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HomeMy WebLinkAboutMINUTES-2010-05-24-2010EV� CO III' CITY COUNCIL ROLL CALL — PRESENT: Alderman Holmes Alderman Tendam Alderman Grover Alderman Rainey Alderman Burrus A Quorum was present. PRESIDING: Mayor Elizabeth B. Tisdahl May 24, 2010 Alderman Fiske Alderman Jean -Baptiste Alderman Wynne Alderman Wilson The OFFICIAL REGULAR MEETING of the City Council was called to order by Mayor Tisdahl on Monday, May 24, 2010 at 8:20 p.m. in the Council Chamber. Mayor Announcement: Memorial Day ceremony will take place on Monday, May 31St at Veteran's Memorial Park at Fountain Square. Assembly will begin at 10:00 a.m. with the ceremony at 10:30. Mayor Proclamations: None City Manager Announcements: Paul D'Agostino, Superintendent Parks & Forestry, presented the Illinois Parks and Recreation Association Community Service Award to long-time residents Pamela and James Elesh. On behalf of the Evanston Preservation Commission, Lehman Walker, Director Community & Economic Development, announced the Commission's 2010 Preservation and Design Awards. Mayor Tisdahl presented the winners with plaques. Awards went to 1419 Judson, 1046 Sheridan Road, 1024 Judson, 1801 Wesley Ave., and 1600 Church St. Mason Park. Suzette Robinson, Superintendent Streets & Sanitation, reminded everyone that because of the Memorial Day holiday, Monday trash removal would take place on Tuesday, June 1. City Clerk Announcements: None Police Chief Eddington gave a brief report on Northwestern University's `Dillo Day', an end of Spring quarter celebration, scheduled for Saturday. He said plans for this year's event began shortly after last year's event. The Evanston Police Department is working closely with Northwestern University Police, Firemans Park neighbors, other neighborhood residents and various City Departments to come up with a comprehensive plan to address anticipated issues. City Manager Bobkiewicz announced that Fire Chief Berkowsky's last day of service before retiring would be Friday and thanked him for his many years of outstanding service. Chief Berkowsky thanked the mayor, aldermen and city manager, said it was an honor and privilege to have served the City for 29 years, that it has been an exciting career and that he is very proud of the accomplishments of the men and women of the Evanston Fire Department. Evonda Thomas, Health Department Director first introduced Dr. Bruce Devlin, medical director who serves as consultant to our local certified health center. She then gave a presentation on the Evanston Health Department Work Plan. Her report states that a healthy city requires all pulling in the same direction: the City, the business community, the educational system, residents and all who use and benefit from our services. Our mission for public health is to protect, preserve and promote wellness to all who live, work and play in Evanston through our creative and sustainable partnerships. She explained that public health serves in three major capacities: (1) assessment (identifying health risks to the community), (2) assuring access to individuals with limited access to care from the private sector and (3) informing the public of health issues through an annual report. In conclusion, she said that the ultimate goal of the Health Department is to create a healthy Evanston. She is requesting City Council (1) support a new vision - an expanded focus for the city health department and (2) an endorsement of the first federally qualified health center to open in 2011 in Evanston. After a few questions by some aldermen, the Council praised and thanked Ms. Thomas for her impressive presentation. City Manager Bobkiewicz then called on Marty Lyons, assistant city manager for a fourth quarter FY09/10 budget report. He explained that this report is through February 28, 2010 even though some bills were still being paid in April. In summary, he reported that the General Fund revenues came in under budget by about $5.6M or 6.2%; that General Fund expenditures were under budget by about $2.6M or 2.9%; and the unreserved fund balance decreased from $14.3M to $11.4M. He also reminded everyone that all figures are unaudited and that an annual audited report is expected in early August. Mr. Bobkiewicz announced that there would be a special City Council meeting on Monday, June 21. The plan is to go through the Is' quarter budget and ask Council to consider changing the fiscal year to January - December beginning in 2012. A budget calendar would also be presented to lead up to the change of the fiscal year. In addition, there will be a Capital Improvement Plan discussion and other budget issues on the agenda. Citizen Comment: Matt Rogers spoke about 555 Howard St. His concern is about the extended hours of operation for this establishment. He feels extended hours will have an impact on the neighborhood. He stated that he is a member of the Zoning Board and that quite often citizens will come before them to discuss how they feel projects will affect them. He would like City Council to consider giving citizens the opportunity to comment in a public forum other than right before a city council meeting so there can be some interaction - where questions can be asked and testimony heard before Council makes any decision. C 1 1 Kevin O'Connor spoke about several items — most notably about the Tot Lot (1125 Dewey) discussed at last month's Economic Development Committee meeting where it was proposed that the City of Evanston provide $50,000 (that the City does not have) to help acquire the property. Considering "the hoops" (as Alderman Tendam called it) that Council put the Evanston Friends of the Library through during budget talks, Mr. O'Connor is asking that council members on the Economic Development Committee consider fairness and the bankrupt state of the City of Evanston when considering the matter at the upcoming Economic Development Committee Wednesday meeting. In another matter, Mr. O'Connor wants the EDC to ask Mr. Jonathan Perman, head of the Evanston Chamber of Commerce, why the business after-hours event was held in Skokie (Mr. Perman's residence city) and not in Evanston. Isn't the Evanston Chamber supposed to promote Evanston's businesses and not Skokie's? He said he was embarrassed when he found out and thinks everyone else should be too. CONSENT AGENDA (Ml) Approval of Minutes of the Regular City Council Meeting of May 10, 2010 (M2) Approval of Minutes of the Special City Council Meeting of May 17, 2010 ADMINISTRATION & PUBLIC WORKS (Al) City of Evanston Payroll through 05/09/10 $2,239,879.39 (A2) City of Evanston Bills through 05/25/10 $2,533,040.04 (A3.1) Approval of Contract Extension for Purchase of Debris Hauling (Bid 10-02) Staff recommends City Council approval of a 1-year extension to the contract for the purchase of Debris Hauling (Bid 10-02) with G&L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie, IL) in the amount of $144,500.00. Funding provided from the Water Fund, Sewer Fund and the General Fund. These three accounts have a total of $144,500 budgeted for FY10/11 for this contract. Funding for FY 10/11 will be as follows: Water Fund (Account 7115.62415) $49,500 Sewer Fund (Account 7400.62415) $50,000 General Fund (Account 2670.62415) $45,000 For Action (A3.2) Approval of Contract for the 2010 Summer Food Service Program (Bid 1101) - Staff recommends City Council approval of a contract in response to Bid 11- 01 for the 2010 Summer Food Service Program to Open Kitchens Inc. (1161 West 21St Street, Chicago, IL) in the not -to -exceed amount of $2.29 per lunch. This is a reimbursement program in which amount of reimbursement the City will receive is dependent upon the number of lunches served. The current rate of reimbursement set by the Federal Government is $3.13 per lunch served. For Action (A3.3) Contract Extension with Flood Brothers for Condominium Garbage Collection Staff recommends City Council approval of an additional three (3) month contract extension for the collection and disposal of condominium refuse with Flood Brothers Disposal & Recycling Services (17 W. 697 Butterfield Rd., Oakbrook Terrace, IL) at the rate of $8.08 per unit per month. Funding is provided by the 2010/2011 General Fund for Sanitation, Account #2685.62390, with an allocation of $550,000 for FY 10/11. Staff proposes to extend Flood Brother's existing contract by an additional three months until September 1, 2010, to allow for the advertisement and bidding of a Request for Proposals for the entire City's refuse collection. In February 2010, the contracts were extended by 3 months to allow time to create and receive proposals for a Request for Proposals for Refuse Collection. For Action (A3.4) Contract Extension with Groot, Inc. for Recvcling Collection Staff recommends City Council approval of an additional three (3) month contract extension for residential and condominium recycling collection with Groot, Inc (2500 Landmeier Road Elk Grove Village, IL) at the rate of $4.36 per residential unit, per month, the collection of the condominiums at $2.03 per unit, and the Recycling Center dumpsters at $2,500 per month. Funding for the residential program is provided by the 2010/2011 General Fund for Sanitation, account 2690.62415. This item number has an allocation of $966,000 for FY 10/11. Staff proposes to extend Groot's existing contract by three months until September 1, 2010 to allow for the advertisement and bidding of a Request for Proposals for the entire City's refuse collection. For Action (A3.5) Approval of Contract with Ozinga Ready Mix for the Purchase of Concrete Staff recommends City Council approval of the contract for the purchase of concrete (Bid 11-10) with Ozinga Ready Mix (2500 Oakton Street, Evanston, IL) in the amount of $53,450. The contract includes an option to extend for one year. Funding provided from the Street Maintenance General Fund account #2670.65055, which has $120,000 budgeted for FY10/11 for street maintenance materials. For Action (A4) Resolution 25-R-10 Authorizing the Lease of First Floor Civic Center Space (Room 1030) to the League of Women Voters of Evanston from June 1, 2010 through Mav 31, 2011 Staff recommends renewal of lease agreement between League of Women Voters of Evanston and the City of Evanston. The new lease runs from June 1, 2010 to May 31, 2011 with a rent increase from $202.00 per month to $208.00. For Action (A5) Resolution 30-R-10 for CTA Yellow Line Station Engineering Feasibilitv Study Staff recommends approval of proposed Resolution 30-R-10 authorizing the City Manager to sign the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and the Preliminary Engineering Services Agreement with Parsons Brinckerhoff (230 West Monroe Street, Suite 900, Chicago, IL) for Federal Participation in the CTA Yellow Line Station Engineering Feasibility Study. The study cost is $275,000. The Federal Congestion Mitigation and Air Quality Improvement (CMAQ) program will reimburse $220,000 (80%) of the study. Remainder of funding is provided by CIP Account 416209 for $55,000 (20%). For Action (A6) Resolution 36-R-10 Authorizing the Citv Manager to Sign a Cooperation and Grant Agreement with the Judicial Advisory Council of Cook County for a Grant Earmarked for a Records Management System. Staff recommends City Council approval of Resolution 36-R-10 for participation in the Justice Assistance Stimulus Grant opportunity in the amount of $69,505. For Action (A7) Resolution 37-R-10 Authorizing the Citv Manager to Sign a Cooperation and Grant Agreement with the Judicial Advisory Council of Cook County for a Grant Earmarked for a 16 Tasers and Related Equipment Staff recommends City Council approval of Resolution 37-R-10 for participation in the Justice Assistance Grant opportunity in the amount of $20,813. For Action (A8) Sheridan Road Signal Upgrade Project: Chicago Avenue to Central Street Phase II Design Contract Award Staff recommends approval of the following: (1) Resolution 34-R-10 authorizing the City Manager to sign the IDOT Local Agency Agreement for Federal Participation for Phase II Design Engineering Services with Stanley Consultants Inc. to modernize traffic signals along Sheridan Road from Chicago Avenue to Central Street. (2) Authorization for the City Manager to negotiate an agreement with Northwestern University for the design, construction and funding of the traffic signal at the NU entrance south of Garrett Place and Sheridan Road. For Action OFF AGENDA (A9) Ordinance 24-0-10, Amending Title 11, "Administrative Adjudication" Staff recommends City Council adoption of Ordinance 24-0-10 amending Title 11 of the City Code, "Administrative Adjudication" to reflect the change in the department title from "Director" to "Manager." Following the reorganization of Administrative Adjudication and supervision of it now being effectuated by the Legal Department, the Administrative Adjudication portion of the Code had to be revised and updated accordingly. For Introduction (A10)* Ordinance 22-0-10 Amending the Citv Code to Establish a Three-Wav Stop at Lincoln Street and Asbury Avenue Staff recommends the adoption of proposed Ordinance 22-0-10 by which the City Council would amend Section 10-11-5, Schedule V (C) of the City Code to establish a Three -Way Stop at Lincoln Street and Asbury Avenue. Funding is provided by the general fund account #2635.65115, Traffic Control Supplies which has a budgeted amount of $44,000. This ordinance was introduced at the May 10, 2010 City Council meeting. For Action (All) Ordinance 28-0-10 Decreasing the Number of Class B1 Liquor Licenses from Six to Five Due to the Closure of "1800 Club," 1800 Sherman Avenue The Local Liquor Commissioner recommends adoption of proposed Ordinance 28-0-10 amending Section 3-5-6(B1) of the City Code decreasing the number of Class B1 liquor licenses from six to five due to the closure of the 1800 Club, 1800 Sherman Avenue. This ordinance was introduced at the May 10, 2010 City Council meeting. For Action (Al2) Ordinance 30-0-10 Increasing the Number of Class C Liauor Licenses to Permit Issuance to Little Wok II The Local Liquor Commissioner recommends adoption of proposed Ordinance 30-0-10 amending Section 3-5-6(C) of the City Code increasing the number of Class C liquor licenses from 24 to 25 to permit issuance to Little Wok II, Inc., d/b/a Little Wok, 2426 Main Street. This ordinance was introduced at the May 10, 2010 City Council meeting. For Action (A13) Ordinance 31-0-10 Decreasing the Number of Class C Liquor Licenses from 25 to 24 Due to the Closure of Va Pensiero, 1566 Oak Avenue The Local Liquor Commissioner recommends adoption of proposed Ordinance 31-0-10 amending Section 3-5-6(C) of the City Code decreasing the number of Class C liquor licenses from 25 to 24 due to the closure of Va Pensiero, 1566 Oak Avenue. This ordinance was introduced at the May 10, 2010 City Council meeting. For Action (A14) Ordinance 32-0-10 Amending Section 3-5-6 of the Citv Code, "Classification and License Fees," Class AC Liauor Licenses Local Liquor Commissioner recommends City Council adoption of Ordinance 32-0-10 which modifies Class AC Liquor Licenses for alcoholic liquor sales at arts cinema special events. Consumption may be permitted in the cafe area and in only the viewing auditorium showing the special event. This ordinance was introduced at the May 10, 2010 City Council meeting. For Action PLANNING & DEVELOPMENT (P1) Approval of FY2010/2011 Emergencv Shelter Grant Recommendation Staff recommends adoption of recommendations for allocation of $81,443.50 from the U.S. Department of Housing and Urban Development under the McKinney Emergency Shelter Grant Program to provide support services to homeless individuals and families. Funding provided by Federal McKinney Grant funds. This item was held in Planning and Development Committee for additional information on May 10, 2010. For Action OFF AGENDA (P2) Funding Information and Recommendation for Families in Transition Program Applicant It is recommended by staff that the new FIT applicant family be funded by the Homeless Prevention and Rapid Re -housing Program. At its May 10 1 meeting, Planning and Development Committee members requested information about alternative funding sources for this new applicant. For Action (P3) Request to Amend Operating Hours Condition of the Special Use Permit for 555 Howard Street Staff recommends denial of the requested amendment to the special use permit. Staffs recommendation of denial of the request to remove the operating hours condition of the special use permit is based upon the property owner's history of non-compliance with the restrictions and the continued relevance of those restrictions to the neighborhood. In April 2005, Ordinance 40-0-05 was adopted which restricted the operating hours of the convenience store at the property. The owner seeks to amend these restrictions, which would require the Council to agree to amend the restrictions, and to then direct staff to prepare a new ordinance regarding the special use of this property. For Action OFF AGENDA (P4) Resolution 32-R-10 Designating the Portion of Dempster Street between Ridge Avenue and Asbury Avenue with the Honorary Street Name Sign, "Rabbi Peter Knobel Wav" in honor of Rabbi Peter S. Knobel Staff and the Citizens' Advisory Committee on Public Place Names recommend City Council approval of Resolution 32-R-10 honoring Rabbi Peter S. Knobel. Funds for the honorary street name sign program is budgeted in the Streets and Sanitation Division's materials account 2670.65115. Three street signs are made for each honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate cost to create each honorary street name sign is approximately $200. For Action OFF AGENDA (P5) Resolution 33-R40 Designating the Portion of Forest Avenue between Kedzie Street and Keenev Street with the Honorary Street Name Sign, "Lauterbach Wav" in honor of Ned and Albe Lauterbach. Staff and the Citizens' Advisory Committee on Public Place Names recommend City Council approval of Resolution 32-R-10 honoring Ned and Albe Lauterbach. See additional details above. For Action OFF AGENDA HUMAN SERVICES COMMITTEE (H1) Ordinance 12-0-10 Amending Subsection 10-4-18-1 of the City Code, "Standing or Parked Idline Motor Vehicles" Staff recommends adoption of Ordinance 12-0-10 which amends Subsection 10- 4-18-1 of the City Code to provide increased regulation of standing or parked idling motor vehicles. This amendatory ordinance was considered by the Human Services Committee at its March, April and May meetings. For Introduction OTHER COMMITTEES (01) Consolidated Annual Performance and Evaluation Report 2009/10 Approval is recommended by the Housing and Community Development Act Committee and staff for the Consolidated Annual Performance and Evaluation Report (CAPER) on the City's Community Development Block Grant (CDBG), HOME Investment Partnership (HOME) and Emergency Shelter Grant (ESG) programs for 2009/10. The CAPER must be submitted to the Chicago Field office of the U.S. Department of Housing and Urban Development by May 31, 2010. For Action APPOINTMENTS For Appointment to: Electrical Commission Human Relations Commission Northwestern/City Committee Consent Agenda passes 9-0. Timothy Patton Betsy Levisay Thomas L. Gemmell Mayor Tisdahl asked if it was okay with everyone that we move first to P4 and P5. (P4) Resolution 32-R-10 Desi2natin2 the Portion of Dempster Street between Ridee Avenue and Asbury Avenue with the Honorary Street Name Sign„ "Rabbi Peter Knobel Way" in honor of Rabbi Peter S. Knobel Staff and the Citizens' Advisory Committee on Public Place Names recommend City Council approval of Resolution 32-R-10 honoring Rabbi Peter S. Knobel. Funds for the honorary street name sign program is budgeted in the Streets and Sanitation Division's materials account 2670.65115. Three street signs are made for each honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate cost to create each honorary street name sign is approximately $200. For Action OFF AGENDA Alderman Rainey moved to approve, Alderman Wilson seconded. Alderman Tendam spoke about how special Rabbi Knobel is to him and the community and thanked Council for the naming. Approved 9-0. (P5) Resolution 33-R-10 Designating the Portion of Forest Avenue between Kedzie Street and Keenev Street with the Honorary Street Name Sign„ "Lauterbach Wav" in honor of Ned and Albe Lauterbach. Staff and the Citizens' Advisory Committee on Public Place Names recommend City Council approval of Resolution 32-R-10 honoring Ned and Albe Lauterbach. See additional details above. For Action OFF AGENDA Alderman Rainey moved to approve and Alderman Wynne seconded. Alderman Wynne spoke about how excited and happy she was to be asked to participate in this process. Approved 9-0. 1 1 n (Pl) Approval of FY2010/2011 Emergencv Shelter Grant Recommendation Staff recommends adoption of recommendations for allocation of $81,443.50 from the U.S. Department of Housing and Urban Development under the McKinney Emergency Shelter Grant Program to provide support services to homeless individuals and families. Funding provided by Federal McKinney Grant funds. This item was held in Planning and Development Committee for additional information on May 10, 2010. For Action OFF AGENDA Alderman Rainey reported that the committee would request Council approve all allocation of the Emergency Shelter Grant Recommendation with the exception of Family Promise Organization for $6, 000. She stated it is not being rejected but being held for committee for additional information. Move for approval and seconded. Roll call 9-0: passed as amended. (P3) Request to Amend Operating Hours Condition of the Special Use Permit for 555 Howard Street Staff recommends denial of the requested amendment to the special use permit. Staffs recommendation of denial of the request to remove the operating hours condition of the special use permit is based upon the property owner's history of non-compliance with the restrictions and the continued relevance of those restrictions to the neighborhood. In April 2005, Ordinance 40-0-05 was adopted which restricted the operating hours of the convenience store at the property. The owner seeks to amend these restrictions, which would require the Council to agree to amend the restrictions, and to then direct staff to prepare a new ordinance regarding the special use of this property. For Action OFF AGENDA The committee agreed that the station be allowed to operate the convenience store from 7: 00 am to 7: 00 pm, 7 days per week. The amended special use hours will be 7:00 am to 7:00 pm, Monday through Sunday with the caveat that in three (3) months it be returned to the Planning & Development Committee for a review of the circumstances surrounding staying open an extra hour and day. Motion made and seconded. Roll call 9-0. (A8) Sheridan Road Signal Upgrade Proiect: Chicago Avenue to Central Street Phase II Design Contract Award Staff recommends approval of the following: (1) Resolution 34-R-10 authorizing the City Manager to sign the IDOT Local Agency Agreement for Federal Participation for Phase II Design Engineering Services with Stanley Consultants Inc. to modernize traffic signals along Sheridan Road from Chicago Avenue to Central Street. (2) Authorization for the City Manager to negotiate an agreement with Northwestern University for the design, construction and funding of the traffic signal at the NU entrance south of Garrett Place and Sheridan Road. For Action OFF AGENDA Alderman Jean -Baptiste stated that at the request of the 1 S` Ward alderman, Committee recommend to Council that they separate the two parts and approve Resolution 34-R-10 and hold the part (2) in committee. He moved approval of Resolution 34-R-10, and it was seconded. Roll call 9-0. CALL OF THE WARDS 5th Ward: Alderman Holmes congratulated the YMCA on their celebration over the past weekend and their recognition of the Emerson Street YMCA. She said if you missed it you can watch the video; she also thanked and congratulated Chief Berkowsky and wished him well. 6th Ward: Alderman Tendam thanked Chief Berkowsky and wished him well. He also congratulated the YMCA and Hillside Free Methodist Church on their ice-cream social celebrating the first anniversary of their food pantry. 7th Ward: Alderman Grover reported that she attended Mayor Daley's Global Cities Forum in Chicago. She mentioned Evanston Library's Friends online auction. She mentioned that the Emerson YMCA video can be purchased and thanked and congratulated Chief Berkowsky and welcomed Greg Klaiber as acting chief. 8th Ward: Alderman Rainey congratulated Chief Berkowsky. She thanked the viewing audience, constituents and Council for their work on 555 Howard and she touched on the fact that she had been asked why there had never been a stop in Evanston on the Yellow Line which goes between Howard St. and Skokie. She responded by saying that the Yellow Line is called the Skokie Swift and having a stop along the way in Evanston would make it "less swift." A study is being done that will help determine if there will be a stop along that line and if so, where. 91h Ward: Alderman Burrus thanked and congratulated Chief Berkowsky. She said it was an amazing evening at the YMCA and thanked residents for bearing with the City on the issue of crosswalks. 1st Ward: Alderman Fiske congratulated and sent best wishes to Chief Berkowsky. She thanked Council for their vote on the Garrett Place traffic light and reminded everyone about the lst Ward meeting on June 1 from 7-9 pm in the downtown library where lst ward issues will be discussed. 2°a Ward: Alderman Jean -Baptiste congratulated Chief Berkowsky on his retirement and Lehman Walker on his economic summit last Friday. He commented that it was very well done. On a more somber note, he mentioned the fact that that same morning the City woke to hear about the shooting death of a young man in the community — and that a meeting would be held with the Evanston Police Department @ 7:15 Tuesday night @ Robert Crown to get an update. He then mentioned that for the past three years a brochure was handed out to young people at the end of the school year to communicate some do's and don't's and asked Chief Eddington if that brochure would again be handed out. The Chief responded affirmatively. 3rd Ward: Alderman Wynne thanked and congratulated Chief Berkowsky and wished him the best; she then welcomed Mr. Klaiber as acting chief. She mentioned she was not able to attend the YMCA event and asked how to purchase the video. Mayor Tisdahl replied it can be purchased online @ mcgawymca.org for $25. 4th Ward: Alderman Wilson thanked and congratulated Chief Berkowsky then moved to , adjourn and convene into executive session. Roll call: 9-0 Meeting adjourned at 10:05 pm Respectfully submitted by Elaine Autwell, Deputy City Clerk