HomeMy WebLinkAboutMINUTES-2010-10-25-2010OF EV
U �
Co.
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, October 25, 2010
Roll Call: Alderman Holmes
Alderman Fiske
Alderman Tendam
Alderman Jean -Baptiste
Alderman Grover
Alderman Wynne
Alderman Rainey
Alderman Wilson
Alderman Burrus
Presiding: Mayor Elizabeth B. Tisdahl
The regular meeting of the City Council was opened at 8:10 pm after a roll call of the Aldermen
was completed.
Mayor Public Announcements
She stated it has been a good week for Evanston businesses and she has cut two ribbons per week
for the last two weeks. She stated it was a very exciting two weeks and hopes it will continue. She
called upon the City Manager to give his announcements and presentations.
City Manager Public Announcements and Presentations
Mr. Carl Caneva, Division Manager Environmental Health, he stated there were 1200 of the
EPLAN Health Needs Assessment Survey and 251 of the surveys returned completed. With the
partnership with the University of Illinois of Chicago's Public Health Department who will be
sending out 17 students in the next three weeks to re -canvas the area in order to reach our goal of
Three Hundred Eighty surveys. The results will be used to plan a five years for the health
department.
Ms. Suzette Robinson, Director of Streets & Sanitation, the Electronic Recycling Event will take
place October 30 from 9:00 am until 1:00 pm at the Vineyard Christian Church of Evanston 2495
Howard Street in their parking lot. Also bring your cans for the "Cash for Cans Recycling
Contest".
City Manager announced the Halloween times for Sunday from 4:00 pm — 7:00 pm, as well as
many other events that appear on our website.
Communications: City Clerk
City Clerk announced a High Wind Warning from the National Weather Service in
Chicago/Romeoville I1. This warning will be observed from 7:00am Tuesday morning until
7:00pm Wednesday evening.
City Manager announced the cancellation of all of the Evanston Fire Department events. There
will be crews ready and prepared to assist in any way with the alert, such as tree and limb fallings
or similar events.
City Council Agenda October 25, 2010 Page 2 of 9
Mr. Greene continued with a presentation on screen presenting three new engines that were
initiated since his term of office:
1) The online Real Estate Transfer Tax Form
Before a Stamp is received from the seller two things must occur:
a) A final water bill must be paid
b) All obligations to Property Standards must be finalized (ex.; building alarms,
traffic tickets, etc.)
2) The online Water Affidavit
3) The new Codifier and the Codification website
SPECIAL ORDER OF BUSINESS
(SPl)Discussion of FY2009-10 Audited Comprehensive Annual Financial Report
As requested by members of the Administration and Public Works Committee at their September
27, 2010 meeting, the FY2009-10 Audited Comprehensive Annual Financial Report (CAFR) is
presented for discussion by the full City Council. A manager from Baker -Tilly will be present on
October 25, 2010 to discuss their annual review.
For Discussion
City Manager stated there would be a presentation concerning the Financial Report of the City.
Mr. Lyons, Treasurer said he would have Auditors from Baker -Tilly to present the CAFR report
instead of him reading it to the Council. After the presentation Mr. Lyons stated he would be
available to answer any further questions.
Alderman Rainey asked if the answers from staff had been submitted to the Council, because she
had not received one.
Mr. Lyons stated there were sent out in paper from and he had an extra one for her to view. Mr.
Lyons also stated he could put the document online for viewing purposes as well. He explained
where the document could be found on the City's webpage.
Mr. Brian and Mr. John Rossy a partner with the firm stated the report identified any items that
came up that warranted communication with management and the Council. There were no new
findings and the deficiencies from last year were removed because of additional controls that were
put into place over accounts payable and payroll. There were two material weaknesses:
1) Improvable of Journal entries and
2) Preparation of external financial reports.
The City has an opportunity to respond to the comment and how they are dealing with them as
stated by the representative of the Baker -Tilly Firm.
Question: Alderman Rainey wanted to know about the previous year not being corrected by this
year is there anything we should know about?
Answer: Overall no, because the City has been working hard to deal with all of them in
one year. The external financial reports show up in all agencies and it is hard to go away.
The recommendation is to have a secondary approval of the entries after the report has
been completed.
Mayor Tisdahl stated there were no other lights and asked if anyone else had any questions, no
one did.
City Council Agenda October 25, 2010 Page 3 of 9
Citizen Comment:
Carl Bova, 1322 Rosalie Street, spoke on A8 his approval of the lowering of the contract dollar
amount threshold for the LEP Ordinance. He requested the staff report on the negative re -reversal
of the of the Chicago River water system.
Hugh Bartling, 1807 Madison expressed his opposition to item H1 to amend the Hen Ordinance.
He stated it did not have to be changed because it is a strong one as it stands. He asked the Council
to be cautious in their decision.
Michael Vasilko, 2728 Reese spoke on the painfulness of another budget season with solution as
cuts to solve the financial problem of the City. He begged the Council to begin work on either one
of his proposed projects: 1) Resort Hotel; 2) Convention Center that would bring additional
revenue to the City.
These individuals spoke of their concern for the Inclusionary Specialist:
Mary Friedl, 1313 Cleveland Street she asked the Council to reconsider the recommendation to
eliminate the position, because it is a well needed one for the ADA community.
Larry Biondi, 2040 Brown Ave a resident of the Over -The -Rainbow Independent Living facilities.
Through his interpreter he stated ADA requires that all suburbs have an ADA coordinator and
Staff, and requests that the Council reconsider the elimination of the position.
Jon Barton, 2040 Brown Ave. was the interpreter for Mr. Larry Biondi.
Jan Weeks, 2040 Brown Ave. spoke of her observance of improvements for the ADA community
and the specialists position should not be eliminated especially if they are ADA as well.
Question: Alderman Rainey asked the City Manager to explain what the status of the ADA
coordinator is.
Answer: Mr. Bobkiewicz stated there are three positions within the City that do different
portions of our the ADA responsibilities, two inclusion specialists which Mr. Barnes is one who
was spoken of tonight, a second specialist deals with accessibility of our recreation programs, and
the third deals with accessibility to our building here at the Civic Center. One of the two
remaining employees will be designated as the ADA coordinator through Mr. Gaynor's Office of
Parks, Recreation, and Community Service.
Question: Alderman Rainey asked will they receive training to be up to date on all of the issues.
Answer: Mr. Bobkiewicz stated they will be, but the real challenge with these issues is the
justification of three (3) positions to deal with the issues City wide and with two remaining
positions we still will be able to address the needs of the community.
Alderman Burrus stated her involvement with the ADA citizens and even though we have three
ADA positions we just need one trained specialist on staff to take care of these issues. Someone
who is equipped with the knowledge to assist the ADA community the best.
Mr. Bobkiewicz stated he too was concerned with the ADA community and having the best
qualified person in the position to attend to their needs.
Jerry Callaghan, 311 S. Wacker Chicago spoke on behalf of VIOLIA because no one from the
company could be here due to a late discover of the meeting tonight. His concerns were for the
Transfer Station Fee and he stated these fees are unfair to VIOLIA since other trucks are not
Assessed.
City Council Agenda October 25, 2010 Page 4 of 9
Junad Rizki, 2762 Ridge Ave spoke of his concerns for the 3-1-1 proposed program and wanted to
know the cost of running the system. He spoke that the ADA community has been ignored for
many years and it need to stop and he will hold the City accountable and take action himself.
Items not approved on Consent ALenda:
(Hl)Ordinance 85-0-10 Amendin2 Various Sections of Title 9, "Public Safety," Chan_ ter 4„
"Does, Cats, Animals, and Fowl," of the Citv Code
Staff recommends consideration of Ordinance 85-0-10 amending various sections of Title 9,
"Public Safety," Chapter 4, "Dogs, Cats, Animals, and Fowl," of the City Code. This ordinance
further amends Ordinance 23-0-10. That ordinance placed a limit of 20 licensed coops in the
City. This amendment would limit to three (3) the number of licensed coops in any ward.
For Introduction
CONSENT AGENDA
(Ml) Approval of Minutes of the Regular City Council Meeting of October 11, 2010
ADMINISTRATION & PUBLIC WORKS
(Al) City of Evanston Payroll through 10/10/10 $2,190,186.29
(A2) City of Evanston Bills through
10/26/10 $1,892,444.58
(A3.1)Approval of School District 65 Rock Salt Agreement 2010/2011
Staff recommends City Council authorize the City Manager to sign an agreement with Evanston
School District 65 for the sale of rock salt in the amount of $63.09 per ton for the period
November 22, 2010 to April 15, 2011. This includes a 10% administration and handling fee. The
City of Evanston has been selling rock salt to the school districts for many years for the purpose
of deicing their driveways, roadways and parking lots.
For Action
(A3.2)Approval of School District 202 Rock Salt Agreement 2010/2011
Staff recommends City Council authorize the City Manager to sign an agreement with Evanston
School District 202 for the sale of rock salt in the amount of $63.09 per ton for the period
November 22, 2010 to April 15, 2011. This includes a 10% administration and handling fee.
For Action
(A3.3)Annroval of Amendment to the Agreement for the Purchase of Natural Gas for 13 City
Buildings
Staff recommends approval of an amendment to the agreement for the purchase of natural gas
(Bid 10-68) with CenterPoint Energy Services, Inc. (3010 Highland Parkway, Downers Grove,
IL). The amendment will extend the term of the agreement for up to six months, from November
1, 2010 to April 30, 2011 and establish the purchase price equal to the first of the month Index
via Chicago Citygate as published by NGI's Bidweek Survey, plus an administrative fee of
$0.515 per therm. The NGI index price is currently substantially lower than the City's current
contract purchase price of $0.62 per therm.
1
For Action
City Council Agenda October 25, 2010 Page 5 of 9
(A3.4)ADDroval of Main Library Building Automation System Maintenance Agreement with
Siemens Building Technologies
Staff recommends City Council approval of a sole source agreement with Siemens Building
Technologies (585 Slawin Court, Mount Prospect, IL) for service and upgrade of the building
automation system (BAS) at the Main Library. The initial cost of the agreement is $30,824 for
the fourteen month term beginning November 1, 2010 through December 31, 2011 (on an
annualized basis this cost is 5% less than the previous agreement). The proposed agreement
includes two one-year extensions through December 31, 2013. Each of these extensions will be
brought before the City Council for approval. The terms of this proposed agreement were
changed to match the City's new fiscal year. Funding for this purchase will be from the Library
Maintenance — Building Maintenance Services account (2840.62225).
For Action
(A3.5)ADDroval of Renewal of the Contract with Citation Management for the City's Parking
Ticket Management and Payment Processing Functions
Staff recommends Council approval of the 1st year optional renewal year of the three year
contract with Citation Management (a division of Professional Account Management, LLC, anda
division of Duncan Solutions, Inc., 633 W. Wisconsin Avenue, Milwaukee, WI), for the
outsourcing of the City's parking ticket management and payment processing functions effective
January 15, 2010 to January 14, 2011. Estimated annual expenditure of $450,000, which includes
the contract amount, postage costs and pass through fees, is provided by Revenue Account
1910.62449. Rates are the same as what was established in the original contract, executed in
January of 2008.
For Action
(A4)Ordinance 82-0-10 Amending the City Code by Enacting a New Title 8, ChaD_ ter 26, "Solid
Waste Transfer Station Fee"
Staff recommends the adoption of the proposed Ordinance 82-0-10 by which the City Council
would enact a New Title 8, Chapter 26, "Solid Waste Transfer Station Fee". No City funding is
required. Veolia, the operator of the Solid Waste Transfer Station located at 1711 Church Street,
Evanston, IL will be required to pay a fee of $2.00 per ton for all waste delivered to the Church
Street transfer station.
For Introduction
(A5)Ordinance 83-0-10 Authorizing the Sale of Surplus Fleet Vehicles
Staff recommends City Council approval of Ordinance 83-0-10 which authorizes that various
vehicles and equipment owned by the City can be publicly offered for sale through public
auction with Obenauf Auction Service. The vehicles and equipment are presently assigned to
various divisions/departments within the City of Evanston.
For Introduction
(A6)Ordinance 84-0-10 Amending the City Code to Establish a Three-Wav Stop at Greenwood
Street and Grey Avenue
Staff recommends the adoption of the proposed ordinance 84-0-10 by which the City Council
would amend Section 10-11-5, Schedule V (C) of the City Code to establish a Three -Way Stop
at Greenwood Street and Grey Avenue. Funding would be provided through the general fund
budget 2635.65115, Traffic Control Supplies.
For Introduction
City Council Agenda October 25, 2010 Page 6 of 9
(A7)Ordinance 86-0-10 Amending Various Sections of Title 10. "Motor Vehicles and Traffic".
Chapter 11, "Traffic Schedules"
Staff and the Transportation/Parking Committee recommend approval of Ordinance 86-0-10
amending Title 10. "Motor Vehicles and Traffic" by adding to Section 10: "Schedule VIII;
Parking Prohibited at All Times," (A), on Chicago Avenue, east side from Howard to the CTA
Tracks and removing from "Schedule XII; "Parking Meter Zones," (C), from the same location.
For Introduction
(A8)Ordinance 50-0-10, Amending the Code to Add Subsection 1-17-1(D) "Minority, Women
and Evanston Business Enterprise (M/W/EBE) Goals, and to Amend the Local Employment
Program Contract Requirement
Staff recommends passage of Ordinance 50-0-10. This proposed ordinance codifies the City's
M/W/EBE goals which demonstrate the City's strong commitment to remedying discrimination
in the Evanston market while providing full and equitable opportunities for participation in
contracts for all businesses. The ordinance was introduced on September 27, 2010. At that time,
an amendment was proposed to the ordinance which lowered the contract amount threshold for
Local Employment Program ("LEP") hiring from $500,000 to $250,000.
For Action
(A9)Ordinance 69-0-10 Amending the Evanston City_ Code Title 10, Chapter 11, Schedule
VIII (A) Relating to Parkin;_; Prohibited at All Times on Lincoln Street Opposite the Entrance to
City's Water Plant
Staff recommends City Council approval of Ordinance 69-0-10 amending the Evanston City
Code, Title 10, Chapter 11, Schedule VIII (A) relating to parking prohibited at all times.
Approval of this ordinance will prohibit parking on the south side of Lincoln Street opposite the
entrance into the water treatment plant parking lot. Staff is recommending the elimination of
these four parking spaces to facilitate deliveries to the water treatment plant. This ordinance was
introduced at the October 11, 2010, City Council meeting.
For Action
(A10)Ordinance 72-0-10, Increasing the Number of Class D Liquor Licenses from 23 to 24
("Donatella Mediterranean Bistro," 1512 Sherman Avenue)
The Local Liquor Commissioner recommends passage of Ordinance 72-0-10, which amends
Section 3-5-6-(D) of the City Code to increase the number of Class D liquor licenses from 23 to
24 to permit issuance to La Cucina Di Donatella Company, d/b/a "Donatella Mediterranean
Bistro," 1512 Sherman Avenue. This ordinance was introduced at the October 11, 2010, City
Council meeting.
For Action
(Al1)Ordinance 74-0-10, Enacting a New Subsection 3-5-6-P of the City Code, "Craft
Distillery" Liquor Licenses
The Local Liquor Commissioner recommends City Council adoption of Ordinance 74-0-10. On
September 15, 2010, the Liquor Control Review Board convened a hearing to consider creation
of a new class of liquor license that would permit the production, storage, and sale of liquor in
craft distilleries. The text of this ordinance is modeled on P.A. 096-1367, which created the
Illinois craft distillery liquor license class. This ordinance was introduced at the October 11,
2010, City Council meeting.
For Action
City Council Agenda October 25, 2010 Page 7 of 9
PLANNING & DEVELOPMENT
(P1)Awroval of Families in Transition (F.I.T.) Renewal Application
The Housing Commission and staff support approval of the renewal application for a Families in
Transition household for a second year with a not to exceed amount of $6,251. Connections for
the Homeless would like to renew a rental subsidy for the second and final year for an applicant
family through the Families in Transition Program. Funding will be provided from the
Affordable Housing Fund with an account balance of approximately $418,000. This item was
held at the October 11, 2010 Planning and Development Committee meeting pending additional
information and a request that a staff person from Connection for the Homeless be present for
discussion.
For Action
(P2)Ordinance 77-0-10. Amending Various Portions of the Zoning Ordinance Relating to
Religious Institutions in the Business, Commercial, and Downtown Zoning Districts
The Plan Commission and staff recommend adoption of Ordinance 77-0-10, a text amendment
to the zoning ordinance to change religious institutions from a permitted use to a special use
where it so appears in the Business, Commercial, and Downtown zoning districts, and to remove
religious institutions from the general exemption from the re-evaluation of off-street parking
requirements for changes of use (Section 6-16-1-2) in those zoning districts.
For Introduction
(P3)Ordinance 78-0-10, a Text Amendment to the Zoning Ordinance to allow Animal Hospitals
as Special Uses in All Business and Commercial Districts
The Plan Commission and staff recommend adoption of Ordinance 78-0-10, a text amendment
to the zoning code that allows animal hospitals to operate as a special use in all Business and
Commercial zoning districts.
For Introduction
(P4)Ordinance 71-0-10, Amending Various Portions of the Zoning Ordinance Relating to the
Creation of the "Micro -Distillery" Use
The Plan Commission and staff favorably recommend adoption of Ordinance 71-0-10, amending
the zoning ordinance to add a specific use definition for micro -distillery and adding micro -
distillery as a special use for the Business (B 1, B 1 a, B2 and B3) and Commercial (C 1, C 1 a and
C2) zoning districts. The goal of this text amendment is to define a newly -emerging use that has
not been previously accommodated in the zoning code and for which there are appropriate
economic development opportunities. This ordinance was introduced at the October 11, 2010,
City Council meeting.
For Action
(OI)Resolution 56-R-10, Amending Rules 9.4, 9.6, and 16.5 of the Rules and Organization of
the Citv Council of the Citv of Evanston
On October 4, 2010, after deliberation and discussion with the League of Women Voters, the
Rules Committee voted to recommend that the City Council set the meeting times for the
Administration & Public Works Committee at 5:45 p.m., the Planning & Development ("P&D")
Committee at 7:15 p.m., and City Council immediately following the conclusion of the P&D
meeting on the nights of regularly scheduled City Council meetings.
For Action
City Council Agenda October 25, 2010 Page 8 of 9
(02)Ordinance 79-0-10, Amending Section 5-6-2 of the Citv_ Code to Add an Alderman to the
Housing Commission
On October 4, 2010, the Rules Committee voted to recommend that the City Council add 1
aldermanic seat to the Housing Commission, increasing the total number of seats from 9 to 10. It
is necessary to amend Section 5-6-2 of the City Code in order to implement this change.
For Introduction
APPOINTMENTS
For Appointment to:
Housing Commission Rick Morgan
Taxicab Advisory Board Boris Furman
Alderman Rainey motioned for approval of the Consent Agenda and seconded by Alderman
Jean -Baptiste. Roll Call vote was 9-0. The Consent Agenda was approved.
Items for discussion:
(H1)Ordinance 85-0-10 Amendin2 Various Sections of Title 9, "Public Safety," Chapter 4,
"Dogs, Cats, Animals, and Fowl," of the Citv Code
Staff recommends consideration of Ordinance 85-0-10 amending various sections of Title 9,
"Public Safety," Chapter 4, "Dogs, Cats, Animals, and Fowl," of the City Code. This ordinance
further amends Ordinance 23-0-10. That ordinance placed a limit of 20 licensed coops in the
City. This amendment would limit to three (3) the number of licensed coops in any ward.
For Introduction
Alderman Rainey stated the item is to return to Human Services Committee to have a discussion.
Call of the Wards
Ward #5, Alderman Holmes reminded everyone of the NAACP benefit is this Friday, October
29th at the Holiday Inn in Skokie. On Monday, November lst at 7pm, Mt. Zion Church for a
prayer vigil concerning the violence in the community. On November 18th a joint meeting of the
2°a and 5th wards at her regular ward meeting co -hosted with Alderman Jean -Baptiste.
Ward 6, Alderman Tendam stated there have been several break-ins (forced entries) and he
suggested to lock up, and light up your homes.
Ward 7, Alderman Grover stated her and Alderman Holmes will be having a joint meeting
Thursday at the Tech Building, room LR2 on Northwestern's Campus at 7:00-9:00 pm. She
congratulated Alderman Jean -Baptiste for being honored for his community involvement by
Democratic Party of Evanston.
Ward 8, Alderman Rainey invited all to the dedication of the art at Custer Bridge (the Blue
Line) October 281h and later come to the Police Outpost for refreshments.
Ward 9, Alderman Burrus stated there will be new painted trash can in the 9th ward. She thanked
ALDI for refreshments to her Town -Hall meeting in the 9th ward. She thanked Alderman Rainey
for getting the new crosswalk markings at Oakton & Barton. She too congratulated Alderman
Jean -Baptiste.
Ward 1, Alderman Fiske she congratulated Alderman Jean -Baptiste and mentioned a movie
production in December 13th around the Kindle Park area.
City Council Agenda October 25, 2010 Page 9 of 9
Ward 2, Alderman Jean -Baptiste thanked the Council for their presence on Sunday night, as
well as Sabina Mora for her assistance with the downtown area for the Holiday season.
Ward 3, Alderman Wynne suggested the neighbors to keep their porch lights on all night. She
congratulated the ETHS football team for their place in the playoffs and they have home field
advantage.
Ward 4, Alderman Wilson he encouraged everyone to get out and vote, and he hope that all will
get out exercise their rights. He also asked not to place the political signs on the parkways.
Alderman Wilson motioned to convene into Executive Session to discuss personnel, litigation
Real Estate and minutes and was seconded by Alderman Holmes. Roll Call vote was taken and
resulted in a 9-0 approval of the motion. The Open Meeting ended at 9:30 pm.
Respectfully submitted,
Rodney Greene, City Clerk
A CD RECORDING AND WRITTEN MINUTES WILL BECOME AVAIALBLE AFTER
APPROVAL BY COUNCIL AT THEIR NEXT COUNCIL MEETING, EITHER ONLINE
OR IN THE CITY CLERK'S OFFICE.
1
1
1
1