HomeMy WebLinkAboutMINUTES-2010-12-13-2010MEETING MINUTES
City of CITY COUNCIL (REGULAR)
Evanston
Monday, December 13, 2010
7:00 P.M.
Lorraine H. Morton Civic Center, Council Chambers
Roll Call: Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Jean -Baptiste Alderman Grover
Alderman Wynne
Presiding: Mayor Elizabeth B. Tisdahl (she instructed the Police
Color Guard to proceed with the posting of the colors)
Declaration of Quorum
With a quorum present, Mayor Tisdahl called the Regular City Council Meeting of
Evanston to order at 8:50 P.M.
Mavor Public Announcements
The Mayor asked for the Police Honor Guard to come a post the colors and for everyone to
stand. She stated that CMAP has a treasure of information and facts for applying to
receive grants or just getting information about Evanston or any city. She then asked the
City Manager if he had any announcements or presentations.
CITY MANAGER Public Announcements & Presentations
Mr. Bobkiewicz introduced the new City staff to the Council and the public. Mr. Steve
Griffin, Director of Community Economic Development, Catherine Hurley, Sustainability
Coordinator, and Nancy Radzevich, Manager for Economic Development.
International Association of Chiefs of Police Community Policing Award was presented by
Chief of Police, Richard Eddington and through a video presentation introduction of the
SNAP program. Chief Eddington introduced Chief Scott Higher from the Itasca Police
Department who presented the award to the Evanston Police Department.
The Holiday Trash Collections were announced by Mr. Pat Sherwin, Director of Streets and
Sanitation.
The Christmas tree collections as well as the various Holiday activities occurring throughout
the City of Evanston were announced by Mr. Doug Gaynor, Director of Parks, Recreation
and Community Services. Mr. Gaynor also announced the Levy Senior Center of Evanston
for earning the highest score for the National Senior Center Accreditation.
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Deputy Chief Demitrous Cook was recognized for his service to the City of Evanston and
was presented with a plaque of appreciation. He expressed his appreciation to the public,
Chief Eddington, Mr. Bobkiewicz, City Manager, Aldermen Holmes, Jean -Baptiste and
Rainey.
CITY CLERK'S COMMUNICATIONS
The clerk had no communications.
SPECIAL ORDER OF BUSINESS
(P4) Ordinance 77-0-10, Amending Various Portions of the Zoning Ordinance Relating
to Religious Institutions in the Business, Commercial, and Downtown Zoning Districts
The Plan Commission and staff recommend adoption of Ordinance 77-0-10, a text
amendment to the zoning ordinance to change religious institutions from a permitted use to
a special use where it so appears in the Business, Commercial, and Downtown zoning
districts, and to remove religious institutions from the general exemption from the re-
evaluation of off-street parking requirements for changes of use (Section 6-16-1-2) in those
zoning districts. This ordinance was introduced at the October 25, 2010 City Council
meeting. This ordinance was held at City Council meeting on November 8, 2010 and
referred back to Planning and Development Committee for further discussion. On
November 22, 2010, the ordinance was not acted upon by the Committee, but agreed to be
a Special Order of Business for the December 13th City Council meeting. .
For Action
The City Manager, Mr. Bobkiewicz opened the floor for discussion on Ordinance 77-0-10
to the Aldermen. After each Alderman expressed their views and seeking clarification of
the various amendments that were made, the final amendment was to restrict religious
institutions to the areas of B1 and B3 Districts. A Roll Call was taken with a 7-2 result and
the motion passed (Aldermen Wilson and Tendam voted nay). A Roll Call was taken to
approve the Ordinance as amended, and the Ordinance passed with a 7-2 vote (Aldermen
Wilson and Tendam voted nay).
CITIZEN COMMENTS
John Leinweber, 830 Madison spoke of his concerns for item P4 (Ordinance 77-0-10), and
thanking the Council for not abandoning the West side.
CONSENT AGENDA
(Ml) Approval of Minutes of the Special City Council Meeting of November 6, 2010
(M2) Approval of Minutes of the Special City Council Meeting of November 15, 2010
(M3) Approval of Minutes of the Special City Council Meeting of November 17, 2010
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ADMINISTRATION & PUBLIC WORKS
(Al) City of Evanston Payroll through 11/21/10 $2,290,744.24
City of Evanston Payroll through 12/5/10 $2,152,471.53
(A2) City of Evanston Bills through 12/14/10 $16,183,537.21
City of Evanston Credit Card Bills through 10/31/10 $74,844.44
(A3)Avoroval of Utilities Commission 2010 Annual Report
Staff recommends that the Utilities Commission 2010 Annual Report be discussed and
accepted and placed on file.
For Action
(A3.1)Approval of Contract Award to Gila Corporation for Collection of Outstanding Debt
Staff recommends award of the contract to Gila Corporation d/b/a Municipal Sales Bureau
(6505 Airport Blvd, Austin, TX) to collect outstanding debt for several City departments
(Bid 11-18). Funding provided on a commission basis, with the net amount collected to be
deposited to appropriate revenue accounts.
For Action
(A3.2)Avvroval of Contract Award to Boller Construction Company, Inc. for the Evanston
311 Call Center Project
Staff recommends award of the Evanston 311 Call Center Project (Bid 11-36) to Boller
Construction Company, Inc. (3045 Washington Street, Waukegan, IL) in the amount of
$61,100. Funding provided by Capital Improvement Program.
For Action
(A3.3)AvDroval of Purchase of Dehumidification System for the West Filter Gallery at the
Evanston Water Treatment Plant
Staff recommends City Council approval of a contract for the purchase of a Munters
Dehumidification System to G.V. Zintel Associates, Inc., (3330 Dundee Road, Suite C7,
Northbrook, IL) in the amount of $36,000 (Bid 11-38). Funding for this work will be from
the Water Fund, Account 7130.65702. This account has a budget of $155,000 in FY
2010/2011, of which $40,000 was allocated for the purchase of a dehumidification system
for the west filter gallery.
For Action
(A3.4)Avvroval of Contract Award for Testing, Repair and Certification of Vehicle Mounted
Aerial Devices
Staff recommends City Council approval of the lowest responsive and responsible bid (Bid
11-43) for Testing, Repair and Certification of Vehicle Mounted Aerial Devices to Dueco
Incorporated (N4 W22610 Bluemound Road, Waukesha, WI) in the amount of $21,268.00
for the period of December 15, 2010 through December 14, 2011. Funding provided by the
Fleet Services Fund for Major Maintenance, Material to Maintain Autos (Budget of $950,000:
Account 7710.65060). The allocation for these services within the budget is $30,000.00.
For Action
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(A3.6)Approval of Purchase of Additional Cityworks Licenses and Implementation
Services for Streets and Sanitation Department
Staff recommends City Council approval of the purchase of twelve (12) additional
Cityworks licenses, implementation services, and first year maintenance from Azteca
Systems, Inc. (11075 South State Street, Sandy UT). This expands the Cityworks work
order management software tools utilized by the Utilities Department to the Streets and
Sanitation Division of the Public Works Department. Cityworks is only available from
Azteca Systems, Inc. The cost for Cityworks licensing for 12 additional users and
implementation fees in the Streets and Sanitation Division is $74,329 to be funded by CIP
Account 416393 which has a current balance of $90,000.
For Action
(A4)Avvroval of Contract Change Order No. 1 for the Davit Arm Street Light Fixture
Replacement Project
Staff recommends City Council approval of a Change Order No. 1 to Bid 11-33, the Davit
Arm Street Light Fixture Replacement Project Contract, increasing the original contract
by $79,464.00, from $109,972.50 to $ 189,436.50. This Change Order will provide for the
replacement of 112 light fixtures on Dodge Avenue from Howard Street to Simpson Street.
Funding for this work will be from the Energy Efficiency and Conservation Block Grant in
the revised total amount $189,436.50 (Account 416136).
For Action
Staff recommends that City Council review and adopt the following eleven (11) property
tax abatement resolutions (Agenda Items A5 through A15). The resolutions will abate
(decrease) the amount of the 2010 property tax levy needed to retire the outstanding
general obligation debt. Generally, abated debt amounts are funded through sources other
than property taxes such as TIF incremental revenue, water/sewer receipts, and parking
garage revenues. The following information summarizes by bond series the abatement
amount and the other sources used to pay down the debt.
(A5)Resolution 68-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 68-R-10 abatement for bond series
2000.
For Action
(A6)Resolution 69-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 69-R-10 abatement for bond series
2002AB.
For Action
(A7)Resolution 70-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 70-R-10 abatement for bond series
2002C.
For Action
(A8)Resolution 71-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 71-R-10 abatement for bond series
2004.
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For Action
(A9)Resolution 72-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 72-R-10 abatement for bond series
2005.
For Action
(A10)Resolution 73-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 73-R-10 abatement for bond series
2006.
For Action
(All)Resolution 74-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 74-R-10 abatement for bond series
2007.
For Action
(Al2)Resolution 75-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 75-R-10 abatement for bond series
2008B.
For Action
(A13)Resolution 76-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 76-R-10 abatement for bond series
2008C.
For Action
(A14)Resolution 77-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 77-R-10 abatement for bond series
2008D.
For Action
(A15)Resolution 78-R-10 General Obligation Debt Property Tax Abatement
Staff recommends approval of proposed Resolution 78-R-10 abatement for bond series
2010B.
For Action
(A16)Ordinance 75-0-10 Amending Various Sections of Title 9 "General Offenses",
Chapter 8, "Weapons"
Staff submits for consideration Ordinance 75-0-10 which amends the City's current
handgun ordinance. The proposed language constitutes reasonable regulation of firearms
in accord with recent U.S. Supreme Court decisions.
For Introduction
(A17)Ordinance 92-0-10 Regarding Sale of Sewer Service to 2010 Hawthorne Lane
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Staff recommends that the City Council authorize the City Manager to sell a portion of
sewer service, owned by the City of Evanston and located beneath McCormick Boulevard
and 2010 Hawthorne Lane, to the abutting property owner Marvin Kantor.
For Introduction
(A18)Ordinance 88-0-10 Amending City Code Subsection 4-12-6-(S) to Remove Time
Restrictions on Political or Campaign Signs
The Illinois General Assembly adopted HB 3785, which, effective January 1, 2011, will
amend 65 ILCS 11-13-1-(12) to prohibit municipalities, including home rule entities such as
the City of Evanston, from placing time restrictions on outdoor political campaign signs on
residential property. Ordinance 88-0-10 will ensure the City Code complies with the new
statute. This ordinance was introduced at the November 22, 2010 City Council meeting.
For Action
(A19)Ordinance 94-0-10: 2010 City of Evanston Tax Levy
Staff requests consideration of Tax Levy Ordinance 94-0-10 which levies the annual
property tax for General Fund Operations, Police and Fire Pensions. This ordinance was
introduced at the November 22, 2010 City Council meeting.
For Action
(A20)Ordinance 93-0-10: 2010 Special Service Area #4 Tax Levy
Staff requests consideration of Tax Levy Ordinance 93-0-10 which levies the annual
property tax for Special Service Area #4. This ordinance was introduced at the November
22, 2010 City Council meeting.
For Action
PLANNING & DEVELOPMENT
(P3)Maior Variance Request for Open Front Yard Parking Space at 1408 Dempster Street
The Zoning Board of Appeals, the Site Plan and Appearance Review Committee and staff
recommend denial of an application for a major variation to establish an open parking
space in the front yard of 1408 Dempster Street. This item was held in Committee on
August 9, 2010. Staff has visited the site and discussed the proposal with the applicant since
its consideration at the Planning and Development Committee meeting that was held on
September 27, 2010. Parking can be provided on the owner's property via the alley as of
right.
For Action
(P5)Ordinance 91-0-10 Granting a Special Use for a Type 2 Restaurant at 1307 %z Chicago
Avenue in the B1 Business Zoning District
The Zoning Board of Appeals and staff recommend the adoption of ordinance 91-0-10,
granting a special use permit for the operation of a type 2 restaurant at 1307 %2 Chicago
Avenue. This ordinance was introduced at the November 22, 2010 City Council meeting.
For Action
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HUMAN SERVICES
(Hl)Approval of Township of Evanston November Monthly Bills
Township of Evanston Supervisor recommends that City Council approve the Township of
Evanston bills, payroll, and medical payments for the month of November 2010 in the
amount of $101,180.21.
For Action
(H2)Avvroval of Township of Evanston Annual Audit
Township of Evanston Supervisor recommends that City Council approve the Audit of the
Township of Evanston financial statements for the fiscal year ending March 31, 2010.
For Action
OTHER COMMITTEES
(01)Avproval of Financial Assistance for Facade Improvement Proiect for Few Spirits
(918 Chicago Avenue)
The Economic Development Committee recommends approval of financial assistance to
complete a facade improvement project for Few Spirits, located at 918 Chicago Avenue, on
a 50/50 cost sharing basis up to $6,400.
For Action
(02)Approval of Financial Assistance for Facade Improvement Proiect for Oceaniaue
Restaurant (505 Main Street)
The Economic Development Committee recommends approval of financial assistance to
complete a fagade improvement project for Oceanique Restaurant, located at 505 Main
Street, on a 50/50 cost sharing basis up to $10,000.
For Action
(03)Ordinance 47-0-10, Amending Section 2-5-1, et seq. of the Citv Code Regarding the
Duties of the Human Relations Commission
Rules Committee recommends City Council adoption of Ordinance 47-0-10. The proposed
code amendments would require the Commission to implement a work plan regarding its
activities, and strikes the sections which currently allow the Commission to conduct
investigations and to convene public hearings.
For Introduction
(04)Ordinance 89-0-10, Amending Title 2, Chapter 14 of the Citv Code to Make the
Energv Commission the Utilities Commission
Rules Committee recommends City Council approval of Ordinance 89-0-10 Amending
Title 2, Chapter 14 of the City Code to Make the Energy Commission the Utilities
Commission.
For Introduction
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APPOINTMENTS
For Appointment to:
Sign Review and Appeals Board
Sign Review and Appeals Board
Sign Review and Appeals Board
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mari -Ann Costanzo
Donald Jackson
Thomas Keith
Joyce Bartz
Sue Calder
Sidney Caselberry
Walter Cody
Kav Hagopian
Paul Hamann
Oscar Hawthorne
Karen Hunt
Rabbi Peter Knobel
Dan Lewis
Kate Mahoney
Kevin Mott
Sue Murphy
Motion to approve Consent Agenda was motioned and seconded. A Roll Call vote was
taken with a 9-0 yes, and the Consent Agenda passed.
ITEMS NOT APPROVED ON CONSENT AGENDA
(M4)Approval of Minutes of the Regular City Council Meeting of November 22, 2010.The
Amount of funds that were recorded for Fire and Police Pension Levy amounts are to be
transposed to represent for Fire $6,180,885.00, and Police $7,588,132.00. Alderman Jean -
Baptiste moved approval and it was seconded by Alderman Wynne. A voice vote was taken
and it was unanimous. The minutes were approved.
(A3.5)Approval of Vehicle Replacement Purchases
Staff recommends City Council approval of eleven (11) vehicle purchases in the amount of
$278,397.76 as follows: Currie Motors (9423 W. Lincoln Hwy., Frankfort, IL) in the
amount of $82,982.76; Bredemann Ford (2038 North Waukegan Road, Glenview, IL) in the
amount of $166,703.00; and Sutton Ford (21315 Central Avenue, Matteson, IL) in the
amount of $28,712.00. Fleet Services Capital Outlay Budget for Automotive Equipment
(7720.65550) for fiscal year 2010-2011 has an approved budget of $1,700,000.00. This
purchase represents 16.1% of the Fleet Capital Outlay Budget.
For Action
Alderman Jean -Baptiste motioned to have ten vehicles purchased instead of 11 for the
price of $248,419.76 and the motion was seconded. A Roll Call vote was taken with a result
of 9-0 and the motion passed.
(A21)Ordinance 95-0-10: 2010 Evanston Township Tax LevvStaff requests consideration
of Tax Levy Ordinance 95-0-10 which levies the annual property tax for the Evanston
Township. This ordinance was introduced at the November 22, 2010 City Council meeting.
For Action
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Alderman Jean -Baptiste moved for approval and it was seconded. A Roll Call was taken
and the result was 6-3 for approval (Aldermen Rainey, Burrus, and Grover voted nay). The
motion passed.
(Pl)Ordinance 96-0-10 Consideration of a Special Use Permit for a Microdistillery at 918
Chicago Avenue in the C1 Commercial Zoning District
The Zoning Board of Appeals and staff recommend the adoption of Ordinance 96-0-10
granting a special use permit for the operation of a Micro -Distillery at 918 Chicago Avenue
in the C1 Commercial Zoning District. The vote of the ZBA was unanimous. This is the
first micro -distillery special use application filed. The City established Micro -Distillery as
an allowed use through ordinance 71-0-10 on October 25, 2010.
For Introduction
Alderman Wynne motioned to suspend the rules with a second from Alderman Rainey.
Roll Call resulted in a 9-0 and rules were suspended. Alderman Wynne moved to approve
the Ordinance and it was seconded. A Roll Call was taken with a 9-0 vote to approve and
the motion passed.
(P2)Ordinance 90-0-10 Granting a Special Use for an Adult Davcare Center at 524-526
Davis Street in the D4 Downtown Transition Zoning District
The Zoning Board of Appeals recommended the adoption of Ordinance 90-0-10, granting
a special use permit for the operation of a daycare center — adult at 524-526 Davis Street in
the D4 Downtown Transition Zoning District. The Planning and Development Committee
(P&D) recommended denial during its meeting on November 22, 2010. The City Council
referred the issue back to P&D for December 13, 2010.
For Action
Alderman Rainey moved to approve and Alderman Jean -Baptiste seconded the motion.
There were three amendments to the Ordinance were 1) people would be free to come and
go, 2) Evanston residents would receive preference to enter the program, and 3) the special
use is attached to the applicant and not the property. A Roll Call vote was taken with 8-1
vote for approval (Alderman Holmes voted nay).
(P4)Ordinance 77-0-10, Amending Various Portions of the Zoning Ordinance Relating to
Religious Institutions in the Business, Commercial, and Downtown Zoning Districts
The Plan Commission and staff recommend adoption of Ordinance 77-0-10, a text
amendment to the zoning ordinance to change religious institutions from a permitted use to
a special use where it so appears in the Business, Commercial, and Downtown zoning
districts, and to remove religious institutions from the general exemption from the re-
evaluation of off-street parking requirements for changes of use (Section 6-16-1-2) in those
zoning districts. This ordinance was introduced at the October 25, 2010 City Council
meeting. This ordinance was held at City Council meeting on November 8, 2010 and
referred back to Planning and Development Committee for further discussion. On
November 22, 2010, the ordinance was not acted upon by the Committee, but agreed to be
a Special Order of Business for the December 131h City Council meeting.
For Action
This item was taken care of during the Special Order of Business, and was passed with
amendments.
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CALL OF THE WARDS
Ward 8 Alderman Rainey thanked all who understood the situation on Howard Street and
welcomed the new employees to the City.
Ward 9 Alderman Burrus invited all to the Piccolo Theater for their presentation of Robin
Hood and she wished Happy Holidays to all.
Ward 1 Alderman Fiske she welcomed the new City employees and the success of the Friday
filming. She announced that next Thursday is the NU Committee meeting and she wished all
a Happy Holiday.
Ward 2 Alderman Jean -Baptiste thanked the Clergy for coming forth to cause discussion.
He also wanted the Clergy to be involved with the City more, and he also mentioned the
Kwanza lighting at Fountain Square and welcomed the new employees to the challenge of
being here.
Ward 3 Alderman Wynne she welcomed the new employees as well and the support for the
Distillery, and wished all a Happy and safe Holiday season.
Ward 4 Alderman Wilson thanked all for the patients with the change in the Streets and
Sanitation Department and wished all a Happy and safe Holiday.
Ward 5 Alderman Holmes added her welcome to the new staff members, and congratulated
the foot patrol Officer Tonya Noble and Deputy Chief, Demitrous Cook, of the SNAP
program. She also expressed her appreciation and a special celebration for him at Family
focus Wednesday night and her ward meeting Thursday night.
Ward 6 Alderman Tendam extended a welcome to the new staff members and the Mayor's
newly formed Task force.
Ward 7 Alderman Grover wished Happy Holidays to everyone.
Alderman Rainey announced the soon closing of AJ Wright in the Dempster Shopping
Center and encouraged all to make a stand to have a rebranding or bringing some other
business into the center.
ADJOURNMENT
Alderman Wilson motioned to convene into Executive Session to discuss Litigation,
Real Estate, and Minutes. The motion was seconded by Alderman Jean -Baptiste and the
Meeting was closed at 10:00 p.m.
Respectfully Submitted,
Rodney Greene
City Clerk, City Clerk's Office
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