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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 22, 2010
Roll Call Alderman Grover Alderman Wynne
Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Jean -Baptiste
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular City Council meeting to order at 8:59 P.M.
Mayor Public Announcements
The Mayor thanked Lenny of Pallinos for pointing out a problem with the liquor code in
Ordinance 59-0-10 concerning the Liquor License Classifications.
Mayor Proclamations
The Mayor made the following proclamations:
1) Employee Learning Week— December 6-10, 2010
2) National Drunk anc Drugged Driving (31)) Prevention Month —December 2010
City Manager Public Announcements and Presentations
Ms. Suzette Robinson, Director of Public Works gave a presentation on the Holiday Trash
Collections, as well as the Reminder of Snow Parking Restrictions. She also gave a power -point
presentation on the changes in waste and recycling collection.
The Holiday Tree Lighting Ceremony — November 23, 2010 was announced by Ms. Carolyn
DeLutry, Asst. Executive Director of Downtown Evanston. She also mentioned the related events
connected with the day, as well as a ribbon cutting at 820 Davis Street on December 1, 2010 at
9:00 am. Mr. Doug Gaynor, Director of Parks, Recreation and Community Services gave an
announcement concerning the 337d Annual Nutcracker on Ice — December 10-12, 2010 being
performed by many of the skaters in the skating program. He also introduced Ms. Audrey
Thompson the new Senior Ombudsman.
Communications: City Clerk
There were no communications.
Citizen Comment:
Larry Biondi, 2040 Brown Ave. spoke on the elimination of the Inclusion Specialist and how it is
a big mistake. He stated he did not believe those who will take over the position will not be able to
perform as well as the former employee. He stated the Council is failing the ADA community as
well as himself.
City Council Agenda November 22, 2010 Page 2 of 10
Mary Rose, 820 Davis St. stated she works for Metropolitan Family Services for twenty years.
She spoke on the truancy ordinance as being another tool to assist in the fight of the underlying
problems of truancy in the homes.
Jerry Callaghan, 311 S. Wacker Dr., Chicago stated he was here representing VEOLIA to speak
against the Ordinance 82-0-10 and how unfair it is by singling them out by placing a fee on their
services. He stated he would be around to answer any questions.
Madelyn DuCre, 1929 Foster Street, spoke against the truancy ordinance being proposed by the
Council. She wanted the Council to discuss the issues openly of how this will help to provide a
more effectual response to the needs of the children, and will improve the lives of the students and
families in the community.
The following persons spoke concerning the trees:
Leigh McIssac, she urged the Council to keep the Forestry workers, the tree inoculation program
and the tree planting program in tacked.
Virginia Mann, 3004 Normandy stated her and her neighbors have been injecting the trees on
their block with their own funds. She urged the Council to keep the injection program, and to
inject all trees.
Public Hearing: Truth in Taxation Hearing for the 2010 Property Tax Levy for the City of
Evanston and the Township of Evanston.
This presentation was given by Mr. Marty Lyons, Assistant City Manager/Treasurer stated the
Notice announcing the public hearing was placed in the Evanston Review on November 11, 2010.
He reported on the following items:
1. The Tax Levy Ordinance 94-0-10 was for the Police and Fire Pensions from the General
Fund in the amount $30,452,282.00 (excluding debt service), last years increase amount
was $1,017, 981.00. Fire Pension amount is $6,180,855.00, and the Police Pension amount
is $7,588,132.00 based on the 2009 actuarials.
2. Tax Levy Ordinance 95-0-10 Evanston Township & General Assistance in the amount of
$311, 019.00 (same as last year); $1,038,477.00 General Assistance (same as last year)
totaling $1,249,796.00.
3. Tax Levy Ordinance 93-0-10 Special Service Area #4 in the amount of $395,918.00 (for
Downtown Evanston).
City Manager, Mr. Bobkiewicz stated these items will appear later on the agenda and he offered
the public attendees the opportunity to speak on the presentation. Mayor Tisdahl asked if anyone
wanted to speak.
Betty Ester, 2130 Church Street suggested to have all of the tax levies combined in the same
package so that the community will know exactly what we are spending money on. She also
wanted an explanation of the Special Service Area #5. Answer: Mr. Lyons stated this was the area
adopted on June, 27, 1994 which is a part of the Downtown District.
Alderman Jean -Baptiste motioned to close the Public Hearing portion of the session, and
Alderman Wynne seconded the motion. Roll Call resulted in a 9-0 vote in favor of closing the
Public Hearing.
CONSENT AGENDA
(Ml) Approval of Minutes of the Regular City Council Meeting of November 8, 2010
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City Council Agenda November 22, 2010 Page 3 of 10
ADMINISTRATION & PUBLIC WORKS
(Al) City of Evanston Payroll through 11/7/10 $2,268,448.88
(A2) City of Evanston Bills through 11/23/10 $3,938,089.79
City of Evanston Credit Card Bills through 09/30/10 $ 87,844.00
(A3.1)Approval of Field Reporting Software Purchase for Evanston Police Department
Staff recommends approval of the sole source purchase of Field Reporting software in the
amount of $92,568.00 from SunGard Public Sector, Inc., (1000 Business Center Drive, Lake
Mary, FL). Funding provided by the Emergency Telephone System budget, account
5150.65625 Service Agreements/Contracts (CIP Project #415735).
For Action
(A3.2)Approval of Contract Extension to Purchase Furniture for FY2011 from OEC
Business Interiors
Staff recommends approval of a one year contract extension to OEC Business Interiors Inc.
(900 N. Church Road, Elmhurst, IL), to purchase furniture. Funding for this purchase will
be provided by CIP account 415726 and/or a business unit of a requesting department.
OEC will hold to their 2007 pricing discount schedules.
For Action
(A3.3)Avvroval of Illinois Green Infrastructure Grant Program Application for Civic
Center Parking Lot Improvements
Staff recommends authorization for the City Manager to sign the organization certification
for the Illinois Green Infrastructure Program Grant Application for the Civic Center
Parking Lot Project. The estimated total cost of improvements is $415,000, including
Illinois Environmental Protection Agency (IEPA) Grant funding of $225,000 and Capital
Improvement Program (CIP) funding of $190,000.
For Action
(A3.4)Approval of Authorization to Access Line Of Credit of $10 Million
Staff recommends that City Council authorize the City Manager to sign an agreement with
Chase Bank to have access to a Line Of Credit up to an amount of $10M. The State of
Illinois and the County of Cook are projected to be delinquent in revenue distributions by
up to three months more than in previous years. This will have a negative impact on cash
flow needed for daily operations. This line of credit will only be drawn upon in the event of
these intergovernmental revenues being late as described above.
For Action
(A6)Resolution 59-R-10 Authorizing the Citv Manager to execute Amendment 2 to the
Citv's Natural Gas Supply Agreement with CenterPoint Energv Services, Inc.
Staff recommends adoption of Resolution 59-R-10, authorizing the City Manager to execute
Amendment 2 to the City's Natural Gas Supply Agreement with CenterPoint Energy
Services, Inc. The NGI index price changes hourly, but currently the price is generally
around or under $0.40 per therm. To ensure that the City is protected in the event that the
index price begins to escalate, we are recommending that the City Manager be authorized
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City Council Agenda November 22, 2010 Page 4 of 10
to lock into a fixed price per therm when the index price is in the range of $0.50 to $0.52
per therm, which will also require locking into a fixed monthly quantity.
For Action
(A8)Resolution 62-R-10 Support for Safe Routes to School Program
Staff recommends the approval of proposed Resolution 62-R-10 by which the City Council
supports the joint initiative of the City and School District 65's Safe Routes to School
program for a grant application to the Illinois Department of Transportation (IDOT). Up
to $250,000 is available from IDOT's Safe Route to School Program which is reimbursable
to the City for infrastructure improvements in the public way.
For Action
(A9)Resolution 63-R-10 Authorizing Service Center Apartment Lease Agreement
Staff recommends City Council approve Resolution 63-R-10 authorizing the lease of the
one bedroom apartment on the second floor of the Service Center, 2020 Asbury Avenue, to
Mr. Stephen Griffin, Community and Economic Development Director, from November
28, 2010 through November 28, 2011.
For Action
(A10)Resolution 64-R-10: Authorizing the City Manager to Negotiate and Execute a
Contract for the Purchase of Real Property Located at 727-29 Howard Street, Evanston„
Illinois
Staff recommends approval of Resolution 64-R-10 authorizing the City Manager to
negotiate and execute a contract for the purchase of real property located at 727-729
Howard Street in Evanston, Illinois for an amount not to exceed $325,000. The source of
funding for this acquisition is the Howard -Ridge Tax Increment Financing (TIF) District.
For fiscal year 2011, a balance of approximately $1.2 million is estimated for this TIF
district.
For Action
(All)Resolution 65-R-10: Authorizing the City Manager to Negotiate and Execute a
Contract for the Purchase of Real Property Located at 629-31 Howard Street, Evanston,
Illinois
Staff recommends approval of Resolution 65-R-10 authorizing the City Manager to
negotiate and execute a contract for the purchase of real property located at 629-631
Howard Street in Evanston, Illinois for an amount not to exceed $237,650. The source of
funding for this acquisition is the Howard -Ridge Tax Increment Financing (TIF) District.
For fiscal year 2011, a balance of approximately $1.2 million is estimated for this TIF
district.
For Action
(A13)Ordinance 88-0-10 Amending City Code Subsection 4-12-6-(S) to Remove Time
Restrictions on Political or Campaign Signs
The Illinois General Assembly adopted HB 3785, which, effective January 1, 2011, will
amend 65 ILCS 11-13-1-(12) to prohibit municipalities, including home rule entities such as
the City of Evanston, from placing time restrictions on outdoor political campaign signs on
residential property. Ordinance 88-0-10 will ensure the City Code complies with the new
statute.
For Introduction
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City Council Agenda November 22, 2010 Page 5 of 10
(A14)Ordinance 94-0-10: 2010 City of Evanston Tax Levy
Staff requests consideration of Tax Levy Ordinance 94-0-10 which levies the annual
property tax for General Fund Operations, Police and Fire Pensions.
For Introduction
(A15)Ordinance 93-0-10: 2010 Special Service Area #4 Tax Levy
Staff requests consideration of Tax Levy Ordinance 93-0-10 which levies the annual
property tax for Special Service Area #4.
For Introduction
(A18)Ordinance 80-0-10 Amending 3-2-17-2 "Tax Imposed (Motor Fuel Tax)"
Staff recommends adoption of proposed Ordinance 80-0-10, which increases the tax imposed
on the purchase of motor fuel from three cents ($.03) to four ($.04) cents per gallon. This
Ordinance was introduced at the November 8, 2010 City Council meeting.
For Action
(A19)Ordinance 81-0-10 Amending 3-2-9-9-2 "Municipal Utility Tax"
Staff recommends adoption of proposed Ordinance 81-0-10, which increases the tax
imposed on electricity consumption to mirror the rates promulgated by the Illinois Municipal
Code (specifically 65 ILCS 8-11-2). The proposed average increase in electricity utility rates
for most residential and business customers is approximately 6.66%. This Ordinance was
introduced at the November 8, 2010 City Council meeting.
For Action
(A21)Ordinance 87-0-10 Amending Title 7, "Public Ways", Chapter 2, Section 5 of the
City Code to Increase the Right-Of-Wav Permit Fees
Staff recommends adoption of proposed Ordinance 87-0-10 by which the City Council
would amend Section 7-2-5-3 of the City Code to increase the fees for the obstruction of the
public Right -of -Way (ROW). The ROW obstruction permit fee was last increased in
February, 2007. This Ordinance was introduced at the November 8, 2010 City Council
meeting.
For Action
PLANNING & DEVELOPMENT
(P2)Ordinance 91-0-10 Granting a Special Use for a Type 2 Restaurant at 1307 i4 Chicago
Avenue in the Bl Business Zoning District
The Zoning Board of Appeals and staff recommend the adoption of ordinance 91-0-10,
granting a special use permit for the operation of a type 2 restaurant at 1307 %2 Chicago
Avenue.
For Introduction
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City Council Agenda November 22, 2010 Page 6 of 10
HUMAN SERVICES
(Hl)Ordinance 51-0-10, Amending Title 9, Chapter 6 of the Citv Code to create the
Community Accountability Truancv Program
Staff submits for consideration Ordinance 51-0-10 which establishes a Community
Accountability Truancy Program. The program provides penalties for chronic truancy and
is intended to provide a more effective response to the needs of truants and consequently
improve the lives and productivity of youth, families and,
ultimately, the community. This Ordinance was introduced at the November 8,
2010 City Council meeting.
For Action
(H2)Ordinance 85-0-10 amending Various Sections of Title 9, "Public Safetv," Chapter 4,
"Dogs, Cats, Animals, and Fowl," of the Citv Code
Staff submits for consideration Ordinance 85-0-10 amending various sections of Title 9,
"Public Safety," Chapter 4, "Dogs, Cats, Animals, and Fowl," of the City Code. This
ordinance further amends Ordinance 23-0-10, which placed a limit of 20 licensed coops in
the City. At the October 25 City Council meeting, Ordinance 85-0-10 was referred back to
Human Services Committee for further consideration of a proposed amendment limiting
the number of coops per ward, which was not recommended by Human Services on
November 3, 2010. Ordinance 85-0-10 now includes language clarifying that only
establishments that are licensed to slaughter animals may do so. This Ordinance was
introduced at the November 8, 2010 City Council meeting.
For Action
OTHER COMMITTEES
(01)Resolution 66-R-10: Endorsing Ward Manufacturing Companv's Application to Cook
County Assessor for 6b Status for New Construction at 2222 Main Street
The Economic Development Committee recommends to the City Council the passage of a
resolution in support of Ward Manufacturing Company's ("Ward") efforts to obtain Class
6b classification from the Cook County Assessor for an industrial property located at 2222
Main Street. Upon reviewing Ward's application for Class 6b, legal counsel for Ward
requested that a second resolution be passed that explicitly endorses Class 6b as it relates to
any new construction at 2222 Main Street. Resolution 66-R-10 will ensure that all property
improvements will receive the benefits of reduced assessment through Class 6b.
For Action
APPOINTMENTS
For Appointment to:
Electrical Commission Brian Lamberg
Plan Commission Patricia Ledesma Liebana
Alderman Rainey motioned for approval of the Consent Agenda and Alderman Jean -Baptiste
seconded. A Roll Call was made with a 9-0 vote for approval and the motion passed..
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City Council Agenda November 22, 2010 Page 7 of 10
Items not approved on Consent Agenda:
(A4)Approval of Agreement with Northwestern University Regarding the Sheridan
Road Traffic Signal at Northwestern University Entrance, South of Garrett Place
Staff recommends City Council authorize the City Manager to enter into an agreement
with Northwestern University for the design, construction and funding of the proposed
Sheridan Road traffic signal at the Northwestern University entrance south of Garrett
Place. All costs associated with the design and construction of the proposed traffic signal
will be reimbursed by Northwestern University. This item was held in Committee on
November 8, 2010.
For Action
Alderman Jean -Baptiste motioned for approval and seconded by Alderman Wynne. Alderman
Fiske spoke on the payment from Northwestern University for this light and she stated she felt a
proper discussion was not performed and she wants a committee formed to discuss the safety in
the issues under the guise of the Department of Public Works Alderman Wilson stated he was
comfortable that his intensions were met in the process and he did not think the formation of a
committee was necessary and he can go forward with the recommendation of staff. A Roll Call
was performed with the result of 7-1 and one pass. The motion passed. (Alderman Fiske voted
nay & Alderman Burrus passed).
(A5)Resolution 60-R-10 Regarding Northwestern University Utility Easement on Sheridan
Road
Staff recommends that City Council adopt the Resolution 60-R-10 to grant a utility
easement to Northwestern University in order to cross Sheridan Road approximately two
hundred and fifty (250') feet east of Chicago Avenue to accommodate future Northwestern
University utilities. The easement will be
granted for a 25- year period. No City funding is required for these utility crossings.
Northwestern University will fund the project and will be assessed an initial annual utility
easement fee of $1,102.50 which equals $.50 per square foot for 2205 square feet. This fee
will escalate by 2.5% per year for the 25 year period.
For Action
Alderman Jean -Baptiste motioned for approval with a second from Alderman Holmes. Roll Call
resulted in a 8-0 in favor with one pass, and the motion passes.
(A7)Resolution 61-R-10: Approval of the FY2011 Budget of the City of Evanston
RESOLUTION WILL BE PRESENTED AT THE CITY COUNCIL MEETING
ON MONDA Y, NO VEMBER 22, 20.10.
For Action
Alderman Jean -Baptiste motioned to approve and it was seconded by Alderman Wilson.
Alderman Wynne motioned an amendment to the budget by taking funds from the City
Manager's contingency fund to fund the Elm Tree Inoculation Program and it was seconded by
Alderman Tendam. Alderman Rainey asked about the $398,000.00 in reserve was. City Manager
Bobkiewicz stated that was monies put back into the budget after reinstating the cuts from the
budget Council wanted back. In response to Alderman Grover's question about injections was
responded by Mr. Gaynor. He stated the manufacturer suggested not to inject trees smaller than
ten inches because it damages the growth and life of the tree. Alderman Wynne motioned to
amend her original motion to state the injection of all Elm trees above ten inches to have
allocated funding from the City Manager's contingency fund, and then have a report from staff
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City Council Agenda November 22, 2010 Page 8 of 10
later concerning the schedule of inoculations. Roll Call vote resulted in a 6-3 vote for approval
(Aldermen Grover, Burrus & Wilson voted nay).
Alderman Jean -Baptiste motioned to approve the budget with the amendment and was seconded
by Alderman Wynne. Roll Call vote was 7-2 (Aldermen Burrus & Jean -Baptiste voted nay), the
budget passed.
(Al2)Ordinance 59-0-10, Amending Portions of Section 3-5-8 of the Citv Code to Permit
Certain Changes in Liquor License Classifications
On October 28, 2010, the Liquor Control Review Board convened a hearing to consider
Ordinance 59-0-10, which would permit liquor licensees for hotels and restaurants to
request changes in license type without submitting entirely new license applications,
thereby avoiding time-consuming fingerprint checks and redundant paperwork. Local
Liquor Commissioner recommends that the City Council introduce and suspend the rules
in order to adopt Ordinance 59-0-10 on November 22, 2010.
For Introduction and Action
Alderman Jean -Baptiste motioned to suspend the rules and was seconded by Alderman Wynne.
Roll Call was 9-0 rules were suspended. Alderman Jean -Baptiste motioned for adoption and
seconded by Alderman Wynne. Roll Call vote was 9-0 motion passes.
(A16) Ordinance 95-0-10: 2010 Evanston Township Tax Levv
Staff requests consideration of Tax Levy Ordinance 95-0-10 which levies the annual
property tax for the Evanston Township.
For Introduction
Alderman Jean -Baptiste motioned for adoption and seconded by Alderman Holmes. Roll Call
resulted in a 7-2 vote for adoption (Aldermen Rainey & Burrus voted nay), the motion passed.
(A17)Ordinance 36-0-10 to Establish a Sheridan Road Traffic Signal at Northwestern
University Entrance South of Garrett Place
Staff recommends adoption of proposed Ordinance 36-0-10 by which the City Council
would amend Section 10-11-5, Schedule V (G) of the City Code to establish a traffic signal
at Sheridan Road and the Northwestern University entrance south of Garrett Place.
Funding for the project will be provided by Northwestern University per the interagency
agreement, also included on the November 8, 2010 and November 22 agendas. This
Ordinance was introduced at the November 8, 2010 City Council meeting.
For Action
Alderman Jean -Baptiste motioned for adoption and seconded by Alderman Wynne. Roll Call
resulted in a 7-1 vote (Alderman Fiske voted nay, and Alderman Burrus passed), the motion
passed. After Alderman Fiske made her statements for future safety issues for neighbors and
students.
(A20)Ordinance 82-0-10 Amending the City Code by Enacting a New Title 8, Chapter 26,
"Solid Waste Transfer Station Fee"
Staff recommends the adoption of the proposed Ordinance 82-0-10 by which the City
Council would enact a New Title 8, Chapter 26, "Solid Waste Transfer Station Fee". This
ordinance was introduced at the October 25, 2010 City Council meeting.
For Action
Alderman Jean -Baptiste motioned for adoption and seconded by Alderman Holmes. Alderman
Grover asked if this was the same Ordinance from our previous meeting. Mr. Farrar stated there
was a change in the reference of ownership. City Manager stated a letter from VEOLIA was
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City Council Agenda November 22, 2010 Page 9 of 10
submitted but staff has not seen it. Alderman Jean -Baptiste motioned to hold over and seconded
by Alderman Wynne. Alderman Rainey stated to not vote on the budget, cut the funds that were
included or read the letter to Council. City Manager asked the VEOLIA representative if he had
a copy of the letter he did and City Manager read the letter. The Aldermen expressed they were
not attempting to push VEOLIA out of Evanston but to assert their Home Rule power and
authority and protecting the health and welfare of the community. Mr. Farrar also expressed the
support of the revenue fees to be assessed to Transfer Station.
Alderman Jean -Baptiste pulled his motion. He then motioned to enact the Solid Waste Ordinance
with a second from Alderman Holmes. A Roll Call vote was 9-0 and the motion passed
(Pl)Ordinance 90-0-10 Granting a Special Use for an Adult Davcare Center at 524-526
Davis Street in the D4 Downtown Transition Zoning District
The Zoning Board of Appeals by a 4 to 2 vote recommends the adoption of ordinance 90-0-
10, granting a special use permit for the operation of a daycare center - adult. Staff
concurs with this recommendation.
For Introduction
Alderman Rainey stated the committee recommended denial of introduction. Alderman Jean -
Baptiste stated the Landlord came up later and stated the property had been vacant for over a
year. He suggested to have the Health Director to investigate the property and for the City
Manager to investigate whether this property was vacant for over a year or not. A Roll Call vote
to approve the introduction of the denial resulted in a 8-1 vote for approval (Alderman Bun -us
voted nay). The motion was passed.
(P3)Ordinance 77-0-10, Amending Various Portions of the Zoning Ordinance Relating to
Religious Institutions in the Business, Commercial, and Downtown Zoning Districts
The Plan Commission and staff recommend adoption of Ordinance 77-0-10, a text
amendment to the zoning ordinance to change religious institutions from a permitted use to
a special use where it so appears in the Business, Commercial, and Downtown zoning
districts, and to remove religious institutions from the general exemption from the re-
evaluation of off-street parking requirements for changes of use (Section 6-16-1-2) in those
zoning districts. This ordinance was introduced at the October 25, 2010 City Council
meeting. This ordinance was held at City Council meeting on November 8, 2010 and
referred back to Planning and Development Committee for further discussion.
For Action
Alderman Rainey stated the committee decided to keep in committee for further discussion with
City Manager and will be a special order of business next meeting. City Manager asked if this
item will appear twice on the next set of meetings in December and the answer was yes.
Call of the Wards
Ward 7 Alderman Grover had no report but wished a Happy Thanksgiving to all.
Ward 8 Alderman Rainey had no report.
Ward 9 Alderman Burrus read a written statement concerning the short term votes of Council
members and their lack of taking a stand and her frustration with the whole process. Her letter is
included in the minutes as an attachment.
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City Council Agenda November 22, 2010 Page 10 of 10
Ward 1 Alderman Fiske wished a Happy Thanksgiving to all and Tuesday, December 71h from 7-
9 pm Evanston Public Library.
Ward 2 Alderman Jean -Baptiste wished Happy Thanksgiving to all and stated his no vote on the
budget was due to the 3-1-1 proposal. He also stated no one is concerned about re-election.
Ward 3 Alderman Wynne said Happy Thanksgiving.
Ward 4 Alderman Wilson stated nobody likes cuts or layoffs and he voted for the budget because
the City has to operate, he said Happy Thanksgiving.
Ward 5 Alderman Holmes had no report and wished a blessed and Happy Thanksgiving.
Ward 6 Alderman Tendam had no report.
Motion for adjournment was moved and seconded and was adjourned after a Roll Call
resulted in a 9-0 vote, and the meeting ended at 11:03 P.M.
Respectfully submitted,
Rodney Greene, City Clerk
MINUTES AND RECORDING WILL BE AVAILABLE ONLINE AFTER THE NEXT
COUNCIL MEETING AND ITS APPROVAL.
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