HomeMy WebLinkAboutMINUTES-2011-01-24-2011APPROVED January 24, 2011
City of
Evanston"
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, January 24, 2011
ORDER OF BUSINESS
Roll Call: Alderman Fiske
Alderman Tendam
Alderman Jean -Baptiste
Alderman Grover
Alderman Wynne
Alderman Rainey
Alderman Wilson
Alderman Burrus
Alderman Holmes
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order after a Roll Call of
the Aldermen at 8:35 p.m.
Mavor Public Announcements:
Mayor Tisdahl spoke of the Meeting she attended in Washington, D.C. with the US
Congress of Mayors. She stated she would present her report in written form, since the
City Manager had already given information concerning the event.
Citv Manaqer Public Announcements and Presentations:
City Manager, Wally Bcbkiewicz asked Chief Eddington to come forward and introduce
the Officers who were being promoted.
Evanston Police Department Promotions: Daniel Russell was promoted to the position of
Police Commander and Jeffrey Jamraz was promoted to the position of Deputy Police
Chief. They were sworn into office by City Clerk, Rodney Greene. Family members
pinned the badges on their promoted love one.
Presentation on the Water Quality Laboratory at the Evanston Water Treatment Facility
was delivered by Mr. David Stoneback, Director of Water & Sewer, and Kevin Lookis,
Assistant Superintendent Water Production along with a ten minute video presentation.
A CTA announcement was made by Matt Swentkofske, Intergovernmental Relations
Coordinator concerning a meeting this Thursday at 6:60 pm, and asked for a critical
turnout of residents to give input and concerns about the CTA services in Evanston and
APPROVED January 24, 2011
the Purple Line's future. There will also be information on the City's website as well as
CTAs' website.
Catherine Hurley, Sustainable Programs Coordinator announced a partnership for
recycling batteries with the Solid Waste Corporation of Northern Cook County and
Interstate Batteries. They will be collecting batteries year round at the Lorraine H. Morton
Civic Center on the ground floor (8:30 am-5:00pm) and at the Levy Senior Center from
9:000am-5pm Monday through Friday and on weekends Saturday and Sunday 9am-3
pm. This program will be free for the citizens of Evanston.
Communications: Citv Clerk
Mr. Greene gave an announcement concerning the loan application the City of Evanston
has filed with the IEPA for sewer rehabilitation work. He also stated the proposal will be
available for viewing in the City Clerk's Office until February 10, 2011.
SPECIAL ORDER OF BUSINESS
(SP1)Report on RFP to Desiqn, Build, Finance and Operate an Ice Rink and
Communitv Center within Crown Park
Staff recommends Council confirmation of the intended next steps and draft project
schedule outlining the anticipated timeline going forward.
For Action
Paul D'Agostino, Superintendent of Parks, Forestry
introduced three teams offering their proposals for the
within Crown Park.
1) Harvard Contractors, represented by Pat Callahan
2) Edmond Woodberry, Kaffrees
3) Don Walsh Construction Company
& Facilities Management,
Rink and Community Center
Lewis English, David Woodhouse, Don Walsh Construction Company, Donald
McClay (Club Sports), Larry Gould (Baseball).
Mr. Doug Gaynor, Director Recreation & Community Services gave a summary of the
Special Order of Business. A motion was made to accept the recommendation of staff to
move forward with the Crown Park project.
(SP2)Discussion of Oakton Street Propertv Uses (2200 and 2300 blocks)
With the potential development of the parcel on the south side of the 2400 block of
Oakton Street, staff is recommending that the City Council discuss the future uses of
City facilities on the south side of the adjacent 2300 and 2200 blocks of Oakton Street.
For Discussion
Mr. Bobkiewicz gave a presentation for the property on Oakton Street and was looking for
direction from the Council to possibly exploring further options for the property in
question. Alderman Jean -Baptiste motioned to have a subcommittee established to
discuss the economical potential of the usage of the property in question. A voice vote
was taken to approve the motion which resulted in two opposed and seven for so the
motion passed.
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APPROVED January 24, 2011
(SP3)3rd Quarter Financial Report for Fiscal Year 2010-11 and FY10-11 Year End
Estimate
Staff recommends City Council accept and place the 3rd Quarter Financial Report,
including the fiscal year-end estimate, on file.
For Action
Joellen Earl, Director of Human Services gave a power -point presentation of the fiscal
financial report and the year end estimate. Mr. Bobkiewicz gave a final summary of what
Mrs. Earl had presented. A voice vote was taken with a unanimous acceptance response,
and the recommendation was approved.
Citizen Comment:
These followinq citizens spoke on item SP2 and their support:
David Campbell, 2016 Harrison, representative of the Evanston Baseball & Softball
Association. He proposed an idea that would improve the Crown Park with the joining
efforts of the City Government of Evanston and the residents coming together, at no cost
to the City.
Larry Raffel, 3509 Central Street, read a resolution supporting the proposal of the
Evanston Baseball & Softball Association.
Randall Mayne, 321 Lake Street he stated he was a member of the Playground
Recreation Board and also supported the proposal from the EBSA.
Soeakina in favor of keenina the animal shelter at the current locatin:
Gayle Lovengale, 2325 Simpson Street, CARE representative spoke on the of the
animal shelter at the cite and wish to stay at the location.
Speakinq on multiple issues of the proposed budqet.
Junad Rizki, 226 Ridge Ave. stated the City is wasting money and is starting to
cannibalize the budget. He stated many objections for what the City is doing with the
budget and he would like to see some numbers for the Robert Crown project.
Items not approved on Consent Aqenda:
(M1)Approval of Minutes of the Regular City Council Meeting of January 10, 2010
(A6)Ordinance 12-0-11. Decreasina the Number of Class B Liauor Licenses Due
to a Chanae in Ownership of Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 12-0-11,
amending Section 3-5-6-(B) of the City Code to decrease the number of Class B liquor
licenses from 16 to 15 due to a change in ownership of Pete Miller Steak House, 1572
Sherman Avenue.
For Introduction
(A7)Ordinance 13-0-11. Increasinq the Number of Class B Liauor Licenses to
Permit Issuance to Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 13-0-11,
amending Section 3-5-6-(B) of the City Code to increase the number of Class B liquor
licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC, owner of "Pete
Miller Steak House," 1572 Sherman Avenue.
For Introduction
APPROVED January 24, 2011
(P1)HOME Funding Request From Housing Opportunity Development Corporation
JHODC) For 131 Callan Avenue
The Housing Commission and staff recommend approval of the application for HOME
funding from Housing Opportunity Development Corporation (HODC) for the
rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed amount
of $520,000. HOME funds will be structured as a $229,500 loan with a balloon payment
at the end of the 20 year term and a HOME grant of $290,500. The loan portion of the
HOME funding will be used for the refinance of the current mortgage on the property.
The grant portion will be used for the rehabilitation costs.
For Action
(P2)Approval of Plat of Subdivision for 2408 Orrington Avenue, former site of
Kendall Colleqe
Staff recommends approval of the proposed plat of subdivision of the former site of
Kendall College — the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue — into
nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council
for approval.
For Action
(P3)Ordinance 11-0-11, acceptinq the Dedication of Public Allevs as a Product of
Approval of a Plat of Subdivision for 2408 Orrington, the Former site of Kendall
College
Staff recommends approval. The cost of constructing alleys for the proposed
subdivision is a developer responsibility. Ordinance 11-0-11 accepts the dedication of
public alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat
is approved on January 24, 2011 then Ordinance 11-011 should be introduced.
For Introduction
(P5)Ordinance 6-0-11 Granting a Special Use for a Dwelling - Multiple-Familv at
1932 Maple Avenue in the B1 Business District
Staff recommends denial of the proposed Special Use Permit to protect the integrity and
potential revitalization of the commercial area centered at Maple Avenue and Foster
Street. Approval of the special use application would remove the possibility of
commercial space occupying current commercial storefronts and lessen the critical
mass of commercial space in the business district. The ZBA, by a 4-2 vote,
recommended approval of the application. The Site Plan and Appearance Review
Committee also recommended approval of the project.
For Introduction
(HI)Ordinance 5-0-11 Amendinq Title 7, "Public Ways" Chapter 8, "Trees and
Shrubs" to Add Section 8, "Tree Preservation
Forestry staff recommends review of the Tree Preservation Ordinance 5-0-11 as
approved by the Human Services Committee on December 6, 2010. The proposed
ordinance has been revised since the last Human Services Committee meeting to
reflect that all staff responsibilities are now listed as "City Manager or his/her designee"
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APPROVED January 24, 2011
rather than individual staff position titles. There are additional concerns from other
Departments which still need to be resolved, therefore staff recommends that the
Ordinance be referred back to the Human Services Committee for additional discussion.
For Introduction
CONSENT AGENDA
ADMINISTRATION & PUBLIC WORKS
(A1) City of Evanston Payroll through 1/16/11 $2,558,341.75
(A2) City of Evanston Bills through 1/25/11 $1,112,337.12
(A3.1)Approval of 1-Year Contract Extension for RFP 10-70, Auto Body & Collision
Repair Services
Staff recommends City Council approval of a one year contract extension to REP 10-70,
Auto Body & Collision Services and Repairs to Sigler's Auto Body (7445 Channel Road,
Skokie, IL) in the amount of $56,000.00 from 01/28/11 through 12/31/11 to provide
products, services and repairs for both emergency and non -emergency vehicles.
Funding is provided by account 7710.65060, "Material to Maintain Autos," with a budget
of $910,000.00. These estimated expenditures in the amount of $56,000.00 represent
6.1 % of this budget.
For Action
(A3.2)Approval of 1-Year Contract Extension for RFP 10-76, Emergencv Liqhtinq
& Aftermarket Equipment
Staff recommends City Council approval of a one year contract extension to RFP 10-76,
Installation, Removal, and Repair of Law Enforcement and Emergency Fire Response
Vehicles and Equipment to Havey Communications (P.O. Box 448, Lake Forest, IL) in
the amount of $62,000.00 from 01/28/11 through 12/31/11 for lighting, sirens,
communications, computer systems and various aftermarket products. Funding is
provided by account 7710.65060, "Material to Maintain Autos," with a budget of
$910,000.00. These estimated expenditures in the amount of $62,000.00 represent
6.8% of this budget.
For Action
(A3.3)AoDroval of 1-Year Renewal of Elevator Service Agreement with
ThvssenKrupp Elevator Corp. for the Sherman Plaza Self Park
Staff recommends renewal of the service and maintenance agreement with
ThyssenKrupp Elevator Corporation (2305 Enterprise Drive, Westchester, IL) for the
elevators at the Sherman Plaza parking garage for a 1-year term at a cost of
$35,427.60. The proposed 1-year service agreement is effective January 1, 2011 to
December 31, 2011. This agreement provides for less than a 3% annual increase from
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APPROVED January 24, 2011
last year's fee. Funding is provided by the 2011 Parking Fund account #7036.62425
with a budget of $40,000.
For Action
(A3.4)Approval of Renewal of Elevator Service Aqreement with OTIS Elevator
Corp. for the Civic Center, Service Center, Maple Ave. and Church Street Self
Parks
Staff recommends renewal of the service and maintenance agreement with OTIS
Elevator Corporation (949 Oak Creek Drive in Lombard, IL) for the elevators at the
Service and Civic Centers, and Maple Avenue and Church Street parking garages for a
1-year term at a cost of $65,435.15. The proposed 1-year service agreement is effective
January 1, 2011 to December 31, 2011. The agreement provides for a 3% annual
increase from, last year's fee. Funding is provided by various budget sources.
For Action
(A3.5) Approval of Extending the Term of Current Auditors, Baker Tilly Virchow
Krause, LLP For 1 Year
Staff recommends extending the term of our current Auditors, Baker Tilly Virchow
Krause, LLP by one year. The Auditors have agreed to perform the FY 2010-11 audit for
$79,500, which is the same fee as FY 2009-2010 audit. Funding of $100,000 is
budgeted in General Fund, BU 1920 for FY 2011
For Action
(A4)Approval of Chanae Order No. 3 and Chanae Order No. 4 to the 2009 Water
Main, Sewer and Street Improvements Contract (Bid No. 10-401
Staff recommends approval of Change Order No. 3 and Change Order No. 4 to the
2009 Water Main, Sewer and Street Improvements contract (Bid No. 10-40) with Trine
Construction Corporation (27W364 North Avenue, West Chicago, IL). The total amount
of both change orders is a decrease to the contract amount of $203,861.72 from
$1,823,502.40 to $1,619,640.68. Funding for Change Order No. 3 and Change Order
No. 4 will be provided by the Water Fund, Account 733110.65515 and the Capital
Projects Fund, Account 415857.65515.
For Action
(A5)Resolution 5-R-11 by Which The Citv Council Would Authorize the Use Of
Motor Fuel Tax Funds for Roadwav Construction and Related Enaineerina
Services
The Evanston Department of Public Works recommends City Council approval of
Resolution 5-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the amount of
$1,000,000 for the 2011 MFT Street Resurfacing Project and $110,606 for design and
construction engineering services by City Staff. Total MFT funding authorization request
is $1,110,606.00. This project will be funded through the Motor Fuel Tax Fund. (FUND #
200).
For Action
(A8)Ordinance 1-0-11. Amending Citv Code Section 7-15-1 to Amend the
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APPROVED January 24, 2011
Membership of the Board of Local Improvements
Illinois law (65 ILCS 5/9-2-7) establishes the membership of each board of local
improvements ("BLI") in cities having a population of 50,000 or more and less than
500,000. Section 7-15-1 of the City Code establishes the membership of the City's BLI.
Ordinance 1-0-11 will ensure the City Code complies with the statute and uses the
current job titles of the board members. This ordinance was introduced at the January
10, 2011, City Council meeting.
For Action
(A9)Ordinance 3-0-11 Amendinq Various Sections of Title 8, "Mobile Food Vehicle
Vendors", Chapter 26 of the Citv Code
The Law Department submits for consideration ordinance 3-0-11 amending Title 8,
Chapter 26, of the City Code. The proposed amendments reflect a pro -rated fee for
licenses granted after July 1 of any calendar year, retroactive to September 13, 2010,
which is the date the original ordinance was approved by City Council. The
amendments also authorize the City Manager or This/her designee to enter food trucks at
a reasonable time to ensure compliance with the Code. Finally, the amendment
clarifies that vendors need not obtain temporary food establishment permits for private
events unless the vendor changes its menu for the private event. This ordinance was
introduced at the January 10, 2011, City Council meeting, with suggested revisions.
For Action
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PLANNING &DEVELOPMENT COMMITTEE
(P4)Ordinance 07-0-11 Grantinq a Special Use for a Tvpe 2 Restaurant at 824
Clark Street in the D2 Downtown Retail Core Zoninq District
Staff and the Zoning Board of Appeals recommend the adoption of ordinance 7-0-11,
granting a special use permit for the operation of a type 2 restaurant at 824 Clark Street.
ZBA recommends allowing the proposed business to operate until, 2 AM on Friday and
Saturday nights, while staff recommends that the store operate until midnight on Friday
and Saturday nights, due to nearby residential development, with deliveries allowed
until 1 AM.
For Introduction
OTHER COMMITTEES
(01)Ordinance 2-0-11, Eliminatinq the Board of Examiners of Stationary
Engineers, Boiler or Water Tenders
Title 4, Chapter 3 of the City Code establishes the Board of Examiners of Stationary
Engineers, Boiler or Water Tenders to license said professionals. The Board has been
inactive and unstaffed for years, and the Council has not amended the cited Code
provisions since adopting the 1957 City Code. The Rules Committee recommends
eliminating the Board. This ordinance was introduced at the January 10, 2011, City
Council meeting.
APPROVED January 24, 2011
For Action
Alderman Rainey motioned for approval of the Consent Agenda, it was seconded and a
Roll Call vote was taken which resulted in a 9-0 response to approve the Consent
Agenda as presented.
Items for discussion:
(M1)Approval of Minutes of the Regular City Council Meeting of January 10, 2010
City Clerk Greene made corrections to the minutes on pages 2 and 7. The street name
was corrected to reflect Central Street instead of Main Street. A unanimous voice vote
was received and the minutes were approved with corrections.
(A6)Ordinance 12-0-11, Decreasing the Number of Class B Liquor Licenses Due
to a Chanqe in Ownership of Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 12-0-11,
amending Section 3-5-6-(B) of the City Code to decrease the number of Class B liquor
licenses from 16 to 15 due to a change in ownership of Pete Miller Steak House, 1572
Sherman Avenue.
For Introduction
A motion to suspend the rules was made by Alderman Holmes and was seconded. A
Roll Call was taken with a 9-0 result to accept. A motion to reduce the number of liquor
licenses was made and seconded. Roll Call was taken with a result of 9-0 for approval.
A motion to approve the Ordinance was made and seconded. A Roll Call vote was
taken with a result of 9-0 response to approve.
(A7)Ordinance 13-0-11, Increasinq the Number of Class B Liquor Licenses to
Permit Issuance to Pete Miller Steak House
The Local Liquor Commissioner recommends passage of Ordinance 13-0-11,
amending Section 3-5-6-(B) of the City Code to increase the number of Class B liquor
licenses from 15 to 16 to permit issuance to Pete Miller Evanston, LLC, owner of "Pete
Miller Steak House," 1572 Sherman Avenue.
For Introduction
A motion was made to approve the Ordinance and a second was received as well. A
Roll Call vote was taken with a result of 9-0 for and the motion was approved.
(P1)HOME Funding Request From Housing Opportunity Development Corporation
(HODC) For 131 Callan Avenue
The Housing Commission and staff recommend approval of the application for HOME
funding from Housing Opportunity Development Corporation (HODC) for the
rehabilitation of 4, 1-bedroom units at 131 Callan Avenue with a not to exceed amount
of $520,000. HOME funds will be structured as a $229,500 loan with a balloon payment
at the end of the 20 year term and a HOME grant of $290,500. The loan portion of the
HOME funding will be used for the refinance of the current mortgage on the property.
The grant portion will be used for the rehabilitation costs.
For Action
Alderman Jean -Baptiste motioned for an amount of $290,500 for the HOME funding of
4, 1-bedroom units at 131 Callan Avenue and the motion was seconded. A Roll Call
vote was taken with a 9-0 result and the motion passed.
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APPROVED January 24, 2011
(P2)Approval of Plat of Subdivision for 2408 Orrington Avenue. former site of
Kendall Colleqe
Staff recommends approval of the proposed plat of subdivision of the former site of
Kendall College — the block bounded by Orrington Avenue, Colfax Street, Sherman
Avenue, and Lincoln Street and also referred to as 2408 Orrington Avenue — into
nineteen single-family lots as shown in the plat dated November 3, 2010, to City Council
for approval.
For Action
Alderman Jean -Baptiste stated the issue was held in committee for further discussion.
(P3)Ordinance 11-0-11, acceptinq the Dedication of Public Allevs as a Product of
Approval of a Plat of Subdivision for 2408 Orrinaton. the Former site of Kendall
Colleqe
Staff recommends approval. The cost of constructing alleys for the proposed
subdivision is a developer responsibility. Ordinance 11-0-11 accepts the dedication of
public alleys included in the proposed plat of subdivision for 2408 Orrington. If the plat
is approved on January 24, 2011 then Ordinance 11-011 should be introduced.
For Introduction
Alderman Jean -Baptiste stated the issue was held in committee for further discussion..
(P5)Ordinance 6-0-11 Grantinq a Special Use for a Dwellina - Multiple-Familv at
1932 Maple Avenue in the 131 Business District
Staff recommends denial of the proposed Special Use Permit to protect the integrity and
potential revitalization of the commercial area centered at Maple Avenue and Foster
Street. Approval of the special use application would remove the possibility of
commercial space occupying current commercial storefronts and lessen the critical
mass of commercial space in the business district. The ZBA, by a 4-2 vote,
recommended approval of the application. The Site Plan and Appearance Review
Committee also recommended approval of the project.
For Introduction
Alderman Jean -Baptiste stated it was voted for denial at committee until June 27th (a six
month hold over) to give the economic staff time to work with the owners to find tenants.
(HI)Ordinance 5-0-11 Amendinq Title 7, "Public Ways" Chapter 8. "Trees and
Shrubs" to Add Section 8. "Tree Preservation
Forestry staff recommends review of the Tree Preservation Ordinance 5-0-11 as
approved by the Human Services Committee on December 6, 2010. The proposed
ordinance has been revised since the last Human Services Committee meeting to
reflect that all staff responsibilities are now listed as "City Manager or his/her designee"
rather than individual staff position titles. There are additional concerns from other
Departments which still need to be resolved, therefore staff recommends that the
Ordinance be referred back to the Human Services Committee for additional discussion.
For Introduction
This Ordinance was referred back to committee.
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APPROVED
Call of the Wards
Ward 1 Alderman Fiske no report
January 24, 2011
Ward 2 Alderman Jean -Baptiste announced a meeting tomorrow at 1819 Dempster-
Hartwood Center to discuss the issues of the Plaza.
Ward 3 Alderman Wynne no report.
Ward 4 Alderman Wilson made a referral to the Rules committee to changing the order of
business to allow citizen comments before special orders of business.
Ward 5 Alderman Holmes no report.
Ward 6 Alderman Tendam no report.
Ward 7 Alderman Grover no report.
Ward 8 Alderman Rainey encourage everyone to attend the CTA meeting on Thursday
night at 6:00 pm. She also stated the communications concerning events in the City need
to be publicized more.
Ward 9 Alderman Burrus ninth ward meeting will be held on February 22 at 7 pm in the
Piccolo Theater located at the Main Street Metra Center. February 1, 2011 Larry
Suffredin will be offering a seminar on property tax appeal at 7:00 pm at Hill Education
Center at 1500 McDaniel
Alderman Wilson motioned to convene into Executive Session to discuss
Litigation, Real Estate, Personnel, and Minutes a Roll Call was taken with a 9-0
result for approval. The meeting ended at 11:05 p.m.
Respectfully submitted,
Rodney Greene, City Clerk
A COPY OF THESE MINUTES WILL BE AVAILABLE ONLINE THREE (3) DAYS
AFTER THE NEXT OFFICIAL COUNCIL MEETING AND THE COUNCIL'S
APPROVAL.
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