HomeMy WebLinkAboutMINUTES-2011-03-14-20111
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CITY COUNCIL
ROLL CALL — PRESENT:
ABSENT:
A quorum was present.
PRESIDING:
Alderman Wilson
Alderman Holmes
Alderman Tendam
Alderman Rainey
Alderman Grover
Mayor Elizabeth B. Tisdahl
MARCH 14, 2011
Alderman Burrus
Alderman Wynne
Alderman Fiske
The OFFICIAL REGULAR MEETING of the City Council was called to order by Mayor
Tisdahl on Monday, March 14, 2011 at 8:05 p.m. in the Council Chamber.
Special Order of Business
Mayor Tisdahl swore in Peter Braithwaite as Alderman of the Second Ward. Mr.
Braithwaite was appointed by the Mayor to finish the term of the 78th City Council upon
the resignation of Alderman Lionel Jean -Baptiste. She then thanked the people of the
Second Ward for reaching out and recommending Mr. Braithwaite which helped in
making her decision.
Mayor's Public Announcement
Mayor Tisdahl announced that on March 7th, the City was presented with the 'Super
Savers Award" for winning the Citizens Utility Board Energy Saver Community Challenge
for 2010. Evanston competed with other Illinois communities to see who could save the
most energy and sign up the most residential customers to CUB Energy Saver, a free
online service that connects to their ComEd account and rewards them for being energy -
efficient. The City also unveiled a new year -long competition, the Big 7 Savers Challenge
In which Evanston's Top 7 employers, including the City of Evanston, will battle for who
can show the biggest power savings with CUB Energy Saver. In addition to crowning the
employer who gets the most people to cut their power bills in 2011, the competition will
award the top household savers with free electricity for one year. She encouraged all of
Evanston to participate. More information about sign-up events will be coming soon.
City Manager's Announcements
City Manager Bobkiewicz asked the Mayor to help with the next presentation along with
Fire Chief Klaiber and Police Chief Eddington. He then asked that Mr. and Mrs. Minhaz
Lakhani, owners of Evanston Shell to come forward. Mr. Bobkiewicz explained that when
their Shell station opened on Oakton, the Lakhanis made a contribution to the police and
fire pension funds and now, a year later, wanted to make another contribution. They
presented a check to ,Mayor Tisdahl, Fire Chief Klaiber and Police Chief Eddington.
City Council Minutes March 14, 2011 Page 2 of 10
Mayor Tisdahl thanked the Lakhanis on behalf of the City. Mr. Bobkiewicz revealed that
the check was for $5,000 and would be the first contribution to the new police and fire
fund.
Mr. Bobkiewicz then called upon Assistant City Manager Marty Lyons for his snow report
presentation. Mr. Bobkiewicz also noted that earlier in the evening, the City recognized
the snow fighters", the men and women from Public Works, Utilities, Parks/Forestry/and
Recreation who were all on hand during the early February snow storm.
(Because Mr. Braithwaite's family was not in attendance earlier in the evening to witness
his swearing in, Mayor Tisdahl repeated the process when they (and former Alderman
Lionel Jean -Baptiste) arrived. Alderman Holmes then motioned to adopt Resolution 20-
R-11, Appointing Peter Braithwaite as Alderman of the Second Ward. Motion was
seconded by Alderman Rainey and passed 7-0. Alderman Braithwaite then thanked the
Mayor, and others and his family for their support
Finally, Mr. Bobkiewicz asked Health Department Director Evonda Thomas to give her
presentation on the smoking cessation campaign: National Kick Butts Day, March 23.
City Clerk Announcements: None
Citizen Comment
Kevin O'Connor presented his thoughts on Agenda Item A4.2, the Police Department
Firing Range Project, Agenda Item A8, Special Assessment for Alley Paving Project and
Agenda Items 01-05, the Fagade Improvement Programs.
Padma Rao spoke on Agenda Items P3 and P4, the subdivision on the former Kendall
College property. Her concerns are with the issues of transparency and public
involvement in the process and protection of trees on the property.
Junad Rizki expressed his concerns regarding the under -selling of yard waste stickers.
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 20-R-11 Appointinq Peter Braithwaite as Alderman of the
Second Ward
The Mayor recommends approval of Resolution 20-R-11, appointing Peter
Braithwaite as Alderman of the Second Ward for the remainder of the term of the
78th City Council. Approval of Resolution 20-R-11 will be followed by
administration of Athenian Oath of Citizenship and Oath of Office.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 28, 2011
7/27/2011 3:31 PM
City Council Minutes March 14, 2011 Page 3 of 10
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al) City of Evanston Payroll through 2/27/11 $2,548,776.30
(A2) City of Evanston Bills FY2010/11 through 3/15/11 $1,660,716.66
City of Evanston Bills FY2011 through 3/15/11 $ 630,708.70
City of Evanston Credit Card Bills through 1/31/11 $ 54,510.84
(A3.1) Approval of Contract Award to G & L Contractors, Inc. for 2011 Granular
Materials (Bid 11-57)
Staff recommends City Council approval of a contract for the purchase of
granular materials to G & L Contractors, Inc. (7401 N. St. Louis Avenue, Skokie,
IL) in the amount of $35,850. Funding for this work will be from the Water Fund
and Sewer Fund, with a combined total budget of $42,000.
For Action
A3.2) Approval of Contract Award to G.A. Johnson & Son for the Lorraine H.
Morton Civic Center Main Entry Steps Project, (Bid 11-60)
Staff recommends approval of the Lorraine H. Morton Civic Center Main Entry
Steps Project to G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the
amount of $84,330. Funding provided by 2011 Capital Improvement Program
(CIP) Account #41516 with an allocation of $450,000. This account is intended
for a variety of projects at the Lorraine H. Morton Civic Center (LHMCC) including
the main entry staircase, asbestos abatement, fire pump replacement, directory
signage and life/safety improvement plan.
For Action
(A3.3) Approval of Sinqle Source Purchase for Cold Patch Material from Healv
Asphalt Company, LLC
Staff is requesting approval of a single source purchase of cold patch material for
cold weather street maintenance activities from Healy Asphalt Company, LLC
(3401 S. Busse Road, Mount Prospect, IL) in the amount of $50,000. Healy
Asphalt is the only regional supplier of UPM (unique paving materials) high
performance cold patch mix. Funding for this work will be from Streets General
Fund (2670-65055) in the amount of $30,000, Water Fund (7115-65051) in the
amount of $10,000, and Sewer Fund (7400-65051) in the amount of $10,000.
For Action
(A3.4) Approval of Contract Award to North Suburban Asphalt Maintenance for
2011 Crack Sealing Program
Staff recommends City Council approval of a contract in response to Request for
Bids through the Municipal Partnering Committee to award the 2011 Crack
Sealing Contract to the lowest responsive and responsible. bidder, North
Suburban Asphalt Maintenance (Park Ridge, IL) in the amount of $50,000.
Funding for this work will be from General Fund Street Maintenance Account
7/27/2011 3:31 PM
City Council Minutes March 14, 2011 Page 4 of 10
(2670.62509) in the amount $50,000 which has $75,000 budgeted for contract
maintenance for FY 2011.
For Action
(A3.5) Approval of 2011 Congestion Mitiqation and Air Qualitv (CMAQ) Grant
Application for Dempster Street Siqnal Modernization Proiect and CTA
Yellow Line In -Fill Station - Phase I Environmental Studv
Staff recommends authorization for the City Manager to apply for 2011
Congestion Mitigation and Air Quality (CMAQ) Grants for the Dempster Street
Signal Modernization Project and the CTA Yellow Line In -Fill Station - Phase I
Environmental Study. The estimated cost of the Dempster Street Signal
Modernization Project is $990,000; including CMAQ Grant funding of $790,000
and General Obligation debt of $200,000. The estimated cost of the CTA Yellow
Line In -Fill Station - Phase I Environmental Study is $2,130,000; including CMAQ
Grant funding of $1,704,000 and General Obligation debt of $426,000. Since the
City will not receive approval until late 2011, the above amounts will appear in
the 2012 Budget and Capital Improvements Plan.
For Action
(A3.6) Approval of SWANCC Disposal Contract for FY 2011
Staff recommends approval of the 2011 refuse disposal fees to SWANCC (Solid
Waste Agency of Northern Cook County) in the amount of $75,000 for capital
costs, $780,000 for operations and maintenance and $60,000 in recycling
transfer fees. Funding to be provided by the Solid Waste Fund Accounts
7685.68310 (capital), 7685.62405 (operations and maintenance), and
7690.62415 (recycling). These accounts have budgets of $83,300, $899,640,
and $788,018 respectively for FY2011. Under an intergovernmental agreement,
the City is required to make certain payments to SWANCC for capital,
operations, maintenance, and disposal costs for the collection, transportation and
disposal of municipal waste generated within the City of Evanston.
For Action
(A4.1) Approval of Chanqe Order No. 1 for Groot Yard Waste Contract
Staff recommends approval of change order No.1 to the yard waste contract with
Groot Industries, Inc. in the amount of $0.55 per stop per month for the
remainder of 2011, $0.27 per stop per month for 2012, $0.21 per stop per month
for 2013, 0.15 per stop per month for 2014 and $0.32 per stop per month for
2015 until October 31st. The total contract amount was originally approved at
$476,370, but due to higher than anticipated total cart volume is recommended at
a not to exceed $600,000 amount for 2011. Funding is to be provided by the
Solid Waste Fund (7690-62415) which has $788,018 budgeted for FY2011.
For Action
(A4.2) Approval of Chanqe Order No.1 for the Evanston Police Department Firinq
Ranqe Proiect (Bid 11-131
Staff recommends approval of change order No.1 in the amount of $84,581.41
for the Evanston Police Department Firing Range Project. This change order will
increase the current contract amount from $180,580.00 to $265,161.41. Funding
7/27/2011 3:31 PM
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City Council Minutes
March 14, 2011
Page 5 of 10
is to be provided by Capital Improvements Fund Project #415721 with a total
balance of $265,161.41.
For Action
(A5) Resolution 17-R-11 Authorizinq the Use of Motor Fuel Tax Funds for
Resurfacinq Dodge Avenue from Oakton Street to Lee Street
The Evanston Department of Public Works recommends City Council approval of
Resolution 17-R-11 authorizing the use of Motor Fuel Tax Funds (MFT) in the
amount of $300,000 for the Dodge Avenue Street Resurfacing Project. This
project will be funded through the Motor Fuel Tax Fund ($300,000; Fund# 200)
and the CIP Fund ($665,000; Fund # 415857).
For Action
(A6) Resolution 18-R-11 Authorizinq the Use of Motor Fuel Tax Funds for
General Maintenance of Streets
Staff recommends approval of Resolution 18-R-11 by which City Council would
authorize the transfer of $586,886 Motor Fuel Tax Funds for general
maintenance of streets by City forces. The fund transfer was approved as part of
2011 budget.
For Action
(A7) Ordinance 19-0-11: Special Assessment #1506 Allev Paving Proiect — North
of Main Street, East of Grev Avenue
Staff recommends approval of proposed Ordinance 19-0-11 by which City
Council would authorize paving of the alley north of Main Street, east of Grey
Avenue through the Special Assessment Process. Funding for this work will be
50% special assessment funds and 50% by home owners to be collected over a
period of ten years. The City's share ($130,707.35) will be paid by the special
assessment fund 6365.65515.
For Introduction
(A8) Ordinance 20-0-11: Special Assessment #1507 Allev Pavinq Proiect — North
of Brummel Street, East of Callan Avenue
Staff recommends approval of proposed Ordinance 20-0-11 by which City
Council would authorize paving of the alley north of Brummel Street, east of
Callan Avenue through the Special Assessment Process. The estimated total
special assessment cost of paving the alley is $61,150.10. The City's share is
$45,862.57 which is 75% of the total cost due to the adjacent CTA property on
the north side of the proposed alley paving project. It has been the City's practice
to fund the share of public agencies. Funding for this work will be 75% special
assessment funds and 25% by home owners to be collected over a period of ten
years. The City's share ($45,862.57) will be paid by the special assessment fund
6365.65515.
For Introduction
(A9) Ordinance 21-0.11, Amendinq Citv Code Section 3-5-6-(Y) Class Y Liquor
Licenses, to Requlate Wine Tastinqs and Permit Sales of Warm Beer
Local Liquor Commissioner recommends City Council adoption of Ordinance 21-
7/27/2011 3:31 PM
City Council Minutes March 14, 2011 Page 6 of 10
0-11, Amending City Code Section 3-5-6-(Y) Class Y Liquor Licenses, to
Regulate Wine Tastings and Permit Sales of Warm Beer. The proposed
ordinance will permit licensees to charge for wine tastings and to sell warm beer
in no more than 10% of their stores. The proposed amendments conform to state
statute.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 24-011 Grantinq a Special Use for a Tvpe 2 Restaurant at 1608
Emerson Street in the West Evanston Overlav District (oWE)
Staff and the Zoning Board of Appeals recommend the adoption of Ordinance
24-0-11, granting a special use permit for the operation of a type 2 restaurant at
1608 Emerson Street. ZBA recommends establishing a requirement that the
proposed business closes at 10 PM daily consistent with other nearby
businesses. Request suspension of the rules for Introduction and Adoption on March
14, 2011. Roll call 8-0. Motion made and seconded to adopt. Roll call 8-0.
For Introduction
(132) Ordinance 23-0-11: Removal of Pawnbroker as an Allowable Use in the C1
Commercial District
Plan Commission and staff recommend approval of a zoning text amendment
that would remove Pawnbroker as an allowable use in the C1 Commercial
District, and thus as an allowed use in the City of Evanston. The ordinance has
been amended consistent with the direction of the Planning and Development
Committee on February 28, 2011. The amended ordinance now reflects the
Planning and Development Committee's decision to reduce the number of
pawnbroker licenses from 2 to 1.
For Action
(133) Resolution 13-R-11: Approving a Plat of Subdivision for 2408 Orrinqton
Avenue, Former Site of Kendall College
Resolution 13-R-11 was tabled by the City Council on February 28, 2011 to allow
more discussions between the property owner's attorney and the City. Based on
these discussions staff presents the enclosed resolution dated March 2, 2011
which differs from that which was on the floor at the February 28, 2011 Council
meeting. This alternate resolution represents staff's best attempt at further
negotiation of the outstanding issues regarding the proposed subdivision with the
developer's counsel. Developer's counsel indicates that the negotiated language
is acceptable in principle to his client, however, issues regarding the 51" oak tree
in the alley right of way are still present. It is the developer's responsibility to
articulate to the Council what areas of disagreement with the City remain.
For Action OFF Motion to take it off the table was rescinded. Item
remains tabled until next meeting
(124) Ordinance 11-0-11: Accepting the Dedication of Public Allevs as a Product
of Approval of a Plat of Subdivision for 2408 Orrinaton, the Former Site of
Kendall College
7/27/2011 3:31 PM
City Council Minutes March 14, 2011 Page 7 of 10
As indicated in the memorandum summarizing Resolution 13-R-11, proposed
resubdivision for 2408 Orrington, City staff has discussed the remaining issues
about the Plat of Resubdivision for 2408 Orrington with the owner's attorney. An
alternative Resolution has been prepared for consideration dated March 2, 2011.
If the alternative resolution is approved, then this ordinance needs to be
amended to mirror the revised language in the alternative resolution. Staff
recommends approval of Ordinance 11-0-11, including the enclosed Alternative
Proposed Alley Plan (Exhibit B to 11-0-11), conditional upon the developer
committing to construct the proposed alleys as indicated in the attached Public
Alley Construction Agreement (Exhibit D to 11-0-11), to be recorded with the Plat
of Subdivision and Dedication (Exhibit A to 11-0-11). This item was held in
Committee on January 24, 2011, and was introduced at the February 14, 2011
City Council meeting.
For Action OFF Motion to take it off the table was rescinded. Item
remains tabled until next meeting
HUMAN SERVICES
(H1) Approval of Township of Evanston February 2011 Bills
Township of Evanston Supervisor recommends City Council approval of the
Township of Evanston bills, payroll, and medical payments for the month of
February 2011 in the amount of $111,696.23.
For Action
(H2) Ordinance 5-0-11 Amendinq Title 7. "Public Ways" Chapter 8. "Trees and
Shrubs" to Add Section 8, "Tree Preservation
Forestry staff recommends approval of language modifications to the proposed
Tree Preservation Ordinance 5-0-11 as approved by the Human Services
Committee on March 7, 2011. The proposed ordinance has been revised since
the January 24, 2011 City Council meeting to reflect concerns from the Public
Works, Community and Economic Development, and Utilities Department
Directors.
For Introduction
OTHER COMMITTEES
(01) Approval for Assistance from the Facade Improvement Proqram for
Evanston Festival Theatre, Inc. (600 Main Street)
The Economic Development Committee and staff recommend conditional
approval for financial assistance for facade improvements for Evanston Festival
Theatre, Inc. located at 600 Main Street (PIN: 11-19-500-002-0000) on a 50/50
cost -sharing basis not to exceed $2,250. Approval for this fagade improvement
is contingent on the payment of the City of Evanston's water bill by Union Pacific
Railroad at the property. Funding provided by the Economic Development Fund's
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
7/27/2011 3:31 PM
City Council Minutes March 14, 2011 Page 8 of 10
(02) Approval for Assistance from the Facade Improvement Proqram for EGEA
Spa (1521 Sherman Avenue)
The Economic Development Committee and staff recommend approval for
financial assistance for facade improvements for EGEA Spa located at 1521
Sherman Avenue (PIN 11-18-318-016-0000) on a 50/50 cost -sharing basis not to
exceed $5,200. Funding provided by the Economic Development Fund's
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
(03) Approval for Assistance from the Facade Improvement Proaram for Varsitv
LLC (1706-1710 Sherman Avenue)
The Economic Development Committee and staff recommend approval for
financial assistance for facade improvements for Varsity LLC located at 1706-
1710 Sherman Avenue (PIN: 11-18-126-014-0000) on a 50/50 cost -sharing basis
not to exceed $9,500. The Washington -National Tax Increment Financing
District's (TIF) Contractual Services Account (5470.65515) is the recommended
funding source.
For Action
(04) Approval for Assistance from the Facade Improvement Program for
Renaissance Realtv and Construction (1715 Church Street and 1703-1711
Darrow Avenue)
The Economic Development Committee and staff recommend conditional budget
approval for financial assistance for facade improvements for Renaissance
Realty and Construction located at 1715 Church Street and 1703-1711 Darrow
Avenue (PIN: 10-13-221-019-0000) on a 50/50 cost -sharing basis not to exceed
$16,500, pending the submission to Staff three written estimates of final project
cost. The West Evanston Tax Increment Financing District's (TIF) Other Charges
Account (5870.62605) is the recommended funding source.
For Action
(05) Approval for Assistance from the Facade Improvement Proaram for
Stratosphere Networks (1732 Central Street)
The Economic Development Committee and staff recommend approval for
financial assistance for facade improvements for Stratosphere Networks located
at 1732 Central Street (PIN: 10-12-201-004-0000) on a 50/50 cost -sharing basis
not to exceed $8,000. Funding provided by the Economic Development Fund's
Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget
allocated $175,000 to this account; to date, no funds have been expended from
this account.
For Action
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7/27/2011 3:31 PM
City Council Minutes March 14, 2011 Page 9 of 10
(AP1) For Appointment to:
Lakefront Committee
Lakefront Committee
Lakefront Committee
Lakefront Committee
Lakefront Committee
Lakefront Committee
Lakefront Committee
Lakefront Committee
APPOINTMENTS
Ald. Coleen Burrus
Ald. Judy Fiske
Ald. Jane Grover
Ald. Melissa Wynne
Percy Berger
Marcel Eberle
Chris Ernst
David Reynolds
West Oakton Development Committee
Ald. Ann Rainey
West Oakton Development Committee
Ald. Mark Tendam
West Oakton Development Committee
Ald. Donald Wilson
West Oakton Development Committee
Ryan C. Garton
West Oakton Development Committee
Linda Gelb
West Oakton Development Committee
Dylan Gephart
West Oakton Development Committee
Gayle Lovinger
West Oakton Development Committee
Mark Metz
Mayor's Wind Farm Committee
Rachael Bisnett
Mayor's Wind Farm Committee
Thomas Carey
Mayor's Wind Farm Committee
Tom Cushing
Mayor's Wind Farm Committee
Jack Darin
Mayor's Wind Farm Committee
Deanna Dworak
Mayor's Wind Farm Committee
Joel Freeman
Mayor's Wind Farmi Committee
Kevin Glynn
Mayor's Wind Farm Committee
Libby Hill
Mayor's Wind Farm Committee
Victoria Hutchen
Mayor's Wind Farm Committee
Joe Jaskulski
Mayor's Wind Farm Committee
Nathan Kipnis
Mayor's Wind Farm Committee
Diego Klabjan
Mayor's Wind Farm Committee
Kristin Landry
Mayor's Wind Farm Committee
Richard Lanyon
Mayor's Wind Farm Committee
Tim Patton
Mayor's Wind Farm Committee
Nicolai Schousboe
Mayor's Wind Farm Committee
Tim Schwartz
Mayor's Wind Farm Committee
William E. Siegfriedt
Mayor's Wind Farm Committee
Jeff Smith
Mayor's Wind Farm Committee
William Wagner
Mayor's Wind Farm Committee
Fred Wittenberg
(AP2) For Reappointment to:
Library Board
Susan Newman
Plan Commission
Seth Freeman
Sign Review and Appeals Board
Marnie Kadish
7/27/2011 3:31 PM
City Council Minutes March 14, 2011 Page 10 of 10
Motion made and seconded to approve Consent Agenda. Passed in roll call 8-0.
Call of the Wards
Ward 4 — Alderman Wilson: Hosting Ward meeting March 16, 7:30 pm @ YMCA, 1000
Grove St. He also encouraged everyone to attend the Evanston Dance Ensemble's
presentation of Body of Work @ Northwestern.
Ward 5 — Alderman Holmes: She welcomed Alderman Braithwaite and also new
Evanston business Shrimp Max on Emerson St. She reminded everyone that the
regular 5th Ward meeting would be at Fleetwood on Thursday, March 17@ 7:00 pm.
She reported that all of the school board candidates from both District 65 and District
202 would be in attendance. She then asked that staff consider revising the Farmers
Market ordinance regarding restrictions on baked goods. She would like to have that on
the Agenda at the next Human Services Committee meeting of April 11.
Ward 6 — Alderman Tendam: He welcomed Alderman Braithwaite.
Ward 8 — Alderman Rainey: She welcomed Alderman Braithwaite.
Ward 9 — Alderman Burrus: She welcomed Alderman Braithwaite.
Ward 1 — Alderman Fiske: She welcomed Alderman Braithwaite. She then encouraged
Mayor Tisdahl to expand the Wind Farm Committee by accepting all of the Evanston
residents who submitted applications, and not limiting it to just those appointed tonight.
Ward 2 — Alderman Braithwaite: He thanked Council and staff for making him feel
welcome at his first meeting. He reminded everyone of the April 14th first Ward meeting
@ 7:00 pm at the Levy Center.
Ward 3 — Alderman Wynne: She welcomed Alderman Braithwaite.
Motion was made and seconded to adjourn. Motion passed 8-0.
Meeting adjourned at 9:30 pm.
Respectfully submitted by Elaine Autwell, Deputy City Clerk
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