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HomeMy WebLinkAboutMINUTES-2011-04-12-20111 1 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Tuesday, April 12, 2011 ORDER OF BUSINESS Roll Call: Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wilson Alderman Rainey Alderman Holmes Alderman Fiske Absent: Aldermen Wynne and Burrus Mayor Tisdahl called the Regular Council Meeting to order after the Roll Call of the Aldermen was completed at 9:15 p.m. The order of the Business was altered to allow the 90th celebration of the Kiwanis & Rotary Clubs to proceed first. After the two presentations and the sharing of the celebration cake, the Township Annual Meeting followed and was opened by the Township Clerk Rodney Greene at 8:15 pm. Mavor Proclamations and Public Announcements: Mayor Tisdahl proclaimed "National Library Week", April 10th-16th, and "National Volunteer Week", April 101h -161n Citv Manager Public Announcements and Presentations: City Manager Bobkiewicz called upon Ms. Shanee Jackson, Volunteer Coordinator to come and give an announcement concerning Volunteerism. Ms. Jackson stated on Wednesday evening at 6:00 pm on Northwestern University's campus in the Norris Center facility volunteers would be honored from the following organizations: Northwestern University, City of Evanston, Evanston Township High School and the Evanston Community Foundation. Mayor Tisdahl asked that her regrets be given for not attending, due to her being in Springfield on the day of the event. Mr. Doug Gaynor, Director of Parks/Recreation and Community Services, came forward to give an update on the "Youth Employment Program". Mr. Gaynor stated this past Saturday the 9th the Job Fair was conducted and 337 Job Fair attendees were interviewed for the 50 different available job titles. He also broke down the number of applicants from each of the nine wards. He also stated there were 53% female applicants compared to 47% male applicants. Communications: City Clerk had no communications to report. Page 2 of 8 Citizen Comment Mike Vasilko, 2728 Reese Ave., .could not understand the reasoning for the donation of $75,000.00 to the Technology Innovation Center when at a previous meeting it was stated the City did not have money pay their debts. He also wanted to know the measurable return to be received from the donation. Bill McClure, 12 Milburn Park just stated he wanted to inform everyone he was here to answer any question that may arise from item P1 on the agenda. Non -Agenda items Junad Rizki,.2267 Ridge Ave. spoke on various issues such as: the water department, the control center, the improvement of the confine space, and the safety of the employees of the City. These persons spoke on the Kendall issue Padma Rao, 2246 Sherman stated her concerns for the Kendall property. Her concerns were: 1) The Council breaching their fiduciary obligation on voting of the Kendall matter 2) The chastisement of exclusion of the public from meetings on one issue by a Councilman 3) The support given to the exclusion of the public from a different meeting by the same Councilman who previously chastised the City Manager publicly 4) Not keeping true to the platforms that the Councilman stated when running for office 5) The continual changes in non-support of issues supported previously. She finally stated the blood is on this Council's hands for the lack of obligation to the constituents, trees, and children of the City of Evanston. Clare Delgado, 823 Colfax spoke for herself and Tom Gemmell of 720 Colfax concerning the alley proposal on the Kendall property. They both believe the alley is the worst place to be considered because: The street is too narrow even for two cars parking on the street • There are too many children • Traffic will be horrendous • When was the decision to change the original proposal She stated that Mr. Gemmell had also proposed some alternative plans for the alley. Items not approved on the Consent Aqenda: (A6)Resolution 24-R-11: Intergovernmental Aqreement Reqardinq Animal Control Services with Wilmette . Staff recommends that the City Council adopt Resolution 24-R-11 regarding animal control services with the Village of Wilmette. As part of that Agreement the City of Evanston will acquire from the Village of Wilmette an animal control truck. The cost of the truck is $9,700. The truck is a 2007 Ford F-250, and has been inspected by City of Evanston Fleet Services. This truck will replace the current City of Evanston animal control van, a 2001 Chevrolet Astro. For Action Page 3 of 8 I CONSENT AGENDA (M1) Approval of Minutes of the Special City Council Meeting of March 22, 2011 (M2) Approval of Minutes of the Regular City Council Meeting of March 28, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) City of Evanston Payroll through 3/27/11 $2,620,954.75 (A2) City of Evanston Bills FY2010/11 through 4/13/11 $ 597,002.60 City of Evanston Bills FY2011 through 4/13/11 $3,135,108.96 City of Evanston Credit Cards through 02/28/2011 $77,848.13 (A3.1Approval of Contract Award for Green Bav Road Landscape Maintenance (Bid 10-17) Staff recommends City Council approval to extend the 2011 Green Bay Road landscape maintenance contract to the low bidder KGI Landscaping Co. (PO Box 265, Skokie, IL) in the amount of $59,113.00, as they performed well during the 2009 and 2010 seasons. This is the second 1-year contract extension. Funding for this project is included in the Parks/Forestry proposed FY 2011 General Fund budget, line item 3510.62195, which has a total allocation of $120,000.00. For Action (A3.2)Approval of Spring Tree Purchase from Suburban Tree Consortium Staff recommends City Council approval of the purchase of 302 trees and planting services from Suburban Tree Consortium (STC) in the amount of $89,345.00. Funding for these purchases is provided from two sources. The first is an EAB Grant for Urban Forest Restoration in the amount of $30,000. This grant was awarded on February 16, 2011, but grant funds were not budgeted in the current fiscal year. The second source is a general fund line item in the Parks/Forestry Division budget — 3525.65005. Staff requests the total spe:�ding authority of this account be increased by $30,000 to $110,000, reflecting the receipt of the EAB Grant in 2011. For Action (A3.3)This Item Has Been Withdrawn from the Agenda. (A3.4)Approval of Contract Award for Material Testing Services to Great Lakes Soil and Environmental Consultants, Inc (RFP 11-55) Staff recommends City Council approval of an contract award to Great Lakes Soil and Environmental Consultants, Inc, (600 Territorial Drive, Bolingbrook, IL) to provide material testing services for various City projects. This is an estimated $78,000 on -call basis contract for a three-year period. Funding for the material testing is provided by various projects for which these services are used such as street resurfacing, alley Page 4 of 8 paving, signal projects, curb & sidewalk projects, CCDD material disposal and testing, and City building projects. For Action (A3.5)Approval of Contract Award to A. Lamp Concrete Contractors for 2011 Water Main Replacement and CIP Street Resurfacing Proiect (RFP 11-631 Staff recommends City Council approval of a contract for the 2011 Water Main Replacement & CIP Street Resurfacing Project to A. Lamp Concrete Contractors (800 W. Irving Park Road, Schaumburg, IL) in the amount of $3,123,365.20. Funding for this work will be provided as follows: the Water Fund $2,342,669.07 (733086.65515), Sewer Fund $88,170 (7420.65515), and CIP Street Resurfacing Fund $692,526.13 (415857.65515). For Action (A3.6)Approval of Contract Award to Insituform Technoloqies for 2011 CIPP Sewer Rehabilitation Contract A (Bid 11-67) Staff recommends City Council approval of a contract in response to Bid #11-67 for the 2011 CIPP Sewer Rehabilitation Contract A to Insituform Technologies, USA, Inc. (17988 Edison Avenue, Chesterfield, MO) in the amount of $272,045.10. Funding for this work will be from the Sewer Fund, capital improvement account. Account 7420.62461 has an allocation of $250,000 specifically allocated for this type of sewer rehabilitation work. The remaining $22,045.10 will be funded from Account 7420.65515 which has an allocation of $375,000 for sewer improvements on streets being resurfaced. For Action (A3.7Approval of Contract Award to CTR Svstems. Inc. for 2011 CIPP Spot Lininq Contract A (Bid 12-071 Staff recommends City Council approval of a contract for the 2011 CIPP Spot Lining Contract A (Bid No. 12-07) to CTR Systems, Inc. (4350 DiPaolo Center #A, Glenview, IL) in the amount of $88,300. Funding for this work will be from the Sewer Fund, Account 7400.62461. This sewer operations account has a budget of $215,000 specifically allocated for sewer maintenance and repair. For Action (A3.8)Approval of an Aqreement for the Purchase of Natural Gas for 16 City Owned Buildinqs and Approval of an Aqencv Aqreement with Northwestern University for the Management of the Natural Gas Purchase Staff recommends approval of an agreement for the purchase of natural gas for 16 City owned buildings with Twin Eagle Resource Management, LLC (5120 Woodway, Suite 10010, Houston, TX). The term of the agreement commences on May 1, 2011 and continues through October 31, 2011 with proposed amendments that would extend the term of the contract through August 31, 2013. Staff also recommends approval of an Agency Agreement with Northwestern University for the administration of the City's natural gas purchases. For Action Page 5 of 8 (A3.9Approval of Contract Award for Risk Manaqement Consultinq Services to Risk Manaqement Professionals (RFP 11-611 Staff recommends City Council approval of an agreement to provide risk management consulting services associated with the 5 year update of the Evanston Water Utility Risk Management Plan to Risk Management Professionals (300 Goddard Suite 200, Irvine, CA) in the not -to -exceed amount of $20,930. Funding will be provided from the Water Fund, Account 7100.62180. The Evanston Water Utility is required by the United States Environmental Protection Agency (USEPA) to have a risk management plan (RMP) in place. The RMP must be updated at minimum every 5 years. The current RMP expires in February, 2012. For Action (A3.10Authorization for Mavor to Execute Illinois Department of Commerce and Economic Opportunity (DCEO) Grant for the Supervisory Control and Data Acquisition (SCADA) Svstem Uparades Proiect (RFP 11-42) Staff recommends City Council approval authorizing the Mayor to execute a grant agreement with the Illinois Department of Commerce and Economic Opportunity (DCEO) to provide $350,000 of funding toward the Evanston Water Utility SCADA System Upgrade. The project construction cost is estimated at $1,900,000. The remainder of the project will be funded from the Water Fund (Account 733078). In addition to the grant monies, this project is currently budgeted at $1,300,000 in FY 2011 and $500,000 in FY 2012. For Action (A4)Approval of Citv of Evanston Corporate Sponsorships, Advertisinq and Strateaic Supplier Policy Staff recommends that the City Council approve guidelines regarding sponsorship, advertising and strategic supplier relationships for the City of Evanston, with City Council recommended language changes. This draft policy was submitted for City Council action on February 28, 2011, and is being resubmitted April 12, 2011 with additional language regarding advertising limitations. For Action (A5)Approval of Request for Proposal (RFP) to Implement Advertising Pilot Proiect Staff recommends that the City Council approve the distribution of a Request for Proposal (RFP) to implement an advertising pilot project on select City assets within downtown Evanston and along the City's lakefront. In order to secure additional external revenue from non-traditional sources, staff recommends that the City Council approve the creation and distribution of an RFP for an advertising pilot project. This item was tabled at the February 28, 2011 City Council meeting. For Action Page 6 of 8 (A7)Resolution 25-R-11: Extending Participation in the Intergovernmental Personnel Benefit Cooperative (IPBC) for Group Health & Employee Benefit Plans for a Period of Three Additional Years Staff recommends approval to continue the City's membership within the Intergovernmental Personnel Benefit Cooperative (IPBC)_for a new three-year cycle beginning July 1, 2011 and ending June 30, 2014. Funding will be provided from the Insurance Fund (#605). For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Approval of Plat of Subdivision for 12 Milburn Park Staff recommends approval of a subdivision of two lots of record, one zoning lot held in common ownership, to comply with the zoning ordinance. Staff recommends that the enclosed memorandum from the City Engineer Paul Schneider concerning current and future driveway access be recorded with the plat as a condition of approval. For Action (P2) Resolution 23-R-11 Reservinq $7, 396,415 if the Citv's 2010 Bond Volume Cap Allocation for the Year 2011 for Sinqle-Familv Housinq and the Industrial/Commercial Revenue Bond Program Staff recommends adoption of Resolution 23-R-11, which reserves the City's right to issue $7,396,415 in tax exempt bonds under the bond volume cap allocation. Bond volume cap can be used by the City for the issuance of industrial revenue bonds for economic development purposes or it can be used to issue bonds to assist eligible housing activities. The City does not incur any financial obligation by issuing these bonds. For Action HUMAN SERVICES (H1) Township Pavroll and Bills for March 2011 Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of March 2011 in the amount of $188,561.94. Funding provided by the Township budget. For Action OTHER COMMITTEES (01) Approval of Fundinq Request in the Amount of $75,000 for the Technoloqv Innovation Center (TIC) The Economic Development Committee (EDC) and staff recommend approval of Page 7 of 8 175,000 in funding for a 9 month period, commencing April 1, 2011 through December 31, 2011, to the Technology Innovation Center (TIC) and that the City Manager enter into an agreement with the TIC for funding based on the conditions included in the March 17, 2011 staff recommendation memorandum to Economic Development Committee. Funding will be provided by the -Economic Development Fund (Acct 5300.62659). For Action APPOINTMENTS (AP1) For Appointment to: Environment Board Jill Franklin Housing Commission Kevin Kane Human Relations Commission Clark Chipman Plan Commission Barbara Putta Lakefront Committee Mark Sloane (AP2) For Reappointment to: Economic Development Committee Daniel K. Mennemeyer Alderman Rainey motioned for approval of the Consent Agenda which received a second. A Roll Call vote was taken with a 7-0 vote to approve. The motion passed 7-0. Items for discussion (A5)Approval of Request for Proposal (RFP) to Implement Advertisinq Pilot Proiect Staff recommends that the City Council approve the distribution of a Request for Proposal (RFP) to implement an advertising pilot project on select City assets within downtown Evanston and along the City's lakefront. In order to secure additional external revenue from non-traditional sources, staff recommends that the City Council approve the creation and distribution of an RFP for an advertising pilot project. This item was tabled at the February 28, 2011 City Council meeting. For Action Alderman Holmes moved for approval of the proposal and a second was received. This item was removed from the table from the previous Council session. A voice vote was taken with a 6-1 result (with Alderman Fiske voting against). The motion passed. (A6)Resolution 24-R-11: Intergovernmental Agreement Regarding Animal Control Services with Wilmette Staff recommends that the City Council adopt Resolution 24-R-11 regarding animal control services with the Village of Wilmette. As part of that Agreement the City of Page 8 of 8 Evanston will acquire from the Village of Wilmette an animal control truck. The cost of the truck is $9,700. The truck is a 2007 Ford F-250, and has been inspected by City of Evanston Fleet Services. This truck will replace the current City of Evanston animal control van, a 2001 Chevrolet Astro. For Action Alderman Holmes stated this would be referred back to committee for further discussions. Call of the Wards: Ward 6 Alderman Tendam had no report. Ward 7 Alderman Grover invited everyone to the Distractive Driving Summit at ETHS starting at 2:30 pm-5:30 pm Ward 8 Alderman Rainey had no report. Ward 9 Alderman Burrus was absent Ward 1 Alderman Fiske announced the meeting of the NU committee on Thursday, April 14th in the Aldermanic Library and the discussion of Northwestern and its plan for the Roycemore School location on Orrington Ave. She also thanked all who assisted in the final results of the Kendall property issues, and unfortunately some are no pleased but that happens. Ward 2 Alderman Braithwaite announced his first full ward meeting to allow him to meet with the members in the second ward. Ward 3 Alderman Wynne was absent Ward 4 Alderman Wilson had no report. Ward 5 Alderman Holmes just reminded everyone of the 5th ward meeting next Thursday. Alderman Wilson motioned to convene into an Executive Session to discuss Litigation and Minutes the motion was seconded and a Roll Call was taken with a 7-0 yes, and the Open Meeting was closed at 9:30 p.m. Rodney Greene, City Clerk COPIES OF THESE MINUTES WILL BE AVAILABLE ONLINE AFTER COUNCIL APPROVES THEM AT THEIR NEXT COUNCIL MEETING ON MONDAY, APRIL 25, 2011, EITHER IN THE CLERK'S OFFICE OR ON THE CITY'S WEBSITE.