HomeMy WebLinkAboutMINUTES-2011-05-23-2011City of
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 23, 2011
Roll Call: Alderman Burrus
Alderman Holmes
Alderman Fiske
Alderman Tendam
Alderman Braithwaite
Alderman Grover
Alderman Wynne
Alderman Rainey
Alderman Wilson
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order after a Roll Call
was completed at 8:24 p.m.
Mayor Proclamations and Public Announcements
Mayor Tisdahl announced the winner of the Evanston Idol contest was Ms. Evonda
Thomas. She secondly announced that City Clerk Greene had won the International
Institute of Municipal Clerks 2011 Program Excellence In Governance Award, and then
asked Clerk Greene to display the award and tell how he did that.
City Clerk Greene explained how the IIMC (International Institute of Municipal Clerks),
seek submissions each year projects that someone has done in the community that
made a difference. The project that we submitted was the one that we placed online the
RETT (Real Estate Transfer Tax) form and Water Affidavit. This process saved postage
for both the City of Evanston and the Lawyers. From the submissions mine was the
winner for the year 2011. 1 also want to thank Ms. Erika Storlie our web developer who
made this possible as well as Ms. Elaine Autwell my Deputy Clerk who helped proof-read
the final document.
City Manager Public Announcements and Presentations
Memorial Day Trash Collection Schedule was announced by Ms. Robinson, Director of
Public Works as follows:
• For Monday, May 30th all trash will be collected one day later
• The condo recycling that occurs on Friday will be on Saturday
City Manager also stated the Public Libraries will be closed both Sunday and Monday
and tomorrow at 7 p.m. there will be an informational meeting in the Parasol room. The
discussion will be on a proposed tax on bags in Evanston and a broad discussion of
bans, plastic and paper bags. There will also be a round table discussion and the results
will be reported to the Council at a future meeting as stated by the City Manager.
Communications: City Clerk
City Clerk stated he had no communications.
Citizen Comment
The followinq two persons spoke on H1
Michael Miro, 1410 Chicago Ave. #307 he is the Program Director/Farmers' Market
Manager for the Ridgeville Park District. He asked the Council to consider waving or
lowering the $225.00 Health Inspection fee for the vendors of the market. The fees would
cause the loss of most of the vendors at the market.
Frank Jefferis, 613 Sherridan Rd. is the Vice Chair of the Friends of the Evanston
Farmers' Market stated he was just here to observe the process. He also thanked Mr.
Zollie Webb and Mr. Doug Gaynor for their support in working with the Farmers' Market.
He also wanted the Health Department to engage in meaningful conversation with the
businesses and citizens that these fees would be impacting.
Betty Ester, 2031 Church stated she was speaking for Madelyn DuCree, who was
requesting the Council not to suspend the rules on (132) so that she could come to speak
of her concerns at the next Council meeting.
Virginia Mann, 3004 Normandy, thanked the Council for the support of the Elm Tree
Inoculation, she then stated how she and her neighbors were disrespected at the Plan
Commission Meeting. She encouraged all to view the video of the meeting to see just
how badly the officials acted.
The following two persons spoke on the Kendall issues
Padma Rao, 2246 Sherman Av. stated her concerns for the killing of trees on the
Property and how the Council has not answered any of the questions that were posed to
them. She also stated some of the City Code and the Statutes of State Law concerning
preservation of trees.
BK Rao, 2246 Sherman Ave. wanted to know where the records that demonstrated
compliance of the developer to the City Code and State statutes. She also demanded
that each Council member state where they stand on this issue of the Kendall project,
and to produce the documents that led them to their decision.
Eve Doi,1840 Oak Ave., suite LM110, is the Executive Director of the Evanston Chamber
stated she just wanted to introduce herself and offer the assistance of the Chamber's
staff to the Council as they form closer relationships together.
Junad Rizki, 2021 Ridge Ave stated his concerns for the salt dome and needless
spending, doing work for Skokie with no financial benefits. He was also concerned about
the transfer of funds from one fund to another and asked how many positions will be
impacted by this action.
Items not approved on Consent Agenda:
(1-111)Ordinance 34-0-11: Farmers' Market Ordinance Amendments
Staff recommends approval of Ordinance 34-0-11 Amending Chapter 25, "Farmers'
Market," of Title 3, "Business Regulations," of the Evanston City Code, Related to the
Regulation of Farmers' Markets. The Human Services Committee reviewed and
approved the changes to the ordinance on Monday, May 2, 2011. This ordinance was
introduced at the May 9, 2011 City Council meeting at which time information was
requested from the Health Department regarding food sanitation guidelines.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of May 9, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) City of Evanston Payroll through 5/8/11 $2,488,528.91
(A2) City of Evanston Bills FY2011 through 5/24/11 $2,979,024.98
(A3.1)Approval of Contract Award for the Management and Operation of Three (3)
Downtown Parkinq Facilities to Central Parkinq Svstem (RFP 11-66)
Staff recommends contract award to Central Parking System (CPS) (1 N. LaSalle, Suite
1650, Chicago, IL) to manage and operate the Sherman Plaza, Maple Avenue and
Church Street parking facilities. The contract term is for an initial 2-year and 8 month
period beginning May 1, 2011 and terminating December 31, 2013 with two optional 1-
year renewals, for a not -to -exceed cost of $1,007,099 for the first eight (8) months of the
contract, $1,511,299 for year two (2) and $1,545,977 for year three (3). Funding is
provided by the Parking Fund.
For Action
(A3.2)Approval of Contract for Meter Transmission Units Purchase to Water
Resources Inc. (Bid 12-24)
Staff recommends City Council approval of a two-year contract in response to Bid 12-24
for Meter Transmission Units Purchase to Water Resources Inc. (390 Sadler Avenue,
Elgin, IL) in the amount of $58,000. Funding for the contract will be from the Water
Fund. In FY 2011, funding is in the amount of $25,100. In FY 2012, funding will be
provided in the amount of $32,900.
For Action
(A3.3)Approval of a One -month Extension to the Citv's Current Electricitv Supply,
Aqreement with MidAmerican Enerav Comoanv and Approval of an Electricity
Supply Aqreement for 23 City Owned Facilities based on Bids to Be Received on
Mav 23. 2011 (RFP 12-23)
Staff recommends approval of a one -month extension to the City's current Electricity
Supply Agreement with MidAmerican Energy Company (4299 NW Urbandale Drive,
Urbandale, IA) and approval of an Electricity Supply Agreement with the low, responsive
and responsible proposer to RFP 12-23 to supply electrical energy to twenty-three (23)
City owned facilities beginning July 1, 2011. The low responsive and responsible
proposer will be determined upon receipt of pricing on the morning on May 23, 2011
which will then be presented to Administration and Public Works Committee that night.
For Action
(A3.4)Approval of Professional Services Contract to Behles + Behles for Service
Center Locker Room Renovation Proiect (RFP 12-141
Recommend award of design services for the Service Center Locker Room Renovation
Project to Behles + Behles (818 Church Street, Evanston, IL) at a total cost of $40,200.
Funding is provided by FY 2011 CIP Account #415227 with a total allocation of $37,500
and anticipated FY2012 CIP funding of $2,700.
For Action
(A3.5)Approval of a Sole Source Purchase for the BAS Upgrade Proiect at the
Evanston Service Center
Staff recommends approval of a sole source purchase of Andover brand Building
Automation System (BAS) controls from Schneider Electric (17475 Palmer Blvd,
Homewood, IL) for the BAS Upgrade Project at the Evanston Service Center in the
amount of $97,000. Funding is provided by CIP Account #415228 with a total allocation
of $100,000.
For Action
(A3.6)Approval of Contract Award Recommendation to NES. Inc. for the
Abatement and Disposal of Asbestos Containing Material at the Lorraine H.
Morton Civic Center (Bid 12-18)
Staff recommends approval of the abatement and disposal of asbestos containing
material at the Lorraine H. Morton Civic Center to NES, Inc. (19015 Jodi Road., Unit B,
Mokena, IL), in the amount of $44,000. Funding is provided by CIP Account #
415175.65510 with a total allocation of $450,000.
For Action
(A3.7)Approval of Contract with Nels Johnson Tree Experts, Inc. for the 2011
Dutch Elm Disease Control Proqram (Bid 12-281
Staff recommends approval of a contract in the amount of $697,305 with Nels Johnson
Tree Experts, Inc. (NJTE) (912 Pitner Avenue, Evanston, IL) for the 2011 Dutch Elm
Disease Control Program. Funding for this contract will come from the General Fund
(3535.62496) in the amount of $216,400 and Reserve funds from previous years
(100.41332) in the amount of $513,216.
For Action
(A3.8)Approval of Contract with Morton Salt for Purchase of Rock Salt (Bid 12-221
Staff recommends City Council approval of a contract for the purchase of up to 7000
tons of rock salt to Morton Salt (123 N. Wacker Drive, Chicago, IL) for a winter season
total of $419, 490. Funding for this purchase will be from the Snow and Ice Control
Fund, 2680.65015. Funding is to be split between FY 2011 ($200,000) and FY2012
($219,490).
For Action
(A3.9)Approval of Annual Harlev Davidson Lease Agreement for the Evanston
Police Department
The staff of the Fleet Services Division of the Public Works Department and Police
Department recommend City Council approval for the City Manager to sign a one (1)
year lease agreement with Chicago Harley Davidson Inc. (2929 Patriot Boulevard in
Glenview, IL) in the amount of $23,940 for the period of June 1, 2011 to June 1, 2012
for seven (7) leased Harley Davidson motorcycles. Funding is provided by Fleet Capital
Outlay, Vehicle Lease Charges (7720.62402) with a budgeted amount of $25,000 for
this lease expense.
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For Action
(A3.10Approval of Contract with Carl Walker, Inc. for Desiqn Enqineerinq Services
for Emerqencv Repair of Service Center Parking Deck
Staff recommends approval of the contract for Parking Deck Restoration Design
Engineering Services to Carl Walker, Inc. (1920 South Highland Avenue, Suite 210,
Lombard, IL) to facilitate the emergency repair of the Evanston Municipal Service
Center, Building D, parking deck. Funding for this work will come from the CIP Fund
"Service Center Parking Deck Repairs" (415224) in the amount of $44,300. The
budgeted amount is $50,000.
For Action
(A3.1 1 Approval of Sinale Source Purchase of Library Automation Services from
Cooperative Computer Services
Staff recommends approval of the single source purchase of library automation services
from Cooperative Computer Services (CCS) (3355J N. Arlington Heights Rd., Arlington
Heights, IL) in the amount of $82,613.74. This is a 1.7% decrease over last year on an
annualized basis. Funding in the amount of $78,053 will be from the Library's Technical
Services Computer Licenses and Support account (2835.62340) and $4,560.74 from
the Adult Services Computer Licenses and Support account (2806.62340). The City
Council approved an intergovernmental agreement with Cooperative Computer
Services for the provision of library automation services in 2005.
For Action
(A4)Resolution 32-R-11: Authorizina the Citv Manager to Execute a Five (5) Year
Lease Allowinq Continued Use of Parkinq Lot 38 Located 1016 Grove Street
Staff recommends City Council approval of Resolution 32-R-10 authorizing the City
Manager to enter a five (5) year lease allowing continued use of City Parking Lot 38
located at 1016 Grove Street. Lease will be with the Young Men's Christian Association
(YMCA) located 1000 Grove Street, Evanston, IL 60201. Funding for the lease will be
provided by the Parking Fund, Account 7015.62375.
For Action
(A5)Resolution 28-R-11: Authorizing Lease of First Floor Civic Center Office
Space to the Leaque of Women Voters of Evanston
Staff recommends approval of Resolution 28-R-11 which authorizes a new one-year
lease for first floor office space with the League of Women Voters of Evanston from
June 1, 2011 to May 31, 2012 with a rent increase of 3% from $208.00 per month to
$214.00 per month.
For Action
(A6)Resolution 33-R-11: Authorizina the Open Space Lands Acquisition and
Development (OSLAD) Grant Application for the Centennial Park Lagoon
Staff recommends approval of Resolution 33-R-11 which authorizes the City Manager to
sign the Resolution of Authorization for the Open Space Lands Acquisition and
Development (OSLAD) grant application through the Illinois Department of Natural
Resources for the Centennial Park Lagoon Renovation Project. The program operates
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on a reimbursement basis providing up to 50% assistance for approved project costs. A
private donor has offered a $500,000 donation in support of this project. The OSLAD
grant application will request a maximum grant award of $400,000. A commitment of
$100,000 in Capital Improvement Program (CIP) funding through the pending FY 2012
budget will also be required
For Action
(A7)Ordinance 28-0-11 Authorizinq the Citv to Borrow Funds from the Illinois
Environmental Protection Aqencv Water Pollution Control Loan Proqram
Staff recommends approval of Ordinance 28-0-11 authorizing the City to borrow funds
from the Illinois Environmental Protection Agency Water Pollution Control Loan
Program. Loan funds will be used for the construction of the Large Diameter Sewer
Rehabilitation Phase I project. This ordinance authorizes the City to borrow up to
$4,000,000. The debt service will be paid from the Sewer Fund. Staff has attached a
revised long-term funding analysis that includes this loan and the debt service for
repayment.
For Introduction
(A8)Ordinance 47-0-11: Provisionally Adopting, Enacting and Re-enacting Titles
1, 2, and 11 of the Evanston City Code
Staff submits for review and consideration adoption of Ordinance 47-0-11 provisionally
amending the following Titles to the Evanston City Code: 1) Title 1, General
Administration; 2) Title 2, Boards and Commissions; and 3) Title 11, Administrative
Adjudication.
For Introduction
(A9)Ordinance 32-0-11: Authorizinq an Amendment to the Real Estate Sales
Contract for Sale of Citv Owned Propertv in the 700 Block of Chicago Avenue to
Evanston Devco, LLC (AMLI Residential)
Staff recommends approval of Ordinance 32-0-11, which includes the reduced sale
price of $770,085 for the City property on the 700 block of Chicago Avenue due to
current market conditions and the substantial change in property valuation. AMLI
anticipates proceeding with construction in 2011 subject to final private financing
approval. AMLI has been pursuing plan reviews by multiple City departments in the past
90 days. This Ordinance was introduced at the May 9, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 39-011. Granting a Special Use for a Resale Establishment at 1610
Maple Street in the D3 Downtown Core Development District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 39-
0-11, granting a special use permit for the operation of a Resale Establishment with
certain conditions at 1610 Maple Avenue. The proposed business meets all special use
standards as identified in the attached ZBA findings letter and complies with the
General Plan that designates this area as the Central Business District, as identified in
the staff report to the Zoning Board of Appeals.
N.
For Introduction
(P2)Ordinance 46-0-01. Granting a Special Use Permit For The Planned
Development Proposed at 1915-1919 Grev Avenue
Plan Commission and City staff recommend the adoption of Ordinance 46-0-01,
granting a special use permit for the planned development proposed at 1915-1919 Grey
Avenue. This proposed development will stimulate neighborhood revitalization and
provide 6 units of affordable housing, four units of new construction and two
rehabilitated units as part of Neighborhood Stabilization Program 2 (NSP2). The
applicant requests to exceed development allowances to build a 4 unit multi -family
structure on the property and to allow the new residential building to stand 9' 4 '/2" from
the existing residential structure. This development allowance requires a 2/3 approving
vote from the City Council.
For Introduction
(P3)Ordinance 53-0-11: Amendina Various Portions of the Green Buildinq
Ordinance
Staff recommends passage of Ordinance 53-0-11, amending various portions of the
Green Building Ordinance, Title 5, Chapter 24 of the City of Evanston Code of 1979.
This amendment provides for an appendix to address Evanston Sustainable Building
Measures for New Construction which is part of an option for compliance with the City's
goal of green building design for buildings ten thousand square feet (10,000 sq. ft.) to
twenty thousand square feet (20,000 sq. ft.)
For Introduction
OTHER COMMITTEES
(01)Resolution 34-R-11. Amendina Citv Council Rule 16.5
Rules Committee recommends adoption of Agenda Item (01) Resolution 34-R-11 and
Agenda Item (02) Ordinance 36-0-11. Title, 1, Chapter 5, Section 3(A) of the Evanston
City Code and City Council Rule 16.5 currently state that the City Council meetings shall
be held semi monthly or twice a month, respectively. On May 2, 2011, the Rules
Committee met and considered an amendment to the Evanston City Code and City
Council Rule noted above. The Rules Committee recommends that the City Council
meetings be held three times a month.
For Action
(02)Ordinance 36-0-11. Amendina Evanston Citv Code, 1-5-3(Al
Rules Committee recommends adoption of Agenda Item (01) Resolution 34-R-11 and
Agenda Item (02) Ordinance 36-0-11. Title, 1, Chapter 5, Section 3(A) of the Evanston
City Code and City Council Rule 16-.5 currently state that the City Council meetings shall
be held semi monthly or twice a month, respectively. On May 2, 2011, the Rules
Committee met and considered an amendment to the Evanston City Code and City
Council Rule noted above. The Rules Committee recommends that the City Council
meetings be held three times a month.
For Introduction
VA
(03)Consolidated Annual Performance and Evaluation Report 2009/10
The Housing and Community Development Act Committee and staff recommend
approval of the City's Consolidated Annual Performance and Evaluation Report
(CAPER) regarding the City's Community Development Block Grant (CDBG), HOME
Investment Partnerships (HOME) and Emergency Shelter Grant (ESG) programs for
2010/11. The CAPER must be submitted to the Chicago Field office of the U.S.
Department of Housing and Urban Development by May 31, 2010.
For Action
APPONTMENTS
Firefighters Pension Board Joe Romano
M/W/EBE Development Committee Schona Buranda
West Oakton Development Committee Allan Spear
Alderman Rainey motioned for approval of the Consent Agenda and received a second.
A Roll Call vote was taken which resulted in a 9-0 affirmative. The Consent Agenda was
Approved.
Items for discussion
(P1)Ordinance 39-011, Granting a Special Use for a Resale Establishment at 1610
Maple Street in the D3 Downtown Core Development District
Staff and the Zoning Board of Appeals (ZBA) recommend the adoption of Ordinance 39-
0-11, granting a special use permit for the operation of a Resale Establishment with
certain conditions at 1610 Maple Avenue. The proposed business meets all special use
standards as identified in the attached ZBA findings letter and complies with the
General Plan that designates this area as the Central Business District, as identified in
the staff report to the Zoning Board of Appeals.
For Introduction
Alderman Wilson motioned to suspend the rules and it was seconded. A Roll Call vote
netted a 9-0 result to approve. He then motioned to adopt the Ordinance with the
amendments that were introduced and it was seconded as well. A Roll Call vote was
taken with a 9-0 result to approve the adoption.
(H1)Ordinance 34-0-11: Farmers' Market Ordinance Amendments
Staff recommends approval of Ordinance 34-0-11 Amending Chapter 25, "Farmers'
Market," of Title 3, "Business Regulations," of the Evanston City Code, Related to the
Regulation of Farmers' Markets. The Human Services Committee reviewed and
approved the changes to the ordinance on Monday, May 2, 2011. This ordinance was
introduced at the May 9, 2011 City Council meeting at which time information was
requested from the Health Department regarding food sanitation guidelines.
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For Action
Alderman Tendam motioned for approval with amendments and it was seconded.
Concerns:
• Time spent during the inspections and interviews of the vendors
• The fees assessed for each vendor and the events they are involved with
• Need a clear understanding of which vendors are affected
Alderman Grover called for a vote on the Ordinance with amendments. A Roll Call was
performed with an 8-1 for approval (Alderman Burrus voted nay).
City Manager then asked Ms. Evonda Thomas to come to the mike to discuss the fees for
Farmers' Market fees and what vendors are required to have an inspection. Mr. Caneva,
Manager of Environmental Health stated the inspections fall under two categories: (1)
Fresh, uncut fruit or produce (the vendor is exempt) if nothing different is done; (2) If they
cut their fruit or slice, this is different from their norm they fall under the assessed fees.
The Aldermen gave their concerns and agreed to allow the Ordinance to stand as is
without any fee assessments, and would let staff come back on June 6th with a new
structure of fees for the various vendors in the Farmers' Markets.
Call of the Wards
Ward 9, Alderman Burrus, thanked Ridgeville for bringing the issue to the Council's
attention. She also announced the job opening in Ridgeville Park District for a
Commissioner and you can apply on their website. She thanked the Police, NORTAF
and the citizens who helped in the shooting death of the cab driver in the 9th ward.
Ward 1, Alderman Fiske invited all to her June 7th meeting at the Evanston Public
Library in the large community meeting room 7 — 9 p.m.
Ward 2, Alderman Braithwaite thanked all of those who came out in support of the
event held over the weekend. There were over 300 persons on Friday and another 200
on Saturday. He is planning a "Meet and Greet" 6:30-8:30 at Pinno's for a second ward
meeting.
Ward 3, Alderman Wynne announced her visit to newly opened "Few Spirits" with
Aldermen Braithwaite and Rainey and the learning experience. She urged all to support
the business.
Ward 4, Alderman Wilson thanked Ms. Nester for all of her hard work and finding
money and doing clean-up for Grey Park.
Ward 5, Alderman Holmes announced the "Mayor's Summit for a Safe Summer" on
June 4th at the Levy Center at 10:00 a.m.
Ward 6, Alderman Tendam suggested to staff to look at ways to expand the Farmers'
Market to include other vendors as well as the returnees.
Ward 7, Alderman Grover announced the ETHS chapter of the NAACP is hosting a
"Stop the Violence, Stop the Funerals, Start the Love, Start the Peace" campaign
committee meeting at 6 p.m. in room A241 tomorrow. On June 7th the Central Street
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Neighbors are meeting with the developer of the site at 1700 Central Street, which will
be a rental building and not a condo.
Ward 8, Alderman Rainey invited the new Chamber Director to a committee meeting on
Wednesday night at 633 Howard Street. She also announced the meeting tomorrow
with 5 volunteer local architects who will be committing time and effort for the
redevelopment of the property at 727 Howard. She also offered her deepest sympathies
to the family of the slain cab driver.
Rodney Greene, City Clerk
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