HomeMy WebLinkAboutMINUTES-2011-06-27-2011City of
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, June 27, 2011
Roll Call: Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
Alderman Tendam
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl opened the Regular Meeting of the City Council after Roll Call at 8:07 p.m.
Mayor Proclamations and Public Announcements
The Mayor Proclaimed July 2011 as "Parks and Recreation Month".
Mayor Tisdahl asked Laura Biggs, Acting Utilities Manager, to come forward to give a
COMED update on the storm last week. Ms. Biggs stated because of the storm the
following things occurred:
1. Sever weather damage
2. Tornado touch downed in Downer's Grove and Mount Prospect
3. Wind gusts were 75-85 miles per hour
4. Power outage 450,000 customers
5. 4,167 Evanston accounts that were affected (12.5%)
6. Poor communication from COMED officials
7. By Sunday all power was restored, but COMED was hard to contact during this
event
Mayor asked if COMED should come to the Council to discuss issues and the Council
agreed to ask COMED to be present at the Council Session. Alderman Wilson stated
there were claim forms that were available online to send to COMED concerning issues
with the storm. Alderman Grover thanked Laura for all of her hard work in keeping
everyone informed.
City Manager Public Announcements and Presentations
Acting City Manager Marty Lyons gave an update on the July 4th Parade Route and the
placement of chairs and blankets no earlier than 6:00 am Friday morning. The Fireworks
display will occur at 9:15 pm at the Lakefront. Trash pick-ups will occur on the Holiday
schedule (Monday on Tuesday and so on).
June 27, 2011
Communications: City Clerk had no communications.
Citizen Comment
1
Junad Rizki, 2261 Ridge Ave presented a "Golden Ponzi Award" for the City being
number one in Cook County for debt. This new creation was presented the award to the
City Clerk.
Kevin O'Connor, 1227 Y2 Isabella spoke of public sentiment and how in molding it
the person acts deeper than he who makes statutes or make decisions. He asked the
Council to be more transparent in their decision making and handling of the various
issues that arise.
Kendall Re -Subdivision speakers
Padma Rao, 2246 Sherman expressed the Council's ignoring the efforts of the
neighbors concerns for the killing of the trees and the safety of the children in the area.
She also stated the Council acted out of a non -ethical approach with no sufficient data
to support their decision for the Kendall project.
B.K. Rao, 2246 Sherman stated that the killing of these trees will upset the ecological
balance they produce. She asked the Council to rethink their decision concerning the
Kendall property usage.
Mr. Becker, Head Master of Roycemore School stated the relationship between the City
of Evanston and Roycemore has been a wonderful period and has been in Evanston for
96 years. He was appreciative of the City's help to enable them to move forward in
making a full pledge move in November when everyone will be invited to the grand
ground breaking when it will occur.
Item not approve on the Consent A eg nda
(A3.3)Approval of Contract Award to Ozinga Readv Mix Concrete, Inc. for
Concrete (Bid 12-33)
Staff recommends City Council approval of a contract for the purchase of 400 cubic
yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of high early
strength concrete at $121.00 per cubic yard, and 50 cubic yards of flowable fill at $89.00
per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street,
Chicago, IL) for a total of $75,100. Funding for this purchase will be from: the FY2011
General Fund Street and Alley Account, 2670.65055 in the amount of $30,000; the
Water Fund Account 7115-65051 in the amount of $8,000; and the Sewer Fund Account
7400-65051 in the amount of $8,000. The remaining $29,100 will be paid from the
FY2012 General Fund Street and Alley Account 2670.65055.
For Action
(A3.4)Approval of Contract Award to Arrow Road Construction for Modified Hot
Mix Asphalt (Bid 12-341
Staff recommends City Council approval of a contract for the purchase of 500 tons of
modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot mix
2
June 27, 2011
binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy Asphalt (3401
South Busse Road, Mount Prospect, IL) for FY2011 for a total cost of $38,000. Funding
for this purchase will be from: the General Fund, Street and Alley Maintenance account
2670.65055 in the amount $30,000; the Water Fund account 7715-65051 in the amount
of $4,000; and the Sewer Fund account 7400-65051 in the amount of $4,000. The
accounts have $110,000, $22,991 and $22,991 respectively budgeted for FY 2011.
For Action
(A3.5)Approval of Renewal of Printinq Contract with Ripon Printers for
Recreation & Arts Activities Guide and "Highlights" Newsletter (Bid 10-48)
The Parks, Recreation and Community Services Department recommends that the City
Council authorize the City Manager to execute the option to renew the contract to print
the City's combined Recreation & Arts Activities Guide and "Highlights" newsletter
publication with Ripon Printers (656 S. Douglas St., Ripon, Wisconsin) for a third year in
the amount of $54,900. Ripon Printers submitted the lowest -priced responsible and
responsive bid (Bid 10-48). The original bid requested prices for an optional second and
third year. City Council renewed the contract last July for a second year. Although Ripon
Printers' bid did not include a price increase for the optional years, the company has
agreed to honor their price.
For Action
(A5)Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal
Timeframe
Staff recommends that City Council select one (1) design to be highlighted on the 2012
City of Evanston Vehicle Sticker. Candidates for consideration are The Cradle, The
Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation, and the
Chessman Club of the North Shore. For 2013, staff recommends design of a sticker by
City staff to coincide with the Evanston 150th Celebration. Staff also recommends the
City Council change the sticker renewal deadline to mid -December to coincide with the
new calendar year fiscal year. This year, the recommended deadline would be
December 16, 2011.
For Action
(A6)Resolution 40-R-11, Authorizina the Citv Manaaer to Neaotiate a Contract
for the Purchase of Real Property Located at 623 — 627'/2 Howard Street.
Evanston, Illinois
Staff recommends the approval of Resolution 40-R-11 authorizing the City Manager to
negotiate and execute a contract for the purchase of real property located at 623-627Y2
Howard Street in Evanston, Illinois for an amount not to exceed $475,000. Funding
provided for this acquisition is through a loan to the Howard -Ridge Tax Increment
Financing District (TIF) from the Economic Development Fund.
For Action
(A7)Ordinance 58-0-11. Amendina Citv Code Section 1-6-2 to Authorize the
Mavor to Solemnize Marriages and Solemnize and Certifv Civil Unions
Staff recommends approval of Ordinance 58-0-11, which amends City Code Section 1-
6-2 regarding the Mayor's powers and duties. The Mayor will request suspension of the
Rules so that the Ordinance may be adopted. Request suspension of the rules for
3
June 27, 2011
Introduction and Action on June 27, 2011.
For Introduction and Action
(H1)Ordinance 1T-0-11 Proposed Budaet and Appropriation Ordinance for Town
Purposes. for the Year Endinq March 31. 2012
Township of Evanston Supervisor/Treasurer recommends that City Council/ Township
Trustees approve the Town of the City of Evanston budget for the fiscal year
commencing April 1, 2011 and ending March 31, 2012 with Town Fund total of
$275,753 and general assistance fund total of $986,553. Total appropriations are
$1,262,306. This ordinance was introduced at the June 13, 2011 City Council meeting.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Township Budget Public Hearing of June 13, 2011
(M2)Approval of Minutes of the Regular City Council Meeting of June 13, 2011
(M3)Approval of Minutes of the Regular City Council Meeting of June 20, 2011
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al)City of Evanston Payroll through 06/19/11 $2,609,353.04
(A2)City of Evanston Bills FY2011 through 06/28/11 $3,736,962.89
(A3.1)Approval of Renewal of CADS (Computer Aided Dispatch Svstem) Software
License and Service Agreement with SunGard Public Sector
Staff recommends continuation of the annual sole source software license and service
agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL)
for the Police Department's CADS (Computer Aided Dispatch System) software. Staff
recommends that the City Council authorize the City Manager to renew this sole source
annual service agreement in the amount of $58,515, which is a 0% increase in cost over
last year. Funding is provided in the Emergency Telephone System budget account
5150.62509 Service Agreements/Contracts (Budget Amount: $61,500).
For Action
(A3.2)Approval of Maintenance Plan Aqreement for Sherman Plaza beginninq
Auqust 23, 2011 throuqh Auqust 22, 2012
Staff recommends City Council approval to authorize the City Manager to continue a
maintenance agreement for Sherman Plaza that was established in 2006. This
maintenance agreement is between the City, the Residents of Sherman Plaza
Condominium Association, and the retail owner (currently MB Evanston Sherman, LLC).
The 3-party agreement covers the period of August 23, 2011 through August 22, 2012.
Funding provided by the Parking Fund, Acct 7036.62660 in a not -to -exceed maximum
4
June 27, 2011
of $115,000.
For Action
(A3.6)Approval of Contract Award Recommendation to Bullev & Andrews, LLC
for the 2011 Comprehensive Parkinq Garage Repair Proiect (Bid 12-171
Staff recommends approval of Option 2 the base bid plus alternates 1 through 6 for the
2011 Comprehensive Parking Garage Repair Project to Bulley & Andrews, LLC (1755
W. Armitage Avenue, Chicago, IL) in the total amount of $2,539,934. Funding will be
provided by: FY2011 Capital Improvement Program Account #416138 in amount of
$1,809,621; Washington National TIF in the amount of $473,715; and the Parking Fund
in the amount of $306,598.
For Action
(A4)Approval of Risk Based Farmers' Market Inspection Fees
Staff recommends that City Council approve Risk Based Fees at the Farmers Markets
(all sites) to address current economic concerns. The three (3) recommended fees are:
Risk 1, $225 (High risk - food sold requires extensive handling); Risk 2, $150 (Medium -
food sold requires minimal handling); and Risk 3, $75 (Low - food sold is prepackaged).
For Action
(A8)Ordinance 59-0-11: Approval of General Obligation Bond Issue
Staff recommends approval of Ordinance 59-0-11 for the issuance of not -to -exceed
amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has
been done previously, the City uses a parameters ordinance that provides a not to
exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt
issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements
Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the
Series 2003B bonds ($2,120,000).
For Introduction
(A9)Ordinance 60-0-11 Approving and Authorizing Revenue Bonds and Related
Matters Thereto (Rovicemore Conduit Financing)
Staff recommends approval of Ordinance 60-0-11 authorizing Revenue Bonds and
related matters regarding Roycemore School conduit financing. Roycemore School has
requested the City act as the conduit financing authority for their debt issuance. The
City will not incur a liability to repay this debt in the event of a default by Roycemore.
This debt will not appear in the City's financial balance sheet, but will appear as a note
in our financial statements.
For Introduction
(A10)Ordinance 42-0-11. Decreasinq the Number of Class H Liquor Licenses Due
to a Chanqe in Ownership of Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 42-0-11, which
amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor
licenses from 2 to 1 due to a change in ownership of Evanston 1st Liquors, 1019 Davis
Street.
For Introduction
5
June 27, 2011
(A11)Ordinance 43-0-11. Increasinq the Number of Class H Liquor Licenses to
Permit Issuance to Evanston 1st Liquors
The Local Liquor Commissioner recommends adoption of Ordinance 43-0-11, which
amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor
licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of
"Evanston 1st Liquors," 1019 Davis Street.
For Introduction
(Al2)0rdinance 44-0-11: Decreasinq the Number of Class D Liquor Licenses Due
to a Chanqe in Ownership of Rovin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 44-0-11,
decreasing the number of Class D liquor licenses from 24 to 23 due to a change in
ownership of Royin Sushi Bar, 1930 Central Street. This ordinance was introduced at
the June 13, 2011 City Council meeting.
For Action
(Al3)Ordinance 45-0-11: Increasinq the Number of Class D Liquor Licenses to
Permit Issuance to Rovin Sushi Bar
The Local Liquor Commissioner recommends adoption of Ordinance 45-0-11,
increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to
Red Maki, Inc., new owner of Royin Sushi Bar, 1930 Central Street. This ordinance
was introduced at the June 13, 2011 City Council meeting.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 48-0-11, Provisionally Adopting. Enacting and Re-enacting
Titles 4 and 5 of the Evanston Citv Code
Staff submits for review and consideration adoption of Ordinance 48-0-11 provisionally
amending the following Titles to the Evanston City Code: Title 4, Building Regulations;
Title 5, Housing Regulations.
Please note: Due to length, proposed Ordinance 48-0-11 with blackline revisions to
Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage with the
Council agenda packet as a separate document.
For Introduction
(P2)Ordinance 55-0-11 Amendinq Subsection 2-9-8-C of the Citv Code to Require
Mailed Notice of Certain Meetinqs of the Preservation Commission. This proposed
Ordinance requires notice to neighbors within 250 feet of certain applications for
Certificates of Appropriateness. Additional information regarding estimates for staff
costs has been provided. This ordinance was introduced at the June 13, 2011 City
Council meeting.
For Action
1
1
1
2
1
11
1
APPOINTMENTS
(AP1)For Appointment to:
Arts Council
Arts Council
Board of Ethics
Citizens Police Advisory Committee
Human Relations Commission
Library Board
Mental Health Board
Playground and Recreation Board
Sign Review and Appeals Board
Zoning Board of Appeals
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Mayor's Task Force on Homelessness
Anne Berkeley
Katherine Trusdell
Latrice Mason
Edward Tivador
Dori Mendoza
Benjamin Schapiro
Karen Ruetzel
Daniel Stein
David Drane
Clara Wineberg
Debbie Bretag
Poala Flores
Bill Kolen
Janice Lindquist
Joe Liss
Rev. Velda Love
Janet Winslow
June 27, 2011
Alderman Rainey motioned for approval of the Consent Agenda with a second. Roll Call
was taken and the result was 9-0 and the Consent Agenda passed.
Items for discussion:
(A3.3)Approval of Contract Award to Ozincia Readv Mix Concrete, Inc. for
Concrete (Bid 12-33)
Staff recommends City Council approval of a contract for the purchase of 400 cubic
yards of concrete at a cost of $101.00 per cubic yard, 250 cubic yards of high early
strength concrete at $121.00 per cubic yard, and 50 cubic yards of flowable fill at $89.00
per cubic yard to Ozinga Ready Mix Concrete, Inc. (2222 South Lumber Street,
Chicago, IL) for a total of $75,100. Funding for this purchase will be from: the FY2011
General Fund Street and Alley Account, 2670.65055 in the amount of $30,000; the
Water Fund Account 7115-65051 in the amount of $8,000; and the Sewer Fund Account
7400-65051 in the amount of $8,000. The remaining $29,100 will be paid from the
FY2012 General Fund Street and Alley Account 2670.65055.
For Action
7
June 27, 2011
Alderman Holmes motioned for approval and was seconded. She also stated that there
were different amounts on both A3.3 and A3.4. Mr. Lyons stated that Ozinga is
considered as an Evanston based business. The Roll Call was called with a result of 9-0
to approve and the motion passed.
(A3.4)Approval of Contract Award to Arrow Road Construction for Modified Hot
Mix Asphalt (Bid 12-34)
Staff recommends City Council approval of a contract for the purchase of 500 tons of
modified hot mix surface at a cost of $50.50 per ton and 300 tons of modified hot mix
binder at a cost of $42.50 per ton to Arrow Road Construction dba Healy Asphalt (3401
South Busse Road, Mount Prospect, IL) for FY2011 for a total cost of $38,000. Funding
for this purchase will be from: the General Fund, Street and Alley Maintenance account
2670.65055 in the amount $30,000; the Water Fund account 7715-65051 in the amount
of $4,000; and the Sewer Fund account 7400-65051 in the amount of $4,000. The
accounts have $110,000, $22,991 and $22,991 respectively budgeted for FY 2011.
For Action
Alderman Holmes motioned for approval of this item that had similar issues as the
previous item and a second was received. Alderman Rainey was concerned about the
involvement of Evanston of Minority Women or businesses being involved. This vendor
was chosen because of the lower money agreement. Roll Call was read and the result
was 9-0 to approve and the item was passed.
(A3.5)Aoproval of Renewal of Printinq Contract with Ripon Printers for
Recreation & Arts Activities Guide and "Highlights" Newsletter (Bid 10-48)
The Parks, Recreation and Community Services Department recommends that the City
Council authorize the City Manager to execute the option to renew the contract to print
the City's combined Recreation & Arts Activities Guide and "Highlights" newsletter
publication with Ripon Printers (656 S. Douglas St., Ripon, Wisconsin) for a third year in
the amount of $54,900. Ripon Printers submitted the lowest -priced responsible and
responsive bid (Bid 10-48). The original bid requested prices for an optional second and
third year. City Council renewed the contract last July for a second year. Although Ripon
Printers' bid did not include a price increase for the optional years, the company has
agreed to honor their price.
For Action
Alderman Holmes motioned for approval and received a second. A Roll Call was done
and resulted in a 9-0 vote to approve. The item passed.
(A5)Approval of 2012 and 2013 Vehicle Sticker Selection and Renewal
Timeframe
Staff recommends that City Council select one (1) design to be highlighted on the 2012
City of Evanston Vehicle Sticker. Candidates for consideration are The Cradle, The
Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation, and the
Chessman Club of the North Shore. For 2013, staff recommends design of a sticker by
City staff to coincide with the Evanston 150th Celebration. Staff also recommends the
City Council change the sticker renewal deadline to mid -December to coincide with the
new calendar year fiscal year. This year, the recommended deadline would be
December 16, 2011.
For Action
Alderman Holmes motioned for approval of the suggested use of all 5 designs on one
June 27, 2011
sticker. The Mayor stated it was a brilliant idea. Alderman Grover suggested that
Alderman Tendam be involved in the final sticker presentation, and he agreed. A Roll
Call was done with a result of 9-0 for approval and the item passed.
(A6)Resolution 40-R-11, Authorizina the Citv Manager to Neqotiate a Contract
for the Purchase of Real Propertv Located at 623 — 627'/2 Howard Street,
Evanston, Illinois
Staff recommends the approval of Resolution 40-R-11 authorizing the City Manager to
negotiate and execute a contract for the purchase of real property located at 623-627'/2
Howard Street in Evanston, Illinois for an amount not to exceed $475,000. Funding
provided for this acquisition is through a loan to the Howard -Ridge Tax Increment
Financing District (TIF) from the Economic Development Fund.
For Action
Alderman Holmes motioned for approval of the Resolution and it was seconded.
Alderman Wilson stated it is not a prudent decision to do with the City's lack of money.
Alderman Rainey stated she has read a letter from a Theater who want to come to
Evanston. She also stated we must first own the property first before we can bring in
new businesses. A Roll Call was done with the result of 7-2 to approve and the item
passed. (Aldermen Wilson and Fiske voted nay).
(A7)Ordinance 58-0-11, Amendinq Citv Code Section 1-6-2 to Authorize the
Mavor to Solemnize Marriages and Solemnize and Certifv Civil Unions
Staff recommends approval of Ordinance 58-0-11, which amends City Code Section 1-
6-2 regarding the Mayor's powers and duties. The Mayor will request suspension of the
Rules so that the Ordinance may be adopted. Request suspension of the rules for
Introduction and Action on June 27, 2011.
For Introduction and Action
Alderman Holmes motioned for suspension of the rules it was seconded and the vote
was 9-0 for suspension. She then asked for approval of the Ordinance and it was
seconded as well. A Roll Call was done and the result was 9-0 and the Ordinance
passed.
(H1)Ordinance 1T-0-11 Proposed Budget and Appropriation Ordinance for Town
Purposes, for the Year Endinq March 31, 2012
Township of Evanston Supervisor/Treasurer recommends that City Council/ Township
Trustees approve the Town of the City of Evanston budget for the fiscal year
commencing April 1, 2011 and ending March 31, 2012 with Town Fund total of
$275,753 and general assistance fund total of $986,553. Total appropriations are
$1,262,306. This ordinance was introduced at the June 13, 2011 City Council meeting.
For Action
Alderman Tendam suggested to adjourn the Council Meeting. Roll Call resulted in a 9-0
vote and we were adjourned. A motion was made to convene into a Township Meeting
and a second was received. The purpose was to discuss the Township Budget that was
presented to the Council as Trustees. A Roll Call vote was taken with a 9-0 approval.
Clerk Greene as the Township Clerk asked for nominations for a moderator for the
meeting. Elizabeth Tisdahl was nominated and seconded, there were no other
nominations so the Clerk closed the nominations and swore in Trustee Tisdahl as the
Moderator for the Township Meeting.
9
4�
June 27, 2011
Trustee Tendam motioned for approval of the Township Budget and received a second.
Alderman Tendam asked for a separation of the Assessor's budget from the
Supervisor's Budget? Grant Farrar, City Attorney, stated the Trustees could make
revisions to the budget that will affect the total amount. Alderman Tendam stated he
was satisfied with the Assessor's Budget but not the Supervisor's Budget. The final
decision was to extend the budget for ninety days. A Roll Call vote was taken with a 8-1
to approve. Alderman Holmes voted nay. The budget passed. After all the Aldermen
had given their input it was finally decided to meet on September 19th to present the
Township Budget at that time, along with all of the concerns to be answered by the next
Council meeting.
The Township Meeting was adjourned at 10:05 p.m. after a motion and a second and a
Roll Call with the result of 9-0 to adjourn back to the Regular Council Meeting.
Call of the Wards
Ward 2 Alderman Braithwaite congratulated the 2011 students who received awards at
the Mount Zion Baptist Church, and on July 15th at 6:30 pm he will be hosting a meeting
with the Penny Park Neighbors.
Ward 3 Alderman Wynne had a meeting last week with neighbors talking about an
office building at Main and Chicago in 6 months, as well as a meeting with the Main
Street Merchants this morning and more will come later.
Ward 4 Alderman Wilson had no report.
Ward 5 Alderman Holmes had no report.
Ward 6 Alderman Tendam had no report.
Ward 7 Alderman Grover had no report.
Ward 8 Alderman Rainey stated the Township should be abolished.
Ward 9 Alderman Burrus stated the next ward meeting will be on July 13th at 7:30 p.m.
at Firehouse #2 and she invited all to the Ridgeville Farmer's Market on Wednesdays.
Ward 1 Alderman Fiske had no report.
A motion for adjournment into an Executive Session by Alderman Wilson was
made and seconded and a Roll Call vote resulted in a 9-0 agreement to adjourn.
The meeting ended at 10:10 p.m.
Rodney Greene
City Clerk
1
1
1
10