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HomeMy WebLinkAboutMINUTES-2011-07-11-2011city of Evanston CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, July 11, 2011 Roll Call: Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske. Alderman Tendam Alderman Braithwaite Alderman Grover Mayor Public Announcements Mayor Tisdahl called the Regular meeting of the Evanston City Council to order at 7:28 p.m. following a Roll Call of the Aldermen. She then thanked the 4tn of July committee for a fantastic job in pulling together the event. City Manager Public Announcements and Presentations He announced the power outage throughout the City and asked Mr. Stoneback, Director of Utilities to give an update on the COMED outages. He stated that 852,000 customers were affected with outages as reported by COMED representatives and the earliest that all power to be restored is Thursday, July 14th of this week and no later than Friday, July15tn Recognition of Evanston Public Library Director Mary Johns Both the City Manager and Mayor presented a plaque to Ms. Johns for her continued and exceptional services to the Evanston Library system, and also announced her departure from the City's employment beginning this Friday, July 15tn, 2011. City Manage announced the Ethnic Arts Fair this weekend on Saturday and Sunday, and the Grand Prix Bike Race in the afternoon through the streets of Downtown Evanston. Communications: City Clerk had no communications to share. Public Hearing: Hearing on the Issuance by the City of Revenue Bonds, Series 2011 Roycemore School (Agenda Item A9). Mayor Tisdahl appointed Mr. Farrar as the Hearing Officer for this item. Mr. Farrar stated and called the meeting to order at 7:43 p.m. for a 16 million dollar aggregate bond to Roycemore School, and that the City would -lot be liable in the event Roycemore failed to honor the bond. 60-0-11 was referenced as the Ordinance relating to the bond issuance. He then asked for any questions and noted there were none as well as no written comments submitted to the City Clerk. Upon July 11, 2011 hearing no comments Mr. Farrar then stated the hearing as being closed at 8:00 p.m. Citizen Comment: These persons spoke concernina their support for Chandler. They all expressed their concerns for the future usage of all the recreational facilities for the citizens as well as those from outside of Evanston's boundary. It was stated by some it would be a travesty to eliminate the services that are received from the committed workers of the Chandler Center. One person even suggested the formation of a Parks/Library District in order to keep both vibrant. It was also suggested to start taxing the biggest businesses in the City, including Northwestern University. Kay Muller, 1825 Asbury Sophie Carlisle, 721 Brown Ave Al Telser, 1704 Cleavland Victoria Smith-Holloran, 1324Monroe Vijay Patel, 1039 Davis St. Kirk, 1016 Havard Ter. Terese McGuire, 1318 Hinman Ave. Amy O'Keefe, 2535 Ashland Ave. Jaime Vehosky, 2213 Noyes St. Marie T Lynch, 2020 Isabella Deborah Greenberg, 1319 Lincoln John Chaplain, 2141 Ridge Ave. #4D Terri Nacey, 2221 Noyes Ryan Garton, 914 Asbury Andrew Kasprzycki, 1118 Colfax William M. Bennett, 1738 Chicago Lori Keenan, 2214 Colfax Thomas Draganski, 2228 Wesley Sarah Thurber, 1725 Chanscellor Linda Slank, 1319 Greenwood Andrew Schultz, 2335 Central Park Ave Anne Weber, 2241 Wesley Ave Cheryl Chamberland, 2145 Forestview Meredeth Rives, 2208 Larry Raffel, 3509 Central Mark Metz Paula Haynes, 2242 Lincolnwood Dr., serves as the Chair of the Evanston Corp of the Salvation Army suggested the sale of the property to the Salvation Army, which met with some negative vocalizing. These persons spoke on Noves Center and the importance keepina the arts alive for all citizens of Evanston: It was also suggested to including all of the residents of the Noyes Center to discuss alternate ways to keep the center viable. Richard Halstead, 3320 Culver Jill Brazel, Arts Council Linda Slank,1319 Greewood Jack Lerman, 2412 Park Place Joanna Pinsky, 1223 Grant St. Harold Bower, 1216 Greenwood St. spoke of the multi use of the Noyes Center that included thousands of students taking classes in the various arts, who would loose the benefit of obtaining the training they now receive. He asked the Council to give them a chance to present a whole package of what is offered at the Center. Missalanious items Junad Rizki stated the Council members should not receive medical benefits and the monies wasted on the yard bag stickers could have been used to keep the libraries and the recreation centers opened. Kevin O'Connor, 12271/2 Isabella stated there are misplaced spending priorities. With a deficit we are giving $11, 500 to Hecky's, $100,000.00 to Gordon Food Services and again we spend money we don't allegedly have. We are spending money on private businesses instead of services for the community. Privatization was the concern for this person: 2 July 11, 2011 Linda Balla, 800 Elgin Kendall Resubdivision speaker: B.K. Rao, 2246 Sherman, spoke of her concerns for the trees and alley way planned for the Kendall property located on Orrington and Lincoln Ave. and the negative impact that will be on the neighborhood. SPECIAL ORDER OF BUSINESS (SP1)Consideration of Exploration of Alternate Property Uses /Alternate Provision of Services: Chandler-Newberqer Communitv Center, Noyes Cultural Arts Center and Harlev Clarke Mansion (Evanston Arts Center) It is recommended that the City Council consider exploration of alternate uses / alternate provision of services for three City owned facilities: Chandler -Newberger Community Center, Noyes Cultural Arts Center and Harley Clarke Mansion (Evanston Arts Center). If the City Council believes it is in the City's best interests to explore these options, provide direction to staff on next steps. For Action The Mayor stated she believed the Chandler Center should be removed from the list and never to close the Center. Alderman Wilson motioned to decline the City Managers elimination of Chandler - Newberger Center from the list of elimination. Alderman Rainey motioned to remove the Noyes Culture Center from the List and allow all the tenants to be present with the discussions and to look for alternative ways of operational uses other than leasing. It was seconded and a Roll Call was made with a result of 9-0. Alderman Burrus then motioned to have the City Manager to do a similar action with the Harley Clarke property for alternative ways that will also include the input of all parties involved. A Roll Call was taken resulted in a 9-0 vote. Alderman Wilson motioned to remove the Noyes Center from the list and look for alternative ways of operational uses other than leasing, and to include all individuals involved. It was seconded and a Roll Call was made with a result of 9-0. Alderman Wilson then motioned to have the City Manager to do a similar action with the Harley Clarke property for alternative ways that will also include the input of all parties involved. A Roll call was taken resulted in a 9-0 vote. Items not approved on Consent Aqenda: (A4)Approval of 2012 Vehicle Sticker Compilation Desiqn Staff recommends that the City Council approve the compilation design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization logos to be featured on the 2012 City Sticker design are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club of the North Shore. A compilation design of the 2012 City Sticker featuring five (5) local non-profit organization logos was agreed to at the June 27, 2011 City Council Meeting. For Action July 11, 2011 (A7.2)Resolution 44-R-11: Abating Taxes Levied for the Year 2010 Heretofore Levied to Pav Principal and Interest on Not to Exceed $9,166,678 General Obligation Bonds, Series 2010B Staff recommends City Council review and adoption of Resolution 44-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $51,978. For Action (A8)Ordinance 59-0-11: Approval of General Obliqation Bond Issue Staff recommends approval of Ordinance 59-0-11 for the issuance of not -to -exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). This item was introduced at the June 27th City Council meeting. For Action (07)Approval for Assistance to Gordon Food Service for Redevelopment of 2424 Oakton Street The Economic Development Committee recommends that the City of Evanston share in the remediation and extraordinary site preparation costs for the redevelopment of 2424 Oakton Street. The Economic Development Committee recommends to City Council that the financial assistance to Gordon Food Service be in an amount equal to one-third (1/3) of the total site remediation and extraordinary site preparation costs, not to exceed $100,000. Funding will be provided from the Economic Development Fund's Business Attraction/Expansion Fund (Account 5300.62660), with a FY2011 budget allocation of $500,000. To date $76,850 has been allocated for various projects. For Action CONSENT AGENDA (M1)Approval of Minutes of the Regular City Council Meeting of June 27, 2011 ADMINISTRATION & PUBLIC WORKS COMMITTEE (Al)City of Evanston Payroll through 07/03/11 $2,684,653.53 (A2)City of Evanston Bills FY2011 through 07/12/11 $2,606,592.55 Credit Card Activity for the period ending May 31, 2011 $ 100,028.78 (A3.1)Approval of Contract Award for 2011 50150 Sidewalk & Curb Replacement Program (Bid 12-25) Staff recommends City Council approval of a contract in response to Bid 12-25 to award the FY2011 50/50 Sidewalk & Curb Replacement Program to the lowest responsive and responsible bidder, Schroeder & Schroeder Inc. (7307 Central Park Avenue, Skokie, IL) 4 July 11, 2011 in the amount of $185,250. Funding for this work will be from Special Assessment Fund $200,000 (6365.65515) and private funds. Based on previous years we estimate the home owners share to be $80,000. For Action (A3.2)Avproval of Contract award for 2011 Allev Pavinq Proiect (Bid 12-32) Staff recommends City Council approval of a contract in response to Bid 12-32 to award the 2011 Alley Paving Project to the lowest responsible and responsive bidder, A. Lamp Concrete Contractor (800 W. Irving Park Road, Schaumburg, IL) in the amount of $391,365. Funding for this work will be from the Special Assessment Fund $232,332.50 (6365.65515) and Home Owner's Share $159,032.50. For Action (A3.3)Approval of Renewal of Police Radio Service Aareement with Motorola Staff from the Police Department recommends authorizing the City Manager to renew the annual sole source service agreement with Motorola, Inc. (1309 East Algonquin Road, Schaumburg, IL). The agreement is effective from July 1, 2011 through June 30, 2012. The annual cost is $29,758.20. Funding will be provided by the Emergency Telephone System budget account 5150.62509 Service Agreements/Contracts (Budget Amount: $40,100). For Action (A3.4)Approval of Animal Truck Vehicle Purchase from Wilmette Staff recommends City Council approval of the purchase of a 2007 Ford F-250 Animal Control vehicle from the Village of Wilmette at a cost of $19,700. Evanston City Council approval will be forwarded to the Wilmette Village Board for their approval and subsequent sale. Funds will be provided from account 7700.65550 in the Fleet Services Fund. For Action (A5)Resolution 41-R-11: Boiler Room Apartment Lease Renewal Staff recommends City Council approval of Resolution 41-R-11, authorizing the City Manager to execute a lease between the City of Evanston and Norma and Nolan Robinson for the apartment located at 1223 Simpson Street for the period August 1, 2011 through July 31, 2012. The rent will remain at $1300.00 per month due on the first day of each month. The current lease expires July 31, 2011. For Action (A6)Resolution 42-R-11: Acceptina Plannina Staff Assistance Services Delivered by the Chicago Metropolitan Aaencv for Planninq Staff recommends City Council approval of Resolution 42-R-11 to accept Planning Staff Assistance Services delivered by the Chicago Metropolitan Agency for Planning (CMAP). Resolution 42-R-11 authorizes the City Manager to negotiate and execute the Memorandum of Understanding including scope of services with CMAP to develop a water efficiency program for the City of Evanston. For Action July 11, 2011 (A7.1)Resolution 43-R-11: Abatinq Taxes Levied for the Year 2010 Heretofore Levied to Pay Principal and Interest on Not to Exceed $8,893,960 General Obligation Bonds. Series 2010A Staff recommends City Council review and adoption of Resolution 43-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $55,979. For Action (A9)Ordinance 60-0-11 Approvina and Authorizing Revenue Bonds and Related Matters Thereto (Rovicemore Conduit Financina) Staff recommends approval of Ordinance 60-0-11 authorizing Revenue Bonds and related matters regarding Roycemore School conduit financing. Roycemore School has requested the City act as the conduit financing authority for their debt issuance. The City will not incur a liability to repay this debt in the event of a default by Roycemore. This debt will not appear in the City's financial balance sheet, but will appear as a note in our financial statements. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action (A10)Ordinance 42-0-11, Decreasing the Number of Class H Liauor Licenses Due to a Chanqe in Ownership of Evanston 1st Liquors The Local Liquor Commissioner recommends adoption of Ordinance 42-0-11, which amends Section 3-5-6-(H) of the City Code to decrease the number of Class H liquor licenses from 2 to 1 due to a change in ownership of Evanston 1 st Liquors, 1019 Davis Street. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action (Al1)Ordinance 43-0-11, Increasinq the Number of Class H Liquor Licenses to Permit Issuance to Evanston 1st Liauors The Local Liquor Commissioner recommends adoption of Ordinance 43-0-11, which amends Section 3-5-6-(H) of the City Code to increase the number of Class H liquor licenses from 1 to 2 to permit issuance to Vishna Evanston Liquor, Inc., new owner of "Evanston 1 St Liquors," 1019 Davis Street. This ordinance was introduced at the June 27, 2011 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1)Ordinance 48-0-11. Provisionally Adoptina. Enactina and Re-enactina Titles 4 and 5 of the Evanston Citv Code Staff submits for review and consideration adoption of Ordinance 48-0-11 provisionally amending the following Titles to the Evanston City Code: Title 4 Building Regulations; Title 5, Housing Regulations. This ordinance was introduced at the June 27, 2011 City Council meeting. Please note: Due to length, proposed Ordinance 48-0-11 with blackline revisions to Titles 4 and 5 will be posted to the City Council Agenda & Minutes Webpage with the Council agenda packet as a separate document. For Action R n L July 11, 2011 HUMAN SERVICES COMMITTEE (H1)ADDroval of TownshiiD of Evanston June 2011 Bills Township of Evanston Supervisor/Treasurer recommends that City Council/ Township Trustees approve Township of Evanston bills, payroll, and medical payments for the month of June 2011 in the amount of $95,143.70. For Action ECONOMIC DEVELOPMENT COMMITTEE Note: For the next 6 agenda items (01) to (06), funding will be provided as follows. Funding will be provided by the Economic Development Fund's Business District Improvement Fund (Account: 5300.65522). The FY2011 Budget allocated $175,000 to this account; to date $71,630 has been expended. An additional $42,895 from this account has been approved by City Council for Fagade Improvement Program projects during this year. (01)ADDroval for Assistance from the Evanston Great Merchants Grant Proqram to the Central Street Business Association The Economic Development Committee and ' staff recommend approval for .a Great Merchants Grant of $5,000 to the Central Street Business Association (CSBA) for projects proposed in the attached application. This recommendation is conditional upon submittal of three bids by CSBA for the proposed projects. For Action (02)ADDroval for Assistance from the Evanston Great Merchants Grant Proqram to the Chicago -Dempster Business Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Chicago -Dempster Merchant Association (CDMA) for the project proposed in the attached application. This recommendation is conditional upon submittal of three bids by CDMA for the brochure development and lighting installation. For Action (03)ADDroval for Assistance from the Evanston Great Merchants Grant Proqram to the Dr. Hill Business Association Alderman Wilson motioned to remove the Noyes Center from the list and look for alternative ways of operational uses other than leasing, and to include all individuals involved. It was seconded and a Roll Call was made with a result of 9-0. Alderman Wilson then motioned to have the City Manager to do a similar action with the Harley The Economic Development Committee and staff recommend approval for a Great July 11, 2011 Merchants Grant of $5,000 to the Dr. Hill Business Association for the projects proposed in the attached application. This recommendation is conditional upon submittal of three bids by Dr. Hill Business Association for the marketing and stationery projects. For Action (O4)Approval for Assistance from the Evanston Great Merchants Grant Proaram to the Main Street Merchants Association The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Main Street Merchants Association (MSMA) for the project proposed in the attached application. The submitted application and supporting documentation, including the required bids, are complete. For Action (O5)Aonroval for Assistance from the Evanston Great Merchants Grant Proaram to the Evanston WestEnd Business Association For Action The Economic Development Committee and staff recommend approval for a Great Merchants Grant of $5,000 to the Evanston West End Business Association (EWEBA) for the project proposed in the attached application. Staff has found the submitted application to be complete per the requirements of the program. For Action (O6)Approval for Assistance from the Facade Improvement Proaram for Heckv's Barbecue, 1902 Green Bav Road The Economic Development Committee and staff recommend approval for financial assistance for facade improvements for Hecky's Barbecue, located at 1902 Green Bay Road on a 50/50 cost -sharing basis not to exceed $11,500. This recommendation is conditional upon agreement by the property owner to the proposed facade improvements. For Action (O8)Approval for Assistance from the Economic Development Fund Towards Permit Fees for Chicaao Transit Authoritv (CTA) Viaduct Proiect Staff supports a recommendation to City Council from the Economic Development Committee for utilization of up to $66,000 from the Economic Development Fund for costs associated with construction permit fees for the Chicago Transit Authority's (CTA) project replacing the viaducts on Grove, Dempster and Greenleaf Streets. As this project has a preset budget limit from the CTA, utilization of Economic Development Fund for permitting fees could allow for additional work to be completed on the project. The funding for this assistance is recommended to come from the Economic Development Fund's Business Attraction/Expansion budget (Account 5300.62660). For Action IN July 11, 2011 APPOINTMENTS (AP1)For appointment to: Transportation/Parking Committee Daniel Brown Alderman Rainey motioned for approval of the Consent Agenda, and it was seconded. A Roll Call vote was taken and resulted in a 9-0 for approval and the Consent Agenda was passed. Items for Discussion: (A4)Approval of 2012 Vehicle Sticker Compilation Desiqn Staff recommends that the City Council approve the compilation design to be highlighted on the 2012 City of Evanston Vehicle Sticker. Non-profit organization logos to be featured on the 2012 City Sticker design are The Cradle, The Evanston Day Nursery, Mather LifeWays, Evanston Community Foundation and the Chessman Club of the North Shore. A compilation design of the 2012 City Sticker featuring five (5) local non-profit organization logos was agreed to at the June 27, 2011 City Council Meeting. For Action Alderman Holmes motioned for approval and it was seconded. A voice vote was taken and it was unanimous and the motion was passed. (A7.2)Resolution 44-R-11: Abatina Taxes Levied for the Year 2010 Heretofore Levied to Pav Principal and Interest on Not to Exceed $9.166.678 General Obliqation Bonds, Series 2010B Staff recommends City Council review and adoption of Resolution 44-R-11, which will abate (decrease) the amount of the 2010 property tax levy needed to retire the outstanding general obligation debt by $51,978. For Action (A8)Ordinance 59-0-11: Approval of General Obliaation Bond Issue Staff recommends approval of Ordinance 59-0-11 for the issuance of not -to -exceed amount of $19,300,000 in 20-year tax-exempt General Obligation (G.O.) bonds. As has been done previously, the City uses a parameters ordinance that provides a not to exceed limit for the bonds set at $19.3 million. The proposed $19,300,000 debt issuance is comprised of G.O. bonds to be issued for the FY2011 Capital Improvements Program ($9,120,000), the Sewer Fund ($8,000,000) and refinancing of a portion of the Series 2003B bonds ($2,120,000). This item was introduced at the June 27th City Council meeting. For Action Alderman Holmes motioned for approval and it was seconded. Alderman Burrus asked for a debt rate comparison with other communities, and asked Mr. Lyons to give some information with this item. Alderman Rainey asked for bond rating official statements. A Roll Call was taken with 8-1 result (Alderman Burrus voted nay), and the motion was passed. (07)Approval for Assistance to Gordon Food Service for Redevelopment of 2424 Oakton Street The Economic Development Committee recommends that the City of Evanston share in July 11, 2011 the remediation -and extraordinary site preparation costs for the redevelopment of 2424 Oakton Street. The Economic Development Committee recommends to City Council that the financial assistance to Gordon Food Service be in an amount equal to one-third (1/3) of the total site remediation and extraordinary site preparation costs, not to exceed $100,000. Funding will be provided from the Economic Development Fund's Business Attraction/Expansion Fund (Account 5300.62660), with a FY2011 budget allocation of $500,000. To date $76,850 has been allocated for various projects. For Action Alderman Burrus motioned for approval and it was seconded. Alderman Rainey stated this is the most important development to the City for a piece of property that has been vacant for some time. A vote was taken with a 9-0 result and the motion was passed. Call of the Wards: Ward 3, Alderman Wynne stated she had no report. Ward 4, Alderman Wilson invited all to the bike race downtown this Sunday. Ward 5, Alderman Holmes stated the Mayor's task force and the Faith community will have their first prayer vigil Saturday, July 16th at 10:00 a.m. at Springfield Baptist Church. During her regular Ward Meeting on Thursday, the new District 65 School Committee will be hosted to discuss opening a new school somewhere in the Ward. Ward 6, Alderman Tendam stated he had no report. Ward 7, Alderman Grover stated Ravinia is offering free lawn admissions for every High School or College student with an official ID, and for every Chicago Symphony Orchestra will get in free. The Central Street sidewalk sale begins this Thursday through Sunday. Ward 8, Alderman Rainey asked the City Manager if the Outpost would be open and has electricity. If it does she has invited all to come and charge up their electronic devices and to enjoy the air conditioning with her from 12:00 to 2:00 on Tuesday, July 12th. July 14" 7:30 p.m. meeting at the Outpost with the Brummel Street neighbors to discuss their first ever "Concert In The Park". Ward 9, Alderman Burrus stated a clarification on her dog attack was in 2006 and not as early as previously stated. Her next Ward meeting will take place at 7 p.m. in Fire Station #2. Ward 1, Alderman Fiske invited all to the bike race. Thanked City Forestry workers for the work of freeing up down trees from the short storm. She also made a reference to the Rules Committee for the way to present items to be discussed. Ward 2, Alderman Braithwaite stated he had no report. Motion for adjournment was made and seconded. After a Roll Call vote was taken And the result was 9-0. The meeting adjourned at 10:30 p.m. Rodney Greene City Clerk 10