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City of
Evanston,
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 19, 2012
Roll Call: Alderman Wilson
Alderman Burrus
Alderman Holmes
Alderman Fiske
Alderman Tendam
Alderman Braithwate
Alderman Grover
Alderman Wynne
Alderman Rainey
Mayor Tisdahl called the Regular Meeting of the City Council to order at 8:40 pm after the
Roll Call had been completed.
Mayor Public Announcements
The Mayor read House bill 3884 discusses over head utility damage prevention act
concerning trees and the rules of planting vegetation near utilities, which allows utilities to
cut down any trees they wish.
Citizen Comment
Bonnie Wilson, Township Assessor made a few announcements concerning the senior
exemptions and that they need to file for their exemption to allow it to be applied to their
next installment. The deadline for the freeze and exemption is March 28th, and the
household must be under $55,000.00/year to qualify each year. March 2.6th is the
deadline for appeals and the Township Assessor's Office is now open to accommodate
the residents from 8:30 — 5:00 as well as this Saturday from 9:00 am- 1:00 pm.
Kevin O'Connor, 1227 ?/2 spoke his concerns for the statement on the fliers that were
mailed out saying vote yes for the dissolution referendum and he stated it did not show
any neutrality at all. He spoke also on items A6, A8 (where are the Administrative
policies? He asked), 01, and lastly 1.4 million dollars to be spent on the Trader's Joe
deal should have an outside investigation of this non -transparent deal.
Mike Vasilko, 2728 Reese Ave spoke against the golf course requesting free water when
the residents have to pay for their water. In his opinion the hands free phone ban is over-
reaching when considering other things that drivers do while operating their vehicles. He
requested the postponement of the vote for the draft Economic Development Plan until at
least one or two community meetings are held, and he circulated an article concerning
Chicago's EDP to the Council. He is in favor of the 5th ward school referendum.
March 19, 2012
Junad Rizki, he spoke against the "Trader's Joe" on Chicago Ave. and the "Wine &
Cheese Bar" on Howard Street where large sums of taxpayers money is being once
again given away. He stated the taxpayers' money is not monopoly money of the Council
to spend as they wish. He suggested with the new tree house bill COMED will cut down
any tree they determine interferes with their power lines and the taxpayer will have to
pay.
Sharon Echersall, 2519 Ashland disputed Assessor Wilson's statement of not being tax
exempt because the office was when she held office. She spoke on item Al and asked
if an up-to-date appraisal been obtained for that parcel of land located at 1225 Chicago
Ave. She also questioned the Township Bills request not following proper procedure
when being voted on.
Padma Rao, 2246 Sherman spoke of the Kendall Development and the tree destruction
and the proposed alley and the conflicts of interest with this developer as well as with the
Township dissolution referendum. She accused the Council of being blinded by their
greed and arrogance. Alderman Grover was instructed by the Mayor to wait until the
citizen was finished. Ms. Rao then asked the Mayor was she interrupting her or not, and
the Mayor's answer was she was not. Ms. Rao continued with her statements.
Alderman Grover offered her business card to Ms. Rao and invited her to talk with her
and then commented on the proper decorum and Robert's Rules of Order when speaking
and the non use of personal attacks after being recognized by the Mayor. Ms. Rao
suggested Alderman Grover to talk to her Attorney.
B.K. Rao, 2246 Sherman asked the Alderman if she was inviting her also and the answer
was yes. She then spoke of the needless traffic from the proposed alley on the Kendall
property and the Township dissolution that will in her opinion hurt the most needy in the
City. She also suggested the Council take lessons from retired Mayor Lorraine H. Morton
in treating everyone as her equal no matter who they were, and for the Council to put
Evanston first in their decisions.
Jeff Smith, 2724 Harrison stated the Council will have the support of the electors if the
Council moves forward in creating a sustainable green policy for Evanston, and if the
referendum passes or not tomorrow.
Tom Fischl, 2519 Ashland Ave. stated his concerns for the $150,000.00 that will be
spent on the Maple Garage. He stated he had sent letters to the Mayor and City Manager
saying for that same amount of funds he could remodel the space and reopen Official
Sports and repay the $150,000.00 back to the taxpayers but his request was denied. The
Mayor recognized the City Manager who stated Mr. Fischl was asked to come and
speak on the February EDC Agenda and he informed the Committee he was not
prepared and was asked to come back to the March 28t" meeting where he would be
heard. Mr. Fischl responded that he was never given any response and that staff
informed him it would not go before the committee.
Harriett Sallach, 802 South blvd. spoke of the signage teams in Evanston where photos
of all the signs are meeting Federal standards, and she wanted to know were these new
standards or pre-existing standards, when they took place, what is the gauge of the
medal, if it is holding up, who's paying for these teams, who's going to pay for the needed
replacements. Once again the City Manager offered answers before Ms. Robinson,
Director of Public Works was given the opportunity to speak.
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March 19, 2012
In Recognition of Adrian and Daphne Dortch the Mayor presented them with framed
certificates naming them the VIP's for the "W.O.W." kickoff for their appearance on the
"Biggest Losers" Program.
City Manager Public Announcements
Women Out Walking (W.O.W.) Kick-off Announcement was made by Ms. Evonda
Thomas, Director of the Health Department stated the walk will begin March 24th for a 12
week program starting at the ETHS at 8:00 am, $5.00 fee for non -Evanston residents.
Fleetwood Jourdain Art Guild Gallery Announcement was made by Ms. Shanee Weston,
Management Analysis that will open this Saturday, March 24th in room 2200 in the
Lorraine H. Morton Civic Center from 10:30 am-12:00 noon.
Mr. Doug Gaynor, Director of Parks & Recreation introduced Mr. Kevin Brown the new
Youth Program Director. Mr. Gaynor elaborated on Mr. Brown's accomplishments and
the duties he will be performing within the City.
Communications: City Clerk
Clerk Greene announced that 1,515 early voters crossed the doorways of the Lorraine H.
Morton Civic Center in room 2200. He also urged voters to get out and use their privilege
to vote and if not do not complain when something gets in and you did not cast your vote.
SPECIAL ORDERS OF BUSINESS
(SP1)Memorandums of Understandinq with Area Municipalities for Study of
Future Water Sales
Staff recommends that City Council authorize the City Manager to negotiate and
execute Memorandums of Understanding (MOU) to begin necessary engineering
studies for the potential purchase of water from the City of Evanston with: the Northwest
Water Commission, the Northwest Suburban Municipal Joint Action Water Agency, the
Village of Niles, the Village of Lincolnwood, the City of Des Plaines and the City of Park
Ridge. Each individual agency is committing through the MOU to fund up to $30,000
toward the cost of engineering studies which will be reimbursed to the City.
For Action
Mr. Stoneback, Director of Water and Sewer gave a report on the process of selling
Evanston Water to the surrounding communities. Mr. Stoneback urged the Council to
approve the item SP1 to allow potential purchase of water to move ahead. Alderman
Rainey moved to accept the memorandum as presented and the motion passed with a
Roll Call vote of 9-0. City Manager also announced that the City has won the regional
contest and are hoping to win the title of "Best Tasting Drinking Water in All of Illinois", as
Mr. Stoneback travels to the Illinois Chapter of the American Waterworks Annual
Conference in Springfield, Kevin Lucas will be installed as the President of the Illinois
Chapter.
(SP2)Economic Development Plan
The Economic Development Committee and staff recommend City Council adoption of
the 2012-2014 Economic Development Plan, dated February 17, 2012.
For Action
March 19, 2012
Ms. Nancy Radzevich, Division Manager of Economic Development Division Department
gave an update of the vision statement and listed the four components of the vision
statement: (1) Promoting and supporting Citywide entrepreneurial Culture (2) Business
Retention & Expansion, (3) Attraction of new businesses including technology and, (4)
Employment growth and tax base enhancement.
The Mayor called for a voice vote and the vote was unanimous and the plan was
accepted.
Items not approved on Consent Agenda:
(A3.4)Approval of Purchase of Auto Parts from CARQUEST
\Staff recommends City Council authorize the City Manager to execute a contract for the
purchase of auto parts for three (3) years from CARQUEST (2312 Main Street,
Evanston, IL) in the amount of $76,000 annually. Funding will be provided by the Major
Maintenance Account 7710.65060 within the Fleet Services Fund, which has a total
budget of $950,000 for FY2012 of which $90,000 is allocated for this purchase.
For Action
(A6)Approval of 2012 Fleet Purchasinq Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which
includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the
2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the
2013 Equipment Specification and Bid Plan. Funding for this plan will be from the Fleet
Fund in the amount of $2.4 million, Fleet Fund Reserve in the amount of $600,000 and
the General Fund Reserve in the amount of $500,000.
For Action
(A14)0rdinance 23-0-12 Increasina the Number of Class B Liauor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-0-12
increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to
Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was
introduced at the February 27, 2012 City Council meeting, and will be considered at
the March 19, 2012 Administration & Public Works and City Council meetings.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 27, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(All) City of Evanston Payroll through 02/26/12 $2,638,074.85
(A2) City of Evanston Bills FY2012 through 03/20/12 $3,941,913.91
Credit Card Activity for period ending January 31, 2012 $ 81,880.63
(A3.1)Approval of a Contract Award to Gallaqher Materials for 2012 Cold Patch
March 19, 2012
Material Purchase
Staff recommends that City Council authorize the City Manager to execute a contract in
response to Request for Bids through the Municipal Partnering Committee to award the
2012 UPM (Unique Pavement Material) cold patch material purchase to Gallagher
Materials (18100 S. Indiana Ave, Thornton, IL) in the not to exceed amount of $50,000.
Funding will be provided by the Streets General Fund (2670.65055) in the amount of
$30,000, Water Fund (7115.65051) in the amount $10,000, and Sewer Fund
(7400.65051) in the amount of $10,000.
For Action
(A3.2)Approval of a Contract Renewal of Watercraft Maintenance and Repair
Services to Full Throttle Marine Incorporated (Bid 11-51)
Staff recommends that City Council authorize the renewal of the watercraft maintenance
and repair services contract (Bid 11-51) to Full Throttle Marine Inc. (45 Baker Road, Lake
Bluff, IL) in a not to exceed amount of $40,000 for the period of April 15, 2012 through
April 14, 2013. Funding will be provided by the Fleet Services Fund for Major Maintenance
Account 7710.65060 with a FY2012 Budget of $950,000, of which $48,000 is allocated for
these services. There is no increase in pricing for this renewal.
For Action
(A3.3)THIS ITEM HAS BEEN REMOVED FROM THE AGENDA
(A3.5)Approval of Emeraencv Rental of Scaffoldina for the Sherman Parkinq
Garage from Gilco Scaffolding Companv LLC
Staff recommends City Council approval for the rental of scaffolding from Gilco
Scaffolding Company LLC (515 Jarvis Ave. Des Plaines, IL) for pedestrian safety
purposes during the inspection of the Sherman Parking Garage fagade. Total estimated
costs are $31,672 for installation and removal. Funding will be provided from the
Parking Fund which has an $800,000 budget in the 2012 Capital Improvements
Program.
For Action
(A3.6)Approval of a Contract with American Pipe Liners. Inc. for the 2012 Cured -
In -Place Pipe Linina Contract A (Bid 12-101)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Cured -In -Place Pipe Lining Contract A with American Pipe Liners, Inc. (P.O.
Box 28, Highland Park, IL) in the amount of $362,408. Funding will be provided by the
Sewer Fund, Capital Improvement Account 7420.62461 with an allocation of $250,000
for this type of sewer rehabilitation work. The remaining $112,408 will be funded from
Account 7420.65515, which has an allocation of $428,000 for sewer improvements on
streets being resurfaced.
For Action
(A3.7)Approval of 1-Year Extension of the Aqreement for Wholesale Water Sales,
Enqineerinq Services with CDM Smith (RFP 11-41)
Staff recommends City Council authorize the City Manager to execute a one year
extension of the agreement to provide engineering services associated with wholesale
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March 19, 2012
water sales (RFP 11-41) to CDM Smith (125 South Wacker Drive, Suite 600, Chicago,
IL) in the not -to -exceed amount of $100,000. Funding will be provided from the Water
Fund, Account 7125.62180. This account has a FY2012 allocation of $100,000 for these
services.
For Action
(A4)Approval of Estimated Annual User Charae for 2012 with the Metroaolitan
Water Reclamation District of Greater Chicago for Disposal of Sludae
Staff recommends City Council approval of the Estimated Annual User Charge for 2012
with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for
disposal of sludge generated as part of the water treatment process in the amount of
$304,119.65. Funding will be provided from the Water Fund, Account 7110.62420, with
a budget of $458,000.
For Action
(A5)Approval of Modifications to the 2012 Capital Improvement Proqram (CIP) for
Street Resurfacinq and Power Center Proiects
Staff recommends City Council approval of the modification to the 2012 CIP to
resurface additional streets in the amount of $1,000,000, and to replace power centers
in the amount of $250,000. Funding will be provided by the General Fund Reserve.
For Action
(A7)Resolution 7-R-12 Authorizinq Easement Aqreement with Sunesys. LLC for
Fiber Optic Cable
Staff recommends that the City Council approve Resolution 7-R-12 which authorizes the
City Manager to execute a 20-year easement agreement with Sunesys, LLC for the
installation of dark fiber optic cable on public property at the alleyway south of Davis
and east of Orrington Avenue for a fee of $2,015.
For Action
(A8)Resolution 13-R-12 Authorizinq Easement Aareement with Evanston Venture
Partners, L.L.C.
Staff recommends that the City Council approve Resolution 13-R-12 which authorizes
the City Manager to execute an easement agreement with Evanston Venture Partners,
L.L.C. (formerly Focus Development LLC) in the City's right-of-way adjacent to the
property commonly known as 1717 Ridge Avenue for the installation of tie back rods
and earth retention materials for a fee of $3,050.
For Action
(A9)Resolution 21-R-12, Designatinq Room 2200 in the Lorraine H. Morton Civic
Center as the "Fleetwood-Jourdain Art Guild Meetinq Room"
Staff recommends that the City Council approve Resolution 21-R-12 which designates
Room 2200 in the Lorraine H. Morton Civic Center as the "Fleetwood-Jourdain Art Guild
Meeting Room". The room will serve as a gallery and meeting room.
For Action
March 19, 2012
(A10)0rdinance 32-0-12 Authorizinq the Citv Manaqer to Execute an Assiqnment
of Real Estate Contract for the Purchase of Real Propertv at 1223-1225 Chicaqo
Avenue, Evanston
Staff recommends that City Council approve Ordinance 32-0-12, authorizing the City
Manager to execute an assignment of a real estate contract for the purchase of real
property at 1223-1225 Chicago Avenue, Evanston. The acquisition of the property at
1223-1225 Chicago Avenue is recommended to support the parking needs at the new
Trader Joe's development. at 1211 Chicago Avenue.
For Introduction
(All)Ordinance 29-0-121ncreasina the Number of Class C Liquor Licenses to
Permit Issuance to Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant
The Local Liquor Commissioner recommends adoption of Ordinance 29-0-12
increasing the number of Class C liquor licenses from 27 to 28 to permit issuance to
Sankalp & Shanti LLC, d/b/a Mt. Everest Restaurant, 630 Church Street.
For Introduction
(Al2)0rdinance 30-0-12. Amendinq Liquor License Class AA to Permit the Sale of
Alcoholic Liquor
The Local Liquor Commissioner recommends adoption of Ordinance 30-0-12, which
amends Subsection 3-5-6-(AA) of the Evanston City Code of 1979, as amended, to
permit service of alcoholic liquor for immediate consumption.
For Introduction
(A13)0rdinance 31-0-12, Amendinq Liquor License Class AC to Permit Alcohol
Consumption in All Viewinq Auditoriums
The Local Liquor Commissioner recommends adoption of Ordinance 31-0-12, which
amends Subsection 3-5-6-(AC) of the Evanston City Code of 1979, as amended, to
permit consumption of alcoholic beverages, purchased on -site, in all viewing
auditoriums.
For Introduction
(A15)0rdinance 14-0-12 Decreasina the Number of Class D Liquor Licenses Due
to Closure of Donatella Mediterranean Bistro
Staff recommends adoption of Ordinance 14-0-12 decreasing the number of Class D
liquor licenses from 24 to 23 due to the closure of Donatella Mediterranean Bistro,
1512 Sherman Avenue. This agenda item was introduced at the February 27, 2012 City
Council meeting.
For Action
(A16)0rdinance 15-0-12 Increasina the Number of Class D Liquor Licenses to
Permit Issuance to Creperie Saint Germain, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 15-0-12
increasing the number of Class D liquor licenses from 23 to 24 to permit issuance to
Creperie Saint Germain, 1512 Sherman Avenue. This agenda item was introduced at
the February 27, 2012 City Counci'I meeting.
For Action
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March 19, 2012 .
(A17)0rdinance 16-0-12 Increasinq the Number of Class D Liquor Licenses to
Permit Issuance to Todoroki, LLC.
The Local Liquor Commissioner recommends adoption of Ordinance 16-0-12
increasing the number of Class D liquor licenses from 24 to 25 to permit issuance to
Todoroki, 524-526 Davis St. This agenda item was introduced at the February 27, 2012
City Council meeting.
For Action
(A18)0rdinance 18-0-12 Decreasina the Number of Class B Liquor Licenses Due
to Closure of Merle's Smokehouse
Staff recommends adoption of Ordinance 18-0-12 decreasing the number of Class B
liquor licenses from 17 to 16 due to the closure of Merle's Smokehouse, 1727 Benson
Avenue. This agenda item was introduced at the February 27, 2012 City Council
meeting.
For Action
(Al9)Ordinance 20-0-12 Amendinq Title 10. Motor Vehicles and Traffic. Chapter
11. to Exempt Residents of Parkinq District A from the Two -Hour Parkina
Restriction on Benson Avenue, East Side, Universitv Place to Emerson Street
The Transportation/Parking Committee and staff recommend adoption of Ordinance 20-
0-12 amending City Code Section 10-11-10, Schedule X-(F)-6; "Residential Exemption
Parking District A" to exempt residents of Residential Parking District `A', from the Two -
Hour parking restriction on Benson Avenue, East Side, University Place to Emerson
Street. This agenda item was introduced at the February 27, 2012 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(H1)Approval of February 2012 Township Bills
Township of Evanston Supervisor recommends that City Council to approve the
Township of Evanston bills, payroll, and medical payments for the month of February
2012 in the amount of $154,333.48.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(01)AoDroval of Recommended Chanaes to the Facade Improvement Proaram
The Economic Development Committee and staff recommend City Council approval of
modifications to the Facade Improvement Program described in the staff memo and in
the updated Facade Improvement Program Guidelines and Program Agreement dated
February 17, 2012.
For Action
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March 19, 2012
APPOINTMENTS
(APP1) For Appointment to:
M/W/EBE Development Committee Donna Su
(APP2) For Reappointment to:
Firefighter's Pension Board Liz Rorke
Items for discussion:
(A3.4)Approval of Purchase of Auto Parts from CARQUEST
\Staff recommends City Council authorize the City Manager to execute a contract for the
purchase of auto parts for three (3) years from CARQUEST (2312 Main Street,
Evanston, IL) in the amount of $76,000 annually. Funding will be provided by the Major
Maintenance Account 7710.65060 within the Fleet Services Fund, which has a total
budget of $950,000 for FY2012 of which $90,000 is allocated for this purchase.
For Action
Alderman Burrus motioned for approval and then asked Alderman Rainey to speak on
the item. Alderman Rainey voiced her concern for the committee not giving an
opportunity to a local proprietor not being included in the bid for A3.4. The motion was
then moved and seconded with a Roll Call vote of 8-1 (Alderman Rainey voting nay), the
motion passed.
(A6)Approval of 2012 Fleet Purchasinq Plan and Green Initiative Update
Staff recommends City Council approval of the 2012 Fleet Purchasing Plan which
includes the 2012 Equipment Replacement Proposal in the amount of $2.4 million, the
2012 Additional Equipment Replacement Proposal in the amount of $1.1 million and the
2013 Equipment Specification and Bid Plan. Funding for this plan will be from the Fleet
Fund in the amount of $2.4 million, Fleet Fund Reserve in the amount of $600,000 and
the General Fund Reserve in the amount of $500,000.
For Action
Alderman Burrus stated this item was held in committee and will be on the April 10th
agenda.
(A14)0rdinance 23-0-12 Increasinq the Number of Class B Liquor Licenses to
Permit Issuance to Evanston Pub, Inc.
The Local Liquor Commissioner recommends adoption of Ordinance 23-0-12
increasing the number of Class B liquor licenses from 16 to 17 to permit issuance to
Evanston Pub, Inc., d/b/a World of Beer, 1601 Sherman Avenue. This item was
introduced at the February 27, 2012 City Council meeting, and will be considered at
the March 19, 2012 Administration & Public Works and City Council meetings.
For Action
Alderman Burrus stated it will be sent back to the Liquor Commission to consider
creating a different kind of licensing. Grant Farrar, City Consul stated direction was
given to him to create a new tavern/bar license. Mayor Tisdahl asked would that be a
straight bar license. Mr. Farrar stated yes that was the direction given to him from the
committee. Alderman Burrus stated they could not approve the issuance of a license
because it did not conform to what they were asking for and could not offer it as it
March 19, 2012
stands.
Call of the Wards:
Ward 4, Alderman Wilson wanted to challenge the low turnout and urged voters to get
out and vote.
Ward 5, Alderman Holmes had no report.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover she thanked Matt for his organizing an excellent Evanston
Day in Springfield, and the trip to Washington and a report is coming soon. She also
announced the death of a Betty Moore as well as giving a slight historical background.
Ward 8, Alderman Rainey made a reference to the Minority Business Committee for an
explanation of how decisions are made concerning local businesses. She mentioned
the death of a couple by the name of Carter and the unbelievable collection of baseball
cards he possessed. She also mentioned the Carter's donation of a half -a -million dollars
to the Levy Center.
Ward 9, Alderman Burrus she thanked all who came to her ward meeting, and she
spoke of
Ward 1, Alderman Fiske had no report.
Ward 2, Alderman Braithwaite urged the voters get out and vote.
Ward 3, Alderman Wynne echoed the comments of Aldermen Burrus and Grover's
statements concerning the two trips.
Alderman Wilson motioned to convene into Executive Session to discuss Real Estate
and Minutes. It was a unanimous voice vote and the meeting was closed at 9:35 pm.
Submitted By,
Hon. Rodney Greene/City Clerk
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