HomeMy WebLinkAboutMINUTES-2012-11-26-201211
1
City or
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 26, 2012
Present: Alderman Burrus
Alderman Holmes
Alderman Fiske
Alderman Tendam
Alderman Braithwaite
Alderman Grover
Alderman Wilson
Alderman Rainey
Alderman Wynne
Presiding: Mayor Elizabeth B. Tisdahl
Mayor Tisdahl called the Regular Meeting of the City Council to order after a quorum was
established with the Roll Call at 9:' 7 pm.
Mayor Public Announcements and Proclamations:
Mayor Tisdahl announced Recognition of Long Term Care Administrators Charlotte Kohn
(Forty years of service) and Dennis Tossi (Twenty years of service). Mr. Tossi was not
present to receive his plaque. Ms. Evonda Thomas read a bio of Ms. Kohn after she was
presented with a plaque from the Mayor.
Mayor Tisdahl's final announcement was for the Red and White Day November 26, 2012
in honor of the Northshore Alumni Chapter of Delta Sigma Theta.
City Manager Public Announcements:
Public Technology Institute Engaged Community Award
"Solixir Beverage Company" announcement was given by Scott Lerner, Founder and
CEO. Mr. Lerner stated he employed ten staff, and it is a water product with no sugar
and four different formulas. He also left samples of the product for the Council.
Erica Storlie presented the Mayor with a glass -teardrop award from the Public
Technology Institute for the City's engagement .in the community. There will also be two
outreach activities for the 311 Censer.
City Manager Bobkiewicz also announced Shop Evanston for Saturday December 15tn
and to place a colorful logo on the windows of the stores and residential homes. This is to
encourage everyone one to shop in Evanston for the Christmas Holidays.
Communications: City Clerk
City Clerk Greene announced and exhibited the wooden plaque that he and the
Township had received recognizing the more than seventy hours of educational training
received for the year.
1
Citizen Comment:
Agenda items:
These persons spoke on item All & ECTV:
Betty Ester, 2113 Church Street, stated she was kind of puzzled when she went through
the agenda concerning the budget. She stated, "I got a kind of confused when it said this
was for the 2013 budget". City Manager Bobkiewicz gave some clarification in response
to Ms. Ester's somewhat confused issue. He also directed her to speak with Mr. Lyons to
obtain further clarification.
Lilo Schuster, 1708 Chicago Ave,
Non-Aqenda items:
Junad Rizki, 2284 stated there is City wide theft of health benefits by staff and City
Officials and a full investigation should be done and those who were involved should be
prosecuted and fired. The City Manager then asked the Mayor and proceeded to respond
to the statements made by Mr. Rizki.
Fay Kaiser, 927 Noyes gave a history lesson on the Noyes Cultural Center, and does not
want Piven Theater to be allowed to expand, which will be pushing tenants out and losing
its diversity.
Padma Rao, 2246 Sherman stated her dissatisfaction with the minutes of the clerk as
being defective, quoted lawsuits against the City, questioned why the City Clerk did not
use City Lawyer but went outside (and wondered the cost), Kendall and the City Council
using tax payer's money to eat pizza from the pizza palace.
B.K. Rao, 2246 Sherman first asked if the microphones were on before she began to
speak, and she was reassured the microphone was on by the Mayor. She stated the City
does not deserve the title "Tree City". She wanted to know what achievements the
Council have made in the last four years, also to stop spending money on pizza for their
eating habits.
Items not approved on Consent Aaenda:
(A3.5)Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo's
Power Equipment
Staff recommends City Council approval for the purchase of five (5) vehicles/units for
various departments in the amount of $121,444.50 as follows: Currie Motors (9423 W.
Lincoln Highway, Frankfort, IL) in the amount of $97,908.00 and Russo's Power
Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of
$23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550) in
the amount of $127,058.50.
For Action
(A3.6)Approval of Contract with First Bank and Trust of Evanston for Bankinq
Services (RFP 12-142)
Staff recommends that City Council authorize the City Manager to execute a four-year
contract for commercial banking services with First Bank and Trust of Evanston.
Commercial services include City payroll, accounts payable and cash management
functions.
For Action
(A9)ADDroval of Downtown Evanston FY2013 Reauest for Budget Contribution
Share
The Economic Development Committee and staff support a recommendation to the City
Council for approval of the Fiscal Year 2013 budget for Downtown Evanston. Funding is
provided by: 1) $370,000 from the Special Service Area # 4 (SSA #4) for downtown
operations and maintenance; 2) $113,000 from the Economic Development Fund for
supplemental marketing and economic development activities; and 3) $88,247 split
equally between the Washington National TIF and Economic Development fund for
additional maintenance contract reimbursements for a total budget allocation of
$571,247.
For Action
(A10)Resolution 83-R-12 Adoatina the FY 2013 Budget of the Citv of Evanston
Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the
City of Evanston in the amount of $247,359,877.
For Action
(A11)Ordinance 127-0-12. Amendina the Evanston Citv Code Title 7, Chapter 12,
Citv Waterworks Svstem "Charges, Rates, Fees and Penalties"
Staff recommends City Counciladoption o` Ordinance 127-0-12 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
"Charges, Rates, Fees, and Penalties._" Staff is recommending a three percent (30/6)
water rate increase.
Forintroduction
(HI)Ordinance 117-0-12. Amendina the Evanston Citv Code to Make Certain.
Chanaes to the Evanston Public Library Board's Authority*
Human Services Committee and staff recommend consideration and approval of
Ordinance 117-0-12. This ordinance was approved by the Human Services Committee
on November 5, 2012, and introduced at the City Council meeting on November 12,
2012.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Special City Council Meeting of October 29, 2012
(M2)Approval of Minutes of the Special City Council Meeting of November 10, 2012
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al)City of Evanston Payroll through 11/04/12 $2,658,036.06
(A2)City of Evanston Bills FY2012 11/27/12 $4,419,784.60
(A3.1)ADDroval of Contract with G.A. Johnson & Son for the 2012 Washroom
Renovation Proiect at the Lorraine H. Morton Civic Center (Bid 12-137)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2012 Washroom Renovation Project at the Lorraine H. Morton Civic Center with
G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the amount of $284,880.
Funding is provided by FY 2012 and 2013 Capital Improvement Project (CIP) Account
415175 with a total budget of $675,000.
For Action
(A3.2)Approval of Sinale Source Purchase of Hardware and Installation Services
from Dell, Inc.
Staff recommends City Council approval of the purchase of server and storage
hardware, licensing and related installation services from Dell, Inc. (One Dell Way,
Round Rock, TX) in the amount of $138,149.96. Funding is provided by account
1932.65555 — IT Personal Computer Equipment: $69,996.45 from the FY2012 budget
allocation of $210,000, and $68,153.51 from the FY2013 budget allocation of $285,000.
For Action
(A3.3)Approval of Contracts for Water Treatment Chemicals (Bid 12-1721
Staff recommends that City Council authorize the City Manager to execute contracts to
the following vendors to supply water treatment chemicals: 1) USALCO (1120 Middle
River Road, Baltimore, MD) in the amount of $192,330.40 to supply aluminum sulfate
(alum); 2) Alexander Chemical Corp (1901 Butterfield Road, Downers Grove, IL) in the
amount of $40,714 to supply chlorine; 3) Alexander Chemical Corp in the amount of
$161,700 to supply HFS acid (fluoride); 4) BASF Corporation (2371 Wilroy Road,
Suffolk, VA) in the amount of $30,400 to supply polymer; and 5) Pristine Water
Solutions (1570 Lakeside Drive, Waukegan, IL) in the amount of $107,070 to supply
blended phosphate. The total of these purchases is $532,214.40, which is provided by
accounts 7110.65015, 7110.65030 and 7110.53591 with a total FY2013 budget of
$670,000.
For Action
(A3.4)Approval of Sole Source Purchase of Salt Brine Machine from EJ
Equipment
Staff recommends City Council approval of a sole source purchase of a Cargill Model
ABS-2 Automated Brine Maker from EJ Equipment (P.O. Box 665, Manteno, IL) not to
exceed the amount of $88,000. Funding is provided by the Capital Improvement Plan
New Salt Dome Construction Account (416088.655150) with a budget of $460,000.
For Action
(A4)Approval of Chanae Order No. 1 for Evanston Water Utility Suoervisory
Control And Data Acquisition (SCADA) Svstem Upgrades (RFP 11-421
Staff recommends that the City Council authorize the City Manager to execute Change
Order No. 1, granting a time extension of 121 calendar days, to the agreement with
Allan Integrated Control Systems, Inc. (2021 Beulah Avenue, East Troy, WI), for the
Evanston Water Utility SCADA System Upgrades (RFP 11-42). No additional funding
will be required for Change Order No. 1.
For Action
(A5)Resolution 73-R-12; Approvina Release of Certain Closed Session Minutes
It is recommended that the City Council. adopt Resolution 73-R-12 releasing the closed
session meeting minutes listed on Exhibit A and finding that a need still exists for
confidentiality as to the minutes on Exhibit B.
For Action
(A6)Resolution 81-R-12 Authorizina the Citv Manaaer to Execute a License
Amendment with SDrintCom. Inc. for Wireless Service Improvements at
Fleetwood-Jourdain Center
Staff recommends that the City Council adopt resolution 81-R-12 amending the license
agreement with SprintCom, Inc for the installation of additional underground
connections to the existing monopole at the Fleetwood-Jourdain Center. No City of
Evanston funding is required for the installation of this equipment.
For Action
(A7)Resolution 82-R-12 Authorizina Permit Aareements to Establish a
Construction Yard for the Larae Diameter Sewer Rehabilitation Proiect
Staff recommends adoption of Resolution 82-R-12 authorizing the City Manager to
execute agreements with the Metropolitan Water Reclamation District of Greater
Chicago and the Skokie Park District to establish a construction yard on property owned
by the MWRDGC and leased to the Skokie Park District in conjunction with Bid 12-153,
Cleveland and Davis Streets Large Diameter Sewer Rehabilitation Project. There are no
fees associated with the proposed permit agreements.
For Action
(A8)Ordinance 106-0-12. Amendina Title 10. Motor Vehicles and Traffic,
Chapter 6, Illeaally Parked or Abandoned Autos
Staff recommends that the City Council approve Ordinance 106-0-12 amending Title
10, Motor Vehicles and Traffic, Chapter 6, Illegally Parked or Abandoned Autos, adding
subsection 10-6-14: Fire Lanes. Under the proposed amendment, by contract the City
will be empowered to enter onto private property to enforce fire lane violations.
For Introduction
PLANNING & DEVELOPMENT COMMITTEE
(PI)Ordinance 138-0-12. Grantina a Special Use for an Automobile Service
Station and a Variance for 19' Accessory Structure Canopy Height at 2400
Main St.
Zoning Board of Appeals and City staff recommend adoption of Ordinance 138-0-12 _
granting a special use permit for the operation of an Automobile Service Station and a
variance for 19' accessory structure canopy height at 2400 Main Street.
For Introduction
HUMAN SERVICES
(1-12)0rdinance 111-0-12. Establishina the Americans with Disabilities Act Advisory
Board
Human Services Committee and staff recommend approval of Ordinance 111-0-12
establishing the Americans with Disabilities Act Advisory Board to assist the City of
Evanston with prioritizing ADA issues and infrastructure improvements. This ordinance
was approved by the Human Services Committee on November 5, 2012, and
introduced at the City Council meeting on November 12, 2012.
For Action
APPOINTMENTS
(APP1)For Apuointment to;
Arts Council
Jose Aleman
Arts Council
Fran Joy
Arts Council
Rina Gitlin
Civil Service Commission
Dina Berne
Civil Service Commission
Lynn Richmond
Environment Board
Stephanie Brown
Environment Board
Tom Clark
Commission on Aging
Marcia Achenbach
Commission on Aging
Yolanda Bender
Commission on Aging
Bonnie Lockhart
Housing & Homelessness Committee
Jeremy Spitzer
Mental Health Board
Carolyn Bell
Mental Health Board
Azhar Harris
For Action
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. A
Roll Call vote was 9-0 and the Consent Agenda was approved.
Items for discussion:
(A3.5)Approval of 2012 Final Vehicle Purchases from Currie Motors and Russo's
Power Eauipment
Staff recommends City Council approval for the purchase of five (5) vehicles/units for
various departments in the amount of $121,444.50 as follows: Currie Motors (9423 W.
Lincoln Highway, Frankfort, IL) in the amount of $97,908.00 and Russo's Power
Equipment Incorporated (9525 W. Irving Park Road, Schiller Park, IL) in the amount of
$23,536.50. Funding is provided by the Equipment Replacement Fund (7780.65550) in
the amount of $127,058.50.
For Action
Alderman Grover stated the item was moved to the next AP&W committee meeting.
(A3.6)Approval of Contract With First Bank and Trust of Evanston for Bankinq
Services (RFP 12-142)
Staff recommends that City Council authorize the City Manager to execute a four-year
contract for commercial banking services with First Bank and Trust of Evanston.
Commercial services include City payroll, accounts payable and cash management
functions.
For Action
Alderman Grover motioned for approval and it was seconded. Alderman Wilson recused
himself from the voting. A Roll Call was taken with 8-0 and the motion passed.
(A9)Approval of Downtown Evanston FY2013 Reauest for Budaet Contribution
Share
The Economic Development Committee and staff support a recommendation to the City
Council for approval of the Fiscal Year 2013 budget for Downtown Evanston. Funding is
provided by: 1) $370,000 from the Special Service Area-# 4 (SSA #4) for downtown
operations and maintenance; 2) $113,000 from the Economic Development Fund for
supplemental marketing and economic devel.apment activities; and 3) $88,247 split
1
equally between the Washington National TIF and Economic Development fund for
additional maintenance contract reimbursements for a total budget allocation of
$571,247.
For Action
Alderman Grover motioned for approval and it was seconded as amended. A Roll Call
vote was taken with a 7-2 result and the motion passed (Aldermen Fiske and Holmes
voted nay).
(A10)Resolution 83-R-12 Adootina the FY 2013 Budaet of the Citv of Evanston
Staff recommends approval of Resolution 83-R-12 adopting the FY 2013 Budget of the
City of Evanston in the amount of $247,359,877.
For Action
Alderman Grover motioned for approval and it was seconded. A Roll Call vote was
taken with a 9-0 result and the motion passed.
(Al1)Ordinance 127-0-12. Amendina the Evanston Citv Code Title 7. Chapter 12.
City Waterworks Svstem "Charces, Rates, Fees and Penalties"
Staff recommends City Council adoption of Ordinance 127-0-12 Amending the
Evanston City Code, Title 7, Chapter 12, Relating to the City Waterworks System
"Charges, Rates, Fees, and Penalties." Staff is recommending a three percent (3%)
water rate increase.
For Introduction
Alderman Grover motioned for approval and it was seconded. Alderman Grover stated
this increase would not take effect until next year July 1, 2013 and we still have the
lowest water rate in the state. A Roll Call vote was taken with a 9-0 and the motion
passed.
(1-111)0rdinance 117-0-12. Amendina the Evanston Citv Code to Make Certain
Chanaes to the Evanston Public Library Board's Authoritv
Human Services Committee and staff recommend consideration and approval of
Ordinance 117-0-12. This ordinance was approved by the Human Services Committee
on November 5, 2012, and introduced at the City Council meeting on November 12,
2012.
For Action
Alderman Holmes motioned for approval and it was seconded. Alderman Rainey is in
support of a Library District. A Roll Call was taken with a 7-2 to approve and the motion
passed (Aldermen Burrus and Rainey voted nay).
Call of the Wards
Ward 9, Alderman Burrus had no report.
Ward 1, Alderman Fiske Tuesday, December 4th ward meeting 7-9 @ Evanston Public
Library.
Ward 2, Alderman Braithwaite had no report.
Ward 3, Alderman Wynne had no report
Ward 4, Alderman Wilson made a reference to the Planning & Development Committee
to consider revisions to the occupancy code to be included in the January 14th meeting.
Ward 5, Alderman Holmes had no report.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover had no report.
Ward 8, Alderman Rainey made a referral to AP&W to consider changes to the 5%
advantage for Evanston contractors for projects in creating the threshold for that
advantage.
Alderman Wilson motioned to adjourn into Executive Session to discuss Litigation,
Personnel, and minutes. With a unanimous voice vote the Regular meeting of the City
Council ended at 10:26 pm.
Submitted by,
Hon. Rodney Greene, City Clerk
1
1