HomeMy WebLinkAboutMINUTES-2013-05-13-20131
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City of
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, May 13, 2013
Roll Call: Alderman Fske Alderman Tendam
Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes
Presiding:
Mayor Elizabeth Tisdahl
At 6:10 pm Mayor Tisdahl asked the City Clerk to make a Roll Call, which he did and
announced there was a quorum of Aldermen. She then welcomed all to the Regular
meeting of the City Council and asked Father Robert Oldershaw, St. Nicholas Chu; ch to
provide the first prayer from the Clergy, followed by Pastor Patricia A. Efriom, Ebenezer
AME Church, and finally Cantor Arik Y. Luck, Beth Emet, The Free Synagogue.
After the invocations were delivered, Mayor Tisdahl called upon the Honorable Judge
Lionel Jean -Baptiste to administer the Athenian Oath of Citizenship and the Oath of
Office to the Mayor, City Clerk and Township Supervisor. Upon completion of the Oath of
Office the Mayor, City Clerk and Township Supervisor signed their individual Oath of
Office documents.
After the Mayor had been sworn into Office she then performed the swearing Oath of
Office to the nine Aldermen individually, and then the Athenian Oath of Citizenship
collectively.
Once all had been sworn into their respective Offices the Council recessed for an
informal reception for the Officials and their families and friends who were in attendance.
All of -the ceremohie- s-of the occasc ion an be seen on the City's website or to purchase a
copy from the Clerk's Office.
The Regular Meeting of the 79th City Council reconvened at 8:50 PM to continue with the
business. of the evening.
Mayor Public Announcements and Proclamations,
Mayor Tisdahl announced that May, 2013 was "Mental Health Month"
City Manager Public Announcements
City Manager Bobkiewicz had no announcements
City Clerk Greene had no Communications
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Citizen Comments:
Aqenda items:
Alan Gratch, 1134 Judson a member of the Northshore Coalition for Peace Just and the
Environment spoke of his concerns to have a moratorium before using the drones and
how it affects the privacy, weaponry, etc.
Dickelle Fonda, 1220 Darrow thanked Alderman Grover for introducing the drone
technology for Evanston as well as mentioning other elected Officials. She hoped the City
Council would step back and wait for regulations from the Federa'i Government.
Marcia Bernsten, 1213 Maple she also spoke of concerns of the drone initiative and how
it does not go far enough in covering more aspects of the proposed ordinance. She too
encouraged the Council to wait.
Carl Bova, 1322 Rosalie St. spoke of his reservations of the bike rack element is a large
expense that should not be incurred and should be removed from the contract.
Junad Rizki, 2284 Sheridan spoke of the transponders and that City staff has not come
up with an explanation to the public concerning their water bill accounts.
Non-Aqenda items:
Madelyn DuCree, 1929 Foster St. read an article concerning the project that Lauren and
Alana (ETHS students) successfully organized and carried out on Saturday. She also
named other officials, staff, and officers who were involved as well and thanked them for
their contributions to the event.
Junad Rizki, 2284 Sheridan talked about the continued pattern that he sees as miss
uses of tax -payers monies. He believes the Council owes the public an explanation
concerning the closed door meetings of the Harley/Clarke Mansion property. He also
requested that the Mayor explain the purpose of selling 2.5 acres of parkland in
discussions.
Items not approved on Consent Aqenda:
(A3.9)Apr)roval of Contract with Citywide Elevator Inspection Services, Inc. for
Citv of Evanston -Elevator Inspection Proqram (RFP 13-11)
Staff recommends that City Council authorize the City Manager to execute a contract for
elevator inspection and plan review services with Citywide Elevator Inspection Services
(7144 N. Harlem Ave. Suite 303, Chicago, IL). The contract term will be for a period of
three years from the commencement date. After the initial term, there shall be two (2)
options to renew for one (1) additional year. The FY 2013 cost of the proposed contract
will be assessed on a per -unit basis and is estimated to be approximately $44,496 for a
total of 824 inspections.
For Action
(P3)Ordinance 49-0-13; Grantinq Major Zoninq Relief for the Elimination of
Required Parkinq at 623-627'/2 Howard Street
Staff recommends adoption of Ordinance 49-0-13 granting major zoning relief to
eliminate 8 required off-street parking spaces for a Type 1 Restaurant for a total of zero
off-street parking spaces. The proposal will allow for the redevelopment of a vacant
commercial space and will not negatively impact adjacent properties since there is
ample street parking, and public and private parking lots.
For Introduction
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(P4)Ordinance 50-0-13; Amendinq Various Portions of the City Code in order to
Requlate Vacation Rentals as a Tvpe of B&B Establishment
Staff requests consideration of Ordinance 50-0-13, which would regulate vacation
rentals as a subset of B&B establishments. Consequently, any vacation rental could
operate only pursuant to a Special Use permit issued by the City Council after
recommendation from the ZBA.
For Introduction
(P7)Ordinance 47-0-13, Amendinq the Zoning Ordinance to allow Commercial
Indoor Recreation as a Special Use in the 12 District
Staff recommends approval of ordinance 47-0-13 as amended and introduced by City
Council on April 22, 2013. The ordinance as amended retains the term
"Commercial" in the zoning use and definition for "Commercial Indoor Recreation,`' as
currently defined in Section 6-18-3 of the Zoning Ordinance.
For Action
(H3)Resolution 27-R-13; Authorizinq the City to Establish a Moratorium on the
Use of Unrequlated Drone Technologv
On May 6, 2013, the Human Services Committee unanimously recommended approval
of Resolution 27-R-13.
For Action
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of April 22, 2013
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al)City of Evanston Payroll through 4/21/13 $2,864,245.29
(A2)City of Evanston Bills FY2013 5/14/13 $4,433,738.05
Credit Card Activity for Period End March 31, 2013 $ 123,085.43
(A3.1)Approval of Contract with Municipal Sales for 2013 Root Treatment of
Sewer Mains (Bid 13-23)
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2013 Root Treatment of Sewer Mains (Bid 13-23) with Municipal
Sales .(P.O. Box 4743,. Queensbury.,. NY) in, the. amount_ of..$44,018.95...Funding-is .
provided by the Sewer Fund, Account 7400.62461, which has an allocation of $215,000
for this type of work.
For Action
(A3.2)Approval of Contract with Swanson Flo for Pump Control Valves (Bid 13-28)
Staff recommends that City Council authorize the City Manager to execute a contract for
the purchase of Pump Control Valves (Bid 13-28) with Swanson Flo (151 Cheshire
Lane, Plymouth, MN) in the amount of $43,046. Funding is provided by the Water Fund,
Account 7130.65702, which has an allocation of $152,500 for capital outlay projects.
For Action
(A3.3)Approval of Contract with Chicagoland Pavinq for 2013 MFT Street
Resurfacinq Proiect (Bid 13-31)
Staff recommends that City Council authorize the City Manager to execute a contract
awarding the 2013 MFT Street Resurfacing Contract (Bid 13-31) to Chicagoland Paving
(225 Telser Road, Lake Zurich, IL 60047) in the amount of $1,059,900. Funding is
provided from the Motor Fuel Tax Funds with an approved 2013 budgeted amount of
$1,400,000.
For Action
(A3.4)Approval of Contract with Bolder Contractors Inc. for Davis Street Water
Main & Sewer Replacement Proiect (Bid 13-36)
Staff recommends that City Council authorize the City Manager to execute a contract for
the Davis Street Water Main & Sewer Replacement Project (Bid 13-36) with Bolder
Contractors Inc. (440 Lake Cook Road, Deerfield, IL) in the amount of $2,648,200.
Funding is provided by the Washington National TIF Fund in the amount of $1,025,000;
the Water Fund $170,000 (733086.65515); and the Metropolitan Water Reclamation
District Fund for Sewer Replacement $822,497.50. $630,702.50 is to be funded by the
Water Fund through the City's 2013 Bond sale.
For Action
(A3.5)Approval of Contract with Chicagoland Pavinq for Parkinq Lot Improvement
Proiect at Central Street and Stewart Avenue (Bid 13-37)
Staff recommends that City Council authorize the City Manager to execute a contract for
the Central Street & Stewart Avenue parking lot rehabilitation project (Bid 13-37) with
Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of $419,900.
Funding is provided from the Parking Fund, with a budget allocation of $540,000.
For Action
(A3.6)Approval of Vehicle Purchase for Evanston Police Department from Golf
Mill Ford
Staff recommends City Council approval for the purchase of one (1) replacement
vehicle (Ford Expedition) for the Evanston Police Department in the total amount of
$35,018 from Golf Mill Ford (9401 N. Milwaukee Avenue, Niles, IL). Funding is provided
by the Fleet Vehicle Replacement Fund (Account 7780.65550).
For Action
(A3.7)Approval of Contract Award to G.A. Johnson & Son for the 2013 Noves
Cultural Arts Center Chimnev & Roof Repair Project (Bid 13-02)
Staff recommends that City Council authorize the City Manager to execute a contract for
the base bid plus alternates 1, 3 and 7 for the 2013 Noyes Cultural Arts Center Chimney
& Roof Repair Project with G.A. Johnson & Son (828 Foster Street, Evanston, IL) in the
amount of $1,073,660. Funding is provided by: 1) $70,000 from the FY 2013 CIP Fund
Account No. 415663. 2) $750,000 from a State of Illinois DCEO Grant; and 3) $434,000
from proposed FY2013 CIP Amendment. Total 2013 budget allocation is $1,254,000.
For Action
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(A3.8)Approval of Contract Award to Qualitv Restorations, Inc. for the 2013
Sherman Plaza Garage Facade Repairs (Bid 13-17)
Staff recommends that City Council authorize the City Manager to execute a contract for
the base bid plus Alternate 1 for the 2013 Sherman Plaza Garage Facade Repairs with
Quality Restorations, Inc, (356 Tioga Trail, Wood Dale, IL) in the amount of $
274,100.00. Funding is provided by: 1) $200,000 from the FY2013 Parking Fund
Account No. 700506; and 2) $117,300 from FY 2013 Parking Fund Account No.
7036.65515. Total Budget allocation is $317,300.
For Action
(A4)Approval of Post Debt Issuance Procedures Manual
Staff recommends that City Council approve a Post Debt Issuance Manual for use in the
administration of the City's debt portfolio. The Manual is recommended by the City's
Bond Counsel, Chapman and Cutler. It is also favorably viewed by bond ratings
agencies. The Manual covers the procedures and actions the City needs to take each
year to maintain the tax exempt status of City debt.
For Action
(A5)Resolution 32-R-13; Regardinq Howard Hartrev TIF District Surplus
Staff recommends that City Council approve Resolution 32-R-13 declaring a surplus of
$1.OM from the Howard Hartrey Tax Increment Financing (TIF) District at the end of
Fiscal Year 2012.
For Action
(A6)Ordinance 42-0-13; Authorizinq Sale of Surplus Property
Staff recommends that City Council authorize the City Manager to publicly offer for sale
various vehicles and equipment owned by the city through public auction based on
Ordinance 42-0-13 through Manheim Auction Service (550 S. Bolingbrook Drive,
Bolingbrook, IL). The vehicles are presently out of service.
For Introduction
(A7)Ordinance 44-0-13; Decreasinq the Number of Class 131 Liquor Licenses.
Closure of The Kea
Staff recommends adoption of Ordinance 44-0-13, which decreases the number of
Class B1 liquor licenses now in force from six (6) to five (5) due to closure of The Keg of
Evanston, 810 Grove Street. The Ordinance was introduced at the City Council meeting
on April 22, 2013.
For Action
(A8)Ordinance 45-0-13; Decreasinq the Number of Class AA -Liquor Licenses,
Closure of Central Street Cafe
Staff recommends adoption of Ordinance 45-0-13, which decreases the number of
Class AA liquor licenses now in force from one (1) to zero (0) due to the closure of the
Central Street Cafe, 2800 Central Street. The Ordinance was introduced at the City
Council meeting on April 22, 2013.
For Action
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(A9)Ordinance 27-0-13; Special Assessment No. 1510 for Allev Pavinq Project,
North of Madison Street. East of Sherman Avenue
Staff recommends approval of Ordinance 27-0-13 by which City Council would
authorize paving of the alley north of Madison Street, East of Sherman Avenue through
the Special Assessment Process. Funding is provided by special assessment funds and
by home owners to be collected over a period of ten years. The City's share of
$31,445.64 is provided by the Special Assessment Fund 6365.65515. The Ordinance
was introduced at the City Council meeting on April 22, 2013.
For Action
PLANNING AND DEVELOPMENT
(P1)Approval of Sidewalk Cafe for JT's Bar and Grill, 1639 Orrinqton Avenue
Staff recommends approval of a first-time application for a sidewalk cafe (SWC) permit
for JT's Bar and Grill, a Type 1 Restaurant located at 1639 Orrington Avenue.
For Action
(P2)Approval of Sidewalk Cafe for World of Beer. 1601 Sherman Avenue
Staff recommends approval of a first-time application for a sidewalk cafe (SWC) permit
for World of Beer a Type 1 Restaurant located at 1601 Sherman Avenue.
For Action
(P5)Ordinance 46-0-13; Amendinq the Zoninq Ordinance to Allow Yard Waste
Transfer Facilities as Special Uses in the 13 District.
The Plan Commission and City staff recommend approval of proposed Ordinance 46-0-
13 amending the Zoning Ordinance to allow yard waste transfer facilities as special
uses in the 13 General Industrial District. The P&D Committee held Ordinance 46-0-13
in committee at its meeting of April 22, 2013, at the request of 9th Ward Alderman
Coleen Burrus.
For Introduction
(P6)Resolution 31-R-13; 1890 Maple Avenue Parkina Lease
City Manager requests authorization from the City Council to negotiate with PARC
Investment Properties, LLC regarding a parking lease for 1890 Maple Avenue as
provided by Resolution 31-R-13.
For Action
(P8)Ordinance 38-0-13, Amendinq the Zoninq Ordinance to Increase the
Production Limit for Micro=Distilleries - - - -- --- The Plan Commission and City staff recommend adoption of Ordinance 38-0-13
amending the Zoning Ordinance to increase the allowed production limit for Micro -
Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment
would bring the Zoning Ordinance regulation into agreement with the City's liquor
license classification, which was amended to allow the 35,000 gallon yearly limit by
Ordinance 17-0-13, adopted February 11, 2013. This Ordinance was introduced at the
City Council meeting on April 22, 2013.
For Action
HUMAN SERVICES COMMITTEE
(HI)Township of Evanston April 2013 Bills
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of April 2013 in the
amount of $110,631.39.
For Action
(H2)Approval of a Three Year Extension for Northwestern Football Parking on
the Evanston Wilmette Golf Course durinq Home Football Games (Season
2013, 2014 and 20151
Staff recommends approval of the Evanston Wilmette Golf Course Association's request
for a three year extension to park cars on holes 1, 2, 11 and 12 of the golf course during
Northwestern University home football games. On May 6, 2013, the Human Services
Committee recommended approval of the 3 year extension.
For Action
(H4)Ordinance 8-0-13: Amending Title 2, Chapter 3 of the Citv Code to Reflect
Changes in the Commission on Aqinq
On May 6, 2013, the Human Services Committee recommended approval of Ordinance
8-0-13.
For Introduction
RULES COMMITTEE
(01)Resolution 29-R-13; Supportinq Immigration Reform
At the request of the Mayor, the Rules Committee referred Resolution 29-R-13 to City
Council for approval on May 6, 2013.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(02)Resolution 25-R-13; Authorizinq Financial Assistance for the Music Institute
of Chicaqo's Rehabilitation at 1702 Sherman Avenue
The Economic Development Committee and staff recommend City Council approval of
Resolution 25-R-13, authorizing the City Manager to negotiate a TIF Construction
Grant Agreement with the Music Institute of Chicago for improvements to property
located at 1702 Sherman Avenue. This Construction Grant Agreement would provide a
refundable- grant up to $165,000: Funding is--provided-by The Washington National -Tax
Increment Financing District's "Other Improvements" Account (5470.62605).
For Action
APPOINTMENTS
(APP1)For Appointment to:
M/W/EBE Development Committee Stephen Boyd
Preservation Commission Diane Williams
Public Art Committee Jason Brown
Utilities Commission Eric Rosenberg
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded,
and with a Roll Call vote of 9-0 the Consent Agenda was approved.
Items for discussion:
(A3.9)Approval of Contract with Citvwide Elevator Inspection Services, Inc. for
Citv of Evanston -Elevator Inspection Proqram (RFP 13-11)
Staff recommends that City Council authorize the City Manager to execute a contract for
elevator inspection and plan review services with Citywide Elevator Inspection Services
(7144 N. Harlem Ave. Suite 303, Chicago, IL). The contract term will be for a period of
three years from the commencement date. After the initial term, there shall be two (2)
options to renew for one (1) additional year. The FY 2013 cost of the proposed contract
will be assessed on a per -unit basis and is estimated to be approximately $44,496 for a
total of 824 inspections.
For Action
Alderman Grover stated this item went back to committee.
(P3)Ordinance 49-0-13, Grantinq Major Zoninq Relief for the Elimination of
Required Parkinq at 623-627'/2 Howard Street
Staff recommends adoption of Ordinance 49-0-13 granting major zoning relief to
eliminate 8 required off-street parking spaces for a Type 1 Restaurant for a total of zero
off-street parking spaces. The proposal will allow for the redevelopment of a vacant
commercial space and will not negatively impact adjacent properties since there is
ample street parking, and public and private parking lots.
For Introduction
Alderman Fiske motioned for approval after the rules were suspended by Alderman
Rainey, during the reading of the Consent Agenda and with a 9-0 Roll Call vote the
motion passed.
(P4)Ordinance 50-0-13; Amendinq Various Portions of the Citv Code in order to
Requlate Vacation Rentals as a Tvpe of B&B Establishment
Staff requests consideration of Ordinance 50-0-13, which would regulate vacation
rentals as a subset of B&B establishments. Consequently, any vacation rental could
operate only pursuant to a Special Use permit issued by the City Council after
recommendation from the ZBA.
For Introduction
Alderman Fiske stated this item was talked about and was sent back to committee.
(P7)Ordinance 47-0-13; Amendinq the Zoninq Ordinance to allow Commercial
Indoor- Recreation asa-Special Use in the-12-District- - -
Staff recommends approval of ordinance 47-0-13 as amended and introduced by City
Council on April 22, 2013. The ordinance as amended retains the term
"Commercial" in the zoning use and definition for "Commercial Indoor Recreation," as
currently defined in Section 6-18-3 of the Zoning Ordinance.
For Action
Alderman Fiske motioned for approval and it was seconded, but it was decided to hold
over until the next meeting of the Council on May 20, 2013.
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(H3)Resolution 27-R-13; Authorizinq the City to Establish a Moratorium on the
Use of Unrequlated Drone Technology
On May 6, 2013, the Human Services Committee unanimously recommended approval
of Resolution 27-R-13.
For Action
Alderman Braithwaite motioned for approval and it was seconded. This item was to be
held to a definite time to return on the Council Agenda on May 28, 2013.
Call of the Wards:
Ward 8, Alderman Rainey congratulated the Council for being reelected. She also
mentioned a court case that will occur on Wednesday morning at 9:30 am in room 206
in the Skokie Court House and asks all to be there. July 8th will be the next appearance
and she mentioned the Howard & Hoyne store in her ward that is jeopardy of loosing
their business license due to ongoing drug and gang activity.
Ward 9, Alderman Burrus thanked all who had assisted her in getting reelected for her
second term of office, as well as the City Council for working so well together.
Ward 1, Alderman Fiske expressed her appreciation to those who worked with her and
the first ward residents who she works very hard for and she really likes her job. She
made a reference to the City Manager to inform her who pays hotel taxes, and if bed
breakfast's and rentals should pay. June 4th is her ward meeting 7-9 pm at the Library.
They will be meeting with the new Kendall developer's tomorrow night, and she then
congratulated all of her colleagues.
Ward 2, Alderman Braithwaite thanked the City staff and his family for the huge
responsibility of the position he takes very seriously, and his colleagues for teaching him
and working with him the past 4 years. Thursday he will have a 2"d ward meeting 7 pm
and this is the last one for the summer.
Ward 3, Alderman Wynne thanked the residents -of the 3`d ward for their support to her
and the projects that happened in the 3rd ward. She also thanked the City staff and all of
her colleagues. She also thanked Madeline and her adult daughter for cleaning up once
a week. After all the wards had been recognized she got up to thank her husband, son
and daughter for all of their support.
Ward 4, Alderman Wilson thanked the 4th ward residents for his reelection and he is
happy to be working with his colleagues for another 4 years. He thanked his family for
supporting him which makes it all happen for him. His 4th ward meeting will be the 22"d
from 7-8 pm at the YMCA on Grove.
Ward 5, Alderman Holmes thanked her rag tail campaign crew for stepping up for her.
She also mentioned the Saturday event and how well it was organized. This Thursday
night will be her 5th ward meeting at 7 pm to discuss gun violence.
Ward 6, Alderman Tendam thanked the voters of the 6th ward residents and his family
as well as the City staff. Alderman Tendam stood up as Alderman Wynne did to also
thank his husband Neil for handling his campaign and the support he gave him.
Ward 7, Alderman Grover announced the death of Keith Woods, and the thanked her
children, husband, nieces, and her friends and the residents, and the City staff and her
colleagues who have been a learning curve for her. She then proposed to have the
Mayor and City Clerk to speak as well during the call of the wards if they so inclined.
Mayor Tisdahl asked the Clerk if he wanted to speak and she said of course you do.
City Clerk Greene thanked the Council for allowing him to thank those persons who
were instrumental in getting his petitions, and they were: Paul Howlett, Katherine
Bridges, Pam Levy, Hervie and Pat Fox, and his wife who allows him the privilege to
serve the citizens in both the City and Township, and all of the residents. He finally
threw kisses to his wife with sound effects.
Mayor Tisdahl thanked the citizens and stated she ran because she said this is a
wonderful community and the Council as well as all who got her name on the ballot to
be reelected.
Alderman Wilson motioned to adjourn and it received a second and with a unanimous
voice vote the Regular meeting of the 79th City Council ended at 10:25 pm.
Submitted by,
Hon. Rodney Greene, CIVIC, City Clerk
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