HomeMy WebLinkAboutMINUTES-2013-04-22-20131
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, April 22, 2013
Roll Call: Alderman Fiske
Alderman Tendam
Alderman Braithwaite
Alderman Grover,
Alderman Wynne
Alderman Rainey
Alderman Wilson
Alderman Burrus
Alderman Holmes
Presiding:
Mayor Elizabeth Tisdahl
Mayor Public Announcements and Proclamations
League of Women Voters: 100 Years of Women Voting Anniversary, who had a
Proclamation read by the Mayor honoring those who sought voting rights for women.
Preservation Month — May 2013, and Public Service Week, May 5 — 11, 2013 were both
announced by the Mayor for their specific time slots.
City Manager Public Announcements
Matt was asked to come and talk about the partnership with the 4tn of July Association
Community Meeting April 29, 7 pm Fleetwood/Jourdaine Center, he also spoke on the
Chicago Transit Authority (CTA) Summer Construction Update.
Spring/Summer Tree Removal Schedule was presented by Mr. D'Agostino, Assistant
Director of Public Works for Forestry. There are 400 trees along the parkways as well as
some private properties. There are also tree stumps that need to be removed as well,
and he explained the schedule for this year.
Steve Griffin, the Director of Community & Economic Development was given recognition
by the City Manager and Council Members as he prepares to leave the City's
employment.
Mr. McRae, Deputy City Manager gave a report on the Summer Youth Program, where
300 youth showed up, well dressed and very professional in their interviews. The earliest
youth was here at the Center at 5:45 am. There will be a second run this coming
Saturday, April 27tn
Communications: City Clerk
Mentioned the close of the election season and that the final official list from David Orr's
Office will come out by April 30tn and the swearing in of the elected officials will cccur on
Monday, May 13cn
Citizen Comment
Agenda items:
Junad Rizki, 2284 Sheridan talked about the continued pattern that he sees as miss
uses of tax -payers monies. He believes the Council owes the public an explanation
City Council Agenda April 22, 2013 Page 2 of 9
concerning the closed door meetings of the Harley/Clarke Mansion property. He also
stated that any business that loses customers is not a good business entity and will
probably leave Evanston.
Non -Agenda items:
B.K. Rao, 2246 Sherman, she made accusations concerning Alderman Grover's
behavior towards her and her daughter in how they should present their comments. She
also raised her voice to the Mayor when she suggested she was out of order, and told the
Mayor that she was out of order and to let her read her letter. She continued to accuse
Alderman Grover of misconduct and suggested she be censured.
Padma Rao, 2246 Sherman, she too started off by demeaning the 7th ward Alderman
(Jane Grover) accusing her of bigotry, ignorance, incompetent, and abysmally arrogant.
Mayor Tisdahl stated that Ms. Rao was out of order Ms. Rao raised her voice as well and
demanded the Mayor to keep quite. She further went on and told the Mayor to shut up
during citizen's comments. She then attacked the actions of the 8th ward Alderman (Ann
Rainey), 1st ward Alderman (Judy Fisk).
Maggie Weiss, 2744 Lawndale, came expressly to pass out invitations to the opening
house ceremony of the Noyes Culture Center which will be Thursday, May 2nd
Betty Ester, 1320 Church Street came to state that Ms. DuCree could not be here but
will be at the next Council meeting in May. She then wished Mr. Griffin congratulations on
his move and expressed that she and the CHODOOs would miss him.
SPECIAL ORDER OF BUSINESS
(SP1)Davis Street Improvement Project: 500 Block of Davis Street Review
Staff recommends review and direction from City Council for options regarding the 500
block of Davis Street segment of the Davis Street Improvement Project.
For Action
Ms. Suzette Robinson, Director of Public Works gave a presentation on the Davis Street
proposed bike path. She asked for the Council's approval to go ahead with the
proposal. Her complete presentation can be obtained from the city's website.
Items not approved on Consent Agenda:
(Al2)Ordinance 27-0-13, Special Assessment No. 1510 for Allev Paving Proiect,
North of Madison Street, East of Sherman Avenue
Staff recommends approval of Ordinance 27-0-13 by which City Council would
aut onze paving of t e alley north -o Madison Street, East of Sherman Avenue through
the Special Assessment Process. Funding- is provided by special assessment funds and
by home owners to be collected over a period of ten years. The City's share of
$31,445.64 is provided by the Special Assessment Fund 6365.65515.
For Introduction
(P4)Ordinance 47-0-13 Amendinq the Zoninq Ordinance to Allow Indoor
Recreation as a Special Use in the 12 District
The Plan Commission and City staff recommend adoption of Ordinance 47-0-13
amending the Zoning Ordinance to allow indoor recreation facilities as special uses in
the 12 District, as well as modification to remove the term "commercial" from the zoning
definition so that non-commercial entities may establish such use.
For Introduction
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City Council Agenda April 22, 2013 Page 3 of 9
(P5)Ordinance 46-0-13 Amendincl the Zoninq Ordinance to Allow Yard Waste
Transfer Facilities as Special Uses in the 13 District.
The Plan Commission and City staff recommend approval of proposed Ordinance 46-0-
13 amending the Zoning Ordinance to allow yard waste transfer facilities as special
uses in the 13 General Industrial District.
For Introduction
(P6 and P7) Staff requests removal of Ordinances 1-0-13 and 35-0-13 from the agenda
so that the P&D Committee may consider a new ordinance regulating vacation rentals
as a subset of bed & breakfast establishments at its meeting on May 13, 2013. These
agenda items were held in Committee on April 1, 2013.
(P6)Ordinance 35-0-13, Enactinq a New Title 5,, Chapter 9 of the Citv Code to
Require the Licensinq of Vacation Rentals
Ordinance 35-0-13 enacts a new Title 5, Chapter 9 of the City Code to require the
licensing of vacation rentals.
For Introduction
(P7)Ordinance 1-0-13, Enactinq a New Title 5. Chapter 9 of the Citv Code to
Prohibit Vacation Rentals
Ordinance 1-0-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation
rentals.
For Introduction
CONSENT AGENDA
(MI)Approval of Minutes of the Regular City Council Meeting of April 1, 2013
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al)City of Evanston Payroll through 3/24/13 $2,765,212.54
4/07/13 $2,568,979.04
(A2)City of Evanston Bills FY2013
4/23/13 $4,518,700.83
(A3.1)Approval of Renewal of CADS Software License and Service Aqreement
with SunGard Public Sector
Staff recommends ..that the City Council authorize -the City- Manager to- renew sole
source software license and service agreement with SunGard Public Sector (1000
Business Center Drive, Lake Mary, FL) for the Police Department's CADS (Computer
Aided Dispatch System) software in the amount of $72,828.32. Funding is provided by
the Emergency Telephone System Account (5150.62509) with a budget of $88,500.
For Action
(A3.2)Approval of Contract with 3 Point Athletics for the Citv's Golf Instruction
Proarams
Staff recommends City Council renew the contract between the City of Evanston and 3
Point Athletics (5251 Lawler Avenue, Chicago, IL) for the City's golf instruction
programs. The contract is for an additional one (1) year term from April 2013 to April
City Council Agenda April 22, 2013 Page 4 of 9
2014. Total program contract value is projected at $22,500 for 2013. Revenue from
program registrations are deposited into the General Fund Golf Program Account
3155.53565 and expenses for instruction paid from 3155.65040.
For Action
(A3.3)Approval of Green Bav Road Landscape Maintenance Contract with
Landscape Concepts Management, Inc. (Bid 13-241
Staff recommends City Council approval of a one-year contract award for the 2013
Green Bay Road Landscape Maintenance to the low bidder Landscape Concepts
Management, Inc. (31711 N Alleghany Rd, Grayslake, IL) in the amount of $24,804.53.
Funding is provided by the FY 2013 General Fund Parks/Forestry Account 3510.62195,
which has a total allocation of $120,000.
For Action
(A3.4)Approval of Purchase of Trees and Plantinq Services for Sorinn Plantina
from Suburban Tree Consortium
Staff recommends approval of the purchase of 200 trees and planting services for 100
trees from Suburban Tree Consortium (STC) in the amount of $55,077.48. Funding is
provided by the Parks/Forestry Division Account 3525.65005 with a total budget of
$80,000 which is used for both the spring and fall planting seasons.
For Action
(A3.5)Approval of Contracts for Fire Hvdrants and Distribution Svstem Valves
(Bid 13-20)
Staff recommends that City Council authorize the City Manager to execute a one-year
contract for the purchase of Fire Hydrants from HD Supply Waterworks (29950 Skokie
Highway, Lake Bluff, IL) in the amount of $49,610, and for the purchase of distribution
system valves from EJ USA, Inc. (301 Spring Street, East Jordan, MI) in the amount of
$39,465. Funding for both contracts will be from the Water Fund, Account 7115.65055.
The FY 2013 budget in this account for the purchase of distribution materials is
$120, 000.
For Action
(A3.6)Approval of Sprinq Vehicle and Equipment Purchases
Staff recommends City Council approval for the purchase of six (6) replacement
vehicles/units in the total amount of $549,171.30 as follows: Currie Motors, one Chevy
Tahoe in the amount of $31,697;-Standard Equipment -Company, -one street sweeper in
the amount of $167,293; Prairie Archway International, two dump trucks with plows and
spreaders in the amount of $286,650; Autobarn of Evanston, one small pick-up truck in
the amount of $23,102.30; Vermeer Midwest, one stump grinder in the amount of
$40,429. Funding for these vehicles is provided by the Equipment Replacement Fund
Account 7780.65550 which has a budget of $2,036,733.
For Action
(A3.7)Aw)roval of Harlev Davidson Lease Agreement Renewal with Chicano
Harlev Davidson Inc. for Evanston Police Department (Bid 12-123)
Staff recommend that City Council authorize the City Manager to sign a one (1) year
lease renewal agreement with -Chicago Harley-Davidson Inc. (2929 Patriot Boulevard, -
Glenview, IL) in the amount of $26,019 for the period June 1, 2013 to May 31, 2014 for
City Council Agenda April 22, 2013 Page 5 of 9
seven (7) Harley Davidson motorcycles. Funding is provided by Fleet Capital Outlay,
Vehicle Lease Charges Account 7780.62402 with a budget or $28,000.
For Action
(A3.8)Avnroval of Contract Extension with Healv Asphalt for Hot Mix Asphalt (Bid
12-34)
Staff recommends City Council approval of a one-year contract extension for the
purchase of 500 tons of modified hot mix asphalt at a cost of $52 per ton and 300 tons
of modified hot mix binder at the cost of $44 per ton to Arrow Road Construction dba
Healy Asphalt (3401 South Busse Road, Mt. Prospect, IL) for for a cost of $39,200.
Funding is provided by the FY 2013 Street and Alley Account (2670.65055) in the
amount of $31,200; the Water Fund Account (7115.65051) in the amount of $4,000; and
the Sewer Fund Account (7400.65051) in the amount of $4,000.
For Action
(A4)Resolution 20-R-13, Authorizinq Release of Certain Closed Session Minutes
Staff requests adoption of Resolution 20-R-13 releasing the closed session meeting
minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the
minutes on Exhibit B.
For Action
(A5)Resolution 22-R-13, Authorizinq Destruction of Audio Recordings of Closed
Session Meetinqs
Staff requests adoption of Resolution 22-R-13 approving the destruction of certain audio
recordings of the Evanston City Council closed session meetings listed on Exhibit 1 of
Resolution 22-R-13.
For Action
(A6)Resolution 21-R-13, Construction Fundinq & Construction Enciineerina
Services Agreement for Bridqe Street Bridqe Proiect (RFQ 10-251
Staff requests approval of Resolution 21-R-13, authorizing the City Manager to execute
the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and
Construction Engineering Services Agreement with Alfred Benesch & Company for
Federal participation for Bridge Street reconstruction project. Funding for Engineering
Services is provided by the Capital Improvements Fund Account 415885 in the amount
of $240,000, for which the City will be reimbursed $192,000 (80%) by the Highway
Bridge Program Funds through- IDOT." The- City's -share Will be $48,000 '(20%).
Construction funding is provided by Highway Bridge Program Funds through IDOT in
the amount of $1,561,760 (80%) and $387,940 (20%) in local funding provided by the
Bridge Street Project Account 415885.
For Action
(A7)Resolution 24-R-13, Easement Agreement with Metropolitan Water
Reclamation District for Bridqe Street Bridge Proiect
Staff requests consideration of Resolution 24-R-13, authorizing the City Manager to
execute an Easement Agreement with the Metropolitan Water Reclamation District
(MWRD) for Bridge Street reconstruction project.
For Action
City Council Agenda April 22, 2013 Page 6 of 9
(A8)Resolution 26-R-13, Authorizinq an Intergovernmental Aareement for the
Repair of the Davis Street Sewer with the Metropolitan Water Reclamation
District of Greater Chicaqo
Staff recommends adoption of Resolution 26-R-13 authorizing the City Manager to
execute an Intergovernmental Agreement for repair of the Davis Street Sewer with the
Metropolitan Water Reclamation District of Greater Chicago.
For Action
(A9)Ordinance 44-0-13. Decreasinq the Number of Class B1 Liquor Licenses..
Closure of The Keq,
Staff recommends adoption of Ordinance 44-0-13, which decreases the number of
Class 131 liquor licenses now in force from six (6) to five (5) due to closure of The Keg of
Evanston, 810 Grove Street.
For Introduction
(A10)0rdinance 45-0-13, Decreasinq the Number of Class AA Liquor Licenses._
Closure of Central Street Cafe
Staff recommends adoption of Ordinance 45-0-13, which decreases the number of
Class AA liquor licenses now in force from one (1) to zero (0) due to the closure of the
Central Street Cafe, 2800 Central Street.
For Introduction
(All)Ordinance 48-0-13, Permittinq Issuance of a Class C Liquor License to
Farmhouse Evanston. LLC, d/b/a Farmhouse Tavern
Staff recommends City Council adoption of Ordinance 48-0-13, which increases the
number of Class C liquor licenses to thirty-two (32), to permit issuance of a Class C
license to Farmhouse Evanston, LLC d/b/a Farmhouse Tavern, 703 Church St.
For Introduction
(A13)0rdinance 40-0-13, Permittinq Issuance of a Class D Liquor License to Table
Nine, LLC, d/b/a Company,
Staff recommends City Council adoption of Ordinance 40-0-13, which amends
Evanston City Code of 2012 Subsection 3-4-6-(D), to increase the number of Class D
liquor licenses to twenty-two (22), to permit issuance of a Class D license to Table Nine,
LLC d/b/a Company, 1307 Chicago Ave. This Ordinance was introduced at the April 1,
2013 City Council meeting.
For Action
PLANNING AND DEVELOPMENT
(P1)Resolution 28-R-13 Reservina 2013 Bond Volume Cap
Staff recommends adoption of Resolution 28-R-13, which reserves the City's right to
issue $7,104,575 in tax exempt bonds under the bond volume cap allocation. This
Resolution must be adopted by May 1, 2013.
For Action
(P2)Approval of Sidewalk Cafe for Found. 1631 Chicaao Ave
Staff recommends approval of a first-time application for a sidewalk cafe (SWC) permit
for Found, a Type 1 Restaurant located at 1631 Chicago Ave.
For Action
City Council Agenda April 22, 2013 Page 7 of 9
(P3)Ordinance 38-0-13 Amendinq the Zoninq Ordinance to Increase the
Production Limit for Micro -Distilleries
The Plan Commission and City staff recommend adoption of Ordinance 38-0-13
amending the Zoning Ordinance to increase the allowed production limit for Micro -
Distilleries from 5,000 gallons per year to 35,000 gallons per year. The amendment
would bring the Zoning Ordinance regulation into agreement with the City's liquor
license classification, which was amended to allow the 35,000 gallon yearly limit by
Ordinance 17-0-13, adopted February 11, 2013.
For Introduction
(P8)Ordinance 41-0-13 Grantinq a Special Use for a Tvpe 2 Restaurant at 1629
Orrington Avenue (Naf Naf Grill)
The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 41-
0-13 granting a special use permit for the operation of a Type 2 Restaurant Naf Naf
Grill at 1629 Orrington Avenue. This Ordinance was introduced at the April 1, 2013 City
Council meeting.
For Action
(P9)Ordinance 4-0-13 Amendinq the Zoninq Ordinance to Allow the Expansion
of Leqal Nonconforminq 1- 4 Familv Residential Uses by Maior Variation
Following a recommendation of the Planning and Development Committee, City staff
recommends the adoption of proposed Ordinance 4-0-13 to amend the Zoning
Ordinance to allow properties with one to four -family legal nonconforming residential
uses to apply for zoning relief through the Major Variation process to increase the
structures' bulk. This Ordinance was introduced at the April 1, 2013 City Council
meeting.
For Action
HUMAN SERVICES
(H1)Township of Evanston March 2013 Bills
Township of Evanston Supervisor recommends that City Council approve the Township
of Evanston bills, payroll, and medical payments for the month of March 2013 in the
amount of $152,743.36
For Action
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded.
With.a 9-0. Roll .Call_vote it was.approved.
Items for discussion:
(Al2)Ordinance 27-0-13, Special Assessment No. 1510 for Allev Pavinq Proiect.
North of Madison Street, East of Sherman Avenue_
Staff recommends approval of Ordinance 27-0-13 by which City Council would
authorize paving of the alley north of Madison Street, East of Sherman Avenue through
the Special Assessment Process. Funding is provided by special assessment funds and
by home owners to be collected over a period of ten years. The City's share of
$31,445.64 is provided by the Special Assessment Fund 6365.65515.
For Introduction
Alderman Grover motioned for action and it was -seconded with a 8-0 Roll Call vote the
motion was approved.
City Council Agenda April 22, 2013 Page 8 of 9
(P4)Ordinance 47-0-13 Amendinq the Zoninq Ordinance to Allow Indoor
Recreation as a Special Use in the 12 District
The Plan Commission and City staff recommends adoption of Ordinance 47-0-13
amending the Zoning Ordinance to allow indoor recreation facilities as special uses in
the 12 District, as well as modification to remove the term "commercial" from the zoning
definition so that non-commercial entities may establish such use.
For Introduction
Alderman Fiske motioned to accept the ordinance as amended with a second and
a unanimous voice vote the motion was approved.
(P5)Ordinance 46-0-13 Amendinq the Zoninq Ordinance to Allow Yard Waste
Transfer Facilities as Special Uses in the 13 District.
The Plan Commission and City staff recommends approval of proposed Ordinance 46-
0-13 amending the Zoning Ordinance to allow yard waste transfer facilities as special
uses in the 13 General Industrial District.
For Introduction
Alderman Fiske stated the Ordinance was held in committee.
(P6 and P7) Staff requests removal of Ordinances 1-0-13 and 35-0-13 from the agenda
so that the P&D Committee may consider a new ordinance regulating vacation rentals
as a subset of bed & breakfast establishments at its meeting on May 13, 2013. These
agenda items were held in Committee on April 1, 2013.
(P6)Ordinance 35-0-13, Enactinq a New Title 5,Chapter 9 of the Citv Code to
Require the Licensinq of Vacation Rentals
Ordinance 35-0-13 enacts a new Title 5, Chapter 9 of the City Code to require the
licensing of vacation rentals.
For Introduction
Alderman Fiske stated the Ordinance was held in committee until May, 13tn
(P7)Ordinance 1-0-13, Enactinq a New Title 5, Chapter 9 of the Citv Code to
Prohibit Vacation Rentals
Ordinance 1-0-13 enacts a new Title 5, Chapter 9 of the City Code which bans vacation
rentals.
For Introduction
Alderman Fiske stated the Ordinance was held in committee until May, 13tn
Call of the Wards:
Ward 1, Alderman Fiske expressed how she will miss Mr. Griffin and his
Professionalism in all that he accomplished while he was here in Evanston.
Ward 2, Alderman Braithwaite echoed the same feelings and how he has valued all his
input to the 2"d ward. He also thanked the staff for the Summer Youth Initiative this past
Saturday.
Ward 3, Alderman Wynne thanked the Police Department for the beat meeting and she
looks forward to the next one. She stated how she will miss Mr. Griffin and how she
appreciated his Professionalism.
Ward 4, Alderman Wilson thanked Mr. Griffin and stated he had no report.
City Council Agenda April 22, 2013 Page 9 of 9
Ward 5, Alderman Holmes stated she was sorry he would not be here for the progress
that will happen in the 5th ward, and that she will miss him. She announced the beat
meeting will be Wednesday night at Fleetwood/Jourdaine. She also enjoyed the time
spent in the Council Chamber with ETHS students who sat on the Dias and experienced
government from another perspective.
Ward 6, Alderman Tendam announced the 6th ward beat meeting will be tomorrow night
at Curt's Cafe. He congratulated the Unity weekend that all who participated and he
thanked and wished Mr. Griffin good luck.
Ward 7, Alderman Grover she thanked the cast and crew at the Levy Center for the
production of the Wizard of OZ. Police beat meeting was successful, and to spend
money on Central street this weekend. She too thanked Mr. Griffin for all of his
assistance and wished him well.
Ward 8, Alderman Rainey the thanked the Police beat meeting at the outpost. A group
of them will be traveling by bus to the Chicago Business Meeting on Thursday morning.
She also thanked Steve for his assistance and it was wonderful working with him from
the bottom of her heart.
Ward 9, Alderman Burrus mentioned the beat meeting this Thursday at the Levy Center
at 7:00 pm. She stated she will miss Steve and her husband Dave will miss playing golf
with him.
Mayor Tisdahl concurred with all that was said concerning Mr. Steve Griffin.
Alderman Wilson motioned to convene into Executive Session to discuss Personnel and
minutes. After a second and with a unanimous voice vote the Regular meeting ended at
9:42 pm.
Submitted by,
Hon. Rodney Greene, CIVIC, City Clerk
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