HomeMy WebLinkAboutMINUTES-2013-05-28-2013City of
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Tuesday, May 28, 2013
Roll Call: Alderman Fiske Alderman Holmes
Alderman Braithwaite Alderman Tendam
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Absent: Alderman Grover
Presiding: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order at 8:35 p.m. by Mayor
Tisdahl on Tuesday, May 28, 2013 in Council Chamber.
Mayor's Announcements and Proclamations
Mayor Tisdahl first thanked Dave Davis for bringing this opportunity to Council's
attention and then proclaimed June 20, 2013 as Business Event Day.
She also thanked the Planning & Development Committee for their discussion cf the
three unrelated law and said Alderman Wilson's proposal is a good idea and glad it was
sent on to the Plan Commission. She does however want one caveat put forward that
no one has ever been evicted under the law and that we do plan to enforce the new law.
Alderman Grover joined the meeting at 8:45 p.m.
City Manager's Public Announcements
City Manager Bobkiewicz introduced Santrice Martin, American Heart Association to
present the Fit -Friendly Gold Achievement Worksite Award to the City's Health
Department.
Mr. Bobkiewicz then recognized Adelita Hernandez, who is leaving her job as
Evanston's Citizen Achievement Coordinator, for all of her good work. She is moving on
to Evanston Rotary International.
Paul D'Agostino, assistant director Parks & Forestry, announced that to address the
challenges and opportunities related to the health of our City's tree population, the
Park's & Forestry Division and the Openlands Branch of Evanston TreeKeepers will co-
sponsor a free tree summit to save Evanston's urban forest. It will combine education
and entertainment and take place on Saturday, June 22. Plans are being finalized for
the event to take place at the Levy Center. Residents can call 3-1-1 or his assistant,
Kelsey Atkinson for more information or with any questions.
City Clerk Announcements: None
Citizen Comment
Timi Papas, Simpson St. read a statement from Marsha Bernston who could not be in
attendance. The statement thanked the Mayor, City Council and Chief Eddington for
sponsoring Resolution 27-R-13.
Dickelle Fonda, Darrow Ave. spoke in favor of the ban on drones and urged Council to
adopt Resolution 27-R-13.
Junad Rizki, Sheridan Rd gave his opinion regarding creativity and plans for sale of
Harley Clarke Mansion.
SPECIAL ORDER OF BUSINESS
(SP1) Resolution 34-R-13 Honorinq Outqoinq Township Supervisor Pat Vance
City Clerk Rodney Greene recommends adoption of Resolution 34-R-13
acknowledging service of outgoing Evanston Township Supervisor Pat Vance.
For Action
Alderman Braithwaite read the Resolution. Motion was made and seconded to
adopt. Approved by voice vote 9-0.
CONSENT AGENDA
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al) City of Evanston Payroll through 5/5/13 $2,619,382.07
(A2) City of Evanston Bills FY2013 5/29/13 $3,597,201.31
(A3.1) Approval of Sinqle-Source Purchase of Leak Detection Equipment from
Fluid Conservation Svstems
Staff recommends approval of a single -source purchase of water main leak
detection equipment from Fluid Conservation Services (502 Technecenter Drive
Suite B, Milford, OH) in the amount of $53,060. Funding is provided by the Water
Fund, Account 7130.65702, with a FY 2013 budget of $60,000 for the purchase
of leak detection equipment.
For Action
(A3.2) Approval of Contract with AVI Svstems for New Camera, Mixer and
Microphones for the Citv Council Chambers (Bid 13-33)
Staff recommends that City Council authorize the City Manager to execute a
contract with AVI Systems (621 Busse Rd., Bensenville, IL) for the purchase and
installation of new video cameras, mixer and microphones in the amount of
$43,167. Funding is provided by the PEG dedicated funds Account 1510.52181
from FY 2012 & 13.
For Action
6/25/2013 9:35 AM
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(A3.3) Approval of Sole Source Purchase of Flashback 2 Video Recordinq Svstem
for Patrol Squad Cars from L3 Mobile -Vision, Inc.
Staff recommends approval for the sole source purchase of twenty (20)
Flashback 2 in -car video recording systems from L3 Mobile -Vision, Inc. (90
Fanny Rd., Boonton, NJ) in the amount of $50,100. Funding is provided by Patrol
Operations Minor Equipment Account 2210.65085, with a total FY2013 budget of
$52,290.
For Action
(A3.4) Approval of Renewal Agreement with Open Kitchens Inc. for the 2013
Summer Food Service Proqram (Bid 11-01)
Staff recommends that City Council approve the renewal agreement for the 2013
Summer Food Service Program with Open Kitchens Inc. (1161 West 21st Street,
Chicago, IL) in the not -to -exceed amount of $2.446 per lunch. Estimated total
value of the food costs for the program are $86,500. Overall budgeted expenses
for the 2013 program are $115,092 which includes staffing seasonal salaries,
Social Security, Medicare, advertising, program supplies, sanitation fees, health
inspections and food costs. The estimated revenue is $103,000 to be reimbursed
through the Federal Government program to revenue account 3050.53565.
For Action
(A3.5) Approval of Contract Award to Construction Consultinq & Disbursement
Services, Inc. for the 2013 Ecoloqv Center Greenhouse Addition Proiect,
(Bid 13-16)
Staff recommends that City Council authorize the City Manager to execute a
contract for the base bid for the 2013 Ecology Center Greenhouse Addition
Project with Construction Consulting & Disbursement Services, Inc. (900 Skokie
Boulevard, Suite 100, Northbrook, IL) in the amount of $ 175,000. Funding is
provided by FY2013 Capital Improvement Program (CIP) Account No. 415688 in
the amount of $115,000.00 and the FY2013 CIP Amendment of $71,988 for a
total allocation of $186,988.
For Action OFF Consent Agenda
(A3.6) Approval of Professional Consulting Services Contract with McGuire
laleski & Associates, Inc. for the 2013 Fire Station #2 Renovation Proiect
(RFP 13-13)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2013 Fire Station #2 Renovation Project to McGuire Igleski &
Associates, Inc. (1330 Sherman Avenue, Evanston, IL) at a total cost of $22,527.
Funding is provided by FY2013 CIP Amendment Account #415827 with a budget
of $53,000.
For Action
(A3.7) Approval of Participation in a Joint Contract for Pavement Markinq
Staff recommends City Council approval to participate in a contract extension
through the Suburban Purchasing Cooperative (SPC) for pavement marking
services to apply thermoplastic marking materials at various locations throughout
the City in support of the pedestrian safety program. Participation in this contract
6/25/2013 9:35 AM
would not exceed $75,000. Funding is provided by the Capital Improvement
Fund Account 415937.65515, which has $275,000 budgeted for signage and
pavement striping for pedestrian safety.
For Action
(A3.8) Approval of Contract with Havev Communications for Emerqencv Liqhtinq
& Sirens (Bid 13-151
Staff recommends City Council authorize the City Manager to execute a one (1)
year contract with three (3) one (1) year renewals with Havey Communications
Inc. (28835 Herky Drive # 117, Lake Bluff, IL) for the purchase of emergency
lighting, sirens and after -market products and services in the amount of
$68,973.60. Funding is provided by the Equipment Replacement Fund
7780.65550 ($34,486.80) and the Fleet Maintenance Fund 7710.65060
($34,486.80).
For Action
(A3.9) Approval of Eight (8) Vehicle Replacement Purchase for Evanston Police
Department from Currie Motors
Staff recommends City Council approval for the purchase of eight (8)
replacement vehicles/units for the Evanston Police Department in the amount of
$222,273.98 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL), which
is the Northwest Municipal Conference Suburban Purchasing Cooperative
Competitive Bid (SPC) winner. Funding is provided by the Equipment
Replacement Fund (7780.65550), and represents 12.5% of FY2013 budget for
replacement vehicles and equipment.
For Action
(A3.10)Contract Extension with Golf Mill Ford Inc. for Ford Oriqinal Equipment
Manufacturer (OEM) Parts (Bid 12-118)
Staff recommends City Council approval of a one-year contract extension for the
purchase of Ford Original Equipment Manufacturer (OEM) parts in the amount of
$75,000 to Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL). Funding is
provided by the Major Maintenance, Materials to Maintain Autos Account,
7710.65060.
For Action
(A3.11)Aooroval of Contract Award for 2013 Water Main Replacement & Street
Resurfacinq CIP Project One (Bid 13-40)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2013 Water Main Replacement & Street Resurfacing CIP Project
One with Glenbrook Excavating & Contracting Inc. (20389 Weiland Road, Prairie
View, IL) in the amount of $1,998,898.26. Funding is provided by the Water Fund
$1,328,251.29 (733086.65515); Sewer Fund $92,247.54 (7420.65515); and CIP
Street Resurfacing Fund $578,399.43 (415857.65515).
For Action
6/25/2013 9:35 AM
(A3.12)Approval of Sinqle Source Contract with Schaefer Consultinq for Data
Conversion Services
Staff recommends City Council authorize the City Manager to execute a single -
source contract for data conversion service with Schaefer Consulting (34179
Golden Lantern #105, Dana Point, CA) in the amount of $36,000. Funding is
included as a part of the total funding cost for the New World System under the
contingency for "additional implementation services above the minimum
proposed by New World Systems." Funding will also be provided through salary
savings from the retirement of the Database Administrator position.
For Action
(A4) Approval of Approval of Change Order No. 1 for Utilitv Billinq Print and
Mailinq Services (Bid 10-32)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1 to the agreement with Third Millennium Associates, Inc.
(4200 Cantera Drive, Suite 105, Warrenville, IL), for the Utility Billing Print and
Mailing Services (Bid 10-32), increasing the amount of the contract by $5,000
and extending the contract completion date by 62 days. Funding is provided by
the Water Fund Account 7125.62455 in the amount of $3,000, and by the Sewer
Fund Account 7400.62455 in the amount of $2,000.
For Action
(A5) Approval for Acceptance of the Tinv House Donation
Staff recommends that the City Manager be authorized to execute an agreement
with Northwestern University to accept the donation of the Tiny House for
educational purposes.
For Action OFF Consent Agenda
(A6) Resolution 30-R-13. Appointinq Directors to the Solid Waste Aqencv of
Northern Cook Countv (SWANCC)
Staff requests adoption of Resolution 30-R-13 appointing the City of Evanston's
2013-2015 Director and Alternate Director to SWANCC.
For Action
(A7) Resolution 35-R-13, Authorizinq the Mavor to Execute a Hiqhwav Authoritv
Aqreement and Addendum with Ventura Realtv, Ltd.
Staff recommends approval of Resolution 35-R-13 authorizing the Mayor of the
City of Evanston to execute a Highway Authority Agreement and an Addendum
thereto with Ventura Realty, Ltd.
For Action
(A8) Ordinance 42-0-13; Authorizinq Sale of Surplus Property
Staff recommends that City Council authorize the City Manager to publicly offer
for sale various vehicles and equipment owned by the city through public auction
based on Ordinance 42-0-13 through Manheim Auction Service (550 S.
Bolingbrook Drive, Bolingbrook, IL). The vehicles are presently out of service.
This ordinance was introduced at the May 13, 2013 City Council meeting
For Action
6/25/2013 9:35 AM
PLANNING AND DEVELOPMENT
(P1) Approval of Communitv Partners for Affordable Housinq HOME Application
The Housing and Homelessness Commission and staff recommend the approval
of a $277,685 forgivable HOME loan to Community Partners for Affordable
Housing (CPAH) for the acquisition and rehabilitation of two housing units for
rental that is affordable for households whose incomes do not exceed 60% of the
area median income. Funding is provided by the HOME fund, which currently has
a balance of approximately $640,000 in HOME entitlement funds.
For Action
(P2) Ordinance 36-0-13 Amendinq the Zoninq Ordinance to Rezone 1715
Church Street, 1703 Darrow Avenue and 1711 Darrow Avenue from 12 to
MXE
The Plan Commission and City staff recommend approval of Ordinance 36-0-13,
a map amendment to rezone the property commonly known as 1715 Church
Street & 1703 Darrow Avenue (PIN 10-13-221-019) and 1711 Darrow Avenue
(PIN 10-13-221-018) from the 12 General Industrial District to the MXE Mixed Use
Employment District.
For Introduction
(P3) Ordinance 37-0-13 Amendinq the Zoninq Ordinance to Rezone 2153, 2143
& 2145 Ashland Avenue, 1515 & 1523 Pavne Street, and 2150 & 2156 Green
Bav Road from C2 to MXE
The Plan Commission and City staff recommend approval of Ordinance 37-0-13,
a map amendment to rezone the properties commonly known as 2153 Ashland
Avenue (PIN 10-12-416-006); 2143 & 2145 Ashland Avenue (PIN 10-12-416-
008); 1523 Payne Street (PIN 10-12-416-009); 1515 Payne Street (PIN 10-12-
416-010); 2150 Green Bay Road, (PIN 10-12-416-016 & 10-12-416-017); and
2156 Green Bay Road (PIN 10-12-416-011, 10-12-416-012, 10-12-416-018, 10-
12-416-015) from the C2 Commercial District to the MXE Mixed Use Employment
District.
For Introduction
(P4) Ordinance 53-0-13 Grantinq a Special Use for a Resale Establishment at
1104 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 53-0-13 granting a special use permit for a Resale Establishment for
office furniture at 1104 Davis Street called Not Fade Away. The applicant has
complied with all zoning requirements and meets all of the standards of a Special
Use in this District.
For Introduction
(P5) Ordinance 50-0-13, Amendinq Various Portions of the Citv Code in order to
Requlate Vacation Rentals as a Tvpe of B&B Establishment
Staff requests consideration of Ordinance 50-0-13, which would regulate
vacation rentals as a subset of B&B establishments. Consequently, any vacation
rental could operate only pursuant to a Special Use permit issued by the City
Council after recommendation from the ZBA. This ordinance was introduced at
6/25/2013 9:35 AM
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the May 13, 2013 City Council meeting and returned to Planning and
Development Committee for further amendment.
For Action OFF Consent Agenda
(P6) Ordinance 46-0-13; Amendinq the Zoninq Ordinance to Allow Yard Waste
Transfer Facilities as Special Uses in the M District.
The Plan Commission and City staff recommend approval of proposed
Ordinance 46-0-13 amending the Zoning Ordinance to allow yard waste transfer
facilities as special uses in the 13 General Industrial District. The P&D Committee
held Ordinance 46-0-13 in committee at its meeting of April 22, 2013, at the
request of 9th Ward Alderman Coleen Burrus. This ordinance was introduced at
the May 13, 2013 City Council meeting
For Action
(P7) Ordinance 47-0-13 Amendinq the Zoninq Ordinance to Allow Commercial
Indoor Recreation as a Special Use in the 12 District
Staff recommends approval of ordinance 47-0-13 as amended and introduced by
City Council on April 22, 2013. The ordinance as amended retains the term
"Commercial" in the zoning use and definition for "Commercial Indoor
Recreation," as currently defined in Section 6-18-3 of the Zoning Ordinance. At
the May 13, 2013 City Council meeting this agenda item was held for the May 20,
2013 meeting. On May 20, 2013 this ordinance was continued to the May 28,
2013 meeting.
For Action
HUMAN SERVICES
(H1) Resolution 27-R-13; Authorizinq the Citv to Establish a Moratorium on the
Use of Unrequlated Drone Technoloq)i
On May 6, 2013, the Human Services Committee unanimously recommended
approval of Resolution 27-R-13. This resolution was held at the May 13, 2013
City Council meeting.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Library Board Patel Vaishali
Motion made and seconded to approve Consent Agenda. Passed on voice vote 9-0.
6/25/2013 9:35 AM
ITEMS FOR DISCUSSION
(A3.5) Approval of Contract Award to Construction Consulting & Disbursement
Services, Inc. for the 2013 Ecoloqv Center Greenhouse Addition Proiect,
JBid 13-16)
Staff recommends that City Council authorize the City Manager to execute a
contract for the base bid for the 2013 Ecology Center Greenhouse Addition
Project with Construction Consulting & Disbursement Services, Inc. (900 Skokie
Boulevard, Suite 100, Northbrook, IL) in the amount of $ 175,000. Funding is
provided by FY2013 Capital Improvement Program (CIP) Account No. 415688 in
the amount of $115,000.00 and the FY2013 CIP Amendment of $71,988 for a
total allocation of $186,988.
For Action Off Consent Agenda. Will go back to the next scheduled
Administration & Public Works Committee meeting.
(A5) Approval for Acceptance of the Tiny House Donation
Staff recommends that the City Manager be authorized to execute an agreement
with Northwestern University to accept the donation of the Tiny House for
educational purposes.
For Action OFF Consent Agenda. Alderman Grover moved to accept the
donation of the Tiny House. It was seconded. Approved by vote 8-0: Alderman
Alderman Burrus recused herself.
(P5) Ordinance 50-0-13; Amendinq Various Portions of the Citv Code in order to
Reaulate Vacation Rentals as a Tvpe of B&B Establishment
Staff requests consideration of Ordinance 50-0-13, which would regulate
vacation rentals as a subset of B&B establishments. Consequently, any vacation
rental could operate only pursuant to a Special Use permit issued by the City
Council after recommendation from the ZBA. This ordinance was introduced at
the May 13, 2013 City Council meeting and returned to Planning and
Development Committee for further amendment.
For Action OFF Consent Agenda. Will go back to Planning & Development
Committee for amendments and then back to Council meeting on June 10, 2013.
(P7) Ordinance 47-0-13; Amendinq the Zoninq Ordinance to Allow Commercial
Indoor Recreation as a Special Use in the 12 District
Staff recommends approval of ordinance 47-0-13 as amended and introduced by
City Council on April 22, 2013. The ordinance as amended retains the term
"Commercial" in the zoning use and definition for "Commercial Indoor
Recreation," as currently defined in Section 6-18-3 of the Zoning Ordinance. At
the May 13, 2013 City Council meeting this agenda item was held for the May 20,
2013 meeting. On May 20, 2013 this ordinance was continued to the May 28,
2013 meeting.
For Action OFF Consent Agenda. Alderman Fiske moved to approve for
action, it was seconded. Alderman Wilson has reservations on the use of the
term `commercial' and proposes a phrase be added to the end of the definition of
Section 2 to read "for purposes of this definition, the term "commercial purpose"
as defined in this section shall not apply". Motion was seconded.
After some comments from other Aldermen, Alderman Rainey moved to hold this
item, including the move to amend to the next meeting. It was seconded.
6/25/2013 9:35 AM
HUMAN SERVICES
(H1) Resolution 27-R-13: Authorizina the Citv to Establish a Moratorium on the
Use of Unreaulated Drone Technoloav
On May 6, 2013, the Human Services Committee unanimously recommended
approval of Resolution 27-R-13. This resolution was held at the May 13, 2013
City Council meeting.
For Action OFF Consent Agenda. Several aldermen expressed their opinions
on this item. Passed by voice vote 5-4.
Alderman Wilson made a motion to overrule the "hold" on item PT 47-0-13 and it
was seconded. After comments, questions and clarification from legal counsel,
motion failed in a voice vote 4-5.
Call of the Wards
Ward 1 — Alderman Fiske: nosed that her next ward meeting would be Tuesday,
June 4 at the library from 7-9 pm; she mentioned the article in today's Daily
Northwestern regarding the university's housing policy. She feels it's time to have
some serious discussion with the university to fully understand how their policy
might affect properties in the City. She then asked staff to take a look at doing
that; she also wanted to remind everyone that even though at least 120 trees
were removed to allow an emergency vehicle access road at the new campus
parking garage we need to be serious about all of our trees
Ward 2 — Alderman Braithwaite: no report
Ward 3 — Alderman Wynne: no report
Ward 4 — Alderman Wilson: no report
Ward 5 —Alderman Holmes: no report
Ward 6 —Alderman Tendam: no report
Ward 7 —Alderman Grover: no report
Ward 8 — Alderman Rainey: she thanked those on Council who voted to not
overrule the motion to hold earlier in the evening.
Ward 9 — Alderman Burrus: she is concerned that non -Evanston residents are
being given priority for the Dempster Street boat selection process and asked
Human Services to check into that process.
Alderman Wilson made a motion to convene into Executive Session. It was
seconded. Meeting adjourned at 9:45 p.m
Respectfully submitted by Elaine Autwell, Deputy City Clerk
6/25/2013 9:35 AM
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