HomeMy WebLinkAboutMINUTES-2013-09-23-2013City of
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 23, 2013
Roll Call: Alderman Braithwaite Alderman Grover
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Burrus
Alderman Holmes Alderman Fiske
.Alderman Tendam
Presiding: Mayor Elizabeth B. Tisdahl
At the conclusion of the Town Board Meeting, the Regular Meeting of the City Council to
was called to order at 8:20 p.m. by Mayor Tisdahl on Monday, September 23, 2013 in
Council Chamber.
Mayor's Announcements and Proclamations
Mayor Tisdahl announced that October 6 — 12 is Fire Prevention Week. She also
offered her condolences to the Eckersall family. She then introduced William Stafford,
ETHS CFO and a member of the executive board of the Government Finance Officers
Association to present their Distinguished Budget Award for FY2013.
Before presenting the award to Marty Lyons, Mr. Stafford announced that Evanston is
one of 72 municipalities out of the 1,299 municipalities in Illinois to receive this award.
He congratulated City Manager Bobkiewicz and 'Marty Lyons, and the budget team of
Hitesh Desai, Lou Gergits, Brandon Dieter and Ashley Porter.
City Manager's Public Announcements
Mr. Lyons continued with an update on the FY2014 budget process. He advised the
audience to check the City's website calendar for dates of upcoming budget meetings.
City Clerk Communications: None _
Citizen Comment
Priscilla Giles expressed her concern about the plans to relocate the park at Emerson
and Ashland andthe reduction of green space in the neighborhood.
Betty Ester spoke on the proposed safe school zone.
Junad Rizki voiced his concerns regarding the Harley Clark Mansion.
Joan Taylor asked that Council approve full funding of the Mental Health Board 2014
request of $767,740.
Herb Harms said he is in favor of Harley Clark being demolished. He discovered quite a
few potentially dangerous problems after taking a walk on the grounds. He thinks there
should be more green park space for residents.
Minutes September 23, 2013 Page 2 of 7
Barbara Janes gave an update on the no park sales Vt community meeting held last
Wednesday. First she thanked Aldermen Grover and Fiske for attending and reported
that with several informative speakers in attendance, it opened up discussion for
potential future uses of Harley Clark Mansion. As there was no resolution, a 2"d meeting
will be held October 23 at 7pm in room 2404 of the Civic Center and she is asking the
community to think about what they want to see transpired for the Mansion.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting September 9, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al) City of Evanston Payroll through 9/8/13 $2,787,055.58
(A2) City of Evanston Bills FY2013
For Action
9/24/13 $5,395,610.95
(A3.1) Approval of Purchase of Trees and Plant_inq Services for Fall Plantina from
Suburban Tree Consortium
Staff recommends approval of the purchase of 250 trees and planting services
for 100 trees from Suburban Tree Consortium (STC) in the amount of $57,055.
Funding is provided by the Parks/Forestry Division Account 3525.65005. The
total budget for this line item is $80,000 which is used for both the spring and fall
planting seasons. The second source of funding is the. "I Heart Evanston Trees"
fundraising campaign in conjunction with our new "Replant Express" program.
This effort raised nearly $20,000 which will allow us to plant 100 extra trees this
fall. The balance of funding is provided. by the Tree Preservation Account
3525.53667.
For Action
(A3.2) Approval of Sinqle Source Purchase of Front -End Loader Repair Services
from West Side Tractor Sales Companv'
Staff recommends approval for repair expenses associated with the required
repairs to "front-end loader" (# 659) in the amount of $33,106.44 from West Side
- Tractor Sales Company (1560 N. Old Rand Road, Wauconda, IL). West Side
Tractor is the authorized single -source service provider for John Deere
Construction Equipment products. Funding is provided from the FY2013 Fleet
Services Account "Material to Maintain Autos" 7710.65060 which has $950,000
budgeted for equipment service.
For Action
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(A3.3) Approval of Contract with Heartland Business Svstems for the Evanston
VoIP (Voice over Internet Protocol) Phone Svstem (Bid 13-57)
Staff recommends City Council authorize the City Manager to execute a contract
for the Evanston VoIP Phone System with Heartland Business Systems (5400
Patton Drive, Unit 413, Lisle, IL), in the amount of $68,830.96. Funding will be
provided by IT Personal Computer Equipment Account 1932.65555. FY 2013 has
a budget of $284,200, and current balance of $178,739.
For Action
(A4) Approval of Expenditure of Public, Education & Government (PEG) Funds
to Evanston Community Television (ECTV), Evanston/Skokie School
District 65 and Evanston Township Hiqh School District 202 for Equipment
Purchases Used to Support PEG Channels
Staff recommends expending $108,100 for equipment purchases for the four
Evanston PEG Channels. ECTV requests approximately $71,600, $30,000 for
School District 202 and $6,500 for School District 65. Funding is provided by
Account 1510.52181- PEG Fees; $100,000 Budgeted in FY 2012 and $100,000
FY 2013.
For Action .
(A5) Sinqle Audit for FY 2012
Staff recommends City Council review and place on file the Single Audit report
for the fiscal year ending December 31, 2012.
For Action
(A6) Ordinance 97-0-13. Sale of Surplus Vehicles and Equipment
Staff recommends adoption of Ordinance 97-0-13 authorizing the City Manager
to publicly offer for sale various vehicles and equipment owned by the city
through public auction. The vehicles are presently out of service.
- For Introduction
.(A7) Ordinance 102-0-13, Decrease Class B Liquor License Due to Chanae in
Ownership of Flat Top Grill, 707 Church Street
Staff recommends City Council adoption of Ordinance 102-0-13.
For Introduction
(A8) Ordinance 103-0-13. Increase Class B Liquor License Due to Chance in
Ownership of Flat Top Grill, 707 Church Street
Staff recommends City Council adoption of Ordinance 103-0-13.
For Introduction
(A9) Ordinance 90-0-13, Proposed Revisions to Title 3, Chapter 4 Liquor Control
Reaulations
Staff recommends consideration of the comprehensive revision of the City Code
concerning liquor regulations. 'The Mayor and Local Liquor Control Board
recommend adoption following discussion conducted in March and April 2013.
Following Committee direction on September 9, 2013, staff prepared a summary
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Minutes September 23, 2013 Page 4 of 7
table of liquor classes within the proposed code amendment at section 3-4-6. In
addition, the Committee held the Ordinance for further discussion.
For Introduction
(A10) Ordinance 88-0-13, Amendina Hotel -Motel Tax Definitions
Staff recommends City Council adoption of Ordinance 88-0-13. The
amendments within Ordinance 88-0-13 speak to the City's hotel -motel tax code
and associated tax collection responsibilities for online travel companies. Staff
was asked to look at the current status of litigation in Cook County relative to this
issue. This ordinance was introduced at the September 9, 2013 City Council
meeting.
For Action
PLANNING AND DEVELOPMENT
(P1) Resolution 45-R-13 Authorizinq an Aqreement with the Evanston Township
Hiqh School District No. 202 and Communitv Partners for Affordable
Housinq for the Development of 1941 Jackson Avenue
City staff recommends approval of Resolution 45-R-13; which authorizes a
Development and Affordable Housing Agreement between the City, Evanston
Township High School District No. 202 ("ETHS"), and Community Partners for
Affordable Housing ("CPAH") for the future development of a property acquired
with Neighborhood Stabilization Program 2 ("NSP2") funds, 1941 Jackson
Avenue.
For Action
(P2) Ordinance 99-0-13 Grantina Maior Zoning Relief to Establish Open Parkinq
in the Street Side Yard at 1202 Sherman Avenue
City staff and the Zoning Board of Appeals affirms its recommendation to deny
the requested zoning relief to allow one open parking space in the street side
yard with a 3' street side yard setback where 15' is required for parking due to
the proximity of the parking space to the neighboring fence, the nearby
intersections of Sherman Avenue and Crain Street, and the lack of a unique
hardship that is particular to this property. This ordinance was introduced at the
September 9, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
(P3) Ordinance 98-0-13. Grantina Special Use for a Resale Establishment
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 98-0-13 granting a special use permit for the operation of a Resale
Establishment, Minouchic Boutique, at 1900 Asbury Avenue. This ordinance was
introduced at the September 9, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
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HUMAN SERVICES
(H1) Approval of Emerqencv Solutions Grant Program (ESG)-Substantial
Amendment to the HUD 2013 Annual Action Plan
Staff recommends approval of a Substantial Amendment to the 2013 Action Plan.
The City of Evanston's 2013 ESG grant of $115,781 is approximately 24% less
than the estimated grant used in the Action Plan. Because the reduction is more
than 10%, a substantial amendment to the 2013 Action Plan is required. The
substantial amendment must be approved by City Council before subrecipient
agreements may be executed. All subrecipient agreements must be executed by
October 14, 2013 to maintain compliance with ESG requirements.
For Action
(H2) Resolution 38-R-13, Intergovernmental Aqreement with Evanston Township
High School District No. 202
Staff recommends City Council authorize the City Manager to further negotiate
and execute an intergovernmental agreement with the Evanston Township High
School District 202 ("ETHS°) for the creation of a "School Safe Zone" (the
"Intergovernmental Agreement"). This agenda item was held at the August 12,
2013 City Council meeting. On September 9, 2012, this agenda item was
postponed for consideration until the September 23, 2013 City Council meeting.
For Action OFF CONSENT AGENDA
(H3) Approval of Downtown Performinq Arts Center Task Force
The Human Services Committee and staff recommend that the City Council
request that the Mayor appoint a nine member task force to review recent reports
conducted on a proposed performing arts center in Downtown Evanston. This
task force will make recommendations to the City Council on steps to identify a
suitable performing arts center location as well as steps associated with
construction and operation for such a center.
For Action
(H4) Ordinance 80-0-13, Amendinq Title 3, Chapter 14 "Cigarettes and Tobacco
Products" to add Restrictions for Use of Electronic Cigarettes and Liauid
Nicotine
The Human Services Committee and staff recommend that the City Council
authorize adoption of Ordinance 80-0-13, Amending Title 3, Chapter 14
"Cigarettes and Tobacco Products" to add Restrictions for Use of Electronic
Cigarettes and Liquid Nicotine.
For Introducton
(H5) Ordinance 105-0-13, Binding Referendum for Dissolution of Evanston
Township
Staff submits for consideration Ordinance 105-0-13, calling for a binding
referendum question to be submitted to the electors of Evanston Township to
vote on whether to dissolve Evanston Township.
For Introduction
Motion made and seconded to approve Consent Agenda. Passed on voice vote 9-0.
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(P2) Ordinance 99-0-13 Grantinq Maior Zoninq Relief to Establish Open Parkinq
in the Street Side Yard at 1202 Sherman Avenue
City staff and the Zoning Board of Appeals affirms its recommendation to deny
the requested zoning relief to allow one open parking space in the street side
yard with a 3' street side yard setback where 15' is required for parking due to
the proximity of the parking space to the neighboring fence, the nearby
intersections of Sherman Avenue and Crain Street, and the lack of a unique
hardship .that is particular to this property. This ordinance was introduced at the
September 9, 2013 City Council meeting.
For Action
After some -comments, questions and concerns were addressed, the motion to
deny the applicant's request was approved 6-3 in voice vote. Aldermen Wilson,
Rainey and Burrus voted nay.
(P3) Ordinance 98-0-13. Grantina Special Use for a Resale Establishment
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 98-0-13 granting a special use permit for the operation of a Resale
Establishment, Minouchic Boutique, at 1900 Asbury Avenue. This ordinance was
introduced at the September 9, 2013 City Council meeting.
For Action
Alderman Rainey asked if the permits have been pulled. Mark Muenzer, Director
of Community Development replied that permits have been issued and work has
started. Motion was made and seconded. It passed on voice vote 9-0.
(H2) Resolution 38-R-13, Intergovernmental Aqreement with Evanston Township
Hiqh School District No. 202
Staff recommends City _Council authorize the City Manager to further negotiate
and execute an intergovernmental agreement with the Evanston Township High
School District 202 ("ETHS") for the creation of a "School Safe Zone" (the
"Intergovernmental Agreement"). This agenda item was held at the August 12,
2013 City Council meeting. On September 9, 2012, this agenda item was
postponed for consideration until the September 23, 2013 City C6uncil meeting.
For Action
Alderman Holmes suggested it go back to Committee for more data. It was
moved and seconded.
Call of the Wards:
Ward 2 - Alderman Braithwaite: no report
Ward 3 — Alderman Wynne: no report
Ward 4 — Alderman Wilson: no report
Ward 5 — Alderman Holmes: no report
Ward 6 — Alderman Tendam: no report
Ward 7 — Alderman Grover reminded everyone about the Green Living Festival
Saturday at the Ecology Center; the October 5 NU vs OSU-game is sold out; there will
be a Ladd Arboretum master plan meeting at the Ecology Center on October 8; she
would like to make a referral to the Zoning Committee of the Plan Commission
to consider an amendment to the zoning ordinance to allow smaller scale professional
sports events on the NU.campus.
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Ward 8 —Alderman Rainey reminded everyone to come out to the 6t" Annual Bike the
Ridge on Sunday from 9 am to 1 pm; the family of John Costulas finally received
closure on Thursday when the jury returned a felony murder conviction; there was
a unanimous decision to support an expansion to the Howard-Hartrey TIF.
Ward 9 — Alderman Burrus announced that night out for Ridgeville Park District will be
on October 5 from 7 pm — 11:30 pm at the St. Nicholas social hall.
Ward 1- —Alderman Fiske: no report
Alderman Wilson made a motion to convene into Executive Session. It was seconded.
Meeting adjourned at 9:00 pm
Respectfully submitted by Elaine Autwell, Deputy City Clerk.
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Ward 8 — Alderman Rainey reminded everyone to come out to the 6th Annual Bike the
Ridge on Sunday from 9 am to 1 pm; the family of John Costulas finally received
closure on Thursday when the jury returned a felony murder conviction; there was
a unanimous decision to support an expansion to the Howard-Hartrey TIF.
Ward 9 — Alderman Burrus announced that night out for Ridgeville Park District will be
on October 5 from 7 pm — 11:30 pm at the St. Nicholas social hall.
Ward 1 — Alderman Fiske: no report
Alderman Wilson made a motion to convene into Executive Session. It was seconded.
Meeting adjourned at 9:00 pm
Respectfully submitted by Elaine Autwell, Deputy City Clerk.,
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