HomeMy WebLinkAboutMINUTES-2013-09-09-2013City of
Evanston,
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, September 9, 2013
Roll Call: Alderman Fiske Alderman Holmes
Alderman Braithwaite Alderman Tendam
Alderman Wynne Alderman Grover
Alderman Wilson Alderman Rainey
Absent: Alderman Burrus
Presiding: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council of Evanston was called to order at 8:12 pm.
Mayor Public Announcements and Proclamations
National Preparedness Month was announced as a request of Fire Chief Klaiber and
she reminded everyone to check the City's website for all of the necessary information
regarding many steps for preparedness.
The Mayor read a proclamation designating September 15th — October 15, 2013 as
"Hispanic Heritage Month". She then invited all of the Latinos present to come
forward to receive the framed Proclamation. The Mayor then gave the Chair of the
Evanston Latino Community an opportunity to speak thanking the Council and City for
recognizing the diversity of Evanston and the contributions that come from the Hispanic
community.
Representatives from the Evanston Chamber of Commerce, who announced the
ongoing "Burger War & Salad Skirmish" contest. They passed out maps of the various
participating establishments, as well as encouraging everyone to go and taste and rank
the best burger and salad meal in Evanston.
City Manager Public Announcements
City Manager, Bobkiewicz mentioned the earlier recognition of Glenn Crabtree, Sanitation
Supervisor who will be departing the City's rank of employees this September.
FY2014 Community Budget Outreach schedule and informational points were
presented by Mr. Marty Lyons, Assistant City Manager
City Council Agenda September 9, 2013 Page 2 of 8
`Kits and `Cats Week — Go Wild!" September 16-21 was presented by Martha Logan,
Public Information Specialist. She was joined by Jacob Schmitt who gave a breakdown of
the upcoming Northwestern Football games and the advance ticket price is $15.00.
Communications: City Clerk
Clerk Greene announced the Kiwanis Peanut Day this Friday, September 131h. All
Kiwanians will be handing out peanuts, and you can give whatever donation you want to
give, but it is not required. Clerk Greene also invited Mr. Wollenski, President of the
Evanston Kiwanis Club to talk about the other event in October. He announced the joint
event with ETHS Summer Sports Camp & the Kiwanis' Pizza Fest on Tuesday, Oct. 8 at
Giordano's from 4 — 8 pm. He also invited the Council members to come and be servers
for the event.
Citizen Comment
Matt Smith, 2645 Lincolnwood Dr. is the current President of the Evanston Firefighters
Association. He came to thank everyone for the financial support for the Firefighters and
Police and how it goes a long way knowing they are supported by the City Government.
Betty Ester, 2013 Church came with a small group of citizens seeking an amendment to
the Resolution 38-R-13 (the effective date will be as of the signing of this Resolution and
should be indefinitely). She also suggested that one of the meetings be held at Boo Coo.
Junad Rizki, 2784 Sheridan referred to a news article concerning Princeton paying
taxes, which he then related the same question to Northwestern not paying taxes. He
stated the reason Northwestern does not give us any money since the City
accommodates their needs. He also suggested that the Alderman who works for
Northwestern ask them to give the City some money.
Barbara Janes, 802 Colfax came representing "NO PARKS SALE". She stated she had
sent each one of the Council members a flyer inviting all to come to the community
meeting in the Civic Center on the 4th floor, to give input to future usage of the Harley
Clark facilities. She also stated the Council should stay within the parameters of the
Zoning Code, Lake Front Master Plan, and the City's Comprehensive plan.
Items not approved on Consent Aqenda:
(A6) Ordinance 90-0-13, Proposed Revisions to Title 3, Chapter 4 Liquor Control
Requlations
Staff recommends consideration of the comprehensive revision of the City Code
concerning liquor regulations. The Mayor and Local Liquor Control Board
recommend adoption following discussion conducted in March and April 2013.
For Introduction
(P2) Ordinance 99-0-13 Grantinq Maior Zoninq Relief to Establish Open Parkinq
in the Street Side Yard at 1202 Sherman Avenue
City staff recommends denial of the requested zoning relief to allow one open
parking space in the street side yard with a 3' street side yard setback where 15'
is required for parking. The Zoning Board of Appeals found this as well in its
findings for a negative recommendation of the requested zoning relief due to the
proximity of the parking space to the neighboring fence, the nearby intersections
of Sherman Avenue and Crain Street, and the lack of a unique hardship that is
particular to this property.
For Introduction
9/26/2013 10:11 AM
City Council Agenda September 9, 2013 Page 3 of 8
(1-112) Resolution 38-R-13, Intergovernmental Aqreement with Evanston Township
High School District No. 202
Staff recommends City Council authorize the City Manager to further negotiate
and execute an intergovernmental agreement with the Evanston Township High
School District 202 ("ETHS") for the creation of a "School Safe Zone" (the
"Intergovernmental Agreement"). This agenda item was held at the August 12,
2013 City Council meeting. Staff requests that this agenda item be postponed for
consideration until the September 23, 2013 City Council meeting.
For Action
SPECIAL ORDERS OF BUSINESS
(SP1) Proposed 2014 Street Resurfacinq and Water Main Replacement Program
Staff recommends City Council approval of the proposed list of projects to be
included in the 2014 Street Resurfacing and Water Main Replacement Program.
Funding is provided from the Water Fund ($3,338,300), Motor Fuel Tax Fund
($1,400,000) and Capital Improvement Fund ($2,515,228).
For Action
Ms. Suzette Robinson, Director of Public Works spoke of the 2014 to 2017 Street
Improvement Program as well as identifying the various streets on the primary
thoroughfare and where the monies have been spent. She gave a breakdown of
each of the 9 wards and the percentage of streets that were resurfaced.
(SP2) Approval of January 1, 2013 Police and Firefiqhter Pension Actuarial,
Report
Staff recommends that City Council review and approve the January 1, 2013
Actuarial Valuation for usage in the 2013 Tax Levy for Police and Firefighter
funding purposes. The recommended Annual Actuarial Required Contribution
(ARC) as determined by this study is $6,239,481 for the Firefighters' Pension
Fund, and $8,358,924 for the Police Pension Fund.
For Action
Mr. Lyons gave five bullet points of the actuarial report. He stated by going to a
6.57% has saved substantial funds for the City. He believes he is on the right
track in planning for the finances. He also turned the presentation over to Mr. Art
Kepper who explained why everyone cannot be on the page. The funding; for
pension, retirement plans should be differentiated from the financing of the plans.
Alderman Rainey motioned to accept the Actuarial Report and it was seconded.
With a Roll Call vote of 8-0 the report was accepted.
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting July 22, 2013
(M2) Approval of Minutes of the Regular City Council meeting August 12, 2013
For Action
9/26/2013 10:11 AM
City Council Agenda September 9, 2013 Page 4 of 8
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al) City of Evanston Payroll through 8/11/13 $3,118,740.84
Payroll through 8/25/13 $2,882,062.15
(A2) City of Evanston Bills FY2013 9/10/13 $6,412,612.87
Credit Card Activity Period End July 31, 2013 $ 149,281.35
For Action
(AV) Approval of Parkinq Garaqe Access and Revenue Control Contract with
DataPark, Inc.
The Transportation/Parking Committee and staff recommend that the City
Council authorize the City Manager to enter into a contract with DataPark, Inc.,
(1631 Neptune Drive, San Leandro, CA) to provide maintenance for the
DataPark Parking Access and Revenue Control System for City's three (3)
Downtown parking garages from August 1, 2013 — December 31, 2013 in the
amount of $5,550.00 per month for a total 2013 cost of $27,750. Funding is
provided by the Parking Fund, Account #7036.62509.
For Action
(A3.2) Approval of Rock Salt Contract Extension with Morton Salt
Staff recommends City Council approval of a one-year contract extension for the
purchase of up to 8,000 tons of rock salt from Morton Salt (123 N. Wacker Drive,
Chicago, IL) at a cost of $60.61 per ton for a winter season total of $484,880.
Staff recommends funding for this purchase be provided by the General Fund
Snow and Ice Control Account 2680.65015.
For Action
(A3.3) Approval of Arbotect Funqicide Purchase from Rainbow Treecare Scientific
Advancements
Staff recommends approval of the sole source purchase of 82 gallons of Arbotect
fungicide for Elm Tree Injection Program from Rainbow Treecare Scientific
Advancements (Minnetonka, MN) at $385 per gallon for a total purchase amount
of $31,570. Funding is provided by the 2013 General Fund account 3535.62496
with a budget of $46,000
For Action
(A3.4) Approval of Contract with O'Hara Construction, Inc. for the 2013 Police
Headquarters Interior Improvements (Bid 13-55)
Staff recommends that City Council authorize the City Manager to execute a
contract for the base bid for the 2013 Police HQ Interior Improvements with
O'Hara Construction, Inc., (636 Ridge Avenue, Evanston, IL) in the amount of
$48,742.84. Funding is provided by FY 2013 CIP Account 415743 with a budget
of $62,000.
For Action
4WAN'0sK]"I HUM
City Council Agenda September 9, 2013 Page 5 of 8
(A4) Resolution 53-R-13, Acceptinq Maximum Award Amount of $46,171 from
Aqe Options to Fund a Conqreqate Senior Meal Program
Staff recommends City Council approval of Resolution 53-R-13 authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center.
For Action
(A4.1) Approval of 2013/14 Renewal of Contract Award to Catholic Charities.
Lunch-n-More for Senior Meal Food Proqrams
Staff recommends City Council renew the contract between the City of Evanston
and Catholic Charities Lunch-n-More (6212 S. Sangamon, Chicago) to provide a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center for a period of October 1, 2013 through September
30, 2014 in the not —to -exceed amount of $4.36 per lunch meal. Total meal
program contract value is projected at $44,868. This is a reimbursement meal
program.
For Action
(A5) Ordinance 88-0-13, Amending Hotel -Motel Tax Definitions
Staff recommends City Council adoption of Ordinance 88-0-13. The City's
current hotel -motel tax Code language contained in Section 3-2-4 does not
contain a definition of "operator" or "person." The amended ordinance clears up
any ambiguity in the City's hotel -motel tax code and associated tax collection
responsibilities for online travel companies.
For Introduction
(A7) Ordinance 94-0-13 Decreasinq the Number of Class O Liquor Licenses for
Class N Issuance to Whole Foods, 1640 Chicaqo Ave.
Staff recommends adoption of Ordinance 94-0-13, which decreases the number
of Class O liquor licenses from three to two. This ordinance was introduced at the
August 12, 2013 City Council meeting.
For Action
(A8) Ordinance 95-0-13 Increasinq the Number of Class N Liquor Licenses for
Issuance to Whole Foods, 1640 Chicaqo Ave
Staff recommends adoption of Ordinance 94-0-13, which increases the number
of Class N liquor licenses from seven to eight to permit issuance to Whole Foods
Market, 1640 Chicago Avenue. This ordinance was introduced at the August 12,
2013 City Council meeting.
For Action
9/26/2013 10:11 AM
City Council Agenda September 9, 2013 Page 6 of 8
PLANNING AND DEVELOPMENT
(P1) Ordinance 98-0-13, Grantinq Special Use for a Resale Establishment
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 98-0-13 granting a special use permit for the operation of a Resale
Establishment, Minouchic Boutique, at 1900 Asbury Avenue. The applicant has
complied with all zoning requirements, and meets all of the standards for a
special use in the B1 Business District. Introduction and Action is requested for
adoption at the September 9, 2013 City Council meeting.
For Introduction and Action
(P3) Approval of Vacation Rental License for 2353 Ridqe Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 2353 Ridge Avenue. The property is a single family residence owned
and operated by Stephan and Margaret Romm. The vacation rental meets all of
the standards and procedures for license approval.
For Action
(P4) Ordinance 93-0-13, Grantinq a Special Use for a Type 2 Restaurant, Protein
Bar, 1622 Sherman Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 93-0-13 granting a special use permit for the operation of a Type 2
Restaurant, Protein Bar, at 1622 Sherman Avenue. This ordinance was
introduced at the August 12, 2013 City Council meeting.
For Action
HUMAN SERVICES
(1-11) Approval of Township of Evanston Auqust 2013 Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
August 2013 in the amount of $155,439.38.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(01) Resolution 52-R-13, Financial Assistance for Now We're Cookinq
The Economic Development Committee ("Committee") and Staff recommend
approval of Resolution 52-R-13 authorizing the City Manager to execute an
Economic Development Grant Agreement with Now We're Cookin' (NWC) and
approval of a $60,933 grant for the period September 1, 2013 through December
31, 2014 to assist with the implementation of the formal food business incubator
program.
For Action
9/26/2013 10:11 AM
1
City Council Agenda September 9, 2013 Page 7 of 8
(02) Approval of Recommendation for the West Village Business Association's
Application for the Evanston Great Merchants Grant Proqram
Staff and the Economic Development Committee recommend City Council
approval of a Great Merchant Grant in the amount of $7,875 to the West Village
Business Association for Fiscal Year 2013 projects.
For Action
Alderman Rainey motioned for approval of the Consent Agenda and it was
seconded. With a Roll Call vote of 8-0 the Consent Agenda was approved.
Items to be discussed:
(AG) Ordinance 90-0-13, Proposed Revisions to Title 3. Chapter 4 Liquor Control
Requlations
Staff recommends consideration of the comprehensive revision of the City Code
concerning liquor regulations. The Mayor and Local Liquor Control Board
recommend adoption following discussion conducted in March and April 2013.
For Introduction
This item was held in committee for more clarification.
(P2) Ordinance 99-0-13 Grantinq Maior Zoninq Relief to Establish Open Parkinq
in the Street Side Yard at 1202 Sherman Avenue
City staff recommends denial of the requested zoning relief to allow one open
parking space in the street side yard with a 3' street side yard setback where 15'
is required for parking. The Zoning Board of Appeals found this as well in its
findings for a negative recommendation of the requested zoning relief due to the
proximity of the parking space to the neighboring fence, the nearby intersections
of Sherman Avenue and Crain Street, and the lack of a unique hardship that is
particular to this property.
For Introduction
(1-12) Resolution 38-R-13, Intergovernmental Aqreement with Evanston Township
Hiqh School District No. 202
Staff recommends City Council authorize the City Manager to further negotiate
and execute an intergovernmental agreement with the Evanston Township High
School District 202 ("ETHS") for the creation of a "School Safe Zone" (the
"Intergovernmental Agreement"). This agenda item was held at the August 12,
2013 City Council meeting. Staff requests that this agenda item be postponed for
consideration until the September 23, 2013 City Council meeting.
For Action
Alderman Braithwaite motioned to have this item postponed until September 23,
2013 and it was seconded by Alderman Wilson. An unanimous Voice Vote was
received.
9126/20 3 10:11 AM
City Council Agenda September 9, 2013 Page 8 of 8
Call of the Wards:
Ward 1, Alderman Fiske thanked staff for all of the work done on Davis Street.
Ward 2, Alderman Braithwaite invited his residents to his ward meeting on September
12, 2013.
Ward 3, Alderman Wynne thanked the staff for bringing Trader Joe's into Evanston.
She also thanked Mr. Lyons and Mr. Voss for making the Evanston Booster Club's
event a success.
Ward 4, Alderman Wilson he thanked Alderman Fiske for the comments she made on
Davis Street and even though it is painful it will be a success when completed. He also
thanked Natalie Watson and the Walk & Rock group who had their first event a week
ago.
Ward 5, Alderman Holmes stated Marty did not forget the 5th ward, there is a place on
Noyes which is a part of the 5th ward. She wanted to make sure that those people
including herself who do not do twitting, and need to reach out to them as well. She
congratulated Bennison's Bakery for their 75th birthday, which is also her anniversary
and her wedding cake was made there as well as many of her birthday cakes, and her
family shops there and it is a family tradition.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover had no report
Ward 8, Alderman Rainey wanted to remind everyone that proposals for grant funding
will be reviewed by the Community Development Block Grant committee tomorrow
night. Thursday is the Howard/Hartrey TIFF review board meeting. Alderman Rainey
also invited all to come out Monday, September 16th at 9:30 am to the Skokie Court
House, room 206 to give support to the upcoming murder trial.
Mayor Tisdahl announced a 911 service at 7:30 a.m. at Firehouse #1 on Emerson
Street on Wednesday, September 11, 2013, and invited all who would like to attend.
The Regular Meeting of the City Council ended at 9:43 pm.
Submitted by,
Hon. Rodney Greene, MMC
City Clerk
Ll
9/26/2013 10:11 AM