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HomeMy WebLinkAboutMINUTES-2013-09-09-2013City of Evanston, CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, September 9, 2013 Roll Call: Alderman Fiske Alderman Holmes Alderman Braithwaite Alderman Tendam Alderman Wynne Alderman Grover Alderman Wilson Alderman Rainey Absent: Alderman Burrus Presiding: Mayor Elizabeth B. Tisdahl The Regular Meeting of the City Council of Evanston was called to order at 8:12 pm. Mayor Public Announcements and Proclamations National Preparedness Month was announced as a request of Fire Chief Klaiber and she reminded everyone to check the City's website for all of the necessary information regarding many steps for preparedness. The Mayor read a proclamation designating September 15th — October 15, 2013 as "Hispanic Heritage Month". She then invited all of the Latinos present to come forward to receive the framed Proclamation. The Mayor then gave the Chair of the Evanston Latino Community an opportunity to speak thanking the Council and City for recognizing the diversity of Evanston and the contributions that come from the Hispanic community. Representatives from the Evanston Chamber of Commerce, who announced the ongoing "Burger War & Salad Skirmish" contest. They passed out maps of the various participating establishments, as well as encouraging everyone to go and taste and rank the best burger and salad meal in Evanston. City Manager Public Announcements City Manager, Bobkiewicz mentioned the earlier recognition of Glenn Crabtree, Sanitation Supervisor who will be departing the City's rank of employees this September. FY2014 Community Budget Outreach schedule and informational points were presented by Mr. Marty Lyons, Assistant City Manager City Council Agenda September 9, 2013 Page 2 of 8 `Kits and `Cats Week — Go Wild!" September 16-21 was presented by Martha Logan, Public Information Specialist. She was joined by Jacob Schmitt who gave a breakdown of the upcoming Northwestern Football games and the advance ticket price is $15.00. Communications: City Clerk Clerk Greene announced the Kiwanis Peanut Day this Friday, September 131h. All Kiwanians will be handing out peanuts, and you can give whatever donation you want to give, but it is not required. Clerk Greene also invited Mr. Wollenski, President of the Evanston Kiwanis Club to talk about the other event in October. He announced the joint event with ETHS Summer Sports Camp & the Kiwanis' Pizza Fest on Tuesday, Oct. 8 at Giordano's from 4 — 8 pm. He also invited the Council members to come and be servers for the event. Citizen Comment Matt Smith, 2645 Lincolnwood Dr. is the current President of the Evanston Firefighters Association. He came to thank everyone for the financial support for the Firefighters and Police and how it goes a long way knowing they are supported by the City Government. Betty Ester, 2013 Church came with a small group of citizens seeking an amendment to the Resolution 38-R-13 (the effective date will be as of the signing of this Resolution and should be indefinitely). She also suggested that one of the meetings be held at Boo Coo. Junad Rizki, 2784 Sheridan referred to a news article concerning Princeton paying taxes, which he then related the same question to Northwestern not paying taxes. He stated the reason Northwestern does not give us any money since the City accommodates their needs. He also suggested that the Alderman who works for Northwestern ask them to give the City some money. Barbara Janes, 802 Colfax came representing "NO PARKS SALE". She stated she had sent each one of the Council members a flyer inviting all to come to the community meeting in the Civic Center on the 4th floor, to give input to future usage of the Harley Clark facilities. She also stated the Council should stay within the parameters of the Zoning Code, Lake Front Master Plan, and the City's Comprehensive plan. Items not approved on Consent Aqenda: (A6) Ordinance 90-0-13, Proposed Revisions to Title 3, Chapter 4 Liquor Control Requlations Staff recommends consideration of the comprehensive revision of the City Code concerning liquor regulations. The Mayor and Local Liquor Control Board recommend adoption following discussion conducted in March and April 2013. For Introduction (P2) Ordinance 99-0-13 Grantinq Maior Zoninq Relief to Establish Open Parkinq in the Street Side Yard at 1202 Sherman Avenue City staff recommends denial of the requested zoning relief to allow one open parking space in the street side yard with a 3' street side yard setback where 15' is required for parking. The Zoning Board of Appeals found this as well in its findings for a negative recommendation of the requested zoning relief due to the proximity of the parking space to the neighboring fence, the nearby intersections of Sherman Avenue and Crain Street, and the lack of a unique hardship that is particular to this property. For Introduction 9/26/2013 10:11 AM City Council Agenda September 9, 2013 Page 3 of 8 (1-112) Resolution 38-R-13, Intergovernmental Aqreement with Evanston Township High School District No. 202 Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 ("ETHS") for the creation of a "School Safe Zone" (the "Intergovernmental Agreement"). This agenda item was held at the August 12, 2013 City Council meeting. Staff requests that this agenda item be postponed for consideration until the September 23, 2013 City Council meeting. For Action SPECIAL ORDERS OF BUSINESS (SP1) Proposed 2014 Street Resurfacinq and Water Main Replacement Program Staff recommends City Council approval of the proposed list of projects to be included in the 2014 Street Resurfacing and Water Main Replacement Program. Funding is provided from the Water Fund ($3,338,300), Motor Fuel Tax Fund ($1,400,000) and Capital Improvement Fund ($2,515,228). For Action Ms. Suzette Robinson, Director of Public Works spoke of the 2014 to 2017 Street Improvement Program as well as identifying the various streets on the primary thoroughfare and where the monies have been spent. She gave a breakdown of each of the 9 wards and the percentage of streets that were resurfaced. (SP2) Approval of January 1, 2013 Police and Firefiqhter Pension Actuarial, Report Staff recommends that City Council review and approve the January 1, 2013 Actuarial Valuation for usage in the 2013 Tax Levy for Police and Firefighter funding purposes. The recommended Annual Actuarial Required Contribution (ARC) as determined by this study is $6,239,481 for the Firefighters' Pension Fund, and $8,358,924 for the Police Pension Fund. For Action Mr. Lyons gave five bullet points of the actuarial report. He stated by going to a 6.57% has saved substantial funds for the City. He believes he is on the right track in planning for the finances. He also turned the presentation over to Mr. Art Kepper who explained why everyone cannot be on the page. The funding; for pension, retirement plans should be differentiated from the financing of the plans. Alderman Rainey motioned to accept the Actuarial Report and it was seconded. With a Roll Call vote of 8-0 the report was accepted. CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting July 22, 2013 (M2) Approval of Minutes of the Regular City Council meeting August 12, 2013 For Action 9/26/2013 10:11 AM City Council Agenda September 9, 2013 Page 4 of 8 ADMINISTRATION & PUBLIC WORKS COMMITTEE (Al) City of Evanston Payroll through 8/11/13 $3,118,740.84 Payroll through 8/25/13 $2,882,062.15 (A2) City of Evanston Bills FY2013 9/10/13 $6,412,612.87 Credit Card Activity Period End July 31, 2013 $ 149,281.35 For Action (AV) Approval of Parkinq Garaqe Access and Revenue Control Contract with DataPark, Inc. The Transportation/Parking Committee and staff recommend that the City Council authorize the City Manager to enter into a contract with DataPark, Inc., (1631 Neptune Drive, San Leandro, CA) to provide maintenance for the DataPark Parking Access and Revenue Control System for City's three (3) Downtown parking garages from August 1, 2013 — December 31, 2013 in the amount of $5,550.00 per month for a total 2013 cost of $27,750. Funding is provided by the Parking Fund, Account #7036.62509. For Action (A3.2) Approval of Rock Salt Contract Extension with Morton Salt Staff recommends City Council approval of a one-year contract extension for the purchase of up to 8,000 tons of rock salt from Morton Salt (123 N. Wacker Drive, Chicago, IL) at a cost of $60.61 per ton for a winter season total of $484,880. Staff recommends funding for this purchase be provided by the General Fund Snow and Ice Control Account 2680.65015. For Action (A3.3) Approval of Arbotect Funqicide Purchase from Rainbow Treecare Scientific Advancements Staff recommends approval of the sole source purchase of 82 gallons of Arbotect fungicide for Elm Tree Injection Program from Rainbow Treecare Scientific Advancements (Minnetonka, MN) at $385 per gallon for a total purchase amount of $31,570. Funding is provided by the 2013 General Fund account 3535.62496 with a budget of $46,000 For Action (A3.4) Approval of Contract with O'Hara Construction, Inc. for the 2013 Police Headquarters Interior Improvements (Bid 13-55) Staff recommends that City Council authorize the City Manager to execute a contract for the base bid for the 2013 Police HQ Interior Improvements with O'Hara Construction, Inc., (636 Ridge Avenue, Evanston, IL) in the amount of $48,742.84. Funding is provided by FY 2013 CIP Account 415743 with a budget of $62,000. For Action 4WAN'0sK]"I HUM City Council Agenda September 9, 2013 Page 5 of 8 (A4) Resolution 53-R-13, Acceptinq Maximum Award Amount of $46,171 from Aqe Options to Fund a Conqreqate Senior Meal Program Staff recommends City Council approval of Resolution 53-R-13 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center. For Action (A4.1) Approval of 2013/14 Renewal of Contract Award to Catholic Charities. Lunch-n-More for Senior Meal Food Proqrams Staff recommends City Council renew the contract between the City of Evanston and Catholic Charities Lunch-n-More (6212 S. Sangamon, Chicago) to provide a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center for a period of October 1, 2013 through September 30, 2014 in the not —to -exceed amount of $4.36 per lunch meal. Total meal program contract value is projected at $44,868. This is a reimbursement meal program. For Action (A5) Ordinance 88-0-13, Amending Hotel -Motel Tax Definitions Staff recommends City Council adoption of Ordinance 88-0-13. The City's current hotel -motel tax Code language contained in Section 3-2-4 does not contain a definition of "operator" or "person." The amended ordinance clears up any ambiguity in the City's hotel -motel tax code and associated tax collection responsibilities for online travel companies. For Introduction (A7) Ordinance 94-0-13 Decreasinq the Number of Class O Liquor Licenses for Class N Issuance to Whole Foods, 1640 Chicaqo Ave. Staff recommends adoption of Ordinance 94-0-13, which decreases the number of Class O liquor licenses from three to two. This ordinance was introduced at the August 12, 2013 City Council meeting. For Action (A8) Ordinance 95-0-13 Increasinq the Number of Class N Liquor Licenses for Issuance to Whole Foods, 1640 Chicaqo Ave Staff recommends adoption of Ordinance 94-0-13, which increases the number of Class N liquor licenses from seven to eight to permit issuance to Whole Foods Market, 1640 Chicago Avenue. This ordinance was introduced at the August 12, 2013 City Council meeting. For Action 9/26/2013 10:11 AM City Council Agenda September 9, 2013 Page 6 of 8 PLANNING AND DEVELOPMENT (P1) Ordinance 98-0-13, Grantinq Special Use for a Resale Establishment The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 98-0-13 granting a special use permit for the operation of a Resale Establishment, Minouchic Boutique, at 1900 Asbury Avenue. The applicant has complied with all zoning requirements, and meets all of the standards for a special use in the B1 Business District. Introduction and Action is requested for adoption at the September 9, 2013 City Council meeting. For Introduction and Action (P3) Approval of Vacation Rental License for 2353 Ridqe Avenue City staff recommends approval of a Vacation Rental License for the property located at 2353 Ridge Avenue. The property is a single family residence owned and operated by Stephan and Margaret Romm. The vacation rental meets all of the standards and procedures for license approval. For Action (P4) Ordinance 93-0-13, Grantinq a Special Use for a Type 2 Restaurant, Protein Bar, 1622 Sherman Avenue The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 93-0-13 granting a special use permit for the operation of a Type 2 Restaurant, Protein Bar, at 1622 Sherman Avenue. This ordinance was introduced at the August 12, 2013 City Council meeting. For Action HUMAN SERVICES (1-11) Approval of Township of Evanston Auqust 2013 Bills Township of Evanston Supervisor recommends that City Council approve the Township of Evanston bills, payroll, and medical payments for the month of August 2013 in the amount of $155,439.38. For Action ECONOMIC DEVELOPMENT COMMITTEE (01) Resolution 52-R-13, Financial Assistance for Now We're Cookinq The Economic Development Committee ("Committee") and Staff recommend approval of Resolution 52-R-13 authorizing the City Manager to execute an Economic Development Grant Agreement with Now We're Cookin' (NWC) and approval of a $60,933 grant for the period September 1, 2013 through December 31, 2014 to assist with the implementation of the formal food business incubator program. For Action 9/26/2013 10:11 AM 1 City Council Agenda September 9, 2013 Page 7 of 8 (02) Approval of Recommendation for the West Village Business Association's Application for the Evanston Great Merchants Grant Proqram Staff and the Economic Development Committee recommend City Council approval of a Great Merchant Grant in the amount of $7,875 to the West Village Business Association for Fiscal Year 2013 projects. For Action Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. With a Roll Call vote of 8-0 the Consent Agenda was approved. Items to be discussed: (AG) Ordinance 90-0-13, Proposed Revisions to Title 3. Chapter 4 Liquor Control Requlations Staff recommends consideration of the comprehensive revision of the City Code concerning liquor regulations. The Mayor and Local Liquor Control Board recommend adoption following discussion conducted in March and April 2013. For Introduction This item was held in committee for more clarification. (P2) Ordinance 99-0-13 Grantinq Maior Zoninq Relief to Establish Open Parkinq in the Street Side Yard at 1202 Sherman Avenue City staff recommends denial of the requested zoning relief to allow one open parking space in the street side yard with a 3' street side yard setback where 15' is required for parking. The Zoning Board of Appeals found this as well in its findings for a negative recommendation of the requested zoning relief due to the proximity of the parking space to the neighboring fence, the nearby intersections of Sherman Avenue and Crain Street, and the lack of a unique hardship that is particular to this property. For Introduction (1-12) Resolution 38-R-13, Intergovernmental Aqreement with Evanston Township Hiqh School District No. 202 Staff recommends City Council authorize the City Manager to further negotiate and execute an intergovernmental agreement with the Evanston Township High School District 202 ("ETHS") for the creation of a "School Safe Zone" (the "Intergovernmental Agreement"). This agenda item was held at the August 12, 2013 City Council meeting. Staff requests that this agenda item be postponed for consideration until the September 23, 2013 City Council meeting. For Action Alderman Braithwaite motioned to have this item postponed until September 23, 2013 and it was seconded by Alderman Wilson. An unanimous Voice Vote was received. 9126/20 3 10:11 AM City Council Agenda September 9, 2013 Page 8 of 8 Call of the Wards: Ward 1, Alderman Fiske thanked staff for all of the work done on Davis Street. Ward 2, Alderman Braithwaite invited his residents to his ward meeting on September 12, 2013. Ward 3, Alderman Wynne thanked the staff for bringing Trader Joe's into Evanston. She also thanked Mr. Lyons and Mr. Voss for making the Evanston Booster Club's event a success. Ward 4, Alderman Wilson he thanked Alderman Fiske for the comments she made on Davis Street and even though it is painful it will be a success when completed. He also thanked Natalie Watson and the Walk & Rock group who had their first event a week ago. Ward 5, Alderman Holmes stated Marty did not forget the 5th ward, there is a place on Noyes which is a part of the 5th ward. She wanted to make sure that those people including herself who do not do twitting, and need to reach out to them as well. She congratulated Bennison's Bakery for their 75th birthday, which is also her anniversary and her wedding cake was made there as well as many of her birthday cakes, and her family shops there and it is a family tradition. Ward 6, Alderman Tendam had no report. Ward 7, Alderman Grover had no report Ward 8, Alderman Rainey wanted to remind everyone that proposals for grant funding will be reviewed by the Community Development Block Grant committee tomorrow night. Thursday is the Howard/Hartrey TIFF review board meeting. Alderman Rainey also invited all to come out Monday, September 16th at 9:30 am to the Skokie Court House, room 206 to give support to the upcoming murder trial. Mayor Tisdahl announced a 911 service at 7:30 a.m. at Firehouse #1 on Emerson Street on Wednesday, September 11, 2013, and invited all who would like to attend. The Regular Meeting of the City Council ended at 9:43 pm. Submitted by, Hon. Rodney Greene, MMC City Clerk Ll 9/26/2013 10:11 AM