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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, November 25, 2013
Town of Evanston Board Meeting
Roll Call: Alderman Rainey
Alderman Wilson
Alderman Burrus
Alderman Holmes
Alderman Fiske
Alderman Tendam
Alderman Braithwaite
Alderman Grover
Alderman Wynne
Presiding: Mayor Elizabeth B. Tisdalil
Mayor Tisdahl took Mayoral privileges and adjusted the Agenda to accommodate the
Delta's that remained for a proclamation she read, which proclaimed that November 25,
2013 is "Delta Sigma Theta Sorority Inc. Evanston North Shore Alumnae Chapter's "Red
and White Day". She called the members forward to receive the framed proclamation and
a photo op. At 9:10 P.M. the Mayor recessed to go into the Township Board of Trustees
Meeting. At 9:22 P.M. the Regular Meeting of the City Council reconvened.
Mavor Public Announcements
Mayor Tisdahl announced the month of December 2013 as "National Drunk and Drugged
Driving (3D) Prevention Month" she also announced the award -the City received from the
"Active Transportation Alliance" for bicycle community silver status. .
City Manager Public Announcements
Celebration of Evanston's 150th Anniversary on December 9, 2013 at the beginning of
the Council Meeting City Manager Bobkiewicz announced that all living former Elected
Officials of Evanston Mayors, Clerks and Aldermen will be_ recognized with an individual
presentation, a photo session and a small reception.
Mr. Joe McRae was introduced as the new Director of Department of Parks, Recreation
and Community Services, and he will continue as one of two Deputy City Managers.
Mr. McRae stated he has a wonderful staff and is thankful for the opportunity to be
working for the residents in Evanston.
3-1-1 Update will be done at a later date.
City Manager Bobkiewicz also introduced Ms. Erika Storlie as a Deputy City Manager in
the City Manager's Office, and her duties will be that of replacing Mr. McRae's
responsibilities in the City Manager's Office. Ms. Storlie stated she had been with the
city for nine years and was excited and thankful for the appointment.
City Council Agenda November 25, 2013 Page 2 of 8
Mr. Maiworm, Assistant Director / Operations / Facilities stated the Extension of Final.
Street Cleaning and yard waste collection to December 6, 2013. Holiday Trash
Collections will be delayed a day. Snow Parking Restrictions will be effective starting
December 1 st. Snow parking ban is after 2 inches of snow fall, and a snow emergency is
after 4 inches of snow fall. The snow fines have increased to $55.00 and towing to
$150.00.
Communications: City Clerk
The Clerk h-ad no communications.
Citizen Comment: Aqenda Items
Junad Rizki, 2784 Sherman Ave spoke concerning the water Department was working in
the red, and there will be a 10% increase in the water bill. He also commented on the
water tank the City wants to build on Northwestern University's property which will cause
a 20% increase to taxpayers. He also asked about the Fire Department and the Ecology
Center's problems.
The following persons spoke concernina item P-1:
Jeanne Lindwall, 625 Library Place asked to deny the extension because they do not
have a plan for the property.
Allen Drebin, 807 Davis stated this is a lousy deal for the City with a no win situation for
the City, and granting the extension discourages other potential_ developers.
Katie Stallcup, 144 Greenwood member of the Southeast Evanston Association read
their statement against the request for the extension.
Ton Snider, 807 Davis wanted to know what environment is being impacted with this
extension and suggested we need further studies and to recheck the extension.
Glenn Gray, 807 Davis wanted to know why we are here, and he praised the initial plans
but nothing was developed that enticed the community, but the only thing Mr. Anderson
wants is his financial gain. He asked for a vote against the extension.
Non -Agenda items:
Joyce Hill, 1716 Payne Street came to speak of the unsolved murders in Evanston
including her nephew Marcus_ Davis. There must be a growing conflict of interest and
integrity within the offices the officials are seated in.
Joan Taylor, 1860 Sherman Ave. spoke representing the Evanston Mental Health Board
and the funding the agency is receiving. She presented some statistics of what the Board
provides to the citizens, and was seeking additional funds from the City.
Annette Rozier, 907 Sherman Ave. #202 spoke on the noise coming from the business of
Revolution'Spin, with loud music and instructions which have not been enforced by the
City's staff and Police.
Peggy Tarr, 907 Sherman Ave. # 302 continued with the complaints about the disturbing
noise coming from Revolution Spin and the lack of making the business to conform to the
City Code. She stated the bench has been replaced for the seniors in a protected areaat
the Jewel Store.
Junad Rizki, 2784 Sherman spoke on the water system in downtown Evanston and the
100 year old pipes that will not hold the pressures when an emergency arises.
Items not approved on Consent Aaenda
(131 Resolution 64-R-13, Extendinq Time for the Applicant to Obtain a Buildinq
Permit to Construct Planned Development Located at 708 Church Street
City Council Agenda November 25, 2013 Page 3 of 8
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would amend
the previously approved planned development for 708 Church Street (attached as
Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted, would amend
Section 8 of the previously adopted Ordinance 32-0-08 to provide for an extension of
the time provided for the Applicant to obtain a building permit to construct the planned
development. The Applicant requests a three-year extension of the time period provided
in the Ordinance from December 31, 2013 to December 31, 2016. This resolution was
held at the Planning & Development Committee meeting on November 11, 2013.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Special City Council meeting October 26, 2013
(M2) Approval of Minutes of the Regular City Council meeting October 28, 2013
(M3) Approval of Minutes of the Regular City Council meeting November 11, 2013
(M3) Approval of Minutes of the Regular City Council meeting November 18, 2013
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(All) City of Evanston Payroll through 11/3/13 $2,606,763.24
(A2) City of Evanston Bills FY2013 11/26/13 $3,239,717.82
For Action
(A3.1)Approval of Contracts for Purchase of Water Treatment Chemicals in
FY 2014 (Bid 13-59)
Staff recommends that City Council authorize the City Manager to execute contracts
with the following five vendors to supply water treatment chemicals for FY2014: 1)
USALCO (1120 Middle River Road, Baltimore, MD) in the amount of $192,330.40 to
supply aluminum sulfate (alum); 2) Alexander Chemical Corp (1901 Butterfield Road,
Downers Grove, IL) in the amount of $40,624 to supply chlorine; 3) Key Chemical Inc.
(9503 Dovewood Place, Waxhaw, NC) in the amount of $155,700 to supply HFS acid
(fluoride); 4) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of
$21,520 to supply polymer; and 5) Carus Corporation (315 Fifth Street, Peru, IL) in the
amount of $96,320 to supply blended phosphate. The total of these proposed
purchases is $506,494.40. Funding is provided by various accounts in the Water Fund.
For Action
(A3.2) Approval of Contract with Tank Industry Consultants for North and South
Standpipe Rehabilitation Enqineerinq Services (RFP 13-61)
Staff recommends City Council authorize the City Manager to execute an agreement for
North and South Standpipe Rehabilitation Engineering Services (RFP 13-61) with Tank
Industry Consultants (7740 West New York Street, Indianapolis, .IN) in the not -to -exceed
amount of $141,720. Funding is provided by the Water Fund Account 733092.62140,
with a budget of $1,250,000 for FY 2014.
For Action
City Council Agenda November 25, 2013 Page 4 of 8
(A3.3)Approval of Purchase of Hardware and Installation Services from Dell. Inc.
Staff recommends City Council approve the sole source purchase of server and storage
hardware, Wyse desktop terminals, with licensing and related installation services from
Dell, Inc., (One Dell Way, Round Rock, TX) in the amount of $134,708.29 to implement
a virtual desktop environment and replace 100 desktop computers throughout the City.
Funding is provided by IT Personal Computer Equipment Account 1932.65555 with a
FY2013 budget of $284,200, and a current balance of $155,593.
For Action
(A3.4)Approval of Purchase of Insurance/Renewals— Propertv, Excess Liabilitv &
Excess Worker's Compensation for Fiscal Year 2014
Staff recommends approval to purchase the outlined policies at a total cost of $544,942.
The policies will renew all insurance coverage for the City for Fiscal Year 2014. All
coverage exclusive of Worker's Compensation is budgeted at $470,000. Worker's
Compensation is budgeted at $114,400 for FY2014 budget total of $584,400. Funding is
provided by the Insurance Fund, Accounts 7800.62615 and 7800.66044.
For Action
(A4)Resolution 67-R-13, Authorizinq the Citv Manaqer to Siqn a Notification and
Conditions of Grant Award to Fund the Lonq-Term Care Ombudsman Proaram
Staff recommends City Council approval of Resolution 67-R-13 authorizing the City
Manager to sign notification of grant awards to fund and operate the Long Term Care
Ombudsman Program for the City of Evanston. The overall budgeted expenses for the
2014 program are $115,278, of which $27,339 will be reimbursed by the AgeOptions
grant award.
For Action
(A5)Resolution 66-R-13, Phase II Enqineerinq Aqreements for the Dempster Street
Traffic Signal Modernization and Coordination Project
Staff recommends approval of Resolution 66-R-13 authorizing the City Manager to sign
the Local Agency Agreement with the Illinois Department of Transportation (IDOT) and
the Preliminary 'Engineering Services Agreement with Hampton, Lenzini and Renwick,
Inc., (HLR) (380 Shepard Drive, Elgin IL) in the amount of $68,122.37 for the Dempster
Street traffic signal modernization and coordination project_. Funding will be provided by
the CIP Fund Account 415941.
For Action
(A6)Resolution 65-R-13. Local Aaencv Aareement with the Illinois Department of
Transportation for Construction of the Safe Routes to School Proiect
Staff recommends approval of Resolution 65-R-13 authorizing the City Manager to sign
the Local Agency Agreement with the Illinois Department of Transportation (IDOT) for
the Safe Routes to School sidewalk curb extension and sidewalk slab replacement
project.. Funding is provided by a grant from the Federal -aid Safe Routes to School
Program in the amount of $249,862.
For Action
City Council Agenda November 25, 2013 Page 5 of 8
(A7)Resolution 70-R-13, Approvinq the Fiscal Year 2014 Budqet of the Citv of
Evanston
Staff recommends approval of Resolution 70-R-13 adopting the FY 2014 Budget of the
City of Evanston in the amount of $254,627,610.
For Action
(A8)Ordinance 130-0-13. Amendinq the Evanston City Code Relatinq to the Citv
Waterworks Svstem "Charges. Rates. Fees and Penalties"
Staff recommends City Council .approval of Ordinance 130-0-13 amending the
Evanston City Code, Title 7, Chapter 12, relating to the City Waterworks System. Staff
is recommending a ten percent (10%) water rate increase.
For Introduction
(A9)Ordinance 133-0-13, Amendinq the Evanston Citv Code Relatinq to the
Sanitation Service Charge for 95-Gallon Containers
Staff recommends City Council adoption of Ordinance 133-0-13 amending Title 8,
Chapter 4, Section 12, Imposition of Sanitation Service Charges to increase the
sanitation service charge to $17.95 per month for a 95 gallon cart.
For Introduction
(A10)Ordinance 131-0-13, One-Wav East Traffic During Orrington School Drop -Off
and Pick -Up Hours on Monticello Place between Orrinqton Avenue and First Allev
West
Staff recommends the adoption of the proposed ordinance 131-0-13 by which the City
Council would amend Section 10-11-4, Schedule IV (A) of the City Code to establish
one-way east traffic on Monticello Place between Orrington Avenue and the first alley
west adjacent to Orrington Elementary School during drop-off and pick-up hours.
Funding for signs is provided by the Traffic Control Supplies Account 2670.65115.
For Introduction
(Al1)Ordinance 132-0-13, Authorizinq the Citv to Borrow Funds from the Illinois
Environmental Protection Aqencv Public Water Supply Loan Proaram
Staff recommends approval of Ordinance 132-0-13 authorizing the City to borrow funds
from the Illinois Environmental Protection Agency. (IEPA) Public Water Supply Loan
Program for construction of the 48" Diameter Intake Improvements Project. This
ordinance authorizes the City to borrow up to $2,300,000. Debt service will be paid
from the Water Fund.
For Introduction
(Al2) Ordinance 100-0-13, Amendinq Provisions of the Citv Code Related to Fees
and Costs for the Collection of Unpaid Fines
The Transportation/Parking Committee and staff recommend that the City Council adopt
Ordinance 100-0-13, which amends City Code Subsection 11-2-2-(A) to specifically
provide for the imposition of costs and attorney's fees incurred in the course of
collecting parking fines left unpaid for more than 35 1 days. This ordinance was.
introduced at the November 11, 2013 City Council meeting.
For Action
City Council Agenda November 25, 2013 Page 6 of 8
(A13)0rdinance 124-0-13, Permittinq Issuance of a Class M Liauor License to In
Grape Companv LLC, 828 Davis Street
Staff recommends City Council adoption of Ordinance 124-0-13, which amends
Subsection 3-4-6-(M) of the City Code to increase the number of authorized Class M
liquor licenses to one (1),_ and thereby permit issuance of a liquor license to In Grape
Company LLC d/b/a In Grape Company, 828 Davis Street, LL5, Evanston, IL 60201.
This ordinance was introduced at the November 11, 2013 City Council meeting.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(01)Approval of Financial Assistance throuqh the Facade Improvement Proqram
for 1801-1805 Dempster Street -
The Economic Development Committee and staff recommend approval of financial
assistance for a fagade improvement project for the mixed -use building located at 1801-
1805 Dempster Street on a 50/50 .cost sharing basis in an amount not to exceed
$15,185. Funding is provided by the Economic Development Fund's Business District
Improvement Fund Account 5300.65522.
For Action
(02)Resolution 51-R-13. Endorsing the Application of Autobarn Motors. Ltd. For
71b Status Designation for Commercial Development of the Property Located at
222 Hartrev Avenue
The Economic Development Committee and staff recommend the approval of
Resolution 51-R-13 "Endorsing the Application of Autobarn Motors, Ltd. to the Cook
County Assessor for 7b Status Designation for Commercial Development of the Vacant
Property Located at 222 Hartrey Avenue, Evanston, Illinois." A resolution from the City
of Evanston in support of Autobarn Motors Ltd's ("Autobarn") application to the Cook
County Assessor is a required supplement to the Class 7b application.
For Action
RULES COMMITTEE
(03)Resolution 68-R-13. Amendinq Citv Council Rules Reaardina Citizen
Comment
The Rules Committee recommends approval of an addition to Section 6 of the City
Council Rules. The new section 6.7, which speaks to Citizen Participation, includes a
rule on the receipt and acknowledgment of written comments submitted to the City
Council on agenda or non -agenda items.
For Action
APPOINTMENTS
(APP1)For Appointment to:
Age Friendly Task Force Jo -Ann Cromer
Mayor's Education Task Force Dr. Merrill Irving, Associate Vice President
Continuing Education, Training & Workforce Development
(Oakton District 535)
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City Council Agenda
Mayor's Education Task Force
Mayor's Education Task Force
Mayor's Education Task Force
Mayor's Education Task Force
Mayor's Education Task Force
Mayor's Education Task Force
Plan Commission
Plan Commission
November 25, 2013
Page 7 of 8
Dr. Michael Carr, Assistant Dean for Academic Affairs
(Oakton District 535)
Dr. Pete Bavis, Assistant Superintendent for Curriculum
and Instruction (ETHS District 202)
Ahmadou Drame, Job Coach, (ETHS District 202)
Sacella Smith, Executive Director, Youth Job Center
Jeff Coney, Economic Development, Northwestern
University
Senator Daniel Biss, State Legislature
Terri Dubin
Colby Lewis
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded. A
Roll Call Vote was performed and the results were 9-0 in favor and the Consent Agenda
was approved.
Items to be discussed
(P1)Resolution 64-R-13, Extendinq Time for the Applicant to Obtain a Buildina
Permit to Construct Planned Development Located at 708 Church Street
Staff recommends consideration of Resolution 64-R-13 that, if adopted, would amend
the previously approved planned development for 708 Church Street (attached as
Exhibit 1 to Resolution 64-R-13). The proposed Resolution, if adopted, would amend
Section 8 of the previously adopted Ordinance 32-0-08 to provide for an extension of
the time provided for the Applicant to obtain a building permit to construct the planned
development. The Applicant requests a three-year extension of the time period provided
in the Ordinance from December 31, 2013 to December 31, 2016. This resolution was
held at the Planning & Development Committee meeting on November 11, 2013.
For Action
Alderman Wynne motioned for approval and it was seconded. The Mayor then made a
Point- of- Order that this Resolution must be approved by 6 votes, Alderman Rainey
asked for legal Counsel to advise on the number of votes needed to over- rule the
decision of the chair. Mr. Farrar stated to over- rule the chair there had to be a majority
vote per Council Rule number 4. Alderman Rainey motioned to over -rule the decision of
the chair due to the fact there is no codification in the books. She felt this is posing a
precedent and it was seconded. Alderman Grover requested more discussion on the
issue. Roll Call was taken and the result was 6-3 and the motion passed to over -rule the
decision of the chair.
Alderman Rainey amended the original motion from 3 years to 1 year extension and it
was seconded by Alderman Braithwaite. Alderman Burrus wanted to ask the developer
would they accept the one year extension, and she wanted a list of all extensions
granted by the Council. The developer stated they would accept the one year extension.
A Roll Call Vote was taken and the result was 5-4 the motion failed to grant the one
Year extension to the amendment of the original motion.
Call of the Wards
Ward 8, Alderman Rainey had no report.
Ward 9, Alderman Burrus had no report.
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City Council Agenda November 25, 2013 Page 8 of 8
Ward 1, Alderman Fiske invited those in attendance to her next ward meeting March 2
to held in the Library.
Ward 2, Alderman Braithwaite read excerpts from a letter from Mr. Bob King concerning
the amount of monies he has paid to the City and the additional fees that are being
placed on him from Property Standards. The request was asked to have the fines
dismissed Alderman Braithwaite also announced that there will be an Honorary Street
naming for Mr. Sam McKinley on Saturday, November 30, 2013 from 12:30 to 2:30 P.M
at the Levy Center.
Ward 3, Alderman Wynne spoke of the film "Inner Quality for All" it was a movie of the
growing gap between the wealthy and the poor population.
Ward 4, Alderman Wilson had no report.
Ward 5, Alderman Holmes wished a Happy Thanksgiving.
Ward 6, Alderman Tendam-asked for suggestions for.his Thanksgiving Day
Turkey menorah and other meal preparations for the day
Ward 7, Alderman Grover mentioned the excellent performance of the "Never Ending
Story" and she congratulated the actors, director, and playwright.
Alderman Wilson motioned to adjourn the Council Meeting and go into Executive
Session to discuss Personnel, Real Estate and Minutes, the motion was seconded and
a unanimous Voice Vote the meeting ended at 11:26 P.M.
Submitted by,
Hon. Rodney Greene, MMC
City Clerk