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HomeMy WebLinkAboutJune 12, 2023Page 1 MINUTES June 12,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,June 12,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Stephanie Mendoza City Clerk Page 2 MINUTES June 12,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss LGBTQ Pride Month -June 2023 Evanston's Real Independence/Freedom Day Juneteenth -June 19,2023 National Gun Violence Awareness Day -June 2,2023 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Distinguished Budget Presentation Award from the Government Finance Officers Association Update from Drexwood (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Carlis Sutton P1,HS1 Xiomara Chambers P1,P2 Priscilla Giles Prayer Vigil Radica Sutz P1 Emily Jakobsen HS2 Michael Vasilko A4,A5,A7 Mary Gavin HS1 Maria Tolpin HS2 Rick Nelson HS1 Geoffrey Bushor P1 Yvonne Smith HS2 Written Received Public Comment Page 3 MINUTES June 12,2023 (VI)SPECIAL ORDERS OF BUSINESS SP1.Resolution 38-R-23,Authorizing the City Manager to Execute Emergency Contracts and Payments for Elevator Shaft Structural Repairs for the City of Evanston Police/Fire Headquarters was approved Staff recommended City Council approve Resolution 38-R-23,Authorizing the City Manager to Execute Emergency Contracts and Payments for Elevator Shaft Structural Repairs for the City of Evanston Police/Fire Headquarters.Staff also requests feedback on potential next steps for the long-term renovation/relocation of the Police/Fire Headquarters building. Motion:Councilmember Reid Second:Councilmember Harris For Action Item Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None CONSENT AGENDA Items A2,A5,A7,P1,P2,HS1,HS2 and R1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None (VII)CONSENT AGENDA -CITY COUNCIL MINUTES CM1.The Minutes of the Regular City Council meeting of May 22,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of May 22,2023 For Action Approved on Consent Agenda Page 4 MINUTES June 12,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period May 8,2023,through May 21,2023,in the amount of $3,115,616.70 and the Bills List for June 13,2023,in the amount of $9,869,697.47 and credit card activity for the period ending April 26,2023,in the amount of $238,440.81 For Action Approved on Consent Agenda A2.BMO Harris Amazon Credit Card Activity was approved Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending April 26,2023,in the amount of $19,543.56. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Item Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin A3.A Contract Award with the Auburn Corporation for Water Treatment Plant Window and Door Reglazing (Bid No.23-33)was approved Staff recommended the City Council authorize the City Manager to execute an agreement with The Auburn Corporation (10490 W 164th Place,Orland Park,IL 60467) for Water Treatment Plant Window and Door Reglazing (Bid No.23-33)in the amount of $82,882.00.A full waiver of the M/W/D/EBE goal is requested. Funding for this project is from the Water Fund (Account No.513.71.7330.65515),which has an approved FY2023 budget of $100,000.00 for this project,all of which are remaining. For Action Approved on Consent Agenda Page 5 MINUTES June 12,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A4.The Prequalification of Consulting Firms for Transportation Engineering and Surveying Services (RFQ 23-10)was approved Staff recommended that City Council approve the following four consulting engineering firms be pre-qualified to be eligible to provide transportation engineering and surveying services for a three-year period (June 2023 -May 2025):Christopher B.Burke Engineering,Ltd.(820 Davis Street,Suite 520,Evanston,IL),Civiltech Engineering (Two Pierce Place,Suite 1400,Itasca,IL),ESI Engineering (1979 North Mill Street,Suite 100, Naperville,IL)and Terra Engineering (225 W.Ohio Street,Chicago,IL). For Action Approved on Consent Agenda A5.A Contract with Christopher B.Burke Engineering,Ltd,to Provide Engineering Services for the Central Street/Central Park Avenue Traffic Signal Modernization Project was approved Staff recommended that City Council authorize the City Manager to execute a contract with Christopher B.Burke Engineering,Ltd.(820 Davis Street,Suite 520,Evanston.IL 60201)in the amount of $88,200.00 to provide engineering services for the Central Street/Central Park Avenue traffic signal modernization project. The project will be funded from the Capital Improvement Fund 2023 General Obligation Bonds. Motion:Councilmember Reid Second:Councilmember Wynne For Action Item Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Page 6 MINUTES June 12,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A6.A Contract with TERRA Engineering,Ltd.for 2023 Capital Improvements Projects Construction Engineering was approved Staff recommended that City Council authorize the City Manager to execute a contract with TERRA Engineering,Ltd.(225 West Ohio Street,4th Floor,Chicago,IL 60654)for 2023 Capital Improvements Projects Construction Engineering in the not-to-exceed amount of $107,624.00. Funding is provided from the General Fund Public Works Bureau of Capital Planning (Account 415.40.4410.62185.This contract is not budgeted but will be mostly offset by the savings in salaries and benefits from vacant positions. For Action Approved on Consent Agenda A7.A Contract with Christopher B.Burke Engineering,Ltd,to Provide Engineering Services for Leon Place Reconstruction Project (Simpson Street to Ridge Avenue) was approved Staff recommended that City Council authorize the City Manager to execute a contract with Christopher B.Burke Engineering,Ltd.(820 Davis Street,Suite 520,Evanston,IL 60201)to provide engineering services for the Leon Place Reconstruction Project (Simpson Street to Ridge Avenue)in the amount of $138,364.00. The project will be funded from the Motor Fuel Tax (MFT)Fund (Account 200.40.5100.65515 –423015).This project is not budgeted in FY 2023,but funding is available in the MFT Fund. Motion:Councilmember Reid Second:Councilmember Wynne For Action Item Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Page 7 MINUTES June 12,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A8.A Sole-Source Purchase with Rainbow Ecoscience for Arbotect Fungicide was approved Staff recommended the City Council authorize the City Manager to execute an agreement with Rainbow Ecoscience (11571 K-Tel Drive,Minnetonka,MN 55343)for the sole-source purchase of 56 gallons of Arbotect fungicide for a total purchase amount of $27,618.08.A solesource purchase requires a 2/3 vote of the Councilmembers. Funding for this purchase is from the General Fund (Account No.100.40.4320.62496), which has an approved FY2023 budget of $38,000,all of which is remaining. For Action Approved on Consent Agenda A9.A Vending Machine Services Contract Renewal (RFP #18-12)was approved Staff recommended City Council authorize the City Manager to execute a professional services contract renewal with Mark Vend Company (3000 MacArthur Boulevard, Northbrook,IL 60062)to provide vending machine services for various City facilities. There is no cost associated with this contract. For Action Approved on Consent Agenda A10.The Sixth Addendum to the Phoenix Security,LTD.Agreement was approved Staff recommended City Council authorize the City Manager to execute the 6th addendum to the Phoenix Security,LTD.Agreement.This addendum will provide a second security guard at the Robert Crown Community Center through the end of 2023. The total cost for this additional guard will be $47,665. Funding will be provided by the General Fund,CMO account 100.15.1505.62509.This account has a budget allocation of $210,000 and a remaining balance of $82,842. For Action Approved on Consent Agenda Page 8 MINUTES June 12,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A11.A Change Order No.1 to the Agreement with Bolder Contractors,Inc.for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No.23-26)was approved Staff recommended the City Council authorize the City Manager to execute Change Order No.1 to the agreement with Bolder Contractors,Inc.(316 Cary Point Drive,Cary, IL 60013)for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No.23-26)in the amount of $137,792.00. This change order is not budgeted.Staff recommends funding be provided by the General Fund (415.40.4219.65515 -420012) For Action Approved on Consent Agenda A12.Resolution 39-R-23,Authorizing the City Manager to Negotiate and Execute a Sewer Easement Agreement with the Metropolitan Water Reclamation District was approved Staff recommended City Council approval of Resolution 39-R-23,Authorizing the City Manager to Negotiate and Execute a Sewer Easement Agreement with the Metropolitan Water Reclamation District.Funding will be provided by the Sewer Fund.The amount of the agreement is yet to be determined. For Action Approved on Consent Agenda A13.Ordinance 52-O-23 Amending City Code Section 10-11-10 "Limited Parking"was approved for introduction Councilmember Nieuwsma and Staff recommend the adoption of Ordinance 52-O-23 amending Title 10,Chapter 11,Section 10 Schedule X(F)(8)“Limited Parking”to remove approximately four spaces designated as District F permit required spaces. For Introduction Approved on Consent Agenda for Introduction A14.Ordinance 53-O-23,Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of 2137 Crawford Avenue was approved for introduction Staff recommended City Council adoption of Ordinance 53-O-23,Authorizing the City Manager to Negotiate the Sale Of City-Owned Real Property Located East of 2137 Crawford Avenue.A two-thirds majority is required for adoption of this ordinance. For Introduction Approved on Consent Agenda for Introduction Page 9 MINUTES June 12,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A15.Ordinance 59-O-23,Amending City Code Section 10-11-18 "Residents Parking Only Districts"was approved for introduction Councilmember Revelle and staff recommend the adoption of Ordinance 59-O-23, Amending City Code Section 10-11-18 "Residents Parking Only Districts"to add the residences on 1600-1800 Central St,not including properties designated as Transit-Oriented Developments,as residents eligible to purchase permits. For Introduction Approved on Consent Agenda for Introduction A16.Ordinance 50-O-23,Amending Title 7,Chapter 8 Concerning the Protection of Public Trees was adopted Staff recommended City Council adoption of Ordinance 50-O-23,Amending Title 7, Chapter 8,Concerning the Protection of Public Trees. For Action Adopted on Consent Agenda (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 51-O-23 Authorizing the Sale Of City-Owned Real Property at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,Evanston,Illinois was approved for introduction Staff recommended approval of Ordinance 51-O-23,authorizing the City Manager to execute a sale contract for City-owned real property located at 1805 Church Street,1708 Darrow Avenue,and 1710 Darrow Avenue,to Housing Opportunity Development Corporation (“HODC”)for a mixeduse development with 33 units of affordable housing.A two-thirds majority is required for adoption of this ordinance. Motion:Councilmember Nieuwsma Second:Councilmember Burns For Introduction Item Approved for Introduction 7 -1 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:Kelly Absent:Suffredin Page 10 MINUTES June 12,2023 (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P2.Ordinance 54-O-23 approving a Special Use for a Planned Development and a Special Use for a Daycare Center-Child at 3434 Central Street was removed from the agenda The Land Use Commission recommended denial of the proposed Planned Development and Special Use Permit to construct a Daycare Center-Child,Kensington School. For Introduction Removed from the Agenda (X)CONSENT AGENDA -HOUSING &COMMUNITY DEVELOPMENT COMMITTEE HCDC1.Ordinance 49-O-23,Amending City Code Section 4-18-3 Concerning the Demolition Tax was approved for introduction The Housing and Community Development Committee recommended City Council approval of Ordinance 49-O-23,amending City Code Section 4-18-3,the Demolition Tax Code,to increase the amount of the Demolition Tax. For Introduction Approved on Consent Agenda for Introduction (XI)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS1.Resolution 36-R-23 Approval of an Honorary Street Name Sign Designation was approved The Human Services Committee and staff recommended the adoption of Resolution 36-R-23,designating that portion of Leland Avenue,betweenChurch Street and Lyons Street,with the Honorary Street Name Sign,“Janet Alexander Davis Way.” The approximate total cost to create three street name signs is $200.Funds for the honorary street name sign program are budgeted in the Public Works Agency,Public Service Bureau -Traffic Operations'materials fund (Account 100.40.4520.65115),which has a fiscal year budget of $58,000 and a year-to-date balance of $30,000. Motion:Councilmember Harris Second:Councilmember Reid For Action Item Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Page 11 MINUTES June 12,2023 (XI)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS2.Ordinance 57-O-23,Amending City Code Section 9-8,Creating the “Safe Storage Act”was approved for introduction Mayor Biss and the Human Services Committee recommended adoption of Ordinance 57-O-23,amending City Code Title 9,Chapter 8,Creating the "Safe Storage Act." Motion:Councilmember Harris Second:Councilmember Reid For Introduction Item Approved for Introduction 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin (XII)CONSENT AGENDA -RULES COMMITTEE R1.Resolution 40-R-23,Adoption of the Civility Pledge by the Mayor and City Council was approved The City Manager and the Rules Committee recommended the adoption of Resolution 40-R-23,establishing a Civility Pledge to ensure that the communication between local elected officials remains open,honest,and transparent. Motion:Councilmember Reid Second:Councilmember Wynne For Action Item Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin R2.Ordinance 58-O-23,Amending Title 1,Chapter 13,Section 4,"Wards and Precincts"of the Evanston City Code was approved for introduction The Redistricting Committee and the Rules Committee recommended the Adoption of Ordinance 58-O-23,Amending Title 1,Chapter 13,Section 4,"Wards and Precincts"of the Evanston City Code. For Introduction Approved on Consent Agenda for Introduction Page 12 MINUTES June 12,2023 (XIII)APPOINTMENTS AP1.Appointments and Reappointments to Boards,Commissions,and Committees was approved The Mayor recommended City Council approval of the appointments of Julia Pantoga to the Commission on Aging and Disabilities,Barry Miller,Jihan Varisco,and Sylvia Corcoran to the Citizen Police Review Commission,and the reappointment of Blanca Lule to the Citizen Police Review Commission. For Action Approved on Consent Agenda (XII)CALL OF THE WARDS Ward 1:1st Ward Meeting June 15 Virtual 7:00 p.m. Ward 2:2nd Ward Meeting June 13 ETHS South Cafe 7:00 p.m. 2nd Ward Business Meeting Chief Logan street renaming June 24 Ward 3:No Report Ward 4:Office Hours July 8 Fountain Square 10:00 A.M.-12:00 p.m. 4th Ward Meeting July 11 Robert Crown 7:00 p.m. Ward 5:June 13 M/W/EBE Development Committee Contracting Fair Ward 6:Berm at Canal Shores closed -not able to watch July 4 Fireworks Ward 7:7th Ward Meeting June 27 Civic Center Parasol Room 7:00 p.m. Ward 8:8th Ward Meeting June 29 Levy Senior Center 6:00 p.m. Ward 9:9th Ward Meeting June 15 Robert Crown Library 6:00 p.m. (XII)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding collective bargaining,purchase or use of real property,and litigation These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)2,(c)5,and (c)11. Motion:Councilmember Nieuwsma Second:Councilmember Wynne Convene into Executive Session 9:29 p.m. Motion Passed 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Page 13 MINUTES June 12,2023 (XIV)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:15 p.m.