HomeMy WebLinkAboutJune 26, 2023AGENDA
City Council
Monday, June 26, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works Committee begins at 5:00pm
Planning & Development Committee begins at 5:45pm
City Council convenes at 7:00pm or the conclusion of Planning & Development Committee
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(I)ROLL CALL - COUNCILMEMBER REID
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Park and Recreation Month - July 2023
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
Liam Bird - Manager of Organizational Performance and Equity
EC2Cs Advocates para la Acción, newest Advocates and Leaders of the Evanston
Community
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic item or agenda the and name non-agenda
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers Public is Comment Comment. do during respond not Public
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages otherwise or disturbs disrupts, which conduct other any in disorderly
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Evanston Ecology Center Options for Repairs and Renovation
Staff seeks direction from City Council regarding options for repairs and
renovation of the Evanston Ecology Center.
For Discussion
Evanston Ecology Center Options for Repairs and Renovation
14 - 19
SP2.Approval of Funding for the Housing Opportunity Development
Corporation (HODC) Mixed-Use Project at 1811-1815 Church,
including 33 Units of Affordable Housing.
staff and Committee and Community Housing The Development
recommend approval of $4,000,000 for gap financing for the HODC
mixed-use project at 1811-1815 Church Street that will provide new
affordable housing units and retail/commercial space.
$1,500,000 in West Evanston TIF funding, account 335.99.5870.62490.
Approximately $3,300,000 is available in this fund as of June 2023.
$1,500,000 of ARPA funding, account 170.99.1700.55271
$1,000,000 Fund, account Housing the City’s from Affordable
250.21.5465.65530. The AHF currently has a cash balance of
approximately $2,000,000.
For Action
Approval of Funding for the Housing Opportunity Development
Corporation (HODC) Mixed-Use Project at 1811-1815 Church, including
33 Units of Affordable Housing
20 - 29
(VII)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of
June 12, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of June 12, 2023
For Action
Approval of the Minutes of the Regular City Council meeting of June 12,
2023
30 - 43
(VIII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of May 22, 2023, through June 4, 2023, in the amount of
$3,182,986.34 and the Bills List for June 27, 2023, in the amount of
$3,788,307.24.
For Action
Approval of the City of Evanston Payroll and Bills List
44 - 68
A2.Approval of a Single-Source Purchase from TAPCO Traffic &
Parking Control Company, Inc. of LED Solar-Powered Pedestrian
Crosswalk Blinker Warning Signs
Staff recommends that City Council authorize a single-source purchase
from the TAPCO Traffic & Parking Control Company, Inc. (5100 W.
Brown Deer Road, Brown Deer, WI 53223) for LED Solar-Powered
Pedestrian of amount the signs Warning Blinker Crosswalk in
$71,835.28. A single-source purchase requires a 2/3 vote of the
Councilmembers.
This project will be funded from ARPA Funds designated for safety
treatments at crosswalks (Account 170.99.1700.55251). $300,000 was
allocated for this project, all of which is remaining.
For Action
Approval of a Single-Source Purchase from TAPCO Traffic & Parking
Control Company, Inc. of LED Solar-Powered Pedestrian Crosswalk
Blinker Warning Signs
69 - 73
A3.Approval of Contract Award with Capitol Cement Co., Inc. for the
2023 Alley Improvements (Bid No. 23-27)
Staff recommends that City Council authorize the City Manager to
execute an agreement with Capitol Cement Co., Inc. (6231 North
Pulaski Road, Chicago, IL 60646) for the 2023 Alley Improvements (Bid
No. 23-27) in the amount of $1,317,934.00.
Funding is provided from the Waste Transfer Settlement (WTS) Fund in
the amount of $329,212.00; the Community Development Block Grant
(CDBG) Fund in the amount of $460,000.00; the Chicago-Main Tax
Increment Finance (TIF) Fund in the amount of $310,000.00; the Sewer
Fund in the amount of $152,872.00; and the 2023 General Obligation
(GO) Bond Fund in the amount of $65,850.00. A detailed funding
analysis is included in the attached memo.
For Action
Approval of Contract Award with Capitol Cement Co., Inc. for the 2023
Alley Improvements (Bid No. 23-27)
74 - 83
A4.Approval of Contract with Terra Engineering for Engineering
Services for Sidewalk Improvement Related to Safe Routes to
School Grant (RFQ 23-18)
Staff recommends that City Council authorize the City Manager to
execute a contract with Terra Engineering, LTD (225 West Ohio Street,
4th Floor, Chicago, IL 60654) to provide engineering services for the
sidewalk improvement project related to the Safe Routes to School
Grant (RFQ 23-18) in the amount of $65,207.
This project will be funded from the Capital Improvement Fund 2023
General (Account $65,207 of the in Bonds Obligation amount
415.40.4123.62145 - 423014). A detailed funding summary is provided
in the attached memo.
For Action
Approval of Contract with Terra Engineering for Engineering Services for
Sidewalk Improvement Related to Safe Routes to School Grant (RFQ
23-18)
84 - 88
A5.Approval of Contract with St. Francis Crematory & Kennels, Inc. for
Dead Animal Collection
Staff recommends that the City Council authorize the City Manager to
execute a contract with St. Francis Crematory & Kennels, Inc. (6N441
Catalpa Avenue, Wood Dale, Illinois 60191) for dead animal collection in
the amount of $121,860.00.
This contract is not budgeted. Funding will be provided by the General
Fund through the Police Department, Animal Control Division (Account
100.22.2280.62509), which will require a budget increase of $40,000 in
FY 2023 and an increase of $82,000 in FY 2024.
For Action
Approval of Contract with St. Francis Crematory & Kennels, Inc. for
Dead Animal Collection
89 - 91
A6.Approval of a Purchase of One (1) 2023 Nissan Rogue for the
Parking Enforcement Division of the Administrative Services
Department
Staff recommends the City Council authorize the City Manager to enter
into a purchase agreement with Autobarn Nissan Inc. (2201 Autobarn
Place, Evanston, IL 60202) in the amount of $33,772.26 for one (1)
2023 Nissan Rogue as a replacement for an existing vehicle #115 for
the Services Administrative the Enforcement Division Parking of
Department.
Funding for one (1) 2023 Nissan Rogue will be from the Automotive
Equipment amount of the (Account 601.19.7780.65550) in Fund
$33,772.26, which has a FY 2023 budgeted amount of $2,700,000.00.
This expenditure represents 1.25% of this budgeted amount.
For Action
Approval of a Purchase of One (1) 2023 Nissan Rogue for the Parking
Enforcement Division of the Administrative Services Department
92 - 96
A7.Approval of Repair of the Evanston Fire Department Ladder Truck
#311
Staff requests the City Council authorize the City Manager to approve
automotive work in the amount of $39,054.65 to MacQueen Emergency
(1125 7th Street East, St. Paul, MN 55106) for the inspection and
preventative maintenance repairs to Ladder Truck #311.
Funding for this repair will be from the Fleet Services Fund, Materials to
Maintain Autos (600.19.7710.655060) in the amount of Account
$39,054.65, which has a FY 2023 budgeted amount of $1,155,2520.00
with an unencumbered balance of $448,118.83.
For Action
Approval of Repair of the Evanston Fire Department Ladder Truck #311
97 - 114
A8.Approval of Sole Source Renewal of VMware ESXi Licensing - 3yr
Subscription to VSphere+
Staff recommends the City Council authorize a three-year renewal for
support and licensing of VMware ESXi systems and VSphere+ software
from Dell Technologies (One Dell Way, Mail Stop 8129, Round Rock,
TX $26,902.40. of the in 78682) amount purchase sole-source A
requires a 2/3 vote of the Councilmembers.
This expense will be charged to IT account 100.19.1932.62340 (IT
Computer budgeted of amount 2023 FY a has which Software)
$1,420,000.00 and a year-to-date balance of $861,012.82.
For Action
Approval of Sole Source Renewal of VMware ESXi Licensing - 3yr
Subscription to VSphere+
115 - 119
A9.Approval of a Sole Source Purchase from Kovilic Construction Co.,
Inc. for Dock Repairs
Staff recommends the sole source purchase from Kovilic Construction,
Inc. (3721 Carnation Ave., Franklin Park, IL 60131) for repairs to Church
Street Harbor dock for $27,500.00. A Sole Source purchase requires a
2/3 vote of the Councilmembers.
This purchase will be split three ways between the Fire Department,
Parks and Recreation, and Administrative Services (Fleet and Facilities).
Fire: Administrative 100.23.2325.65090, PRCS: 100.30.3065.65150,
Services: 100.19.1950.65050.
For Action
Approval of a Sole Source Purchase from Kovilic Construction Co., Inc.
for Dock Repairs
120 - 124
A10.Approval of Sole Source purchase from Stryker Sales Corporation
for three LUCAS devices.
Stryker from purchase source Sales the recommends Staff sole
Corporation (P.O. Box 93308, Chicago, IL 60673) for three LUCAS
devices and related parts for $56,876.85. A sole source purchase
requires a 2/3 vote of the Councilmembers.
This expense will be charged to the Fire Suppression Budget using GL
100.23.2315.65075, which has a 2023 Budget of $20,000.000 with a
remaining budget of $15,010.18 YTD. This expense will also be offset
by revenue of $56,876.85 from a grant which EFD received from the
Evanston First Responder Foundation (EFRF) in Spring 2023.
For Action
Approval of Sole Source purchase from Stryker Sales Corporation for
three LUCAS devices
125 - 133
A11.Approval of Amendment No. 3 of the Contract with Kimley-Horn
(RFQ Timing and Coordination Signal Traffic 19-58) for the
Engineering Services
Staff recommends that City Council authorize the City Manager to
execute Amendment No. 3 to the contract with Kimley-Horn (4201
Winfield Road, Suite 600, Warrenville, IL 60555) to provide Signal
Coordination 28 the for services engineering (SCAT) Timing and
interconnected traffic signals on the Ridge Avenue/Asbury
Avenue/Davis Street/Church Street System and on the Ridge
Avenue/Emerson Street/ Green Bay Road System in the amount
$109,688.
The project will be funded from the Capital Improvement Fund 2023
General Obligation Bonds. A detailed funding summary is provided in
the memo below.
For Action
Approval of Amendment No. 3 of the Contract with Kimley-Horn (RFQ
19-58) for the Traffic Signal Coordination and Timing Engineering
Services
134 - 153
A12.Approval of Change Order No. 3 to Contract with Bodala, LLC, dba
Central Rug & Carpet for Interior Renovations at Lovelace Park
Field House (Bid 22-67)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 3 to the contract with Bodala, LLC, dba
Central Rug & Carpet (3006 Central Street, Evanston, Illinois) for the
Interior Renovations at Lovelace Park Field House (Bid 22-67) in the
amount of $914.00. This will increase the overall contract amount from
$269,449 to $270,363.
Funding will be provided through the Capital Improvement Fund 2022
General Obligation Bond Fund (Account 415.40.4122.65515 - 622005),
which was budgeted at $300,000 with $30,551 remaining.
For Action
Approval of Change Order No. 3 to Contract with Bodala, LLC, dba
Central Rug & Carpet for Interior Renovations at Lovelace Park Field
House (Bid 22-67)
154 - 156
A13.Ordinance 62-O-23, Amending Title 1, Chapter 17, Section 1
"Purchases of Goods or Services"
Recommendation to the City Council of Passage of Ordinance 62-O-23
Amending Title 1, Chapter 17, Section 1 "Purchases of Goods or
Services."
For Action
Ordinance 62-O-23, Amending Title 1, Chapter 17, Section 1
"Purchases of Goods or Services"
157 - 161
A14.Ordinance 52-O-23 Amending City Code Section 10-11-10 "Limited
Parking"
of Staff the recommend and Nieuwsma Councilmember adoption
Ordinance 52-O-23 amending Title 10, Chapter 11, Section 10 Schedule
X(F)(8) spaces “Limited approximately remove to Parking” four
designated as District F permit required spaces.
For Action
Ordinance 52-O-23 Amending City Code Section 10-11-10 "Limited
Parking"
162 - 165
A15.Ordinance 53-O-23, Authorizing the City Manager to Negotiate the
Sale Of City-Owned Real Property Located East of 2137 Crawford
Avenue
Staff recommends City Council adopt Ordinance 53-O-23, Authorizing
the City Manager to Negotiate the Sale Of City-Owned Real Property
Located Avenue. 2137 of East Crawford the two-thirds A of
Councilmembers is required for adoption of this ordinance.
For Action
Ordinance 53-O-23, Authorizing the City Manager to Negotiate the Sale
Of City-Owned Real Property Located East of 2137 Crawford Avenue
166 - 172
A16.Ordinance 59-O-23, Amending City Code Section 10-11-18
"Residents Parking Only Districts"
Councilmember Revelle and staff recommend the adoption of Ordinance
59-O-23, Amending City Code Section 10-11-18 "Residents Parking
Only Districts" to add the residences on 1600-1800 Central St, not
including properties designated as Transit-Oriented Developments, as
residents eligible to purchase permits.
For Action
Ordinance 59-O-23, Amending City Code Section 10-11-18 "Residents
Parking Only Districts
173 - 177
(IX)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Resolution 22-R-23, Approving a Plat of Subdivision for 1801-1815
Church Street and 1708-1710 Darrow Avenue, for the Mt. Pisgah
Subdivision.
Staff recommends approval of Resolution 22-R-23, Approving a Plat of
Subdivision Street and 1708-1710 Darrow 1801-1815 for Church
Avenue for the Mr. Pisgah subdivision.
For Action
Resolution 22-R-23, Approving a Plat of Subdivision for 1801-1815
Church Street and 1708-1710 Darrow Avenue, for the Mt. Pisgah
Subdivision
178 - 188
P2.Ordinance 55-O-23, granting a Special Use Permit for a
Convenience Store, at 831 Foster Street in the B1 Business District
The Land Use Commission recommends the adoption of Ordinance 55-
O-23 granting a Special Use Permit for a Convenience Store at 831
Foster Street in the B1 Business District. The applicant has complied
with all zoning requirements and meets all of the Standards for Special
Use for this district.
For Introduction
Ordinance 55-O-23, granting a Special Use Permit for a Convenience
Store, at 831 Foster Street in the B1 Business District
189 - 198
P3.Ordinance 60-O-23, Granting a Special Use for a Planned
Development with Site Development Allowances at 1621-31
Chicago Avenue in the D4 Downtown Transition District
The Land Use Commission recommends denial of Ordinance 60-O-23,
which grants a Special Use for a Planned Development to construct a
15-story, 165-foot tall, mixed-use building with approximately 7,200
square feet of ground floor commercial, 140 dwelling units, and 57
parking stalls within a two-level parking garage in the D4 Downtown
Transition District.
For Introduction
Ordinance 60-O-23, Granting a Special Use for a Planned Development
with Site Development Allowances at 1621-31 Chicago Avenue in the
D4 Downtown Transition District
199 - 258
P4.Real 51-O-23 Of Sale the Authorizing Ordinance City-Owned
Property at 1805 Church Street, 1708 Darrow Avenue, and 1710
Darrow Avenue, Evanston, Illinois
Staff recommends approval of Ordinance 51-O-23, authorizing the City
Manager to execute a sale contract for City-owned real property located
at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue,
to Housing Opportunity Development Corporation (“HODC”) for a mixed-
use development with 33 units of affordable housing. A two-thirds of the
Councilmembers is required for adoption of this ordinance.
For Action
Ordinance 51-O-23 Authorizing the Sale Of City-Owned Real Property
at 1805 Church Street, 1708 Darrow Avenue, and 1710 Darrow Avenue,
Evanston, Illinois
259 - 317
(X)CONSENT AGENDA - HOUSING & COMMUNITY DEVELOPMENT COMMITTEE
HCDC1.Ordinance 49-O-23, Amending City Code Section 4-18-3
Concerning the Demolition Tax
The Housing and Community Development Committee recommends
City Council approval of Ordinance 49-O-23, amending City Code
Section 4-18-3, the Demolition Tax Code, to increase the amount of
the Demolition Tax.
For Action
Ordinance 49-O-23, Amending City Code Section 4-18-3 Concerning
the Demolition Tax
318 - 322
(XI)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.Ordinance 57-O-23, Amending City Code Section 9-8, Creating the
“Safe Storage Act”
the recommend Services Committee the and Biss Mayor Human
adoption of Ordinance 57-O-23, amending City Code Title 9, Chapter 8,
Creating the "Safe Storage Act."
For Action
Ordinance 57-O-23, Amending City Code Section 9-8, Creating the
“Safe Storage Act”
323 - 328
(XII)CONSENT AGENDA - RULES COMMITTEE
R1.Ordinance 58-O-23, Amending Title 1, Chapter 13, Section 4,
"Wards and Precincts" of the Evanston City Code
The Redistricting Committee and the Rules Committee Recommend the
Adoption of Ordinance 58-O-23, Amending Title 1, Chapter 13, Section
4, "Wards and Precincts" of the Evanston City Code.
For Action
Ordinance 58-O-23, Amending Title 1, Chapter 13, Section 4, "Wards
and Precincts" of the Evanston City Code
329 - 337
(XIII)APPOINTMENTS
AP1.Approval of Appointments and Reappointments to Boards,
Commissions, and Committees
The Mayor recommends City Council approval of the appointments of
Chloe Thurston to the Housing & Community Development Committee,
Renee Phillips to the Social Services Committee, Catie Huggins and
Michelle Mills to the Library Board, Rachel Schwimmer to the Citizen
Police Review Commission, Richard Cándida-Smith to the Evanston
Arts Council, Joshua Bowes-Carlson to the Preservation Commission,
and the reappointments of Tracy Fulce to the Library Board, and
Adrienne B. Allen to the Commission of Aging and Disabilities.
For Action
Approval of Appointments and Reappointments to Boards,
Commissions, and Committees
338 - 339
(XIV)CALL OF THE WARDS
shall provide or (Councilmembers to announce by upon called be Mayor the
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XV)EXECUTIVE SESSION
(XVI)ADJOURNMENT
(XVI UPCOMING COMMITTEE MEETINGS)
DATE TIME BOARD/COMMITTEE/COMMISSION
6/28/2023 6:00PM Economic Development Committee- (Canceled)
6/28/2023 7:00PM Land Use Commission
6/30/2023 1:00PM Liquor Control Review Board
7/3/2023 5:00PM Human Services Committee