HomeMy WebLinkAbout10.23.17 Actions
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, October 23, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Wilson
(II) Mayor Public Announcements and Proclamations
World Polio Day, October 24, 2017
Presentation by Evanston Own It
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
15 members of the public signed up to speak at public comment.
1 member of the public spoke about the open meetings act and foia.
1 member of the public spoke about the library.
City Council Agenda October 23, 2017 Page 2 of 12
1 member of the public spoke about planning.
Several members of the public spoke about the proposed development by
Albion.
City Council Agenda October 23, 2017 Page 3 of 12
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Resolution 84-R-17, Designating the Evanston City Clerk as the City’s
Freedom of Information Act Officer
Staff recommends approval of Resolution 84-R-17 designating the City’s
Freedom of Information Act Officer.
For Action
Amended: “(t)he City’s FOIA policy,” added to section 2.
Approved as amended.
(SP2) FY2018 Proposed Capital Budget and Debt Review
Staff will provide a presentation regarding the FY2018 Proposed Capital
Budget and Debt Review. No formal action will be taken regarding the FY2018
Budget. Budget documents are available here: www.cityofevanston.org/city-
budget/.
For Discussion
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Fiske
Rules - Alderman Wilson
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of October 16, 2017.
For Action
Minutes removed from consent agenda to correct typographical errors. Held until
Nov. 13 meeting.
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – September 18, 2017 through October 1, 2017 $ 2,689,086.27
(A2.1) Bills List – October 24, 2017 $ 3,194,482.03
Credit Card Activity (not including Amazon purchases) -
Period Ending August 31, 2017 $ 185,912.08
(A2.2) Amazon Credit Card Activity – Period ending August 31, 2017 $ 11,558.41
For Action
Passed 8-0. Ald Suffredin abstained.
City Council Agenda October 23, 2017 Page 4 of 12
(A3.1) Agreement with Pure Technologies U.S. Inc. for City of Evanston’s
Inspection of Large Diameter Water Mains
Staff recommends City Council authorize the City Manager to execute an
agreement for the City of Evanston’s Inspection of Large Diameter Water Mains
(RFP 17-51) with Pure Technologies U.S. Inc. (3636 South Geyer Road, Suite
100, St. Louis, MO 63127) in the not-to-exceed amount of $578,940. Funding for
the inspection of large diameter mains will be from the Capital Improvement
Program Water Fund (Account 513.71.7330.62145 - 417009), which has an FY
2017 budget of $650,000 for this project.
For Action
Approved on Consent Agenda.
(A3.2) Purchase of Anthracite from Carbonite Filter Corporation
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase of Anthracite (Bid No. 17-54) with Carbonite Filter
Corporation (96 Hazle Street, Delano, PA, 18220) in the amount of $23,116.96.
Funding for the purchase of Anthracite is from the Water Fund Account
510.40.4220.65085, which has a budget allocation of $85,000.00 for FY2017 and
an YTD balance of $47,135.56.
For Action
Approved on Consent Agenda.
(A3.3) Sale of Rock Salt to Evanston School District 202
Staff recommends City Council authorize the City manager to execute an
agreement with Evanston School District 202 for the sale of rock salt in the
amount of $52.08 per ton for the period November 15, 2017 to April 15, 2018.
This price includes a 10% administration and handling fee. This price reflects a
$4.25 decrease in price as the overall price of salt has decreased.
For Action
Approved on Consent Agenda.
(A3.4) Sale of Rock Salt to Evanston School District 65
Staff recommends City Council authorize the City manager to execute an
agreement with Evanston School District 65 for the sale of rock salt in the
amount of $52.08 per ton for the period November 15, 2017 to April 15, 2018.
This price includes a 10% administration and handling fee. This price reflects a
$4.25 decrease in price as the overall price of salt has decreased.
For Action
Approved on Consent Agenda.
City Council Agenda October 23, 2017 Page 5 of 12
(A3.5) Purchase of Rental Registration/Inspection Software from GovSense and
NetSuite-Oracle
Staff recommends City Council authorize the City Manager to execute an
agreement with GovSense (2500 Northwinds Pkwy Suite 280, Alpharetta, GA
30009) and NetSuite-Oracle (500 Oracle Parkway, Redwood Shore, CA 94065)
to provide a Rental Inspection and Registration Software for the City of Evanston.
The total cost of software platform, licenses and support in year 1 will be
$21,960.58 and $21,356.18 in year 2. There is a one-time implementation,
customization and training cost (based on time and materials) capped at
$18,500. The initial term will be set at two years with an option to renew for an
additional two years. The funding for this project will derive from the Local Health
Protection Grant (Account 100.24.2435.62474) and Community Development
Block Grant (Account 215.21.5220.66131).
For Action
Approved on Consent Agenda.
(A4) Resolution 83-R-17, Collective Bargaining Agreement with AFSCME
Staff recommends City Council adoption of Resolution 83-R-17 authorizing the
City Manager to execute a collective bargaining agreement with the American
Federation of State, County and Municipal Employees (AFSCME) bargaining unit
effective January 1, 2017 through December 31, 2018. City Council approval will
ratify the tentative agreements executed throughout the negotiation process.
For Action
Approved on Consent Agenda.
(A5) Resolution 71-R-17, Approving an Open Data Policy for the City of
Evanston
Staff recommends City Council adoption of Resolution 71-R-17, approving the
Open Data Policy for the City of Evanston. The policy will demonstrate the City’s
ongoing commitment to open data, transparency and efficient city services.
For Action
Approved on Consent Agenda.
(A6) Resolution 80-R-17, Accepting Grant Awards for Senior Meal Program at
Levy Senior Center and Fleetwood-Jourdain Community Center.
Staff recommends City Council adoption of Resolution 80-R-17 authorizing the
City Manager to sign notification of grant awards to fund and operate a
congregate senior meal program at the Levy Senior Center and Fleetwood-
Jourdain Community Center. This is a reimbursement program in which the total
amount of reimbursement the City will receive is solely dependent upon the
number of lunches served. The City’s estimated reimbursement is calculated
using the highest daily participation level stated in our application. Funding for
this program is budgeted in various line items in the Fleetwood-Jourdain
Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055. Overall
budgeted expenses for the 2017/18 program are projected at $88,784. Staff
projects meal donations of $7,800. The City will provide a local cash match of
City Council Agenda October 23, 2017 Page 6 of 12
$22,464 of the $88,784 if the projection for donations is met, and less if it is
exceeded.
For Action
Approved on Consent Agenda.
(A7) Resolution 78-R-17, Franchise Agreement with Collective Resources, Inc.
for Collection, Transportation and Disposal of Food Scrap
Staff recommends that City Council adopt Resolution 78-R-17, authorizing the
City Manager to negotiate and execute a Franchise Agreement with Collective
Resource, Inc. (803 Elmwood Avenue, Evanston, IL) to provide a stand-alone
food scrap program for all voluntarily participating commercial and residential
properties within the City of Evanston.
For Action
Approved on Consent Agenda.
(A8) Ordinance 107-O-17, Decreasing the Number of Class D Liquor Licenses for
Jilly’s Cafe located at 2614 Green Bay Road
Local Liquor Commissioner recommends City Council adoption of Ordinance
107-O-17, decreasing the number of authorized Class D liquor licenses for D.N.
Marian, Inc. d/b/a Jilly’s Cafe located at 2614 Green Bay Road. D.N. Marian, Inc.
d/b/a Jilly’s Cafe no longer is the owner of the premises as it was sold to a new
corporate entity.
For Introduction
Approved on Consent Agenda.
(A9) Ordinance 108-O-17, Increasing the Number of Class D Liquor Licenses for
Jilly’s Cafe located at 2614 Green Bay Road
Local Liquor Commissioner recommends City Council adoption of Ordinance
108-O-17, increasing the number of Class D liquor licenses for Suathan, LLC
d/b/a Jilly’s Café located at 2614 Green Bay Road. The new corporate entity
submitted an application for a Class D license under the new ownership.
For Introduction
Approved on Consent Agenda.
(A10) Ordinance 109-O-17, Increasing the Number of Class C Liquor Licenses for
Rock n’ Ravioli located at 1012 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
109-O-17, increasing the number of Class C liquor licenses for RNR Evanston,
LLC d/b/a Rock n’ Ravioli located at 1012 Church Street. Alderman Wilson has
requested suspension of the rules for Introduction and Action at the October 23
2017 City Council meeting.
For Introduction and Action
Approved on Consent Agenda.
City Council Agenda October 23, 2017 Page 7 of 12
(A11) Ordinance 118-O-17, Amending Subsection 3-4-6(C) of the City Code to
Allow Class C Liquor Licenses the Sale of Alcoholic Liquor to Registered
Hotel Guests
Local Liquor Commissioner recommends City Council adoption of Ordinance
155-O-16, authorizing the sale of alcoholic liquor to registered guests of the hotel
from which Class C license holders lease space.
For Action
Approved on Consent Agenda.
(A12) Ordinance 110-O-17, Decreasing the Number of Class D Liquor Licenses for
Farmhouse located at 703 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
110-O-17, decreasing the number of Class D liquor licenses for Farmhouse
Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. Farmhouse
Evanston, LLC would like to change to a Class C liquor license.
For Introduction
Approved on Consent Agenda.
(A13) Ordinance 111-O-17, Increasing the Number of Class C Liquor Licenses for
Farmhouse located at 703 Church Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
111-O-17, increasing the number of Class C liquor licenses for Farmhouse
Evanston, LLC, d/b/a Farmhouse located at 703 Church Street.
For Introduction
Approved on Consent Agenda.
(A14) Ordinance 114-O-17, Decreasing the Number of Class D Liquor Licenses for
Sam’s Chicken & Ribs, Pizza located at 1639 Orrington Avenue
Local Liquor Commissioner recommends City Council adoption of Ordinance
114-O-17, decreasing the number of authorized Class D liquor licenses for TMC
Foods, Inc., doing business as Sam’s Chicken & Ribs, Pizza located at 1639
Orrington Ave., as the business has closed. Staff recommends suspension of the
rules for Introduction and Action at the October 23, 2017 City Council meeting.
For Introduction and Action
Approved on Consent Agenda.
(A15) Ordinance 105-O-17, Amending City Code Section 10-11-9, Schedule IX,
“Prohibited Parking at Certain Times” on Kedzie Street
The Transportation/Parking Commission and staff recommend that the City
Council adopt Ordinance 105-O-17, amending of City Code Section 10-11-9(H),
Prohibited Parking at Certain Times to read: Kedzie Street. North Side, Sheridan
Road east to dead end; 9 p.m. to 6 a.m., May 1 to September 30 and 11 p.m. to
6 a.m. October 1 to April 30.
For Introduction
Item taken off Consent Agenda.
Failed to advance from Committee; Unanimous vote.
City Council Agenda October 23, 2017 Page 8 of 12
(A16) Ordinance 106-O-17, Amending City Code 10-11-18, Schedule XVIII,
“Residents Parking Only Districts” by Adding (R) “District R: Twenty-four
(24) hours daily, seven (7) days per week” for Sheridan Square
The Transportation/Parking Commission and staff recommend that the City
Council adopt Ordinance 106-O-17, amending of City Code Section 10-11-18(P),
Resident Only Parking District ‘R’, 9 p.m. to 6 a.m. daily adding: 22 diagonal
parking spaces on the east side of Sheridan Square as Residential Parking Only
as a 24-hour restriction.
For Introduction
Item taken off Consent Agenda.
Failed to advance from Committee; Unanimous vote.
City Council Agenda October 23, 2017 Page 9 of 12
PLANNING & DEVELOPMENT COMMITTEE
(P1) Granting Vacation Rental License for 2120 Madison Place
Staff recommends approval of a Vacation Rental License for the property located
at 2120 Madison Place. The Vacation Rental meets all of the Standards and
Procedures for license approval.
For Action
Approved on Consent Agenda.
(P2) Granting Vacation Rental License for 1612 Main Street
City staff recommends approval of a Vacation Rental License for the property
located at 1612 Main Street. The Vacation Rental meets all of the Standards and
Procedures for license approval.
For Action
Approved on Consent Agenda.
(P3) Resolution 82-R-17 to Accept Planning Staff Assistance Services Delivered
by the Chicago Metropolitan Agency for Planning for the 2020-2024
Assessment of Fair Housing
The Housing and Community Development Act Committee and staff recommend
approval by City Council of Resolution 82-R-17 to Accept Planning Staff
Assistance Services Delivered by the Chicago Metropolitan Agency for Planning
(CMAP) for the 2020-2024 Assessment of Fair Housing (AFH). The City is
required to perform an AFH prior to its 2020-2024 Consolidated Plan in order to
continue to receive its federal entitlement grants. The City would contribute
$13,000 of the total AFH budget of $287,000. Funding is from the City’s 2017 and
2018 Community Development Block Grant (CDBG) under CDBG Administration
Account 215.21.5220.62490.
For Action
Approved on Consent Agenda.
(P4) Ordinance 115-O-17, Granting a Special Use for a Commercial Indoor
Recreation Facility, Spenga, at 1026 Davis Street
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
115-O-17 granting special use approval for a Commercial Indoor Recreation
Facility, Spenga, at 1026 Davis Street in the D2 Downtown Retail Core District.
The applicant has complied with all zoning requirements and meets all of the
standards for a special use for this district. Alderman Wilson requests suspension
of the rules for introduction and adoption at the October 23, 2017 City Council
meeting.
For Introduction and Action
Approved on Consent Agenda.
City Council Agenda October 23, 2017 Page 10 of 12
(P5) Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant, Nic’s
Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major
Zoning Relief at 2628 Gross Point Rd.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
88-O-17 granting special use approval for a Type 2 Restaurant, Nic’s Organic
Fast Food, a Drive-Through facility, a Type 2 Restaurant as an Active Ground-
Floor Use, and major zoning relief for a 20’ rear yard setback, reduced
pedestrian areas fronting Crawford Ave. and Gross Point Rd., and reduced
fenestration/sill height on the Crawford Ave. façade, at 2628 Gross Point
Rd. The applicant has complied with all other zoning requirements, and meets
all of the standards for special use and major variation in the B1a Business
District and the oCSC Central Street Overlay District. 88-O-17 was continued on
October 9, 2017 to October 23, 2017. Applicant requests that the Ordinance be
held until November 13, 2017, and staff has no objections.
For Introduction
Taken off Consent Agenda; Held at request of applicant until November 13, 2017
Council Meeting.
(P6) Ordinance 103-O-17, Special Use Permit for Planned Development Located
at 1450-1508 Sherman Avenue in the D4 Downtown Transition District
The Plan Commission and staff recommend adoption of Ordinance 103-O-17 for
approval of the Planned Development to construct a 15-story, 273-unit residential
building with 6,800 square feet of ground floor commercial space, and 200
parking spaces. The Plan Commission’s recommendation was based on a
previous version of the development plan for a 16-story, 286-unit residential
building with 9,321 square feet of ground floor commercial space, and 186
parking spaces located at 1450-1508 Sherman Avenue. The development
includes four (4) site development allowances. The Ordinance was held on
October 9, 2017 until October 23, 2017, and the corresponding transmittal
memorandum has been updated to reflect the revised proposal.
For Introduction
Item taken off Consent Agenda.
Approved 6-3; Ald. Revelle, Wynne, Fiske voted no.
APPOINTMENTS
(APP1)For Appointment:
Animal Welfare Board - Kristi Bachmann
Animal Welfare Board - Dawn Davis-Zeinemann
Firefighter's Pension Board - Elisa Spain
City Council Agenda October 23, 2017 Page 11 of 12
For Action
Approved on Consent Agenda.
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
Ald. Wilson - 2nd and 4th Wards joint meeting Thursday at 7 p.m. at Crown Center
to discuss the city budget.
Ald. Rue Simmons - asks about a moratorium for the 5th Ward regarding special
uses. The Alderman says that there are some interesting real estate transfers
happening that appears to impact affordable housing.
Ald. Suffredin - Nov 2, 2017 there will be a joint 6th and 7th Ward meeting at
Three Crowns on budget.
Ald. Rainey - Howard St. Theater had successful fundraiser last weekend.
Fleming - Meeting for 1500 and 1600 block of Washington, Madison resident
at Fire Station #2
Ald. Fiske - Ward meeting 10.24.2017 at 7 p.m. at The Merion regarding the
1621 Chicago Ave. project.
Ald. Wynne - Town Hall meeting Thursday 7p at Lincoln School.
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH NOVEMBER 15, 2017
Upcoming Aldermanic Committee Meetings
10/25/201
7
6:00
PM Transportation/Parking
10/25/201
7
7:30
PM Economic Development
10/26/201
7
5:30
PM Emergency Telephone System
10/28/201
7
9:00
AM Special City Council - Budget Hearing
10/30/201 7:00 Special City Council - Affordable Housing
City Council Agenda October 23, 2017 Page 12 of 12
7 PM
11/2/2017 7:00
PM Housing, Homelessness and Human Relations Commission
11/6/2017 6:00
PM Human Services
11/6/2017 7:00
PM Special City Council - Budget Discussion
11/13/201
7
6:00
PM
Administration & Public Works, Planning & Development, City
Council
11/15/201
7
6:30
PM M/W/EBE Development
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.