HomeMy WebLinkAbout06.26.17 Actions
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 26, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
Rules Committee will convene at the conclusion of the P&D Committee meeting.
City Council meeting will convene at conclusion of the Rules Committee meeting.
ORDER OF BUSINESS
(I)Roll Call – Begin with Alderman Wynne
(II)Mayor Public Announcements and Proclamations
Presentation of Key to the City to John F.Germ,Rotary International
President 2016-2017
Parks and Recreation Month, July
(III)City Manager Public Announcements
Community Ambassador Program
(IV)Communications: City Clerk
(V)Public Comment
Members of the public are welcome to speak at City Council meetings.As part of the Council
agenda,a period for public comments shall be offered at the commencement of each regular
Council meeting.Public comments will be noted in the City Council Minutes and become part of
the official record.Those wishing to speak should sign their name and the agenda item or
non-agenda topic to be addressed on a designated participation sheet.If there are five or fewer
speakers,fifteen minutes shall be provided for Public Comment.If there are more than five
speakers,a period of forty-five minutes shall be provided for all comment,and no individual shall
speak longer than three minutes.The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes.The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment.Aldermen do not respond
during Public Comment.Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
City Council Agenda June 26, 2017 Page 2 of 10
Eight residents spoke about the ban of use of coal tar driveway (Ordinance 49-O-17).
30 residents spoke about the proposed agreement with the Evanston Lakehouse &Gardens for
Harley Clark.
One resident spoke about Resolution 61-R-17.
Four residents spoke about the landmark status of 1726 Hinman Ave
One resident spoke about drones.
(VI)Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1)Proposed Agreement with Evanston Lakehouse &Gardens for Harley
Clarke Mansion Operations
The Parks and Recreation Board and the Lighthouse Landing Complex
Committee recommend that City Council authorize the City Manager to
negotiate a long-term lease agreement with Evanston Lakehouse &Gardens
(819 Clinton Place,Evanston,60201)to operate an environmental education
center and meeting/event space at the Harley Clarke property.The
recommendation includes continuing to reserve the $250,000 from the CIP
budget allocated by the Council in September 2016 for improvements to the
property (Project #616031).
For Action
Substitute motion made to direct staff to draft an RFP for the July 10 meeting.
Passed 7-2
Ald. Suffredin and Revelle voted No.
(VII)Consent Agenda: Alderman Rainey
(VIII)Report of the Standing Committees
Administration & Public Works -Alderman Braithwaite
Planning & Development -Alderman Rainey
Human Services -Alderman Fiske
Rules -Alderman Wilson
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meeting of May 22,2017 and
June 12, 2017.
For Action
Approved on Consent Agenda.
City Council Agenda June 26, 2017 Page 3 of 10
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1)Payroll – May 29, 2017 through June 11, 2017 $ 2,810,258.63
(A2)Bills List – June 27, 2017 $ 4,714,121.83
Credit Card Activity – Period Ending April 30, 2017 $ 181,147.56
For Action
Item taken off consent agenda.
Passed 7– 0.
Ald. Suffredin and Rue Simmons abstained.
(A3)Approval of Payment to Ancel,Glink for Professional Services Rendered to
the City Clerk’s Office During the 2017 Municipal Election
Former City Clerk Rodney Greene recommends approval of the purchase of
professional services rendered during the 2017 municipal election from Ancel,
Glink,Diamond,Bush,DiCanni &Krafthefer,P.C.(140 South Dearborn St.,6th
Floor,Chicago,IL 60603)in the amount of $3,543.75.Funding will be from the
City Clerk’s Legal Services Fund (Account 100.14.1400.62130).This item was
removed from the June 10,2017 bills list and continued to the June 26,2017 City
Council meeting for discussion and approval.
For Action
Approved on Consent Agenda.
(A4.1)Agreement Renewal with Sam Goss & Associates for Handyman Services
Staff recommends that City Council authorize the City Manager to execute the
first one (1)year renewal of an optional two (2)one year renewals with Sam
Goss &Associates (1727 Brummel,Evanston,IL)to provide handyman services
for the Handyman Program.This agreement will cover the period of July 1,2017
through June 31,2018.Funding is provided from the Affordable Housing Fund
(Account 250.21.5465.62490),with a remaining budget of $26,268.00 in FY 2017
for these services.It is anticipated that staff will need to return to the Housing,
Homelessness &Human Relations Commission in first quarter of 2018 to request
additional funding.
For Action
Approved on Consent Agenda.
(A4.2)Drinking Fountain Lead Sampling Results
Staff recommends the City Council receive this report on the results of the water
samples taken from drinking fountains and analyzed for lead contamination from
City Parks and provide direction to staff on next steps.
For Action
City Council Agenda June 26, 2017 Page 4 of 10
Approved on Consent Agenda.
(A4.3)Contract with Alfred Benesch &Company for 30”Downtown Transmission
Main Engineering Services
Staff recommends City Council authorize the City Manager to execute a contract
for the 30”Downtown Transmission Feeder Main Engineering Services (RFP
17-06)with Alfred Benesch &Company (205 North Michigan Avenue,Suite
2400,Chicago,IL)in the amount of $305,890.54.Funding will be provided from
Water Fund (Account 513.71.7330.62145 –417006).This project was budgeted
at $400,000 in FY 2017.Staff is proposing to apply for a loan from the Illinois
Environmental Protection Agency.If the loan is received,most engineering costs
would be considered eligible for reimbursement under the loan.
For Action
Approved on Consent Agenda.
(A4.4)Contract with Gim Electric Co. for Noyes Theater Lighting Replacement
Staff recommends City Council authorize the City Manager to execute a contract
for a Noyes Theater Stage Lighting Replacement (RFP 17-35)with Gim Electric
Co.,Inc.(4150 N.Milwaukee Avenue,Chicago,IL.60641)in the amount of
$129,500.00.Funding will be provided from Capital Improvements Fund 2017
GO Bonds (Account 415.40.4117.65515 –617020).This project was not
budgeted in FY 2017,but funding is available from the delay of the Church Street
Harbor South Pier Reconstruction due to permit review issues.The Church
Street Harbor project,which had a funding allocation of $370,000 in 2017 GO
Bonds, is now proposed to be budgeted for 2018 construction.
For Action
Approved on Consent Agenda.
(A4.5)Contract with Crawford,Murphy &Tilly for Emerson Street Wholesale
Water Meter Engineering Services
Staff recommends City Council authorize the City Manager to execute a contract
for the Emerson Street Wholesale Water Meter Engineering Services (RFP
17-36)with Crawford,Murphy &Tilly (550 N.Commons Dr.,Suite 116,Aurora,IL
60504)in the amount of $124,487.00.Funding for design will be provided from
the Water Fund Reserves as a CIP project (Account 513.71.7330.62145 –
717017).This project was not budgeted for 2017,but funding is available from
savings in water operations funding in Account 513.71.4225.62180.
For Action
Approved on Consent Agenda.
(A4.6)Change Order No.3 for the Water Treatment Plant Reliability Improvements
Project with CDM Smith
City Council Agenda June 26, 2017 Page 5 of 10
Staff recommends that City Council authorize the City Manager to execute
Change Order No.3 for the Water Treatment Plant Reliability Improvements
Project with CDM Smith (125 South Wacker Drive,Suite 600,Chicago,IL)in the
amount of $82,403.00.This will increase the total contract amount from the
current contract price of $445,434.00 to $527,837.00.There is no time extension
associated with this change order.Funding for this Change Order will be from the
Water Fund,Capital Improvement Account 513.71.7330.62145-717012,which
has an FY2017 budget allocation of $260,000.This project is being funded by a
low-interest loan from the Illinois Environmental Protection Agency.Eligible
engineering fees will be funded by the loan.
For Action
Approved on Consent Agenda.
(A4.7)Approval of 2017 Pay Station Expenses to Total Parking Solutions
Staff recommends the City Council authorize expenditure to Total Parking
Solutions,Inc.,2721 Curtiss Street,Downers Grove,IL 60201 to cover the fees
associated with 22 parking meter terminals (pay stations)in the amount of
$33,000 for the period May 16,2017 through May 15,2018.Funding provided by
the Parking System Fund (Account 505.19.7015.62245),with a FY2017 budget
of $55,740 and an available balance of $38,089.80.
For Action
Approved on Consent Agenda.
(A4.8)Purchase of Police & Administrative Services Vehicle from Currie Motors
Staff recommends City Council approval of the purchase of two (2)Ford SUVs.
One (1)will be allocated for the Evanston Police Department Field Operations
Division,and one (1)vehicle for the Administrative Services Department
Facilities Maintenance Division.The replacement vehicles will be purchased from
Currie Motors (9423 W.Lincoln Highway,Frankfort,IL 60423)in the amount of
$55,188.Funding for the vehicles will be from the Equipment Replacement Fund
(Account 601.19.7780.65550)in the amount of $55,188,which has a budget of
$1,455,422.Budget remaining in this account after this purchase is $124,821.
This expenditure represents 3.79% of this budgeted amount.
For Action
Approved on Consent Agenda.
(A4.9)Purchase of Trackless Modal MT7 Tractor from EJ Equipment Inc.
Staff recommends City Council approval for the purchase of one (1)tractor for
the Public Works Agency from EJ Equipment Inc.(PO Box 655,6949 N.3000 E.
Road,Manteno,IL 60950)in the amount of $156,193.25.The purchase will come
out of the Equipment Replacement Fund (Account 601.19.7880.65550).
For Action
Approved on Consent Agenda.
(A4.10)Second Contract Extension with Community Counselling Services Co. LLC
City Council Agenda June 26, 2017 Page 6 of 10
Staff recommends that City Council authorize the City Manager to execute a
second contract extension of three months for the period of July through
September 2017 for consulting services Community Counselling Services Co.,
LLC (CCS)located at 155 North Wacker,Suite 1790,Chicago,Illinois 60606 at a
total cost of $97,500.Funding will be from the FY 2017 Capital Improvements
Fund –Robert Crown Project (Account 415.40.4117.65515)with a budget of $1.5
million and a net balance of $809,000 prior to this expense.
For Action
Approved on Consent Agenda.
(A5)Resolution 56-R-17, Relating to Prevailing Wages for Public Works Projects
Staff recommends City Council adoption of Resolution 56-R-17 in order to
comply with the provisions of the Illinois Prevailing Wage Act,820 ILCS 130/0.01,
et seq.
For Action
Approved on Consent Agenda.
(A6)Resolution 60-R-17,Authorizing the City Manager to Execute Contract
Amendment No. 2 to Supply and Sell Water to the Village of Skokie, Illinois
Staff recommends City Council adoption of Resolution 60-R-17,authorizing the
City Manager to execute Contract Amendment #2 to Supply and Sell Water to
the Village of Skokie Illinois.This amendment would extend the term of the
agreement by four months,until September 30,2017,at a wholesale water rate
of $1.07 per 1,000 gallons.Continued discussions with the Village of Skokie for a
new contract agreement have yielded some movement in reaching an
agreement. The additional extension proposed will allow staff to continue to
explore the potential for a new agreement that is equitable for both parties.
For Action
Approved on Consent Agenda.
(A7)Resolution 61-R-17,Authorizing the City Manager and City Staff to Evaluate
Reorganization of Certain City Departments and Divisions and to Return to
City Council for Related Code Amendments
Staff recommends City Council adoption of Resolution 61-R-17,authorizing the
City Manager and City Staff to evaluate reorganization of certain City
Departments and Divisions and to return to City Council for related Code
amendments.The City Clerk and City Manager are considering ways to better
align services to include transfer tax and passport processing services currently
provided by the City Clerk’s office.Realignment will require legislative action
amending the City Code through adoption of an ordinance.The City Manager
and Staff will evaluate changes and return to Council within 60 days for
subsequent legislative action.
For Action
Approved on Consent Agenda.
City Council Agenda June 26, 2017 Page 7 of 10
(A8)Ordinance 14-O-17,Amending Evanston City Code Title 11,“Administrative
Adjudication”
Staff recommends adoption of Ordinance 14-O-17,amending Title 11,
“Administrative Adjudication”of the Evanston City Code of 2012 to reflect the
City’s organizational realignment and consolidation of the City’s Administrative
Adjudication Division.
For Introduction
Approved on Consent Agenda.
(A9)Ordinance 22-O-17,Amending City Code Section 3-4-2(C)(2),Liquor Control
Regulations - Powers and Duties
Staff recommends City Council adoption of Ordinance 22-O-17 amending City
Code Section 3-4-2(C)(2),“Powers and Duties”to limit the time when a law
enforcement agency may enter a liquor licensee’s property.
For Introduction
Approved on Consent Agenda.
(A10)Ordinance 46-O-17,Amending City Code Section 9-5-15,Regulating Small
Unmanned Aircraft in the City of Evanston
City staff recommends City Council adoption of Ordinance 46-O-17,amending
City Code Section 9-5-15,regulating small unmanned aircraft in the City of
Evanston.Ordinance 46-O-17 addresses ongoing community concerns and
provide an enforcement tool related to the operation of small unmanned aircraft,
including drones.
For Action
Item taken off consent agenda.
Item held until July 10 meeting.
(A11)Ordinance 50-O-17 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Woodbine Avenue and Jenks Street
Staff recommends City Council adoption of Ordinance 50-O-17 amending
Section 10-11-5(D),Schedule V(D)of the City Code to establish a 4-Way Stop
Control at the intersection of Woodbine Avenue and Jenks Street.The estimated
cost to install two additional stop signs is $150.00.Funding will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115),with a FY
2017 budget of $50,000, and a YTD balance of $20,266.17.
For Action
Approved on Consent Agenda.
(A12)Ordinance 51-O-17,Authorizing the Sale of a Surplus Fleet Vehicles Owned
by the City of Evanston
City Council Agenda June 26, 2017 Page 8 of 10
Staff recommends that City Council adopt Ordinance 51-O-17,directing the City
Manager to offer the sale of vehicles owned by the City through public auction at
the special Northwest Municipal Vehicle Auction being sponsored by America’s
Auto Auctions on Tuesday,July 25,2017 or any other subsequent America’s
Online Auction as these vehicles become available,on a timely basis,as a result
of new vehicle replacements being placed into service.
For Action
Approved on Consent Agenda.
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 7-O-17,Amending Portions of the City of Evanston Zoning Code
Regulating Generators
Staff recommends that the Planning and Development Committee receive and
file the revised Ordinance 7-O-17.No action is requested at this time.Staff will
continue to work on this Ordinance to address the location and noise regulations
associated with generators.
To Receive and File
Removed from Agenda during Committee.
(P2)Ordinance 56-O-17,Granting a Special Use for a Public Utility and Major
Zoning Relief for a Fence (Wall) at 2506 Green Bay Rd.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
56-O-17 granting special use approval for a Public Utility for the replacement of
existing ComEd equipment with “DC-in-a-box”utility equipment,and major
zoning relief for 16’and 20’-tall fences (concrete walls)for safety and thermal
screening of the utility equipment,at 2506 Green Bay Rd.The applicant has
complied with all other zoning requirements,and meets all of the standards for
special use and major variation in the B1a Business District and the oCSC
Central Street Overlay District.
For Introduction
Approved on Consent Agenda.
(P3)Ordinance 57-O-17,Granting a Special Use for Commercial Indoor
Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave.
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
57-O-17 granting special use approval for Commercial Indoor Recreation,Sharp
Edge CrossFit,at 1324-1326 Dodge Ave.in the I2 General Industrial District.The
applicant has complied with all zoning requirements and meets all of the
standards for a special use for this district.Alderman Braithwaite recommends
City Council Agenda June 26, 2017 Page 9 of 10
suspension of the rules for Introduction and Action at the June 26,2017 City
Council meeting.
For Introduction and Action
Approved on Consent Agenda.
(P4)Ordinance 47-O-17,Granting Landmark Status to Building and Lot of
Record at 1726 Hinman Avenue
The Preservation Commission and City staff recommend adoption of Ordinance
47-O-17 designating 1726 Hinman Avenue as an Evanston Landmark.This
Ordinance was continued from May 22,2017 to the June 12,2017 City Council
meeting.
For Action
Item taken off consent agenda.
Item tabled until August 14 meeting.
HUMAN SERVICES COMMITTEE
(H1)Ordinance 49-O-17,Amending City Code Title 7 by Adding Chapter 18,
“Pavement Sealant Applicators”
The Evanston Environment Board recommends City Council adoption of
Ordinance 49-O-17,banning the use of coal tar pavement sealers in the City of
Evanston.
For Introduction
Item taken off consent agenda.
Motion made to introduce item.
Passed 9-0.
(H2)Ordinance 48-O-17 Amending City Code Section 8-14-2,“Definitions,”and
City Code Section 8-14-6,“Penalty,”of Title 8,Chapter 14,“Drug
Paraphernalia Control”
Administrative Adjudication Officer Sue Brunner recommends adoption of
Ordinance 48-O-17 amending City Code Section 8-14-2,“Definitions,”and City
Code Section 8-14-6,“Penalty,”imposing a two hundred dollar ($200.00)fine for
violating Title 8, Chapter 14, “Drug Paraphernalia Control.”
For Action
Approved on Consent Agenda.
(IX)Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
City Council Agenda June 26, 2017 Page 10 of 10
(X)Executive Session
(XI)Adjournment
MEETINGS SCHEDULED THROUGH JULY 2017
Upcoming Aldermanic Committee Meetings
6/28/201
7
6:00
PM Transportation & Parking
6/28/201
7
7:00
PM Economic Development
7/10/201
7
5:00
PM Human Services
7/10/201
7
6:00
PM
Administration & Public Works, Planning & Development, City
Council
7/12/201
7
7:00
PM Animal Welfare Board
7/18/201
7
7:00
PM Housing & Community Development Act
7/19/201
7
6:30
PM M/W/EBE Development Committee
7/24/201
7
6:00
PM
Administration & Public Works, Planning & Development, City
Council
7/26/201
7
6:00
PM Transportation & Parking
7/26/201
7
7:00
PM Economic Development
7/27/201
7
5:30
PM Emergency Telephone System Board
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936.The City is committed to
ensuring accessibility for all citizens.If an accommodation is needed to participate in this meeting,please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.