Loading...
HomeMy WebLinkAbout06.12.17 Actions      CITY   COUNCIL   REGULAR   MEETING     CITY   OF   EVANSTON,   ILLINOIS  LORRAINE   H.   MORTON   CIVIC   CENTER  JAMES   C.   LYTLE   COUNCIL   CHAMBERS  Monday,   June   12,   2017     Administration   &   Public   Works   (A&PW)   Committee   meets   at   6   p.m.  Planning   &   Development   Committee   (P&D)   meets   at   7:15   p.m.  Rules   Committee   will   convene   at   the   conclusion   of   the   P&D   Committee   meeting.  City   Council   meeting   will   convene   at   conclusion   of   the   Rules   Committee   meeting.     ORDER   OF   BUSINESS     (I)Roll   Call   –   Begin   with   Alderman   Fiske     (II)Mayor   Public   Announcements     (III)City   Manager   Public   Announcements  Evanston   4 th    of   July   Celebration    (IV)Communications:   City   Clerk    (V)Public   Comment  Members of the public are welcome to s peak at City Council meetings.As part of the Council                  agenda,a period for public comments shall be offered at the commencement of each regular                Council meeting. Public comments will be noted in the City Council Minutes and become part of                 the official record.Those w ishing to speak should sign their name and the agenda item or                 non­agenda topic to be addressed on a designated participation sheet.If there are five or fewer                 speakers,fifteen minutes shall be provided for Public Comment.If there are more than five                speakers,a period of forty­five minutes shall be provided for all comment,and no individual shall                 speak longer than three minutes.The Mayor will allocate time among the speakers to ensure that                 Public Comment does not exceed forty­five minutes.The business of the City Council shall               commence forty ­five minutes after the beginning of Public Comment.Aldermen do not respond              during Public Comment.Public Comment is intended to foster dialogue in a respectful and civil                manner.   Public   comments   are   requested   to   be   made   with   these   guidelines   in   mind.  Four   members   of   the   public   commented   on   municipal   electricity   aggregation.    Six   members   of   the   public   commented   on   the   proposed   development   at   831   Emerson.    One member of the public commented on a library on the w est side of Evanston and on what the                    Health   Department   should   research.    One   member   of   the   public   commented   on   permit   parking   on   Central   St.    One   member   of   the   public   commented   on   the   Health   and   Human   Services   Committee.    One   member   of   the   public   commented   on   a   personal   matter   in   relation   to   a   private   school.    One   member   of   the   public   commented   on   perspectives   on   dishonesty   in   local   government.     (VI)Consent   Agenda:   Alderman   Rainey  (VII)Report   of   the   Standing   Committees  Administration   &   Public   Works ­Alderman   Braithwaite  Planning   &   Development ­Alderman   Rainey  Human   Services ­Alderman   Fiske  Rules ­Alderman   Wilson    (VIII)Call   of   the   Wards  (Aldermen shall be called upon by the Mayor to announce or provide information              about any Ward or City matter which an Alderman desires to bring before the               Council.)      {Council   Rule   2.1(10)}    9th   Ward   meeting,   June   22   at   7:00   pm   at   the   Levy   Center      (IX) Executive   Session    (X) Adjournment    CONSENT   AGENDA    (M1)Approval   of   Minutes   of   the   Regular   City   Council   Meeting   of   May   8,   2017   (80 th  Council   Meeting)   and   May   15,   2017.  For   Action  Approved   on   Consent   Agenda    ADMINISTRATION   &   PUBLIC   WORKS   COMMITTEE    (A1)Payroll   – May   01,   2017   through   May   14,   2017 $   2,913,680.94  Payroll   – May   15,   2017   through   May   28,   2017 $   2,778,643.60     (A2)City   of   Evanston   Bills   –   June   13,   2017 $   5,344,098.54  For   Action  Item   amended   at   the   APW   committee   meeting.  Amount   changed   from   5,344,098.54   to   5,340,554.79.   Passed   8   –   0.  Ald.   Suffredin   abstained.      (A3.1)    Contract   with   CCJM   Engineers,   Ltd.   For   Citywide   Generator   Evaluation  Staff recommends City Council authorize the City Manager to execute a contract             for a Citywide Generator Evaluation (RFP 17­30)with CCJM Engineers,Ltd.(303             East Wacker Drive,Suite 303,Chicago,IL)in the amount of $54,339.99.Funding              will be provided from Capital Improvements Fund 2017 GO Bonds (Account            415.40.4117.65515   –   617017).      This   project   was   budgeted   at   $70,000   in   FY17.  For   Action  Approved   on   Consent   Agenda    (A3.2)Contract   with   Construction   Consulting   and   Disbursement   Services,   Inc.,   For   Fleetwood­Jourdain   Washroom   Renovations  Staff recommends City Council authorize the City Manager to execute a contract             for the Fleetwood­Jourdain Washroom Renovations (Bid No.17­32)with          Construction Consulting and Disbursement Services,Inc.(5836 Lincoln Ave.,          Suite 200,Morton Grove,IL.60053)in the amount of $182,900.00.Funding will              be provided from the Capital Improvements Fund 2017 GO bonds (Account            415.40.4117.65515 –617006)with a budget of $150,000.The additional $32,900            will be funded from realized savings from the generator study           (415.40.4117.65515­617017)and the James Park North Field Renovation project          (415.40.4117.65515   –   517002).  For   Action  Approved   on   Consent   Agenda     (A3.3)    Contract   with   Elanar   Construction   Co.   for   James   Park   North   Field  Renovations  Staff recommends City Council authorize the City Manager to execute a contract             for the James Park North Field Renovation Project with Elanar Construction Co.             (6620 W.Belmont Avenue,Chicago,Illinois)in the amount of $930,062.30.            Funding will be provided from Capital Improvements Fund 2017 GO Bonds            (Account 415.40.4117.65515 –517002).This project was budgeted at          $1,000,000   in   FY   2017.  For   Action  Approved   on   Consent   Agenda     (A3.4)    Master   Agreement   for   Community   Electricity   Aggregation  Staff recommends that City Council authorize the City Manager to execute a             Master Agreement to Provide Services to an Aggregated Group with the            pre­qualified Alternate Retail Electric Supplier (ARES)that provides the most           favorable price per kilowatt hour (Cents /kWh)for the length of term and               renewable energy mix that the City Council determines to be the most             advantageous.At the City Council meeting on June 12,2017,staff will present a               recommendation to the City Council authorizing the City Manager to negotiate            and execute an agreement with the prequalified ARES that submits the most             favorable   pricing   based   on   the   recommendations   provided.   For   Action  Approved   on   Consent   Agenda      (A3.5)    Change   Order   Number   2   to   Contract   for   Various   Parking   Lot   Improvement  Engineering   with   Gewalt­Hamilton   Associates,   Inc.  Staff recommends that City Council authorize the City Manager to execute            Change Order No.2 to the contract for Various Parking Lot Improvement             Engineering Services with Gewalt­Hamilton Associates,Inc.(625 Forest Edge          Drive,Vernon Hills,IL 60061)This Change Order was requested by Alderman             Rainey to expand the scope of work to include an analysis/design of on­street              parking on Callan in Ward Eight of the City and will cost $17,750.This will                increase the contract amount from $170,650 to $188,400 and extend the contract             completion date to July 28,2017.Funding will be provided from Capital             Improvement Program (CIP)General Obligation Bonds (Account        415.40.4117.65515)for General Phase I Engineering which has a FY 2017            budget   of   $80,000.  For   Action  Approved   on   Consent   Agenda      (A3.6)    Sole   Source   Renewal   of   Contract   Agreement   with   Call   One  Staff recommends that City Council authorize the City Manager to execute a one              year contract renewal for telecommunications service with Call One (225 W.            Wacker,Chicago,IL 60606)in the estimated amount of $129,000 for the twelve              month period beginning June 13,2017.This contract agreement utilizes the            Suburban Purchasing Cooperative program under the auspices of the Northwest           Municipal Conference.The projected annual cost is a 14%reduction from            FY2016,an estimate based on our previous year ’s billing.Actual charges vary             depending on usage and service changes.Funding is provided by seven (7)             business   units   noted   on   the   corresponding   transmittal   memorandum.  For   Action  Approved   on   Consent   Agenda     (A3.7)    Sole   Source   Contract   Renewal   of   Accela   Maintenance   and   Support  Agreement  Staff recommends the City Council authorize the City Manager to execute the             renewal of a software licensing agreement with Accela Inc.(2633 Camino            Ramon,San Ramon,CA)for a period of two years at a cost of $89,945.28 per                 year.This software provides support for City licensing and permitting activities in             Community Development,Health,Fire and Public Works Agency.This renewal           agreement represents a 43%reduction from last year ’s cost and will cover the              period of March 1,2017 through February 28,2019.Funding is provided from              the Information Technology Division’s Computer Licensing and Support Fund          (Account:100.19.1932.62340)with a FY17 Budget of $500,000 and a YTD            balance   of   $351,036.76.  For   Action  Approved   on   Consent   Agenda     (A3.8)    Purchase   of   Six   Replacement   Vehicles/Units   from   Currie   Motors,   JX  Peterbilt   and   Standard   Equipment  Staff recommends City Council authorize the purchase of (6)replacement           vehicles/units for the Public Works Agency from:Currie Motors (9423 W.Lincoln             Hwy,Frankfort,IL 60423)in the amount of $126,479; JX Peterbilt (42400 Hwy              41,Wadsworth,IL 60083)in the amount of $546,487.50; and Standard            Equipment (2033 West Walnut Street,Chicago,IL 60612)in the amount of             $330,493.65.Funding of $614,756.50 is provided by FY2017 Automotive          Replacement Fund (Account 601.19.7780.65550)with a budget of $1,455,422.          Budget remaining in this account after this purchase is $180,009.92.Funding of             $58,210.00 is provided by the FY2017 Water Fund (Account 510.40.4230.65550)           with a budget of $186,300.Budget remaining in this account after this purchase              is $128,090.Funding of $330,493.65 is provided by FY2017 Sewer Fund            (Account 515.40.4530.65550)in the amount of $23,750.Additional funding is           provided by savings from Account 515.40.4535.65515,which has a budget of            $2,626,000   and   a   remaining   balance   of   $762,796.  For   Action  Approved   on   Consent   Agenda     (A3.9)    Contract   with   Havey   Communications,   Inc.   for   Emergency   Lighting   &  Sirens  Staff recommends City Council approval of a one (1)year contract with three (3)               one (1)year renewals for the purchase of emergency lighting,sirens and             aftermarket products and services in the amount of $80,960.00 to Havey            Communications Inc.(28835 Herky Drive #117,Lake Bluff,Illinois 60044).            Funding will be as follows:$40,480.00 from Equipment Replacement Fund           (Account 601.19.7780.65550),with a FY 2017 budget of $1,455,422.00 and a            YTD balance of $794,766.42,and $40,480.00 from Fleet Maintenance Fund           (Account 600.19.7710.65060),with a FY 2017 budget of $1,050,000.00 and a            YTD   balance   of   $409,360.62.   For   Action  Approved   on   Consent   Agenda     (A3.10) Approval   of   Sidewalk   Café   at   1009   Davis   Street   –   Yeero   Revolution  Staff recommends City Council approval of first­time application for a sidewalk            café permit for Yeero Revolution,a Type 2 restaurant located at 1009 Davis              Street.The sidewalk café will consist of three tables with two seats each for a                seating   capacity   of   six,   and   will   operate   daily   from   11:00   a.m.­9:00   p.m.  For   Action  Approved   on   Consent   Agenda     (A3.11) Approval   of   Applications   for   Landscaping   Service   Assistance   through   the  Great   Merchants   Grant   Program  Staff recommends approval for financial assistance of landscaping services          through the Great Merchants Grant Program,totaling $33,550.00,to five           Evanston business district areas:Evanston West End Business Association ­           $8,640.00; Central Street Business Association ­$5,760.00,Dr.Hill Arts           Business District ­$10,000.00; Howard Street Business Association ­$1,850.00;           and West Village Business Association ­$7,300.00.Funding will be from the             Economic Development Business District Improvement Program (Account        100.15.5300.65522).The approved 2017 Fiscal Year Budget allocated $350,000          to this account.However,as of May 2017,$8,416.50 have been spent to              complete façade projects and to fund Entrepreneurship Support Program          requests,   leaving   the   account   with   $341,583.50.  For   Action  Approved   on   Consent   Agenda       (A3.12) First   Quarter   Financial   Report   for   Fiscal   Year   2017  Staff recommends City Council accept and place the First Quarter Financial            Report   for   FY   2017   on   file.  For   Action:   Accept   and   Place   on   File  Approved   on   Consent   Agenda     (A4) Resolution   53­R­17,   Authorizing   the   City   Manager   to   Execute   Payments   for   Emergency   Structural   Shoring   for   the   Service   Center   Parking   Structure  Staff recommends City Council adoption of Resolution 53­R­17,authorizing the           City Manager to execute payments for emergency structural shoring repairs to            the City of Evanston’s Service Center Parking Structure.The City Manager has             authorized staff to execute structural engineering service contracts to assess and            temporarily shore the parking structure with:Moshe Calamaro &Associates Inc.            (930 Pitner Ave.#7,Evanston,IL 60202),Belfor Property Restoration (650            Anthony Tail Suite B –Northbrook,IL 60062),and KPFF Consulting Engineers             (630 Davis St,Evanston,IL 60201)The known costs for this work to date is                $4,900.83 to Moshe Calamaro &Associates; $23,951.64 to Belfor Property           Restoration,and $3,500.00 to KPFF Consulting Engineers.There will be           additional costs for rental of the structural shoring in the amount of $962.50/week              to Belfor Property Restoration.Funding will be provided from the Capital            Improvement Program (CIP)2017 General Obligation Bonds for Facilities          Contingency (Account 415.40.4117.62145.617023),which was budgeted at        $200,000   for   2017   and   has   an   estimated   $178,510.00   remaining.  For   Action  Approved   on   Consent   Agenda     (A5) Resolution   54­R­17,   Parking   Lease   Agreement   with   2424   Dempster,   LLC  (dba   Kabul   House)  Staff recommends City Council adoption of Resolution 54­R­17,authorizing the           City Manager to execute a parking lease agreement for parking spaces on             McDaniel Avenue with 2424 Dempster,LLC (dba Kabul House)located at 2424             Dempster   Street.  For   Action  Approved   on   Consent   Agenda    (A6) Resolution   55­R­17,   To   Adopt   a   Complete   and   Green   Network   Policy   in  Construction   Projects   within   the   Public   Right­of­Way   and   Public   Spaces  Staff recommends City Council adoption of Resolution 55­R­17 to adopt the            proposed updated Complete &Green Streets Policy.The 2017 Complete &            Green Streets Policy seeks to align the City’s current policy with the City’s Age               Friendly goals,develop sector and project level reporting metrics,formalize           transportation demand management approaches,and establish a policy         exception review channel for non­City lead projects through the Design and            Project Review Committee.This item is before the APW since the Parking &              Transportation   Committee   has   been   unable   to   meet   since   November   2016.  For   Action  Approved   on   Consent   Agenda    (A7) Ordinance   50­O­17   Amending   the   City   Code   to   Establish   a   4­Way   Stop  Control   at   the   Intersection   of   Woodland   Avenue   and   Jenks   Street  Staff recommends City Council adoption of Ordinance 50­O­17 amending          Section 10­11­5(D),Schedule V(D)of the City Code to establish a 4­Way Stop              Control at the intersection of Woodland Avenue and Jenks Street.The estimated             cost to install two additional stop signs is $150.00.Funding will be through the               General Fund­Traffic Control Supplies (Account 100.40.4520.65115),with a FY          2017   budget   of   $50,000,   and   a   YTD   balance   of   $20,266.17.  For   Introduction  Approved   on   Consent   Agenda      (A8) Ordinance   51­O­17,   Authorizing   the   Sale   of   a   Surplus   Fleet   Vehicles  Owned   by   the   City   of   Evanston  Staff recommends that City Council adopt Ordinance 51­O­17,directing the City            Manager to offer the sale of vehicles owned by the City through public auction at                the special Northwest Municipal Vehicle Auction being sponsored by America’s           Auto Auctions on Tuesday,July 25,2017 or any other subsequent America’s             Online Auction as these vehicles become available,on a timely basis,as a result               of   new   vehicle   replacements   being   placed   into   service.  For   Introduction  Approved   on   Consent   Agenda        (A9) Ordinance   46­O­17,   Amending   City   Code   Section   9­5­15,   Regulating  Small   Unmanned   Aircraft   in   the   City   of   Evanston  City staff recommends City Council adoption of Ordinance 46­O­17,amending           City Code Section 9­5­15,regulating small unmanned aircraft in the City of             Evanston.Ordinance 46­O­17 addresses ongoing community concerns and         provide an enforcement tool related to the operation of small unmanned aircraft,             including   drones.   For   Introduction  Approved   on   Consent   Agenda           PLANNING   &   DEVELOPMENT   COMMITTEE     (P1) Ordinance   7­O­17,   Amending   Portions   of   the   City   of   Evanston   Zoning   Code  Regulating   Generators  The Plan Commission and staff recommend adoption of Ordinance 7­O­17,           Zoning Ordinance Text Amendment to establish regulations for allowed location           of   generators.  For   Introduction  Item   taken   off   Consent   Agenda.  Item   held   in   committee.    (P2) Ordinance   47­O­17,   Granting   Landmark   Status   to   Building   and   Lot   of   Record   at   1726   Hinman   Avenue  The Preservation Commission and City staff recommend adoption of Ordinance           47­O­17 designating 1726 Hinman Avenue as an Evanston Landmark.This           Ordinance was continued from May 22,2017 to the June 12,2017 City Council               meeting.  For   Introduction  Approved   on   Consent   Agenda .    (P3) Ordinance   37­O­17,   Granting   Special   Use   Approval   for   a   Planned  Development   with   Rezoning   and   Special   Use   for   a   Convenience   Store   at  831   Emerson  The Plan Commission and staff recommend adoption of Ordinance 37­O­17 for            approval of the Planned Development with rezoning from C1 Commercial and            R5­General Residential to C1a Commercial Mixed use and a Special use for a              convenience store.The 9­story 242­unit residential building would include 3,300           square feet of ground floor commercial space and 174 parking spaces on site.              The development includes 10 site development allowances which can be found            on the corresponding transmittal memorandum.This Ordinance was introduced          at the April 17,2017 City Council meeting,and continued to June 12 at the April                 24,2017 City Council meeting.Due to the requested development allowances,            per subsection 6­3­6­6,approval of this project will require a favorable vote of              two­thirds   of   the   City   Council.  For   Action  Item   taken   off   Consent   Agenda.  Passed:   7­   2.  Ald.   Fiske   and   Ald.   Suffredin   voted   ‘No’.     HUMAN   SERVICES   COMMITTEE     (H1)Ordinance   48­O­17   Amending   City   Code   Section   8­14­2,   “Definitions,”   and  City   Code   Section   8­14­6,   “Penalty,”   of   Title   8,   Chapter   14,   “Drug  Paraphernalia   Control”  Administrative Adjudication Officer Sue Brunner recommends adoption of         Ordinance 48­O­17 amending City Code Section 8­14­2,“Definitions,”and City           Code Section 8­14­6,“Penalty,”imposing a two hundred dollar ($200.00)fine for             violating   Title   8,   Chapter   14,   “Drug   Paraphernalia   Control.”  For   Introduction  Human   Services   Committee   Meeting   Moved   to   June   26   City   Council   Meeting     ECONOMIC   DEVELOPMENT   COMMITTEE     (O1)Approval   of   Funding   for   12­month   period   for   Chicago’s   North   Shore  Convention   and   Visitors   Bureau  The Economic Development Committee and staff recommend City Council          approve funding for Chicago’s North Shore Convention and Visitors Bureau           (CNSCVB)in the amount of $81,174.00 for a period commencing July 1,2017              through June 30,2018.Funding will be from the Economic Development Fund’s             Partnership Account (Account 100.15.5300.62659).The FY2017 budget        allocated   $200,000   to   this   account;   to   date,   $20,750   has   been   spent.  For   Action  Approved   on   Consent   Agenda .    (O2)Approval   of   Financial   Assistance   Through   the   Entrepreneurship   Support  Program  Staff and Economic Development Committee recommend approval of financial          assistance through the Entrepreneurship Support Program totaling $8,500 for the           following Evanston businesses:Jennifer ’s Edibles ­$2,500,Human Success          Factors –$2,500,and Defined Edge Crossfit ­$3,500.Funding will be from the               Economic Development Fund’s Business Retention/Expansion Account       (100.15.5300.62662).The approved Fiscal Year 2017 Budget allocated a total of            $250,000 for this account.On April 17,2017,the City Council approved and              allocation of $50,000 from the above account to fund the Entrepreneurship            Support   Program.  For   Action  Item   taken   off   Consent   Agenda.  Passed   8­0.  Ald.   Rue­Simmons   abstained.    (O3)Storefront   Modernization   Program   Application   for   Sharp   Edge   Crossfit   at  1324   Dodge   Ave.  Staff and Economic Development Committee recommend approval of financial          assistance through the Storefront Modernization Program to Sharp Edge Crossfit           at 1324 Dodge Ave.in an amount not to exceed $50,000 for interior and exterior                renovations.Funding will be from the Economic Development Business District           Improvement Account (100.15.5300.65522).The approved Fiscal Year 2017         Budget allocated a total of $350,000 for this account to fund both the Storefront               Modernization and Great Merchant Grant programs.To date,$7,789 has been            spent   from   this   account,   leaving   $342,211   available   for   expenditure.  For   Action  Approved   on   Consent   Agenda.      APPOINTMENTS     (APP1) For   Appointment:  “Alternatives   to   Arrest”   Special   Committee Dr.   Michael   Nabors  Patrick   Keenan­Devlin  Shawn   Jones  Jack   Henry  For   Action  Approved   on   Consent   Agenda.      MEETINGS   SCHEDULED   THROUGH   JUNE   2017  Upcoming   Aldermanic   Committee   Meetings     6/19/2 017  6:00  PM  City   Council   Planning   &   Goal   Setting  6/20/2 017  7:00  PM  Housing   &   Community   Development   Act  6/21/2 017  6:30  PM  M/W/EBE   Development   Committee  6/26/2 017  6:00  PM  Administration   &   Public   Works,   Planning   &  Development,   City   Council  6/28/2 017  6:00  PM  Transportation   &   Parking  6/28/2 017  7:00  PM  Economic   Development     Information   is   available   about   Evanston   City   Council   meetings   at:      www.cityofevanston.org/citycouncil .  Questions   can   be   directed   to   the   City   Manager’s   Office   at   847­866­2936.   The City is committed to ensuring accessibility for all citizens.If an accommodation is               needed to participate in this meeting,please contact the City Manager’s Office 48 hours               in   advance   so   that   arrangements   can   be   made   for   the   accommodation   if   possible.