HomeMy WebLinkAbout03.12.18 Actions
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, March 12, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Revelle
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Farewell to Corporation Counsel, W. Grant Farrar
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
One citizen spoke in opposition on revisions relating to the public pan handling
ordinance
One citizen spoke about the Robert Crown Project and the Library Parking Lot
One citizen spoke in support of ordinance 42 –O-18, pilot rehabilitation program
City Council Agenda March 12, 2018 Page 2 of 11
and in opposition of the senior citizens and disability increase in taxi fairs
One citizen spoke about Harley Clark restoration project
One citizen spoke about the equal treatment of inland property owners compared
to lake property owners
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Ordinance 42-O-18, Lease of City-Owned Property Located at 2603
Sheridan Rd. to Evanston Lake House and Gardens
Staff submits for City Council consideration adoption of Ordinance 42-O-18,
authorizing the City Manager to execute a lease of City-owned real property
(known as the Harley Clarke Mansion) located at 2603 Sheridan Road with
Evanston Lake House and Gardens (ELHG). The lease is for 40 years and
ELHG will be required to raise $2 million in funding over three years and then
make code-related improvements to the mansion, opening the property for
public use by May 2023. A two-thirds majority of City Council is required to
adopt Ordinance 42-O-18.
For Introduction
Motion made to introduce item.
Passed 6-1.
Alderman Rainey Voted No.
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Braithwaite
Economic Development - Alderman Rainey
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of February 26, 2018.
For Action
Approved on Consent Agenda.
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – February 5, 2018 through February 18, 2018 $ 3,309,410.71
(A2.1) Bills List – March 13, 2018 $ 2,946,656.87
Credit Card Activity (not including Amazon purchases) –
City Council Agenda March 12, 2018 Page 3 of 11
Period Ending January 31, 2018
Bank of America $ 154,726.19
BMO $ 3,642.38
For Action
Passed 7-0
(A2.2) Amazon Credit Card Activity – Ending January 31, 2018 $ 12,469.91
For Action
Passed 6-0-1
Alderman Suffredin Abstained.
(A3.1) Pilot Landlord Rehabilitation Assistance Program
Staff presents for City Council’s consideration a Pilot Landlord Rehabilitation
Assistance Program to support improvements and repairs for rental units that are
committed to be rented to households earning 60% of AMI. The proposed
program budget is $200,000 for the 2018 fiscal year and will be provided from the
Affordable Housing Fund. Funding will be from the Affordable Housing Fund
(Account 250.21.5465.65535). The Affordable Housing Fund has a current
uncommitted cash balance of approximately $800,000.
For Action
Approved on Consent Agenda.
(A3.2) Sidewalk Café Application for Pono Ono Poke at 1630 Chicago Avenue
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Pono Ono Poke, a Type 2 restaurant located at 1630 Chicago
Avenue. The sidewalk café will consist of three tables with four seats each for a
seating capacity of 12. The café will operate 11:00 a.m. – 10:00 p.m. daily.
For Action
Approved on Consent Agenda.
(A3.3) Sole Source Purchase of Cisco Systems Network Switches
Staff recommends City Council authorize the City Manager to purchase Cisco
Systems Network Switches from Sentinel Technologies, Inc. (2550 Warrenville
Road, Downers Grove, IL 60515). The cost of the hardware, software, and
support/maintenance is $304,029. The cost will be paid over three years. Year 1
cost is $101,343, Year 2 cost is $101,343, and Year 3 cost is $101,343. The
three-year payment plan is facilitated by Cisco Systems Capital Corporation (De
Lage Landen Public Finance, LLC). The funding for this project will derive from
the Capital Improvements Program 2017 General Obligation Bonds (Account
415.40.4117.65515 - 117003) which has a budget of $125,000 and has a current
balance of $107,341.98. Year two and year three payments will use future CIP
funds for this purpose.
For Action
Approved on Consent Agenda.
City Council Agenda March 12, 2018 Page 4 of 11
(A3.4) 2018 Special Events Calendar
Staff recommends approval of the 2018 calendar of special events, contingent
upon compliance of all requirements as set forth by the Special Event Policy &
Guidelines. This year’s calendar includes four new events: a marshmallow drop
at James Park, the Evanston Green Ball at the Ladd Arboretum, a two date
concert series at Canal Shores and a two date block party on Dempster, between
Chicago and Hinman. Lakefront park events of 100 participants or more and non-
lakefront park events of 250 participants or more were approved at the Human
Services Committee meeting on March 5, 2018. Non-park events with 250
participants or more and/or requiring a street closure, (with exception of block
parties) require Administration and Public Works Committee. Costs for city
services provided for events require a 100% reimbursement from the sponsoring
organization or event coordinator. These fees are waived for City events and City
co-sponsored events.
For Action
Approved on Consent Agenda.
(A3.5) One-Year Contract Extension with J.A. Johnson Paving Company for
Pavement Patching
Staff recommends that City Council authorize the City Manager to execute a one
year contract extension for pavement patching with J.A. Johnson Paving
Company (1025 E. Addison Ct., Arlington Heights, IL) in the amount of
$600,000.00. This contract award is part of a bid let by the Municipal Partnering
Initiative (MPI). Funding for this service will be from the Capital Improvement
Fund (Account 415.40.4118.65515 - 418017) which has $600,000 budgeted for
the supplemental patching program in 2018.
For Action
Approved on Consent Agenda.
(A3.6) One-Year Single Source Contract for Purchase of Concrete from Ozinga
Ready Mix Concrete Inc.
Staff recommends the City Council authorize the City Manager to execute a one
year single source contract for the purchase of concrete and flowable fill with
Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the
amount of $42,500. Funding for the purchase of the concrete will be from the
General Fund in the amount of $20,000, the Water Fund in the amount of
$14,900 and the Sewer Fund in the amount of $7,600. The specific accounts and
unencumbered account balances are shown in the transmittal memorandum.
For Action
Approved on Consent Agenda.
(A3.7) One-Year Single Source Contract for Purchase of Hot Mix Asphalt from
Builders Asphalt
Staff recommends that City Council authorize the City Manager to execute a one-
year single source contract for the purchase of Hot Mix Asphalt with Builders
City Council Agenda March 12, 2018 Page 5 of 11
Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of
$43,300. Funding for this purchase will be from the General Fund in the amount
of $33,300, the Water Fund in the amount of $7,600 and the Sewer Fund in the
amount of $2,400. The specific accounts and unencumbered account balances
are shown in the transmittal memorandum.
For Action
Approved on Consent Agenda.
(A3.8) Contract with Landscape Concepts Management, Inc. for the 2018 Green
Bay Road Landscape Maintenance
Staff recommends City Council authorize the City Manager to execute a contract
for the 2018 Green Bay Road Landscape Maintenance contract to the low bidder,
Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL,
60030) in the amount of $27,744.00. Funding for this project is included in the
proposed FY 2018 General Fund budget (Account 100.40.4330.62195), which
has a total allocation of $142,000.00. The remaining budget in this account is
$142,000.
For Action
Approved on Consent Agenda.
(A3.9) Contract Renewal for Mowing Services with Cleanslate Chicago, LLC
Staff recommends City Council authorize the City Manager to execute a renewal
contract award for the 2018 Mowing Services to the low bidder, Cleanslate
Chicago, LLC (1540 South Ashland, Chicago, IL), in the amount of $28,875.00.
Funding for this project is included in the proposed FY 2018 General Fund
budget (Account 100.40.4330.62195), which has a total allocation of
$142,000.00. The remaining budget in this account is $142,000.
For Action
Approved on Consent Agenda.
(A3.10)Fourth Quarter Financial Report for Fiscal Year 2017
Staff recommends City Council accept and place the Fourth Quarter Financial
Report for FY 2017 on file.
For Action: Accept and Place on File
Approved on Consent Agenda.
(A4) Resolution 16-R-18, Increasing the Total Fiscal Year 2017 Budget by
$1,100,000 to a New Total of $324,842,986
Staff recommends that the City Council adopt Resolution 16-R-18, amending the
2017 Budget by $1,110,000 to a new total of $324,842,986.
For Action
Approved on Consent Agenda.
(A5) Resolution 11-R-18, Motor Fuel Tax Funds Use for Roadway Resurfacing
Project
City Council Agenda March 12, 2018 Page 6 of 11
Staff recommends City Council adoption of Resolution 11-R-18 authorizing the
City Manager to sign an Illinois Department of Transportation Resolution for
Improvement by Municipality under the Illinois Highway Code for Improvements
to Various Evanston Streets. This will allow the use of Motor Fuel Tax (MFT)
Funds in the amount of $1,200,000 for street resurfacing. Funding will be
provided from the Motor Fuel Tax Fund (Fund 200), which has a total Budget of
$1,508,678, FY 2018 budget allocation of $1,200,000 and charged to Account
415.40.4218.65515 – 418002.
For Action
Approved on Consent Agenda.
Staff recommends City Council adoption of Resolutions 12-R-18, 14-R-18 & 15-R-18
authorizing the City Manager to sign a “Resolution for Maintenance of Streets and
Highways” in order to transfer funds previously allocated from the Motor Fuel Tax (MFT)
fund to the General Fund for the General Maintenance of Streets. Even though the City
Council previously approved the use/transfer of these funds as part of the budget, the
Resolutions need to be approved pursuant to State regulations. Resolution 12-R-18
refers to the transfer of $833,000 in 2016; Resolution 14-R-18 refers to the transfer of
$957,990 in 2017; and Resolution 15-R-18 refers to the transfer of $957,990 in 2018.
(A6) Resolution 12-R-18, 2016 Motor Fuel Tax Funds Transfer for General
Maintenance of Streets
For Action
Approved on Consent Agenda.
(A7) Resolution 14-R-18, 2017 Motor Fuel Tax Funds Transfer for General
Maintenance of Streets
For Action
Approved on Consent Agenda.
(A8) Resolution 15-R-18, 2018 Motor Fuel Tax Funds Transfer for General
Maintenance of Streets
For Action
Approved on Consent Agenda.
(A9) Ordinance 27-O-18, Lease of Room Space at the Lorraine H. Morton Civic
Center to the League of Women Voters
Staff recommends City Council adopt Ordinance 27-O-18 which authorizes a 3-
year renewal of a lease agreement between League of Women Voters and the
City of Evanston. The lease will be from June 1, 2018 through May 31, 2021 for
first floor space (Room 1030) at the Lorraine H. Morton Civic Center. The
monthly rent will be $240 with a 1% increase each year.
For Introduction
Approved on Consent Agenda.
City Council Agenda March 12, 2018 Page 7 of 11
(A10) Ordinance 18-O-18, Amending City Code Section 1-17-1, Adding
Subsection “Contractor Debarment, Suspension and Prohibited Contracts”
Staff recommends City council adopt Ordinance 18-O-18, amending City Code
Section 1-17-1, by adding Subsection 1-17-1(E), “Contractor Debarment,
Suspension, and Prohibited Contracts.” This Ordinance codifies a procedure to
debar or suspend contractors for just cause. Debarred or suspended contractors
may not bid, propose, be awarded to, or perform work on a contract with the City.
For Introduction
Approved on Consent Agenda.
(A11) Ordinance 38-O-18 Amending City Code Section 3-17-9 Regarding Senior
Citizen/Persons with Disabilities Taxicab Program
City staff recommends City Council adoption of Ordinance 38-O-18 which
amends Title 3, Chapter 17-9 regarding Senior Citizen/Persons with Disabilities
Taxicab Program. Amendment includes: an increase in the participant share from
four dollars ($4.00) to five dollars ($5.00) and changing the boundaries of the
program to within the corporate boundaries of Evanston. Staff recommends
suspension of the Rules for Introduction and Action at the March 12, 2018 City
Council meeting.
For Introduction and Action
Item sent back to committee.
(A12) Ordinance 36-O-18, Decreasing the Number of Class C-1 Liquor Licenses
for La Macchina Café at 1620 Orrington Avenue
Staff recommends City Council adopt Ordinance 36-O-18, amending City Code
Subsection 3-4-6-(C-1) to decrease the number of authorized Class C-1 liquor
licenses from one (1) to zero (0). La Macchina Café requests a downgrade of its
liquor license from Class C-1 to Class C.
For Introduction
Approved on Consent Agenda.
(A13) Ordinance 37-O-18, Increasing the Number of Class C Liquor Licenses for
La Macchina Café at 1620 Orrington Avenue
Staff recommends City Council adopt Ordinance 37-O-18, amending City Code
Subsection 3-4-6-(C) to increase the number of authorized Class C liquor
licenses from twenty-five (25) to twenty-six (26), and permit issuance of a Class
C license to La Macchina Cafe, LLC, d/b/a La Macchina Café located at 1620
Orrington Avenue.
For Introduction
Approved on Consent Agenda.
(A14) Ordinance 33-O-18, Amending City Code Section 3-4-6 By Creating the New
Class F-2 Liquor License
City Council Agenda March 12, 2018 Page 8 of 11
Local Liquor Commissioner and staff recommend City Council adopt Ordinance
33-O-18, amending City Code Section 3-4-6 by creating the new Class F-2
Liquor License for a retail liquor dealer/gourmet food and amenity store. This
ordinance is returning for consideration following its introduction and hold over to
March 12th.
For Introduction
Item taken off Consent Agenda.
Council voted to return Item back to committee.
Passed 7-0.
(A15) Ordinance 31-O-18, Amending City Code Section 3-4-6 By Creating the New
Class X Liquor License
Local Liquor Commissioner recommends City Council to adopt Ordinance 31-O-
18, amending City Code Section 3-4-6 by creating the new Class X Liquor
License. Ordinance 31-O-18 was prepared to allow arts and crafts studios the
sale of beer and wine for on-site consumption.
For Action
Item taken off Consent Agenda.
Council voted to return Item back to committee.
Passed 7-0.
(A16) Ordinance 34-O-18, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends City Council adopt Ordinance 34-O-18 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for the construction of the Clearwell 9 Replacement
Project. This ordinance authorizes the City to borrow up to $25,000,000. The
debt service will be paid from the Water Fund.
For Action
Approved on Consent Agenda.
(A17) Ordinance 11-O-18, Amending City Code Title 1, Chapter 11 to Update
Operational Functions with the Finance Division
City staff recommends City Council adoption of Ordinance 11-O-18 which
amends Title 1, Chapter 8 of the City Code to reflect current City operations with
respect to the Finance Division.
For Action
Approved on Consent Agenda.
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 39-O-18, Granting Major Zoning Relief for a New 2-story, 134,200
square foot Community Center at 1801 Main St., the New Robert Crown
Community Center
City Council Agenda March 12, 2018 Page 9 of 11
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
39-O-18 granting major zoning relief to construct a 2-story, 134,200 sq. ft.
community center (with ice rinks, gymnasium, public library, preschool, multi-
purpose rooms) and exterior site work including new parking lot, athletic fields
and landscaping in the OS Open Space District. The applicant requests: a Floor
Area Ratio (FAR) of 0.18 where a maximum FAR of 0.15 is allowed; 229 off-
street parking spaces where a minimum of 334 off-street parking spaces are
required; zero loading docks where a minimum of 2 long loading docks are
required. The applicant has complied with all other zoning requirements, and
meets all of the standards for major variation in the OS Open Space District.
For Introduction
Approved on Consent Agenda.
(P2) Ordinance 40-O-18, Amending the City Code, “Permitted Obstructions in
Required Yards: General Provisions” Relating to Front Porches
The Plan Commission and staff recommend approval of Ordinance 40-O-18 to
amend the Zoning Ordinance to reduce the required front yard setback for
porches in order to allow front porches with a usable depth without the need for
zoning relief.
For Introduction
Item held in committee till April 9th.
(P3) Ordinance 12-O-18: Amending City Code Title 4, Chapter 13, “Floodplain
Regulations”
Staff recommends City Council approval of Ordinance 12-O-18, amending
portions of Title 4, Chapter 13 of the Evanston City Code, “Floodplain
Regulations.” Staff is proposing amendments that would strengthen regulations
addressing permit review and construction concerns on lakefront restoration
projects.
For Introduction
Approved on Consent Agenda.
ECONOMIC DEVELOPMENT COMMITTEE
(O1) Applications for the Evanston Great Merchants Grant Program
Staff and the Economic Development Committee seek City Council approval to
provide financial assistance through the Great Merchants Grant Program, totaling
$56,290.50, to seven Evanston business district areas and associations: Central
Street Business Association - $10,000.00; West End Business Association -
$10,000.00; Howard Street Business Association - $10,000.00; West Village
Business Association - $6,241.90; Dr. Hill Arts Business Association -
$10,000.00; Central Evanston Business Association - $9,823.60; and Black
Business Consortium of Evanston North Shore - $225.00 (reimbursement). Staff
recommends utilizing funding from the Economic Development Business District
City Council Agenda March 12, 2018 Page 10 of 11
Improvement Program (Account 100.21.5300.65522). The City Council approved
a 2018 budget totaling $250,000 for this account. To date $26,800.00 has been
spent, leaving $121,280.00 in this account.
For Action
Item approved on Consent Agenda.
(O2) Applications for the Entrepreneurship Support Program
Staff and Economic Development Committee support approval of financial
assistance through the Entrepreneurship Support Program totaling $6,779 for the
following Evanston businesses: Pop Pour Sip - $2,484; Fresh Prints - $1,795;
and Agortles Dessert Shop - $2,500. Funding will be from Economic
Development Business Retention/ Expansion Fund (Account
100.21.5300.62662). The approved Fiscal Year 2018 Budget allocated a total of
$150,000 for this account. A total of $28,720 has been spent or encumbered
from this account since the beginning of FY 2018, leaving $121,280 available for
expenditure.
For Action
Item approved on Consent Agenda.
(O3) Storefront Modernization Program Application for 1101 Howard Street
Staff and Economic Development Committee support approval of financial
assistance through the Storefront Modernization Program for façade renovation
of 1101 Howard Street in an amount not to exceed $14,000 for installation of new
windows, entry door, and glass. Funding will be from Economic Development
Business District Improvement Fund (Account 100.21.5300.65522). The
approved Fiscal Year 2018 Budget allocated a total of $250,000 for this account
to fund both the Storefront Modernization and Great Merchant Grant programs.
To date, $0 has been spent from this account, leaving $250,000 available for
expenditure.
For Action
Item approved on Consent Agenda.
(O4) 13-R-18, Authorizing the City Manager to Execute an Economic
Development Grant Agreement with BLUE1647
Staff and the Economic Development Committee recommend City Council adopt
Resolution 13-R-18, authorizing the City Manager to execute an Economic
Development grant agreement with Blue 1647 in an amount not to exceed
$75,000 to help facilitate job creation opportunities for primarily low- and
moderate-income Evanston residents in information technology fields of work.
Staff recommends use of funding from the General Fund/Economic Development
Division Workforce Development (Account 100.21.5300.62663). For FY2018,
The City Council approved a budget of $100,000. No funding has been
approved from this account to date.
For Action
Item approved on Consent Agenda.
City Council Agenda March 12, 2018 Page 11 of 11
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH MARCH 2018
Upcoming Aldermanic Committee Meetings
3/19/2018 7:00 PM City Council
3/20/2018 7:00 PM Housing & Community Development Act Committee
3/21/2018 6:30 PM M/W/EBE Committee
3/22/2018 5:30 PM Emergency Telephone System Board
3/26/2018 6:00 PM Administration & Public Works, Planning & Development, City Council -
CANCELED
3/28/2018 7:00 PM Economic Development
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.