HomeMy WebLinkAbout02.26.18 Actions
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 26, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Suffredin
(II) Mayor Public Announcements
(III) City Manager Public Announcements
Mayor’s Summer Youth Employment Program Job Fair, March 3, 2018
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
One citizen spoke about support of the Robert Crown project
Six citizens spoke about the proposed pumping station project at 2525 Church Street,
One citizen spoke in support revised Willard School traffic patterns
One citizen spoke about unfair practices by the city to residents of different wards and in
City Council Agenda February 26, 2018 Page 2 of 8
support of the lobby ordinance.
Three citizens spoke in support of affordable housing and Connections for the
Homeless.
One citizen spoke in support of the Sole Source Contract with Designs 4 Dignity
One citizen spoke about cost for vehicles from Currie Motors and the criminal history
eligibility for employment.
One citizen spoke the collapse of the building on Simpson Street
One citizen spoke in support of the pumping station project
One citizen spoke about lack of public notices to Evanston residents.
One citizen spoke about the residents not feeling listened to
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Braithwaite
Economic Development - Alderman Rainey
Rules - Alderman Rainey
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of January 22, 2018,
January 29, 2018, February 12, 208 and February 19, 2018.
For Action
Approved on Consent Agenda.
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – January 22, 2018 through February 4, 2018 $ 3,079,462.01
(A2) Bills List – February 27, 2018 $ 1,520,935.04
For Action
Approved on Consent Agenda.
(A3.1) Pilot Landlord Rehabilitation Assistance Program
Staff recommends City Council approval of a Pilot Landlord Rehabilitation
Assistance Program to support improvements and repairs for rental units that are
committed to be rented to households earning 60% of AMI. The proposed
program budget is $200,000 for the 2018 fiscal year and will be provided from the
Affordable Housing Fund. Funding will be from the Affordable Housing Fund
(Account 250.21.5465.65535). The Affordable Housing Fund has a current
uncommitted cash balance of approximately $800,000.
For Action
City Council Agenda February 26, 2018 Page 3 of 8
Item held in committee until March 12, 2018.
(A3.2) Purchase of Police, Fire & Administrative Service Vehicles from Currie
Motors
Staff recommends City Council approval of the purchase of seven (7) Ford SUVs
and (1) Chevrolet SUV outfitted with lights, sirens and other necessary
equipment for operations. Four (4) Fords and one (1) Chevrolet will be allocated
to the Evanston Police Department Field Operations Division, two (2) Ford will be
allocated to the Fire Department Administration Division and one (1) Ford will be
allocated to the Administrative Services Department Facilities Division. The
replacement vehicles will be purchased from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL 60423) in the amount of $238,418.89. Funding for the
vehicles will be from the Equipment Replacement Fund (Account
601.19.7780.65550) in the amount of $238,418.89, which has a budgeted
amount of $1,522,977.
For Action
Approved on Consent Agenda.
(A3.3) One Year Contract Renewal for Purchase of Emergency Lighting & Sirens
from Havey Communications Inc.
Staff recommends City Council approval of a one (1) year contract renewal for
the purchase of emergency lighting, sirens and after-market products and
services in the amount of $80,960.00 to Havey Communications Inc. (28835
Herky Drive # 117, Lake Bluff, IL 60044). Funding will be as follows: $40,480
from Account 600.19.7710.65060, with a FY18 budget of $1,050,000, and
$40,480 from Account 601.19.7780.65550, with a FY18 budget of $1,522,977.
For Action
Approved on Consent Agenda.
(A3.4) Criminal History Applicant Eligibility Policy
Staff submits for City Council the City of Evanston Criminal History Applicant
Eligibility Policy to accept and place on file. Pursuant to Alderman Fleming’s
request, City staff met with Alderman Fleming and interested community
members to review current hiring policies related to prospective applicants with
criminal records and to update the policy in conformance with best practices.
For Action: Accept and Place on File
Approved on Consent Agenda
(A3.5) Utility Bill Reimbursement Policy
Staff recommends City Council accept and place on file the proposed
Reimbursement and Payment Policy. Staff modeled the proposed policy based
on Illinois Administrative Code which establishes that all complaints for the
recovery of damages shall be filed within a maximum two (2) year time limit from
the time that the produce, commodity or services as to which the complaint is
made was furnished or performed.
For Action: Accept and Place on File
City Council Agenda February 26, 2018 Page 4 of 8
Approved on Consent Agenda
(A3.6) One Year Contract Extension with G & L Contractors for 2018 Debris
Hauling
Staff recommends that City Council authorize the City Manager to execute a one
year contract extension for debris hauling with G & L Contractors (7401 N St.
Louis Ave Skokie, IL) in the amount of $81,000.00. This contract award is part of
a bid let by the Municipal Partnering Initiative (MPI). Funding will be as follows:
$38,000 budgeted from the Water Fund (Account 510.40.4540.62415), $38,000
budgeted from the Sewer Fund (Account 515.40.4530.62415), and $5,000
budgeted from the General Fund (Account 100.40.4510.62415).
For Action
Approved on Consent Agenda.
(A3.7) One Year Contract Extension for the Purchase of Granular Materials from
G & L Contractors
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension for the purchase of Granular Materials with G & L
Contractors (7401 N. St. Louis Ave, Skokie, IL) in the amount of $37,000. This
contract award is part of a bid let by the Municipal Partnering Initiative (MPI).
Purchase of materials under this contract will be funded as follows: $21,000 from
the Water Fund, Account 510.40.4540.65055, with a budget of $150,000; and
$16,000 from the Sewer Fund, Account 515.40.4530.65055, with a budget of
$43,000.
For Action
Approved on Consent Agenda.
(A3.8) Contract with Monson Nicholas Inc. for Service Center Parking Deck
Restoration
Staff recommends City Council authorize the City Manager to execute a contract
for Service Center Parking Deck Restoration (Bid 18-02) with Monson Nicholas
Inc. (714 North Yale Avenue, Villa Park, IL) in the amount of $526,074.00.
Funding will be provided from the Capital Improvement Program (CIP) 2018
General Obligation Bonds: $500,000 from Account 415.40.4118.65515-617023
with FY18 budget of $500,000, and $26,074 from Account 415.40.4118.65515-
617023 with FY18 budget of $30,000.
For Action
Approved on Consent Agenda.
(A3.9) Contract with Sumit Construction Company, Inc. for Lovelace Park Pond
Rehabilitation
Staff recommends the City Council authorize the City Manager to execute a
contract for the Lovelace Park Pond Rehabilitation (Bid 18-06) with Sumit
Construction Company, Inc. (4150 West Wrightwood Avenue, Chicago, IL) in the
amount of $107,000.00. Funding will be provided from the Capital Improvement
Program 2016 General Obligation Bonds in the amount of $100,000 (Account
City Council Agenda February 26, 2018 Page 5 of 8
415.40.4116.65515-518004) with a budget of $100,000, and from the 2018
General Obligation Bonds in the amount of $7,000 (Account 415.40.4118.65515-
518004) with a budget of $15,000.
For Action
Approved on Consent Agenda.
(A3.10)Lovelace Tennis Court Rehabilitation
Staff recommends the City Council authorize the City Manager to proceed with
the Lovelace Tennis Court Rehabilitation for construction in 2018. While not
budgeted in 2018, funding for this proposed project will be provided from the
Capital Improvement Program (CIP) 2018 General Obligation (G.O.) Bonds -
Facilities Contingency with a 2018 budgeted amount of $450,000.
For Action
Approved on Consent Agenda.
(A3.11)Sole Source Contract with Designs 4 Dignity for Interior Design Services
for the Fleetwood-Jourdain Community Center
Staff recommends that City Council authorize the City Manager to execute a sole
source contract to provide interior design services for the Fleetwood-Jourdain
Community Center with Designs 4 Dignity (445 N. Wells, Suite 402, Chicago, IL
60654) in the amount of $35,000.00. Funding for this project will be provided
from the Good Neighbor Fund (Account 415.40.4218.62145 – 618008), which
has an FY 2018 budget allocation of $325,000.00 for this project.
For Action
Approved on Consent Agenda.
(A3.12)Contract with Bulley & Andrews for Construction Management Services
for the Robert Crown Community Center, Ice Complex and Library
Staff recommends that City Council authorize the City Manager to execute a
contract to provide construction management services for the Robert Crown
Community Center, Ice Complex and Library (RFP 17-57) with Bulley & Andrews
(1755 W. Armitage Avenue, Chicago, IL 60622). The initial contract
recommendation is for pre-construction services only in the amount of
$41,510.00. A recommendation for construction services will occur upon
successful completion of the pre-construction phase, completion of the project’s
design documentation and negotiation of the construction price. Funding for this
project will be provided from Capital Improvement Program (CIP) 2018 General
Obligation Bonds (Account 415.40.4118.65515 – 616017).
For Action
Approved on Consent Agenda.
(A4) Ordinance 34-O-18, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Public Water Supply Loan Program
Staff recommends City Council adopt Ordinance 34-O-18 authorizing the City to
borrow funds from the Illinois Environmental Protection Agency (IEPA) Public
Water Supply Loan Program for the construction of the Clearwell 9 Replacement
City Council Agenda February 26, 2018 Page 6 of 8
Project. This ordinance authorizes the City to borrow up to $25,000,000. The
debt service will be paid from the Water Fund.
For Introduction
Approved on Consent Agenda
(A5) Ordinance 11-O-18, Amending City Code Title 1, Chapter 11 to Update
Operational Functions with the Finance Division
City staff recommends City Council adoption of Ordinance 11-O-18 which
amends Title 1, Chapter 8 of the City Code to reflect current City operations with
respect to the Finance Division.
For Introduction
Approved on Consent Agenda
(A6) Ordinance 32-O-18, Decreasing the Number of Class D Liquor Licenses for
Kabul House located at 2424 Dempster Street
Staff recommends City Council adoption of Ordinance 32-O-18, amending City
Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor
licenses from fifty-one (51) to fifty (50). Kabul House located at 2424 Dempster
Street is not renewing its liquor license. Staff recommends suspension of the
rules for Introduction and Action at the February 12, 2018 City Council meeting.
For Introduction and Action
Approved on Consent Agenda.
(A7) Ordinance 31-O-18, Amending City Code Section 3-4-6 By Creating the New
Class X Liquor License
Local Liquor Commissioner recommends City Council to adopt Ordinance 31-O-
18, amending City Code Section 3-4-6 by creating the new Class X Liquor
License. Ordinance 31-O-18 was prepared to allow arts and crafts studios the
sale of beer and wine for on-site consumption.
For Introduction
Approved on Consent Agenda.
(A8) Ordinance 33-O-18, Amending City Code Section 3-4-6 By Creating the New
Class F-2 Liquor License
Local Liquor Commissioner and staff recommend City Council adopt Ordinance
33-O-18, amending City Code Section 3-4-6 creating the new Class F-2 Liquor
License for a retail liquor dealer/gourmet food and amenity store.
For Introduction
Item held in committee until March 12, 2018.
(A9) Ordinance 20-O-18, Amending City Code to Allow for One-Way Traffic Flow
During Willard School Drop-Off and Pick-Up Hours on Hurd Street and
Central Park Avenue
Staff recommends City Council adoption of Ordinance 20-O-18, amending City
Code Section 10-11-4, Schedule IV (A) to establish one-way south traffic on Hurd
Street between Isabella Street and Park Place, and one-way north traffic on
City Council Agenda February 26, 2018 Page 7 of 8
Central Park Avenue between Park Place and Isabella Street adjacent to Willard
Elementary School during drop-off and pick-up hours. Funding for signage will
be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with a FY 2018 budget of $58,000.
For Action
Approved on Consent Agenda.
(A10) Ordinance 10-O-18, Amending City Code to Include Civil Restitution
City staff recommends City Council adoption of Ordinance 10-O-18 to amend
City Code Subsection 1-4-1, “General Penalties,” to include civil restitution by
order of Court. This ordinance adds civil restitution to the penalties available for
City Code violations, and allows a Court to order restitution beyond the maximum
fine amount. Civil restitution may only be ordered by a Court after a finding of
guilt or a guilty plea by a defendant.
For Action
Approved on Consent Agenda.
(A11) Ordinance 26-O-18, Amending City Code Section 3-4-6(F) to Increase the
Number of Class F Liquor Licenses for the Target Store located at 1616
Sherman Avenue
Local Liquor Commissioner provides a recommendation to City Council regarding
the adoption of Ordinance 26-O-18, amending City Code Subsection 3-4-6-(F) to
increase the number of authorized Class F liquor licenses from nine (9) to ten
(10), and permit issuance of a Class F license to Target Corporation dba Target
Store T3283 located at 1616 Sherman Avenue.
For Action
Approved on Consent Agenda.
PLANNING & DEVELOPMENT COMMITTEE
(P1) Vacation Rental License for 1827 Dobson Street
City staff recommends approval of a Vacation Rental License for the property
located at 1827 Dobson Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
Item taken off Consent Agenda.
Passed 7-1.
Alderman Fiske voted no.
(P2) Vacation Rental License for 710 Madison Street
City staff recommends approval of a Vacation Rental License for the property
located at 710 Madison Street. The Vacation Rental meets all of the Standards
and Procedures for license approval.
City Council Agenda February 26, 2018 Page 8 of 8
For Action
Item has been withdrawn from the Agenda by the applicant.
(P3) Ordinance 21-O-18, Special Use Permit for a Special Educational Institution
– Public in the I2 General Industrial Zoning District
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
21-O-18 granting special use approval for a Special Educational Institution-
Public in the I2 General Industrial Zoning District in order to operate a high-
school for students with behavioral and emotional needs. The applicant has
complied with all zoning requirements and meets all of the standards for a
special use for this district.
For Action
Item taken off Consent Agenda.
Passed 7-1.
Alderman Rainey voted no.
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) Executive Session
(IX) Adjournment
MEETINGS SCHEDULED THROUGH MARCH 15, 2018
Upcoming Aldermanic Committee Meetings
2/28/201
8
7:00
PM Economic Development Committee
2/28/201
8
7:00
PM Housing & Homelessness Commission (rescheduled from 3/1)
3/5/2018 6:00
PM Human Services
3/12/201
8
6:00
PM
Administration & Public Works, Planning & Development, City
Council
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