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HomeMy WebLinkAbout09.17.18 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 17, 2018 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7 p.m. City Council meeting will convene at conclusion of P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Suffredin (II) Mayor Public Announcements Delta Chi Omega Chapter of Alpha Kappa Alpha Sorority, Inc. – 70th Anniversary National Preparedness Month - September 2018 Warren "Billy" Cherry Scholarship Fund - 25th Anniversary National Diaper Need Awareness Week - September 24-30, 2018 (III) City Manager Public Announcements Lincoln Street Beach Update (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non - agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure th at Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda September 17, 2018 Page 2 of 16 Five residents spoke about deconstruction/demolition of Harley Clarke. One resident spoke on the hotel/motel and vacation rental tax. One resident spoke about costs associated with vehicle towing. One resident spoke on the Lincoln Street Beach and Mayor Morton. One resident spoke about affordable housing. One resident spoke on agenda items SP1 and A5. One resident spoke about Arts Council accomplishments. One resident spoke about preservation. (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1)Proposed Fiscal Year 2019 Budget Updates Staff will present City Council with updates related to Priority Based Budgeting & the Fiscal Year 2019 Proposed Budget, including an overview of options for the City of Evanston’s parking system and an update on the Social Services Working Group. For Discussion Social services program review; refer to Human Services for future updates. (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Fleming Planning & Development - Alderman Wilson Human Services - Alderman Fleming Rules Committee - Alderman Fiske Amendment to Agenda: Approval of Special event permit for September 29, 2018 Approved for introduction; for action on 10/8/18 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings of July 23, 2018 (Amended) and August 13, 2018. For Action Passed 8-0 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – July 23, 2018 through August 5, 2018 $ 3,195,300.97 Payroll – August 6, 2018 through August 19, 2018 $ 3,094,412.31 Payroll – August 20, 2018 through September 9, 2018 $ 2,872,580.11 City Council Agenda September 17, 2018 Page 3 of 16 For Action Approved on Consent Agenda. (A2) Bills List – September 11, 2018 $ 9,757,054.09 For Action Approved on Consent Agenda. (A3) Contract with Thelen Materials, LLC for 2018 Leaf Hauling/Disposal Season Staff recommends City Council authorize the City Manager to execute a one -year contract for leaf hauling/disposal with Thelen Materials, LLC (28957 W. IL Route 173 Antioch, IL 60002) in the not to exce ed amount of $40,000. Funding will be from the Street Maintenance-Residential Debris/Removal Costs fund (Account 100.40.4510.62415), with a FY18 Budget of $45,000 and a YTD balance of $40,000. For Action Approved on Consent Agenda. (A4) Change Order No. 3 to the Agreement for the Treated Water Storage Replacement Project Engineering Services with CDM Smith Staff recommends that City Council authorize the City Manager to execute Change Order No. 3 to the agreement for the Treated Water St orage Replacement Project Engineering Services (15-55) to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $22,040.00. This will increase the total contract amount from the current contract price of $1,328,730.00 to $1,350,770.00. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 -733107, which has an FY 2018 budget allocation of $12,500,000. See corresponding transmittal memorandum for further details on funding. For Action Item removed from Consent Agenda. Passed 7-1 Ald. Fleming voted no (A5) Change Order No. 2 to the Contract for the 2018 50/50 Sidewalk Replacement Project with Schroeder & Schroeder Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2018 50/50 Sidewalk Replacement Project (Bid No. 18-14) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $10,085.00. Change Order No. 1 increased the contract amount from $211,000.00 to $227,792.00. Proposed Change Order No. 2 will increase the contract amount to $237,877.00. Funding for this work will be from the Dodge Avenue Bus Stop Pilot Fund (Account 415.40.4118.65515 – 418013), which has $50,000 budgeted in 2018. For Action Approved on Consent Agenda. City Council Agenda September 17, 2018 Page 4 of 16 (A6) One-Year Contract Extension for Purchase of Rock Salt from Morton Salt Company Staff recommends City Council authorize the City Manager to execute a one-year contract extension for the purchase of up to 7,500 tons of rock salt from Morton Salt Company (123 N. Wacker Drive, Chicago, IL) at a cost of $64.21 per ton, for a winter season (2018/19) total of $481,575. Funding for this purchase will be provided from the Snow and Ice Control Fund (Account 100.40.4550.65015), which has a budget of $331,095 and a YTD balance of $16,195. Staff anticipates needing to spend the remainder of the balance in FY2018 which will come from the 2017/18 Rock Salt Purchase Order. Staff will request a FY2019 budget allocation of $465,380 for the purchase of the remaining tons needed to complete the 7,500 tons of salt. For Action Approved on Consent Agenda (A7) Emergency Single-Source Agreement with Johnson Controls for Replacement of Fire Panels/Devices at the Lorraine H. Morton Civic Center Staff recommends City Council authorize the City Manager to execute an emergency, single-source agreement for the replacement of the existing fire panels and system devices at the Lorraine H. Morton Civic Center with Johnson Controls (91 N. Mitchell Court, Addison, IL) in the amount of $108,497.00. Funding will be from the CIP 2018 General Obligation Bond. Funding is available in the 2018 Facilities Contingency (Account 415.40.4118.65515 - 618028), which was budgeted at $275,000 and has $272,162.10 remaining. For Action Approved on Consent Agenda. (A8) Sidewalk Café – Tag’s Cafe Staff recommends City Council approval of first-time application for a sidewalk café permit for Tag’s Cafe, a Type 2 restaurant located at 2012 Central Street. The sidewalk café will consist of three tables with two seats each for a seating capacity of six, and will operate daily from 6:30 a.m. - 4:00 p.m. For Action Approved on Consent Agenda. (A9) Sole Source Purchase of Cisco SmartNet Software from CDW Staff recommends City Council authorize the sole source purchase of Cisco SmartNet networking licenses and software from CDW (120 S.Riverside, Chicago, IL 60606) in the amount of $47,509.25. This contract provides support for the City’s essential computer networking system and covers the period September 15, 2018 through September 15, 2019. CDW is the current State Bid Contract provider for these services as of September 2018. Funding is provided by the IT Division, Computer Licensing and Support Fund (Account 100.19.1932.62340), which has a total budget of $500,000 and a YTD balance of $125,700.65. This is a 13% reduction from the previous agreement. For Action City Council Agenda September 17, 2018 Page 5 of 16 Approved on Consent Agenda. (A10) Contract with Target Solutions for a Learning Management Software System Staff recommends City Council authorize the City Manager to enter into a two- year contract with Target Solutions (10805 Rancho Bernardo Road, Suite 200, San Diego, CA 92127-5703) for a Learning Management Software (LMS) system at an annual rate of $31,525. The contract term begins December 31, 2018 and the software provides required OSHA safety and other critical training for Police, Fire and non-sworn City employees. The Fire Department is already using Target Solutions and staff was able to negotiate a lower renewal rate for the Fire Department. Funding will be from four accounts. A detailed breakdown can be found on the corresponding transmittal memorandum. Access to the software will be complimentary from now until the contract term start date. For Action Approved on Consent Agenda. (A11) Purchase of Three Divvy Stations from Motivate International Inc. The Transportation & Parking Committee and staff recommend approval for the purchase of three (3) Divvy stations from Motivate International Inc. in the amount of $33,991.96. This purchase is proposed to be made utilizing funds that are within the approved budget for Divvy operating expenses for FY2018. Funding will be from the Parking Fund - Divvy Operating Expenses (Account 505.19.7005.62603), which has a FY2018 budget of $304,000 and a YTD balance of $194,390.94. Staff anticipates that the FY2018 Divvy expenses will be $125,000.00. For Action Item removed from Consent Agenda. Passed 5-4 Ald Fleming, Braithwaite, Fiske, Wilson voted no. 4-4 tie broken by, Mayor voting yes (A12) Thirty-Six Month Contract Extension with Motivate International Inc. to Continue Operation of Divvy Bicycle Sharing System The Transportation & Parking Committee and staff recommend the City Council authorize the City Manager to negotiate and execute a 36 month extension with Motivate International Inc. (“Motivate”) to continue to operate the Divvy bicycle sharing system in Evanston. This is a second partial extension of one of two 5 year extensions contemplated in the Operator Agreement between the City and Motivate. Staff anticipates the FY2019 budgeted amount for Divvy expenses will be cost neutral. For Action Item removed from Consent Agenda. Passed 7-1 Ald Fiske voted no City Council Agenda September 17, 2018 Page 6 of 16 (A13) Resolution 67-R-18, Memorandum of Understanding with the City of Chicago Department of Transportation to Seek Approval to Share Revenue in the Divvy Sponsorship Agreement The Transportation & Parking Committee and staff recommend City Council adopt Resolution 67-R-18, authorizing the City Manager to negotiate and execute a Memorandum of Understanding with the City of Chicago for a joint advertisement agreement for sponsorship of all Divvy bicycles, with Evanston receiving a pro rata share based on the number of bicycles in th e Evanston Divvy system. For Action Item removed from Consent Agenda. The resolution was amended to add a recital to the resolution which provided that any sponsorship agreement between Evanston and Chicago should extend for a term of at least three years, to be consistent with the Divvy/Motivate agreement and provide for an optional extension to match City of Chicago’s term with Divvy/Motivate to January 23, 2023. Amendment Passed 8-0 Item passed 7-1 Ald Fiske voted no (A14) Resolution 69-R-18, Authorizing a Lease Renewal Agreement with Impact Behavioral Health Partners for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 69 -R-18 authorizing the City Manager to negotiate the lease of office space with Impact Behavioral Health Partners (Impact) for 24 months for 2,940 square feet of space on the ground floor of the Civic Center (Suite G310 to G651), including eleven (11) telephone lines and telephones, at the rate of $3,362.00 per month. Impact will be responsible for payment of all remaining utilities. For Action Approved on Consent Agenda. (A15) Resolution 62-R-18, Agreement with Hoffman House Catering for Senior Meal Food Programs Staff recommends City Council adoption of Resolution 62 -R-18 authorizing the City Manager to execute renewal contract with Hoffman House Catering (1530 Hubbard Ave., Batavia, IL) to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2018 through September 30, 2019 in the not –to-exceed amount of $4.80 per lunch meal. Total meal program contract value is projected at $43,543.00 (dependent upon the number of lunches served and varies depending on the levels of participation). The program will be reimbursed through a grant from Age Options, the regional coordinator of federal funds dispersed for programs in the Older Americans Act and donations received from attendees at the meal program. For Action Approved on Consent Agenda. City Council Agenda September 17, 2018 Page 7 of 16 (A16) Resolution 59-R-18, Approving Intergovernmental Agreement for Use of the Village of Winnetka’s Fire Training Tower Staff recommends that the City Council adopt Resolution 59 -R-18 authorizing the City Manager to execute an inter-governmental agreement with the Village of Winnetka for the limited use of their training tower for Evanston Fire Department community engagement programs. For Action Approved on Consent Agenda. (A17) Resolution 70-R-18, Grant Application for State Funding through the Open Space Land Acquisition and Development Grant Program for the Harbert Park Renovation Project Staff recommends approval of Resolution 70-R-18 authorizing the City Manager to Sign a Resolution of Authorization as part of an Open Space and Land Acquisition and Development (OSLAD) grant application to the Illinois Department of Natural Resources for the Harbert Park Renovations Project. Although the City has been a past recipient of the OSLAD grant, this is the first time in several years that the grant program has been accepting applications. If awarded, funding for this project will be from a variety of funding sources already proposed for Harbert Park Improvements in the 2019 budget, i ncluding 2018 Good Neighbor Funds, the Neighborhood Improvement Reserve Fund, and the 2019 General Obligation Bonds. For Action Approved on Consent Agenda. (A18) Resolution 66-R-18, Easement Agreement with Northwestern University for Replacement of Underground Water Storage Reservoir at Lincoln Street and Campus Drive Staff recommends City Council adoption of Resolution 66 -R-18 authorizing the City Manager to execute an easement agreement with Northwestern University to provide for a temporary construction easement for the removal of the existing reservoir and installation of the new reservoir. The easement agreement also establishes a long term easement agreement between the parties for the underground reservoir to be located below Northwestern University property. For Action Approved on Consent Agenda. (A19) Ordinance 98-O-18, Amending City Code Section 7-2-6(D), “Sidewalk Cafes,” Allowing Class K Liquor Licensees Sidewalk Cafes City staff submits to City Council for consideration Ordinance 98 -O-18 which amends the City Code to permit sidewalk cafes at business establishments that hold Class K liquor licenses. Alderman Revelle recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council. For Introduction and Action City Council Agenda September 17, 2018 Page 8 of 16 Approved on Consent Agenda. (A20) Ordinance 85-O-18, Decreasing the Number of Class C Liquor Licenses for Bat 17 located at 1709 Benson Avenue Staff recommends City Council adoption of Ordinance 85-O-18, amending Evanston City Code Subsection 3-4-6-(C) to decrease the number of Class C Liquor Licenses from twenty-four (24) to twenty-three (23). Alderman Fiske recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A21) Ordinance 86-O-18, Increasing the Number of Class C Liquor Licenses for Tereneo 3634, LLC d/b/a Bat 17 located at 1709 Benson Avenue. Local Liquor Commissioner recommends City Council adoption of Ordinance 86 - O-18, amending Evanston City Code Subsection 3-4-6-(C) to increase the number of Class C Liquor Licenses from twenty -three (23) to twenty-four (24) and permit issuance of a Class C license to Tereneo 3634, LLC d/b/a Bat 17, located at 1709 Benson Avenue. Alderman Fiske recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A22) Ordinance 87-O-18, Decreasing the Number of Class R Liquor Licenses for Sodexo America, LLC d/b/a Northwestern University – Norris Center located at 1999 Campus Drive Staff recommends City Council adoption of Ordinance 87 -O-18, amending Evanston City Code Subsection 3-4-6-(R) to decrease the number of Class R Liquor Licenses from three (3) to two (2). Sodexo America, LLC d/b/a Northwestern University – Norris Center has closed. Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A23) Ordinance 88-O-18, Increasing the Number of Class R Liquor Licenses for Compass Group USA, Inc. d/b/a Chartwell’s - Northwestern University Norris Center located at 1999 Campus Drive Local Liquor Commissioner recommends City Council adoption of Ordinance 88 - O-18, amending Evanston City Code Subsection 3-4-6-(R) to increase the number of Class R Liquor Licenses from two (2) to three (3) and permit issuance of a Class R license to Compass Group USA, Inc. d/b/a Chartwell’s - Northwestern University Norris Center located at 1999 Campus Drive. Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action City Council Agenda September 17, 2018 Page 9 of 16 Approved on Consent Agenda. (A24) Ordinance 89-O-18, Decreasing the Number of Class T Liquor Licenses for Sodexo America, LLC d/b/a Sodexo America located at 1501 Central Street Staff recommends City Council adoption of Ordinance 89 -O-18, amending Evanston City Code Subsection 3-4-6-(T) to decrease the number of Class T Liquor Licenses from three (3) to two (2). Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A25) Ordinance 90-O-18, Increasing the Number of Class T Liquor Licenses for Compass Group USA, Inc., d/b/a Chartwell’s located at 1999 Campus Drive Local Liquor Commissioner recommends City Council adoption of Ordinance 90 - O-18, amending Evanston City Code Subsection 3 -4-6-(T) to increase the number of Class T Liquor Licenses from two (2) to three (3) and permit issuance of a Class T license to Compass Group USA, Inc., d/b/a Chartwell’s located at 1999 Campus Drive. Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A26) Ordinance 91-O-18, Increasing the Number of Class T Liquor Licenses for Levy Premium Foodservice Limited Partnership, d/b/a Levy at Ryan Fieldhouse and Walter Athletics Center located at 2255 Campus Drive Local Liquor Commissioner recommends City Council adoption of Ordinance 91 - O-18, amending Evanston City Code Subsection 3 -4-6-(T) to increase the number of Class T Liquor Licenses from three (3) to four (4) and permit is suance of a Class T license to Levy Premium Foodservice Limited Partnership, d/b/a Levy at Ryan Fieldhouse and Walter Athletics Center located at 2255 Campus Drive. Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A27) Ordinance 95-O-18, Increasing the Number of Class D Liquor Licenses for Union Squared Evanston located at 1307 Chicago Avenue Staff recommends City Council adoption of Ordinance 95-O-18, amending Evanston City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty (50) to fifty-one (51). Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council. For Introduction and Action Approved on Consent Agenda. City Council Agenda September 17, 2018 Page 10 of 16 (A28) Ordinance 96-O-18, Decreasing the Number of Class A Liquor Licenses for Union Squared Evanston located at 1307 Chicago Ave. Staff recommends City Council adoption of Ordinance 96-O-18 amending Evanston City Code of 2012 Subsection 3 -4-6-(A), as amended, to decrease the number of authorized Class A liquor licenses from one (1) to zero (0). Staff recommends suspension of the rules for Introduction an d Action at the September 17, 2018 City Council. For Introduction and Action Approved on Consent Agenda. (A29) Ordinance 97-O-18, Increasing the Number of Class T Liquor Licenses for L3 Evanston, LLC, d/b/a Next of Kinship located at 1603 Orrington Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 97 - O-18, amending Evanston City Code Subsection 3 -4-6-(T) to increase the number of Class T Liquor Licenses from four (4) to five (5) and permit issuance of a Class T license to L3 Evanston, LLC, d/b/a Next of Kinship located at 1603 Orrington Avenue. Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A30) Ordinance 109-O-18, Allowing Extended Hours of Alcohol Service for Z-1 and Z-2 Liquor License Holders through City Council Approval Local Liquor Commissioner recommends City Council adoption of Ordinance 109-O-18, amending Evanston City Code Subsection 3-4-6(Z-1) and 3-4-6(Z-2), to allow for extended hours of alcohol service for Z-1 and Z-2 liquor license holders through City Council approval. Alderman Revelle recommends suspension of the rules for Introduction and Action at the Septe mber 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A31) Extended Alcohol Service for One-Day Events - Levy Premium Foodservice Staff submits for City Council approval a request to extend alcohol service hours for one-day liquor events taking place at 1501 Central Street (“Levy Premium Foodservice”), on September 8, 2018, September 29, 2018, October 13, 2018, October 27, 2018, November 3, 2018, and November 24, 2018 to accommodate game day events during the Northwestern University football season. For Action Approved on Consent Agenda. (A32) Ordinance 99-O-18, Amending Class K Liquor License to Decrease the Permitted Volume of Wine for Off Premise Consumption, Permit Alcoholic Spirit Tasting, and Increase the Permitted Volume of Beer for Consumption Onsite Local Liquor Commissioner recommends City Council adoption of Ordinance 99 - O-18, amending Evanston City Code Subsection 3-4-6-(K) to decrease the City Council Agenda September 17, 2018 Page 11 of 16 permitted volume of wine for off premise consumption, permit alcoholic spirit tasting, and increase the permitted volume of beer for onsite consumption. Alderman Revelle recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council. For Introduction and Action Approved on Consent Agenda. (A33) Ordinance 101-O-18, Amending the Class U Liquor License Permitted Hours of Sale of Alcoholic Liquor and Eliminating the Restriction of the Sale of Alcohol to the Lobby Local Liquor Commissioner recommends City Council adoption of Ordinance 101-O-18, amending Evanston City Code Subsection 3 -4-6-(U) to amend the permitted hours of sale of alcoholic liquor and eliminating the restriction of the sale of alcohol to the lobby. This Ordinance will permit Class U licensees to sell alcoholic liquor two hours prior to any performance, during intermission, and two hours after the end of any performance. Staff recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council meeting. For Introduction and Action Approved on Consent Agenda. (A34) Ordinance 100-O-18, Proposed Modifications to City Code Section 10-11-6, Schedule VI; Snow Routes and Snow Emergency Regulations Contained in Section 10-4-13 Staff recommends that City Council adopt Ordinance 100 -O-18, amending City Code 10-4-13 (C), Snow Emergency, and the designated Snow Routes in Section 10-11-6, Schedule VI. The majority of the proposed modifications will make the City Code consistent with the current snow route map, existing snow route sign postings and staff’s current operations during snow events thereby improving snow removal operations and towing/parking bans associated with declared snow emergencies. For Introduction Approved on Consent Agenda. (A35) Ordinance 40-O-17, Amending City Code Section 7-12-4-2, Lead Service Line Replacement Program Staff recommends that City Council adopt Ordinance 40-O-17, amending City Code Section 7-12-4-2, Installation and Maintenance of Service Pipe from Tap to Fixtures. The proposed amendment would promote the replacement of lead water service lines by residential property owners. Ordinance 40 -O-17 was introduced on April 24, 2017 but never returned to City Council for adoption. Staff was not aware the Ordinance was never adopted and has been offering loans to property owner on streets where water mains are being replaced since 2017. Funding for the lead water service abatement program is from the Water Fund reserves and transferred to Account 510.40.4225.62410 as needed as loans are issued. For Action Approved on Consent Agenda. City Council Agenda September 17, 2018 Page 12 of 16 PLANNING & DEVELOPMENT COMMITTEE (P1) Appeal to Planning & Development Committee of Design and Project Review Committee Decision Denying Variance for Commercial Variable Message Sign (CVMS) for Citgo Station at 1925 Green Bay Rd This item will only be heard at the Planning & Development Committee meeting. No Action to be taken at City Council (P2) Landlord-Tenant Services with Metropolitan Tenants Organization & Lawyers’ Committee for Better Housing The Housing and Homelessness Commission and staff recommend City Council approval of a not to exceed $70,000 contract with Metropolitan Tenants Organization and Lawyers’ Committee for Better Housing for l andlord-tenant services. The funding source is the City’s Affordable Housing Fund (Account 250.21.5465.65497). The Affordable Housing Fund has a current uncommitted cash balance of approximately $600,000; including $114,500 budgeted for housing services in FY2018. For Action Approved on Consent Agenda. (P3) Ordinance 41-O-18, Amending City Code Section 6-16, Table 16-B, “Schedule of Minimum Off Street Parking Requirements” The Plan Commission and staff recommend City Council adopt Ordinance 41-O- 18, amending the Zoning Ordinance to modify parking requirements for College/University Institutions. Staff is proposing to adjust the parking requirements for dormitories and fraternity and sorority houses. The proposed text amendment still requires more than the 1 to 16 ratio of students with parking permits to those eligible to obtain parking permits. The proposed amendment would reduce the total required parking spaces on Northwestern University’s campus from 4,096 to approximately 3,493. For Introduction Approved on Consent Agenda. (P4) Ordinance 105-O-18, Amending Portions of the Zoning Ordinance Creating Brew Pubs and Craft Alcohol Production Facilities The Plan Commission and staff recommend approval of Ordinance 105 -O-18 authorizing Zoning Ordinance Text Amendments to alcohol producing uses that include allowing Brew Pubs as a Special Use in the MXE Mixed -Use Employment District. For Introduction Approved on Consent Agenda. (P5) Ordinance 108-O-18, Special Use Permit and Major Variations for a Banquet Hall and a Brew Pub, Double Clutch Brewing Company, at 2119-2125 Ashland Avenue City Council Agenda September 17, 2018 Page 13 of 16 The Zoning Board of Appeals and staff recommend approval of Ordinance 108 - O-18 authorizing Special Uses for a Banquet Hall and Brew Pub and Major Zoning Variations for a 0’ front yard setback where 10’ is required, a 0’ interior side yard setback where 5’ is required, a 0’ rear yard setback where 5’ is required, and to eliminate 1 required short loading dock. For Introduction Approved on Consent Agenda. (P6) Ordinance 103-O-18, Granting a Special Use for a Type 2 Restaurant, Backlot Coffee, at 2004 Central Street The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 103-O-18 granting a special use approval for a Type 2 Restaurant, Backlot Coffee in the B1a Business District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Alderman Revelle recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council. For Introduction and Action Approved on Consent Agenda. (P7) Ordinance 104-O-18, Granting a Special Use and Zoning Relief to Expand a Daycare Center - Child at 2200 Main Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 104-O-18 granting special use approval to expand a Daycare Center – Child, the Infant Welfare Society of Evanston, and zoning relief for a one -story addition with a 6.1’ west interior side yard setback where 15’ is required, at 2200 Main St. in the R2 Single Family Residential District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Braithwaite recommends suspension of the rules for Introduction and Action at the September 17, 2018 City Council. For Introduction and Action Approved on Consent Agenda. (P8) Ordinance 102-O-18 Granting a Special Use for a Type 2 Restaurant, Kilwins Chocolates, at 1724 Sherman Avenue The Zoning Board of Appeals and City Staff recommend adoption of Ordinanc e 102-O-18 granting a special use approval for a Type 2 Restaurant, Kilwins Chocolates in the D2 District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Introduction Approved on Consent Agenda. (P9) Ordinance 106-O-18, Granting a Special Use for a Public Utility and Major Zoning Relief for a Fence (Concrete Wall) at 514 Custer Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 106-O-18 granting special use approval for a Public Utility for the replacement of City Council Agenda September 17, 2018 Page 14 of 16 existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief for a 20’-tall fence (concrete wall) for safety and thermal screening of the utility equipment, at 514 Custer Ave. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the R3 Two Family Residential District. For Introduction and Action Ald. Fleming requested suspension of rules for introduction and action. Approved on Consent Agenda. (P10) Ordinance 84-O-18, Granting a Special Use for a Daycare Center – Domestic Animal, and Kennel, Rex’s Place, at 2118-2120 Ashland Ave., 1625 Payne St., and 2147-2149 Dewey Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 84-O-18 granting special use approval for a Daycare Center – Domestic Animal, and Kennel, in the MXE Mixed Use Employment District. The applicant has complied with all zoning requirements and meets all of the standards for special use and major variations for this district. For Action Approved on Consent Agenda. APPOINTMENTS (O1) For Appointment: Arts Council Pashen Black Pashen Black is a communications executive with more than 15 years of experience leading executive communications, public relations and corporate communications for multinational companies. As a member of the Evanston Chapter of Delta Sigma Theta Sorority, Inc., Pashen created and implemented programs to support the city’s African American community. She has a passion for the arts and creative writing, and holds a bachelor’s degree in Journalism and a master’s degree in Communications from the University of Central Florida. Arts Council Lisa Corrin Lisa Corrin is the director of Northwestern University’s Block Museum of Art and has over 30 years of experience in the arts profession, including serving as deputy director of art and chief curator for the Seattle Art Museum and as chief curator for the Serpentine Gallery in London. She has served as a board member of the Seattle Repertory Theatre and Mass MoCa, a major art museum for living artists. Lisa is a member of the American Association of Art Museum Directors. For Action Approved on Consent Agenda. (O2) For Reappointment: Economic Development Committee, Hecky Powell City Council Agenda September 17, 2018 Page 15 of 16 For Action Approved on Consent Agenda. (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment City Council Agenda September 17, 2018 Page 16 of 16 MEETINGS SCHEDULED THROUGH SEPTEMBER 2018 Upcoming Aldermanic Committee Meetings 9/24/201 8 6:00 PM Administration & Public Works, Planning & Development, City Council 9/25/201 8 7:00 PM Housing & Community Development Act Committee 9/26/201 8 6:00 PM Transportation & Parking Committee 9/26/201 8 7:30 PM Economic Development Committee 9/27/201 8 5:30 PM Emergency Telephone System Board 9/27/201 8 6:30 PM Equity & Empowerment Commission 9/27/201 8 7:00 PM Housing & Community Development Act Committee 9/28/201 8 8:00 AM Alternatives to Arrest Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.