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HomeMy WebLinkAbout08.13.18 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, August 13, 2018 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7 p.m. City Council meeting will convene at conclusion of P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rue Simmons (II) Mayor Public Announcements National Suicide Prevention Awareness Month, September 2018 Mayor’s Summer Youth Employment Program Recognition (III) City Manager Public Announcements CIP Project Update (IV) Communications: City Clerk (V) Public Hearing: Real Estate Transfer Tax Referendum (Agenda Item SP1) (VI) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda August 13, 2018 Page 2 of 11 (VII) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1)Resolution 60-R-18, A Resolution Instructing the City Clerk to Submit, for the November 6, 2018 Ballot, a Referendum for a Proposal to Increase the Real Estate Transfer Tax with the Additional Revenue Dedicated to the City of Evanston General Fund Pursuant to the direction given by the City Council during the July 23, 2018 City Council meeting, Staff submits to for City Council consideration Resolution 60-R-18, “A Resolution Instructing the City Clerk to Submit, for the November 6, 2018 Ballot, a Referendum for a Proposal to Increase the Real Estate Transfer Tax with the Additional Revenue Dedicated to the City of Evanston General Fund.” Estimated additional revenues with the implementation of this increased real estate transfer tax equal $850,000.00 annually. For Action Passed 6-2 (Ald. Suffredin and Ald. Fiske voted no) (VIII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Fleming Planning & Development - Alderman Wilson Human Services - Alderman Revelle Rules Committee - Alderman Wynne CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings of July 23, 2018 and July 30, 2018. For Action Minutes from July 23: held for discussion and corrections. Minutes from July 30: Passed 8-0 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – July 9, 2018 through July 22, 2018 $3,201,457.76 For Action Approved on consent agenda. (A2) Bills List – August 14, 2018 $7,783,168.33 City Council Agenda August 13, 2018 Page 3 of 11 Credit Card Activity (not including Amazon purchases) - Period Ending June 26, 2018 $ 205,283.75 For Action Approved on consent agenda. (A3) Purchase of Three Public Works Agency Vehicles from Currie Motors Inc. and JX Peterbilt Staff recommends City Council approval for the purchase of three (3) vehicles for operations in the Public Works Agency (Public Services Bureau). The following vehicles will be purchased: a Ford F-250 XL from Currie Motors Inc. (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $30,020.00; a Ford F -450 Chassis XL from Currie Motors Inc. in the amount of $63,274.00; and a Peterbilt 337 Cab and Chassis with a Cannon VO-260 aerial device from JX Peterbilt (PO Box 189, Wadsworth, IL 60083) in the amount of $162,917.00. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $256,211.00, which has a budgeted amount of $1,522,977. For Action Approved on consent agenda. (A4) Fuel Purchases from Gas Depot Oil Company for July 6, 2018 through July 5, 2019 Staff recommends approval of fuel purchases from July 6, 2018 thru July 5, 2019 in the amount of $900,000.00 from Gas Depot Oil Company (8930 N. Waukegan Road, Suite 230, Morton Grove, IL 60053). The Gas Depot Oil Company is the current Northwest Municipal Conference Bid winner from July 19, 2018 thru July 19, 2019 for all grades and types of fuels that are utilized by city vehicles. Funding for this purchase will be from the Major Maintenance, Materials to Maintain Autos Fund (Account 600.19.7710.65035). Present fuel prices are $2.42/gallon for 87 octane gasoline and $2.50/gallon for bio-diesel. For Action Approved on consent agenda. (A5) Benchmark Analytics License Agreement Staff recommends that the City Council authorize the attached license agreement with Benchmark Analytics for a 3-year agreement with an option to renew for two additional years. The software system will assist with the management of the Evanston Police Department through the analysis of law-enforcement related information. The License Agreement provides that years one through three will be paid through a grant from the Joyce Foundation, 321 North Clark Street, Suite 1500, Chicago, IL 60654. If the City Council decides to renew the license agreement for years four and five, the cost will be $25,000 and $26,000 respectively. This expense will be paid from the Police Department’s operating budget from amounts proposed in those budget years. City Council Agenda August 13, 2018 Page 4 of 11 For Action Approved on consent agenda. (A6) Contract with Capitol Cement Co., Inc. for 2018 Alley and Street Improvements Project Staff recommends City Council authorize the City Manager to execute a contract for the 2018 Alley and Street Improvements Project (Bid No. 18-34) with Capitol Cement Co., Inc. (6231 North Pulaski Road, Chicago, IL) in the amount of $874,761.30. Funding will be provided from the CIP Fund as follows: 2018 General Obligation Bonds in the amount of $275,940, the Special Assessment Fund in the amount of $213,645, and Community Development Block Grant funds in the amount of $385,176.30. A detailed breakdown of the funding can be found on the corresponding transmittal memorandum. For Action Approved on consent agenda. (A7) Contract with Bodala, L.L.C. dba Central Rug and Carpet for the Noyes Cultural Arts Center – Hallway and Common Area Improvements Staff recommends City Council authorize the City Manager to execute a contract for the Noyes Cultural Arts Center – Hallway and Common Area Improvements (Bid 18-37) with Bodala, L.L.C. dba Central Rug and Carpet (3006 Central Street, Evanston, IL) in the amount of $199,145. Funding will be provided from the 2018 Capital Improvements Fund reimbursed by the Noyes Tenant Reserve Fund (Account 415.40.4218.65515 – 618010), which was budgeted at $200,000 in FY 2018 with all of the funding remaining. For Action Approved on consent agenda. (A8) Contract with McGuire Igleski & Associates, Inc. for Architectural and Engineering Services Related to the Water Quality Laboratory Staff recommends City Council authorize the City Manager to execute a contract for architectural and engineering services related to the Water Quality Laboratory (RFP No. 18-18) with McGuire Igleski & Associates, Inc. (1330 Sherman Ave nue, Evanston, IL 60201), in the amount of $182,025. Funding will be provided from the Water Fund (Account 513.71.7330.62145 -718004) which included $150,000 budgeted for these services in 2018 and an additional $75,000 in 2019. For Action Approved on consent agenda. (A9) Contract with Giant Maintenance & Restoration for 2018 Fire Hydrant Painting Staff recommends that the City Council authorize the City Manager to execute a contract for 2018 Fire Hydrant Painting with Giant Maintenance & Restoration (20678 W Highway 176, Mundelein, IL 60060) in the amount of $21,070.00. Funding for this work will be from the Water Fund (Account 510.40.4540.62230), which has an allocation of $36,000 for fire hydrant painting. City Council Agenda August 13, 2018 Page 5 of 11 For Action Approved on consent agenda. (A10) Change Order No. 2 to the Engineering Services Contract for the Fountain Square Renovation Project with Christopher B. Burke Engineering, Ltd Staff recommends City Council authorize the City Manager to approve Change Order No. 2 to the existing engineering services contract for the Fountain Square Renovation Project (RFP 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of $39,113.01. This will modify the existing agreement amount from $945,438.68 to $984,551.69 and extend the contract deadline from September 30, 2018 to December 31, 2018. Funding for this work will be through the Washington National TIF fund from liquidated damages assessed against the construction contractor for failure to complete the work within the specified time. As of August 1, 2018 a total of $153,900.00 in liquidated damages has been assessed against the construction contractor. For Action Approved on consent agenda. (A11) Consulting Contract Amendment #3, Design and Construction Engineering Services on Sherman Avenue between Davis Street and Church Street Staff recommends City Council authorize the City Manager to amend an existing engineering services contract for the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of $64,861.10. This will modify the existing agreement amount from $984,551.69 to $1,049,412.79 and extend the contract deadline from December 31, 2018 to September 30, 2019. Funding is available through the Washington National TIF through savings realized from earlier portions of the Fountain Square Renovation Project. The actual construction (to be awarded at a future date) will be funded partially by additional savings and through the use of an additional $100,000 in funding from the Washington National TIF fund. For Action Approved on consent agenda. (A12) Amazon Credit Card Activity – Period Ending June 26, 2018 $ 23,649.82 For Action Item taken off consent agenda Passed 7-0-1 (Suffredin abstained) (A13) Resolution 58-R-18, Approving Settlement in Chicagoland Paving Contractors, Inc. v. City of Evanston, et al. Staff recommends City Council adoption of Resolution 58 -R-18 authorizing the City of Evanston (“City”) to issue a settlement payment pursuant to a settlement City Council Agenda August 13, 2018 Page 6 of 11 agreement and release in Chicagoland Paving Contractors, Inc. v. City of Evanston, et al. (Case No.17 -L-00). For Action Approved on consent agenda. (A14) Resolution 53-R-18 Authorizing a Lease Agreement with North Shore Senior Center for Office Space at the Civic Center Staff recommends City Council adoption of Resolution 53 -R-18 authorizing the City Manager to negotiate the lease of office space with North Shore Senior Center at the rate of $511.50 per month for 12 months begin ning October 1, 2018 for 430 sq. ft. of space on the ground floor of the Civic Center, Suite G205. For Action Approved on consent agenda. (A15) Resolution 57-R-18, Illinois Department of Transportation Local Agency Agreement for Phase II Engineering on the Howard Street Corridor Improvement Project Staff recommends approval of Resolution 57-R-18 authorizing the City Manager to sign a Local Agency Agreement with the Illinois Department of Transportation (IDOT) for the Howard Street Corridor Improvement Project, Phase II Engineering (construction plans). The Agreement establishes the maximum grant funding of the engineering cost, not to exceed $462,637, and commits Evanston to fund $137,363 of the engineering cost. Funding for this project will be from the Capital Improvement Fund, including 2018 General Obligation Bonds in the amount of $137,363, Surface Transportation Grant (STP) funds in the amount of $162,637, and reimbursement from the City of Chicago in the amount of $300,000. For Action Approved on consent agenda. (A16) Resolution 55-R-18, Phase II Engineering Services Agreement for the Howard Street Corridor Improvement Project Staff recommends approval of Resolution 55-R-18 authorizing the City Manager to Sign a Preliminary Engineering Services Agreement for Federal Participation with the Illinois Department of Transportation and a Professional Services Agreement with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600 Rosemont, IL 60018) in the amount of $600,000. The total cost of the Phase II Engineering Services with Christopher B. Burke Engineering is $600,000. The Howard Street Project is a joint project with the City of Chicago and 50% of the funding is provided by Chicago. The City has received a federal grant of $162,637 through the North Shore Council of Mayors and this will be reimbursed to the City of Evanston. The remaining amount of $137,363 will be from the Capital Improvements Fund, 2018 General Obligation Bonds, Account 415.40.4118.62145-417002. For Action City Council Agenda August 13, 2018 Page 7 of 11 (A17) Ordinance 83-O-18, Authorizing the City Manager to Execute an Agreement to Sell Water to a New Wholesale Water Customer, the Village of Lincolnwood, Illinois Staff recommends that the City Council adopt Ordinance 83-O-18, authorizing the City Manager to execute a Water Supply Agreement with the Village of Lincolnwood. The initial term of the agreement is for 39 years with two 10 year extension provisions at the discretion of Lincolnwood. For Introduction Rules suspended for introduction and action. Passed 8-0 (A18) Ordinance 93-O-18, Amending City Code Section 10-11-10, Schedule X “Limited Parking” to Add Schedule X(O) Saturday Special Event Parking Pilot Program Staff recommends City Council adopt Ordinance 93-O-18, amending City Code Section 10-11-10, Schedule X “Limited Parking” to add Schedule X(O) Saturday Special Event Parking Pilot Program. This Ordinance would create a special event parking pilot program that would expand the usage of the ParkEvanston mobile app to include an on-street parking zone for Northwestern football game days, with a daily parking rate of $40.00. Staff recommends suspension of the rules for Introduction and Action at the August 13, 2018 City Council. For Introduction and Action Item taken off consent agenda. Amendment to only include the Poplar Metra commuter lot in the ordinance. Amendment passed 8-0 (A19) Ordinance 94-O-18, Amending City Code Section 10-11-17, Schedule XVII “Parking Violation Penalties” to Add Schedule XVII (L) Non-Payment of Special Event Parking Fee Staff recommends City Council adopt Ordinance 94-O-18, amending City Code Section 10-11-17, Schedule XVII “Parking Violation Penalties” to add Schedule XVII (L) Non-Payment of Special Event Parking Fee. During the special event pilot program mentioned in item A19, the penalty fee for non -payment would be $80.00. Staff recommends suspension of the rules for Introduction and Action at the August 13, 2018 City Council. For Introduction and Action Item taken off consent agenda. Passed 8-0 (A20) Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule VII(C), “Bus Stops and Zones,” to Add Signed Bus Stops on Dodge Avenue from Oakton Street to Main Street City Council Agenda August 13, 2018 Page 8 of 11 The Transportation and Parking Committee and staff recommend City Council adopt Ordinance 92-O-18, Amending City Code Section 10-11-7, Schedule VII(C), “Bus Stops and Zones,” to add signed bus stops on Dodge Avenue from Oakton Street to Main Street. For Introduction Item taken off consent agenda Rules suspended for introduction and action.. Amendment to change “east side south of Kenney.” Passed 8-0 (A21) Ordinance 82-O-18, Vacating a Portion of Public Land South of the Church Street Public Right of Way, East of Florence Avenue, to an Abutting Owner Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of public land south of the Church Street public right of way, east of Florence Avenue, to an abutting owner. Payment will be made to the City in the amount of $16,000.00 as determined by a third party appraisal report by Property Valuation Services. For Action Approved on consent agenda. PLANNING & DEVELOPMENT COMMITTEE (P1) Vacation Rental License for 2130 Wesley Avenue City staff recommends approval of a Vacation Rental License for the property located at 2130 Wesley Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Approved on consent agenda. (P2) Tenant-Based Rental Assistance Renewal Funding The Housing and Homelessness Commission and staff recommend approval of a funding renewal of $300,000 in HOME funds to continue the current Tenant- Based Rental Assistance program, administered by Connections for the Homeless. The funding will provide stable housing for two years to up to ten at - risk Evanston families with children under the age of 18 in Evanston that are underemployed, and break the cycle of poverty and instability by developing the capacity to earn a living wage to support their families and afford market rate rental housing. The increase in funding from $250,000 to $300,000 is due to the increasing costs to rent in Evanston. Funding is from the HOME Investment Partnerships Program (Account 240.21.5430.65535). Currently, the City has a total of $474,275.33 in available uncommitted HOME funds. For Action City Council Agenda August 13, 2018 Page 9 of 11 Item taken off consent agenda Passed 8-0 (P3) Resolution 49-R-18, Approving a Plat of Resubdivision for 1239 Asbury Avenue and 1224 Dempster Street City staff recommend adoption of Resolution 49-R-18 approving the proposed re- subdivision of the property located at 1239 Asbury Avenue and 1224 Dempster Street. For Action Approved on consent agenda. (P4) Ordinance 84-O-18, Granting a Special Use for a Daycare Center – Domestic Animal, and Kennel, Rex’s Place, at 2118-2120 Ashland Ave., 1625 Payne St., and 2147-2149 Dewey Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 84-O-18 granting special use approval for a Daycare Center – Domestic Animal, and Kennel, in the MXE Mixed Use Employment District. The applicant has complied with all zoning requirements and meets all of the standards for special use and major variations for this district. For Introduction Amendments requested will appear on September 17, 2018 Council agenda for action. (P5) Ordinance 40-O-18, Amending Subsection 6-4-1-9(B)(1) of the City Code, “Permitted Obstructions in Required Yards: General Provisions” The Plan Commission and staff recommend approval of Ordinance 40 -O-18 to amend the Zoning Ordinance to reduce the required front yard setback for open porches in order to allow front porches with a usable depth without the need for zoning relief. For Action Approved on consent agenda. (P6) Ordinance 81-O-18 Granting Major Zoning Relief to Establish a Third Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons Street City staff and the Zoning Board of Appeals recommend adoption of Ordinance 81-O-18 granting major zoning relief to establish a third dwelling unit in an existing two-family residence in the R4 General Residential District. The applicant requests relief for lot size, lot width, and to add zero parking spaces where two additional parking spaces are required. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. For Action Approved on consent agenda. (P7) Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate Parking and Add Fencing for Firehouse Grill at 750 Chicago Avenue City Council Agenda August 13, 2018 Page 10 of 11 City staff and the Zoning Board of Appeals recommend adoption of Ordinance 77-O-18 granting major zoning relief to eliminate one ADA parking stall (with one remaining) and install a 3’ tall fence (planter box) fronting Chicago Ave., and denying major zoning relief to install an 8’ tall wood fence with a 0’ street side yard (Madison St.) setback, in the C1a Commercial Mixed -Use District. The applicant has complied with all zoning requirements and meets all of the standards for a variation (for parking and the 3’ fence) for this district. For Action Approved on consent agenda. HUMAN SERVICES (O1) Resolution 50-R-18, Authorizing the City Manager to Sign the Greenest Region Compact 2 with the Metropolitan Mayors Caucus to Support Regional Sustainability Initiatives Staff and Human Services Committee recommend City Council a dopt Resolution 50-R-18 Authorizing City Manager to Sign Greenest Region Compact 2. For Action Approved on consent agenda. ECONOMIC DEVELOPMENT (O2) Approval of Funding for Chicago’s North Shore Convention and Visitors Bureau FY 2018 Staff and the Economic Development recommend City Council approve funding for Chicago’s North Shore Convention and Visitors Bureau in the amount of $81,174.00 for a period commencing August 14, 2018 thro ugh June 30, 2019. Funding will be from the Economic Development Partnership Fund (Account 100.21.5300.62659). For Action Item taken off consent agenda. Passed 7-1 (Ald. Fleming voted no) APPOINTMENTS (APP1)For Reappointment: Housing & Community Development Act Committee Glenn Mackey Housing & Community Development Act Committee Michael Miro Economic Development Committee Hecky Powell For Action Item taken off consent agenda. Mayor moves to approve only Michael Miro and Hecky Powell. Passed 7-1 (Ald. Fleming voted no) (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information City Council Agenda August 13, 2018 Page 11 of 11 about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH AUGUST 2018 Upcoming Aldermanic Committee Meetings 8/23/2018 6:30 PM Equity & Empowerment Commission 8/29/2018 6:00 PM Transportation & Parking Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.