HomeMy WebLinkAbout04.22.19 Actions
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, April 22, 2019
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 6:45 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I)Roll Call – Begin with Alderman Fiske
(II)Mayor Public Announcements and Proclamations
Earth Day, April 22
Arbor Day, April 26
(III)City Manager Public Announcements
(IV)Communications: City Clerk
(V)Public Comment
Members of the public are welcome to speak at City Council meetings.As part of the Council agenda,a
period for public comments shall be offered at the commencement of each regular Council
meeting.Public comments will be noted in the City Council Minutes and become part of the
official record.Those wishing to speak should sign their name and the agenda item or
non-agenda topic to be addressed on a designated participation sheet.If there are five or fewer
speakers,fifteen minutes shall be provided for Public Comment.If there are more than five
speakers,a period of forty-five minutes shall be provided for all comment,and no individual shall
speak longer than three minutes.The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes.The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment.Aldermen do not respond
during Public Comment.Public Comment is intended as a forum for residents to share their
perspective in a respectful and civil manner.Public comments are requested to be made with
these guidelines in mind.
City Council Agenda April 22, 2019 Page 2 of 10
(VI)Consent Agenda and Report of Standing Committees:
Administration & Public Works -Alderman Suffredin
Planning & Development -Alderman Revelle
Human Services -Alderman Rue Simmons
Rules Committee -Alderman Braithwaite
Economic Development -Alderman Rue Simmons
CONSENT AGENDA
(M1)Approval of Minutes of the Regular City Council Meetings of March 11,2019,
March 18, 2019 and April 1, 2019 and April 8, 2019.
For Action
Approved on Consent
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – March 18, 2019 through March 31, 2019 $ 2,623,071.86
For Action
Approved on Consent
(A2)Bills List – April 23, 2019 $ 5,788,823.06
For Action
Approved on Consent
(A3)Contract with Stantec Consulting Services,Inc.for 1909 Raw Water Intake
Replacement
Staff recommends City Council authorize the City Manager to execute a contract
for the 1909 Raw Water Intake Replacement (RFP 19-02)with Stantec
Consulting Services,Inc.(350 North Orleans Street,Suite 1301,Chicago,IL
60604)in the amount of $598,909.00.Funding will be provided from the Water
Fund (Account 513.71.7330.62145-719001),which has an FY 2019 budget
allocation of $300,000.The total budget for this this 2-year design project over
FY 2019 and FY 2020 is $600,000.City Council will need to allocate additional
funds in FY 2020 to complete the project.
For Action
Approved on Consent
(A4)Contract with Sumit Construction Co.,Inc.for the 2019 50/50 Sidewalk
Replacement Project
Staff recommends City Council authorize the City Manager to execute a contract
for the 2019 50/50 Sidewalk Replacement Project (Bid No.19-10)with Sumit
Construction Co.,Inc.(4150 W.Wrightwood Ave Chicago,IL 60039)in the
amount of $232,365.00.Funding will be provided from the Capital Improvement
City Council Agenda April 22, 2019 Page 3 of 10
Program (CIP)2019 General Obligation Bonds in the amount of $150,000 and
from estimated private funds in the amount of $82,365.A detailed funding
breakdown can be found on the corresponding transmittal memorandum.
For Action
Approved on Consent
(A5)Change Order 5 to Contract with CDM Smith for Engineering Services for
the Treated Water Storage Replacement Project Engineering Services
Staff recommends that City Council authorize the City Manager to execute
Change Order No.5 to the agreement for the Treated Water Storage
Replacement Project Engineering Services to CDM Smith (125 South Wacker
Drive,Suite 600,Chicago,IL)in the amount of $366,012.00.This will increase
the total contract amount from the current contract price of $1,350,770.00 to
$1,716,782.00.Funding will be from the Water Fund,Capital Improvement
Account 513.71.7330.62145 -733107,which has an FY 2019 budget allocation
of $13,700,000.The total budget for the Clearwell 9 Rehabilitation Project
(including construction and engineering services during construction for FY 2019
and FY 2020)is $23,900,000,of which $4,197,417 is remaining after authorized
construction and engineering costs.
For Action
Approved on Consent
(A6)Contract Extension with Interra, Inc. for Material Testing Services
Staff recommends City Council authorize the City Manager to execute an
amendment for the second 1-year contract extension with Interra,Inc.(600
Territorial Drive,Suite G,Bolingbrook,IL 60440)to the agreement for Material
Testing Services (RFP 17-02)for various capital infrastructure improvement
projects in the not-to-exceed amount of $150,000.Funding will be provided from
the 2019 General Obligation Bonds,Water Fund,MFT Fund,Parking Fund,and
Sewer Fund,depending on the project.Projects utilizing material testing services
include street resurfacing,alley paving,sidewalk replacement,sewer and water
main improvements,and other infrastructure improvements as needed.A
detailed funding breakdown can be found on the corresponding transmittal
memorandum.
For Action
Approved on Consent
(A7)Purchase of Trees for Spring Planting
Staff recommends that City Council authorize the City Manager to execute a
contract award for the purchase of 246 trees from Suburban Tree Consortium in
the amount of $52,625.00.Funding for this purchase is provided from the
General Fund and private funding as outlined in the corresponding transmittal
memorandum.
For Action
City Council Agenda April 22, 2019 Page 4 of 10
Approved on Consent
(A8)Contract with Herrera Landscape and Snow Removal,Inc.for 2019 Tree
Planting Services
Staff recommends the City Council authorize the City Manager to execute a
contract award for the 2019 Tree Planting Services to Herrera Landscape and
Snow Removal,Inc.(8836 Lincolnwood Drive,Evanston,IL 60203)in an amount
not to exceed $45,000.00.Funding for this project is from the FY 2019 General
Fund budget 100.40.4320.65005,which has a total allocation of $135,000,which
has a remaining balance of $82,375.
For Action
Approved on Consent
(A9)Purchase of Five (5)PlateScout License Recognition Systems from
Passport Labs
Staff recommends City Council approval of the Single Source purchase of five (5)
PlateScout License Plate Recognition systems from Passport Labs (128 S.Tryon
Street #2200,Charlotte,NC 28292)for the Administrative Services Department
in the amount of $206,500.00.Funding will be from the Parking Fund –Other
Improvements (Account 505.19.7005.65515),with a budget of $3,510,000.00
and $3,405,607.91 remaining.
For Action
Approved on Consent
(A10)Amendment to Agreement for Crossing Guards Services with Andy Frain
Services, Inc. to Add One Additional Crossing Guard
Staff recommends that City Council authorize the City Manager to amend the
agreement with Andy Fran Services,Inc.(761 Shoreline Drive,Aurora,IL 60504)
to increase the not-to-exceed amount from $620,662 to $631,662 per year to add
one additional crossing guard (RFP #18-52).Funding for the additional $11,000
will be from the City Manager –Other Program Costs (Account
100.15.1505.62490) with a budget of $23,617 and a YTD balance of $20,063.
For Action
Approved on Consent
(A11)2018 Year-End Financial Report
Staff recommends that the City Council accept and place on file the 2018 year-end
financial report.
For Action: Accept and Place on File
Approved on Consent
(A12)Resolution 34-R-19,Increase the Total Fiscal Year 2018 Budget by
$18,641,429 to a New Total of $354,110,437
City Council Agenda April 22, 2019 Page 5 of 10
Staff recommends that the City Council adopt Resolution 34-R-19,amending the
2018 Budget by $18,641,429 to a new total of $354,110,437 as detailed in the
corresponding transmittal memorandum.
For Action
Approved on Consent
(A13)Resolution 42-R-19,Authorizing the City Manager to Execute a Seven Year
Cable Television Franchise Agreement with Comcast
Staff recommends City Council adoption of Resolution 42-R-19 authorizing the
City Manager to execute a seven (7)year Cable Television Franchise Agreement
with Comcast of Illinois IV, Inc.
For Action
Approved on Consent
(A14)Resolution 19-R-19,Intergovernmental Agreement for Reciprocal Reporting
and School Resource Officer
Staff recommends City Council adopt Resolution 19-R-19,authorizing the City
Manager to execute an intergovernmental agreement with the Evanston
Township High School District 202 (“ETHS”)for the use of two (2)Evanston
Police Department officers at ETHS for the purpose of providing school resource
officers (the “Intergovernmental Agreement”).
For Action
Approved on Consent
(A15)Resolution 37-R-19,Professional Services Agreement with Kane McKenna
for Tax Increment Financing Consulting Services
Staff recommends City Council adoption of Resolution 37-R-19 authorizing the City
Manager to enter into a consulting contract with Kane McKenna and Associates,
Inc.for study of the eligibility of expansion of the Howard Ridge Tax Increment
Financing (TIF)District (#5)to include additional properties (50 PINs),for an
amount not-to-exceed $30,500.The potential expansion of the district
constitutes a major amendment to the TIF district and requires full eligibility of
new parcels and public meeting process.The length of time for the district is not
under consideration for extension at this time.Funding will come from Howard
Ridge TIF Consulting Services Fund (Account 330.99.5860.62185).
For Action
Approved on Consent
(A16)Ordinance 23-O-19,Amending City Code Section 10-8-1 “License Required”
Changing the Wheel Tax Deadline
Staff recommends City Council adoption of Ordinance 23-O-19 which amends the City
Code Section 10-8-1 to change the wheel tax deadline to October 1 instead of
City Council Agenda April 22, 2019 Page 6 of 10
December 31.The renewal period would begin on August 1 and run through
September 30.
For Introduction
Approved on Consent
(A17)Ordinance 16-O-19,Amending Portions of City Code Title 7,“Public Ways”,
Chapter 2 “Streets,Sidewalks and Public Ways”,Section 9
“Encumbrances, Encroachments and Obstructions”
Staff recommends City Council adoption of Ordinance 16-O-19 by which the City
Council would amend Title 7,Chapter 2,Section 9 of the City Code related to the
Encumbrances, Encroachments and Obstructions of the Public Ways.
For Introduction
Approved on Consent
(A18)Ordinance 17-O-19,Amending Portions of City Code Title 8,“Health and
Sanitation”,Chapter 4 “Municipal Solid Waste”,Section 8 “Designation of
Collection Site; Collection Agent”
Staff recommends City Council adoption of Ordinance 17-O-19 by which the City
Council would amend Title 8,Chapter 4,Section 8 of the City Code related to the
Designation of Collection Site;Collection Agent.Language is being added to
make it clear that property owners are responsible to clear snow and ice around
trash receptacles so that the trash can be properly and safely collected.
For Introduction
Approved on Consent
(A19)Ordinance 39-O-19,Amending Portions of City Code Title 7,“Public Ways,”
Chapter 15 “Board of Local Improvements”
Staff recommends City Council adoption of Ordinance 39-O-19 by which the City
Council would amend Title 7,Chapter 15,Section 7 of the City Code related to
the Special Assessment procedures for alley improvements.
For Introduction
Removed from consent
Passed 8-0
(A20)Ordinance 27-O-19,Adding Regulations to the City Code to Address
Erosion and Sediment Controls for Construction Sites
Staff recommends the adoption of proposed ordinance 27-O-19 by which the City
Council would add Chapter 23 “Erosion and Sediment Controls on Construction
Sites” to Title 4 “Building Regulations.”
For Introduction
Removed from consent
Suffrieden motion to amended the ord. to the correct ordinance number to Ord. 43-O-19
City Council Agenda April 22, 2019 Page 7 of 10
Passed 8-0
(A21)Ordinance 33-O-19,Amending a Definition within Title 4,Chapter 20 that
Addresses the Frequency of Heavy Precipitation Events Based on a Recent
Illinois State Water Survey
Staff recommends City Council adoption of Ordinance 33-O-19 by which the City
Council would amend Title 4,Chapter 20,related to the definition of
Bulletin 70,a document published by the Illinois State Water Survey
regarding the frequency distributions of heavy precipitation in Illinois.
For Introduction
Approved on Consent
(A22)Resolution 44-R-19, Amending the City of Evanston Budget Policy
Staff recommends City Council adoption of Resolution 44-R-19 amending the City of
Evanston Budget Policy to state that Tax Supported General Obligation Debt
shall not exceed $160,000,000 in aggregate principal amount.
For Action
Removed
Passed 8-1 (Simmons voted No)
(A23)Ordinance 27-O-19, Authorizing 2019 A&B General Obligation Bonds
Staff recommends adoption of Ordinance 27-O-19 providing for the issuance of one or
more series of not to exceed $18,000,000 General Obligation Corporate Purpose
Bonds,Series 2019A,to finance the construction and equipment of a new Robert
Crown Community Center,Ice Complex and Library Center and one or more
series of not to exceed $18,000,000 General Obligation Corporate Purpose
Bonds,Series 2019B,for capital improvements,of the City of Evanston,Cook
County,Illinois,authorizing the execution of one or more bond orders in
connection therewith,providing for the levy and collection of a direct annual tax
for the payment of the principal of and interest on said bonds,and authorizing
and directing the sale of said bonds at public competitive sale.The ordinance
was introduced at the City Council meeting on April 8,2019.The final terms of
the bonds will be approved by the Designated Officers under the ordinance after
the bond sale,which is scheduled for May 16,2019,by completion of the bond
order as authorized by the bond ordinance.Staff plans to return to the City
Council at its December 9,2019 City Council meeting with additional
amendments to the budget policy reducing the debt limit back to $152 million and
add language indicating that this limit is measured with outstanding indebtedness
annually on December 31.
For Action
Removed from Consent
Rainey Overruling the motion to Hold passed 6-3)
Passed 7-2 (No - Simmons, Suffredin,)
City Council Agenda April 22, 2019 Page 8 of 10
(A24)Ordinance 28-O-19,To Approve the Construction of a Local Improvement
Known as Evanston Special Assessment No. 1524
Staff recommends City Council adopt Ordinance 28-O-19 allowing the paving of the
alley north of Simpson Street and east of McDaniel Avenue through the Special
Assessment Process.Funding will be from the Capital Improvement Program
(CIP)2019 General Obligation Bonds (Account 415.40.4119.65515 –419001),
which has $250,000 budgeted in FY 2019;and the Special Assessment Funds
(Account 420.26.6000.65515 –419001),which has $408,000 budgeted in FY
2019.
For Action
Approved on Consent
(A25)Ordinance 29-O-19,Updating City Code Section 10-4-16-2(A)Vehicle
Parking Permits
Staff recommends City Council adoption of Ordinance 29-O-19,amending City Code
Section 10-4-16 changing the payment for parking permits from quarterly to
monthly and allowing for the stickerless enforcement of the City-operated surface
parking lots.
For Action
Approved on Consent
PLANNING & DEVELOPMENT COMMITTEE
(P1)Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot
Coverage, Setbacks, and Open Parking at 2626 Reese Ave.
The Zoning Board of Appeals recommends denial of Ordinance 112-O-18 for
major zoning relief for the following:42.5%building lot coverage where a
maximum 30%is allowed;3’south interior side yard setback where 5’is required
for the principal structure;and 3.5’street side yard setback where 15’is required
for the principal structure,8.5’street side yard setback where 15’is required for a
deck,a 10’street side yard setback where 15’is required for a detached garage,
and a 1’street side yard setback where 15’is required for open parking.The
Zoning Board of Appeals determined the proposal does not meet all Standards
for Major Variation,specifically that the proposal would result in a substantial
adverse impact on the use,enjoyment or property values of adjoining properties,
and that the requested variations are not the least deviation from the applicable
regulations among the feasible options identified.The applicant submitted
revised plans on February 10,2019 that meets staff’s recommendation by
reducing the bulk to a 1.5 story house and reducing the building lot coverage by
removing an open parking space,which creates a variation for providing less
than two required parking spaces.
For Introduction
City Council Agenda April 22, 2019 Page 9 of 10
Failed in Committee 6-1 (Yes- Rainey)
(P2)Ordinance 32-O-19,Granting a Special Use and Zoning Relief for an
Automobile Service Station and Convenience Store at 140 Chicago Avenue
The Zoning Board of Appeals and City staff recommend adoption of Ordinance
32-O-19 granting special use approval and major zoning relief to reconstruct an
Automobile Service Station,Mobile,a Convenience Store,and for a 21’two-way
drive aisle where 24’is required,at 140 Chicago Ave in the C1 Commercial
District.The applicant has complied with all zoning requirements and meets all of
the standards for a special use and variation for this district.Alderman Rainey
request suspension of the rules for Introduction and Action at the April 22,2019
City Council meeting.
For Introduction and Action
Approved on Consent
(P3)Ordinance 18-O-19,Amending City Code Section 6-15-14-7,“Active Ground
Floor Uses”
Plan Commission and staff recommend adoption of Ordinance 18-O-19,
amending the Zoning Ordinance Section 6-15-14-7 to revise the listing of
appropriate ground floor uses in the Central Street Overlay District.
For Action
Approved on Consent
(P4)Ordinance 30-O-19, Granting a Special Use Permit for a Planned
Development at 2425 Oakton Street
The Plan Commission and staff recommend adoption of Ordinance 30-O-19 for
approval of a Planned Development for a car wash facility with 20 vacuum
spaces and 4 parking spaces in the I1 Industrial District and oRD Redevelopment
Overlay District.The applicant is seeking one site development allowance for an
accessory structure that is 3 ft.from the principal structure where 10 ft.is
required.
For Action
Removed
Passed 8-1 (No-Rainey)
HUMAN SERVICES COMMITTEE
(O1)Recommendation and Utilization of Local Employment Program Penalty
Funds for Evanston Rebuilding Warehouse Pathways to Union
Apprenticeship Program Proposal
The Human Services Committee recommends City Council approval to provide
financial assistance through the Local Employment Program (LEP)Workforce
Reserve Penalty Account totaling $40,000 to Evanston Rebuilding Warehouse
City Council Agenda April 22, 2019 Page 10 of 10
and Minority Business Consortium.Funding will be from the LEP Workforce
Reserve -Penalty Account (100.41307),with an available fund balance of
$71,871.59.
For Action
Passed on Consent
(VIII)Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information about
any Ward or City matter which an Alderman desires to bring before the Council.)
{Council Rule 2.1(10)}
(IX)Executive Session
(X)Adjournment
MEETINGS SCHEDULED THROUGH APRIL 2019
Upcoming Aldermanic Committee Meetings
4/23/201
9
7:00
PM Housing & Community Development Act
4/24/201
9
6:00
PM Transportation & Parking Committee
4/24/201
9
7:30
PM Economic Development Committee
4/29/201
9
6:00
PM Special City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936.The City is committed to
ensuring accessibility for all citizens.If an accommodation is needed to participate in this meeting,please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.