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HomeMy WebLinkAbout02.28.19 Actions CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 28, 2019 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 6:30 p.m. City Council meeting will convene at conclusion of P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Revelle (II) Mayor Public Announcements Black History Month, February (III) City Manager Public Announcements Federal Government Shutdown Update Watch for closures this week (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda January 28, 2019 Page 2 of 9 One resident spoke about Robert Crown. One resident spoke about 222 Oakton St. Item A21. One resident spoke about ceded time for public comment. One resident spoke about P7 and retail space. Three residents spoke about Crosby case. One resident spoke about snow piles. One resident spoke in favor of mobile integrated healthcare (from St. Francis). (VI) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Rue Simmons Planning & Development - Alderman Revelle Human Services - Alderman Rue Simmons Economic Development - Alderman Rue Simmons Rules Committee - Alderman Braithwaite CONSENT AGENDA Consent Agenda passed 8-0 (M1) Approval of Minutes of the Regular City Council Meeting of January 14, 2019. For Action Approved on Consent Agenda ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – December 24, 2018 through January 06, 2018 $ 2,993,970.11 For Action Approved on Consent Agenda (A2) Bills List – January 29, 2019 FY 18 $ 2,159,324.72 Bills List – January 29, 2019 FY 19 $ 438,346.36 BMO Credit Card Activity – Period Ending October 26, 2018 (without Amazon) $ 182,884.62 For Action Approved on Consent Agenda (A3) BMO Amazon Credit Card Activity Period Ending October 26, 2018 $ 14,154.98 City Council Agenda January 28, 2019 Page 3 of 9 For Action Item removed from Consent Agenda Passed 7-0-1 (Alderman Suffredin abstained) (A4) Purchase of Ten Vehicles for Operations in the Police Department, Fire Department and Facilities Management Staff recommends City Council approval of the purchase of ten (10) vehicles for operations in the Police Department, Fire Department and Facilities Management. The following vehicles will be purchased: five (5) 2019 Ford Explorer SUVs, one (1) 2019 Ford T aurus Sedan and one (1) 2019 Ford Transit Full Sized Van from Currie Motors Fleet (10125 W. Laraway, Frankfort, IL 60423) in the amount of $213,051.00; and two (2) 2019 Ford Expedition SUVs and one (1) 2019 Ford Transit Connect Cargo Van will be purchased from Kunes Country Ford of Antioch (104 Route 173 W. Antioch, IL 60002) in the amount of $102,567.00. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $315,618.00, which has a budgeted amount of $1,622,977. This expenditure represents 19.4% of this budgeted amount. For Action Approved on Consent Agenda (A5) Extension of Intergovernmental Agreement for 2019 Refuse Disposal Fees to Solid Waste Agency of Northern Cook County Staff recommends that City Council authorize the City Manager to execute an extension of the intergovernmental agreement for 2019 refuse disposal fees to Solid Waste Agency of Northern Cook County (SWANCC) in the not to exceed amount of $750,000 for operations and maintenance transfer fees. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $750,000 for FY2019. For Action Approved on Consent Agenda (A6) Approval of Estimated Annual User Charge for 2019 with the Metropolitan Water Reclamation District of Greater Chicago for Disposal of Sludge Staff recommends City Council approval of the estimated annual user charge for 2019 with the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) for disposal of sludge generated as part of the water treatment process in the amount $154,304.18. Four payments of $38,576.05 will be made beginning in February 2019 and ending November 2019. Funding for this work will be from the Water Fund (Account 510.40.4220.62420). This acc ount has a budget of $339,000.00 allocated for MWRDGC sludge disposal fees. For Action Approved on Consent Agenda City Council Agenda January 28, 2019 Page 4 of 9 (A7) Agreement with Harris Computer Systems for Harris NorthStar Utility Billing Software Staff recommends that City Council authorize the City Manager to execute a renewal of the annual sole source maintenance and support agreement for the term March 1, 2019 through November 30, 2019 with Harris Computer Systems (1 Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing software, in the amount of $35,767.39. Funding for this purchase will be from Water Fund (Account 510.40.4225.62340), which has an allocation of $45,000.00 for this item. For Action Approved on Consent Agenda (A8) Contract with CDM Smith Inc. for the Water Plant Evaluation Staff recommends City Council authorize the City Manager to execute a contract for the Water Plant Evaluation (RFP 18-55) with CDM Smith Inc. (125 South Wacker, Suite 700, Chicago, IL 60606) in the amount of $191,653.00. Funding for the study will be provided from the Water Fund (Account 510.40.4200.62180). This account has a budget of $200,000.00 in FY 2019, all of which is remaining. For Action Approved on Consent Agenda (A9) Contract with The Ogni Group for Sherman Plaza Garage Lighting Upgrade Staff recommends City Council authorize the City Manager to execute a contract for the Sherman Plaza Garage Lighting Upgrade with The Ogni Group, (140 East Commercial Street, Suite 1, Wood Dale, IL) in the amount of $334,618.00. Funding is available from the Parking Fund (Account No. 505.19.7005.65515 – 618001), which has a budget of $650,000, all of which is remaining. For Action Item removed from Consent Agenda Passed 7-1 (Ald. Suffredin voted no) (A10) Resolution 8-R-19, Authorizing Construction on Illinois State Highways for Years 2019 and 2020 Staff recommends City Council adopt Resolution 8-R-19, authorizing construction on Illinois state highways for years 2019 and 2020. For Action Approved on Consent Agenda (A11) Resolution 6-R-19, Approving Release of City Council Closed Session Minutes Staff recommends City Council adopt Resolution 6-R-19, releasing certain closed session meeting minutes and finding that a need still exists for confidentiality as to other minutes. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. City Council Agenda January 28, 2019 Page 5 of 9 For Action Approved on Consent Agenda (A12) Resolution 9-R-19, Approving Settlement and Release of all Claims i n Lawrence Crosby v. City of Evanston, et al. Staff recommends City Council adoption of Resolution 9-R-18 authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Lawrence Crosby v. City of Evanston, et al. (Case No. 16-L010029). Funding will be from the Insurance Fund. For Action Approved on Consent Agenda (A13) Resolution 2-R-19, Grant Agreement with AMITA Saint Francis Hospital to Receive Funding for the Mobile Integrated Healthcare Program Staff recommends that the City Council adopt Resolution 2-R-19, authorizing the City Manager to execute a grant agreement with AMITA Saint Francis Hospital to receive funding for a Mobile Integrated Healthcare/Community Paramedic Program. For Action Approved on Consent Agenda (A14) Resolution 7-R-19, Expressing Official Intent Regarding Expenditures from the Funds of the City of Evanston to be Reimbursed from Proceeds of Obligations to be Issued by the City of Evanston Staff recommends City Council adoption of Resolution 7 -R-19, authorizing payments relating to FY 2019 Capital Improvement Plan (C.I.P.) project expenditures up to $31,360,000 be reimbursed by the subsequent 2019 General Obligation (G.O.) bond issuance. For Action Approved on Consent Agenda (A15) Ordinance 163-O-18, Amending Portions of City Code Section 10-11-7(A), “Passenger Loading Zones” to Amend the Loading Zone on Simpson Street The Transportation/Parking Committee recommends City Council adopt Ordinance 163-O-18, amending portions of City Code Section 10-11-7(A), “Passenger Loading Zones” to amend the loading zone on Simpson Street. For Action Approved on Consent Agenda (A16) Ordinance 162-O-18, Amending Portions of City Code Section 7-2-6(D), “Sidewalk Cafes” Update the Sidewalk Café Application Process and Increase Sidewalk Café Permit Fees Staff recommends adoption of Ordinance 162 -O-18, amending portions of Ordinance 7-2-6(D) “Sidewalk Cafes” to modify permit fees and approval procedures. Staff proposes Sidewalk Café permit applications to require the City Council Agenda January 28, 2019 Page 6 of 9 approval of the Design & Project Review (DAPR) Committee, with exception of requests for City Council to permit the consumption or sale of alcohol on sidewalk cafe premises. Sidewalk Café permit fees will increase to align with cost of administering the program and use of the surrounding public way. For Action Approved on Consent Agenda PLANNING & DEVELOPMENT COMMITTEE (P1) Community Partners for Affordable Housing Proposal for the Continued Administration of the Inclusionary Housing Ordinance Waitlist Staff recommends approval of $28,675 for Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (“IHO”) centralized waitlist and conduct income certifications and recertification of households for inclusionary units. The Housing and Homelessness Commission reviewed CPAH’s proposal at its meeting on December 6, 2018, and concluded it should receive a favorable funding recommendation. However, due to a lack of quorum, the Commission was not able to officially vote on the application. The funding source is the City’s Affordable Housing Fund (Account 250.21.5465.62490). The Affordable Housing Fund has a current uncommitted cash balance of approximately $800,000; including $50,000 budgeted for other program costs in FY2019. This item was held at the Planning & Development Committee meeting on January 14, 2019 to January 28, 2019. For Action Approved on Consent Agenda (P2) Ordinance 112-O-18 Granting Major Zoning Relief for Building Lot Coverage, Setbacks, and Open Parking at 2626 Reese Avenue City staff recommends a continuation of the requested zoning relief at 2626 Reese Ave. to the February 11, 2019 Planning & Development Committee meeting. Staff requests additional time to research similar developed and undeveloped 25’ wide corner lots throughout the city, which will also allow the applicant additional time to react to the comments and concerns raised at the January 14, 2019 Neighborhood Meeting. For Introduction Approved on Consent Agenda (P3) Ordinance 9-O-19, Granting a Special Use for a Ground-Floor Medical Office and Major Zoning Relief for No Additional Parking at 524 Main Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 9 - O-19 granting special use approval for a ground -floor Medical Office, North Shore University Health System, and major zoning relief for no additional parking City Council Agenda January 28, 2019 Page 7 of 9 spaces where 7 additional parking spaces are required for a Medical Office, in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for special use and major variations for this district. Alderman Wynne requests suspension of the rules for Introduction and Action at the January 28, 2019 City Council meeting. For Introduction and Action Approved for introduction. Action held until February 11. (P4) Ordinance 4-O-19, Granting a Special Use Permit for a Planned Development Located at 1714-1720 Chicago Avenue and Amending the Zoning Map The Plan Commission and staff recommend denial of Ordinance 4 -O-19 for approval of a Map Amendment from the R6 General Residentia l to the D3 Downtown Core Development District and a Planned Development for a 13 -story office building with 112 on-site parking spaces. Passage of the Map Amendment shall require a favorable vote of three -fourths (3/4) of all the Aldermen per City Code 6-3-4-7 because a petition signed and acknowledged by 30% of owners of property within 500-feet of the subject property was submitted to the City. For Introduction Held in Committee until February 11. (P5) Vacation Rental License for 1945 Jackson Avenue, Apartment 1 City staff recommends approval of a Vacation Rental License for the property located at 1945 Jackson Avenue, Apartment 1. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action Defeated in Committee (P6) Ordinance 3-O-19, Amending Portion of City Code Section 6-15-13, “oRD Redevelopment Overlay Districts Addressing Special Uses” Plan Commission and staff recommend adopting Ordinance 3 -O-19, amending the Zoning Ordinance Sections 6-15-13-2 Procedure for District Designation and 6-15-13-7 Permitted Uses, and creating a new Section 6 -15-13-8 Special Uses to clarify the permitted and special uses in the oRD Redevelopment Overlay District and update the list of underlying zoning districts that may carry the overlay designation. For Action Approved on Consent Agenda (P7) Ordinance 7-O-19, Granting Special Use Permit for a Medical Office Located at 705 Main Street in the B2 Business District and the oDM Dempster -Main Overlay District City Council Agenda January 28, 2019 Page 8 of 9 The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 7-O-19 granting special use approval for a ground -floor Medical Office, Evanston Family Chiropractic and Wellness Center, in the B2 District and oDM Dempster - Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. For Action Approved on Consent Agenda APPOINTMENTS (APP1)For Appointment To: Parks, Recreation and Community Services Board - Jesse Greenberg Jesse Greenberg is a former college athlete and is the public affairs manager for Kinder Morgan. As a father of two girls who attended Evanston summer camps, Jesse is a regular user of Evanston park facilities and services. He has served as a board member of the Jewish Council on Urban Affairs, the Rogers Elementary Local School Council, and the Illinois Holocaust Museum and Educational Center Young Leadership Board. Jesse holds a Master of Science degree in Integrated Marketing Communications from Northwestern University and a Bachelor of Arts degree from the University of Wisconsin-Madison. FOR ACTION Approved on Consent Agenda (VIII) Call of the Wards (Aldermen shall be called upon by th e Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH FEBRUARY 15, 2019 Upcoming Aldermanic Committee Meetings 1/30/201 9 6:00 PM Special City Council (Aldermanic Library) 2/4/2019 6:00 PM Rules Committee, Human Services, Special City Council (Affordable Housing) 2/7/2019 7:00 PM Housing & Homelessness Commission 2/11/201 9 6:00 PM Administration & Public Works, Planning & Development, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to City Council Agenda January 28, 2019 Page 9 of 9 ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that a rrangements can be made for the accommodation if possible.