HomeMy WebLinkAbout10.28.19 Actions
AGENDA
City Council
Monday, October 28, 2019
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Administration & Public Works begins at 6pm
Planning & Development begins at 6:45pm
City Council convenes at the conclusion of Planning & Development
Page
(I) ROLL CALL - BEGIN WITH ALDERMAN SUFFREDIN
(II) PUBLIC HEARING: TEFRA HEARING - CHIARAVALLE
MONTESSORI SCHOOL BONDS
A.
Public Hearing: TEFRA Public Hearing – Chiaravalle Montessori
School Bonds
Public Hearings - TEFRA Hearing, Chiaravalle Bonds
# - #
(III) PUBLIC HEARING: PROPOSED FIRST AMENDMENT HOWARD
RIDGE TAX INCREMENT FINANCE DISTRICT
A.
Public Hearing: Proposed First Amendment Howard Ridge Tax
Increment Finance District
Public Hearing - Proposed First Amendment Howard Ridge TIF
# - #
(IV) PUBLIC HEARING: TRUTH IN TAXATION FOR 2019 TAX LEVY
A.
Public Hearing: Truth in Taxation Hearing for 2019 Tax Levy
The City Council will hold a public hearing on the proposed property tax
levy for tax year 2019.
For Discussion
Public Hearing - Truth in Taxation - Oct 28 2019
2019 Tax Levy Truth in Taxation Hearing
# - #
(V) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(VI) CITY MANAGER PUBLIC ANNOUNCEMENTS
(VII) COMMUNICATIONS: CITY CLERK
(VIII) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings.
As part of the Council agenda, a period for public comments shall be
offered at the commencement of each regular Council meeting. Public
comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and
the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all
comment, and no individual shall speak longer than three minutes. The
Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public
Comment. Aldermen do not respond during Public Comment. Public
Comment is intended to foster dialogue in a respectful and civil manner.
Public comments are requested to be made with these guidelines in
mind.
(IX) SPECIAL ORDERS OF BUSINESS
A.
Application for Appeal to the City Council of Preservation
Commission Decision Denying Certificate of Appropriateness for
1040 Hinman Avenue to Install 18 Solar Panels on the Roof
The City Council may make a motion to accept the application for
appeal. If a motion is made and adopted, the City Council shall affirm,
modify or reverse the decision of the Preservation Commission within
forty-five (45) days. If no motion to accept the application for appeal is
made, the decision of the Commission shall be final.
For Action
Application for Appeal accepted 7-2; Ald. Suffredin and Ald. Fiske
voted not to accept the Appeal
Application for Appeal to the City Council of Preservation Commission
Decision Denying Certificate of Appropriateness for 1040 Hinman
Avenue
# - #
B.
FY 2020-21 Proposed Budget Discussion
Staff recommends continued discussion of the FY 2020-21 Proposed
Budget.
For Discussion
Item Held until November 11 City Council meeting
FY 2020-21 Proposed Budget Discussion
# - #
(X) CONSENT AGENDA - CITY COUNCIL MINUTES
A.
City Council Minutes of September 30, 2019 and October 14, 2019
For Action
Approved on Consent Agenda
Draft City Council Minutes of September 30, 2019
Draft City Council Minutes of October 14, 2019
# - #
(XI) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS
COMMITTEE
A.
City of Evanston Payroll and Bills
Staff recommends City Council approval of the City of Evanston Payroll
and Bills List.
For Action
Approved on Consent Agenda
City of Evanston Payroll and Bills
# - #
B.
Contract Award with GovHR USA for City Manager Executive
Recruitment
Staff requests the City Council approve the Interim City Manager to
enter into a contract with GovHR USA (630 Dundee Road, Northbrook
IL 60062) for the executive recruitment for the City of Evanston's next
City Manager in the amount of $23,500. One-third of the recruitment fee
is due upon the acceptance of the proposal, one -third is due when a list
of candidates is forwarded to the City for consideration, and the
remaining one-third is due when the recruitment is completed (in 2020).
Funding will be from the Human Resources - Recruitment Fund
(Account 100.19.1929.62512), with a remaining balance is $15,529.
For Action
Item was rejected in committee
City Manager Executive Search
# - #
C.
First Amendment Howard Ridge Tax Increment Financing (TIF)
District Summary
Pursuant to Tax Increment Allocation Redevelopment Act - 65 ILCS
5/11-74.4.1, the City of Evanston is required to convene a public hearing
for the proposed First Amendment to the Howard Ridge TIF District prior
to consideration of adoption of the ordinances designating the
expansion of the TIF district.
For Action: Accept and Place on File
Approved on Consent Agenda
Howard Ridge TIF Overview; Summary of TIF Plan
# - #
D.
Approval of Sole-Source Agreement with Altorfer Power Systems
to Provide Repairs to High Lift #4 Natural Gas Engine
Staff recommends City Council authorize the City Manager to execute a
sole-source agreement with Altorfer Power Systems (615 W. Lake
Street, Elmhurst, IL 60126) for the period of November 1, 2019 to
December 31, 2019 to provide High Lift #4 Engine Repair in the not-to-
exceed amount of $105,375. Funding is provided by the Pumping
Division Other Equipment Maintenance Business Unit (Account
510.40.4210.62245), which has an approved FY 2019 budget of
$113,075 and a YTD balance of $113,075.
For Action
Approved on Consent Agenda
Approval of High Lift #4 Natural Gas Engine Repair
# - #
E.
Resolution 96-R-19 Accepting Grant Awards to fund a Congregate
Senior Meal Program at the Levy Senior Center and Fleetwood-
Jourdain Community Center
Staff recommends City Council adoption of Resolution 96-R-19
authorizing the City Manager to sign notification of grant awards to fund
and operate a congregate senior meal program at the Levy Senior
Center and Fleetwood-Jourdain Community Center. Funding for this
program is budgeted in various line items in the Fleetwood -Jourdain
Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055.
Overall budgeted expenses for the 2019-2020 program including staff
salaries, Social Security, Medicare, advertising, program supplies and
food costs are projected at $91,298.
For Action
Approved on Consent Agenda
Resolution 96-R-19 Accepting Grant Awards to Fund a Congregate
Senior Meal Program at the Levy Senior Center and Fleetwood-Jourdain
Community Center
# - #
F.
Resolution 97-R-19 Appointing a Director and Alternative Director
to the Solid Waste Agency of Northern Cook County
Staff recommends City Council adoption of Resolution 97-R-19
appointing a Director and an Alternate Director to the Solid Waste
Agency of Northern Cook County.
For Action
Approved on Consent Agenda
Resolution 97-R-19 Appointing a Director and Alternative Director to the
Solid Waste Agency of Northern Cook County
# - #
G.
Resolution 116-R-19, Accepting a Grant Award for the Long Term
Care Ombudsman Program
Staff recommends City Council adoption of Resolution 116-R-19
authorizing the City Manager to sign notification of grant awards to fund
and operate the Long Term Care Ombudsman Program for the City of
Evanston. This is a reimbursement program in which the total amount of
reimbursement the City will receive is solely dependent upon the
amount of funding utilized from the program budget. The overall
program has a budget of $177,225 in BU 100.30.3055 which covers all
operational expenses. The maximum reimbursement amount by
AgeOptions is $54,623 for the period October 1, 2019 – September 30,
2020.
For Action
Approved on Consent Agenda
Resolution 116-R-19, Accepting a Grant Award for the Long Term Care
Ombudsman Program
# - #
H.
Resolution 117-R-19, Intergovernmental Agreement with the Illinois
Department of Healthcare and Family Services to provide Greater
Cost Coverage for Ground Emergency Medical Transportation
Provided to Beneficiaries of Illinois Medicaid Plans and other
Similar State Administered Medical Programs
Staff recommends City Council adopt Resolution 117-R-19, “Authorizing
the City Manager to Execute an Intergovernmental Agreement with the
Illinois Department of Healthcare and Family Services." This
intergovernmental agreement outlines compensation to the City for
services provided by the Evanston Fire Department to individuals
eligible for benefits under the Illinois Medicaid plans and other similar
state administered medical programs. Participation in the
intergovernmental agreement is expected to provide greater cost
coverage for ambulance services provided to beneficiaries of state
administered medical programs. To be eligible for increased payments,
this intergovernmental agreement must be executed by November 1,
2020.
For Action
Approved on Consent Agenda
Resolution 117-R-19, Intergovernmental Agreement with the Illinois
Department of Healthcare and Family Services
# - #
I.
Ordinance 144-O-19, Approving and Authorizing the Issuance and
Sale of Not-to-Exceed of Series 2019A and Series 2019B
(Chiaravalle Montessori School) of the City of Evanston, Illinois;
Authorizing the Execution and Delivery of a Bond, Loan Agreement
and Other Documents Related Thereto; Authorizing the Sale of
Said Bonds to Fifth Third Bank, N.A.; and Approving Related
TEFRA hearing (Chiaravalle Conduit Financing)
Staff recommends City Council adoption of Ordinance 144 -O-19,
Approving and Authorizing the Issuance and Sale of Not to Exceed
$3,925,000 Aggregate Principal Amount of Revenue Bonds, Series
2019A (Chiaravalle Montessori School) and $3,735,000 Aggregate
Principal Amount of Revenue Bonds, Series 2019B (Chiaravalle
Montessori School) of the City of Evanston, Illinois, For the Benefit of
Chiaravalle Montessori School; Authorizing the Execution and Delivery
of a Bond and Loan Agreement and Other Documents Related Thereto;
Authorizing the Sale of Said Bonds to Fifth Third Bank, N.A.; and
Approving Related Matters Thereto. The City will not incur a liability to
repay this debt in the event of a default by Chiaravalle Montessori
School.
For Introduction
Item removed from Consent Agenda. Item passes for introduction
6-3 vote. Ald. Fleming, Ald. Suffredin and Ald. Rue Simmons voted
No
Ordinance 144-O-19, Approving and Authorizing the Issuance and Sale
of Not-to-Exceed of Series 2019A and Series 2019B (Chiaravalle
Montessori School)
# - #
J.
Ordinance 20-O-19, Amending Title 1, Chapter 10 "City of Evanston
Code of Ethics and Board of Ethics"
The Members of the Ethics Subcommittee recommend adoption of
Ordinance 20-O-19 Amending City Code Title 1, Chapter 10 "City of
Evanston Code of Ethics and Board of Ethics" and the Board of Ethics
Rules.
For Introduction
Item removed from Consent Agenda. Item Approved for
introduction 9-0
Ordinance 20-O-19, Amending Title 1, Chapter 10
# - #
K.
Ordinance 98-O-19, Amending City Code Title 3, Chapter 31
Regarding the Regulation of Collection Boxes
Staff recommends City Council adoption of Ordinance 98 -O-19
“Amending Chapter 31 to Title 3 of the Evanston City Code Regulating
Collection Boxes,” which provides clearer guidance as to size and
location restrictions of collection boxes, as well as explicitly empowering
the Director of the Health and Human Services Department to make
administrative decision in conformance with the Code for regulation of
collection boxes.
For Introduction
Approved on Consent Agenda
Ordinance 98-O-19, Amending City Code Title 3, Chapter 31 Regarding
the Regulation of Collection Boxes
# - #
L.
Ordinance 129-O-19, Amending City Code Section 1-17-1
“Purchases of Goods and Services”
Staff recommends City Council adoption of Ordinance 129 -O-19,
amending City Code Section 1-17-1 “Purchases of Goods and
Services.” This ordinance will allow for the current purchasing limit
threshold requiring City Council approval to be raised from $20,000 to
$25,000.
For Introduction
Approved on Consent Agenda
Ordinance 129-O-19, Amending City Code Section 1-17-1 “Purchases of
Goods and Services”
# - #
M.
Ordinance 124-O-19, Sale of Surplus Property Fleet Vehicles
Staff recommends City Council adoption of Ordinance 124 -O-19,
directing the City Manager to offer the sale of vehicles owned by the City
through public auction at the Northwest Municipal Vehicle Auction being
sponsored by America’s Auto Auctions on or around Tuesday,
November 12, 2019. These vehicles have been determined to be
surplus as a result of new vehicle replacements being placed into
service or vehicles that had to be taken out of service for safety reasons
with the intention of eventual replacement. The Interim City Manager
requests suspension of the rules for Introduction and Action at the
October 28, 2019 City Council Meeting.
For Introduction and Action
Approved on Consent Agenda
Ordinance 124-O-19, Sale of Surplus Property Fleet Vehicles
# - #
N.
Ordinance 92-O-19, Amending Portions of City Code Title 10, to
Permit E-Bikes and Implement Requirements for Bike Share
Companies Operating in Evanston
The Transportation & Parking Committee and staff recommend adoption
of Ordinance 92-O-19, amending portions of City Code Title 10, to
permit low speed electric bicycles (e-bikes). Concurrently staff
recommends further amending portions of City Code Title 10 to
implement requirements for bike share companies operating bicycles ,
including e-bikes, in Evanston.
For Action
Approved on Consent Agenda
Ordinance 92-O-19, Amending Portions of City Code Title 10, to Permit
E-Bikes and Implement Requirements for Bike Share Companies
Operating in Evanston
# - #
O.
Ordinance 96-O-19 Amending the City Code Section 4-2-2 to update
Gender Neutral Restroom Requirements
Staff recommends City Council approval of Ordinance 96-O-19
Amending City Code Section 4-2-2 to update Gender Neutral Restroom
Requirements.
For Action
Approved on Consent Agenda
Ordinance 96-O-19 Amending the City Code Section 4-2-2 to Update
Gender Neutral Restroom Requirements
# - #
P.
Ordinance 100-O-19, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Water Pollution Control
Loan Program
Staff recommends approval of Ordinance 100-O-19 authorizing the City
to borrow funds from the Illinois Environmental Protection Agency
(IEPA) Water Pollution Control Loan Program for the construction of the
Large Diameter Sewer Rehabilitation - Greenleaf. This ordinance
authorizes the City to borrow up to $1,700,000. The debt service will be
paid from the Sewer Fund. A copy of the long-term sewer fund analysis
is attached that includes this loan and the debt service for repayment.
For Action
Approved on Consent Agenda
Ordinance 100-O-19, Authorizing the City to Borrow Funds from the
Illinois Environmental Protection Agency Water Pollution Control Loan
Program
# - #
Q.
Ordinance 112-O-19, Amending Title 10, Chapter 11, Section 12,
Schedule XII(B) “Parking Zones” Adding Paid Parking to
Greenwood Street between Chicago Avenue and Sherman Avenue
Staff and Transportation & Parking Committee recommend City Council
adopt Ordinance 112-O-19, amending City Code Section 10-11-12
XII(B) “Parking Zones”, which will convert Greenwood Street from
Chicago Avenue to Sherman Avenue to a paid parking zone.
For Action
Item removed from Consent Agenda. Item Approved 6-3; Ald.
Fleming, Ald. Suffredin and Ald. Rue Simmons voted No
Ordinance 112-O-19, Amending Title 10, Chapter 11, Section 12,
Schedule XII(B) “Parking Zones” Adding Paid Parking to Greenwood
Street
# - #
R.
Ordinance 113-O-19, Amending Title 10, Chapter 11, Section 12,
Schedule XII(B), Adding Paid Parking to South Boulevard from
Chicago Avenue East to Driveway of 516 South Boulevard
Staff and the Transportation and Parking Committee recommend,
pursuant to the request of Aldermen Wynne, adopting Ordinance
Ordinance 113-O-19 amending City Code Section 10-11-12 XII(B)
“Parking Zones” adding paid parking South Boulevard from Chicago
Avenue east to the driveway of 516 South Boulevard (approximately 4 -5
spaces).
For Action
Item removed from Consent Agenda. Item Approved 6-3; Ald.
Fleming, Ald. Suffredin and Ald. Rue Simmons voted No
Ordinance 113-O-19, Amending Title 10, Chapter 11, Section 12,
Schedule XII(B), Adding Paid Parking to South Boulevard
# - #
S.
Ordinance 116-O-19, Amending Title 10, Chapter 11, Section 12,
Schedule XII(A) “Parking Zones” Adding Paid Parking to Sherman
Avenue
Staff and Transportation & Parking Committee recommend City Council
adopt Ordinance 116-O-19, amending City Code Section 10-11-12
XII(A) “Parking Zones” to add paid parking on Sherman Avenue from the
alley north of Main Street to the alley south of Washington Street.
For Action
Item removed from Consent Agenda. Item Approved 6-3; Ald.
Fleming, Ald. Suffredin and Ald. Rue Simmons voted No
Ordinance 116-O-19, Amending Title 10, Chapter 11, Section 12,
Schedule XII(A) “Parking Zones” Adding Paid Parking to Sherman
Avenue
# - #
(XII) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
A.
Ordinance 135-O-19, Amending Portions of the Zoning Ordinance
Related to Permitted Uses within the U2 Zoning District
The Plan Commission recommends approval of a text amendment to
the Zoning Ordinance to revise language regarding permitted uses in
the U2 University Athletic Facilities District.
For Introduction
Item removed from Consent Agenda. Item Approved for
introduction 6-3; Ald. Suffredin, Ald. Revelle and Ald. Wynne voted
No
Ordinance 135-O-19, Amending Portions of the Zoning Ordinance
Related to Permitted Uses within the U2 Zoning District
# - #
B.
Ordinance 127-O-19, Map Amendment to Rezone 951-1125 Howard
St. from C1 Commercial to B2 Business
The Plan Commission and staff recommend adoption of Ordinance 127 -
O-19 granting a map amendment to rezone the properties located at
951-1125 Howard St. from the current C1 Commercial District to the B2
Business District. The request meets the standards for a map
amendment.
For Action
Approved on Consent Agenda
Ordinance 127-O-19, Map Amendment to rezone 951-1125 Howard St.
from C1 Commercial to B2 Business
# - #
C.
Ordinance 126-O-19 Allowing Cannabis Dispensaries in Certain
Zoning Districts
The Plan Commission and staff recommend adoption of Ordinance 126-
O-19 - Allowing Cannabis Dispensaries in Certain Zoning Districts. This
ordinance will update the Zoning Ordinance to create a definition for a
cannabis dispensary business, establish applicable general provisions
for cannabis dispensaries, including a 1500-foot separation requirement
between dispensaries and a 750-foot separation requirement from
schools, and amend the special uses in the Business, Commercial,
Downtown, Research Park, and Special Purpose and Overlay zoning
districts.
For Action
Item removed from Consent Agenda. Item passes as amended 9-0
Ordinance 126-O-19 Allowing Cannabis Dispensaries in Certain Zoning
Districts
# - #
(XIII) CONSENT AGENDA - HUMAN SERVICES COMMITTEE
A.
Ordinance 79-O-19, Creating Title 2, Chapter 15 of the Evanston
City Code Forming a “Citizen Police Review Commission”
Staff recommends City Council adoption of Ordinance 79-O-19,
Creating Title 2, Chapter 15 of the Evanston City Code Forming a
“Citizen Police Review Commission.”
For Introduction
Item removed from Consent Agenda. Item Approved 7-2; Ald.
Fleming and Ald. Rue Simmons voted No
Ordinance 79-O-19, Creating Title 2, Chapter 15 of the Evanston City
Code Forming a“Citizen Police Review Commission”
# - #
(XIV) CONSENT AGENDA - RULES COMMITTEE
A.
Resolution 99-R-19, Amendment of Council Rule 18.6 - Motion to
Table an Item
The Rules Committee and staff recommends adoption of Resolution 99 -
R-19, which amends City Council Rule 18.6 regarding tabling an item.
For Action
Item removed from Consent Agenda. Item Approved 9-0
Resolution 99-R-19 Amendment of Council Rule 18.6 - Motion to Table
an Item
# - #
(XV) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide
information about any Ward or City matter which an Alderman desires to
bring before the Council.) {Council Rule 2.1(10)}
(XVI) APPOINTMENTS
A.
For Reappointment to:
Utilities Commission - David Everhart
Utilities Commission - Jonathan Nieuwsma
Utilities Commission - Eric Rosenberg
For Action
Approved on Consent Agenda
B.
For Appointment to:
Arts Council - Chantal Healey
Chantal Healey, an attorney and nonprofit leader, has spent much of her
career focused on making art accessible to everyone. She most recently
served as the Executive Director of the Open Studio Project, an
Evanston nonprofit dedicated to bringing the creative process to
individuals of all ages and backgrounds, and to empower people to turn
to art for personal growth. Chantal also helped found and served as the
Board President and Executive Director of Cocodaco Dance Chicago, a
contemporary dance company, where she was instrumental in providing
dance classes to those without access. Through her work with
nonprofits and as an attorney, Chantal has significant experience
harnessing resources to advance community goals and affect change.
She holds a bachelor's degree and a Juris Doctorate from Boston
College.
For Action
Approved on Consent Agenda
(XVII) EXECUTIVE SESSION
(XVIII) ADJOURNMENT
(XIX) UPCOMING ALDERMANIC COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
11/4/2019 7:00PM Human Services Committee
11/5/2019 7:00PM Housing and Homelessness
Commission
11/7/2019 7:00PM
Joint Meeting of the Housing &
Community Development Act Committee
and Mental Health Board
11/11/2019 6:00PM Administration & Public Works/ Planning
and Development/ City Council
11/14/2019 7:00PM Mental Health Board- Rescheduled
11/14/2019 7:00PM Mayor's Town Hall Meeting
11/18/2019 6:00PM City Council
11/19/2019 7:00PM Housing and Community Development
Act Committee
11/20/2019 6:00PM Transportation and Parking Committee
11/20/2019 7:00PM Minority, Women, and Evanston Based
Enterprise Development Committee
11/21/2019 6:30PM Equity & Empowerment Commmission
11/25/2019 6:00PM Administration & Public Works/Planning
and Development/ City Council
11/27/2019 7:30PM Economic Development Committee