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Home My WebLink About07.27.20 Actions CITY COUNCIL ACTIONS City Council Monday, July 27, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:30 PM Motions resulting from City Council - Jul 27 2020 Item Item Description Motion Disposition SP1. Approval of $445,000 of ESG-CV funding for Rapid Rehousing, Homeless Prevention, and Case Management to Assist Evanston Residents Impacted by COVID-19 Staff recommends approval of $445,000 in ESG-CV funding for Connections for the Homeless for three activities: $345,000 for rapid rehousing of homeless households in non-congregate shelter, $50,000 for homeless prevention in the form of rent assistance for households facing eviction because of income loss due to COVID-19, and $50,000 for staffing/case management services for households being rehoused to enable them to achieve housing and economic stability. The City received $966,314 in CARES Act ESG-CV funding in two allocations to address the needs of homeless and unstably housed families and individuals who have been impacted by the coronavirus. $596,314 remains to be allocated for eligible activities. All ESG-CV funds Item Approved 8-1 Ald. Fleming voted No must be expended by July 16, 2022. For Action SP2. 2019 Evanston Police Department Annual Report Staff recommends City Council review and place on file the 2019 Annual Report from the Evanston Police Department. For Action: Accept and Place on File Motion made to review item during the Human Service Committee in September Item Approved to Accept and Place on File 9-0 SP3. Evanston Police Department Update – Police Budget Staff recommends City Council accept and place on file the Evanston Police Department Update – Police Budget. For Action: Accept and Place on File Item Approved to Accept and Place on File 9-0 SP4. Evanston Police Department Update Staff recommends City Council discussion of the updated information regarding the Alternative to Arrest subcommittee, the Police Complaint Process and the Mayor’s 90 Day pledge. This memo offers the background history of each program and assessment, and a status update of where the police department is regarding each topic. For Discussion Staff will continue to work on the Mayor’s 90 Day Pledge SP5. Evanston Police Department School Resource Officer Update Staff recommends City Council review the use and funding of Evanston Police Department School Resource Officer's (SRO) in School Districts 65 & 202. For Discussion Staff will continue to work with District 65 & 202 regarding SRO CM1. Approval of the minutes of the Regular City Council meeting of July 13, 2020 Staff recommends approval of the minutes of the Regular City Council meeting of July 13, 2020. For Action Approved 9-0 A1. Approval of the City of Evanston Payroll and Bills Staff recommends City Council approval of the City of Evanston Payroll for the period of June 22, 2020, Item removed from Consent Agenda through July 5, 2020, in the amount of $2,713,995.47, Bills List for July 28, 2020, in the amount of $1,463,359.37. For Action Item passes 8-1 Ald. Suffredin voted No A2. 2019 Comprehensive Annual Financial Report Staff recommends that City Council accept and file the Audited Comprehensive Annual Financial Report (CAFR). For Action: Accept and Place on File Approved on Consent Agenda A3. Approval of Minority, Women, Evanston Business Enterprise Funds Transfer (MWEBE) Staff recommends City Council approval of the Minority, Women, Evanston Business Enterprise Committee's recommendation to spend funds for the Economic Development Entrepreneurship Grant in the amount of $50,000. Funding will be provided from the MWEBE/LEP Line Item (Account 100.41307), which has a current balance of $78,492.45. For Action Approved on Consent Agenda A4. Approval of Fuel Purchase for July 6, 2020 through July 5, 2021 Staff recommends City Council approval of fuel purchases from July 6, 2020 through July 5, 2021 in the amount of $750,000 from Al Warren Oil Co., Inc. (1646 Summer Street, Hammond, IN 46320). Al Warren Oil Co Inc. is the current Northwest Municipal Conference Bid winner for all grades and types of fuel that are utilized by City vehicles for this time period. Funding for this purchase will be as follows: $750,000 from the Petroleum Products Business Unit in the Fleet Fund (Account 600.19.7710.65035) with a FY 2020 budget of $750,000. For Action Approved on Consent Agenda A5. Approval of Sole-Source Renewal Agreement with Dell/EMC, Inc. for Support and Licensing of VMware Systems Staff recommends City Council approval of a one- year, sole-source renewal agreement for support and licensing of VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $39,830.02. Funding for Approved on Consent Agenda the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340) with a YTD balance of $437,193.83. For Action A6. Approval of Authorization to Execute a Payment for the Month of June to Evanston Township High School for Providing Food Services to Assist Those Affected by School Closures Due to COVID-19 Staff recommends that City Council authorize the City Manager to execute a payment of $162,000 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food services to assist those affected by school closures due to COVID19. Funding for this program is from the City Manager's Emergency Operations Unit (Account 100.15.1520.65025). For Action Approved on Consent Agenda A7. Approval of the Single-Source Annual Renewal of the CAD Software License and Service Agreement with CentralSquare Technologies (formerly SunGard/Superion) Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with CentralSquare Technologies, (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $78,515.30. The Agreement is effective from May 1, 2020 through April 30, 2021.Funding is provided by the Emergency Telephone System (Account 205.22.5150.62509), which has an approved FY 2020 budget of $305,000 and a YTD balance of $207,218.68. For Action Approved on Consent Agenda A8. Approval of Contract Award with Capitol Cement Co., Inc. for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) Staff recommends the City Council authorize the City Manager to execute an agreement with Capitol Cement Co., Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) in the amount of $1,009,403.36. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $185,987.36, from Community Development Block Grant funds in Approved on Consent Agenda the amount of $659,574, and from Waste Transfer Station settlement funds in the amount of $163,842. A detailed summary is included in the memo below. For Action A9. Approval of the Evanston Water Shut-off, Late Fee and Payment Arrangement Recommendations Staff recommends City Council approval to extend the moratorium on water shut-offs until April 2021, extend the moratorium on late fees until August 1, 2020 and extend payment arrangement periods up to 24 months as a response to the coronavirus pandemic. For Action: Accept and Place on File Item removed from Consent Agenda Amendment made in Committee to change the late fees date from August 1 to September 1, 2020 Item passes as amended 9-0 A10. Approval of a Sole Source Contract Award with WaterSmart Software for the Purchase of the WaterSmart Customer Portal Platform Staff recommends City Council authorize the City Manager to execute a three year agreement with WaterSmart Software (20 California Street, Suite 200, San Francisco, CA 94111) for the purchase of the WaterSmart Customer Portal Platform in the not-to-exceed amount of $39,600.00 over the three year term. Funding will be provided from the Water Fund, Water Other Operations Business Unit (Account 510.40.4225.62340), which has an approved FY 2020 Budget of $373,300.00 and a YTD balance of $273,300.91. For Action Approved on Consent Agenda A11. Approval of Change Order No. 2 with Bulley and Andrews for the Robert Crown Community Center and Library Construction Manager Services (RFP 17- 57) Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for construction management services for the Robert Crown Community Center and Library with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, Illinois, 60622). This change order will increase the existing contract price by $400,000 from Item removed from Consent Agenda Item passes 8-1 $47,741,803 to $48,141,803. This change order will also increase the contract time to complete the site work by 56 calendar days, from July 3, 2020 to August 28, 2020. The cost of this change order will be covered by a direct donation from the Friends of the Robert Crown Center. Funding will be provided by Friends of the Robert Crown Center (FRCC) and deposited into the Crown Construction Fund. FRCC will transfer $400,000 to the City on August 1, 2020. For Action Ald. Simmons voted No A12. Resolution 62-R-20, Creating a Provisional Moratorium on Tenant Eviction Notices Due To COVID-19 Impact Staff recommends City Council adoption of Resolution 62-R-20, creating a provisional moratorium on tenant eviction notices due to COVID-19 Impact. For Action Item held in Committee A13. Resolution 64-R-20, To Authorize the City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project Staff recommends City Council adoption of Resolution 64-R-20 To Authorize the City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Main Street Improvements Project. The Metropolitan Water Reclamation District (MWRD) of Greater Chicago’s Green Infrastructure Project Partnership will fund eligible construction costs for green infrastructure installations. The total estimated construction cost for the Main Street Improvements Project is $4,700,219 with program eligible costs totaling $430,000. Of the eligible costs, MWRD will pay $322,500 (75%) and the City of Evanston will pay the remaining project costs. The City’s share of project costs, $107,500, will need to be budgeted in the FY 2022 Sewer Fund budget. For Action Approved on Consent Agenda A14. Resolution 65-R-20, Extending the Staff recommends City Council adoption of Item removed from Declared State of Emergency Until August 10, 2020 Resolution 65-R-20, extending the declared state of emergency until August 10, 2020. For Action Consent Agenda Item passes 7-2 Ald. Fleming and Ald. Suffredin voted No A15. Resolution 66-R-20 Authorizing the Interim City Manager to Execute the Professional Services Agreement with the James B. Moran Center for Youth Advocacy Staff recommends City Council adoption of Resolution 66-R-20 authorizing the City Manager to execute an agreement between the City of Evanston and the James B. Moran Center for Youth Advocacy located at 1900A Dempster Street, Evanston, IL 60201 to provide legal services for not less than 15 Evanston residents to secure Certificates of Rehabilitation, expungement and criminal records sealing in an amount not to exceed $30,000 per year. Funding for this agreement is budgeted in the Health and Human Services Department Fund, Youth and Young Adult Engagement Division (Account 176.24.3215.62490) which has a FY 2020 budget of $220, 000 and a YTD balance of $219,028 prior to this agreement. Costs amount to approximately $2,000 per participant. The City of Evanston shall be financially responsible for the furtherance of the program. The James B. Moran Center would be responsible for handling the payment of direct and indirect costs for not less than 15 participants at $2,000 each which include legal services, filing fees, supportive materials, transportation fees and assistance with child care on days that such assistance would be necessary. For Action Approved on Consent Agenda A16. Ordinance 71-O-20, Amending City Code Section 10-11-5(D), Schedule V(D) “Four- Staff recommends City Council adoption of Ordinance 71-O-20 by which the City Council would Approved on Consent Agenda Way Stops” to Include Four-Way Stops at Prospect Avenue and Colfax Street amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Prospect Avenue & Colfax Street. Alderman Suffredin requests suspension of the rules for Introduction and Action at the July 27, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with an FY 2020 budget of $58,000 and a remaining balance of $17,410. For Introduction and Action A17. Ordinance 43-O-20, Amending Section 10- 11-12 “Parking Meter Zones” of the City Code Adding Short Term Parking on Davis Street Staff recommends City Council adoption of Ordinance 43-O-20, amending Section 10-11-12 “Parking Meter Zones” of the City Code, converting ten 2 hour parking spaces to short-term parking on the south side of Davis Street, west of Maple Avenue. For Action Approved on Consent Agenda A18. Ordinance 44-O-20, Amending Various Sections of the City Code to Convert Portions of Oak Avenue to Four Hour Parking Staff recommends City Council adoption of Ordinance 44-O-20, amending various sections of the City Code to convert portions of Oak Avenue to four hour parking zones. Amendments will be made to Section 10-11-8, Schedule VII “Parking Prohibited at All Times”, Section 10-11-12, Schedule XII(B) and (F) “Parking Meter Zones.” For Action Approved on Consent Agenda A19. Ordinance 67-O-20, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends City Council adoption of Ordinance 67-O-20 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the 30-inch Diameter Transmission Main Rehabilitation. This ordinance authorizes the City to borrow up to $11,000,000 for this project. The debt service will be provided from the Water Fund (Account 513.71.7330.65515). A copy of the 5-year water fund analysis is attached which includes this Approved on Consent Agenda loan revenue and the debt service expense for repayment. For Action A20. Ordinance 68-O-20, Accepting the Dedication of a Certain Portion of the Property Located on Central Street (3606 Central Street) Staff recommends City Council adoption of Ordinance 68-O-20, accepting the dedication of a certain portion of the property located at 3606 Central Street. For Action Approved on Consent Agenda A21. Ordinance 69-O-20, Authorizing 2020 General Obligation Bond Issues Staff recommends City Council adoption of Ordinance 69-O-20 providing for the issuance of General Obligation Corporate Purpose Bonds, Series 2020, of the City of Evanston in the not-to- exceed amount of $34,000,000 to 1) finance capital improvements and refund certain outstanding bonds of the City;; 2) authorizing the execution of a bond order in connection therewith: 3) providing for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds;; 4) authorizing and directing the execution of an escrow agreement in connection with said refunding bonds;; 5) and authorizing and directing the sale of said bonds at public competitive sale. The ordinance will be completed and signed after the bond sale, which is tentatively scheduled for mid-August.General Obligation Corporate Purpose Bonds are issued for capital projects (not to exceed $18,000,000) including for Water, Sewer and Parking funds, as well as to refund outstanding amount of Series 2010A and 2011A (not to exceed $16,000,000). The debt service for 2020 bonds (capital projects portion) will be paid out of the future tax levy as well as Water Fund, Parking Fund and Sewer Fund revenues as these bonds are issued to provide the funding for the general capital improvements, parking improvements, and water Item removed from Consent Agenda Item passes 8-1 Ald. Suffredin voted No and sewer infrastructure projects. For Action A22. Ordinance 72-O-20, Amending City Code Section 3-4-6(S) to Permit Service of Alcohol to American Legion Non- Members Staff recommends City Council adoption of Ordinance 72-O-20, amending City Code Section 3- 4-6(S) to allow service of alcohol to American Legion non-members. For Action Item removed from Consent Agenda Item passes 7-2 Ald. Fiske and Ald. Wynne voted No P1. Approval of Renewal Funding to Administer the Inclusionary Housing Waitlist The Housing and Homelessness Commission and staff recommend approval of $40,000 for Community Partners for Affordable Housing (CPAH) to continue administering Evanston’s Inclusionary Housing Ordinance (IHO) centralized waitlist and conduct income certifications and re-certifications of households for inclusionary units for the period of May 1, 2020 through December, 31 2021.The funding source is the City’s Affordable Housing Fund, 250.21.5465.65496. $30,000 has been budgeted for waitlist management for FY 2020 and additional funds will be included in the FY 2021 budget. For Action Approved on Consent Agenda P2. Ordinance 73-O-20, Amendments to the Plan Commission Staff recommends City Council adoption of Ordinance 73-O-20 with changes to the City Code regarding the Plan Commission, notably inclusion of the most recently adopted Comprehensive Plan (2000). For Action Approved on Consent Agenda P3. Ordinance 74-O-20, Amending the City Code to add the Zoning Board of Appeals Staff recommends City Council adoption of Ordinance 74-O-20 with changes to the City Code to establish the Zoning Board of Appeals (ZBA). For Action Approved on Consent Agenda ED1. Approval of Entrepreneurship Emergency Economic Development staff recommends City Approved on Consent Assistance Grants Council approval for financial assistance through the Entrepreneurship Support Program for the following applicants: Noir d’Ébène Chocolat et Pâtisserie - $3,150.00;; Evanston Grill - $1,737.33;; Helping Hand Learning Center - $1,824.27. Staff recommends utilizing the Economic Development Entrepreneurship Support Fund (Account 100.15.5300.62664). The approved 2020 fiscal year budget allocated $50,000 to the Entrepreneurship Support account. However, on July 15, the Minority, Women, and Evanston Based Enterprise (MWEBE) Committee approved utilizing $50,000 from the Local Employment Program (LEP) penalty account (100.41307) to provide additional funding for emergency assistance entrepreneurship grants. To date, $45,848.21 has been granted in entrepreneurship support. For Action Agenda R1. Resolution 25-R-20, Providing for Nomination Petitions for the Office of Mayor Staff recommends adoption of Resolution 25-R-20, which requires mayoral candidates to file their petitions in compliance with the filing requirements of nonpartisan elections under the Illinois Election Code. For Action Approved on Consent Agenda APP1. Approval of an Appointment to the Economic Development Committee The Mayor recommends City Council approval of the appointment of Kelly Gallagher to the Economic Development Committee. For Action Approved on Consent Agenda