HomeMy WebLinkAbout07.13.20 Actions
CITY COUNCIL ACTIONS
City Council
Monday, July 13, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
Motions resulting from City Council - Jul 13 2020
Item Item Description Motion Disposition
SP1. Approval of Evanston CARES Act
Amendment to the PY 2019 Action Plan
for the Second Allocation of ESG-CV
Funding
Staff recommends City Council approval of the
second substantial amendment to the Program
Year (PY) 2019 Annual Action Plan to include the
second allocation of ESG-CV funding in the amount
of $419,890, for a total of $966,314 in ESG-CV
funding from the CARES Act to prevent, prepare
for, and respond to the coronavirus. Funding source
is the City’s second allocation of ESG-CV funding
from the CARES Act in the amount of $419,890
which, combined with the first allocation of ESG-CV
in the amount of $546,424, totals $966,314.
For Action
Item Approved 9-0
SP2. Civic Center Update Staff seeks discussion and direction from City
Council regarding potential relocation of Civic
Center staff.
Direction provided to
staff
For Discussion
CM1. Approval of the Minutes of the Regular
City Council meeting of June 22, 2020
Staff recommends City Council approval of the
minutes of the Regular City Council meeting of June
22, 2020.
For Action
Motion made to
amend minutes from
the June 8 City
Council meeting.
Item Approved as
amended 9-0
A1. Approval of the City of Evanston Payroll,
Bills and Credit Card Activity
Staff recommends City Council approval of the City
of Evanston Payroll for the period of June 8, 2020,
through June 21, 2020, in the amount of
$2,739,282.08, Bills List for July 14, 2020, in the
amount of $5,789,237.29 and credit card activity for
the period ending April 26, 2020, in the amount of
$166,344.28.
For Action
Motion made to
remove invoices for
elections.
Item Approved as
amended 9-0
A2. Approval of BMO Harris Amazon Credit
Card Activity
Staff recommends approval of the City of
Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending April 26, 2020, in the
amount of $20,590.54.
For Action
Item removed from
Consent Agenda
Approved 8-0, Ald.
Suffredin Abstained
A3. Approval of Insurance Brokerage Service
Contract Renewals
Considering the current environment including tight
Insurance market, staff recommends City Council
extend agreements with The Owens Group, Inc.,
and Arthur J. Gallagher & Co. for insurance
brokerage services at a total cost of $43,000 per
year, for one more year. Both brokers have agreed
to provide service at the same rate as last year.
Funding will be provided from the Insurance Fund
(Accounts 605.99.7800.62615 and 66044).
For Action
Approved on Consent
Agenda
A4. Approval of Annual Membership Dues to
the Northwest Municipal Conference
Staff recommends City Council approve the City's
annual membership dues for the 2020-2021 fiscal
year to Northwest Municipal Conference (1600 East
Approved on Consent
Agenda
Golf Road, Ste. 0700, Des Plaines, IL 60016) in the
amount of $25,528. Funding will be from the
Membership Dues - General Fund Line Item
(Account 100.13.1300.62360) with a budget of
$58,000, and a YTD balance of $54,500.
For Action
A5. Approval of Sole Source Purchase of
Cisco Duo Multi-Factor Authentication
Licensing from MNJ Technologies Direct
Inc.
Staff recommends City Council approve the sole
source purchase of Cisco Duo Security Standard
Licenses from MNJ Technologies Direct Inc.
(located at 1025 Busch Parkway, Buffalo Grove, IL
60089) in the amount of $46,780.00. This purchase
will enable the City to improve its cybersecurity
posture through the implementation of multi-factor
authentication. Funding for the purchase will be
from the IT Computer Software Fund (Account
100.19.1932.62340) with a YTD balance of
$541,159.88.
For Action
Approved on Consent
Agenda
A6. Approval of Contract Extension with
Patriot Pavement Maintenance for Crack
Sealing Program
Staff recommends City Council authorize the City
Manager to execute a one-year contract extension
for crack sealing services with Patriot Pavement
Maintenance (825 Segers Rd., Des Plaines, IL
60016), in the amount of $80,000. This contract
award is part of a bid let by the Municipal Partnering
Initiative. Funding for this work will come from the
Motor Fuel Tax Fund (Account 200.40.5100.62509),
with a budget of $120,000, of which all still remains.
For Action
Approved on Consent
Agenda
A7. Approval of a Contract Award with
TruePoint Solutions for the Purchase of a
Utility Billing System (RFP 19-65)
Staff recommends City Council authorize the City
Manager to execute a five year agreement with
TruePoint Solutions (3262 Penryn Road, Suite 100-
B, Loomis, CA) for the period of July 20, 2020 to
July 19, 2025 to provide utility billing software as a
service (RFP 19-65) in the not-to-exceed amount of
$585,000.00. Funding is provided by the Water
Approved on Consent
Agenda
Fund Water Other Operations Business Unit
(Account 510.40.4225.62340), which has an
approved FY 2020 budget of $373,300.00 and a
YTD balance of $273,300.91.
For Action
A8. Approval of Contract Award with Wiss,
Janney, Elstner, Associates, Inc. for
Parking Garage Structural Assessment
(RFP 20-19)
Staff recommends the City Council authorize the
City Manager to execute an agreement with Wiss,
Janney, Elstner, Associates, Inc. (330 Pfingsten
Road, Northbrook, Illinois 60062) to provide
engineering services for the Parking Garage
Structural Asessment (RFP 20-19) in the amount of
$149,500. Funding is provided from the Capital
Improvement Fund 2020 General Obligation Bonds
in the amount of $8,805 and from the Parking Fund
in the amount of $140,695. A detailed summary is
included in the memo below.
For Action
Approved on Consent
Agenda
A9. Approval of the Purchase of a
Replacement Public Works Agency
Refuse Vehicle from National Fleet Auto
Group
Staff recommends City Council approval of the
purchase of a replacement refuse vehicle (#718) for
operations by the Public Works Agency (PWA)
Public Services Bureau. The replacement vehicle
will be purchased from National Fleet Auto Group
(490 Auto Center Drive, Watsonville, CA 95076) in
the amount of $287,605.86 through the Sourcewell
contract. Funding for the vehicle will be from the
Solid Waste Fund (Account 520.40.4310.65550)
with a budget of $283,900, and a YTD balance of
$177,983. As was done with the last recycling truck
purchased and due to the long time to build the
truck, the chassis will be paid out of the FY 2020
budget and the remainder will be from the FY 2021
budget.
For Action
Approved on Consent
Agenda
A10. Approval of Change Order No. 1 to the
Agreement with Stantec Consulting
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 1 to the
Approved on Consent
Agenda
Services for the 1909 Raw Water Intake
Replacement (RFP 19-02)
agreement with Stantec Consulting Services, Inc.
(350 North Orleans Street, Suite 1301, Chicago, IL
60654) for the 1909 Raw Water Intake
Replacement (RFP 19-02) in the amount of
$152,114.00. This will increase the overall contract
amount from $598,909.00 to $751,023.00. Funding
is provided from the Water Fund (Account
513.71.7330.62145), which has an approved FY
2020 budget of $1,440,000 and a YTD balance of
$1,006,182.20. In both FY 2020 and FY 2021,
$400,000 was allocated each year for this project
for a total budget of $800,000. City staff intends to
pursue a low interest loan from the Illinois
Environmental Protection Agency (IEPA) State
Revolving Fund (SRF). The loan is only issued
after the design is complete and a contractor has
been selected. If the City is successful in obtaining
the loan, all eligible engineering and construction
costs would be funded by the loan.
For Action
A11. Resolution 6-R-20 Authorizing the City
Manager to Accept Donation of Six Car
Charging Stations from Alternative
Transportation for Chicagoland
Staff recommends City Council adoption of
Resolution 6-R-20 Authorizing the City Manager to
Accept Donation of Six Car Charging Stations from
Alternative Transportation for Chicagoland.
For Action
Approved on Consent
Agenda
A12. Resolution 53-R-20 Authorizing the City
Manager to Consent to a Permit for
Northwestern Football Parking and
Tailgating Events for the 2020, 2021, 2022,
2023, and 2024 Seasons
Staff recommends City Council adoption of
Resolution 53-R-20 authorizing the City Manager to
give consent to a permit for Northwestern Football
parking and tailgating events for the 2020, 2021,
2022, 2023, and 2024 seasons. The applicant has
withdrawn their request.
For Action
Item removed from
Consent Agenda in
Committee
A13. Resolution 56-R-20, Authorizing the
Interim City Manager to Sign a
Construction Engineering Services
Staff recommends adoption of Resolution 56-R-20
authorizing the City Manager to execute the
Construction Engineering Services Funding
Approved on Consent
Agenda
Agreement for Federal Participation with
the Illinois Department of Transportation
and Stanley Consultants, Inc. for the
Central Street Bridge Replacement
Project
Agreement with Illinois Department of
Transportation (IDOT) and Stanley Consultants Inc.
for the Central Street Bridge Replacement Project.
Funding will be provided from the Capital
Improvement Fund 2019 General Obligation Bonds
in the amount of $60,000, from 2020 General
Obligation bonds in the amount of $91,400 and
$605,600 in Federal Surface Transportation
Program (STP-BR grant funds). A detailed funding
analysis in included below.
For Action
A14. Resolution 57-R-20, Authorizing the
Mayor to Sign a Local Public Agency
Funding Agreement for Federal
Participation with the Illinois Department
of Transportation to commit matching
funds for the Central Street Bridge
Replacement Project
Staff recommends adoption of Resolution 57-R-20
authorizing the Mayor to execute the Local Public
Agency Funding Agreement for Federal
Participation required for the Central Street Bridge
Replacement Project. Execution of the Agreement
will allow Evanston to receive $6,331,200 in Surface
Transportation Program (STP-BR) funding and
commits Evanston for matching funds in the amount
of $1,582,800 for the project.Funding will be
provided from Capital Improvement Fund 2020
General Obligation Bonds in the amount of
$250,000, 2021 General Obligation Bonds in the
amount of $1,302,800, the Water Fund in the
amount of $30,000 and from the Federal Surface
Transportation Program (STP-BR) grant funds in
the amount of $6,331,200. A detailed funding
analysis is included below.
For Action
Approved on Consent
Agenda
A15. Resolution 58-R-20 Extending the
Declared State of Emergency To
September 14, 2020
Staff recommends City Council adoption of
Resolution 58-R-20, extending the declared state of
emergency until September 14, 2020.
For Action
Motion made to
amend end date to
July 27, 2020.
Item Approved as
Amended 9-0
A16. Resolution 59-R-20 Terminating the Limits
on Third-Party Food Delivery Service
Fees on September 14, 2020
Staff recommends City Council Adoption of
Resolution 59-R-20, terminating the limits on third-
party food delivery service fees on September 14,
2020.
For Action
Approved on Consent
Agenda
A17. Resolution 60-R-20, Limit on Tax-
Supported General Obligation Debt
Staff recommends City Council adoption of
Resolution 60-R-20, amending the City of Evanston
Budget Policy to increase the limit on tax-supported
general obligation debt from $152,000,000 to
$155,000,000.
For Action
Item removed from
Consent Agenda
Item Approved 9-0
A18. Resolution 61-R-20, 2019 Budget
Amendment
Staff recommends City Council adoption of
Resolution 61-R-20, authorizing the City Manager to
increase the total fiscal year 2019 budget by
$14,852,441, to a new total of $334,017,889.
For Action
Item removed from
Consent Agenda
Item Approved 7-2
Ald. Fleming and Ald.
Suffredin voted No
A19. Ordinance 69-O-20, Authorizing 2020
General Obligation Bond Issues
Staff recommends City Council adoption of
Ordinance 69-O-20 providing for the issuance of
General Obligation Corporate Purpose Bonds,
Series 2020, of the City of Evanston in the not-to-
exceed amount of $34,000,000 to 1) finance capital
improvements and refund certain outstanding bonds
of the City; 2) authorizing the execution of a bond
order in connection therewith: 3) providing for the
levy and collection of a direct annual tax for the
payment of the principal of and interest on said
bonds; 4) authorizing and directing the execution of
an escrow agreement in connection with said
refunding bonds; 5) and authorizing and directing
the sale of said bonds at public competitive sale.
The ordinance will be completed and signed after
the bond sale, which is tentatively scheduled for
mid-August.General Obligation Corporate Purpose
Item removed from
Consent Agenda
Item Approved 7-2
Ald. Fleming and Ald.
Suffredin voted No
Bonds are issued for capital projects (not to exceed
$18,000,000) including for Water, Sewer and
Parking funds, as well as to refund outstanding
amount of Series 2010A and 2011A (not to exceed
$16,000,000). The debt service for 2020 bonds
(capital projects portion) will be paid out of the
future tax levy as well as Water Fund, Parking Fund
and Sewer Fund revenues as these bonds are
issued to provide the funding for the general capital
improvements, parking improvements, and water
and sewer infrastructure projects.
For Introduction
A20. Ordinance 43-O-20, Amending Section 10-
11-12 “Parking Meter Zones” of the City
Code Adding Short Term Parking on
Davis Street
Staff recommends City Council adoption of
Ordinance 43-O-20, amending Section 10-11-12
“Parking Meter Zones” of the City Code, converting
ten 2 hour parking spaces to short-term parking on
the south side of Davis Street, west of Maple
Avenue.
For Introduction
Approved on Consent
Agenda
A21. Ordinance 44-O-20, Amending Various
Sections of the City Code to Convert
Portions of Oak Avenue to Four Hour
Parking
Staff recommends City Council adoption of
Ordinance 44-O-20, amending various sections of
the City Code to convert portions of Oak Avenue to
four hour parking zones. Amendments will be made
to Section 10-11-8, Schedule VII “Parking
Prohibited at All Times”, Section 10-11-12,
Schedule XII(B) and (F) “Parking Meter Zones.”
For Introduction
Approved on Consent
Agenda
A22. Ordinance 67-O-20, Authorizing the City
to Borrow Funds from the Illinois
Environmental Protection Agency Public
Water Supply Loan Program
Staff recommends City Council adoption of
Ordinance 67-O-20 authorizing the City to borrow
funds from the Illinois Environmental Protection
Agency (IEPA) Public Water Supply Loan Program
for the 30-inch Diameter Transmission Main
Rehabilitation.This ordinance authorizes the City to
borrow up to $11,000,000 for this project. The debt
service will be provided from the Water Fund
Approved on Consent
Agenda
(Account 513.71.7330.65515). A copy of the 5-year
water fund analysis is attached which includes this
loan revenue and the debt service expense for
repayment.
For Introduction
A23. Ordinance 68-O-20, Accepting the
Dedication of a Certain Portion of the
Property Located on Central Street (3606
Central Street)
Staff recommends City Council adoption of
Ordinance 68-O-20, accepting the dedication of a
certain portion of the property located at 3606
Central Street.
For Introduction
Approved on Consent
Agenda
A24. Ordinance 66-O-20, Amending the City
Code to Establish a 4-Way Stop Control at
the Intersection of Ewing Avenue and
Thayer Street
Staff recommends adoption of Ordinance 66-O-20
by which the City Council would amend Section 10-
11-5(D), Schedule V(D) of the City Code to
establish a 4-Way Stop Control at the intersection of
Ewing Avenue & Thayer Street. Alderman Suffredin
requests suspension of the rules for Introduction
and Action at the July 13, 2020 City Council
meeting. Funding will be through the General Fund-
Traffic Control Supplies (100.40.4520.65115), with
a FY 2020 budget of $58,000 and remaining
balance of $18,395.
For Introduction and Action
Approved on Consent
Agenda
A25. Ordinance 70-O-20, Amending City Code
Section 3 4 6-(C) to Decrease the Number
of Class C Liquor Licenses from Nineteen
to Eighteen
Staff recommends City Council adoption of
Ordinance 70-O-20, amending City Code Section 3-
4-6(C) to decrease the number of Class C liquor
licenses from nineteen to eighteen. Staff
recommends suspension of the rules for
Introduction and Action at the July 13, 2020 City
Council meeting.
For Introduction and Action
Approved on Consent
Agenda
A26. Ordinance 72-O-20, Amending City Code
Section 3-4-6(S) to Permit Service of
Alcohol to American Legion Non-
Members
Staff recommends City Council adoption of
Ordinance 72-O-20, amending City Code Section 3-
4-6(S) to allow service of alcohol to American
Legion non-members. Alderman Revelle
recommends suspension of the rules for
Item moved for
Introduction.
Item Approved for
Introduction 8-1
Introduction and Action at the July 13, 2020 City
Council meeting.
For Introduction and Action
Ald. Fiske voted No
A27. Ordinance 75-O-20, Amending City Code
Section 3-4-6(C) to Decrease the Number
of Class C Liquor Licenses from Eighteen
to Seventeen from ERJ Dining, 1765
Maple Avenue
Staff recommends City Council adoption of
Ordinance 75-O-20, amending City Code Section 3-
4-6(C) to decrease the number of Class C Liquor
Licenses from eighteen (18) to seventeen (17) from
ERJ Dining, 1765 Maple Avenue. Staff requests
suspension of the rules for Introduction and Action
at the July 13, 2020 City Council meeting.
For Introduction and Action
Approved on Consent
Agenda
A28. Ordinance 76-O-20, Amending City Code
Section 3-4-6(C) to Increase the Number
of Class C Liquor Licenses from
Seventeen to Eighteen for Brinker
Restaurant Corporation d/b/a Chili's Grill
& Bar
Staff recommends City Council adoption of
Ordinance 76-O-20, amending City Code Section 3-
4-6(C) to increase the number of Class C Liquor
Licenses from seventeen (17) to eighteen (18).
Staff requests suspension of the rules for
Introduction and Action at the July 13, 2020 City
Council meeting.
For Introduction and Action
Approved on Consent
Agenda
P1. Resolution 50-R-20, Approving a Plat of
Re-subdivision for 1100 Hartrey Avenue
Staff recommends adoption of Resolution 50-R-20
approving a re-subdivision of 1100 Hartrey Avenue.
For Action
Approved on Consent
Agenda
P2. Ordinance 73-O-20, Amendments to the
Plan Commission
Staff recommends City Council adoption of
Ordinance 73-O-20 with changes to the City Code
regarding the Plan Commission, notably inclusion of
the most recently adopted Comprehensive Plan
(2000).
For Introduction
Approved on Consent
Agenda
P3. Ordinance 74-O-20, Amending the City
Code to add the Zoning Board of Appeals
Staff recommends City Council adoption of
Ordinance 74-O-20 with changes to the City Code
to establish the Zoning Board of Appeals (ZBA).
For Introduction
Approved on Consent
Agenda
P4. Ordinance 64-O-20 Granting a Special Use
for a Child Residential Care Home for
The Zoning Board of Appeals and City staff
recommend City Council adoption of Ordinance 64-
Approved on Consent
Agenda
Boys Hope Girls Hope of Illinois at 820
Gaffield Place
O-20 granting a special use for a Child Residential
Care Home for Boys Hope Girls Hope of Illinois at
820 Gaffield Place in the R4a General Residential
District. The applicant has complied with all zoning
requirements and meets the Standards for special
use for this district.
For Action
P5. Ordinance 65-O-20 granting a special use
for a Child Residential Care Home for
Boys Hope Girls Hope of Illinois at 824
Gaffield Place
The Zoning Board of Appeals and City staff
recommend City Council adoption of Ordinance 65-
O-20 granting a special use for a Child Residential
Care Home at 824 Gaffield Place in the R4a
General Residential District. The applicant has
complied with all zoning requirements and meets
the Standards for approval for the district.
For Action
Approved on Consent
Agenda
ED1. Request to Defer Payments on Economic
Development Loans and Leases on City-
Owned Properties until October 1, 2020,
for Businesses Negatively Impacted by
COVID-19
The Economic Development Committee and staff
recommend City Council approval to modify
Economic Development loans and City-owned
property lease agreements by deferring payments
until October 1, 2020, to provide additional financial
flexibility for businesses negatively impacted by the
COVID-19 crisis.
For Action
Approved on Consent
Agenda
ED2. Approval of Funding for Chicago's North
Shore Convention and Visitors Bureau
(CNSCVB) FY 2020
The Economic Development Committee and staff
recomment City Council approval of funding for the
Chicago's North Shore Convention and Visitors
Bureau (CNSCVB) in the amount of $41,805 for the
period July 1, 2020 through June 30, 2021. This
represents a 50% decrease from their 2019
allocation. Economic Development Partnership
Account #100.15.5300.62659. The City Council
approved $147,000 for 2020. The City has
committed $50,000 to Downtown Evanston for
enhanced trash removal and marketing for 2020.
Upon approval of CNSCVB's reduced request and
Item removed from
Consent Agenda
Item Approved 7-2
Ald. Fleming and Ald.
Suffredin voted No
accounting for the the $50,000 EvMark
commitment, $55,195 will remain in the account.
For Action
APP1. Approval of Appointments to Board,
Commission, and Committee
The Mayor recommends City Council approval of
appointments of David Kornhauser, Melanie West
and Mark A. van der Meulen to the Environment
Board; Karla Thomas and Kymberly Walton to the
Equity and Empowerment Commission; Kemone
Hendricks and Michael McLean to the M/W/EBE
Committee; Kerri Machut to the Parks, Recreation &
Community Services Board; Jeanne Lindwall and
Kristine Westerberg to the Plan Commission;
Michelle Murray to the Public Safety Civil Service
Commission; George Varela to the Utilities
Commission; and the reappointment of Mary
McAuley to the Zoning Board of Appeals and Lynne
Sered to the Public Safety Civil Service
Commission.
For Action
Approved on Consent
Agenda