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HomeMy WebLinkAbout06.08.20 Actions CITY COUNCIL ACTIONS City Council Monday, June 8, 2020 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:30 PM Motions resulting from City Council - Jun 08 2020 Item Item Description Motion Disposition SP1. Approval of Evanston CARES Act Amendments to the 2015-2019 Consolidated Plan, PY 2019 Action Plan, and Citizen Participation Plan Staff recommends City Council approval of Evanston CARES Act Amendments to the 2015- 2019 Consolidated Plan, PY 2019 Action Plan and Citizen Participation Plan that incorporate CDBG- CV and ESG-CV funding from the CARES Act to prevent, prepare for, and respond to the coronavirus. Funding sources are the City’s formula allocations of CDBG-CV in the amount of $1,080,243 and ESG-CV in the amount of $546,424.00, and $97,400.45 of unexpended 2019 CDBG entitlement funds for a total of $1,724,067.45. For Action Item Approved 9-0 SP2. Resolution 52-R-20, Appointment of City Manager Mayor Hagerty recommends City Council adoption of Resolution 52-R-20, appointing Erika Storlie to Item removed and moved to Rules the position of City Manager to assume all roles and responsibilities. For Introduction Committee on Monday, June 15, 2020. SP3. Approval of Funding for the Dutch Elm Tree Injection Program Staff requests City Council discuss and provide direction regarding the funding of the Dutch Elm Disease Injection Program. Funding is provided from the General Fund, Forestry Division Budget (Account 100.40.4320.62497) and / or from interest earned in the Capital Improvement Fund. For Action Item Approved 6-3 (Ald. Fleming, Ald. Braithwaite and Ald. Suffredin voted No) CM1. Approval of the Minutes of the Regular City Council Meeting of May 26, 2020 Staff recommends City Council approval of the minutes of the Regular City Council meeting of May 26, 2020. For Action Approved 9-0 A1. Approval of the City of Evanston Payroll and Bills List Staff recommends City Council approval of the City of Evanston Payroll for the period of May 11, 2020, through May 24, 2020, in the amount of $2,471,824.96, Bills List for June 09, 2020, in the amount of $6,547,120.34. For Action Approved on Consent Agenda A2. City of Evanston Emergency Food Pantry Update Staff recommends City Council accept and place on file the food pantry operations update. For Action: Accept and Place on File Approved on Consent Agenda A3. Approval of Authorization to Execute a Payment for the Month of April to Evanston Township High School for Providing Food Services to Assist Those Affected by School Closures Due to COVID-19 Staff recommends that City Council authorize the City Manager to execute a payment of $193,170 to Evanston Township High School (ETHS), (1600 Dodge Ave, Evanston, IL 60201) for providing food services to assist those affected by school closures due to COVID-19. Funding for this program is from the City Manager's Emergency Operations Unit (Account 100.15.1520.65025). For Action Approved on Consent Agenda A4. Approval of Contract Award with Civiltech Engineering, Inc. for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21) Staff recommends the City Council authorize the City Manager to execute an agreement with Civiltech Engineering, Inc. (Two Pierce Place, Suite 1400, Itasca, IL 60143) for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21) in the amount of $293,650.41. Funding is provided from the GO Bond Fund (Account 415.40.4120.62145 – 420004), which has an approved FY 2020 budget of $300,000 and a YTD balance of $300,000. For Action Item removed from Consent Agenda Approved 6-3 (Ald. Suffredin, Ald. Fiske and Ald. Braithwaite voted No) A5. Approval of a Contract Award with Carollo Engineers, Inc. for Hydraulic Modeling Services (RFP 20-32) Staff recommends the City Council authorize the City Manager to execute an agreement with Carollo Engineers, Inc. (8600 W. Bryn Mawr Avenue, Suite 900N, Chicago IL 60631) for Hydraulic Modeling Services (RFP 20-32) in the not-to-exceed amount of $50,000 per year for the next three years (2020, 2021, and 2022), with the option to extend the contract for a fourth year (2023). Funding is provided from the Water Fund (Account 510.40.4225.62185) which has an approved FY 2020 budget of $160,000 and a YTD balance of $110,500. Staff proposes to budget $50,000 for hydraulic modeling services in this same account in future years. For Action Approved on Consent Agenda A6. Approval of Contract Award with Schroeder and Schroeder Inc. for Special Assessment Alley Project (Bid 20-09) Staff recommends the City Council authorize the City Manager to execute an agreement with Schroeder and Schroeder Inc. (7306 Central Park, Skokie, IL 60076) for the Special Assessment Alley Project (Bid 20-09) in the amount of $479,044.50. Funding is provided from the Capital Improvement Fund 2020 General Obligation Bonds in the amount of $239,522.25 and from the Special Assessment Fund in the amount of $239,522.25. A detailed Approved on Consent Agenda summary is included in the memo below. For Action A7. Approval of Funding for the Demolition of a Vacant, Structurally Unsafe Building at 2012 Maple Avenue Staff recommends City Council approval of funding for the demolition of a vacant, structurally unsafe residential structure located at 2012 Maple Avenue. The cost for the demolition will be is $40,300 which includes disconnection of the water and sewer services, demolition of structure, removal and backfill of the foundation and regrading of the site. The cost of the demolition will be paid for by grants provided by the Abandoned Residential Property Municipality Relief Grant from the Illinois Housing Development Authority. The funding source is the IL Vacant Expense Account, 100.24.2435.62469. For Action Item failed in Committee A8. Approval of Entrepreneurship Emergency Assistance Grants Economic Development staff recommends City Council approval for financial assistance through the Entrepreneurship Support Program for the following applicants:  Horizon Photography - $2,436.00  Career Catalyst - $2,500  Carrie Brown-LMT Massage Therapy - $2,305.38  SLK Salon - $2,500  La Cocinita - $2,500  Illinois Allergy and Asthma Specialists - $2,500  Good to Go Jamaican Restaurant - $2,500  Viet Nom Nom - $2,500  Avengerz Music Group, LLC - $1,000  Linmay Studio - $1,471.49 Staff recommends utilizing the Economic Development Entrepreneurship Support Fund (Account 100.15.5300.62664). The approved 2020 Fiscal Year Budget allocated $50,000 to this Approved on Consent Agenda account. This request totals $22,212.87. To date, $0 has been spent. For Action A9. Approval of Change Order #1 with SmithGroup, for the Shoreline Condition Assessment Engineering Services Agreement Staff recommends the City Council authorize the City Manager execute Change Order #1 to an existing agreement with SmithGroup (35 E. Wacker Drive, Suite 900, Chicago, IL 60601) for the Shoreline Condition Assessment Project in the amount of $26,000. This change order will increase the total contract amount from $74,500 to $100,500. Funding will be provided from the Capital Improvement Fund 2020 General Obligation Bonds Facilities Contingency Account (Account 415.40.4120.62145 - 520011). This line item has an approved FY 2020 budget of $600,000 and a YTD balance of $256,344. For Action Approved on Consent Agenda A10. Resolution 48-R-20, Terminating Limits on Third-Party Food Delivery Service Fees on July 13, 2020 Staff recommends City Council adoption of Resolution 48-R-20, Terminating Limits on Third- Party Food Delivery Service Fees on July 13, 2020. For Action Approved on Consent Agenda A11. Resolution 49-R-20, Extending the Declared State of Emergency to July 13, 2020 Staff recommends City Council adoption of Resolution 49-R-20 extending the declared State of Emergency to July 13, 2020. For Action Approved on Consent Agenda A12. Resolution 51-R-20 Authorizing the City Manager to Enter into a Contract to Reconstruct the Fleetwood-Jourdain Gym Floor Without Utilizing a Public Bidding Process Staff recommends the City Council adoption Resolution 51-R-20 authorize the City Manager to execute an agreement with Bodala, Inc. DBA Central Rug and Carpet (3006 Central Street, Evanston, Illinois, 60201) in the amount of $593,851 without utilizing a public bid process. Two-thirds (2/3) vote of the aldermen is required to approve this item.Funding is provided from the Capital Improvement Fund 2020, 2020 General Obligation Bonds (Account 415.40.4120.65515-619024), in the Item removed from Consent Agenda Approved 9-0 amount of $593,851. This item has an FY 2020 budget of $250,000. The remaining funding is from savings in other projects and facilities contingency. A detailed funding table is included in the information below. For Action A13. Ordinance 56-O-20 Amending City Code Section 10-11-5(D), Schedule V(D) “Four- Way Stops” to Include Four-Way Stops at Hastings Avenue and Colfax Street Staff recommends adoption of Ordinance 56-O-20 by which the City Council would amend Section 10- 11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Hastings Avenue & Colfax Street. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $36,230. For Introduction Item removed from Consent Agenda Approved for Introduction and Action 9-0 A14. Ordinance 55-O-20, Amending the Amusement Tax Staff recommends City Council adoption of Ordinance 55-O-20 amending the Amusement Tax to include online streaming services and to increase the amusement tax on venues with capacity over 1500 audience members. Amusement Tax revenue is deposited to the City's General Fund. For Action Item removed from Consent Agenda Item Approved as amended 6-3 (Ald. Simmons, Ald. Suffredin and Ald. Fleming vote No) P1. Ordinance 35-O-20, Amending Title 6, Ground Floor Uses in the D2 District Staff recommends that the Planning & Development Committee table Ordinance 35-O-20 due to the current COVID-19 pandemic and economic uncertainty over the retail market and the inability to hold in-person meetings with key stakeholders. Previously the Plan Commission and staff recommended amending the Zoning Ordinance to modify currently permitted ground-floor uses including Offices and Financial Institutions to special uses in order to encourage active ground - floor uses that promote pedestrian activity and an Item tabled in Committee until November 9. economically vibrant downtown corridor in the D2 Downtown Retail Core District. For Introduction P2. Ordinances 58-O-20 and 59-O-20 Authorizing Text Amendments to the Zoning Ordinance regarding the Classification of Minor and Major Variations and Residential Care Homes Plan Commission and staff recommend approval of Ordinance 58-O-20 authorizing City-initiated Text Amendments to the Zoning Ordinance, Title 6 of the City Code, to Chapter 3 (Implementation and Administration) regarding the classification and administration of Minor and Major Variations and Ordinance 59-O-20 authorizing revisions to Chapter 4 (General Provisions) regarding Residential Care Homes and Transitional Treatment Facilities in the R4a, General Residential Zoning District. For Introduction Approved on Consent Agenda P3. Ordinance 60-O-20, Granting a Special Use for a Type 2 Restaurant, Happy Lemon, in the D4 Downtown Transition District, at 1607 Chicago Ave. The Zoning Board of Appeals and staff recommend adoption of Ordinance 60-O-20 granting special use approval for a Type 2 Restaurant, Happy Lemon, in the D4 Downtown Transition District. The applicant has complied with all zoning requirements and meets all of the Standards for a special use for this district. For Introduction Approved on Consent Agenda P4. Ordinance 61-O-20, Granting a Special Use for Commercial Indoor Recreation, Total Sona Fitness, in the C2 Commercial District and oCSC Central Street Overlay District, at 2678 Green Bay Rd. The Zoning Board of Appeals and City staff recommend adoption of Ord. 61-O-20 granting special use approval for Commercial Indoor Recreation, Total Sona Fitness, in the C2 Commercial District and oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the Standards for a special use for this district. For Introduction Approved on Consent Agenda P5. Ordinance 62-O-20 Granting a Special Use for a Detached Single Family Dwelling in the B1 Business District at 1717 Simpson St. The Zoning Board of Appeals and staff recommend adoption of Ordinance 62-O-20 granting Special Use approval to allow the expansion of an existing Detached Single Family Dwelling in the B1 Approved on Consent Agenda Business District, at 1717 Simpson Street. The applicant has complied with all zoning requirements and meets all of the Standards for Special Use in this district. For Introduction P6. Ordinance 63-O-20 Granting a Special Use for a Type 2 Restaurant, 4 Suns Fresh Juice in the C1 Commercial District at 1906 Main St. The Zoning Board of Appeals and City staff recommend adoption of Ord. 63-O-20 granting a Special Use for a Type 2 Restaurant, 4 Suns Fresh Juice, in the C1 Commercial District at 1906 Main St. The applicant has complied with all zoning requirements and meets all of the Standards for a special use in this district. For Introduction Approved on Consent Agenda P7. Ordinance 25-O-20, Amending Title 7, Chapter 8, Section 8 “Tree Preservation” Staff recommends that City Council accept and place on filed Ordinance 25-O-20 amending the Tree Preservation Ordinance (7-8-8). There is no ability to implement and administer the revised Tree Preservation Ordinance due to the City's recent reduction in staffing in the Public Works Agency (PWA). If there is interest in further changes to the Tree Preservation Ordinance that do not require additional staffing, such as updates to tree species, fee structures, and other administrative details, staff can return to City Council with a revised Ordinance for consideration. For Action: Accept and Place on File Item removed from Consent Agenda Approved to Accept and Place on File 9-0 R1. Ordinance 18-O-20, Amending Title 1, Chapter 8, "City Manager" At the direction of Rules Committee, staff recommends City Council adoption of Ordinance 18-O-20, Amending Title 1, Chapter 8 “City Manager.” For Introduction Item removed from Consent Agenda Approved for Introduction 7-2 (Ald. Suffredin and Ald. Fleming voted No)