HomeMy WebLinkAbout04.13.20 Actions
CITY COUNCIL ACTIONS
City Council
Monday, April 13, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Motions resulting from City Council - Apr 13 2020
Item Item Description Motion Disposition
SP1 2404 Ridge Avenue - Application for
Appeal of the Preservation Commission
Denial of a Certificate of Economic
Hardship
The City Council may make a motion to accept the
application for appeal. If a motion is made and
adopted, the City Council shall affirm, modify or
reverse the decision of the Preservation
Commission within forty-five (45) days (no later than
May 28, 2020). If no motion to accept the
application for appeal is made and adopted, the
decision of the Commission shall be final.
For Action
Ald. Revelle move to
hold item until April
27 City Council
Meeting.
SP2 Ordinance 166-O-19, Granting a Special
Use for an Educational Institution -
Private, and a Religious Institution, St.
Athanasius School and Parish, to Expand
Off-Street Parking in the R1 Single Family
Residential District
Based on the applicant's request to withdraw its
special use application, staff now recommends that
the City Council deny Ordinance 166-O-19 granting
special use approval for an Educational Institution -
Private, and Religious Institution, St. Athanasius
School and Parish, to expand off-street parking at
Motion made to
withdraw ordinance
that was tabled.
Motion Approved 9-0
2503 Eastwood Ave./2510 Ashland Ave./1615
Lincoln St. in the R1 Single Family Residential
District.
For Action
SP3
Resolution 33-R-20, Adopting the City of
Evanston 2020-2024 Consolidated Plan;
Resolution 34-R-20 Adopting the 2020
Action Plan; and Resolution 32-R-20
Approving the Reallocation of Unspent
CDBG Funds from Prior Years
The Housing and Community Development Act
Committee and staff recommend City Council
adoption of Resolutions 33-R-20, the City of
Evanston 2020-2024 Consolidated Plan, 34-R-20,
the 2020 Action Plan that governs the use of the
City’s Community Development Block Grant
(CDBG), HOME Investment Partnerships (HOME)
and Emergency Solutions Grant (ESG) entitlement
funding from the U.S. Department of Housing and
Urban Development (HUD) and Resolution 32-R-20
reallocating prior years’ unspent CDBG funds of
$68,222 to new eligible activities as part of the 2020
Action Plan. Funding sources for the 2020-2024
Consolidated Plan and 2020 Action Plan are the
City’s Community Development Block Grant
(CDBG), HOME IFunding for the 2020 Action Plan
totals $2,560,165 and is made up of 2020
entitlement funds, 2019 program income and prior
year reallocated funds as shown below:
CDBG: 2020 entitlement funds of
$1,836,315; $105,431 in Program Income;
and $68,222 in reallocated prior year funds
for a total of $2,009,968
HOME: 2020 entitlement funds of $364,350;
and $27,384 in Program Income for a total of
$391,734
ESG: 2020 entitlement funds of $158,463
For Action
Approved 9-0
SP4 Resolution 35-R-20 Authorizing the City
Manager to Sign a License Agreement
Allowing a Fence to be Repaired and
Staff recommends City Council adoption of
Resolution 35-R-20, authorizing the City Manager to
sign a license agreement allowing a fence to be
Approved 9-0
Replaced in the Alley Right-of-Way at
3434 Park Place
repaired and replaced in the alley right-of-way at
3434 Park Place.
For Action
SP5 Resolution 36-R-20, Extending the
Declared State of Emergency to May 11,
2020
Staff recommends City Council adoption of
Resolution 36-R-20, extending the declared State of
Emergency from April 13, 2020 to May 11, 2020.
For Action
Ap proved 8-1
(Ald. Suffredin voted
No)
SP6 City of Evanston / LEND Small Business
Emergency Loan Program
Staff seeks direction from the City Council regarding
implementation of the LEND Small Business
Emergency Loan Program. Funding would be
redeployed from the Workforce Development Line
Item (Account 100.15.5300.62663). This account
has a current balance of $100,000.
For Discussion
Ald. Simmons made a
motion to move
$100,000 to a grant
program for small
business
Motion Approved 9-0
SP7 CIP Project Schedule Discussion Staff will present information regarding
recommendations to changes in Capital
Improvement Program (CIP) project schedules.
For Discussion
Direction provided to
Staff
M1 Approval of the Minutes of the Regular
City Council Meeting of March 9, 2020
Staff recommends City Council approval of the
minutes of the Regular City Council meeting of
March 9, 2020.
For Action
Approved 9-0
M2 Approval of the Minutes of the Special
City Council Meeting of March 17, 2020
Staff recommends City Council approval of the
minutes of the Special City Council meeting of
March 17, 2020.
For Action
Minutes pulled from
Consent Agenda.
Request to add
motion for in person
meetings.
Approved 9-0
M3 Approval of the Minutes of the Special
City Council Meeting of March 26, 2020
Staff recommends City Council approval of the
minutes of the Special City Council meeting of
March 26, 2020.
For Action
Minutes pulled from
Consent Agenda.
Request to add
motion for in person
meetings.
Approved 9-0
A1 Approval of the City of Evanston Payroll
and Bills
Staff recommends City Council approval of the City
of Evanston Payroll for the period of March 02,
2020, through March 15, 2020, in the amount of
$2,760,592.88 and March 16, 2020, through March
29, 2020, in the amount of $2,743,150.98 Bills List
for April 14, 2020, in the amount of $5,078,039.93.
For Action
Approved on Consent
Agenda
A2 Approval of the Purchase of Security
Information and Event Management
Platform
Staff recommends City Council authorize the
purchase of a security information and event
management (SIEM) platform from SHI
International Corp. (290 Davidson Avenue,
Somerset, NJ 08873) in the amount of $44,206.30 .
Funding for the purchase will be from the IT
Computer Software Fund (Account
100.19.1932.62340) with a YTD balance of
$738,728.26.
For Action
Approved on Consent
Agenda
A3 Approval of Contract Award with
Suburban Tree Consortium for the
Purchase of Trees for the 2020 Spring
Planting
Staff recommends that City Council authorize the
City Manager to execute a contract award for the
purchase of 189 trees from Suburban Tree
Consortium (STC) in the amount of $39,900.00.
Funding for this purchase is provided from the
General Fund account 100.40.4320.65005 which
has an approved FY 2020 budget of $135,000 with
no expenditures in 2020. Private funding in the
amount of $2,500 is also being used from the
“Replant Express” program.
For Action
Item Removed from
Consent Agenda.
Approved 8-1
(Ald. Suffredin voted
No)
A4 Approval of Contract Award with GZA
GeoEnvironmental, Inc. for the Public
Canoe Launch Feasibility Study (RFP 20-
13)
Staff recommends the City Council authorize the
City Manager to execute an agreement with GZA
GeoEnvironmental, Inc. (915 Harger Road, Suite
330, Oak Brook, IL 60523) for the Public Canoe
Launch Feasibility Study (RFP 20-13) in the amount
Approved on Consent
Agenda
of $29,946. Funding is provided from a grant
through the Illinois Department of Natural
Resources’ Coastal Management Program and a
donation from the Evanston Environmental
Association (Account 415.40.4219.62145-520009),
which has an approved FY 2020 budget of $30,000
and a YTD balance of $30,000.
For Action
A5 Approval of Contract Award with Granite
Inliner, LLC for 2020 CIPP Sewer
Rehabilitation (Bid No. 20-12)
Staff recommends that City Council authorize the
City Manager to execute a contract for 2020 CIPP
Sewer Rehabilitation Contract (Bid No. 20-12) with
Granite Inliner, LLC (5031 W. 66th Street, Bedford
Park, IL 60638) in the amount of $497,831.
Funding for this project is from Sewer Fund
(Account No. 515.40.4535.62461 – 420009), which
has an FY 2020 budget of $700,000 for this work,
all is remaining.
For Action
Approved on Consent
Agenda
A6 Approval of Contract Award with Builders
Asphalt for the Single Source Purchase of
Hot Mix Asphalt
Staff recommends that City Council authorize the
City Manager to execute a one-year single source
contract for the purchase of Hot Mix Asphalt with
Builders Asphalt (4413 Roosevelt Road Suite 108,
Hillside, IL 60162) in the amount of $51,000.
Funding for this purchase will be provided by three
separate accounts as follow: General Fund
(Account 100.40.4510.65055) in the amount of
$24,500; Water Fund (Account 100.40.4540.65051)
in the amount of $17,500; Sewer Fund (Account
515.40.4530.65051) in the amount of $9,000.
For Action
Approved on Consent
Agenda
A7 Approval of One-year Contract Extension
with Precision Pavement Marking, Inc. for
the 2020 Pavement Marking Program
Staff recommends City Council authorize the City
Manager to execute a one-year contract extension
for pavement markings with Precision Pavement
Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the
amount of $110,000. This contract is part of a bid let
Approved on Consent
Agenda
by the Municipal Partnering Initiative (MPI). Funding
for this work will come from the Capital
Improvement Fund 2020 General Obligation Bonds
(Account 415.40.4120.65515-420014), with a
budget of $110,000, all of which is remaining.
For Action
A8 Approval of Contract Award with Ozinga
Ready Mix for Single Source Purchase of
Concrete
Staff recommends City Council authorize the City
Manager to execute a one-year single source
contract with Ozinga Ready Mix (2525 Oakton
Street, Evanston, IL 60202) for the purchase of redi-
mix concrete in the amount of $45,000. Funding for
this purchase will be provided by three separate
accounts as follows: General Fund (Account
100.40.4510.65055) in the amount of $18,500;
Water Fund (Account 510.40.4540.65051) in the
amount of $17,500; Sewer Fund (Account
515.40.4530.65051) in the amount of $9,000.
For Action
Approved on Consent
Agenda
A9 Approval of Contract Award with Vaisala,
Inc. for the Sole Source Lease of a Vaisala
Road Weather Information System (RWIS)
Staff recommends City Council authorize the City
Manager to execute a five year sole source contract
award to lease a real-time road observation and
monitoring system from Vaisala, Inc., 194 South
Taylor Ave., Louisville, CO 80027 in the amount of
$60,000.00 for the five years of the contract broken
down as an annual lease payment of $12,000.00
Funding for this project is included in the proposed
FY 2020 General Fund (Account
100.40.4550.62375), which has a total allocation of
$40,000, and no expenditures yet in FY 2020.
For Action
Approved on Consent
Agenda
A10 Approval of Change Order No. 2 to the
Agreement with Bolder Contractors, Inc.
for the Oakton Street Water Supply
Connection (Bid 19-36)
Staff recommends the City Council authorize the
City Manager to execute Change Order No. 2 to the
agreement with Bolder Contractors, Inc. (316 Cary
Point Drive, Cary, IL 60013) for the Oakton Street
Water Supply Connection (Bid 19-36) in the amount
Approved on Consent
Agenda
of $156,195.13. This will increase the overall
contract amount from $2,722,875.24 to
$2,879,070.37. This change order does not include
a time extension. Funding is provided from the
Water Fund (Account No. 513.71.7330.65515 –
419003), which as an approved FY 2020 budget of
$2,600,000 and a YTD balance of $1,727,820.41.
For Action
A11 Resolution 31-R-20, Authorizing the
Settlement and Release of all Claims in
Lamaster v. City of Evanston, et al.
Staff recommends adoption of Resolution 31-R-20
authorizing the City of Evanston to issue a
settlement payment pursuant to a settlement
agreement and release in Shannon Lamaster v.
City of Evanston (Case No. 19-c-3249). Funding will
be provided from the Insurance Fund Settlement
Costs - Liability (Account 605.99.7800.62260).
For Action
Item Removed from
Consent Agenda.
Approved 7-2
(Ald. Suffredin and
Ald. Fleming voted
No)
A12 Ordinance 41-O-20, Amending City Code
Section 7-4-1 "Permit Required, Fees,
Bonds" to Designate the Public Works
Director as the Approval Authority for
Excavations and Restrict Excavations in
Winter Months
Staff recommends City Council adoption of
Ordinance 41-O-20, Amending City Code Section 7-
4-1 "Permit Required, Fees, Bonds" to Designate
the Public Works Director as the Approval Authority
for Excavations and Restrict Excavations in Winter
Months.
For Introduction
Approved on Consent
Agenda
A13 Ordinance 45-O-20, Authorizing the City
to Borrow Funds from the Illinois
Environmental Protection Agency Water
Pollution Control Loan Program
Staff recommends City Council adoption of
Ordinance 45-O-20 authorizing the City to borrow
funds from the Illinois Environmental Protection
Agency (IEPA) Water Pollution Control Loan
Program for the construction of the Large Diameter
Sewer Rehabilitation - Greenleaf. This ordinance
authorizes the City to borrow up to $2,000,000. The
debt service will be paid from the Sewer Fund. A
copy of the long-term sewer fund analysis is
attached that includes this loan and the debt service
for repayment. Staff requests suspension of the
rules for Introduction and Action at the April 13,
Approved on Consent
Agenda
2020 City Council Meeting.
For Introduction and Action
A14 Ordinance 40-O-20, Class C Liquor
License Increase for Reza Restaurant
The Local Liquor Commissioner recommends City
Council adoption of Ordinance 40-O-20, amending
Class C Liquor License from nineteen (19) to twenty
(20) Reza Evanston LLC d/b/a Reza Evanston 1557
Sherman Avenue, Evanston, IL 60201. Alderman
Wilson requests suspension of the rules for
Introduction and Action at the April 13, 2020 City
Council Meeting.
For Introduction and Action
Approved on Consent
Agenda
A15 Ordinance 20-O-20, Amending Title 10,
Chapter 4, Section 1 “Stopping, Standing
or Parking Prohibited in Specific Places”
Transportation & Parking Committee and staff
recommend City Council adoption of Ordinance 20-
O-20, amending Title 10, Chapter 4, Section 1
“Stopping, Standing or Parking Prohibited in
Specific Places,” regarding stopping, standing or
parking a vehicle that blocks part or all of a bicycle
lane. A fee of $75 was initially recommended due to
high safety concerns, but the motion to receive a
second on the Ordinance failed at the February 10,
2020 City Council meeting. Staff now requests
Council consider a $55 fee, which is the same
amount currently being assessed under Section 10-
4-2 "Obstructing Traffic".
For Action
Approved on Consent
Agenda
A16 Ordinance 26-O-20 Requiring Sidewalk
Installation or Replacement of
Substandard Sidewalk Whenever New
Construction is Erected
Staff recommends adoption of Ordinance 26-O-20,
Amending Title 7, Chapter 3 Sidewalks; Sidewalk
Construction of the City Code to require public
sidewalks be installed where none exist or to
require the replacement of substandard sidewalk
squares where sidewalks exist whenever new
construction is erected.
For Action
Approved on Consent
Agenda
A17 Ordinance 27-O-20, Amending Title 10,
Chapter 11, Sections 10 “Limited Parking”
Staff recommends City Council adoption of
Ordinance 27-O-20, amending Title 10, Chapter 11,
Approved on Consent
Agenda
and Title 10, Chapter 11, Section 18
“Residents Parking Only Districts”
Section 10 (Limited Parking) and Title 10, Chapter
11, Section 18 (Residents Parking Only Districts) of
the City Code, combining Residential Parking
District H with District 6.
For Action
A18 Ordinance 36-O-20, Amending City Code
Subsections 7-10-3, "General
Regulations," and 7-11-12, "Areas
Prohibited for Bathing Purposes," By
Preventing Access to the Rock Revement
along the Lakefront
Staff recommends City Council adoption of
Ordinance 36-O-20 Amending City Code
Subsections 7-10-3, "General Regulations," and 7-
11-12, "Areas Prohibited for Bathing Purposes," By
Preventing Access to the Rock Revetment along
the Lakefront. Funding for placing signage along the
lakefront will come from the General Fund (Account
100.40.4520.65070), which has an FY 2020 budget
of $68,000 and a YTD balance of $58,762.
For Action
Approved on Consent
Agenda
P1 Approval of Application of HOME
Community Housing Development
Organization (CHDO) Funds to Construct
a Coach House for Affordable Rental by
Housing Opportunity Development
Corporation (HODC)
The Housing and Homelessness Commission and
staff recommend City Council approval of a
$190,000 forgivable HOME loan for Housing
Opportunity Development Corporation (HODC) to
construct an ADU/coach house on its property at
1930 Jackson Avenue. The property will be rented
to households with incomes ≤ 60% of the area
median for 20 years, as required. The loan would
be forgiven following the successful completion of
the affordability period. Funding is from the City’s
HOME Investment Partnerships grant from the US
Department of Housing and Urban Development.
The City has $57,733.35 in 2018 funds, $53,282.40
in 2019 funds, and expects to get approximately
$53,300 in 2020 funds that must be used for
acquisition, construction or rehabilitation of housing
units for income eligible households under the
HOME program by a certified Community Housing
Development Organization (CHDO). CHDO
Reserve funding is 15% of each fiscal year HOME
Item Removed from
Consent Agenda.
Approved 8-1
(Ald. Revelle
Recused)
grant that must be awarded to a certified CHDO.
Additional funding of approximately $25,700 to total
$190,000 would come from the City’s 2019 or 2020
HOME entitlement funds that are not specifically
restricted for CHDOs.
For Action
P2 Ordinances 38-O-20, 39-O-20, and 47-O-
20, Amendments to Boards Committees
and Commissions (Plan Commission,
ZBA, and Design and Project Review
Committee)
Staff recommends City Council adoption of
Ordinances 38-O-20, 39-O-20, and 47-O-20 with
changes to the City Code regarding the
establishment of the Chair for the Zoning Board of
Appeals (ZBA) and Plan Commission, the inclusion
of the most recently adopted Comprehensive Plan
(2000), and revisions to the membership of the
Design and Project Review Committee (DAPR).
For Introduction
Item Removed from
Consent Agenda.
Motion made to vote
separately on all
three Ordinances
38-O-20 Failed 2-7
(Ald. Braithwaite and
Ald. Revelle voted
Yes)
39-O-20 Failed 1-8
(Ald. Revelle voted
Yes)
47-O-20 Approved 8-1
(Ald. Suffredin voted
No)
P3 Ordinance 49-O-20, Special Use for a
Planned Development and Drive-Through
Facility for a Financial Institution at 605
Davis Street
The Plan Commission and staff recommend
adoption of Ordinance 49-O-20 for approval of a
Special Use for a Planned Development and drive-
through facility for a financial institution. The
proposal includes the following Site Development
Allowances: 1.) FAR of 13.02 where 4.5 is allowed
and 8.0 may be requested as a maximum Site
Development Allowance, 2.) Proposed building
height of 220 feet where 85 feet (excluding parking)
is allowed and 220 may be requested as a Site
Item Removed from
Consent Agenda.
Approved 8-1
(Ald. Fiske voted No)
Development Allowance, 3.) 39 parking spaces
where 420 are required, 4.) A 15-foot Ziggurat
setback is proposed at 29 foot height along Davis
where a 40-foot Ziggurat setback is required above
42-foot height, 5.) A 0-foot Ziggurat setback is
proposed along the east interior lot line at 29-foot
height where a 25-foot Ziggurat setback is required
above 42-foot height, and 6.) A 0-foot Ziggurat
setback is proposed along the west interior side lot
line at 29-foot height where a 25-foot Ziggurat
setback is required above 42-foot height.
For Introduction
P4 Ordinance 52-O-20, Special Use for a
Planned Development located at 1555
Ridge Avenue
The Plan Commission and staff recommend
adoption of Ordinance 52-O-20 for approval of a
Special Use for a Planned Development. The
proposal includes the following Site Development
Allowances: 1.) A 3’ setback along the north
property line where 15’ is required for dwelling units,
2.) No landscaping where a 10’ transition
landscaped strip is required along the north
property line, and 3.) A 10’ X 25’ loading space with
1.5’ rear yard setback where a 10’ X 35’ loading
space with a 3’ rear yard setback is required.
For Introduction
Approved on Consent
Agenda
P5 Ordinance 42-O-20, Extending the Time
for the Applicant to Obtain a Building
Permit for 2425 Oakton St.
Staff recommends City Council adoption of
Ordinance 42-O-20 granting approval of the
Planned Development at 2425 Oakton St. for a car
wash, originally approved on April 22, 2019. The
ordinance would grant an extension of one year for
a building permit to be issued and construction to
begin. No other changes to the existing Planned
Development are proposed. The Interim City
Manager recommends suspension of the rules for
Introduction and Action at the April 13, 2020, City
Council meeting.
Approved on Consent
Agenda
For Introduction and Action
P6 Ordinance 33-O-20, Extending the Time
for the Applicant to Obtain a Building
Permit for 910-938 Custer Ave.
Staff recommends adoption of Ordinance 33-O-20
to extend the time frame for commencement of
construction of the Planned Development at 910-
938 Custer Ave., originally approved on April 8,
2019. The Ordinance would grant an extension of
one year for a building permit to be issued and
construction to begin. No other changes to the
existing Planned Development are proposed.
For Action
Approved on Consent
Agenda
P7 Ordinance 34-O-20 Amending the Zoning
Map to Remove 2044 Wesley Ave. from
the oWE West Evanston Overlay District
The Plan Commission recommends denial of
Ordinance 34-O-20 to remove 2044 Wesley Ave.
from the oWE West Evanston Overlay District. Staff
recommends City Council consider the intent of the
West Evanston Master Plan and logistical
development issues at 2044 Wesley Ave. and
surrounding parcels to determine if it is appropriate
to remove the oWE Overlay regulations for future
development at the site. Special attention should be
given to the Plan and Overlay details that require
the extension of Jackson Ave. and Wesley Ave. that
should one day become complete through-streets. If
deemed appropriate for the removal of the oWE
Overlay, the site would follow the zoning regulations
of the underlying R4 General Residential District.
For Action
Item Removed from
Consent Agenda.
Approved 6-3
(Ald. Wilson, Ald.
Fleming and Ald.
Rainey voted No)
HS1 Approval of Review of Evanston Police
Complaints and Comments Report
Staff recommends the City Council accept and
place on file the Review of Evanston Police
Complaints and Comments Report.
For Action: Accept and Place on File
Item Removed from
Consent Agenda.
Approved 9-0
HS2 Resolution 3-R-20, Approval of the City of
Evanston Donation Policy
Staff recommends City Council approval of
Resolution 3-R-20, City of Evanston Donation
Policy.
For Action
Approved on Consent
Agenda
HS3 Ordinance 32-O-20, Amending City Code
Title 3 to Restrict the Sale and Adoptions
of Cats, Dogs and Rabbits
Staff recommends adoption of Ordinance 32-O-20,
approving restrictions on the sale and adoption of
cats, dogs, and rabbits in Evanston.
For Action
Item Removed from
Consent Agenda.
Motion made to table
item until April 27
City Council Meeting.
Motion Approved 9-0
R1 Approval of Revised 2020 City Council
Meeting Schedule
The Rules Committee recommends City Council
approval of the revised 2020 City Council Meeting
Schedule.
For Action
Approved on Consent
Agenda
APP1 Approval of M/W/EBE Committee and
Economic Development Committee
Appointments
The Mayor recommends City Council approval of
the appointment of Gretchen Kleinert to the
M/W/EBE Committee and Scott Ogawa to the
Economic Development Committee.
For Action
Approved on Consent
Agenda