HomeMy WebLinkAbout03.09.20 Actions
CITY COUNCIL ACTIONS
City Council
Monday, March 9, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Members Absent: Ald. Simmons; Ald. Wynne; Ald. Suffredin
Item Item Description Motion Disposition
Called
on the
floor
Ordinance 166-O-19, Granting a Special
Use for an Educational Institution - Private,
and a Religious Institution, St. Athanasius
School and Parish, to Expand Off-Street
Parking in the R1 Single Family Residential
District
Ald. Braithwaite made a motion to Suspend Rule
22.1; Second by Ald. Wilson
Ald. Braithwaite made a motion to table the
reconsideration to April 12, 2020; Second by Ald.
Wilson (Superceding motion to original motion to
reconsider Ordinance 166-O-19)
Approved – 4-2
(No- Fiske, Fleming)
Approved 5-1
(No- Fleming)
SP1.
Appeal to the City Council of Preservation
Commission Decision Denying Certificate
of Appropriateness for 2390 Orrington
Avenue to Construct a Single-Family
House with Attached 2-Car Garage
The City Council may make a motion to accept the
application for appeal. If a motion is made and
adopted, the City Council shall affirm, modify or
reverse the decision of the Preservation Commission
within forty-five (45) days. If no motion to accept the
application for appeal is made, the decision of the
Commission shall be final.
For Action
Ald. Fiske made a
motion to not accept the
application for appeal;
Second by Wilson
Approved 5-1
(No – Rainey)
CM1.
Approval of the Minutes of the Regular
Meeting of the February 24, 2020 City
Council
The City Clerk recommends City Council approval of
the minutes of the regular meeting of the February
24, 2020 City Council.
For Action
Approved on Consent
Agenda
Page 1 of 10
A1. Approval of the City of Evanston Payroll
and Bills
Staff recommends City Council approval of the City of
Evanston Payroll for the period of February 3, 2020,
through February 16, 2020, in the amount of
$3,169,047.42 and Bills List for March 10, 2020, in
the amount of $2,967,962.24.
For Action
Approved; (6-0)
A2. Approval of 2020 Special Events Staff recommends approval of the 2020 special
events contingent upon compliance of all
requirements as set forth by the Special Event Policy
& Guidelines. This year’s calendar includes 5 new
events: Pride Parade, Pride Fest, Juneteenth Parade,
3v3 Live Soccer Tournament, and Suffrage Rally.
Costs for City services provided for events require a
100% reimbursement from the sponsoring
organization or event coordinator. These fees are
waived for City events and City co-sponsored events.
For Action
Approved on Consent
Agenda
A3. Approval of the Purchase of Five (5)
Vehicles for Public Works Agency and
Fleet & Facilities Division
Staff recommends City Council approval for the
purchase of five (5) vehicles/pieces of equipment for
the Public Works Agency and Facilities & Fleet
Management operations. The following replacement
vehicles will be purchased as Single Source
Purchases from Sourcewell and NWMC SPC joint
purchasing cooperative contracts: one (1) 2020
International HV607 with Aerial Body from Versalift
(7601 Imperial Drive, Waco, TX 76712-6608) in the
amount of $208,525.00; one (1) 2020 Ford F-450 with
Dump Body and Snow Plow from Currie Commercial
Center (10125 W Laraway, Frankfort, IL 60423) in the
amount of $91,709.00; one (1) Ford F-250 Pickup
with Lift Gate and Snow Plow from Currie
Commercial (10125 W Laraway, Frankfort, IL 60423)
in the amount of $50,901.00; and one (1) Vactor
2100i from Standard Equipment Company (2033 W
Walnut Street, Chicago, IL 60612) in the amount of
$418,330.57. In addition, staff recommends a Sole
Source purchase of one (1) Nifty SP64 Hybrid Diesel
Approved on Consent
Agenda
Page 2 of 10
Electric Lift from Lift Works (600 Industrial Drive, St.
Charles, IL 60174) in the amount of $99,700.00.
Funding for the purchase of the Vactor 2100i and
Crane Carrier in the amount of $418,330.57 will come
from the Sewer Fund - Automotive Equipment
(Account 515.40.4530.65550), with a FY budget and
YTD balance of $540,000.00. All remaining vehicles,
totaling $450,835.00, will be from the Equipment
Replacement - Automotive Equipment Fund (Account
601.19.7780.65550), with a FY budget of $2,000,000.
An additional $25,000 will be funded from the Crown
Fund (Account 416.40.4160.65515-616017) to put
toward the lift that will be utilized at the new Robert
Crown Center.
For Action
A4. Contract Award with Davis Bancorp for
Armored Car Services
Staff recommends City Council authorize the City
Manager to execute a contract with Davis Bancorp
(P.O. Box 1690, Barrington, IL 60011-1690) for
Armored Car Services (RFP 20-01). The contract will
be for three (3) years with two (2) additional one (1)
year options to renew. The breakdown of costs per
year, inclusive of nine (9) center/office pick-ups and
one (1) garage pick-up for all on-street coins, is as
follows: $68,960 (a year) for years 1-3; $71,040 for
year 4; and $73,884 for year 5. Funding will be from
City Manager’s Office, Revenue & Collections
Armored Car Services Fund (Account
100.15.1560.62431) as follows: $20,960 for years 1-
3, $21,600 for year 4, and $22,464 for year 5.
Funding will also be from the Parking System
Management Armored Car Services Fund (Account
505.19.7005.62431) in the following amounts:
$48,000 for years 1-3, $49,440 for year 4, and
$51,420 for year 5.
For Action
Approved on Consent
Agenda
A5. Contract Award with Elevate Energy for the
Municipal Zero Emissions Strategy (RFP
19-67)
Staff recommends that City Council authorize the City
Manager to execute an agreement with Elevate
Energy (322 S Green St #300, Chicago, IL 60607) to
Approved; 6-0
Page 3 of 10
develop a comprehensive zero emissions municipal
operations strategy (RFP 19-67) in the amount of
$64,912.50. This project will be funded from the City's
Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4119.62145-
120004), which has an FY 2020 Budget and a YTD
balance of $50,000. The remaining funds, $14,912.50
will come from the 2020 Good Neighbor Fund
(Account 415.40.4219.65515-520006).
For Action
A6. Contract Award with Patrick Engineering,
Inc. for Main Street Improvements Project
Phase II Design (RFQ 18-28)
Staff recommends that City Council authorize the City
Manager to execute a contract with Patrick
Engineering, Inc. (55 East Monroe Street, Suite 3450,
Chicago IL 60603) in the amount of $475,530to
provide engineering design services for the Main
Street Improvements Project between Maple Avenue
and Hinman Avenue. Funding is provided from the
Capital Improvement Fund 2020 General Obligation
Bonds (Account 415.40.4120.62145 – 418006) in the
amount of $20,000 and from the Chicago-Main TIF
Fund (Account 345.99.3400.65515 – 418006) in the
amount of $455,530. A detailed breakdown of the
funding is included in the memo below.
For Action
Approved on Consent
Agenda
A7. Contract Award to Interra, Inc. for FY 2020
Material Testing Services (RFP 20-10)
Staff recommends City Council authorize the City
Manager to execute an agreement for Material
Testing Services (RFP 20-10) for various capital
infrastructure improvement projects with Interra, Inc.
(600 Territorial Drive, Suite G, Bolingbrook, IL 60440)
in the amount of $150,000. This agreement is for a
term of one year with two additional one year options
to renew. Funding will be provided from the budgets
for individual capital projects but will not exceed
$150,000 for the initial 12-month contract term.
For Action
Approved on Consent
Agenda
A8. Contract Award with Burns & McDonnell
Engineering Company, Inc for FY 2020 -
2024 Engineering Services to Prepare the
Staff recommends City Council authorize the City
Manager to execute a five-year agreement for the
Valuation of the Evanston Water Works Properties
Approved on Consent
Agenda
Page 4 of 10
Valuation of the Water Works Properties
(RFP 19-50)
(RFP 19-50) with Burns & McDonnell (9400 Ward
Parkway, Kansas City, MO) in the amount of
$163,810. Funding will be provided from the Water
Fund, Account 510.40.4200.62180. This account has
a FY 2020 Budget allocation of $250,000. This
account has a year to date balance of $166,770.
For Action
A9. Contract Award with Great Lakes Plumbing
and Heating Company for HVAC
Equipment Replacement at the Police/Fire
Headquarters, Fire Station #3 and the Levy
Senior Center (Bid 20-04)
Staff recommends City Council authorize the City
Manager to execute an agreement with Great Lakes
Plumbing and Heating Company for HVAC equipment
replacement at the Police/Fire Headquarters, Fire
Station #3 and at the Levy Senior Center in the
amount of $692,500. Funding will be provided by the
Capital Improvement Fund 2019 General Obligation
Bonds in the amount of $692,500.
For Action
Approved on Consent
Agenda
A10. Request for Funding for the 2020 Great
Merchants Grant Program (RFP 20-02)
Economic Development staff recommends approval
to provide financial assistance through the Great
Merchants Grant Program, totaling $64,632.08, to the
following Evanston business districts and affinity
groups: Central Street Business Association - $5,312;
Howard Street Business Association - $10,000; West
Village Business Association - $5,811; West End
Business Association - $8,350; Hill Arts Business
District - $7,812.76; Central Evanston Business
Association - $10,000; Maple Foster Business District
- $9,590.32; Noyes Business District - $5,256; and
Black Business Consortium Evanston North Shore -
$2,500. Economic Development staff also
recommends approval to execute a contract with
Herrera Landscape Snow Removal (8836
Lincolnwood Dr., Evanston, IL 60203) in the amount
of $57,069 to deliver landscaping services to the
business districts. Staff recommends utilizing the
Economic Development Business District
Improvement Program (Account 100.15.5300.65522).
The approved 2020 Fiscal Year Budget allocated
$150,000 to this account, to date there is $150,000 in
Approved on Consent
Agenda
Page 5 of 10
this account.
For Action
A11. Resolution 23-R-20, Authorizing the City
Manager to enter into Contracts to Design
and Reconstruct the Fleetwood-Jourdain
Gym Floor Without Utilizing a Public
Bidding Process
Staff recommends City Council adoption of
Resolution 23-R-20, authorizing the City Manager to
enter into contracts to design and reconstruct the
Fleetwood-Jourdain gym floor without utilizing a
public bidding process so that it will be ready by
September 2020. The design contract shall not
exceed $35,000 and the construction contract shall
not exceed $260,000. Funding will be from the
Capital Improvement Fund 2020 General Obligation
Bonds (Account 415.40.4120.65515 – 619024),
which has an FY 2020 balance of $250,000, and a
YTD balance of $250,000.
For Action
Approved on Consent
Agenda
A12. Resolution 24-R-20, Authorizing the City
Manager to Execute a Six-Month Extension
to the City’s Electric Service Agreement
with Dynegy Energy Services
Staff recommends City Council adoption of
Resolution 24-R-20, authorizing the City Manager to
execute a six-month extension to the City’s Electric
Service Agreement with Dynegy Energy Services.
The extension is for the City's Electricity Supply
Agreement (RFP 16-44) with Dynegy Energy
Services (1500 Eastport Plaza Drive Collinsville, IL
62234). The 6-month extension will extend the
contract from June 2020 to December 2020. Funding
is provided by individual departments through various
annual budgets.
For Action
Approved; 6-0
A13. Ordinance 20-O-20, Amending Title 10,
Chapter 4, Section 1 “Stopping, Standing
or Parking Prohibited in Specific Places”
Transportation & Parking Committee and staff
recommend City Council adoption of Ordinance 20-
O-20, amending Title 10, Chapter 4, Section 1
“Stopping, Standing or Parking Prohibited in Specific
Places,” regarding stopping, standing or parking a
vehicle that blocks part or all of a bicycle lane. A fee
of $75 was initially recommended due to high safety
concerns, but the motion to receive a second on the
Ordinance failed at the February 10, 2020 City
Council meeting. Staff now requests Council consider
a $55 fee, which is the same amount currently being
Approved on Consent
Agenda
Page 6 of 10
assessed under Section 10-4-2 "Obstructing Traffic".
For Introduction
A14. Ordinance 26-O-20 Requiring Sidewalk
Installation or Replacement of
Substandard Sidewalk Whenever New
Construction is Erected
Staff recommends adoption of Ordinance 26-O-20,
Amending Title 7, Chapter 3 Sidewalks; Sidewalk
Construction of the City Code to require public
sidewalks be installed where none exist or to require
the replacement of substandard sidewalk squares
where sidewalks exist whenever new construction is
erected.
For Introduction
Approved on Consent
Agenda
A15. Ordinance 27-O-20, Amending Title 10,
Chapter 11, Sections 10 “Limited Parking”
and Title 10, Chapter 11, Section 18
“Residents Parking Only Districts”
Staff recommends City Council adoption of Ordinance
27-O-20, amending Title 10, Chapter 11, Section 10
(Limited Parking) and Title 10, Chapter 11, Section 18
(Residents Parking Only Districts) of the City Code,
combining Residential Parking District H with District
6.
For Introduction
Ald. Revelle made a
motion to amend
Schedule XVIII (F)(I);
Chancellor Street; north
side; Dead End (west)
to Bryant Avenue;
Second by Ald. Rainey
Approved 6-0
A16. Ordinance 36-O-20, Amending City Code
Subsections 7-10-3, "General
Regulations," and 7-11-12, "Areas
Prohibited for Bathing Purposes," By
Preventing Access to the Rock Revement
along the Lakefront
Staff recommends City Council adoption of Ordinance
36-O-20 Amending City Code Subsections 7-10-3,
"General Regulations," and 7-11-12, "Areas
Prohibited for Bathing Purposes," By Preventing
Access to the Rock Revetment along the Lakefront.
Funding for placing signage along the lakefront will
come from the General Fund (Account
100.40.4520.65070), which has an FY 2020 budget
of $68,000 and a YTD balance of $58,762.
For Introduction
Approved; 6-0
A17. Ordinance 37-O-20, Repealing and
Replacing Ordinance 162-O-19 Levying
Taxes for Special Service Area #7
Staff recommends City Council adoption of Ordinance
37-O-20, repealing and replacing Ordinance 162-O-
19 levying taxes for Special Service Area (SSA) #7.
This is in order to correct a mathematical error in
Ordinance 162-O-19 to be resubmitted to Cook
County. The Interim City Manager is requesting
suspension of the rules for introduction and action at
the March 9, 2020 City Council meeting so that a
Approved on Consent
Agenda
Page 7 of 10
revised tax levy can be submitted to Cook County as
soon as possible. This is necessary to ensure that the
SSA can collect property taxes as planned during
calendar year 2020.
For Introduction and Action
A18. Ordinance 21-O-20, To Approve the
Construction of a Local Improvement
Known as
Evanston Special Assessment No. 1525
Staff recommends City Council adoption of Ordinance
21-O-20, allowing the construction of a local
improvement known as Evanston Special
Assessment No. 1525, the alley north of Central
Street and east of Ridge Avenue through the Special
Assessment Process. Funding will be from the
Capital Improvement Program (CIP) 2020 General
Obligation Bonds (Account 415.40.4120.65515 –
420002), in the amount of $250,000; and the Special
Assessment Funds (Account 420.40.6000.65515 –
420002), in the amount of $293,720.
For Action
Approved on Consent
Agenda
A19. Ordinance 24-O-20, Amending Section 7-2-
9-3 Sidewalks to be Cleared of Snow, Ice,
Dirt, and Weeds
Staff recommends City Council adoption of Ordinance
24-O-20, “Amending Section 7-2-9-3 Sidewalks to be
Clear of Snow, Ice, Dirt, and Weeds", which will
require snow and ice removal for any winter weather
accumulation. Staff requests that this item be tabled
until the June 8, 2020 Administration & Public Works
Committee meeting. Staff during this time will conduct
the requested research on comparable communities
and other associated items resulting from the
February 24, 2020 City Council meeting.
For Action
Motion to table to June
8, 2020
Approved 6-0
P1. Ordinance 33-O-20, Extending the Time for
the Applicant to Obtain a Building Permit
for 910-938 Custer Ave.
Staff recommends adoption of Ordinance 33-O-20 to
extend the time frame for commencement of
construction of the Planned Development at 910-938
Custer Ave., originally approved on April 8, 2019. The
Ordinance would grant an extension of one year for a
building permit to be issued and construction to
begin. No other changes to the existing Planned
Development are proposed.
For Introduction
Approved on Consent
Agenda
Page 8 of 10
P2. Ordinance 34-O-20 Amending the Zoning
Map to Remove 2044 Wesley Ave. from the
oWE West Evanston Overlay District
The Plan Commission recommends denial of
Ordinance 34-O-20 to remove 2044 Wesley Ave.
from the oWE West Evanston Overlay District. Staff
recommends City Council consider the intent of the
West Evanston Master Plan and logistical
development issues at 2044 Wesley Ave. and
surrounding parcels to determine if it is appropriate to
remove the oWE Overlay regulations for future
development at the site. Special attention should be
given to the Plan and Overlay details that require the
extension of Jackson Ave. and Wesley Ave. th at
should one day become complete through-streets. If
deemed appropriate for the removal of the oWE
Overlay, the site would follow the zoning regulations
of the underlying R4 General Residential District.
For Introduction
Approved on Consent
Agenda
P3. Ordinance 35-O-20, Amending Title 6,
Ground Floor Uses in the D2 District
Plan Commission and staff recommend amending the
Zoning Ordinance to modify currently permitted
ground-floor uses including Offices and Financial
Institutions to special uses in order to encourage
active ground-floor uses that promote pedestrian
activity and an economically vibrant downtown
corridor in the D2 Downtown Retail Core District.
For Introduction
Tabled at P&D
Committee to May 26,
2020
P4. Ordinance 25-O-20, Amending Title 7,
Chapter 8, Section 8 “Tree Preservation”
Staff has a neutral recommendation that City Council
adopt Ordinance 25-O-20 amending the Tree
Preservation Ordinance (7-8-8) and requests that it
table the matter until its June 8, 2020 meeting in
order to permit staff additional time to establish an
implementation plan and identify potential additional
staffing resources for the proposed changes in the
Tree Preservation Ordinance. This item was held on
February 24, 2020, in order to look into amending the
ordinance to prevent the removal of protected trees
without the option of replacement with an appeal
process to the City Council.
For Action
Motion to table until
June 8, 2020
Approved; 6-0
Page 9 of 10
ED1. Ordinance 28-O-20, Amending Portions of
City Code Sections to Remove the
Requirement for Business Licenses and
Implement a Business Registration
Program
The Economic Development Committee and staff
recommend adoption of Ordinance 28-O-20,
Amending Portions of City Code Sections to Remove
the Requirement for Business Licenses and
Implement a Business Registration Program,
amending Title 3, “Business Regulations,” Chapters
1, 5, 6, and 27, and eliminating Chapters 13, 15, and
21, and amending Title 4, Chapter 2, Section 3,
"Building Contractors." These changes will replace
business licenses with a business registration
program for all for-profit entities operating, including
state-licensed businesses. Home-based businesses
will also be required to register but will not be charged
an annual registration fee.
For Action
Approved; 6-0
HS1. Ordinance 32-O-20, Amending City Code
Title 3 to Restrict the Sale and Adoptions
of Cats, Dogs and Rabbits
Staff recommends adoption of Ordinance 32-O-20,
approving restrictions on the sale and adoption of
cats, dogs, and rabbits in Evanston. Ald. Fiske
requests suspension of the rules for introduction and
action at the March 9, 2020 City Council meeting.
For Introduction and Action
For Introduction
Approved; 6-0
Page 10 of 10