HomeMy WebLinkAbout04.27.20 Actions
CITY COUNCIL ACTIONS
City Council
Monday, April 27, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:00 PM
Motions resulting from City Council - Apr 27 2020
Item Item Description Motion Disposition
SP1. 2404 Ridge Avenue - Application for
Appeal of the Preservation Commission
Denial of a Certificate of Economic
Hardship
The City Council may make a motion to accept the
application for appeal. If a motion is made and
adopted, the City Council shall affirm, modify or
reverse the decision of the Preservation
Commission within forty-five (45) days (no later than
May 28, 2020). If no motion to accept the
application for appeal is made and adopted, the
decision of the Commission shall be final.
For Action
No one made a
motion to second this
item
Item did not move
SP2. Shoreline Condition Assessment Update
Discussion
Staff requests City Council discuss and provide
direction regarding the Capital Improvements to
implement in order to stabilize the shoreline.
For Discussion
Direction provided to
staff
SP3. Dutch Elm Disease Injection Program
Discussion
Staff requests City Council discuss and provide
direction regarding the Dutch Elm Disease Injection
Moved for approval of
original plan
Program.
For Discussion
SP4. City Owned Real Estate Assets Report
from Consultant Jones Lang LaSalle (JLL)
Staff recommends City Council accept and place on
file the City-owned Real Estate Assets Report from
Consultant Jones Lang LaSalle (JLL).
For Action: Accept and Place on File
Moved by Ald. Wynne
to Accept and Place
on File
SP5. Authorization for the City Manager to
Access Up To A $7.5 Million Line of Credit
With Byline Bank
Staff recommends that City Council authorize the
City Manager to sign an agreement with Byline
Bank to have access to a Line of Credit up to an
amount of $7.5 million for essential functions
including Public Safety, Public Health, Public Works
and Community Development.
For Action
Motion made for
amendment to
increase amount to
15 million dollars
Motion Approved 9-0
SP6. 2020 Budget Discussion - COVID-19
Impacts
Staff recommends City Council review and
discussion of financial projections and
recommendations.
For Discussion
Direction provided to
Staff
CM1. Approval of the Minutes of the Regular
City Council Meeting of April 13, 2020
Staff recommends City Council approval of the
minutes of the Regular City Council meeting of April
13, 2020.
For Action
Approved 9-0
A1 . Approval of the City of Evanston Payroll
and Bills
Staff recommends City Council approval of the City
of Evanston Payroll for the period of March 30,
2020, through April 12, 2020 in the amount of
$2,882,784.01, Bills List for April 28, 2020 in the
amount of $3,494,212.88 and credit card purchases
for the period ending February 26, 2020, in the
amount of $193,367.73.
For Action
Approved on Consent
Agenda
A2 . Approval of BMO Harris Amazon Credit
Card Activity
Staff recommends approval of the City of
Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending February 26, 2020, in
the amount of $7,123.29.
For Action
Item removed from
Consent Agenda
Approved 8-0
(Ald. Suffredin
Abstained)
A3 . Approval of the Replacement of One
Public Works Agency Refuse Vehicle
from National Fleet Auto Group
Staff recommends City Council approval for the
purchase of a replacement refuse vehicle (#718) for
operations by the Public Works Agency (PWA)
Public Services Bureau. The replacement vehicle
will be purchased from National Fleet Auto Group
(490 Auto Center Drive, Watsonville, CA 95076) in
the amount of $287,605.86 through the Sourcewell
contract.
Funding for the vehicle will be from the Solid Waste
Fund (Account 520.40.4310.65550) with a budget of
$283,900, and a YTD balance of $177,983. As was
done with the last recycling truck purchased and
due to the long time to build the truck, the chassis
will be paid out of the FY 2020 budget and the
remainder will be from the FY 2021 budget.
For Action
Item removed from
Consent Agenda
Item held until first
City Council meeting
in July
A4 . Approval of Contract Award for the Green
Bay Road Bioswale Planting Project with
Nature’s Perspective Landscaping, Inc.
Staff recommends the City Manager execute a
contract for the Green Bay Road Bioswale Planting
project with the low bidder, Nature’s Perspective
Landscaping, Inc., (2000 Greenleaf St., Evanston,
IL, 60202) in the amount of $58,640. Funding for
this project is included in the adopted FY 2020
Capital Improvements Fund budget (Account
415.49.4116.65515-416540), which has a total
allocation of $75,000.00, with the full balance
available.
For Action
Item removed from
Consent Agenda
Approved 7-2
(Ald. Suffredin and
Ald. Fleming voted
No)
A5 . Approval of Contract Award with Pan-
Oceanic Engineering Co, Inc. for 2020
Water Main Improvements and Street
Resurfacing Project (Bid No. 20-06)
Staff recommends the City Council authorize the
City Manager to execute an agreement with Pan-
Oceanic Engineering Co, Inc. (6436 W. Higgins
Avenue, Chicago, IL 60656) for the 2020 Water
Main Improvements and Street Resurfacing Project
(Bid No. 20-06) in the amount of $3,053,230.
Item removed from
Consent Agenda
Approved 9-0
Funding is provided from the Water Fund, which
has an approved FY 2020 budget of $2,466,000
and a YTD balance of $2,466,000; the Sewer Fund,
which has an approved FY 2020 budget of
$580,000 and a YTD balance of $580,000; and the
2020 GO Bond Fund, which has an approved FY
2020 budget of $152,000 and a YTD balance of
$152,000. A detailed summary is included in the
memo below.
For Action
A6 . Approval of the Purchase of Timekeeping
Software and Time Clocks with Tyler
Technologies
Staff recommends City Council authorize the City
Manager to amend the current services agreement
with Tyler Technologies (P.O. Box 203556, Dallas
TX 75320) for the purchase of time clocks and
timekeeping software in an amount not to exceed
$45,092. Funding for this purchase will come from
the following accounts: General Fund
(100.19.1932.64545 Personal Computer Software,
100.19.1929.62274 Test Administration,
100.40.4105.65620 Office Mach. &
Equipment); Water Fund (510.40.4200.65070
Office/Other Equipment, 510.40.4225.62340 IT
Computer Software); and Fleet Fund
(600.19.7710.62245 Office Equipment
Maintenance).
For Action
Item removed from
Consent Agenda
Approved 8-1
(Ald. Suffredin voted
No)
A7 . Approval of Contract Award with Hey and
Associates, Inc. for Stormwater Master
Plan (RFP 19-68)
Staff recommends the City Council authorize the
City Manager to execute an agreement with Hey
and Associates, Inc. (26575 W. Commerce Drive,
Suite 601 Volo, IL 60073) for the Stormwater
Master Plan (RFP 19-68) in the amount of
$590,832.51. The project will be funded from the
Sewer Fund (Account No. 515.40.4531.62180),
which has an approved FY 2020 budget of
$300,000 and FY 2021 budget of $300,000, all of
Item removed from
Consent Agenda
Approved 9-0
which is remaining.
For Action
A8 . Approval of Evanston Cradle to Career
Annual Payment
Staff recommends City Council authorize the City
Manager to execute a payment of $50,000 to
support the ongoing efforts of Evanston Cradle to
Career located at 2010 Dewey Ave., Evanston, Ill
60201.
The funding for the annual support is in account
100.30.3005.62647 which has a budget of $50,000
with a current balance of $50,000.
For Action
Item Removed from
Consent Agenda
Approved 7-2
(Ald. Suffredin and
Ald. Fleming voted
No)
A9 . Approval of Funding for the Demolition of
a Residential Structure at 1239 Leon
Street
Staff recommends City Council authorize the City
Manager to execute an agreement with MBR
Wrecking, Inc. and ECOPRO Plumbing &
Environmental, Inc. for the asbestos remediation
and demolition of a vacant, structurally unsafe
residential structure located at 1239 Leon Street,
Evanston. The cost for the demolition will be is
$48,900 which includes disconnection of the water
and sewer services, asbestos remediation of the
windows, demolition of structure, removal and
backfill of the foundation and regrade/seed of the
site. The cost of the demolition will be paid with
grants provided by the Abandoned Residential
Property Municipality Relief Grant from the Illinois
Housing Development Authority (IHDA). Funds
shall be used by May, 2020 per agreement with
IDHA.
Funding will be provided from the IL Vacant
Expense Line Item (Account 100.24.2435.62469).
For Action
Approved on Consent
Agenda
A10. Resolution 37-R-20, Authorizing the
Mayor to Sign the Local Public Agency
Agreement and City Manager to Sign a
Preliminary Engineering Agreement with
Staff recommends City Council adoption of
Resolution 37-R-20, Authorizing the Mayor to Sign
the Local Public Agency Agreement and City
Manager to Sign a Preliminary Engineering
Approved on Consent
Agenda
the Illinois Department of Transportation
& Stanley Consultants Inc. for
Federal Participation for the Ridge
Avenue Traffic Signals Improvement
Project
Agreement with the Illinois Department of
Transportation & Stanley Consultants, Inc. for
Federal Participation for the Ridge Avenue Traffic
Signals Improvement Project. Funding is provided
by the Highway Safety Improvement Program
(HSIP) Grant Funds in the amount of $138,380 and
the City’s Capital Improvement Fund, 2019 General
Obligation Bond Funds (415.40.4119.62145 -
419008) in the amount of $47,603, which has an FY
2020 balance of $175,000, and a YTD balance of
$175,000.
For Action
A11. Resolution 38-R-20, Establishing Limits
on Third-Party Food Delivery Service
Fees
Staff recommends City Council adoption of
Resolution 38-R-20, Establishing Limits on Third-
Party Food Delivery Service Fees.
For Action
Item removed from
Consent Agenda
Approved 9-0
A12. Resolution 39-R-20, Reimbursement of
Expenditures from General Obligation
Bond Issuance
Staff recommends City Council adoption of
Resolution 39-R-20, authorizing payments relating
to FY 2020 Capital Improvement Plan (C.I.P.)
project expenditures up to fifteen million, five
hundred and fifty thousand dollars ($15,000,000) be
reimbursed by the subsequent 2020 General
Obligation (G.O.) bond issuance. Capital projects
will be funded by future bond proceeds.
For Action
Approved on Consent
Agenda
A13. Ordinance 53-O-20, Amending City Code
Title 9, Chapter 4 "Dogs, Cats, Animals
and Fowl" to Define "Animal Care
Facility," "Animal Rescue Organization,"
and "Pet Store"
Staff recommends City Council adoption of
Ordinance 53-O-20, Amending City Code Title 9,
Chapter 4 "Dogs, Cats, Animals and Fowl" to Define
"Animal Care Facility," "Animal Rescue
Organization," and "Pet Store."Staff requests
suspension of the rules for Introduction and Action
at the April 27, 2020 City Council meeting.
For Introduction and Action
Item moved for
Introduction and
Action
Approved 9-0
A14. Ordinance 54-O-20, Amending Portions of
the City Code “Powers and Duties,” to
Staff recommends City Council adoption of
Ordinance 54-O-20, amending portions of the City
Item removed for
Consent Agenda
Include Pandemics and a Penalty Section
for Failure to Comply with Public Health
Orders
Code” Powers and Duties” to include pandemics
and a penalty section for failure to comply with
public health emergency orders.Staff requests
suspension of the rules for Introduction and Action
at the April 27, 2020 City Council meeting.
For Introduction and Action
Approved 9-0
A15. Ordinance 41-O-20, Amending City Code
Section 7-4-1 "Permit Required, Fees,
Bonds" to Designate the Public Works
Director as the Approval Authority for
Excavations and Restrict Excavations in
Winter Months
Staff recommends City Council adoption of
Ordinance 41-O-20, Amending City Code Section 7-
4-1 "Permit Required, Fees, Bonds" to Designate
the Public Works Director as the Approval Authority
for Excavations and Restrict Excavations in Winter
Months.
For Action
Approved on Consent
Agenda
P1. Ordinance 47-O-20, Amendments to
Design and Project Review Committee
Staff recommends City Council adoption of
Ordinance 47-O-20 with changes to the City Code
regarding the membership of the Design and
Project Review Committee (DAPR).
For Action
Approved on Consent
Agenda
P2. Ordinance 49-O-20, Special Use for a
Planned Development and Drive-Through
Facility for a Financial Institution at 605
Davis Street
The Plan Commission and staff recommend
adoption of Ordinance 49-O-20 for approval of a
Special Use for a Planned Development and drive-
through facility for a financial institution. The
proposal includes the following Site Development
Allowances: 1.) FAR of 13.02 where 4.5 is allowed
and 8.0 may be requested as a maximum Site
Development Allowance, 2.) Proposed building
height of 220 feet where 85 feet (excluding parking)
is allowed and 220 may be requested as a Site
Development Allowance, 3.) 39 parking spaces
where 420 are required, 4.) A 15-foot Ziggurat
setback is proposed at 29 foot height along Davis
where a 40-foot Ziggurat setback is required above
42-foot height, 5.) A 0-foot Ziggurat setback is
proposed along the east interior lot line at 29-foot
height where a 25-foot Ziggurat setback is required
Item removed from
Consent Agenda
Approved 8-1
(Ald. Fiske voted No)
above 42-foot height, and 6.) A 0-foot Ziggurat
setback is proposed along the west interior side lot
line at 29-foot height where a 25-foot Ziggurat
setback is required above 42-foot height.
For Action
P3. Ordinance 52-O-20, Special Use for a
Planned Development located at 1555
Ridge Avenue
The Plan Commission and staff recommend
adoption of Ordinance 52-O-20 for approval of a
Special Use for a Planned Development. The
proposal includes the following Site Development
Allowances: 1.) A 3’ setback along the north
property line where 15’ is required for dwelling units,
2.) No landscaping where a 10’ transition
landscaped strip is required along the north
property line, and 3.) A 10’ X 25’ loading space with
1.5’ rear yard setback where a 10’ X 35’ loading
space with a 3’ rear yard setback is required. The
project was presented to the Planning and
Development Committee on April 13, 2020. After
some discussion, the Committee voted to introduce
the item to City Council with the amendment of
removing the ground floor unit to add in four
additional parking spaces and enable the building
owner to lease unused parking spaces to the public.
The ordinance and summary below reflects these
changes.
For Action
Approved on Consent
Agenda
HS1. Ordinance 32-O-20, Amending City Code
Title 3 to Restrict the Sale and Adoptions
of Cats, Dogs and Rabbits
Staff recommends adoption of Ordinance 32-O-20,
approving restrictions on the sale and adoption of
cats, dogs, and rabbits in Evanston.
For Action
Approved on Consent
Agenda