HomeMy WebLinkAbout10.26.20 Actions
CITY COUNCIL ACTIONS
City Council
Monday, October 26, 2020
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
7:00 PM
Motions resulting from City Council - Oct 26 2020
Item Item Description Motion Disposition
A. Suspension of the Rules Allowing for
Remote Participation
Due to an executive order issued by Governor J.B.
Pritzker, staff recommends a suspension of the
rules regarding in-person attendance requirements
for public meetings, allowing for City Council
members and City staff to participate in this meeting
remotely.
For Action
Approved 9-0
A. Public Hearing for 2021 Proposed Budget Staff recommends City Council conduct a public
hearing to receive public comment regarding the FY
2021 Proposed Budget for the City of Evanston.
For Discussion
The Public gave their
feedback on the
proposed budget.
SP1 2021 Proposed Budget Discussion Staff requests discussion on the 2021 Proposed
Budget.
For Discussion
Staff presented on
the 2021 proposed
budget. City Council
discussed the
proposed budget for
2021 and made a few
referrals for the
budget.
O1. Approval of the minutes of the regular
meeting of October 12, 2020
The City Clerk recommends approval of the
minutes of October 12, 2020.
Item passes 9-0
A1. Approval of the City of Evanston Payroll
and Bills
Staff recommends City Council approval of the City
of Evanston Payroll for the period of September 28,
2020, through October 11, 2020, in the amount of
$2,869,051.84 and Bills List for October 27, 2020,
in the amount of $2,586,917.51.
For Action
Approved on Consent
Agenda
A2. Change Order No. 1 with Great Lakes
Plumbing and Heating for the Robert
Crown Community Center and Library
HVAC maintenance services
Staff recommends that City Council authorize the
City Manager to approve Change Order No. 1 for
HVAC maintenance services for the Robert Crown
Community Center and Library with Great Lakes
Plumbing and Heating (4521 W. Diversey Avenue,
Chicago, IL 60639) to increase the contract period
by 159 calendar daysfrom December 23, 2020 to
May 31, 2021. This change order will not increase
the existing contract price. Funding is from the
Crown Construction Fund (Account
416.40.4160.65515 – 616017).
For Action
Approved on Consent
Agenda
A3. Change Order No. 5 with Thieneman
Construction, Inc. for Clearwell 9
Replacement Project Construction (Bid
18-30)
Staff recommends City Council authorize the City
Manager to execute Change Order No. 5 to the
contract for the Clearwell 9 Replacement Project
(Bid No. 18-30) with Thieneman Construction, Inc.
(17219 Foundation Parkway, Westfield, IN) in the
amount of $387,264.31. This will increase the total
contract amount from the current contract price of
$19,286,531.55 to $19,673,795.86. There is no
time extension associated with this change order.
The City has a loan agreement in place with the
IEPA for funding from the State Revolving Fund in
Approved on Consent
Agenda
the amount of $20,556,256 for engineering and
construction of this project. Staff will seek a final
Loan Amendment to increase the loan amount to
cover all eligible costs. The loan is currently set to
be repaid over 20 years at 1.84% interest. IEPA
loan funding for this work is being routed through
the Water Fund, Capital Improvement (Account
513.71.7330.65515-733107). Northwestern
University (NU) will reimburse Evanston
$313,568.23 of this change order amount and the
City's portion of the change order amount is
$73,696.08. Further information is included in the
packet below.
For Action
A4. Change Order No.1 with Harris Computer
Systems for a Six Month Extension of the
Maintenance and Support Agreement on
the NorthStar Utility Billing System
Staff recommends City Council authorize the City
Manager to execute Change Order No.1 with Harris
Computer Systems (1 Antares Drive, Suite 400,
Ottawa, Ontario) for the Harris NorthStar utility
billing software maintenance and support
agreement in the amount of $25,663.11. This
support will be for six months, December 1, 2020
through May 31, 2021. Funding is provided by the
Water Fund, Water Other Operations Business
Unit (Account 510.40.4225.62340), which has an
approved FY 2020 budget of $373,300 and a YTD
balance of $273,300.91.
For Action
Approved on Consent
Agenda
A5. Contracts with Alexander Chemical
Corporation, Polydyne Incorporated and
Carus Corporation for FY 2021 Water
Treatment Chemicals
Staff recommends City Council authorize the City
Manager to execute agreements with Alexander
Chemical Corporation (7593 S. First Road, LaPorte,
IN 46350) in the amount of $378,174.00, Polydyne
Incorporated (One Chemical Plant Road, Riceboro,
GA 31323) in the amount of $75,168.00 and Carus
Corporation (315 Fifth Street, Peru IL 61354) in the
amount of $152,006.40, for the period of January 1,
Approved on Consent
Agenda
2021 to December 31, 2021 for the purchase of
water treatment chemicals in the amount of
$605,348.40. Funding is provided by the Water
Production Bureau Filtration Business Unit
(Accounts 510.40.4220.65015 &
510.40.4220.65030), which have a total FY 2021
budget request of $665,100.00.
For Action
A6. Resolution 86-R-20, Authorizing the City
Manager to Sign Notification of Grant
Awards to Fund and Operate a Senior
Congregate Meal Program
Staff recommends City Council approval of
Resolution 86-R-20 authorizing the City Manager to
sign notification of grant awards to fund and
operate a congregate senior meal program at the
Levy Senior Center and Fleetwood-Jourdain
Community Center. Funding for this program is
budgeted in various line items in the Fleetwood-
Jourdain Business Unit 100.30.3040 and Levy
Center Business Unit 100.30.3055. Overall
budgeted expenses for the 2020-2021 program
including staff salaries, Social Security, Medicare,
advertising, program supplies and food costs are
projected at $87,696.
For Action
Approved on Consent
Agenda
A7. Resolution 89-R-20, Authorizing the City
Manager to Grant an Easement for Steam
Infrastructure Installation on Emerson
Street
Staff recommends City Council adoption of
Resolution 89-R-20, authorizing the City Manager
to grant an easement for steam infrastructure
installation on Emerson Street. The easement
would be granted for a 20 year period. No City
funding is required for these proposed utilities.
Northwestern University will fund the project and
will be assessed a one-time easement fee of
$20,643.00. These funds will be deposited to the
General Fund (Account 100.40.4105.52175).
For Action
Approved on Consent
Agenda
P1. Resolution 87-R-20, Approving a Plat of
Resubdivision for 1605-1631 Chicago
Plan Commission and Staff recommend City
Council adoption of Resolution 87-R-20 for
Item tabled until
Nov. 9, 2020 City
Avenue approval of a two-lot Subdivision at 1605-1631
Chicago Avenue.
For Action
Council meeting.
P2. Ordinance 98-O-20, Approving a Major
Ad justment to a Planned Development at
1605-1631 Chicago Avenue
Plan Commission and staff recommend City
Council adoption of a Ordinance 98-O-20 granting a
Major Adjustment to a Planned
Developmentoriginally approved by Ordinance 86-
O-13. The adjustment includes an increased Floor
Area Ratio (FAR) from 3.15 to 4.2, increased
number of parking spaces from 32 (23 on-site, 9
leased) to 38 (all leased off-site), and decrease the
total number of units from 205 to 186 (including 65
dwelling units). No new site development allowance
will be needed.
For Introduction
Approved on Consent
Agenda
P3. Ordinance 97-O-20, Special Use for a
Planned Development at 1621-1631
Chicago Avenue
The Plan Commission and staff recommend denial
of Ordinance 97-O-20 for approval of a Special Use
for a Planned Development to construct a 17-story
apartment building with 215 units, 85 subterranean
parking spaces, and approximately 3,289 sq. ft. of
ground-floor retail space in the D4 Downtown
Transition District. The proposal includes the
following Site Development Allowances: 1) A
building height of 185 ft. where 105 ft. is allowed; 2)
An FAR of 10.38 where a maximum of 5.4 is
allowed; 3) 215 dwelling units where 54 is the
maximum is allowed; and 4) 85 parking spaces
where a minimum of 162 are required.
For Introduction
Item failed in
Committee
R1. Approval of the Proposed 2021 City
Council Meeting Dates
Staff recommends City Council approval of the
2021 proposed City Council meeting dates.
For Action
Approved on Consent
Agenda
R2. Resolution 91-R-20, Dissolution of the
Transportation and Parking Committee
The Rules Committee and staff recommend that the
City Council adopt Resolution 91-R-20 dissolving
the Transportation and Parking Committee.
Approved on Consent
Agenda
For Action
R3. Ordinance 100-O-20; Amending City Code
Section 2-3-2 to Reduce the Number of
Members on the Commission on Aging
Staff recommends City Council adoption of
Ordinance 100-O-20, amending City Code Section
2-3-2 to reduce the number of members on the
Commission of Aging from fifteen to nine.
For Introduction
Approved on Consent
Agenda
R4. Ordinance 102-O-20; Amending Portions
of the City Code Codifying the
Reparations Committee
Rules Committee recommends City Council
adoption of Ordinance 102-O-20 amending portions
of the City Code codifying the Reparations
Committee.
For Introduction
Item removed from
Consent Agenda
Ald. Simmons made a
motion to amend
changes to include
Wards 2, 5 and 8 for
Aldermanic
representation
participation to the
Reparations
Subcommittee.
Item passes for
Introduction as
amended 9-0
R5. Ordinance 104-O-20, Setting
Compensation for the City Clerk
Staff requests the City Council adopt Ordinance
104-O-20, setting the compensation for the City
Clerk.
For Introduction
Approved on Consent
Agenda
R6. Ordinance 105-O-20, Setting
Compensation for the Mayor
Staff requests the City Council adopt Ordinance
105-O-20, setting the compensation for the Mayor.
For Introduction
Approved on Consent
Agenda
R7. Aldermanic Compensation At the Rules Committee's request, Staff has
prepared Ordinances regarding the compensation
for Aldermen (three Ordinances with three different
models) along with one Resolution that would
accompany one Ordinance. Staff requests the City
Item removed from
Consent Agenda
Ald. Wilson made a
motion to move
Council discuss and adopt one of the following
proposals:
Option 1: Ordinance 103-O-20 ($15,990
annual compensation with the City to cover
insurance costs); or
Option 2: Ordinance 106-O-20 ($37,800
annual compensation with the Council
covering the full cost of insurance); or
Option 3: Ordinance 108-O-20 ($15,990
annual compensation to be combined with a
health insurance allowance with the Council
covering the full cost of insurance) AND
Resolution 94-R-20 ($1,400 monthly
allowance).
For Introduction
option 3 for
Introduction. Motions
failed 4-5 vote (Ald.
Wilson, Ald.
Simmons, Ald.
Braithwaite, and Ald.
Rainey voted Yes)
Ald. Wynne made a
motion to move
Option 1 for
Introduction. Motion
passes 5-4 vote.
Item passes for
Introduction as
amended 5-4 vote
(Ald. Rainey, Ald.
Braithwaite, Ald.
Wilson and Ald.
Simmons voted No)
APP1. Approval of Appointments and
Reappointments to Board, Commission
and Committee
The Mayor recommends City Council approval of
the appointment of Angela Valavanis to the
Alternative Emergency Response Subcommittee
and the reappointment of Kristi Bachmann to the
Animal Welfare Board.
For Action
Approved on Consent
Agenda