HomeMy WebLinkAboutMINUTES-2014-02-10-2014City of
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, February 10, 2014
Roll Call: Alderman Wilson Alderman Burrus
Alderman Tendam Alderman Fiske
Alderman Grover Alderman Braithwaite
Alderman Rainey
Absent: Alderman Holmes, Alderman Wynne arrived after Roll Call at
7:54 P.M.
Presiding: Mayor Elizabeth B. Tisdahl
The Regular meeting of the City Council was called to order at 7:40 P.M. after a Roll Call
and a quorum was present.
Mayor Public Announcements and Proclamations:
Mayor Tisdahl announced that Oceanique Restaurant was celebrating their 25th
Anniversary and proclaimed the 101" of February as "Oceanique Day". She presented the
framed proclamation to the proprietor of the Restaurant.
City Manager Public Announcements
Mr. Bobkiewicz asked Suzette Robinson, Director of Public Works to talk about the grant
that the city received from the Metropolitan Water Reclamation District. They have
agreed to fund the Civic Center parking rehabilitation project to be lot constructed by the
fall.
Communications: City Clerk
Clerk Greene announced the registration period for voter registration as well as the
schedule for early voting, time and location for the voters. Also those who are 17 years of
age could register if they will be 18 at the time of the Election Day.
Citizen Comment:
Aaenda items:
The follow persons spoke concerning EAC:
Bavack Echols, Attorney representing the Evanston
Arts Center.
Norah Diedrich, 829 Forest Ave. the Executive Director of EAC
Harold Bauer, 1215 Greenwood
Anne M. Heinz, 525 Judson
Sherry Winger, 2608 Orrington
Andrew Brean, 1704 W Estes
Karen Kibbon, 2831 Sheridan Place
Bob Field, 1528 W. Jongvilter, Chi.
Renee Schleicher, 2026 Hawthorne Lane
Randel Dose, 1807 Wagner, Glenview
Barbara Goldsmueel, 6340 Capulena,
Diana Kast, 445 E Ohio, Chicago
Sue Sommers, 1600 Ashland
Kevin Fay, 329 Spruce St.
Anita Ivy Miller, 3029 Central Ave, Wilmette
Nancy Wickum, 6825 N Kildare Ave
Jim McHolland, 2550 Cowper Ave
Joe Moos, 1136 Sherman
City Council Minutes
February 10, 2014
Page 2 of 8
Lisa Harris, 6433 N. Maplewood, Chicago
Tanya Noble, 596 Sheridan Sq.
Blair Laden, 1864 Sherman Ave
Autoinette Hook, 2900 Lineal St.
Dominic Sansome, 40W980 Kings Mill Rd
Kathy Rospevela, 2101 Payne
Emily McCormick, 2312 W Lunt
Patrick Carr, 9323 Springfield Ave
Caryl Carlsen, 9323 Springfield Ave.
Yri Russell, 1724 Livingston St.
Jennifer Packman, 2744 Crawford
Robert Fields, Chicago, IL 60626
Jack Darin, 525 Sherman also spoke in support of the Electricity Supply Agreement.
(Each of the above names read a message from the online petition of 2,500 comments
for support of EAC to allow them to stay at their current location, except the Attorney and
Norah Diedrick)
Mr. Gregg Pasternack, 542 Michigan Ave. spoke of his concerns for the proposed
changes in the Noise Ordinance.
Mr. Kevin Johnson, 1458 Chicago Ave. spoke of his support to keep the Township
organization alive and he stressed the point of everyone coming out in March to vote on
the referendum.
Junad Rizki, 2784 Sherman
Non -Agenda items:
Junad Rizki, 2784 Sherman spoke on the transparency tactics of the City Manager and
the side deals that are going on.
Items not approved on Consent Agenda:
(A3.2) Approval of an Electricitv Supply Aqreement for 23 City Owned Facilities
(RFP 14-041
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City -owned facilities beginning June 2014. The low responsive
and responsible proposer will be determined upon receipt of pricing on the
morning of February 10, 2014 which will then be presented to Administration and
Public Works Committee that night. Exhibit 1 lists the buildings/facilities being
served by this agreement and the accounts that are being charged.
For Action
(A7) Ordinance 1-0-14. Proposed Amendments and Revisions to Title 9. Chapter
1. Section 13. Title 9. Chapter 5 and Title 9, Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-0-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9,
Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18);
and, -Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25). This ordinance was introduced at
the January 27, 2014 City Council meeting.
For Action
7/28/2015 3:19 PM
City Council Minutes February 10, 2014 Page 3 of 8
(1-13) Harlev Clarke Mansion — Update on Further Discussions with Evanston
Arts Center and Illinois Department of Natural Resources (IDNR) for Future
Use of Mansion
Staff and the Human Services Committee recommend that City Council direct the
City Manager to issue the notice of the lease termination to the Evanston Art
Center pursuant to their current lease agreement and also direct the City
Manager to continue discussions about a partnership with the IDNR on future
use of the mansion.
For Action
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council meeting January 27, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al) City of Evanston Payroll through 1/26/14 $3,217,465.96
(A2) City of Evanston Bills for FY2014 2/11/14 $1,705,553.12
City of Evanston Bills for FY2013 2/10/14 $1,304,684.19
Credit Card Activity for period ending 12/31/13 $ 121,550.19
For Action
(A3.1) Approval of Contract with CS Geologic LLC for Environmental Consultinq
Services
Staff recommends that City Council authorize the City Manager to negotiate and
execute a contract for Environmental Consulting Services with CS Geologic LLC
(920 Cambridge Drive, Libertyville, IL) in an amount not to exceed $32,000.
Funding will be from the Environmental Compliance Account 7800.62130.
For Action
(A3.3) Approval of 2014 Fuel Purchase from Palatine Oil Companv Incorporated
Staff recommends approval of 2014 fuel purchases in the amount of $950,000
from Palatine Oil Company Incorporated (900 National Parkway, Suite 260,
Schaumburg, IL). Palatine Oil Company is the Suburban Purchasing
Cooperative/Northwest Municipal Conference Bid winner for all grades and types
of fuels that are utilized by City vehicles. Funding is provided from the Fleet
Services Major Maintenance Budget for Automotive Equipment (7710.65035).
The 2014 budget has an approved amount of $1,020,000 of which $950,000 has
been allocated for these types of fuel purchases.
For Action
(A3.4) Approval of Contract Renewal with Wentworth Tire Service for Tire Repair
Services (Bid 12-164)
Staff recommends that City Council authorize the 2"d contract renewal for tire
repair and recapping services for FY2014 in the amount of $25,008 with
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City Council Minutes February 10, 2014 Page 4 of 8
Wentworth Tire Service (300 North York Road, Bensenville, IL). Funding is
provided by the FY2014 Tires and Tubes Account (7710.65065), which has a
budgeted amount of $32,500. The $25,008 represents 76.9% of this budgeted
amount.
For Action
(A3.5) Approval of 2014 Cold Patch Material Purchase from Peter Baker & Son
Staff recommends approval of the purchase of cold patch material for cold
weather street maintenance activities from Peter Baker & Son (1349 Rockland
Road Lake Bluff, IL) in the not to exceed amount of $50,000. Peter Baker & Son
is the successful bid winner from the joint purchase bid let by the Municipal
Partnering Initiative. Funding is provided by the Streets General Fund
(2670.65055) in the amount of $30,000, Water Fund (7115.65051) in the amount
$10,000, and Sewer Fund (7400.65051) in the amount of $10,000.
For Action
(A3.6) Approval of Renewal of Annual Azteca Citvworks Maintenance and Support
Agreement
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term February 21, 2014 through February 20, 2015 with Azteca Systems Inc.
(11075 South State Street, Sandy, UT) for Cityworks work order and service
request management software in the amount of $22,405. Funding is provided by
Utilities Department (Accounts 7125.62340 and 7410.62340) and Public Works
Department (2670.62509). The renewal cost for 2014 reflects zero increase from
the previous year for the same number of licenses.
For Action
(A3.7) Approval of Contract with Chicaao Communications LLC for Purchase of
Emerqencv Tone Alertinq Svstem for the Fire Department
Staff recommends that City Council authorize the City Manager to execute a
contract for the purchase and installation of an Emergency Tone Alerting System
from Chicago Communications LLC (200 Spangler Avenue, Elmhurst, IL) in the
amount of $219,815.48. Funding is provided by the Emergency Telephone
System Board's Equipment Account (5150.65625) with a budget of $297,000.
For Action
(A3.8) Approval of Schafer Consultina Contract Extension
Staff recommends that City Council authorize the City Manager to execute a
change order with Schafer Consulting (34179 Golden Lantern #105, Dana Point,
CA) for Financial Management (FM) and Human Resource/Payroll (HR) software
system support in the amount of $55,000. Funding will be provided by General
Fund salary vacancy savings associated with the IT Application and
Development Manager and the Human Resource Specialist positions.
For Action
7/28/2015 3:19 PM
City Council Minutes February 10, 2014 Page 5 of 8
(A4) Approval of Change Order No. 1 for Davis Street Water Main & Sewer
Replacement Proiect (Bid 13-36)
Staff recommends that the City Council authorize the City Manager to execute
Change Order No. 1 with Bolder Contractors, Inc. (less $9,000 non-compliance
penalty due to Bolder Contractors violation of City of Evanston Local
Employment Program (LEP) ordinance 1-17-1(C) 2) for the not -to -exceed
amount of $60,592.43 for completing additional constructions items for the
project (Bid 13-36). This change order will increase the total contract amount
from $2,648,200 to $2,717,792.43. Funding is provided by $58,465.59 from the
Water Fund (Account 733086.65515), and $11,126.84 from the Sewer Fund
(Account 7420.65515). The $9,000 fine will be taken on a pro-rata basis from
each of the above accounts. Prior to this expenditure, there was a total saving of
$174,877 in the Water and the Sewer Funds from the 2013 water main
replacement and sewer improvement projects
For Action
(A5) Resolution 8-R-14. 2014 Motor Fuel Tax (MFT) Street Resurfacinq Program
Staff recommends approval of Resolution 8-R-14 authorizing the City Manager to
sign the agreement with the Illinois Department of Transportation (IDOT) for the
2014 MFT Street Resurfacing Program. Funding is provided by the Motor Fuel
Tax Account (5100.65515) in the amount of $1,400,000.
For Action
(A6) Resolution 9-R-14. Illinois Department of Transportation (IDOT) Agreement
for Traffic Signal Upgrades
Staff recommends approval of Resolution 9-R-14 authorizing the City Manager to
sign the standard Illinois Department of Transportation cost participation
agreement for upgrading the traffic signals on the state highways within the City
of Evanston. Funding will be provided by the Capital Improvement Plan (CIP)
(Account 415937.65515) which has $150,000 budgeted for pedestrian safety
improvements.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P1) Ordinance 24-0-14. Granting a Special Use for a Tvpe 2 Restaurant. Just
Turkev. at 2430 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 24-0-14 granting a special use permit for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. The requested special use permit will bring a new
small business with healthy food options to the city and will utilize a currently
vacant space in an existing commercial center. The applicant wishes to open as
soon as possible, and the building permit will be ready before the February 24,
2014 City Council meeting. Alderman Braithwaite requests suspension of the
Rules for Introduction and Acton on February 10, 2014.
For Introduction and Action
7/28/2015 3:19 PM
City Council Minutes
February 10, 2014
Page 6 of 8
(P2) Ordinance 25-0-14. Grantina a Special Use for a Tvpe 2 Restaurant. Asia
Express, at 1009 Davis Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 25-0-14 granting a special use permit for a Type 2 Restaurant, Asia
Express, at 1009 Davis Street. The requested special use permit will bring a new
quick -serve restaurant to the city and will utilize a currently vacant space in the
downtown.
For Introduction
(133) Ordinance 15-0-14. Amendina the Zonina Ordinance with Reaards to
Distance of Air Conditionina Equipment from Lot Lines
The Plan Commission and City staff recommend adoption of Ordinance 15-0-14
amending the Zoning Ordinance to reduce the required setback for air
conditioning equipment to 8' for most property lines, 6' for interior side yards
when the equipment is located within 2' of the principal structure and
appropriately screened, and 4' for street side yards when the equipment is
located within 2' of the principal structure and appropriately screened. This
ordinance was introduced at the January 27, 2014 City Council meeting.
For Action
(P4) Ordinance 3-0-14. Amendina the Zonina Ordinance to Create Business or
Vocational School Use and Amend the Definition of Colleae/University
Institution
The Plan Commission and City staff recommend adoption of Ordinance 3-0-14
amending the Zoning Ordinance to establish a use category for Business or
Vocational Schools with land use regulations as permitted uses in all
Commercial, Mixed Use, and University Districts, and special uses in all other
zoning districts, and amending the existing definition of College/University
Institution to clarify the distinction between the two use categories. As amended
by the Planning & Development Committee, Ordinance 3-0-14 now reflects
Business or Vocational Schools as not allowed as permitted or special uses in all
residential zoning districts. This ordinance was introduced at the January 27,
2014 City Council meeting.
For Action
HUMAN SERVICES COMMITTEE
(111) Approval of Township of Evanston January 2014 Bills
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
January 2014. The total approved by Human Services Committee is $79,980.63.
Funding is provided by the Township budget.
For Action
(112) Ordinance 8-0-13. Amendina Title 2. Chapter 3 of the Citv Code to Reflect
Chanaes in the Commission on Aainq,
Staff recommends adoption of Ordinance 8-0-13 amending Title 2, Chapter 3 of
the City Code to reflect changes in the Commission on Aging. This ordinance
7/28/2015 3:19 PM
1
1
1
City Council Minutes February 10, 2014 Page 7 of 8
was introduced at the May 13, 2013 City Council meeting, and should have come
to Council for final adoption on May 27, 2013. However, this ordinance was
mistakenly never brought back to Council for final action.
For Action
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded by
Alderman Grover. With a Roll Call vote of 8-0 the Consent Agenda was approved.
Items for discussion:
(A3.2) Approval of an Electricitv Supply Agreement for 23 City Owned Facilities
(RFP 14-04)
Staff recommends approval of an Electricity Supply Agreement with the low,
responsive and responsible proposer to RFP 14-04 to supply electrical energy to
twenty-three (23) City -owned facilities beginning June 2014. The low responsive
and responsible proposer will be determined upon receipt of pricing on the
morning of February 10, 2014 which will then be presented to Administration and
Public Works Committee that night. Exhibit 1 lists the buildings/facilities being
served by this agreement and the accounts that are being charged.
For Action
Alderman Rainey motioned for approval and Alderman Wynne seconded the motion. A
Roll Call vote was 8-0 and the motion was passed.
(A7) Ordinance 1-0-14. Proposed Amendments and Revisions to Title 9. Chapter
1. Section 13. Title 9. Chapter 5 and Title 9. Chapter 16
Staff submits for review and consideration adoption of Ordinance 1-0-14
provisionally amending Title 9 to the Evanston City Code as follows: Title 9,
Chapter 5, General Offenses (amendments, revisions and deletions); Tittle 9,
Chapter 1, Section 13, Offenses Against Public Officers (moved from 9-5-18);
and, Title 9, Chapter 16, Panhandling and Soliciting (no changes or edits being
made, just being moved from Section 9-5-25). This ordinance was introduced at
the January 27, 2014 City Council meeting.
For Action
Alderman Rainey stated she was asked to remove the item and then stated a number of
Aldermen would like to speak to the item. Alderman Wilson motioned to have the item
held over until the next Council meeting, to obtain more information concerning the
changes.
(P1) Ordinance 24-0-14. Granting a Special Use for a Tvpe 2 Restaurant. Just
Turke►r, at 2430 Main Street
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 24-0-14 granting a special use permit for a Type 2 Restaurant, Just
Turkey, at 2430 Main Street. The requested special use permit will bring a new
small business with healthy food options to the city and will utilize a currently
vacant space in an existing commercial center. The applicant wishes to open as
soon as possible, and the building permit will be ready before the February 24,
2014 City Council meeting. Alderman Braithwaite requests suspension of the
Rules for Introduction and Acton on February 10, 2014.
For Introduction and Action
7/28/2015 3:19 PM
City Council Minutes February 10, 2014 Page 8 of 8
Alderman Fiske motioned to approve for action and it was seconded, and with Roll Call
vote of 8-0 the motion passed.
(1113) Harlev Clarke Mansion — Update on Further Discussions with Evanston
Arts Center and Illinois Department of Natural Resources (IDNR) for Future
Use of Mansion
Staff and the Human Services Committee recommend that City Council direct the
City Manager to issue the notice of the lease termination to the Evanston Art
Center pursuant to their current lease agreement and also direct the City
Manager to continue discussions about a partnership with the IDNR on future
use of the mansion.
For Action
Alderman Braithwaite motioned for approval and it was seconded. Alderman Grover
motioned to extend the time to the end of January 31, 2015. A Voice vote for the
extension was approved with a unanimous voice vote.
Call of the Wards:
Ward 4, Alderman Wilson had no report.
Ward 6, Alderman Tendam had no report.
Ward 7, Alderman Grover she announced the ward 5 meeting on Thursday January 20
and on January 27th a joint meeting will be held with a change in location as well.
Ward 8, Alderman Rainey announced there are a number of emails that are ill-informed
concerning the cameras on Howard Street and requested an apology from the group.
She requests the involvement of Aldermen to decide to have or not have cameras in their
perspective wards.
Ward 9, Alderman Burrus announced a joint ward meeting of her and Alderman Rainey
at the Levy Center on Wednesday at 7:00 P.M.
Ward 1, Alderman Fiske thanked the Streets and Sanitation Department for all of their
work in cleaning the streets of the snow. March 4th ward 2's meeting at the Public Library.
Ward 2, Alderman Braithwaite announced this Thursday at District 65 at 7:00 P.M. will be
his ward meeting.
Ward 3, Alderman Wynne reminded listeners at the next Plan Commission the proposed
building at Main & Chicago will be discussed. She also wished Alderman Holmes a
speedy recovery.
The Regular Meeting of the Council was motioned to adjourn and with a unanimous voice
vote the meeting adjourned at 10:25 P.M.
Submitted by,
Hon. Rodney Greene, MMC
7/28/2015 3:19 PM