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Home My WebLink AboutMINUTES-2014-02-24-2014nvac ofston CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE He MORTON CIVIC CENTER COUNCIL CHAMBERS Monday, February 24, 2014 Roll Call: Alderman Tendam Alderman Braithwaite Alderman Grover Alderman Wynne Alderman Rainey Alderman Wilson Alderman Burrus Alderman Holmes Alderman Fiske Absent: Aldermen Holmes and Burrus Presiding: Mayor Elizabeth B. Tisdahl The Regular Meeting of the City Council was called to order at 7:22 P.M. by the Mayor after a Roll Call verified a quorum was present. Mavor Public Announcements and Proclamations Mayor Tisdahl announced the birthday of Alderman Tendam and wished him a happy birthday. Citv Manaaer Public Announcements Mr. Lyons called upon Emily Guthrie to give a First Night Update. She reported their goal was $70,000 and they acquired over $100,000. She also presented a profit & loss data sheet to the Council and a slide presentation with musical interludes. Fire Department 2013 Annual Report was presented by Fire Chief Klaiber who gave an impressive annual report. James Maiworm, Asst. Director/Operations/Facilities who spoke on the many ;potholes in the city as a result of the snow fall. He also stated they are now beginning to remove snow from the side and secondary streets. Communications: Citv Clerk The Clerk announced the 1st Dajae Coleman Achievement Award Ceremony that will take place on Sunday, March 2, 2014 from 4-6 PM at the KOI Restaurant a cost of $35.00/person. The Clerk also announced the request for a Special Township Meeting that has been requested by petition for March 11, 2014 at 6:45 PM in the Council Chamber. City Council Agenda February 24, 2014 Page 2 of 9 Citizen Comment Junad Rizki, 2284 Sherman spoke of his concerns about the Robert Crown proposal. He pointed out with his investigations of the structural. Jacki April was concerned about the City Manager's short list of answers to the League of Women Voters that dealt with what the Township does (only a paragraph) compared to the full page flyer she displayed. She wanted to know if the city was going to drop the other services the Township provides and just deal with financial aid. She also asked voters to come out and vote no to the dissolution of the Township. SPECIAL ORDERS OF BUSINESS (SP1) Robert Crown Redevelopment Proiect Staff recommends that City Council discuss and provide direction on next steps for the Robert Crown Redevelopment Project. Staff will present a summary report at the February 24, 2014 City Council meeting. For Discussion (SP2) Resolution 11-R-14 Authorizina Illinois Department of Natural Resources (IDNR) Grant Application for the Robert Crown Center Proiect Staff recommends that City Council adopt Resolution 11-R-14 authorizing the application for an Illinois Park and Recreational Facility Construction (PARC) reimbursement grant from the IDNR to fund the Robert Crown Center Construction Project in the amount of $2.5 million. For Action After Mr. Lyons lengthy presentation and questions were answered the Council took a voice vote that was unanimous to accept the proposed resolution. Items not approved on Consent Agenda: (A4) Ordinance 29-0-14, Sale of Surplus Fleet Vehicle Staff recommends that City Council adopt Ordinance 29-0-14 which directs the City Manager to offer a vehicle owned by the City for sale through public auction at the special Northwest Municipal Vehicle Auction being sponsored by Manheim Auto Auctions on or around Tuesday, April 28, 2014. This vehicle is presently out of service. For Introduction (A5) Ordinance 33-0-14, Amendina the Citv Code to Establish a 3-Wav Stop Control at the Intersection of Greenleaf Street and Hartrev Avenue Staff recommends adoption of Ordinance 33-0-14 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Greenleaf Street and Hartrey Avenue. Funding is provided by the General Fund -Traffic Control Supplies (2670.65115), with a budget of $40,000 for FY 2014. For Introduction 7/28/2015 3:21 PM City Council Agenda February 24, 2014 Page 3 of 9 (A6) Ordinance 19-0-14. Amendina Title 10. Motor Vehicles and Traffic. Chapter 11. Traffic Schedules. Section 22. to Include Additional Streets to Evanston Resident Only Parkina The Transportation/Parking Committee and staff recommend that the City Council amend Title 10, Motor. Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking District Subsection (13) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week to include the area north of Howard Street to and including Mulford Street and east of Custer Avenue to the Metra (Union Pacific) tracks. For Introduction (A7) Ordinance 27-0-14. Decreasina the Number of Class C Liauor Licenses for Taco Diablo. LLC d/b/a Taco Diablo Staff recommends City Council adoption of Ordinance 27-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, by decreasing the number of authorized Class C liquor licenses from twenty-four (24) to twenty- three (23), due to the closing of Taco Diablo, 1029 Davis Street. For Introduction (A8) Ordinance 28-0-14. Decreasina the Number of Class D Liauor Licenses for Konishi. Inc. d/b/a Lulu's Dim Sum and Then Sum Staff recommends City Council adoption of Ordinance 28-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of authorized Class D liquor licenses from twenty-nine (29) to twenty- eight (28), due to the closing of Konishi, Inc. d/b/a Lulu's Dim Sum and Then Sum, 804 Davis Street. For Introduction (A9) Ordinance 31-0-14. Decreasina the Number of Class D Liauor Licenses for E. Hsieh. Inc. d/b/a Pine Yard Restaurant Staff recommends City Council adoption of Ordinance 31-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of authorized Class D liquor licenses from twenty-eight (28) to twenty-seven (27), due to the closing of E. Hsieh, Inc. d/b/a Pine Yard Restaurant, 1033 Davis Street. For Introduction CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council meeting February 10, 2014 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (Al) City of Evanston Payroll through 2/09/14 $2,934,237.37 7/28/2015 3:21 PM City Council Agenda February 24, 2014 Page 4 of 9 (A2) City of Evanston Bills 2/25/14 $1,726,291.26 For Action (A3.1) Approval of Renewal of Annual Oracle (EnterpriseOne) Maintenance and Support Sole Source Aareement Staff recommends approval to renew the annual sole source maintenance and support agreement for the term March 1, 2014 through August 31, 2014 with Oracle Corporation (20 Davis Drive, Belmont, CA) for the City's JD Edwards- EnterpriseOne software in the amount of $70,409.43. Funding is provided by the Computer Licensing and Support account (1932.62340) with a 2014 Budget of $167,000. For Action (A3.2) Approval of Contract with Mid American Water for 2014 Water Distribution Svstem Materials (Bid 14-061 Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of 2014 Distribution System Materials with Mid American Water of Wauconda (1125 N. Old Rand Road, Wauconda, IL) in the amount of $64,739.55. Funding is provided by the Water Fund Account 7115.65055 with a FY 2014 budget allocation of $130,000. For Action (A3.3) Approval of One-vear Contract Extension for the 2013 Granular Materials Contract with G&M Truckinq. Inc. (Bid 13-05) Staff recommends that City Council authorize the City Manager to execute the one-year contract extension of the 2013 Granular Materials contract to G&M Trucking, Inc. (8811 Kathy Lane, Des Plaines, IL) in the amount of $34,747.50. Funding is provided as follows: $20,000.00 from the Water Fund Account 7115.65055 and $14,747.50 from the Sewer Fund Account 7400.65055. For Action (A3.4) Approval of Contract with Lake Erie Diving. Inc. for the 48-Inch Diameter Water Intake Improvements (Bid 14-031 Staff recommends that City Council authorize the City Manager to award a contract in the amount of $1,388,272 to Lake Erie Diving, Inc. (362 Blackbrook Road, Painesville, OH) for the 48-Inch Diameter Intake Improvements, contingent upon receiving the appropriate loan funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated that the IEPA will provide loan funding from the State Revolving Fund in an amount up to $1,777,138 for this project. For Action (A3.5) Approval of Supervisory Control and Data Acquisition (SCADA) Support Services Aareement with CDM Smith (RFP 14-02) Staff recommends City Council authorize the City Manager to execute a two-year agreement for SCADA Integration Services with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the not -to -exceed amount of $133,000. Funding is provided by the Water Fund. For FY14, this project has a budget of $108,000 7/28/2015 3:21 PM City Council Agenda February 24, 2014 Page 5 of 9 ($70,000 in Account 7100.62245 and $38,000 in Account 7100.65070). For FY15, $25,000 will be budgeted for on -call support services, which is included in the two-year agreement. For Action (A3.6)Approval of Maintenance Contract Extensions with DataPark. Inc. and Revcon Technoloqv Group., Inc. for the Maintenance of Parkinq Access and Revenue Control Systems Staff recommends that the City Council authorize the City Manager to extend the maintenance contracts with DataPark, Inc., (1631 Neptune Drive, San Leandro, CA) and Revcon Technology Groups, Inc., (1715 Courtland Court, Addison, IL) to provide maintenance for the DataPark Parking Access and Revenue Control System and the audio and camera surveillance portion for the City's three downtown parking garages on a month -by -month basis for 6 months in the amount of $14,667.60 per month. Funding is provided by the Parking Fund accounts (7025.62509, 7036.62509 and 7037.62509). For Action (A3.7)Approval of Tree Inventory and GPS Services Agreement with Davey Resource Group (RFP 13-221 Staff recommends that City Council authorize the City Manager to execute a contract with Davey Resource Group (1500 North Mantua Street, Kent, OH) to perform an inventory and GPS services for all public trees in the amount of $122,000. Funding for this project is included in the approved FY2014 CIP budget, which has a line item allocation of $250,000 for Public Tree Inventory and Cityworks Implementation. For Action (A3.8) Approval of Purchase of Three Sidewalk Tractor Plows from Atlas Bobcat and Russo's Power Equipment. Inc. Staff recommends City Council approval for the purchase of three (3) sidewalk tractors with v-plows, rotary broom, and snow blower attachments in the amount of $169,867 as follows: two Toolcat plows from Atlas Bobcat (5000 N River Road, Schiller Park, IL) in the amount of $140,846, and one Kubota plow from Russo's Power Equipment, Inc. (9525 W. Irving Park Road, Schiller Park, IL) in the amount of $29,021. Funding is provided by the Streets and Sanitation Budget (2665.65625) and the Fleet Equipment Replacement Fund (7780.65550). For Action (A3.9) Approval of Vehicle Purchase of 12-Passenger Van for Parks Recreation and Community Services from Currie Motors Staff recommends City Council approval for the replacement purchase of one (1) 12-passenger van for the Parks, Recreation, and Community Services Department in the total amount of $25,218 from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL). Funding is provided by the Equipment Replacement Fund account (7780.65550) which has a budget of $2,694,000. For Action 7/28/2015 3:21 PM City Council Agenda February 24, 2014 Page 6 of 9 (A3.10)Approval of 2014 Tire Purchases from Wentworth Tire Service Staff recommends approval of tire purchases for the 2014 Fiscal Year in the amount of $65,000 from Wentworth Tire Service (300 North York Road, Bensenville, IL). Wentworth Tire Service is an authorized distributor of tires within the State Bid Award #4017031. Funding is provided by the Fleet Services account for Tires and Tubes (7710.65065). The FY 2014 budget has an approved amount of $90,000 for tire purchases and tire repair services. For Action (AS) Ordinance 33-0-14. Amendina the Citv Code to Establish a 3-Wav Stop Control at the Intersection of Greenleaf Street and Hartrev Avenue Staff recommends adoption of Ordinance 33-0-14 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Greenleaf Street and Hartrey Avenue. Funding is provided by the General Fund -Traffic Control Supplies (2670.65115), with a budget of $40,000 for FY 2014. For Introduction (A6) Ordinance 19-0-14, Amendinq Title 10. Motor Vehicles and Traffic. Chapter 11. Traffic Schedules. Section 22. to Include Additional Streets to Evanston Resident Only Parkinq The Transportation/Parking Committee and staff recommend that the City Council amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking District Subsection (B) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week to include the area north of Howard Street to and including Mulford Street and east of Custer Avenue to the Metra (Union Pacific) tracks. For Introduction (A7) Ordinance 27-0-14. Decreasinq the Number of Class C Liquor Licenses for Taco Diablo. LLC d/b/a Taco Diablo Staff recommends City Council adoption of Ordinance 27-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, by decreasing the number of authorized Class C liquor licenses from twenty-four (24) to twenty- three (23), due to the closing of Taco Diablo, 1029 Davis Street. For Introduction (A8) Ordinance 28-0-14. Decreasinq the Number of Class D Liquor Licenses for Konishi. Inc. d/b/a Lulu's Dim Sum and Then Sum Staff recommends City Council adoption of Ordinance 28-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of authorized Class D liquor licenses from twenty-nine (29) to twenty- eight (28), due to the closing of Konishi, Inc. d/b/a Lulu's Dim Sum and Then Sum, 804 Davis Street. For Introduction 7/28/2015 3:21 PM 1 1 1 City Council Agenda February 24, 2014 Page 7 of 9 (A9) Ordinance 31-0-14. Decreasina the Number of Class D Liquor Licenses for E. Hsieh, Inc. d/b/a Pine Yard Restaurant Staff recommends City Council adoption of Ordinance 31-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of authorized Class D liquor licenses from twenty-eight (28) to twenty-seven (27), due to the closing of E. Hsieh, Inc. d/b/a Pine Yard Restaurant, 1033 Davis Street. For Introduction (A10) Ordinance 30-0-14. Amendina Subsection 3-4-6-(U) of the Citv Code to Decrease Class U Liquor License Fees. Local Liquor Commissioner recommends approval of Ordinance 30-0-14, "Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor License Fees." Class U licenses authorize the sale of beer and wine for consumption to patrons of a theater presenting live stage performances. The Local Liquor Commissioner recommends that the City of Evanston Class U Liquor License be amended to a $500.00 annual fee from the current $1,300.00 fee. For Introduction PLANNING AND DEVELOPMENT COMMITTEE (P1) Ordinance 25-0-14. Grantina a Special Use for a Tvpe 2 Restaurant. Asia Express, at 1009 Davis Street The Zoning Board of Appeals and City staff recommend the adoption of Ordinance 25-0-14 granting a special use permit for a Type 2 Restaurant, Asia Express, at 1009 Davis Street. The requested special use permit will bring a new quick -serve restaurant to the city and will utilize a currently vacant space in the downtown. This Ordinance was introduced at the February 10, 2014 City Council meeting. For Action APPOINTMENTS (01) For Appointment to: Commission on Aging Commission on Aging Environment Board Environment Board Environment Board Environment Board Housing and Homelessness Commission Mental Health Board Plan Commission Plan Commission Utilities Commission William Green Mary Signatur Garth Huskey Linda Young Husayn Allmart Jamal Bowleg Ellen Cushing Melanie Race Carol Goddard Andrew Pigozzi Mark White 7/28/2015 3:21 PM City Council Agenda February 24, 2014 Page 8 of 9 Items for discussion: (A4) Ordinance 29-0-14, Sale of Surplus Fleet Vehicle Staff recommends that City Council adopt Ordinance 29-0-14 which directs the City Manager to offer a vehicle owned by the City for sale through public auction at the special Northwest Municipal Vehicle Auction being sponsored by Manheim Auto Auctions on or around Tuesday, April 28, 2014. This vehicle is presently out of service. For Introduction Alderman Rainey stated this item was held in committee. (A5) Ordinance 33-0-14. Amendina the Citv Code to Establish a 3-Wav Stop Control at the Intersection of Greenleaf Street and Hartrev Avenue Staff recommends adoption of Ordinance 33-0-14 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Greenleaf Street and Hartrey Avenue. Funding is provided by the General Fund -Traffic Control Supplies (2670.65115), with a budget of $40,000 for FY 2014. For Introduction (A6) Ordinance 19-0-14. Amendina Title 10. Motor Vehicles and Traffic, Chapter 11. Traffic Schedules. Section 22. to Include Additional Streets to Evanston Resident Only Parkina The Transportation/Parking Committee and staff recommend that the City Council amend Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 22: Evanston Resident Only Parking District Subsection (B) District E-2: Six o'clock (6:00) P.M. to six o'clock (6:00) A.M., seven (7) days a week to include the area north of Howard Street to and including Mulford Street and east of Custer Avenue to the Metra (Union Pacific) tracks. For Introduction (A7) Ordinance 27-0-14. Decreasina the Number of Class C Liauor Licenses for Taco Diablo, LLC d/b/a Taco Diablo Staff recommends City Council adoption of Ordinance 27-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(C), as amended, by decreasing the number of authorized Class C liquor licenses from twenty-four (24) to twenty- three (23), due to the closing of Taco Diablo, 1029 Davis Street. For Introduction (A8) Ordinance 28-0-14. Decreasina the Number of Class D Liauor Licenses for Konishi, Inc. d/b/a Lulu's Dim Sum and Then Sum Staff recommends City Council adoption of Ordinance 28-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of authorized Class D liquor licenses from twenty-nine (29) to twenty- eight (28), due to the closing of Konishi, Inc. d/b/a Lulu's Dim Sum and Then Sum, 804 Davis Street. For Introduction 7/28/2015 3:21 PM City Council Agenda February 24, 2014 Page 9 of 9 (A9) Ordinance 31-0-14. Decreasina the Number of Class D Liauor Licenses for E. Hsieh. Inc. d/b/a Pine Yard Restaurant Staff recommends City Council adoption of Ordinance 31-0-14, amending Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, by decreasing the number of authorized Class D liquor licenses from twenty-eight (28) to twenty-seven (27), due to the closing of E. Hsieh, Inc. d/b/a Pine Yard Restaurant, 1033 Davis Street. For Introduction Alderman Rainey asked for suspension of the rules for all items from A5 — A9 and motioned for approval. It was seconded by Alderman Grover the Roll Call vote was 7-0 (Aldermen Holmes and Burrus were absent), and the motion to adopt was passed. Call of the Wards Ward 6, Alderman Tendam had no report, but thanked everyone for his birthday wishes. Ward 7, Alderman Grover 7th and 5t" ward meeting at 7 PM Lewis Hall on the campus of Northwestern. Ward 8, Alderman Rainey had no report. Ward 1, Alderman Fiske wanted Alderman Rainey to invite the students to her 1st ward meeting on March 4th.at the Library. Ward 2, Alderman Braithwaite had no report. Ward 3, Alderman Wynne had no report. Ward 4, Alderman Wilson had no report. Alderman Wilson motioned to convene into Executive Session, and with a unanimous Voice Vote the meeting ended at 9:20 P.M. Submitted by, Hon. Rodney Greene, MMC City Clerk 1 7/28/2015 3:21 PM