HomeMy WebLinkAboutMINUTES-2014-03-24-2014City of
Evanston
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 24, 2014
Roll Call: Alderman Burrus
Alderman Holmes
Alderman Fiske
Alderman Wilson
Alderman Braithwaite
Alderman Grover
Alderman Wynne
Alderman Rainey
Absent: Alderman Tendam
Presiding: Mayor Elizabeth B. Tisdahl
The Regular Meeting of the City Council was called to order at 9:21 P.M.
Mayor Public Announcements and Proclamations
Mayor Tisdahl announced the following: "National Public Health Week, April 7-13, 2014",
and "Fair Housing Month, April 2014". She then read from a letter Alderman Tendam
requested to be read concerning the death of Reed Hagee and her legacy.
City Manager Public Announcements
City Manager Bobkiewicz announced the grant award from The Illinois Department of
Natural Resources in the amount $200,000.00 (" 2014 Boat Access Area Development
Grant").
Communications: City Clerk
Clerk Greene announced the Special Township Meeting to be held at 6:45 P.M., March
25, 2014 in the Council Chambers.
Citizen Comments:
Junad Rizki, 2289 Sheridan was allotted the times from Carlis B. Sutton and Prisicilla
Giles. Mr. Rizki spoke of their concerns of the item A3.3 "Approval of Agreement with
CDM Smith for Reservoir and Clearwell Planning Study". He stated there is no need to
replace the water tank on the property of Northwestern, from two other studies it was
suggested to just repair the top and not construct a new tank. The cost of the study was
$86,000.00. He also stated there was no benefit to the City but to Northwestern and the
University should pay for the move and cost for a new water tank. He also suggested to
have an audit of the Water Department, calling it a fiscal mess, and that Mr. Stoneback
should be held accountable.
City Council Agenda March 24, 2014 Page 2 of 8
Non -Agenda Items:
Jerri Garl, 1607 Dobson Street spoke of her concerns of the proposed cameras and their
placement throughout the City. She stated that $60,000.00 has already been expended
and the project has designated where these cameras will be placed. She also stated in
other cities where cameras have been placed has escalated in racial disparities in stops,
searches and arrests were increased. She wanted know the following answers: (1) Did
City Council authorize the expanded camera project, (2) Who gave the final approval, (3)
Will Evanston residents have a voice in the placement of the cameras, (4) Will there be
further discussions. She has requested a more transparent approach for the camera
placements with a more open dialogue.
Junad Rizki, 2289 Sheridan stated before staff makes statements to the public and
Council questions should be asked. He also requested that Alderman Burrus should
recuse herself from anything that deals with Northwestern due to her employment with
the University.
Betty Ester, 2031 Church Street asked the Council for help in making the transition
smooth and transparent to all, and that she will see you all at the Special Township
meeting tomorrow at 6:45 in the Council Chamber.
SPECIAL ORDER OF BUSINESS
(SP1) FY2013 Year End Financial Report
Staff recommends City Council accept the unaudited year-end Financial Report
for FY 2013 and place on file.
For Action: Accent and Place on File
Mr. Lyons came forth to share a slide presentation of the Financial Report. He stated
the water fund has a triple A certification. Mr. Bobkiewicz interjected the award from the
Illinois Chapter American Water Works Association awarded the City of Evanston the
"Most Outstanding Water Utility in the State of Illinois" and this presentation will occur at
the next Council Meeting. Mr. Lyons also passed out a paper report to the Council and
the persons in the Chamber. Please refer to the attached document.
Items not approved on Consent Agenda:
(A3.3) Approval of Agreement with CDM Smith for Reservoir and Clearwell
Planninq Studv (RFP 14-10)
Staff recommends City Council authorize the City Manager to execute an
agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125
South Wacker Drive, Suite 600, Chicago, IL) in the not -to -exceed amount of
$86,359. Funding is provided by the Water Fund, Account 733126.62140, with a
budget of $100,000 for FY 2014.
For Action
(A6) Approval of Grant Agreement with the Illinois Historic Preservation Aqencv
to Inventory and Record Landmark Properties Located Outside Local
Historic Districts
Staff recommends that the City Council authorize the City Manager to sign a
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City Council Agenda March 24, 2014 Page 3 of 8
grant agreement for $53,200 with the Illinois Historic Preservation Agency (IHPA)
to inventory and record with the Cook County Recorder of Deeds designated
Evanston landmarks located outside local Evanston Historic Districts. The grant
is $37,240 to be reimbursed to the City, with the City's match of $15,960.
Following the March 10, 2014 Administration & Public Works Committee
meeting, staff revisited the City contribution and was able to decrease the City's
financial expenditure to $3,990 through the increased utilization of volunteers.
For Action
(P1) Ordinance 36-0-14, Grantinq a Special Use for Commercial Indoor
Recreation and a Drive Throuqh Facilitv. Little Beans Cafe, at 430 Asbury
Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 36-0-14 granting a special use permit for Commercial Indoor
Recreation and a Drive Through Facility, Little Beans Cafe, at 430 Asbury
Avenue. The applicant has complied with all zoning requirements, and meets all
of the standards for a special use in the B2 Business District. The applicant
requests suspension of the Rules for Introduction and Action on March 24, 2014.
For Introduction and Action
CONSENT AGENDA
(Ml) Approval of Minutes of the Regular City Council meeting March 10, 2014
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al) City of Evanston Payroll through 3/9/14 $2,702,907.62
(A2) City of Evanston Bills
For Action
3/25/14 $2,513,982.69
(A3.1) Approval of Contract with CTR Systems. Inc. for 2014 CIPP Spot Line
Sewer Rehabilitation (Bid 14-13)
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 CIPP Spot Line Sewer Rehabilitation with CTR Systems,
Inc. (7400 Waukegan Road, Niles, IL) in the amount of $48,114. Funding is
provided by the Sewer Fund, Account 7400.62461, which has a FY 2014 budget
of $215, 000.
For Action
(A3.2) Approval of 2014 CIPP Sewer Rehabilitation Contract A with Insituform
Technologies USA. LLC (Bid 14-121
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City Council Agenda March 24, 2014 Page 4 of 8
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2014 Cured -In -Place Pipe Lining Contract A with Insituform
Technologies USA, LLC (17988 Edison Avenue, Chesterfield, MO) in the amount
of $318,989.40. Funding is provided by the Sewer Fund, Account 7420.62461,
which has a FY 2014 budget allocation of $515,000.
For Action
(A3.4) Approval of Renewal of Annual Harris Computer Svstems Maintenance and
Support Aqreement for Utilitv Billinq Software
Staff recommends that City Council authorize the City Manager to execute a
renewal of the annual sole source maintenance and support agreement for the
term March 1, 2014 through February 28, 2015 with Harris Computer Systems (1
Antares Drive, Suite 400, Ottawa, Ontario) for Harris NorthStar Utility Billing
software in the amount of $42,698.96. Funding is provided by the Utilities
Department, Account 7125.62340.
For Action
(A3.5) Approval of the Purchase of Two Replacement Vehicles for Utilities
Department
Staff recommends City Council approval for the purchase of two (2) replacement
vehicles for the Utilities Department in the total amount of $167,808 as follows:
from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL) in the amount of
$34,511 and from Rush Truck Center (formerly Prairie Archway International,
401 S. Dirksen Parkway, Springfield, IL) in the amount of $133,297. Funding is
provided by the Water Capital Outlay budget, Account 7130.65550, with a total
FY2014 allocation of $184,600.
For Action
(A3.6) Approval of the Purchase of Eiqht Police Replacement Vehicles from Currie
Motors for 2014
Staff recommends City Council approval for the purchase of eight (8) police
vehicles in the total amount of $212,104.00 from Currie Motors (9423 W. Lincoln
Highway, Frankfort, IL). Funding is provided by the Equipment Replacement
Fund, Account 7780.65550, which has a FY2014 budget of $2,694,000.
For Action
(A3.7) Approval of Contract Renewal with Havev Communications Inc. for
Emerqencv Liqhtinq & Sirens (Bid 13-151
Staff recommends City Council authorize the City Manager to execute a one (1)
year contract renewal for the purchase of emergency lighting, sirens and after -
market products and services in the amount of $68,973.60 with Havey
Communications Inc. (28835 Herky Drive #117, Lake Bluff, IL). Funding is
provided by: 50% from the Equipment Replacement Account 7780.65550, and
50% from the Fleet Maintenance Account 7710. 65060. Havey has agreed to
hold their present pricing, terms and conditions for 2014.
For Action
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City Council Agenda March 24, 2014 Page 5 of 8
(A3.8) Approval of Contract Extension with Ozinaa Readv Mix Concrete for
Purchase of Concrete
Staff recommends City Council authorize the City Manager to execute a one year
contract extension with Ozinga Ready Mix Concrete, Inc. (2222 South Lumber
Street, Chicago, IL) for a total of $64,000 for the FY2014 purchase of concrete.
Funding is provided by: $48,800 from Street and Alley Maintenance, Account
2670.65055; $7,600 from the Water Fund, Account 7115.65051; and $7,600 from
the Sewer Fund, Account 7400.65051.
For Action
(A3.9) Approval of Agreement with Infrastructure Enaineerina, Inc for Enqineerinq
Services for Central Street Improvement Proiect (Hartrev Avenue to
Eastwood Avenue) (RFP 13-62)
Staff recommends City Council authorize the City Manager to execute the
agreement for engineering services for the Central Street Improvement Project in
the amount of $297,950 with Infrastructure Engineering, Inc. (33 West Monroe
Street, Suite 1540, Chicago, IL). Funding is provided by the FY2014 Capital
Improvement Plan (CIP): from the Central Street Sidewalk Project 415924 for
$275,000 and the Pedestrian Safety Improvements Project 416434 for $22,950.
For Action
(A3.10)Approval of 2014 Motor Fuel Tax (MFT) Street Resurfacinq Construction
Contract with Chicaaoland Pavina (Bid 14-091
Staff recommends the City Council authorize the City Manager to execute the
construction contract for the 2014 MFT Street Resurfacing Project with
Chicagoland Paving (225 Telser Road, Lake Zurich, IL) in the amount of
$1,119,900. Funding will be provided from the approved 2014 Motor Fuel Tax
budget, Account 5100.66515.
For Action
(A3.11)Approval of Additional Proiect Fundina for Safe Routes to School
Sidewalk Replacement and Curb Extension Construction Proiect
Staff recommends that City Council authorize the City Manager to approve
additional funding of $24,953.95 to the Illinois Department of Transportation for
the local share of the Safe Route to School Sidewalk Replacement and Curb
Extension Project. The lowest qualified bid for the project is $274,815.95, which
is $24,953.95 over the previously authorized funding level. Funding will be
provided by the FY2014 CIP Neighborhood Traffic Calming Project 415870.
For Action
(A4) Approval of Utilities SCADA Svstem Uparades Chanae Order No. 2 (Bid 11421
-
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 for the SCADA System Upgrades with Allan Integrated
Control Systems, Inc. (20211 Beulah Avenue, East Troy, WI). This final change
order will decrease the total value of the contract by $17,012.77 from
$1,649,642.00 to $1,632,629.23 and increase the total contract time by 335 days.
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City Council Agenda March 24, 2014 Page 6 of 8
For Action
(A5) Resolution 17-R-14, FY2013 Budqet Amendment
Staff recommends adoption of Resolution 17-R-14, authorizing the City Manager
to increase the total Fiscal Year 2013 appropriation by $2,278,752, to a new total
of $256,214,008.
For Action
(A7) Approval of 2014 Special Events Calendar
Staff recommends City Council approval of the 2014 calendar of special events,
contingent upon compliance of all requirements as set forth by the Special Event
Policy & Guidelines. This year's calendar includes four new proposed events;
two of which are low -impact events that involve use of the lakefront path. Costs
for City services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator.
For Action
PLANNING AND DEVELOPMENT COMMITTEE
(P2) Ordinance 32-0-14. Grantina Special Use for a Planned Development at 835
Chicago Avenue (Chicago and Main)
The Plan Commission and City staff recommend the adoption of Ordinance 32-
0-14, granting Planned Development approval to construct a nine -story mixed
use commercial, office, and residential building at the southeast corner of
Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue.
For Introduction
HOUSING AND COMMUNITY DEVELOPMENT ACT
COMMITTEE
(01) Approval of Consolidated Annual Performance and Evaluation Report
(CAPER) for the Citv's Communitv Development Block Grant (CDBG),
HOME Investment Partnerships (HOME) and Emeraencv Solutions Grant
(ESG) programs for 2013
The Housing and Community Development Act Committee and staff recommend
approval of the 2013 Consolidated Annual Performance and Evaluation Report
(CAPER). The CAPER is posted on the City website at:
www.citvofevanston.ora/CAPER. The CAPER must be submitted to the Chicago
Field Office of the U.S. Department of Housing and Urban Development by
March 31, 2014
For Action
APPOINTMENTS
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City Council Agenda March 24, 2014 Page 7 of 8
(APP1)For Appointment to:
Commission on Aging Catherine O'Brien
Parks and Recreation Board David Campbell
Downtown Performing Arts Center Task Force Michael Corr, Representative,
Evanston Chamber of Commerce
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded by
Alderman Holmes. A Roll Call vote was taken with the result of 8-0 and the Consent
Agenda was approved.
Items for discussion:
(A3,3) Approval of Agreement with CDIVI Smith for Reservoir and Clearwell
Planning Studv (RFP 14-101
Staff recommends City Council authorize the City Manager to execute an
agreement for the Reservoir and Clearwell Planning Study with CDM Smith (125
South Wacker Drive, Suite 600, Chicago, IL) in the not -to -exceed amount of
$86,359. Funding is provided by the Water Fund, Account 733126.62140, with a
budget of $100,000 for FY 2014.
For Action
Alderman Rainey motioned for approval and seconded by Alderman Grover. Alderman
Fiske motioned to hold and Alderman Braithwaite seconded the motion, so the item was
held.
(A6) Approval of Grant Agreement with the Illinois Historic Preservation Aqencv
to Inventory and Record Landmark Properties Located Outside Local
Historic Districts
Staff recommends that the City Council authorize the City Manager to sign a
grant agreement for $53,200 with the Illinois Historic Preservation Agency (IHPA)
to inventory and record with the Cook County Recorder of Deeds designated
Evanston landmarks located outside local Evanston Historic Districts. The grant
is $37,240 to be reimbursed to the City, with the City's match of $15,960.
Following the March 10, 2014 Administration & Public Works Committee
meeting, staff revisited the City contribution and was able to decrease the City's
financial expenditure to $3,990 through the increased utilization of volunteers.
For Action
Alderman Rainey motioned for approval and it was seconded by Alderman Wynne. A
Roll Call vote was 7-1 with Alderman Rainey voting nay. The motion passed.
(P1) Ordinance 36-0-14, Grantinci a Special Use for Commercial Indoor
Recreation and a Drive Through Facilitv, Little Beans Cafe, at 430 Asbury
Avenue
The Zoning Board of Appeals and City staff recommend the adoption of
Ordinance 36-0-14 granting a special use permit for Commercial Indoor
Recreation and a Drive Through Facility, Little Beans Cafe, at 430 Asbury
Avenue. The applicant has complied with all zoning requirements, and meets all
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City Council Agenda March 24, 2014 Page 8 of 8
of the standards for a special use in the B2 Business District. The applicant
requests suspension of the Rules for Introduction and Action on March 24, 2014.
For Introduction and Action
The rules were suspended during Consent Agenda, and Alderman Wynne motioned for
approval and Alderman Holmes seconded the motion. The Roll Call vote was 8-0 and
the motion passed.
(P2) Ordinance 32-0-14, Grantinci Special Use for a Planned Development at 835
Chicago Avenue (Chicago and Main)
The Plan Commission and City staff recommend the adoption of Ordinance 32-
0-14, granting Planned Development approval to construct a nine -story mixed
use commercial, office, and residential building at the southeast corner of
Chicago Avenue and Main Street, commonly known as 835 Chicago Avenue.
For Introduction
Alderman Wynne referred this item back to P&D to the next meeting on April 28, 2014.
Call of the Wards
Ward 9, Alderman Burrus had no report.
Ward 1, Alderman Fiske had no report.
Ward 2, Alderman Braithwaite announced a meeting this Thursday to discuss
renovations of Penny Park.
Ward 3, Alderman Wynne had no report.
Ward 4, Alderman Wilson had no report.
Ward 5, Alderman Holmes had no report.
Ward 6, Alderman Grover asked the residents to assist in the cleanup with the snow
melting. She also stated all of the yard signs and their metal posts are recyclable.
Ward 8, Alderman Rainey wished Alderman Fiske Happy Birthday. April 3rd the Mayor
will cut the ribbon for the grand opening of Pekish Pig. She announced the Primary
winning of former Alderman Hansen for her pursuit of Judgeship in the 9th district.
Alderman Wilson motioned to convene as the Executive Session to discuss Personnel,
Litigation, and Minutes. It was seconded and approved with a unanimous Voice Vote.
The Session ended at 9:20 P.M.
Submitted by,
Hon. Rodney Greene, MMC
City Clerk
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