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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
COUNCIL CHAMBERS
Monday, March 10, 2014
Roll Call: Alderman Rainey Alderman Wilson
Alderman Burrus Alderman Holmes
Alderman Fiske Alderman Tendam
Alderman Braithwaite
Presiding: Elizabeth B. Tisdahl, Mayor
The Mayor called the Regular Meeting of the City Council at 7:35 P.M.
Mayor Public Announcements and Proclamations
Mayor Tisdahl announced that Aldermen Grover and Wynne were attending the National
League of Cities. She also thanked the Arrington family for their contribution to the
Lagoon Project.
City Manager Public Announcements
Women Out Walking Registration presentation was given by Mrs. Evonda Thomas -Smith,
Director of Health Department. She stated this was the sixth year of the event with twelve
local businesses participating, and two hundred registered women. Kickoff date is March
22, 2014 at 8:00 A.M.
Communications: City Clerk
Clerk Greene reminded all that early voting is going on now and until Saturday, March
15tn from 9 A.M. to 5 P.M. Election Day, Tuesday, March 18tn the pools will be open from
6 A.M. until 7 P.M. The scheduled Special Township Meeting has been rescheduled to
March 25tn
Citizen Comment
Virginia Beatty, 1509 Forest Av. Spoke of her concerns of the many pot holes in the
City's streets, suggested to the Council to consider the material they will use to repair the
pot holds.
Marko Pavisic, 1940 Sherman Ave spoke on the drug policies of the City and he had
three suggestions in changing the current laws in Evanston. He also gave a copy of his
recommendations to the dias.
Judy Kemp, 1026 Forest Ave gave a completed hard copy of the report of the Evanstarts
to the Mayor
City Council Agenda March 10, 2014 Page 2 of 7
Lisa Weber, 2752 Marcy Ave stated over eight years ago opened a studio on Central
Street, with a variety clients and programs. She stated the only problem is there is no
ample parking for her clients, and commented how Alderman Tendam has not responded
to her concerns.
Bonnie Wilson, Evanston Township Assessor introduced her new Assistant Assessor,
Mitsy Gibbs. She also mentioned the importance of taxpayers getting their exemptions in
as soon as possible.
Kevin Johnson, 1450 Chicago St. stated he was in support of Township, and asked why
Wally Bobkiewicz was appointed Supervisor, when Aldermen Braithwaite and Wilson
asked why the rush when they could have waited sixty days.
Betty Ester, 2031 Church St. came to speak on the Township dissolution question on the
ballot as not being a balanced representation of the referendum. She also complained
about the change in where the clients will permanently pick-up their checks. Aldermen
Braithwaite, Holmes, and City Manager responded to Ms. Ester's inquiry.
Priscila Giles, 1829 Ashland Ave stated there was no communication to the citizens who
had questions about what savings will be attained with the dissolution of the Township.
Items not apporoved on Consent Aqenda:
(A4) Approval of Grant Acireement with the Illinois Historic Preservation Aqencv
to Inventory and Record Landmark Properties Located Outside Local
Historic Districts
Staff recommends that the City Council authorize the City Manager to sign a
grant agreement with the Illinois Historic Preservation Agency (IHPA) to inventory
and record with the Cook County Recorder of Deeds designated Evanston
landmarks located outside local Evanston Historic Districts. The Grant is in the
amount of $37,240 to be reimbursed to the City, with the City's match in the
amount of $15,960, for a total project cost of $53,200. The City's share will be
$7,980 in -kind (i.e. City staff time and the contribution of qualified volunteers)
plus $7,980 expenditure from Community Development budget.
For Action
(A5) Approval of Ladd Arboretum Preliminary Design Submission to the Illinois
Department of Transportation
Staff recommends City Council approval to submit the preliminary plans for the
Ladd Arboretum Project to the Illinois Department of Transportation (IDOT) and
to proceed with the project's Phase II for the final design and the construction
plans.
For Action
CONSENT AGENDA
(Ml) Approval of Minutes of the Regular City Council meeting February 24, 2014
For Action
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City Council Agenda March 10, 2014 Page 3 of 7
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(Al) City of Evanston Payroll through 2/23/14 $2,927,255.57
(A2) City of Evanston Bi'Ils
3/11/14 $2,579,238.84
Credit Card Activity as of January 31, 2014 — City Portion $127,461.00
Credit Card Activity as of January 31, 2014 — Library Portion $10,424.01
For Action
(A3.1) Approval of Estimated Annual User Charge for 2014 with the Metropolitan
Water Reclamation District of Greater Chicaao for Disposal of Sludge
Staff recommends City Council approval of the Estimated Annual User Charge
for 2014 with the Metropolitan Water Reclamation District of Greater Chicago
(MWRDGC) for Disposal of Sludge generated as part of the water treatment
process in the amount of $327,651.32. Funding is provided by the Water Fund
(7110.62420), with a budget of $495,000 specifically allocated for MWRDGC
sludge disposal fees.
For Action
(A3.2) Approval of Green Bav Road Landscape Maintenance Contract Renewal
with Landscape Concepts Manaaement, Inc.. (Bid 13-24)
Staff recommends City Council authorize the City Manager to execute a one-year
extension for the 2014 Green Bay Road Landscape Maintenance contract to the
low bidder Landscape Concepts Management, Inc., Grayslake, IL, in the amount
of $24,804.53. Funding for this project is included in the Landscape Maintenance
Services Account (2655.62195) which has a total allocation of $120,000.00.
For Action
(A3.3) Approval of Renewal of Sinale Source Buildina Automation Service
Aareement for HVAC Svstem with Siemens Buildina Technologies. Inc..
Staff recommends approval of the renewal of the 2014 single source service
agreement for the Building Automation System (BAS) at the Police
Headquarters/911 Center with Siemens Building Technologies, Inc., (585 Slawin
Ct., Mount Prospect, IL) for all hardware/software and maintenance service visits.
The total cost of the 2014 service agreement is $25,824. Funding is provided by
the approved budget line items for service agreements in both Facilities
Management and E911 business units. Account distribution is: $15,824 from
Facilities (2677.62509) and $10,000 from E911 (5150.62509).
For Action
(A3.4) Approval of Contract Award to Clauss Brothers. Inc.. for the Arrington
Lakefront Lagoon Renovation Proiect (Bid 14-071
Staff recommends that City Council authorize the City Manager to execute a
contract for the Arrington Lakefront Lagoon Renovation Project with Clauss
Brothers, Inc., (360 West Schaumburg Road, Streamwood, IL) in the amount of
$1,387,525. Funding is provided by an Illinois Department of Natural Resources
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City Council Agenda March 10, 2014 Page 4 of 7
Grant of $400,000, a donation from the Arrington Foundation of $500,000, and by
$586,533 from the City's FY2014 Capital Improvement Plan.
For Action
(A6) Resolution 2-R-14, Service Aqreement between the Citv of Evanston and
Evanston Communitv Media Center
Staff recommends City Council authorize the City Manager to execute a service
agreement with the Evanston Community Media Center also known as Evanston
Community Television (ECTV) for the not -to -exceed amount of $51,600 for
FY2014 and $51,600 for FY2015 for audio and visual recording of meetings and
the operation of a public access television channel. Funding is provided by
Contribution to Other Agencies Account (1510.62665).
For Action
(A7) Resolution 3-R-14. Evanston Communitv Media Center Lease Aqreement
for Space at the Municipal Service Center
Staff recommends that City Council approve Resolution 3-R-14 authorizing the
City Manager to lease space within the City's Service Center to Evanston
Community Media Center also known as Evanston Community Television
(ECTV) from January 1, 2014 to December 31, 2015.
For Action
(A8) Resolution 10-R-14 Authorizina the Citv Manaaer to Accept Donation of
Solar Panels from Alternative Transportation for Chicaqoland
Staff recommends City Council authorize the City Manager to accept the
donation of 20 kW of solar panels from Alternative Transportation for
Chicagoland to be installed at the Ecology Center and Fleetwood-Jourdain
Community Center.
For Action
(A9) Ordinance 30-0-14, Amendinq Subsection 3-4-6-(U) of the Citv Code to
Decrease Class U Liquor License Fees.
Local Liquor Commissioner recommends approval of Ordinance 30-0-14,
"Amending Subsection 3-4-6-(U) of the City Code to Decrease Class U Liquor
License Fees." Class U licenses authorize the sale of beer and wine for
consumption to patrons of a theater presenting live stage performances. The
Local Liquor Commissioner recommends that the City of Evanston Class U
Liquor License be amended to a $500.00 annual fee from the current $1,300.00
fee. This ordinance was introduced at the February 24, 2014 City Council
meeting.
For Action
HUMAN SERVICES COMMITTEE I
(1-11) Approval of Township of Evanston February 2014 Bills
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City Council Agenda March 10, 2014 Page 5 of 7
Township of Evanston Supervisor recommends that City Council approve the
Township of Evanston bills, payroll, and medical payments for the month of
February 2014. The total approved by Human Services Committee is
$124,599.47. Funding is provided by the Township budget.
For Action
(1-112) Approval of Torrens Grant Expenditure
Staff recommends the approval of $10,000 payment for the lead rehabilitation of
the property located at 1409 Washington Street. Lead sources have been abated
from the address and a clearance was performed certifying the abatement. The
City has received funds in the amount of $20,000 from the Cook County Health
and Hospital System specifically for this property and the administration of the
2013 grant.
For Action
(11-113) Approval of Amendment to the Service Provider Aareement with Presence
Behavioral Health
Staff recommends approval of the Amendment to the Service Provider
Agreement between Presence Behavioral Health (Presence Health) and the City
of Evanston entered into on March 1, 2013 for the provision of 24-hour Crisis
Line Access, Mental Health Crisis Intervention and various community outreach
and education services at a cost of $73,333.33. The Amendment will add twelve
(12) months and thereby change the end date of the Agreement from December
31, 2013 to December 31, 2014. Funding is provided by the Community
Purchased Services Program in the Health Department. Funds will be transferred
from the City Manager's Contingency account 1525.68205 which has a budget of
$258,200.
For Action
ECONOMIC DEVELOPMENT COMMITTEE
(01) Approval of Financial Assistance throuah the Facade Improvement
Proaram for GMWC. LLC dba Just Turkev Restaurant
The Economic Development Committee and staff recommend approval of
financial assistance for a fagade improvement project for GMWC, LLC dba Just
Turkey Restaurant located at 2430 Main Street (PIN: 10-24-300-062-0000) on a
50/50 cost sharing basis in an amount not to exceed $2,090. Funding is provided
by the Economic Development Fund's Business District Improvement Fund
(5300.65522) with a FY2014 budget of $147,000.
For Action
APPOINTMENTS
(APP1) For Reappointment to:
Firefighter's Pension Board
Joseph Romano
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City Council Agenda March 10, 2014 Page 6 of 7
M/W/EBE Development Committee Schona Buranda
M/W/EBE Development Committee Donna Su
Sign Review and Appeals Board Thomas Keith
Alderman Rainey motioned for approval of the Consent Agenda and it was seconded by
Alderman Holmes. A Roll Call vote was taken and result was 7-0, and the Consent
Agenda was approved.
Items for discussion:
(A4) Approval of Grant Agreement with the Illinois Historic Preservation Agencv
to Inventory and Record Landmark Properties Located Outside Local
Historic Districts
Staff recommends that the City Council authorize the City Manager to sign a
grant agreement with the Illinois Historic Preservation Agency (IHPA) to inventory
and record with the Cook County Recorder of Deeds designated Evanston
landmarks located outside local Evanston Historic Districts. The Grant is in the
amount of $37,240 to be reimbursed to the City, with the City's match in the
amount of $15,960, for a total project cost of $53,200. The City's share will be
$7,980 in -kind (i.e. City staff time and the contribution of qualified volunteers)
plus $7,980 expenditure from Community Development budget.
For Action
Alderman Rainey stated this item was held in committee.
(A5) Approval of Ladd Arboretum Preliminary Desian Submission to the Illinois
Department of Transportation
Staff recommends City Council approval to submit the preliminary plans for the
Ladd Arboretum Project to the Illinois Department of Transportation (IDOT) and
to proceed with the project's Phase II for the final design and the construction
plans.
For Action
Alderman Rainey motioned for approval and seconded by Alderman Holmes. A
Unanimous Voice Vote was accomplished and the motion passed.
Call of the Wards
Ward 8, Alderman Rainey had no report.
Ward 9, Alderman Burrus had no report.
Ward 1, Alderman Fiske thanked the staff or attending meeting she held. Made a
reference to take
Ward 2, Alderman Braithwaite
Ward 4, Alderman Wilson had no report.
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City Council Agenda March 10, 2014 Page 7 of 7
Ward 5, Alderman Holmes wished Lynne a happy birthday.
Ward 6, Alderman Tendam wished the Clerk's wife happy birthday.
Alderman Wilson motioned to convene into the Executive Session to discuss Personnel,
Litigation, Collective Bargaining, and Minutes. It was seconded and with a unanimous
Voice Vote for ending the !Regular Council Meeting at 8:30 P.M.
Submitted By,
Hon. Rodney Greene, MMC
City Clerk
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