The URL can be used to link to this page

Home My WebLink About10.28.17CITY COUNCIL SPECIAL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Saturday, October 28, 2017 9:00 a.m. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rue Simmons (II) Public Hearing: FY2018 Proposed Budget for the City of Evanston (III) Public Hearing: Truth in Taxation Hearing for the 2017 Property Tax Levy for the City of Evanston (IV) Mayor Public Announcements (V) City Manager Public Announcements (VI) Communications: City Clerk (VII) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 34 City Council Agenda October 28, 2017 Page 2 of 3 (VIII) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Ordinance 128-O-17: City of Evanston 2017 Tax Levy Staff requests introduction of Tax Levy Ordinance 128-O-17, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund, Police and Fire Pension Funds, and the General Assistance Fund totaling $30,101,219. For Introduction (SP2) Ordinance 129-O-17: Special Service Area #4 2017 Tax Levy Staff requests introduction of Tax Levy Ordinance 129-O-17, which levies the annual property tax for Special Service Area #4 in the amount of $377,551. For Introduction (SP3) Ordinance 130-O-17: Special Service Area #6 2017 Tax Levy Staff requests introduction of Tax Levy Ordinance 130-O-17, which levies the annual property tax for Special Service Area #6 in the amount of $225,510. For Introduction (SP4) Ordinance 131-O-17: Evanston Library Fund 2017 Tax Levy The Library Board requests introduction of Tax Levy Ordinance 131-O-17, which levies the annual property tax for the Evanston Public Library in the amount of $6,965,750 as extended. For Introduction (SP5) Ordinance 132-O-17: Solid Waste Fund 2017 Tax Levy Staff requests introduction of Tax Levy Ordinance 132-O-17, which levies the annual property tax for the Solid Waste Fund in the amount of $418,367. For Introduction (SP6) Fiscal Year 2018 Budget Workshop No formal action will be taken regarding the FY 2018 Budget. Budget documents are available here: www.cityofevanston.org/city-budget/. For Discussion (IX) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 2 of 34 Ordinances 128-O-17 through 132-O-17 (SP1-SP5) will be presented at the City Council meeting on November 27, 2017 for Action. City Council Agenda October 28, 2017 Page 3 of 3 (X) Executive Session (XI) Adjournment Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 3 of 34 For City Council meeting of October 28, 2017 Item SP1 Ordinance 128-O-17: City of Evanston Tax Levy For Introduction To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager Subject: Ordinance 128-O-17: City of Evanston 2017 Tax Levy Date: October 24, 2017 Recommended Action: Staff requests introduction of Tax Levy Ordinance 128-O-17, which levies the annual property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the General Assistance Fund totaling $30,101,219. Funding Source: N/A Livability Benefits: Education, Arts, and Community—will provide revenues for municipal operations Innovation and Process—support local government best practices and processes Summary: Each year the City of Evanston must levy a specific dollar amount with Cook County. These property tax levies are used to pay for general operations of the City, IMRF, Police and Fire Pension obligations, General Assistance Fund, Library operations and new in 2017 is a levy for the Solid Waste Fund. The Library, SSA Levies, and Solid Waste levy have been provided under separate cover. The County automatically levies the amounts related to debt service (as budgeted in the Debt Service Fund), which is explained in greater detail below. Please note that the levy for general obligation debt service is handled differently than a municipal levy for general operating or pension contribution expenses. When a municipality in Cook County issues general obligation debt, the debt maturity schedule is filed with the County after issuance of the bonds, and the County will automatically levy an amount on behalf of the municipality to make the necessary debt payments for both principal and interest. Therefore, the City of Evanston does not levy an annual amount for debt service since the County already does so. Rather, the City must approve and file the necessary abatements for any amounts the City does not desire Memorandum 4 of 34 the County to automatically levy. These tax abatements will be presented to the City Council for action on December 11, 2017. The table below is a summary of the 2017 Levies (as extended with 2.0% loss ratio added) as listed in the attached General Fund and Pension Tax Levy Ordinance: General Corporate Levy (per FY18 proposed budget) $ 8,060,613 IMRF Pension Levy (per FY18 proposed budget) $ 2,548,105 General Assistance Fund Levy (Per FY 18 proposed budget) $ 918,367 Fire Pension Levy (per FY18 proposed budget) $ 8,229,538 Police Pension Levy (per FY18 proposed budget) $10,344,596 Total Levy (excluding Debt Service and Library) $30,101,219 The corresponding total for 2016 Levy was $29,670,870. This change results in a net increase of $430,349 or 1.45% from last year’s levy. Adding the Debt Service, New Solid Waste Levy and Library Fund levy, the total Proposed Levy for 2017 is $48,940,217 which includes the loss factor of 2.0%. The 2016 Adopted Tax Levy including the loss factor was $47,538,530 making the proposed increase 2.95% for all funds. This 2017 Levy Estimate may change based on budget deliberations. Questions regarding the Tax Levy may be directed to the City Treasurer at: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Attachments: Ordinance 128 –O-17 5 of 34 10/24/2017 128-O-17 AN ORDINANCE Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2018, and ending December 31, 2018, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2018, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Evanston as assessed and equalized for the year 2017 the sum of thirty million, one 6 of 34 128-O-17 ~2~ hundred one thousand, two hundred nineteen dollars ($30,101,219), being the total of the budget legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2017 and all corporate purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 27, 2017. Budgeted Funds are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: General Corporate Levy (per FY18 proposed budget) $ 8,060,613 IMRF Pension Levy (per FY18 proposed budget) $ 2,548,105 General Assistance Fund Levy (Per FY 18 proposed budget) $ 918,367 Fire Pension Levy (per FY18 proposed budget) $ 8,229,538 Police Pension Levy (per FY18 proposed budget) $10,344,596 Total Levy (excluding Debt Service and Library) $30,101,219 The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be budgeted for the City of Evanston: A) eight million sixty thousand six hundred thirteen dollars ($8,060,613) for the General Corporate Purposes; B) two million, five hundred forty-eight thousand, one hundred five dollars ($2,548,105) for the Illinois Municipal Retirement Fund Pension(IMRF); C) nine hundred eighteen thousand, three hundred sixty-seven dollars ($918,367) for the General Assistance Fund; D) eight million, two hundred twenty-nine thousand, five hundred thirty-eight dollars ($8,229,538) for the Fire Pension Fund; and D) ten million, three hundred forty-four thousand, five hundred ninety-six dollars ($10,344,596) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Cook 7 of 34 128-O-17 ~3~ County FY 2018 Budget – Tax Levy Year 2017 to be Received in FY 2018, attached hereto as “Exhibit 1” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 128-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 8 of 34 128-O-17 ~4~ Exhibit 1 City of Evanston Tax Levy filing with Cook County FY2018 Budget - Tax Levy Year 2017 to be received in FY2018 9 of 34 Exhibit A Amount Sources Account Department Amount To Be Outside Category Division Description Budgeted Levied Tax Levy Salary & Benefits 100.1300/1400 City Council and Clerk 439,570 29,300 410,270 Services and Supplies 100.1300/1400 City Council and Clerk 99,244 6,615 92,629 Other Charges 100.1300/1400 City Council and Clerk 167,388 11,158 156,230 706,202 47,073 659,129 Salary & Benefits 100.1505-1580 City Manager's Office 3,604,745 240,280 3,364,465 Services and Supplies 100.1505-1580 City Manager's Office 1,886,740 125,764 1,760,976 Other Charges 100.1505-1580 City Manager's Office 2,724,410 181,600 2,542,810 8,215,895 547,643 7,668,252 Salary & Benefits 100.1705/1710 Law 612,924 40,855 572,069 Services and Supplies 100.1705/1710 Law 134,652 8,975 125,677 Other Charges 100.1705/1710 Law 73,831 4,921 68,910 821,407 54,752 766,655 Salary & Benefits 100.1905-1999 Administrative Services 5,616,672 374,388 5,242,284 Services and Supplies 100.1905-1999 Administrative Services 2,795,572 186,343 2,609,229 Other Charges 100.1905-1999 Administrative Services 1,207,599 80,494 1,127,105 9,619,843 641,226 8,978,617 Salary & Benefits 100.2101-2715 Community Development 2,259,688 150,623 2,109,065 Services and Supplies 100.2101-2715 Community Development 221,125 14,739 206,386 Other Charges 100.2101-2715 Community Development 517,899 34,521 483,378 2,998,712 199,884 2,798,828 Salary & Benefits 100.2205-2290 Police 23,490,141 1,565,772 21,924,369 Services and Supplies 100.2205-2290 Police 820,926 54,720 766,206 Other Charges 100.2205-2290 Police 14,975,064 998,186 13,976,878 39,286,131 2,618,678 36,667,453 Salary & Benefits 100.2305-2320 Fire 12,117,362 807,702 11,309,660 Services and Supplies 100.2305-2320 Fire 428,023 28,531 399,492 Other Charges 100.2305-2320 Fire 11,867,654 791,057 11,076,597 24,413,039 1,627,289 22,785,750 Salary & Benefits 100.2405-4540 Health and Human Services 1,802,070 120,120 1,681,950 Services and Supplies 100.2405-4540 Health and Human Services 160,615 10,706 149,909 Other Charges 100.2405-4540 Health and Human Services 1,605,972 107,049 1,498,923 3,568,657 237,874 3,330,783 Salary & Benefits 100.2605-7690 Public Works 8,707,895 580,438 8,127,457 Services and Supplies 100.2605-7690 Public Works 2,674,419 178,268 2,496,151 Other Charges 100.2605-7690 Public Works 5,093,225 339,497 4,753,728 16,475,539 1,098,203 15,377,336 Salary & Benefits 100.3005-3950 s, Recreation/Community Ser 6,272,788 418,122 5,854,666 Services and Supplies 100.3005-3950 s, Recreation/Community Ser 4,280,632 285,332 3,995,300 Other Charges 100.3005-3950 s, Recreation/Community Ser 1,850,136 123,324 1,726,812 12,403,556 826,778 11,576,778 Salary & Benefits N/A Total General Fund 64,923,855 4,327,601 60,596,255 Services and Supplies N/A Total General Fund 13,501,948 899,993 12,601,955 Other Charges N/A Total General Fund 40,083,178 2,671,807 37,411,371 118,508,981 7,899,401 110,609,580 Collection Losses Collection Losses 161,212 Total General Corporate Purpose Tax Levy 8,060,613 EXHIBIT A City of Evanston Tax Levy Filing with Cook County General Corporate Purpose Tax Levy - Tax Levy Year 2016 to be Received in FY 2017 10 of 34 Exhibit B Account Number Account Description 2017 Proposed Budget 61710 IMRF $7,971.00 $7,971.00 61710 IMRF 6,041.00 6,041.00 61710 IMRF 254,859.00 254,859.00 61710 IMRF $49,054.00 $49,054.00 61710 IMRF $424,382.00 $424,382.00 61710 IMRF $180,128.00 $180,128.00 61710 IMRF $386,095.00 $386,095.00 61710 IMRF 22,616.00 22,616.00 61710 IMRF $136,383.00 $136,383.00 61710 IMRF $410,279.00 $410,279.00 61710 IMRF $619,336.00 $619,336.00 2,497,144 2,497,144 Total Expenditures 2,497,144 Collection Losses 50,962 Levy as Extended 2,548,106 Fund EXPENSE Total: 100 - GENERAL FUND artment Total: 30 - PARKS, REC. AND COMMUNITY SERV. Department: 40 - PUBLIC WORKS AGENCY Department Total: 40 - PUBLIC WORKS AGENCY EXPENSES Total Department Total: 22 - POLICE Department: 23 - FIRE MGMT & SUPPORT Department Total: 23 - FIRE MGMT & SUPPORT Department: 24 - HEALTH Department Total: 24 - HEALTH Department: 30 - PARKS, REC. AND COMMUNITY SERV. Department Total: 17 - LAW Department: 19 - ADMINISTRATIVE SERVICES Department Total: 19 - ADMINISTRATIVE SERVICES Department: 21 - COMMUNITY DEVELOPMENT Department Total: 21 - COMMUNITY DEVELOPMENT Department: 22 - POLICE Department Total: 13 - CITY COUNCIL Department: 14 - CITY CLERK Department Total: 14 - CITY CLERK Department: 15 - CITY MANAGER'S OFFICE Department Total: 15 - CITY MANAGER'S OFFICE Department: 17 - LAW IMRF 2017 Tax Levy Fund: 100 - GENERAL FUND EXPENSES Department: 13 - CITY COUNCIL 11 of 34 General Assistance -- 2017 Tax Levy Exhibit C Account Number Account Description 2018 Proposed Budget Sources Outside Levy 2017 Tax Levy 61615 LIFE INSURANCE 125 125 61010 REGULAR PAY 260,783 218,983 41,800 61725 SOCIAL SECURITY 16,169 16,169 61730 MEDICARE 3,782 3,782 61710 IMRF 24,552 24,552 305,411 263,611 41,800 62275 POSTAGE CHARGEBACKS 800 800 62295 TRAINING & TRAVEL 2,000 2,000 62360 MEMBERSHIP DUES 300 300 64566 RENTAL EXPENSE- GA CLIENT 300,000 300,000 64567 PERSONAL EXPENSE- GA CLIENT 500,000 500,000 64568 TRANSPORTATION EXPENSE- GA CLIENT 4,000 4,000 64569 50/50 WORK PROGRAM- GA CLIENT 1,500 1,500 64570 CLIENT OTHER NEEDS- GA CLIENT 500 500 64573 ALL OTHER PHYSICIANS- GA CLIENT 500 500 64577 EMERGENCY ROOM PHYSICIANS- GA CLIENT 500 500 64578 PSYCH OUTPATIENT/MENTAL- GA CLIENT 300 300 64582 MORTGAGE/RENTAL EXPENSE- EAS CLIENT 30,000 30,000 64585 UTILITIES - COMED-EAS CLIENT 5,000 5,000 64586 UTILITIES - NICOR-EAS CLIENT 5,000 5,000 64587 UTILITIES - COE WATER -EAS CLIENT 5,000 5,000 64574 DRUGS- GA CLIENT 300 300 64584 FOOD VOUCHERS - EMERGENCY- EAS CLIENT 500 500 65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000 65095 OFFICE SUPPLIES 1,000 1,000 858,200 0 858,200 61510 HEALTH INSURANCE 44,541 44,541 0 44,541 44,541 0 62490 OTHER PROGRAM COSTS 7,000 7,000 7,000 7,000 0 1,215,152 315,152 900,000 1,215,152 315,152 900,000 1,215,152 315,152 900,000 1,215,152 315,152 900,000 Total to be Levied 918,367 Loss Factor 18,367 Amount to be raised by taxes 900,000 EXPENSES Total Fund EXPENSE Total: 175 - GENERAL ASSISTANCE FUND EXPENSE GRAND Totals: ount Classification Total: Serv & Supplies - Services and Supplies Ins & Chg Backs - Insurance and Other Chargebacks ation Total: Ins & Chg Backs - Insurance and Other Chargebacks Miscellaneous - Miscellaneous Account Classification Total: Miscellaneous - Miscellaneous Department Total: 24 - HEALTH Serv & Supplies - Services and Supplies Fund: 175 - GENERAL ASSISTANCE FUND EXPENSES Department: 24 - HEALTH Salary & Benefit - Salary and Benefits ccount Classification Total: Salary & Benefit - Salary and Benefits 12 of 34 Exhibit D Account Number Account Description 2018 Proposed Budget Sources Outside Levy 2017 Tax Levy 61755 PENSION-ADMIN. EXPENSE 125,000 125,000 61770 RETIRED EMPLOYEES PENSION 6,100,000 - 6,100,000 61775 WIDOWS' PENSIONS 1,100,000 801,291 298,709 61785 DISABILITY PENSIONS 1,350,000 - 1,350,000 61795 QILDRO'S 120,000 - 120,000 8,795,000 926,291 7,868,709 8,795,000 926,291 7,868,709 8,795,000 926,291 7,868,709 8,795,000 926,291 7,868,709 8,795,000 926,291 7,868,709 8,795,000 926,291 7,868,709 Levy as Extended 8,029,295 Collection Losses 160,586 Net Levy 7,868,709 EXPENSE GRAND Totals: Fire Pension Fund-- 2017 Tax Levy Fund: 700 - FIRE PENSION FUND EXPENSES Department: 23 - FIRE MGMT & SUPPORT Business Unit: 8000 - FIREFIGHTERS' PENSION Salary & Benefit - Salary and Benefits unt Classification Total: Salary & Benefit - Salary and Benefits Business Unit Total: 8000 - FIREFIGHTERS' PENSION Department Total: 23 - FIRE MGMT & SUPPORT EXPENSES Total Fund EXPENSE Total: 700 - FIRE PENSION FUND 13 of 34 Exhibit E Account Number Account Description 2018 Proposed Budget Sources Outside Levy 2017 Tax Levy 61755 PENSION-ADMIN. EXPENSE 150,000 150,000 61770 RETIRED EMPLOYEES PENSION 10,000,000 615,510 9,384,490 61775 WIDOWS' PENSIONS 1,100,000 1,100,000 61785 DISABILITY PENSIONS 700,000 202,290 497,710 61790 SEPARATION REFUNDS 275,000 275,000 61795 QILDRO'S 30,000 30,000 $12,255,000 $2,342,800 $9,912,200 $12,255,000 $2,342,800 $9,912,200 $12,255,000 $2,342,800 $9,912,200 $12,255,000 $2,342,800 $9,912,200 $12,255,000 $2,342,800 $9,912,200 $12,255,000 $2,342,800 $9,912,200 Levy as Extended 10,114,490 Collection Losses 202,290 Net Levy 9,912,200 EXPENSE GRAND Totals: Police Pension Fund-- 2017 Tax Levy Fund: 705 - POLICE PENSION FUND EXPENSES Department: 22 - POLICE Business Unit: 8100 - POLICEMEN'S PENSION Salary & Benefit - Salary and Benefits unt Classification Total: Salary & Benefit - Salary and Benefits Business Unit Total: 8100 - POLICEMEN'S PENSION Department Total: 22 - POLICE EXPENSES Total Fund EXPENSE Total: 705 - POLICE PENSION FUND 14 of 34 For City Council meeting of October 28, 2017 Item SP2 Ordinance 129-O-17: 2017 Special Service Area #4 Tax Levy For Introduction To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager Subject: Ordinance 129-O-17, Special Service Area #4: 2017 Tax Levy Date: October 24, 2017 Recommended Action: Staff requests introduction of Tax Levy Ordinance 129-O-17, which levies the annual property tax for Special Service Area #4 in the amount of $377,551. Funding Source: N/A Livability Benefits: Education, Arts, and Community—will provide revenues for municipal operations Innovation and Process—support local government best practices and processes Summary: Ordinance 129-O-17 is the annual tax levy for Special Service Area #4, which funds a portion of the activities of Downtown Evanston. The 2017 Levy is based on the City’s agreement with Downtown Evanston and on the FY 2017 Proposed Budget for the City of Evanston. The total tax levy as extended for 2017 is $377,551. As noted in the report for approval of the Downtown Evanston Budget, this Levy is higher than the 2016 due to the increased equalized assessed value in SSA #4.. Questions regarding this ordinance may be forwarded to: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 129-O-17 Memorandum 15 of 34 10/24/2017 129-O-17 AN ORDINANCE Levying Taxes for the Special Service Area No. 4 of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2018, and Ending December 31, 2018 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof grants unto the City of Evanston as a Home Rule unit of government the power to tax; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2018, there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 4 of the City of Evanston as assessed and equalized for the year 2017, the sum of three hundred seventy-seven thousand five hundred fifty-one dollars ($377,551.00), being the total 2018 budget plus allowances for collection losses, which are to be collected from the tax levy of Special Service Area No. 4 of the City of Evanston for the year 2017. The specific amounts levied for the various purposes and funds are designated by being placed in separate 16 of 34 129-O-17 columns under headings "To Be Raised By Taxation," and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston Special Service Area No. 4: Fund 210 – Special Service Area No. 4 Special Service Area No. 4 Fund Budget Source Other Than Taxation Levy Taxes Personal Services $187,494 $0 $187,494 Maintenance $202,000 $202,000 $ Professional and Other $193,880 $11,374 $182,506 SUBTOTAL $583,374 $213,374 $370,000 Collection Losses $7,551 TOTAL TAXATION $377,551 SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under no circumstances shall the total annual amount levied exceed 0.1464% of the Special Service Area No. 4 equalized assessed valuation. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 6: That this ordinance 129-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 17 of 34 129-O-17 Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 18 of 34 For City Council meeting of October 28, 2017 Item SP3 Ordinance 130-O-17: 2017 Special Service Area #6 Tax Levy For Introduction To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager Paul Zalmezak, Economic Development Manager Subject: Ordinance 130-O-17, Special Service Area #6: 2017 Tax Levy Date: October 24, 2017 Recommended Action: Staff requests introduction of Tax Levy Ordinance 130-O-17, which levies the annual property tax for Special Service Area #6 in the amount of $225,510. Funding Source: N/A Livability Benefits: Education, Arts, and Community—will provide revenues for municipal operations Innovation and Process—support local government best practices and processes Summary: Ordinance 130-O-17 is the tax levy for Special Service Area #6, which funds a portion of the activities of the Dempster Street, Chicago Avenue, and Main Street Special Service Area. The 2017 Levy is based on the City’s agreement with the Main-Dempster Mile Special Service Area and on the FY 2018 Proposed Budget for the City of Evanston. The total tax levy as extended for 2017 is $225,510. Questions regarding this ordinance may be forwarded to: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 130-O-17 Memorandum 19 of 34 10/24/2017 130-O-17 AN ORDINANCE Levying Taxes for the Special Service Area No. 6 of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2018, and Ending December 31, 2018 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof grants unto the City of Evanston as a Home Rule unit of government the power to tax; BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 6 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2018, there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 6 of the City of Evanston as assessed and equalized for the year 2017, the sum of two hundred twenty-five thousand, five hundred ten dollars ($225,510), being the total 2018 Budget plus allowances for collection losses, which are to be collected from the tax levy of Special Service Area No. 6 of the City of Evanston for the year 2017. The specific amounts levied for the various purposes and funds are designated by being placed in separate columns under headings 20 of 34 130-O-17 "To Be Raised By Taxation," and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston Special Service Area No. 6: Special Service Area No. 6 Fund Budget Source Other Than Taxation Levy Taxes Personal Services $ 73,500 $0 $73,500 Maintenance $ 71,500 $0 $71,500 Professional and Other $133,114 $ 57,114 $76,000 SUBTOTAL $278,114 $ $221,000 Collection Losses $4,510 TOTAL TAXATION $225,510 SECTION 3: Per City ordinance 69-O-15 adopted July 13, 2015, under no circumstances shall the total annual amount levied exceed 0.45% of the Special Service Area No. 6 equalized assessed valuation. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 6: That this ordinance 130-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 21 of 34 130-O-17 Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 22 of 34 For City Council meeting of October 28, 2017 Item SP4 Ordinance 131-O-17: 2017 Library Tax Levy For Introduction To: Honorable Mayor and Members of the City Council From: Karen Danczak Lyons, Library Director Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Ordinance 131-O-17: Evanston Library Fund 2017 Tax Levy Date: October 24, 2017 Recommended Action: The Library Board requests introduction of Tax Levy Ordinance 131-O-17, which levies the annual property tax for the Evanston Public Library in the amount of $6,965,750 as extended. Funding Source: N/A Livability Benefits: Education, Arts, and Community—will provide revenues for municipal operations Innovation and Process—support local government best practices and processes Summary: The Library Fund Levy is proposed at $6,965,750. This request represents an 8.6% increase over the 2016 Levy of $6,412,610. Questions regarding this ordinance may be forwarded to: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org Karen Danczak Lyons Library Director 847.448.8655 kdanczaklyons@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 131-O-17 Memorandum 23 of 34 10/24/2017 131-O-17 AN ORDINANCE Levying Taxes for the Library Fund in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2018, and ending December 31, 2018, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the Library Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2018, there is hereby levied on all real property subject to taxation within the corporate 24 of 34 131-O-17 ~2~ limits of said City of Evanston as assessed and equalized for the year 2017 the sum of Six Million, Nine Hundred Sixty-Five Thousand, Seven Hundred Fifty Dollars ($6,965,750), being the total of the budget legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2017 for Library Fund Purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 27, 2017. The specific amounts hereby levied for the Library Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of Six Million, Nine Hundred Sixty-five Thousand, Seven Hundred Fifty Dollars ($6,965,750), for the Library Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with Cook County FY18 Budget – Tax Levy Year 2017 to be Received in FY18, attached hereto as “Exhibit 1” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 131-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 25 of 34 131-O-17 ~3~ Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 26 of 34 131-O-17 ~4~ Exhibit 1 City of Evanston Tax Levy Filing with Cook County FY18 Budget – Tax Levy Year 2017 to be Received in FY18 27 of 34 Account Number Account Description 2018 Proposed Budget Sources Outside Levy 2017 Tax Levy 61110 OVERTIME PAY 7,000.00 681.24 6,318.76 61010 REGULAR PAY 2,598,861.00 531,550.40 2,206,625.60 61050 PERMANENT PART-TIME 1,358,094.00 132,169.31 1,225,924.69 61415 TERMINATION PAYOUTS 47,500.00 4,622.69 42,877.31 61615 LIFE INSURANCE 2,106.00 204.96 1,901.04 61625 AUTO ALLOWANCE 7,200.00 700.70 6,499.30 61626 CELL PHONE ALLOWANCE 3,400.00 330.89 3,069.11 61630 SHOE ALLOWANCE 465.00 45.25 419.75 61725 SOCIAL SECURITY 237,205.00 23,084.72 214,120.28 61730 MEDICARE 56,307.00 5,479.78 50,827.22 61710 IMRF 343,098.00 33,390.20 309,707.80 $4,661,236.00 $732,260.14 $4,068,290.86 62185 CONSULTING SERVICES 241,700.00 23,522.17 218,177.83 62205 ADVERTISING 8,000.00 778.56 7,221.44 62210 PRINTING 8,000.00 778.56 7,221.44 62225 BLDG MAINTENANCE SERVICES 212,700.00 20,699.90 192,000.10 62235 OFFICE EQUIPMENT MAINT 12,000.00 1,167.84 10,832.16 62245 OTHER EQMT MAINTENANCE 1,300.00 126.52 1,173.48 62275 POSTAGE CHARGEBACKS 2,600.00 253.03 2,346.97 62290 TUITION 5,000.00 486.60 4,513.40 62295 TRAINING & TRAVEL 42,000.00 4,087.43 37,912.57 62315 POSTAGE 4,500.00 437.94 4,062.06 62340 COMPTER LICENSE & SUPP 44,000.00 4,282.07 39,717.93 62341 INTERNET SOLUTION PROVIDERS 368,600.00 35,872.05 332,727.95 62360 MEMBERSHIP DUES 2,100.00 204.37 1,895.63 62375 RENTALS 46,238.00 4,499.87 41,738.13 62380 COPY MACHINE CHARGES 12,900.00 1,255.42 11,644.58 62506 WORK- STUDY 8,700.00 846.68 7,853.32 62705 BANK SERVICE CHARGES 5,700.00 554.72 5,145.28 64015 NATURAL GAS 29,900.00 2,909.86 26,990.14 61060 SEASONAL EMPLOYEES 41,000.00 3,990.11 37,009.89 64540 TELECOMMUNICATIONS - WIRELESS 2,000.00 194.64 1,805.36 65040 JANITORIAL SUPPLIES 12,000.00 1,167.84 10,832.16 65050 BLDG MAINTENANCE MATERIAL 30,000.00 2,919.59 27,080.41 65095 OFFICE SUPPLIES 98,100.00 9,547.06 88,552.94 65100 LIBRARY SUPPLIES 103,850.00 10,106.65 93,743.35 65555 PERSONAL COMPUTER EQUIPMENT 49,100.00 4,778.40 44,321.60 65630 LIBRARY BOOKS 518,200.00 50,431.07 467,768.93 65635 PERIODICALS 17,700.00 1,722.56 15,977.44 65641 AUDIO VISUAL COLLECTIONS 126,800.00 12,340.14 114,459.86 $2,054,688.00 $199,961.64 $1,854,726.36 65503 FURNITURE / FIXTURES / EQUIPMENT 5,400.00 525.53 4,874.47 65550 AUTOMOTIVE EQUIPMENT 155,000.00 15,084.56 139,915.44 $160,400.00 $15,610.08 $144,789.92 61510 HEALTH INSURANCE 493,468.00 48,024.16 445,443.84 $493,468.00 $48,024.16 $445,443.84 62305 RENTAL OF AUTO-FLEET MAINTENANCE 5,440.00 529.42 4,910.58 62309 RENTAL OF AUTO REPLACEMENT 4,885.00 475.41 4,409.59 66025 TRANSFER TO DEBT SERVICE - ERI 86,624.00 8,430.22 78,193.78 66131 TRANSFER TO GENERAL FUND 250,000.00 24,329.93 225,670.07 $346,949.00 $33,764.98 $313,184.02 $7,716,741.00 $1,029,621.00 $6,826,435.00 $7,716,741.00 $1,029,621.00 $6,826,435.00 Levy as Extended 6,965,750 Collection Losses 139,315 Net Levy 6,826,435 Transfer - Interfund Transfers Account Classification Total: Transfer - Interfund Transfers EXPENSES Total Fund EXPENSE Total: 185 - LIBRARY FUND Serv & Supplies - Services and Supplies Account Classification Total: Serv & Supplies - Services and Supplies Capital Outlay - Capital Outlay Account Classification Total: Capital Outlay - Capital Outlay Ins & Chg Backs - Insurance and Other Chargebacks Account Classification Total: Ins & Chg Backs - Insurance and Other Chargebacks Account Classification Total: Salary & Benefit - Salary and Benefits City of Evanston, IL Library Tax Levy Fund: 185 - LIBRARY FUND EXPENSES Salary & Benefit - Salary and Benefits 28 of 34 For City Council meeting of October 28, 2017 Item SP5 Ordinance 132-O-17: Solid Waste Fund 2017 Tax Levy For Introduction To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager Subject: Ordinance 132-O-17: Solid Waste Fund 2017 Tax Levy Date: October 24, 2017 Recommended Action: Staff requests introduction of Tax Levy Ordinance 132-O-17, which levies the annual property tax for the Solid Waste Fund in the amount of $418,367. Funding Source: N/A Livability Benefits: Education, Arts, and Community—will provide revenues for municipal operations Innovation and Process—support local government best practices and processes Summary: Ordinance 132-O-17 is the new proposed annual tax levy for the Solid Waste Fund. The City Council reviewed several alternative funding scenarios for annual solid waste operations and asked that a tax levy of 1% which is estimated at $410,000 ($418,367 as extended) be considered for Solid Waste Fund operations. Full reports on this deliberation can be found in the City Council packets for September 11, September 25, and October 9, 2017. Questions regarding this ordinance may be forwarded to: Martin Lyons Treasurer 847.448.8082 mlyons@cityofevanston.org ------------------------------------------------------------------------------------ Attachment: Ordinance 132-O-17 Memorandum 29 of 34 10/24/2017 132-O-17 AN ORDINANCE Levying Taxes for the Solid Waste Fund in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2018 and Ending December 31, 2018 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2018, and ending December 31, 2018, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the Library Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2018, there is hereby levied on all real property subject to taxation within the corporate 30 of 34 132-O-17 ~2~ limits of said City of Evanston as assessed and equalized for the year 2017 the sum of Four Hundred Eighteen Thousand Three Hundred Sixty-Seven ($418,367), being the total of the budget legally made plus allowances for collection losses, which are to be collected from the tax levy of the City of Evanston for the year 2017 for Solid Waste Fund Purposes appropriated and specifically referred to in the annual Budget passed by the City Council of the City of Evanston at a regular Council meeting held November 27, 2017. The specific amounts hereby levied for the Solid Waste Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of Four Hundred Eighteen Thousand Three Hundred Sixty-Seven ($418,367), for the Solid Waste Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with Cook County FY18 Budget – Tax Levy Year 2017 to be Received in FY18, attached hereto as “Exhibit 1” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 132-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 31 of 34 132-O-17 ~3~ Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 32 of 34 132-O-17 ~4~ Exhibit 1 City of Evanston Tax Levy Filing with Cook County FY18 Budget – Tax Levy Year 2017 to be Received in FY18 33 of 34 Account Number Account Description 2018 Proposed Budget Sources Outside Levy 2017 Tax Levy 68305 DEBT SERVICE- PRINCIPAL 20,467.00 20,467.00 68315 DEBT SERVICE- INTEREST 1,330.00 1,330.00 $21,797.00 $21,797.00 $0.00 $21,797.00 $21,797.00 61110 OVERTIME PAY 45,000.00 45,000.00 61010 REGULAR PAY 618,705.00 618,705.00 61615 LIFE INSURANCE 251.00 251.00 61630 SHOE ALLOWANCE 2,700.00 2,700.00 61725 SOCIAL SECURITY 38,437.00 38,437.00 61730 MEDICARE 8,990.00 8,990.00 61710 IMRF 47,944.00 47,944.00 $762,027.00 $762,027.00 $0.00 62295 TRAINING & TRAVEL 800.00 800.00 62380 COPY MACHINE CHARGES 1,326.00 1,326.00 62390 CONDOMINIUM REFUSE COLL 424,500.00 424,500.00 62405 SWANCC DISPOSAL FEES 750,000.00 750,000.00 62415 DEBRIS/REMOVAL CONTRACTUAL COSTS 2,225,000.00 1,815,000.00 410,000.00 62705 BANK SERVICE CHARGES 1,000.00 1,000.00 64005 ELECTRICITY 3,000.00 3,000.00 64015 NATURAL GAS 6,000.00 6,000.00 61060 SEASONAL EMPLOYEES 60,000.00 60,000.00 64540 TELECOMMUNICATIONS - WIRELESS 500.00 500.00 65015 CHEMICALS/ SALT 200.00 200.00 65020 CLOTHING 250.00 250.00 65055 MATER. TO MAINT. IMP.400.00 400.00 65085 MINOR EQUIPMENT & TOOLS 700.00 700.00 65090 SAFETY EQUIPMENT 1,000.00 1,000.00 $3,474,676.00 $3,064,676.00 $410,000.00 65550 AUTOMOTIVE EQUIPMENT 250,000.00 250,000.00 65625 FURNITURE & FIXTURES 25,750.00 25,750.00 $275,750.00 $275,750.00 $0.00 61510 HEALTH INSURANCE 122,247.00 122,247.00 $122,247.00 $122,247.00 $0.00 67107 OUTREACH 7,500.00 7,500.00 $7,500.00 $7,500.00 $0.00 62305 RENTAL OF AUTO-FLEET MAINTENANCE 322,362.00 322,362.00 $322,362.00 $322,362.00 $0.00 $4,964,562.00 $4,554,562.00 $410,000.00 $4,986,359.00 $4,576,359.00 $410,000.00 $4,986,359.00 $4,576,359.00 $410,000.00 Levy as Extended 418,367 Collection Losses 8,367 Net Levy 410,000 Serv & Supplies - Services and Supplies City of Evanston, IL Fund: 520 - SOLID WASTE FUND EXPENSES Department: 26 - PUBLIC WORKS Debt Service - Debt Service Account Classification Total: Salary & Benefit - Salary and Benefits Solid Waste Tax Levy Account Classification Total: Debt Service - Debt Service Department Total: 26 - PUBLIC WORKS Department: 40 - PUBLIC WORKS AGENCY Salary & Benefit - Salary and Benefits Fund EXPENSE Total: 520 - SOLID WASTE FUND Account Classification Total: Serv & Supplies - Services and Supplies Capital Outlay - Capital Outlay Account Classification Total: Capital Outlay - Capital Outlay Ins & Chg Backs - Insurance and Other Chargebacks Account Classification Total: Ins & Chg Backs - Insurance and Other Chargebacks Miscellaneous - Miscellaneous Account Classification Total: Miscellaneous - Miscellaneous Transfer - Interfund Transfers Account Classification Total: Transfer - Interfund Transfers Department Total: 40 - PUBLIC WORKS AGENCY EXPENSES Total 34 of 34