HomeMy WebLinkAbout11.27.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 27, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Revelle
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
Tobacco and Smoking Cessation Awareness
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda November 27, 2017 Page 2 of 10
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Ordinance 128-O-17: City of Evanston 2017 Tax Levy
Staff requests adoption of Tax Levy Ordinance 128-O-17, which levies the
annual property tax for General Fund Operations, Illinois Municipal
Retirement Fund (IMRF), Police and Fire Pension Funds, and the General
Assistance Fund totaling $30,101,219. The corresponding total for 2016 Levy
was $29,670,870. This change results in a net increase of $430,349 or 1.45%
from last year’s levy.
For Action
(SP2) Ordinance 129-O-17: Special Service Area #4 2017 Tax Levy
Staff requests adoption of Tax Levy Ordinance 129-O-17, which levies the
annual property tax for Special Service Area #4 in the amount of $377,551.
This represents an increase of 14.6% over the 2016 Levy of 329,592 as
extended
For Action
(SP3) Ordinance 130-O-17: Special Service Area #6 2017 Tax Levy
Staff requests adoption of Tax Levy Ordinance 130-O-17, which levies the
annual property tax for Special Service Area #6 in the amount of $225,510.
This represents a 5.2% increase over the 2016 Levy as extended.
For Action
(SP4) Ordinance 131-O-17: Evanston Library Fund 2017 Tax Levy
The Library Board requests adoption of Tax Levy Ordinance 131-O-17, which
levies the annual property tax for the Evanston Public Library in the amount of
$6,965,750 as extended. This represents an increase of 8.6% over the 2016
Levy of $6,412,610 as extended.
For Action
(SP5) Ordinance 132-O-17: Solid Waste Fund 2017 Tax Levy
Staff requests introduction of Tax Levy Ordinance 132-O-17, which levies the
annual property tax for the Solid Waste Fund in the amount of $418,367.
For Action
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City Council Agenda November 27, 2017 Page 3 of 10
(SP6) Ordinance 122-O-17, Amending City Code Title 2, Chapter 3,
Standardizing Home Rule Taxes for Due Dates, Deductions Provided,
and Late Fees Assessed
Staff recommends City Council adopt Ordinance 122-O-17, amending
portions of the City Code to standardize home rule taxes for due dates,
deductions provided, and late fees assessed all contained within Title 2,
Chapter 3 of the City Code.
For Action
(SP7) Ordinance 116-O-17, Amending City Code 7-12-17, Increasing the Meter
Charges and Water Rates
Staff recommends that City Council adopt Ordinance 116-O-17, amending
City Code Section 7-12-17 increasing the water meter charges and water
rates by seven percent (7%).
For Action
(SP8) Ordinance 117-O-17, Amending City Code 7-13-3, Decreasing the Sewer
User Rates
Staff recommends that City Council adopt Ordinance 117-O-17, amending
City Code Section 7-13-3 decreasing the sewer user rate by 4%, from $3.82
to $3.66 per billing unit (100 cubic feet of water consumed).
For Action
(SP9) Ordinance 119-O-17, Amending City Code 3-2, Adding Section 3-2-19
Creating a Transportation Network Provider Tax
Staff recommends that the City Council adopt Ordinance 119-O-17, amending
City Code Section 3-2 by adding Section 3-2-19 “Transportation Network
Company Tax”, which would implement a .20 cent per ride tax on rides
provided by transportation network providers.
For Action
(SP10)Ordinance 123-O-17, Amending City Code 10-11-17, Schedule XVII:
Parking Violation Penalties
Staff recommends that the City Council adopt Ordinance 123-O-17, amending
City Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to
increase the fine for an expired parking meter by ten dollars ($10) to twenty
dollars ($20).
For Action
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City Council Agenda November 27, 2017 Page 4 of 10
(SP11)Ordinance 124-O-17, Amending City Code Section 10-11-12, “Parking
Meter Zones”
Staff recommends City Council adopt Ordinance 124-O-17, amending various
sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” to change
all meters operating from nine o’clock (9:00) a.m. to six o’clock (6:00) p.m. to
the operating hours of eight o’clock (8:00) a.m. to nine o’clock (9:00) p.m. and
increase the rate from seventy-five cents ($0.75) per hour to one dollar
($1.00) per hour.
For Action
(SP12)Ordinance 151-O-17, Amending City Code Section 3-2-15, Municipal
Parking Tax Parking, Schedule 2 (a); Tax Imposed
Staff recommends that the City Council City adopt Ordinance 151-O-17
Amending City Code Section 3-2-15-2, increasing the Municipal Parking Tax
Imposed from thirty-five ($35) to fifty ($50) dollars per month for monthly
parking permits in City-owned parking garages.
For Action
(SP13)Ordinance 121-O-17, Amending City Code Section 3-2-4 “Hotel-Motel
Tax” to Include “Vacation Rental Units” within the Purview of the Tax
Staff recommends City Council adopt Ordinance 121-O-17, amending Section
3-2-4 “Hotel-Motel Tax” to include “Vacation Rental Units” within the purview
of the tax. In addition, staff proposes levying a 7.5% tax on the gross rental
receipts from the leasing or letting of vacation rental units.
For Action
(SP14)Ordinance 125-O-17, Amending Ordinance 138-O-14 Regarding the City
of Evanston Permit Fee Schedule
Staff recommends adoption of Ordinance 125-O-17, amending Ordinance
138-O-14 regarding the City of Evanston Permit Fee Schedule. The proposed
fee increases would increase planning and zoning fees, and building
demolition fees.
For Action
(SP15)Ordinance 149-O-17, Amending City Code Section 2-8-16, “Fees,”
Increasing Historic Preservation Fees
Staff recommends City Council adopt Ordinance 149-O-17, amending City
Code Section 2-8-16, “Fees,” increasing historic preservation fees. These
fees were last updated in 2008 and would bring fees in line with similar
Zoning review fees.
For Action
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City Council Agenda November 27, 2017 Page 5 of 10
(SP16)Ordinance 150-O-17, Amending City Code Section 4-2-3, “Building
Contractor”
Staff recommends City Council adopt Ordinance 150-O-17, amending City
Code 4-2-3, “Building Contractor.” The proposal is to require any person
engaged in the business of a building contractor within the City to annually
register for a fee.
For Action
(SP17)Ordinance 137-O-17, Amending City Code Section 5-2-5 “License Fees”
Staff recommends City Council adopt Ordinance 137-O-17, amending City
Code Section 5-2-5 “License Fees” to decrease the Flat Fee to one hundred
and fifty dollars and increase the Roomer Fee to twenty eight dollars.
For Action
(SP18)Ordinance 127-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties”
Staff recommends that the City Council adopt Ordinance 127-O-17, amending
portions of City Code Section 10-11-17, Schedule XVII, Parking Violation
Penalties to increase the fine for street sweeping violations by five ($5) to
forty dollars ($40) effective January 1, 2018.
For Action
(SP19)Resolution 94-R-17, Fiscal Year 2018 Budget of the City of Evanston
Staff recommends approval of Resolution 94-R-17 adopting the FY 2018
Budget of the City of Evanston, in the amount of $335,942,876.
For Action
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Braithwaite
Economic Development - Alderman Rainey
Rules - Alderman Rainey
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of November 13, 2017.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – October 30, 2017 through November 12, 2017 $ 2,983,059.09
(A2) Bills List – November 28, 2017 $ 5,406,960.22
For Action
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City Council Agenda November 27, 2017 Page 6 of 10
(A3.1) Purchase of Insurance/Renewals– Property, Excess Liability & Excess
Worker’s Compensation for Fiscal Year 2018
Recommend approval to purchase the outlined policies at a total cost of
$547,932. The policies will renew all insurance coverage for the City for Fiscal
Year 2018. All coverage exclusive of Worker’s Compensation is budgeted at
$490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2018
total of $620,000. Both insurance brokers are in the second year of a 3-year
contract award to place insurance coverages. Premium quotations received
reflected the tightening of insurance markets across all sectors. There was a
slight increase in cumulative total pricing for all coverages. Funding will be from
the Insurance Fund (Account Numbers 7800.62615 & 66044).
For Action
(A3.2) Construction Bid Award for Chandler-Newberger Community Center
Electrical & HVAC Improvements (Bid No 17-56)
Staff recommends City Council authorize the City Manager to execute a contract
for the Chandler-Newberger Electrical & HVAC Improvements Project with
Amber Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, IL) in the
amount of $488,880.00. Funding is available from the Capital Improvement Fund
in the amount of $301,978 in 2014 General Obligation Bonds, $65,000 in 2017
General Obligation Bonds, and $121,902 in 2018 General Obligation Bonds
(which the city council will need to approve in the 2018 adopted budget). A
further breakdown can be found on the corresponding transmittal memorandum.
This item was held on November 13, 2017 and continued to November 27, 2017.
For Action
(A3.3) Contracts with Three Vendors for Water Treatment Chemicals for FY 2018
Staff recommends that City Council authorize the City Manager to execute
contracts with the following three vendors to supply water treatment chemicals in
response to Bid 17-53: 1) Alexander Chemical Corporation (315 Fifth Street,
Peru IL 61354) in the amount of $141,000.00 to supply liquid aluminum sulfate
(alum), $37,037.00 to supply chlorine and $90,600.00 to supply HFS Acid
(fluoride) 2) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA 31323) in
the amount of $32,850.00 to supply polymer, and 3) Carus Corporation (315 Fifth
Street, Peru, IL 61354) in the amount of $100,800.00 to supply blended
phosphate. The total of these proposed purchases is $402,287.00. Funding for
the purchase of alum, chlorine, fluoride and polymer, totaling $201,487, is from
the Water Fund account 510.40.4220.65015, which has a budget allocation of
$465,000.00 for FY2018. Funding for the blended phosphate, in the amount of
$100,800, is from the Water Fund account 510.40.4220.65030, which has a
FY2018 budget allocation of $101,000.
For Action
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City Council Agenda November 27, 2017 Page 7 of 10
(A3.4) Agreement with Hampton, Lenzini & Renwick for City of Evanston’s 2018
CIP Topographic Surveying Engineering Services
Staff recommends City Council authorize the City Manager to execute an
agreement for the City of Evanston’s 2018 CIP Topographic Surveying (RFP 17-
59) for water main and MFT street resurfacing projects with Hampton, Lenzini &
Renwick (380 Shepard Drive, Elgin, IL 60123) in the not-to-exceed amount of
$46,415.88. Funding is from the Capital Improvement Fund in the amount of
$27,874.73 from the Water Fund and $18,541.15 from the 2017 General
Obligation Bonds. A further breakdown of funding can be found on the
corresponding transmittal memorandum.
For Action
(A3.5) Ratify Past Practice for Eligibility of On-Street Residential Parking Permits
for the 2018 Calendar Year
Staff recommends that the City Council ratify past practice for eligibility of On-
Street Residential Parking Permits to include residents who were allowed to
purchase a residential parking permit in 2017 and still reside at the same
address, residents who live at an address where a sign is currently posted
designating the block as a residential permit parking area, and allow residents to
purchase the residential parking permit zone that is currently posted on their
block until the end of 2018.
For Action
(A4) Resolution 79-R-17, Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Staff recommends that City Council adopt Resolution 79-R-17, amending the
Plan of Operation and Governance for the City of Evanston Electricity
Aggregation Program to allow that new residents and small businesses will be
periodically enrolled into the program unless they opt out.
For Action
(A5) Resolution 91-R-17, Authorizing City Manager to Execute a Memorandum of
Understanding with Northwestern University Regarding Annual Payments
by the University
City staff recommends Council adopt Resolution 91-R-17 authorizing the City
Manager execute a memorandum of understanding with Northwestern University
regarding annual University payments to the City, and matters related to property
within the boundaries of the Research Park zoning district.
For Action
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City Council Agenda November 27, 2017 Page 8 of 10
(A6) Ordinance 144-O-17, Amending Subsection 3-4-6(J) of the City Code to
Allow Class J Liquor Licenses the Sale of Alcoholic Liquor at 11:00 a.m. on
Sundays
Local Liquor Commissioner recommends City Council adoption of Ordinance
144-O-17, amending City Code Subsection 3-4-6(J) to permit the sale of alcohol
on any given Sunday beginning at 11:00 a.m.
For Introduction
(A7) Ordinance 145-O-17, Amending Subsection 3-4-6(A) of the City Code to
Remove Reference to “Bake at Home” Pizza
Local Liquor Commissioner recommends City Council adoption of Ordinance
145-O-17, amending City Code Subsection 3-4-6(A) removing reference to “bake
at home” pizzas.
For Introduction
(A8) Ordinance 146-O-17, Decreasing the Number of Class D Liquor Licenses for
Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance
146-O-17, amending City Code Subsection 3-4-6-(D) to decrease the number of
authorized Class D liquor licenses from fifty-four (54) to fifty-three (53). E-
Country, LLC, d/b/a Union Squared Evanston is seeking to change to a Class A
liquor license.
For Introduction
(A9) Ordinance 147-O-17, Increasing the Number of Class A Liquor Licenses for
Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance
147-O-17, amending City Code Subsection 3-4-6-(A) to increase the number of
authorized Class A liquor licenses from zero (0) to one (1), and permit issuance
of a Class A license to Union Squared Evanston, located at 1307 Chicago Ave.
For Introduction
(A10) Ordinance 138-O-17, Amending City Code Section 10-11-3, Schedule III (C)
Allowing Right Turn Only from Greenwood Street onto Ridge Avenue
Transportation & Parking Committee and staff recommend that City Council
adopt Ordinance 138-O-17 amending Section 10-11-3, Schedule III (C) of the
City Code to establish right turn only from Greenwood Street onto Ridge Avenue
between the hours of 7 AM to 7 PM. The estimated cost to install two additional
right turn only signs is $150.00. Funding for additional signage will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $3,044.
For Action
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City Council Agenda November 27, 2017 Page 9 of 10
(A11) Ordinance 139-O-17, Amending City Code Section 10-11-16(A) “Designation
of Truck Routes”
Transportation & Parking Committee and Staff recommend that City Council
adopt Ordinance 139-O-17, amending Section 10-11-16, Schedule XVI (A) of the
City Code to establish truck routes on Lincoln Street from North Campus Drive to
Sheridan Road, on Sheridan Road from Lincoln Street to South Campus Drive,
on Hinman Avenue from Sheridan Road to Clark Street (south direction only), on
Clark Street from Hinman Avenue to Chicago Avenue (west direction only), on
Chicago Avenue from Sheridan Road to Clark Street. Funding for signage will be
through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115),
with a FY 2017 budget of $50,000, and a YTD balance of $3,044.
For Action
(A12) Ordinance 140-O-17, Amending City Code Section 10-11-14, Schedule XIV
“Operations of Vehicles Carrying Merchandise Restricted” by Amending
Restrictions on Sheridan Road
Staff recommends that City Council adopt Ordinance 140-O-17 amending
Section 10-11-14, Schedule XIV of the City Code to amend truck restriction on
Sheridan Road from Church Street to South Campus Drive, and from Lincoln
Street to North City Limits. Funding for additional signage will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $3,044.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Granting Vacation Rental License for 1914 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1914 Jackson Avenue. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
(P2) Granting Vacation Rental License for 1026 Garnett Place
City staff recommends approval of a Vacation Rental License for the property
located at 1026 Garnett Place. The Vacation Rental meets all of the Standards
and Procedures for license approval. This item was held on November 13, 2017
and continued to November 27, 2017 City Council meeting.
For Action
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City Council Agenda November 27, 2017 Page 10 of 10
(P3) Ordinance 148-O-17, Amending Sections of Title 6 to Add a Special
Educational Institution - Public as a Special Use within the I2 District
The Plan Commission recommends adoption of Ordinance 148-O-17, a Zoning
Ordinance Text Amendment to amend the special uses within the I2 General
Industrial Zoning District to include a new use, Special Educational Institution -
Public and to add a definition for the use.
For Introduction
APPOINTMENTS
(APP1)For Appointment:
Commission on Aging Thomas Giller
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH DECEMBER 2017
Upcoming Aldermanic Committee Meetings
12/4/2017 6:00 PM Human Services
12/7/2017 7:00 PM Housing, Homelessness and Human Relations Commission
12/11/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
12/19/2017 7:00 PM Northwestern-City Committee
12/19/2017 7:00 PM Housing & Community Development Act Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of November 27, 2017 Item SP1
Ordinance 128-O-17: City of Evanston Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Budget & Finance Manager
Subject: Ordinance 128-O-17: City of Evanston 2017 Tax Levy
Date: November 21, 2017
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 128-O-17, which levies the annual
property tax for General Fund Operations, Illinois Municipal Retirement Fund (IMRF),
Police and Fire Pension Funds, and the General Assistance Fund totaling $30,101,219.
The corresponding total for 2016 Levy was $29,670,870. This change results in a net
increase of $430,349 or 1.45% from last year’s levy.
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Each year the City of Evanston must levy a specific dollar amount with Cook County.
These property tax levies are used to pay for general operations of the City, IMRF,
Police and Fire Pension obligations, General Assistance Fund, Library operations and
new in 2017 is a levy for the Solid Waste Fund. The Library, SSA Levies, and Solid
Waste levy have been provided under separate cover. The County automatically levies
the amounts related to debt service (as budgeted in the Debt Service Fund), which is
explained in greater detail below.
Please note that the levy for general obligation debt service is handled differently than a
municipal levy for general operating or pension contribution expenses. When a
municipality in Cook County issues general obligation debt, the debt maturity schedule
is filed with the County after issuance of the bonds, and the County will automatically
levy an amount on behalf of the municipality to make the necessary debt payments for
both principal and interest. Therefore, the City of Evanston does not levy an annual
amount for debt service since the County already does so. Rather, the City must
Memorandum
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approve and file the necessary abatements for any amounts the City does not desire
the County to automatically levy. These tax abatements will be presented to the City
Council for action on December 11, 2017.
The table below is a summary of the 2017 Levies (as extended with 2.0% loss ratio
added) as listed in the attached General Fund and Pension Tax Levy Ordinance:
General Corporate Levy (per FY18 proposed budget) $ 8,060,613
IMRF Pension Levy (per FY18 proposed budget) $ 2,548,105
General Assistance Fund Levy (Per FY 18 proposed budget) $ 918,367
Fire Pension Levy (per FY18 proposed budget) $ 8,229,538
Police Pension Levy (per FY18 proposed budget) $10,344,596
Total Levy (excluding Debt Service and Library) $30,101,219
The corresponding total for 2016 Levy was $29,670,870. This change results in a net
increase of $430,349 or 1.45% from last year’s levy. Adding the Debt Service, the new
Solid Waste Levy and Library Fund levy, the total Proposed Levy for 2017 is
$48,940,217 which includes the loss factor of 2.0%. The 2016 Adopted Tax Levy
including the loss factor was $47,538,530 making the proposed increase 2.95% for all
funds.
Questions regarding the Tax Levy may be directed to the City Treasurer at:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
Attachments:
Ordinance 128 –O-17
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10/24/2017
128-O-17
AN ORDINANCE
Levying Taxes in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2018 and Ending December 31, 2018
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2018, and ending December 31, 2018,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the City of
Evanston, Illinois, for the current fiscal year beginning January 1, 2018, there is hereby
levied on all real property subject to taxation within the corporate limits of said City of
Evanston as assessed and equalized for the year 2017 the sum of thirty million, one
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128-O-17
~2~
hundred one thousand, two hundred nineteen dollars ($30,101,219), being the total of
the budget legally made plus allowances for collection losses, which are to be collected
from the tax levy of the City of Evanston for the year 2017 and all corporate purposes
appropriated and specifically referred to in the annual Budget passed by the City
Council of the City of Evanston at a regular Council meeting held November 27, 2017.
Budgeted Funds are to be collected from the tax levy of the current fiscal year of the
City of Evanston, Illinois, for:
General Corporate Levy (per FY18 proposed budget) $ 8,060,613
IMRF Pension Levy (per FY18 proposed budget) $ 2,548,105
General Assistance Fund Levy (Per FY 18 proposed budget) $ 918,367
Fire Pension Levy (per FY18 proposed budget) $ 8,229,538
Police Pension Levy (per FY18 proposed budget) $10,344,596
Total Levy (excluding Debt Service and Library) $30,101,219
The specific amounts hereby levied for the various purposes and funds are designated
by being placed in separate columns under the heading “To Be Raised By Taxation,”
and are identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be budgeted for the City of Evanston: A) eight
million sixty thousand six hundred thirteen dollars ($8,060,613) for the General
Corporate Purposes; B) two million, five hundred forty-eight thousand, one hundred five
dollars ($2,548,105) for the Illinois Municipal Retirement Fund Pension(IMRF); C) nine
hundred eighteen thousand, three hundred sixty-seven dollars ($918,367) for the
General Assistance Fund; D) eight million, two hundred twenty-nine thousand, five
hundred thirty-eight dollars ($8,229,538) for the Fire Pension Fund; and D) ten million,
three hundred forty-four thousand, five hundred ninety-six dollars ($10,344,596) for the
Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Cook
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128-O-17
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County FY 2018 Budget – Tax Levy Year 2017 to be Received in FY 2018, attached
hereto as “Exhibit 1” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 128-O-17 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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128-O-17
~4~
Exhibit 1
City of Evanston Tax Levy filing with Cook County FY2018 Budget
- Tax Levy Year 2017 to be received in FY2018
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Exhibit A
Amount Sources
Account Department Amount To Be Outside
Category Division Description Budgeted Levied Tax Levy
Salary & Benefits 100.1300/1400 City Council and Clerk 439,570 29,300 410,270
Services and Supplies 100.1300/1400 City Council and Clerk 99,244 6,615 92,629
Other Charges 100.1300/1400 City Council and Clerk 167,388 11,158 156,230
706,202 47,073 659,129
Salary & Benefits 100.1505-1580 City Manager's Office 3,604,745 240,280 3,364,465
Services and Supplies 100.1505-1580 City Manager's Office 1,886,740 125,764 1,760,976
Other Charges 100.1505-1580 City Manager's Office 2,724,410 181,600 2,542,810
8,215,895 547,643 7,668,252
Salary & Benefits 100.1705/1710 Law 612,924 40,855 572,069
Services and Supplies 100.1705/1710 Law 134,652 8,975 125,677
Other Charges 100.1705/1710 Law 73,831 4,921 68,910
821,407 54,752 766,655
Salary & Benefits 100.1905-1999 Administrative Services 5,616,672 374,388 5,242,284
Services and Supplies 100.1905-1999 Administrative Services 2,795,572 186,343 2,609,229
Other Charges 100.1905-1999 Administrative Services 1,207,599 80,494 1,127,105
9,619,843 641,226 8,978,617
Salary & Benefits 100.2101-2715 Community Development 2,259,688 150,623 2,109,065
Services and Supplies 100.2101-2715 Community Development 221,125 14,739 206,386
Other Charges 100.2101-2715 Community Development 517,899 34,521 483,378
2,998,712 199,884 2,798,828
Salary & Benefits 100.2205-2290 Police 23,490,141 1,565,772 21,924,369
Services and Supplies 100.2205-2290 Police 820,926 54,720 766,206
Other Charges 100.2205-2290 Police 14,975,064 998,186 13,976,878
39,286,131 2,618,678 36,667,453
Salary & Benefits 100.2305-2320 Fire 12,117,362 807,702 11,309,660
Services and Supplies 100.2305-2320 Fire 428,023 28,531 399,492
Other Charges 100.2305-2320 Fire 11,867,654 791,057 11,076,597
24,413,039 1,627,289 22,785,750
Salary & Benefits 100.2405-4540 Health and Human Services 1,802,070 120,120 1,681,950
Services and Supplies 100.2405-4540 Health and Human Services 160,615 10,706 149,909
Other Charges 100.2405-4540 Health and Human Services 1,605,972 107,049 1,498,923
3,568,657 237,874 3,330,783
Salary & Benefits 100.2605-7690 Public Works 8,707,895 580,438 8,127,457
Services and Supplies 100.2605-7690 Public Works 2,674,419 178,268 2,496,151
Other Charges 100.2605-7690 Public Works 5,093,225 339,497 4,753,728
16,475,539 1,098,203 15,377,336
Salary & Benefits 100.3005-3950 s, Recreation/Community Ser 6,272,788 418,122 5,854,666
Services and Supplies 100.3005-3950 s, Recreation/Community Ser 4,280,632 285,332 3,995,300
Other Charges 100.3005-3950 s, Recreation/Community Ser 1,850,136 123,324 1,726,812
12,403,556 826,778 11,576,778
Salary & Benefits N/A Total General Fund 64,923,855 4,327,601 60,596,255
Services and Supplies N/A Total General Fund 13,501,948 899,993 12,601,955
Other Charges N/A Total General Fund 40,083,178 2,671,807 37,411,371
118,508,981 7,899,401 110,609,580
Collection Losses Collection Losses 161,212
Total General Corporate Purpose Tax Levy 8,060,613
EXHIBIT A
City of Evanston
Tax Levy Filing with Cook County
General Corporate Purpose Tax Levy - Tax Levy Year 2016 to be Received in FY 2017
17 of 360
Exhibit B
Account
Number Account Description
2017 Proposed
Budget
61710 IMRF $7,971.00
$7,971.00
61710 IMRF 6,041.00
6,041.00
61710 IMRF 254,859.00
254,859.00
61710 IMRF $49,054.00
$49,054.00
61710 IMRF $424,382.00
$424,382.00
61710 IMRF $180,128.00
$180,128.00
61710 IMRF $386,095.00
$386,095.00
61710 IMRF 22,616.00
22,616.00
61710 IMRF $136,383.00
$136,383.00
61710 IMRF $410,279.00
$410,279.00
61710 IMRF $619,336.00
$619,336.00
2,497,144
2,497,144
Total Expenditures 2,497,144
Collection Losses 50,962
Levy as Extended 2,548,106
Fund EXPENSE Total: 100 - GENERAL FUND
artment Total: 30 - PARKS, REC. AND COMMUNITY SERV.
Department: 40 - PUBLIC WORKS AGENCY
Department Total: 40 - PUBLIC WORKS AGENCY
EXPENSES Total
Department Total: 22 - POLICE
Department: 23 - FIRE MGMT & SUPPORT
Department Total: 23 - FIRE MGMT & SUPPORT
Department: 24 - HEALTH
Department Total: 24 - HEALTH
Department: 30 - PARKS, REC. AND COMMUNITY SERV.
Department Total: 17 - LAW
Department: 19 - ADMINISTRATIVE SERVICES
Department Total: 19 - ADMINISTRATIVE SERVICES
Department: 21 - COMMUNITY DEVELOPMENT
Department Total: 21 - COMMUNITY DEVELOPMENT
Department: 22 - POLICE
Department Total: 13 - CITY COUNCIL
Department: 14 - CITY CLERK
Department Total: 14 - CITY CLERK
Department: 15 - CITY MANAGER'S OFFICE
Department Total: 15 - CITY MANAGER'S OFFICE
Department: 17 - LAW
IMRF 2017 Tax Levy
Fund: 100 - GENERAL FUND
EXPENSES
Department: 13 - CITY COUNCIL
18 of 360
General Assistance -- 2017 Tax Levy Exhibit C
Account Number Account Description
2018 Proposed
Budget
Sources
Outside Levy
2017 Tax
Levy
61615 LIFE INSURANCE 125 125
61010 REGULAR PAY 260,783 218,983 41,800
61725 SOCIAL SECURITY 16,169 16,169
61730 MEDICARE 3,782 3,782
61710 IMRF 24,552 24,552
305,411 263,611 41,800
62275 POSTAGE CHARGEBACKS 800 800
62295 TRAINING & TRAVEL 2,000 2,000
62360 MEMBERSHIP DUES 300 300
64566 RENTAL EXPENSE- GA CLIENT 300,000 300,000
64567 PERSONAL EXPENSE- GA CLIENT 500,000 500,000
64568 TRANSPORTATION EXPENSE- GA
CLIENT 4,000 4,000
64569 50/50 WORK PROGRAM- GA CLIENT 1,500 1,500
64570 CLIENT OTHER NEEDS- GA CLIENT 500 500
64573 ALL OTHER PHYSICIANS- GA
CLIENT 500 500
64577 EMERGENCY ROOM PHYSICIANS-
GA CLIENT 500 500
64578 PSYCH OUTPATIENT/MENTAL- GA
CLIENT 300 300
64582 MORTGAGE/RENTAL EXPENSE-
EAS CLIENT 30,000 30,000
64585 UTILITIES - COMED-EAS CLIENT 5,000 5,000
64586 UTILITIES - NICOR-EAS CLIENT 5,000 5,000
64587 UTILITIES - COE WATER -EAS
CLIENT 5,000 5,000
64574 DRUGS- GA CLIENT 300 300
64584 FOOD VOUCHERS - EMERGENCY-
EAS CLIENT 500 500
65010 BOOKS, PUBLICATIONS, MAPS 1,000 1,000
65095 OFFICE SUPPLIES 1,000 1,000
858,200 0 858,200
61510 HEALTH INSURANCE 44,541 44,541 0
44,541 44,541 0
62490 OTHER PROGRAM COSTS 7,000 7,000
7,000 7,000 0
1,215,152 315,152 900,000
1,215,152 315,152 900,000
1,215,152 315,152 900,000
1,215,152 315,152 900,000
Total to be Levied 918,367
Loss Factor 18,367
Amount to be raised by taxes 900,000
EXPENSES Total
Fund EXPENSE Total: 175 - GENERAL ASSISTANCE FUND
EXPENSE GRAND Totals:
ount Classification Total: Serv & Supplies - Services and Supplies
Ins & Chg Backs - Insurance and Other Chargebacks
ation Total: Ins & Chg Backs - Insurance and Other Chargebacks
Miscellaneous - Miscellaneous
Account Classification Total: Miscellaneous - Miscellaneous
Department Total: 24 - HEALTH
Serv & Supplies - Services and Supplies
Fund: 175 - GENERAL ASSISTANCE FUND
EXPENSES
Department: 24 - HEALTH
Salary & Benefit - Salary and Benefits
ccount Classification Total: Salary & Benefit - Salary and Benefits
19 of 360
Exhibit D
Account Number Account Description
2018 Proposed
Budget
Sources Outside
Levy 2017 Tax Levy
61755 PENSION-ADMIN. EXPENSE 125,000 125,000
61770 RETIRED EMPLOYEES PENSION 6,100,000 - 6,100,000
61775 WIDOWS' PENSIONS 1,100,000 605,053 494,947
61785 DISABILITY PENSIONS 1,350,000 - 1,350,000
61795 QILDRO'S 120,000 - 120,000
8,795,000 730,053 8,064,947
8,795,000 730,053 8,064,947
8,795,000 730,053 8,064,947
8,795,000 730,053 8,064,947
8,795,000 730,053 8,064,947
8,795,000 730,053 8,064,947
Levy as Extended 8,229,538
Collection Losses 164,591
Net Levy 8,064,947 -
EXPENSE GRAND Totals:
Fire Pension Fund-- 2017 Tax Levy
Fund: 700 - FIRE PENSION FUND
EXPENSES
Department: 23 - FIRE MGMT & SUPPORT
Business Unit: 8000 - FIREFIGHTERS' PENSION
Salary & Benefit - Salary and Benefits
unt Classification Total: Salary & Benefit - Salary and Benefits
Business Unit Total: 8000 - FIREFIGHTERS' PENSION
Department Total: 23 - FIRE MGMT & SUPPORT
EXPENSES Total
Fund EXPENSE Total: 700 - FIRE PENSION FUND
20 of 360
Exhibit E
Account Number Account Description
2018 Proposed
Budget
Sources Outside
Levy 2017 Tax Levy
61755 PENSION-ADMIN. EXPENSE 150,000 150,000
61770 RETIRED EMPLOYEES PENSION 10,000,000 390,006 9,609,994
61775 WIDOWS' PENSIONS 1,100,000 1,100,000
61785 DISABILITY PENSIONS 700,000 202,290 497,710
61790 SEPARATION REFUNDS 275,000 275,000
61795 QILDRO'S 30,000 30,000
$12,255,000 $2,117,296 $10,137,704
$12,255,000 $2,117,296 $10,137,704
$12,255,000 $2,117,296 $10,137,704
$12,255,000 $2,117,296 $10,137,704
$12,255,000 $2,117,296 $10,137,704
$12,255,000 $2,117,296 $10,137,704
Levy as Extended 10,344,596
Collection Losses 206,892
Net Levy 10,137,704 $0
EXPENSE GRAND Totals:
Police Pension Fund-- 2017 Tax Levy
Fund: 705 - POLICE PENSION FUND
EXPENSES
Department: 22 - POLICE
Business Unit: 8100 - POLICEMEN'S PENSION
Salary & Benefit - Salary and Benefits
unt Classification Total: Salary & Benefit - Salary and Benefits
Business Unit Total: 8100 - POLICEMEN'S PENSION
Department Total: 22 - POLICE
EXPENSES Total
Fund EXPENSE Total: 705 - POLICE PENSION FUND
21 of 360
For City Council meeting of November 27, 2017 Item SP2
Ordinance 129-O-17: 2017 Special Service Area #4 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Budget & Finance Manager
Subject: Special Service Area #4: 2017 Tax Levy
Date: November 21, 2017
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 129-O-17, which levies the annual
property tax for Special Service Area #4 in the amount of $377,551. This represents an
increase of 14.6% over the 2016 Levy of 329,592 as extended
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Ordinance 129-O-17 is the annual tax levy for Special Service Area #4, which funds a
portion of the activities of Downtown Evanston. The 2017 Levy is based on the City’s
agreement with Downtown Evanston and on the FY 2017 Proposed Budget for the City
of Evanston. The total tax levy as extended for 2017 is $377,551. This represents an
increase of 14.6% over the 2016 Levy of $329,592 as extended.
As noted in the report for approval of the Downtown Evanston Budget, this Levy is
higher than the 2016 due to the increased equalized assessed value in SSA #4.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 129-O-17
Memorandum
22 of 360
10/24/2017
129-O-17
AN ORDINANCE
Levying Taxes for the Special Service Area No. 4 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2018,
and Ending December 31, 2018
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 4 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2018, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 4 of the City of
Evanston as assessed and equalized for the year 2017, the sum of
three hundred seventy-seven thousand five hundred fifty-one dollars
($377,551.00), being the total 2018 budget plus allowances for collection
losses, which are to be collected from the tax levy of Special Service Area No.
4 of the City of Evanston for the year 2017. The specific amounts levied for the
various purposes and funds are designated by being placed in separate
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129-O-17
columns under headings "To Be Raised By Taxation," and are identified in
that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 4:
Fund 210 – Special Service Area No. 4
Special Service Area No. 4
Fund
Budget Source Other
Than Taxation
Levy
Taxes
Personal Services $187,494 $0 $187,494
Maintenance $202,000 $202,000 $
Professional and Other $193,880 $11,374 $182,506
SUBTOTAL $583,374 $213,374 $370,000
Collection Losses $7,551
TOTAL TAXATION $377,551
SECTION 3: Per City ordinance 67-O-07 adopted July 9, 2007, under
no circumstances shall the total annual amount levied exceed 0.1464% of the
Special Service Area No. 4 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 129-O-17 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
24 of 360
129-O-17
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
25 of 360
For City Council meeting of November 27, 2017 Item SP3
Ordinance 130-O-17: 2017 Special Service Area #6 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Budget & Finance Manager
Paul Zalmezak, Economic Development Manager
Subject: Special Service Area #6: 2017 Tax Levy
Date: November 21, 2017
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 130-O-17, which levies the annual
property tax for Special Service Area #6 in the amount of $225,510. This represents a
5.2% increase over the 2016 Levy as extended.
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Ordinance 130-O-17 is the tax levy for Special Service Area #6, which funds a portion of
the activities of the Dempster Street, Chicago Avenue, and Main Street Special Service
Area. The 2017 Levy is based on the City’s agreement with the Main-Dempster Mile
Special Service Area and on the FY 2018 Proposed Budget for the City of Evanston.
The total tax levy as extended for 2017 is $225,510. This represents a 5.2% increase
over the 2016 Levy as extended.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 130-O-17
Memorandum
26 of 360
10/24/2017
130-O-17
AN ORDINANCE
Levying Taxes for the Special Service Area No. 6 of
the City of Evanston, County of Cook, and State of Illinois,
for the Fiscal year Beginning January 1, 2018,
and Ending December 31, 2018
WHEREAS, the City of Evanston, Illinois is a Home Rule unit of
local government pursuant to the terms and provisions of Article VII of the 1970
Constitution of the State of Illinois, which said Constitution in Section 6(a) thereof
grants unto the City of Evanston as a Home Rule unit of government
the power to tax;
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities of the
Special Service Area No. 6 of the City of Evanston, Illinois, for the fiscal year
beginning January 1, 2018, there is hereby levied on all real property subject to
taxation within the limits of said Special Service Area No. 6 of the City of
Evanston as assessed and equalized for the year 2017, the sum of two
hundred twenty-five thousand, five hundred ten dollars ($225,510), being
the total 2018 Budget plus allowances for collection losses, which are to be
collected from the tax levy of Special Service Area No. 6 of the City of Evanston
for the year 2017. The specific amounts levied for the various purposes and
funds are designated by being placed in separate columns under headings
27 of 360
130-O-17
"To Be Raised By Taxation," and are identified in that manner on the
following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston
Special Service Area No. 6:
Special Service Area No. 6
Fund
Budget Source Other
Than Taxation
Levy Taxes
Personal Services $ 73,500 $0 $73,500
Maintenance $ 71,500 $0 $71,500
Professional and Other $133,114 $ 57,114 $76,000
SUBTOTAL $278,114 $ $221,000
Collection Losses $4,510
TOTAL TAXATION $225,510
SECTION 3: Per City ordinance 69-O-15 adopted July 13, 2015, under
no circumstances shall the total annual amount levied exceed 0.45% of the Special
Service Area No. 6 equalized assessed valuation.
SECTION 4: That the foregoing recitals are found as fact and made a
part hereof.
SECTION 5: That all ordinances or parts of ordinances in conflict
herewith are repealed.
SECTION 6: That this ordinance 130-O-17 shall be in full force and
effect from and after its passage, approval, and publication in the manner provided
by law.
28 of 360
130-O-17
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
29 of 360
For City Council meeting of November 27, 2017 Item SP4
Ordinance 131-O-17: 2017 Library Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Karen Danczak Lyons, Library Director
Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Ordinance 131-O-17: Evanston Library Fund 2017 Tax Levy
Date: November 21, 2017
Recommended Action:
The Library Board requests adoption of Tax Levy Ordinance 131-O-17, which levies the
annual property tax for the Evanston Public Library in the amount of $6,965,750 as
extended. This represents an increase of 8.6% over the 2016 Levy of $6,412,610 as
extended.
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
The Library Fund Levy is proposed at $6,965,750. This request represents an 8.6%
increase over the 2016 Levy of $6,412,610.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
Karen Danczak Lyons
Library Director
847.448.8655
kdanczaklyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 131-O-17
Memorandum
30 of 360
10/24/2017
131-O-17
AN ORDINANCE
Levying Taxes for the Library Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2018 and Ending December 31, 2018
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2018, and ending December 31, 2018,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the Library
Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1,
2018, there is hereby levied on all real property subject to taxation within the corporate
31 of 360
131-O-17
~2~
limits of said City of Evanston as assessed and equalized for the year 2017 the sum of
Six Million, Nine Hundred Sixty-Five Thousand, Seven Hundred Fifty Dollars
($6,965,750), being the total of the budget legally made plus allowances for collection
losses, which are to be collected from the tax levy of the City of Evanston for the year
2017 for Library Fund Purposes appropriated and specifically referred to in the annual
Budget passed by the City Council of the City of Evanston at a regular Council meeting
held November 27, 2017.
The specific amounts hereby levied for the Library Fund purposes is designated by
being placed in separate column under the heading “To Be Raised By Taxation,” and is
identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of Six Million, Nine Hundred Sixty-five Thousand, Seven Hundred Fifty Dollars
($6,965,750), for the Library Fund Purposes, as outlined in the City of Evanston Tax
Levy Filing with Cook County FY18 Budget – Tax Levy Year 2017 to be Received in
FY18, attached hereto as “Exhibit 1” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 131-O-17 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
32 of 360
131-O-17
~3~
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
33 of 360
131-O-17
~4~
Exhibit 1
City of Evanston Tax Levy Filing with Cook County FY18 Budget
– Tax Levy Year 2017 to be Received in FY18
34 of 360
Account Number Account Description
2018 Proposed
Budget
Sources
Outside Levy
2017 Tax
Levy
61110 OVERTIME PAY 7,000.00 681.24 6,318.76
61010 REGULAR PAY 2,598,861.00 531,550.40 2,206,625.60
61050 PERMANENT PART-TIME 1,358,094.00 132,169.31 1,225,924.69
61415 TERMINATION PAYOUTS 47,500.00 4,622.69 42,877.31
61615 LIFE INSURANCE 2,106.00 204.96 1,901.04
61625 AUTO ALLOWANCE 7,200.00 700.70 6,499.30
61626 CELL PHONE ALLOWANCE 3,400.00 330.89 3,069.11
61630 SHOE ALLOWANCE 465.00 45.25 419.75
61725 SOCIAL SECURITY 237,205.00 23,084.72 214,120.28
61730 MEDICARE 56,307.00 5,479.78 50,827.22
61710 IMRF 343,098.00 33,390.20 309,707.80
$4,661,236.00 $732,260.14 $4,068,290.86
62185 CONSULTING SERVICES 241,700.00 23,522.17 218,177.83
62205 ADVERTISING 8,000.00 778.56 7,221.44
62210 PRINTING 8,000.00 778.56 7,221.44
62225 BLDG MAINTENANCE SERVICES 212,700.00 20,699.90 192,000.10
62235 OFFICE EQUIPMENT MAINT 12,000.00 1,167.84 10,832.16
62245 OTHER EQMT MAINTENANCE 1,300.00 126.52 1,173.48
62275 POSTAGE CHARGEBACKS 2,600.00 253.03 2,346.97
62290 TUITION 5,000.00 486.60 4,513.40
62295 TRAINING & TRAVEL 42,000.00 4,087.43 37,912.57
62315 POSTAGE 4,500.00 437.94 4,062.06
62340 COMPTER LICENSE & SUPP 44,000.00 4,282.07 39,717.93
62341 INTERNET SOLUTION PROVIDERS 368,600.00 35,872.05 332,727.95
62360 MEMBERSHIP DUES 2,100.00 204.37 1,895.63
62375 RENTALS 46,238.00 4,499.87 41,738.13
62380 COPY MACHINE CHARGES 12,900.00 1,255.42 11,644.58
62506 WORK- STUDY 8,700.00 846.68 7,853.32
62705 BANK SERVICE CHARGES 5,700.00 554.72 5,145.28
64015 NATURAL GAS 29,900.00 2,909.86 26,990.14
61060 SEASONAL EMPLOYEES 41,000.00 3,990.11 37,009.89
64540 TELECOMMUNICATIONS - WIRELESS 2,000.00 194.64 1,805.36
65040 JANITORIAL SUPPLIES 12,000.00 1,167.84 10,832.16
65050 BLDG MAINTENANCE MATERIAL 30,000.00 2,919.59 27,080.41
65095 OFFICE SUPPLIES 98,100.00 9,547.06 88,552.94
65100 LIBRARY SUPPLIES 103,850.00 10,106.65 93,743.35
65555 PERSONAL COMPUTER EQUIPMENT 49,100.00 4,778.40 44,321.60
65630 LIBRARY BOOKS 518,200.00 50,431.07 467,768.93
65635 PERIODICALS 17,700.00 1,722.56 15,977.44
65641 AUDIO VISUAL COLLECTIONS 126,800.00 12,340.14 114,459.86
$2,054,688.00 $199,961.64 $1,854,726.36
65503 FURNITURE / FIXTURES / EQUIPMENT 5,400.00 525.53 4,874.47
65550 AUTOMOTIVE EQUIPMENT 155,000.00 15,084.56 139,915.44
$160,400.00 $15,610.08 $144,789.92
61510 HEALTH INSURANCE 493,468.00 48,024.16 445,443.84
$493,468.00 $48,024.16 $445,443.84
62305 RENTAL OF AUTO-FLEET MAINTENANCE 5,440.00 529.42 4,910.58
62309 RENTAL OF AUTO REPLACEMENT 4,885.00 475.41 4,409.59
66025 TRANSFER TO DEBT SERVICE - ERI 86,624.00 8,430.22 78,193.78
66131 TRANSFER TO GENERAL FUND 250,000.00 24,329.93 225,670.07
$346,949.00 $33,764.98 $313,184.02
$7,716,741.00 $1,029,621.00 $6,826,435.00
$7,716,741.00 $1,029,621.00 $6,826,435.00
Levy as Extended 6,965,750
Collection Losses 139,315
Net Levy 6,826,435
Transfer - Interfund Transfers
Account Classification Total: Transfer - Interfund Transfers
EXPENSES Total
Fund EXPENSE Total: 185 - LIBRARY FUND
Serv & Supplies - Services and Supplies
Account Classification Total: Serv & Supplies - Services and Supplies
Capital Outlay - Capital Outlay
Account Classification Total: Capital Outlay - Capital Outlay
Ins & Chg Backs - Insurance and Other Chargebacks
Account Classification Total: Ins & Chg Backs - Insurance and Other Chargebacks
Account Classification Total: Salary & Benefit - Salary and Benefits
City of Evanston, IL Library Tax Levy
Fund: 185 - LIBRARY FUND
EXPENSES
Salary & Benefit - Salary and Benefits
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For City Council meeting of November 27, 2017 Item SP5
Ordinance 132-O-17: Solid Waste Fund 2017 Tax Levy
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Ashley King, Budget & Finance Manager
Subject: Ordinance 132-O-17: Solid Waste Fund 2017 Tax Levy
Date: November 21, 2017
Recommended Action:
Staff requests adoption of Tax Levy Ordinance 132-O-17, which levies the annual
property tax for the Solid Waste Fund in the amount of $418,367.
Funding Source:
N/A
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Ordinance 132-O-17 is the new proposed annual tax levy for the Solid Waste Fund.
The City Council reviewed several alternative funding scenarios for annual solid waste
operations and asked that a tax levy of 1% which is estimated at $410,000 ($418,367 as
extended) be considered for Solid Waste Fund operations. Full reports on this
deliberation can be found in the City Council packets for September 11, September 25,
and October 9, 2017.
Questions regarding this ordinance may be forwarded to:
Martin Lyons
Treasurer
847.448.8082
mlyons@cityofevanston.org
------------------------------------------------------------------------------------
Attachment:
Ordinance 132-O-17
Memorandum
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10/24/2017
132-O-17
AN ORDINANCE
Levying Taxes for the Solid Waste Fund
in the City of Evanston, County of Cook,
and State of Illinois, for the Fiscal Year Beginning
January 1, 2018 and Ending December 31, 2018
WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual
budget for the fiscal year beginning January 1, 2018, and ending December 31, 2018,
which said Budget document was reviewed at a public hearing and copies of which said
Budget document have been continuously available for public inspection at the office of
the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston,
Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except
holidays; and
WHEREAS, said Budget document contains the expenditures to be made
with the monies collected through taxation and other sources during said fiscal year; and
WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local
government pursuant to the terms and provisions of Article VII of the 1970 Constitution
of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the
City of Evanston as a Home Rule unit of local government the power to tax;
NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That, in order to meet expenses and liabilities for the Library
Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1,
2018, there is hereby levied on all real property subject to taxation within the corporate
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132-O-17
~2~
limits of said City of Evanston as assessed and equalized for the year 2017 the sum of
Four Hundred Eighteen Thousand Three Hundred Sixty-Seven ($418,367), being the
total of the budget legally made plus allowances for collection losses, which are to be
collected from the tax levy of the City of Evanston for the year 2017 for Solid Waste
Fund Purposes appropriated and specifically referred to in the annual Budget passed by
the City Council of the City of Evanston at a regular Council meeting held November 27,
2017.
The specific amounts hereby levied for the Solid Waste Fund purposes is designated
by being placed in separate column under the heading “To Be Raised By Taxation,” and
is identified in that manner on the following pages of this Ordinance.
SECTION 2: That there be appropriated for the City of Evanston: The
sum of Four Hundred Eighteen Thousand Three Hundred Sixty-Seven ($418,367), for
the Solid Waste Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with
Cook County FY18 Budget – Tax Levy Year 2017 to be Received in FY18, attached
hereto as “Exhibit 1” and incorporated herein by reference.
SECTION 3: That the foregoing recitals are found as fact and made
a part hereof.
SECTION 4: That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That this Ordinance 132-O-17 shall be in full force and effect
from and after its passage, approval, and publication in the manner provided by law.
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132-O-17
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Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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132-O-17
~4~
Exhibit 1
City of Evanston Tax Levy Filing with Cook County FY18 Budget
– Tax Levy Year 2017 to be Received in FY18
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Account
Number Account Description
2018 Proposed
Budget
Sources
Outside Levy 2017 Tax Levy
68305 DEBT SERVICE- PRINCIPAL 20,467.00 20,467.00
68315 DEBT SERVICE- INTEREST 1,330.00 1,330.00
$21,797.00 $21,797.00 $0.00
$21,797.00 $21,797.00
61110 OVERTIME PAY 45,000.00 45,000.00
61010 REGULAR PAY 618,705.00 618,705.00
61615 LIFE INSURANCE 251.00 251.00
61630 SHOE ALLOWANCE 2,700.00 2,700.00
61725 SOCIAL SECURITY 38,437.00 38,437.00
61730 MEDICARE 8,990.00 8,990.00
61710 IMRF 47,944.00 47,944.00
$762,027.00 $762,027.00 $0.00
62295 TRAINING & TRAVEL 800.00 800.00
62380 COPY MACHINE CHARGES 1,326.00 1,326.00
62390 CONDOMINIUM REFUSE COLL 424,500.00 424,500.00
62405 SWANCC DISPOSAL FEES 750,000.00 750,000.00
62415 DEBRIS/REMOVAL CONTRACTUAL COSTS 2,225,000.00 1,815,000.00 410,000.00
62705 BANK SERVICE CHARGES 1,000.00 1,000.00
64005 ELECTRICITY 3,000.00 3,000.00
64015 NATURAL GAS 6,000.00 6,000.00
61060 SEASONAL EMPLOYEES 60,000.00 60,000.00
64540 TELECOMMUNICATIONS - WIRELESS 500.00 500.00
65015 CHEMICALS/ SALT 200.00 200.00
65020 CLOTHING 250.00 250.00
65055 MATER. TO MAINT. IMP.400.00 400.00
65085 MINOR EQUIPMENT & TOOLS 700.00 700.00
65090 SAFETY EQUIPMENT 1,000.00 1,000.00
$3,474,676.00 $3,064,676.00 $410,000.00
65550 AUTOMOTIVE EQUIPMENT 250,000.00 250,000.00
65625 FURNITURE & FIXTURES 25,750.00 25,750.00
$275,750.00 $275,750.00 $0.00
61510 HEALTH INSURANCE 122,247.00 122,247.00
$122,247.00 $122,247.00 $0.00
67107 OUTREACH 7,500.00 7,500.00
$7,500.00 $7,500.00 $0.00
62305 RENTAL OF AUTO-FLEET MAINTENANCE 322,362.00 322,362.00
$322,362.00 $322,362.00 $0.00
$4,964,562.00 $4,554,562.00 $410,000.00
$4,986,359.00 $4,576,359.00 $410,000.00
$4,986,359.00 $4,576,359.00 $410,000.00
Levy as Extended 418,367
Collection Losses 8,367
Net Levy 410,000
Serv & Supplies - Services and Supplies
City of Evanston, IL
Fund: 520 - SOLID WASTE FUND
EXPENSES
Department: 26 - PUBLIC WORKS
Debt Service - Debt Service
Account Classification Total: Salary & Benefit - Salary and Benefits
Solid Waste Tax Levy
Account Classification Total: Debt Service - Debt Service
Department Total: 26 - PUBLIC WORKS
Department: 40 - PUBLIC WORKS AGENCY
Salary & Benefit - Salary and Benefits
Fund EXPENSE Total: 520 - SOLID WASTE FUND
Account Classification Total: Serv & Supplies - Services and Supplies
Capital Outlay - Capital Outlay
Account Classification Total: Capital Outlay - Capital Outlay
Ins & Chg Backs - Insurance and Other Chargebacks
Account Classification Total: Ins & Chg Backs - Insurance and Other Chargebacks
Miscellaneous - Miscellaneous
Account Classification Total: Miscellaneous - Miscellaneous
Transfer - Interfund Transfers
Account Classification Total: Transfer - Interfund Transfers
Department Total: 40 - PUBLIC WORKS AGENCY
EXPENSES Total
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For City Council meeting of November 27, 2017 Item SP6
Ordinance 122-O-17, Amendment to City Code- Home Rule Taxes
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/CFO
Subject: Ordinance 122-O-17, Amending Portions of the City Code to Standardize
Home Rule Taxes for Due Dates, Deductions Provided, and Late Fees
Assessed
Date: November 14, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 122-O-17, amending portions of the
City Code to standardize home rule taxes for due dates, deductions provided, and late
fees assessed all contained within Title 2, Chapter 3 of the City Code. This Ordinance
was introduced at the November 20, 2017 City Council meeting.
Funding Source:
There are no expenses in this proposed amendment.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
The chart below is a consolidation of all Home Rule taxes levied by the City with the
associated tax percentage, deduction amount, due date and late fees. As detailed in the
chart, each tax type has different due date, late fee, and deduction amount which
creates a burden on businesses that must remit multiple tax returns. In many instances
these business also remit a similar tax return to the other governmental agencies. Both
the State of Illinois and Cook County Department of Revenue require all home rule
taxes to be remitted by the 20th of the month. By amending the City code and moving to
a standardize date that coincides with these other governmental agencies, Evanston
businesses would benefit by alleviating these differentiating due dates for these tax
returns.
Memorandum
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Additionally, staff is recommending the elimination of the deduction percentage offered
on these home rule returns. These deductions were originally implemented to
compensate the remitter for their time and effort in the collection of information and
payment, as well as to encourage compliance. With this amendment to standardize the
remittance date, as well as allowing all businesses to file their returns online, the original
intent of the deduction has been mitigated. Additionally neither the State nor County
offers this such deduction. This elimination will provide an additional $100,000 in home
rule tax revenues.
Current structure
Tax Type Code Section Tax Percentage
Deduction Percentage
(% of tax amount)Due Date Late fee %
Amusement 3-2-17 4.0%None 30 days after the end of each
month
10% + 1% interest per month
late
Athletic Contest And Exhibitions 3-2-1 3.0%None 10th day of subsequent month None
Athletic Contests And Exhibitions
Attendance 3-2-2 8.0%None 10th day of subsequent month None
Cable Franchise
(Municipal Television Consumer) 3-2-12 10.0%1%Quarterly $250 - $500
Gas Use (Natural Gas)3-2-9-7 2.5 cents per therm None
On or before the fifteenth day of
the second month following the
month in which the gas is used or
consumed
None
Hotel / Motel 3-2-4 7.5%3%15th of the quarter (1/15, 4/15…)10% + 1% interest per month
late
Liquor 3-2-14 6.0%2%13th day of the subsequent month 2% per month late
Medical Cannabis 3-2-18 6.0%None 20th day of subsequent month 10% per month late
Motor Fuel 3-2-16 $0.04 per gallon 3%10th day of subsequent month 1% per month late
Municipal Utility (Natural Gas)3-2-9 5% of gross receipts None On or before the first day of the
month None
Parking lot and Garage operations 3-2-15 Structured Rates None 10 days after the end of the
subsequent month 10% per month late
Telecommunications 3-2-9-8 6.0%None 30 days after the end of each
month None
Utility Tax (Electric)3-2-9-9 Structured Rates 3%Last day of the subsequent month $200 - $500
The proposed structure would make all due dates on the 20th day of the subsequent
month, make all late fees a standard 10% of the original amount due, and eliminate the
deduction percentage.
Attachments:
Ordinance 122-O-17
43 of 360
11/6/17
122-O-17
AN ORDINANCE
Amending Portions of the City Code to Standardize Home Rule Taxes
for Due Dates, Deductions Provided, and Late Fees Assessed
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 3-2-1(D) “Athletic Contest and Exhibitions Tax”
within the Evanston City Code of 2012, as amended (“City Code”), is hereby amended
to read as follows:
(D) Payment. The athletic tax shallmust be paid to the City Collector not later than
the tenth twentieth day of each calendar month for all gross receipts during the
preceding calendar month. A verified statement of such gross receipts in the form
prescribed from time to time by the City Collector shallmust accompany the
payment. Acceptance by the City of any amount tendered in payment of the tax
shall beis without prejudice to any claim, demand or right on account of any
deficiency. Canceled admission tickets and complete and accurate records,
books and accounts in detail of all such gross receipts shallmust be kept in the
offices of the person engaged in conducting the athletic contests or exhibitions
within the City, or such other place as may be designated in writing by the person
liable to the tax. The City Collector shallmust have access to the canceled
admission tickets, records, books and accounts at all reasonable times for
auditing purposes. All taxes imposed by this Section 3-2-1 and remaining unpaid
after they are due will bear interest at a rate of ten percent (10%) per month of
the tax due.
SECTION 2: Section 3-2-2(D) “Athletic Contests and Exhibitions
Attendance Tax” within the City Code is hereby amended to read as follows:
(D) The admission tax shallmust be paid to the city collector not later than the
tenth twentieth day of each calendar month for all gross receipts during the
preceding calendar month. A verified statement of such gross receipts in the
form prescribed from time to time by the City Collector shallmust accompany
the payment. Acceptance by the City of any amount tendered in payment of
the tax shall beis without prejudice to any claim, demand or right on account
of any deficiency. Canceled admission tickets and complete and accurate
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records, books and accounts in detail of all such gross receipts shallmust be
kept in the offices of the persons engaged in conducting such athletic
contests or exhibitions within the City, or such other place as may be
designated, in writing, by the person liable for the tax. The City Collector
shallmust have access to the canceled admission tickets, records, books and
accounts at all reasonable times for auditing purposes. All taxes imposed by
this Section 3-2-2 and remaining unpaid after they are due will bear interest
at a rate of ten percent (10%) per month of the tax due.
SECTION 3: Sections 3-2-4-4 and 3-2-4-5 of the “Hotel-Motel Tax”
Chapter within the City Code are hereby amended to read as follows:
3-2-4-4. - ADMINISTRATION AND ENFORCEMENT.
The City Manager or his/her designee is hereby designated as the administration and
enforcement officer of the tax hereby imposed on behalf of the City. It shall beis the
responsibility and duty of the City Manager or his/her designee to collect all amounts
due the City from the owners, operators and licensees of motels and hotels within the
City.
The sworn monthly return for each completed calendar month is due within twenty (20)
days of the completion of the calendar month. At the time of filing such tax returns, the
owner, operator or licensee must pay to the City Manager or his/her designee all taxes
due for the period to which the tax return applies. A sworn quarterly hotel and motel
occupancy tax return shall be filed by each owner, operator or licensee of each hotel
or motel in the City and filed with the City Manager or his/her designee, on forms
prescribed by him/her, showing all receipts from each renting, leasing or letting of
rooms during the preceding three (3) months.
Each return shall be accompanied by payment to the City of all taxes due and owing
for the quarter covered by the return; provided, however, that the person making said
return may retain an amount of money equal to three percent (3%) of the tax due as
compensation for services rendered in the collection and payment of such tax.
The City Manager or his/her designee, or any person certified by him/her as his/her
deputy or representative, may enter the premises of any hotel or motel for the
purposes of inspection and examination of its books and records for the proper
administration of this Section, and for the enforcement of collection of the tax hereby
imposed. It is unlawful for any person to prevent, hinder or interfere with the City
Manager or his/her designee or his/her duly authorized deputy or representative in the
discharge of his/her duties hereunder.
3-2-4-5. - ENFORCE PAYMENT OF TAX.
(A) Failure to Pay. Whenever any person shall fail to pay any taxes herein
provided, or when any owner, operator or licensee of a hotel or motel in the
City shall fail to collect the tax hereby imposed from any person who has the
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ultimate liability for payment of the same, the Corporation Counsel shall,
upon request of the City Manager or his/her designee, bring or cause to be
brought an action to enforce the payment of said tax on behalf of the City in
any court of competent jurisdiction.
If the City Manager, after a hearing held by or for him/her, shall find that
any hotel or motel owner, operator or licensee has willfully evaded
his/her responsibility to collect the tax imposed by this Section, he may
suspend or revoke all City licenses held by such tax evader. Said person
shall have an opportunity to be heard at such hearing, to be held not less
than five (5) days after notice of the time and place thereof, addressed to
him/her at his/her last known place of business. Any suspension or
conviction resulting from such hearing shall not relieve or discharge any
civil liability for nonpayment of the tax due.
(B) Interest and Penalties. In the event of failure by any hotel or motel owner,
operator or licensee to collect and pay to the City Manager or his/her
designee the tax required hereunder within 20 days following the completion
of the calendar month, thirty (30) days after the same shall be due, interest
shall accumulate and be due upon said tax at the rate of one percent (1%)
per month. In addition, a late fee penalty of ten percent (10%), per month, of
the tax. and interest due shall be assessed and collected against any hotel or
motel owner, operator or licensee who shall fail to collect and remit the tax
imposed by this Section.
SECTION 4: Subsections 3-2-9-4 and 3-2-9-5 of the “Municipal Utility Tax”
Section within the City Code are hereby amended to read as follows:
3-2-9-4. - RETURNS, PAYMENT OF TAX.
(A) On or before the firsttwentieth day of theevery month, the taxpayers described in
Section 3-2-9-2 of this Chapter shallmust make a return to the City Finance
Director. Said return shallmust state:
1. Name;
2. Principal place of business;
3. Gross receipts during those months upon which the basis of the tax is
imposed;
4. Amount of tax;
5. Such other reasonable and related information as the corporate authorities
may require.
(B) The taxpayer making the return herein provided for shallmust, at the time of
making such return, pay to the City Finance Director the amount of tax herein
imposed; provided, that in connection with any return the taxpayer may, if he/she
so elects, report and pay an amount based upon his/her total billings of the
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business subject to the tax during the period for which the return is made
(exclusive of any amounts previously billed) with prompt adjustments of later
payments based upon any difference between such billings and the taxable
gross receipts.
(C) If it shall appears that an amount of tax has been paid which was not due under
the provisions of this Section, whether as the result of a mistake of fact or an
error of law, then such amount shallmust be credited against any tax due, or to
become due, under this Section, from the taxpayer who made the erroneous
payment; provided, that no amounts erroneously paid more than three (3) years
prior to the filing of a claim therefor shallwill be so credited. If a taxpayer under
this Section is unable to use a credit authorized by this Subsection solely
because the tax imposed by Section 3-2-9-2 of this Chapter has been replaced
by the tax imposed under Section 3-2-9-9 of this Chapter, then the taxpayer may
apply such credit against any tax due under said Section 3-2-9-9.
(D) No action to recover any amount of tax due under the provisions of this Section
shallwill commence more than three (3) years after the due date of such amount.
3-2-9-5. - FAILURE TO MAKE RETURN; FRAUDULENT RETURN.
Any taxpayer who fails to make a return, or who makes a fraudulent return, or who
willfully violates any other provision of this Section shallwill be fined not less than five
hundred dollars ($500.00), and in addition shallwill be liable in a civil action for the
amount of tax due, plus interest and costs.
All taxes imposed by this Section 3-2-9 and remaining unpaid after they are due will
bear interest at a rate of ten percent (10%) per month, or fraction thereof. The tax by
this Section must be collected by any person pursuant to this Section and constitutes
a debt owed by the person to the City.
SECTION 5: Sections 3-2-9-7-3 and 3-2-9-7-5 of the “Evanston Gas Use
Tax” Chapter within the City Code are hereby amended to read as follows:
3-2-9-7-3. - TAX IMPOSED.
(A) Except as otherwise provided by this Section 3-2-9-7, a tax is imposed on the
privilege of using or consuming gas in the City that is purchased in a sale at retail
at the rate of 2.5 cents ($0.025) per therm.
(B) The ultimate incidence of and liability for payment of the tax is on the retail
purchaser, and nothing in this Section 3-2-9-7 shallmust be construed to impose
a tax on the occupation of distributing, supplying, furnishing, selling or
transporting gas.
(C) The retail purchaser shallmust pay the tax, measured by therms of gas delivered
to the retail purchaser's premises, to the public utility designated to collect the tax
pursuant to Section 3-2-9-7-5 of this Chapter on or before the payment due date
of the public utility's bill first reflecting the tax, or directly to the Finance Director
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on or before the fifteenthtwentieth day of the second month following the month
in which the gas is delivered to the retail purchaser if no public utility has been
designated to collect the tax pursuant to Section 3-2-9-7-5 of this Chapter or if
the gas is delivered by a person other than a public utility so designated.
(D) To prevent multiple taxation, the use of gas in the City by a retail purchaser
shallwill be exempt from the tax imposed by this Section 3-2-9-7 if the gross
receipts from the sale at retail of such gas to the retail purchaser are properly
subject to a tax imposed upon the seller of such gas pursuant to the City's
municipal utility tax, Section 3-2-9 of this Chapter, as amended from time to time,
authorized pursuant to 65 ILCS 5/8-11-2.
(E) A purchaser who purchases gas for resale and therefore does not pay the tax
imposed by this Section 3-2-9-7 with respect to the use or consumption of the
gas, but who later uses or consumes part or all of the gas, shallmust pay the tax
directly to the Finance Director on or before the fifteenthtwentieth day of the
second month following the month in which the gas is used or consumed.
(F) The tax shallwill apply to gas for which the delivery to the retail purchaser is billed
by a public utility.
(G) The tax shallwill not apply to the use or consumption of gas by:
1. A public utility engaged in the business of distributing gas, or
2. A school district created and operating under the school code of the state,
or
3. A unit of local government.
3-2-9-7-5. - COLLECTION OF TAX.
(A) The Finance Director is authorized to enter into a contract for collection of the tax
imposed by this Section 3-2-9-7 with any public utility providing gas service in the
City. The contract shallmust include and substantially conform with the following
provisions:
1. The public utility will collect the tax with respect to gas delivered by it to its
customers as an independent contractor;
2. The public utility will remit collected taxes to the Finance Director no more
often than once each month;
3. The public utility will be entitled to withhold from tax collections a service
fee not to exceed three percent (3%) of the amounts collected and timely
remitted to the Finance Director;
4. The public utility shallwill not be liable to the City for any tax not actually
collected from a retail purchaser; and
5.4. Such additional terms as the parties may agree upon.
(B) A public utility designated to collect the tax imposed by this Section 3-2-9-7 from
its customers shallmust bill each customer for the tax on all gas delivered to the
customer unless: 1) the customer's use or consumption is exempt from the tax
pursuant to a duly passed and authorized ordinance of the City, or 2) the public
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utility has received written notification from the City that the customer is exempt
from the tax.
SECTION 6: Subsections 3-2-9-8-2 and 3-2-9-8-6 of the
“Telecommunications Tax” Chapter within the City Code are hereby amended to read
as follows:
3-2-9-8-2. - COLLECTION OF TAX.
The tax authorized by this Section 3-2-9-8 shallmust be collected from the taxpayer by a
retailer maintaining a place of business in this State and making or effectuating the sale
at retail and shallmust be remitted by such retailers to the City on or before the twentieth
day of every month. Any tax required to be collected pursuant to this Section and any
such tax collected by such retailer shallwill constitute a debt owed by the retailer to the
City. Retailers shallmust collect the tax from the taxpayer by adding the tax to the gross
charge for the act or privilege of originating or receiving telecommunications when sold
for use in the manner prescribed by the City. The tax authorized by this Section 3-2-9-8
shallwill constitute a debt of the purchaser to the retailer who provides such taxable
services until paid and, if unpaid, is recoverable at law in the same manner as the
original charge for such taxable services. If the retailer fails to collect the tax from the
taxpayer, then the taxpayer shallwill be required to pay the tax directly to the City in the
manner provided by the City.
3-2-9-8-6. - PENALTY.
Any taxpayer who fails to make a return or who makes a fraudulent return, or who
willfully violates any other provision of this Section shallmust be fined not less than five
hundred dollars ($500.00), and in addition shallwill be liable in a civil action for the
amount of tax due, plus interest and costs.
All taxes imposed by this Section 3-2-9-8 and remaining unpaid after they are due will
bear interest at a rate of ten percent (10%) per month, or fraction thereof. The tax by
this Section must be collected by any person pursuant to this Section and constitutes
a debt owed by the person to the City.
SECTION 7: Sections 3-2-9-9-3, 3-2-9-9-4 and 3-2-9-9-8 of the “Municipal
Utility Electricity Tax” chapter within the City Code are hereby amended to read as
follows:
3-2-9-9-3. COLLECTION OF TAX.
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(A) Subject to the provisions of Section 3-2-9-9-5 of this Chapter regarding the
delivery of electricity to resellers, the tax imposed under this Section 3-2-9-9 shall
must be collected from purchasers by the person maintaining a place of business
in this state who delivers electricity to such purchasers. This tax shall will
constitute a debt of the purchaser to the person who delivers the electricity to the
purchasers and is recoverable at the same time and in the same manner as the
original charge for delivering electricity.
(B) Any tax required to be collected by this Section 3-2-9-9, and any tax in fact
collected, shall will constitute a debt owed to the City by the person delivering the
electricity, provided, that the person delivering electricity shall will be allowed
credit of such tax related to deliveries of electricity the charges for which are
written off as uncollectible, and provided further, that if such charges are
thereafter collected, the delivering supplier shall will be obligated to remit such
tax.
(C) Persons delivering electricity shall must collect tax from the purchaser by adding
such tax to the gross charge for delivering electricity. Persons delivering
electricity shall also be authorized to add to such gross charge an amount equal
to three (3) percent of the tax they collect to reimburse them for their expenses
incurred in keeping records, billing customers, preparing and filing returns,
remitting the tax and supplying data to the City upon request. For purposes of
this Section, any partial payment of a billed amount not specifically identified by
the purchasers shall will be deemed to be for the delivery of electricity.
3-2-9-9-4. – TAX REMITTANCE AND RETURN.
(A) Every tax collector shall must on a monthly basis file a return in a form prescribed
by the City Finance Director or his/her designee. The return and accompanying
remittance shall will be due on or before the last day of the month twenty (20)
days following the completion of the calendar month, following the month during
which the tax is collected or is required to be collected under this Chapter.
(B) If the person delivering electricity fails to collect the tax from the purchaser or is
excused from collecting the tax, then the purchaser shall must file a return in a
form prescribed by the City Finance Director or his/her designee and pay the tax
directly to the City Finance Director or his/her designee on or before the last day
of the month twenty (20) days following the completion of the calendar month,
following the month following the month during which the electricity is used or
consumed.
3-2-9-9-8. – FAILURE TO MAKE RETURN; FRAUDULENT RETURN.
If for any reason any tax is not paid when due, a penalty at the rate of ten percent (10%)
per month on the amount of tax which remains unpaid will be added and collected. Any
taxpayer who fails to make a return, or who makes a fraudulent return, or who willfully
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violates any other provision of this Section 3-2-9-9 shall will be fined not less than two
hundred dollars ($200.00), nor more than five hundred dollars ($500.00), and in addition
shall will be liable in a civil action for the amount of tax due, plus interest and costs.
SECTION 8: Sections 3-2-12-5 and 3-2-12-8 of the “Municipal Television
Consumer Tax” Chapter within the City Code is hereby amended to read as follows:
3-2-12-5. - SUBMIT RETURNS, PAYMENT OF TAX.
This Section shall be effective as of the date of its operation on or before the first day of
January, April, July and October of each year in which the person engaged in any
business set forth in Subsection 3-2-12-1 of this Section shall make a return to the City
Collector for the previous three (3) months stating. The monthly return for each
completed calendar month will be due within twenty (20) days of the completion of the
calendar month. Each return must state the following:
1. Name;
2. Principal place of business;
3. Gross payment for services in the City as defined in Subsection 3-2-12-4 hereof
during the preceding quartermonth;
4. Amount of tax;
5. Such other reasonable and related information as the corporate authorities may
require.
The persons making the return herein provided for shallmust, at the time of making such
return, pay to the City Collector the amount of tax herein imposed; provided, that in
connection with any return the person may, if he/she so elects, report and pay an
amount based upon his/her total billings of business subject to the tax during the period
for which the return is made (exclusive of any amounts previously billed) with prompt
adjustments of later payments based upon any differences between such billings and
the taxable gross costs.
The person making the return shall be entitled to retain a sum equal to one percent
(1%) of the amount due to the City as compensation for the collection of said taxes.
3-2-12-8. - PENALTY.
Any person who fails to make a return, or who makes a fraudulent return, or who
willfully violates any other provision of this Section shallmust be fined not less than two
fifty hundred dollars ($250.00) nor more than five hundred dollars ($500.00) and in
addition, shallwill be liable in a civil action for the amount of tax due. In addition to the
foregoing, the City may commence appropriate action in law or equity to enjoin any
person providing services covered by this tax who shall fails to make a return from
providing such services within the City.
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All taxes imposed by this Section 3-2-12 and remaining unpaid after they are due will
bear interest at a rate of ten percent (10%) per month, or fraction thereof. The tax by
this Section must be collected by any person pursuant to this Section and constitutes
a debt owed by the person to the City.
SECTION 9: Sections 3-2-14-3, 3-2-14-7, and 3-2-14-8 of the “Liquor
Code” chapter within the City Code are hereby amended to read as follows:
3-2-14-3. - TAX IMPOSED.
A tax is hereby levied and imposed upon the privilege of purchasing beverages
containing alcoholic liquor at a lawfully licensed liquor dealer in the City for
consumption on or off the premises at the rate of six percent (6%) of the purchase
price, exclusive of any other tax charged for such alcoholic liquor. However, the dealer
may retain an amount of money equal to two percent (2%) of the tax due as
compensation for services rendered in the collection and payment of such tax.
3-2-14-7. - FILING OF RETURN.
The owner or owners of each lawfully licensed liquor dealer within the City shallmust
file tax returns showing tax receipts received during each month period on forms
prescribed by the City Manager. The returns shallwill be due on or before the twentieth
thirtieth day of the calendar month succeeding the end of the monthly filing period. At
the time of filing said returns, the owner shallwill pay to the City all taxes due for the
period to which the tax return applies.
3-2-14-8. - FAILURE TO PAY TAX.
If for any reason any tax is not paid when due, a penalty at the rate of ten two percent
(10 2%) per month on the amount of tax which remains unpaid shallmust be added
and collected. Whenever any person shall fails to pay any tax as herein provided, the
Corporation Counsel, may bring an action to enforce the payment of said tax on behalf
of the City in any court of competent jurisdiction.
SECTION 10: Section 3-2-15-5 of the “Municipal Parking Tax” chapter
within the City Code is hereby amended to read as follows:
3-2-15-5. - FILING OF RETURN.
(A) The monthly return for each completed calendar month will be due within
twenty (20) days of the completion of the calendar month. By the tenth
twentieth day of the month succeeding the month for which the tax was due,
Every person operating or conducting a parking lot, parking area, or garage
shall must file tax returns showing tax receipts received with respect to each
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parking place during each month period ending on the last day of each month
upon forms prescribed by the City Manager or his/her designee Director of
Finance. At the time of filing said tax returns, the operator must shall pay over
to the City Manager or his/her designee Director of Finance all taxes due for
the period to which the tax return applies.
(B) All taxes imposed by this Section 3-2-15 and remaining unpaid after they are
due shallwill bear interest at a rate of ten (10) percent per month, or fraction
thereof.
SECTION 11: Sections 3-2-16-4 and 3-2-16-7 of the “Motor Fuel Tax”
chapter within the City Code are hereby amended to read as follows:
3-2-16-4. - COLLECTION OF TAX.
The dealer must shall have the duty to collect the tax imposed by this Section herein
from each purchaser. The monthly return for each completed calendar month will be
due within twenty (20) days of the completion of the calendar month and submitted On
the tenth day of each month, the dealer shall transmit a report of sale of motor fuel in
the previous month to the Finance Director or his/her designee on such form and in
the manner prescribed by the Finance Director or his/her designee. Each report of
sale of motor fuel shall must be accompanied by a remittance of the appropriate
amount of tax applicable to the sale reported; provided, however, that the dealer may
retain an amount of money equal to three (3) percent of the tax due as compensation
for services rendered in the collection and payment of such tax. Payment of the tax
imposed herein shall be made to the Finance Director.
3-2-16-7. - FAILURE TO PAY TAX.
Any violation of this Section 3-2-16 shall will be punishable by a fine of not less than
one hundred dollars ($100.00) and not more than five hundred dollars ($500.00). It
shall will be deemed a violation of this Section 3-2-16 for any person knowingly to
furnish false or inaccurate information as required herein.
Criminal prosecutions pursuant to this Section shall will in no way bar the right of the
City to institute civil proceedings to recover delinquent taxes, interest and penalties
due and owing as well as costs incurred for such proceedings. Civil penalties
assessed pursuant to this Section shall will not exceed five hundred dollars ($500.00)
for each offense.
All taxes imposed by this Section 3-2-16 and remaining unpaid after they are due
will bear interest at a rate of ten percent (10%) per month, or fraction thereof. For
the purpose of this Section interest shall be computed at the rate of one percent
(1%) per month from the first day of delinquency. The tax herein by this Section
must required to be collected by any dealer pursuant to this Section and shall
constitutes a debt owed by the dealer to the City.
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SECTION 12: Section 3-2-17-4 and 3-2-17-5 of the “Amusement Tax”
Chapter within the City Code is hereby amended to read as follows:
3-2-17-4. – COLLECTION, PAYMENT AND ACCOUNTING.
(A) It shall be the duty of Every owner, manager or operator of amusement or of a
place where an amusement is being held to must collect secure from each
patron the tax imposed by this Section 3-2-17. The monthly verified return for
each completed calendar month shall be due within twenty (20) days of the
completion of the previous calendar month. and to remit the tax to the City not
later than the last day of each calendar month for all admission fees or other
charges received during the immediately preceding calendar month. A verified
statement of admission or charges in a form prescribed by the Finance Director
shallmust accompany each remittance. Acceptance by the City of any amount
tendered in payment of the tax shallmust be without prejudice to any claim,
demand or right on account of any deficiency.
(B) Canceled admission tickets, stubs, receipts, and complete and accurate
records, books and accounts in detail of all receipts shallmust be kept at the
place of amusement or such other place in the City as may be designated in
writing by the person liable for collection of the tax, addressed to the Finance
Director. All such books, records and accounts shallwill be open to inspection
by the Finance Director or his/her designee, at all reasonable times during
regular business hours.
(C) Every owner, manager or operator who is required to collect the tax imposed by
this Section 3-2-17 shallwill be considered a tax collector for the City. All
amusement taxes collected shallmust be held by such tax collector as trustee
for and on behalf of the City. The failure of the tax collector to collect the tax
shallwill not excuse or release the patron from the obligation to pay the tax.
(D) In order to permit sound fiscal planning and budgeting by the City, no person
shall be entitled to a refund of, or credit for, the tax imposed by this Section 3-
2-17 unless the person files a claim for refund or credit within one year after
the date on which the tax was paid or remitted to the City.
3-2-17-5. - PENALTIES.
(A) It is unlawful for any person to produce, present or conduct any amusement,
without collection of the amusement tax, except as otherwise provided in
this Section 3-2-17.
(B) If for any reason any tax is not paid on or before the twentieth day of the month,
a penalty at the rate of ten percent (10%) per thirty-day period, or portion
thereof, from the day of delinquency will be added and collected. If the person
required to collect the amusement tax fails to remit amusement taxes to the
Finance Department of the City within ten (10) days after such remittance is
due, a penalty of ten percent (10%) of the amusement taxes due shall be
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assessed against such person. Additionally, interest shall be due upon any
such unpaid amusement taxes at a rate of one percent (1%) per month
commencing on the first day of the month immediately following the month in
which such amusement taxes were required to be remitted to the City.
(C) Any person who violates any of the provisions of this Section 3-2-17 shall, upon
conviction thereof, be punished by a fine of not less than five hundred dollars
($500.00) nor more than one thousand dollars ($1,000.00). Each fee or charge
paid by a person for admission for amusement without payment of the tax
shallwill constitute a separate offense. All fines shallwill be in addition to the
unpaid amusement taxes plus interest and penalties. The payment of a fine
shallwill not relieve the person so fined from liability for the tax herein provided.
SECTION 13: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 14: This ordinance shall be in full force and effect on January
1, 2018.
SECTION 15: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 27, 2017 Item SP7
Ordinance 116-O-17, Increasing Meter Charges and Water Rates
For Action
To: Honorable Mayor and Members of the City Council
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 116-O-17, Amending City Code 7-12-17,
Increasing the Meter Charges and Water Rates
Date: November 16, 2017
Recommended Action:
Staff recommends that City Council adopt Ordinance 116-O-17, which would increase
the water meter charges and water rates by seven percent (7%). This Ordinance was
introduced at the November 20, 2017 City Council meeting.
Livability Benefits:
Built Environment: Manage water resources responsibly
Summary:
Staff is recommending a seven percent (7%) water rate increase. The existing water
rate is billed as a minimum charge for the first 5 units based on water meter size, and a
quantity charge for every unit in excess of the first 5 units in the bi-monthly billing period
(1 unit = 100 cubic feet or 748 gallons of water).
Effective January 1, 2018, both the minimum charge and the quantity charge are
proposed to be raised by seven percent. For the 5/8-inch and the 3/4-inch meter sizes
(the meter sizes most commonly used in single family homes), the minimum charge for
the first 5 units consumed in the bi-monthly billing period will increase from $8.25 to
$8.83. The quantity charge for usage in excess of the first 5 units will increase from
$2.31 per unit to $2.47 per unit. A fee table for the proposed water rates is provided in
Exhibit 1.
Memorandum
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EXHIBIT 1
PROPOSED 2018 WATER RATES AND MINIMUM CHARGE STRUCTURE
BI-MONTHLY MINIMUM CHARGE
BASED ON WATER METER SIZE*
Meter
Size
Minimum Charges
Proposed 1/1/2017
Minimum Charges
Proposed 1/1/2018
5/8” & 3/4" $008.25 $008.83
1” $016.46 $017.61
1 1/2" $030.81 $032.97
2” $048.52 $051.92
3” $085.45 $091.43
4” $136.88 $146.46
6” $241.38 $258.28
8” $408.63 $437.23
*The minimum charges include the first 5 units (500 cubic feet)
of water consumed per bi-monthly billing period.
QUANTITY CHARGE
FOR USAGE IN EXCESS OF 5 UNITS*
Quantity Charge
Effective 1/1/2017
Quantity Charge
Proposed 1/1/2018
$2.31 per unit $2.47 per unit
*1 unit = 100 cubic feet of water consumption.
As of January 1, 2018, customers would be
charged $2.47 per unit of usage in excess of the
minimum in each bi-monthly billing period.
Analysis:
The financial goals of the water fund are to maintain a minimum cash balance of
$3,500,000 and to keep debt service expenses to less than twenty-five percent of the
operating capital while maintaining the water treatment plant in good operating condition
and to replace or rehabilitate one percent (1.5 miles) of the water distribution system
annually.
The major challenge in meeting these financial goals is the annual cost to replace 1.5
miles of the water distribution system. The cost to complete this type of work is
approximately $3,500,000 annually and continues to increase.
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A recent article in the Chicago Tribune indicated that Evanston had one of the lowest
water rates, and also had a very low percentage of water loss through leaky pipes or
water main breaks. Another statistic reviewed in the article was the age of the water
main pipes. For the 163 communities surveyed in the article, the average percentage of
water main over 60 years old was 29.3%. In Evanston 62.8% of the water mains are
over 60 years old, much higher than the average of all the communities. Several other
surrounding communities (Skokie, Lincolnwood, Morton Grove, and Park Ridge) also
have high percentages of water mains over 60 years old. The article indicates that 88%
of Skokie’s water mains are over 60 years old. However, Evanston is unique in the age
of its water mains because unlike Skokie, whose water mains were mostly constructed
in the late 1940s, early 1950s, Evanston water main system is much older. Evanston
has nearly 50 miles, or 32% of the total system, that is over 100 years old and another
40 miles, or 25% of the total system, that is over 80 years old. These older water mains
are constructed of cast iron pipes which are projected to have a useful life of 125 years.
A map indicating the age of the Evanston water main is attached for reference.
It is therefore critical for Evanston to continue to replace water main each year. Since
this work should be completed annually, staff recommends that the cost to complete this
work be provided by the water fund without the need to sell bonds. The majority (78%)
of the Evanston water mains are comprised of smaller diameter water mains that
Evanston retail customers are solely responsible for. The responsibility for the
remaining 22% of the distribution system is equally shared with Skokie. Unlike projects
at the water plant where all of the wholesale water customers help fund the
improvements, funding for water main projects is vastly dependent on revenue from the
Evanston retail users.
Impact to Users:
Exhibit 2 illustrates staff’s recommendation for both the sewer and water rates
adjustments over the next several years. It is staff’s recommendation to continue to
lower the sewer rate, as debt service from the Long Range Sewer Improvement project
decreases, and to raise the water rate accordingly so that the Evanston users do not
realize any overall increase to the sewer and water rates.
EXHIBIT 2
Evanston Combined Water & Sewer Rates per 100 Cubic Feet
YEAR 2017 2018 2019 2020 2021
Sewer Rate per
100 CF $3.82 $3.66 $3.39 $3.09 $3.09
Water Rate per
100 CF $2.31 $2.47 $2.74 $3.04 $3.04
Total Water &
Sewer Rate $6.13 $6.13 $6.13 $6.13 $6.13
Total Percent
Change 0% 0% 0% 0% 0%
Raising the water rates helps provide the funding needed for the annual water main
replacement program, minimizing the amount of bonds needed to fund the program.
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Summary:
Evanston’s water and sewer rates are based on one-hundred cubic feet units because
water meters measure water usage in cubic feet. Municipalities bill in different units,
including 100 cubic feet, 1,000 cubic feet and 1,000 gallons. In order to compare the
Evanston rate to other municipalities, all rates were converted to a cost per 1,000
gallons.
Even with the proposed 2018 water rate increase, Evanston’s water rate at $3.30 /
1,000 gallons will continue to be the lowest in the Chicagoland area. Evanston’s sewer
rate, at $4.89 / 1,000 gallons will continue to be one of the highest in the Chicagoland
area. However, Evanston’s combined water and sewer rate at $8.19 / 1,000 gallons is
in the lower half of the surrounding communities.
EXHIBIT 3
Evanston Combined Water & Sewer Rates per 1,000 Gallons
Community water sewer total
Palatine 4.05$ 1.10$ 5.15$
Skokie 5.71$ -$ 5.71$
Wheeling 6.00$ 1.48$ 7.48$
Arlington Heights 6.09$ 1.52$ 7.61$
Chicago 3.88$ 3.88$ 7.76$
Glenview 6.47$ 1.35$ 7.82$
Des Plaines 6.82$ 1.22$ 8.04$
Evanston 3.30$ 4.89$ 8.19$
Wilmette 3.49$ 5.67$ 9.16$
Niles 8.44$ 0.75$ 9.19$
Park Ridge 7.97$ 1.42$ 9.39$
Lincolnwood 8.69$ 1.00$ 9.69$
Buffalo Grove 5.91$ 4.00$ 9.91$
Deerfield 5.89$ 4.43$ 10.32$
Schamburg 9.34$ 1.93$ 11.27$
Lincolnshire 5.38$ 6.06$ 11.44$
Morton Grove 10.81$ 1.15$ 11.96$
Oak Park 9.33$ 2.67$ 12.00$
Rate per 1,000 Gallons
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Staff believes that other communities will increase their combined rates over the next
several years, where Evanston is projecting to avoid any combined rate increase. As a
result, staff anticipates that the Evanston rate will move towards the top of this list and
be one of the lower combined rates.
Attachments:
Ordinance 116-O-17
Water distribution main age map
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10/11/2017
116-O-17
AN ORDINANCE
Amending City Code Section 7-12-17,
City Waterworks System “Charges, Rates, Fees and Penalties”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-17 of the City Code is hereby amended to
read as follows, to include a seven percent (7%) rate increase effective January 1,
2018.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as described in
Section 1-4-1 of this Code.
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement
¾ inch displacement
1 inch displacement
1 ½ inch displacement
2 inch displacement, compound, or turbine
3 inch displacement
3 inch compound
3 inch turbine
4 inch displacement or compound
4 inch turbine
6 inch displacement or compound
6 inch turbine
8 inch compound
8 inch turbine
$930.00
$1,331.00
$2,261.00
$4,393.00
$7,024.00
$13,310.00
$14,197.00
$15,923.00
$22,615.00
$27,280.00
$43,936.00
$54,483.00
$70,988.00
$80,081.00
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Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Quantity rate charged for all water used during the period for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Size Charge
5/8” and ¾” $8.258.83
1” $16.4617.61
1 ½” $30.8132.97
2” $48.5251.92
3” $85.4591.43
4” $136.88146.46
6” $241.38258.28
8” $408.63437.23
$2.312.47/ 100 cubic feet
Water Turn On Fee
During business hours
Outside of business hours
Section 7-12-7-3
$25.00
$75.00
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty
Services, 2” and smaller
Services, greater than 2”
Section 7-12-12
Time and materials for repairs plus:
$100.00
$500.00
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
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Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 116-O-17 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 116-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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FOWLER AVECLARK
S
T
DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST
PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH
S
T
CRAIN ST
DEMPSTER STJACKSON AVEKEDZIE ST
CLINTON PL
McDANIEL AVEELMWOOD AVESEWARD ST
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WADE CT
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ELINOR PL
KEENEY ST SOUTH BLVD
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GREENWOOD ST
UNIVERSITY PLREESE AVEAUTOBARN PL
GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL
BRADLEY PL
GREENLEAF STWALNUT AVEROSALIE ST
BURNHAM PL
WARREN STLIVINGSTON WASHINGTON ST
CLEVELAND ST
MONTICELLO PL
NATHANIEL PL
HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL
RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST
SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST
ST
E
W
A
R
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V
EMARCY AVEWELLINGTON CTCLEVELAND ST
MONROE ST
LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN
TRINITY CT
SHERIDAN
SQEDGEMERE CTG
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HARRISON
RIDGEAVEPAYNE ST
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DODGE AVEOAKTON ST
SOUTH BLVD
CRAINMcDANIEL AVEPITNER AVELEE ST
ASHLAND AVEGROVE ST
FOSTER ST
ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST
ISABELLA ST
DAVIS ST
MAIN ST
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CHANCELLOR ST CHANCELLOR
LIVINGSTON
MILBURN ST
LAKESIDE CT
EUCLIDPARK PL
WESLEYCLARK STLYONS ST
GREY AVEDEWEY AVEPAYNE ST
MAIN STDODGE AVECENTRAL ST
McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST
HINMAN
AVE
SEWARD ST
WESLEY AVECENTRAL ST
KEENEY ST RIDGE
AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST
LINCOLN ST
SEWARD STDARROW AVEGREY AVEPARK PL
NOYES ST
LAKE ST
THAYER ST
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LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR
NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI
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ELMWOOD AVECOLFAX ST
HINMAN AVESIMPSON ST
WESLEY AVEOAKTON ST SHERIDAN
RD
SHERIDAN RD
DEMPSTER ST
GREY AVELEE ST
SIMPSON ST
CHICAGO AVECHICAGO
AVEBENNETT AVEMADISON ST
KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE
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ELG
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FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST
MULFORD ST
GREENLEAF ST
HILLSIDE RD
HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST
McCORMICK BLVDFOSTER STGREENWOOD ST
CALLANPARK PL
JUDSON
AVE
NOYES ST
DARROW AVEASHLAND AVEHARRISON ST
HOWARD ST
NOYES
GLENVIEW RD
PRINCETONCLIFFORD ST
HIGHLAND AVELAWNDALE AVEDARTMOUTH PL
ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST
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Miles
City of EvanstonWater Distribution Mains
10/31/2017
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
WaterMainAge.mxd
´
1:31,6801 inch = 0.5 mile
Main Road
Local Street
Railroad
Water
City Boundary
Water Main Age (in years)(155.8 miles total)
>100 (49.8 miles) - 32.0%
81-100 (39.9 miles) - 25.6%
61-80 (8.2 miles) - 5.3%
41-60 (10.3 miles) - 6.6%
21-40 (18.2 miles) - 11.7%
0-20 (29.4 miles) - 18.9%
(as of December 31, 2016)
65 of 360
For City Council meeting of November 27, 2017 Item SP8
Ordinance 117-O-17, Decreasing Sewer User Rates
For Action
To: Honorable Mayor and Members of the City Council
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 117-O-17, Amending City Code 7-13-3,
Decreasing the Sewer User Rates
Date: November 16, 2017
Recommended Action:
Staff recommends that City Council adopt Ordinance 117-O-17, which would decrease
the sewer user rate by 4%, from $3.82 to $3.66 per billing unit (100 cubic feet of water
consumed). This Ordinance was introduced at the November 20, 2017 City Council
meeting.
Livability Benefits:
Built Environment: Manage water resources responsibly
Analysis:
Approximately 60% of the sewer fund budget is for debt service. The vast majority of
the debt service is a result of borrowing funds for the City’s $210 million Long Range
Sewer Improvement program that was constructed between 1991 and 2008. Final debt
service payments for two IEPA loans were made during 2017, reducing the debt service
amount by over $750,000.
Using a cost of service analysis, staff determined that the sewer user charge could be
reduced by 4% and still provide sufficient funding to allow the sewer fund to maintain a
minimum cash balance of $2,500,000 and provide funding for rehabilitation of 1% of the
combined sewer system and implement storm water management improvements.
History:
The sewer user charge was raised to its maximum rate of $3.94 per billing unit in March
2004. The sewer user charge was reduced by 3% (to $3.82) in 2017. In January 2011,
a minimum sewer charge and a second tier sewer charge was established for tax
exempt properties.
Attachments:
Ordinance 117-O-17
Memorandum
66 of 360
10/11/2017
117-O-17
AN ORDINANCE
Amending City Code Section 7-13-3 to Decrease Sewer User Rates
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-13-3 of the City Code of 2012 is hereby amended
to read as follows, to include a four percent (4%) rate decrease in the Sewer User
Rate effective January 1, 2018.
7-13-3. - SEWER USER RATES.
(A) There is hereby established a sewer user charge for the use of, and service
supplied by, the public sewer of the City. The sewer user charges shall be
assessed for all users each bimonthly billing period commencing on or after
January 1, 20178.
(B) The sewer user charge for users of the system within the City that are not
exempt from the payment of property taxes shall be three dollars eighty-
twosixty-six cents ($3.8266) per billing unit of water consumed.
(C) The sewer user charge for users of the system within the City that are exempt
from the payment of property taxes shall be three dollars eighty-twosixty-six
cents ($3.8266) per billing unit for the first one hundred (100) billing units of
water consumed. Thereafter, the sewer user charge shall be four dollars fifty-
three cents ($4.53) per billing unit in excess of one hundred (100) billing units
of water consumed.
(D) The adequacy of the sewer user charge shall be reviewed annually by the
City Council. The sewer user charge will be revised by ordinance as needed.
(E) The users of the public sewer will be notified of any change in the total sewer
user charges in conjunction with the regular sewer billing.
(F) Those furnished with sewer service only, and not connected with or supplied
with water from the City water supply system, shall pay a bimonthly sewer
service fee based on a calculated estimate of the volume of use at the rate
established in Subsection (A) of this Section.
(G) Those furnished with water service only and not connected with or supplied
with sewer service shall pay only the water rates and charges established by
Section 7-12-17 of this Title.
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(H) Those furnished with water and sewer service but not consuming any water
shall pay a bimonthly minimum sewer service charge of nineteen dollars ten
cents ($19.10).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 117-O-17 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 117-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
Introduced: _________________, 2018
Adopted: ___________________, 2018
Approved:
__________________________, 2018
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
68 of 360
For City Council Meeting of November 27, 2017 Item SP9
Ordinance 119-O-17, Transportation Network Provider Tax
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Subject: Ordinance 119-O-17, Creation of a Transportation Network Provider Tax
Date: November 14, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 119-O-17, amending City
Code Section 3-2 by adding Section 3-2-19 “Transportation Network Company Tax”,
which would implement a .20 cent per ride tax on rides provided by transportation
network providers (TNP’s) in the City of Evanston effective January 1, 2018. This
Ordinance was introduced at the November 20, 2017 City Council meeting.
Funding Source:
General Fund Revenue (Account 100.15.1560.51536)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
As part of the 2018 Proposed Budget Staff is recommending the implementation of a
transportation network provider tax. This .20 cent per ride fee would be charged to
riders each time they take a ride with Uber, Lyft or any transportation network provider
that may operate in Evanston in the future. The TNP’s will remit the tax collected from
riders on a quarterly basis to the City for all rides starting or ending in the Evanston city
limits.
The ordinance also requires all TNP drivers to be licensed with the City of Chicago.
This is the current practice for all drivers in the Chicago region at present. Rideshare
companies would also be required to provide a log of all rides for reconciliation
purposes.
Rides that start or end in Chicago and Evanston will have two taxes assessed requiring
the rider to pay .72 cents per ride (.52 Chicago tax + .20 Evanston tax). On rides that
start in Evanston and end in Evanston, or end in any other community besides Chicago,
the rider would only be charged the .20 cents per ride.
Attachments
Ordinance 119-O-17
Memorandum
69 of 360
10/23/2017
119-O-17
AN ORDINANCE
Amending Title 3, Chapter 2 of the Evanston City Code to
Add Section 19, “Transportation Network Company Tax”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 3, Chapter 2 of the Evanston City Code of 2012, as
amended, is hereby further amended to add Section 19, “Transportation Network
Company Tax,” which will read as follows:
3-2-19. – TRANSPORTATION NETWORK COMPANY TAX
3-2-19-1. – DEFINITIONS.
For the purposes of this Section, the following definitions apply:
CITY MANAGER.
The City of Evanston City Manager or
his/her designee.
RIDE ACCEPTED. Any ride during which transportation
network company services are provided
by a transportation network company
driver in the City of Evanston.
TRANSPORTATION NETWORK
COMPANY.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
VEHICLE.
Has the meaning as defined in City Code
Section 3-17-1 as may be amended from
time to time.
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119-O-17
2
TRANSPORTATION NETWORK
COMPANY DRIVER.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
TRANSPORTATION NETWORK
COMPANY SERVICES.
Has the meaning as defined in the
Transportation Network Providers Act,
625 ILCS 57/et seq., as may be amended
from time to time.
3-2-19-2. – TRANSPORTATION NETWORK COMPANY TAX IMPOSED.
A tax is imposed and levied on all transportation network companies operating
transportation network company services performed by transportation network company
drivers in the City of Evanston at a rate of forty cents ($0.40) per transportation network
vehicle per ride accepted. The incidence of the tax and the obligation to pay the tax are
imposed upon the transportation network company operating services for any ride
accepted originating or ending in the City of Evanston. This tax is in addition to any and
all other taxes imposed.
3-2-19-3. – COLLECTION OF TAX.
(A) Except as otherwise provided, the tax must be collected by each transportation
network company operating transportation network company services in the City
of Evanston. The transportation network company must remit the tax and file
returns in accordance with this Section.
(B) Each transportation network company must collect the tax from each
transportation network company driver operating a transportation network vehicle
in the City of Evanston.
(C) If a transportation network company fails to collect the tax imposed by this
Section from a transportation network company driver, then the transportation
network company driver must file a return and pay the tax directly to the City on
or before the date required by City Code Subsection 3-2-19-6(A).
3-2-19-4. – ADMINISTRATION AND ENFORCEMENT.
The City Manager will administer and enforce the tax imposed and levied by the City
and will collect all amounts due to the City from the transportation network companies
operating transportation network company services in the City of Evanston.
71 of 360
119-O-17
3
3-2-19-5. – BOOKS AND RECORDS.
Every transportation network company required to collect the tax imposed by this
Section must keep accurate books and records of its business or activity, including
original source documents, books of entry, and/or digital records, denoting the
transaction that gave rise, or may have given rise, to the tax liability or any exemption
that may be claimed. All such books and records must be legibly kept in the English
language. All books and records regarding the tax imposed and levied are subject to,
and must be available for inspection by, the City Manager.
3-2-19-6. – TRANSMITTAL OF TAX REVENUE.
(A) A transportation network company must file tax returns with the City showing tax
receipts received with respect to every transaction for every ride accepted during
each and every quarterly calendar period. These returns will be on forms
prescribed by the City Manager. The quarterly return for each completed period
is due within twenty (20) days of the completion of the applicable calendar
quarter period ending March 31, June 30, September 30, or December 31, as the
case may be. At the time of filing such tax returns, the transportation network
company must pay to the City all taxes due for the period to which the tax return
applies.
(B) If any tax is not timely paid when due, a penalty at the rate of ten percent (10%)
per thirty (30) day period, or portion thereof, from the day of delinquency, will be
added and collected. The City may file an action to enforce the payment and
collection of the tax imposed by this Section, as well as any penalty that is
added. The City may suspend or revoke the City registration of any
transportation network company that refuses or fails to pay the tax imposed by
this Section.
3-2-19-7. – REGISTRATION.
Every transportation network company must register with the City within thirty (30) days
after the date of commencing transportation network company services in the City of
Evanston. If a transportation network company is already operating transportation
network company services in the City, any such company must register with the City on
or before January 1, 2018. In addition, all transportation network companies operating in
the City must maintain their current registration and licensure with the City of Chicago.
3-2-19-8. – PENALTY.
Any transportation network company, transportation network company driver, firm or
corporation who violates any of the provisions of this Section 3-2-19 will be fined two
hundred dollars ($200.00) for each offense. A separate offense is deemed committed
on each day on which a violation occurs or continues to exist.
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119-O-17
4
3-2-19-9. – DEPOSIT OF FUNDS.
All proceeds resulting from the imposition of this tax, including; interest and penalties,
will be deposited in the City of Evanston General Fund.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect on January 1,
2018.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
73 of 360
For City Council Meeting of November 27, 2017 Item SP10
Ordinance 123-O-17, Expired Parking Meter Parking Violation Fines
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Jill Velan, Parking Division Manager
Subject: Ordinance 123-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking
Violation Penalties
Date: November 14, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 123-O-17, amending City
Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase the fine
for an expired parking meter by ten dollars ($10) to twenty dollars ($20) effective
January 1, 2018. This Ordinance was introduced at the November 20, 2017 City
Council meeting.
Funding Source:
General Fund Revenue (Account 100.19.1941.52505)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
Staff is recommending that the parking violation fine for an expired parking meter be
increased by ten dollars ($10) to twenty dollars ($20). Below is a list of some
comparable fines for like violations.
Current Expired Meter Fines
City Fine
Evanston $10
Oak Park $30
Skokie $35
Wilmette $38
Chicago $50 (Residential Area)
$65 (Business District)
Memorandum
74 of 360
2
The fines listed above are base fines without late penalties. There are no
recommended penalty increases at this time. The current penalty is an additional fifteen
dollars ($15.00) if paid after the expiration of twenty-one (21) days following issuance of
a final determination of liability.
This increase is being proposed as part of the 2018 Proposed Budget. The last
indication of a fine increase or assignment was noted in the Original Traffic Ordinance
dated January 22, 1976 that indicated all fines would be a ten dollar ($10) minimum.
Attachments
Ordinance 123-O-17
75 of 360
10/23/2017
123-O-17
AN ORDINANCE
Amending Schedule XVII, “Parking Violation Penalties,” of City Code
Section 10-11-17(A)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVII, “Parking Violation Penalties,” of Section 10-
11-17(A), of the Evanston City Code of 2012, as amended, is hereby further amended
to read as follows:
(A) Ten dollars ($10.00) Twenty dollars ($20.00) plus fifteen dollars ($15.00)
additional penalty if paid after the expiration of twenty-one (21) days following
issuance of a final determination of liability:
SCHEDULE XVII (A): PARKING VIOLATION PENALTIES
1. Expired parking meter 10-5-4(B)
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This Ordinance 123-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
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SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
77 of 360
For City Council meeting of November 27, 2017 Item SP11
Ordinance 124-O-17, Amending 10-11-12 “Parking Meter Zones”
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 124-O-17, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Date: November 15, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 124-O-17, amending various sections
of Title 10, Chapter 11, Section 12 “Parking Meter Zones” to change all meters
operating from nine o’clock (9:00) a.m. to six o’clock (6:00) p.m. to the operating hours
of eight o’clock (8:00) a.m. to nine o’clock (9:00) p.m. and increase the rate from
seventy-five cents ($0.75) per hour to one dollar ($1.00) per hour. This Ordinance was
introduced at the November 20, 2017 City Council meeting.
Funding Source:
The cost of replacement stickers and reprogramming the parking meters will be paid for
through the Parking Fund.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
As part of the FY2018 Budget proposal staff recommends having standardized times
and rates for hourly meters in the business districts citywide. This will improve
consistency understanding for the public parker.
Attachments:
Ordinance 124-O-17
Memorandum
78 of 360
10/23/2017
124-O-17
AN ORDINANCE
Amending Various Sections of Title 10, Chapter 11, Section 12
“Parking Meter Zones”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(B), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(B) Two (2) hour maximum parking limit at a rate of one dollar ($1.00) per hour,
between the hours of eight o’clock (8:00) nine o’clock (9:00) A.M. to nine
o’clock (9:00) six o’clock (6:00) P.M.:
SECTION 2: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(C), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
(C) Two (2) hour maximum parking limit at rate of one dollar ($1.00) seventy-five
cents ($0.75) per hour, between the hours of eight o’clock (8:00) nine o’clock
(9:00) A.M. to nine o’clock (9:00) six o’clock (6:00) P.M.:
SECTION 3: Schedule XII, “Parking Meter Zones,” of Section 10-11-
12(H), of the Evanston City Code of 2012, as amended, is hereby further amended to
read as follows:
SCHEDULE XII (H):
Parking lot # 4, 2101-2121 Central Street:
47 meters $1.00 $0.75 per hour
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Maximum limit, 15 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
Parking lot # 15, behind 716 Main Street:
29 meters $1.00 $0.75 per hour
Maximum limit, 2 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
Parking lot # 24, 727 Main Street:
30 meters $1.00 $0.75 per hour
Maximum limit, 2 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
Parking lot # 51, 900 Noyes Street:
12 meters $1.00 $0.75 per hour
Maximum limit, 3 hours
Eight o’clock (8:00) Nine o'clock (9:00) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
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No Parking, 11:00 p.m. to 7:00 a.m.
Parking lot # 60, 1234 Chicago Avenue:
20 meters $1.00 $0.75 per hour
Maximum limit, 2 hours
Eight o’clock (8:00) Nine o'clock (9:00)) A.M. to Nine
o’clock (9:00) Six o'clock (6:00) P.M.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 6: This Ordinance 124-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
SECTION 7: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of November 27, 2017 Item SP12
Ordinance 151-O-17, Amending Section 3-2-15-2, Tax Imposed
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ordinance 151-O-17, Amending Title 3, Business Regulations, Chapter 2,
Section 15, Municipal Parking Tax Parking, Schedule 2 (a); Tax Imposed
Date: November 16, 2017
Recommended Action:
Staff recommends that the City Council City adopt Ordinance 151-O-17 Amending City
Code Section 3-2-15-2, increasing the Municipal Parking Tax Imposed from thirty-five
($35) to fifty ($50) dollars per month for monthly parking permits in City-owned parking
garages. This Ordinance was introduced at the November 20, 2017 City Council
meeting.
Livability Benefit:
Innovation & Process: Support local government best practices and processes.
Summary:
In 2017 the municipal parking tax for monthly permits in City-owned parking garages
was raised to thirty-five ($35) dollars to bring the ordinance in line with the 2017 monthly
parking rate increase to ninety-five ($95) dollars. As discussed and approved in the
budget process, the City-owned parking garage rate will increase to one hundred ten
dollars ($110) and therefore it is recommended that the parking tax imposed on monthly
permits in City-owned garages be increased to fifty dollars ($50.00) per month. The
increase will take effect in January. The tax imposed ($50) is a portion of the monthly
price ($110), not an extra cost in addition to the $110.
---------------------------------------------------------------------
Attachments:
Ordinance 151-O-17
Memorandum
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11/16/2017
151-O-17
AN ORDINANCE
Amending Evanston City Code 3-2-15-2(A), “Tax Imposed,”
To Increase the Parking Tax on Monthly Permits in City Owned
Garages from Thirty-Five Dollars to Fifty Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 3-2-15(2)(A) of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
(A) There is hereby levied and imposed upon the use and privilege of parking a motor
vehicle in or upon any "parking lot, parking area, or garage," as defined in this Section
3-2-15, in the City, a tax of sixty cents ($0.60) for each motor vehicle parked in or on
each parking lot, parking area, or garage for every twenty-four-hour period or any
fraction thereof. If a motor vehicle is parked in or on a parking lot, parking area, or
garage for which a charge is made on a weekly, monthly, quarterly, or annual basis,
the amount of tax shall be three dollars ($3.00) per week, twelve dollars ($12.00) per
month, thirty-six dollars ($36.00) per quarter, or one hundred forty-four dollars
($144.00) per year. The weekly, monthly, quarterly, or annual tax shall not be
increased or decreased on account of Saturdays, Sundays, or legal holidays falling
within such weekly, monthly, quarterly, or annual period, whether or not the motor
vehicle is actually parked in or on said parking lot, parking area, or garage on such
days. Exception: The parking tax on monthly permits in City-owned parking garages
shall be fifty thirty five dollars ($5035.00) per month.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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SECTION 4: This Ordinance 151-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 27, 2017 Item SP13
Ordinance 121-O-17, Amendment to City Code- Vacation Rentals
For Action
To: Honorable Mayor and Members of the City Council
From: Paul Zalmezak, Economic Development Manager
Subject: Ordinance 121-O-17, Amending Section 3-2- 4 “Hotel-Motel Tax” to
Include “Vacation Rental Units” within the Purview of the Tax
Date: November 14, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 121-O-17, amending Section 3-2- 4
“Hotel-Motel Tax” to Include “Vacation Rental Units” within the purview of the tax. This
Ordinance was introduced at the November 20, 2017 City Council meeting.
Funding Source:
There are no expenses in this proposed amendment.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
“Vacation Rental Unit” means a dwelling unit or a habitable unit that is offered for rent,
lease or hire that is rented, leased or hired for which an owner receives consideration
from a person for a period of thirty (30) days or less and that person has the right to
use, occupy or possess the dwelling unit or habitable unit for said period in
conformance with regulations contained in Title 5, Chapter 9 “Vacation Rentals”.
Staff proposes levying a 7.5% tax on the gross rental receipts from the leasing or letting
of vacation rental units. The tax will be in addition to any and all other taxes. It will be
the duty of the owner/manager/operator of the vacation rental unit to collect the tax from
the user and submit payment to the City. Collections will be deposited into the City’s
Economic Development Fund.
Attachments:
Ordinance 121-O-17
Memorandum
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11/15/2017
121-O-17
AN ORDINANCE
Amending Section 3-2-4 “Hotel-Motel Tax” to Include “Vacation
Rental Units” within the Purview of the Tax
WHEREAS, the City of Evanston (“City”) as a home rule unit of local
government as provided by Article VII, Section 6 of the Illinois Constitution of
1970 has the authority to exercise any power and perform any function pertaining to
its government and affairs except as limited by Article VII, Section 6 of the Illinois
Constitution of 1970; and
WHEREAS, pursuant to its home rule powers and Section 8-11-6a of
the Illinois Municipal Code, 65 ILCS 5/8-11-6a, the City may enact a tax based on
the use of a hotel or motel room or similar facility; and
WHEREAS, pursuant to said authority and the City’s home rule
powers, the City has determined to amend Section 3-2-4 “Hotel-Motel Tax” of the
City of Evanston Code of 2012, as set forth in this Ordinance,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 3-2-4 “Hotel-Motel Tax” of the Evanston City Code
of 2012, as amended, is hereby further amended to fully replace the Section with the
text provided below:
3-2-4. - HOTEL-MOTEL TAX AND VACATION RENTAL TAX.
3-2-4-1. - DEFINITIONS.
(A) "Hotel" and "motel" shall mean and refer to every building or structure kept, used,
maintained, advertised and held out to the public to be a place where lodging or
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lodging and food, or apartments, or suites, or other accommodations are offered for a
consideration to guests, in which ten (10) or more rooms, apartments or suites, or
other accommodations are used for the lodging or lodging and food for such guests. A
building or structure, such as a convention center, or executive conference facility, not
open to the public but otherwise meeting the criteria set forth in the previous sentence,
shall be subject to the hotel-motel tax.
(B) "Operator" shall mean and refer to persons engaged in the business of selling or
reselling the right to occupy hotel accommo dations, whether online, in person or
otherwise to the public.
(C) "Person" means any natural person, receiver, administrator, executor, conservator,
assignee, trust in perpetuity, trust, estate, firm, co -partnership, joint venture, club,
company, business trust, domestic or foreign corporation, association, syndicate,
society, or any group of individuals acting as a unit, whether mutual, cooperative,
fraternal, nonprofit, or otherwise. Whenever the term "person" is used in any clause
prescribing and imposing a penalty, the term as applied to associations shall mean the
owners or part -owners thereof, and as applied to corporations shall mean the officers
thereof.
(D) “Vacation Rental Unit” means a dwelling unit or a habitable unit that is offered for
rent, lease or hire that is rented, leased or hired for which an owner receives
consideration from a person for a period of thirty (30) days or less and that person has
the right to use, occupy or possess the dwelling unit or habitable unit for said period in
conformance with regulations contained in Title 5, Chapter 9 “Vacation Rentals”.
3-2-4-2. - TAX IMPOSED.
A tax is hereby levied and imposed upon the use and privilege of renting, leasing,
or letting of rooms in a motel , or hotel or vacation rental in the City at a rate of seven
and one-half percent (7.5%) of the gross rental receipts from s uch rental, leasing or
letting. The ultimate incidence of, and liability for, payment of said tax shall be borne
by the user, lessee or tenant of said rooms or vacation rental unit. The tax herein
levied shall be in addition to any and all other taxes. It shall be the duty of every
owner, manager, and/or operator of hotel , or motel or vacation rental unit
accommodations to secure said tax from the user, lessee or tenant of the hotel, or
motel or vacation rental unit accommodations and issue payment to the City.
3-2-4-3. - PAYMENT AND COLLECTION.
The owner and operator of each hotel , or motel or vacation rental unit and the
person to whom the license to operate said hotel or motel shall have been issued by
the City, shall bear, jointly and severally, the duty to collect the tax from each user,
lessee or tenant of rooms in such hotel , or motel or vacation rental unit . Every person
required to collect the tax levied by ordinance shall secure said tax from the user,
lessee or tenant of a room (s) or vacation rental unit rooms at the time that he/she
collects the price, charge or rent to which it applies.
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3-2-4-4. - ADMINISTRATION AND ENFORCEMENT.
The City Manager or his/her designee is hereby designated as the administration
and enforcement officer of the tax hereby imposed on behalf of the City. It shall be the
responsibility and duty of the City Manager or his/her designee to collect all amounts
due the City from the owners, operators and licensees of motels and hotels within the
City.
A sworn quarterly hotel , and motel and vacation rental occupancy tax return shall be
filed by each owner, operator or licensee of ea ch hotel, or motel and vacation rental in
the City with the City Manager or his/her designee, on forms prescribed by him/her,
showing all receipts from each renting, leasing or letting of rooms or vacation rental
units during the preceding three (3) months . The dates upon which said quarterly
returns are to be filed shall be provided by rules and regulations promulgated by the
City Manager or his/her designee.
Each return shall be accompanied by payment to the City of all taxes due and owing
for the quarter covered by the return. provided, however, that the person making said
return may retain an amount of money equal to three percent (3%) of the tax due as
compensation for services rendered in the collection and payment of such tax.
The City Manager or his/her designee, or any person certified by him/her as his/her
deputy or representative, may enter the premises of any hotel , or motel or vacation
rental for the purposes of inspection and examination of its books and records for the
proper administration of this Section, and for the enforcement of collection of the tax
hereby imposed. It is unlawful for any person to prevent, hinder or interfere with the
City Manager or his/her designee or his/her duly authorized deputy or representative
in the discharge of h is/her duties hereunder.
3-2-4-5. - ENFORCE PAYMENT OF TAX.
(A) Failure to Pay. Whenever any person shall fail to pay any taxes herein provided, or
when any owner, operator or licensee of a hotel , or motel or vacation rental in the City
shall fail to collect the tax hereby imposed from any person who has the ultimate
liability for payment of the same, the Corporation Counsel shall, upon request of the
City Manager or his/her designee, bring or cause to be brought an action to enforce
the payment of said tax on behalf of the City in any court of competent jurisdiction.
If the City Manager, after a hearing held by or for him/her, shall find that any hotel , or
motel or vacation rental owner, operator or licensee has willfully ev aded his/her
responsibility to collect the tax imposed by this Section, he /she may suspend or
revoke all City licenses held by such tax evader. Said person shall have an
opportunity to be heard at such hearing, to be held not less than five (5) days after
notice of the time and place thereof, addressed to him/her at his/her last known place
of business. Any suspension or conviction resulting from such hearing shall not relieve
or discharge any civil liability for nonpayment of the tax due.
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(B) Interest and Penalties. In the event of failure by any hotel , or motel or vacation
rental owner, operator or licensee to collect and pay to the City Manager or his/her
designee the tax required hereunder within thirty (30) days after the same shall be
due, interest sh all accumulate and be due upon said tax at the rate of one percent
(1%) per month. In addition, a penalty of ten percent (10%) of the tax and interest due
shall be assessed and collected against any hotel or motel owner, operator or licensee
who shall fail to collect and remit the tax imposed by this Section.
3-2-4-6. - DISPOSITION OF TAX MONEYS.
All proceeds resulting from the imposition of the tax under this Section, including
interest and penalties, shall be paid to the into the Treasury of the City Collector and
shall be credited to and deposited in the Economic Development General Fund of the
City.
3-2-4-7. - EXEMPTION.
The tax imposed under Subsection 3-2-4-2 of this Section shall not apply to the
renting, leasing or letting of accommodations in a hotel, or motel or vacation rental to
permanent residents. For the purpose of this Section a "permanent resident" means
any person who occupies or has the right to occupy any room or rooms in the hotel or
motel for at least thirty (30) consecutive days. If a hotel, or motel or vacation rental
provides accommodations for both permanent residents and other guests, the rental
obtained from permanent residents shall not be included in the computation of the tax
due.
3-2-4-8. - PENALTY.
Any person found guilty of violating, disobeying, omitting, neglecting or refusing to
comply with or resisting or opposing the enforcement of any provision of this Section,
except when otherwise specifically provided, shall be fined not less than two hundred
and fifty dollars ($250.00) for the first offense, and n ot less than seven hundred and
fifty dollars ($750.00) for the second and each subsequent offense in any one hundred
eighty (180) day period; each day of violation shall constitute a separate and distinct
offense.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
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SECTION 4: If any provision of this Ordinance 121-O-17 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance 121-O-17 that
can be given effect without the invalid application or provision, and each invalid
application of this Ordinance 121-O-17 is severable.
SECTION 5: This Ordinance 121-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
Introduced: _________________, 2017
Adopted: ___________________, 201 7
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 27, 2017 Item SP14
Ordinance 125-O-17, Amendment to City Code- Permit Fee Schedule
For Action
To: Honorable Mayor and Members of City Council
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 125-O-17, Amending Ordinance 138-O-14 Regarding the City
of Evanston Permit Fee Schedule
Date: November 16, 2017
Recommendation:
Staff recommends adoption of Ordinance 125-O-17, amending Ordinance 138-O-14
regarding the City of Evanston Permit Fee Schedule. The proposed fee increases would
increase planning and zoning fees, and building demolition fees. This Ordinance was
introduced at the November 20, 2017 City Council meeting.
Funding Source:
Not Applicable
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
The proposed fee increases are part of a total fee schedule increase that could result in
an additional $50,000 to $150,000 in new permit fee revenue for the General Fund if the
fee increase were to take effect.
More specifically, the proposed changes to the fee schedule include:
● A general fee increase of 10% for Planning and Zoning Division services. The
proposed fee increase is due to the amount of time required of staff to perform
zoning services such as zoning analysis, plan reviews, and coordinate the
approval process. These reviews often involve multi-step process that includes a
consultation with applicants and then revisions to the final analysis or staff
review. Proposed fee increases are higher for services with additional procedural
Memorandum
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steps to complete reviews including Planned Developments and Amendments.
Details of the proposed fee increases are provided in Spreadsheet A.
Fee Types FY 2016 FY 2017 YTD
Proj. FY 2018
without fee
increase Projected FY 2018 with
increase
Zoning Fees $63,580 $55,626 $61,000 $64,000 - $71,000
● The Building Division charges applicants a relatively low fee for building
demolition permits. The base fee is $50 plus $5 per 1,000 cubic feet. The
proposal is to charge the $50 base fee plus $50 per 1,000 cubic feet for
commercial and residential structures and $50 base fee plus $10 per cubic feet
for accessory structures. The chart below provides the total current revenue and
expected revenue in 2018:
Fee Types FY 2016
FY 2017
YTD
Proj. FY 2018
without fee
increase Projected FY 2018 with increase
Demolition Building $138,467 $80,840 $85,000 $90,000 - $110,000
Demolition Interior
Building $27,798 $16,856 $18,000 $19,000 - $22,000
This revised structure would bring Evanston to demolition fees comparable to
adjacent communities. The chart below compares Evanston demolition fees with
Wilmette and Skokie:
Demolition Fees
Evanston
Current
Evanston
Proposed Wilmette Skokie
Residential* (20,000 Cubic Feet) $150 $1,700 $4,500 $800
Commercial* (50,000 Cubic Feet) $290 $3,800 $4,500 $1,200
Accessory** (5,000 Cubic Feet) $75 $150 $39 $50
Attachments:
-Ordinance 125-O-17
-Spreadsheet A: Planning and Zoning Division Fee Proposal
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10/23/2017
125-O-17
AN ORDINANCE
Amending Ordinance 138-O-14 Regarding the City of Evanston
Permit Fee Schedule
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Ordinance 138-O-14, which established certain fees
relating to permits, licenses, and review or inspection procedures, is hereby
deleted in its entirety and the Permit Fee Schedule, attached hereto as Exhibit A
and incorporated herein by reference, hereby substituted in lieu thereof.
SECTION 2: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 3: If any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this ordinance is severable.
SECTION 4: This ordinance will be in full force and effect on
January 1, 2018.
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
PERMIT FEE SCHEDULE
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PERMIT FEE SCHEDULE
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TABLE OF CONTENTS
I BUILDING PERMIT FEES 2
II ZONING AND PLAN REVIEW FEES 4
III ELECTRICAL PERMITS 7
IV PLUMBING PERMITS 10
V WATER & SEWER PERMITS 10
VI GAS PIPING PERMITS 11
VII LAWN SPRINKLER PERMITS 11
VIII FIRE PLAN REVIEW FEES 11
IX MECHANICAL PERMIT FEES 12
X LIFT FEES 12
XI BUILDING MOVING PERMITS 13
XII BUILDING DEMOLITION PERMITS 13
XIII DRIVEWAY PERMITS 13
XIV SIGNS, AWNINGS, AND CANOPIES 13
XV MISCELLANEOUS PERMITS AND LICENSES 14
XVI TENT PERMIT FEES 15
XVII ANNUAL PERMIT FEES 15
XVIII PENALTY FEES 15
XIX WAIVER OF BUILDING PERMIT FEES 15
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I. BUILDING PERMIT FEES:
A. BASIS OF BUILDING PERMIT FEES: For the purpose of determining a
basis for computing building permit fees, the established cost of construction shall be
determined by the Director of Community Development as follows:
1. The Director of Community Development will accept an estimate
furnished to him by the applicant for the permit at the time of the application.
2. In every instance where a building permit is issued with a
construction valuation of one hundred thousand dollars ($100,000.00) or more, the
property owner and general contractor shall provide to the City at the conclusion of
construction a sworn contractor's statement indicating the full and final construction cost
of the project, less land cost. Upon presentation of said sworn statement, any permit
fees due the City for costs over and above the cost-valuation submitted as construction
valuation on the permit application form shall be immediately paid to the City. In cases
of a construction cost less than the estimated valuation, the City shall refund the
difference to the property owner or general contractor.
3. In cases of estimated construction valuation of less than one
hundred thousand dollars ($100,000.00), the property owner and general contractor
shall submit a sworn contractor's statement upon the written request of the Director of
Community Development.
4. In cases of dispute of valuation, the owner shall produce, upon
request of the Director of Community Development, copies of all contracts, change
orders, and final waivers of lien for the subject building which may be submitted, at the
discretion of the Director, to an architectural firm for review and a written cost opinion.
Fees for the said review are to be paid by the property owner. Upon completion of the
review, the Director shall render a final ruling as to fees due or to be refunded.
5. No final Certificate of Occupancy shall be issued until said sworn
statement is submitted, and permit fees adjusted accordingly, and such fees and all
costs, e.g., those relating to valuation disputes, are paid.
6. The plan review fee will be assessed on refunded permits or
withdrawn projects.
7. The following fee structure includes first and second plan reviews.
If a third and any subsequent review is required prior to permit issuance, a fee of ten
percent (10%) of the original fee shall apply to the final cost per additional review. A
post permit plan review shall be assessed at one hundred percent (100%) of the original
fee.
B. FEES FOR BUILDING PERMITS: The Fee to be charged for permits
authorized by the City Code shall be paid to the City Collector and shall be paid as provided
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herein. No permit or amendment thereto shall be issued without the fee being paid.
Pursuant to Section 105.5 of the 2012 International Building Code as amended by City
Code Section 4-2-2, a building permit shall, without further action by the City, automatically
expire and be rendered null, void and of no further force or effect, if the permit holder does
not begin work authorized by the permit within one-hundred and eighty (180) calendar days
of permit issuance, unless an extension is granted in accordance with Subsection 2 of
Section 105.5 of the 2012 International Building Code as amended by City Code Section 4-
2-2. A fee of fifty percent (50%) of the original cost of permit shall be charged for
reinstatement of permit; provided, however, that in no case shall a permit be issued or
renewed for a fee less than fifty dollars ($50.00).
1. The fee for cost of work valuation of less than or equal to one
million dollars ($1,000,000.00) shall be as follows:
Building Permit Fees (Title 4, Chapter 2):
Estimated Construction Cost Permit Fees
1 - 100 $ 28.00
101 - 1,000 $ 48.00
1,001 - 2,000 $ 64.00
2,001 - 4,000 $ 88.00
4,001 - 6,000 $ 124.00
6,001 - 8,000 $ 160.00
8,001 - 10,000 $ 196.00
10,001 - 12,000 $ 230.00
12,001 - 16,000 $ 293.00
16,001 - 20,000 $ 357.00
The fee shall be three hundred fifty-seven dollars ($357.00) plus thirteen dollars and fifty
cents ($13.50) for each additional one thousand dollars ($1,000.00), or part of one
thousand dollars ($1,000.00), of cost of work valuation over twenty thousand dollars
($20,000.00) until one million dollars ($1,000,000.00).
2. The fee for cost of work valuation greater than one million dollars
($1,000,000.00) shall be seventeen dollars and fifty cents ($17.50) for each one
thousand dollars ($1,000.00), or part of one thousand dollars ($1,000.00), of cost of
work over one dollar ($1.00).
C. FENCE FEES: The fee for a permit to erect or install a fence shall be
computed at the rate of twenty dollars ($20.00) for the first one hundred lineal feet (100’)
or fraction thereof plus six dollars ($6.00) for each additional one hundred feet (100’) or
fraction thereof.
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II. ZONING AND PLAN REVIEW FEES
A. Plan review fee shall be based upon building floor area, computed in
square feet from the exterior dimensions of length and width of each floor, including all
basements, cellars, garages, and storage areas. A minimum non-refundable fee of
twenty-five dollars ($25.00) shall be charged at the time of submission for all residential
projects. A minimum non-refundable fee of one-hundred dollars ($100.00) shall be
charged at the time of submission for all commercial projects. These fees shall be
credited towards the final cost of plan reviews.
B. PLAN REVIEW FEES:
Work Value Plan Review Fee
$ 0 - $ 9,999 $ 25.00
$ 10,000 - $ 49,999 $ 50.00
$ 50,000 - $ 99,999 $ 90.00
$ 100,000 - $ 149,999 $ 150.00
$ 150,000 - $ 199,999 $ 200.00
$ 200,000 - $ 499,999 $ 0.002310 *
$ 500,000 - $ 999,999 $ 0.002156 *
$ 1,000,000 - $ 1,499,999 $ 0.001848 *
$ 1,500,000 - $ 1,999,999 $ 0.001386 *
$ 2,000,000 - $ 2,999,999 $ 0.001232 *
$ 3,000,000 - $ 3,999,999 $ 0.001078 *
$ 4,000,000 - $ 4,999,999 $ 0.000924 *
$ 5,000,000 - $ 9,999,999 $ 0.000770 *
$10,000,000 - and above $ 0.000616 *
* Where a fee multiplier is given, the Plan Review Fee is computed as the product of the
appropriate fee multiplier and the work value.
C. ZONING ANALYSIS FEE:
For zoning analyses of proposed construction of 0-10,000 square feet, the fee shall be
one-hundred ten dollars ($1100.00). For proposed construction of more than 10,000
square feet, the fee shall be one hundred sixty-fivefifty dollars ($16550.00). Said fee(s)
shall not apply to City proposals. The fee for a zoning analysis on a revised proposal
shall be the same as the fee for the initial proposal. The fee for zoning analyses done
pursuant to an application for a building permit for which a permit is subsequently
issued may be deducted from the building permit fee.
D. CONSULTANT PLAN EXAMINATION:
Fees hereby established shall not be applied to plan reviews to be conducted by
agencies other than the Department of Community Development when such review is
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recommended by the Director. The applicant will pay to the City of Evanston such fees,
as set by that agency and approved by the City Council.
E. MINIMUM INSPECTION/ REINSPECTION FEES:
The minimum charge for any required trade (structural, mechanical, electrical or
plumbing inspection) shall be forty-five dollars ($45.00). There shall be a minimum
reinspection fee of forty-five dollars ($45.00) for each subsequent inspection. A
minimum fee for missed inspection for any required trade or failure to cancel a
scheduled inspection within twenty-four hours 24 hours of the inspection shall be forty-
five dollars ($45.00) for each inspector.
F. CERTIFICATE OF OCCUPANCY:
The fee for a final Certificate of Occupancy for residential buildings shall be twenty
dollars ($20.00) for each residential dwelling unit. The fee to be charged for all other
uses shall be fifty dollars ($50.00). The fee to be charged for a Certificate of Occupancy
for part of a residential building (Temporary Certificate of Occupancy) shall be twenty
dollars ($20.00) in addition to the fee for the final Certificate of Occupancy. A Temporary
Certificate of Occupancy for a portion of any commercial and/or institutional industrial
building shall be one hundred twenty-five dollars ($125.00) for thirty (30) days.
G. ZONING BOARD OF APPEALS FEES:
Any application for a special use, a variation, or a unique use, shall be accompanied by
a fee according to the following schedule:
Special and Unique Use Application Fees
Planned Development
or Planned
Development
Amendment
$56,000.00
Planned Development
Major Adjustment
$2,2000.00
Planned Development
Minor Adjustment or
Amendment for
Extension
$1,0500.00
Zoning Analysis $1,000.00
Hospital Uses $1,21100.00
Drive-in Uses $1,5100.00
Special or Unique Uses $6600.00
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Substitution for an
existing special use
$ 4400.00
Variation Application Fees
All major and family necessity variations for single family and two family
dwellings
$38550.00
All major and family necessity variations for uses other than single family
and two family dwellings
$6600.00
All minor and fence variations $2750.00
All major variations sought after commencement of construction $1,6500.00
The specified fee shall be applicable to each special use or variation included in an
application except that any application for variations for an owner occupied residence
within the R1, R2, or R3 Districts shall require only the applicable fee for a single
variation and any applicable fee for a special use.
H. ZONING AMENDMENT FEES:
Any petition for amendment to the text or map of the Zoning Ordinance shall be
accompanied by a fee of six hundredone thousand one hundred dollars ($1,1600.00).
I. FEES FOR REQUEST FOR CERTIFICATES OF ZONING COMPLIANCE:
Any application for a Certificate of Zoning Compliance pursuant to Section 6-3-2 of the
Zoning Ordinance shall be accompanied by the following fees.
Major Home Occupation Permits $11025.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of 0-10,000 square feet.
$ 1100.00
Administrative Interpretations, Temporary Uses and all other requests for
Certificates of Zoning Compliance for proposed projects or existing
buildings of more than 10,000 square feet.
$ 1650.00
Notwithstanding the previous schedule, in instances where the application for a Certificate
of Zoning Compliance is accompanied by a request for a zoning analysis the fee provisions
of II C, “Zoning Analysis Fee” shall supersede the fee provisions of this item II J.
J. PLAT APPROVAL FEES:
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Fees for City Council approval of plats of subdivision or consolidation shall be three
hundred thirty dollars ($3300.00) per plat.
K. ZONING FEE WAIVER:
Notwithstanding the fee schedule set forth in II.G and II.H supra, the City Council shall
have the authority to waive in whole or in part any fee or deposit for any hearing before
the Zoning Administrator, Plan Commission or Zoning Board of Appeals, for referrals by
any governmental agency, or for any other party when such fee would present hardship.
An applicant for such a hardship waiver must present his request in writing to the
Committee of the Whole outlining the degree of such hardship. Consideration may be
given, among other reasons, to the extent to which the hardship was created by Council
action, and the financial state of the applicant.
L. APPEALS:
Any appeal of an order or final decision made by the Zoning Administrator shall be
accompanied by a fee of two hundred fiftyseventy-five dollars ($2750.00).
III. ELECTRICAL PERMIT FEES:
A. BASIS FOR FEES:
Electrical fees shall be computed according to circuits and amperes. The term “circuit”
as used in the current National Electrical Code, shall mean ant set of branch wiring
conductors which have been extended from a distribution center, and which may be
utilized for the transmission of electrical energy. A minimum inspection fee in
accordance with Section II-E hereof shall also be added.
1. In all use groups as defined in the current Adopted Electrical Code
of the City of Evanston, the inspection fee for each nominal 15-ampere or 20-ampere
two-wire branch circuit, Including fixtures, sockets or receptacles shall be:
B. ELECTRICAL PERMIT FEES: (Title 4, Chapter 7)
Circuits 15 Amperes 20 Amperes 30 Amperes 40 Amperes 50 Amperes
1 $ 12.00 $ 15.00 $ 24.00 $ 30.00 $ 36.00
2 $ 22.00 $ 29.00 $ 44.00 $ 58.00 $ 66.00
3 $ 30.00 $ 41.00 $ 60.00 $ 82.00 $ 90.00
4 $ 40.00 $ 53.00 $ 80.00 $106.00 $120.00
5 $ 48.00 $ 65.00 $ 96.00 $130.00 $144.00
6 $ 56.00 $ 75.00 $112.00 $150.00 $168.00
7 $ 64.00 $ 84.00 $128.00 $168.00 $192.00
8 $ 69.00 $ 94.00 $138.00 $188.00 $207.00
9 $ 78.00 $101.00 $156.00 $202.00 $234.00
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Circuits 15 Amperes 20 Amperes 30 Amperes 40 Amperes 50 Amperes
10 $ 84.00 $110.00 $168.00 $220.00 $252.00
11 $ 89.00 $118.00 $178.00 $236.00 $267.00
12 $ 95.00 $124.00 $190.00 $248.00 $285.00
13 $ 98.00 $132.00 $196.00 $264.00 $294.00
14 $103.00 $140.00 $206.00 $280.00 $309.00
15 $110.00 $146.00 $220.00 $292.00 $330.00
16 $115.00 $152.00 $222.00 $304.00 $333.00
17 $118.00 $157.00 $236.00 $314.00 $354.00
18 $123.00 $165.00 $246.00 $330.00 $369.00
19 $125.00 $171.00 $250.00 $342.00 $375.00
20 $128.00 $176.00 $256.00 $352.00 $384.00
21 $130.00 $182.00 $260.00 $364.00 $390.00
22 $133.00 $189.00 $266.00 $378.00 $399.00
23 $134.00 $198.00 $268.00 $396.00 $402.00
24 $138.00 $204.00 $276.00 $408.00 $414.00
25 $143.00 $210.00 $286.00 $420.00 $429.00
Additional 15 or 20 amperes:
26-50 $ 9.00 each additional circuit
51-75 $ 8.00 each additional circuit
76-100 $ 6.00 each additional circuit
over 100 $ 4.00 each additional circuit
Additional 30 or 40 amperes:
26-50 $18.00 each additional circuit
51-75 $16.00 each additional circuit
76-100 $12.00 each additional circuit
over 100 $ 8.00 each additional circuit
Additional 50 amperes:
26-50 $27.00 each additional circuit
51-75 $24.00 each additional circuit
76-100 $18.00 each additional circuit
over 100 $12.00 each additional circuit
C. The Inspection fee for the inspection of each electric motor or current-
consuming device shall be as follows:
One HP or larger $ 19.00
Each additional motor $ 8.00
Heating device $ 19.00
Each additional heating device $ 8.00 + .55 per KW
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D. The fees for the inspection of electrical interior communication systems
and burglar and shall be as follows:
Low voltage burglar, communication systems $ 30.00
The plan review fees for low voltage fire alarms are conducted by agencies other than the
Department of Community Development. The applicant will pay fees as set by that
agency. The plan review fees are in addition to the permit fees set forth in this ordinance.
E. Permit fees for new services shall be as follows:
60-ampere service $ 21.00
each additional meter $ 12.00
100-ampere service $ 30.00
each additional meter $ 12.00
200-ampere service $ 38.00
each additional meter $ 12.00
400-ampere service $ 45.00
each additional meter $ 12.00
600-ampere service $ 80.00
each additional meter $ 12.00
800-ampere service $ 120.00
each additional meter $ 12.00
1000-ampere service $ 150.00
each additional meter $ 12.00
1200-ampere service $ 200.00
each additional meter $ 12.00
1400-ampere service $ 240.00
each additional meter $ 12.00
1600-ampere service $ 260.00
each additional meter $ 12.00
1800-ampere service $ 300.00
each additional meter $ 12.00
For service ampere rating other than those
listed, fee will be for each additional 100
amperes or fraction
$ 20.00
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1. Feeders: Feeders installed or increased in amperage on a separate
installation shall be the same as service fees above.
2. New wires: Changing, moving, or altering any wiring apparatus,
machinery or device in any way where new wires of a different size or, of a greater or
lesser length, are installed, shall be classed as new work and a fee covering such work
shall be required in accordance with the foregoing fee schedules.
IV. PLUMBING PERMIT FEES:
The fees for permits for the installation, alteration or extension of a plumbing system shall be:
1. Replacement of fixtures * $ 10.00 each
2. New installation of fixtures * $ 15.00 each
3. Water service or any alterations -
each unit or floor
$ 25.00
4. Hot water heaters, new or
replacement
$ 25.00 each
* Definition of Fixture: Any device having either a water supply or drain connected to the
plumbing system.
A minimum inspection fee in accordance with Section II-E hereof shall also be added.
V. WATER & SEWER - PERMITS:
The fee to be charged for sewer installation and repairs shall be as follows:
Sewer repair $ 45.00
Water Service repair $ 45.00
Swimming pools $ 40.00
Sewer tap per 1.0 inch $ 7.00
Sewer Installation - first 50 $ 45.00
Each additional 50 feet (or fraction thereof) $ 15.00
Basins - per basin $ 45.00
VI. GAS PIPING - PERMITS:
The fee for permits for installation of gas piping shall be twenty-five dollars ($25.00) for
the first (25) lineal feet, plus ten dollars ($10.00) for (25) lineal feet or fraction thereof.
VII. LAWN SPRINKLERS - PERMITS:
The permit fee for lawn sprinkling systems shall be thirty dollars ($30.00) plus one dollar
($1.00) per head.
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VIII. FIRE PLAN REVIEW FEES:
The following fee structure shall include the first plan review, a re-review, permit and
system acceptance testing. If a third review and subsequent review is required, a fee of
fifty percent (50%) of the original fee shall be applied to the final cost.
The permit fees for fire related systems are as follows:
Sprinkler System Permit and Plan Review Fee
1 to 5 heads $100.00
6 to 20 heads $200.00
21 to 100 heads $350.00
101 to 200 heads $500.00
201 to 300 heads $600.00
Over 300 heads $700.00 + $1 per sprinkler head over 300
Fire Pump Review and Permit Fees (If not part of system)
Flat Fee of $200.00
Standpipe Fees (If not part of system)
Flat Fee of $200.00
Gas Suppression Systems
1 to 50 pounds $225.00
51 to 100 pounds $350.00
101 to 200 pounds $450.00
Over 200 pounds $600 plus $.50 cents per pounds over 200
Fire Alarm System Permit Fee and Plan Review Fee
1 to 10 devices $200.00
11 to 25 devices $300.00
26 to 50 devices $425.00
51 to 75 devices $550.00
Over 75 devices $700.00 plus $5 per device
Wet Chemical Kitchen Hood Suppression System
Per hood $225.00
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IX. MECHANICAL PERMIT FEES:
A. Fee based on mechanical contract price:
Value of Contract More Than Less Than Fee
$ 0.00 $ 500.00 $ 20.00
$ 501.00 $ 1,000.00 $ 30.00
$ 1,001.00 $ 3,000.00 $ 45.00
$ 3,001.00 $ 5,000.00 $ 60.00
$ 51001.00 $10,000.00 $112.00
$10,001.00 $25,000.00 $256.00
$25,001.00 $50,000.00 $500.00
Above $50,000.00 add $ 10.00 per $ 1,000.00
B. New or Replacement Furnace or A/C Unit: $40.00
C. New or Replacement Boiler: $40.00
D. New or Replacement Process Equipment: $40.00
X. LIFT FEES:
A. ELEVATORS (NEW AND EXISTING):
1. Five stories and under: $70.00 each elevator per year (two semi-
annual inspections).
2. Over five stories: $120.00 each elevator per year (two semi-annual
inspections).
B. ESCALATORS: $70.00 each escalator per year (two semi-annual
inspections).
C. HELICOPTER USAGE FOR CONSTRUCTION: Five hundred dollar
($500.00) fee plus any costs incurred by the City for public safety.
XI. BUILDING MOVING PERMIT:
The fees will be assessed at the cost of city services.
XII. BUILDING DEMOLITION PERMITS:
The fee for demolition permits shall be computed on the cubic volume of the building or
structure to be demolished as follows:
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Fifty dollar ($50.00) basic fee plus fivefifty dollars ($50.00) for each one thousand
(1,000) cubic feet of volume for commercial and residential structures and fifty dollar
($50.00) basic fee plus ten dollars ($10.00) for each additional cubic foot of volume for
accessory structures. The cubic volume shall include the basement and/or cellar.
BONDS (Demolition Permit): No demolition contractor shall perform work within the City
unless, prior thereto he shall have filed in the Office of the City Clerk liability and surety
of performance bonds in the sum of $150,000 to $300,000 in a form approved by the
Corporation Counsel, upon sureties approved by the City Clerk. Any permits will be
conditioned upon the applicant’s prior indemnification of the City from all claims arising
out of work performed in the City by virtue of any permit issued to the demolition
contractor, or by the Department of Community Development, and conditioned upon the
restoration of any portion of public right-of-ways or excavations made by the permittee
or at its direction to a safe and presentable condition. Such restorations shall be
maintained in good order for a reasonable period thereafter.
XIII. DRIVEWAY PERMITS:
The fee for driveway permits shall be twenty-five dollars ($25.00) for residential
buildings and fifty dollars ($50.00) for all other driveways. "Residential buildings" are
defined in the Zoning Ordinance.
XIV. SIGNS, AWNINGS, AND CANOPIES:
A. SIGN PERMIT FEES:
1. Non-illuminated Signs (unless temporary): $21.00
2. Illuminated Signs & Scoreboards: $25.00 plus $0.20 per sq. ft. of gross
surface area of each face thereof.
3. Temporary Signs: $20.00
4. Marquees, Fixed Canopies and Fixed
Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
5. Retractable Canopies, Fixed Awnings, and
Retractable Awnings:
$26.00 plus $0.26 per sq. ft. of plan
area.
B. ANNUAL SIGN INSPECTION FEE:
Signs, Awnings with signage, and Canopies: Any sign, awning with signage, or canopy
with signage, having a total surface area less than or equal to twenty-six square feet is
subject an eleven dollar ($11.00) annual fee. The annual fee for any sign, awning with
signage, or canopy with signage, having a total surface area more than twenty-six
square feet is seventeen dollars ($17.00).
Illuminated Signs, Awnings and Canopies: Any illuminated sign, awning or canopy is
subject to an annual surcharge of three dollars ($3.00) is addition to any fee based upon
surface area.
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C. APPEALS FOR VARIATION FROM SIGN ORDINANCE: $175.00
D. SIGN PENALTY FEES:
If the annual sign fees are not paid within (60) days of date of renewal, the City of
Evanston reserves the right to double the annual fees. If the annual fee is not paid
within (120) days of the date renewal, the annual fee will be tripled.
XV. MISCELLANEOUS PERMITS AND LICENSES:
A. STATIONARY ENGINEERS AND WATER TENDERS LICENSE: The fee to
be charged for the original license and for the annual renewal license shall be as follows:
Stationary Engineer $ 50.00 annually
B. CONTRACTORS REGISTRATION/LICENSE FEES:
The fee to be charged for the original license and for the annual renewal license shall
be as follows:
Building Contractors $ 100.00 Residential
$ 125.00 Commercial
Drain Layers $ 50.00
Electrical Contractors $ 50.00
HVAC Contractors $ 100.00
C. TANK PERMITS:
The fee for installation of tanks to be used for the storage or handling of flammable
liquids and chemicals shall be eleven dollars ($11.00) for each one thousand (1,000)
gallons of capacity. The minimum fee for a tank removal is twenty-two dollars ($22.00).
XVI. TENT PERMIT FEES: $30.00
XVII. ANNUAL PERMIT FEES:
A. The fees to be charged for annual permits issued for a twelve (12) month
period for minor repairs and additions to existing installations shall be as follows:
Electrical $400.00
Plumbing $400.00
Carpentry $400.00
XVIII. PENALTY FEES:
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If work is commenced without a permit having been obtained, the permit fee shall be
increased by seventy-five percent (75%) or two hundred fifty dollars ($250.00),
whichever is greater.
XIX. WAIVER OF BUILDING PERMIT FEES:
Notwithstanding the fees set forth in Sections I, III, IV, V, VI, VII, IX, and X hereof, the
City Council shall have the authority to waive in whole or in part any fees or deposit for
any building permit for any governmental agency, or for any other party when such fee
would present a substantial hardship. An applicant for such a hardship waiver must
present his request in writing to the Planning & Development Committee outlining the
degree of such hardship. Consideration may be given, among other reasons, to the
extent to which the hardship was created by the Council action, and the financial state
of the applicant.
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Spreadsheet A: Planning and Zoning Division Fee Proposal
Permit Type Current Proposed
Zoning Analysis <10K SF $100 $110
>10K SF $150 $165
Cert Zoning Compliance, Amin Interp, Temp Use <10K SF $100 $110
>10K SF $150 $165
Zoning Plan Review Based on Valuation
Planned Dev $5,000 $6,000
Major Adjust $2,000 $2,200
Minor Adjust $500 $1,000
Zoning Analysis - New Fee $1,000
Special or Unique Use $600 $660
Hospital $1,100 $1,210
Drive-In $1,100 $1,500
Substitution $400 $440
Variation
Major or Family Necessity (SFR, 2 Family) $350 $385
Major or Family Necessity (Comm, MFR) $600 $660
Minor and Fence $250 $275
Major after the fact $1,500 $1,650
Amendment $1,000 $1,100
Major Home Occupation $25 $110
Subdivision Plat $300 $330
Appeals $250 $275
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For City Council meeting of November 27, 2017 Item SP15
Ordinance 149-O-17, Amendment to City Code- Historic Preservation Fees
For Action
Memorandum
To: Honorable Mayor and Members of the City Council
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning & Zoning Administrator
Jim Hurley, Management Analyst
Subject: Ordinance 149-O-17, Amending City Code Section 2-8-16, “Fees,”
Increasing Historic Preservation Fees
Date: November 16, 2017
Recommendation:
Staff recommends City Council adopt Ordinance 149-O-17, amending City Code
Section 2-8-16, “Fees,” increasing historic preservation fees. These fees were last
updated in 2008 and would bring fees in line with similar Zoning review fees. This
Ordinance was introduced at the November 20, 2017 City Council meeting.
Funding Source:
Not Applicable
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Given the current fee schedule, the Planning and Zoning Division projects to collect
$8,000 in Historic Preservation permit fee revenue for Fiscal Year 2018. The proposed
increases could result in an additional $12,000 to $30,000 in Historic Preservation
permit fee revenue if the fee increase would take effect January 1, 2018.
Fee Types FY 2016 FY 2017 YTD Proj. FY 2018
Projected FY 2018 with
increase
Historic Preservation
Reviews $9,632 $8,003 $8,000 $20,000 - $38,000
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Preservation fees have not been updated since 2008 when fees were initially instituted
and are not commensurate with the amount of staff time required for review of projects.
Certificates of Appropriateness for Minor Work are issued by staff, where Major work
involves significantly more staff time including preparation of materials for review at a
Preservation Commission meeting. Details of the proposed fee increases are provided
in Ordinance 149-O-17.
Attachments:
Ordinance 149-O-17
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11/15/2017
149-O-17
AN ORDINANCE
Amending City Code Section 2-8-16, “Fees,” Increasing
Historic Preservation Fees
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 2-8-16, “Fees,” of the Evanston City Code of 2012,
as amended, is hereby amended as follows:
2-8-16. - FEES.
Persons who file applications for review by the historic preservation Commission shall
pay an application fee or fees as determined by the type of application(s).
(A) Minor Work On Existing Primary And Accessory Structures: Applicants shall
pay a fee of one hundred fifty twenty five dollars ($15025.00) for applications for
minor work on existing primary and accessory structures, including, but not
limited to, the following projects:
1. Roof replacement;
2. Replacement of existing windows and doors;
3. Replacement of existing storm windows and storm doors;
4. Replacement of garage/coach house doors;
5. New window and door openings on accessory buildings;
6. New installation or replacement of fences;
7. Repair, restoration and replacement of existing exterior finish materials
when such work affects less than twenty five percent (25%) of the finish
materials on exterior walls or facades;
8. Replacement of existing exterior stairs and/or steps;
9. Installation of antennas or satellite dishes;
10. Porches: replacement of roof, columns, decks, railings, stairs;
11. Installation of air conditioning units;
12. Installation of arbors and trellises;
13. Installation of exterior lighting fixtures; and
14. Reopening enclosed porches.
(B) Construction Of Garages And Accessory Structures: Applicants shall pay a fee
of three hundred eighty-fivethirty dollars ($38530.00) for applications for
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construction of garages and accessory structures, including, but not limited to,
the following projects:
1. New garages and coach houses/barns;
2. Porte-cocheres;
3. Storage sheds;
4. New decks and stairs;
5. Freestanding solar panels;
6. Swimming pools;
7. Tennis courts;
8. Basketball courts; and
9. Fire escapes.
(C) Major Work; Alterations And Construction: Applicants shall pay a fee of five
hundredthirty five dollars ($50035.00) for applications for major alterations and
construction, including, but not limited to, the following projects:
1. Alterations to the existing primary structures (e.g., new dormers; new
window or door openings; changing or altering roof design or pitch;
balconies);
2. Construction of additions not greater than twenty five percent (25%) of
the building's square footage;
3. Enclosure of existing open porches;
4. Installation of solar panels on existing buildings;
5. Repair, restoration and replacement of existing exterior materials when
affecting more than twenty five percent (25%) of the exterior walls or
facades;
6. Construction of new driveways;
7. Construction of terraces at grade;
8. Construction of gazebos;
9. Installation of awnings, canopies and signs; and
10. Construction of off street parking.
(D) Construction Of Additions Greater Than Twenty Five Percent Of The Existing
Building Square Footage: Applicants shall pay a fee of three hundred eighty-
fivefifty dollars ($38550.00) for applications for construction of new additions
greater than twenty five percent (25%) of the existing building square footage,
including additions of one or more stories and additions over the existing
footprint of buildings.
(E) Construction Of New Primary Structures: Applicants shall pay a fee of one
thousandseventy five dollars ($1,00075.00) for applications for construction of
new primary buildings.
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(F) Demolition Of A Landmark Structure: Applicants shall pay a fee of five
thousandhundred dollars ($5,000.00) for applications for the demolition of a
landmark structure.
(G) Demolition Of Significant Or Contributing Structure: Applicants shall pay a fee
of three thousand five hundred fifty dollars ($3,500.00) for applications for the
demolition of a significant or contributing structure.
(H) Demolition Of Nonsignificant Or Noncontributing Structure: Applicants shall pay
a fee of two thousand five hundred fifty dollars ($2,500.00) for applications for
the demolition of a nonsignificant or noncontributing structure.
(I) Rescission Of Landmark Designation: Applicants shall pay a fee of two
thousand five hundred fifty dollars ($2,500.00) for applications for the rescission
of a landmark designation when the landmark is not demolished.
(J) Postapproval Amendments: Applicants shall pay a fee of three hundred eighty-
fivetwenty five dollars ($38525.00) for applications for review of proposed
amendments to previously approved projects.
(K) Postapproval Amendments for Minor Work: Applicants shall pay a fee of one
hundred fifty dollars ($150.00) for applications for review of proposed minor
amendments to previously approved projects.
(L) Nomination of Landmark: Applicant shall pay a fee of one hundred dollars
($100.00) for applications for the nomination of a landmark.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and must be received in evidence as
provided by the Illinois Compiled Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance will be in full force and effect on January 1,
2018.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 27, 2017 Item SP16
Ordinance 150-O-17, Amendment to City Code- Building Contractor
For Action
To: Honorable Mayor and Members of City Council
From: Johanna Leonard, Community Development Director
Gary Gerdes, Building & Inspection Services Division Manager
Jim Hurley, Management Analyst
Subject: Ordinance 150-O-17, Amending City Code Section 4-2-3, “Building
Contractor”
Date: November 20, 2017
Recommendation:
Staff recommends City Council adopt Ordinance 150-O-17, amending City Code 4-2-3,
“Building Contractor.” The proposal is to require any person engaged in the business of
a building contractor within the City to annually register for a fee. This Ordinance was
introduced at the November 20, 2017 City Council meeting.
Funding Source:
Not Applicable
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Given the current fee schedule, the Building Division projects to collect $110,000 in
Building Contractor registration fee revenue in Fiscal Year 2018. The proposed increase
could result in an additional $35,000 to $110,000 in registration fee revenue, part of a
total fee schedule increase of $50,000 to $150,000 in fees related to Community
Development Department activities (if approved). The fee increase would take effect
January 1, 2018.
Currently only Commercial and Residential General Contractors (GC) and Mechanical
Contractors must be licensed in the City. Most surrounding communities register all
contractor trades. Contractor and Sub-contractor registration fees are required to
perform work in Wilmette, Skokie, Glenview, Hoffman Estates and Palatine. The
proposal is to require all contractors performing work within City limits to register with
the City, including Electrical, Carpentry, Concrete, Excavation, Masonry, Landscaping,
Fence, Roofing and Sign contractors. The Division proposes to increase the annual
registration fee for Residential GCs from $100 to $125 to align with the annual fee for
Commercial GCs. The annual licensing fee for all other contractors will be $100. While
Memorandum
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additional revenue is anticipated for 2018, it may take up to 6-12 months to fully
implement and make sure all contractors are paying license fee.
Fee Type FY 2016 FY 2017 YTD Proj. FY 2018
Projected FY 2018
range with increase
Contractor Registration $109,475 $91,275 $110,000 $145,000 - $220,000
Building Contractors will be required to annually register with the Community
Development Department. The standard examination for contractors will no longer be
required to register. Evidence of insurance in the form of a certificate of insurance will
be required documenting the applicant’s coverage meets the required minimum
standards.
Attachments:
Ordinance 150-O-17
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11/15/2017
150-O-17
AN ORDINANCE
Amending City Code Section 4-2-3, “Building Contractors”
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 4-2-3, “Building Contractors,” of the Evanston City
Code of 2012, as amended, is hereby amended as follows:
4-2-3. - BUILDING CONTRACTORS.
(A) Definition: The term "building contractor" means any person, individual,
company, or corporation engaged in the business of constructing, enlarging,
altering, removing, or remodeling any structure by furnishing of labor, material,
and methods necessary to accomplish a given result, and who retains for
himself/herself the control of the means, method, and manner of accomplishing
this desired result. The term "building contractor" shall not be construed to
include any person, individual, company, or corporation currently licensed as a
plumbing contractor, electrical contractor, or heating, air conditioning or
refrigeration contractor.
(B) LicenseRegistration Required: AnyNo person shall engaged in the business of
building contractor within the City for which a building permit is required must
register with the Community Development Department.
Registration must be submitted on forms available from the City and must
include the following information:
1. Contractor’s name;
2. Business name;
3. Business address;
4. Business telephone;
5. Federal Employer Identification Number (FEIN);
6. Whether the business is a sole proprietorship, partnership or corporation,
and registered agent, if applicable;
7. Whether the contractor is required to be licensed by the State of Illinois,
a copy of the current license number and an original certificate of
insurance as detailed in this Section;
8. Electrical contractors must be licensed by an accredited licensure
commission, a copy of the current license with the license number, and
an original certificate of insurance as detailed in this Section;
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150-O-17
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9. An original certificate of insurance or policy declaration documenting that
the contractor carries general liability insurance with a minimum of three
hundred thousand dollars ($300,000.00) per occurrence, bodily injury
insurance with a minimum of one hundred thousand dollars
($100,000.00) per occurrence, property damage insurance with a
minimum of one hundred thousand dollars ($100,000.00) per occurrence
and workers’ compensation insurance at the statutory minimum amounts.
Exceptions:
a. Sole proprietorships and partnerships with no employees are
exempt from the workers’ compensation insurance requirement
with submission of an affidavit.
b. Contractors required to maintain insurance as part of their state
licensure must provide proof of insurance in forms and amounts
required by state law.
c. Contractors who are engaged to perform work in the public right of
way must carry general liability insurance with a minimum of one
million dollars ($1,000,000.00) per occurrence and name the City
of Evanston as an additional insured.
without first having secured a license in the manner provided herein.
(C) Application for License: Application for license shall be made to the Community
Development Department. All licenses shall be subject to the provisions of this
Code, other ordinances of the City and the statutes of the State of Illinois.
(D) RegistrationLicense Fee: The amount of the annual registrationlicense fee for
persons engaged in the business of building contractor shall be established
from time to time by action of the City Council.
(E) Renewal of Registration: Registration is valid for one year from the date of
issuance. Registration may be renewed based upon an application for renewal
and the payment of the annual registration fee. The City Manager or his/her
designee is authorized to review a renewal request in the same manner as the
initial application.
(F) Amended Registration: Registered individuals must notify the Community
Development Department within twenty (20) business days of any change in the
registration information by filing an amended registration statement on a form
provided by the Community Development Department for such purpose. There
is no additional fee for filing an amended registration.
(G) Examination Required: No person shall receive such a license until he or she
has passed a standardized examination administered and designed by the
Community Development Department. Said examination shall be for the
purpose of determining that all licensees are knowledgeable in the business of
building, contracting, and life safety components of the Building Code.
(H) Suspension or Revocation of RegistrationLicense:
1. If any person shall violate any of the provisions of this Chapter or the
Code adopted hereby, he/she shall be liable to be prosecuted against for
any fine or penalty imposed thereto and his/her registrationlicense may
be suspended or revoked by the City Manager.
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150-O-17
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2. No such registrationlicense shall be so revoked or suspended except
after a hearing by the City Manager or his/her designee with a three (3)
business day notice to the registered personlicensee affording the
registered personlicensee an opportunity to appear and defend. The
notice shall specify the reason for the contemplated suspension or
revocation and shall give the date, time, and room number in the civic
center of the hearing. Notice shall be sufficient if sent to the address
stated on the registered personlicensee's application.
3. If the Building Official certifies to the City Manager that he/she has
reason to believe that immediate suspension of the registrationlicense is
necessary to prevent the threat of immediate harm to the community, the
City Manager may, upon the issuance of a written order stating the
reason for such conclusion and without notice or hearing, order the
registrationlicense suspended for not more than seven (7) days. The City
Manager may extend the suspension during the pendency of a hearing
upon a written determination that doing so is necessary to prevent the
aforesaid harm to the community.
4. Hearings shall be conducted in accordance with procedures on file with
the City Clerk.
5. The City Manager shall issue his/her decision within ten (10) business
days after the close of the hearing. In reaching a decision, the City
Manager may consider any of the following:
a. The nature of the violation.
b. The nature and extent of the harm caused by the licensee's action
or failure to act.
c. The factual situation and circumstances surrounding the violation.
d. Whether or not the action or failure to act was willful.
e. The record of the registered personlicensee with respect to
violations.
6. The City Manager may suspend a registrationlicense for a period of up to
ninety (90) days. A registered personlicensee whose registrationlicense
has been revoked shall not be eligible to reapply for a registrationlicense
until the expiration of one year after the effective date of the revocation.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and must be received in evidence as
provided by the Illinois Compiled Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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150-O-17
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SECTION 4: This Ordinance 150-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner provided by
law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 27, 2017 Item SP17
Ordinance 137-O-17, Amendment to City Code- License Fees
For Action
To: Honorable Mayor and Members of the City Council
From: Evonda, Thomas- Smith, Director of Health and Human Services
Ike C. Ogbo, Public Health Manager, Health and Human Services
Subject: Ordinance 137-O-17, Amending City Code Section 5-2-5 “License Fees”
To Decrease the Flat Fee to One Hundred & Fifty Dollars and Increase the
Roomer Fee to Twenty Eight Dollars
Date: November 14, 2017
Recommended Action:
Staff recommends City Council adopt Ordinance 137-O-17, amending City Code
Section 5-2-5 “License Fees” to decrease the flat fee to one hundred and fifty dollars
and increase the roomer fee to twenty eight dollars. This Ordinance was introduced at
the November 20, 2017 City Council meeting.
Funding Source:
There are no expenses in this proposed amendment.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Background:
Staff proposes reducing the flat rate appearing in Section A to $150.00 and increasing
the fee charged per roomer to $28.00. Amending the Code will result in increased
revenue.
The following table illustrates the revenue generated by the change.
Table 1. Current Revenue for Rooming Houses.
Fee Type Number Fee Revenue
Flat Fee (A) 79 $166.00 $13,114
Roomer (B) 7022 $26.00 $182,572
Total Revenue $195,686
Memorandum
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Table 2. Proposed Revenue per Ordinance Amendment
Fee Type Number Fee Revenue
Flat Fee (A) 79 $150.00 $11,850
Roomer (B) 7022 $28.00 $196,616
Total Revenue $208,266
Amending the Code would result in $12,780 in additional revenue.
Attachments:
Ordinance 137-O-17
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10/26/2017
137-O-17
AN ORDINANCE
Amending Evanston City Code 5-2-5, “License Fees,”
To Decrease the Flat Fee to One Hundred & Fifty Dollars and Increase
the Roomer Fee to Twenty Eight Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 5-2-5 of the Evanston City Code of 2012, as
amended, is hereby further amended and revised as follows:
5-2-5. – LICENSE FEES.
The license required by this Chapter shall be issued by the Department of
Community and Economic Development and the annual fee for such license, which the
applicant shall submit with the license application, shall be as follows:
(A) For each and every building containing a use as set forth in Section 1 of this
Chapter, one hundred fifty sixty six dollars ($15066.00).
(B) Buildings containing a use as set forth in Section 1 of this Chapter, twenty-eight
six dollars ($286.00) per roomer, guest or transient occupant.
(C) Late Payment Penalty: Failure to pay the annual fee for any such license within
six (6) weeks of license expiration shall result in an additional late charge of thirty
percent (30%).
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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137-O-17
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SECTION 4: This Ordinance 137-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of November 27, 2017 Item SP18
Ordinance 127-O-17, Street Cleaning Violation Fine
For Action
To: Honorable Mayor and Members of the City Council
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Jill Velan, Parking Division Manager
Subject: Ordinance 127-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties” to Increase the Fine for Street Cleaning Parking
Violations by Five Dollars to Forty Dollars
Date: November 15, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 127-O-17, amending portions
of City Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase
the fine for street sweeping violations by five ($5) to forty dollars ($40) effective January
1, 2018. This Ordinance was introduced at the November 20, 2017 City Council
meeting.
Funding Source:
General Fund Revenue (Account 100.19.1941.52505)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
As part of the 2018 Proposed Budget staff is recommending that parking fines for street
sweeping violations be increased by five ($5) to forty dollars ($40). Below is a list of
some comparable fines for like violations.
Current Street Sweeping Violation Fines
City Fine
Evanston $35
Oak Park $40
Chicago $60
Skokie N/A
Wilmette N/A
Memorandum
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The fines listed above are base fines without late penalties. There are no
recommended late penalty increases at this time. The current late penalty is an
additional thirty dollars ($30.00) if paid after the expiration of twenty-one (21) days
following issuance of a final determination of liability.
The last increase for this violation was in effect on October 5, 2015, Ordinance 110-O-
15.
The City has offered email and text message reminders for street sweeping to residents
for the past 4 years. Currently over 23,000 residents receive notifications of upcoming
street sweeping activity on the day before it occurs so that they may move their
vehicles. Residents can call 311 to have their email address or phone number added to
the list or they may sign up online.
Attachments
Ordinance 127-O-17
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10/23/2017
127-O-17
AN ORDINANCE
Amending Evanston City Code 10-11-17, “Parking Violation Penalties,”
To Increase the Fine for Street Cleaning Regulation Parking Violations
from Thirty Five Dollars to Forty Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 10-11-17(D) of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
(D) Fine of thirty-five dollars ($35.00) plus thirty dollars ($30.00) additional penalty if
paid after the expiration of twenty-one (21) days following issuance of a final
determination of liability:
SCHEDULE XVII (D): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
1.2. Parked under fire escape 10-4-1(A)(12)
2.3. Parked left wheel to curb on two-way street or parked more than
12 inches from curb
10-4-8
3.4. Parked for selling merchandise from vehicle 10-4-3(B)
4.5. Parked within an intersection 10-4-1(A)(3)
5.6. Parked on or within a crosswalk 10-4-1(A)(4)
6.7. Parked within 20 feet of a crosswalk 10-4-1(B)(3)
7.8. Parked within 30 feet of traffic control device 10-4-1(B)(4)
8.9. Parked within 50 feet of railroad crossing 10-4-1(C)(1)
9.10. Parked within 20 feet of fire station driveway or within 75 feet of
fire station entrance on opposite side of street
10-4-1(B)(5)
10.11. Leaving vehicle unattended with motor running 10-4-9
11.12. On a sidewalk in such a way as to obstruct any portion thereof 10-4-1(A)(2)
12.13. Parked on a parkway 10-4-1(A)(11)
13.14. Parked in violation of "passenger vehicle parking only" for
vehicles longer than 25 feet
10-4-5-3
14.15. Nonmotorized vehicle parked between 9:00 p.m. and 6:00
a.m.
10-4-3(D)
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127-O-17
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SECTION 2: Section 10-11-17 of the Evanston City Code of 2012, as
amended, is hereby further amended to add Subsection 10-11-17(D.1) as follows:
(D.1) Fine of fifty dollars ($40.00) plus thirty dollars ($30.00) additional penalty if paid
after the expiration of twenty-one (21) days following issuance of a final
determination of liability:
SCHEDULE XVII (D.1): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This Ordinance 127-O-17 shall be in full force and effect on
January 1, 2018, after its passage, approval, and publication in the manner
provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of November 27, 2017 Item SP19
Resolution 94-R-17: FY 2018 Budget of the City of Evanston
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/CFO
Subject: Resolution 94-R-17: Fiscal Year 2018 Budget of the City of Evanston
Date: November 21, 2017
Recommended Action:
Staff recommends approval of Resolution 94-R-17 adopting the FY 2018 Budget of the
City of Evanston, in the amount of $335,942,876.
Livability Benefits:
Education, Arts, and Community—will provide revenues for municipal operations
Innovation and Process—support local government best practices and processes
Summary:
Staff recommends approval of the FY 2018 Budget for the City of Evanston, in the
amount of $335,942,876. The total budget shows an 8.8% increase over the 2017
Amended Budget. This increase is largely due to increases in Capital spending for the
Main Library renovation and the Robert Crown Center project.
The annual budget is a policy document which sets the financial course for the City and
defines the service priorities provided to the community. It is the culmination of months
of effort by the City staff and public to balance available resources with the actual and
desired services required by Evanston residents, businesses, and visitors.
The FY 2018 Proposed Budget document was published on October 6, 2017. After
publishing the document, the City Council held public meetings and a public hearing in
order to determine priorities on the budget. A summary of the changes to the Proposed
Budget which are recommended for inclusion in the FY 2018 Adopted Budget are
included below. A summary by fund is provided below which shows the originally
presented Proposed Budget at $338,888,344 and the adjusted resolution amount of
$335,942,876.
Memorandum
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Fund Fund #2018 Baseline
Budget
Changes During
Budget Process
2018 Adopted
Budget
General 100 118,508,981 (4,209,185) 114,299,796
General Assistance 175 1,215,152 55,079 1,270,231
Human Services 176 859,153 859,153
Good Neighbor Fund 180 1,000,000 1,000,000
Library 185 7,716,741 20,000 7,736,741
Library - Debt Service 186 345,790 (12,386) 333,404
Library - Capital 187 10,095,000 10,095,000
Neighborhood Stabilization 195 95,147 95,147
Motor Fuel 200 2,457,990 2,457,990
Emergency Telephone 205 1,051,049 1,051,049
Special Service Area # 4 210 320,000 50,000 370,000
CDBG 215 2,445,695 2,445,695
CDBG Loan 220 293,000 293,000
Neighborhood Improvement 235 100,000 100,000
HOME 240 588,936 588,936
Affordable Housing Fund 250 439,916 50,000 489,916
Washington National TIF 300 9,057,040 150,000 9,207,040
Debt Service 320 14,398,759 (101,502) 14,297,257
Howard-Ridge TIF 330 4,681,500 4,681,500
West Evanston TIF 335 40,000 40,000
Dempster-Dodge TIF 340 72,666 72,666
Chicago-Main TIF 345 108,999 108,999
Special Service Area #6 350 221,500 221,500
Capital Improvement 415 29,762,000 535,527 30,297,527
Crown Construction 416 9,634,000 9,634,000
Special Assessment 420 513,427 71,790 585,217
Parking 505 12,530,623 385,275 12,915,898
Water 510 45,549,058 179,800 45,728,858
Sewer 515 14,755,432 76,560 14,831,992
Solid Waste 520 4,986,359 133,574 5,119,933
Fleet 600 3,678,853 (330,000) 3,348,853
Equipment Replacement 601 1,597,977 1,597,977
Insurance 605 18,447,601 18,447,601
Fire Pension 700 8,795,000 8,795,000
Police Pension 705 12,525,000 12,525,000
Total All Funds 338,888,344$ (2,945,468)$ 335,942,876$
2018 Adopted Budget Summary
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General Fund
The General Fund has the most recommended changes which are summarized by
department and revenue source below. The 2018 Budget also includes a decrease in
General Fund Expenses from $118,686,191 in 2017 to $114,299,796 in 2018. This
decrease results in a balanced budget with a project surplus of $460,958. The items
changed since the October 6 Proposed Budget are highlighted in yellow in Attachment
B. These changes are discussed in individual budget memos available on the City’s
website and summarized below.
FY 2017
Amended
FY 2018 Baseline
Budget
FY 2018
Proposed
Budget
Changes
During Process
FY 2018 Adopted
Budget
Operating General Fund Revenue
PROPERTY TAXES 28,639,628 28,639,628 29,061,370 (212,174) 28,849,196
OTHER TAXES 49,402,274 48,462,274 48,502,274 200,000 48,702,274
OTHER REVENUE 2,138,046 1,524,217 1,524,217 1,524,217
LICENSES, PERMITS AND FEES 17,259,650 12,353,150 14,003,150 14,003,150
CHARGES FOR SERVICES 8,933,395 9,307,800 9,307,800 9,307,800
INTERFUND TRANSFERS 7,455,774 7,518,417 7,518,417 (20,000) 7,498,417
FINES AND FORFEITURES 3,810,000 3,797,500 3,797,500 3,797,500
INTERGOVERNMENTAL REVENUE 1,089,965 758,100 1,028,100 1,028,100
INTEREST INCOME 50,100 50,100 50,100 50,100
Total General Fund Revenue $ 118,778,832 $ 112,411,186 $ 114,792,928 $ (32,174) $ 114,760,754
Operating General Fund Expenses
13 CITY COUNCIL 498,189 514,206 427,187 427,187
14 CITY CLERK 275,488 191,996 113,885 3,713 117,598
15 CITY MANAGER'S OFFICE 9,878,454 8,215,895 7,956,392 446,379 8,402,771
17 LAW 854,050 821,407 748,316 748,316
19 ADMINISTRATIVE SERVICES 9,700,879 9,619,843 8,720,160 7,900 8,728,060
21 COMMUNITY DEVELOPMENT 2,804,668 2,998,712 2,585,746 2,585,746
22 POLICE 38,223,842 39,286,131 38,547,802 38,547,802
23 FIRE MGMT & SUPPORT 24,294,001 24,413,039 24,057,186 24,057,186
24 HEALTH 3,582,312 3,568,657 3,626,987 100,000 3,726,987
30 PARKS, REC. AND COMMUNITY SERV 12,361,460 12,403,556 12,033,893 86,735 12,120,628
40 PUBLIC WORKS AGENCY 16,212,848 16,475,539 15,312,514 (475,000) 14,837,514
Total General Fund Expense $ 118,686,191 $ 118,508,981 $ 114,130,069 $ 169,727 $ 114,299,796
NET SURPLUS (DEFICIT)92,641$ (6,097,795)$ 662,859$ (201,901)$ 460,958$
BEGINNING FUND BALANCE $ 14,678,704 $ 14,678,704 $ 14,678,704
ENDING FUND BALANCE $ 8,580,909 $ 15,341,563 $ 15,139,662
RESERVE BALANCE PERCENTAGE 7.2%13.4%13.2%
2018 Adopted General Fund Summary
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General Fund Revenues
The final Budget Balancing Worksheet includes $2,349,568 of increased revenue in the
General Fund. The Budget Balancing Worksheet as presented on October 6 included
$2,381,742 of increased revenue. Items changed from the October 6 Proposed Budget
are:
•General Fund property tax – revenue reduction of $212,174
In the 2018 Baseline Budget, property tax revenue was initially budgeted at the
extended amount which is 2% higher than the budgeted amount. All other levies
(General Assistance, Library, Police and Fire Pensions) are budgeted without the
extension amount of 2%.
•One-cent gas tax increase – revenue increase of $200,000.
•Good Neighbor Fund – revenue reduction of $20,000, based on project selection.
The project list for the Good Neighbor Fund was not finalized until after the
proposed budget was released, and includes a new expense in the Library Fund.
General Fund Expenses
The final Budget Balancing Worksheet includes $4,209,185 of expense reductions in
the General Fund. The Budget Balancing Worksheet as presented on October 6
included $4,378,912 of expense cuts. Items changed from the October 6 Proposed
Budget are:
•City Clerk baseline cut – change from $11,020 to $7,307, for expense addition of
$3,713.
•New Crossing Guard for Dawes Elementary– expense addition of $7,900.
•Social Services Bureau Reorganization – expense addition of $100,000 for an
additional full-time Human Services Specialist from initial proposal. This will be
discussed and finalized at the November 27, 2017 City Council Meeting.
•Youth Advocate position – expense addition of $92,000; reflects moving the
position from the Police Department to the Parks, Recreation and Community
Services department.
•Levy Center Manager – remove from list the elimination of the Levy Center
Manager and the addition of a combined Chandler/Levy Center Manager. This
change was requested by the City Council on November 20, 2017. The Chandler
Center Manager position will still be eliminated, with management of that center
moving to an Assistant Director of Parks, Recreation and Community Services.
•Reclassification of new Environmental Services Coordinator position – expense
addition of $25,000. This is a reclassification of a Forestry Worker III position, in
order to bring greater focus and expertise to the City’s environmental and
sustainability initiatives.
•Dutch Elm Disease Inoculation – expense reduction of $500,000. Every three
years, the Public Works Agency spends $750,000 on inoculations for Dutch Elm
Disease. This amount is budgeted at $250,000 every year and the money is
reserved for two years until it is spent. In the year of inoculation, $750,000 is
budgeted because this is required for spending authority. Inoculation was
conducted in 2017, and therefore the 2018 budget is being reduced to $250,000.
•Increase transfer to Debt Service Fund – expense addition of $446,379
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This transfer is needed to cover increased debt service payments on the 2015B
bond issue and overall growth in other debt service payments.
Other Funds – Changes from Proposed Budget
The changes to the General Fund included in the Budget Balancing worksheet had a
number of impacts on other funds, as detailed below. The sale of the 2017 A, B, and C
bond issues was finalized since the October 6 Proposed Budget. This changed
expenses in the Debt Service, Library Debt Service, and Special Assessment Funds for
2018 payments on these issues. The list of projects for the Good Neighbor Fund was
also finalized,
General Assistance Fund
The Budget Balancing Worksheet includes an expense increase of $55,079 to cover
25% of the salary and benefits for the Director of Health and Human Services. This is in
order to improve cost sharing with the General Fund for work provided to this fund.
Library Fund
The Budget Balancing Worksheet includes an expense increase of $20,000 in a transfer
to the General Fund in order to cover increased overhead costs provided by City staff to
the Library. Revenue to the Library fund will also increase by $70,000, due to a new
transfer from the Good Neighbor Fund to support a full-time social worker at the
Evanston Public Library.
Affordable Housing Fund
The Budget Balancing Worksheet includes an expense increase of $50,000 to cover
25% of the salary and benefits for the Community Development Director. This is in order
to improve cost sharing with the General Fund for work provided to this fund.
Special Service Area #4
Expenses and revenues in SSA#4 increase by $50,000. This is due to an increase in
the EAV in this district.
Washington National TIF Fund
The Budget Balancing Worksheet includes an expense increase of $150,000 in a
transfer to the General Fund. This is in order to cover City staff time, paid for in the
General Fund, which is dedicated to the Fountain Square Renovation project
Debt Service Fund
The Debt Service Fund is being reduced by $101,502 in order to reflect actual debt
service payments for the 2017A and B bond issuances, which were not finalized until
after the release of the Proposed Budget.
Capital Improvements Fund
The Capital Improvements Fund is being increased to include an expense increase of
$85,527 to cover more engineering services related to capital projects and by $450,000
to cover Good Neighbor Fund projects not included in the original proposed budget.
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Special Assessment Fund
The expense increase of $71,790 is in order to cover more engineering services related
to projects in this fund.
Parking Fund
The $385,275 in expense increases to the Parking Fund reflects moving the Parking
Coordinator, the Transportation and Mobility Coordinator, 1 FTE of engineering staff,
and costs for the License Plate Reader to the Parking Fund. This also includes the
elimination of the Parking Repair Worker.
Water Fund
The Budget Balancing Worksheet includes $179,800 in expense increases to the Water
Fund. This includes moving 50% of the Workforce Compliance Coordinator and 25% of
the Sustainability Coordinator to the Water Fund for work these staff members do on
water capital projects. An additional $100,000 transfer from the Water Fund to the
General Fund is for both increased administrative costs for services provided by the
General Fund and for the Return on Investment for the water plant.
Sewer Fund
The Budget Balancing Worksheet includes an expense increase of $76,560 in the
Sewer Fund. This reflects moving costs for engineering staff and 50% of the Workforce
Compliance Coordinator into the Sewer Fund, and eliminating the vacant Sustainability
Specialist position.
Solid Waste Fund
The Budget Balancing Worksheet includes an expense increase of $133,574 in the
Solid Waste Fund. This includes moving portions of the following positions to the fund:
25% of the Sustainability Coordinator, 1 Public Works Crew Leader, 25% of new Public
Services Bureau Chief, and $14,000 in seasonal employees. It also includes a $50,000
expense reduction for the elimination of the vacant Sustainability Specialist position.
Fleet Services Fund
The Budget Balancing Worksheet includes an expense decrease of $330,000 in the
Fleet Services Fund. This reflects a reduction in two staff members in the Fleet Services
Division, and an equivalent reduction in transfers from the General Fund to cover these
expenses. Fuel expenses were also reduced by $150,000.
Attachments:
Resolution 94-R-17
FY 2018 Budget Balancing Worksheet
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11/27/2017
94-R-17
A RESOLUTION
Approving the 2018 Fiscal year
Budget of the City of Evanston
WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City
Code, 2012, as amended, require the City Manager to submit to the City Council a
proposed budget for the ensuing fiscal year that presents a complete revenues and
expenditures plan for each fund; and
WHEREAS, in accordance with legal requirements, the City Manager
submitted the proposed budget for the 2018 fiscal year to the City Council for its review
and the required hearings on said budget were conducted and properly noticed under
the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.; and
WHEREAS, the City Council has reviewed the proposed budget, with a
total expenditure amount of $335,942,876.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals hereby found as fact and
incorporated herein by reference.
SECTION 2: That the City Council hereby adopts the City of Evanston’s
2018 fiscal year budget, with a total expenditure amount of $335,942,876, summarized
in the document attached hereto as Exhibit A and incorporated herein by reference, and
hereby directs the City Manager to implement said budget.
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SECTION 3: That this Resolution 94-R-17 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2017
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EXHIBIT A: City of Evanston – Fiscal Year 2018 Adopted Budget Summary
Fund Fund #2018 Adopted
Budget
General 100 114,299,796
General Assistance 175 1,270,231
Human Services 176 859,153
Good Neighbor Fund 180 1,000,000
Library 185 7,736,741
Library - Debt Service 186 333,404
Library - Capital 187 10,095,000
Neighborhood Stabilization 195 95,147
Motor Fuel 200 2,457,990
Emergency Telephone 205 1,051,049
Special Service Area # 4 210 370,000
CDBG 215 2,445,695
CDBG Loan 220 293,000
Neighborhood Improvement 235 100,000
HOME 240 588,936
Affordable Housing Fund 250 489,916
Washington National TIF 300 9,207,040
Debt Service 320 14,297,257
Howard-Ridge TIF 330 4,681,500
West Evanston TIF 335 40,000
Dempster-Dodge TIF 340 72,666
Chicago-Main TIF 345 108,999
Special Service Area #6 350 221,500
Capital Improvement 415 30,297,527
Crown Construction 416 9,634,000
Special Assessment 420 585,217
Parking 505 12,915,898
Water 510 45,728,858
Sewer 515 14,831,992
Solid Waste 520 5,119,933
Fleet 600 3,348,853
Equipment Replacement 601 1,597,977
Insurance 605 18,447,601
Fire Pension 700 8,795,000
Police Pension 705 12,525,000
Total All Funds 335,942,876$
2018 Adopted Budget Summary
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Proposed Revenue Adjustments
Recurring Revenue Changes
100,000
AirBnB tax 90,000
Collections Standardization - Home Rule Taxes (One time) 100,000
PRCS - 3% Boat Storage Fee, 2% Increase Rec Fees at All Facilities 80,000
Library Interfund to General Fund 20,000
Community Development Fee Rate Increase 50,000
550,000
450,000
Parking - Parking Meters - Expired Meter Fine Increase - from $10-$20 250,000
Parking - Street Cleaning Ticket ($35 - $40)100,000
Parking - Increase Surface Lot Permit Rates (new fee $60 per month)160,000
Property Tax Increase for Police/Fire Pension - No change in investment rate of 6.5%421,742
Health & Human Services Department Inspection Fee Increase 10,000
Washington National Transfer Increase - TIF Closes in 2018 150,000
Reduce Revenue from Assigned Fund Balances for Compensated Absences (250,000)
Increase in Transfer from Water Fund - Administrative Costs 50,000
Increase in Transfer from Water Fund - Increase in ROI for Water Sales 50,000
Property Tax Levy Adjustment-- Extended reduced to levy amount (included in Baseline Budget)(212,174)
Gas Tax Increase (1 cent)200,000
Good Neighbor Fund Transfer (20,000)
TOTAL REVENUE CHANGES FOR 2018 BUDGET $ 2,349,568
Proposed Expense Adjustments
Recurring Expense Changes
Council Baseline 4% Cut Amount (19,928)
Clerk Baseline 4% Cut Amount (7,307)
CMO (792,612)
Economic Development Reduction (400,000)
Seasonal Employee (Economic Development)(15,000)
Add Budget for Police Management Audit 50,000
Duncan/Passport Annual Fee Savings (75,000)
Move 50% Workforce Compliance Coordinator to Water and Sewer Funds (49,800)
Move 50% Sustainability Coordinator to Water and Solid Waste funds (60,000)
1 FTE - Senior Accountant (Vacant, Eliminate)(89,490)
1 FTE - Customer Service Rep. (Vacant, Eliminate)(74,042)
1 FTE Sustainability Specialist (billed in Water and Sewer Funds) (Vacant, Eliminate)-
1 FTE - Econ Dev Specialist (Vacant, Eliminate)(79,280)
Law (6,000)
Legal Services - General (14,000)
Court Cost/Litigation (12,000)
Hourly Billing Software 20,000
FY 2018 BALANCING BUDGET WORKSHEET
GENERAL FUND
FOR ADOPTED BUDGET
General Fund Reductions by Department
Parking - Meter hour standardization (All 9AM-6PM meters switch to 8AM-9PM) and uniformity in meter
rate ($1/hr)
Parking - Increase parking deck fees with increase to General Fund/$95 to $110 (include Sherman Plaza
rooftop)
Ground Transportation Tax on Rideshare Services (20 cents per ride on Uber and Lyft)
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Admin.
Services (824,692)
(63,000)
(93,858)
(135,734)
(130,000)
7,900
(150,000)
Unemployment Compensation and Admin. Fee - Reduce from budget of $205,000
Move Parking Coordinator to Parking Fund
Move PEO License Plate Reader Costs to Parking Fund
1 FTE - HR Specialist Training (Eliminate)
New Crossing Guard for Dawes Elementary
Reduce Transfer to Fleet Services (Fuel Cost Savings)
Reduced Transfers (1 FTE Parking Repair Worker, 1 FTE Jr Mechanic (Vacant), 1 FTE Equipment Mechanic III
.4 FTE Fleet Manager (Vacant) (Eliminate)(260,000)
CD (345,875)
1 FTE Elec. Inspector / Plan Review (Vacant, Eliminate)(102,193)
1 FTE - Customer Service Representative (Eliminate)(72,000)
Move Transportation & Mobility Coordinator to Parking Fund (91,000)
Community Grants Program (Mental Health Board) Funding - FY17 $767,055 to FY18 $736,193 (30,682)
Move 25% of Director to Affordable Housing Fund (50,000)
Police (671,238)
Transfer Social Services Bureau (Reorganize to Health and Human Services Department)
Transfer 0.8 FTE Youth Advocate (Reorganize to Parks Department)
1 FTE Social Services Manager (Vacant) 3 FTE Victim Advocate; 0.5 FTE Youth Advocate (Eliminate) (680,000)
1 FTE - Records Operator Position (Eliminate)(83,426)
Add 1 FTE - Videos Records Clerk (Body Cameras)83,426
1 FTE - Training Coordinator (Vacant, Eliminate)(74,742)
1 FTE Police Commander - (Hold vacancy, not funded)(165,000)
2 FTE Police Officers - (Hold vacancies, not funded)(255,000)
0.5 FTE - Service Desk Officer I 311 (Vacant, Eliminate)(22,000)
2017 Police Actuarial Study Increase - Pension Cost Increase 225,504
Overtime - Based on 5 year historical average; Increase required 300,000
Fire (288,762)
4 FTE Fire Suppression - Hold vacancies (540,000)
OT Increase 150,000
Natural Gas (20,000)
Clothing (20,000)
Training (20,000)
Furniture and fixtures (35,000)
2017 Fire Actuarial Study Increase - Pension Cost Increase 196,238
Health 225,421
Move 25% of Director to General Assistance (55,079)
Add 3 PT & 2 Full-Time Human Services Specialists (From Police Social Services Bureau)380,000
1 FTE - Secretary II (Eliminate)(80,000)
.10 FTE - Medical Director (Eliminate)(19,500)
PRCS (265,637)
Seasonal Employee (14,148)
Transfer 0.8 Youth Advocate from Police Youth Services Bureau 92,000
1 FTE - Festival Coordinator (Eliminate)(70,000)
1 FTE - Administrative Supervisor (Eliminate)(105,800)
1 FTE - Recreation Center Manager (Chandler Center) (Eliminate)(142,889)
1 FTE - Recreation Center Manager (Levy Center) (Eliminate)Removed by Council
Move 50% Workforce Compliance Coordinator to Water and Sewer Funds (49,800)
Add 1 FTE - Combined Chandler/Levy Center Manager Removed by Council
Increase class outreach efforts 25,000
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PWA (1,970,934)
Move Seasonal Employees to Solid Waste (21,000)
Reclassification - Environmental Services Coordinator 25,000
Dutch Elm Disease Inoculation (500,000)
Reduce Seasonal Employees (14,000)
Reduce Police OT for Snow Event (75,000)
Reduce PW crew OT for snow event (68,500)
Reduce Salt (53,100)
Move PW Crew Leader Salary to Solid Waste Fund (97,074)
Engineering Salary Redistribution
Move 4.5 FTE to Capital Fund, Eliminate $500,00 transfer from Capital to General Fund (85,527)
Move 0.75 FTE to Sewer Fund (Currently 1; proposed increase to 1.75 FTE)(51,760)
Move 1 FTE to Parking Fund (144,683)
Move 0.5 FTE to Special Assessment Fund (71,790)
1 FTE Special Projects Assistant (Eliminate)(88,000)
1 FTE Parks/Forestry Worker II Forestry (Vacant, Eliminate)(75,000)
2 FTE Bureau Chiefs (Eliminate)(340,000)
Add 1 FTE - Public Services Bureau Chief, Move Expenses to Other Funds 170,000
Move 25% of New Public Services Bureau Chief to Solid Waste Fund (42,500)
1 FTE Equipment Operator II - Streets (Vacant, Eliminate)(88,000)
Decrease Solid Waste Fund Transfer Over Three Years - Year 1 decrease (350,000)
TOTAL RECURRING EXPENSE CHANGES $ (4,967,564)
One-time expense changes
General Fund transfer to Insurance Fund for Solid Waste Fund Claims Settlement (2018, 2019, 2020) 400,000
Credit Card Merchant Procurement Change Savings - City-wide (50,000)
Reduction in Health Insurance Cost for Part-time Employees (100,000)
3 Furlough Days (360,000)
Labor Day (City is already closed)
Memorial Day (City is already closed)
President's Day (City not closed)
Budget All Salaries at 99.5% (278,000)
Increase Transfer to Insurance Fund 700,000
Increase Transfer to Debt Service Fund - 2017 Required Abatement to have no tax levy increase 446,379
TOTAL ONE-TIME EXPENSE CHANGES $ 758,379
TOTAL EXPENSE CHANGES FOR 2018 BUDGET (4,209,185)$
TOTAL PROPOSED REVENUES (General Fund - Baseline)112,411,186$
TOTAL PROPOSED EXPENDITURES (General Fund - Baseline)118,508,981$
TOTAL PROPOSED SURPLUS/Deficit (General Fund - Baseline)(6,097,795)$
Above-the-line BBWS PROPOSED REVENUE ADJUSTMENTS (detailed above)2,349,568$
Above-the-line BBWS PROPOSED EXPENSE ADJUSTMENTS (detailed above)(4,209,185)$
TOTAL REVISED PROPOSED REVENUES (General Fund)114,760,754$
TOTAL REVISED PROPOSED EXPENSES (General Fund)114,299,796$
PROPOSED 2018 BUDGET SURPLUS (DEFICIT)460,958$
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 13th, 2017
Present:
Alderman Fiske Alderman Revelle
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson Alderman Suffredin
Alderman Rue Simmons (9)
Absent:
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 146 of 360
Mayor’s Public Announcements
Mayor Hagerty Announced National Hunger and Homelessness Awareness Week, November
11-19. Mayor Hagerty issued a Proclamation in honor of the Special Olympics 50th
Anniversary.
Watch
City Manager’s Public Announcements
City Manager Wally Bobkiewicz invited Lara Biggs to present two awards given to the City of
Evanston: MWRD Sustainability Summit Award for the Sustainable Landscape Design on the
Civic Center Parking Lot 2017 and Design Evanston Award for Urban Design for the Sheridan
Road/Chicago Avenue Project.
Watch
City Clerk’s Communications
City Clerk had no Announcements Watch
Public Comment
Ivan Hall Albion Project: Destruction of Evanston’s unique city layout Watch
Robert Ward Harley Clarke: Preserving the lake house for being a treasure of the
City of Evanston
Watch
Mike Vasilko Harley Clarke: Reject proposal for being incomplete due to lack and
residents opposition to increase of taxes etc.
Watch
Annie Coakley Albion Project: Constructing and parking issues affecting the
surrounding small businesses
Watch
Tom Hodgman Lake House: Plan that meets several objectives of proposed project Watch
Bill Brown Lake House: Wants council to vote “Yes” to the partnership with
Evanston Lakehouse & Gardens
Watch
Yoli Joseph Lake House: Restoring and repurposing Harley Clarke Watch
Aaron Packman Lake House: Educational use of Harley Clarke could draw other
people from across the North Shore and make it a great opportunity.
Watch
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Janell Johnson Lake House: Proposal by Evanston Lakehouse & Gardens is a great
opportunity to democratize the lakefront.
Watch
Clare Tallon Lake House: Runs various activities with students from D65 involving
the lakehouse
Watch
Neal Vogel Lake House: Building is important for preservation and character of
Evanston
Watch
Sara Schastok Lake House: Resources for Lakehouse and Garden project is
plausible for Evanston
Watch
Patrick Donnelly Lake House: Thanked Council for voting to keep the house Watch
Sheila Sullivan Lake House: Wanted us to embrace the opportunity we have by the
Evanston Lakehouse & Gardens proposal
Watch
Mark Sloane Lake House: Emphasized his continuous support to have Harley
Clarke used for public benefit
Watch
Hector Garcia Lake House: Wanted Council to support the Evanston Lakehouse &
Gardens proposal
Watch
Jackie April Lake House: Opposed Albion project, wanted the lakehouse to be
preserved and opposed Northwestern Police for arresting minorities
and putting handcuffs on former students.
Watch
Lori Keenan Lake House: Believed the lake house proposal is possible to fund
and execute
Watch
Jeff Smith Lake House: Evanston Lakehouse & Garden is the only proposal
responsive to the RFP
Watch
Kelli Nelson Concerned about the elimination of victim services in the Police
department and moving it to the Health and Human Services
department
Watch
Ariel Jackson Looking at budget and removing other non-essential services and not
crucial ones.
Watch
Robert Dalrymple Concerned about the budget for the Evanston Lakehouse & Garden
proposal
Watch
Madeline Gelis Evanston Lakehouse & Garden has the proper tools to move the
effort forward.
Watch
Dan Coyne Supported the Albion Project Watch
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Chris Kruger Expressed discontent with the actual affordable housing in the Albion
project.
Watch
Birch Burgheart Shortcoming of the Inclusionary Housing Ordinance Watch
Sue Loellbach Albion Project: Current proposal meets the requirements of the
Inclusionary Housing Ordinance and therefore it is not a reason to
vote against the project.
Watch
Carl Klein Albion Project: Benefits of project are not sufficient enough for
approval by council. Also supported the Evanston Lakehouse &
Garden proposal
Watch
Nancy Klein Albion Project: Numeros design deficiencies in the Albion project and
weak public benefits.
Watch
Thomas Klein Albion Project: Asked Council to review first 15 pages of affordable
housing proposal. Reminded Council to enforce Tiles 5 -7 in the City
Code.
Watch
David Leitschuh Opposed the Evanston Lakehouse & Garden proposal Watch
Meg Welch Strong opposition to Albion project Watch
Trisha Connolly Albion Project: There is no guiding document to follow for the project Watch
David Campbell Wanted Council to support Evanston Lakehouse & Garden proposal. Watch
David Hodgman Preservation of Harley Clarke Watch
Peter McNemar Evanston Lakehouse & Garden proposal is financially viable and low
risk for city and won’t raise taxes
Watch
Jennifer Shadur Strong opposition to the Albion project and wanted City Council to
accept the RFP from the Evanston Lakehouse & Garden.
Watch
Greg Sultan Supported the Albion project to increase city revenue Watch
Nicole Kustok Lighthouse dunes Watch
Steve Cohen Opposed the Albion development and the inconvenience to
downtown Evanston residents
Watch
Ed Carrella Supported the Albion development because the pros outweigh the
cons
Watch
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Rohits Ahaspal Supporting the Albion project will be beneficial for foot traffic for
nearby businesses.
Watch
Greg Williams Asked City Council to follow City Code for developments on Sherman
Ave.
Watch
Andrew Fisher Albion will increase traffic around the area Watch
Mary Rosinski Opposed to the Albion project because it doesn’t support the
business districts. Added Evanston Lakehouse & Garden proposal is
viable.
Watch
Junad Rizki Wanted Council to approve Evanston Lakehouse & Garden proposal
and City was upset about the budget crisis.
Watch
AFSCME Furlough day on Nov 10, 2017 Watch
Tami Andrews Asked City Council to vote Yes for the Albion project Watch
Darlene Cannon Opposed to Albion project due to it making Evanston less affordable Watch
Betty Esther Supported the Harley Clarke project and opposed the Albion project Watch
Laura Paz Voting “Yes” will be voting against progressive ideas of Evanston. Watch
Ray Friedman Albion Project: Think about the purpose and intent of this project and
future projects and how it will affect the residents of Evanston.
Watch
Pankaj Sharma Albion Project: Asked City Council to vote “No” because of the
insincere development.
Watch
K. Sujata Strong opposition to Albion development project because it does not
provide adequate housing nor does it follow the Housing Ordinance
Watch
John Moore Albion Project: Wanted City Council to look at the public benefits of
the project
Watch
Kiera Kelly Albion Project: Wanted City Council to represent the interest of the
people of Evanston and not developers.
Watch
Leslie Peterson Vote “No” on Albion project Watch
Kiera Kelly Albion Project: Inclusionary Housing Ordinance and how the Albion
project does not meet some of the requirements
Watch
Amina Dimarco Renaturalization of the Harley Clarke property Watch
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Erv Chocol Albion Project: We shouldn’t be placing all benefits into a single
project but instead spread across various.
Watch
Chris Pappas Concerned about Albion project and the violations of some
guidelines.
Watch
Lisa Dekin Supported Albion project Watch
Richard Lynn Asked City Council to vote “Yes” to Albion project Watch
Janet Kirby Letter of Seth Weinberger expressing opposition of the Albion project. Watch
Alex Block Approval of Albion project over Harley Clarke is against what the city
stands for.
Watch
Tina Paden Albion Project: Wanted City Council to vote “No” because it doesn’t
offer adequate units for affordable housing.
Watch
Ann Jeanett Contrast beauty between Harley Clarke and Albion project and its
benefits to the city
Watch
Priscilla Giles Asked City Council to vote “No” because it destroys the character of
the City of Evanston and doesn't do enough to answer question of the
homelessness problem.
Watch
Thomas Wesley Albion Project: Supported the project because it will add revenue in
both taxes and business sales.
Watch
Meagan Novara Requested that the two victim advocates at the Evanston Police
Department to retain their positions.
Watch
Isabel Sturla Albion project will make Evanston less affordable to people of color
and low-income households.
Watch
Catherine Pappas Albion Project: Asked City Council to think about the merchants who
may be affected by the project
Watch
Special Order of Business
(SP1) Response to Request for Proposal 17-48 to Lease the Harley
Clarke Mansion
City Council reviewed the response to Request for Proposal 17-48 to lease
the Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit
organization and provide direction to staff.
Motion: Ald.
Revelle
Motion Attached
Watch
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For Action
Passed 8-1 (Voice Vote)
(SP2) 2018 Proposed Budget Adjustments
Staff recommended that the City Council discuss and consider the
following items as they relate to the 2018 Proposed Budget. These items
are modifications to the original Budget Balancing Worksheet provided at
City Council budget meetings and provided in the City Manager’s
Transmittal Memorandum.
For Discussion.
Item moved to November 20th Council Meeting.
Watch
Consent Agenda
(M1) Approval of Minutes of the Regular City Council Meeting of
October 16, 2017 (corrected), October 23, 2017, October 28, 2017 and
October 30, 2017.
For Action
Taken off consent agenda
Passed (9-0)
Motion: Ald.
Rainey
Watch
(A1) Payroll – October 2, 2017 through October 15, 2017 $
2,827,561.55
Payroll – October 16, 2017 through October 29, 2017 $ 2,777,035.56
(A2.1) Bills List – November 14, 2017 $ 3,500,176.11 Credit Card Activity
(not including Amazon purchases) - Period Ending September 30, 2017
$ 145,097.60
(A2.2) Amazon Credit Card Activity –Ending September 30, 2017 $
11,807.84
For Action
Approved on consent agenda (9-0)
Watch
(A3.1) Construction Bid Award for Chandler-Newberger Community
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Center Electrical & HVAC Improvements (Bid No 17-56)
Staff recommended City Council authorize the City Manager to execute a
contract for the Chandler-Newberger Electrical & HVAC Improvements
Project with Amber Mechanical Contractors, Inc., (11950 S. Central Ave.,
Alsip, IL) in the amount of $488,880.00. Funding is available from the
Capital Improvement Fund in the amount of $301,978 in 2014 General
Obligation Bonds, $65,000 in 2017 General Obligation Bonds, and
$121,902 in 2018 General Obligation Bonds (which the city council will
need to approve in the 2018 adopted budget). A further breakdown can be
found on the corresponding transmittal memorandum.
For Action
Item held in Committee
(A3.2) Contracts for Snow Towing Operations for 2017-2018 Season
City Council authorized the City Manager to execute contract(s) for Snow
Towing Services in an amount not to exceed $60,000. A list of the towing
companies is attached to the corresponding transmittal memorandum.
Funding for snow towing contractors is provided by the Snow and Ice
Control General Fund Account 100.40.4550.62451, which has a budget of
$60,000 for FY2017 (YTD balance is $54,750) and $60,000 for FY 2018.
For Action
Approved on consent agenda (9-0)
(A3.3) Downtown Evanston FY 2018 Request for Budget Contribution
Share
City Council approved the Downtown Evanston 2018 Budget. The three
sources of funds requested are: 1) Special Service Area #4 2017 Tax Levy
request of $370,000 for downtown operations and maintenance for
Account 210.21.5160.62517; 2) Approval of $98,670 equally split equally
between the Washington National TIF and Economic Development
Division for additional maintenance contract reimbursements for Account
300.99.5470.62605; and 3) $83,000 from the Economic Development
Division for supplemental marketing and economic development activities
for Account 100.15.5300.62659.
For Action
Approved on consent agenda (9-0)
(A3.4) Special Service Area #6 (Main-Dempster Mile) 2018 Budget
City Council approved the Special Service Area (SSA) #6 Budget. A
complete 2018 budget approved by the SSA #6 board is attached to the
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corresponding transmittal memorandum.
For Action
Approved on consent agenda (9-0)
(A3.5) Sole Source Purchase of Cisco Systems, Inc. Enterprise
License Agreement 2.0 Cybersecurity Software from Heartland
Business Systems
City Council authorized the City Manager to purchase Cisco Systems
Enterprise License Agreement 2.0 Cybersecurity Software from Heartland
Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). The cost of
the software platform, licenses and professional services in year 1 will be
$93,425, $93,425 in year 2 and $93,425 in year 3 for a total amount of
$280,276. Actual new spend will only be approximately $55,425 (or
$166,276 total) each year since two Cisco products (OpenDNS &
FirePower) are already in use and will be rolled into this security suite. The
funding for this project will derive from the 2018 IT Division Computer
License and Support Fund (Account 100.19.1932.62340) which is
tentatively budgeted at $500,000.
For Action
Approved on consent agenda (9-0)
(A3.6) Renewal of Sole Source Dell PowerEdge and EqualLogic SAN
Support Agreement from Dell Technologies
City Council authorized the City Manager to renew the Dell PowerEdge
and EqualLogic SAN Support service agreement from Dell Technologies
(1 Dell Way, Round Rock, TX, 78682). The cost is $42,851 for 12 months
of support. The funding for this project will derive from the 2017 IT Division
Personal Computer Equipment Fund (Account 100.19.1932.65555), with a
FY2017 budget amount of $184,000 and a current balance of $82,935
before this purchase.
For Action
Approved on consent agenda (9-0)
(A3.7) 2017 Free Holiday Parking
City Council approved free holiday Parking in the City’s three Downtown
Self-Park Garages, Lot 60 located at 1234 Chicago Avenue, Lot 4 located
at the corner of Central/Stewart, Lot 15 located at 720 Main Street, and
Lot 24 located at 727 Main Street on weekdays between 5 p.m. and 12
midnight and all day on Saturday beginning Thursday, November 23,
2017.
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For Action
Approved on consent agenda (9-0)
(A3.8) 2018 Mental Health Board Funding Allocations
City Council approved the proposed allocation of $736,373 in 2018 to 17
non-profit agencies to provide needed social services to Evanston
residents. Allocations range from $10,000 to $70,250 for 21 individual
programs. Funding of $736,373 is from the proposed FY 2018 Human
Services Fund Account 176.24.4651.XXXXX. Each agency has a separate
account number to identify and disburse funds. The 2018 MHB allocation
amount was reduced by 4%, in keeping with overall City budget
reductions.
For Action
Approved on consent agenda (9-0)
(A4) Resolution 89-R-17, Authorizing City Manager to Execute an
Agreement with Rose Pest Solutions for Rodent Control Services
City Council adopted Resolution 89-R-17, authorizing the City Manager to
sign a 2 year agreement with Rose Pest Solutions for the provision of
rodent control services for residential properties and public places in the
City of Evanston. The amounts for these services are $74,880 for a period
of January 1, 2018 to December 31, 2018 and $74,880 for the period of
January 1, 2019 to December 31, 2019. Funding is provided by Account
100.24.2435.62605, Licensed Pest Control Services.
For Action
Approved on consent agenda (9-0)
(A5) Resolution 87-R-17, Approving $500,000.00 Settlement in
Robinson v. City of Evanston, et al.
City Council adopted Resolution 87-R-17 authorizing the City of Evanston
(“City”) issue a settlement payment pursuant to a Release and Settlement
Agreement (“Settlement Agreement”) in Suzette Robinson v. City of
Evanston, et al. (Case No. 16-cv-05677). Funding will be from the
Insurance Fund (Settlement Costs – Liability).
For Action
Taken off consent agenda
Passed (6-3) Ald Suffredin, Rainey, and Fleming voted “No”
Watch
(A6) Resolution 88-R-17, Requesting Illinois Transportation
Enhancement Program Grant Funds from Illinois Department of
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Transportation for the Main Street Corridor Improvement Project
City Council adopted Resolution 88-R-17 authorizing the City Manager to
apply for Illinois Transportation Enhancement Program Grant Funds for
the Main Street Corridor Improvement Project. The proposed project is on
Main Street from Maple Avenue to Hinman Avenue
For Action
Approved on consent agenda (9-0)
(A7) Ordinance 120-O-17, Amending the City Code to Establish a
4-Way Stop Control at the Intersection of Harrison Street and Marcy
Avenue
City Council adopted Ordinance 120-O-17 by which the City Council would
amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Harrison Street and Marcy
Avenue. The estimated cost to install two additional stop signs is $150.
Funding will be through the General Fund-Traffic Control Supplies
(Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a
YTD balance of $3,044.
For Introduction and Action
Approved on consent agenda (9-0)
(A8) Ordinance 138-O-17, Amending City Code Section 10-11-3,
Schedule III (C) Allowing Right Turn Only from Greenwood Street
onto Ridge Avenue
City Council adopted Ordinance 138-O-17 amending Section 10-11-3,
Schedule III (C) of the City Code to establish right turn only from
Greenwood Street onto Ridge Avenue between the hours of 7 AM to 7
PM. The estimated cost to install two additional right turn only signs is
$150.00. Funding for additional signage will be through the General
Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $3,044.
For Introduction
Approved on consent agenda (9-0)
(A9) Ordinance 139-O-17, Amending City Code Section 10-11-16(A)
“Designation of Truck Routes”
City Council adopted Ordinance 139-O-17, amending Section 10-11-16,
Schedule XVI (A) of the City Code to establish truck routes on Lincoln
Street from North Campus Drive to Sheridan Road, on Sheridan Road
from Lincoln Street to South Campus Drive, on Hinman Avenue from
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Sheridan Road to Clark Street (south direction only), on Clark Street from
Hinman Avenue to Chicago Avenue (west direction only), on Chicago
Avenue from Sheridan Road to Clark Street. Funding for signage will be
through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD
balance of $3,044.
For Introduction
Approved on consent agenda (9-0)
(A10) Ordinance 140-O-17, Amending City Code Section 10-11-14,
Schedule XIV “Operations of Vehicles Carrying Merchandise
Restricted” by Amending Restrictions on Sheridan Road
City Council adopted Ordinance 140-O-17 amending Section 10-11-14,
Schedule XIV of the City Code to amend truck restriction on Sheridan
Road from Church Street to South Campus Drive, and from Lincoln Street
to North City Limits. Funding for additional signage will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with
a FY 2017 budget of $50,000, and a YTD balance of $3,044.
For Introduction
Approved on consent agenda (9-0)
(A11) Ordinance 126-O-17, Amending City Code Section 10-11-7(B),
“Loading Zones,” by Adding the West Side of Custer Avenue North
of Madison Street
City Council adopted ordinance amending City Code Section 10-11-7(B),
Loading Zones, changing the hours of the school loading zone on the west
side of Custer Avenue 75 feet north of Madison Street from an all-day
loading zone to morning and afternoon loading to coincide with the
school’s hours of operation.
For Introduction and Action
Approved on consent agenda (9-0)
(A12) Ordinance 135-O-17, Sale of Surplus Property Fleet Vehicle
City Council adopted Ordinance 135-O-17, directing the City Manager to
offer the sale of a vehicle owned by the City through public auction being
sponsored by America’s Auto Auctions on Tuesday, December 12, 2017
or any other subsequent America’s Online Auction.
For Introduction and Action
Approved on consent agenda (9-0)
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(A13) Ordinance 110-O-17, Decreasing the Number of Class D Liquor
Licenses for Farmhouse located at 703 Church Street
City Council adopted of Ordinance 110-O-17, decreasing the number of
Class D liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse
located at 703 Church Street. Farmhouse Evanston, LLC would like to
change to a Class C liquor license.
For Action
Approved on consent agenda (9-0)
(A14) Ordinance 111-O-17, Increasing the Number of Class C Liquor
Licenses for Farmhouse located at 703 Church Street
City Council adopted of Ordinance 111-O-17, increasing the number of
Class C liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse
located at 703 Church Street.
For Action
Approved on consent agenda (9-0)
(P1) Granting Vacation Rental License for 1026 Garnett Place
City staff recommended approval of a Vacation Rental License for the
property located at 1026 Garnett Place. The Vacation Rental meets all of
the Standards and Procedures for license approval.
For Action
Held in Committee
Motion: Ald.
Wynne
Watch
(P2) Ordinance 88-O-17, Granting a Special Use for a Type 2
Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active
Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd.
The Zoning Board of Appeals and City staff recommended adoption of
Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant,
Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as
an Active GroundFloor Use, and major zoning relief for a 20’ rear yard
setback, reduced pedestrian areas fronting Crawford Ave. and Gross Point
Rd., and reduced fenestration/sill height on the Crawford Ave. façade, at
2628 Gross Point Rd. The applicant has complied with all other zoning
requirements, and meets all of the standards for special use and major
variation in the B1a Business District and the oCSC Central Street Overlay
District.
For Introduction
Failed in Committee
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(P3) Ordinance 103-O-17, Special Use Permit for Planned
Development Located at 1450-1508 Sherman Avenue in the D4
Downtown Transition District
City Council adopted Ordinance 103-O-17 for approval of the Planned
Development to construct a 15-story, 273-unit residential building with
6,800 square feet of ground floor commercial space, and 200 parking
spaces. The Plan Commission’s recommendation was based on a
previous version of the development plan for a 16-story, 286-unit
residential building with 9,321 square feet of ground floor commercial
space, and 186 parking spaces located at 1450-1508 Sherman Avenue.
The development includes four (4) site development allowances.
For Action
Taken off consent agenda
Passed (5-4) Ald. Fiske, Wynne, Fleming and Revelle voted “No”
Watch
(APP1) For Appointment:
Inclusionary Housing Sub-Committee Jolene Saul
Inclusionary Housing Sub-Committee Kent Swanson
Inclusionary Housing Sub-Committee Lynn Robinson
For Action
Taken off consent agenda
Passed (8-1) Ald. Fisk voted
“No”
Motion: Ald.
Rainey
Watch
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Congratulated the YWCA for a phenomenal week and raising $556,403 for their
Purple Purse Tour. Special note to Dolores Holmes and Director Evonda Thomas
for raising over 200K. Mentioned the Art of Evolution Theatre Company for
partnering with Mudlark for presenting on issues surrounding race. Lastly
Alderman Braithwaite issued a referral to the Plan Development project on 1223
Hartrey and asked Ald. Wynne to place in on the Agenda to discuss project
timeline
Watch
Ward
3:
No Report Watch
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Ward
4:
No Report Watch
Ward
5:
5th Ward meeting has been cancelled Watch
Ward
6:
New “Stop” sign coming to Harrison St. and Marcy Ave. Watch
Ward
7:
No Report Watch
Ward
8:
No Report Watch
Ward
9:
9th Ward meeting on November 18th at the Reba Place Ministry Center starting at
9 a.m. Also congratulated Sketchbook Brewery for celebrating 4 years of service
Watch
Adjornment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned. Alderman Wilson led City Council into Executive Session.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, November 27, 2017
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF NOVEMBER 13, 2017
III. ITEMS FOR CONSIDERATION
(A1) Payroll – October 30, 2017 through November 12, 2017 $ 2,983,059.09
(A2) Bills List – November 28, 2017 $ 5,406,960.22
For Action
(A3.1) Purchase of Insurance/Renewals– Property, Excess Liability & Excess
Worker’s Compensation for Fiscal Year 2018
Recommend approval to purchase the outlined policies at a total cost of
$547,932. The policies will renew all insurance coverage for the City for Fiscal
Year 2018. All coverage exclusive of Worker’s Compensation is budgeted at
$490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2018
total of $620,000. Both insurance brokers are in the second year of a 3-year
contract award to place insurance coverages. Premium quotations received
reflected the tightening of insurance markets across all sectors. There was a
slight increase in cumulative total pricing for all coverages. Funding will be from
the Insurance Fund (Account Numbers 7800.62615 & 66044).
For Action
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(A3.2) Construction Bid Award for Chandler-Newberger Community Center
Electrical & HVAC Improvements (Bid No 17-56)
Staff recommends City Council authorize the City Manager to execute a contract
for the Chandler-Newberger Electrical & HVAC Improvements Project with
Amber Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, IL) in the
amount of $488,880.00. Funding is available from the Capital Improvement Fund
in the amount of $301,978 in 2014 General Obligation Bonds, $65,000 in 2017
General Obligation Bonds, and $121,902 in 2018 General Obligation Bonds
(which the city council will need to approve in the 2018 adopted budget). A
further breakdown can be found on the corresponding transmittal memorandum.
This item was held on November 13, 2017 and continued to November 27, 2017.
For Action
(A3.3) Contracts with Three Vendors for Water Treatment Chemicals for FY 2018
Staff recommends that City Council authorize the City Manager to execute
contracts with the following three vendors to supply water treatment chemicals in
response to Bid 17-53: 1) Alexander Chemical Corporation (315 Fifth Street,
Peru IL 61354) in the amount of $141,000.00 to supply liquid aluminum sulfate
(alum), $37,037.00 to supply chlorine and $90,600.00 to supply HFS Acid
(fluoride) 2) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA 31323) in
the amount of $32,850.00 to supply polymer, and 3) Carus Corporation (315 Fifth
Street, Peru, IL 61354) in the amount of $100,800.00 to supply blended
phosphate. The total of these proposed purchases is $402,287.00. Funding for
the purchase of alum, chlorine, fluoride and polymer, totaling $201,487, is from
the Water Fund account 510.40.4220.65015, which has a budget allocation of
$465,000.00 for FY2018. Funding for the blended phosphate, in the amount of
$100,800, is from the Water Fund account 510.40.4220.65030, which has a
FY2018 budget allocation of $101,000.
For Action
(A3.4) Agreement with Hampton, Lenzini & Renwick for City of Evanston’s 2018
CIP Topographic Surveying Engineering Services
Staff recommends City Council authorize the City Manager to execute an
agreement for the City of Evanston’s 2018 CIP Topographic Surveying (RFP 17-
59) for water main and MFT street resurfacing projects with Hampton, Lenzini &
Renwick (380 Shepard Drive, Elgin, IL 60123) in the not-to-exceed amount of
$46,415.88. Funding is from the Capital Improvement Fund in the amount of
$27,874.73 from the Water Fund and $18,541.15 from the 2017 General
Obligation Bonds. A further breakdown of funding can be found on the
corresponding transmittal memorandum.
For Action
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(A3.5) Ratifying Past Practice for Eligibility of On-Street Residential Parking
Permits for the 2018 Calendar Year
Staff recommends that the City Council ratify past practice for eligibility of On-
Street Residential Parking Permits to include residents who were allowed to
purchase a residential parking permit in 2017 and still reside at the same
address, residents who live at an address where a sign is currently posted
designating the block as a residential permit parking area, and allow residents to
purchase the residential parking permit zone that is currently posted on their
block until the end of 2018.
For Action
(A4) Resolution 79-R-17, Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Staff recommends that City Council adopt Resolution 79-R-17, amending the
Plan of Operation and Governance for the City of Evanston Electricity
Aggregation Program to allow that new residents and small businesses will be
periodically enrolled into the program unless they opt out.
For Action
(A5) Resolution 91-R-17, Authorizing City Manager to Execute a Memorandum of
Understanding with Northwestern University Regarding Annual Payments
by the University
City staff recommends Council adopt Resolution 91-R-17 authorizing the City
Manager execute a memorandum of understanding with Northwestern University
regarding annual University payments to the City, and matters related to property
within the boundaries of the Research Park zoning district.
For Action
(A6) Ordinance 144-O-17, Amending Subsection 3-4-6(J) of the City Code to
Allow Class J Liquor Licenses the Sale of Alcoholic Liquor at 11:00 a.m. on
Sundays
Local Liquor Commissioner recommends City Council adoption of Ordinance
144-O-17, amending City Code Subsection 3-4-6(J) to permit the sale of alcohol
on any given Sunday beginning at 11:00 a.m.
For Introduction
(A7) Ordinance 145-O-17, Amending Subsection 3-4-6(A) of the City Code to
Remove Reference to “Bake at Home” Pizza
Local Liquor Commissioner recommends City Council adoption of Ordinance
145-O-17, amending City Code Subsection 3-4-6(A) removing reference to “bake
at home” pizzas.
For Introduction
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(A8) Ordinance 146-O-17, Decreasing the Number of Class D Liquor Licenses for
Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance
146-O-17, amending City Code Subsection 3-4-6-(D) to decrease the number of
authorized Class D liquor licenses from fifty-four (54) to fifty-three (53). E-
Country, LLC, d/b/a Union Squared Evanston is seeking to change to a Class A
liquor license.
For Introduction
(A9) Ordinance 147-O-17, Increasing the Number of Class A Liquor Licenses for
Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance
147-O-17, amending City Code Subsection 3-4-6-(A) to increase the number of
authorized Class A liquor licenses from zero (0) to one (1), and permit issuance
of a Class A license to Union Squared Evanston, located at 1307 Chicago Ave.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of November 13, 2017
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: P. Braithwaite, A. Rainey, R. Simmons, C. Fleming, T.
Suffredin
STAFF PRESENT: W. Bobkiewicz, D. Stoneback, M. Lyons, G. Farrar, L. Biggs,
E. Storlie, E. Thomas-Smith, DC Pickett, S. Nagar, S.
Levine, T. Nunez, S. Flax, I, Ogbo, J. Velan, E. Sanchez
PRESIDING OFFICIAL: Ald. Rainey
I. DECLARATION OF A QUORUM: ALDERMAN RAINEY, CHAIR
A quorum being present, Ald. Rainey called the meeting to order at
6:13p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF OCTOBER 23, 2017
Ald. Braithwaite moved to accept the Minutes of October 23, 2017 A&PW
meeting as submitted, seconded by Ald. Rue Simmons.
The Minutes of the October 23, 2017 A&PW meeting were approved
unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(A1) Payroll – October 2, 2017 through October 15, 2017 $ 2,827,561.55
Payroll – October 16, 2017 through October 29, 2017 $ 2,777,035.56
For Action
Ald. Fleming moved to recommend approval of the City of Evanston payroll
for the period October 2, 2017 through October 15, 2017 in the amount of
$2,827,561.51 and October 16, 2017 through October 29, 2017 in the amount
of $2,777,035.56, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the payrolls.
(A2.1) Bills List – November 14, 2017 $ 3,500,176.11
Credit Card Activity (not including Amazon purchases) -
Period Ending September 30, 2017 $ 145,097.60
For Action
Ald. Fleming moved to recommend approval of the City of Evanston bills
through November 14, 2017 in the amount of $3,500,176.11 and credit card
activity (not including Amazon purchases) for the period ending September
DRAFT -
NOT APPROVED
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30, 2017 in the amount of $145,097.60, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to approve the bills and credit card
activity (not including Amazon purchases).
(A2.2) Amazon Credit Card Activity – Ending September 30, 2017 $ 11,807.84
For Action
Ald. Fleming moved to recommend approval of the Amazon credit card
activity for the period ending September 30, 2017, seconded by Ald.
Braithwaite.
The Committee voted 4-1 with Ald. Suffredin abstaining to approve the
Amazon purchases.
(A3.1) Construction Bid Award for Chandler-Newberger Community Center
Electrical & HVAC Improvements (Bid No 17-56)
Staff recommends City Council authorize the City Manager to execute a contract
for the Chandler-Newberger Electrical & HVAC Improvements Project with
Amber Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, IL) in the
amount of $488,880.00. Funding is available from the Capital Improvement Fund
in the amount of $301,978 in 2014 General Obligation Bonds, $65,000 in 2017
General Obligation Bonds, and $121,902 in 2018 General Obligation Bonds
(which the city council will need to approve in the 2018 adopted budget). A
further breakdown can be found on the corresponding transmittal memorandum.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for the Chandler-Newberger Electrical &
HVAC Improvements Project with Amber Mechanical Contractors, Inc., in
the amount of $488,880.00, seconded by Ald. Fleming.
At Ald. Braithwaite’s inquiry, Purchasing Manager Tammi Nunez explained the
due diligence process including providing the vendor with assisting agencies, a
list of local subcontractors and following up with the project manager regarding
validity of waiver request.
Public Works Agency Bureau Chief Lara Biggs confirmed that the project is a
mixture of HVAC, electrical and architectural build out. She added that although
there are many local MWEBE contractors, they do not usually respond to RFP’s.
There is no requirement in the bid rules to talk to specific local contractors.
The Committee voted unanimously 5-0 to hold this item until the next
meeting.
(A3.2) Contracts for Snow Towing Operations for 2017-2018 Season
Staff recommends that City Council authorize the City Manager to execute
contract(s) for Snow Towing Services in an amount not to exceed $60,000. A list
of the towing companies is attached to the corresponding transmittal
memorandum. Funding for snow towing contractors is provided by the Snow and
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Ice Control General Fund Account 100.40.4550.62451, which has a budget of
$60,000 for FY2017 (YTD balance is $54,750) and $60,000 for FY 2018.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute contract(s) for Snow Towing Services in an amount not
to exceed $60,000, seconded by Ald. Braithwaite.
At Ald. Fleming’s inquiry, Assistant City Manager Lyons explained that
Northshore charges different rates for different services and will provide a copy of
the contract for review.
The Committee voted unanimously 5-0 to approve the contract.
(A3.3) Downtown Evanston FY 2018 Request for Budget Contribution Share
Economic Development Committee and staff support a recommendation to City
Council for approval of the Downtown Evanston 2018 Budget. The three sources
of funds requested are: 1) Special Service Area #4 2017 Tax Levy request of
$370,000 for downtown operations and maintenance for Account
210.21.5160.62517; 2) Approval of $98,670 equally split equally between the
Washington National TIF and Economic Development Division for additional
maintenance contract reimbursements for Account 300.99.5470.62605; and 3)
$83,000 from the Economic Development Division for supplemental marketing
and economic development activities for Account 100.15.5300.62659.
For Action
Ald. Rainey moved to recommend City Council approval of the Downtown
Evanston 2018 Budget, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to approve the budget.
(A3.4) Special Service Area #6 (Main-Dempster Mile) 2018 Budget
Economic Development Committee and staff support a recommendation to City
Council for approval of the Special Service Area (SSA) #6 Budget. A complete
2018 budget approved by the SSA #6 board is attached to the corresponding
transmittal memorandum.
For Action
Ald. Rue Simmons moved to recommend City Council approval of the
Special Service Area (SSA) #6 Budget, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the budget.
(A3.5) Sole Source Purchase of Cisco Systems, Inc. Enterprise License
Agreement 2.0 Cybersecurity Software from Heartland Business Systems
Staff recommends City Council authorize the City Manager to purchase Cisco
Systems Enterprise License Agreement 2.0 Cybersecurity Software from
Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). The
cost of the software platform, licenses and professional services in year 1 will be
$93,425, $93,425 in year 2 and $93,425 in year 3 for a total amount of $280,276.
Actual new spend will only be approximately $55,425 (or $166,276 total) each
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year since two Cisco products (OpenDNS & FirePower) are already in use and
will be rolled into this security suite. The funding for this project will derive from
the 2018 IT Division Computer License and Support Fund (Account
100.19.1932.62340) which is tentatively budgeted at $500,000.
For Action
Ald. Fleming moved to recommend City Council authorize the City Manager
to purchase Cisco Systems Enterprise License Agreement 2.0
Cybersecurity Software platform, licenses and professional services from
Heartland Business Systems with a total cost of $280,276, seconded by
Ald. Rue Simmons.
The Committee voted unanimously 5-0 to approve the purchase.
(A3.6) Renewal of Sole Source Dell PowerEdge and EqualLogic SAN Support
Agreement from Dell Technologies
Staff recommends City Council authorize the City Manager to renew the Dell
PowerEdge and EqualLogic SAN Support service agreement from Dell
Technologies (1 Dell Way, Round Rock, TX, 78682). The cost is $42,851 for 12
months of support. The funding for this project will derive from the 2017 IT
Division Personal Computer Equipment Fund (Account 100.19.1932.65555), with
a FY2017 budget amount of $184,000 and a current balance of $82,935 before
this purchase.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to renew the Dell PowerEdge and EqualLogic SAN Support
service agreement from Dell Technologies at a total cost of $42,851 for 12
months of support, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the agreement.
(A3.7) 2017 Free Holiday Parking
The Transportation/Parking Committee recommends that the City Council
consider approving free holiday Parking in the City’s three Downtown Self-Park
Garages, Lot 60 located at 1234 Chicago Avenue, Lot 4 located at the corner of
Central/Stewart, Lot 15 located at 720 Main Street, and Lot 24 located at 727
Main Street on weekdays between 5 p.m. and 12 midnight and all day on
Saturday beginning Thursday, November 23, 2017.
For Action
Ald. Rue Simmons moved to recommend City Council consider approving
free holiday Parking in the City’s three Downtown Self-Park Garages, Lot 60
located at 1234 Chicago Avenue, Lot 4 located at the corner of
Central/Stewart, Lot 15 located at 720 Main Street, and Lot 24 located at 727
Main Street on weekdays between 5 p.m. and 12 midnight and all day on
Saturday beginning Thursday, November 23, 2017, seconded by Ald.
Fleming.
The Committee voted unanimously 5-0 to approve the holiday parking
schedule.
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(A3.8) 2018 Mental Health Board Funding Allocations
The Mental Health Board (MHB) and staff recommend City Council approval of
the proposed allocation of $736,373 in 2018 to 17 non-profit agencies to provide
needed social services to Evanston residents. Allocations range from $10,000 to
$70,250 for 21 individual programs. Funding of $736,373 is from the proposed
FY 2018 Human Services Fund Account 176.24.4651.XXXXX. Each agency has
a separate account number to identify and disburse funds. The 2018 MHB
allocation amount was reduced by 4%, in keeping with overall City budget
reductions.
For Action
Ald. Rainey moved to recommend City Council approval of the proposed
allocation of $736,373 in 2018 to 17 non-profit agencies to provide needed
social services to Evanston residents with allocations ranging from $10,000
to $70,250 for 21 individual programs, seconded by Ald. Braithwaite.
Ald. Fleming noted as the liaison to the Mental Health Board to review the
priorities of the board in its allocation of funding.
The Committee voted unanimously 5-0 to approve the funding.
(A4) Resolution 89-R-17, Authorizing City Manager to Execute an Agreement
with Rose Pest Solutions for Rodent Control Services
Staff recommends City Council adopt Resolution 89-R-17, authorizing the City
Manager to sign a 2 year agreement with Rose Pest Solutions for the provision of
rodent control services for residential properties and public places in the City of
Evanston. The amounts for these services are $74,880 for a period of January 1,
2018 to December 31, 2018 and $74,880 for the period of January 1, 2019 to
December 31, 2019. Funding is provided by Account 100.24.2435.62605,
Licensed Pest Control Services.
For Action
Ald. Suffredin moved to recommend City Council adoption of Resolution
89-R-17, authorizing the City Manager to sign a 2 year agreement with Rose
Pest Solutions for the provision of rodent control services for residential
properties and public places in the City of Evanston in the amount of
$74,880 for a period of January 1, 2018 to December 31, 2018 and $74,880
for the period of January 1, 2019 to December 31, 2019, seconded by Ald.
Fleming.
At Ald. Braithwaite’s inquiry, Health and Human Services Director Evonda
Thomas- Smith explained that the overnight alley abatements were placed in
high problem areas. The pilot program chose certain areas based on service
requests. This method has tripled the number of rodents captured and caused a
significant decrease in service requests.
The Committee voted unanimously 5-0 to adopt the resolution.
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(A5) Resolution 87-R-17, Approving Settlement in Robinson v. City of Evanston,
et al.
Staff submits for City Council consideration Resolution 87-R-17 authorizing the
City of Evanston (“City”) issue a settlement payment pursuant to a Release and
Settlement Agreement (“Settlement Agreement”) in Suzette Robinson v. City of
Evanston, et al. (Case No. 16-cv-05677). Funding will be from the Insurance
Fund (Settlement Costs – Liability).
For Action
Ald. Rue Simmons moved to recommend City Council consideration
Resolution 87-R-17 authorizing the City of Evanston (“City”) issue a
settlement payment pursuant to a Release and Settlement Agreement
(“Settlement Agreement”) in Suzette Robinson v. City of Evanston, et al.
(Case No. 16-cv-05677), seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adopt the resolution.
(A6) Resolution 88-R-17, Requesting Illinois Transportation Enhancement
Program Grant Funds from Illinois Department of Transportation for the
Main Street Corridor Improvement Project
Staff recommends City Council adoption of Resolution 88-R-17 authorizing the
City Manager to apply for Illinois Transportation Enhancement Program Grant
Funds for the Main Street Corridor Improvement Project. The proposed project is
on Main Street from Maple Avenue to Hinman Avenue.
For Action
Ald. Rainey moved to recommend City Council adoption of Resolution 88-
R-17 authorizing the City Manager to apply for Illinois Transportation
Enhancement Program Grant Funds for the Main Street Corridor
Improvement Project on Main Street from Maple Avenue to Hinman Avenue,
seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to adopt the resolution.
(A7) Ordinance 120-O-17, Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Harrison Street and Marcy Avenue
Staff recommends adoption of Ordinance 120-O-17 by which the City Council
would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a
4-Way Stop Control at the intersection of Harrison Street and Marcy Avenue. The
estimated cost to install two additional stop signs is $150. Funding will be through
the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a
FY 2017 budget of $50,000, and a YTD balance of $3,044. Alderman Suffredin
recommends suspension of the rules for Introduction and Action at the November
13, 2017 City Council meeting.
For Introduction and Action
Ald. Braithwaite moved to suspend the rules and recommend City Council
adopt Ordinance 120-O-17 by which the City Council would amend Section
10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop
Control at the intersection of Harrison Street and Marcy Avenue, seconded
by Ald. Fleming.
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The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A8) Ordinance 138-O-17, Amending City Code Section 10-11-3, Schedule III (C)
Allowing Right Turn Only from Greenwood Street onto Ridge Avenue
Transportation & Parking Committee and staff recommend that City Council
adopt Ordinance 138-O-17 amending Section 10-11-3, Schedule III (C) of the
City Code to establish right turn only from Greenwood Street onto Ridge Avenue
between the hours of 7 AM to 7 PM. The estimated cost to install two additional
right turn only signs is $150.00. Funding for additional signage will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $3,044.
For Introduction
Ald. Rainey moved to recommend that City Council adopt Ordinance 138-O-
17 amending Section 10-11-3, Schedule III (C) of the City Code to establish
right turn only from Greenwood Street onto Ridge Avenue between the
hours of 7 AM to 7 PM, seconded by Ald. Braithwaite.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A9) Ordinance 139-O-17, Amending City Code Section 10-11-16(A) “Designation
of Truck Routes”
Transportation & Parking Committee and Staff recommend that City Council
adopt Ordinance 139-O-17, amending Section 10-11-16, Schedule XVI (A) of the
City Code to establish truck routes on Lincoln Street from North Campus Drive to
Sheridan Road, on Sheridan Road from Lincoln Street to South Campus Drive,
on Hinman Avenue from Sheridan Road to Clark Street (south direction only), on
Clark Street from Hinman Avenue to Chicago Avenue (west direction only), on
Chicago Avenue from Sheridan Road to Clark Street. Funding for signage will be
through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115),
with a FY 2017 budget of $50,000, and a YTD balance of $3,044.
For Introduction
Ald. Suffredin moved to recommend that City Council adopt Ordinance 139-
O-17, amending Section 10-11-16, Schedule XVI (A) of the City Code to
establish truck routes on Lincoln Street from North Campus Drive to
Sheridan Road, on Sheridan Road from Lincoln Street to South Campus
Drive, on Hinman Avenue from Sheridan Road to Clark Street (south
direction only), on Clark Street from Hinman Avenue to Chicago Avenue
(west direction only), on Chicago Avenue from Sheridan Road to Clark
Street, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A10) Ordinance 140-O-17, Amending City Code Section 10-11-14, Schedule XIV
“Operations of Vehicles Carrying Merchandise Restricted” by Amending
Restrictions on Sheridan Road
198 of 360
Staff recommends that City Council adopt Ordinance 140-O-17 amending
Section 10-11-14, Schedule XIV of the City Code to amend truck restriction on
Sheridan Road from Church Street to South Campus Drive, and from Lincoln
Street to North City Limits. Funding for additional signage will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $3,044.
For Introduction
Ald. Rue Simmons moved to recommend that City Council adopt Ordinance
140-O-17 amending Section 10-11-14, Schedule XIV of the City Code to
amend truck restriction on Sheridan Road from Church Street to South
Campus Drive, and from Lincoln Street to North City Limits, seconded by
Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A11) Ordinance 126-O-17, Amending City Code Section 10-11-7(B), “Loading
Zones,” by Adding the West Side of Custer Avenue North of Madison Street
The Transportation/Parking Committee recommends that the City Council adopt
Ordinance 126-O-17 amending City Code Section 10-11-7(B), Loading Zones,
changing the hours of the school loading zone on the west side of Custer Avenue
75 feet north of Madison Street from an all-day loading zone to morning and
afternoon loading to coincide with the school’s hours of operation. Alderman
Fleming recommends suspension of the rules for Introduction and Action at the
November 13, 2017 City Council meeting.
For Introduction and Action
Ald. Fleming moved to suspend the rules and recommend City Council
adoption of Ordinance 126-O-17 amending City Code Section 10-11-7(B),
Loading Zones, changing the hours of the school loading zone on the west
side of Custer Avenue 75 feet north of Madison Street from an all-day
loading zone to morning and afternoon loading to coincide with the
school’s hours of operation, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A12) Ordinance 135-O-17, Sale of Surplus Property Fleet Vehicle
Staff recommends that City Council adopt Ordinance 135-O-17, directing the City
Manager to offer the sale of a vehicle owned by the City through public auction
being sponsored by America’s Auto Auctions on Tuesday, December 12, 2017 or
any other subsequent America’s Online Auction.
For Introduction
Ald. Braithwaite moved to suspend the rules and recommend City Council
adoption of Ordinance 135-O-17, directing the City Manager to offer the
sale of a vehicle owned by the City through public auction being sponsored
by America’s Auto Auctions on Tuesday, December 12, 2017 or any other
subsequent America’s Online Auction, seconded by Ald. Rainey.
199 of 360
At Ald. Rainey’s suggestion, Assistant City Manager Lyons will develop a
process to batch the auction approvals quarterly. A subsequent report will also
be available detailing what the City received from the sale.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
IV. ITEMS FOR DISCUSSION
(APW1)Overtime Report from Departments
Staff recommends review of Department overtime reports from September 18 to
October 15 (2 pay periods).
For Discussion
At Ald. Fleming’s inquiry, Assistant City Manager Lyons will include overtime
costs as part of future reports.
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Braithwaite motioned to adjourn at 6:59pm.
200 of 360
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: November 20, 2017
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – October 30, 2017 through November 12, 2017 $ 2,983,059.09
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – Nov 28, 2017 $ 5,406,960.22
General Fund Amount – Bills list $ 288,066.96
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 8,390,019.31
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills List
For City Council meeting of November 27, 2017 Items A1 -A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
201 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
100 GENERAL FUND
1505 CITY MANAGER
62295 ENITH SANCHEZ REIMBURSEMENT: ICMA CONFERENCE 326.23
62295 PATRICIA A. EFIOM REIMBURSEMENT: ICMA CONFERENCE 148.92
62490 BRIGHT IDEAS USA LLC PEDAL BRIGHT EVENT - BICYCLE LIGHTS 2,700.00
1505 CITY MANAGER Total 3,175.15
1510 PUBLIC INFORMATION
62210 ON TRACK FULFILLMENT INC.6TH WARD POSTCARDS 422.88
1510 PUBLIC INFORMATION Total 422.88
1560 REVENUE & COLLECTIONS
52010 HENRIETTA BERNING WHEEL TAX OVERPAYMENT 37.50
62449 SECRETARY OF STATE DRIVER SERVICES DEPARTMENT SECRETARY OF STATE SUSPENSION FEE 30.00
65045 RYDIN SIGN & DECAL PARKING PERMITS/HANG TAGS 3,534.19
1560 REVENUE & COLLECTIONS Total 3,601.69
1705 LEGAL ADMINISTRATION
62295 MICHELLE MASONCUP REIMBURSEMENT 117.44
62509 SUSAN D BRUNNER HEARING OFFICER 2,450.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,680.00
62509 MITCHELL C. EX HEARING OFFICER 2,010.00
1705 LEGAL ADMINISTRATION Total 6,257.44
1929 HUMAN RESOURCE DIVISION
62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES QUEST DIAGNOSTICS- EMPLOYMENT TESTING 88.00
62512 EVANSTON NOW, LLC RECRUITMENT-FIRE 480.00
62630 I.D.E.S. / ILLINOIS DEPARTMENT OF UNEMPLOYMENT INSURANCE COVERAGE-I.D.E.S.11,523.50
65010 QUARTET COPIES RECRUITMENT-FIRE-QUARTET DIGITAL PRINTING 213.12
1929 HUMAN RESOURCE DIVISION Total 12,304.62
1932 INFORMATION TECHNOLOGY DIVI.
62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 711.64
62250 PACE SYSTEMS, INC.WIRELESS CAMERA NORTH WATER TANK 575.45
62341 VISION TECHNOLOGY SOLUTIONS DBA VISION INTERNET WEB DESIGN & HOSTING SUBSCRIPTION SERVCS AGREEMENT ANNUAL FEE 10,600.00
62380 XEROX CORPORATION COPIER CHARGES 302.45
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 7,683.49
64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,954.79
64540 AT & T COMMUNICATION CHARGES 233.61
1932 INFORMATION TECHNOLOGY DIVI. Total 22,061.43
1941 PARKING ENFORCEMENT & TICKETS
52505 HERTZ MULTIPLE PAYMENT ON CITATION 700870312 35.00
62451 GARY KELLY TOW REFUND 190.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 132.65
1941 PARKING ENFORCEMENT & TICKETS Total 395.66
1950 FACILITIES
62225 JASCO ELECTRIC CORPORATION MASON PARK FIELDHOUSE ELECTRICAL SERVICE REPAIR 7,430.00
62509 VERIZON NETWORKFLEET, INC.AVL DEVICES 379.00
64005 COMED UTILITIES-COMED 2,444.08
65050 MARK VEND COMPANY COFFEE AND TEA 374.11
1950 FACILITIES Total 10,627.19
2105 PLANNING & ZONING
62509 COURBANIZE, INC.ENGAGEMENT TOOL MONTHLY FEE 500.00
2105 PLANNING & ZONING Total 500.00
2126 BUILDING INSPECTION SERVICES
62190 HAROLD'S TRUE VALUE HARDWARE GRAFFITI REMOVAL SUPPLIES 43.98
62236 VERIZON NETWORKFLEET, INC.AVL DEVICES 151.60
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 250.00
62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW SERVICES 5,589.96
65095 OFFICE DEPOT OFFICE SUPPLIES 17.78
2126 BUILDING INSPECTION SERVICES Total 6,053.32
2205 POLICE ADMINISTRATION
62210 MSF GRAPHICS, INC.PRINTING SERVICES - DRIVER INFO FORM 122.96
62210 THE PRINTED WORD, INC.BUSINESS CARDS 90.00
62225 CARRIER CORPORATION SERVICE AGREEMENT 1,648.00
62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - OCTOBER 2017 340.00
64005 COMED UTILITIES-COMED 102.75
64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,603.41
65125 PRESTONS FLOWERS & GIFTS FLOWERS - FUNERAL 60.00
2205 POLICE ADMINISTRATION Total 3,967.12
2210 PATROL OPERATIONS
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - NIPAS 1,440.00
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 2,064.60
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST COVER 659.54
2210 PATROL OPERATIONS Total 4,164.14
2240 POLICE RECORDS
65095 OFFICE DEPOT OFFICE SUPPLIES 432.63
2240 POLICE RECORDS Total 432.63
2251 311 CENTER
64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
2251 311 CENTER Total 10.02
2260 OFFICE OF ADMINISTRATION
62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - OCTOBER 2017 323.95
62295 HUNT, WILLIE J MEALS/TRAINING - BASIC EVIDENCE & CRIME SCENE 45.00
62295 FOX VALLEY TECHINCAL COLLEGE TRAINING 249.00
62295 JASON GARNER MEALS/TRAINING - MANAGING AN INVESTIGATIVE UNIT 45.00
62295 TIMOTHY MESSING MEALS/TRAINING - BASIC EVIDENCE & CRIME SCENE 45.00
65015 ACME SPORTS, INC.MAGTECH, TRAINING AMMUNITION 8,700.00
2260 OFFICE OF ADMINISTRATION Total 9,407.95
2270 TRAFFIC BUREAU
65125 NORTH SHORE TOWING TOW & HOOK 10.00
2270 TRAFFIC BUREAU Total 10.00
2280 ANIMAL CONTROL
62225 ANDERSON PEST CONTROL PEST CONTROL - ANIMAL SHELTER 58.14
64015 NICOR UTILITIES - NICOR 37.85
2280 ANIMAL CONTROL Total 95.99
2295 BUILDING MANAGEMENT
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 88.56
2295 BUILDING MANAGEMENT Total 88.56
202 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
2305 FIRE MGT & SUPPORT
62270 HEALTH ENDEAVORS, S.C.FITNESS EXAMS 3,150.00
62270 HEALTH ENDEAVORS, S.C.MEDICAL EVALUATIONS 15,600.00
64015 NICOR UTILITIES-NICOR 96.80
64540 VERIZON WIRELESS COMMUNICATION CHARGES 320.31
65020 TODAY'S UNIFORMS INC.UNIFORMS 119.90
65020 TODAY'S UNIFORMS INC.UNIFORMS 593.09
65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 311.29
2305 FIRE MGT & SUPPORT Total 20,191.39
2315 FIRE SUPPRESSION
62360 CFS INSPECTIONS LADDER CERTIFICATION 1,468.50
62509 PRAXAIR DISTIBUTION INC OXYGEN 427.29
62605 APPLIANCE SERVICE CENTER APPLIANCE REPAIR 1,110.79
62605 APPLIANCE SERVICE CENTER APPLIANCE REPAIR 716.63
65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 174.95
65625 WORLDPOINT ECC, INC.CITIZEN CPR 48.45
2315 FIRE SUPPRESSION Total 3,946.61
2435 FOOD AND ENVIRONMENTAL HEALTH
61055 GOV TEMPS USA, LLC TEMP STAFF 333.20
61055 GOV TEMPS USA, LLC TEMP STAFF 1,026.20
62474 VERIZON WIRELESS COMMUNICATION CHARGES 40.08
62477 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 55.64
62605 ROSE PEST SOLUTIONS PEST CONTROL SERVICES 4,871.89
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 151.60
2435 FOOD AND ENVIRONMENTAL HEALTH Total 6,478.61
3010 REC. BUSINESS & FISCAL MGMT
65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER SUPPLY 572.20
65095 OFFICE DEPOT OFFICE SUPPLIES 13.19
3010 REC. BUSINESS & FISCAL MGMT Total 585.39
3020 REC GENERAL SUPPORT
62375 SERVICE SANITATION INC RENTAL EQUIPMENT 320.00
62490 BENNISONS BAKERIES FARMER'S MARKET 34.00
62490 MINT CREEK FARM FARMER'S MARKET 6.00
62490 DULCE CARAMEL CO.FARMER'S MARKET 80.00
62490 FROSTY PRODUCTION FARMER'S MARKET 260.00
62490 CPT CATERING CORP DBA TASTEBUDZ FARMER'S MARKET 6.00
62490 MORSELS PATISSERIE FARMER'S MARKET 12.00
62490 KATHERINE ANNE CONFECTIONS FARMER'S MARKET 28.00
62490 THE CHEESE PEOPLE FARMER'S MARKET 191.00
62490 KATIC BREADS WHOLESALE, LLC FARMER'S MARKET 94.00
62490 AMAZING KALE BURGER, INC.FARMER'S MARKET 24.00
62490 SAFE HARBOR INVESTMENT HOLDINGS DBA AQUATERRA FARM FARMER'S MARKET 110.00
62490 PHOENIX BEAN LLC FARMER'S MARKET 163.00
62490 T&D SEASONINGS, INC D/B/A THE SPICE & TEA EXCHANGE FARMER'S MARKET 11.00
62490 YAYA HOLDINGS LLC DBA CITY PRESS JUICE & BOTTLE FARMER'S MARKET 3.00
62490 THAT PICKLE GUY INC.FARMER'S MARKET 29.00
62490 VERIZON NETWORKFLEET, INC.AVL DEVICES 94.75
62490 WINDY CITY GREENS FARMER'S MARKET 2.00
62490 JON FIRST FARMER'S MARKET 263.00
62490 TERESA'S FRUIT AND HERBS FARMER'S MARKET 13.00
62490 LAKE BREEZE ORGANICS FARMER'S MARKET 121.00
62490 LYON'S FARM FARMER'S MARKET 59.00
62490 HENRY'S FARM FARMER'S MARKET 710.00
62490 HEARTLAND MEATS FARMER'S MARKET 34.00
62490 K & K FARM'S FARMER'S MARKET 446.00
62490 KINNIKINNICK FARM FARMER'S MARKET 738.00
62490 ED GAST FARMER'S MARKET 182.00
62490 ELKO'S PRODUCE AND GREENHOUSE FARMER'S MARKET 112.00
62490 J.W. MORLOCK AND GIRLS FARMER'S MARKET 95.00
62490 GENEVA LAKES PRODUCE FARMER'S MARKET 231.00
62490 OLD TOWN OIL FARMER'S MARKET 108.00
62490 M AND D FARMS FARMER'S MARKET 102.00
62490 NOFFKE FAMILY FARM FARMER'S MARKET 172.00
62490 NICHOLS FARM & ORCHARD FARMER'S MARKET 325.00
62490 ZELDENRUST FARM FARMER'S MARKET 285.00
62490 SEEDLING FARMER'S MARKET 61.00
62490 K.V. STOVER AND SON FARMER'S MARKET 706.00
62490 ORGANIC PASTURES FARMER'S MARKET 42.00
62490 SMITS FARMS FARMER'S MARKET 90.00
62490 GREAT HARVEST BREAD CO.FARMER'S MARKET 32.00
62490 GREEN ACRES FARMER'S MARKET 109.00
62490 DEFLOURED LLC FARMER'S MARKET 18.00
62490 MARILYN'S BAKERY FARMER'S MARKET 7.00
62490 SWEETY PIES BAKERY CAKERY CAFE, LLC FARMER'S MARKET 123.00
62490 RIVER VALLEY RANCH FARMER'S MARKET 81.00
62490 PASSION HOUSE COFFEE ROASTERS FARMER'S MARKET 14.00
62490 ENDLESS GREENS FARMER'S MARKET 11.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 352.11
3020 REC GENERAL SUPPORT Total 7,109.86
3025 PARK UTILITIES
64005 COMED UTILITIES-COMED 2,947.94
64005 NICOR UTILITIES-NICOR 92.65
64005 DYNEGY UTILITIES-DYNEGY 1,607.58
64015 NICOR UTILITIES-NICOR 272.21
3025 PARK UTILITIES Total 4,920.38
3030 CROWN COMMUNITY CENTER
62505 FONSECA MARTIAL ARTS MARTIAL ARTS INSTRUCTION 1,342.00
64005 DYNEGY UTILITIES-DYNEGY 3,545.10
65050 UNIFIRST CORPORATION JANITORIAL SUPPLIES 89.26
3030 CROWN COMMUNITY CENTER Total 4,976.36
3035 CHANDLER COMMUNITY CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 34.32
64005 DYNEGY UTILITIES-DYNEGY 1,566.06
3035 CHANDLER COMMUNITY CENTER Total 1,600.38
203 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
3040 FLEETWOOD JOURDAIN COM CT
62225 CINTAS CORPORATION #769 MONTHLY MAT CLEANING 50.80
62225 CINTAS CORPORATION #769 MONTHLY MAT CLEANING 138.75
62495 ANDERSON PEST CONTROL MONTHLY SERVICE FOR PEST CONTROL 76.56
62511 COMCAST CABLE COMMUNICATION CHARGES 113.47
62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY FOR PRIVATE RENTAL 157.50
64005 DYNEGY UTILITIES-DYNEGY 3,273.41
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CATERING SENIOR LUNCH ON WEDNESDAY 636.40
65095 OFFICE DEPOT OFFICE SUPPLIES 186.18
65110 MARK VEND COMPANY CUPS 616.81
65110 EXPRESS PRESS STAFF SHIRTS 698.43
3040 FLEETWOOD JOURDAIN COM CT Total 5,948.31
3050 RECREATION OUTREACH PROGRAM
62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 52.44
3050 RECREATION OUTREACH PROGRAM Total 52.44
3055 LEVY CENTER SENIOR SERVICES
62509 SIMPLEX GRINNELL ANNUAL MAINTENANCE FIRE ALARM 1,263.77
62695 303 TAXI TAXI COUPON REIMBURSEMENT 27,340.00
62695 AMERICAN CHARGE SERVICE TAXI REIMBURSEMENT 1,090.00
64005 DYNEGY UTILITIES-DYNEGY 5,116.97
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
65050 ALARM DETECTION SYSTEMS, INC.ALARM SERVICES 375.00
65110 KATOM RESTAURANT SUPPLY, INC.*KITCHEN EQUIPMENT 10,752.68
66461 MARY MAKING INK AGING WELL CONFERENCE BROCHURE AND FORMS 200.00
3055 LEVY CENTER SENIOR SERVICES Total 46,148.44
3080 BEACHES
62490 VERIZON NETWORKFLEET, INC.AVL DEVICES 37.90
62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 52.45
64005 DYNEGY UTILITIES-DYNEGY 130.78
64015 NICOR UTILITIES-NICOR 96.28
3080 BEACHES Total 317.41
3095 CROWN ICE RINK
62490 JORSON & CARLSON ICE SCRAPER KNIVES CLEANED 37.67
62490 LAUNDRY WORLD PRE-SCHOOL LAUNDRY 140.50
62490 VERIZON NETWORKFLEET, INC.AVL DEVICES 18.95
62490 SARRY CHAVANNES COSTUME SALE ASSISTANT 115.00
62490 SARRY CHAVANNES ICE MONITOR 520.00
62495 ANDERSON PEST CONTROL PEST MANAGEMENT 81.37
64005 DYNEGY UTILITIES-DYNEGY 10,635.31
65025 GOURMET GORILLA, INC.MEALS FOR PRE SCHOOL 2,791.23
3095 CROWN ICE RINK Total 14,340.03
3100 SPORTS LEAGUES
62495 ANDERSON PEST CONTROL PEST MANAGEMENT SERVICE 95.85
65110 THELEN SAND & GRAVEL, INC.TOPSOIL FOR SPORTS FIELD 801.78
65110 THELEN SAND & GRAVEL, INC.TOPSOIL FOR SPORTS FIELD 1,359.08
3100 SPORTS LEAGUES Total 2,256.71
3130 SPECIAL RECREATION
62490 INSTITUTE FOR THERAPY THROUGH THE ARTS MUSIC THERAPY 450.00
3130 SPECIAL RECREATION Total 450.00
3215 YOUTH ENGAGEMENT DIVISION
62490 VERIZON NETWORKFLEET, INC.AVL DEVICES 56.85
64540 VERIZON WIRELESS COMMUNICATION CHARGES 72.06
3215 YOUTH ENGAGEMENT DIVISION Total 128.91
3225 GIBBS-MORRISON CULTURAL CENTER
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 198.20
65110 MYRA A GORMAN APPLES FOR EVENT 25.00
3225 GIBBS-MORRISON CULTURAL CENTER Total 223.20
3605 ECOLOGY CENTER
62295 MATT POOLE SUMMER CAMP LOCATIONS TRAVEL 277.20
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 71.47
62505 CIGAN, LILY YOGA PROGRAM INSTRUCTOR 604.80
62511 BIG RUN WOLF RANCH WILDLIFE PRESENTATION 480.00
64005 DYNEGY UTILITIES-DYNEGY 385.85
64015 NICOR UTILITIES-NICOR 5.44
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 107.79
65085 MITY-LITE INC.RACK FOR CHAIRS 635.98
65095 OFFICE DEPOT OFFICE SUPPLIES 136.75
3605 ECOLOGY CENTER Total 2,705.28
3710 NOYES CULTURAL ARTS CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 46.07
64005 DYNEGY UTILITIES-DYNEGY 1,710.03
3710 NOYES CULTURAL ARTS CENTER Total 1,756.10
3720 CULTURAL ARTS PROGRAMS
62505 HANNAH WERNER MOM TOTS ARTS INSTRUCTOR 200.00
62509 MARILYN PRICE PUPPETS, INC.DAY OF DEAD/STARLIGHT EVENT 300.00
65095 OFFICE DEPOT OFFICE SUPPLIES 13.20
65110 MYRA A GORMAN APPLES FOR EVENT 200.00
3720 CULTURAL ARTS PROGRAMS Total 713.20
4105 PUBLIC WORKS AGENCY ADMIN
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 1,648.65
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET 66.09
4105 PUBLIC WORKS AGENCY ADMIN Total 1,724.76
4300 ENVIRONMENTAL SERVICES
64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET RESTOCKING 61.60
4300 ENVIRONMENTAL SERVICES Total 71.62
4320 FORESTRY
65005 DES PLAINES MATERIAL & SUPPLY LLC TOP SOIL 426.00
65085 RUSSO POWER EQUIPMENT CHAIN BRAKE 87.75
65085 RUSSO POWER EQUIPMENT GRINDING WHEEL 17.00
4320 FORESTRY Total 530.75
4330 GREENWAYS
62195 ANTON'S GREENHOUSES & GARDEN CTRS HOLIDAY WREATHS 9,336.75
62195 CLEANSLATE CHICAGO, LLC CONTRACTUAL MOWING SERVICES 2,987.50
62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2017 GREEN BAY ROAD LANDSCAPE MAINTENANCE CONTRACT 2,888.66
62199 GAMETIME C/O CUNNINGHAM RECREATION BENCH - JATOBA VICTORIA WITH ARMS 1,454.32
204 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
62199 NATIONAL AWARDS & FINE GIFTS PLAQUES 22.00
65005 CONSERV FS TAHOE 4E TRICLOPYR 335.00
65005 POSSIBILITY PLACE NURSERY INC.PLANTS FOR MCCORMICK TRIANGLE 44.00
4330 GREENWAYS Total 17,068.23
4400 CAPITAL PLANNING & ENGINEERING
62295 SHRIYA SARIDANA REIMBURSEMENT: PERSONAL VEHICLE DURING INTERNSHIP 80.25
65095 OFFICE DEPOT OFFICE SUPPLIES 125.82
4400 CAPITAL PLANNING & ENGINEERING Total 206.07
4500 INFRASTRUCTURE MAINTENANCE
64505 VERIZON WIRELESS COMMUNICATION CHARGES 128.19
4500 INFRASTRUCTURE MAINTENANCE Total 128.19
4510 STREET MAINTENANCE
62415 THELEN MATERIALS, LLC 2017 LEAF HAULING/DISPOSAL 3,840.00
65055 OZINGA CHICAGO RMC, INC.2017 CONCRETE PURCHASE 917.00
65055 BUILDERS ASPHALT, LLC ASPHALT 1,541.28
4510 STREET MAINTENANCE Total 6,298.28
4520 TRAF. SIG.& ST LIGHT MAINT
64007 COMED UTILITIES-COMED 70.80
64008 DYNEGY UTILITIES-DYNEGY 131.46
4520 TRAF. SIG.& ST LIGHT MAINT Total 202.26
4550 MAINT-SNOW & ICE
62509 MURRAY & TRETTEL INC.WEATHER FORECASTING SERVICE 3,412.00
4550 MAINT-SNOW & ICE Total 3,412.00
5300 ECON. DEVELOPMENT
65522 SHARP EDGE STOREFRONT MODERNIZATION REIMBURSEMENT GRANT AT 1326 DODGE AVE 50,000.00
5300 ECON. DEVELOPMENT Total 50,000.00
100 GENERAL FUND Total 288,066.96
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 PERRY J. POLINSKI TRAVEL/TRAINING - IL PUBLIC SAFETY CONFERENCE 135.00
62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 660.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,918.26
5150 EMERGENCY TELEPHONE SYSTM Total 3,713.26
205 EMERGENCY TELEPHONE (E911) FUND Total 3,713.26
215 CDBG FUND
5187 REHAB CONSTRUCTION ADMIN
62490 ECO GREENERGY PROPERTIES, LLC HOUSING REHAB - RIDGE & DOBSON 7,150.00
62490 COOK COUNTY RECORDER OF DEEDS CCRD RECORDINGS FOR HOUSING REHAB LOANS 120.00
62490 SCOTT WILLIAMS HOUSING REHAB LEAD SAMPLE POSTAGE 7.50
5187 REHAB CONSTRUCTION ADMIN Total 7,277.50
5240 PUBLIC SERVICES
62935 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY 2017 CDBG PUBLIC SERVICE ALLOCATIONS 21,800.00
62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO 2017 CDBG PUBLIC SERVICE ALLOCATIONS 7,000.00
62945 YOUTH JOB CENTER OF EVANSTON 2017 CDBG PUBLIC SERVICE ALLOCATIONS 21,800.00
62954 IMPACT BEHAVIORAL HEALTH PARTNERS 2017 CDBG PUBLIC SERVICE ALLOCATIONS 15,300.00
62955 EVANSTON/NORTHSHORE YWCA 2017 CDBG PUBLIC SERVICE ALLOCATIONS 24,800.00
62960 INTERFAITH ACTION OF EVANSTON 2017 CDBG PUBLIC SERVICE ALLOCATIONS 12,500.00
62970 CONNECTIONS FOR THE HOMELESS 2017 CDBG PUBLIC SERVICE ALLOCATIONS 15,100.00
62980 NORTH SHORE SENIOR CENTER 2017 CDBG PUBLIC SERVICE ALLOCATIONS 10,500.00
63050 CHILDREN'S HOME & AID 2017 CDBG PUBLIC SERVICE ALLOCATIONS 7,000.00
63072 EVANSTON SCHOLARS 2017 CDBG PUBLIC SERVICE ALLOCATIONS 5,200.00
63120 MEALS AT HOME 2017 CDBG PUBLIC SERVICE ALLOCATIONS 14,700.00
63125 OPEN STUDIO PROJECT 2017 CDBG PUBLIC SERVICE ALLOCATIONS 4,000.00
67030 FAMILY FOCUS 2017 CDBG PUBLIC SERVICE ALLOCATIONS 15,000.00
5240 PUBLIC SERVICES Total 174,700.00
215 CDBG FUND Total 181,977.50
220 CDBG LOAN
5280 CD LOAN
65535 FLADER PLUMBING & HEATING HOUSING REHAB - 1941 HARTREY 5,900.00
5280 CD LOAN Total 5,900.00
220 CDBG LOAN Total 5,900.00
240 HOME FUND
5430 HOME FUND
65535 CONNECTIONS FOR THE HOMELESS TBRA VOUCHERS 22,882.74
5430 HOME FUND Total 22,882.74
240 HOME FUND Total 22,882.74
300 WASHINGTON NATIONAL TIF FUND
5476 CAPITAL PROJ.-WASHINGTON TIF
62185 QUARTET COPIES JOINT REVIEW BOARD MEETING REPORT PRINTING 146.72
5476 CAPITAL PROJ.-WASHINGTON TIF Total 146.72
300 WASHINGTON NATIONAL TIF FUND Total 146.72
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
62185 QUARTET COPIES JOINT REVIEW BOARD MEETING REPORT PRINTING 146.71
5860 HOWARD RIDGE TIF Total 146.71
330 HOWARD-RIDGE TIF FUND Total 146.71
205 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
335 WEST EVANSTON TIF FUND
5870 WEST EVANSTON TIF
62185 QUARTET COPIES JOINT REVIEW BOARD MEETING REPORT PRINTING 146.71
5870 WEST EVANSTON TIF Total 146.71
335 WEST EVANSTON TIF FUND Total 146.71
345 CHICAGO-MAIN TIF
3400 CHICAGO-MAIN TIF LETTER OF CREDI
62185 QUARTET COPIES JOINT REVIEW BOARD MEETING REPORT PRINTING 146.71
3400 CHICAGO-MAIN TIF LETTER OF CREDI Total 146.71
345 CHICAGO-MAIN TIF Total 146.71
415 CAPITAL IMPROVEMENTS FUND
4115 2015 BOND PROJECTS
415870 65515 IL DEPT OF TRANSPORTATION IDOT LED SIGNAL UPGRADE PROJECT 3,104.10
4115 2015 BOND PROJECTS Total 3,104.10
4116 2016 BOND PROJECTS
616007 62145 CLARK DIETZ, INC.FLEETWOOD HVAC & ELEC 7,154.89
617016 62145 ROSS BARNEY ARCHITECTS HOWARD ST. THEATER DESIGN 18,510.67
616007 65515 CENTRAL LAKES CONSTRUCTION CO. INC.FLEETWOOD JOURDAIN CENTER HVAC & ELECTRICAL IMPRVS 64,800.00
416515 65515 THOMAS ENGINEERING GROUP, LLC RADAR SPEED FEEDBACK SOLAR SIGNS CONST ENG - SAFE ROUTES TO SCHL 1,568.28
616020 65515 COPENHAVER CONSTRUCTION GIBBS MORRISON SITE IMPROVEMENTS 44,032.50
516007 65515 ELANAR CONSTRUCTION PENNY PARK RENOVATIONS 161,464.50
4116 2016 BOND PROJECTS Total 297,530.84
4117 2017 GO BOND ISSUANCE
416535 62145 STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT 3,417.36
417015 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.STREETLIGHT MASTER PLAN RFP 17-11 9,304.17
417020 65515 SCHROEDER & SCHROEDER INC 2017 50/50 SIDEWALK REPLACEMENT PROGRAM 3,047.00
417021 65515 SCHROEDER & SCHROEDER INC 2017 50/50 SIDEWALK REPLACEMENT PROGRAM 89,667.71
517008 65515 SCHROEDER & SCHROEDER INC 2017 50/50 SIDEWALK REPLACEMENT PROGRAM 8,810.00
417017 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 94,780.25
417018 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 49,792.50
417026 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 35,744.20
617031 65515 STEINER ELECTRIC CO.GENERATOR REPLACEMENT FOR FIRE STATION 4 6,435.95
65515 COMMUNITY COUNSELLING SERVICE ROBERT CROWN FUNDRAISING CONSULTANT 32,000.00
617015 65515 STRUCTURES CONSTRUCTION LLC DEMPSTER BEACH OFFICE RENOVATIONS 79,263.90
417002 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.HOWARD ST CORRIDOR IMPROVEMENT PROJECT- ENGINEERING SRV 5,250.59
65515 LEA PINSKY CHURCH STREET MURAL THIRD INSTALLMENT PAYMENT 7,600.00
517002 65515 ELANAR CONSTRUCTION JAMES PARK NORTH FIELD RENOVATIONS 382,451.44
4117 2017 GO BOND ISSUANCE Total 807,565.07
4216 2016 CAPITAL FROM OTHER SOURCES
416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 25,850.88
4216 2016 CAPITAL FROM OTHER SOURCES Total 25,850.88
4217 2017 CIP OTHER FUNDING SOURCES
617002 62145 CLARK DIETZ, INC.CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS RFP 17-08 4,445.51
617016 62145 BUSSEY ENVIRONMENTAL INC.PROFESSIONAL CONSULTING AND TESTING : 723 HOWARD ST 1,010.00
415450 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD- CHICAGO AVE PROJECT FUNDING LOCAL SHARE PORTION 1,031,207.36
117002 65515 AXON POLICE BODY CAMERA INTEGRATION SYSTEM 2017 & 2018 COSTS 174,020.14
417005 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT BID 17-38 66,996.50
417017 65515 176,685.21
4217 2017 CIP OTHER FUNDING SOURCES Total 1,454,364.72
415 CAPITAL IMPROVEMENTS FUND Total 2,588,415.61
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.19
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 18.95
415450 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD- CHICAGO AVE PROJECT FUNDING LOCAL SHARE PORTION 250,000.00
416500 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT BID 17-38 110,694.57
7005 PARKING SYSTEM MGT Total 360,733.71
7015 PARKING LOTS & METERS
62375 MCGAW YMCA THIRD QUARTER PARKING METER COLLECTIONS 2,461.30
7015 PARKING LOTS & METERS Total 2,461.30
7025 CHURCH STREET GARAGE
64005 DYNEGY UTILITIES-DYNEGY 2,856.17
7025 CHURCH STREET GARAGE Total 2,856.17
7036 SHERMAN GARAGE
62509 ICIMS ICIMS-ONLINE RECRUITMENT SOFTWARE SERVICE AGREEMENT 3,975.00
64005 DYNEGY UTILITIES-DYNEGY 5,829.92
64505 AT & T COMMUNICATION CHARGES 233.62
7036 SHERMAN GARAGE Total 10,038.54
7037 MAPLE GARAGE
64005 DYNEGY UTILITIES-DYNEGY 5,578.26
7037 MAPLE GARAGE Total 5,578.26
505 PARKING SYSTEM FUND Total 381,667.98
510 WATER FUND
510 WATER SUPPORT
22700 MANCHESTER REALTY WATER REFUND: OVERPAYMENT 30.09
22700 PARK PL PROPERTY MANGMT - WESLEY REALTY WATER REFUND: OVERPAYMENT 172.29
22700 MADA JAMIL WATER REFUND: OVERPAYMENT 220.87
22700 RYAN & JULIE MCMAHON WATER REFUND: OVERPAYMENT 190.68
22700 JEFFREY & JANET CLEMENTS WATER REFUND: OVERPAYMENT 382.31
22700 KEUN WOO PARK WATER REFUND: OVERPAYMENT 217.38
22700 LISA DARLING WATER REFUND: OVERPAYMENT 89.81
22700 SHARON WATROUS WATER REFUND: OVERPAYMENT 481.13
22700 WILLIAM PINSOF WATER REFUND: OVERPAYMENT 110.03
22700 M FEAHENY & W MOSKAL WATER REFUND: OVERPAYMENT 136.81
22700 MARIE CLEAR WATER REFUND: OVERPAYMENT 49.84
22700 BLOCK WATER REFUND: OVERPAYMENT 380.00
22700 LESLIE SCHWARTZMAN WATER REFUND: OVERPAYMENT 26.01
22700 JOHN & JENNIFER ENRIGHT WATER REFUND: OVERPAYMENT 116.77
22700 PATRICK HARRIGAN WATER REFUND: OVERPAYMENT 43.25
22700 MARY BRENNAN WATER REFUND: OVERPAYMENT 86.16
22700 MICHAEL FLESHER & MICHAEL WOOD WATER REFUND: OVERPAYMENT 72.57
22700 ELIZABETH & ROBERT JARDELEZA WATER REFUND: OVERPAYMENT 191.98
206 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
22700 GREGORY J SCHROEDTER WATER REFUND: OVERPAYMENT 103.25
22700 P BARRAGAN & S AGUERO WATER REFUND: OVERPAYMENT 32.03
22700 PRESBYTHERIAN HOMES WATER REFUND: OVERPAYMENT 1,011.53
22700 PRESBYTHERIAN HOMES WATER REFUND: OVERPAYMENT 972.05
22700 EVANSTON PROPERTY LLC WATER REFUND: OVERPAYMENT 229.47
22700 JANE LOEB WATER REFUND: OVERPAYMENT 69.38
22700 ETHS WATER REFUND: OVERPAYMENT 83.25
22700 BOATRIGHT WATER REFUND: OVERPAYMENT 44.45
510 WATER SUPPORT Total 5,543.39
4200 WATER PRODUCTION
56145 PLOTE CONSTRUCTION FIRE HYDRANT DEPOSIT REFUND 1,300.00
62180 BURNS & MCDONNELL UPDATE OF WATER PLANT VALUATION FOR RCLD & OCLD FOR NWC 6,000.00
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 37.90
65095 OFFICE DEPOT OFFICE SUPPLIES 104.21
4200 WATER PRODUCTION Total 7,442.11
4210 PUMPING
64005 NICOR UTILITIES-NICOR 41.59
64005 DYNEGY UTILITIES-DYNEGY 75,440.73
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04
4210 PUMPING Total 75,502.36
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 87.50
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04
65015 AFFINITY CHEMICAL, LLC LIQUID ALUMINUM SULFATE (PER SPEC)3,179.00
65030 CARUS PHOSPHATES, INC.ORTHOPOLYPHOSPHATE (PER SPEC)16,537.92
4220 FILTRATION Total 19,824.46
4540 DISTRIBUTION MAINTENANCE
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 170.55
65055 G & L CONTRACTORS, INC 2017 GRANULAR MATERIALS 1,907.17
4540 DISTRIBUTION MAINTENANCE Total 2,087.74
510 WATER FUND Total 110,400.06
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
717003 65515 WATER RESOURCES WATER METERS & INSTALLATION 92,689.60
717008 65515 DATA TRANSFER SOLUTIONS, LLC VUEWORKS SOFTWARE LICENSING FOR 2017 11,322.25
7330 WATER FUND DEP, IMP, EXT Total 104,011.85
513 WATER DEPR IMPRV & EXTENSION FUND Total 104,011.85
515 SEWER FUND
4530 SEWER MAINTENANCE
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 170.55
4530 SEWER MAINTENANCE Total 180.57
4535 SEWER IMPROVEMENTS
415450 62461 IL DEPT OF TRANSPORTATION SHERIDAN RD- CHICAGO AVE PROJECT FUNDING LOCAL SHARE PORTION 235,000.00
417017 62461 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT BID 17-38 15,339.80
616020 65515 COPENHAVER CONSTRUCTION BID #17-43, GIBBS MORRISON SITE IMPROVEMENTS 44,032.50
4535 SEWER IMPROVEMENTS Total 294,372.30
515 SEWER FUND Total 294,552.87
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
62415 COLLECTIVE RESOURCE INC.PLASTIC FILM COLLECTION 2017 162.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 172.02
520 SOLID WASTE FUND Total 172.02
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 151.60
65095 OFFICE DEPOT OFFICE SUPPLIES 116.04
7705 GENERAL SUPPORT Total 277.66
7710 MAJOR MAINTENANCE
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 168.20
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 264.20
64540 VERIZON NETWORKFLEET, INC.AVL DEVICES 170.55
65035 ACCURATE TANK TECHNOLOGIES ANNUAL FUEL TANK LINE LLD TEST 2,275.00
65035 ACCURATE TANK TECHNOLOGIES EMERGENCY VALVE REPAIR 776.00
65035 GAS DEPOT INC.7000 GALLONS DIESEL 16,427.88
65060 ATLAS BOBCAT, INC.#639 SALT SPINNER PARTS 2,627.82
65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 91.69
65060 CUMBERLAND SERVICENTER HORN BUTTONS 28.04
65060 CUMBERLAND SERVICENTER STEERING WHEEL 144.31
65060 CUMBERLAND SERVICENTER TACHOMETER 240.74
65060 CUMMINS N POWER, LLC.INSITE LITE REGISTRATION 550.00
65060 DOUGLAS TRUCK PARTS AIR CYLINDER 331.80
65060 DOUGLAS TRUCK PARTS WESTERN PLOW RETAINER STRAPS 446.25
65060 DOUGLAS TRUCK PARTS WESTERN PLOW SHOCK 221.26
65060 GROVER WELDING COMPANY #623 LIFT PIN REPAIR...2,955.83
65060 HAVEY COMMUNICATIONS INC.UNITROL REPAIRS 651.85
65060 HIGH PSI LTD.POWER WASHER REPAIR 344.90
65060 NORTH SHORE TOWING #449 TOW 700.00
65060 NORTH SHORE TOWING #581 TOW 787.50
65060 NORTH SHORE TOWING #719 TOW 525.00
65060 RUSSO POWER EQUIPMENT FUEL FILTER 14.28
65060 STANDARD EQUIPMENT COMPANY ELECTRICAL ENCL 106.89
65060 STANDARD EQUIPMENT COMPANY VALVE 369.22
65060 STANDARD INDUSTRIAL & AUTOMOTIVE REEL REPAIRS 390.78
65060 ZARNOTH BRUSH WORKS, INC.RUBBER PLOW BLADES 834.30
65060 ZARNOTH BRUSH WORKS, INC.SWEEPER BROOMS 891.00
65060 BURRIS EQUIPMENT CO.SPINNER GUARD 296.99
65060 BALTIC MARINE SERVICES, INC.#429 WINTERIZE 1,149.87
65060 BALTIC MARINE SERVICES, INC.#431 WINTERIZE 1,292.98
65060 BALTIC MARINE SERVICES, INC.#436 WINTERIZE 951.15
65060 BALTIC MARINE SERVICES, INC.WINTERIZE 2 YAMAHAS 860.13
207 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 RADIATOR 3,115.05
65060 GLOBAL EMERGENCY PRODUCTS, INC.CLIP LINKAGE 25.53
65060 GLOBAL EMERGENCY PRODUCTS, INC.HORN BUTTON 76.44
65060 GLOBAL EMERGENCY PRODUCTS, INC.MARKER LIGHT 39.38
65060 GLOBAL EMERGENCY PRODUCTS, INC.REGULATOR 182.31
65060 GLOBAL EMERGENCY PRODUCTS, INC.SWITCH 99.69
65060 GLOBAL EMERGENCY PRODUCTS, INC.WATER GAUGE 74.75
65060 ALTEC INDUSTRIES, INC.BOOM REPAIRS #518 243.00
65060 ADVANCE AUTO PARTS LAMPS 159.40
65060 GOLF MILL FORD #56 SCREW 15.40
65060 GOLF MILL FORD #56 SEAT SHIELD 159.23
65060 GOLF MILL FORD #733 DIESEL REPAIRS 929.01
65060 GOLF MILL FORD CREDIT -420.44
65060 GOLF MILL FORD STEP ASSY #56 429.72
65060 GOLF MILL FORD TUBE 40.88
65060 R.N.O.W., INC.GAUGE 276.79
65060 SUBURBAN ACCENTS, INC.#45 DECALS 475.00
65060 SUBURBAN ACCENTS, INC.DECALS 475.00
65060 SUBURBAN ACCENTS, INC.DECALS #451 140.50
65060 ORLANDO AUTO TOP #323 INSTALL WINDOW 250.00
65060 LINDCO EQUIPMENT SALES, INC.VALVE SOLENOID 276.83
65060 LAWSON PRODUCTS, INC.NUTS & BOLTS 310.14
65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS & ROTORS 345.39
65060 CHICAGO PARTS & SOUND, LLC FAN AND MOTOR 387.97
65060 CHICAGO PARTS & SOUND, LLC FILTERS 359.24
65060 CHICAGO PARTS & SOUND, LLC PADS & ROTORS 543.04
65060 ADVANCED PROCLEAN INC.POWER WASHING 698.05
65060 CONTINENTAL RESEARCH CORP.RUST INHIBITOR 537.12
65060 APC STORES, INC., DBA BUMPER TO BUMPER 3 CASES GREASE 143.70
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 63.54
65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE FLUID 187.80
65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE LINE 19.06
65060 APC STORES, INC., DBA BUMPER TO BUMPER DOOR EDGE 24.59
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 18.30
65060 APC STORES, INC., DBA BUMPER TO BUMPER GREASE FOR WATER DEPT.4.79
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTING 358.50
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 317.72
65060 APC STORES, INC., DBA BUMPER TO BUMPER OCTANE BOOST 63.48
65060 APC STORES, INC., DBA BUMPER TO BUMPER OCTANE BOOSTER 66.32
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC EXHAUST SENSOR 109.50
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC OIL SENSOR 135.98
65065 WENTWORTH TIRE SERVICE 3 NEW TIRES 704.55
65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 3,096.27
65065 WENTWORTH TIRE SERVICE TIRE REPAIR AND RECAP SERVICE 1,111.50
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 131.25
7710 MAJOR MAINTENANCE Total 54,850.57
600 FLEET SERVICES FUND Total 55,128.23
605 INSURANCE FUND
7801 EMPLOYEE BENEFITS
66054 SENIORS CHOICE SENIORS CHOICE INVOICE 1,646.36
7801 EMPLOYEE BENEFITS Total 1,646.36
605 INSURANCE FUND Total 1,646.36
Grand Total 4,039,122.29
208 of 360
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 11.28.2017
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
VARIOUS VARIOUS RECTRAC REFUNDS 155.00
155.00
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 500,000.00
VARIOUS VARIOUS WORKERS COMP 15,981.75
VARIOUS VARIOUS WORKERS COMP 1,670.38
517,652.13
SEWER
7477.68305 IEPA LOAN DISBURSEMENT SEWER FUND 40,028.47
7605.68305 IEPA LOAN DISBURSEMENT SEWER FUND 307,636.02
7622.68305 IEPA LOAN DISBURSEMENT SEWER FUND 165,695.83
7623.68305 IEPA LOAN DISBURSEMENT SEWER FUND 291,948.30
805,308.62
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-OCTOBER 2017 13,632.59
7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 31,089.59
44,722.18
1,367,837.93
Grand Total 5,406,960.22
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
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For City Council meeting of November 27, 2017 Item A3.1
Business of the City by Motion: Insurance Renewals
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Martin Lyons, CFO and Treasurer
Subject: Purchase of Insurance/Renewals– Property, Excess Liability &
Excess Worker’s Compensation for Fiscal Year 2018
Date: November 27, 2017
Recommended Action:
Recommend approval to purchase the outlined policies at a total cost of $547,932. The
policies will renew all insurance coverage for the City for Fiscal Year 2018. All coverage
exclusive of Worker’s Compensation is budgeted at $490,000, and Worker’s
Compensation is budgeted at $130,000, for a FY2018 total of $620,000. Both
insurance brokers are in the second year of a 3-year contract award to place insurance
coverages. Premium quotations received reflected the tightening of insurance markets
across all sectors. There was a slight increase in cumulative total pricing for all
coverages.
Total Premiums
Arthur J. Gallagher placements - $398,342, 1% increase over total expiring premium.
• General Liability (Excess)– Argonaut (first $10M layer) $160,243
– Great American (second layer of $10M) $ 50,000
Subtotal $ 210,243
• Property – Affiliated FM $176,000
• Cyber Liability – Axis $ 12,099
Total: $398,342
$4,273 higher than FY2017
Owens Group placements - $149,590, 13% increase over total expiring premium.
• Excess Worker’s Compensation – Safety National $142,735
• Crime – National Union $ 6,855
Total: $149,590
$17,078 higher than FY2017
Memorandum
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Page 2 of 3
Funding Source:
Insurance Fund, Account Number 7800, Object Codes 62615 & 66044.
Livability Benefits:
Innovation & Process: Support local government best practices and processes.
Summary:
The City is exposed to various risks of loss related to torts, theft, asset damage, errors
and omissions, and natural disasters. Current insurance policies will expire on
December 31, 2017. The City’s brokers of record, Arthur J. Gallagher and the Owens
Group, took all insurance to underwriting and market.
a. Property Insurance
The City maintains commercial all-risk insurance to cover damage to City facilities and
contents and other losses, including business interruption and loss of rents. The
coverage is subject to a deductible of $50,000 for each loss and each location.
Staff conducted an independent review of property insurance indications from various
carriers, including Affiliated FM (current carrier). The premium computations were
based upon the Total Insured Value. Several carriers declined to quote or were not
competitive on deductible or pricing.
Staff recommends award of property insurance renewal to Affiliated FM in the amount of
$176,000. This renewal pricing is $15,705/8.2% less than the FY2017 expiring
premium, and reflects staff’s work to appropriately review and adjust property schedules
applicable to coverage.
b. General Liability Insurance
The City currently maintains a self-insured retention (“SIR”) of $1.25 million with an
additional layer of excess insurance totaling $20 million. For purposes of prudent risk
management, it is advisable to maintain the current retention level and excess layer of
coverage such that the City gains additional protection/insured risk in the event of a
large loss.
We anticipated the market tightening resulting in premium increases. Staff worked with
Gallagher to ensure that the City’s program was effectively marketed to several
prospective carriers in order to obtain the most competitive pricing and terms. The
City’s premiums, while increasing, generally conformed to public sector market
averages for increases. The new premium reflects a 12% increase with no coverage
decrease.
Staff recommends binding with new carriers Argonaut for the First layer of $10M
coverage, and with Great American for the Second layer of $10M coverage.
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Page 3 of 3
c. Other Insurance Policies
The City also maintains insurance for Excess Worker’s Compensation and Crime. The
Workers’ Compensation premium payable increased $16,969, but this increase is due in
large part to the fact that the City’s payroll cost increased over $3 Million for FY2017.
Higher workers compensation premiums are correlated to higher payroll costs, and are
otherwise in line with increases for public sector clients across Illinois. This renewal
premium is $12,735 above FY2018 budget. The renewal for the Crime policy is $109
above expiring. Cyber Liability obtained a significant 15.4% premium decrease under
expiring.
Staff recommends award of Property, Excess Liability, Crime, Cyber Liability and
Excess Worker’s Compensation renewal policies to the insurance companies as set
forth. These amounts will be expended from the Insurance Fund which has sufficient
funds available for this purpose.
d. Total Premiums
The chart below compares quoted premiums to a projected budget. Quoted premium
totals were $72,068 less than budgeted for FY2018. An insurance structure graph for
subject coverages other than Worker’s Compensation is attached.
2018 Premium 2018 Budget
• Property $176,000
• General Liability – Excess $210,243
• Cyber $12,099
• Crime $6,855 __________
$405,197 $490,000
• Excess Worker’s Compensation $142,735 $130,000
Total: $547,932 $620,000
Staff will manage remaining Insurance Fund accounts during 2017 to stay within the
total Fund budget.
Attachment:
Program Structure
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City of Evanston R:\CLNTDOCS\03\NonProfit\30908.docx Arthur J. Gallagher Risk Management Services, Inc. Program Structure – 1/1/2018 – 1/1/2019 $1,250,000 Retention $1,250,000 Retention $1,250,000 Retention $1,250,000 Retention $1,250,000 Retention $50,000 AOP Deductible $25,000 Retention 100 NotificationsPhiladelphia $1M Occ./ $3M Agg. Eff. 5/25/17 – 5/25/18 General and Employee Benefits Liability Automobile Liability Law Enforcement Liability Public Officials Liability Employment Practices Liability Property Building & Business Personal Property Cyber Liability Special Events Liability Argonaut $10M Occ./ $10M Agg. Argonaut $10M Occ. Argonaut $10M Occ./ $10M Agg. Argonaut $10M Occ./ $10M Agg. Argonaut $10M Occ./ $10M Agg. Great American Assurance Co. $10M Excess Limit Shared Layer Affiliated Ins. Co.$485,000,000 Loss Limit Lloyd’s Syndicate 2623/623) $1M Occ./ $1M Agg. Limit 250,000 Notifications 213 of 360
For City Council meeting of November 27, 2017 Item A3.2
Business of the City by Motion: Chandler Newberger Electrical Improvm’ts Award
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
Subject: Chandler-Newberger Center Electrical & HVAC Improvements -
Construction (Bid No. 17-56)
Recommendation for Construction Bid Award
Date: November 27, 2017
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
Chandler Newberger Electrical & HVAC Improvements Project with Amber Mechanical
Contractors, Inc., (11950 S. Central Ave., Alsip, Illinois) in the amount of $488,880.00.
Funding Source:
Funding is available from the Capital Improvement Fund in the amount of $301,978 in
2014 General Obligation Bonds, $65,000 in 2017 General Obligation Bonds, and
$121,902 in 2018 General Obligation Bonds (which the city council will need to approve
in the 2018 adopted budget). A further breakdown of funding is as follows:
Project Account Available Budget Project
Amount
Chandler - Electrical Upgrades
(2014 G.O. Bonds)
415.40.4217.65515 - 617002 $301,978.00 $301,978.00
Chandler – Electrical Upgrades
(2017 G.O. Bonds)
415.40.4117.65515 – 617002 $65,000.00 $65,000.00
Chandler – Electrical Upgrades
(2018 G.O. Bonds to be included
in 2018 Budget Proposal)
415.40.4118.65515 - 617002 $334,000.00 $121,902.00
Total $700,978.00 $488,880.00
Memorandum
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Livability Benefits:
Built Environment: Enhance public spaces, address indoor and outdoor
air quality and light pollution
Reduce Environmental Impact: Improve energy and water efficiency
Background Information:
Constructed in 1980, the Chandler-Newberger Community Center serves as an
important recreation center for Evanston. The existing 12,000 square foot facility
includes a gymnasium, racquetball court, multi-purpose activity room, locker
rooms/restrooms and staff offices. Over the past five to ten years the facility’s HVAC
and electrical systems have experienced increased maintenance needs and occasional
failures resulting in emergency situations.
On March 27, 2017, City Council approved an engineering services contract for
Chandler-Newberger HVAC/Electrical Improvements with Clark Dietz. This work is
being divided into two construction contracts. The first contract (under consideration by
City Council), includes the following:
1. Removal and replacement of existing electrical service and distribution
panels.
2. Removal and replacement of gymnasium and racquetball court lighting
fixtures.
3. Installing light switches and new circuits for many of the light fixtures.
4. Removal, replacement and relocation of the oldest HVAC rooftop unit and
adjusting the ductwork associated with this relocation.
The schedule for this work will be critical because during a portion of the construction,
the building cannot be used because the electricity will be turned off for the entire
building. This portion of the work is expected to take approximately 1 week.
The second contract, to be advertised in late 2018, will include additional HVAC work.
Analysis:
On August 24, 2017 the City issued bid documents for the project and on October 31,
2017 the City received and publicly read eight (8) bids. Please note, in addition to
public advertising the bid in the Chicago Tribune, project bid documents were sent
directly to one hundred (100) prospective contractors. Several of these contractors are
known to be M/W/EBE contracting and construction companies. Bid results were as
follows:
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Contractor Address Bid
Amber Mechanical
Contractors, Inc.
11950 S. Central Ave.
Alsip, IL 60803
$488,880.00
All Tech Energy, Inc. 1000 E. State Parkway, Suite
C, Schaumburg, IL 60173
$544,609.54
Broadway Electric, Inc. 831 Oakton St.
Elk Grove Village, IL 60007
$563,000.00
Argon Electric Company,
Inc.
1700 Leider Lane, Suite 100
Buffalo Grove, IL 60089
$615,000.00
R J Olmen Company 3200 W. Lake Ave.
Glenview, IL 60026
$692,196.00
Structures Construction
LLC
2300 W. Diversey Ave.
Chicago, IL 60647
$734,900.00
Ashburn Power and
Light, Inc.
5639 W. 120th St.
Alsip, IL 60803
Non-responsive
Continental Construction
Company, Inc.
1919 Greenwood St.
Evanston, IL 60201
Non-responsive/
Non-responsible
Ashburn Power and Light, Inc. has been determined to be non-responsive because they
have requested adjustments to the contract for construction services and indicated to
the city that they made a gross error with the cost in their bid. These items were
discussed by staff, including the legal department and it was determined that it is not in
the best interest of the Evanston residents to enter into a contract with Ashburn Power
and Light for this project.
Continental Construction’s bid has been determined to be non-responsive and non-
responsible as they have an established history of poor performance and unsuccessful
projects with the City of Evanston. Examples include:
a. Harley Clarke Coach House Renovations (2009). Work included
tuckpointing, roofing repairs, gutters, and sidewalk. Continental
Construction failed to pay their subcontractors in a timely manner resulting
in the need for the City to issue joint checks to guarantee payments.
Additionally, most likely as a result of Continental Construction failing to
pay subcontractors, the City never received project closeout documents or
final lien waivers.
b. Water Plant Masonry Repairs (2009). Work included tuckpointing for
several buildings. Continental Construction damaged windows and doors
at the high lift pumping station as a result of performing non-compliant
acid washing of the brick exterior of this building. Continental declined to
remedy the situation, so payment was withheld from their contract.
Following this damage, the windows and one door at this facility had to be
replaced under separate contracts, and the withheld funds were applied to
the replacement costs for these items.
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c. Maple Avenue Parking Garage Repairs (2010). Work included façade
repairs and removal of a portion of building’s fire suppression system. Due
to Continental Construction’s lack of proper supervision, construction
crews removed and discarded critical piping scheduled to remain resulting
in the need to replace and reinstall this material on an emergency basis.
Following the emergency reinstallation, Continental Construction failed to
pay the fire protection company hired to replace the piping resulting in a
lien against the property which required extensive work on the part of the
City to resolve.
Staff contacted references provided by Amber Mechanical Contractors, Inc. The
references indicated that Amber Mechanical Contractors has worked on previous
projects with very similar scopes of work on existing buildings. They have demonstrated
the ability to coordinate with the owner in order to maintain operation of the building
during construction, and have worked with challenging schedules. Further, they have
done this in the capacity as the prime contract with sub-contractors. Organizing sub-
contractors requires additional organizational skills and will be critical on this project.
Therefore, staff recommends award to Amber Mechanical Contractors, Inc. in the
amount of $488,880.00.
Amber Mechanical Contractors, Inc. has indicated that they will provide M/W/EBE sub-
contractors for 10% of the work. Additionally, they have indicated that they are unable to
comply with the LEP requirements but are willing to work with the City to achieve
compliance. See attached M/W/EBE memorandum for additional information.
Legislative History:
03/27/2017, City Council approved a contract for engineering services with Clark Dietz
Engineers
Attachments:
M/W/EBE Compliance Review Memo
Follow-up M/W/EBE Waiver Documentation
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Chandler Newberger Center HVAC and Electrical Improvements – Bid 17-56
M/W/EBE Memo 11.13.2017
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Chandler Newberger Center HVAC and Electrical Improvements –
Bid 17-56
Date: November 13, 2017
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard to the Chandler
Newberger Center HVAC and Electrical Improvements, Bid 17-56 Amber
Mechanical Contractors Inc.’s total base bid is $488,880.00 and they will receive
10% credit for compliance towards the initial M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Dekayo Corp/Ortiz Contractor
9308 Gulfstream Road
Frankfort, IL 60462
HVAC $48,888.00 10% X
Total M/W/EBE $48,888.00 10%
Amber Mechanical Contractors Inc. has requested a waiver for the remaining 15%
MWEBE participation goal. Due to the nature of the scope of work on this project, a
large portion of this contract is electrical. Amber Mechanical’s future Electrical
Subcontractors Argon Electric (Buffalo Grove, IL) and Schneider Electric (Des Plaines,
IL), will amount to half of the contract. In addition, the electrical quotes received were
not of minority status. Amber Mechanical performed due diligence to meet & exceed
the City’s goals but were unsuccessful with the scope they needed to provide.
CC: Martin Lyons, Assistant City Manager/CFO
Memorandum
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1
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tammi Nunez, Purchasing Manager
Subject: Chandler-Newberger Center Electrical & HVAC Improvements, MWEBE Goal
Date: November 27, 2017
Staff received an Aldermanic request to provide details on the partial waiver request for item
A3.1 Chandler-Newberger Center Electrical & HVAC Improvements - Construction (Bid No.
17-56) recommendation for construction bid award. Staff determination to approve the
waiver request was based on project schedule/time to complete project, bid documentation,
price, no contract exceptions, and partial waiver request. As noted in the table (Attachment
1) on page three (3) including a WBE @ a 37.6% estimate increased the bid cost by just
over $55,000 and the next highest responder was approximately $74,000 over the lowest
bidder with the partial waiver request. Other bidders that met the MWEBE goal were
$113,000 and $241,000 over the low responder.
Total Waivers and Partial Wavers Granted:
Total
Waivers
Issued Bids/RFP's
Total Project Amount
Waived Total Bids/RFP's %
2015 23 19 BIDS $6,595,705.40 $20,036,540.92 32.92%
4 RFP'S $445,851.00 $4,607,824.50 9.68%
2016 32 19 BIDS $4,995,741.37 $12,675,729.06 39.41%
13 RFP'S $1,453,333.11 $2,725,575.54 53.32%
2017 YTD 14 10 BIDS $7,698,419.10 $18,447,602.32 41.73%
4 RFP'S $1,906,845.15 $5,852,049.33 32.58%
$23,095,895.13 $64,345,321.67 35.89%
Staff reviews each bid on a case by case basis and given the bid responses and current
tight Capital budget constrictions has recommended Amber Mechanical Contractors Inc.
Attachment 2 provides the documentation of due diligence from Amber to comply with the
25% goal.
Memorandum
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2
Attachment 1:
• Bid 17-56 Submittal Analysis
Attachment 2 Amber Mechanical Contractors Inc.:
• Exhibit C – M/W/EBE Participation Compliance Form - Dekayo Corp
• Exhibit D – M/W/EBE Participation Waiver Request
• Amber Mechanical Contractors Inc - Waiver Explanation
• Exhibit K – Major Subcontractors Listing
• Amber Mechanical Contractors Inc - Cost Breakdown
• Amber Mechanical Contractors Inc - Due Diligence Documentation
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3
Attachment 1
Chandler-Newberger Center Electrical & HVAC Improvements
Bid 17-56 Submittal Analysis
Total Bid
Amount City/State Name of Subcontractor Certification M/W/EBE
Percentage
Company Name
Amber Mechanical
Contractors, Inc. $488,880.00 Alsip, IL Dekayo Corporation/Ortiz
Contracting Group MBE 10%
All Tech Energy, Inc. $544,609.54 Schaumburg, IL All Tech Energy, Inc. WBE 37.6%
Broadway Electric, Inc. $563,000.00 Elk Grove Village,
IL Pagoda Electric & Construction MBE 25%
Ashburn Power and
Light Inc. (Original
amount $288,750.00.
Additional amount to
correct submittal
$313,335.00); Contract
Exceptions
Non- responsive
$602,085.00 Alsip, IL EverLights EBE
Original
amount 80
%. With
corrected
amount 38%
Continental
Construction Company,
Inc. Non-responsive
$730,000.00 Evanston, IL Continental Construction
Company, Inc. MBE & EBE 100%
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11/20/2017 CITY OF EVANSTON Mail Fwd: Additional Documentation Needed
https://mail.google.com/mail/u/0/?ui=2&ik=8e78b38ef0&jsver=MxhRWn0lp0.en.&view=pt&q=jostman%40cityofevanston.org&qs=true&search=query&th=15fc6…1/3
Tammi Nunez <tnunez@cityofevanston.org>
Fwd: Additional Documentation Needed
1 message
Jillian Ostman <jostman@cityofevanston.org>Thu, Nov 16, 2017 at 2:57 PM
To: Tammi Nunez <tnunez@cityofevanston.org>
Tammi,
Please see Amber's response below. I have also printed out a copy for your records.
Jillian Ostman
Purchasing Specialist
City Manager’s Office
Morton Civic Center
City of Evanston
2100 Ridge Ave. | Evanston, IL 60201 | 8478662971
jostman@cityofevanston.org | cityofevanston.org
Forwarded message
From: William Beukema Jr. <wbeukemajr@ambermech.com>
Date: Thu, Nov 16, 2017 at 2:25 PM
Subject: RE: Additional Documentation Needed
To: Jillian Ostman <jostman@cityofevanston.org>
Cc: James Major <jmajor@ambermech.com>
Jillian,
We solicit bids from over a hundred vendors for every bid we do.
A ached is a copy of our request for bids from vendors on this specific project.
Some of those vendors are minority owned firms.
Unfortunately a majority of this job (56.8%) is electrical.
Having had a minority electrical contractor bid on this project would have allowed us to meet the 25% goal.
Unfortunately we don’t know of any or do we have a business relaonship with any minority electrical subcontractors
which greatly limited our ability to achieve a 25% MBE goal on this project.
As stated on our Exhibit F we are willing to work with the city to achieve compliance but at this point the best we can
do is 10%.
With some effort I feel confident we can increase our minority parcipaon but at this point am not comfortable
comming to any more than 10% unl we are under contract and can start aggressively pursuing other opons.
Thanks,
William J. Beukema Jr.
Amber Mechanical Contractors, Inc.
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11/20/2017 CITY OF EVANSTON Mail Fwd: Additional Documentation Needed
https://mail.google.com/mail/u/0/?ui=2&ik=8e78b38ef0&jsver=MxhRWn0lp0.en.&view=pt&q=jostman%40cityofevanston.org&qs=true&search=query&th=15fc6…2/3
President of Construcon
Cell: 7083510402
Office:7085979700 Ext. 232
Email: wbjr@ambermech.com
From: Jillian Ostman [mailto:jostman@cityofevanston.org]
Sent: Thursday, November 16, 2017 1:02 PM
To: William Beukema Jr. <wbeukemajr@ambermech.com>
Subject: Re: Addional Documentaon Needed
Yes. Any documentation showing the process of trying to fulfill the 25% M/W/EBE goal would be helpful.
Jillian Ostman
Purchasing Specialist
City Manager’s Office
Morton Civic Center
City of Evanston
2100 Ridge Ave. | Evanston, IL 60201 | 8478662971
jostman@cityofevanston.org | cityofevanston.org
On Thu, Nov 16, 2017 at 12:11 PM, William Beukema Jr. <wbeukemajr@ambermech.com> wrote:
Will do.
Is an email response sufficient?
On Nov 16, 2017 9:42 AM, Jillian Ostman <jostman@cityofevanston.org> wrote:
William,
If you would be able to provide us with any documentation today that would be ideal. Unfortunately waiting until
Monday will not work. Please send any backup you can by end of business day today. Thank you.
Jillian Ostman
Purchasing Specialist
City Manager’s Office
Morton Civic Center
City of Evanston
2100 Ridge Ave. | Evanston, IL 60201 | 8478662971<tel:%28847%29%208662910>
jostman@cityofevanston.org<mailto:lithomas@cityofevanston.org> | cityofevanston.org<http://cityofevanston.org/>
On Wed, Nov 15, 2017 at 9:11 PM, William Beukema Jr. <wbeukemajr@ambermech.com<mail
to:wbeukemajr@ambermech.com>> wrote:
Jillian,
I am just seeing this email now as I was out of the office in meetings all day.
Also my estimator who bid this job is on vacation this week.
Any chance this can wait until Monday? 228 of 360
11/20/2017 CITY OF EVANSTON Mail Fwd: Additional Documentation Needed
https://mail.google.com/mail/u/0/?ui=2&ik=8e78b38ef0&jsver=MxhRWn0lp0.en.&view=pt&q=jostman%40cityofevanston.org&qs=true&search=query&th=15fc6…3/3
On Nov 15, 2017 11:32 AM, Jillian Ostman <jostman@cityofevanston.org<mailto:jostman@cityofevanston.org>>
wrote:
James and Bill,
Good morning. Thank you again for supplying us with the documentation requested earlier. We very much appreciate
your promptness in this matter. Would you also be able to provide us with all the necessary documentation to show
that your company did their due diligence in trying to meet the 25% M/W/EBE goal? Please forward any and all
documents to me via email by end of business day today. Thank you for your time and have a nice day.
Jillian Ostman
Purchasing Specialist
City Manager’s Office
Morton Civic Center
City of Evanston
2100 Ridge Ave. | Evanston, IL 60201 | 8478662971<tel:8478662971><tel:%28847%29%208662910>
jostman@cityofevanston.org<mailto:jostman@cityofevanston.org><mailto:lithomas@cityofevanst
on.org<mailto:lithomas@cityofevanston.org>> | cityofevanston.org<http://cityofevanston.org><https://urldef
ense.proofpoint.com/v2/url?u=http3A__cityofevanston.org_&d=DwMFaQ&c=euGZstcaTDllvimEN8b7jXrwqOf
v5A_CdpgnVfiiMM&r=g4DrJdYrpWdLN483aNOmrZRw9hPVGH_66Ug0_RCyA&m=5yGfDZE9J3OaK6i
DZrARjM19iAyU_ewCZsRvvvQInVg&s=B8lAvCrIT0hPX1drQut8mevbUiBUhRUmMf_wSsIc&e=>
Bid Solicitation City of Evanston.pdf
276K
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For City Council meeting of November 27, 2017 Item A3.3
Business of the City by Motion: Water Treatment Chemical Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Approval of Contracts for Water Treatment Chemicals for Use in FY 2018
(Bid 17-53)
Date: November 27, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute contracts
with the following three vendors to supply water treatment chemicals in response to Bid
17-53: 1) Alexander Chemical Corporation (315 Fifth Street, Peru IL 61354) in the
amount of $141,000.00 to supply liquid aluminum sulfate (alum), $37,037.00 to supply
chlorine and $90,600.00 to supply HFS Acid (fluoride) 2) Polydyne Inc. (One Chemical
Plant Road, Riceboro, GA 31323) in the amount of $32,850.00 to supply polymer, and
3) Carus Corporation (315 Fifth Street, Peru, IL 61354) in the amount of $100,800.00 to
supply blended phosphate. The total of these proposed purchases is $402,287.00.
Funding Source:
Funding for the purchase of alum, chlorine, fluoride and polymer, totaling $201,487, is
from the Water Fund account 510.40.4220.65015, which has a budget allocation of
$465,000.00 for FY2018. Funding for the blended phosphate, in the amount of
$100,800, is from the Water Fund account 510.40.4220.65030, which has a FY2018
budget allocation of $101,000.
Livability Benefits:
Built Environment: Manage water resources responsibly
Health & Safety: Improve health outcomes.
Summary:
Bid specifications 17-53 were prepared for the purchase of water treatment chemicals
needed during FY2018. The bid for water treatment chemicals was advertised in the
Pioneer Press and on Demandstar. Bids were opened and publicly read on October 10,
2017. The bid specifications provide for a one year contract with selected vendors.
Memorandum
234 of 360
Page 2 of 4
Five different chemicals are primarily used in the Evanston water treatment process.
Chlorine is used as a disinfectant, alum and polymer are used as coagulants, fluoride is
added to help prevent tooth decay, and a blended phosphate is added to coat the
interior of pipes to reduce the amount of lead and copper from leaching into the water.
Staff has reviewed the chemical bids received on October 10, 2017. Attached is a
tabulation of the bid responses. Staff recommends acceptance of all of the apparent
low bids as responsive and responsible for alum, chlorine, fluoride, polymer and
blended phosphate and award of the contracts as indicated.
CHEMICAL: Alum
Below is a summary of the bid results obtained on October 10, 2017 from Bid 17-53 for
supplying alum during FY 2018. Hydrite Chemical Company and Affinity Chemical LLC
were deemed non-responsive as a result of not submitting a bid bond, check and or
references.
Vendor Unit Price per ton
Alexander Chemical Corporation $282.00
USALCO LLC $316.69
Univar USA $329.41
Chemtrade Chemicals $330.00
Hydrite Chemical Company
(non-responsive) $265.00
Affinity Chemical LLC (non-responsive) $273.00
CHEMICAL: Chlorine
Below is a summary of the bid results obtained on October 10, 2017 from Bid 17-53 for
supplying chlorine during FY 2018. Please note that chlorine is supplied in both ton
cylinders (in a price per ton) and in 150 pound cylinders (in a price per cylinder).
Vendor
Unit Price per ton
(ton cylinder)
Unit Price per
150# cylinder
Alexander Chemical Corporation $334.00 $49.50
JCI Jones Chemicals Inc 390.00 $52.00
CHEMICAL: Fluoride
Below is a summary of the bid results obtained on October 10, 2017 from bid 17-53 for
supplying HFS acid (fluoride) during FY 2018.
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Page 3 of 4
Vendor Unit Price per ton
Alexander Chemical Corporation $302.00
Univar $304.00
Mosaic Global Sales, LLC $380.00
CHEMICAL: Polymer
Below is a summary of the bid results obtained on October 10, 2017 from bid 17-53 for
supplying polymer during FY 2018.
Vendor Unit Price per ton
Polydyne Inc. $730.00
CHEMICAL: Blended phosphate
Below is a summary of the bid results obtained on October 10, 2017 from bid 17-53 for
supplying blended phosphate during FY 2018.
Vendor Unit Price per gallon
Carus Chemical $4.032
Shannon Chemical $4.27
Account 510.40.4220.65015 provides funding for the purchase of water treatment
chemicals except for the blended phosphate. This account has a budget allocation of
$465,000 in FY 2018. The contracts to supply the estimated quantity of alum, chlorine,
HFS acid and polymer will utilize $301,487.00 of this budget allocation as indicated
below.
Chemical Unit Price Est. Quantity Total Cost
Alum $282.00 500 tons $141,000.00
Chlorine (1-ton cyl) $334.00 110 tons $37,740.00
Chlorine (150# cyl) $ 49.50 6 cylinders $297.00
HFS acid $302.00 300 tons $90,600.00
Polymer $730.00 45 tons $32,850.00
TOTAL $301,487.00
Since a portion of the cost for blended phosphate is reimbursed by the Northwest Water
Commission, a separate account was established for purchasing this product
510.40.4220.65030. Account 510.40.4220.65030 has a FY 2018 budget allocation of
$101,000 and is augmented by revenues paid by the Northwest Water Commission,
which is estimated at $48,500.00 for FY 2018.
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Page 4 of 4
Chemical Unit Price Est. Quantity Total Cost
Blended Phosphate $4.032 25,000 gallons $100,800.00
The table below summarizes the costs and the percent change from FY2017 to FY2018
is shown below.
2013 2014 2015 2016 2017 2018
% Change
FY 2017 to
2018
Liquid Alum
($/ton) $447.28 $447.28 $447.28 $346.15 $275.00 $282.00 2.54%
Chlorine ($/ton) $365.00 $365.00 $318.00 $316.00 $298.00 $334.00 12.08%
Chlorine ($/150#) $94.00 $79.00 $52.00 $50.50 $44.00 $49.50 12.5%
HFS Acid
(fluoride) ($/ton) $539.00 $519.00 $443.37 $412.00 $358.00 $302.00 -15.64%
Polymer ($/ton) $760.00 $538.00 $578.00 $480.00 $596.00 $730.00 22.48%
Phosphate
($/gallon) $4.98 $4.48 $4.35 $4.27 $4.1216 $4.032 -2.17%
Legislative History:
Water Treatment Chemicals bid is performed annually and was last approved by City
Council on November 28, 2016
Attachments:
Bid Tabulation 17-53
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BID TABULATION
BID # 17-53 WATER TREATMENT CHEMICALS
Bid Opening: October 10, 2017
Group A - Aluminum Sulfate
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp Peru, IL 500 ton $282.00 $141,000.00
USALCO LLC Baltimore, MD 500 ton $316.69 $158,345.00
Univar USA Kent, WA 500 ton $329.41 $164,705.00
Chemtrade Chemicals Parsippany,NJ 500 ton $330.00 $165,000.00
Hydrite Chemical Co (non-responsive)Brookfield, Wi 500 ton $265.00 $132,500.00
Affinity Chemical LLC (non-responsive)Flanders, NJ 500 ton $273.00 $136,500.00
Group B - Liquid Chlorine
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Peru, IL 110 ton $334.00 $36,740.00
6 150#$49.50 $297.00
TOTAL $37,037.00
JCI Jones Chemicals Inc Beech Grove, IN 110 ton $390.00 $42,900.00
6 150#$52.00 $312.00
TOTAL $43,212.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Alexander Chemical Corp Peru, IL 300 ton $302.00 $90,600.00
Univar Kent, WA 300 ton $304.00 $91,200.00
Mosaic Global Sales, LLC Lithia, FL 300 ton $380.00 $114,000.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Polydyne, Inc.Riceboro GA 45 tons $730.00 $32,850.00
Vendor City/State Estimated
Quantity Unit Unit Bid Total Cost
Estimate
Carus Group Inc Peru, IL 25,000 gallons $4.032 $100,800.00
Shannon Chemical Exton,PA 25,000 gallons $4.27 $106,750.00
Group C - HFS Acid
Group D - Polymer
Group E - Blended Polyphosphate
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For City Council meeting of November 27, 2017 Item A3.4
Business of the City by Motion: 2018 CIP Topographic Survey
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: 2018 CIP Topographic Surveying
Engineering Services (RFP 17-59)
Date: November 16, 2017
Recommended Action:
Staff recommends City Council authorize the City Manager to execute an agreement for
the City of Evanston’s 2018 CIP Topographic Surveying (RFP 17-59) for water main
and MFT street resurfacing projects with Hampton, Lenzini & Renwick (380 Shepard
Drive, Elgin, IL 60123) in the not-to-exceed amount of $46,415.88.
Funding Source:
Funding is from the Capital Improvement Fund in the amount of $27,874.73 from the
Water Fund and $18,541.15 from the 2017 General Obligation Bonds. A further
breakdown of funding is as follows:
Project Account
Available
Budget
Project
Amount
General Phase I Engineering (Water
Fund)
513.71.7330.62145 - 418001 $71,060.00
(See Note 1)
$27,874.73
General Phase I Engineering (2017
G.O. Bond)
415.40.4117.62145 - 418002 $67,425.00 $18,541.15
Total $46,415.88
Notes:
1. Funding was not budgeted in the Water Fund for this project, but is available
from savings in the line item for Inspection of Large Diameter Water Main, which
the City Council approved on 10/12/17. This funding will be used for the survey
for water main improvement projects.
Memorandum
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Page 2 of 4
Livability Benefits:
Built Environment: Manage water resources responsibly
Climate & Energy: Reduce environmental impact: Improve water efficiency
Health & Safety: Enhance resiliency to natural & human hazards
Background:
The Public Works Agency Capital Planning and Engineering Bureau is currently working
on the design of 2018 Water Main Improvement and MFT Street Resurfacing capital
improvement projects. A detailed topographic survey is needed for each of the eleven
project sites. This contract is to hire an engineering firm to provide the survey needed
by city staff to complete the design of these projects.
Discussion:
This project was advertised on November 2, 2017 and sent directly to four firms that
were prequalified under Construction Engineering & Surveying Services Pre-
Qualification (RFQ 16-21). Responses for the subject project were received on
November 15, 2017. Four firms submitted a response to the Request for Proposals as
summarized in the table below.
Respondent Address Total Bid
Thomas Engineering Group 238 South Kenilworth Avenue, Suite 100, Oak Park, IL 60302 $25,247.01
Hampton, Lenzini & Renwick 380 Shepard Drive, Elgin, IL 60123 $46,415.88
Christopher B. Burke Engineering 9575 West Higgins Road, Suite 600, Rosemont, IL 60018 $60,600.00
The proposal was reviewed by Paul Moyano - Senior Project Manager, Angelo Alonzo –
Civil Engineer II, and Jill Ostman - Purchasing Agent. Scoring of the proposal based on
the criteria described in the RFP is shown on the following table.
Selection Criteria
Max
Pts Hampton, Lenzini & Renwick Christopher B. Burke Engineering Thomas Engineering Group Price 15 11 6 15
Schedule 20 20 14 14
Project Understanding 15 15 14 11
Totals 50 46 34 40
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Page 3 of 4
While Thomas Engineering Group offered the lowest overall cost, they had no M/W/EBE
participation which is reflected in their score for Project Understanding. Hampton,
Lenzini & Renwick’s (HLR) bid price is within the engineer’s estimate. They offered
much quicker deliverables, and included MBE participation. Schedule is weighted
highly for this evaluation to avoid delay in the preparation of the design for these 2018
projects. In addition, survey cannot be completed with heavy snow on the ground. The
longer the selected company waits to complete the survey, the more likely it is that
weather will create further delays in delivering the survey to the City. Staff is
recommending award to HLR based on the schedule, cost, and project understanding.
25% utilization goal for M/W/EBE participation is being met by HLR. A memo reviewing
their compliance is attached.
Legislative History:
Construction Engineering & Surveying Services Pre-Qualification (RFQ 16-21), April 13,
2016
Attachments:
Detailed Bid Tabulation and Schedule
M/W/EBE Compliance Review Memo
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Page 4 of 4
2018 CIP Topographic Surveying
Engineering Services (RFP 17-59)
Detailed Bid Tabulation and Schedule
ITEM
Hampton,
Lenzini &
Renwick
Christopher
B. Burke
Engineering
Thomas
Engineering
Group
Survey
A - 2018 Water Main Improvement Projects
1 Dodge Avenue from Howard Street to Mulford Street $6,522.10 $9,500.00 $3,480.98
2 Dewey Avenue from Lake Street to Church Street $6,000.00 $8,900.00 $3,839.54
3 Madison Place from Hartrey Avenue to West End $3,627.63 $2,500.00 $1,715.90
4 Colfax Street from Bryant Avenue to Ridge Avenue $4,454.00 $4,500.00 $2,724.57
5 Colfax Place from Crawford Avenue to East End (Alley)$2,271.00 $2,000.00 $1,227.95
6 Hinman Avenue from Keeney Street to Kedzie Street $5,000.00 $5,500.00 $2,789.87
B - 2018 MFT Street Resurfacing Projects
1 Colfax Street from Ridge Avenue to Sherman Avenue $3,272.00 $5,500.00 $1,742.93
2 Lake Street from Sherman Avenue to Hinman Avenue $3,272.00 $7,900.00 $1,745.93
3 Thayer Street from McDaniel Avenue to Walnut Avenue $3,272.00 $4,500.00 $1,598.76
4 South Boulevard from Custer Avenue to Callan Avenue $2,786.68 $2,600.00 $818.20
5 Monroe Street from Asbury Avenue to Ridge Avenue $3,438.47 $5,700.00 $2,131.98
Plat of Easement
1 1924 Lee Street - Sidewalk $2,500.00 $1,500.00 $1,430.40
Grand Total $46,415.88 $60,600.00 $25,247.01
Schedule
Overall Start 12/5/17 12/4/17 12/11/17
Earliest Draft 12/15/17 12/15/17 1/8/17
Final Drawing Day after COE
comments
1/31/18
Dependent on
Approval
1/31/18
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2018 CIP Topographic Surveying Engineering Services, RFP 17-59, M/W/EBE Memo 11.27.2017
To: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning /City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2018 CIP Topographic Surveying Engineering Services, RFP 17-59
Date: November 27, 2017
The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is
to assist such businesses with opportunities to grow. In order to help ensure such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the City awarded contracts. With regard to this project the 2018 CIP Topographic
Surveying Engineering Services, RFP 17-59, Hampton, Lenzini & Renwick’s total base bid
is $46,415.88, and they will receive 25% credit for compliance towards the M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Millennia Professional Services
2600 Warrenville Road, Ste. 203
Downers Grove, IL 60515
Civil
Engineering
Services
$11,750.88 25% X
Total M/W/EBE $11,750.88 25%
CC: Martin Lyons, Assistant City Manager/CFO
Memorandum
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For City Council Meeting of November 27, 2017 Item A3.5
Business of the City by Motion, Residential Parking Permits
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jill Velan, Parking Division Manager
Subject: Ratifying Past Practice for Eligibility of On-Street Residential Parking
Permits for the 2018 Calendar Year
Date: November 21, 2017
Recommended Action
Staff recommends that the City Council ratify past practice for eligibility of On-Street
Residential Parking Permits to include residents who were allowed to purchase a
residential parking permit in 2017 and still reside at the same address, residents who
live at an address where a sign is currently posted designating the block as a residential
permit parking area, and allow residents to purchase the residential parking permit zone
that is currently posted on their block until the end of 2018.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary
Within the last two years Staff has been reviewing currently ordinances and updating
information about residential parking permits zones on the City’s website. During this
process it has been determined that there are inconsistencies between the City Code
and the signage that is currently posted on the street. In addition, over the years minor
exceptions have been made for residents who live on corners or where a portion of a
street was not included in the original ordinances. This process has resulted in some
residents no longer being eligible to purchase residential parking permits, even though
in some instances there has been posted signage on the streets for well over fifteen
years.
In 2018 the City will be conducting a Comprehensive Parking System Analysis. During
this evaluation the Transportation/Parking Committee will receive recommendations
from parking studies that will be conducted for these residential parking permit zones,
as well as other areas throughout the City. The studies will include public input from
area residents. The Committee will then make recommendations to the City Council for
Memorandum
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any changes to the City Code. During this process the signage on the street and/or the
code will be updated so that by 2019 both will be in sync and correct.
Since it appears that a majority of the residential parking permit zones are affected, all
zones, including parking Districts A through S, EVS 1, EVS 2 and Districts 1 through 16
would be included in the ratification.
This action is being directly forwarded to the Administration and Public Works
Committee and City Council because the renewal period for 2018 residential parking
permits has already started and the Transportation/Parking Committee will not be
meeting on November 29, 2017 due to lack of a quorum.
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For City Council meeting of November 27, 2017 Item A4
Resolution 79-R-17: Plan of Operation and Governance
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Kumar Jensen, Sustainability Coordinator
Subject: Resolution 79-R-17, Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Date: October 23, 2017
Recommended Action:
Staff recommends that City Council adopt Resolution 79-R-17, amending the Plan of
Operation and Governance for the City of Evanston Electricity Aggregation Program to
allow that new residents and small businesses will be periodically enrolled into the
program unless they opt out.
Funding Source:
N/A
Livability Benefits:
Climate & Energy: Reduce material waste, Green Energy Supply, Reduce greenhouse
gas emissions
Background:
On June 12, 2017, the City Council authorized the City Manager to execute a Master
Agreement to Provide Services to an Aggregated Group (RFP 17-33) with Dynegy
Energy Services LLC for a 36-month term with a 100% renewable energy mix for the
fixed price of 7.132 Cents per kilowatt hour. As part of the RFP process, Dynegy agreed
to run supplemental opt out periods during the length of the agreement as requested by
the City, but no more than on a quarterly basis.
Analysis:
The aggregation program currently only runs the “opt out” process one time, at the
beginning of the term. New residents that move into Evanston are able to join the
aggregation program at the same electric rate, but only a few of the new residents find
out about the program and actually join. As a result, during the 36-month term of the
contract there is a considerable loss of electric volume being supplied under the
contract.
Memorandum
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In order to maintain a consistent electric volume supply, staff recommends that the plan
of operation and governance for the electricity aggregation program be modified to allow
the opt out process to be conducted several times during the term of the contract. Only
new residents and small business owners would be contacted and given the opportunity
to opt out of the program.
Staff initially plans to offer the supplemental opt out process twice per year, with the first
one taking place in February 2018.
Legislative History:
Council approval of 24-R-12 adopting the Plan
Council approval of 16-R-13 modifying the Plan
Attachments:
Resolution 79-R-17
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10/11/2017
79-R-17
A RESOLUTION
Amending the Plan of Operation and Governance for the
City of Evanston Electricity Aggregation Program
WHEREAS, pursuant Section 1-92 of the Illinois Power Agency Act, 20
ILCS 3855/1-92 (“Act”), to facilitate competitive retail electric service to promote electric
savings, lower cost of electric supplies, and other benefits, certain governmental entities
may aggregate certain electric consumers within the jurisdiction; and
WHEREAS, on March 20, 2012, the electors of the City of Evanston
approved the City’s plan to create a program for the municipal aggregation of electricity
(“Electricity Aggregation Program”); and
WHEREAS, as required under the Act, the City adopted an Electricity
Aggregation Plan of Operation and Governance on April 10, 2012 by Resolution 24-R-
12 (the “Plan”) to implement its Municipal Aggregation Program and amended the Plan
by Resolution 16-R-13 on March 11, 2013; and
WHEREAS, the Plan currently provides that new residents and
businesses are not automatically enrolled in the Electricity Aggregation Program and
the City seeks to amend the Plan to allow that new residents and businesses will be
periodically enrolled into the program unless they opt out; and
WHEREAS, the City Council has determined that amending the Plan as
provided in this Resolution and the attached City of Evanston Electricity Municipal
Aggregation Plan of Operation and Governance (the “Amended Plan”) would be in the
best interests of the City and its residents,
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79-R-17
2
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and made
a part hereof.
SECTION 2: The City Council hereby adopts the amended City of
Evanston’s Plan of Operation and Governance, attached hereto and incorporated herein
by reference as Exhibit “A”, for the implementation and administration of the City’s
Electricity Aggregation Program in accordance with the Act.
SECTION 3: This Resolution 79-R-17 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2017
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79-R-17
3
EXHIBIT A
Amended Plan of Operation and Governance
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City of Evanston
Electricity Aggregation Program
Plan of Operation and Governance
April 5, 2012
Approved by Evanston City Council April 10, 2012
Revised February 27, 2013 and November 13, 2017
Approved by Evanston City Council March 11, 2013
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Page 2 of 11
1. Purpose of Electricity Aggregation Program & Services
This Plan of Operation and Governance (the “Plan”) has been developed in compliance
with the Illinois Power Agency Act, 20 ILCS 3855/1-92 regarding aggregation of
electrical load by municipalities. The statute defines two types of aggregation programs
that may be enacted by a governmental entity; opt-in aggregation and opt-out
aggregation. The City of Evanston (“City”) will administer an opt-out aggregation
program (the “Program”). Under this Program, the City will aggregate the electric loads
of residential and small commercial retail customers located within the City and then
solicit proposals, select an Alternative Retail Electric Supplier (“Supplier”) and enter into
a service agreement to facilitate the purchase of electricity and related service on behalf
of its residents and small businesses. Customers will be given prior written notice
entitling them to affirmatively elect not to be part of the Program (the “Opt out Notice”).
On November 29, 2011, the City adopted Ordinance 103-O-11, to place the issue of
Opt-Out Governmental Aggregation of Electricity on the March 20, 2012 election ballot.
The registered voters of the City subsequently passed the ballot measure on March 20,
2012. The City will follow the Plan of Operation and Governance (“Plan”) outlined
below. This Plan was presented to the Evanston City Council for introduction and
action on April 10, 2012 after two public hearings are held in accordance with 20 ILCS
3855/1-92 and the City Council adopted said Plan on April 10, 2012. The Evanston City
Council adopted said revisions to the Plan on March 11, 2013 and on November 13,
2017.
The City’s Program seeks to aggregate the retail electric loads of eligible residential and
small commercial retail accounts located within the City to negotiate the most favorable
rates for the generation of supply of electric power. The City’s program will solicit
proposals for both a lowest rate alternative as well as an alternative for a cleaner,
greener supply of electric power that would at a minimum meet the city’s goal of
reducing greenhouse gas emissions as set forth in the Evanston Climate Action Plan.
With a City population of approximately 74,000, the Program has the potential to
combine residential accounts and small commercial accounts into a buying group that
will be attractive to a Supplier. Participation in the Program is voluntary. Any individual
customer (“Member”) has the opportunity to decline to be a Member of the Program and
remain with the local utility (“ComEd”) standard offer of service or to enter into a power
supply contract with any other Alternative Retail Electric Supplier.
Residential and small commercial retail electric customers often lack the ability to
effectively negotiate electric supply services. The City’s Program provides them an
opportunity to benefit from professional representation and bargaining power achieved
through an aggregation program.
The Program is designed to reduce the amount Members pay for electric energy supply
and to gain other favorable terms of service. The City will not buy and resell the power
to the Program Members. Instead, the City will competitively seek proposals and
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Page 3 of 11
negotiate a contract with a Supplier to provide firm, full-requirements generation service
to the Members of the Program. Individual members of the program will enter into an
electric purchase and sale contract with the selected Supplier. The City is not a party to
the contract and is not responsible for performance of the contract beyond negotiating
the safeguards in the contract.
As required by the Act, this Plan of Operation and Governance describes:
1. How the Aggregation Program will provide for universal access to all applicable
residential customers and equitable treatment of applicable residential
customers;
2. How demand management and energy efficiency services will be provided to
each class of customers; and
3. How the Aggregation will meet any other legal requirements concerning
aggregated electric service.
The City and the selected Supplier will follow the Plan set forth in this document.
2. Proposal / Contract Procedures
Following the adoption of this Plan, the City will conduct a proposal process in
compliance with the City Code. The City will retain the full and absolute right to accept,
accept with conditions, or reject any proposals. If this process does not result in the
identification of an acceptable supplier, the City will conclude the proposal process and
not proceed with the Program at that time. The proposal process will include a
qualifications phase and a firm pricing phase. Suppliers which are found to be
responsive and qualified will be invited to submit actionable pricing proposal following
completion and adoption of this Plan. Requirements for company qualifications are
outlined in Section 15.
By majority vote of the Corporate Authorities of the City, the City may select an
Alternative Retail Electric Supplier to provide electric power through the Program
according to the terms of a written Master Agreement to Provide Services to an
Aggregated Group (“Agreement”) entered into by and between the Supplier and the
City. By majority vote of the Corporate Authorities, the City may determine not to enter
into an Agreement with any Supplier and in such event eligible customers shall continue
to purchase electric power through ComEd. If the Corporate Authorities enter into an
Agreement with a Supplier, ComEd will continue to provide and service delivery of the
electricity purchased from the Supplier, and metering, repairs and emergency service
will continue to be provided by ComEd.
The Program may be terminated upon the termination or expiration of the Agreement
without any extension, renewal, or subsequent Agreement being negotiated. Each
individual Member receiving electric supply service under the Program will receive
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notification 45-90 days prior to termination of the Program. At the end of the agreement
term, the City will consult the Supplier regarding the next course of action, which will be
one of the following: 1) switch the Members back to ComEd, 2) switch the Members to a
different Supplier or 3) enter into a new Agreement with the City to continue the
Program.
3. Determination of Rates and Other Charges
3.1 Rates
The City will solicit proposals from Alternative Retail Electric Suppliers (“ARES”)
certified by the Illinois Commerce Commission to provide electricity to aggregation
programs. The proposal documents shall require the suppliers to offer a generation
charge for firm, full-requirements supply. The Members will be charged the price
determined to be the most favorable based on term and energy mix selected.
Members will be notified of the rates and terms of the Program through a direct
mailing sent to each eligible resident and business within the City limits.
3.2 Charges
Neither the City nor the selected Supplier will impose any terms, conditions, fees, or
charges on any Member served by the Program unless the particular term,
condition, fee, or charge is clearly disclosed to the Member at the time the Members
chose stay in the Program and did not elect to opt out.
ComEd will continue to bill for Late Payments, Delivery Charges and Monthly
Service Fees, and any other typical fees. These charges apply whether or not a
Member switches to the Program’s Supplier. Switching generation suppliers will not
result in any new charges billed to the Member.
3.3 Switching Fees
Should ComEd assess a switching fee for Members voluntarily remaining in the
aggregation program; the terms and conditions will be written to require the selected
Supplier shall pay the switching fee without assessing the fee to the Members.
3.4 Early Termination Fee
Members may terminate their agreement without penalty if they relocate outside of
the City or if they decide to go back to ComEd for their energy supply. Members that
leave the Program for other reasons, such as switching to another Supplier may be
assessed an early termination fee by the Supplier. The City will negotiate with the
Supplier to ensure that any early termination fee assessed against the Members is
reasonable and clearly stated in the electric purchase and sale terms and conditions
sent to the Members with the Opt-out Notice.
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4. Contents of the Proposal
Suppliers which are found to be responsive and qualified will be formally invited to
submit actionable pricing and will be sent a formal request for proposals. Key items to
be included in the proposal include the following:
4.1 Term of Agreement:
Proposals by prospective suppliers shall provide pricing for terms between 12 to 36
months in duration. The City will select the duration which offers the City the most
protection against future increases in energy prices.
4.2 Power Mix:
Proposers will quote rates for the following energy mixes:
a. Lowest Price Mix – The lowest priced electricity supply available from an
ARES using, at a minimum, renewable energy consistent with the Illinois
Renewable Portfolio Standard (“IRPS”) required by law.
b. Renewable Energy - REC Supported Mix. Electricity with a percentage of the
energy used by the aggregated accounts will be offset by Renewable Energy
Credits (“REC”). RECs shall be Green-e certified.
c. Renewable Energy-Non REC Supported Mix. Electricity where a percentage
of the energy used by the aggregated accounts will come from renewable energy
that is not REC based. Renewable energy may come from a power purchase
agreement (“Power Purchase Agreement”), distributed generation or any other
such sources as long as the electricity is created through a renewable source.
4.3 Rates:
The documents shall require the ARES to provide the rate information in the
following format:
Energy Mix Options
Rate Period Best Rate –
IRPS
REC
Supported
12 month or 36
month term
25% to 100%
Rec
Supported
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Page 6 of 11
The City’s intent in soliciting the proposals is to provide residents with delivered
electricity prices that are always less than ComEd’s applicable rates. The City is
also interested in selecting a renewable energy option in a cost effective way.
5. Determination of Eligible Customer Pool
Under the opt-out aggregation provisions, all eligible electric consumers within the City
will be automatically included in the Program. However, such customers will be given
prior notice entitling them to affirmatively elect not to be part of the Program.
Prior to mailing opt-out notices, a thorough review will be performed to see that all
ineligible customers are excluded. The review process will include the efforts of
numerous parties and utilize a number of resources:
ComEd will query their customer database using best efforts to capture all
accounts within the City limits.
The Supplier, with assistance from the City, using available City resources and
publicly available material shall screen out customers who are not located within
the City limits. Those resources may include any or all of the following: property
records, water and/or sewer records, fire and/or police department address
records, 911 address records, street listings, City maps, internet maps, county
parcel mapping databases, and geographical information systems (GIS).
Ineligible accounts will be screened out based on codes provided in the ComEd
data.
The data shall be reviewed to see that all zip codes have been included, all
streets included, all customer classes, all customer rate schedules, and finally
that an expected total for a community of this population was turned over.
Any suspected omissions will be reported to ComEd along with a request to
furnish that data.
6. Opt-Out Process
The City is using an Opt-Out form of Governmental Aggregation under the Act. Any
such person that opts-out of the aggregation program pursuant to stated procedure will
default to the standard service offer provided by ComEd until the person chooses an
alternative supplier.
When a successful supply offer is found, the City shall order the eligible customer list
from ComEd. ComEd shall turn over the list to the City upon request within a
reasonable time period. Once the City obtains the list, it will be shared with the selected
Supplier and they will have thirty (30) days from the City’s receipt of the data to mail the
Opt-out Notices to all eligible Members receiving an offer.
The selected Supplier will be required to pay for printing and mailing of Opt-out Notices.
The notices will be mailed to the owner or occupant residing at the electric account
mailing address shown on ComEd’s customer list. The selected Supplier and the City
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will agree upon the format and content of the Opt-out Notice prior to mailing the notice
to eligible Members. A City official will sign the notice and it will contain the City’s name
and logo on the outside of the envelope to clearly indicate to the recipient that it is a
notice from the City. The City will review and approve any additional attachments to be
included in the opt-out notices.
Prior to mailing the Opt-out Notices, a thorough review will be performed of the
customer list to ensure that all eligible Members receive the Opt-out notice. The review
process will include the efforts of numerous parties and utilize a number of resources as
specified in Section 5 of this Plan.
Following acceptance of an offer by the City, the Supplier will mail the Opt-out Notices
to eligible Members receiving an offer. Members will have at least twenty-one (21) days
from the postmark date on the notice to postmark the return opt-out card if they do not
wish to participate in the City’s program. The Supplier shall offer at least 2 additional
means of opting out, such as, a toll-free phone number, website, or email address. The
selected Supplier will not enroll the accounts which affirmatively opted out of the
Program.
In the event that an eligible Member is inadvertently omitted from the Program, the
Supplier shall, upon request, enroll the eligible Member at the group rate for the
remaining term.
All members of the Program will also be given an opportunity to opt-out without penalty
at least once every three (3) years.
Procedure Steps:
a. The selected Supplier and the City will agree upon the format of the Opt-out
Notice and other documents to be included in the mailing prior to mailing it to eligible
Members.
b. The selected Supplier will distribute an Opt-Out Form to all eligible Members via
first-class U.S. Mail.
c. Recipients will have at least twenty-one (21) days from the postmark on the Opt-
out Notice to notify the selected Supplier if they do not want to be part of the
Program.
d. Members will be able to opt-out by returning an opt-out card via U.S. Mail to the
selected Supplier. The Supplier shall offer at least two additional means of opting
out, such as a toll-free phone number, website, email address, or fax number.
e. The opt-out notice will clearly notify the Program Members of the rates to be
charged for electricity and other terms of the contract with the selected supplier.
f. The selected Supplier will not enroll those accounts opting out from the Program.
g. Additionally, Members who do not opt-out under step d above will receive written
notification from ComEd stating that they are about to be switched to the new
Supplier. The ComEd notice will inform the Member that they have seven (7) days
to rescind the contract by contacting ComEd.
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7. Customer Classes Included
The Program provides for universal access and equitable treatment of all eligibl e
customers. Utility rules approved by the Illinois Commerce Commission (“ICC”) or other
regulatory agencies may limit eligibility to enroll in the aggregation program.
The following eligibility requirements apply:
• Customers must not have opted-out of the Program
• Customers must not be supplied generation service from another supplier
• Commercial customers must have a Peak Demand of <= 100kW
• Residential customers must live within the City limits
• Customers must not be an “hourly rate” ComEd customer
• Customers must not be on ComEd’s “bundled hold”
Customers receiving power from ComEd under particular tariffs as they may be
approved and/or amended by the Illinois Commerce Commission from time to time may
not be eligible to enroll in the aggregation program.
While providing for universal access to all eligible customers, specific savings for each
such customer may depend upon the load usage patterns of that customer. Thus, a
Supplier’s offer may not provide to all Members equal economic savings opportunity as
compared to ComEd’s prevailing rate
8. Billing Procedures
The Program will utilize the coordinated billing services of ComEd and the selected
Supplier. Customers will receive a single bill from ComEd that itemizes among other
things, the cost of generation provided by the Supplier.
Members are required to remit and comply with the payment terms of ComEd. The City
will not be responsible for late or no payment on the part of any of the Members.
Furthermore, slow or no payment on the part of some Members will not adversely
impact the rates charged to other Members.
9. Credit / Deposit Requirements
Collection and credit procedures remain the responsibility of ComEd, the selected
Supplier, and the individual Member. Members are required to remit and comply with
the payment terms of ComEd and/or the Supplier. This Program will not be responsible
for late or no payment on the part of any of its Members. The City will have no separate
credit or deposit policy.
10. Procedures for Handling Customer Complaints and Dispute Resolution
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Members have multiple means of addressing complaints. As a general rule, concerns
regarding service reliability should be directed to ComEd, billing questions should be
directed to ComEd or the selected Supplier, and any unresolved disputes should be
directed to the ICC.
11. Moving Into the City
Residents and businesses that move into the City will NOT be automatically periodically
included in the City’s Program. However, customers wishing to opt-in to the Program
may contact the Supplier to obtain enrollment information. There is no guarantee that
customers opting-in at a later date will receive the same price as did the initial
participants. The Supplier will mail Opt-out Notices to eligible new members receiving
an offer. New members will have at least twenty-one (21) days from the postmark date
on the notice to postmark the return opt-out card if they do not wish to participate in the
City’s program. The Supplier shall offer at least two (2) additional means of opting out,
such as, a toll-free phone number, website or email address. The selected Supplier will
not enroll the accounts which affirmatively opted out of the Program. New members will
receive the same price as the initial participants.
12. Moving Within the City and Maintaining the Same Account Number
The selected Supplier shall continue service at the same rate and under the same terms
and conditions for any Member who relocates within the City prior to the expiration of
the contract term, providing that the Member notifies the Supplier of their desire to do so
with thirty (30) days notice. Moving within the City may cause the Member to be served
for a brief period of time by ComEd. The Supplier shall have the right to bill the
participant for any associated switching fee imposed by ComEd. Members may also
opt-out without penalty under these circumstances.
13. Joining the Aggregation Group after Opting-Out
Members who have left the aggregation group and wish to rejoin at a later date are
treated in the same manner as new residents moving into the City. These customers
may contact the Supplier at any time to obtain enrollment information. There is,
however, no guarantee that customers opting-in at a later date will receive the same
price as did the initial participants.
14. Joining the Aggregation Group after ending an agreement with another
Supplier
Residents and businesses that were under contract with a Supplier at the start of the
Program were not initially eligible for the program. However, they can join the program
at a later date once their contract with their current Supplier has ended. These
customers may contact the Supplier at any time during the Term of the program to
obtain enrollment information. There is, however, no guarantee that customers opting-
in at a later date will receive the same price as did the initial participants.
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15. Reliability of Power Supply
The Program will only affect the generation source of power. ComEd will continue to
deliver power through their transmission and distribution systems. Responsibility for
maintaining system reliability continues to rest with ComEd. If members have service
reliability problems, they should contact ComEd for repairs. The ICC has established
“Minimum Reliability Standards” for all utilities operating distribution systems in Illinois.
Customer outages, duration of outages, interruptions, etc., are monitored to ensure
reliability remains at satisfactory levels.
In addition to maintaining the “wires” system, ComEd is required to be the “Provider of
Last Resort.” This means, should the selected Supplier fail for any reason to deliver
any or all of the electricity needed to serve the Members needs, ComEd will
immediately provide for the shortfall. ComEd would then bill the Supplier for the power
provided on their behalf. The Supplier cannot pass on the additional costs incurred to
the Members from charges by ComEd from performing services and supply as a last
resort.
16. Supplier Qualification Process
The City will conduct a qualifications process to identify Suppliers which are qualified to
provide electric power to the Program. Only Suppliers meeting strict criteria and
providing complete responses to the request for qualifications will be considered for the
firm pricing process. A summary of key qualifications criteria is provided below:
Certified by the Illinois Commerce Commission.
Registered with ComEd to do business in their service territory. Both the
certification and registration ensure that Suppliers possess the managerial,
technical, and financial competence to perform the services they offer.
Agree to sign the Master Service Agreement with the City as provided in the
request for qualifications documentation.
Demonstrate creditworthiness by possessing an investment grade long-term
bond rating from a major rating agency.
Submit a complete response to the request for qualifications including the
submission of references, completed certification forms, litigation history, detailed
scope of work, and company history and experience.
Pursuant to 20 ILCS 3855/1-92, Supplier shall:
Provide for universal access to all applicable residential customers and equitable
treatment of applicable residential customers.
Describe demand management and energy efficiency services to be provided to
each class of customers.
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Meet any requirements established by law concerning aggregated service
offered pursuant to the 20 ILCS 3855/1-92.
The following factors will be evaluated for each Supplier that submits a proposal:
The qualifications of the Supplier to conduct a municipal aggregation based on
references, past experience, financial information and litigation information.
Rate and power mix.
Willingness of Supplier to execute the proposed Master Agreement to Provide
Services to an Aggregated Group
Completeness of Proposal.
Proposed aggregation implementation plan.
Quality of customer service procedures and resources.
Suppliers which are found to be responsive and qualified will be notified as such and will
be formally invited to submit firm pricing following the adoption of this Plan.
17. Miscellaneous
The operation of the City’s Program may be impacted by any of the following:
Amendments to the Act
Federal Energy Regulatory Commission (FERC) tariffs that may be enacted or
amended from time to time.
Illinois Commerce Commission (ICC) rules and regulation as may be enacted or
amended from time to time.
ComEd tariffs as approved or amended from time to time by the ICC.
Federal, state, and local laws.
Rules, regulations, and orders approved or enacted by federal, state, or local
regulatory agencies.
The City will maintain a copy of this Plan of Operation and Governance on file at its
administrative office. This Plan will be kept available for public inspection. It will, upon
request, be copied for any existing or potential Member of the aggregation in
accordance with the City rules for copying public documents.
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For City Council meeting of November 27, 2017 Item A5
Resolution 91-R-17, MOU with Northwestern re. Annual Payments
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Resolution 91-R-17, Authorizing City manager to Execute a Memorandum
of Understanding with Northwestern University Regarding Annual
Payments by the University
Date: November 27, 2017
Recommended Action:
City staff recommends Council adopt Resolution 91-R-17 authorizing the City Manager
execute a memorandum of understanding with Northwestern University regarding
annual University payments to the City, and matters related to property within the
boundaries of the Research Park zoning district.
Livability Benefits:
Built Environment – Enhance Public Spaces and Provide a Stable Property Tax Base
Background and Analysis:
In a letter dated January 31, 2017, the University indicated that it was acquiring 1840
Oak Avenue. In that letter, the University indicated it would commit to making annual
voluntary payments each December in the amount of $350,000 to the City. Following
City Council direction, staff submitted the attached February 13, 2017 and March 13,
2017 memorandums which framed further discussion on these matters. Those memos
summarized issues and actions related to the Northwestern University/Evanston
Research Park (NUERP).
Since the discussion in Spring 2017, staff worked with University’s general counsel to
develop a shared understanding regarding property issues related to the NUERP. Staff
also engaged the University regarding future payments to the City referenced in the
University’s January 31, 2017 letter.
Early on, it was determined that a memorandum of understanding (MOU) between the
City and the University was the preferred choice to memorialize all current and future
understandings and agreements of the City and the University on these matters. Staff
negotiated the proposed MOU with the University, and its general counsel advises that
the University approves it to concept and form. The proposed MOU is attached to
Resolution 91-R-17, and requires Council authorization for the City Manager to execute.
Memorandum
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The MOU, if approved, would do the following:
• Document the University’s commitment to pay annual payments to the City every
December in an amount corresponding to the property tax revenues that would
otherwise be received and disbursed from property taxes paid and collected from
1840 Oak Avenue, 2522 Orrington Avenue, and 630 Clinton Place. (To recap,
the current payment amount for these 3 properties is $350,000 per year).
• Document the University’s commitment, in Section 3 of the MOU, to adjust such
payments payable to the City, and to reasonably cooperate with the City
regarding same.
• Clarify and fix the respective title to property issues which were unresolved
following the dissolution of the NUERP during the late 90’s-early 2000’s.
• Memorialize that the University may acquire other properties in the Research
Park zoning district, provided first however, that it must commit to making annual
payments to the City in the same manner as the payment in Section 3 for the
current subject 3 properties.
Execution of this MOU is a positive example of City-University collaboration. The MOU
conforms to the expectations of the City, District 65, and District 202, that they have
access to stable revenues derived from their statuses as property taxing entities. The
MOU follows City Council Resolution 23-R-17 memorializing City action to allocate and
reimburse District 65 and District 202 funds commensurate in dollar value to the
revenue otherwise payable if the 3 properties remitted property taxes to Cook County.
Staff will be present at the November 27, 2017 Committee and Council meetings to
respond to questions and inquiries.
Legislative History:
See attached Resolution 23-R-17, adopted March 13, 2017.
Attachments:
Resolution 91-R-17, with attached Exhibit A, Proposed Memorandum of Understanding
with Northwestern University
Resolution 23-R-17, with Staff transmittal memo
February 13, 2017 Staff memo
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11/15/2017
91-R-17
A RESOLUTION
Authorizing the City Manager to Execute a Memorandum of
Understanding with Northwestern University Regarding Annual
Voluntary Payments by the University
Legislative Statement. Northwestern University (“Northwestern”) is the
owner of real property located at 1840 Oak Avenue, 2522 Orrington Avenue, and 630
Clinton Place (collectively, the “Properties”).
The Properties lie within the following taxing districts: the City of Evanston
(“City”), Evanston/Skokie School District 65 (“District 65”), and Evanston Township High
School District 202 (“District 202”) (collectively, the “Taxing Entities”). Due to
Northwestern’s acquisition of the Properties as a tax-exempt entity, the Properties are
exempt from remitting property taxes to Cook County, the revenues from which would
then be distributed to the Taxing Entities. By way of a January 31, 2017 written
commitment issued to the City, Northwestern stated that to protect and preserve City
revenues and demonstrate its commitment to the City and Evanston schools,
Northwestern committed to making annual voluntary payments to the City in the amount
of three hundred fifty thousand dollars ($350,000.000) per year for the Properties.
The City Council subsequently adopted Resolution 23-R-17, which
memorialized the City’s intent to allocate and reimburse District 65 and District 202
funds that are commensurate in dollar value to the property tax revenue that those two
school districts would otherwise receive if the Properties remitted property taxes to
Cook County.
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91-R-17
~2~
The City Council determined that the best interests of the City would be
served by executing a memorandum of understanding (“MOU”) with Northwestern to
memorialize the agreement between the City and Northwestern regarding the subject of
annual voluntary payments and other actions related to the dissolution of the Northwestern
University/Evanston Research Park.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing legislative statement is hereby found as fact and
incorporated herein by reference. The Legislative Statement in Section 1 is declared to
be prima facie evidence of the law of the City and will be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 2: The City Manager is hereby authorized to execute the attached
Exhibit A, the MOU between the City and Northwestern. The Corporation Counsel is
authorized to approve the MOU as to form and legality prior to its execution by the City
Manager.
SECTION 3: This resolution will be in full force and effect from and after the date
of its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: November 27, 2017
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91-R-17
~3~
EXHIBIT A
MEMORANDUM OF UNDERSTANDING
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For City Council meeting of March 13, 2017 Item
Resolution 23-R-17: Regarding Northwestern University Voluntary Financial
Contribution; Reimbursement of Funds to Evanston School Districts
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Michelle L. Masoncup, Deputy City Attorney
Subject: Report Regarding Northwestern University’s Voluntary Annual Payments
Referenced in its January 31, 2017 letter to the City; Resolution 23-R-17
Regarding Reimbursement of Funds to Evanston School Districts
Date: March 13, 2017
Recommended Action:
Staff recommends City Council: (a) receive this report regarding a recent Northwestern
University property acquisition of 1840 Oak Avenue and a status report on the
remaining properties owned by Northwestern in the Research Park; and (b) adopt
Resolution 23-R-17 memorializing the City’s commitment to reimburse Evanston/Skokie
School District 65 and Evanston Township High School District 202 their respective
shares of Northwestern University’s voluntary annual payments to the City.
Livability Benefits:
Built Environment – Enhance Public Spaces and Provide a Stable Property Tax Base
Summary:
A. Property Status Report on 1840 Oak
Following Alderman Fiske’s Aldermanic reference requesting City staff to evaluate NU’s
purchase of real property in the Research Park district (1840 Oak Avenue), City staff
conducted a review of the voluminous record of transactions and City ordinances from
the 1980’s to the early 2000s regarding the Research Park district.
To recap, on March 24, 1988, a Declaration of Covenants, Conditions, and Restrictions
for the Northwestern University/Evanston Research Park (“CCR”) was executed and
recorded that set forth specific covenants and restrictions regarding future development
for a specific area. The parties to the CCR are TOPCORP, Inc., Northwestern
University, and Research Park, Inc. Section 5.3 of the CCR states in pertinent part:
Memorandum
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Consent Required for Certain Transfers, “Without the prior written consent
of the City, no portion of the Property (other than Parcel 14) shall be sold,
conveyed, leased or otherwise disposed of to a tax exempt entity..”.
On May 26, 2000, a Partial Termination of the CCR was executed by a successor entity
to TOPCORP. The Partial Termination specifically authorized the removal of Parcel
2/1840 Oak (11-18-112-040-0000; 11-18-112-042-0000; and 11-18-112-005-0000) from
the restrictions contained within the CCR. Attached is a copy of the recorded Partial
Termination.
Northwestern University’s recent purchase of 1840 Oak did not violate the terms of the
CCR because in 2000, this Parcel was removed from the restrictions contained with the
1988 CCR. Staff recently met with our counterparts in Northwestern’s General
Counsel’s office, and engaged in a productive dialog regarding these matters.
Remaining Northwestern Owned Properties in Research Park
The rest of the Northwestern University properties within the Research Park area are
identified in the attached map.
Properties that are Tax Exempt
1. 906-910 University Place (11-18-118-009-0000):
• Owned by NU at the time of CCR’s execution (Parcel 13). No change in use
since the CCR was put in place.
• This property is .87 acres in size
• If the University sought to sell this parcel, the CCR is still operative and
requires the City’s consent prior to any sale.
2. Surface parking lot at corner of University Place and East Railroad Avenue (11-18-
117-006-0000):
• Referred to as Parcel 7 in CCR
• Conveyed by the City to Northwestern University in 1999
• This property is 1.37 acres
• If the University sought to sell this parcel, the CCR is still operative and
requires the City’s consent prior to any sale.
Paying Property Taxes
3. 1801 Maple Avenue (11-18-118-008-8001)
• Owned by NU at the time of CCR’s execution (Parcel 14);
• Underlying land is still owned by Northwestern and tax exempt; but
• The commercial businesses within the building pay property taxes; total taxes
paid by the four businesses in 2015 were $124,421.
B. Resolution 23-R-17 Northwestern Voluntary Contribution and School District
Reimbursement
In a letter dated January 31, 2017, the University indicated that it was acquiring three
properties (630 Clinton, 2522 Orrington, and 1840 Oak). In that letter, the University
indicated it would commit to making annual voluntary payments each December in the
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amount of $350,000 to the City. While not explicitly stated in the letter, this payment
amount roughly corresponds with the property taxes that would otherwise be payable
by a taxable entity or individual.
The estimated tax amount for 2016 for the three properties totals $317,253.
1. 630 Clinton (not in Research Park) (05-35-410-020-0000) paid $26,096
2. 2522 Orrington (not in Research Park) (11-07-105-016-0000) paid $15,743
3. 1840 Oak (in Research Park) (11-18-112-040-0000) paid $275,413
Resolution 23-R-17 memorializes the City’s commitment to allocate and reimburse
District 65 and District 202 funds that are commensurate in dollar value to the revenue
received from Northwestern from the annual $350,000 voluntary payments to the City.
The City will distribute District 65 and District 202’s proportionate share according to the
taxing rate. The Resolution also directs staff to prepare an MOU with the Districts
concerning this subject and to return to Council with a related Ordinance.
Attachments:
Current Map of Northwestern University owned properties in Research Park
May 31, 2000 Partial Termination of Covenants, Conditions and Restrictions and
Easements for Northwestern University/Evanston Research Park
Resolution 23-R-17
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1889
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1755
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1741
1801
1725
1818
1720
1710
1706
1704
1735
1765
1720
1740
1718
18901881101010121014101610181020102210241026102810301032
1880
1874
9069101840
1801
Surface Parking Lot
Emerson St
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Clark St
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Clark StOak AveE
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11-18-112-040-0000
11-18-117-006-0000
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11-18-118-009-0000
Northwestern parcel
Other parcel
Building
Railroad010020030050Feet
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Northwestern University property in the Research Park
NUParcelsInRP.mxd - 3/6/2017 - This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.280 of 360
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For APW Committee meeting of February 13, 2017 Item
For Discussion
To: Honorable Elizabeth B. Tisdahl and Members of the City Council
City Manager, Wally Bobkiewicz
From: W. Grant Farrar, Corporation Counsel
Michelle Masoncup, Deputy City Attorney
Subject: Former Research Park Properties/Recent Northwestern University
Property Acquisition
Date: February 13, 2017
Recommended Action:
City staff submits this report and requests direction regarding Northwestern University’s
recent property acquisition within the boundaries of the Research Park zoning district.
Livability Benefits:
Built Environment – Enhance Public Spaces and Provide a Stable Property Tax Base
Background and Analysis:
Property Status
Alderman Fiske made an Aldermanic reference requesting City staff evaluate an
expected purchase of real property in the Research Park district (1840 Oak Avenue) by
Northwestern University. This evaluation necessitated a review of agreements put into
place by the City and Northwestern University in the 1980s to govern future transactions
in the Research Park district.
In a letter dated January 31, 2017, the University indicated that it was acquiring 1840
Oak Avenue. In that letter, the University indicated it would commit to making annual
voluntary payments each December in the amount of $350,000 to the City.
The PIN for the property is 11-18-112-040-0000. City records indicate the transfer
stamp was purchased on January 19, 2017. The purchase price was $4,500,000 and
the transfer stamp fee was $22,500. Cook County Assessor records indicate that the
property tax payable at 1840 Oak for 2015 was $275,860.
We requested the University clarify with us if it closed the sales transaction for this
property.
Memorandum
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Historical Background on Research Park and Property
The history of the Research Park is long and winding, and exceeds the scope of this
memorandum. On February 5, 1986, Northwestern and the City executed a Statement
of Understanding (“SOU”) that outlined future transactions, the creation of TOPCORP to
which the City and Northwestern were members, and which parties would own certain
parcels of land if all could be acquired. Recital 3 in this SOU recites that “…certain
lands shall be conveyed to TOPCORP and thereby placed on the tax rolls,….”.
On March 24, 1988, a Declaration of Covenants, Conditions, and Restrictions for the
Northwestern University/Evanston Research Park (“CCR”) was executed and recorded
that set forth specific covenants and restrictions regarding future development for a
specific area. The parties to the CCR are TOPCORP, Inc., Northwestern University,
and Research Park, Inc. The boundaries of the Research Park are identified on page
115 of the CCR, which identifies the properties included by number, 1840 Oak is Parcel
2. (Map attached).
Page 20, Section 5.3 of the CCR states:
Consent Required for Certain Transfers. Without the prior express written consent
of the City, no portion of the Property (other than Parcel 14) shall be sold,
conveyed, leased or otherwise disposed of to a tax exempt entity (other than the
City or, in the case of a Parcel upon which the University is constructing or will construct
a parking structure in accordance with the terms of the Development Agreement, the
University, provided that the foregoing shall not be deemed in any manner to obligate
the University to construct such parking structure) if the result thereof would be to
exempt such portion of the Property from the payment of general real estate
taxes. [Emphasis added]
Page 30, Section 10.1, provides the duration of the CCR is until December 31, 2086.
Page 40, Section 14.9, provides that the covenants within this CCR run with the land
However, given that Ald. Fiske’s referral is recent, there remains a voluminous record of
documents relating to Research Park formation and the chain of title relative to
transactions of Parcel 2/1840 Oak, to comprehensively evaluate. In short, we will need
to unpack and evaluate 30 years of documents, memorandums and related information.
Only after this lengthy review is completed, will the Law Department be in a position to
further opine concerning matters related to the applicability of the 1988 CCR and related
documents implicated by Ald. Fiske’s referral. However, the information and points
identified in this memorandum can shape City – University dialog regarding 1840 Oak
and related matters.
Staff, by way of this memorandum, requests direction concerning same.
Attachments:
Research Park Boundary Map
February 5, 1986 Statement of Understanding between the City and NU (first SOU)
March 24, 1988 Declaration of Covenants, Conditions, Restrictions and Easements for
Northwestern University/Evanston Research Park
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For City Council meeting of November 27, 2017 Item A6
Ordinance 144-O-17: Amending Class J Liquor License to Allow the Sale of
Alcoholic Liquor at 11:00 a.m. on Sundays
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 144-O-17, Amending Subsection 3-4-6(J) of the City Code to
Allow Class J Liquor Licenses the Sale of Alcoholic Liquor at 11:00 a.m.
on Sundays
Date: November 14, 2017
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 144-O-17.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Ordinance 144-O-17 amends Evanston City Code of 2012 Subsection 3-4-6(J) to permit
the sale of alcohol on any given Sunday beginning at 11:00 a.m. Currently, Class J
liquor license holders are permitted to sell alcohol on any given Sunday beginning at
12:00 noon. This Ordinance permits the sale of alcohol on any given Sunday beginning
at 11:00 a.m. The request comes from Ben Smylie speaking on behalf of Smylie Bros.
Restaurant and Brewery.
Legislative History:
At the November 8, 2017 Liquor Control Review Board (“LCRB”) hearing, the Board met
and reviewed the aforementioned request. The LCRB approved amending the J license
classification to allow for an 11:00 a.m. start time to sell alcohol. Accordingly,
Ordinance 144-O-17 reflects this amendment.
Attachments:
Ordinance 144-O-17
Minutes of the November 8, 2017 Liquor Control Review Board meeting
Memorandum
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144-O-17
AN ORDINANCE
Amending Subsection 3-4-6-(J) of the City Code to Allow for Sale of
Alcohol at 11:00 a.m. on Sundays, for On-Site Consumption
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class J of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised to read as follows:
J Brewpub Liquor Beer $7,500 $7,500 2 Core
On-Site Liquor Permitted
Hours:
11 a.m. -- 1 a.m. (Mon-
Thurs);
11 a.m. — 2 a.m. (Fri-
Sat);
12 p.m.11 a.m. — 1 a.m.
(Sun)
Off-Site Beer Permitted
Hours:
10 a.m. – 10 p.m. (Mon-
Thurs);
10 a.m. — 11 p.m. (Fri-
Sat);
11 a.m. — 10 p.m. (Sun)
SECTION 2: Subsection 3-4-6-(J) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
(J) CLASS J licenses, which shall authorize the retail sale of beer in combination
brewpub restaurants, which beer is brewed by the licensee at any of its
designated premises in a brew pub for consumption on or off the licensed
premises and the sale of alcoholic liquor excluding beer for consumption on the
premises where sold. Notwithstanding any of the foregoing, the on-premises
consumption of beer and other alcoholic liquor is permitted only in the restaurant
area.
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~2~
No Class J license may be granted to, or retained by, an establishment in which
the facilities for food preparation and service are not primarily those of a
"restaurant," as defined in Section 3-4-1 of this Chapter. Establishments holding
Class J licenses must have some food service available when alcoholic liquor,
including beer brewed at any of the licensee's designated locations, is being sold.
Class J licenses authorize retail sales of beer for off-premises consumption only
in original packages to persons of at least twenty-one (21) years of age, Class J
licenses shall be issued only to premises located within the core area.
Each Class J license shall be subject to the following conditions:
1. It shall be unlawful for a Class J licensee to sell a single container of beer
for off-premises consumption unless the container is greater than or equal
to twenty-two (22) fluid ounces or .65 liters.
2. Beer purchased in original packages for consumption off the licensed
premises shall not be consumed in the restaurant. All beer sold for
consumption off the premises shall be placed in a paper or plastic bag
prior to its delivery to the purchaser.
3. During authorized hours of business, Class J licensees may offer for
onsite consumption samples of beer brewed by the licensee and permitted
to be sold pursuant to this classification. Licensees shall not provide more
than three (3) free samples, each of which shall not exceed two (2) fluid
ounces, to any person in a day. Licensees may sell for onsite consumption
samples of the beer permitted to be produced and sold pursuant to this
classification, provided the total quantity of the sampling package,
regardless of the number of containers in which the beer is being served,
does not exceed sixteen (16) fluid ounces.
4. It shall be unlawful for the holder of a Class J license to offer for sale at
retail any beer in original packages for consumption off the premises
where sold before the hour of 10:00 a.m., or after the hour of 10:00 p.m.,
on Monday through Thursday; before the hour of 10:00 a.m., or after the
hour of 11:00 p.m., Friday and Saturday; and before the hour of 12:00
noon and after the hour of 10:00 p.m. on Sunday. The sale of beer for
offsite consumption is limited to the hours of 10:00 a.m. until 10:00 p.m.
Monday through Thursday, 10:00 a.m. until 11:00 p.m. Friday through
Saturday; 11:00 a.m. until 10:00 p.m. on Sunday. The sale of alcoholic
liquor for onsite consumption is limited to the hours of 11:00 a.m. until 1:00
a.m. the following day on any given Sunday through Thursday; 11:00 a.m.
until 2:00 a.m. the following day on any given Friday and Saturday.
5. The combination brewpub restaurant must have a valid brew pub license
from the State of Illinois for the brewing of beer.
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
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The annual fee for such license shall be seven thousand five hundred dollars
($7,500.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable to the provisions of Section 3-4-7 of this Chapter, shall be seven
thousand eight hundred seventy-five dollars ($7,875.00).
No more than two (2) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
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Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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Page 1 of 3
C
MEETING MINUTES
Liquor Control Board
Wednesday, November 8, 2017 2:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty (/ Local Liquor Control Commissioner);
Marion Macbeth; Dick Peach
Members Absent: None
Staff Present: Mario Treto, Theresa Whittington
Others Present: Ben Smylie (Smylie Bros); Heather Behm (Union Squared); Tony
Compaglia (Beer Shop HQ); Peter O’Malley (Beer on Central);
Sandeep Ghaey (Vinic Wine)
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
2:03 p.m.
NEW BUSINESS
Smylie Brothers Brewing Company, LLC, dba Smylie Bros Restaurant and
Brewery, 1615 Oak Avenue
Ben Smylie (BS), owner, requested an amendment to liquor license class J (brew pub)
to change Sunday alcohol service hours from Noon to 1am to 11 am to 1 am. BS stated
that offering service at 11 a.m. on Sunday will make Sunday hours consistent with
service hours for rest of the week. It was discussed and noted that there is not currently
a State law that requires alcohol service to begin at Noon or later on Sundays Mayor
Hagerty expressed his zero tolerance for underage drinking. He then asked if Smylie
Bros has had any liquor violation, BS responded that they had one issue in the first year
they opened that was a training issue that was rectified with the staff.
The Local Liquor Control Commissioner asked the members if there were any further
questions or concerns over the request. None were voiced. The Board recommended
the amendment be introduced at the City Council meeting on November 27, 2017.
E-Country, LLC, dba Union Squared Evanston, 1307 Chicago, Avenue
Heather Behm (HM), owner, requested a change in license class from Class D
(restaurant/liquor) to class A (restaurant/beer shop) or Class I (restaurant/package
store) and a discussion/consideration of delivery of packaged alcohol for off-site
consumption. HM explained the carry-out portion of the business has been growing and
she would like to expand upon the trend. Many customers ask if they may purchase
alcohol as part of their carry out order. Theresa Whittington explained that license class
A is a restaurant/packaged goods hybrid model that was designed around a “bake at
home” pizza product. Currently no one holds that license class.
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Mayor Hagerty asked HM what sort of alcohol and quantities she is interested in selling.
HM responded that she does not anticipate anyone wanting a huge quantity of alcohol.
HM envisions one cooler that contains the beer and wine offerings. Union Squared does
sell canned cocktails for on-site consumption and ideally would also like to sell those.
Marion Macbeth worried about whether or not there should be limits to how much one
can buy for off-site consumption. It was noted that most of the packaged goods licenses
do not have limits on how much can be sold at one time. HM responded that quantities
available are naturally limited due to the size of cooler and the retail price of the alcohol.
Mario Treto noted that the 20% square footage restriction for packaged goods
addresses that issue. It was determined that a class A would be the most appropriate
license class for Union Squared’s proposed business model. HM inquired about the
possibility of offering alcohol for delivery with food. The logistics of checking ID’s were
discussed. Mayor Hagerty expressed that he is not inclined to recommend alcohol
delivery at this point in time. Dick Peach also expressed concern about delivery. He
stated that he was concerned about too many people under 21 years of age ordering
pizza and beer. HM stated that the people delivering the pizza would be employees of
Union Squared and would be trained to check ID’s. Mario Treto inquired whether Union
Squared currently uses third party food delivery services such as Grub Hub and Uber
eats. HM said they have plans to expand the business and designate more room in the
restaurant for carry-out and delivery service, at which point she plans to discontinue
third party delivery service as she feels Union Squared can do a better job of it. Mayor
Hagerty is not in favor of delivery.
The Local Liquor Control Commissioner asked the board members if there were any
further questions or concerns over the request. None were voiced. The Board
recommended an amendment to license class A to remove restriction to “bake at home”
pizza and issuance of a class A liquor license to be introduced at the City Council
meeting on November 27, 2017.
Beer Shop HQ
Tony Compaglia (TC) requested discussion and consideration of various amendments
to the Class K license (specialty wine, beer and spirits shop). TC informed the Board
that while he is here to discuss amendments to Class K he is open to discussing
whether other license classes might be a better fit for his business model. In Oak Park
his business is called Beer Shop but he would probably choose a different name for
Evanston. Mayor Hagerty asked TC to explain to the board the business plan/concept
as it currently operates in Oak Park. The business is located in downtown Oak Park
next to the Metra tracks. They’ve been open 3 years and the store is about 1100 sq ft.
He sells beer and wine. TC is considering 1615 Sherman or the new Albion
development as locations in Evanston. His sales come from two primary sources: off-
site sales and on-site consumption. TC estimated off-site and on-site sales to be 30%
and 70%, respectively. Mayor Hagerty asked how TC’s business differs from Beer on
Central (class K).
Dick Peach stated that 70% on-site sales sounds like he’s proposing opening a bar and
those are not allowed in the City, especially in the core area. Dick Peach explained that
on-site consumption in the core area is at businesses that are restaurants that offer full
menus. TC said he understands that he may need to add a restaurant and menu to his
business plan. It was suggested that TC consider a Class I license
(restaurant/packaged goods hybrid). Marion Macbeth stated that having bars in the core
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area, located so close to the college campus, is to be avoided. Dick Peach said that a
business serving alcohol for onsite consumption in the core area requires a kitchen and
a business that functions as a restaurant.
Mayor Hagerty stated that the request to amend K to all ow it in the core area is not
recommended and would be unlikely to pass City Council. There is not a champion for
that type of amendment. TC concluded that there is no need to review the additional
proposed amendments as they are all dependent upon a class K license in the core
area. TC said he would circle back with staff and explore class A and class I, both of
which will require a restaurant element to the business. Staff recommended TC reach
out to the economic development, zoning and fire departments with questions regarding
setting up a restaurant and kitchen. Mayor Hagerty said he does not want to discourage
TC from coming to Evanston. TC was advised to continue exploring the other viable
license class options with staff and find a solution for his business model.
No action was taken by the liquor board. TC will continue to explore other options.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor at 2:57 p.m. November 8, 2017.
Respectfully Submitted,
Theresa Whittington
Liquor Licensing Manager, Legal Department
.
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For City Council meeting of November 27, 2017 Item A7
Ordinance 145-O-17: Amending Class A Liquor License Food Definitions
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 145-O-17, Amending Subsection 3-4-6(A) of the City Code to
Remove Reference to “Bake at Home” Pizza
Date: November 14, 2017
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 145-O-17.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
On November 8, 2017, E-Country, LLC, d/b/a Union Squared Evanston (“Company”),
1307 Chicago Ave., requested the Liquor Control Review Board (“LCRB”) consider an
amendment allowing the sale of packaged beer and wine for off premise consumption to
patrons picking up pizzas and other menu items for carry out. The LCRB discussed and
recommended that Union Squared change its license class to A (restaurant/beer & wine
shop) and amend license class A to remove reference to “bake at home” pizzas.
Company representative Heather Behm appeared before the LCRB.
Attachments:
Ordinance 145-O-17
See item A6 for a copy of the November 8, 2017 LCRB minutes
Memorandum
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11/14/2017
145-O-17
AN ORDINANCE
Amending Subsection 3-4-6-(A) Regarding Food Definition
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Subsection 3-4-6-(A) of the Evanston City Code of 2012, as
amended, is hereby further amended to read as follows:
A Restaurant/ Beer and
Wine Shop Liquor Beer,
Wine $5,000 $5,000 0 None
10 a.m. — 9 p.m.
(Mon-Thurs);
10 a.m. — 10
p.m. (Fri-Sat);
12 p.m. — 9 p.m.
(Sun)
(A) CLASS A licenses, which shall authorize the retail sale of wine, refrigerated beer,
and/or unrefrigerated beer, in original packages, for consumption off the premises that
is incidental and complementary to the retail sale of bake at home pizzas, salads, fine
cheeses, deli and gourmet food products, and related accessories. Each Class A
license shall be issued subject to the following conditions:
1. Class A licenses shall authorize the retail sale only of wine, imported beer,
and American craft beer, and of no other alcoholic liquors, for consumption off
the premises.
2. Not more than twenty (20) percent of total gross square foot area of the
licensed premises may be designated for the sale of wine, refrigerated beer,
and/or unrefrigerated beer. No tobacco product of any kind shall be sold or
offered for sale on the licensed premises.
3. Class A licensees must have at least one (1) BASSET-certified site Manager
on-premises at all times.
4. The sale of wine, and/or beer shall be limited to the hours of 10:00 a.m. until
9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m. Friday through
Saturday; 12:00 noon until 9:00 p.m. on Sunday.
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~2~
The applicant for the renewal only of such licenses may elect to pay the amount herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand one hundred sixty dollars ($5,160.00).
No more than zero (0) such licenses shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed. This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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~3~
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
296 of 360
For City Council meeting of November 27, 2017 Items A8-A9
Ordinance 146-O-17: Decreasing Class D Liquor License for Union Squared
Ordinance 147-O-17: Increasing Class A Liquor License for Union Squared
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Liquor Licensing Manager & Legal Analyst
Subject: Ordinance 146-O-17, Decreasing the Number of Class D Liquor Licenses
for E-Country, LLC, d/b/a Union Squared Evanston, 1307 Chicago Ave.,
and Ordinance 147-O-17, Increasing the Number of Class A Liquor
Licenses for E-Country, LLC, d/b/a Union Squared Evanston, 1307
Chicago Ave.
Date: November 14, 2017
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 146-O-17
and Ordinance 147-O-17.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Ordinance 146-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to decrease the number of authorized Class D liquor licenses from fifty-four
(54) to fifty-three (53). Ordinance 147-O-17 amends Evanston City Code of 2012
Subsection 3-4-6-(A), as amended, to increase the number of authorized Class A liquor
licenses from zero (0) to one (1), and permit issuance of a Class A license to Union
Squared Evanston, 1307 Chicago Ave. The Class A license will permit Company the
retail sale of alcoholic liquor in a restaurant/beer and wine shop only to persons of at
least twenty-one (21) years of age for consumption on and off the licensed premise.
Legislative History:
At the November 8, 2017 Liquor Control Review Board meeting, Company requested
consideration of application for a Class A liquor license.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 146-O-17
Ordinance 147-O-17
Application
See item A6 for a copy of the November 8, 2017 LCRB minutes
Memorandum
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146-O-17
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Decrease the Number of
Class D Liquor Licenses from Fifty-Four to Fifty-Three
(E-Country, LLC, d/b/a Union Squared Evanston, 1307 Chicago Ave)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 54 53 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class D liquor
licenses from fifty-six (56) to fifty-five (55) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in 3-
4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D
licenses only during the period when their patrons are offered a complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
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~2~
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty-four (54) fifty-three (53) such license(s) shall be in force at any one
(1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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11/14/2017
147-O-17
AN ORDINANCE
Amending City Code Section 3-4-6-(A) to Increase the Number of
Class A Liquor Licenses from Zero to One
(E-Country, LLC, d/b/a Union Squared Evanston, 1307 Chicago Ave)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
:
SECTION 1: Class A of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
A
Restaurant/
Beer and
Wine Shop
Liquor Beer, Wine $5,000 $5,000 0 1 None
10 a.m. — 9
p.m. (Mon-
Thurs);
10 a.m. — 10
p.m. (Fri-
Sat);
12 p.m. — 9
p.m. (Sun)
(A) CLASS A licenses, which shall authorize the retail sale of wine, refrigerated beer,
and/or unrefrigerated beer, in original packages, for consumption off the premises that
is incidental and complementary to the retail sale of pizzas, salads, fine cheeses, deli
and gourmet food products, and related accessories. Each Class A license shall be
issued subject to the following conditions:
1. Class A licenses shall authorize the retail sale only of wine, imported beer,
and American craft beer, and of no other alcoholic liquors, for consumption off
the premises.
2. Not more than twenty (20) percent of total gross square foot area of the
licensed premises may be designated for the sale of wine, refrigerated beer,
and/or unrefrigerated beer. No tobacco product of any kind shall be sold or
offered for sale on the licensed premises.
3. Class A licensees must have at least one (1) BASSET-certified site Manager
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~2~
on-premises at all times.
4. The sale of wine, and/or beer shall be limited to the hours of 10:00 a.m. until
9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m. Friday through
Saturday; 12:00 noon until 9:00 p.m. on Sunday.
The applicant for the renewal only of such licenses may elect to pay the amount herein
semiannually. Such election shall be made at the time of application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand one hundred sixty dollars ($5,160.00).
No more than zero (0) one (1) such licenses shall be in force at any one (1) time.
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed. This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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~3~
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
302 of 360
City of Evanston annual Liquor License Application
City of Evanston Liquor License Application (Rev. 03/05/2015) Application: Page 1 of 15
City of Evanston
Application for Liquor License
Date:New business
Change of Ownership/Corporation
Change of License Class
Liquor Class:Initial license Fee:
1. APPLICANT
A. Corporation name:
B. Business name:
C. Previous business name (if dba changed):
D. Business address (city, state, zip code):
E. Business telephone:F. Business website:G. Business Email:H. Illinois business tax
2. BUSINESS ESTABLISHMENT LOCATION INFORMATION
A. Address applying for liquor license (exact street address):
Evanston
Zip code:
B. Full description of the location including floor layout, specific floors, rooms,
etc. (attach a site plan):
C. Is the business required to be
located within the “Retail
Package Store Area”?
Yes No
If yes, is it located within the
“Retail Package Store Area”?
Yes No
3. BUSINESS TYPE & LIQUOR SERVICE INFORMATION
A. Business type:Restaurant Hotel Package
store
Grocery
store
Other (explain below):
Describe the nature of the business / principal kind of business:
Liquor to be served and/or sold:Alcoholic liquor Beer and Wine only Wine only
Days and times liquor is served:Sunday
to
Monday
to
Tuesday
to
Wednesday
to
Thursday
to
Friday
to
Saturday
to
Liquor will served or sold by:
Glass Bottle Can Waitstaff and/or Over the counter
A or I, unsure?
E-Country
Union Squared Evanston
1307 Chicago Avenue - Evanston, IL 60202
2240714-3100 unionpizza.com heather@unionpizza.com
1307 Chicago AVenue 60201
Existing & licensed - details included in initial application. We are looking to
update our liquor license to include a package license so guests picking up
pizza can also buy a bottle of wine or beer to take home. POSSIBLE
Request to additionally amend a license to include for beer/wine delivery
included with food, as well.
Would like to continue to serve on premis, but also allow guests to pick up drinks along with carryout food. Ideally, we could deliver with food as well.
410 411
4 11 4 11 4 11
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City of Evanston annual Liquor License Application
City of Evanston Liquor License Application (Rev. 03/05/2015) Application: Page 2 of 15
4. BUSINESS SPECIFIC INFORMATION (for restaurants)
A. Does the applicant seek to sell and/or serve liquor upon the premises of a restaurant?
If your response is “No,” skip this section and proceed to section 5.
yes no
B. Does the restaurant premises maintain and conduct business to the public as an establishment
where meals are actually and regularly served?
yes no
C. Does the restaurant provide adequate and sanitary kitchen and dining room equipment and
capacity, with sufficient employees to prepare, cook, and serve suitable food?
yes no
D.How many tables are or will be in the restaurant? What is the seating capacity?
E. Is there an existing or proposed menu?If your response is “Yes,” please attach the menu.yes no
F. Does the restaurant currently hold or has applied for a City of Evanston food license?
If your response is “Yes,” what is the expected issue date?
yes no
5. BUSINESS SPECIFIC INFORMATION (for hotels)
A. Does the applicant seek to sell and/or serve liquor upon the premises of a hotel?
If your response is “No,” skip this section and proceed to section 6.
yes no
B. Does the hotel premises maintain and conduct business to the public as an establishment where
meals are actually and regularly served?
yes no
C. Does the hotel provide adequate and sanitary kitchen and dining room equipment and capacity,
with sufficient employees to prepare, cook, and serve suitable food?
yes no
D.Does the hotel have at least 50 regular rooms for transients?yes no
E. Does the hotel currently hold or has applied for a City of Evanston food license?
If your response is “Yes,” what is the expected issue date?
yes no
6. BUSINESS SPECIFIC INFORMATION (for package stores)
A. Does the applicant seek to sell liquor upon the premises of a package store?
If your response is “No,” skip this section and proceed to section 7.
yes no
B. Is the package store premises located in the “retail package store area” as defined by the
attached map?
yes no
C. Is the package store used only for retail sale of alcoholic liquor in original packages to persons at
least 21 years of age for consumption off the premises?
yes no
D. Has the applicant reviewed the Liquor Code definition of a “package store”?yes no
7. BUSINESS SPECIFIC INFORMATION (for grocery stores)
A. Does the applicant seek to sell and liquor upon the premises of a grocery store and/or
combination store? If your response is “No,” skip this section and proceed to section 8.
yes no
B. Does the grocery store premises consist of a grocery store and combination store under one roof?yes no
C. Does the grocery store provide a m inimum of 12,000 square feet of production, preparation, and
display for product sales? Approximately how many square feet are provided? sq.ft.
yes no
D. Does the grocery store currently hold or has applied for a City of Evanston food license?
If your response is “Yes,” what is the expected issue date?
yes no
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City of Evanston annual Liquor License Application
City of Evanston Liquor License Application (Rev. 03/05/2015) Application: Page 3 of 15
8. PREMISES OWNERSHIP INFORMATION
A. Does the corporation own the premises for which this liquor license is being sought?
If your response is “Yes,”attach a copy of ownership and proceed to section 9.
yes no
B. Does the corporation possess a lease on such premises covering the full period for which such
liquor license is sought?
yes no
C. What is the period covered by the lease? to
D. What is the name of the Landlord?
E. What is the address of the Landlord? (please include city, state, and zip code.)
I, the Applicant and/or duly appointed representative, have reviewed the prepared application and
accept it as true and correct to the best of my knowledge. I agree to report any changes to the
contents of this application, whether they occur before or after a license is issued, to the City of
Evanston within 30 days. I agree to notify the City of Evanston of any and all changes in corporate
stockholder shares, corporate officers and directors. Further, I understand that the liquor license
issued is not transferrable. It is understood that the acceptance and deposition of the fee
herein tendered does not constitute acceptance of the liquor license application.
____________________________________________ ___________________________________
Signature of Applicant Date
9. ELIGIBILITY QUESTIONS
A. Has the owner or any relative had a business or liquor license revoked?yes no
B. Is the owner disqualified to receive a license by reason of any matter or thing contained in Title
3,Chapter 4 of the City of Evanston Code, other ordinance, and laws of the State of Illinois or other
ordinances of the City of Evanston?
yes no
C. Does the owner agree not to violate any laws of the State of Illinois, or of the United States, or
any ordinance of the City of Evanston in the conduct of his or her place of business?
yes no
D.Does the owner/officer (s) owe any debt or unpaid tax to the City of Evanston?
If yes, explain:____________________________________________________________________
yes no
E. Has the owner received assistance in preparing this application? If the response is “Yes,” please
provide the information below.
yes no
name address telephone relationship
ALL INFORMATION CONTAINED IN PREVIOUS DOCUMENTATION
THIS INFORMATION ALREADY AT CITY HALL LIQUOR DEPARTMENT
10/17/17
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City of Evanston annual Liquor License Application
City of Evanston Liquor License Application (Rev. 03/05/2015) Application: Page 4 of 15
City of Evanston
Liquor License Application
AFFIDAVIT
State of )
) SS
County of )
The undersigned hereby makes application for a Class liquor license. I / we swear (or affirm)
that I / we will not violate any of the ordinances of the City of Evanston or laws of the State of Illinois
or the laws of the United States of America in the conduct of the place of business described herein;
that I have read and understand Title 3, Chapter 4 of the Evanston City Code; and that the
statements contained in this application are true and correct.
__________________________________________
Signature of Applicant
__________________________________________
Signature of Applicant
Subscribed and sworn to before me
this day of _____________, 20 ,
____________________________________________
Notary Public
(seal)
il
cook
AorI
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City of Evanston annual Liquor License Application
City of Evanston Liquor License Application (Rev. 03/05/2015) Supp. A/Corp Info: Page 5 of 15
CORPORATE INFORMATION FORM
(Supplement A)
Applicants must file business with Secretary of State:
Name of Corporation/Partnership:
Corporate Address:
Corporate Ph #: Corporate Email: FEIN:
Business Status:
Date Corporation/Partnership was Organized:
State Articles of Incorporation/Organization filed:
Date Articles of Incorporation/Organization filed with Secretary of State:
Date Certification of Incorporation/Organization was issued by Secretary of State:
Are there any amendments to Articles of Incorporation?
(if yes, provide date filed)Yes No
Date Amendment Filed
What are the total shares of stock created by this Corporation?
H. List stockholders with 5% or more in holdings (corporations with a long list, attach copy of list):
Name Percentage of Stock
Has Corporation attached an organization chart/listing with Names, Title, Address and
Percentage of Stock of Corporation officers and directors?
If no, explain:
Yes No
Has the Corporation attached evidence of Good Standing with the State of Illinois?
If no, explain:Yes No
Has the Corporation attached a f ile-stamped copy of Articles of Incorporation/organization?
If no, explain:Yes No
Explain any existing options & names of persons concerned as they pertain to purchase or acquire stock at a future date:
What is the objective of Corporation?
Has a Shareholder and/or Site Manager Background Form been completed for each
person holding (5%) or more stock in this corporation?Yes No
THIS Information is already held by CITY OF EVANSTON - THERE HAVE BEEN NO CHANGES
1307 CHICAGO AVE
HEATHER @UNIONPIZZA.COM
4/19/2016
4/19/2016
4/19/2016
4/19/2016
✔
HEATHER BEHM
VINCE DIBATTISTA
STEVE SCHWARTZ
CRAIG GOLDEN
25%
25%
25%
25%
WE would like to seek a change of license or possible ammendment for delivery if possible.
✔
✔
✔
✔
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For City Council Meeting of November 27, 2017 Item A10
Ordinance 138-O-17: Right Turn Only from Greenwood Street onto Ridge Avenue
7AM to 7PM
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Ordinance 138-O-17, Amending City Code Section 10-11-3, Schedule III
(C) allowing Right Turn Only from Greenwood Street onto Ridge Avenue
between the Hours of 7 AM and 7 PM
Date: November 14, 2017
Recommended Action:
Transportation & Parking Committee and staff recommend that City Council adopt
Ordinance 138-O-17 amending Section 10-11-3, Schedule III (C) of the City Code to
establish right turn only from Greenwood Street onto Ridge Avenue between the hours
of 7 AM to 7 PM. The estimated cost to install two additional right turn only signs is
$150.00. This Ordinance was introduced at the November 13, 2017 City Council
meeting.
Funding Source:
Funding for additional signage will be through the General Fund-Traffic Control Supplies
(Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of
$3,044.
Livability Benefits:
Built Environment: enhance public spaces and provide complete streets
Health & Safety: improve emergency prevention and response
Summary:
To address safety and operational concerns at the intersection of Ridge Avenue and
Greenwood Street, the Public Works Agency in coordination with the 4th Ward Alderman
and the Evanston Police Department implemented turn restrictions on a trial basis
starting in May 2017. Between the hours of 7:00 AM and 7:00 PM east bound and west
bound traffic on Greenwood Street is required to turn right only onto Ridge Avenue.
The trial restriction has been successful in reducing traffic accidents at the intersection.
In 2016, there were 26 accidents between the hours of 7 AM to 7 PM. During the trial
Memorandum
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period from May 3rd to September 30th, there have been 8 accidents at the intersection.
Of these, 4 involved drivers disobeying the turn restrictions. This was discussed at the
October 25, 2017 Transportation and Parking Committee meeting. The committee
approved staff recommendation to make the changes made permanent with improved
signage.
Attachment:
Ordinance 138-O-17
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10/27/2017
138-O-17
AN ORDINANCE
Amending Schedule III, “No Turns,” of City Code Section 10-11-3(C),
“Right Turn Only” by Adding Greenwood Street at Ridge Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule III, “No Turns,” of Section 10-11-3(C), “Right
Turns Only,” of the Evanston City Code of 2012, as amended, is hereby further
amended to include the following:
Greenwood Street, at Ridge
Avenue
Eastbound 7 A.M. - 7 P.M.
Greenwood Street, at Ridge
Avenue
Westbound 7 A.M. - 7 P.M.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
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138-O-17
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without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of November 27, 2017 Item A11
Ordinance 139-O-17: Truck Routes Adjacent to Northwestern University
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Truck Routes adjacent to Northwestern University
Ordinance 139-O-17, Amending City Code Section 10-11-16, Schedule
XVI (A).
Date: November 14, 2017
Recommended Action:
Transportation & Parking Committee and Staff recommend that City Council adopt
proposed ordinance 139-O-17 which would amend Section 10-11-16, Schedule XVI (A)
of the City Code to establish truck routes on Lincoln Street from North Campus Drive to
Sheridan Road, on Sheridan Road from Lincoln Street to South Campus Drive, on
Hinman Avenue from Sheridan Road to Clark Street (south direction only), on Clark
Street from Hinman Avenue to Chicago Avenue (west direction only), on Chicago
Avenue from Sheridan Road to Clark Street. The ordinance would amend the title of
Schedule, XVI (A) to correct scrivener’s error. This Ordinance was introduced at the
November 13, 2017 City Council meeting.
Funding Source:
Funding for additional signage will be through the General Fund-Traffic Control Supplies
(Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of
$3,044.
Livability Benefits:
Built Environment: enhance public spaces and provide complete streets
Health & Safety: improve emergency prevention and response
Summary:
To address the concerns of area residents and to provide truck access to Northwestern
University, staff in coordination with the 1st and 7th ward Aldermen implemented a pilot
program designating streets adjacent to Northwestern University as temporary truck
routes. The pilot truck route is shown in green on the attached City Truck Route map
for reference.
Memorandum
312 of 360
The program was implemented on September 21, 2016, to continue service deliveries
and construction related truck activity to Northwestern University Campus, while limiting
truck traffic on Sherman Avenue and adjacent east-west streets such as Milburn Street,
Lincoln Street, Colfax Street, Noyes Street and Foster Street. Sherman Avenue is an
officially designated north-south truck route, and therefore trucks making deliveries to
Northwestern University could legally use the above mentioned east-west streets to
access the campus.
The pilot program established the above mentioned streets as a temporary truck route
(see attached Pilot Truck Route Map). Portions of Hinman Avenue and Clark Street
were included to accommodate trucks exiting South Campus Drive as left turns are
prohibited from Sheridan Road to Chicago Avenue. Designating portions of these two
streets also discourage trucks from using Sheridan Road south of South Campus Drive
and the east-west side streets that connect to Chicago Avenue.
As reconstruction of Sheridan Road is nearing completion and Lincoln Street east of
Sheridan Road was previously reconstructed, staff recommends that the pilot truck
routes be made permanent. This item was discussed at the October 25, 2017
Transportation and Parking Committee meeting. The committee approved staff
recommendation to make the changes permanent.
Attachments:
Ordinance 139-O-17
City Truck Route Map
Pilot Truck Route Map
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10/30/2017
139-O-17
AN ORDINANCE
Amending Schedule XVI, “Designation of Truck Routes and Bicycle
Routes,” of City Code Section 10-11-16(A)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVI, “Designation of Truck Routes and Bicycle
Routes,” of Section 10-11-16(A), of the Evanston City Code of 2012, as amended, is
hereby further amended to read as follows:
SCHEDULE XVI(A): DESIGNATION OF TRUCK ROUTES AND BICYCLE ROUTES
Clark Street Hinman Avenue to Chicago Avenue (west
direction only)
Chicago Avenue Sheridan Road and Clark Street
Hinman Avenue Sheridan Road to Clark Street (south
direction only)
Lincoln Street North Campus Drive to Sheridan Road
Sheridan Road Lincoln Street to South Campus Drive
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and will be received in evidence as provided
by the Illinois Compiled Statutes and the courts of the State of Illinois.
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139-O-17
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SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity will
not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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City of Evanston Truck Routes
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8/10/2016
´
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
0 10.5 Mile
1:31,680
1 inch = 0.5 mile
TruckRoutesColorLetter.mxd
316 of 360
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This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.PilotTruckRoutesMap.mxd - 10/13/2017
0 500 Feet
317 of 360
For City Council Meeting of November 27, 2017 Item A12
Ordinance 140-O-17: Amending Truck Restriction on Sheridan Road
For Action
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Rajeev Dahal, Senior Project Manager - Transportation
Subject: Amending Truck Restriction on Sheridan Road
Ordinance 140-O-17, Amending City Code Section 10-11-14, Schedule
XIV
Date: November 14, 2017
Recommended Action:
Staff recommends that City Council adopt Ordinance 140-O-17 amending Section 10-
11-14, Schedule XIV of the City Code to amend truck restriction on Sheridan Road from
Church Street to South Campus Drive, and from Lincoln Street to North City Limits. This
Ordinance was introduced at the November 13, 2017 City Council meeting.
Funding Source:
Funding for additional signage will be through the General Fund-Traffic Control Supplies
(Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of
$3,044.
Livability Benefits:
Built Environment: enhance public spaces and provide complete streets
Health & Safety: improve emergency prevention and response
Summary:
With the designation of Sheridan Road as a truck route from South Campus Drive to
Lincoln Street, the Code needs to be amended to reflect the correct truck restricted
segments on Sheridan Road. Trucks would still be restricted on Sheridan Road / Forest
Avenue and Forest Place south of Church Street.
Attachments:
Ordinance 140-O-17
City Truck Route Map
Memorandum
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10/30/2017
140-O-17
AN ORDINANCE
Amending Schedule XIV, “Operation of Vehicles Carrying Merchandise
Restricted,” of City Code Section 10-11-14 by Amending the
Restrictions on Sheridan Road
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XIV, “Operation of Vehicles Carrying Merchandise
Restricted,” of Section 10-11-14, of the Evanston City Code of 2012, as amended, is
hereby further amended to read as follows:
Sheridan Road Church Street to South Campus Drive north city limits
Sheridan Road Lincoln Street to north city limits
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
319 of 360
140-O-17
~2~
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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City of Evanston Truck Routes
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8/10/2016
´
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
0 10.5 Mile
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321 of 360
PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, November 27, 2017
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF NOVEMBER 13, 2017
III. ITEM FOR CONSIDERATION
(P1) Granting Vacation Rental License for 1914 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1914 Jackson Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval.
For Action
(P2) Granting Vacation Rental License for 1026 Garnett Place
City staff recommends approval of a Vacation Rental License for the property
located at 1026 Garnett Place. The Vacation Rental meets all of the Standards
and Procedures for license approval. This item was held on November 13, 2017
and continued to November 27, 2017 City Council meeting.
For Action
(P3) Ordinance 148-O-17, Amending Sections of Title 6 to Add a Special
Educational Institution - Public as a Special Use within the I2 District
The Plan Commission recommends adoption of Ordinance 148-O-17, a Zoning
Ordinance Text Amendment to amend the special uses within the I2 General
Industrial Zoning District to include a new use, Special Educational Institution -
Public and to add a definition for the use.
For Introduction
322 of 360
Planning & Development Committee Meeting Agenda
November 27, 2017
IV. ITEMS FOR DISCUSSION
(PD1) Lakefront Policy for Private Land
Staff recommends that the City Council review, discuss and provide guidance in
creating policy and potential code amendments to the City’s Floodplain Ordinance
in instances where work is undertaken by private parties for private lakeshore
property via fill of the public waters of Lake Michigan.
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Planning & Development Committee Meeting
Minutes of October 23, 2017
7:15 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: M. Wynne, A. Rainey, R. Rue Simmons, T. Suffredin, J. Fiske,
E. Revelle, D. Wilson
STAFF PRESENT: J. Leonard, M. Masoncup, S. Flax, S. Mangum
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Wynne
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE,
CHAIR
A quorum being present, Ald. Wynne called the meeting to order at 7:18 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF OCTOBER 9, 2017
(CORRECTED) AND OCTOBER 23, 2017
Ald. Rue Simmons moved to approve the minutes of the October 9, 2017 and
October 23, 2017 meetings, seconded by Ald. Fiske.
The committee voted unanimously 7-0, to approve the October 9, 2017
and October 23, 2017 minutes.
III. ITEM FOR CONSIDERATION
(P1) Granting Vacation Rental License to 1026 Garnett Place
City staff recommends approval of a Vacation Rental License for the property
located at 1026 Garnett Place. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
The applicant, Robert Taylor, stated his experience as a property owner in
Evanston as an owner of vacation rental properties nationwide. Mr. Taylor
explained his desire to have more flexibility to rent his property during periods
of the year when there is lower demand for student housing.
Ald. Rue Simmons spoke in support of vacation rental licenses but requested
that this item be held in committee due to correspondence about the property
from neighbors.
Ald. Rue Simmons moved to hold the item, seconded by Ald. Fiske. The
item was held in Committee until November 27, 2017.
At the request of Ald.’s Wilson and Fiske, Mr. Taylor clarified that he intended
DRAFT
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Planning & Development Committee Meeting Page 2 of 3
Minutes of November 13, 2017
to use as a vacation rental during the Summer period if the units were not
rented.
(P2) Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant,
Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, &
Major Zoning Relief at 2628 Gross Point Rd.
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant,
Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as an
Active Ground Floor Use, and major zoning relief for a 20’ rear yard setback,
reduced pedestrian areas fronting Crawford Ave. and Gross Point Rd., and
reduced fenestration/sill height on the Crawford Ave. façade, at 2628 Gross
Point Rd. The applicant has complied with all other zoning requirements, and
meets all of the standards for special use and major variation in the B1a
Business District and the oCSC Central Street Overlay District. 88-O-17 was
continued on October 9, 2017 to October 23, 2017. This item was continued
from October 23, 2017 to November 13, 2017 for Introduction.
For Introduction
Joshua Huppert, resident, requested a final vote on the request this evening
because it has been to several meetings and the plan is still not ready.
Taya Kinzie, resident, spoke in opposition to Nic’s Organic because of
pedestrian and vehicle safety issues at the intersection.
Becky Huston, resident, spoke with neighbors in opposition to the project due
to traffic safety and congestion on arterial and residential streets, parking
spillover, and reduced property values.
Ald. Suffredin requested that the item is introduced and not approved.
Ald. Wilson stated that distracted driving is an important safety issue in the
community and is uncomfortable with the traffic flow presented.
Ald. Suffredin moved to introduce Ordinance 88-O-17, seconded by Ald.
Wilson. The motion failed 0-7 and Ordinance 88-O-17 was not
introduced.
IV. ITEM FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Fiske moved to adjourn, seconded by Ald. Wilson.
325 of 360
Planning & Development Committee Meeting Page 3 of 3
Minutes of November 13, 2017
The committee voted unanimously 7-0 to adjourn.
The meeting adjourned at 7:45 p.m.
Respectfully submitted,
Scott Mangum
Planning and Zoning Administrator
326 of 360
For City Council meeting of November 27, 2017 Item P1
Business of the City by Motion - Vacation Rental License, 1914 Jackson Ave.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Melissa Klotz, Zoning Planner
Subject: Vacation Rental License for 1914 Jackson Ave.
Date: November 14, 2017
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1914 Jackson Ave. The Vacation Rental meets all of the Standards and Procedures for
license approval.
Summary:
1914 Jackson Ave. is located on the west side of Jackson Ave. between Emerson St.
and Foster St. in the R5 General Residential District. The property features a three-unit
multiple family residence. All three units are proposed as Vacation Rentals. The
Vacation Rental will be operated by the property owner, Victor Melecio Jr. The property
meets the Standards and Procedures as required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. Since there are no other licensed Vacation Rentals within the
immediate area, there is no negative cumulative effect. Currently licensed Vacation
Rentals include:
Address Property Type Expiration
1890 Maple Ave. Multiple family mixed-use building
(E2) – apartment 404E
January 5, 2018
2120 Madison Pl. Single family residence October 23, 2018
1612 Main St. Single family attached residence October 23, 2018
Memorandum
327 of 360
Page 2 of 2
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to
similar multiple family residences. All property owners within 250’ of the subject
property have been notified of the proposed Vacation Rental. Staff is not aware of
opposition to the proposal.
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental. The
property is sufficient in parking for the Vacation Rental units, with at least six parking
spaces on-site that are adequately illuminated by alley lighting. Additionally, the Health
and Human Services Department requires an inspection of life safety issues prior to
issuing a license.
Attachments:
Vacation Rental License Application – submitted October 30, 2017
Explanation of Operations from Applicant
Notice to Neighbors
Aerial View of Property
Vacation Rental Ordinance 50-O-13
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Page | 1
Department of Health & Human Services
2100 Ridge Avenue
Evanston, Illinois 60201-2798
Telephone : 847/448-4311
FAX: 847-448-8134
www.cityofevanston.org
VACATION RENTAL LICENSE APPLICATION
A property owner who seeks a Vacation Rental License shall submit a written application
that contains all of the information requested below (City Code §5-9-4-(A), as amended).
All vacation rentals are for a duration of less than 30 consecutive days.
PLEASE FILL IN ALL SECTIONS. IF APPROPRIATE, MARK “NOT APPLICABLE” OR “N/A.”
Dwelling Unit Address:
PIN: Total # of dwelling units in the building:
1. Unit Owners (If a partnership, corporation, or other entity, include its name and the name of the responsible party):
Names:
Address including City, State, Zip Code:
Phone(s): Email address(es):
2. Name of natural person twenty-one (21) years of age or older, designated by the owner as the authorized
agent for receiving notices of city code violations and for receiving process, in any court proceeding or
administrative enforcement proceeding, on behalf of such owner in connection with the enforcement of this code. The
foregoing notwithstanding, this person may be between eighteen (18) and twenty-one (21) years of age provided that the
applicant attaches, to this form, proof that said person has a valid realtor’s license issued pursuant to the Illinois Real
Estate License Act, 225 ILCS 454/1-1 et seq., as amended. This person must maintain an office in Cook County, Illinois,
or must actually reside within Cook County, Illinois. An owner who is a natural person and who meets the requirements
of this subsection as to location of residence or office may designate himself/herself as agent:
Name of Designated Agent for above purpose:
Address, including City, State, ZIP:
Phone(s): Email address:
3. Name of owner’s agent for the purpose of managing, controlling or collecting rents , and any other person who
is not an owner but who controls such dwelling unit, if any:
Name of Designated Agent for above purpose:
Address, including City, State, ZIP:
Phone(s): Email address:
4. Name of each company that provides an insurance policy for the dwelling unit:
Address, including City, State, ZIP:
Phone(s): Email address:
329 of 360
Page | 2
Inspection:
A pre- approval licensing inspection for life and safety matters of the dwelling is required. All issues found during the
inspection must be corrected before the issuance of a license.
Notice:
Each applicant must submit prior to the Planning and Development Committee, P&D, proof of mailed notices to all owners
whose addresses appear on the current tax assessment list of real estate property located within radius of 250 feet of the
subject property, inclusive of public streets, alleys and other public ways.
The notice must include applicant’s name, the address of the subject property, the matter under consideration, and the
date, time and location of the meeting of the Planning and Development C ommittee.
You will be informed by the Health Department when to distribute the notices after the P & D Committee and City Council
meeting date for your application is confirmed.
Approval:
Each application must be reviewed by P & D Committee and City Council before approval is granted.
Please submit completed application and required documents to: Licensing, Dept. of Health & Human Services
2100 Ridge Ave., Evanston, IL 60201 or email to: egolden@cityofevanston.org
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331 of 360
Notice
Victor Melecio Jr, 1914 Jackson Ave, Evanston IL 60201, (312) 725-0025
has submitted an application for a Vacation Rental License (City Code § 5-9-4),
which is scheduled for review during the public meetings of the Planning &
Development Committee and Evanston City Council on
Notice
November 27, 2017 at 7:15pm
In City Council Chambers at Lorraine H. Morton Civic Center 2100 Ridge Avenue
Evanston, IL 60201
For inquiries about this application, please contact the Department of Health &
Human Services (847) 448-4311
City of Evanston Department of Health & Human Services
2100 Ridge Avenue * Evanston, IL 60201 * (847) 448-4311
332 of 360
1914 Jackson Ave.
City of Evanston IL, Imagery courtesy Cook County GIS
User drawn points
Tax Parcels
November 14, 2017 0 0.008 0.0160.004 mi
0 0.01 0.020.005 km
1:500
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston333 of 360
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
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5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of November 27, 2017 Item P2
Business of the City by Motion - Vacation Rental License, 1026 Garnett Pl.
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Evonda Thomas-Smith, Health Department Director
Ellyn Golden, Environmental Health Licensing Coordinator
Melissa Klotz, Zoning Planner
Subject: Vacation Rental License for 1026 Garnett Pl.
Date: November 6, 2017
Recommended Action:
City staff recommends approval of a Vacation Rental License for the property located at
1026 Garnett Place. The Vacation Rental meets all of the Standards and Procedures
for license approval. This item was held on November 13, 2017 and continued to the
November 27, 2017 City Council meeting.
Summary:
1026 Garnett Place is located on the south side of Garnett Pl. between Ridge Ave. and
Maple Ave. in the R4a General Residential District. The property features a four-unit
multiple family residence. All four units are proposed as Vacation Rentals. The
Vacation Rental will be operated by the property manager, Cleo Gowrylow. The
applicant proposes to operate a Vacation Rental, which meets the Standards and
Procedures as required by Ordinance 50-O-13:
The proposed Vacation Rental will not cause a negative cumulative effect when its
effect is considered in conjunction with the effect of other Vacation Rentals in the
immediate neighborhood. Since there are no other licensed Vacation Rentals within the
immediate area, there is no negative cumulative effect. Currently licensed Vacation
Rentals include:
Address Property Type Expiration
1890 Maple Ave. Multiple family mixed-use building
(E2) – apartment 404E
January 5, 2018
2120 Madison Pl. Single family residence October 23, 2018
1612 Main St. Single family attached residence October 23, 2018
Memorandum
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Page 2 of 2
The Vacation Rental will not have a substantial adverse impact on the use, enjoyment,
or property values of adjoining properties. The property in question is adjacent to
similar multiple family residences. All property owners within 250’ of the subject
property have been notified of the proposed Vacation Rental. Staff has received one
letter of concern regarding the proposal (attached).
The proposed Vacation Rental will comply with all the rules and regulations contained
herein. The applicant has complied with all applicable rules and regulations, including
notification to all property owners within 250’ of the subject property.
The proposed Vacation Rental is not likely to have an adverse effect upon the public
health, welfare, or safety. The subject property does not feature any open zoning or
property standards violations. City staff is not aware of any nuisance issues specific to
the site that could become concerns if the property operates as a Vacation Rental.
Additionally, the Health and Human Services Department requires an inspection of life
safety issues prior to issuing a license.
Attachments:
Vacation Rental License Application – submitted September 18, 2017
Public Notice – mailed November 3, 2017
Aerial View of Property
Vacation Rental Ordinance 50-O-13
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1026 Garnett Pl.
City of Evanston IL, Imagery courtesy Cook County GIS
User drawn points
Tax Parcels
September 27, 2017 0 0.015 0.030.0075 mi
0 0.025 0.050.0125 km
1:1,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston342 of 360
Page 1
CHAPTER 9 - VACATION RENTALS
SECTION:
5-9-1. - PURPOSE.
The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the
operation of vacation rentals within the City of Evanston.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-2. - DEFINITIONS.
For the purposes of administering this Chapter, the following definition(s) shall apply:
VACATION
RENTAL:
A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30)
consecutive days to any person other than a member of the owner's family, as those
terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not
include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging
establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast
establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing
in accord with Subsection 6-4-1-14-(B) of this Code.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS.
(A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid
license issued pursuant to the terms of this Chapter.
(B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per
Section 4 of this Chapter.
(C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation
rental for no more than one (1) rental period per dwelling unit per twelve-month period for:
1. Any dwelling unit;
2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling
unit containing the vacation rental;
3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may
be renovated and/or repaired;
4. An operator who will suffer demonstrable hardship.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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Page 2
5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES.
(A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall
submit a written application that contains all information required for a registration statement
pursuant to Chapter 8 of this Title.
(B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all
owners, whose addresses appear on the current tax assessment list, of real property located within a
radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and
other public ways. The notice shall contain the applicant's name, the address of the subject property,
the matter under consideration, and the date, time, and location of the relevant meeting of the
Planning and Development Committee.
(C) Standards and Procedures for License Approval. The Planning and Development Committee will
review all applications for vacation rentals and will report to the City Council upon each application
with respect to the standards set forth below. The City Council after receiving said report, may refer
the application back to that body for additional review, or, by motion, may approve, approve with
conditions, or disapprove, an application for a vacation rental license, upon findings of fact with
respect to each of the standards set forth below:
1. The proposed vacation rental will not cause a negative cumulative effect when its effect is
considered in conjunction with the effect of other vacation rentals in the immediate
neighborhood.
2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or
property values of adjoining properties.
3. The proposed vacation rental will comply with all the rules and regulations contained herein.
4. The proposed vacation rental is not likely to have an adverse effect upon the public health,
welfare, or safety.
Regardless of its finding on any or all of the foregoing standards, the City Council may deny a
vacation rental license upon a finding that such denial is in the public interest.
(D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license
shall be obtained from the City Manager or his/her designee, provided the previously-issued license
was not revoked or suspended, and the vacation rental did not receive citation(s) from any City
Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all
requirements set forth in Section 4 of this Chapter.
(E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars
($50.00).
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-5. - REQUIREMENTS AND STANDARDS.
(A) No vacation rental operator shall:
1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24)
consecutive hours;
2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour
period measured from the commencement of one rental to the commencement of the next;
3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer
than twenty-four (24) consecutive hours; and/or
4. Serve or otherwise provide any food or beverage to any guest.
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Page 3
5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or
create any violation of the following portions of the City Code: Title 4, "Building Regulations";
Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9,
"Public Safety."
(B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and
Community and Economic Development Departments.
(C) Every vacation rental operator shall keep a register in which shall be entered the name of every
guest and his/her arrival and departure dates. The operator shall make said register freely accessible
to any officer of the City's Police, Fire, Health, and/or Community and Economic Development
Departments.
(D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name
and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8-
3(A)2.
(E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and
beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be
cleaned and sanitized between guests.
(F) The operator of every vacation rental shall change supplied bed linens and towels therein at least
once each week, and prior to the letting of any room to any new guest. The operator shall be
responsible for the maintenance of all supplied bedding in a clean and sanitary manner.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-6. - PENALTY.
(A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this
Chapter shall be guilty of an offense punishable as follows:
1. The fine for a first violation is two hundred dollars ($200.00).
2. The fine for a second violation is five hundred dollars ($500.00).
3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00).
(B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation
subject to the fine schedule set forth in this Section.
(C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by
law, including, but not limited to, filing a lien against the vacation rental or the premises containing
the vacation rental.
(D) The fines provided for herein shall not be construed as limiting the power of a court of competent
jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as
provided for by applicable legislation. In addition, a licensee found to have violated any provision of
this Chapter may be subject to license revocation, suspension, or nonrenewal.
(Ord. No. 50-O-13, § 2, 6-10-2013)
5-9-7. - REVOCATION; SUSPENSION; PROCEDURES.
(A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for
any of the following reasons:
1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this
Chapter;
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Page 4
2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance
premises therein, in violation of Section 9-5-4 of this Code;
3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic
Development ("Director") deems the vacation rental, or the premises wherein it is located, to be
a vacant building, as defined therein; and/or
4. If the City or other governmental agency condemns the vacation rental or the premises wherein
it is located.
(B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant
to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation
hearing to the owner or his/her authorized agent at the address provided on the most recent license
application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the
license application. Said notice shall include the following:
1. Description of the vacation rental, sufficient for identification;
2. A statement that the license is subject to revocation;
3. A statement of the reasons for the revocation;
4. The date and time upon which a revocation hearing shall occur; and
5. The location for said revocation hearing.
(C) If the Director certifies to the City Manager that he/she has reason to believe that immediate
suspension of the license is necessary to prevent the threat of immediate harm to the community,
the City Manager may, upon the issuance of a written order stating the reason for such conclusion
and without notice or hearing, order the license suspended for not more than seven (7) days. The
City Manager may extend the suspension during the pendency of a hearing upon a written
determination that doing so is necessary to prevent the aforesaid harm to the community.
(D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the
Corporation Counsel.
(E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written
decision that shall constitute a final determination for purposes of judicial review pursuant to the
Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision,
the City Manager may consider any of the following:
1. The nature of the violation;
2. The nature and extent of the harm caused by the licensee's action or failure to act;
3. The factual situation and circumstances surrounding the violation;
4. Whether or not the action or failure to act was willful;
5. The record of the licensee with respect to violations.
(F) A licensee whose license has been revoked shall not be eligible to reapply for a new license.
(Ord. No. 50-O-13, § 2, 6-10-2013)
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For City Council meeting of November 27, 2017 Item P3
Ordinance 148-O-17, Special Use – Special Education Institution
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 148-O-17
Amend Special Uses Within the I2 Zoning District to Include Special
Educational Institution - Public
17PLND-0095
Date: November 20, 2017
Recommended Action:
The Plan Commission recommends adoption of Ordinance 148-O-17, a Zoning
Ordinance Text Amendment to amend the special uses within the I2 General Industrial
Zoning District to include a new use, Special Educational Institution - Public and to add
a definition for the use.
Livability Benefits
Economy & Jobs: Support Quality Jobs and Shared Prosperity.
Equity & Empowerment: Protect Inclusive Access for All Community Members.
Background
At its September 11, 2017 meeting, City Council referred discussion of zoning for a
potential alternative school operated by Evanston Township High School (ETHS) to
Planning & Development Committee. At its September 25, 2017 meeting, the
Committee ultimately decided to refer the item to Plan Commission for a possible
zoning ordinance map amendment or text amendment to allow the use in the I2 General
Industrial District.
This Summer, applications were filed by ETHS for a Zoning Analysis (Determination of
Use) and Special Use Permit to operate an alternative school for students with
behavioral and emotional needs at 1233 Hartrey Avenue. The location is within a
building in an area zoned I2 General Industrial District. Upon review of the application
materials and zoning definitions for “business or vocational school” and “educational
institution – public”, staff determined that the proposed use falls under “educational
institution –public” which is not permitted within the I2 Zoning District. Therefore, the
Memorandum
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2
application for a special use permit as a business or vocational school was
subsequently rejected.
Per Section 6-18-3.- Definitions, Business or Vocational Schools are defined as:
A privately-owned or publicly-owned post-secondary school, other than a
community college or four-year "college/university institution," providing
occupational or job skills in a variety of technical subjects and trades for specific
occupations.
Business or Vocational Schools are permitted within the in the C1, C1a C2, MUE, MU,
MXE, U1, U1a, U2, and U3 Zoning Districts and are a Special Use within the RP, O1,
T1, T2, B1, B1a, B2, B3, D1, D2, D3, D4, I1, I2, and I3 Zoning Districts.
Educational Institution –public is defined as:
A publicly owned preschool, elementary school, middle school, or high school, or
a facility owned by a public school district containing classrooms, and libraries,
offices or similar support facilities for one (1) or more of the following district
purposes: educational services and related programs for faculty and staff and for
students, preschool age children and their families; district administrative staff
offices. A zoning lot developed as an educational institution must be principally
used for classrooms for preschool, elementary school, middle school, or high
school students.
“Educational Institution- Public” uses are permitted within the R1, R2, R3, R4, R5, R6,
B1, B2, B3, C1, C1a, C2, MU, MUE, MXE, T1, T2, U1, U1a, U3, and OS Zoning
Districts. An “educational institution – public” is a Special use in the D1, D2, D3, and D4
Zoning Districts.
Proposal Overview
Based on a proposal from ETHS and feedback from the Plan Commission staff is
proposing to amend the zoning ordinance to amend the special uses within the I2
General Industrial Zoning District to include a new use, Special Educational Institution -
Public. Specifically staff will amend the zoning ordinance as described below:
ETHS has proposed to create a new use, “Special Educational Institution- public” and
has proposed the following new definition to be added to Section 6-18-3. - Definitions:
Special
educational
institution –
public.
A publicly owned special education secondary school, or a facility owned or
leased by a public school district (provided the owned or leased property remains
subject to real estate taxes) providing occupational or job skills in a variety of
technical subjects and trades for specific occupations, as well as classrooms and
educational services and related programs for faculty and staff and for secondary
school students who are eligible to receive special education services.
This definition could then be added to the list of Special Uses allowed within the I2
District (Section 6-14-3-3):
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3
6-14-3-3. - SPECIAL USES.
The following uses may be allowed in the I2 district, subject to the provisions set
forth in Section 6-3-5, "Special Uses," of this Title:
Aquaponics.
Automobile storage lot.
Business or vocational school.
Car wash.
Commercial indoor recreation.
Daycare center—Domestic animal.
Firearm range (located more than three hundred fifty (350) feet from any R1, R2,
R3 district, or located more than three hundred fifty (350) feet from any school,
child daycare facility, or public park in any zoning district as measured from lot
line to lot line).
Heavy cargo and freight terminal.
Heavy manufacturing.
Kennel.
Media broadcasting tower.
Open sales lot.
Outdoor storage (when covering more than thirty percent (30%) of an interior
side yard or as a principal use).
Pharmaceutical manufacturing.
Planned developments (subject to the requirements of Section 6-14-1-10,
"Planned Developments," of this Chapter and Section 6-3-6, "Planned
Developments," of this Title).
Recycling center.
Restaurant — type 1.
Restaurant — type 2.
Retail goods establishment.
Retail service establishment.
Special educational institution – public.
Urban farm.
Urban farm, rooftop.
The purpose statement for the I2 General Industrial District states that the district is
intended to provide sites for light manufacturing and light industrial uses under controls
that minimize any adverse effects on property in nearby residential, business, and
commercial districts.
The Comprehensive General Plan calls for recognizing the benefits of mixing residential
commercial and institutional uses in neighborhoods in addition to maintaining the
appealing character of Evanston’s neighborhoods while guiding their change. The text
amendment could also lend itself to the goal of supporting and encouraging efforts at
employment assistance and linkages. Alternately, allowing another non-industrial use
within the I2 District could be contrary to the goal of retaining existing manufacturers.
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4
Legislative History
November 8, 2017 – The Plan Commission voted, 4-2, to recommend approval of the
proposed text amendment.
Attachments
Proposed Ordinance 148-O-17
Link to Plan Commission Packet for 11/8/2017
Draft Plan Commission Minutes for the 11/8/2017 Meeting
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11/14/2017
148-O-17
AN ORDINANCE
Adding “Special Educational Institution – Public” to City Code Section 6-
18-3, “Definitions,” and Including “Special Educational Institution –
Public” as a Special Use in the I2 Industrial Zoning District
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 6-18-3, “Definitions,” of the Evanston City Code of
2012, as amended, is hereby amended to include “Special Educational Institution –
Public” as follows:
SPECIAL EDUCATIONAL INSTITUTI ON
– PUBLIC:
A publicly owned special education
secondary school, or a facility owned or
leased by a public school district
(provided the owned or leased property
remains subject to real estate taxes)
providing occupational or job skills in a
variety of technical subjects and trades for
specific occupations, as well as
classrooms and educational services and
related programs for faculty and staff and
for secondary school students who are
eligible to receive special e ducation
services.
SECTION 2: Section 6-14-3-3, “Special Uses,” of the Evanston City Code
of 2012, as amended, is hereby amended to include “Special Educational Institution –
Public” in the I2 Industrial Zoning District as follows:
6-14-3-3. - SPECIAL USES.
The following uses may be allowed in the I2 district, subject to the provisions set forth
in Section 6-3-5, "Special Uses," of this Title:
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148-O-17
~2~
Aquaponics.
Automobile storage lot.
Business or vocational school.
Car wash.
Commercial indoor recreation.
Daycare center—Domestic animal.
Firearm range (located more than three hundred fifty (350) feet from any R1, R2, R3
district, or located more than three hundred fifty (350) feet from any school, child
daycare facility, or public park in any zoning district as measured from lot line to lot
line).
Heavy cargo and freight terminal.
Heavy manufacturing.
Kennel.
Media broadcasting tower.
Open sales lot.
Outdoor storage (when covering more than thirty percent (30%) of an interior side yard
or as a principal use).
Pharmaceutical manufacturing.
Planned developments (subject to the requirements of Section 6-14-1-10, "Planned
Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this
Title).
Recycling center.
Restaurant — type 1.
Restaurant — type 2.
Retail goods establishment.
Retail service establishment.
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148-O-17
~3~
Special educational institution – public.
Urban farm.
Urban farm, rooftop.
SECTION 3: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and must be received in evidence as
provided by the Illinois Compiled Statues and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This ordinance must be in full force and effect after its
passage, approval, and publication in the manner provided by law.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
must not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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Plan Commission Minutes 11/8/17
MEETING MINUTES
PLAN COMMISSION
Wednesday, November 8, 2017
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Jim Ford (Chair), Simon Belisle, Carol Goddard, Colby Lewis, Andrew
Pigozzi, Jolene Saul
Members Absent: Patrick Brown, Terri Dubin, Peter Isaac
Associate Members Present: none
Associate Members Absent: Scott Peters
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Mario Treto, Assistant City Attorney
Presiding Member: Jim Ford, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Ford called the meeting to order at 7:03 P.M.
2. APPROVAL OF MEETING MINUTES: September 13, 2017
Commissioner Goddard made a motion to approve the minutes from September 13,
2017. Commissioner Saul seconded the motion. A voice vote was taken and the
minutes were unanimously approved, 6-0.
The minutes from the August 30, 2017 Joint Meeting with Plan Commission and
Zoning Board of Appeals will be approved at the next Plan Commission meeting.
3. NEW BUSINESS
A. TEXT AMENDMENT 17PLND-0095
Special Education Institution in the I2 District
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning
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Plan Commission Minutes 11/8/17
to amend the special uses within the I2 General Industrial Zoning District to
include Special Educational Institution – Public.
Ms. Jones provided a brief background for the project and possible text amendment.
Ms. Mary Rodino, Chief Financial Officer for District 202, then provided a general
overview of the proposed alternative school, stating that ETHS looked at different
locations such as the former Shore School at Church Street and McCormick
Boulevard but that the proposed site on Hartrey had a closer proximity to the high
school. Currently have 90 students receiving daily services off campus and outside of
Evanston. Proposed Special Education Day School would have 20-25 students at the
site with 40 being maximum to reach in the future. Students would be transitioned
into the high-school which is more difficult to do at locations currently outside of
Evanston. One bus would be used for transporting students. Space would be leased.
Ms. Rodino pointed out that Hartrey is a dividing line between the I2 General
Industrial Zoning District and Residential Zoning Districts (R2 Single-Family and R3
Two-Family). Mr. Brian Crawley, attorney representing District 202, spoke regarding
inclusion of the tax condition included in the definition and emphasized that if the
District were to purchase the property it would remain on the tax rolls.
Chair Ford opened the hearing to Commissioner questions and comments which
included:
● Clarification on the number of options being considered. There are two
options: rezoning of the property and the text amendment as proposed by
ETHS.
● Possible downside of allowing the use- Some of the concerns would be
allowing additional non-industrial uses within an industrial district. Staff
explained that many existing uses are legally nonconforming uses that
became so with the 1993 rewrite of the Zoning Ordinance.
● Clarification and locations of options considered in addition to the Hartrey
location. Other possible sites included the old Shore School and the old
Foster School. Property near the school north of Church St. is currently used
as practice fields for athletics and a nature center for the school. Shore
School was larger than needed and an engineering estimate showed that
work needed to tailor the school to ETHS needs would be too expensive. Ms.
Rodino also clarified that other spaces in within the ETHS building are
currently already programmed due to increase in the number of students.
● Ownership of the space and possible ramifications of including or not
including the provision regarding the property being tax exempt.
● The proposed text amendment language narrowing the possible use for the
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Plan Commission Minutes 11/8/17
space.
● How the space will be programmed and students selected for the school. Dr.
Laneé Walls stated that the programming aligns with ETHS curriculum and
students are chosen based on who is ready for integration into the high
school. Curriculum would be similar but with a smaller population.
● What options would there be if expansion is needed. Dr. Walls stated that
ETHS does not want to have 90 students in the program and that the target is
closer to 35 students. Up to 90 students could be in the school but 40 is within
the state target for the program.
● Partnership with private entities and other districts. ETHS works with a co-op
entity and would consider bringing in students from other districts, mainly
District 214 and would partner with private entities.
● Per pupil cost. Ms. Rodino stated that to start, the cost would be
$40,000/student but as student population grows the optimal amount would
be $22,000.
● How students will go between ETHS and the proposed school. If needed, a
van could be utilized for transport. Also could be utilized for special cases
where extra support is needed.
● Requirements for outdoor space. None, however, a multipurpose area will be
provided to cover physical education requirements.
● Lease for the Hartrey space would be for 10 years at a total of $80,000.
Chair Ford then opened the hearing to questions from the public regarding the
proposal(s) presented. There were no questions from the public nor was there any
public testimony.
Discussion among the Commission continued. Commissioner Saul inquired about the
previous proposed school and how it differed from what ETHS is currently proposing.
Mr. Treto responded that in the current case a text amendment is being proposed
where it was not in the previous case, only a map amendment was proposed.
Commissioner Pigozzi stated that he understands the school’s position and the
benefits but is troubled by the law department’s memo regarding the proposed use
and the previous case.
Commissioner Lewis expressed that the use is a worthy cause and that work should
be done to address the issues at hand. The I2 is not an extensive district and he does
not see abuse happening but he is bothered by a possible precedent within the
district. The proposed use would not have many potential users and the fact that the
area has several non-industrial uses works in ETHS’ favor.
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Commissioner Belisle stated that it is hard to make a decision based on the building
and the number of legally nonconforming uses currently operating within the site. The
fact that what is proposed in this case is smaller and contained works in ETHS’ favor.
Commissioner Saul stated that she supports the proposed use but the amendment
does not sit well overall for all I2 Districts. She stated that the vocational aspect of the
programming is not clear. Commissioner Lewis stated that vocational schools are
fairly common within industrial districts.
Commissioner Goddard stated that the narrow use definition lends to it not being
abused and that this is an opportunity for one public entity to support another.
Chair Ford commented on the vocational curriculum. He stated that typically there is
some certificate offered in general curriculum and what was stated was an extension
of the high school curriculum. Dr. Walls stated that an extensive job skills program is
part of the general curriculum and that IEP has a post-secondary transition plan.
Commissioner Pigozzi shared, as an example, that Indiana’s definition of public
education is becoming harder to define. He stated that he is afraid that a precedent
for all kinds of schools will follow. He added that it is great to make a limited case but
the definition of public education is harder to pinpoint.
Chair Ford expressed belief that the proposed use is defined narrowly enough to limit
abuse and that a “slippery slope” is not necessarily an issue nor is legally non -
conforming uses as scary as it is made to be.
Commissioner Belisle posed a question to the Commission, asking if the proposed
definition is so narrow that it is specific for this particular use and will not create too
restrictive a use or become a greater issue. Also, if the zoning were something else
with the same uses, would the same concerns exist.
Commissioner Lewis stated he is more concerned with job generation and providing
spaces for small businesses to operate and grow.
Commissioner Saul inquired if there is a difference in Educational Institution –
Private and if they are provided in all of the same zoning districts as Public
Educational Institutions. Full information was not available at that time, however,
there are districts that are more restrictive with regards to private educational
institutions.
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Commissioner Lewis made a motion to recommend approval of the proposed
text amendment creating a definition for a new use, Special Educational
Institution- Public, and adding that to the Special Uses within the I2 General
Industrial District. Commissioner Goddard seconded the motion.
A roll call vote was taken and the motion was approved, 4-2.
Ayes: Belisle, Goddard, Lewis, Ford.
Nays: Pigozzi, Saul.
4. PUBLIC COMMENT
There was brief discussion regarding upcoming meetings on November 29th and
December 6th.
5. ADJOURNMENT
Commissioner Goddard made a motion to adjourn the meeting. Commissioner
Belisle seconded the motion.
A voice vote was taken and the motion was approved by voice call 6-0.
The meeting was adjourned at 8:32 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For Planning & Development Committee of November 27, 2017 PD1
Lakefront Policy
For Discussion
To: Members of the Planning & Development Committee
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building & Inspection Services Division Manager
Ingrid Eckersberg, Civil Engineer
Subject: Lakefront Policy for Private Land
Date: November 2, 2017
Recommended Action:
Staff recommends that the City Council review, discuss and provide guidance in
creating policy and potential code amendments to the City’s Floodplain Ordinance in
instances where work is undertaken by private parties for private lakeshore property via
fill of the public waters of Lake Michigan.
Funding Source:
Not applicable
Livability Benefits:
Natural Systems: Protect and Preserve Natural Characteristics of Lake Michigan
Lakefront
Summary:
There are approximately 42 private residential lakefront properties in the City of
Evanston with varying shore characteristics. These properties are on the official FEMA
designated floodplain. Recent high lake levels and heavy wave action have degraded
the shores of many of these properties resulting in an increased amount of restoration
projects.
Property descriptions for shoreline lots generally differ from inland lots in their definition
of the east property line. A common description delineating the location of the coastal
(east) property line is, “the waters’ edge as it exists over time at rest”. As a result of the
fluctuation of lake levels from year-to-year, these eastern lot line for these areas are
Memorandum
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dynamic as that lot line may be closer to the structures on the property one year when
lake levels are high and farther away in other years when lake levels are low. These
properties are also subject to shifting by constructed stone revetments, seawalls and
breakwaters. Some restoration projects have resulted in earthwork filling and
construction beyond the historic eastern lot boundary.
Currently, permit application for shoreline construction projects are filed through a joint
application to the U.S. Army Corp of Engineers (USACE), Illinois Department of Natural
Resources/Office of Water Resources (IDNR/OWR) and the Illinois Environmental
Protection Agency (IEPA). Review and permitting is also required at the local level
pursuant to the City’s floodplain ordinance but historically the City receives project
information after USACE, IDNR/OWR and IEPA review and provides approval. Staff
has recently requested simultaneous notification from IDNR of project submittals for
lakeshore work in Evanston and is contacting shoreline engineering companies to
inform them that pre-submittal or simultaneous review of these projects is required.
In order to be consistent with State regulations, staff suggests the consideration of
additional language of the City’s existing floodplain ordinance to prohibit the expansion
of private lakeshore floodplain property via fill of the public waters of Lake Michigan.
Beach areas and adjacent waters of the lake are public according to the Illinois
Department of Natural Resources (IDNR) and Illinois Environmental Protection Agency
(IEPA). The IDNR’s code regulating public water (Title 17 Part 3704, Section 3704.70
a) states: The conversion of public waters to private land by filling is prohibited.
Language for the Evanston City Code could be drafted that more closely aligns with
state policy that prohibits earthwork filling that moves the eastern private property line of
shoreline lots and restricts at-shore development or protection to within historic lot
boundaries. The purpose of this proposed code amendment is to prevent conversion of
public waters into private land through lakeside fill, it does not prevent private measures
to preserve, restore and protect littoral properties.
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