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HomeMy WebLinkAbout10.09.17 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 9, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Braithwaite (II) Mayor Public Announcements and Proclamations YAMO's 60th Anniversary Week, October 9-15, 2017 (III) City Manager Public Announcements Open House Chicago, October 14-15, 2017 Evanston Day of Caring, October 14, 2017 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 504 City Council Agenda October 9, 2017 Page 2 of 9 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Ordinance 112-O-17, Updating the Welcoming City Ordinance Mayor Hagerty recommends the City Council adopt Ordinance 112-O-17: Updating Chapter 22, Title 1 of the Evanston City Code, “Welcoming City Ordinance.” For Action (SP2) Authorization and Budget Allocation for Hiring Special Legal Counsel - City Clerk City Clerk Reid requests that the City Council authorize him to retain special legal counsel to advise his office on matters related to duties and functions of the office as well as allocate funds for such services. For Action (SP3) 2017 End of Year Budget Status Staff recommends that the City Council accept and place this report on file. These implemented items will be reflected in the 2018 Proposed Budget. Staff will continue to report on progress during the 3rd Quarter Financial Report and throughout the remainder of the year. For Action: Accept and Place on File (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Wynne Human Services - Alderman Fiske Rules - Alderman Wilson CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 10, 2017 (corrected), July 24, 2017 (corrected), August 14, 2017 (corrected), September 6, 2017 and September 11, 2017. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – September 4, 2017 through September 17, 2017 $ 2,767,523.41 (A2) Bills List – October 10, 2017 $ 4,548,967.93 For Action 2 of 504 City Council Agenda October 9, 2017 Page 3 of 9 (A3.1) Contract with Central Lakes Construction Company, Inc. for Fleetwood- Jourdain Center HVAC and Electrical Improvements Staff recommends City Council authorize the City Manager to execute a contract for the Fleetwood-Jourdain Center HVAC and Electrical Improvements with Central Lakes Construction Company, Inc. (749 Pinecrest Drive, Prospect Heights, IL) in the amount of $1,988,485.00. Funding is from the Capital Improvement Fund in the amount of $412,000 in 2016 General Obligation Bonds, $950,000 in 2017 General Obligation Bonds, and $584,000 in 2018 General Obligation Bonds (which the City Council will need to approve in the 2018 adopted budget). A further breakdown of funding can be found in the corresponding transmittal memorandum. For Action (A3.2) Change Order No. 2 with Schroeder & Schroeder, Inc. for the 2017 Alley and Street Improvement Project Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the 2017 Alley and Street Improvements project with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount of $131,880.25. This will increase the contract amount from $1,446,774.60 to $1,578,654.85 and provide a time extension of 195 days from November 17, 2017 to May 31, 2018, for only the work associated with this change order. Funding will be provided from four Capital Improvement Fund 2017 & 2018 General Obligation Bond Accounts, which are detailed on the corresponding transmittal memorandum. For Action (A3.3) Purchase of Trees and Planting Services from Suburban Tree Consortium Staff recommends approval of the purchase of 239 trees and planting services for 115 trees from Suburban Tree Consortium in the amount of $54,367.00. Funding is from two sources. The first is a general fund line item in the Forestry Division budget – 100.40.4320.65005. The total budget is $135,000 with a current balance of $55,152.00, and is used for both the spring and fall planting seasons. The second source of funding is deposited into account 100.40.4320.65005 - the “Replant Express” program. This program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are twenty-one additional trees being planted through this program which generated $5,250.00 in payments. For Action 3 of 504 City Council Agenda October 9, 2017 Page 4 of 9 (A3.4) January 1, 2017 Police and Firefighter Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and City Treasurer recommend that City Council review and approve the January 1, 2017 Actuarial Valuation for usage in the 2017 Tax Levy (receivable in 2018) for Police and Firefighter Pension funding purposes. The City Treasurer recommends approval of an increase of $421,742 to the Annual Required Contribution (ARC) to be included in the 2017 Tax Levy. This recommendation is based on no changes in actuarial assumptions from the January 1, 2016 actuarial study. Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution (ARC) in the amount of $1,469,252. The increase in ARC is the result of a decrease from 6.5% to 6.25% for the assumed investment return rate. The current combined ARC is $18,385,909. This ARC is funded through a combination of Property Taxes and Personnel Property Replacement Taxes each year. The funding of this study is being split three ways for 2017. The Police Pension and Firefighters Pension will each pay $6,166 and the General Fund will pay $6,167 for this report at a total cost of $18,500. For Action (A3.5) Agreement with Municode, Inc. to Provide a Centralized Cashiering System Staff recommends City Council authorize the City Manager to execute an agreement with Municode, Inc. to provide a centralized cashiering system for the City of Evanston. The contract is a cost per credit card transaction model, which means the City only pays an expense when a credit card transaction occurs at $0.55 per payment. Based on 2016 payment data, the City is estimating an annualized cost of $56,179. As noted in the August 14, 2017 report to Council to approve Passport Parking, the total budget for cashiering and online payment systems is $320,000. This purchase combined with the previous approval will bring total estimated expenses to $316,179 for 2018 on an annualized basis. Funding will be from the Revenue & Collections Account 100.15.1560.62449, with a FY17 budget of $320,000. Some of these costs will also be distributed to the Water Fund, Sewer Fund and Parking Fund once the system is operational. A detailed list of these accounts can be found on the corresponding transmittal memorandum. For Action 4 of 504 City Council Agenda October 9, 2017 Page 5 of 9 (A3.6) Contract Award to Groot Industries, Inc. for Residential Refuse Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit prices indicated in the table below for an initial annual cost of $1,580,136.00. Staff also recommends the award of a waste characterization study to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) in the amount of $8,800.00 for a study to be completed within 12- months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action (A3.7) Contract Award to Lakeshore Recycling Systems for Condo Refuse Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. Staff also recommends the award of a waste characterization study to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) in the amount of $1,900.00 for a study to be completed within 12-months of contract award. The unit price of $6.25 is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. For Action 5 of 504 City Council Agenda October 9, 2017 Page 6 of 9 (A3.8) Contract Award to Groot Industries, Inc. for Residential Yard Waste Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Yard Waste Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and disposal of residential yard waste and food scraps at the unit prices indicated in the table below for an initial annual cost of $655,134.10. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action (A3.9) Solid Waste Fund Analysis Staff recommends that City Council continue discussion on suggested sanitation service charge amendments and provide direction on how to proceed. For Action (A4) Resolution 76-R-17, Authorizing the City Manager to Enter into a Two and One Half Month Lease Agreement with Mudlark Theater Company for the Noyes Street Theater Staff recommends approval of Resolution 76-R-17authorizing the City Manager to enter into an agreement for a two and one-half month lease terms with Mudlark Theatre to lease theatre space at the Noyes Cultural Arts Center. For Action (A5) Ordinance 96-O-17, Amending City Code 8-4-12 to Establish a Fee for a Recycling Program for Multi-family Apartment Building with 6-Units or Greater Staff recommends that City Council adopt Ordinance 96-O-17, amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater. The proposed fee would be $1.85 per unit per month and be imposed beginning January 1, 2019. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Granting Vacation Rental License to 2120 Madison Place Staff recommends approval of a Vacation Rental License for the property located at 2120 Madison Place. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action 6 of 504 City Council Agenda October 9, 2017 Page 7 of 9 (P2) Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as an Active Ground- Floor Use, and major zoning relief for a 20’ rear yard setback, reduced pedestrian areas fronting Crawford Ave. and Gross Point Rd., and reduced fenestration/sill height on the Crawford Ave. façade, at 2628 Gross Point Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. For Introduction (P3) Ordinance 103-O-17, Special Use Permit for Planned Development Located at 1450-1508 Sherman Avenue in the D4 Downtown Transition District The Plan Commission and staff recommend adoption of Ordinance 103-O-17 for approval of the Planned Development to construct a 16-story, 286-unit residential building with 9,321 square feet of ground floor commercial space, and 186 parking spaces located at 1450-1508 Sherman Avenue. The development includes six (6) site development allowances. For Introduction (P4) Ordinance 99-O-17, Amending Zoning Map to Rezone 1829 Simpson Street From R3 Two-Family Residential District to B1 Business District Staff recommends adoption while Plan Commission recommends denial of Ordinance 99-O-17 approving the Zoning Ordinance Text Amendment to rezone the property commonly known as 1829 Simpson Street from R3, Two-Family Residential to B1, Business District. For Action (P5) Ordinance 100-O-17, Granting Special Use Permit and Major Variation for Type 2 Restaurant at 1829 Simpson Street in the B1 Business District Staff recommends adoption while Zoning Board of Appeals recommends denial of Ordinance 100-O-17, approving the Special Use Permit for a Type 2 Restaurant in the B1 Business District and Major Zoning Variation for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required. For Action 7 of 504 City Council Agenda October 9, 2017 Page 8 of 9 (P6) Ordinance 93-O-17, Amending Various Sections of Title 4, Chapter 14 “Design and Project Review” Staff recommends adoption of Ordinance 93-O-17, amending the Design and Project Review portion of the City Code related to voting and advisory members and the appeals process. For Action RULES COMMITTEE (O1) Ordinance 85-O-17, Creating Title 2, Chapter 12 of the City Code Forming an “Equity and Empowerment Commission” Staff and Rules Committee recommend City Council adoption of Ordinance 85- O-17, Amending Title 2, Chapter 12 of the Evanston City Code, which creates the Equity & Empowerment Commission. For Action APPOINTMENTS (APP1)For Appointment: Climate Action and Resilience Plan Working Group Likwan Cheng Climate Action and Resilience Plan Working Group Jack Darin Climate Action and Resilience Plan Working Group Robert Dean Climate Action and Resilience Plan Working Group Joel Freeman Climate Action and Resilience Plan Working Group Jerri Garl Climate Action and Resilience Plan Working Group Vickie Jacobsen Climate Action and Resilience Plan Working Group Emily Lawrence Climate Action and Resilience Plan Working Group Sarah Lovinger Climate Action and Resilience Plan Working Group Lauren Marquez-Viso Climate Action and Resilience Plan Working Group Gabriela Martin Climate Action and Resilience Plan Working Group John Moore Climate Action and Resilience Plan Working Group Mariana Oliver Climate Action and Resilience Plan Working Group Judy Pollock Climate Action and Resilience Plan Working Group Gajan Sivandran Climate Action and Resilience Plan Working Group Lonnie Wilson For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment 8 of 504 City Council Agenda October 9, 2017 Page 9 of 9 MEETINGS SCHEDULED THROUGH OCTOBER 2017 Upcoming Aldermanic Committee Meetings 10/11/2017 7:00 PM Animal Welfare 10/16/2017 6:00 PM Rules Committee 10/16/2017 7:00 PM City Council 10/17/2017 7:00 PM Housing & Community Development Act 10/18/2017 6:30 PM M/W/EBE Development 10/23/2017 6:00 PM Administration & Public Works, Planning & Development, City Council 10/25/2017 6:00 PM Transportation/Parking 10/26/2017 5:30 PM Emergency Telephone System 10/28/2017 9:00 AM Special City Council Meeting 10/30/017 7:00 PM Special City Council - Affordable Housing Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 9 of 504 For City Council meeting of October 9, 2017 Item SP1 Ordinance 112-O-17: Updating the Evanston Welcoming City Ordinance For Introduction To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 112-O-17 – Updating the Evanston Welcoming City Ordinance Date: October 9, 2017 Recommended Action: Mayor Hagerty recommends the City Council adopt Ordinance 112-O-17: Updating Chapter 22, Title 1 of the Evanston City Code, “Welcoming City Ordinance.” Livability Benefits: Education, Arts & Community: Support Social and Cultural Diversity. Summary: Ordinance 112-O-17 serves to update the Evanston Welcoming City Ordinance to conform to the Illinois TRUST Act passed by Governor Bruce Rauner on August 28, 2017. The Illinois TRUST Act expands the scope of Evanston’s original ordinance to include interactions classified as stops and searches of undocumented immigrants. The state legislative action protects undocumented immigrants from being held by immigration authorities after coming in contact with City police, unless a valid, enforceable federal warrant is issued. Two updates are included under proposed Ordinance 112-O-17: •In addition to prohibiting agencies or agents from arresting, detaining, or continuing to detain a person solely on the belief that the person is not present legally in the United States, or that the person has committed a civil immigration violation, this update also prohibits the stopping or searching a person solely for the aforementioned reasons. City Code Section 1-22-10(A). •The protections afforded by the Welcoming City Ordinance do not apply when a valid, enforceable federal warrant has been issued, consistent with the Illinois TRUST Act. City Code Section 1-22-10(D). Legislative History: On December 12, 2016, the City Council adopted Ordinance 156-O-16, Enacting the Evanston Welcoming City Ordinance. Ordinance 112-O-17 builds on efforts to make Evanston one of the most immigrant-friendly cities in the country. This legislative action clarified that both documented and undocumented immigrants must be treated with Memorandum 10 of 504 respect and dignity by all City employees, elected officials, and board and commission members. On August 28, 2017, Illinois Governor Bruce Rauner signed the Illinois TRUST Act, Senate Bill 31. The Illinois TRUST Act states that law enforcement cannot stop, arrest, search, detain, or continue to detain a person solely because of their immigration status, unless a valid, enforceable federal warrant has been issued. Attachments: Ordinance 112-O-17 Ordinance 156-O-16 11 of 504 10/3/2017 112-O-17 AN ORDINANCE Amending Chapter 22, Title 1 of the Evanston City Code , “Welcoming City Ordinance ” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: City Code Section 1-22-10(A) of the Evanston City Code of 2012, as amended, is hereby amended and revised to read as follows: (A) Except for such reasonable time as is necessary to conduct the investigation specified in Subsection (D) of this Section, no agency or agent shall: 1. Stop, aArrest, search, detain or continue to detain a person solely on the belief that the person is not present legally in the United States, or that the person has committed a civil immigration violation; 2. Arrest, detain, or continue to detain a person based on an administrative warrant entered into the Federal Bureau of Investigation’s National Crime Information Center database, or successor or similar database maintained by the United States, when the administrative warrant is based solely on a violation of a civil immigration law; or 3. Detain, or continue to detain, a person based upon an immigration detainer, when such immigration detainer is based solely on a violation of a civil immigration law. SECTION 2: City Code Section 1-22-10(D) of the Evanston City Code of 2012, as amended, is hereby amended and revised to read as follows: (D) This Section shall not apply when an investigation conducted by the agency or agent indicates that the subject of the investigation has a valid, enforceable federal warrant. Nothing in this Section prohibits communication between federal agencies or officials and law enforcement or officials.: 1. Has an outstanding criminal warrant; 2. Has been convicted of a felony in any court of competent jurisdiction; 3. Is a defendant in a criminal case in any court of competent jurisdiction where a judgment has not been entered and a felony charge is pending; or 12 of 504 112-O-17 4. Has been identified as a known gang member either in a law enforcement agency’s database or by his or her own admission. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: Ordinance 112-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: _________________________, 2017 ______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 13 of 504 14 of 504 15 of 504 16 of 504 17 of 504 18 of 504 19 of 504 20 of 504 For City Council meeting of October 9, 2017 Item SP3 2017 End of Year Budget Status For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Budget Team Subject: 2017 End of Year Budget Status Date: October 2, 2017 Recommended Action: Staff recommends that the City Council accept and place this report on file. These implemented items will be reflected in the 2018 Proposed Budget. Staff will continue to report on progress during the 3rd Quarter Financial Report and throughout the remainder of the year. Funding Source: N/A—summary of city-wide funding and spending trends Livability Benefits: Innovation & Process: Support local government best practices and processes. Background: On July 10th, budget staff presented the City Council with two end-of-year scenarios and potential revenue generating/expense cutting solutions. Staff further refined these recommendations during the July 24th meeting on the topic. At that time, there was an anticipated deficit of $3,324,696. Council approved the following items: Expenses Revenue 2.75% GWI retro to 7/1/17 (752,000) Capital Transfer Reduction (800,000) Debt Service transfer reduction (400,000) Fleet service transfer reduction (300,000) Transfer from Parking Fund 500,000 Transfer from General Assistance 150,000 City Manager Contingency (150,000) Close 311 on Saturdays (20,000) Departmental savings (250,000) (2,672,000) 650,000 Memorandum 21 of 504 In order to implement these changes, the City Manager started by asking Departments to implement their departmental savings ($250,000), that all training & travel be approved by him directly, and that Directors report on overtime. Finance staff also continued to revise year end estimates. In September, a revised look at the budget with these items implemented predicted a $1.9m deficit at the end of the year. September 2017 Numbers Year End 2017 Revenue Estimate 114,335,428 changed based on trends & actuals Year End 2017 Expense Estimate 116,290,746 includes policy changes Year End 2017 Deficit (1,955,318) The following revenue changes are currently being implemented by staff in order to end 2017 with a slight surplus: Revenue Changes Evanston Motor Fuel Tax 50,000 based on actual revenue received YTD from $750K to $800K From Washington-National TIF 150,000 increase transfer from TIF Fund from $350K to $500K From GA Fund 100,000 new From SSA6 (reimbursement)78,000 one-time reimbursement From Parking Fund 500,000 From $900K to $1.4M Revenue Revisions 878,000 Original Revenue Number:114,335,428 Revised Revenue Number:115,213,428 Each of the transfers from another fund have been carefully considered and will not take any fund below fund balance policies included in the 2017 Adopted Budget. Expense Changes 1 Furlough Day 120,000 new Reduction in Travel & Training 25,049 based on new policy Reduction in Recreation Supplies 17,619 held to budget Reduction in City Manager's Contingency 150,000 $200K to $50K Reduction in transfer to Fleet Fund 300,000 $2.7M to $2.4M Reduction in transfer to Equipment Replacement Fund 150,000 $1.3M to $1.1M Reduction in transfer to Debt Service Fund 400,000 from $1.4M to $1.0M Expense Revensions 1,162,668 Original Expense Number:116,290,746 Revised Expense Number:115,128,078 The above furlough day has been discussed with the City Council and is tentatively scheduled for November 10, 2017. The City has also held meetings to discuss this furlough with all City unions. Negotiations continue favorably for the change in retroactive pay increases to July 1, 2017. The remainder of the items listed may be done administratively by finance staff. 22 of 504 In total, these changes would create the following year end surplus: October 1, 2017 Numbers Year End 2017 REVISED Revenue Estimate 115,213,428 Year End 2017 REVISED Expense Estimate 115,128,078 Year End REVISED 2017 Surplus/(Deficit)85,350 23 of 504 ​ ​​CITY​ ​COUNCIL​ ​REGULAR​ ​MEETING CITY​ ​OF​ ​EVANSTON,​ ​ILLINOIS LORRAINE​ ​H.​ ​MORTON​ ​CIVIC​ ​CENTER JAMES​ ​C.​ ​LYTLE​ ​COUNCIL​ ​CHAMBERS Monday,​ ​July​ ​10th,​ ​2017 7:00​ ​pm Present: Alderman​ ​Fiske Alderman​ ​Suffredin Alderman​ ​Braithwaite Alderman​ ​Revelle Alderman​ ​Wynne Alderman​ ​Rainey Alderman​ ​Wilson Alderman​ ​Fleming Alderman​ ​Rue​ ​Simmons (9) Absent: None​ ​(0) Presiding:​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Mayor​ ​Stephen​ ​Hagerty Devon​ ​Reid City​ ​Clerk 24 of 504 Mayor’s​ ​Public​ ​Announcements Mayor​ ​Hagerty​ ​announces​ ​the​ ​Citizens’​ ​Police​ ​Complaint​ ​assessment​ ​committee​ ​application will​ ​be​ ​open​ ​till​ ​July​ ​28th. Watch City​ ​Manager’s​ ​Public​ ​Announcements City​ ​Manager​ ​Bobkiewicz​ ​announces​ ​the​ ​World​ ​Arts​ ​music​ ​festival​ ​saturday​ ​July​ ​15th​ ​and 16th​ ​at​ ​Dawes​ ​Park.​ ​City​ ​Manager​ ​Bobkiewicz​ ​commends​ ​Director​ ​Hemingway​ ​and​ ​the​ ​entire Parks​ ​and​ ​Recreations​ ​staff​ ​for​ ​their​ ​hard​ ​work​ ​organizing​ ​the​ ​event. Watch City​ ​Clerk’s​ ​Communications Clerk​ ​Reid​ ​announces​ ​the​ ​City​ ​Clerk's​ ​office​ ​will​ ​now​ ​close​ ​at​ ​5pm​ ​on​ ​fridays​ ​as​ ​opposed​ ​to its​ ​previous​ ​closing​ ​time​ ​at​ ​7pm. Watch Public​ ​Comment Dan​ ​Joseph Suggests​ ​a​ ​pilot​ ​program​ ​for​ ​a​ ​scheduled​ ​free​ ​bus​ ​service​ ​for​ ​West Side​ ​Residents. Watch Tom​ ​Ward In​ ​support​ ​of​ ​the​ ​sick​ ​leave​ ​ordinance,​ ​but​ ​suggests​ ​members​ ​of​ ​the council​ ​continue​ ​the​ ​conversation​ ​on​ ​the​ ​sick​ ​leave​ ​ordinance​ ​due​ ​to potential​ ​financial​ ​problems​ ​for​ ​local​ ​small​ ​businesses. Watch Dave​ ​Cantor Against​ ​the​ ​coal​ ​tar​ ​sealant​ ​ban.​ ​Believes​ ​only​ ​one​ ​side​ ​of​ ​the argument​ ​the​ ​on​ ​coal​ ​tar​ ​sealant​ ​ban​ ​has​ ​been​ ​heard. Watch Junad​ ​Riski Provided​ ​commentary​ ​as​ ​to​ ​the​ ​City​ ​Manager’s​ ​performance. Watch Casey​ ​Christensen In​ ​support​ ​of​ ​the​ ​coal​ ​tar​ ​sealant​ ​ban.​ ​Believes​ ​that​ ​the​ ​coal​ ​tar sealant​ ​ban​ ​will​ ​contribute​ ​to​ ​the​ ​protection​ ​of​ ​​ ​the​ ​city​ ​of​ ​Evanston and​ ​the​ ​environment. Watch Karen​ ​Courtright In​ ​support​ ​of​ ​the​ ​Harley​ ​Clarke​ ​recommendation.​ ​Propose​ ​that​ ​the members​ ​of​ ​the​ ​council​ ​and​ ​the​ ​renovation​ ​team​ ​of​ ​Harley​ ​Clarke​ ​​ ​do outreach​ ​in​ ​underserved​ ​communities​ ​of​ ​Evanston. Watch Carlis​ ​Sutton In​ ​support​ ​of​ ​Harley​ ​Clarke​ ​recommendation.​ ​Mentions​ ​that​ ​the Watch 25 of 504 Fleetwood-Jourdain​ ​renovation​ ​has​ ​no​ ​effect​ ​on​ ​the​ ​decision​ ​of​ ​the Harley​ ​Clarke​ ​recommendation. Linda​ ​Damesak Suggests​ ​changes​ ​of​ ​the​ ​wording​ ​of​ ​the​ ​Harley-Clarke​ ​RFP. Watch Mary​ ​Rosinsky Expresses​ ​that​ ​outreach​ ​is​ ​important​ ​to​ ​underserved​ ​communities when​ ​​ ​the​ ​Harley​ ​Clarke​ ​is​ ​renovated.​ ​Challenges​ ​members​ ​of council​ ​to​ ​make​ ​efforts​ ​to​ ​connect​ ​all​ ​constituents​ ​to​ ​the​ ​Harley Clarke​ ​mansion​ ​and​ ​not​ ​just​ ​one​ ​demographic​ ​of​ ​people. Watch Tom​ ​Hodgman Suggests​ ​changes​ ​of​ ​the​ ​wording​ ​of​ ​the​ ​RFP​ ​under​ ​consideration. Wants​ ​clarification​ ​of​ ​specific​ ​funds​ ​that​ ​will​ ​be​ ​used. Watch Erv​ ​Chocolic Against​ ​the​ ​minimum​ ​wage​ ​ordinance.​ ​Believes​ ​that​ ​the​ ​minimum wage​ ​increase​ ​will​ ​stifle​ ​economic​ ​growth. Watch Jerry​ ​Hirsch In​ ​support​ ​of​ ​the​ ​coal​ ​tar​ ​sealant​ ​ban.​ ​Believes​ ​that​ ​the​ ​coal​ ​tar sealant​ ​ban​ ​will​ ​contribute​ ​​ ​to​ ​the​ ​protection​ ​of​ ​​ ​the​ ​city​ ​of​ ​Evanston and​ ​the​ ​environment. Watch Wendy​ ​Pollock In​ ​support​ ​of​ ​the​ ​coal​ ​tar​ ​sealant​ ​ban.​ ​Believes​ ​that​ ​the​ ​coal​ ​tar sealant​ ​ban​ ​will​ ​contribute​ ​​ ​to​ ​the​ ​protection​ ​of​ ​​ ​the​ ​city​ ​of​ ​Evanston and​ ​the​ ​environment. Watch Leslie​ ​Shad In​ ​support​ ​of​ ​the​ ​coal​ ​tar​ ​sealant​ ​ban.​ ​Believes​ ​that​ ​the​ ​coal​ ​tar sealant​ ​ban​ ​will​ ​contribute​ ​​ ​to​ ​the​ ​protection​ ​of​ ​​ ​the​ ​city​ ​of​ ​Evanston and​ ​the​ ​environment.​ ​​ ​Has​ ​no​ ​opinion​ ​on​ ​Harley​ ​Clarke,​ ​but​ ​hopes that​ ​the​ ​recommendation​ ​takes​ ​efforts​ ​to​ ​protect​ ​the​ ​environment. Watch Priscilla​ ​Giles Expresses​ ​discontent​ ​with​ ​the​ ​​ ​Fleetwood​ ​Jourdain​ ​effort.​ ​Questions the​ ​equity​ ​the​ ​City​ ​of​ ​Evanston​ ​fames​ ​for​ ​itself. Watch Keira​ ​Kelly In​ ​support​ ​of​ ​the​ ​Harley​ ​Clarke​ ​recommendation. Watch Special​ ​Orders​ ​of​ ​Business 26 of 504 Consent​ ​Agenda (M1)​ ​Approval​ ​of​ ​Minutes​ ​of​ ​the​ ​Regular​ ​City​ ​Council​ ​Meeting​ ​of​ ​June​ ​19, 2017. Payroll​ ​–June​ ​12,​ ​2017​ ​through​ ​June​ ​25,​ ​2017 For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) Bills​ ​List​ ​–​ ​July​ ​11,​ ​2017​ ​$​ ​4,296,958.87 For​ ​Action Passed​ ​​(8-0)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Suffredin abstained. (A3.1)​ ​Contracts​ ​with​ ​Water​ ​Resources,​ ​Inc.​ ​for​ ​Water​ ​Meter​ ​Replacement Program​ ​Phase​ ​I​ ​and​ ​Water​ ​Meter​ ​and​ ​Accessories Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​contracts​ ​for​ ​the​ ​Water Meter​ ​Replacement​ ​Program​ ​–​ ​Phase​ ​I​ ​as​ ​well​ ​as​ ​the​ ​Water​ ​Meter​ ​and Accessories​ ​(RFP​ ​No.​ ​17-14)​ ​with​ ​Water​ ​Resources,​ ​Inc.​ ​(390​ ​Sadler Avenue,​ ​Elgin,​ ​IL)​ ​in​ ​the​ ​amount​ ​of​ ​$1,153,500.15​ ​and​ ​$61,705.00.​ ​Funding for​ ​the​ ​Water​ ​Meter​ ​Replacement​ ​Program​ ​–​ ​Phase​ ​I​ ​in​ ​the​ ​amount​ ​of $1,153,500.15​ ​will​ ​be​ ​from​ ​the​ ​Water​ ​Fund,​ ​Capital​ ​Improvement​ ​Account 513.71.7330.65515-717003,​ ​which​ ​has​ ​a​ ​Fiscal​ ​Year​ ​2017​ ​budget​ ​of $1,220,000.00.​ ​Funding​ ​for​ ​the​ ​purchase​ ​of​ ​water​ ​meters​ ​and​ ​accessories in​ ​the​ ​amount​ ​of​ ​$61,705.00​ ​will​ ​originate​ ​from​ ​the​ ​Water​ ​Fund​ ​Accounts 510.40.4208.65070​ ​($36,000);​ ​510.40.4225.65080​ ​($10,000)​ ​and 510.40.4230.65702​ ​($20,000)​ ​totaling​ ​$66,000.00​ ​budgeted​ ​for​ ​this​ ​project. The​ ​total​ ​FY​ ​2017​ ​budget​ ​in​ ​these​ ​accounts​ ​is​ ​$195,900. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.2)​ ​Change​ ​Order​ ​No.​ ​2​ ​for​ ​the​ ​Agreement​ ​for​ ​Treated​ ​Water​ ​Storage Replacement​ ​Engineering​ ​Services​ ​CDM​ ​Smith City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​Change​ ​Order​ ​No.​ ​2 to​ ​the​ ​agreement​ ​for​ ​the​ ​Treated​ ​Water​ ​Storage​ ​Replacement​ ​Project Engineering​ ​Services​ ​to​ ​CDM​ ​Smith​ ​(125​ ​South​ ​Wacker​ ​Drive,​ ​Suite​ ​600, Chicago,​ ​IL)​ ​in​ ​the​ ​amount​ ​of​ ​$58,932.00.​ ​This​ ​will​ ​increase​ ​the​ ​total contract​ ​amount​ ​from​ ​the​ ​current​ ​contract​ ​price​ ​of​ ​$1,269,798.00​ ​to $1,328,730.00.​ ​There​ ​is​ ​no​ ​time​ ​extension​ ​associated​ ​with​ ​this​ ​change order.​ ​Funding​ ​will​ ​be​ ​from​ ​the​ ​Water​ ​Fund,​ ​Capital​ ​Improvement​ ​Account 513.71.7330.62145​ ​-733107,​ ​which​ ​has​ ​an​ ​FY​ ​2017​ ​budget​ ​allocation​ ​of $3,920,000.​ ​Staff​ ​is​ ​in​ ​the​ ​process​ ​of​ ​applying​ ​for​ ​a​ ​low-interest​ ​loan​ ​from the​ ​Illinois​ ​Environmental​ ​Protection​ ​Agency.​ ​The​ ​loan​ ​offer​ ​is​ ​only​ ​given Motion:​ ​Ald. Braithwaite Watch 27 of 504 after​ ​the​ ​design​ ​has​ ​been​ ​finalized​ ​and​ ​the​ ​contractor​ ​has​ ​been​ ​selected​ ​for construction.​ ​If​ ​the​ ​City​ ​is​ ​successful​ ​in​ ​obtaining​ ​the​ ​loan,​ ​eligible engineering​ ​fees​ ​will​ ​be​ ​funded​ ​by​ ​the​ ​loan. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A3.3)​ ​Contract​ ​with​ ​Garland/DBS,​ ​Inc.​ ​for​ ​Roof​ ​Repairs​ ​and​ ​Window Replacement​ ​at​ ​City​ ​Facilities City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​a​ ​Roof Repairs​ ​and​ ​Window​ ​Replacement​ ​at​ ​City​ ​Facilities​ ​to​ ​Garland/DBS,​ ​Inc. (3800​ ​East​ ​91st​ ​Street,​ ​Cleveland,​ ​OH)​ ​in​ ​the​ ​amount​ ​of​ ​$124,879.​ ​Funding will​ ​be​ ​provided​ ​from​ ​Capital​ ​Improvements​ ​Fund​ ​2017​ ​GO​ ​Bonds​ ​as follows:​ ​$80,000​ ​for​ ​the​ ​Ecology​ ​Center​ ​–​ ​Roofing/Window/Masonry Repairs​ ​will​ ​be​ ​from​ ​Account​ ​415.40.4117.65515​ ​–​ ​617004,​ ​with​ ​a​ ​budget of​ ​$80,000;​ ​and​ ​$44,879​ ​for​ ​Roofing​ ​Repairs​ ​–​ ​Miscellaneous​ ​Facilities​ ​will be​ ​from​ ​Account​ ​415.40.4117.65515​ ​–​ ​617018,​ ​with​ ​a​ ​budget​ ​of​ ​$50,000. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A3.4)​ ​Contract​ ​with​ ​Nature’s​ ​Perspective​ ​Landscape,​ ​Inc.​ ​for​ ​Evanston Plaza​ ​Corner​ ​Plantings​ ​Landscape​ ​Maintenance City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​award​ ​for the​ ​2017​ ​Evanston​ ​Plaza​ ​Corner​ ​Plantings​ ​Landscape​ ​Maintenance​ ​and plant​ ​replacements​ ​to​ ​the​ ​low​ ​bidder,​ ​Nature’s​ ​Perspective​ ​Landscape,​ ​Inc. (2000​ ​Greenleaf​ ​St.,​ ​Evanston,​ ​IL)​ ​in​ ​the​ ​amount​ ​of​ ​$23,720.27.​ ​Funding for​ ​this​ ​project​ ​is​ ​included​ ​in​ ​the​ ​Greenways​ ​–​ ​Landscape​ ​Maintenance Services​ ​Fund​ ​(Account​ ​100.40.4330.62195),​ ​which​ ​has​ ​a​ ​FY2017​ ​budget of​ ​$142,000.00,​ ​and​ ​a​ ​YTD​ ​balance​ ​of​ ​$43,985.15. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A3.5)​ ​Sidewalk​ ​Café​ ​for​ ​Sam’s​ ​Chicken​ ​&​ ​Ribs​ ​Staff City​ ​Council​ ​approval​ ​of​ ​first-time​ ​application​ ​for​ ​a​ ​sidewalk​ ​café​ ​permit​ ​for Sam’s​ ​Chicken​ ​&​ ​Ribs,​ ​a​ ​Type​ ​1​ ​restaurant​ ​located​ ​at​ ​1639​ ​Orrington Avenue.​ ​The​ ​sidewalk​ ​café​ ​will​ ​consist​ ​of​ ​four​ ​tables​ ​with​ ​two​ ​seats​ ​and four​ ​tables​ ​with​ ​four​ ​seats​ ​for​ ​a​ ​seating​ ​capacity​ ​of​ ​twenty-four,​ ​and​ ​will operate​ ​daily​ ​11:00​ ​a.m.​ ​-​ ​11:00​ ​p.m. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) 28 of 504 (A3.6)​ ​Single​ ​Source​ ​Agreement​ ​with​ ​Word​ ​Systems,​ ​Inc.​ ​for​ ​Digital​ ​Voice Logger​ ​Upgrade City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​the​ ​single​ ​source software​ ​and​ ​service​ ​proposal​ ​from​ ​the​ ​current​ ​vendor​ ​Word​ ​Systems,​ ​Inc. (9225​ ​Harrison​ ​Park​ ​Court,​ ​Indianapolis,​ ​IN)​ ​in​ ​the​ ​amount​ ​of​ ​$23,689​ ​to upgrade​ ​the​ ​existing​ ​NICE​ ​digital​ ​voice​ ​logger.​ ​Funding​ ​provided​ ​by Emergency​ ​Telephone​ ​System​ ​Fund​ ​–​ ​Furniture​ ​and​ ​Fixtures​ ​(Account 205.22.5150.65625)​ ​with​ ​a​ ​budget​ ​of​ ​$30,000​ ​for​ ​this​ ​line​ ​item,​ ​a​ ​total account​ ​budget​ ​$55,000​ ​with​ ​a​ ​YTD​ ​balance​ ​of​ ​$33,858.50. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A3.7)​ ​Contract​ ​with​ ​BMO​ ​Harris​ ​for​ ​Purchasing​ ​Cards​ ​for​ ​City​ ​Employees City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​with​ ​BMO Harris​ ​for​ ​Purchasing​ ​Cards.​ ​BMO​ ​Harris​ ​was​ ​the​ ​lowest​ ​responsible​ ​bidder to​ ​the​ ​Request​ ​for​ ​Proposal​ ​(RFP​ ​16-76)​ ​for​ ​the​ ​City-wide​ ​P-Card​ ​program. Rebate​ ​amounts,​ ​replacement​ ​card​ ​delivery,​ ​and​ ​late​ ​fees​ ​were​ ​all evaluated​ ​during​ ​the​ ​RFP​ ​process;​ ​there​ ​were​ ​no​ ​annual​ ​fees​ ​or transaction​ ​fees​ ​to​ ​be​ ​compared.​ ​The​ ​P-Card​ ​program​ ​will​ ​have​ ​a​ ​net benefit​ ​to​ ​the​ ​City,​ ​rather​ ​than​ ​a​ ​cost,​ ​due​ ​to​ ​the​ ​rebate​ ​percentage received.​ ​All​ ​fees​ ​will​ ​be​ ​netted​ ​against​ ​this​ ​amount.​ ​The​ ​rebate​ ​provided by​ ​BMO​ ​Harris​ ​will​ ​be​ ​approximately​ ​$20,600​ ​annually​ ​if​ ​the​ ​City​ ​spends​ ​$2 million​ ​annually. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A3.8)​ ​Other​ ​Post​ ​Employment​ ​Benefits​ ​Report City​ ​Council​ ​accepted​ ​and​ ​placed​ ​the​ ​December​ ​31,​ ​2016​ ​Other​ ​Post Employment​ ​Benefits​ ​(OPEB)​ ​Report​ ​on​ ​file.​ ​As​ ​a​ ​part​ ​of​ ​the​ ​Annual Financial​ ​Report,​ ​the​ ​City​ ​is​ ​required​ ​to​ ​provide​ ​an​ ​evaluation​ ​of​ ​the​ ​total liability​ ​of​ ​all​ ​OPEB.​ ​The​ ​attached​ ​report​ ​from​ ​MWM​ ​Consulting​ ​Group provides​ ​a​ ​detailed​ ​analysis​ ​of​ ​the​ ​City’s​ ​total​ ​liability​ ​which​ ​is approximately​ ​$14.7​ ​million​ ​as​ ​of​ ​December​ ​31,​ ​2016.​ ​Staff​ ​recommends this​ ​report​ ​be​ ​accepted​ ​and​ ​placed​ ​on​ ​file​ ​for​ ​use​ ​in​ ​the​ ​FY​ ​2016​ ​Annual Financial​ ​Report. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​ ​​(9-0) (A4)​ ​Resolution​ ​58-R-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Execute​ ​a​ ​Real Estate​ ​Contract​ ​for​ ​the​ ​Purchase​ ​of​ ​a​ ​Vacant​ ​Lot​ ​Located​ ​at​ ​2005​ ​Grey Avenue 29 of 504 City​ ​Council​ ​adopted​ ​Resolution​ ​58-R-17,​ ​authorizing​ ​the​ ​City​ ​Manager​ ​to execute​ ​a​ ​sales​ ​contract​ ​to​ ​purchase​ ​the​ ​vacant​ ​residential​ ​lot​ ​at​ ​2005​ ​Grey Avenue​ ​for​ ​$42,500.​ ​This​ ​lot​ ​was​ ​identified​ ​as​ ​the​ ​site​ ​for​ ​the​ ​ETHS Geometry​ ​in​ ​Construction​ ​house​ ​to​ ​be​ ​constructed​ ​in​ ​school​ ​year 2017-2018.​ ​The​ ​City’s​ ​Affordable​ ​Housing​ ​Fund​ ​(AHF),​ ​(Account 250.21.5465.65535)​ ​is​ ​the​ ​proposed​ ​funding​ ​source.​ ​The​ ​adopted​ ​FY-2017 budget​ ​includes​ ​$1,000,000​ ​for​ ​affordable​ ​housing​ ​projects;​ ​to​ ​date, $326,502​ ​has​ ​been​ ​committed​ ​to​ ​projects,​ ​leaving​ ​a​ ​balance​ ​of​ ​$673,498. The​ ​cash​ ​balance​ ​in​ ​the​ ​AHF​ ​is​ ​approximately​ ​$1.1​ ​million. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A5)​ ​Ordinance​ ​58-O-17,​ ​Amending​ ​City​ ​Code​ ​7-2-5-3​ ​“Permit​ ​Fees,”​ ​to include​ ​Block​ ​Party​ ​Regulations City​ ​Council​ ​adopted​ ​Ordinance​ ​58-O-17​ ​by​ ​which​ ​City​ ​Council​ ​would amend​ ​City​ ​Code​ ​7-2-5-3​ ​“Permit​ ​Fees,”​ ​to​ ​include​ ​Block​ ​Party Regulations. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A6)​ ​Ordinance​ ​59-O-17,​ ​Decreasing​ ​the​ ​Number​ ​of​ ​Class​ ​H​ ​Liquor Licenses​ ​for​ ​Evanston​ ​Pan,​ ​LLC.​ ​d/b/a​ ​Pita​ ​1 City​ ​Council​ ​adopted​ ​Ordinance​ ​59-O-17,​ ​decreasing​ ​the​ ​number​ ​of authorized​ ​Class​ ​H​ ​liquor​ ​licenses​ ​for​ ​Evanston​ ​Pan,​ ​LLC.​ ​d/b/a​ ​Pita​ ​1 located​ ​at​ ​926​ ​Central​ ​Street.​ ​Pita​ ​1​ ​is​ ​closed​ ​and​ ​therefore​ ​not​ ​renewing its​ ​liquor​ ​license. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A7)​ ​Ordinance​ ​60-O-17,​ ​Decreasing​ ​the​ ​Number​ ​of​ ​Class​ ​D​ ​Liquor Licenses​ ​for​ ​The​ ​Noodle​ ​Shop​ ​Co​ ​–​ ​Colorado,​ ​Inc.,​ ​d/b/a​ ​Noodle​ ​&​ ​Co City​ ​Council​ ​adopted​ ​Ordinance​ ​60-O-17,​ ​decreasing​ ​the​ ​number​ ​of authorized​ ​Class​ ​D​ ​liquor​ ​licenses​ ​for​ ​The​ ​City​ ​Council​ ​Agenda​ ​July​ ​10, 2017​ ​Page​ ​7​ ​of​ ​12​ ​Noodle​ ​Shop​ ​Co​ ​–​ ​Colorado,​ ​Inc.,​ ​d/b/a​ ​Noodle​ ​&​ ​Co located​ ​at​ ​930​ ​Church​ ​Street.​ ​Noodle​ ​&​ ​Co.​ ​is​ ​not​ ​renewing​ ​its​ ​liquor license. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​ ​​(9-0) 30 of 504 (A8)​ ​Ordinance​ ​61-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​D​ ​Liquor Licenses​ ​for​ ​Furious​ ​Spoon​ ​Evanston​ ​Maple​ ​Ave.,​ ​LLC,​ ​d/b/a​ ​Furious Spoon City​ ​Council​ ​adopted​ ​Ordinance​ ​61-O-17,​ ​increasing​ ​the​ ​number​ ​of authorized​ ​Class​ ​D​ ​liquor​ ​licenses​ ​for​ ​Furious​ ​Spoon​ ​Evanston​ ​Maple​ ​Ave., LLC,​ ​d/b/a​ ​Furious​ ​Spoon​ ​located​ ​at​ ​1700​ ​Maple​ ​Street. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda (A9)​ ​Ordinance​ ​62-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​K​ ​Liquor Licenses​ ​for​ ​Beer​ ​on​ ​Central,​ ​LLC​ ​dba​ ​Beer​ ​on​ ​Central City​ ​Council​ ​adopted​ ​Ordinance​ ​62-O-17,​ ​increasing​ ​the​ ​number​ ​of authorized​ ​Class​ ​K​ ​liquor​ ​licenses​ ​for​ ​Beer​ ​on​ ​Central,​ ​LLC​ ​dba​ ​Beer​ ​on Central​ ​located​ ​at​ ​1930​ ​Central​ ​Street. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A10)​ ​Ordinance​ ​63-O-17,​ ​Decreasing​ ​the​ ​Number​ ​of​ ​Class​ ​P-4​ ​Liquor Licenses​ ​for​ ​North​ ​Shore​ ​Cider​ ​Company,​ ​LLC,​ ​dba​ ​North​ ​Shore​ ​Cider City​ ​Council​ ​adopted​ ​Ordinance​ ​63-O-17,​ ​decreasing​ ​the​ ​number​ ​of authorized​ ​Class​ ​P-4​ ​liquor​ ​licenses​ ​for​ ​North​ ​Shore​ ​Cider​ ​Company,​ ​LLC, dba​ ​North​ ​Shore​ ​Cider​ ​located​ ​at​ ​707​ ​Howard​ ​Street. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A11)​ ​Ordinance​ ​64-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​P-3​ ​Liquor Licenses​ ​for​ ​North​ ​Shore​ ​Cider​ ​Company,​ ​LLC,​ ​dba​ ​North​ ​Shore​ ​Cider City​ ​Council​ ​adopted​ ​Ordinance​ ​64-O-17,​ ​increasing​ ​the​ ​number​ ​of authorized​ ​Class​ ​P-3​ ​liquor​ ​licenses​ ​for​ ​North​ ​Shore​ ​Cider​ ​Company,​ ​LLC, dba​ ​North​ ​Shore​ ​Cider​ ​located​ ​at​ ​707​ ​Howard​ ​Street.​ ​Alderman​ ​Rainey​ ​has requested​ ​suspension​ ​of​ ​the​ ​rules​ ​for​ ​Introduction​ ​and​ ​Action​ ​at​ ​the​ ​July 10,​ ​2017​ ​City​ ​Council​ ​meeting. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​ ​​(9-0) (A12)​ ​Ordinance​ ​14-O-17,​ ​Amending​ ​Evanston​ ​City​ ​Code​ ​Title​ ​11, “Administrative​ ​Adjudication” City​ ​Council​ ​adopted​ ​Ordinance​ ​14-O-17,​ ​amending​ ​Title​ ​11, 31 of 504 “Administrative​ ​Adjudication”​ ​of​ ​the​ ​Evanston​ ​City​ ​Code​ ​of​ ​2012​ ​to​ ​reflect the​ ​City’s​ ​organizational​ ​realignment​ ​and​ ​consolidation​ ​of​ ​the​ ​City’s Administrative​ ​Adjudication​ ​Division. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (A13)​ ​Ordinance​ ​22-O-17,​ ​Amending​ ​City​ ​Code​ ​Section​ ​3-4-2(C)(2),​ ​Liquor Control​ ​Regulations​ ​Powers​ ​and​ ​Duties City​ ​Council​ ​adopted​ ​Ordinance​ ​22-O-17​ ​amending​ ​City​ ​Code​ ​Section 3-4-2(C)(2),​ ​“Powers​ ​and​ ​Duties”​ ​to​ ​limit​ ​the​ ​time​ ​when​ ​a​ ​law​ ​enforcement agency​ ​may​ ​enter​ ​a​ ​liquor​ ​licensee’s​ ​property. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) PLANNING​ ​&​ ​DEVELOPMENT​ ​COMMITTEE (P1)​ ​Ordinance​ ​65-O-17,​ ​Granting​ ​a​ ​Special​ ​Use​ ​for​ ​a​ ​Type​ ​2​ ​Restaurant, Pono​ ​Ono​ ​Poke,​​ ​​at​ ​1630​ ​Chicago​ ​Ave City​ ​Council​ ​adopted​ ​Ordinance​ ​65-O-17​ ​granting​ ​special​ ​use​ ​approval​ ​for a​ ​Type​ ​2​ ​Restaurant,​ ​Pono​ ​Ono​ ​Poke,​ ​at​ ​1630​ ​Chicago​ ​Ave.​ ​in​ ​the​ ​D3 Downtown​ ​Core​ ​Development​ ​District.​ ​The​ ​applicant​ ​has​ ​complied​ ​with​ ​all zoning​ ​requirements​ ​and​ ​meets​ ​all​ ​of​ ​the​ ​standards​ ​for​ ​a​ ​special​ ​use​ ​for this​ ​district. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (P2)​ ​Ordinance​ ​56-O-17,​ ​Granting​ ​a​ ​Special​ ​Use​ ​for​ ​a​ ​Public​ ​Utility​ ​and Major​ ​Zoning​ ​Relief​ ​for​ ​a​ ​Fence​ ​(Wall)​ ​at​ ​2506​ ​Green​ ​Bay​ ​Rd City​ ​Council​ ​adopted​ ​Ordinance​ ​56-O-17​ ​granting​ ​special​ ​use​ ​approval​ ​for a​ ​Public​ ​Utility​ ​for​ ​the​ ​replacement​ ​of​ ​existing​ ​ComEd​ ​equipment​ ​with “DC-in-a-box”​ ​utility​ ​equipment,​ ​and​ ​major​ ​zoning​ ​relief​ ​for​ ​16’​ ​and​ ​20’-tall fences​ ​(concrete​ ​walls)​ ​for​ ​safety​ ​and​ ​thermal​ ​screening​ ​of​ ​the​ ​utility equipment,​ ​at​ ​2506​ ​Green​ ​Bay​ ​Rd.​ ​The​ ​applicant​ ​has​ ​complied​ ​with​ ​all other​ ​zoning​ ​requirements,​ ​and​ ​meets​ ​all​ ​of​ ​the​ ​standards​ ​for​ ​special​ ​use and​ ​major​ ​variation​ ​in​ ​the​ ​B1a​ ​Business​ ​District​ ​and​ ​the​ ​oCSC​ ​Central Street​ ​Overlay​ ​District. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) 32 of 504 HUMAN​ ​SERVICES​ ​COMMITTEE (H1)​ ​Ordinance​ ​49-O-17,​ ​Amending​ ​City​ ​Code​ ​Title​ ​7​ ​by​ ​Adding​ ​Chapter 18,​ ​“Pavement​ ​Sealant​ ​Applicators” City​ ​Council​ ​adopted​ ​Ordinance​ ​49-O-17,​ ​banning​ ​the​ ​use​ ​of​ ​coal​ ​tar pavement​ ​sealers​ ​in​ ​the​ ​City​ ​of​ ​Evanston. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) ECONOMIC​ ​DEVELOPMENT​ ​COMMITTEE (O1)​ ​Updated​ ​Guidelines​ ​for​ ​Entrepreneurship​ ​Support​ ​Program City​ ​Council​ ​adopted​ ​updated​ ​program​ ​guidelines​ ​for​ ​the​ ​Entrepreneurship Support​ ​Program​ ​that​ ​limit​ ​funding​ ​eligibility​ ​to​ ​applicants​ ​who​ ​have completed​ ​an​ ​entrepreneurship​ ​training​ ​curriculum,​ ​and​ ​provide​ ​more​ ​detail about​ ​the​ ​information​ ​applicants​ ​must​ ​provide​ ​as​ ​part​ ​of​ ​their​ ​required business​ ​plan​ ​submissions. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (O3)​ ​Applications​ ​for​ ​the​ ​Evanston​ ​Great​ ​Merchant​ ​Grant​ ​Program City​ ​Council​ ​approval​ ​providing​ ​financial​ ​assistance​ ​through​ ​the​ ​Great Merchant​ ​Grant​ ​Program,​ ​totaling​ ​$14,766.20,​ ​to​ ​three​ ​Evanston​ ​business district​ ​areas:​ ​Central​ ​Street​ ​Business​ ​Association​ ​-​ ​$4,000.00;​ ​Howard Street​ ​Business​ ​Association​ ​-​ ​$8,150.00;​ ​and​ ​West​ ​Village​ ​Business Association​ ​-​ ​$2,616.20.​ ​Staff​ ​recommends​ ​utilizing​ ​the​ ​Economic Development​ ​Business​ ​District​ ​Improvement​ ​Program​ ​(Account 100.15.5300.65522).​ ​The​ ​approved​ ​2017​ ​Fiscal​ ​Year​ ​Budget​ ​allocated $350,000​ ​to​ ​this​ ​account.​ ​To​ ​date,​ ​$8,416.50​ ​has​ ​been​ ​spent​ ​from​ ​this account,​ ​leaving​ ​$341,583.50​ ​available​ ​for​ ​expenditure.​ ​As​ ​of​ ​June​ ​12, 2017,​ ​City​ ​Council​ ​approved​ ​$33,550.00​ ​in​ ​landscaping​ ​services​ ​through the​ ​Great​ ​Merchants​ ​Grant,​ ​and​ ​other​ ​approved​ ​Storefront​ ​Modernization Grant​ ​projects​ ​leaving​ ​the​ ​account​ ​with​ ​$283,033.50. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (O4)​ ​128-130​ ​Chicago​ ​Avenue​ ​Development​ ​Update Item​ ​to​ ​be​ ​continued​ ​until​ ​the​ ​July​ ​24,​ ​2017​ ​Council​ ​meeting​ ​due​ ​to​ ​the need​ ​for​ ​further​ ​research​ ​on​ ​specific​ ​issues​ ​related​ ​to​ ​the​ ​agreement​ ​and​ ​to TIF​ ​considerations​ ​regarding​ ​the​ ​development.​ ​At​ ​the​ ​June​ ​28,​ ​2017 33 of 504 Economic​ ​Development​ ​Committee​ ​meeting​ ​the​ ​development​ ​of​ ​128-130 Chicago​ ​Ave​ ​was​ ​discussed​ ​in​ ​detail.​ ​At​ ​this​ ​meeting​ ​the​ ​Committee directed​ ​that​ ​the​ ​project​ ​be​ ​forwarded​ ​on​ ​to​ ​the​ ​City​ ​Council​ ​for consideration​ ​as​ ​quickly​ ​as​ ​possible​ ​which​ ​at​ ​that​ ​time​ ​was​ ​the​ ​July​ ​10, 2017. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) HOUSING​ ​&​ ​COMMUNITY​ ​DEVELOPMENT​ ​ACT​ ​COMMITTEE (O5)​ ​Resolution​ ​62-R-17,​ ​the​ ​2017​ ​Action​ ​Plan​ ​and​ ​Adopting​ ​the​ ​2017 Community​ ​Development​ ​Block​ ​Grant​ ​HOME​ ​Investment​ ​Partnerships,​ ​and Emergency​ ​Solutions​ ​Grant​ ​Program​ ​Budgets​ ​for​ ​2017 For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) (O6)​ ​Resolution​ ​63-R-17,​ ​Amending​ ​the​ ​2015​ ​Community​ ​Development Block​ ​Grant​ ​Program​ ​and​ ​Authorizing​ ​the​ ​Reallocation​ ​of​ ​Unexpended CDBG​ ​Funds​ ​in​ ​the​ ​2017​ ​Action​ ​Plan Capital​ ​Improvement​ ​Program​ ​Planning​ ​Staff​ ​presented​ ​a​ ​summary​ ​of capital​ ​improvement​ ​planning​ ​and​ ​seek​ ​feedback​ ​from​ ​City​ ​Council​ ​on setting​ ​future​ ​goals. For​ ​Action​​ ​​ Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) Motion: Ald. Rainey Watch (SP2)​ ​Second​ ​Quarter​ ​Financial​ ​Report​ ​for​ ​Fiscal​ ​Year​ ​2017 ​ ​Staff​ ​recommends​ ​City​ ​Council​ ​accept​ ​and​ ​place​ ​the​ ​Second​ ​Quarter​ ​Financial Report​ ​for​ ​FY​ ​2017​ ​on​ ​file. For​ ​Action To​ ​Accept​ ​and​ ​Place​ ​on​ ​File​ ​Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(9-0) Watch Mid-year​ ​2017​ ​Budget​ ​Report​ ​Staff​ ​recommends​ ​the​ ​City​ ​Council​ ​discuss​ ​the Mid-Year​ ​2017​ ​Budget​ ​Report​ ​and​ ​place​ ​on​ ​file.​ ​Staff​ ​will​ ​return​ ​on​ ​July​ ​24th​ ​with recommendations. Watch 34 of 504 For​ ​Action To​ ​Accept​ ​and​ ​Place​ ​on​ ​File​ ​Approved​ ​on​ ​Consent​ ​Agenda Water​ ​Service​ ​Shut-Off​ ​for​ ​Non-Payment​ ​Process​ ​Staff​ ​recommends​ ​the​ ​City Council​ ​accept​ ​and​ ​place​ ​on​ ​file​ ​this​ ​report​ ​on​ ​the​ ​water​ ​shut-off​ ​for​ ​non-payment process​ ​implemented​ ​by​ ​the​ ​City​ ​of​ ​Evanston,​ ​and​ ​provide​ ​direction​ ​for​ ​next steps. For​ ​Action Accept​ ​and​ ​Place​ ​on​ ​File​ ​​Approved​ ​on​ ​Consent​ ​Agenda Watch Request​ ​for​ ​Proposal​ ​to​ ​Lease​ ​the​ ​Harley​ ​Clarke​ ​Mansion,​ ​2603​ ​Sheridan​ ​Staff recommends​ ​City​ ​Council​ ​review​ ​and​ ​approve​ ​the​ ​Request​ ​for​ ​Proposal​ ​to​ ​lease the​ ​Harley​ ​Clarke​ ​Mansion,​ ​2603​ ​Sheridan​ ​Road,​ ​to​ ​a​ ​non-profit​ ​organization. For​ ​Action Changes​ ​to​ ​RFP​ ​end​ ​date​ ​Passed​ ​8-1​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Fiske​ ​vote​ ​no. Watch (SP6)​ ​Cook​ ​County​ ​Minimum​ ​Wage​ ​and​ ​Sick​ ​Leave​ ​Ordinances​ ​Next​ ​Steps City​ ​Council​ ​discussed​ ​potential​ ​programs​ ​that​ ​the​ ​City​ ​can​ ​implement​ ​to​ ​assist Evanston​ ​minimum​ ​wage​ ​workers​ ​and​ ​their​ ​employers,​ ​directed​ ​the​ ​City​ ​Manager to​ ​develop​ ​an​ ​action​ ​plan​ ​and​ ​return​ ​to​ ​the​ ​City​ ​Council​ ​on​ ​September​ ​18,​ ​2017 with​ ​status​ ​report. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) Watch (A14)​ ​Ordinance​ ​46-O-17,​ ​Amending​ ​City​ ​Code​ ​Section​ ​9-5-15,​ ​Regulating​ ​Small Unmanned​ ​Aircraft​ ​in​ ​the​ ​City​ ​of​ ​Evanston City​ ​Council​ ​adopted​ ​Ordinance​ ​46-O-17,​ ​amending​ ​City​ ​Code​ ​Section​ ​9-5-15, regulating​ ​small​ ​unmanned​ ​aircraft​ ​in​ ​the​ ​City​ ​of​ ​Evanston.​ ​Ordinance​ ​46-O-17 addresses​ ​ongoing​ ​community​ ​concerns​ ​and​ ​provide​ ​an​ ​enforcement​ ​tool​ ​related to​ ​the​ ​operation​ ​of​ ​small​ ​unmanned​ ​aircraft,​ ​including​ ​drones.​ ​This​ ​Ordinance​ ​was introduced​ ​at​ ​the​ ​June​ ​12,​ ​2017​ ​City​ ​Council​ ​meeting,​ ​and​ ​held​ ​for​ ​action​ ​at​ ​the June​ ​26,​ ​2017​ ​City​ ​Council​ ​meeting. For​ ​Action Item​ ​Held​ ​Until​ ​July​ ​24th​ ​Regular​ ​Meeting​ ​​(9-0) Motion: Ald. Wynne Motion​ ​to Amend item​ ​Ald. Wynne: Use​ ​of drones are prohibited to operate over​ ​any public buildings Watch 35 of 504 Passed 9-0. (O2)​ ​Storefront​ ​Modernization​ ​Program​ ​Application​ ​for​ ​2113​ ​Greenleaf City​ ​Council​ ​approved​ ​financial​ ​assistance​ ​through​ ​the​ ​Storefront​ ​Modernization Program​ ​for​ ​2113​ ​Greenleaf​ ​in​ ​an​ ​amount​ ​not​ ​to​ ​exceed​ ​$25,000​ ​for​ ​façade renovations​ ​associated​ ​with​ ​the​ ​building’s​ ​redevelopment​ ​into​ ​several​ ​smaller office​ ​and​ ​warehouse​ ​spaces.​ ​The​ ​proposed​ ​scope​ ​of​ ​work​ ​includes​ ​demolition, masonry,​ ​carpentry,​ ​glazing,​ ​stucco,​ ​concrete,​ ​and​ ​metalwork.​ ​The​ ​Economic Development​ ​Program’s​ ​Business​ ​District​ ​Improvement​ ​Account (100.15.5300.65522).​ ​The​ ​approved​ ​Fiscal​ ​Year​ ​2017​ ​Budget​ ​allocated​ ​a​ ​total​ ​of $350,000​ ​for​ ​this​ ​account​ ​to​ ​fund​ ​both​ ​the​ ​Storefront​ ​Modernization​ ​and​ ​Great Merchant​ ​Grant​ ​programs.​ ​To​ ​date,​ ​$8,416.50​ ​has​ ​been​ ​spent​ ​from​ ​this​ ​account, leaving​ ​$341,583​ ​available​ ​for​ ​expenditure.​ ​If​ ​upcoming​ ​Great​ ​Merchant​ ​Grant funding​ ​requests​ ​are​ ​also​ ​approved,​ ​$283,033.50​ ​will​ ​remain​ ​available. For​ ​Action Passed​ ​​(7-2)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Fiske​ ​and​ ​Suffredin​ ​vote​ ​no. Call​ ​of​ ​the​ ​Wards Ward 1: No​ ​Report Watch Ward 2: Alderman​ ​Braithwaite​ ​comments​ ​that​ ​the​ ​Housing​ ​and​ ​homeless​ ​committee​ ​be revisited​ ​upon​ ​suggestion​ ​due​ ​to​ ​the​ ​earlier​ ​meeting. Watch Ward 3: Alderman​ ​Wynne​ ​reminds​ ​constituents​ ​of​ ​her​ ​town​ ​hall​ ​meeting​ ​Thursday,​ ​July 27th​ ​​Chiaravalle​​ ​​montessori​ ​school​ ​from​ ​7​ ​pm​ ​to​ ​8:30​ ​pm. Watch Ward 4: No​ ​Report Watch Ward 5: No​ ​Report Watch 36 of 504 Ward 6: No​ ​Report Watch Ward 7: No​ ​Report Watch Ward 8: Alderman​ ​Rainey​ ​acknowledges​ ​Kimberly​ ​Richardson​ ​and​ ​city​ ​workers​ ​for​ ​their work​ ​on​ ​the​ ​4th​ ​of​ ​July​ ​festivities.​ ​Alderman​ ​Rainey​ ​commends​ ​staff​ ​that​ ​managed the​ ​recycling​ ​event​ ​at​ ​Evanston​ ​Township​ ​High​ ​School.​ ​Alderman​ ​Rainey​ ​invited residents​ ​to​ ​the​ ​food​ ​truck​ ​festival​ ​on​ ​Tuesday,​ ​July​ ​18th​ ​at​ ​Brummel​ ​Park. Watch Ward 9: Alderman​ ​Fleming​ ​Cancels​ ​ward​ ​meeting​ ​scheduled​ ​on​ ​July​ ​22nd.​ ​Alderman Fleming​ ​also​ ​mentions​ ​that​ ​she​ ​will​ ​be​ ​working​ ​with​ ​Alderman​ ​​ ​Rainey​ ​on​ ​the national​ ​night​ ​out​ ​event​ ​August​ ​1st. Watch Adjornment Mayor​ ​Hagerty​ ​called​ ​a​ ​voice​ ​vote​ ​to​ ​adjourn​ ​the​ ​City​ ​Council​ ​meeting,​ ​and​ ​by​ ​unanimous​ ​vote the​ ​meeting​ ​was​ ​adjourned​ ​at​ ​11pm. 37 of 504 ​ ​​CITY​ ​COUNCIL​ ​REGULAR​ ​MEETING CITY​ ​OF​ ​EVANSTON,​ ​ILLINOIS LORRAINE​ ​H.​ ​MORTON​ ​CIVIC​ ​CENTER JAMES​ ​C.​ ​LYTLE​ ​COUNCIL​ ​CHAMBERS Monday,​ ​July​ ​24th,​ ​2017 Present: Alderman​ ​Fiske Alderman​ ​Suffredin Alderman​ ​Braithwaite Alderman​ ​Rainey Alderman​ ​Wynne Alderman​ ​Fleming Alderman​ ​Wilson Alderman​ ​Rue​ ​Simmons (8) Absent: Alderman​ ​Revelle​ ​(1) Presiding:​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Mayor​ ​Stephen​ ​Hagerty Devon​ ​Reid City​ ​Clerk 38 of 504 Mayor’s​ ​Public​ ​Announcements Mayor​ ​Hagerty​ ​reminds​ ​residents​ ​of​ ​the​ ​Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee application​ ​deadline​ ​on​ ​July​ ​28th.​ ​Mayor​ ​Hagerty​ ​announces​ ​the​ ​new​ ​art​ ​gallery​ ​at​ ​1627 sherman.​ ​​ ​Mayor​ ​Hagerty​ ​&​ ​Alderman​ ​Wilson​ ​will​ ​be​ ​guest​ ​at​ ​the​ ​New​ ​Saloon​ ​hosted​ ​at Temperance.​ ​The​ ​Chamber​ ​of​ ​commerce​ ​will​ ​meet​ ​at​ ​Rotary​ ​International​ ​to​ ​discuss​ ​the county’s​ ​minimum​ ​wage​ ​and​ ​sick​ ​leave​ ​ordinance​ ​on​ ​July​ ​26th​ ​at​ ​6pm.​ ​The​ ​intersection​ ​at 1027​ ​sherman​ ​will​ ​be​ ​honorarily​ ​named​ ​after​ ​Don​ ​baker​ ​on​ ​Wednesday​ ​at​ ​5pm.​ ​Mayor Hagerty​ ​acknowledged​ ​City​ ​Manager​ ​Bobkiewicz​ ​for​ ​being​ ​named​ ​to​ ​the​ ​Executive Committee​ ​of​ ​the​ ​International​ ​City​ ​Managers​ ​Association. Watch City​ ​Manager’s​ ​Public​ ​Announcements City​ ​Manager​ ​Bobkiewicz​ ​introduces​ ​Diane​ ​Williams,​ ​Chair​ ​of​ ​Evanston's​ ​Preservation Committee,​ ​who​ ​acknowledge​ ​recipients​ ​of​ ​the​ ​Evanston​ ​preservation​ ​awards.​ ​City​ ​Manager Bobkiewicz​ ​introduces​ ​Jennifer​ ​Lasik​ ​and​ ​Asia​ ​Sageman​ ​who​ ​showcase​ ​an​ ​online​ ​art​ ​public map​ ​of​ ​Evanston.​ ​City​ ​Manager​ ​bobkiewicz​ ​acknowledges​ ​Jill​ ​Velan​ ​as​ ​the​ ​new​ ​parking director​ ​of​ ​Evanston. Watch City​ ​Clerk’s​ ​Communications No​ ​communications Watch Public​ ​Comment Herb​ ​Harms Suggest​ ​the​ ​Council​ ​consult​ ​with​ ​state​ ​and​ ​federal​ ​government regulations​ ​to​ ​ensure​ ​equal​ ​and​ ​equitable​ ​access​ ​to​ ​the​ ​lakefront​ ​for any​ ​future​ ​project​ ​chosen​ ​for​ ​the​ ​Harley​ ​Clarke​ ​site. Watch Rob​ ​Kunes Against​ ​the​ ​proposed​ ​ordinance​ ​46-O-17. Watch Matt​ ​Rodgers In​ ​support​ ​of​ ​and​ ​comments​ ​on​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago ave.​ ​Asks​ ​council​ ​to​ ​consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​in the​ ​designated​ ​area. Watch Maleek​ ​Turley In​ ​support​ ​of​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago.​ ​Asks​ ​council​ ​to consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​in​ ​the​ ​designated​ ​area. Watch Michelle​ ​Hayes In​ ​support​ ​of​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago.​ ​Asks​ ​council​ ​to consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​in​ ​the​ ​designated area.Urges​ ​council​ ​to​ ​look​ ​into​ ​homelessness​ ​statistics​ ​to​ ​better educate​ ​decisions​ ​on​ ​affordable​ ​housing. Watch Gina​ ​Nicola In​ ​support​ ​of​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago.​ ​Asks​ ​council​ ​to Watch 39 of 504 consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​for​ ​seniors. Paul​ ​Klitzke Against​ ​the​ ​proposed​ ​ordinance​ ​46-O-17. Watch Priscilla​ ​Giles Makes​ ​suggestion​ ​that​ ​Fleetwood​ ​Jordaine​ ​surveys​ ​should​ ​be distributed​ ​to​ ​local​ ​locations​ ​that​ ​constituents​ ​congregate.​ ​In​ ​support of​ ​affordable​ ​housing​ ​in​ ​the​ ​city​ ​of​ ​Evanston. Watch Joshua​ ​Lustig In​ ​support​ ​of​ ​improvement​ ​​ ​of​ ​open​ ​data​ ​and​ ​open​ ​source​ ​initiatives for​ ​the​ ​city​ ​of​ ​Evanston. Watch Consent​ ​Agenda Approval​ ​of​ ​Minutes​ ​of​ ​the​ ​Regular​ ​City​ ​Council​ ​Meeting​ ​of​ ​June​ ​26,​ ​2017. Payroll​ ​–​ ​June​ ​26,​ ​2017​ ​through​ ​July​ ​9 For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(8-0) Bills​ ​List​ ​–​ ​July​ ​25,​ ​2017​ ​$​ ​2,608,589.35 For​ ​Action Passed​​ ​(7-0).​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Suffredin​ ​abstained. ADMINISTRATION​ ​&​ ​PUBLIC​ ​WORKS​ ​COMMITTEE Sole​ ​Source​ ​Renewal​ ​of​ ​Annual​ ​Cisco​ ​SmartNet​ ​Software​ ​Support​ ​Contracts and​ ​Licenses​ ​from​ ​CDW City​ ​Council​ ​authorizes​ ​the​ ​sole​ ​source​ ​purchase​ ​of​ ​Cisco​ ​SmartNet networking​ ​licenses​ ​and​ ​software​ ​from​ ​CDW​ ​(120​ ​S.Riverside,​ ​Chicago,​ ​IL 60606)​ ​in​ ​the​ ​amount​ ​of​ ​$54,445.68.​ ​This​ ​contract​ ​provides​ ​support​ ​for​ ​the City’s​ ​essential​ ​computer​ ​networking​ ​system​ ​and​ ​covers​ ​the​ ​period September​ ​15,​ ​2017​ ​through​ ​September​ ​15,​ ​2018.​ ​CDW​ ​is​ ​the​ ​current​ ​State Bid​ ​Contract​ ​provider​ ​for​ ​these​ ​services​ ​as​ ​of​ ​July​ ​2017.​ ​Funding​ ​is​ ​provided by​ ​the​ ​IT​ ​Division,​ ​Computer​ ​Licensing​ ​and​ ​Support​ ​Fund​ ​(Account 100.19.1932.62340),​ ​which​ ​has​ ​a​ ​total​ ​budget​ ​of​ ​$500,000​ ​and​ ​a​ ​YTD balance​ ​of​ ​$324,915.46​ ​before​ ​this​ ​transaction.​ ​This​ ​quote​ ​is​ ​a​ ​reduction from​ ​last​ ​year’s​ ​annual​ ​cost​ ​of​ ​$73,063.37. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Motion: Ald Braithwaite Watch 40 of 504 Agreement​ ​Amendment​ ​for​ ​Northwestern​ ​Football​ ​Parking​ ​on​ ​the​ ​Evanston Wilmette​ ​Golf​ ​Course​ ​During​ ​Home​ ​Football​ ​Games Council​ ​approval​ ​of​ ​the​ ​Evanston​ ​Wilmette​ ​Golf​ ​Course​ ​Association (EWGCA)​ ​request​ ​for​ ​amendment​ ​of​ ​the​ ​existing​ ​three​ ​year​ ​agreement (2016,​ ​2017​ ​and​ ​2018​ ​seasons)​ ​to​ ​continue​ ​to​ ​park​ ​cars​ ​on​ ​holes​ ​1,​ ​2,​ ​11 and​ ​12​ ​of​ ​the​ ​golf​ ​course​ ​during​ ​Northwestern​ ​University​ ​home​ ​football games.​ ​This​ ​amendment​ ​is​ ​requesting​ ​approval​ ​to​ ​pilot​ ​tailgating​ ​on​ ​hole #12.​ ​Currently,​ ​only​ ​parking​ ​is​ ​allowed​ ​on​ ​hole​ ​#12.​ ​This​ ​pilot​ ​program​ ​would be​ ​evaluated​ ​at​ ​the​ ​end​ ​of​ ​the​ ​2017​ ​football​ ​season. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Change​ ​Order​ ​#1​ ​to​ ​Water​ ​Treatment​ ​Plant​ ​Reliability​ ​Improvements​ ​Project with​ ​Thieneman​ ​Construction,​ ​Inc. Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​Change​ ​Order​ ​No.​ ​1​ ​for​ ​the Water​ ​Treatment​ ​Plant​ ​Reliability​ ​Improvements​ ​Project​ ​with​ ​Thieneman Construction,​ ​Inc.​ ​(TCI)​ ​(17219​ ​Foundation​ ​Parkway,​ ​Westfield,​ ​Indiana 46074)​ ​in​ ​the​ ​amount​ ​of​ ​$35,611.00.​ ​This​ ​will​ ​increase​ ​the​ ​total​ ​contract amount​ ​from​ ​the​ ​current​ ​contract​ ​price​ ​of​ ​$1,247,000.00​ ​to​ ​$1,282,611.00. There​ ​is​ ​no​ ​time​ ​extension​ ​associated​ ​with​ ​this​ ​change​ ​order.​ ​The​ ​Illinois Environmental​ ​Protection​ ​Agency​ ​(IEPA)​ ​has​ ​agreed​ ​to​ ​provide​ ​a​ ​loan​ ​from the​ ​State​ ​Revolving​ ​Fund​ ​in​ ​an​ ​amount​ ​up​ ​to​ ​$1,634,816.00​ ​for​ ​engineering and​ ​construction​ ​of​ ​this​ ​project.​ ​This​ ​amount​ ​includes​ ​a​ ​contingency​ ​of​ ​3% ($37,410.00)​ ​of​ ​the​ ​bid​ ​price​ ​of​ ​the​ ​project.​ ​With​ ​this​ ​funding,​ ​all​ ​eligible engineering​ ​and​ ​construction​ ​costs​ ​will​ ​be​ ​funded​ ​by​ ​a​ ​loan​ ​repaid​ ​over​ ​20 years​ ​at​ ​1.64%​ ​interest.​ ​IEPA​ ​loan​ ​funding​ ​for​ ​this​ ​work​ ​is​ ​being​ ​routed through​ ​the​ ​Water​ ​Fund,​ ​Capital​ ​Improvement​ ​(Account​ ​513.71.7330.65515 –​ ​733094).​ ​This​ ​project​ ​has​ ​an​ ​overall​ ​project​ ​allocation​ ​of​ ​$2,500,000​ ​for both​ ​2016​ ​and​ ​2017. For​ ​Actio​n Approved​ ​on​ ​Consent​ ​Agenda​ ​​(8-0) Contract​ ​with​ ​Schroeder​ ​&​ ​Schroeder,​ ​Inc.​ ​for​ ​2017​ ​Alley​ ​and​ ​Street Improvements Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the​ ​2017​ ​Alley and​ ​Street​ ​Improvements​ ​Project​ ​(Bid​ ​No.​ ​17-38)​ ​with​ ​Schroeder​ ​& Schroeder,​ ​Inc.​ ​(7306​ ​Central​ ​Park,​ ​Skokie,​ ​IL​ ​60076)​ ​in​ ​the​ ​amount​ ​of $1,301,882.10.​ ​This​ ​project​ ​consists​ ​of​ ​improvements​ ​to​ ​five​ ​alleys throughout​ ​the​ ​City,​ ​street​ ​resurfacing​ ​on​ ​Dewey​ ​Avenue​ ​from​ ​the​ ​cul-de-sac south​ ​of​ ​Simpson​ ​Street​ ​to​ ​the​ ​north​ ​end​ ​north​ ​of​ ​Payne​ ​Street,​ ​and 41 of 504 installation​ ​of​ ​traffic​ ​calming​ ​speed​ ​humps​ ​on​ ​various​ ​streets​ ​and​ ​speed bumps​ ​in​ ​various​ ​alleys.​ ​Funding​ ​will​ ​be​ ​provided​ ​from​ ​the​ ​CIP​ ​Fund​ ​(various accounts),​ ​the​ ​Parking​ ​Fund​ ​(Account​ ​505.19.7005.65515-416500),​ ​and​ ​the Sewer​ ​Fund​ ​(Account​ ​515.40.4535.62461–417017).​ ​A​ ​detailed​ ​summary​ ​of the​ ​funding​ ​can​ ​be​ ​found​ ​on​ ​the​ ​corresponding​ ​transmittal​ ​memorandum. This​ ​project​ ​was​ ​budgeted​ ​at​ ​$1,576,000​ ​for​ ​FY​ ​2017.​ ​This​ ​project​ ​is $5,071.61​ ​over​ ​budget​ ​for​ ​2017​ ​G.O.​ ​Bonds.​ ​The​ ​additional​ ​funding​ ​is available​ ​from​ ​savings​ ​from​ ​other​ ​projects. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Contract​ ​with​ ​Bulley​ ​&​ ​Andrews​ ​Concrete​ ​Restoration​ ​for​ ​2017​ ​Parking Garage​ ​Improvements Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the​ ​2017 Parking​ ​Garage​ ​Improvements​ ​(Bid​ ​No.​ ​17-42)​ ​with​ ​Bulley​ ​&​ ​Andrews Concrete​ ​Restoration​ ​(1755​ ​West​ ​Armitage​ ​Avenue,​ ​Chicago,​ ​Illinois​ ​60622) in​ ​the​ ​amount​ ​of​ ​$237,354.00.​ ​Funding​ ​will​ ​be​ ​provided​ ​from​ ​the​ ​Parking Fund​ ​(Accounts​ ​505.19.7005.65515-617011;​ ​505.19.7005.65515-617012;​ ​& 505.19.7005.65515-617013)​ ​with​ ​a​ ​total​ ​budget​ ​for​ ​this​ ​project​ ​of​ ​$620,000. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​ ​​(8-0) Sidewalk​ ​Café​ ​for​ ​Furious​ ​Spoon​ ​at​ ​1700​ ​Maple​ ​Avenue Council​ ​approval​ ​of​ ​first-time​ ​application​ ​for​ ​a​ ​sidewalk​ ​café​ ​permit​ ​for Furious​ ​Spoon,​ ​a​ ​Type​ ​1​ ​restaurant​ ​located​ ​at​ ​1700​ ​Maple​ ​Avenue.​ ​The sidewalk​ ​café​ ​will​ ​consist​ ​of​ ​nine​ ​tables​ ​with​ ​four​ ​seats​ ​each​ ​for​ ​a​ ​seating capacity​ ​of​ ​36,​ ​and​ ​will​ ​operate​ ​Sunday-Thursday​ ​11:00​ ​a.m.–1:00​ ​a.m.​ ​and Friday-Saturday​ ​11:00​ ​a.m.–2:00​ ​a.m. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Resolution​ ​65-R-17,​ ​Creating​ ​a​ ​Separate​ ​Fund​ ​entitled​ ​the​ ​“Robert​ ​Crown Community​ ​Center​ ​Maintenance​ ​Fund” Council​ ​adoption​ ​of​ ​Resolution​ ​65-R-17​ ​enabling​ ​the​ ​creation​ ​of​ ​the​ ​Robert Crown​ ​Community​ ​Center​ ​(RCCC)​ ​Maintenance​ ​Fund​ ​in​ ​the​ ​FY​ ​2019​ ​Annual Budget.​ ​This​ ​fund​ ​will​ ​be​ ​used​ ​for​ ​specific​ ​long-term​ ​infrastructure maintenance​ ​items​ ​at​ ​both​ ​the​ ​RCCC​ ​and​ ​surrounding​ ​fields​ ​as​ ​identified below.​ ​Revenues​ ​to​ ​support​ ​the​ ​anticipated​ ​long​ ​term​ ​maintenance​ ​costs​ ​of the​ ​RCCC​ ​shall​ ​come​ ​from​ ​operating​ ​revenues​ ​of​ ​the​ ​new​ ​facility​ ​and​ ​from donations.​ ​These​ ​revenues​ ​will​ ​be​ ​reviewed​ ​not​ ​less​ ​than​ ​once​ ​every​ ​five 42 of 504 years​ ​to​ ​determine​ ​if​ ​the​ ​proper​ ​funding​ ​has​ ​been​ ​set​ ​aside​ ​for​ ​the​ ​timely replacement​ ​of​ ​infrastructure. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Resolution​ ​66-R-17,​ ​Professional​ ​Services​ ​Agreement​ ​with​ ​James​ ​B.​ ​Moran Center​ ​for​ ​“2017​ ​Certificate​ ​of​ ​Rehabilitation​ ​Program” Council​ ​adoption​ ​of​ ​Resolution​ ​66-R-17,​ ​authorizing​ ​the​ ​City​ ​manager​ ​to execute​ ​an​ ​agreement​ ​between​ ​the​ ​City​ ​of​ ​Evanston​ ​and​ ​the​ ​James​ ​B. Moran​ ​Center​ ​for​ ​Youth​ ​Advocacy​ ​(1123​ ​Emerson,​ ​Suite​ ​203​ ​Evanston,​ ​IL 60201)​ ​to​ ​provide​ ​legal​ ​services​ ​for​ ​not​ ​less​ ​than​ ​15​ ​Evanston​ ​residents​ ​to secure​ ​Certificates​ ​of​ ​Rehabilitation,​ ​expungement​ ​and​ ​criminal​ ​records sealing,​ ​in​ ​an​ ​amount​ ​not​ ​to​ ​exceed​ ​$30,000.​ ​Funding​ ​for​ ​this​ ​agreement​ ​is budgeted​ ​in​ ​Parks,​ ​Recreation​ ​and​ ​Community​ ​Services,​ ​Youth​ ​and​ ​Young Adult​ ​Engagement​ ​Division​ ​(Account​ ​100.30.3215.62490)​ ​which​ ​has​ ​a​ ​FY 2017​ ​budget​ ​of​ ​$281,965.00​ ​and​ ​a​ ​YTD​ ​balance​ ​of​ ​$237,412​ ​before​ ​this project.​ ​Costs​ ​amount​ ​to​ ​approximately​ ​$2,000​ ​per​ ​participant.​ ​The​ ​City​ ​of Evanston​ ​shall​ ​be​ ​financially​ ​responsible​ ​for​ ​the​ ​furtherance​ ​of​ ​the​ ​program. The​ ​James​ ​B.​ ​Moran​ ​Center​ ​would​ ​be​ ​responsible​ ​for​ ​handling​ ​the​ ​payment of​ ​direct​ ​and​ ​indirect​ ​costs​ ​for​ ​not​ ​less​ ​than​ ​15. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​69-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic, Chapter​ ​11,​ ​Traffic​ ​Schedules,​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts Council​ ​adoption​ ​of​ ​Ordinance​ ​69-O-17,​ ​amending​ ​City​ ​Code​ ​Section 10-11-18(H)​ ​adding:​ ​eligibility​ ​for​ ​residents​ ​on​ ​Lake​ ​Shore​ ​Boulevard,​ ​west side,​ ​from​ ​Greenleaf​ ​Street​ ​north​ ​to​ ​Hamilton​ ​Street​ ​and​ ​1145​ ​Sheridan Road. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​70-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic,​ ​Chapter 11,​ ​Traffic​ ​Schedules​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts Council​ ​adoption​ ​of​ ​Ordinance​ ​70-O-17,​ ​amending​ ​City​ ​Code​ ​Section 10-11-18(G)​ ​adding​ ​Residents​ ​Parking​ ​Only​ ​on:​ ​Harrison​ ​Street,​ ​both​ ​sides, Hartrey​ ​Avenue​ ​to​ ​the​ ​alley​ ​east​ ​of​ ​Prairie​ ​Avenue;​ ​and​ ​Prairie​ ​Avenue,​ ​both sides;​ ​alley​ ​south​ ​of​ ​Central​ ​Street​ ​to​ ​Lincoln​ ​Street,​ ​to​ ​read​ ​7:00​ ​a.m.​ ​to 10:00​ ​a.m.,​ ​Monday​ ​through​ ​Saturday. 43 of 504 For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​71-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic,​ ​Chapter 11,​ ​Traffic​ ​Schedules,​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts Council​ ​adoption​ ​of​ ​Ordinance​ ​71-O-17,​ ​amending​ ​City​ ​Code​ ​Sections 10-11-18(G)​ ​by​ ​including​ ​eligibility​ ​for​ ​the​ ​district​ ​for:​ ​Residents​ ​addresses​ ​of 2542​ ​–​ ​2566​ ​Prairie​ ​Avenue,​ ​2002-B​ ​Central​ ​Street​ ​and​ ​2002-C​ ​Central Street. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​ ​​(8-0) Ordinance​ ​58-O-17,​ ​Amending​ ​City​ ​Code​ ​7-2-5-3​ ​“Permit​ ​Fees,”​ ​to​ ​include Block​ ​Party​ ​Regulations Council​ ​adoption​ ​of​ ​Ordinance​ ​58-O-17​ ​by​ ​which​ ​City​ ​Council​ ​would​ ​amend City​ ​Code​ ​7-2-5-3​ ​“Permit​ ​Fees,”​ ​to​ ​include​ ​Block​ ​Party​ ​Regulations. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​61-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​D​ ​Liquor​ ​Licenses​ ​for Furious​ ​Spoon​ ​Evanston​ ​Maple​ ​Ave.,​ ​LLC,​ ​d/b/a​ ​Furious​ ​Spoon Council​ ​adoption​ ​of​ ​Ordinance​ ​61-O-17,​ ​increasing​ ​the​ ​number​ ​of​ ​authorized Class​ ​D​ ​liquor​ ​licenses​ ​for​ ​Furious​ ​Spoon​ ​Evanston​ ​Maple​ ​Ave.,​ ​LLC,​ ​d/b/a Furious​ ​Spoon​ ​located​ ​at​ ​1700​ ​Maple​ ​Street. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Special​ ​Order​ ​of​ ​Business 44 of 504 (SP1)​ ​Request​ ​for​ ​Proposal​ ​to​ ​Lease​ ​the​ ​Harley​ ​Clarke​ ​Mansion​ ​2603​ ​Sheridan Council​ ​review​ ​and​ ​approval​ ​of​ ​the​ ​Request​ ​for​ ​Proposal​ ​(RFP)​ ​to​ ​lease​ ​the Harley​ ​Clarke​ ​Mansion,​ ​2603​ ​Sheridan​ ​Road,​ ​to​ ​a​ ​non-profit​ ​organization.​ ​The RFP​ ​has​ ​been​ ​revised​ ​per​ ​direction​ ​given​ ​by​ ​City​ ​Council​ ​at​ ​the​ ​July​ ​10,​ ​2017 meeting. For​ ​Action Item​ ​Passed​​ ​​(8-0) Motion​: Ald. Wynne Substitute Motion: Ald. Fiske Motion:​ ​Ald Fiske extend deadline​ ​by 30​ ​days. Failed Watch (A7)​ ​Ordinance​ ​67-O-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Negotiate​ ​with​ ​Harrington Brown​ ​LLC​ ​for​ ​the​ ​Sale​ ​of​ ​City-Owned​ ​Real​ ​Property​ ​Located​ ​at​ ​100​ ​Chicago Avenue Council​ ​approval​ ​of​ ​Ordinance​ ​67-O-17,​ ​“Authorizing​ ​the​ ​City​ ​Manager​ ​to Negotiate​ ​with​ ​Harrington​ ​Brown,​ ​LLC​ ​for​ ​the​ ​Sale​ ​of​ ​City-Owned​ ​Real​ ​Property Located​ ​at​ ​100​ ​Chicago​ ​Avenue,​ ​Evanston,​ ​Illinois.”​ ​The​ ​sale​ ​of​ ​City-owned​ ​real property​ ​is​ ​a​ ​two-step​ ​process;​ ​an​ ​ordinance​ ​must​ ​be​ ​adopted​ ​to​ ​authorize​ ​the City​ ​Manager​ ​to​ ​negotiate​ ​the​ ​sale​ ​of​ ​property​ ​followed​ ​by​ ​an​ ​ordinance​ ​at​ ​a​ ​later date​ ​that​ ​authorizes​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​sales​ ​contract​ ​that memorializes​ ​said​ ​negotiations.​ ​A​ ​two-thirds​ ​majority​ ​of​ ​Council​ ​is​ ​required​ ​to adopt​ ​Ordinance​ ​67-O-17.​ ​Suspension​ ​of​ ​the​ ​Rules​ ​is​ ​requested​ ​for​ ​introduction and​ ​adoption​ ​by​ ​City​ ​Council​ ​on​ ​July​ ​24,​ ​2017. For​ ​Introduction​ ​and​ ​Action Item​ ​taken​ ​off​ ​consent​ ​agenda​. Passed​ ​​(7-1)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Suffredin​ ​voted no. Motion: Ald Braithwaite Watch (SP2)​ ​2017​ ​Budget​ ​Expense​ ​&​ ​Revenue​ ​Recommendations Council​ ​review​ ​the​ ​2017​ ​year-end​ ​estimates​ ​and​ ​budget​ ​adjustment​ ​strategies; consider​ ​recommend​ ​revenue​ ​action​ ​provided​ ​to​ ​City​ ​Council​ ​separately;​ ​and direct​ ​the​ ​City​ ​Manager​ ​to​ ​implement​ ​measures​ ​to​ ​balance​ ​the​ ​budget. For​ ​Action Item​ ​Passed​​ ​(8-0) Motion: Ald. Braithwaite Watch 45 of 504 (A3.7)​ ​Contract​ ​with​ ​Warren​ ​Langley​ ​for​ ​Design,​ ​Manufacture​ ​and​ ​Installation​ ​of Lighted​ ​Sculpture​ ​at​ ​the​ ​Green​ ​Bay,​ ​Emerson,​ ​Ridge​ ​Intersection Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​enter​ ​into​ ​a​ ​contract​ ​with​ ​Warren Langley,​ ​Australian​ ​artist,​ ​(13/63​ ​Crown​ ​Rd.​ ​Queenscliff,​ ​Sydney,​ ​NSW​ ​2096)​ ​for RFP​ ​17-01​ ​to​ ​design,​ ​manufacture​ ​and​ ​install​ ​a​ ​lighted​ ​sculpture​ ​in​ ​the underpass​ ​of​ ​the​ ​Green​ ​Bay,​ ​Emerson,​ ​Ridge​ ​intersection​ ​in​ ​the​ ​amount​ ​of $88,897.50.​ ​This​ ​is​ ​funded​ ​from​ ​the​ ​CIP​ ​Neighborhood​ ​Public​ ​Art​ ​fund​ ​(Account 415.40.4116.65515-117004).​ ​The​ ​total​ ​2017​ ​funding​ ​allocation​ ​of​ ​$150,000​ ​is allocated​ ​as​ ​follows:​ ​$75,000​ ​from​ ​FY​ ​2016​ ​G.O.​ ​Bonds​ ​(carryover),​ ​and $75,000​ ​from​ ​FY​ ​2017​ ​G.O.​ ​Bonds. For​ ​Action Item​ ​taken​ ​off​ ​Consent​ ​Agenda​. Passed​ ​​(6-2)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Fiske​ ​and​ ​Suffredin​ ​vote​ ​no. Motion: Ald. Braithwaite Watch (A6)​ ​Resolution​ ​64-R-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Execute​ ​TIF​ ​Forgivable Construction​ ​Loan​ ​and​ ​Development​ ​Agreement​ ​with​ ​Harrington​ ​Brown​ ​LLC​ ​for Proposed​ ​Development​ ​at​ ​100​ ​and​ ​128​ ​Chicago​ ​Avenue Council​ ​adoption​ ​of​ ​Resolution​ ​64-R-17,​ ​considering​ ​Harrington​ ​Brown,​ ​LLC’s request​ ​for​ ​financial​ ​assistance​ ​totaling​ ​$1,959,946​ ​from​ ​the​ ​Howard​ ​Ridge​ ​TIF and​ ​an​ ​additional​ ​$1​ ​million​ ​from​ ​the​ ​Affordable​ ​Housing​ ​Fund​ ​for​ ​the development​ ​of​ ​a​ ​mixed​ ​use​ ​commercial/residential​ ​project​ ​at​ ​130​ ​Chicago Avenue.​ ​The​ ​Howard​ ​Ridge​ ​TIF​ ​will​ ​provide​ ​funding​ ​through​ ​the​ ​issuance​ ​of G.O.​ ​Bonds​ ​which​ ​will​ ​be​ ​abated​ ​by​ ​the​ ​tax​ ​increment​ ​produced​ ​by​ ​the development​ ​and​ ​by​ ​future​ ​Howard​ ​Ridge​ ​TIF​ ​revenues.​ ​The​ ​Affordable​ ​Housing Fund​ ​has​ ​a​ ​cash​ ​balance​ ​of​ ​$1,055,000,​ ​but​ ​only​ ​$590,000​ ​after​ ​accounting​ ​for previous​ ​commitments.​ ​However,​ ​staff​ ​anticipates​ ​revenues​ ​of​ ​$375,000​ ​in​ ​2018 for​ ​an​ ​estimated​ ​balance​ ​of​ ​$965,248.​ ​Fees​ ​in​ ​lieu​ ​of​ ​payments​ ​from​ ​831 Emerson​ ​and​ ​1815​ ​Ridge​ ​would​ ​occur​ ​at​ ​first​ ​temporary​ ​certificate​ ​of​ ​occupancy (TCO).​ ​This​ ​is​ ​not​ ​estimated​ ​to​ ​occur​ ​until​ ​2019​ ​at​ ​the​ ​earliest. For​ ​Action Item​ ​taken​ ​off​ ​consent​ ​agenda​. Passed​ ​​(6-2)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Suffredin​ ​and​ ​Wilson​ ​voted​ ​no. Motion: Ald. Braithwaite Motion: Ald.​ ​Rainey Amended item​ ​to remove​ ​the affordable housing funding. Watch (A8)​ ​Ordinance​ ​73-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic,​ ​Chapter 11,​ ​Traffic​ ​Schedules,​ ​Section​ ​17,​ ​Schedule​ ​XVII:​ ​Parking​ ​Violation​ ​Penalties Ordinance​ ​73-O-17,​ ​amending​ ​City​ ​Code​ ​Section​ ​10-11-17,​ ​Schedule​ ​XVII, Parking​ ​Violation​ ​Penalties​ ​to​ ​increase​ ​the​ ​fine​ ​for​ ​an​ ​expired​ ​parking​ ​meter​ ​by ten​ ​dollars​ ​($10)​ ​to​ ​twenty​ ​dollars​ ​($20)​ ​effective​ ​September​ ​1,​ ​2017.​ ​The​ ​last time​ ​this​ ​fine​ ​was​ ​increased​ ​was​ ​January​ ​22,​ ​1976. Motion: Ald Braithwaite Watch 46 of 504 For​ ​Introduction Item​ ​failed​ ​in​ ​committee Removed​ ​from​ ​agenda (A13)​ ​Ordinance​ ​72-O-17,​ ​to​ ​Amend​ ​Title​ ​11,​ ​Administrative​ ​Adjudication, Chapter​ ​2,​ ​Parking​ ​&​ ​Compliance​ ​Violations,​ ​Section​ ​11(B​) Immobilization​ ​Program​ ​The​ ​Transportation/Parking​ ​Committee​ ​and​ ​staff recommended​ ​that​ ​the​ ​City​ ​Council​ ​adopt​ ​Ordinance​ ​72-O-17,​ ​amending​ ​Title 11,​ ​Administrative​ ​Adjudication,​ ​Chapter​ ​2,​ ​Parking​ ​&​ ​Compliance​ ​Violations, Section​ ​11(B):​ ​Immobilization​ ​Program​ ​to​ ​read:​ ​“When​ ​the​ ​registered​ ​owner​ ​of​ ​a vehicle​ ​has​ ​accumulated​ ​three​ ​(3)​ ​or​ ​more​ ​final​ ​determinations​ ​of​ ​parking​ ​and/or compliance​ ​violation​ ​liability.” For​ ​Introduction Item​ ​failed​ ​in​ ​committee Removed​ ​from​ ​agenda Watch (A16)​ ​Ordinance​ ​62-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​K​ ​Liquor​ ​Licenses​ ​for Beer​ ​on​ ​Central,​ ​LLC​ ​dba​ ​Beer​ ​on​ ​Central Council​ ​adoption​ ​of​ ​Ordinance​ ​62-O-17,​ ​increasing​ ​the​ ​number​ ​of​ ​authorized Class​ ​K​ ​liquor​ ​licenses​ ​for​ ​Beer​ ​on​ ​Central,​ ​LLC​ ​dba​ ​Beer​ ​on​ ​Central​ ​located​ ​at 1930​ ​Central​ ​Street. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda.​ ​​(8-0) (A17)​ ​Ordinance​ ​46-O-17,​ ​Amending​ ​City​ ​Code​ ​Section​ ​9-5-15,​ ​Regulating Small​ ​Unmanned​ ​Aircraft​ ​in​ ​the​ ​City​ ​of​ ​Evanston City​ ​Council​ ​rejected​ ​adoption​ ​of​ ​Ordinance​ ​46-O-17,​ ​amending​ ​City​ ​Code Section​ ​9-5-15,​ ​regulating​ ​small​ ​unmanned​ ​aircraft​ ​in​ ​the​ ​City​ ​of​ ​Evanston. Ordinance​ ​46-O-17​ ​addresses​ ​ongoing​ ​community​ ​concerns​ ​and​ ​provide​ ​an enforcement​ ​tool​ ​related​ ​to​ ​the​ ​operation​ ​of​ ​small​ ​unmanned​ ​aircraft,​ ​including drones. For​ ​Action Item​ ​taken​ ​off​ ​consent​ ​agenda​. Failed​ ​​(3-5)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Suffredin,​ ​Rainey,​ ​Fleming,​ ​Wilson,​ ​and​ ​Rue​ ​voted​ ​No. Motion: Ald.​ ​Wynne Watch Call​ ​of​ ​the​ ​Wards 47 of 504 Ward 1: No​ ​report Watch Ward 2: No​ ​report Watch Ward 3: Alderman​ ​cancels​ ​3rd​ ​ward​ ​meeting​ ​on​ ​Thursday,​ ​July​ ​27th​ ​due​ ​to​ ​a​ ​developing family​ ​emergency.​ ​Alderman​ ​Wynne​ ​makes​ ​a​ ​reference​ ​to​ ​the​ ​plan​ ​commision​ ​to draft​ ​&​ ​review​ ​a​ ​policy​ ​regarding​ ​seawalls​ ​on​ ​the​ ​lakefront. Watch Ward 4: Alderman​ ​Wilson​ ​reminds​ ​constituents​ ​of​ ​meeting​ ​tomorrow​ ​night​ ​with​ ​the​ ​mayor at​ ​the​ ​New​ ​Saloon​ ​at​ ​7:00pm. Watch Ward 5: Alderman​ ​Simmons​ ​request​ ​a​ ​statement​ ​from​ ​staff​ ​clarifying​ ​regulation​ ​regarding expansion​ ​of​ ​waste​ ​management​ ​facility​ ​on​ ​Church.​ ​​ ​Alderman​ ​Simmons​ ​reminds residents​ ​of​ ​National​ ​night​ ​out​ ​August​ ​1st​ ​at​ ​Twiggs​ ​park.​ ​​ ​Alderman​ ​Simmons announces​ ​tax​ ​appeal​ ​sessions​ ​to​ ​be​ ​held​ ​in​ ​the​ ​council​ ​chambers​ ​August​ ​2nd. Watch Ward 6: Alderman​ ​Suffredin​ ​request​ ​CFO​ ​Lyons​ ​provide​ ​an​ ​update​ ​on​ ​taxes​ ​exempt property​ ​assessment. Watch Ward 7: No​ ​report Watch Ward 8: Alderman​ ​Rainey​ ​comments​ ​on​ ​drone​ ​ordinance. Watch Ward 9: Alderman​ ​Fleming​ ​requests​ ​that​ ​a​ ​document​ ​be​ ​produced​ ​that​ ​shows​ ​the​ ​process of​ ​approving​ ​a​ ​development.​ ​Alderman​ ​Fleming​ ​announces​ ​that​ ​the​ ​8th​ ​and​ ​9th ward​ ​will​ ​have​ ​a​ ​combined​ ​national​ ​night​ ​out​ ​at​ ​Kaman​ ​Park​ ​(West). Watch Adjornment Mayor​ ​Hagerty​ ​called​ ​a​ ​voice​ ​vote​ ​to​ ​adjourn​ ​the​ ​City​ ​Council​ ​meeting,​ ​and​ ​by​ ​unanimous​ ​vote the​ ​meeting​ ​was​ ​adjourned​ ​at​ ​10pm. 48 of 504 ​ ​​CITY​ ​COUNCIL​ ​REGULAR​ ​MEETING CITY​ ​OF​ ​EVANSTON,​ ​ILLINOIS LORRAINE​ ​H.​ ​MORTON​ ​CIVIC​ ​CENTER JAMES​ ​C.​ ​LYTLE​ ​COUNCIL​ ​CHAMBERS Monday,​ ​August​ ​14th,​ ​2017 7:35​ ​PM Present: Alderman​ ​Fiske Alderman​ ​Suffredin Alderman​ ​Braithwaite Alderman​ ​Rainey Alderman​ ​Wynne Alderman​ ​Revelle Alderman​ ​Wilson Alderman​ ​Fleming Alderman​ ​Rue​ ​Simmons (9) Absent:​ ​​ ​​ ​City​ ​Clerk​ ​Devon​ ​Reid Presiding:​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Mayor​ ​Stephen​ ​Hagerty Devon​ ​Reid City​ ​Clerk 49 of 504 Mayor’s​ ​Public​ ​Announcements Mayor​ ​Hagerty​ ​introduces​ ​a​ ​boy​ ​scout​ ​troop​ ​929​ ​who​ ​came​ ​to​ ​speak​ ​on​ ​the​ ​importance​ ​of civic​ ​engagement.​ ​Mayor​ ​Hagerty​ ​brought​ ​to​ ​attention​ ​the​ ​heinous​ ​acts​ ​Charlottesville, Virginia.​ ​Mayor​ ​Hagerty​ ​presented​ ​a​ ​proclamation​ ​to​ ​Chief​ ​Sander​ ​Ivy​ ​Hicks​ ​-​ ​the​ ​first​ ​african american​ ​fire​ ​chief​ ​of​ ​city​ ​of​ ​Evanston.​ ​Mayor​ ​Hagerty​ ​announces​ ​that​ ​he​ ​will​ ​recommend​ ​to council​ ​the​ ​​ ​nine​ ​potential​ ​members​ ​the​ ​civilian​ ​police​ ​complaint​ ​council.​ ​Mayor​ ​Hagerty​ ​will​ ​re open​ ​the​ ​application​ ​to​ ​August​ ​25th,​ ​2017. Watch City​ ​Manager’s​ ​Public​ ​Announcements Acting​ ​City​ ​Manager​ ​Martin​ ​Lyons​ ​introduced​ ​director​ ​Lawrence​ ​Hemingway​ ​who​ ​announced the​ ​community​ ​picnic​ ​on​ ​Sunday,​ ​June​ ​20th,​ ​2017.​ ​Acting​ ​City​ ​Manager​ ​Lyons​ ​asks​ ​council​ ​to settle​ ​on​ ​the​ ​date​ ​of​ ​October​ ​25th,​ ​2017​ ​from​ ​7​ ​to​ ​9​ ​PM​ ​for​ ​equity​ ​training. Watch City​ ​Clerk’s​ ​Communications No​ ​communications Watch 50 of 504 Public​ ​Comment Ray​ ​Freeman Against​ ​HOW’s​ ​affordable​ ​housing​ ​proposal​ ​on​ ​Dempster. Watch Eric​ ​Passet In​ ​support​ ​Ordinance​ ​71-O-17. Watch Steve​ ​Lapsen In​ ​support​ ​of​ ​Change​ ​Order​ ​No.​ ​1​ ​with​ ​Schroeder​ ​&​ ​Schroeder,​ ​Inc. for​ ​the​ ​2017​ ​Alley​ ​and​ ​Street​ ​Improvement​ ​Project. Watch Culiney​ ​Lapse In​ ​support​ ​Change​ ​Order​ ​No.​ ​1​ ​with​ ​Schroeder​ ​&​ ​Schroeder,​ ​Inc.​ ​for the​ ​2017​ ​Alley​ ​and​ ​Street​ ​Improvement​ ​Project. Watch Gretchen​ ​S. In​ ​support​ ​of​ ​landmarking​ ​of​ ​​ ​1726​ ​Hinman​ ​property.​ ​Expresses discontent​ ​with​ ​property​ ​taxes. Watch Matt​ ​Rogers In​ ​support​ ​Change​ ​Order​ ​No.​ ​1​ ​with​ ​Schroeder​ ​&​ ​Schroeder,​ ​Inc.​ ​for the​ ​2017​ ​Alley​ ​and​ ​Street​ ​Improvement​ ​Project. Watch Jack​ ​Weiss In​ ​support​ ​of​ ​the​ ​landmarking​ ​of​ ​1726​ ​Hinman​ ​property. Watch Carmeya​ ​Baidey Expresses​ ​discontent​ ​of​ ​the​ ​Andrew​ ​Baidey​ ​​ ​for​ ​riding​ ​on​ ​the​ ​back pegs​ ​of​ ​a​ ​bike.​ ​Recommends​ ​training​ ​for​ ​police​ ​officers Watch Lyon​ ​Burger In​ ​support​ ​of​ ​landmarking​ ​of​ ​1726​ ​Hinman​ ​property. Watch Anne​ ​Langin In​ ​support​ ​of​ ​landmarking​ ​of​ ​1726​ ​Hinman​ ​property. Watch Jim​ ​Cullross In​ ​support​ ​of​ ​landmarking​ ​of​ ​1726​ ​Hinman​ ​property. Watch Andrew​ ​​ ​Baidey Expresses​ ​discontent​ ​of​ ​his​ ​arrest​ ​on​ ​July​ ​14th,​ ​2017​ ​for​ ​riding​ ​on​ ​the back​ ​pegs​ ​of​ ​a​ ​bike. Watch Rob​ ​Bailey Expresses​ ​discontent​ ​of​ ​Andrew​ ​Bady’s​ ​arrest​ ​on​ ​July​ ​14th,​ ​2017​ ​for riding​ ​on​ ​the​ ​back​ ​pegs​ ​of​ ​a​ ​bike.​ ​Expresses​ ​prejudices​ ​against​ ​the African​ ​American​ ​Community​ ​in​ ​Evanston. Watch Karon​ ​Courtright Expresses​ ​discontent​ ​of​ ​Andrew​ ​Bady’s​ ​arrest​ ​on​ ​July​ ​14th,​ ​2017​ ​for riding​ ​on​ ​the​ ​back​ ​pegs​ ​of​ ​a​ ​bike. Watch Peter​ ​Waiden Speaks​ ​on​ ​behalf​ ​of​ ​the​ ​boy​ ​scout​ ​troop​ ​to​ ​help​ ​with​ ​the​ ​renovation​ ​of the​ ​Robert​ ​Crown​ ​Center. Watch Ayden​ ​Verdin Acknowledges​ ​Hagerty​ ​for​ ​his​ ​support​ ​of​ ​the​ ​Boy​ ​Scout​ ​of​ ​America. Speaks​ ​in​ ​depth​ ​of​ ​the​ ​Boy​ ​Scouts​ ​of​ ​America. Watch Jack​ ​Turville Talks​ ​in​ ​depth​ ​about​ ​the​ ​Boy​ ​Scouts​ ​of​ ​America. Watch 51 of 504 Emmanuel​ ​Flores In​ ​support​ ​of​ ​the​ ​demolition​ ​of​ ​1726​ ​Hinman​ ​property. Watch 52 of 504 Payroll​ ​–​ ​July​ ​10,​ ​2017​ ​through​ ​July​ ​23,​ ​2017​ ​$​ ​3,135,617.50 Bills​ ​List​ ​–​ ​August​ ​15,​ ​2017​ ​$​ ​5,613,710.30 Credit​ ​Card​ ​Activity​ ​–​ ​Period​ ​Ending​ ​June​ ​30,​ ​2017​ ​$​ ​242,760.91 For​ ​Action Item​ ​taken​ ​off​ ​consent​ ​agenda. Passed​​ ​(8-0)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Suffredin​ ​abstained. (A3.1)​ ​Contract​ ​Extension​ ​with​ ​Morton​ ​Salt​ ​Company​ ​for​ ​Purchase​ ​of​ ​Salt City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​one-year​ ​contract extension​ ​for​ ​the​ ​purchase​ ​of​ ​up​ ​to​ ​7,500​ ​tons​ ​of​ ​rock​ ​salt​ ​from​ ​Morton​ ​Salt Company​ ​(123​ ​N.​ ​Wacker​ ​Drive,​ ​Chicago,​ ​IL)​ ​at​ ​a​ ​cost​ ​of​ ​$47.35​ ​per​ ​ton​ ​for​ ​a winter​ ​season​ ​total​ ​of​ ​$355,125.00.​ ​Funding​ ​for​ ​this​ ​purchase​ ​will​ ​be​ ​provided from​ ​the​ ​Snow​ ​and​ ​Ice​ ​Control​ ​Fund​ ​(Account​ ​100.40.4550.65015),​ ​which​ ​has a​ ​budget​ ​of​ ​$384,100​ ​and​ ​a​ ​YTD​ ​balance​ ​of​ ​$279,068.53​ ​before​ ​this transaction.​ ​Staff​ ​anticipates​ ​needing​ ​to​ ​spend​ ​approximately​ ​another​ ​$24,000 in​ ​FY​ ​2017. For​ ​Action Item​ ​approved​ ​on​ ​Consent​ ​Agenda​ ​​(9-0) (A3.2)​ ​Sole​ ​Source​ ​Purchase​ ​of​ ​Tallmadge​ ​Street​ ​Light​ ​Poles​ ​and​ ​Parts City​ ​Council​ ​authorize​ ​the​ ​City​ ​Manager​ ​to​ ​approval​ ​the​ ​sole​ ​source​ ​purchase of​ ​20​ ​Union​ ​Metal​ ​Tallmadge​ ​street​ ​light​ ​poles​ ​and​ ​20​ ​Luminaire​ ​cage assemblies​ ​from​ ​Graybar​ ​Electric​ ​(9222​ ​Orly​ ​Road,​ ​Indianapolis,​ ​IN 46241-9607)​ ​in​ ​the​ ​amount​ ​of​ ​$60,778.40​ ​for​ ​the​ ​20​ ​poles​ ​and​ ​$37,475.60​ ​for the​ ​20​ ​Luminaire​ ​cages​ ​for​ ​a​ ​grand​ ​total​ ​of​ ​$98,254.00.​ ​Funding​ ​for​ ​this purchase​ ​will​ ​come​ ​from​ ​Capital​ ​Improvement​ ​Fund​ ​–​ ​Streetlight​ ​Purchase (Account​ ​415.40.4117.417022)​ ​budgeted​ ​in​ ​the​ ​amount​ ​of​ ​$100,000. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.3)​ ​Contract​ ​with​ ​Black​ ​&​ ​Veatch​ ​Corporation​ ​for​ ​2017-2018​ ​Hydraulic Modeling​ ​Services City​ ​Council​ ​authorize​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​2017-2019 Hydraulic​ ​Modeling​ ​Services​ ​(RFP​ ​17-37)​ ​with​ ​Black​ ​&​ ​Veatch​ ​Corporation (Two​ ​North​ ​Riverside​ ​Plaza,​ ​Suite​ ​2050,​ ​Chicago,​ ​IL​ ​60606)​ ​in​ ​the not-to-exceed​ ​amount​ ​of​ ​$50,000​ ​per​ ​year​ ​for​ ​the​ ​next​ ​three​ ​years​ ​(2017, 2018,​ ​and​ ​2019).​ ​Funding​ ​for​ ​these​ ​services​ ​in​ ​2017​ ​will​ ​be​ ​provided​ ​from​ ​the Water​ ​Fund​ ​(Account​ ​510.40.4225.62180​ ​–​ ​717016)​ ​which​ ​has​ ​a​ ​budget Motion:​ ​Ald Braithwaite Watch 53 of 504 allocation​ ​of​ ​$280,000​ ​(of​ ​which​ ​$50,000​ ​is​ ​allocated​ ​or​ ​hydraulic​ ​modeling services).​ ​Staff​ ​proposes​ ​to​ ​budget​ ​$50,000​ ​for​ ​hydraulic​ ​modeling​ ​services​ ​in this​ ​same​ ​account​ ​in​ ​future​ ​years. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.4)​ ​Capital​ ​Improvement​ ​Plan​ ​Administration Council​ ​discussion​ ​of​ ​Capital​ ​Improvements​ ​Plan​ ​administration​ ​as​ ​outlined​ ​in corresponding​ ​transmittal​ ​memorandum. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.5)​ ​Contract​ ​with​ ​Structures​ ​Construction​ ​LLC​ ​for​ ​Dempster​ ​Beach​ ​Office Renovations City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the Dempster​ ​Beach​ ​Office​ ​Renovations​ ​(Bid​ ​No.​ ​17-40)​ ​with​ ​Structures Construction​ ​LLC​ ​(2300​ ​W.​ ​Diversey​ ​Avenue,​ ​Chicago,​ ​IL)​ ​in​ ​the​ ​amount​ ​of $249,297.00.​ ​Funding​ ​will​ ​be​ ​provided​ ​from​ ​the​ ​Capital​ ​Improvement​ ​Program 2017​ ​General​ ​Obligation​ ​Bonds​ ​for​ ​Dempster​ ​Beach​ ​Office​ ​Renovations (Account​ ​No.​ ​415.40.4117.65515​ ​–​ ​617015),​ ​which​ ​has​ ​an​ ​FY​ ​2017​ ​budget allocation​ ​of​ ​$200,000.​ ​Additional​ ​funding​ ​is​ ​available​ ​through​ ​the​ ​delay​ ​of​ ​the Church​ ​Street​ ​Harbor​ ​South​ ​Pier​ ​Reconstruction,​ ​which​ ​has​ ​$291,060​ ​in uncommitted​ ​funds. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.6)​ ​Contract​ ​with​ ​Copenhaver​ ​Construction,​ ​Inc.​ ​for​ ​the​ ​Gibbs​ ​Morrison Site​ ​Improvement​ ​Project City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the​ ​Gibbs Morrison​ ​Site​ ​Improvement​ ​Project​ ​(Bid​ ​No.​ ​17-43)​ ​with​ ​Copenhaver Construction,​ ​Inc.​ ​(75​ ​Koppie​ ​Drive,​ ​Gilberts,​ ​IL)​ ​in​ ​the​ ​amount​ ​of $371,345.00.​ ​Funding​ ​is​ ​from​ ​the​ ​2017​ ​Capital​ ​Improvement​ ​Fund​ ​for​ ​the Gibbs​ ​Morrison​ ​Site​ ​Improvements​ ​in​ ​the​ ​following​ ​amounts:​ ​$163,000​ ​from 2016​ ​G.O.​ ​Bonds,​ ​$18,345​ ​from​ ​2017​ ​G.O.​ ​Bonds,​ ​and​ ​$190,000​ ​from​ ​the Sewer​ ​Fund.​ ​Detailed​ ​account​ ​information​ ​can​ ​be​ ​found​ ​in​ ​the​ ​corresponding transmittal​ ​memorandum. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.7)​ ​Contract​ ​for​ ​Engineering​ ​Services​ ​with​ ​Wiss,​ ​Janney,​ ​Elstner 54 of 504 Associates​ ​related​ ​to​ ​the​ ​Service​ ​Center​ ​Emergency​ ​Repair​ ​Project City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​engineering services​ ​related​ ​to​ ​the​ ​Service​ ​Center​ ​Emergency​ ​Repair​ ​Project​ ​with​ ​Wiss, Janney,​ ​Elstner​ ​Associates​ ​(330​ ​Pfingsten​ ​Road,​ ​Northbrook,​ ​IL)​ ​in​ ​the amount​ ​of​ ​$44,300.00.​ ​Funding​ ​will​ ​be​ ​provided​ ​from​ ​the​ ​Capital​ ​Improvement Program​ ​2017​ ​General​ ​Obligation​ ​Bonds.​ ​There​ ​is​ ​no​ ​FY​ ​2017​ ​budget allocation​ ​for​ ​this​ ​project,​ ​but​ ​funding​ ​is​ ​available​ ​through​ ​the​ ​delay​ ​of​ ​the Church​ ​Street​ ​Harbor​ ​South​ ​Pier​ ​Reconstruction,​ ​which​ ​has​ ​$241,763​ ​in uncommitted​ ​funds.​ ​The​ ​account​ ​number​ ​for​ ​this​ ​project​ ​is​ ​415.40.4117.62145 –​ ​617023. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.8)​ ​Contract​ ​with​ ​Insituform​ ​Technologies​ ​USA,​ ​LLC​ ​for​ ​Large​ ​Diameter Sewer​ ​Rehabilitation​ ​–​ ​Mulford​ ​Street​ ​Part​ ​2 City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the​ ​amount of​ ​$365,330.00​ ​with​ ​Insituform​ ​Technologies​ ​USA,​ ​LLC​ ​(17988​ ​Edison Avenue,​ ​Chesterfield,​ ​MO​ ​63005)​ ​for​ ​the​ ​Large​ ​Diameter​ ​Sewer​ ​Rehabilitation –​ ​Mulford​ ​Street​ ​Part​ ​2​ ​(Bid​ ​No.​ ​17-26),​ ​contingent​ ​upon​ ​receiving​ ​the appropriate​ ​loan​ ​funding​ ​from​ ​the​ ​Illinois​ ​Environmental​ ​Protection​ ​Agency (IEPA).​ ​It​ ​is​ ​anticipated​ ​that​ ​the​ ​IEPA​ ​will​ ​provide​ ​loan​ ​funding​ ​from​ ​the​ ​State Revolving​ ​Fund​ ​in​ ​an​ ​amount​ ​up​ ​to​ ​$376,289.90​ ​for​ ​construction​ ​of​ ​this project.​ ​This​ ​amount​ ​includes​ ​a​ ​contingency​ ​of​ ​up​ ​to​ ​3%​ ​above​ ​the​ ​bid​ ​price​ ​of the​ ​project.​ ​With​ ​this​ ​funding,​ ​all​ ​eligible​ ​construction​ ​costs​ ​would​ ​be​ ​funded by​ ​a​ ​loan​ ​repaid​ ​over​ ​20​ ​years​ ​at​ ​1.76%​ ​interest.​ ​IEPA​ ​loan​ ​funding​ ​for​ ​this work​ ​will​ ​be​ ​routed​ ​through​ ​the​ ​Sewer​ ​Fund,​ ​Capital​ ​Improvement​ ​Account 515.40.4535.65515​ ​–​ ​417012,​ ​which​ ​has​ ​an​ ​FY​ ​2017​ ​budget​ ​allocation​ ​of $600,000​ ​for​ ​this​ ​project. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.9)​ ​Sole​ ​Source​ ​Contract​ ​with​ ​C.T.R.​ ​Systems,​ ​Inc.​ ​for​ ​Emergency​ ​Sewer Repair​ ​at​ ​2750​ ​Lincolnwood​ ​Drive City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​sole​ ​source​ ​contract​ ​for Emergency​ ​Sewer​ ​Repair​ ​with​ ​C.T.R.​ ​Systems,​ ​Inc.​ ​(7400​ ​Waukegan​ ​Rd. Suite​ ​#102,​ ​Niles,​ ​IL​ ​60714)​ ​in​ ​the​ ​amount​ ​of​ ​$28,500.​ ​Funding​ ​for​ ​this​ ​work will​ ​be​ ​provided​ ​from​ ​the​ ​Sewer​ ​Fund​ ​(Account​ ​515.40.4535.65515​ ​–​ ​417027), which​ ​has​ ​a​ ​FY​ ​2017​ ​budget​ ​allocation​ ​of​ ​$2,626,000​ ​($75,000​ ​specifically allocated​ ​for​ ​emergency​ ​sewer​ ​repairs)​ ​and​ ​a​ ​remaining​ ​balance​ ​of $1,483,796. For​ ​Action 55 of 504 Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.11)​ ​Purchase​ ​of​ ​Two​ ​Vehicles​ ​from​ ​Currie​ ​Motors​ ​for​ ​Administrative Services​ ​and​ ​One​ ​Excavator​ ​from​ ​Burris​ ​Equipment​ ​for​ ​Public​ ​Works​ ​Agency City​ ​Council​ ​approval​ ​of​ ​the​ ​purchase​ ​of​ ​two​ ​(2)​ ​Ford​ ​Escape​ ​Vehicles​ ​for​ ​the Administrative​ ​Services​ ​Department​ ​Parking​ ​Division​ ​and​ ​one​ ​(1)​ ​Wacker Neuson​ ​Excavator​ ​for​ ​the​ ​Public​ ​Works​ ​Agency​ ​(PWA),​ ​Operations​ ​and Maintenance​ ​Bureau.​ ​The​ ​Ford​ ​replacement​ ​vehicles​ ​will​ ​be​ ​purchased​ ​from Currie​ ​Motors​ ​(9423​ ​W.​ ​Lincoln​ ​Highway,​ ​Frankfort,​ ​IL​ ​60423)​ ​in​ ​the​ ​amount of​ ​$43,846.00​ ​through​ ​the​ ​Northwest​ ​Municipal​ ​Conference​ ​Suburban Purchasing​ ​Competitive​ ​Bid.​ ​The​ ​Excavator​ ​will​ ​be​ ​a​ ​single-source​ ​purchase from​ ​Burris​ ​Equipment​ ​(2216​ ​N.​ ​Greenbay​ ​Road,​ ​Waukegan,​ ​IL​ ​60087)​ ​in​ ​the amount​ ​of​ ​$101,620.00.​ ​Funding​ ​of​ ​$43,846​ ​is​ ​provided​ ​by​ ​the​ ​FY​ ​2017 Parking​ ​Fund​ ​(Account​ ​505.19.7005.62509),​ ​with​ ​a​ ​budget​ ​of​ ​$200,000. Budget​ ​remaining​ ​in​ ​this​ ​account​ ​after​ ​this​ ​purchase​ ​is​ ​$151,654.​ ​Funding​ ​of $101,620​ ​is​ ​provided​ ​by​ ​the​ ​FY​ ​2017​ ​Water​ ​Fund​ ​(Account 510.40.4230.65550),​ ​with​ ​a​ ​budget​ ​of​ ​$186,300.​ ​Budget​ ​remaining​ ​in​ ​this account​ ​after​ ​this​ ​purchase​ ​is​ ​$24,470. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.12)​ ​Agreement​ ​with​ ​Passport​ ​Parking,​ ​Inc.​ ​to​ ​Provide​ ​Mobile​ ​Payments for​ ​Parking,​ ​Citation​ ​Management​ ​Platform​ ​and​ ​Digital​ ​Permitting City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​sole​ ​source​ ​agreement with​ ​Passport​ ​Parking,​ ​Inc.,​ ​(1300​ ​S​ ​Mint​ ​St.​ ​Charlotte,​ ​NC​ ​28203)​ ​to​ ​provide a​ ​unified​ ​citation​ ​management,​ ​digital​ ​permit​ ​and​ ​mobile​ ​payment​ ​platform​ ​for parking​ ​in​ ​Evanston.​ ​Passport​ ​will​ ​receive​ ​$1.25​ ​per​ ​citation​ ​paid​ ​and​ ​there will​ ​be​ ​no​ ​implementation​ ​fees​ ​or​ ​ongoing​ ​support​ ​costs​ ​for​ ​this​ ​service. Based​ ​on​ ​historical​ ​data​ ​of​ ​the​ ​number​ ​of​ ​citations​ ​paid​ ​in​ ​2016,​ ​this​ ​will​ ​be​ ​a $60,000​ ​per​ ​year​ ​reduction​ ​in​ ​costs​ ​for​ ​a​ ​total​ ​not​ ​to​ ​exceed​ ​cost​ ​of​ ​$260,000 per​ ​year.​ ​The​ ​agreement​ ​is​ ​for​ ​2​ ​years​ ​and​ ​there​ ​are​ ​2​ ​additional​ ​(1)​ ​year optional​ ​renewal​ ​periods.​ ​There​ ​is​ ​no​ ​funding​ ​impact​ ​for​ ​2017​ ​as​ ​the​ ​citation management​ ​portion​ ​of​ ​the​ ​project​ ​is​ ​projected​ ​to​ ​go​ ​live​ ​in​ ​January​ ​2018.​ ​The 2018​ ​budget​ ​will​ ​be​ ​adjusted​ ​to​ ​reflect​ ​$20,000​ ​in​ ​annual​ ​savings​ ​(remaining savings​ ​are​ ​projected​ ​to​ ​be​ ​allocated​ ​toward​ ​separate​ ​Cash​ ​Receipting​ ​and Accounts​ ​Receivable​ ​system).​ ​General​ ​Fund​ ​BU​ ​100.15.1560.62449​ ​with​ ​a 2017​ ​Budget​ ​of​ ​$320,000​ ​will​ ​be​ ​reduced​ ​in​ ​the​ ​2018​ ​budget​ ​to​ ​$300,000. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A4)​ ​Resolution​ ​68-R-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Enter​ ​into​ ​Two Four-Month​ ​Lease​ ​Agreements​ ​for​ ​Vacant​ ​Studio​ ​Spaces​ ​at​ ​Noyes​ ​Cultural Arts​ ​Center 56 of 504 City​ ​Council​ ​adoption​ ​of​ ​Resolution​ ​68-R-17​ ​authorizing​ ​the​ ​City​ ​Manager​ ​to enter​ ​into​ ​an​ ​agreement​ ​for​ ​a​ ​four​ ​(4)​ ​month​ ​lease​ ​with​ ​Sarah​ ​Kaiser​ ​and​ ​a four​ ​(4)​ ​month​ ​lease​ ​with​ ​Meagan​ ​Adams​ ​for​ ​vacant​ ​studios​ ​at​ ​the​ ​Noyes Cultural​ ​Arts​ ​Center. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A8)​ ​Ordinance​ ​74-O-17,​ ​Amending​ ​the​ ​City​ ​Code​ ​to​ ​Establish​ ​a​ ​4-Way​ ​Stop at​ ​the​ ​Intersection​ ​of​ ​Marcy​ ​Avenue​ ​and​ ​Colfax​ ​Street City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​74-O-17​ ​amending​ ​Section​ ​10-11-5(D), Schedule​ ​V(D)​ ​of​ ​the​ ​City​ ​Code​ ​to​ ​establish​ ​a​ ​4-Way​ ​Stop​ ​at​ ​the​ ​intersection of​ ​Marcy​ ​Avenue​ ​and​ ​Colfax​ ​Street.​ ​The​ ​estimated​ ​cost​ ​to​ ​install​ ​two additional​ ​stop​ ​signs​ ​is​ ​$150.00.​ ​Funding​ ​will​ ​be​ ​through​ ​the​ ​General Fund-Traffic​ ​Control​ ​Supplies​ ​Fund​ ​(Account​ ​100.40.4520.65115),​ ​with​ ​a​ ​FY 2017​ ​budget​ ​of​ ​$50,000,​ ​and​ ​a​ ​YTD​ ​balance​ ​of​ ​$15,231. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A9)​ ​Ordinance​ ​82-O-17,​ ​Authorizing​ ​2017​ ​A,​ ​B​ ​and​ ​C​ ​General​ ​Obligation Bond​ ​Issues Introduction​ ​of​ ​Ordinance​ ​82-O-17​ ​providing​ ​for​ ​the​ ​issuance​ ​of​ ​one​ ​or​ ​more series​ ​of​ ​not​ ​to​ ​exceed​ ​$14,500,000​ ​General​ ​Obligation​ ​Corporate​ ​Purpose Bonds,​ ​Series​ ​2017A,​ ​one​ ​or​ ​more​ ​series​ ​of​ ​not​ ​to​ ​exceed​ ​$9,665,000 General​ ​Obligation​ ​Refunding​ ​Bonds,​ ​Series​ ​2017B,​ ​and​ ​one​ ​or​ ​more​ ​series of​ ​not​ ​to​ ​exceed​ ​$5,000,000​ ​Taxable​ ​General​ ​Obligation​ ​Corporate​ ​Purpose Bonds,​ ​Series​ ​2017C​ ​of​ ​the​ ​City​ ​of​ ​Evanston,​ ​Cook​ ​County,​ ​Illinois,​ ​for​ ​capital improvement​ ​and​ ​refunding​ ​purposes,​ ​authorizing​ ​the​ ​execution​ ​of​ ​one​ ​or more​ ​bond​ ​orders​ ​in​ ​connection​ ​therewith,​ ​providing​ ​for​ ​the​ ​levy​ ​and​ ​collection of​ ​a​ ​direct​ ​annual​ ​tax​ ​for​ ​the​ ​payment​ ​of​ ​the​ ​principal​ ​of​ ​and​ ​interest​ ​on​ ​said bonds,​ ​authorizing​ ​and​ ​directing​ ​the​ ​execution​ ​of​ ​an​ ​escrow​ ​agreement​ ​in connection​ ​with​ ​said​ ​bonds,​ ​and​ ​authorizing​ ​and​ ​directing​ ​the​ ​sale​ ​of​ ​said bonds​ ​at​ ​public​ ​competitive​ ​sale.​ ​The​ ​ordinance​ ​will​ ​be​ ​completed​ ​and​ ​signed after​ ​the​ ​bond​ ​sale​ ​date,​ ​which​ ​is​ ​tentatively​ ​scheduled​ ​for​ ​September​ ​28, 2017. For​ ​Introduction Referred​ ​to​ ​Committee (A10)​ ​Ordinance​ ​77-O-17,​ ​Decreasing​ ​the​ ​Number​ ​of​ ​Class​ ​I​ ​Liquor​ ​Licenses for​ ​The​ ​Barn​ ​Investment,​ ​LLC.​ ​d/b/a​ ​The​ ​Barn Local​ ​Liquor​ ​Commissioner​ ​recommends​ ​City​ ​Council​ ​adoption​ ​of​ ​Ordinance 57 of 504 77-O-17,​ ​amending​ ​the​ ​City​ ​Code​ ​Subsection​ ​3-4-6-(I)​ ​to​ ​decrease​ ​the number​ ​of​ ​authorized​ ​Class​ ​I​ ​liquor​ ​licenses​ ​from​ ​three​ ​(3)​ ​to​ ​two​ ​(2). For​ ​Introduction Referred​ ​to​ ​Committee (A11)​ ​Ordinance​ ​78-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​D​ ​Liquor​ ​Licenses for​ ​The​ ​Barn​ ​Investment,​ ​LLC.​ ​d/b/a​ ​The​ ​Barn Local​ ​Liquor​ ​Commissioner​ ​recommends​ ​City​ ​Council​ ​adoption​ ​of​ ​Ordinance 78-O-17,​ ​amending​ ​the​ ​City​ ​Code​ ​Subsection​ ​3-4-6-(D)​ ​to​ ​increase​ ​the number​ ​of​ ​authorized​ ​Class​ ​D​ ​liquor​ ​licenses​ ​from​ ​fifty-five​ ​(55)​ ​to​ ​fifty-six​ ​(56) and​ ​permit​ ​issuance​ ​of​ ​a​ ​Class​ ​D​ ​license​ ​to​ ​The​ ​Barn​ ​Investment,​ ​LLC​ ​d/b/a The​ ​Barn​ ​(“Company”)​ ​located​ ​at​ ​1016​ ​Church​ ​Street​ ​(Rear).​ ​In​ ​April​ ​2017, City​ ​Council​ ​granted​ ​Company​ ​representative​ ​Amy​ ​Morton’s​ ​application​ ​and request​ ​to​ ​change​ ​its​ ​liquor​ ​license​ ​from​ ​Class​ ​D​ ​to​ ​Class​ ​I.​ ​The​ ​Company​ ​has subsequently​ ​decided​ ​to​ ​revert​ ​back​ ​to​ ​its​ ​original​ ​Class​ ​D​ ​Liquor​ ​License. For​ ​Introduction Referred​ ​to​ ​Committee (A12)​ ​Ordinance​ ​69-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic, Chapter​ ​11,​ ​Traffic​ ​Schedules,​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​69-O-17,​ ​amending​ ​of​ ​City​ ​Code​ ​Section 10-11-18(H)​ ​City​ ​Council​ ​Agenda​ ​August​ ​14,​ ​2017​ ​Page​ ​10​ ​of​ ​12​ ​adding: eligibility​ ​for​ ​residents​ ​on​ ​Lake​ ​Shore​ ​Boulevard,​ ​west​ ​side,​ ​from​ ​Greenleaf Street​ ​north​ ​to​ ​Hamilton​ ​Street​ ​and​ ​1145​ ​Sheridan​ ​Road. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A13)​ ​Ordinance​ ​70-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic, Chapter​ ​11,​ ​Traffic​ ​Schedules,​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​70-O-17,​ ​amending​ ​of​ ​City​ ​Code​ ​Section 10-11-18(G)​ ​adding​ ​Residents​ ​Parking​ ​Only​ ​on:​ ​Harrison​ ​Street,​ ​both​ ​sides, Hartrey​ ​Avenue​ ​to​ ​the​ ​alley​ ​east​ ​of​ ​Prairie​ ​Avenue;​ ​and​ ​Prairie​ ​Avenue,​ ​both sides;​ ​alley​ ​south​ ​of​ ​Central​ ​Street​ ​to​ ​Lincoln​ ​Street,​ ​to​ ​read​ ​7:00​ ​a.m.​ ​to 10:00​ ​a.m.,​ ​Monday​ ​through​ ​Saturday. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (P1)​ ​Ordinance​ ​44-O-17,​ ​Amending​ ​Various​ ​Sections​ ​of​ ​Title​ ​6​ ​of​ ​the​ ​City Code​ ​to​ ​Modify​ ​Notice​ ​Requirements​ ​for​ ​Zoning​ ​Applications​ ​and​ ​Hearings 58 of 504 The​ ​Plan​ ​Commission​ ​and​ ​staff​ ​recommend​ ​adoption​ ​of​ ​Ordinance​ ​44-O-17, approving​ ​the​ ​Zoning​ ​Ordinance​ ​Text​ ​Amendment​ ​to​ ​amend​ ​the​ ​Zoning Ordinance​ ​to​ ​establish​ ​applicant’s​ ​responsibility​ ​for​ ​mailed​ ​noticing requirements​ ​for​ ​planning​ ​and​ ​zoning​ ​cases​ ​requiring​ ​a​ ​250​ ​foot​ ​radius.​ ​The proposal​ ​allows​ ​the​ ​City​ ​to​ ​contract​ ​the​ ​mailing​ ​of​ ​notices​ ​for​ ​planning​ ​and zoning​ ​cases​ ​to​ ​a​ ​third​ ​party​ ​service​ ​and​ ​makes​ ​the​ ​applicant​ ​responsible​ ​for cost​ ​of​ ​the​ ​mailing​ ​service. For​ ​Introduction Referred​ ​to​ ​Committee (P2)​ ​Ordinance​ ​45-O-17,​ ​Amending​ ​City​ ​Code​ ​Sections​ ​6-4-1-9(A)(4)​ ​and 6-18-3,​ ​Granting​ ​Zoning​ ​Administrator​ ​Authority​ ​to​ ​Establish​ ​the​ ​Front​ ​Lot​ ​Line The​ ​Plan​ ​Commission​ ​and​ ​staff​ ​recommend​ ​adoption​ ​of​ ​Ordinance​ ​45-O-17, approving​ ​the​ ​Zoning​ ​Ordinance​ ​Text​ ​Amendment​ ​to​ ​codify​ ​staff​ ​authority​ ​to determine​ ​the​ ​front​ ​lot​ ​line​ ​of​ ​a​ ​corner​ ​lot For​ ​Introduction Referred​ ​to​ ​Committee (P3)​ ​Ordinance​ ​79-O-17,​ ​Granting​ ​Major​ ​Zoning​ ​Relief​ ​for​ ​Open​ ​Parking​ ​and​ ​a Rear​ ​Setback​ ​for​ ​an​ ​Addition​ ​at​ ​325​ ​Greenwood​ ​Street City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​79-O-17​ ​granting​ ​major​ ​zoning​ ​relief​ ​to demolish​ ​a​ ​one-car​ ​detached​ ​garage​ ​and​ ​establish​ ​one​ ​open​ ​parking​ ​space​ ​in the​ ​east​ ​interior​ ​side​ ​yard​ ​with​ ​a​ ​.5’​ ​east​ ​interior​ ​side​ ​yard​ ​setback​ ​where​ ​5’​ ​is required,​ ​a​ ​12.9’​ ​rear​ ​yard​ ​setback​ ​where​ ​30’​ ​is​ ​required​ ​to​ ​construct​ ​a one-story​ ​addition,​ ​and​ ​46.6%​ ​building​ ​lot​ ​coverage​ ​where​ ​a​ ​maximum​ ​30%​ ​is allowed,​ ​in​ ​the​ ​R1​ ​Single​ ​Family​ ​Residential​ ​District.​ ​The​ ​applicant​ ​has complied​ ​with​ ​all​ ​zoning​ ​requirements​ ​and​ ​meets​ ​all​ ​of​ ​the​ ​standards​ ​for variation​ ​for​ ​this​ ​district. For​ ​Introduction​ ​&​ ​Action Passed​ ​​(9-0) For​ ​Appointment ​ ​Parks​ ​and​ ​Recreation​ ​Board​ ​-​ ​Donald​ ​Michelin For​ ​Action Passed​ ​​(9-0) Motion​ ​made​ ​to suspend​ ​rules for introduction and​ ​action. Special​ ​Orders​ ​of​ ​Business (SP1)​ ​2017​ ​Budget​ ​Recommendations Motion​ ​Ald Revelle Watch 59 of 504 Staff​ ​recommends​ ​the​ ​City​ ​Council​ ​a)​ ​Direct​ ​the​ ​City​ ​Manager​ ​to implement​ ​measures​ ​to​ ​balance​ ​the​ ​budget;​ ​b)​ ​Consider​ ​recommended revenue​ ​action​ ​provided​ ​to​ ​City​ ​Council​ ​separately. For​ ​Discussion Direction​ ​Provided (SP2)​ ​2016​ ​Comprehensive​ ​Annual​ ​Financial​ ​Report Staff​ ​recommends​ ​that​ ​City​ ​Council​ ​accept​ ​and​ ​file​ ​the​ ​Audited Comprehensive​ ​Annual​ ​Financial​ ​Report. For​ ​Action Accept​ ​and​ ​Place​ ​on​ ​File Motion:​ ​Ald. Rainey Watch (SP3)​ ​Robert​ ​Crown​ ​Community​ ​Center​ ​Update Staff​ ​recommends​ ​the​ ​City​ ​Council​ ​review​ ​the​ ​status​ ​of​ ​the​ ​Robert​ ​Crown Community​ ​Center​ ​Construction​ ​Project. For​ ​Discussion Direction​ ​Provided Watch (A3.10)​ ​Change​ ​Order​ ​No.​ ​1​ ​with​ ​Schroeder​ ​&​ ​Schroeder,​ ​Inc.​ ​for​ ​the 2017​ ​Alley​ ​and​ ​Street​ ​Improvement​ ​Project City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​Change​ ​Order​ ​No.​ ​1 to​ ​the​ ​2017​ ​Alley​ ​and​ ​Street​ ​Improvements​ ​project​ ​with​ ​Schroeder​ ​& Schroeder,​ ​Inc.​ ​(7306​ ​Central​ ​Park,​ ​Skokie,​ ​IL​ ​60076)​ ​in​ ​the​ ​amount​ ​of $144,892.50.​ ​This​ ​Change​ ​Order​ ​will​ ​expand​ ​the​ ​scope​ ​of​ ​work​ ​to​ ​include widening​ ​and​ ​street​ ​resurfacing​ ​work​ ​on​ ​Callan​ ​Avenue​ ​from​ ​Howard Street​ ​to​ ​Brummel​ ​Street.​ ​This​ ​will​ ​increase​ ​the​ ​contract​ ​amount​ ​from $1,301,882.10​ ​to​ ​$1,446,774.60.​ ​There​ ​will​ ​be​ ​no​ ​change​ ​to​ ​the​ ​contract completion​ ​date​ ​of​ ​November​ ​17,​ ​2017.​ ​Funding​ ​will​ ​be​ ​provided​ ​from Capital​ ​Improvement​ ​Fund​ ​2017​ ​General​ ​Obligation​ ​Bonds​ ​(Account 415.40.4117.65515​ ​-​ ​417206).​ ​This​ ​project​ ​was​ ​not​ ​budgeted,​ ​but​ ​funding is​ ​available​ ​from​ ​savings​ ​in​ ​other​ ​projects. For​ ​Action Passed​ ​​(6-3)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​​ ​​Suffredin,​ ​Fleming,​ ​Wilson​ ​vote (No) Watch (A5)​ ​Resolution​ ​29-R-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Negotiate​ ​and Execute​ ​a​ ​Loan​ ​Agreement​ ​with​ ​Sweet​ ​Vendome,​ ​Inc.​ ​d/b/a​ ​Café​ ​Coralie Watch 60 of 504 City​ ​Council​ ​adoption​ ​of​ ​Resolution​ ​29-R-17,​ ​authorizing​ ​the​ ​City Manager​ ​to​ ​Enter​ ​into​ ​a​ ​loan​ ​agreement​ ​with​ ​Sweet​ ​Vendome,​ ​Inc.​ ​(dba Café​ ​Coralie)​ ​for​ ​an​ ​amount​ ​not​ ​to​ ​exceed​ ​$50,000​ ​for​ ​equipment​ ​and tenant​ ​build​ ​out​ ​for​ ​the​ ​city-owned​ ​property​ ​located​ ​at​ ​633​ ​Howard​ ​Street, Evanston,​ ​IL.​ ​To​ ​purchase​ ​equipment​ ​needed​ ​for​ ​the​ ​bakery​ ​and​ ​coffee shop,​ ​staff​ ​recommends​ ​a​ ​loan​ ​not​ ​to​ ​exceed​ ​$50,000​ ​from​ ​two​ ​sources of​ ​funds:​ ​1)​ ​$25,000​ ​from​ ​CDBG​ ​Economic​ ​Development​ ​(Account 215.21.5260.63064);​ ​and​ ​2)​ ​$25,000​ ​from​ ​the​ ​Economic​ ​Development Business​ ​Attraction/Retention​ ​(Account​ ​100.15.5300.62662).​ ​Details​ ​on the​ ​budget/remaining​ ​balance​ ​of​ ​each​ ​fund​ ​can​ ​be​ ​found​ ​on​ ​the corresponding​ ​Transmittal​ ​Memorandum.​ ​The​ ​proposed​ ​loan​ ​terms include​ ​3.0%​ ​interest​ ​with​ ​a​ ​10-year​ ​term​ ​with​ ​no​ ​payments​ ​for​ ​the​ ​first​ ​12 months.​ ​The​ ​owner​ ​will​ ​provide​ ​a​ ​personal​ ​guarantee​ ​for​ ​the​ ​loan.​ ​The loan​ ​will​ ​also​ ​be​ ​secured​ ​with​ ​the​ ​equipment​ ​purchased​ ​with​ ​loan proceeds. For​ ​Action Passed​ ​​(8-1)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Suffredin​ ​votes (No) (A6)​ ​Ordinance​ ​54-O-17,​ ​Authorizing​ ​the​ ​City​ ​Manager​ ​to​ ​Execute​ ​a Lease​ ​of​ ​City-Owned​ ​Property​ ​Located​ ​at​ ​633​ ​Howard​ ​with​ ​Sweet Vendome,​ ​Inc. City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​54-O-17,​ ​authorizing​ ​the​ ​City​ ​Manager to​ ​Enter​ ​into​ ​a​ ​Lease​ ​of​ ​City-Owned​ ​Real​ ​Property​ ​Located​ ​at​ ​633 Howard​ ​Street,​ ​Evanston,​ ​IL​ ​with​ ​Sweet​ ​Vendome,​ ​Inc.​ ​(dba​ ​Café Coralie).​ ​Staff​ ​City​ ​Council​ ​Agenda​ ​August​ ​14,​ ​2017​ ​Page​ ​8​ ​of​ ​12 recommends​ ​a​ ​total​ ​of​ ​$50,000​ ​come​ ​from​ ​Economic​ ​Development Business​ ​Attraction/Retention​ ​(Account​ ​100.15.5300.62662)​ ​for​ ​the​ ​tenant improvement​ ​allowance.​ ​The​ ​City​ ​Council​ ​approved​ ​a​ ​budget​ ​of​ ​$250,000 for​ ​2017​ ​for​ ​this​ ​account.​ ​To​ ​date,​ ​$96,791.73​ ​has​ ​been​ ​committed, leaving​ ​a​ ​$153,208.27​ ​balance.​ ​Resolution​ ​29-R-17,​ ​also​ ​for consideration​ ​at​ ​this​ ​council​ ​meeting,​ ​includes​ ​a​ ​request​ ​for​ ​up​ ​to​ ​$25,000 from​ ​the​ ​same​ ​account​ ​for​ ​an​ ​interest​ ​bearing​ ​loan​ ​for​ ​equipment purchase,​ ​with​ ​a​ ​ten​ ​year​ ​repayment​ ​period.​ ​A​ ​two-thirds​ ​majority​ ​of​ ​City Council​ ​is​ ​required​ ​to​ ​adopt​ ​Ordinance​ ​54-O-17. For​ ​Action Passed​ ​​(9-0) Watch (A7)​ ​Ordinance​ ​68-O-17,​ ​Authorizing​ ​the​ ​City​ ​Manager​ ​to​ ​Enter​ ​into​ ​a Real​ ​Estate​ ​Contract​ ​for​ ​the​ ​Sale​ ​of​ ​City-Owned​ ​Property​ ​at​ ​100​ ​Chicago Avenue​ ​to​ ​Harrington​ ​Brown,​ ​LLC City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​68-O-17,​ ​“Authorizing​ ​the​ ​City Manager​ ​to​ ​Enter​ ​into​ ​a​ ​Real​ ​Estate​ ​Contract​ ​for​ ​the​ ​Sale​ ​of​ ​Certain Watch 61 of 504 City-Owned​ ​Real​ ​Property​ ​Located​ ​at​ ​100​ ​Chicago​ ​Avenue,​ ​Evanston, Illinois.”​ ​A​ ​two-thirds​ ​majority​ ​of​ ​City​ ​Council​ ​is​ ​required​ ​to​ ​adopt Ordinance​ ​68-O-17. For​ ​Action Passed​ ​​(8-1)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Suffredin​ ​votes (No) (A14)​ ​Ordinance​ ​71-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic, Chapter​ ​11,​ ​Traffic​ ​Schedules,​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only Districts City​ ​Council​ ​adopt​ ​Ordinance​ ​71-O-17,​ ​amending​ ​of​ ​City​ ​Code​ ​Sections 10-11-18(G)​ ​by​ ​including​ ​eligibility​ ​for​ ​the​ ​district​ ​for:​ ​Residents​ ​addresses of​ ​2542​ ​–​ ​2566​ ​Prairie​ ​Avenue,​ ​2002-B​ ​Central​ ​Street​ ​and​ ​2002-C​ ​Central Street. For​ ​Action Passed​ ​​(9-0) Watch (P4)​ ​Ordinance​ ​47-O-17,​ ​Granting​ ​Landmark​ ​Status​ ​to​ ​the​ ​Building​ ​and Lot​ ​of​ ​Record​ ​at​ ​1726​ ​Hinman​ ​Avenue Dismissal​ ​of​ ​Ordinance​ ​47-O-17​ ​designating​ ​1726​ ​Hinman​ ​Avenue (building​ ​and​ ​lot)​ ​as​ ​an​ ​Evanston​ ​Landmark.​ ​This​ ​Ordinance​ ​was continued​ ​from​ ​the​ ​June​ ​26,​ ​2017​ ​meeting​ ​to​ ​August​ ​14,​ ​2017​ ​for​ ​Action. Per​ ​Section​ ​2-8-5(G)1​ ​of​ ​the​ ​City​ ​Code,​ ​the​ ​City​ ​Council​ ​shall​ ​act​ ​within 120​ ​days​​ ​of​ ​receiving​ ​the​ ​recommendation​ ​of​ ​the​ ​Preservation Commission.​ ​The​ ​recommendation​ ​was​ ​transmitted​ ​to​ ​the​ ​City​ ​Council​ ​on April​ ​26,​ ​2017;​ ​therefore​ ​120​ ​days​ ​following​ ​is​ ​August​ ​23,​ ​2017​. For​ ​Introduction​ ​&​ ​Action Failed​​ ​​(7-2)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Fiske​ ​and​ ​Rainey​ ​voted​ ​yes. Watch Call​ ​of​ ​the​ ​Wards Ward 1: Alderman​ ​Fiske​ ​announces​ ​1st​ ​ward​ ​meeting​ ​on​ ​September​ ​5th.​ ​Alderman​ ​Fiske talks​ ​about​ ​the​ ​1726​ ​Hinman​ ​property. Watch Ward 2: Alderman​ ​Braithwaite​ ​thanks​ ​Fire​ ​station​ ​No.​ ​4​ ​staff​ ​for​ ​helping​ ​host​ ​the​ ​second ward​ ​meeting.​ ​Alderman​ ​Braithwaite​ ​comments​ ​on​ ​the​ ​Main​ ​street​ ​project. Watch 62 of 504 Alderman​ ​Braithwaite​ ​requests​ ​a​ ​budget​ ​memo​ ​of​ ​the​ ​infrastructure​ ​projects​ ​that were​ ​discussed​ ​in​ ​the​ ​2nd​ ​and​ ​5th​ ​ward. Ward 3: Alderman​ ​Wynne​ ​announces​ ​her​ ​office​ ​hours​ ​open​ ​to​ ​constituents​ ​on​ ​September 7th​ ​from​ ​7​ ​am​ ​to​ ​10​ ​am.​ ​Alderman​ ​Wynne​ ​offers​ ​condolences​ ​to​ ​the​ ​family​ ​of​ ​John Maxwell. Watch Ward 4: Alderman​ ​Wilson​ ​makes​ ​a​ ​reference​ ​for​ ​the​ ​law​ ​and​ ​police​ ​department​ ​to​ ​draft​ ​an ordinance​ ​to​ ​expunge​ ​non​ ​convicted​ ​juvenile​ ​records. Watch Ward 5: Alderman​ ​Simmons​ ​announces​ ​the​ ​Community​ ​Mixer​ ​on​ ​August​ ​20th,​ ​2017. Alderman​ ​Simmons​ ​announces​ ​Family​ ​Fun​ ​Walk/​ ​Run​ ​on​ ​August​ ​26th​ ​at Fleetwood​ ​Jourdain.​ ​Alderman​ ​Simmons​ ​announces​ ​5th​ ​ward​ ​meeting​ ​on Thursday​ ​August​ ​17,2017. Watch Ward 6: Alderman​ ​Suffredin​ ​announces​ ​an​ ​act​ ​of​ ​vandalism​ ​to​ ​a​ ​constituent’s​ ​sign​ ​on​ ​their property. Watch Ward 7: Alderman​ ​Revelle​ ​announces​ ​a​ ​habitat​ ​restoration​ ​and​ ​passive​ ​recreation presentation​ ​for​ ​the​ ​Canal​ ​Shores​ ​Golf​ ​Course. Watch Ward 8: Alderman​ ​Rainey​ ​announces​ ​two​ ​properties​ ​in​ ​Evanston​ ​placed​ ​on​ ​the​ ​tax property​ ​roll. Watch Ward 9: Alderman​ ​Fleming​ ​extends​ ​her​ ​condolences​ ​to​ ​a​ ​young​ ​man​ ​who​ ​lost​ ​his​ ​life​ ​on August​ ​14,​ ​2017.​ ​Alderman​ ​Fleming​ ​requests​ ​staff​ ​to​ ​juvenile​ ​arrests.​ ​Alderman Fleming​ ​thanks​ ​constituents​ ​for​ ​attending​ ​the​ ​national​ ​night​ ​out.​ ​Alderman Fleming​ ​announces​ ​9th​ ​ward​ ​meetings​ ​on​ ​August​ ​24th​ ​at​ ​7:00​ ​Pm​ ​and​ ​August 26th​ ​​ ​9th​ ​ward​ ​meetings. Watch Adjornment Mayor​ ​Hagerty​ ​called​ ​a​ ​voice​ ​vote​ ​to​ ​adjourn​ ​the​ ​City​ ​Council​ ​meeting,​ ​and​ ​by​ ​unanimous​ ​vote the​ ​meeting​ ​was​ ​adjourned​ ​at​ ​10pm. 63 of 504 ​ ​​CITY​ ​COUNCIL​ ​SPECIAL​ ​MEETING CITY​ ​OF​ ​EVANSTON,​ ​ILLINOIS LORRAINE​ ​H.​ ​MORTON​ ​CIVIC​ ​CENTER JAMES​ ​C.​ ​LYTLE​ ​COUNCIL​ ​CHAMBERS Monday,​ ​September​ ​6th,​ ​2017 7:00​ ​pm Present: Alderman​ ​Braithwaite Alderman​ ​Revelle Alderman​ ​Wynne Alderman​ ​Rainey Alderman​ ​Wilson Alderman​ ​Fleming Alderman​ ​Suffredin (7) Absent: Alderman​ ​Rue​ ​Simmons Alderman​ ​Fiske Presiding:​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Mayor​ ​Stephen​ ​Hagerty Devon​ ​Reid City​ ​Clerk 64 of 504 Mayor’s​ ​Public​ ​Announcements ​ ​​ ​​ ​​ ​​ ​​ ​None Watch City​ ​Manager’s​ ​Public​ ​Announcements ​ ​​ ​​ ​​ ​​ ​​ ​None Watch City​ ​Clerk’s​ ​Communications ​ ​​ ​​ ​​ ​​ ​​ ​None Watch Public​ ​Comment None Executive​ ​Session Mayor​ ​Hagerty​ ​called​ ​a​ ​voice​ ​vote​ ​to​ ​convene​ ​into​ ​Executive​ ​Session,​ ​and​ ​by​ ​unanimous​ ​vote the​ ​meeting​ ​was​ ​moved​ ​into​ ​Executive​ ​Session. 65 of 504 ​ ​​CITY​ ​COUNCIL​ ​REGULAR​ ​MEETING CITY​ ​OF​ ​EVANSTON,​ ​ILLINOIS LORRAINE​ ​H.​ ​MORTON​ ​CIVIC​ ​CENTER JAMES​ ​C.​ ​LYTLE​ ​COUNCIL​ ​CHAMBERS Monday,​ ​September​ ​11th,​ ​2017 7:00​ ​pm Present: Alderman​ ​Fiske Alderman​ ​Suffredin Alderman​ ​Braithwaite Alderman​ ​Revelle Alderman​ ​Wynne Alderman​ ​Rainey Alderman​ ​Wilson Alderman​ ​Fleming Alderman​ ​Rue​ ​Simmons (9) Absent: None​ ​(0) Presiding:​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Mayor​ ​Stephen​ ​Hagerty Devon​ ​Reid City​ ​Clerk 66 of 504 Mayor’s​ ​Public​ ​Announcements Mayor​ ​Hagerty​ ​remembers​ ​the​ ​events​ ​of​ ​September​ ​11th,​ ​2001.​ ​A​ ​9/11​ ​Memorial​ ​was​ ​held​ ​at Fireman’s​ ​Park.​ ​Chief​ ​Hohl​ ​was​ ​invited​ ​to​ ​read​ ​a​ ​proclamation​ ​for​ ​National​ ​Preparedness Month;​ ​Lawrence​ ​Hemingway​ ​introduced​ ​a​ ​gentleman​ ​who​ ​took​ ​1st​ ​place​ ​in​ ​a​ ​State​ ​Spelling Bee.​ ​Porshia​ ​Davis​ ​took​ ​to​ ​the​ ​podium​ ​to​ ​recognize​ ​students​ ​who​ ​completed​ ​the​ ​Mayor’s Summer​ ​Youth​ ​Program. Watch City​ ​Manager’s​ ​Public​ ​Announcements The​ ​Manager​ ​mentioned​ ​releasing​ ​proposed​ ​budget​ ​on​ ​October​ ​6,​ ​2017​ ​and​ ​listed​ ​6 opportunities​ ​for​ ​public​ ​to​ ​give​ ​input​ ​on​ ​budget. Watch City​ ​Clerk’s​ ​Communications Clerk​ ​Reid​ ​announced​ ​National​ ​Voter​ ​Registration​ ​Day. Watch Public​ ​Comment Junad​ ​Rizki Believes​ ​City​ ​Manager’s​ ​employment​ ​needs​ ​to​ ​be​ ​considered because​ ​of​ ​fiscal​ ​incompetence;​ ​would​ ​like​ ​to​ ​hear​ ​mayor​ ​speak about​ ​budget Watch Marlon​ ​Millner Roycemore​ ​is​ ​​ ​doing​ ​well​ ​at​ ​the​ ​expense​ ​of​ ​local​ ​people. Watch Rona​ ​Lano The​ ​Woman's​ ​Club​ ​of​ ​Evanston​ ​thanks​ ​council​ ​and​ ​city​ ​staff​ ​for including​ ​them​ ​in​ ​development​ ​process. Watch Mike​ ​Ragusa Voiced​ ​concern​ ​about​ ​financial​ ​issues​ ​city​ ​faces. Watch Ray​ ​Friedman Thanks​ ​the​ ​Clerk’s​ ​Office​ ​for​ ​going​ ​to​ ​neighborhood​ ​to​ ​speak​ ​on affordable​ ​housing;​ ​against​ ​Dempster/Pitner​ ​affordable​ ​housing​ ​units Watch Carl City​ ​should​ ​follow​ ​Downtown​ ​Evanston​ ​Plan;​ ​shouldn’t​ ​sell​ ​library parking​ ​lot. Watch Jim Concerned​ ​about​ ​12-18​ ​month​ ​construction​ ​period​ ​on​ ​Church​ ​St. Watch Betty​ ​Esther Thrilled​ ​that​ ​Karen​ ​Courtright​ ​is​ ​on​ ​Citizen's​ ​Complaint​ ​Committee. Watch 67 of 504 Peggy​ ​Tarr Arrest​ ​of​ ​the​ ​young​ ​Black​ ​boys​ ​on​ ​their​ ​bicycle​ ​is​ ​abominable. Watch John​ ​O'Malley Believes​ ​tax​ ​base​ ​can​ ​use​ ​additional​ ​money​ ​from​ ​library​ ​parking​ ​lots​ ​. Watch Trisha​ ​Conley Does​ ​not​ ​want​ ​public​ ​land​ ​to​ ​be​ ​sold. Watch Claire​ ​Kelly Against​ ​a​ ​high-rise​ ​and​ ​selling​ ​off​ ​public​ ​land. Watch Mike​ ​Vasilco The​ ​city’s​ ​budget​ ​is​ ​in​ ​desperate​ ​shape;​ ​adopt​ ​frugal​ ​fiscal​ ​policies. Watch Priscilla​ ​Giles The​ ​new​ ​bike​ ​lane​ ​on​ ​Orrington​ ​Ave​ ​is​ ​taking​ ​away​ ​parking;​ ​greenery is​ ​always​ ​prettier​ ​than​ ​concrete. Watch Sergio​ ​Hernandez Moved​ ​to​ ​Evanston​ ​for​ ​his​ ​children​ ​to​ ​grow​ ​up​ ​in​ ​a​ ​diverse environment,​ ​but​ ​the​ ​city​ ​still​ ​has​ ​racial​ ​bias. Watch Bruce​ ​Larson This​ ​meeting​ ​is​ ​about​ ​starting​ ​a​ ​process;​ ​wants​ ​to​ ​cooperate,​ ​listen, and​ ​solve​ ​problem. Watch Greg​ ​Steck Has​ ​worked​ ​on​ ​building​ ​for​ ​last​ ​15​ ​months;​ ​any​ ​questions​ ​aldermen have​ ​can​ ​be​ ​directed​ ​to​ ​him. Watch Tom​ ​Zanick The​ ​purpose​ ​of​ ​the​ ​development​ ​is​ ​to​ ​enhance​ ​Church​ ​St.,​ ​not​ ​to degrade​ ​it. Watch Janet​ ​Styttle Information​ ​is​ ​missing​ ​from​ ​meeting​ ​packet;​ ​Council​ ​is​ ​poised​ ​to​ ​sell land​ ​without​ ​proper​ ​information. Watch Thomas​ ​Klein The​ ​city​ ​should​ ​honor​ ​its​ ​plans. Watch Dale​ ​Bradley Is​ ​indifferent​ ​about​ ​the​ ​Church​ ​St.​ ​development. Watch Consent​ ​Agenda (M1)Approval​ ​of​ ​Minutes​ ​of​ ​the​ ​Regular​ ​City​ ​Council​ ​Meeting​ ​of​ ​July 10,​ ​2017,​ ​July​ ​24,​ ​2017,​ ​and​ ​August​ ​14,​ ​2017. For​ ​Action Item​ ​Held Motion: Ald. Braithwaite Watch ADMINISTRATION​ ​&​ ​PUBLIC​ ​WORKS​ ​COMMITTEE (A1)​ ​Payroll​ ​–​ ​July​ ​24,​ ​2017​ ​through​ ​August​ ​06,​ ​2017​ ​​ ​​ ​​ ​$3,142,003.32 Payroll​ ​–​ ​August​ ​07,​ ​2017​ ​through​ ​August​ ​20,​ ​2017​ ​​ ​​ ​​ ​​ ​​ ​$2,961,853.64 (A2)​​ ​​Bills​ ​List​ ​–​ ​September​ ​12,​ ​2017​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​$​ ​5,226,771.99 Motion: Ald. Braithwaite 68 of 504 For​ ​Action Item​ ​Removed​ ​From​ ​Consent​ ​Agenda​ ​Approved​ ​​(8-0) Alderman​ ​Suffredin​ ​abstained (A3.1)Contract​ ​Extension​ ​with​ ​Dunbar​ ​Armored,​ ​Inc.​ ​for​ ​Armored​ ​Car Services City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​contract​ ​extension​ ​#1 for​ ​the​ ​Armored​ ​Car​ ​Services​ ​to​ ​Dunbar​ ​Armored,​ ​Inc.,​ ​(50​ ​Schilling​ ​Road, Hunt​ ​Valley,​ ​MD)​ ​in​ ​an​ ​estimated​ ​fourth​ ​year​ ​amount​ ​of​ ​City​​ ​​Council​​ ​​Agenda $84,611.67.​ ​Funding​ ​will​ ​be​ ​from​ ​the​ ​following:​ ​General​ ​Fund​ ​(Account 100.15.1560.62431​ ​with​ ​a​ ​budget​ ​of​ ​$17,000;​ ​and​ ​Parking​ ​Fund​ ​(Account 505.19.7005.62431)​ ​with​ ​a​ ​budget​ ​of​ ​$65,000.​ ​The​ ​additional​ ​funds​ ​of $1,611.67​ ​is​ ​available​ ​in​ ​the​ ​Parking​ ​Fund​ ​and​ ​the​ ​fund​ ​will​ ​not​ ​exceed budget​ ​in​ ​2017​ ​as​ ​a​ ​result​ ​of​ ​this​ ​expense. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.2)​ ​Contract​ ​with​ ​Kenny​ ​Construction​ ​Company​ ​for​ ​2017​ ​CIPP​ ​Sewer Rehabilitation​ ​Contract​ ​B City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the​ ​2017 CIPP​ ​Sewer​ ​Rehabilitation​ ​Contract​ ​B​ ​(Bid​ ​No.​ ​17-44)​ ​with​ ​Kenny Construction​ ​Company​ ​(2215​ ​Sanders​ ​Road,​ ​Suite​ ​400,​ ​Northbrook​ ​IL, 60062)​ ​in​ ​the​ ​amount​ ​of​ ​$339,459.00.​ ​​ ​Funding​ ​for​ ​this​ ​project​ ​is​ ​from​ ​the Sewer​ ​Fund​ ​(Account​ ​515.40.4535.62461​ ​–​ ​417010),​ ​which​ ​has​ ​a​ ​FY​ ​2017 budget​ ​of​ ​$655,000. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.3)​ ​Change​ ​Order​ ​No.​ ​2​ ​to​ ​the​ ​Water​ ​Treatment​ ​Plant​ ​Reliability Improvements​ ​Project​ ​Agreement​ ​with​ ​Thieneman​ ​Construction,​ ​Inc. City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​Change​ ​Order​ ​No.​ ​2​ ​for the​ ​Water​ ​Treatment​ ​Plant​ ​Reliability​ ​Improvements​ ​Project​ ​with​ ​Thieneman Construction,​ ​Inc.​ ​(“TCI”)​ ​(17219​ ​Foundation​ ​Parkway,​ ​Westfield,​ ​IN​ ​46074) in​ ​the​ ​amount​ ​of​ ​$7,110.00​ ​for​ ​safety​ ​modification​ ​to​ ​shorewell​ ​ladders.​ ​​ ​This will​ ​increase​ ​the​ ​total​ ​contract​ ​amount​ ​from​ ​the​ ​current​ ​contract​ ​price​ ​of $1,282,611.00​ ​to​ ​$1,289,721.00,​ ​and​ ​extend​ ​the​ ​date​ ​of​ ​final​ ​completion from​ ​October​ ​29,​ ​2017​ ​to​ ​November​ ​17,​ ​2017.​ ​The​ ​Illinois​ ​Environmental Protection​ ​Agency​ ​(IEPA)​ ​has​ ​agreed​ ​to​ ​provide​ ​a​ ​loan​ ​from​ ​the​ ​State Revolving​ ​Fund​ ​in​ ​an​ ​amount​ ​up​ ​to​ ​$1,634,816.00​ ​for​ ​engineering​ ​and construction​ ​of​ ​this​ ​project.​ ​This​ ​amount​ ​includes​ ​a​ ​contingency​ ​of​ ​3% 69 of 504 ($37,410.00)​ ​of​ ​the​ ​bid​ ​price​ ​of​ ​the​ ​project.​ ​​ ​With​ ​this​ ​funding,​ ​all​ ​eligible engineering​ ​and​ ​construction​ ​costs​ ​will​ ​be​ ​funded​ ​by​ ​a​ ​loan​ ​repaid​ ​over​ ​20 years​ ​at​ ​1.64%​ ​interest.​ ​IEPA​ ​loan​ ​funding​ ​for​ ​this​ ​work​ ​is​ ​being​ ​routed through​ ​the​ ​Water​ ​Fund,​ ​Capital​ ​Improvement​ ​(Account​ ​513.71.7330.65515 –​ ​733094).​ ​​ ​This​ ​project​ ​has​ ​an​ ​overall​ ​project​ ​allocation​ ​of​ ​$2,500,000 funded​ ​in​ ​2016​ ​and​ ​2017. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.4)​ ​Change​ ​Order​ ​No.​ ​1​ ​to​ ​the​ ​Water​ ​Treatment​ ​Chemical​ ​Liquid Aluminum​ ​Sulfate​ ​Purchase​ ​from​ ​Affinity​ ​Chemical,​ ​LLC City​ ​Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​Change​ ​Order​ ​No.​ ​1​ ​for the​ ​Water​ ​Treatment​ ​Chemical​ ​Liquid​ ​Aluminum​ ​Sulfate​ ​(PO# 2017-00000040)​ ​with​ ​Affinity​ ​Chemical,​ ​LLC​ ​(P.O.​ ​Box​ ​601298​ ​Dallas,​ ​TX 75360)​ ​in​ ​the​ ​amount​ ​of​ ​$65,000.00.​ ​This​ ​will​ ​increase​ ​the​ ​total​ ​contract amount​ ​from​ ​the​ ​current​ ​contract​ ​price​ ​of​ ​$118,250.00​ ​to​ ​$183,250.00. Funding​ ​for​ ​the​ ​purchase​ ​of​ ​Liquid​ ​Aluminum​ ​Sulfate​ ​(alum)​ ​is​ ​from​ ​Account 510.40.4220.65015,​ ​which​ ​has​ ​a​ ​budget​ ​allocation​ ​of​ ​$465,000.00​ ​for FY2017​ ​and​ ​a​ ​YTD​ ​balance​ ​of​ ​$173,922.00. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A3.5)​ ​Residential​ ​Refuse​ ​Collection​ ​Contract​ ​Award​ ​to​ ​Groot​ ​Industries,​ ​Inc. City​ ​Council​ ​received,​ ​and​ ​held​ ​in​ ​Committee​ ​for​ ​Action​ ​on​ ​September​ ​25, 2017,​ ​staff’s​ ​recommendation​ ​to​ ​authorize​ ​the​ ​City​ ​Manager​ ​to​ ​negotiate​ ​and execute​ ​a​ ​five​ ​(5)​ ​year​ ​Residential​ ​Refuse​ ​Collection​ ​Agreement,​ ​with​ ​the option​ ​for​ ​one​ ​additional​ ​three​ ​(3)​ ​year​ ​extension,​ ​to​ ​Groot​ ​Industries,​ ​Inc. (2500​ ​Landmeier​ ​Rd,​ ​Elk​ ​Grove​ ​Village,​ ​IL)​ ​for​ ​the​ ​collection​ ​and transportation​ ​of​ ​residential​ ​refuse​ ​for​ ​an​ ​initial​ ​annual​ ​cost​ ​of​ ​$1,580,136.00. The​ ​unit​ ​prices​ ​detailed​ ​in​ ​the​ ​transmittal​ ​memorandum​ ​are​ ​for​ ​the​ ​service year​ ​starting​ ​on​ ​November​ ​1,​ ​2017​ ​and​ ​ending​ ​on​ ​October​ ​31,​ ​2018.​ ​​ ​The unit​ ​prices​ ​in​ ​future​ ​service​ ​years​ ​will​ ​be​ ​adjusted​ ​annually​ ​based​ ​on​ ​the change​ ​in​ ​the​ ​Consumer​ ​Price​ ​Index​ ​(CPI-U)​ ​for​ ​the​ ​Midwest​ ​Urban​ ​Area,​ ​All Items.​ ​Funding​ ​will​ ​be​ ​from​ ​the​ ​Solid​ ​Waste​ ​Fund,​ ​Account 520.40.4310.62415​ ​which​ ​has​ ​a​ ​FY2017​ ​budget​ ​of​ ​$2,500,000. For​ ​Action Item​ ​Held​ ​in​ ​Committee​​ ​(9-0) (A3.6)​ ​Condominium​ ​Refuse​ ​Collection​ ​Contract​ ​Award​ ​to​ ​Lakeshore Recycling​ ​Systems 70 of 504 City​ ​Council​ ​received,​ ​and​ ​held​ ​in​ ​Committee​ ​for​ ​Action​ ​on​ ​September​ ​25, 2017,​ ​staff’s​ ​recommendation​ ​to​ ​authorize​ ​the​ ​City​ ​Manager​ ​to​ ​negotiate​ ​and execute​ ​a​ ​five​ ​(5)​ ​year​ ​Condominium​ ​Refuse​ ​Collection​ ​Agreement,​ ​with​ ​the option​ ​for​ ​one​ ​additional​ ​three​ ​(3)​ ​year​ ​extension,​ ​to​ ​Lakeshore​ ​Recycling Systems​ ​(6132​ ​W.​ ​Oakton​ ​Street,​ ​Morton​ ​Grove,​ ​IL)​ ​for​ ​the​ ​collection​ ​and disposal​ ​of​ ​condominium​ ​refuse​ ​for​ ​a​ ​2018​ ​unit​ ​price​ ​of​ ​$6.25​ ​resulting​ ​in​ ​an initial​ ​annual​ ​cost​ ​of​ ​$423,000.00.​ ​The​ ​unit​ ​price​ ​is​ ​for​ ​the​ ​service​ ​year starting​ ​on​ ​November​ ​1,​ ​2017​ ​and​ ​ending​ ​on​ ​October​ ​31,​ ​2018.​ ​​ ​The​ ​unit prices​ ​in​ ​future​ ​service​ ​years​ ​will​ ​be​ ​adjusted​ ​annually​ ​based​ ​on​ ​the​ ​change in​ ​the​ ​Consumer​ ​Price​ ​Index​ ​(CPI-U)​ ​for​ ​the​ ​Midwest​ ​Urban​ ​Area,​ ​All​ ​Items. Funding​ ​will​ ​be​ ​from​ ​the​ ​Solid​ ​Waste​ ​Fund,​ ​Account​ ​520.40.4310.62390 which​ ​has​ ​a​ ​FY2017​ ​budget​ ​of​ ​$418,000. For​ ​Action Item​ ​Held​ ​in​ ​Committee​​ ​(9-0) (A3.7)​ ​Residential​ ​Yard​ ​Waste​ ​Collection​ ​Contract​ ​Award​ ​to​ ​Lakeshore Recycling​ ​Systems City​ ​Council​ ​received,​ ​and​ ​held​ ​in​ ​Committee​ ​for​ ​Action​ ​on​ ​September​ ​25, 2017,​ ​staff’s​ ​recommendation​ ​to​ ​authorize​ ​the​ ​City​ ​Manager​ ​to​ ​negotiate​ ​and execute​ ​a​ ​five​ ​(5)​ ​year​ ​Residential​ ​Yard​ ​Waste​ ​Collection​ ​Agreement,​ ​with the​ ​option​ ​for​ ​one​ ​additional​ ​three​ ​(3)​ ​year​ ​extension,​ ​to​ ​Lakeshore Recycling​ ​Systems​ ​(6132​ ​W.​ ​Oakton​ ​Street,​ ​Morton​ ​Grove,​ ​IL)​ ​for​ ​the collection​ ​and​ ​disposal​ ​of​ ​residential​ ​yard​ ​waste​ ​at​ ​the​ ​unit​ ​prices​ ​indicated​ ​in the​ ​table​ ​below​ ​for​ ​an​ ​initial​ ​annual​ ​cost​ ​of​ ​$623,677.14.​ ​The​ ​unit​ ​prices detailed​ ​in​ ​the​ ​transmittal​ ​memorandum​ ​are​ ​for​ ​the​ ​service​ ​year​ ​starting​ ​on November​ ​1,​ ​2017​ ​and​ ​ending​ ​on​ ​October​ ​31,​ ​2018.​ ​​ ​The​ ​unit​ ​prices​ ​in future​ ​service​ ​years​ ​will​ ​be​ ​adjusted​ ​annually​ ​based​ ​on​ ​the​ ​change​ ​in​ ​the Consumer​ ​Price​ ​Index​ ​(CPI-U)​ ​for​ ​the​ ​Midwest​ ​Urban​ ​Area,​ ​All​ ​Items. Funding​ ​will​ ​be​ ​from​ ​the​ ​Solid​ ​Waste​ ​Fund,​ ​Account​ ​520.40.4310.62415 which​ ​has​ ​a​ ​FY2017​ ​budget​ ​of​ ​$2,500,000. For​ ​Action Item​ ​Held​ ​in​ ​Committee​​ ​(9-0) (A3.8)​ ​Stand​ ​Alone​ ​Food​ ​Scrap​ ​Collection​ ​Contract​ ​Award​ ​to​ ​Collective Resource,​ ​Inc. City​ ​Council​ ​received,​ ​and​ ​held​ ​in​ ​Committee​ ​for​ ​Action​ ​on​ ​September​ ​25, 2017,​ ​staff’s​ ​recommendation​ ​to​ ​authorize​ ​the​ ​City​ ​Manager​ ​to​ ​negotiate​ ​and execute​ ​a​ ​five​ ​(5)​ ​year​ ​Stand​ ​Alone​ ​Food​ ​Scrap​ ​Collection​ ​Agreement,​ ​with the​ ​option​ ​for​ ​one​ ​additional​ ​three​ ​(3)​ ​year​ ​period​ ​extension,​ ​to​ ​Collective Resource,​ ​Inc.​ ​(803​ ​Elmwood​ ​Ave,​ ​Evanston,​ ​IL)​ ​for​ ​the​ ​collection, transportation​ ​and​ ​disposal​ ​of​ ​commercial​ ​food​ ​scrap​ ​at​ ​the​ ​service​ ​levels displayed​ ​below​ ​to​ ​be​ ​charged​ ​to​ ​voluntarily​ ​participating​ ​commercial properties.​ ​The​ ​unit​ ​prices​ ​detailed​ ​in​ ​the​ ​transmittal​ ​memorandum​ ​are​ ​for 71 of 504 the​ ​service​ ​year​ ​starting​ ​on​ ​November​ ​1,​ ​2017​ ​and​ ​ending​ ​on​ ​October​ ​31, 2018.​ ​​ ​The​ ​unit​ ​prices​ ​in​ ​future​ ​service​ ​years​ ​will​ ​be​ ​adjusted​ ​annually​ ​based on​ ​the​ ​change​ ​in​ ​the​ ​Consumer​ ​Price​ ​Index​ ​(CPI-U)​ ​for​ ​the​ ​Midwest​ ​Urban Area,​ ​All​ ​Items. For​ ​Action Item​ ​Held​ ​in​ ​Committee​​ ​(9-0) (A3.9)​ ​Implementation​ ​of​ ​Recycling​ ​Program​ ​for​ ​Multi-family​ ​Apartment Building​ ​with​ ​6-Units​ ​or​ ​Greater City​ ​Council​ ​received,​ ​and​ ​held​ ​in​ ​Committee​ ​for​ ​action​ ​on​ ​September​ ​25, 2017,​ ​staff’s​ ​recommendation​ ​to​ ​fully​ ​implement​ ​recycling​ ​collection​ ​at multi-family​ ​apartments​ ​with​ ​6-units​ ​and​ ​greater​ ​and​ ​create​ ​a​ ​monthly service​ ​charge​ ​for​ ​this​ ​service​ ​to​ ​be​ ​performed​ ​by​ ​City​ ​employees. For​ ​Action Item​ ​Held​ ​in​ ​Committee​​ ​(9-0) (A3.10)​ ​Solid​ ​Waste​ ​Fund​ ​Analysis City​ ​Council​ ​received,​ ​and​ ​held​ ​in​ ​Committee​ ​for​ ​action​ ​on​ ​September​ ​25, 2017,​ ​staff’s​ ​report​ ​on​ ​Sanitation​ ​Service​ ​Charges.​ ​Staff​ ​requests​ ​direction from​ ​Council​ ​on​ ​future​ ​sanitation​ ​service​ ​charges​ ​and​ ​the​ ​creation​ ​of​ ​a​ ​fee structure​ ​for​ ​the​ ​collection​ ​and​ ​disposal​ ​of​ ​recyclable​ ​material​ ​from multi-family​ ​apartments​ ​with​ ​6-units​ ​or​ ​greater.​ ​Staff​ ​proposes​ ​introduction​ ​of Ordinance(s)​ ​to​ ​modify​ ​the​ ​City​ ​Code​ ​in​ ​accordance​ ​with​ ​Council​ ​direction​ ​at the​ ​September​ ​25,​ ​2017​ ​meeting. For​ ​Action Item​ ​Held​ ​in​ ​Committee​​ ​(9-0) (A4)​ ​Resolution​ ​72-R-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Execute​ ​Renewal Agreement​ ​with​ ​Hoffman​ ​House​ ​Catering​ ​for​ ​Senior​ ​Meal​ ​Food​ ​Programs​ ​at Levy​ ​Center​ ​and​ ​Fleetwood-Jourdain​ ​Community​ ​Center City​ ​Council​ ​adopted​ ​Resolution​ ​72-R-17​ ​authorizing​ ​the​ ​City​ ​Manager​ ​to execute​ ​a​ ​renewal​ ​contract​ ​with​ ​Hoffman​ ​House​ ​Catering​ ​(1530​ ​Hubbard Ave.,​ ​Batavia,​ ​IL)​ ​to​ ​provide​ ​a​ ​senior​ ​meal​ ​congregate​ ​program​ ​at​ ​the​ ​Levy Senior​ ​Center​ ​and​ ​Fleetwood-Jourdain​ ​Community​ ​Center​ ​for​ ​a​ ​period​ ​of October​ ​1,​ ​2017​ ​through​ ​September​ ​30,​ ​2018​ ​in​ ​the​ ​not–to-exceed​ ​amount of​ ​$4.67​ ​per​ ​lunch​ ​meal.​ ​​ ​Total​ ​meal​ ​program​ ​contract​ ​value​ ​is​ ​projected​ ​at $38,765.00.​ ​​ ​This​ ​is​ ​a​ ​reimbursement​ ​meal​ ​program​ ​in​ ​which​ ​the​ ​total amount​ ​of​ ​reimbursement​ ​the​ ​City​ ​will​ ​receive​ ​and​ ​expenses​ ​is​ ​solely dependent​ ​upon​ ​the​ ​number​ ​of​ ​lunches​ ​served.​ ​The​ ​program​ ​will​ ​be reimbursed​ ​through​ ​a​ ​grant​ ​from​ ​Age​ ​Options​ ​and​ ​donations​ ​received​ ​from attendees​ ​at​ ​the​ ​meal​ ​program.​ ​Funding​ ​for​ ​this​ ​program​ ​is​ ​budgeted​ ​in​ ​the 72 of 504 Fleetwood-Jourdain​ ​and​ ​Levy​ ​Center​ ​meal​ ​program​ ​expenditure​ ​Accounts 100.30.3040.65025​ ​&​ ​100.30.3055.65025. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A5)​ ​Resolution​ ​70-R-17,​ ​Authorizing​ ​the​ ​City​ ​Manager​ ​to​ ​Execute​ ​a Development​ ​and​ ​Affordable​ ​Housing​ ​Agreement​ ​for​ ​the​ ​Construction​ ​of​ ​a Residential​ ​Home​ ​at​ ​2005​ ​Grey​ ​Avenue City​ ​Council​ ​adopted​ ​Resolution​ ​70-R-17​ ​authorizing​ ​the​ ​City​ ​Manager​ ​to execute​ ​a​ ​Development​ ​and​ ​Affordable​ ​Housing​ ​Agreement​ ​between​ ​the City,​ ​Evanston​ ​Township​ ​High​ ​School​ ​District​ ​No.​ ​202​ ​(“ETHS”),​ ​and Community​ ​Partners​ ​for​ ​Affordable​ ​Housing​ ​(“CPAH”)​ ​for​ ​the​ ​construction​ ​of a​ ​residential​ ​home​ ​at​ ​2005​ ​Grey​ ​Avenue. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A6)​ ​Ordinance​ ​80-O-17,​ ​Authorizing​ ​the​ ​City​ ​Manager​ ​to​ ​Negotiate​ ​the​ ​Sale of​ ​City-Owned​ ​Real​ ​Property​ ​Located​ ​at​ ​2005​ ​Grey​ ​Avenue​ ​to​ ​Evanston Township​ ​High​ ​School​ ​District​ ​No.​ ​202 City​ ​Council​ ​adopted​ ​Ordinance​ ​80-O-17​ ​authorizing​ ​the​ ​City​ ​Manager​ ​to negotiate​ ​the​ ​sale​ ​of​ ​City-owned​ ​property​ ​at​ ​2005​ ​Grey​ ​Avenue​ ​to​ ​Evanston Township​ ​High​ ​School​ ​(“ETHS”)​ ​according​ ​to​ ​the​ ​terms​ ​of​ ​the​ ​Development and​ ​Affordable​ ​Housing​ ​Agreement​ ​with​ ​ETHS​ ​and​ ​Community​ ​Partners​ ​for Affordable​ ​Housing​ ​for​ ​the​ ​development​ ​of​ ​2005​ ​Grey​ ​Avenue​ ​as​ ​Affordable Housing.​ ​A​ ​two-thirds​ ​majority​ ​of​ ​City​ ​Council​ ​is​ ​required​ ​to​ ​adopt​ ​Ordinance 80-O-17. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A7)​ ​Ordinance​ ​52-O-17,​ ​Authorizing​ ​the​ ​City​ ​Manager​ ​to​ ​Enter​ ​into​ ​a​ ​Real Estate​ ​Contract​ ​for​ ​the​ ​Sale​ ​of​ ​City-Owned​ ​Property​ ​Adjacent​ ​to​ ​the Evanston​ ​Public​ ​Library​ ​at​ ​1714-1718​ ​Chicago​ ​Avenue City​ ​Council​ ​adopted​ ​Ordinance​ ​52-O-17,​ ​“Authorizing​ ​the​ ​City​ ​Manager​ ​to Enter​ ​into​ ​a​ ​Real​ ​Estate​ ​Contract​ ​with​ ​MHDC​ ​SLF,​ ​LLC​ ​for​ ​the​ ​Sale​ ​of Certain​ ​City-Owned​ ​Real​ ​Property​ ​Located​ ​at​ ​1714-18​ ​Chicago​ ​Avenue.”​ ​​ ​A two-thirds​ ​majority​ ​of​ ​City​ ​Council​ ​is​ ​required​ ​to​ ​adopt​ ​Ordinance​ ​52-O-17. For​ ​Introduction Item​ ​Taken​ ​Off​ ​Consent​ ​Agenda​​ ​(7-2)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Revelle​ ​&​ ​Wynne​ ​Vote No Watch 73 of 504 (A8)​ ​Ordinance​ ​86-O-17,​ ​Amending​ ​City​ ​Code​ ​Title​ ​10-11-1,​ ​Schedule​ ​1, Reducing​ ​the​ ​Speed​ ​Limit​ ​on​ ​Chicago​ ​Avenue​ ​between​ ​Dempster​ ​Street​ ​and Sheridan​ ​Road​ ​from​ ​30​ ​MPH​ ​to​ ​25​ ​MPH City​ ​Council​ ​adopted​ ​Ordinance​ ​86-O-17,​ ​reducing​ ​the​ ​speed​ ​limit​ ​from​ ​30 MPH​ ​to​ ​25​ ​MPH,​ ​on​ ​Chicago​ ​Avenue​ ​between​ ​Dempster​ ​Street​ ​and Sheridan​ ​Road.​ ​Alderman​ ​Fiske​ ​recommends​ ​suspension​ ​of​ ​the​ ​rules​ ​for Introduction​ ​and​ ​Action​ ​at​ ​the​ ​September​ ​11,​ ​2017​ ​City​ ​Council​ ​meeting. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A9)​ ​Ordinance​ ​84-O-17,​ ​Sale​ ​of​ ​Surplus​ ​Property City​ ​Council​ ​adopted​ ​Ordinance​ ​84-O-17,​ ​directing​ ​the​ ​City​ ​Manager​ ​to​ ​offer the​ ​sale​ ​of​ ​vehicles/equipment​ ​owned​ ​by​ ​the​ ​City​ ​through​ ​public​ ​auction​ ​at the​ ​special​ ​Northwest​ ​Municipal​ ​Vehicle​ ​Auction​ ​being​ ​sponsored​ ​by America’s​ ​Auto​ ​Auctions​ ​on​ ​Tuesday,​ ​October​ ​24,​ ​2017​ ​or​ ​any​ ​other subsequent​ ​America’s​ ​Online​ ​Auction​ ​as​ ​these​ ​vehicles/equipment​ ​become available,​ ​on​ ​a​ ​timely​ ​basis,​ ​as​ ​a​ ​result​ ​of​ ​new​ ​vehicle​ ​replacements​ ​being placed​ ​into​ ​service. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A10)​ ​Ordinance​ ​72-O-17,​ ​Amending​ ​City​ ​Code​ ​Section​ ​11-2-11(B) “Immobilization​ ​Program”​ ​by​ ​Amending​ ​Amount​ ​of​ ​Liable​ ​Tickets​ ​Need​ ​to Immobilize​ ​a​ ​Vehicle​ ​from​ ​Five​ ​(5)​ ​to​ ​Three​ ​(3) City​ ​Council​ ​adopted​ ​Ordinance​ ​72-O-17,​ ​amending​ ​Title​ ​11,​ ​Administrative Adjudication,​ ​Chapter​ ​2,​ ​Parking​ ​&​ ​Compliance​ ​Violations,​ ​Section​ ​11(B): Immobilization​ ​Program​ ​to​ ​read:​ ​“When​ ​the​ ​registered​ ​owner​ ​of​ ​a​ ​vehicle​ ​has accumulated​ ​three​ ​(3)​ ​or​ ​more​ ​final​ ​determinations​ ​of​ ​parking​ ​and/or compliance​ ​violation​ ​liability.” For​ ​Introduction Item​ ​Taken​ ​Off​ ​Consent​ ​Agenda​​ ​(8-1) (A11)​ ​Ordinance​ ​82-O-17,​ ​Authorizing​ ​2017​ ​A,​ ​B​ ​and​ ​C​ ​General​ ​Obligation Bond​ ​Issues City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​82-O-17​ ​providing​ ​for​ ​the​ ​issuance​ ​of one​ ​or​ ​more​ ​series​ ​of​ ​not​ ​to​ ​exceed​ ​$14,500,000​ ​General​ ​Obligation Corporate​ ​Purpose​ ​Bonds,​ ​Series 2017A,​ ​one​ ​or​ ​more​ ​series​ ​of​ ​not​ ​to Ald. Braithwaite proposed​ ​an amendment to​ ​move​ ​boot eligibility​ ​to​ ​4 tickets​ ​in 2018​ ​and​ ​3​ ​in 2019. Motion​ ​Failed Watch 74 of 504 exceed​ ​$9,665,000​ ​General​ ​Obligation​ ​Refunding​ ​Bonds,​ ​Series​ ​2017B,​ ​and one​ ​or​ ​more​ ​series​ ​of​ ​not​ ​to​ ​exceed​ ​$5,000,000​ ​Taxable​ ​General​ ​Obligation Corporate​ ​Purpose​ ​Bonds,​ ​Series 2017C​ ​of​ ​the​ ​City​ ​of​ ​Evanston,​ ​Cook County,​ ​Illinois,​ ​for​ ​capital​ ​improvement​ ​and​ ​refunding​ ​purposes,​ ​authorizing the​ ​execution​ ​of​ ​one​ ​or​ ​more​ ​bond​ ​orders​ ​in​ ​connection​ ​therewith,​ ​providing for​ ​the​ ​levy​ ​and​ ​collection​ ​of​ ​a​ ​direct​ ​annual​ ​tax​ ​for​ ​the​ ​payment​ ​of​ ​the principal​ ​of​ ​and​ ​interest​ ​on​ ​said​ ​bonds,​ ​authorizing​ ​and​ ​directing​ ​the execution​ ​of​ ​an​ ​escrow​ ​agreement​ ​in​ ​connection​ ​with​ ​said​ ​bonds,​ ​and authorizing​ ​and​ ​directing​ ​the​ ​sale​ ​of​ ​said​ ​bonds​ ​at​ ​public​ ​competitive​ ​sale. The​ ​ordinance​ ​will​ ​be​ ​completed​ ​and​ ​signed​ ​after​ ​the​ ​bond​ ​sale​ ​date,​ ​which is​ ​tentatively​ ​scheduled​ ​for​ ​September​ ​28,​ ​2017. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A12)​ ​Ordinance​ ​77-O-17,​ ​Decreasing​ ​the​ ​Number​ ​of​ ​Class​ ​I​ ​Liquor Licenses​ ​for​ ​The​ ​Barn​ ​Investment,​ ​LLC.​ ​d/b/a​ ​The​ ​Barn Local​ ​Liquor​ ​Commissioner​ ​recommends​ ​City​ ​Council​ ​adoption​ ​of​ ​Ordinance 77-O-17,​ ​amending​ ​the​ ​City​ ​Code​ ​Subsection​ ​3-4-6-(I)​ ​to​ ​decrease​ ​the number​ ​of​ ​authorized​ ​Class​ ​I​ ​liquor​ ​licenses​ ​from​ ​three​ ​(3)​ ​to​ ​two​ ​(2). For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (A13)​ ​Ordinance​ ​78-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​D​ ​Liquor Licenses​ ​for​ ​The​ ​Barn​ ​Investment,​ ​LLC.​ ​d/b/a​ ​The​ ​Barn City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​78-O-17,​ ​amending​ ​the​ ​City​ ​Code Subsection​ ​3-4-6-(D)​ ​to​ ​increase​ ​the​ ​number​ ​of​ ​authorized​ ​Class​ ​D​ ​liquor licenses​ ​from​ ​fifty-five​ ​(55)​ ​to​ ​fifty-six​ ​(56)​ ​and​ ​permit​ ​issuance​ ​of​ ​a​ ​Class​ ​D license​ ​to​ ​The​ ​Barn​ ​Investment,​ ​LLC​ ​d/b/a​ ​The​ ​Barn​ ​(“Company”)​ ​located​ ​at 1016​ ​Church​ ​Street​ ​(Rear).​ ​In​ ​April​ ​2017,​ ​City​ ​Council​ ​granted​ ​Company representative​ ​Amy​ ​Morton’s​ ​application​ ​and​ ​request​ ​to​ ​change​ ​its​ ​liquor license​ ​from​ ​Class​ ​D​ ​to​ ​Class​ ​I.​ ​The​ ​Company​ ​has​ ​subsequently​ ​decided​ ​to revert​ ​back​ ​to​ ​its​ ​original​ ​Class​ ​D​ ​Liquor​ ​License. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) PLANNING​ ​&​ ​DEVELOPMENT​ ​COMMITTEE (P1)​ ​Ordinance​ ​87-O-17,​ ​Granting​ ​a​ ​Special​ ​Use​ ​for​ ​a​ ​Type​ ​2​ ​Restaurant, Amanecer​ ​Taco​ ​Shop,​ ​at​ ​512​ ​Main​ ​St. City​ ​Council​ ​adopted​ ​Ordinance​ ​87-O-17​ ​granting​ ​special​ ​use​ ​approval​ ​for​ ​a Type​ ​2​ ​Restaurant,​ ​Amanecer​ ​Taco​ ​Shop,​ ​at​ ​512​ ​Main​ ​St.​ ​in​ ​the​ ​C1a 75 of 504 Commercial​ ​Mixed-Use​ ​District​ ​and​ ​the​ ​oDM​ ​Dempster-Main​ ​Overlay District.​ ​The​ ​applicant​ ​has​ ​complied​ ​with​ ​all​ ​zoning​ ​requirements​ ​and​ ​meets all​ ​of​ ​the​ ​standards​ ​for​ ​a​ ​special​ ​use​ ​for​ ​this​ ​district.​ ​Alderman​ ​Wynne recommends​ ​suspension​ ​of​ ​the​ ​rules​ ​for​ ​Introduction​ ​and​ ​Action​ ​at​ ​the September​ ​11,​ ​2017​ ​City​ ​Council​ ​meeting. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (P2)​ ​Ordinance​ ​89-O-17,​ ​Extending​ ​the​ ​Time​ ​for​ ​the​ ​Applicant​ ​to​ ​Obtain​ ​a Building​ ​Permit​ ​to​ ​Construct​ ​the​ ​Residential​ ​Unit​ ​in​ ​the​ ​Planned Development​ ​at​ ​318-320​ ​Dempster​ ​Street City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​89-O-17​ ​to​ ​extend​ ​the​ ​time​ ​for completion​ ​of​ ​the​ ​Planned​ ​Development​ ​at​ ​318-320​ ​Dempster​ ​Street, originally​ ​approved​ ​in​ ​March​ ​of​ ​2008.​ ​The​ ​Ordinance​ ​grants​ ​a​ ​two-year extension​ ​to​ ​obtain​ ​building​ ​permits​ ​for​ ​construction​ ​of​ ​the​ ​third​ ​dwelling​ ​unit within​ ​the​ ​former​ ​livery​ ​stable​ ​on​ ​the​ ​property​ ​by​ ​September​ ​25,​ ​2019. Alderman​ ​Wynne​ ​recommends​ ​suspension​ ​of​ ​the​ ​rules​ ​for​ ​Introduction​ ​and Action​ ​at​ ​the​ ​September​ ​11,​ ​2017​ ​City​ ​Council​ ​meeting. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (P3)​ ​Ordinance​ ​91-O-17,​ ​Granting​ ​a​ ​Special​ ​Use​ ​and​ ​Major​ ​Variations​ ​to Allow​ ​Expansion​ ​of​ ​a​ ​Retirement​ ​Home​ ​at​ ​120​ ​Dodge​ ​Avenue City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​91-O-17​ ​granting​ ​special​ ​use​ ​approval for​ ​the​ ​expansion​ ​of​ ​an​ ​existing​ ​Retirement​ ​Home,​ ​Dobson​ ​Plaza,​ ​and​ ​major zoning​ ​relief​ ​for​ ​a​ ​one-story​ ​addition​ ​and​ ​patio​ ​with​ ​46.8%​ ​building​ ​lot coverage​ ​where​ ​40%​ ​is​ ​allowed,​ ​85.4%​ ​impervious​ ​surface​ ​coverage​ ​where 55%​ ​is​ ​allowed,​ ​a​ ​1.2’​ ​front​ ​yard​ ​(Dobson​ ​St.)​ ​setback​ ​where​ ​27’​ ​is​ ​required, a​ ​.9’​ ​street​ ​side​ ​yard​ ​(Dodge​ ​Ave.)​ ​setback​ ​where​ ​15’​ ​is​ ​required,​ ​and​ ​a​ ​patio in​ ​the​ ​front​ ​yard​ ​where​ ​patios​ ​are​ ​only​ ​permitted​ ​in​ ​rear​ ​yards,​ ​at​ ​120​ ​Dodge Ave.​ ​The​ ​applicant​ ​has​ ​complied​ ​with​ ​all​ ​other​ ​zoning​ ​requirements,​ ​and meets​ ​all​ ​of​ ​the​ ​standards​ ​for​ ​special​ ​use​ ​and​ ​major​ ​variation​ ​in​ ​the​ ​R4 General​ ​Residential​ ​District.​ ​ Alderman​ ​Rainey​ ​recommends​ ​suspension​ ​of the​ ​rules​ ​for​ ​Introduction​ ​and​ ​Action​ ​at​ ​the​ ​September​ ​11,​ ​2017​ ​City​ ​Council meeting. For​ ​Introduction​ ​and​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (P4)​ ​Ordinance​ ​92-O-17,​ ​Zoning​ ​Text​ ​Amendment​ ​Regarding​ ​Transit Oriented​ ​Development​ ​Parking​ ​Requirements Motion:​ ​Ald. Rainey 76 of 504 City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​92-O-17​ ​of​ ​the​ ​Zoning​ ​Ordinance​ ​Text Amendment​ ​to​ ​reduce​ ​the​ ​parking​ ​requirements​ ​for​ ​residential​ ​uses​ ​in Transit​ ​Oriented​ ​Development​ ​(TOD)​ ​areas,​ ​based​ ​on​ ​the​ ​Evanston​ ​Transit Oriented​ ​Development​ ​Parking​ ​Study​ ​completed​ ​by​ ​Sam​ ​Schwartz Engineering​ ​and​ ​Duncan​ ​Associates.​ ​The​ ​proposal​ ​would​ ​modify​ ​the​ ​parking requirements​ ​for​ ​residential​ ​developments​ ​in​ ​TOD​ ​areas​ ​to​ ​more​ ​accurately reflect​ ​vehicle​ ​ownership​ ​rates. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (P5)​ ​Ordinance​ ​44-O-17,​ ​Amending​ ​Various​ ​Sections​ ​of​ ​Title​ ​6​ ​of​ ​the​ ​City Code​ ​to​ ​Modify​ ​Notice​ ​Requirements​ ​for​ ​Zoning​ ​Applications​ ​and​ ​Hearings City​ ​Council​ ​adopted​ ​Ordinance​ ​44-O-17,​ ​approving​ ​the​ ​Zoning​ ​Ordinance Text​ ​Amendment​ ​to​ ​amend​ ​the​ ​Zoning​ ​Ordinance​ ​to​ ​establish​ ​applicant’s responsibility​ ​for​ ​mailed​ ​noticing​ ​requirements​ ​for​ ​planning​ ​and​ ​zoning​ ​cases requiring​ ​a​ ​250​ ​foot​ ​radius.​ ​The​ ​proposal​ ​allows​ ​the​ ​City​ ​to​ ​contract​ ​the mailing​ ​of​ ​notices​ ​for​ ​planning​ ​and​ ​zoning​ ​cases​ ​to​ ​a​ ​third​ ​party​ ​service​ ​and makes​ ​the​ ​applicant​ ​responsible​ ​for​ ​cost​ ​of​ ​the​ ​mailing​ ​service. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (P6)​ ​Ordinance​ ​45-O-17,​ ​Amending​ ​City​ ​Code​ ​Sections​ ​6-4-1-9(A)(4)​ ​and 6-18-3,​ ​Granting​ ​Zoning​ ​Administrator​ ​Authority​ ​to​ ​Establish​ ​the​ ​Front​ ​Lot Line City​ ​Council​ ​adoption​ ​of​ ​Ordinance​ ​45-O-17,​ ​approving​ ​the​ ​Zoning Ordinance​ ​Text​ ​Amendment​ ​to​ ​codify​ ​staff​ ​authority​ ​to​ ​determine​ ​the​ ​front​ ​lot line​ ​of​ ​a​ ​corner​ ​lot. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) HUMAN​ ​SERVICES​ ​COMMITTEE (H1)​ ​2018​ ​Law​ ​Enforcement​ ​Torch​ ​Run​ ​Polar​ ​Plunge​ ​on​ ​Clark​ ​Street​ ​Beach City​ ​Council​ ​approval​ ​of​ ​Special​ ​Olympic​ ​Illinois’s​ ​request​ ​to​ ​hold​ ​the​ ​2018 Law​ ​Enforcement​ ​Torch​ ​Run​ ​Polar​ ​Plunge​ ​on​ ​Clark​ ​Street​ ​Beach,​ ​starting​ ​at 8​ ​am​ ​on​ ​February​ ​16​ ​and​ ​finishing​ ​at​ ​approximately​ ​3​ ​pm​ ​on​ ​February​ ​18. Costs​ ​for​ ​city​ ​services​ ​provided​ ​for​ ​events​ ​require​ ​a​ ​100%​ ​reimbursement from​ ​the​ ​sponsoring​ ​organization​ ​or​ ​event​ ​coordinator.​ ​​ ​This​ ​event​ ​requires no​ ​city​ ​services. Motion: Ald.​ ​Fiske 77 of 504 For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) (H2)​ ​Resolution​ ​69-R-17,​ ​Authorizing​ ​the​ ​City​ ​Manager​ ​to​ ​Execute Professional​ ​Services​ ​Agreement​ ​with​ ​Youth​ ​Job​ ​Center​ ​to​ ​Fund​ ​the​ ​Building Career​ ​Pathways​ ​to​ ​Sustainable​ ​Employment​ ​Program City​ ​Council​ ​adoption​ ​of​ ​Resolution​ ​69-R-17,​ ​authorizing​ ​the​ ​City​ ​manager​ ​to execute​ ​the​ ​2017​ ​agreement​ ​with​ ​the​ ​Youth​ ​Job​ ​Center​ ​of​ ​Evanston​ ​Inc. (1114​ ​Church​ ​Street,​ ​Evanston,​ ​IL​ ​60201)​ ​to​ ​provide​ ​not​ ​less​ ​than​ ​twenty disconnected​ ​and​ ​unemployed​ ​young​ ​adults​ ​who​ ​are​ ​low​ ​to​ ​moderate income​ ​Evanston​ ​residents​ ​(ages​ ​18-25)​ ​with​ ​a​ ​career​ ​pathway​ ​plan​ ​that leads​ ​to​ ​educational/work​ ​trade​ ​certification,​ ​employment,​ ​supportive services,​ ​career​ ​counseling,​ ​educational​ ​support​ ​and​ ​transportation assistance​ ​over​ ​24​ ​months​ ​in​ ​an​ ​amount​ ​not​ ​to​ ​exceed​ ​$55,200.00​ ​for​ ​FY 2017.​ ​Funding​ ​for​ ​this​ ​agreement​ ​is​ ​budgeted​ ​in​ ​Parks,​ ​Recreation​ ​and Community​ ​Services,​ ​Youth​ ​and​ ​Young​ ​Adult​ ​Engagement​ ​Division​ ​(Account 100.30.3215.62490)​ ​which​ ​has​ ​a​ ​FY​ ​2017​ ​budget​ ​of​ ​$281,965.00​ ​and​ ​a​ ​YTD balance​ ​of​ ​$235,455.00​ ​prior​ ​to​ ​this​ ​agreement.​ ​Costs​ ​amount​ ​to approximately​ ​$2,760.00​ ​per​ ​participant.​ ​The​ ​City​ ​of​ ​Evanston​ ​shall​ ​be financially​ ​responsible​ ​for​ ​the​ ​furtherance​ ​of​ ​the​ ​program.​ ​​ ​The​ ​Youth​ ​Job Center​ ​of​ ​Evanston​ ​shall​ ​be​ ​the​ ​employer​ ​of​ ​record. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(9-0) Special​ ​Order​ ​of​ ​Business ​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​APPOINTMENTS (APP1)​For​​ ​​Appointment: “Alternatives​ ​to​ ​Arrest”​ ​Special​ ​Committee​ ​Becky​ ​Biller Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Karen​ ​Courtright Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Jared​ ​Davis Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Peter​ ​Demuth Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Randall​ ​Foreman Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Matthew​ ​Mitchell Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Jeff​ ​Parker Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Joi-Anissa​ ​Russell Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​Meggie​ ​Smith Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee​ ​D.​ ​Vincent​ ​Thomas,​ ​Jr. Preservation​ ​Commission​ ​Jamie​ ​Morris Preservation​ ​Commission​ ​SuziReinhold Watch 78 of 504 For​​ ​​Action Item​ ​taken​ ​off​ ​consent​ ​agenda​ ​passed​ ​(7-2)​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Simmons​ ​&​ ​Rainey​ ​vote​ ​no. Call​ ​of​ ​the​ ​Wards Ward 1: No​ ​Report Watch Ward 2: Cancelled​ ​2nd​ ​Ward​ ​Meeting Watch Ward 3: No​ ​Report Watch Ward 4: No​ ​Report Watch Ward 5: Ald.​ ​Rue​ ​Simmons​ ​announced​ ​the​ ​monthly​ ​5th​ ​ward​ ​meeting​ ​at​ ​Gibbs-Morrison. Encourages​ ​a​ ​diverse​ ​set​ ​of​ ​residents​ ​to​ ​apply​ ​for​ ​City​ ​Committees. Watch Ward 6: Ald.​ ​Suffredin​ ​recognized​ ​6th​ ​Ward​ ​resident​ ​Peter​ ​Kaplan​ ​for​ ​completion​ ​of​ ​term on​ ​City​ ​Commission. Watch Ward 7: Announced​ ​community​ ​meeting​ ​on​ ​the​ ​reconstruction​ ​of​ ​the​ ​Central​ ​Street​ ​Bridge. Watch Ward 8: Ald.​​ ​​Rainey​ ​defended​ ​8th​ ​Ward​ ​development.​ ​Asked​ ​staff​ ​to​ ​compile​ ​a cost-benefits​ ​analysis​ ​of​ ​City​ ​investments​ ​in​ ​Peckish​ ​Pig​ ​and​ ​Ward​ ​8. Watch Ward 9: Thanked​ ​the​ ​audience​ ​for​ ​staying​ ​through​ ​long​ ​meetings. Watch Adjornment Mayor​ ​Hagerty​ ​called​ ​a​ ​voice​ ​vote​ ​to​ ​move​ ​into​ ​executive​ ​session,​ ​and​ ​by​ ​unanimous​ ​vote​ ​the meeting​ ​was​ ​convened​ ​into​ ​executive​ ​session. 79 of 504 80 of 504 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, October 9, 2017 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 25, 2017 III. ITEMS FOR CONSIDERATION (A1) Payroll – September 4, 2017 through September 17, 2017 $ 2,767,523.41 (A2) Bills List – October 10, 2017 $ 4,548,967.93 For Action (A3.1) Contract with Central Lakes Construction Company, Inc. for Fleetwood- Jourdain Center HVAC and Electrical Improvements Staff recommends City Council authorize the City Manager to execute a contract for the Fleetwood-Jourdain Center HVAC and Electrical Improvements with Central Lakes Construction Company, Inc. (749 Pinecrest Drive, Prospect Heights, IL) in the amount of $1,988,485.00. Funding is from the Capital Improvement Fund in the amount of $412,000 in 2016 General Obligation Bonds, $950,000 in 2017 General Obligation Bonds, and $584,000 in 2018 General Obligation Bonds (which the City Council will need to approve in the 2018 adopted budget). A further breakdown of funding can be found in the corresponding transmittal memorandum. For Action 81 of 504 (A3.2) Change Order No. 2 with Schroeder & Schroeder, Inc. for the 2017 Alley and Street Improvement Project Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the 2017 Alley and Street Improvements project with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount of $131,880.25. This will increase the contract amount from $1,446,774.60 to $1,578,654.85 and provide a time extension of 195 days from November 17, 2017 to May 31, 2018, for only the work associated with this change order. Funding will be provided from four Capital Improvement Fund 2017 & 2018 General Obligation Bond Accounts, which are detailed on the corresponding transmittal memorandum. For Action (A3.3) Purchase of Trees and Planting Services from Suburban Tree Consortium Staff recommends approval of the purchase of 239 trees and planting services for 115 trees from Suburban Tree Consortium in the amount of $54,367.00. Funding is from two sources. The first is a general fund line item in the Forestry Division budget – 100.40.4320.65005. The total budget is $135,000 with a current balance of $55,152.00, and is used for both the spring and fall planting seasons. The second source of funding is deposited into account 100.40.4320.65005 - the “Replant Express” program. This program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are twenty-one additional trees being planted through this program which generated $5,250.00 in payments. For Action (A3.4) January 1, 2017 Police and Firefighter Pension Actuarial Report The Police Pension Board, Firefighter Pension Board and City Treasurer recommend that City Council review and approve the January 1, 2017 Actuarial Valuation for usage in the 2017 Tax Levy (receivable in 2018) for Police and Firefighter Pension funding purposes. The City Treasurer recommends approval of an increase of $421,742 to the Annual Required Contribution (ARC) to be included in the 2017 Tax Levy. This recommendation is based on no changes in actuarial assumptions from the January 1, 2016 actuarial study. Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution (ARC) in the amount of $1,469,252. The increase in ARC is the result of a decrease from 6.5% to 6.25% for the assumed investment return rate. The current combined ARC is $18,385,909. This ARC is funded through a combination of Property Taxes and Personnel Property Replacement Taxes each year. The funding of this study is being split three ways for 2017. The Police Pension and Firefighters Pension will each pay $6,166 and the General Fund will pay $6,167 for this report at a total cost of $18,500. For Action 82 of 504 (A3.5) Agreement with Municode, Inc. to Provide a Centralized Cashiering System Staff recommends City Council authorize the City Manager to execute an agreement with Municode, Inc. to provide a centralized cashiering system for the City of Evanston. The contract is a cost per credit card transaction model, which means the City only pays an expense when a credit card transaction occurs at $0.55 per payment. Based on 2016 payment data, the City is estimating an annualized cost of $56,179. As noted in the August 14, 2017 report to Council to approve Passport Parking, the total budget for cashiering and online payment systems is $320,000. This purchase combined with the previous approval will bring total estimated expenses to $316,179 for 2018 on an annualized basis. Funding will be from the Revenue & Collections Account 100.15.1560.62449, with a FY17 budget of $320,000. Some of these costs will also be distributed to the Water Fund, Sewer Fund and Parking Fund once the system is operational. A detailed list of these accounts can be found on the corresponding transmittal memorandum. For Action (A3.6) Contract Award to Groot Industries, Inc. for Residential Refuse Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit prices indicated in the table below for an initial annual cost of $1,580,136.00. Staff also recommends the award of a waste characterization study to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) in the amount of $8,800.00 for a study to be completed within 12- months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action (A3.7) Contract Award to Lakeshore Recycling Systems for Condo Refuse Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. Staff also recommends the award of a waste characterization study to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) in the amount of $1,900.00 for a study to be completed within 12-months of contract award. The unit price of $6.25 is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding 83 of 504 will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. For Action (A3.8) Contract Award to Groot Industries, Inc. for Residential Yard Waste Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Yard Waste Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and disposal of residential yard waste and food scraps at the unit prices indicated in the table below for an initial annual cost of $655,134.10. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action (A3.9) Solid Waste Fund Analysis Staff recommends that City Council continue discussion on suggested sanitation service charge amendments and provide direction on how to proceed. For Action (A4) Resolution 76-R-17, Authorizing the City Manager to Enter into a Two and One Half Month Lease Agreement with Mudlark Theater Company for the Noyes Street Theater Staff recommends approval of Resolution 76-R-17authorizing the City Manager to enter into an agreement for a two and one-half month lease terms with Mudlark Theatre to lease theatre space at the Noyes Cultural Arts Center. For Action IV. ITEMS FOR DISCUSSION (APW1)Overtime Report from Departments Staff recommends review of Department overtime reports from July 24 to August 20 pay periods. For Discussion (APW2)Overtime Report from Departments Staff recommends review of Department overtime reports from August 21 to September 19 pay periods. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 84 of 504 Administration and Public Works Committee Meeting Minutes of September 25, 2017 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, A. Rainey, R. Simmons, C. Fleming MEMBERS ABSENT: T. Suffredin STAFF PRESENT: D. Stoneback, W. Bobkiewicz, M. Lyons, E. Storlie, Masoncup, T. Nunez, L. Biggs, D. King, P. D’Agostino, E. Sanchez, P. Zalmezak, S. Flax, J. Velan, K. Danczak-Lyons, DC Parrott, Chief Eddington, E. Thomas-Smith, T. Campbell, A. Villamin, K. Brown, K. Jensen, I. Ogbo PRESIDING OFFICIAL: Ald. Braithwaite I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR A quorum being present, Ald. Braithwaite called the meeting to order at 6:12p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 11, 2017 Ald. Rue Simmons moved to accept the Minutes of September 11, 2017 A&PW meeting as submitted, seconded by Ald. Braithwaite. The Minutes of the September 11, 2017 A&PW meeting were approved unanimously 4-0. III. PUBLIC COMMENT Junad Rizki voiced various concerns: Awarding schematic design and construction contracts in the same night; Terminating rodent contract; Fountain Square construction; Refuse contracts; Wholesale water contract. Kevin Brown, Youth and Young Adult Division Manager discussed the ex- offender hiring policy. He felt the proposal was punitive and perpetual punishment. Sarah Vanderwicken spoke regarding ex-offender hiring. The EEOC developed guidelines for case review that includes the length of time from most recent conviction, relevance of crime to the position being applied for, Bobby Burns commented on the ex-offender hiring policy. Alds. Rainey and Fleming expressed concerns with the proposal on the agenda tonight. Ald. Fleming requested this item be removed from the agenda and a subcommittee developed with Human Resources and Legal. DRAFT - NOT APPROVED 85 of 504 IV. ITEMS FOR CONSIDERATION (A1) Payroll – August 21, 2017 through September 3, 2017 $ 2,808,524.51 (A2) Bills List – September 26, 2017 $ 4,415,588.36 Credit Card Activity – Period Ending July 31, 2017 $ 214,653.76 For Action Ald. Fleming moved to recommend approval of the payroll through September 3, 2017, City of Evanston Bills through September 26, 2017 in the amount of $4,415,588.36 and credit card activity for the period ending July 31, 2017, seconded by Ald. Rainey. The Committee voted 4-0 to approve the bills. (A3.1) Single Source Purchase of two (2) Genetec License Plate Recognition Systems from Federal Signal Corporation Staff recommends approval of the Single Source purchase of two (2) Genetec License Plate Recognition systems from Federal Signal Corporation (2645 Federal Signal Drive, University Park, IL 60484) for the Administrative Services Department in the amount of $85,500. Funding will be from the Parking Fund (Account 505.19.7005.65515), with a budget of $3,020,000 and a YTD balance of $412,759.25. For Action Ald. Rainey moved to recommend City Council approval of the Single Source purchase of two (2) Genetec License Plate Recognition systems from Federal Signal Corporation for the Administrative Services Department in the amount of $85,500, seconded by Ald. Fleming. The Committee voted unanimously 4-0 to approve the purchase. (A3.2) Purchase of Police Body Worn Camera Integration System from Axon Enterprise, Inc. Staff recommends the City Council authorize the City Manager to execute a five- year contract for an integrated police body worn, in-car and investigative interview room camera system and conductive electric weapons (CEW) with Axon Enterprise, Inc. formerly known as Taser International (17800 N. 8th Street, Scottsdale, AZ.85255). The total cost of the five-year contract after grant reimbursement will be $1,145,973.26. Funding for this program will be provided from the Capital Improvement Fund - Project Number 117002 (Account 415.40.4116.65515) with a budgeted amount of $525,000, for 2017, 2018, and a portion of 2019. The total amount is allocated as follows: $325,000 from 2015 G.O. Bonds (carryover) and $200,000 from 2016 G.O. Bonds (carryover). For the remainder of 2019, 2020, and 2021, the annual cost will be paid through Police Department funding in account 100.22.2210.62509. For Action Ald. Rue Simmons moved to recommend City Council authorize the City Manager to execute a five-year contract for an integrated police body worn, in-car and investigative interview room camera system and conductive electric weapons (CEW) with Axon Enterprise, Inc. formerly known as Taser 86 of 504 International at a total cost of the five-year contract after grant reimbursement of $1,145,973.26, seconded by Ald. Fleming. At Ald. Fleming’s inquiry, Deputy Chief Parrott explained that this contract will allow 120 officers and 45 vehicles to be outfitted with cameras. It will also cover the interview rooms used by the Juvenile and Detective bureaus. Tasers connected to body camera will be activated when it is pulled from the holster. At Ald. Braithwaite’s inquiry, Deputy Chief Parrott explained state law regarding juveniles being recorded during arrest. Flagged and non-flagged events must be kept for 90 days and 2 years, respectively. All videos must be deleted when court ordered. Deputy Chief Parrott noted that they body camera trial began June 2, 2017 and the equipment has been returned. After discussion, the Committee voted unanimously 4-0 to approve the contract. (A3.3) Single Audit for Fiscal Year 2016 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2016. For Action: Accept and Place on File Ald. Braithwaite moved to recommend City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2016, seconded by Ald. Fleming. Assistant City Manager Martin Lyons explained that the single audit is an audit of the City’s use of federal funds. Prado and Renteria offered a clean, unqualified opinion with no comments. The Committee voted unanimously 4-0 to accept and place the report on file. (A3.4) Approval of Request for Proposal for Construction Management Services at Robert Crown Community Center, Ice Complex and Library Staff recommends City Council approve the release of a Request for Proposal (RFP) for construction management services for the Robert Crown Community Center, Ice Complex and Library Project. No Funding is required to release the RFP. Funding for Construction Management and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. For Action Item removed from the agenda to full City Council. (A3.5) Approval of Schematic Design for the Robert Crown Community Center Staff recommends City Council approve the schematic design for the Robert Crown Community Center, Ice Complex and Library Project. No funding is 87 of 504 required for this approval. Funding for design and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. For Action Item removed from the agenda to full City Council. (A3.6) Contract Amendment No. 1 for Architectural Services at Robert Crown Community Center with Woodhouse Tinucci Architects, LLC Staff recommends City Council authorize the City Manager to amend an existing architectural services contract for design development and construction document services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects Llc., (230 W. Superior Street, 6th Floor, Chicago, Illinois 60654), in the amount of $1,632,833.00. This amendment will modify the existing agreement from $514,000.00 to $2,146,833.00 and extend the existing contract deadline from June 30, 2017 to June 30, 2018. Funding will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund, Accounts 415.40.4116.62145 – 616017, 415.40.4117.62145 – 616017 and 415.40.4118.62145 – 616017(pending)). Friends of Robert Crown have also committed to funding a portion of this phase of the project and currently have approximately $1.5 million in received funds. This alternative will be more clearly identified in the final 2018 Adopted Budget. For Action Item removed from the agenda to full City Council. (A3.7) Contract Extension with Community Counselling Services Co., LLC for Consulting Services Staff and Friends of Robert Crown recommend that City Council authorize the City Manager to execute a third contract extension of three months for the period of October through December 2017 for consulting services with Community Counselling Services Co., LLC (CCS) located at 155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total cost of $96,000 a $1,500 reduction from the previous quarter. Funding will be from FY 2017 Capital Improvements Fund – Robert Crown Project Budget (Account 415.40.4117.65515), with a $1.5 Million budget. $497,000 in architect fees has been approved and $291,500 in previous expenses to CCS, which provides a net balance of $713,000. This balance does not include the proposed acceptance of the Woodhouse Tinnucci Architectural contract also included in this agenda. For Action Item removed from the agenda to full City Council. (A3.8) Termination of Smithereen Pest Management Services Contract Staff recommends the termination of the current contract between the City of Evanston and Smithereen Pest Management Services. The termination request is due to unmet contractual requirements. Staff is recommending hiring another rodent control company to replace Smithereen until the end of the 2017 calendar year. For Action 88 of 504 Ald. Fleming moved to recommend the termination of the current contract between the City of Evanston and Smithereen Pest Management Services due to unmet contractual requirements, seconded by Ald. Rainey. Health and Human Services Director Evonda Thomas-Smith explained that Smithereen does not have the capacity to honor the scope of work. The City would like to negotiate a contract with a different vendor for the period of October 1st through December 31, 2017 and go out for a new RFP for remaining 2 years of the 3 year contract. Ald. Rainey moved to recommend the City negotiate a 2 year, 3 month contract with Rose Pest Control, seconded by Ald. Braithwaite. Assistant City Manager Lyons explained that staff will come back to the Committee with a contract over $20,000. The Committee voted unanimously 4-0 to approve the contract termination. (A3.9) Change Order No. 2 with Copenhaver Construction for the Fountain Square Renovation Project Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for the Fountain Square Renovation Project (Bid No. 17-05), which modifies the project’s completion deadline for portions of the fountain and memorial work to May 1, 2018. There is no cost increase associated with this change order. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute Change Order No. 2 for the Fountain Square Renovation Project (Bid No. 17-05), which modifies the project’s completion deadline for portions of the fountain and memorial work to May 1, 2018, seconded by Ald. Fleming. The Committee voted unanimously 4-0 to approve the change order. (A3.10)Contract with Alvarez, Inc. for Stump Removal Staff recommends that City Council authorize the City Manager to execute a contract for the removal of stumps from City parkways to the low bidder, Alvarez, Inc., (Barrington, IL), in the amount of $34,920.41. Funding for this project is included in the FY 2017 General Fund (Account 100.40.4320.62385). The adopted 2017 Fiscal Year Budget allocated $75,000 to this account, which has a current balance of $59,525. For Action Ald. Rue Simmons moved to recommend City Council authorize the City Manager to execute a contract for the removal of stumps from City parkways to the low bidder, Alvarez, Inc., in the amount of $34,920.41, seconded by Ald. Fleming. 89 of 504 At Ald. Fleming’s inquiry, Environmental Services Bureau Chief Paul D’Agostino confirmed that the City will remove all tree stumps in the parkway no matter who cut it down. The Committee voted unanimously 4-0 to approve the contract. (A3.11)Contract Award to Groot Industries, Inc. for Residential Refuse Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit prices indicated in the table below for an initial annual cost of $1,580,136.00. Staff also recommends the award of a waste characterization study to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) in the amount of $8,800.00 for a study to be completed within 12- months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action Ald. Braithwaite moved to recommend this item be held in Committee, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to hold this item in Committee. (A3.12)Contract Award to Lakeshore Recycling Systems for Condo Refuse Collection Staff recommends that City Council receive, and hold in Committee for Action on September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. The unit price of $6.25 is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. For Action Ald. Braithwaite moved to recommend this item be held in Committee, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to hold this item in Committee. 90 of 504 (A3.13)Contract Award to Lakeshore Recycling Systems for Yard Waste and Food Scrap Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. Staff also recommends the award of a waste characterization study to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) in the amount of $1,900.00 for a study to be completed within 12-months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action Ald. Braithwaite moved to recommend this item be held in Committee, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to hold this item in Committee. (A3.14)Solid Waste Fund Analysis Staff recommends that City Council continue discussion on suggested sanitation service charge amendments and provide direction. For Action Ald. Braithwaite moved to recommend this item be held in Committee until the October 9, 2017 meeting, seconded by Ald. Rue Simmons. Public Works Agency Director Dave Stoneback presented a list of community concerns from the public meeting held on September 20, 2017. He provided a list of services offered and a summary of who provides those services along with current service rates. Also, he included a list of three options to raise revenues in the Solid Waste Fund to reduce/eliminate the transfer from the General Fund. Ald. Rainey requested an analysis of the total amount of increase spread across all users. She explained that sanitation that everyone in the City must embrace. She wants examples of what the increase will look like on the tax bill versus the water bill. Ald. Braithwaite would like to see a blend of property tax and trash rate increase. City Manager Bobkiewicz agreed that staff will prepare an analysis of water and tax bill examples for the October 9, 2017 meeting. The Committee voted unanimously 4-0 to hold this item in Committee. 91 of 504 (A4) Resolution 73-R-17, Authorizing the Settlement of all Litigation and Claims with Trinette Lark, Bria Diaz, and Prince Ford Staff recommends City Council adoption of Resolution 73-R-17 authorizing the City of Evanston execute a settlement agreement in Trinette Lark, et al. v. City of Evanston, et al. (Case No. 16-cv-04630). For Action Ald. Rue Simmons moved to recommend City Council adoption of Resolution 73-R-17 authorizing the City of Evanston execute a settlement agreement in Trinette Lark, et al. v. City of Evanston, et al. (Case No. 16-cv- 04630), seconded by Ald. Fleming. The Committee voted 3-1 with Ald. Rainey opposed to executing the settlement agreement. (A5) Resolution 75-R-17, Authorizing the City Manager to Execute an Amendment to the Commercial Lease of City-Owned Property at 1804 Maple Avenue with PharmaCann, LLC Staff recommends City Council adopt Resolution 75-R-17 authorizing the City Manager to execute an amendment to lease agreement with PharmaCann, LLC for the city owned property at 1804 Maple Avenue. Because of the uncertainty associated with the State of Illinois pilot program, PharmaCann is seeking to amend the first extension option from three years to one year and keep the second extension option the same (three years). If the amendment is approved, the lease will expire on December 31, 2018 instead of December 31, 2020. For Action Ald. Fleming moved to recommend City Council adopt Resolution 75-R-17 authorizing the City Manager to execute an amendment to lease agreement with PharmaCann, LLC for the city owned property at 1804 Maple Avenue, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the resolution. (A6) Resolution 74-R-17, Authorizing the City Manager to Execute a Lease Agreement with Northwest Center Against Sexual Abuse for Commercial Office Space at the Civic Center Staff requests City Council adopt Resolution 74-R-17, authorizing the City Manager to negotiate the lease renewal with Northwest Center Against Sexual Abuse (NWCASA) for office space in the Lorraine H. Morton Civic Center at the monthly rental rate of $550.00 for an annual rent of $6,600. For Action Ald. Rainey moved to recommend City Council adopt Resolution 74-R-17, authorizing the City Manager to negotiate the lease renewal with Northwest Center Against Sexual Abuse (NWCASA) for office space in the Lorraine H. Morton Civic Center at the monthly rental rate of $550.00 for an annual rent of $6,600, seconded by Ald. Fleming. The Committee voted unanimously 4-0 to approve the lease renewal. 92 of 504 (A7) Ordinance 98-O-17, Amending City Code Section 9-1-5 “Police Powers” Staff recommends City Council adoption of Ordinance 98-O-17, which will bring the City Code into closer compliance with the Illinois Municipal Code by specifying police powers in the City are reposed with the Police Chief and sworn members of the Evanston Police Department. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action Ald. Rue Simmons moved to recommend City Council suspend the rules and adopt Ordinance 98-O-17, which will bring the City Code into closer compliance with the Illinois Municipal Code by specifying police powers in the City are reposed with the Police Chief and sworn members of the Evanston Police Department, seconded by Ald. Fleming. The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. (A8) Ordinance 95-O-17, Establishing a New Wholesale Water Rate for the Village of Skokie, Illinois Staff recommends City Council adoption of Ordinance 95-O-17 establishing a new wholesale water rate of $2.06 per 1,000 gallons for the Village of Skokie effective for all water supplied to Skokie as of 12:00 a.m. October 1, 2017. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action Ald. Rainey moved to recommend City Council suspend the rules and adopt Ordinance 95-O-17 establishing a new wholesale water rate of $2.06 per 1,000 gallons for the Village of Skokie effective for all water supplied to Skokie as of 12:00 a.m. October 1, 2017, seconded by Ald. Rue Simmons. The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. (A9) Ordinance 101-O-17, Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Simpson Street and Dodge Avenue Staff recommends adoption of Ordinance 101-O-17 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Simpson Street and Dodge Avenue. The estimated cost to install two additional stop signs is $150.00. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $10,243.78. For Introduction Ald. Rue Simmons moved to recommend City Council suspend the rules and adopt Ordinance 101-O-17 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Simpson Street and Dodge Avenue, seconded by Ald. Rainey. 93 of 504 The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. (A10) Ordinance 90-O-17, Amending City Code Section 10-11-8 “Parking Prohibited at All Times” to Delete the South Side of Central Street Bridge from the Schedule to Allow Parking on that Side of the Bridge Staff recommends that City Council adopt Ordinance 90-O-17 amending the City Code Section 10-11-18, Schedule VIII to eliminate the portion of the Code that prohibits parking on the Central Street Bridge therefore allowing vehicles to park on south side of Central Street Bridge. Alderman Revelle recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action Ald. Rainey moved to recommend City Council suspend the rules and adopt Ordinance 90-O-17 amending the City Code Section 10-11-18, Schedule VIII to eliminate the portion of the Code that prohibits parking on the Central Street Bridge therefore allowing vehicles to park on south side of Central Street Bridge, seconded by Ald. Rue Simmons. The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. (A11) Ordinance 96-O-17, Amending City Code 8-4-12 to Establish a Fee for a Recycling Program for Multi-family Apartment Building with 6-Units or Greater Staff recommends that City Council adopt Ordinance 96-O-17, amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater. The proposed fee would be $1.85 per unit per month and be imposed beginning January 1, 2019. For Introduction Ald. Rue Simmons moved to recommend City Council adopt Ordinance 96- O-17, amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater of $1.85 per unit per month and be imposed beginning January 1, 2019, seconded by Ald. Fleming. The Committee voted unanimously 4-0 to adopt the ordinance. (A12) Ordinance 81-O-17, Ordinance 81-O-17, Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 2005 Grey Avenue to Evanston Township High School District No. 202 Staff recommends approval of Ordinance 81-O-17 authorizing the City Manager to execute a sale contract for City-owned real property located at 2005 Grey Avenue to Evanston Township High School District No. 202 (“ETHS”) for affordable housing. A two-thirds majority is required for adoption of this ordinance. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. 94 of 504 For Introduction and Action Ald. Rue Simmons moved to recommend City Council suspend the rules and adopt Ordinance 81-O-17 authorizing the City Manager to execute a sale contract for City-owned real property located at 2005 Grey Avenue to Evanston Township High School District No. 202 (“ETHS”) for affordable housing, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to suspend the rules and adopt the ordinance. V. ITEMS FOR DISCUSSION (APW1)Ex-Offender Hiring Policy Staff recommends that the City Council review and discuss the criteria for hiring ex-offenders as City employees. For Discussion Ald. Fleming recommended forming a subcommittee comprised of representative from Human Resources, Legal and Youth and Young Adult Division to review and revise the policy. (APW2)Role of Residency for City Employees Staff recommends that the City Council review, discuss and provide guidance in the role residency should have in City employment. For Discussion Ald. Fleming will speak with Human Resources to discuss recommendations. (APW3)Water Shut-Off for Non-Payment Follow-Up Staff recommends the City Council review and discuss this follow-up report regarding the water shut-off for non-payment process implemented by the City of Evanston, and provide direction for next steps. For Discussion Water Production Bureau Chief Darrell King presented a report as a follow up to the July discussions regarding water shut-offs. He provided historical data on shutoffs including the number of shut off notices and actual accounts shut off between 2015 and year-to-date in 2017. A list of assistance programs was provided with the option to offer to budget billing. Ald. Rainey requested the list of occupied residential properties by ward without water service within the next 24 hours. HHS will investigate. (APW4)Library Capital Improvements Plan Staff recommends Council discussion of Library Capital Improvements Plan for main library renovation to be presented on September 25, 2017 at the Administration and Public Works Committee meeting. For Discussion City Manager Wally Bobkiewicz suggested this discussion be held until a later meeting given the hour and large amount of other business to be conducted. 95 of 504 There are limited capital resources citywide that City Council needs to address for the 2018 budget and beyond. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Fleming moved to adjourn at 7:49pm. Meeting adjourned. 96 of 504 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: October 4, 2017 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – September 4, 2017 through September 17, 2017 $ 2,767,523.41 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Oct 10, 2017 $ 4,548,967.93 General Fund Amount – Bills list $ 280,527.78 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,316,491.34 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Attachments: Bills List For City Council meeting of October 9, 2017 Items A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 97 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 100 GENERAL FUND 100 GENERAL SUPPORT 21640 METLIFE SMALL BUSINESS CENTER METLIFE DENTAL INSURANCE 22,270.33 21640 GUARDIAN GUARDIAN DENTAL INSURANCE 17,897.17 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL-MONTHLY INVOICE 249.85 22765 CITY CAPITAL HOLDINGS LLC *RELEASE OF ESCROW FUNDS 10,000.00 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 17-204 691.00 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 17-2091A 177.00 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 17-2091B 3,806.93 41420 CITY OF EVANSTON - PETTY CASH PETTY CASH - N.E.T.2,500.00 41420 KIESLER POLICE SUPPLY, INC.UNIFORM - NET/TAC VEST 302.80 100 GENERAL SUPPORT Total 57,895.08 1300 CITY COUNCIL 62605 FINEST COURIER LOGISTICS COURIER/DELIVERY SERVICES 36.00 1300 CITY COUNCIL Total 36.00 1505 CITY MANAGER 64540 AT & T MOBILITY *COMMUNICATION CHARGES 164.99 1505 CITY MANAGER Total 164.99 1510 PUBLIC INFORMATION 62210 ON TRACK FULFILLMENT INC.PRINT AND MAIL - BIKE THE RIDGE 275.00 1510 PUBLIC INFORMATION Total 275.00 1555 FINANCIAL ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES 62.33 1555 FINANCIAL ADMINISTRATION Total 62.33 1560 REVENUE & COLLECTIONS 65095 OFFICE DEPOT OFFICE SUPPLIES 518.44 64541 AZAVAR AUDIT SOLUTIONS CONTINGENCY PAYMENT 915.24 65045 THIRD MILLENNIUM ASSOCIATES, INC.VEHICLE STICKER SOFTWARE MAINTENANCE 995.00 1560 REVENUE & COLLECTIONS Total 2,428.68 1570 ACCOUNTING 62280 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 18.04 1570 ACCOUNTING Total 18.04 1575 PURCHASING 65095 OFFICE DEPOT OFFICE SUPPLIES 51.02 1575 PURCHASING Total 51.02 1705 LEGAL ADMINISTRATION 65010 WEST GROUP PAYMENT CTR LEGAL RESEARCH 856.88 52040 ILLINOIS STATE POLICE FINGERPRINTING 108.00 790207 62345 THOMAS R. IRELAND *RETAINER FEE 800.00 1705 LEGAL ADMINISTRATION Total 1,764.88 1929 HUMAN RESOURCE DIVISION 62509 ANDREWS TECHNOLOGY HMS, INC.ANDREWS TECHNOLOGY TIME & ATTENDANCE SOFTWARE 3,794.20 62509 ESPYR EAP CONSULTING SERVICES-MONTHLY INVOICE 671.40 62160 THEODORE POLYGRAPH SERVICE, INC.THEODORE POLYGRAPH SERVICES-TESTING FOR EMPLOYMENT 150.00 62310 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 83.60 1929 HUMAN RESOURCE DIVISION Total 4,699.20 1932 INFORMATION TECHNOLOGY DIVI. 62340 VISION TECHNOLOGY SOLUTIONS WEBSITE DESIGN AND HOSTING 11,321.50 62380 XEROX CORPORATION COPY CHARGES & MAINTENANCE 590.22 62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 688.80 1932 INFORMATION TECHNOLOGY DIVI. Total 12,600.52 1950 FACILITIES 62225 COMCAST CABLE CABLE CHARGES 172.94 62225 BRANIFF COMMUNICTIONS INC WARNING SIGNAL WORK 40.00 62225 DUSTCATCHERS, INC.CARPET SERVICE AUGUST 2017 205.35 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 570.90 65050 MARK VEND COMPANY COFFEE AND SUPPLIES FOR CIVIC CENTER 270.52 62509 TYCO INTEGRATED SECURITY LLC RECURRING ALARM SERVICE 3,143.93 62509 H-O-H WATER TECHNOLOGY CHEMICAL WATER TREATMENT FOR HVAC EQUIPMENT VARIOUS FACILITIES 1,104.00 62509 ECO-CLEAN MAINTENANCE PROFESSIONAL CLEANING SERVICES MULTIPLE CITY FACILITIES 6,133.00 64015 NICOR UTILITY-NICOR 255.91 1950 FACILITIES Total 11,896.55 2105 PLANNING & ZONING 62210 MSF GRAPHICS, INC.WINDOW ENVELOPES BUILDING AND PLANNING & ZONING 95.00 53695 JOHN CONSALVI REFUND SPECIAL USE APPLICATION FEE 600.00 2105 PLANNING & ZONING Total 695.00 2126 BUILDING INSPECTION SERVICES 62210 MSF GRAPHICS, INC.WINDOW ENVELOPES BUILDING AND PLANNING & ZONING 95.00 62295 NORTHEAST SUBURBAN IAEI IAEI REGISTRATION FEE - CLAUDE GARESCHE 110.00 65095 MSF GRAPHICS, INC.RUBBER STAMP FOR PLAN REVIEW APPROVALS 20.00 65095 TEUTEBERG INC BUILDING PERMIT ENVELOPES 821.18 52080 FRANK STOWELL & SONS, INC.REFUND PERMIT 17INTR-0193 91.76 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 50.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 100.00 2126 BUILDING INSPECTION SERVICES Total 1,287.94 2205 POLICE ADMINISTRATION 62210 THE PRINTED WORD, INC.BUSINESS CARDS 180.00 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 31.50 62272 WEST PUBLISHING CORP.INFORMATION CHARGES 487.60 62375 LEXIPOL, LLC LAW ENFORCEMENT PROCEDURE MANUAL SUBSCRIPTION 25,167.00 65125 MARK VEND COMPANY COFFEE CUPS 302.76 62490 MARK VEND COMPANY FREIGHT CHARGES 14.62 2205 POLICE ADMINISTRATION Total 26,183.48 198 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 2210 PATROL OPERATIONS 65020 BRIAN ROWELL RECRUIT UNIFORM REIMBURSEMENT 377.88 65125 MEDLINE INDUSTRIES PRISONER SUPPLIES 345.43 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 136.00 2210 PATROL OPERATIONS Total 859.31 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 206.12 2240 POLICE RECORDS Total 206.12 2251 311 CENTER 64505 AT & T *COMMUNICATION CHARGES 402.57 2251 311 CENTER Total 402.57 2255 OFFICE-PROFESSIONAL STANDARDS 62770 NET TRANSCRIPTS, INC.TRANSCRIPTS 24.75 2255 OFFICE-PROFESSIONAL STANDARDS Total 24.75 2260 OFFICE OF ADMINISTRATION 62295 NT ECC, INC.CITIZEN CPR SUPPLIES 16.72 62295 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 661.99 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - 40 HOUR JUVENILE SPECIALIST 75.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - BASIC POLICE PHOTOGRAPHY 35.00 62295 JACQUELINE HERRERA TRAINING/MEALS - THE LAW & YOUR COMMUNITY 45.00 62295 MICHELLE SMITH TRAINING/TRAVEL ILLEAP CONFERENCE 137.95 65085 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 23.50 2260 OFFICE OF ADMINISTRATION Total 995.16 2270 TRAFFIC BUREAU 65125 MUNICIPAL ELECTRONICS INC RADAR CERT 320.00 2270 TRAFFIC BUREAU Total 320.00 2291 PROPERTY BUREAU 65125 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 91.02 65125 WASOWICZ, MICHAEL A REIMBURSEMENT - CASE/EVIDENCE PHOTOFINISHING 250.75 65125 ECPI/ARROWHEAD FORENSIC PRODUCTS FORENSICS SUPPLIES 87.78 2291 PROPERTY BUREAU Total 429.55 2295 BUILDING MANAGEMENT 62225 ECO-CLEAN MAINTENANCE PROFESSIONAL CLEANING SERVICES MULTIPLE CITY FACILITIES 3,345.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,026.34 2295 BUILDING MANAGEMENT Total 4,371.34 2305 FIRE MGT & SUPPORT 65020 AIR ONE EQUIPMENT STRUCTURAL BOOTS 1,035.70 2305 FIRE MGT & SUPPORT Total 1,035.70 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE CHARGES - AUGUST 2017 11,207.96 62430 ECO-CLEAN MAINTENANCE PROFESSIONAL CLEANING SERVICES MULTIPLE CITY FACILITIES 570.00 2315 FIRE SUPPRESSION Total 11,777.96 2435 FOOD AND ENVIRONMENTAL HEALTH 62210 ALLEGRA PRINT & IMAGING ENVELOPES#9 TWO SIDED PRINT-RENTAL REG 379.00 62295 LASSITER, ELIZABETH REIMBURSEMENT FOR TRAVEL 260.83 65095 OFFICE DEPOT OFFICE SUPPLIES 50.26 61055 GOV TEMPS USA, LLC TEMPORARY STAFF-INSPECTORS 2,745.40 62494 ILLINOIS STATE POLICE FINGERPRINTING FOR HOME DAY CARE 30.00 62646 LASSITER, ELIZABETH REIMBURSEMENT FOR TRAVEL HIV 252.77 65127 VALUE REMODELING INC *LEAD ABATEMENT WORK 1321 ELMWOOD 22,580.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 26,298.26 2455 COMMUNITY HEALTH 62295 ERIN FISHER REIMBURSEMENT FOR TRAVEL 265.61 2455 COMMUNITY HEALTH Total 265.61 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 22.00 3010 REC. BUSINESS & FISCAL MGMT Total 22.00 3020 REC GENERAL SUPPORT 62490 FROSTY PRODUCTION FARMERS MARKET 186.00 62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 96.00 62490 YAYA HOLDINGS LLC DBA CITY PRESS JUICE & BOTTLE FARMERS MARKET 32.00 62490 THE EATING WELL FARMERS MARKET 34.00 62490 JON FIRST FARMERS MARKET 388.00 62490 LAKE BREEZE ORGANICS FARMERS MARKET 173.00 62490 LYON'S FARM FARMERS MARKET 55.00 62490 HENRY'S FARM FARMERS MARKET 325.00 62490 K & K FARM'S FARMERS MARKET 248.00 62490 ED GAST FARMERS MARKET 132.00 62490 ELKO'S PRODUCE AND GREENHOUSE FARMERS MARKET 76.00 62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 91.00 62490 GENEVA LAKES PRODUCE FARMERS MARKET 88.00 62490 M AND D FARMS FARMERS MARKET 113.00 62490 NICHOLS FARM & ORCHARD FARMERS MARKET 372.00 62490 ZELDENRUST FARM FARMERS MARKET 123.00 62490 SEEDLING FARMERS MARKET 31.00 62490 K.V. STOVER AND SON FARMERS MARKET 320.00 62490 SMITS FARMS FARMERS MARKET 83.00 62490 GREEN ACRES FARMERS MARKET 65.00 62490 RIVER VALLEY RANCH FARMERS MARKET 70.00 62513 WRIGHT, ANTHONY BALLOON MAKING 500.00 3020 REC GENERAL SUPPORT Total 3,601.00 299 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 3025 PARK UTILITIES 64005 COMED UTILITIES-COMED 306.36 64005 COMED UTILITIES-COMED 45.53 64005 DYNEGY UTILITIES-DYNEGY 3,511.38 64015 NICOR UTILITIES-NICOR 51.88 3025 PARK UTILITIES Total 3,915.15 3030 CROWN COMMUNITY CENTER 64005 DYNEGY UTILITIES-DYNEGY 7,673.99 3030 CROWN COMMUNITY CENTER Total 7,673.99 3035 CHANDLER COMMUNITY CENTER 64005 DYNEGY UTILITIES-DYNEGY 3,722.40 62505 3 POINT ATHLETICS SPORTS INSTRUCTION SERVICES 654.00 3035 CHANDLER COMMUNITY CENTER Total 4,376.40 3040 FLEETWOOD JOURDAIN COM CT 64005 DYNEGY UTILITIES-DYNEGY 8,046.16 62225 STA-KLEEN INC.BAFFLE CLIPS FILTER FUEL SERVICE 41.00 62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 118.79 65025 SMIGO MANAGEMENT GROUP CATERING SENIORS LUNCHES ON WEDNESDAY 621.60 61011 RENT-A-REF REF FOR SUMMER BASKETBALL GAMES 1,552.50 62507 SIX FLAGS GREAT AMERICA FIELD TRIP TO GREAT AMERICA 1,802.00 62225 COMCAST CABLE CABLE CHARGES 226.98 62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY FOR PRIVATE RENTAL 135.00 3040 FLEETWOOD JOURDAIN COM CT Total 12,544.03 3045 FLEETWOOD/JOURDAIN THEATR 62505 DELONG, ANTORA INSTRUCTOR TATER TOT THEATRE 350.00 62505 JANET HOWE ASSISTANT INSTRUCTOR TATER TOT THEATRE 110.00 3045 FLEETWOOD/JOURDAIN THEATR Total 460.00 3050 RECREATION OUTREACH PROGRAM 65025 HOME CITY ICE COMPANY ICE FOR SUMMER FOOD 85.81 3050 RECREATION OUTREACH PROGRAM Total 85.81 3055 LEVY CENTER SENIOR SERVICES 61062 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SPECIAL EVENT SECURITY 120.00 62210 ALLEGRA PRINT & IMAGING PRINTING SERVICES 39.00 62295 CITY OF EVANSTON- PETTY PETTY CASH 86.15 64005 DYNEGY UTILITIES-DYNEGY 12,972.72 65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER FOR OFFICE 156.40 62295 CITY OF EVANSTON- PETTY PETTY CASH 97.62 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 257.98 65025 TAGS BAKERY FOUNDATION MEETING 80.35 65025 SMIGO MANAGEMENT GROUP FOOD PREPARATION SERVICES-LEVY CONGREGATE MEAL PROGRAM 2,284.20 65095 CITY OF EVANSTON- PETTY PETTY CASH 5.99 65110 CITY OF EVANSTON- PETTY PETTY CASH 152.97 3055 LEVY CENTER SENIOR SERVICES Total 16,253.38 3080 BEACHES 64005 DYNEGY UTILITIES-DYNEGY 298.56 65125 SERVICE SANITATION INC SUPPLIES 93.00 3080 BEACHES Total 391.56 3095 CROWN ICE RINK 62210 GRACE PRINTING & MAILING FLYER PRINTING 100.00 62210 GRACE PRINTING & MAILING POSTER AND FLIER PRINTING 320.00 62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 37.67 64005 DYNEGY UTILITIES-DYNEGY 23,021.96 65070 M.C. GLASS & MIRROR LLC GLASS REPAIR 335.88 65070 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 179.46 65040 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAN SUPPLY 1,121.19 62505 RC TRAINING & FITNESS PERFORMANCE BASED TRAINING 1,500.00 62490 SOPHIA LAWRENCE ICE MONITOR 657.50 62490 SARRY CHAVANNES COSTUME ROOM PROJECT 170.50 62490 SARRY CHAVANNES ICE MONITOR 407.50 62490 FASTSIGNS LINCOLNWOOD BANNERS 1,193.00 62507 CLASSIC BOWL FIELD TRIPS 265.50 3095 CROWN ICE RINK Total 29,310.16 3100 SPORTS LEAGUES 65110 CONSERV FS TURFACE 2,829.00 3100 SPORTS LEAGUES Total 2,829.00 3105 AQUATIC CAMP 65110 WILLIAM FOX BOAT REPAIRS 720.00 3105 AQUATIC CAMP Total 720.00 3215 YOUTH ENGAGEMENT DIVISION 62490 SHELTON, PATRICK *MIDDLE SCHOOL DJ 150.00 62490 CANAL SHORES GOLF COURSE MSYEP REIMBURSEMENT 1,970.75 3215 YOUTH ENGAGEMENT DIVISION Total 2,120.75 3225 GIBBS-MORRISON CULTURAL CENTER 62509 RUSSELL WINE STUDIO ENGINEER 250.00 62509 MOTHER-DAUGHTER TRIBAL:ATS BELLY DANCE CLASS INSTRUCTOR 396.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 94.72 62509 VICTORIA ADAMS CLASS INSTRUCTOR 360.00 3225 GIBBS-MORRISON CULTURAL CENTER Total 1,100.72 3605 ECOLOGY CENTER 64005 DYNEGY UTILITIES-DYNEGY 951.71 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 71.47 3605 ECOLOGY CENTER Total 1,023.18 3710 NOYES CULTURAL ARTS CENTER 64005 DYNEGY UTILITIES-DYNEGY 5,083.38 3710 NOYES CULTURAL ARTS CENTER Total 5,083.38 3100 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 3720 CULTURAL ARTS PROGRAMS 65095 OFFICE DEPOT OFFICE SUPPLIES 20.65 62505 EVELYN MALOUF BINZ MUSIC DIRECTOR 1,000.00 62505 ALLIE BARON ASSISTANT DIRECTOR EVANSTON CHILDREN'S THEATRE 875.00 62505 DONALD KOLAKOWSKI DIRECTOR OF EVANSTON CHILDREN'S THEATRE JAMES AND THE GIANT PEACH 1,125.00 3720 CULTURAL ARTS PROGRAMS Total 3,020.65 4300 ENVIRONMENTAL SERVICES 62340 DAVEY RESOURCE GROUP TREE KEEPER 7 1-YEAR SUBSCRIPTION 2,100.00 4300 ENVIRONMENTAL SERVICES Total 2,100.00 4320 FORESTRY 284503 65515 PIZZO NATIVE PLANT NURSERY, LLC PLANTS FOR INGRAHAM PARK 1,835.75 65005 DES PLAINES MATERIAL & SUPPLY LLC TOP SOIL 666.00 62385 ANDREW ROACH REPLACEMENT GARDEN LIGHT 65.98 4320 FORESTRY Total 2,567.73 4330 GREENWAYS 62195 LURVEY LANDSCAPE SUPPLY FABRIC AND STAPLES FOR CURRY PARK 60.95 62199 GROVER WELDING COMPANY REPAIR ALUMINUM BLEACHERS 190.00 62199 NATIONAL AWARDS & FINE GIFTS PLAQUE - OTTO AND GRETA VATNE 22.00 62199 NUTOYS LEISURE PRODUCTS PLAYGROUND PARTS FOR ACKERMAN PARK 147.20 65005 CLESEN WHOLESALE PLANTS FOR ALEXANDER PARK 118.50 65005 CLESEN WHOLESALE PLANTS FOR CIVIC CENTER 360.30 65005 CLESEN WHOLESALE PLANTS FOR FLEETWOOD 193.05 65005 CLESEN WHOLESALE PLANTS FOR HOWARD/CHICAGO 102.70 65005 CLESEN WHOLESALE PLANTS FOR PHILBRICK/HARPER 365.15 65005 CLESEN WHOLESALE PLANTS FOR PHILBRICK/HARPER/ST. PAUL 134.30 65005 CLESEN WHOLESALE PLANTS FOR POTS 871.20 65005 CLESEN WHOLESALE PLANTS FOR ST. PAUL 171.60 65005 CLESEN WHOLESALE PLANTS FOR TWIGGS 64.15 4330 GREENWAYS Total 2,801.10 4520 TRAF. SIG.& ST LIGHT MAINT 64005 COMED UTILITIES-COMED 106.15 64006 COMED UTILITIES-COMED 897.62 64006 COMED UTILITIES-COMED 9,621.05 64007 COMED UTILITIES-COMED 76.16 64008 DYNEGY UTILITIES-DYNEGY 281.77 4520 TRAF. SIG.& ST LIGHT MAINT Total 10,982.75 5300 ECON. DEVELOPMENT 65522 CURT'S CAFE SOUTH PLANTER WATERING FOR WEST VILLAGE BUSINESS DISTRICT 500.00 5300 ECON. DEVELOPMENT Total 500.00 100 GENERAL FUND Total 280,527.78 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62490 OAKTON COMMUNITY COLLEGE GED REVIEW CLASS 50.00 4605 GENERAL ASSISTANCE ADMIN Total 50.00 175 GENERAL ASSISTANCE FUND Total 50.00 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62890 INFANT WELFARE SOCIETY MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 16,250.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 2,125.00 62970 CONNECTIONS FOR THE HOMELESS MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 11,250.00 62980 NORTH SHORE SENIOR CENTER MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 7,500.00 62990 METROPOLITAN FAMILY SERVICES MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 17,500.00 63067 CHILDCARE NETWORK OF EVANSTON MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 25,000.00 63068 IMPACT BEHAVIORAL HEALTH PARTNERS MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 15,000.00 63069 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 10,250.00 63070 PEER SERVICES, INC.MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 24,500.00 63071 SHORE COMMUNITY SERVICES MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 9,250.00 63120 MEALS AT HOME MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 2,000.00 67006 FRIENDSHIP BAPTIST CHURCH OF EVANSTON WEST END ETHNIC MARKET 1,918.50 67016 REBA EARLY LEARNING CENTER MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 1,875.00 67017 TRILOGY, INC.MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 7,500.00 67018 CENTER FOR INDEPENDENT FUTURES MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 1,875.00 67030 FAMILY FOCUS MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 8,750.00 67045 YOUTH & OPPORTUNITY UNITED MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 19,513.75 67090 LEARNING BRIDGE MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 7,125.00 67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT MENTAL HEALTH BOARD GRANT Q3 DISBURSEMENT 4,500.00 4651 HEALTH & HUMAN SERVICES Total 193,682.25 176 HEALTH AND HUMAN SERVICES Total 193,682.25 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 MOTOROLA SOLUTIONS, INC.ANNUAL (2017) MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT 20,602.08 5150 EMERGENCY TELEPHONE SYSTM Total 20,602.08 205 EMERGENCY TELEPHONE (E911) FUND Total 20,602.08 300 WASHINGTON NATIONAL TIF FUND 5476 CAPITAL PROJ.-WASHINGTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.2016 TIF REPORT PREPARATION 900.00 5476 CAPITAL PROJ.-WASHINGTON TIF Total 900.00 300 WASHINGTON NATIONAL TIF FUND Total 900.00 4101 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 335 WEST EVANSTON TIF FUND 5870 WEST EVANSTON TIF 62185 KANE, MCKENNA AND ASSOCIATES, INC.2016 TIF REPORT PREPARATION 900.00 5870 WEST EVANSTON TIF Total 900.00 335 WEST EVANSTON TIF FUND Total 900.00 345 CHICAGO-MAIN TIF 3400 CHICAGO-MAIN TIF LETTER OF CREDI 62185 KANE, MCKENNA AND ASSOCIATES, INC.2016 TIF REPORT PREPARATION 900.00 3400 CHICAGO-MAIN TIF LETTER OF CREDI Total 900.00 345 CHICAGO-MAIN TIF Total 900.00 415 CAPITAL IMPROVEMENTS FUND 4116 2016 BOND PROJECTS 616017 62145 WOODHOUSE TINUCCI ARCHITECTS RFQ 16-61 ROBERT CROWN 228,634.29 4116 2016 BOND PROJECTS Total 228,634.29 4117 2017 GO BOND ISSUANCE 617017 65515 CCJM ENGINEERS, LTD CITYWIDE GENERATOR EVALUATION 10,868.00 65515 COMMUNITY COUNSELLING SERVICE ROBERT CROWN FUNDRAISING CONSULTANT - AUGUST 2017 32,500.00 617024 65515 MECHANICAL EQUIPMENT, INC.SINGLE SOURCE PURCHASE-2 EMERGENCY HEAT EXCHANGERS 17,789.00 415450 65515 STEP UP FOR YOUTH, INC.REIMBURSEMENT FOR RACE DUE TO CONSTRUCTION 600.00 415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 48,869.33 517002 65515 ELANAR CONSTRUCTION JAMES PARK NORTH FIELD RENOVATIONS 165,235.18 617006 65515 CONSTRUCTION CONSULTING & DISBURSEMENT FLEETWOOD-JOURDAIN WASHROOM RENOVATIONS 50,671.97 417015 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.STREETLIGHT MASTER PLAN 10,799.98 4117 2017 GO BOND ISSUANCE Total 337,333.46 4216 2016 CAPITAL FROM OTHER SOURCES 416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 9,047.36 4216 2016 CAPITAL FROM OTHER SOURCES Total 9,047.36 415 CAPITAL IMPROVEMENTS FUND Total 575,015.11 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 480005 65515 RELIABLE & ASSOCIATES CONSTRUCTION CO., INC.*MAIN LIBRARY UNDERGROUND PARKING GARAGE PHASE 2 182,038.09 417024 65515 INTERRA, INC.MATERIAL TESTING SERVICES 945.00 62603 MOTIVATE INTERNATIONAL, INC.CAPITAL COSTS TO PURCHASE & INSTALL 1 DIVVY STATIONS 38,632.58 7005 PARKING SYSTEM MGT Total 221,615.67 7025 CHURCH STREET GARAGE 64005 DYNEGY UTILITIES-DYNEGY 4,960.82 7025 CHURCH STREET GARAGE Total 4,960.82 7036 SHERMAN GARAGE 64005 DYNEGY UTILITIES-DYNEGY 13,596.91 62509 TYCO INTEGRATED SECURITY LLC RECURRING ALARM SERVICE SHERMAN GARAGE 170.28 7036 SHERMAN GARAGE Total 13,767.19 7037 MAPLE GARAGE 64005 DYNEGY UTILITIES-DYNEGY 9,950.72 62509 TYCO INTEGRATED SECURITY LLC RECURRING ALARM SERVICE MAPLE GARAGE 175.73 56010 ENTERPRISE RETURN OF TAX PAYMENT INTENDED FOR COOK COUNTY 6,987.08 7037 MAPLE GARAGE Total 17,113.53 505 PARKING SYSTEM FUND Total 257,457.21 510 WATER FUND 4200 WATER PRODUCTION 56145 ULLIVAN CONSTRUCTION ENTERPRISES FIRE HYDRANT DEPOSIT REFUND 300.00 62315 FEDERAL EXPRESS CORP.SHIPPING 16.95 65095 OFFICE DEPOT OFFICE SUPPLIES 482.96 4200 WATER PRODUCTION Total 799.91 4208 WATER BILLING 62245 EUREKA SOLUTION WATER SMART EXPORT FILE 2,437.50 64540 VERIZON WIRELESS COMMUNICATIONS CHARGES 114.03 65070 WATER RESOURCES WATER METERS AND ACCESSORIES 4,175.00 4208 WATER BILLING Total 6,726.53 4210 PUMPING 64005 COMED UTILITIES-COMED 72.30 64005 DYNEGY UTILITIES-DYNEGY 166,174.73 4210 PUMPING Total 166,247.03 4220 FILTRATION 65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE 2,384.00 65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)7,636.96 62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 1,285.00 4220 FILTRATION Total 11,305.96 4225 WATER OTHER OPERATIONS 62340 ANDREWS TECHNOLOGY HMS, INC.ANDREWS TECHNOLOGY TIME & ATTENDANCE SOFTWARE 4,845.00 62180 KARRA BARNES CMMS SPECIALIST CONTRACT SALARY 2017 7,500.00 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 109.77 4225 WATER OTHER OPERATIONS Total 12,454.77 4230 WATER CAPITAL OUTLAY 65550 BURRIS EQUIPMENT CO.PURCHASE OF EXCAVATOR FOR WATER DEPT.101,620.00 4230 WATER CAPITAL OUTLAY Total 101,620.00 4310 RECYCLING AND ENVIRONMENTAL MAIN 64005 COMED UTILITIES-COMED 788.13 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 788.13 5102 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 4540 DISTRIBUTION MAINTENANCE 65055 MID AMERICAN WATER OF WAUCONDA INC.2017 PURCHASE OF WATER DISTRIBUTION SYSTEM MATERIALS 14,364.70 4540 DISTRIBUTION MAINTENANCE Total 14,364.70 510 WATER FUND Total 314,307.03 515 SEWER FUND 4530 SEWER MAINTENANCE 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 109.77 4530 SEWER MAINTENANCE Total 109.77 515 SEWER FUND Total 109.77 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62405 SOLID WASTE AGENCY NORTHERN COOK DISPOSAL FEES FOR FY 2017 61,176.48 62415 COLLECTIVE RESOURCE INC.PLASTIC FILM COLLECTION 2017 157.00 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 61,333.48 520 SOLID WASTE FUND Total 61,333.48 600 FLEET SERVICES FUND 7710 MAJOR MAINTENANCE 65090 MAGID GLOVES MFG. CO. INC NITRIOLE COATED GLOVES 211.08 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 264.20 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 264.20 65035 WARREN'S SHELL SERVICE GAS FOR GREENWAYS CANS 242.74 65035 ACCURATE TANK TECHNOLOGIES FUEL PUMP REPAIRS 683.50 65035 GAS DEPOT INC.7,000 GALLONS B20 FUEL 15,152.41 65035 GAS DEPOT INC.7,000 GALLONS DIESEL 15,225.98 65035 GAS DEPOT INC.8,000 GALLONS UNLEADED 15,335.44 65035 GAS DEPOT INC.8,001 GALLONS UNLEADED 17,021.56 65035 MID-TOWN PETROLEUM ACQUISITION LLC DBA:DIESEL EXHAUST FLUID 339.20 65060 1ST AYD CORPORATION CHEMICALS 895.09 65060 1ST AYD CORPORATION GLOVES AND WIPES 147.11 65060 ATLAS BOBCAT, INC.#640 WINDOW LATCH 80.07 65060 ATLAS BOBCAT, INC.#640 WINDOW LATCH 78.37 65060 CERTIFIED LABORATORIES 55 GALLON DRUM RE4D GREASE 2,644.00 65060 CERTIFIED LABORATORIES OOO GREASE 923.31 65060 CUMBERLAND SERVICENTER 712 REPAIRS 1,315.16 65060 CUMBERLAND SERVICENTER PANEL LIGHTS #718 210.33 65060 CUMBERLAND SERVICENTER RELAY 35.04 65060 CUMBERLAND SERVICENTER SEAT CUSHION 288.29 65060 DOUGLAS TRUCK PARTS LED LIGHTS 239.05 65060 DUXLER TIRE & CAR CENTER STRUT REPAIR 64.93 65060 HAVEY COMMUNICATIONS INC.REBUILD REAR DECK 94.60 65060 LEACH ENTERPRISES, INC.EXHAUST CLAMPS 190.77 65060 LEACH ENTERPRISES, INC.WASHER FLUID 185.20 65060 MONROE TRUCK EQUIPMENT LIFT CYLINDERS 1,125.22 65060 PATTEN INDUSTRIES #683 LIFT CYL REPAIR 1,094.25 65060 PATTEN INDUSTRIES 683 REPAIRS 1,094.25 65060 PATTEN INDUSTRIES C CREDIT -439.89 65060 PATTEN INDUSTRIES e#683 BUCKET EDGE 547.06 65060 PATTEN INDUSTRIES TAIL LIGHT 84.44 65060 PATTEN INDUSTRIES TAIL LIGHTS 84.44 65060 RUSSO POWER EQUIPMENT FILTERS 69.32 65060 STANDARD EQUIPMENT COMPANY 661 REPAIRS 40.35 65060 STANDARD EQUIPMENT COMPANY 668 REPAIRS 1,171.80 65060 STANDARD EQUIPMENT COMPANY HOSE REEL #956 213.60 65060 STANDARD EQUIPMENT COMPANY VACTOR REPAIRS 996.64 65060 TERMINAL SUPPLY CO.CABLE TIES 160.38 65060 WEST SIDE EXCHANGE #609 REPAIRS 598.27 65060 WEST SIDE EXCHANGE #659 FUEL SOLENOID REPLACEMENT 1,935.69 65060 WEST SIDE EXCHANGE #659 RTD REPAIRS...3,770.43 65060 WEST SIDE EXCHANGE TIE ROD ENDS 259.49 65060 GEIB INDUSTRIES, INC.713 HYD HOSE 373.55 65060 INTERSTATE POWER SYSTEMS, INC.312 SPEED SENSOR 110.94 65060 FUTURE ENVIRONMENTAL, INC.USED OIL PICK UP 35.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.321 LATCH 43.44 65060 GLOBAL EMERGENCY PRODUCTS, INC.SCREEN INTAKE 134.79 65060 FOSTER COACH SALES, INC.MEDIUM DUTY FENDERETTE 214.27 65060 MOBILITYWORKS 504 REPAIRS TO LIFT 69.89 65060 SPEX HAND WASH C AR WASHES 159.00 65060 SPEX HAND WASH CAR WASHES 1,745.50 65060 SPEX HAND WASH CAR WASHES & A DETAIL 406.00 65060 ULINE NITRILE GLOVES 224.57 65060 REINDERS, INC.531 HOSES 515.17 65060 REINDERS, INC.CREDIT -76.19 65060 CARQUEST EVANSTON EXHAUST CLAMP 5.02 65060 GOLF MILL FORD #170 SHIFTER PARTS 185.02 65060 GOLF MILL FORD #350 SEAT BELT 191.48 65060 GOLF MILL FORD #50 A/C HOSES 51.77 65060 GOLF MILL FORD #69 LIGHT M ODULE 322.93 65060 GOLF MILL FORD #811 KIT 24.92 65060 GOLF MILL FORD 110 BATTERY 38.09 65060 GOLF MILL FORD 16 RUNNING B ORD ASSY 1,499.42 65060 GOLF MILL FORD 549 REPAIRS 295.70 65060 GOLF MILL FORD 811 MIRROR & EVAPORATOR 774.59 65060 GOLF MILL FORD BRACKET 96.84 65060 GOLF MILL FORD CREDIT -13.72 65060 GOLF MILL FORD FUEL TANK 771.51 65060 GOLF MILL FORD HANDLE 24.63 65060 GOLF MILL FORD SOCKET 317.11 65060 R.N.O.W., INC.#713 REPLACEMENT OF MAIN VALVE BODY 4,584.75 65060 R.N.O.W., INC.#713 SWEEP CYL REPAIR 1,458.68 6103 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 65060 SUBURBAN ACCENTS, INC.GRAPHICS 500.00 65060 SUBURBAN ACCENTS, INC.NUMB ERS AND LETTERS 1,485.00 65060 ORLANDO AUTO TOP 315 ARMREST RECOVERED 265.00 65060 ORLANDO AUTO TOP 316 ARMREST RECOVERED 390.00 65060 ORLANDO AUTO TOP 317 ARMREST RECOVERED 390.00 65060 ORLANDO AUTO TOP 69 SEAT RECOV ERED 700.00 65060 ORLANDO AUTO TOP SEAT RECOVERED 175.00 65060 LAWSON PRODUCTS, INC.CHEMICALS FOR CLEANING V VEHICLE'S 155.94 65060 CHICAGO PARTS & SOUND, LLC BRAKE ROTORS 306.66 65060 CHICAGO PARTS & SOUND, LLC MOTOR CRAFT FILTERS 431.47 65060 ADVANCED PROCLEAN INC.POWER WASHING OF EQUIPMENT 1,078.05 65060 M & A TOOLS REPAIR OF SHOP IMPACT WRENCH 235.00 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 22.92 65060 APC STORES, INC., DBA BUMPER TO BUMPER BLOWER MOTOR 95.27 65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE ROTORSS 214.95 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 1,238.07 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 47.69 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYD FILTER 206.44 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTING 187.80 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 110.96 65060 APC STORES, INC., DBA BUMPER TO BUMPER LED LIGHTS 151.15 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 51.28 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 420.08 65060 APC STORES, INC., DBA BUMPER TO BUMPER QUARTS OF OIL 83.76 65060 APC STORES, INC., DBA BUMPER TO BUMPER WASHER PUMP 25.29 65060 APC STORES, INC., DBA BUMPER TO BUMPER WHEEL LUG NUTS 12.84 65060 APC STORES, INC., DBA BUMPER TO BUMPER YELLOW MARKER LIGHTS 21.66 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #629 GER BOX 1,371.01 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #636 OIL PAN 481.10 65065 WENTWORTH TIRE SERVICE 5 NEW TIRE PURCHASES 563.05 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 2,102.92 65065 WENTWORTH TIRE SERVICE TIRE REPAIR AND RECAP SERVICE 97.00 7710 MAJOR MAINTENANCE Total 113,465.18 600 FLEET SERVICES FUND Total 113,465.18 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62375 UNITED RENTALS ANNUAL ROLLER RENTAL FOR STREETS...2,642.13 62402 NISSAN MOTOR ACCEPTANCE CORP SEPTEMBER LEASE PAYMENT 927.44 65550 BRUNSWICK COMMERCIAL & GOVERNMENT PURCHASE OF NEW BOAT &TRAILER #433 &434 95,404.00 7780 VEHICLE REPLACEMENTS Total 98,973.57 601 EQUIPMENT REPLACEMENT FUND Total 98,973.57 605 INSURANCE FUND 7801 EMPLOYEE BENEFITS 66054 SENIORS CHOICE SENIORS CHOICE INVOICE 1,646.36 7801 EMPLOYEE BENEFITS Total 1,646.36 605 INSURANCE FUND Total 1,646.36 Grand Total 1,919,869.82 7104 of 504 CITY OF EVANSTON BILLS LIST PERIOD ENDING 10.10.2017 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,196,528.92 VARIOUS TWIN EAGLE NATURAL GAS-AUGUST 7,481.11 VARIOUS VARIOUS WORKERS COMP 57,555.04 1,261,565.07 SEWER 7555.68305 IEPA LOAN DISBURSEMENT SEWER FUND 171,173.91 7560.68305 IEPA LOAN DISBURSEMENT SEWER FUND 140,310.49 7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11 7600.68305 IEPA LOAN DISBURSEMENT SEWER FUND 597,602.75 7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70 7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08 1,367,533.04 2,629,098.11 Grand Total 4,548,967.93 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 8105 of 504 For City Council meeting of October 9, 2017 Item A3.1 Business of the City by Motion: Fleetwood Jourdain HVAC and Electrical Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Fleetwood-Jourdain Center HVAC and Electrical Improvements (Bid No. 17-50) Date: October 9, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the Fleetwood-Jourdain Center HVAC and Electrical Improvements with Central Lakes Construction Company, Inc. (749 Pinecrest Drive, Prospect Heights, IL) in the amount of $1,988,485.00. Funding Source: Funding is from the Capital Improvement Fund in the amount of $412,000 in 2016 General Obligation Bonds, $950,000 in 2017 General Obligation Bonds, and $584,000 in 2018 General Obligation Bonds (which the City Council will need to approve in the 2018 adopted budget). A further breakdown of funding is as follows: Project Account Available Budget Project Amount Fleetwood HVAC and Elec. (2016 G.O. Bonds) 415.40.4116.65515 - 616007 $362,000.00 $362,000.00 Fleetwood HVAC and Elec. (2017 G.O. Bonds) 415.40.4117.65515 - 616007 $900,000.00 $900,000.00 Energy Efficiency Impr. (2016 G.O. Bonds) 415.40.4116.65515 $50,000.00 $50,000.00 Energy Efficiency Impr. (2017 G.O. Bonds) 415.40.4117.65515 $50,000.00 $50,000.00 Fleetwood HVAC and Elec. (2018 G.O. Bonds – to be included in 2018 budget proposal) 415.40.4118.65515 - 616007 $700,000.00 $584,000.00 Total $2,062,000.00 $1,988,485.00 Memorandum 106 of 504 Livability Benefits: Built Environment: Enhance public spaces; Address indoor and outdoor air quality and light pollution Reduce Environmental Impact: Improve energy and water efficiency; Reduce greenhouse gas emissions Health and Safety: Promote healthy, active lifestyles Background Information: Constructed in 1957, the Fleetwood-Jourdain Community Center serves as a major recreation center for Evanston. The existing 23,000 square foot facility includes a regulated gymnasium, multipurpose activity rooms, fitness center, dance studio, commercial kitchen, craft rooms, and offices. The building’s HVAC system is over 20 years old and in a deteriorated condition. As the entire building is centralized through a single air handling unit, any system failures will result in the need to close the facility. The existing electrical system is original to the building’s construction, is deteriorated and well beyond its useful life. It is stressed during summer cooling conditions and replacement parts are no longer available. Replacement of these two critical building systems is needed at this time to ensure continued and safe operation of this vital City facility. On February 22, 2016, City Council approved the award of the engineering services for the Fleetwood-Jourdain HVAC/Electrical Improvements to Clark Dietz. Since then, Clark Dietz has prepared documents to provide the necessary mechanical and electrical improvements at this facility. The project was first issued for bid in the winter of 2017 but due to funding constraints and a lack of bid responses (only one bid was received), the bid was canceled and the project was reissued for bid in the summer of 2017. Planned improvements incorporated in the current bid include: 1. Removal of the existing air handler and condensing unit and replacement with new roof top units. 2. Removal and replacement of the existing air distribution system. 3. Removal and replacement of the existing electrical service and distribution panels. 4. Paving and draining of an existing tunnel below the building used to distribute conditioned air and other utilities. 5. Bid Alternate 1 – Removal and replacement of various lighting systems and controls throughout the building. Analysis: On August 24, 2017 the City issued bid documents for the project and on September 19, 2017 the City received and publicly read four (4) bids. Please note, in addition to publicly advertising the bid in the Chicago Tribune, project bid documents were sent directly to eighty-nine (89) prospective contractors. Bid results were as follows: 107 of 504 Contractor Address Base Bid Alternate 1 Central Lakes Construction Co. 749 Pinecrest Drive, Prospect Heights, IL 60070 $1,952,890.00 $35,595.00 F.H. Paschen, S.N. Nielsen & Associates, Llc. 5515 N. East River Road, Chicago, IL 60656 $2,353,000.00 $39,000.00 Bee Liner Lean Services 9444 Oak Park Ave, Oak Lawn, IL 60453 Non-responsive Structures Construction Llc 2300 W. Diversey Ave, Chicago, IL 60647 Non-responsive Bee Liner Lean Services has been determined to be non-responsive as they failed to provide a complete bid submission including a failure to submit the original bid bond as required. Structures Construction has been determined to be non-responsive as they failed to provide appropriate and verifiable references for similar size projects with a similar scope of work. Bid documents included one alternate item as follows: Alternate 1 – This alternate includes the removal and replacement of existing gymnasium lighting and lighting controls throughout the building. This item is recommended for award as it will improve the building’s energy efficiency performance. Energy efficiency funding budgeted annually in the Capital Improvement Program will be used to pay for this item. A breakdown of the recommended bid award is: Item Cost Base Bid $1,952,890.00 Alternate 1 $35,595.00 Total $1,988,485.00 Central Lakes Construction is meeting the goals of the City’s M/W/EBE program. They are showing an initial due diligence to comply with the LEP program and have indicated a willingness to work with the Business Compliance Coordinator to employ Evanston residents (see attached memo for more information). Please note that all bidders initially requested an LEP waiver due to the technical complexity of this project and a lack of availability of Evanston residents with appropriate skills. The City’s consultant contacted Central Lakes Construction’s references which indicate they have performed a variety of similar improvement projects with successful results. Staff therefore recommends that the Base Bid plus Bid Alternate 1 be awarded to Central Lakes Construction for a total amount of $1,988,485.00. 108 of 504 Legislative History: On 02/22/2016, City Council approved a contract for engineering services with Clark Dietz Engineers Attachments: Compliance Review Memo, dated 10/9/17 109 of 504 Fleetwood-Jourdain Center HVAC and Electrical Improvements - Construction, Bid 17-50, M/W/EBE Memo 10.09.2017 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Fleetwood-Jourdain Center HVAC and Electrical Improvements - Construction Bid 17-50 Date: October 9, 2017 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Fleetwood-Jourdain Center HVAC and Electrical Improvements - Construction, Bid 17-50, Central Lakes Construction Company’s total base bid is $1,988,485.00 and they will receive 62.4% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE April Cobra Enterprise, Inc 1250 S. Grove Avenue Barrington, IL 60010 Construction $25,000.00 1.2% X Gim Electrical Company 4150 N. Milwaukee Ave Chicago, IL 60641 Electrical $461,500.00 23.2% X Voris Mechanical Inc. 370 Windy City Pointe Drive Glendale Heights, IL 60139 HVAC $770,000.00 38% X Total M/W/EBE $1,256,500.00 62.4% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 110 of 504 For City Council meeting of October 9, 2017 Item A3.2 Business of the City by Motion: Alley Paving Change Order For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager Subject: 2017 Alley and Street Improvements Project (Bid No. 17-38) Change Order No. 2 Date: September 26, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the 2017 Alley and Street Improvements project with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount of $131,880.25. This will increase the contract amount from $1,446,774.60 to $1,578,654.85 and provide a time extension of 195 days from November 17, 2017 to May 31, 2018, for only the work associated with this change order. Funding Source: Funding will be provided from the following Capital Improvement Fund 2017 & 2018 General Obligation Bond Accounts: Budget Description Account# Funding Available Contract Amount 2017 Neighborhood Traffic Calming & Pedestrian Safety 415.40.4117.65515-417018 $43,000 $43,000.00 2018 Neighborhood Traffic Calming & Pedestrian Safety (to be considered by City Council as part of 2018 budget) 415.40.4118.65515-417018 $12,500 $12,485.25 2017 Safe Routes to School 415.40.4117.65515-416519 $12,000 $12,000.00 2017 Bike Infrastructure Improvements 415.40.4117.65515-417020 $54,000 $54,000.00 NU Easement Fees (authorized in 2016) 415.40.4217.65515-417017 $105,252 $10,395.00 Totals: $131,880.25 Memorandum 111 of 504 Livability Benefits: Built Environment: enhance public spaces and provide complete streets Health & Safety: improve emergency prevention and response Background Information: On July 24, 2017, the City Council awarded the 2017 Alley and Street Improvements project to Schroeder & Schroeder, Inc. On August 14, 2017, the City Council approved Change Order No. 1 for the widening of Callan Avenue, which increased the contract amount from $1,301,882.10 to $1,446,774.60. Analysis: This change order consists of two items. Item 1 – Hazardous Material Disposal Paving the alley north of Simpson, east of the railroad right-of-way is included in the original scope of work 2017 Alley and Street Improvements contract that was approved by the City Council on July 24, 2017. As part of the project, the contractor performed soil testing in September of this year. During this testing, the contractor found hazardous material in the small east / west portion of the alley adjacent to the railroad embankment. The removal and disposal of the lead-contaminated soil which has been designated as hazardous waste has to be performed by appropriately trained/certified contractor. Therefore Schroeder & Schroeder is required to hire an environmental consulting firm and a HAZWOPER contractor to treat the hazardous soil and/or dispose of the treated soil as per EPA guidelines. They are also required to monitor the entire hazardous waste treatment and disposal process by a certified consulting firm and a complete report with documentation has to be submitted to the waste disposal site. Schroeder & Schroeder has provided a proposal to hire the specialty subcontractors to complete this work. Staff has reviewed the proposal and believes the cost to be reasonable. In order to keep the project moving and complete the construction of the alley this construction season the City Manager authorized that this portion of the change order work may proceed. Funding for the additional construction work to remove the hazardous waste will be from 415.40.4217.65515. On August 15, 2016, the City Council authorized the use of easement fees from Northwestern University in the amount of $125,168 to supplement funding for the 2016 Alley Paving project. Of that total, only $19,916 was spent, leaving a balance of $105,252. As there is no additional funding available in this year’s CIP allocation for the 2017 Alley Improvement project, staff recommends using a portion of the remaining easement fees to pay for this change order. Item 2 – Pedestrian Crosswalks Pedestrian crosswalks have been requested to be installed in three locations: • Dempster Street at Ashland Avenue • South Blvd. at Forest Avenue • Oakton Street at Dewey Avenue 112 of 504 Staff is recommending that this work be added to the 2017 Alley and Street Improvements project because the project already has favorable bid prices for many of the pay items needed to install the sidewalk bump-outs at the new pedestrian crosswalks. Adding this work by change order will also expedite the schedule for the crosswalk installations. The intersections on Dempster Street and South Blvd. are under the jurisdiction of the State of Illinois, the City had to seek approval from the Illinois Department of Transportation (IDOT) for this work. After a lengthy review and revision process, IDOT has recently advised staff to prepare the final plans for submittal along with permit request from the selected contractor. The proposed crossing on Oakton Street does not need IDOT approval as it is under the City’s jurisdiction. The scope of this portion of the change order includes construction of sidewalk ADA accessible ramps, curb extensions, drainage structure relocations, pavement markings, signage installation and related restoration work at the subject locations. Although every effort will be made for the contactor to complete the work by mid-November, IDOT’s permitting process and weather/temperature conditions may require this work to be completed in spring 2018. This will require a time extension of 195 days, extending the contract end date from 11/17/17 to 5/31/18, but the extension will be only for work associated with this portion of the change order. This change order will increase the contract value by $121,485.25. This work would normally be paid from the Neighborhood Traffic Calming line item; however, the cost of work at all three locations exceeds the remaining funding for 2017. Additional funding is available in the CIP from Bike Infrastructure Improvements and Safe Routes to School, as these two projects ended up costing less than budgeted. Remaining funding in the amount of $12,500 would need to be budgeted in the 2018 CIP. Legislative History: On October 10, 2016, City Council recommended approval of a crosswalk on Dempster Street at Ashland Avenue intersection. On July 24, 2017, City Council awarded the construction contract for Bid No. 17-38. On August 14, 2017, City Council approved Change Order No 1 to the construction contract for Bid No. 17-38. Attachments: Change Order No. 2 Summary of Prices 113 of 504 CITY OF EVANSTON CHANGE ORDER Order No. 2 Date: 10/04/17 Agreement Date: 7/24/17 PROJECT: 2017 Alley and Street Improvements Project (Bid No. 17-38) OWNER: City of Evanston CONTRACTOR: Schroeder & Schroeder, Inc. The following changes are hereby made to the AGREEMENT: The scope of work has been modified to include additional pedestrian crosswalk improvements on Dempster Street/Ashland Avenue, South Boulevard/Forest Avenue, and Oakton Street/Dewey Avenue. Work includes construction of sidewalk ADA accessible ramps, curb extensions, drainage structure relocations, pavement markings, signage installation and related restoration work. The scope of work also includes the removal and disposal of the lead-contaminated soil which has been designated as hazardous waste which has to be performed by appropriately trained/certified contractor for the alley paving project north of Simpson and east of the railroad right -of-way. Change to CONTRACT PRICE: $ 131,880.25 Original CONTRACT PRICE: $ 1,301,882.10 Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 1,446,774.60 Total change in CONTRACT PRICE for this CHANGE ORDER $ 131,880.25 The CONTRACT PRICE including this CHANGE ORDER will be $ 1,578,654.85 Original Date for Contract Completion November 17, 2017 Time Extension (in calendar days) 195 Modified Date for Contract Completion See note below Note: Change Order 2 time extensions are as noted below:  The hazardous soil disposal change order work will be extended by two weeks until December 1, 2017  Due to permitting process requirements with IDOT and weather conditions, the sidewalk bump- outs work will be extended by 195 days until May 31, 2018, as needed.  All other work under this project will be completed per the original contract completion date. Approved by (Owner): City of Evanston Date Accepted by (Contractor): Schroeder & Schroeder, Inc. Date 114 of 504 115 of 504 116 of 504 For City Council meeting of October 9, 2017 Item A3.3 Business of the City by Motion: Purchase of Trees and Planting Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Subject: Purchase of Trees and Planting Services for Fall Planting Date: October 2, 2017 Recommended Action: Staff recommends approval of the purchase of 239 trees and planting services for 115 trees from Suburban Tree Consortium (STC) in the amount of $54,367.00. Funding Source: Funding for this purchase is provided from two sources as outlined in the table below. The first is a general fund line item in the Forestry Division budget – 100.40.4320.65005. The total budget within this line item is $135,000, has a current balance of $55,152.00, and is used for both the spring and fall planting seasons. The second source of funding is deposited into account 100.40.4320.65005 - the “Replant Express” program. This program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are twenty-one additional trees being planted through this program which generated $5,250.00 in payments. Funding Source Amount Forestry Division General Funds $135,000.00 Replant Express Funds $5,250.00 Livability Benefits: Climate & Energy: Improve energy and water efficiency Natural Systems: Protect and restore natural ecosystems Summary: The STC solicits quotes each spring and fall from participating nurseries for us. In February, staff sent a listing of the required trees for parkway planting this fall season to Memorandum 117 of 504 the STC. The STC then solicited and received bids from member area nurseries to attempt to procure the trees we needed. Using the STC, we were able to locate most of the 2”/2.5” diameter tree species in the quantity we needed. Due to an overall shortage of trees from local nurseries, we had to settle for 1.75” diameter trees for ten of the needed tree species. Residents are also able to choose the tree species for their parkway from a list of 5-6 available options. Most residents typically return the form with their preferred choice of tree. Once all of the quotes were finalized, the grand total for all 239 STC trees is $42,156.00, which includes delivery costs for the 78 trees being planted by City crews. The trees are being supplied by Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL) and Possibility Place Nursery (7548 W. Monee-Manhattan Rd., Monee, IL). In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley & Lahaie, Ltd. (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for planting different size trees, which are agreed to in writing with the STC and all member municipalities. Staff has set up a preliminary agreement with PLL for them to plant 115 trees on City parkways for a total cost of $12,211.00. Once this agreement is approved, PLL will pick up their trees directly from the nurseries, deliver them to the individual sites, and plant them. Legislative History: In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this membership is that by merging orders with other municipalities, our buying power is increased through economies of scale. In addition, Resolution 60-R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is appropriated. Another advantage of membership is our ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species we will need in future years. Attachments: Nursery order confirmation Planting contract cost sheet 118 of 504 119 of 504 120 of 504 SPECIES Nursery SIZE QUANTITY PRICE DELIVERY INSTALLA TION TOTAL COST WITH INSTALL INSTALL CREW oak, Bur Goodmark 1.75"10 180$ -$ -$ 1,800$ COE Oak, Northern Red Goodmark 1.75"5 180$ -$ -$ 900$ COE crabapple 'red jewel'Goodmark 1.75"5 116$ -$ -$ 580$ COE Tuliptree Goodmark 1.75"10 119$ -$ -$ 1,190$ COE sweetgum happidaze Goodmark 1.75"8 155$ -$ -$ 1,240$ COE Dogwood Kousa Goodmark 1.75"1 160$ -$ -$ 160$ COE Dogwood 'June Snow'Goodmark 1.75"1 160$ -$ -$ 160$ COE Dogwood "cherokee princess"Goodmark 1.75"8 155$ -$ -$ 1,240$ COE turkish filbert Goodmark 1.75"10 158$ -$ -$ 1,580$ COE oak 'Beacon'Goodmark 2"10 180$ -$ -$ 1,800$ COE Locust, Purple Robe Goodmark 2"10 170$ -$ -$ 1,700$ COE Dawn Redwood Goodmark 2"5 155$ 21$ 82$ 1,290$ PUGSLEY Beech, Rohanii Goodmark 2"10 230$ 21$ 82$ 3,330$ PUGSLEY Ginkgo 'Magyar'Goodmark 2"12 257$ 21$ 82$ 4,320$ PUGSLEY elm, Princeton Goodmark 2"16 170$ 21$ 82$ 4,368$ PUGSLEY elm, new horizon Goodmark 2"10 170$ 21$ 82$ 2,730$ PUGSLEY Japanese lilac Goodmark 2.5"10 226$ 24$ 87$ 3,370$ PUGSLEY Coffeetree 'espresso'Goodmark 2.5"10 225$ 24$ 87$ 3,360$ PUGSLEY Zelkova city sprite Goodmark 1.75"8 235$ 21$ 82$ 2,704$ PUGSLEY Zelkova green vase Goodmark 2"2 235$ 21$ 82$ 676$ PUGSLEY Oak, Scarlet Goodmark 2"17 180$ 21$ 82$ 4,811$ PUGSLEY Yellowood Goodmark 2"12 226$ 21$ 82$ 3,948$ PUGSLEY Oak, Swamp White Goodmark 2"5 173$ 21$ 82$ 1,380$ PUGSLEY Oak, Swamp White Possibility Place 1.5"12 80$ -$ -$ 960$ COE Ponderosa Pine Possibility Place 7 ft 3 95$ -$ -$ 285$ COE Oak, Red Possibility Place 2"6 140$ -$ -$ 840$ COE Oak, Chinkapin Possibility Place 2"10 140$ -$ -$ 1,400$ COE Oak, Bur Possibility Place 2"10 140$ -$ -$ 1,400$ COE Coffeetree Possibility Place 2"1 115$ -$ -$ 115$ COE Oak, Shingle Possibility Place 2"2 140$ -$ -$ 280$ COE Cost for 239 trees and installation of 115 53,917$ Delivery cost of 78 trees installed by COE 450$ Total Project Cost 54,367$ PLANTING CONTRACT COST SHEET 121 of 504 For City Council meeting of October 9, 2017 Item A3.4 Business of the City by Motion: Police and Firefighter Pension 2017 Actuarial Report For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Timothy Schoolmaster, Police Pension Board Deron Daugherty, Firefighters Pension Board Subject: January 1, 2017 Police and Firefighter Pension Actuarial Report Date: October 7, 2017 Recommended Action: The Police Pension Board, Firefighter Pension Board and City Treasurer recommend that City Council review and approve the January 1, 2017 Actuarial Valuation for usage in the 2017 Tax Levy (receivable in 2018) for Police and Firefighter Pension funding purposes. The City Treasurer recommends approval of an increase of $421,742 to the Annual Required Contribution (ARC) to be included in the 2017 Tax Levy. This recommendation is based on no changes in actuarial assumptions from the January 1, 2016 actuarial study. Police and Firefighter Pension Boards recommend the Annual Actuarial Required Contribution (ARC) in the amount of $1,469,252. The increase in ARC is the result of a decrease from 6.5% to 6.25% for the assumed investment return rate. The current combined ARC is $18,385,909. This ARC is funded through a combination of Property Taxes and Personnel Property Replacement Taxes each year. Funding Source: The funding of this study is being split three ways for 2017. The Police Pension and Firefighters Pension will each pay $6,166 and the General Fund will pay $6,167 for this report at a total cost of $18,500. Livability Benefit: Innovation & Process: Support Local Government Best Practices Memorandum 122 of 504 Page 2 of 5 Summary: The major issues identified in this year’s report center around three areas: 1. Plan Performance – There are many performance measures, but those highlighted by the Actuary as impacting the funding increase requirement are as follows: a. Average salary for both plans were slightly above the assumed rate of increase i. Firefighters Pension - 4.47% Actual and 4.34% assumed rate ii. Police Pension 4.55% Actual and 4.34% assumed rate This variance is calculated in the increase in normal costs for both funds. b. Investment Rate of Return for both plans were above last year’s levels as noted below and the assumed rate of return is 6.5% for that period. i. Firefighters Pension Actuarial return – 5.55% ii. Police Pension Actuarial return – 7.22% Returns that are above the actuarial assumption create an actuarial gain in the plan and returns that are below create an actuarial loss. These changes in turn impact the total unfunded liability and funded ratio. 2. Assumption Changes – Assumption changes are considered periodically to address changes in regulations, changes in the investment market and/or changes in demographics/experience. Below is a listing of changes evaluated in this year’s report: a. Investment/Discount Rate – The previous assumed investment rate is 6.5% on all investments. This year’s analysis shows information for both this rate and for a rate reduced to 6.25%. Reducing the rate in the 2017 analysis was discussed and recommended in the 2016 analysis report. This report is can be viewed at http://www.cityofevanston.org/assets/cc- packet-20161010%20-%20updated%20with%20footers.pdf The Police and Firefighters pension advisors, the current actuary, Moody’s, and Fitch Ratings Agencies all project long term investment returns for downstate pensions funds under current regulations to be at or below 6.25%. This reduction in the assumed investment rate of return is clearly defined as a funding increase of $1,047,510. Below is a summary of the prior year and proposed Annual Required Contribution and funding levels. 123 of 504 Page 3 of 5 INTEREST RATE ASSUMPTION OF 6.5% Police Pension Fund Firefighter's Pension Fund 2017 City Recommend Minimum Contribution at 6.50%$10,237,200 $8,148,709 Funded Ratio 46.6%43.6% OPTION 1 - CHANGE IN INVESTMENT RATE TO 6.25%$11,083,443 $8,771,718 Funded Ratio 46.9%43.2% Increase over 2017 Contribution $846,243 $623,009 OPTION 2 - N0 CHANGES IN ASSUMPTIONS $10,462,704 $8,344,947 Funded Ratio 48.4%44.5% Increase over 2016 Contribution $225,504 $196,238 STATE DEPARTMENT OF INSURANCE ACTUARY REPORT $7,005,290 $5,588,765 Funded Ratio 54.0%48.0% Decrease over Recommended City funded level ($3,457,414) ($2,756,182) OPTION 1: This option shows the funding contributions and funding ratio if the investment rate is changed from 6.5% to 6.25%. This is listed as Option 1 due to the recommendation made in the 2016 Actuarial Report. This Option will result in an Annual Required Contribution (ARC) increase of $1,469,252 increasing the combined ARC for both funds to $19,855,161. This Option would result in a recommended increase to the 2017 tax levy of 3.7% unless other funding sources or other expense reductions are considered. This option is recommended by the Police and Firefighter Pension Boards. OPTION 2: This option makes no change in assumptions to the previous year’s analysis and results in an increase to the ARC of $421,742 and a total ARC of $18,807,651. This Option would result in a recommended increase to the 2017 tax levy of 1.06% unless other funding sources or other expense reductions are considered. This option is recommended in the 2018 Proposed Budget document to be reviewed by the City Council on October 16, 2017. Department of Insurance Report: The Illinois Department of Insurance produces an actuarial report each year in accordance with the minimum allowable funding methods per state statute. This report uses: • A higher interest rate assumption – 6.75% • The Projected Unit Credit Method 124 of 504 Page 4 of 5 Both of these differences result in a lower funding level, and as noted above result in a funding level that is $7.26 million less than the funding for Option 1 and $6.21 million less than the funding level for Option 2. It is important to note that Foster and Foster prepares both the City’s actuarial study and the study used by the Illinois Department of Insurance. This clearly shows the differences that methodology and assumptions can make in funding a pension system. Representatives of Foster and Foster will be in attendance to explain this year’s report. Both the Police and Firefighter Pension Boards are not willing to support the utilization of the state minimum contribution levels. Neither can support the utilization of an analysis that creates funding levels at a higher percentage ratio but requires less overall funding to achieve such a ratio. Finally, the 2016 Actuarial Report delivered to the City Council on October 10, 2016 outlined several changes needed in that report that resulted in a major increase over the previous year’s Annual Required Contribution. That report can be found on page 109 in the City’s Council’s October 10, 2016 meeting packet: 2016 Actuarial Report The report noted that it was preferred that all changes be made, including a decrease of the investment return rate from 6.5% to 6.25%. The final approved Actuarial Study stayed at a 6.5% assumed investment rate. It was also noted that a change from 6.5% to 6.25% would be considered for the 2017 report which is before the City Council tonight for approval. Unfortunately, the City’s 2018 budget situation makes it very difficult to increase the City’s tax levy to the amount necessary to change the investment rate assumption to 6.25%, which again would necessitate the above mentioned increase of 3.7%. This is the first time that the Joint Committee (City Treasurer, Firefighter’s Pension Board President and Police Pension Board President) have offered a split recommendation since this process began eight years ago. The Actuarial Report provided herein, satisfies the City’s responsibility in setting the pension tax levy. All Options listed above also satisfy the City’s requirements under Illinois Statute. Alternatives: The City is required to utilize either the Department of Insurance Actuarial Study or an independent study such as that provided by Foster and Foster. The source of funding is totally up to each municipality or district (for Fire Districts). The City has used a variety of sources to pay for pension costs including property taxes, personal property replacement taxes (PPRT), and General Fund revenues allocated through the annual budget process. During 2017 both pension boards have reviewed information provided by Foster and Foster regarding the use of Pension Obligation Bonds (POB). The issuance of these bonds assumes a savings between the interest paid on the bonds versus the interest earned by the pension funds on the bond proceeds. By issuing bonds and putting proceeds in each pension fund, the unfunded liability is reduced, which in turn reduces the ARC for each pension fund each year. Savings are usually seen in the difference between the annual pension tax levy and the levy required to pay debt service on the POB issue. 125 of 504 Page 5 of 5 A further discussion regarding this alternative is requested by both pension boards prior to the 2017 tax levy being adopted by the City Council. Attachments: January 1, 2017 Police Pension Actuarial Study January 1, 2017 Firefighter’s Pension Actuarial Study 126 of 504 CITY OF EVANSTON POLICE PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2017 CONTRIBUTIONS APPLICABLE TO THE PLAN/FISCAL YEAR ENDING DECEMBER 31, 2017 127 of 504         One Oakbrook Terrace, Suite 720 Oakbrook Terrace, IL 60181 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com September 7, 2017 Board of Trustees City of Evanston Police Pension Fund 2100 Ridge Avenue Evanston, IL 60201 Re: Actuarial Valuation Report – City of Evanston Police Pension Fund Dear Board: We are pleased to present to the Board this report of the annual actuarial valuation of the City of Evanston Police Pension Fund. The valuation was performed to determine whether the assets and contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding requirements for the applicable plan year. Please note that this valuation may not be applicable for any other purposes. The valuation has been conducted in accordance with generally accepted actuarial principles and practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 3, Illinois Pension Code, as well as applicable federal laws and regulations. In our opinion, the assumptions used in this valuation, as adopted by the Board of Trustees, represent reasonable expectations of anticipated plan experience. Future actuarial measurements may differ significantly from the current measurements presented in this report for a variety of reasons including: changes in applicable laws, changes in plan provisions, changes in assumptions, or plan experience differing from expectations. In conducting the valuation, we have relied on personnel, plan design, and asset information supplied by the Board, financial reports prepared by the custodian bank and the actuarial assumptions and methods described in the Actuarial Assumptions section of this report. While we cannot verify the accuracy of all this information, the supplied information was reviewed for consistency and reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the information and believe that it has produced appropriate results. This information, along with any adjustments or modifications, is summarized in various sections of this report. The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial opinions contained herein. All of the sections of this report are considered an integral part of the actuarial opinions. 128 of 504 To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster & Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Police Pension Fund. Thus, there is no relationship existing that might affect our capacity to prepare and certify this actuarial report. If there are any questions, concerns, or comments about any of the items contained in this report, please contact us at 630-620-0200. Respectfully submitted, Foster & Foster, Inc. By: ______________________________ Jason L. Franken Enrolled Actuary #17-6888 JLF/lke Enclosures 129 of 504 TABLE OF CONTENTS Section Title Page I Introduction a.Summary of Report 5 b.Changes Since Prior Valuation 7 c.Comparative Summary of Principal Valuation Results 8 II Valuation Information a.Development of Amortization Payment 14 b.Detailed Actuarial (Gain)/Loss Analysis 15 c.Reconciliation of Changes in Contribution Requirement 16 d.Statutory Minimum Required Contribution 17 e.Projection of Benefit Payments 18 f.Actuarial Assumptions and Methods 19 g.Glossary 21 III Trust Fund 22 IV Member Statistics a. Statistical Data 26 b. Age and Service Distribution 27 c. Valuation Participant Reconciliation 28 V Summary of Current Plan 29 City of Evanston Police Pension Fund FOSTER & FOSTER | 4130 of 504 SUMMARY OF REPORT The regular annual actuarial valuation of the City of Evanston Police Pension Fund, performed as of January 1, 2017, has been completed and the results are presented in this Report. The contribution amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2017. The contribution requirements, compared with those set forth in the January 1, 2016 actuarial report, are as follows: Valuation Date 1/1/2017 1/1/2016 Applicable to Fiscal Year Ending 12/31/2017 12/31/2016 Total Required Contribution $12,604,006 $11,660,701 % of Projected Annual Payroll 82.1%81.2% Member Contributions (Est.) 1,520,563 1,423,501 % of Projected Annual Payroll 9.9%9.9% City Required Contribution 11,083,443 10,237,200 % of Projected Annual Payroll 72.2%71.3% As you can see, the Total Required Contribution increased when compared to the results determined January 1, 2016. The increase is due to a change in the assumed investment return from 6.50% to 6.25%, higher normal cost due to a larger active population, an increased amortization payment due to lower than required contributions and higher assumed administrative expenses. These increases were offset somewhat by favorable asset and decrement experience. Assets earned a 7.22% investment return (Actuarial basis) which exceed the 6.50% assumption. There were no significant sources of unfavorable experience. City of Evanston Police Pension Fund FOSTER & FOSTER | 5131 of 504 The balance of this Report presents additional details of the actuarial valuation and the general operation of the Fund. The undersigned would be pleased to meet with the Board of Trustees in order to discuss the Report and answer any pending questions concerning its contents. Respectfully submitted, FOSTER & FOSTER, INC. By: ______________________________ Jason L. Franken, FSA, EA, MAAA City of Evanston Police Pension Fund FOSTER & FOSTER | 6132 of 504 Plan Changes Since Prior Valuation No plan changes have occurred since the prior valuation. Actuarial Assumption/Method Changes Since Prior Valuation There were no method changes since the prior valuation. The assumed investment return was lowered from 6.50% to 6.25% to better reflect anticipated experience. City of Evanston Police Pension Fund FOSTER & FOSTER | 7133 of 504 COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS New Assump Old Assump 1/1/2017 1/1/2017 1/1/2016 A. Participant Data Number Included Actives 165 165 158 Service Retirees 131 131 135 Beneficiaries 30 30 28 Disability Retirees 16 16 16 Terminated Vested 17 17 16 Total 359 359 353 Total Annual Payroll $15,343,727 $15,343,727 $14,364,290 Payroll Under Assumed Ret. Age 15,343,727 15,343,727 14,364,290 Annual Rate of Payments to: Service Retirees 9,101,757 9,101,757 9,028,564 Beneficiaries 1,090,300 1,090,300 1,018,853 Disability Retirees 657,648 657,648 651,051 Terminated Vested 145,066 145,066 145,066 B. Assets Actuarial Value 106,910,133 106,910,133 99,623,717 Market Value 106,191,547 106,191,547 98,558,838 C. Liabilities Present Value of Benefits Actives Retirement Benefits 93,606,670 88,377,018 81,313,478 Disability Benefits 9,576,763 9,110,489 8,632,942 Death Benefits 1,786,142 1,705,644 1,617,191 Vested Benefits 9,878,568 9,236,266 8,796,133 Service Retirees 131,512,620 128,295,760 128,770,556 Beneficiaries 9,302,182 9,144,558 8,741,455 Disability Retirees 9,443,840 9,204,544 9,321,126 Terminated Vested 1,591,404 1,520,633 1,441,067 Total 266,698,189 256,594,912 248,633,948 City of Evanston Police Pension Fund FOSTER & FOSTER | 8134 of 504 New Assump Old Assump C. Liabilities - (Continued) 1/1/2017 1/1/2017 1/1/2016 Present Value of Future Salaries 154,263,163 151,715,431 144,408,246 Present Value of Future Member Contributions 15,287,479 15,034,999 14,310,857 Normal Cost (Retirement)2,958,973 2,758,002 2,620,691 Normal Cost (Disability)619,137 592,996 562,546 Normal Cost (Death)83,280 79,269 75,404 Normal Cost (Vesting)547,719 510,569 481,902 Total Normal Cost 4,209,109 3,940,836 3,740,543 Present Value of Future Normal Costs 38,877,917 35,825,506 34,923,456 Accrued Liability (Retirement) 65,463,965 62,566,617 56,150,342 Accrued Liability (Disability) 3,709,033 3,580,955 3,305,310 Accrued Liability (Death) 1,082,740 1,046,676 966,204 Accrued Liability (Vesting) 5,714,488 5,409,663 5,014,432 Accrued Liability (Inactives) 151,850,046 148,165,495 148,274,204 Total Actuarial Accrued Liability 227,820,272 220,769,406 213,710,492 Unfunded Actuarial Accrued Liability (UAAL)120,910,139 113,859,273 114,086,775 Funded Ratio (AVA / AL)46.9%48.4%46.6% City of Evanston Police Pension Fund FOSTER & FOSTER | 9135 of 504 New Assump Old Assump 1/1/2017 1/1/2017 1/1/2016 D. Actuarial Present Value of Accrued Benefits Vested Accrued Benefits Inactives 151,850,046 148,165,495 148,274,204 Actives 22,856,563 21,206,631 18,749,905 Member Contributions 14,346,424 14,346,424 12,939,593 Total 189,053,033 183,718,550 179,963,702 Non-vested Accrued Benefits 5,237,057 5,024,664 3,939,593 Total Present Value Accrued Benefits 194,290,090 188,743,214 183,903,295 Funded Ratio (MVA / PVAB) 54.7% 56.3% 53.6% Increase (Decrease) in Present Value of Accrued Benefits Attributable to: Plan Amendments 0 0 Assumption Changes 5,546,876 0 New Accrued Benefits 0 4,213,676 Benefits Paid 0 (10,970,916) Interest 0 11,597,159 Other 0 0 Total 5,546,876 4,839,919 City of Evanston Police Pension Fund FOSTER & FOSTER | 10136 of 504 New Assump Old Assump Valuation Date 1/1/2017 1/1/2017 1/1/2016 Applicable to Fiscal Year Ending 12/31/2017 12/31/2017 12/31/2016 E. Pension Cost Normal Cost (with interest) $4,472,178 $4,196,990 $3,983,678 % of Total Annual Payroll ¹29.1 27.4 27.8 Administrative Expenses (with interest)131,532 131,842 76,051 % of Total Annual Payroll ¹0.9 0.9 0.5 Payment Required to Amortize Unfunded Actuarial Accrued Liability over 24 years (as of 1/1/2017, with interest)8,000,296 7,654,435 7,600,972 % of Total Annual Payroll ¹52.1 49.9 52.9 Total Required Contribution 12,604,006 11,983,267 11,660,701 % of Total Annual Payroll ¹82.1 78.2 81.2 Expected Member Contributions 1,520,563 1,520,563 1,423,501 % of Total Annual Payroll ¹9.9 9.9 9.9 Expected City Contribution 11,083,443 10,462,704 10,237,200 % of Total Annual Payroll ¹72.2 68.3 71.3 F. Past Contributions Plan Years Ending:12/31/2016 Total Required Contribution 11,968,940 City 10,237,200 Actual Contributions Made: Members (excluding buyback) 1,731,740 City 9,437,323 Total 11,169,063 G. Net Actuarial (Gain)/Loss (440,486) ¹ Contributions developed as of 1/1/2017 are expressed as a percentage of total annual payroll at 1/1/2017 of $15,343,727. City of Evanston Police Pension Fund FOSTER & FOSTER | 11137 of 504 H. Schedule Illustrating the Amortization of the Total Unfunded Actuarial Accrued Liability as of: Projected Unfunded Year Accrued Liability1 2017 98,128,112 2018 96,260,823 2019 94,276,829 2025 79,480,021 2030 62,298,337 2036 33,472,204 2041 0 ¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liability is amortized. I. (i) 3 Year Comparison of Actual and Assumed Salary Increases Actual Assumed Year Ended 12/31/2016 4.55%4.34% Year Ended 12/31/2015 3.46%4.42% Year Ended 12/31/2014 5.81%4.50% (ii) 3 Year Comparison of Investment Return on Actuarial Value Actual Assumed Year Ended 12/31/2016 7.22%6.50% Year Ended 12/31/2015 5.26%6.50% Year Ended 12/31/2014 8.59%6.50% City of Evanston Police Pension Fund FOSTER & FOSTER | 12138 of 504 STATEMENT BY ENROLLED ACTUARY This actuarial valuation was prepared and completed by me or under my direct supervision, and I acknowledge responsibility for the results. To the best of my knowledge, the results are complete and ac- curate, and in my opinion, the techniques and assumptions used are reasonable and meet the requirements and intent of the Illinois Pension Code and adhere to the Actuarial Standards of Practice. There is no ben- efit or expense to be provided by the plan and/or paid from the plan's assets for which liabilities or current costs have not been established or otherwise taken into account in the valuation. All known events or trends which may require a material increase in plan costs or required contribution rates have been taken into account in the valuation. ________________________ Jason L. Franken, FSA, EA, MAAA Enrolled Actuary #17-6888 City of Evanston Police Pension Fund FOSTER & FOSTER | 13139 of 504 DEVELOPMENT OF JANUARY 1, 2017 AMORTIZATION PAYMENT (1) Unfunded Actuarial Accrued Liability as of January 1, 2016 $114,086,775 (2) Sponsor Normal Cost developed as of January 1, 2016 2,317,042 (3) Expected administrative expenses for the year ended December 31, 2016 71,409 (4) Expected interest on (1), (2) and (3)7,568,569 (5) Sponsor contributions to the System during the year ended December 31, 2016 9,437,323 (6) Expected interest on (5)306,713 (7) Expected Unfunded Actuarial Accrued Liability as of December 31, 2016, (1)+(2)+(3)+(4)-(5)-(6)114,299,759 (8) Change to UAAL due to Assumption Change 7,050,866 (9) Change to UAAL due to Actuarial (Gain)/Loss (440,486) (10) Unfunded Accrued Liability as of January 1, 2017 120,910,139 (11) UAAL Subject to Amortization (90% AAL less Actuarial Assets)98,128,112 Date Years 1/1/2017 Amortization Established Remaining Amount Amount 1/1/2017 24 98,128,112 7,529,690 City of Evanston Police Pension Fund FOSTER & FOSTER | 14140 of 504 (1) Unfunded Actuarial Accrued Liability (UAAL) as of January 1, 2016 $114,086,775 (2) Expected UAAL as of January 1, 2017 114,299,759 (3) Summary of Actuarial (Gain)/Loss, by component: Investment Return (Actuarial Asset Basis)(720,167) Salary Increases (174,594) Active Decrements 98,490 Inactive Mortality (451,088) Mortality Update/Other 806,873 Increase in UAAL due to (Gain)/Loss (440,486) Assumption Changes 7,050,866 (4) Actual UAAL as of January 1, 2017 $120,910,139 DETAILED ACTUARIAL (GAIN)/LOSS ANALYSIS City of Evanston Police Pension Fund FOSTER & FOSTER | 15141 of 504 (1) Contribution Determined as of January 1, 2016 $10,237,200 (2) Summary of Contribution Impact by component: Change in Normal Cost 213,312 Change in Assumed Administrative Expense 55,791 Investment Return (Actuarial Asset Basis)(48,744) Salary Increases (11,817) New Entrants 0 Active Decrements 6,666 Inactive Mortality (30,531) Increase due to Contributions less than Required 64,672 Increase in Amortization Payment Due to Payroll Growth Assumption 0 Change in Expected Member Contributions (97,062) Assumption Change 620,739 Mortality Update/Other 73,217 Total Change in Contribution 846,243 (3) Contribution Determined as of January 1, 2017 $11,083,443 RECONCILIATION OF CHANGES IN CONTRIBUTION REQUIREMENT City of Evanston Police Pension Fund FOSTER & FOSTER | 16142 of 504 New Assump Old Assump Valuation Date 1/1/2017 1/1/2017 1/1/2016 Applicable to Fiscal Year Ending 12/31/2017 12/31/2017 12/31/2016 Actuarial Accrued Liability (PUC)220,980,819 213,859,812 N/A Actuarial Value of Assets 106,910,133 106,910,133 N/A Unfunded Actuarial Accrued Liability (UAAL) 114,070,686 106,949,679 N/A UAAL Subject to Amortization 91,972,604 85,563,698 N/A Normal Cost (with interest) $4,797,019 $4,538,102 N/A % of Total Annual Payroll ¹31.3 29.6 N/A Administrative Expenses (with interest)131,532 131,842 N/A % of Total Annual Payroll ¹0.9 0.9 N/A Payment Required to Amortize Unfunded Actuarial Accrued Liability over 24 years (as of 1/1/2017, with interest)5,415,187 5,172,166 N/A % of Total Annual Payroll ¹35.3 33.7 N/A Total Required Contribution 10,343,738 9,842,110 N/A % of Total Annual Payroll ¹67.5 64.2 N/A Expected Member Contributions 1,520,563 1,520,563 N/A % of Total Annual Payroll ¹9.9 9.9 N/A Expected City Contribution 8,823,175 8,321,547 N/A % of Total Annual Payroll ¹57.6 54.3 N/A Assumptions and Methods: Actuarial Cost Method Projected Unit Credit Amortization Method ¹ Contributions developed as of 1/1/2017 are expressed as a percentage of total annual payroll at 1/1/2017 of $15,343,727. All other assumptions and methods are as described in the Actuarial Assumptions and Methods section. STATUTORY MINIMUM REQUIRED CONTRIBUTION Contribution requirements shown on this page are calculated according to statutory minimum funding requirements of the Illinois Pension Code. We do not believe this method is sufficient to fund future benefits; as such, we recommend funding according to the contributions developed in Section E of this report. 90% Funding by 2040, level percent of payroll, 3.5% payroll growth assumption. City of Evanston Police Pension Fund FOSTER & FOSTER | 17143 of 504 PROJECTION OF BENEFIT PAYMENTS Payments for Payments for Total Year Current Actives Current Inactives Payments 2017 397,903 10,785,412 11,183,315 2018 773,466 10,863,644 11,637,110 2019 1,152,182 11,058,716 12,210,898 2020 1,501,598 11,192,364 12,693,962 2021 1,875,106 11,330,422 13,205,528 2022 2,241,582 11,443,059 13,684,641 2023 2,671,644 11,548,795 14,220,439 2024 3,074,792 11,593,893 14,668,685 2025 3,491,202 11,614,005 15,105,207 2026 4,061,779 11,623,443 15,685,222 2027 4,569,103 11,607,786 16,176,888 2028 5,174,555 11,547,360 16,721,914 2029 5,787,720 11,465,973 17,253,692 2030 6,496,127 11,344,499 17,840,626 2031 7,272,142 11,190,129 18,462,271 2032 8,020,047 11,001,594 19,021,641 2033 8,804,811 10,793,687 19,598,498 2034 9,627,544 10,534,652 20,162,196 2035 10,454,253 10,239,110 20,693,363 2036 11,298,269 9,935,697 21,233,966 2037 12,080,907 9,569,342 21,650,249 2038 12,841,511 9,169,846 22,011,357 2039 13,565,629 8,740,089 22,305,718 2040 14,265,339 8,283,722 22,549,060 2041 14,961,265 7,824,235 22,785,500 2042 15,597,003 7,329,437 22,926,440 2043 16,135,760 6,823,717 22,959,476 2044 16,682,230 6,313,663 22,995,893 2045 17,112,681 5,805,154 22,917,835 2046 17,511,468 5,304,359 22,815,827 2047 17,789,488 4,816,966 22,606,454 2048 18,016,078 4,347,572 22,363,649 2049 18,189,746 3,900,190 22,089,937 2050 18,320,943 3,477,722 21,798,665 2051 18,407,563 3,082,159 21,489,722 2052 18,450,257 2,715,004 21,165,261 2053 18,445,052 2,376,382 20,821,434 2054 18,390,470 2,065,647 20,456,118 2055 18,283,382 1,782,755 20,066,137 2056 18,122,321 1,527,355 19,649,676 City of Evanston Police Pension Fund FOSTER & FOSTER | 18144 of 504 ACTUARIAL ASSUMPTIONS AND METHODS Mortality Rate RP-2000 Combined Healthy Mortality with a blue collar adjustment, projected to the valuation date using Scale BB. Disabled Mortality Rate RP-2000 Disabled Retiree Mortality, projected to the valuation date using Scale BB. Interest Rate 6.25% per year compounded annually, net of investment related expenses. This is approximately supported by the target asset allocation and expected return of the asset classes. We will continue to monitor this to ensure that the rate continues to be supported. Retirement Age See table on following page. This is based on an experience study performed in 2012. Disability Rate See table on following page. 70% of the disabilities are assumed to be in the line of duty. This is based on an experience study performed in 2012. Termination Rate See table on following page. This is based on an experience study performed in 2012. Salary Increases Graded schedule based on age. Payroll Growth None. Inflation 2.50%. Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: 1.25% per year after the later of attainment of age 60 or first anniversary of retirement. Age Increase 25 7.36% 30 5.48% 35 4.53% 40 4.02% 45 3.81% 50 3.68% 55+ 3.62% City of Evanston Police Pension Fund FOSTER & FOSTER | 19145 of 504 Administrative Expenses Expenses paid out of the fund other than investment-related expenses are assumed to be equal to those paid in the previous year. Marital Status 80% of Members are assumed to be married. Spouse’s Age Male spouses are assumed to be three years older than female spouses. Funding Method Entry Age Normal Cost Method. Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period. Funding Policy Amortization Method The UAAL is amortized according to a Level Dollar method over a period ending in 2040. The amortization amount is 90% of the Accrued Liability less the Actuarial Value of Assets. Decrement Tables % Terminating % Becoming Disabled % Retiring During the Year During the Year During the Year Age Rate Age Rate Age Rate 15 - 24 10.00% 20 0.05% <=49 0% 25 7.50% 25 0.05%50 - 54 20% 26 - 27 6.25% 30 0.22%55 - 59 25% 28 - 31 5.00% 35 0.26%60 - 62 33% 32 - 34 4.00% 40 0.40%63 - 69 50% 35 - 37 3.00% 45 0.65% >=70 100% 38 - 49 2.00% 50 0.95% >=50 3.50% 55 1.30% 60 1.65% 65 2.00% City of Evanston Police Pension Fund FOSTER & FOSTER | 20146 of 504 GLOSSARY Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of all covered members. Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations. Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded. Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or improved and such establishment or improvement is applicable to all years of past service. Total Required Contribution is equal to the Normal Cost plus an amount sufficient to amortize the Unfunded Accrued Liability over a period ending in 2040. The required amount is adjusted for interest according to the timing of contributions during the year. Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal costs for all active participants. For an active participant, the normal cost is the participant’s normal cost accrual rate, multiplied by the participant’s current compensation. (a) The normal cost accrual rate equals: (i) the present value of future benefits for the participant, determined as of the participant’s entry age, divided by (ii) the present value of the compensation expected to be paid to the participant for each year of the participant’s anticipated future service, determined as of the participant’s entry age. (b) In calculating the present value of future compensation, the salary scale is applied both retrospectively and prospectively to estimate compensation in years prior to and subsequent to the valuation year based on the compensation used for the valuation. (c) The accrued liability is the sum of the individual accrued liabilities for all participants and beneficiaries. A participant’s accrued liability equals the present value, at the participant’s attained age, of future benefits less the present value at the participant’s attained age of the individual normal costs payable in the future. A beneficiary’s accrued liability equals the present value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals the total accrued liability less the actuarial value of assets. (d) Under this method, the entry age used for each active participant is the participant’s age at the time he or she would have commenced participation if the plan had always been in existence under current terms, or the age as of which he or she first earns service credits for purposes of benefit accrual under the current terms of the plan. City of Evanston Police Pension Fund FOSTER & FOSTER | 21147 of 504 STATEMENT OF FIDUCIARY NET POSITION December 31, 2016 ASSETS MARKET VALUE Cash and Cash Equivalents: Certificates of Deposit 314,100 Money Market 3,252,159 Total Cash and Equivalents 3,566,259 Receivables: Interfund Receivable 42,719 Miscellaneous Receivables 50,138 Accrued Past Due Interest 300,452 Total Receivable 393,309 Investments: U.S. Gov't and Agency Obligations 23,125,919 Stocks 25,504,213 Corporate Bonds 13,100,066 Municipal Obligations 15,039 Mutual Funds 40,515,163 Total Investments 102,260,400 Total Assets 106,219,968 LIABILITIES Liabilities: Payable: Expenses 28,421 Total Liabilities 28,421 Net Assets: Active and Retired Members' Equity 106,191,547 NET POSITION RESTRICTED FOR PENSIONS 106,191,547 TOTAL LIABILITIES AND NET ASSETS 106,219,968 City of Evanston Police Pension Fund FOSTER & FOSTER | 22148 of 504 STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FOR THE YEAR ENDED December 31, 2016 Market Value Basis ADDITIONS Contributions: 1,731,740 9,437,323 Member City Miscellaneous City Revenue 13,501 Total Contributions 11,182,564 Investment Income: Net Realized Gain (Loss)1,367,830 Unrealized Gain (Loss)3,666,225 Net Increase in Fair Value of Investments 5,034,055 Interest & Dividends 2,783,596 Less Investment Expense ¹ (272,795) Net Investment Income 7,544,856 Total Additions 18,727,420 DEDUCTIONS Distributions to Members: Benefit Payments 10,924,291 Refund of Contributions/Transfers 46,625 Total Distributions 10,970,916 Administrative Expenses 123,795 Total Deductions 11,094,711 Net Increase in Net Position 7,632,709 NET POSITION RESTRICTED FOR PENSIONS Beginning of the Year 98,558,838 End of the Year 106,191,547 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. City of Evanston Police Pension Fund FOSTER & FOSTER | 23149 of 504 Plan Year Ending Gain/(Loss) 2017 2018 2019 2020 2021 12/31/2013 4,195,519 839,1040000 12/31/2014 2,767,428 1,106,971 553,486000 12/31/2015 (5,955,336) (3,573,202) (2,382,134) (1,191,067) 0 0 12/31/2016 1,135,676 908,541 681,406 454,270 227,135 0 Total (718,586) (1,147,242) (736,797) 227,135 0 Market Value of Assets, 12/31/2015 98,558,838 Contributions Less Benefit Payments & Administrative Expenses 87,853 Expected Investment Earnings¹6,409,180 Actual Net Investment Earnings 7,544,856 2017 Actuarial Investment Gain/(Loss)1,135,676 ¹ Expected Investment Earnings = 6.50% x (98,558,838 + 0.5 x 87,853) Market Value of Assets, 12/31/2016 106,191,547 (Gains)/Losses Not Yet Recognized 718,586 Actuarial Value of Assets, 12/31/2016 106,910,133 (A) 12/31/2015 Actuarial Assets:99,623,717 (I) Net Investment Income: 1. Interest and Dividends 2,783,596 2. Realized Gains (Losses)1,367,830 3. Change in Actuarial Value 3,319,933 4. Investment Expenses (272,795) Total 7,198,564 (B) 12/31/2016 Actuarial Assets:106,910,133 Actuarial Asset Rate of Return = (2 x I) / (A + B - I):7.22% Market Value of Assets Rate of Return:7.65% 12/31/2016 Limited Actuarial Assets:106,910,133 Amounts Not Yet Recognized by Valuation Year Development of Investment Gain/Loss Development of Actuarial Value of Assets ACTUARIAL ASSET VALUATION December 31, 2016 Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than 120% of the Market Value of Assets. Gains/(Losses) Not Yet Recognized City of Evanston Police Pension Fund FOSTER & FOSTER | 24150 of 504 CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS December 31, 2016 Actuarial Asset Basis INCOME Contributions: Member 1,731,740 City 9,437,323 City for Members 13,501 Total Contributions 11,182,564 Earnings from Investments Interest & Dividends 2,783,596 Net Realized Gain (Loss) 1,367,830 Change in Actuarial Value 3,319,933 Total Earnings and Investment Gains 7,471,359 EXPENSES Administrative Expenses: Investment Related¹ 272,795 Other 123,795 Total Administrative Expenses 396,590 Distributions to Members: Benefit Payments 10,924,291 Refund of Contributions/Transfers 46,625 Total Distributions 10,970,916 Change in Net Assets for the Year 7,286,416 Net Assets Beginning of the Year 99,623,717 Net Assets End of the Year² 106,910,133 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. ² Net Assets may be limited for actuarial consideration. City of Evanston Police Pension Fund FOSTER & FOSTER | 25151 of 504 STATISTICAL DATA ¹ 1/1/2014 1/1/2015 1/1/2016 1/1/2017 Actives - Tier 1 Number N/A 134 124 123 Average Current Age N/A 41.7 41.9 42.8 Average Age at Employment N/A 27.9 28.3 28.2 Average Past Service N/A 13.8 13.6 14.6 Average Annual Salary N/A $94,738 $96,458 $99,810 Actives - Tier 2 Number N/A 29 34 42 Average Current Age N/A 28.6 29.4 30.2 Average Age at Employment N/A 26.5 27.2 27.8 Average Past Service N/A 2.1 2.2 2.4 Average Annual Salary N/A $68,958 $70,692 $73,027 Service Retirees Number 128 129 135 131 Average Current Age N/A 68.8 68.7 69.2 Average Annual Benefit $61,484 $64,025 $66,878 $69,479 Beneficiaries Number 28 28 28 30 Average Current Age N/A 76.5 76.5 77.1 Average Annual Benefit $31,708 $34,551 $36,388 $36,343 Disability Retirees Number 15 16 16 16 Average Current Age N/A 59.8 60.8 61.8 Average Annual Benefit $39,066 $40,278 $40,691 $41,103 Terminated Vested Number 14 13 16 17 Average Current Age N/A 41.2 40.9 41.0 Average Annual Benefit $0 $24,028 $24,178 $24,178 ² ¹ Foster & Foster does not have enough historical data to include complete data prior to 1/1/2015. We will add historical data going forward. ² Average Annual Benefit for Terminated Vested members reflects the benefit for members entitled to a future annual benefit from the plan. City of Evanston Police Pension Fund FOSTER & FOSTER | 26152 of 504 AGE AND SERVICE DISTRIBUTION PAST SERVICE AGE 012345-910-14 15-19 20-24 25-29 30+ Total 15 - 19 000000 000000 20 - 24 100000 000001 25 - 29 409103 0000017 30 - 34 5222416 5000036 35 - 39 100011222 2 0 0 0 38 40 - 44 00000411 11 0 0 0 26 45 - 49 000000 6 12 6 0 0 24 50 - 54 000000 1336013 55 - 59 000000 111306 60 - 64 000000 010012 65+000000 010012 Total 112113 53546 31 10 9 2 165 City of Evanston Police Pension Fund FOSTER & FOSTER | 27153 of 504 VALUATION PARTICIPANT RECONCILIATION 1. Active lives a. Number in prior valuation 1/1/2016 158 b.Terminations i. Vested (partial or full) with deferred benefits (3) ii.Non-vested or full lump sum distribution received 0 iii. Transferred service to other fund 0 c. Deaths i. Beneficiary receiving benefits 0 ii.No future benefits payable 0 d. Disabled 0 e. Retired (1) f. Continuing participants 154 g. New entrants 11 h. Total active life participants in valuation 165 2. Non-Active lives (including beneficiaries receiving benefits) Service Retirees, Vested Receiving Receiving Receiving Death Disability Vested Benefits Benefits Benefits Deferred Total a. Number prior valuation 135 28 16 16 195 Retired 100 0 1 Vested Deferred 000 3 3 Death, With Survivor (3)3 0 0 0 Death, No Survivor (2) (1)0 0 (3) Disabled 000 0 0 Refund of Contributions 000 (2)(2) Rehires 000 0 0 Expired Annuities 000 0 0 Data Corrections 000 0 0 Hired/Termed in Same Year 000 0 0 b. Number current valuation 131 30 16 17 194 City of Evanston Police Pension Fund FOSTER & FOSTER | 28154 of 504 SUMMARY OF CURRENT PLAN Article 3 Pension Fund The Plan is established and administered as prescribed by “Article 3. Police Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. Plan Administration The Plan is administered by a Board of Trustees comprised of: a)Two members appointed by the Municipality, b)Two active Members of the Police Department elected by the Membership, and c)One retired Member of the Police Department elected by the Membership. Credited Service Complete years of service as a sworn police officer employed by the Municipality. Normal Retirement Date Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 with 10 years of service. Benefit Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,000 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service, up to a maximum of 75% of average salary. The minimum monthly benefit is $1,000 per month. Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the Member; upon the death of the member, 100% of the Member’s benefit payable to the spouse until death. For unmarried retirees, the normal form is a Single Life Annuity. Tier 2: Same as above, but with 66 2/3% of benefit continued to spouse. Early Retirement Date Tier 1: Age 60 and 8 years of Credited Service. Tier 2: Age 50 with 10 years of service. Benefit Tier 1: Normal Retirement benefit with no minimum. Tier 2: Normal Retirement benefit, reduced 6% each year before age 55, with no minimum benefit. Form of Benefit Same as Normal Retirement. City of Evanston Police Pension Fund FOSTER & FOSTER | 29155 of 504 Disability Benefit Eligibility Total and permanent as determined by the Board of Trustees. Benefit Amount A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Cost-of-Living Adjustment Tier 1: Retirees: An annual increase equal to 3.00% per year after age 55.Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Disabled Retirees: An annual increase equal to 3.00% per year of the original benefit amount beginning at age 60. Those that become disabled prior to age 60 receive an increase of 3.00% of the original benefit amount for each year since benefit commencement upon reaching age 60. Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. Pre-Retirement Death Benefit Service Incurred 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred A maximum of: a.) 50% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. For non-service deaths with less than 10 years of service, a refund of member contributions is provided. City of Evanston Police Pension Fund FOSTER & FOSTER | 30156 of 504 Vesting (Termination) Vesting Service Requirement Tier 1: 8 years. Tier 2: 10 years. Non-Vested Benefit Refund of Member Contributions. Vested Benefit Either the termination benefit, payable upon reaching age 60 (55 for Tier 2), provided contributions are not withdrawn, or a refund of member contributions. The termination benefit is 2.50% of annual salary held in the year prior to termination (8-year final average salary for Tier 2) times creditable service. Contributions Employee 9.91% of Salary. Municipality Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability. City of Evanston Police Pension Fund FOSTER & FOSTER | 31157 of 504 CITY OF EVANSTON FIREFIGHTERS’ PENSION FUND ACTUARIAL VALUATION AS OF JANUARY 1, 2017 CONTRIBUTIONS APPLICABLE TO THE PLAN/FISCAL YEAR ENDING DECEMBER 31, 2017 158 of 504         One Oakbrook Terrace, Suite 720 Oakbrook Terrace, IL 60181 · (630) 620-0200 · Fax (239) 481-0634 · www.foster-foster.com September 7, 2017 Board of Trustees City of Evanston Firefighters' Pension Fund 2100 Ridge Avenue Evanston, IL 60201 Re: Actuarial Valuation Report – City of Evanston Firefighters’ Pension Fund Dear Board: We are pleased to present to the Board this report of the annual actuarial valuation of the City of Evanston Firefighters’ Pension Fund. The valuation was performed to determine whether the assets and contributions are sufficient to provide the prescribed benefits and to develop the appropriate funding requirements for the applicable plan year. Please note that this valuation may not be applicable for any other purposes. The valuation has been conducted in accordance with generally accepted actuarial principles and practices, including the applicable Actuarial Standards of Practice as issued by the Actuarial Standards Board, and reflects laws and regulations issued to date pursuant to the provisions of Article 4, Illinois Pension Code, as well as applicable federal laws and regulations. In our opinion, the assumptions used in this valuation, as adopted by the Board of Trustees, represent reasonable expectations of anticipated plan experience. Future actuarial measurements may differ significantly from the current measurements presented in this report for a variety of reasons including: changes in applicable laws, changes in plan provisions, changes in assumptions, or plan experience differing from expectations. In conducting the valuation, we have relied on personnel, plan design, and asset information supplied by the Board, financial reports prepared by the custodian bank and the actuarial assumptions and methods described in the Actuarial Assumptions section of this report. While we cannot verify the accuracy of all this information, the supplied information was reviewed for consistency and reasonableness. As a result of this review, we have no reason to doubt the substantial accuracy of the information and believe that it has produced appropriate results. This information, along with any adjustments or modifications, is summarized in various sections of this report. The undersigned is familiar with the immediate and long-term aspects of pension valuations and meets the Qualification Standards of the American Academy of Actuaries necessary to render the actuarial opinions contained herein. All of the sections of this report are considered an integral part of the actuarial opinions. 159 of 504 To our knowledge, no associate of Foster & Foster, Inc. working on valuations of the program has any direct financial interest or indirect material interest in the City of Evanston, nor does anyone at Foster & Foster, Inc. act as a member of the Board of Trustees of the City of Evanston Firefighters’ Pension Fund. Thus, there is no relationship existing that might affect our capacity to prepare and certify this actuarial report. If there are any questions, concerns, or comments about any of the items contained in this report, please contact us at 630-620-0200. Respectfully submitted, Foster & Foster, Inc. By: ______________________________ Jason L. Franken Enrolled Actuary #17-6888 JLF/lke Enclosures 160 of 504 TABLE OF CONTENTS Section Title Page I Introduction a.Summary of Report 5 b.Changes Since Prior Valuation 7 c.Comparative Summary of Principal Valuation Results 8 II Valuation Information a.Development of Amortization Payment 14 b.Detailed Actuarial (Gain)/Loss Analysis 15 c.Reconciliation of Changes in Contribution Requirement 16 d.Statutory Minimum Required Contribution 17 e.Projection of Benefit Payments 18 f.Actuarial Assumptions and Methods 19 g.Glossary 21 III Trust Fund 22 IV Member Statistics a. Statistical Data 26 b. Age and Service Distribution 27 c. Valuation Participant Reconciliation 28 V Summary of Current Plan 29 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 4161 of 504 SUMMARY OF REPORT The regular annual actuarial valuation of the City of Evanston Firefighters’ Pension Fund, performed as of January 1, 2017, has been completed and the results are presented in this Report. The contribution amounts set forth herein are applicable to the plan/fiscal year ended December 31, 2017. The contribution requirements, compared with those set forth in the January 1, 2016 actuarial report, are as follows: Valuation Date 1/1/2017 1/1/2016 Applicable to Fiscal Year Ending 12/31/2017 12/31/2016 Total Required Contribution $9,720,585 $9,084,864 % of Projected Annual Payroll 96.9%91.8% Member Contributions (Est.) 948,867 936,155 % of Projected Annual Payroll 9.5%9.5% City Required Contribution 8,771,718 8,148,709 % of Projected Annual Payroll 87.4%82.3% As you can see, the Total Required Contribution increased when compared to the results determined January 1, 2016. The increase is primarily due to a change in the assumed investment return from 6.50% to 6.25%. In addition, the plan experienced lower investment returns than expected and an increased amortization payment due to lower than required contributions and higher assumed administrative expenses. Assets earned a 5.55% investment return (Actuarial basis) which fell short of the 6.50% assumption. These increases were offset somewhat by salary increases that were less than expected. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 5162 of 504 The balance of this Report presents additional details of the actuarial valuation and the general operation of the Fund. The undersigned would be pleased to meet with the Board of Trustees in order to discuss the Report and answer any pending questions concerning its contents. Respectfully submitted, FOSTER & FOSTER, INC. By: ______________________________ Jason L. Franken, FSA, EA, MAAA City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 6163 of 504 Plan Changes Since Prior Valuation No plan changes have occurred since the prior valuation. Actuarial Assumption/Method Changes Since Prior Valuation  There were no method changes since the prior valuation.  The assumed investment return was lowered from 6.50% to 6.25% to better reflect anticipated experience. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 7164 of 504 COMPARATIVE SUMMARY OF PRINCIPAL VALUATION RESULTS New Assump Old Assump 1/1/2017 1/1/2017 1/1/2016 A. Participant Data Number Included Actives 103 103 105 Service Retirees 86 86 86 Beneficiaries 30 30 34 Disability Retirees 21 21 22 Terminated Vested 3 3 4 Total 243 243 251 Total Annual Payroll $10,035,610 $10,035,610 $9,901,165 Payroll Under Assumed Ret. Age 10,035,610 10,035,610 9,901,165 Annual Rate of Payments to: Service Retirees 6,077,693 6,077,693 5,756,668 Beneficiaries 1,042,429 1,042,429 1,140,133 Disability Retirees 1,277,542 1,277,542 1,266,252 Terminated Vested 46,357 46,357 0 B. Assets Actuarial Value 73,120,605 73,120,605 69,312,907 Market Value 70,599,997 70,599,997 66,741,089 C. Liabilities Present Value of Benefits Actives Retirement Benefits 68,112,884 64,256,740 63,574,205 Disability Benefits 9,417,937 8,951,770 8,867,978 Death Benefits 1,483,771 1,414,403 1,419,087 Vested Benefits 2,724,001 2,544,613 2,500,938 Service Retirees 88,930,251 86,717,482 82,924,925 Beneficiaries 9,500,427 9,321,338 9,911,362 Disability Retirees 17,856,575 17,414,647 17,683,487 Terminated Vested 975,486 941,226 71,908 Total 199,001,332 191,562,219 186,953,890 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 8165 of 504 New Assump Old Assump C. Liabilities - (Continued) 1/1/2017 1/1/2017 1/1/2016 Present Value of Future Salaries 107,969,783 106,077,831 105,652,974 Present Value of Future Member Contributions 10,208,543 10,029,659 9,989,489 Normal Cost (Retirement)2,193,100 2,044,603 2,043,163 Normal Cost (Disability)541,433 517,566 512,689 Normal Cost (Death)89,286 85,637 85,910 Normal Cost (Vesting)157,592 148,164 155,636 Total Normal Cost 2,981,411 2,795,970 2,797,398 Present Value of Future Normal Costs 29,680,659 27,371,759 27,832,405 Accrued Liability (Retirement) 46,055,470 44,031,405 42,991,664 Accrued Liability (Disability) 3,931,184 3,793,273 3,667,214 Accrued Liability (Death) 610,290 590,846 576,027 Accrued Liability (Vesting) 1,460,990 1,380,243 1,294,898 Accrued Liability (Inactives) 117,262,739 114,394,693 110,591,682 Total Actuarial Accrued Liability 169,320,673 164,190,460 159,121,485 Unfunded Actuarial Accrued Liability (UAAL)96,200,068 91,069,855 89,808,578 Funded Ratio (AVA / AL)43.2%44.5%43.6% City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 9166 of 504 New Assump Old Assump 1/1/2017 1/1/2017 1/1/2016 D. Actuarial Present Value of Accrued Benefits Vested Accrued Benefits Inactives 117,262,739 114,394,693 110,591,682 Actives 21,978,914 20,585,476 20,287,422 Member Contributions 9,181,673 9,181,673 8,724,300 Total 148,423,326 144,161,842 139,603,404 Non-vested Accrued Benefits 1,149,714 1,114,654 1,407,817 Total Present Value Accrued Benefits 149,573,040 145,276,496 141,011,221 Funded Ratio (MVA / PVAB) 47.2% 48.6% 47.3% Increase (Decrease) in Present Value of Accrued Benefits Attributable to: Plan Amendments 0 0 Assumption Changes 4,296,544 0 New Accrued Benefits 0 3,715,564 Benefits Paid 0 (8,344,812) Interest 0 8,894,523 Other 0 0 Total 4,296,544 4,265,275 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 10167 of 504 New Assump Old Assump Valuation Date 1/1/2017 1/1/2017 1/1/2016 Applicable to Fiscal Year Ending 12/31/2017 12/31/2017 12/31/2016 E. Pension Cost Normal Cost (with interest) $3,167,749 $2,977,708 $2,979,229 % of Total Annual Payroll ¹31.6 29.7 30.1 Administrative Expenses (with interest)90,188 90,400 47,496 % of Total Annual Payroll ¹0.9 0.9 0.5 Payment Required to Amortize Unfunded Actuarial Accrued Liability over 24 years (as of 1/1/2017, with interest)6,462,648 6,225,706 6,058,139 % of Total Annual Payroll ¹64.4 62.0 61.2 Total Required Contribution 9,720,585 9,293,814 9,084,864 % of Total Annual Payroll ¹96.9 92.6 91.8 Expected Member Contributions 948,867 948,867 936,155 % of Total Annual Payroll ¹9.5 9.5 9.5 Expected City Contribution 8,771,718 8,344,947 8,148,709 % of Total Annual Payroll ¹87.4 83.1 82.3 F. Past Contributions Plan Years Ending:12/31/2016 Total Required Contribution 9,145,907 City 8,148,709 Actual Contributions Made: Members (excluding buyback)997,198 City 7,396,641 Total 8,393,839 G. Net Actuarial (Gain)/Loss 1,032,481 ¹ Contributions developed as of 1/1/2017 are expressed as a percentage of total annual payroll at 1/1/2017 of $10,035,610. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 11168 of 504 H. Schedule Illustrating the Amortization of the Total Unfunded Actuarial Accrued Liability as of: Projected Unfunded Year Accrued Liability1 2017 79,268,001 2018 77,759,603 2019 76,156,930 2025 64,204,052 2030 50,324,670 2036 27,038,889 2041 0 ¹ Target funded percentage is 90%, so not all of the Unfunded Actuarial Accrued Liability is amortized. I. (i) 3 Year Comparison of Actual and Assumed Salary Increases Actual Assumed Year Ended 12/31/2016 4.47%4.34% Year Ended 12/31/2015 3.32%4.46% Year Ended 12/31/2014 6.92%4.39% (ii) 3 Year Comparison of Investment Return on Actuarial Value Actual Assumed Year Ended 12/31/2016 5.55%6.50% Year Ended 12/31/2015 3.87%6.50% Year Ended 12/31/2014 6.96%6.50% City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 12169 of 504 STATEMENT BY ENROLLED ACTUARY This actuarial valuation was prepared and completed by me or under my direct supervision, and I acknowledge responsibility for the results. To the best of my knowledge, the results are complete and ac- curate, and in my opinion, the techniques and assumptions used are reasonable and meet the requirements and intent of the Illinois Pension Code and adhere to the Actuarial Standards of Practice. There is no ben- efit or expense to be provided by the plan and/or paid from the plan's assets for which liabilities or current costs have not been established or otherwise taken into account in the valuation. All known events or trends which may require a material increase in plan costs or required contribution rates have been taken into account in the valuation. ________________________ Jason L. Franken, FSA, EA, MAAA Enrolled Actuary #17-6888 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 13170 of 504 DEVELOPMENT OF JANUARY 1, 2017 AMORTIZATION PAYMENT (1) Unfunded Actuarial Accrued Liability as of January 1, 2016 $89,808,578 (2) Sponsor Normal Cost developed as of January 1, 2016 1,861,243 (3) Expected administrative expenses for the year ended December 31, 2016 44,597 (4) Expected interest on (1), (2) and (3)5,959,988 (5) Sponsor contributions to the System during the year ended December 31, 2016 7,396,641 (6) Expected interest on (5)240,391 (7) Expected Unfunded Actuarial Accrued Liability as of December 31, 2016, (1)+(2)+(3)+(4)-(5)-(6)90,037,374 (8) Change to UAAL due to Assumption Change 5,130,213 (9) Change to UAAL due to Actuarial (Gain)/Loss 1,032,481 (10) Unfunded Accrued Liability as of January 1, 2017 96,200,068 (11) UAAL Subject to Amortization (90% AAL less Actuarial Assets)79,268,001 Date Years 1/1/2017 Amortization Established Remaining Amount Amount 1/1/2017 24 79,268,001 6,082,492 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 14171 of 504 (1) Unfunded Actuarial Accrued Liability (UAAL) as of January 1, 2016 $89,808,578 (2) Expected UAAL as of January 1, 2017 90,037,374 (3) Summary of Actuarial (Gain)/Loss, by component: Investment Return (Actuarial Asset Basis)660,620 Salary Increases (345,317) Active Decrements (85,047) Inactive Mortality 204,505 Mortality Update/Other 597,720 Increase in UAAL due to (Gain)/Loss 1,032,481 Assumption Changes 5,130,213 (4) Actual UAAL as of January 1, 2017 $96,200,068 DETAILED ACTUARIAL (GAIN)/LOSS ANALYSIS City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 15172 of 504 (1) Contribution Determined as of January 1, 2016 $8,148,709 (2) Summary of Contribution Impact by component: Change in Normal Cost (1,521) Change in Assumed Administrative Expense 42,904 Investment Return (Actuarial Asset Basis)45,397 Salary Increases (23,730) New Entrants 0 Active Decrements (5,844) Inactive Mortality 14,053 Increase due to Contributions less than Required 60,806 Increase in Amortization Payment Due to Payroll Growth Assumption 0 Change in Expected Member Contributions (12,712) Assumption Change 426,771 Mortality Update/Other 76,885 Total Change in Contribution 623,009 (3) Contribution Determined as of January 1, 2017 $8,771,718 RECONCILIATION OF CHANGES IN CONTRIBUTION REQUIREMENT City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 16173 of 504 New Assump Old Assump Valuation Date 1/1/2017 1/1/2017 1/1/2016 Applicable to Fiscal Year Ending 12/31/2017 12/31/2017 12/31/2016 Actuarial Accrued Liability (PUC)167,105,713 161,765,876 N/A Actuarial Value of Assets 73,120,605 73,120,605 N/A Unfunded Actuarial Accrued Liability (UAAL) 93,985,108 88,645,271 N/A UAAL Subject to Amortization 77,274,537 72,468,683 N/A Normal Cost (with interest) $3,216,189 $3,042,888 N/A % of Total Annual Payroll ¹32.0 30.3 N/A Administrative Expenses (with interest)90,188 90,400 N/A % of Total Annual Payroll ¹0.9 0.9 N/A Payment Required to Amortize Unfunded Actuarial Accrued Liability over 24 years (as of 1/1/2017, with interest)4,549,790 4,380,597 N/A % of Total Annual Payroll ¹45.3 43.7 N/A Total Required Contribution 7,856,167 7,513,885 N/A % of Total Annual Payroll ¹78.2 74.9 N/A Expected Member Contributions 948,867 948,867 N/A % of Total Annual Payroll ¹9.5 9.5 N/A Expected City Contribution 6,907,300 6,565,018 N/A % of Total Annual Payroll ¹68.7 65.4 N/A Assumptions and Methods: Actuarial Cost Method Projected Unit Credit Amortization Method ¹ Contributions developed as of 1/1/2017 are expressed as a percentage of total annual payroll at 1/1/2017 of $10,035,610. All other assumptions and methods are as described in the Actuarial Assumptions and Methods section. STATUTORY MINIMUM REQUIRED CONTRIBUTION Contribution requirements shown on this page are calculated according to statutory minimum funding requirements of the Illinois Pension Code. We do not believe this method is sufficient to fund future benefits; as such, we recommend funding according to the contributions developed in Section E of this report. 90% Funding by 2040, level percent of payroll, 3.5% payroll growth assumption. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 17174 of 504 PROJECTION OF BENEFIT PAYMENTS Payments for Payments for Total Year Current Actives Current Inactives Payments 2017 304,964 8,345,890 8,650,854 2018 558,482 8,426,727 8,985,210 2019 808,055 8,525,601 9,333,656 2020 1,080,690 8,625,182 9,705,872 2021 1,348,187 8,688,769 10,036,955 2022 1,625,746 8,737,441 10,363,188 2023 1,939,752 8,792,150 10,731,902 2024 2,283,274 8,815,338 11,098,611 2025 2,649,896 8,825,527 11,475,423 2026 3,031,952 8,822,594 11,854,546 2027 3,432,597 8,805,675 12,238,273 2028 3,866,101 8,774,064 12,640,165 2029 4,281,117 8,726,413 13,007,529 2030 4,712,357 8,660,821 13,373,178 2031 5,155,284 8,575,492 13,730,776 2032 5,635,486 8,468,561 14,104,047 2033 6,152,749 8,338,114 14,490,864 2034 6,700,588 8,182,585 14,883,173 2035 7,282,553 8,024,724 15,307,277 2036 7,840,728 7,816,390 15,657,118 2037 8,387,078 7,579,561 15,966,640 2038 8,937,502 7,314,115 16,251,617 2039 9,462,802 7,020,043 16,482,844 2040 9,964,995 6,698,335 16,663,330 2041 10,412,131 6,350,790 16,762,921 2042 10,843,083 5,980,074 16,823,157 2043 11,242,356 5,590,096 16,832,452 2044 11,635,085 5,185,329 16,820,414 2045 11,957,284 4,771,059 16,728,343 2046 12,214,938 4,353,571 16,568,509 2047 12,429,232 3,938,797 16,368,028 2048 12,607,123 3,532,221 16,139,344 2049 12,750,746 3,140,051 15,890,797 2050 12,859,704 2,767,662 15,627,366 2051 12,934,318 2,418,886 15,353,204 2052 12,975,722 2,096,989 15,072,711 2053 12,982,902 1,803,459 14,786,361 2054 12,955,323 1,538,587 14,493,910 2055 12,891,792 1,302,736 14,194,528 2056 12,791,680 1,095,221 13,886,901 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 18175 of 504 ACTUARIAL ASSUMPTIONS AND METHODS Mortality Rate RP-2000 Combined Healthy Mortality with a blue collar adjustment, projected to the valuation date with Scale BB. Disabled Mortality Rate RP-2000 Disabled Retiree Mortality, projected to the valuation date with Scale BB. Interest Rate 6.25% per year compounded annually, net of investment related expenses. This is approximately supported by the target asset allocation and expected return of the asset classes. We will continue to monitor this to ensure that the rate continues to be supported. Retirement Age See table on following page. This is based on an experience study performed in 2012. Disability Rate See table on following page. 90% of the disabilities are assumed to be in the line of duty. This is based on an experience study performed in 2012. Termination Rate See table on following page. This is based on an experience study performed in 2012. Salary Increases Graded schedule based on age. Inflation 2.50%. Payroll Growth None. Cost-of-Living Adjustment Tier 1: 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Tier 2: 1.25% per year after the later of attainment of age 60 or first anniversary of retirement. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 19176 of 504 Administrative Expenses Expenses paid out of the fund other than investment-related expenses are assumed to be equal to those paid in the previous year. Marital Status 80% of Members are assumed to be married. Spouse’s Age Male spouses are assumed to be three years older than female spouses. Funding Method Entry Age Normal Cost Method. Actuarial Asset Method Investment gains and losses are smoothed over a 5-year period. Funding Policy Amortization Method The UAAL is amortized according to a Level Dollar method over a period ending in 2040. The amortization amount is 90% of the Accrued Liability less the Actuarial Value of Assets. Decrement Tables Age Rate Age Rate Age Rate 20 9.00% 20 0.10% 50 - 53 14.0% 25 5.00% 25 0.10% 54 - 59 20.0% 30 2.50% 30 0.20% 60 - 62 25.0% 35 2.00% 35 0.35% 63 - 64 33.0% 40 1.00% 40 0.50% 65 - 69 50.0% 45 1.00% 45 0.65% 70 100.0% 50 1.00% 50 1.00% 55 1.00% 55 1.50% 60 1.00% 60 3.00% 65 1.00% 65 4.25% % Terminating During the Year % Becoming Disabled During the Year % Retiring During the Year City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 20177 of 504 GLOSSARY Total Annual Payroll is the projected annual rate of pay for the fiscal year following the valuation date of all covered members. Present Value of Benefits is the single sum value on the valuation date of all future benefits to be paid to current Members, Retirees, Beneficiaries, Disability Retirees and Vested Terminations. Normal (Current Year's) Cost is the current year's cost for benefits yet to be funded. Unfunded Accrued Liability is a liability which arises when a pension plan is initially established or improved and such establishment or improvement is applicable to all years of past service. Total Required Contribution is equal to the Normal Cost plus an amount sufficient to amortize the Unfunded Accrued Liability over a period ending in 2040. The required amount is adjusted for interest according to the timing of contributions during the year. Entry Age Normal Cost Method - Under this method, the normal cost is the sum of the individual normal costs for all active participants. For an active participant, the normal cost is the participant’s normal cost accrual rate, multiplied by the participant’s current compensation. (a) The normal cost accrual rate equals: (i) the present value of future benefits for the participant, determined as of the participant’s entry age, divided by (ii) the present value of the compensation expected to be paid to the participant for each year of the participant’s anticipated future service, determined as of the participant’s entry age. (b) In calculating the present value of future compensation, the salary scale is applied both retrospectively and prospectively to estimate compensation in years prior to and subsequent to the valuation year based on the compensation used for the valuation. (c) The accrued liability is the sum of the individual accrued liabilities for all participants and beneficiaries. A participant’s accrued liability equals the present value, at the participant’s attained age, of future benefits less the present value at the participant’s attained age of the individual normal costs payable in the future. A beneficiary’s accrued liability equals the present value, at the beneficiary’s attained age, of future benefits. The unfunded accrued liability equals the total accrued liability less the actuarial value of assets. (d) Under this method, the entry age used for each active participant is the participant’s age at the time he or she would have commenced participation if the plan had always been in existence under current terms, or the age as of which he or she first earns service credits for purposes of benefit accrual under the current terms of the plan. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 21178 of 504 STATEMENT OF FIDUCIARY NET POSITION December 31, 2016 ASSETS MARKET VALUE Cash and Cash Equivalents: Money Market 1,917,349 Total Cash and Equivalents 1,917,349 Receivables: Interfund Receivable 18,038 Miscellaneous Receivables 5,138 Accrued Past Due Interest 149,245 Total Receivable 172,421 Investments: U.S. Gov't and Agency Obligations 4,610,530 Stocks 5,463,352 Corporate Bonds 13,369,878 Municipal Obligations 594,680 Mutual Funds 35,880,777 Pooled Investment Accounts 8,623,767 Total Investments 68,542,984 Total Assets 70,632,754 LIABILITIES Liabilities: Payable: To Other Funds 5,000 Expenses 27,757 Total Liabilities 32,757 Net Assets: Active and Retired Members' Equity 70,599,997 NET POSITION RESTRICTED FOR PENSIONS 70,599,997 TOTAL LIABILITIES AND NET ASSETS 70,632,754 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 22179 of 504 STATEMENT OF CHANGES IN FIDUCIARY NET POSITION FOR THE YEAR ENDED December 31, 2016 Market Value Basis ADDITIONS Contributions: Member 997,198 City 7,396,641 Total Contributions 8,393,839 Investment Income: Net Realized Gain (Loss) 127,138 Unrealized Gain (Loss) 2,410,381 Net Increase in Fair Value of Investments 2,537,519 Interest & Dividends 1,531,356 Less Investment Expense ¹ (174,111) Net Investment Income 3,894,764 Total Additions 12,288,603 DEDUCTIONS Distributions to Members: Benefit Payments 8,339,703 Refund of Contributions/Transfers 5,109 Total Distributions 8,344,812 Administrative Expenses 84,883 Total Deductions 8,429,695 Net Increase in Net Position 3,858,908 NET POSITION RESTRICTED FOR PENSIONS Beginning of the Year 66,741,089 End of the Year 70,599,997 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 23180 of 504 Plan Year Ending Gain/(Loss) 2017 2018 2019 2020 2021 12/31/2013 2,859,775 571,9550000 12/31/2014 (666,688) (266,675) (133,338) 0 0 0 12/31/2015 (4,120,159) (2,472,095) (1,648,064) (824,032) 0 0 12/31/2016 (442,241) (353,793) (265,345) (176,896) (88,448) 0 Total (2,520,608) (2,046,747) (1,000,928) (88,448) 0 Market Value of Assets, 12/31/2015 66,741,088 Contributions Less Benefit Payments & Administrative Expenses (35,856) Expected Investment Earnings¹4,337,005 Actual Net Investment Earnings 3,894,764 2017 Actuarial Investment Gain/(Loss)(442,241) ¹ Expected Investment Earnings = 6.50% x (66,741,088 + 0.5 x -35,856) Market Value of Assets, 12/31/2016 70,599,997 (Gains)/Losses Not Yet Recognized 2,520,608 Actuarial Value of Assets, 12/31/2016 73,120,605 (A) 12/31/2015 Actuarial Assets:69,312,907 (I) Net Investment Income: 1. Interest and Dividends 1,531,356 2. Realized Gains (Losses)127,138 3. Change in Actuarial Value 2,359,171 4. Investment Expenses (174,111) Total 3,843,554 (B) 12/31/2016 Actuarial Assets:73,120,605 Actuarial Asset Rate of Return = (2 x I) / (A + B - I):5.55% Market Value of Assets Rate of Return:5.84% 12/31/2016 Limited Actuarial Assets:73,120,605 Amounts Not Yet Recognized by Valuation Year Development of Investment Gain/Loss Development of Actuarial Value of Assets ACTUARIAL ASSET VALUATION December 31, 2016 Actuarial Assets for funding purposes are developed by recognizing the total actuarial investment gain or loss for each Plan Year over a five year period. In the first year, 20% of the gain or loss is recognized. In the second year 40%, in the third year 60%, in the fourth year 80%, and in the fifth year 100% of the gain or loss is recognized. The actuarial investment gain or loss is defined as the actual return on investments minus the actuarial assumed investment return. Actuarial Assets shall not be less than 80% nor greater than 120% of the Market Value of Assets. Gains/(Losses) Not Yet Recognized City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 24181 of 504 CHANGES IN NET ASSETS AVAILABLE FOR BENEFITS December 31, 2016 Actuarial Asset Basis INCOME Contributions: Member 997,198 City 7,396,641 City for Members 0 Total Contributions 8,393,839 Earnings from Investments Interest & Dividends 1,531,356 Net Realized Gain (Loss) 127,138 Change in Actuarial Value 2,359,171 Total Earnings and Investment Gains 4,017,665 EXPENSES Administrative Expenses: Investment Related¹ 174,111 Other 84,883 Total Administrative Expenses 258,994 Distributions to Members: Benefit Payments 8,339,703 Refund of Contributions/Transfers 5,109 Total Distributions 8,344,812 Change in Net Assets for the Year 3,807,698 Net Assets Beginning of the Year 69,312,907 Net Assets End of the Year² 73,120,605 ¹ Investment Related expenses include investment advisory, custodial and performance monitoring fees. ² Net Assets may be limited for actuarial consideration. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 25182 of 504 STATISTICAL DATA ¹ 1/1/2014 1/1/2015 1/1/2016 1/1/2017 Actives - Tier 1 Number N/A 81 79 76 Average Current Age N/A 42.7 43.4 44.0 Average Age at Employment N/A 28.0 28.1 28.2 Average Past Service N/A 14.7 15.3 15.8 Average Annual Salary N/A $98,712 $100,461 $103,029 Actives - Tier 2 Number N/A 26 26 27 Average Current Age N/A 30.1 30.8 31.8 Average Age at Employment N/A 28.2 28.0 28.1 Average Past Service N/A 1.9 2.8 3.7 Average Annual Salary N/A $70,990 $75,567 $81,683 Service Retirees Number 90 86 86 86 Average Current Age N/A 68.8 69.1 69.4 Average Annual Benefit $57,210 $63,874 $66,938 $70,671 Beneficiaries Number 22 33 34 30 Average Current Age N/A 67.6 70.7 68.3 Average Annual Benefit $31,720 $32,135 $33,533 $34,748 Disability Retirees Number 24 23 22 21 Average Current Age N/A 62.2 61.9 62.8 Average Annual Benefit $52,792 $54,025 $57,557 $60,835 Terminated Vested Number 2343 Average Current Age N/A 31.5 33.1 39.4 Average Annual Benefit N/A N/A N/A $46,357 ² ¹ Foster & Foster does not have enough historical data to include complete data prior to 1/1/2015. We will add historical data going forward. ² Average Annual Benefit for Terminated Vested members reflects the benefit for members entitled to a future annual benefit from the plan. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 26183 of 504 AGE AND SERVICE DISTRIBUTION PAST SERVICE AGE 012345-910-14 15-19 20-24 25-29 30+ Total 15 - 19 000000 000000 20 - 24 000000 000000 25 - 29 001002 310119 30 - 34 001044 8611025 35 - 39 000115 4220116 40 - 44 002106 3123018 45 - 49 011006 6220220 50 - 54 001001 122007 55 - 59 100003 201007 60 - 64 000001 000001 65+000000 000000 Total 116252827 14 10 5 4103 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 27184 of 504 VALUATION PARTICIPANT RECONCILIATION 1. Active lives a. Number in prior valuation 1/1/2016 105 b. Terminations i. Vested (partial or full) with deferred benefits (1) ii. Non-vested or full lump sum distribution received 0 iii. Transferred service to other fund 0 c. Deaths i. Beneficiary receiving benefits 0 ii. No future benefits payable 0 d. Disabled 0 e. Retired (2) f. Continuing participants 102 g. New entrants 1 h. Total active life participants in valuation 103 2. Non-Active lives (including beneficiaries receiving benefits) Service Retirees, Vested Receiving Receiving Receiving Death Disability Vested Benefits Benefits Benefits Deferred Total a. Number prior valuation 86 34 22 4 146 Retired 200 0 2 Vested Deferred 000 1 1 Death, With Survivor 0 2 (1)0 1 Death, No Survivor (2) (6)0 0 (8) Disabled 000 0 0 Refund of Contributions 000 (2)(2) Rehires 000 0 0 Expired Annuities 000 0 0 Data Corrections 000 0 0 Hired/Termed in Same Year 000 0 0 b. Number current valuation 86 30 21 3 140 City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 28185 of 504 SUMMARY OF CURRENT PLAN Article 4 Pension Fund The Plan is established and administered as prescribed by “Article 4. Firefighters’ Pension Fund – Municipalities 500,000 and Under” of the Illinois Pension Code. Plan Administration The Plan is administered by a Board of Trustees comprised of: a)Two members appointed by the Municipality, b)Two active Members of the Fire Department elected by the Membership, and c)One retired Member of the Fire Department elected by the Membership. Credited Service Years and fractional parts of years of service (except as noted below) as a sworn Firefighter employed by the Municipality. Salary Annual salary, including longevity, attached to firefighter’s rank, as established by the municipality appropriation ordinance, excluding overtime pay, bonus pay and holiday pay except for the base 8 hours of the 10 pensionable holidays which is included. Normal Retirement Date Tier 1: Age 50 and 20 years of Credited Service. Tier 2: Age 55 and 10 years of service. Benefit Tier 1: 50% of annual salary attached to rank on last day of service plus 2.50% of annual salary for each year of service over 20 years, up to a maximum of 75% of salary. The minimum monthly benefit is $1,159.27 per month. Tier 2: 2.50% per year of service times the average salary for the eight consecutive years prior to retirement times the number of years of service, up to a maximum of 75% of average salary. The minimum monthly benefit is $1,159.27 per month. Form of Benefit Tier 1: For married retirees, an annuity payable for the life of the Member; upon the death of the member, 100% of the Member’s benefit payable to the spouse until death. For unmarried retirees, the normal form is a Single Life Annuity. Tier 2: Same as above, but with 66 2/3% of benefit continued to spouse. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 29186 of 504 Early Retirement Date Tier 1: Age 60 and 10 years of Credited Service. Tier 2: Age 50 and 10 years of service. Benefit Tier 1: 1.5% plus 0.1% for each year of service in excess of 10 years, times salary x service (complete years). Tier 2: Normal Retirement Benefit, reduced 6% for each year before age 55, with no minimum benefit. Form of Benefit Same as Normal Retirement Disability Benefit Eligibility Total and permanent as determined by the Board of Trustees. Seven years of service required for non-service connected disability. Benefit Amount A maximum of: a.) 65% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension that the Member is entitled to receive if he or she retired immediately. For non-service connected disabilities, a benefit of 50% of salary attached to rank held by Member on last day of service. Cost-of-Living Adjustment Tier 1: Retirees: An annual increase equal to 3.00% per year after age 55. Those that retire prior to age 55 receive an increase of 1/12 of 3.00% for each full month since benefit commencement upon reaching age 55. Disabled Retirees: An annual increase equal to 3.00% per year of the original benefit amount beginning at age 60. Those that become disabled prior to age 60 receive an increase of 3.00% of the original benefit amount for each year since benefit commencement upon reaching age 60. Tier 2: An annual increase each January 1 equal to 3.00% per year or one-half of the annual unadjusted percentage increase in the consumer price index-u for the 12 months ending with the September preceding each November 1, whichever is less, of the original pension after the attainment of age 60 or first anniversary of pension start date whichever is later. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 30187 of 504 Pre-Retirement Death Benefit Service Incurred 100% of salary attached to rank held by Member on last day of service. Non-Service Incurred A maximum of: a.) 54% of salary attached to the rank held by Member on last day of service, and; b.) The monthly retirement pension earned by the deceased Member at the time of death, regardless of whether death occurs before or after age 50. Vesting (Termination) Vesting Service Requirement 10 years. Non-Vested Benefit Refund of Member Contributions. Vested Benefit Either the termination benefit, payable upon reaching age 60 (55 for Tier 2, provided contributions are not withdrawn, or a refund of member contributions. Termination Benefit Based on the monthly salary attached to the Member’s rank at separation from service and equals: Tier 1: 1.5% plus 0.1% for each year of service in excess of 10 years, times salary x service (based on complete years). Tier 2: 2.50% of 8-year final average salary times creditable service. Contributions Employee 9.455% of Salary. Municipality Remaining amount necessary for payment of Normal (current year’s) Cost and amortization of the accrued past service liability. City of Evanston Firefighters' Pension Fund FOSTER & FOSTER | 31188 of 504 For City Council meeting of October 9, 2017 Item A3.5 Business of the City by Motion: Cashiering System For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Subject: Agreement with Municode, Inc. to Provide a Centralized Cashiering System for the City of Evanston Date: September 25, 2017 Recommended Action Staff recommends City Council authorize the City Manager to execute an agreement with Municode, Inc. to provide a centralized cashiering system for the City of Evanston. The contract provided by Municode is a cost per credit card transaction model. This means the City only pays an expense when a credit card transaction occurs. Attachment 1 is the contact detailing the price for each transaction, which is $0.55 per web or agent payment. There are no transactional costs associated with cash and check payments. Based on 2016 payment data (see chart below), the City is estimating an annualized cost of $56,179. As noted in the August 14, 2017 report to Council to approve Passport Parking, the total budget for cashiering and online payment systems is $320,000. This purchase combined with the previous approval will bring total estimated expenses to $316,179 for 2018 on an annualized basis. Some of these costs will also be distributed to the Water Fund, Sewer Fund and Parking Fund once the system is operational. Funding Source 100.15.1560.62449 – 2017 budget – $320,000 The chart below details the number of credit card transactions on an annual basis. Memorandum 189 of 504 Staff recommends dividing the costs associated with each transaction into their respective funds in 2018. Majority of the transactions are water and parking related and dividing these transactions by fund will help minimize any financial impact to the General Fund. 100.15.1560.62449 (General Fund) 505.15.1560.62449 (Parking Fund) 510.40.4210.62249 (Water Fund) 515.40.4120.62249 (Sewer Fund) 520.40.4120.62249 (Solid Waste Fund) Livability Benefits Innovation & Process: Support local government best practices and processes Summary Since 2006, the Finance Department cashiers have used the Duncan Solutions cashiering application that was developed as part of the larger parking citation contract. A key limitation of this system since the implementation was no direct interface with other systems. Payments received by the cashiers do not close out the other various billing systems such as the water billing system (Harris), Third Millennium wheel tax database, licensing and permitting and system (PAL), administrative hearings violations database, as well as the posting of revenue into the financial management system (New World Systems). Other benefits to purchasing this cashiering system include: • Interface with Passport and Harris in real-time and many other systems in daily batch-mode. Real-time applications update the system as soon as the information is entered. Batch-time interfaces update the systems at the end of the working day. • A "single point of entry" screen. Staff can receive and post payments directly to the various billing systems, allowing cashiers the ability to produce a single receipt for multiple payments and customers to pay with multiple forms of tender (e.g. cash, check and credit/debit card) on the same transaction or receipt. • Digital achieving of payment data. This allows for payments to be researched quickly and more efficiently through one centralized area using conventional search means (name, address, payment amount) electronically. • Robust statistical analytic tools. These reports will help gather more data points to better understand the varying service demands on the City. This includes items such as counts and averages of payments, transactions per hour, and more. • Electronic audit tape. This is a management that provides more details behind all transactions that occur within the system. • The use of interactive voice response technology (IVR) for all payments. This is a technology that allows over the phone payments through the use of voice and tones input via keypad. • Text message alerts and email notifications through their customizable customer online portion. 190 of 504 • Payments can be made through Amazon Alexia and Facebook messenger (currently being tested, this will not be live at launch). The proposed agreement allows for unlimited users and its use can be expanded to include other City departments, giving them an interactive and efficient way to accept and account for funds they receive. A total of nine different companies were researched and provided demonstrations over the course of a year. The top three companies were then evaluated by finance and IT staff members. Below is a composite scoring sheet of the top three companies. Staff rated each company based on ten processes on a scale of 1 to 10, with 10 being the highest possible score. Attachments: Municode - Orbipay contract Process Orbipay (Municode)ipayment - Core System Innovators Ease of usage 9 8 8 Misc. Billing functionality 10 10 9 Integration (API)10 10 10 Interface 9 8 8 Reporting / Analytics 9 9 8 Electronic Record Keeping 9 8 10 Pricing 10 9 8 Online Payments 10 10 9 End of day process 9 10 8 Other 9 8 7 Total 94 90 85 191 of 504   ORBIPAY PAYMENT PORTAL PROPOSAL  for the City of Evanston IL          Woody Estep  Client Services Consultant  westep@municode.com  850.576.3172 ext. 1410   Cell: 850.545.9345       192 of 504 Page | 2 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Proposal Contents  GENERAL PLATFORM FEATURES ......................................................................................................................... 3  Branding Customization  3  Mobile Optimization  3  Enrollment & Customer Authentication  3  Frequently Asked Questions  3  Linking Accounts 3  CONVENIENT PAYMENT CHANNELS .................................................................................................................... 4  Web Transactions  4  Mobile  5  FaceBook Messenger  5  Interactive Voice Response (IVR)  6  Point of Sale Transactions 7  Customer Service Agents  7  Walk‐In  7  Payment Kiosks  8  FLEXIBLE PAYMENT OPTIONS .............................................................................................................................. 9  One‐time Payments  9  Recurring Payments  9  Auto Pay  9  ADDITIONAL FEATURES ..................................................................................................................................... 10  Paperless Billing  10  Alerts & Notifications  10  Statement Viewing and History  10  Customer Messaging Feature  10  EASY TO USE ADMINISTRATIVE PORTAL ........................................................................................................... 11  Key Features & Options:  11  Access for Staff  11  Client Reporting  12  Reconciliation Process  13  RISK MANAGEMENT & SECURITY OVERVIEW ................................................................................................... 15  Technology and Infrastructure:  15  Risk Management Framework:  15  MUNICODE PRICING SCHEDULE FOR ORBIPAY ................................................................................................. 16  BILL PRINTING AND MAILING SERVICES PRICING SCHEDULE ........................................................................... 17  MUNICODE AGREEMENT, TERMS & CONDITIONS ........................................................................................... 18     193 of 504 Page | 3 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  GENERAL PLATFORM FEATURES  Orbipay is a true cloud‐based, out‐of‐the‐box, and configurable SAAS application. The Orbipay Platform is a highly flexible and  comprehensive electronic bill presentment and payment solution that allows you to collect and process payments from  multiple types and channels – quickly and efficiently. Once deployed within your organization, you will be able to accept  payment via the web, IVR phone system, mobile connection, MoneyGram walk‐in locations, or through your own customer  service agents.  Branding Customization  Website branding, content, and features can be customized to  suit your business requirements.  The Customer Interface allows  you, the client, complete control over the color scheme (accents,  buttons, module frames, text, hyperlinks, etc.).  Including  uploading a customized banner to promote the look and feel of  your branding.  Additionally, all text can be customized with  Municipality‐specific verbiage as needed.    Mobile Optimization  Access is also supported from different devices, using Responsive  Web Design (RWD).  This technology recognizes the size of the  screen on the device and renders the page correctly for that  screen by altering the position of text labels, shortening text, and  so on – as shown below. No exclusive or additional mobile app is  needed with this design technology.  Enrollment & Customer Authentication  Residents enroll through the home page of the platform.  A  welcome page explaining the benefits of enrolling for the Web Portal can be configured to appear.  The standard enrollment  process requires them to authenticate themselves.  The default authentication is to ask for the Account Number and a  secondary authentication credential (i.e.: billing zip code, last four digits of SSN, or Enrollment Authentication Code).  Upon  enrollment, residents are prompted to enter in their email address for paperless billing. Your residents can easily choose to  receive a paper bill, an electronic bill, or both by simply checking a box.  You could even make electric billing mandatory.  Most  importantly, you have complete flexibility to configure according to your paperless billing strategy and can easily change the  rules as your strategy and goals change.   Frequently Asked Questions  In addition, to enhance the customer experience, you can add a  frequently asked questions page that is reached through a link at  the bottom of each page.  Linking Accounts   If your customers have multiple accounts with you, they can  easily link them together for the highest level of convenience.  Details of the account(s) linked to the customer’s profile are  displayed, and if there is more than one option to unlink an  account.  If the customer wants to link a further account, they  can click the “Link Additional Accounts” button.      = 194 of 504 Page | 4 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  CONVENIENT PAYMENT CHANNELS  Give your customers the billing and payment options they demand. Let them make payments when and how they want with a  consistent, user‐friendly experience across all channels. Our single‐vendor, Level 1 PCI Compliant payment suite consolidates all  your payments under one roof without the hassle of managing multiple vendor contracts. Supports both convenience fee and  no‐convenience fee pricing.   Web Transactions   Full Self‐Service Portal   The full‐service portal is an easy‐to‐use web view into their account, allowing them to quickly and securely manage their online  billing and payment settings. Customers can access their statement and payment histories, sign up for email and text  reminders, manage their paperless settings, and view and pay on multiple accounts.  Customers can make a one‐time payment, schedule a future payment, or setup recurring payment options by credit card, debit  card, or electronic check. With secured, saved payment information, customers only enter their payment information once –  making it easier to pay electronically going forward.    Simple Web Portal   There are times when a customer just needs to make a quick payment if they are enrolled or not. The WEB Simple Portal view  where customers simply come to your website to get a balance and make a quick one‐time payment within seconds. It isn’t  more complicated than that.    195 of 504 Page | 5 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Mobile   Mobile has evolved from a simple extension of your website. It’s now the preferred connectivity method for many users. Each  person has his or her own mobile device preferences. The Orbipay platform offers a mobile solutions that makes managing  and paying bills from a smartphone quick and easy:   SMS‐Mobile Web Payment:  The system  will send a text to the phone containing a  short form URL that will link to a mobile  browser web page for the customer to  authorize the payment.    SMS‐Phone Payment: The system will send  a text to the phone containing a phone  number to call back which will access the  IVR to authorize the payment.   Voice Call‐Phone Payment:  The IVR will  place a voice call and request authorization  for the payment.      FaceBook Messenger   We live in a world where people text emojis to order pizza and use virtual assistants to hail cabs. Consumers expect real‐time,  personalized, and context‐aware interactions that connect them to relevant products and services within their preferred digital  environments. Orbipay can be set up to utilize ChatBot IA technology “Ella” to make payments and answer questions about  their bills FaceBook Messenger.           196 of 504 Page | 6 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Built In Payment Interactive Voice Response (IVR)  Orbipay’s robust and easy to use IVR system will allow residential and commercial customers the ability to obtain their account  balance and verify their account information prior to initiating a payment to pay their bill by credit card, debit card, or ACH.  Orbipay offers the IVR service in both English and Spanish. Orbipay then provides customers a confirmation number for a  verified credit/debit card/ACH payment. This confirmation number could also be used for service restoral in case a shut off for  non‐payment occurred.  Payment IVR Key Features & Options:   Can be accessed directly or via a call transfer from the city/client’s telephone system.   Toll free number option.   Pre‐recorded prompts, supplemented by dynamic Text‐to‐Speech (TTS) robot.   English and Spanish variants.   Uses key presses to capture    Funding Source capture, with option to save details for future use.   Same Day payments only.   Read back of up to four amounts owed, and option to allow entry of any amount.   Option to charge a Convenience Fee for payment processing.   Customer can review payment before confirming it.   Option to notify the city/client in real‐time when an IVR payment is confirmed   Option to redirect customer back to the city/client if they have an issue.  There are two IVR flows to choose from, the Standard IVR Flow and the Express IVR Flow. In the standard flow, the process  takes around five minutes.  An express flow reduces this by about a minute. Both IVR flows include customer authentication,  read back of amount owed/payment entry, read back of available funding sources/new funding source entry, and finally  payment approval and verification. Scripting can be customized for the branding of your city where indicated.   Example of Standard Main Flow:       197 of 504 Page | 7 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Point of Sale Transactions   We have chosen to support only point of sale (POS) Devices  that support the new EMV/Chip & PIN standard, as mandated  by the card schemes. We have a partner, PaxTechnologies that  we work with for the POS devices. They are set up in  conjunction with First Data through Bank of America Merchant  Services (BAMS), who we are certified with for MOTO/ECOM  transactions. To select this integrated EMV POS Device  solution, the client must use Orbipay as the merchant  processor (BAMS/First Data) for the Web and Phone payments  as well.   Non‐Integrated POS: Under this, the client can use any POS  device they like.  They run the card and can then enter the  details into the Payment Center.  This includes the option of  entering the Authorization Response Code along with the  payment, can then be used to lookup the payment.  Integrated POS Device: Under this, the client must use a PAX  POS Device (and use their supported Merchant Processors).   When the transaction is entered into the Payment Center it sends details of the payment to the POS device which then  activates with the Payment Amount Pre‐Loaded.  Once the Card is dipped/swiped and the payment submitted, the PAX Device  then sends the approved or declined response back to Payment Center which then shows the result to the User.  Customer Service Agents  Your customer service and operations staff can use  Orbipay’s customer care portal to help customer service  representatives view bill payment profiles, review  historical and pending payments, schedule and manage  payments on behalf of customers, and perform other day‐ to‐day customer service tasks.  Walk‐In   Orbipay has a partnership with MoneyGram  (www.moneygram.com) to enable walk in real time  certified cash payments at any MoneyGram agent  location. MoneyGram operates over 40,000 locations  (all CVS and Walmart locations) nationwide. An  additional fee is charged at the MoneyGram location  for sending funds directly to a biller.      198 of 504 Page | 8 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Payment Kiosks   Orbipay has a collaborative partnership with an industry leading Kiosk company Quote Pro Kiosk. We deliver solutions through  their Kiosk that make bill payments easier and more convenient for the cash‐preferred customers as well as those paying with  credit or debit cards and ACH.  The Kiosk allows the customer to validate their identity, be  presented an amount to pay, make a payment, receive a  XXXXXX branded receipt and have the payment posted to the  system of record in real‐time.    In addition, the Kiosk has a large subset of unique features  that include:   Accepting Cash AND making change   EMV ready credit card acceptor    Live Video Chat available   Multilingual response   Cash Disbursement option for refunding or various  payouts    Casino grade bill acceptor   QR Code scanner used to identify payor, Kiosk can  also scan a driver’s license   Full turn‐key cash management delivered through  partnerships with national armored couriers services  and banks   Easy to integrate into biller system of record   Customized reporting of all payments taken through  the Kiosk (Cash, E check, Credit/Debit cards) into  Orbipay’s standard reporting system.   Customer support Monday through Saturday by  phone and 24/7 through our Kiosk Support   Supports adding of a Convenience Fee to the  transaction.  The Kiosk runs on a GenMega ATM chassis, it is well equipped  to handle large volumes of Cash on a daily basis and it can also  act as an ATM machine if needed.   QuotePro also provides  hardware servicing through their network of authorized  technicians that can be on‐site in less than 24 should there be  an uncharacteristic need for hardware support.  An optional video monitoring board also allows for additional  messaging to be displayed in order to assist customers during  the completion of a transaction.  These Kiosks can be placed indoors and outdoors or through  the wall outdoor units are also available. We can assist with  placements of these Kiosks if they will not be on premise.      199 of 504 Page | 9 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  FLEXIBLE PAYMENT OPTIONS  One‐time Payments  Allows customer to schedule a single payment. Same Day  and Future Dated are supported and can be specified  Ability to save funding information for future use.  Recurring Payments   This option allows a customer to setup a series of  payments, within parameters set by the municipality.  To  set up reoccurring payment the customer must enroll and  sign‐in to manage the process.    Auto Pay  Prevent missed due dates by allowing customers to enroll  in AutoPay. Automated payments (AutoPay) are the most  reliable means for your customers to make a payment and  the quickest path to bottom line improvements for your  organization.   Orbipay gives your customers the flexibility to manage  when and how they make future payments. Our easy‐ to‐navigate interface allows customers to schedule one‐ time payments, pay each month on a specific date, set  variable or fixed payment amounts, and choose from  credit, debit, or eCheck options.   Fewer delinquencies and forgotten payments   More timely payments, paid‐in‐full   Less time and money processing manual  payments   Better reconciling of customer accounts earlier  in the billing cycle   Higher adoption of paperless billing   Improved customer satisfaction       200 of 504 Page | 10 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  ADDITIONAL FEATURES  Paperless Billing   Offer paperless billing and enable your customers to access  statements electronically.   Your customers can easily choose to receive a paper bill, an  electronic bill, or both by simply checking a box. All customers  are encouraged during enrollment to move to paperless billing.  Note: This system can even be configured to make it mandatory.  Paperless can be turned on by either the customer or your CSRs  at any time. These elections can be used to suppress statement  printing production saving you both money on printing and  postage.     Alerts & Notifications   Send automated friendly reminders to your customers about  upcoming due dates, payment confirmations, etc.   These notifications are completely self‐managed by the  customers so they can adjust their comfort level.  By simply  selecting the relevant checkbox, they can manage how and  what they want to be notified about.  Note: Some alerts cannot  be switched off (for example New Bill Ready) as the customer  must receive that alert.   Statement Viewing and History   Allow customers to view PDF statements generated by your bill  printer.   This ensures that customers who want to get information about  current or past statements can retrieve them from your system  without needing the intervention of a customer service  representative. The default number of statements displayed is  13 months (one years’ worth), this can be configured to show up  to 25 months.   Customer Messaging Feature  This optional feature allows customers to send secure and  structured messages to you that are then queued for you to  review and reply to.  You can also use this to send secure  messages to your customers. The “Message Type” dropdown  updates itself based on the previous selection with message  types specific to the Message Area. Customer review all  messages sent and received.  Messages can be displayed in these  areas: Bank Accounts, Payments, Statements, and Technical.       201 of 504 Page | 11 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  EASY TO USE ADMINISTRATIVE PORTAL   The customer care portal enables your customer service staff to access profiles, view payment history, schedule and manage  payments on behalf of customers, view reports, and perform other day‐to‐day customer service tasks.    Key Features & Options:   Designate user access roles and permissions   Block payment methods for high‐risk accounts    Look up customer profiles, add comments, and send messages    Manage payments on behalf of customer. You may edit, cancel, or schedule payments    Capture and process payments in real‐time and batch modes    View and download payment, reconciliation, paper‐suppression, and deposit reports   Comprehensive reports about payment history, paper suppression  Access for Staff  Access to the website is restricted to users with a Login ID and password.  The Login ID also defines the functions the user can  access, the data they can see, and the updates they can perform.  Based on a set of privileges assigned to a user, they are  granted specific functionality in the application. Of course, an administrative user holds the rights and privileges to modify the  access rights granted.         202 of 504 Page | 12 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Client Reporting   Your staff can use a large selection of pre‐configured reports in the online client portal to access trend data and resolve  inquiries.  The CSR can pull reports for daily, monthly, or date range activity for payments, scheduled payments, registrations,  paperless, and ACH/EFT rejects.  Detail on each transaction is fully viewable by the client through drilldowns. All reports are  available/exportable in multiple formats (HTML, PDF, CSV, and Excel).  Municode will work with you to create any additional  interactive and customizable online charts and reports.   Payments Processed Report – Details of payments processed on prior days    Payments Processed – Drilldown Details    Details of Individual  Payments   Summary & Export  Options   Report Criteria   Details of Individual  Payments   Interactive Chart  with Print & Export  Options    Report Criteria   203 of 504 Page | 13 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Reconciliation Process  The reconciliation process is designed for maximum ease and accuracy.  By posting all card brands together at the same time,  and all payments by channel and bill type, our Municipalities can quickly and easily reconcile their online payments. Our Client  Portal, with its advanced reporting, provides our clients with all the accurate and up‐to‐date data they need.   All reports are available/exportable in multiple formats (HTML, PDF, CSV, and Excel).  Municode will work with you to create  any additional interactive and customizable online charts and reports.    Payments Processed Report – Drilldown Details    Daily Settlement – Breakdown of Expected Settlements Amounts      204 of 504 Page | 14 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017    Onward Settlement – Details of Onward Settlements after Initial Settlement      Intra‐Day Reporting – Details of Payments to be processed that day       205 of 504 Page | 15 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  RISK MANAGEMENT & SECURITY OVERVIEW  In the last 12 months, we have had 100% uptime. In 2016, the platform had a 99.99% uptime, with just 56 minutes of  unscheduled downtime.    Technology and Infrastructure:  When offered as Software as a Service, the platform is hosted by third party hosting providers in a SSAE 16 certified  Datacenter. Both products share a common technology stack comprising:   Web Server – Apache 2.2.x.   Web Container – Tomcat   Application Server – JBOSS 5.0.x GA   Database Servers – MySQL v5.1.x   Operating System – RedHat Enterprise Linux v5.5, Java‐6 v1.5   Development Stack – Eclipse 3.4.x, Fedora Core 4.0, Windows XP and Java‐6  Note: (In addition to the above, we have extensive experience with IBM IHS Web Server, Web Sphere Application Server and Oracle 10G.)  To mitigate the need to failover, all Web, Application, and Database servers and networks are designed and configured for  maximum availability and scalability.  Servers are set up in clustered mode to eliminate single point of failure. This  configuration is then replicated in a dedicated disaster recovery site.  All databases are configured with replication and all  changes are replicated to the stand‐alone database in production as changes happen in the primary database.  Database and  Application servers are backed up every 24 hours.  Risk Management Framework:  Orbipay’s platform follows US Federal Risk Management standard, NIST SP 800 for its risk management efforts. Based on the  same, approximately 150 controls over 18 control families as under Risk Control Families under NIST SP 800 (US Federal)  Framework for Information Risk Management have been built.  Access Control   Audit & Accountability   Awareness & Training   Configuration Management   Security Assessment   Identification & Authentication   Incident Response  Maintenance  Media Protection   Physical & Environmental Sec   Security Planning  Personnel Security   Risk Assessment  Acquisition & Development   System & Communication Protection   Integrity  Security Program Management   Contingency Planning   Policies & Procedures: Information Security policies are in effect, covering lifecycle of development, testing, production, and  support, that address all the risk control families stated above.   Evidence of Compliance: A set of fifteen logs are generated from check‐points across the platform. The frequency ranges from  daily to quarterly, depending on the type of action tracked. The Risk Management team creates tickets in the internal system  and assigns to specific area owners for review and sign‐off to ensure all logs are reviewed and closed and remedial action is  planned where necessary.   Third party attestations of risk & security posture: Orbipay’s platform processes data elements that are subject privacy and  security regulations and has a comprehensive program for the following third‐party reviews and attestations:   1. PCI DSS (Credit Card Security) attestation by a Qualified Security Assessor   2. HIPAA (Health care information) attestation by an authorized assessor   3. Quarterly Scan of the Product platform by a third‐party testing company   4. Static Code Analysis of New Releases (where applicable) by HP’s tools (HP Fortify)   5. SSAE 16 attestation of Primary and DR Data Center sites      206 of 504 Page | 16 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  MUNICODE PRICING SCHEDULE FOR ORBIPAY  Standard Implementation Fees  Standard Features  Configuration & set up, end to end testing, operational live proving and ‘go  live’ support, including the following:   Payment Channel, Payment Type & Funding Source Setup   File Transfer Setup   Payment Center Access & Initial Training  Waived  Client Transaction Processing Fees and Ongoing Costs  Fee Description Fee  Bank A/C Payment Processing Fees   ACH Payment Processing Costs   Web or Agent Initiated payments   IVR Initiated Payments   ACH Return Processing  Included  $0.55 / payment   $0.55 / payment   $3.00 / return   Card A/C Payment Processing Fees   Card Merchant Processing Costs1   Web or Agent initiated payments   IVR initiated payments   Card Chargeback Processing    Pass through at Cost  $0.55 / payment  $0.55 / payment  $15.00 / chargeback   PDF Statement Load Fee2   Loading of PDF images, per unique billing record loaded.  $0.01 / record loaded Electronic Bill Presentment Fee3   Monthly fee for management of customers enrolled for Paperless Billing. $0.02 / enrolled customer  Toll Free IVR Number Fee   Charge for use of a Toll‐Free number for IVR Calls.  $0.03 / minute SMS Alerts & Notifications  Customizable SMS customer alerts and notifications.  $0.04 / SMS Sent 1 All Merchant Processor fees (for example: Interchange, per transaction fees, assessments, settlement fees, etc.)  2 Count of unique billing records + image files loaded each month.  Images will be hosted for 24 months.  3 Count of number customers who are enrolled for paperless billing who received a bill that month.       207 of 504 Page | 17 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Optional: BILL PRINTING AND MAILING SERVICES Pricing Schedule   Initial programming and set‐up one‐time fee   Initial Statement design   Initial data mapping   Data transfer site set up and training   $500 / one time  Waived for existing  Client  Additional or re‐programming changes per hour $150 / hour  Manual Message Change Fee: This only applies to messages not automatically mapped in the data exchange file.   $25 /per message  Statement, late notices, letters     Simplex black laser printing of variable data on the front of pre‐printed color form   Grey scaled laser printing of stagnant messaging on back of above pre‐printed form   8½x11 white 24lb. pre‐printed color form with 3½” perforated return stub   Standard Municode #10 White single pistol window with security tint 20lb envelope   Standard Municode #9 White single window with security tint 20lb reply envelope   All required data processing including CASS/PAVE certification   Generation of online proofs for approval prior to production    Folding, inserting and delivery of statements to USPS  $.10 / statement   Additional statement pages  .05 / additional page  Suppression of #9 reply envelope (reduction) ‐.005 / statement  Special Handling Fee for householding, outsorts, or pulled statements .04 / statement  Inserting Fee for additional advertising buck slips, flyers, newsletters etc.(Does not include the  printing or design of the insert)  .01 / insert  Minimum Charge: This charge is not in addition to regular statement pricing. It means that if the  total printing per statement cost for the day is less than $50, we will charge a $50 flat rate to cover  fixed costs.  $50.00 / flat fee    Optional NCOA Service (National Change of Address) additional fee .01 / statement  Optional Full Color Duplex Laser Printing in place of Simplex Black Laser Printing additional fee  .03 / statement  Postage Deposit   Municode will require that the client maintains a permanent postage deposit in connection with this agreement.  Municode  will furnish a monthly postage account reconciliation report to the client. Upon termination of the Agreement, Municode shall  return the deposit amounts to client after payment of all services.   Estimated statements/notices @ $.391 (estimated pre‐sorted USPS rate) X 2 months = Recommended postage deposit   Client Responsibility   •  Ensure postage funds are available per recommended postage deposit listed above.  •  Provide an explanation of billing record layout or mapping document to Municode.   •  Review and approve design of billing statements. Client must approve billing statement layout at least 3 (three)  weeks prior to deployment date.  If not, an additional surcharge on the initial order of preprinted forms may apply.  •  Approve parallel testing once completed to ensure statements meet expectations.    •  Transmit data files to Municode’s cloud‐based data site   •  Approval and quality check on processed billing statements ready for printing and mailing.   •  Meet USPS “NCOA” and “Move Update” requirements (unless done through Municode). If done through Municode,  client agrees to update their records to match per USPS requirements.    •  Provide Municode insert specifications to client’s insert vendors (if other than Municode).  •  Pay for any unused forms of as a result of a format change or contract modification.      208 of 504 Page | 18 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  MUNICODE AGREEMENT, TERMS & CONDITIONS  MUNICIPAL CODE CORPORATION, a corporation duly organized and existing under the laws of the State of Florida, herein  referred to as Municode, hereby offers payment services for City of Brooksville Florida herein referred to as Client.  Municode, agrees to provide Client services defined in this proposal herein and at pricing contained in the Municode  Pricing Schedule. The Client agrees that Municode shall be its exclusive provider of these goods and services during the  term of this agreement.   1. ELECTRONIC PAYMENT PROCESSING SERVICES TERMS AND CONDITIONS ‐ These Terms and Conditions are a part of the  Master Services Agreement executed between the parties, into which these Terms and Conditions are incorporated by  reference.  A. “Transaction” means a credit, debit, ACH, disputes, chargebacks, refunds or other electronic transaction processed.  B. License. Subject to the terms and conditions of this Agreement, including any fees required to be paid by Client to  MUNICODE hereunder: MUNICODE will make the Service available to Client and Clients’ customers (“Customers”)  during the Term (as defined in the Master Services Agreement); and to the extent Client is required to download or  integrate any software which is proprietary to MUNICODE (the “Software”) for use in connection with the Service (the  “Permitted Purpose”), Municode hereby grants to Client a non‐ exclusive, non‐assignable, non‐sublicensable license to  access and use the Software, during the Term, solely for the Permitted Purpose.  C. Services. Service comprises bill presentment and payment services pursuant to which Municode shall move funds on  behalf of Client as a Third‐Party Sender or a Third‐Party Service Provider (as such terms are defined by National  Automated Clearing House Association Rules), as applicable, from the bank account, credit card account or debit card  account of Customers pursuant to a request initiated by the Customer, or the Client on behalf of the Customer. ACH  Transactions will be facilitated by Municode as a Third‐Party Sender on behalf of Client through an Originating  Depository Financial Institution.   D. Customer Payment Process. Client expressly authorizes Municode, as follows: (i) ACH Payments. Upon receipt by  MUNICODE of information from Client or Customer indicating that a Customer approves a payment in a specific  amount (“Approval”) and instructing that such payment be made via ACH from Customer's account, Municode will  cause that amount to be debited from Customer's account on behalf of Client as a third‐party sender and credited to  the Funding Account. Client agrees to be bound, and will cause all Customers using the service to agree to be bound,  by all   E. Transactions placed in Client's and/or Customer's name and accepted by Municode in accordance with this  Agreement. (ii) Credit Card or Debit Card Payments.  In the event Client has elected to accept credit card or debit  card payments through the Service, Client expressly authorizes MCC, either directly or through Client's or  Municode’s credit card processor, as follows: Upon receipt by Municode of information indicating that a Customer  has issued an Approval and initiated payment via credit card or debit card, MUNICODE will cause the amount of the  Approval to be submitted on Client's behalf to Client's card processor. Except as otherwise expressly set forth in the  Agreement, any claims, disputes, inquiries or chargebacks arising out of or relating to Transactions paid for with  Customer’s credit or debit cards shall be governed solely by the terms of the agreements in effect between Client  and its credit card processor, bank or Customer, as the case may be.  F. Convenience Fees. For each Transaction processed through the Service on behalf of a Customer, Municode may  charge a convenience fee (“Convenience Fee”) and certain related charges to Client or the Customer which requests  such Transaction or on whose behalf such Transaction is requested, as more specifically set forth on Municode  Pricing Schedule hereof. For the purpose of calculating Convenience Fees, each debit of a Customer's account and  each submission of an ACH debit, credit card transaction, or debit card transaction performed in accordance with  this Agreement will be considered a Transaction, whether or not such Transaction is later reversed or charged back.  Convenience Fees are payable at the time a Transaction is requested and Municode shall not be responsible to  process any Transaction in connection with which an associated Convenience Fee or related charges are declined or  otherwise fail to be paid. Municode and Client may from time to time mutually agree to revise the amount that will  be charged as a Convenience Fee. If a revised Convenience Fee is agreed, such agreement shall be deemed an  amendment to the terms of this Agreement and, where Convenience Fees are the responsibility of Customers, Client  shall be responsible for providing Customers all disclosures and notices with respect to the revised Convenience Fee  as may be required pursuant to Applicable Law or otherwise. The Convenience Fee may be recalculated if in 3  consecutive months the Actual Effective Cost to the Customer falls 0.25% below or rises 0.25% above the Target  Effective Cost (as described above) then the Convenience Fee may be recalculated.  If it is agreed that the  209 of 504 Page | 19 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  Convenience Fee will be recalculated it will be to an amount that will result in the Target Effective Cost.  The  recalculated Convenience Fee will then be rounded up to a number that falls within the +/‐ 0.25% range.  A Target  Effective Cost of 2.5% on an average payment amount gives the calculated Convenience Fee.  The Actual Effective  Cost is then calculated by dividing the Convenience fee by the actual average payment amounts processed during a  month.  G. Settlement Account. Client will establish and provide an account number and ABA routing number for Client's  designated account for settlement of Transactions initiated by ACH or Credit Card debit to a Customer's account (the  “Settlement Account”). Client shall provide at least ten (10) days prior written notice to Municode prior to changing  its Settlement Account.  H. ACH Payments. Transactions paid by Customers using the Service by an ACH debit from a Customer's account will be  held in the Funding Account for three (3) full business days (“Holding Period”). Each business day, Municode will  initiate an ACH debit from the Funding Account to the Settlement Account equal to the value of the Transactions  held in the Funding Account which have satisfied the required Holding Period, less any credits to a Customer,  returns, and chargebacks arising out of any Transactions then due, as more fully set forth below.  I. Returns, and Chargebacks. All credits initiated by Client, returns, and chargebacks on Transactions made by ACH  debit from a Customer's account and third‐party fees which are the responsibility of Client pursuant to the terms  hereof will be debited from the Funding Account where Funding Account funds allocable to Client are sufficient to  cover the credit, returns, chargebacks or third party fees. If and to the extent Funding Account allocable to Client are  not sufficient to cover the credit, return, chargeback, or third‐party fees, then the difference will be debited from  the Client Funding Account and Client shall promptly deposit into the Client Funding Account an amount sufficient to  cause the balance of the Client Funding Account. If an ACH debit is returned unpaid (whether due to insufficient  funds or otherwise), Client shall pay Municode a failed settlement fee equal to the greater of one percent (1%) of  the failed ACH amount or one hundred dollars ($100) (“Failed Settlement Fee”). Municode is authorized to debit the  Failed Settlement Fee from the Client Funding Account.  J. Rules and Guidelines. Abide by the Gateway Rules and Operating Guidelines made available at  www.municode.com/gwrules or such other replacement URL as Municode may subsequently notify Client in writing,  as such Rules and Guidelines may be updated from time to time and the terms of which are hereby incorporated  herein by this reference, and Client shall with reasonable frequency review such Rules and Guidelines for updates.  1. INTEREST ‐ Municode presently has no interest, and shall not acquire any interest, direct or indirect, financial or  otherwise, which would conflict in any manner or degree with the performance of the services hereunder. In the  performance of this contract, no subcontractor or person having such an interest shall be employed. To the best of our  knowledge, no one who has or will have any financial interest under this contract is an officer or employee of the Client. It  is expressly agreed that in the performance of the services required under this contract, Municode, and any of its  subcontractors or employees, shall at all times be considered independent contractors and not agents of the Client.  2. E‐VERIFY – Municipal Code uses the U.S. Department of Homeland Security’s E‐Verify system to verify the employment  eligibility of all employees. We will not be subcontracting any of this work; all work will be performed by Municipal  Code employees. Municipal Code’s E‐Verify Number is 42302.  4. COMPENSATION – In full and complete compensation for all goods and services provided by Municode according to the  Pricing Schedule, Client aggress to pay Municode according to the rates set forth in the Municode Pricing Schedule.  Prices quoted in the Pricing Schedule are based upon specifications provided by the Client.  If there is a change in  specifications or instructions to the original quotation, the work performed will be billed at an adjusted rate agreed to by  Client. Municode will provide to Client an invoice after each production run consisting of all fees, as outlined in the  Municode Pricing Schedule, including a summary of postage used. A monthly late payment charge may be assessed on  statements not paid within thirty (30) days.  5. FORCE MAJEURE – Neither party shall be responsible for delays or failures in performance resulting from acts or  occurrences beyond reasonable control of such party, including, without limitation: fire, explosion, power failure, flood,  earthquake, hurricane or other act of God, civil commotion, terrorism, or acts of public enemies; any law, order,  regulation, ordinance, or requirement of any government or legal body or any representative of any such government or  legal body; or labor unrest, including without limitation, strikes, slowdowns, picketing or boycotts.  In such event, the  party affected shall be excused from such performance (other than any obligation to pay money) on a day‐to‐day basis  to the extent of such interference. The other party shall, likewise, be excused from performance of its obligations on a  day‐ to‐day basis to the extent such party’s obligations relate to the performance so interfered.   210 of 504 Page | 20 Recognized as a GovTech’ Top 100  Innovators in 2016, 2017  6. CONFIDENTIALITY – Municode agrees that any and all data, reports and documentation supplied by Client or its affiliates  or third parties on Client’s behalf, which are confidential and which ae clearly designated as confidential, shall be  subject only to the disclosure requirement for the performance of Municode’s obligations hereunder, and will be held in  strict confidence and shall not be disclosed or otherwise disseminated by Municode without the written consent of  Client.  7. INTELLECTUAL PROPERTY OWNERSHIP – (A) Each party acknowledges that all trademarks, patents, copyrights, designs,  licenses, know how, proprietary information and other intellectual property, including all documentation relating  thereto, in any format or medium (“Intellectual Property”) belonging to the other (“Owner”), which may be disclosed or  used for the purposes of this Agreement at all times belongs to the Owner. To the extent that one party is required to  use the Intellectual Property of the Owner for the purposes of this Agreement, the Owner hereby grants a non‐exclusive,  non‐ transferable license to the other party to use the same, for the purposes of this Agreement, for so long as this  Agreement remains in force and the user thereof shall not acquire any other rights whatsoever to the Owner’s  Intellectual Property. All rights not expressly granted to Client hereunder are reserved by Municode. (B) Client shall not,  and shall not permit any other third party to disassemble, decompile, reverse engineer, or create derivate works from  the Software. (C) Client warrants to Municode that it has obtained all right and authority to use any and all trademarks,  service marks, trade names, domain names, slogans, logos, designs or other marks provided by Client to Municode for  use in connection with the Service. (D) Municode shall be entitled to injunctive relief for any breach or threatened  breach of this paragraph, without the necessity of Municode showing actual money damages. Such injunctive relief shall  not preclude Municode from pursuing any other remedies available to it, including the recovery for damages sustained it  is able to prove or for the cost of the action, including reasonable attorneys’ fees.  8. LIMITATION OF LIBILITY – The parties hereto agree that this agreement is only for the production of goods and services.  Municode shall be liable only to the extent of re‐mailing a correction or corrected job as soon as possible to rectify the  mistake. Breach of contract damages shall be limited to the value of the work performed. In the event of a breach of the  terms of this agreement, Municode shall not be liable for loss of business, incidental or consequential damages, or costs  in excess of billing for services related to the specific job. Municode is not liable for incidental or consequential damages,  including revenue, even if Municode has been advised of the possibility of such loss or damage.  9. NO AGENCY ‐ Nothing in this Agreement is intended, or shall be construed, to constitute or establish a joint venture,  partnership or fiduciary relationship between the parties, and no party shall have the right or authority to act for or on  behalf of any other party, except as otherwise expressly provided herein. Each party is acting as an independent  contractor in the performance of its obligations under this Agreement.  10. TERM OF AGREEMENT – the Agreement is effective as of the Effective Date and will continue for an initial term of one  (2) years (“Initial Term”). Thereafter, this Agreement will automatically renew for successive one (1) year periods unless  terminated by either party by written notice to the other party not less than one hundred twenty (120) calendar days  prior to the expiration of the term then in effect (The Initial Term and any renewal terms hereinafter collectively referred  to as the “Term”.)  IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized representatives.  MUNICIPAL CODE CORPORATION INC. (dba Municode) _________________________________ (CLIENT) By: By: Name: Name: Title: Title: Witness: Witness: Date Signed: Date Signed: Effective Date:   211 of 504 For City Council meeting of October 9, 2017 Item A3.6 Business of the City by Motion: Residential Refuse Collection Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Residential Refuse Collection Contract Award (RFP 17-47) Date: September 27, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit prices indicated in the table below for an initial annual cost of $1,580,136.00. Staff also recommends the award of a waste characterization study to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) in the amount of $8,800.00 for a study to be completed within 12-months of contract award. Service Category Estimated Number of Units Unit Price per Month Monthly Cost Annual Cost Once per week collection 65-gallon cart 3,000 $7.08 $21,240.00 $ 254,880.00 Once per week collection 95-gallon cart plus one 30 gallon bag 11,600 $8.93 $103,588.00 $ 1,243,056.00 Once per week collection of each additional cart (65 or 95-gallon 1,000 $6.85 $6,850.00 $ 82,200.00 TOTAL ANNUAL COST $ 1,580,136.00 The unit price listed is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. The charges for the previous 12 months are subject to a minimum 1.5% adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of November 1st of each subsequent year this Agreement is in effect. Memorandum 212 of 504 Funding Source: Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: On August 7, 2017, staff received proposals to provide solid waste services for the residents of Evanston. As indicated in the Administration & Public Works committee presentation on February 13, 2017, staff sought proposals for the basic solid waste services currently provided. The request also sought several alternative proposals that would increase the type of service provided and / or provide options to reduce the waste stream to landfills. Several alternatives allowed for a new method of collecting food waste and disposing it at a compost site rather than a landfill site. The current basic refuse collection services provided to residential properties include: • Once per week collection of solid waste debris in 95 gallon carts and up to one 30-gallon bag or in 65 gallon carts from single family properties and multi-unit properties with 5 or less units. In accordance with the City’s agreement with the Solid Waste Agency of Northern Cook County (SWANCC), this debris is transported to the SWANCC facility and SWANCC invoices the City separately for the debris disposal. It should be noted that city employees collect recyclable materials from single family properties and multi-unit properties with 5 or less units. Summary: On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal Residential and Condominium Solid Waste Collection. The RFP was advertised on Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were received from the firms listed in Table 1 below. TABLE 1 Firm Address Advanced Disposal Services Solid Waste Midwest, LLC 2800 Shermer Road Northbrook, IL Collective Resources, Inc. 803 Elmwood Avenue Evanston, IL Flood Brothers Disposal/Recycling Services 17W697 Butterfield Road, Suite E Oakbrook Terrace, IL Groot Industries, Inc. 2500 Landmeier Road, Elk Grove Village, IL Lakeshore Recycling Systems 6132 W Oakton Street Morton Grove, IL Waste Management of Illinois, Inc. 700 East Butterfield Road Lombard, IL 213 of 504 Only four of the firms, Advanced Disposal, Lakeshore Recycling, Groot Industries, and Waste Management provided proposals for the residential services. Waste Management only provided a proposal for the basic service and did not provide proposals for the bid item 1, alternates 1 and 2. A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Kumar Jensen, Sustainability Coordinator Kevin Johnson, Environmental Services Bureau Supervisor Linda Thomas, Purchasing Agent The final scoring of the proposals is shown in Table 2 below. TABLE 2: Residential Refuse Service Collection Analysis: Bid item 1 is for the residential solid waste collection from single family properties and multi-unit properties with 5 or less units. There are approximately 14,600 residential units, 12,400 stops and 15,600 carts that receive annual service through the residential refuse collection program. The base bid is for the same service currently provided and includes: • Collection from a 95 gallon cart and up to one 30-gallon bag • Collection from a 65 gallon cart • Collection from additional carts of any size Bid item 1, alternate 1 modifies the service to include: • Collection from a 95 gallon cart and up to 3 cubic yards of material • Collection from a 65 gallon cart • Collection from additional carts of any size Firm Firm Quals and Exp Responses to Additional Submission Requirements Project Approach Price Willingness to Execute Agreement Org and Completeness of Proposal Total Score 100 pts Lakeshore Recycling Services 14 16 14 29 10 9 92 Groot Industries, Inc.14 15 13 25 10 9 86 Collective Resources, Inc 6 13 11 30 10 9 79 Waste Management of Illinois, Inc.14 15 13 10 5 8 65 Flood Brothers Disposal/Recycling 12 11 11 10 10 9 63 Advanced Disposal Services 13 16 7 5 10 8 59 214 of 504 Bid item 1, alternate 2 modifies the service to include: • Collection from a 95 gallon cart and all other legal debris • Collection from a 65 gallon cart • Collection from additional carts of any size Staff requested pricing for bid item 1, alternate 1 alternate 2 in order to potentially provide better service with special pickups. Staff currently has two employees working daily to collect special pickups. There are approximately 3,000 special pickup requests annually, which translate to 12 pickup requests daily. During peak periods, there are 17 special pickups requests per day. Approximately 50% of the special pickup requests are for 3 cubic yards or less of debris. Accepting alternate 1 would allow staff to be more responsive to collecting special pickups that are larger than 3 cubic yards. Accepting alternate 2 would allow staff to be more responsive to special pickups and the need for the semi-annual bulk pickup would be eliminated. As expected, the cost proposals for Alternates 1 & 2 were higher than the base bid due to the increased service provided. The table 3 below summarizes the annual cost for base bid and each of the alternates. TABLE 3 Residential Refuse Service Financial Analysis: The existing residential refuse service contract is with Groot and expires on October 31, 2017. Their current annual rate to provide the contractual collection of debris is $1,630,565. The low bid submitted for the basic residential service beginning November 1, 2017 was provided by Groot in the annual amount of $1,580,136, or approximately $50,000 less than the current contract amount. Summary: Staff does not recommend accepting the prices for the alternate proposals since the increased service does not justify the increased cost. Groot has performed satisfactorily during the current contract. Staff therefore recommends award of the base bid to Groot Industries. Item Advanced Disposal Lakeshore Recycling Groot Industries Waste Management Base Bid 1,882,656$ 1,615,680$ 1,580,136$ 2,421,240$ Alternate 1 1,938,336$ 1,681,200$ 1,748,616$ N/A Alternate 2 1,938,336$ 1,728,000$ 1,823,496$ N/A 215 of 504 For City Council meeting of October 9, 2017 Item A3.7 Business of the City by Motion: Condominium Refuse Collection Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Condominium Refuse Collection Contract Award (RFP 17-47) Date: September 27, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. Staff also recommends the award of a waste characterization study to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) in the amount of $1,900.00 for a study to be completed within 12-months of contract award. Service Category Estimated Number of Units Unit Price per Month Monthly Cost Annual Cost Twice per week collection of dumpsters or wheeled carts 5,640 Condo Units $6.25 $35,250.00 $ 423,00.00 The unit price listed is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. The charges for the previous 12 months are subject to a minimum 1.5% adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of November 1st of each subsequent year this Agreement is in effect. Funding Source: Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. Memorandum 216 of 504 Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: The City currently provides, by contractor, twice per week refuse collection service to owner occupied buildings six (6) units and greater enrolled in the City’s Condominium Program. There are approximately 5,640 residential units and 265 stops that receive service through the condominium refuse collection program. These locations are typically serviced by dumpsters, but there are some addresses that are serviced by wheeled carts. Dumpsters and carts are provided, owned and maintained by the contractor. The contractor is paid monthly on a per unit basis by the City. Condominiums may request additional days of service at a price negotiated directly with the contractor. The invoices and payment for any additional service is billed directly to customers and the City is not involved in that transaction. The contractor that collects the condominium refuse is responsible for the disposal and the disposal cost is included in the contractor’s unit price. It should be noted that city employees collects the recyclable materials from condominium buildings. Summary: On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal Residential and Condominium Solid Waste Collection. The RFP was advertised on Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were received from the firms listed in Table 1 below. TABLE 1 Firm Address Advanced Disposal Services Solid Waste Midwest, LLC 2800 Shermer Road Northbrook, IL Collective Resources, Inc. 803 Elmwood Avenue Evanston, IL Flood Brothers Disposal/Recycling Services 17W697 Butterfield Road, Suite E Oakbrook Terrace, IL Groot Industries, Inc. 2500 Landmeier Road, Elk Grove Village, IL Lakeshore Recycling Systems 6132 W Oakton Street Morton Grove, IL Waste Management of Illinois, Inc. 700 East Butterfield Road Lombard, IL Only four of the firms, Advanced Disposal, Flood Brothers, Lakeshore Recycling, and Groot Industries, provided proposals for the condominium services. 217 of 504 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Kumar Jensen, Sustainability Coordinator Kevin Johnson, Environmental Services Bureau Supervisor Linda Thomas, Purchasing Agent The final scoring of the proposals is shown in Table 2 below. TABLE 2: If the contract is awarded to Lakeshore Recycling, other firms may challenge the award because Lakeshore did not attend the mandatory pre-proposal meeting for FRP 17-47. Staff had initially issued Request For Proposal 17-22 for the Municipal Residential and Condominium Solid Waste Collection. A mandatory pre-proposal meeting for RFP 17- 22 was held on May 18, 2017 and Lakeshore attended that meeting. However, due to the number of modifications to the proposal the City decided to reissue the request for proposal as RFP 17-47 which required a second mandatory pre-proposal meeting on July 13, 2017 that Lakeshore did not attend. This irregularity was reviewed by the Legal Department. The Legal Department determined that the information provided at the second meeting was substantially the same as the information provided at the first meeting and therefore felt it was in the City’s best interest to allow Lakeshore to submit a proposal. Condominium Refuse Service Collection Analysis: Bid item 2 is for the condominium solid waste collection from owner occupied buildings six (6) units and greater. There are approximately 5,640 residential units and 265 stops that receive service through the condominium refuse collection program. There were no alternate bid items for the condominium refuse collection service. Firm Firm Quals and Exp Responses to Additional Submission Requirements Project Approach Price Willingness to Execute Agreement Org and Completeness of Proposal Total Score 100 pts Lakeshore Recycling Services 14 16 14 29 10 9 92 Groot Industries, Inc.14 15 13 25 10 9 86 Collective Resources, Inc 6 13 11 30 10 9 79 Waste Management of Illinois, Inc.14 15 13 10 5 8 65 Flood Brothers Disposal/Recycling 12 11 11 10 10 9 63 Advanced Disposal Services 13 16 7 5 10 8 59 218 of 504 The unit prices and corresponding monthly and annual fee for the four firms that submitted pricing for the condominium service is show in table 3. TABLE 3 Firm Unit Price Per Month # Units Monthly Cost Annual Cost Lakeshore Recycling $ 6.25 5,640 $ 35,250.00 $ 423,000.00 Advanced Disposal $ 7.16 5,640 $ 40,382.40 $ 484,588.80 Flood Brothers $ 8.00 5,640 $ 45,120.00 $ 541,440.00 Groot Industries $ 9.50 5,640 $ 53,580.00 $ 642,960.00 Condominium Refuse Service Financial Analysis: The existing condominium refuse service contract is with Lakeshore and expires on October 31, 2017. Their current monthly price per unit is $6.49 resulting in a current annual rate of $432,000. The low bid submitted for the condominium service beginning November 1, 2017 was provided by Lakeshore for a monthly price per unit of $6.25 resulting in an annual cost of $423,000, or $9,000 less than the current contract amount. Summary: Lakeshore has performed satisfactorily during the current contract and their submitted proposal price is lower than the existing. Therefore staff recommends award of the Condominium Refuse Collection Contract to Lakeshore Recycling. 219 of 504 For City Council meeting of October 9, 2017 Item A3.8 Business of the City by Motion: Residential Yard Waste Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Residential Yard Waste and Food Scrap Collection Contract Award (RFP 17-47) Date: September 27, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Yard Waste Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and disposal of residential yard waste and food scraps at the unit prices indicated in the table below for an initial annual cost of $655,134.10. Service Category Estimated Number of Units Unit Price per Month Monthly Cost NO. of Months Annual Cost Once per week collection of 95-gallon carts 5,800 $8.70 $50,460.000 8.5 $428,910.00 Once per week collection of additional 95-gallon carts 358 $8.70 $3,114.60 8.5 $26,474.10 Lump Sum Cost for Once per week collection of stickered bags or bundles $23,500.00 8.5 $199,750.00 TOTAL ANNUAL COST $655,134.10 The unit price listed is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. The charges for the previous 12 months are subject to a minimum 1.5% adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of November 1st of each subsequent year this Agreement is in effect. Memorandum 220 of 504 Funding Source: Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: Bid item 3 is for yard waste services to detached dwellings, townhomes, duplexes, and multifamily residential dwellings up to and including all multi-unit buildings five (5) units and less, to owner occupied buildings six (6) units and greater enrolled in the City’s Condominium Program. There are approximately 20,000 residential and condominium units and 12,760 stops eligible for yard waste service. Presently there are 5,800 stops that have at least one cart and receive weekly service and there are approximately 45,500 yard waste stickers purchased annually. Under the current service yard waste carts and stickered bags season is April 1 – December 15 (8.5 months) annually. Summary: On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal Residential and Condominium Solid Waste Collection. The RFP was advertised on Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were received from the firms listed in Table 1 below. TABLE 1 Firm Address Advanced Disposal Services Solid Waste Midwest, LLC 2800 Shermer Road Northbrook, IL Collective Resources, Inc. 803 Elmwood Avenue Evanston, IL Flood Brothers Disposal/Recycling Services 17W697 Butterfield Road, Suite E Oakbrook Terrace, IL Groot Industries, Inc. 2500 Landmeier Road, Elk Grove Village, IL Lakeshore Recycling Systems 6132 W Oakton Street Morton Grove, IL Waste Management of Illinois, Inc. 700 East Butterfield Road Lombard, IL Only three of the firms, Lakeshore Recycling, Groot Industries and Waste Management, provided proposals for the residential yard waste services. Lakeshore was the only firm to provide pricing for all alternates. Groot Industries provided pricing for the base bid and alternate 2. Waste Management only provided a proposal for the basic service and did not provide proposals for any of the alternates. 221 of 504 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Kumar Jensen, Sustainability Coordinator Kevin Johnson, Environmental Services Bureau Supervisor Linda Thomas, Purchasing Agent The final scoring of the proposals is shown in Table 2 below. TABLE 2: Residential Refuse Service Collection Analysis: The base bid is for the same service currently provided and includes: • Collection from 95 gallon yard waste carts for 8.5 months • Collection of stickered bags and bundles for 8.5 months Bid item 3, alternate 1 modifies the service provided to: • Collection from 95 gallon yard waste carts for 8.5 months • Collection of stickered bags and bundles during a shortened collection season of 2.5 months (October 1 to December 15) Bid item 3, alternate 2 modifies the service provided to: • Collection from 95, 65, or 35 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months • Collection of stickered bags and bundles for 8.5 months Bid item 3, alternate 3 modifies the service provided to: • Collection from 95, 65, or 35 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months • Collection of stickered bags and bundles during a shortened collection season of 2.5 months (October 1 to December 15) Firm Firm Quals and Exp Responses to Additional Submission Requirements Project Approach Price Willingness to Execute Agreement Org and Completeness of Proposal Total Score 100 pts Lakeshore Recycling Services 14 16 14 29 10 9 92 Groot Industries, Inc.14 15 13 25 10 9 86 Collective Resources, Inc 6 13 11 30 10 9 79 Waste Management of Illinois, Inc.14 15 13 10 5 8 65 Flood Brothers Disposal/Recycling 12 11 11 10 10 9 63 Advanced Disposal Services 13 16 7 5 10 8 59 222 of 504 Bid item 3, alternate 4 is a mandatory yard waste and food scrap service and would be required of all properties in Evanston including all detached dwellings, townhomes, duplexes, and multifamily residential dwellings up to five (5) units and to owner occupied buildings six (6) units and greater enrolled in the City’s Condominium Program. The service provided would include: • Collection from 95 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months • Collection from 65 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months • Collection from 35 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months Staff requested pricing for bid item 3; alternates 1 and 3 in order to determine if a shortened period when stickers could be used would reduce the cost for the yard waste service. Cost savings were not realized and therefore staff is not recommending these alternates. Staff requested pricing for bid item 3; alternates 2, 3 and 4 in order to obtain pricing that would divert food scrap from the landfill to a compost site. Food scrap would be allowed in the yard waste cart rather than the solid waste cart and was proposed to be collected for all twelve months throughout the year. The cost proposals for the alternates were higher than the base bid. Table 3 below summarizes the annual cost for the base bid and each of the alternates. TABLE 3 Item # of Months Cart is Picked up # of Months Stickered Material is Picked Up Lakeshore Recycling Groot Industries Waste Management Base Bid 8.5 8.5 $623,677.14 $697,008.05 $770,479.78 Alternate 1 8.5 2.5 $650,445.94 N/A N/A Alternate 2 12 8.5 $848,977.00 $1,109,950.00 N/A Alternate 3 12 2.5 $1,032,560.00 N/A N/A Alternate 4 12 N/A $1,305,070.00 N/A N/A Alternate 4 includes the cost of purchasing 6,500 additional carts needed for this service The proposals submitted to provide year round yard waste and food scrap collection for residents with a yard waste cart or for the mandatory yard waste / food scrap program was too expensive to implement. Groot’s proposal for yard waste service includes the ride along of food scraps with the base bid option. 223 of 504 Analysis: Staff presented their initial recommendations for award of the solid waste contracts to the APW Committee on September 11, 2017. The recommended action was to receive and hold in committee for action on September 25, 2017. On September 21, 2017 Lakeshore sent an email to the Purchasing Division indicating that they never saw residential services (refuse and yard waste) broken up between two different companies and indicated that their proposal was for both services. They felt comfortable with their price to provide both services, but not just yard waste. Purchasing sent an email to Lakeshore on September 22, 2017 stating: “Please let us know if you will perform Condominium and Yard Waste only at the pricing you provided in your RFP proposal. Also, please clarify if you stated anywhere in your proposal that your pricing was contingent on getting Bid Items 1 and 3. We will need your confirmation no later than this afternoon.” Lakeshore’s response was: “In regards to the Yard Waste services, our price is contingent on also servicing the residential garbage.” In a follow up email, Lakeshore acknowledged that they had not indicated this in their proposal. Staff then reviewed the proposals and determined that Groot had provided the second lowest proposal for yard waste service. However, if both residential refuse and yard waste services were awarded together, Lakeshore would have a lower combined total than Groot as indicated in Table 4. Item Lakeshore Groot Difference between Lakeshore and Groot Annual cost for Residential Refuse $1,615,680.00 $1,580,136.00 ($35,544.00) Annual cost for Yard Waste Collection $ 623,677.14 $ 697,008.50 $73,331.36 Total Annual Cost if both Services Awarded $2,239,357.14 $2,277,144.50 Total savings if both services were awarded to Lakeshore $37,787.36 At the September 25, 2017 Committee meeting staff requested the committee to hold the solid waste contract awards in committee until a legal review on how to proceed could be completed. On September 26, 2017, Groot submitted an unsolicited Updated Proposal to the Purchasing Division in which they lowered their cost to provide the yard waste services. Based on these revised costs, Groot would have a lower combined total cost than Lakeshore as indicated in Table 5. Item Lakeshore Groot Difference between Lakeshore and Groot Annual cost for Residential Refuse $1,615,680.00 $1,580,136.00 ($35,544.00) Annual cost for Yard Waste Collection $ 623,677.14 $ 655,134.10 $31,456.96 Total Annual Cost if both Services Awarded $2,239,357.14 $2,235,270.10 Total savings if both services were awarded to Groot $4,087.04 224 of 504 Residential Yard Waste Service Financial Analysis: The existing residential refuse service contract is with Groot and expires on October 31, 2017. Their current annual rate to provide the contractual collection of yard waste is $664,663.32. Groot’s updated proposal for the basic residential yard waste service beginning November 1, 2017 is in the annual amount of $655,134.10, or approximately $9,500 less than the current contract amount. 225 of 504 For City Council meeting of October 9, 2017 Item A3.9 Business of the City by Motion: Solid Waste Fund Analysis For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Solid Waste Fund Analysis Date: September 27, 2017 Recommended Action: Staff recommends that City Council continue discussion on suggested sanitation service charge amendments and provide direction on how to proceed. Funding Source: N/A Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: The Solid Waste Fund is projected to have a deficit balance of ($800,000) at the end of FY 2017. Additionally, because the sanitation service charges do not generate sufficient revenue to match the expenses to provide the services, a transfer from the General Fund to the Solid Waste Fund is necessary. In FY 2017 the General Fund will transfer $1,055,967 to the Solid Waste Fund. The cost to provide sanitation services has been steadily increasing over the past several years. However the sanitation service charges have not been adjusted accordingly. The yard waste fees were established in February 2010 and have not been adjusted since. The monthly fees for residential refuse collection from a 65-gallon cart and an additional cart were last increased in December 2011. The monthly fee for residential refuse collection from a 95-gallon cart was last increased in December 2013. The monthly fee per unit in the condominium program was last increased in May 2016. Memorandum 226 of 504 Analysis: Staff has prepared three scenarios based on the goals of eliminating the General Fund (GF) transfer and to have the Solid Waste Fund (SWF) have a positive balance within the next three years. Staff analyzed three options for Council consideration. Option 1 – Combined Property Tax / Sanitation Charge Increase Option 1 uses a mix of property tax increases and sanitation charge increases. In FY 2018, a 0.5% property tax increase is proposed as well as sanitation charge increases. The proposed sanitation charge increases are shown in Table 1. TABLE 1, Proposed 2018 Sanitation Rate Increases Sanitation Charge 2017 Rate 2018 Proposed Rate Percent Increase Residential Refuse 95-Gallon Cart $17.95 per month $19.50 per month 9% Residential Refuse 65-Gallon Cart $7.95 per month $8.65 per month 9% Condominium Service $8.65 unit / month $8.85 unit / month 3% Yard Waste Cart $25 per year $50 per year 100% Yard Waste Sticker $1.75 each $2.50 each 40% Attachment 1 provides a projection of the SWF based on Option 1. As illustrated in the attachment, this option provides an operating surplus of $478,338 during FY 2018, even though the GF transfer is reduced to $700,000. Assuming the SWF begins FY 2018 with a deficit fund balance of ($800,000), at the end of FY 2018 the deficit fund balance would be reduced to ($321,662). In 2019, a second 0.5% property tax increase is proposed without any adjustment of the sanitation charges, and the GF transfer is reduced to $350,000. During FY 2019 an operating surplus of $302,392 is realized, reducing the deficit fund balance to ($19,270) at the end of FY 2019. In 2020, sanitation charges are proposed to be increased as indicated in Table 2, and the transfer from the GF is completely eliminated. This projection indicates that the SWF is projected to have an operating surplus of $57,942 and that the SWF would have a positive fund balance of $38,672. 227 of 504 TABLE 2, Proposed 2020 Sanitation Rate Increases Sanitation Charge Proposed Rate Established in 2018 2020 Proposed Rate Percent Increase Residential Refuse 95-Gallon Cart $19.50 per month $20.65 per month 6% Residential Refuse 65-Gallon Cart $8.65 per month $9.15 per month 6% Condominium Service $8.85 unit / month $9.05 unit / month 2% Yard Waste Cart $50 per year $50 per year 0% Yard Waste Sticker $2.50 each $2.75 each 10% Option 2 –Property Tax Increase Only Option 2 reduces the GF transfer by $350,000 per year, maintains the current sanitation charges and increases property taxes by 1.0% in 2018 & 2019 and by 1.25% in 2020 to address the SWF deficit. Each 1% property increase is estimated to generate $410,000 in revenue. The impact of the 1% property tax increase for a variety of properties with different market values is shown in Table 3. Attachment 2 provides a projection of the impact on the SWF based on Option 2. This option gradually reduces the fund balance deficit, and at the end of FY 2020, the SWF deficit is reduced to $14,594.80. TABLE 3, Impact of 1% Property Tax Increase Market Value of Home Assessed Value of Home Equalized Value of Home City Tax 1.0% Tax Increase New City Tax 200,000 20,000 53,370 $961 $9.61 $9.70 400,000 40,000 106,740 $1,921 $19.21 $1,941 600,000 60,000 160,110 $2,882 $28.82 $2,911 800,000 80,000 213,480 $3,843 $38.43 $3,881 1,000,000 100,000 266,850 $4,803 $48.03 $4,851 Option 3 –Sanitation Charge Increase Only Option 3 reduces the GF transfer by $350,000 per year and increases the sanitation charges annually, but does not increase property taxes. Tables 4 through 10 below indicate the proposed sanitation charge increases for residential refuse collection, condominium refuse collection, yard waste collection, and apartment recycling collection. For each service, a corresponding table indicates the annual impact to the residents that utilize these services. 228 of 504 TABLE 4, Residential Refuse Service Charges TABLE 5, Impact of Proposed Residential Refuse Service Charge Increases Cart Size 2017 Annual Fee 2018 Proposed Annual Fee 2019 Proposed Annual Fee 2020 Proposed Annual Fee 95-Gallon $215.40 $234.00 $252.60 $273.00 65-Gallon $95.40 $103.80 $112.20 $121.20 % Increase 9% 8% 8% TABLE 6, Condominium Refuse Service Charges Condo Charge 2017 Charge 2018 Proposed Charge 2019 Proposed Charge 2020 Proposed Charge Unit / Month $8.65 $8.85 $9.05 $9.25 TABLE 7, Impact of Proposed Condominium Refuse Service Charge Increases Condo Charge 2017 Annual Fee 2018 Proposed Annual Fee 2019 Proposed Annual Fee 2020 Proposed Annual Fee Each Unit $103.80 $106.20 $108.60 $111.00 % Increase 2% 2% 2% Residential Refuse Service 2017 Charge 2018 Proposed Charge 2019 Proposed Charge 2020 Proposed Charge 95 Gallon Cart Rate / Month $17.95 $19.50 $21.05 $22.75 65 Gallon Cart Rate / Month $7.95 $8.65 $9.35 $10.10 229 of 504 TABLE 8, Yard Waste Service Charges Yard Waste 2017 Charge 2018 Proposed Charge 2019 Proposed Charge 2020 Proposed Charge Yard Waste Cart $25.00 $50.00 $60.00 $65.00 % Increase 100% 20% 8% Yard Waste Sticker $1.75 $2.50 $2.75 $3.00 % Increase 40% 10% 8% TABLE 9, Apartment Building 6+ units Recycling Service Charges Condo Charge 2017 Charge 2018 Proposed Charge 2019 Proposed Charge 2020 Proposed Charge Unit / Month N/A N/A $1.85 $1.90 TABLE 10, Impact of Proposed Apartment Recycling Service Charge Increases Apartment Charge 2017 Annual Fee 2018 Proposed Annual Fee 2019 Proposed Annual Fee 2020 Proposed Annual Fee Each Unit N/A N/A $22.20 $22.80 % Increase 2% Attachment 3 provides a projection of the impact on the SWF based on Option 3. This option gradually reduces the fund balance deficit, and at the end of FY 2020, the SWF deficit is reduced to ($190,012). Impact of Proposed Options: For reference, staff has calculated the impact of these 3 different options for four example property owners with varying property market values and sanitation services. • Owner 1 has a property with a market value of $200,000, a 65-gallon refuse cart and uses 10 yard waste stickers per year. • Owner 2 has a property with a market value of $400,000, a 95-gallon refuse cart and a yard waste card. • Owner 3 has a property with a market value of $600,000, a 95-gallon refuse cart and a yard waste card. • Owner 4 has a property with a market value of $800,000, a 95-gallon and a 65- gallon refuse carts and a yard waste cart. 230 of 504 Attachment 4 provides a summary of annual costs that these property owners would pay for sanitation services based on the three different options. Please note that the different options provide different benefits to the SWF. Option 1, combination of sanitation charge increases and property tax increases, completely eliminates the fund balance deficit and is projected to provide a positive fund balance of $38,672 at the end of FY 2020. Option 2, property tax increases only, is projected to completely eliminate the fund balance deficit and provide a positive fund balance of $14,595 at the end of FY 2020. Option 3, sanitation charge increases only, is projected to reduce the SWF deficit fund balance to ($190,012) at the end of FY 2020. Attachment 4 indicates Option 3, sanitation charge increases only, would have the most impact to the residents and reduce the SWF deficit the least. Option 2, property tax increases only, would provide the most benefit to property owners with a market value property of $400,000 or less and be more expensive for property owners with a market value home of $600,000 or greater in comparison to Option 1, a mix of property tax and sanitation charge increases. 231 of 504 232 of 504 233 of 504 234 of 504 235 of 504 For City Council meeting of October 9, 2017 Item A4 Resolution 76-R-17: Two and one-half months Noyes Studio Lease For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Lawrence C. Hemingway, Director Parks, Recreation & Community Services Karen Hawk, Assistant Director Parks, Recreation & Community Services Subject: Resolution 76-R-17, Two and One Half Month Lease Agreement with Mudlark Theater Company for Noyes Street Theater Date: October 9, 2017 Recommended Action: Staff recommends approval of Resolution 76-R-17authorizing the City Manager to enter into an agreement for a two and one-half month lease terms with Mudlark Theatre to lease theatre space at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 Livability Benefits: Education, Arts & Community: Support Vibrant, Connected and Diverse Culture. Promote a cohesive and connected community: Incorporate arts and cultural resources Summary: This is an annual renewal of the Noyes Theatre space that is leased to Mudlark Theatre for nine (9) months of the year. The theatre space is also used by Fleetwood-Jourdain Theatre during June, July and August of each year. The lease for the last three (3) months has been shortened to two and one-half (2.5) months for 2017 as new theatre lighting is being installed in the theatre space and limits access for Mudlark until mid- October. Tenant Name Leased Space Monthly Rent rate Annual Total Rent (2.5 mos) Community Engagement Mudlark Theatre Noyes Theatre $3060.00 $7650.00 $1147.50 Memorandum 236 of 504 Attachments: Resolution 76-R-17 Exhibit A - Studio Master Lease Exhibit B - fee chart 237 of 504 9/7/17 76-R-17 A RESOLUTION Authorizing the City Manager to Enter into a Two and One Half Month Lease Agreement with Mudlark Theater Company for the Noyes Street Theater at the Noyes Cultural Arts Center BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a two and one half (2 ½)-month lease by and between the City and Mudlark Theater Company for the Noyes Street Theater at the Noyes Cultural Arts Center. The 2 ½ -month lease shall be in substantial conformity with the lease marked as Exhibit A (Lease Agreement – 2 ½ -month), attached hereto and incorporated herein by reference. The monthly lease rates associated with the space is listed in Exhibit B (Fee Schedule). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the lease as may be determined to be in the best interests of the City. SECTION 3: This Resolution will be in full force and effect from and after its passage and approval in the manner provided by law. 238 of 504 76-R-17 ~2~ ________________________________ Stephen H. Hagerty, Mayor Attest: ___________________________ Devon Reid, City Clerk Adopted: __________________, 2017 239 of 504 76-R-17 ~3~ EXHIBIT A MASTER STUDIO LEASE 240 of 504 241 of 504 242 of 504 243 of 504 244 of 504 245 of 504 246 of 504 247 of 504 248 of 504 249 of 504 250 of 504 251 of 504 252 of 504 253 of 504 254 of 504 255 of 504 256 of 504 257 of 504 258 of 504 259 of 504 260 of 504 261 of 504 262 of 504 263 of 504 264 of 504 For City Council meeting of October 9, 2017 Item A5 Ordinance 96-O-17, Establishing a Fee for a Recycling Program for Multi-Family Apartment Buildings 6 Units or Greater For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Ordinance 96-O-17, Amending City Code 8-4-12 to Establish a Fee for a Recycling Program for Multi-family Apartment Building with 6-Units or Greater Date: September 5, 2017 Recommended Action: Staff recommends that City Council adopt Ordinance 96-O-17, amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater. The proposed fee would be $1.85 per unit per month and be imposed beginning January 1, 2019. Ordinance 96-O- 17 was approved for introduction at the September 25, 2017 City Council meeting. Funding Source: N/A Livability Benefits: Climate & Energy: Reduce material waste Climate & Energy: Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: In February, 2015 Public Works launched a pilot program to collect recycling from select multi-family apartment buildings 6 units and greater within Evanston. The program enrolled 157 buildings encompassing 2,800 residential units. Prior to implementation of the pilot program, recycling rates at the participating buildings average 13%. Throughout the duration of the pilot program, the average has more than doubled to 35%. Since February 2015 participating buildings have increased recycling by approximately 7,500 pounds weekly or 392,000 pounds annually. Prior to implementation of the pilot program 22% of buildings had no recycling at all. Memorandum 265 of 504 Staff recommends expanding the pilot program to cover all multi-family apartment buildings 6 units and greater. This does not include mixed use properties or condo buildings. Currently the City does not charge for the service provided under the pilot program because not all buildings are included. With full implementation of the service, staff recommends establishing a per unit per month fee for this service. Analysis: The estimated cost to collect recyclable materials from all of the larger apartment buildings by City employees has been calculated to be $150,960. Based on 6,962 apartment units receiving this service, a fee of $1.85 per month per unit is required to fund this program. Table 1 below provides a summary of the pilot program and a projection of what the fully implemented service would be. TABLE 1 Service Category Number of Buildings Number of Units Per Unit Per Month Proposed Fee Projected Annual Revenue Pilot Buildings 157 2,841 Currently No Charge N/A Remaining Buildings 151 4,121 Currently No Service Offered N/A All Eligible Buildings 308 6,962 $1.85 $ 153,624.00 Implementation: Staff recommends that the full recycling program for apartment buildings with 6 units or greater, as well as the imposition of the fee, begin on January 1, 2019. In order to provide the program, the City will need to purchase a new packer truck and hire an additional Equipment Operator II position. Additionally, carts will have to be delivered to the apartment buildings that are not in the pilot program. Pending Council approval of the proposed ordinance, staff will recommend the purchase of a new packer truck in early 2018. These types of trucks generally take approximately 9 months to be delivered after they have been ordered. In mid-2018, staff will begin the hiring process to employ an additional Equipment Operator II. This new employee, working with the Supervisor, will help distribute carts to the apartment buildings that are not currently in the pilot program. This will allow the recycling program to being in January 2019. Attachments: Ordinance 96-O-17 266 of 504 9/14/2017 96-O-17 AN ORDINANCE Amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Monthly Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 8-4-12 “Imposition of Sanitation Service Charges” of the Evanston City Code of 2012, as amended, is hereby further amended to add a new subsection with the following language: (c) Recyclable Materials. There is hereby established the following fee for the collection and disposal of "recyclable material" as defined in Section 8-4-1 of this Chapter, by the city for only multi-family apartment buildings 6 units and greater: One dollar eighty-five cents ($1.85 ) per unit per month in the multi-family apartment buildings with 6 units or greater . Disposition requirements for recyclable materials are outlined in Section 8 -4-4 and the proper receptacle for said materials is outlined in Section 8 -4-5 above. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 267 of 504 96-O-17 ~2~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 268 of 504 For A&PW Meeting of October 9, 2017 Item APW 1 Department Overtime Reports For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Overtime Report from July 24 to August 20 Pay Periods Date: October 2, 2017 Recommended Action: Staff recommends review of Department overtime reports from July 24 through August 20 pay periods. Livability Benefits: Innovation & Process: Support Local Government Practices and Processes Background: At the July 24, 2017, City Council meeting, the City Manager implemented that all overtime will require Department Director approval, and Directors would submit monthly overtime reports to the Administration and Public Works Committee. Attachments: Administrative Services Community Development City Manager’s Office Health & Human Services Fire Parks and Recreation Community Service Police Public Works Agency Memorandum 269 of 504 270 of 504 271 of 504 272 of 504 273 of 504 274 of 504 275 of 504 276 of 504 277 of 504 278 of 504 279 of 504 280 of 504 281 of 504 282 of 504 283 of 504 284 of 504 285 of 504 286 of 504 1 For A&PW Meeting of October 9, 2017 Item APW 2 Department Overtime Reports For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Kimberly Richardson, Assistant to the City Manager Wally Bobkiewicz, City Manager Subject: Overtime Report from August 21 to September 19 Pay Periods Date: October 9, 2017 Recommended Action: Staff recommends review of Department overtime reports by City Council. Livability Benefits: Innovation & Process: Support Local Government Practices and Processes Background: At the July 24, 2017, City Council meeting, the City Manager implemented that all overtime will require Department Director approval, and Directors would submit monthly overtime reports to the Administration and Public Works Committee. Departments: Legal and Community Development Departments reported no overtime for the last two pay periods representing August 21 – September 17. The City Manager’s Office, Health Department, Public Works Agency, Fire Department, Police Department, and Parks and Recreation Community Services reported overtime for the last two pay periods representing August 21 – September 17. Attachments:  City Manager’s Office  Health Department  Public Works Agency  Fire Department  Police Department  Parks and Recreation Community Services Memorandum 287 of 504 Page 1 of 1 To: Kimberly Richardson, Assistant to the City Manager From: Susie Hall, Executive Assistant Subject: Overtime Report for August 21 – September 19, 2017 Date: September 29, 2017 Please find attached the overtime report for the City Manager’s Office for the last two pay periods representing August 21 – September 19. DATE POSITION HOURS WORKED DESCRIPTION 8/26 Revenue Customer Service Rep. 8.0 Amnesty Program Extended Hours 9/2 Revenue Customer Service Rep. 4.0 Amnesty Program Extended Hours 9/9 Revenue Customer Service Rep. 8.0 Amnesty Program Extended Hours 9/16 Revenue Customer Service Rep 8.0 Amnesty Program Extended Hours 8/21 – 8/25 Tax Assessment 7.0 Assistance with Tax Appeals Total 35.0 -- Memorandum 288 of 504 Page 1 of 1 To: Kimberly Richardson, Assistant to the City Manager From: Nicola Whyte, Executive Secretary CC: Evonda Thomas-Smith, Director of Health and Human Services Subject: Overtime Report for August 21 – September 19, 2017 Date: October 2, 2017 Please find attached the overtime report for the City Manager’s Office for the last two pay periods representing August 21 – September 19. DATE POSITION HOURS WORKED DESCRIPTION 9/2/17 & 9/12/17 Environmental Health Inspector 5.0 Outdoor Food Inspection 8/26/17, 9/10/17, 9/16/17 Environmental Health Inspector 9.0 Outdoor Food Inspections Total 14.00 -- Memorandum 289 of 504 Pay Period 8/21/17 to 9/03/17 Total 153.25 hours of 1.5 OT Total of 1.5 hours of 2.0 OT Supervisor 6.00 Admin Billing Coordinator 2.50 Water Water Plant Operator 8.00 Water Water Worker I 3.00 Water W/S Mechanic 3.00 Water Equipment Operator II 3.00 Envir Ser Crew Leader 1.25 Recycling Parks / Forestry Worker III 2.00 Forestry Parks / Forestry Worker III 2.25 Forestry Parks / Forestry Worker III 4.50 Forestry Parks / Forestry Crew Leader 5.50 Forestry Parks / Forestry Worker I 2.50 Forestry Civil Engineer III 1.00 Engineering Traffic Electrician 2.25 Traffic Traffic Electrician 1.75 Traffic PW Maint Worker III 1.75 Traffic PW Maint Worker III 11.00 Traffic PW Maint Worker III 0.25 Traffic Water Worker III 6.00 Water Water Worker III 6.25 Water Water Worker I 6.00 Water W/S Crew Leader 0.50 Sewer W/S Crew Leader 9.50 Sewer W/S Crew Leader 0.75 Sewer W/S Crew Leader 7.00 Water W/S Crew Leader 3.00 Water W/S Crew Leader 9.50 Water Water Worker III 6.25 Water Water Worker III 0.50 Water Water Worker I 1.00 Water W/S Crew Leader 15.50 Water W/S Crew Leader 1.50 Water Water Worker I 6.00 Water Water Worker I 13.50 Water W/S Crew Leader 0.50 Water TOTAL 153.25 1.50 290 of 504 Pay Period 9/04/17 to 9/17/17 Total 136.75 hours of 1.5 OT Total of 88 hours of 2.0 OT Water Plant Operator 8.00 Water Water Plant Operator 8.00 Water Water Plant Operator 8.00 Water Water Plant Operator 8.00 Water Water Plant Operator 8.00 Water Water Plant Operator 8.00 Water Water Plant Operator 0.50 Water Water Plant Operator 4.00 Water Water Plant Operator 4.00 Water Water Plant Operator 8.00 Water W/S Mechanic 3.00 Water Equipment Operator II 4.00 Envir Ser PM Worker II 8.00 Envir Ser Parks / Forestry Worker III 2.00 Forestry Civil Engineer III 2.00 Engineering Traffic Eng Tech 5.00 Engineering Civil Engineer II 4.00 Engineering Equipment Operator II 1.00 Streets Equipment Operator II 1.00 Streets PW Crew Leader 1.00 Streets Equipment Operator II 1.75 Streets Traffic Electrician Leader 2.00 Traffic Traffic Electrician Leader 2.00 Traffic Traffic Electrician Leader 2.00 Traffic Traffic Electrician 5.00 Traffic PW Maintenance Worker III 5.00 Traffic PW Maintenance Worker III 5.00 Traffic Traffic Electrician 6.00 Traffic PW Maintenance Worker III 6.00 Traffic PW Maintenance Worker III 6.25 Traffic Traffic Electrician 10.50 Traffic PW Maintenance Worker III 10.50 Traffic PW Maintenance Worker III 10.50 Traffic Water Worker I 8.25 Sewer W/S Crew Leader 0.75 Sewer W/S Crew Leader 0.75 Sewer W/S Crew Leader 11.00 Water W/S Crew Leader 4.50 Water Water Worker I 1.50 Water Water Worker I 6.00 Water Water Worker I 0.75 Water 291 of 504 Water Worker I 8.25 Water Water Worker I 6.00 Water Water Worker II 0.75 Water Water Worker II 8.25 Water TOTAL 136.75 88.00 292 of 504 Traffic control for film permit Water shut off / turn on for non-payment Fill in as WPO for sick employee Repair HVAC system in water quality lab Repair HVAC system in water quality lab Fill in as street sweeper operator for sick employee Fill in for Supervisor who was out Removing fallen tree Removing fallen tree Removing fallen tree Removing fallen tree Removing fallen tree Construction Observation Emergency JULIE Locate Big Fork reimbursed Big Fork reimbursed NU Football game traffic control Repair damaged cable Water service leak repair Water shut off / turn on for non-payment Water service leak repair Union Meeting Repair water main leak Emergency Call Out to check water leak Repair water service leaks Assist with downed tree Repair water main leaks Water shut off / turn on for non-payment Repair water service leak Repair water main leak Repair water main leak & water service leak Emergency Call Out Water Trailer Events (3) Repair water main leaks Repair water main leak 293 of 504 Worked on Labor Day Worked on Labor Day Worked on Labor Day Worked on Labor Day Worked on Labor Day Worked on Labor Day Safety training Worked 1/2 shift for WPO that was out sick Worked 1/2 shift for WPO that was out sick Worked shift for WPO that was out sick Water Trailer Event Street Sweeping fill-in for employee on light duty Street Sweeping fill-in for employee on light duty Tree branch removal Construction observation Traffic counts Construction observation Emergency road repair on Elgin Road after WM break Emergency road repair on Elgin Road after WM break Emergency road repair on Elgin Road after WM break Clean street after a vehicle accident Repair traffic signal Emergency JULIE locate Repair damaged underground cable Streets Alive Event Streets Alive Event Streets Alive Event Kits and Cats Event Kits and Cats Event Kits and Cats Event NU Football Game NU Football Game NU Football Game Repair water main leak Repair sewer collapse Repair sewer collapse Repair water main leak Emergency call out (3) Emergency JULIE locate Streets Alive Event Repair sewer collapse 294 of 504 Repair water main leak Water Trailer Event (2)Reimbursed Repair sewer collapse Repair water main leak 295 of 504 Fire Department Overtime Report Period Covering August 21 -- September 17, 2017 1 Position Division OT Hours Justification Firefighter/Paramedic Suppression 48 Staffing Firefighter/Paramedic Suppression .5 Late Call Fire Captain Suppression 24 Staffing Firefighter/Paramedic Suppression .75 Late Call Fire Captain Suppression 20 Staffing Firefighter/Paramedic Suppression 24 Staffing Firefighter/Paramedic Suppression 24 Staffing Firefighter/Paramedic Suppression 7 Instructing Firefighter/Paramedic Suppression 28 Staffing Firefighter/Paramedic Suppression 29 Staffing/Training Firefighter/Paramedic Suppression 24 Staffing Firefighter/Paramedic Suppression 11 Training Firefighter/Paramedic Suppression 13 Instructing Firefighter/Paramedic Suppression 24 Staffing Fire Captain Suppression 7 Instructing Firefighter/Paramedic Suppression 24 Staffing Firefighter/Paramedic Suppression 4 Instructing Firefighter/Paramedic Suppression 31 Staffing Firefighter/Paramedic Suppression 24 Staffing Firefighter/Paramedic Suppression .75 Late Call Firefighter/Paramedic Suppression 3.5 Training Position Division OT Hours Justification Firefighter/Paramedic Suppression 7 Instructing Shift Chief, Fire Suppression 27.5 Staffing Fire Captain Suppression 11 Training Shift Chief, Fire Suppression 24 Staffing Fire Captain Suppression 21 Staffing Fire Captain Suppression 24 Staffing Firefighter/Paramedic Suppression 24 Staffing Fire Captain Suppression 3 Training Firefighter/Paramedic Suppression 31 Staffing/Training Fire Captain Suppression .75 Late Call Firefighter/Paramedic Suppression 24 Staffing Firefighter/Paramedic Suppression 24 Staffing Firefighter/Paramedic Suppression 31 Staffing/Training Fire Captain Prevention 23 Off hour testing 296 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 1 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION Police Officer INVESTIGATIVE SERVICES 4.00 OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED FOR ADMINSTRATION 297 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 2 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED FOR ADMINSTRATION Sergeant FIELD OPERATIONS 7.50 OVERTIME EARNED FOR ADMINSTRATION Police Officer FIELD OPERATIONS 8.75 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT 298 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 3 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR BEAT 88 ASSIGNMENT Animal Control Warden FIELD OPERATIONS 2.00 OVERTIME EARNED FOR CRITICAL INCIDENT Police Officer INVESTIGATIVE SERVICES 3.00 OVERTIME EARNED FOR CRITICAL INCIDENT 299 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 4 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 3.00 OVERTIME EARNED FOR CRITICAL INCIDENT Police Officer INVESTIGATIVE SERVICES 3.50 OVERTIME EARNED FOR CRITICAL INCIDENT Police Officer INVESTIGATIVE SERVICES 2.50 OVERTIME EARNED FOR CRITICAL INCIDENT Police Officer INVESTIGATIVE SERVICES 2.50 OVERTIME EARNED FOR CRITICAL INCIDENT Victim Advocate INVESTIGATIVE SERVICES 1.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Victim Advocate INVESTIGATIVE SERVICES 3.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Victim Advocate INVESTIGATIVE SERVICES 6.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Victim Advocate INVESTIGATIVE SERVICES 3.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 300 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 5 JOB TITLE DIVISION HOURS JUSTIFICATION Service Desk Officer I SUPPORT SERVICES 1.25 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Animal Control Warden FIELD OPERATIONS 3.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Victim Advocate INVESTIGATIVE SERVICES 3.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.25 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 3.25 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 301 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 6 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 1.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 5.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 2.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 3.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 302 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 7 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 1.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 3.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 1.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 303 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 8 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 2.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 0.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 1.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 4.25 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 3.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 2.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 3.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 304 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 9 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 1.75 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 1.75 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 3.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.25 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 6.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 3.50 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR MCAT ASSIGNMENT 305 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 10 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 6.00 OVERTIME EARNED FOR MCAT ASSIGNMENT Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR MCAT ASSIGNMENT Police Officer FIELD OPERATIONS 3.75 OVERTIME EARNED FOR MCAT ASSIGNMENT Police Officer FIELD OPERATIONS 6.00 OVERTIME EARNED FOR MCAT ASSIGNMENT Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NIPAS ASSIGNMENT Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR NIPAS ASSIGNMENT Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR NIPAS ASSIGNMENT Police Officer FIELD OPERATIONS 4.50 OVERTIME EARNED FOR NORTAF ASSIGNMENT 306 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 11 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR NORTAF ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 2.50 OVERTIME EARNED FOR NORTAF ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 2.00 OVERTIME EARNED FOR NORTAF ASSIGNMENT Sergeant FIELD OPERATIONS 1.50 OVERTIME EARNED FOR NORTAF ASSIGNMENT Police Officer FIELD OPERATIONS 2.00 OVERTIME EARNED FOR NORTAF ASSIGNMENT Communications Coordinator SUPPORT SERVICES 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Communications Coordinator SUPPORT SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Service Desk/311 Manager SUPPORT SERVICES 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME 307 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 12 JOB TITLE DIVISION HOURS JUSTIFICATION Service Desk/311 Manager SUPPORT SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Asst. Communications Coordinator SUPPORT SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Records Input Operator SUPPORT SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME 308 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 13 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME 309 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 14 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Commander SUPPORT SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 8.75 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Commander INVESTIGATIVE SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME 310 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 15 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Commander FIELD OPERATIONS 9.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME 311 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 16 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 8.50 OVERTIME EARNED FOR NU FOOTBALL GAME 312 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 17 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant SUPPORT SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME 313 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 18 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant INVESTIGATIVE SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME 314 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 19 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Commander INVESTIGATIVE SERVICES 9.00 OVERTIME EARNED FOR NU FOOTBALL GAME Commander INVESTIGATIVE SERVICES 8.75 OVERTIME EARNED FOR NU FOOTBALL GAME Commander FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME 315 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 20 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 7.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 6.75 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME 316 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 21 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 9.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 9.00 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS 9.50 OVERTIME EARNED FOR NU FOOTBALL GAME Sergeant FIELD OPERATIONS -14.50 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Commander SUPPORT SERVICES 7.00 OVERTIME EARNED FOR NU FOOTBALL GAME 317 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 22 JOB TITLE DIVISION HOURS JUSTIFICATION Commander SUPPORT SERVICES 8.00 OVERTIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 6.00 OVERTIME EARNED FOR PRISONER WATCH ASSIGNMENT Police Officer FIELD OPERATIONS 2.75 OVERTIME EARNED FOR PRISONER WATCH ASSIGNMENT Police Officer FIELD OPERATIONS 6.75 OVERTIME EARNED FOR PRISONER WATCH ASSIGNMENT Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR PRISONER WATCH ASSIGNMENT Police Officer FIELD OPERATIONS 6.75 OVERTIME EARNED FOR PRISONER WATCH ASSIGNMENT Service Desk Officer II SUPPORT SERVICES 3.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer I SUPPORT SERVICES 1.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 318 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 23 JOB TITLE DIVISION HOURS JUSTIFICATION Service Desk Officer I SUPPORT SERVICES 1.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer I SUPPORT SERVICES 2.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer I SUPPORT SERVICES 1.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer I SUPPORT SERVICES 0.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer I SUPPORT SERVICES 3.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer II SUPPORT SERVICES 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer II SUPPORT SERVICES 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer I SUPPORT SERVICES 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 319 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 24 JOB TITLE DIVISION HOURS JUSTIFICATION Service Desk Officer I SUPPORT SERVICES 0.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Service Desk Officer I SUPPORT SERVICES 2.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 6.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 5.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 6.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 7.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 320 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 25 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 8.25 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 6.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 321 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 26 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 6.25 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 322 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 27 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 6.25 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 323 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 28 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 9.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 324 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 29 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 7.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 325 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 30 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 3.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 9.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 5.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 326 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 31 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 3.25 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 327 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 32 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 5.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 5.50 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 9.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 5.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Sergeant FIELD OPERATIONS 4.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 328 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 33 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 6.00 OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 10.00 OVERTIME EARNED OVERTIME DUE TO CANINE CARE PER UNION CONTRACT Police Officer FIELD OPERATIONS 10.00 OVERTIME EARNED OVERTIME DUE TO CANINE CARE PER UNION CONTRACT Service Desk Officer II SUPPORT SERVICES 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Telecommunicator SUPPORT SERVICES 11.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Service Desk Officer II SUPPORT SERVICES 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Telecommunicator SUPPORT SERVICES 11.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Telecommunicator SUPPORT SERVICES 11.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE 329 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 34 JOB TITLE DIVISION HOURS JUSTIFICATION Telecommunicator SUPPORT SERVICES 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 0.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 8.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE 330 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 35 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 4.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Sergeant FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 7.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 3.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE 331 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 36 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Service Desk Officer I SUPPORT SERVICES 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Service Desk Officer II SUPPORT SERVICES 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Police Officer INVESTIGATIVE SERVICES 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Sergeant FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Police Officer FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE 332 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 37 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 8.00 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Sergeant FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Sergeant FIELD OPERATIONS 7.50 OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE Police Officer INVESTIGATIVE SERVICES 12.00 COMP TIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 12.00 COMP TIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 12.00 COMP TIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 6.00 COMP TIME EARNED FOR BEAT 88 ASSIGNMENT Police Officer FIELD OPERATIONS 6.00 COMP TIME EARNED FOR ADMINISTRATIVE ADJUDICATION 333 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 38 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 2.00 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Sergeant FIELD OPERATIONS 0.50 COMP TIME EARNED FOR ADMINSTRATION Sergeant FIELD OPERATIONS 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION 334 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 39 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Sergeant FIELD OPERATIONS 0.50 COMP TIME EARNED FOR ADMINSTRATION Sergeant FIELD OPERATIONS 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Sergeant FIELD OPERATIONS 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 0.50 COMP TIME EARNED FOR ADMINSTRATION 335 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 40 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 0.50 COMP TIME EARNED FOR ADMINSTRATION Sergeant FIELD OPERATIONS 0.50 COMP TIME EARNED FOR ADMINSTRATION Police Officer INVESTIGATIVE SERVICES 6.00 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 3.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 3.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 1.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 336 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 41 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 3.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Sergeant INVESTIGATIVE SERVICES 5.25 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Sergeant INVESTIGATIVE SERVICES 3.00 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 6.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 5.25 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 337 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 42 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 1.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Sergeant SUPPORT SERVICES 3.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 8.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 2.25 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 0.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 338 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 43 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 0.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 6.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 6.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 6.00 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.00 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 2.00 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 1.50 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer INVESTIGATIVE SERVICES 6.00 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 339 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 44 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 2.00 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 1.25 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 5.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 5.75 COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE Police Officer FIELD OPERATIONS 4.00 COMP TIME EARNED FOR MCAT ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 4.00 COMP TIME EARNED FOR NIPAS ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 6.00 COMP TIME EARNED FOR NORTAF ASSIGNMENT Police Officer INVESTIGATIVE SERVICES 6.00 COMP TIME EARNED FOR NORTAF ASSIGNMENT 340 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 45 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 11.25 COMP TIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 11.25 COMP TIME EARNED FOR NU FOOTBALL GAME Police Officer FIELD OPERATIONS 3.00 COMP TIME EARNED FOR PRISONER WATCH ASSIGNMENT Police Officer FIELD OPERATIONS 6.00 COMP TIME EARNED FOR PRISONER WATCH ASSIGNMENT Service Desk Officer II SUPPORT SERVICES 2.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 6.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 12.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 9.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 341 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 46 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer INVESTIGATIVE SERVICES 12.75 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 12.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 9.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 6.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 4.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 3.75 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 342 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 47 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer FIELD OPERATIONS 2.25 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 343 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 48 JOB TITLE DIVISION HOURS JUSTIFICATION Sergeant FIELD OPERATIONS 3.00 COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) Police Officer INVESTIGATIVE SERVICES 8.75 COMP TIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Service Desk Officer II SUPPORT SERVICES 2.00 COMP TIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Telecommunicator SUPPORT SERVICES 17.25 COMP TIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Telecommunicator SUPPORT SERVICES 8.00 COMP TIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE Police Officer INVESTIGATIVE SERVICES 10.00 COMP TIME EARNED FOR TRAINING Police Officer INVESTIGATIVE SERVICES 6.00 COMP TIME EARNED FOR TRAINING Sergeant INVESTIGATIVE SERVICES 2.00 COMP TIME EARNED FOR TRAINING 344 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 49 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 5.00 COMP TIME EARNED FOR TRAINING Police Officer INVESTIGATIVE SERVICES 8.25 COMP TIME EARNED FOR TRAINING Sergeant SUPPORT SERVICES 2.00 COMP TIME EARNED FOR TRAINING Police Officer FIELD OPERATIONS 8.00 COMP TIME EARNED FOR TRAINING Police Officer FIELD OPERATIONS 8.00 COMP TIME EARNED FOR TRAINING Police Officer FIELD OPERATIONS 10.00 COMP TIME EARNED FOR TRAINING Police Officer FIELD OPERATIONS 2.00 COMP TIME EARNED FOR TRAINING Police Officer INVESTIGATIVE SERVICES 6.00 COMP TIME EARNED FOR TRAINING 345 of 504 Evanston Police Department Overtime Report August 21, 2017 to September 17, 2017 50 JOB TITLE DIVISION HOURS JUSTIFICATION Police Officer FIELD OPERATIONS 11.25 COMP TIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE 346 of 504 Evanston Police Department Summary of Overtime August 21, 2017 to September 17, 2017 JUSTIFICATION FOR OVERTIME EARNED HOURS PERCENTAGE OVERTIME EARNED FOR ADMINISTRATIVE ADJUDICATION 28 1.66% OVERTIME EARNED FOR BEAT 88 ASSIGNMENT 96.75 5.75% OVERTIME EARNED FOR CRITICAL INCIDENT 16.5 0.98% OVERTIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 114.25 6.79% OVERTIME EARNED FOR NIPAS ASSIGNMENT 15.5 0.92% OVERTIME EARNED FOR NORTAF ASSIGNMENT 17.5 1.04% OVERTIME EARNED FOR PRISONER WATCH ASSIGNMENT 30.25 1.80% OVERTIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 438.5 26.04% OVERTIME EARNED OVERTIME DUE TO CANINE CARE PER UNION CONTRACT 20 1.19% OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE 166.5 9.89% OVERTIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE 78.5 4.66% OVERTIME EARNED FOR NU FOOTBALL GAME 610.75 36.27% OVERTIME EARNED FOR ADMINSTRATION 23.5 1.40% OVERTIME EARNED FOR MCAT ASSIGNMENT 27.25 1.62% GRAND TOTAL FOR OVERTIME 1683.75 100.00% 347 of 504 Evanston Police Department Summary of Overtime August 21, 2017 to September 17, 2017 JUSTIFICATION FOR COMP TIME EARNED HOURS PERCENTAGE COMP TIME EARNED FOR ADMINISTRATIVE ADJUDICATION 6 1.36% COMP TIME EARNED FOR BEAT 88 ASSIGNMENT 42 9.52% COMP TIME EARNED FOR HOLD OVER/ WORKED THROUGH LUNCH TO COMPLETE CASE 108.5 24.60% COMP TIME EARNED FOR MCAT ASSIGNMENT 4 0.91% COMP TIME EARNED FOR NIPAS ASSIGNMENT 4 0.91% COMP TIME EARNED FOR PRISONER WATCH ASSIGNMENT 9 2.04% COMP TIME EARNED FOR SPECIAL ASSIGNMENT (COMMUNITY MEETING, FARMERS' MARKET, FESTIVALS, ETC) 108 24.49% COMP TIME EARNED FOR TRAINING 67.25 15.25% COMP TIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM SICK ABSENCE 36 8.16% COMP TIME EARNED TO MEET SHIFT MINIMUM RESULTING FROM VACATION ABSENCE 11.25 2.55% COMP TIME EARNED FOR ADMINSTRATION 10.5 2.38% COMP TIME EARNED FOR NORTAF ASSIGNMENT 12 2.72% COMP TIME EARNED FOR NU FOOTBALL GAME 22.5 5.10% GRAND TOTAL FOR COMP TIME 441 100% 348 of 504 Page 1 of 7 To: Kimberly Richardson, Assistant to the City Manager Cc: Susie Hall, Executive Assistant Petra Belcher, Executive Secretary From: Lawrence C. Hemingway, Director, Parks, Recreation and Community Services Subject: Overtime Report for July 24 - August 20 Date: August 25, 2017 Please find attached the overtime report for PRCS for the last 2 pay periods representing July 24 - August 20. Position Division OT Hours Justification Robert Crown Summer Camp Seasonal/ Counselors and Instructors (8 employees) Recreation 36.5 Over time was needed for staff to work the open house for Take Two, Creative Play, After School Adventures and Dual Enrollment. Additionally, some employees were needed to provide sub coverage for shifts, due to employees leaving their employment in order to return to Memorandum 349 of 504 Page 2 of 7 school. Robert Crown Center Building Supervisor (Full time) Recreation 9.75 Over time was needed to cover the center, when other employees had scheduled time off. This position is needed to resurface the ice and perform maintenance tasks. Robert Crown Center Maintenance Worker II (Full time) Recreation 13.5 Over time was needed to cover the center, when other employees had scheduled time off. This position is needed to resurface the ice and clean the building. Lifeguards (12 employees) Recreation 74.5 Over time was needed to cover beaches when lifeguards had scheduled time off providing sub coverage for beach shifts. Seasonal Maintenance Workers/Cleaning Park Restrooms (2 employees) Recreation 8.0 Over time was needed for employees to set up for Parks, Rec. & Comm. Serv. special events and coverage for an employee that called in sick to work. 350 of 504 Page 3 of 7 Seasonal Lakefront Beach Supervisors (3 employees) Recreation 26.5 Over time was needed for supervisory lakefront staff to remain at work during busy weekend hours in order to manage operations. Additionally, there were hours worked for coverage due to other supervisory staff returning to school and shifts needing coverage. Seasonal Beach/Office (2 employees) Recreation 26.5 Over time was needed to cover beaches when lifeguards had scheduled time off and providing sub coverage for office shifts, due to staff returning to school and the need to cover the shifts. Robert Crown Camp Counselors (18 employees) Recreation 96.25 Over time was needed for counselors to work before and after care camp shifts. Additionally, there was a needed for sub coverage, due to counselors ending their employment, prior to the end of the 351 of 504 Page 4 of 7 camp. Robert Crown Center Office Clerk II (Full time) Recreation 7.5 Over time was needed tor office coverage, due to other employees being off. Robert Crown Center Seasonal/Assistant Camp Director (1 employee) Recreation 6.0 Over time was needed for this employee to work the preschool program open house and cover a shift for a camp supervisor that was out of the office. Aquatics Camp/Seasonal Camp Director (1 employee) Recreation 29.5 Over time is a result of Aquatics Camp Parents Night activities on August 10th and needed planning time for the overall program. Aquatics Camp and Sailing Program staff (25 employees) Recreation 177 Over time is a result of Aquatics Camp Parents Night activities on August 10th and normal camp and sailing operations which required sub coverage for the activities. Seasonal Summer Camp Inclusion Recreation 59.75 Over time was needed for the 352 of 504 Page 5 of 7 Aides (7 employees) camp inclusion aides to work before and after care, when their assigned camper was present at camp. Special Recreation Park Camp/ Seasonal Camp Directors (2 employees) Recreation 21.25 Over time was needed for camp planning time and the cleanup and storage of equipment at Park School at the conclusion of the camp. Special Recreation Park Camp/ Seasonal Camp Counselors (3 employees) Recreation 15.5 Over time was needed for counselors to work as bus aides on routes when picking up and dropping off participants attending Park Camp. Full Time Program Supervisor/Robert Crown Recreation 10.0 Over time was needed for this employee to work the open house for Take Two, Creative Play, After School Adventures and Dual Enrollment programs. Additionally, some this employee needed time to plan and coordinate the final mini weeks of the summer camp 353 of 504 Page 6 of 7 program. SYEP Seasonal Staff PRCS 51 Assistance with community picnic set up & activities. SYEP supports community picnic with manpower every year. Full Time YYA Outreach staff PRCS 16 2 Staff attending Jamaican picnic held in James Park – Aldermanic request Full Time YYA Outreach Staff PRCS 10 Supervision of SYEP staff working community picnic SYEP Seasonal Staff/RCC Camp Counselors PRCS 13 Over time was needed for counselors to work before and after care camp shifts & camp show in evening for parents. SYEP Seasonal Staff PRCS 5 Hours incorrectly charged to OT. These are regular seasonal hours and will be corrected on next check. Ecology Camp Counselors PRCS 36.75 Coverage for 3 day/2 night camp out at Camp Henry Horner for EcoExplorers summer camp. This trip has been part of camp curriculum for 354 of 504 Page 7 of 7 over 10 years. Ecology Camp Counselors PRCS 5.25 Coverage for overnight campouts at Lighthouse Beach for EcoTravelers Camp. Seasonal Festival Assistant PRCS 18 This OT was not submitted by individual staff member for hours worked at World Arts and Music Festival on that payroll so it was added to 8/6/17 payroll. Chandler Camp Counselor PRCS 6.5 Coverage for counselor shortage at pre & post care due to seasonal staff going back to school. 355 of 504 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, October 9, 2017 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN WYNNE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 25, 2017 III. ITEM FOR CONSIDERATION (P1) Granting Vacation Rental License to 2120 Madison Place Staff recommends approval of a Vacation Rental License for the property located at 2120 Madison Place. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P2) Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as an Active Ground- Floor Use, and major zoning relief for a 20’ rear yard setback, reduced pedestrian areas fronting Crawford Ave. and Gross Point Rd., and reduced fenestration/sill height on the Crawford Ave. façade, at 2628 Gross Point Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. For Introduction (P3) Ordinance 103-O-17, Special Use Permit for Planned Development Located at 1450-1508 Sherman Avenue in the D4 Downtown Transition District The Plan Commission and staff recommend adoption of Ordinance 103-O-17 for approval of the Planned Development to construct a 16-story, 286-unit residential building with 9,321 square feet of ground floor commercial space, and 186 parking spaces located at 1450-1508 Sherman Avenue. The development includes six (6) site development allowances. For Introduction 356 of 504 Planning & Development Committee Meeting Agenda October 9, 2017 IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 357 of 504 Planning & Development Committee Meeting Minutes of September 25, 2017 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: M. Wynne, A. Rainey, R. Rue Simmons, J. Fiske, E. Revelle, D. Wilson STAFF PRESENT: J. Leonard, S. Clement, S. Flax OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Rainey I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR A quorum being present, Ald. Rainey called the meeting to order at 7:15 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 11, 2017 Ald. Fisk moved to approve the minutes of the September 11, 2017 meeting, seconded by Ald. Wynne. The committee voted unanimously 6-0, to approve the September 11, 2017 minutes. III. ITEM FOR CONSIDERATION (P1) Housing Opportunities for Women HOME & Affordable Housing Fund Application The Housing, Homelessness and Human Relations Commission and staff recommend approval of gap funding in the amount of $550,000 to Housing Opportunities for Women (HOW) to develop a new 16-unit permanent supportive housing project for households with incomes ≤ 50% of the area median income (AMI) at 2215 Dempster Street. Funding will be from the following: HOME Investment Partnerships Program (Account 240.21.5430.65535), which has $164,900 in unallocated 2017 funds available to commit; and the Affordable Housing Fund (Account 250.21.5465.65535), which has a current cash balance of $590,000 out of a total of $1,704,757 budgeted for FY2017. For Action Ald. Braithwaite referenced community meetings in which neighbors expressed concerns about the project. Public comments opposed to the project expressed concerns over parking, traffic congestion, crime, and design. Public comments in favor of the project commented on Housing Opportunities for Women’s track record of service to DRAFT - NOT APPROVED 358 of 504 Planning & Development Committee Meeting Page 2 of 4 Minutes of September 25 2017 homeless individuals and low-income families, as well as clients’ explanations of how supportive housing has stabilized their lives. Savannah Clement, Housing Planning and Policy Analyst, gave a staff presentation on the project. Ald. Fiske and Ald. Wynne raised concerns about HOW’s wait list and tenant selection processes, and whether Evanston residents in need would be served by this expenditure of Evanston’s affordable housing fund. Sarah Flax, Housing and Grants Division Manager, explained that more Evanston residents would be income eligible, and therefore more likely to be on the waitlist for this project, than residents from surrounding suburbs within a 12-mile radius. Ald. Rue Simmons expressed opposition to the project on the grounds that affordable housing has historically been disproportionately sited in the 2nd and 5th Wards. Ald. Revelle moved to introduce the proposal, seconded by Ald. Rainey. The Committee voted by roll call, 4-2, to introduce the proposal. 4 in favor (Ald. Rainey, Ald. Wilson, Ald. Wynne, and Ald. Revelle) and 2 opposed (Ald. Fiske and Ald. Rue Simmons). (P2) Ordinance 99-O-17, Amending Zoning Map to Rezone 1829 Simpson Street From R3 Two-Family Residential District to B1 Business District Staff recommends adoption while Plan Commission recommends denial of Ordinance 99-O-17 approving the Zoning Ordinance Text Amendment to rezone the property commonly known as 1829 Simpson Street from R3, Two- Family Residential to B1, Business District. For Introduction Residents expressed concern over this rezoning next to a park, traffic impact, the project’s potential to bring pests ot the neighborhood, and rezoning from residential to commercial uses. Also expressed were concerns that the site be used for affordable housing. Ald. Rue Simmons explains that she worked with the business owner to highlight the park setting with second floor windows and that constituents expressed a desire for this type of restaurant in the neighborhood. Moreover, Ald. Rue Simmons explained that rodent and pest control experts were not concerned about the restaurant’s location. Ald. Rue Simmons moved to introduce Ordinance 99-O-17, seconded by Ald. Wynne. The Committee voted unanimously (6-0) to introduce Ordinance 99-O-17. 359 of 504 Planning & Development Committee Meeting Page 3 of 4 Minutes of September 25 2017 (P3) Ordinance 100-O-17, Granting Special Use Permit and Major Variation for Type 2 Restaurant at 1829 Simpson Street in the B1 Business District Staff recommends adoption while Zoning Board of Appeals recommends denial of Ordinance 100-O-17, approving the Special Use Permit for a Type 2 Restaurant in the B1 Business District and Major Zoning Variation for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required. For Introduction Ald. Rainey moved to introduce Ordinance 100-O-17 to the City Council, seconded by Ald. Wynne. The Committee voted unanimously (6-0) to introduce Ordinance 100-O-17. (P4) Ordinance 97-O-17, Granting a Special use Permit for a Type 2 Restaurant Located at 633 Howard Street in the B3 Business District (“Café Coralie”) The Zoning Board of Appeals and staff recommend adoption of Ordinance 97-O-17 granting special use approval for a Type 2 Restaurant, Café Coralie, at 633 Howard St. in the B3 District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Rainey recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action Ald. Wilson moved to introduce, recommend, and suspend the rules for Ordinance 97-O-17, seconded by Ald. Rue Simmons. The Committee voted unanimously (6-0), to introduce, recommend, and suspend the rules for Ordinance 97-O-17. (P5) Ordinance 93-O-17, Amending Various Sections of Title 4, Chapter 14 “Design and Project Review” Staff recommends adoption of Ordinance 93-O-17, amending the Design and Project Review portion of the City Code related to voting and advisory members and the appeals process. For Introduction Ald. Wynne moved to introduce Ordinance 93-O-17, seconded by Ald. Rainey. The Committee voted unanimously (6-0), to introduce Ordinance 93-O-17. IV. ITEM FOR DISCUSSION (PD1) 1233-1235 Hartrey Avenue – Proposed Alternative School Operated by Evanston Township High School Staff requests direction from the Planning and Development Committee, which could come in the form of a referral to the Plan Commission if a Map or Text 360 of 504 Planning & Development Committee Meeting Page 4 of 4 Minutes of September 25 2017 Amendment is recommended or a recommendation for no further action. Evanston Township High School submitted applications for a Zoning Analysis for a determination of use and Special Use Permit to operate an alternative school for students with behavioral and emotional needs at 1233-1235 Hartrey Avenue. Ald. Braithwaite discussed the desire to create an alternative school near other special needs service uses, and expresses the proposed use as a benefit to the community. Ald. Wilson made the referral to the Plan Commission. Ald. Fiske also made a referral to the Law Department to provide feedback on this zoning change. IV. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Wilson moved to adjourn, seconded by Ald. Wynne. The committee voted unanimously (6-0) to adjourn. The meeting adjourned at 8:48 p.m. Respectfully submitted, Michael Janusek Community Development Intern 361 of 504 For City Council meeting of October 9, 2017 Item P1 Business of the City by Motion - Vacation Rental License, 2120 Madison Pl. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Evonda Thomas-Smith, Health Department Director Ellyn Golden, Environmental Health Licensing Coordinator Melissa Klotz, Zoning Planner Subject: Vacation Rental License for 2120 Madison Pl. Date: September 27, 2017 Recommended Action: Staff recommends approval of a Vacation Rental License for the property located at 2120 Madison Place. The Vacation Rental meets all of the Standards and Procedures for license approval. Livability Benefits: Built Environment: Support housing affordability Economy & Jobs: Retain and expand local businesses Summary: 2120 Madison Place is located on the south side of Madison Place between Grey Avenue and Hartrey Avenue in the R2 Single Family Residential District. The property features a single family residence. The Vacation Rental will be operated by the owner, Stephen B. Starr. The applicant proposes to operate a Vacation Rental, which meets the Standards and Procedures as required by Ordinance 50-O-13: The proposed Vacation Rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other Vacation Rentals in the immediate neighborhood. Since there are no other licensed Vacation Rentals within the immediate area, there is no negative cumulative effect. Currently licensed Vacation Rentals include: Address Property Type Expiration 1890 Maple Ave. Multiple family mixed-use building (E2) – apartment 404E January 5, 2018 1026 Garnett Pl. Multiple family residence (4 units) (license application currently in process) Memorandum 362 of 504 Page 2 of 2 The Vacation Rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. The property in question is adjacent to similar single family residences. All property owners within 250’ of the subject property have been notified of the proposed Vacation Rental. Staff is not aware of objections from neighboring property owners. The proposed Vacation Rental will comply with all the rules and regulations contained herein. The applicant has complied with all applicable rules and regulations, including notification to all property owners within 250’ of the subject property. The proposed Vacation Rental is not likely to have an adverse effect upon the public health, welfare, or safety. The subject property does not feature any open zoning or property standards violations. City staff is not aware of any nuisance issues specific to the site that could become concerns if the property operates as a Vacation Rental. Attachments: Vacation Rental License Application – submitted August 22, 2017 Public Notice Aerial View of Property Vacation Rental Ordinance 50-O-13 363 of 504 364 of 504 September 25, 2017 Dear Neighbor, I am applying to gain a permit from the City of Evanston to use airbnb.com in my home at 2120 Madison Place. Check out my listing! https://www.airbnb.com/rooms/19412271?location=2120%20madison%20place %20evanston&s=2SxM4gCD or just go to airbnb.com and type in 2120 Madison Place, Evanston. The City of Evanston is placing this in the Vacation Rental License (City Code § 5-9-4) area and requires I send notice of this to a list of neighbors provided to me by the Zoning Division. That is why you are getting this notice. The language required on this notice is as follows: STEPHEN B. STARR 2120 MADISON PLACE EVANSTON, IL 60202 has submitted an application for a Vacation Rental License (City Code § 5-9-4), which is scheduled for review during the public meetings of the Planning & Development Committee and Evanston City Council on Monday, October 9, 2017 at 7:15PM In City Council Chambers at: Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, IL 60201 For inquiries about this application, please contact the Department of Health & Human Services (847) 448-4311 Thank you for helping me comply with the City of Evanston. If you have any questions for me, please feel free to contact me. Best regards, Steve Starr 847-644-2389 365 of 504 2120 Madison Pl. City of Evanston IL, Imagery courtesy Cook County GIS User drawn points Tax Parcels September 27, 2017 0 0.015 0.030.0075 mi 0 0.025 0.050.0125 km 1:1,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston366 of 504 Page 1 CHAPTER 9 - VACATION RENTALS SECTION: 5-9-1. - PURPOSE. The purpose of this Chapter is to promote the public health, safety, and welfare by licensing the operation of vacation rentals within the City of Evanston. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-2. - DEFINITIONS. For the purposes of administering this Chapter, the following definition(s) shall apply: VACATION RENTAL: A dwelling unit or portion thereof offered for rent for a period shorter than thirty (30) consecutive days to any person other than a member of the owner's family, as those terms are defined in Section 6-18-3 of this Code. The term "vacation rental" shall not include hotels or motels, licensed pursuant to Title 3, Chapter 2 of this Code, lodging establishments, licensed pursuant to Title 5, Chapter 2 of this Code, bed and breakfast establishments, licensed pursuant to Title 8, Chapter 19 of this Code, and/or home sharing in accord with Subsection 6-4-1-14-(B) of this Code. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-3. - LICENSE REQUIRED; LICENSE TERM; EXEMPTIONS. (A) It shall be unlawful to operate a vacation rental within the City of Evanston without a current, valid license issued pursuant to the terms of this Chapter. (B) Each license issued pursuant to this Chapter shall be valid for one (1) year, subject to renewal per Section 4 of this Chapter. (C) Subsection (A) of this Section notwithstanding, no license shall be required to operate a vacation rental for no more than one (1) rental period per dwelling unit per twelve-month period for: 1. Any dwelling unit; 2. A rental agreement executed pursuant to or in conjunction with a contract to sell the dwelling unit containing the vacation rental; 3. Vacation rental guest(s) who is/are displaced from his/her/their own dwelling unit so that it may be renovated and/or repaired; 4. An operator who will suffer demonstrable hardship. (Ord. No. 50-O-13, § 2, 6-10-2013) 367 of 504 Page 2 5-9-4. - APPLICATION; NOTICE; STANDARDS AND PROCEDURES; RENEWAL; FEES. (A) Applications. A property owner who seeks a vacation rental license pursuant to this Chapter shall submit a written application that contains all information required for a registration statement pursuant to Chapter 8 of this Title. (B) Notice. Each application shall be accompanied by proof the applicant mailed notice thereof to all owners, whose addresses appear on the current tax assessment list, of real property located within a radius of two hundred fifty feet (250') of the subject property, inclusive of public streets, alleys and other public ways. The notice shall contain the applicant's name, the address of the subject property, the matter under consideration, and the date, time, and location of the relevant meeting of the Planning and Development Committee. (C) Standards and Procedures for License Approval. The Planning and Development Committee will review all applications for vacation rentals and will report to the City Council upon each application with respect to the standards set forth below. The City Council after receiving said report, may refer the application back to that body for additional review, or, by motion, may approve, approve with conditions, or disapprove, an application for a vacation rental license, upon findings of fact with respect to each of the standards set forth below: 1. The proposed vacation rental will not cause a negative cumulative effect when its effect is considered in conjunction with the effect of other vacation rentals in the immediate neighborhood. 2. The vacation rental will not have a substantial adverse impact on the use, enjoyment, or property values of adjoining properties. 3. The proposed vacation rental will comply with all the rules and regulations contained herein. 4. The proposed vacation rental is not likely to have an adverse effect upon the public health, welfare, or safety. Regardless of its finding on any or all of the foregoing standards, the City Council may deny a vacation rental license upon a finding that such denial is in the public interest. (D) Renewal. If a vacation rental license was issued for the prior year, the approval for a renewal license shall be obtained from the City Manager or his/her designee, provided the previously-issued license was not revoked or suspended, and the vacation rental did not receive citation(s) from any City Inspector or Police Officer during said prior calendar year. Every renewal application shall satisfy all requirements set forth in Section 4 of this Chapter. (E) License Fee. The annual fee for a license issued pursuant to this Chapter shall be fifty dollars ($50.00). (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-5. - REQUIREMENTS AND STANDARDS. (A) No vacation rental operator shall: 1. Rent or lease any vacation rental for any period of time shorter than twenty-four (24) consecutive hours; 2. Rent or lease any vacation rental more than once within any consecutive twenty-four-hour period measured from the commencement of one rental to the commencement of the next; 3. Advertise an hourly rate or any other rate for a vacation rental based on a rental period of fewer than twenty-four (24) consecutive hours; and/or 4. Serve or otherwise provide any food or beverage to any guest. 368 of 504 Page 3 5. Cause or permit, by action or failure to act, the vacation rental or its use to suffer from and/or create any violation of the following portions of the City Code: Title 4, "Building Regulations"; Title 5, "Housing Regulations"; Title 6, "Zoning"; Title 8, "Health and Sanitation"; or Title 9, "Public Safety." (B) Every vacation rental shall be subject to inspection by staff members of the City's Fire, Health, and Community and Economic Development Departments. (C) Every vacation rental operator shall keep a register in which shall be entered the name of every guest and his/her arrival and departure dates. The operator shall make said register freely accessible to any officer of the City's Police, Fire, Health, and/or Community and Economic Development Departments. (D) Every vacation rental operator shall post, in a conspicuous place within the vacation rental, the name and telephone number of the operator's authorized agent identified pursuant to Code Section 5-8- 3(A)2. (E) Any kitchen in a vacation rental shall be cleaned and sanitized between guests and all food and beverages shall be discarded. All dishes, utensils, pots, pans and other cooking utensils shall be cleaned and sanitized between guests. (F) The operator of every vacation rental shall change supplied bed linens and towels therein at least once each week, and prior to the letting of any room to any new guest. The operator shall be responsible for the maintenance of all supplied bedding in a clean and sanitary manner. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-6. - PENALTY. (A) Any owner, tenant or other person who shall be found to have violated any of the provisions of this Chapter shall be guilty of an offense punishable as follows: 1. The fine for a first violation is two hundred dollars ($200.00). 2. The fine for a second violation is five hundred dollars ($500.00). 3. The fine for a third or subsequent violation is seven hundred fifty dollars ($750.00). (B) Each day a provision of this Chapter is found to have been violated constitutes a separate violation subject to the fine schedule set forth in this Section. (C) Any fines shall be debts due and owing to the City that the City may collect by any means allowed by law, including, but not limited to, filing a lien against the vacation rental or the premises containing the vacation rental. (D) The fines provided for herein shall not be construed as limiting the power of a court of competent jurisdiction or an administrative hearing officer to impose other penalties and/or remedies as provided for by applicable legislation. In addition, a licensee found to have violated any provision of this Chapter may be subject to license revocation, suspension, or nonrenewal. (Ord. No. 50-O-13, § 2, 6-10-2013) 5-9-7. - REVOCATION; SUSPENSION; PROCEDURES. (A) The City Manager may revoke or suspend a license issued pursuant to the terms of this Chapter for any of the following reasons: 1. If the owner of the relevant vacation rental or his/her agent violates any of the terms of this Chapter; 369 of 504 Page 4 2. If the owner of the vacation rental or his/her agent is deemed to have maintained a nuisance premises therein, in violation of Section 9-5-4 of this Code; 3. If, pursuant to Title 4, Chapter 16 of the City Code, the Director of Community and Economic Development ("Director") deems the vacation rental, or the premises wherein it is located, to be a vacant building, as defined therein; and/or 4. If the City or other governmental agency condemns the vacation rental or the premises wherein it is located. (B) Not less than fourteen (14) business days prior to a revocation hearing for a license issued pursuant to the terms of this Chapter, the Director shall send, via First Class U.S. mail, a notice of revocation hearing to the owner or his/her authorized agent at the address provided on the most recent license application. Notice shall be sufficient if sent to the address of the authorized agent indicated on the license application. Said notice shall include the following: 1. Description of the vacation rental, sufficient for identification; 2. A statement that the license is subject to revocation; 3. A statement of the reasons for the revocation; 4. The date and time upon which a revocation hearing shall occur; and 5. The location for said revocation hearing. (C) If the Director certifies to the City Manager that he/she has reason to believe that immediate suspension of the license is necessary to prevent the threat of immediate harm to the community, the City Manager may, upon the issuance of a written order stating the reason for such conclusion and without notice or hearing, order the license suspended for not more than seven (7) days. The City Manager may extend the suspension during the pendency of a hearing upon a written determination that doing so is necessary to prevent the aforesaid harm to the community. (D) Hearings shall be conducted by the City Manager in accordance with procedures drafted by the Corporation Counsel. (E) Within ten (10) business days after the close of the hearing, the City Manager shall issue a written decision that shall constitute a final determination for purposes of judicial review pursuant to the Illinois Administrative Review Law, 735 ILCS 5/3-101 et seq., as amended. In reaching a decision, the City Manager may consider any of the following: 1. The nature of the violation; 2. The nature and extent of the harm caused by the licensee's action or failure to act; 3. The factual situation and circumstances surrounding the violation; 4. Whether or not the action or failure to act was willful; 5. The record of the licensee with respect to violations. (F) A licensee whose license has been revoked shall not be eligible to reapply for a new license. (Ord. No. 50-O-13, § 2, 6-10-2013) 370 of 504 For City Council meeting of October 9, 2017 Item P2 Ordinance 88-O-17 Application for a Special Use for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd. For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd. Date: September 28, 2017 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as an Active Ground-Floor Use, and major zoning relief for a 20’ rear yard setback, reduced pedestrian areas fronting Crawford Ave. and Gross Point Rd., and reduced fenestration/sill height on the Crawford Ave. façade, at 2628 Gross Point Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. The Zoning Board of Appeals conditioned the delivery time to 7am – 10pm to ensure delivery noise would not impact nearby residents during early morning hours. Following ZBA, the applicant learned Sarkis receives early morning deliveries, so Nic’s Organic prefers delivery hours of 5am – 10pm to coincide with Sarkis. Proposed ordinance 88- O-17 reflects the ZBA condition with delivery hours from 7am – 10pm. Livability Benefits Economy & Jobs: Expand job opportunities Health & Safety: Provide for access to fresh, healthful food Summary The applicant proposes to construct a two-story building for Nic’s Organic Fast Food, a Type 2 Restaurant, as well as a Drive-Through facility for the restaurant. Additionally, Memorandum 371 of 504 the applicant proposes the Type 2 Restaurant as an Active Ground Floor Use along both Crawford Ave. and Gross Point Rd. Because the property is located in the Central Street Overlay District, an Active Ground Floor Use is required, and special use approval is required to permit a Type 2 Restaurant as an Active Ground Floor Use. Nic’s Organic Fast Food is a franchise that is expanding across the country and is currently pursuing 50 new locations within the next three years. The one currently operating Nic’s restaurant is located in Rolling Meadows. The applicant proposes to construct a two-story building that features a basement for storage of goods, a ground floor restaurant, and small second floor mezzanine with limited customer seating. The applicant feels the second story is necessary due to the limited buildable area on the site. The restaurant will operate from 7am – 8pm on weekdays and until 9pm on weekends. Commissary deliveries will occur on Tuesday and Thursday mornings, typically between 7am – 11am via half or full-size semi-trucks. The applicant has obtained permission from Sarkis to allow delivery trucks to enter through the Sarkis parking lot and park within the alley to unload deliveries, which will be taken into the restaurant via the public sidewalk adjacent to Crawford Ave. The ZBA conditioned the delivery time to 7am – 10pm to ensure delivery noise would not impact nearby residents during early morning hours. Following ZBA, the applicant learned Sarkis receives early morning deliveries, so Nic’s Organic prefers delivery hours of 5am – 10pm to coincide with Sarkis. Proposed ordinance 88-O-17 reflects the ZBA condition with delivery hours from 7am – 10pm. The Drive-Through includes stacking for up to eight vehicles that does not impede the flow of traffic in the parking lot. The Zoning Ordinance requires stacking for four vehicles for a Drive-Through Facility. The site complies with the Zoning Ordinance with five parking spaces (one is ADA) where one parking space is required (the first 2,000 square feet of any commercial building is exempt from parking). However, the applicant and staff acknowledge a total of five parking spaces is not adequate for the use, therefore the applicant proposes to lease 6 parking spaces in the lot east of Sarkis. The applicant has obtained a signed parking agreement with Sarkis that includes patching pot holes, seal coating, and re-striping the lot. The current parking lot features oversized parking spaces and undersized drive-aisle widths. With a new parking configuration and typical 8.5’ x 18 parking stalls, 6 additional spaces can be added to the parking lot without further reducing the drive-aisle widths. Nic’s Organic employees will utilize the 6 additional parking spaces. If the parking agreement with Sarkis is ever revoked or suspended, proposed ordinance 88-O-17 specifically notes the special use approval is invalid and operations of Nic’s Organic must cease until a new parking agreement is obtained and approved by City Council as an amendment to the ordinance. Concurrent with the Nic’s proposal, staff received complaints about Sarkis customers parking in the alley and on the vacant residential property across the alley. Staff has cited the parking violation and is working with the property owner of the residential property to ensure further parking violations do not occur. The violation notice, in conjunction with the proposed improvements and additional spaces in the Sarkis lot, should improve the existing parking situation at Sarkis. The restaurant anticipates the busiest customer time will be in the late afternoon, not the morning like Sarkis restaurant to the east. Seating for up to 35 customers is proposed inside, as well 372 of 504 as minimal outdoor seating, though the applicant anticipates at least 70% of customers will utilize the Drive-Through Facility. Proposed site plan and traffic circulation: The applicant worked extensively with staff to minimize curb cuts since the property is located at a busy traffic intersection. The property currently features four curb cuts from the previous automobile service station use, which will be reduced to two curb cuts. The proposed curb cut on Crawford Ave. is a right-in only. The proposed curb cut on Gross Point Rd. is a right-in and right-out, only accessible when heading west on Gross Point Rd. due to the raised median. Customers heading east on Gross Point Rd. will enter the property by turning north onto Crawford Ave. and entering via the Crawford Ave. entrance. The applicant provided a traffic study conducted by Gewalt Hamilton Associates, which found minimal impact to the intersection and traffic circulation around Crawford Ave. and Gross Point Rd. and specifically notes the following key points: • 50% or more of customer trips will be made by vehicles already traveling on the adjacent streets. • Existing intersection conditions, based on a weekday analysis, indicate a B level for analysis of 7am-9am and 11am-1pm, and a C level from 4pm-6pm. • Projected traffic conditions at the intersection of Gross Point Rd. and the right- in/right-out access to the site is a B level at all analyzed weekday times. • Projected traffic generated due to Nic’s was based on the Rolling Meadows location (including a 200% growth buffer) noting: 373 of 504 Overall, the study concludes Nic’s will add 46 new vehicles in the intersection during the weekday midday peak hours, which is less than one vehicle per minute, and 22 new vehicles in the intersection during the weekday evening peak hours, which is about one vehicle every two minutes. A trash enclosure is proposed in the northwest corner of the property that is accessible from the south within the Drive-Through lane for employee use, as well as from the north in the alley where trash pickup will occur so as not to impede site circulation. The applicant intends to improve the alley so that trash pickup is feasible from that area. The property is adjacent to a vacant property in the R2 Single Family Residential District beyond the alley to the north. Since the property abuts a residential district, a 25’ rear yard setback is required. The applicant proposes a 20’ rear yard setback, which includes an existing retaining wall at the rear property line adjacent to the alley and will include a privacy fence to further buffer the site from the residential district. If the building complies with the required 25’ rear yard setback, the parking spaces and/or drive aisle would have to be reduced in size and would then require zoning relief. The nearest residence is located approximately 100’ from 2628 Gross Point Rd. The site is specifically designed with the Drive-Through speaker-box facing east towards Sarkis to minimize sound from traveling to the residential area and the Zoning Board of Appeals proposed a condition of approval to limit noise from the speaker-box. The applicant also requests major zoning relief of regulations specified by the Central Street Overlay District that are problematic to comply with at the property. The applicant requests zoning relief for design elements. The Central Street Overlay requires all street-facing facades to achieve at least 65% fenestration at the ground- floor level. The proposed building provides adequate fenestration along the Gross Point Rd. frontage but minimal fenestration along the Crawford Ave. frontage. It is not feasible to increase the fenestration along Crawford Ave. since that is the food-prep/employee area for the Drive-Through. Additionally, the Central Street Overlay requires minimum upper sill (header) heights of no less than 10’ above grade, which the Drive-Through window fronting Crawford Ave. does not meet. Staff supports the proposed design element zoning relief since the intent of the regulations are met. Landscaping with native species is proposed surrounding the perimeter of the property, and painted pedestrian crossings will be added within the parking lot to encourage safe pedestrian access to the restaurant entrance. The Central Street Overlay also requires a 15’ wide Sidewalk Clear Zone and 15’ Parkway/Street Furniture Zone, for a total of a 30’ Pedestrian Area that begins at the curb (not the property line). The requirement is intended to provide a welcoming pedestrian-friendly experience that encourages walkability in the Central Street corridor. However, a sidewalk immediately adjacent to the curb along both Gross Point Rd. and Crawford Ave. is not appropriate at 2628 Gross Point Rd., and would be unsafe for pedestrians to utilize with heavy vehicular traffic adjacent to the walk. Further, the right-of-way along both streets is not 30’ wide, so such area would have to impede into the property and use a substantial portion of the site that is needed for parking, the Drive-Through, and vehicular circulation. Staff supports the requested zoning relief to utilize the existing sidewalks on Gross Point Rd. and Crawford Ave. rather than the requirement of the Central Street Overlay District. 374 of 504 City staff is aware of concerns from nearby property owners who feel the on-site parking is inadequate for the restaurant and the proposed parking lease in the lot east of Sarkis is problematic when Sarkis is busiest, notably during the Friday – Sunday lunch time. Additionally, nearby property owners are specifically opposed to any commercial development north of the alley on the vacant residentially-zoned property. The proposal does not extend beyond the 2628 Gross Point Rd. property lines and there is no plan to utilize the vacant residential property for parking or other commercial purposes. The applicant attended a 6th Ward meeting on June 22, 2017 to discuss and address concerns raised by nearby property owners. Comprehensive Plan The Evanston Comprehensive General Plan encourages the redevelopment of blighted properties that promote neighborhood desirability. The Comprehensive Plan specifically includes: Goal: Retain and enhance a diversity of business, commercial, and industrial areas as desirable locations of economic activity. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed Type 2 Restaurant will utilize a long-time vacant commercial property and provide a new business model that is not available in the immediate area and will provide sales tax revenue. Legislative History August 15, 2017: The ZBA recommended unanimous approval of the special use and variations with the following conditions: 1. Hours of operation shall not exceed 6am-10pm 2. Deliveries - applicant must produce a concrete plan for timing, location, and truck turning diagram, prior to City Council. 3. No deliveries between 10pm - 7am. 4. Employees shall not park on residential streets. 5. Business shall provide parking for employees. 6. Speaker box noise at the drive-through shall be no louder than the minimum necessary speaking level to be heard from the ordering vehicle. 7. Lights shall dim after business hours to provide a minimal level of lighting necessary for safety throughout the property as well as minimal light pollution. 8. Substantial compliance with the documents and testimony on record including Sustainability Plan. Attachments Proposed Ordinance 88-O-17 (including parking agreement) August 15 Draft ZBA Meeting Minutes Excerpt ZBA Findings Delivery Hours Request Explanation of Parking Agreement Link to August 15, 2017 ZBA Packet https://www.cityofevanston.org/home/showdocument?id=25720 Link to Additional Items Submitted at August 15, 2017 ZBA or later https://www.cityofevanston.org/home/showdocument?id=26669 375 of 504 8/22/2017 88-O-17 AN ORDINANCE Granting a Special Use Permit and Major Variations for an Active Ground Floor Type 2 Restaurant with a Drive-Through Facility Located at 2628 Gross Point Road in the B1a Business District and the oCSC Central Street Overlay District (“Nic’s Organic Fast Food”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 15, 2017, pursuant to proper notice, to consider case no. 17ZMJV-0064, an application filed by Steven Kolber (the “Applicant”), architect of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2628 Gross Point Road (the “Subject Property”) and located in the B1a Business Zoning District and the oCSC Central Street Overlay Zoning District, for a Special Use Permit and Major Variations to establish, pursuant to Subsection 6-10-3-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), an Active Ground Floor Type 2 Restaurant with a Drive-Through Facility, “Nic’s Organic Fast Food,” on the Subject Property; and WHEREAS, the Applicant requests the following Major Variations: (A) The Applicant requests a twenty (20) foot rear yard setback where a twenty-five (25) rear yard setback is required when abutting a residential district; (B) The Applicant requests a pedestrian area of less than thirty (30) feet where pedestrian areas of thirty (30) feet is required along Gross Point Road and Crawford Avenue; and 376 of 504 88-O-17 ~2~ (C) The Applicant requests reduced fenestration and still heights where a minimum sixty-five percent (65%) fenestration and ten (10) foot upper still heights are required facing Crawford Avenue; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for an Active Ground Floor Type 2 Restaurant with a Drive-Through Facility and Major Variations met the standards for Special Uses in Sections 6-3-5-10 and 6-3-8-12 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of October 9, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 17ZMJV-0064; and WHEREAS, at its meetings of October 9, 2017 and October 23, 2017, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Ordinance, the Special Use Permit for an Active Ground Floor 377 of 504 88-O-17 ~3~ Type 2 Restaurant with a Drive-Through Facility and the Major Variations on the Subject Property as applied for in case no. 17ZMJV-0064. SECTION 3: The Major Variation approved hereby is as follows: (A) Approval to permit a twenty (20) foot rear yard setback on the Subject Property. Subsection 6-9-5-7(G) requires a twenty-five (25) rear yard setback when abutting a residential district on the Subject Property. (B) Approval to permit a pedestrian area of less than thirty (30) feet on the Subject Property. Subsection 6-15-14-12 requires a pedestrian area of thirty (30) feet along Gross Point Road and Crawford Avenue on the Subject Property. (C) Approval to permit reduced fenestration and still heights on the Subject Property. Subsection 6-15-14-14 requires a minimum sixty-five percent (65%) fenestration and ten (10) foot upper still heights facing Crawford Avenue on the Subject Property. SECTION 4: Pursuant to Subsections 6-3-5-12 and 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit and Major Variations, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6- 3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated September 26, 2017. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 6:00 a.m. and 10:00 p.m. on any given day. C. Employee Parking: Employees may not utilize residential street parking during the hours of operation. The Applicant agrees to provide off-site parking for its employees, as noted in Parking Agreement attached as Exhibit C. Failure by the Applicant to provide off-site parking for its employees or permit employees to utilize residential street parking during hours of operation shall constitute grounds for penalties or revocation of this Special Use Permit and Major Variations. 378 of 504 88-O-17 ~4~ D. Deliveries: All deliveries shall occur only between 7:00 a.m. and 10:00 p.m. on any given day. E. Noise Levels: Applicant ensures that the speaker box noise at the drive-through shall be no louder than the minimum necessary sound level to be heard from the ordering vehicle. F. Lighting: The Applicant agrees that all lights on the Subject Property shall dim after business hours to provide a minimum level of lighting necessary for safety through the Subject Property as well as minimal light pollution. G. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 379 of 504 88-O-17 ~5~ Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 380 of 504 88-O-17 ~6~ EXHIBIT A LEGAL DESCRIPTION LOTS 4 AND 5 IN BLOCK 4 IN FIRST ADDITION TO EVANSTON HIGHLANDS, BEING A SUBDIVISION OF THE W EST 1/2 OF FRACTIONAL SECTION 33, TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 05-33-311-054-0000 COMMONLY KNOWN AS: 2628 Gross Point Road, Evanston, Illinois. 381 of 504 88-O-17 ~7~ EXHIBIT B GENERAL SITE PLAN 382 of 504 383 of 504 384 of 504 88-O-17 ~8~ EXHIBIT C PARKING AGREEMENT 385 of 504 386 of 504 387 of 504 388 of 504 389 of 504 Page 1 of 6 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, August 15, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Scott Gingold, Lisa Dziekan, Mary Beth Berns Members Absent: Mary McAuley, Kiril Mirintchev, Violetta Cullen Staff Present: Melissa Klotz, Scott Mangum Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 pm. Old Business New Business 2628 Gross Point Road ZBA 17ZMJV-0064 Steven Kolber, architect, applies for a special use permit for a Type 2 Restaurant, Nic’s Organic Fast Food (Zoning Code Section 6-9-5-3), a Drive-Through facility (Zoning Code Section 6-9-5-3), and for a Type 2 Restaurant as an Active Ground-Floor Use (Zoning Code Section 6-15-14-7), in the B1a Business District and the oCSC Central Street Overlay District. The applicant also requests major zoning relief for a 20’ rear yard setback where a 25’ rear yard setback is required when abutting a residential district (Zoning Code Section 6-9-5-7-G), Pedestrian Areas (Parkway/Street Furniture Zone + Sidewalk Clear Zone) of less than 30’ where 30’ is required along Gross Point Rd. and Crawford Ave. (Zoning Code Section 6-15-14-12), and reduced Fenestration and Sill Heights where a minimum 65% Fenestration and 10’ Upper Sill Heights are required facing Gross Point Rd. and Crawford Ave. (Zoning Code Section 6-15-14-14). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. Ryan Arnaudov, architect, and Ben Britton, owner, explained the proposal: ● Site is located close to a major intersection, so site access is limited. Only a right-in is proposed on Crawford, and a right-in and right-out on Gross Point Rd. ● Building will have a green roof on the flat portion that is visible from the mezzanine seating area and grows plants. ● Drive-through queue is for 8 vehicles, and there is parking for 5 vehicles on-site. ● 10-15 customers will likely eat-in at one time; possibly 20 including the outdoor seating. ● Anticipate most of the customers will use the drive-through. The Rolling Meadows location is 60% drive-through during peak times and nearly 100% drive-through during non-peak times. 390 of 504 Page 2 of 6 Zoning Board of Appeals ● Rolling Meadows location is 3,000 sq. ft. so it has much more seating and parking. ● Drive-through speaker is on the east side of the building facing Sarkis to minimize noise pollution. Ms. Dziekan asked if there is a parking agreement in place for off-site parking, and the applicant responded there is nothing in writing yet because they are waiting on CVS corporate who owns the parking lot. Sarkis has no issue with the parking agreement. There are more than enough parking spaces on the lot for both Sarkis and Nic’s without overflowing vehicles onto any other properties. Mr. Gingold noted the parking lot circulation could cause vehicles to back up onto Crawford if a drive-through vehicle is ready to exit out of the drive-through line. Chair Berns said the Crawford Ave. parkway is wide enough that if a vehicle needs to wait for a little while for a drive-through vehicle to exit the line, the car in the parkway won’t block street traffic. The Drive-through queue would have to be backed up by about 12 vehicles to truly bock a vehicle entering from Crawford, which is unlikely. The applicant noted the average stacking during peak times at the Rolling Meadows location is 7-8 vehicles. Chair Berns noted the traffic study showed the morning hours had one walk-in customer and 5 drive-through customers at the Rolling Meadows location. The owner confirmed the morning hours are slow, but the Evanston location will likely be somewhat busier. The owner explained the Evanston location is projected to make $1.2 million, which is enough for the business to remain viable, and is based upon 70% drive-through customers. The architect continued: ● The building features a small second story mezzanine to make the building more interesting. This building is the model for all future Nic’s restaurants. All will be this small model. The second level helps add seating too since space is limited on the tight site. ● The dumpster is open from drive-through for employee use and from the alley for garbage truck pickup. ● All tanks from the previous gas station have been removed and remediation completed. ● Hours of operation will be 6am - 8pm Sunday-Thursday and till 9pm on Fridays and Saturdays. ● The applicant provided an updated 3D rendering of the building. ● Food is made to order so wait time is a bit more than traditional fast food. ● Deliveries are anticipated on Tuesdays and Thursdays via the alley. A half or full semi-truck will park in the alley and walk deliveries via the Crawford Ave. sidewalk. Deliveries will take 15-20 minutes between 7am-10am during the slow breakfast time. Delivery trucks are half and full semis. Once the business expands into the City over the next few years, deliveries will be made by smaller box trucks. ● Delivery semis will turn into alley from Crawford Ave. and then drive over to Sarkis lot and out onto Gross Point Rd. 391 of 504 Page 3 of 6 Zoning Board of Appeals Ms. Dziekan and Mr. Gingold wondered if semis could make the turn into the alley, and the applicant responded: ● If semis cannot make the turn, the delivery plan will be adjusted. ● Delivery trucks are refrigerated so they will stay running during deliveries. ● Restaurant will have a maximum of 6 employees at one time. Employees will not be allowed to park on-site so those spaces remain available to customers. Mr. Gingold noted employees should not park on the street either. Mr. Gingold asked about the concern of the drive-through speaker box noise that was raised in a letter submitted by a neighbor, and the applicant responded noise won’t be an issue because the speaker box faces towards the blank wall next to Sarkis. The applicant continued: ● Lighting will be at zero at all lot lines by using shields on bollards with down- facing lights. ● Lights will be on timers to turn off at close. ● Security lights on the building will remain on for safety and to illuminate dark areas like the back of the drive-through lane. ● Fenestration on the building has been changed from the last plan – it now complies with the sill height and fenestration on the Gross Point façade. Aesthetic variations are now only needed for the Crawford façade. ● Restaurant will produce typical fast-food burger and fry smells. ● A black iron hood will vent to the flat part of the roof at the rear of the building near the alley. ● 30’ pedestrian area does not work at this site. Instead, sensitive landscaping with native species will be planted. Mr. Gingold noted the staff memo indicated the 30’ pedestrian area is not appropriate at this site given the high traffic streets, which Ms. Klotz confirmed. Joshua Huppert, 2630 Crawford Ave., explained: ● Busiest time is same as busiest time of Sarkis, when Sarkis parking lot is full and overflow goes into alley and residential lots. ● Submitted photos taken last Friday between 11am - noon of the Sarkis parking lot full with cars parked in the alley and on other property. ● Between 11am - 1pm, Sarkis doesn’t have enough parking for themselves, much less to lease to another restaurant. ● Previously there was a request for a Chase Bank at the site that included a parking lot on the residential lot. The neighborhood was against that and wants to protect the vacant residential lot across the alley. ● Concerned that Nic’s doesn’t have the parking lease yet. ● There is no parking on Gross Point and limited parking on Crawford, but no sidewalk on that side of the street. Mr. Gingold noted the ZBA can condition the special use to prohibit employees from using residential parking, and can control how and when trucks use the alley. With a limited number of parking spaces on site, customers will either wait for a parking space or go somewhere else, so the customer parking should self-regulate itself. 392 of 504 Page 4 of 6 Zoning Board of Appeals Chair Berns asked Ms. Klotz to explain what would happen if this restaurant closes and another restaurant wanted to locate on the property, and Ms. Klotz explained a change from Nic’s Organic Fast Food to any other Type 2 Restaurant would either trigger a Substitution of Special Use, which is an administrative process where additional or new conditions can be imposed by the Zoning Administrator, or a new Special Use would be required (if the restaurant is quite different operationally) that would go to the ZBA and City Council. Ms. Dziekan asked if the neighbor concerns are mostly related to the drive-through since it makes sense to locate a restaurant on a commercial property. Mr. Huppert responded that the proposal is too much for the property. There is too much building and not enough space for the drive-through and adequate parking. Chair Berns clarified the parking requirement is met. She also noted she anticipates the restaurant will be a neighborhood destination with a number of residents who will walk or bicycle there. Mr. Huppert responded that there is no sidewalk extending up Crawford Ave. on that side of the street so most people will not walk or bike there, and those that do will have to cross busy streets. Mr. Huppert continued that the Standard that the lot is peculiar is not met because it is a normal lot. Also, the project will diminish the value of nearby properties. There will be a negative cumulative effect when considering Sarkis and Hot Dog Island, both which do not have enough parking already. The Standards are not met. Megan Lutz, 2637 Crawford Ave., explained she lives at the second adjacent residential property and her home is closest to the restaurant. She would like a condition that noise not carry beyond the property and is concerned that noise from the drive-through will travel over the fence into her second floor bedrooms. A similar condition was placed on Walgreens at Dodge and Main. This is the only property in the Central Street Overlay that allows drive-throughs so extra scrutiny should be given to this proposal. The Central Street Overlay specifically prohibits drive-throughs because of the nearby Starbucks and the traffic and parking issues that are there. Ms. Lutz also requested further information about how many and exactly where parking spaces will be leased within the Sarkis lot. She noted she is happy the owner will pave the alley for their truck deliveries, but wants to ensure the alley remains public with no quid pro quo that the alley can then be used for parking or to access parking onto the residential lot behind the restaurant. Ms. Lutz noted her concern that semis won’t be able to make the turn into the alley off of Crawford. Conditions are needed for speaker noise, truck delivery time and location, and employee parking be prohibited on residential streets. Carolyn Bryzinski, 3307 Central St., agreed with previous neighbor comments but supports the organic restaurant opportunity. More landscaping is needed, including landscaping of the CVS/Sarkis lot. The architect and owner responded: ● The restaurant will generate less traffic than the gas station did. ● Sharing the Sarkis parking lot is a great use of shared parking since the two restaurants have different peak hours. Nic’s will be busiest in the evenings. ● The drive-through speaker box is in the least offensive area facing towards a 393 of 504 Page 5 of 6 Zoning Board of Appeals blank wall to minimize noise. ● Deliveries will be difficult to make but Nic’s will work with the site conditions to make sure it works. Mr. Gingold suggested the applicant reach out to Sarkis to see how they do deliveries since they appear to be successful with deliveries without impacting the neighborhood or traffic. The ZBA entered into deliberation: Ms. Dziekan noted she loves the business concept. The biggest concern is the deliveries and whether trucks can make the turn into the alley. Mr. Gingold agreed and noted the property has been vacant for 10 years, which is not good for anyone. The microeconomics of the limited parking will work itself out and people either won’t go to the restaurant if there is not available parking, or they will use the drive-through. With appropriate conditions, the proposal is a good use of the property. Ms. Arevalo agreed and suggested signage should be placed at the curb cuts to direct traffic appropriately. Chair Berns complemented the applicant for the flexibility the applicant has shown by working through concerns brought up by both staff and neighbors. She agreed the parking will work itself out. The standards for variation were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Mr. Gingold motioned to recommend approval of the variations, which was seconded by Ms. Arevalo and unanimously approved with the following conditions: 1. Variations are subject special use approval. 2. Substantial compliance with the documents and testimony on record. The standards for special use were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes 394 of 504 Page 6 of 6 Zoning Board of Appeals Mr. Gingold motioned to recommend the special uses, which were seconded by Ms. Dziekan and unanimously approved with the following conditions: 1. Hours of operation shall not exceed 6am-10pm 2. Deliveries - applicant must produce a concrete plan for timing, location, and truck turning diagram, prior to City Council. 3. No deliveries between 10pm - 7am. 4. Employees shall not park on residential streets. 5. Business shall provide parking for employees. 6. Speaker box noise at the drive-through shall be no louder than the minimum necessary speaking level to be heard from the ordering vehicle. 7. Lights shall dim after business hours to provide a minimal level of lighting necessary for safety throughout the property as well as minimal light pollution. 8. Substantial compliance with the documents and testimony on record including Sustainability Plan. Other Business Discussion There was no additional discussion. The meeting adjourned at 10:13pm. 395 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 15, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 4-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 4-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 4-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 4-0 Case Number: 17ZMJV-0064 Address or Location: 2628 Gross Point Rd. Applicant: Steven Kolber, architect Proposed Special Use: Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through Facility, and a Type 2 Restaurant as an Active Ground-Floor Use in the B1a Business District and oCSC Central Street Overlay District 396 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 4-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 4-0 (G) It preserves significant historical and architectural resources; __X__Met _____Not Met Vote 4-0 (H) It preserves significant natural and environmental features; and __X___Met _____Not Met Vote 4-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 4-0 and based upon these findings, and upon a vote __4__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 6am-10pm 2. Deliveries - applicant must produce a concrete plan for timing, location, and truck turning diagram, prior to City Council. 3. No deliveries between 10pm - 7am. 4. Employees shall not park on residential streets. 5. Business shall provide parking for employees. 6. Speaker box noise at the drive-through shall be no louder than the minimum necessary speaking level to be heard from the ordering vehicle 7. Lights shall dim after business hours to provide a minimal level of lighting necessary for safety throughout the property as well as minimal light pollution. 8. Substantial compliance with the documents and testimony on record including Sustainability Plan. 397 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ _______ Violetta Cullen _____ ____ ___X___ Lisa Dziekan __X__ ____ _______ Mary McAuley _____ ____ _______ Kiril Mirintchev _____ ____ 398 of 504 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on August 15, 2017, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 4-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 4-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 4-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 4-0 Case Number: 17ZMJV-0064 Address or Location: 2628 Gross Point Rd. Applicant: Steven Kolber, architect Proposed Zoning Relief: 20’ rear yard setback where 25’ is required, pedestrian areas of less than 30’ where 30’ is required (parkway/street furniture zone + sidewalk clear zone) along Crawford Ave. and Gross Point Rd., reduced fenestration and sill heights where a minimum 65% fenestration and 10’ upper sill heights are required on Crawford Ave. facade 399 of 504 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 4-0 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 4-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 4-0 and, based upon these findings, and upon a vote of __4__ in favor & __0__ against recommends to the City Council __X___ approval with conditions _____ denial 1. Variations are subject special use approval. 2. Substantial compliance with the documents and testimony on recor d. Attending: Vote: Aye No _____ Violetta Cullen ____ ____ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan _X__ ____ _____ Kiril Mirintchev ____ ____ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X__ ____ _____ Mary McAuley ____ ____ 400 of 504 401 of 504 402 of 504 For City Council meeting of October 9, 2017 Item P3 Ordinance 103-O-17, Planned Development at 1450-1508 Sherman Avenue For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 103-O-17 Planned Development, 1450-1508 Sherman Ave., 17PLND-0052 Date: October 4, 2017 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 103-O-17 for approval of the Planned Development to construct a 16-story, 286-unit residential building with 9,321 square feet of ground floor commercial space, and 186 parking spaces. Staff will continue to work with the applicant on the design of the building throughout the approval process. If the project is approved, final Design and Project Review (DAPR) approval and issuance of the building permit will not be granted until there is agreement between staff and the applicant regarding building elevations and materials. The development includes site development allowances for the following: Number of dwelling units: 286 units proposed where a maximum 93 units are permitted. Building height: 156 feet 2 inches (177 ½ feet including parking floors) proposed where a maximum 105 feet (plus up to 4 parking floors) is permitted in the D4 District and up to 145 feet (plus up to 4 parking floors) as a site development allowance. Floor area ratio: 6.78 proposed where 5.4 is permitted in the D4 District and 6.0 as a site development allowance. Number of parking spaces: 186 spaces proposed where 206 spaces are required. Ziggurat setback: 0 feet proposed at southeast corner of site and approximately 39 feet at the northeast corner of the site where 40 feet is required beginning at a height of 42 feet. Drive aisle width: 20.1’ two-way drive aisle proposed where 24’ is required. Livability Benefits: Built Environment – Provide Compact and Complete Streets and Neighborhoods. Memorandum 403 of 504 1450-1508 Sherman Avenue Proposed Planned Development Background: The 0.86-acre property, which stretches from 1450 to 1508 Sherman Avenue, is improved with a one-story restaurant (Tommy Nevin’s Pub), a small parking lot, a second one-story building with a restaurant (Prairie Moon) and fitness studio (Pilates Connection), and a mostly vacant two-story building with office space on the second floor. The uses surrounding the site include Harper Park directly south of Lake Street and Emmanuel Lutheran Church, and a six-story residential building on the block southeast of the proposed development site. To the east is the thirteen-story Holiday Inn Express Hotel (150 feet in height), a two-story parking deck owned by Holiday Inn with public parking, and a two-story commercial building. Just north of the site on the same block are a two-story building and one-story building with restaurants and office space. To the immediate west is a public alley and Chicago Transit Authority (CTA) and Metra railroad right-of-ways. Site Layout: The site is an irregularly shaped area that is approximately 150 feet deep at the north end and 69 feet deep at the south end with approximately 335 feet of frontage on Sherman Avenue. The massing of the proposed building contains two sections: a three- story brick veneer base featuring 9,321 square feet of ground-floor commercial space and a parking garage with 186 parking spaces, and then a modern thirteen-story glass and metal veneer residential tower above the base that is set back from the street in a curvilinear S shape. The lower portion of the building is built to the east and west property lines. The north side of the building is setback 4 feet 9 inches from the property line while the south end of the building is setback 25 feet 4 inches to accommodate the proposed publicly accessible pocket park at the corner of Lake Street and Sherman 404 of 504 Avenue. The residential portion of the building meets the ziggurat setback on the northeast end of the property. However, due to the shape of the site and the building, the residential portion curves right up to the property line at the southeast corner of the tower along Sherman Avenue. The ground floor features three commercial spaces for a total of 9,321 square feet. The commercial space at the corner of Lake Street and Sherman Avenue is proposed to include a restaurant. The ground floor also includes a residential lobby, and the first level of the parking garage with 32 parking spaces (that are accessed via the alley). Two of the parking spaces are dedicated car-sharing spaces that will be accessible to the public, and 11 are tandem parking spaces. The second and third floors feature a combined 154 parking spaces for a total of 186 parking spaces at the development. A 15 minute on-street loading/drop-off zone is proposed in front of the lobby entrance and will be monitored by a 24-hour concierge. The building meets required setbacks for the D4 Zoning District with the exception of the required upper-level ziggurat setback along Sherman Avenue. The roof of the top floor of the building is at 177 ½ feet. The Zoning Ordinance excludes parking levels from the building height, which brings to height to 156 feet 2 inches. The base of the building is built to the east property line, two feet back from the west property line adjacent to the alley, 25 feet 4 inches from the south property line, and 4 feet 9 inches from the north property line adjacent to two commercial buildings. Vehicular access to the building is via the north-south alley off of Lake Street that follows the train embankment. The applicant proposes to convert the alley to one way traffic only between Lake Street and Grove Street for better traffic circulation. Both the garage entrance and three loading berths are located near the northern end of the building off of the alley. Trash collection will also be in this area. Proposed First Floor Plan 405 of 504 The applicant will install new streetscape elements along Sherman Avenue and Lake Street that will maintain the existing sidewalk width and also include 13 new street trees and four bike racks for building visitors. A Divvy Bike Share station will be installed near the Sherman Avenue and Lake Street intersection, and a bike room for building residents will be located on the ground floor of the building. A public pocket park is proposed off of Lake Street that will have two additional trees and a public art display. Landscaping will screen the pocket park from the alley, and a clear demarcation wall be provided to separate the outdoor restaurant seating area from the rest of the pocket park (no less than 75% of the park area is reserved for public access and use). Compliance with the Zoning Ordinance Planned Development The applicant proposes to construct a 16-story multiple-family building with 286 dwelling units, 9,321 square feet of commercial space and 186 parking spaces. The applicant requests the following site development allowances: Site Development Allowances Requested Required / Max. Permitted in the D4 District Site Development Allowance Proposed Exceeds Max Site Development Allowance Number of dwelling units 93 (400 sq. ft. /DU) no max 286 Building Height 105 feet (plus up to 4 floors of parking) +40 feet = 145 feet (plus up to 4 floors of parking) 156 feet 2 inches (177 ½ feet including parking levels) ✔ FAR 5.4 +.6 = 6.0 6.78 ✔ Number of parking spaces 206* no minimum 186 Ziggurat setback 40 foot setback at 42 foot building height no minimum zero feet at closest point Drive-aisle 24 foot two-way drive aisle no minimum 20 foot 1 inch two-way drive aisle *Updated to reflect recently adopted TOD parking regulation, Ord. 92-O-17. 406 of 504 The site development allowance for the 20 feet 1 inch two-way drive aisle is due to a revision to the development and was not reviewed by the Plan Commission. The proposed development exceeds the maximum site development allowances for building height and FAR, therefore a super-majority (two-thirds) vote by the City Council is required for approval. Parking and Traffic: Based on the number and type of dwelling units proposed (159 studio units, 68 one- bedroom units, 57 two-bedroom units and 2 three-bedroom units) and 9,321 square feet of commercial space, the development is required to have a total of 206 parking spaces. The applicant proposes a total of 186 parking spaces (0.65 per dwelling unit and 0.54 per bedroom) for the development. The applicant submitted a Parking and Traffic Study by Kenig, Lindgren O'Hara & Aboona, Inc. (KLOA). The property is located approximately ¼ mile from the Davis Street Metra and CTA stops and less than ¼ mile from the Dempster Street CTA station. Since the building is located in close proximity to transit stops, multiple bus lines (CTA Bus Routes 201 and 205), an existing Divvy Bike Station at Benson Avenue and Church Street, and an existing Zipcar car sharing station at 1603 Orrington Avenue, the study concludes that the proposed 186 parking spaces will meet the parking demand of the building tenants. Since a site development allowance is requested for the number of parking spaces, residents of the development will not be eligible for residential on-street parking permits in the area. The site is not located within any parking district, but is in close proximity to residential parking districts F to the west and B to the south. The Parking and Traffic Study also provides an analysis of the existing traffic conditions (including vehicle, bicycle, and pedestrian traffic) and assesses the impact of the proposed development on the existing road network. Based on the traffic counts on roadways surrounding the site taken on March 9, 2017 during peak commuting periods (7:00 to 9:00 A.M. and 4:00 to 6:00 P.M.) and the adjacent public alley on July 20, 2017, the peak traffic volume is expected to occur weekday mornings between 8 am - 9 am and weekday evenings between 5 pm - 6 pm. According to the most recent Census data, 52% of residents renting in the area do not own a vehicle and over 50% of area residents use alternative modes of transportation to and from work, resulting in a reduction in the traffic generated by nearby residential developments. When taking all transportation mode into account, which reduces the vehicular traffic by 50%, the Study concludes approximately 75 new vehicular trips will be generated by the development during the morning peak hour and 109 vehicular trips during the evening peak hour on weekdays. The Study also indicates that with the addition of development traffic, all surrounding streets will continue to operate at generally similar levels of service. The Study also recommends that the signalized intersection at Sherman Avenue and Grove Street be 407 of 504 improved to include countdown pedestrian signals on all four corners of that intersection. Staff requests the developer pays for the countdown signals as a public benefit when this traffic signal is upgraded within the next five years. Inclusionary Housing: The development is subject to the Inclusionary Housing Ordinance that requires on-site affordable housing units or a fee-in-lieu of on-site units. The developer has agreed to the full amount of the fee-in-lieu of on-site units at a total amount of $2,900,000 as well as providing two on-site studio units rented at 60% of Area Median Income (AMI) levels as a public benefit. In response to the Plan Commission recommendation, the developer has offered an alternative equivalent proposal to provide additional on-site units and no fee-in-lieu. The proposal is incorporated into proposed Ord. 103-O-17; a financial analysis of project feasibility by Housing & Grants Administrator Sarah Flax may be found in the attached memo. Alternative equivalent proposals are subject to City Council approval. Public Benefits: The applicant has committed to the following public benefits as part of the Planned Development proposal: 1. A $50,000 contribution to the City of Evanston towards capital improvement for landscaping and park revitalization. 2. Maintenance Program for Harper Park including responsibility for landscaping maintenance, pest control, and refuse collection. 3. A publicly accessible pocket park at the south end of the site. 4. A $50,000 contribution for public art and light program to benefit the immediate neighborhood. 5. Restoration of the Lake Street Metra viaduct for two lifecycles of the life of the restored paint in the form of painting and lighting upgrades, or a $50,000 per life cycle fee-in-lieu of at the discretion of the City Manager or his/her designee. 6. $60,000 towards the installation of a Divvy Bike Share station to be located within 700 feet of the development site. 7. Incorporation of two publicly accessible car-share spaces on the site. 8. Memberships for Divvy or similar car share membership for residents of the development who do not own a vehicle registered in Illinois, for the duration of their residence in the building. 9. 18-Month training workshops in construction for Evanston Township High School students on-site and in class. 10. Resurfacing of Sherman Avenue to the centerline of the street post- construction and restoration of the alley west of the development. 11. Streetscape improvements and maintenance along Lake Street and Sherman Avenue including lighting, new sidewalk and landscaping. 12. Utilization of measures to mitigate harm to migratory birds. Including meeting LEED Credit 55 standards for Bird Strike Glass for the base of the 408 of 504 building and specified mitigating measures for the remainder of the building. 13. Wayfinding signage pointing to transit services at the Davis St. Metra/CTA/Pace/Divvy stations and directing safe pedestrian routes to the Dempster St. CTA Station. 14. Installation of a real-time transit arrival board in the lobby of the building. 15. Waiving move-in fees for Evanston’s Top 10 Employers by size. 16. Additional green building measures beyond the required LEED Silver rating with a goal of LEED Gold. 17. Employment of at least 5 Evanston residents, with a goal of 10 Evanston residents, during construction. 18. Burying of overhead utility lines in the alley adjacent to the property. 19. The installation of pedestrian countdown timers for nearby traffic signals, as recommended in the Traffic and Parking Study. The complete list of public benefits will be finalized prior to the consideration by the City Council and will be explicitly required within the Planned Development Ordinance. Standards of Approval: The proposed development meets the standards for Special Use in Section 6-3-5-10, the Standard for Planned Developments in Section 6-3-6-9 and standards and guidelines established for Planned Developments in the D4 Downtown Transition District (Section 6-11-1-10). The proposed development will not have an adverse effect on the value of adjacent properties. The street and sidewalk network, as well as water, sewer, electricity and gas infrastructure already exist and service the existing buildings on the site. The applicant has submitted a documentation of the availability of public utility infrastructure in the area. The proposal will not cause undue traffic congestion. The applicant has submitted a parking and traffic study that confirms there will be minimal effect to the level of service on existing surrounding roadways. The access to the parking garage will be provided via the alley as will the residential and commercial loading docks. A new 15 minute loading/drop-off area will be located in front of the lobby entrance and monitored by a 24 hour concierge. The applicant will close one existing curb cut on Sherman Avenue, thereby providing a more continuous pedestrian environment. The loading docks and parking for the commercial use are located adjacent to the railroad tracks and away from Sherman Avenue reducing the effects of the traffic flow on this street and minimizing effects on adjacent uses. The proposed site development allowances are necessary for a desirable redevelopment of the site with significant public benefits. The proposed development is compatible with other similar developments in the area and is not of such nature in 409 of 504 height, bulk and scale to exercise any influence contrary to the purpose and intent of the Zoning Ordinance. The proposal is consistent with the vision and goals of the Comprehensive Plan for redevelopment of underutilized properties with uses compatible with the surrounding neighborhood. Legislative History: September 13, 2017 – The Plan Commission recommended, 4-2, to approve the proposed Planned Development with conditions as outlined in the staff report memo dated September 8, 2017, in addition to the condition that the development provide a minimum of 15 on-site units affordable at 50% to 60% AMI with a mix of studios, 1- bedroom and 2-bedroom apartments and is otherwise consistent with the Inclusionary Housing Ordinance. August 9, 2017 – The Plan Commission opened the public hearing and heard testimony by the applicant and general public. At the request of a nearby resident, the hearing was continued to September 13, 2017. August 2, 2017 – The Design and Project Review Committee (DAPR) Committee recommended unanimous approval of the proposed development with the condition that the plans be revised based on staff comments made during the meetings and in the project review letter. July 26, 2017 – The Design and Project Review Committee (DAPR) Committee began review of the project and voted to continue the project to the next meeting to address concerns mentioned during the meeting. Attachments Inclusionary Housing Memo Proposed Ordinance 103-O-17 including Development Plans Plan Commission Meeting Minutes 08/09/2017 and 09/13/2017 Link to Plan Commission Packet documents for 09/13/2017 https://www.cityofevanston.org/home/showdocument?id=26193 https://www.cityofevanston.org/home/showdocument?id=26213 Link to Traffic Study and Updated Zoning Analysis https://www.cityofevanston.org/home/showdocument?id=26727 410 of 504 To: Honorable Mayor and Members of the City Council Members of the Planning and Development Committee From: Johanna Leonard, Community Development Director Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Subject: Alternative Equivalent Inclusionary Housing Proposal for On-Site Affordable Units in the Albion Development Date: October 9, 2017 Recommended Action: Staff recommends consideration of a proposal from the developer of the Albion, a mixed use development with 286 rental units located at 1450-1508 Sherman Avenue, that would provide fifteen (15) on-site affordable dwelling units as an alternative equivalent means of complying with the City’s Inclusionary Housing Ordinance (IHO). The developer’s initial proposal to pay a fee-in-lieu of $2.9 million complies fully with the IHO. Additionally, as part of its proposed public benefits, the project includes two on- site units with rents restricted to households with incomes at 60% of area median income, so exceeds the requirement. Funding Source: NA Livability Benefits: Built Environment: Support housing affordability; provide compact and complete streets and neighborhoods; Equity & Empowerment: Ensure equitable access to community benefits, and support poverty prevention and alleviation Discussion: The City’s Inclusionary Housing Ordinance, Section 5-7-10 Reduction of Requirements states that if an applicant presents clear and convincing financial evidence that full compliance with the requirements would render the development financially infeasible, the applicant may seek a reduction in the required number of affordable dwelling units and/or payment in lieu as to render the project financially feasible. The applicant is not seeking a reduction of the fee in lieu, but has proposed an alternative that seeks a reduction in the required number of affordable units in an effort to respond to demands Memorandum 411 of 504 that affordable units be included in new developments in downtown districts. The proposal includes a combination of studio, one- and two-bedrooms, at 60% and 80% of the area median income that will be distributed throughout the development. Unit sizes and affordability restrictions are shown in the table below. Number of Units Unit Type 60% AMI 80% AMI Market Total Studio 4 4 151 159 1-Bedroom 2 2 64 68 2-Bedroom 1 2 54 57 3-Bedroom 0 0 2 2 Totals 7 8 271 286 This proposal was developed to provide the maximum number of affordable units on site while maintaining the financial viability of the project. The developer has provided a detailed explanation to demonstrate that providing 29 units on-site, half of which would be at 50% AMI and half at 60% AMI, would make the project financially infeasible. The financial analysis is based on a capitalization rate (stabilized net operating income divided by the market value of the property) currently between 4.75% and 5% for new developments of this type. Staff has consulted with an Evanston-based lender that has no involvement in the development on the projects financial analysis and assumptions and was found to be sound based on lender’s requirements shown below: • Stabilized Yield on Cost (net operating income divided by the total project cost) of 6% to account for 5% cap rate • Project Level Internal Rate of Return of 17% or more The table below compares three scenarios contemplated for this project 1) fee-in-lieu plus two affordable units on site, 2) the alternative proposal of fifteen affordable units on site, and 3) 29 affordable units on site at the project. The alternative proposal with 15 affordable units on site will require the developer to reduce total development costs to maintain an acceptable Yield on Cost. The land cost is fixed based on purchase agreements and includes remediation of contaminants from a prior use. The table compares the Stabilized Yield on Cost (Stabilized Yield) and Project Level Internal Rate of Return (IRR). Yield on Cost IRR Fee-in-lieu + 2 affordable units on site 6.0% 19.3% Fifteen affordable units on site 5.8% 17.8% Twenty nine affordable units on site 5.4% 13.1% As the table shows, the requirement of a 6% Yield on Cost and 17% IRR or better, makes the most financially comfortable scenario the first that pays the fee-in-lieu and two on-site units, while providing the 29 units on-site is financially infeasible. 412 of 504 Additional factors for consideration: • Inclusion of 15 affordable units in census tract 8094 would be an increase of over 30% and further the goal of distributing affordable housing more equitably throughout our community, particularly in high-cost transit-oriented neighborhoods. • Inclusionary units would be available in late 2019 or early 2020 • Based on the current cost of constructing new units in Evanston’s downtown of $300,000 to $350,000, the City would not be able to develop the same number of units in the downtown with the total fee in lieu. • The cost of construction of the 15 affordable units is $334,555 per unit, or $5,018,325. 413 of 504 9/21/2017 10/5/2017 103-O-17 AN ORDINANCE Granting a Special Use Permit for a Planned Development Located at 1450-1508 Sherman Avenue in the D4 Downtown Transition District (“Albion”) WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 1979, as amended, (“the Zoning Ordinance”); and 414 of 504 103-O-17 ~2~ WHEREAS, Albion at Evanston LLC (the “Applicant,” substituted for Albion Residential LLC, the Original Applicant), purchaser of the property located at 1450-1508 Sherman Avenue, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-3-5, “Special Uses”, Section 6-3-6, “Planned Developments”, and Subsection 6-11-1-10, “Planned Developments” in Downtown Zoning Districts, to permit the construction and operation of a Planned Development with accessory parking located at the Subject Property in the D4 Downtown Transition Zoning District (“D4 District”); and WHEREAS, the Applicant sought approval to construct a new sixteen (16) story one hundred seventy eight (178) foot tall mixed use commercial and residential building consisting of two hundred eighty six (286) dwelling units, approximately 9,321 gross square feet of ground floor commercial space, with one hundred eighty-six (186) parking spaces; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to number of dwelling units per lot size, floor area ratio (FAR), building height , number of parking spaces, ziggurat setbacks, and drive aisle width; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances to the normal district regulations established in the Zoning Ordinance; and 415 of 504 103-O-17 ~3~ WHEREAS, on August 9, 2017 and September 13, 2017, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for a Special Use Permit for a Planned Development, case no. 17PLND-0052, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application for the proposed Planned Development meets applicable standards set forth for Special Uses in Subsection 6-3-5-10 of the Zoning Ordinance and Planned Developments in the D4 Zoning District per Subsection 6-11-1-10 of the Zoning Ordinance; and WHEREAS, the Plan Commission recommended the City Council approve the application with conditions; and WHEREAS, on October 9, 2017, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, at its meetings of October 9, 2017, and October 23, 2017, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, received additional public comment, made certain findings, and adopted said recommendation; and 416 of 504 103-O-17 ~4~ WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747 (1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (7th Cir. 1995)), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Permit applied for in case no. 17PLND- 0052, to allow construction and operation of the Planned Development described herein. SECTION 3: The City Council hereby grants the following Site Development Allowances: (A) Number of Dwelling Units Per Lot Size: A Site Development Allowance is hereby granted for two hundred eighty-six (286) dwelling units, whereas subsection 6-11-5-4-(B) of the Zoning Ordinance allows a maximum of ninety- three (93) dwelling units for a lot sized at 37,279 sq. ft. in the D4 District. (B) Floor Area Ratio (FAR): A Site Development Allowance is hereby granted for a 6.78 floor to area ratio, whereas subsection 6-11-5-6 of the Zoning Ordinance requires a maximum floor area ratio of 5.4 in the D4 District, with Subsection 6- 11-1-10(C)(2) allowing for an additional development allowance of 0.6 FAR. (C) Building Height: A Site Development Allowance is hereby granted for an approximately one hundred fifty-six (156) foot maximum building height, excluding the height of parking levels two and three per subsection 6-11-5-8, whereas subsection 6-11-5-8 of the Zoning Ordinance requires a maximum allowed building height of one hundred five (105) feet in the D4 District, with Subsection 6-11-1-10(C)(1) allowing for an additional forty (40) feet of height in the D4 District. 417 of 504 103-O-17 ~5~ (D) Number of Parking Spaces: A Site Development Allowance is hereby granted permitting a total of one hundred eighty-six (186) parking spaces, whereas subsections 6-16-1-4 and 6-16-3-5 of the Zoning Ordinance require a minimum of two hundred six (206) parking spaces for this particular mixed use building in the D4 District. (E) Ziggurat Setback: A Site Development Allowance is hereby granted permitting a ziggurat setback of zero (0) feet from the Subject Property line at a building height of forty-two (42) feet, whereas subsection 6-11-1-4 of the Zoning Ordinance requires a minimum of a forty (40) foot ziggurat setback from the Subject Property line above the building height of forty-two (42) feet for this particular mixed use building along the Sherman Avenue street front in the D4 District. (F) Drive Aisle Width: A Site Development Allowance is hereby granted permitting a two-way drive aisle with a width of 20.1 feet on the Subject Property whereas subsection 6-16-2-7 of the Zoning Ordinance requires a twenty four (24) foot wide two-way drive aisle for this particular mixed use building in the D4 District. SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Permit granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with: the terms of this ordinance; the Site and Landscape Plans in Exhibits B and C, attached hereto and incorporated herein by reference; all applicable legislation; the Applicant’s testimony and representations to the Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction phasing/staging plans; construction hours; site access including traffic and pedestrian safety plans; contractor parking; damage control and vibration monitoring; construction exhibits; project communication and signage. (C) Capital Improvement Contribution: The Applicant shall pay a one-time contribution of fifty thousand dollars ($50,000) to the City for capital 418 of 504 103-O-17 ~6~ improvements for park revitalization. The contribution will be made prior to issuance of the Final Certificate of Occupancy (FCO). (D) Harper Park Maintenance Program: The Applicant shall implement a maintenance program for Harper Park. The Applicant shall be responsible for ongoing and regular maintenance of this park which will include, but is not limited to cutting grass, removal of weeds, removal of pests, removal and clean-up of litter, emptying of garbage and recycling receptacles, planting and watering of annuals, and trimming hedges or other shrubbery. (E) On-Site Public Park: Applicant agrees to create a publicly accessible pocket park on the South end of the Subject Property, as depicted in Exhibit B. This park shall be maintained by Applicant as a “four-seasons” public space. No less than seventy-five percent (75%) of the pocket park’s square footage shall be utilized for public use. (F) Public Art and Light Program Contribution: The Applicant shall pay a one- time contribution of fifty thousand dollars ($50,000) to the City’s Public Art Fund for installation of a piece of public art and a light program to benefit the immediate neighborhood. The contribution will be made prior to issuance of the FCO. (G) Metra Viaduct Restoration: Applicant must restore the Union Pacific/Metra viaduct located over Lake Street for two lifecycles of the life of the restored paint in the form of painting and lighting upgrades, unless the City Manager or his/her designee requests an in lieu payment of no more than fifty thousand dollars ($50,000.00) per cycle to be applied to a viaduct restoration fund. Restoration includes the removal of paint and rust and the painting of the viaduct. (H) Divvy Bike Share Contribution: The Applicant shall pay a one-time contribution of sixty thousand dollars ($60,000) to the Divvy Bike Share Program for the purchase of a station to be located within seven hundred (700) feet of the site. The contribution will be made prior to the issuance of the FCO. (I) Car Sharing and Car Club Service: The Applicant agrees to provide and place a minimum of two (2) car share vehicles on the first level of the enclosed parking structure prior to obtaining the Final Certificate of Occupancy. Access for the public use of these car sharing must be maintained at all times. (J) Divvy or Similar Car Share Memberships: The Applicant shall provide one (1) free Divvy or similar car share membership for each unit who is not on record as having paid the Evanston wheel tax for any vehicles registered out of state. Selected membership will be based on each unit lessee’s preference of either Divvy or similar car share for the duration of their residence in the building. (K) Evanston Township High School Training Workshop: The Applicant shall create an eighteen (18) month training workshop in construction for Evanston Township High School students on-site and in class. 419 of 504 103-O-17 ~7~ (L) Sherman Avenue Resurfacing: The Applicant shall resurface Sherman Avenue full street width, curb to curb, from Lake Street to Grove Street post construction and restore the alley west adjacent to the Subject Property. (M) Streetscaping on Lake Street and Sherman Avenue: Applicant must install and maintain the streetscaping improvements including lighting, a new sidewalk, and landscaping along Lake Street and Sherman Avenue, as depicted in Exhibit C. (N) Harm Mitigation for Migratory Birds: The Applicant will be in full compliance with LEED 55 for Zone I of the building which consists of the first thirty six (36) feet above grade as well as twelve (12) feet above any green roof. For Zone II of the building which includes the balance of the façade, the Applicant will implement the following strategies to improve and monitor the effect on bird flight patterns: a. Maintain average glass area of fifty percent (50%); b. Use of fritted glass at Level 16; c. Solid building corners; d. Varied wall surface to eliminate extended expanses of uninterrupted glass and continuous glass planes; e. Low reflectivity glass in all Zone II areas; f. Control of lighting in Zone II including extinguishing of all non-safety related exterior light between midnight and 6:00 AM and during migration season and holding interior lighting off the façade; and g. Implementation of a three (3) year post-construction monitoring plan to adjust for site specific conditions. (O) Signage: The Applicant shall install wayfinding signage pointing to transit services at the Davis Street Metra, the Chicago Transit Authority, Pace, and Divvy stations. Signage shall also be installed directing safe pedestrian routes to the Dempster Street Chicago Transit Authority station. (P) CTA Transit Tracker: The Applicant agrees to install a CTA Transit Tracker Display Board or like system as information/technology changes within the building’s lobby area in perpetuity. (Q) Move-In Fees: The Applicant agrees to waive any tenant leasing application, move-in, or similar rental fees to be paid in advance of leasing space for employees employed by any of Evanston’s ten (10) largest employers. This is list is generated annually and is documented in the annual City of Evanston audit. A list of the ten (10) largest employers is Exhibit D. (R) LEED Silver Certification: The Applicant agrees to comply with the City of Evanston Green Building Ordinance and will obtain a LEED Silver Certification Rating, but will actively seek to obtain a LEED Gold Certification Rating or higher for the Planned Development on the Subject Property. 420 of 504 103-O-17 ~8~ (S) Pedestrian Countdown Timers: The Applicant agrees to contribute fifteen thousand dollars ($15,000.00) to the City of Evanston to be utilized when the City conducts its traffic light update. (T) Property Utility Lines: The Applicant shall bury property utility lines, including poles currently on Applicant property, in conjunction with the required underground placement of utility lines required for the development project. (U) On-Street Parking Permit Restriction: Building residents shall not be eligible for residential on-street parking permits in the area. (V) Traffic Study: Within one year of the issuance of the Final Certificate of Occupancy for the building, the Applicant must submit a traffic study analyzing the turning movements and parking utilization within the garage accessed off of the alley immediately west of the site including analysis of any traffic incidents adjacent to the site. Based on the analysis of the traffic study, the City reserves the right to require additional traffic calming measures. (W) Remedial Action Plan Approval: Prior to issuance of the Final Certificate of Occupancy, the Applicant must provide evidence that a Remedial Action Plan has been approved by the Illinois Environmental Protection Agency and completed by the Applicant. (X) Deliveries: Deliveries performed in the alley are prohibited during the hours of 7:00 AM to 9:00 AM and from 4:00 PM to 6:00 PM on any given Monday through Friday. Deliveries on private property may occur at any time. (Y) Landscape Design: The Applicant shall install and maintain landscaping as depicted in Exhibit C. (Z) Employees: The Applicant will have, as a primary goal, the employment of ten (10) Evanston residents, with a required minimum amount of five (5) Evanston resident employees during construction. Said residents, without regard to sex, race or ethnicity, can be sub-contractors or vendors to the development. The Applicant will hire as many competent minority and/or women Evanston subcontractors, workers, and residents as possible for the construction project. (AA) Affordable Housing Units: The Applicant shall provide fifteen (15) units of on- site affordable housing for the following twenty-five (25) years. Required unit sizes and affordability restrictions are as follows: Number of Units Unit Type 60% Area Median Income 80% Area Median Income Studio 4 4 One Bedroom 2 2 Two Bedroom 1 2 Three Bedroom 0 0 Totals 7 8 421 of 504 103-O-17 ~9~ All other restrictions contained in the Evanston Inclusionary Housing Ordinance (City Code Sections 5-7-2, et seq.) apply. (BB) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and afte r its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 422 of 504 103-O-17 ~10~ SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 423 of 504 103-O-17 ~11~ EXHIBIT A Legal Description PARCEL 1: LOT 3 IN O. HUSE’S AND OTHERS RESUBDIVISION OF BLOCK 52 IN ORIGINAL VILLAGE (NOW CITY) OF EVANSTON IN TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 2: LOT 4 IN O. HUSE AND OTHER SUBDIVISION OF BLOCK 52 IN EVANSTON EXCEPT FROM SAID LOT THAT PART THEREOF CONVEYED TO THE CHICAGO, MILWAUKEE AND ST. PAUL RAILWAY COMPANY BY WARRANTY DEED DATED NOVEMBER 12, 1908 AND RECORDED NOVEMBER 16, 1908 AS DOCUMENT4289805 IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PARCEL 3: THAT PART OF LOTS 5 AND 6 IN O. HUSE AND OTHERS SUBDIVISION OF BLOCK 52 IN ORIGINAL VILLAGE OF EVANSTON IN THE SOUTHWEST 1/4 OF SECTION18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS, WHICH LIES EAST OF A LINE DRAWN FROM A POINT IN THE NORTH LINE OF SAID LOT 5, 18 FEET EAST OF THE NORTHWEST CORNER THEREOF TO A POINT IN THE SOUTH LINE OF SAID LOT 6, 37 FEET EAST OF THE SOUTHWEST CORNER THEREOF AND NORTH OF A LINE DRAWN FROM A POINT ON THE EAST LINE OF SAID LOT 6, 0.18 OF A FOOT SOUTH OF THE NORTH EAST CORNER THEREOF TO A POINT ON THE WEST LINE OF SAID LOT 6, 0.58 OF A FOOT SOUTH OF THE NORTHWEST CORNER THEREOF. PARCEL 4: THAT PART OF THE NORTH 40 FEET OF THE SOUTH 178 FEET OF BLOCK 52 IN EVANSTON LYING EASTERLY OF THE EASTERLY LINE OF PREMISES CONVEYED TO THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILWAY COMPANY (NOW CHICAGO, MILWAUKEE AND ST. PAUL RAILWAY COMPANY) BY DEED RECORDED APRIL 27, 1886 AS DOCUMENT 711139 IN BOOK 1753 PAGE 383, IN THE SOUTH WEST 1/4 OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN (EXCEPT THE EAST 31 RODS) IN COOK COUNTY, ILLINOIS PARCEL 5: THAT PART OF LOT 6 IN O. HUSE AND OTHERS’ SUBDIVISION OF BLOCK 52 IN THE ORIGINAL VILLAGE OF EVANSTON, WHICH LIES EAST OF A LINE DRAWN FROM A POINT IN THE NORTH LINE OF LOT 5 ADJOINING TO THE NORTH, AND 18 FEET EAST OF THE NORTH WEST CORNER OF SAID LOT 5, TO A POINT IN THE SOUTH LINE OF LOT 6, 37 FEET EAST OF THE SOUTH WEST CORNER (EXCEPT THAT PART OF LOT 6 LYING NORTH OF A LINE DRAWN FROM A POINT IN THE EAST LINE OF SAID LOT 6, .18 FEET SOUTH OF THE NORTH EAST CORNER THEREOF TO A POINT ON THE WEST LINE OF SAID LOT 6, .58 FEET SOUTH OF THE NORTH WEST CORNER THEREOF) IN COOK COUNTY, ILLINOIS. 424 of 504 103-O-17 ~12~ PARCEL 6: LOT 1 IN THE PLAT OF CONSOLIDATION RECORDED SEPTEMBER 19, 1988 AS DOCUMENT 88426763 OF LOTS 8, 9, 10 (EXCEPT THE WESTERLY 40.0 FEET THEREOF) IN BLOCK 52 IN EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN IN THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS. PINs: 11-18-317-010-0000 11-18-317-011-0000 11-18-317-012-0000 11-18-317-013-0000 11-18-317-014-0000 11-18-317-021-0000 11-18-317-022-0000 11-18-317-023-0000 COMMONLY KNOWN AS: 1450 Sherman Avenue, Evanston, IL (approx. 37,279 sq. ft.) 425 of 504 103-O-17 ~13~ EXHIBIT B Development Plans 426 of 504 427 of 504 LEGEND: 01-WHITE METAL PANEL 02-INSULATED VISION GLASS 03-PERFORATED METAL PANEL 04-BRICK VENEER - TEXTURED 05-BRICK VENEER - SMOOTH 06-ACCENT BRICK 07-CONCRETE MASONRY 08-PORCELAIN TILE 09-WOOD SLAT 10- METAL CLAD COLUMN 11-STEEL CANOPY 12- TRANSLUCENT GLASS T/ FIRST FLOOR SLAB EL: +0'-0" EL: +15'-8" T/ 2ND FLOOR SLAB EL: +24'-4" T/ 3RD FLOOR SLAB EL: +37'-0" T/ 4TH FLOOR SLAB EL: +50'-2" T/ 5TH FLOOR SLAB EL: +60'-4" T/ 6TH FLOOR SLAB EL: +70'-6" T/ 7TH FLOOR SLAB EL: +80'-8" T/ 8TH FLOOR SLAB EL: +90'-10" T/ 9TH FLOOR SLAB EL: +101'-0" T/ 10TH FLOOR SLAB EL: +111'-2" T/ 11TH FLOOR SLAB EL: +121'-4" T/ 12TH FLOOR SLAB EL: +131'-6" T/ 13TH FLOOR SLAB EL: +141'-8" T/ 14TH FLOOR SLAB EL: +151'-10" T/ 15TH FLOOR SLAB EL: +165'-0" T/ 16TH FLOOR SLAB EL: +177'-6" T/ PENTHOUSE ROOF SLAB EL: +183'-10" T/ ELEVATOR OVERRUN 12'-6"13'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"13'-2"12'-8"8'-8"15'-8"177'-6"6'-4"1450 THE ALBION BLADE SIGN BLADE SIGN BLADE SIGN GREEN WALL 03 01 02 04 02 06 11 08 08 10 05 11 SCALE: 1/32" = 1'-0" 09-08-2017 1454 Sherman Ave. Evanston, IL EAST ELEVATION 428 of 504 429 of 504 FD.9C.8C.2 RETAIL PARKING PARKING AMENITY RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL RESIDENTIAL AMENITY EL: +15'-8" T/ 2ND FLOOR SLAB EL: +0'-0" T/1ST FLOOR SLAB EL: +24'-4" T/ 3RD FLOOR SLAB EL: +37'-0" T/ 4TH FLOOR SLAB EL: +50'-2" T/ 5TH FLOOR SLAB EL: +60'-4" T/ 6TH FLOOR SLAB EL: +70'-6" T/ 7TH FLOOR SLAB EL: +80'-8" T/ 8TH FLOOR SLAB EL: +90'-10" T/ 9TH FLOOR SLAB EL: +101'-0" T/ 10TH FLOOR SLAB EL: +111'-2" T/ 11TH FLOOR SLAB EL: +121'-4" T/ 12TH FLOOR SLAB EL: +131'-6" T/ 13TH FLOOR SLAB EL: +141'-8" T/ 14TH FLOOR SLAB EL: +151'-10" T/ 15TH FLOOR SLAB EL: +165'-0" T/ 16TH FLOOR SLAB EL: +177'-6" T/ PENTHOUSE ROOF SLAB 12'-6"13'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"10'-2"13'-2"12'-8"8'-8"15'-8"177'-6"EL: +183'-10" T/ ELEVATOR OVERRUN 6'-4"1454 Sherman Ave. Evanston, IL N SCALE: 1/8"=1'-0" 09-08-2017 1 SCALE: 1/16" = 1'-0" EAST-WEST SECTION 430 of 504 03 01 02 06 08 08 10 05 SCALE: 1/32" = 1'-0" 09-07-2017 1454 Sherman Ave. Evanston, IL T/ FIRST FLOOR T/ SECOND FLOOR T/ THIRD FLOOR T/ FOURTH FLOOR T/ FIFTH FLOOR T/ SIXTH FLOOR T/ SEVENTH FLOOR T/ EIGHTH FLOOR T/ NINETH FLOOR T/ TENTH FLOOR T/ ELEVENTH FLOOR T/ TWELFTH FLOOR T/ THIRTEENTH FLOOR T/ FOURTEENTH FLOOR T/ FIFTEENTH FLOOR T/ SIXTEENTH FLOOR EL: +192'-0" T/ PENTHOUSE EAST ELEVATION As Designed431 of 504 03 01 02 06 08 08 10 05 SCALE: 1/32" = 1'-0" 09-07-2017 1454 Sherman Ave. Evanston, IL T/ FIRST FLOOR T/ SECOND FLOOR T/ THIRD FLOOR T/ FOURTH FLOOR T/ FIFTH FLOOR T/ SIXTH FLOOR T/ SEVENTH FLOOR T/ EIGHTH FLOOR T/ NINETH FLOOR T/ TENTH FLOOR T/ ELEVENTH FLOOR T/ TWELFTH FLOOR T/ THIRTEENTH FLOOR T/ FOURTEENTH FLOOR T/ FIFTEENTH FLOOR T/ SIXTEENTH FLOOR EL: +192'-0" T/ PENTHOUSE EAST ELEVATION As Designed432 of 504 DNUPDNUPEXISTING2-STORY BLDG.N.I.C.EXISTING1-STORY BLDG.N.I.C.CTA PURPLE LINEN.I.C.TWO-WAY TRAFFICSHERMAN AVENUETWO-WAY TRAFFICLAKE STREET339.83'149.77'40.82'44.34 '82.70'40.89'143.46'61.80'RESIDENTIALLOBBY3,990 SFRETAIL4,555 SFPARKING32 SPACESPARKSERVICERETAIL2,125 SFSERVICERETAIL2,640 SFRAMP UPMAIN ELECROOM10' x 35' x 14' LOADINGFREEZERSHC10' x 35' x 14' LOADINGCOMEDVAULTWATERBOOSTER/SERVICEGENERATORROOMMOVE INLOBBYRETAILTRASHFIRE PUMPROOMTRASHROOM24'-0"10' x 35' x 14' LOADINGGASROOMTELECOMGARAGEENTRYRESENTRYRETAILENTRYSERVICERETAIL ENTRYSERVICERETAIL ENTRYPUBLIC ALLEY39'-9 1/2"TO P.L.99'-3 1/2"22'-0"174'-0"295'-3 1/2"4'-9"TO P.L.LINE OF TOWER ABOVE18'-0" 27'-3 1/2" TO P.L.107'-6"64'-6"123'-3 3/8"39'-10"TO P.L.71'-2 1/4"8'-6"TYP.18'-0"4'-11 3/8"TO P.L.PROPERTYLINEBIKE ROOMELEV.ELEV.ELEV.CARSHARINGSPACECARSHARINGSPACERESIDENTIAL DROP -OFF40'-0"11'-0"5'-0"7'-1"22'-0"2'-0 3/4"TO P.L.16'-2"NSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- First Floor PlanFLOOR1ST2ND3RDSTANDARDTANDEM ADA ADA -VANTOTAL11 0 120320 2740 760 3 075781861511169TOTALPARKING COUNT1ST FLOOR = 30,750 GSF433 of 504 PARKING 2ND FLOOR76 SPACES18'-0"24'-0"36'-0"24'-0"18'-0"8'-6" TYP.24'-0"21'-9"EMERGENCYDISTRIB.11'-0"5'-0"25'-6"LINE OF TOWER ABOVE24'-0"20'-1"HCHCRAMPUPRAMPDNDNUPDNUPNSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- Second Floor PlanFLOOR1ST2ND3RDSTANDARDTANDEM ADA ADA -VANTOTALTOTALPARKING COUNT2ND FLOOR = 31,722 GSF11 0 120320 2740 760 3 075781861511169434 of 504 PARKING 3RD FLOOR78 SPACES8'-6" TYP.18'-0"24'-0"36'-0"24'-0"18'-0"21'-9"RAMP DNSTORAGE11'-0"5'-0"25'-6"LINE OF TOWER ABOVEHCHCDNUPDNUPHCNSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- Third Floor PlanFLOOR1ST2ND3RDSTANDARDTANDEM ADA ADA -VANTOTALTOTALPARKING COUNT3RD FLOOR = 31,722 GSF11 0 120320 2740 760 3 075781861511169435 of 504 1ADWMICRO.KQW.I.C.W.I.C.BED 1BED 2BATH 1BATH 21ADW3'-4"5'-6" MICRO.3'-8"10'-9" x 15'-0"10'-0" x 15'-0"K CLW/DCL2-BR A1-BRDW3'-4"5'-6"MICRO.3'-8"Q CLW/D1 BED + DEN8'-0" X 9'-7"DEN1ACLDWMICRO.K1A BED 2BED 1BATH 1BATH 2Q2-BR AW/DW/DW.I.C.CLCLCLDW MICRO.1ACONVRTQCLPCLW/DMICRO.1ASTUDIO ACLPDWMICRO.1ASTUDIO ACLPW/DDW1ADW3'-4"5'-6"MICRO.3'-8"1ADW3'-4"5'-6"MICRO.3'-8"1ADW3'-4"5'-6" MICRO.3'-8"1 BED10'-9" x 15'-0"10'-0" x 15'-0"1 BED + DEN14'-6" x 14'-9"10'-2" x 14'-6"8'-8" X 10'-0"CLW/DK DEN1ACONVRTQCLCLMICRO.CLW/DCLK W/D10'-2" x 14'-6"1 BED + DEN8'-0" X 9'-5"CLDENDWDWMICRO.3'-4"6'-6"3'-8"1AK11'-7" x 15'-0"KW/D11'-4" x 14'-4"2 BED BCLW.I.C.W.I.C.W/DW.I.C.W.I.C.DW MICRO.1ASTUDIO BCLPW/DCLQ1ADW3'-4"5'-6" MICRO.KW/D1 BEDELECTRICALMICRO.STUDIO BCLW/D1ADW1A K11'-7" x 15'-0"W/D11'-4" x 14'-4"2 BED ACLW.I.C.3'-6"CLCLCLPQ CLDWMICRO.3'-4"6'-6"3'-8"PHEALTH & FITNESS CLUBT/ 4TH FLOOR SLABEL: +37'-0"INDOOR DOGRUN ANDGROOMING1A3.00DNUPDNUPELECTRICALELECTRICAL1 BED1 BED + DENCONVRT1 BED + DEN2 BED BSTUDIO B1 BEDSTUDIO B2 BED A2-BR A1-BR1 BED + DENCONVRTSTUDIO ASTUDIO A2-BR ANSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- Fourth Floor Plan436 of 504 2-BR ADWMICRO.1A1AMICRO.KQW.I.C.BED 2BED 1BED 1BED 2BATH 1BATH 1BATH 21ADW MICRO. K W/D2-BR A1-BRBATH 2DWMICRO.Q CLW/D1 BED + DENDENCLDWMICRO.1ADWMICRO.1ASTUDIO BSTUDIO ACLPCLW/DDWMICRO.1ACONVRTQCLPCLW/DW/DQDW MICRO.1ACONVRTQCLPCLW/DMICRO.1ASTUDIO ACLPDW 1A MICRO.DW1ADWMICRO.CONVRTCONVRTW/DCLCLCLQCLDW MICRO.1ASTUDIO BCLPW/DCLDWMICRO.1ASTUDIO ACLPW/DDWKCLDW1ACLK1A WDBED 2W.I.C.KDWBED 2QCLCLMICRO.2-BR BDWMICRO.QKBATH 1BED 21AMICRO.1ADWCLW/DSTUDIO B1ADW 5'-6"3'-8"1 BED10'-9" x 15'-0"10'-0" x 15'-0"CLW/D1ACONVRTQCLMICRO.CLW/DDWW/D1ACLCL2'-6"MICRO. K DNUPDNUPELECTRICALELECTRICAL1ADWMICRO.1ADWMICRO.1 BED + DEN14'-6" x 14'-9"10'-2" x 14'-6"8'-8" X 10'-0"K DENCLK W/D10'-2" x 14'-6"1 BED + DEN8'-0" X 9'-5"CLDENDWMICRO.1AK11'-7" x 15'-0"11'-4" x 14'-4"2 BED B + DENW.I.C.W.I.C.W/DW.I.C.W.I.C.1ADWMICRO.KW/D1 BEDELECTRICALMICRO.STUDIO BCLW/D1ACLCLCLPPDWDENCLW/D8'-6" X 7'-0"STUDIO BSTUDIO BDWMICRO.1ADWMICRO.CLCLCLCLCLPW/D1ACLW/D QUNIT XX02992 SFUNIT XX03658 SFUNIT XX04468 SFUNIT XX05531 SFUNIT XX06709 SFUNIT XX07671 SFUNIT XX08854 SFUNIT XX09850 SFUNIT XX101229 SFUNIT XX11800 SFUNIT XX12712 SFUNIT XX131196 SFUNIT XX14978 SFUNIT XX15624 SFUNIT XX16459 SFUNIT XX17444 SFUNIT XX18516 SFUNIT XX19764 SFUNIT XX20586 SFUNIT XX21513 SFUNIT XX22529 SFUNIT XX23695 SFUNIT XX24707 SFUNIT XX25582 SFUNIT XX011246 SFP-1P-2P-2W-AW-BW-CW-CP-1 P-1P-1W-BP-1P-1P-1P-1P-1P-2P-2W-CW-CW-BW-AW-AW-AW-ANSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- Typical Floor Plan - A (6 floors)437 of 504 DNUPDNUPELECTRICALELECTRICALDW MICRO.1AQW/DCLMICRO.CLW/DCLDW1AELECTRICALCLCONVT.STUDIO A1 BED + DENW/DMICRO.1ALDENDW PCLQCL2-BR ADWMICRO.1A1AMICRO.KQW.I.C.BED 2BED 1BED 1BED 2BATH 1BATH 1BATH 211'-1"10'-0 1/4"5'-9"10'-6"10'-5 3/4"16'-0 1/8"1ADW2'-6"5'-6" MICRO.3'-8"K W/D2-BR A1-BRBATH 2DW3'-4"5'-6"MICRO.3'-8"Q CLW/D1 BED + DENDENCLDWMICRO.1ADWMICRO.1ASTUDIO BSTUDIO ACLPCLW/DDWMICRO.1ACONVRTQCLPCLW/DW/DQDW MICRO.1ACONVRTQCLPCLW/DMICRO.1ASTUDIO ACLPDW 1A MICRO.DW1A3'-4"5'-0"DWMICRO.CONVRTCONVRTW/DCLCLCLQCLDW MICRO.1ASTUDIO BCLPW/DCLDWMICRO.1ASTUDIO ACLPW/DDWKCLDW3'-4"2'-6"3'-0 7/8"3'-5"3'-4"3'-6"1ACL3'-4"11'-0"9'-3"14'-6"5'-0"8'-1"14'-8" 26'-4" 11'-4"4'-8" 9'-9"12'-0"12'-7"20'-2 1/4" 8'-8"9'-7"21'-5"15'-2"13'-10"16'-0"19'-9"5"9'-0"13'-3"11'-1"11'-3"18'-2"16'-10"9'-8"14'-3"3'-3"4'-8"K1A WDBED 2W.I.C.KDWBED 2QCLCLMICRO.2-BR BDWMICRO.QKBATH 1BED 21AMICRO.1ADWCLW/DSTUDIO B1ADW 5'-6"3'-8"1 BED10'-9" x 15'-0"10'-0" x 15'-0"CLW/D1ACONVRTQCLMICRO.CLW/DDWW/D1ACLCL2'-6"MICRO. K DWMICRO.1 BEDK W/DW.I.C.W/DQW.I.C.PCLDWMICRO.P1 BEDCLDWMICRO.K K2 BED AW.I.C.CL W/DNSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- Typical Floor Plan - B438 of 504 2-BR ADWMICRO.1A1AMICRO.KQW.I.C.BED 2BED 1BED 1BED 2BATH 1BATH 1BATH 211'-1"10'-0 1/4"5'-9"10'-6"10'-5 3/4"16'-0 1/8"1ADW2'-6"5'-6" MICRO.3'-8"K W/D2-BR A1-BRBATH 2DW3'-4"5'-6"MICRO.3'-8"Q CLW/D1 BED + DENDENCLDWMICRO.1ADWMICRO.1ASTUDIO BSTUDIO ACLPCLW/DDWMICRO.1ACONVRTQCLPCLW/DW/DQDW MICRO.1ACONVRTQCLPCLW/DMICRO.1ASTUDIO ACLPDW 1A MICRO.DW1A3'-4"5'-0"DWMICRO.CONVRTCONVRTW/DCLCLCLQCLDW MICRO.1ASTUDIO BCLPW/DCLDWMICRO.1ASTUDIO ACLPW/DDWKCLDW3'-4"2'-6"3'-0 7/8"3'-5"3'-4"3'-6"1ACL3'-4"11'-0"9'-3"14'-6"5'-0"8'-1"14'-8" 26'-4" 11'-4"4'-8" 9'-9"12'-0"12'-7"20'-2 1/4" 8'-8"9'-7"21'-5"15'-2"13'-10"16'-0"19'-9"5"9'-0"13'-3"11'-1"11'-3"18'-2"16'-10"9'-8"14'-3"3'-3"4'-8"K1A WDBED 2W.I.C.KDWBED 2QCLCLMICRO.DNUPDNUPELECTRICALELECTRICALDNUPDNUPELECTRICALELECTRICAL3-BRDWMICRO.QKQBED 1BATH 1BED 3BED 2WDCL1A1ADWCLSTUDIO AW/DDW MICRO.1AQW/DCLMICRO.CLW/DCLDW1AELECTRICALCLCONVT.STUDIO A1 BED + DENW/DMICRO.1ALDENDW PCLQCLDWMICRO.1AK11'-7" x 15'-0"K11'-4" x 14'-4"2 BED B + DENW.I.C.W.I.C.DENCLW/D8'-6" X 7'-0"1ADWMICRO.K W/D10'-2" x 11'-6"1 BED + DEN8'-0" X 9'-5"CLDENW.I.C.1ADWMICRO.CONVRT14'-6" x 14'-9"10'-2" x 10'-0"CLW.I.C.W/D1ADW MICRO.CONVRT10'-3" x 10'-0"10'-0" x 9'-6"CLW/D1ASTUDIO BCLCLMICRO.CLW/DDWQQ17'-0" x 15'-0"NSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- Typical Floor Plan - C (2 floors)439 of 504 AMENITYDECKAMENITYLOUNGE2,350 SFMECH.POOLGREEN ROOFROOF MECHANICAL EQUIPMENTMECHANICALA.O.R.30"X42"DNUPDNUP4TH FLOOR DECK BELOWSHOPNSCALE: 1/32" = 1'-0"09-08-20171454 Sherman Ave.Evanston, IL- Roof Amenity FloorROOF = 9,380 GSF440 of 504 103-O-17 ~14~ EXHIBIT C Landscape Plans 441 of 504 442 of 504 443 of 504 444 of 504 445 of 504 103-O-17 ~15~ EXHIBIT D Evanston’s Ten Largest Employers 446 of 504 Evanston Top 10 Employers Employer Northwestern University Northshore University Healthcare Evanston School District 65 St. Francis Hospital City of Evanston Presbyterian Homes/McGaw Care School District 202 Rotary International Whole Foods C.E. Neifhoff & Co. 447 of 504 DRAFT Page 1 of 5 Plan Commission Minutes 8/9/17 MEETING MINUTES PLAN COMMISSION Wednesday, September 13, 2017 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Patrick Brown, Carol Goddard, Colby Lewis, Andrew Pigozzi, Jolene Saul Members Absent: Simon Belisle, Terri Dubin, Peter Isaac Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Johanna Leonard, Community Development Director Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:07 P.M. 2. APPROVAL OF MEETING MINUTES: August 9, 2017 Commissioner Goddard made a motion to approve the minutes from August 9, 2017. Commissioner Lewis seconded the motion. A voice vote was taken and the minutes were unanimously approved, 6-0. 3. OLD BUSINESS (Continued from August 9, 2017) A. PLANNED DEVELOPMENT 17PLND-0052 1450-1508 Sherman Avenue Andrew Yule, Albion Residential, is requesting approval of a Planned Development to construct a 16-story, 286-unit residential building with 9,321 square feet of ground floor commercial space and 186 parking spaces. The applicant seeks site development allowances for: number of dwelling units 448 of 504 DRAFT Page 2 of 5 Plan Commission Minutes 8/9/17 (286 units proposed where a maximum of 93 units are allowed by code), building height (178 feet proposed where 105 feet is allowed by code), floor area ratio (6.78 proposed where 5.4 is allowed by code), number of parking spaces (186 spaces proposed where 409 spaces are required by code), and a ziggurat setback that is less than 40 feet at a height of 42 feet. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Ms. Pugh provided a brief overview of changes to proposed development, stating public benefits and briefly providing the standards for project approval. Donna Pugh, of Foley & Lardner, reviewed the request site development allowances and introduced the development team which included Jason Koehn and Andrew Yule of Albion Development; Paul Alessandro of Hartshorne Plunkard Architecture; Ray Hartshorne Ted Wolff of Wolff Design Landscaping and Luay Aboona of Kenig Lindgren O'Hara & Aboona, Inc.. Chair Ford stated that a request for a continuance had been submitted from a resident within 1,000 feet of the subject property. The Commission granted the continuance with the hearing being continued to the September 13, 2017 Plan Commission meeting after additional public comment was received. He then opened the hearing to Commissioner questions and comments which included: ● Location of dedicated retail parking. Mr. Yule stated that there would be 14 dedicated parking spaces for the retail space, likely to be for employees. He also stated that the restaurant tenant would be required to have a valet service. ● Showing a demand for studio units. Mr. Yule explained that there are a number of factors contributing to the demand including: mortgage standards being higher, millennials demanding fewer bedrooms and empty nesters looking to downsize. He stated that the target audience is for millennials first and empty nesters second who are looking to be in an urban environment. ● Projected leasing rates. Mr. Yule stated that proposed rates would depend on the market but be in the range of $1500 for studio to 3 bedrooms depending on location within the building. Would like to keep a $50,000 salary range for the building ● Inclusion of Leed 55 bird migration measures within the building design. ● Consideration of other building massing options. Mr. Alessandro stated that this was done and various considerations such as shadow effects, bird migration patterns, height and other items were looked at. ● Traffic pattern concerns. Mr. Yule reiterated that parking access would be off of the alley behind the building which is proposed to exit north of the site onto 449 of 504 DRAFT Page 3 of 5 Plan Commission Minutes 8/9/17 Grove Street. Mr. Aboona shared that the intersections near the site were analyzed and that it is expected that not every resident will have a vehicle and that those who do have vehicles would not all drive. Additional discussion occurred regarding traffic within and coming out of the alley. ● Why the developer decided to pay a fee-in-lieu instead of providing onsite affordable units. Financially the project would not work by adding all of the affordable units on-site. ● Additional information on the proposed partnership with Evanston Township High School. ● Clarification on required remediation of the site. Mr. Yule stated that there were a number of former uses that contributed to site contamination. The southeast corner of the site is most contaminated. Both a phase I and phase II were done and additional work will be done to remove contamination from site and put down a vapor barrier over the property to make sure contamination does not affect future uses. ● How construction will mitigate railroad noise. A triple glazed system will be used to mitigate noise, vibration not anticipated within the structural system. Chair Ford then opened the hearing to questions from members of the public. A total of 11 people asked questions which included:  What the vision is for the type of tenant that will be leasing in the building. Koehn stated that the description is largely anecdotal but geared to young professionals, cannot be precisely defined and that units of a similar size are occupied in similar buildings in Evanston.  Clarification on how the figure of 14 school age children was calculated. Based on and S.B. Friedman study which looked at census tracts, building unit mix and comparison communities.  Discussions of providing additional affordable units on site and the costs associated.  Clarification on bird migration impact and how impacts will be mitigated.  How the proposed amenities and benefits will be enforced or monitored. Mr. Mangum stated that the ordinance approving the project will have conditions placed which put stipulations on timing of the public benefits being in place and make them statutory requirements.  Parking concerns and whether there will be an additional charge for residents to have a parking space. Staff provided information on the TOD Parking Study that was drafted and speaks to car ownership and parking use. Mr. Yule mentioned that valet would be handled through a partnership with the owners of nearby garages at the Holiday Inn Express or nearby City garages.  If studies had been conducted on wind tunnel effect from the project. Mr. Alessandro explained that the podium design mitigates the effects wind may have 450 of 504 DRAFT Page 4 of 5 Plan Commission Minutes 8/9/17 on the street level below.  What commercial tenants are intended for the ground floor space. Tommy Nevins and Prairie Moon representatives spoke in support of the project. Rohit Sahajpal of Tommy Nevins Pub stated that the owners of the restaurant and site voluntarily put their property up for sale due to decreased revenues and site remediation costs. Robert Strom of Prairie Moon believes the project is a good opportunity to update the restaurant.  Clarification on the building setback and sidewalk width. With a zero building setback on Sherman the clear sidewalk width is approximately 9 feet 6 inches wide.  Could the project be done meeting the zoning standards. Chair Ford then opened up the public hearing to public testimony. Five members of the public spoke with others deciding to hold their testimony to the continued meeting. The public testimony consisted of the following comments:  Appreciation of the building design but wanting more on-site affordable units to be included and consideration of possible residents.  Requiring wind study, bird migration study and solar study as requested by similar project in Oak Park.  Possible ways to adjust the building design to address development allowances and other zoning concerns in addition to obtaining more public benefits.  Appreciation of working with the existing restaurants and creativity of some public benefits such as working with ETHS.  Concern of following the 2009 Downtown Plan Chair Ford mentioned that those who chose to hold their testimony would remain under oath and be able to speak at the next regularly scheduled Plan Commission meeting. Chair Ford made a motion to continue the item to September 13, 2017 at 7:00 PM in Council Chambers. A voice vote was taken and the motion was approved unanimously, 6-0. Commissioner Lewis made a motion to recommend approval of the planned development with conditions as recommended by staff and the added condition that Albion Residential provide an alternative equivalent proposal for complying with the Inclusionary Housing Ordinance, which proposal shall provide a minimum of 15 units, in a mix of studio, 1- and 2-bedroom units, affordable by households at 50-60% of AMI, and which shall be consistent with the Inclusionary Housing Ordinance 451 of 504 DRAFT Page 5 of 5 Plan Commission Minutes 8/9/17 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Lewis made a motion to adjourn the meeting. Commissioner Pigozzi seconded the motion. A voice vote was taken and the motion was approved by voice call 6-0. The meeting was adjourned at 10:47 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 452 of 504 DRAFT Page 1 of 5 Plan Commission Minutes 8/9/17 MEETING MINUTES PLAN COMMISSION Wednesday, August 9, 2017 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Simon Belisle, Patrick Brown, Terri Dubin, Carol Goddard, Colby Lewis, Andrew Pigozzi, Members Absent: Peter Isaac, Jolene Saul Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Johanna Leonard, Community Development Director Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:01 P.M. 2. APPROVAL OF MEETING MINUTES: July 12, 2017 Commissioner Goddard made a motion to approve the minutes from July 12, 2017. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were unanimously approved, 7-0. 3. NEW BUSINESS A. PLANNED DEVELOPMENT 17PLND-0052 1450-1508 Sherman Avenue Andrew Yule, Albion Residential, is requesting approval of a Planned Development to construct a 16-story, 287-unit residential building with 9,616 square feet of ground floor commercial space and 182 parking spaces. The applicant seeks site development allowances for: number of dwelling units 453 of 504 DRAFT Page 2 of 5 Plan Commission Minutes 8/9/17 (287 units proposed where a maximum of 93 units are allowed by code), building height (192 feet proposed where 105 feet is allowed by code), floor area ratio (6.9 proposed where 5.4 is allowed by code), number of parking spaces (182 spaces proposed where 389 spaces are required by code), and a ziggurat setback that is less than 40 feet at a height of 42 feet. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Ms. Jones provided a brief presentation, providing an overview of the proposed development, stating public benefits and briefly providing the standards for project approval. Donna Pugh, of Foley & Lardner, reviewed the request site development allowances and introduced the development team which included Jason Koehn and Andrew Yule of Albion Development; Paul Alessandro of Hartshorne Plunkard Architecture; Ray Hartshorne Ted Wolff of Wolff Design Landscaping and Luay Aboona of Kenig Lindgren O'Hara & Aboona, Inc.. Mr. Koehn gave an overview of Albion Development then Mr. Yule, Mr. Alessandro, Mr. Wolff and Mr. Aboona provided project details regarding site plans, floor plans, and landscaping, explaining revisions made from the beginning designs of the project to what is currently being presented. Mr. Yule explained the addition of two affordable units on-site and provided information on the public benefits proposed to be provided as a part of the project. He also stated that representatives from both Tommy Nevins Pub and Prairie Moon were present to speak in support of the project then provided information on a study conducted by SB Friedman regarding school age children expected to be onsite once the project is complete. Chair Ford stated that a request for a continuance had been submitted from a resident within 1,000 feet of the subject property. The Commission granted the continuance with the hearing being continued to the September 13, 2017 Plan Commission meeting after additional public comment was received. He then opened the hearing to Commissioner questions and comments which included: ● Location of dedicated retail parking. Mr. Yule stated that there would be 14 dedicated parking spaces for the retail space, likely to be for employees. He also stated that the restaurant tenant would be required to have a valet service. ● Showing a demand for studio units. Mr. Yule explained that there are a number of factors contributing to the demand including: mortgage standards being higher, millennials demanding fewer bedrooms and empty nesters looking to downsize. He stated that the target audience is for millennials first and empty nesters second who are looking to be in an urban environment. ● Projected leasing rates. Mr. Yule stated that proposed rates would depend on 454 of 504 DRAFT Page 3 of 5 Plan Commission Minutes 8/9/17 the market but would start at $1500 for a studio going up to 3 bedrooms depending on location within the building. Would like to keep a $50,000 salary range for the building ● Inclusion of LEED 55 bird migration measures within the building design. ● Consideration of other building massing options. Mr. Alessandro stated that this was done and various considerations such as shadow effects, bird migration patterns, height and other items were looked at. ● Traffic pattern concerns. Mr. Yule reiterated that parking access would be off of the alley behind the building which is proposed to exit north of the site onto Grove Street. Mr. Aboona shared that the intersections near the site were analyzed and that it is expected that not every resident will have a vehicle and that those who do have vehicles would not all drive. Additional discussion occurred regarding traffic within and coming out of the alley. ● Why the developer decided to pay a fee-in-lieu instead of providing onsite affordable units. Financially the project would not work by adding all of the affordable units on-site. ● Additional information on the proposed partnership with Evanston Township High School. ● Clarification on required remediation of the site. Mr. Yule stated that there were a number of former uses that contributed to site contamination. The southeast corner of the site is most contaminated. Both a phase I and phase II were done and additional work will be done to remove contamination from site and put down a vapor barrier over the property to make sure contamination does not affect future uses. ● How construction will mitigate railroad noise. A triple glazed system will be used to mitigate noise, vibration not anticipated within the structural system. Chair Ford then opened the hearing to questions from members of the public. A total of 11 people asked questions which included:  What the vision is for the type of tenant that will be leasing in the building. Koehn stated that the description is largely anecdotal but geared to young professionals, cannot be precisely defined and that units of a similar size are occupied in similar buildings in Evanston.  Clarification on how the figure of 14 school age children was calculated. Based on and S.B. Friedman study which looked at census tracts, building unit mix and comparison communities.  Discussions of providing additional affordable units on site and the costs associated.  Clarification on bird migration impact and how impacts will be mitigated.  How the proposed amenities and benefits will be enforced or monitored. Mr. Mangum stated that the ordinance approving the project will have conditions 455 of 504 DRAFT Page 4 of 5 Plan Commission Minutes 8/9/17 placed which put stipulations on timing of the public benefits being in place and make them statutory requirements.  Parking concerns and whether there will be an additional charge for residents to have a parking space. Staff provided information on the TOD Parking Study that was drafted and speaks to car ownership and parking use. Mr. Yule mentioned that valet would be handled through a partnership with the owners of nearby garages at the Holiday Inn Express or nearby City garages.  If studies had been conducted on wind tunnel effect from the project. Mr. Alessandro explained that the podium design mitigates the effects wind may have on the street level below.  What commercial tenants are intended for the ground floor space. Tommy Nevins and Prairie Moon representatives spoke in support of the project. Rohit Sahajpal of Tommy Nevins Pub stated that the owners of the restaurant and site voluntarily put their property up for sale due to decreased revenues and site remediation costs. Robert Strom of Prairie Moon believes the project is a good opportunity to update the restaurant.  Clarification on the building setback and sidewalk width. With a zero building setback on Sherman the clear sidewalk width is approximately 9 feet 6 inches wide.  Could the project be done meeting the zoning standards. Mr. Koehn stated that the project could not be done if it had to meet zoning standards. Chair Ford then opened up the public hearing to public testimony. Five members of the public spoke with others deciding to hold their testimony to the continued meeting. The public testimony consisted of the following comments:  Appreciation of the building design but wanting more on-site affordable units to be included and consideration of possible residents.  Requiring wind study, bird migration study and solar study as requested by similar project in Oak Park.  Possible ways to adjust the building design to address development allowances and other zoning concerns in addition to obtaining more public benefits.  Appreciation of working with the existing restaurants and creativity of some public benefits such as working with ETHS.  Concern of following the 2009 Downtown Plan Chair Ford mentioned that those who chose to hold their testimony would remain under oath and be able to speak at the next regularly scheduled Plan Commission meeting. Chair Ford made a motion to continue the item to September 13, 2017 at 7:00 PM in Council Chambers. A voice vote was taken and the motion was approved 456 of 504 DRAFT Page 5 of 5 Plan Commission Minutes 8/9/17 unanimously, 7-0. 4. PUBLIC COMMENT Ms. Jones stated that there will be a joint Plan Commission and Zoning Board of Appeals meeting on August 30, 2017 to review a request for rezoning and a special use for a proposed restaurant on Simpson Street. Additionally an item for discussion, possible changes to the C1a Zoning District, will be brought before the Plan Commission following that meeting. A brief discussion followed regarding the intent of requesting a continuance of agenda items and format for the public hearing at future meetings. One member of the public inquired about the request for a wind study. A brief discussion followed with the Commission deciding that it would not expressly require the study but wanted to make sure that the concerns from the public were reiterated to the developer. 5. ADJOURNMENT Commissioner Lewis made a motion to adjourn the meeting. Commissioner Goddard seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. The meeting was adjourned at 9:25 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 457 of 504 For City Council meeting of October 9, 2017 Items P4 & P5 Ordinances 99-O-17 & 100-O-17, Map Amendment, Special Use and Major Zoning Relief for 1829 Simpson Street For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Melissa Klotz, Zoning Planner Subject: Ordinances 99-O-17 & 100-O-17 Zoning Ordinance Map Amendment, Special Use and Major Zoning Relief 1829 Simpson Street R3, Two-Family Residential to B1, Business 17PLND-0037 and 17ZMJV-0065 Date: September 26, 2017 Recommended Action: Staff recommends adoption while Plan Commission and Zoning Board of Appeals recommend denial of Ordinances 99-O-17 and 100-O-17, approving the Zoning Ordinance Text Amendment to rezone the property commonly known as 1829 Simpson Street from R3, Two-Family Residential to B1, Business, as well as the Special Use Permit for a Type 2 Restaurant in the B1 Business District and Major Zoning Variation for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required. Ordinances 99-O-17 and 100-O-17 were approved for introduction at the September 25, 2017 City Council meeting. Livability Benefits Economy and Jobs: Retain and Expand Local Businesses, Expand Job Opportunities. Background The subject property, commonly known as 1829 Simpson Street is located on the north side of Simpson Street between Darrow Avenue and Brown Avenue at the terminus of Dodge Avenue. The property consists of a 27-foot wide and 159-foot deep lot of record (4,293 square feet). The lot is currently improved with a single story commercial building. The existing nonconforming building has been in existence for over 80 years and has previously been used as a hair salon, neighborhood grocery and antique shop. In addition, a single family home existed on the site before being demolished in 2004. The Memorandum 458 of 504 site was previously zoned for commercial use until 2000 when that portion of the block was rezoned to R3 Two-family residential, making it nonconforming. A previous attempt to rezone the property to MU Transitional Manufacturing District (originally requested to rezone to B1 Business), in order to use the building as an artist studio/cabinetry workshop, was denied by City Council in July of 2008. The properties to the north and west are all zoned OS, Open Space and consist of Twiggs Park and the North Shore Canal. The area to the south is zoned R3, Two- Family Residential and consists of single family homes. The properties to the immediate east are also zoned R3, Two-Family Residential and are currently occupied by Housing Authority of Cook County multi-family residences, and single and multi-family homes. Property further east is zoned R4 General Residential and, across Darrow Avenue, B1 Business and consists of mixed-use buildings, commercial spaces, single family homes and churches. Proposal Overview Map Amendment: The applicant is requesting approval of the Zoning Map Amendment to rezone the subject property from R3, Two-Family Residential to B1, Business. The rezoning of the property would enable the use of the property for a Type 2 Restaurant (contingent on the approval of a Special Use). The applicant purchased the property in October of 2016. Previous owners used the property as a beauty salon, small neighborhood grocery/snack shop, and an antique store, though the building has been vacant for at least the last five years. With the exception of a few uses, such as a daycare home, a public education institution or bed and breakfast, current R3 zoning classification only allows a single-family residential use. Additionally, due to the narrow width of the lot, redeveloping or constructing significant additions to the property would create difficulties in meeting side setback requirements for residential and non-residential uses. Further, since the building was 459 of 504 last used for commercial purposes, a change to a single family residence would trigger a parking requirement of two spaces, which is not feasible with the current building location and lot width. The proposed B1, Business District allows for a mix of commercial and residential uses meant to serve the immediate neighborhood. Per the B1 district requirements, non- residential uses have no minimum lot width or lot size requirements (residential uses are required to be 2,500 square feet in size per dwelling unit). Whereas in the R3 district the minimum lot width required is 35-feet and the minimum lot size required for non- residential uses is 7,200 square feet (3,500 square feet for each two-family unit and 5,000 square feet for single family units). As such, if rezoned, the 4,293-square foot lot would be compliant. The proposed rezoning would also reduce the nonconforming status of the existing one- story building at 1829 Simpson Street which would become compliant with the lot area and west side yard setback requirements. Additionally, the property would then comply with parking since the first 2,000 sq. ft. of commercial uses are excluded when calculating parking. Since the last use at the property was commercial, a change to a residential use at the property would require either substantial alteration of the structure to provide parking within the building, or approval of a parking variation. Special Use: The applicant requests to operate a Type 2 Restaurant featuring Eastern European food such as chebureki (deep fried meat) pies, khachahapuri (baked cheese) pastries, and pierogi (dumplings) in addition to soups, salads, and kabobs. The restaurant will operate from 11am – 8:30pm seven days a week. The restaurant will utilize 2-4 employees per shift, and the applicant has committed to hiring locally. Since there is no on-site parking, employees that drive will either park on the street or in the Ecology Center parking lots off of McCormick Ave. Ample street parking is typically available in the 460 of 504 area, though street parking is occasionally full when special events take place at the Dar-us-Sunnah Mosque at Simpson St. and Brown Ave. The applicant proposes seating for 13 customers within the building. Most of the indoor seating is situated near the proposed windows along the west façade to take advantage of the view of the park. Outdoor seating on a new rear patio for approximately 40 customers is also proposed, as well as a fire pit. The roofed porch at the rear of the building will feature a condiment bar and may include additional seating. Commissary supplies will be purchased at Jetro Supply and delivered by the restaurant operator’s vehicle. Incidental deliveries of bulk items such as flour will occur every 5-6 weeks via a box truck. Food delivery to customers is not currently proposed, but may be added in the future. The applicant proposes to use garbage cans will be located on the side of the building near the east property line in an enclosure, and will be wheeled through the building out to the curb for trash pickup. The ZBA recommended the garbage cans should not be placed at the curb for trash pickup, and instead the refuse hauler should access the cans in their regular location, wheel them to the truck to empty them, and then immediately wheel them back to their regular location. There was also concern expressed by members of the public that the restaurant will expand over the property line into Twiggs Park. However, all aspects of the proposal including the fence and outdoor seating are proposed on the private property. Major Zoning Relief: The applicant proposes to demolish the rear 10’ x 16’ portion of the building that is in disrepair. An addition is proposed in the same approximate location. However, the addition is 20’ x 16’ to accommodate a kitchen prep area. A roof extends off of the addition to create a covered outdoor seating area with a condiment bar. The portion of the structure to be demolished features a legally nonconforming east interior side yard setback since the structure is located at the property line. Since the property abuts a residential property, a 10’ east interior side yard setback is required for any new construction, including the kitchen prep area addition and extended roof. The applicant proposes a 4.3’ setback, which is an improvement from the current 0’ setback, 461 of 504 but does not meet the 10’ requirement. The applicant proposes a fence around the property. The DAPR Committee suggested the fence along the east side of the property should be solid to provide screening from the adjacent residential property but should be transparent along the west side to provide views of Twiggs Park. The addition cannot be constructed in a compliant location to meet the 10’ setback requirement due to the 27’ lot width, existing interior layout, and location of exterior doors at the rear of the building. The requested zoning relief is the minimum change necessary to accommodate the proposed use and accommodate customer traffic through the building to the outdoor seating in the rear since there is no other way to access the rear from the property. Comprehensive Plan The 2000 Comprehensive General Plan designates this land as residential with commercial land located where the existing B1 Business district is east of the site along Simpson Street. Though the rezoning would not be consistent with the most current land use plan, it does meet the goal of recognizing benefits of mixing residential, commercial and institutional uses in neighborhoods as well as maintaining appealing character of neighborhoods while guiding their changes. The Evanston Comprehensive General Plan encourages the adaptive reuse of existing structures and vacant, blighted properties. The Comprehensive Plan also recognizes the importance of cohesive and mutually beneficial mixed-use areas that feature residences as well as neighborhood business such as the proposed Type 2 Restaurant. The Comprehensive Plan specifically includes: Objective: Maintain the appealing character of Evanston’s neighborhoods while guiding their change. Policy: Preserve neighborhood character while supporting redevelopment efforts that add to neighborhood desirability. Policy: Encourage creative adaptive reuse of properties available for redevelopment using zoning standards and the Design & Project Review process. The proposed Type 2 Restaurant will occupy a currently vacant structure, improve the aesthetics of the property, and provide an appropriate use for the neighborhood. Legislative History August 30, 2017 – In a joint Plan Commission and ZBA public hearing, the Plan Commission unanimously recommended denial of the proposed map amendment and the ZBA recommended denial of the proposed special use and major zoning relief by a 1-5 vote for approval. If the proposal is approved, the ZBA recommends the following conditions: 1. Hours of operation shall not exceed 10:30am - 8:30pm. 2. No amplified music outside. 462 of 504 3. Fencing shall be installed as shown on the plans except that there shall not be a gate on the fence on the west side of the property leading to the park. 4. Employees shall park in a City parking lot. 5. Trash in the rear must be in a lockable enclosure. 6. Lighting shall be dimmed when the restaurant is not in operation, to the minimum level adequate for safety. 7. The restaurant must have an aggressive monthly rodent control plan. 8. Commercial garbage pickup is required at least two times per week and must be picked up by the refuse hauler directly from the trash enclosure and wheeled through the restaurant so that at no time are there garbage cans sitting out on the parkway. 9. Substantial compliance with the documents and testimony on record including Sustainability Plan. August 16 & 23, 2017 –The Design and Project Review Committee found the proposed map amendment, special use, and major zoning relief to be an appropriate adaptive reuse of a long-time vacant commercial building. The Committee noted building materials and aesthetics would be reviewed in further detail as part of the building permit process. The Committee unanimously recommended approval with the following conditions: 1. Trash enclosure/garbage management plan required. 2. Hours of operation as presented by the applicant (10:30am – 8:30pm). 3. Clarification regarding the length of the property (discrepancy on new survey vs. old survey – does not impact the proposal) prior to City Council approval. Attachments Proposed Ordinances 99-O-17 and 100-O-17 Plan Commission Findings for Map Amendment ZBA Findings for Special Use Standards ZBA Findings for Major Variation Standards Additional Info from Applicant Link to Joint Plan Commission/ZBA Packet for 08/30/2017 Draft Joint Plan Commission/ZBA Minutes for the 08/30/2017 Meeting 463 of 504 9/12/2017 99-O-17 AN ORDINANCE Amending the Zoning Map to Rezone 1829 Simpson Street From the R3 Two-Family Residential District to the B1 Business District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 464 of 504 99-O-17 ~2~ WHEREAS, on August 30, 2017, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 17PLND-0037, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place 1829 Simpson Street within the R3 Two-Family Residential District; and WHEREAS, the Plan Commission received testimony and made findings pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and recommended City Council denial thereof; and WHEREAS, at its meeting of September 25, 2017, the Planning and Development Committee of the City Council considered and reviewed the findings and recommendation of denial of the Plan Commission in case no. 17PLND-0037 and recommended City Council approval thereof; and WHEREAS, at its meetings of September 25, 2017 and October 9, 2017, the City Council considered and adopted the records and recommendations of the Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. 465 of 504 99-O-17 ~3~ SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the R3 Two-Family Residential District and place them within the B1 Residential District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 466 of 504 99-O-17 ~4~ EXHIBIT A Addresses and PINs of Properties Removed from the R3 Two-Family Residential District and Placed Within the B1 Business District 1829 Simpson Street PIN 10-12-419-002-0000 467 of 504 99-O-17 ~5~ EXHIBIT B Map of Properties Removed from the R3 Two-Family Residential District and Placed Within the B1 Business District 468 of 504 1829 Simpson St. drawGraphics_poly User drawn polygons Tax Parcels September 12, 2017 0 0.015 0.030.0075 mi 0 0.025 0.050.0125 km 1:1,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston469 of 504 9/12/2017 100-O-17 AN ORDINANCE Granting a Special Use Permit and a Major Variation for a Type 2 Restaurant Located at 1829 Simpson Street in the B1 Business District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 30, 2017 pursuant to proper notice, to consider case no. 17ZMJV-0065, an application filed by Rita Kats (the “Applicant”), property owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1829 Simpson Street (the “Subject Property”) and located in the B1 Business Zoning District, for a Special Use Permit and a Major Variation to establish, pursuant to Subsection 6-9- 2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant on the Subject Property; and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests a four and three tenths feet (4.3 ft.) east interior side yard setback for a roofed patio and a one-story addition where ten feet (10 ft.) is required on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant and a Major Variation did not met the standards for Special Uses in Sections 6-3-5-10 and 6-3-8-12 of the Zoning Ordinance and recommended City Council approval thereof; and 470 of 504 100-O-17 ~2~ WHEREAS, at its meeting of September 25, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council approve the application in case no. 17ZMJV-0065; and WHEREAS, at its meetings of September 25, 2017 and October 9, 2017, the City Council considered and adopted the respective records, findings, and recommendations of the P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Ordinance, the Special Use Permit for a Type 2 Restaurant and a Major Variation on the Subject Property as applied for in case no. 17ZMJV-0065. SECTION 3: The Major Variation approved hereby is as follows: (A) Approval to permit a four and three tenths feet (4.3 ft.) east interior side yard setback for a roofed patio and a one-story addition on the Subject Property. Subsection 6-9-2-7(E) requires a ten feet (10 ft.) east interior side yard setback on the Subject Property. SECTION 4: Pursuant to Subsections 6-3-5-12 and 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit and Major Variations, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6- 3-10-5 and 6-3-10-6 of the Zoning Ordinance: 471 of 504 100-O-17 ~3~ A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated August 22, 2017. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 10:30 a.m. and 8:30 p.m. on any given day. C. Employee Parking: Employees must park in a City-owned parking lot during the hours of operation. D. Fencing: The Applicant agrees that all fencing must be installed as plans indicate submitted to the City of Evanston except that there must not be a gate on the fence on the west side of the Subject Property leading to the park. E. Noise: The Applicant ensures that there will be no amplified music outside of the Subject Property. F. Trash: The Applicant agrees that all trash must be in the rear of the Subject Property in a lockable enclosure. G. Lighting: The Applicant agrees that all lights on the Subject Property shall dim after business hours to provide a minimum level of lighting necessary for safety through the Subject Property as well as minimal light pollution. H. Rodent Control Plan: The Applicant agrees to create and implement an aggressive monthly rodent control plan for the Subject Property. I. Commercial Garbage Pick-Up: The Applicant agrees that all commercial garbage must be picked up at least two (2) times per week. The Applicant must also ensure that the garbage company will pick up trash directly from the trash enclosure and wheel the trash through the restaurant so that at no time are there garbage cans sitting out on the parkway. J. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” 472 of 504 100-O-17 ~4~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 473 of 504 100-O-17 ~5~ EXHIBIT A LEGAL DESCRIPTION THE W EST 27 FEET OF LOT 4 IN SHIPLEY'S RESUBDIVISION OF LOTS 9-11 AND THE WEST 1/2 OF VACATED STREET WEST AND ADJOINING SAID LOTS IN BLOCK 9 IN PAINES' ADDITION TO EVANSTON IN THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PIN: 10-12-419-002-0000 COMMONLY KNOWN AS: 1829 Simpson Street, Evanston, Illinois. 474 of 504 100-O-17 ~6~ EXHIBIT B GENERAL SITE PLAN 475 of 504 476 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF MM AA PP AA MM EE NN DD MM EE NN TT SS In the case of After conducting a public hearing on August 30, 2017, the Plan Commission makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for map amendments specified in Section 6-3-4-5 of the Zoning Ordinance: Standard Finding (A) Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. _____Met __X___Not Met Vote 5-0 (B) Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. ______Met __X___Not Met Vote 5-0 (C) Whether the proposed amendment will have an adverse effect on the value of adjacent properties. ______Met __X___Not Met Vote 5-0 (D) The adequacy of public facilities and services. ______Met __X___Not Met Vote 5-0 Case Number: 17PLND- 0037 Address or Location: 1829 Simpson Street Applicant: Rita Kats Proposed Amendment: Rezoning from R3 Two-family Residential to B1 Business in order to open a Type 2 restaurant 477 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 and, based upon these findings, and upon a vote __0__ in favor & __5__ against Recommends to the City Council _____ approval without conditions __x__ denial of the proposed rezoning _____ approval with conditions Attending: Vote: Aye No ___X__ Jim Ford _____ _X__ ___X___ Colby Lewis __ ___ _ X_ ___X___ Simon Belisle _____ _X__ _______ Patrick Brown _____ ____ ___X___ Terri Dubin _____ _X__ _______ Carol Goddard _____ ____ ___X___ Peter Isaac _____ _X__ _______ Andrew Pigozzi _____ ____ _______ Jolene Saul _____ ____ 478 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 30, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; _______Met __X__Not Met Vote 1-5 (D) It does not interfere with or diminish the value of property in the neighborhood; _______Met __X__Not Met Vote 1-5 (E) It can be adequately served by public facilities and services _______Met __X__Not Met Vote 1-5 Case Number: 17ZMJV-0065 Address or Location: 1829 Simpson St. Applicant: Rita Kats, property owner Proposed Special Use: Type 2 Restaurant in the B1 Businesse District 479 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (F) It does not cause undue traffic congestion; _______Met __X__Not Met Vote 1-5 (G) It preserves significant historical and architectural resources; ______Met _____Not Met NA (H) It preserves significant natural and environmental features; and ______Met _____Not Met NA (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and based upon these findings, and upon a vote __1__ in favor & __5__ against Recommends to the City Council _____ approval without conditions __X__ denial of the proposed special use with conditions: _____ approval with conditions: 1. Hours of operation shall not exceed 10:30am - 8:30pm 2. No amplified music outside 3. Fencing shall be installed as shown on the plans except that there shall not be a gate on the fence on the west side of the property leading to the park 4. Employees shall park in a City parking lot 5. Trash in the rear must be in a lockable enclosure 6. Lighting shall be dimmed when the restaurant is not in operation, to the minimum level adequate for safety. 7. The restaurant must have an aggressive monthly rodent control plan. 8. Commercial garbage pickup is required at least two times per week and must be picked up by the garbage company directly from the trash enclosure and wheeled through the restaurant so that at no time are there garbage cans sitting out on the parkway 9. Substantial compliance with the documents and testimony on record including Sustainability Plan Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ 480 of 504 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 ___X___ Myrna Arevalo _____ _X__ _______ Scott Gingold _____ ____ ___X___ Violetta Cullen _____ _X__ ___X___ Lisa Dziekan _____ _ X__ ___X___ Mary McAuley _____ _ X__ ___X___ Kiril Mirintchev _____ _ X__ 481 of 504 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on August 30, 2017, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; _______Met __X__Not Met 1-5 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 Case Number: 17ZMJV-0065 Address or Location: 1829 Simpson St. Applicant: Rita Kats, property owner Proposed Zoning Relief: 4.3’ east interior side yard setback where 10’ is required for a roofed patio and one-story addition 482 of 504 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ______Met __X__Not Met 1-5 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __1__ in favor & __5__ against recommends to the City Council ______ approval with conditions __X___ denial Attending: Vote: Aye No __X__ Violetta Cullen ____ _X__ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan ____ _X__ __X__ Kiril Mirintchev ____ _X__ _____ Scott Gingold ____ ____ __X__ Myrna Arevalo ____ _X__ __X__ Mary McAuley ____ _X__ 483 of 504 484 of 504 Page 1 of 9 Joint Plan Commission and Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES Joint Meeting of the PLAN COMMISSION & ZONING BOARD OF APPEALS Tuesday, August 30, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Plan Commission Jim Ford, Peter Isaac, Terri Dubin, Colby Lewis, Simon Members Present: Belisle Plan Commission Members Absent: Jolene Saul, Andrew Pigozzi, Carol Goddard, Patrick Brown ZBA Members Present: Myrna Arevalo, Kiril Mirintchev, Violetta Cullen, Mary Beth Berns, Mary McAuley, Lisa Dziekan ZBA Members Absent: Scott Gingold Staff Present: Meagan Jones, Melissa Klotz, Scott Mangum, Mario Treto Presiding Member: Jim Ford Declaration of Quorum With a quorum of both the Plan Commission and Zoning Board of Appeals present, the meeting was called to order at 7:05 pm. Election of Joint Meeting Chair Ms. Berns motioned for Mr. Ford to serve as Chair of the joint meeting, which was seconded by Mr. Lewis and approved 10-0 with one abstention. New Business 1829 Simpson Street 17PLND-0037 & 17ZMJV-0065 Rita Kats, property owner, requests a map amendment to rezone the property located at 1829 Simpson Street from the R3 Two-Family Residential District to the B1 Business District (Zoning Code Section 6-3-4, Title 6 of the City Code). The applicant also requests a special use permit for a Type 2 Restaurant in the B1 Business District (Zoning Code Section 6-9-2-3), and major zoning relief for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required (Zoning Code Section 6-9-2-7-E). The Plan Commission and Zoning Board of Appeals make recommendations to City Council, the determining body for this case. 485 of 504 Page 2 of 9 Joint Plan Commission and Zoning Board of Appeals Ms. Jones presented an overview of the requested map amendment, special use, and major zoning relief. Arkady Kats, applicant, explained the proposal: ● Purchased the property in October 2016 ● Restaurant will serve as a gateway from the west side entrance to the City. ● Restaurant will have a nice view of park to the west ● Will serve Mediterranean and Eastern European food combined with a good atmosphere and pricing ● Attended the neighborhood meeting in June to hear concerns ● Back portion of building is in terrible condition so needs to be torn down and rebuilt. New addition will be at least 4.3’ from side property line (existing is at 0’) but extending further back. ● Mr. Kats is also a General Contractor with experience ● Clarified the portion to be torn down is an old 16’ x 10’ addition and will be replaced with a larger addition that is further away from the east property line. ● Addition is needed for kitchen prep area for the bakery ● Fence will surround property to mitigate noise generated from the outdoor patio space. It will be a solid fence on the east side and open fence on the west to provide a view of the park. ● Patio won’t be used for special events; it will be used by restaurant customers only. ● Restaurant will be owner operated ● Outdoor sports field is at least 30’ north of patio on City property and there is 20 - 30’ of landscaping on the restaurant property to buffer from that. ● Outdoor fireplace will make the outdoor space more inviting ● Garbage will be enclosed to discourage animals from getting at refuse. ● Roll-out garbage cans are acceptable by Groot. Garbage will be picked up once a week. Ms. Berns suggested garbage should be picked up more than once a week since this is a commercial use. Ms. McAuley suggested Groot should roll the garbage cans out so that the cans don’t sit out on the parkway in view often. Mr. Kats responded that other businesses in similar situations pay extra for the cans to be rolled out by Groot instead of leaving them out. Ms. McAuley noted this project should be held to a high standard given its proximity to a large park. Building aesthetics were then discussed. Applicant will attempt to restore 486 of 504 Page 3 of 9 Joint Plan Commission and Zoning Board of Appeals the original brick on the building, but it has been painted over many times so that may not be feasible. Original brick is light red. Mr. Kats continued: ● Agree to follow the Sustainability Plan for recycling, etc. ● Old addition that will be demolished is 170 square feet and the new addition will be 320 square feet. ● Kitchen prep area will have large mixers and large tables, freezers, and rolling equipment to make the best use of the small space. ● Ovens and possibly a deep fryer will be along the east portion of the building near the ordering area and near the display refrigerators that will feature cakes, pastries, frozen dough and frozen fruit. ● Most commissary deliveries will be brought in by personal vehicle, but large amounts of flour will be delivered approximately every 6 weeks, on Simpson St. - one pallet delivery. There will not be a weekly box truck delivery like many restaurants have. ● Hours of operation are proposed from 11am - 8:30pm for customers. ● Up to 4 employees per shift ● Plenty of parking on the street so employees that drive will park on the street. ● Intend to hire local teenagers and teach them restaurant skills. ● Have experience running a restaurant - previously ran one for 3 years and then the lease ended. ● No sound system or music will be played outdoors. ● Fast-casual concept that will take 5-10 minutes per order. ● Hood vent will go through the roof 3-4’ away from the east property line with a parapet surrounding it. Ms. Arevalo suggested the vent not be so close to the residential property to the east to mitigate restaurant smells. Mr. Kats explained he can move it a few feet further west. Ms. Berns asked for clarification about where the parapet will be raised and Mr. Kats explained it will be raised all the way around the building. Mr. Ford then asked for clarification on where the HVAC equipment would be located and Mr. Kats responded that it will be on the rooftop and be screened by the parapet. Mr. Isaac asked if the applicant is open to installing a scrubber given the concern of the restaurant odor and close proximity to residential. The applicant answered he would look into it, and there may be other ways to address the issue depending on the hood type that is used. 487 of 504 Page 4 of 9 Joint Plan Commission and Zoning Board of Appeals Mr. Kats explained customers will only be able to enter the premises from the front door. Customers can take their food to go. There will even be an option to text your order in. Customers that eat in the rear patio will have outdoor garbage cans as well as indoor. Customer garbage is on the east side of the property. Ms. Arevalo asked about the proposed fence, explaining an open fence on the west side of the property by the park may allow garbage from outdoor patrons may blow through the fence into the park. Ms. Berns explained the applicant is responsible for collecting all garbage within 250’ of the property per the Litter Collection Plan required of all Type 2 Restaurants. Ms. Berns asked if it would be possible to construct a trash enclosure in the parkway, and Ms. Klotz explained the City does not want permanent structures in the parkway, but the garbage can issue could be addressed by either limiting the time garbage cans can be out in the parkway or by requiring the garbage pickup company to roll the cans through the building themselves if possible. Ms. Dubin asked for clarification on the garbage cans and Mr. Kats clarified they will be small cans similar to residential garbage cans, not metal dumpsters. There is no alley access or other area to locate the garbage for pickup. Chair Ford noted a continuance may be requested in writing, to a date certain. There were no requests for a continuance. Public Comment: Former City Clerk Rodney Greene - clarified a majority of the residents in the area of the restaurant are not in favor of the requested zoning change because it will increase traffic, and because there are many rodents in the area already even though there isn’t any restaurant waste currently. Bringing the garbage through the restaurant out to the parkway could contaminate customer food in process. The property is not a good fit for a restaurant. Many nearby residents were not contacted, including the residents immediately next door. Mr. Greene asked the procedure to request a continuance. Chair Ford explained a continuance may be requested but those that testify tonight cannot testify again at the next meeting. Mr. Greene continued to explain there is not ample parking for the restaurant, and street parking is often full. Betty Ester explained she was previously told the property could not be used for affordable housing because the area was owned by MWRD. Previous request for 488 of 504 Page 5 of 9 Joint Plan Commission and Zoning Board of Appeals cabinet-making was denied due to the fumes that would be emitted. Ms. Esther asked what the correct property lines are since there is conflicting information, and will the restaurant use any part of the City or MWRD land for the restaurant or access to the patio area. Ms. Esther noted residents have not been aware of the proposal sinc e October 2016 as stated by the applicant. Ms Klotz noted a survey approximately 100 years old shows the property at 152 feet long, but the current survey as well as the neighboring plat of survey show the property is 159 feet long. Either way, there is no part of the proposal that is affected by the 7’ discrepancy. Carlis Sutton, 1821 Darrow Ave., spoke in opposition to the proposal. Building has never been a restaurant. It was a convenience store and beauty shop. Priscilla Giles stated there was never a restaurant at the property, but there was a snackery that sold candy for a short time. Nothing was cooked on site. Housing similar to what is next door could be designed for the site. There used to be a driveway on the property where the park now is (which wasn’t there at the time) that lead to the house that used to be on the property. The rear patio invites trash and rodents to the area. A restaurant does not fit in the neighborhood. Mr. Kats explained the property to the east is 80 feet wide and this property is 27 feet wide so it is not feasible to build something similar to what is next door. Tina Foster, 2026 Dodge Ave., sees rats crossing Dodge regularly and is therefore very concerned about garbage and rodents at the restaurant. Ms. Foster also noted concern over the aesthetics of the building and whether it will improve the neighborhood or not, and the lack of parking. Ms. Foster prefers to park on the street rather than her driveway for safety reasons, and often cannot find one parking space. Madelyn Ducre, 2039 Brown Ave., noted the area has lost a lot over the years. The applicant does not appear to know exactly what he wants to do at the property. The neighborhood needs to know all exact details. Ms. Ducre asked the following: If the applicant runs out of money will he request money from the City to complete the project? What happens if the restaurant does not work out, or if a liquor license is requested? What will be done with the patio in the winter? Former Alderman Delores Holmes noted she will only speak about the rezoning, and stated as Alderman last October she was notified by City staff of a proposal to convert the building to a residence and add a second story. The building was not previously vacant - the previous owner illegally operated a business. Neighbors have said they are 489 of 504 Page 6 of 9 Joint Plan Commission and Zoning Board of Appeals not comfortable with the property being used as a restaurant. Neighbors who are renters feel their voices have not been heard and they do not have a say. With rezoning to B1, many other uses would be allowed such as a brewery. The zoning change is not appropriate for the neighborhood. Former Mayor Lorraine Morton, 2102 Darrow, explained public housing is located next door. Ms. Morton spoke to one of the residents of that property who is not in favor of living next door to a restaurant. Ms. Morton used to own the property and sold it to Cook County years ago for housing. The 5th Ward has had a revival and has had many improvements, so a bad project could be detrimental to the neighborhood. Parking will be an issue. There are trees surrounding the property that may be harmed. There are small animals that will get into the garbage. Daphne Watson, 1822 Simpson requests the rezoning be withdrawn. Ms. Watson was not aware the building was sold or anything was proposed until very recently. There is no street parking available. This business will not serve the community. What happens when the restaurant fails - what will come in next? The neighborhood does not need another place that draws in people from other neighborhoods, it needs something that serves and uplifts this neighborhood such as a library. Elizabeth Brasher stated she is concerned that Mr. Kats has not adequately answered many of the questions raised. People will not want to eat in a restaurant that garbage cans have to be carried through, and no one wants to look at the garbage cans in front of the property. It appears Mr. Kats is not aware what the community wants, and was a market study done to determine what type of food the area would want. There is not ample parking currently so there definitely will not be ample parking with a restaurant there. The restaurant will not last. Chair Ford closed the Public Comment, and explained both the Plan Commission and ZBA are recommending bodies so it is possible the Commission and Board make conflicting recommendations that move forward to the City Council The Plan Commission entered Deliberation: Mr. Belisle stated he had difficulty seeing how the second standard for rezoning was met, given the more recent rezoning and that the proposed rezoning would break the continuity. Mr Isaac responded that the property has been rezoned from a commercial use, however, other properties have been recently rezoned after fairly recent broader rezoning. He agreed that the proposed rezoning would break the continuity of zoning in the area but that seems to speak more to the first standard for rezoning. 490 of 504 Page 7 of 9 Joint Plan Commission and Zoning Board of Appeals Chair Ford stated that the proposal looks like spot zoning and agreed that there may be an issue with the second standard. Mr. Belisle stated that if the adjacent residents were property owners they would likely have concerns about the restaurant use affected their property values, affecting the third rezoning standard. Mr. Lewis asked what could be built on the property given its zoning and current lot size and Ms. Klotz explained since the property is already existing, a single family home is permitted even though the minimum lot size is not met for the R3 District. The lot size and building setbacks are legally-nonconforming. Mr. Isaac asked if there is any permitted use in the R3 that the property can be used for currently, and Ms.Klotz explained a single family residence is permitted but either parking would have to be added or a parking variation granted. For other R3 uses it would depend on the exact use and parking requirement, but yes some uses could locate there. Mr. Belisle asked what the basis for denying the previous attempt to rezone the property was. Staff was unaware of precisely why the project was not approved outside of ultimately not meeting the standards for approval. Mr. Isaac asked if the lack of public alley adjacent to the build ing affects the property’s ability to meet standard number four which speaks to adequacy of public facilities and services. He stated that he believes that without the access to have trash picked up from an alley and having additional trash generated from the restaurant that the fourth standard may not be met. Chair Ford inquired about the driveway on the adjacent property and if the possibility of obtaining an easement to use that driveway had been pursued. Mr. Kats stated that he looked into that but that discussions did not get very far. Mr. Belisle motioned to recommend approval of the map amendment. With no second, the motion died. Mr. Belisle motioned to recommend denial of the map amendment, which was seconded by Ms. Dubin. A roll call vote was taken and the motion was approved 5-0 to recommend denial to City Council. Ayes: Belisle, Dubin, Ford, Isaac, Lewis Nays: none. ZBA Deliberation: 491 of 504 Page 8 of 9 Joint Plan Commission and Zoning Board of Appeals Ms. Berns asked staff if the public notice is deficient with regard to the raised roof that is not shown in the plans and therefore was not stated as a variation in the public notice. Ms. Klotz responded staff is looking into the situation in conjunction with Law, so for the time being the meeting should continue to move forward with the case. Ms. McAuley noted there has been a lot of positive work along Simpson St. and plans are to re-activate Simpson St. as a commercial corridor. However, this proposal does not meet the Standards of upholding excellence in the community for a park-side establishment. The proposal does not take into account the requests of the neighborhood given the proximity to the neighborhood and details are not finalized. Ms. Cullen agreed, noting the parkway is not adequate for commercial garbage pickup. Without an alley, a restaurant is not appropriate at the property. Ms. Dziekan stated there are too many unanswered details and inconsistencies. Mr. Mirintchev agreed that not all details are set yet and noted the property is an extremely challenging lot. The property is not conducive for a residential use, but the proposal as presented is not adequate. Ms. Arevalo agreed the proposal is not fully thought out since there were many questions that were answered with “I don’t know” and “we’ll see”. The property is appropriate for a restaurant but only if it is integrated into the community and the park for the proper cohesion. That has not been planned or displayed to the community. Ms. Berns stated she believes the proposal is appropriate. She understands that some questions may not have specific answers at this point and that sometimes it is appropriate to wait and see. It appears that a lack of sophistication in presentation hurt the entire proposal. This proposal is extremely similar to the last request for a Type 2 Restaurant the ZBA reviewed for 2628 Gross Point Rd., where questions were raised and the applicant responded that they would do what is best for the community. That project was recommended for approval. Standards for Major Variation: 1. No; Yes - Berns 2. Yes 3. Yes 4. Yes 5. Yes 6. No; Yes - Berns 7. Yes 492 of 504 Page 9 of 9 Joint Plan Commission and Zoning Board of Appeals Ms. McAuley motioned to recommend approval and was seconded by Ms. Dziekan. With a vote of 1-5 for approval, the requested variation is recommended for denial. Standards for Special Use 1. Yes 2. Yes 3. No; Yes - Berns 4. No; Yes - Berns 5. No; Yes - Berns 6. No; Yes - Berns 7. NA 8. NA 9. Yes Ms. McAuley motioned to recommend approval of the special use with conditions, which was seconded by Ms. Dziekan. With a vote of 1-5 for approval, the special use was recommended for denial. Conditions: 1. Hours of operation shall not exceed 10:30am - 8:30pm 2. No amplified music outside 3. Fencing shall be installed as shown on the plans except that there shall not be a gate on the fence on the west side of the property leading to the park 4. Employees shall park in a City parking lot 5. Trash in the rear must be in a lockable enclosure 6. Lighting shall be dimmed when the restaurant is not in operation, to the minimum level adequate for safety. 7. The restaurant must have an aggressive monthly rodent control plan. 8. Commercial garbage pickup is required at least two times per week and must be picked up by the garbage company directly from the trash enclosure and wheeled through the restaurant so that at no time are there garbage cans sitting out on the parkway 9. Substantial compliance with the documents and testimony on record including Sustainability Plan The meeting adjourned at 10:05pm. 493 of 504 For City Council meeting of October 9, 2017 Item P6 Ordinance 93-O-17, Code Amendments to Design and Planning Review Board For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 93-O-17 Amendments to DAPR Ordinance Date: August 29, 2017 Recommended Action: Staff recommends adoption of Ordinance 93-O-17, amending the Design and Project Review (DAPR) portion of the City Code related to voting and advisory members and the appeals process. Ordinance 93-O-17 was approved for introduction at the September 25, 2017 City Council meeting. Livability Benefits: Equity and Empowerment: Provide for Meaningful Community Engagement Summary: In November of 2014, the City Council adopted various changes to the Site Plan and Appearance Review (SPAARC) requirements of the City Code (Title 4, Chapter 14) including renaming the process to Design and Project Review. DAPR review for any exterior changes or proposed new buildings (excluding single-family and two-family residences) remained a requirement, but the Ordinance was updated to more accurately reflect the importance of design and aesthetics review during the approval process. Some of the other changes included composition of the DAPR Committee into voting and advisory members and staff comment forms implemented to ensure projects meet all City requirements. In 2015, minor clean up revisions were made to the DAPR Ordinance to accurately reference Design and Project Review throughout the City Code in place of Site Plan and Appearance Review (Ordinance 66-O-15). Additionally, clarification was made regarding projects requiring DAPR review and voting members of the Committee. Also, in 2016 Ordinance 107-O-16 gave DAPR the authority to consider sign appeals. Proposal Since the above referenced City Code updates occurred, the City undertook restructuring of various departments and staff has identified several sections of the Memorandum 494 of 504 DAPR Ordinance which do not reflect these changes and staff needed for review of certain projects. Additionally, staff identified a section within the Ordinance which provided an unclear appeals process and needed to be revised. The proposed Ordinance clarifies the process for appeals of a DAPR Committee decision and revises the voting and advisory members to both reflect the recent restructuring and staff needed for review of various projects. Specifically, the following updates will be made: 4-14-1-1. – Design and Project Review Committee. (A) Membership. The membership of the Design and Project Review Committee is composed of two (2) groups: (1) voting members; and (2) advisory members. Voting members shall be the only class of members entitled to vote on any matter put before the Design and Project Review Committee. Advisory members shall provide the Design and Project Review Committee with insight related to their area of expertise as the Committee as a whole discusses each matter. In the case of City Staff, the named member may designate a department member to attend in his/her stead. The following are the list of members: Voting members: 1. Representative from City Manager's Office/Economic Development Division; 2. Director of Community Development; 3. Director of Public Works Agency or Representative; 4. Director of Parks, Recreation and Community Services; 5. City Engineer; 6. Representative from the Fire Department; 7. Representative from the Police Department; 8. Planning and Zoning Administrator; 9. Zoning Planner or Development Planner Zoning Office; 10. Manager of Building and Inspection Services; 11. Assistant Director of Public Works/Forestry: 12. Neighborhood and Land Use Planner: 13. Representative from the Public Works Agency, Division of Distribution\Sewer Utilities Department; 14. Civil Engineer/Stormwater Management 15. Transportation & Mobility Coordinator 16. Sustainability Coordinator 15. Historic Preservation Coordinator (limited to the following circumstances: (1) when projects affect existing or proposed historic landmarks; (2) where properties at issue are located within historic landmark districts; or (3) when projects are located within two hundred fifty (250) feet east of the east right-of- way line of Sheridan Road abutting Northwestern University). Advisory members: 1. Traffic Engineer; 2. Cultural Arts Coordinator; 3. Sustainable Programs Coordinator; 495 of 504 4. Historic Preservation Coordinator (when not designated a voting member in the aforementioned circumstances); 5. Commercial Plan Reviewer; 6. Representative from Administrative Services/ Parking Services Manager; 7. Housing and Grants Administrator; 8. Director of Parks, Recreation and Community Services; 9. Representative from the Police Department; 10. Assistant Director of Public Works/Forestry 11. Representative from the Health Department; and 12. An architect or urban designer who is employed in Evanston or is a resident of Evanston and appointed by the Mayor with the advice and consent of the City Council. Said mayoral appointment shall be for [a] term of no longer than two (2) years. (D) Quorum. A quorum shall consist of the Director of Community Development or his/her designee, one (1) other representative from the Department of Community Development, a representative from the Department of Public Works Agency, and two (2) additional voting members as listed under Section 14-4-1-1(A) and shall be required in order to conduct any official Committee business. 4-14-9. - Appeals. (A) Except for appeals related to sign variation decisions, sign administrator appeal decisions, and Unified Business Center decisions, any final design and project review decision may be appealed to the Planning and Development Committee Design and Project Review Committee for additional consideration, modification, reversal or affirmation by the Committee upon appeal by the applicant. Such appeal shall be filed with the Committee within fifteen (15) business days of the decision by the Design and Project Review Committee by the Director of Community Development, or his/her designee, and the Planning and Development Committee shall consider and decide said appeal within thirty (30) fifteen (15) business days thereafter. All other elements of the Design and Project Review Committee would remain unchanged. Attachments: Ordinance 93-O-17 496 of 504 9/1/2017 93-O-17 AN ORDINANCE Amending Various Sections of Title 4, Chapter 14, “Design and Project Review (DAPR)” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 4-14-1(A), “Membership,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Membership. The membership of the Design and Project Review Committee is composed of two (2) groups: (1) voting members; and (2) advisory members. Voting members shall be the only class of members entitled to vote on any matter put before the Design and Project Review Committee. Advisory members shall provide the Design and Project Review Committee with insight related to their area of expertise as the Committee as a whole discusses each matter. In the case of City Staff, the named member may designate a department member to attend in his/her stead. The following are the list of members: Voting members: 1. Representative from City Manager's Office/Economic Development Division; 2. Director of Community Development; 3. Director of Public Works Agency or Representative; 4. Director of Parks, Recreation and Community Services; 5. City Engineer; 6.5. Representative from the Fire Department; 7. Representative from the Police Department; 8.6. Planning and Zoning Administrator; 9.7. Zoning Planner or Development Planner Zoning Office; 10.8. Manager of Building and Inspection Services; 11. Assistant Director of Public Works/Forestry; 12.9. Neighborhood and Land Use Planner; 13.10. Representative from the Public Works Agency, Division of Distribution\Sewer Utilities Department; 11. Civil Engineer/Stormwater Management 12. Transportation & Mobility Coordinator 497 of 504 93-O-17 ~2~ 13. Sustainability Coordinator 14. Historic Preservation Coordinator (limited to the following circumstances: (1) when projects affect existing or proposed historic landmarks; (2) where properties at issue are located with in historic landmark districts; or (3) when projects are located within two hundred fifty (250) feet east of the east right-of-way line of Sheridan Road abutting Northwestern University). Advisory members: 1. Traffic Engineer; 2. Cultural Arts Coordinator; 3. Sustainable Programs Coordinator; 4.3. Historic Preservation Coordinator (when not designated a voting member in the aforementioned circumstances); 5.4. Commercial Plan Reviewer; 6.5. Representative from Administrative Services/Parking Services Manager; 7.6. Housing and Grants Administrator; 7. Director of Parks, Recreation and Community Services; 8. Representative from the Police Department; 9. Assistant Director of Public Works/Forestry 8.10. Representative from the Health Department; and 9.11. An architect or urban designer who is employed in Evanston or is a resident of Evanston and appointed by the Mayor with the advice and consent of the City Council. Said mayoral appointment shall be for [a] term of no longer than two (2) years. SECTION 2: Section 4-14-1(D), “Quorum,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (D) Quorum. A quorum shall consist of the Director of Community Development or his/her designee, one (1) other representative from the Department of Community Development, a representative from the Department of Public Works Agency, and two (2) additional voting members as listed under Section 14-4-1- 1(A) and shall be required in order to conduct any official Committee business. SECTION 3: Section 4-14-9, “Appeals,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 4-14-9. - APPEALS. Except for appeals related to sign variation decisions, and Unified Business Center decisions. aAny final Ddesign and Pproject Rreview decision may be appealed to the Planning and Development Design and Project Review Committee for additional consideration, modification, reversal or affirmation by the Committee of the Whole upon 498 of 504 93-O-17 ~3~ appeal by the applicant. Such appeal shall be filed with the Committee within fifteen (15) business days of the decision by the Director of Community Development, or his/her designee, and the Committee shall consider and decide said appeal within thirty (30)fifteen (15) business days thereafter. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 499 of 504 For City Council of October 9, 2017 Item O1 Ordinance 85-O-17, Creation of Equity & Empowerment Commission For Adoption To: Honorable Mayor and Members of the City Council From: Dr. Patricia A. Efiom, Equity and Empowerment Coordinator Subject: Ordinance, 85-O-17, Creation of Equity & Empowerment Commission Date: September 26, 2017 Recommended Action: Staff and Rules Committee recommend City Council adoption of Ordinance 85-O-17, Amending Title 2, Chapter 12 of the Evanston City Code, which creates the Equity & Empowerment Commission. Ordinance 85-O-17 was approved for introduction at the September 25, 2017 City Council meeting. Livability Benefits: Equity & Empowerment: Provide for meaningful community engagement Background: In 2016, due to a lack of activity and consistent staff support, the Human Relations Commission was consolidated with the Housing and Homelessness Commission. The work of the Housing, Homelessness and Human Relations Commission is heavily focused on Housing and Homelessness. With the establishment of the office of Equity & Empowerment in February 2017, it was determined that a commission dedicated solely to the work of Equity & Empowerment was essential. Therefore, at the May 9, 2017 Housing, Homelessness and Human Relations Commission meeting, members voted to support the disaggregation of the Commission. The City Council finds that creating an entity that proactively addresses issues of equity and empowerment in the City of Evanston is a priority. Title 2 of the Evanston City Code will be amended to add Chapter 12 – Equity and Empowerment Commission. Attachment: Ordinance 85-O-17 Memorandum 500 of 504 8/17/2017 85-O-17 AN ORDINANCE Creating Title 2, Chapter 12 of the Evanston City Code Forming an “Equity and Empowerment Commission” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance creates a City of Evanston Equity and Empowerment Commission whose primary function is to address issues of access, equity, and empowerment within the City. Diversity and inclusion are core values of the Evanston community. The City Council determines that it is in the best interest of the City to create an Equity and Empowerment Commission to achieve lasting change, leverage diversity, and actively practice inclusion. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to 501 of 504 85-O-17 ~2~ courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating an entity that proactively addresses issues of equity and empowerment in the City of Evanston is a priority. The City Council desires to amend the City Code to create an Equity and Empowerment Commission. SECTION 2: Title 2, Chapter 12 of the Evanston City Code of 2012, as amended (“City Code”), is hereby created and shall read as follows: CHAPTER 12 – EQUITY AND EMPOWERMENT COMMISSION 2-12-1: PURPOSE. The purpose of the Equity & Empowerment Commission (“Commission”) is to identify and eradicate inequities in the City of Evanston, including City services, programs, human resources practices, and decision-making processes. The Commission will work with community partners and businesses to promote equity and inclusion within the City and provide guidance, education, and assistance to City Departments to build capacity in achieving equitable outcomes and services. Further, the Commission will be transparent and collaborative with both internal and external individuals and entities, holding all accountable for measurable improvements and outcomes. Finally, the Commission will promote, support, and build capacity with laws, ordinances, and regulations related to equity and empowerment within the City. 2-12-2: MEMBERSHIP. The Commission consists of nine (9) members who serve without compensation and are residents of the City of Evanston. The members must include the following: (A) One (1) member who has the training and/or experience representing the needs of those who have a physical or mental disability; (B) Three (3) members who have experience in human rights, social justice advocacy, or similar areas; (C) One (1) member who is an Alderman. The Commission’s membership must reflect the demographic makeup of the City of Evanston population, including but not limited to: race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, age, source of income, physical disability or mental disability. 502 of 504 85-O-17 ~3~ 2-12-3: TERM. Commission members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Non-aldermanic members may serve for not more than two (2) full terms. 2-12-4: POWERS AND DUTIES. In carrying out its responsibilities, the Commission must: (A) Evaluate, develop and recommend equity tools to be used to examine policies, practices, services and programs; (B) Develop ways to measure and monitor community relations, race relations, and civil rights issues, particularly those that are sources of intergroup conflict; (C) Study and investigate problems of prejudice, bigotry, and discrimination for the purpose of developing action strategies to eliminate these problems; (D) Develop strategies to improve quality of life, livability and equity for all residents of Evanston; (E) Submit an annual report to City Council on the goals, activities and accomplishments of the Commission; and (F) Create subcommittees, as necessary, in furtherance of the Commission’s purpose. 2-12-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Commission must annually elect a Chairperson from among its members. The Commission must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance must be in full force and effect after its passage, approval, and publication in a manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given 503 of 504 85-O-17 ~4~ effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 504 of 504