HomeMy WebLinkAbout09.11.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, September 11, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
Rules Committee meeting will convene at the conclusion of P&D meeting.
City Council meeting will convene at conclusion of the Rules Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Rainey
(II) Mayor Public Announcements and Proclamations
National Preparedness Month
Recognition of Senior Spelling Bee Winner, Lewis Koppel
Mayor’s Summer Youth Awards
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda September 11, 2017 Page 2 of 11
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Rainey
Human Services - Alderman Fiske
Rules - Alderman Wilson
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of July 10, 2017, July
24, 2017, and August 14, 2017.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – July 24, 2017 through August 06, 2017 $ 3,142,003.32
Payroll – August 07, 2017 through August 20, 2017 $ 2,961,853.64
(A2) Bills List – September 12, 2017 $ 5,226,771.99
For Action
(A3.1) Contract Extension with Dunbar Armored, Inc. for Armored Car Services
Staff recommends that City Council authorize the City Manager to execute
contract extension #1 for the Armored Car Services to Dunbar Armored, Inc., (50
Schilling Road, Hunt Valley, MD) in an estimated fourth year amount of
$84,611.67. Funding will be from the following: General Fund (Account
100.15.1560.62431 with a budget of $17,000; and Parking Fund (Account
505.19.7005.62431) with a budget of $65,000. The additional funds of $1,611.67
is available in the Parking Fund and the fund will not exceed budget in 2017 as a
result of this expense.
For Action
(A3.2) Contract with Kenny Construction Company for 2017 CIPP Sewer
Rehabilitation Contract B
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2017 CIPP Sewer Rehabilitation Contract B (Bid No. 17-44) with
Kenny Construction Company (2215 Sanders Road, Suite 400, Northbrook IL,
60062) in the amount of $339,459.00. Funding for this project is from the Sewer
Fund (Account 515.40.4535.62461 – 417010), which has a FY 2017 budget of
$655,000.
For Action
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City Council Agenda September 11, 2017 Page 3 of 11
(A3.3) Change Order No. 2 to the Water Treatment Plant Reliability Improvements
Project Agreement with Thieneman Construction, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 for the Water Treatment Plant Reliability Improvements
Project with Thieneman Construction, Inc. (“TCI”) (17219 Foundation Parkway,
Westfield, IN 46074) in the amount of $7,110.00 for safety modification to
shorewell ladders. This will increase the total contract amount from the current
contract price of $1,282,611.00 to $1,289,721.00, and extend the date of final
completion from October 29, 2017 to November 17, 2017. The Illinois
Environment Protection Agency (IEPA) has agreed to provide a loan from the
State Revolving Fund in an amount up to $1,634,816.00 for engineering and
construction of this project. This amount includes a contingency of 3%
($37,410.00) of the bid price of the project. With this funding, all eligible
engineering and construction costs will be funded by a loan repaid over 20 years
at 1.64% interest. IEPA loan funding for this work is being routed through the
Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094). This
project has an overall project allocation of $2,500,000 funded in 2016 and 2017.
For Action
(A3.4) Change Order No. 1 to the Water Treatment Chemical Liquid Aluminum
Sulfate Purchase from Affinity Chemical, LLC
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Water Treatment Chemical Liquid Aluminum Sulfate
(PO# 2017-00000040) with Affinity Chemical, LLC (P.O. Box 601298 Dallas, TX
75360) in the amount of $65,000.00. This will increase the total contract amount
from the current contract price of $118,250.00 to $183,250.00. Funding for the
purchase of Liquid Aluminum Sulfate (alum) is from Account 510.40.4220.65015,
which has a budget allocation of $465,000.00 for FY2017 and a YTD balance of
$173,922.00.
For Action
(A3.5) Residential Refuse Collection Contract Award to Groot Industries, Inc.
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Residential Refuse Collection Agreement,
with the option for one additional three (3) year extension, to Groot Industries,
Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and
transportation of residential refuse for an initial annual cost of $1,580,136.00. The
unit prices detailed in the transmittal memorandum are for the service year
starting on November 1, 2017 and ending on October 31, 2018. The unit prices
in future service years will be adjusted annually based on the change in the
Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding
will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a
FY2017 budget of $2,500,000.
For Action
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City Council Agenda September 11, 2017 Page 4 of 11
(A3.6) Condominium Refuse Collection Contract Award to Lakeshore Recycling
Systems
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Condominium Refuse Collection
Agreement, with the option for one additional three (3) year extension, to
Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the
collection and disposal of condominium refuse for a 2018 unit price of $6.25
resulting in an initial annual cost of $423,000.00. The unit price is for the service
year starting on November 1, 2017 and ending on October 31, 2018. The unit
prices in future service years will be adjusted annually based on the change in
the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items.
Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which
has a FY2017 budget of $418,000.
For Action
(A3.7) Residential Yard Waste Collection Contract Award to Lakeshore Recycling
Systems
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Residential Yard Waste Collection
Agreement, with the option for one additional three (3) year extension, to
Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the
collection and disposal of residential yard waste at the unit prices indicated in the
table below for an initial annual cost of $623,677.14. The unit prices detailed in
the transmittal memorandum are for the service year starting on November 1,
2017 and ending on October 31, 2018. The unit prices in future service years will
be adjusted annually based on the change in the Consumer Price Index (CPI-U)
for the Midwest Urban Area, All Items. Funding will be from the Solid Waste
Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000.
For Action
(A3.8) Stand Alone Food Scrap Collection Contract Award to Collective Resource,
Inc.
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Stand Alone Food Scrap Collection
Agreement, with the option for one additional three (3) year period extension, to
Collective Resource, Inc. (803 Elmwood Ave, Evanston, IL) for the collection,
transportation and disposal of commercial food scrap at the service levels
displayed below to be charged to voluntarily participating commercial properties.
The unit prices detailed in the transmittal memorandum are for the service year
starting on November 1, 2017 and ending on October 31, 2018. The unit prices
in future service years will be adjusted annually based on the change in the
Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items.
For Action
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City Council Agenda September 11, 2017 Page 5 of 11
(A3.9) Implementation of Recycling Program for Multi-family Apartment Building
with 6-Units or Greater
Staff recommends that City Council receive, and hold in Committee until
September 25, 2017, staff’s recommendation to fully implement recycling
collection at multi-family apartments with 6-units and greater and create a
monthly service charge for this service to be performed by City employees.
For Action
(A3.10)Solid Waste Fund Analysis
Staff recommends that City Council receive, and hold in Committee until
September 25, 2017, staff’s report on Sanitation Service Charges. Staff requests
direction from Council on future sanitation service charges and the creation of a
fee structure for the collection and disposal of recyclable material from multi-
family apartments with 6-units or greater. Staff proposes introduction of
Ordinance(s) to modify the City Code in accordance with Council direction at the
September 25, 2017 meeting.
For Action
(A4) Resolution 72-R-17, Authorizing City Manager to Execute Renewal
Agreement with Hoffman House Catering for Senior Meal Food Programs at
Levy Center and Fleetwood-Jourdain Community Center
Staff recommends City Council adoption of Resolution 72-R-17 authorizing the
City Manager to execute a renewal contract with Hoffman House Catering (1530
Hubbard Ave., Batavia, IL) to provide a senior meal congregate program at the
Levy Senior Center and Fleetwood-Jourdain Community Center for a period of
October 1, 2017 through September 30, 2018 in the not–to-exceed amount of
$4.67 per lunch meal. Total meal program contract value is projected at
$38,765.00. This is a reimbursement meal program in which the total amount of
reimbursement the City will receive and expenses is solely dependent upon the
number of lunches served. The program will be reimbursed through a grant from
Age Options and donations received from attendees at the meal program.
Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center
meal program expenditure Accounts 100.30.3040.65025 & 100.30.3055.65025.
For Action
(A5) Resolution 70-R-17, Authorizing the City Manager to Execute a
Development and Affordable Housing Agreement for the Construction of a
Residential Home at 2005 Grey Avenue
Staff recommends City Council adoption of Resolution 70-R-17 authorizing the
City Manager to execute a Development and Affordable Housing Agreement
between the City, Evanston Township High School District No. 202 (“ETHS”),
and Community Partners for Affordable Housing (“CPAH”) for the construction of
a residential home at 2005 Grey Avenue.
For Action
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City Council Agenda September 11, 2017 Page 6 of 11
(A6) Ordinance 80-O-17, Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property Located at 2005 Grey Avenue to Evanston
Township High School District No. 202
Staff recommends adoption of Ordinance 80-O-17 authorizing the City Manager
to negotiate the sale of City-owned property at 2005 Grey Avenue to Evanston
Township High School (“ETHS”) according to the terms of the Development and
Affordable Housing Agreement with ETHS and Community Partners for
Affordable Housing for the development of 2005 Grey Avenue as Affordable
Housing. A two-thirds majority of City Council is required to adopt Ordinance 80-
O-17. Staff recommends suspension of the rules for Introduction and Action at
the September 11, 2017 City Council meeting.
For Introduction and Action
(A7) Ordinance 52-O-17, Authorizing the City Manager to Enter into a Real
Estate Contract for the Sale of City-Owned Property Adjacent to the
Evanston Public Library at 1714-1718 Chicago Avenue
Staff recommends City Council adoption of Ordinance 52-O-17, “Authorizing the
City Manager to Enter into a Real Estate Contract with MHDC SLF, LLC for the
Sale of Certain City-Owned Real Property Located at 1714-18 Chicago Avenue.”
A two-thirds majority of City Council is required to adopt Ordinance 52-O-17.
For Introduction
(A8) Ordinance 86-O-17, Amending City Code Title 10-11-1, Schedule 1,
Reducing the Speed Limit on Chicago Avenue between Dempster Street
and Sheridan Road from 30 MPH to 25 MPH
Staff recommends that City Council adopt Ordinance 86-O-17, reducing the
speed limit from 30 MPH to 25 MPH, on Chicago Avenue between Dempster
Street and Sheridan Road. Alderman Fiske recommends suspension of the rules
for Introduction and Action at the September 11, 2017 City Council meeting.
For Introduction and Action
(A9) Ordinance 84-O-17, Sale of Surplus Property
Staff recommends that City Council adopt Ordinance 84-O-17, directing the City
Manager to offer the sale of vehicles/equipment owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on Tuesday, October 24, 2017 or any other subsequent
America’s Online Auction as these vehicles/equipment become available, on a
timely basis, as a result of new vehicle replacements being placed into service.
For Introduction
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City Council Agenda September 11, 2017 Page 7 of 11
(A10) Ordinance 72-O-17, Amending City Code Section 11-2-11(B)
“Immobilization Program” by Amending Amount of Liable Tickets Need to
Immobilize a Vehicle from Five (5) to Three (3)
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 72-O-17, amending Title 11, Administrative
Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B):
Immobilization Program to read: “When the registered owner of a vehicle has
accumulated three (3) or more final determinations of parking and/or compliance
violation liability.”
For Introduction
(A11) Ordinance 82-O-17, Authorizing 2017 A, B and C General Obligation Bond
Issues
Staff recommends adoption of Ordinance 82-O-17 providing for the issuance of
one or more series of not to exceed $14,500,000 General Obligation Corporate
Purpose Bonds, Series 2017A, one or more series of not to exceed $9,665,000
General Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate Purpose Bonds,
Series 2017C of the City of Evanston, Cook County, Illinois, for capital
improvement and refunding purposes, authorizing the execution of one or more
bond orders in connection therewith, providing for the levy and collection of a
direct annual tax for the payment of the principal of and interest on said bonds,
authorizing and directing the execution of an escrow agreement in connection
with said bonds, and authorizing and directing the sale of said bonds at public
competitive sale. The ordinance will be completed and signed after the bond sale
date, which is tentatively scheduled for September 28, 2017.
For Action
(A12) Ordinance 77-O-17, Decreasing the Number of Class I Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance 77-
O-17, amending the City Code Subsection 3-4-6-(I) to decrease the number of
authorized Class I liquor licenses from three (3) to two (2).
For Action
(A13) Ordinance 78-O-17, Increasing the Number of Class D Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance 78-
O-17, amending the City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-five (55) to fifty-six (56) and permit
issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn
(“Company”) located at 1016 Church Street (Rear). In April 2017, City Council
granted Company representative Amy Morton’s application and request to
change its liquor license from Class D to Class I. The Company has
subsequently decided to revert back to its original Class D Liquor License.
For Action
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City Council Agenda September 11, 2017 Page 8 of 11
PLANNING & DEVELOPMENT COMMITTEE
(P1) Ordinance 87-O-17, Granting a Special Use for a Type 2 Restaurant,
Amanecer Taco Shop, at 512 Main St.
The Zoning Board of Appeals and staff recommend adoption of Ordinance 87-O-
17 granting special use approval for a Type 2 Restaurant, Amanecer Taco Shop,
at 512 Main St. in the C1a Commercial Mixed-Use District and the oDM
Dempster-Main Overlay District. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
Alderman Wynne recommends suspension of the rules for Introduction and
Action at the September 11, 2017 City Council meeting.
For Introduction and Action
(P2) Ordinance 89-O-17, Extending the Time for the Applicant to Obtain a
Building Permit to Construct the Residential Unit in the Planned
Development at 318-320 Dempster Street
Staff recommends adoption of Ordinance 89-O-17 to extend the time for
completion of the Planned Development at 318-320 Dempster Street, originally
approved in March of 2008. The Ordinance grants a two-year extension to obtain
building permits for construction of the third dwelling unit within the former livery
stable on the property by September 25, 2019. Alderman Wynne recommends
suspension of the rules for Introduction and Action at the September 11, 2017
City Council meeting.
For Introduction and Action
(P3) Ordinance 91-O-17, Granting a Special Use and Major Variations to Allow
Expansion of a Retirement Home at 120 Dodge Avenue
The Zoning Board of Appeals and staff recommend adoption of Ordinance 91-O-
17 granting special use approval for the expansion of an existing Retirement
Home, Dobson Plaza, and major zoning relief for a one-story addition and patio
with 46.8% building lot coverage where 40% is allowed, 85.4% impervious
surface coverage where 55% is allowed, a 1.2’ front yard (Dobson St.) setback
where 27’ is required, a .9’ street side yard (Dodge Ave.) setback where 15’ is
required, and a patio in the front yard where patios are only permitted in rear
yards, at 120 Dodge Ave. The applicant has complied with all other zoning
requirements, and meets all of the standards for special use and major variation
in the R4 General Residential District. Alderman Rainey recommends
suspension of the rules for Introduction and Action at the September 11, 2017
City Council meeting.
For Introduction and Action
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City Council Agenda September 11, 2017 Page 9 of 11
(P4) Ordinance 92-O-17, Zoning Text Amendment Regarding Transit Oriented
Development Parking Requirements
The Plan Commission and staff recommend adoption of Ordinance 92-O-17 of
the Zoning Ordinance Text Amendment to reduce the parking requirements for
residential uses in Transit Oriented Development (TOD) areas, based on the
Evanston Transit Oriented Development Parking Study completed by Sam
Schwartz Engineering and Duncan Associates. The proposal would modify the
parking requirements for residential developments in TOD areas to more
accurately reflect vehicle ownership rates.
For Introduction
(P5) Ordinance 44-O-17, Amending Various Sections of Title 6 of the City Code
to Modify Notice Requirements for Zoning Applications and Hearings
The Plan Commission and staff recommend adoption of Ordinance 44-O-17,
approving the Zoning Ordinance Text Amendment to amend the Zoning
Ordinance to establish applicant’s responsibility for mailed noticing requirements
for planning and zoning cases requiring a 250 foot radius. The proposal allows
the City to contract the mailing of notices for planning and zoning cases to a third
party service and makes the applicant responsible for cost of the mailing service.
For Action
(P6) Ordinance 45-O-17, Amending City Code Sections 6-4-1-9(A)(4) and 6-18-3,
Granting Zoning Administrator Authority to Establish the Front Lot Line
The Plan Commission and staff recommend adoption of Ordinance 45-O-17,
approving the Zoning Ordinance Text Amendment to codify staff authority to
determine the front lot line of a corner lot.
For Action
HUMAN SERVICES COMMITTEE
(H1) 2018 Law Enforcement Torch Run Polar Plunge on Clark Street Beach
Human Services Committee and Staff recommend approval of Special Olympic
Illinois’s request to hold the 2018 Law Enforcement Torch Run Polar Plunge on
Clark Street Beach, starting at 8 am on February 16 and finishing at
approximately 3 pm on February 18. Costs for city services provided for events
require a 100% reimbursement from the sponsoring organization or event
coordinator. This event requires no city services.
For Action
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City Council Agenda September 11, 2017 Page 10 of 11
(H2) Resolution 69-R-17, Authorizing the City Manager to Execute Professional
Services Agreement with Youth Job Center to Fund the Building Career
Pathways to Sustainable Employment Program
Human Services Committee and Staff recommend City Council adoption of
Resolution 69-R-17, authorizing the City manager to execute the 2017
agreement with the Youth Job Center of Evanston Inc. (1114 Church Street,
Evanston, IL 60201) to provide not less than twenty disconnected and
unemployed young adults who are low to moderate income Evanston residents
(ages 18-25) with a career pathway plan that leads to educational/work trade
certification, employment, supportive services, career counseling, educational
support and transportation assistance over 24 months in an amount not to
exceed $55,200.00 for FY 2017. Funding for this agreement is budgeted in
Parks, Recreation and Community Services, Youth and Young Adult
Engagement Division (Account 100.30.3215.62490) which has a FY 2017 budget
of $281,965.00 and a YTD balance of $235,455.00 prior to this agreement. Costs
amount to approximately $2,760.00 per participant. The City of Evanston shall be
financially responsible for the furtherance of the program. The Youth Job Center
of Evanston shall be the employer of record.
For Action
APPOINTMENTS
(APP1)For Appointment:
“Alternatives to Arrest” Special Committee Becky Biller
Citizen Police Complaint Assessment Committee Karen Courtright
Citizen Police Complaint Assessment Committee Jared Davis
Citizen Police Complaint Assessment Committee Peter Demuth
Citizen Police Complaint Assessment Committee Randall Foreman
Citizen Police Complaint Assessment Committee Matthew Mitchell
Citizen Police Complaint Assessment Committee Jeff Parker
Citizen Police Complaint Assessment Committee Joi-Anissa Russell
Citizen Police Complaint Assessment Committee Meggie Smith
Citizen Police Complaint Assessment Committee D. Vincent Thomas, Jr.
Preservation Commission Jamie Morris
Preservation Commission SuziReinhold
For Action
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
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City Council Agenda September 11, 2017 Page 11 of 11
(VIII) Executive Session
(IX) Adjournment
MEETINGS SCHEDULED THROUGH SEPTEMBER 2017
Upcoming Aldermanic Committee Meetings
9/13/2017 1:30 PM Lighthouse Landing Complex Committee
9/13/2017 7:00 PM Fiscal Year 2018 Budget Outreach Event
9/13/2017 7:00 PM Joint Housing & Community Development Act Committee and Mental Health
Board
9/18/2017 7:00 PM City Council
9/19/2017 7:00 PM Housing & Comm Develop Act
9/19/2017 7:00 PM Northwestern/City Committee
9/20/2017 6:30 PM M/W/EBE Develop.
9/25/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
9/26/2017 7:00 PM Housing & Comm Develop Act
9/27/2017 6:00 PM Transportation/Parking Commission
9/27/2017 7:00 PM Economic Development
9/28/2017 5:30 PM City-School Liaison Committee
9/28/2017 5:30 PM Emergency Telephone System
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 10th, 2017
7:00 pm
Present:
Alderman Fiske Alderman Suffredin
Alderman Braithwaite Alderman Revelle
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Fleming
Alderman Rue Simmons (9)
Absent:
None (0)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 12 of 503
Mayor’s Public Announcements
Mayor Hagerty announces the Citizens’ Police Complaint assessment committee application
will be open till July 28th.
Watch
City Manager’s Public Announcements
City Manager Bobkiewicz announces the World Arts music festival saturday July 15th and
16th at Dawes Park. City Manager Bobkiewicz commends Director Hemingway and the entire
Parks and Recreations staff for their hard work organizing the event.
Watch
City Clerk’s Communications
Clerk Reid announces the City Clerk's office will now close at 5pm on fridays as opposed to
its previous closing time at 7pm.
Watch
Public Comment
Dan Joseph Suggests a pilot program for a scheduled free bus service for West
Side Residents.
Watch
Tom Ward In support of the sick leave ordinance, but suggests members of the
council continue the conversation on the sick leave ordinance due to
potential financial problems for local small businesses.
Watch
Dave Cantor Against the coal tar sealant ban. Believes only one side of the
argument the on coal tar sealant ban has been heard.
Watch
Junad Riski Provided commentary as to the City Manager’s performance. Watch
Casey Christensen In support of the coal tar sealant ban. Believes that the coal tar
sealant ban will contribute to the protection of the city of Evanston
and the environment.
Watch
Karen Courtright In support of the Harley Clarke recommendation. Propose that the
members of the council and the renovation team of Harley Clarke do
outreach in underserved communities of Evanston.
Watch
Carlis Sutton In support of Harley Clarke recommendation. Mentions that the Watch
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Fleetwood-Jourdain renovation has no effect on the decision of the
Harley Clarke recommendation.
Linda Damesak Suggests changes of the wording of the Harley-Clarke RFP. Watch
Mary Rosinsky Expresses that outreach is important to underserved communities
when the Harley Clarke is renovated. Challenges members of
council to make efforts to connect all constituents to the Harley
Clarke mansion and not just one demographic of people.
Watch
Tom Hodgman Suggests changes of the wording of the RFP under consideration.
Wants clarification of specific funds that will be used.
Watch
Erv Chocolic Against the minimum wage ordinance. Believes that the minimum
wage increase will stifle economic growth.
Watch
Jerry Hirsch In support of the coal tar sealant ban. Believes that the coal tar
sealant ban will contribute to the protection of the city of Evanston
and the environment.
Watch
Wendy Pollock In support of the coal tar sealant ban. Believes that the coal tar
sealant ban will contribute to the protection of the city of Evanston
and the environment.
Watch
Leslie Shad In support of the coal tar sealant ban. Believes that the coal tar
sealant ban will contribute to the protection of the city of Evanston
and the environment. Has no opinion on Harley Clarke, but hopes
that the recommendation takes efforts to protect the environment.
Watch
Priscilla Giles Expresses discontent with the Fleetwood Jourdain effort. Questions
the equity the City of Evanston fames for itself.
Watch
Keira Kelly In support of the Harley Clarke recommendation. Watch
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Consent Agenda
Approval of Minutes of the Regular City Council Meeting of June 19, 2017.
Payroll –June 12, 2017 through June 25, 2017
For Action
Approved on Consent Agenda (9-0)
Bills List – July 11, 2017 $ 4,296,958.87
For Action
Passed (8-0) Ald. Suffredin
abstained.
Contracts with Water Resources, Inc. for Water Meter Replacement
Program Phase I and Water Meter and Accessories
Council authorized the City Manager to execute contracts for the Water
Meter Replacement Program – Phase I as well as the Water Meter and
Accessories (RFP No. 17-14) with Water Resources, Inc. (390 Sadler
Avenue, Elgin, IL) in the amount of $1,153,500.15 and $61,705.00. Funding
for the Water Meter Replacement Program – Phase I in the amount of
$1,153,500.15 will be from the Water Fund, Capital Improvement Account
513.71.7330.65515-717003, which has a Fiscal Year 2017 budget of
$1,220,000.00. Funding for the purchase of water meters and accessories
in the amount of $61,705.00 will originate from the Water Fund Accounts
510.40.4208.65070 ($36,000); 510.40.4225.65080 ($10,000) and
510.40.4230.65702 ($20,000) totaling $66,000.00 budgeted for this project.
The total FY 2017 budget in these accounts is $195,900.
For Action
Approved on Consent Agenda (9-0)
Change Order No. 2 for the Agreement for Treated Water Storage
Replacement Engineering Services CDM Smith
City Council authorized the City Manager to execute Change Order No. 2
to the agreement for the Treated Water Storage Replacement Project
Engineering Services to CDM Smith (125 South Wacker Drive, Suite 600,
Chicago, IL) in the amount of $58,932.00. This will increase the total
contract amount from the current contract price of $1,269,798.00 to
$1,328,730.00. There is no time extension associated with this change
order. Funding will be from the Water Fund, Capital Improvement Account
513.71.7330.62145 -733107, which has an FY 2017 budget allocation of
$3,920,000. Staff is in the process of applying for a low-interest loan from
the Illinois Environmental Protection Agency. The loan offer is only given
after the design has been finalized and the contractor has been selected for
Motion: Ald.
Braithwaite
Watch
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construction. If the City is successful in obtaining the loan, eligible
engineering fees will be funded by the loan.
For Action
Approved on Consent Agenda (9-0)
Contract with Garland/DBS, Inc. for Roof Repairs and Window
Replacement at City Facilities
City Council authorized the City Manager to execute a contract for a Roof
Repairs and Window Replacement at City Facilities to Garland/DBS, Inc.
(3800 East 91st Street, Cleveland, OH) in the amount of $124,879. Funding
will be provided from Capital Improvements Fund 2017 GO Bonds as
follows: $80,000 for the Ecology Center – Roofing/Window/Masonry
Repairs will be from Account 415.40.4117.65515 – 617004, with a budget
of $80,000; and $44,879 for Roofing Repairs – Miscellaneous Facilities will
be from Account 415.40.4117.65515 – 617018, with a budget of $50,000.
For Action
Approved on Consent Agenda (9-0)
Contract with Nature’s Perspective Landscape, Inc. for Evanston Plaza
Corner Plantings Landscape Maintenance
City Council authorized the City Manager to execute a contract award for
the 2017 Evanston Plaza Corner Plantings Landscape Maintenance and
plant replacements to the low bidder, Nature’s Perspective Landscape, Inc.
(2000 Greenleaf St., Evanston, IL) in the amount of $23,720.27. Funding
for this project is included in the Greenways – Landscape Maintenance
Services Fund (Account 100.40.4330.62195), which has a FY2017 budget
of $142,000.00, and a YTD balance of $43,985.15.
For Action
Approved on Consent Agenda (9-0)
Sidewalk Café for Sam’s Chicken & Ribs Staff
City Council approval of first-time application for a sidewalk café permit for
Sam’s Chicken & Ribs, a Type 1 restaurant located at 1639 Orrington
Avenue. The sidewalk café will consist of four tables with two seats and
four tables with four seats for a seating capacity of twenty-four, and will
operate daily 11:00 a.m. - 11:00 p.m.
For Action
Approved on Consent Agenda (9-0)
Single Source Agreement with Word Systems, Inc. for Digital Voice Logger
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Upgrade
City Council authorized the City Manager to execute the single source
software and service proposal from the current vendor Word Systems, Inc.
(9225 Harrison Park Court, Indianapolis, IN) in the amount of $23,689 to
upgrade the existing NICE digital voice logger. Funding provided by
Emergency Telephone System Fund – Furniture and Fixtures (Account
205.22.5150.65625) with a budget of $30,000 for this line item, a total
account budget $55,000 with a YTD balance of $33,858.50.
For Action
Approved on Consent Agenda (9-0)
Contract with BMO Harris for Purchasing Cards for City Employees
City Council authorized the City Manager to execute a contract with BMO
Harris for Purchasing Cards. BMO Harris was the lowest responsible bidder
to the Request for Proposal (RFP 16-76) for the City-wide P-Card program.
Rebate amounts, replacement card delivery, and late fees were all
evaluated during the RFP process; there were no annual fees or
transaction fees to be compared. The P-Card program will have a net
benefit to the City, rather than a cost, due to the rebate percentage
received. All fees will be netted against this amount. The rebate provided
by BMO Harris will be approximately $20,600 annually if the City spends $2
million annually.
For Action
Approved on Consent Agenda (9-0)
Other Post Employment Benefits Report
City Council accepted and placed the December 31, 2016 Other Post
Employment Benefits (OPEB) Report on file. As a part of the Annual
Financial Report, the City is required to provide an evaluation of the total
liability of all OPEB. The attached report from MWM Consulting Group
provides a detailed analysis of the City’s total liability which is
approximately $14.7 million as of December 31, 2016. Staff recommends
this report be accepted and placed on file for use in the FY 2016 Annual
Financial Report.
For Action
Approved on Consent Agenda (9-0)
Resolution 58-R-17, Authorizing City Manager to Execute a Real Estate
Contract for the Purchase of a Vacant Lot Located at 2005 Grey Avenue
City Council adopted Resolution 58-R-17, authorizing the City Manager to
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execute a sales contract to purchase the vacant residential lot at 2005 Grey
Avenue for $42,500. This lot was identified as the site for the ETHS
Geometry in Construction house to be constructed in school year
2017-2018. The City’s Affordable Housing Fund (AHF), (Account
250.21.5465.65535) is the proposed funding source. The adopted FY-2017
budget includes $1,000,000 for affordable housing projects; to date,
$326,502 has been committed to projects, leaving a balance of $673,498.
The cash balance in the AHF is approximately $1.1 million.
For Action
Approved on Consent Agenda (9-0)
Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include
Block Party Regulations
City Council adopted Ordinance 58-O-17 by which City Council would
amend City Code 7-2-5-3 “Permit Fees,” to include Block Party
Regulations.
For Introduction
Approved on Consent Agenda (9-0)
Ordinance 59-O-17, Decreasing the Number of Class H Liquor Licenses for
Evanston Pan, LLC. d/b/a Pita 1
City Council adopted Ordinance 59-O-17, decreasing the number of
authorized Class H liquor licenses for Evanston Pan, LLC. d/b/a Pita 1
located at 926 Central Street. Pita 1 is closed and therefore not renewing
its liquor license.
For Introduction and Action
Approved on Consent Agenda (9-0)
Ordinance 60-O-17, Decreasing the Number of Class D Liquor Licenses for
The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co
City Council adopted Ordinance 60-O-17, decreasing the number of
authorized Class D liquor licenses for The City Council Agenda July 10,
2017 Page 7 of 12 Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co
located at 930 Church Street. Noodle & Co. is not renewing its liquor
license.
For Introduction and Action
Approved on Consent Agenda (9-0)
Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for
Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon
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City Council adopted Ordinance 61-O-17, increasing the number of
authorized Class D liquor licenses for Furious Spoon Evanston Maple Ave.,
LLC, d/b/a Furious Spoon located at 1700 Maple Street.
For Introduction
Approved on Consent Agenda
Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for
Beer on Central, LLC dba Beer on Central
City Council adopted Ordinance 62-O-17, increasing the number of
authorized Class K liquor licenses for Beer on Central, LLC dba Beer on
Central located at 1930 Central Street.
For Introduction
Approved on Consent Agenda (9-0)
Ordinance 63-O-17, Decreasing the Number of Class P-4 Liquor Licenses
for North Shore Cider Company, LLC, dba North Shore Cider
City Council adopted Ordinance 63-O-17, decreasing the number of
authorized Class P-4 liquor licenses for North Shore Cider Company, LLC,
dba North Shore Cider located at 707 Howard Street.
For Introduction and Action
Approved on Consent Agenda (9-0)
Ordinance 64-O-17, Increasing the Number of Class P-3 Liquor Licenses
for North Shore Cider Company, LLC, dba North Shore Cider
City Council adopted Ordinance 64-O-17, increasing the number of
authorized Class P-3 liquor licenses for North Shore Cider Company, LLC,
dba North Shore Cider located at 707 Howard Street. Alderman Rainey has
requested suspension of the rules for Introduction and Action at the July
10, 2017 City Council meeting.
For Introduction and Action
Approved on Consent Agenda (9-0)
Ordinance 14-O-17, Amending Evanston City Code Title 11,
“Administrative Adjudication”
City Council adopted Ordinance 14-O-17, amending Title 11,
“Administrative Adjudication” of the Evanston City Code of 2012 to reflect
the City’s organizational realignment and consolidation of the City’s
Administrative Adjudication Division.
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For Action
Approved on Consent Agenda (9-0)
Ordinance 22-O-17, Amending City Code Section 3-4-2(C)(2), Liquor
Control Regulations Powers and Duties
City Council adopted Ordinance 22-O-17 amending City Code Section
3-4-2(C)(2), “Powers and Duties” to limit the time when a law enforcement
agency may enter a liquor licensee’s property.
For Action
Approved on Consent Agenda (9-0)
PLANNING & DEVELOPMENT COMMITTEE
Ordinance 65-O-17, Granting a Special Use for a Type 2 Restaurant, Pono
Ono Poke, at 1630 Chicago Ave
City Council adopted Ordinance 65-O-17 granting special use approval for
a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. in the D3
Downtown Core Development District. The applicant has complied with all
zoning requirements and meets all of the standards for a special use for
this district.
For Introduction and Action
Approved on Consent Agenda (9-0)
Ordinance 56-O-17, Granting a Special Use for a Public Utility and Major
Zoning Relief for a Fence (Wall) at 2506 Green Bay Rd
City Council adopted Ordinance 56-O-17 granting special use approval for
a Public Utility for the replacement of existing ComEd equipment with
“DC-in-a-box” utility equipment, and major zoning relief for 16’ and 20’-tall
fences (concrete walls) for safety and thermal screening of the utility
equipment, at 2506 Green Bay Rd. The applicant has complied with all
other zoning requirements, and meets all of the standards for special use
and major variation in the B1a Business District and the oCSC Central
Street Overlay District.
For Action
Approved on Consent Agenda (9-0)
HUMAN SERVICES COMMITTEE
Ordinance 49-O-17, Amending City Code Title 7 by Adding Chapter 18,
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“Pavement Sealant Applicators”
City Council adopted Ordinance 49-O-17, banning the use of coal tar
pavement sealers in the City of Evanston.
For Action
Approved on Consent Agenda (9-0)
ECONOMIC DEVELOPMENT COMMITTEE
Updated Guidelines for Entrepreneurship Support Program
City Council adopted updated program guidelines for the Entrepreneurship
Support Program that limit funding eligibility to applicants who have
completed an entrepreneurship training curriculum, and provide more detail
about the information applicants must provide as part of their required
business plan submissions.
For Action
Approved on Consent Agenda (9-0)
Applications for the Evanston Great Merchant Grant Program
City Council approval providing financial assistance through the Great
Merchant Grant Program, totaling $14,766.20, to three Evanston business
district areas: Central Street Business Association - $4,000.00; Howard
Street Business Association - $8,150.00; and West Village Business
Association - $2,616.20. Staff recommends utilizing the Economic
Development Business District Improvement Program (Account
100.15.5300.65522). The approved 2017 Fiscal Year Budget allocated
$350,000 to this account. To date, $8,416.50 has been spent from this
account, leaving $341,583.50 available for expenditure. As of June 12,
2017, City Council approved $33,550.00 in landscaping services through
the Great Merchants Grant, and other approved Storefront Modernization
Grant projects leaving the account with $283,033.50.
For Action
Approved on Consent Agenda (9-0)
128-130 Chicago Avenue Development Update
Item to be continued until the July 24, 2017 Council meeting due to the
need for further research on specific issues related to the agreement and to
TIF considerations regarding the development. At the June 28, 2017
Economic Development Committee meeting the development of 128-130
Chicago Ave was discussed in detail. At this meeting the Committee
directed that the project be forwarded on to the City Council for
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consideration as quickly as possible which at that time was the July 10,
2017.
For Action
Approved on Consent Agenda (9-0)
HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE
The Housing and Community Development Act Committee and staff
recommend City Council adoption of the following two resolutions which
approve the 2017 Action Plan that governs the use of the City’s Community
Development Block Grant (CDBG), HOME Investment Partnerships
(HOME) and Emergency Solutions Grant (ESG) entitlement funding from
the U.S. Department of Housing and Urban Development (HUD) and the
reallocation of $38,769 in unspent CDBG funds from prior years to new
eligible activities as part of the 2017 Action Plan.
Resolution 62-R-17, the 2017 Action Plan and Adopting the 2017
Community Development Block Grant HOME Investment Partnerships, and
Emergency Solutions Grant Program Budgets for 2017
For Action
Approved on Consent Agenda (9-0)
Resolution 63-R-17, Amending the 2015 Community Development Block
Grant Program and Authorizing the Reallocation of Unexpended CDBG
Funds in the 2017 Action Plan
Capital Improvement Program Planning Staff will present a summary of
capital improvement planning and seek feedback from City Council on
setting future goals.
For Action
Approved on Consent Agenda (9-0)
Motion:
Ald.
Rainey
Watch
Second Quarter Financial Report for Fiscal Year 2017
Staff recommends City Council accept and place the Second Quarter Financial
Report for FY 2017 on file.
Watch
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For Action
To Accept and Place on File Approved on Consent Agenda (9-0)
Mid-year 2017 Budget Report Staff recommends the City Council discuss the
Mid-Year 2017 Budget Report and place on file. Staff will return on July 24th with
recommendations.
For Action
To Accept and Place on File Approved on Consent Agenda
Watch
Water Service Shut-Off for Non-Payment Process Staff recommends the City
Council accept and place on file this report on the water shut-off for non-payment
process implemented by the City of Evanston, and provide direction for next
steps.
For Action
Accept and Place on File Approved on Consent Agenda
Watch
Request for Proposal to Lease the Harley Clarke Mansion, 2603 Sheridan Staff
recommends City Council review and approve the Request for Proposal to lease
the Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit organization.
For Action
Changes to RFP end date Passed 8-1 Ald. Fiske vote no.
Watch
Cook County Minimum Wage and Sick Leave Ordinances Next Steps
City Council discussed potential programs that the City can implement to assist
Evanston minimum wage workers and their employers, directed the City Manager
to develop an action plan and return to the City Council on September 18, 2017
with status report.
For Action
Approved on Consent Agenda (9-0)
Watch
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Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating Small
Unmanned Aircraft in the City of Evanston
City Council adopted Ordinance 46-O-17, amending City Code Section 9-5-15,
regulating small unmanned aircraft in the City of Evanston. Ordinance 46-O-17
addresses ongoing community concerns and provide an enforcement tool related
to the operation of small unmanned aircraft, including drones. This Ordinance was
introduced at the June 12, 2017 City Council meeting, and held for action at the
June 26, 2017 City Council meeting.
For Action
Passed (9-0)
Motion:
Ald.
Wynne
Watch
Storefront Modernization Program Application for 2113 Greenleaf
City Council approved financial assistance through the Storefront Modernization
Program for 2113 Greenleaf in an amount not to exceed $25,000 for façade
renovations associated with the building’s redevelopment into several smaller
office and warehouse spaces. The proposed scope of work includes demolition,
masonry, carpentry, glazing, stucco, concrete, and metalwork. The Economic
Development Program’s Business District Improvement Account
(100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of
$350,000 for this account to fund both the Storefront Modernization and Great
Merchant Grant programs. To date, $8,416.50 has been spent from this account,
leaving $341,583 available for expenditure. If upcoming Great Merchant Grant
funding requests are also approved, $283,033.50 will remain available.
For Action
Passed (7-2) Ald. Fiske and Suffredin vote no.
Call of the Wards
Ward
1:
No Report Watch
Ward
2:
Alderman Braithwaite comments that the Housing and homeless committee be
revisited upon suggestion due to the earlier meeting.
Watch
Ward
3:
Alderman Wynne reminds constituents of her town hall meeting Thursday, July
27th Chiaravalle montessori school from 7 pm to 8:30 pm.
Watch
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Ward
4:
No Report Watch
Ward
5:
No Report Watch
Ward
6:
No Report Watch
Ward
7:
No Report Watch
Ward
8:
Alderman Rainey acknowledges Kimberly Richardson and city workers for their
work on the 4th of July festivities. Alderman Rainey commends staff that managed
the recycling event at Evanston Township High School. Alderman Rainey invited
residents to the food truck festival on Tuesday, July 18th at Brummel Park.
Watch
Ward
9:
Alderman Fleming Cancels ward meeting scheduled on July 22nd. Alderman
Fleming also mentions that she will be working with Alderman Rainey on the
national night out event August 1st.
Watch
Adjornment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned at 11pm.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 24th, 2017
Present:
Alderman Fiske Alderman Suffredin
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Fleming
Alderman Wilson
Alderman Rue Simmons (8)
Absent:
Alderman Revelle (1)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 26 of 503
Mayor’s Public Announcements
Mayor Hagerty reminds residents of the Citizen Police Complaint Assessment Committee
application deadline on July 28th. Mayor Hagerty announces the new art gallery at 1627
sherman. Mayor Hagerty & Alderman Wilson will be guest at the New Saloon hosted at
Temperance. The Chamber of commerce will meet at Rotary International to discuss the
county’s minimum wage and sick leave ordinance on July 26th at 6pm. The intersection at
1027 sherman will be honorarily named after Don baker on Wednesday at 5pm. Mayor
Hagerty acknowledged City Manager Bobkiewicz for being named to the Executive
Committee of the International City Managers Association.
Watch
City Manager’s Public Announcements
City Manager Bobkiewicz introduces Diane Williams, Chair of Evanston's Preservation
Committee, who acknowledge recipients of the Evanston preservation awards. City Manager
Bobkiewicz introduces Jennifer Lasik and Asia Sageman who showcase an online art public
map of Evanston. City Manager bobkiewicz acknowledges Jill Velan as the new parking
director of Evanston.
Watch
City Clerk’s Communications
No communications Watch
Public Comment
Herb Harms Suggest the Council consult with state and federal government
regulations to ensure equal and equitable access to the lakefront for
any future project chosen for the Harley Clarke site.
Watch
Rob Kunes Against the proposed ordinance 46-O-17. Watch
Matt Rodgers In support of and comments on city project on Howard and Chicago
ave. Asks council to consider opportunities for affordable housing in
the designated area.
Watch
Maleek Turley In support of city project on Howard and Chicago. Asks council to
consider opportunities for affordable housing in the designated area.
Watch
Michelle Hayes In support of city project on Howard and Chicago. Asks council to
consider opportunities for affordable housing in the designated
area.Urges council to look into homelessness statistics to better
educate decisions on affordable housing.
Watch
Gina Nicola In support of city project on Howard and Chicago. Asks council to Watch
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consider opportunities for affordable housing for seniors.
Paul Klitzke Against the proposed ordinance 46-O-17. Watch
Priscilla Giles Makes suggestion that Fleetwood Jordaine surveys should be
distributed to local locations that constituents congregate. In support
of affordable housing in the city of Evanston.
Watch
Joshua Lustig In support of improvement of open data and open source initiatives
for the city of Evanston.
Watch
Consent Agenda
Approval of Minutes of the Regular City Council Meeting of June 26, 2017.
Payroll – June 26, 2017 through July 9
For Action
Approved on Consent Agenda (9-0)
Bills List – July 25, 2017 $ 2,608,589.35
For Action
Passed (7-0). Ald. Suffredin
abstained.
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Sole Source Renewal of Annual Cisco SmartNet Software Support
Contracts and Licenses from CDW
City Council authorizes the sole source purchase of Cisco SmartNet
networking licenses and software from CDW (120 S.Riverside, Chicago, IL
60606) in the amount of $54,445.68. This contract provides support for the
City’s essential computer networking system and covers the period
September 15, 2017 through September 15, 2018. CDW is the current
State Bid Contract provider for these services as of July 2017. Funding is
provided by the IT Division, Computer Licensing and Support Fund
(Account 100.19.1932.62340), which has a total budget of $500,000 and a
YTD balance of $324,915.46 before this transaction. This quote is a
reduction from last year’s annual cost of $73,063.37.
For Action
Approved on Consent Agenda (8-0)
Agreement Amendment for Northwestern Football Parking on the Evanston
Motion:
Ald
Braithwaite
Watch
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Wilmette Golf Course During Home Football Games
Council approval of the Evanston Wilmette Golf Course Association
(EWGCA) request for amendment of the existing three year agreement
(2016, 2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11
and 12 of the golf course during Northwestern University home football
games. This amendment is requesting approval to pilot tailgating on hole
#12. Currently, only parking is allowed on hole #12. This pilot program
would be evaluated at the end of the 2017 football season.
For Action
Approved on Consent Agenda (8-0)
Change Order #1 to Water Treatment Plant Reliability Improvements
Project with Thieneman Construction, Inc.
Council authorized the City Manager to execute Change Order No. 1 for the
Water Treatment Plant Reliability Improvements Project with Thieneman
Construction, Inc. (TCI) (17219 Foundation Parkway, Westfield, Indiana
46074) in the amount of $35,611.00. This will increase the total contract
amount from the current contract price of $1,247,000.00 to $1,282,611.00.
There is no time extension associated with this change order. The Illinois
Environment Protection Agency (IEPA) has agreed to provide a loan from
the State Revolving Fund in an amount up to $1,634,816.00 for engineering
and construction of this project. This amount includes a contingency of 3%
($37,410.00) of the bid price of the project. With this funding, all eligible
engineering and construction costs will be funded by a loan repaid over 20
years at 1.64% interest. IEPA loan funding for this work is being routed
through the Water Fund, Capital Improvement (Account 513.71.7330.65515
– 733094). This project has an overall project allocation of $2,500,000 for
both 2016 and 2017.
For Action
Approved on Consent Agenda (8-0)
Contract with Schroeder & Schroeder, Inc. for 2017 Alley and Street
Improvements
Council authorized the City Manager to execute a contract for the 2017
Alley and Street Improvements Project (Bid No. 17-38) with Schroeder &
Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount of
$1,301,882.10. This project consists of improvements to five alleys
throughout the City, street resurfacing on Dewey Avenue from the
cul-de-sac south of Simpson Street to the north end north of Payne Street,
and installation of traffic calming speed humps on various streets and
speed bumps in various alleys. Funding will be provided from the CIP Fund
(various accounts), the Parking Fund (Account
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505.19.7005.65515-416500), and the Sewer Fund (Account
515.40.4535.62461–417017). A detailed summary of the funding can be
found on the corresponding transmittal memorandum. This project was
budgeted at $1,576,000 for FY 2017. This project is $5,071.61 over budget
for 2017 G.O. Bonds. The additional funding is available from savings from
other projects.
For Action
Approved on Consent Agenda (8-0)
Contract with Bulley & Andrews Concrete Restoration for 2017 Parking
Garage Improvements
Council authorized the City Manager to execute a contract for the 2017
Parking Garage Improvements (Bid No. 17-42) with Bulley & Andrews
Concrete Restoration (1755 West Armitage Avenue, Chicago, Illinois
60622) in the amount of $237,354.00. Funding will be provided from the
Parking Fund (Accounts 505.19.7005.65515-617011;
505.19.7005.65515-617012; & 505.19.7005.65515-617013) with a total
budget for this project of $620,000.
For Action
Approved on Consent Agenda (8-0)
Sidewalk Café for Furious Spoon at 1700 Maple Avenue
Council approval of first-time application for a sidewalk café permit for
Furious Spoon, a Type 1 restaurant located at 1700 Maple Avenue. The
sidewalk café will consist of nine tables with four seats each for a seating
capacity of 36, and will operate Sunday-Thursday 11:00 a.m.–1:00 a.m.
and Friday-Saturday 11:00 a.m.–2:00 a.m.
For Action
Approved on Consent Agenda (8-0)
Resolution 65-R-17, Creating a Separate Fund entitled the “Robert Crown
Community Center Maintenance Fund”
Council adoption of Resolution 65-R-17 enabling the creation of the Robert
Crown Community Center (RCCC) Maintenance Fund in the FY 2019
Annual Budget. This fund will be used for specific long-term infrastructure
maintenance items at both the RCCC and surrounding fields as identified
below. Revenues to support the anticipated long term maintenance costs of
the RCCC shall come from operating revenues of the new facility and from
donations. These revenues will be reviewed not less than once every five
years to determine if the proper funding has been set aside for the timely
replacement of infrastructure.
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For Action
Approved on Consent Agenda (8-0)
Resolution 66-R-17, Professional Services Agreement with James B.
Moran Center for “2017 Certificate of Rehabilitation Program”
Council adoption of Resolution 66-R-17, authorizing the City manager to
execute an agreement between the City of Evanston and the James B.
Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL
60201) to provide legal services for not less than 15 Evanston residents to
secure Certificates of Rehabilitation, expungement and criminal records
sealing, in an amount not to exceed $30,000. Funding for this agreement is
budgeted in Parks, Recreation and Community Services, Youth and Young
Adult Engagement Division (Account 100.30.3215.62490) which has a FY
2017 budget of $281,965.00 and a YTD balance of $237,412 before this
project. Costs amount to approximately $2,000 per participant. The City of
Evanston shall be financially responsible for the furtherance of the program.
The James B. Moran Center would be responsible for handling the
payment of direct and indirect costs for not less than 15.
For Action
Approved on Consent Agenda (8-0)
Passed (6-2) Ald. Suffredin and Wilson voted no.
Ordinance 69-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Residents Parking Only Districts
Council adoption of Ordinance 69-O-17, amending City Code Section
10-11-18(H) adding: eligibility for residents on Lake Shore Boulevard, west
side, from Greenleaf Street north to Hamilton Street and 1145 Sheridan
Road.
For Introduction
Approved on Consent Agenda (8-0)
Ordinance 70-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules Section 18: Residents Parking Only Districts
Council adoption of Ordinance 70-O-17, amending City Code Section
10-11-18(G) adding Residents Parking Only on: Harrison Street, both
sides, Hartrey Avenue to the alley east of Prairie Avenue; and Prairie
Avenue, both sides; alley south of Central Street to Lincoln Street, to read
7:00 a.m. to 10:00 a.m., Monday through Saturday.
For Introduction
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Approved on Consent Agenda (8-0)
Ordinance 71-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
Council adoption of Ordinance 71-O-17, amending City Code Sections
10-11-18(G) by including eligibility for the district for: Residents addresses
of 2542 – 2566 Prairie Avenue, 2002-B Central Street and 2002-C Central
Street.
For Introduction
Approved on Consent Agenda (8-0)
Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include
Block Party Regulations
Council adoption of Ordinance 58-O-17 by which City Council would amend
City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations.
For Action
Approved on Consent Agenda (8-0)
Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for
Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon
Council adoption of Ordinance 61-O-17, increasing the number of
authorized Class D liquor licenses for Furious Spoon Evanston Maple Ave.,
LLC, d/b/a Furious Spoon located at 1700 Maple Street.
For Action
Approved on Consent Agenda (8-0)
Special Order of Business
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Request for Proposal to Lease the Harley Clarke Mansion 2603 Sheridan
Council review and approval of the Request for Proposal (RFP) to lease the
Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit organization. The
RFP has been revised per direction given by City Council at the July 10, 2017
meeting.
For Action
Item Passed (8-0)
Motion:
Ald.
Wynne
Substitute
Motion:
Ald.
Fiske
Motion
made to
extend
deadline by
30 days.
Watch
Ordinance 67-O-17, Authorizing City Manager to Negotiate with Harrington
Brown LLC for the Sale of City-Owned Real Property Located at 100 Chicago
Avenue
Council approval of Ordinance 67-O-17, “Authorizing the City Manager to
Negotiate with Harrington Brown, LLC for the Sale of City-Owned Real Property
Located at 100 Chicago Avenue, Evanston, Illinois.” The sale of City-owned real
property is a two-step process; an ordinance must be adopted to authorize the
City Manager to negotiate the sale of property followed by an ordinance at a
later date that authorizes the City Manager to execute a sales contract that
memorializes said negotiations. A two-thirds majority of Council is required to
adopt Ordinance 67-O-17. Suspension of the Rules is requested for introduction
and adoption by City Council on July 24, 2017.
For Introduction and Action
Item taken off consent agenda.
Passed (7-1) Ald. Suffredin voted
no.
Motion:
Ald
Braithwaite
Watch
2017 Budget Expense & Revenue Recommendations
Council review the 2017 year-end estimates and budget adjustment strategies;
consider recommend revenue action provided to City Council separately; and
direct the City Manager to implement measures to balance the budget.
For Action
Item Passed (8-0)
Motion:
Ald.
Braithwaite
Watch
Contract with Warren Langley for Design, Manufacture and Installation of
Lighted Sculpture at the Green Bay, Emerson, Ridge Intersection
Motion:
Ald.
Watch
33 of 503
Council authorized the City Manager to enter into a contract with Warren
Langley, Australian artist, (13/63 Crown Rd. Queenscliff, Sydney, NSW 2096)
for RFP 17-01 to design, manufacture and install a lighted sculpture in the
underpass of the Green Bay, Emerson, Ridge intersection in the amount of
$88,897.50. This is funded from the CIP Neighborhood Public Art fund (Account
415.40.4116.65515-117004). The total 2017 funding allocation of $150,000 is
allocated as follows: $75,000 from FY 2016 G.O. Bonds (carryover), and
$75,000 from FY 2017 G.O. Bonds.
For Action
Item taken off Consent Agenda.
Passed (6-2) Ald. Fiske and Suffredin vote no.
Braithwaite
Resolution 64-R-17, Authorizing City Manager to Execute TIF Forgivable
Construction Loan and Development Agreement with Harrington Brown LLC for
Proposed Development at 100 and 128 Chicago Avenue
Council adoption of Resolution 64-R-17, considering Harrington Brown, LLC’s
request for financial assistance totaling $1,959,946 from the Howard Ridge TIF
and an additional $1 million from the Affordable Housing Fund for the
development of a mixed use commercial/residential project at 130 Chicago
Avenue. The Howard Ridge TIF will provide funding through the issuance of
G.O. Bonds which will be abated by the tax increment produced by the
development and by future Howard Ridge TIF revenues. The Affordable
Housing Fund has a cash balance of $1,055,000, but only $590,000 after
accounting for previous commitments. However, staff anticipates revenues of
$375,000 in 2018 for an estimated balance of $965,248. Fees in lieu of
payments from 831 Emerson and 1815 Ridge would occur at first temporary
certificate of occupancy (TCO). This is not estimated to occur until 2019 at the
earliest.
For Action
Item taken off consent agenda.
Passed (7-1) Ald. Suffredin voted
no.
Motion:
Ald.
Braithwaite
Ald. Rainey
Item
amended to
remove the
affordable
housing
funding.
Watch
Ordinance 73-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11,
Traffic Schedules, Section 17, Schedule XVII: Parking Violation Penalties
Ordinance 73-O-17, amending City Code Section 10-11-17, Schedule XVII,
Parking Violation Penalties to increase the fine for an expired parking meter by
ten dollars ($10) to twenty dollars ($20) effective September 1, 2017. The last
time this fine was increased was January 22, 1976.
Motion:
Ald
Braithwaite
Watch
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For Introduction
Item failed in committee
Removed from agenda
Ordinance 72-O-17, to Amend Title 11, Administrative Adjudication, Chapter 2,
Parking & Compliance Violations, Section 11(B)
Immobilization Program The Transportation/Parking Committee and staff
recommended that the City Council adopt Ordinance 72-O-17, amending Title
11, Administrative Adjudication, Chapter 2, Parking & Compliance Violations,
Section 11(B): Immobilization Program to read: “When the registered owner of a
vehicle has accumulated three (3) or more final determinations of parking and/or
compliance violation liability.”
For Introduction
Item failed in committee
Removed from agenda
Watch
Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for Beer
on Central, LLC dba Beer on Central
Council adoption of Ordinance 62-O-17, increasing the number of authorized
Class K liquor licenses for Beer on Central, LLC dba Beer on Central located at
1930 Central Street. For Action Approved on Consent Agenda. (A17) Ordinance
46-O-17, Amending City Code Section 9-5-15, Regulating Small Unmanned
Aircraft in the City of Evanston City staff recommends City Council adoption of
Ordinance 46-O-17, amending City Code Section 9-5-15, regulating small
unmanned aircraft in the City of Evanston. Ordinance 46-O-17 addresses
ongoing community concerns and provide an enforcement tool related to the
operation of small unmanned aircraft, including drones. This Ordinance was
introduced at the June 12, 2017 City Council meeting, and held for action at the
July 24, 2017 City Council meeting following an amendment proposed by
Alderman Wynne and subsequently approved.
For Action
Item taken off consent agenda.
Passed (8-0)
Watch
Call of the Wards
Ward
1:
No report Watch
35 of 503
Ward
2:
No report Watch
Ward
3:
Alderman cancels 3rd ward meeting on Thursday, July 27th due to a developing
family emergency. Alderman Wynne makes a reference to the plan commision to
draft & review a policy regarding seawalls on the lakefront.
Watch
Ward
4:
Alderman Wilson reminds constituents of meeting tomorrow night with the mayor
at the New Saloon at 7:00pm.
Watch
Ward
5:
Alderman Simmons request a statement from staff clarifying regulation regarding
expansion of waste management facility on Church. Alderman Simmons reminds
residents of National night out August 1st at Twiggs park. Alderman Simmons
announces tax appeal sessions to be held in the council chambers August 2nd.
Watch
Ward
6:
Alderman Suffredin request CFO Lyons provide an update on taxes exempt
property assessment.
Watch
Ward
7:
No report Watch
Ward
8:
Alderman Rainey comments on drone ordinance. Watch
Ward
9:
Alderman Fleming requests that a document be produced that shows the process
of approving a development. Alderman Fleming announces that the 8th and 9th
ward will have a combined national night out at Kaman Park (West).
Watch
Adjornment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned at 10pm.
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, August 14th, 2017
7:35 PM
Present:
Alderman Fiske Alderman Suffredin
Alderman Braithwaite Alderman Rainey
Alderman Wynne Alderman Revelle
Alderman Wilson Alderman Fleming
Alderman Rue Simmons (9)
Absent: City Clerk Devon Reid
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 37 of 503
Mayor’s Public Announcements
Mayor Hagerty introduces a boy scout troop 929 who came to speak on the importance of
civic engagement. Mayor Hagerty brought to attention the heinous acts Charlottesville,
Virginia. Mayor Hagerty presented a proclamation to Chief Sander Ivy Hicks - the first african
american fire chief of city of Evanston. Mayor Hagerty announces that he will recommend to
council the nine potential members the civilian police complaint council. Mayor Hagerty will re
open the application to August 25th, 2017.
Watch
City Manager’s Public Announcements
Acting City Manager Martin Lyons introduced director Lawrence Hemingway who announced
the community picnic on Sunday, June 20th, 2017. Acting City Manager Lyons asks council to
settle on the date of October 25th, 2017 from 7 to 9 PM for equity training.
Watch
City Clerk’s Communications
No communications Watch
38 of 503
Public Comment
Ray Freeman Against HOW’s affordable housing proposal on Dempster. Watch
Eric Passet In support Ordinance 71-O-17. Watch
Steve Lapsen In support of Change Order No. 1 with Schroeder & Schroeder, Inc.
for the 2017 Alley and Street Improvement Project.
Watch
Culiney Lapse In support Change Order No. 1 with Schroeder & Schroeder, Inc. for
the 2017 Alley and Street Improvement Project.
Watch
Gretchen S. In support of landmarking of 1726 Hinman property. Expresses
discontent with property taxes.
Watch
Matt Rogers In support Change Order No. 1 with Schroeder & Schroeder, Inc. for
the 2017 Alley and Street Improvement Project.
Watch
Jack Weiss In support of the landmarking of 1726 Hinman property. Watch
Carmeya Baidey Expresses discontent of the Andrew Baidey for riding on the back
pegs of a bike. Recommends training for police officers
Watch
Lyon Burger In support of landmarking of 1726 Hinman property. Watch
Anne Langin In support of landmarking of 1726 Hinman property. Watch
Jim Cullross In support of landmarking of 1726 Hinman property. Watch
Andrew Baidey Expresses discontent of his arrest on July 14th, 2017 for riding on the
back pegs of a bike.
Watch
Rob Bailey Expresses discontent of Andrew Bady’s arrest on July 14th, 2017 for
riding on the back pegs of a bike. Expresses prejudices against the
African American Community in Evanston.
Watch
Karon CourtWritght Expresses discontent of Andrew Bady’s arrest on July 14th, 2017 for
riding on the back pegs of a bike.
Watch
Peter Waiden Speaks on behalf of the boy scout troop to help with the renovation of
the Robert Crown Center.
Watch
Ayden Verdin Acknowledges Hagerty for his support of the Boy Scout of America.
Speaks in depth of the Boy Scouts of America.
Watch
Jack Turville Talks in depth about the Boy Scouts of America. Watch
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Emmanuel Flores In support of the demolition of 1726 Hinman property. Watch
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Payroll – July 10, 2017 through July 23, 2017 $ 3,135,617.50
Bills List – August 15, 2017 $ 5,613,710.30
Credit Card Activity – Period Ending June 30, 2017 $ 242,760.91
For Action
Item taken off consent agenda.
Passed (8-0) Ald. Suffredin abstained.
Contract Extension with Morton Salt Company for Purchase of Salt
City Council authorized the City Manager to execute a one-year contract
extension for the purchase of up to 7,500 tons of rock salt from Morton Salt
Company (123 N. Wacker Drive, Chicago, IL) at a cost of $47.35 per ton for a
winter season total of $355,125.00. Funding for this purchase will be provided
from the Snow and Ice Control Fund (Account 100.40.4550.65015), which has
a budget of $384,100 and a YTD balance of $279,068.53 before this
transaction. Staff anticipates needing to spend approximately another $24,000
in FY 2017.
For Action
Item approved on Consent Agenda.
Sole Source Purchase of Tallmadge Street Light Poles and Parts
City Council authorize the City Manager to approval the sole source purchase
of 20 Union Metal Tallmadge street light poles and 20 Luminaire cage
assemblies from Graybar Electric (9222 Orly Road, Indianapolis, IN
46241-9607) in the amount of $60,778.40 for the 20 poles and $37,475.60 for
the 20 Luminaire cages for a grand total of $98,254.00. Funding for this
purchase will come from Capital Improvement Fund – Streetlight Purchase
(Account 415.40.4117.417022) budgeted in the amount of $100,000.
For Action
Approved on Consent Agenda (9-0)
Contract with Black & Veatch Corporation for 2017-2018 Hydraulic Modeling
Services
City Council authorize the City Manager to execute a contract for 2017-2019
Hydraulic Modeling Services (RFP 17-37) with Black & Veatch Corporation
(Two North Riverside Plaza, Suite 2050, Chicago, IL 60606) in the
not-to-exceed amount of $50,000 per year for the next three years (2017,
2018, and 2019). Funding for these services in 2017 will be provided from the
Water Fund (Account 510.40.4225.62180 – 717016) which has a budget
allocation of $280,000 (of which $50,000 is allocated or hydraulic modeling
services). Staff proposes to budget $50,000 for hydraulic modeling services in
Motion: Ald
Braithwaithe
Watch
41 of 503
this same account in future years.
For Action
Approved on Consent Agenda (9-0)
Capital Improvement Plan Administration
Council discussion of Capital Improvements Plan administration as outlined in
corresponding transmittal memorandum.
For Action
Approved on Consent Agenda (9-0)
Contract with Structures Construction LLC for Dempster Beach Office
Renovations
City Council authorized the City Manager to execute a contract for the
Dempster Beach Office Renovations (Bid No. 17-40) with Structures
Construction LLC (2300 W. Diversey Avenue, Chicago, IL) in the amount of
$249,297.00. Funding will be provided from the Capital Improvement Program
2017 General Obligation Bonds for Dempster Beach Office Renovations
(Account No. 415.40.4117.65515 – 617015), which has an FY 2017 budget
allocation of $200,000. Additional funding is available through the delay of the
Church Street Harbor South Pier Reconstruction, which has $291,060 in
uncommitted funds.
For Action
Approved on Consent Agenda (9-0)
Contract with Copenhaver Construction, Inc. for the Gibbs Morrison Site
Improvement Project
City Council authorize the City Manager to execute a contract for the Gibbs
Morrison Site Improvement Project (Bid No. 17-43) with Copenhaver
Construction, Inc. (75 Koppie Drive, Gilberts, IL) in the amount of
$371,345.00. Funding is from the 2017 Capital Improvement Fund for the
Gibbs Morrison Site Improvements in the following amounts: $163,000 from
2016 G.O. Bonds, $18,345 from 2017 G.O. Bonds, and $190,000 from the
Sewer Fund. Detailed account information can be found in the corresponding
transmittal memorandum.
For Action
Approved on Consent Agenda (9-0)
Contract for Engineering Services with Wiss, Janney, Elstner Associates
related to the Service Center Emergency Repair Project
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City Council authorized the City Manager to execute a contract for engineering
services related to the Service Center Emergency Repair Project with Wiss,
Janney, Elstner Associates (330 Pfingsten Road, Northbrook, IL) in the
amount of $44,300.00. Funding will be provided from the Capital Improvement
Program 2017 General Obligation Bonds. There is no FY 2017 budget
allocation for this project, but funding is available through the delay of the
Church Street Harbor South Pier Reconstruction, which has $241,763 in
uncommitted funds. The account number for this project is 415.40.4117.62145
– 617023.
For Action
Approved on Consent Agenda (9-0)
Contract with Insituform Technologies USA, LLC for Large Diameter Sewer
Rehabilitation – Mulford Street Part 2
City Council authorized the City Manager to execute a contract for the amount
of $365,330.00 with Insituform Technologies USA, LLC (17988 Edison
Avenue, Chesterfield, MO 63005) for the Large Diameter Sewer Rehabilitation
– Mulford Street Part 2 (Bid No. 17-26), contingent upon receiving the
appropriate loan funding from the Illinois Environmental Protection Agency
(IEPA). It is anticipated that the IEPA will provide loan funding from the State
Revolving Fund in an amount up to $376,289.90 for construction of this
project. This amount includes a contingency of up to 3% above the bid price of
the project. With this funding, all eligible construction costs would be funded
by a loan repaid over 20 years at 1.76% interest. IEPA loan funding for this
work will be routed through the Sewer Fund, Capital Improvement Account
515.40.4535.65515 – 417012, which has an FY 2017 budget allocation of
$600,000 for this project.
For Action
Approved on Consent Agenda (9-0)
Sole Source Contract with C.T.R. Systems, Inc. for Emergency Sewer Repair
at 2750 Lincolnwood Drive
City Council authorized the City Manager to execute a sole source contract for
Emergency Sewer Repair with C.T.R. Systems, Inc. (7400 Waukegan Rd.
Suite #102, Niles, IL 60714) in the amount of $28,500. Funding for this work
will be provided from the Sewer Fund (Account 515.40.4535.65515 – 417027),
which has a FY 2017 budget allocation of $2,626,000 ($75,000 specifically
allocated for emergency sewer repairs) and a remaining balance of
$1,483,796.
For Action
Approved on Consent Agenda (9-0)
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Purchase of Two Vehicles from Currie Motors for Administrative Services and
One Excavator from Burris Equipment for Public Works Agency
City Council approval of the purchase of two (2) Ford Escape Vehicles for the
Administrative Services Department Parking Division and one (1) Wacker
Neuson Excavator for the Public Works Agency (PWA), Operations and
Maintenance Bureau. The Ford replacement vehicles will be purchased from
Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount
of $43,846.00 through the Northwest Municipal Conference Suburban
Purchasing Competitive Bid. The Excavator will be a single-source purchase
from Burris Equipment (2216 N. Greenbay Road, Waukegan, IL 60087) in the
amount of $101,620.00. Funding of $43,846 is provided by the FY 2017
Parking Fund (Account 505.19.7005.62509), with a budget of $200,000.
Budget remaining in this account after this purchase is $151,654. Funding of
$101,620 is provided by the FY 2017 Water Fund (Account
510.40.4230.65550), with a budget of $186,300. Budget remaining in this
account after this purchase is $24,470.
For Action
Approved on Consent Agenda (9-0)
Agreement with Passport Parking, Inc. to Provide Mobile Payments for
Parking, Citation Management Platform and Digital Permitting
City Council authorized the City Manager to execute a sole source agreement
with Passport Parking, Inc., (1300 S Mint St. Charlotte, NC 28203) to provide
a unified citation management, digital permit and mobile payment platform for
parking in Evanston. Passport will receive $1.25 per citation paid and there
will be no implementation fees or ongoing support costs for this service.
Based on historical data of the number of citations paid in 2016, this will be a
$60,000 per year reduction in costs for a total not to exceed cost of $260,000
per year. The agreement is for 2 years and there are 2 additional (1) year
optional renewal periods. There is no funding impact for 2017 as the citation
management portion of the project is projected to go live in January 2018. The
2018 budget will be adjusted to reflect $20,000 in annual savings (remaining
savings are projected to be allocated toward separate Cash Receipting and
Accounts Receivable system). General Fund BU 100.15.1560.62449 with a
2017 Budget of $320,000 will be reduced in the 2018 budget to $300,000.
For Action
Approved on Consent Agenda (9-0)
Resolution 68-R-17, Authorizing City Manager to Enter into Two Four-Month
Lease Agreements for Vacant Studio Spaces at Noyes Cultural Arts Center
City Council adoption of Resolution 68-R-17 authorizing the City Manager to
enter into an agreement for a four (4) month lease with Sarah Kaiser and a
44 of 503
four (4) month lease with Meagan Adams for vacant studios at the Noyes
Cultural Arts Center.
For Action
Approved on Consent Agenda (9-0)
Ordinance 74-O-17, Amending the City Code to Establish a 4-Way Stop at the
Intersection of Marcy Avenue and Colfax Street
City Council adoption of Ordinance 74-O-17 amending Section 10-11-5(D),
Schedule V(D) of the City Code to establish a 4-Way Stop at the intersection
of Marcy Avenue and Colfax Street. The estimated cost to install two
additional stop signs is $150.00. Funding will be through the General
Fund-Traffic Control Supplies Fund (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $15,231.
For Action
Approved on Consent Agenda (9-0)
Ordinance 82-O-17, Authorizing 2017 A, B and C General Obligation Bond
Issues
Introduction of Ordinance 82-O-17 providing for the issuance of one or more
series of not to exceed $14,500,000 General Obligation Corporate Purpose
Bonds, Series 2017A, one or more series of not to exceed $9,665,000
General Obligation Refunding Bonds, Series 2017B, and one or more series
of not to exceed $5,000,000 Taxable General Obligation Corporate Purpose
Bonds, Series 2017C of the City of Evanston, Cook County, Illinois, for capital
improvement and refunding purposes, authorizing the execution of one or
more bond orders in connection therewith, providing for the levy and collection
of a direct annual tax for the payment of the principal of and interest on said
bonds, authorizing and directing the execution of an escrow agreement in
connection with said bonds, and authorizing and directing the sale of said
bonds at public competitive sale. The ordinance will be completed and signed
after the bond sale date, which is tentatively scheduled for September 28,
2017.
For Introduction
Referred to Committee
Ordinance 77-O-17, Decreasing the Number of Class I Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance
77-O-17, amending the City Code Subsection 3-4-6-(I) to decrease the
number of authorized Class I liquor licenses from three (3) to two (2).
45 of 503
For Introduction
Referred to Committee
Ordinance 78-O-17, Increasing the Number of Class D Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance
78-O-17, amending the City Code Subsection 3-4-6-(D) to increase the
number of authorized Class D liquor licenses from fifty-five (55) to fifty-six (56)
and permit issuance of a Class D license to The Barn Investment, LLC d/b/a
The Barn (“Company”) located at 1016 Church Street (Rear). In April 2017,
City Council granted Company representative Amy Morton’s application and
request to change its liquor license from Class D to Class I. The Company has
subsequently decided to revert back to its original Class D Liquor License.
For Introduction
Referred to Committee
Ordinance 69-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
City Council adoption of Ordinance 69-O-17, amending of City Code Section
10-11-18(H) City Council Agenda August 14, 2017 Page 10 of 12 adding:
eligibility for residents on Lake Shore Boulevard, west side, from Greenleaf
Street north to Hamilton Street and 1145 Sheridan Road.
For Action
Approved on Consent Agenda (9-0)
Ordinance 70-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
City Council adoption of Ordinance 70-O-17, amending of City Code Section
10-11-18(G) adding Residents Parking Only on: Harrison Street, both sides,
Hartrey Avenue to the alley east of Prairie Avenue; and Prairie Avenue, both
sides; alley south of Central Street to Lincoln Street, to read 7:00 a.m. to
10:00 a.m., Monday through Saturday.
For Action
Approved on Consent Agenda (9-0)
Ordinance 44-O-17, Amending Various Sections of Title 6 of the City Code to
Modify Notice Requirements for Zoning Applications and Hearings
The Plan Commission and staff recommend adoption of Ordinance 44-O-17,
approving the Zoning Ordinance Text Amendment to amend the Zoning
Ordinance to establish applicant’s responsibility for mailed noticing
46 of 503
requirements for planning and zoning cases requiring a 250 foot radius. The
proposal allows the City to contract the mailing of notices for planning and
zoning cases to a third party service and makes the applicant responsible for
cost of the mailing service.
For Introduction
Referred to Committee
Ordinance 45-O-17, Amending City Code Sections 6-4-1-9(A)(4) and 6-18-3,
Granting Zoning Administrator Authority to Establish the Front Lot Line
The Plan Commission and staff recommend adoption of Ordinance 45-O-17,
approving the Zoning Ordinance Text Amendment to codify staff authority to
determine the front lot line of a corner lot
For Introduction
Referred to Committee
Ordinance 79-O-17, Granting Major Zoning Relief for Open Parking and a
Rear Setback for an Addition at 325 Greenwood Street
City Council adoption of Ordinance 79-O-17 granting major zoning relief to
demolish a one-car detached garage and establish one open parking space in
the east interior side yard with a .5’ east interior side yard setback where 5’ is
required, a 12.9’ rear yard setback where 30’ is required to construct a
one-story addition, and 46.6% building lot coverage where a maximum 30% is
allowed, in the R1 Single Family Residential District. The applicant has
complied with all zoning requirements and meets all of the standards for
variation for this district.
For Introduction & Action
Passed (9-0)
For Appointment
Parks and Recreation Board - Donald Michelin
For Action
Passed (9-0)
Motion made to
suspend rules
for
introduction
and action.
Special Orders of Business
2017 Budget Recommendations
Staff recommends the City Council a) Direct the City Manager to
implement measures to balance the budget; b) Consider recommended
revenue action provided to City Council separately.
Motion Ald
Revelle
Watch
47 of 503
For Discussion
Direction Provided
2016 Comprehensive Annual Financial Report
Staff recommends that City Council accept and file the Audited
Comprehensive Annual Financial Report.
For Action
Accept and Place on File
Motion: Ald.
Rainey
Watch
Robert Crown Community Center Update
Staff recommends the City Council review the status of the Robert Crown
Community Center Construction Project.
For Discussion
Direction Provided
Watch
Change Order No. 1 with Schroeder & Schroeder, Inc. for the 2017 Alley
and Street Improvement Project
City Council authorized the City Manager to execute Change Order No. 1
to the 2017 Alley and Street Improvements project with Schroeder &
Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount of
$144,892.50. This Change Order will expand the scope of work to include
widening and street resurfacing work on Callan Avenue from Howard
Street to Brummel Street. This will increase the contract amount from
$1,301,882.10 to $1,446,774.60. There will be no change to the contract
completion date of November 17, 2017. Funding will be provided from
Capital Improvement Fund 2017 General Obligation Bonds (Account
415.40.4117.65515 - 417206). This project was not budgeted, but funding
is available from savings in other projects.
For Action
Passed (6-3) Ald. Suffredin, Fleming, Wilson vote
(No)
Watch
Resolution 29-R-17, Authorizing City Manager to Negotiate and Execute a
Loan Agreement with Sweet Vendome, Inc. d/b/a Café Coralie
City Council adoption of Resolution 29-R-17, authorizing the City
Manager to Enter into a loan agreement with Sweet Vendome, Inc. (dba
Café Coralie) for an amount not to exceed $50,000 for equipment and
Watch
48 of 503
tenant build out for the city-owned property located at 633 Howard Street,
Evanston, IL. To purchase equipment needed for the bakery and coffee
shop, staff recommends a loan not to exceed $50,000 from two sources
of funds: 1) $25,000 from CDBG Economic Development (Account
215.21.5260.63064); and 2) $25,000 from the Economic Development
Business Attraction/Retention (Account 100.15.5300.62662). Details on
the budget/remaining balance of each fund can be found on the
corresponding Transmittal Memorandum. The proposed loan terms
include 3.0% interest with a 10-year term with no payments for the first 12
months. The owner will provide a personal guarantee for the loan. The
loan will also be secured with the equipment purchased with loan
proceeds.
For Action
Passed (8-1) Ald. Suffredin votes
(No)
Ordinance 54-O-17, Authorizing the City Manager to Execute a Lease of
City-Owned Property Located at 633 Howard with Sweet Vendome, Inc.
City Council adoption of Ordinance 54-O-17, authorizing the City Manager
to Enter into a Lease of City-Owned Real Property Located at 633
Howard Street, Evanston, IL with Sweet Vendome, Inc. (dba Café
Coralie). Staff City Council Agenda August 14, 2017 Page 8 of 12
recommends a total of $50,000 come from Economic Development
Business Attraction/Retention (Account 100.15.5300.62662) for the tenant
improvement allowance. The City Council approved a budget of $250,000
for 2017 for this account. To date, $96,791.73 has been committed,
leaving a $153,208.27 balance. Resolution 29-R-17, also for
consideration at this council meeting, includes a request for up to $25,000
from the same account for an interest bearing loan for equipment
purchase, with a ten year repayment period. A two-thirds majority of City
Council is required to adopt Ordinance 54-O-17.
For Action
Passed (9-0)
Watch
Ordinance 68-O-17, Authorizing the City Manager to Enter into a Real
Estate Contract for the Sale of City-Owned Property at 100 Chicago
Avenue to Harrington Brown, LLC
City Council adoption of Ordinance 68-O-17, “Authorizing the City
Manager to Enter into a Real Estate Contract for the Sale of Certain
City-Owned Real Property Located at 100 Chicago Avenue, Evanston,
Illinois.” A two-thirds majority of City Council is required to adopt
Ordinance 68-O-17.
Watch
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For Action
Passed (8-1) Ald. Suffredin votes
(No)
Ordinance 71-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Residents Parking Only
Districts
City Council adopt Ordinance 71-O-17, amending of City Code Sections
10-11-18(G) by including eligibility for the district for: Residents addresses
of 2542 – 2566 Prairie Avenue, 2002-B Central Street and 2002-C Central
Street.
For Action
Passed (9-0)
Watch
Ordinance 47-O-17, Granting Landmark Status to the Building and Lot of
Record at 1726 Hinman Avenue
Dismissal of Ordinance 47-O-17 designating 1726 Hinman Avenue
(building and lot) as an Evanston Landmark. This Ordinance was
continued from the June 26, 2017 meeting to August 14, 2017 for Action.
Per Section 2-8-5(G)1 of the City Code, the City Council shall act within
120 days of receiving the recommendation of the Preservation
Commission. The recommendation was transmitted to the City Council on
April 26, 2017; therefore 120 days following is August 23, 2017.
For Introduction & Action
Failed (7-2) Ald. Fiske and Rainey voted yes.
Watch
Call of the Wards
Ward
1:
Alderman Fiske announces 1st ward meeting on September 5th. Alderman Fiske
talks about the 1726 Hinman property.
Watch
Ward
2:
Alderman Braithwaithe thanks Fire station No. 4 staff for helping host the second
ward meeting. Alderman Braithwaithe comments on the Main street project.
Alderman Braithwaithe requests a budget memo of the infrastructure projects that
were discussed in the 2nd and 5th ward.
Watch
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Ward
3:
Alderman Wynne announces her office hours open to constituents on September
7th from 7 am to 10 am. Alderman Wynne offers condolences to the family of John
Maxwye.
Watch
Ward
4:
Alderman Wilson makes a reference for the law and police department to draft an
ordinance to expunge non convicted juvenile records.
Watch
Ward
5:
Alderman Simmons announces the Community Mixer on August 20th, 2017.
Alderman Simmons announces Family Fun Walk/ Run on August 26th at
Fleetwood Jourdain. Alderman Simmons announces 5th ward meeting on
Thursday August 17,2017.
Watch
Ward
6:
Alderman Sufferdin announces an act of vandalism to a constituent’s sign on their
property.
Watch
Ward
7:
Alderman Revelle announces a habitat restoration and passive recreation
presentation for the Canal Shores Golf Course
Watch
Ward
8:
Alderman Rainey announces two properties in Evanston placed on the tax
property roll.
Watch
Ward
9:
Alderman Fleming extends her condolences to a young man who lost his life on
August 14, 2017. Alderman Fleming requests staff to juvenile arrests. Alderman
Fleming thanks constituents for attending the national night out. Alderman
Fleming announces 9th ward meetings on August 24th at 7:00 Pm and August
26th 9th ward meetings.
Watch
Adjornment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned at 10pm.
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, September 11, 2017
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF AUGUST 14, 2017
III. ITEMS FOR CONSIDERATION
(A1) Payroll – July 24, 2017 through August 06, 2017 $ 3,142,003.32
Payroll – August 07, 2017 through August 20, 2017 $ 2,961,853.64
(A2) Bills List – September 12, 2017 $ 5,226,771.99
For Action
(A3.1) Contract Extension with Dunbar Armored, Inc. for Armored Car Services
Staff recommends that City Council authorize the City Manager to execute
contract extension #1 for the Armored Car Services to Dunbar Armored, Inc., (50
Schilling Road, Hunt Valley, MD) in an estimated fourth year amount of
$84,611.67. Funding will be from the following: General Fund (Account
100.15.1560.62431 with a budget of $17,000; and Parking Fund (Account
505.19.7005.62431) with a budget of $65,000. The additional funds of $1,611.67
is available in the Parking Fund and the fund will not exceed budget in 2017 as a
result of this expense.
For Action
(A3.2) Contract with Kenny Construction Company for 2017 CIPP Sewer
Rehabilitation Contract B
Staff recommends that City Council authorize the City Manager to execute a
contract for the 2017 CIPP Sewer Rehabilitation Contract B (Bid No. 17-44) with
Kenny Construction Company (2215 Sanders Road, Suite 400, Northbrook IL,
60062) in the amount of $339,459.00. Funding for this project is from the Sewer
Fund (Account 515.40.4535.62461 – 417010), which has a FY 2017 budget of
$655,000.
For Action
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(A3.3) Change Order No. 2 to the Water Treatment Plant Reliability Improvements
Project Agreement with Thieneman Construction, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 for the Water Treatment Plant Reliability Improvements
Project with Thieneman Construction, Inc. (“TCI”) (17219 Foundation Parkway,
Westfield, IN 46074) in the amount of $7,110.00 for safety modification to
shorewell ladders. This will increase the total contract amount from the current
contract price of $1,282,611.00 to $1,289,721.00, and extend the date of final
completion from October 29, 2017 to November 17, 2017. The Illinois
Environment Protection Agency (IEPA) has agreed to provide a loan from the
State Revolving Fund in an amount up to $1,634,816.00 for engineering and
construction of this project. This amount includes a contingency of 3%
($37,410.00) of the bid price of the project. With this funding, all eligible
engineering and construction costs will be funded by a loan repaid over 20 years
at 1.64% interest. IEPA loan funding for this work is being routed through the
Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094). This
project has an overall project allocation of $2,500,000 funded in 2016 and 2017.
For Action
(A3.4) Change Order No. 1 to the Water Treatment Chemical Liquid Aluminum
Sulfate Purchase from Affinity Chemical, LLC
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Water Treatment Chemical Liquid Aluminum Sulfate
(PO# 2017-00000040) with Affinity Chemical, LLC (P.O. Box 601298 Dallas, TX
75360) in the amount of $65,000.00. This will increase the total contract amount
from the current contract price of $118,250.00 to $183,250.00. Funding for the
purchase of Liquid Aluminum Sulfate (alum) is from Account 510.40.4220.65015,
which has a budget allocation of $465,000.00 for FY2017 and a YTD balance of
$173,922.00.
For Action
(A3.5) Residential Refuse Collection Contract Award to Groot Industries, Inc.
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Residential Refuse Collection Agreement,
with the option for one additional three (3) year extension, to Groot Industries,
Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and
transportation of residential refuse for an initial annual cost of $1,580,136.00. The
unit prices detailed in the transmittal memorandum are for the service year
starting on November 1, 2017 and ending on October 31, 2018. The unit prices
in future service years will be adjusted annually based on the change in the
Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding
will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a
FY2017 budget of $2,500,000.
For Action
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(A3.6) Condominium Refuse Collection Contract Award to Lakeshore Recycling
Systems
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Condominium Refuse Collection
Agreement, with the option for one additional three (3) year extension, to
Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the
collection and disposal of condominium refuse for a 2018 unit price of $6.25
resulting in an initial annual cost of $423,000.00. The unit price is for the service
year starting on November 1, 2017 and ending on October 31, 2018. The unit
prices in future service years will be adjusted annually based on the change in
the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items.
Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which
has a FY2017 budget of $418,000.
For Action
(A3.7) Residential Yard Waste Collection Contract Award to Lakeshore Recycling
Systems
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Residential Yard Waste Collection
Agreement, with the option for one additional three (3) year extension, to
Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the
collection and disposal of residential yard waste at the unit prices indicated in the
table below for an initial annual cost of $623,677.14. The unit prices detailed in
the transmittal memorandum are for the service year starting on November 1,
2017 and ending on October 31, 2018. The unit prices in future service years will
be adjusted annually based on the change in the Consumer Price Index (CPI-U)
for the Midwest Urban Area, All Items. Funding will be from the Solid Waste
Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000.
For Action
(A3.8) Stand Alone Food Scrap Collection Contract Award to Collective Resource,
Inc.
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to
negotiate and execute a five (5) year Stand Alone Food Scrap Collection
Agreement, with the option for one additional three (3) year period extension, to
Collective Resource, Inc. (803 Elmwood Ave, Evanston, IL) for the collection,
transportation and disposal of commercial food scrap at the service levels
displayed below to be charged to voluntarily participating commercial properties.
The unit prices detailed in the transmittal memorandum are for the service year
starting on November 1, 2017 and ending on October 31, 2018. The unit prices
in future service years will be adjusted annually based on the change in the
Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items.
For Action
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(A3.9) Implementation of Recycling Program for Multi-family Apartment Building
with 6-Units or Greater
Staff recommends that City Council receive, and hold in Committee until
September 25, 2017, staff’s recommendation to fully implement recycling
collection at multi-family apartments with 6-units and greater and create a
monthly service charge for this service to be performed by City employees.
For Action
(A3.10)Solid Waste Fund Analysis
Staff recommends that City Council receive, and hold in Committee until
September 25, 2017, staff’s report on Sanitation Service Charges. Staff requests
direction from Council on future sanitation service charges and the creation of a
fee structure for the collection and disposal of recyclable material from multi-
family apartments with 6-units or greater. Staff proposes introduction of
Ordinance(s) to modify the City Code in accordance with Council direction at the
September 25, 2017 meeting.
For Action
(A4) Resolution 72-R-17, Authorizing City Manager to Execute Renewal
Agreement with Hoffman House Catering for Senior Meal Food Programs at
Levy Center and Fleetwood-Jourdain Community Center
Staff recommends City Council adoption of Resolution 72-R-17 authorizing the
City Manager to execute a renewal contract with Hoffman House Catering (1530
Hubbard Ave., Batavia, IL) to provide a senior meal congregate program at the
Levy Senior Center and Fleetwood-Jourdain Community Center for a period of
October 1, 2017 through September 30, 2018 in the not–to-exceed amount of
$4.67 per lunch meal. Total meal program contract value is projected at
$38,765.00. This is a reimbursement meal program in which the total amount of
reimbursement the City will receive and expenses is solely dependent upon the
number of lunches served. The program will be reimbursed through a grant from
Age Options and donations received from attendees at the meal program.
Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center
meal program expenditure Accounts 100.30.3040.65025 & 100.30.3055.65025.
For Action
(A5) Resolution 70-R-17, Authorizing the City Manager to Execute a
Development and Affordable Housing Agreement for the Construction of a
Residential Home at 2005 Grey Avenue
Staff recommends City Council adoption of Resolution 70-R-17 authorizing the
City Manager to execute a Development and Affordable Housing Agreement
between the City, Evanston Township High School District No. 202 (“ETHS”),
and Community Partners for Affordable Housing (“CPAH”) for the construction of
a residential home at 2005 Grey Avenue.
For Action
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(A6) Ordinance 80-O-17, Authorizing the City Manager to Negotiate the Sale of
City-Owned Real Property Located at 2005 Grey Avenue to Evanston
Township High School District No. 202
Staff recommends adoption of Ordinance 80-O-17 authorizing the City Manager
to negotiate the sale of City-owned property at 2005 Grey Avenue to Evanston
Township High School (“ETHS”) according to the terms of the Development and
Affordable Housing Agreement with ETHS and Community Partners for
Affordable Housing for the development of 2005 Grey Avenue as Affordable
Housing. A two-thirds majority of City Council is required to adopt Ordinance 80-
O-17. Staff recommends suspension of the rules for Introduction and Action at
the September 11, 2017 City Council meeting.
For Introduction and Action
(A7) Ordinance 52-O-17, Authorizing the City Manager to Enter into a Real
Estate Contract for the Sale of City-Owned Property Adjacent to the
Evanston Public Library at 1714-1718 Chicago Avenue
Staff recommends City Council adoption of Ordinance 52-O-17, “Authorizing the
City Manager to Enter into a Real Estate Contract with MHDC SLF, LLC for the
Sale of Certain City-Owned Real Property Located at 1714-18 Chicago Avenue.”
A two-thirds majority of City Council is required to adopt Ordinance 52-O-17.
For Introduction
(A8) Ordinance 86-O-17, Amending City Code Title 10-11-1, Schedule 1,
Reducing the Speed Limit on Chicago Avenue between Dempster Street
and Sheridan Road from 30 MPH to 25 MPH
Staff recommends that City Council adopt Ordinance 86-O-17, reducing the
speed limit from 30 MPH to 25 MPH, on Chicago Avenue between Dempster
Street and Sheridan Road. Alderman Fiske recommends suspension of the rules
for Introduction and Action at the September 11, 2017 City Council meeting.
For Introduction and Action
(A9) Ordinance 84-O-17, Sale of Surplus Property
Staff recommends that City Council adopt Ordinance 84-O-17, directing the City
Manager to offer the sale of vehicles/equipment owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on Tuesday, October 24, 2017 or any other subsequent
America’s Online Auction as these vehicles/equipment become available, on a
timely basis, as a result of new vehicle replacements being placed into service.
For Introduction
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(A10) Ordinance 72-O-17, Amending City Code Section 11-2-11(B)
“Immobilization Program” by Amending Amount of Liable Tickets Need to
Immobilize a Vehicle from Five (5) to Three (3)
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 72-O-17, amending Title 11, Administrative
Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B):
Immobilization Program to read: “When the registered owner of a vehicle has
accumulated three (3) or more final determinations of parking and/or compliance
violation liability.”
For Introduction
IV. ITEMS FOR DISCUSSION
(APW1)Capital Improvement Plan Project Update
Staff will provide an update of the major Capital Improvement Plan (CIP)
projects.
For Discussion
(APW2)Northwestern University/Tax Exempt Property Analysis Update
Staff will discuss updated analysis on Northwestern University’s tax exempt
properties.
For Discussion
(APW3)Overtime Report from Departments
Staff will review the Department overtime reports. The Department reports are
from the two payroll periods from July 24 through August 20.
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of August 14, 2017
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: P. Braithwaite, A. Rainey, R. Simmons, T. Suffredin, C.
Fleming
STAFF PRESENT: H. Ford, D. Stoneback, W. Bobkiewicz, M. Lyons, E. Storlie,
T. Nunez, R. Voss, L. Biggs, E. Sanchez, P. Zalmezak, J.
Maiworm, DC Parrott, K. Danczak-Lyons, B. Dorneker, S.
Flax, J. Velan, R. Dahal
STAFF ABSENT: D. King, G. Farrar, G. Gerdes, S. Levine, Chief Eddington, P.
D’Agostino, E. Thomas-Smith, L. Hemingway, Chief Scott, P.
Polinski, A. Villamin, I. Ogbo, J. Leonard, S. Nagar, K.
Richardson
PRESIDING OFFICIAL: Ald. Braithwaite
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
A quorum being present, Ald. Braithwaite called the meeting to order at
6:11p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 24, 2017
Ald. Rainey moved to accept the Minutes of July 24, 2017 A&PW meeting as
submitted, seconded by Ald. Suffredin.
The Minutes of the July 24, 2017 A&PW meeting were approved
unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(A1) Payroll – July 10, 2017 through July 23, 2017 $ 3,135,617.50
For Action
Ald. Fleming moved to recommend approval of the City of Evanston Payroll
July 10, 2017 through July 23, 2017 in the amount of $3,135,617.50,
seconded by Ald. Rue Simmons.
At Ald. Fleming’s inquiry, Public Works Agency Director Stoneback explained
that Northwestern is voluntarily paying half the cost of dumpsters for off campus
student move out rather than the City charging the property owners for a special
pick up. He add that the City does not recover the full cost of the service to
perform a special pick up. The current rate was established by the previous City
Council.
Deputy City Manager Erika Storlie explained that the City had discussions with
Northwestern and the understanding is that the university would like to get rid of
DRAFT -
NOT APPROVED
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Page 2; Rev. 8/9/2017 9:29 AM
the dumpsters and allow the landlords to be billed for special pickups. She noted
that the City does not have the capacity to collect all of the material and would
have to contract out to meet the volume of the necessary service.
Ald. Rainey said the university should fully assume this cost. It is shameful that
they are trying to transfer the cost to the landlord. Deputy City Manager Storlie
will speak with Ald. Fiske to have this item discussed at the next NU City
Committee meeting.
Ald. Rainey requested information regarding rental rates and unit sizes for TBRA
vouchers provided by HOME Funds.
The Committee voted 5-0 to approve the payroll.
(A2) Bills List – August 15, 2017 $ 5,613,710.30
Credit Card Activity – Period Ending June 30, 2017 $ 242,760.91
For Action
Ald. Fleming moved to recommend approval of the City of Evanston Bills
through August 15, 2017 in the amount of $5,613,710.30 and credit card
activity for the period ending June 30, 2017, seconded by Ald. Rue
Simmons.
The Committee voted 5-0 to approve the bills and credit card activity.
(A3.1) Contract Extension with Morton Salt Company for Purchase of Salt
Staff recommends City Council authorize the City Manager to execute a one-year
contract extension for the purchase of up to 7,500 tons of rock salt from Morton
Salt Company (123 N. Wacker Drive, Chicago, IL) at a cost of $47.35 per ton for
a winter season total of $355,125.00. Funding for this purchase will be provided
from the Snow and Ice Control Fund (Account 100.40.4550.65015), which has a
budget of $384,100 and a YTD balance of $279,068.53 before this transaction.
Staff anticipates needing to spend approximately another $24,000 in FY 2017.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute a one-year contract extension for the purchase of up to 7,500
tons of rock salt from Morton Salt Company at a cost of $47.35 per ton for a
winter season total of $355,125.00, seconded by Ald. Fleming.
At Ald. Rainey’s inquiry, Bureau Chief Jim Maiworm explained that we currently
have 3,500 tons of rock salt in storage. The additional $24,000 discussed was in
anticipation of some snow expected in December. Our strategy is to order what
we use storm by storm to keep onsite inventory at all times.
The Committee voted unanimously 5-0 to approve the contract extension.
(A3.2) Sole Source Purchase of Tallmadge Street Light Poles and Parts
Staff recommends City Council authorize the City Manager to approval the sole
source purchase of 20 Union Metal Tallmadge street light poles and 20
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Luminaire cage assemblies from Graybar Electric (9222 Orly Road, Indianapolis,
IN 46241-9607) in the amount of $60,778.40 for the 20 poles and $37,475.60 for
the 20 Luminaire cages for a grand total of $98,254.00. Funding for this purchase
will come from Capital Improvement Fund – Streetlight Purchase (Account
415.40.4117.417022) budgeted in the amount of $100,000.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to approval the sole source purchase of 20 Union Metal Tallmadge
street light poles and 20 Luminaire cage assemblies from Graybar Electric
in the amount of $60,778.40 for the 20 poles and $37,475.60 for the 20
Luminaire cages for a grand total of $98,254.00, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the purchase.
(A3.3) Contract with Black & Veatch Corporation for 2017-2018 Hydraulic
Modeling Services
Staff recommends City Council authorize the City Manager to execute a contract
for 2017-2019 Hydraulic Modeling Services (RFP 17-37) with Black & Veatch
Corporation (Two North Riverside Plaza, Suite 2050, Chicago, IL 60606) in the
not-to-exceed amount of $50,000 per year for the next three years (2017, 2018,
and 2019). Funding for these services in 2017 will be provided from the Water
Fund (Account 510.40.4225.62180 – 717016) which has a budget allocation of
$280,000 (of which $50,000 is allocated for hydraulic modeling services). Staff
proposes to budget $50,000 for hydraulic modeling services in this same account
in future years.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for 2017-2019 Hydraulic Modeling Services
(RFP 17-37) with Black & Veatch Corporation in the not-to-exceed amount
of $50,000 per year for the next three years, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the contract.
(A3.4) Capital Improvement Plan Administration
Staff recommends Council discussion of Capital Improvements Plan
administration as outlined in corresponding transmittal memorandum.
For Action: Accept and Place on File
Ald. Braithwaite moved to recommend approval of the Capital
Improvements Plan administration, seconded by Ald. Fleming.
At Ald. Fleming’s inquiry, Assistant City Manager Lyons discussed the CIP mid-
year adjustment process. He suggested providing a quarterly status report on
CIP funding. He will also include a more detailed listing historically of capital
planning policy goals.
The Committee voted unanimously 5-0 to accept and place the report on
file.
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(A3.5) Contract with Structures Construction LLC for Dempster Beach Office
Renovations
Staff recommends that City Council authorize the City Manager to execute a
contract for the Dempster Beach Office Renovations (Bid No. 17-40) with
Structures Construction LLC (2300 W. Diversey Avenue, Chicago, IL) in the
amount of $249,297.00. Funding will be provided from the Capital Improvement
Program 2017 General Obligation Bonds for Dempster Beach Office Renovations
(Account No. 415.40.4117.65515 – 617015), which has an FY 2017 budget
allocation of $200,000. Additional funding is available through the delay of the
Church Street Harbor South Pier Reconstruction, which has $291,060 in
uncommitted funds.
For Action
Ald. Fleming moved to recommend City Council authorize the City Manager
to execute a contract for the Dempster Beach Office Renovations (Bid No.
17-40) with Structures Construction, LLC in the amount of $249,297.00,
seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the contract.
(A3.6) Contract with Copenhaver Construction, Inc. for the Gibbs Morrison Site
Improvement Project
Staff recommends that City Council authorize the City Manager to execute a
contract for the Gibbs Morrison Site Improvement Project (Bid No. 17-43) with
Copenhaver Construction, Inc. (75 Koppie Drive, Gilberts, IL) in the amount of
$371,345.00. Funding is from the 2017 Capital Improvement Fund for the Gibbs
Morrison Site Improvements in the following amounts: $163,000 from 2016 G.O.
Bonds, $18,345 from 2017 G.O. Bonds, and $190,000 from the Sewer Fund.
Detailed account information can be found in the corresponding transmittal
memorandum.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute a contract for the Gibbs Morrison Site Improvement Project (Bid
No. 17-43) with Copenhaver Construction, Inc. in the amount of
$371,345.00, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the contract.
(A3.7) Contract for Engineering Services with Wiss, Janney, Elstner Associates
related to the Service Center Emergency Repair Project
Staff recommends City Council authorize the City Manager to execute a contract
for engineering services related to the Service Center Emergency Repair Project
with Wiss, Janney, Elstner Associates (330 Pfingsten Road, Northbrook, IL) in
the amount of $44,300.00. Funding will be provided from the Capital
Improvement Program 2017 General Obligation Bonds. There is no FY 2017
budget allocation for this project, but funding is available through the delay of the
Church Street Harbor South Pier Reconstruction, which has $241,763 in
uncommitted funds. The account number for this project is 415.40.4117.62145 –
617023.
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For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a contract for engineering services related to the
Service Center Emergency Repair Project with Wiss, Janney, Elstner
Associates in the amount of $44,300.00, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to approve the contract.
(A3.8) Contract with Insituform Technologies USA, LLC for Large Diameter Sewer
Rehabilitation – Mulford Street Part 2
Staff recommends that City Council authorize the City Manager to execute a
contract for the amount of $365,330.00 with Insituform Technologies USA, LLC
(17988 Edison Avenue, Chesterfield, MO 63005) for the Large Diameter Sewer
Rehabilitation – Mulford Street Part 2 (Bid No. 17-26), contingent upon receiving
the appropriate loan funding from the Illinois Environmental Protection Agency
(IEPA). It is anticipated that the IEPA will provide loan funding from the State
Revolving Fund in an amount up to $376,289.90 for construction of this project.
This amount includes a contingency of up to 3% above the bid price of the
project. With this funding, all eligible construction costs would be funded by a
loan repaid over 20 years at 1.76% interest. IEPA loan funding for this work will
be routed through the Sewer Fund, Capital Improvement Account
515.40.4535.65515 – 417012, which has an FY 2017 budget allocation of
$600,000 for this project.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for the amount of $365,330.00 with
Insituform Technologies USA, LLC for the Large Diameter Sewer
Rehabilitation – Mulford Street Part 2 (Bid No. 17-26), contingent upon
receiving the appropriate loan funding from the Illinois Environmental
Protection Agency (IEPA State Revolving Fund in an amount up to
$376,289.90 for construction of this project, seconded by Ald. Fleming.
At Ald. Rainey’s inquiry, Public Works Agency Director Stoneback confirmed that
this sewer discharges to the 54 inch interceptor on McCormick and carries to the
sewage treatment plant at Howard and McCormick.
The Committee voted unanimously 5-0 to approve the contract.
(A3.9) Sole Source Contract with C.T.R. Systems, Inc. for Emergency Sewer
Repair at 2750 Lincolnwood Drive
Staff recommends City Council authorize the City Manager to execute a sole
source contract for Emergency Sewer Repair with C.T.R. Systems, Inc. (7400
Waukegan Rd. Suite #102, Niles, IL 60714) in the amount of $28,500. Funding
for this work will be provided from the Sewer Fund (Account 515.40.4535.65515
– 417027), which has a FY 2017 budget allocation of $2,626,000 ($75,000
specifically allocated for emergency sewer repairs) and a remaining balance of
$1,483,796.
For Action
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Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute a sole source contract for Emergency Sewer Repair
with C.T.R. Systems, Inc. in the amount of $28,500, seconded by Ald.
Fleming.
The Committee voted unanimously 5-0 to approve the contract.
(A3.10)Change Order No. 1 with Schroeder & Schroeder, Inc. for the 2017 Alley
and Street Improvement Project
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 to the 2017 Alley and Street Improvements project with
Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount
of $144,892.50. This Change Order will expand the scope of work to include
widening and street resurfacing work on Callan Avenue from Howard Street to
Brummel Street. This will increase the contract amount from $1,301,882.10 to
$1,446,774.60. There will be no change to the contract completion date of
November 17, 2017. Funding will be provided from Capital Improvement Fund
2017 General Obligation Bonds (Account 415.40.4117.65515 - 417206). This
project was not budgeted, but funding is available from savings in other projects.
For Action
Ald. Fleming moved to recommend City Council authorize the City Manager
to execute Change Order No. 1 to the 2017 Alley and Street Improvements
project with Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL
60076) in the amount of $144,892.50, seconded by Ald. Rainey.
Ald. Suffredin asked for clarification if the project is not approved tonight. Capital
Planning and Engineering Bureau Chief Lara Biggs explained that the
engineering design for the widening of Callan was approved a few months ago.
One of the benefits of widening Callan is the additional parking it will create, but it
also includes the general resurfacing of the street. Staff was planning to include
this project in the proposal of 2018 capital improvement projects under normal
resurfacing and it would have been widened at that time. However, it was moved
forward into the current year.
At Ald. Fleming’s inquiry, Assistant City Manager Lyons explained that this
project was moved up because the engineering plan was already approved by
City Council. Staff had clear direction to proceed at the time funds were
available.
The Committee voted 3-2 with Alds. Suffredin and Fleming voting against
approval of the contract.
(A3.11)Purchase of Two Vehicles from Currie Motors for Administrative Services
and One Excavator from Burris Equipment for Public Works Agency
Staff recommends City Council approval of the purchase of two (2) Ford Escape
Vehicles for the Administrative Services Department Parking Division and one (1)
Wacker Neuson Excavator for the Public Works Agency (PWA), Operations and
Maintenance Bureau. The Ford replacement vehicles will be purchased from
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Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of
$43,846.00 through the Northwest Municipal Conference Suburban Purchasing
Competitive Bid. The Excavator will be a single-source purchase from Burris
Equipment (2216 N. Greenbay Road, Waukegan, IL 60087) in the amount of
$101,620.00. Funding of $43,846 is provided by the FY 2017 Parking Fund
(Account 505.19.7005.62509), with a budget of $200,000. Budget remaining in
this account after this purchase is $151,654. Funding of $101,620 is provided by
the FY 2017 Water Fund (Account 510.40.4230.65550), with a budget of
$186,300. Budget remaining in this account after this purchase is $24,470.
For Action
Ald. Rainey moved to recommend City Council approval of the purchase of
two (2) Ford Escape Vehicles for the Administrative Services Department
Parking Division and one (1) Wacker Neuson Excavator for the Public
Works Agency (PWA), Operations and Maintenance Bureau, seconded by
Ald. Fleming.
The Committee voted unanimously 5-0 to approve the purchases.
(A3.12)Agreement with Passport Parking, Inc. to Provide Mobile Payments for
Parking, Citation Management Platform and Digital Permitting
Staff recommends City Council authorize the City Manager to execute a sole
source agreement with Passport Parking, Inc., (1300 S Mint St. Charlotte, NC
28203) to provide a unified citation management, digital permit and mobile
payment platform for parking in Evanston. Passport will receive $1.25 per citation
paid and there will be no implementation fees or ongoing support costs for this
service. Based on historical data of the number of citations paid in 2016, this will
be a $60,000 per year reduction in costs for a total not to exceed cost of
$260,000 per year. The agreement is for 2 years and there are 2 additional (1)
year optional renewal periods. There is no funding impact for 2017 as the citation
management portion of the project is projected to go live in January 2018. The
2018 budget will be adjusted to reflect $20,000 in annual savings (remaining
savings are projected to be allocated toward separate Cash Receipting and
Accounts Receivable system). General Fund BU 100.15.1560.62449 with a 2017
Budget of $320,000 will be reduced in the 2018 budget to $300,000.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a sole source agreement with Passport Parking, Inc.,
to provide a unified citation management, digital permit and mobile
payment platform for parking in Evanston, seconded by Rue Simmons.
The Committee voted unanimously 5-0 to approve the agreement.
(A4) Resolution 68-R-17, Authorizing City Manager to Enter into Two Four-Month
Lease Agreements for Vacant Studio Spaces at Noyes Cultural Arts Center
Staff recommends City Council adoption of Resolution 68-R-17 authorizing the
City Manager to enter into an agreement for a four (4) month lease with Sarah
Kaiser and a four (4) month lease with Meagan Adams for vacant studios at the
Noyes Cultural Arts Center.
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For Action
Ald. Rue Simmons moved to recommend City Council adoption of
Resolution 68-R-17 authorizing the City Manager to enter into an agreement
for a four (4) month lease with Sarah Kaiser and a four (4) month lease with
Meagan Adams for vacant studios at the Noyes Cultural Arts Center,
seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the lease agreement.
(A5) Resolution 29-R-17, Authorizing City Manager to Negotiate and Execute a
Loan Agreement with Sweet Vendome, Inc. d/b/a Café Coralie
Staff recommends City Council adoption of Resolution 29-R-17, authorizing the
City Manager to Enter into a loan agreement with Sweet Vendome, Inc. (dba
Café Coralie) for an amount not to exceed $50,000 for equipment and tenant
build out for the city-owned property located at 633 Howard Street, Evanston, IL.
To purchase equipment needed for the bakery and coffee shop, staff
recommends a loan not to exceed $50,000 from two sources of funds: 1)
$25,000 from CDBG Economic Development (Account 215.21.5260.63064); and
2) $25,000 from the Economic Development Business Attraction/Retention
(Account 100.15.5300.62662). Details on the budget/remaining balance of each
fund can be found on the corresponding Transmittal Memorandum. The
proposed loan terms include 3.0% interest with a 10-year term with no payments
for the first 12 months. The owner will provide a personal guarantee for the loan.
The loan will also be secured with the equipment purchased with loan proceeds.
For Action
Ald. Braithwaite confirmed that this item was removed from the agenda
because it was approved at the June Economic Development Committee
meeting in June.
(A6) Ordinance 54-O-17, Authorizing the City Manager to Execute a Lease of
City-Owned Property Located at 633 Howard with Sweet Vendome, Inc.
Staff recommends City Council adoption of Ordinance 54-O-17, authorizing the
City Manager to Enter into a Lease of City-Owned Real Property Located at 633
Howard Street, Evanston, IL with Sweet Vendome, Inc. (dba Café Coralie). Staff
recommends a total of $50,000 come from Economic Development Business
Attraction/Retention (Account 100.15.5300.62662) for the tenant improvement
allowance. The City Council approved a budget of $250,000 for 2017 for this
account. To date, $96,791.73 has been committed, leaving a $153,208.27
balance. Resolution 29-R-17, also for consideration at this council meeting,
includes a request for up to $25,000 from the same account for an interest
bearing loan for equipment purchase, with a ten year repayment period. A two-
thirds majority of City Council is required to adopt Ordinance 54-O-17. Staff
requests suspension of the rules for Introduction and Action at the August 14,
2017 City Council meeting.
For Introduction and Action
Ald. Braithwaite moved to recommend City Council suspend the rules and
adopt Ordinance 54-O-17, authorizing the City Manager to Enter into a
Lease of City-Owned Real Property Located at 633 Howard Street,
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Evanston, IL with Sweet Vendome, Inc. (dba Café Coralie) with a total of
$50,000 to come from Economic Development Business
Attraction/Retention for the tenant improvement allowance, seconded by
Ald. Rue Simmons.
At Ald. Suffredin’s inquiry, Ald. Rainey noted that this will not contribute to
parking congestion in the area because the business will operate mainly during
the day between 7am and 7pm.
Assistant City Manager Lyons added that Economic Development has kept an
eye on parking in its effort to expand businesses and revitalize Howard Street.
Ald. Rue Simmons supports this item as a regular Howard Street patron.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A7) Ordinance 68-O-17, Authorizing the City Manager to Enter into a Real
Estate Contract for the Sale of City-Owned Property at 100 Chicago Avenue
to Harrington Brown, LLC
Staff recommends approval of Ordinance 68-O-17, “Authorizing the City Manager
to Enter into a Real Estate Contract for the Sale of Certain City-Owned Real
Property Located at 100 Chicago Avenue, Evanston, Illinois.” A two-thirds
majority of City Council is required to adopt Ordinance 68-O-17. Staff requests
suspension of the rules for Introduction and Action at the August 14, 2017 City
Council meeting.
For Introduction and Action
Ald. Fleming moved to recommend suspension of the rules to approve
Ordinance 68-O-17, “Authorizing the City Manager to Enter into a Real
Estate Contract for the Sale of Certain City-Owned Real Property Located at
100 Chicago Avenue, Evanston, Illinois,” seconded by Ald. Rainey.
The Committee voted 4-1 with Ald. Suffredin voting against adoption of the
ordinance.
(A8) Ordinance 74-O-17, Amending the City Code to Establish a 4-Way Stop at
the Intersection of Marcy Avenue and Colfax Street
Staff recommends City Council adoption of Ordinance 74-O-17 amending
Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop at
the intersection of Marcy Avenue and Colfax Street. The estimated cost to install
two additional stop signs is $150.00. Funding will be through the General Fund-
Traffic Control Supplies Fund (Account 100.40.4520.65115), with a FY 2017
budget of $50,000, and a YTD balance of $15,231.
For Introduction
Ald. Rainey moved to recommend suspension of the rules to adopt
Ordinance 74-O-17 amending Section 10-11-5(D), Schedule V(D) of the City
Code to establish a 4-Way Stop at the intersection of Marcy Avenue and
Colfax Street, seconded by Ald. Suffredin.
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The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A9) Ordinance 82-O-17, Authorizing 2017 A, B and C General Obligation Bond
Issues
Staff recommends introduction of Ordinance 82-O-17 providing for the issuance
of one or more series of not to exceed $14,500,000 General Obligation
Corporate Purpose Bonds, Series 2017A, one or more series of not to exceed
$9,665,000 General Obligation Refunding Bonds, Series 2017B, and one or
more series of not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County, Illinois, for
capital improvement and refunding purposes, authorizing the execution of one or
more bond orders in connection therewith, providing for the levy and collection of
a direct annual tax for the payment of the principal of and interest on said bonds,
authorizing and directing the execution of an escrow agreement in connection
with said bonds, and authorizing and directing the sale of said bonds at public
competitive sale. The ordinance will be completed and signed after the bond sale
date, which is tentatively scheduled for September 28, 2017.
For Introduction
Ald. Suffredin moved to recommend introduction of Ordinance 82-O-17
providing for the issuance of one or more series of not to exceed
$14,500,000 General Obligation Corporate Purpose Bonds, Series 2017A,
one or more series of not to exceed $9,665,000 General Obligation
Refunding Bonds, Series 2017B, and one or more series of not to exceed
$5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series
2017C of the City of Evanston, Cook County, Illinois, for capital
improvement and refunding purposes, authorizing the execution of one or
more bond orders in connection therewith, providing for the levy and
collection of a direct annual tax for the payment of the principal of and
interest on said bonds, authorizing and directing the execution of an
escrow agreement in connection with said bonds, and authorizing and
directing the sale of said bonds at public competitive sale, seconded by
Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A10) Ordinance 77-O-17, Decreasing the Number of Class I Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance 77-
O-17, amending the City Code Subsection 3-4-6-(I) to decrease the number of
authorized Class I liquor licenses from three (3) to two (2).
For Introduction
Ald. Rue Simmons moved to recommend City Council adoption of
Ordinance 77-O-17, amending the City Code Subsection 3-4-6-(I) to
decrease the number of authorized Class I liquor licenses from three (3) to
two (2), seconded by Ald. Fleming.
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Page 11; Rev. 8/9/2017 9:29 AM
The Committee voted unanimously 5-0 to adopt the ordinance.
(A11) Ordinance 78-O-17, Increasing the Number of Class D Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn
Local Liquor Commissioner recommends City Council adoption of Ordinance 78-
O-17, amending the City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-five (55) to fifty-six (56) and permit
issuance of a Class D license to The Barn Investment, LLC d/b/a The Barn
(“Company”) located at 1016 Church Street (Rear). In April 2017, City Council
granted Company representative Amy Morton’s application and request to
change its liquor license from Class D to Class I. The Company has
subsequently decided to revert back to its original Class D Liquor License.
For Introduction
Ald. Rue Simmons moved to recommend City Council adoption of
Ordinance 78-O-17, amending the City Code Subsection 3-4-6-(D) to
increase the number of authorized Class D liquor licenses from fifty-five
(55) to fifty-six (56) and permit issuance of a Class D license to The Barn
Investment, LLC d/b/a The Barn (“Company”) located at 1016 Church Street
(Rear), seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to adopt the ordinance.
I. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Rainey motioned to adjourn. The meeting adjourned at 7:10pm.
68 of 503
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: September 06, 2017
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – July 24, 2017 through August 06, 2017 $ 3,142,003.32
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Payroll – August 07, 2017 through August 20, 2017 $ 2,961,853.64
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – September 12, 2017 $ 5,226,771.99
General Fund Amount – Bills list $ 980,976.25
General Fund Amount – Supplemental list $ 7,371.02
General Fund Total: $ 988,347.27
TOTAL AMOUNT OF BILLS LIST & PAYROLL $11,330,628.95
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Attachments:
Bills List
For City Council meeting of September 11, 2017 Items A1/A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
69 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
100 GENERAL FUND
100 GENERAL SUPPORT
10060 GENEVIEVE POLADIAN PARKING TICKET REFUND 5.00
21639 EYE MED VISION CARE VISION INVOICE 4,091.40
21640 METLIFE SMALL BUSINESS CENTER METLIFE DENTAL INSURANCE 19,933.53
21640 GUARDIAN GUARDIAN DENTAL INSURANCE 18,042.96
21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL-MONTHLY INVOICE 249.85
22725 VERIZON WIRELESS COMMUNICATION CHARGES 9,694.51
100 GENERAL SUPPORT Total 52,017.25
1300 CITY COUNCIL
62360 METROPOLITAN MAYORS CAUCUS 2016-2017 CAUCUS DUES 3,351.87
65095 OFFICE DEPOT OFFICE SUPPLIES 40.37
1300 CITY COUNCIL Total 3,392.24
1400 CITY CLERK
62457 MUNICIPAL CODE CORPORATION ORDINANCES CODES 3,772.00
1400 CITY CLERK Total 3,772.00
1505 CITY MANAGER
62295 KUMAR JENSEN REIMBURSEMENT: RENEWABLE ENERGY CONFERENCE 516.77
62295 WALTER BOBKIEWICZ REIMBURSEMENT: BIG TEN CONFERENCE 619.35
62360 STAR COMMUNITIES ANNUAL RENEWAL STAR COMMUNITIES MEMBERSHIP 1,000.00
62605 ALLEGRA PRINT & IMAGING CMO CARD PRINTING 505.00
65095 OFFICE DEPOT OFFICE SUPPLIES 109.75
1505 CITY MANAGER Total 2,750.87
1510 PUBLIC INFORMATION
62205 EVANSTON NOW, LLC BUDGET WORKSHOP AD 240.00
62210 MINUTEMAN PRESS BIKE THE RIDGE POSTERS 145.74
62210 ON TRACK FULFILLMENT INC.1ST WARD POSTCARDS 343.51
62490 MULTILINGUAL CONNECTIONS LLC EQUITY AND EMPOWERMENT TRANSLATION SERVICES 339.66
62490 LANGUAGE LINE SERVICES LANGUAGE LINE TRANSLATION SERVICES 0.86
1510 PUBLIC INFORMATION Total 1,069.77
1555 FINANCIAL ADMINISTRATION
62280 FEDERAL EXPRESS CORP.OVERNIGHT MAIL CHARGES 27.54
62280 FEDERAL EXPRESS CORP.SHIPPING 57.35
1555 FINANCIAL ADMINISTRATION Total 84.89
1560 REVENUE & COLLECTIONS
51565 EVANSTON/SKOKIE SCHOOL DISTRICT 65 2016-2017 MUNICIPAL TAX REIMBURSEMENT 39,773.39
51600 ARIEL PORCALLA BOUGHT HOME DOESN'T NEED LOT 32 SPACE 48.00
51625 EVANSTON/SKOKIE SCHOOL DISTRICT 65 2016-2017 MUNICIPAL TAX REIMBURSEMENT 3,783.65
52010 BRIAN SHEU WHEEL TAX OVERPAYMENT 38.00
62449 PROFESSIONAL ACCOUNT MANAGEMENT LLC PROCESSING AND MANAGEMENT OF PARKING TICKET AND PAYMENTS 57,002.71
65045 ILLINOIS SECRETARY OF STATE, VEHICLE *EVANSTON WHEEL TAX LIST 500.00
65095 OFFICE DEPOT OFFICE SUPPLIES 112.44
1560 REVENUE & COLLECTIONS Total 101,258.19
1570 ACCOUNTING
62110 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 56.93
62110 SIKICH LLP AUDIT FEES YE 123116 8,500.00
62280 FEDERAL EXPRESS CORP.OVERNIGHT SHIPPING CHARGES 17.82
62280 FEDERAL EXPRESS CORP.SHIPPING 18.09
62360 SAM'S CLUB DIRECT *SERVICE FEES 50.00
1570 ACCOUNTING Total 8,642.84
1575 PURCHASING
62185 AJILON TEMPORARY OFFICE STAFF - PURCHASING DIVISION 1,031.25
1575 PURCHASING Total 1,031.25
1580 COMMUNITY ARTS
66040 JILL KING-WYNN EVANSTON ODYSSEY RECEPTION REIMBURSEMENT 120.00
1580 COMMUNITY ARTS Total 120.00
1705 LEGAL ADMINISTRATION
62130 WEST GROUP PAYMENT CTR LEGAL RESEARCH 856.88
62509 SUSAN D BRUNNER HEARING OFFICER 1,320.00
62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,380.00
65010 WEST GROUP PAYMENT CTR LEGAL SUBSCRIPTIONS 152.00
65095 FEDERAL EXPRESS CORP.SHIPPING 16.91
1705 LEGAL ADMINISTRATION Total 3,725.79
1921 TAX ASSESSMENT ADVOCACY
66054 SENIORS CHOICE SENIOR CHOICE INVOICE 1,646.36
1921 TAX ASSESSMENT ADVOCACY Total 1,646.36
1929 HUMAN RESOURCE DIVISION
62160 ERGOMETRICS ERGOMETRICS ANNUAL LICENSE RENEWAL-TESTING SERVICES 1,200.00
62160 TRANS UNION CORP EMPLOYMENT TESTING-TRANS UNION CORP 163.18
62509 ESPYR EAP CONSULTING SERVICES-MONTHLY INVOICE 671.40
65095 ALLEGRA PRINT & IMAGING OFFICE SUPPLIES 83.00
65125 MARK VEND COMPANY SUMMER EMPLOYEE APPRECIATION - ICE CREAM DAY 1,617.10
1929 HUMAN RESOURCE DIVISION Total 3,734.68
1932 INFORMATION TECHNOLOGY DIVI.
61060 REQUEST TECHNOLOGY, LLC CARLOS LEAL WORK DATES 7/24/17-8/4/17 3,600.00
62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE / SHORTED BILL 20.00
62175 IRON MOUNTAIN OSDP OFFSITE STORAGE SERVICES 707.18
62340 CDW GOVERNMENT INC.CISCO SMARTNET LICENSE RENEWAL 54,445.68
62340 ESRI RENEWAL DATABASE AND MAPPING SOFTWARE 19,650.00
62340 AGILE IT, INC.CONSULTING SERVICES OUTSIDE OF SCOPE WORK 530.00
62341 COMMUNICATIONS REVOLVING FUND *COMMUNICATION CHARGES 450.00
62360 ILLINOIS GMIS MEMBERSHIP DUES 600.00
62380 XEROX CORPORATION COPIER CHARGES 757.37
62380 CHICAGO OFFICE TECHNOLOGY GROUP COPY CHARGES 688.80
64505 COMCAST CABLE CABLE SERVICE 3,943.28
64505 AT & T COMMUNICATION CHARGES 43.55
64505 CALL ONE COMMUNICATION CHARGES 8,932.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,967.27
64540 VERIZON WIRELESS WIRELESS COMMUNICATION 42.12
64540 AT & T COMMUNICATION CHARGES 276.87
1932 INFORMATION TECHNOLOGY DIVI. Total 96,654.12
170 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
1941 PARKING ENFORCEMENT & TICKETS
52505 HERTZ DUPLICATE PAYMENT ON CITATION 22954072 40.00
52505 HERTZ OVERPAID CITATION 700854585 35.00
52505 SHEILA CUMMINGS PARKING TICKET REFUND 15.00
52505 NEIL E. NEHRING PARKING TICKET REFUND 35.00
52505 GJENCI POSHI DUPLICATE PAYMENT ON CITATION 700860146 40.00
64540 FEDERAL SIGNAL CORP.GENETIC LPR SERVER UPGRADE 8.4.2017 1,350.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 170.55
65095 OFFICE DEPOT OFFICE SUPPLIES 50.61
1941 PARKING ENFORCEMENT & TICKETS Total 1,774.17
1950 FACILITIES
62225 COMCAST CABLE COMMUNICATION CHARGES 31.58
62509 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 379.00
62509 H-O-H WATER TECHNOLOGY CHEMICAL WATER TREATMENT FOR HVAC EQUIPMENT VARIOUS FACILITIES 1,104.00
64005 COMED UTILITY SERVICES 138.07
64015 NICOR UTILITIES- NICOR 139.74
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 3,611.84
65050 MARK VEND COMPANY COFFEE 172.84
65050 TEMPERATURE EQUIPMENT CREDIT FOR HVAC EQUIPMENT -1,304.74
65050 TEMPERATURE EQUIPMENT EMERGENCY COMPRESSOR PURCHASE FOR 911 CENTER 3,839.57
1950 FACILITIES Total 8,111.90
2105 PLANNING & ZONING
62185 CJE SENIOR LIFE JULY T4E PAYMENT 680.00
62509 COURBANIZE, INC.MONTHLY FEE FOR ONLINE ENGAGEMENT TOOL 500.00
62509 COURBANIZE, INC.SERVICES FOR ONLINE ENGAGEMENT TOOL 190.48
62509 COURBANIZE, INC.SET-UP FEE FOR ONLINE ENGAGEMENT TOOL 1,000.00
2105 PLANNING & ZONING Total 2,370.48
2126 BUILDING INSPECTION SERVICES
52080 A & D HOME IMPROVEMENT LLC PERMIT 17ROOF-0251 REFUND 275.00
52080 LANKFORD CONSTRUCTION COMPANY PERMIT 17INTR-0169 REFUND 574.78
52080 POWER HOME REMODELING REFUND PERMIT 17ROOF-0107 510.00
52080 HOME DEPOT PERMIT 17WNDR-0080 REFUND 124.00
52080 HOME DEPOT PERMIT 17WNDR-0166 REFUND 88.00
62236 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 151.60
62295 ILLINOIS FIRE INSPECTORS ASSOCIATION SOLAR PLAN REVIEW COURSE - GARESCHE AND ASILIS ATTENDING 190.00
62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 100.00
62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 6,486.95
2126 BUILDING INSPECTION SERVICES Total 8,500.33
2128 EMERGENCY SOLUTIONS GRANT
67110 CONNECTIONS FOR THE HOMELESS #6 ESG DISBURSEMENT FOR 2016 GRANT 5,596.92
67110 CONNECTIONS FOR THE HOMELESS #7 ESG DISBURSEMENT FOR 2016 GRANT 10,384.78
2128 EMERGENCY SOLUTIONS GRANT Total 15,981.70
2205 POLICE ADMINISTRATION
62210 THE PRINTED WORD, INC.PRINTING SERVICES - POLICE CASE FORMS 182.00
62225 CARRIER CORPORATION SERVICE AGREEMENT 1,648.00
62272 WEST PUBLISHING CORP. DBA THOMSON REUTERS WEST INFORMATION CHARGES 487.60
62280 FEDERAL EXPRESS CORP.OVERNIGHT MAIL CHARGES 32.52
62360 NORTHWEST POLICE ACADEMY ANNUAL MEMBERSHIP 50.00
62490 EDDINGTON, RICHARD REIMBURSEMENT - NORTAF DINNER 55.24
62509 PATTEN INDUSTRIES DIESEL GENERATOR PREVENTIVE MAINTENANCE AGREEMENT 2017 RENEWAL 530.00
62509 SUPERION, LLC MAINTENANCE AGREEMENT - CITATION/ARREST 3,733.50
64540 VERIZON WIRELESS COMMUNICATION CHARGES 91.06
2205 POLICE ADMINISTRATION Total 6,809.92
2210 PATROL OPERATIONS
62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 176.00
65020 J. G. UNIFORMS, INC UNIFORM 67.00
65020 J. G. UNIFORMS, INC UNIFORM - TRAFFIC UNIT 397.25
65020 J. G. UNIFORMS, INC UNIFORM - VEST 1,831.90
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - HELMET/SHIELD 265.00
65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 2,835.88
2210 PATROL OPERATIONS Total 5,573.03
2230 JUVENILE BUREAU
62770 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 100.00
2230 JUVENILE BUREAU Total 100.00
2240 POLICE RECORDS
65095 OFFICE DEPOT OFFICE SUPPLIES-142.46
2240 POLICE RECORDS Total 142.46
2251 311 CENTER
64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
2251 311 CENTER Total 10.02
2255 OFFICE-PROFESSIONAL STANDARDS
62770 NET TRANSCRIPTS, INC.TRANSCRIPTS 119.25
2255 OFFICE-PROFESSIONAL STANDARDS Total 119.25
2260 OFFICE OF ADMINISTRATION
62210 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 90.00
62295 COOK COUNTY SHERIFF'S TRAINING INST.TRAINING - NEW RECRUIT 5,035.20
62295 GEYER, MIKHAIL TRAINING/MEALS - CRIMINAL INTERDICTION WORKSHOP 45.00
62295 GEYER, MIKHAIL TRAINING/MEALS BASIC INVESTIGATION SKILLS 75.00
62295 CARTER, KENNETH TRAINING/MEALS BASIC INVESTIGATION SKILLS 75.00
62295 TAMBURRINO, CHRISTOPHER TRAINING/MEALS - CRIMINAL INTERDICTION WORKSHOP 45.00
62295 PILLARS, JAMES TRAINING/MEALS SUPERVISION OF POLICE PERSONNEL 150.00
62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - JULY 2017 317.75
62295 CITY OF EVANSTON PETTY CASH PETTY CASH - ADMINISTRATION 298.89
62295 EDDINGTON, RICHARD TRAVEL BIG TEN MGRS & POLICE CHIEF CONFERENCE 121.90
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - URBAN RIFLE/CARBINE TACTICAL 300.00
62295 NORTHWEST POLICE ACADEMY TRAINING - ASPECTS OF A CRITICAL INCIDENT 60.00
62295 TRITON COMMUNITY COLLEGE NEW RECRUITS TRAINING - TECH FEE 600.00
62295 ENDRE, MICHAEL TRAINING/MEALS SUPERVISION OF POLICE PERSONNEL 150.00
62295 SCOTT SOPHIER CIT TRAINING 90.00
62295 SCOTT SOPHIER TRAINING/MEALS FBI CRISIS NEGOTIATOR 75.00
62295 LEAKS, DENNIS TRAINING/TRAVEL - CIT TRAINING 223.00
62295 HEIDI BERNHARDT TRAINING/MEALS FINGERPRINT TRAINING 45.00
62295 JEREMY NIEMAN TRAINING/MEALS FBI CARBINE INSTRUCTOR 75.00
271 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
62295 TOSHA WILSON TRAINING/MEALS FBI CRISIS NEGOTIATOR 75.00
62295 THOMAS, MARVIN TRAINING/MEALS BASIC TRAFFIC CRASH INVESTING.75.00
62295 MIZELL, MARK TRAINING/MEALS ADVANCED DIGITAL EVIDENCE EXAM 225.00
62295 NICHOLAS CHIPOLET TRAINING/TRAVEL - VALOR TRAINING 81.00
62295 NINA GRIFFITH TRAINING/MEALS - CRISIS INTERVENTION 75.00
62295 CARLOS VERA TRAINING/MEALS - CRISIS INTERVENTION 75.00
62295 CHRISTOPHER W. TORTORELLO TRAINING - ADAMAX 2017 150.00
62295 CHRISTOPHER W. TORTORELLO TRAINING/MEALS - GANG SPECIALIST TRAINING CONF 45.00
62295 DANIEL G. KEELER TRAINING/MEALS MOTORCYCLE CRASH RECONSTRUCTION 75.00
62295 RICHARD A. TYSON TRAINING/MEALS BASIC TRAFFIC CRASH INVESTING.75.00
62295 RICHARD A. TYSON TRAINING/MEALS FINGERPRINT TRAINING 45.00
62295 IL HOMICIDE INVESTIGATORS ASSOCIATION TRAINING - ILHIA EIGHTH CONFERENCE 780.00
62295 MATTHEW KERLEY TRAINING/MEALS FBI CRISIS NEGOTIATOR 75.00
64565 COMCAST CABLE CABLE SERVICE 48.42
2260 OFFICE OF ADMINISTRATION Total 9,771.16
2270 TRAFFIC BUREAU
62490 NORTH SHORE TOWING TOW/DEBRIS CLEANUP 30.00
65125 MUNICIPAL ELECTRONICS INC RADAR CERT 330.00
2270 TRAFFIC BUREAU Total 360.00
2280 ANIMAL CONTROL
62225 ANDERSON PEST CONTROL PEST CONTROL 58.14
64015 NICOR UTILITIES - GAS 133.81
2280 ANIMAL CONTROL Total 191.95
2295 BUILDING MANAGEMENT
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,427.36
65125 GRAINGER, INC., W.W.LIGHT BULBS 74.97
65125 DUSTCATCHERS, INC.FLOOR MATS 140.25
2295 BUILDING MANAGEMENT Total 1,642.58
2305 FIRE MGT & SUPPORT
64540 VERIZON WIRELESS COMMUNICATION CHARGES 320.31
65020 TODAY'S UNIFORMS INC.UNIFORMS 1,443.50
65020 TODAY'S UNIFORMS INC.UNIFORMS 49.95
65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 475.95
2305 FIRE MGT & SUPPORT Total 2,289.71
2310 FIRE PREVENTION
53715 KALA CALLAHAN REFUND: PAID CEO IN ERROR 25.00
62245 PROMOS 911, INC.FIRE PREVENTION WEEK SUPPLIES 1,165.54
62245 PROMOS 911, INC.PUBLIC EDUCATION MATERIAL 824.24
62250 ZOLL DATA SYSTEMS SOFTWARE SUPPORT 550.00
2310 FIRE PREVENTION Total 2,564.78
2315 FIRE SUPPRESSION
53675 ANDRES MEDICAL BILLING AMBULANCE SERVICE - JULY 2017 6,379.69
62295 ALAN J. LERMER TRAINING-BAGGAGE 50.00
62295 ALAN J. LERMER TRAINING-MEALS 164.50
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIRE FIGHTER TRAINING 3,400.00
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 350.00
62295 VILLAGE OF ROMEOVILLE FIRE ACADEMY TRAINING PROP 100.00
62295 ADDISON FIRE PROTECTION DISTRICT #1 CPR INSTRUCTOR FEE 600.00
62509 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 606.47
62521 HENRICHSEN FIRE & SAFETY EXTINGUISHER MAINTENANCE 1,304.50
62522 AIR ONE EQUIPMENT AIR COMPRESSOR REPAIR 917.44
62522 AIR ONE EQUIPMENT BREATHING AIR QUALITY TEST 145.00
62522 AIR ONE EQUIPMENT COMPRESSOR SERVICE 353.00
62522 AIR ONE EQUIPMENT METER CALIBRATION 40.00
65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 41.22
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 52.80
65085 W S DARLEY & CO BATTERIES 298.62
65085 W S DARLEY & CO SMALL TOOLS 149.78
65085 RUSSO POWER EQUIPMENT REPAIR PARTS 423.07
65625 W S DARLEY & CO FIRE HOSE 1,017.28
65625 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 2,746.95
65625 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 83.60
2315 FIRE SUPPRESSION Total 19,223.92
2435 FOOD AND ENVIRONMENTAL HEALTH
61055 GOV TEMPS USA, LLC TEMP INSPECTORS-212399 1,372.70
61055 GOV TEMPS USA, LLC TEMPORARY EMPLOYEES-INSPECTORS 4,071.90
62471 ADAPCO, INC.WEST NILE VIRUS SUPPLY 1,950.00
62472 IDEXX DISTRIBUTION, INC.BEACH WATER TESTING EQUIPMENT 981.12
62474 VERIZON WIRELESS COMMUNICATION CHARGES 40.08
62477 CINTAS FIRST AID & SUPPLY RESTOCK OF FIRST AID KIT 45.73
62494 ILLINOIS STATE POLICE FINGERPRINTING FOR HOME DAYCARE 60.00
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 151.60
65075 FINEST COURIER LOGISTICS COURIER TO IDPH LABS 105.00
65075 FINEST COURIER LOGISTICS COURIER TO IDPH LABS 70.00
65095 OFFICE DEPOT OFFICE SUPPLIES 144.11
2435 FOOD AND ENVIRONMENTAL HEALTH Total 8,992.24
2440 VITAL RECORDS
62210 MSF GRAPHICS, INC.BIRTH AND DEATH RECEIPTS FORMS 309.10
62210 MSF GRAPHICS, INC.BIRTH CERTIFICATES CERTIFIED PAPER 998.56
2440 VITAL RECORDS Total 1,307.66
2455 COMMUNITY HEALTH
62371 THE URBAN GOURMAND WOW COOKING DEMONSTRATION 257.40
62371 DARLENE CANNON REFUND FOR WOMEN OUT WALKING REGISTRATION 9.00
62490 SPECIALTY PREMIUM GROUP RETHINK YOUR DRINK PROGRAM BOTTLES 2,072.33
2455 COMMUNITY HEALTH Total 2,338.73
3020 REC GENERAL SUPPORT
62210 ACTION PRINTING FALL LIFE MAGAZINE PRINTING 5,094.46
62375 SERVICE SANITATION INC PORTABLE TOILET RENTAL 320.00
62490 BENNISONS BAKERIES FARMERS MARKET 52.00
62490 DULCE CARAMEL CO.FARMERS MARKET 23.00
62490 CPT CATERING CORP DBA TASTEBUDZ FARMERS MARKET 24.00
62490 KATHERINE ANNE CONFECTIONS FARMERS MARKET 20.00
62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 88.00
62490 AMAZING KALE BURGER, INC.FARMERS MARKET 14.00
62490 SAFE HARBOR INVESTMENT HOLDINGS DBA AQUATERRA FARM FARMERS MARKET 29.00
372 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
62490 PHOENIX BEAN LLC FARMERS MARKET 40.00
62490 T&D SEASONINGS, INC D/B/A THE SPICE & TEA EXCHANGE FARMERS MARKET 10.00
62490 YAYA HOLDINGS LLC DBA CITY PRESS JUICE & BOTTLE FARMERS MARKET 12.00
62490 THE EATING WELL FARMERS MARKET 29.00
62490 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 94.75
62490 WINDY CITY GREENS FARMERS MARKET 6.00
62490 WISCONSIN FERMENTATION COMPANY, LLC FARMERS MARKET 10.00
62490 JON FIRST FARMERS MARKET 433.00
62490 TERESA'S FRUIT AND HERBS FARMERS MARKET 9.00
62490 LAKE BREEZE ORGANICS FARMERS MARKET 68.00
62490 LYON'S FARM FARMERS MARKET 71.00
62490 HENRY'S FARM FARMERS MARKET 155.00
62490 K & K FARM'S FARMERS MARKET 326.00
62490 KINNIKINNICK FARM FARMERS MARKET 67.00
62490 ED GAST FARMERS MARKET 80.00
62490 ELKO'S PRODUCE AND GREENHOUSE FARMERS MARKET 73.00
62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 90.00
62490 GENEVA LAKES PRODUCE FARMERS MARKET 29.00
62490 OLD TOWN OIL FARMERS MARKET 15.00
62490 M AND D FARMS FARMERS MARKET 66.00
62490 NOFFKE FAMILY FARM FARMERS MARKET 47.00
62490 NICHOLS FARM & ORCHARD FARMERS MARKET 168.00
62490 ZELDENRUST FARM FARMERS MARKET 115.00
62490 SEEDLING FARMERS MARKET 27.00
62490 K.V. STOVER AND SON FARMERS MARKET 159.00
62490 ORGANIC PASTURES FARMERS MARKET 25.00
62490 SMITS FARMS FARMERS MARKET 45.00
62490 GREAT HARVEST BREAD CO.FARMERS MARKET 21.00
62490 GREEN ACRES FARMERS MARKET 45.00
62490 DEFLOURED LLC FARMERS MARKET 33.00
62490 MARILYN'S BAKERY FARMERS MARKET 43.00
62490 SWEETY PIES BAKERY CAKERY CAFE, LLC FARMERS MARKET 51.00
62490 SHEEKAR DELIGHTS FARMERS MARKET 33.00
62490 RIVER VALLEY RANCH FARMERS MARKET 71.00
62490 PASSION HOUSE COFFEE ROASTERS FARMERS MARKET 17.00
62490 ENDLESS GREENS FARMERS MARKET 14.00
62513 SAM'S CLUB DIRECT *SUPPLIES: COMMUNITY PICNIC 158.47
64540 VERIZON WIRELESS COMMUNICATION CHARGES 390.12
3020 REC GENERAL SUPPORT Total 8,810.80
3025 PARK UTILITIES
64005 COMED UTILITY SERVICES 159.28
64015 NICOR UTILITIES- NICOR 50.28
3025 PARK UTILITIES Total 209.56
3030 CROWN COMMUNITY CENTER
62505 D.I.M.E.CAMP DANCE INSTRUCTOR 320.00
62505 MICHELLE A. VAN DER KARR DANCE INSTRUCTOR 640.00
62507 CLASSIC BOWL FIELD TRIP 283.50
62507 CLASSIC BOWL FIELD TRIPS 645.75
65025 EVANSTON TOWNSHIP HIGH SCHOOL SUMMER FOOD SNACK 3,050.00
65070 UNIFIRST CORPORATION JANITORIAL SUPPLY 18.72
65110 EXPRESS PRESS CAMP T-SHIRTS 167.58
3030 CROWN COMMUNITY CENTER Total 5,125.55
3035 CHANDLER COMMUNITY CENTER
62210 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER 85.70
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 34.32
62505 EVP ACADEMIES, LLC VOLLEYBALL PROGRAM INSTRUCTION 1,469.25
62505 DIANA UNGER INSTRUCTOR SERVICES FENCING PROGRAM INSTRUCTION 1,878.98
62505 CHESS WIZARDS, INC.INSTRUCTOR SERVICES-CHESS INSTRUCTION FOR CAMP 13,013.00
62505 E-TOWN TENNIS TENNIS INSTRUCTION 10,534.45
62505 3 POINT ATHLETICS SPORTS INSTRUCTION SERVICES 648.00
62505 PLAY-WELL TEKNOLOGIES INSTRUCTOR SERVICES-INSTRUCTION OF ENGINEERING BASED LEGO CAMP 8,750.00
62507 CLASSIC BOWL PEE WEE SPORTS CAMP FIELD TRIP 373.50
62507 CLASSIC BOWL SPORT CAMP FIELD TRIP 234.00
62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 171.00
62507 CLASSIC BOWL ULTIMATE ADVENTURE FIELD TRIP 594.00
62507 NICKEL CITY SPORTS CAMP FIELD TRIP 260.00
62507 NICKEL CITY ULTIMATE ADVENTURE FIELD TRIP 506.00
62507 SIX FLAGS GREAT AMERICA TICKETS FOR SPORTS CAMP SUMMER 2017 TRIP 5,064.00
62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 1,068.75
62507 LASER QUEST ULTIMATE ADVENTURE FIELD TRIP 572.00
62507 PUMP IT UP GLENVIEW SPORTS CAMP FIELD TRIP 389.00
62507 AMERICA'S ACTION TERRITORY CAMP FIELD TRIP 350.61
62507 AMERICA'S ACTION TERRITORY FIELD TRIP 179.80
65025 SAM'S CLUB DIRECT *SUPPLIES: EXTENDED CARE CAMP 130.18
415509 65095 OFFICE DEPOT OFFICE SUPPLIES 55.00
65110 EVANSTON IMPRINTABLES ZOMBIE CAMP PACKS AND BANDANAS 284.25
3035 CHANDLER COMMUNITY CENTER Total 46,645.79
3040 FLEETWOOD JOURDAIN COM CT
62225 STA-KLEEN INC.BAFFLE WITH CLIPS.41.00
62225 STA-KLEEN INC.CLEAN HOOD, LADES, UEL SERVICE CHARGE 380.00
62225 SUPERIOR INDUSTRIAL SUPPLY CAN LINER AND JUMBO TISSUE ROLLS 324.15
62225 SUPERIOR INDUSTRIAL SUPPLY FLOOR SEALER AND MOP HANDLE 157.19
62225 SUPERIOR INDUSTRIAL SUPPLY SQUEEGEE DELUXE WASHER 43.00
62225 SUPERIOR INDUSTRIAL SUPPLY URINAL SCREEN MAROLOSO 61.95
62225 CINTAS CORPORATION #769 CLEANING FLOOR MATS 103.54
62495 ANDERSON PEST CONTROL MONTHLY PEST SERVICE 42.23
62495 ANDERSON PEST CONTROL MONTHLY SERVICE FOR PEST CONTROL 76.56
62507 Ai BUS SERVICE LLC GREAT AMERICA FIELD TRIP 450.00
62507 Ai BUS SERVICE LLC LEE STREET BEACH FIELD TRIP 340.00
62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 775.75
62507 Ai BUS SERVICE LLC SANTA'S VILLAGE FIELD TRIP 350.00
62507 Ai BUS SERVICE LLC SHAKESPEARE THEATRE FIELD TRIP 225.00
62507 Ai BUS SERVICE LLC STORY TOWN IMPROVE FIELD TRIP 400.00
62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC RENTAL SECURITY 135.00
65020 EVANSTON IMPRINTABLES, INC.BALANCE ON SWEATSHIRTS 15.00
65025 SAM'S CLUB DIRECT *SUPPLIES: CLOSING PARTY 39.98
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CATERING LUNCH FOR SENIORS ON WEDNESDAYS.663.60
65110 COMCAST CABLE COMMUNICATION CHARGES 113.49
3040 FLEETWOOD JOURDAIN COM CT Total 4,737.44
473 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
3045 FLEETWOOD/JOURDAIN THEATR
62210 QUARTET COPIES PRINTING/CUTTING 58.50
62210 QUARTET COPIES PRINTING/MOUNTING 213.68
62505 CLUNIE, BASIL SUMMER SEASON PHOTOGRAPHER 300.00
62505 WARDEN, ANDREW TUNE PIANO 100.00
62505 CROTTY, LAUREN SEAMSTRESS WORK AND FABRIC 65.00
62511 SMAL, ZOFIA POP UP THEATRE DIRECTOR 220.00
62511 DUPONT, DAVID J.MUSICIAN FOR THEATRE RECEPTION AND CONCERT 300.00
3045 FLEETWOOD/JOURDAIN THEATR Total 1,257.18
3050 RECREATION OUTREACH PROGRAM
53565 ILLINOIS STATE BOARD OF EDUCATION -REFUND: OVERPAYMENT SFSP 270.56
65025 EVANSTON TOWNSHIP HIGH SCHOOL SUMMER FOOD 133,242.25
65025 HOME CITY ICE COMPANY SUMMER FOOD 1,177.39
3050 RECREATION OUTREACH PROGRAM Total 134,690.20
3055 LEVY CENTER SENIOR SERVICES
61062 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY PRIVATE RENTAL 240.00
62505 CONNELLY'S ACADEMY TAE KWON DO CLASSES- LEVY CENTER 3,710.40
62507 IDEAL CHARTER BUS FOR SENIOR TRIP DEC 306.50
62507 IDEAL CHARTER BUS FOR SENIOR TRIP NOV 419.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
65095 OFFICE DEPOT OFFICE SUPPLIES 6.57
3055 LEVY CENTER SENIOR SERVICES Total 4,692.49
3080 BEACHES
62490 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 37.90
65020 EXPRESS PRESS T-SHIRTS 111.60
65020 MAUI RIPPER INC.SWIMSUITS FOR MALE LIFEGUARD STAFF 1,544.75
65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 1,500.70
65045 PERFORMANCE HEALTH DBA ROLYAN BUOYS BARRIER FLOAT AND SUPPLIES 810.90
65095 OFFICE DEPOT OFFICE SUPPLIES 93.23
65125 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER CERTIFICATION 55.00
65125 SERVICE SANITATION INC SUPPLIES 93.00
3080 BEACHES Total 4,247.08
3095 CROWN ICE RINK
62210 GRACE PRINTING & MAILING PROGRAM PRINTING 550.00
62245 CITY LIGHTING PRODUCTS LIGHT BULBS 377.32
62245 FOX VALLEY FIRE & SAFETY FIRE SYSTEM INSPECTION 150.00
62245 FOX VALLEY FIRE & SAFETY SPRINKLER SYSTEM INSPECTION 192.00
62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 107.26
62245 JORSON & CARLSON ICE SCRAPER SHARPENED 37.67
62245 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR REPAIRS 8,091.00
62245 YOUR HOME PROJECTS FLOOR STRIPPING AND WAXING 2,750.00
62251 TOTAL MECHANICAL SOLUTIONS, LLC COMPRESSOR SEAL 1,976.00
62490 LAUNDRY WORLD PRE SCHOOL LAUNDRY 137.50
62490 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 18.95
62495 ANDERSON PEST CONTROL PEST CONTROL MAINTENANCE 81.37
62505 RC TRAINING & FITNESS PROFESSIONAL TRAINING 1,300.00
62505 RC TRAINING & FITNESS PROFESSIONAL TRAINING 1,200.00
62505 SARRY CHAVANNES ICE MONITOR 922.50
62505 VICKI REVERE COMPETITION REFEREE 57.23
62505 VALERIE BERGER SKATING REFEREE 168.45
62505 KERRY MURPHY SKATING OFFICIAL 41.05
62505 GEORGE BABICZ SPEED SKATE INSTRUCTOR 480.00
62507 EVANSTON TOWNSHIP HIGH SCHOOL SWIMMING FIELD TRIPS 6,380.00
62507 Ai BUS SERVICE LLC FIELD TRIP 1,690.00
62507 Ai BUS SERVICE LLC FIELD TRIPS 2,410.00
62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 900.00
65020 EXPRESS PRESS CAMP T-SHIRT 921.54
65025 ETHS CAMPUS CATERING SUMMER FOOD SNACK 3,050.00
65040 SUPERIOR INDUSTRIAL SUPPLY BUFFER PADS 13.72
65070 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 385.14
65070 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 566.64
65070 UNIFIRST CORPORATION JANITORIAL SUPPLY 56.18
65070 BOTANY BAY CHEMICAL COMPANY COOLING TOWER CHEMICALS 2,301.61
65110 SAM'S CLUB DIRECT *SUPPLIES: CAMP BASH/CARNIVAL 316.60
65110 SAM'S CLUB DIRECT *SUPPLIES: HOCKEY CAMP 42.66
3095 CROWN ICE RINK Total 37,672.39
3100 SPORTS LEAGUES
62508 KLEPADLO, EDWARD LEAGUE OFFICIAL 144.00
62508 CHRIST, DONALD LEAGUE OFFICIAL 108.00
62508 ZIMMERMAN, JAY LEAGUE OFFICIAL 576.00
62508 DAVID WAGNER LEAGUE OFFICIAL 180.00
62508 KIRK VIDAS LEAGUE OFFICIAL 288.00
62508 MORRIS SCHWARTZ LEAGUE OFFICIAL 1,632.00
62508 GIBSON, TIMOTHY LEAGUE OFFICIAL 432.00
62508 FRANKLIN, STEVE LEAGUE OFFICIAL 108.00
62508 FOLINO, PHILLIP LEAGUE OFFICIAL 72.00
3100 SPORTS LEAGUES Total 3,540.00
3105 AQUATIC CAMP
65110 HARLEY & MCDANIEL DBA AQUARIUS SAIL OF WISCONSIN BARNETT 1400 PARTS 1,965.15
65110 SPECIALTY PREMIUM GROUP EQUIPMENT AND SUPPLIES 637.40
65125 GROVER WELDING COMPANY BOAT REPAIRS 1,450.00
3105 AQUATIC CAMP Total 4,052.55
3130 SPECIAL RECREATION
65025 SAM'S CLUB DIRECT *SUPPLIES: PROGRAM 340.77
65110 SAM'S CLUB DIRECT *SUPPLIES: PROGRAM 177.42
3130 SPECIAL RECREATION Total 518.19
3215 YOUTH ENGAGEMENT DIVISION
62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS 78.00
62490 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 56.85
62490 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 7,085.00
62490 JACQUIS IRBY *PILOT PROGRAM YOUTH STIPEND 300.00
62490 SHARLENE MONAYE KENNEDY *PILOT PROGRAM YOUTH STIPEND 300.00
62490 PRINCEPAUL DOWNIE *PILOT PROGRAM YOUTH STIPEND 300.00
3215 YOUTH ENGAGEMENT DIVISION Total 8,119.85
3225 GIBBS-MORRISON CULTURAL CENTER
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 189.44
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 169.95
65050 FOX VALLEY FIRE & SAFETY CERTIFICATION OF FIRE SYSTEM 100.50
65050 HENRICHSEN FIRE EQUIPMENT COMPANY FIRE EXTINGUISHER CERTIFICATION 55.00
3225 GIBBS-MORRISON CULTURAL CENTER Total 514.89
574 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
3605 ECOLOGY CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 331.35
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 64.94
3605 ECOLOGY CENTER Total 396.29
3610 ECO-QUEST DAY CAMP
62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 1,680.50
65020 EXPRESS PRESS SUMMER CAMP CLOTHING 105.84
3610 ECO-QUEST DAY CAMP Total 1,786.34
3710 NOYES CULTURAL ARTS CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 46.07
65040 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 726.57
3710 NOYES CULTURAL ARTS CENTER Total 772.64
3720 CULTURAL ARTS PROGRAMS
62500 B&B PRODUCTIONS, INC SOUND TECHNICIAN FOR THE STARLIGHT CONCERT SERIES 350.00
62509 IFPC WORLDWIDE, INC.SECURITY WAMF 1,178.00
62511 SONES DE MEXICO ENSEMBLE ENTERTAINMENT FOR THE DAY OF THE DEAD CONCERT 1,500.00
62511 BERGQUIST, KAREN RENAISSANCE CAMP GUEST 200.00
62511 BALKANSKE IGRE ENTERTAINMENT FOR WAMF 500.00
62511 MOLLY COSTELLO COLLAGE ARTIST WORKSHOP-PEACE CAMP 100.00
62511 WILLIAM DEZOMA GUEST AT RENAISSANCE CAMP 200.00
62515 SERVICE SANITATION INC PORTABLE TOILET FOR STARLIGHT 160.00
65020 EXPRESS PRESS SUMMER CAMP CLOTHING 776.16
65025 SAM'S CLUB DIRECT *SUPPLIES: PARENTS NIGHT YAP 94.82
65025 SAM'S CLUB DIRECT *SUPPLIES: YAP & REN 40.30
65025 CPT CATERING CORP DBA TASTEBUDZ WAMF FOOD VENDOR REIMBURSEMENT 72.00
65095 OFFICE DEPOT OFFICE SUPPLIES 51.69
3720 CULTURAL ARTS PROGRAMS Total 5,222.97
4105 PUBLIC WORKS AGENCY ADMIN
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 1,629.70
65020 SILK SCREEN EXPRESS, INC.2017 AFSCME UNIFORM PURCHASE 630.50
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 48.89
68205 SAM'S CLUB DIRECT *SUPPLIES: SYEP PICNIC 123.73
4105 PUBLIC WORKS AGENCY ADMIN Total 2,442.84
4300 ENVIRONMENTAL SERVICES
62295 CONSERV FS SEMINAR FEE 80.00
62295 KOWALEWSKI, JASON REIMBURSEMENT: IPRA SAFETY INSPECTOR 704.00
62295 EDGAR G VAZQUEZ REIMBURSEMENT: ARBORIST EXAM FEE 280.00
62375 METROPOLITAN WATER RECLAMATION DISTRICT LEASE OF PARCEL ON EAST SIDE OF NORTH SHORE CHANNEL #64 1,500.00
62375 METROPOLITAN WATER RECLAMATION DISTRICT LEASE OF THREE PARCELS ALONG SOUTH BANK OF N. SHORE CHANNEL #267 10.00
64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET STOCKING 98.89
4300 ENVIRONMENTAL SERVICES Total 2,682.91
4320 FORESTRY
62385 SUNRISE TREE SERVICE INC REMOVAL OF PRIVATE DED INSURED TREE - 2210 COLFAX 2,630.00
62497 ROBERT KINNUCAN TREE EXPERTS & LANDSCAPING CO. INC 2017 DUTCH ELM DISEASE PREVENTION PROGRAM 193,865.92
65005 WEST CENTRAL MUNICIPAL CONFERENCE *FALL TREE AND PLANTING SERVICES 26,038.00
284503 65005 JOHNSON'S NURSERY, INC.TREES FOR CHI-CAL PROJECT 1,222.00
65085 RUSSO POWER EQUIPMENT AIR FILTER 137.56
4320 FORESTRY Total 223,893.48
4330 GREENWAYS
62195 NATURE'S PERSPECTIVE LANDSCAPING LANDSCAPING EVANSTON PLAZA 8,120.27
62195 NATURE'S PERSPECTIVE LANDSCAPING MAINTENANCE FOR THE EVANSTON PLAZA CORNERS 1,950.00
62195 MCCLOUD AQUATICS SEASONAL POND MAINTENANCE 1,071.00
62195 SKOKIE PARK DISTRICT DOG PARK MAINTENANCE 5,942.89
62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2017 GREEN BAY ROAD LANDSCAPE MAINTENANCE CONTRACT 2,888.66
62199 GROVER WELDING COMPANY WELDING - BEACH FENCE 925.00
62199 GROVER WELDING COMPANY WELDING FOR BEACH FENCE 950.00
62199 NATIONAL AWARDS & FINE GIFTS BENCH PLAQUES 110.00
62199 NUTOYS LEISURE PRODUCTS WARNING LABELS 13.60
62199 RUSSO POWER EQUIPMENT WATER PUMP 309.99
62199 SITEONE LANDSCAPE SUPPLY PVC REPAIR MATERIAL 148.78
65005 LURVEY LANDSCAPE SUPPLY BIO-TONE STARTER 26.55
65005 LURVEY LANDSCAPE SUPPLY PEAR TREES 20.00
65005 LURVEY LANDSCAPE SUPPLY PLANTS FOR CIVIC CENTER 453.00
65005 LURVEY LANDSCAPE SUPPLY PLANTS FOR FLEETWOOD 410.00
65005 LURVEY LANDSCAPE SUPPLY PLANTS FOR HOWARD ST BUNIS 410.10
65005 MIDWEST GROUNDCOVERS PLANTS FOR LEVY 48.45
4330 GREENWAYS Total 23,798.29
4500 INFRASTRUCTURE MAINTENANCE
64505 VERIZON WIRELESS COMMUNICATION CHARGES 128.19
4500 INFRASTRUCTURE MAINTENANCE Total 128.19
4510 STREET MAINTENANCE
62415 G & L CONTRACTORS, INC 2017 DEBRIS HAULING 8,370.00
62509 HARD ROCK CONCRETE CUTTERS INC.SIDEWALK SAW CUTTING PILOT PROGRAM 4,350.00
65055 BUILDERS ASPHALT, LLC 2017 HOT MIX ASPHALT 4,287.60
4510 STREET MAINTENANCE Total 17,007.60
4520 TRAF. SIG.& ST LIGHT MAINT
65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,560.00
4520 TRAF. SIG.& ST LIGHT MAINT Total 1,560.00
5300 ECON. DEVELOPMENT
62662 WEST CENTRAL MUNICIPAL CONFERENCE *FALL TREE AND PLANTING SERVICES 56,852.00
62662 JEBRAWEB, INC.DESIGN AND WEB SERVICES FOR DORI MENDOZA - HUMAN SUCCESS FACTORS 75.00
62662 DIANA GROTH DESIGN DESIGN AND WEB SERVICES FOR DIANA GROTH- HUMAN SUCCESS FACTORS 210.00
65522 CENTRAL EVASNSTON BUSINESS ASSOC. - CEBA REIMBURSEMENT OF 50% ADVERTISING COSTS VIA GREAT MERCHANT GRANT 737.50
65522 CURT'S CAFE SOUTH *PLANTER WATERING FOR WEST VILLAGE BUSINESS DISTRICT 500.00
5300 ECON. DEVELOPMENT Total 58,374.50
100 GENERAL FUND Total 980,976.25
675 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
62210 JET BLUE PRINT, LLC PRINTING POST CARD FOR GENERAL ASSIST.104.99
62490 SAM'S CLUB DIRECT *SUPPLIES: FOOD 45.90
65095 OFFICE DEPOT OFFICE SUPPLIES 50.74
4605 GENERAL ASSISTANCE ADMIN Total 201.63
175 GENERAL ASSISTANCE FUND Total 201.63
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
117010 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH CRISIS WORKER- OCTOBER 6,111.08
62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH CRISIS WORKER SEPT 2017 6,111.08
62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SOCIAL WORKER OCTOBER 5,500.00
117010 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SOCIAL WORKER SEPT 2017 5,500.00
4651 HEALTH & HUMAN SERVICES Total 23,222.16
176 HEALTH AND HUMAN SERVICES Total 23,222.16
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62295 POWER PHONE INC TRAINING - EMERGENCY MEDICAL DISPATCH 399.00
62295 FRED PRYOR SEMINARS/CAREER TRACK TRAINING - MAKING TRANSITION FROM STAFF TO SUP 199.00
62509 MOTOROLA SOLUTIONS, INC.ANNUAL (2017) MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT 20,602.08
64505 AT & T COMMUNICATION CHARGES 138.25
64540 VERIZON WIRELESS COMMUNICATION CHARGES 2,427.86
65035 BELL FUELS INC.GENERATOR FUEL 516.55
65095 HENRY SCHEIN / EASY DENTAL CAVICIDE TOWELETTE 188.40
5150 EMERGENCY TELEPHONE SYSTM Total 24,471.14
205 EMERGENCY TELEPHONE (E911) FUND Total 24,471.14
215 CDBG FUND
5187 REHAB CONSTRUCTION ADMIN
62490 COOK COUNTY RECORDER OF DEEDS HOUSING REHAB - RELEASE 122.00
5187 REHAB CONSTRUCTION ADMIN Total 122.00
215 CDBG FUND Total 122.00
220 CDBG LOAN
5280 CD LOAN
65535 DONNALEE M. FLOETER, AIA BUILDING PLANS FOR HOUSING REHAB PROJECT - 2309 FOSTER 645.00
5280 CD LOAN Total 645.00
220 CDBG LOAN Total 645.00
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
63095 GOSS & ASSOCIATES, INC.HANDYMAN PROGRAM 3,238.23
5465 AFFORDABLE HOUSING Total 3,238.23
250 AFFORDABLE HOUSING FUND Total 3,238.23
310 HOWARD-HARTREY TIF
5500 HOWARD-HARTREY TIF DEBT SRVCE
62185 KANE, MCKENNA AND ASSOCIATES, INC.RESEARCH ANALYSIS 130 CHICAGO AVE 2,025.00
5500 HOWARD-HARTREY TIF DEBT SRVCE Total 2,025.00
310 HOWARD-HARTREY TIF Total 2,025.00
415 CAPITAL IMPROVEMENTS FUND
4115 2015 BOND PROJECTS
416443 65515 IL DEPT OF TRANSPORTATION SHERIDAN RD SIGNAL MODERNIZATION - CITY SHAR CONSTR COST 31,189.83
415924 65515 INFRASTRUCTURE ENGINEERING, INC ENGINEERING SERVICES-CENTRAL ST PROJECT 944.19
4115 2015 BOND PROJECTS Total 32,134.02
4116 2016 BOND PROJECTS
616007 62145 CLARK DIETZ, INC.FLEETWOOD HVAC & ELEC 5,511.25
616023 62145 MOSHE CALAMARO & ASSOC LEVY CENTER STRUCTURAL EVALUATION FOR SOLAR PANEL INSTALLATION 529.00
616020 62145 TESKA ASSOCIATES, INC.GIBBS MORRISON SITE IMPROVEMENTS 2,814.70
417026 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 13,235.25
416511 65515 A LAMP CONCRETE CONTRACTORS, INC.2016 ALLEY PAVING PROJECT 33,355.68
416525 65515 A LAMP CONCRETE CONTRACTORS, INC.2016 PARKING LOT IMPROVEMENT PROJECT 2,651.13
4116 2016 BOND PROJECTS Total 58,097.01
4117 2017 GO BOND ISSUANCE
617001 62145 CLARK DIETZ, INC.CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS 5,756.40
617023 62145 MOSHE CALAMARO & ASSOC EMERGENCY STRUCTURAL SHORING AT SERVICE CENTER RE S#53-2,689.18
416535 62145 STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT 6,834.72
417020 62145 HAMPTON, LENZINI AND RENWICK, INC.BIKE PARKING PROJECT - MAIN STREET CTA ENGINEERING CONTRACT 402.00
65515 COMMUNITY COUNSELLING SERVICE ROBERT CROWN COMMUNITY CENTER FUNDRAISING 32,000.00
65515 GOVCONNECTION REMOTE CONSOLE SWITCH DATA CENTER 3,174.07
417020 65515 SCHROEDER & SCHROEDER INC 2017 50/50 SIDEWALK REPLACEMENT PROGRAM 4,553.00
417021 65515 SCHROEDER & SCHROEDER INC 2017 50/50 SIDEWALK REPLACEMENT PROGRAM 107,964.89
617017 65515 CCJM ENGINEERS, LTD CITYWIDE GENERATOR EVALUATION 34,037.99
417007 65515 JOEL KENNEDY CONSTRUCTION CORPORATION 2017 WATER MAIN IMPROVEMENTS & STREET RESURFACING 17,570.21
417002 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.HOWARD ST CORRIDOR IMPROVEMENT PROJECT ENGINEERING SRV 81,816.37
415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 63,378.57
517002 65515 ELANAR CONSTRUCTION JAMES PARK NORTH FIELD RENOVATIONS 46,496.45
617006 65515 CONSTRUCTION CONSULTING & DISBURSEMENT FLEETWOOD-JOURDAIN WASHROOM RENOVATIONS 87,383.40
4117 2017 GO BOND ISSUANCE Total 494,057.25
4216 2016 CAPITAL FROM OTHER SOURCES
416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS RFQ 16-08 38,071.86
415193 65515 A LAMP CONCRETE CONTRACTORS, INC.2016 PARKING LOT IMPROVEMENT 72,512.08
4216 2016 CAPITAL FROM OTHER SOURCES Total 110,583.94
776 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
4217 2017 CIP OTHER FUNDING SOURCES
617002 62145 CLARK DIETZ, INC.CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS RFP 17-08 5,756.40
516004 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.FOUNTAIN SQUARE RENOVATIONS 27,070.01
417004 65515 J.A. JOHNSON PAVING CO 2017 MFT STREET RESURFACING PROJECT 103,427.65
516004 65515 COPENHAVER CONSTRUCTION FOUNTAIN SQUARE RENOVATIONS 213,184.93
4217 2017 CIP OTHER FUNDING SOURCES Total 349,438.99
415 CAPITAL IMPROVEMENTS FUND Total 1,044,311.21
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
53445 ARIEL PORCALLA BOUGHT HOME DOESN'T NEED LOT 32 SPACE 152.00
53460 KIM BOLHAR LOT 42 REFUND 100.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.13
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 18.95
415438 65515 AUTOMATED PARKING TECHNOLOGIES NEW AVI TAGS SHERMAN PLAZA 132,357.00
416524 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 123.00
417024 65515 INTERRA, INC.MATERIAL TESTING SERVICES 1,233.00
416526 65515 A LAMP CONCRETE CONTRACTORS, INC.2016 PARKING LOT IMPROVEMENT PROJECT BID 7,944.34
416528 65515 A LAMP CONCRETE CONTRACTORS, INC.2016 PARKING LOT IMPROVEMENT PROJECT BID 7,249.69
7005 PARKING SYSTEM MGT Total 149,198.11
7015 PARKING LOTS & METERS
62230 GROVER WELDING COMPANY PARKING LOT MATERIALS 431.38
62245 TOTAL PARKING SOLUTIONS, INC.RECEIPT PAPER FOR PARKING TERMINALS 675.00
62245 TOTAL PARKING SOLUTIONS, INC.WEB OFFICE FEES AND INSTALL - LOT 25 (1 MACHINE)1,184.00
62375 CTA/AB RENT FOR WEST SIDE OF BENSON AVE FROM CHURCH TO UNIVERSITY PLACE 990.00
62375 GTC MAIN STREET, INC.ANNUAL LEASE PAYMENT PROPERTY FOR CITY PARKING LOT-LOT 15 7,328.31
64005 COMED UTILITY SERVICES ELECTRIC 378.92
65050 SUBURBAN ACCENTS, INC.SIGNS, SIGN MATERIALS 250.00
65070 PASSPORT PARKING, INC`TRANSACTION PROCESSING FEE BY CELL OPTION FOR PARKING METER 6,106.10
65070 3C PAYMENT (USA) CORP CREDIT AND DEBIT CARD TRANSACTION FEES JULY 2017 1,289.05
7015 PARKING LOTS & METERS Total 18,632.76
7025 CHURCH STREET GARAGE
53515 JOHANN GEORGE PARKING GARAGE REFUNDS 25.00
53515 LINHUI SHEN / LINLANG HE PARKING GARAGE REFUNDS 25.00
64505 COMCAST CABLE CABLE SERVICE 510.00
64505 CALL ONE COMMUNICATION CHARGES 409.07
7025 CHURCH STREET GARAGE Total 969.07
7036 SHERMAN GARAGE
53515 ANGELA RESMAN (MEDLOCK)PARKING GARAGE REFUNDS 25.00
53515 RONALD ANDERMANN PARKING GARAGE REFUNDS 25.00
53515 BRIAN SO PARKING GARAGE REFUNDS 25.00
53515 REBECCA WEST PARKING GARAGE REFUNDS 25.00
53515 ALEX SIR PARKING GARAGE REFUNDS 25.00
62509 AUTOMATED PARKING TECHNOLOGIES GATE BOLTS SHERMAN PLAZA 6/2017 120.00
62509 AUTOMATED PARKING TECHNOLOGIES REPAIR GLASS, PEDESTAL - SHERMAN PLAZA 6/2017 1,096.00
62660 MB EVANSTON SHERMAN, L.L.C.SHARED MAINT COSTS SHERMAN PLAZA GARAGE, RETAIL AND CONDO 7,016.41
64505 COMCAST CABLE CABLE SERVICE 510.00
64505 AT & T COMMUNICATION CHARGES 276.87
64505 CALL ONE COMMUNICATION CHARGES 505.34
65050 DEPENDABLE FIRE EQUIPMENT INC.FIRE EXTINGUISHER/EQUIPMENT INSPECTION 2,542.70
7036 SHERMAN GARAGE Total 12,192.32
7037 MAPLE GARAGE
53510 RUTH BRICI PARKING GARAGE REFUNDS 25.00
53515 ACCUITY PARKING GARAGE REFUNDS 125.00
53515 SYDNEY SHERMAN PARKING GARAGE REFUNDS 25.00
53515 STEPHEN SCOUIL PARKING GARAGE REFUNDS 25.00
53515 DANIEL KERN PARKING GARAGE REFUNDS 25.00
53515 SERGEY GITLIN PARKING GARAGE REFUNDS 25.00
64505 COMCAST CABLE CABLE SERVICE 510.00
64505 CALL ONE COMMUNICATION CHARGES 992.01
7037 MAPLE GARAGE Total 1,752.01
505 PARKING SYSTEM FUND Total 182,744.27
510 WATER FUND
510 WATER SUPPORT
22700 JEFFREY SOLOTOROFF WATER REFUND 774.32
22700 ICELY FLEMING *OVERPAYMENT-WATER ACCT#0113167001 823.19
510 WATER SUPPORT Total 1,597.51
4200 WATER PRODUCTION
56140 ILLINOIS DEPT OF REVENUE *SALES TAX JULY 550.00
56145 HOME DEPOT 35565 FIRE HYDRANT DEPOSIT REFUND 1,300.00
64505 CALL ONE COMMUNICATION CHARGES 259.07
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 37.90
64540 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIG TRACK TICKETS 161.60
65095 OFFICE DEPOT 2017 OFFICE SUPPLIES FOR PWA-WATER PRODUCTION 101.75
4200 WATER PRODUCTION Total 2,410.32
4208 WATER BILLING
64540 VERIZON WIRELESS WIFI LAPTOP CONNECTIONS METER TRUCKS 109.93
4208 WATER BILLING Total 109.93
4210 PUMPING
64005 COMED UTILITY SERVICES 145.33
64015 NICOR UTILITIES- NICOR 25.15
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04
65090 DEPENDABLE FIRE EQUIPMENT INC.FIRE EXTINGUISHERS INSPECTION 151.75
65090 NORTH SHORE ENH OMEGA ANNUAL PULMONARY SURVEILLANCE EXAM 101.00
4210 PUMPING Total 443.27
4220 FILTRATION
62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 1,497.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04
65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE 2,384.00
65030 CARUS PHOSPHATES, INC.ORTHOPOLYPHOSPHATE (PER SPEC)16,471.68
65090 DEPENDABLE FIRE EQUIPMENT INC.FIRE EXTINGUISHERS INSPECTION 151.50
4220 FILTRATION Total 20,524.22
877 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
4225 WATER OTHER OPERATIONS
62180 KARRA BARNES CMMS SPECIALIST CONTRACT SALARY 2017 7,500.00
62340 WATER RESOURCES AMI ANNUAL MAINTENANCE FEE 12,800.00
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 84.53
4225 WATER OTHER OPERATIONS Total 20,384.53
4540 DISTRIBUTION MAINTENANCE
62210 ON TRACK FULFILLMENT INC.RPZ POSTCARDS 75.00
62275 ON TRACK FULFILLMENT INC.RPZ POSTCARDS 48.28
64540 VERIZON WIRELESS COMMUNICATION CHARGES 11.12
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 170.55
65051 OZINGA CHICAGO RMC, INC.2017 CONCRETE PURCHASE 858.50
65055 NORTH SHORE TOWING VEHICLE TOWING 40.00
65055 AVT SERVICE TECHNOLOGIES, LLC 12" EZ2 VALVE INSTALLATION 6,636.00
4540 DISTRIBUTION MAINTENANCE Total 7,839.45
510 WATER FUND Total 53,309.23
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
733094 62140 CDM SMITH, INC.WATER PLANT RELIABILITY IMPROVEMENTS DESIGN ENGINEERING 67,978.20
717006 62145 STANLEY CONSULTANTS INC.SOUTH STANDPIPE PUMP STATION MCC & BLDG IMPRVS 21,814.55
733107 62145 CDM SMITH, INC.TREATED WATER STORAGE ENGINEERING 76,161.58
417007 62145 INTERRA, INC.MATERIAL TESTING SERVICES 6,744.00
717008 65515 DATA TRANSFER SOLUTIONS, LLC VUEWORKS SOFTWARE LICENSING FOR 2017 19,487.00
417007 65515 JOEL KENNEDY CONSTRUCTION CORPORATION 2017 WATER MAIN IMPROVEMENTS & STREET RESURFACING 242,293.81
7330 WATER FUND DEP, IMP, EXT Total 434,479.14
513 WATER DEPR IMPRV & EXTENSION FUND Total 434,479.14
515 SEWER FUND
4530 SEWER MAINTENANCE
62415 G & L CONTRACTORS, INC 2017 DEBRIS HAULING 2,480.00
62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 84.50
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 170.55
65090 NORTH SHORE ENH OMEGA ANNUAL PULMONARY SURVEILLANCE EXAM 202.00
4530 SEWER MAINTENANCE Total 2,947.07
4535 SEWER IMPROVEMENTS
62461 TESKA ASSOCIATES, INC.GIBBS MORRISON SITE IMPROVEMENTS 2,814.70
417007 65515 JOEL KENNEDY CONSTRUCTION CORPORATION 2017 WATER MAIN IMPROVEMENTS & STREET RESURFACING 20,360.03
4535 SEWER IMPROVEMENTS Total 23,174.73
515 SEWER FUND Total 26,121.80
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
56155 ILLINOIS DEPT OF REVENUE *SALES TAX JULY 52.00
62405 SOLID WASTE AGENCY NORTHERN COOK DISPOSAL FEES FOR FY 2017 61,176.48
62415 GROOT RECYCLING & WASTE SERVICES 2017 SOLID WASTE RESIDENTIAL REMOVAL 135,880.38
62415 GROOT RECYCLING & WASTE SERVICES 2017 YARD WASTE REMOVAL 73,851.48
62415 COLLECTIVE RESOURCE INC.PLASTIC FILM COLLECTION 2017 299.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 271,269.36
520 SOLID WASTE FUND Total 271,269.36
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
64505 CALL ONE COMMUNICATION CHARGES 737.96
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 113.70
65095 OFFICE DEPOT OFFICE SUPPLIES 178.33
7705 GENERAL SUPPORT Total 1,040.01
7710 MAJOR MAINTENANCE
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 651.56
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 528.40
64540 VERIZON NETWORKFLEET, INC.AVL INVOICE AUGUST 2017 189.50
65035 GAS DEPOT INC.7,000 GALLONS DIESEL FUEL 13,773.48
65035 GAS DEPOT INC.7,008 GALLONS B20 DIESEL 14,119.23
65035 GAS DEPOT INC.8,508 GALLONS UNLEADED 16,394.31
65060 1ST AYD CORPORATION 30 GALLON DRUM DEGREASER 1,777.46
65060 ATLAS BOBCAT, INC.CUTTING EDGE 373.38
65060 BUCK BROTHERS, INC.#756 ENGINE INSPECTION 180.00
65060 BUCK BROTHERS, INC.LIGHT AND GUARD 256.80
65060 CUMBERLAND SERVICENTER #714 FUEL TANK INSULATOR 238.98
65060 CUMBERLAND SERVICENTER #714 FUEL TANK STRAPS 195.40
65060 CUMBERLAND SERVICENTER #721 A/C COMPRESSOR 795.84
65060 CUMBERLAND SERVICENTER BRAKE SWITCH 109.26
65060 CUMBERLAND SERVICENTER TACHOMETER 126.87
65060 DOUGLAS TRUCK PARTS #259 PINTLE HOOK & RECEIVER 166.95
65060 DOUGLAS TRUCK PARTS FILTERS 475.59
65060 DOUGLAS TRUCK PARTS FIRE EXTINGUISHERS 450.00
65060 DOUGLAS TRUCK PARTS PLOW PARTS 427.14
65060 DOUGLAS TRUCK PARTS SHOCK FOR PLOWS 554.55
65060 DOUGLAS TRUCK PARTS STRAPS 43.60
65060 DUXLER TIRE & CAR CENTER #263 ALIGNMENT 69.00
65060 FLINK COMPANY 2 PLOW CYLINDERS 1,239.74
65060 GROVER WELDING COMPANY #721 REPAIR 481.90
65060 HAVEY COMMUNICATIONS INC.REPAIR HIDE A WAY LIGHTS 242.60
65060 HAVEY COMMUNICATIONS INC.UPFIT NEW EPD #63 4,517.95
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #533 BATTERY 143.12
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 876.60
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO JET SKI BATTERY 148.90
65060 INTERSTATE BATTERY OF NORTHERN CHICAGO WATER PUMP BATTERY 133.00
65060 LEACH ENTERPRISES, INC.HEADLAMPS 123.00
65060 NORTH SHORE TOWING #15 TIRE CHANGE 75.00
65060 NORTH SHORE TOWING #2015 LOCK OUT 15.00
978 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
65060 NORTHWEST TRUCKS INC #719 AIR BRAKE FITTING 5.02
65060 NORTHWEST TRUCKS INC ELBOW 45o 22.14
65060 PATTEN INDUSTRIES BELT 154.43
65060 PATTEN INDUSTRIES CUSHIONS 683 298.63
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.#159 LOCK CYL 41.66
65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.#517 INSTALL 3000 WATT INVERTER...INV#47968 1,676.00
65060 RUSSO POWER EQUIPMENT A/C FILTER 112.00
65060 RUSSO POWER EQUIPMENT FILTERS 184.60
65060 STANDARD EQUIPMENT COMPANY #668 BRAKE PART 17.06
65060 STANDARD EQUIPMENT COMPANY CAMERA KIT 497.00
65060 STANDARD EQUIPMENT COMPANY DIRT SHOES 405.43
65060 STANDARD EQUIPMENT COMPANY HYD HOSE ASSY #954 259.26
65060 UNITED PARCEL SERVICE SHIPPING 4.92
65060 WHOLESALE DIRECT INC CREDIT FOR RETURNED LED FLOOD LIGHTS -254.86
65060 WHOLESALE DIRECT INC HD CHAIN 311.00
65060 WHOLESALE DIRECT INC PINTLE HOOK 114.04
65060 WEST SIDE EXCHANGE #680 CUTTING BLADE 856.60
65060 WEST SIDE EXCHANGE KIT 287.31
65060 GEIB INDUSTRIES, INC.HYDRAULIC HOSE 559.44
65060 WANCO INC.#157 SIGN BOARD REPAIR PARTS.... INV#198579 1,583.00
65060 BALTIC MARINE SERVICES, INC.#431 REPAIRS 156.13
65060 TEREX UTILITIES, INC.#575 INSPECTION LABOR 490.00
65060 TEREX UTILITIES, INC.#577 ANNUAL INSPECTION...INV#90848886 3,644.95
65060 FUTURE ENVIRONMENTAL, INC.USED FILTER PICK UP 35.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 ANNUAL PUMP TEST 1,405.00
65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 OIL PRESSURE GAUGE 137.14
65060 GLOBAL EMERGENCY PRODUCTS, INC.#328 FUEL TANK REPAIRS 5,597.04
65060 GLOBAL EMERGENCY PRODUCTS, INC.EFD TILLER A/C REPAIRS 6,444.26
65060 GLOBAL EMERGENCY PRODUCTS, INC.HARNESS AND PEDAL 332.98
65060 GLOBAL EMERGENCY PRODUCTS, INC.LIGHT 205.06
65060 GLOBAL EMERGENCY PRODUCTS, INC.REGULATOR 600.09
65060 GLOBAL EMERGENCY PRODUCTS, INC.SWITCH 55.62
65060 GLOBAL EMERGENCY PRODUCTS, INC.SWITCHROCK BLK 104.73
65060 GLOBAL EMERGENCY PRODUCTS, INC.WINDOW REGULATOR 386.28
65060 FOSTER COACH SALES, INC.#315 MEDTECH SIDE KICK 44.68
65060 FOSTER COACH SALES, INC.BALL STUDS 29.70
65060 NEW RIDE INC.UNDERCOVER CAR PMA 149.00
65060 NEW RIDE INC.UNDERCOVER EPD FRONT END REPAIR 351.10
65060 AMERICAN GASES CORP.WELDING NOZZLES 43.50
65060 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 528.40
65060 RVM ENTERPRISES #721 A/C HOSE ASSY 99.00
65060 REINDERS, INC.#533 PARTS 435.54
65060 REINDERS, INC.#533 SPIDER 76.19
65060 REINDERS, INC.#533 WASHER 8.43
65060 CARQUEST EVANSTON BULB 9.20
65060 CARQUEST EVANSTON BULBS 16.00
65060 CARQUEST EVANSTON GROMMETS 8.64
65060 CARQUEST EVANSTON HYDRAULIC FITTING 45.80
65060 GOLF MILL FORD #109 TANK ASSY 98.60
65060 GOLF MILL FORD #113 HOUSING 33.65
65060 GOLF MILL FORD #2 MOULDING 173.48
65060 GOLF MILL FORD #43 TURN SIGNAL MODULE 322.93
65060 GOLF MILL FORD #50 TURN SIGNAL MODULE 322.93
65060 GOLF MILL FORD #56 IGNITION COIL 63.67
65060 GOLF MILL FORD #626 FUEL FILTER CAP 68.76
65060 GOLF MILL FORD #626 PLATE 65.41
65060 GOLF MILL FORD #626 RADIATOR 456.39
65060 GOLF MILL FORD #68 BUCKLE 102.28
65060 GOLF MILL FORD CAP 22.92
65060 GOLF MILL FORD CREDIT -120.00
65060 GOLF MILL FORD HUB ASSY 119.34
65060 GOLF MILL FORD IGNITION COIL 63.67
65060 GOLF MILL FORD NEW KEY FABS #104, 115 500.00
65060 GOLF MILL FORD SWITCH 39.30
65060 GOLF MILL FORD VALVE 66.98
65060 POMP'S TIRE SERVICE, INC.NEW TIRES 708.70
65060 ORLANDO AUTO TOP #15 SEAT REPAIRED 485.00
65060 ORLANDO AUTO TOP #56 SEAT REPAIR 485.00
65060 ORLANDO AUTO TOP #68 SEAT REPAIR 700.00
65060 LINDCO EQUIPMENT SALES, INC.#628 TARP 178.51
65060 LINDCO EQUIPMENT SALES, INC.AERO TARP SPRING ASSY #628 152.23
65060 SIGLER'S AUTOMOTIVE & BODY SHOP, INC.#206 BODY WORK 1,139.10
65060 LAWSON PRODUCTS, INC.MISC SHOP SUPPLIES...NUTS, BOLTS, ECT 162.96
65060 LAWSON PRODUCTS, INC.SCREWS 77.66
65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 700.33
65060 CHICAGO PARTS & SOUND, LLC FLASHER RELAY 54.99
65060 ADVANCED PROCLEAN INC.POWER WASHING 3,586.95
65060 APC STORES, INC., DBA BUMPER TO BUMPER #263 CONTROL ARMS 133.38
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 145.55
65060 APC STORES, INC., DBA BUMPER TO BUMPER CABIN AIR FILTER 51.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER CABIN AIR FITERS 80.74
65060 APC STORES, INC., DBA BUMPER TO BUMPER COOLANT HOSE 80.64
65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 454.91
65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 55.60
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYD FITTING 226.45
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTING 37.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTINGS 277.43
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 11.32
65060 APC STORES, INC., DBA BUMPER TO BUMPER WIRE HOSE WRAP 100.75
65060 THE CHEVROLET EXCHANGE PLOW CURB GUARDS 1,110.00
65060 THE CHEVROLET EXCHANGE PLOW LIGHT KITS 795.00
65060 THE CHEVROLET EXCHANGE PLOW LIGHTS 330.00
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #578 HIGH PRESSURE PUMP...INV#3007243411 1,689.97
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #578 ICP SENSOR 445.85
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #578 INJECTOR SEAL KIT 161.77
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #578 OIL PRESSURE SENDER 135.98
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #578 ORINGS FOR INJECTORS 3.23
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #613 MUFFLER 334.56
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #613 MUFFLER STRAP 128.60
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #919 SEAT CUSHION 423.45
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC 6 NEW FUEL INJECTORS ON TRUCK #578...INV#3007509517 3,866.88
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CONNECTOR 11.22
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC COOLANT SENSOR 32.43
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT -660.68
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FILTERS 73.87
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC ORING 16.15
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC WINDSHIELD WASHER CAP 50.22
65060 MILLER HYDRAULIC SERVICE, INC.#713 HYD CYL REPAIRED 628.10
65065 WENTWORTH TIRE SERVICE #659 TIRE SERVICE 472.98
1079 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
65065 WENTWORTH TIRE SERVICE #721 TIRE REPAIR 157.00
65065 WENTWORTH TIRE SERVICE 12 NEW TIRES 2,037.94
65065 WENTWORTH TIRE SERVICE 2 NEW TIRES 322.99
65065 WENTWORTH TIRE SERVICE 4 NEW TIRES 947.05
65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 708.59
65065 WENTWORTH TIRE SERVICE TIRE RECAPS 346.99
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 145.00
65065 WENTWORTH TIRE SERVICE TIRE REPAIR AND RECAP SERVICE 637.00
65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 141.48
7710 MAJOR MAINTENANCE Total 116,448.94
600 FLEET SERVICES FUND Total 117,488.95
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62375 UNITED RENTALS ANNUAL ROLLER RENTAL FOR STREETS 2,642.13
62402 NISSAN MOTOR ACCEPTANCE CORP AUGUST LEASE PAYMENT 927.44
65550 HAVEY COMMUNICATIONS INC.UPFIT NEW EPD #63 4,517.95
65550 EJ EQUIPMENT PURCHASE OF TRACKLESS TRACTOR FOR PW OPERATIONS, MAINTENANCE 156,193.25
65550 BRUNSWICK COMMERCIAL & GOVERNMENT PURCHASE OF REPLACEMENT WATERCRAFT 436 & 437 37,293.00
7780 VEHICLE REPLACEMENTS Total 201,573.77
601 EQUIPMENT REPLACEMENT FUND Total 201,573.77
Grand Total 3,366,199.14
1180 of 503
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 09.12.2017
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
GENERAL
100.21705 VARIOUS RECTRAC REFUNDS 1,890.50
100.21705 VARIOUS RECTRAC REFUNDS 2,145.85
2315.53675 VARIOUS AMBULANCE REFUNDS 1,705.09
2315.53675 VARIOUS AMBULANCE REFUNDS 1,629.58
7,371.02
INSURANCE
VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,196,528.92
VARIOUS VARIOUS CASUALTY LOSS 23,725.85
VARIOUS VARIOUS CASUALTY LOSS 29,183.94
VARIOUS VARIOUS CASUALTY LOSS 48.00
VARIOUS VARIOUS CASUALTY LOSS 12.30
VARIOUS VARIOUS CASUALTY LOSS 2,509.64
VARIOUS VARIOUS WORKERS COMP 8,057.85
VARIOUS VARIOUS WORKERS COMP 62,789.41
VARIOUS VARIOUS WORKERS COMP 93,705.07
1,416,560.98
SEWER
7621.68305 IEPA LOAN DISBURSEMENT SEWER FUND 128,528.36
7585.68305 IEPA LOAN DISBURSEMENT SEWER FUND 76,866.64
7620.68305 IEPA LOAN DISBURSEMENT SEWER FUND 220,788.88
426,183.88
VARIOUS
VARIOUS TWIN EAGLE NATURAL GAS-JULY 10,456.97
10,456.97
1,860,572.85
Grand Total 5,226,771.99
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
1281 of 503
For City Council meeting of September 11, 2017 Item A3.1
Business of the City by Motion: Armored Car Services Agreement Extension
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Tammi Turner, Purchasing Manager
Subject: Approval of Contract Extension for Armored Car Services, RFP#14-24
Date: September 6, 2017
Recommendation:
Staff recommends that City Council authorize the City Manager to execute contract
extension #1 for the Armored Car Services to Dunbar Armored, Inc., (50 Schilling Road,
Hunt Valley, MD) in an estimated fourth year amount of $84,611.67.
Funding Source:
General Fund (FY 17)
100.15.1560.62431 $17,000.00
Parking Fund (FY 17) $65,000.00
505.19.7005.62431_____________________________
Total Budget $83,000.00
The additional funds of $1,611.67 is available in the Parking Fund and the fund will not
exceed budget in 2017 as a result of this expense.
Livability Benefits:
Innovation and Process: Support local government best practices and processes.
Discussion:
In order to maintain reliable armored car services for the collection, counting and
depositing of funds associated with various City of Evanston facilities and parking meter
coin collection, Request for Proposal (RFP) #14-24 was issued on May 1, 2014 for
Armored Car and Related Services. A three year contract with the option to renew for
two additional years was requested. As noted in the table provided on the next page,
the 4th year cost is $84,611.67. Staff has been satisfied with services over the first three
years of the contract.
The original City Council Report is provided as Attachment A.
Memorandum
82 of 503
FIVE YEAR ESTIMATED ARMORED CAR SERVICES
Service Type Year 1 Year 2 Year 3
Optional
Year 4
Optional
Year 5
Pick up of Deposits
Counted and Bagged $13,950.81 $14,508.84 $15,089.19 $15,692.72 $16,320.43
Ancillary Costs $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00
Pick up Coins Not
Counted and Bagged $35,310.00 $36,722.40 $38,191.30 $39,718.95 $41,307.71
Parking Meter Coin
Verification Costs $28,700.00 $27,900.00 $27,000.00 $26,200.00 $25,400.00
TOTAL $80,960.81 $82,131.24 $83,280.49 $84,611.67 $86,028.14
---------------------------------------------------------------------------------------------------------------------
Attachments:
July 2014 City Council Report
83 of 503
For City Council meeting of July 28, 2014 Item A3.4
Business of the City by Motion: Armored Car Services Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/CFO
Rickey Voss, Revenue/Parking Manager
Tammi Turner, Purchasing Manager
Subject: Approval of Contract for Armored Car Services, RFP#14-24
Date: July 14, 2014
Recommendation:
Staff recommends that City Council authorize the City Manager to execute a contract for
the Armored Car Services to Dunbar Armored, Inc., (50 Schilling Road, Hunt Valley,
MD) in an estimated first year amount of $81,000.
Funding Source:
General Fund (FY 14)
100.19.1910.62431 $38,000.00
Parking Fund (FY 14) $45,000.00
505.19.7005.62431_____________________________
Total Budget $83,000.00
Discussion:
In order to maintain reliable armored car services for the collection, counting and
depositing of funds associated with various City of Evanston facilities and parking meter
coin collection, Request for Proposal (RFP) #14-24 was issued on May 1, 2014 for
Armored Car and Related Services. A three year contract with the option to renew for
two additional years was requested. Requests were sent directly to five armored car
services and advertisements were posted in the Chicago Tribune and Demandstar.
Business Name Address City
Davis Bancorp P.O. Box 1690 Barrington, IL 60010
Garda Logistics 2100 W. 21st Street Broadview, IL 60155
Loomis Armored Inc. 670 Oakton St. Elk Grove Village, IL 60007
Dunbar Armored 4500 W. Chicago Ave. Chicago, IL 60651
Thillens 4242 N. Elston Ave. Chicago, IL 60618
ATTACHMENT 1
Memorandum
84 of 503
A pre-proposal conference was held on May 14, 2014 and proposals were due on June
10, 2014. Two vendors (Davis Bancorp and Dunbar Armored) attended the pre-proposal
meeting. Loomis Armored notified the City that they would not be attending the pre-
proposal conference and Garda Logistics and Thillens did not respond to the invitation.
The City received only one proposal on June 10, 2014 from Dunbar Armored, Inc. The
City was notified prior to the due date that Davis Bancorp would not be submitting a
proposal. Davis Bancorp stated that they do not conduct business on Sundays and
therefore could not comply with the City’s requirement for Sunday service during the
summer months. Loomis Armored did not indicate as to why they would not submit a
bid.
The lump sum cost submitted for primary armored car services by Dunbar Armored is
as follows:
Service Type Year 1 Year 2 Year 3
Optional
Year 4
Optional
Year 5
Pick up of Deposits
Counted and Bagged $13,950.81 $14,508.84 $15,089.19 $15,692.72 $16,320.43
Ancillary Costs $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00 $ 3,000.00
Pick up Coins Not
Counted and Bagged $35,310.00 $36,722.40 $38,191.30 $39,718.95 $41,307.71
Parking Meter Coin
Verification Costs $28,700.00 $27,900.00 $27,000.00 $26,200.00 $25,400.00
TOTAL $80,960.81 $82,131.24 $83,280.49 $84,611.67 $86,028.14
The overall cost will be reduced due to a reduction of the current contract cost of $2431
per month for Pick-up of Deposits Counted and Bagged items, which is budgeted in the
General Fund.
Costs for Counted and Bagged Deposit Pick-up
The costs submitted above is for the base services not including wait time fees, change
runs, holiday service, and charges for excess wait time. The table below itemizes the
additional costs.
Additional Charges/Items
Cost per Excess Item $2.50
Cost per Minute for Excess Time $2.50
Optimum Time Spent on Premise 6 minutes
Additional Fee for Unscheduled Pick-ups $40.00
Change Run – Same Day $125.00
Change Run – Next Day Included with scheduled service
Holiday Service Rate (not including Beach office) $40.00 per trip
It is estimated that these ancillary charges should not exceed $3,000 in a given year.
85 of 503
Costs for Pick-up of Parking Meter Revenues
The annual fee listed above for coins not counted and bagged includes the cost per
canister of coins to be counted. The cost is based on an average of 200 canisters per
month collected for processing. In addition to requesting a basic service cost, pricing for
ancillary charges such as the number of minutes allowed before excess charges are
applied, and coin verification per item were requested. Please see the table below for
ancillary and coin verification costs. These estimated costs are included in the budget
for 2014.
Additional Charges/Items
Cost per Excess Item $2.50
Cost per Minute for Excess Time $2.50
Optimum Time Spent on Premises 20 minutes
Additional Fee for Unscheduled Pick-ups $160.00
Coin Verification Cost per Canister* $12.00
*Note: As the City moves toward a higher use of credit card and pay by cell, canister
counting costs should be reduced over the next twelve months.
Dunbar Armored, Inc. has been a provider of Armored Car Services for over 50 years.
They currently provide services for the City of Chicago, Chicago State University, the
Chicago Public Library and the Chicago Public Schools to name a few. They provided
services for the City of Evanston prior to the last contract.
---------------------------------------------------------------------------------------------------------------------
Attachments:
MWEBE Letter
86 of 503
For City Council meeting of September 11, 2017 Item A3.2
Business of the City by Motion CIPP Sewer Rehabilitation Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
Subject: 2017 CIPP Sewer Rehabilitation Contract B (Bid No. 17-44)
Award of Contract
Date: August 30, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute a contract for
the 2017 CIPP Sewer Rehabilitation Contract B (Bid No. 17-44) with Kenny
Construction Company (2215 Sanders Road, Suite 400, Northbrook IL, 60062) in the
amount of $339,459.00.
Funding Source:
Funding for this project is from the Sewer Fund (Account 515.40.4535.62461 – 417010),
which has a FY 2017 budget of $655,000.
Livability Benefits:
Built Environment: Manage water resources responsibly
Reduce Environmental Impact: Reduce material waste
Background:
This contract includes rehabilitation of 7,037 feet of combined sewer main ranging in
size from 9-inch diameter to 30-inch diameter at 33 different sites. A location map
indicating where the work will take place is attached. The sewer mains were identified
as needing rehabilitation during the Sewer Division’s regular closed circuit TV inspection
of sewer mains. The work is to be completed by December 18, 2017.
The contract documents for this project were sent only to the five contractors pre-
qualified to perform this type of work per RFQ 16-67. These contractors submitted
information demonstrating that the product they intend to use meets specific minimum
Memorandum
87 of 503
requirements; that they are trained and approved to install the product; and that they
have the required minimum amount of experience installing the product. Council
approved the pre-qualification of these contractors on January 9, 2017.
Discussion:
Bids for the subject project were opened and publicly read on Tuesday, August 29,
2017. Three of the pre-qualified contractors submitted bids for this project as
summarized in the table below.
Contractor Information:
Contractor Address Total Bid
Kenny Construction Co. 2215 Sanders Road, Suite 400, Northbrook, IL 60062 $339,459.00
Hoerr Construction, Inc. 1601-D W. Luthy Drive, Peoria, IL 61612 $382,386.00
SAK Construction, LLC 864 Hoff Road, O’Fallon, MO 63366 $477,291.00
NOTE: The above prices are the total of the base bid and alternates. See attached bid tabulation for breakdown of
base bid and alternates.
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening, or until October 28, 2017. The bids were reviewed by
Hannah Grooms, Engineer, and Paul Moyano, Senior Project Manager.
Kenny Construction Company is the lowest responsible bidder meeting the project
specifications. Kenny Construction Company is requesting a full waiver of the City’s
M/W/EBE program goal because employing the M/W/EBE firm that responded is not
cost effective. A memo reviewing their compliance is attached. Local Employment
requirements will be met because they already employ, and will continue to employ,
Evanston residents for at least 15% of all hours worked at the construction site by
construction trade workers.
Staff recommends award to Kenny Construction Company including base and alternate
bid items. Kenny Construction Company has a long history of work in Evanston and
was prequalified in 2017 for CIPP sewer rehabilitation. They completed a similar sewer
rehabilitation project for the City in 2015, and a large-diameter sewer rehabilitation
project in 2016. The quality of their work was satisfactory.
Legislative History:
On January 9, 2017, the City Council approved the list of pre-qualified CIPP
rehabilitation contractors (RFP 16-67).
Attachments:
2017 CIPP Sewer Rehabilitation Contract B Location Map
Bid Tabulation for Bid 17-44 2017 CIPP Sewer Rehabilitation Contract B
M/W/EBE Compliance Review Memo
88 of 503
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NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGAN700400
500300600 800200
900
1002600
1700 310012001900
1000
130014002200
2300
11001800280015003600
20002400
2700 34002100
250029001600300032003300
300600
2800
1900
1000
2700
400
2500
1400
800
1700
1600
700220024001400
200500
140020023002000
700
8002600
1200
22001500
16001200100
150013001002900190010005002100
220024001100
1100 2001300 28001000120026001500
2300
1800 2000700
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900600400240025002000
13001800
300
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6001100100
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25002700
1600
1700350026001700180090019009002100230021004003800370014
15
18
12
21
7
10
3
31A
33A
20
9
19
17
8
22
24
16
23
11
26
5 64
13
32A
21
25
27 28
Project Area
Main Road
Local Street
Railroad
Water
City Boundary
0 0.5 10.25
Mile
1:31,680
1 inch = 0.5 mile
City of Evanston2017 CIPP Sewer Rehabilitation - Contract BBid # 17-44
07/21/2017
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
2017B_CIPPSewerRehab_BWltr.mxd
´
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Bid Number: 17-44
Bid Opening: 2:00 p.m., Tuesday,August 29, 2017, Room 2404, Lorraine H. Morton Civic Center, 2100 Ridge Ave., Evanston, IL 60201
Company Name City/State Total Base Bid
Kenny Construction Company Northbrook, IL Base Bid $303,993.00
Alternate 1 (Items 31A-33A)$35,466.00
Total Base Bid $339,459.00
Hoerr Construction, Inc.Goodfield, IL Base Bid $344,916.00
Alternate 1 (Items 31A-33A)$37,470.00
Total Base Bid $382,386.00
Sak Construction Ofallon, MO Base Bid $441,057.00
Alternate 1 (Items 31A-33A)$36,234.00
Total Base Bid $477,291.00
Base Bid
Alternate 1 (Items 31A-33A)
Total Base Bid
Base Bid
Alternate 1 (Items 31A-33A)
Total Base Bid
Base Bid
Alternate 1 (Items 31A-33A)
Total Base Bid
City of Evanston
CIPP Sewer Rehabilitation Contract B
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Bid 17-44, 2017 CIPP Sewer Rehabilitation Contract B, M/W/EBE Waiver 09.11..2017
To: David Stoneback, Public Works Agency Director
Lara Biggs, Bureau Chief – Capital Planning / City Engineer
Paul Moyano, Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2017 CIPP Sewer Rehabilitation Contract B, Bid 17-44
Date: September 11, 2017
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, the 2017 CIPP Sewer
Rehabilitation Contract B, Bid 17-44 precludes subcontracting opportunities. Therefore,
a waiver is granted.
Kenny Construction Company is initially compliant with the Local Employment Program
requirements because they already employ, and will continue to employ, Evanston
residents for at least 15% of all hours worked at the construction site by construction
trade workers.
CC: Martin Lyons, Assistant City Manager / CFO
Memorandum
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For City Council meeting of September 11, 2017 Item A3.3
Business of the City by Motion: Water Treatment Plant Reliability Improvements
Construction Change Order No. 2
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Paul Moyano, P.E., PMP, Senior Project Manager
Subject: Water Treatment Plant Reliability Improvements
Construction (RFP 16-17)
Change Order No. 2 – Ladder Rungs
Date: September 11, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 2 for the Water Treatment Plant Reliability Improvements Project with
Thieneman Construction, Inc. (TCI) (17219 Foundation Parkway, Westfield, IN 46074)
in the amount of $7,110.00 for safety modification to shorewell ladders. This will
increase the total contract amount from the current contract price of $1,282,611.00 to
$1,289,721.00, and extend the date of final completion from October 29, 2017 to
November 17, 2017.
Funding Source:
The Illinois Environment Protection Agency (IEPA) has agreed to provide a loan from
the State Revolving Fund in an amount up to $1,634,816.00 for engineering and
construction of this project. This amount includes a contingency of 3% ($37,410.00) of
the bid price of the project. With this funding, all eligible engineering and construction
costs will be funded by a loan repaid over 20 years at 1.64% interest.
IEPA loan funding for this work is being routed through the Water Fund, Capital
Improvement (Account 513.71.7330.65515 – 733094). This project has an overall
project allocation of $2,500,000 funded in both 2016 and 2017.
Livability Benefits:
Built Environment: Manage Water Resources Responsibly.
Reduce Environmental Impact: Improve energy and water efficiency.
Health and Safety: Enhance resiliency to natural and human hazards.
Memorandum
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Background:
The Water Treatment Plant Reliability Improvement Project is improving critical
components of the plant, including the shore wells, chemical feed system, large
diameter valves, conveyance ducts, site piping, electrical systems and instrumentation,
resulting in a more dependable water supply for all Evanston Water Plant customers
The City Council authorized the City Manager to execute the agreement for
Construction of the project to Thieneman Construction Inc. (TCI) for $1,247,000 on July
11, 2016. Notice to Proceed was issued on February 1, 2017 after the Loan was
formally awarded by the IEPA. Change Order 1 was authorized on July 24,, 2017 for
additional shorewell repairs.
Construction is currently 85% complete, with significant milestones successfully
achieved including the installation of new filter valves, by-pass conduits, and a major
valve vault. Remaining items include installation of a control valve and the startup of
the new phosphate feed system. TCI is satisfactorily performing work.
Analysis:
Access to the City’s 50-foot deep raw water shorewells is periodically required for
inspection and maintenance. This proposed change order provides for texturized ladder
rungs necessary for safe access because of the wet environment.
This modification to the rungs has caused a delay in the fabrication of the ladders,
requiring an 18-day extension of the contract time.
Funding for this Change Order will be from the Water Fund, Account
513.71.7330.65515 – 733094. A summary of the funding for this overall project is
shown on the table below.
Item Account Summary
513.71.7330.62140-733094
Budgeted Amount $2,500,000
(Multi-Year Budget)
Engineering Agreement
$445,434
Construction Agreement
Original amount $1,247,000
Construction Change Order No. 1
Shorewell Improvements $35,611
Construction Change Order No. 2
Shorewell Improvements (Under Consideration) $7,110
Account Balance $734,898
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Legislative History:
The City Council approved contract award for Engineering Services to CDM Smith on
June 22, 2015.
The Acting City Manager approved Engineering Change Order No. 1 with CDM Smith
on July 22, 2015.
The City Council approved Engineering Change Order No. 2 with CDM Smith on May 9,
2016.
The City Council approved Engineering Amendment 1 with CDM Smith on May 9, 2016.
The City Council approved Engineering Change Order No. 3 with CDM Smith on June
26, 2017.
The City Council approved contract award for construction to TCI on July 11, 2016.
The City Council approved Construction Change Order No. 1 with TCI on July 24, 2017.
Attachments:
Construction Change Order No. 2
Includes Proposed Change Order 6 from TCI
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CITY OF EVANSTON
CHANGE ORDER
Order No. 002
Date: September 31, 2017
Agreement Date: October 28, 2016
PROJECT: Water Treatment Plant Reliability Improvements
OWNER: City of Evanston
CONTRACTOR: Thieneman Construction, Inc.
The following changes are hereby made to the AGREEMENT:
Safety modifications of the proposed shorewell ladders as described in the attached Proposed
Change Order No. 6 July 28, 2017.
Change to CONTRACT PRICE:
Original CONTRACT PRICE: $ 1,247,000.00
Current CONTRACT PRICE adjusted by previous CHANGE ORDERS $ 1,282,611.00
Total change in CONTRACT PRICE for this CHANGE ORDER 002 $ 00 7,110.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 1,289,721.00
Original FINAL COMPLETION DATE October 29, 2017
Current COMPLETION DATE adjusted by previous CHANGE ORDERS October 29, 2017
Total Change in CONTRACT TIME for this CHANGE ORDER 18 Calendar Days
The FINAL COMPLETION DATE including this CHANGE ORDER will be November 17, 2017
The resulting SUBSTANTIAL COMPLETION DATE including this
CHANGE ORDER will be October 2, 2017
Accepted by
(Contractor):
Thieneman Construction, Inc. Date
Approved by
(Owner):
City of Evanston Date
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INDUSTRIAL MUNICIPAL CONTRACTOR
521 W. 81st Drive Merrillville, IN 46410 219-947-4700 Fax 219-947-4711
17219 Foundation Pkwy Westfield, IN 46074 317-867-3462 Fax 317-867-3463
July 28, 2017
Mr. Arsenis Hadjiagapiou
CDM Smith
125 S Wacker Dr. #700
Chicago, IL 60606
Subj: Evanston WTP Reliability Improvements Project
PCO #6 – Knurled Ladder Rungs
Dear Mr. Hadjiagapiou:
Per previous discussions with CDM Smith and Evanston, TCI presents the following proposal to add ¾”
knurled ladder rungs to the ladders in Shore Well 2 and 3 to the scope of the project.
The additional cost to change the ladder rungs from ¾” rod as specified in 05 50 00 to ¾” knurled rungs
is seven thousand one hundred ten dollars $7,110.00. Please note that TCI has not included contractor
markup in an effort of good faith due to the discrepancy between the drawings and specifications.
TCI is asking for an additional 10 days to account for the additional lead time associated with the
manufactured knurled rungs.
Sincerely,
Josh Espich
Project Manager
Cc: Paul Moyano, City of Evanston
File
Att: KD Johnson Backup
Josh Espich
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K.D. JOHNSON, INC. PH: 847.837.1086
866 TOWER ROAD FX: 847.837.1087
MUNDELEIN, IL 60060 email: kdjohnson83@att.net
Structural/Miscellaneous Metals Fabricator
Request for Change Order Evanston WTP 7/26/17
¾ “ Diameter Ladder Rungs to have slip resistant rungs, Manufactured by Slipnot Inc.
Rungs-$7,000.00
10% Markup-$700.00
Total: $7,700.00
¾” Rungs Standard Material Deduct-$590.00
Grand Total: $7,110.00
Thank You,
Ken Johnson
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Darrell A. King, Water Production Bureau Chief
Subject: Water Treatment Chemical Change Order No. 1 – Liquid Aluminum
Sulfate
Date: September 11, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 1 for the Water Treatment Chemical Liquid Aluminum Sulfate (PO# 2017-
00000040) with Affinity Chemical, LLC (P.O. Box 601298 Dallas, TX 75360) in the
amount of $65,000.00. This will increase the total contract amount from the current
contract price of $118,250.00 to $183,250.00.
Funding Source:
Funding for the purchase of Liquid Aluminum Sulfate (alum) is from Account
510.40.4220.65015, which has a budget allocation of $465,000.00 for FY2017 and a
YTD balance of $173,922.00.
Livability Benefits:
Built Environment: Manage water resources responsibly
Background:
Bid specifications included in Bid #16-63 were prepared for the purchase of water
treatment chemicals needed during FY2017. Bids were opened and publicly read on
September 6, 2016. The bid specifications provide for a one year contract with selected
vendors.
Staff recommended City Council authorize the City Manager to execute contracts with
the following five vendors to supply water treatment chemicals in response to Bid 16-63:
1) Affinity Chemical (P.O. Box 601298, Dallas, Texas) in the amount of $118,250.00 to
supply alum;
2) JCI Jones (600 Bethel Ave. Grove Indiana 46107) in the amount of $33,044.00 to
supply chlorine;
Memorandum
For City Council meeting of September 11, 2017 Item A3.4
Business of the City by Motion: Water Treatment Chemical Change Order No. 1 –
Liquid Aluminum Sulfate
For Action
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3) Mosaic-Fishhawk (13830 Circa Crossing Dr, Lithia, FL) in the amount of $107,400.00
to supply HFS acid (fluoride);
4) SNF Polydyne Inc. (One Chemical Plant Road, Riceboro, GA) in the amount of
$23,840.00 to supply polymer
5) Carus Corporation (315 Fifth Street, Peru, IL) in the amount of $88,614.40 to supply
phosphate.
The total of these proposed purchases were $371,148.40. This recommendation was
approved for action by the Administration and Public Works Committee on November
28, 2016.
Analysis:
The water treatment plant has three storage tanks for alum, each with a capacity of 80
tons, for a total available storage of 240 tons. At the end of FY 2016, two of the three
storage tanks were empty. Staff elected not to fill these two tanks because the low bid
price for alum in 2017 was $275.00 per ton compared to the 2016 awarded low bid price
of $346.15 per ton. Waiting to purchase the 160 tons of alum under the new contract
saved the City $11,384.00.
The recommendation to award the 2017 alum purchase was based on the cost of
$275.00 per ton and an estimate quantity of 430 tons. Because the purchase of 80 tons
of alum was deferred from the 2016 to 2017 the estimated quantity of tons to be
purchased in 2017 was low. Staff also wants to be in a position to purchase as much
alum as possible anticipating that the unit price for 2018 will increase.
Legislative History:
Council authorized the City Manager to execute a contract with Affinity Chemical, LLC
for the purchase of alum on November 28, 2016.
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For City Council meeting of September 11, 2017 Item A3.5
Business of the City by Motion: Solid Waste Collection – Residential Refuse
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Kumar Jensen, Sustainability Coordinator
Subject: Residential Refuse Collection Contract Award (RFP 17-47)
Date: September 5, 2017
Recommended Action:
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate
and execute a five (5) year Residential Refuse Collection Agreement, with the option for
one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd,
Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit
prices indicated in the table below for an initial annual cost of $1,580,136.00.
Service Category
Estimated
Number
of Units
Unit
Price
per
Month
Monthly Cost Annual Cost
Once per week collection 65-gallon
cart 3,000 $7.08 $21,240.00 $ 254,880.00
Once per week collection 95-gallon
cart plus one 30 gallon bag 11,600 $8.93 $103,588.00 $ 1,243,056.00
Once per week collection of each
additional cart (65 or 95-gallon 1,000 $6.85 $6,850.00 $ 82,200.00
TOTAL
ANNUAL COST $ 1,580,136.00
The unit price listed is for the service year starting on November 1, 2017 and ending on
October 31, 2018. The unit prices in future service years will be adjusted annually
based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area,
All Items. The charges for the previous 12 months are subject to a minimum 1.5%
adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of
November 1st of each subsequent year this Agreement is in effect.
Memorandum
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Funding Source:
Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a
FY2017 budget of $2,500,000.
Livability Benefits:
Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Background:
On August 7, 2017, staff received proposals to provide solid waste services for the
residents of Evanston. As indicated in the Administration & Public Works committee
presentation on February 13, 2017, staff sought proposals for the basic solid waste
services currently provided. The request also sought several alternative proposals that
would increase the type of service provided and / or provide options to reduce the waste
stream to landfills. Several alternatives allowed for a new method of collecting food
waste and disposing it at a compost site rather than a landfill site.
The current basic refuse collection services provided to residential properties include:
• Once per week collection of solid waste debris in 95 gallon carts and up to one
30-gallon bag or in 65 gallon carts from single family properties and multi-unit
properties with 5 or less units. In accordance with the City’s agreement with the
Solid Waste Agency of Northern Cook County (SWANCC), this debris is
transported to the SWANCC facility and SWANCC invoices the City separately
for the debris disposal.
It should be noted that city employees collect recyclable materials from single family
properties and multi-unit properties with 5 or less units.
Summary:
On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal
Residential and Condominium Solid Waste Collection. The RFP was advertised on
Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were
received from the firms listed in Table 1 below.
TABLE 1
Firm Address
Advanced Disposal Services Solid Waste
Midwest, LLC
2800 Shermer Road
Northbrook, IL
Collective Resources, Inc. 803 Elmwood Avenue
Evanston, IL
Flood Brothers Disposal/Recycling
Services
17W697 Butterfield Road, Suite E
Oakbrook Terrace, IL
Groot Industries, Inc. 2500 Landmeier Road,
Elk Grove Village, IL
Lakeshore Recycling Systems 6132 W Oakton Street
Morton Grove, IL
Waste Management of Illinois, Inc. 700 East Butterfield Road
Lombard, IL
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Only four of the firms, Advanced Disposal, Lakeshore Recycling, Groot Industries, and
Waste Management provided proposals for the residential services. Waste
Management only provided a proposal for the basic service and did not provide
proposals for the bid item 1, alternates 1 and 2.
A selection committee consisting of the following members reviewed the proposals and
scored the firms for project selection:
David Stoneback, Public Works Agency Director
Paul D’Agostino, Environmental Services Bureau Chief
Kumar Jensen, Sustainability Coordinator
Kevin Johnson, Environmental Services Bureau Supervisor
Linda Thomas, Purchasing Agent
The final scoring of the proposals is shown in Table 2 below.
TABLE 2:
Residential Refuse Service Collection Analysis:
Bid item 1 is for the residential solid waste collection from single family properties and
multi-unit properties with 5 or less units. There are approximately 14,600 residential
units, 12,400 stops and 15,600 carts that receive annual service through the residential
refuse collection program. The base bid is for the same service currently provided and
includes:
• Collection from a 95 gallon cart and up to one 30-gallon bag
• Collection from a 65 gallon cart
• Collection from additional carts of any size
Bid item 1, alternate 1 modifies the service to include:
• Collection from a 95 gallon cart and up to 3 cubic yards of material
• Collection from a 65 gallon cart
• Collection from additional carts of any size
Firm
Firm Quals
and Exp
Responses to
Additional
Submission
Requirements
Project
Approach Price
Willingness
to Execute
Agreement
Org and
Completeness of
Proposal
Total Score
100 pts
Lakeshore Recycling
Services 14 16 14 29 10 9 92
Groot Industries, Inc.14 15 13 25 10 9 86
Collective Resources,
Inc 6 13 11 30 10 9 79
Waste Management of
Illinois, Inc.14 15 13 10 5 8 65
Flood Brothers
Disposal/Recycling 12 11 11 10 10 9 63
Advanced Disposal
Services 13 16 7 5 10 8 59
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Bid item 1, alternate 2 modifies the service to include:
• Collection from a 95 gallon cart and all other legal debris
• Collection from a 65 gallon cart
• Collection from additional carts of any size
Staff requested pricing for bid item 1, alternate 1 alternate 2 in order to potentially
provide better service with special pickups. Staff currently has two employees working
daily to collect special pickups. There are approximately 3,000 special pickup requests
annually, which translate to 12 pickup requests daily. During peak periods, there are 17
special pickups requests per day. Approximately 50% of the special pickup requests
are for 3 cubic yards or less of debris.
Accepting alternate 1 would allow staff to be more responsive to collecting special
pickups that are larger than 3 cubic yards. Accepting alternate 2 would allow staff to be
more responsive to special pickups and the need for the semi-annual bulk pickup would
be eliminated.
As expected, the cost proposals for Alternates 1 & 2 were higher than the base bid due
to the increased service provided. The table 3 below summarizes the annual cost for
base bid and each of the alternates.
TABLE 3
Staff does not recommend accepting the prices for the alternate proposals since the
increased service does not justify the increased cost.
Residential Refuse Service Financial Analysis:
The existing residential refuse service contract is with Groot and expires on October 31,
2017. Their current annual rate to provide the contractual collection of debris is
$1,630,565. The low bid submitted for the basic residential service beginning November
1, 2017 was provided by Groot in the annual amount of $1,580,136, or approximately
$50,000 less than the current contract amount.
The City’s Residential Sanitation Service Charge, established in 2013, generates
approximately $2,880,240 annually as indicated in table 4 below.
Item
Advanced
Disposal
Lakeshore
Recycling
Groot
Industries
Waste
Management
Base Bid 1,882,656$ 1,615,680$ 1,580,136$ 2,421,240$
Alternate 1 1,938,336$ 1,681,200$ 1,748,616$ N/A
Alternate 2 1,938,336$ 1,728,000$ 1,823,496$ N/A
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TABLE 4
ITEM
Current
Monthly
Rate Quantity Revenue Generated
95-Galllon Cart $17.95 11,600 $208,220
65-Gallon Cart $7.95 3,000 $23,850
Additional Cart $7.95 1,000 $7,950
MONTHLY REVENUE $240,020
ANNUAL REVENUE $2,880,240
The service charge should provide sufficient funds to pay for the contractual collection
of the debris, the City’s costs to collect recyclable materials and the SWANCC disposal
fees. Table 5 below indicates the anticipated total expense necessary for the residential
refuse service collection over the five years of the contract. The costs assume a 2%
annual rate increase for the services provided.
TABLE 5
Year
Groot Base Bid
Residential
Service
City Provided
Recycling
Service
SWANCC
Disposal Cost Total Expense
2018 $ 1,585,403.00 $ 1,000,000.00 $ 730,000.00 $ 3,315,403.00
2019 $ 1,617,111.06 $ 1,020,000.00 $ 744,600.00 $ 3,381,711.06
2020 $ 1,649,453.28 $ 1,040,400.00 $ 759,492.00 $ 3,449,345.28
2021 $ 1,682,442.35 $ 1,061,208.00 $ 774,681.84 $ 3,518,332.19
2022 $ 1,716,091.19 $ 1,082,432.16 $ 790,175.48 $ 3,588,698.83
In order to generate the revenue needed to provide the service in 2018, the City’s
established Residential Sanitation Service Charge would need to be increased by
15.12%. To generate the revenue needed to provide the service in 2019, the rate would
have to be increased by 17.42%. Table 6 indicates the proposed service charge
increases.
TABLE 6
Residential Sanitation Service Charge
95-
Gallon
Cart
65-
Gallon
Cart
Additional
Cart
Current monthly charge $17.95 $7.95 $7.95
Proposed 2018 monthly charge (15.12% increase) $20.66 $9.15 $9.15
Proposed 2019 monthly charge (17.42% increase) $21.08 $9.33 $9.33
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Table 7 below indicates the impact to residents of the proposed service charge
increases to meet the service requirements of 2018 and 2019. The rate is established
as a monthly charge, but is included on the utility bill that is sent every other month.
TABLE 7
95-Gallon
Cart
65-Gallon
Cart
Additional
Cart
Current bimonthly charge $35.90 $15.90 $15.90
2018 bimonthly charge $41.32 $18.30 $18.30
2018 Bimonthly increase
from current charge $5.42 $2.40 $2.40
2019 bimonthly charge $42.15 $18.66 $18.66
2019 Bimonthly increase
from current charge $6.25 $2.76 $2.76
Current annual charge $215.40 $95.40 $95.40
2018 annual charge $247.92 $109.80 $109.80
2018 Annual increase
from current charge $32.52 $14.40 $14.40
2019 annual charge $252.90 $111.96 $111.96
2019 Annual increase
from current charge $37.50 $16.56 $16.56
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For City Council meeting of September 11, 2017 Item A3.6
Business of the City by Motion: Solid Waste Collection – Condo Refuse
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Kumar Jensen, Sustainability Coordinator
Subject: Condominium Refuse Collection Contract Award (RFP 17-47)
Date: September 5, 2017
Recommended Action:
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate
and execute a five (5) year Condominium Refuse Collection Agreement, with the option
for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W.
Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse
for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00.
Service Category
Estimated
Number
of Units
Unit Price
per
Month
Monthly
Cost Annual Cost
Twice per week collection of
dumpsters or wheeled carts
5,640
Condo
Units
$6.25 $35,250.00 $ 423,00.00
The unit price listed is for the service year starting on November 1, 2017 and ending on
October 31, 2018. The unit prices in future service years will be adjusted annually
based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area,
All Items. The charges for the previous 12 months are subject to a minimum 1.5%
adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of
November 1st of each subsequent year this Agreement is in effect.
Funding Source:
Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a
FY2017 budget of $418,000.
Memorandum
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Livability Benefits:
Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Background:
The City currently provides, by contractor, twice per week refuse collection service to
owner occupied buildings six (6) units and greater enrolled in the City’s Condominium
Program.
There are approximately 5,640 residential units and 265 stops that receive service
through the condominium refuse collection program. These locations are typically
serviced by dumpsters, but there are some addresses that are serviced by wheeled
carts. Dumpsters and carts are provided, owned and maintained by the contractor. The
contractor is paid monthly on a per unit basis by the City. Condominiums may request
additional days of service at a price negotiated directly with the contractor. The invoices
and payment for any additional service is billed directly to customers and the City is not
involved in that transaction. The contractor that collects the condominium refuse is
responsible for the disposal and the disposal cost is included in the contractor’s unit
price.
It should be noted that city employees collects the recyclable materials from
condominium buildings.
Summary:
On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal
Residential and Condominium Solid Waste Collection. The RFP was advertised on
Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were
received from the firms listed in Table 1 below.
TABLE 1
Firm Address
Advanced Disposal Services Solid Waste
Midwest, LLC
2800 Shermer Road
Northbrook, IL
Collective Resources, Inc. 803 Elmwood Avenue
Evanston, IL
Flood Brothers Disposal/Recycling
Services
17W697 Butterfield Road, Suite E
Oakbrook Terrace, IL
Groot Industries, Inc. 2500 Landmeier Road,
Elk Grove Village, IL
Lakeshore Recycling Systems 6132 W Oakton Street
Morton Grove, IL
Waste Management of Illinois, Inc. 700 East Butterfield Road
Lombard, IL
Only four of the firms, Advanced Disposal, Flood Brothers, Lakeshore Recycling, and
Groot Industries, provided proposals for the condominium services.
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A selection committee consisting of the following members reviewed the proposals and
scored the firms for project selection:
David Stoneback, Public Works Agency Director
Paul D’Agostino, Environmental Services Bureau Chief
Kumar Jensen, Sustainability Coordinator
Kevin Johnson, Environmental Services Bureau Supervisor
Linda Thomas, Purchasing Agent
The final scoring of the proposals is shown in Table 2 below.
TABLE 2:
If the contract is awarded to Lakeshore Recycling, other firms may challenge the award
because Lakeshore did not attend the mandatory pre-proposal meeting for FRP 17-47.
Staff had initially issued Request For Proposal 17-22 for the Municipal Residential and
Condominium Solid Waste Collection. A mandatory pre-proposal meeting for RFP 17-
22 was held on May 18, 2017 and Lakeshore attended that meeting. However, due to
the number of modifications to the proposal the City decided to reissue the request for
proposal as RFP 17-47 which required a second mandatory pre-proposal meeting on
July 13, 2017 that Lakeshore did not attend.
This irregularity was reviewed by the Legal Department. The Legal Department
determined that the information provided at the second meeting was substantially the
same of the information provided at the first meeting and therefore felt it was in the
City’s best interest to allow Lakeshore to submit a proposal.
Condominium Refuse Service Collection Analysis:
Bid item 2 is for the condominium solid waste collection from owner occupied buildings
six (6) units and greater. There are approximately 5,640 residential units and 265 stops
that receive service through the condominium refuse collection program. There were no
alternate bid items for the condominium refuse collection service.
Firm
Firm Quals
and Exp
Responses to
Additional
Submission
Requirements
Project
Approach Price
Willingness
to Execute
Agreement
Org and
Completeness of
Proposal
Total Score
100 pts
Lakeshore Recycling
Services 14 16 14 29 10 9 92
Groot Industries, Inc.14 15 13 25 10 9 86
Collective Resources,
Inc 6 13 11 30 10 9 79
Waste Management of
Illinois, Inc.14 15 13 10 5 8 65
Flood Brothers
Disposal/Recycling 12 11 11 10 10 9 63
Advanced Disposal
Services 13 16 7 5 10 8 59
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The unit prices and corresponding monthly and annual fee for the four firms that
submitted pricing for the condominium service is show in table 3.
TABLE 3
Firm
Unit Price
Per Month
#
Units Monthly Cost Annual Cost
Lakeshore Recycling $ 6.25
5,640 $ 35,250.00 $ 423,000.00
Advanced Disposal $ 7.16
5,640 $ 40,382.40 $ 484,588.80
Flood Brothers $ 8.00
5,640 $ 45,120.00 $ 541,440.00
Groot Industries $ 9.50
5,640 $ 53,580.00 $ 642,960.00
Condominium Refuse Service Financial Analysis:
The existing condominium refuse service contract is with Lakeshore and expires on
October 31, 2017. Their current monthly price per unit is $6.49 resulting in a current
annual rate of $432,000. The low bid submitted for the condominium service beginning
November 1, 2017 was provided by Lakeshore for a monthly price per unit of $6.25
resulting in an annual cost of $423,000, or $9,000 less than the current contract
amount.
The City’s Condominium Service Charge, established in 2016, generates approximately
$571,600.
The service charge should provide sufficient funds to pay for the contractual collection
of the debris and the City’s costs to collect recyclable materials. Table 4 below indicates
the anticipated total expense necessary for the condominium refuse service collection
over the five years of the contract. The costs assume a 2% annual rate increase for the
services provided.
TABLE 4
Year
Lakeshore
Contractual
Service Recycling Cost Total Expense
2018 $ 424,400.00 $ 175,000.00 $ 599,400.00
2019 $ 432,888.00 $ 178,500.00 $ 611,388.00
2020 $ 441,545.76 $ 182,070.00 $ 623,615.76
2021 $ 450,376.68 $ 185,711.40 $ 636,088.08
2022 $ 459,384.21 $ 189,425.63 $ 648,809.84
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In order to generate the revenue needed to provide the service in 2018, the City’s
established Condominium Service Charge would need to be increased by 2.39%. To
generate the revenue needed to provide the service in 2019, the rate would have to be
increased by 4.43%. Table 5 indicates the proposed service charge increases.
TABLE 5
Condominium Service Charge
Charge
per Unit
Current monthly charge $8.65
Proposed 2018 monthly charge (2.39% increase) $8.86
Proposed 2019 monthly charge (4.43% increase) $9.03
Table 6 below indicates the impact to residents of the proposed service charge
increases to meet the service requirements of 2018 and 2019. The rate is established
as a monthly charge, but is included on the utility bill that is sent every other month.
TABLE 6
Condominium Service Charge
Charge
per Unit
Current bimonthly charge $17.30
2018 bimonthly charge $17.72
2018 Bimonthly increase from current charge $0.42
2019 bimonthly charge $18.06
2019 Bimonthly increase from current charge $0.76
Current annual charge $103.80
2018 annual charge $106.32
2018 Annual increase from current charge $2.52
2019 annual charge $108.36
2019 Annual increase from current charge $4.56
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For City Council meeting of September 11, 2017 Item A3.7
Business of the City by Motion: Solid Waste Collection – Residential Yard Waste
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Kumar Jensen, Sustainability Coordinator
Subject: Residential Yard Waste Collection Contract Award (RFP 17-47)
Date: September 5, 2017
Recommended Action:
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate
and execute a five (5) year Residential Yard Waste Collection Agreement, with the
option for one additional three (3) year extension, to Lakeshore Recycling Systems
(6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of residential
yard waste at the unit prices indicated in the table below for an initial annual cost of
$623,677.14.
Service Category
Estimated
Number
of Units
Unit
Price
per
Month
Monthly
Cost
NO. of
Months Annual Cost
Once per week collection of
95-gallon carts 6,158 $5.45 $33,561.10 8 $268,488.80
Once per week collection of
additional 95-gallon carts 358 $2.73 $16,811.34 1 $16,811.34
Lump Sum Cost for Once per week collection of stickered
bags or bundles $39,809.00 8 $318,472.00
Lump Sum Cost for Once per week collection of stickered
bags or bundles $19,905.00 1 $19,905.00
TOTAL ANNUAL COST $623,677.14
The unit price listed is for the service year starting on November 1, 2017 and ending on
October 31, 2018. The unit prices in future service years will be adjusted annually
based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area,
All Items. The charges for the previous 12 months are subject to a minimum 1.5%
adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of
November 1st of each subsequent year this Agreement is in effect.
Memorandum
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Funding Source:
Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a
FY2017 budget of $2,500,000.
Livability Benefits:
Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Background:
Bid item 3 is for yard waste services to detached dwellings, townhomes, duplexes, and
multifamily residential dwellings up to and including all multi-unit buildings five (5) units
and less, to owner occupied buildings six (6) units and greater enrolled in the City’s
Condominium Program. There are approximately 20,000 residential and condominium
units and 12,760 stops eligible for yard waste service. Presently there are 5,800 stops
that have at least one cart and receive weekly service and there are approximately
45,500 yard waste stickers purchased annually. Under the current service yard waste
carts and stickered bags season is April 1 – December 15 (8.5 months) annually.
Summary:
On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal
Residential and Condominium Solid Waste Collection. The RFP was advertised on
Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were
received from the firms listed in Table 1 below.
TABLE 1
Firm Address
Advanced Disposal Services Solid Waste
Midwest, LLC
2800 Shermer Road
Northbrook, IL
Collective Resources, Inc. 803 Elmwood Avenue
Evanston, IL
Flood Brothers Disposal/Recycling
Services
17W697 Butterfield Road, Suite E
Oakbrook Terrace, IL
Groot Industries, Inc. 2500 Landmeier Road,
Elk Grove Village, IL
Lakeshore Recycling Systems 6132 W Oakton Street
Morton Grove, IL
Waste Management of Illinois, Inc. 700 East Butterfield Road
Lombard, IL
Only three of the firms, Lakeshore Recycling, Groot Industries and Waste Management,
provided proposals for the residential yard waste services. Lakeshore was the only firm
to provide pricing for all alternates. Groot Industries provided pricing for the base bid
and alternate 2. Waste Management only provided a proposal for the basic service and
did not provide proposals for any of the alternates.
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A selection committee consisting of the following members reviewed the proposals and
scored the firms for project selection:
David Stoneback, Public Works Agency Director
Paul D’Agostino, Environmental Services Bureau Chief
Kumar Jensen, Sustainability Coordinator
Kevin Johnson, Environmental Services Bureau Supervisor
Linda Thomas, Purchasing Agent
The final scoring of the proposals is shown in Table 2 below.
TABLE 2:
Residential Refuse Service Collection Analysis:
The base bid is for the same service currently provided and includes:
• Collection from 95 gallon yard waste carts for 8.5 months
• Collection of stickered bags and bundles for 8.5 months
Bid item 3, alternate 1 modifies the service provided to:
• Collection from 95 gallon yard waste carts for 8.5 months
• Collection of stickered bags and bundles during a shortened collection season of
2.5 months (October 1 to December 15)
Bid item 3, alternate 2 modifies the service provided to:
• Collection from 95, 65, or 35 gallon yard waste carts allowing food scraps to be
placed in the cart for 12 months
• Collection of stickered bags and bundles for 8.5 months
Bid item 3, alternate 3 modifies the service provided to:
• Collection from 95, 65, or 35 gallon yard waste carts allowing food scraps to be
placed in the cart for 12 months
• Collection of stickered bags and bundles during a shortened collection season of
2.5 months (October 1 to December 15)
Firm
Firm Quals
and Exp
Responses to
Additional
Submission
Requirements
Project
Approach Price
Willingness
to Execute
Agreement
Org and
Completeness of
Proposal
Total Score
100 pts
Lakeshore Recycling
Services 14 16 14 29 10 9 92
Groot Industries, Inc.14 15 13 25 10 9 86
Collective Resources,
Inc 6 13 11 30 10 9 79
Waste Management of
Illinois, Inc.14 15 13 10 5 8 65
Flood Brothers
Disposal/Recycling 12 11 11 10 10 9 63
Advanced Disposal
Services 13 16 7 5 10 8 59
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Bid item 3, alternate 4 is a mandatory yard waste and food scrap service and would be
required of all properties in Evanston including all detached dwellings, townhomes,
duplexes, and multifamily residential dwellings up to five (5) units and to owner
occupied buildings six (6) units and greater enrolled in the City’s Condominium
Program. The service provided would include:
• Collection from 95 gallon yard waste carts allowing food scraps to be placed in
the cart for 12 months
• Collection from 65 gallon yard waste carts allowing food scraps to be placed in
the cart for 12 months
• Collection from 35 gallon yard waste carts allowing food scraps to be placed in
the cart for 12 months
Staff requested pricing for bid item 3; alternates 1 and 3 in order to determine if a
shortened period when stickers could be used would reduce the cost for the yard waste
service. Cost savings were not realized and therefore staff is not recommending these
alternates.
Staff requested pricing for bid item 3; alternates 2, 3 and 4 in order to obtain pricing that
would divert food scrap from the landfill to a compost site. Food scrap would be allowed
in the yard waste cart rather than the solid waste cart and was proposed to be collected
for all twelve months throughout the year.
The cost proposals for the alternates were higher than the base bid. Table 3 below
summarizes the annual cost for the base bid and each of the alternates.
TABLE 3
Item
# of
Months
Cart is
Picked up
# of
Months
Stickered
Material is
Picked Up
Lakeshore
Recycling
Groot
Industries
Waste
Management
Base Bid 8.5 8.5 $623,677.14 $697,008.05 $770,479.78
Alternate 1 8.5 2.5 $650,445.94 N/A N/A
Alternate 2 12 8.5 $848,977.00 $1,109,950.00 N/A
Alternate 3 12 2.5 $1,032,560.00 N/A N/A
Alternate 4 12 N/A $1,305,070.00 N/A N/A
Alternate 4 includes the cost of purchasing 6,500 additional carts needed for this service
Residential Yard Waste Service Financial Analysis:
The existing residential refuse service contract is with Groot and expires on October 31,
2017. Their current annual rate to provide the contractual collection of yard waste is
$664,663.32. The low bid submitted for the basic residential yard waste service
beginning November 1, 2017 was provided by Lakeshore in the annual amount of
$632,677.14, or approximately $41,000 less than the current contract amount.
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The City’s Residential Yard Waste Service Charge, established in 2013, generates
approximately $234,625 annually as indicated in table 4 below.
TABLE 4
Item
Current
Rate Quantity
Revenue
Generated
Annual Charge for
95-gallon Cart $25.00 6,200 $155,000
Sticker Fee $1.75 45,500 $29,625
ANNUAL REVENUE $234,625
It should be noted that the City sells yard waste carts for a fee of $82.50. This cost
offsets the cost of the cart purchase and delivery. The City will repair or replace any
damaged yard waste cart within the first five years of its purchase at no charge to the
property owner. After the fifth year, the property owner would need to purchase a new
cart if the cart became unusable.
The service charge should provide sufficient funds to pay for the contractual collection
of the yard waste. Table 5 below indicates the anticipated total expense necessary for
the residential refuse service collection over the five years of the contract. The costs
assume a 2% annual rate increase for the services provided.
TABLE 5
Year
Lakeshore Base Bid for
Residential Yard Waste
Service
2018 $ 623,677.14
2019 $ 636,150.68
2020 $ 648,873.70
2021 $ 661,851.17
2022 $ 675,088.19
The proposals submitted by Lakeshore and Groot varied as to which service cost more,
the collection of carts or the collection of stickered material as indicated in table 6
below. Staff averaged the costs and calculated that 59% of the total cost for yard waste
service is for cart collection and 41% is for stickered material collection. These
percentages were applied to the low proposal and used by staff to recommend
adjustments to the current Residential Yard Waste Service Charge.
TABLE 6
Service Provided Lakeshore cost Groot cost Average cost
Cart collection $285,300.14 $497,258.50 $391,280.00
Stickered material collection $338,377.00 $199,750.00 $269,063.00
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In order to generate the revenue needed to provide the service in 2018, the City would
need to substantially increase the established Residential Yard Waste Service Charge.
The rate adjustments needed are shown in table 7 below.
TABLE 7
ITEM
Current
Rate Quantity
Revenue
Generated
Proposed Annual Charge for
95-gallon Cart $60.00 6,200 $372,000
Proposed Sticker Fee $5.50 45,500 $250,250
ANNUAL REVENUE $622,250
Currently yard waste card fees are only assessed one time as a $25.00 annual fee. If
the fee were to be significantly increased, staff would recommend that the fee be
charged on three utility bills that are sent every other month, in July, September and
November.
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For City Council meeting of September 11, 2017 Item A3.8
Business of the City by Motion Solid Waste Collection – Food Scraps
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Kumar Jensen, Sustainability Coordinator
Subject: Stand Alone Food Scrap Collection Contract Award (RFP 17-47)
Date: September 5, 2017
Recommended Action:
Staff recommends that City Council receive, and hold in Committee for Action on
September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate
and execute a five (5) year Stand Alone Food Scrap Collection Agreement, with the
option for one additional three (3) year period extension, to Collective Resource, Inc.
(803 Elmwood Ave, Evanston, IL) for the collection, transportation and disposal of
commercial food scrap at the service levels displayed below to be charged to voluntarily
participating commercial properties.
Stand Alone Food Scrap Collection Program
Monthly Fee for Food Scrap Collection Program Bid Item 4
Pick up frequency
Number of
Containers
Every Other
Week
1x/Week 2x/Week 3x/Week 4x/Week 5x/Week 6x/Week 7x/Week Container
Size
32-Gallon
1 $47.67 $95.33 $199.33 $312.00 $416.00 $520.00 $624.00 $728.00
2 $182.00
3 $260.00
4 $329.33 $693.33
5 $390.00 $823.33
6 $442.00 $936.00 $1,482.00
7 $485.33 $1,031.33 $1,638.00
8 $554.67 $1,109.33 $1,768.00
9 $624.00 $1,248.00 $1,989.00
10 $693.33 $1,386.67 $2,080.00 $2,946.67
11 $762.67 $1,525.53 $2,288.00 $6,050.67
12 $832.00 $1,664.00 $2,496.00 $3,328.00
Memorandum
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The unit prices listed above is for the service year starting on November 1, 2017 and
ending on October 31, 2018. The unit prices in future service years will be adjusted
annually based on the change in the Consumer Price Index (CPI-U) for the Midwest
Urban Area, All Items. The charges for the previous 12 months are subject to a
minimum 1.5% adjustment and a 3.5% maximum adjustment, such adjustment that
shall be effective as of November 1st of each subsequent year this Agreement is in
effect.
Funding Source:
N/A
Livability Benefits:
Climate & Energy: Reduce material waste
Climate & Energy: Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Summary:
On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal
Residential and Condominium Solid Waste Collection. The RFP was advertised on
Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were
received from the firms listed in Table 1 below.
TABLE 1
Firm Address
Advanced Disposal Services Solid
Waste Midwest, LLC
2800 Shermer Road
Northbrook, IL
Collective Resources, Inc. 803 Elmwood Avenue
Evanston, IL
Flood Brothers Disposal/Recycling
Services
17W697 Butterfield Road, Suite E
Oakbrook Terrace, IL
Groot Industries, Inc. 2500 Landmeier Road,
Elk Grove Village, IL
Lakeshore Recycling Systems 6132 W Oakton Street
Morton Grove, IL
Waste Management of Illinois, Inc. 700 East Butterfield Road
Lombard, IL
Only one firm, Collective Resources, provided a proposal for the stand alone food scrap
collection program.
A selection committee consisting of the following members reviewed the proposals and
scored the firms for project selection:
David Stoneback, Public Works Agency Director
Paul D’Agostino, Environmental Services Bureau Chief
Kumar Jensen, Sustainability Coordinator
Kevin Johnson, Environmental Services Bureau Supervisor
Linda Thomas, Purchasing Agent
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The final scoring of the proposals is shown in Table 2 below.
TABLE 2:
Stand Alone Food Scrap Collection Analysis:
Bid item 4 is for a Stand Alone Food Scrap Collection Program that will operate similar
to the commercial franchise in that the above rates and levels of service are set and
determined by the City and the hauler, and then each eligible property determines the
level of service that best meets their needs and is invoiced directly by the hauler.
Properties eligible to participate will be those that fall within the commercial franchise
which includes mixed used residential buildings, commercial and office buildings and
multi-family apartment buildings 6 units and greater.
Collective Resource, Inc is a woman owned and Evanston owned business that
employs 7 Evanston residents. They have a strong track record of providing clean,
efficient and customer driven food scrap hauling services to Evanston businesses and
residents. They currently hold a contract with the City to collect and sort plastic film that
is collected at community centers and later recycled through a partnership with Jewel-
Osco. Collective Resource, Inc. is uniquely qualified to offer this innovative service to
commercial properties in Evanston.
Award of this program will help divert food scrap from landfills by having the material
collected and taken to a compost site.
Firm
Firm Quals
and Exp
Responses to
Additional
Submission
Requirements
Project
Approach Price
Willingness
to Execute
Agreement
Org and
Completeness of
Proposal
Total Score
100 pts
Lakeshore Recycling
Services 14 16 14 29 10 9 92
Groot Industries, Inc.14 15 13 25 10 9 86
Collective Resources,
Inc 6 13 11 30 10 9 79
Waste Management of
Illinois, Inc.14 15 13 10 5 8 65
Flood Brothers
Disposal/Recycling 12 11 11 10 10 9 63
Advanced Disposal
Services 13 16 7 5 10 8 59
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For City Council meeting of September 11, 2017 Item A3.9
Business of the City by Motion: Recycling Program for Multi-Family Apartment
Buildings
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Kumar Jensen, Sustainability Coordinator
Subject: Recycling Program for Multi-family Apartment Building with
6-Units or Greater
Date: September 5, 2017
Recommended Action:
Staff recommends that City Council receive, and hold in Committee until September 25,
2017, staff’s recommendation to fully implement recycling collection at multi-family
apartments with 6-units and greater and create a monthly service charge for this service
to be performed by City employees.
Livability Benefits:
Climate & Energy: Reduce material waste
Climate & Energy: Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Summary:
In February, 2015 Public Works launched a pilot program to collect recycling from select
multi-family apartment buildings 6 units and greater within Evanston. The program
enrolled 157 buildings encompassing 2,800 residential units. Prior to implementation of
the pilot program, recycling rates at the participating buildings average 13%.
Throughout the duration of the pilot program, the average has more than doubled to
35%. Since February 2015 participating buildings have increased recycling by
approximately 7,500 pounds weekly or 392,000 pounds annually. Prior to
implementation of the pilot program 22% of buildings had no recycling at all.
Staff recommends expanding the pilot program to cover all multi-family apartment
buildings 6 units and greater. This does not include mixed use properties or condo
buildings.
Currently the City does not charge for the service provided under the pilot program
because not all buildings are included. With full implementation of the service, staff
recommends establishing a per unit per month fee for this service.
Memorandum
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The level of effort to collect recyclable materials from all of the larger apartment
buildings has been determined to be the same as collecting the recyclable materials
from condominium buildings. Staff has calculated the cost for the City to collect
recycling materials from condominium buildings equates to a per month per unit cost of
$2.60. Staff therefore recommends a sanitation service charge fee of $2.60 per unit per
month be established for each apartment unit in multi-family apartment buildings 6-units
or greater.
Table 1 below provides a summary of the pilot program and a projection of what the
fully implemented service would be.
TABLE 1
Service Category
Number
of
Buildings
Number
of Units
Per Unit Per
Month
Proposed Fee
Projected Annual
Revenue
Pilot Buildings 157 2,841 Currently No
Charge N/A
Remaining Buildings 151 4,121 Currently No
Service Offered N/A
All Eligible Buildings 308 6,962 $2.60 $ 218,000.00
If this proposal is accepted, an additional Equipment Operator II would need to be hired
and an additional sanitation packer truck would need to be purchased. The employee’s
salary as well as the purchase and maintenance of the vehicle would be recuperated for
the proposed fee.
The lead time to award and have a packer truck delivered is approximately 9 months.
Therefore, if approved, this program could not start until next fall.
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For City Council meeting of September 11, 2017 Item A3.10
Business of the City by Motion: Solid Waste Fund Analysis
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Solid Waste Fund Analysis
Date: September 6, 2017
Recommended Action:
Staff recommends that City Council receive, and hold in Committee until September 25,
2017, staff’s report on Sanitation Service Charges. Staff requests direction from Council
on future sanitation service charges and the creation of a fee structure for the collection
and disposal of recyclable material from multi-family apartments with 6-units or greater.
Staff proposes introduction of Ordinance(s) to modify the City Code in accordance with
Council direction at the September 25, 2017 meeting.
Livability Benefits:
Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions
Health & Safety: Improve health outcomes
Background:
As of June 30, 2017, the Solid Waste Fund balance is $806,038. Additionally, because
the sanitation service charges do not generate sufficient revenue to match the expenses
to provide the services, a transfer from the General Fund to the Solid Waste Fund is
necessary. In FY 2017 the General Fund will transfer $1,055,967 to the Solid Waste
Fund.
It is staff’s desire to make the Solid Waste Fund a true enterprise fund generating
sufficient revenues to match expenditures. The cost to provide the sanitation services
has been steadily increasing over the past several years. However, the sanitation
service charge fees have not been adjusted accordingly.
The yard waste fees were established in February 2010 and have not been adjusted
since. The monthly fees for residential refuse collection from a 65-gallon cart and an
additional cart were last increased in December 2011. The monthly fee for residential
refuse collection from a 95-gallon cart was last increased in December 2013. The
monthly fee per unit in the condominium program was last increased in May 2016.
Memorandum
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Analysis:
Based on proposals received in response to RFP 17-47 for Municipal Residential and
Condominium Solid Waste Collection, the City will need to increase the sanitation
service charges for all solid waste services provided if the revenue for the service is
going to meet the expenditure to provide the service. Table 1 below indicates the
revenue generated by the current fee structure and well as the cost to provide the
services in 2018 and the proposed cost to provide the services in 2019 assuming a 2%
increase in costs.
TABLE 1
Service Provided
Revenue
Generated by
Current Fee
Revenue Needed to
Meet 2018
Expenditures
Revenue Needed to
Meet 2019
Projected
Expenditures
Residential Refuse $2,880,240 $3,315,403 $3,381,711
Condominium Refuse $571,600 $599,400 $611,388
Yard Waste Refuse $234,625 $623,677 $636,151
Apartment Recycling $.0 $218,000 $222,000
Residential Refuse fees:
Staff recommends that the residential refuse fee be established to meet the proposed
expenditure requirements for 2019. The expenditures include costs for collection and
transportation, SWANCC disposal fees and the cost for City employees to collect
recycling debris. This would raise the current fees by 17.42 % and generate $3,381,978
in revenue. If this rate is established for service beginning January 1, 2018, it will
generate $66,800 more than the 2018 anticipated expenditures and help offset the Solid
Waste Fund negative fund balance. Table 2 below provides staff’s recommended fee
structure for residential refuse collection.
TABLE 2
Condominium Refuse Fee:
Staff recommends that the condominium refuse fee be established to meet the
proposed expenditure requirements for 2019. The expenditure includes costs for the
collection and disposal of refuse and the cost for City employees to collect the recycling
debris. This would raise the current fees by 4.43 % and generate $611,367 in revenue.
If this rate is established for service beginning January 1, 2018, it will generate
Residential Service 95-
gallon
cart
65-
gallon
cart
Additional
cart
Current fee per month per dwelling $17.95 $7.95 $7.95
Proposed fee per month per dwelling $21.08 $9.33 $9.33
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approximately $12,000 more than the 2018 anticipated expenditures and help offset the
Solid Waste Fund negative fund balance. Table 3 below provides staff’s recommended
fee structure for condominium refuse collection.
TABLE 3
Yard Waste Fees:
Staff recommends that the yard waste fees be established to meet the anticipated
expenditure requirements for 2018. The expenditure includes costs for the collection
and disposal of yard waste. Currently the fees for yard waste are so low that the City
must transfer approximately $430,000 from the General Fund to the Solid Waste Fund
in order to provide this service. To meet the 2018 expenditure requirements the yard
waste fees will need to be raised substantially. Table 4 below provides staff’s
recommended fee structure for yard waste collection.
TABLE 4
Recycling Collection at Multi-Family Apartments with 6-Units and Greater
Staff recommends that a sanitation service charge be established for recycling
collection at multi-family apartments with 6-units and greater and that the initial fee set
at $2.60 per unit per month. This fee would generate approximately $218,000 annually
and support the expenses to provide this service by Evanston employees. The
expenses needed to provide this service include a new Equipment Operator II position,
a new sanitation packer truck and the cost for maintenance of the truck.
Condominium Service Fee
Current fee per month per unit $8.65
Proposed fee per month per unit $9.03
Yard Waste Service
95-gallon
cart
Stickered
bags or
bundles
Current annual fee per year per cart $25.00
Proposed annual fee per year per cart
($20 billed every other month for 3
months)
$60.00
Current fee per yard waste sticker $1.75
Proposed fee per yard waste sticker $5.50
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For City Council meeting of September 11, 2017 Item A4
Resolution 72-R-17 Contract with Hoffman House Catering for Senior Congregate
Meal Program
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Parks, Recreation & Community Services
Director
Karen Hawk, Community Services Assistant Director
Subject: Resolution 72-R-17 Renewal of Contract Award to Hoffman House
Catering for Senior Meal Food Programs 2017/18
Date: September 11, 2017
Recommended Action:
Staff recommends City Council adoption of Resolution 72-R-17 authorizing the City
Manager to execute a renewal contract with Hoffman House Catering (1530 Hubbard
Ave., Batavia, IL) to provide a senior meal congregate program at the Levy Senior
Center and Fleetwood-Jourdain Community Center for a period of October 1, 2017
through September 30, 2018 in the not–to-exceed amount of $4.67 per lunch meal.
Total meal program contract value is projected at $38,765.00.
Funding Source:
This is a reimbursement meal program in which the total amount of reimbursement the
City will receive and expenses is solely dependent upon the number of lunches served
and varies depending on the levels of participation. The program will be reimbursed
through a grant from Age Options, the regional coordinator of federal funds dispersed
for programs in the Older Americans Act and donations received from attendees at the
meal program. The City’s estimated reimbursement is calculated using the highest daily
participation level stated in our application. Funding for this program is budgeted in the
Fleetwood-Jourdain and Levy Center meal program expenditure Accounts
100.30.3040.65025 & 100.30.3055.65025.
Meal program food
expenditure budgeted
amount to caterer
Maximum grant reimbursement
to revenue account
From Age Options
Fleetwood-Jourdain
$7,071 $5,798
Levy Senior Center
$31,694 $36,477
Total $38,765 $42,275
Memorandum
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Livability Benefits:
Equity and Empowerment: Support quality human service programs
Health & Safety: Provide access to fresh, healthful foods
Summary:
Age Options issued a bid to provide meals at all suburban Cook County sites in the
program in 2015. Meal providers were invited to respond to the bids and provide food
costs; the type of meals provided and background information on their company. The
selection came after extensive collaboration between Age Options and City staff that
included reviewing caterer proposals, hosting caterer visits at our sites, tasting food at
the tasting receptions and participating in multiple phone calls. The selected caterer
was Hoffman House. The caterer selection process has been the same since this
program has been in effect at City of Evanston Community Centers.
This is the second annual renewal of a four year renewal from the 2015 bid process with
Hoffman House as the selected caterer. Staff has been very satisfied with food
provided from Hoffman House. The price per meal is $4.30 per congregate meal and
$4.67 per deli bar meal.
Attachments:
Resolution 72-R-17
Contract with Hoffman House Catering
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8/17/2017
72-R-17
A RESOLUTION
Authorizing the City Manager to Execute an Agreement
With Hoffman House Catering for Senior Meal Food Programs at the
Levy Center and Fleetwood-Jourdain Community Center
WHEREAS, the City of Evanston has made it a priority to focus on
providing for a comfortable and high standard of living for seniors through activities
and events; and
WHEREAS, the Parks, Recreation and Community Services Department
strives to provide activities and opportunities to seniors; and
WHEREAS, AgeOptions, the regional coordinator of federal funds, will
reimburse the City through a grant for meals provided to seniors; and
WHEREAS, AgeOptions issued bids to provide meals at all suburban
Cook County sites, and the selected caterer Hoffman House Catering; and
WHEREAS, for the period of October 1, 2017 through September 30,
2018, Hoffman House Catering will provide lunch meals to seniors at the Levy Senior
Center and Fleetwood-Jourdain Community Center at a cost not-to-exceed $4.67 per
meal;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That the foregoing recitals are hereby found as fact and
incorporated herein by reference.
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72-R-17
~2~
SECTION 2: That the City Manager is hereby authorized to sign, and the
City Clerk herby authorized to attest, on behalf of the City of Evanston, the contract
attached hereto as Exhibit A, incorporated herein by reference.
SECTION 3: That this Resolution 72-R-17 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Adopted: ________________, 2017
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72-R-17
~3~
EXHIBIT A
Contract with Hoffman House Catering
129 of 503
Revision 8/2012 Page 1
AGREEMENT
THIS AGREEMENT (“Agreement”) is entered into by and between the City of Evanston, an Illinois municipal corporation with offi ces located at 2100
Ridge Avenue, Evanston, Illinois 60201 (the “City”) and Smigo Management Group Inc., an Illinois Corporation, d oing business as Hoffman House
Catering with offices located at 1530 Hubbard Ave. Ste. D Batavia, Illinois 60510 (“Vendor”). The City and Vendor shall be c ollectively referred to
herein as the “Parties.” This Agreement constitutes the entire Agreement between the Parties concerning the subject matter of the Agreement, and
supersedes all prior proposals, Agreements and understandings between the Parties concerning the subject matter of the Agreem ent. This
Agreement can be signed in multiple counterparts and signature may be electronic or digital upon agreement of the Parties.
In consideration of the mutual covenants and agreements contained in this Agreement, and for other good and valuable consideration, the receipt
and sufficiency of which are hereby acknowledged, the Parties agree to the terms and conditions set forth herein and have caused this Agreement to
be executed by their duly authorized representatives and the Effective Date shall be the date that the City executes the Agreement (“Effective Date”).
VENDOR CITY OF EVANSTON
(Vendor Name) Hoffman House Catering Group Smigo Management Group Inc.
(Procuring Department Name) Parks, Recreation Community Services
Signature Official Signature
Printed Name Jim Smigo Printed Name Wally Bobkiewicz
Title Manager / Owner Date Title City Manager Date
Address 1530 Hubbard Ave Ste D, Batavia, IL 60510 Designee Signature
Printed Name Lawrence Hemingway
Phone (630) 406-0330 Fax Title Director Parks, Recreation and Community Services
jwshhh@cateringglobal.net Address 2100 Ridge, Evanston IL 60201
CITY USE ONLY NOT PART OF CONTRACTUAL PROVISIONS
PBC# Project Title
Contract # Procurement Method (IFB, RFP, Small, etc):
Ref. # Publication Date: Award Code:
Funding Source Obligation #
Approval:
Signature Printed Name Date
Phone E-mail
Subcontractor Utilization? Yes No Subcontractor Disclosure? Yes No
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Page 1
1. TERM AND TERMINATION
1.1 TERM OF THIS AGREEMENT: This Agreement has an initial term of October 1, 2017 through September 30, 2018. If a start date is not
identified, the term shall commence upon the last dated signature of the Parties.
Vendor shall not commence billable work in furtherance of the Agreement prior to final execution of the Agreement.
1.2 TERMINATION FOR CAUSE: The City may terminate this Agreement, in whole or in part, immediately upon notice to Vendor if: (a) the
City determines that the actions or inactions of Vendor, its agents, employees or subcontractors have caused, or reasonably could cause, jeopardy
to health, safety, or property, or (b) Vendor has notified the City that it is unable or unwilling to perform the Agreement.
If Vendor fails to perform to the City’s satisfaction any material requirement of this Agreement, is in violation of a material provision of this
Agreement, or the City determines that Vendor lacks the financial resources to perform the Agreement, the City shall provide written notice to Vendor
to cure the problem identified within the period of time specified in the City’s written notice. If not cured by that date, t he City may either: (a)
immediately terminate the Agreement without additional written notice or (b) enforce the terms and conditions of the Agreement.
For termination due to any of the causes contained in this Section, the City retains its rights to seek any available legal or equitable remedies and
damages.
1.3 TERMINATION FOR CONVENIENCE: The City may, for its convenience and with sixty (60) days prior written notice to Vendor, terminate
this Agreement in whole or in part and without payment of any penalty or incurring any further obligation to Vendor. Vendor shall be entitled to
compensation upon submission of invoices and proof of claim for supplies and services provided in compliance with this Agreement up to and
including the date of termination.
2. DELIVERY OF PROGRAM MEALS:
Deliveries will be made to Levy Senior Center located at 300 Dodge Avenue, Evanston, IL, Monday – Friday at 11:00am, no earlier than one-half
(1/2) hour prior to 10:00am and no later than one-half hour (1/2) after 10:30am (11:00 am).
Deliveries will be made to Fleetwood-Jourdain Community Center located at 1655 Foster, Evanston, IL, Wednesdays at 11:30 am, no earlier
than one-half (1/2) hour prior to 10:30am and no later than one-half hour (1/2) after 11:00am (11:30am).
The Agency reserves the right to increase or decrease the number of sites, times and days of deliveries upon ten (10) consecutive days notice
to the Contractor.
2.1 CONDITION OF THE FOOD DELIVERED BY VENDOR:
Milk and/or other food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served, will not be passed for payment
unless promptly exchanged prior to serving meal by the Vendor (See Attachment A). If the Vendor does not react to the above mentioned
notification, milk and/or food supply will be disposed of without responsibility to the Agency. Milk carriers used to deliver cartons of milk should be
sufficient size and strength to hold the contents properly without crushing when handled in a normal manner. Milk and juice will be delivered in
eight (8) ounce serving cartons.
At least fifty (50) of meals and no more than twenty-five percent (25%) of meals shall be of a modified menu diet. All meals will be low sodium and
fat controlled. The modified (therapeutic) meals will be appropriate for diabetics.
2.2 OTHER CONDITIONS FOR VENDOR:
Provide disposables e.g.; napkins; straws; salt, pepper, sugar, substitutes; and other condiments as appropriate to the meal.
Must deliver hot foods at one hundred-forty (140) degrees Fahrenheit or higher and cold foods at or below forty-one (41) degrees Fahrenheit as
required by the Illinois Department on Aging and AgeOptions. All food delivery carriers must maintain the proper temperature for the required time
the food is in the carrier. Food delivered by the Vendor that is found to be spoiled, crushed, or otherwise not fit to be served will not be paid for by
the City of Evanston unless the Vendor promptly exchanges the food prior to serving time.
Make recipes available upon request to any authorized representative of the Agency, AgeOptions, or the Federal Government.
Arrange with the Site Supervisor a schedule of special menus and shall specify additional costs.
Provide refrigeration or warming units contingent upon necessity.
Be in compliance with all local, state, and federal requirements governing food sanitation.
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Page 2
Vendor will deliver the specified number of daily meals and supplies as ordered by the City of Evanston. The Vendor shall not require the City of
Evanston to order a minimum number of meals for any serving day. City of Evanston reserves the right to change the number of meals as late as the
day prior to the date of delivery. City of Evanston will not be held financially liable for order changes made within agreed timeframe.
Furnish needed food service training in sanitation, portion control, etc. to the Site Manager and volunteers.
Furnish reports as required to Agency, AgeOptions officials, along with the Illinois Department on Aging, and the USDA Food Distribution Agency.
Officials have the right to inspect food production sites, recipes and purchase orders.
Retain records for Audit purposes at least three (3) years.
Comply with Title VI and Title VII of the Civil Rights Act of 1964, in regard to employment practices and persons served.
2.3 Vendor Records:
The signed order receipts will be submitted with the Vendor’s monthly billing to the City. Shortages or omissions will be not ed by the Site Staff on
the order receipts.
The Vendor shall submit invoices at least monthly to the City. The invoices shall indicate the total number of meals delivered and accepted during
the period being billed with a backup listing of the Sites, total meals and total days on which deliveries were made during the billing period.
All invoices shall show a summary of service as follows:
a). The daily number of meals ordered and delivered, as well as the total number of meals and the total cost for the period. A
second copy of the invoice should be retained by the Vendor.
b). Total credits or debits due should be billed from the total bill.
c). If commodities are used, total credits or debits should be deducted from the total bill from each invoice.
The Vendor shall maintain the following records for the sponsor:
a) Production records, including quantities and amounts of food used in preparation of each meal and food component of menus;
b) Standardized recipes and yield from recipes;
c) Processed product nutritional analysis;
d) Dates of preparation of meals;
e) Number of meals and locations where meals were delivered;
f) Signed delivery slips;
g) Nutritional content of individual food items and meals as delivered; and
h) Food and bid specifications
2.4 REQUIRED MENU AND PLANNING APPROVAL PROCESS
At Least Three Months Before Menu Cycle Starts – Vendor develops and writes cycle menus
At Least Two Months Before Menu Cycle Starts – Vendor meets with nutrition providers, individually or collectively, to review the cycle menu and
multi month/planned calendar/roll-out menus, including special menus, holidays and holiday celebration menus
At Least Six Weeks Before Menu Cycle Starts – Vendor completes multi month/ planned/rollout menus for review by nutrition providers
At Least Six to Four Weeks Before Menu Cycle Starts – Cycle menu submitted to AgeOptions for certification/approval by AgeOptions Dietitian
At Least Six to Four Weeks Before Menu Cycle Starts – Multi month/planned/rollout menus with holiday menus and special celebrations
submitted to AgeOptions for review by AgeOptions Dietitian
Within the Four Weeks Before Menu Cycle Starts – AgeOptions Dietitian evaluates menus and returns to caterer and nutrition provider with
comments, suggested revisions or approval
Within the Four Weeks Before Menu Cycle Starts – If revisions are required, caterer sends revised menus sent back to AgeOptions Dietitian for
certification and approval
First Day of Menu Cycle – Menus begin
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Page 3
Sample Timeline for Required Menu Planning and Approval Process for Vendor Contracts Starting in October
TASK DUE DATE RESPONSIBLE PERSON(S)
Develop and write cycle menus July 1 Vendor
Vendor meets with nutrition providers, individually or
collectively, to review the cycle menu and multi month/planned
calendar/roll-out menus. Include special menus, holidays and
holiday celebration menus.
By August 1 Vendor and Nutrition Providers
Complete multi month/ planned/rollout menus for review by
nutrition providers
By August 15 Vendor
Submit cycle menu for certification/approval by AgeOptions
Dietitian
August 15 - September
1
By September 1, at the
latest
Vendor
Submit multi month/planned/rollout menus with holiday menus
and special celebrations for review by AgeOptions Dietitian
August 15 - September
1
By September 1, at the
latest
Vendor
Menus evaluated and returned to caterer and nutrition provider
with comments, suggested revisions or approval
As soon as possible
after September 1
AgeOptions Dietitian
Revised menus sent back to AgeOptions Dietitian, if revisions
are required
Before October 1 Vendor
Menus begin October 1 Vendor and Nutrition Provider
2.5 MENU SPECIFICATIONS REQUIREMENTS:
(See Attachment A)
Each meal provided through the nutrition program must comply with the most recent Dietary Guidelines for Americans, published by the United
States Secretary of Health and Human Services and the Secretary of Agriculture; and provide each participant for the category including sixty-five
(65) to seventy-five (75) year old women a minimum of thirty-three (33) one-third percent (1/3 %) of the Dietary Reference Intakes (DRI) as
established by the Food and Nutrition Board of the Institute of Medicine of the National Academy of Sciences. Attachment A provides the current
Nutrition Standards for menus written under the terms of this agreement.
Each meal shall meet the following minimum requirements:
EACH meal must provide:
One (1) Serving lean meat or meat alternate: Three (3) ounces of edible cooked meat, fish, fowl, eggs or meat
alternate Two (2) Servings vegetables: Half (½) cup equivalent – may serve an additional vegetable instead of
a fruit
One (1) Serving fruit: Half (½) cup equivalent – may serve an additional fruit instead of a vegetable
Two (2) Servings grain, bread or bread alternate, preferably whole grain: for example, two (2) slices of whole grain or enriched bread one
(1) ounce each or one (1) cup cooked pasta or rice
One (1) Serving fat free or low fat milk or milk alternate: One (1) cup equivalent
Margarine and dessert are optional and must be counted in the calories, fat and sodium totals, if served in addition to above components.
2.6 MILESTONES AND DELIVERABLES: Vendor shall not perform services, provide supplies or incur expenses in amount exceeding the
amount shown in this Section, unless the City has authorized a higher amount in writing prior to Vendor performing the services, providing the
supplies, or incurring the expenses.
Not-to-exceed $ 38,765.00
2.7 VENDOR / STAFF SPECIFICATIONS:
The Vendor shall be required to submit quarterly inspection reports of the food preparation sites in which all meals for the program are prepared.
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2.8 ASSIGNMENT AND SUBCONTRACTING:
2.8.1 This Agreement may not be assigned, transferred in whole or in part by Vendor without the prior written consent of the City.
2.8.2 For purposes of this section, subcontractors are those specifically hired to perform all or part of the work covered by the Agreement.
Will subcontractors be utilized? Yes XXXX No
2.8.3 Vendor shall describe below the names and addresses of all authorized subcontractors to be utilized by Vendor in the performance of this
Agreement, together with a description of the work to be performed by the subcontractor and the anticipated amount of money that each
subcontractor is expected to receive pursuant to this Agreement. Vendor shall provide a copy of any subcontracts within 20 days of execution of this
Agreement for approval by the City. Vendor shall be responsible for the accuracy and quality of any subcontractor’s performance.
Subcontractor Name Amount to be paid
Address Description of work
Subcontractor Name Amount to be paid
Address Description of work
2.8.4 Vendor shall obtain approval from the City prior to hiring any additional or substitute subcontractors during the term of this Agreement.
Vendor shall provide to the City a draft subcontractor agreement for review and approval prior to the execution of the subcontract. Subcontractor
agreements shall provide that services to be performed under the subcontracting agreement shall not be sublet, sold, transferred, assigned or
otherwise disposed of to another entity or person without the City’s prior written consent.
2.8.5 All subcontracts must include the same certifications that Vendor must make as a condition of this Agreement.
2.9 WHERE SERVICES ARE TO BE PERFORMED: Unless otherwise specified in this section all services shall be performed in the United
States. If Vendor manufactures the supplies or performs the services purchased hereunder in another country in violation of this provision, such
action may be deemed by the City as a breach of the Agreement by Vendor. Vendor shall disclose the locations where the services required shall
be performed and the known or anticipated value of the services to be performed at each location. If Vendor received additional consideration in the
evaluation based on work being performed in the United States, it shall be a breach of contract if Vendor shifts any such work outside the United
States.
Location where services will be performed
Value of services performed at this location
Location where services will be performed
Value of services performed at this location
2.10 SCHEDULE OF WORK:
Vendor will deliver up to two hundred (200) meals per day, Monday through Friday at the Levy Senior Center located at 300 Dodge Avenue,
Evanston, IL, and Wednesday at the Fleetwood-Jourdain Community Center located at 1655 Foster Street, Evanston, IL (with the exception of
the following eight holidays).
The holidays are as follows:
Thanksgiving Day and Friday following (November 24 and 25, 2017)
Christmas Day (December 25, 2017)
Martin Luther King Day (January 15, 2018)
Memorial Day (May 28, 2018)
Independence Day (July 4, 2018)
Labor Day (September 3, 2018)
The Vendor assures the Agency of availability of personnel from the Vendor to staff the operations and provide supervisory staff in the preparation of
food. In the event of a vehicle breakdown or other contingencies, the vendor must be able to dispatch replacement trucks to assure delivery of
meals that may be stranded en route within one half (½) hour past regular serving time. Should the main preparation plant become inoperative,
alternate sources of supply must be available.
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2.11 WARRANTIES FOR SUPPLIES AND SERVICES:
2.11.1 Vendor warrants that the supplies furnished under this Agreement will: (a) conform to the standards, specifications, drawing, samples or
descriptions furnished by the City or furnished by Vendor and agreed to by the City, including but not limited to all specifications attached as exhibits
hereto; (b) be merchantable, of good quality and workmanship, and free from defects for a period of twelve months or longer if so specified in writing,
and fit and sufficient for the intended use; (c) comply with all federal and City laws, regulations and ordinances pertaining to the manufacturing,
packing, labeling, sale and delivery of the supplies; (d) be of good title and be free and clear of all liens and encumbrances and; (e) not infringe any
patent, copyright or other intellectual property rights of any third party. Vendor agrees to reimburse the City for any losse s, costs, damages or
expenses, including without limitations, reasonable attorney’s fees and expenses, arising from failure of the supplies to meet such warranties.
2.11.2 Vendor shall insure that all manufacturers’ warranties are transferred to the City and shall provide a copy of the warranty. These
warranties shall be in addition to all other warranties, express, implied or statutory, and shall survive the City’s payment , acceptance, inspection or
failure to inspect the supplies.
2.11.3 Vendor warrants that all services will be performed to meet the requirements of the Agreement in an efficient and effective manner by
trained and competent personnel. Vendor shall monitor performances of each individual and shall reassign immediately any individual who is not
performing in accordance with the Agreement, who is disruptive or not respectful of others in the workplace, or who in any way violates the
Agreement or City policies.
2.12 REPORTING, STATUS AND MONITORING SPECIFICATIONS:
2.12.1 Vendor shall immediately notify the City of any event that may have a material impact on Vendor’s ability to perform the Agreement.
2.13 Availability of Funds
The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, s ubject to adjustments
determined by the City and AgeOptions.
AgeOptions has the option to cancel the contract contingent upon funding from the federal and state governments for the program. AgeOptions must
receive sufficient funds from the Illinois Department on Aging to meet the total obligations for the period October 1, 2016 to September 30, 2017. In
addition, there must not be any administrative, legislative order, judicial order, rule or law which requires a change in this or related decision made by
AgeOptions.
The City shall have the option to cancel this contract if the Federal government withdraws funds to support the Congregate Meal Program by giving
the Vendor forty-eight hour written notice. It is further understood that, in the event of cancellation of the contract, the City shall be responsible for
meals that have already been assembled and delivered in accordance with this contract.
2.14 Emergencies
In the event of unforeseen emergency circumstances, the Vendor shall immediately notify the City by telephone of the following; (1) the
impossibility of on-time delivery; (2) the circumstance(s) precluding delivery; and (3) a statement of whether or not succeeding deliveries will
be affected. No payments will be made for deliveries made later than 40 (forty) minutes after specified meal time.
Emergency circumstances at the site precluding utilization of meals are the concern of the City. The City may cancel orders provided they give
the Vendor at least 48 hours notice.
Adjustments for emergency situations affecting the Vendor’s ability to deliver meals, or City’s ability to utilize meals, for periods longer than 24 hours
will be mutually worked out between the Vendor and the City.
3. PRICING
3.1 METHOD AND RATE OF COMPENSATION: The City will compensate Vendor for the initial term as follows:
Hourly
Monthly
Annually
Project
Item (show unit of measure and rate)
3.2 TYPE OF PRICING: Pricing under this Agreement is
Firm $4.30 per congregate meal and $4.67 per deli bar meal
Estimated
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3.3 EXPENSES: Any expenses that Vendor may charge are shown in this section. The City will not compensate Vendor for expenses related
to travel, lodging or meal.
3.4 DISCOUNT: % discount for payment within days of receipt of invoice
3.5 TAX: Vendor shall not bill for any taxes unless accompanied by proof the City is subject to the tax. If necessary, Vendor may request the
applicable City’s Illinois tax exemption number and federal tax exemption information.
3.6 INVOICING: Vendor shall invoice at the completion of the Agreement unless invoicing is tied in this Agreement to milestones, deliverables,
or other invoicing requirements agreed to in this Agreement.
Send invoices via email to lwilson@cityofevanston.org
3.7 PAYMENT TERMS AND CONDITIONS:
3.7.1 By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the Agreement, and the amount
billed and expenses incurred are as allowed in the Agreement. Invoices for supplies purchased, services performed and expenses incurred through
December 31 of any year must be submitted to the City no later than January 31 of the next subsequent year.
3.7.2 Payments, including late payment charges, will be paid in accordance with all applicable laws and rules of the City of Evanston and the
State of Illinois. Remedies provided for therein shall be Vendor’s sole remedy for late payments by the City. Payment terms contained on Vendor’s
invoices shall have no force and effect.
3.7.3 The City will not pay for supplies provided or services rendered, including related expenses, incurred prior to the execution of this
Agreement by the Parties even if the effective date of the Agreement is prior to execution.
3.7.4 As a condition of receiving payment Vendor must (i) be in compliance with the Agreement, (ii) pay its employees prevailing wages when
required by law (Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services,
site technician services, natural resource services, security guard and food services. Vendor is responsible for contacting the Illinois Dept. of Labor
217-782-6206; http://www.state.il.us/Department/idol/index.htm to ensure compliance with prevailing wage requirements), (iii) pay its suppliers and
subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the City upon request.
3.7.5 The total number of meals provided by the Vendor shall not exceed the total number of meals set forth in the City’s budget, subject to
adjustments determined by the City and AgeOptions. AgeOptions and the City shall have the option to cancel the contract contingent upon funding
from the federal and state governments for the program. AgeOptions must receive sufficient funds from the Illinois Department on Aging to meet the
total obligations for the period October 1, 2017 to September 30, 2018. In addition, there must not be any administrative, legislative order, judicial
order, rule or law which requires a change in this or related decision made by AgeOptions.
4. STANDARD BUSINESS TERMS AND CONDITIONS
4.1 AVAILABILITY OF APPROPRIATION: This Agreement is contingent upon and subject to the availability of funds. The City, at its sole
option, may terminate or suspend this Agreement, in whole or in part, without penalty or further payment being required, if a reduction in funding is
necessary or advisable based upon actual or projected budgetary considerations. Vendor will be notified in writing of the failure of appropriation or of
a reduction or decrease.
4.2 AUDIT/RETENTION OF RECORDS: Vendor and its subcontractors shall maintain books and records relating to the performance of the
Agreement or subcontract and necessary to support amounts charged to the City under the Agreement or subcontract. Books and records, including
information stored in databases or other computer systems, shall be maintained by Vendor for a period of three years from the later of the date of
final payment under the Agreement or completion of the Agreement, and by the subcontractor for a period of three years from the later of final
payment under the term or completion of the subcontract. If federal funds are used to pay contract costs, Vendor and its subcontractors must retain
its records for five years. Books and records required to be maintained under this section shall be available for review or audit by representatives of
the City upon reasonable notice and during normal business hours. Vendor and its subcontractors shall cooperate fully with any such audit and with any
investigation conducted by any of these entities. Failure to maintain books and records required by this section shall establish a presumption in favor of
the City for the recovery of any funds paid by the City under the Agreement for which adequate books and records are not available to support the
purported disbursement. Vendor or subcontractors shall not impose a charge upon the City for audit or examination of Vendor’s books and records.
4.3 TIME IS OF THE ESSENCE: Time is of the essence with respect to Vendor’s performance of this Agreement. Vendor shall continue to
perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City.
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4.4 NO WAIVER OF RIGHTS: Except as specifically waived in writing, failure by a Party to exercise or enforce a right does not waive that
Party’s right to exercise or enforce that or other rights in the future.
4.5 FORCE MAJEURE: Failure by either Party to perform its duties and obligations will be excused by unforeseeable circumstances beyond its
reasonable control and not due to its negligence including acts of nature, acts of terrorism, riots, labor disputes, fire, flood, explosion, and governmental
prohibition. The non-declaring Party may cancel the Agreement without penalty if performance does not resume within 30 days of the declaration.
4.6 CONFIDENTIAL INFORMATION: Each Party, including its agents and subcontractors, to this Agreement may have or gain access to
confidential data or information owned or maintained by the other Party in the course of carrying out its responsibilities under this Agreement.
Vendor shall presume all information received from the City or to which it gains access pursuant to this Agreement is confidential. Vendor
information, unless clearly marked as confidential and exempt from disclosure under the Illinois Freedom of Information Act (“FOIA”) shall be
considered public. No confidential data collected, maintained, or used in the course of performance of the Agreement shall be disseminated except
as authorized by law and with the written consent of the disclosing Party, either during the period of the Agreement or thereafter. The receiving Party
must return any and all data collected, maintained, created or used in the course of the performance of the Agreement, in whatever form it is
maintained, promptly at the end of the Agreement, or earlier at the request of the disclosing Party, or notify the disclosing Party in writing of its
destruction. The foregoing obligations shall not apply to confidential data or information lawfully in the receiving Party’s possession prior to its
acquisition from the disclosing Party; received in good faith from a third-party not subject to any confidentiality obligation to the disclosing Party; now
is or later becomes publicly known through no breach of confidentiality obligation by the receiving Party; or is independently developed by the
receiving Party without the use or benefit of the disclosing Party’s confidential information. Upon notification by the City that it ha s received a
Freedom of Information Act request that calls for records within the Vendor’s control, the Vendor shall promptly prov ide all requested records to the
City so that the City may comply with the request within the timeframe required by FOIA.
4.7 USE AND OWNERSHIP: All work performed or supplies created by Vendor under this Agreement, whether written documents or data,
goods or deliverables of any kind, shall be deemed work-for-hire under copyright law and all intellectual property and other laws, and the City is
granted sole and exclusive ownership to all such work, unless otherwise agreed in writing. Vendor hereby assigns to the City all right, title, and
interest in and to such work including any related intellectual property rights, and/or waives any and all claims that Vendor may have to such work
including any so-called "moral rights" in connection with the work. Vendor acknowledges the City may use the work product for any purpose.
Confidential data or information contained in such work shall be subject to confidentiality provisions of this Agreement.
4.8 INDEMNIFICATION AND LIABILITY: Vendor shall defend, indemnify and hold harmless the City and its officers, elected and appointed
officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any
kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any
negligent or willful act or omission on the part of Vendor or Vendor’s subcontractors, employees, agents or subcontractors du ring the performance of
this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision
shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits
brought against them. Vendor shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing
herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois
Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq.
At the City Corporation Counsel’s option, Vendor must defend all suits brought upon all such Losses and must pay all costs an d expenses
incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Vendor of any of
its obligations under this Agreement. Any settlement of any claim or suit related to this Project by Vendor must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Vendor waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums
due under any Losses, including any claim by any employee of Vendor that may be subject to the Illinois Workers Compensation Act, 820 ILCS
305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991).
The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code
or any other statute. Vendor shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from
or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subcontractors’ work. Acceptance of the work by the
City will not relieve Vendor of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss
or damage resulting therefrom. All provisions of this Section 4.8 shall survive completion, expiration, or termination of this Agreement.
4.9 INSURANCE: Vendor shall, at its own expense, secure and maintain in effect throughout the duration of this contract, insurance against
claims for injuries to persons or damages to property which may arise from or in connection with the performance of the services and work
hereunder by Vendor, its agents, representatives, employees or subcontractors. Vendor acknowledges and agrees that if it fails to comply with all
requirements of this Section 4.9, the City may void this Agreement. Vendor must give to the City Certificates of Insurance identifying the City to be an
additional insured for the services required pursuant to the Agreement before City staff recommends award of the contract to City Council. Any
limitations or modifications on the Certificate of Insurance issued to the City in compliance with this Section that conflict with the provisions of this
Section 4.9 shall have no force and effect.
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If requested, Vendor shall give the City a certified copy (ies) of the insurance policy (ies) evidencing the amounts set forth in this Section. The policies
must be delivered to the City within two (2) weeks of the request. All insurance policies shall be written with insurance companies licensed or
authorized to do business in the State of Illinois and having a rating of not less than A-VII according to the A.M. Best Company. Should any of the
insurance policies be canceled before the expiration date, the issuing company will mail thirty (30) days written notice to the City. Vendor shall require
and verify that all subcontractors maintain insurance meeting all of the requirements stated herein.
Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Vendor
shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and
defense expenses. Vendor shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability
insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed
to by Vendor, and insuring Vendor against claims which may arise out of or result from vendor’s performance or failure to perform hereunder:
a) Worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least five hundred thousand
dollars ($500,000);
b) Comprehensive general liability coverage which designates the City as an additional insured for not less than one million dollars
($1,000,000) combined single limit for bodily injury, death and property damage, per occurrence;
c) Comprehensive automobile liability insurance covering owned, non-owned, and leased vehicles for not less than one million
dollars ($1,000,000) combined single limit for bodily injury, death, or property damage, per occurrence; and
d) Errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amou nt
of at least one million dollars ($1,000,000).
Vendor’s certificate of insurance shall contain a provision that the coverage aff orded under the policy(s) will not be canceled or reduced
without thirty (30) days prior written notice (hand delivered or registered mail) to the City. Vendor shall promptly forward new certificate(s) of
insurance evidencing the coverage(s) required herein upon annual renewal of the subject policies.
Vendor understands that the acceptance of Certificates of Insurance, policies, and any other documents by the City in no way releases
Vendor and its subcontractors from the requirements set forth herein.
Vendor expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial genera l liability
insurance policy as respects the City. In the event Vendor fails to purchase or procure insurance as required above, the parties expressly agree that
Vendor shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy,
or reimbursement, at law or in equity, against Vendor.
4.10 INDEPENDENT CONTRACTOR: Vendor shall act as an independent contractor and not an agent or employee of, or joint venture with the
City. All payments by the City shall be made on that basis.
4.11 SOLICITATION AND EMPLOYMENT: Vendor shall not employ any person employed by the City during the term of this Agreement to
perform any work under this Agreement. Vendor shall give notice immediately to the City if Vendor solicits or intends to solicit City employees to perform
any work under this Agreement.
4.12 COMPLIANCE WITH THE LAW: Vendor, its employees, agents, and subcontractors shall comply with all applicable federal, state, and
local laws, rules, ordinances, regulations, orders, federal circulars and all license and permit requirements in the performance of this Agreement.
Vendor shall be in compliance with applicable tax requirements and shall be current in payment of such taxes. Vendor shall obtain at its own expense, all
licenses and permissions necessary for the performance of this Agreement.
4.13 BACKGROUND CHECK: Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its expense,
criminal and driver history background checks of Vendor’s and subcontractors officers, employees or agents. Vendor or subcontractor shall reassign
immediately any such individual who, in the opinion of the City, does not pass the background check.
4.14 APPLICABLE LAW: This Agreement shall be construed in accordance with and is subject to the laws and rules of the City of Evanston and the
State of Illinois. The Department of Human Rights’ Equal Opportunity requirements (44 Ill. Adm. Code 750) are incorporated by reference. The City shall not
enter into binding arbitration to resolve any contract dispute. The City does not waive tort immunity by entering into this Agreement. In
compliance with the Illinois and federal Constitutions, the Illinois Human Rights Act, the U. S. Civil Rights Act, and Section 504 of the federal Rehabilitation
Act and other applicable laws and rules, the City does not unlawfully discriminate in employment, contracts, or any other activity.
4.15 ANTI-TRUST ASSIGNMENT: If Vendor does not pursue any claim or cause of action it has arising under antitrust laws relating to the
subject matter of the Agreement, then upon request of the City’s Corporation Counsel, Vendor shall assign to the City rights, title and interest in and to
the claim or cause of action.
4.16 CONTRACTUAL AUTHORITY: The Department that signs for the City shall be the only City entity responsible for performance and
payment under the Agreement. When the City’s authorized designee signs in addition to an Department, they do so as approving officer and shall
have no liability to Vendor.
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4.17 NOTICES: Notices and other communications provided for herein shall be given in writing by registered or certified mail, return receipt
requested, by receipted hand delivery, by courier (UPS, Federal Express or other similar and reliable carrier), by e-mail, or by fax showing the date
and time of successful receipt. Notices shall be sent to the individuals who signed the Agreement using the contact information following the
signatures. Each such notice shall be deemed to have been provided at the time it is actually received. By giving notice, either Party may change
the contact information.
4.18 MODIFICATIONS AND SURVIVAL: Amendments, modifications and waivers must be in writing and signed by authorized representatives of
the Parties. Any provision of this Agreement officially declared void, unenforceable, or against public policy, shall be ignored and the remaining provisions
shall be interpreted, as far as possible, to give effect to the Parties’ intent. All provisions that by their nature would be expected to survive, shall survive
termination. In the event of a conflict between the City’s and Vendor’s terms, conditions and attachments, the City’s terms, conditions and attachments
shall prevail.
4.19 PERFORMANCE RECORD / SUSPENSION: Upon request of the City, Vendor shall meet to discuss performance or provide contract
performance updates to help ensure proper performance of the Agreement. The City may consider Vendor’s performance under this Agreement and
compliance with law and rule to determine whether to continue the Agreement, suspend Vendor from doing future business with the City for a
specified period of time, or to determine whether Vendor can be considered responsible on specific future contract opportunities.
4.20 FREEDOM OF INFORMATION ACT: This Agreement and all related public records maintained by, provided to or required to be provid ed
to the City are subject to the Illinois Freedom of Information Act notwithstanding any provision to the contrary that may be found in this Agreement.
4.21 SUCCESSORS AND ASSIGNS: The City and Vendor each bind themselves and their partners, successors, executors, administrators,
and assigns to the other party of the Agreement and to the partners, successors, executors, administrators, and assigns of such other party in
respect to all covenants of this Agreement. Neither the City nor Vendor shall assign, sublet, or transfer its interest in this Agreement without the
written consent of the other. Nothing herein shall be construed as creating any personal liability on the part of any officer or agent of any public body,
which may be a party hereto, nor shall it be construed as giving any right or benefits hereunder to anyone other than the City and Vendor.
4.22 NON-WAIVER OF RIGHTS: No failure of either party to exercise any power given to it hereunder or to insist upon strict compliance by the
other party with its obligations hereunder, and no custom or practice of the parties at variance with the terms hereof, nor any payment under this
Agreement shall constitute a waiver of either party’s right to demand exact compliance with the terms hereof.
4.23 SEVERABILITY: Except as otherwise provided herein, the invalidity or unenforceability of any particular provision, or part thereof, of this
Agreement shall not affect the other provisions, and this Agreement shall continue in all respects as if such invalid or unenforceable provision had
not been contained herein.
4.24 COUNTERPARTS: For convenience, this Agreement may be executed in any number of counterparts, each of which shall be deemed to
be an original.
4.25 SAVINGS CLAUSE: If any provision of this Agreement, or the application of such provision, shall be rendered or declared invalid by a
court of competent jurisdiction, or by reason of its requiring any steps, actions, or results, the remaining parts or portions of this Agreement shall
remain in full force and effect.
5. STANDARD CERTIFICATIONS
Vendor acknowledges and agrees that compliance with this section and each subsection for the term of the Agreement and any renewals is a
material requirement and condition of this Agreement. By executing this Agreement, Vendor certifies compliance with this section and each
subsection and is under a continuing obligation to remain in compliance and report any non-compliance.
This section, and each subsection, applies to subcontractors used on this Agreement. Vendor shall include these Standard Certifications in any
subcontract used in the performance of the Agreement.
If this Agreement extends over multiple fiscal years including the initial term and all renewals, Vendor and its subcontractors shall confirm
compliance with this section in the manner and format determined by the City by the date specified by the City and in no event later than January 1
of each year that this Agreement remains in effect.
If the Parties determine that any certification in this section is not applicable to this Agreement, it may be stricken without affecting the remaining
subsections.
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5.1 As part of each certification, Vendor acknowledges and agrees that should Vendor or its subcontractors provide false information, or fail to
be or remain in compliance with the Standard Certification requirements, one or more of the following sanctions will apply:
the Agreement may be void by operation of law,
the City may void the Agreement, and
Vendor and it subcontractors may be subject to one or more of the following: suspension, debarment, denial of payment, civil fine, or
criminal penalty.
Identifying a sanction or failing to identify a sanction in relation to any of the specific certifications does not waive imposition of other sanctions or
preclude application of sanctions not specifically identified.
5.2 Vendor certifies it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. § 12101 et seq.) and applicable rules in performance under this Agreement.
5.3 Vendor certifies it is a properly formed and existing legal entity (30 ILCS 500/1.15.80, 20-43); and as applicable has obtained an assumed
name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of
State.
5.4 Vendor certifies it has not been convicted of bribing or attempting to bribe an officer or employee of the City or any other City, nor has Vendor made
an admission of guilt of such conduct that is a matter of record (30 ILCS 500/50-5).
5.5 If Vendor, or any officer, director, partner, or other managerial agent of Vendor, has been convicted of a felony under the Sarbanes-Oxley Act
of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Vendor certifies at least five years have passed since the date of the
conviction. Vendor further certifies that it is not barred from being awarded a contract and acknowledges that the City shall declare the Agreement void if
this certification is false (30 ILCS 500/50-10.5).
5.6 Vendor certifies that it and its affiliates are not delinquent in the payment of any debt to the City.
5.7 In accordance with the Steel Products Procurement Act, Vendor certifies steel products used or supplied in the performance of a contract
for public works shall be manufactured or produced in the United States, unless the head of the procuring Department grants an exception (30 ILCS
565).
5.8 Vendor certifies it has not been convicted of bid rigging or bid rotating or any similar offense (720 ILCS 5/33 E-3, E-4).
5.9 Vendor certifies it complies with the Section 1-12-5 of the City of Evanston Code and the Illinois Department of Human Rights Act and
rules applicable to public contracts, including equal employment opportunity, refraining from unlawful discrimination, and having written sexual
harassment policies (775 ILCS 5/2-105).
5.10 Vendor certifies that it shall employ only persons duly licensed by the State of Illinois to perform professional services un der this
Agreement for which applicable Illinois law requires a license, subject to prior approval of the City.
5.11 Vendor certifies that if more favorable terms are granted by Vendor to any similar governmental entity in any state in a contemporaneous
agreement let under the same or similar financial terms and circumstances for comparable goods or services, the more favorable terms will be
applicable under this Agreement.
6.0 DISCLOSURES AND CONFLICTS OF INTEREST
Section 1: Conflict of Interest Prohibited
Vendor shall not have any public or private interest and shall not acquire directly or indirectly any such interest which conflicts in any manner with its
performance under this Agreement.
Section 2: Debarment/Legal Proceeding Disclosure (All Vendors must complete this section).
Vendor must identify any of the following that occurred for it or any if its officers or directors within the previous 10 years:
Debarment from contracting with any governmental entity Yes No
Professional licensure discipline Yes No
Bankruptcies Yes No
Adverse civil judgments and administrative findings Yes No
Criminal felony convictions Yes No
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If any of the above is checked yes, please identify with descriptive information the nature of the debarment and legal proceeding. The City reserves
the right to request more information, should the information need further clarification.
7. SUPPLEMENTAL PROVISIONS
7.1 City Supplemental Provisions
Definitions
Required Federal Clauses, Certifications and Assurances
ARRA Requirements (American Recovery and Reinvestment Act of 2009)
Public Works Requirements (construction and maintenance of a public work) (820 ILCS 130/4)
Prevailing Wage (820 ILCS 130/1 et seq.)
M/W/EBE Subcontracting Requirements
Other (describe)
7.2 Vendor Supplemental Provisions
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TAXPAYER IDENTIFICATION NUMBER
I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and
2. I am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal
Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has
notified me that I am no longer subject to backup withholding, and
3. I am a U.S. person (including a U.S. resident alien).
If you are an individual, enter your name and SSN as it appears on your Social Security Card.
If you are a sole proprietor, enter the owner’s name on the name line followed by the name of the business and
the owner’s SSN or EIN.
If you are a single-member LLC that is disregarded as an entity separate from its owner, enter the owner’s name
on the name line and the d/b/a on the business name line and enter the owner’s SSN or EIN.
If the LLC is a corporation or partnership, enter the entity’s business name and EIN and for corporations, attach
IRS acceptance letter (CP261 or CP277).
For all other entities, enter the name of the entity as used to apply for the entity’s EIN and the EIN.
Name:
Business Name:
Taxpayer Identification Number:
Social Security Number
or
Employer Identification Number
Legal Status (check one):
Individual Governmental
Sole Proprietor Nonresident alien
Partnership ECity or trust
Legal Services Corporation Pharmacy (Non-Corp.)
Tax-exempt Pharmacy/Funeral Home/Cemetery (Corp.)
Corporation providing or billing Limited Liability Company (select applicable tax classification)
medical and/or health care services D = disregarded entity
C = corporation
Corporation NOT providing or billing P = partnership
medical and/or health care services
Signature: Date:
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For City Council meeting of September 11, 2017 Item A5
Resolution 70-R-17: Development and Affordable Housing Agreement
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Johanna Leonard, Director of Community Development
Michelle Masoncup, Deputy City Attorney
Sarah Flax, Housing and Grants Administrator
Subject: Resolution 70-R-17, Development and Affordable Housing Agreement
with the Evanston Township High School District No. 202 and Community
Partners for Affordable Housing for the Development of 2005 Grey
Avenue as Affordable Housing
Date: September 11, 2013
Recommended Action:
Staff recommends approval of Resolution 70-R-17 authorizing the City Manager to
execute a Development and Affordable Housing Agreement between the City, Evanston
Township High School District No. 202 (“ETHS”), and Community Partners for
Affordable Housing (“CPAH”) for the construction of a residential home at 2005 Grey
Avenue.
Livability Benefits:
Built Environment: Support housing affordability, and provide compact and complete
streets and neighborhoods;
Equity & Empowerment: Ensure equitable access to community benefits, support quality
human service programs, and support poverty prevention and alleviation.
Summary:
This innovative partnership between ETHS, the City and CPAH addresses two
community goals: 1) to improve educational outcomes of Evanston youth through the
development of new programs and classes and 2) to redevelop vacant lots as
ownership housing for income-eligible households, with incomes ≤ 120% of the area
median income. Current income limits are:
1 PERSON 2 PERSON 3 PERSON 4 PERSON 5 PERSON 6 PERSON
% AMI LIMIT LIMIT LIMIT LIMIT LIMIT LIMIT
120% $66,360 $75,840 $85,320 $94,800 $102,480 $110,040
Memorandum
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In 2012, ETHS approached the City about a new course being developed for the 2013-
14 school year called ‘Geometry in Construction’ (“GIC”) that would use alternative
channels and methods for educating students outside a traditional classroom setting on
subject matters including design, mathematics and building construction. The class is
modeled on a successful program in Lowell, Colorado in which students design and
construct a single family home each school year. The 2017-2018 will be the fifth year
that ETHS has offered GIC to address the needs of students who learn best through
hands-on projects and has grown to serve almost 100 students in two class sessions.
In June 2017, Mayor Hagerty, Alderman Rue Simmons, ETHS Superintendent
Witherspoon, City Manager Wally Bobkiewicz and ETHS and City staff met to discuss
the need to secure a vacant lot for the 2017-2018 GIC house or the program could not
be offered. City staff worked with CPAH to identify 2005 Grey Avenue as the project
site. City Council authorized staff to negotiate for its purchase on July 10, 2017. The
City closed on the purchase on July 27, 2017. The property will be transferred to ETHS
in the fall of 2017 pending approval by City Council.
ETHS, the City of Evanston and CPAH will develop a plan for GIC to continue this
important and popular program that addresses both educational and affordable housing
goals of our community in future years, as well as to define the roles and responsibilities
of each party.
ETHS students and staff will construct a two-story house at ETHS during the 2017-2018
school year. The house will be moved to 2005 Grey Avenue in the spring of 2018 where
subcontractors hired by ETHS will complete the installation of electrical, plumbing,
HVAC, drywall, etc., to complete the house. Following completion of construction and
receipt of a certificate of occupancy, ownership of the property will be transferred to
CPAH, a non-profit corporation devoted to providing affordable housing in North Shore
communities, including Evanston. CPAH will sell the house to an income eligible
household according to the requirements of the Development Agreement. Sales
proceeds will be donated to ETHS for the continuance of the Geometry in Construction
program only.
Attachments:
Resolution 70-R-17 Development and Affordable Housing Agreement for the
Construction of a Residential Home at 2005 Grey Avenue
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8/7/2017
70-R-17
A RESOLUTION
Authorizing the City Manager to Execute a Development and
Affordable Housing Agreement for the Construction of a Residential
Home at 2005 Grey Avenue
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized to execute the
Development and Affordable Housing Agreement attached hereto as Exhibit 1 and
incorporated herein by reference, by and among the City, Evanston Township High
School District No. 202, and Community Partners for Affordable Housing for a
collaborative project to construct a residential home on ETHS property and then the
home will be placed on the vacant lot at 2005 Grey Avenue.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This resolution 70-R-17 shall be in full force and effect from
and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2017
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70-R-17
~ 2 ~
EXHIBIT 1
Development and Affordable Housing Agreement by and among the Evanston
Township High School District No. 202, Community Partners for Affordable
Housing and the City of Evanston
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Execution Copy
1924599.4
DEVELOPMENT AND AFFORDABLE HOUSING AGREEMENT
THIS DEVELOPMENT AND AF FORDABLE HOUSING AGREEMENT (the
“Agreement”) is between the BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH
SCHOOL DISTRICT NO. 202, Cook County, Illinois (“ETHS”), the CITY OF EVANSTON, an
Illinois municipal corporation and home rule unit as described in the Illinois Constitution (the
“City”), and COMMUNITY PARTNERS FOR AFFORDABLE HOUSING, an Illinois not-for-
profit corporation (“CPAH”). Collectively ETHS, City, and CPAH are referred to as the
“Parties”.
WITNESSETH
WHEREAS, the City of Evanston purchased certain real property commonly known
as 2005 Grey Avenue, Evanston, Illinois, to support the City’s affordable housing goals and
utilized the Evanston Affordable Housing Fund to buy the property (the “Subject Property”);
attached as Exhibit 1 is the legal description of the Subject Property; and
WHEREAS, CPAH is a non-profit corporation devoted to providing affordable
housing in communities in the northern suburbs of Chicago and seeks to aid the City in achieving
its goals and objectives; and
WHEREAS, ETHS offers to its students a class known as ‘Geometry in Construction’
which seeks to explore alternative channels and methods for educating students outside of a
traditional classroom setting on various subject matters such as design, mathematics, technical,
and construction related subjects; and
WHEREAS, the City, ETHS, and CPAH desire to enter into this Agreement to
memorialize an agreement between the Parties for the construction of a single-family home by
ETHS students and staff, to be placed on the Subject Property post-construction (the “Project”),
which will be available as affordable housing to qualified individuals; and
WHEREAS, the Parties wish to associate, cooperate, and enter into a development
agreement to define the rights and responsibilities regarding the Project; and
WHEREAS, this Agreement shall be executed in addition and shall have no effect
upon any other mutual aid agreements or other agreements between the Parties;
NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual
covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby
acknowledged, it is agreed between the Parties, as follows:
Section 1. Recitals. The Parties have relied upon the recitals first written above, and
they are hereby incorporated into this Agreement by reference.
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Execution Copy
- 2 -
1924599.4
Section 2. General Requirements.
A. Administration of Agreement. The City Manager, or the City Manager’s designee,
shall administer this Agreement on behalf of the City, the ETHS Superintendent, or
Superintendent’s designee, shall administer this Agreement on behalf of ETHS, and CPAH’s
Executive Director, or the Executive Director’s designee, shall administer this Agreement on
behalf of CPAH.
B. Costs. The Parties acknowledge that each Party shall bear their own costs and
expenses incurred to comply with the terms of this Agreement and performance obligations for
the Project. The Parties shall bear their own attorneys’ fees and costs for all dispute resolution
and/or litigation except when indemnified under paragraph E of this Section.
C. Supplementary Documents. The Parties agree to cooperate fully, to execute all
supplementary documents, and to take all additional actions which are consistent with and which
may be necessary or appropriate to give full force and effect to the basic terms and intent of this
Agreement.
D. Default. In the event of any substantive breach of the terms and conditions of this
Agreement, the aggrieved Party shall notify the Party alleged to be in breach of the nature of the
breach (and provide a copy of such notice to all other Parties hereunder). The Party alleged to be
in breach shall have 15 days to cure the breach; if the nature of the breach is such that a cure
cannot reasonably be effected within 15 days, the Party alleged to be in breach shall not be held
in default so long as it commences a cure in the 15-day period and diligently pursues completion
of the breach. Upon default of this Agreement, the non-defaulting Party shall have all legal and
equitable remedies arising from the breach.
E. Indemnification.
1. ETHS Indemnification. To the extent authorized by the laws of the State
of Illinois, ETHS shall indemnify and hold the City and CPAH harmless against all
claims, demands, damages, liabilities, and costs incurred by the City and CPAH which
resulted from any negligent act or omission of ETHS, its employees, or agents pertaining
to its activities and obligations under this Agreement.
2. City Indemnification. To the extent authorized by the laws of the State of
Illinois, the City shall indemnify and hold ETHS and CPAH harmless against all claims,
demands, damages, liabilities, and costs incurred by ETHS and CPAH which resulted
from any negligent act or omission of the City, its employees, or agents pertaining to its
activities and obligations under this Agreement.
3. CPAH Indemnification. To the extent authorized by the laws of the State
of Illinois, CPAH shall indemnify and hold ETHS and the City harmless against all
claims, demands, damages, liabilities and costs incurred by ETHS and the City which
resulted from any negligent act or omission of CPAH, its employees, or agents pertaining
to its activities and obligations under this Agreement.
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Section 3. ETHS Role and Responsibilities.
A. ETHS to Construct Project Home. ETHS students and staff members shall
construct a two-story single-family home that is approximately 1,200 – 1,500 square feet in size
(the “Project Home”). All aspects of the construction will be coordinated and supervised by
ETHS, including installation of all improvements and fixtures in compliance with all applicable
codes and regulations. ETHS shall coordinate and perform all aspects of the construction in an
efficient, workmanlike, and safe manner in compliance with all federal, state, and local laws and
regulations. The Project’s primary structure will be constructed on ETHS property (1600 Dodge
Avenue, Evanston, Illinois).
B. Relocation of Project Home and Duration of Construction. After the home has
been constructed at the ETHS school, ETHS will arrange to move the home to the Subject
Property to an appropriate foundation where the mechanical systems, including electrical,
plumbing and HVAC, as well as interior and exterior finishing will be completed by
subcontractors hired by ETHS. Subject to Force Majeure, ETHS shall use due diligence and
commercially reasonable efforts to ensure completion and receipt of a Temporary Certificate of
Occupancy by November, 2018.
C. Permits. ETHS shall be responsible for obtaining all building and occupancy
permits for the Project and for the Project Home to enable it to be occupied on the Subject
Property.
D. ETHS Costs. All costs for the construction of the Project Home and its placement
on the Subject Property will be borne by ETHS, including but not limited to construction
materials, permit fees, labor costs, and removal expenses from the School District Property to the
Subject Property and including landscaping and site improvements on the Subject Property.
E. Insurance. During the term of this Agreement, ETHS, at its sole cost and expense,
and for the benefit of the City and CPAH, shall carry and maintain comprehensive general
liability and property damage insurance, insuring against all liability of ETHS arising out of its
involvement in constructing and relocating the Project Home, with a minimum combined single
limit of Two Million ($2,000,000.00) dollars per occurrence. In addition, ETHS shall keep and
maintain Workers’ Compensation Insurance covering all costs, statutory benefits, and liabilities
under State Workers’ Compensation and similar laws for ETHS’ respective employees. The
comprehensive general liability and property damage insurance policy shall name the City,
CPAH, and their respective Boards, Board members, employees, agents, and successors as an
additional insured. ETHS shall provide the City and CPAH with certificates of insurance
evidencing the existence of the coverage described above, including form and deductibles.
ETHS’ obligation to provide insurance under this Agreement and name the City and CPAH as an
additional insured shall terminate upon CPAH’s transfer of title of the Subject Property in
accordance with Section 5.B of this Agreement.
F. ETHS to Obtain Title to Subject Property. Prior to ETHS undertaking any work or
construction on the Subject Property or moving the Project Home to the Subject Property, ETHS
will acquire title to the Subject Property and the City will issue a special warranty deed
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conveying the Subject Property to ETHS for $1.00 and the parties will execute all necessary
conveyance and assumption documents, including the sale contract and title company transfer
documents.
G. ETHS to Transfer Title to Maintain Affordability Restrictions. After the
installation of the Project Home and the issuance of a certificate of occupancy for the Project
Home, ETHS shall donate the Subject Property at no cost to CPAH. The conveyance from ETHS
shall be by a special warranty deed conveying fee simple title to the Subject Property. At the
closing, ETHS shall deliver all necessary closing documents to allow for the transfer of the title
to the Subject Property to CPAH and then, immediately thereafter, an income qualified buyer
and to enable the title company to issue a title policy that shows the new buyer as the owner of
the Subject Property. ETHS shall pay all closing expenses. The closing shall occur no later than
December 31, 2018.
Section 4. City Role and Responsibilities.
A. City Inspection. City staff members will inspect the Project during construction
and the finished Project Home prior to its removal from the ETHS property to ensure compliance
with all applicable codes and regulations.
B. Affordability Control. CPAH is responsible for ensuring that the Subject Property
is affordable. CPAH’s responsibility is to ensure that ETHS (a) donates the Subject Property to
CPAH; and then (b) the Subject Property is sold to a buyer whose household income does not
exceed 120% of the area median income at the time of purchase that will own the property as
their primary residence. Area Median Income means the maximum income limit set by the
Chicago-Joliet-Naperville, Illinois HUD Metro FMR Area, which is based on household size as
determined annually by the United States Department of Housing and Urban Development.
Preference will be given to buyers that are employees of ETHS or City of Evanston.
Affordability will be maintained by CPAH through a 99-year renewable ground lease that will be
recorded. When the property is re-sold, the income of the household purchasing it shall not
exceed 120% of the area median income at the time of purchase and a new 99-year ground lease
will be recorded at the time of sale.
Section 5. CPAH Role and Responsibilities.
A. Obligation to accept Donation of the Subject Property. After ETHS acquires the
Subject Property, CPAH is obligated to accept the donation of and take title to the Subject
Property. CPAH must take title to the Subject Property within 90 days after the Final Certificate
of Occupancy is issued.
B. Declaration of Covenants, Conditions, and Restrictions. After the Subject
Property is donated to CPAH, CPAH will record a declaration of covenants, conditions and
restriction’s applicable to the Subject Property in substantially the form attached as Exhibit 2 to
this Agreement (the “Deed Restrictions”). CPAH will then sell the Subject Property subject to
the terms of the Deed Restrictions to provide opportunities for low, moderate, and middle
income persons and families to secure housing. All the agreements, covenants, rights, and
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restrictions set forth in these Deed Restrictions shall run with the Property and shall be binding
upon each Owner, and all heirs, successors and assigns, for the benefit of, and enforceable by
CPAH and its successors and assigns for the maximum duration permitted by law.
C. Sale of Subject Property by CPAH. CPAH shall take all necessary actions to sell
the Subject Property. CPAH shall be responsible for maintaining the affordability of the Subject
Property and shall limit the sale of the Subject Property to households whose incomes do not
exceed 120% of the Area Median Income, as determined annually by the U.S Department of
Housing and Urban Development, adjusted for family size.
D. Donation of Sale Proceeds to ETHS. Within 14 days after CPAH’s receipt of the
proceeds from the sale of the Subject Property, CPAH will donate all proceeds from the sale of
the Subject Property to ETHS minus any costs incurred by CPAH and approved by ETHS in
writing. The donation funds shall be used exclusively for the next ETHS home build project.
Section 6. Miscellaneous.
A. Notices. All notices required to be given hereunder shall be in writing and shall be
properly served on the date delivered by courier or on the date deposited, postage prepaid, with
the U. S. Postal Service for delivery via certified mail, return receipt requested, addressed:
If to City:
Wally Bobkiewicz
City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Sarah Flax
Housing & Grants
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
W. Grant Farrar
Corporation Counsel
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
If to ETHS:
Dr. Eric Witherspoon
Superintendent
1600 Dodge Avenue
Evanston, IL 60201
Mary Rodino
Chief Financial Officer
1600 Dodge Avenue
Evanston, IL 60201
Brian Crowley
Franczek Radelet
300 South Wacker, Ste. 3400
Chicago, IL 60606
If to CPAH:
Kim Ulbrich Karen A. Lamont
Executive Director Attorney
400 Central Avenue #111 1824 Stewart Avenue
Highland Park, IL 60035 Park Ridge, IL 60068
B. Binding Agreement. This Agreement shall be binding on and shall inure to the
benefit of the Parties, their respective successors, and assigns.
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C. Amendments and Modifications. No amendment or modification to this
Agreement shall be effective until it is reduced to writing and approved and executed by the
Parties to this Agreement.
D. Governing Laws. This Agreement shall be governed by, construed, and
enforced in accordance with the laws of the State of Illinois without regard to conflict of law
principles. Jurisdiction and venue for all disputes hereunder shall be the Circuit Court located in
Cook County, Illinois, or the federal district court for the Northern District of Illinois.
E. Authority to Execute. The Parties warrant and represent that the persons executing
this Agreement on their behalf have been properly authorized to do so.
F. Interpretation. This Agreement shall be construed without regard to the identity
of the Party who drafted the various provisions of this Agreement. Moreover, each provision of
this Agreement shall be construed as though all Parties participated equally in the drafting of this
Agreement. Because of the foregoing, any rule of construction that a document is to be
construed against the drafting Party shall not be applicable to this Agreement.
G. Rights Cumulative. Unless expressly provided to the contrary in this Agreement,
each one of the rights, remedies, and benefits provided by this Agreement shall be cumulative
and shall not be exclusive of any other rights, remedies, and benefits allowed by law.
H. No Third-Party Beneficiaries. No claim as a third-party beneficiary under this
Agreement by any person, firm, or corporation shall be made, or be valid, against the Parties.
I. Entire Agreement. It is understood and agreed that all understandings and
agreements between the Parties are merged in this Agreement and no Party is relying upon any
statement or representation not embodied in this Agreement. Each Party expressly acknowledges
that, except as expressly provided in this Agreement, the other Parties and the agents and
representatives of the other Parties have not made, and the other Parties are not liable for or
bound in any manner by, any express or implied warranties, guaranties, promises, statements,
inducements, representations, or information pertaining to the transaction contemplated hereby.
J. Assignment. This Agreement cannot be assigned by any Party without the written
consent of the other Parties and should any assignment be made by one Party without the written
consent of the other Parties, such assignment will be null and void.
K. Calendar Days and Time. Unless otherwise provided in this Agreement, any
reference in this Agreement to “day” or “days” shall mean calendar days and not business days.
If the date for giving of any notice required to be given, or the performance of any obligation,
under this Agreement falls on a Saturday, Sunday, federal, State, or ETHS holiday, then the
notice or obligation may be given or performed on the next business day after that Saturday,
Sunday, federal, State, or ETHS holiday.
L. Exhibits. Exhibits 1 and 2 are incorporated into and made part of this Agreement.
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M. Captions. The captions at the beginning of the several sections, respectively, are
for convenience in locating the contents, but are not part of the context.
N. Counterpart Signatures. For the convenience of the Parties, this Agreement may
be executed in similar counterparts, each counterpart shall be deemed an original instrument, and
such counterparts taken together shall constitute one and the same.
O. Effective Date. The Agreement shall be deemed dated and become effective on
the date the last of the Parties signs as set forth below the signature of their duly authorized
representatives.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed as set forth below.
BOARD OF EDUCATION OF
EVANSTON TOWNSHIP HIGH SCHOOL
DISTRICT NO. 202:
By:
Superintendent
Date:
CITY OF EVANSTON:
By:
City Manager
Date:
COMMUNITY PARTNERS FOR
AFFORDABLE HOUSING:
By:
Executive Director
Date:
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EXHIBIT 1
LEGAL DESCRIPTION
Lot 3 in Community Hospital of Evanston Resubdivision of Lots 25 through 29 in Block 2 in
Whipple’s Addition to Evanston in Section 13, Township 41 North, Range 13 East of the Third
Principal Meridian, in Cook County, Illinois
PIN: 10-13-104-026-0000
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EXHIBIT 2
DECLARATION OF COVENANTS, CONDITIONS, AND RESTRICTIONS
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COMMUNITY PARTNERS FOR AFFORDABLE HOUSING GROUND LEASE
THIS LEASE (“this Lease” or “the Lease”) made and entered into this ____________ day of
______________, 2018, by and between Community Partners for Affordable Housing, an Illinois not-for
profit corporation (“CPAH” or “Lessor” or “the Lessor”) ________________________________ “Lessee” or
“the Lessee”).
WHEREAS, CPAH is organized exclusively for charitable purposes, including to provide opportunities
for low- and moderate-income persons and families to secure housing that is decent, safe, and affordable,
and to preserve the quality and affordability of housing for present and future residents; and
WHEREAS, a goal of CPAH is the creation of homeownership opportunities for low- and moderate-
income people who otherwise would be denied such opportunities because of limited financial resources;
and
WHEREAS, a goal of CPAH is to stimulate the conveyance of decent, safe, and affordable housing
among low- and moderate-income people by providing access to housing for such persons at affordable
prices through the long-term leasing of land under said housing; and
WHEREAS, the Leased Premises described in this Lease have been acquired and are being leased
by CPAH in furtherance of these charitable purposes; and
WHEREAS, the Lessee shares the purposes and goals of CPAH and has agreed to enter into this
Lease not only to obtain those benefits to which the Lessee is entitled under this Lease, but also to further
the charitable purposes of the Lessor; and
WHEREAS, Lessor and Lessee recognize the special nature of the terms and conditions of this
Lease, and each of them, with the independent and informed advice of legal counsel, freely accepts these
terms and conditions, including those terms and conditions that may affect the marketing and resale price
of any Improvements on the Leased Premises; and
WHEREAS, it is mutually understood and accepted by Lessor and Lessee that the terms and
conditions of this Lease further their shared goals over an extended period of time and through a
succession of owners;
NOW THEREFORE, in consideration of the foregoing recitals, of mutual promises of Lessor and
Lessee, and of other good and valuable consideration, the receipt and sufficiency of which are hereby
acknowledged, Lessor and Lessee agree as follows:
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ARTICLE 1: Letters of Stipulation and Acknowledgment
Attached as the exhibit LETTERS OF STIPULATION AND ACKNOWLEDGMENT and made part of this Lease by
reference are (a) a Letter of Stipulation of Lessee, and (b) a Letter of Acknowledgment of legal counsel of Lessee, setting
forth their respective review and understanding of this Lease (in particular, Article 10, regarding the transfer, sale, or
disposition of the Improvements) and related documents for this transaction.
ARTICLE 2: Demise of Leased Premises
The Lessor, in consideration of the rents reserved and the terms and conditions of this Lease, does hereby demise and
leave unto Lessee, and Lessee does hereby take and hire from Lessor, the property (referred to in this Lease as the
“Leased Premises”) underlying the Improvements at __2005 Greyy Avenue, Evanston, IL 60201_and described in the
attached exhibit PREMISES. Lessor has furnished to Lessee a copy of the most current, if any, title report previously
obtained by Lessor for the Premises, and Lessee accepts title to the Leased Premises in their condition “as is” as of the
execution of this Lease. Any subsequent Lessee under this Lease must furnish a copy of the most current title report to
Lessor.
2.2 RESERVATION OF MINERAL RIGHTS: Lessor reserves to itself all the minerals and other extractive resources of the
Leased Premises. This reservation shall not diminish the right of the Lessee under this Lease to occupy and freely use the
Leased Premises. Any eventual extraction by the Lessor of minerals or other extractive resources shall be carried out with
as little disruption to the Lessee as is reasonably possible. In instances requiring a material disruption of the Lessee’s ri ght
of use and occupancy of the Leased Premises, the Lessor shall not make such extraction without the consent of the
Lessee.
ARTICLE 3: Duration of Lease
3.1 PRINCIPAL TERM: The term of this Lease shall be 99 years, commencing on the ___________ day of
_____________, 2017, and terminating on the _________ day of ________, 2116, unless terminated sooner or extended
as provided below.
3.2 LESSEE’S OPTION TO EXTEND: Lessee may extend the principal term of this Lease for one (1) additional period of
99 years, subject to all the provisions of this Lease; provided that Lessor may make changes to the terms of the Lease for
the renewal period prior to the beginning of such renewal period but only if these changes do not materially and adversely
impair Lessee’s rights under the Lease. Not more than 365 nor less than 180 days before the last day of the current term,
Lessor shall give Lessee written notice, stating the date of expiration of the Lease, describing any changes that Lessor
intends to make to the terms of the Lease as permitted above, and reiterating the conditions for renewal as set forth
immediately below (“the Expiration Notice”). Lessee’s right to exercise the option to extend is subject to the following
conditions: (a) within sixty (60) days of receipt of the Expiration Notice, Lessee shall give Lessor written notice, irrevocably
exercising the option to extend (“the Extension Notice”); (b) this Lease shall be in effect at the time the Extension Notice is
given and on the last day of the term, and (c) there shall not be an Event of Default by Lessee under this Lease or under
any loan documents between Lessee and any Permitted Mortgagee at the time the Extension Notice is given and on the
last day of the term.
When Lessee has rightfully exercised the option to extend, each party shall execute a memorandum, in mutually
agreeable recordable form, acknowledging the fact that the option has been exercised and otherwise complying with the
requirements of law for an effective memorandum or notice of lease, and such memorandum or notice of lease shall be
recorded in accordance with the requirements of law on or promptly after the commencement of such renewal period of
the Lease.
3.3 CHANGE OF LESSOR; LESSEE’S RIGHT TO PURCHASE: In the event that ownership of the land comprising the
Leased Premises (“the Land”) is conveyed or transferred (whether voluntarily or involuntarily) by Lessor to any other
person or entity, this Lease shall not cease, but shall remain binding and unaffected, subject to the provisions of Article
9.6. However, in the event Lessor desires or attempts to convey the Land to any person or entity other than a nonprofit
corporation, charitable trust, governmental agency or other similar entity sharing the goals described in the Recitals above
(or as security for a mortgage loan), the Lessee shall have a right of first refusal to purchase the Land. This right shall be
as specified in the attached exhibit FIRST REFUSAL. Any sale or other transfer contrary to this section 3.3 shall be null
and void.
ARTICLE 4: Use of Leased Premises
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4.1 RESIDENTIAL USE ONLY: Lessee shall use, and shall cause all occupants to use, the Leased Premises and
Improvements only for residential purposes and any incidental activities related to residential use that are currently
permitted by the then-applicable zoning law. [In addition, use of the Leased Premises shall be further limited by the
restrictions set forth in the attached exhibit RESTRICTIONS.]
4.2 RESPONSIBLE USE AND COMPLIANCE WITH LAW: Lessee shall use the Leased Premises in a manner so as not
to cause actual harm to others or create any nuisances, public or private; and shall dispose of any and all waste in a safe
and sanitary manner. Lessee shall maintain the Leased Premises and Improvements in good, safe, and habitable
condition in all respects, except for normal wear and tear, in full compliance with all applicable laws and regulations, and in
such condition as is required to maintain the insurance coverage required by section 9.4 of this Lease.
4.3 RESPONSIBLE FOR OTHERS: Lessee shall be responsible for the use of the Leased Premises by all residents and
their families, friends and visitors and anyone else using the Leased Premises with their consent and shall make all such
people aware of the spirit, intent and appropriate terms of this Lease.
4.4 OCCUPANCY: Lessee shall occupy the Leased Premises for at least 8 months of each year of this Lease, unless
otherwise agreed by Lessor. Occupancy by children or other immediate family members or dependents of Lessee shall be
considered occupancy by Lessee.
4.5 INSPECTION: Lessor may inspect any portion of the Leased Premises including the interior(s) of Lessee’s
Improvements, at any reasonable time, but not more than one time in a single calendar year, and in any reasonable
manner, upon at least 7 days written notice to Lessee. For good cause shown, Lessor may inspect any portion of the
Leased Premises including the interior(s) of Lessee’s Improvements without notice provided the Lessor shall have made
reasonable efforts to give advance notice to Lessee.
4.6 LESSEE’S RIGHT TO PEACEFUL ENJOYMENT: Lessee has the right to undisturbed enjoyment of the Leased
Premises, and Lessor has no desire or intention to interfere with the personal lives, associations, expressions, or actions
of Lessee, subject to the provisions of this Lease.
ARTICLE 5: Ground Lease Fee
5.1 GROUND LEASE FEE: In consideration of the possession, continued use, and occupancy of the Leased Premises,
Lessee shall pay to Lessor a monthly ground lease fee (“the Ground Lease Fee”) of twenty-five dollars ($25.00).
5.2 PAYMENT OF GROUND LEASE FEE: The Ground Lease Fee shall be payable to Lessor, at the address specified in
this Lease as Lessor’s address, on the first day of each month for as long as this Lease remains in effect, unles s, with
Lessor’s consent, the Ground Lease Fee is to be escrowed by a Permitted Mortgagee, in which case payment shall be
made as agreed to by Mortgagee and Lessor. If the Lease commences on a day other than the first of the month, a pro-
rata portion of the Ground Lease Fee shall be paid for the balance of the month at the time the Lease is executed.
In the event that any amount of payable Ground Lease Fee remains unpaid when the Improvements are sold and the
Lease is terminated or assigned to another party, the amount of payable Ground Lease Fee shall be paid to Lessor out of
any proceeds from the sale of the Improvements otherwise due to Lessee at the time of such sale. The remedies
provided herein are not intended to restrict any other remedies available to Lessor in law or equity.
5.3 CALCULATION OF GROUND LEASE FEE: The Ground Lease Fee specified in section 5.1 above has been calculated
as follows. First, an amount approximating the monthly fair rental value of the Leased Premises has been established,
current as of the commencement of the lease term, recognizing that use of the Leased Premises is restricted by some of
the provisions of the Lease. Then the affordability of this monthly amount for the Lessee has been analyzed and, if
necessary, the amount has been reduced to yield the amount stated in section 5.1 above, which has been determined to
be affordable for Lessee.
5.4 REDUCTION, DELAY OR WAIVER OF GROUND LEASE FEE: Lessor may reduce, delay or waive entirely the
Ground Lease Fee at any time and from time to time for the purpose of ensuring affordable monthly housing costs for the
Lessee. Any such reduction, delay, or waiver must be in writing and signed by Lessor before being effective.
5.5 ADJUSTMENT OF GROUND LEASE FEE: The Ground Lease Fee stated in section 5.1 above, as adjusted in the way
provided below, shall be applicable during the term of this Lease. However, in the event that, for any reason, the provisions
of Article 10 or Article 11 regarding transfers of the Improvements or section 4.4 regarding occupancy are suspended or
invalidated for any period of time, then during that time, the Ground Lease Fee shall be increased to an amount calculated
by Lessor to equal the fair rental value of the Leased Premises for use not restricted by the provisions of the suspended
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portions of the Lease, but initially an amount not to exceed ninety percent (90%) of the monthly amortized payments to
purchase the Leased Premises at the then-applicable mortgage rate. In such event, Lessor shall notify Lessee of the
amount calculated in this way, and the Ground Lease Fee shall then be this amount.
In order to keep the Ground Lease Fee reasonably current, the amount specified in section 5.1 (and the maximum amount
specified in the preceding paragraph) shall be recalculated every 5th year during the term of the Lease. At such intervals,
the amount shall be recalculated through such reasonable process as the Lessor shall choose, based upon the standards
set forth in section 5.3 above. Lessor shall notify Lessee promptly upon recalculation of the new Ground Lease Fee
amount, and if Lessee does not state objections to the recalculated amount within thirty (30) days after receipt of this
notice, the Ground Lease Fee shall then be as stated by Lessor in the notice. If Lessee does state objections to the
recalculated Ground Lease Fee, and Lessor and Lessee are then unable to agree on a recalculated Ground Lease Fee
within fifteen (15) days of Lessor’s receipt of Lessee’s objection, the dispute shall be resolved according to the arbitration
process set forth in Article 13 below, except that the arbitrators chosen by each party shall be ones with experience in the
valuation of real estate. Upon the final determination of the recalculated Ground Lease Fee in accordance with the terms
of this section, Lessor shall maintain in its file a notarized certification of the amount of such recalculated Ground Lease
Fee and the process by which it was determined.
ARTICLE 6: Taxes and Assessments
6.1 TAXES AND ASSESSMENTS: Lessee shall be responsible for payment of all taxes and governmental assessments
that relate to the Improvements and the Leased Premises. For purposes of this Lease, "Taxes" shall mean any taxes,
assessments, and other governmental levies and charges, whether general, special, ordinary, extraordinary, foreseen, or
unforeseen, of any kind and nature (including any interest on assessments whenever the same are permitted to be paid in
installments) relating to the Leased Premises or the Improvements, including without limitation, real estate taxes, personal
property taxes, lease taxes, environmental taxes, sewer charges, water charges, assessments (special or otherwise),
transit taxes, ad valorem taxes, or any other tax, assessment, or charge (however described) in lieu of, substituted for, or
in addition to any or all of the foregoing taxes, assessments, and charges, that may be levied, assessed, confirmed, or
imposed by any lawful taxing authorities. Taxes shall also include all reasonable costs and expenses, including without
limitation legal fees and court costs incurred for the protest, reduction, or refund of any of the Taxes, whether such protes t,
reduction, or refund is ultimately successful or not.
6.2 UTILITIES: Lessee shall pay directly, when due, all service bills, utility charges, or other governmental assessments
charged against the Improvements and the Leased Premises.
6.3 TAXES ON LEASED PREMISES: In the event that the local taxing authority bills Lessor for the taxes on the Leased
Premises, Lessor shall pass the responsibility for this expense to Lessee and Lessee shall promptly pay this bill.
6.4 LESSEE’S RIGHT TO CONTEST: Lessee shall have the right to contest the amount or validity of any taxes relating to
the Improvements and Leased Premises. Lessor may, in its discretion and upon written request by Lessee, join in any
such proceedings if Lessee reasonably determines that it is necessary or convenient for Lessor to do so. All other costs
and expenses of such proceedings shall be paid by Lessee.
6.5 PAYMENTS IN EVENT OF DELINQUENCY: In the event that Lessee fails to pay the taxes or other charges specified
in section 6.1 above, Lessor may increase, but shall not be obligated to increase, Lessee’s Ground Lease Fee in an
amount that will offset the cost of any delinquent and current taxes or other charges relating to the Improvements and
Leased Premises. Upon collecting any such amount, Lessor shall pay the amount collected to the taxing authority in a
timely manner.
6.6 PROOF OF COMPLIANCE: Concurrently with the payment of any taxes, assessments, and charges required or
permitted by the provisions of this Lease, each party shall furnish evidence satisfactory to the other documenting the
payment. A photocopy of a receipt for such charges showing payment prior to the due date shall be the usual method of
furnishing such evidence.
ARTICLE 7: Improvements
7.1 OWNERSHIP: It is agreed that all buildings, structures, fixtures, and other Improvements purchased by the Lessee or
constructed or placed by the Lessee on any part of the Leased Premises at any time during the term of this Lease in
accordance with the requirements of this Lease (“the Improvements”) shall be property of the Lessee. Title to such
Improvements shall be and remain vested in the Lessee. However, Lessee’s exercise of the rights of ownership is subject
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to the provisions of this Lease, including but not limited to provisions regarding the disposition of Improvements by the
Lessee and the Lessor’s option to purchase the Improvements. In addition, Lessee shall not sever or move the
Improvements from the Land.
7.2 PURCHASE OF IMPROVEMENTS BY LESSEE: Lessee is simultaneously purchasing the Improvements now located
on the Leased Premises and described in the Warranty Deed, the form of which is annexed to this Lease as the exhibit
WARRANTY DEED.
7.3 CONSTRUCTION AND ALTERATION: Any construction in connection with an existing or new Improvement is subject
to the following conditions: (a) all costs shall be borne and paid for by the Lessee; (b) all construction shall be performed in
a worker like manner and shall comply with all applicable laws and regulations; (c) all construction involving structural
changes, or structural or mechanical improvements for which Lessee desires to receive a Structural and Mechanical
Improvements Credit pursuant to Article 7.4, or in excess of ten thousand dollars ($10,000) in cost shall be performed by
certified and bonded professionals and shall not be constructed without the prior written consent of Lessor; (d) all
construction shall be consistent with the permitted uses set forth in Article 4; (e) the exterior (including height) of such
Improvements shall not be increased or expanded and new Improvements shall not be constructed without the prior
written consent of Lessor; and (f) Lessee shall furnish to Lessor a copy of any plans and all building permits for such
construction prior to commencing construction.
7.4 CREDIT FOR STRUCTURAL AND MECHANICAL IMPROVEMENTS: Lessee may elect to receive a Structural and
Mechanical Improvements Credit, which credit shall be applied in the calculation of the Formula Price as set forth in Article
10.11, for any one or more of the following structural or mechanical improvements, subject to the approval of Lessor: (a)
repair and/or replacement of the heating system; (b) repair and/or replacement of the electrical components; (d) repair
and/or replacement of plumbing components; (e) repair and/or replacement of the roof of the home; and (f) repair of a
damaged structural element that threatens the structural integrity of the Improvements.
The terms under which Lessor will approve a Structural and Mechanical Improvements Credit are limited to the
conditions set forth in Exhibit STRUCTURAL AND MECHANICAL IMPROVEMENTS CREDIT. Lessee may not
receive a Structural and Mechanical Improvements Credit for any work that is not included in the above list of
improvements. Any Structural and Mechanical Improvements Credit approved by Lessor shall be evidenced by the
exhibit APPROVAL OF STRUCTURAL AND MECHANICAL IMPROVEMENTS CREDIT and made a part of this
Lease.
7.5 PROHIBITION OF LIENS: No lien of any type shall attach to the Lessor’s title to the Land or to Lessor’s interest in the
Leased Premises or to any other property owned by the Lessor. Lessee shall not permit any statutory or similar lien to be
filed against the Premises, the Improvements, or any interest of Lessor or Lessee that remains more than sixty (60) days
after it has been filed. Lessee shall cause any such lien to be discharged of record by payment, deposit, bond, order of a
court of competent jurisdiction, or as otherwise permitted by law. If Lessee fails to cause such lien to be discharged within
the 60-day period, then, in addition to any other right or remedy, Lessor may, but shall not be obligated to, discharge the
lien by paying the amount in question. Lessee may, at Lessee’s expense, contest the validity of any such asserted lien,
provided Lessee has furnished a bond in an amount sufficient to release the Leased Premises from such lien. Any
amounts paid by Lessor to discharge such liens shall be deemed to be an additional Ground Lease Fee payable by
Lessee upon demand.
Notwithstanding anything to the contrary in this paragraph 7.5, a lien filed against Lessee's interest in the Leased Premises
and the Improvements by the Illinois Housing Development Authority ("IHDA") shall be permitted hereunder and IHDA
shall have all of the rights afforded to a Permitted Mortgagee in this Ground Lease."
7.6 MAINTENANCE AND SERVICES: Lessee shall, at Lessee’s sole expense, maintain the Leased Premises and all
Improvements as required by section 4.2 above. Lessor shall not be required to furnish any services or facilities, including
but not limited to heat, electricity, air conditioning, water, or sewer, or to make any repairs to the Leased Premises or
Improvements, and Lessee hereby assumes the sole responsibility for furnishing all services or facilities.
7.7 DISPOSITION OF IMPROVEMENTS UPON EXPIRATION OF LEASE TERM: Upon the expiration of the term of this
Lease as such term may be extended or sooner terminated in accordance with this Lease, Lessee shall surrender the
Improvements together with the Leased Premises to the Lessor. Ownership of the Improvements shall thereupon revert to
Lessor, provided, however, that Lessor shall promptly pay to Lessee as consideration for the Improvements an amount
equal to Lessor’s Purchase Option Price calculated in accordance with Article 10 below, as of the time of reversion of
ownership, less the total amount of any unpaid Ground Lease Fee including any charges that may have been added to the
Ground Lease Fee in accordance with this Lease.
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ARTICLE 8: Financing
8.1 PERMITTED MORTGAGE: Lessee may mortgage the Leased Premises only with the written consent of Lessor. Not
less than thirty (30) days prior to the date on which Lessee (or a prospective Lessee who has contracted to purchase the
Improvements) requests Lessor’s consent to a mortgage to be effective, Lessee (or prospective Lessee) shall furnish to
Lessor copies of every document to be executed in connection with the transaction represented by such mortgage,
including first mortgages, subsequent mortgages, and home equity loans. Lessor may choose to consent to any mortgage,
and in so doing shall designate such mortgage as a “Permitted Mortgage.” However, Lessor shall be required to consent to
a mortgage only if (a) at the time such copies of documents are submitted and at the time proposed by Lessee (or
prospective Lessee) for the execution of such documents, no default is then outstanding; and (b) the mortgage so
submitted is a Standard Permitted Mortgage as defined in the attached exhibit PERMITTED MORTGAGES. Lessee shall
pay to Lessor at Lessor’s option, as additional Ground Lease Fee, all fees, costs, and expenses, including, without
limitation, reasonable attorneys’ fees, incurred by Lessor in connection with any Permitted Mortgage.
8.2 RIGHTS OF PERMITTED MORTGAGEE: Any holder of a Permitted Mortgage (“Permitted Mortgagee”) shall without
requirement of consent by the Lessor have the rights identified and defined in the attached exhibit PERMITTED
MORTGAGES.
8.3 REMOVAL OF CERTAIN PROVISIONS PURSUANT TO FORECLOSURE: In the event of foreclosure sale by a
Permitted Mortgagee or the delivery of a deed to a Permitted Mortgagee in lieu of foreclosure in accordance with the
provisions of the Lease, at the election of the Permitted Mortgagee the provisions of Article 10, sections 10.1 through
10.11 shall be deleted and thereupon shall be of no further force or effect as to only so much of the Security so foreclosed
upon or transferred.
8.4 LESSOR’S RIGHT TO PROCEEDS IN EXCESS OF PURCHASE OPTION PRICE: The parties recognize that it would
be contrary to the fundamental concept of this agreement and an incentive to abuse Lessee’s authorization to encumber
its leasehold interest with a Permitted Mortgage if Lessee could realize more than the Purchase Option Price as the result
of any foreclosure of any mortgage. Accordingly, Lessee hereby irrevocably assigns to Lessor any and all net proceeds of
sale of the Improvements remaining after payment of costs of foreclosure and satisfaction of the lien of any Permitted
Mortgagee which would otherwise have been payable to Lessee, to the extent such net proceeds exceed the net proceeds
that Lessee would have received had the property been sold for the Purchase Option Price established in Article 10 of this
Lease, and authorizes and instructs the Permitted Mortgagee or any party conducting any sale to pay the amount of said
excess proceeds directly to Lessor. In the event that, for any reason, such excess proceeds are paid to Lessee, Lessee
hereby agrees to promptly pay the amount of such excess proceeds to Lessor.
8.5 AMENDMENTS SUBJECT TO APPROVAL BY PERMITTED MORTGAGEE: Any amendments to this Lease shall be
subject to the written approval of Permitted Mortgagee, which approval shall not be unreasonably withheld or delayed. The
passage of thirty (30) days after submittal to Permitted Mortgagee of a proposed amendment without approval or
disapproval by Permitted Mortgagee shall be deemed approval thereof.
ARTICLE 9: Liability, Insurance, Damage and Destruction, Eminent Domain
9.1 LESSEE’S LIABILITY: Lessee assumes sole responsibility and liability to all persons and authorities related to its
possession, occupancy, and use of the Leased Premises.
9.2 INDEMNIFICATION OF LESSOR: Lessee shall defend, indemnify, and hold Lessor harmless against all liability and
claims of liability for injury or damage to person or property from any cause on or about the Leased Premises. Lessee
waives all claims against Lessor for such injury or damage. However, Lessor shall remain liable (and Lessee shall not
indemnify and defend Lessor against such liability or waive such claims of liability) for injury or damage due to the grossly
negligent or intentional acts or omissions of Lessor or Lessor’s agents or employees.
9.3 PAYMENT BY LESSOR: In the event the Lessor shall be required to pay any sum that is the Lessee’s responsibility or
liability, the Lessee shall reimburse the Lessor for such payment and for reasonable expenses caused thereby.
9.4 INSURANCE: Lessee shall, at Lessee’s sole expense, keep all Improvements continuously insured against loss or
damage by fire and the extended coverage hazards for the full replacement value of such Improvements.
Lessee shall, at Lessee’s sole expense, maintain continuously in effect liability insurance covering the Leased Premises
and Improvements in the amounts of not less than three hundred thousand dollars ($300,000) for injury to or death of any
one person; and six hundred thousand dollars ($600,000) for injury to or death of any number of persons in one
occurrence; and two hundred thousand dollars ($200,000) for property damage. The dollar amounts of this coverage shall
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be adjusted at two-year intervals, beginning on the date this Lease is signed, or upon Lessor’s demand given not more
often than annually, upon 30 days’ notice to Lessee. This adjustment shall be equal to the percentage of change (positive
or negative), over the period in question, of the Consumer Price Index for urban wage earners and clerical workers for the
urban area in which the Leased Premises are located, or such other index as reasonably measures adjustments in
coverage amounts for the applicable type of insurance. Such index is maintained by the Office of Prices and Living
Conditions of the Bureau of Labor Statistics, of the U.S. Department of Labor. Such insurance shall specifically insure
Lessee against all liability assumed under this Lease, as well as all liability imposed by law, and shall also insure Lessor as
an additional insured so as to create the same liability on the part of insurer as though separate policies had been written
for Lessor and Lessee.
Lessee shall provide Lessor with copies of all policies and renewals of policies. All policies shall also contain
endorsements providing that they shall not be cancelled, reduced in amount or coverage or otherwise modified by the
insurance carrier involved without at least thirty (30) days’ prior written notice to Lessor. Lessor shall be entitled to
participate in the settlement or adjustment of any losses covered by such policies of insurance.
9.5 DAMAGE OR DESTRUCTION: In the event of damage or destruction to the Improvements, Lessee shall file a claim
with its insurance carrier in a timely manner; if Lessee fails to do so, then Lessor shall have the right to file and settle the
claim. Except as provided below, in the event of fire or other damage to the Improvements, Lessee shall take all steps
necessary to ensure the repair of such damage and the restoration of the Improvements to their condition immediately
prior to the damage. All such repairs and restoration shall be completed as promptly as possible. Lessee shall also
promptly take all steps necessary to ensure that the Leased Premises are safe and that the damaged Improvements do
not constitute a danger to persons or property.
If Lessee, using reasonable judgment and relying on professional estimates, deter-mines either (a) that full repair and
restoration is physically impossible, or (b) that the available insurance proceeds will pay for less than eighty percent (80%)
of the cost of repair and restoration (provided Lessee has fulfilled all the hazard insurance requirements set forth in section
9.4 above), then Lessee may terminate this Lease by writ-ten notice to Lessor given not later than sixty (60) days after the
event that caused the damage. However, such termination shall not be effective until forty-five (45) days after the date
upon which the notice is received by Lessor. During this 45-day period Lessor may seek an adjustment from the insurer so
as to increase the available insurance proceeds to an amount covering at least 80 percent of the cost of repair and
restoration. If successful in securing such adjustment, Lessor may render Lessee’s termination notice null and void by
written notice to Lessee within such 45-day period. If Lessor fails to nullify the termination notice in this way, then this
Lease shall terminate at the expiration of the 45-day period, and any insurance proceeds payable to Lessee on account of
such damage shall be paid as provided below.
The insurance proceeds shall be paid first to cover any expenses of collecting the proceeds. Remaining proceeds shall be
paid to the Lessee (or its Permitted Mortgagee to the extent required by the Permitted Mortgage) up to the then applicable
Lessor’s Purchase Option Price (as of immediately prior to the damage) calculated according to the provisions of Article 10
below. The balance of such proceeds, if any, shall be paid to Lessor.
9.6 EMINENT DOMAIN AND PUBLIC DEDICATION: In the event of a taking of the Leased Premises, either in its entirety
or to such extent that the Improvements are lost or damaged beyond repair, by reason of eminent domain or other action
of public authority prior to the expiration of this Lease, the Lease shall terminate as of the date Lessee is required to give
up possession of the Leased Premises or Improvements, and the entire amount of any award(s) paid shall be allocated in
the way described in section 9.5 above for insurance proceeds.
In the event of a taking of a portion of the Leased Premises that does not result in damage to the Improvements or
substantial reduction in the usefulness or desirability of the Improvements for residential purposes, then any monetary
compensation for such taking shall be allocated entirely to Lessor.
In the event of a taking of a portion of the Leased Premises that results in damage to the Improvements only to such an
extent that the Improvements can reasonably be restored to a residential use consistent with this Lease, the Lessor may in
its discretion allocate some or all the monetary compensation to enable Lessee to accomplish such a restoration. Any
balance remaining after or in the absence of such allocation shall be allocated as provided above for a taking of the entire
Leased Premises.
Any and all proceedings brought by a party in connection with any damages as a result of any taking referred to in this
section shall be conducted at the sole expense of such party. If any provision of law requires that such proceedings be
brought by or in the name of any owner or lessee of the premises, such party shall join in such proceedings or permit the
same to be brought in its name. Each party agrees to do all acts and to execute all documents that may be required to
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enable the other to maintain such proceedings. If the party required to join in the proceedings incurs any cost or expense
in doing so, such party shall be entitled to reasonable reimbursement and this entitlement shall constitute a first charge
against any award.
9.7 REASSESSMENT OF RENTAL VALUE: In the event of any taking that reduces the size of the Leased Premises but
does not result in the termination of the Lease, Lessor shall reassess the fair rental value of the remaining Premises and
shall adjust the Ground Lease Fee if necessary to ensure that the monthly fee does not exceed the monthly fair rental
value of the premises for use as restricted by the Lease.
9.8 RELOCATION OF LESSEE: In the event of a termination of this Lease as a result of damage, destruction or taking,
Lessor shall take reasonable steps to grant Lessee a leasehold interest, similar to the interest created by this Lease, in
another tract that it owns, if such other tract can reasonably be made available. In accepting such a leasehold interest,
Lessee agrees to contribute any proceeds or award received by Lessee to purchase or develop Improvements on such
tract. Lessor’s failure to supply such a leasehold interest shall not give rise to any cause of action by Lessee against
Lessor.
ARTICLE 10: Transfer, Sale, or Disposition of Improvements
10.1 INTENT: It is the understanding of the parties that the terms of this Lease, and in particular of this Article 10, are
intended to preserve the affordability of the Improvements for low- and moderate-income households and expand access
to homeownership opportunities for such households.
10.2 TRANSFERS TO INCOME-QUALIFIED PERSONS: Lessee may transfer its interest in the Leased Premises or the
Improvements only to Lessor or an Income-qualified Person as defined below or otherwise only as explicitly permitted by
the provisions of this Article 10. All such transfers shall be subject to Lessor’s review and purchase option rights set forth in
this Article 10. Any purported transfer done without following the procedures set forth below, except in the case of a
transfer to a Permitted Mortgagee in lieu of foreclosure, shall be null and void.
“Income-qualified Person” shall mean a person or group of persons whose household income does not exceed eighty
percent (120%) of the median household income for the Chicago area as calculated and adjusted for household size from
time to time by the U.S. Department of Housing and Urban Development (HUD) or any successor.
10.3 TRANSFER TO LESSEE’S HEIRS: Upon receipt of a written request from Lessee at any time or upon notice from the
executor of the decedent’s estate given within ninety (90) days of the death of Lessee (or the last surviving co-owner of the
Improvements) Lessor shall, unless for good cause shown, consent to a transfer of the Improvements and an assumption
of this Lease to and by one or more of the possible heirs of Lessee listed below as “a,” “b,” or “c,” provided that a Letter of
Stipulation and a Letter of Acknowledgment of legal counsel (similar to those described in Article 1 of this Lease), setting
forth the heirs’ review, understanding and acceptance of the terms of the Lease, are submitted to Lessor to be attached to
the Lease when it is transferred to the heirs.
a. the spouse or domestic partner of the Lessee; or
b. the child or children of the Lessee; or
c. member(s) of the Lessee’s household who have resided upon the Premises for at least one year immediately
prior to Lessee’s death.
Any other heirs, legatees or devisees of Lessee must, in addition to submitting Letters of Stipulation and Acknowledgment
as provided above, demonstrate that they are Income-qualified Persons as defined above, or, if unable to do so, shall not
be entitled to possession of the Leased Premises but must transfer the Leased Premises in accordance with the
provisions of this Article 10.
For purposes hereof, a person shall qualify as the Lessee’s domestic partner if: (i) neither the Lessee nor such person is
married; (ii) each of the Lessee and such person is at least eighteen (18) years old and competent to consent and enter
into legally binding contracts; (iii) the Lessee and such person are not related to each other by blood closer than would bar
marriage in the State of Illinois; (iv) the Lessee and such person is each other’s sole domestic partner; (v) the Lessee and
such person are mutually responsible for each other’s common welfare; and (vi) such person satisfies at least one of the
following criteria: (a) such person is the primary beneficiary under the Lessee’s will; (b) the Lessee and such person have
joint ownership of a motor vehicle; (c) the Lessee and such person have a bona-fide joint credit account; (d) the Lessee
and such person have a bona-fide joint checking or savings account; (e) such person is designated as the primary
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beneficiary of the Lessee’s life insurance or retirement benefits; or (f) such person holds a power for healthcare decisions
for the Lessee.
10.4 LESSEE’S NOTICE OF INTENT TO SELL: In the event that Lessee wishes to assign its interest in the Leased
Premises and sell the Improvements, Lessee shall notify Lessor, in writing, of such wish (“Notice of Intent to Sell”). Such
Notice shall include a statement as to whether Lessee wishes to recommend a prospective buyer as of the date of the
Notice.
10.5 APPRAISAL: No later than ten (10) business days after Lessor’s receipt of Lessee’s Intent-To-Sell Notice, a market
valuation of the Leased Premises and the Improvements (“the Appraisal”) shall be commissioned to be performed by a
mutually acceptable and duly licensed appraiser, provided, however, Lessor may at its option rely on any existing appraisal
that is not more than six months old. Lessor shall commission and pay the cost of such Appraisal. The Appraisal shall be
conducted by analysis and comparison of comparable properties as though title to Land and Improvements were held in
fee simple absolute, disregarding the restrictions of this Lease on the use of the Land and the transfer of the
Improvements. Copies of the Appraisal are to be provided to both Lessor and Lessee.
10.6 LESSOR’S PURCHASE OPTION. Upon receipt of Notice of Intent to Sell from Lessee, Lessor shall have the option
to purchase the Improvements (“Purchase Option”) at the Purchase Option Price calculated as set forth in Section 10.11
below. Lessor’s purchase option shall include the right to assign this purchase option to a third party (“Purchase Option
Assignee”) provided, however, that such assignee shall be an Income-Qualified person, as defined herein, who
understands and accepts the term of the Lease.
Lessor’s Purchase Option is designed to further the purpose of preserving the affordability of the Improvements for
succeeding Income-qualified Persons while taking fair account of the investment by the Lessee. Lessee and Lessor agree
to cooperate in furthering such purposes by facilitating the sale of the Improvements to an Income-Qualified person. Such
purposes are understood to be accomplished, without Lessor having otherwise exercised the Purchase Option, if the
Improvements are sold, in accordance with Section 10.8 below, to a Purchase Option Assignee.
If Lessor elects to purchase the Improvements, Lessor shall exercise the Purchase Option by notifying Lessee, in writing,
of such election (“the Notice of Exercise of Option”) within one hundred and twenty (120) days of the receipt of the
Appraisal, or the Option shall expire. The time permitted to Lessor to exercise the Purchase Option may be extended by
mutual agreement of Lessor and Lessee. Having given such notice, Lessor may either proceed to exercise the Purchase
Option directly by purchasing the Improvements, or may assign the Purchase Option to a Purchase Option Assignee.
The purchase (by Lessor or Purchase Option Assignee) must be completed within one hundred and twenty days (120)
days of Lessor’s Notice of Exercise of Option, or Lessee may sell the Improvements as provided in section 10.8 below.
The time permitted for the completion of the purchase may be extended by mutual agreement of Lessor and Lessee.
Lessee may recommend to Lessor a prospective buyer who is an Income-qualified Person and is prepared to submit
Letters of Stipulation and Acknowledgment indicating informed acceptance of the terms of this Lease.
10.7 BROKERAGE: The Lessee may not use a broker unless and until Lessor elects not to exercise its Purchase Option,
the Purchase Option has expired, or if Lessor has failed to complete the purchase within the 60-day period allowed by
section 10.6 above.
10.8 IF PURCHASE OPTION EXPIRES: If the Purchase Option has expired and/or if Lessor has failed to complete the
purchase within the 120-day period allowed by section 10.6 above, and the Lessor and Lessee do not agree to extend the
time to complete the Purchase Option and/or complete the purchase, then Lessee may sell the Improvements and assign
the Lease to any Income-qualified Person, for not more than the applicable Purchase Option Price.
10.9 LESSOR’S POWER OF ATTORNEY TO CONDUCT SALE: In the event Lessor does not exercise its option and
complete the purchase of the Improvements as set forth above, and Lessee (a) is not then residing in the Improvements
and (b) continues to hold the Improvements out for sale but after a good-faith effort is unable to locate a buyer and
execute a binding purchase and sale agreement within one (1) year of the giving of the Intent to Sell Notice, Lessee does
hereby appoint Lessor its attorney in fact to seek a buyer, negotiate a reasonable price that furthers the goals set forth in
this Lease, sell the property, and distribute proceeds of sale, in the following manner: Proceeds shall be paid first to cover
the costs of sale and reletting of the Leased Premises and any other sums owed Lessor by lessee. Remaining proceeds
shall be paid to Lessee (or its Permitted Mortgagee to the extent required by the Permitted Mortgagee) up to the then-
applicable Purchase Option Price calculated according to the provisions of this Article 10. The balance of such proceeds, if
any, shall be paid to Lessor.
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10.10 PURCHASE OPTION PRICE: The Purchase Option Price shall be the lesser of (a) the value of the property,
including the Leased Premises and the Improvements, as determined by the Appraisal commissioned and conducted as
provided in Section 10.5 above or (b) the price calculated in accordance with the formula described below (“the Formula
Price”).
10.11 CALCULATION OF THE FORMULA PRICE: The Formula Price shall be equal to Lessee’s Purchase Price, as
stated below, plus Lessee’s Share of Market Value Appreciation in the market value of the Leased Premises and
Improvements existing thereon, plus any applicable Structural and Mechanical Improvements Credit calculated as follows:
(a) Lessee’s Purchase Price: The parties agree that the Lessee’s Purchase Price for the Improvements existing
on the Leased Premises as of the commencement of the term of this Lease is $.
(b) Initial Appraised Value: The parties agree that the appraised value of the Leased Premises and
Improvements at the time of Lessee’s purchase (the Initial Appraised Value) is $_______________ as
documented by the appraiser’s report attached to this Lease as Exhibit INITIAL APPRAISAL,
(c) Lessee’s Investment Ratio: The parties agree that Lessee’s Purchase Prices represents _____% of the Initial
Appraised Value of the Leased Premises and Improvements (“Lessee’s Investment Ratio”).
(d) Current Appraised Value: The parties agree that the market value of the Leased Premises and the
Improvements existing thereon conducted on or about the date of the Lessee’s Notice of Intent to Sell, in
accordance with Section 10.5 above, shall be the Current Appraised Value.
(e) Market Value Appreciation: For the purpose of determining the Purchase Option Price, the Market Value
Appreciation of the Leased Premises and Improvements shall be determined by subtracting the Initial Appraised
Value above from the Current Appraised Value.
(f) Shared Appreciation Factor: For the purpose of calculating Lessee’s Share of Market Value Appreciation in
subparagraph (g ) below, the Shared Appreciation Factor will be fifteen percent (15%).
(g) Lessee’s Share of Market Value Appreciation: For the purpose of determining the Formula Price, Lessee’s
Share of Market Value Appreciation shall be determined by first multiplying the Market Value Appreciation by
Lessee’s Investment Ratio and then multiplying the product by the Shared Appreciation Factor.
(h) Applicable Structural and Mechanical Improvements Credit. The Structural and Mechanical Improvements
Credit as defined in Article 7.4, if any, shall be added, provided Exhibit Approval of Structural and Mechanical
Improvements Credit is in evidence.
(i) Formula Price: The Formula Price shall be determined by adding Lessee’s Share of Market Value
Appreciation plus a Structural and Mechanical Improvements Credit, if applicable, to Lessee’s Purchase Price.
10.12 CHOICE OF NEW LEASE OR ASSIGNMENT OF EXISTING LEASE: An Income-qualified Person who purchases
the Improvements in accordance with the provisions of this Article 10 shall receive, at the Lessor’s choice, either an
assignment of this Lease from the seller or a new Lease from Lessor, which new Lease shall be substantially the same as
this Lease in the rights, benefits and obligations assigned to Lessee and Lessor.
ARTICLE 11: Assignment and Sublease
Except as otherwise provided in Article 8 (including the exhibit PERMITTED MORTGAGES) and Article10, Lessee shall
not assign, sublease, sell, or otherwise convey any of Lessee’s rights under this Lease without the prior written consent of
the Lessor. Lessee agrees that Lessor shall have broad and full discretion to withhold such consent in order to further the
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mutual purposes and goals set forth in this Lease. If permission is granted, any assignment or sublease shall be subject to
the following conditions. Any such assignment or sublease shall be subject to all the terms of this Lease.
In the case of a sublease, the rental or occupancy fee charged the sublessee shall not be more than that amount charged
the Lessee by the Lessor, plus an amount approved by Lessor to cover costs to Lessee for the Improvements.
In the case of an assignment, the total consideration for such assignment and the related sale or transfer of the
Improvements shall not exceed the Purchase Option Price as calculated in accordance with Article 10 above.
ARTICLE 12: Default
12.1 MONETARY DEFAULT BY LESSEE: It shall be an event of default if Lessee fails to pay the Ground Lease Fee or
other charges required by the terms of this Lease and such failure is not cured by Lessee or a Permitted Mortgagee within
thirty (30) days after notice of such failure is given by Lessor to Lessee and Permitted Mortgagee. However, if Lessee shall
make a good faith partial payment of at least two thirds (2/3) of the amount owed during such initial 30-day period, then
such period shall be extended one additional 30-day period.
12.2 NONMONETARY DEFAULT BY LESSEE: It shall be an event of default if Lessee fails to abide by any other material
term or condition in this Lease, and such failure is not cured by Lessee or a Permitted Mortgagee within sixty (60) days
after notice of such failure is given by Lessor to Lessee and Permitted Mortgagee. However, in the case where the Lessee
or Permitted Mortgagee has commenced to cure such default within such 60-day period and is continuing such cure with
all due diligence but cannot by the exercise of due diligence cure such default within such period, such period shall be
extended for such additional period as may be reasonably required under the circumstances to complete such cure.
12.3 DEFAULT BY LESSEE RESULTING FROM JUDICIAL PROCESS: It shall be an event of default if the estate hereby
created is taken on execution or by other process of law, or if Lessee is judicially declared bankrupt or insolvent according
to law, or if any assignment is made of the property of Lessee for the benefit of creditors, or if a receiver, trustee in
involuntary bankruptcy or other similar officer is appointed to take charge of any substantial part of Lessee’s property by a
court of competent jurisdiction, or if a petition is filed for the reorganization of Lessee under any provisions of the
Bankruptcy Act now or hereafter enacted, or if Lessee files a petition for such reorganization, or for arrangements under
any provision of the Bankruptcy Act now or hereafter enacted and providing a plan for a debtor to settle, satisfy or extend
the time for payment of debts.
12.4 TERMINATION: In the case of any of the events of default described above, Lessor may terminate this Lease and
initiate summary proceedings against Lessee. Pursuant to such proceedings, without demand or notice, Lessor may enter
any part of the Leased Premises and repossess the entire Leased Premises, and expel Lessee and those claiming rights
through Lessee and remove their effects without being guilty of any manner of trespass, and without prejudice to any
remedies which might otherwise be used for arrears of rent or preceding breach of covenant. If this Lease is terminated by
Lessor, or if Lessor reenters the Leased Premises pursuant to an Event of Default, the Lessee agrees to pay and be liable
for any unpaid Ground Lease Fee, damages which may be due or sustained prior to or in connection with such termination
or reentry, and all reasonable costs, fees and expenses (including, without limitation, reasonable attorneys’ fees) incurred
by Lessor in pursuit of its remedies under this Lease.
If Lessor elects to terminate the Lease, then the Permitted Mortgagee shall have the right (subject to Article 8 above) to
postpone and extend the specified date for the termination of the Lease for a period sufficient to enable the Permitted
Mortgagee or its designee to acquire Lessee’s interest in the Leased Premises by foreclosure of its mortgage or otherwise.
12.5 DEFAULT BY LESSOR: Lessor shall in no event be in default in the performance of any of its obligations under the
Lease unless and until Lessor has failed to perform such obligations within sixty (60) days, or such additional time as is
reasonably required to correct any default, after notice by Lessee to Lessor properly specifying Lessor’s failure to perform
any such obligation.
ARTICLE 13: Arbitration
13.1 ARBITRATION PROCESS: Should any grievance or dispute arise between Lessor and Lessee concerning the terms
of this Lease that cannot be resolved by normal interaction, the following arbitration procedure shall be used.
Lessor or Lessee shall give written notice to the other of its selection of a disinterested arbitrator. Within fifteen (15) days
of the receipt of this written notice, the other party may give written notice to the first party appointing a disinterested
arbitrator of its own choice. These two arbitrators shall select a third arbitrator. If the other party fails to name an arbitrator
within 15 days of receiving the notice from the first party, the arbitrator selected by the first party shall be the sole arbitrator.
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The arbitrator or arbitrators shall hold a hearing within thirty (30) days after the initial written notice by the initiator of the
arbitration process. At the hearing Lessor and Lessee shall have an opportunity to present evidence and question
witnesses in the presence of each other. As soon as reasonably possible, and in no event later than fifteen (15) days after
the hearing, the arbitration panel shall make a written report to the Lessor and Lessee of its findings and decisions,
including a personal statement by each arbitrator of his/her decision and the reasons for it. The arbitrators shall decide the
dispute or claim in accordance with the substantive law of the jurisdiction and what is just and equitable under the
circumstances. The decisions and awards of the majority of the arbitration panel shall be binding and final.
ARTICLE 14: General Provisions
14.1 NOTICES: Whenever this Lease requires either party to give notice to the other, the notice shall be given in writing
and delivered in person or mailed, by certified or registered mail, return receipt requested, to the party at the address set
forth below, or such other address designated by like written notice:
If to Lessor: Community Partners for Affordable Housing (name of Lessor)
with a copy to: Karen Lamont, 1824 Stewart Avenue, Park Ridge, IL 60068, 847/692-2302
If to Lessee: _______________, with a copy to: __________________________ (name of Lessee)
All notices, demands and requests shall be effective upon being deposited in the United States Mail or delivered to a
recognized national overnight courier, or in the case of personal delivery, upon actual receipt.
14.2 NO BROKERAGE: Lessee warrants that it has not dealt with any broker other than __________________ in
connection with the consummation of this Lease, and in the event any claim is made against Lessor relative to dealings
with brokers other than _________________, Lessee shall defend the claim against Lessor with counsel of Lessor’s
selection and save harmless and indemnify Lessor on account of loss, cost or damage which may arise by reason of any
such claim.
14.3 SEVERABILITY AND DURATION OF: If any part of this Lease is unenforceable or invalid, such material shall be read
out of this Lease and shall not affect the validity of any other part of this Lease or give rise to any cause of action of Lessee
or Lessor against the other, and the remainder of this Lease shall be valid and enforced to the fullest extent permitted by
law. It is the intention of the parties that their respective options to purchase and all other rights under this Lease shall
continue in effect for the full term of this Lease and any renewal thereof, and such options and other rights shall be
considered to be coupled with an interest. In the event any such option or right shall be construed to be subject to any rule
of law limiting the duration of such option or right, the time period for the exercising of such option or right shall be
construed to expire twenty (20) years after the death of the last survivor of the following persons: the children of any of the
directors of Community Partners for Affordable Housing living as of the date of the Lease.
14.4 RIGHT OF FIRST REFUSAL IN LIEU OF OPTION: If the provisions of the purchase option set forth in Article 10 of
this Lease shall, for any reason, become unenforceable, Lessor shall nevertheless have a right of first refusal to purchase
the Improvements at the highest documented bona fide purchase price offer made to Lessee. Such right shall be as
specified in the exhibit FIRST REFUSAL. Any sale or transfer contrary to this section, when applicable, shall be null and
void.
14.5 WAIVER: The waiver by Lessor at any given time of any term or condition of this Lease, or the failure of Lessor to
take action with respect to any breach of any such term or condition, shall not be deemed to be a waiver of such term or
condition with regard to any subsequent breach of such term or condition, or of any other term or condition of the Lease.
Lessor may grant waivers in the terms of this Lease, but such waivers must be in writing and signed by Lessor before
being effective.
The subsequent acceptance of Ground Lease Fee payments by Lessor shall not be deemed to be a waiver of any
preceding breach by Lessee of any term or condition of this Lease, other than the failure of the Lessee to pay the particular
Ground Lease Fee so accepted, regardless of Lessor’s knowledge of such preceding breach at the time of acceptance of
such Ground Lease Fee payment.
14.6 LESSOR’S RIGHT TO PROSECUTE OR DEFEND: Lessor shall have the right, but shall be under no obligation, to
prosecute or defend, in its own or the Lessee’s name, any actions or proceedings appropriate to the protection of its title
to, and Lessee’s interest in, the Leased Premises. Whenever requested by Lessor, Lessee shall give Lessor all
reasonable aid in any such action or proceeding.
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14.7 CONSTRUCTION: Whenever in this Lease a pronoun is used it shall be construed to represent either the singular or
the plural, masculine or feminine, as the case shall demand.
14.8 CAPTIONS AND TABLE OF CONTENTS: The captions and table of contents appearing in this Lease are for
convenience only, and are not a part of this Lease and do not in any way limit or amplify the terms or conditions of this
Lease.
14.9 PARTIES BOUND: This Lease sets forth the entire agreement between Lessor and Lessee with respect to the
leasing of the Land; it is binding upon and inures to the benefit of these parties and, in accordance with the provisions of
this Lease, their respective successors in interest. This Lease may be altered or amended only by written notice executed
by Lessor and Lessee or their legal representatives or, in accordance with the provisions of this Lease, their successors in
interest.
14.10 GOVERNING LAW AND ATTORNEY’S FEES: The validity, construction and interpretation of this Agreement shall
be governed by the laws of the State of Illinois. The parties hereto irrevocably agree that all actions or proceedings in any
way, manner or respect, arising out of or from or related to this Agreement shall be litigated only in courts having sites in
Lake County, Illinois. Each party hereby consents and submits to personal jurisdiction in the State of Illinois and waives
any right such party may have to transfer the venue of any such action or proceeding. Each party in any dispute arising out
of or from this Agreement shall bear all of its own costs and expenses incurred in resolving such dispute.
14.11 RECORDING: The parties agree, as an alternative to the recordation of this Lease, to execute a so-called Short
Form Lease, attached as the exhibit Memorandum of Ground Lease, in form record-able and complying with applicable
law and reasonably satisfactory to Lessor’s attorneys. In no event shall such document set forth the rent or other charges
payable by Lessee under this Lease; and any such document shall expressly state that it is executed pursuant to the
provisions contained in this Lease, and is not intended to vary the terms and conditions of this Lease.
IN WITNESS WHEREOF, the parties have executed this lease at __________ on the day and year first above written.
By: Community Partners for Affordable Housing, an Illinois not-for profit
corporation
________________________ By: ______________________________
Witness Its: Executive Director
_________________________ Lessee: ___________________________
Witness
_________________________ Lessee: ___________________________
Witness
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EXHIBIT: LETTERS OF STIPULATION AND ACKNOWLEDGMENT
Letter of Stipulation
To: Community Partners for Affordable Housing (“CPAH”)
Date: ____________
This letter is given to CPAH to become an exhibit to a Lease between CPAH and me. I will be leasing a parcel
of land from CPAH and will be buying the home that sits on that parcel of land. I will therefore become what is
described here as a “CPAH homeowner.”
My legal counsel, ________________________________, has explained to me the terms and conditions of
the Lease and other legal documents that are part of this transaction. I understand the way these terms and
conditions will affect my rights as a CPAH homeowner, now and in the future.
In particular I understand and agree with the following points.
One of the goals of CPAH is to keep CPAH homes affordable for lower-income households from one
CPAH homeowner to the next. I support this goal as a CPAH homeowner.
The terms and conditions of my Lease will keep my home affordable for future “income-qualified persons”
(as defined in the lease). If and when I want to sell my home, the lease requires that I sell it either to
CPAH or to another income-qualified person. The terms and conditions of the lease also limit the price for
which I can sell the home, in order to keep it affordable for such income-qualified persons.
It is also a goal of CPAH to promote resident ownership of CPAH homes. For this reason, my Lease
requires that if I and my family move out of our home permanently, we must sell it. We cannot continue to
own it as absentee owners.
I understand that I can leave my home to my spouse, domestic partner, child, or children or to other
members of my household who have lived in the home for at least one year preceding my death, and that,
after my death, they can own the home for as long as they want to live in it and abide by the terms of the
Lease, or they can sell it on the terms permitted by the Lease.
As a CPAH homeowner, it is my desire to see the terms of the Lease and related documents honored. I
consider these terms fair to me and others.
Sincerely,
Lessee: ___________________________
Lessee: ___________________________
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Letter of Acknowledgment
I, _______________________________________, have been independently employed by
___________________________ (hereinafter “the Client”) who intends to purchase a house
and other improvements on land to be leased from Community Partners for Affordable Housing (“CPAH”).
The house and land are located at 2005 Grey, Evanston, IL 60201.
In connection with the contemplated purchase of the house and other improvements and leasing of the land, I
reviewed with the Client the following documents relating to the transaction:
a. this Letter of Acknowledgment and a Letter of Stipulation from the Client
b. a proposed Deed conveying the house and other improvements to the Client
c. a proposed Ground Lease conveying the “Leased Premises” to the Client
d. other written materials provided by CPAH.
The Client has received full and complete information and advice regarding this conveyance and the foregoing
documents. My advice and review has been given to reasonably inform the Client of the present and
foreseeable risks and legal consequences of the contemplated transaction.
The Client is entering the aforesaid transaction in reliance on her own judgment and upon her investigation of
the facts. The full and complete advice and information provided by me was an integral element of such
investigation.
Name _________________________________ Date _______________
Title _____________________________________
Firm/Address _____________________________
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This Document Prepared By:
KAREN LAMONT
1824 STEWART AVENUE
PARK RIDGE, ILLINOIS 60068
TELEPHONE 847/692-2302
After Recording Return To:
KAREN LAMONT
1824 STEWART AVENUE
PARK RIDGE, ILLINOIS 60068
TELEPHONE 847/692-2302
SPACE ABOVE THIS LINE RESERVED FOR RECORDER’S USE ONLY
SPECIAL WARRANTY DEED
KNOW ALL MEN BY THESE PRESENTS, that Community Partners for Affordable Housing, an Illinois
not-for profit corporation (hereinafter the “Grantor”), having its principal place of business at 400 Central
Avenue, #111, Highland Park, IL 60035, in consideration of Ten and No/100 Dollars ($10.00) and other
valuable consideration, the receipt and sufficiency of which are hereby acknowledged, hereby GRANTS,
BARGAINS, SELLS AND CONVEYS to (hereinafter, “Grantee”) who currently resides at the following:
THE BUILDING AND APPURTENANT IMPROVEMENTS ONLY, as presently erected on the premises
situated in the County of Cook, State of Illinois described in Exhibit A, attached hereto and incorporated herein
(the “Property”).
TO HAVE AND TO HOLD the herein described building and improvements, together with all rights,
appurtenances, estates, title and interests thereto belonging, unto said Grantee, her heirs, successors and assigns
forever. Subject to the Permitted Exceptions set forth on Exhibit B attached hereto and incorporated herein,
Grantor hereby warrants the title to said property against the lawful claims of all persons claiming by, through or
under the said Grantor, but not further or otherwise.
It is the intention of Grantor that the real property underlying the buildings and improvements conveyed herein
shall remain vested in Grantor and that this Special Warranty Deed shall convey only such buildings and
improvements as are presently erected upon such property.
IN WITNESS WHEREOF, Community Partners for Affordable Housing, an Illinois not-for profit corporation,
has caused this Special Warranty Deed to be executed as of this ___ day of _____________, 2018.
PIN: 10-13-119-043-0000 (affects the land herein and other property)
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By: Community Partners for Affordable Housing, an Illinois not-for profit corporation
By: _______________________________
Its: Executive Director
STATE OF ILLINOIS )
) SS.
COUNTY OF )
I, the undersigned, a Notary Public in said County in the State aforesaid, DO HEREBY CERTIFY that
______________________________, the __________________________ of Community Partners for
Affordable Housing, an Illinois not-for-profit corporation, and personally known to me to be the same person
whose name is subscribed to the foregoing instrument, appeared before me this day in person and acknowledged
that as such he/she signed and delivered the said instrument pursuant to proper authority given by the Board of
Directors of said corporation, as his/her free and voluntary act, and as the free and voluntary act and deed of said
corporation for the uses and purposes therein set forth.
Given under my hand and notarial seal, this ___ day of _______________, 2018.
Notary Public
Mail tax bills to:
L
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EXHIBIT A
Legal Description
Lot 3 in Community Hospital of Evanston Resubdivision of Lots 25 through 29 in Block 2 in Whipple’s
Addition to Evanston in Section 13, Township 41 North, Range 13 East of the Third Principal Meridian, in
Cook County, Illinois
Commonly known as: 2005 Grey Avenue
Evanston, IL 60201
PIN: 10-13-104-026-0000
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EXHIBIT B
PERMITTED EXCEPTIONS
1. Ground lease entered into by and between Grantor and Grantee, dated as of the date of this
Special Warranty Deed
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EXHIBIT: STRUCTURAL AND MECHANICAL IMPROVEMENTS CREDIT
Lessee may elect to receive a Structural and Mechanical Improvements Credit, which credit shall be applied in the
calculation of the Formula Price as set forth in Article 10.11, for any one or more of the following structural or
mechanical improvements:
1. Repair and/or replacement of the heating system only to the extent that such repair or replacement is
necessary because of a safety hazard caused by the heating system or failure of the Heating System
due to full life span depreciation estimated at roughly 18 years. No credit will be given for upgrades
designed to increase efficiency as the only reason for improvement.
2. Repair and/or replacement of electrical components in the home that are directly related to health and
safety. For example, Lessor would approve a credit for open wiring found to be an electrical safety
hazard but would not approve a credit for a new living room lighting fixture.
3. Repair and/or replacement of plumbing components in the home that relate to either safety or flow
problems. For example, Lessor would approve a credit for inadequate water flow to a shower fixture (to
be determined by independent testing) but would not approve a credit for replacing a faucet with a
different model.
4. Repair and/or replacement of the roof of the home when it is deemed by at least two roofing
professionals (one picked by Lessee and one by Lessor) to be fully depreciated.
5. Repair of a damaged structural element that threatens the structural integrity of the Improvements.
Lessee may not receive a Structural and Mechanical Improvements Credit for any work that is not included in the
above list of improvements.
In order to qualify for a Structural and Mechanical Improvements Credit, Lessee must receive the written consent of
Lessor before undertaking any work, as specified in Article 7.3. After receiving such written consent, Lessee shall
present Lessor with a selected bid. Lessor shall review the bid and notify Lessee of the Maximum Structural and
Mechanical Improvements Credit to be allowed. Lessee shall notify Lessor upon completion of construction and shall
provide Lessor with a copy of all receipts for payments related to the improvement. Following inspection by Lessor of
the completed construction, Lessor shall provide Lessee with written Approval of Structural and Mechanical
Improvements Credit setting forth the date construction was completed and the amount of the Maximum Structural
and Mechanical Improvements Credit allowed. Such approval shall be evidenced by the Exhibit APPROVAL OF
STRUCTURAL AND MECHANICAL IMPROVEMENTS CREDIT.
To determine the amount of the Structural and Mechanical Improvements Credit for the purpose of calculating the Formula
Price pursuant to Article 10.11, the Maximum Structural and Mechanical Improvements Credit shall be depreciated on a
straight line basis for a period of fifteen (15) years following completion of construction. There will be no Structural and
Mechanical Improvements Credit after the end of such 15-year period. Following is an example of the calculation of the
Structural and Mechanical Improvements Credit:
Assume the following facts:
Lessee adds _______________________________
Maximum Structural and Mechanical Improvements Credit allowed is $7,500
Construction is completed on __________________________
To calculate the value of the Structural and Mechanical Improvements Credit at 15-year straight line
depreciation, subtract $500 each year from $7,500 (the maximum Structural and Mechanical Improvements
Credit allowed). The following table shows the value of the credit over the allowable 15-year depreciation period.
The year, for purposes of this sample calculation, begins on September 1.
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Year Value of Credit
2018 $7,000
2019 $6,500
2020 $6,000
2021 $5,500
2022 $5,000
2023 $4,500
2024 $4,000
2025 $3,500
2026 $3,000
2027 $2,500
2028 $2,000
2029 $1,500
2030 $1,000
2031 $ 500
2032 $ 0
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EXHIBIT:
APPROVAL OF STRUCTURAL AND MECHANICAL IMPROVEMENTS CREDIT
1. Name of Lessee: ___________________________________
2. Address of Property: ________________________, Evanston, IL 60201
3. Description of improvement (Check applicable improvement and describe as necessary.)
____ Repair/replacement of heating system due to safety hazard or failure of system due to full life span
depreciation estimated at approximately 18 years
____ Repair/replacement of electrical components directly related to health and safety
____ Repair/replacement of plumbing components related to safety or flow problems
____ Repair/replacement of roof
4. Maximum amount of Structural and Mechanical Improvements Credit allowed:
$__________________
5. Date construction completed: ______________________
6. Total cost of improvement (attach copy of all payment receipts): $_______________
7. Date of inspection of improvement by Lessor: ______________________
Based on the above information and acting as agent of Community Partners for Affordable Housing, I hereby approve a
Mechanical and Structural Improvements Credit for the above described improvement for the maximum amount indicated.
For purposes of calculating the value of the credit in determining the resale formula price pursuant to Article 10.11, a year
will run from [insert month and date of the day immediately following completion of construction] through [insert month and
date].
________________________________________ ___________________________________
(Name) (Date)
__________________________________
(Title)
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EXHIBIT: PERMITTED MORTGAGES
The provisions set forth in this Exhibit shall be understood to be provisions of Article 8 of the Lease to which
the Exhibit is attached and in which the Exhibit is referenced. All terminology used in this Exhibit shall have the
meaning assigned to it in the Lease.
A. STANDARD PERMITTED MORTGAGE: A “Standard Permitted Mortgage,” as identified in section 8.1 of
the Lease to which this Exhibit is attached, shall be a mortgage that meets the following requirements.
1. Such Mortgage shall run in favor of either (a) a so-called institutional lender such as, but not limited to, a
federal, state, or local housing finance agency, a bank (including savings and loan association or insured
credit union), an insurance company, a pension and/or profit-sharing fund or trust, or any combination of
the foregoing, the policies and procedures of which institutional lender are subject to direct governmental
supervision, or (b) a “community development financial institution” as certified by the U.S. Department of
the Treasury, or similar nonprofit lender to housing projects for low- and moderate-income persons.
2. Such Mortgage shall be a first lien on all or any of the Improvements and the Lessee’s interest in the
Leased Premises (the “Security”).
3. Such Mortgage and related documentation shall provide, among other things, that in the event of a default
in any of the mortgagor’s obligations hereunder, the holder of such Mortgage shall notify Lessor of such
fact and Lessor shall have the right (but shall not have the obligation) within 120 days after its receipt of
such notice, to cure such default in the mortgagor’s name and on mortgagor’s behalf, provided that
current payments due the holder during such 120-day period (or such lesser time period as may have
been required to cure such default) are made to the holder, and shall further provide that said holder shall
not have the right, unless such default shall not have been cured within such time, to accelerate the note
secured by such Mortgage or to commence to foreclose under the Mortgage on account of such default.
4. Such Mortgage and related documentation shall provide, among other things, that if after such cure period
the holder intends to accelerate the note secured by such Mortgage or initiate foreclosure proceedings
under the Mortgage, in accordance with the provisions of this Lease, the holder shall first notify Lessor of
its intention to do so and Lessor shall have the right, but not the obligation, upon notifying the holder within
thirty (30) days of receipt of said notice from said holder, to pay off the indebtedness secured by such
Mortgage and to acquire such Mortgage.
5. Such Mortgage and related documentation shall provide, among other things, that, in the event of
foreclosure sale by a Permitted Mortgagee or the delivery of a deed to a Permitted Mortgagee in lieu of
foreclosure, upon acquisition of title to the Improvements and the Lessee’s interest in the Leased
Premises by the Permitted Mortgagee, the Permitted Mortgagee shall give the Lessor written notice of
such acquisition and the Lessor shall have an option to purchase the Improvements and acquire the
Lessee’s interest in the Leased Premises from the Permitted Mortgagee for the full amount owing to the
Permitted Mortgagee under the Permitted Mortgage; provided, however, that the Lessor gives written
notice to the Permitted Mortgagee of the Lessor’s intent to purchase the Improvements and acquire the
Lessee’s interest in the Leased Premises within thirty (30) days following the Lessor’s receipt of the
Permitted Mortgagee’s notice of such acquisition of the Improvements and Lessee’s interest; further
provided that Lessor shall complete the purchase of the Improvements and acquisition of Lessee’s
interest in the Leased Premises within sixty (60) days of having given written notice of its intent to
purchase; and provided that, if the Lessor does not complete the purchase within such period, the
Permitted Mortgagee shall be free to sell the Improvements and transfer the Lessee’s interest in the
Leased Premises to another person;
6. Such Mortgage and related documentation shall not contain any provisions other than provisions generally
contained in mortgages used for similar transactions in the Chicago land area by institutional mortgagees.
7. Such Mortgage and related documentation shall not contain any provisions which could be construed as
rendering Lessor or any subsequent holder of the Lessor’s interest in and to this Lease, or their respective
heirs, executors, successors or assigns, personally liable for the payment of the debt evidenced by such
note and such Mortgage or any part thereof.
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8. Such Mortgage and related documentation shall contain provisions to the effect that the holder of such
Mortgage shall not look to Lessor or Lessor’s interest in the Leased Premises, but will look solely to
Lessee, Lessee’s interest in the Leased Premises, the Improvements, or such other buildings and
improvements which may from time to time exist on the Leased Premises, for the payment of the debt
secured thereby or any part thereof (It is the intention of the parties hereto that Lessor’s consent to such
Mortgage shall be without any liability on the part of Lessor for any deficiency judgment).
9. Such Mortgage and related documentation shall provide that in the event any part of the Security is taken
in condemnation or by right of eminent domain, the proceeds of the award shall be paid over to the holder
of the Mortgage in accordance with the provisions of Article 9 hereof.
10. Such Mortgage and related documentation shall contain nothing that obligates Lessor to execute an
assignment of the Ground Lease Fee or other rent payable by Lessee under the terms of this Lease.
B. RIGHTS OF PERMITTED MORTGAGEE: The rights of a holder of a Permitted Mortgage (“Permitted
Mortgagee”) as referenced under section 8.2 of the Lease to which this Exhibit is attached shall be as set forth
below.
1. Permitted Mortgagee shall without requirement of consent by the Lessor have the right, but not the
obligation, to:
a. cure any default under this Lease, and perform any obligation required under this Lease, such cure or
performance by a Permitted Mortgagee being effective as if it had been undertaken and performed by
Lessee;
b. acquire and convey, assign, transfer, and exercise any right, remedy or privilege granted to Lessee by
this Lease or otherwise by law, subject to the provisions, if any, in said Permitted Mortgage, which may
limit any exercise of any such right, remedy or privilege; and
c. rely upon and enforce any provisions of the Lease to the extent that such provisions are for the benefit of
Permitted Mortgagee.
2. Permitted Mortgagee shall not, as a condition to the exercise of its rights under the Lease, be required to
assume personal liability for the payment and performance of the obligations of the Lessee under the
Lease. Any such payment or performance or other act by Permitted Mortgagee under the Lease shall not
be construed as an agreement by Permitted Mortgagee to assume such personal liability except to the
extent Permitted Mortgagee actually takes possession of the Security and the premises. In the event
Permitted Mortgagee does take possession of the Security and thereupon transfers the Security, any such
transferee shall be required to enter into a written agreement assuming such personal liability and upon any
such assumption the Permitted Mortgagee shall automatically be released from personal liability under the
Lease.
3. In the event that title to the estates of both Lessor and Lessee shall be acquired at any time by the same
person or persons, no merger of these estates shall occur without the prior written declaration of merger by
Permitted Mortgagee, so long as Permitted Mortgagee owns any interest in the Security or in a Permitted
Mortgage. In the event that the estate of Lessor is owned at any time by Lessee (regardless of a merger),
or by any person in which Lessee has a direct or indirect interest, Permitted Mortgagee shall not be
obligated to cure any default of Lessee under the Lease as condition to the forbearance by Lessor in the
exercise of Lessor’s remedies as provided in the Lease.
4. If the Lease is terminated for any reason, or in the event of the rejection or disaffirmance of the Lease
pursuant to bankruptcy law or other law affecting creditors’ rights, Lessor shall enter into a new lease of the
Leased Premises with the Permitted Mortgagee (or with any party designated by the Permitted Mortgagee,
subject to Lessor’s approval, which approval shall not be unreasonably withheld), not more than thirty (30)
days after the request of the Permitted Mortgagee. Such lease shall be for the remainder of the term of the
Lease, effective as of the date of such termination, rejection, or disaffirmance, and upon all the terms and
provisions contained in the Lease. However, the Permitted Mortgagee shall make a written request to
Lessor for such new lease within sixty (60) days after the effective date of such termination, rejection, or
disaffirmance, as the case may be. Such written request shall be accompanied by a copy of such new
lease, duly executed and acknowledged by the Permitted Mortgagee or the party designated by the
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Permitted Mortgagee to be the Lessee thereunder, and the Permitted Mortgagee shall have cured all
defaults under the Lease which can be cured by the payment of money. Any new lease made pursuant to
this section shall have the same priority with respect to other interests in the Premises as the Lease. The
provisions of this section shall survive the termination, rejection, or disaffirmance of the Lease and shall
continue in full effect thereafter to the same extent as if this section were independent and an independent
contract made by Lessor, Lessee, and the Permitted Mortgagee.
5. The Lessor shall have no right to terminate the Lease during such time as the Permitted Mortgagee has
commenced foreclosure in accordance with the provisions of the Lease and is diligently pursuing the same.
6. In the event that Lessor sends a notice of default under the Lease to Lessee, Lessor shall also send a
notice of Lessee’s default to Permitted Mortgagee. Such notice shall be given in the manner set forth in
section 14.2 of the Lease to the Permitted Mortgagee at the address that has been given by the Permitted
Mortgagee to Lessor by a written notice to Lessor sent in the manner set forth in said section 14.2 of the
Lease.
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EXHIBIT: FIRST REFUSAL
Whenever any party under the Ground Lease shall have a right of first refusal as to certain property, the
following procedures shall apply. If the owner of the property offering it for sale (“Offering Party”) shall within
the term of the Ground Lease receive a bona fide, third-party offer to purchase the property that such Offering
Party is willing to accept, the holder of the right of first refusal (the “Holder”) shall have the following rights:
a. Offering Party shall give written notice of such offer (“the Notice of Offer”) to Holder setting forth (a) the
name and address of the prospective purchaser of the property, (b) the purchase price offered by the
prospective purchaser and (c) all other terms and conditions of the sale, including without limitation a copy
of the offer to purchase. Holder shall have a period of forty-five (45) days after the receipt of the Notice of
Offer (“the Election Period”) within which to exercise the right of first refusal by giving notice of intent to
purchase the property (“the Notice of Intent to Purchase”) for the same price and on the same terms and
conditions set forth in the Notice of Offer. Such Notice of Intent to Purchase shall be given in writing to the
Offering Party within the Election Period.
b. If Holder exercises the right to purchase the property, such purchase shall be completed within sixty (60)
days after the Notice of Intent to Purchase is given by Holder (or if the Notice of Offer shall specify a later
date for closing, such date) by performance of the terms and conditions of the Notice of Offer, including
payment of the purchase price provided therein.
c. Should Holder fail to exercise the right of first refusal within the Election Period, then the Offering Party shall
have the right (subject to any other applicable restrictions in the Ground Lease) to go forward with the sale
which the Offering Party desires to accept, and to sell the property within one (1) year following the
expiration of the Election Period on terms and conditions which are not materially more favorable to the
purchaser than those set forth in the Notice. If the sale is not consummated within such one-year period, the
Offering Party’s right so to sell shall end, and all the foregoing provisions of this section shall be applied
again to any future offer, all as aforesaid. If a sale is consummated within such one-year period, the
purchaser shall purchase subject to a renewed right of first refusal in said property. In the event an option to
purchase or a right of first refusal is exercised, the terms and conditions of this Lease, including without
limitation the right to possession of the Property and the right to collect the Ground Lease Fee, shall remain
in full force and effect until the closing date.
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MEMORANDUM OF GROUND LEASE
This Document Prepared by, and
after Recording should be Returned to:
Karen Lamont
1824 Stewart Avenue
Park Ridge, IL 60068
MEMORANDUM OF
GROUND LEASE
[Recording information]
This Memorandum of Ground Lease (“the “Memorandum”) is made and entered into this _____ th day of
_____________, 201_ by and between ________________, whose address is 2005 Grey Avenue, Evanston, IL 60201
(“Lessee”) and Community Partners for Affordable Housing, an Illinois non for profit corporation (“Lessor”), whose address
is 400 Central Avenue, #111, Highland Park, IL 60035.
WITNESSETH:
Lessor is the owner of certain real property located in the City of Evanston, County of Cook, State of Illinois, known
as 2005 Grey Avenue (the “Leased Premises”), more particularly described as follows:
Lot 92 in Block 1 in J.S. Hovland’s Evanston Subdivision of the Southeast Quarter of the
Northwest Quarter of Section 13, Township 41 North, Range 13 East of the Third Principal
Meridian in Cook County, Illinois
Commonly known as: 2005 Grey Avenue
Evanston, IL 60201
PIN: 10-13-104-026-0000
Lessee is the owner of the Improvements located on the Leased Premises and purchased the Improvements
subject to the terms of an unrecorded Ground Lease between Lessor and Lessee ("Ground Lease"), which Ground Lease
is dated _______________, 2018.
The provisions of the Ground Lease include, but are not limited to, the following:
1. The Ground Lease commences on _________________________ and terminates on ________________________.
The Ground Lease is subject to a renewal for a period of ninety-nine (99) years.
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2. The Ground Lease prohibits Lessee from mortgaging the Improvements and Lessee’s interest in the Leased Premises
without prior consent of the Lessor.
3. The Ground Lease requires that in the event Lessee intends to sell the Improvements, Lessee shall notify Lessor of
such intent; and that, thereupon, Lessor shall have the option to purchase the Improvements on the terms and
conditions contained in the Ground Lease. The Improvements may not be conveyed to a third party without
compliance with the terms of the Ground Lease.
4. The Ground Lease stipulates that the Lessee’s interest in the Leased Premises shall not be assigned, subleased, sold,
or otherwise conveyed without the prior written consent of the Lessor.
5. The Ground Lease requires that the Leased Premises be used only for residential purposes. Any additions or
alterations to the Improvements must comply with the terms of the Ground Lease.
6. The Ground Lease requires that no liens for services, labor, or materials shall attach to the Lessor’s title to the Leased
Premises.
7. The Ground Lease requires the Lessee to make certain monthly payments.
8. The Ground Lease requires that this Memorandum of Ground Lease be recorded in the records of Cook County,
Illinois.
This Memorandum of Ground Lease is executed pursuant to the provisions contained in the Ground Lease and is
not intended to vary the terms and conditions of the Ground Lease, but is intended only to give notice of such Ground
Lease and certain provisions thereof.
IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Ground Lease.
LESSOR:
By: Community Partners for Affordable Housing, an
Illinois not-for profit corporation
By: _______________________________
Its: Executive Director
LESSEE:
By: _______________________________
By: _______________________________
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ACKNOWLEDGMENT OF LESSOR
STATE OF ILLINOIS )
) SS
COUNTY OF ______________ )
I, , a Notary Public in and for said County, in the State aforesaid, do
hereby certify that __________________, the duly authorized of Community Partners
for Affordable Housing, an Illinois not-for-profit corporation, personally known to me to be the same person whose name is
subscribed to the foregoing Memorandum of Ground Lease as such , appeared before me
this day in person and acknowledged that he signed and delivered said instrument as his free and voluntary act and as the
free and voluntary act of said corporation for the uses and purposes therein set forth.
Given under my hand and official seal this ____ day of _____________, 2018.
Notary Public My Commission Expires:
_______________________
ACKNOWLEDGMENT OF LESSEE
STATE OF _______________ )
) SS
COUNTY OF _____________ )
I, , a Notary Public in and for said County, in the State aforesaid, do
hereby certify that __________________, personally known to me to be the same person(s) whose name(s) is/are
subscribed to the foregoing Memorandum of Ground Lease appeared before me this day in person and acknowledged that
he/she (they) signed and delivered said instrument as his/her/their free and voluntary act for the uses and purposes therein
set forth.
Given under my hand and official seal this ____ day of _____________, 2018.
Notary Public My Commission Expires:
________________________________
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OTHER EXHIBITS TO BE ATTACHED AS APPROPRIATE
PREMISES
Commonly known as: 2005 Grey Avenue
Evanston, IL 60201
PIN: 10-13-104-026-0000
RESTRICTIONS
To be attached when necessary to stipulate use restrictions not included under Zoning
INITIAL APPRAISAL
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For City Council meeting of September 11, 2017 Item A6
Ordinance 80-O-17 Authorizing the City Manager to Negotiate the Sale of 2005 Grey
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Johanna Leonard, Community Development Director
Sarah Flax, Housing and Grants Administrator
Subject: Ordinance 80-O-17 Authorizing the City Manager to negotiate the Sale of
City-Owned Real Property at 2005 Grey Avenue
Date: September 11, 2017
Recommended Action:
Staff recommends adoption of Ordinance 80-O-17 authorizing the City Manager to
negotiate the sale of City-owned property at 2005 Grey Avenue to Evanston Township
High School (“ETHS”) according to the terms of the Development and Affordable
Housing Agreement with Evanston Township High School and Community Partners for
Affordable Housing (“CPAH”) for the development of 2005 Grey Avenue as Affordable
Housing. A two-thirds majority of City Council is required to adopt Ordinance 80-O-17.
Staff recommends suspension of the rules for Introduction and Action at the September
11, 2017 City Council meeting.
Livability Benefits:
Built Environment: Support housing affordability, and provide compact and complete
streets and neighborhoods;
Equity & Empowerment: Ensure equitable access to community benefits, support quality
human service programs, and support poverty prevention and alleviation.
Summary:
Ordinance 80-O-17 authorizes the City Manager to negotiate the sale of 2005 Grey
Avenue to ETHS for the sum of $10.00. The property will be the site for the single family
home constructed by ETHS per Resolution 70-R-17, Authorizing the City Manager to
Execute a Development and Affordable Housing Agreement for the Construction of a
Residential Home at 2005 Grey Avenue. Ordinance 80-O-17 is necessary to follow the
procedural requirements outlined for the sale of City real property per Section 1-17-4-2
of the City Code.
Memorandum
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ETHS students and staff will construct a single family home in the “Geometry In
Construction” program. The home will be moved to 2005 Grey Avenue where
construction will be completed and the home will be sold by CPAH to an income eligible
household per the development agreement. Income eligible employees of Evanston
Township High School and the City of Evanston will be prioritized for purchase of the
property.
Attachment:
Ordinance 80-O-17 Authorizing the City Manager to negotiate the Sale of City-Owned
Real Property at 2005 Grey Avenue
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8/4/2017
80-O-17
AN ORDINANCE
Authorizing the City Manager to Negotiate the Sale of City-Owned
Real Property Located at 2005 Grey Avenue To Evanston Township
High School District No. 202
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: On July 10, 2017, the City Council adopted Resolution 58-R-17
authorizing the purchase of vacant land located at 2005 Grey Avenue, legally described in
Exhibit A attached hereto and incorporated herein by reference (the “Subject Property”).
SECTION 2: On September 11, 2017, the City Council passed Resolution 70-R-
17 to authorize the City Manager to execute a Development and Affordable Housing
Agreement by and among the City, Evanston Township High School District (“ETHS”), and
Community Partners for Affordable Housing to memorialize an agreement between the
Parties for the construction of a single-family home by ETHS students and staff, to be
placed on the Subject Property post-construction (the “Project”), which will be available as
affordable housing to qualified individuals.
SECTION 3: ETHS students will design and construct the home structure at
ETHS in the “Geometry in Construction” program, relocate it to the Subject Property where
contractors will complete the construction, and the home will be sold to a buyer with a 99-
year renewable ground lease to maintain affordability restrictions recorded against the
Subject Property.
SECTION 4: The City acquired the Subject Property with Affordable Housing
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80-O-17
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Funds and wishes to negotiate the sale of the Subject Property to Evanston Township High
School District.
SECTION 5: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code,
2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected
Aldermen is required to accept the recommendation of the City Manager on the negotiation
authorized herein. The City reserves the right to reject any and all negotiations.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 8: If any provision of this Ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this Ordinance
is severable.
SECTION 9: The findings and recitals contained herein are declared to be prima
facie evidence of the law of the City and shall be received in evidence as provided by the
Illinois Compiled Statutes and the courts of the State of Illinois.
Ayes: ______________
Nays: ______________
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80-O-17
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Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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80-O-17
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EXHIBIT A
LEGAL DESCRIPTION
Lot 3 in Community Hospital of Evanston Resubdivision of Lots 25 through 29 in Block 2 in
Whipple’s Addition to Evanston in Section 13, Township 41 North, Range 13 East of the
Third Principal Meridian, in Cook County, Illinois (the “Subject Property”); and
COMMON ADDRESS: 2005 Grey Avenue, Evanston, IL 60202
PERMANENT INDEX NUMBER(S): 10-13-104-026-0000
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For City Council meeting of September 11, 2017 Item A7
Ordinance 52-O-17 Authorizing City Manager to Enter into Real Estate Contract
For Introduction
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager
Paul Zalmezak, Economic Development Division Manager
Subject: Ordinance 52-O-17, Authorization of the City Manager to Enter into a Real
Estate Contract for the Sale of Certain City-Owned Real Property at 1714-
18 Chicago Avenue to MHDC SLF LLC,
Date: August 23, 2017
Recommended Action:
Staff recommends City Council adoption of Ordinance 52-O-17, “Authorizing the City
Manager to Enter into a Real Estate Contract with MHDC SLF, LLC for the Sale of
Certain City-Owned Real Property Located at 1714-18 Chicago Avenue, Evanston,
Illinois.” A two-thirds majority of City Council is required to adopt Ordinance 52-O-17
Livability Benefits:
Economy & Jobs: Expand job opportunities
Summary
Staff recommends City Council authorize the City Manager to execute the sales
contract for the property for the negotiated price of $4,000,000. The appraised value of
the property, completed April 14, 2016, is $4,000,000. The original offer of $5,000,000
contemplated a 14 story office building. Due to community feedback and input from
immediate adjacent properties, the developer has agreed to lower the building to 11-
stories with a reduced offer of $4,000,000.
The developer, MHDC SLF, LLC is proposing an eleven story 136,000 square foot
office building, with the first three floors dedicated to parking. Renderings of the project
are attached. Additional design details include achieving minimum of LEED Silver
Certification Sustainable design with transit oriented features such as bike storage. The
developer qualifications are also attached.
In accordance with City Code, public notice for the negotiation of this sale was
published on August 24, 2017 in the Evanston Review (Pioneer Press). Public notice of
the sale is required to be published at least once in a daily or weekly newspaper in
general circulation in the City. The public notice must be published not less than 15
Memorandum
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days and no more than 30 days prior to the date by which the City will consider the
adoption of the ordinance for the sale of the property.
Background:
Over the past several years, this property has been identified by multiple parties as a
potential redevelopment site for mixed use office/residential, performing arts, housing,
and hotels. Interest in office development for the site has increased as Evanston’s office
vacancy rate declined and the demand for Class A office space increased. The
placement of an office use would support the downtown retail and restaurant base, and
would increase the City’s total tax base, which would help moderate tax increases for all
Evanston taxpayers
The property, commonly referred to as “the Library parking lot”, is an estimated 32,000
square feet. The parking lot is one of the City’s off street parking lots (Lot 3) and
contains 74 parking spaces. The lot features a solar canopy solar powered charging
station.
Staff issued a Request for Proposals in September 2016 and received three bids. In
November 2016, the Economic Development Committee of the Evanston City Council
approved a process that directed staff to work exclusively with one of the bidders, a
development partnership consisting of Greg Stec, Bruce Larson, and Conor Commercial
to gather community input prior to filing for the planned development approval
process. The development team presented at numerous community meetings and had
individual meetings with the Woman’s Club of Evanston, the Frances Willard House,
and neighboring condominium associations. The community input impacted a number
of changes including:
• Hiring a local architect, Paul Janicki, to redesign the building, in partnership with
Holabird & Root
• Building redesigned to reflect historical context of Woman’s Club of Evanston
and Frances Willard House
• Reduction from fourteen stories to eleven stories
• Building reduced in size from 207,000 square feet to 136,000 square feet
• South elevation design improvements including greenery to provide better views
from Woman’s Club of Evanston building.
• Increased setbacks along Chicago Avenue to better align with the adjacent
properties.
As a result of reducing the size of the building from 14 stories to 11 (three floors), the
developer has reduced the offer on the property from $5 million to $4 million.
Attachments:
-Ordinance 52-O-17
-Sales Contract for 100 Chicago Avenue
-Project Renderings
-Developer Qualifications
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8/21/2017
52-O-17
AN ORDINANCE
Authorizing the City Manager to Enter into a Real Estate Contract
for the Sale of the Certain City-Owned Real Property at
1714 – 1718 Chicago Avenue
THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Legislative Statement.
At the time of passage of this ordinance, the City of Evanston owns real property
with a real property address of 1714 – 1718 Chicago Avenue, Evanston, Illinois, legally
described in Exhibit A attached hereto and incorporated herein by reference (the
“Subject Property”).
The City Council of the City of Evanston determine that ownership of the surface
parking lot at the Subject Property is no longer necessary, appropriate, required, or in
the best interest of the City of Evanston. The City Council determined that the best
interest of the City of Evanston would be served by the sale of the Subject Property to
MHDC SLF, LLC, an Illinois limited liability company for the development of an office
building and subject to the conditions contained within the agreement .
Pursuant to Ordinance 41-O-17, the City Council, by a vote of two-thirds (2/3) of
the elected Aldermen then holding office directed that the Subject Property be sold by
negotiation on behalf of the City. Negotiations commenced and concluded. The City
Manager recommends that a sale between the City of Evanston as Seller, and MHDC
SLF LLC, an Illinois limited liability company, as Buyer, be hereby accepted by the City
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52-O-17
~2~
Council for the aforesaid Property legally described in Exhibit A. The City Council
finds and determines that the best interests of the City of Evanston and its residents will
be served by conveying the aforesaid Subject Property to MHDC SLF LLC on terms
consistent with the Agreement for Purchase and Sale of Real Estate and in a form
acceptable to the Corporation Counsel prior to execution, the proposed agreement is
attached as Exhibit B and incorporated herein by reference (hereinafter, the
“Agreement”).
SECTION 2: That the negotiated sale of the Subject Property to MHDC
SLF LLC, as Buyer is hereby accepted by the City Council of the City of Evanston for
the real Property legally described in Exhibit A and commonly known as 1714 – 1718
Chicago Avenue, Evanston, Illinois.
SECTION 3: The City Manager is hereby authorized and directed to sign
the Agreement for Purchase and Sale of Real Estate, after it is in form acceptable to
the Corporation Counsel, and the City Clerk is hereby authorized and directed to attest,
the Agreement for Purchase and Sale of Real Estate in Exhibit B, pursuant to the terms
of which the Property shall be conveyed. The City Manager is further authorized to
negotiate any changes or additional terms and conditions with respect to the sale of the
aforesaid Property as the City Manager may deem fit and proper.
SECTION 4: The City Manager is hereby authorized and directed to
execute the Real Estate Sale Contract, and delivery such other documents,
agreements, and certificates as may be necessary to the sale herein authorized, which
are in a form acceptable to the Corporation Counsel. The City Clerk is directed to attest
the signature on the Real Estate Sale Agreement.
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52-O-17
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SECTION 5: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City
Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the
elected Aldermen is required to accept the recommendation of the City Manager on the
negotiation authorized herein. The City reserves the right to reject any and all
negotiations.
SECTION 6: Pursuant to City Code Subsection 1-17-4-2-(B)-3, Notice of
Intent to Sell and Lease Certain Real Estate was published in the Evanston Review, a
newspaper in general circulation in the City, on August 24, 2017. Said publication was
neither less than fifteen (15) nor more than thirty (30) days before the date on which the
City Council considered adoption of this ordinance authorizing the City Manager to
execute a sales contract as the result of a negotiated sale.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 9: If any provision of this Ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 10: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
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52-O-17
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Ayes: ______________
Nays: ______________
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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52-O-17
~5~
EXHIBIT A
LEGAL DESCRIPTION
Commonly known as: 1714 Chicago Avenue, Evanston, Illinois 60201
PIN: 11-18-208-015-0000
LOT 13 IN BLOCK 15 IN EVANSTON IN EAST FRACTIONAL HALF OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS.
Commonly known as: 1718 Chicago Avenue, Evanston, Illinois 60201
PIN: 11-18-208-014-0000
THE SOUTH 11 FEET OF LOT 15 AND ALL OF LOT 14 IN BLOCK 15 IN EVANSTON
IN THE EAST FRACTIONAL HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE
14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
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52-O-17
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EXHIBIT B
REAL ESTATE PURCHASE AND SALE AGREEMENT
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CHI 66177323
AGREEMENT FOR PURCHASE AND SALE
THIS AGREEMENT FOR PURCHASE AND SALE ("Agreement") made and entered
into as of the _____ day of _________, 2017 (the “Execution Date”), by and between the City of
Evanston ("Seller") and MHDC SLF LLC, an Illinois limited liability company ("Purchaser").
W I T N E S S E T H:
WHEREAS, Seller is the owner of that certain real property located in Cook County,
Illinois, being more particularly described on Exhibit A attached hereto and being located at
1714 – 1720 Chicago Avenue, Evanston, Illinois (the "Property");
WHEREAS, Purchaser desires to purchase the "Subject Property" (as hereinafter defined)
and Seller desires to sell the Subject Property to Purchaser for the price and pursuant to the
terms, conditions and upon the representations hereinafter set forth.
NOW, THEREFORE, for and in consideration of the purchase price noted below and
other good and valuable consideration, the receipt whereof is hereby acknowledged by each
party hereto from the other party hereto, and a hereinafter receipted deposit and in consideration
of mutual covenants and conditions and promises herein contained, the parties hereto, intending
to be legally bound, do hereby agree as follows:
1. Recitals. The foregoing recitations are true and correct and are incorporated
herein by reference.
2. Sale. Subject to and upon the terms and conditions hereof, Seller shall sell,
transfer, assign and convey to Purchaser at the "Closing", as hereinafter defined: (i) fee simple
title to the Property, together with all easements, rights-of-way and other appurtenances, inuring
to the benefit of the Property and all right, title and interest, if any, of Seller in and to any land
lying in the bed of any street, road, avenue, open or proposed, in front of or adjoining the Land to
the centerline thereof, and all right, title and interest of Seller in and to any awards made or to be
made in lieu thereof, and in and to any unpaid awards for damage to the Property by reason of
change of grade of any street; (ii) any and all improvements and fixtures located upon or under
the Property ("Improvements"); and (iii) If any, all licenses, franchises, certificates of occupancy
and other permits, rights and approvals relating to the Property, including, without limitation,
relating to development, construction, operation and maintenance of the Property or the
building(s), if any, located upon the Property, and all permits, licenses, studies, plans, reports and
surveys, owned by Seller may have, pertaining to the Property (collectively “Intangibles”); and
Purchaser shall accept such conveyance, subject to the conditions hereof and upon the
representations and warranties herein made. The Property, the Improvements and Intangibles are
hereinafter collectively referred to as the "Subject Property". Further, on or prior to a date which
is three (3) days following the Execution Date, Seller covenants and agrees to deliver to
Purchaser true and correct copies of the documents and agreements that constitute, establish or
evidence the Intangibles. In addition, from and after the date hereof, Seller shall deliver such
other documentation in Seller’s possession or control which may be reasonably requested by
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Purchaser (the “Documents”) and "Seller’s Title Evidence" (as hereinafter defined). Seller will
produce copies of the following due diligence documents:
(a) Copies of income and expense statements, year-end financial and monthly and annual
operating statements of the Property for the current year and the three (3) years
immediately preceding the date of the Agreement.
(b) Copies of all engineering and architectural plans and specifications, drawings, studies
and surveys relating to the Property, in Seller’s possession or control, and copies of all
records pertaining to the repair, replacement and maintenance of the mechanical systems
at the Property, the roof and the structural components of the Property.
(c) Copies of Seller’s most recent owner’s title policy issued in connection with the
Property and the most recent survey of the Property.
3. Purchase Price. In consideration of the Purchaser reducing the number of stories
from __ to 11 stories, the City agrees to reduce the Purchase Price from $5,000,000 to
$4,000,000. Purchaser shall must pay to Seller Four Million Dollars ($4,000,000.00) for the
Subject Property (the “Purchase Price”). If the Site Plan Approval process yields a reduction in
the building stories from the original proposal of an 11-story development, the purchase price
may be revisited by the parties. In the event the parties cannot reach an agreement on a
reduction in purchase price, then upon written notice to the other party, either party elect to
terminate this Agreement.
4. Payment of Purchase Price; Deposit; Due Diligence Period. The Purchase Price
shall be paid as follows:
(a) Within three (3) business days following the Execution Date, Purchaser
will deliver to Chicago Title and Trust Company, 10 South LaSalle St. Suite 3100, Chicago, IL
60603 ("Escrow Agent") the sum of Fifty Thousand and No/100 Dollars ($50,000.00)
("Deposit"), which amount shall be held by the Escrow Agent, at the expense of Purchaser,
pursuant to the terms and provisions of Exhibit B, and which shall be credited toward the
Purchase Price at Closing or otherwise disbursed in accordance with this Agreement. Subject to
the terms and conditions of this Agreement, the Deposit shall become non-refundable following
the expiration of the Due Diligence Period (as defined below), except in the event of Seller’s
default under this Agreement or if this Agreement was terminated by Purchaser in accordance
with the terms of this Agreement (or as otherwise set forth herein).
(b) The “Due Diligence Period” shall mean the period commencing on the
Execution Date and ending on the date which is 60 days thereafter.
(c) The balance of the Purchase Price shall be payable at the Closing (as
hereinafter defined), plus or minus prorations as hereinafter set forth, by wire transfer.
5. Title. Within five (5) days following the Execution Date hereof, Seller shall
deliver to Purchaser a copy of any existing title insurance policy (if any) and survey for the
Subject Property ("Seller's Title Evidence"). In furtherance of the foregoing, and not as a
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limitation thereof, the state of Seller's title and the "Survey" (as hereinafter defined) and the state
of title reflected thereby shall be such that Chicago Title Insurance Company ("Title Company")
will issue a commitment ("Commitment") for the issuance of a 2006 ALTA Owner's Title
Insurance Policy (i.e., with extended coverage over pre-printed exceptions) without exception
other than the “Permitted Exceptions” (as hereinafter defined) for the amount of the Purchase
Price (and the amount of Purchaser's contemplated improvements with a “pending
improvements” clause). Seller will order the Commitment within five (5) business days of the
Execution Date, and will provide a copy of same to Purchaser upon receipt. If Purchaser shall
have any objection(s) with respect to the status of title to the Subject Property as reflected in the
Commitment and/or the Survey, Purchaser shall notify Seller of such objections ("Title Notice")
on or before thirty (30) days following Purchaser's receipt of the Commitment and Survey ("Title
Review Period"). Purchaser shall have until the end of the Title Review Period to obtain a new
survey of the Subject Property or an update of Seller’s existing survey (if any) ("Survey"). Seller
shall have the right, but not the obligation, to satisfy any objection stated in the Title Notice
(except as expressly set forth in this Paragraph 5). Seller shall have thirty (30) days in which to
satisfy any title objection; provided, however, Seller is not obligated to satisfy any title objection
unless Seller so agrees in writing or as may be expressly required under this Paragraph 5. If,
after the expiration of said thirty (30)-day period, Seller has not cured the defect(s) of which
Purchaser gave notice, then Purchaser shall have the right, but not the obligation, until the end of
the Due Diligence Period to attempt to cure such defect(s) in title. If, prior to the end of the Due
Diligence Period, the title defect or defects cannot be corrected, then Purchaser shall have the
right, but not the obligation to terminate this Agreement and upon termination Purchaser’s
Deposit shall be returned to Purchaser, and neither party shall have any claim against the other
except as herein expressly stated. As set forth herein, "Permitted Exceptions" shall mean: (i)
those matters shown on the Commitment as of the end of the Due Diligence Period and not
objected to by Purchaser in writing; (ii) customary public utility easements shown on the
Commitment; and (iii) taxes not yet due and payable. Notwithstanding anything herein to the
contrary, in no event shall the term “Permitted Exceptions” be deemed to include any monetary
liens, claims of liens or security interests, and any other liens arising after the date of the
Commitment caused or permitted by Seller, and Seller shall remove the same at or prior to
Closing.
Seller covenants to execute such reasonable affidavits and undertakings
reasonably required by the Title Company to delete: (i) the Schedule B, Section 1 requirements
in the Commitment (except liens which may arise out of mechanic liens with whom Purchaser
has contracted); (ii) the standard printed exceptions in the Commitment which are customarily
removable by such affidavits; and (iii) the gap exception.
6. Conditions Precedent; Approval Period. Unless waived in whole or in part in
writing by the other party, this Agreement and the obligations of the parties to close the
transaction hereunder are subject to and contingent upon each and all of the following
(hereinafter sometimes collectively referred to as the "Conditions Precedent" and singularly as a
"Condition Precedent"):
(a) Due Diligence Period Termination Right. Purchaser, in its sole and
absolute discretion, exercisable for any reason or for no reason, shall have the right, on or prior to
the expiration of the Due Diligence Period, to terminate this Agreement upon written notice to
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Seller, whereupon this Agreement shall promptly be deemed terminated and of no further force
and effect, the Deposit, and any interest accrued thereon, shall be returned to Purchaser and upon
such return Purchaser and Seller shall have no further obligations to each other, except as
expressly set forth in this Agreement.
(b) Approval Period. Purchaser shall have the period (i) commencing on the
date of expiration of the Due Diligence Period, and (ii) expiring at 5:00 p.m. Central Time on the
date which is 150 days thereafter (such period, the "Approval Period"), to undertake and obtain
its municipal approvals for zoning entitlements, site plan, and building permits, all necessary to
development property in Evanston per City Code (collectively, “Site Plan Approval”) for the
development of the Subject Property. If Purchaser cannot obtain Site Plan Approval within the
Approval Period, then both parties can terminate this Agreement, whereupon this Agreement
shall be deemed terminated and of no further force and effect, the Deposit, and any interest
accrued thereon, shall promptly be returned to Purchaser and upon such return to Purchaser and
Seller shall have no further obligations to each other, except as expressly set forth in this
Agreement.
(c) Performance of Other Party; No Pending Litigation.
(i) As a condition benefiting Seller only, at the Execution Date and at
Closing, all representations and warranties of Purchaser hereunder shall be true and correct in all
material respects, and all obligations of Purchaser hereunder shall have been performed in all
material respects.
(ii) As a condition benefiting Purchaser only, at the Execution Date
and at Closing, all representations and warranties of Seller hereunder shall be true and correct in
all material respects, and all obligations of Seller hereunder shall have been performed in all
material respects. In addition, as a condition benefiting Purchaser only, there shall be no pending
or threatened litigation involving the Subject Property or Purchaser’s contemplated development
thereon.
(d) No Material Adverse Change. As a condition benefiting Purchaser only,
except as permitted in this Agreement, there shall have been no adverse change to the title to the
Subject Property from the effective date of the Commitment, excluding any mortgage or liens of
Seller which shall satisfy at Closing, and at Closing the Title Company shall be prepared and
unconditionally committed to issue to Purchaser its owner’s policy of title insurance in the
amount of the Purchase Price, insuring fee title to the Property in Purchaser subject only to the
Permitted Exceptions and with “extended coverage” and such other endorsements that Purchaser
reasonably requires (“Title Policy”).
(e) Zoning. As a condition benefitting both parties, Purchaser shall have
obtain Site Plan Approval with the following (i) Site Plan Approval with 75 parking spaces to
replace the existing surface parking spaces for public use plus the minimum required parking
spaces for the zoning entitlement required under Title 6 of the City Code; and (ii) zoning for the
Subject Property shall allow for the future use of the building as offices and associated uses for
the operation of office space.
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Purchaser and Seller both have the right to terminate this Agreement in the event
of the failure of any Condition Precedent at or before Closing. Should this Agreement be
terminated by Purchaser due to the failure of any Condition Precedent, the Deposit shall be
forthwith returned to Purchaser by the holder thereof and all parties hereto shall be released and
relieved from any and all further obligations hereunder or arising herefrom except as herein
provided. If this Agreement is terminated by the Seller due to the failure of Condition Precedent
(c)(i) or a failure to close by Purchaser in accordance with terms of this Agreement, then,
provided Seller is not then in default of this Agreement, the Deposit shall be paid over to Seller
and all parties hereto shall be released and relieved from any and all further obligations
hereunder or arising herefrom except as herein provided.
7. Representations, Warranties and Covenants of Seller. As a material inducement
to Purchaser to execute this Agreement and to close the transaction contemplated hereby and to
pay the Purchase Price therefore, Seller warrants and represents to Purchaser that as of the date
hereof and as of the Closing:
(a) Seller has the legal capacity to execute and deliver this Agreement and to
execute and deliver all other documents and perform all other acts as may be necessary in
connection with the performance of this Agreement and the consummation of the sale of the
Property.
(b) Neither the execution and the delivery of this Agreement, the assumption
of the obligations set forth in this Agreement, the consummation of the transactions
contemplated in this Agreement, the performance of the covenants and agreements set forth in
this Agreement nor the compliance with the terms and provisions of this Agreement will conflict
with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default
under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage,
deed of trust, loan agreement, loan or other agreement or instrument to which the Seller is a
party, or by which the Seller or its property may be bound.
(c) No approval or consent not already obtained by any person or entity is
necessary in connection with the execution and delivery of this Agreement by the Seller or the
performance of the Seller’s covenants and agreements under this Agreement. The Seller agrees
to work in good faith to facilitate Purchaser’s due diligence inspections and to assist and support
Purchaser’s efforts to obtain the Site Plan Approval in a timely manner. Without limitation,
upon request from Purchaser, Seller shall execute such applications and other necessary
documents and provide such information that may be required or reasonably requested to obtain
the Site Plan Approval (including submittals to the City of Evanston and other applicable
governmental agencies), provided that Seller shall not be required to incur any liability as a
consequence of such applications and submittals (unless Purchaser agrees to reimburse or
indemnify Seller for the same). Further, upon request from Purchaser, Seller or its designated
representatives shall attend public hearings and meetings with City of Evanston staff personnel.
(d) Seller is not aware of any judicial, administrative or similar proceeding
affecting the Subject Property or Seller’s ability to perform its obligations under this Agreement.
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(e) Seller has not made an assignment for the benefit of creditors of all or
substantially all of its assets, is able to pay all or substantially all of its debts as they become due,
has not been adjudicated as bankrupt or insolvent, nor has Seller filed a petition or application to
any tribunal for the appointment of a trustee or receiver or any substantial part of its assets, or
upon the commencement of any voluntary or involuntary bankruptcy (and, in respect of an
involuntary bankruptcy, has not been discharged within sixty (60) days), reorganization or
similar proceedings with such other party, or the entry of an order appointing a trustee or
receiver or approving a petition in any such proceeding.
(f) Seller has good, marketable and insurable title to the Subject Property in
fee simple and subject to no liens or encumbrances whatever other than (i) the Permitted
Exceptions and (ii) monetary liens that will be satisfied and released by Seller at or prior to
Closing.
(g) As of the Closing contemplated hereby, there shall be no unpaid bills for
labor performed or materials supplied incident to the Subject Property, any of which will be paid
off at Closing. A no-lien affidavit stating same will be delivered by Seller to Purchaser at
Closing.
(h) To Seller’s knowledge, there are no pending or contemplated
condemnation or eminent domain proceedings which would affect any portion of the Subject
Property.
(i) Seller is not a party to and the Subject Property is not affected by any
lease or other occupancy agreement, or any service, maintenance or property management
agreements or any contracts or other agreements of any kind with respect to the Subject Property
which is not reflected in the Permitted Exceptions; and Seller will not, without the prior written
consent of Purchaser, enter into or amend any agreement, contract or lease which will be
effective following the Closing.
(j) To Seller’s knowledge there is no pending or threatened litigation
involving the Subject Property.
(k) Seller is not a "foreign person" within the meaning of Section 1445 of the
Internal Revenue Code of 1986, so as to require the withholding of any portion of the Purchase
Price for Federal income tax purposes, and Seller agrees to execute, at Closing, an affidavit
evidencing same.
(l) The Subject Property is not the subject of a right of first refusal or option
to purchase in any third party.
(m) The parties executing this Agreement are duly authorized to bind Seller
without the further authorization of any person or entity.
(n) Seller shall, until Closing, maintain the Subject Property in its existing
condition and carry such reasonable and customary liability insurance.
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(o) Seller has not received written notice of the violation (actual or asserted)
of any law, statute, code, ordinance, rule, regulation, court order or other legal requirement
(collectively, “Laws”) applicable to the Property, including (without limitation), any Laws
pertaining to hazardous or toxic materials or conditions and any Laws pertaining to human health
or welfare or the protection of the environment. To Seller’s knowledge, no party has released,
generated, produced, stored, treated, processed, transferred or disposed of any hazardous or toxic
materials on the Subject Property.
(p) Seller has delivered to Purchaser all of the Documents in Seller’s
possession or control and all such Documents are, to Seller’s knowledge, true, correct and
complete in all material respects. .
(q) The representations and warranties of the Seller set forth in this
Paragraph 7 shall be made as of the date hereof and shall be true and correct as of the Closing
Date with the same force and effect as if made at that time and will survive Closing for 6 months.
8. Representations and Covenants of Purchaser. The Purchaser hereby represents
and warrants as to the Seller and covenants and agrees with Seller as follows:
(a) Purchaser is a limited liability company duly organized and existing under
the laws of the State of Illinois, with the legal capacity to execute and deliver this Agreement and
to execute and deliver all other documents and perform all other acts as may be necessary in
connection with the performance of this Agreement and the consummation of the purchase of the
Property.
(b) Neither the execution and the delivery of this Agreement, the assumption
of the obligations set forth in this Agreement, the consummation of the transactions
contemplated in this Agreement, the performance of the covenants and agreements set forth in
this Agreement nor the compliance with the terms and provisions of this Agreement will conflict
with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default
under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage,
deed of trust, loan agreement, loan or other agreement or instrument to which the Purchaser is a
party, or by which the Purchaser or its property may be bound.
(c) No approval or consent not already obtained by any person or entity is
necessary in connection with the execution and delivery of this Agreement by the Purchaser or
the performance of the Purchaser's covenants and agreements under this Agreement. Without
limiting Purchaser’s rights under Paragraph 6, Purchaser agrees to work in good faith during the
Due Diligence Period and Approval Period and attempt to obtain the Site Plan Approval in a
timely manner.
(d) The Purchaser is not aware of any judicial, administrative or similar
proceeding which could materially and adversely affect the Purchaser's ability to perform its
obligations under this Agreement.
(e) Purchaser will record a covenant in the form of a deed restriction that will
ensure that the Subject Property and future building remains subject to and pays property taxes.
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If a tax exempt entity subsequently purchases the Subject Property or the building, or a portion
thereof, the future entity will pay the equivalent of property taxes owed to the taxing districts.
(f) Purchaser has not made an assignment for the benefit of creditors of all or
substantially all of its assets, is able to pay all or substantially all of its debts as they become due,
has not been adjudicated as bankrupt or insolvent, nor has Purchaser filed a petition or
application to any tribunal for the appointment of a trustee or receiver or any substantial part of
its assets, or upon the commencement of any voluntary or involuntary bankruptcy (and, in
respect of an involuntary bankruptcy, has not been discharged within sixty (60) days),
reorganization or similar proceedings with such other party, or the entry of an order appointing a
trustee or receiver or approving a petition in any such proceeding.
(g) Except as set forth in this Agreement, Purchaser acknowledges and agrees
that the Purchaser is relying solely upon its own inspections, investigations, analysis and
independent assessment of the Property in determining whether to acquire the Property. The
Purchaser also hereby agrees that the Seller sells the Property, and the Purchaser purchases and
accepts the Property, in AS IS – WHEREIS CONDITION, WITH ALL FAULTS, without any
warranties, representations, guarantees, statements, agreements, studies, reports, descriptions,
guidelines or other information or materials whether oral or written, expressed or implied, of any
kind or nature from the Seller, except as expressly set forth in this Agreement, and Seller has no
responsibility to make any improvements to the Property. The Purchaser assumes all risks of the
Property including, without limitation, the physical condition of the Property, compliance of the
Property with any federal, state or local laws, statutes, ordinances, regulations, rulings, etc., or
the suitability of the Property for any existing or future uses, subject to the terms of this
Agreement.
(h) In the event Purchaser closes in accordance with this Agreement, shall be
deemed to acknowledge, understand and agrees as follows: (i) the Purchaser is aware of the
physical and geological condition of, and the status of title to, the Property and the Purchaser
acknowledges that the Seller and the Seller's representatives have made no representations or
warranties, regarding the physical and geological condition of, and status of title to, the Property
or the suitability of the Property for the Purchaser's proposed use, except as expressly set forth in
this Agreement; (ii) the Purchaser is satisfied with the soils and the soil compaction of the
Property; (iii) the Purchaser has evaluated the environmental condition of the Property, has
conducted all environmental tests and assessments of the Property which the Purchaser believes
are necessary, and is satisfied with the environmental condition of the Property; and (iv) the
Purchaser has examined the zoning ordinance, building code and other laws, codes, statutes,
regulations, covenants and restrictions relating to the Property and the Purchaser assumes all
risks relating to such zoning ordinance, building code and other laws, codes, statutes, regulations,
covenants and restrictions relating to the Property.
(i) Subject to the terms of this Agreement, in the event Purchaser closes in
accordance with this Agreement, the Purchaser hereby releases the Seller and Seller's
representatives from all responsibility and liability regarding the condition (including, without
limitation, the presence at or near the Premises of materials or substances that have been or may
be in the future determined to be toxic, hazardous, undesirable or subject to regulation and that
may need to be specially treated, handled and/or removed from the Property under current or
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future federal, state and local laws, regulations or guidelines, whether or not considered to be one
of the Hazardous Materials), valuation, marketability, compliance with laws, or utility of the
Property, or its suitability for any purpose whatsoever, except that the foregoing shall not limit
Purchaser’s remedies in the event of a breach of Seller’s express representations or warranties
hereunder.
(j) The representations and warranties of the Purchaser set forth in this
Paragraph 8 shall be made as of the date hereof and shall be true and correct as of the Closing
Date with the same force and effect as if made at that time.
9. Inspections; NFR Letter. Seller hereby grants to Purchaser and Purchaser's
agents, employees, servants and contractors the right to go upon the Subject Property during the
term of this Agreement and make such tests and investigations and do such things, including, but
not limited to, surveying of the Subject Property as Purchaser shall deem necessary or
appropriate, including, but not limited to, tests and investigations that may be necessary for
Purchaser to determine that Purchaser can utilize the Subject Property for its contemplated use.
All of Purchaser’s costs and expenses incurred in connection with its due diligence at the
Property, including without limitation, all inspection and testing, and obtaining and reviewing
reports, appraisals, materials and documents are the sole and absolute responsibility of Purchaser
and such obligations to pay these costs and expenses shall not be a credit against the Purchaser’s
obligation to pay the Purchase Price at Closing. Neither Purchaser, nor any of its agents or
representatives, shall damage the Property or any portion thereof unless the same shall promptly
be repaired by Purchaser at Purchaser’s sole cost and expense. Purchaser shall indemnify and
hold Seller harmless for damage to persons or property from any claims, demands, actions,
lawsuits, damages, construction liens against the Subject Property and costs, including
reasonable attorneys’ fees, arising out of any act or omission of Purchaser, or its agents and/or
representatives, in connection with Purchaser’s due-diligence review, investigations, tests and
surveys; provided, however, that Purchaser shall not be liable for the mere discovery of any pre-
existing condition at the Subject Property. The foregoing indemnity shall survive the termination
or cancellation of this Agreement and shall survive Closing.
10. Conveyance. The conveyance of the Subject Property by Seller to Purchaser shall
be by special warrant deed in a form sufficient to vest title in Purchaser pursuant to Paragraph 5.
Seller and Purchaser acknowledge that time shall be of the essence as to all acts of Purchaser and
Seller hereunder. Seller agrees to execute and deliver to Purchaser, at Closing an assignment of
the Intangibles and, if applicable, a bill of sale in customary form conveying any personalty
associated with the Subject Property. Seller shall also deliver to Purchaser at Closing (i) a
Foreign Investment in Real Property Tax Act affidavit executed by Seller, (ii) evidence of the
existence, organization and authority of Seller and of the authority of the persons executing
documents on behalf of Seller reasonably satisfactory to the underwriter for the Title Policy, and
(iii) such other documents as may be reasonably necessary or required by the Title Company to
effectuate the transaction contemplated herein. Seller and Purchaser shall each deposit with
Escrow Agent an executed closing statement consistent with this Agreement in the form required
by Escrow Agent.
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11. Closing
(a) Unless extended by any other provisions of this Agreement, the "Closing"
of the transaction contemplated by this Agreement (execution and delivery of the special
warranty deed, as well as the execution and delivery of all other documents required pursuant to
this Agreement and the payment of all sums required to be paid) shall take place upon the date
selected by Purchaser by notice to Seller at least five (5) business days in advance of such date,
but in any event on or before [sixty (60) days] after the expiration of the Approval Period.
(b) Seller agrees to execute at Closing an undertaking required by the Title
Company to delete the "gap" exception.
12. Expenses. The parties agree that the following shall be the schedule of
obligations with respect to the Closing expenses hereunder, to wit:
(a) Seller shall pay for:
(i) any state, county and municipal documentary stamp taxes (or other
transfer taxes) and surtaxes, if any, on the special warranty deed; and
(ii) the premium for the Title Policy providing coverage equal to the
Purchase Price (including extended coverage but not any other
endorsements), and the cost of correcting any title defects;
(iii) one-half (1/2) of the escrow fees of the Title Company as escrow
agent and for the escrow closing;
(iv) all prorations to and including the Closing Date for real estate taxes,
special assessments or fees, water bills, utility charges or other
similar expenses.
(b) Purchaser shall pay for:
(i) the cost of its due diligence, including any survey;
(ii) the recording of the special warranty deed and any other conveyance
documents, or mortgage, deed of trust, assignments of rents,
financing statements or similar documents evidencing or securing
the obligations of the Purchaser under a mortgage loan or other loan
secured by the Property;
(iii) one-half (1/2) of the escrow fees of the Title Company as escrow
agent and for the escrow closing;
(iv) the premium on the Title Policy for coverage in excess of the
Purchase Price and costs for any endorsements thereto (other than
extended coverage); and
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(v) all of the costs of the premium and related costs charged by the Title
Company for the issuance of any mortgage title insurance policy and
any endorsements thereto.
(c) All governmental and quasi-governmental improvement liens which have
been certified as of the Execution Date shall be paid by Seller and, if not certified, Purchaser
shall receive a credit, at Closing, in an amount equal to 150% of the latest estimate therefor by
the applicable governmental agency, provided that, upon request by either party hereto, the
parties hereto shall, upon the actual amount of such lien being established, make whatever
adjustments are necessary to reflect the actual amount of the lien notwithstanding the fact that
the Closing of the transaction contemplated by this Agreement has occurred.
(d) Accrued and unpaid real property taxes and personal property taxes shall be
prorated as of the date of Closing on an accrual basis based on the parties’ respective periods of
ownership, and Purchaser shall receive a credit for 110% of the estimated accrued and unpaid
real property taxes and personal property taxes relating to Seller’s period of ownership. If the
Closing occurs on a date when the taxes for the year of Closing are not fixed, but the then-
current year's assessment is available, taxes for such year will be prorated based upon such
assessment. If such year's assessment is not available, taxes will be prorated based upon the
then-prior year's tax. Except as otherwise specifically provided in this Agreement, all expenses
and revenues of the Subject Property shall be prorated or credited as the case may be to the day
of Closing. The provisions of this Paragraph shall survive the Closing. Any parking taxes owed
to the City of Evanston will be paid prior to Closing by the Seller.
13. Possession. Possession of the Subject Property shall be delivered by Seller to
Purchaser at Closing. Risk of loss to the Subject Property between the Execution Date and the
date of the Closing shall be upon Seller.
14. Condemnation. In the event that any condemnation or eminent domain
proceedings are threatened or instituted at any time prior to the Closing hereunder which results
in or could result in the taking of any part or all of the Subject Property, Purchaser, by written
notice given within thirty (30) days after notification thereof from Seller (and the Closing Date
shall be extended accordingly to allow for such notice period, if necessary), shall have the option
of: (i) canceling this Agreement, in which event the Deposit shall be forthwith returned by the
holder thereof to Purchaser and upon such repayment, this Agreement shall be null, void and of
no further force or effect and all parties hereto shall be released and relieved from any and all
further liability or obligations hereunder, except those that survive termination of this
Agreement; or (ii) Closing the transaction contemplated by this Agreement, in which event the
Purchase Price shall not be abated; provided, however, that Seller shall assign (with an y
necessary third-party consents) any condemnation or eminent domain award and its right to
receive same to Purchaser. Seller agrees not to enter into any settlement of any condemnation
proceedings or eminent domain proceedings without the prior written consent of Purchaser, and
Seller agrees to immediately notify Purchaser in the event any condemnation or eminent domain
proceeding be threatened or instituted. Purchaser’s right to consent to any such settlement shall
terminate on the date contemplated for Closing pursuant to this Agreement in the event
Purchaser has not closed by such date.
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15. Anti-Terrorism and Anti-Money Laundering Compliance
(a) Compliance with Anti-Terrorism Laws. Neither the Purchaser, the Seller,
nor any person who owns a direct controlling interest in or otherwise controls the Purchaser or
the Seller, or any assignee of the Purchaser, is (i) listed on the Specially Designated Nationals
and Blocked Persons List (the "SDN List") maintained by the Office of Foreign Assets Control
("OFAC"), Department of Treasury, and/or on any other similar list ("Other Lists" and
collectively with the SDN List, the "Lists") maintained by the OFAC pursuant to any authorizing
statute, Executive Order or regulation (collectively, the "OFAC Laws and Regulations"); or (ii) a
person (a "Designated Person") either (A) included within the term "designated national," as
defined in the Cuban Assets Control Regulations, 31 C.F.R. Part 515, or (B) designated under
Sections 1(a), 1(b), 1(c) or 1(d) of Executive Order No. 13224, 66 Fed Reg. 49079 (published
September 25, 2001) or similarly designated under any related enabling legislation or any other
similar Executive Orders (collectively, the "Executive Orders").
(b) No Violation of Anti-Money Laundering Laws. Neither Purchaser, any
assignee of the Purchaser, nor any holder of a direct interest in an assignee of the Purchaser (i) is
under investigation by any governmental authority for, or has been charged with, or convicted of,
money laundering under 18 U.S.C. §§ 1956 and 1957, drug trafficking, terrorist-related activities
or other money laundering predicate crimes, or any violation of the BSA, (ii) has been assessed
civil penalties under any Anti-Money Laundering Laws, or (iii) has had any of its funds seized or
forfeited in an action under any Anti-Money Laundering Laws. For purposes of this Paragraph
15, the term "Anti-Money Laundering Laws" means the Bank Secrecy Act, 31 U.S.C. §§ 5311 et
seq. ("BSA"), and all applicable laws, regulations and governmental guidance on BSA
compliance and on the prevention and detection of money laundering violations under
18 U.S.C. §§ 1956 and 1957.
16. 1031 Exchange. The parties acknowledge that Seller, or its assignees, may
structure the sale of this Property so as to qualify for like-kind exchange treatment pursuant to
§1031 of the Internal Revenue Code or other provisions providing favorable tax treatment.
Accordingly, prior to each Closing, Seller reserves the right to assign this Agreement to a
qualified exchange intermediary or other third party to the extent necessary to facilitate the
exchange and shall give written notice of such assignment identifying the assignee at or prior to
each Closing. As an accommodation to Seller, Purchaser agrees to accept performance pursuant
to this Agreement from Seller’s assignee to the extent of such permitted assignment and to
perform pursuant to this Agreement for the benefit of Seller’s assignee, provided that Purchaser
shall not be required to acquire replacement property for Seller or to incur any additional
expense therefor and title to the Property shall be conveyed directly from Seller to Purchaser by
the deed as required by this Agreement. Notwithstanding the foregoing, Seller shall remain
primarily liable for the performance of the terms of this Agreement. If Purchaser desires to
structure its acquisition of the Subject Property to qualify for like-kind exchange treatment
pursuant to §1031 of the Internal Revenue Code or other provisions providing favorable tax
treatment, Seller shall reasonably cooperate with Purchaser to effectuate the same.
17. Closing Representations. The obligations of Purchaser and Seller under this
Agreement are subject to all of the representations and warranties of the other party contained in
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this Agreement having been true and correct in all material respects on the date hereof and on the
date of Closing.
18. Default.
(a) If Purchaser shall default in the payment of the Purchase Price or
otherwise default in any of the terms, covenants and conditions of this Agreement on the part of
Purchaser to be performed in any material respect, or if any of the representations and warranties
made by Purchaser herein shall be in any respect untrue in any material respect, Seller shall, as
its sole and exclusive remedy, retain the Deposit as full and agreed upon liquidated damages in
full settlement of any and all claims against Purchaser for damages or otherwise and Purchaser
shall have no other or further liability hereunder other than any liability under any
indemnification provisions in this Agreement. The parties acknowledge that this provision for
liquidated damages is a fair and reasonable measure of the damages to be suffered by Seller in
the event of Purchaser's default because the exact amount of damages is incapable of
ascertainment. Notwithstanding any provision of this Agreement to the contrary, Purchaser shall
not be in default hereunder, unless Seller shall have provided written notice of the alleged default
and a period of ten (10) days after receipt of notice to cure same.
(b) If on or before the Closing:
(i) Seller is unable to deliver good, marketable and insurable title to the
Subject Property subject only to the Permitted Exceptions, it being
acknowledged by Purchaser that Seller is not obligated to cure title
objections (other than as expressly set forth in Paragraph 5) as set
forth in Paragraph 5; or
(ii) Seller shall have failed to comply with any other material term,
provision, covenant, agreement or condition of this Agreement; or
(iii) any of the representations and warranties made by Seller herein shall
be in any respect untrue in any material respect,
and if such failure, default or misrepresentation is not cured by Seller within
ten (10) business days after notice thereof from Purchaser, then the Deposit
shall immediately be returned to Purchaser, and Purchaser shall have the right:
(A) to cancel this Agreement by giving written notice to Seller
whereupon this Agreement shall be deemed to be terminated,
and Seller shall reimburse Purchaser for its actual out-of-
pocket expenses incurred in connection with pursuing the
transaction contemplated hereunder; or
(B) to take title subject to the defect, exception, objection,
inaccuracy or failure; or
(C) to pursue an action for specific performance.
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Without limiting Purchaser's rights contained in this Paragraph, in case of a Seller lien or
Seller encumbrance on the Subject Property which can be removed at the time of Closing by
payment of a liquidated amount, Seller covenants and agrees, at Purchaser's request, to remove
such lien or encumbrance at Closing so that the Subject Property can be conveyed to Purchaser
free of same except non-delinquent real estate taxes which are not yet due and payable.
19. Attorney’s Fees. In connection with any litigation arising out of this Agreement,
the each party to cover its own costs and expenses incurred, including, but not limited to,
attorneys' fees actually incurred.
20. Notices. All notices pursuant to this Agreement shall be in writing and shall be
considered as properly given or made (i) upon the date of personal delivery (if notice is delivered
by personal delivery), (ii) on the date of delivery, as confirmed by electronic transmission (if
notice is delivered by email transmission), (iii) on the day one (1) business days after deposit
with an nationally recognized overnight courier service (if notice is delivered by internationally
recognized overnight courier service), or (iv) on the third (3rd) business day following mailing, if
within the United States, by first class United States mail, postage prepaid, certified mail, return
receipt requested (if notice is given in such manner).
Notices as to Seller shall be sent to:
The City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: Wally Bobkiewicz, City Manager
Email: wbobkiewicz@cityofevanston.org
With a copy to:
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: W. Grant Farrar, Corporation Counsel
Email: mmasoncup@cityofevanston.org
Notices as to Purchaser shall be sent to:
[To be inserted by Purchaser]
The place to which any party hereto is entitled to receive any notice may be changed by such
party by giving notice thereof in accordance with the foregoing provision. Attorneys for either
party may give notices on behalf of their respective clients.
21. Brokers. Each party hereto represents and warrants to the other party that it has
not employed or retained any broker, finder or other intermediary in connection with the
transactions provided for in this Agreement and that it has not had any dealings with any person
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or entity which may entitle such person or entity to a fee or commission, except Tim Rosinski at
Coldwell Banker for Seller. Seller agrees that Seller is solely responsible for all fees,
commissions and other payments due to the named broker. Additionally, each of the parties
agrees that, should any claim for a commission or fee be made by another broker, then the party
breaching the representation and/or warranty set forth in this Paragraph 21 will indemnify,
defend and hold harmless the other party from and against any and all claims, liabilities,
damages, expenses (including, without limitation, reasonable attorneys’ fees) and costs resulting
from such claim for a commission or fee.
22. Intentionally Deleted.
23. Exclusivity. From the Execution Date through the termination of this Agreement
or the Closing, as applicable, Seller will not discuss or negotiate with any third party the sale or
other disposition of any of the Subject Property, or enter into any contract (whether binding or
not) regarding any sale or other disposition of the Subject Property.
24. Venue. This Agreement shall be governed by and enforced and construed under
the laws of the State of Illinois.
25. Assignment. Purchaser shall have the absolute right and power to assign this
Agreement and its interests in this Agreement to an entity affiliated with Purchaser or its
principals, provided that such assignment should not relieve it of its obligations under this
Agreement, and Seller shall close the transaction contemplated by this Agreement with such
assignee; otherwise, this Agreement is not assignable.
26. No Recording. The Purchaser agrees it shall not record this Agreement or a
memorandum hereof, and in the event the Purchaser does record this Agreement or a
memorandum of this Agreement, then the Purchaser shall be deemed in default hereunder, and at
the option of the Seller, the Purchaser’s rights under this Agreement shall be null and void and of
no further force and effect and the Seller shall have the right to exercise all of its rights and
remedies under this Agreement.
27. Terms. Whenever the context so requires or admits, any pronoun used herein
may be deemed to mean the corresponding masculine, feminine or neuter form thereof and the
singular form of any nouns and pronouns herein may be deemed to mean the corresponding
plural form thereof and vice versa.
28. Miscellaneous.
(a) This Agreement shall not be construed more strictly against either party, it
being acknowledged that each party actively participated in the preparation of this Agreement.
(b) This Agreement shall inure to the benefit of and shall be binding upon the
parties hereto and their respective successors and/or assigns.
(c) This Agreement may be executed in one or more counterparts, each of
which shall be deemed an original, but all of which shall constitute one and the same Agreement.
This Agreement may be executed via telecopy or electronically.
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(d) No waiver or modification of any provision of this Agreement shall be
effective unless it is in writing and signed by Purchaser and Seller, and shall only be applicable
to the specific instance to which it relates and shall not be deemed a continuing or future waiver.
(e) Time is of the essence with respect to all time periods set forth in this
Agreement.
29. Calculation of Time Periods. Unless otherwise specified, in computing any
period of time described herein, the day of the act or event after which the designated period of
time begins to run is not to be included and the last day of the period so computed is to be
included, unless such last day is a Saturday, Sunday or legal holiday for national banks in the
location where the Property is located, in which event the period shall run until the end of the
next day which is neither a Saturday, Sunday, or legal holiday. Except where otherwise noted,
the last day of any period of time described herein shall be deemed to end at 5:00 p.m. in the
jurisdiction in which the Property is located.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
Execution Date.
PURCHASER:
MHDC SLF LLC
an Illinois limited liability company
By:
Name:
Title:
SELLER:
THE CITY OF EVANSTON
By:
Name:
Title:
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CHI 66177323
EXHIBIT A
LEGAL DESCRIPTION OF SUBJECT PROPERTY
Commonly known as: 1714 Chicago Avenue, Evanston, Illinois 60201
PIN: 11-18-208-015-0000
LOT 13 IN BLOCK 15 IN EVANSTON IN EAST FRACTIONAL HALF OF SECTION 18,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN
COOK COUNTY, ILLINOIS.
Commonly known as: 1718 Chicago Avenue, Evanston, Illinois 60201
PIN: 11-18-208-014-0000
THE SOUTH 11 FEET OF LOT 15 AND ALL OF LOT 14 IN BLOCK 15 IN EVANSTON IN
THE EAST FRACTIONAL HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14,
EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
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CHI 66177323
EXHIBIT B
ESCROW INSTRUCTIONS
1. Investment and Use of Funds. For purposes of this Exhibit B, the Deposit,
including any interest thereon, shall be collectively referred to herein as the “Earnest Money.”
The Escrow Agent shall invest the Earnest Money in government insured interest-bearing
accounts satisfactory to Purchaser, shall not commingle the Earnest Money with any funds of the
Escrow Agent or others, and shall promptly provide Purchaser and Seller with confirmation of
the investments made. If the Closing under this Agreement occurs, the Escrow Agent shall
deliver the Earnest Money into the closing escrow upon the instructions of Purchaser, to be
applied against the Purchase Price.
2. Termination before Expiration of Due Diligence Period. The Due Diligence
period under the Agreement expires on ___________, 2017. If Purchaser elects to terminate the
Agreement pursuant to the terms of this Agreement, Escrow Agent shall pay the entire Earnest
Money to Purchaser two business days following receipt of a copy of the Due Diligence
Termination Notice from Purchaser (as long as the current investment can be liquidated in two
days). No notice to Escrow Agent from Seller shall be required for the release of the Earnest
Money to Purchaser by Escrow Agent. The Earnest Money shall be released and delivered to
Purchaser from Escrow Agent upon Escrow Agent’s receipt of a copy of the Due Diligence
Termination Notice despite any objection or potential objection by Seller. Seller agrees it shall
have no right to bring any action against Escrow Agent which would have the effect of delaying,
preventing, or in any way interrupting Escrow Agent’s delivery of the Earnest Money to
Purchaser pursuant to this Section, any remedy of Seller being against Purchaser, not Escrow
Agent.
3. Termination after Expiration of Due Diligence Period. Except as otherwise
expressly provided herein, at any time after the expiration of the Due Diligence Period, upon not
less than 5 business days’ prior written notice to the Escrow Agent and the other party, Escrow
Agent shall deliver the Earnest Money to the party requesting the same; provided, however, that
if the other party shall, within said 5 business day period, deliver to the requesting party and the
Escrow Agent a written notice that it disputes the claim to the Earnest Money, Escrow Agent
shall retain the Earnest Money until it receives written instructions executed by both Seller and
Purchaser as to the disposition and disbursement of the Earnest Money, or until ordered by final
court order, decree or judgment, which is not subject to appeal, to deliver the Earnest Money to a
particular party, in which event the Earnest Money shall be delivered in accordance with such
notice, instruction, order, decree or judgment.
4. Interpleader. Subject to Section 2 above, in the event of any controversy
regarding the Earnest Money, unless mutual written instructions are received by the Escrow
Agent directing the Earnest Money’s disposition, the Escrow Agent shall not take any action, but
instead shall await the disposition of any proceeding relating to the Earnest Money or, at the
Escrow Agent’s option, the Escrow Agent may interplead all parties and deposit the Earnest
Money with a court of competent jurisdiction. Seller or Purchaser, whichever loses in any such
interpleader action, shall be solely obligated to pay such costs and fees of the Escrow Agent.
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CHI 66177323
5. Liability of Escrow Agent. The parties acknowledge that the Escrow Agent is
acting solely as a stakeholder at their request and for their convenience, that the Escrow Agent
shall not be deemed to be the agent of either of the parties, and that the Escrow Agent shall not
be liable to either of the parties for any action or omission on its part taken or made in good faith,
and not in disregard of this Agreement, but shall be liable for its negligent acts and for any loss,
cost or expense incurred by Seller or Purchaser resulting from the Escrow Agent’s mistake of
law respecting the Escrow Agent’s scope or nature of its duties. Seller and Purchaser shall
jointly and severally indemnify and hold the Escrow Agent harmless from and against all costs,
claims and expenses, including reasonable attorneys’ fees, incurred in connection with the
performance of the Escrow Agent’s duties hereunder, except with respect to actions or omissions
taken or made by the Escrow Agent in bad faith, in disregard of this Agreement or involving
negligence on the part of the Escrow Agent.
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Executive Summary
Throughout the last six months within the City of Evanston there have been a few changes
in regards to the development of the property located at 1714-1720 Chicago Avenue commonly
known as the “Library Parking Lot”. To start, after our initial 1st Ward Community Meeting on
Tuesday December 6th, our partner, Connor Commercial together with its design team (Wright
Architects) mutually agreed to “step down” from their role as the Development/design team and
remain in the project just as the General Contractor or Mc Shane Construction Company. Bruce
Larson along with Gregory Stec, the original team members, have agreed to forge ahead and
“stay the course” in developing the City of Evanston’s “Library Parking lot”.
One crucial addition to the team was finding an architect that understood the climate of
design and historical significance within the City of Evanston. Paul Janicki from the Paul Janicki
Architects Inc. was introduced to Gregory Stec at the 1st ward meeting, and after numerous
conversations, was ultimately retained by the Group to act as the new Lead Design Architect for
the Project.
While choosing the right architect for the task at hand was crucial, listening to our adjacent
neighbors (i.e. Woman’s Club of Evanston and Frances Willard Foundation) was also a high
priority for the development to move forward. Thus, Bruce and Gregory met with both groups at
1702 Chicago on the following dates:
1) 11/28/2016 Initial Meeting
2) 12/2/2016 Tour and Meeting
3) 12/9/2016 Meeting with Women’s Club Attorney and Group
4) 2/21/2017 Meeting with both groups with Paul Janicki
In addition, the development team has also met with the City of Evanston staff during this 6
month period to take direction on conceptual design, bulk and height. Currently, our project
team believes an 11-story office development project will allow for the following:
Replace all 74 public parking stalls at the same rate as the library lot.
Allocate the first three floors to car parking, while provide a Frances Willard viewing
center on the first floor, and provide a beautiful “Green” backdrop for the Women’s club
to the south for certain occasions and events such as weddings.
Provide eight floors of new Class A office space at +/- 17,000 square feet per floor for a
total of +/- 136,000 square feet. Again, this will help stem the flow of businesses leaving
Evanston due to a lack of available high quality space. (*Down from the initial 207,000
Square feet proposed at 14 stories)
Create significant new real estate tax revenue for the City of Evanston
Deed Restrict the Property in perpetuity. Thus, it cannot be sold to a Non-for-Profit or
Non-Tax Exempt Entity such as Northwestern University
The Proposed 11-story height is in context with surrounding office and residential
buildings.
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Bring new office workers to the area (approximately 500) who will shop and dine at
locally owned businesses and restaurants
Provide an opportunity to keep local employers such as “LiveWatch” in Evanston.
Due to the decrease in rentable square footage, along with the increase in the price per
square cost of construction, the realization of full asking price for the land is unrealistic.
Purchase Price
$4 MM
This bid price is conditioned on the City of Evanston providing:
Zoning and conceptual plan approval within the contract due diligence
City of Evanston approval to develop a minimum of 136,000 retable square feet
of market rate office product
90 days of due diligence time for physical site investigation
Purchaser will agree to place a deed restriction on the property prohibiting the
sale of any portion of the building to a non-real estate tax paying entity
City of Evanston to provide relief on required parking count for office space
Commitment from staff to fast-track the entitlement processd
Project Description
The overall project design is intended to blend and capture the City’s historic
architectural heritage while fostering civic pride among 1st ward residents. The initial elevation
was originally planned to be 14 Stories, but after our 1st Ward initial Community meeting, the
proposed building was lowered to 11 Stories. The first three floors of the building will be
dedicated to car parking to minimize the impact of the project given the density of the
neighborhood.
Given the small 27,000 square foot land parcel, the proposed project’s initial plan was to
maximize the development potential, but has now changed. With outside input and staff input,
our development team is mindful of the streetscape, instituting more green elements into our
front & side elevations, and thoughtful/strategic about traffic flow in the alley.
Design Plans
Proposed development calls for an 11-story office building with the first 3 levels
dedicated to car parking providing:
Rentable square footage of approximately 136,000 square feet.
3-4 elevator’s located at the lobby level
Sustainable design with transit oriented features such as bike storage
Outdoor meeting and plaza areas
Flexible floor plates and an efficient mechanical system to reduce operating costs
Minimum of LEED Silver Certification
Development Team has provided the design plans listed below on the following pages:
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Rendering
Elevations
Conceptual Site Plan
Developer Entity
A Self Purposed LLC will be created for the proposed development. The members of the
LLC will be:
Gregory Stec
Bruce Larson
Institutional Joint Venture Partner / Owners Representative
Greg Stec will be the lead manager and principal of Self Purpose LLC. Greg has
multiple years of experience in the development, construction and property
management of residential apartments in Chicago and the surrounding suburbs.
For your reference, attached* are examples of recently built and in-progress
projects. As demonstrated by these examples, our team’s focus is developing
successful projects. Our team owns and manages the projects. In addition the
development of these projects will contribute to the local economy by creating
new job opportunities during the construction phase and permanent positions for-
site management and maintenance of the complex. The apartments also bring a
new consumer base to the local business area.
Bruce Larson: Forthcoming
Institutional JV Partner: Forthcoming
Sources and Uses
A project budget consisting of land at $4 MM and improvements estimated at
$47,000,000 will be refined and finalized in the due diligence process. The source of funds will
be provided by the Self Purpose LLC together with an institutional Joint Venture Partner where
there is an existing relationship already in place.
Project Schedule
Contract Execution: May 22, 2017
Zoning and Entitlements: September 22, 2017
Land Closing: October 1, 2017
Construction Start: October 7, 2017
Construction Complete: March, 12 2019
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For City Council meeting of September 11, 2017 Item A8
Ordinance 86-O-17, Chicago Avenue Speed Limit Reduction
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Sat Nagar, P.E., Senior Project Manager
Subject: Ordinance 86-O-17, Amending City Code Title 10-11-1, Schedule 1,
Reducing the Speed Limit on Chicago Avenue between Dempster Street
and Sheridan Road from 30 MPH to 25 MPH
Date: September 1, 2017
Recommended Action:
Staff recommends that City Council adopt Ordinance 86-O-17, reducing the speed limit
from 30 MPH to 25 MPH, on Chicago Ave. between Dempster St. and Sheridan Rd.
Alderman Fiske recommends suspension of the rules for Introduction and Action at the
September 11, 2017 City Council meeting.
Livability Benefits:
Built Environment: Enhance public spaces
Climate & Energy: Reduce greenhouse gas emissions
Equity & Empowerment: Ensure equitable access to community assets
Health & Safety: Promote healthy, active lifestyles
Background:
The Chicago Avenue Street improvement project from Grove Street to Sheridan Road is
complete with two-way bike lane on the east side. The bike lanes are separated from
the traffic lanes with concrete barriers to accommodate all modes of transportation with
pedestrians on the sidewalk on both sides of Chicago Avenue. Aldermen Fiske has
requested staff to bring an ordinance for Council consideration that would reduce the
speed limit on Chicago Avenue from 30 MPH to 25 MPH.
Analysis:
The speed limit on Sheridan Road north of Chicago Avenue was reduced to 25 MPH in
December 2016. The speed limit on Chicago Avenue south of Dempster Street, to
South Blvd., is also 25 MPH. Considering the downtown business district on Chicago
Memorandum
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Avenue, for the purpose of safety and consistency staff recommends reducing the
speed limit on Chicago Avenue to 25 MPH from Sheridan Road to Dempster Street.
Attachments:
Ordinance 86-O-17
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8/22/2017
86-O-17
AN ORDINANCE
Amending City Code Section 10-11-1, Schedule I, Reducing the Speed
Limit on Chicago Avenue between Dempster Street to Sheridan Road
From 30 MPH to 25 MPH
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 10-11-1, Schedule I of the Evanston City Code of
2012, as amended, “Speed Limit Increased,” is hereby further amended by removing
the following:
Chicago Avenue – Dempster Street to Sheridan Road 30 mph
SECTION 2: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
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Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of September 11, 2017 Item A9
Ordinance 84-O-17: Authorizing the Sale of Surplus Fleet Vehicles
For Introduction
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Erika Storlie, Acting Director of Administrative Services
Rickey A. Voss, Division Manager Fleet Services
Subject: Ordinance 84-O-17, Sale of Surplus Property Fleet Vehicles/Equipment
Date: August 8, 2017
Recommended Action:
Staff recommends that City Council adopt Ordinance 84-O-17, directing the City
Manager to offer the sale of vehicles/equipment owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being sponsored by
America’s Auto Auctions on Tuesday, October 24, 2017 or any other subsequent
America’s Online Auction as these vehicles/equipment become available, on a timely
basis, as a result of new vehicle replacements being placed into service.
Livability Benefit:
Innovation & Process: Support Local Government Best Practices
Summary:
The Fleet Services Division typically participates in two to three vehicle and equipment
auctions per year in the Northern Illinois area. The auctions are provided on behalf of
America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s
Auto Auction is the Northwest Municipal Conference Suburban Purchasing
Cooperative’s “bid winner” for auction services for member municipalities.
This request authorizes the Fleet Services Division of the Administrative Services
Department to sell the vehicles listed in the table below through Northwest Municipal
Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet
auction to the highest bidder. All net proceeds from the auction will be credited to
account number 601.19.7780.56065, “Sale of Surplus Property.”
Memorandum
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SURPLUS FLEET VEHICLES/EQUIPMENT
Cost Center
Department
Vehic
le #
Vehicle
Make
Vehicl
e
Model
Year
V.I.N. #
Overall
Condition
L.T.D.
Miles/
Hours
3080 Parks/Recreation 436
Brunswick
Boston
Whaler w/1
90 HP
Mercury
Motor 2005
WCG00014G
Very Poor
400 hrs. per
season
11 years
4400 hours
3080 Parks/Recreation 437 EZ - Trailer 2005 1ZEVHDME964A008626 Very Poor N/A
3080 Parks/Recreation 433
Brunswick
Zodiac
FCB210 w/2
115 HP
Mercury
Motors 1999
XDC21011E999
Very Poor
250 hrs. per
season
10 years
2500 hours
380 Parks/Recreation 434
Highlander-
Trailer 2005
2H9BT2MS1XR003229
Very Poor
N/A
3807
Admin. Services –
Facilities Management 265 Ford Taurus 2006
1FAHP53U16A149892
Very Poor
54,583
7710
Admin. Services –
Fleet Services 764 Ford Taurus 2006
1FAFP53204G183595
Very Poor
95,896
7115
Public Works Agency:
Operations and
Maintenance Bureau 953
Deere 310
SG Backhoe
Loader 2005
TO310SG944239
Very Poor
6,927
Hours
Attachments:
Ordinance 84-O-17: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City
of Evanston (Northwest Municipal Vehicle Auction)
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8/14/17
84-O-17
AN ORDINANCE
Authorizing the Sale of Surplus Fleet Vehicles/Equipment
Owned by the City of Evanston
(Northwest Municipal Vehicle Auction)
WHEREAS, the City Council of the City of Evanston (the “City”) has
determined it is no longer necessary, practical, or economical, nor in the best interests of
the City, to retain ownership of certain surplus fleet vehicles and equipment that have a
value in excess of one thousand five hundred dollars ($1,500.00) and is described in
Exhibit A, which is attached hereto and incorporated herein by reference; and
WHEREAS, the City Council has determined that it is in the best interests of
the City to sell said surplus fleet vehicles and equipment to the highest bidder,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City
Code of 2012, as amended, the City Council hereby authorizes and directs the City
Manager to sell the aforementioned surplus fleet vehicles and equipment, upon terms
and conditions deemed reasonable, necessary, and in the best interests of the City, to
the highest bidders at America’s Auto Auctions, the Northwest Municipal Conference
Suburban Purchasing Cooperative’s “bid winner” for auction services for member
municipalities to be held on or around Tuesday, October 24, 2017 at the Manheim
Arena located at 14001 S. Karlov Avenue, Crestwood, Illinois 60554, or at any
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subsequent America’s Auto Auctions Services online auction.
SECTION 3: Upon payment of the price indicated by the America’s Auto
Auction Services, the City Manager is hereby authorized to convey evidence of
ownership of aforesaid surplus fleet vehicle and equipment to the America’s Auto
Auction Service.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 6: This ordinance will be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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EXHIBIT A
SURPLUS FLEET VEHICLES/EQUIPMENT
Cost Center
Department
Vehic
le #
Vehicle
Make
Vehicl
e
Model
Year
V.I.N. #
Overall
Condition
L.T.D.
Miles/
Hours
3080 Parks/Recreation 436
Brunswick
Boston
Whaler w/1
90 HP
Mercury
Motor 2005
WCG00014G
Very Poor
400 hrs. per
season
11 years
4400 hours
3080 Parks/Recreation 437 EZ - Trailer 2005 1ZEVHDME964A008626 Very Poor N/A
3080 Parks/Recreation 433
Brunswick
Zodiac
FCB210 w/2
115 HP
Mercury
Motors 1999
XDC21011E999
Very Poor
250 hrs. per
season
10 years
2500 hours
380 Parks/Recreation 434
Highlander-
Trailer 2005
2H9BT2MS1XR003229
Very Poor
N/A
3807
Admin. Services –
Facilities Management 265 Ford Taurus 2006
1FAHP53U16A149892
Very Poor
54,583
7710
Admin. Services –
Fleet Services 764 Ford Taurus 2006
1FAFP53204G183595
Very Poor
95,896
7115
Public Works Agency:
Operations and
Maintenance Bureau 953
Deere 310
SG Backhoe
Loader 2005
TO310SG944239
Very Poor
6,927
Hours
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For City Council Meeting of September 11, 2017 Item A10
Ordinance 72-O-17, Title 11, Administrative Adjudication
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Jill Velan, Parking Division Manager
Rickey A. Voss, Fleet Manager
Subject: Ordinance 72-O-17, to Amend Title 11, Administrative Adjudication,
Chapter 2, Parking & Compliance Violations, Section 11(B):
Immobilization Program
Date: September 5, 2017
Recommended Action:
The Transportation/Parking Committee and staff recommends that the City Council
adopt Ordinance 72-O-17, amending Title 11, Administrative Adjudication, Chapter 2,
Parking & Compliance Violations, Section 11(B): Immobilization Program to read:
“When the registered owner of a vehicle has accumulated three (3) or more final
determinations of parking and/or compliance violation liability.”
Livability Benefit:
Innovation & Process: Support Local Government Best Practices
Summary:
At the July 24th, 2017 City Council meeting staff was directed to implement a parking
ticket amnesty program to waive late fees from all outstanding parking tickets. This
program is in process and allows all outstanding tickets to be paid at the original issue
amount through September 30, 2017. To date, approximately 71,000 letters have been
sent to individuals with one or more outstanding parking tickets giving them the
opportunity to pay with no fees until the deadline. Once all persons were given this
opportunity, city council advised that they would be interested in reintroducing this
ordinance for approval as a tool to help reduce the amount of outstanding parking
tickets, which currently stands at $4.8 million dollars.
Background
In order to achieve voluntary compliance with parking regulations and to ensure that all
fines and penalties are paid in a timely manner, staff recommends that the process of
determining when a vehicle becomes eligible for immobilization be reduced from the
Memorandum
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current five (5) final determinations of parking and/or compliance violation liability to
three (3).
The Parking and Transportation Committee discussed whether or not to lower the
threshold to four instead of five but the consensus was that by lowering it to three there
is less of a detrimental effect on an individual or families’ budget when the cost to
become whole is much less. Frequently with the current system by the time the tickets
accumulate up to 5 the fines associated with them is over $500. If a boot situation
occurs it is much more difficult to recover from then if it the threshold was three and an
individual had to true up with an amount closer to $250.
The following charts show the current outstanding tickets due and where ticketed
vehicles are registered.
All counts are for tickets issued from January 1, 2010 - June 15, 2017
# of outstanding tickets # of accounts Amount Due
5 or more 2511 $1,198,879
4 or more 4040 $1,599,541
3 or more 6537 $2,080,600
Total Owed $4,879,020
Vehicles
registered to
#of
accounts
5 or
more
Amount
Due
4 or
more
Amount
Due
3 or
more
Amount
Due
Evanston 3,309 1,402 $736,220 2,157 $948,133 3309 $1,194,116
Chicago 1,399 479 $195,128 807 $273,658 1399 $376,450
Other IL 1,441 481 $199,332 830 $284,122 1441 $389,872
Out of State 388 149 $68,199 246 $93,628 388 $120,162
In addition to encouraging compliance with on street parking regulations there will be
some increased revenue realized as a result of this change as many vehicles sit in the
3-4 ticket queue for some time and continue to age.
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Neighborhood parking issues have been exacerbated in recent years partially due to the
influx of contractors working on large construction projects throughout Evanston. Much
effort is made to direct contractors to parking structures and alternate parking areas;
however, neighborhoods still see much less available parking than in the past. Targeted
enforcement has helped but it is limited as vehicles continue to park illegally, accruing
tickets, while further action (such as immobilization) cannot be taken until after the fifth
ticket is received and a final determination of liability has been made. Additionally,
many tickets go unpaid in perpetuity as out of state vehicles accrue up to four or five
tickets in congested parking areas near the university and then return to their home
states without ever paying for parking violations.
Currently the City of Chicago has a three ticket threshold for determining when a vehicle
becomes eligible for immobilization.
Attachment:
Ordinance 72-O-17
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7/7/2017
72-O-17
AN ORDINANCE
Amending City Code Section 11-2-11(B), “Immobilization Program” by
Amending the Amount of Liable Tickets Needed to Immobilize a
Vehicle from Five (5) to Three (3)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 11-2-11(B), “Immobilization Program,” of the
Evanston City Code of 2012, as amended, is hereby further amended to the following:
(B) When the registered owner of a vehicle has accumulated five (5) three
(3) or more final determinations of parking and/or compliance violation
liability, in any combination, for which the fines and applicable penalties,
have not been paid in full, the Administrative Hearings Division Manager
shall will cause a notice of impending vehicle immobilization to be sent in
accordance with Subsection 11-2-5(F) of this code.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
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72-O-17
2
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of September 11, 2017 Item A11
Ordinance 82-O-17: 2016 A, B, & C General Obligation Bond Issues
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Ordinance 82-O-17 Authorizing 2017 A, B, and C General Obligation Bond
Issues
Date: August 7, 2017
Recommended Action:
Staff recommends adoption of Ordinance 82-O-17 providing for the issuance of one or
more series of not to exceed $14,500,000 General Obligation Corporate Purpose
Bonds, Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of not to exceed
$5,000,000 Taxable General Obligation Corporate Purpose Bonds, Series 2017C of the
City of Evanston, Cook County, Illinois, for capital improvement and refunding purposes,
authorizing the execution of one or more bond orders in connection therewith, providing
for the levy and collection of a direct annual tax for the payment of the principal of and
interest on said bonds, authorizing and directing the execution of an escrow agreement
in connection with said bonds, and authorizing and directing the sale of said bonds at
public competitive sale. The ordinance will be completed and signed after the bond sale
date, which is tentatively scheduled for September 28, 2017. This ordinance was
introduced at the August 14, 2017 City Council meeting.
Funding Source:
The proposed $14,500,000 2017 A debt issuance is comprised of:
Funding Source Debt Type Amount
Tax Levy Unabated 11,600,000$
Library - Tax Levy Unabated 1,400,000$
Special Assessment Fund Abated 250,000$
Water Fund Abated 1,000,000$
Estimated Issuance Costs N/A 250,000$
TOTAL 14,500,000$
2017 A GENERAL OBLIGATION BOND SUMMARY
Memorandum
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The proposed $9,665,000 2017 B issuance will fund the replacement of $10,960,000 of
2007 bonds plus issuance costs. The City has already levied for the December 1, 2017
bond payment and therefore one year of payments will come from the Debt Service
fund. The City has been issuing bonds at a premium for the 2014, 2015 and 2016
issues and it is likely that 2017 B bonds will also be issued at a premium, meaning we
will issue less in bonds than the cash that will be received in bond proceeds. Interest
cost savings on this refunding is estimated at just over $900,000 or 8.3% over the life of
the bonds.
The 2017 C Taxable bond issue will be paid from future tax increments from the
Dempster Dodge TIF and from the Chicago Main TIF.
The final amount of bonds issued may vary based on the actual bid responses.
Livability Benefits:
Innovation & Process: Support Local Government Practices and Processes
Summary:
Staff recommends adoption of the Ordinance 82-O-17 for the FY 2017 A, B, and C bond
issuance in the not to exceed amount of $29,165,000,000. As noted above, the
proposed debt issuance is comprised of $11,600,000 of unabated general obligation
(G.O.) bonds, $1,400,000 of unabated G.O. bonds to be paid via the Library Debt
Service tax levy, $1,250,000 of abated G.O. bonds, and estimated debt issuance costs
totaling approximately $250,000. The breakdown of the proposed 2017 A bond
issuance by fund and type of debt is provided in the table below:
2016 A GENERAL OBLIGATION BOND SUMMARY
Fund
Unabated
GO Bonds
Abated GO
Bonds
Issuance
Costs TOTAL
Capital Improvements Fund 11,350,000 - 190,000 11,540,000
Library Fund - Capital 1,400,000 30,000 1,430,000
Special Assessment Fund 250,000 250,000 10,000 510,000
Water Fund - 1,000,000 20,000 1,020,000
TOTAL 13,000,000 1,250,000 250,000 14,500,000
As done previously, the City uses a parameters ordinance that provides a not-to-exceed
limit for the bonds set at $14,500,000 for the 2017 A issue. This allows for any
favorable issuance structure that is slightly different than the paramount desired.
The 2016 B General Bond issue is a straightforward refunding of 2007 bonds in the
amount of $10,960,000, which are now callable for the period of 2018 – 2027. Savings
of just over $900,000 in debt service costs is anticipated from this refunding and the
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refunding analysis is included as Attachment 2. It is important to note that this refunding
would be recommended with savings as low as 5% or just under $550,000, so interest
rates are still very favorable for this transaction.
A summary of the City’s current unabated debt and the impact of the proposed G.O.
bond issuance are provided in the table below:
The above analysis excludes the 2017 B refunding, Water Fund Debt, Library Fund –
Capital Debt and Special Assessment Fund Debt. Also excluded is the debt to be
issued for the 2017 C Taxable issue as detailed below. The City’s unabated General
Obligation debt limit is $113,000,000 (per page 44 of the 2017 Adopted Budget). During
the 2018 Budget Review, the City will need to consider the classification of Library Debt
under this policy.
Capital Improvement Program
The FY 2017 Capital Improvement Program (CIP) contains a detailed list of projects
funded by general obligation bonds, and based on revised estimates the specific project
funding is listed as Attachment 1 to this report. Issuance costs are listed separately
above.
Special Assessment Fund
The City’s Special Assessment Fund serves as a collection center for special
assessments by residential homeowners for their share of the cost for alley paving. As
part of the 2016 A G.O. debt issuance, staff proposes issuing bonds totaling $500,000
for the Special Assessment Fund, 50% of which will be abated from the Special
Assessment Fund.
Water Fund
The 2017 A bond issue recommended in this report includes an additional $1,000,000 in
general obligation debt that will be abated from payments from the Water Fund Each
year
Library Fund
The 2017 A bond issue recommended in this report includes an additional $1.4 million
in general obligation debt that will be paid from a tax levy attributed to Library Debt
Service and will be tracked separately from City unabated debt service costs..
Unabated Debt Summary Amount
Beginning Unabated Debt (as of 1/1/17)109,602,065$
Proposed FY17 Unabated Debt Issuance 11,600,000
FY17 Unabated Debt Payment (9,753,928)
Projected Year End Unabated Debt (through 12/31/17)111,448,137$
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2017 C Taxable Bond Issue
The City has completed two major development projects and is undertaking two new
projects as detailed below. These projects include developer incentives that will be
funded from Tax Increment revenues in each Tax Increment Finance (TIF) District.
• Dempster Dodge TIF – Valli Produce development. The City committed $2.0
million for this development which is currently being financed by a short term line
of credit. The issuance of taxable bonds will allow the City to spread this
development cost over the life of the TIF.
• Chicago Main TIF – Multi-story mixed use development. The City committed
$2.9 million for this development which is currently being financed by a short
term line of credit. The issuance of taxable bonds will allow the City to spread
this development cost over the life of the TIF.
The Howard Ridge TIF includes two pending developments. The first development
currently under design is the Howard Street Theater Project. This project is estimated
at a cost of $1.7 million. The second development approved on July 24, 2017 is a
mixed use development at 130 Chicago which will include housing and retail uses for
City commitment of $2.0 million. These two projects will not develop revenues from the
property taxes until the year 2020 and therefore are not included in the 2017 bond
issue. Initial costs for these two projects will be handled in a similar manner as to those
incurred for Chicago Main and Dempster Dodge developments. Those projects were
handled via a line of credit until the agreements were completed.
Legislative History:
N/A
Attachments
List of 2017 Debt Funded CIP Projects
2017 Bond Ordinance 82-O-17
2007 Savings Analysis
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City of Evanston
2017 Unabated G.O. Funded Capital Improvement Program Attachment 1
Project
Number Project Title
Original FY
2017 G.O.
Bond
Proposal
Revised 2017
G.O. Bond
Proposal
Net Change
Recommended
STREET RESURFACING, WATER MAIN AND SEWER
Major Projects
416450 ERGB Construction Engr Phase III
415450 Sheridan Road/Chicago Avenue Const Engr Ph III 500,000$ $500,000 -$
415450 Sheridan Road/Chicago Avenue, Grove to Isabella 2,585,000$ $1,210,000 (1,375,000)$
417001 Main Street, Maple to Hinman Design Engr Ph I/II 150,000$ $50,000 (100,000)$
416535 Main Street Commons/Corridor Design Engineering 175,000$ $175,000 -$
417002 Howard Street Corridor, Dodge to Custer 300,000$ $300,000 -$
417003 Chicago Ave Corridor Impr, Howard to Main 50,000$ $50,000 -$
Street Resurfacing
417026 SR - Callan Street Widening $150,000 150,000$
Water Main
417007 WM - Grant, Cowper to Lawndale 230,000$ $230,000 -$
TOTAL STREETS, SEWER, WATER MAIN PROJECTS 3,990,000$ $2,665,000 (1,325,000)$
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City of Evanston
2017 Unabated G.O. Funded Capital Improvement Program Attachment 1
Project
Number Project Title
Original FY
2017 G.O.
Bond
Proposal
Revised 2017
G.O. Bond
Proposal
Net Change
Recommended
OTHER TRANSPORTATION
Major Projects
416513 Central Street Bridge Engr, Phase I
417013 Comprehensive Signs
417014 Bridge Inspection 30,000$ $30,000 -$
416519 Safe Routes to School 15,000$ $5,000 (10,000)$
417015 Streetlight Master Plan Study 150,000$ $150,000 -$
Annual Projects
General Phase I Engineering 80,000$ $80,000 -$
417017 Alley Paving 250,000$ $250,000 -$
417018 Neighborhood Traffic Calming & Ped Safety 100,000$ $100,000 -$
417019 Pavement Marking 90,000$ $90,000 -$
417020 Bike Infrastructure Improvements 50,000$ $50,000 -$
417021 Sidewalk - 50/50 Replacement 150,000$ $150,000 -$
417022 Streetlight Purchase 100,000$ $100,000 -$
417023 Street Patching Program 600,000$ $600,000 -$
Parking Lot Projects
416524 PL - 2016 Parking Lot Engineering Svcs
415193 PL - Davis Street Permeable Parking Repl
417024 PL - Levy Center Lot 650,000$ $500,000 (150,000)$
TOTAL TRANSPORTATION PROJECTS 2,265,000$ $2,105,000 (160,000)$
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City of Evanston
2017 Unabated G.O. Funded Capital Improvement Program Attachment 1
Project
Number Project Title
Original FY
2017 G.O.
Bond
Proposal
Revised 2017
G.O. Bond
Proposal
Net Change
Recommended
PARKS
516002 Church Street Harbor - South Pier Reconstruction 370,000$ $0 (370,000)$
516004 Fountain Square Renovations - Engineering $175,000 175,000$
516004 Fountain Square Renovations - Construction $1,200,000 1,200,000$
517001 Lovelace Park - Pond Rehabilitation -$
517002 James Park - North Baseball Field 1,000,000$ $980,000 (20,000)$
n/a Parks Contingency 75,000$ $75,000 -$
TOTAL PARKS PROJECTS 1,445,000$ $2,430,000 985,000$
FACILITIES
617001 Chandler - HVAC Improvements - Engr Design Svcs 75,000$ $75,000 -$
617002 Chandler - Electrical Upgrades 65,000$ $65,000 -$
617003 Chandler - Exterior Waterproofing 200,000$ $0 (200,000)$
616017
Crown Center - Consulting Svcs (Planning and
Design)900,000$ $900,000 -$
617004 Ecology Center - Roofing / Clerestory / Masonry 80,000$ $80,000 -$
617005 Ecology Center - Crawl Space Impr - Engr Design 50,000$ $0 (50,000)$
616007 Fleetwood - HVAC and Electrical - Const 900,000$ $900,000 -$
617006 Fleetwood - Restrooms 150,000$ $185,000 35,000$
616020 Gibbs Morrison - Site Improvements - Const 50,000$ $80,000 30,000$
617007 Levy Center - Solar Panel Installation 100,000$ $65,000 (35,000)$
617008 Civic Center - Security Improvements 175,000$ $0 (175,000)$
617009 Civic Center - Boiler Replacement - Engr Design Svcs 100,000$ $100,000 -$
617070 Fire Station 1,2,4 - Bunkroom Upgrades 30,000$ $30,000 -$
617011 Sherman Avenue Garage - Coating Rehabilitation
617012 Sherman Avenue Garage - Elevator Cab Flooring
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City of Evanston
2017 Unabated G.O. Funded Capital Improvement Program Attachment 1
Project
Number Project Title
Original FY
2017 G.O.
Bond
Proposal
Revised 2017
G.O. Bond
Proposal
Net Change
Recommended
617013
Maple Street Garage - Pavement Striping and Traffic
Coating
617014 Data Center Study 50,000$ $50,000 -$
617015 Dempster Beach House Renovations 200,000$ $300,000 100,000$
n/a Energy Efficiency Improvements 50,000$ $50,000 -$
n/a Facilities Contingency 200,000$ $570,000 370,000$
616031 Harley-Clarke Repairs 250,000$ $0 (250,000)$
617016 Howard Street Theater
617017 Generator Study 70,000$ $55,000 (15,000)$
n/a Solar Panel Install
617018 Roofing Repairs - Miscellaneous Facilities 50,000$ $50,000 -$
617019 Fog House Roof and Masonry 150,000$ $105,000 (45,000)$
TOTAL FACILITIES PROJECTS 3,895,000$ $3,660,000 (235,000)$
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City of Evanston
2017 Unabated G.O. Funded Capital Improvement Program Attachment 1
Project
Number Project Title
Original FY
2017 G.O.
Bond
Proposal
Revised 2017
G.O. Bond
Proposal
Net Change
Recommended
MISCELLANEOUS
117003 Network Switch Reliability 125,000$ $125,000 -$
Engineering transfer to General Fund 500,000$ $500,000 -$
117004 Public Art - Neighborhood Public Art 75,000$ $75,000 -$
TOTAL MISCELLANEOUS PROJECTS 700,000$ $700,000 -$
SUMMARY FY 2017
GO Bond
Street Resurfacing, Water Main, Sewer Projects 3,990,000$ 2,665,000$ (1,325,000)$
Other Transportation 2,265,000$ 2,105,000$ (160,000)$
Parks 1,445,000$ 2,430,000$ 985,000$
Facilities 3,895,000$ 3,660,000$ (235,000)$
Miscellaneous 700,000$ 700,000$ -$
TOTAL 2017 CIP #REF!11,560,000$ #REF!
LIBRARY
480006 Main Library - Interior Renovations 2,500,000$ 2,500,000$
480007 Main Library - Weatherproofing - Phases 2 & 3 250,000$ 250,000$
480008 Main Library - Parking Garage Renovations
480009 Main Library - Generator 50,000$ 50,000$
480010 North Branch - 2022 Central Street Improvements 150,000$ 150,000$
480011 North Branch - Roof and Gutter Replacement 150,000$ 150,000$
480012 North Branch - Exterior Improvements 249,500$ 249,500$
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City of Evanston
2017 Unabated G.O. Funded Capital Improvement Program Attachment 1
Project
Number Project Title
Original FY
2017 G.O.
Bond
Proposal
Revised 2017
G.O. Bond
Proposal
Net Change
Recommended
480013 North Branch - Asbestos Remediation 75,000$ 75,000$
616017 Robert Crown - New Library Branch 500,000$ $500,000
TOTAL LIBRARY PROJECTS 3,924,500$ $3,924,500 -$
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4251140.01.01 ordinance 82-O-17
2255479
ORDINANCE NUMBER 82-O-17
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
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Introduced on the 14th day of August, 2017.
Adopted by the City Council on the 11th day
of September, 2017.
Published in Pamphlet Form by Authority of
the Corporate Authorities on the ____ day of
September, 2017.
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TABLE OF CONTENTS
SECTION HEADING PAGE
Preambles ..................................................................................................................................................... 1
SECTION 1. DEFINITIONS .............................................................................................................. 6
SECTION 2. INCORPORATION OF PREAMBLES ................................................................................. 11
SECTION 3. DETERMINATION TO ISSUE BONDS .............................................................................. 11
SECTION 4. BOND DETAILS. ........................................................................................................ 11
SECTION 5. REGISTRATION OF BONDS; PERSONS TREATED AS OWNERS ............................................. 14
SECTION 6. BOOK-ENTRY PROVISIONS ......................................................................................... 16
SECTION 7. EXECUTION; AUTHENTICATION ................................................................................... 18
SECTION 8. REDEMPTION ........................................................................................................... 18
SECTION 9. FORM OF BONDS ...................................................................................................... 24
SECTION 10. SECURITY FOR THE BONDS ......................................................................................... 31
SECTION 11. TAX LEVY; ABATEMENTS ............................................................................................ 31
SECTION 12. FILING WITH COUNTY CLERK....................................................................................... 32
SECTION 13. SALE OF BONDS; BOND ORDER(S); OFFICIAL STATEMENT ............................................... 33
SECTION 14. CONTINUING DISCLOSURE UNDERTAKING ..................................................................... 35
SECTION 15. CREATION OF FUNDS AND APPROPRIATIONS ................................................................. 36
SECTION 14. NON-ARBITRAGE AND TAX-EXEMPTION ....................................................................... 39
SECTION 17. REIMBURSEMENT ..................................................................................................... 39
SECTION 18. MUNICIPAL BOND INSURANCE .................................................................................... 40
SECTION 19. RIGHTS AND DUTIES OF BOND REGISTRAR .................................................................... 40
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SECTION 20. DEFEASANCE ........................................................................................................... 42
SECTION 21. PRIOR BONDS AND TAXES .......................................................................................... 42
SECTION 22. RECORD-KEEPING POLICY AND POST-ISSUANCE COMPLIANCE MATTERS ............................ 43
SECTION 23. PUBLICATION OF ORDINANCE ..................................................................................... 43
SECTION 24. SEVERABILITY ........................................................................................................... 43
SECTION 25. SUPERSEDER AND EFFECTIVE DATE .............................................................................. 44
LIST OF EXHIBITS
A—FORM OF BOND ORDER
B—CONTINUING DISCLOSURE UNDERTAKING
C—ESCROW LETTER AGREEMENT
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ORDINANCE NUMBER 82-O-17
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
PREAMBLES
WHEREAS
A. The City of Evanston, Cook County, Illinois (the “City”), has a population in excess of
25,000, and pursuant to the provisions of the 1970 Constitution of the State of Illinois and particularly
Article VII, Section 6(a) thereof, is a home rule unit and as such may exercise any power or perform any
function pertaining to its government and affairs, including, but not limited to, the power to tax and to
incur debt.
B. Pursuant to the home rule provisions of Section 6 of Article VII, the City has the power to
incur debt payable from ad valorem property tax receipts or from any other lawful source and maturing
within 40 years from the time it is incurred without prior referendum approval.
C. The City Council of the City (the “Corporate Authorities”) has determined it is necessary
and convenient for the public health, safety, and welfare to provide for capital improvements at various
locations throughout the City, including certain capital expenditures as detailed for the year 2017 in the
City’s Capital Improvement Plan, as adopted by the Corporate Authorities, and to pay expenses
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incidental to such improvements and costs of issuance of bonds for such purpose (such improvements
and related expenses and costs being the “Capital Improvement Project”) at an estimated cost of
approximately $14,500,000; and, there being no funds on hand and allocable to the purpose, the
Corporate Authorities have determined it is necessary and convenient to borrow not to exceed said sum
of $14,500,000 at this time pursuant to the Act (as hereinafter defined) and, in evidence of such
borrowing, to issue general obligation bonds (the “2017A Bonds” as hereinafter further defined) of the
City for such purpose in not to exceed such principal amount.
[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK]
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D. The City has heretofore issued and there are now outstanding the following legal and
validly binding and subsisting obligations of the City:
GENERAL OBLIGATION BONDS, SERIES 2007, DATED MAY 24, 2007
Original Principal Amount: $30,385,000
Originally Due Serially on December
1 of the Years:
2007 to 2027
Amount Remaining Outstanding: $10,960,000
Amount Which
May Be Refunded:
$10,960,000
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REMAINING OUTSTANDING 2007 BONDS AND 2007 BONDS WHICH MAY
BE REFUNDED DUE AND DESCRIBED AS FOLLOWS:
DECEMBER 1
OF THE YEAR
AMOUNT ($)
RATE OF
INTEREST (%)
AMOUNT WHICH MAY BE REFUNDED
2017 1,400,000 4.250 ALL
2018 985,000 4.000 ALL
2019 1,020,000 4.000 ALL
2021 1,655,000 4.250 ALL
2022 880,000 4.250 ALL
2023 920,000 4.125 ALL
2024 955,000 4.375 ALL
2025 1,000,000 5.000 ALL
2026 1,045,000 5.000 ALL
2027 1,100,000 5.000 ALL
which bonds (the “Prior Bonds”) are currently subject to redemption prior to maturity at the option of
the City on any date, at the redemption price of par plus accrued interest to the date of redemption.
E. The Corporate Authorities have considered and determined that interest rates available
in the bond market for the maturities of the Prior Bonds to be refunded are currently more favorable for
the City than they were at the time when the Prior Bonds were issued and that it is possible, proper, and
advisable to provide for the timely refunding, if such favorable rates continue, of the Prior Bonds, and to
provide for the payment and redemption thereof as same become due, to the end of taking advantage
of the debt service savings which may result from such lower interest rates (which refunding may
hereinafter be referred to as the “Refunding”).
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F. The Corporate Authorities hereby determine that it is advisable and in the best interests of
the City to provide for the borrowing of not to exceed $9,665,000 at this time pursuant to the Act for
the purpose of paying the costs of the Refunding and, in evidence of such borrowing, to provide for the
issuance of general obligation bonds (the “2017B Bonds” as hereinafter further defined) of the City for
such purpose in not to exceed such principal amount.
G. By proceedings set forth in full in the records of the City, and pursuant to the City’s powers
as a home rule unit and the provisions of the Tax Increment Allocation Redevelopment Act of the State
of Illinois, as supplemented and amended (the “Tax Increment Act”), the Corporate Authorities have
heretofore approved certain plans and projects under the Tax Increment Act with respect to certain
redevelopment project areas in the City commonly known as the Dempster Dodge TIF and Chicago Main
TIF (collectively, the “TIF Districts”).
H. The Corporate Authorities have determined it is necessary and convenient for the public
health, safety, and welfare to refinance certain outstanding lines of credit of the City relating to the TIF
Districts (the “Refinancing”) at an estimated cost of approximately $5,000,000; and, there being no
funds on hand and allocable to the purpose, the Corporate Authorities have determined it is necessary
and convenient to borrow not to exceed said sum of $5,000,000 at this time pursuant to the Act and, in
evidence of such borrowing, to issue general obligation bonds (the “2017C Bonds” as hereinafter further
defined) of the City for such purpose in not to exceed such principal amount.
I. Bonds for the Capital Improvement Project and the Refunding are eligible to be tax-
exempt (under Section 103 of the Internal Revenue Code of 1986), but bonds for the Refinancing are not
so eligible.
J. The Corporate Authorities have heretofore and it hereby expressly is determined that it is
desirable and in the best interests of the City that there be authorized at this time the borrowing of
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money for the Capital Improvement Project, the Refunding and the Refinancing and, in evidence of such
borrowing, the issuance of bonds of the City, and that certain officers of the City be authorized to sell
the 2017A Bonds, the 2017B Bonds and the 2017C Bonds and, accordingly, it is necessary that said
officers be so authorized within certain parameters as hereinafter set forth.
NOW THEREFORE Be It Ordained by the City Council of the City of Evanston, Cook County, Illinois,
in the exercise of its home rule powers, as follows:
Section 1. Definitions. Words and terms used in this Ordinance shall have the meanings
given them, unless the context or use clearly indicates another or different meaning is intended. Words
and terms defined in the singular may be used in the plural and vice-versa. Reference to any gender
shall be deemed to include the other and also inanimate persons such as corporations, where
applicable.
A. The following words and terms are as defined in the preambles.
Capital Improvement Project
City
Corporate Authorities
Prior Bonds
Refinancing
Refunding
Tax Increment Act
TIF Districts
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B. The following words and terms are defined as set forth.
“2017A Bonds” means the General Obligation Corporate Purpose Bonds, Series 2017A
authorized to be issued by this Ordinance.
“2017B Bonds” means the General Obligation Refunding Bonds, Series 2017B authorized
to be issued by this Ordinance.
“2017C Bonds” means the Taxable General Obligation Corporate Purpose Bonds, Series
2017C authorized to be issued by this Ordinance.
“Act” means the Illinois Municipal Code, as supplemented and amended, and also the
home rule powers of the City under Section 6 of Article VII of the Illinois Constitution of 1970;
and in the event of conflict between the provisions of said Municipal Code and home rule
powers, the home rule powers shall be deemed to supersede the provisions of said Municipal
Code; and, further, includes the Local Government Debt Reform Act, as amended.
“Ad Valorem Property Taxes” means the real property taxes levied to pay the Bonds as
described and levied in Section 11 of this Ordinance.
“Bond Counsel” means Chapman and Cutler LLP, Chicago, Illinois.
“Bond Funds” means the Bond Funds established and defined in Section 15 of this
Ordinance.
“Bond Moneys” means the Ad Valorem Property Taxes and any other moneys deposited
into the Bond Funds and investment income held in the Bond Funds.
“Bond Order” means each Bond Order as authorized to be executed by Designated
Officers of the City as provided in Section 13 of this Ordinance, substantially in the form (with
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related certificates) as attached hereto as Exhibit A, and by which the final terms of the Bonds
described therein will be established.
“Bond Purchase Agreement” means the contract for the sale of each Series of the Bonds
by and between the City and the Purchaser, which shall be in each instance the Official Bid
Form, as executed, in response to an Official Notice of Sale given by the City in connection with
the public competitive sale of each Series of the Bonds.
“Bond Register” means the books of the City kept by the Bond Registrar to evidence the
registration and transfer of the Bonds, as provided in this Ordinance.
“Bond Registrar” means the bank, trust company, or national banking association to be
designated in the Bond Order, or its successors, in its capacity as bond registrar and paying
agent under this Ordinance, or a substituted bond registrar and paying agent as hereinafter
provided.
“Bonds” means any of the one or more series of general obligation bonds of various
names authorized to be issued by this Ordinance, including, specifically, the 2017A Bonds, the
2017B Bonds and the 2017C Bonds.
“Book-Entry Form” means the form of the Bonds as fully registered and available in
physical form only to the Depository.
“Code” means the Internal Revenue Code of 1986, as amended.
“Continuing Disclosure Undertaking” means the undertaking by the City for the benefit
of the Purchaser as authorized in Section 14 of this Ordinance and substantially in the form as
attached hereto as Exhibit B.
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“County” means The County of Cook, Illinois.
“County Clerk” means the County Clerk of the County.
“Dated Date” means the dated date for each Series of Bonds, as set forth in the relevant
Bond Order.
“Depository” means The Depository Trust Company, a limited purpose trust company
organized under the laws of the State of New York, its successors, or a successor depository
qualified to clear securities under applicable state and federal laws.
“Designated Officers” means the City Manager and the Mayor, acting in concert.
“Escrow Letter Agreement” means the escrow letter agreement between the City and
the paying agent for the Prior Bonds, in the form attached hereto as Exhibit C.
“Financial Advisors” means Public Financial Management, Inc., and Independent Public
Advisors, LLC.
“Ordinance” means this Ordinance, numbered as set forth on the title page, and passed
by the Corporate Authorities on the 11th day of September, 2017.
“Purchase Price” means the price to be paid for the Bonds as set forth in a Bond Order,
provided that no Purchase Price for any Series of Bonds shall be less than 98.75% of the par
value of said Series of Bonds, plus accrued interest from the date of issue to the date of delivery.
“Purchaser” means, for any Series of Bonds, the winning bidder or syndicate at
competitive sale.
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“Record Date” means the 15th day of the month preceding any regular or other interest
payment date occurring on the first day of any month and 15 days preceding any interest
payment date occasioned by the redemption of Bonds on other than the first day of a month.
“Refunded Bonds” means the Prior Bonds that are refunded by the 2017B Bonds, as set
forth in the Bond Order (a form of which is attached hereto as Exhibit A) and the Escrow Letter
Agreement (a form of which is attached hereto as Exhibit C).
“Series” means any of the one or more separate series of the Bonds authorized to be
issued pursuant to this Ordinance.
“Taxable” means, with respect to a Series of Bonds, the status of interest paid and
received thereon as includible in gross income of the owners under the Code for federal income
tax purposes.
“Tax-exempt” means, with respect to a Series of Bonds, the status of interest paid and
received thereon as excludable from gross income of the owners thereof for federal income tax
purposes and as not included as an item of tax preference in computing the alternative
minimum tax for individuals and corporations under the Code, but as taken into account in
computing an adjustment used in determining the federal alternative minimum tax for certain
corporations.
“Tax-exempt Bonds” means the 2017A Bonds and the 2017B Bonds.
“Term Bonds” means Bonds subject to mandatory redemption by operation of the Bond
Fund and designated as term bonds in the Bond Order.
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C. Definitions also appear in the above preambles or in specific sections, as appearing below.
The table of contents preceding and the headings in this Ordinance are for the convenience of the
reader and are not a part of this Ordinance.
Section 2. Incorporation of Preambles. The Corporate Authorities hereby find that all of the
recitals contained in the preambles to this Ordinance are true, correct, and complete and do incorporate
them into this Ordinance by this reference.
Section 3. Determination To Issue Bonds. It is necessary and in the best interests of the City
to provide for the Capital Improvement Project, the Refunding and the Refinancing, to pay all necessary
or advisable related costs, and to borrow money and issue the Bonds for the purpose of paying such
costs. It is hereby found and determined that such borrowing of money is for a proper public purpose or
purposes, is in the public interest, and is authorized pursuant to the Act; and these findings and
determinations shall be deemed conclusive.
Section 4. Bond Details. A. THE 2017A BONDS. There shall be issued and sold the 2017A
Bonds in one or more Series in the aggregate principal amount of not to exceed $14,500,000. The
2017A Bonds shall each be designated “General Obligation Corporate Purpose Bond, Series 2017A” or
such other name or names or series designations as may be appropriate and as stated in the relevant
Bond Order; be dated the date of issuance thereof or such other Dated Date on or prior to the initial
date of issuance as may be set forth in the relevant Bond Order if it is determined therein to be a date
better suited to the advantageous marketing of the 2017A Bonds; and shall also bear the date of
authentication thereof. The 2017A Bonds shall be fully registered and in Book-Entry Form, shall be in
denominations of $5,000 or integral multiples thereof (but no single 2017A Bond shall represent
principal maturing on more than one date), and shall be numbered consecutively within a Series in such
fashion as shall be determined by the Bond Registrar. The 2017A Bonds shall become due and payable
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serially or as Term Bonds (subject to right of prior redemption if so provided in the Bond Order) on
December 1 of the years in which the 2017A Bonds are to mature. The 2017A Bonds shall mature in the
amounts and in the years as shall be set forth in the relevant Bond Order, provided, however, that
(a) the final date of maturity of the 2017A Bonds shall not extend past December 1, 2037 and (b) the
sum of the principal of and interest on the 2017A Bonds that shall become due (or subject to mandatory
redemption) in any given annual period from December 2 to the following December 1 (a “Bond Year”)
shall not exceed $1,200,000. Each 2017A Bond shall bear interest at a rate not to exceed four percent
(4.0%) from the later of its Dated Date or from the most recent interest payment date to which interest
has been paid or duly provided for, until the principal amount of such 2017A Bond is paid or duly
provided for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being
payable on June 1 and December 1 of each year, commencing not earlier than June 1, 2018, or such
other June 1 or December 1 not later than one year beyond the Dated Date as shall be provided in a
relevant Bond Order.
B. THE 2017B BONDS. There shall be issued and sold the 2017B Bonds in one or more Series in
the aggregate principal amount of not to exceed $9,665,000. The 2017B Bonds shall each be designated
“General Obligation Refunding Bond, Series 2017B” or such other name or names or series designations
as may be appropriate and as stated in the relevant Bond Order; be dated the date of issuance thereof
or such other Dated Date on or prior to the initial date of issuance as may be set forth in the relevant
Bond Order if it is determined therein to be a date better suited to the advantageous marketing of the
2017B Bonds; and shall also bear the date of authentication thereof. The 2017B Bonds shall be fully
registered and in Book-Entry Form, shall be in denominations of $5,000 or integral multiples thereof
(but no single 2017B Bond shall represent principal maturing on more than one date), and shall be
numbered consecutively within a Series in such fashion as shall be determined by the Bond Registrar.
The 2017B Bonds shall become due and payable serially or as Term Bonds (subject to right of prior
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redemption if so provided in the Bond Order) on December 1 of the years in which the 2017B Bonds are
to mature. The 2017B Bonds shall mature in the amounts and in the years as shall be set forth in the
relevant Bond Order, provided, however, that (a) the final date of maturity of the 2017B Bonds shall not
extend past December 1, 2027 and (b) the sum of the principal of and interest on the 2017B Bonds that
shall become due (or subject to mandatory redemption) in any given Bond Year shall not exceed
$1,642,209. Each 2017B Bond shall bear interest at a rate not to exceed four percent (4.0%) from the
later of its Dated Date or from the most recent interest payment date to which interest has been paid or
duly provided for, until the principal amount of such 2017B Bond is paid or duly provided for, such
interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable on June 1
and December 1 of each year, commencing not earlier than June 1, 2018, or such other June 1 or
December 1 not later than one year beyond the Dated Date as shall be provided in a relevant Bond
Order.
C. THE 2017C BONDS. There shall be issued and sold the 2017C Bonds in one or more Series in the
aggregate principal amount of not to exceed $5,000,000. The 2017C Bonds shall each be designated
“Taxable General Obligation Corporate Purpose Bond, Series 2017C” or such other name or names or
series designations as may be appropriate and as stated in the relevant Bond Order; be dated the date
of issuance thereof or such other Dated Date on or prior to the initial date of issuance as may be set
forth in the relevant Bond Order if it is determined therein to be a date better suited to the
advantageous marketing of the 2017C Bonds; and shall also bear the date of authentication thereof.
The 2017C Bonds shall be fully registered and in Book-Entry Form, shall be in denominations of $5,000
or integral multiples thereof (but no single 2017C Bond shall represent principal maturing on more than
one date), and shall be numbered consecutively within a Series in such fashion as shall be determined by
the Bond Registrar. The 2017C Bonds shall become due and payable serially or as Term Bonds (subject
to right of prior redemption if so provided in the Bond Order) on December 1 of the years in which the
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2017C Bonds are to mature. The 2017C Bonds shall mature in the amounts and in the years as shall be
set forth in the relevant Bond Order, provided, however, that (a) the final date of maturity of the 2017C
Bonds shall not extend past December 1, 2037, and (b) the sum of the principal of and interest on the
2017C Bonds that shall become due (or subject to mandatory redemption) in any given Bond Year shall
not exceed $1,050,000. Each 2017C Bond shall bear interest at a rate not to exceed four percent (4.0%)
from the later of its Dated Date or from the most recent interest payment date to which interest has
been paid or duly provided for, until the principal amount of such 2017C Bond is paid or duly provided
for, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being payable
on June 1 and December 1 of each year, commencing not earlier than June 1, 2018, or such other June 1
or December 1 not later than one year beyond the Dated Date as shall be provided in a relevant Bond
Order.
D. GENERAL. Interest on each Bond shall be paid by check or draft of the Bond Registrar, payable
upon presentation thereof in lawful money of the United States of America, to the person in whose
name such Bond is registered at the close of business on the applicable Record Date and mailed to the
registered owner of the Bond as shown in the Bond Registrar or at such other address furnished in
writing by such Registered Owner, or as otherwise may be agreed with the Depository for so long as the
Depository or its nominee is the registered owner as of a given Record Date. The principal of the Bonds
shall be payable in lawful money of the United States of America upon presentation thereof at the office
of the Bond Registrar maintained for the purpose.
Section 5. Registration of Bonds; Persons Treated as Owners. The City shall cause the Bond
Register to be kept at the office of the Bond Registrar maintained for such purpose, which is hereby
constituted and appointed the registrar of the City for the Bonds. The City shall prepare, and the Bond
Registrar or such other agent as the City may designate shall keep custody of, multiple Bond blanks
executed by the City for use in the transfer and exchange of Bonds. Subject to the provisions of this
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Ordinance relating to the Bonds in Book-Entry Form, any Bond may be transferred or exchanged, but
only in the manner, subject to the limitations, and upon payment of the charges as set forth in this
Ordinance. Upon surrender for transfer or exchange of any Bond at the office of the Bond Registrar
maintained for the purpose, duly endorsed by or accompanied by a written instrument or instruments
of transfer or exchange in form satisfactory to the Bond Registrar and duly executed by the registered
owner or an attorney for such owner duly authorized in writing, the City shall execute and the Bond
Registrar shall authenticate, date, and deliver in the name of the transferee or transferees or, in the case
of an exchange, the registered owner, a new fully registered Bond or Bonds of like Series and tenor, of
the same maturity, bearing the same interest rate, of authorized denominations, for a like aggregate
principal amount. The Bond Registrar shall not be required to transfer or exchange any Bond during the
period from the close of business on the Record Date for an interest payment to the opening of business
on such interest payment date or during the period of 15 days preceding the giving of notice of
redemption of Bonds or to transfer or exchange any Bond all or any portion of which has been called for
redemption. The execution by the City of any fully registered Bond shall constitute full and due
authorization of such Bond, and the Bond Registrar shall thereby be authorized to authenticate, date
and deliver such Bond; provided, however, the principal amount of Bonds of each Series and maturity
authenticated by the Bond Registrar shall not at any one time exceed the authorized principal amount of
Bonds for such Series and maturity less the amount of such Bonds which have been paid. The person in
whose name any Bond shall be registered shall be deemed and regarded as the absolute owner thereof
for all purposes, and payment of the principal of or interest on any Bond shall be made only to or upon
the order of the registered owner thereof or his legal representative. All such payments shall be valid
and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so
paid. No service charge shall be made to any registered owner of Bonds for any transfer or exchange of
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Bonds, but the City or the Bond Registrar may require payment of a sum sufficient to cover any tax or
other governmental charge that may be imposed in connection with any transfer or exchange of Bonds.
Section 6. Book-Entry Provisions. The Bonds shall be initially issued in the form of a separate
single fully registered Bond for each of the maturities of each of the Series of the Bonds. Upon initial
issuance, the ownership of each such Bond shall be registered in the Bond Register in the name of the
Depository or a designee or nominee of the Depository (such depository or nominee being the “Book-
Entry Owner”). Except as otherwise expressly provided, all of the outstanding Bonds from time to time
shall be registered in the Bond Register in the name of the Book-Entry Owner (and accordingly in Book-
Entry Form as such term is used in this Ordinance). Any City officer, as representative of the City, is
hereby authorized, empowered, and directed to execute and deliver or utilize a previously executed and
delivered Letter of Representations or Blanket Letter of Representations (either being the “Letter of
Representations”) substantially in the form common in the industry, or with such changes therein as the
officer executing the Letter of Representations on behalf of the City shall approve, his or her execution
thereof to constitute conclusive evidence of approval of such changes, as shall be necessary to
effectuate Book-Entry Form. Without limiting the generality of the authority given with respect to
entering into such Letter of Representations, it may contain provisions relating to (a) payment
procedures, (b) transfers of the Bonds or of beneficial interests therein, (c) redemption notices and
procedures unique to the Depository, (d) additional notices or communications, and (e) amendment
from time to time to conform with changing customs and practices with respect to securities industry
transfer and payment practices. With respect to Bonds registered in the Bond Register in the name of
the Book-Entry Owner, none of the City, any City officer, or the Bond Registrar shall have any
responsibility or obligation to any broker-dealer, bank, or other financial institution for which the
Depository holds Bonds from time to time as securities depository (each such broker-dealer, bank, or
other financial institution being referred to herein as a “Depository Participant”) or to any person on
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behalf of whom such a Depository Participant holds an interest in the Bonds. Without limiting the
meaning of the immediately preceding sentence, the City, any City officer, and the Bond Registrar shall
have no responsibility or obligation with respect to (a) the accuracy of the records of the Depository, the
Book-Entry Owner, or any Depository Participant with respect to any ownership interest in the Bonds,
(b) the delivery to any Depository Participant or any other person, other than a registered owner of a
Bond as shown in the Bond Register or as otherwise expressly provided in the Letter of Representations,
of any notice with respect to the Bonds, including any notice of redemption, or (c) the payment to any
Depository Participant or any other person, other than a registered owner of a Bond as shown in the
Bond Register, of any amount with respect to principal of or interest on the Bonds. No person other
than a registered owner of a Bond as shown in the Bond Register shall receive a Bond certificate with
respect to any Bond. In the event that (a) the City determines that the Depository is incapable of
discharging its responsibilities described herein and in the Letter of Representations, (b) the agreement
among the City, the Bond Registrar, and the Depository evidenced by the Letter of Representations shall
be terminated for any reason, or (c) the City determines that it is in the best interests of the City or of
the beneficial owners of a Series of the Bonds either that they be able to obtain certificated Bonds or
that another depository is preferable, the City shall notify the Depository and the Depository shall notify
the Depository Participants of the availability of Bond certificates, and the Bonds (of a given Series if
applicable) shall no longer be restricted to being registered in the Bond Register in the name of the
Book-Entry Owner. Alternatively, at such time, the City may determine that the Bonds of such Series
shall be registered in the name of and deposited with a successor depository operating a system
accommodating Book-Entry Form, as may be acceptable to the City, or such depository’s agent or
designee, but if the City does not select such alternate Book-Entry system, then the Bonds of such Series
shall be registered in whatever name or names registered owners of Bonds transferring or exchanging
Bonds shall designate, in accordance with the provisions of this Ordinance.
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Section 7. Execution; Authentication. The Bonds shall be executed on behalf of the City by
the manual or duly authorized facsimile signature of its Mayor and attested by the manual or duly
authorized facsimile signature of its City Clerk, as they may determine, and shall be impressed or
imprinted with the corporate seal or facsimile seal of the City. In case any such officer whose signature
shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature
shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in
office until delivery. All Bonds shall have thereon a certificate of authentication, substantially in the
form provided, duly executed by the Bond Registrar as authenticating agent of the City and showing the
date of authentication. No Bond shall be valid or obligatory for any purpose or be entitled to any
security or benefit under this Ordinance unless and until such certificate of authentication shall have
been duly executed by the Bond Registrar by manual signature, and such certificate of authentication
upon any such Bond shall be conclusive evidence that such Bond has been authenticated and delivered
under this Ordinance.
Section 8. Redemption. The Bonds may be subject to redemption on the terms set forth
below.
A. Optional Redemption. If so provided in the relevant Bond Order, any Bonds may be
subject to redemption prior to maturity at the option of the City, in whole or in part on any date, at such
times and at such optional redemption prices as shall be determined by the Designated Officers in the
relevant Bond Order. Such optional redemption prices shall be expressed as a percentage of the
principal amount of Bonds to be redeemed, provided that such percentage shall not exceed one
hundred three percent (103%) plus accrued interest to the date of redemption. If less than all of the
outstanding Bonds of a Series are to be optionally redeemed, the Bonds to be called shall be called from
such Series, in such principal amounts, and from such maturities as may be determined by the City and
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within any maturity in the manner hereinafter provided. As provided in the Bond Order, some portion
or all of the Bonds may be made not subject to optional redemption.
B. Term Bonds; Mandatory Redemption and Covenants; Effect of Purchase or Optional
Redemption of Term Bonds. The Bonds of any Series may be subject to mandatory redemption (as Term
Bonds) as provided in a Bond Order; provided, however, that in such event the amounts due pursuant to
mandatory redemption shall be the amounts used to satisfy the test set forth in Section 4 of this
Ordinance for the maximum amounts of principal and interest due on the Bonds in any given Bond Year.
Bonds designated as Term Bonds shall be made subject to mandatory redemption by operation of the
Bond Fund at a price of not to exceed par and accrued interest, without premium, on December 1 of the
years and in the amounts as shall be determined in a Bond Order. The City covenants that it will redeem
Term Bonds pursuant to the mandatory redemption requirement for such Term Bonds. Proper
provision for mandatory redemption having been made, the City covenants that the Term Bonds so
selected for redemption shall be payable as at maturity, and taxes shall be levied and collected as
provided herein accordingly. If the City redeems pursuant to optional redemption as may be provided
or purchases Term Bonds of any maturity and cancels the same from Bond Moneys as hereinafter
described, then an amount equal to the principal amount of Term Bonds so redeemed or purchased
shall be deducted from the mandatory redemption requirements provided for Term Bonds of such
maturity, first, in the current year of such requirement, until the requirement for the current year has
been fully met, and then in any order of such Term Bonds as due at maturity or subject to mandatory
redemption in any year, as the City shall determine. If the City redeems pursuant to optional
redemption as may be provided or purchases Term Bonds of any maturity and cancels the same from
moneys other than Bond Moneys, then an amount equal to the principal amount of Term Bonds so
redeemed or purchased shall be deducted from the amount of such Term Bonds as due at maturity or
subject to mandatory redemption requirement in any year, as the City shall determine.
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C. Redemption Procedures. Any Bonds subject to redemption shall be identified, notice
given, and paid and redeemed pursuant to the procedures as follows.
(1) Redemption Notice. For a mandatory redemption, unless otherwise notified by
the City, the Bond Registrar will proceed on behalf of the City as its agent to provide for the
mandatory redemption of such Term Bonds without further order or direction hereunder or
otherwise. For an optional redemption, the City, shall, at least 45 days prior to any optional
redemption date (unless a shorter time period shall be satisfactory to the Bond Registrar), notify
the Bond Registrar of such redemption date and of the Series, principal amounts, and maturities
of Bonds to be redeemed and, if applicable, the effect on any schedule of mandatory
redemption of Term Bonds.
(2) Selection of Bonds within a Maturity. For purposes of any redemption of less
than all of the Bonds of a Series of a single maturity, the particular Bonds or portions of Bonds of
that Series to be redeemed shall be selected by lot by the Bond Registrar for the Bonds of that
Series of such maturity by such method of lottery as the Bond Registrar shall deem fair and
appropriate; provided, that such lottery shall provide for the selection for redemption of Bonds
or portions thereof so that any $5,000 Bond or $5,000 portion of a Bond shall be as likely to be
called for redemption as any other such $5,000 Bond or $5,000 portion. The Bond Registrar
shall make such selection (a) upon or prior to the time of the giving of official notice of
redemption, or (b) in the event of a refunding or defeasance, upon advice from the City that
certain Bonds have been refunded or defeased and are no longer Outstanding as defined.
(3) Official Notice of Redemption. The Bond Registrar shall promptly notify the City
in writing of the Bonds or portions of Bonds selected for redemption and, in the case of any
Bond selected for partial redemption, the principal amount thereof to be redeemed. Unless
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waived by the registered owner of Bonds to be redeemed, official notice of any such
redemption shall be given by the Bond Registrar on behalf of the City by mailing the redemption
notice by first class U.S. mail not less than 30 days and not more than 60 days prior to the date
fixed for redemption to each registered owner of the Bond or Bonds to be redeemed at the
address shown on the Bond Register or at such other address as is furnished in writing by such
registered owner to the Bond Registrar. All official notices of redemption shall include the name
of the Bonds and at least the information as follows:
(a) the redemption date;
(b) the redemption price;
(c) if less than all of the outstanding Bonds of a Series of a particular maturity
are to be redeemed, the identification (and, in the case of partial redemption of Bonds
of that Series within such maturity, the respective principal amounts) of the Bonds to be
redeemed;
(d) a statement that on the redemption date the redemption price will
become due and payable upon each such Bond or portion thereof called for redemption
and that interest thereon shall cease to accrue from and after said date; and
(e) the place where such Bonds are to be surrendered for payment of the
redemption price, which place of payment shall be the office designated for that
purpose of the Bond Registrar.
(4) Conditional Redemption. In the case of an optional redemption of Bonds as
described in paragraph A, above, unless moneys sufficient to pay the redemption price of the
Bonds to be optionally redeemed shall have been received by the Bond Registrar prior to the
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giving of such notice of redemption, such notice may, at the option of the City, state that said
redemption shall be conditional upon the receipt of such moneys by the Bond Registrar on or
prior to the date fixed for redemption. If such moneys are not received, such notice shall be of
no force and effect, the City shall not redeem such Bonds, and the Bond Registrar shall give
notice, in the same manner in which the notice of redemption was given, that such moneys
were not so received and that such Bonds will not be redeemed.
(5) Bonds Shall Become Due. Official notice of redemption having been given as
described, the Bonds or portions of Bonds so to be redeemed shall, subject to the stated
condition with respect to an optional redemption of Bonds in the paragraph (4) immediately
preceding, on the redemption date, become due and payable at the redemption price therein
specified; and from and after such date (unless the City shall default in the payment of the
redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon surrender
of such Bonds for redemption in accordance with said notice, such Bonds shall be paid by the
Bond Registrar at the redemption price. The procedure for the payment of interest due as part
of the redemption price shall be as herein provided for payment of interest otherwise due.
(6) Insufficiency in Notice Not Affecting Other Bonds; Failure to Receive Notice;
Waiver. Neither the failure to mail such redemption notice, nor any defect in any notice so
mailed, to any particular registered owner of a Bond, shall affect the sufficiency of such notice
with respect to other registered owners. Notice having been properly given, failure of a
registered owner of a Bond to receive such notice shall not be deemed to invalidate, limit, or
delay the effect of the notice or redemption action described in the notice. Such notice may be
waived in writing by a registered owner of a Bond entitled to receive such notice, either before
or after the event, and such waiver shall be the equivalent of such notice. Waivers of notice by
registered owners shall be filed with the Bond Registrar, but such filing shall not be a condition
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precedent to the validity of any action taken in reliance upon such waiver. In lieu of the
foregoing official notice, so long as the Bonds are held in Book-Entry Form, notice may be given
as provided in the Letter of Representations; and the giving of such notice shall constitute a
waiver by the Depository and the Book-Entry Owner, as registered owner, of the foregoing
notice. After giving proper notification of redemption to the Bond Registrar, as applicable, the
City shall not be liable for any failure to give or defect in notice.
(7) New Bond in Amount Not Redeemed. Upon surrender for any partial
redemption of any Bond, there shall be prepared for the registered owner a new Bond or Bonds
of like tenor, of authorized denominations, of the Series and the same maturity, and bearing the
same rate of interest in the amount of the unpaid principal.
(8) Effect of Nonpayment upon Redemption. If any Bond or portion of Bond called
for redemption shall not be so paid upon surrender thereof for redemption, the principal shall
become due and payable on demand, as aforesaid, but, until paid or duly provided for, shall
continue to bear interest from the redemption date at the rate borne by the Bond or portion of
Bond so called for redemption.
(9) Bonds to Be Cancelled; Payment to Identify Bonds. All Bonds which have been
redeemed shall be cancelled and destroyed by the Bond Registrar and shall not be reissued.
Upon the payment of the redemption price of Bonds being redeemed, each check or other
transfer of funds issued for such purpose shall bear the CUSIP number identifying, by issue and
maturity, the Bonds being redeemed with the proceeds of such check or other transfer.
(10) Additional Notice. The City agrees to provide such additional notice of
redemption as it may deem advisable at such time as it determines to redeem Bonds, taking into
account any requirements or guidance of the Securities and Exchange Commission, the
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Municipal Securities Rulemaking Board, the Governmental Accounting Standards Board, or any
other federal or state agency having jurisdiction or authority in such matters; provided, however,
that such additional notice shall be (a) advisory in nature, (b) solely in the discretion of the City
(unless a separate agreement shall be made), (c) not be a condition precedent of a valid
redemption or a part of the Bond contract, and (d) any failure or defect in such notice shall not
delay or invalidate the redemption of Bonds for which proper official notice shall have been
given. Reference is also made to the provisions of the Continuing Disclosure Undertaking of the
City with respect to the Bonds, which may contain other provisions relating to notice of
redemption of Bonds.
(11) Bond Registrar to Advise City. As part of its duties hereunder, the Bond
Registrar shall prepare and forward to the City a statement as to notices given with respect to
each redemption together with copies of the notices as mailed.
Section 9. Form of Bonds. The Bonds shall be in substantially the form hereinafter set forth;
provided, however, that if the text of the Bonds is to be printed in its entirety on the front side of the
Bonds, then the second paragraph on the front side and the legend “See Reverse Side for Additional
Provisions” shall be omitted and the text of paragraphs set forth for the reverse side shall be inserted
immediately after the first paragraph.
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[FORM OF BONDS - FRONT SIDE]
REGISTERED REGISTERED
NO. _____ $_________
UNITED STATES OF AMERICA
STATE OF ILLINOIS
THE COUNTY OF COOK
CITY OF EVANSTON
[TAXABLE] GENERAL OBLIGATION [CORPORATE PURPOSE][REFUNDING] BOND,
SERIES 2017[A][B][C]
See Reverse Side for
Additional Provisions.
Interest Maturity Dated
Rate: Date: December 1, ____ Date: ____________, 2017 CUSIP: ________
Registered Owner:
Principal Amount:
KNOW ALL PERSONS BY THESE PRESENTS that the City of Evanston, Cook County, Illinois, a
municipality, home rule unit, and political subdivision of the State of Illinois (the “City”), hereby
acknowledges itself to owe and for value received promises to pay to the Registered Owner identified
above, or registered assigns as hereinafter provided, on the Maturity Date identified above [(but subject
to right of prior redemption)], the Principal Amount identified above and to pay interest (computed on
the basis of a 360-day year of twelve 30-day months) on such Principal Amount from the later of the
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Dated Date of this Bond identified above or from the most recent interest payment date to which
interest has been paid or duly provided for, at the Interest Rate per annum identified above, such
interest to be payable on June l and December 1 of each year, commencing ____________ 1, 20__, until
said Principal Amount is paid or duly provided for. The principal of this Bond is payable in lawful money
of the United States of America upon presentation hereof at the office maintained for that purpose at
____________________, located in the City of ________, _______________, as paying agent and bond
registrar (the “Bond Registrar”). Payment of interest shall be made to the Registered Owner hereof as
shown on the registration books of the City maintained by the Bond Registrar at the close of business on
the applicable Record Date. The Record Date shall be the 15th day of the month preceding any regular
interest payment date or a redemption on the first day of any month and the 15th day preceding any
other interest payment date which may be occasioned by a redemption of Bonds on a day other than
the first day of any month. Interest shall be paid by check or draft of the Bond Registrar, payable upon
presentation in lawful money of the United States of America, mailed to the address of such Registered
Owner as it appears on such registration books, or at such other address furnished in writing by such
Registered Owner to the Bond Registrar, or as otherwise agreed by the City and the Bond Registrar for
so long as this Bond is held by a qualified securities clearing corporation as depository, or nominee, in
Book-Entry Form as provided for same.
Reference is hereby made to the further provisions of this Bond set forth on the reverse hereof,
and such further provisions shall for all purposes have the same effect as if set forth at this place.
It is hereby certified and recited that all conditions, acts, and things required by the constitution
and laws of the State of Illinois to exist or to be done precedent to and in the issuance of this Bond,
including the Act, have existed and have been properly done, happened, and been performed in regular
and due form and time as required by law; that the indebtedness of the City, represented by the Bonds,
and including all other indebtedness of the City, howsoever evidenced or incurred, does not exceed any
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constitutional or statutory or other lawful limitation; and that provision has been made for the
collection of a direct annual tax, in addition to all other taxes, on all of the taxable property in the City
sufficient to pay the interest hereon as the same falls due and also to pay and discharge the principal
hereof at maturity.
This Bond shall not be valid or become obligatory for any purpose until the certificate of
authentication hereon shall have been signed by the Bond Registrar.
IN WITNESS WHEREOF the City of Evanston, Cook County, Illinois, by its City Council, has caused this
Bond to be executed by the manual or duly authorized facsimile signature of its Mayor and attested by
the manual or duly authorized facsimile signature of its City Clerk and its corporate seal or a facsimile
thereof to be impressed or reproduced hereon, all as appearing hereon and as of the Dated Date
identified above.
SPECIMEN
Mayor, City of Evanston
Cook County, Illinois
ATTEST:
SPECIMEN
City Clerk, City of Evanston
Cook County, Illinois
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[SEAL]
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[FORM OF AUTHENTICATION]
CERTIFICATE OF AUTHENTICATION
This Bond is one of the Bonds described in the within-mentioned Ordinance and is one of the
[Taxable] General Obligation [Corporate Purpose][Refunding] Bonds, Series 2017[A][B][C], having a
Dated Date of ________, 2017, of the City of Evanston, Cook County, Illinois.
______________________
___________, ____________
as Bond Registrar
Date of Authentication: ____________, 20__
By SPECIMEN
Authorized Officer
[FORM OF BONDS - REVERSE SIDE]
This bond is one of a series of bonds (the “Bonds”) in the aggregate principal amount of
$_____________ issued by the City for the purpose of paying a part of the costs of [the Capital
Improvement Project][the Refunding][the Refinancing], and of paying expenses incidental thereto, all as
described and defined in Ordinance Number 82-O-17 of the City, passed by the City Council on the 11th
day of September, 2017, authorizing the Bonds (as supplemented by the Bond Order authorized therein
and executed in connection with the sale of the Bonds, the “Ordinance”), pursuant to and in all respects
in compliance with the applicable provisions of the Illinois Municipal Code, as supplemented and
amended, and as further supplemented and, where necessary, superseded, by the powers of the City as
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a home rule unit under the provisions of Section 6 of Article VII of the Illinois Constitution of 1970, and
pursuant to the provisions of the Local Government Debt Reform Act, as amended (such code and
powers, as supplemented, being the “Act”), and with the Ordinance, which has been duly executed by
the Mayor, and published in pamphlet form, in all respects as by law required.
[Optional and Mandatory Redemption provisions, as needed.]
This Bond is subject to provisions relating to redemption and notice thereof and other terms of
redemption; provisions relating to registration, transfer, and exchange; and such other terms and
provisions relating to security and payment as are set forth in the Ordinance; to which reference is
hereby expressly made, and to all the terms of which the Registered Owner hereof is hereby notified
and shall be subject.
The City and the Bond Registrar may deem and treat the Registered Owner hereof as the
absolute owner hereof for the purpose of receiving payment of or on account of principal hereof and
interest due hereon and for all other purposes, and neither the City nor the Bond Registrar shall be
affected by any notice to the contrary.
[FORM OF ASSIGNMENT]
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto
Here insert Social Security Number,
Employer Identification Number or
other Identifying Number.
___________________________________________________________________________________
___________________________________________________________________________________
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(Name and Address of Assignee)
the within Bond and does hereby irrevocably constitute and appoint
___________________________________________________________________________________
as attorney to transfer the said Bond on the books kept for registration thereof with full power of
substitution in the premises.
Dated: ______________________________ ______________________________
Signature guaranteed: ______________________________
NOTICE: The signature to this transfer and assignment must correspond with the name of the
Registered Owner as it appears upon the face of the within Bond in every particular, without
alteration or enlargement or any change whatever.
Section 10. Security for the Bonds. The Bonds are a general obligation of the City, for which
the full faith and credit of the City are irrevocably pledged, and are payable from the levy of the Ad
Valorem Property Taxes on all of the taxable property in the City, without limitation as to rate or
amount.
Section 11. Tax Levy; Abatements. For the purpose of providing funds required to pay the
interest on the Bonds promptly when and as the same falls due, and to pay and discharge the principal
thereof at maturity or as subject to mandatory redemption, there is hereby levied upon all of the
taxable property within the City, in the years for which any Series of the Bonds are outstanding, a direct
annual tax sufficient for that purpose for each Series of Bonds; and there is hereby levied upon all of the
taxable property within the City, in the years for which any Series of the Bonds are outstanding, a direct
annual tax (the “Ad Valorem Property Taxes” as defined) in amounts as shall be fully set forth in the
Bond Order for each Series of the Bonds. Ad Valorem Property Taxes and other moneys on deposit in
the Bond Fund from time to time (“Bond Moneys” as herein defined) shall be applied to pay principal of
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and interest on each Series of the Bonds. Interest on or principal of each Series of the Bonds coming
due at any time when there are insufficient Bond Moneys to pay the same shall be paid promptly when
due from current funds on hand in advance of the deposit of the Ad Valorem Property Taxes; and when
the Ad Valorem Property Taxes shall have been collected, reimbursement shall be made to said funds in
the amount so advanced. The City covenants and agrees with the purchasers and registered owners of
the Bonds that so long as any of the Bonds remain outstanding the City will take no action or fail to take
any action which in any way would adversely affect the ability of the City to levy and collect the Ad
Valorem Property Taxes. The City and its officers will comply with all present and future applicable laws
in order to assure that the Ad Valorem Property Taxes may lawfully be levied, extended, and collected as
provided herein. In the event that funds from any other lawful source are made available for the
purpose of paying any principal of or interest on any of the Bonds so as to enable the abatement of the
taxes levied herein for the payment of same, the Corporate Authorities shall, by proper proceedings,
direct the transfer of such funds to the respective Bond Fund, and shall then direct the abatement of the
taxes by the amount so deposited. The City covenants and agrees that it will not direct the abatement
of taxes until money has been deposited into the respective Bond Fund in the amount of such
abatement. A certified copy or other notification of any such proceedings abating taxes may then be
filed with the County Clerk in a timely manner to effect such abatement.
Section 12. Filing with County Clerk. Promptly, after this Ordinance becomes effective and
upon execution of the first Bond Order, a copy hereof, certified by the City Clerk, shall be filed with the
County Clerk. Under authority of this Ordinance, the County Clerk shall in and for each of the years as
set forth in each and every Bond Order ascertain the rate percent required to produce the aggregate Ad
Valorem Property Taxes levied in each of such years; and the County Clerk shall extend the same for
collection on the tax books in connection with other taxes levied in such years in and by the City for
general corporate purposes of the City; and in each of those years such annual tax shall be levied and
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collected by and for and on behalf of the City in like manner as taxes for general corporate purposes for
such years are levied and collected, without limit as to rate or amount, and in addition to and in excess
of all other taxes.
Section 13. Sale of Bonds; Bond Order(s); Official Statement. A. The Designated Officers are
hereby authorized to proceed, without any further official authorization or direction whatsoever from
the Corporate Authorities, to sell and deliver Bonds as herein provided. The Designated Officers shall be
and are hereby authorized and directed to sell each Series of the Bonds to the Purchaser at not less than
the Purchase Price, provided, however, that the following conditions shall also be met:
(1) The Purchaser shall be the winning bidder at public competitive sale of the
respective Series of Bonds.
(2) The Financial Advisors shall provide advice (in the form of written certificate or
report) that the terms of the Bonds are fair and reasonable in light of current conditions in the
market for obligations such as the Bonds.
(3) For the 2017B Bonds, the Financial Advisors shall provide advice (in the form of
written certificate or report) that the savings accomplished by the Refunding is not less than
three percent (3.0%) of the par amount of the Refunded Bonds.
Nothing in this Section shall require the Designated Officers to sell the Bonds if in their judgment the
conditions in the bond markets shall have markedly deteriorated from the time of adoption hereof, but
the Designated Officers shall have the authority to sell the Bonds in any event so long as the limitations
set forth in this Ordinance shall have been met. Incidental to any sale of the Bonds, the Designated
Officers shall find and determine that no person responsible for sale of the Bonds and holding any office
of the City either by election or appointment, is in any manner financially interested, either directly, in
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his or her own name, or indirectly, in the name of any other person, association, trust or corporation, in
the agreement with the Purchaser for the purchase of the Bonds.
B. Upon the sale of the Bonds of any Series, the Designated Officers and any other officers of
the City as shall be appropriate shall be and are hereby authorized and directed to approve or execute,
or both, such documents of sale of the Bonds of such Series as may be necessary, including, without
limitation, a Bond Order, Official Statement, Bond Purchase Agreement, and closing documents; such
certifications, tax returns, and documentation as may be required by Bond Counsel, including,
specifically, a tax exemption certificate and agreement for the Bonds, to render their opinion(s) as to the
Tax-exempt status of the interest on the Tax-exempt Bonds. The Preliminary Official Statement relating
to the Bonds, such document to be in substantially the form now on file with the City Clerk and available
to the Mayor and Aldermen and to members of the interested public, is hereby in all respects
authorized and approved; and the proposed use by the Purchaser of an Official Statement (in
substantially the form of the Preliminary Official Statement but with appropriate variations to reflect the
final terms of the Bonds) is also hereby authorized and approved. The Designated Officers are (or either
of them is) hereby authorized to execute each Bond Purchase Agreement and the Official Statement,
their (his or her) execution to constitute full and complete approval of all necessary or appropriate
completions and revisions as shall appear therein. Upon the sale of a Series of the Bonds, the
Designated Officers so acting shall prepare the Bond Order for same, such document to be in
substantially the form as set forth as Exhibit A attached hereto, which shall include the pertinent details
of sale as provided herein, and which shall enumerate the levy of taxes to pay the Bonds, and such shall
in due course be entered into the records of the City and made available to the Corporate Authorities.
The authority to sell the Bonds pursuant to any Bond Order as herein provided shall expire on
December 31, 2017.
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Section 14. Continuing Disclosure Undertaking. The Mayor or either of the Designated
Officers of the City is hereby authorized, empowered, and directed to execute and deliver the
Continuing Disclosure Undertaking in substantially the same form as now before the City as Exhibit B to
this Ordinance, or with such changes therein as the officer executing the Continuing Disclosure
Undertaking on behalf of the City shall approve, his or her execution thereof to constitute conclusive
evidence of his or her approval of such changes. When the Continuing Disclosure Undertaking is
executed and delivered on behalf of the City as herein provided, the Continuing Disclosure Undertaking
will be binding on the City and the officers, employees, and agents of the City, and the officers,
employees, and agents of the City are hereby authorized, empowered, and directed to do all such acts
and things and to execute all such documents as may be necessary to carry out and comply with the
provisions of the Continuing Disclosure Undertaking as executed. Notwithstanding any other provision
of this Ordinance, the sole remedies for failure to comply with the Continuing Disclosure Undertaking
shall be the ability of the beneficial owner of any Bond to seek mandamus or specific performance by
court order, to cause the City to comply with its obligations under the Continuing Disclosure
Undertaking.
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Section 15. Creation of Funds and Appropriations. A. There is hereby created the “Series
2017A Bonds Debt Service Account” (the “2017A Bond Fund”), which shall be the fund for the payment
of principal of and interest on all 2017A Bonds, the “Series 2017B Bonds Debt Service Account” (the
“2017B Bond Fund”), which shall be the fund for the payment of principal of and interest on all 2017B
Bonds, and the “Series 2017C Bonds Debt Service Account” (the “2017C Bond Fund” and, together with
the 2017A Bond Fund and the 2017B Bond Fund, the “Bond Funds”). Accrued interest, if any, received
upon delivery of the respective Series of Bonds shall be deposited into the respective Bond Fund and be
applied to pay first interest coming due on the corresponding Series of Bonds.
B. The Ad Valorem Property Taxes for each respective Series of Bonds shall either be
deposited into the respective Bond Fund and used solely and only for paying the principal of and
interest on the respective Series of Bonds or be used to reimburse a fund or account from which
advances to the respective Bond Fund may have been made to pay principal of or interest on the Bonds
prior to receipt of Ad Valorem Property Taxes. Interest income or investment profit earned in each
Bond Fund shall be retained in said Bond Fund for payment of the principal of or interest on the
respective Series of Bonds on the interest payment date next after such interest or profit is received or,
to the extent lawful and as determined by the Corporate Authorities, transferred to such other fund as
may be determined. The City hereby pledges, as equal and ratable security for the respective Series of
Bonds, all present and future proceeds of the Ad Valorem Property Taxes for the sole benefit of the
registered owners of the respective Series of Bonds, subject to the reserved right of the Corporate
Authorities to transfer certain interest income or investment profit earned in the Bond Funds to other
funds of the City, as described in the preceding sentence.
C. The amount necessary from the proceeds of each Series of Bonds shall be used to pay
costs of issuance of the respective Series of Bonds and shall be deposited into a separate fund, hereby
created, designated the “2017[Series Designation] Expense Fund.” Any disbursements from such funds
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shall be made from time to time as necessary. Any excess in said fund established for the 2017A Bonds
shall be deposited into the Capital Improvement Project Fund hereinafter created after six months from
the date of issuance of the 2017A Bonds. Any excess in said fund established for the 2017B Bonds shall
be deposited into the 2017B Bond Fund hereinabove created after six months from the date of issuance
of the 2017A Bonds. Any excess in said fund established for the 2017C Bonds shall be deposited into the
2017C Bond Fund hereinabove created after six months from the date of issuance of the 2017C Bonds.
D. The remaining proceeds of the 2017A Bonds shall be set aside in a separate fund, hereby
created, and designated as the “Series 2017A Capital Improvement Project Fund” (the “Capital
Improvement Project Fund”), and be used to pay costs of the Capital Improvement Project, including
costs of issuance of the Bonds which for any reason are not paid from the 2017A Expense Fund.
E. The proceeds of the 2017B Bonds not needed to pay the expenses of issuing the 2017B
Bonds, together with any premium received from the sale of the 2017B Bonds and such additional
amounts as may be necessary from the general funds of the City, are hereby appropriated for the
purpose of refunding the Refunded Bonds and are hereby ordered deposited in escrow pursuant to the
Escrow Letter Agreement, in substantially the form attached hereto as Exhibit C and made a part hereof
by this reference, or with such changes therein as shall be approved by the officers of the City executing
the Escrow Letter Agreement, such execution to constitute evidence of the approval of such changes,
for the purpose of paying the principal of and interest on the Refunded Bonds when due and upon
redemption thereof. The Corporate Authorities approve the form, terms and provisions of the Escrow
Letter Agreement and direct the Mayor and City Clerk of the City to execute, attest and deliver the
Escrow Letter Agreement in the name and on behalf of the City. Amounts in the escrow may be used to
purchase U.S. Treasury Securities – State and Local Government Series (the “Government Securities”), or
held in cash or invested in Defeasance Obligations (as defined in Section 20 of this Ordinance), to
provide for the principal and interest payable on the Refunded Bonds when redeemed. The paying
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agent for the Prior Bonds is hereby authorized to act as agent for the City in the purchase of the
Government Securities. In accordance with the redemption provisions of the ordinance authorizing the
issuance of the Refunded Bonds, the City by the Corporate Authorities does hereby make provision for
the payment of and does hereby call (subject only to the delivery of the 2017B Bonds) the Refunded
Bonds for redemption on the redemption date, specified in and as provided by the terms of the Escrow
Letter Agreement.
F. The proceeds of the 2017C Bonds not needed to pay the expenses of issuing the 2017C
Bonds, together with any premium received from the sale of the 2017C Bonds and such additional
amounts as may be necessary from the general funds of the City, are hereby appropriated for the
purpose of repaying certain outstanding lines of credit associated with the TIF Districts, and shall be set
aside in a separate fund, hereby created, and designated as the “Series 2017C Refinancing Fund” (the
“Refinancing Fund”).
G. Alternatively, the Treasurer of the City may allocate proceeds of the Bonds otherwise
designated for the respective Bond Fund, the respective Expense Fund, the Capital Improvement Project
Fund or the TIF Project Fund to one or more related funds of the City already in existence; provided,
however, that this shall not relieve the City officers of the duty to account for the proceeds as herein
provided.
H. The Corporate Authorities reserve the right, as it becomes necessary from time to time, to
revise the Capital Improvement Project, to change priorities, to revise cost allocations between projects
and to substitute projects, in order to meet current needs of the City; subject, however, to the various
covenants set forth in this Ordinance and in related certificates given in connection with delivery of the
Bonds and also subject to the obtaining of the opinion of Bond Counsel or of some other attorney or
firm of attorneys whose opinions are generally acceptable to the purchasers in the national marketplace
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of governmental Tax-exempt obligations (“Other Bond Counsel”) that such changes or substitutions are
proper under the Act and do not adversely affect the Tax-exempt status of the Tax-exempt Bonds.
Section 16. Non-Arbitrage and Tax-Exemption. The City hereby covenants that it will not take
any action, omit to take any action or permit the taking or omission of any action within its control
(including, without limitation, making or permitting any use of the proceeds of the Tax-exempt Bonds) if
taking, permitting, or omitting to take such action would cause any of the Tax-exempt Bonds to be an
arbitrage bond or a private activity bond within the meaning of the Code, or would otherwise cause the
interest on the Tax-exempt Bonds to be included in the gross income of the recipients thereof for
federal income tax purposes. The City acknowledges that, in the event of an examination by the Internal
Revenue Service of the exemption from federal income taxation for interest paid on the Tax-exempt
Bonds, under present rules, the City may be treated as a “taxpayer” in such examination and agrees that
it will respond in a commercially reasonable manner to any inquiries from the Internal Revenue Service
in connection with such an examination. In furtherance of the foregoing provisions, but without limiting
their generality, the City agrees: (a) through its officers, to make such further specific covenants,
representations as shall be truthful, and assurances as may be necessary or advisable; (b) to comply with
all representations, covenants, and assurances contained in certificates or agreements as may be
prepared by Bond Counsel; (c) to consult with such Bond Counsel and to comply with such advice as may
be given; (d) to file such forms, statements, and supporting documents as may be required and in a
timely manner; and (e) if deemed necessary or advisable by its officers, to employ and pay fiscal agents,
financial advisors, attorneys, and other persons to assist the City in such compliance.
Section 17. Reimbursement. With respect to expenditures for the Capital Improvement
Project paid within the 60-day period ending on this date and with respect to which no declaration of
intent was previously made, the City hereby declares its intent to reimburse such expenditures and
hereby allocates proceeds of the 2017A Bonds in the amount indicated in the Tax Exemption Certificate
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and Agreement to be delivered in connection with the issuance of the Bonds to reimburse said
expenditures.
Section 18. Municipal Bond Insurance. In the event the payment of principal of and interest
on a Series of the Bonds is insured pursuant to a municipal bond insurance policy (a “Municipal Bond
Insurance Policy”) issued by a bond insurer (a “Bond Insurer”), and as long as such Municipal Bond
Insurance Policy shall be in full force and effect, the City and the Bond Registrar agree to comply with
such usual and reasonable provisions regarding presentment and payment of such Bonds, subrogation
of the rights of the Bondholders to the Bond Insurer when holding such Bonds, amendment hereof, or
other terms, as approved by any of the City officers on advice of counsel, his or her approval to
constitute full and complete acceptance by the City of such terms and provisions under authority of this
Section.
Section 19. Rights and Duties of Bond Registrar. If requested by the Bond Registrar, any
officer of the City is authorized to execute a mutually agreeable form of agreement between the City
and the Bond Registrar with respect to the obligations and duties of the Bond Registrar under this
Ordinance. In addition to the terms of such agreement and subject to modification thereby, the Bond
Registrar by acceptance of duties under this Ordinance agrees (a) to act as bond registrar, paying agent,
authenticating agent, and transfer agent as provided herein; (b) to maintain a list of Bondholders as set
forth herein and to furnish such list to the City upon request, but otherwise to keep such list confidential
to the extent permitted by law; (c) to cancel and/or destroy Bonds which have been paid at maturity or
submitted for exchange or transfer; (d) to furnish the City at least annually a certificate with respect to
Bonds cancelled and/or destroyed; and (e) to furnish the City at least annually an audit confirmation of
Bonds paid, Bonds outstanding, and payments made with respect to interest on the Bonds. The City
covenants with respect to the Bond Registrar, and the Bond Registrar further covenants and agrees as
follows:
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(A) The City shall at all times retain a Bond Registrar with respect to the Bonds; it will
maintain at the designated office(s) of such Bond Registrar a place or places where Bonds may
be presented for payment, registration, transfer, or exchange; and it will require that the Bond
Registrar properly maintain the Bond Register and perform the other duties and obligations
imposed upon it by this Ordinance in a manner consistent with the standards, customs and
practices of the municipal securities industry.
(B) The Bond Registrar shall signify its acceptance of the duties and obligations
imposed upon it by this Ordinance by executing the certificate of authentication on any Bond,
and by such execution the Bond Registrar shall be deemed to have certified to the City that it
has all requisite power to accept and has accepted such duties and obligations not only with
respect to the Bond so authenticated but with respect to all the Bonds. Any Bond Registrar shall
be the agent of the City and shall not be liable in connection with the performance of its duties
except for its own negligence or willful wrongdoing. Any Bond Registrar shall, however, be
responsible for any representation in its certificate of authentication on Bonds.
(C) The City may remove the Bond Registrar at any time. In case at any time the Bond
Registrar shall resign, shall be removed, shall become incapable of acting, or shall be adjudicated
a bankrupt or insolvent, or if a receiver, liquidator, or conservator of the Bond Registrar or of the
property thereof shall be appointed, or if any public officer shall take charge or control of the
Bond Registrar or of the property or affairs thereof, the City covenants and agrees that it will
thereupon appoint a successor Bond Registrar. The City shall give notice of any such
appointment made by it to each registered owner of any Bond within twenty days after such
appointment in any reasonable manner as the City shall select. Any Bond Registrar appointed
under the provisions of this Section shall be a bank, trust company, or national banking
association, and having capital and surplus and undivided profits in excess of $50,000,000. The
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City Clerk of the City is hereby directed to file a certified copy of this Ordinance with the Bond
Registrar.
Section 20. Defeasance. Any Bond or Bonds (a) which are paid and cancelled; (b) which have
matured and for which sufficient sums been deposited with the Bond Registrar to pay all principal and
interest due thereon; or (c) (i) for which sufficient funds and Defeasance Obligations have been
deposited with the Bond Registrar or similar institution to pay, taking into account investment earnings
on such obligations, all principal of and interest on such Bond or Bonds when due at maturity, pursuant
to an irrevocable escrow or trust agreement, (ii) accompanied by an opinion of Bond Counsel or Other
Bond Counsel as to compliance with the covenants with respect to such Bonds, and (iii) accompanied by
an express declaration of defeasance by the Corporate Authorities; shall cease to have any lien on or
right to receive or be paid from Bond Moneys or the Bond Fund hereunder and shall no longer have the
benefits of any covenant for the registered owners of outstanding Bonds as set forth herein as such
relates to lien and security of the outstanding Bonds. All covenants relative to the Tax-exempt status of
Tax-exempt Bonds; and payment, registration, transfer, and exchange; are expressly continued for all
affected Bonds whether outstanding Bonds or not. For purposes of this Section, “Defeasance
Obligations” means (a) noncallable, non-redeemable, direct and general full faith and credit obligations
of the United States Treasury (“Directs”), (b) certificates of participation or trust receipts in trusts
comprised wholly of Directs or (c) other noncallable, non-redeemable, obligations unconditionally
guaranteed as to timely payment to maturity by the United States Treasury.
Section 21. Prior Bonds and Taxes. The taxes previously levied to pay principal of and interest
on the Refunded Bonds, to the extent such principal and interest is provided for from the proceeds of
the Bonds as hereinabove described, shall be abated. The filing of a certificate of abatement with the
County Clerk shall constitute authority and direction for the County Clerk to make such abatement.
Such taxes as previously levied which are either on hand or cannot be abated (already in the process of
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extension or collection) shall be used for lawful purposes of the City, including the payment of debt
service on the Bonds, so as to reduce the need for the levy of taxes for the Bonds
Section 22 Record-Keeping Policy and Post-Issuance Compliance Matters. On the 8th day of
October, 2012, the Corporate Authorities adopted a record-keeping policy (the “Policy”) in order to
maintain sufficient records to demonstrate compliance with its covenants and expectations to ensure
the appropriate federal tax status for the debt obligations of the City, the interest on which is excludable
from “gross income” for federal income tax purposes or which enable the City or the holder to receive
federal tax benefits, including, but not limited to, qualified tax credit bonds and other specified tax
credit bonds. The Corporate Authorities and the City hereby reaffirm the Policy.
Section 23. Publication of Ordinance. A full, true, and complete copy of this Ordinance shall
be published within ten days after passage in pamphlet form by authority of the Corporate Authorities.
Section 24. Severability. If any section, paragraph, clause, or provision of this Ordinance shall
be held invalid, the invalidity of such section, paragraph, clause, or provision shall not affect any of the
other provisions of this Ordinance.
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Section 25. Superseder and Effective Date. All ordinances, resolutions, and orders, or parts
thereof, in conflict with this Ordinance, are to the extent of such conflict hereby superseded; and this
Ordinance shall be in full force and effect immediately upon its passage, approval and publication.
ADOPTED: This 11th day of September, 2017.
AYES: ___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
NAYS: ___________________________________________________________________
ABSENT: ___________________________________________________________________
WITNESS AND APPROVED: September 11, 2017
_______________________________
Mayor, City of Evanston
Cook County, Illinois
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Published in pamphlet form by authority of the Corporate Authorities on September __, 2017.
ATTEST:
______________________________________
City Clerk, City of Evanston
Cook County, Illinois
298 of 503
EXTRACT OF MINUTES of the regular public meeting of the City Council of
the City of Evanston, Cook County, Illinois, held at the City Hall, located
at 2100 Ridge Avenue, in said City, at 7:)) p.m., on Monday, the 14th day
of August, 2017.
The Mayor called the meeting to order and directed the City Clerk to call the roll.
Upon the roll being called, the Mayor, Stephen H. Hagerty, being physically present at such
place and time, and the following Aldermen, being physically present at such place and time, answered
present: ____________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________ .
The following Aldermen were allowed by a majority of the Aldermen in accordance with and to
the extent allowed by rules adopted by the City Council to attend the meeting by video or audio
conference: _________________________________________________________________________ .
No Alderman was denied permission to attend the meeting by video or audio conference.
The following Aldermen were absent and did not participate in the meeting in any manner or to
any extent whatsoever: _______________________________________________________________ .
* * * * * * * * * * * *
There being a quorum present, various business of the City was conducted.
* * * * * * * * * * * *
299 of 503
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The City Council then discussed a proposed capital improvement program for the City and
considered the introduction of an ordinance providing for the issuance of one or more series of General
Obligation Corporate Purpose Bonds, Series 2017A of the City, one or more series of General Obligation
Refunding Bonds, Series 2017B of the City, and one or more series of Taxable General Obligation
Corporate Purpose Bonds, Series 2017C of the City, authorizing the execution of one or more bond
orders in connection therewith and providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds.
Thereupon, Alderman _______________ presented an ordinance entitled:
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
(the “Bond Ordinance”).
A discussion of the matter followed. During the discussion, Alderman __________ gave a public
recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and
review of the certain provisions of the ordinance, and the following further information.
[Here insert further statements, if any]
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Alderman _______________ moved and Alderman _______________ seconded the motion that
the Bond Ordinance as presented be introduced.
The Mayor directed that the roll be called for a vote upon the motion to introduce the
ordinance.
Upon the roll being called, the following Aldermen voted AYE: __________________________
___________________________________________________________________________________ .
and the following Aldermen voted NAY: ___________________________________________________
WHEREUPON, the Mayor declared the motion carried and the ordinance introduced, and did
direct the City Clerk to record the same in full in the records of the City of Evanston, Cook County,
Illinois.
* * * * * * * * * * * *
Other business was duly transacted at said meeting.
* * * * * * * * * * * *
Upon motion duly made and carried, the meeting adjourned.
City Clerk
301 of 503
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF AGENDA AND INTRODUCTION MINUTES
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City
of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal
of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate
Authorities”) of the City.
I do further certify that the foregoing extract of minutes is a full, true, and complete transcript
of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the
14th day of August, 2017 insofar as the same relates to the introduction of an ordinance, numbered 82-
O-17, entitled:
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
(the “Ordinance”) a true, correct, and complete copy of which Ordinance as introduced at the Meeting
appears in the foregoing transcript of the minutes of the Meeting.
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I do further certify that the deliberations of the Corporate Authorities on the introduction of the
Ordinance were taken openly; that the vote on the introduction of the Ordinance was taken openly; that
the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting
was duly given to all newspapers, radio or television stations, and other news media requesting such
notice; that an agenda (the “Agenda”) for the Meeting was posted at the location where the Meeting
was held and at the principal office of the Corporate Authorities (both such locations being at City Hall)
at least 72 hours in advance of the Meeting and also not later than 5:00 p.m. on Friday, August 11, 2017,
and remained continuously so posted until the adjournment of the Meeting; that said Agenda contained
a separate specific item relating to the consideration of the Ordinance and that a true, correct, and
complete copy of said Agenda as so posted is attached to this certificate; that the Meeting was called
and held in strict compliance with the provisions of the Open Meetings Act of the State of Illinois, as
amended; and the Illinois Municipal Code, as amended; and that the Corporate Authorities have
complied with all of the provisions of such Act and Code and with all of the procedural rules of the
Corporate Authorities in the adoption of the Ordinance.
IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 14th day of
August, 2017.
_________________________________
City Clerk
[SEAL]
303 of 503
EXTRACT OF MINUTES of the regular public meeting of the City Council of
the City of Evanston, Cook County, Illinois, held at the City Hall, located
at 2100 Ridge Avenue, in said City, at 7:00 p.m., on Monday, the 11th
day of September, 2017.
The Mayor called the meeting to order and directed the City Clerk to call the roll.
Upon the roll being called, the Mayor, Stephen H. Hagerty, being physically present at such
place and time, and the following Aldermen, being physically present at such place and time, answered
present: ____________________________________________________________________________
___________________________________________________________________________________
___________________________________________________________________________________ .
The following Aldermen were allowed by a majority of the Aldermen in accordance with and to
the extent allowed by rules adopted by the City Council to attend the meeting by video or audio
conference: _________________________________________________________________________ .
No Alderman was denied permission to attend the meeting by video or audio conference.
The following Aldermen were absent and did not participate in the meeting in any manner or to
any extent whatsoever: _______________________________________________________________ .
* * * * * * * * * * * *
There being a quorum present, various business of the City was conducted.
* * * * * * * * * * * *
304 of 503
-2-
The City Council then discussed a proposed capital improvement program for the City and
considered an ordinance providing for the issuance of one or more series of General Obligation
Corporate Purpose Bonds, Series 2017A of the City, one or more series of General Obligation Refunding
Bonds, Series 2017B of the City and one or more series of Taxable General Obligation Corporate Purpose
Bonds, Series 2017C of the City, authorizing the execution of one or more bond orders in connection
therewith and providing for the levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds.
Thereupon, Alderman _______________ presented an ordinance entitled:
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
(the “Bond Ordinance”).
A discussion of the matter followed. During the discussion, Alderman __________ gave a public
recital of the nature of the matter, which included a reading of the title of the Bond Ordinance and
review of the section headings, and the following further information.
[Here insert further statements, if any]
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-3-
Alderman _______________ moved and Alderman _______________ seconded the motion that
the Bond Ordinance as presented be adopted.
The Mayor directed that the roll be called for a vote upon the motion to adopt the ordinance.
Upon the roll being called, the following Aldermen voted AYE: __________________________
___________________________________________________________________________________ .
and the following Aldermen voted NAY: ___________________________________________________
WHEREUPON, the Mayor declared the motion carried and the ordinance adopted, and henceforth
did approve and sign the same in open meeting, and did direct the City Clerk to record the same in full in
the records of the City of Evanston, Cook County, Illinois.
* * * * * * * * * * * *
Other business was duly transacted at said meeting.
* * * * * * * * * * * *
Upon motion duly made and carried, the meeting adjourned.
City Clerk
306 of 503
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATION OF AGENDA, ADOPTION MINUTES AND ORDINANCE
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City
of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal
of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate
Authorities”) of the City.
I do further certify that the foregoing extract of minutes is a full, true, and complete transcript
of that portion of the minutes of the meeting (the “Meeting”) of the Corporate Authorities held on the
11th day of September, 2017 insofar as the same relates to the adoption of an ordinance, numbered 82-
O-17, entitled:
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
(the “Ordinance”) a true, correct, and complete copy of which Ordinance as adopted at the Meeting
appears in the foregoing transcript of the minutes of the Meeting.
307 of 503
-2-
I do further certify that the deliberations of the Corporate Authorities on the adoption of the
Ordinance were taken openly; that the vote on the adoption of the Ordinance was taken openly; that
the Meeting was held at a specified time and place convenient to the public; that notice of the Meeting
was duly given to all newspapers, radio or television stations, and other news media requesting such
notice; that an agenda (the “Agenda”) for the Meeting was posted at the location where the Meeting
was held and at the principal office of the Corporate Authorities (both such locations being at City Hall)
at least 72 hours in advance of the Meeting and also not later than 5:00 p.m. on Friday, September 8,
2017; that said Agenda contained a separate specific item relating to the consideration of the Ordinance
and that a true, correct, and complete copy of said Agenda as so posted is attached to this certificate;
that the Meeting was called and held in strict compliance with the provisions of the Open Meetings Act
of the State of Illinois, as amended; and the Illinois Municipal Code, as amended; and that the Corporate
Authorities have complied with all of the provisions of such Act and Code and with all of the procedural
rules of the Corporate Authorities in the adoption of the Ordinance.
IN WITNESS WHEREOF I hereunto affix my official signature and the seal of the City this 11th day of
September, 2017.
_________________________________
City Clerk
[SEAL]
308 of 503
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF PUBLICATION IN PAMPHLET FORM
I, the undersigned, do hereby certify that I am the duly qualified and acting City Clerk of the City
of Evanston, Cook County, Illinois (the “City”), and as such official I am the keeper of the official journal
of proceedings, books, records, minutes, and files of the City and of the City Council (the “Corporate
Authorities”) of the City.
I do further certify that on the ____ day of September, 2017, there was published in pamphlet
form, by authority of the City Council, a true, correct, and complete copy of Ordinance Number 82-O-17
of the City entitled:
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
and providing for the issuance of said bonds, and that the ordinance as so published was on that date
readily available for public inspection and distribution, in sufficient number so as to meet the needs of
the general public, at my office as City Clerk located in the City.
309 of 503
-2-
IN WITNESS WHEREOF I have affixed hereto my official signature and the seal of the City this ____
day of September, 2017.
_________________________________
City Clerk
[SEAL]
310 of 503
STATE OF ILLINOIS )
) SS
COUNTY OF COOK )
CERTIFICATE OF FILING
I do hereby certify that I am the duly qualified and acting County Clerk of The County of Cook,
Illinois, and as such officer I do hereby certify that on the ____ day of __________, 2017 there was filed
in my office a properly certified copy of Ordinance Number 82-O-17, duly adopted by the City Council of
the City of Evanston, Cook County, Illinois, on the 11th day of September, 2017 and entitled:
AN ORDINANCE providing for the issuance of one or more series of not to
exceed $14,500,000 General Obligation Corporate Purpose Bonds,
Series 2017A, one or more series of not to exceed $9,665,000 General
Obligation Refunding Bonds, Series 2017B, and one or more series of
not to exceed $5,000,000 Taxable General Obligation Corporate
Purpose Bonds, Series 2017C of the City of Evanston, Cook County,
Illinois, for capital improvement and refunding purposes, authorizing
the execution of one or more bond orders in connection therewith,
providing for the levy and collection of a direct annual tax for the
payment of the principal of and interest on said bonds, authorizing and
directing the execution of an escrow agreement in connection with said
bonds, and authorizing and directing the sale of said bonds at public
competitive sale.
and approved by the Mayor of said City, and that the same has been deposited in, and all as appears
from, the official files and records of my office.
IN WITNESS WHEREOF I have hereunto affixed my official signature and the seal of The County of
Cook, Illinois, this ____ day of _______________, 2017.
311 of 503
-2-
_________________________________
County Clerk of The County
of Cook, Illinois
[SEAL]
312 of 503
Aug 6, 2017 6:14 pm Prepared by PFM Financial Advisors LLC (Finance 7.017 Evanston_City_IL_General O...:2017_1-2017_B,2017_B) Page 1
SOURCES AND USES OF FUNDS
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Dated Date 10/16/2017
Delivery Date 10/16/2017
Sources:
Bond Proceeds:
Par Amount 9,665,000.00
Other Sources of Funds:
Scheduled 12/1/2017 Principal 1,400,000.00
Scheduled 12/1/2017 Interest 242,209.38
1,642,209.38
11,307,209.38
Uses:
Refunding Escrow Deposits:
Cash Deposit 11,161,841.15
Delivery Date Expenses:
Cost of Issuance 46,975.20
Underwriter's Discount 96,650.00
143,625.20
Other Uses of Funds:
Additional Proceeds 1,743.03
11,307,209.38
313 of 503
Aug 6, 2017 6:14 pm Prepared by PFM Financial Advisors LLC (Finance 7.017 Evanston_City_IL_General O...:2017_1-2017_B,2017_B) Page 2
SUMMARY OF REFUNDING RESULTS
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Dated Date 10/16/2017
Delivery Date 10/16/2017
Arbitrage yield 2.475880%
Escrow yield 0.000000%
Value of Negative Arbitrage
Bond Par Amount 9,665,000.00
True Interest Cost 2.671478%
Net Interest Cost 2.661732%
Average Coupon 2.484077%
Average Life 5.629
Par amount of refunded bonds 10,960,000.00
Average coupon of refunded bonds 4.628989%
Average life of refunded bonds 5.038
PV of prior debt to 10/16/2017 @ 2.475880%12,218,966.06
Net PV Savings 913,499.71
Percentage savings of refunded bonds 8.334851%
Percentage savings of refunding bonds 9.451627%
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Aug 6, 2017 6:14 pm Prepared by PFM Financial Advisors LLC (Finance 7.017 Evanston_City_IL_General O...:2017_1-2017_B,2017_B) Page 3
SUMMARY OF BONDS REFUNDED
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Maturity Interest Par Call Call
Bond Date Rate Amount Date Price
$30,385,000 G.O. Refunding Bonds, Series 2007, 2007:
SERIAL 12/01/2017 4.250% 1,400,000.00 11/01/2017 100.000
12/01/2018 4.000% 985,000.00 11/01/2017 100.000
12/01/2019 4.000% 1,020,000.00 11/01/2017 100.000
12/01/2022 4.250% 880,000.00 11/01/2017 100.000
12/01/2023 4.125% 920,000.00 11/01/2017 100.000
12/01/2024 4.375% 955,000.00 11/01/2017 100.000
12/01/2025 5.000% 1,000,000.00 11/01/2017 100.000
12/01/2026 5.000% 1,045,000.00 11/01/2017 100.000
12/01/2027 5.000% 1,100,000.00 11/01/2017 100.000
TERM21 12/01/2021 4.250% 1,655,000.00 11/01/2017 100.000
10,960,000.00
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Aug 6, 2017 6:14 pm Prepared by PFM Financial Advisors LLC (Finance 7.017 Evanston_City_IL_General O...:2017_1-2017_B,2017_B) Page 4
PRIOR BOND DEBT SERVICE
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Period Annual
Ending Principal Coupon Interest Debt Service Debt Service
12/01/2017 1,400,000 4.250% 242,209.38 1,642,209.38 1,642,209.38
06/01/2018 212,459.38 212,459.38
12/01/2018 985,000 4.000% 212,459.38 1,197,459.38 1,409,918.76
06/01/2019 192,759.38 192,759.38
12/01/2019 1,020,000 4.000% 192,759.38 1,212,759.38 1,405,518.76
06/01/2020 172,359.38 172,359.38
12/01/2020 810,000 4.250% 172,359.38 982,359.38 1,154,718.76
06/01/2021 155,146.88 155,146.88
12/01/2021 845,000 4.250% 155,146.88 1,000,146.88 1,155,293.76
06/01/2022 137,190.63 137,190.63
12/01/2022 880,000 4.250% 137,190.63 1,017,190.63 1,154,381.26
06/01/2023 118,490.63 118,490.63
12/01/2023 920,000 4.125% 118,490.63 1,038,490.63 1,156,981.26
06/01/2024 99,515.63 99,515.63
12/01/2024 955,000 4.375% 99,515.63 1,054,515.63 1,154,031.26
06/01/2025 78,625.00 78,625.00
12/01/2025 1,000,000 5.000% 78,625.00 1,078,625.00 1,157,250.00
06/01/2026 53,625.00 53,625.00
12/01/2026 1,045,000 5.000% 53,625.00 1,098,625.00 1,152,250.00
06/01/2027 27,500.00 27,500.00
12/01/2027 1,100,000 5.000% 27,500.00 1,127,500.00 1,155,000.00
10,960,000 2,737,553.20 13,697,553.20 13,697,553.20
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Aug 6, 2017 6:14 pm Prepared by PFM Financial Advisors LLC (Finance 7.017 Evanston_City_IL_General O...:2017_1-2017_B,2017_B) Page 5
SAVINGS
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Present Value
Prior Prior Prior Refunding Annual to 10/16/2017
Date Debt Service Receipts Net Cash Flow Debt Service Savings Savings @ 2.4758802%
10/16/2017 1,642,209.38 -1,642,209.38 -1,642,209.38 -1,642,209.38
12/01/2017 1,642,209.38 1,642,209.38 1,642,209.38 1,637,165.95
06/01/2018 212,459.38 212,459.38 141,203.13 71,256.25 70,168.77
12/01/2018 1,197,459.38 1,197,459.38 1,147,962.50 49,496.88 120,753.13 48,145.47
06/01/2019 192,759.38 192,759.38 102,612.50 90,146.88 86,613.38
12/01/2019 1,212,759.38 1,212,759.38 1,182,612.50 30,146.88 120,293.76 28,611.02
06/01/2020 172,359.38 172,359.38 91,812.50 80,546.88 75,508.60
12/01/2020 982,359.38 982,359.38 961,812.50 20,546.88 101,093.76 19,026.12
06/01/2021 155,146.88 155,146.88 83,112.50 72,034.38 65,887.18
12/01/2021 1,000,146.88 1,000,146.88 973,112.50 27,034.38 99,068.76 24,424.98
06/01/2022 137,190.63 137,190.63 73,100.00 64,090.63 57,196.44
12/01/2022 1,017,190.63 1,017,190.63 983,100.00 34,090.63 98,181.26 30,051.50
06/01/2023 118,490.63 118,490.63 62,862.50 55,628.13 48,437.57
12/01/2023 1,038,490.63 1,038,490.63 992,862.50 45,628.13 101,256.26 39,244.36
06/01/2024 99,515.63 99,515.63 52,400.00 47,115.63 40,028.22
12/01/2024 1,054,515.63 1,054,515.63 1,002,400.00 52,115.63 99,231.26 43,734.68
06/01/2025 78,625.00 78,625.00 40,525.00 38,100.00 31,582.00
12/01/2025 1,078,625.00 1,078,625.00 1,015,525.00 63,100.00 101,200.00 51,665.51
06/01/2026 53,625.00 53,625.00 27,850.00 25,775.00 20,846.19
12/01/2026 1,098,625.00 1,098,625.00 1,027,850.00 70,775.00 96,550.00 56,541.15
06/01/2027 27,500.00 27,500.00 14,350.00 13,150.00 10,376.89
12/01/2027 1,127,500.00 1,127,500.00 1,039,350.00 88,150.00 101,300.00 68,710.09
13,697,553.20 1,642,209.38 12,055,343.82 11,016,415.63 1,038,928.19 1,038,928.19 911,756.68
Savings Summary
PV of savings from cash flow 911,756.68
Plus: Refunding funds on hand 1,743.03
Net PV Savings 913,499.71
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Aug 6, 2017 6:14 pm Prepared by PFM Financial Advisors LLC (Finance 7.017 Evanston_City_IL_General O...:2017_1-2017_B,2017_B) Page 6
BOND SUMMARY STATISTICS
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Dated Date 10/16/2017
Delivery Date 10/16/2017
Last Maturity 12/01/2027
Arbitrage Yield 2.475880%
True Interest Cost (TIC)2.671478%
Net Interest Cost (NIC)2.661732%
All-In TIC 2.767557%
Average Coupon 2.484077%
Average Life (years)5.629
Duration of Issue (years)5.196
Par Amount 9,665,000.00
Bond Proceeds 9,665,000.00
Total Interest 1,351,415.63
Net Interest 1,448,065.63
Total Debt Service 11,016,415.63
Maximum Annual Debt Service 1,289,165.63
Average Annual Debt Service 1,088,041.05
Underwriter's Fees (per $1000)
Average Takedown
Other Fee 10.000000
Total Underwriter's Discount 10.000000
Bid Price 99.000000
Par Average Average PV of 1 bp
Bond Component Value Price Coupon Life change
Bond Component 9,665,000.00 100.000 2.484% 5.629 4,975.95
9,665,000.00 5.629 4,975.95
All-In Arbitrage
TIC TIC Yield
Par Value 9,665,000.00 9,665,000.00 9,665,000.00
+ Accrued Interest
+ Premium (Discount)
- Underwriter's Discount -96,650.00 -96,650.00
- Cost of Issuance Expense -46,975.20
- Other Amounts
Target Value 9,568,350.00 9,521,374.80 9,665,000.00
Target Date 10/16/2017 10/16/2017 10/16/2017
Yield 2.671478%2.767557%2.475880%
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BOND PRICING
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Maturity
Bond Component Date Amount Rate Yield Price
Bond Component:
12/01/2018 1,035,000 2.000% 2.000% 100.000
12/01/2019 1,080,000 2.000% 2.000% 100.000
12/01/2020 870,000 2.000% 2.000% 100.000
12/01/2021 890,000 2.250% 2.250% 100.000
12/01/2022 910,000 2.250% 2.250% 100.000
12/01/2023 930,000 2.250% 2.250% 100.000
12/01/2024 950,000 2.500% 2.500% 100.000
12/01/2025 975,000 2.600% 2.600% 100.000
12/01/2026 1,000,000 2.700% 2.700% 100.000
12/01/2027 1,025,000 2.800% 2.800% 100.000
9,665,000
Dated Date 10/16/2017
Delivery Date 10/16/2017
First Coupon 06/01/2018
Par Amount 9,665,000.00
Original Issue Discount
Production 9,665,000.00 100.000000%
Underwriter's Discount -96,650.00 -1.000000%
Purchase Price 9,568,350.00 99.000000%
Accrued Interest
Net Proceeds 9,568,350.00
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BOND DEBT SERVICE
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Period Annual
Ending Principal Coupon Interest Debt Service Debt Service
06/01/2018 141,203.13 141,203.13
12/01/2018 1,035,000 2.000% 112,962.50 1,147,962.50 1,289,165.63
06/01/2019 102,612.50 102,612.50
12/01/2019 1,080,000 2.000% 102,612.50 1,182,612.50 1,285,225.00
06/01/2020 91,812.50 91,812.50
12/01/2020 870,000 2.000% 91,812.50 961,812.50 1,053,625.00
06/01/2021 83,112.50 83,112.50
12/01/2021 890,000 2.250% 83,112.50 973,112.50 1,056,225.00
06/01/2022 73,100.00 73,100.00
12/01/2022 910,000 2.250% 73,100.00 983,100.00 1,056,200.00
06/01/2023 62,862.50 62,862.50
12/01/2023 930,000 2.250% 62,862.50 992,862.50 1,055,725.00
06/01/2024 52,400.00 52,400.00
12/01/2024 950,000 2.500% 52,400.00 1,002,400.00 1,054,800.00
06/01/2025 40,525.00 40,525.00
12/01/2025 975,000 2.600% 40,525.00 1,015,525.00 1,056,050.00
06/01/2026 27,850.00 27,850.00
12/01/2026 1,000,000 2.700% 27,850.00 1,027,850.00 1,055,700.00
06/01/2027 14,350.00 14,350.00
12/01/2027 1,025,000 2.800% 14,350.00 1,039,350.00 1,053,700.00
9,665,000 1,351,415.63 11,016,415.63 11,016,415.63
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ESCROW REQUIREMENTS
City of Evanston, IL
G.O. Refunding Bonds, Series 2017B
Sale 9/28/2017 - Settlement 10/16/2017
DRAFT
Proportional Savings Solution
Period Principal
Ending Interest Redeemed Total
11/01/2017 201,841.15 10,960,000.00 11,161,841.15
201,841.15 10,960,000.00 11,161,841.15
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For City Council meeting of September 11, 2017 Items A12 & A13
Ordinance 77-O-17: Decreasing Class I Liquor License for The Barn
Ordinance 78-O-17: Increasing Class D Liquor License for The Barn
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Liquor Licensing Manager & Legal Analyst
Subject: Ordinance 77-O-17, Decreasing the Number of Class I Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn, 1016 Church Street (Rear), and
Ordinance 78-O-17, Increasing the Number of Class D Liquor Licenses for
The Barn Investment, LLC. d/b/a The Barn, 1016 Church Street (Rear).
Date: August 1, 2017
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 77-O-17
and Ordinance 78-O-17. These Ordinances were adopted at the August 14, 2017 City
Council meeting.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Ordinance 78-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-five
(55) to fifty-six (56). Ordinance 77-O-17 amends Evanston City Code of 2012
Subsection 3-4-6-(I), as amended, to decrease the number of authorized Class I liquor
licenses from three (3) to two (2), and permit issuance of a Class D license to The Barn
Investment, LLC. d/b/a The Barn (“Company”), 1016 Church Street (Rear). The Class D
license will permit Company to retail sale of alcoholic liquor in restaurants only to
persons of at least twenty-one (21) years of age for consumption on the licensed
premise.
In April 2017, City Council granted Company representative Amy Morton’s application
and request to change its liquor license from Class D to Class I. The Company has
subsequently decided to revert back to its original Class D Liquor License.
-------------------------------------------------------------------------------------
Attachments:
Ordinance 77-O-17
Ordinance 78-O-17
Memorandum
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8/1/17
77-0-17
AN ORDINANCE
Amending City Code Section 3-4-6-(I) to Decrease the Number of
Class I Liquor Licenses from Three to Two
(The Barn Investment, LLC. d/b/a The Barn,
1016 Church Street (Rear))
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class I of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
I Restaurant/
Package
Store
Liquor Liquor $7,500 $7,500 32 None 12 p.m. – 10
p.m. (Sun-
Thurs); 12
p.m. – 11 p.m.
(Fri-Sat)
SECTION 2: Subsection 3-4-6-(I) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class I liquor
licenses from three (3) to two (2) to read as follows:
(I) CLASS I licenses, which shall authorize the retail sale in a restaurant of alcoholic
liquor for both consumption on the licensed premises where sold, and for
consumption off the premises. No Class I license may be granted to or retained
by an establishment in which the facilities for food preparation and service are
not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter.
Each Class I license shall be subject to the following conditions:
1. The Class I license requires the licensee to operate both the restaurant and retail
sales area. The licensee shall not assign the privilege to operate the retail sales
area. Class I licenses authorize retail sales of alcoholic liquor in original
packages to persons of at least twenty-one (21) years of age for consumption off
the premises.
2. It shall be unlawful for a Class I licensee to sell a single container of wine in its
original package unless the volume of the container is greater than or equal to
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77-O-17
~2~
375 milliliters.
3. It shall be unlawful for a Class I licensee to sell a single container of beer in its
original package unless the volume of the container is greater than or equal to
ten (10) ounces or 295 milliliters.
4. It shall be unlawful for a Class I licensee to sell a single container of an alcoholic
spirit in its original package unless the volume of the container is greater than or
equal to 200 milliliters.
5. A Class I licensee shall sell alcoholic liquor in original packages for off-premises
consumption at a cash register designated for the sale of such alcoholic liquor
and which is operated by a person of at least twenty-one (21) years of age.
6. Alcoholic liquor may be sold in restaurants holding Class I licenses for
consumption on the licensed premises only when their patrons are offered
expanded food service during the hours set forth in this Section. An expanded
food service shall consist of such items as sandwiches, flatbreads, empanadas,
hot dogs, salads, or other similar a la carte items to customers who are
purchasing a wine, beer, or alcoholic spirit.
7. The sale of alcoholic liquor for both on premises consumption, and for
consumption off the premises, shall begin after twelve (12:00) p.m. Monday
through Sunday. Alcoholic liquor shall not be sold after the hour of 10:00 p.m. on
any Sunday through Thursday. Alcoholic liquor shall not be sold after the hour of
11:00 p.m. on any given Friday or Saturday.
8. Class I licenses shall permit the tasting of samples of beer, wine, and alcoholic
spirits, permitted to be sold under this classification, on the licensed premises
during authorized hours of business. No charge, cost, fee, or other consideration
of any kind shall be levied for any such tasting. Licensees shall not provide more
than three (3) free samples, each of which shall not exceed one (1) fluid ounce
for wine, two (2) fluid ounces for beer, and one-quarter (0.25) fluid ounce for
alcoholic spirits, to any person in a day. Licensees must have at least one (1)
BASSET-certified site Manager on-premises whenever offering wine, beer, or
alcoholic spirits for tasting. Licensees must provide food service when offering
wine, beer, and/or alcoholic spirits for tasting.
9. Class I license fees are as follows:
The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
$7,500.00.
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The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
$7,875.00.
No more than three (3) two (2) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Raid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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8-1-17
78-O-17
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Fifty-Five to Fifty-six
(The Barn Investment, LLC d/b/a The Barn, 1016 Church Street (Rear))
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 5556 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from fifty-five (55) to fifty-six (56) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in 3-
4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D
licenses only during the period when their patrons are offered a complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
The total fee required hereunder for renewal applicants electing to make semiannual
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~2~
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty-five (55) fifty-six (56) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For A&PW Meeting of September 11, 2017 Item APW 1
CIP Project Update
For Discussion
To: Honorable Mayor and Members of the City Council
Members of the Administration & Public Works Committee
From: Lara Biggs, Capital Planning and Engineering Bureau Chief
Subject: Capital Improvement Plan (CIP) Project Update
Date: September 1, 2017
Recommended Action:
Staff will provide an update of the major Capital Improvement Plan (CIP) projects.
Memorandum
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Item APW2 For A&PW meeting of September 11, 2017
Tax Exempt Property Analysis
For Discus sion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Northwestern University/Tax Exempt Property Analysis update/REVISED
Date: August 31, 2017
Item for Discussion
Northwestern University (NU) property is tax exempt as a not-for-profit institution. Just
as the City may pay taxes when for profit uses are conducted on City property, NU also
pays “leasehold property taxes” if the use warrants such payment. Since Cook County
literally does not track the property value of NU property, the City cannot use them as a
source for any valuation. While the City could use recent building permit data to
determine market value of newer buildings, as we move back in time this data would
need to be adjusted substantially to come up with a total “value”. The most recent
analysis shown below uses a square foot (sq. ft.) analysis, comparing the taxes
generated from all buildings to arrive at a rough estimate of potential taxes that would
be paid if NU was not tax-exempt.
Assuming that all NU properties are tax-exempt, staff compared the total sq. ft. data for
the entire City, and other subsets as noted in the table below.
From the estimate above NU makes up 36.5% of the exempt property in the City and
10.0% of the property as a whole. Attachment 1 is a map showing NU and Tax Exempt
parcels in the City. Taking sq. ft. data and applying it directly to tax calculations can get
complicated very quickly, hence the need for an entire operation at the County to
conduct assessments. As a substitute, we have taken the City tax bill paid by all
Tax Status Property Count Land Area (square feet)Building Count Building Square Footage*
Exempt (Non NU)908 51,691,752 693 19,656,863
NU Properties 113 14,525,145 237 11,291,698
Mixed 18 587,006 21 2,513,568
n/a 39 1,198,768 41 824,224
Non-exempt 15,071 113,752,524 26,233 78,296,138
Railroad 69 2,047,016 18 108,924
Total 16,218 183,802,211 27,243 112,691,415
* multiple story buildings are calculated by multiplying the building area by the number of floors
Memorandum
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Evanston taxpayers and applied it to the ratio yielded from the sq. ft. analysis. The
table below shows this calculation.
The above analysis shows a large amount of tax-exempt property that includes, City,
School, Park District, Hospital, NU, MWRD, and other not-for-profit property throughout
the City. Please note this analysis covers only the City portion of the total tax levy for
Evanston property owners and at approximately 18% of this total, this means the total
levy across all taxing bodies is over $225 million (and is higher for 2017 given the
District 65 referendum increase). Based on the square foot methodology, we come up
with a total additional potential taxes from all tax-exempt property of $10.2 million and
$5.9 million for just Northwestern University property for just the City Levy. This
calculation could also be viewed through the amount of tax reductions to Evanston
taxpayers assuming that the tax levy remained flat and the tax levy was distributed over
the additional potential taxable properties.
There are many caveats to such a simple analysis such as the estimate of sq. ft. for
unique properties such as Ryan Field. While it is only “one floor” for much of the facility,
it would most likely be valued at a different level if it were a private venue for sporting
events. Further, this analysis doesn’t differentiate between commercial and residential
calculations. If the City wants to continue this analysis, staff recommends the use of our
TIF advisor Kane McKenna in support of the tax calculations and property evaluations
involved.
Another viewpoint of property tax valuation is to consider if the development pattern of
the property NU occupies was left to develop under private considerations without the
Tax Status Property Count Land Area (square feet)Building Count Building Square Footage*
Exempt (non NU)908 37,166,607 693 8,365,165
NU Properties 113 14,525,145 237 11,291,698
Mixed 18 587,006 21 2,513,568
n/a 39 1,198,768 41 824,224
Non-exempt 15,071 113,752,524 26,233 78,296,138
Railroad 69 2,047,016 18 108,924
16,218 169,277,065 27,243 101,399,717
* multiple story buildings are calculated by multiplying the building area by the number of floors
Analysis
2016 EAV 2,670,411,769$ 40,772,904 2017 City levy Portion as extended
Non-exempt per sq foot 34.11$
2016 EAV Exempt Estimate 670,427,940$
2016 EAV with all Tax Exempt as Taxable 3,340,839,709
136,215,736,722,810,000
2016 City Tax levy only if all tax exempt is included as taxable 51,009,263
10,236,359 Potential "new" property tax revenue
25.1%Increase
2016 EAV with NU only as Taxable 3,055,532,723
124,582,942,372,978,000
2016 City Tax levy only if all NU Properties only as taxable 46,653,083
5,880,179 Potential "new" property tax revenue
14.4%Increase
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presence of the University. The pattern would likely have followed the similar nature of
the current development surrounding Downtown Evanston and the areas along the
lakefront: a large park fronting the lakefront in keeping with Daniel Burnham’s 1917 Plan
of Evanston, multi-family attached buildings clustered around Downtown Evanston, and
single-family detached homes between Downtown Evanston and the lakefront park.
Such development would most likely not result in as high of a property tax estimate as is
calculate above but would certainly provide for a less dense use of the property.
Questions can be directed to the Assistant City Manager/CFO at 847.866.2934 or
mlyons@cityofevanston.org.
Attachments:
Map of tax exempt parcels
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700400
500300600 800200
900
1002600
1700 310012001900
1000
130014002200
2300
11001800280015003600
20002400
2700 34002100
250029001600300032003300
300600
2800
1900
1000
2700
400
2500
1400
800
1700
1600
700220024001400
200500
140020023002000
700
8002600
1200
22001500
16001200100
150013001002900190010005002100
220024001100
1100 2001300 28001000120026001500
2300
1800 2000700
300
900600400240025002000
13001800
300
800
6001100100
500
25002700
1600
17003500260017001800900190090021002300210040038003700NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANParcel StatusExemptMixedRailroadn/aNorthwestern UniversityNon-exemptWaterCity of Evanston
Tax Parcel Exempt Status
´
8/28/2017ExemptStatusNUBreakoutMap.mxd
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
1:31,680
1 inch = 0.5 mile
0 0.5 10.25 Mile
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For A&PW Meeting of September 11, 2017 Item APW3
Department Overtime Reports
For Discussion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Kimberly Richardson, Assistant to the City Manager
Wally Bobkiewicz, City Manager
Subject: Overtime Report from July 24 to August 20 Pay Rolls
Date: September 11, 2017
Recommended Action:
Staff will review the Department overtime reports. The Department reports are from the
two payroll periods from July 24 through August 20.
Livability Benefits:
Innovation & Process: Support Local Government Practices and Processes
Background:
At the July 24, 2017, City Council meeting, the City Manager implemented that all
overtime will require Department Director approval, and Directors would submit monthly
overtime reports to the Administration and Public Works Committee.
Attachments:
Administrative Services
Community Development
City Manager’s Office
Health & Human Services
Fire
Parks and Recreation Community Service
Police
Public Works Agency
Memorandum
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PLANNING & DEVELOPMENT COMMITTEE MEETING
Monday, September 11, 2017
7:15 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR
II. APPROVAL OF REGULAR MEETING MINUTES OF AUGUST 15, 2017
III. ITEM FOR CONSIDERATION
(P1) Ordinance 87-O-17, Granting a Special Use for a Type 2 Restaurant,
Amanecer Taco Shop, at 512 Main St.
The Zoning Board of Appeals and staff recommend adoption of Ordinance 87-O-
17 granting special use approval for a Type 2 Restaurant, Amanecer Taco Shop,
at 512 Main St. in the C1a Commercial Mixed-Use District and the oDM
Dempster-Main Overlay District. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this district.
Alderman Wynne recommends suspension of the rules for Introduction and Action
at the September 11, 2017 City Council meeting.
For Introduction and Action
(P2) Ordinance 89-O-17, Extending the Time for the Applicant to Obtain a
Building Permit to Construct the Residential Unit in the Planned
Development at 318-320 Dempster Street
Staff recommends adoption of Ordinance 89-O-17 to extend the time for
completion of the Planned Development at 318-320 Dempster Street, originally
approved in March of 2008. The Ordinance grants a two-year extension to obtain
building permits for construction of the third dwelling unit within the former livery
stable on the property by September 25, 2019. Alderman Wynne recommends
suspension of the rules for Introduction and Action at the September 11, 2017 City
Council meeting.
For Introduction and Action
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Planning & Development Committee Meeting Agenda
September 11, 2017
(P3) Ordinance 91-O-17, Granting a Special Use and Major Variations to Allow
Expansion of a Retirement Home at 120 Dodge Avenue
The Zoning Board of Appeals and staff recommend adoption of Ordinance 91-O-
17 granting special use approval for the expansion of an existing Retirement
Home, Dobson Plaza, and major zoning relief for a one-story addition and patio
with 46.8% building lot coverage where 40% is allowed, 85.4% impervious surface
coverage where 55% is allowed, a 1.2’ front yard (Dobson St.) setback where 27’
is required, a .9’ street side yard (Dodge Ave.) setback where 15’ is required, and
a patio in the front yard where patios are only permitted in rear yards, at 120
Dodge Ave. The applicant has complied with all other zoning requirements, and
meets all of the standards for special use and major variation in the R4 General
Residential District. Alderman Rainey recommends suspension of the rules for
Introduction and Action at the September 11, 2017 City Council meeting.
For Introduction and Action
(P4) Ordinance 92-O-17, Zoning Text Amendment Regarding Transit Oriented
Development Parking Requirements
The Plan Commission and staff recommend adoption of Ordinance 92-O-17 of the
Zoning Ordinance Text Amendment to reduce the parking requirements for
residential uses in Transit Oriented Development (TOD) areas, based on the
Evanston Transit Oriented Development Parking Study completed by Sam
Schwartz Engineering and Duncan Associates. The proposal would modify the
parking requirements for residential developments in TOD areas to more
accurately reflect vehicle ownership rates.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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Minutes of August 14, 2017
7:15 p.m.
James C. Lytle Council Chambers - Lorraine H. Morton Civic Center
MEMBERS PRESENT: M. Wynne, A. Rainey, R. Rue Simmons, T. Suffredin, J. Fiske,
E. Revelle, D. Wilson
STAFF PRESENT: J. Leonard
OTHERS PRESENT:
PRESIDING OFFICIAL: Ald. Rainey
I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE,
CHAIR
A quorum being present, Ald. Rainey called the meeting to order at 7:23 p.m.
II. APPROVAL OF REGULAR MEETING MINUTES OF JULY 10, 2017
Ald. Rue Simmons moved to approve the minutes of the July 10, 2017
meeting, seconded by Ald. Wynne.
The committee voted unanimously 6-0, to approve the July 10, 2017
minutes (Ald. Fiske, not yet present).
III. ITEM FOR CONSIDERATION
(P1) Ordinance 44-O-17, Amending Various Sections of Title 6 of the City
Code to Modify Notice Requirements for Zoning Applications and
Hearings
The Plan Commission and staff recommend adoption of Ordinance 44-O-17,
approving the Zoning Ordinance Text Amendment to amend the Zoning
Ordinance to establish applicant’s responsibility for mailed noticing
requirements for planning and zoning cases requiring a 250 foot radius. The
proposal allows the City to contract the mailing of notices for planning and
zoning cases to a third party service and makes the applicant responsible for
cost of the mailing service.
For Introduction
Ald. Revelle moved to introduce Ordinance 44-O-17, seconded by Ald.
Wilson. The Committee voted unanimously, 7-0, to introduce Ordinance
44-O-17.
(P2) Ordinance 45-O-17, Amending City Code Sections 6-4-1-9(A)(4) and
6-18-3, Granting Administrator Authority to Establish the Front Lot Line
The Plan Commission and staff recommend adoption of Ordinance 45-O-17,
approving the Zoning Ordinance Text Amendment to codify staff authority to
determine the front lot line of a corner lot.
DRAFT - NOT
APPROVED
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Planning & Development Committee Meeting Page 2 of 2
Minutes of August 14, 2017
For Introduction
Ald. Fiske moved to introduce Ordinance 45-O-17, seconded by Ald.
Wynne.
Matt Rogers, resident and former member of the Zoning Board of Appeals,
spoke in favor of the Text Amendment.
Ald. Fiske moved to introduce Ordinance 45-O-17, seconded by Ald.
Wynne. The Committee voted unanimously, 7-0, to introduce Ordinance
44-O-17.
(P3) Ordinance 79-O-17, Granting Major Zoning Relief for Open Parking
and a Rear Setback for an Addition at 325 Greenwood Street
City staff recommends adoption of Ordinance 79-O-17 granting major zoning
relief to demolish a one-car detached garage and establish one open parking
space in the east interior side yard with a .5’ east interior side yard setback
where 5’ is required, a 12.9’ rear yard setback where 30’ is required to
construct a one-story addition, and 46.6% building lot coverage where a
maximum 30% is allowed, in the R1 Single Family Residential District. The
applicant has complied with all zoning requirements and meets all of the
standards for variation for this district.
For Introduction
Paul Janicki, Applicant, stated that neighbors were in favor of the requests
and each recommending body unanimously recommended approval.
Ald. Fiske moved to introduce, suspend the rules, and approve
Ordinance 79-O-17, seconded by Ald. Wynne. The Committee voted
unanimously to introduce, suspend the rules, and approve Ordinance
79-O-17.
IV. ITEM FOR DISCUSSION
There were no items for discussion.
V. COMMUNICATIONS
There were no communications.
VI. ADJOURNMENT
Ald. Fiske moved to adjourn, seconded by Ald. Wynne.
The committee voted unanimously 7-0 to adjourn.
The meeting adjourned at 7:30 p.m.
Respectfully submitted,
Scott Mangum
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For City Council meeting of September 11, 2017 Item P1
Ordinance 87-O-17 Application for a Special Use for a Type 2 Restaurant, Amanecer
Taco Shop, at 512 Main St.
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 87-O-17, Granting a Special Use for a Type 2 Restaurant,
Amanecer Taco Shop, at 512 Main St.
Date: August 28, 2017
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 87-O-17
granting special use approval for a Type 2 Restaurant, Amanecer Taco Shop, at 512
Main St. in the C1a Commercial Mixed-Use District and the oDM Dempster-Main
Overlay District. The applicant has complied with all zoning requirements and meets all
of the standards for a special use for this district. Alderman Wynne recommends
suspension of the rules for Introduction and Action at the September 11, 2017 City
Council meeting.
Livability Benefits
Economy & Jobs: Expand job opportunities
Climate & Energy: Reduce material waste
Summary
The applicant currently operates a food truck for Amanecer Tacos, where food is
prepared off-site at a shared kitchen space and then sold from the truck. The food truck
business has been in operation in Evanston for two years. Since business has grown,
the applicant now proposes to open a brick-and-mortar space at 512 Main Street. The
space is currently approved for Amanecer Taco Shop as a Specialty Food Store
Establishment with no customer seating. The applicant proposes to add indoor seating
for approximately four customers at a seating counter on the east side of the space, as
well as outdoor seating on the public sidewalk via a Sidewalk Café. With the indoor
seating, the zoning use changes to a Type 2 Restaurant which requires a special use to
operate.
512 Main St. is a small space, approximately 375 square feet, and will be built out to
feature an ordering counter, food prep area, ADA restroom, and counter seating for four
Memorandum
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customers. Amanecer Taco Shop will offer pre-made tacos, salads, sides, and hot and
cold beverages. A build-your-own taco bar may be offered on weekends. The applicant
anticipates the restaurant will be a grab-and-go concept aimed at pedestrian and
commuter traffic on the way to the Main St. CTA and Metra stations that are nearby.
The restaurant will operate from 7am-7pm weekdays, with extended hours until
midnight on Friday and Saturday nights for late night taco runs (delivered) to nearby
businesses such as Sketchbook Brewery.
All food is prepared off-site at a shared-kitchen space, and will be delivered daily to the
brick-and-mortar restaurant space. Deliveries will occur via the alley to the rear of the
building by a Smart Car. Two employees will work per shift, and the applicant
anticipates employees will either walk to work or take public transportation since on-site
parking is not available.
No exterior modifications to the building are proposed other than signage. The
applicant has agreed to follow sustainable practices such as recycling, and will follow
the Litter Collection and Garbage Pickup plans. As done in the past, the required
delivery location should be a specified condition of approval within the special use
ordinance to ensure deliveries do not occur on the street in the future. City staff is not
aware of any objections to the proposal.
Comprehensive Plan
The Evanston Comprehensive General Plan encourages the utilization of existing
commercial properties that encourage economic vitality. The Comprehensive Plan
specifically includes:
Objective: Promote the growth and redevelopment of business,
commercial, and industrial areas.
Objective: Retain and attract businesses in order to strengthen
Evanston’s economic base.
The proposed Type 2 Restaurant will utilize a vacant space in the Main St. corridor and
provide quick-serve meals that are pedestrian and commuter oriented.
Legislative History
August 15: The ZBA unanimously recommended approval of the special use for a Type
2 Restaurant, Amanecer Taco Shop, with the following conditions:
1. Hours of operation shall not exceed 6am – midnight, seven days a week.
2. Employees shall not utilize metered parking.
3. Deliveries via the rear only.
4. Substantial compliance with the documents and testimony on record.
Attachments
Proposed Ordinance 87-O-17
August 15, 2017 ZBA Draft Meeting Minutes Excerpt
ZBA Findings
August 15, 2017 ZBA Packet –
https://www.cityofevanston.org/home/showdocument?id=25720
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8/22/2017
87-O-17
AN ORDINANCE
Granting a Special Use Permit for a Type 2 Restaurant Located at 512
Main Street in the C1a Commercial Mixed-Use District and the oDM
Dempster-Main Overlay District (“Amanecer Taco Shop”)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 15,
2017, pursuant to proper notice, to consider case no. 17ZMJV-0062, an application filed
by Ana Vela (the “Applicant”), lessee of the property legally described in Exhibit A,
attached hereto and incorporated herein by reference, commonly known as 512 Main
Street (the “Subject Property”) and located in the C1a Commercial Mixed-Use Zoning
District and the oDM Dempster-Main Overlay Zoning District, for a Special Use Permit to
establish, pursuant to Subsection 6-10-3-3 of the Evanston City Code, 2012, as
amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Amanecer Taco Shop,” on the
Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning
Ordinance and recommended City Council approval thereof; and
WHEREAS, at its meeting of September 11, 2017, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 17ZMJV-0062; and
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87-O-17
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WHEREAS, at its meeting of September 11, 2017, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby approves the Special Use Permit
for a Type 2 Restaurant on the Subject Property as applied for in case no. 17ZMJV-
0062.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit, violation of any of which shall constitute grounds for penalties or revocation of
said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case,
including but not limited to: the Sustainability Practices for Type 2 Restaurants
submitted by the Applicant dated July 20, 2017.
B. Hours of Operation: The Applicant may operate the Type 2 Restaurant
authorized by this ordinance only between the hours of 6:00 a.m. and midnight
on any given day.
C. Employee Parking: Employees may not utilize metered parking spaces during
the hours of operation.
D. Deliveries: All deliveries shall occur via the rear of the Subject Property and
only during morning hours, when possible.
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87-O-17
~3~
E. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 4: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 6: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 7: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2017
Adopted: ___________________, 201 7
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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87-O-17
~4~
EXHIBIT A
LEGAL DESCRIPTION
PARCEL 1: LOT 23 (EXCEPT THE SOUTHERLY 4.46 FEET OF SAID LOT 23) IN THE
RESUBDIVISION OF THE EAST 1/2 OF BLOCK 11 AND THE W EST 1/2 OF BLOCK 10 IN W HITE'S
ADDITION TO EVANSTON, A SUBDIVISION OF PART OF THE NORTH 1/2 OF THE NORTH 1/2 OF
THE SOUTHEAST 1/4 OF SECTION 19, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT THEREOF RECORDED NOVEMBER 13, 1973 IN
BOOK 6 OF PLATS, PAGE 64 IN COOK COUNTY, ILLINOIS.
PARCEL 2: EASEMENT FOR THE BENEFIT OF PARCEL 1 AFORESAID AS CREATED BY THE DEED
MADE BY FRANK LAMBERT W HITE, FREDERICK DONALD BIRD, DONALD O. W HITE AND HENRY
A. W HITE AS TRUSTEES UNDER TRUST INDENTURE DATED NOVEMBER 16, 1929 AND
RECORDED FEBRUARY 28, 1946 AS DOCUMENT 13730053 OVER THE SOUTH 4.46 FEET OF
LOT 23 IN THE RESUBDIVISION AFORESAID (EXCEPTING THEREFROM THOSE PARTS THEREOF
NOW OCCUPIED BY A THREE STORY BRICK BUILDING AND APPURTENANCES THERETO) FOR THE
PURPOSE OF MAINTAINING A CORNICE OVERHANGING SAID PREMISES, THE RIGHT OF THE
INGRESS AND EGRESS, AND AN EASEMENT FOR LIGHT, AIR AND DRAINAGE.
PIN: 11-19-401-008-0000
COMMONLY KNOWN AS: 512 Main Street, Evanston, Illinois.
360 of 503
Page 1 of 2
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, August 15, 2017
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Myrna Arevalo, Scott Gingold, Lisa Dziekan, Mary Beth Berns
Members Absent: Mary McAuley, Kiril Mirintchev, Violetta Cullen
Staff Present: Melissa Klotz, Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:00 pm.
Old Business
New Business
512 Main Street ZBA 17ZMJV-0062
Ana Vela, lessee, applies for a special use permit for a Type 2 Restaurant, Amanecer
Taco Shop, in the C1a Commercial Mixed-Use District and the oDM Dempster-Main
Overlay District (Zoning Code Section 6-10-3-3). The Zoning Board of Appeals makes
a recommendation to City Council, the determining body for this case.
Ms. Klotz read the case into the record.
Ana Vela, lessee, explained:
● Expanding from current mobile business.
● No kitchen - food will be prepared elsewhere and dropped off at location a few
times per day.
● Hours 6:30am - 4pm or less plus late night hours on Friday and Saturday nights.
● Specialize in breakfast tacos.
● Commercial kitchen is in Skokie on Main & McCormick.
● Deliveries 2-3 times per day, every 2-3 hours, through the back door accessed
from the alley. Deliveries will not go through the front door.
● Delivery vehicle is a smart car, which parks at Skokie location when not in use.
● Maximum 2 employees per shift, who all take public transit. If employees ever
drive, they will not use metered parking on Main St.
● No exterior changes other than signage.
● Hot holding equipment will maintain the heat of the food just like the food truck
does.
● Plan to have a sidewalk café beginning next year.
● Will comply with Sustainability Plan including garbage pickup and litter collection
plans.
361 of 503
Page 2 of 2
Zoning Board of Appeals
● Work with other businesses such as Sketchbook Brewery around the corner -
stay open late on weekends for dedicated Sketchbook customers. Tacos will be
delivered directly to Sketchbook late at night.
The ZBA entered deliberation.
Mr. Gingold noted the proposal is a good use of a small space on a street with similar
uses. Conditions are needed to address employee parking and hours of operation.
Chair Berns suggested maximum hours of operation of 6am – midnight.
Ms. Dziekan agreed and noted it is great the business is expanding to a brick and
mortar location.
The standards were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Ms. Arevalo motioned to recommend approval with conditions, which was seconded by
Mr. Gingold. The ZBA voted unanimously to recommend approval with the following
conditions:
1. Hours of operation shall not exceed 6am – midnight, seven days a week.
2. Employees shall not utilize metered parking.
3. Deliveries via the rear only.
4. Substantial compliance with the documents and testimony on record.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on August 15, 2017, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
Case Number: 17ZMJV-0062
Address or
Location:
512 Main St.
Applicant: Ana Vela, lessee
Proposed
Special Use:
Type 2 Restaurant, Amanecer Taco Shop, in the C1a Commercial
Mixed Use District and oDM Dempster-Main Overlay District
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
(G) It preserves significant historical and
architectural resources; __X__Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and __X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. Hours of operation shall not exceed 6am – midnight, seven days a week.
2. Employees shall not utilize metered parking.
3. Deliveries via the rear only.
4. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
_______ Violetta Cullen _____ ____
___X___ Lisa Dziekan __X__ ____
_______ Mary McAuley _____ ____
_______ Kiril Mirintchev _____ ____
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For City Council meeting of September 11, 2017 Item P2
Ordinance 89-O-17 Time Extension for Planned Development
For Introduction and Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Subject: Ordinance 89-O-17
Planned Development, 318-320 Dempster Street, 17PLND-0078
Date: August 25, 2017
Recommended Action
Staff recommends adoption of Ordinance 89-O-17 to extend the time for completion of the
Planned Development at 318-320 Dempster Street, originally approved in March of 2008.
The Ordinance grants a two-year extension to obtain building permits for construction of
the third dwelling unit within the former livery stable on the property by September 25,
2019. Alderman Wynne recommends suspension of the rules for Introduction and Action
at the September 11, 2017 City Council meeting.
Livability Benefits
Education, Arts & Community: Preserve and Reuse Historic Structures and Sites
Summary
On March 24, 2008, the City Council adopted Ordinance 39-O-08 granting approval of the
Planned Development for construction of the third dwelling unit within the existing stable
structure on the property at 318-320 Dempster Street. The historic landmark property also
includes a duplex along Dempster Street. The former stable would be converted to a
single family home with covered parking and all three units would be sold off as
condominiums.
The applicant has submitted a request for a two-year extension of the Planned
Development that expired on June 8, 2017. The City Council previously granted four two-
year extensions for the project in 2009, 2011, 2013, and 2015. The applicant is requesting
the extension based upon the need to prepare new engineering and structural plans
following an assessment of the existing conditions by a contractor.
Memorandum
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Staff believes conversion of the stable structure into a single family residence would
complement the existing neighborhood and preserve the landmark property as a
neighborhood asset.
Attachments
Proposed Ordinance 89-O-17
Request for Extension of Planned Development dated August 28, 2017
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8/24/2017
89-O-17
AN ORDINANCE
Extending the Time for the Applicant to Obtain a Building Permit to
Construct the Residential Unit in the Planned Development Previously
Authorized by Ordinance 39-O-08
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt legislation and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston
City Code of 2012, as amended, (“the Zoning Ordinance”); and
WHEREAS, on March 24, 2008, the City Council enacted Ordinance 39-O-
08 by a supermajority vote (9-0), as required by Section 6-3-6-6 of the Zoning Ordinance,
attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to the
provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned
Development (the “Planned Development”) in the R1 Residential Zoning District and the
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89-O-17
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Lakeshore Historic District at 318-20 Dempster Street (the “Subject Property”), which is
legally described in Exhibit 1; and
WHEREAS, the Planned Development Ordinance approved the creation
and operation of a seven thousand twenty square feet (7,020 sq. ft.), three (3) unit
multifamily residential Planned Development at the Subject Property (the “Project”); and
WHEREAS, on August 22, 2017, the property owner for the Subject
Property, Geoffrey Bushor (the “Applicant”) requested an amendment to the Planned
Development in order to extend the timeframes to obtain a building permit to construct
the residential units and finish the last phase of the Project (the “Amendment”); and
WHEREAS, City Code Sections 6-3-5-15(A) and 6-8-1-10(A) provide for a
time period for construction of one (1) year unless the City Council approves for an
extended date by which to obtain a building permit in order to allow for a staged
development; and
WHEREAS, the City Council previously approved four (4) extensions
beyond the initial one (1) year period, the first in 2009 and subsequently in 2011, 2013
and 2015; and
WHEREAS, in order to commence construction of the residential units, the
Applicant requests an amendment to the Planned Development to provide for an
additional two (2) years to obtain a building permit to commence construction of the
residential units in the Project, revising the date to obtain a building permit to be
September 25, 2019 (the “Extension Request”); and
WHEREAS, on September 11, 2017, the Planning and Development
Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the
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89-O-17
~3~
Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it retained jurisdiction over
the Extension Request; and
WHEREAS, during said meeting, the P&D Committee received input from
the public, and carefully deliberated on the Extension Request and the Applicant was
given notice of the P&D and City Council meetings; and
WHEREAS, at its meetings of September 11, 2017 and September 25,
2017, held in compliance with the provisions of the Illinois Open Meetings Act, the City
Council considered the P&D Committee’s deliberations and recommendations, heard
public comment, made findings and considered this Ordinance 89-O-17 and the
Extension Request,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: Pursuant to the terms and conditions of this ordinance and
Sections 6-3-5-15(a) and 6-11-1-10(A)(4) of the Zoning ordinance, the City Council
hereby grants an amendment to the Planned Development Special Use Permit
previously authorized by Ordinance 39-O-08 and subsequently amended in 2008, 2011
2013, and 2015, respectively, to allow for a two (2) year time extension to the Applicant
to obtain a building permit for the limited purpose of construction of the residential units
at 318-20 Dempster Street in the Planned Development described herein.
SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council imposes the following conditions on the Special Use Permit granted for
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89-O-17
~4~
the Planned Development, which may be amended by future ordinance(s), and violation
of any of which shall constitute grounds for penalties or revocation of said Special Use
Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance:
(a) Compliance with Applicable Requirements: The Applicant shall develop
and operate the Planned Development authorized by the terms of this
ordinance in substantial compliance with the following: the terms of this
Ordinance 89-O-17; terms of Ordinance 39-O-08 and subsequently amended
in 2009, 2011, 2013 and 2015, which have not been amended by this
Ordinance; all applicable City Code requirements; the Applicant’s testimony
and representations to the P&D Committee, and the City Council; and the
approved documents on file in this case.
(b) Construction of Residential Units: The Applicant must obtain a building
permit for the construction of a three (3) unit multifamily residential Planned
Development at 318-20 Dempster Street within two (2) years (September 25,
2019). The construction shall be in compliance with all applicable City Code
restrictions, including but not limited to, the construction must be completed
within a period of twenty-four (24) months after issuance of the building
permit.
(c) Changes in Property Use: Any change as to the property’s use in the future
must be processed and approved as an additional amendment to the Planned
Development.
(d) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the
Applicant shall, at its cost, record a certified copy of this ordinance, including
all exhibits attached hereto, with the Cook County Recorder of Deeds, and
provide proof of such recordation to the City, before the City may issue any
permits pursuant to the Planned Development authorized by the terms of this
ordinance.
SECTION 4: Except as otherwise provided for in this Ordinance 89-O-17,
all applicable regulations of the Ordinance 39-O-08, the Zoning Ordinance, and the
entire City Code shall apply to the Subject Property and remain in full force and effect
with respect to the use and development of the same. To the extent that the terms
and/or provisions of any of said documents conflict with any of the terms herein, this
Ordinance 89-O-17 shall govern and control.
370 of 503
89-O-17
~5~
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant and its agents,
assigns, and successors in interest” and shall mean Geoffrey Bushor, and any and all
successors, owners, and operators of the Subject Property.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: Except as otherwise provided for in this ordinance, all
applicable regulations of the Zoning Ordinance and the entire City Code shall apply to
the Subject Property and remain in full force and effect with respect to the use and
development of the same. To the extent that the terms and provisions of any of said
documents conflict with the terms herein, this ordinance shall govern and control.
SECTION 8: All ordinances or parts of ordinances that are in conflict with
the terms of this ordinance are hereby repealed.
SECTION 9: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 10: The findings and recitals herein are hereby declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
371 of 503
89-O-17
~6~
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
372 of 503
89-O-17
~7~
EXHIBIT 1
ORDINANCE 39-O-08
373 of 503
39-0-08
AN ORDINANCE
Amending the Zoning Ordinance and Granting a Special Use for
a Residential Planned Development at 318-20 Dempster Street
in the R1 Residential Zoning and Lakeshore Historic Districts
WHEREAS,Geoffrey Bushor (the "Applicant"), owner of the
property located at 318-20 Dempster Street (the "Subject Property"), legally
374 of 503
WHEREAS,the Applicant sought approval to allow redevelopment
of the former livery stable in the rear of the Subject Property as a single family
detached dwelling with covered parking, prior to condominium conversion of the
entire Subject Property, including the double house and the new unit in the
redeveloped stable; and
WHEREAS,on January 9, 2008 and pursuant to proper notice, the
Plan Commission and the Historic Preservation Commission held a joint public
hearing on the application, case nos. ZPC 07-06 PD&T and 07 HIS-0230, heard
testimony and received other evidence, and made verbatim transcripts and
written findings; and
WHEREAS,the Plan Commission's written findings state that the
application for the proposed Planned Development meets the standards in
Section 6-3-4-5 of the Zoning Ordinance for text amendments; and
WHEREAS,creation of the Planned Development, as proposed in
the application, requires exceptions from the strict application of the Zoning
Ordinance pertaining to minimum area landscape strips, the maximum number of
dwelling units, setbacks, and building lot coverage; and
WHEREAS,the Plan Commission, with guidance from the Historic
Preservation Commission, exercised the discretionary power granted to it by
Section 6-15-11-4 of the Zoning Ordinance to grant relief to the Applicant from
the minimum area requirements for Planned Developments in Residential Zoning
Districts imposed by Section 6-8-1-10 (8)1(a) of the Zoning Ordinance, thereby
eliminating the need for an amendment to the text of said Section; and
375 of 503
WHEREAS,pursuant to Sections 6-3-6-4, 6-3-6-5, and 6-3-6-6 of
the Zoning Ordinance, the City Council may grant site development allowances
and exceptions to site development allowances that depart from and/or exceed
the normal maximum regulations established in the Zoning Ordinance, provided
that the City Council makes written findings of fact that the exceptions are
essential to achieve one or more of the public benefits described in Section
6-3-6-3 of the Zoning Ordinance; and
WHEREAS,the Plan Commission's written findings state that the
application for the proposed Planned Development meets the standards set forth
in the Zoning Ordinance for: Special Uses per Section 6-3-5-10; conditions for
Planned Developments in the R1 Zoning District per Section 6-8-1-10 (A); site
controls and standards for Planned Developments in the R1 Zoning District per
Section 6-8-1-10 (8); development allowances for Planned Developments in the
R1 Zoning District per Section 6-8-1-10 (C); and provides the public benefit
necessary to exceed site development allowances per Section 6-3-6-3; and
WHEREAS,the Plan Commission recommended the City Council
approve the application, as amended, for an amendment to the text of the Zoning
Ordinance and for a Special Use to construct the proposed Planned
Development, subject to certain conditions; and
WHEREAS,the Historic Preservation Commission granted the
Applicant a Certificate of Appropriateness to allow the creation of the proposed
Planned Development; and
376 of 503
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
Except when authorized as part of a planned development, approved
pursuant to section 6-3-6, "Planned Developments", of this title, and
involving an Evanston-designated landmark structure, not more than
one principal use shall be established on a zoning lot within the R-1,
R-2, R-3 and R-4 single-family zoning districts. For all other districts,
except where approved as a mixed use development, not more than
one principal use shall be established on a zoning lot.
377 of 503
(A)Preservation and enhancement of desirable site characteristics and open
space. The proposed Planned Development allows for the creation of a
new dwelling unit on the Subject Property, without requiring the creation of
a new structure, through the adaptive reuse of the former livery stable
(B)Preservation and enhancement of historic resources that significantly
contribute to the character of the City. The Applicant proposes to
preserve a historic structure, the former livery stable, through adaptive
reuse as a single family residential building.
(C)Use of design, landscape, or architectural features to create a pleasing
environment or other special development features. The plans for the
redevelopment of the former livery stable maintain its historic appearance
while simultaneously allowing for its rehabilitation and adaptive reuse.
(0)Provision of a variety of housing types in accordance with the City's
housing goals. The proposed Planned Development allows for a new
dwelling unit different than would normally be allowed by the Zoning
Ordinance and which may be more affordable than nearby units.
(E)Elimination of blighted structures or incompatible uses through
redevelopment or rehabilitation. The proposed Planned Development
provides for the rehabilitation and adaptive reuse of the dilapidated stable.
378 of 503
(A)To allow relief from the requirement of Section 6-8-1-10 (8)3 that, for
Planned Developments in Residential Zoning Districts, all boundaries not
immediately abutting dedicated and improved public streets, the Applicant
shall provide a transition landscaped strip of at least ten feet (10')
consisting of vegetative screening, fencing, or decorative walls.
(B)To allow three (3) dwelling units on the Subject Property. The Zoning
Ordinance allows one (1) dwelling unit on the Subject Property. Section 6-
8-1-10 (C)2a allows for a site development allowance of zero (0) additional
dwelling units.
(C)To allow two (2) of the dwelling units be setback fourteen and twenty-two
hundredths feet (14.22') from the side yards and one (1) dwelling unit
setback zero feet (0') from the side and rear yard line. Section 6-8-2-8
establishes a variety of yard and setback requirements in the R1 Zoning
District. Section 6-8-1-10 (C)3 allows for a site development allowance to
permit the location and placement of buildings may vary from that
otherwise permitted in the residential districts, provided that no dwelling be
closer than fifteen feet (15') from any street or development boundary line
and that no two (2) residential buildings be closer than twelve feet (12') to
each other within the Planned Development.
(0)To allow a maximum building lot coverage of fifty-seven and nine-tenths
percent (57.9%). Section 6-8-2-7 sets the maximum lot coverage in the
R1 district at thirty percent (30%). Section 6-8-1-10 (C)4(a) allows for a
site development allowance of an additional ten percent (10%), yielding a
total of forty percent (40%).
(A)Development and use of the Subject Property shall be in substantial
compliance with all applicable legislation, with the testimony and
representations of the Applicant to the Historic Preservation Commission,
the Plan Commission, the Planning and Development Committee, and the
City Council, and with the approved plans and documents on file in
this case.
379 of 503
SECTION 7: That, except as otherwise provided for in this
Ordinance, all applicable regulations of the Zoning Ordinance and the entire City
Code shall apply to the Subject Property and remain in full force and effect with
respect to the use and development of the same.
SECTION 8: That the Applicant shall record a certified copy of this
Ordinance, at its cost, including all Exhibits attached hereto, with the Cook
County Recorder of Deeds, before the City may issue any permits related to the
creation of the proposed Planned Development hereby authorized.
SECTION 9: That, when necessary to effectuate the terms,
conditions, and purposes of this Ordinance, "Applicant" shall read as "Applicant's
agents, assigns, and successors in interest."
SECTION 10:That if any provision of this Ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
Ordinance that can be given effect without the invalid application or provision,
and each invalid provision or invalid application of this Ordinance is severable.
SECTION 11:That all ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 12:That this Ordinance shall be in full force and effect
from and after its passage, approval, and publication in the manner
provided by law.
380 of 503
Introduced:V\l.tl.t-<-l, /(<,2008
AdoPted:J1ttt,uJ~ :)'/,2008
rbert D. Hill
First Assistant Corporation Counsel
381 of 503
LOT 1 AND 2 in D.H. WHEELER's SUBDIVISION OF LOTS 22, 23 AND 34 in
BLOCK 74 IN VILLAGE OF EVANSTON AS PER PLAT RECORDED IN THE
RECORDER'S OFFICE OF COOK COUNTY, ILLINOIS, IN BOOK 3 OF PLATS
PAGE 38 AS DOCUMENT 68471 IN COOK COUNTY, ILLINOIS.
382 of 503
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ARCHITlECT
1234 SHERMAN AVENUE
EVANSTON. ILUNOIS 60102tal. (lH11W;l-3JSU fin: ($41) J6t1.4Gnm!(841, .J()-Jlt.~
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AmendruelU for
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Evanston Illinois
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383 of 503
".,,""''''.~,-"" BUSHOR STABLE REMODELING
318/310 DEMPSTER AVENUE
EVANSTON,lU1NOIS 60202
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384 of 503
BUSHOR STABLE REMODELING
318/320 DEMPSfliRAVENUE
EVANSTON, ilLINOIS 60202
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385 of 503
CENTRAL LAW GROUP
A t t o rn e y s a t L a w | P.C.
2822 Central Street, Suite
300 Tel (847) 866-0124
Evanston, IL 60201 Fax (847) 866-0111
ANDREW D. WERTH
adw@centrallawgroup.net
MARY N. FRENZEL
mnf@centrallawgroup.net
LINDA P. VALENTI
lpv@centrallawgroup.net
August 28, 2017
Scott A. Mangum, AICP
Planning and Zoning Administrator, Division Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Re: 318-320 Dempster Street, Evanston, IL 60202
Dear Mr. Mangum,
Please be advised that we represent the applicant, Geoffrey T. Bushor, for the special
use/planned development of the property at 318-320 Dempster Street, Evanston, Illinois, which
includes the renovation and rehabilitation of the former livery stable (“Project”). We are
requesting an extension of the time for completion of the Project through September 30, 2019.
In order to restore the integrity of the structure and transform the stable into a livable and
relevant residence for modern day Evanston, Mr. Bushor has contracted Trillium Dell
Timberworks. Based on their consultation, our client and his architect will need to prepare new
engineering and structural plans. Enclosed is a summary and proposal from Trillium Dell
Timberworks. I am also enclosing:
• City Council Regular Meeting minutes dated June 8, 2015 granting the extension for the
Project
• Planning & Development Committee Meeting Minutes of May 26, 2015 recommending
the adoption of Ordinance 59-O-15 granting a two-year extension for the Project
• extension request letter dated April 16, 2015 requesting an extension and including a
summary with dates and correspondence for the Project.
Mr. Bushor remains very enthusiastic about the Planned Development of 318-320 Dempster
Street. He appreciates the substantial support that the project has received from the City Council
in the past and he looks forward to completion of restoring and updating this historical property
to twenty first century standards of living.
Very truly yours,
Andrew D. Werth
cc: Geoffrey T. Bushor and Mary Griswold
Johanna Leonard, Director of Community Development, City of Evanston
Melissa Wynne, Alderman, Third Ward, City of Evanston
386 of 503
For City Council meeting of September 11, 2017 Item P3
Ordinance 91-O-17 Application for a Special Use for the expansion of a Retirement Home
and Major Zoning Relief for a One-Story Addition and Patio at 120 Dodge Ave.
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Director of Community Development
Scott Mangum, Planning and Zoning Administrator
Melissa Klotz, Zoning Planner
Subject: Ordinance 91-O-17, Granting a Special Use for the Expansion of a
Retirement Home and Major Zoning Relief for a One-Story Addition and
Patio at 120 Dodge Ave., Dobson Plaza
Date: August 31, 2017
Recommended Action
The Zoning Board of Appeals and City staff recommend adoption of Ordinance 91-O-17
granting special use approval for the expansion of an existing Retirement Home,
Dobson Plaza, and major zoning relief for a one-story addition and patio with 46.8%
building lot coverage where 40% is allowed, 85.4% impervious surface coverage where
55% is allowed, a 1.2’ front yard (Dobson St.) setback where 27’ is required, a .9’ street
side yard (Dodge Ave.) setback where 15’ is required, and a patio in the front yard
where patios are only permitted in rear yards, at 120 Dodge Ave. The applicant has
complied with all other zoning requirements, and meets all of the standards for special
use and major variation in the R4 General Residential District. Alderman Rainey
recommends suspension of the rules for Introduction and Action at the September 11,
2017 City Council meeting.
Livability Benefits
Built Environment: Provide People-Friendly Streets, Buildings, Parks, & Neighborhoods
Education, Arts & Community: Support Vibrant, Connected & Diverse Culture
Health & Safety: Support Strong & Safe Communities
Summary
120 Dodge Ave. is located at the southwest corner of Dodge Ave. and Dobson St. in the
R4 General Residential District, and is surrounded by single family homes to the north,
east, and west, and commercial and multifamily residential uses to the south. Dobson
Plaza operated under a special use for a Nursing Home approved in 1965, which was
Memorandum
387 of 503
modified and expanded over time into a special use for a Retirement Home for 94 beds,
most recently approved in 2006 by Ordinance 20-O-06. Ordinance 20-O-06 also
approved a one-story addition including zoning relief for building lot coverage,
impervious surface coverage, a front yard setback, and street side yard setback. The
proposed addition was never built therefore Ordinance 20-O-06 expired. The applicant
now requests the same zoning relief for an addition proposed in the exact same
footprint as was previously approved, as well as a front yard patio.
The applicant requests the following zoning relief:
Variations
Requested
Zoning Ordinance
Requirement
Existing on
Property
Granted in
2006
Current
Proposal
Front Yard Setback
(Dobson St.) 27’ 26.5’ 1.2’ 1.2’
Street Side Yard
Setback (Dodge Ave.) 15’ 5.9’ .9’ .9’
Building Lot Coverage 40% 40.1% 46.8% 46.8%
Impervious Surface
Coverage 55% 77.4% 81.6% 85.4%
Patio in Front Yard Patios in Rear Yard
Only none none Patio in
Front Yard
The addition features two rooms, one of which is a recreation room that will be used for
congregating space for group activities such as family visits and religious services, while
the other space is a sunroom that will allow residents who may not be able to venture
outside to enjoy outdoor views from a safe, enclosed space. The facility currently lacks
ADA accessible recreation space, which is needed for residents that require wheelchair
access and will be remedied by the proposed addition.
The addition is the minimum size necessary to accommodate the needs of the facility
and provide enough space for groups of people for recreational activities and
gatherings. The addition will feature a standing-seam metal roof to match the existing
building. The sunroom is largely glass, with metal paneling near the roofline. The
recreation room will feature brick cladding to match the existing building.
388 of 503
The applicant also requests an outdoor patio area in the front yard adjacent to Dobson
St. Patios are only permitted in a rear yard, so zoning relief is necessary. There
currently is no outdoor congregating area for residents, and there is no compliant
location available on the property to locate a patio. The proposed patio area features
concrete sidewalks that are needed to ensure ADA accessibility and easy maintenance,
and brick pavers on circular patio areas. The applicant worked with staff to reduce the
impervious surface coverage on the property to the minimum necessary to achieve a
usable, ADA accessible outdoor area for residents.
Although the patio and sidewalk area increases the impervious surface coverage to
85.4% where a maximum 55% is allowed, staff supports the increased impervious,
which has been analyzed by the Public Works Agency, because the building has
downspouts directly connected to their sewer service and is also adjacent to the relief
overflow sewer. The Zoning Board of Appeals requested civil engineering as a condition
of approval to ensure adequate stormwater management as part of the building permit
process.
Although the proposed addition increases the size of the building, it does not increase
the bed count, number of residents, or number of employees and therefore does not
increase the required parking. There will be no increase in use or increased impact on
surrounding properties, and the addition, patio area, and substantial landscaping will
improve the aesthetics of the property and therefore benefit the neighborhood. Several
members of the public raised concerns and objections to the proposal at the Zoning
Board of Appeals meeting.
Comprehensive Plan
The Comprehensive General Plan identifies the need for housing units for elderly
residents and those with special needs as important components of the city’s housing
stock. Additionally, the Plan specifies a goal of maintaining and enhancing the
desirability and range of choice that the housing stock offers Evanston residents. While
Dobson Plaza is not a traditional single family or multifamily residence, it serves as
housing stock for aging residents that also deserve quality and desirable living
situations.
389 of 503
Legislative History
August 15, 2017: The ZBA recommended unanimous approval of the special use and
variations with the following conditions:
1. Applicant must provide professional engineering opinion regarding drainage
prior to City Council approval.
2. City’s engineer must review drainage when the permit is submitted and agree
that additional water flow off of the property due to the additional impervious
area will not impact neighbors.
3. 10 parking spaces at the facility shall be dedicated and marked as employee
parking only, and the employees shall be required to use those parking spaces
rather than street parking.
4. The storage container "POD" shall be removed prior to FCO or within 7 months
of the permit issuance, or within 7 months of the date of City Council approval
if a permit is not issued.
5. Substantial compliance with the documents and testimony on record.
Attachments
Proposed Ordinance 91-O-17
August 15, 2017 Draft ZBA Meeting Minutes Excerpt
ZBA Findings
Stormwater Assessment (provided by Applicant)
Link to August 15, 2017 ZBA Packet
https://www.cityofevanston.org/home/showdocument?id=25720
390 of 503
8/31/2017
91-O-17
AN ORDINANCE
Granting a Special Use and Major Variations to Allow Expansion of a
Retirement Home at 120 Dodge Avenue in an R4 General Residential
Zoning District
(Dobson Plaza, Inc.)
WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 15,
2017, pursuant to proper notice, to consider case no. 17ZMJV-0063, an application filed
by Dobson Plaza, Inc. (the “Applicant”), owner of the property legally described in
Exhibit A, attached hereto and incorporated herein by reference, commonly known as
120 Dodge Avenue (the “Subject Property”) and located in the R4 General Residential
Zoning District, for a Special Use Permit to expand, pursuant to Subsection 6-10-3-3 of
the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), an existing
Retirement Home, “Dobson Plaza,” on the Subject Property and major variations for a
one-story addition and patio; and
WHEREAS, the Applicant requests the following Major Variations:
(A) The Applicant requests 46.8% building lot coverage where a maximum of 40%
building lot coverage is allowed on the Subject Property;
(B) The Applicant requests 85.4% impervious surface area coverage where a
maximum 55% surface area coverage is allowed on the Subject Property; and
(C) The Applicant requests a 1.2 foot front yard setback where a twenty seven foot
front yard setback is required on the Subject Property;
(D) The Applicant requests a .9 foot street side yard setback where a fifteen foot
setback is required on the Subject Property; and
391 of 503
91-O-17
~2~
(E) The Applicant requests a patio in the front yard where patios are only permitted
in the rear yard on the Subject Property; and
WHEREAS, the ZBA, after hearing testimony and receiving other evidence,
made a written record and written findings that the application for a Special Use Permit for
the expansion of a Retirement Home and Major Variations met the standards for Special
Uses in Section 6-3-5-10 and 6-3-8-12 of the Zoning Ordinance and recommended City
Council approval thereof; and
WHEREAS, at its meeting of September 11, 2017, the Planning and
Development Committee of the City Council (“P&D Committee”) considered the ZBA’s
record and findings and recommended the City Council accept the ZBA’s
recommendation and approve the application in case no. 17ZMJV-0063; and
WHEREAS, at its meeting of September 11, 2017, the City Council
considered and adopted the respective records, findings, and recommendations of the
ZBA and P&D Committee, as amended,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby adopts the P&D Committee’s
records, findings, and recommendations, and hereby approves, pursuant to Subsection
6-3-8-10(D) of the Zoning Ordinance, the Special Use Permit for an extension of a
Retirement Home and the Major Variations on the Subject Property as applied for in
case no. 17ZMJV-0063.
392 of 503
91-O-17
~3~
SECTION 3: The Major Variation approved hereby is as follows:
(A) Approval to permit a maximum 46.8% building lot coverage on the Subject
Property. City Code Section 6-8-5-6 allows a maximum of 40% building lot
coverage on the Subject Property;
(B) Approval to permit a maximum 85.4% impervious surface area coverage on the
Subject Property. City Code Section 6-8-5-9 allows a maximum 55% surface
area coverage on the Subject Property;
(C) Approval to permit a 1.2 foot front yard setback on the Subject Property. City
Code Section 6-8-5-7(B)(1) requires a twenty seven foot front yard setback on
the Subject Property;
(D) Approval to permit a .9 foot street side yard setback on the Subject Property.
City Code Section 6-8-5-7(B)(2) requires a fifteen foot setback on the Subject
Property; and
(E) Approval to have a patio in the front yard on the Subject Property. Table 4A-10
of City Code Section 6-4-6-3 only permits patios in the rear yard on the Subject
Property.
SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance,
the City Council hereby imposes the following conditions on the Applicant’s Special Use
Permit and Major Variations, violation of any of which shall constitute grounds for
penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of
the Zoning Ordinance:
A. Compliance with Applicable Requirements: The Applicant shall develop and
use the Subject Property in substantial compliance with: all applicable legislation;
the Applicant’s testimony and representations to the ZBA, the P&D Committee,
and the City Council; and the approved plans and documents on file in this case.
B. Employee Parking: The Applicant must dedicate and mark ten (10) parking
spaces at the facility as employee parking only. The employees are required to
use parking spaces provided by the Applicant and must not utilize street parki ng.
C. Professional Engineering Opinion: The Applicant must provide a professional
engineering opinion regarding drainage prior to building permit issuance.
D. Stormwater Drainage Review: The Applicant agrees to allow the City Engineer
to review stormwater drainage when the permit is submitted. Any additional
water flow off of the property due to the additional impervious area must not
impact neighbors.
393 of 503
91-O-17
~4~
E. Storage Container: The “POD” storage container must be removed prior to
Final Certificate of Occupancy or within seven (7) months of building permit
issuance, or within seven (7) months of the City Council approval date if a permit
is not issued.
F. Recordation: Before it may operate the Special Use authorized by the terms of
this ordinance, the Applicant shall record, at its cost, a certified copy of this
ordinance with the Cook County Recorder of Deeds.
SECTION 5: When necessary to effectuate the terms, conditions, and
purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns,
and successors in interest.”
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
SECTION 7: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 8: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 9: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
394 of 503
91-O-17
~5~
Introduced: _________________, 2017
Adopted: ___________________, 201 7
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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91-O-17
~6~
EXHIBIT A
LEGAL DESCRIPTION
LOT A DOBSON PLAZA CONSOLIDATION OF LOTS 1, 2, 3, 4 AND 5 IN BLOCK 4 IN
W. HAYDEN BELL’S HOWARD DODGE SUBDIVISION OF THE SOUTH 1/2 OF THE
SOUTH EAST 1/4 OF THE NORTHWEST 1/4, EXCEPTING THE SOUTH 2.572 CHAINS
THEREOF, OF SECTION 25, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE
THIRD PRINCIPAL MERIDIAN, (EXCEPT THE EAST 7 FEET THEREOF TAKEN FOR
WIDENING OF DODGE AVENUE), IN COOK COUNTY, ILLINOIS.
PINs: 10-25-113-043-0000
10-25-220-015-0000
COMMONLY KNOWN AS: 120 Dodge Avenue, Evanston, Illinois.
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Page 1 of 4
Zoning Board of Appeals
DRAFT NOT APPROVED
MEETING MINUTES EXCERPT
ZONING BOARD OF APPEALS
Tuesday, August 15, 2017
7:00 PM
Civic Center, 2100 Ridge Avenue, Council Chambers
Members Present: Myrna Arevalo, Scott Gingold, Lisa Dziekan, Mary Beth Berns
Members Absent: Mary McAuley, Kiril Mirintchev, Violetta Cullen
Staff Present: Melissa Klotz, Scott Mangum
Presiding Member: Mary Beth Berns
Declaration of Quorum
With a quorum present, Chair Berns called the meeting to order at 7:00 pm.
Old Business
New Business
120 Dodge Avenue ZBA 17ZMJV-0063
Dobson Plaza Inc., property owner, applies for a special use permit to expand an
existing Retirement Home, Dobson Plaza, and to request major zoning relief for a one-
story addition and patio, in the R4 General Residential District. The applicant proposes
to expand an existing Retirement Home where a special use is required for a
Retirement Home (Zoning Code Section 6-8-5-3), major zoning relief for 46.8% building
lot coverage where a maximum 40% is allowed (Zoning Code Section 6-8-5-6) and
where 40.1% currently exists, 85.4% impervious surface coverage where a maximum
55% is allowed (Zoning Code Section 6-8-5-9) and 77.4% currently exists, a 1.2’ front
yard (Dobson St.) setback where 27’ is required (Zon ing Code Section 6-8-5-7-B-1) and
26.5’ currently exists, a .9’ street side yard (Dodge Ave.) setback where 15’ is required
(Zoning Code Section 6-8-5-7-B-2) and 5.9’ currently exists, and a patio in the front yard
(Dobson St.) where patios are only permitted in rear yards (Zoning Code Section 6-4-6-
3-Table 4A-10). The requested special use and similar major zoning relief was
previously approved in Ordinance 20-O-06, adopted February 27, 2006, which is now
expired. The Zoning Board of Appeals makes a recommendation to City Council, the
determining body for this case.
Ms. Klotz read the case into the record.
Charlotte Kohn, property manager, explained:
● Property features an existing Retirement Home, Dobson Plaza, which has
operated for decades.
● Addition was previously approved but the addition was never constructed and the
approval has now expired.
● Addition will expand the day room for patients so that adaptive equipment such
as wheelchairs, walkers, and recliners can fit in the space.
● Current day room is approximately 10’ x 10’.
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Page 2 of 4
Zoning Board of Appeals
● Patients typically live at Dobson Plaza for a minimum of five years.
Monica Jelska, architect, noted:
● Addition has storefront glass to provide feel and view of the outdoors for patients.
● Extensive landscaping along Dobson will improve streetscape and provide an
accessible outdoor area for patients.
● Existing building is 3 stories, 24,000 sq. ft. with a metal roof.
● Proposed addition is 1,785 sq. ft. and is the identical footprint of the previous
approval (plus the patio).
● Proposed height of addition is slightly shorter than previous approval, at 15’.
Mr. Gingold asked the applicant to address the requested impervious surface and
stormwater management, and Ms. Kohn responded:
● Water on the property currently drains into the building, which has 3 sump
pumps.
● A professional assessed the drainage for the proposed addition and found no
issues.
Chair Berns noted civil engineering review will be required in the permit process. The
City drainage engineer will require other ways of containing runoff if necessary. Mr.
Gingold responded that civil engineering and a drainage plan should be required as a
condition of approval.
Ms. Jelska further explained:
● Addition will provide a modern update to the building.
● Patio hardscape is pavers, with concrete walks for better ADA accessibility.
● The two additional rooms are connected by a small hallway/vestibule.
● ADA accessibility to the patio area is achieved by exiting the building at the main
entrance where the ramp is, following the public sidewalk down Dodge and onto
Dobson, and then into the patio area, which is what is done to access the small
outdoor space that currently exists.
Adrianna Carter, 1924 Dobson St., stated Dobson Plaza is already out of compliance.
With the 1985 approval, they agreed employees wouldn’t park on the street, but they
park on Dobson and create parking issues for the neighborhood. There has been an
unsightly shipping container on the property for 20 years. Elderly people are pushed in
wheelchairs down the street on Dobson whenever the sidewalk is obstructed by
overgrown landscaping or other patients in wheelchairs. Additional neighbors agreed.
Mr. Gingold asked staff how to address previous conditions from the 1985 approval, and
Ms. Klotz explained the current request triggers a new special use since the addition
increases the intensity of the use, so new conditions may be imposed on the new
special use to replace any previous conditions.
Ms. Kohn stated she has spoken to neighbors about the street parking and it is not
employees of Dobson Plaza who create the problem. The facility has 8 employees for
the night shift and only 10 employees drive to work during the day. Most employees
use public transportation. There is parking for 23. Employees and visitors use the
parking lot. Vehicles from the apartment building on Howard St. park on the street so
they do not have to pay to park in their garage, which is what causes the neighborhood
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Page 3 of 4
Zoning Board of Appeals
parking issue. Mr. Gingold responded that a condition should be imposed to require the
area with 10 parking spaces as employee only parking to ensure employees do not park
on the street. Ms. Kohn felt the condition would not be necessary but agreed to it.
Ms. Kohn explained the shipping container was placed on the property in 2007 in
preparation for the addition, but since the addition was not constructed the container
has remained. It will be removed as soon as the addition is completed. Construction is
anticipated to take 6 months.
Ms. Kohn also noted there is no landscaping from Dobson Plaza that overhangs or
blocks the public sidewalk, and that employees do not push patients down the street.
Ms. Kohn also stated patients won’t sit in wheelchairs blocking the sidewalk any more
since they will have a nicely landscaped patio area. Chair Berns stated residents should
call 311 if City landscaping needs to be trimmed.
The ZBA entered deliberation.
Mr. Gingold explained the big issue is the increased impervious surface on the property
and whether that will affect drainage. As long as there is a condition for engineering
approval with the conclusion there will be no increased stormwater on adjacent
properties, the variation is acceptable. The special use should include a condition that
10 of the parking spaces be dedicated as employee only parking. The storage
container should be conditioned so that it must be removed from the property upon
completion of the addition or within a certain timeframe if the addition is not constructed.
Chair Berns agreed and noted the patio and garden area will help get patients off of the
public sidewalk and will be more aesthetically pleasing for both patients and neighbors.
Ms. Dziekan agreed with Mr. Gingold’s and Chair Berns’ comments and noted it is a
tight site so the drainage condition makes sense.
The standards for variation were addressed:
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
Mr. Gingold motioned to recommend approval of the variations, which was seconded by
Ms. Arevalo and unanimously approved with the following conditions:
1. Applicant shall provide the engineering opinion already obtained regarding
drainage on the property.
2. The City’s civil engineer shall review the proposal and provide agreement that the
additional water flow off of the property with not impact neighboring properties.
3. Substantial compliance with the documents and testimony on record.
The standards for special use were addressed:
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Page 4 of 4
Zoning Board of Appeals
1. Yes
2. Yes
3. Yes
4. Yes
5. Yes
6. Yes
7. Yes
8. Yes
9. Yes
Mr. Gingold motioned to recommend the special use, which was seconded by Ms.
Dziekan and unanimously approved with the following conditions:
1. 10 off-street parking spaces shall be dedicated and marked as employee only
parking and Dobson Plaza employees shall be required to use those parking spaces
instead of street parking.
2. The storage container must be removed prior to FCO, or within 7 months of the
permit issuance date, or within 7 months of City Council approval if a permit is not
obtained.
3. Substantial compliance with the documents and testimony on record.
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
FF II NN DD II NN GG SS
FOR STANDARDS OF
SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS
In the case of
After conducting a public hearing on August 15, 2017, the Zoning Board of Appeals
makes the following findings of fact, reflected in the audio-visual recording of the
hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the
Zoning Ordinance:
Standard Finding
(A) It is one of the special uses specifically
listed in the zoning ordinance;
___X__Met _____Not Met
Vote 4-0
(B) It is in keeping with purposes and policies of
the adopted comprehensive general plan
and the zoning ordinance as amended from
time to time;
___X___Met _____Not Met
Vote 4-0
(C) It will not cause a negative cumulative
effect, when its effect is considered in
conjunction with the cumulative effect of
various special uses of all types on the
immediate neighborhood and the effect of
the proposed type of special use upon the
city as a whole;
___X___Met _____Not Met
Vote 4-0
(D) It does not interfere with or diminish the
value of property in the neighborhood; ___X___Met _____Not Met
Vote 4-0
(E) It can be adequately served by public
facilities and services ___X___Met _____Not Met
Vote 4-0
Case Number: 17ZMJV-0063
Address or
Location:
120 Dodge Ave.
Applicant: Dobson Plaza Inc., property owner
Proposed
Special Use:
Expansion of an existing Retirement Home, Dobson Plaza, in the R4
General Residential District
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P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org
Community Development Department www.cityofevanston.org/zoning
2100 Ridge Ave., Rm. 3202 Evanston, IL 60201
(F) It does not cause undue traffic congestion;
___X___Met _____Not Met
Vote 4-0
(G) It preserves significant historical and
architectural resources; __X__Met _____Not Met
Vote 4-0
(H) It preserves significant natural and
environmental features; and __X___Met _____Not Met
Vote 4-0
(I) It complies with all other applicable
regulations of the district in which it is
located and other applicable ordinances,
except to the extent such regulations have
been modified through the planned
development process or the grant of a
variation.
___X___Met _____Not Met
Vote 4-0
and based upon these findings, and upon a vote
__4__ in favor & __0__ against
Recommends to the City Council
_____ approval without conditions
_____ denial of the proposed special use
__x__ approval with conditions specifically:
1. 10 off-street parking spaces shall be dedicated and marked as employee only
parking and Dobson Plaza employees shall be required to use those parking
spaces instead of street parking.
2. The storage container must be removed prior to FCO, or within 7 months of
the permit issuance date, or within 7 months of City Council approval if a
permit is not obtained.
3. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
___X__ Mary Beth Berns __X__ ____
___X___ Myrna Arevalo __X__ ____
___X___ Scott Gingold __X__ ____
_______ Violetta Cullen _____ ____
___X___ Lisa Dziekan __X__ ____
_______ Mary McAuley _____ ____
_______ Kiril Mirintchev _____ ____
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FF II NN DD II NN GG SS
FOR STANDARDS OF
VV AA RR II AA TT II OO NN SS
In the case of
After conducting a public hearing on August 15, 2017, the Zoning Board of Appeals
makes the following findings of fact, based upon the standards for major variances
specified in Section 6-3-8-12 of the City Code:
Standard Finding
(A) The requested variation will not have a
substantial adverse impact on the use,
enjoyment or property values of adjoining
properties;
___X___Met _____Not Met
4-0
(B) The requested variation is in keeping with
the intent of the zoning ordinance;
___X___Met _____Not Met
4-0
(C) The alleged hardship or practical difficulty is
peculiar to the property;
___X___Met _____Not Met
4-0
(D) The property owner would suffer a particular
hardship or practical difficulty as
distinguished from a mere inconvenience if
the strict letter of the regulations were to be
carried out;
___X___Met _____Not Met
4-0
Case Number: 17ZMJV-0063
Address or
Location:
120 Dodge Ave.
Applicant: Dobson Plaza Inc., property owner
Proposed
Zoning Relief:
46.8% building lot coverage where 40% is allowed, 85.4%
impervious surface coverage where 55% is allowed, 1.2 ’ front yard
(Dobson St.) setback where 27’ is required, .9’ street side yard
setback (Dodge Ave.) where 15’ is required, patio in the front yard
where patios are only permitted in rear yards
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(E) The purpose of the variation is not based
exclusively upon a desire to extract
additional income from the property; or there
is a public benefit;
___X___Met _____Not Met
4-0
(F) The alleged difficulty or hardship has not
been created by any person having an
interest in the property;
__X___Met _____Not Met
4-0
(G) The requested variation is limited to the
minimum change necessary to alleviate the
particular hardship or practical difficulty
which affects the property;
__X___Met _____Not Met
4-0
and, based upon these findings, and upon a vote of
__4__ in favor & __0__ against
recommends to the City Council
__X___ approval with conditions
_____ denial
1. Applicant shall provide the engineering opinion already obtained regarding
drainage on the property.
2. The City’s civil engineer shall review the proposal and provide agreement that
the additional water flow off of the property with not impact neighboring
properties.
3. Substantial compliance with the documents and testimony on record.
Attending: Vote:
Aye No
_____ Violetta Cullen ____ ____
__X__ Mary Beth Berns _X__ ____
__X__ Lisa Dziekan _X__ ____
_____ Kiril Mirintchev ____ ____
__X__ Scott Gingold _X__ ____
__X__ Myrna Arevalo _X__ ____
_____ Mary McAuley ____ ____
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August 30, 2017
Mr. David Schoning AIA
ML Group
3424 Oakton Street
Skokie, IL 60076
Subject: Dobson Plaza
Evanston, Illinois
Dear Dave
In accordance with your request, Dave Johnson and Associates, Ltd. reviewed the stormwater
runoff impact of the proposed 1,785 SF addition to Dobson Plaza. The site is currently improved
with a 3 story building, parking lot and associated appurtenances. The area where the proposed
addition is situated is partially impervious with a concrete patio and walk. The net new
impervious area on the site, after the proposed addition, is 1,215 SF.
The area of proposed addition is at the south east corner of Dobson Street and Dodge Street.
Under both existing and proposed conditions, the portion of the site impacted drains northerly
and easterly into Public Right of Way where it is collected by a public storm sewer system.
There is an inlet located at the southeast corner of Dobson and Dodge and also an inlet on
Dobson just east of the alley which separates this parcel with the existing residential homes.
The following summarizes the site storm sewer analysis
Condition Site Run Off 100 Year Flow
Area Coefficient
Existing 0.35 Acres 83.8 2.94 CFS
Proposed 0.35 Acres 87.7 3.08 CFS
The net increase in flow at the 100 year storm event is 0.14 CFS.
The stormwater review was based on a 10 minute time of concentration and a corresponding 100
year rainfall intensity of 10.02 inches per hour. Exhibits and stormwater calculations are
attached.
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Conversations with the City of Evanston Engineering Department indicate that there are no
reports of surface flooding in the area or of storm sewer pipe capacity concerns.
Based on our findings and conversations with the Engineering Department, we do not feel the
proposed addition with have any impact on the surrounding residential areas.
Please call if you have any questions or wish to discuss the project in further detail.
Very truly yours,
DAVE JOHNSON & ASSOCIATES, LTD.
W. David Johnson P.E., R.L.S.
President
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DOBSON PLAZA STORM CALCULATIONS
LOT AREA 15,274 SF
EXISTING IMPERVIOUS 11,838 SF
POST CONST IMPERVIOUS 13,053 SF
NET NEW IMPERVIOUS 1,215 SF
RUN OFF COEFFIEIENT
EXISTING
IMPERVIOUS 11,838 X 0.95 11,246.1
PERVIOUS 3,436 X 0.45 1,546.2
TOTALS 15,274 12,792.3
C= 83.8
PROPOSED
IMPERVIOUS 13,053 X 0.95 12,400.4
PERVIOUS 2,221 X 0.45 997.5
TOTALS 15,274 13,399.85
C= 87.7
100 YEAR FLOW RATES
EXISTING
Q 100 = .838 X 10.02 X 0.35 = 2.94 CFS
POST CONSTRUCTION
Q 100 = .877 X 10.02 X 0.35 = 3.08 CFS
NET INCREASE 0.14 CFS
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For City Council meeting of September 11, 2017 Item P4
Ordinance 92-O-17, Zoning Text Amendment – Parking Requirements in TOD
For Introduction
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Katie Knapp, Transportation and Mobility Coordinator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 92-O-17
Zoning Ordinance Text Amendment
Reduction of Parking Requirements in TOD Areas and TOD Parking Study
Date: August 31, 2017
Recommended Action:
The Plan Commission and staff recommend adoption of Ordinance 92-O-17, amending
the Zoning Ordinance Text to reduce the parking requirements for residential uses in
Transit Oriented Development (TOD) areas, based on the Evanston Transit Oriented
Development Parking Study completed by Sam Schwartz Engineering and Duncan
Associates. The proposal would modify the parking requirements for residential
developments in TOD areas to more accurately reflect vehicle ownership rates.
Specifically:
Parking
Requirements
(per dwelling unit)
Existing
(In TOD and
outside TOD)
Proposed
In TOD Areas Outside TOD Areas
(no change)
Single-family
Dwelling
2 2 2
Single-family
attached and two-
family dwellings
1.5 1.5 1.5
Studio-1BD 1.25 .55 1.25
2BD 1.5 1.10 1.5
3BD 2 1.65 2
Livability Benefits
Reduce Environmental Impact: Reduce greenhouse gas emissions
Provide People-Friendly Streets, Buildings, Parks and Neighborhoods: Promote diverse
transportation modes
Memorandum
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Background
In 2015, the City applied for and was awarded a grant from the Regional Transportation
Authority (RTA) through its Community Planning Program in order to examine parking
regulations in Metra and CTA transit-served areas. The grant award did not require any
financial commitment from the City other than staff time to assist with the project. The
RTA staff and its consultants (Center for Neighborhood Technologies (CNT), Sam
Schwartz Engineering and Duncan Associates) were assigned to prepare a TOD
Parking Study evaluating parking requirements, parking demand and parking usage in
Transit Oriented Development (TOD) areas across the City as well as local and national
parking regulation trends and statistics to determine if any changes to the current
parking requirements need to be made in the zoning ordinance.
The study (attached) analyzed current parking regulations, data from City parking
garages, parking data for recent developments and a peer city comparison. It then
identified short term and long term improvements to encourage transit use, track
parking space use and adjust parking requirements in areas around transit stations. The
Evanston TOD recommendations would be used for Zoning Ordinance amendments,
evaluation of city processes related to parking and during evaluation of proposed private
developments.
TOD Study Findings
Evanston is well-served by both CTA and Metra rail lines, with a combined total of 11
transit stations. The City has made concerted efforts in encouraging denser, more
walkable development near these transit stops in recent years, pushing for increased
inclusion of car-sharing spaces, bicycle parking, Divvy expansion in the City and
sponsorship or contributions to Divvy program. When looking closely at parking
requirements in TOD areas, the study recognized that while the current parking
requirements may be well suited in more residential areas away from transit stops, they
often lead to underutilized parking spaces in TOD areas. This is also evidenced by the
recent development E2, located at 1881 Oak Avenue, requesting and being approved
for an adjustment to their planned development which allows up to 25% of the existing
parking spaces to be leased by the public. Currently, the average utilization of the
parking spaces for that development, which was constructed with one space per unit, is
less than 50%.
Based on the local and national research, as well as statistics and analysis of parking
data within Evanston’s designated TOD areas (as outlined by the Inclusionary Housing
Ordinance, which range from 1/8 to 1/4 of a mile from transit stops, maps attached), the
study concludes that actual parking and transportation usage in Evanston’s TOD areas
mirror national trends of reduced personal car ownership and usage; however, the
current parking requirements do not reflect changes in multi-modal transportation trends
nor actual parking usage observed in recent residential and mixed-use developments
located within those TOD areas.
Study Recommendations
Based on the analysis of the existing regulations, parking data, and broader TOD trends
in peer and larger cities, the Study includes a list of recommendations for the City to
consider which are summarized below:
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Short term projects:
● Modify parking requirements based on the number of bedrooms in a unit, taking
into account the average number of vehicles owned per bedroom (0.55 per
bedroom, as proposed below).
● As an alternative to implementing parking requirements per bedroom, for
simplicity the City could eliminate the reference to unit size in the Zoning
Ordinance and require 1.0 space per unit for residential developments,
regardless of unit size.
● Allow developers to propose further reductions on a case-by-case basis. These
reductions must be supported by parking studies and market research, as well as
Transportation Demand Management (TDM) strategies/programs. This can
include providing car-share vehicles, bike share stations, transit passes, or other
incentives.
● Require a multi-modal transportation study for all planned developments within a
TOD.
● Require all planned developments that are granted a parking variance to provide
vehicle ownership data to the City on an annual basis, up to five years after the
occupancy permit is issued, to ensure the parking demand does not exceed the
supply or negatively impact the adjacent streets.
● For planned developments over 100 units that request a parking variation, a
transportation demand management plan must be provided that establishes
mode split goals that align with the City’s goals and how they will be achieved.
● Encourage shared parking approaches to further reduce residential parking
requirements in mixed-use developments if parking will in fact be shared.
● Consider establishing and implementing an impact fee, escrow payments, or fee-
in-lieu of parking policy for incoming development reviews and proposed
construction projects.
Long term projects:
● Conduct a comprehensive parking study of off-street facilities, both public and
private, to determine future parking needs within key TODs and availability of
supply.
Transportation and Parking Committee Review
In August of 2016, staff brought forth the study and a proposed text amendment that
would reduce the parking requirements for multifamily residential developments located
within in designated TOD areas to the Transportation and Parking Committee. At that
point, the original recommendation was to reduce parking requirements in TOD areas to
one parking space per dwelling unit, regardless of size.
During the Committee’s initial review of the TOD Parking Study and proposed
amendments the Committee provided feedback which centered largely on the following
items:
● Concern of reducing the parking to proposed extent of 1 space per dwelling unit.
● Additional information on the number of vehicles registered at TOD
developments in comparison to actual parking utilization.
● Additional information on the number of vehicles registered in Evanston
compared with the number of households within Evanston.
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● Possibility of an impact or escrow fee in lieu of providing required parking.
● Possibility of starting with a pilot TOD parking area to gather data on
effectiveness.
● Projection of vehicle ownership in the future.
In addition to the proposed revisions to vehicle parking in TOD areas, there were
proposed bike parking revisions, however, no discussion on this item occurred during
that August meeting. Bike parking regulations will be brought before Council at a future
date to be determined.
On August 30, 2017 the Transportation and Parking Committee was provided an update
on the Study and the Plan Commission recommendation and affirmed the Plan
Commission’s recommendation to approve a .55 parking space per bedroom parking
requirement and remove the point referencing creation of a fee-in-lieu of providing
parking.
Proposal Overview
Staff is proposing to modify the parking requirements for residential developments in
TOD areas based on the number of bedrooms per unit. The current and proposed
parking requirements, as well as parking incentive per the Inclusionary Housing
Ordinance are outlined in the table below:
Parking
Requirements
(per dwelling
unit)
Existing
(In TOD and
outside TOD)
Proposed Existing IHO parking
incentives
In TOD
Areas
Outside TOD
Areas
(no change)
In TOD
Areas
(no change)
Outside TOD
Areas
(no change)
Single-family
Dwelling
2 2 2 2 2
Single-family
attached and
two-family
dwellings
1.5 1.5 1.5 1.5 1.5
Multiple-family
dwellings
Studio-1BD 1.25 .55 1.25 0.5 0.75
2BD 1.5 1.10 1.5 1 1.25
3BD 2 1.65 2 1.25 1.5
Staff believes the proposed revised TOD parking requirements are consistent with the
City’s goal to be a community that offers safe affordable and easily accessible
alternatives to the automobile, promoting public transportation ridership as an
alternative to automobile use and aiding in the promotion of higher-density residential
and mixed-use development in close proximity to transit stops. The proposed text
amendment also follows a current trend towards lower parking space usage in recent
developments.
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Legislative History
July 12, 2017 –Plan Commission voted to recommend approval of the proposed text
amendment to reduce parking requirements to 0.55 spaces per bedroom but remove
the point referring to creating a fee-in-lieu of parking from the Commission’s
recommendation.
Attachments
Proposed Ordinance 92-O-17
TOD Parking Study
Link to TOD Area maps from Inclusionary Housing Ordinance (IHO)
Approved Minutes from the July 12, 2017 Plan Commission
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9/1/2017
92-O-17
AN ORDINANCE
Amending Table 16-B, “Schedule of Minimum Off Street Parking
Requirements,” of Title 6, Chapter 16 of the Evanston City Code
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: “Multiple-family dwellings” in Table 16-B, “Schedule of
Minimum Off Street Parking Requirements,” of Title 6, Chapter 16 of the Evanston City
Code of 2012, as amended, is hereby further amended to read as follows:
Multiple-family dwellings Multiple-family dwellings shall be provided according to
the following schedule:
Dwelling unit with 1 or fewer bedrooms: 1 ¼ spaces for
each dwelling unit or .55 spaces for each dwelling if
within a designated Transit Oriented Development
area.
Dwelling unit with 2 bedrooms: 1 1/2 spaces for each
dwelling unit or 1.10 spaces for each dwelling if within
a designated Transit Oriented Development area.
Dwelling unit with 3 or more bedrooms: 2 spaces for
each dwelling unit or 1.65 spaces for each dwelling if
within a designated Transit Oriented Development
area.
Multiple-family dwellings which fall under Inclusionary
Housing Ordinance requirements shall meet parking
standards as specified in the corresponding zoning
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93-O-17
~2~
district’s Inclusionary Housing Bonus section.
For purposes of this use, any room other than a
kitchen, living room, dining room, living-dining room,
laundry room, bathroom, or lavatory shall be deemed a
bedroom
SECTION 2: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
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93-O-17
~3~
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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Transit-Oriented Parking
Regulation Updates
City of Evanston, IL
Recommendations Report
July 2017
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Contents
Introduction 1
What is Transit-Oriented Development and how does parking fit in? 1
Parking in Evanston TODs 4
Evanston Zoning Ordinance Requirements 5
Existing Public Parking Facilities in Evanston 5
ACS Car Ownership Changes 6
TOD Planned Development Parking Demand 6
Recently Approved Parking Development Allowances for Planned Developments 8
Vehicle Ownership 8
Peer & Large City Comparison 10
Findings 10
Recommendations 11
Appendix A1
Palo Alto, CA A1
Cambridge, MA A2
Boulder, CO A2
Pasadena, CA A2
Berkeley, CA A2
Minneapolis, MN A3
Portland, OR A3
Arlington, VA A3
Map 1: Evanston Transit Stations and TOD Areas A4
Map 2: Evanston Population by Census Tract A5
Map 3: Evanston Zoning A6
Map 4: South Evanston TOD Area A7
Map 5: Central Evanston TOD Area A8
Map 6: North Evanston TOD Area A9
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Introduction
The City of Evanston has put forth a concentrated effort toward decreasing the community’s reliance on
the automobile through increasing the density of the city within a short walk to transit. Evanston has
excellent access to transit with ten transit stations along the CTA Purple line, the Metra Union Pacific-
North line and a connection to the CTA Red and Yellow lines. The community’s planning efforts have
paid off with significantly lower automobile ownership than its surrounding suburban counterparts and
increasing development and commercial activity around transit stations.
But while the driving and parking characteristics of the community have evolved and continue to change,
especially in areas adjacent to transit, Evanston’s residential parking requirements do not reflect the
influence of transit, lower vehicle ownership and actual parking demands by residents. Through zoning
updates, the City hopes to encourage increased multi-modal travel by residents, businesses and visitors
within Transit-Oriented Development (TOD) areas – areas with mixed-use development in proximity of a
transit station. The City also hopes to balance parking supply with demand and eliminate unnecessary
parking requirements in these TOD areas.
To study this particular issue, Evanston was awarded funding from the Regional Transportation Authority
(RTA) through its 2015 Community Planning Program which, among other goals, aims to support zoning
updates that encourage transit-friendly development. The intent of the funding was to support an
examination of the City’s parking regulations to determine the appropriate amount of off -street parking
required in its TOD areas.
As such, the purpose of this study is to provide the City with research and parking data to help determine
adjustments needed to the Zoning Ordinance that better reflect actual private, off-street parking needs in
TOD areas. The following report summarizes our parking analysis and provides recommendations to
implement TOD area parking requirements.
What is Transit-Oriented Development and how does parking fit in?
Transit-oriented development, commonly referred to as TOD, is typically defined as compact, higher-
density, mixed-use development in proximity of a transit station. Within a TOD, a resident has the ability
to walk, bike or take transit to work, and meet a combination of convenience and lifestyle needs within a
short walk of home. When communities add TOD, they become less reliant on automobiles and the
benefits accrue at multiple levels. For example, TOD:
● Can lower the cost of living by helping households live with fewer cars . TOD provides the
opportunity for households to own fewer cars, drive them less, and generate savings on
transportation that can be spent at local businesses or on other needs. Across Evanston, the
typical household owns 1.36 cars. According to the Center for Neighborhood Technology (CNT),
the cost of owning and driving those cars means that the household cost of transportation is
$10,070 per year.1 But in downtown Evanston, a typical household owns 1.15 cars and the cost
of transportation is $8,860 per year, or 12% less.
1 Center for Neighborhood Technology, Housing + Transportation Affordability Index, 2016. http://htaindex.cnt.org/map/.
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● Can connect households with jobs. When commuters can easily access a rail station from their
home, it greatly expands the number of jobs they can reach within a 60-minute commute. For
example, households in downtown Evanston can reach 1.3 million jobs, or 30% of the regional
total, within a 60-minute transit ride, in addition to 9,534 jobs at Northwestern University.2
● Can reduce vehicle miles traveled and greenhouse gases. When households can live close to
transit, they can drive less, reduce traffic congestion, and can produce fewer greenhouse gases
(GHGs) from their transportation behavior. According to the Center for Neighborhood Technology
(CNT), in downtown Evanston, the typical household drives 14,436 miles per year and generates
4.49 metric tons of GHGs per year, compared to 15,900 and 6.06 metric tons citywide.3
● Can increase property values. TODs increase tax revenues near transit stations by promoting
high intensity development in areas of significant transit investment. For example, a three-story
development in a downtown can generate up to 100 times more property tax revenue per acre
than a single family home on an equivalently sized parcel.4
● Can increase and stabilize property values. In addition to the increased tax increment that
TOD may generate, it can also preserve home values during market fluctuations. During the real
estate downturn between 2006 and 2011, CNT has found that while the average sales price for
residential properties in the Chicago region declined by nearly a third during this period,
residential properties near transit were most resilient to the recession. The average sales price
for a property within a ½-mile of all Metra and CTA rail stations outperformed the regional
average by 29.7%.5
● Can Attract more development to the downtown core. When parking requirements are
decreased, developers are no longer required to purchase additional land to construct
unnecessary parking assets. This increases the amount of services that are able to locate in a
centralized area, encourages cross-shopping since patrons are more likely to stop in other stores
while completing their errands, and promotes sustainable development in the downtown core
area.
● Is aligned with the region’s mobility goals. Data provided by the Chicago Metropolitan Agency
for Planning (CMAP) indicates that while single occupancy vehicle (SOV) trips still represent the
majority of work trip taken in the region, SOV mode share in the region has not increased since
20006, which can be seen in Figure 1.
2 CNT, AllTransit, http://alltransit.cnt.org/.
3 CNT, H+T Index, 2016.
4 Chicago Metropolitan Agency for Planning, Fiscal and Economic Impact Analysis of Local Development Decisions. January
2014.
5 CNT, The New Real Estate Mantra: Location Near Public Transportation. March 21, 2013
6 Chicago Metropolitan Agency for Planning (CMAP), ONTO 2050 Snapshot: Travel Trends: Understanding how out regions
moves. http://www.cmap.illinois.gov/documents/10180/475314/FY17-0012%20Travel%20Trends%20Snapshot/340ac516-
6fc7-4f0e-964e-40d84161c034
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Figure 1
Historic Mode Split
One of the main goals included in CMAP’s regional plan (GOTO 2040) is to make an effort to reduce the
number of SOV trips and increase the volume of transit ridership to reduce congestion, discourage
sprawl, increase land conservation, and centralize planning efforts. Currently, weekday ridership on the
region’s transit system is about two million, or approximately 9 percent of the total trips taken each
weekday. CMAP’s goal is to increase transit ridership’s share to 13.5 percent of trips made each weekday
— or approximately four million trips by 2040. In order to increase transit ridership, it is essential to
increase the volume of housing that is transit accessible by creating and leveraging TOD developments
within the region. Today, approximately 68% of residents can walk to transit stations from their home,
while 76% of residents can walk to transit from their place of work. CMAP’s GOTO 2040 plan establishes
a goal of increasing those “walk -to” rates to 75% and 80%, respectively.7
These benefits accrue as a community becomes less dependent on automobiles. Municipalities maximize
these gains when they prioritize allocating space towards housing units, retail and office space, rather
than parking stalls to store automobiles. All too often, however, minimum parking requirements require
new development to add parking that is not needed. When that parking sits underutilized, it generates
opportunity costs that can set communities back in maximizing TOD. Excessive parking requirements
can:
● Make market rate housing more expensive. In the Chicago region, the cost to construct a
parking space can vary between $4,200 in a surface lot and $37,300 in an indoor, underground
parking garage.8 Developers pass on the costs to renters and owners and a stall can increase
the asking price of a unit by as much as 12.5%.
7 Chicago Metropolitan Agency for Planning (CMAP), GOTO 2040 Comprehensive Plan: Increase Commitment to public transit.
http://www.cmap.illinois.gov/documents/10180/17842/GO-TO-2040-short-plan_10-7-2010_FINAL.pdf/2840498d-96fa-43fa-9784-
9c8f364b4547
8 Donald Shoup, High Cost of Minimum Parking Requirements – numbers have been inflation adjusted for the Chicago
market, 2012-5 –(Original Source: Rider Levett Bucknall, Quarterly Construction Cost Report, Third Quarter (2012)
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● Reduce the number of affordable housing units . In a subsidized housing development, every
dollar spent building parking spaces is a dollar not spent providing housing for people. In one
case study, to provide housing without parking at an $80,000 purchase price, aimed at a family
earning $30,000, a non-profit developer would need a $4,000 subsidy.9 But requiring two parking
spaces would increase the funding gap in this case study project to $26,251. Keeping the cost of
construction constant, those limited subsidy dollars could fund 6.5 times as many units if
allocated entirely towards housing, rather than towards parking.
● Reduce the amount of space for non-parking uses. Between the stall itself, the turning radius,
and lanes and ramps, each parking spot requires about 350 square feet.10 Within a ten unit
building, 20 parking spaces would require 7,000 square feet of space. That space could be
reallocated towards five new units at 1,000 square feet apiece, twenty bicycle spaces at 12.5
square feet apiece, up to 10 more ADA spaces, and three parking spaces dedicated to shared
vehicles, with 700 square feet to spare.
● Encourage people to own more cars and drive more. When parking is provided, residents are
more likely to use an automobile than to consider taking healthy, active modes of transportation.
Vehicle trip generation rates increase when the supply of parking spaces increases.11 Residents
of neighborhoods with standard parking minimums are 28% more likely to drive to work than in
similar neighborhoods without them.12
● Disproportionately burden the poor, old, young, and disabled, who subsidize
transportation for the relatively more affluent. Parking minimums typically require that a
development provide the same number of spaces for every unit, even when the tenant might be
less likely to own a car. Tenants that do not own cars but pay for parking bundled within their rent
effectively help subsidize parking for those who do use it.
Parking in Evanston TODs
Evanston has eight TOD areas defined by its Inclusionary Housing Ordinance that are generally
described as the area within 1/8 of a mile from a transit rail station plus all property within ¼ of a mile of
the station along the main commercial corridors. The TOD areas, shown contiguous in Map 1, consist of:
● Central-Evanston (CTA Purple)
● Central Street (UP-N)
● Noyes-Foster (CTA Purple)
● Davis Street (CTA Purple, UP-N)
● Dempster Street (CTA Purple)
● Main Street (CTA Purple, UP-N)
● South Boulevard (Purple)
9 Todd Litman, Victoria Transport Policy Institute. “Parking Requirements on Housing Affordability”. June 11, 2014.
10 US Environmental Protection Agency (USEPA). Parking Spaces / Community Places: Finding the Balance Between Smart
Growth Solutions. January 2006.
11 Robert Cervero and G.B. Arrington, “Vehicle Trip Reduction Impacts of Transit-Oriented Housing”. Journal of Public
Transportation, Vol 11, No 3, 2008.
12 Todd Litman and Rowan Steele, Victoria Transport Policy Institute. “Land Use Impacts on Transport: How Land Use Fa ctors
Affect Travel Behavior”, 27 January 2015.
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● Howard Street (CTA Purple, Red, Yellow)
Map 2 shows Evanston population by census tract.
This section discusses the details of Evanston’s Zoning Ordinance with regard to current residential
parking requirements, notes recently approved Planned Development parking development allowances
and compares the actual parking demand in TOD areas. It also discusses the availability of public
parking and the role of TOD in Evanston’s decreasing vehicle ownership rates.
Evanston Zoning Ordinance Requirements
There is currently one parking requirement for all new residential projects in Evanston, including ones
close to transit, as specified in City’s Zoning Ordinance. As stated in 6 -16-2 of the City Code, “each
principal building or use shall provide the minimum number of off-street parking spaces as identified in
Table 16-B”. Required off-street parking facilities shall be used solely for the users of the building. The
parking requirements listed in Table 16-B for typical residential developments in Evanston are as follows:
● Single-family detached dwellings: 2.00 parking spaces per unit
● Single-family attached dwellings: 1.50 parking spaces per unit
● Multi-family attached dwellings (1 bedroom): 1.25 parking spaces per unit
● Multi-family attached dwellings (2 bedrooms): 1.50 parking spaces per unit
● Multi-family attached dwellings (3 or more bedrooms): 2.00 parking spaces per unit
The City allows for required parking to be provided off-site, either in a lot owned privately and located less
than 1,000 feet from the property (when ten or more spaces are required), or leased from the City in a
public facility located not more than 1,000 feet from the property and not located in a more restrictive
zoning district (if not R1 through R4).
There are no residential parking requirement exemptions in the City’s Zoning Ordinance, but they can be
requested by variance, or as a development allowance for Planned Development projects. Shared
parking is allowed for certain nonresidential uses and a general 20% parking reduction for nonresidential
uses is allowed in the Downtown districts. Furthermore, the first 2,000 square feet for nonresidential uses
in business districts, and the first 3,000 square feet for nonresidential in the Downtown districts are
exempt from the parking requirements.
Map 3 shows the TOD areas overlaid on the City’s land use map.
Existing Public Parking Facilities in Evanston
As previously mentioned, the City allows part or all of the required parking spaces to be leased from the
City to serve the subject property as long as the spaces are located within 1,000 feet of the property and
the development is not in R1 through R4. There are over 30 public surface lots in the community,
including City, CTA and privately owned public lots. Public surface parking consists of approximately
1,975 free, metered and permit parking spaces. Three public parking garages are located in the Davis
Street TOD area containing a total of 3,583 parking spaces. Public surface lots and garages are shown
in three separate maps numbered Map 4, 5, and 6 corresponding to the North, Central and South
portions of Evanston.
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Occupancy counts provided by the City at all three garages in 2014 show these garages to be
approximately 59% occupied overall at peak times on weekdays and 43% occupied on weekends. The
demand of the public parking garages is shown in Table 1.
Table 1
Public Parking Garages: Supply and Utilization
Public Parking
Garage
Capacity
(spaces) Weekday Utilization Weekend Utilization
Maximum
Peak
Average Peak
(2:00pm)
Maximum
Peak
Average Peak
(2:00pm)
1800 Maple St. Self
Park 1,400 1,020 (73%) 815 (58%) 763 (55%) 533 (38%)
Church St. Self
Park 600 527 (89%) 312 (52%) 282 (47%) 185 (31%)
Sherman Plaza
Self Park 1,347 990 (73%) 863 (64%) 892 (66%) 750 (56%)
Total 3,347 2,537 (76%) 1,990 (59%) 1,937 (58%) 1,468 (44%)
ACS Car Ownership Changes
According to the 2014 American Community Survey, vehicle ownership rates in Evanston is
approximately 1.36 vehicles per household (Cook County, including the City of Chicago, has an
ownership rate of 1.42 vehicles per household). However, these ownership rates are much less in areas
around transit.
● Vehicle ownership rates of census tracts that include all TOD areas in the City are 9% lower than
Evanston’s already-low car ownership rate.
● In the area around the Davis Street TOD, car ownership is 15-16% lower than the City overall.
● Over the five years prior to 2014, car ownership, as measured by the average number of vehicles
available per household, has declined almost 10% throughout the City.
● Car ownership in tracts that contain a TOD is less than 12% than it was five years ago, and 4%
less than one year ago.
These numbers clearly demonstrate the downward trend of car ownership in Evanston’s TOD areas.
TOD Planned Development Parking Demand
In a traffic study completed for the development at 1620 Central Street by Kenig, Lindgren, O’Hara,
Aboona, Inc. (KLOA), parking utilization counts were provided at four TOD developments in Downtown
Evanston. The locations of these developments and a summary of the parking data is shown in Table 2.
Peak parking demand at the four locations ranged from 0.9 vehicles per unit to 1.05 vehicles per unit, with
an average peak demand of 0.94 vehicles per unit.
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Table 2
Actual TOD Parking Characteristics
Summary of Parking Survey Results (by KLOA, Inc.)
Development Location
Closest Transit
Station
Proximit
y to
Transit
Station 1 BR 2 BR 3 BR+
Total
Unit
s
Average
Unit Size
Parking
Supply
(spaces
per du)
Peak
Parking
Demand
(spaces per
du)
Optima Towers 1580 Sherman Ave
CTA - Davis
Metra - Evanston
(Davis Street)
0.2 miles 18 69 18 105 2.00 1.37 0.9
Optima Views 1720 Maple Ave
CTA - Davis
Metra - Evanston
(Davis Street)
0.2 miles 62 99 46 207 1.92 1.16 0.9
Optima
Horizons 800 Elgin Road CTA - Davis 0.3 miles 82 138 26 246 1.77 1.49 1.05
The Reserve 1930 Ridge Ave CTA - Foster 0.2 miles 108 77 8 193 1.48 1.13 0.91
Average 0.94
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Recently Approved Parking Development Allowances for Planned Developments
It is the purview of City Council to approve development allowances regarding parking requirements. The
Plan Commission makes recommendations to City Council on parking for Planned Developments. Given
the decreasing ownership rates and the resulting decrease in parking demand, the City has recently
approved several developments near transit with reduced parking requirements. Each of these variations
is described below and also shown on Maps 4, 5, and 6.
● 835 Chicago Ave – 1.09 spaces per dwelling unit (Main Street (CTA Purple, UP-N))
● 1571 Maple – 1.13 spaces per dwelling unit, all but 12 of which are provided within the 1800
Maple St Self Park facility. Two on-site car-share spaces are designated. (Davis Street (CTA
Purple, UP-N))
● 1620 Central Street – 1.15 spaces per dwelling unit (Central-Evanston (CTA Purple), Central
Street (UP-N))
● 1700 Central Street – 1.0 space per dwelling unit. One car-share space is designated. (Central-
Evanston (CTA Purple), Central Street (UP-N))
● 824-828 Noyes Street - 0.8 spaces per dwelling unit. (Noyes-Foster (CTA Purple))
● 831 Emerson Street - 0.7 spaces per dwelling unit. Two car-share spaces are designated.
(Noyes-Foster (CTA Purple))
Vehicle Ownership
At the request of the City, vehicle ownership rates in applicable TOD buildings were analyzed. Specific
addresses for applicable residential and mixed-use buildings were determined with staff, and registered
vehicle counts by address were obtained from the Secretary of State. Table 3 shows a breakdown of
each building unit count based on number of bedrooms and the associated registered vehicle count. An
average vehicle ownership rate among the data set was determined to be .94 vehicles per unit, as
opposed to the 1.15 vehicle ownership rate that exists outside of the TOD area.
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Table 3
Summary of Vehicle Ownership
Development Location Closest Transit Station
Miles
to
Station
# of
spaces
1
BR
2
BR
3
BR
+
Total
Units
Vehicles
per du1
Vehicle
per br1
Parking
Supply
per du1
Parking
supply
per br
1717 Ridge 1717 Ridge
Avenue
CTA - Davis
Metra - Evanston (Davis Street)
0.2 mi 194 119 42 14 176 .68
.49
1.10 0.79
AMLI 705-749 Chicago
Ave
CTA - Main
Metra - Evanston (Main Street) 0.2 mi 309 110 104 -- 214 .80 .54 1.44 0.97
Central Station 1720 Central
Street
Metra – Evanston (Central
Street) 0.1 mi 81 45 27 6 78 .94 .62 1.04
0.69
Optima Towers 1580 Sherman
Ave
CTA - Davis
Metra - Evanston (Davis Street) 0.2 mi 144 18 69 18 105 1.33
.67
1.37 0.69
Optima Views 1720 Maple Ave CTA - Davis
Metra - Evanston (Davis Street) 0.2 mi 240 62 99 46 207 1.17 .61 1.16 0.6
Optima
Horizons 800 Elgin Road CTA - Davis 0.3 mi 367 82 138 26 246 1.07 .60 1.49 0.84
The Reserve 1930 Ridge Ave CTA - Foster 0.2 mi 220 108 77 8 194 .89 .60 1.13 0.77
1640 Maple 1640 Maple
Avenue
CTA - Davis
Metra - Evanston (Davis Street) 0.1 mi 145 29 71 3 103 1.17 .67 1.41 0.81
1572 Maple 1572 Maple
Avenue
CTA - Davis
Metra - Evanston (Davis Street) 0.1 mi 48 8 8 12 28 1.29 .60 1.71 0.8
Sherman Plaza
Condominiums 807 Davis Street CTA - Davis
Metra - Evanston (Davis Street) 0.2 mi 304 72 154 27 253 1.35 .74 1.20 0.66
831 Emerson* 831 Emerson CTA - Foster 0.2 mi 175 111 93 38 242 .72 .43 1.38 0.43
E2* 1881 Oak St CTA - Foster 0.3 mi 353 246 81 26 353 1.00 .34 1.00 0.73
824 Noyes* 824 Noyes CTA - Noyes 0.1 mi 35 23 12 9 44 .80 .47 .80 0.47
1571 Maple* 1571 Maple CTA - Davis
Metra - Evanston (Davis Street) 0.2 mi 113 57 38 6 101 1.12 .75 1.12 0.75
1620 Central* 1620 Central
Street
Metra – Central Street 0.2 mi 54 11 28 8 47 1.15 .59 1.15 0.59
Chicago & Main* 835 Chicago CTA - Main
Metra - Evanston (Main Street) 0.1 mi 127 63 42 7 112 1.13 .76 1.13 0.76
Average .94 .57 1.19 .69
1Source: Illinois Secretary of State, 2015 data set. *Approved or recently constructed developments with no official number of registered vehicles.
**E2 Development 94% occupied with peak parking utilization rates ranging from 36% to 46% during a timeframe surveyed by KLOA
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Peer & Large City Comparison
A number of cities across the United States are making adjustments to their parking requirements to
reflect the changes in parking demand around transit stations. As part of this study, the project team
conducted a review of the requirements in several peer cities across the country, as well as a few larger
cities with applicable TOD parking ordinances (see Appendix).
Table 4
Comparison of Multi-Family Residential Parking Requirements in Peer and Large Cities
Standard Residential TOD
Min
(low)
Min
(high)
Guest Min
(low)
Min
(high)
Guest Notes
Evanston, IL 1.25 2.0 - n/a n/a - Allows for parking to be
provided off-site/leased
in public facility
Peer City
Chicago, IL 1.0 2.0 - 0 1.0 -
Palo Alto, CA 1.25 2.0 1 + 1 sp
per 10
DU
.875 1.4 0.7 + .7
sp per
10 DU
Represents the
maximum 30% reduction
allowed for housing near
transit & TDM/parking
alternates
Cambridge, MA 1.0 1.0 - n/a n/a - Can reduce further with
parking study
Boulder, CO 1.0 2.0 - 0 0 - 1 space per DU
maximum
Pasadena, CA 1.0 2.0 1 sp per
10 DU
over the
first 10
DU
1.0 1.5 10% for
every
10 DU
1.75 spaces per DU
maximum (over 650 sf);
mins may be reduced
further with a parking
study
Berkeley, CA 1.0 1.0 - 0 0 - Represent car-free
overlay
Portland, OR 0 1.0 - 0 .33 - Bike parking may replace
25%
Minneapolis, MN .5 1.7 1 sp per
50 DU
0 .85
0 Relates to proximity of
transit station and high or
moderate frequency
service
Findings
The existing parking and transportation characteristics in Evanston’s Transit Oriented Development areas
mirror those expected of land use with close proximity to transit access and, in many cases, an easy walk
to a mix of uses like commercial and office. Residents own fewer cars and drive less13. Providing off-
street parking for residential uses within these TODS, as well as all areas of the City, is a requirement in
Evanston, as it is with almost all American cities. But while parking characteristics within these TOD
13 Todd Litman, Victoria Transport Policy Institute. “Evaluating Public Transportation Health Benefits”, 2010.
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areas are very different than the City overall, these existing parking requirements for new residential
developments do not consider such differences within the Ordinance.
Based on surveys completed in four TOD developments in Evanston, the average peak parking demand
is 0.94 vehicles per unit, with a range between 0.90 and 1.05 vehicles per unit. However, the supply of
these developments averaged to be 1.29, ranging between 1.16 and 1.49. Similarly, according to data
provided by the Illinois Secretary of State, vehicle ownership at ten Evanston TOD developments
averages 1.07 vehicles per unit while the supply per unit averages 1.31. This demonstrates that the
existing ordinance, which requires between 1.25 to 2.0 spaces for every unit, overstates the actual
parking demand of these developments. When the supply of parking is overbuilt in this manner, it induces
the demand for parking for these developments as residents are less likely to pursue alternative
transportation modes if they are offered a parking space free of charge or at a discounted rate.
To better reflect the demand, the City has approved reduced parking at development near transit as a
result of the decreasing vehicle ownership rates and associated decrease in parking demand, with
recently approved development allowances ranging from 0.72 to 1.15 spaces per dwelling unit. However,
this reduction is now required to be completed through a planned development or variance process that
takes time and uncertainty to complete. This lengthy process can be a significant deterrent to new
development.
The Peer City comparison demonstrates that cities are taking different approaches towards residential
parking requirements for TOD. For smaller units (1 bedroom or less), the range is zero to 1.125 spaces
per dwelling unit, and for larger units (2+ bedrooms) the range is zero to 1.5 spaces per dwelling unit.
Evanston’s requirements, in comparison, are higher than all peer cities reviewed. Among the larger city
comparisons, TOD parking minimums ranged from 0 to 0.85 spaces per dwelling unit. The conclusion is
that cities are making changes to their ordinances to reflect the reduced demand of vehicles of TODs.
Recommendations
Based on the findings of this study, the City of Evanston’s park ing requirements overstate the amount of
parking that new residential developments near transit must build. The City of Evanston should create
separate parking requirements for new developments located within TOD areas as defined by the
Inclusionary Housing Ordinance. As such, the following recommendations are offered:
● Adopt lower parking requirements based on the number of bedrooms in a unit. The average
number of vehicles owned per bedroom was recorded at 0.56, which was used to guide the
recommendations presented in Table 5.
Table 5
Existing and proposed parking requirements for Multi-Family Units in TOD zone, per bedroom
Multi-family attached units
# of bedrooms Existing Proposed
Studio/1 BR 1.25 0.55
2 BR 1.50 1.10
3 BR 2.00 1.65
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Specifying parking requirements by bedroom count rather than using a flat-rate per dwelling unit
is more administratively complex, but is likely to more accurately reflect vehicle ownership rates.
Renters or owners who live in a studio or one-bedroom apartment are more likely to be
individuals who can satisfy their daily commute and activities via public transit or shared mobility
services. Renters or owners of a two or three-bedroom unit, on the other hand, are more likely to
be families or larger households who may not be able to complete all of their trips without owning
or sharing a vehicle. The bedroom-based approach may also have the collateral benefit of
making smaller units more affordable, thereby helping satisfy another city goal.
● As an alternative to implementing parking requirements per bedroom, for simplicity the City could
eliminate the reference to unit size in the Zoning Ordinance and require 1.0 space per unit for
residential developments, regardless of unit size. While the average number of vehicles owned
per unit was recorded at 1.11, actual demand surveys show a peak of 0.94 vehicles per unit.
Furthermore, the proposed requirement of 1.0 will encourage even lower vehicle ownership, and
continue to allow for a more walkable, transit-oriented environment. It should also be noted that
the City is already allowing for a 1.0 space per unit supply through recently approved Planned
Developments. Allow developers to propose further reductions on a case by case basis. These
reductions must be supported by parking studies and market research, as well as Transportation
Demand Management (TDM) strategies/programs that the developer must demonstrate will
reduce automobile ownership. These can include providing car-share vehicles, bike share
stations, transit passes, or other incentives to reduce the need for vehicles and should be
monitored through reports submitted on a regular basis (between one and five years). It is
recommended that the character and standards of these TDM strategies be guided by the TDM
zoning ordinance in Cambridge Massachusetts.
● Require a multi-modal transportation study for all planned developments within a TOD. This study
can include, but is not limited to examining the transit, bus, driving, parking, ridesharing,
carsharing, pedestrian, and bicycle network.
● Require all developments that are granted a variance or development allowance to provide
vehicle ownership data to the City on an annual basis, up to five years after the occupancy permit
is issued, to ensure the parking demand does not exceed the supply or negatively impact the
adjacent streets.
● For planned developments over 100 units that request a parking reduction, a transportation
demand management plan must be provided that establishes mode split goals that align with the
City’s goals and how they will be achieved. This should be included with the traditional traffic and
parking study that new developments are required to complete.
● Encourage shared parking approaches to further reduce residential requirements in mixed-use
developments if parking will in fact be shared.
● Consider establishing and implementing an impact fee, escrow payments, or fee-in-lieu of parking
policy for incoming development reviews and proposed construction projects. This should begin
with a pilot area in order to measure the impacts created from reducing the parking requirement,
followed by a period of analysis to decipher best practices for implementation.
● In addition to the changes to the parking requirements, the City should conduct a comprehensiv e
parking study of off-street facilities, both public and private, to determine future parking needs
within key TODs and availability of supply to accommodate.
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Page A1
Appendix
Cities used to compare parking and review parking requirements shown in Table 4 in the report include:
● Chicago, IL
● Palo Alto, CA
● Cambridge, MA
● Boulder, CO
● Pasadena, CA
● Berkeley, CA
● Minneapolis, MN
● Portland, OR
● Arlington, VA
Chicago, IL
Population: 2.7 million
Overview: Evanston’s neighbor to the south.
Transit: The Chicago Transit Authority operates the nation’s second largest public transportation system
with eight rapid train routes including the three that service Evanston. Metra operates 11 commuter rail
lines through Chicago, including the Union Pacific North that serves Evanston.
Parking Regulation: In September 2015, the City approved a TOD ordinance that allows a 100%
reduction of parking requirements in B (Business districts intended to accommodate retail, service and
commercial uses), C (Commercial districts intended to accommodate retail, service and commercial
uses), and D (Downtown) districts if there are enough other transportation options provided in the area.
TOD is defined as an area within ¼-mile of a CTA or Metra rail station and within ½-mile of a CTA or
Metra rail station and on Pedestrian or Pedestrian Retail Street.
Palo Alto, CA
Population: 67,000
Overview: A higher income community in Northern California, home to Stanford University and many
tech businesses.
Transit: Train service is available via Caltrain commuter rail with two regular stops and one special event
stop at Stanford.
Parking Regulation: Their zoning ordinance allows for a reduction of 20% of the total spaces required by
ordinance for residential uses located within a designated Pedestrian/Transit Oriented area or in close
proximity to other “public transportation facilities serving a significant portion of residents, when such
reduction will be commensurate with the reduced park ing demand created by the housing facility.” If the
development has a Transportation Demand Management (TDM) plan, additional parking reductions can
be applied to land uses based on type of land use and TDM, but maximum parking reduction is 30% for
market rate housing, 40% for affordable housing and 50% for housing for the elderly.
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Page A2
Cambridge, MA
Population: 110,000
Overview: A city with many neighborhood centers that borders Boston and is home to a number of
universities including Harvard University and the Massachusetts Institute of Technology.
Transit: One rapid transit line with five stations extends through Cambridge, as well as a connection to
an additional rapid transit line and commuter rail service to Boston.
Parking Regulations: Cambridge zoning regulations do not offer any specific discounts for proximity to
transit, though it permits developments to reduce the amount of parking based on proximity to transit
through a parking study determining demand. Implementation of a TDM plan is required as part of the
approval process.
Boulder, CO
Population: 105,000
Overview: A city often top ranked for well-being and quality of life and home to the main campus of
University of Colorado.
Transit: Boulder has an extensive bus system that services nearby cities and the Denver airport.
Regulation: Boulder has no parking minimums for land uses MU-4 (Mixed Use 4) and RH-7 (Residential
– High 7), which are both intended as high density residential uses close to transit with a pedestrian
oriented pattern. A parking maximum is instead in place for 1.0 space per dwelling unit. City code also
has special trip generation requirements for these land uses.
Pasadena, CA
Population: 140,000
Overview: A city in Los Angeles County, home to many scientific and cultural institutions including
Caltech, and has been recently at the forefront of the parking discussion.
Transit: Rapid transit in Pasadena is provided via six stations along the LA Metro Gold Line, which
originates in LA and extends several communities beyond Pasadena.
Parking Regulation: Pasadena has parking requirements for developments within ¼-mile of a rapid
transit station or within their Central Transit-Oriented Area. Requirements are minimum of 1.0 space and
maximum of 1.25 space for units less than 650 sf and minimum of 1.5 spaces and maximum of 1.75
spaces per unit over 650 sf. Parking requirements may be further reduced with a parking demand study.
On-street permits are not allowed for people that live in these developments.
Berkeley, CA
Population: 120,000
Overview: A city in the San Francisco Bay Area with many distinct neighborhoods, the densest of which
surrounds the University of California Berkeley.
Transit: Berkeley is served by three rapid transit stations with connecting service throughout the Bay
Area, and one regular stop on Amtrak commuter rail service between Auburn and San Jose.
Parking Regulation: City parking regulations do not specifically contain requirements related to
proximity to transit. New residential development within a designated area (Car-Free Overlay) south of
the UC Berkeley campus are not required to provide any off-street parking, and existing parking within
this area may be reduced subject to approval of a Use Permit. Occupants of residential properties within
this car-free overlay may not receive residential parking permits. The Zoning Officer or Board may
approve parking waivers or modifications for other residential development in the R-S (Residential
Southside) zone based on a determination that additional or new on-site parking would be detrimental.
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Page A3
Minneapolis, MN
Population: 407,000
Overview: Minneapolis, along with its Twin City Saint Paul, makes up the second-largest economic
center in the Midwest, behind Chicago.
Transit: Minneapolis has two light rail lines, one commuter rail line and over 100 bus routes that carry
over 85 percent of the system’s daily passengers.
Parking Regulation: Minneapolis distinguishes between high and moderate frequency transit service:
moderate frequency is defined as 15-30 minute midday service, while high frequency is defined as
midday service every 15 minutes or less. The City has ordinance that allows for the elimination of off-
street parking requirements for multi-family residential buildings located within 350 feet of a high-
frequency bus route or rail station. Depending on the size of the building, a 50 to 100 percent reduction is
allowed within a TOD area ¼-mile around a high frequency bus route or ½ mile from a rail station. The
City has ordinance that allows for a 10 percent reduction of off-street parking requirements for multi-family
residential buildings located within 350 feet of a moderate-frequency bus route or rail station.
Portland, OR
Population: 620,000
Overview: Portland is known to be one of the most environmentally conscious cities in the country with
high walkability, bicycle connections and well-planned transit-oriented development.
Transit: Portland’s transit system is extensive, consisting of five light rail lines, two streetcar lines, 80 bus
routes and commuter rail.
Parking Regulation: The City of Portland sets parking maximums based on intensity of development and
proximity to transit service. Areas where high intensity development is present/anticipated or areas well
served by transit have lower maximums than areas with lower development density or where transit is
less frequent. Specifically, the city planning and zoning code calls for the lowest maximums in areas that
are within a ¼-mile walk from a frequently served bus stop or within a ½-mile walk from a frequently
served rail station.
Arlington, VA
Population: 230,000
Overview: Arlington County is located within the Washington metropolitan area. It is headquarters to
many departments and agencies of the federal government, as well as home to many national memorials.
Transit: Arlington is accessible to the nation’s capital through a rapid transit system called Metrorail
which is administered and operated by the Washington Metropolitan Area Transit Authority (WMATA).
Additionally, the Arlington Transit system operates within Arlington County, supplementing Metrobus with
cross-County routes and neighborhood connections to Metrorail.
Parking Regulation: Washington Governing regulations do not specifically contain residential parking
reductions for proximity to transit (Metro) stations. Reductions and exemptions are provided for parking
requirements related to a variety of commercial uses.
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Page A4
Map 1: Evanston Transit Stations and TOD Areas
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Page A5
Map 2: Evanston Population by Census Tract
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Page A6
Map 3: Evanston Zoning
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Page A7
Map 4: South Evanston TOD Area
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TOD Parking Regulations Update
Evanston, IL
Page A8
Map 5: Central Evanston TOD Area
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TOD Parking Regulations Update
Evanston, IL
Page A9
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APPROVED
Page 1 of 5
Plan Commission Minutes 7/12/17
MEETING MINUTES
PLAN COMMISSION
Wednesday, July 12, 2017
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Jim Ford (Chair), Simon Belisle, Terri Dubin, Carol Goddard, Peter
Isaac, Andrew Pigozzi, Jolene Saul
Members Absent: Patrick Brown, Colby Lewis
Associate Members Present: none
Associate Members Absent: Scott Peters
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Jim Ford, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Ford called the meeting to order at 7:00 P.M.
2. APPROVAL OF MEETING MINUTES: May 10, 2017
Commissioner Belisle made a motion to approve the minutes from May 10, 2017.
Commissioner Goddard seconded the motion.
A voice vote was taken and the minutes were approved, 6-0, with one Commissioner not
yet present.
3. NEW BUSINESS
Chair Ford proposed that the order of agenda items be changed to accommodate
the consultants present for the Transit Oriented Development (TOD) Parking
Requirements. The Commission agreed.
A. TEXT AMENDMENT 17PLND-0068
Transit Oriented Development (TOD) Parking Requirements
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
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APPROVED
Page 2 of 5
Plan Commission Minutes 7/12/17
to update Chapter 16 – Off-Street Parking and Loading, to establish parking
requirements in TOD areas.
Ms. Jones provided a brief presentation on the TOD parking study, giving a history of
the process beginning with the receipt of a grant through the RTA in 2015 and the
consultant team which consisted of Sam Schwartz Engineering, Duncan Associates,
and Center for Neighborhood Technologies. The Study did an analysis of current
parking regulations, data from City parking garages, parking rates for recent
developments, and a peer city comparison. The findings showed that the current
parking requirements are well suited for developments further away from transit
oriented development areas but lead to underutilized parking within the TOD areas.
The Study provided major recommendations which included what would be a text
amendment to reduce the amount of required parking for residential developments
that are located within TOD areas (either .55 parking spaces per bedroom or 1 space
per dwelling unit). Additional recommendations included requiring developments to
provide supplementary parking demand studies, vehicle ownership data, and possibly
implementing an impact fee or fee-in-lieu of parking spaces for incoming
developments among other items.
Ms. Jones then stated that the original study was presented to the Parking &
Transportation Committee in August of 2016 during which the Committee provided
feedback and concerns. The revised study takes those comments into consideration.
She then clarified that staff is first seeking feedback on the proposed text amendment
then also on the TOD Parking Study itself.
Chair Ford opened the hearing to Commissioner questions and comments. Questions
and comments included:
● Clarification on requiring developments over 100 units to provide a Transit
Demand Management Plan. Ms. Kelly Conolly, Sam Schwartz Engineering,
provided more detail on what the plan would likely include. Ms. Jones added
that this would make the items within the plan a requirement instead of a
suggestion or recommendation from staff.
● How to show that the items within the TDM plan are actually implemented. Mr.
Mangum clarified that for larger developments, requirements could be added
into the approved ordinance.
● Clarification on how the reduced parking utilization rates arise, by low vehicle
ownership versus occupancy rates within that building. The numbers could be
a combination of the two items. City-wide vehicle occupancy is based on
census tract information.
● Would the reduced number of car share companies would have any effects on
the requirements. Staff did not anticipate this would have any effect.
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APPROVED
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Plan Commission Minutes 7/12/17
● Request for information regarding whether or not recently approved
developments would have complied with the proposed parking reduction. It
was shown that most developments would still have needed a development
allowance for reduced parking.
● Suggestion that the argument for the text amendment include the fact that
current parking is underutilized and the number of required parking spaces for
recently approved developments have been below current requirements. This
would show that the text amendment would change the code to match current
utilization and trends.
● Discussion about how other developer requests might be altered with a
reduced parking requirement (taller buildings, denser development, etc.).
● Reminding Commissioners that recent planned developments have included a
provision which prohibited that development’s residents from obtaining on
street parking permits.
● Editing the TDM requirement for developments over 100 units to be for
planned developments over 100 units.
● Discussion on the necessity of the fee-in-lieu recommendation of the Study.
Some concern was expressed that having that option would lead to “buying
out” of the parking requirements.
● If consideration of changes to retail demand was a part of the study and if that
could be considered in the future. The Study only address residential parking
but a longer term parking study could address retail/commercial parking
demand.
● Discussion on why .55 parking spaces per bedroom would be chosen versus
1 parking space per unit and the pros and cons of each option.
Chair Ford asked if members of the public present had any comment. One member
spoke asking for clarification on where the text amendment would apply. Ms. Jones
responded that the proposed amendment applies only to TOD areas, which are
considered to be 1/8 of a mile to ¼ of a mile away from transit stations, and would not go
into lower density areas away from transit. Existing parking requirements would apply
outside of TOD areas.
The Commissioners then discussed clarification on what would be approved by text
amendment (number of required parking spaces) versus what would be done
administratively (recommendations made within the parking study).
Commissioner Isaac moved to recommend approval of the text amendment to
reduce required residential parking in TOD areas to .55 per bedroom. The
motion was seconded by Commissioner Pigozzi. A roll call vote was taken and
the motion was approved unanimously 7-0.
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APPROVED
Page 4 of 5
Plan Commission Minutes 7/12/17
Ayes: Commissioners Belisle, Dubin, Goddard, Isaac, Pigozzi, Saul and
Chairman Ford.
Nays: none
Commissioner Saul then moved to remove the point referring to creating a fee-
in-lieu of parking from the Commission’s recommendation. Commissioner
Dubin seconded the motion. A roll call vote was taken and the motion was
approved 5-2.
Ayes: Commissioners Belisle, Dubin, Goddard, Pigozzi, and Chairman Ford.
Nays: Commissioners Isaac and Saul
B. TEXT AMENDMENT 17PLND-0030
Determination of the Front Yard
A Zoning Ordinance Text Amendment pursuant to City Code Title 6,
Zoning to codify staff authority to determine the front lot line of a corner lot.
Ms. Jones provided a brief overview of the revised proposed text amendment, explaining
that the original proposed language was thought to be too broad and did not provide
enough guidelines for how the front lot line would be determined. Staff conducted
additional research of similar communities and through the American Planning
Association, in addition to consulting with the City’s Legal Department to create more
detailed standards to guide the determination of the front lot line. The standards included
location of existing structures on the property, proportions of the lot line dimensions,
pattern of existing development within the neighborhood and the property owner’s
expressed desire.
Chair Ford opened the hearing to Commissioner questions and comments. Questions
and comments included:
● Clarification on what the definition of the front lot line would be versus where
guidelines in determining the location in certain cases (such as corner lots) would
be located within the Zoning Code.
● Possibility of including illustrations within the code to help show how various
regulations would apply for a parcel.
● Clarification on what properties this text amendment would apply to. Staff stated
that the amendment would apply to all corner lot properties and, in cases where
the lot is already improved, give considerations to existing structures on the lot if
applicable.
● Providing certainty in determining the front lot line on vacant lots. Staff stated that
the text amendment is an attempt to provide guidance to property owners and
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APPROVED
Page 5 of 5
Plan Commission Minutes 7/12/17
developers prior to development of a lot. A zoning analysis of proposed plans
would provide certainty. If there either is no discussion prior to plans being
submitted or the owner is adamant about a particular site layout, there is a
variance process that the owner can pursue (which may or may not be approved).
Commissioner Goddard made a motion to recommend approval of the text
amendment. The motion was seconded by Commissioner Belisle. A roll call
vote was taken and the motion was approved, 5-2.
4. PUBLIC COMMENT
Ms. Jones provided updates on the status of the proposed planned development at
1454-1508 Sherman stating that the project would be before the Commission in
either August or September.
5. ADJOURNMENT
Commissioner Dubin made a motion to adjourn the meeting. Commissioner
Saul seconded the motion.
A voice vote was taken and the motion was approved by voice call 7-0.
The meeting was adjourned at 8:45 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of September 11, 2017 Item P5
Ordinance 44-O-17, Modifying Notice Requirement Provisions
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 44-O-17
Establishment of Responsibility for Mailed Noticing Requirements for
Planning and Zoning Cases
17PLND-0031
Date: July 31, 2017
Recommended Action:
The Plan Commission and staff recommend adoption of Ordinance 44-O-17, approving
the Zoning Ordinance Text Amendment to amend the Zoning Ordinance to establish
applicant’s responsibility for mailed noticing requirements for planning and zoning cases
requiring a 250 foot radius. The proposal allows the City to contract the mailing of
notices for planning and zoning cases to a third party service and makes the applicant
responsible for cost of the mailing service. This Ordinance was introduced at the August
14, 2017 City Council meeting.
Livability Benefits
Climate and Energy: Reduce Material Waste
Background
In July of 2016 City Council approved Ordinance 49-O-16 (attached) which established
applicants’ responsibility for mailed noticing requirements of planning and zoning cases.
This covered cases requiring a mailing radius of 500 feet and 1000 feet. Cases with a
required mailing radius of 250 feet were excluded and mailed notices for these cases
have remained City staff responsibility.
Planning and Zoning applications are required by ordinance to utilize a number of
methods to inform neighboring property owners of pending cases. These include
newspaper and City website posting of the case, posting a sign at the location, email
notification of hearing agendas and mailed notices. Distance requirements vary by
application type, with mailed notices being sent to property owners within radii distances
Memorandum
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of 250 feet, 500 feet, and 1,000 feet. The ordinance also stipulates that a failure of
delivery of the mailed notices will not automatically invalidate a public hearing or
application due to the additional forms of notice provided.
The current procedure for mailed noticing of cases with a 250 foot mailing radius
involves several steps. Staff generates a list of taxpayers to be noticed using
information from the City’s Geographic Information System (GIS) software. Staff then
prepares a letter/notice to be mailed to each taxpayer of property located within the 250
foot radius, which typically ranges from approximately 25 to 50 letters/notices. Those
letters/notices are then printed, folded and placed in envelopes which are then sent to
the City Clerk’s Office for postage placement and mailing. There are approximately 60
of these cases per year, each require two mailings (one for notification that an
application has been received; the second, to provide notification of a decision
regarding that case).
The mailing process for cases currently using the third party system (attached)
consumes less staff resources. This process still requires that the City generate the
mailing list and provide it, along with project and applicant information, to the vendor. At
that point in the process, the vendor prepares a proof of the postcard for staff review
and, once approved, prepares the postcards for mailing. After the postcards are sent to
the post office to be mailed out, the vendor mails and emails an invoice to the project
applicant, copying the City. The applicant then pays the vendor and a receipt is sent to
both the applicant and the City.
After doing initial research on third party mailing services, the City released a request
for qualifications seeking vendors to assist in creating and mailing notification postcards
to property owners on an ongoing basis. Three vendors responded including The
Blueprint Shoppe, Inc. which was awarded the contract to provide notices at a cost not
to exceed $0.70 per notice. The contract with The Blueprint Shoppe was entered into on
December 19, 2016. As of July 28, 2017, the third party mailing process has been used
for 19 planning and zoning cases without any known complications.
Proposal Overview
Staff is proposing to amend the zoning ordinance to allow the City to contract the
mailing of notices for planning and zoning cases requiring a notification radius of 250 ft.
to a third party mailing service and making the applicant responsible for cost of the
mailing service. Specifically the following changes will be made to the Zoning
Ordinance:
Subsections 6-3-8-6(A) and 6-3-8-6(C) regarding minor variations and fence variations:
(A) Notice and Opportunity to Comment: Upon receipt of a completed application for
a minor variation or a fence variation, the Zoning Administrator shall cause a
written notice of the application to be delivered the City will provide notice,
through use of a third party service, by first class mail to all owners of property
located within a two hundred fifty (250) foot radius of the subject property,
inclusive of public streets, alleys and other public ways whose addresses appear
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on the current tax assessment list as provided by the City. The applicant must
pay any and all fees and postage associated with mailing such notice pursuant to
this Section. The City reserves the right to provide the aforementioned notice by
first class mail where the Zoning Administrator finds it necessary. The notice
shall indicate that the application shall be available for review and submittal of
written comments thereon ten (10) working days prior to the Zoning
Administrator's determination.
(C) Notification of Decision: The Zoning Administrator shall send his The City shall
send the Zoning Administrator’s decision within ten (10) working days to the
applicant and all other persons previously notified pursuant to Subsection (A) of
this Section.
Subsection 6-3-8-7(A) regarding family necessity variations:
(A) Notice and Opportunity to Comment: Upon receipt of a completed application for
a family necessity variation, the Zoning Administrator shall cause a written notice
of the application to be delivered the City will provide notice, through use of a
third party service, by first class mail to all owners of property located within a
two hundred fifty (250) foot radius of the subject property, inclusive of public
roads, streets, alleys and other public ways whose addresses appear on the
current tax assessment list as provided by the City. The applicant must pay any
and all fees and postage associated with mailing such notice pursuant to this
Section. The City reserves the right to provide the aforementioned notice by first
class mail where the Zoning Administrator finds it necessary. In addition, a sign
shall be posted on the property subject to the application and shall remain on the
property for a minimum of ten (10) working days prior to the recommendation of
the Zoning Administrator. The notice shall indicate that the application shall be
available for review and submittal of written comments thereon ten (10) working
days prior to the Zoning Administrator's recommendation.
Additionally, in order to clarify that staff will retain the ability to provide mailings should
the need arise, staff is proposing to amend sections 6-3-4-6(C), 6-3-5-7(C), 6-3-5-16(C),
6-3-6-8(C), 6-3-7-5(D), and 6-3-8-10(B) (all previously amended through ordinance 49-
O-16). More specifically the sections will have the following language:
The City reserves the right to provide the aforementioned notice by first class
mail where the Zoning Administrator finds it necessary.
The existing planning and zoning fees paid to the City would remain unchanged. There
was some concern expressed by members of the Plan Commission regarding the
impact of mailing costs from the third party vendor on applicants for certain cases such
as the family necessity variations. It was requested that a provision be made
recognizing financial hardship. Staff has looked into standard language which could
apply to these cases as needed and mimics some existing programs established in the
City which assist residents with financial hardship. The proposed language addressing
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this concern would be included in Appendix D which lists submission requirements for
planning and zoning cases. More specifically, in Section D.6-1 under Written
Information for variation applications, the following language is proposed to be added:
(f) Any request for a mailed noticing fee waiver where the City would cover the
mailing costs (in the event of demonstrable financial hardship in the form of
documentation showing current enrollment in a City of Evanston aid based program or
State/Federal cash or food assistance program).
The proposal would provide for consistency in the mailing process and increase
efficiency while still enabling staff to have some control of how the mailings are sent
when needed. It is also consistent with the goals, objectives, and policies of the
Comprehensive General Plan through its promotion of increased efficiency related to
application processing and review.
Legislative History
March 10, 2017 – The Plan Commission unanimously recommended approval of the
proposed text amendment with the additional request that staff look into the ability to
provide fee waivers for projects needing additional assistance.
Attachments
Proposed Ordinance 44-O-17
Current Third Party Mailed Noticing Process
Link to Plan Commission Packet for 05/10/2017
Approved Plan Commission Minutes for the 05/10/2017 Meeting
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4/27/2017
5/2/2017
8/3/2017
44-O-17
AN ORDINANCE
Amending Various Sections of Title 6 of the City of Evanston Code to
Modify Notice Requirements for Zoning Applications and Hearings
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: That Subsection 6-3-8-6(A) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(A) Notice and Opportunity to Comment: Upon receipt of a completed application for
a minor variation or a fence variation, the Zoning Administrator shall cause a
written notice of the application to be delivered the City will provide notice,
through use of a third party service, by first class mail to all owners of property
located within a two hundred fifty (250) foot radius of the subject property,
inclusive of public streets, alleys and other public ways whose addresses appear
on the current tax assessment list as provided by the City. The applicant must
pay any and all fees and postage associated with mailing such notice pursuant to
this Section. The City reserves the right to provide the aforementioned notice by
first class mail where the Zoning Administrator finds it necessary. The notice
shall indicate that the application shall be available for review and submittal of
written comments thereon ten (10) working days prior to the Zoning
Administrator's determination.
SECTION 2: That Subsection 6-3-8-6(C) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(C) Notification of Decision: The Zoning Administrator shall send his The City shall
send the Zoning Administrator’s decision within ten (10) working days to the
applicant and all other persons previously notified pursuant to Subsection (A) of
this Section.
SECTION 3: That Subsection 6-3-8-7(A) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
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44-O-17
~2~
(A) Notice and Opportunity to Comment: Upon receipt of a completed application for
a family necessity variation, the Zoning Administrator shall cause a written notice
of the application to be delivered the City will provide notice, through use of a
third party service, by first class mail to all owners of property located within a
two hundred fifty (250) foot radius of the subject property, inclusive of public
roads, streets, alleys and other public ways whose addresses appear on the
current tax assessment list as provided by the City. The applicant must pay any
and all fees and postage associated with mailing such notice pursuant to this
Section. The City reserves the right to provide the aforementioned notice by first
class mail where the Zoning Administrator finds it necessary. In addition, a sign
shall be posted on the property subject to the application and shall remain on the
property for a minimum of ten (10) working days prior to the recommendation of
the Zoning Administrator. The notice shall indicate that the application shall be
available for review and submittal of written comments thereon ten (10) working
days prior to the Zoning Administrator's recommendation.
SECTION 4: That Subsection 6-3-4-6(C) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(C) Mailed Notices Required for Redistricting or Rezoning: The City will provide
notice, through the use of a third party service, by first class mail to all owners of
property within a five-hundred-foot radius of the property lines of the subject
property, inclusive of public roads, streets, alleys and other public ways from the
area proposed to be rezoned or redistricted whose addresses appear on the
current tax assessment list as provided by the City. The applicant must pay any
and all fees and postage associated with mailing such notice pursuant to this
Section. The City reserves the right to provide the aforementioned notice by first
class mail where the Zoning Administrator finds it necessary. The failure of
delivery of such notice, however, shall not invalidate any such amendment. In
addition, a sign must be posted on the property for a minimum of ten (10)
working days prior to the public hearing indicating the place, time and date of the
hearing. Such notice is sufficient notice for the initial hearing, as well as any
continuances of the same hearing, if any.
SECTION 5: That Subsection 6-3-5-7(C) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(C) Mailed Notices Required: The City will provide notice, through the use of a third
party service, by first class mail to all owners of property within a five-hundred-
foot radius of the property lines of the subject property, inclusive of public roads,
streets, alleys and other public ways whose addresses appear on the current tax
assessment list as provided by the City. The applicant must pay any and all fees
and postage associated with mailing such notice pursuant to this Section. The
City reserves the right to provide the aforementioned notice by first class mail
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where the Zoning Administrator finds it necessary. The failure of delivery of such
notice, however, does not invalidate any such amendment Such notice is
sufficient notice for the initial hearing. Subsequent notices are not required for
continuances of a hearing, if any.
SECTION 6: That Subsection 6-3-5-16(C) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(C) Mailed Notices Required: The City will provide notice, through the use of a third
party service, by first class mail to all owners of property within a five-hundred-
foot radius of the property lines of the subject property, inclusive of public roads,
streets, alleys and other public ways whose addresses appear on the current tax
assessment list as provided by the City. The applicant must pay any and all fees
and postage associated with mailing such notice pursuant to this Section. The
City reserves the right to provide the aforementioned notice by first class mail
where the Zoning Administrator finds it necessary.
SECTION 7: That Subsection 6-3-6-8(C) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(C) Mailed Notices Required: The City will provide notice, through the use of a third
party service, by first class mail to all owners of property within a one-thousand-
foot radius of the property lines of the subject property, inclusive of public roads,
streets, alleys and other public ways from the subject property whose addresses
appear on the current tax assessment list as provided by the City. The applicant
must pay any and all fees and postage associated with mailing such notice
pursuant to this Section. The City reserves the right to provide the
aforementioned notice by first class mail where the Zoning Administrator finds it
necessary. The failure of delivery of such notice, however, does not invalidate
any such hearing. Such notice is sufficient notice for the initial hearing.
Subsequent notices are not required for continuances of a hearing, if any.
SECTION 8: That Subsection 6-3-6-12(C) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(C) Major Adjustments: Major Adjustments: Any adjustment to the approved
development plan not authorized by Subsection (B) of this Section, is considered
to be a major adjustment. The City will provide notice, through the use of a third
party service, by first class mail to all owners of property within a one thousand
foot radius of the property lines of the planned development, inclusive of public
roads, streets, alleys and other public ways from the planned development site
whose addresses appear on the current tax assessment list. The applicant must
pay any and all fees and postage associated with mailing such notice pursuant to
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this Section. The City reserves the right to provide the aforementioned notice by
first class mail where the Zoning Administrator finds it necessary. Upon providing
such notice, the Plan Commission may approve an application for a major
adjustment to the development plan not requiring a plan as approved, then the
commission shall review the request in accordance with the procedures set forth
in Section 6-3-6-8 of this Chapter.
SECTION 9: That Subsection 6-3-7-5(D) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(D) Mailed Notices Required: Notice shall also be given by the applicant The City will
provide notice, through the use of a third party service, by first class mail to all
property owners within one thousand (1,000) feet of the property lines in each
direction of the subject property, inclusive of public roads, streets, alleys and
other public ways from the subject site whose addresses appear on the current
tax assessment list as provided by the City. The applicant must submit to the City
an affidavit certifying that the applicant has complied with this Subsection. The
applicant must pay any and all fees and postage associated with mailing such
notice pursuant to this Section. The City reserves the right to provide the
aforementioned notice by first class mail where the Zoning Administrator finds it
necessary. The failure of delivery of such notice, however, shall not invalidate
any such hearing. In addition, a sign shall be posted on the property for a
minimum of ten (10) working days prior to the public hearing indicating the place,
time and date of the hearing. Such notice shall be sufficient notice for the initial
hearing. Subsequent notices are not required for continuances of a hearing, if
any.
SECTION 10: That Subsection 6-3-8-10(B) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
(B) Mailed Notices Required: Notice shall also be given by the applicant by The City
will provide, through the use of a third party service, by first class mail to all
property owners within a five-hundred-foot radius of the property lines of the
subject property, inclusive of public roads, streets, alleys and other public ways
from the subject site whose addresses appear on the current tax assessment list
as provided by the City. The applicant must submit to the City an affidavit
certifying that the applicant has complied with this Subsection. The applicant
must pay any and all fees and postage associated with mailing such notice
pursuant to this Section. The City reserves the right to provide the
aforementioned notice by first class mail where the Zoning Administrator finds it
necessary. The failure of delivery of such notice, however, shall not invalidate
any such hearing. In addition, a sign shall be posted on the property for a
minimum of ten (10) working days prior to the public hearing indicating the place,
time and date of the hearing. Such notice shall be sufficient notice for the initial
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hearing. Subsequent notices are not required for continuances of a hearing, if
any.
SECTION 11: That Appendix D.6-1 within Title 6 of the Evanston City
Code of 2012, as amended, is hereby further amended to read as follows:
D.6 SUBMISSION REQUIREMENTS FOR VARIATION APPLICATIONS:
D.6-1 Written Information: Variation applications shall contain the following written
information:
(a) The property owner's name and address and the owner's signed consent to the
filing of the application;
(b) The applicant's name and address, if different than the owner, and his interest in
the subject property;
(c) The names and addresses of all professional consultants, if any, advising the
applicant with respect to the application;
(d) The names and addresses of all owners of: 1) property within a two hundred
fifty foot (250') radius from the subject property inclusive of public ways for minor
variations; and 2) for major variations, owners within a five hundred foot (500') radius of
the subject property inclusive of public ways as shown in the tax assessment records;
and
(e) The address and legal description of the subject property; and
(f) Any request for a mailed noticing fee waiver where the City would cover the
mailing costs (in the event of demonstrable financial hardship in the form of
documentation showing current enrollment in a City of Evanston aid based program or
State/Federal cash or food assistance program).
SECTION 12: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 13: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 14: This ordinance shall be in full force and effect from and
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after its passage, approval and publication in the manner provided by law.
SECTION 15: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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Plan Commission Minutes 5/10/17
MEETING MINUTES
PLAN COMMISSION
Wednesday, May 10, 2017
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Jim Ford (Chair), Simon Belisle, Carol Goddard, Andrew Pigozzi,
Jolene Saul
Members Absent: Patrick Brown, Terri Dubin, Peter Isaac, Colby Lewis,
Associate Members Present: none
Associate Members Absent: Scott Peters
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Jim Ford, Chairman
1. CALL TO ORDER / DECLARATION OF QUORUM
Chairman Ford called the meeting to order at 7:15 P.M.
2. APPROVAL OF MEETING MINUTES: March 22, 2017
Commissioner Pigozzi made a motion to approve the minutes from March 22, 2017.
Commissioner Saul seconded the motion.
A voice vote was taken and the minutes were approved, 3-0 with two Commissioners
abstaining.
3. NEW BUSINESS
A. TEXT AMENDMENT 17PLND-0015
Generators
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to establish regulations for allowed location of generators.
Ms. Jones provided a brief presentation on the additional research performed by staff
and updates made to the proposed text amendment. The changes made to the
proposal included separating generator regulations into their own subsection, adding
a required testing window for stand-by generators and providing for additional
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consideration of setbacks for mobile generators.
Chair Ford opened the hearing to Commissioner questions and comments. Questions
and comments included:
● Clarification that the use of generators is an accessory use to a primary
structure on a property and that no size limitation is included.
● Landscaping requirements given the amount of heat given off by generators.
Ms. Jones stated that in some cases staff can require additional screening or
a change in screening, specifically for larger projects.
● Standards a Zoning Administrator may use for requiring additional setback
requirements and why additional consideration for portable generators. Mr.
Mangum stated that portable generators have a bit more flexibility in where
they can be moved and can be louder than permanently installed generators.
● Concerns over the testing window and if the window could be expanded.
Chair Ford opened the hearing to questions and comments from the public. One
member of the public spoke who brought up concerns regarding the short testing
period proposed, state and federal regulations that supersede local regulations
(NFPA and others), and specifics for the various uses for the generators.
Additional discussion amongst the Commission centered on the time period allowed
for stand-by generator testing and what possible additional parameters, if any, were
needed for determining the location of the generators
Commissioner Pigozzi moved to recommend approval of the item with the
provision of expanded testing hours of 10:00 AM to 3:00 P.M. The motion was
seconded by Commissioner Goddard. A roll call vote was taken and the motion
was approved unanimously 5-0.
B. TEXT AMENDMENT 17PLND-0031
Public Notice Requirements
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to establish responsibility for mailed noticing requirements for Planning and
Zoning cases.
Ms. Jones provided a brief overview of the proposed text amendment, explaining that
this is an amendment that staff is revisiting. The original ordinance that was approved
provided for the use of a third party mailing service to mail required notices for planning
and zoning cases. The approved ordinance only included cases requiring a 500 ft. or
1,000 ft. mailing radius. The proposed amendment would amend the zoning ordinance to
include cases requiring a 250 ft. mailing radius and adds a provision that would allow
staff to send mailed notices for planning and zoning cases if needed.
Chair Ford opened the hearing to Commissioner questions and comments. Questions
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and comments included:
● Examples of when staff would need to handle the mailings themselves.
● How use of the third party system has been received. Ms. Jones stated that the
Blueprint Shoppe was the vendor awarded the mailed noticing contract and that at
the time of the meeting, there have been approximately 8 cases that that have
used that vendor’s services.
● Approximate costs for sending the mailings out. Ms. Jones provided an example
and stated that additional cost comes from these minor, fence, and family
necessity variation cases requiring two mailings, one for notice of receipt of an
application and a second providing notification of staff decision of that case.
● Concern over shifting cost to an applicant who may not be able to handle the
additional cost, especially in the case of family necessity variations.
● Necessity of a 250 ft. radius for minor variations.
There was additional discussion on how to provide some acknowledgment of possible
financial hardship, be it within the zoning ordinance or variation application.
Commissioner Saul expressed the need to have uniform standards for determining the
hardship.
Commissioner Pigozzi made a motion to recommend approval of the text
amendment with an added provision recognizing financial hardship. The
motion was seconded by Commissioner Saul. A roll call vote was taken and the
motion was approved unanimously 5-0.
C. TEXT AMENDMENT 17PLND-0030
Determination of Front Yard
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
to establish regulations to establish staff authority to determine the front
yard of a parcel.
Ms. Jones provided a brief overview of the proposed text amendment, explaining that the
amendment came from an aldermanic request. Currently, per Ordinance, the front lot line
and front yard of a parcel is determined by the owner of the property. This can, from time
to time, cause issues on corner lots where setbacks can have greater effects on
neighboring properties. The proposed amendment would establish the Zoning
Administrator’s authority to determine the front lot line and front yard, giving
consideration to any existing improvements on the lot as well as proportions of the lot
line dimensions and pattern of existing development within the neighborhood.
The Commission discussed the following:
● The general intent of the amendment and
● Grandfathering in of existing properties, giving consideration to the history of a
property and previous zoning interpretations by staff.
● If the stated considerations of existing improvements, proportions of lot line
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dimensions and pattern of existing neighborhood development are defensible and
sufficient for constraining the Zoning Administrator’s discretion.
The Commissioners further discussed concerns about the amendment being too general
and how to better define the considerations taken when determining the front lot line and
front yard for a property. This included placement of existing entrances to primary
structures, locations of existing accessory structures or mechanical equipment and
historical information on past determinations for the property. Mr. Mangum asked for
direction on how the Commission would prefer to see these considerations addressed
within the ordinance be it a more specific list of standards or if there are additional
factors to consider such as a record of Commission concerns.
Commissioner Saul made a motion to send the item back to staff for further
clarification. Commissioner Pigozzi seconded the motion. The motion was
approved by a voice vote 4-1.
4. DISCUSSION
A. Regulations for Drone Use
Discussion, per City Council referral, on the establishment of regulations
for drone use within the City of Evanston.
Ms. Jones stated that Legal staff was drafting an ordinance to regulate the use of
drones. Currently there are no zoning regulations related to drones and the proposed
ordinance would not be governed by the zoning code. Ms. Jones clarified that the
proposed ordinance is scheduled for the May 22, 2017 City Council agenda. The
Commissioners agreed that the item does not appear to have land use implications
and would not be under the purview of the Plan Commission.
5. PUBLIC COMMENT
Mayor Haggerty spoke, thanking the Commission for its work and thoughtful
discussion on the items before them.
One resident spoke regarding the front yard determination and drone use. He asked
if front yard determination affects the address of a property or vice versa. He also
shared his opinion regarding the prevalence of drones.
5. ADJOURNMENT
Commissioner Goddard made a motion to adjourn the meeting. Commissioner
Belisle seconded the motion.
A voice vote was taken and the motion was approved by voice call 5-0.
The meeting was adjourned at 8:32 pm.
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Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of September 11, 2017 Item P6
Ordinance 45-O-17, Zoning Text Amendment – Front Lot Line
For Action
To: Honorable Mayor and Members of the City Council
Planning and Development Committee
From: Johanna Leonard, Community Development Director
Scott Mangum, Planning and Zoning Administrator
Meagan Jones, Neighborhood and Land Use Planner
Subject: Ordinance 45-O-17
Establishment of Regulations to Codify Staff Authority to Determine Front
Lot Line
17PLND-0030
Date: August 3, 2017
Recommended Action:
The Plan Commission and staff recommend adoption of Ordinance 45-O-17, approving
the Zoning Ordinance Text Amendment to codify staff authority to determine the front lot
line of a corner lot. This Ordinance was introduced at the August 14, 2017 City Council
meeting.
Livability Benefits
Built Environment: Provide Compact and Complete Streets and Neighborhoods.
Background
Per Aldermanic request, staff was asked to look into revising the authority in place to
determine the front lot lines, and subsequently the front yard, of parcels within the City.
Currently the front lot line is considered, by definition, to be the street lot line. In the
cases of corner lots or through lots with more than one street frontage, the front lot line
is determined by the property owner. Section 6-4-1-9(A)4 explains in further detail how
the front lot line is determined:
Determining of Front Lot Line for Vacant Through Lots, or Corner Lots: On a
vacant through lot, or corner lot, any street lot line may be established as its front
lot line; except that where two (2) or more through lots are contiguous, and a
front lot line has been duly established on at least one (1) such lot, the same
street lot line shall thereafter be deemed to be the front lot line of all such
contiguous lots. On a through lot, a front yard shall be provided along both street
lot lines.
Memorandum
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Typically, in discussion with property owners, once staff explains the preference of
choosing one lot line over another as the front (fewer variances needed, current location
of accessory structures, etc.), the owner will move forward with staff’s recommendation.
Though there are not many cases where the front lot line location becomes a larger
issue, typically once or twice per year, for cases such as planned developments, this
can create a significant impact on abutting properties.
Proposal Overview
Based on feedback from the Plan Commission and staff research, staff is proposing to
amend the zoning ordinance to establish staff authority in determining the front lot line
for parcels based on specific considerations. Specifically staff will amend the zoning
ordinance as described below:
Section 6-18-3. – Definitions
LOT LINE,
FRONT:
A lot line that is a street lot line. Any street lot line of a corner lot may be
established by the owner Zoning Administrator as the front lot line.
Section 6-4-1-9. – Yards.
(A) General Yard Requirements: The following provisions set forth the
requirements for required yards and for determining or interpreting unusual
yard situations:
4. Determining of Front Lot Line for Vacant Through Lots, or Corner Lots: On a
vacant through lot, or any corner lot, any street lot line may be established as
its front lot line; except that where two (2) or more through lots are contiguous,
and a front lot line has been duly established on at least one (1) such lot, the
same street lot line shall thereafter be deemed to be the front lot line of all
such contiguous lots. On a through lot, a front yard shall be provided along
both street lot lines. The Zoning Administrator has the authority to determine
the front lot line for a corner lot giving consideration including, but not limited
to, the following:
a) If a building exists on the lot, previous determination of the front yard,
conformance to existing required setbacks, existing principal building
orientation, and location of building entrances;
b.) Proportions of the lot line dimensions, with preference for the front lot
line being the shorter lot line abutting a street;
c.) Pattern of existing development within the neighborhood, specifically
of adjacent lots; and
d.) The property owner’s expressed desire.
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Establishing staff’s authority to determine the front lot line of a parcel will assist in
preventing buildings and other developments from having a negative impact on adjacent
properties, especially in the case of larger buildings such as planned developments. It is
also consistent with the goals, objectives, and policies of the Comprehensive General
Plan to maintain the appealing character of Evanston’s neighborhoods and policy action
of encouraging new developments to complement existing street and sidewalk patterns.
Legislative History
July 12, 2017 – The Plan Commission recommended approval of the proposed text
amendment with a 5-2 vote.
May 10, 2017 – The Plan Commission began review of the text amendment, ultimately
voting to return the text amendment to staff for additional research and more specific
guidelines for reference within the proposed regulations.
Attachments
Proposed Ordinance 45-O-17
Link to Plan Commission Packet for 07/12/2017
Draft Plan Commission Minutes for the 07/12/2017 Meeting
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4/27/2017
5/2/2017
6/28/2017
45-O-17
AN ORDINANCE
Amending Evanston City Code Section 6-4-1-9(A)(4) and 6-18-3,
“Definitions,” Granting the Zoning Administrator Authority to Establish
the Front Lot Line
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 6-4-1-9(A)(4) of the Evanston City Code of
2012, as amended, is hereby further amended to read as follows:
4.Determining of Front Lot Line for Vacant Through Lots, or Corner Lots: On a
vacant through lot, or corner lot, any street lot line may be established as its front
lot line; except that where two (2) or more through lots are contiguous, and a
front lot lien has been duly established on at least one (1) such lot, the same
street lot line shall thereafter be deemed to be the front lot line of all such
contiguous lots. On a through lot, a front yard shall be provided along both street
lot lines. The Zoning Administrator has the authority to determine the front lot line
for a corner lot giving consideration including, but not limited to, the following:
a) If a building exists on the lot, previous determination of the front yard,
conformance to existing required setbacks, existing principal building
orientation, and location of building entrances;
b) Proportions of the lot line dimensions, with preference for the front lot line
being the shorter lot line abutting a street;
c) Pattern of existing development within the neighborhood, specifically of
adjacent lots; and
d)The property owner’s expressed desire.
SECTION 2: The definition of “Front Lot Line” in Section 6-18-3,
“Definitions,” of the Evanston City Code of 2012, as amended, is hereby further
amended to read as follows:
LOT LINE, FRONT: A lot line that is a street lot line. Any street lot line of a corner lot
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may be established by the ownerZoning Administrator as the
front lot line.
SECTION 3: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 6: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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Plan Commission Minutes 7/12/17
MEETING MINUTES
PLAN COMMISSION
Wednesday, July 12, 2017
7:00 P.M.
Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers
Members Present: Jim Ford (Chair), Simon Belisle, Terri Dubin, Carol Goddard, Peter
Isaac, Andrew Pigozzi, Jolene Saul
Members Absent: Patrick Brown, Colby Lewis
Associate Members Present: none
Associate Members Absent: Scott Peters
Staff Present: Meagan Jones, Neighborhood and Land Use Planner
Scott Mangum, Planning and Zoning Administrator
Presiding Member: Jim Ford, Chairman
1.CALL TO ORDER / DECLARATION OF QUORUM
Chairman Ford called the meeting to order at 7:00 P.M.
2.APPROVAL OF MEETING MINUTES: May 10, 2017
Commissioner Belisle made a motion to approve the minutes from May 10, 2017.
Commissioner Goddard seconded the motion.
A voice vote was taken and the minutes were approved, 6-0, with one Commissioner not
yet present.
3.NEW BUSINESS
Chair Ford proposed that the order of agenda items be changed to accommodate
the consultants present for the Transit Oriented Development (TOD) Parking
Requirements. The Commission agreed.
A. TEXT AMENDMENT 17PLND-0068
Transit Oriented Development (TOD) Parking Requirements
A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning,
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to update Chapter 16 – Off-Street Parking and Loading, to establish parking
requirements in TOD areas.
Ms. Jones provided a brief presentation on the TOD parking study, giving a history of
the process beginning with the receipt of a grant through the RTA in 2015 and the
consultant team which consisted of Sam Schwartz Engineering, Duncan Associates,
and Center for Neighborhood Technologies. The Study did an analysis of current
parking regulations, data from City parking garages, parking rates for recent
developments, and a peer city comparison. The findings showed that the current
parking requirements are well suited for developments further away from transit
oriented development areas but lead to underutilized parking within the TOD areas.
The Study provided major recommendations which included what would be a text
amendment to reduce the amount of required parking for residential developments
that are located within TOD areas (either .55 parking spaces per bedroom or 1 space
per dwelling unit). Additional recommendations included requiring developments to
provide supplementary parking demand studies, vehicle ownership data, and possibly
implementing an impact fee or fee-in-lieu of parking spaces for incoming
developments among other items.
Ms. Jones then stated that the original study was presented to the Parking &
Transportation Committee in August of 2016 during which the Committee provided
feedback and concerns. The revised study takes those comments into consideration.
She then clarified that staff is first seeking feedback on the proposed text amendment
then also on the TOD Parking Study itself.
Chair Ford opened the hearing to Commissioner questions and comments. Questions
and comments included:
● Clarification on requiring developments over 100 units to provide a Transit
Demand Management Plan. Ms. Kelly Conolly, Sam Schwartz Engineering,
provided more detail on what the plan would likely include. Ms. Jones added
that this would make the items within the plan a requirement instead of a
suggestion or recommendation from staff.
● How to show that the items within the TDM plan are actually implemented. Mr.
Mangum clarified that for larger developments, requirements could be added
into the approved ordinance.
● Clarification on how the reduced parking utilization rates arise, by low vehicle
ownership versus occupancy rates within that building. The numbers could be
a combination of the two items. City-wide vehicle occupancy is based on
census tract information.
● Would the reduced number of car share companies would have any effects on
the requirements. Staff did not anticipate this would have any effect.
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● Request for information regarding whether or not recently approved
developments would have complied with the proposed parking reduction. It
was shown that most developments would still have needed a development
allowance for reduced parking.
● Suggestion that the argument for the text amendment include the fact that
current parking is underutilized and the number of required parking spaces for
recently approved developments have been below current requirements. This
would show that the text amendment would change the code to match current
utilization and trends.
● Discussion about how other developer requests might be altered with a
reduced parking requirement (taller buildings, denser development, etc.).
● Reminding Commissioners that recent planned developments have included a
provision which prohibited that development’s residents from obtaining on
street parking permits.
● Editing the TDM requirement for developments over 100 units to be for
planned developments over 100 units.
● Discussion on the necessity of the fee-in-lieu recommendation of the Study.
Some concern was expressed that having that option would lead to “buying
out” of the parking requirements.
● If consideration of changes to retail demand was a part of the study and if that
could be considered in the future. The Study only address residential parking
but a longer term parking study could address retail/commercial parking
demand.
● Discussion on why .55 parking spaces per bedroom would be chosen versus
1 parking space per unit and the pros and cons of each option.
Chair Ford asked if members of the public present had any comment. One member
spoke asking for clarification on where the text amendment would apply. Ms. Jones
responded that the proposed amendment applies only to TOD areas, which are
considered to be 1/8 of a mile to ¼ of a mile away from transit stations, and would not go
into lower density areas away from transit. Existing parking requirements would apply
outside of TOD areas.
The Commissioners then discussed clarification on what would be approved by text
amendment (number of required parking spaces) versus what would be done
administratively (recommendations made within the parking study).
Commissioner Isaac moved to recommend approval of the text amendment to
reduce required residential parking in TOD areas to .55 per bedroom. The
motion was seconded by Commissioner Pigozzi. A roll call vote was taken and
the motion was approved unanimously 7-0. Commissioner Saul then moved to
remove the point referring to creating a fee-in-lieu of parking from the
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Plan Commission Minutes 7/12/17
Commission’s recommendation. Commissioner Dubin seconded the motion. A
roll call vote was taken and the motion was approved 5-2.
B. TEXT AMENDMENT 17PLND-0030
Determination of the Front Yard
A Zoning Ordinance Text Amendment pursuant to City Code Title 6,
Zoning to codify staff authority to determine the front lot line of a corner lot.
Ms. Jones provided a brief overview of the revised proposed text amendment, explaining
that the original proposed language was thought to be too broad and did not provide
enough guidelines for how the front lot line would be determined. Staff conducted
additional research of similar communities and through the American Planning
Association, in addition to consulting with the City’s Legal Department to create more
detailed standards to guide the determination of the front lot line. The standards
included location of existing structures on the property, proportions of the lot line
dimensions, pattern of existing development within the neighborhood and the property
owner’s expressed desire.
Chair Ford opened the hearing to Commissioner questions and comments. Questions
and comments included:
● Clarification on what the definition of the front lot line would be versus where
guidelines in determining the location in certain cases (such as corner lots) would
be located within the Zoning Code.
● Possibility of including illustrations within the code to help show how various
regulations would apply for a parcel.
● Clarification on what properties this text amendment would apply to. Staff stated
that the amendment would apply to all corner lot properties and, in cases where
the lot is already improved, give considerations to existing structures on the lot if
applicable.
● Providing certainty in determining the front lot line on vacant lots. Staff stated that
the text amendment is an attempt to provide guidance to property owners and
developers prior to development of a lot. A zoning analysis of proposed plans
would provide certainty. If there either is no discussion prior to plans being
submitted or the owner is adamant about a particular site layout, there is a
variance process that the owner can pursue (which may or may not be approved).
Commissioner Goddard made a motion to recommend approval of the text
amendment. The motion was seconded by Commissioner Belisle. A roll call
vote was taken and the motion was approved, 5-2.
4. PUBLIC COMMENT
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DRAFT
Page 5 of 5
Plan Commission Minutes 7/12/17
Ms. Jones provided updates on the status of the proposed planned development at
1454-1508 Sherman stating that the project would be before the Commission in
either August or September.
5. ADJOURNMENT
Commissioner Dubin made a motion to adjourn the meeting. Commissioner
Saul seconded the motion.
A voice vote was taken and the motion was approved by voice call 7-0.
The meeting was adjourned at 8:45 pm.
Respectfully Submitted,
Meagan Jones
Neighborhood and Land Use Planner
Community Development Department
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For City Council meeting of September 11, 2017 Item H1
Business of the City by Motion: Special Event – Special Olympic Polar Plunge
For Action
To: Honorable Mayor and Members of the City Council
From: Lawrence C. Hemingway, Parks, Recreation and Community Services
Director
Subject: 2018 Law Enforcement Torch Run Polar Plunge on Clark St Beach
Date: September 11, 2017
Recommended Action:
Human Services Committee and Staff recommend approval of Special Olympic Illinois’s
request to hold the 2018 Law Enforcement Torch Run Polar Plunge on Clark Street
Beach, starting at 8 am on February 16 and finishing at approximately 3 pm on
February 18.
Funding Source:
Costs for city services provided for events require a 100% reimbursement from the
sponsoring organization or event coordinator. This event requires no city services.
Livability Benefit:
Equity and Empowerment: Support quality human service programs.
Summary:
The Law Enforcement Torch Run Polar Plunge is a unique opportunity to support
Special Olympics athletes by taking a dip into Illinois’ frigid winter waters. Over a 24-
hour period, plungers will take 24 icy dips (once an hour, every hour) into the waters of
Clark Street beach. During this around the clock event all plungers and their support
person will stay in a 40 x 168 heated tent that will be set up on the beach on February
13 and removed on February 20. Past participants include students, law enforcement
officers, firefighters, teachers and various business professionals. All proceeds collected
by plungers benefit more than 22,000 traditional athletes and 20,000 Young Athletes of
Special Olympics Illinois.
For many years this annual Polar Plunge has taken place on the Northwestern Campus
beach. Due to construction on Northwestern campus, the 2016 and 2017 Polar Plunge
has taken place on Evanston’s Clark Street beach. Construction on campus will
continue in 2018 so they are requesting to use Clark Street Beach for the 2018 Polar
Plunge.
Memorandum
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Legislative History:
On September 6, 2017 the Human Services Committee voted to recommend approval
of the 2018 Law Enforcement Torch Run Polar Plunge on Clark St Beach.
Attachments:
Special Olympic Illinois’ special event permit application
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For City Council meeting of September 11, 2017 Item H2
Resolution 69-R-17 Agreement with Youth Job Center for Career Pathways
Program
For Action
To: Honorable Mayor and Members of the City Council
From: Lawrence C. Hemingway, Parks, Recreation and Community Services
Director
Karen Hawk, Community Services Assistant Director
Kevin L. Brown, Community Services Manager, Youth & Young Adult
Division
Subject: Resolution 69-R-17 Professional Services Agreement with Youth Job
Center of Evanston, Inc. for 2017 Building Career Pathways to
Sustainable Employment Program
Date: August 14, 2017
Recommended Action:
Human Services Committee and Staff recommend City Council adoption of Resolution
69-R-17, authorizing the City manager to execute the 2017 agreement with the Youth
Job Center of Evanston Inc. (YJC) (1114 Church Street, Evanston, IL 60201) to provide
not less than twenty disconnected and unemployed young adults who are low to
moderate income Evanston residents (ages 18-25) with a career pathway plan that
leads to educational/work trade certification, employment, supportive services, career
counseling, educational support and transportation assistance over 24 months in an
amount not to exceed $55,200.00 for FY 2017.
Funding Source:
Funding for this agreement is budgeted in Parks, Recreation and Community Services,
Youth and Young Adult Engagement Division (Account 100.30.3215.62490) which has
a FY 2017 budget of $281,965.00 and a YTD balance of $235,455.00 prior to this
agreement. Costs amount to approximately $2,760.00 per participant.
The City of Evanston shall be financially responsible for the furtherance of the program.
The Youth Job Center of Evanston shall be the employer of record. The direct and
indirect costs shall be $25,000.00 for on the job training salaries for 20 program
participants (@$1,250.00 each); $2000.00 for job readiness training; $4000.00 for
supportive services that include transportation and state certification and testing fees,
and child care for all program participants; $1,200.00 for program materials and
supplies; $23,000.00 for mandatory orientation, intake and job-readiness assessment,
Memorandum
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skill building activities, employability action plan, record documentation, job portfolio,
mock interviews and coaching, personalized job referrals, individualized career
pathways counselor consultations, and 6 month, 12 month, 18 month, and 24 month job
retention bench mark incentives and follow up.
Livability Benefits:
Economy & Jobs: Support Quality Jobs and Shared Prosperity, Expand job
opportunities, Develop workforce.
Summary:
In 2012, the City contracted with YJC to implement the pilot year of the Building Career
Pathways to Sustainable Employment Program. YJC was selected as a partner, because
it is a successful employment/training agency within the City that focuses upon job-
readiness and job-placement for at-risk youth and young adults. Its mission is to ensure
“success for young people in the workplace and in life”. YJC has a proven track record of
excellence placing more than 1,700 young people each year in various positions and
training programs. It has developed many long-term relationships with employers who are
committed to hiring individuals after successful on-the-job training and credential
attainment.
Continued utilization of the YJC avoids the duplication of services and provides the best
method for implementing the Youth and Young Adult Division’s Workforce Training and
Employment Programs. YJC has partnered with the city for many years in providing
employment services to Youth and Young Adults in the community and received CDBG
funding for such initiatives in 2016.
Our “Building Career Pathways to Sustainable Employment Program” has been
developed and modeled after successful national best practices. One such model was
highlighted in the Joyce Foundation’s July 2010 “Shifting Gears: State Innovation to
Advance Workers and the Economy in the Midwest” report. That report defined career
pathways as – “a series of connected education and training programs and support
services that enable individuals to get jobs in specific industries, and to advance over
time to successfully complete higher levels of education and work in that industry.”1
These programs include “embedded” or “stackable” credentials connected to each step
in the pathway. These credentials, such as occupational certificates, have value to
employers by themselves, and also build toward longer technical diplomas and degrees.
A more recent documentation and validation of this Workforce Training and
Employment approach can be found in the March 2016 MDRC (formerly known as
Manpower Research Demonstration Corporation) Issue Brief (www.mdrc.org). In the
brief, researchers note that “career pathways approaches are efforts to build more
coherent and easily navigable systems providing skills training, credentials, supports,
and employment.” The brief concludes that work-based learning is an effective method
for teaching skills that are valued in the labor market and a powerful incentive to keep
individuals engaged and gain access to industry and careers. For the disengaged, on-
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the-job training experiences can be part of an incentive structure that encourages them
to strive, persist, and succeed.
The results of the initial pilot program have been impressive and are consistent with
other national models using these workforce development strategies. From October
2012 to July 18, 2017, there have been 106 participants. Eighty-five percent of
participants completed Job Readiness Training. Eighty-one percent of the participants
were placed in on-the-job training and/or direct hire placements. Sixty-two percent were
placed in long-term employment – this percentage is markedly above the national
averages for programs of this nature. Forty-nine of the 106 participants or 46%
completed certification programs.
Internship Industries included: Retail, Healthcare, Social Services, Food Service,
Security, Education, Public Administration, Sports/Recreation, Construction,
Administrative/Clerical, Automotive Repair & Maintenance, and Culinary/Food Prep.
Internship Worksites included: City of Evanston, Evanston School District 65, Manor
Care Health Services, TJ Maxx, Douglas Center, Allied Barton Security Services,
Northshore Solar LLC, St. Francis, McGaw YMCA, Auto Barn, Duxler Auto, Curt’s Café,
Edzo’s Burgers, Midas, The Recyclery Collective, and Collective Resources.
Credentialed Pending/Attained included: National Retail Federation (NRF), Customer
Service, PERC card, OSHA 10-hour card, Direct Support Professional (DSP), Food
Service Sanitation, Emergency Medical Technician (EMT), Oakton Community College
Certifications (Auto/Culinary), ServSafe, Illinois Food Handler’s Card, Basset
Certification, and Recyclery Certifications.
Participants in the program complete pre-meeting assessments and orientation with
division staff. Once completed, YJC and City staff develop individualized participant
caseloads. Participants are required to meet the minimum criterion that has been
established for the pathway they have chosen (i.e. skills assessment, availability, high
school diploma, etc.), as if they were directly applying to the positions.
All participants receive supportive services, career counseling, job readiness training,
program stipends, educational support, child care, and transportation assistance, if
necessary. They are eligible for 200+ hours of paid training for entry level positions
leading to educational/work trade certifications.
Listed below is a summary of the scope of work to be performed by YJC:
• Assume all costs for all training, materials, etc., including any additional
supplemental support needed to ensure an individual’s success such as
transportation vouchers.
• Pay job readiness stipends and subsidized wages earned during training
internship.
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• Provide counseling and coaching, supportive follow-up services to individuals.
YJC will also provide regularly scheduled updates to Youth and Young Adult
Division staff on the progress of individuals enrolled in the program.
Youth and Young Adult Division staff recruits young adults in the community and
identifies Evanston residents that would benefit from this program. Also, other city
departments, co-workers in the Recreation Division and partner agencies in the city
such as the Moran Center and Evanston School District 202 provide referrals to the
division.
Youth and Young Adult Program staff and YJC Job Counselors follow the progress of
individuals enrolled in the program and their placement in employment over a 24 month
period. Research shows that follow up services are critical to the success of disengaged
and disconnected “Opportunity Youth”. The successful partnership with YJC provides
the educational and workforce related resources that are not always available to the
City of Evanston.
Attachments:
Resolution 69-R-17
2017 Professional Services Agreement with Youth Job Center of Evanston Inc
2017 Program Report (10/2012 to 7/2017)
1 Davis Jenkins. Career Pathways: Aligning Public Resources to Support Individual and
Regional Economic Advancement in the Knowledge Economy. Workforce Strategy Center,
August 2006
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8/3/2017
69-R-17
A RESOLUTION
Authorizing the City Manager to Execute the Professional Services
Agreement with the Youth Job Center to Fund the Building Career
Pathways to Sustainable Employment Program
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to sign
the Professional Services Agreement (the “Agreement”) by and between the City and
the Youth Job Center, an Illinois not-for-profit corporation. The Agreement is attached
hereto as Exhibit 1 and incorporated herein by reference.
SECTION 2: The Agreement will fund an initiative called “Building Career
Pathways to Sustainable Employment Program” that will provide not less than twenty
disconnected and unemployed young adults who are low to moderate income Evanston
residents (ages 18-25) with a career pathway plan that leads to educational/work trade
certification, employment, supportive services, career counseling, educational support
and transportation assistance over 24 months
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of said Agreement that he deems to be in the best
interests of the City.
SECTION 4: This Resolution shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
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69-R-17
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______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2017
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69-R-17
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EXHIBIT 1
PROFESSIONAL SERVICES AGREEMENT
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Building Career Pathways to Sustainable Employment Program 2017
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
1st day of September, 2017, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201
(hereinafter referred to as the “City”), and Youth Job Center Of Evanston, with offices
located at 1114 Church Street, Evanston, Illinois, (hereinafter referred to as the
“Consultant”). Compensation for all basic Services (“the Services”) provided by the
Consultant pursuant to the terms of this Agreement shall not exceed $55,200.00
I. COMMENCEMENT DATE
Consultant shall commence the Services on September 1, 2017 or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by August 31, 2018. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to
in writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
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IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A. Services may include, if any, other documented
discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub consultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
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under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
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documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference. All other training materials, assessment tools, documents, and
forms developed by Consultant for purposes other than fulfilling its obligations
under this Agreement are and shall remain property of Consultant. The City may
use said materials for training purposes only pursuant to this Agreement. Usage
of said materials by the City beyond the scope of this Agreement shall require
Consultant’s written consent.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
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documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
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To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
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and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
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to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party
without the City’s express written consent.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
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Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
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A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission,
and directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
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2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated 1st day of September, 2017
between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and
Youth Job Center Of Evanston sets forth the Commencement and Completion Date,
Services, Fees, and Reimbursable Expenses as follows:
COMMENCEMENT DATE: September 1, 2017
COMPLETION DATE: August 31, 2018
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $25,000.00 for
on the job training salaries for 20 program participants (@$1,250.00 each); $2000.00 for
job readiness training; $4000.00 for supportive services that include transportation and
state certification and testing fees, and child care for all program participants; $1,200.00
for program materials and supplies; $23,000.00 for mandatory orientation, intake and
job-readiness assessment, skill building activities, employability action plan, record
documentation, job portfolio, mock interviews and coaching, personalized job referrals,
individualized career pathways counselor consultations, and 6 month, 12 month, 18
month, and 24 month job retention bench mark incentives and follow up.
The Youth Job Center will provide monthly invoices to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal deadlines;
schedule will be provided by City. If the invoice needs adjustment or explanation,
Consultant will work with the City to adjust or explain the invoice. Once the invoice is
agreed upon by both parties, it shall be submitted for processing and be paid by the City
billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year five of
the “Building Career Pathways to Sustainable Employment Program”
The scope of the pilot “Building Career Pathways to Sustainable Employment Program”
for the City of Evanston includes the following components:
YJC will support 20 Evanston youth and young adults in the “Sustainable Employment
Program,” supporting youth through training, personalized advising, supportive services,
subsidized internships and continued educational opportunities. YJC staff will work with
young adults to develop a career pathway plan that meets their needs and continues to
move them toward living-wage jobs in careers with advancement opportunities. YJC
estimates that approximately half of the youth served need immediate work and time to
build skills and stabilize before able to be successful in training or Career Pathways
programs.
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20 Evanston youth and young adults will be enrolled in the program. Of these:
10 young adults will enroll in Career
Pathways or short-term training programs
leading to industry-recognized certification.
These youth will receive continued high level
of personalized, ongoing support from YJC to
ensure success in training and retention on
the job, once placed.
10 young adults will be placed into
jobs, and where appropriate, enrolled in
YJC’s Lasting Impact initiative to
receive retention support, stabilization
services and ongoing career planning,
leading to training or advancement
opportunities.
YJC will leverage support from other programs to provide job-readiness training,
retention support and additional supportive services for these youth.
YJC staff will work with participating employers to ensure retention in permanent
employment.
1. YJC will provide an on-the-job training/internship program that will train up to 20
clients (ages 18-25) vetted and selected by representatives from YJC and the
City of Evanston.
2. Positions shall be paid entry level and participants shall be provided with all
required background trainings.
3. Participants will be required to meet minimum criterion established by the parties
that may include skills assessment, participant availability, and high school
diploma/GED.
4. YJC shall administer all program costs for trainings, materials, supplemental
support that may include transportation vouchers, uniforms, and subsidies for
business attire.
5. YJC shall pay a training stipend to participants that successfully complete the job
readiness training.
6. YJC shall pay the work experience wages for participants that successfully
complete the post-training internship. Those wages shall cover approximately
200 or more required hours.
7. YJC will provide ongoing counseling and coaching, and follow-up services to
every participant following the completion of the internship.
8. In collaboration with City of Evanston staff, YJC program staff will develop a
career pathways plan for participants that include evaluation and assessment.
9. YJC program staff to recruit and facilitate participant selection strategies and
activities in collaboration with City of Evanston staff.
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10. YJC program staff to foster career counseling, coaching, mentoring and
employment retention activities.
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City of Evanston Career Pathways Report
October 2012 – July 31, 2017
The City of Evanston staff invested approximately $5,333/per participant to fund the program and received
regular updates from YJC staff throughout program delivery. The results since the program’s inception in
October 2012 are impressive: Of the 106 participants recruited, 86 participants were placed in subsidized work
experiences and/or direct-hire placements, with 66 ultimately placed in long-term employment. Of the
participants, 49 completed certification programs. Participants in our current cohort are nearing completion of
internships, and are already receiving offers of permanent placement from their employers. At the conclusion of
their internship, participants not placed will continue to receive job placement services from YJC staff.
Job Readiness Training (JRT)
• Total: 106 participants in the COE Program since October 2012
• Job Readiness Training Completion: 91 COE participants completed JRT (85%)
• Job Readiness Training Non-Completion: 7 COE participants did not complete JRT
• Job Readiness Training Didn’t Enroll: 8 COE Interns did not enroll in JRT (tested out)
Participant Placement
INTERNSHIP RECRUITMENT & PLACEMENT
• Total Participants: Of the 23 participants
enrolled, 19 are actively in PWE’s
• Funding: Approximately $3,000/per participant
• Available Internship Industries: Retail,
Healthcare, Social Services, Food Service,
Security, Education, Public Administration,
Sports/Recreation, Construction, Auto, and
Administrative/Clerical
• Internship Worksites: Active: TJ Maxx, Douglas
Center, City of Evanston’s health department,
YMCA, The Autobarn, Rolf’s Auto Care, Midas,
Curt’s
• Total Interns: 106 participated in the COE Program
• Funding: Approximately $3,000/per participant from
the COE
• Internship Industries: Retail, Healthcare, Social Services,
Food Service, Security, Education, Public Administration,
Sports/Recreation, Construction,
Administrative/Clerical, Automotive Repair &
Maintenance, and Culinary/Food Prep
• Internship Worksites: Evanston School District 65,
Manor Care Health Services, TJ Maxx, Douglas Center,
City of Evanston Public Works, Fleetwood -Jourdain
Community Center, Robert Crown Community Center,
Allied Barton Security Services, NorthShore Solar, LLC,
St. Francis, McGaw YMCA, Auto Barn, Duxler Auto,
Curt’s Café, Edzo’s Burgers, Midas, The Recyclery
Collective and Collective Resources
• Credentials Attained (and pending): National Retail
Federation (NRF) Customer Service, PERC card, OSHA
10-hour card, Direct Support Professional (DSP), Food
Service Sanitation, and Emergency Medical Technician
(EMT), Oakton Community College Certifications
(Auto/Culinary) ServSafe, Illinois Food Handler’s Card, IL
Driver’s License, Basset Certification, CPR, First Aide and
Recyclery Certifications
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COE‐ YJC Service Delivery Model Property of the Youth Job Center of Evanston, Inc. ™ Attend mandatory new client orientation Complete all required intake forms Provide all necessary documentation to determine eligibility Complete initial job‐readiness assessment Review job‐readiness results to identify skills, employability levels and plan of action Registered for mandatory job‐readiness training workshops Assigned to employment counselor Individuals must complete mandatory job skills training workshops (10 sessions) before meeting w/ employment counselor or receiving job referral Develop an Individualized Employment Action/Credential Plan w/timelines Clients may be referred to other programs (SCA, OOSY, Outpost) as necessary, for additional training and skill building activities An “ employer referral” is given only when it is determined the client is “job‐ready” and meets the basic employment standards: Have a completed job portfolio (includes: job application information, resume and reference list, cover letter, copies of diplomas, certificates, etc.) Passing score on 2 mock interviews Interview attire reviewed/approved by employment counselor(s) Clients must attend all required meetings w/employment counselors Receive personalized job referral letters to employers for full, part‐time, temporary and/or “odd jobs.” Receive referrals to paid work experiences and internship opportunities if eligible Receive exclusive and ongoing job leads via email, face‐ book, phone and regular mail Receive personalized job referrals for exclusive job fairs, onsite recruitment events and other employment related activities Ongoing employment coaching, career development counseling , and mentoring Regular meetings and site visits w/ clients and their employer to check on progress and status Employed clients achieving the 12 month benchmark will receive a customized “post‐employment/career pathway plan” for potential career advancement opportunities Job retention incentives for clients meeting job retention goals at the 6 month, 12 month, 18 month and 24 month benchmarks (i.e. gift and transit cards, client recognition, speaking opportunities at major YJC events, scholarship opportunities, etc.) Ongoing employment coaching and career counseling Employed clients may also be selected to participate in the “W.I.L.L. Career Advancement program” or serve on the “YJC Young Ambassadors Leadership Council” where they will represent the YJC at conferences, events, in the media, etc. YJC Alumni Group Involvement 503 of 503