HomeMy WebLinkAbout07.24.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 24, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
City Council meeting will convene at conclusion of the A&PW Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Suffredin
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Preservation Awards Presentation
Online Public Art Map Presentation
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
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City Council Agenda July 24, 2017 Page 2 of 8
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Request for Proposal to Lease the Harley Clarke Mansion, 2603 Sheridan
Staff recommends that City Council review and approve the Request for
Proposal (RFP) to lease the Harley Clarke Mansion, 2603 Sheridan Road, to a
non-profit organization. The RFP has been revised per direction given by City
Council at the July 10, 2017 meeting.
For Action
(SP2) 2017 Budget Expense & Revenue Recommendations
Staff recommends the City Council: review the 2017 year-end estimates and
budget adjustment strategies; consider recommend revenue action provided to
City Council separately; and direct the City Manager to implement measures to
balance the budget.
For Action
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Rainey
Human Services - Alderman Fiske
Economic Development - Alderman Wynne
Rules - Alderman Wilson
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 26, 2017.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – June 26, 2017 through July 9, 2017 $ 3,252,087.41
(A2) Bills List – July 25, 2017 $ 2,608,589.35
Credit Card Activity – Period Ending May 31, 2017 $ 215,521.46
For Action
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City Council Agenda July 24, 2017 Page 3 of 8
(A3.1) Sole Source Renewal of Annual Cisco SmartNet Software Support
Contracts and Licenses from CDW
Staff recommends City Council authorize the sole source purchase of Cisco
SmartNet networking licenses and software from CDW (120 S.Riverside,
Chicago, IL 60606) in the amount of $54,445.68. This contract provides support
for the City’s essential computer networking system and covers the period
September 15, 2017 through September 15, 2018. CDW is the current State Bid
Contract provider for these services as of July 2017. Funding is provided by the
IT Division, Computer Licensing and Support Fund (Account
100.19.1932.62340), which has a total budget of $500,000 and a YTD balance of
$324,915.46 before this transaction. This quote is a reduction from last year’s
annual cost of $73,063.37.
For Action
(A3.2) Agreement Amendment for Northwestern Football Parking on the Evanston
Wilmette Golf Course During Home Football Games
Staff recommends approval of the Evanston Wilmette Golf Course Association’s
(EWGCA) request for amendment of the existing three year agreement (2016,
2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the
golf course during Northwestern University home football games. This
amendment is requesting approval to pilot tailgating on hole #12. Currently, only
parking is allowed on hole #12. This pilot program would be evaluated at the end
of the 2017 football season.
For Action
(A3.3) Change Order #1 to Water Treatment Plant Reliability Improvements Project
with Thieneman Construction, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Water Treatment Plant Reliability Improvements
Project with Thieneman Construction, Inc. (TCI) (17219 Foundation Parkway,
Westfield, Indiana 46074) in the amount of $35,611.00. This will increase the
total contract amount from the current contract price of $1,247,000.00 to
$1,282,611.00. There is no time extension associated with this change order.
The Illinois Environment Protection Agency (IEPA) has agreed to provide a loan
from the State Revolving Fund in an amount up to $1,634,816.00 for engineering
and construction of this project. This amount includes a contingency of 3%
($37,410.00) of the bid price of the project. With this funding, all eligible
engineering and construction costs will be funded by a loan repaid over 20 years
at 1.64% interest. IEPA loan funding for this work is being routed through the
Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094). This
project has an overall project allocation of $2,500,000 for both 2016 and 2017.
For Action
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City Council Agenda July 24, 2017 Page 4 of 8
(A3.4) Contract with Schroeder & Schroeder, Inc. for 2017 Alley and Street
Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 Alley and Street Improvements Project (Bid No. 17-38) with
Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount
of $1,301,882.10. This project consists of improvements to five alleys throughout
the City, street resurfacing on Dewey Avenue from the cul-de-sac south of
Simpson Street to the north end north of Payne Street, and installation of traffic
calming speed humps on various streets and speed bumps in various alleys.
Funding will be provided from the CIP Fund (various accounts), the Parking Fund
(Account 505.19.7005.65515-416500), and the Sewer Fund (Account
515.40.4535.62461–417017). A detailed summary of the funding can be found
on the corresponding transmittal memorandum. This project was budgeted at
$1,576,000 for FY 2017. This project is $5,071.61 over budget for 2017 G.O.
Bonds. The additional funding is available from savings from other projects.
For Action
(A3.5) Contract with Bulley & Andrews Concrete Restoration for 2017 Parking
Garage Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 Parking Garage Improvements (Bid No. 17-42) with Bulley &
Andrews Concrete Restoration (1755 West Armitage Avenue, Chicago, Illinois
60622) in the amount of $237,354.00. Funding will be provided from the Parking
Fund (Accounts 505.19.7005.65515-617011; 505.19.7005.65515-617012; &
505.19.7005.65515-617013) with a total budget for this project of $620,000.
For Action
(A3.6) Sidewalk Café for Furious Spoon at 1700 Maple Avenue
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Furious Spoon, a Type 1 restaurant located at 1700 Maple
Avenue. The sidewalk café will consist of nine tables with four seats each for a
seating capacity of 36, and will operate Sunday-Thursday 11:00 a.m.–1:00 a.m.
and Friday-Saturday 11:00 a.m.–2:00 p.m.
For Action
(A3.7) Contract with Warren Langley for Design, Manufacture and Installation of
Lighted Sculpture at the Green Bay, Emerson, Ridge Intersection
Staff recommends that Council authorizes the City Manager to enter into a
contract with Warren Langley, Australian artist, (13/63 Crown Rd. Queenscliff,
Sydney, NSW 2096) for RFP 17-01 to design, manufacture and install a lighted
sculpture in the underpass of the Green Bay, Emerson, Ridge intersection in the
amount of $88,897.50. This is funded from the CIP Neighborhood Public Art fund
(Account 415.40.4116.65515-117004). The total 2017 funding allocation of
$150,000 is allocated as follows: $75,000 from FY 2016 G.O. Bonds (carryover),
and $75,000 from FY 2017 G.O. Bonds.
For Action
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City Council Agenda July 24, 2017 Page 5 of 8
(A4) Resolution 65-R-17, Creating a Separate Fund entitled the “Robert Crown
Community Center Maintenance Fund”
Staff and the Friends of Robert Crown 501(c)3 recommend the City Council
adopt Resolution 65-R-17 enabling the creation of the Robert Crown Community
Center (RCCC) Maintenance Fund in the FY 2019 Annual Budget. This fund will
be used for specific long-term infrastructure maintenance items at both the
RCCC and surrounding fields as identified below. Revenues to support the
anticipated long term maintenance costs of the RCCC shall come from operating
revenues of the new facility and from donations. These revenues will be
reviewed not less than once every five years to determine if the proper
funding has been set aside for the timely replacement of infrastructure.
For Action
(A5) Resolution 66-R-17, Professional Services Agreement with James B. Moran
Center for “2017 Certificate of Rehabilitation Program”
Staff recommends that City Council adopt Resolution 66-R-17, authorizing the
City manager to execute an agreement between the City of Evanston and the
James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203
Evanston, IL 60201) to provide legal services for not less than 15 Evanston
residents to secure Certificates of Rehabilitation, expungement and criminal
records sealing, in an amount not to exceed $30,000. Funding for this agreement
is budgeted in Parks, Recreation and Community Services, Youth and Young
Adult Engagement Division (Account 100.30.3215.62490) which has a FY 2017
budget of $281,965.00 and a YTD balance of $237,412 before this project. Costs
amount to approximately $2,000 per participant. The City of Evanston shall be
financially responsible for the furtherance of the program. The James B. Moran
Center would be responsible for handling the payment of direct and indirect costs
for not less than 15.
For Action
(A6) Resolution 64-R-17, Authorizing City Manager to Execute TIF Forgivable
Construction Loan and Development Agreement with Harrington Brown
LLC for Proposed Development at 100 and 128 Chicago Avenue
Staff recommends City Council adoption of Resolution 64-R-17, considering
Harrington Brown, LLC’s request for financial assistance totaling $1,959,946 from
the Howard Ridge TIF and an additional $1 million from the Affordable Housing
Fund for the development of a mixed use commercial/residential project at 130
Chicago Avenue. The Howard Ridge TIF will provide funding through the
issuance of G.O. Bonds which will be abated by the tax increment produced by
the development and by future Howard Ridge TIF revenues. The Affordable
Housing Fund has a cash balance of $1,055,000, but only $590,000 after
accounting for previous commitments. However, staff anticipates revenues of
$375,000 in 2018 for an estimated balance of $965,248. Fees in lieu of payments
from 831 Emerson and 1815 Ridge would occur at first temporary certificate of
occupancy (TCO). This is not estimated to occur until 2019 at the earliest.
For Action
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City Council Agenda July 24, 2017 Page 6 of 8
(A7) Ordinance 67-O-17, Authorizing City Manager to Negotiate with Harrington
Brown LLC for the Sale of City-Owned Real Property Located at 100
Chicago Avenue
Staff recommends approval of Ordinance 67-O-17, “Authorizing the City Manager
to Negotiate with Harrington Brown, LLC for the Sale of City-Owned Real
Property Located at 100 Chicago Avenue, Evanston, Illinois.” The sale of City-
owned real property is a two-step process; an ordinance must be adopted to
authorize the City Manager to negotiate the sale of property followed by an
ordinance at a later date that authorizes the City Manager to execute a sales
contract that memorializes said negotiations. A two-thirds majority of City
Council is required to adopt Ordinance 67-O-17. Suspension of the Rules is
requested for introduction and adoption by City Council on July 24, 2017.
For Introduction and Action
(A8) Ordinance 73-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 17, Schedule XVII: Parking Violation
Penalties
Staff recommends that the City Council adopt Ordinance 73-O-17, amending City
Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase
the fine for an expired parking meter by ten dollars ($10) to twenty dollars ($20)
effective September 1, 2017. The last time this fine was increased was January
22, 1976.
For Introduction
(A9) Ordinance 76-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties” to Increase the Fine for Street Cleaning Parking
Violations by Fifteen Dollars to Fifty Dollars
Staff recommends that the City Council adopt Ordinance 76-O-17, amending
portions of City Code Section 10-11-17, Schedule XVII, Parking Violation
Penalties to increase the fine for street sweeping violations by fifteen ($15) to fifty
dollars ($50) effective September 1, 2017.
For Introduction
(A10) Ordinance 69-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 69-O-17, amending of City Code Section 10-11-18(H)
adding: eligibility for residents on Lake Shore Boulevard, west side, from
Greenleaf Street north to Hamilton Street and 1145 Sheridan Road.
For Introduction
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City Council Agenda July 24, 2017 Page 7 of 8
(A11) Ordinance 70-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 70-O-17, amending of City Code Section 10-11-18(G)
adding Residents Parking Only on: Harrison Street, both sides, Hartrey Avenue
to the alley east of Prairie Avenue; and Prairie Avenue, both sides; alley south of
Central Street to Lincoln Street, to read 7:00 a.m. to 10:00 a.m., Monday through
Saturday.
For Introduction
(A12) Ordinance 71-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 71-O-17, amending of City Code Sections 10-11-18(G)
by including eligibility for the district for: Residents addresses of 2542 – 2566
Prairie Avenue, 2002-B Central Street and 2002-C Central Street.
For Introduction
(A13) Ordinance 72-O-17, to Amend Title 11, Administrative Adjudication, Chapter
2, Parking & Compliance Violations, Section 11(B): Immobilization Program
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 72-O-17, amending Title 11, Administrative
Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B):
Immobilization Program to read: “When the registered owner of a vehicle has
accumulated three (3) or more final determinations of parking and/or compliance
violation liability.”
For Introduction
(A14) Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include
Block Party Regulations
Staff recommends City Council adoption of Ordinance 58-O-17 by which City
Council would amend City Code 7-2-5-3 “Permit Fees,” to include Block Party
Regulations.
For Action
(A15) Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for
Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon
Local Liquor Commissioner recommends City Council adoption of Ordinance 61-
O-17, increasing the number of authorized Class D liquor licenses for Furious
Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon located at 1700 Maple
Street.
For Action
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City Council Agenda July 24, 2017 Page 8 of 8
(A16) Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for
Beer on Central, LLC dba Beer on Central
Local Liquor Commissioner recommends City Council adoption of Ordinance 62-
O-17, increasing the number of authorized Class K liquor licenses for Beer on
Central, LLC dba Beer on Central located at 1930 Central Street.
For Action
(A17) Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating Small
Unmanned Aircraft in the City of Evanston
City staff recommends City Council adoption of Ordinance 46-O-17, amending
City Code Section 9-5-15, regulating small unmanned aircraft in the City of
Evanston. Ordinance 46-O-17 addresses ongoing community concerns and
provide an enforcement tool related to the operation of small unmanned aircraft,
including drones. This Ordinance was introduced at the June 12, 2017 City
Council meeting, and held for action at the July 24, 2017 City Council meeting
following an amendment proposed by Alderman Wynne and subsequently
approved.
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH AUGUST 15, 2017
Upcoming Aldermanic Committee Meetings
7/26/2017 6:00 PM Transportation & Parking
7/26/2017 7:00 PM Economic Development
8/3/2017 7:00 PM Housing, Homelessness and Human Relations Commission
8/7/2017 6:00 PM Human Services
8/14/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.
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For City Council meeting of July 24, 2017 Item SP1
Harley Clarke Mansion Request for Proposal to Lease
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Erika Storlie, Deputy City Manager/Director of Administrative Services
Subject: Request for Proposal to Lease the Harley Clarke Mansion, 2603 Sheridan
Date: July 19, 2017
Recommended Action:
Staff recommends that City Council review and approve the Request for Proposal (RFP)
to lease the Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit organization.
The RFP has been revised per direction given by City Council at the July 10, 2017
meeting.
Livability Benefits:
Built Environment: Enhance Public Spaces
Summary of Revisions from July 10, 2017 City Council Meeting
1. Pushed back release date to August 3, 2017. Moved up due date for final
RFP submission to October 9, 2017, and final Council award of lease to
November 27, 2017. Proposers will have approximately two months to
prepare and submit proposals.
2. Schedule two mandatory pre-proposal meetings and property walk-throughs
at the Harley Clarke Mansion. Proposers need to attend only one session.
3. Update M/W/EBE language in RFP advising proposers to include a statement
of how they intend to satisfy, or not, the City’s M/W/EBE goals. Reference to
City policy can be found on page “tba.”
4. Statement that a full-service restaurant is not acceptable, although a light-fare
café would be acceptable at the site.
5. Added language to include Jens Jensen Garden protection and maintenance.
6. Added website link to Lakefront Master Plan
Background:
Pursuant to the request of the City Council, a Harley Clarke Planning Committee was
formed in November of 2016 to discuss the planning for the future of the Harley Clarke
Mansion. The Committee recommended a lease of the property to Evanston Lakehouse
Memorandum
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and Gardens at the City Council meeting of June 26, 2017. This recommendation was
not approved; City Council requested a Request for Proposal (“RFP”) to lease the
property to non-profit organizations be prepared. A draft RFP is attached to this
memorandum. If approved, staff will publish the RFP on August 3, 2017, which is the
earliest possible date if City Council approves the proposal on July 24, 2017. The
deadline for proposals is October 9, 2017.
Attachments:
Draft Request for Proposal
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CITY OF EVANSTON
REQUEST FOR PROPOSAL (DRAFT #2 – July 24, 2017)
NUMBER: XX-XX
for
Lease of Harley Clarke Mansion to a Non-Profit Organization
July 20, 2017 August 3, 2017
PROPOSAL DEADLINE: 2:00 P.M., November 20, 2017October 9, 2017
Room 4200
Lorraine H. Morton Civic Center,
2100 Ridge Avenue,
Evanston, Illinois 60201
PRE-PROPOSAL MEETINGS: Non-mandatoryMANDATORY
AND PROPERTY TOURS: 2:00 PM, August 21 and October 24, 2017September 7,
2017
(Attendance required at only
one pre-proposal meeting/tour) Parasol Room
Lorraine H. Morton Civic Center
2100 Ridge AvenueHarley Clarke Mansion
2603 Sheridan Road
Evanston, Illinois 60201
PROPERTY TOURS: July 31, September 7, and October 17, 2017
SEALED PROPOSALS TO BE RETURNED TO:
CITY OF EVANSTON
PURCHASING DIVISION, ROOM 4200
LORRAINE H. MORTON CIVIC CENTER
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2100 RIDGE AVENUE
EVANSTON, ILLINOIS 60201
PHONE (847)866-2935 * FAX (847)448-8128
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TABLE OF CONTENTS
Notice to Proposers XX
1.0 Introduction XX
2.0 Scope of Services XX
3.0 Insurance XX
4.0 Submittal Requirements XX
5.0 Additional Submittal Requirements XX
6.0 M/W/EBE Goals XX
7.0 Evaluation Criteria XX
8.0 Selection Process XX
9.0 Proposed Schedule XX
10.0 Questions Regarding RFP XX
11.0 General Terms and Conditions XX
Harley Clark Manson Drawings XX
Exhibit A – Disclosure of Ownership Interests XX
Exhibit B – Additional Information Sheet XX
Exhibit C – Conflict of Interest Form XX
Exhibit D – Acknowledgement of Understanding XX
Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification XX
Exhibit F – City of Evanston M/W/EBE Policy XX
Exhibit G – M/W/EBE Participation Compliance Form XX
Exhibit H – M/W/EBE Participation Waiver Request XX
Harley Clark Manson Drawings XX
Additional Information
Harley Clark Manson Drawings XX
Link to 2008 Lakefront Master Plan
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CITY OF EVANSTON
NOTICE TO PROPOSERS
Sealed proposals will be received by the Purchasing Office in Room 4200, Lorraine H.
Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, until 2:00 P.M. local time
on November 20, 2017. Proposals shall cover the following:
Lease of Harley Clarke Mansion to Not-For-Profit Organization
RFP Number: XX-XX
The City of Evanston is seeking to enter into a long-term lease with a non-profit organization
that will invest in and renovate the Harley Clarke mansion and offer public access and/or
experience to create a high quality public use for the space consistent with the 2008
Lakefront Master Plan. The property is located at 2603 Sheridan Road, Evanston, IL 60201.
There will be a non-mmandatory pre-proposal meetings and walk-throughs of the property
on August 21, 2017 and September 7, 2017, at 2:00 p.m. in the Parasol Room of the
Lorraine H. Morton Civic Center, 2100 Ridge Avenueat the Harley Clarke Mansion, 2603
Sheridan Road, Evanston, Illinois 60201. All organizations intending to submit a proposal
for this project are encouraged required to attend one pre-proposal meeting and walk-
through to discuss the proposed work and receive answers to questions related to the
project.
Non-mandatory walk throughs of the property will take place on July 31, 2017, September 7,
2017, and October 17, 2017 from 8am to 1pm. Additionally, the City will allow each
potential bidder up to four (4) scheduled days to view the interior of the buildings prior to
November 10, 2017September 30, 2017.
The above itemSealed proposals shall conform to the RFP on file in the Purchasing Office.
The document, including all necessary plans and specifications, will be available in the
Purchasing Office on July 20, 2017August 3, 2017. Parties interested in submitting a bid
should contact the Purchasing Office to receive a copy of the bid or see the City’s website
at: www.cityofevanston.org/business/bids-proposals/ or Demandstar at:
www.demandstar.com.
The City of Evanston (the City) in accordance with the laws of the State of Illinois, hereby
notifies all organizations that it will ensure that the contract(s) entered into pursuant to this
notice will be awarded to the successful organization without discrimination on the grounds
of race, color, religion, sex, age, sexual orientation marital status, disability, familial status or
national origin. The City of Evanston reserves the right to reject any or all submittals or to
accept the submittal(s) deemed most advantageous to the City.
Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership
Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure
to submit such information may result in the disqualification of such proposal.
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XXXXXXXXXXXX
Purchasing Specialist
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CITY OF EVANSTON
Request for Proposal
1.0 INTRODUCTION
The City is seeking proposals for the purpose of entering into a long-term lease of
the buildings known as the Harley Clarke Mansion located at 2603 Sheridan Road,
Evanston, Illinois. The site is designated as an Evanston Landmark and contains an
approximately 20,275 square foot (including conservatory) 3 story brick structure
plus a basement with a 4,383 square foot coach house (including greenhouse) with
two apartments and a 3 car garage. The property includes a Jens Jensen Garden
and is zoned OS – Open Space. Permitted and special uses of the OS District are
contained in the Evanston Zoning Ordinance.
The City of Evanston is not offering the land occupied by these buildings for sale,
however proposals should include a plan to protect and maintain the Jens Jensen
Garden.
The intent of this Request for Proposal (RFP) is to identify a qualified, non-profit
organization to renovate and use the existing structures. The selected lessee must
have the necessary financial capabilities to complete this project in a timely
manner.
Respondents are required to:
● Submit information about the organization interested in the property;
● Clearly state intention for the property, i.e., specific use; and
● State the monetary monthly payment the entity is willing to pay to lease the
space along with the anticipated term of lease agreement.
If an interested party is selected to lease the building(s), it is the expectation of the
City that the lessee would enter into a long term lease and would be required to
invest in a substantial renovation of the property as part of the lease agreement.
Contact with City personnel (including appointed or elected officials) in connection
with this RFP shall not be made other than as specified in this RFP. Unauthorized
contact with any City personnel (including appointed or elected officials) may be
cause for rejection of a proposal.
Prior to the submittal of a proposal, Proposers are advised to carefully examine
● the contract documents
● project scope and work tasks to be accomplished
● specifications
● submittal requirements
● insurance requirements and required documentation
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Proposers are advised to become thoroughly familiar with all conditions,
instructions and specifications governing this RFP. Proposals shall be made in
accordance with these instructions. Proposals shall be submitted on the forms
provided by the City
The City will not be liable in any way for any costs incurred by respondents in
replying to this Request for Proposal.
2.0 SCOPE OF SERVICES
The City of Evanston is seeking proposals from a non-profit organization to enter
into a long term lease for the property located at 2603 Sheridan Road, Evanston,
Illinois. The lessee would be required to invest in a substantial renovation of the
property as part of the lease agreement.
The lessee would be asked to:
● Create a high quality public use for the space, consistent with the 2008
Lakefront Master Plan;
● Retain and protect the historic character of the buildings;
● Address any potential parking issues; and
● Accommodate existing public space and recreation area to ensure that the
community retains access to recreation opportunities and is consistent with
OS zoning.
The Evanston City Council approved the issuance of this RFP on June 26July 24,
2017 with the condition that the entirety of the property continues to be owned by the
City of Evanston. The City Council will not approve inclusion of a full service
restaurant at this location, although a light-fare café would be acceptable.
Additionally, for-profit uses are prohibited
As stated, only the buildings set forth in this RFP (together with the adjacent Jens
Jensen Gardens) are for consideration for lease and no other land, buildings or
surrounding area will be considered including the fog houses, lighthouse landing
complex or other structures. Proposals should include a plan to protect and maintain
the Jens Jensen Gardens. Proposers may partner with another non-profit
organization to maintain the Gardens. The land under the Mansion will remain, in its
entirety, fully owned by the City of Evanston.
Various engineering, structural, environmental and other assessment reports have
been compiled in the past on this property. These and other additional information,
including the legislative history of the property are available on the City’s website at
www.cityofevanston.org/harleyclarke.
3.0 INSURANCE
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The successful bidder shall carry and maintain at its own cost with such companies
as are reasonably acceptable to City all necessary liability insurance (which shall
include as a minimum the requirements set forth below) during the term of the
lease Agreement, for damages caused or contributed to by the organization, and
insuring the organization against claims which may arise out of or result from the
organization’s performance or failure to perform the Services hereunder.
As part of the lease agreement, the successful bidder must provide an insurance
certificate naming the City of Evanston as an additional insured and will provide a
variety of insurances including:
▪ comprehensive general liability - $3,000,000 combined single limit for
each occurrence for bodily injury and property damage – designating
the City as Additional Insured
▪ Workers Compensation - Statutory Limits
▪ Automobile Liability - $1,000,000 per occurrence for all claims arising
out of bodily injuries or death and property damages.
▪ errors and omissions or professional liability insurance - $1,000,000
The surety and the insurance company must have not less than an A+ rating from
the Alfred M. Best Co., Inc. and be approved by the City of Evanston.
The successful bidder’s certificate of insurance shall contain a provision that the
coverage afforded under the policy(s) will not be canceled or reduced without thirty
(30) days prior written notice (hand delivered or registered mail) to City.
4.0 SUBMITTAL REQUIREMENTS
Responses to this Request shall be in one volume. Any organization brochures
and/or information pertaining to the qualifications of the organization and/or team
may be submitted, but must be included in a single volume. Applicant organizations
must submit their responses in one of two ways:
1. Paper copies-- six (6) hardcopies, one (1) unbound original and an
electronic copy on a flash/USB drive; or
2. Electronic response only—submitted in a sealed envelope on a flash/USB
drive (with any paper bid bonds as required)
Cut out and tape label included in this proposal package as Exhibit K (BID/Proposal
Submittal Label). All submittals are to be placed in a sealed opaque envelope
addressed to: The City of Evanston Purchasing Office, Room 4200, Lorraine H.
Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201; clearly marked
on the OUTSIDE with the following:
● RFP name and number
● Name and address of Organization
● Date and time of RFP deadline
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ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL BE
RETURNED TO THE PROPOSER UNOPENED. It is the sole responsibility of the
proposer to insure that his or her proposal is delivered by the stated time. Mailed
proposals which are delivered after the specified time will not be accepted regardless
of post marked time on the envelope. THE CITY IS NOT RESPONSIBLE FOR
MISDIRECTED PACKAGES.
A. Cover Letter
The cover letter will include the following:
● introduction of organization signed by its authorized Principal
● name of organization
● address of organization
● phone number of the organization submitting the proposal
● include the name and signature of an authorized binding official who
is authorized to answer questions regarding the organization’s
proposal
B. Qualifications and Experience of Organization and/or Team
● All respondents shall describe other projects performed or undertaken
that are similar in scope to the required services described herein.
● The respondent must provide references, including name, address and
telephone number of a contact person for each project identified and
described.
● Indicate commencement dates, duration and type of operation.
● Provide such other information as deemed appropriate to demonstrate
the qualifications and ability of the organization to successfully carry out
its proposal.
C. Proposal Management
Clearly identify the person(s) who would be assigned to negotiate and oversee
this proposal. The proposal should indicate the abilities, qualifications and
experience of these individuals.
D. Lease
Upon award of this RFP the City may negotiate a lease with the awarded
organization. The terms and conditions of any lease are subject to final approval
by the City of Evanston and the Evanston City Council.
5.0 ADDITIONAL SUBMISSION REQUIREMENTS
Respondents must consider the need to render the building compliant with all
building codes (including ADA) and requirements before occupancy. The proposal
must address the intended course of action regarding the remediation or removal of
non-compliant conditions, including various structural elements of the buildings. As
an Evanston Landmark, please note that any rehabilitation/renovations that result in
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exterior changes are subject to certification of appropriateness and will be reviewed
by staff and/or the Preservation Committee.
The plans and specifications for all design and work to be accomplished on the site
must be prepared by a design professional and approved by the City under the
City’s normal permit process.
6.0 M/W/EBE GOALS
Please be aware that the City has a goal of 25% of the contract amount for the
participation and utilization of Minority-Owned, Women-Owned, and Evanston-
based businesses (M/W/EBEs) in completing a portion of the services required by
the City. All respondents must submit a statement of how they will satisfy, or not
satisfy, the commitment to involving M/W/EBEs in completing a portion of the
required services. Provide a copy of the certification for M/W/EBEs that will assist in
achieving the M/W/EBE goal with your submittal as well as the appropriate
M/W/EBE forms or Request for Waiver. Any questions regarding M/W/EBE
compliance should be submitted in writing to Sharon A. Johnson, Business
Workforce Compliance Coordinator at shjohnson@cityofevanston.org or Tammi
Nunez Purchasing Manager at tnunez@cityofevanston.org. (See City of Evanston
M/W/EBE Policy on page XX.)
7.0 EVALUATION CRITERIA
The City will select the successful organization through an evaluation process
based on the organization meeting the specifications which are outlined in this
RFP. A review committee will review and verify in detail all proposals that are
received. During the evaluation process, the City may require a Proposer’s
representative to answer questions with regard to the proposal and/or make a
formal presentation to the review committee. The review committee will forward the
results of its review of all proposals to the City Council for final selection.
The evaluation criteria listed below will be used in the selection of the successful
Proposer.
A. Qualifications and Expertise
B. Financial Capability to Execute Proposal
C. Benefit of the proposed use of the property to the Evanston community
D. Organization and Completeness of Proposal
E. Commitment to meeting the City’s M/W/EBE participation goal.
8.0 SELECTION PROCESS
The City will select an organization on the basis of the responsiveness of the
proposal to the RFP submittal requirements and the evaluation criteria stated
above. The City reserves the right to reject any or all proposals, and to request
written clarification of proposals and supporting materials from the Proposer.
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While it is the intent of the City to select a single organization, the City reserves the
right to make the award in part or in whole and to select multiple organizations,
depending on whichever decision is deemed to be most advantageous to the City.
Responses may be rejected if the organization fails to perform any of the following:
A. Adhere to one or more of the provisions established in this Request for
Proposal.
B. Demonstrate competence, experience, and the ability to provide the services
described in this Request for Proposal.
C. Demonstrate financial capacity.
D. Demonstrate understanding of capital investment necessary;
E. Address issues arising out of proposed use (e.g., parking).
F. Submit a response on or before the deadline and complete all required forms.
G. To fulfill a request for an oral presentation.
H. To respond to a written request for additional information.
Discussions and/or interviews may be conducted with responsible organizations
that have submitted proposals in order to clarify certain elements. All proposals
shall be afforded fair and equal treatment with respect to any opportunity for
clarification. In conducting discussion, there shall be no disclosure of information
derived from proposals submitted by competing organizations.
If the City is unable to reach any sort of agreement with the selected organization,
the City will discontinue negotiations with the selected organization and begin
negotiations with the organization ranked second and so on until agreement is
reached.
The City Council will select the proposal that is determined to be the most
advantageous to the City and all other evaluation factors which are set forth in this
Request for Proposal. No other factors or criteria not listed in this RFP shall be
used in the evaluation.
9.0 PROPOSED SCHEDULE
The tentative schedule for this RFP and project process is as follows:
1. RFP issued July 20, 2017August 3, 2017
2. Non-mandatoryMandatory Pre-Proposal Conferences and Walk-Throughs:
August 21 and October 24, 2017September 7, 2017 (Attendance at
only one is required)
3. Optional Walk Through July 31, 2017
September 7, 2017
October 17, 2017
4.3. Last Day to submit questions
October 31, 2017September
30, 2017
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4. RFP Submission Due Date November 20October 9, 2017
5. City Council Consideration of Proposals November 13, 2017
6. City Council Award of ContractLease January 8, 2018November 27,
2017
10.0 QUESTIONS REGARDING RFP
All questions related to this RFP should be submitted in writing to XXXXXXXXX,
Purchasing Specialist at XXXXXXX@cityofevanston.org with a copy to
_________________.
11.0 GENERAL TERMS AND CONDITIONS
A. Confidentiality
In connection with this Agreement, City may provide Proposer with information
to enable Proposer to render the Services hereunder, or Proposer may develop
confidential information for City. Proposer agrees (i) to treat, and to obligate
Proposer’s employees to treat, as secret and confidential all such information
whether or not identified by City as confidential, (ii) not to disclose any such
information or make available any reports, recommendations and /or
conclusions which Proposer may make for City to any person, organization or
corporation or use the same in any manner whatsoever without first obtaining
City’s written approval, and (iii) not to disclose to City any information obtained
by Proposer on a confidential basis from any third party unless Proposer shall
have first received written permission from such third party to disclose such
information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in
the possession of others whom the City has contracted with to perform a
governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5)
working day extension). Upon notification from the City that it has received a
Freedom of Information Act request that calls for records within the Proposer’s
control, the Proposer shall promptly provide all requested records to the City so
that the City may comply with the request within the required timeframe. The
City and the Proposer shall cooperate to determine what records are subject to
such a request and whether or not any exemptions to the disclosure of such
records, or part thereof, is applicable.
The Purchasing Specialist will endeavor to advise the organization of any
request for the disclosure of the material so marked with “TRADE SECRET”,
“CONFIDENTIAL”, or “PROPRIETARY”, and give the organization or other
submitting party the opportunity to seek a court order to protect such materials
from disclosure. If the requested material was submitted by a party other than
the organization, then the organization shall be solely responsible for notifying
the submitting party of the request. The City’s sole responsibility is to notify the
organization of the request for disclosure, and the City shall not be liable for any
damages resulting out of such disclosure, whether such disclosure is deemed
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required by law, by an order of court or administrative agency, or occurs through
inadvertence, mistake, negligence on the part of the City or its officers, or
employees.
B. Withdrawal of Proposal
Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be
attained by written request; however, no offer can be withdrawn within the ninety
(90) day period which occurs after the time is set for closing. Proposers who
withdraw their proposals prior to the designated date and time may still submit
another proposal if done in accordance with the proper time frame.
C. Exceptions to Specifications
Exceptions to these specifications shall be listed and explained on a separate
page titled “Exceptions to Specifications”, which shall be prepared by the
Proposer. This page shall then be attached to these documents and submitted
at the same time as the proposal. Each exception must refer to the page
number and paragraph to which it is relevant. The nature and reasoning of each
exception shall be explained in its entirety. Any exceptions to these
specifications may be cause for rejection of the proposal.
D. Hold Harmless
The Proposer agrees to hold harmless the City of Evanston and all of its agents,
servants, and employees against any and all lawsuits, claims, demands,
liabilities, losses, and/or expenses; including court costs and attorneys’ fees on
account of injury to any person, or any death resulting from such injury, or any
damage to property which may have arisen from work specifically related to the
contract and/or project.
E. Addenda
Any and all changes to these documents are valid only if they are included via
written addendum to all respondents. Each respondent should acknowledge
receipt of any addenda by indicating same in their proposal submission. Each
respondent acknowledging receipt of any addenda is responsible for the
contents of the addenda and any changes to the proposal therein. Failure to
acknowledge any addenda may cause the proposal to be rejected. Addenda
information is available over the internet at City of Evanston Notices &
Documents or www.demandstar.com, or by contacting the Purchasing Office,
847-866-2935.
F. Term
The term of the lease may be negotiated, but the City is seeking a long-term
lease agreement.
G. Property of the City
The subject property shall be retained by the City of Evanston, and will only be
leased to the chosen organization.
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H. Disclosures and Potential Conflicts of Interest
The City of Evanston’s Code of Ethics prohibits public officials or employees
from performing or participating in an official act or action with regard to a
transaction in which he has or knows he will thereafter acquire an interest for
profit, without full public disclosure of such interest. This disclosure requirement
extends to the spouse, children and grandchildren, and their spouses, parents
and the parents of a spouse, and brothers and sisters and their spouses.
To ensure full and fair consideration of all proposals, the City of Evanston
requires all Proposers including owners or employees to investigate whether a
potential or actual conflict of interest exists between the Proposer and the City
of Evanston, its officials, and/or employees. If the Proposer discovers a
potential or actual conflict of interest, the Proposer must disclose the conflict of
interest in its proposal, identifying the name of the City of Evanston official or
employee with whom the conflict may exist, the nature of the conflict of interest,
and any other relevant information. The existence of a potential or actual conflict
of interest does NOT, on its own, disqualify the disclosing Proposer from
consideration. Information provided by Proposers in this regard will allow the
City of Evanston to take appropriate measures to ensure the fairness of the
proposal process.
The City requires all Proposers to submit a certification, enclosed with this RFP,
that the Proposer has conducted the appropriate investigation and disclosed all
potential or actual conflicts of interest.
I. Protests
Any actual or prospective Proposer, who is aggrieved in connection with the
solicitation or award of a contract, may protest to the Purchasing Office. The
protest shall be submitted in writing within ten (10) calendar days after such
aggrieved person knows or should have known of the facts giving rise thereto.
▪ The Proposer shall submit any protests or claims regarding this
solicitation to the Purchasing Office.
▪ A pre-bid protest must be filed five (5) days before the bid opening or
proposal submittal.
▪ A pre-award protest must be filed no later than ten (10) days after the
bid opening date or proposal deadline.
▪ A post-award protest must be filed no later than ten (10) days after the
award of the Contract.
All claims by a Proposer against the City relating to a contract shall be
submitted in writing to the Purchasing Specialist. The City will only consider
protests that are properly and timely submitted.
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All protests or claims must set forth the name and address of the protester, the
contract number, the grounds for the protest or claim, and the course of action
that the protesting party desires the Purchasing Specialist to take. Statements
shall be sworn and submitted under penalty of perjury.
J. Authority To Resolve Protests And Contract Claims
Protests: The Purchasing Specialist shall have the authority to consider and
resolve a protest of an aggrieved Proposer, actual or prospective, concerning
the solicitation or award of a contract. The City shall issue a written decision
and that decision is final.
Contract Claims: The Purchasing Specialist, after consulting with Corporation
Counsel, shall have the authority to resolve contract claims, subject to the
approval of the City Manager or City Council, as applicable, regarding any
settlement that will result in a change order or contract modification.
Each Proposer, by submitting a response to this RFP, expressly recognizes the
limitations on its rights to protest provided in this Section and expressly waives
all other rights and remedies and agrees that the decision on the protest is final
and conclusive. If a Proposer disregards, disputes or does not follow the
exclusive protest remedies provided in this Section, it shall indemnify and hold
the City and its officers, employees, agents and consultants harmless from and
against all liabilities, fees and costs, including legal and consultant fees and
costs, and damages incurred or suffered as a result of such Proposer’s actions.
Each Proposer, by submitting a response to this RFP, shall be deemed to have
irrevocably and unconditionally agreed to this indemnity obligation.
K. Litigation
For purposes of this Section, the following terms are defined as follows:
“issue” means any prior or pending litigation or investigation, either civil or
criminal, or any governmental agency action or proceeding (the “issue”), which
may affect the performance of the services to be rendered herein. For purposes
of this Section, an “issue” shall also include any criminal, civil, or administrative
penalty or finding imposed against any covered individual. An issue occurring
within seven (7) years of the date preceding the date of the Proposer’s response
shall be disclosed by the Proposer.
“covered individual” means any principal, president, managing partner, or vice-
president, affiliated in anyway with the Organization, and the Organization’s
employees or subcontractors.
All proposers shall identify and describe with particularity any issue. The City,
and not Proposer, has the sole discretion to determine whether an issue may
affect the performance of the services. Failure of any Proposer to comply with
this mandatory obligation shall, at the City’s sole discretion, result in the
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Proposer’s response being deemed non-responsive and not
responsible. Failure of any Proposer to comply with the obligation specified
herein may result in the voiding any subsequent contract award to Proposer if
the City discovers upon the exercise of its customary due diligence that
Proposer failed to comply with the mandatory obligation in this Section. The
City reserves all rights to take any other actions in the case of a Proposer’s non-
compliance with this Section.
L. Subcontractors
If any organization submitting a proposal intends on subleasing out all or any
portion of the engagement, that fact, and the name of the proposed
subcontracting organization(s) must be clearly disclosed in the proposal.
Following the award of the contract, no additional subleasing will be allowed
without the prior written consent of the City of Evanston.
M. Contact with City Personnel
All Proposers are prohibited from making any contact with the City Manager,
City Council, or any other elected or appointed official or employee of the City
with regard to the Project, other than in the manner and to the person(s)
designated herein. The Purchasing Specialist reserves the right to disqualify
any Proposer found to have contacted City Personnel in any manner with regard
to the Project. Additionally, if it is determined that the contact with City
Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter may
be referred to the Cook County State’s Attorney for review and prosecution.
N. Costs Incurred
The City of Evanston assumes no responsibility or liability for costs incurred by
the Proposer prior to the execution of a contract. This includes costs incurred by
the Proposer as a result of preparing a response to this RFP.
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Exhibit A
DISCLOSURE OF OWNERSHIP INTERESTS
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT)
seeking to do business with the City to provide the following information with their proposal.
Every question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
( ) Corporation
( ) Partnership
( ) Sole Owner
( ) Association
Other ( ) ________________________________________________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in excess
of 3% of the proportionate ownership interest and the percentage of shareholder
interest. (Note: Corporations which submit S.E.C. form 10K may substitute that
statement for the material required herein.)
_____________________________________________________________________
_____________________________________________________________________
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_____________________________________________________________________
1c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each herein.
(Note: Corporations which submit S.E.C. form 10K may substitute that statement for
the material requested herein.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 2 PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general, is equal to or in excess of 3%.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
______________________________________________________________________
3b. Name and address of trustee or estate administrator.
______________________________________________________________________
______________________________________________________________________
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3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
______________________________________________________________________
______________________________________________________________________
SECTION 4 ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties
holding more than a 3% interest in that "holding" corporation or entity as required in
1(a), 1(b), 1(c), 2(a), and 2(b).
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by
another party, give name and address of party with constructive control.
("Constructive control" refers to control established through voting trusts, proxies, or
special terms of venture of partnership agreements.)
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
I have not withheld disclosure of any interest known to me. Information provided is accurate
and current.
______________________ ______________________________________
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Date Signature of Person Preparing Statement
______________________________________
Title
ATTEST: ____________________________
Notary Public
(Notary Seal)
Commission Expires: _____________________
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EXHIBIT B
ADDITIONAL INFORMATION SHEET
Proposal Name: _______________________________________________
Proposal Number #: _________________________________________________
Company Name: __________________________________________________
Contact Name: ___________________________________________________
Address: ________________________________________________________
City,State, Zip: ____________________________________________________
Telephone/FAX: #_________________________________________________
E-mail: __________________________________________________________
Comments: _____________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
________________________________________________________________
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Exhibit C
CONFLICT OF INTEREST FORM
___________________________________________________, hereby certifies that it has
conducted an investigation into whether an actual or potential conflict of interest exists
between the bidder, its owners and employees and any official or employee of the City of
Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of interest
and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of
interest, the City of Evanston may disqualify the bid/proposal.
______________________________________________________________________
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sworn to before a notary public. Subscribed
and Sworn to this _____ day of ______________, 2017.
Notary Public
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid / proposal.
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Exhibit D
ACKNOWLEDGEMENT OF UNDERSTANDING
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized
Signature:
Company
Name:
Typed/Printed
Name:
Date
:
Title: Telephone
Number:
Email
:
Fax
Number:
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Exhibit E
ANTI -COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION
______________________________________, being first duly sworn,
deposes and says that he is ________________________________________
(Partner, Officer, Owner, Etc.)
of ________________________________
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not collusive,
or sham; that said bidder has not colluded, conspired, connived or agreed, directly or
indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has
not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person; to fix the bid price element of said bid, or of
that of any other bidder, or to secure any advantage against any other bidder or any person
interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result of a
conviction for the violation of State laws prohibiting bid-rigging or bid-rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be subscribed a sworn to before a notary public.
Subscribed and Sworn to this ________ day of _____________________, 2017
__________________________________________
Notary Public
Commission Expires: ________________________
Failure to complete and return this form may be considered sufficient reason for rejection of
the bid.
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EXHIBIT F
CITY OF EVANSTON M/W/EBE POLICY
A City of Evanston goal is to provide contracting and subcontracting opportunities to
Minority Business Enterprises, Women Business Enterprises, and Evanston Business
Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth,
the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25%
of the awarded contract.
Organizations bidding on projects with the City must work to meet the 25% goal or request a
waiver from participation. It is advised that bidders place advertisements requesting
subcontractors and that they email or contact individual organizations that would be
appropriate to partner in response to the project. For samples of possible advertisements,
see the City of Evanston’s Business Diversity Section
http://www.cityofevanston.org/business/business-diversity/ (Sample Advertisement ). If you
request a paper copy of the additional documents, it will be available free of charge from the
Purchasing Office, 2100 Ridge Road Suite 4200, Evanston, IL 60201.
If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or
modification of the goal on the attached forms. Bidder must include:
1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior
to the bid opening.
2. Documentation of each of the assist agencies that were contacted, the date and
individual who was contacted, and the result of the conversation (see form)
3. A letter attesting to instances where the bidder has not received
inquiries/proposals from qualified M/W/EBEs
4. Names of owners, addresses, telephone numbers, date and time and method of
contact of qualified M/W/EBE who submitted a proposal but were not found
acceptable.
5. Names of owners, addresses, telephone numbers, date and time of contact of at
least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly
related to the Bid prior to the bid opening (copies must be attached).
If a bidder is selected with a Subcontractor listed to meet the M/W/EBE goal, a “monthly
utilization report” will be due to the City prior to each payment being issued to the
Contractor. This report will include documentation of the name of the organization hired, the
type of work that organization performed, etc. Should the M/W/EBE not be paid according
to the schedule proposed in this document, the City reserves the right to cancel the
contract. Examples of this monthly form can be found on the City’s website:
http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization
Report).
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Exhibit G
M/W/EBE PARTICIPATION COMPLIANCE FORM
I do hereby certify that
_________________________________________________ (Name of organization)
intends to participate as a Subcontractor or General Contractor on the project referenced
above.
This organization is a (check only one):
______ Minority Business Enterprise (MBE), a organization that is at least 51%
managed and controlled by a minority, certified by a certifying agency within
Illinois.
______ Women’s Business Enterprise (WBE), a organization that is at least 51%
managed and controlled by a woman, certified by a certifying agency within
Illinois.
______ Evanston Based Enterprise (EBE), a organization located in Evanston for a
minimum of one year and which performs a “commercially useful function”.
Total proposed price of response $_____________________
Amount to be performed by a M/W/EBE $_____________________
Percentage of work to be performed by a M/W/EBE _____________________%
Information on the M/W/EBE Utilized:
Name __________________________________________________________
Address ____________________________________________________
Phone Number
Signature of organization attesting to participation
____________________________
Title and Date _________
___________________________________________
Please attach
1. Proper certification documentation if applying as a M/WBE and check the appropriate
box below. This M/WBE will be applying with documentation from:
❑ Cook County
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❑ City of Chicago
❑ State certification
❑ Federal certification
2. Attach business license if applying as an EBE
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Exhibit H
M/W/EBE PARTICIPATION WAIVER REQUEST
I am of , and I have authority to (Title) (Name of Organization)
execute this certification on behalf of the organization. I do (Name)
hereby certify that this organization seeks to waive all or part of this M/W/EBE partcipation
goal
for the following reason(s):
(CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE
ATTACHED.)
______ 1. No M/W/EBEs responded to our invitation to bid.
______ 2. An insufficient number of organizations responded to our invitation to bid.
For #1 & 2, please provide a narrative describing the outreach efforts
from your organization and proof of contacting at least 15 qualified
M/W/EBEs prior to the bid opening. Also, please attach the
accompanying form with notes regarding contacting the Assist
Agencies.
______ 3. No subcontracting opportunities exist.
Please provide a written explanation of why subcontracting is not
feasible.
______ 4. M/W/EBE participation is impracticable.
Please provide a written explanation of why M/W/EBE participation is
impracticable.
Therefore, we request to waive _____of the 25% utilization goal for a revised goal of
_____%.
Signature: Date:
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(Signature)
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Additional Information
Various engineering, structural, environmental and other assessment reports have
been compiled on this property. These and other additional information about the
property are available on the City’s website at www.cityofevanston.org/harleyclarke.
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INSERT HARLEY CLARK MANSION DRAWINGS
COACH HOUSE DRAWINGS
VICINITY MAPS (2)
JENS JENSEN GARDEN DRAWING
WEBSITE LINK TO 2008 LAKEFRONT MASTER PLAN
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT A -
EAC DRAWINGS
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ATTACHMENT B - COACH HOUSE DRAWINGS48 of 471
ATTACHMENT B - COACH HOUSE DRAWINGS49 of 471
ATTACHMENT B - COACH HOUSE DRAWINGS50 of 471
ATTACHMENT B - COACH HOUSE DRAWINGS51 of 471
ATTACHMENT B - COACH HOUSE DRAWINGS52 of 471
ATTACHMENT B - COACH HOUSE DRAWINGS53 of 471
ATTACHMENT B - COACH HOUSE DRAWINGS54 of 471
Pavilion / Restrooms
Harley Clarke
Mansion Main Building
North Foghouse Signal Building
South Foghouse Signal Building
PicnicShelter
Greenhouse
Garage
CoachHouse(2 apts.)
Keeper'sQuarters
Lighthouse
Grotto
Parking
CommunityGardens(Ecology Center)
Lig
h
t
h
o
u
s
e
L
a
n
d
i
n
g
B
e
a
c
h
Parking ParkingLawson Park(COE)
Northeast Park(LPD)
Lighthouse LandingPark (COE)
Grosse PointLighthousePark (LPD)
Playground
FireRing
BreakwallCentral Street
Milburn ParkSher
i
dan Road2618
2651
2655
2528
1
6
2
2653
2535
42514
2520
2604
615 2603
5
2626
2601
Grosse Point Lighthouse Area
1:1,440 1 inch = 120 feet
LighthouseBuildings2012.mxd 5/2/2012
0 100 20050Feet City Maintained Building
LPD Maintained Building
Building
Overhead Structure
Deck - Patio
Garage
Pool
Park -- LPD Responsibility
Park -- City Responsibility
Tax Parcel
Street
Alley
Driveway
Sidewalk
Fence
Public Beach
Water Body
This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.55 of 471
LAWSON PARK / NOAH'S PLAYGROUND
Coach House
Harley ClarkeMansion
Fog HousesLighthouseKeeper's Home
PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT
CITY OF EVANSTON
CITY OF EVANSTON
CITY OF EVANSTON
LGHT HSE PK DIS EVAN
Clinton Place
Central Street
Milburn ParkSh
e
ri
d
a
n Road0 50 100 Feet
Grosse Point Lighthouse
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Coach House
Harley ClarkeMansion
Fog HousesLighthouseKeeper's Home
PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT
CITY OF EVANSTON
CITY OF EVANSTON
LGHT HSE PK DIS EVAN
Central S treet
M ilb u rn ParkSheridan Road0 50 100 Feet
Grosse Point Lighthouse
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1928 Jens Jensen Drawings for Harley
Clarke Mansion
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1
For City Council meeting of July 24, 2017 Item SP2
2017 Budget Expense & Revenue Recommendations
For Action
To: Honorable Mayor and Members of the City Council
From: Wally Bobkiewicz, City Manager
Martin Lyons, Assistant City Manager/CFO
Subject: 2017 Budget Expense & Revenue Recommendations
Date: July 24, 2017
Recommended Action:
Staff recommends the City Council:
• Review the 2017 year-end estimates and budget adjustment strategies;
• Consider recommend revenue action provided to City Council separately;
• Direct the City Manager to implement measures to balance the budget.
Livability Benefits:
Innovation & Process: Support Local Government Practices and Processes
Background:
At the July 10, 2017, City Council meeting, staff informed the Council that the City’s
General Fund will end the year in a deficit due to revenues being further under budget
than expenses. As discussed during the meeting, the $4,366,000 shortfall in revenue is
due to a decline in building permits, income tax, sales tax and utility tax. This is shown
in the table below.
Revenue Budget 118,778,832
Permit reduction (2,596,000)
Income tax shortfall (790,000)
Sales tax shortfall (780,000)
Utility Taxes shortfall (200,000)
2017 Expected Revenue 114,412,832
Expected revenue shortfall (4,366,000)
2017 Expected General Fund Revenue
Memorandum
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In order to determine the budget deficit, the budget staff met with department directors
to determine accurate estimates for year-end expenses. A number of departments
expect to end the year under budget, while other departments expect to go over budget.
In addition, budget staff projects a 2.75% general wage increase (GWI) retroactive to
January, 1, 2017 for all union and non-union employees. The 2017 budget includes a
1.5% GWI because union contracts were yet to be negotiated.
The table below shows the combined impact of the general wage increase and the
departments’ year-end estimates.
Year-End Expenses with 2.75% GWI
Department 2017 Budget Expected Year-End Variance from Budget
City Council 498,189 500,641 2,451
City Clerk 275,488 296,116 20,628
CMO 9,878,454 9,383,457 (494,997)
Law 854,050 806,520 (47,530)
Admin Services 9,700,879 9,585,051 (115,828)
Community Development 2,804,668 2,645,990 (158,678)
Police 38,223,842 38,864,691 640,849
Fire 24,294,001 24,515,301 221,300
Health 3,582,312 3,234,254 (348,058)
Parks and Rec 12,361,460 12,544,418 182,958
PWA 16,212,848 15,361,089 (851,759)
Total 118,686,191 117,737,528 (948,663)
These changes yield expected general fund expenses of $117,737,528 for the end of
2017, which constitutes a savings of $948,663.
With the expected revenue shortfall and expense savings, staff expects to end 2017
with a General Fund deficit of $3,324,696.
2017 Expected Revenue 114,412,832
2017 Expected Expenses 117,737,528
2017 Expected Deficit (3,324,696)
2017 General Fund Expected Net
Understanding the Revenue Shortfall
Building Permit Revenues
Staff projects a shortfall in building permit revenues of $2,596,000. This revenue source
was initially budgeted at $9,232,000 for 2017. Revised estimates from the Community
Development Department, included in Attachment 1, show expected building permit
revenues to reach $6,636,000 by the end of 2017.
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Local Government Distributive Fund
Income tax revenue, budgeted at $7,800,000, is expected to see a shortfall of $790,000
by year-end. A portion of this shortfall ($400,000) is due to declining local income tax
receipts based on revised state projections.
The remaining shortfall ($390,000) is due to the 10% reduction to the Local Government
Distributive Fund (LGDF), a provision of the new State of Illinois budget. Although 14
cash payments will be received from this source in state fiscal year 2018, the City of
Evanston records LGDF revenues in the month in with the revenue should have been
received. Thus, there will still only be 12 months of revenue from this source, 6 months
of which will be impacted by the 10% cut. A detailed analysis of this change is included
as Attachment 2.
Sales Tax
Total sales tax revenue was budgeted at $17,555,974 for 2017. The expected shortfall
of $780,000 is due to a state sales tax shortfall ($400,000) and home rule sales tax
shortfall ($260,000). In addition, the State enacted a 2-percent administrative charge on
home rule sales tax ($120,000) as part of their 2017 Budget.
Utility Tax
The expected $200,000 shortfall in utility tax revenue is due to the warm winter at the
beginning of 2017. This shortfall is more than offset by an estimate savings of snow-
related expenses of $700,000.
Revenue Changes for Council Consideration
In order to adjust for the projected shortfall, staff recommends that City Council consider
the following revenue opportunities. All are presented for introduction to Council on July
24, 2017.
• A $10 increase to expired meter parking tickets, bringing total fine to $20.
• Changing the number of tickets to make a car “boot eligible” from 5 tickets to
3 (approved by Parking & Transportation Committee on June 28).
• A $15 increase to street sweeping tickets, bringing total fine to $50.
It is expected that any of these changes could become effective by September 1, 2017,
increasing revenue by $205,000 by year-end. The table below shows this impact.
Revenue increases Effective 9-1-2017
$10 Parking ticket increase 130,000
Boot regulation change 50,000
Street sweeping ticket increase 25,000
Total 205,000
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Staff-Implemented Budget Savings
The following General Fund budget changes are also proposed for consideration:
• A 2.75% general wage increase (GWI) retroactive only to July 1, 2017 for all
union and non-union employees (requiring further negotiations with IAFF and
AFSCME) – anticipated savings of $752,000 from expected expenses.
• Reducing the transfer to the Capital Improvements Fund by $800,000 (budget
of $1,732,000). This transfer was originally budgeted based on one-time
building permit revenue. This reduction will not impact projects already in
progress for 2017.
• Reducing the transfer to the Debt Service Fund by $400,000 (budget of
$1,444,663).
• Reducing the transfer to the Fleet Services Fund by $300,000 (budget of
$2,711,059). Fleet expenses are lower than budgeted due to savings on
gasoline.
• Increase transfer from Parking Fund to General Fund by $500,000 (budget of
$900,000).
• Add a transfer from General Assistance Fund to the General Fund of
$150,000.
• Reducing the City Manager’s Contingency by $150,000 (budget of $200,000).
Staff does not currently anticipate needing the full amount before the end of
2017.
• The Advanced Disposal settlement of $1.2 million dollars is deposited into the
General Fund but is not budgeted in 2017. Of this amount, $200,000 is an
expense to the General Fund as a transfer to the Capital Improvements Fund.
• Closing the 311 Center on Saturdays – anticipated savings of $20,000 for the
remainder of the year.
• Reducing non-personnel costs by 1.5% from all departments – anticipated
savings of $250,000, distributed as shown:
o City Manager’s Office - $37,926
o Law Department - $2,142
o Administrative Services Department - $39,527
o Community Development Department - $6,017
o Police Department - $26,231
o Fire Department - $26,527
o Health Department – $8,717
o Parks, Recreation, and Community Services - $43,736
o Public Works Agency - $68,735
The impact of these proposed changes is shown in the chart below. Implementing all
proposed expense cuts could yield a savings of in $2,472,000 in expenses and an
additional $650,000 in revenue for 2017.
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Budget Savings Expenses Revenue
2.75% GWI retro to 7/1/17 (752,000)
Capital transfer reduction (800,000)
Debt service transfer reduction (400,000)
Fleet service transfer reduction (300,000)
Transfer from Parking Fund*500,000
Transfer from General Assistance Fund*150,000
City Manager Contingency (150,000)
Advanced Disposal settlement 200,000
Close 311 on Saturdays (9/1/17)(20,000)
1.5% of non-personnel (250,000)
Total (2,472,000) 650,000
*Note: These transfers are an increase in revenue to the General Fund.
New Net Impact
The implementation of all proposed revenue and expense changes would bring the
General Fund to balance by the end of 2017.
2017 Expected Revenue 114,412,832
Proposed Revenue Changes 205,000
Transfer Increases 650,000
New 2017 Revenue 115,267,832
2017 Expected Expenses 117,737,528
Proposed Expense Savings (2,472,000)
New 2017 Expenses 115,265,528
New 2017 Expected Surplus 2,304
With All Proposed Options
Policy Changes
Staff will implement the following policy changes through the end of 2017 in order to
contain expenses and ensure equitable service delivery:
• All overtime will require Department Director approval. Directors will submit
monthly overtime reports to the Administration and Public Works Committee.
• A freeze on hiring will be implemented immediately to the end of 2017, in
order to realize vacancy savings. A list of vacancies to be held is included in
Attachment 3.
• City Manager approval will be required for all training and travel expenses.
• City Manager approval will be required for all furniture, fixture, and equipment
purchases.
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2018 Budget Planning
Staff proposes the following recommendations in preparation for the 2018 budget
process:
• Consider creation of a two-year budget through the end of 2019.
• City Manager review of management structure in all departments.
• In-depth review of City Manager’s Office, Administrative Services, and Law
Departments for implementation in the 2018 budget.
• In-depth review of Police Department organizational structure in 2018 for
implementation in the 2019 budget.
• Increase the number of opportunities for employee and citizen engagement
as part of the participatory budget process. The approved 2018 Budget
Calendar is included as Attachment 4.
As the City moves forward to implement these changes and prepare for the 2018
budget, staff will continue to collaborate with stakeholders and address the City
Council’s strategic goals through an equity lens as shown in Attachment 5. Staff is
confident that the General Fund can reach balance by year-end with the implementation
of the proposed changes.
Attachments:
1. Building Permit Revenue Analysis
2. Local Government Distributive Fund Memo
3. Vacancy List
4. 2018 Budget Calendar
5. Equity Budget Worksheet
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Attachment 1: 2017 Building Permit Revenue Projections
Project Name Estimated Work
Valuation Estimated Permit
Revenue To Date Projected
End of 2017
Welsh Ryan - NU $75,000,000 $1,500,000 $0 $1,500,000
Tech A&B Wing Infill - NU $72,000,000 $936,000 $0 $936,000
Jacobs Center - 2001 Sheridan $75,000,000 $1,500,000 $0 $700,000
NU Various Projects $50,000,000 $1,000,000 $521,000 $1,000,000
1815 Ridge - PD $556,000 Post - 2017 Start Post - 2017 Start
824 Noyes - PD $240,000 IHO Deferral IHO Deferral
831 Emerson $500,000 Post - 2017 Start Post - 2017 Start
Baseline Revenue Expected $3,000,000 $1,158,320 $2,500,000
Total 2017 Permit Revenue
Expected $9,232,000 $1,679,320 $6,636,000
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Attachment 2: Local Government Distributive Fund Memo
1
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager/CFO
Subject: Local Government Distributive Fund
Date: July 24, 2017
Background:
At the July 10 City Council meeting, members of the City Council requested that staff
prepare a summary of the changes made to the Local Government Distributive Fund
(LGDF) by the new State of Illinois budget and the effect of these changes on the City’s
revenue.
The new 2018 state budget will reduce the distribution of income tax revenues to
municipalities through the LGDF. Currently, municipalities receive a 10% share of
individual and corporate income tax receipts at the original tax rate of 3%. This
distribution will be reduced to 9% of individual and corporate income tax receipts for
state fiscal year 2018, which began July 1, 2017 and ends on June 30, 2018. This
constitutes a 10% decrease in the revenue received by municipalities (10% to 9% of
total receipts).
Additionally, these funds will be deposited directly into the LGDF rather than requiring
the money to first pass through the General Revenue Fund. As a result, municipalities
will receive two accelerated payments in August and September of 2018.
However, these accelerated payments will not increase the amount of revenue that is
booked by the City of Evanston for 2017 or 2018. The City of Evanston will see a 10%
decrease in revenue from LGDF distributions beginning in July 2017. This is due to the
difference between when revenues are booked and when cash is actually received from
LGDF distributions.
LGDF Payment Schedule
The table below shows when revenue is booked and when cash is received by month.
Memorandum
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2
Receipt Date Revenue Booked Cash Received Evanston FY State FY % Received
Nov-16 Nov-16 Jan-17 2016 2017 100%
Dec-16 Dec-16 Feb-17 2016 2017 100%
Jan-17 Jan-17 Mar-17 2017 2017 100%
Feb-17 Feb-17 Apr-17 2017 2017 100%
Mar-17 Mar-17 May-17 2017 2017 100%
Apr-17 Apr-17 Jul-17 2017 2017 100%
May-17 May-17 Aug-17 2017 2017 100%
Jun-17 Jun-17 Sep-17 2017 2017 100%
Jul-17 Jul-17 Aug-17 2017 2018 90%
Aug-17 Aug-17 Sep-17 2017 2018 90%
Sep-17 Sep-17 Oct-17 2017 2018 90%
Oct-17 Oct-17 Nov-17 2017 2018 90%
Nov-17 Nov-17 Dec-17 2017 2018 90%
Dec-17 Dec-17 Jan-18 2017 2018 90%
Jan-18 Jan-18 Feb-18 2018 2018 90%
Feb-18 Feb-18 Mar-18 2018 2018 90%
Mar-18 Mar-18 Apr-18 2018 2018 90%
Apr-18 Apr-18 May-18 2018 2018 90%
May-18 May-18 Jun-18 2018 2018 90%
Jun-18 Jun-18 Jul-18 2018 2018 90%
Revenue Booked versus Cash Received
The first column of the table shows the receipt date for LGDF distributions. This is the
month in which the state receives the income tax revenues by which the LGDF
distribution is determined.
The second column shows when each receipt is booked as revenue for the City of
Evanston. The City records LGDF revenues in the month in which the revenue should
have been received. Thus, the receipt date and revenue booked match.
Currently, LGDF cash payments are not received until two months after revenues have
been booked. This is shown in the third column. For example, the revenue booked for
January 2017 was not received in cash until March.
The fourth column shows the City of Evanston fiscal year, which matches the calendar
year. Revenue booked aligns with the Evanston fiscal year for budget and audit
purposes. The shaded area represents the City’s 2017 fiscal year.
2018 State Budget Changes
The 10% cut to LGDF begins with the July 2017 distribution, the start of the 2018 state
fiscal year. State fiscal year is shown in the fourth column of the table above.
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The new distribution schedule is also shown. April 2017 receipts, which have not yet
been paid, will be paid in July at the 100% level. May and July receipts will be paid in
August, with May at the 100% level and July at the 90% level. June and August receipts
will be paid in September, with June at the 100% level and August at the 90% level. The
following chart uses estimated revenues to further demonstrate this change.
Revenue Booked Est. Amount Cash Received
Jan-17 600,000 Mar-17
Feb-17 600,000 Apr-17
Mar-17 600,000 May-17
Apr-17 600,000 Jul-17
May-17 600,000 Aug-17
Jun-17 600,000 Sep-17
Jul-17 540,000 Aug-17
Aug-17 540,000 Sep-17
Sep-17 540,000 Oct-17
Oct-17 540,000 Nov-17
Nov-17 540,000 Dec-17
Dec-17 540,000 Jan-18
Est. Total 2017 6,840,000
In the City’s fiscal year 2016, actual LGDF revenue was $7,155,925. Average monthly
revenue was approximately $600,000. We can assume similar monthly revenue for the
first six months of 2017. The table below shows how the 10% cut beginning in July 2017
receipts would impact estimated monthly revenue to Evanston.
Due to the revised schedule of payments, the City will receive two cash payments in
August and two cash payments in September. The total cash payment in each of these
months will be about $1,140,000.
Beginning with the September 2017 receipts, cash will be received only one month after
receipts. September 2017 receipt will be distributed as cash in October 2017, and so
forth. All receipts that fall within the 2018 state fiscal year are at the 90% level.
Impact on Fund Balance
Fund balance is determined only by revenues booked, not by cash received. Because
the acceleration of payments only affects the cash received, this does not impact the
fund balance. In the City of Evanston’s 2017 fiscal year, 12 months of revenue will be
received from LGDF. Six of these revenues (July 2017-August 2017) will be impacted
by the 10% reduction. Overall, the City will see a decrease in revenue from LGDF
during the City’s fiscal year 2017 and beyond.
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Attachment 3: Current Vacancies
The City of Evanston currently has open positions across all departments. In an effort
for cost savings, the City Manager will implement a hiring freeze through the end of
2017 in order to realize savings from these vacancies. These positions are listed below.
While the General Fund is the primary concern, this list also includes positions that will
be held vacant in other funds, which are noted next to the position name.
City Manager’s Office
Customer Service Representative
Senior Accountant
Economic Program Development Specialist
Administrative Adjudication Aide
Sustainability Specialist
Administrative Services
IT Technical Services Supervisor
Junior Mechanic (2 part-time, Fleet Services Fund)
Community Development
Electrical Inspector/Plan Reviewer – work completed by contractor SAFEbuilt
Police
Training Coordinator – position vacant for over a year
Fire
Firefighter/paramedic (2)
Health
No full-time vacancies
Parks and Recreation
Athletics Program Coordinator
Public Works Agency
Parks/Forestry Worker II
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DATE TIME ACTIVITY
Monday,July 10, 2017 7PM*Mid-Year 2017 Budget Review
Monday, July 24, 2017 7PM*2017 end of year and 2018 baseline discussion
Wednesday, September 13, 2017 7PM - 9PM in G300 Multi-media Budget Outreach Event
Friday October 6, 2017 5PM Proposed 2018 Budget to City Council
Monday, October 16, 2017 7PM 2018 Budget Discussion
Monday, October 23, 2017 7PM*2018 Budget Discussion
Saturday, October 28, 2017 9AM - 1PM Special City Council meeting
Public Hearing-- Truth in Taxation
Public Hearing-- FY 2018 Proposed Budget
Preliminary Tax Levy Estimate
Monday, November 6, 2017 7PM 2018 Budget Discussion (if needed)
Monday, November 27, 2017 7PM*2018 Budget & 2017 Tax Levy Adoption
*meeting times are approximate
Rosh Hashana is September 20-22
Yom Kippur is September 29-30
Columbus Day is October 9
Thanksgiving is November 23
City of Evanston
2018 Budget Calendar
All meetings are held in the James C. Lytle Council Chambers except for the Sept 20th outreach event (G300)
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City of Evanston
Budget Impact Worksheet
Attachment 5
Budget issue: ________________________________________
Description: __________________________________________________________________
Department: ___________________________ Contact: _______________________________
Budget Issue
1. What does your department define as the most important equitable community outcomes
related to this budget item?
2. Which equity opportunity will this budget item impact?
Community Development Jobs Access
Affordable Housing Health
Environment Geographical area
3. Will there be impacts on
A. Immigrant and Refugee access to services B. Inclusive outreach and public
engagement
C. Contracting equity D. Workforce equity
E. Racial equity
4. Will there be impacts on Wards? If so what is the racial/ethnic makeup of the ward?
5. Is this important? Why?
6. What do you know about existing inequities that this budget cut should take into
consideration?
7. How will this budget issue increase or decrease equity?
8. How will you address the impacts?
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CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, June 26th, 2017
7:00 pm
Present:
Alderman Fiske Alderman Suffredin
Alderman Braithwaite Alderman Revelle
Alderman Wynne Alderman Rainey
Alderman Wilson Alderman Fleming
Alderman Rue Simmons (9)
Absent:
None (0)
Presiding: Mayor Stephen Hagerty
Devon Reid
City Clerk 75 of 471
Mayor’s Public Announcements
Mayor Hagerty thanks city of Evanston employees for the storm clean up effort. The civilian
complaint board goes public June 28th,2017. Constituents will be given 30 days to apply to be
apart of the board. Mayor Hagerty acknowledges and awards the key to the city to Rotary
International president John Germ.
Watch
City Manager’s Public Announcements
City Manager Bobkiewicz has Parks and Recreation director Lawrence Hemingway present
the the theme for Parks and Recreation month. The City Managers local government fellow
Inez Sanchez gave an update on the Community Ambassador Program.
Watch
City Clerk’s Communications
No announcements Watch
Public Comment
Casey Christensen In support of ban on coal tar sealants. Watch
Keith Kamechek Ask that the Council to vote no on 46-O-17. Watch
Juliane Dietrich In support of ban on coal tar sealants. Watch
Dr. Sarah Lovinger In support of ban on coal tar sealants. Watch
David Staab In support of Harley Clarke recommendation. Watch
Dick Peach In support of Harley Clarke recommendation. Watch
David Campbell In support of Harley Clarke recommendation. Watch
Madeline Gelis In support of Harley Clarke recommendation. Watch
Dave Kanter Representing the Pavement Coatings Technology Council - opposes
ban on coal tar sealants.
Watch
Jerry Hirsch In support of ban on coal tar sealants. Watch
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Claire T. In support of Harley Clarke recommendation. Watch
Carl Klein In support of Harley Clarke recommendation. Watch
Bonnie Mcdonald In support of Harley Clarke recommendation. Watch
Junad Rizski In support of Harley Clarke recommendation. Watch
Anna Henry In support of Harley Clarke recommendation. Watch
Peter Keenan In support of Harley Clarke recommendation. Watch
Michael Raftery In support of Harley Clarke recommendation. Watch
Rodney Greene In support of Harley Clarke recommendation. Opposes changes of
ordinance 87-O-17.
Watch
Carlis B. Sutton In support of Harley Clarke recommendation. Watch
Manny Flores Representing the Sigma Chi Foundation opposes landmarking of
1726 Hinman.
Watch
Kiera Kelly, Janet
Kirby & Clare Kelly
In support of Harley Clarke recommendation. Watch
Wendy Pollack In support of ban on coal tar sealants. Watch
Rob Mark Ask that the Council to vote no on 46-O-17. Watch
Jim Kollross In support of historic landmarking of 1726 Hinman location. Watch
Sheila Sullivan In support of Harley Clarke recommendation. Watch
Larry Lunde In support of Harley Clarke recommendation. Watch
Mary Rosinski In support of Harley Clarke recommendation. Watch
Linda Damesak In support of Harley Clarke recommendation. Watch
Lou Harms In support of Harley Clarke recommendation. Watch
Krista Grimm In support of of ban on coal tar sealant. Watch
Liz Luby In support of Harley Clarke recommendation. Watch
Robert Dalrymple In support of Harley Clarke recommendation. Watch
Priscilla Giles In support of Harley Clarke recommendation. Watch
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Judith Mcbrian In support of Harley Clarke recommendation and proposes the
creation of a Daniel Burnham study study center.
Watch
Betty Esther In support of Harley Clarke recommendation. Watch
Gretchen Fathauer In support of historic landmarking of 1726 Hinman location. Watch
Lela Robb In support of Harley Clarke recommendation. Watch
David Guran In support of Harley Clarke recommendation. Watch
Ann Langen In support of historic landmarking of 1726 Hinman location. Watch
Suzanne Moss In support of Harley Clarke recommendation. Watch
Madelyn Ducre Expresses discontent with the members of city council. In support of
Harley Clarke recommendation.
Watch
Consent Agenda
Approval of Minutes of the Regular City Council Meeting of May 22, 2017
and June 12, 2017.
Payroll – May 29, 2017 through June 11, 2017
For Action
Approved on Consent Agenda (9-0)
Motion: Ald.
Braithwaite
Watch
Contract with Gim Electric Co. for Noyes Theater Lighting Replacement
Authorizes the City Manager to execute a contract for a Noyes Theater
Stage Lighting Replacement (RFP 17-35) with Gim Electric Co., Inc. (4150
N. Milwaukee Avenue, Chicago, IL. 60641) in the amount of $129,500.00.
Funding will be provided from Capital Improvements Fund 2017 GO Bonds
(Account 415.40.4117.65515 – 617020). This project was not budgeted in
FY 2017, but funding is available from the delay of the Church Street
Harbor South Pier Reconstruction due to permit review issues. The Church
Street Harbor project, which had a funding allocation of $370,000 in 2017
GO Bonds, is now proposed to be budgeted for 2018 construction.
For Action
Approved on Consent Agenda (9-0)
Approval of Payment to Ancel, Glink for Professional Services Rendered to
the City Clerk’s Office During the 2017 Municipal Election
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Approval of the purchase of professional services rendered during the 2017
municipal election from Ancel, Glink, Diamond, Bush, DiCanni & Krafthefer,
P.C. (140 South Dearborn St., 6 th Floor, Chicago, IL 60603) in the amount
of $3,543.75. Funding will be from the City Clerk’s Legal Services Fund
(Account 100.14.1400.62130). This item was removed from the June 10,
2017 bills list and continued to the June 26, 2017 City Council meeting for
discussion and approval.
For Action
Approved on Consent Agenda (9-0)
Agreement Renewal with Sam Goss & Associates for Handyman Services
City Council authorizes the City Manager to execute the first one (1) year
renewal of an optional two (2) one year renewals with Sam Goss &
Associates (1727 Brummel, Evanston, IL) to provide handyman services
for the Handyman Program. This agreement will cover the period of July 1,
2017 through June 31, 2018. Funding is provided from the Affordable
Housing Fund (Account 250.21.5465.62490), with a remaining budget of
$26,268.00 in FY 2017 for these services. It is anticipated that staff will
need to return to the Housing, Homelessness & Human Relations
Commission in first quarter of 2018 to request additional funding.
For Action
Approved on Consent Agenda (9-0)
Drinking Fountain Lead Sampling Results
City Council received a report on the results of the water samples taken
from drinking fountains and analyzed for lead contamination from City
Parks and provide direction to staff on next steps.
For Action
Approved on Consent Agenda (9-0)
Contract with Alfred Benesch & Company for 30” Downtown Transmission
Main Engineering Services
Authorizes the City Manager to execute a contract for the 30” Downtown
Transmission Feeder Main Engineering Services (RFP 17-06) with Alfred
Benesch & Company (205 North Michigan Avenue, Suite 2400, Chicago,
IL) in the amount of $305,890.54. Funding will be provided from Water
Fund (Account 513.71.7330.62145 – 417006). This project was budgeted
at $400,000 in FY 2017. Staff is proposing to apply for a loan from the
Illinois Environmental Protection Agency. If the loan is received, most
engineering costs would be considered eligible for reimbursement under
the loan.
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For Action
Approved on Consent Agenda (9-0)
Contract with Crawford, Murphy & Tilly for Emerson Street Wholesale
Water Meter Engineering
Authorizes the City Manager to execute a contract for the Emerson Street
Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford,
Murphy & Tilly (550 N. Commons Dr., Suite 116, Aurora, IL 60504) in the
amount of $124,487.00. Funding for design will be provided from the Water
Fund Reserves as a CIP project (Account 513.71.7330.62145 – 717017).
This project was not budgeted for 2017, but funding is available from
savings in water operations funding in Account 513.71.4225.62180.
For Action
Approved on Consent Agenda (9-0)
Change Order No. 3 for the Water Treatment Plant Reliability
Improvements Project with CDM Smith
City Council authorize the City Manager to execute Change Order No. 3 for
the Water Treatment Plant Reliability Improvements Project with CDM
Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of
$82,403.00. This will increase the total contract amount from the current
contract price of $445,434.00 to $527,837.00. There is no time extension
associated with this change order. Funding for this Change Order will be
from the Water Fund, Capital Improvement Account
513.71.7330.62145-717012, which has an FY2017 budget allocation of
$260,000. This project is being funded by a low-interest loan from the
Illinois Environmental Protection Agency. Eligible engineering fees will be
funded by the loan.
For Action
Approved on Consent Agenda (9-0)
Approval of 2017 Pay Station Expenses to Total Parking Solutions
Staff recommends the City Council authorize expenditure to Total Parking
Solutions, Inc., 2721 Curtiss Street, Downers Grove, IL 60201 to cover the
fees associated with 22 parking meter terminals (pay stations) in the
amount of $33,000 for the period May 16, 2017 through May 15, 2018.
Funding provided by the Parking System Fund (Account
505.19.7015.62245), with a FY2017 budget of $55,740 and an available
balance of $38,089.80.
For Action
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Approved on Consent Agenda (9-0)
Purchase of Police & Administrative Services Vehicle from Currie Motors
City Council approval of the purchase of two (2) Ford SUVs. One (1) will be
allocated for the Evanston Police Department Field Operations Division,
and one (1) vehicle for the Administrative Services Department Facilities
Maintenance Division. The replacement vehicles will be purchased from
Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the
amount of $55,188. Funding for the vehicles will be from the Equipment
Replacement Fund (Account 601.19.7780.65550) in the amount of
$55,188, which has a budget of $1,455,422. Budget remaining in this
account after this purchase is $124,821. This expenditure represents
3.79% of this budgeted amount.
For Action
Approved on Consent Agenda (9-0)
Purchase of Trackless Modal MT7 Tractor from EJ Equipment Inc.
City Council approval for the purchase of one (1) tractor for the Public
Works Agency from EJ Equipment Inc. (PO Box 655, 6949 N. 3000 E.
Road, Manteno, IL 60950) in the amount of $156,193.25. The purchase will
come out of the Equipment Replacement Fund (Account
601.19.7880.65550).
For Action
Approved on Consent Agenda (9-0)
Second Contract Extension with Community Counselling Services Co. LLC
City Council authorize the City Manager to execute a second contract
extension of three months for the period of July through September 2017
for consulting services Community Counselling Services Co., LLC (CCS)
located at 155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total
cost of $97,500. Funding will be from the FY 2017 Capital Improvements
Fund – Robert Crown Project (Account 415.40.4117.65515) with a budget
of $1.5 million and a net balance of $809,000 prior to this expense.
For Action
Approved on Consent Agenda (9-0)
Resolution 56-R-17, Relating to Prevailing Wages for Public Works
Projects
Adoption of Resolution 56-R-17 in order to comply with the provisions of
the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq.
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For Action
Approved on Consent Agenda (9-0)
Resolution 60-R-17, Authorizing the City Manager to Execute Contract
Amendment No. 2 to Supply and Sell Water to the Village of Skokie, Illinois
adoption of Resolution 60-R-17, authorizing the City Manager to execute
Contract Amendment #2 to Supply and Sell Water to the Village of Skokie
Illinois. This amendment would extend the term of the agreement by four
months, until September 30, 2017, at a wholesale water rate of $1.07 per
1,000 gallons. Continued discussions with the Village of Skokie for a new
contract agreement have yielded some movement in reaching an
agreement. The additional extension proposed will allow staff to continue to
explore the potential for a new agreement that is equitable for both parties.
For Action
Approved on Consent Agenda (9-0)
Resolution 61-R-17, Authorizing the City Manager and City Staff to
Evaluate Reorganization of Certain City Departments and Divisions and to
Return to City Council for Related Code Amendments
Adoption of Resolution 61-R-17, authorizing the City Manager and City
Staff to evaluate reorganization of certain City Departments and Divisions
and to return to City Council for related Code amendments. The City Clerk
and City Manager are considering ways to better align services to include
transfer tax and passport processing services currently provided by the City
Clerk’s office. Realignment will require legislative action amending the City
Code through adoption of an ordinance. The City Manager and Staff will
evaluate changes and return to Council within 60 days for subsequent
legislative action.
For Action
Approved on Consent Agenda (9-0)
Ordinance 14-O-17, Amending Evanston City Code Title 11,
“Administrative Adjudication”
Adoption of Ordinance 14-O-17, amending Title 11, “Administrative
Adjudication” of the Evanston City Code of 2012 to reflect the City’s
organizational realignment and consolidation of the City’s Administrative
Adjudication Division.
For Introduction and Action
Approved on Consent Agenda (9-0)
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Ordinance 22-O-17, Amending City Code Section 3-4-2(C)(2), Liquor
Control Regulations - Powers and Duties
Adoption of Ordinance 22-O-17 amending City Code Section 3-4-2(C)(2),
“Powers and Duties” to limit the time when a law enforcement agency may
enter a liquor licensee’s property.
For Introduction and Action
Approved on Consent Agenda (9-0)
Ordinance 50-O-17 Amending the City Code to Establish a 4-Way Stop
Control at the Intersection of Woodbine Avenue and Jenks Street
Staff recommends City Council adoption of Ordinance 50-O-17 amending
Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way
Stop Control at the intersection of Woodbine Avenue and Jenks Street. The
estimated cost to install two additional stop signs is $150.00. Funding will
be through the General Fund-Traffic Control Supplies (Account
100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD
balance of $20,266.17.
For Action
Approved on Consent Agenda (9-0)
Ordinance 51-O-17, Authorizing the Sale of a Surplus Fleet Vehicles
Owned by the City of Evanston
Staff recommends that City Council adopt Ordinance 51-O-17, directing the
City Manager to offer the sale of vehicles owned by the City through public
auction at the special Northwest Municipal Vehicle Auction being
sponsored by America’s Auto Auctions on Tuesday, July 25, 2017 or any
other subsequent America’s Online Auction as these vehicles become
available, on a timely basis, as a result of new vehicle replacements being
placed into service.
For Action
Approved on Consent Agenda (9-0)
Ordinance 7-O-17, Amending Portions of the City of Evanston Zoning Code
Regulating Generators
Staff recommends that the Planning and Development Committee receive
and file the revised Ordinance 7-O-17. No action is requested at this time.
Staff will continue to work on this Ordinance to address the location and
noise regulations associated with generators
For Action
Motion: Ald.
Rainey
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Referred to Committee on Planning and Development
Ordinance 56-O-17, Granting a Special Use for a Public Utility and
Major Zoning Relief for a Fence (Wall) at 2506 Green Bay Rd.
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 56-O-17 granting special use approval for a Public Utility for the
replacement of existing ComEd equipment with “DC-in-a-box” utility
equipment, and major zoning relief for 16’ and 20’-tall fences (concrete
walls) for safety and thermal screening of the utility equipment, at 2506
Green Bay Rd. The applicant has complied with all other zoning
requirements, and meets all of the standards for special use and major
variation in the B1a Business District and the oCSC Central Street Overlay
District.
For Introduction
Ordinance 57-O-17, Granting a Special Use for Commercial Indoor
Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave.
The Zoning Board of Appeals and City staff recommend adoption of
Ordinance 57-O-17 granting special use approval for Commercial Indoor
Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave. in the I2
General Industrial District. The applicant has complied with all zoning
requirements and meets all of the standards for a special use for this
district.
For Introduction and Action
Approved on Consent Agenda (9-0)
Ordinance 48-O-17 Amending City Code Section 8-14-2, “Definitions,” and
City Code Section 8-14-6, “Penalty,” of Title 8, Chapter 14, “Drug
Paraphernalia Control”
Administrative Adjudication Officer Sue Brunner recommends adoption of
Ordinance 48-O-17 amending City Code Section 8-14-2, “Definitions,” and
City Code Section 8-14-6, “Penalty,” imposing a two hundred dollar
($200.00) fine for violating Title 8, Chapter 14, “Drug Paraphernalia
Control.”
For Action
Approved on Consent Agenda (9-0)
Motion Ald.
Fiske
Special Order of Business
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Proposed Agreement with Evanston Lakehouse & Gardens for Harley
Clarke Mansion Operations
City Council authorizes the City Manager to negotiate a long-term lease
agreement with Evanston Lakehouse & Gardens (819 Clinton Place,
Evanston, 60201) to operate an environmental education center and
meeting/event space at the Harley Clarke property. The recommendation
includes continuing to reserve the $250,000 from the CIP budget allocated
by the Council in September 2016 for improvements to the property (Project
#616031).
For Action
Passed (7-2) Ald. Suffredin and Revelle vote
No
Motion:
Ald. Revelle
Substitute
Motion: Ald.
Wilson
Directing staff
to draft an
RFP for the
July 10th
meeting.
Watch
Watch
Bills List – June 27, 2017 $ 4,714,121.83
Credit Card Activity – Period Ending April 30, 2017 $ 181,147.56
For Action
Passed (9-0)
Watch
Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating Small
Unmanned Aircraft in the City of Evanston
City staff recommends City Council adoption of Ordinance 46-O-17,
amending City Code Section 9-5-15, regulating small unmanned aircraft in
the City of Evanston. Ordinance 46-O-17 addresses ongoing community
concerns and provide an enforcement tool related to the operation of small
unmanned aircraft, including drones.
For Action
Item taken off consent agenda & held until July 10 meeting.
Watch
Ordinance 47-O-17, Granting Landmark Status to Building and Lot of
Record at 1726 Hinman Avenue
The Preservation Commission and City staff recommend adoption of
Ordinance 47-O-17 designating 1726 Hinman Avenue as an Evanston
Landmark. This Ordinance was continued from May 22, 2017 to the June
12, 2017 City Council meeting.
For Action
Item taken off consent agenda & tabled until August 14 meeting.
Passed Voice Vote (unanimous)
Motion: Ald.
Rainey
Watch
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Ordinance 49-O-17, Amending City Code Title 7 by Adding Chapter 18,
“Pavement Sealant Applicators”
Adoption of Ordinance 49-O-17, banning the use of coal tar pavement
sealers in the City of Evanston.
For Introduction and Action
Item taken off consent agenda.
Passed (9-0)
Motion Ald.
Fiske
Watch
Call of the Wards
Ward
1:
No announcements Watch
Ward
2:
No announcements Watch
Ward
3:
Alderman Wynne will be holding office hours July 6, 2017 from 7AM to 10 AM at
Brother’s K.
Watch
Ward
4:
No announcements Watch
Ward
5:
Alderman Simmons acknowledges achievement of Rodney Pryor who was signed
to the Brooklyn Nets. Reflects on Twiggs Park Junetenth celebration.
Watch
Ward
6:
Alderman Suffredin thanks City of Evanston employees for the storm clean up
effort. Alderman Suffredin informs sixth ward constituents of water main repairs on
Grant street starting on July 3, 2017.
Watch
Ward
7:
No announcements Watch
Ward
8:
Alderman Rainey comments on Fire Chief Sander Hicks’ funeral. Invites Evanston
residents to attend the first committee meeting regarding the Howard street road
completion at the Levy Center on August 3rd, 2017 at 7pm. Alderman Rainey
congratulates the Parks and Recreation department for being a gold medal finalist.
Alderman Rainey invites Evanston Constituents to attend Brummel park’s food and
concert festival on July 18, 2017 at 5pm.
Watch
Ward
9:
Alderman Fleming asks city manager Bobkiewicz to have a discussion on
Evanston resident preferences when hiring city workers. Alderman Fleming ask to
Watch
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examine ex-offender hiring process.
Adjornment
Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote
the meeting was adjourned and the Council proceeded into Executive Session
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ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, July 24, 2017
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
II.APPROVAL OF MINUTES OF REGULAR MEETING OF JULY 10, 2017
III.ITEMS FOR CONSIDERATION
(A1) Payroll – June 26, 2017 through July 9, 2017 $ 3,252,087.41
(A2) Bills List – July 25, 2017 $ 2,608,589.35
Credit Card Activity – Period Ending May 31, 2017 $ 215,521.46
For Action
(A3.1) Sole Source Renewal of Annual Cisco SmartNet Software Support
Contracts and Licenses from CDW
Staff recommends City Council authorize the sole source purchase of Cisco
SmartNet networking licenses and software from CDW (120 S.Riverside,
Chicago, IL 60606) in the amount of $54,445.68. This contract provides support
for the City’s essential computer networking system and covers the period
September 15, 2017 through September 15, 2018. CDW is the current State Bid
Contract provider for these services as of July 2017. Funding is provided by the
IT Division, Computer Licensing and Support Fund (Account
100.19.1932.62340), which has a total budget of $500,000 and a YTD balance of
$324,915.46 before this transaction. This quote is a reduction from last year’s
annual cost of $73,063.37.
For Action
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(A3.2) Agreement Amendment for Northwestern Football Parking on the Evanston
Wilmette Golf Course During Home Football Games
Staff recommends approval of the Evanston Wilmette Golf Course Association’s
(EWGCA) request for amendment of the existing three year agreement (2016,
2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the
golf course during Northwestern University home football games. This
amendment is requesting approval to pilot tailgating on hole #12. Currently, only
parking is allowed on hole #12. This pilot program would be evaluated at the end
of the 2017 football season.
For Action
(A3.3) Change Order #1 to Water Treatment Plant Reliability Improvements Project
with Thieneman Construction, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Water Treatment Plant Reliability Improvements
Project with Thieneman Construction, Inc. (TCI) (17219 Foundation Parkway,
Westfield, Indiana 46074) in the amount of $35,611.00. This will increase the
total contract amount from the current contract price of $1,247,000.00 to
$1,282,611.00. There is no time extension associated with this change order.
The Illinois Environment Protection Agency (IEPA) has agreed to provide a loan
from the State Revolving Fund in an amount up to $1,634,816.00 for engineering
and construction of this project. This amount includes a contingency of 3%
($37,410.00) of the bid price of the project. With this funding, all eligible
engineering and construction costs will be funded by a loan repaid over 20 years
at 1.64% interest. IEPA loan funding for this work is being routed through the
Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094). This
project has an overall project allocation of $2,500,000 for both 2016 and 2017.
For Action
(A3.4) Contract with Schroeder & Schroeder, Inc. for 2017 Alley and Street
Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 Alley and Street Improvements Project (Bid No. 17-38) with
Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount
of $1,301,882.10. This project consists of improvements to five alleys throughout
the City, street resurfacing on Dewey Avenue from the cul-de-sac south of
Simpson Street to the north end north of Payne Street, and installation of traffic
calming speed humps on various streets and speed bumps in various alleys.
Funding will be provided from the CIP Fund (various accounts), the Parking Fund
(Account 505.19.7005.65515-416500), and the Sewer Fund (Account
515.40.4535.62461–417017). A detailed summary of the funding can be found
on the corresponding transmittal memorandum. This project was budgeted at
$1,576,000 for FY 2017. This project is $5,071.61 over budget for 2017 G.O.
Bonds. The additional funding is available from savings from other projects.
For Action
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(A3.5) Contract with Bulley & Andrews Concrete Restoration for 2017 Parking
Garage Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 Parking Garage Improvements (Bid No. 17-42) with Bulley &
Andrews Concrete Restoration (1755 West Armitage Avenue, Chicago, Illinois
60622) in the amount of $237,354.00. Funding will be provided from the Parking
Fund (Accounts 505.19.7005.65515-617011; 505.19.7005.65515-617012; &
505.19.7005.65515-617013) with a total budget for this project of $620,000.
For Action
(A3.6) Sidewalk Café for Furious Spoon at 1700 Maple Avenue
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Furious Spoon, a Type 1 restaurant located at 1700 Maple
Avenue. The sidewalk café will consist of nine tables with four seats each for a
seating capacity of 36, and will operate Sunday-Thursday 11:00 a.m.–1:00 a.m.
and Friday-Saturday 11:00 a.m.–2:00 p.m.
For Action
(A3.7) Contract with Warren Langley for Design, Manufacture and Installation of
Lighted Sculpture at the Green Bay, Emerson, Ridge Intersection
Staff recommends that Council authorizes the City Manager to enter into a
contract with Warren Langley, Australian artist, (13/63 Crown Rd. Queenscliff,
Sydney, NSW 2096) for RFP 17-01 to design, manufacture and install a lighted
sculpture in the underpass of the Green Bay, Emerson, Ridge intersection in the
amount of $88,897.50. This is funded from the CIP Neighborhood Public Art fund
(Account 415.40.4116.65515-117004). The total 2017 funding allocation of
$150,000 is allocated as follows: $75,000 from FY 2016 G.O. Bonds (carryover),
and $75,000 from FY 2017 G.O. Bonds.
For Action
(A4) Resolution 65-R-17, Creating a Separate Fund entitled the “Robert Crown
Community Center Maintenance Fund”
Staff and the Friends of Robert Crown 501(c)3 recommend the City Council
adopt Resolution 65-R-17 enabling the creation of the Robert Crown Community
Center (RCCC) Maintenance Fund in the FY 2019 Annual Budget. This fund will
be used for specific long-term infrastructure maintenance items at both the
RCCC and surrounding fields as identified below. Revenues to support the
anticipated long term maintenance costs of the RCCC shall come from operating
revenues of the new facility and from donations. These revenues will be
reviewed not less than once every five years to determine if the proper
funding has been set aside for the timely replacement of infrastructure.
For Action
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(A5) Resolution 66-R-17, Professional Services Agreement with James B. Moran
Center for “2017 Certificate of Rehabilitation Program”
Staff recommends that City Council adopt Resolution 66-R-17, authorizing the
City manager to execute an agreement between the City of Evanston and the
James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203
Evanston, IL 60201) to provide legal services for not less than 15 Evanston
residents to secure Certificates of Rehabilitation, expungement and criminal
records sealing, in an amount not to exceed $30,000. Funding for this agreement
is budgeted in Parks, Recreation and Community Services, Youth and Young
Adult Engagement Division (Account 100.30.3215.62490) which has a FY 2017
budget of $281,965.00 and a YTD balance of $237,412 before this project. Costs
amount to approximately $2,000 per participant. The City of Evanston shall be
financially responsible for the furtherance of the program. The James B. Moran
Center would be responsible for handling the payment of direct and indirect costs
for not less than 15.
For Action
(A6) Resolution 64-R-17, Authorizing City Manager to Execute TIF Forgivable
Construction Loan and Development Agreement with Harrington Brown
LLC for Proposed Development at 100 and 128 Chicago Avenue
Staff recommends City Council adoption of Resolution 64-R-17, considering
Harrington Brown, LLC’s request for financial assistance totaling $1,959,946 from
the Howard Ridge TIF and an additional $1 million from the Affordable Housing
Fund for the development of a mixed use commercial/residential project at 130
Chicago Avenue. The Howard Ridge TIF will provide funding through the
issuance of G.O. Bonds which will be abated by the tax increment produced by
the development and by future Howard Ridge TIF revenues. The Affordable
Housing Fund has a cash balance of $1,055,000, but only $590,000 after
accounting for previous commitments. However, staff anticipates revenues of
$375,000 in 2018 for an estimated balance of $965,248. Fees in lieu of payments
from 831 Emerson and 1815 Ridge would occur at first temporary certificate of
occupancy (TCO). This is not estimated to occur until 2019 at the earliest.
For Action
(A7) Ordinance 67-O-17, Authorizing City Manager to Negotiate with Harrington
Brown LLC for the Sale of City-Owned Real Property Located at 100
Chicago Avenue
Staff recommends approval of Ordinance 67-O-17, “Authorizing the City Manager
to Negotiate with Harrington Brown, LLC for the Sale of City-Owned Real
Property Located at 100 Chicago Avenue, Evanston, Illinois.” The sale of City-
owned real property is a two-step process; an ordinance must be adopted to
authorize the City Manager to negotiate the sale of property followed by an
ordinance at a later date that authorizes the City Manager to execute a sales
contract that memorializes said negotiations. A two-thirds majority of City
Council is required to adopt Ordinance 67-O-17. Suspension of the Rules is
requested for introduction and adoption by City Council on July 24, 2017.
For Introduction and Action
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(A8) Ordinance 73-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 17, Schedule XVII: Parking Violation
Penalties
Staff recommends that the City Council adopt Ordinance 73-O-17, amending City
Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase
the fine for an expired parking meter by ten dollars ($10) to twenty dollars ($20)
effective September 1, 2017. The last time this fine was increased was January
22, 1976.
For Introduction
(A9) Ordinance 76-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties” to Increase the Fine for Street Cleaning Parking
Violations by Fifteen Dollars to Fifty Dollars
Staff recommends that the City Council adopt Ordinance 76-O-17, amending
portions of City Code Section 10-11-17, Schedule XVII, Parking Violation
Penalties to increase the fine for street sweeping violations by fifteen ($15) to fifty
dollars ($50) effective September 1, 2017.
For Introduction
(A10) Ordinance 69-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 69-O-17, amending of City Code Section 10-11-18(H)
adding: eligibility for residents on Lake Shore Boulevard, west side, from
Greenleaf Street north to Hamilton Street and 1145 Sheridan Road.
For Introduction
(A11) Ordinance 70-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 70-O-17, amending of City Code Section 10-11-18(G)
adding Residents Parking Only on: Harrison Street, both sides, Hartrey Avenue
to the alley east of Prairie Avenue; and Prairie Avenue, both sides; alley south of
Central Street to Lincoln Street, to read 7:00 a.m. to 10:00 a.m., Monday through
Saturday.
For Introduction
(A12) Ordinance 71-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 71-O-17, amending of City Code Sections 10-11-18(G)
by including eligibility for the district for: Residents addresses of 2542 – 2566
Prairie Avenue, 2002-B Central Street and 2002-C Central Street.
For Introduction
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(A13) Ordinance 72-O-17, to Amend Title 11, Administrative Adjudication, Chapter
2, Parking & Compliance Violations, Section 11(B): Immobilization Program
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 72-O-17, amending Title 11, Administrative
Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B):
Immobilization Program to read: “When the registered owner of a vehicle has
accumulated three (3) or more final determinations of parking and/or compliance
violation liability.”
For Introduction
IV. ITEMS FOR DISCUSSION
(APW1)Municipal Solid Waste Franchise
Frank Hillegonds, Municipal Affairs Manager from Groot Industries, will discuss
Groot’s efforts to identify and correct overflowing containers collected as part of
the Municipal Solid Waste Franchise.
For Discussion
(APW2)Role of Residency in City Employment
Staff recommends that the City Council review, discuss and provide guidance in
the role residency should have in City employment.
For Discussion
(APW3)Ex-Offender Hiring Policy
Staff recommends that the City Council review the current ex-offender hiring
policy and provide direction.
For Discussion
V. COMMUNICATIONS
VI. ADJOURNMENT
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Administration and Public Works Committee Meeting
Minutes of July 10, 2017
James C. Lytle Council Chambers – 6:00 p.m.
Lorraine H. Morton Civic Center
MEMBERS PRESENT: P. Braithwaite, A. Rainey, R. Simmons, T. Suffredin, C.
Fleming
STAFF PRESENT: G. Farrar, D. Stoneback, W. Bobkiewicz, M. Lyons, T.
Nunez, L. Biggs, E. Sanchez, G. Gerdes, D. King, Chief
Eddington, P. D’Agostino, S. Flax, Chief Scott, P. Polinski, A.
Villamin,
STAFF ABSENT: E. Storlie, S. Levine, M. Masoncup, L. Hemingway, P.
Zalmezak, E. Thomas-Smith, R. Voss, K. Danczak-Lyons, I.
Ogbo, J. Leonard, S. Nagar, J. Maiworm, K. Richardson
PRESIDING OFFICIAL: Ald. Braithwaite
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
A quorum being present, Ald. Braithwaite called the meeting to order at
6:25p.m.
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 26, 2017
Ald. Rue Simmons moved to accept the Minutes of June 26, 2017 A&PW
meeting as submitted, seconded by Ald. Fleming.
The Minutes of the June 26, 2017 A&PW meeting were approved
unanimously 5-0.
III. ITEMS FOR CONSIDERATION
(A1) Payroll – June 12, 2017 through June 25, 2017 $ 3,013,726.81
(A2) Bills List – July 11, 2017 $ 4,296,958.87
For Action
Ald. Fleming moved to recommend approval of the City of Evanston Payroll
through June 25, 2017 in the amount of $3,013,726.81 and City of Evanston
Bills through July 11, 2017 in the amount of $4,296,958.87, seconded by
Ald. Rainey.
PUBLIC COMMENT
Junad Rizki discussed Service Center repairs from previous years, lack of
handicap parking at the Service Center and water bills and shut offs.
Public Works agency Director Dave Stoneback explained that handicapped
parking at Service Center is blocked off. There are currently no employees that
need to access.
DRAFT -
NOT APPROVED
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The Committee voted 5-0 to approve the payroll and bills.
(A3.1) Contracts with Water Resources, Inc. for Water Meter Replacement
Program – Phase I and Water Meter and Accessories
Staff recommends that City Council authorize the City Manager to execute
contracts for the Water Meter Replacement Program – Phase I as well as the
Water Meter and Accessories (RFP No. 17-14) with Water Resources, Inc. (390
Sadler Avenue, Elgin, IL) in the amount of $1,153,500.15 and $61,705.00.
Funding for the Water Meter Replacement Program – Phase I in the amount of
$1,153,500.15 will be from the Water Fund, Capital Improvement Account
513.71.7330.65515-717003, which has a Fiscal Year 2017 budget of
$1,220,000.00. Funding for the purchase of water meters and accessories in the
amount of $61,705.00 will originate from the Water Fund Accounts
510.40.4208.65070 ($36,000); 510.40.4225.65080 ($10,000) and
510.40.4230.65702 ($20,000) totaling $66,000.00 budgeted for this project. The
total FY 2017 budget in these accounts is $195,900.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute contracts for the Water Meter Replacement Program – Phase I
as well as the Water Meter and Accessories (RFP No. 17-14) with Water
Resources, Inc. in the amount of $1,153,500.15 and $61,705.00, seconded
by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to approve the contracts.
(A3.2) Change Order No. 2 for the Agreement for Treated Water Storage
Replacement Engineering Services to CDM Smith
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 2 to the agreement for the Treated Water Storage
Replacement Project Engineering Services to CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) in the amount of $58,932.00. This will increase the
total contract amount from the current contract price of $1,269,798.00 to
$1,328,730.00. There is no time extension associated with this change order.
Funding will be from the Water Fund, Capital Improvement Account
513.71.7330.62145 -733107, which has an FY 2017 budget allocation of
$3,920,000. Staff is in the process of applying for a low-interest loan from the
Illinois Environmental Protection Agency. The loan offer is only given after the
design has been finalized and the contractor has been selected for construction.
If the City is successful in obtaining the loan, eligible engineering fees will be
funded by the loan.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to Change Order No. 2 to the agreement for the Treated Water
Storage Replacement Project Engineering Services to CDM Smith in the
amount of $58,932.00 increasing the total contract amount from the current
contract price of $1,269,798.00 to $1,328,730.00, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the change order.
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(A3.3) Contract with Garland/DBS, Inc. for Roof Repairs and Window Replacement
at City Facilities
Staff recommends City Council authorize the City Manager to execute a contract
for Roof Repairs and Window Replacement at City Facilities to Garland/DBS, Inc.
(3800 East 91st Street, Cleveland, OH) in the amount of $124,879. Funding will
be provided from Capital Improvements Fund 2017 GO Bonds as follows:
$80,000 for the Ecology Center – Roofing/Window/Masonry Repairs will be from
Account 415.40.4117.65515 – 617004, with a budget of $80,000; and $44,879
for Roofing Repairs – Miscellaneous Facilities will be from Account
415.40.4117.65515 – 617018, with a budget of $50,000.
For Action
Ald. Rue Simmons moved to recommend City Council authorize the City
Manager to execute a contract for Roof Repairs and Window Replacement
at City Facilities to Garland/DBS, Inc. in the amount of $124,879, seconded
by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the contract.
(A3.4) Contract with Nature’s Perspective Landscape, Inc. for Evanston Plaza
Corner Plantings Landscape Maintenance
Staff recommends City Council authorize the City Manager to execute a contract
award for the 2017 Evanston Plaza Corner Plantings Landscape Maintenance
and plant replacements to the low bidder, Nature’s Perspective Landscape, Inc.
(2000 Greenleaf St., Evanston, IL) in the amount of $23,720.27. Funding for this
project is included in the Greenways – Landscape Maintenance Services Fund
(Account 100.40.4330.62195), which has a FY2017 budget of $142,000.00, and
a YTD balance of $43,985.15.
For Action
Ald. Braithwaite moved to recommend City Council authorize the City
Manager to execute a contract award for the 2017 Evanston Plaza Corner
Plantings Landscape Maintenance and plant replacements to the low
bidder, Nature’s Perspective Landscape, Inc. (2000 Greenleaf St., Evanston,
IL) in the amount of $23,720.27, seconded by Ald. Rue Simmons.
At Ald. Fleming’s inquiry, Assistant City Manager Lyons explained that the corners
and cul de sacs being maintained as part of this contract are City property and not
related to any business districts.
City Manager Wally Bobkiewicz added that Ald. Braithwaite requested maintenance
in 2017 budget approved by Council.
The Committee voted unanimously 5-0 to approve the contract.
(A3.5) Sidewalk Café for Sam’s Chicken & Ribs
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Sam’s Chicken & Ribs, a Type 1 restaurant located at 1639
Orrington Avenue. The sidewalk café will consist of four tables with two seats
and four tables with four seats for a seating capacity of twenty-four, and will
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operate daily 11:00 a.m. - 11:00 p.m.
For Action
Ald. Fleming moved to recommend City Council approval of first-time
application for a sidewalk café permit for Sam’s Chicken & Ribs, a Type 1
restaurant located at 1639 Orrington Avenue, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to approve the application.
(A3.6) Single Source Agreement with Word Systems, Inc. for Digital Voice Logger
Upgrade
Staff recommends that the City Council authorize the City Manager to execute
the single source software and service proposal from the current vendor Word
Systems, Inc. (9225 Harrison Park Court, Indianapolis, IN) in the amount of
$23,689 to upgrade the existing NICE digital voice logger. Funding provided by
Emergency Telephone System Fund – Furniture and Fixtures (Account
205.22.5150.65625) with a budget of $30,000 for this line item, a total account
budget $55,000 with a YTD balance of $33,858.50.
For Action
Ald. Rainey moved to recommend City Council authorize the City Manager
to execute the single source software and service proposal from the
current vendor Word Systems, Inc. in the amount of $23,689 to upgrade the
existing NICE digital voice logger, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to approve the proposal.
(A3.7) Contract with BMO Harris for Purchasing Cards for City Employees
Staff recommends City Council authorize the City Manager to execute a contract
with BMO Harris for Purchasing Cards. BMO Harris was the lowest responsible
bidder to the Request for Proposal (RFP 16-76) for the City-wide P-Card
program. Rebate amounts, replacement card delivery, and late fees were all
evaluated during the RFP process; there were no annual fees or transaction fees
to be compared. The P-Card program will have a net benefit to the City, rather
than a cost, due to the rebate percentage received. All fees will be netted
against this amount. The rebate provided by BMO Harris will be approximately
$20,600 annually if the City spends $2 million annually.
For Action
Ald. Suffredin moved to recommend City Council authorize the City
Manager to execute a contract with BMO Harris for Purchasing Cards for
the City-wide P-Card program, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to approve the contract.
(A3.8) Other Post Employment Benefits Report
Staff recommends City Council accept and place the December 31, 2016 Other
Post Employment Benefits (OPEB) Report on file. As a part of the Annual
Financial Report, the City is required to provide an evaluation of the total liability
of all OPEB. The attached report from MWM Consulting Group provides a
detailed analysis of the City’s total liability which is approximately $14.7 million as
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Page 5; Rev. 7/20/2017 12:53:27 PM
of December 31, 2016. Staff recommends this report be accepted and placed on
file for use in the FY 2016 Annual Financial Report.
For Action: Accept and Place on File
Ald. Rue Simmons moved to recommend City Council accept and place the
December 31, 2016 Other Post Employment Benefits (OPEB) Report on file,
seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to accept and place the report on
file.
(A4) Resolution 58-R-17, Authorizing City Manager to Execute a Real Estate
Contract for the Purchase of a Vacant Lot Located at 2005 Grey Avenue
Staff recommends City Council adopt Resolution 58-R-17, authorizing the City
Manager to execute a sales contract to purchase the vacant residential lot at
2005 Grey Avenue for $42,500. This lot was identified as the site for the ETHS
Geometry in Construction house to be constructed in school year 2017-2018.
The City’s Affordable Housing Fund (AHF), (Account 250.21.5465.65535) is the
proposed funding source. The adopted FY2017 budget includes $1,000,000 for
affordable housing projects; to date, $326,502 has been committed to projects,
leaving a balance of $673,498. The cash balance in the AHF is approximately
$1.1 million.
For Action
Ald. Braithwaite moved to recommend City Council adopt Resolution 58-R-
17, authorizing the City Manager to execute a sales contract to purchase
the vacant residential lot at 2005 Grey Avenue for $42,500 identified as the
site for the ETHS Geometry in Construction house to be constructed in
school year 2017-2018, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to adopt the resolution.
(A5) Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include
Block Party Regulations
Staff recommends City Council adoption of Ordinance 58-O-17 by which City
Council would amend City Code 7-2-5-3 “Permit Fees,” to include Block Party
Regulations.
For Introduction
Ald. Fleming moved to recommend City Council adoption of Ordinance 58-
O-17 by which City Council would amend City Code 7-2-5-3 “Permit Fees,”
to include Block Party Regulations, seconded by Ald. Suffredin.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A6) Ordinance 59-O-17, Decreasing the Number of Class H Liquor Licenses for
Evanston Pan, LLC. d/b/a Pita 1
Local Liquor Commissioner recommends City Council adoption of Ordinance 59-
O-17, decreasing the number of authorized Class H liquor licenses for Evanston
Pan, LLC d/b/a Pita 1 located at 926 Central Street. Pita 1 is closed and
therefore not renewing its liquor license. Staff recommends suspension of the
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Page 6; Rev. 7/20/2017 12:53:27 PM
rules for Introduction and Action at the July 10, 2017 City Council meeting.
For Introduction and Action
Ald. Rainey moved to recommend City Council suspend the rules and
adopt Ordinance 59-O-17, decreasing the number of authorized Class H
liquor licenses for Evanston Pan, LLC d/b/a Pita 1 located at 926 Central
Street, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A7) Ordinance 60-O-17, Decreasing the Number of Class D Liquor Licenses for
The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co
Local Liquor Commissioner recommends City Council adoption of Ordinance 60-
O-17, decreasing the number of authorized Class D liquor licenses for The
Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co located at 930 Church
Street. Noodle & Co. is not renewing its liquor license. Staff recommends
suspension of the rules for Introduction and Action at the July 10, 2017 City
Council meeting.
For Introduction and Action
Ald. Suffredin moved to recommend City Council suspend the rules and
adopt Ordinance 60-O-17, decreasing the number of authorized Class D
liquor licenses for The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co
located at 930 Church Street, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A8) Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for
Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon
Local Liquor Commissioner recommends City Council adoption of Ordinance 61-
O-17, increasing the number of authorized Class D liquor licenses for Furious
Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon located at 1700 Maple
Street.
For Introduction
Ald. Rue Simmons moved to recommend City Council adoption of
Ordinance 61-O-17, increasing the number of authorized Class D liquor
licenses for Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon
located at 1700 Maple Street, seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A9) Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for
Beer on Central, LLC dba Beer on Central
Local Liquor Commissioner recommends City Council adoption of Ordinance 62-
O-17, increasing the number of authorized Class K liquor licenses for Beer on
Central, LLC dba Beer on Central located at 1930 Central Street.
For Introduction
Ald. Braithwaite moved to recommend City Council adoption of Ordinance
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62-O-17, increasing the number of authorized Class K liquor licenses for
Beer on Central, LLC dba Beer on Central located at 1930 Central Street,
seconded by Ald. Rainey.
The Committee voted unanimously 5-0 to adopt the ordinance.
(A10) Ordinance 63-O-17, Decreasing the Number of Class P-4 Liquor Licenses
for North Shore Cider Company, LLC, dba North Shore Cider
Local Liquor Commissioner recommends City Council adoption of Ordinance 63-
O-17, decreasing the number of authorized Class P-4 liquor licenses for North
Shore Cider Company, LLC, dba North Shore Cider located at 707 Howard
Street. Alderman Rainey has requested suspension of the rules for Introduction
and Action at the July 10, 2017 City Council meeting.
For Introduction and Action
Ald. Fleming moved to recommend City Council suspend the rules and
adopt Ordinance 63-O-17, decreasing the number of authorized Class P-4
liquor licenses for North Shore Cider Company, LLC, dba North Shore
Cider located at 707 Howard Street, seconded by Ald. Rue Simmons.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
(A11) Ordinance 64-O-17, Increasing the Number of Class P-3 Liquor Licenses for
North Shore Cider Company, LLC, dba North Shore Cider
Local Liquor Commissioner recommends City Council adoption of Ordinance 64-
O-17, increasing the number of authorized Class P-3 liquor licenses for North
Shore Cider Company, LLC, dba North Shore Cider located at 707 Howard
Street. Alderman Rainey has requested suspension of the rules for Introduction
and Action at the July 10, 2017 City Council meeting.
For Introduction and Action
Ald. Rainey moved to recommend City Council suspend the rules and
adopt Ordinance 64-O-17, increasing the number of authorized Class P-3
liquor licenses for North Shore Cider Company, LLC, dba North Shore
Cider located at 707 Howard Street, seconded by Ald. Fleming.
The Committee voted unanimously 5-0 to suspend the rules and adopt the
ordinance.
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
Ald. Rainey motioned to adjourn, seconded by Ald. Suffredin. The meeting
adjourned at 6:56pm.
100 of 471
J
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Tera Davis, Accounts Payable Coordinator
Subject: City of Evanston Payroll and Bills
Date: July 19, 2017
Recommended Action:
Staff recommends approval of the City of Evanston Payroll and Bills List.
Summary:
Payroll – June 26, 2017 through July 9, 2017 $ 3,252,087.41
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – July 25, 2017 $ 2,608,589.35
General Fund Amount – Bills list $ 297,701.75
TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,860,676.76
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid penalty, or to take advantage of early payment
discounts.
Credit Card Activity – Period Ending May 31, 2017 $ 215,521.46
Attachments:
Bills List
May Credit Card Transactions
For City Council meeting of July 24, 2017 Items A1 -A2
Business of the City by Motion: City Payroll and Bills
For Action
Memorandum
101 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
100 GENERAL FUND
1300 CITY COUNCIL
62295 NORTHWEST MUNICIPAL CONFERENCE NWMC ANNUAL BENEFIT DINNER 150.00
62295 ANN RAINEY *REIMBURSEMENT: AIRFARE & REGISTRATION 1,082.90
65095 OFFICE DEPOT OFFICE SUPPLIES 22.56
1300 CITY COUNCIL Total 1,255.46
1505 CITY MANAGER
62210 ALLEGRA PRINT & IMAGING 4TH OF JULY CITY COUNCIL PARADE BANNER PRINTING 171.00
62295 NORTHWEST MUNICIPAL CONFERENCE NWMC ANNUAL BENEFIT DINNER 150.00
62295 WALTER BOBKIEWICZ REIMBURSEMENT: BIG TEN CONFERENCE 343.40
65095 OFFICE DEPOT OFFICE SUPPLIES 62.75
1505 CITY MANAGER Total 727.15
1555 FINANCIAL ADMINISTRATION
65095 OFFICE DEPOT OFFICE SUPPLIES 60.53
1555 FINANCIAL ADMINISTRATION Total 60.53
1560 REVENUE & COLLECTIONS
52010 SERAFIN MARTINEZ PAID WT AND PERMIT TWICE 37.50
62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 3,091.69
65095 OFFICE DEPOT OFFICE SUPPLIES 413.44
1560 REVENUE & COLLECTIONS Total 3,542.63
1570 ACCOUNTING
62110 MWM CONSULTING GROUP, INC.PREPARATION OF GASB 45 ACTUARIAL REPORT AS OF 12/31/2016 5,500.00
62280 FEDERAL EXPRESS CORP.SHIPPING 52.31
1570 ACCOUNTING Total 5,552.31
1575 PURCHASING
62185 ACCOUNTING PRINCIPALS TEMPORARY STAFFING: PURCHASING DIVISION 2,314.68
1575 PURCHASING Total 2,314.68
1705 LEGAL ADMINISTRATION
62130 OFFICE DEPOT OFFICE SUPPLIES 75.61
62345 FEDERAL EXPRESS CORP.SHIPPING 33.43
62509 SUSAN D BRUNNER HEARING OFFICERS 2,835.00
62509 JEFFREY D. GREENSPAN HEARING OFFICERS 1,410.00
62509 MITCHELL C. EX HEARING OFFICERS 1,440.00
1705 LEGAL ADMINISTRATION Total 5,794.04
1929 HUMAN RESOURCE DIVISION
62160 TRANS UNION CORP EMPLOYEE TESTING 163.18
62160 STANARD & ASSOCIATES TESTING-POLICE-STANDARD & ASSOC 2,765.00
62160 THEODORE POLYGRAPH SERVICE, INC.THEODORE POLYGRAPH-POLICE 150.00
62270 NORTH SHORE ENH OMEGA OMEGA QUARTERLY EMPLOYEE MEDICAL SCREENINGS 12,618.00
62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES QUEST DIAGNOSTICS EMPLOYEE TESTING 5,294.50
62512 ICIMS ONLINE EMPLOYMENT APPLICATIONS-RECRUITMENT-ICIMS 3,975.00
65095 EDMARK VISUAL ID ID BADGE SUPPLIES 192.15
1929 HUMAN RESOURCE DIVISION Total 25,157.83
1932 INFORMATION TECHNOLOGY DIVI.
61060 REQUEST TECHNOLOGY, LLC TEMPORARY STAFFING: IT DIVISION 3,240.00
62340 SHI INTERNATIONAL CORP WIRELESS SURVEY SOFTWARE 4,057.00
62380 XEROX CORPORATION COPIER CHARGES 42.65
62380 XEROX CORPORATION COPIER CHARGES 93.30
62380 XEROX CORPORATION COPIER CHARGES 16.80
64505 COMCAST CABLE CABLE SERVICE 3,933.53
64505 AT & T COMMUNICATION CHARGES 43.55
64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,845.05
64540 AT & T COMMUNICATION CHARGES 278.12
1932 INFORMATION TECHNOLOGY DIVI. Total 13,550.00
1941 PARKING ENFORCEMENT & TICKETS
62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM 2,330.00
62451 STEVEN BAUER TOW REFUND 195.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 170.55
1941 PARKING ENFORCEMENT & TICKETS Total 2,733.56
1950 FACILITIES
62225 COMCAST CABLE COMMUNICATION CHARGES 109.78
62225 SIMPLEX GRINNELL REPAIR OF DRY SPRINKLER SYSTEM 1,170.78
62425 THYSSENKRUPP ELEVATOR FIRE 5 ELEVATOR MAINTENANCE SERVICE JUL-SEP 2017 669.49
62440 RAYNOR DOOR COMPANY OVERHEAD DOOR REPAIR 224.24
62509 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 379.00
62509 ECO-CLEAN MAINTENANCE PROFESSIONAL CLEANING SERVICES MULTIPLE CITY FACILITIES 6,133.00
64015 NICOR UTILITIES - NICOR 832.10
65040 CHEMSEARCH CHEMICALS FOR BATHROOMS 381.56
65050 MARK VEND COMPANY COFFEE AND TEA 231.62
65090 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE 505.00
1950 FACILITIES Total 10,636.57
2101 COMMUNITY DEVELOPMENT ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 137.97
2101 COMMUNITY DEVELOPMENT ADMIN Total 137.97
2105 PLANNING & ZONING
62185 CJE SENIOR LIFE T4E (TRANSPORTATION FOR EVANSTON)385.00
65095 OFFICE DEPOT OFFICE SUPPLIES 12.74
2105 PLANNING & ZONING Total 397.74
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CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
2126 BUILDING INSPECTION SERVICES
52080 ALICE QUIRE PERMIT 17MRPR-0085 REFUND 48.00
62236 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 151.60
62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 8,176.58
2126 BUILDING INSPECTION SERVICES Total 8,376.18
2205 POLICE ADMINISTRATION
62210 H&H PRINTING PRINTING SERVICES 410.56
62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - JUNE 425.00
64015 NICOR UTILITIES - NICOR 240.60
2205 POLICE ADMINISTRATION Total 1,076.16
2210 PATROL OPERATIONS
62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 650.00
65125 BEST TECHNOLOGY SYSTEMS, INC.RANGE CLEANING 6,167.50
2210 PATROL OPERATIONS Total 6,817.50
2251 311 CENTER
64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
2251 311 CENTER Total 10.02
2260 OFFICE OF ADMINISTRATION
62295 COOK COUNTY SHERIFF'S TRAINING INST.TRAINING - NEW RECRUIT 2,089.00
62295 GLYNN, ELIZABETH TRAINING/TRAVEL FOP NEW STEWARD TRAINING 110.00
62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - JUNE 2017 373.55
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - 40 HOUR LAW FOR IL PEACE OFFICERS 100.00
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - JOHN REID ADVANCED INTERVIEWS & INTERROGATIONS 250.00
62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - JOHN REID INTERVIEWS & INTERROGATIONS 800.00
62295 NELSON, JASON TRAINING/MEALS - 32 HR INSTRUCTOR DEVELOPMENT 60.00
62295 KYLE BENOIT TRAINING/MEALS - 32 HR INSTRUCTOR DEVELOPMENT 60.00
65015 ACME SPORTS, INC.TRAINING AMMUNITION 6,750.00
65085 IDENTISYS POLICE AND FIRE PHOTO ID MACHINE 102.94
2260 OFFICE OF ADMINISTRATION Total 10,695.49
2270 TRAFFIC BUREAU
65125 NORTH SHORE TOWING TOW & HOOK 20.00
2270 TRAFFIC BUREAU Total 20.00
2280 ANIMAL CONTROL
64015 NICOR UTILITIES - GAS 216.42
2280 ANIMAL CONTROL Total 216.42
2285 PROBLEM SOLVING TEAM
65085 WHEEL & SPROCKET BIKE REPAIR/SERVICE 195.47
2285 PROBLEM SOLVING TEAM Total 195.47
2291 PROPERTY BUREAU
65085 B&H Photo Video EVIDENCE SUPPLIES 47.95
2291 PROPERTY BUREAU Total 47.95
2295 BUILDING MANAGEMENT
62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 188.00
62225 ECO-CLEAN MAINTENANCE CLEANING SERVICES MULTIPLE CITY FACILITIES 3,345.00
2295 BUILDING MANAGEMENT Total 3,533.00
2305 FIRE MGT & SUPPORT
62315 FEDERAL EXPRESS CORP.SHIPPING 27.29
62670 MUNICIPAL EMERGENCY SERVICES SCBA SUPPLIES 2,252.00
64015 NICOR UTILITIES - NICOR 1,026.76
64540 VERIZON WIRELESS COMMUNICATION CHARGES 130.26
65020 AIR ONE EQUIPMENT BOOTS 316.00
65020 TODAY'S UNIFORMS INC.UNIFORMS 4,348.70
2305 FIRE MGT & SUPPORT Total 8,101.01
2315 FIRE SUPPRESSION
62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIRE FIGHTER TRAINING 775.00
62295 JONES, DAVID REIMBURSEMENT: CHAPLAIN TRAINING 200.00
62430 ECO-CLEAN MAINTENANCE PROFESSIONAL CLEANING SERVICES MULTIPLE CITY FACILITIES 570.00
65010 AIR ONE EQUIPMENT METER CAL GAS 40.00
65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 1,003.10
65625 AIR ONE EQUIPMENT FIRE HOSE 726.72
65625 IDENTISYS POLICE AND FIRE PHOTO ID MACHINE 100.00
2315 FIRE SUPPRESSION Total 3,414.82
2320 EMERGENCY PREPAREDNESS
65085 PATRICK BURNS REIMBURSEMENT: TRAINING 250.52
2320 EMERGENCY PREPAREDNESS Total 250.52
2407 HEALTH SERVICES ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 186.35
2407 HEALTH SERVICES ADMIN Total 186.35
2435 FOOD AND ENVIRONMENTAL HEALTH
61055 GOV TEMPS USA, LLC TEMP HEALTH INSPECTERS 1,353.10
62474 VERIZON WIRELESS COMMUNICATION CHARGES 40.08
62476 MIER CONSULTING GROUP, INC.IAP PLANNING PROCESS WORKSHOP-EMERGENCY PREPAREDNESS 3,543.00
62477 VERIZON WIRELESS COMMUNICATION CHARGES -135.99
62477 MIER CONSULTING GROUP, INC.IAP PLANNING PROCESS WORKSHOP-EMERGENCY PREPAREDNESS 4,457.00
62477 PRO PAC, INC.EMERGENCY PREPAREDNESS SUPPLIES 1,876.46
62490 CHAYA FRIEDMAN ACCESS DATABASE 125.00
62490 RECORD INFORMATION SERVICES, INC.52 WEEKS ACCESS TO SEARCH WEBSITE 1,059.00
62605 SMITHEREEN PEST MANAGEMENT SERVICES RODENT CONTROL 2,500.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES -136.00
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 151.60
65095 OFFICE DEPOT OFFICE SUPPLIES 653.11
2435 FOOD AND ENVIRONMENTAL HEALTH Total 15,486.36
103 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
2455 COMMUNITY HEALTH
62490 EVANSTON TOWNSHIP HIGH SCHOOL PARTNERSHIP REIMBURSEMENT FOR HEALTH CENTER 9,700.54
2455 COMMUNITY HEALTH Total 9,700.54
3005 REC. MGMT. & GENERAL SUPPORT
62490 SERVICE SANITATION INC PORTABLE TOILETS 1,071.00
3005 REC. MGMT. & GENERAL SUPPORT Total 1,071.00
3020 REC GENERAL SUPPORT
62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 94.75
64540 VERIZON WIRELESS COMMUNICATION CHARGES 390.12
3020 REC GENERAL SUPPORT Total 484.87
3025 PARK UTILITIES
64005 MC SQUARED ENERGY UTILITIES - MC2 1,620.10
64015 NICOR UTILITIES - NICOR 562.56
3025 PARK UTILITIES Total 2,182.66
3030 CROWN COMMUNITY CENTER
62505 D.I.M.E.DANCE CLASS 500.00
62505 D.I.M.E.DANCE INSTRUCTOR 500.00
64005 MC SQUARED ENERGY UTILITIES - MC2 3,879.13
64015 NICOR UTILITIES - NICOR 161.35
65025 GOURMET GORILLA, INC.CATERED FOOD 795.15
65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 18.72
65070 NEXTIME, INC PREVENTATIVE MAINTENANCE 195.00
3030 CROWN COMMUNITY CENTER Total 6,049.35
3035 CHANDLER COMMUNITY CENTER
62505 EVP ACADEMIES, LLC VOLLEYBALL PROGRAM INSTRUCTION 2,670.00
62505 E-TOWN TENNIS TENNIS INSTRUCTION 2,468.43
62505 PLAY-WELL TEKNOLOGIES INSTRUCTOR SERVICES-INSTRUCTION OF ENGINEERING BASED LEGO CAMP 2,900.00
62507 NICKEL CITY SPORTS CAMP FIELD TRIP 991.00
62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 1,025.00
64005 MC SQUARED ENERGY UTILITIES - MC2 1,410.29
64015 NICOR UTILITIES - NICOR 167.61
65040 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 252.90
415509 65095 OFFICE DEPOT OFFICE SUPPLIES 63.49
3035 CHANDLER COMMUNITY CENTER Total 11,948.72
3040 FLEETWOOD JOURDAIN COM CT
62225 STA-KLEEN INC.BAFFLE WITH CLIPS HOOD DUCT 41.00
62225 CINTAS CORPORATION #769 CLEANING DOOR MATS FOR THE CENTER 50.80
62505 JARONN WATKINS INSTRUCTOR: SUMMER BASKETBALL.200.00
62507 Ai BUS SERVICE LLC FIELD TRIP TO LEE STREET BEACH 320.00
62507 Ai BUS SERVICE LLC FIELD TRIP TO ALLSTATE ARENA 420.00
62507 Ai BUS SERVICE LLC FIELD TRIP TO LEE STREET BEACH 360.00
62507 Ai BUS SERVICE LLC FIELD TRIP TO MUSEUM ON JULY 5, 2017 540.00
62507 Ai BUS SERVICE LLC TRIP TO LEE STREET BEACH ON JUNE 29, 2017 360.00
62507 Ai BUS SERVICE LLC TRIP TO SCIENCE OF INDUSTRY JUNE 28, 2017 540.00
64005 MC SQUARED ENERGY UTILITIES - MC2 3,613.81
64015 NICOR UTILITIES - NICOR 261.28
65040 COMCAST CABLE CABLE CHARGES 113.49
65095 IMPACT CANOPIES USA HIGH PERFORMANCE WHITE PAPER 251.60
65110 EXPRESS PRESS SUMMER CLOTHING 329.34
3040 FLEETWOOD JOURDAIN COM CT Total 7,401.32
3045 FLEETWOOD/JOURDAIN THEATR
62210 QUARTET COPIES LARGE POSTERS 98.00
62210 QUARTET COPIES TICKET PRINTING 40.29
62490 HNETO NETER SAIS PIANO MOVERS 250.00
62505 SINGLETON, PHOENIX LIGHTING DESIGNER-SWEET 500.00
62505 LEVANDER, KELLY SOCIAL MEDIA-GROUP SALES ASSISTANT 240.00
62505 THOMAS, GILLILAND CHADWICK STAGE MANAGER-SWEET 280.00
62505 CROTTY, LAUREN COSTUME DESIGNER-SWEET 400.00
62511 ALEXIS HARRIS DYER PERFORMANCE-SWEET 150.00
62511 ADIA ALLI PERFORMANCE-SWEET 150.00
62511 JELANI PITCHER PERFORMANCE-SWEET 150.00
3045 FLEETWOOD/JOURDAIN THEATR Total 2,258.29
3050 RECREATION OUTREACH PROGRAM
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 47.68
3050 RECREATION OUTREACH PROGRAM Total 47.68
3055 LEVY CENTER SENIOR SERVICES
61062 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY 157.50
62245 DIRECT FITNESS SOLUTIONS FITNESS EQUIPMENT REPAIRS 233.56
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 48.09
62507 IDEAL CHARTER SENIOR BUS TRIP TO WI FOR DINNER AND THEATRE 724.34
62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 257.98
62695 303 TAXI TAXI COUPON REIMBURSEMENT JUNE 25,806.00
64005 MC SQUARED ENERGY UTILITIES - MC2 5,532.13
64015 NICOR UTILITIES - NICOR 242.29
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING JUNE CONGREGATE FOOD PROGRAM 2,503.20
65095 OFFICE DEPOT OFFICE SUPPLIES 79.95
3055 LEVY CENTER SENIOR SERVICES Total 35,595.06
3065 BOAT RAMP-CHURCH ST
65050 ILLINOIS TRUCK & EQUIPMENT EXCAVATOR RENTAL FOR DREDGING WORK 11,837.50
65050 ENVIRONMENTAL SERVICES FIRM, INC.WATER TESTING FOR DREDGING PROJECT 425.00
3065 BOAT RAMP-CHURCH ST Total 12,262.50
104 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
3080 BEACHES
62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 37.90
62490 VISUAL FITNESS INSTITUTE VISON SCREENING 337.50
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 47.67
64005 MC SQUARED ENERGY UTILITIES - MC2 155.74
65020 EXPRESS PRESS SUMMER CAMP CLOTHING 148.80
65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 1,083.28
3080 BEACHES Total 1,810.89
3095 CROWN ICE RINK
62245 JORSON & CARLSON SCRAPER CLEANED 37.67
62490 LAUNDRY WORLD LAUNDRY SERVICES 141.25
62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 18.95
62505 JEREMY GAYLORD ASSISTANT COACH 180.00
62507 CLASSIC BOWL CAMP FIELD TRIPS 951.00
62507 Ai BUS SERVICE LLC FIELD TRIP 510.00
62507 Ai BUS SERVICE LLC FIELD TRIPS 2,135.00
64005 MC SQUARED ENERGY UTILITIES - MC2 11,637.41
64015 NICOR UTILITIES - NICOR 484.04
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 103.44
65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 56.18
65050 BOTANY BAY CHEMICAL COMPANY MACHINE REPAIR 495.00
65070 NEXTIME, INC PREVENTATIVE MAINTENANCE 195.00
65095 OFFICE DEPOT OFFICE SUPPLIES 129.43
3095 CROWN ICE RINK Total 17,074.37
3100 SPORTS LEAGUES
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 92.00
65110 NATIONAL SEED SEEDS 1,063.00
65110 FAULKS BROS. CONSTRUCTION, INC.QUICK PITCH INFIELD MIX 1,875.17
3100 SPORTS LEAGUES Total 3,030.17
3130 SPECIAL RECREATION
65020 EXPRESS PRESS SUMMER CAMP CLOTHING 758.64
3130 SPECIAL RECREATION Total 758.64
3215 YOUTH ENGAGEMENT DIVISION
62490 BUDGET RENT A CAR VAN RENTAL FOR MSYEP 1,000.00
62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 56.85
62490 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 5,850.00
3215 YOUTH ENGAGEMENT DIVISION Total 6,906.85
3225 GIBBS-MORRISON CULTURAL CENTER
62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 55.00
62509 TERRY CONNOR SERVICE- HOST EVENT 100.00
62509 CINTAS CORPORATION #769 DOOR MATS, ALL TYPES 94.72
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 174.71
3225 GIBBS-MORRISON CULTURAL CENTER Total 424.43
3605 ECOLOGY CENTER
64005 MC SQUARED ENERGY UTILITIES - MC2 413.48
65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 75.14
3605 ECOLOGY CENTER Total 488.62
3610 ECO-QUEST DAY CAMP
62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 911.25
65110 ALLEGRA PRINT & IMAGING CAMP OUT SIGNS 132.00
3610 ECO-QUEST DAY CAMP Total 1,043.25
3710 NOYES CULTURAL ARTS CENTER
62490 SOUND PRODUCTION & LIGHTING, LLC CLEANING SOUND SYSTEM 875.00
64005 MC SQUARED ENERGY UTILITIES - MC2 1,932.88
64015 NICOR UTILITIES - NICOR 330.04
3710 NOYES CULTURAL ARTS CENTER Total 3,137.92
3720 CULTURAL ARTS PROGRAMS
62210 MINUTEMAN PRESS FESTIVAL PROGRAMS 1,423.32
62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 1,275.00
62509 KILEY J. BRYANT PHOTOGRAPHER AT WORLD ARTS FEST 400.00
62509 CHARLES STEWART, JR.ASSISTING SITE LAYOUT WORLD ARTS FEST 200.00
62511 AYODELE DRUM AND DANCE *ENTERTAINMENT: WORLD ARTS FESTIVAL 500.00
62511 KLEZMER MUSIC FOUNDATION, INC.*ENTERTAINMENT: WORLD ARTS FESTIVAL 500.00
62511 MARY KABABIK WORKSHOP AND COSTUMED CAMP APPEARANCES 925.00
62511 THEATRE ABOVE THE LAW 2 FIELD TRIPS FOR YAP CAMP 200.00
62511 KELLY MCDERMOTT ENTERTAINER FOR THE WORLD ARTS & MUSIC FESTIVAL 1,500.00
62511 JOHN SPRINGBRUNN ENTERTAINMENT STARLIGHT CONCERT SERIES 1,200.00
65095 OFFICE DEPOT OFFICE SUPPLIES 69.91
3720 CULTURAL ARTS PROGRAMS Total 8,193.23
3806 CIVIC CENTER SERVICES
64015 NICOR UTILITIES - NICOR 417.48
3806 CIVIC CENTER SERVICES Total 417.48
4105 PUBLIC WORKS AGENCY ADMIN
52126 BRIAN LAPELUSA REFUND FOR ROLL-OUT CONTAINER 147.20
52130 SERAFIN MARTINEZ PAID WT AND PERMIT TWICE 7.50
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 1,629.70
4105 PUBLIC WORKS AGENCY ADMIN Total 1,794.42
4300 ENVIRONMENTAL SERVICES
64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
4300 ENVIRONMENTAL SERVICES Total 10.02
105 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
4320 FORESTRY
284503 62185 LIVING HABITATS LANDSCAPE ARCHITECTURE SERVICES 3,097.75
62385 SAVATREE DISEASED ELM REMOVAL - 1613/1615 GREENWOOD 2,615.00
65515 MIDWEST GROUNDCOVERS EVANSTON COMMUNITY HABITAT PLANTS FOR CIVIC CENTER 2,962.81
4320 FORESTRY Total 8,675.56
4330 GREENWAYS
65005 MIDWEST GROUNDCOVERS PLANTS FOR CHANDLER 246.62
4330 GREENWAYS Total 246.62
4400 CAPITAL PLANNING & ENGINEERING
62315 FEDERAL EXPRESS CORP.SHIPPING 57.06
65095 OFFICE DEPOT OFFICE SUPPLIES 51.58
4400 CAPITAL PLANNING & ENGINEERING Total 108.64
4500 INFRASTRUCTURE MAINTENANCE
64505 VERIZON WIRELESS COMMUNICATION CHARGES 128.19
4500 INFRASTRUCTURE MAINTENANCE Total 128.19
4510 STREET MAINTENANCE
65055 BUILDERS ASPHALT, LLC 2017 HOT MIX ASPHALT 777.06
4510 STREET MAINTENANCE Total 777.06
4520 TRAF. SIG.& ST LIGHT MAINT
64008 MC SQUARED ENERGY UTILITIES - MC2 131.18
65070 MOBO TREX SURGE ARRESTORS 254.00
65070 MOBO TREX TECH. SERVICE FOR SIGNAL REPAIR 500.00
65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,560.00
65070 UTILITY DYNAMICS CORPORATION INSTALLATION OF 2 STREET LIGHT FOUNDATIONS 4,024.00
4520 TRAF. SIG.& ST LIGHT MAINT Total 6,469.18
5300 ECON. DEVELOPMENT FUND
62662 KANE, MCKENNA AND ASSOCIATES, INC.TIF REPORT PREPARATION 350.00
65522 PLANTINGS *PLANTERS FOR TWO BUSINESS DISTRICTS 2,600.00
65522 ART ENCOUNTER CENTRAL STREET MURAL PROJECT 2,500.00
65522 NATURE'S PERSPECTIVE LANDSCAPING SEASONAL PLANTING ROTATIONS FOR COMMERCIAL PLANTERS 7,920.00
65522 NATURE'S PERSPECTIVE LANDSCAPING WEEKLY MAINTENANCE OF DR. HILL ARTS GARDEN 1,600.00
65522 CURT'S CAFE SOUTH PLANTER WATERING FOR WEST VILLAGE BUSINESS DISTRICT 500.00
65522 EVANSTON GAMES AND CAFE INC.STOREFRONT MODERNIZATION GRANT REIMBURSEMENT 1,446.50
5300 ECON. DEVELOPMENT FUND Total 16,916.50
100 GENERAL FUND Total 297,701.75
175 GENERAL ASSISTANCE FUND
4605 GENERAL ASSISTANCE ADMIN
65095 OFFICE DEPOT OFFICE SUPPLIES 24.48
4605 GENERAL ASSISTANCE ADMIN Total 24.48
175 GENERAL ASSISTANCE FUND Total 24.48
176 HEALTH AND HUMAN SERVICES
4651 HEALTH & HUMAN SERVICES
62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH CRISIS WORKER AUGUST 2017 6,111.08
117010 62491 PRESENCE BEHAVIORAL HEALTH MENTAL HEALTH SOCIAL WORKER SERVICES AUGUST 2017 5,500.00
4651 HEALTH & HUMAN SERVICES Total 11,611.08
176 HEALTH AND HUMAN SERVICES Total 11,611.08
205 EMERGENCY TELEPHONE (E911) FUND
5150 EMERGENCY TELEPHONE SYSTM
62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 660.00
64505 AT & T COMMUNICATION CHARGES 147.41
65620 ENDURA, LLC CHAIRS - 911 CENTER 1,223.00
5150 EMERGENCY TELEPHONE SYSTM Total 2,030.41
205 EMERGENCY TELEPHONE (E911) FUND Total 2,030.41
220 CDBG LOAN
5295 GARAGE DEMOLITION
65535 BUSSEY ENVIRONMENTAL INC.1700 PAYNE DEMO - ASBESTOS ASSESSMENT/TESTING 740.00
5295 GARAGE DEMOLITION Total 740.00
220 CDBG LOAN Total 740.00
250 AFFORDABLE HOUSING FUND
5465 AFFORDABLE HOUSING
65535 KARL M. ROBERTSON *EARNEST MONEY 2005 GREY AVE 4,250.00
5465 AFFORDABLE HOUSING Total 4,250.00
250 AFFORDABLE HOUSING FUND Total 4,250.00
320 DEBT SERVICE FUND
5713 2011 A BONDS
62350 WELLS FARGO BANK PAYING AGENT FEE - GO BONDS SERIES 2011A 525.00
5713 2011 A BONDS Total 525.00
320 DEBT SERVICE FUND Total 525.00
106 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
330 HOWARD-RIDGE TIF FUND
5860 HOWARD RIDGE TIF
62185 PETERSON APPRAISAL DBA CHICAGO COMMERCIAL APPRAISAL *APPRAISAL-CITY-OWNED PARKING LOT 1,500.00
64015 NICOR UTILITIES - NICOR 332.97
5860 HOWARD RIDGE TIF Total 1,832.97
330 HOWARD-RIDGE TIF FUND Total 1,832.97
415 CAPITAL IMPROVEMENTS FUND
4116 2016 BOND PROJECTS
617016 62145 ROSS BARNEY ARCHITECTS HOWARD ST. THEATER DESIGN 4,366.75
616017 62145 WOODHOUSE TINUCCI ARCHITECTS ROBERT CROWN 84,199.16
416519 65515 IL DEPT OF TRANSPORTATION SAFE ROUTES TO SCHOOL RES-55-R-16 RADAR SPEED FEEDBACK SIGNS 15,728.00
417026 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 4,514.75
4116 2016 BOND PROJECTS Total 108,808.66
4117 2017 GO BOND ISSUANCE
617001 62145 CLARK DIETZ, INC.CHANDLER-NEUBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS 4,247.86
416519 65515 IL DEPT OF TRANSPORTATION SAFE ROUTES TO SCHOOL RES-55-R-16 RADAR SPEED FEEDBACK SIGNS 2,800.00
617026 65515 SOUTH SIDE CONTROL SUPPLY COMPRESSORS FOR FLEETWOOD JOURDAIN CENTER CONDENSING UNIT 9,999.00
415450 65515 COPENHAVER CONSTRUCTION FOUNTAIN SQUARE RENOVATIONS 117,018.00
517005 65515 AMERICAN SEALCOATING OF INDIANA INC.TWIGGS COURT BASKETBALL RENOVATIONS - COLOR COATING 16,200.00
4117 2017 GO BOND ISSUANCE Total 150,264.86
4217 2017 CIP OTHER FUNDING SOURCES
617002 62145 CLARK DIETZ, INC.CHANDLER-NEWBERGER CENTER HVAC&ELECTRICAL IMPROVEMENTS 4,247.87
516004 65515 COPENHAVER CONSTRUCTION FOUNTAIN SQUARE RENOVATIONS 178,189.92
4217 2017 CIP OTHER FUNDING SOURCES Total 182,437.79
415 CAPITAL IMPROVEMENTS FUND Total 441,511.31
505 PARKING SYSTEM FUND
7005 PARKING SYSTEM MGT
62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 5,204.70
62603 MOTIVATE INTERNATIONAL, INC.ONGOING FEES TO MOTIVATE 11,716.50
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.13
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 18.95
417024 65515 BUILDERS PAVING LLC 2017 PARKING LOT IMPROVEMENT PROJECT 267,183.98
417025 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.TRAFFIC SIGNAL DESIGN - JAMES PARK NORTH PARKING LOT 361.20
417025 65515 HAMPTON, LENZINI AND RENWICK, INC.JAMES PARK NORTH PARKING LOT LIGHTING DESIGN SERVICES 4,000.00
7005 PARKING SYSTEM MGT Total 288,505.46
7015 PARKING LOTS & METERS
62375 MCGAW YMCA 2ND QTR PARKING METER 4,095.60
65070 3C PAYMENT (USA) CORP CREDIT & DEBIT CARD TRANSACTION FEES APRIL 2017 1,353.55
65070 3C PAYMENT (USA) CORP CREDIT AND DEBIT CARD TRANSACTION FEES 1,396.55
7015 PARKING LOTS & METERS Total 6,845.70
7025 CHURCH STREET GARAGE
62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 23,617.75
62509 AUTOMATED PARKING TECHNOLOGIES CONNECTION REPAIRS 727.00
62509 AUTOMATED PARKING TECHNOLOGIES INTERNET CONNECTIONS PARKING GARAGES 476.00
64005 MC SQUARED ENERGY UTILITIES - MC2 3,513.36
64505 COMCAST CABLE CABLE SERVICE 510.00
7025 CHURCH STREET GARAGE Total 28,844.11
7036 SHERMAN GARAGE
62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 53,424.00
62425 THYSSENKRUPP ELEVATOR ELEVATOR SERVICE & MAINTENANCE FOR SHERMAN PARKING GARAGE 9,512.76
62509 AUTOMATED PARKING TECHNOLOGIES INTERNET CONNECTIONS PARKING GARAGES 476.00
62660 MB EVANSTON SHERMAN, L.L.C.JULY 2017 COMMON AREA MAINTENANCE 7,016.41
64005 MC SQUARED ENERGY UTILITIES - MC2 7,973.13
64505 COMCAST CABLE CABLE SERVICE 510.00
64505 AT & T COMMUNICATION CHARGES 278.12
7036 SHERMAN GARAGE Total 79,190.42
7037 MAPLE GARAGE
62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 45,552.00
62509 AUTOMATED PARKING TECHNOLOGIES INTERNET CONNECTIONS PARKING GARAGES 476.00
64005 MC SQUARED ENERGY UTILITIES - MC2 5,975.88
64015 NICOR UTILITIES - NICOR 194.37
64505 COMCAST CABLE CABLE SERVICE 510.00
7037 MAPLE GARAGE Total 52,708.25
505 PARKING SYSTEM FUND Total 456,093.94
510 WATER FUND
4200 WATER PRODUCTION
56140 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE 778.00
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 37.90
64540 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIGTRACK TICKETS 213.00
4200 WATER PRODUCTION Total 1,028.90
4210 PUMPING
64005 MC SQUARED ENERGY UTILITIES - MC2 83,073.73
64015 NICOR UTILITIES - NICOR 773.29
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04
4210 PUMPING Total 83,867.06
107 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
4220 FILTRATION
62420 METROPOLITAN WATER RECLAIMATION DISTRICT ANNUAL SLUDGE REMOVAL CHARGES 44,652.87
62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 1,028.00
64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04
65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)15,005.48
65015 AFFINITY CHEMICAL, LLC LIQUID ALUMINUM SULFATE (PER SPEC)21,945.00
65030 CARUS PHOSPHATES, INC.ORTHOPOLYPHOSPHATE (PER SPEC)16,574.72
4220 FILTRATION Total 99,226.11
4225 WATER OTHER OPERATIONS
62410 ELIZABETH RHODES *LEAD SERVICE LINE ABATEMENT LOAN 3,700.00
4225 WATER OTHER OPERATIONS Total 3,700.00
4540 DISTRIBUTION MAINTENANCE
64540 VERIZON WIRELESS COMMUNICATION CHARGES 11.10
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 170.55
4540 DISTRIBUTION MAINTENANCE Total 181.65
510 WATER FUND Total 188,003.72
513 WATER DEPR IMPRV & EXTENSION FUND
7330 WATER FUND DEP, IMP, EXT
417007 65515 JOEL KENNEDY CONSTRUCTION CORPORATION 2017 WATER MAIN IMPROVEMENTS & STREET RESURFACING 637,711.00
7330 WATER FUND DEP, IMP, EXT Total 637,711.00
513 WATER DEPR IMPRV & EXTENSION FUND Total 637,711.00
515 SEWER FUND
4530 SEWER MAINTENANCE
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 170.55
65051 OZINGA CHICAGO RMC, INC.2017 CONCRETE PURCHASE 4,334.00
65051 BUILDERS ASPHALT, LLC 2017 HOT MIX ASPHALT 54.54
4530 SEWER MAINTENANCE Total 4,569.11
4531 SEWER OTHER OPERATIONS
62421 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY 2017 ANNUAL NPDES PERMIT 20,000.00
4531 SEWER OTHER OPERATIONS Total 20,000.00
515 SEWER FUND Total 24,569.11
520 SOLID WASTE FUND
4310 RECYCLING AND ENVIRONMENTAL MAIN
56155 ILLINOIS DEPT OF REVENUE *SALES TAX JUNE 58.00
62390 LAKESHORE RECYCLING SYSTEMS 2017 CONDOMINIUM SOLID WASTE REMOVAL 36,000.03
64015 NICOR UTILITIES - NICOR 132.03
64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
4310 RECYCLING AND ENVIRONMENTAL MAIN Total 36,200.08
520 SOLID WASTE FUND Total 36,200.08
600 FLEET SERVICES FUND
7705 GENERAL SUPPORT
62360 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY MFMA MEETING REGISTRATION - AUGUST 2017 50.00
62360 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY MFMA MEETING REGISTRATION OCTOBER 2017 50.00
62360 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY MFMA MEETING REGISTRATION SEPTEMBER 2017 50.00
64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 113.70
7705 GENERAL SUPPORT Total 273.72
7710 MAJOR MAINTENANCE
62355 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89
62355 CINTAS #22 WEEKLY UNIFORMS 162.89
62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 528.40
64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS - AUTOMATIC VEHICLE LOCATORS 189.50
65035 GAS DEPOT INC.7,000 GALLONS B-20 BIO-DIESEL FUEL 12,537.91
65035 GAS DEPOT INC.7,000 GALLONS DIESEL 12,716.48
65035 GAS DEPOT INC.8,00 GALLONS UNLEADED GAS 14,783.44
65035 APC STORES, INC., DBA BUMPER TO BUMPER SPRAY PAINT FOR FUEL TANK COVERS 21.33
65060 ALLTECH AUTO INC.#41 BODY REPAIRS 1,466.57
65060 ALLTECH AUTO INC.BODY REPAIRS TO EPD #22...RO#304 5,751.61
65060 ALLTECH AUTO INC.TRUCK #265 BODY REPAIRS...RO#315 3,103.18
65060 ATLAS BOBCAT, INC.#639 A/C REPAIRS 335.32
65060 CERTIFIED LABORATORIES CHEMICALS FOR SHOP 167.15
65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 88.74
65060 GROVER WELDING COMPANY #575 BUCKET CONTROL BRACKET 464.56
65060 GROVER WELDING COMPANY #719 FABRICATE HOOK FOR GARBAGE CAN 78.25
65060 HAVEY COMMUNICATIONS INC.#40 NEW VEHICLE SET UP LIGHTS/SIRENS ECT 2,043.45
65060 HAVEY COMMUNICATIONS INC.REBUILD UNITROL LIGHTS/SIREN CONTROLLER 221.10
65060 LAKE/COOK C.V. JOINTS INC REBUILD AXLE SHAFT 159.00
65060 LEACH ENTERPRISES, INC.DESICCANT FILTER CARTRIDGES 278.89
65060 SPRING ALIGN #577 REAR SPRINGS REPLACED...1,666.08
65060 STANDARD EQUIPMENT COMPANY #668 EXPANSION VALVE 623.85
65060 STANDARD EQUIPMENT COMPANY #668 RECEIVER/DRYER 710.47
65060 STANDARD EQUIPMENT COMPANY CAMERA CABLES 75.57
65060 STANDARD EQUIPMENT COMPANY HYDRAULIC PRESSURE SWITCH #667 217.65
65060 STANDARD EQUIPMENT COMPANY PURPLE HYDRAULIC OIL 945.45
65060 STANDARD EQUIPMENT COMPANY REPAIRS TO SWEEPER #667 680.40
65060 STANDARD EQUIPMENT COMPANY REPAIRS TO SWEEPER #668 869.40
65060 WESTMONT AUTO PARTS #909 BRAKES 85.40
108 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
65060 WESTMONT AUTO PARTS #909 FUEL LINE 52.47
65060 UNITED PARCEL SERVICE SHIPPING CHARGES 7.44
65060 WOODSTOCK HARLEY-DAVIDSON M1 BRAKES & PMA 893.04
65060 WOODSTOCK HARLEY-DAVIDSON M3 HAND LEVER KIT INSTALLED AND KICKSTAND 306.76
65060 WOODSTOCK HARLEY-DAVIDSON M4 REPAIRS 358.45
65060 WEST SIDE EXCHANGE #680 BLOWER MOTOR KIT 287.31
65060 WEST SIDE EXCHANGE #953 BLOWER MOTOR 615.07
65060 WEST SIDE EXCHANGE #953 BLOWER SWITCH 46.63
65060 WEST SIDE EXCHANGE CREDIT -69.94
65060 P & G KEENE ELECTRICAL #328 STARTER 307.40
65060 P & G KEENE ELECTRICAL #756 STARTER 151.88
65060 GLOBAL EMERGENCY PRODUCTS, INC.#311 MOTOR 322.40
65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 LIGHTS 327.43
65060 GLOBAL EMERGENCY PRODUCTS, INC.AIR SPRING REAR SUSPENSION 647.07
65060 GLOBAL EMERGENCY PRODUCTS, INC.RADIATOR CAP AND VALVE SHUT OFF 99.59
65060 GLOBAL EMERGENCY PRODUCTS, INC.RADIATOR HOSE 243.51
65060 GLOBAL EMERGENCY PRODUCTS, INC.SILICONE TURBO HOSE 10.32
65060 GLOBAL EMERGENCY PRODUCTS, INC.TURBO HOSES AND LATCHES 452.64
65060 REINDERS, INC.MOWER DECK PARTS FOR #533...3,152.85
65060 REINDERS, INC.PULLEY 166.40
65060 CARQUEST EVANSTON BELTS 94.48
65060 CARQUEST EVANSTON BULBS 143.29
65060 CARQUEST EVANSTON MINI BULBS 79.70
65060 GOLF MILL FORD #204 SWAY BAR LINKS 102.12
65060 GOLF MILL FORD #28 BLOWER MOTOR 17.11
65060 GOLF MILL FORD #504 CAP ASSY 19.14
65060 GOLF MILL FORD #53 SEAT BELT BUCKLE 102.28
65060 GOLF MILL FORD #57 CONTROL ARM 166.69
65060 GOLF MILL FORD #571 REPLACED VACUUM PUMP 468.11
65060 GOLF MILL FORD #610 REPLACE BYPASS VALVE 332.65
65060 GOLF MILL FORD #620 REPLACE EGR COOLER 1,238.79
65060 GOLF MILL FORD #68 RT FR DOOR PANEL 451.91
65060 GOLF MILL FORD #97 DOOR PANEL 892.93
65060 GOLF MILL FORD CREDIT FOR RETURNED PART -4.37
65060 SUBURBAN ACCENTS, INC.#40 INSTALL GRAPHICS 475.00
65060 SUBURBAN ACCENTS, INC.INSTALL GRAPHICS TO #44 AND #63 950.00
65060 CHICAGO PARTS & SOUND, LLC #205 BRAKES 143.33
65060 CHICAGO PARTS & SOUND, LLC BRAKE PADS & ROTORS 542.67
65060 CHICAGO PARTS & SOUND, LLC ROTORS 367.84
65060 APC STORES, INC., DBA BUMPER TO BUMPER #328 AIR FILTER 91.52
65060 APC STORES, INC., DBA BUMPER TO BUMPER #328 FILTERS 8.22
65060 APC STORES, INC., DBA BUMPER TO BUMPER #909 BMR KIT 12.29
65060 APC STORES, INC., DBA BUMPER TO BUMPER #909 WATER PUMP 74.88
65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 80.63
65060 APC STORES, INC., DBA BUMPER TO BUMPER BLUE HYDRAULIC HOSE 50.00
65060 APC STORES, INC., DBA BUMPER TO BUMPER BRAKE LINES 27.76
65060 APC STORES, INC., DBA BUMPER TO BUMPER CLEARANCE MARKER 14.62
65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 278.50
65060 APC STORES, INC., DBA BUMPER TO BUMPER GROMMETS 10.20
65060 APC STORES, INC., DBA BUMPER TO BUMPER MARKER LIGHTS 65.55
65060 APC STORES, INC., DBA BUMPER TO BUMPER MULTIPLE FILTERS 143.71
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 14.44
65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTERS 190.56
65060 APC STORES, INC., DBA BUMPER TO BUMPER SERPENTINE BELTS 58.79
65060 APC STORES, INC., DBA BUMPER TO BUMPER TAIL LIGHTS 191.40
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC AIR FILTERS 56.52
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT -29.29
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT FOR RETURNED PART -73.54
65060 RUSH TRUCK CENTERS OF ILLINOIS, INC FILTERS 335.96
65065 WENTWORTH TIRE SERVICE #681 TIRE REPAIRS 485.99
65065 WENTWORTH TIRE SERVICE 12 NEW TIRES 4,155.60
65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 492.98
65065 WENTWORTH TIRE SERVICE TIRE REPAIR 133.00
65065 WENTWORTH TIRE SERVICE TIRE REPAIR SERVICE 193.00
7710 MAJOR MAINTENANCE Total 83,160.61
600 FLEET SERVICES FUND Total 83,434.33
601 EQUIPMENT REPLACEMENT FUND
7780 VEHICLE REPLACEMENTS
62375 UNITED RENTALS ANNUAL ROLLER RENTAL FOR STREETS 2,642.13
65550 HAVEY COMMUNICATIONS INC.#40 NEW VEHICLE SET UP LIGHTS/SIRENS ECT 2,043.45
7780 VEHICLE REPLACEMENTS Total 4,685.58
601 EQUIPMENT REPLACEMENT FUND Total 4,685.58
605 INSURANCE FUND
7800 RISK MANAGEMENT
62266 CCMSI 2ND QUARTER INVOICE 4/1/17-6/30/17 23,375.00
62266 CCMSI 3RD QUARTER INVOICE 7/1/17-9/30/17 23,375.00
62266 CCMSI CLAIMS TRUE UP FEE 2016 1,930.00
7800 RISK MANAGEMENT Total 48,680.00
605 INSURANCE FUND Total 48,680.00
Grand Total 2,239,604.76
109 of 471
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 07.25.2017
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
SUPPLEMENTAL BILLS LIST ATTACHMENT
INSURANCE
VARIOUS VARIOUS CASUALTY LOSS 46,042.37
VARIOUS VARIOUS WORKERS COMP 22,286.03
VARIOUS VARIOUS CASUALTY LOSS 800.00
VARIOUS VARIOUS WORKERS COMP 20,124.97
89,253.37
VARIOUS
VARIOUS BANK OF AMERICA PURCHASING CARD 215,521.46
VARIOUS TWIN EAGLE NATURAL GAS-JUNE 18,209.76
233,731.22
322,984.59
Grand Total 2,608,589.35
PREPARED BY DATE
REVIEWED BY DATE
APPROVED BY DATE
110 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERSNAPENGAGE CHAT49.00 05/15/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH311 MONTHLY LIVE CHAT FEE311 CENTERWPY ONEREACH198.00 05/19/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH311 MONTHLY LIVE TEXT FEE311 CENTERSUBWAY 0003020538.00 05/18/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH311 TRAINING/LUNCH311 CENTERPANINO'S PIZZERIA OR130.85 05/01/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH311/EXTREMELY BUSY DAY.ADMIN SVCS/ FACILITIESABLE DISTRIBUTORS133.29 05/24/2017 65050 BUILDING MAINTENANCE MATERIALHVAC FILTERSADMIN SVCS/ FACILITIESPURE ELECTRIC671.76 05/01/2017 65050 BUILDING MAINTENANCE MATERIALBALL DIAMOND LAMPSADMIN SVCS/ FACILITIESPURE ELECTRIC351.58 05/26/2017 65050 BUILDING MAINTENANCE MATERIALBODY CAMERA DATA LINESADMIN SVCS/ FACILITIESPURE ELECTRIC41.88 05/22/2017 65050 BUILDING MAINTENANCE MATERIALBOILER PHONE LINEADMIN SVCS/ FACILITIESCONNEXION45.97 05/02/2017 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM PHONEADMIN SVCS/ FACILITIESPURE ELECTRIC444.44 05/01/2017 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM PHONE LINEADMIN SVCS/ FACILITIESCONNEXION906.45 05/25/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING LIGHTSADMIN SVCS/ FACILITIESCONNEXION525.00 05/26/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING LIGHTSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI125.40 05/03/2017 65050 BUILDING MAINTENANCE MATERIALDRINKING GLASSES FOR COUNCIL CHAMBERADMIN SVCS/ FACILITIESCONNEXION206.00 05/15/2017 65085 MINOR EQUIP & TOOLSFLASH LIGHTSADMIN SVCS/ FACILITIESCONNEXION36.50 05/03/2017 65050 BUILDING MAINTENANCE MATERIALFLOAT SWITCH POWERADMIN SVCS/ FACILITIESTHE HOME DEPOT #190272.74 05/03/2017 65050 BUILDING MAINTENANCE MATERIALFLOW SWITCH INSTALLADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY148.10 05/22/2017 65050 BUILDING MAINTENANCE MATERIALGENERATOR BATTERIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS562.49 05/03/2017 65050 BUILDING MAINTENANCE MATERIALLAMPS FOR BUILDINGADMIN SVCS/ FACILITIESPURE ELECTRIC117.90 05/15/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTINGADMIN SVCS/ FACILITIESPURE ELECTRIC247.82 05/12/2017 65050 BUILDING MAINTENANCE MATERIALPARK BUILDING LIGHTINGADMIN SVCS/ FACILITIESCONNEXION909.45 05/12/2017 65050 BUILDING MAINTENANCE MATERIALPARK BUILDING LIGHTINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902-601.20 05/03/2017 65050 BUILDING MAINTENANCE MATERIALRETURN OF LIGHTSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE10.47 05/11/2017 65050 BUILDING MAINTENANCE MATERIALSTAKES FOR GARDEN FAIRADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS80.93 05/03/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR ELECTRICIANSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS843.97 05/10/2017 65050 BUILDING MAINTENANCE MATERIALFLOOR GRINDER AND BUFFER MACHINEADMIN SVCS/ FACILITIESTHE HOME DEPOT #190285.92 05/03/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR 2402ADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ17.45 05/09/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR 2402ADMIN SVCS/ FACILITIESMETAL SUPERMARKETS84.87 05/18/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR 2402ADMIN SVCS/ FACILITIESMETAL SUPERMARKETS83.49 05/19/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR 2402ADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI106.38 05/09/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR WASHROOMSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI110.55 05/11/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR WASHROOMSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE18.58 05/16/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR WASHROOMSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI59.54 05/16/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR WASHROOMSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190286.84 05/18/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR WASHROOMSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190258.49 05/18/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR WASHROOMSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190287.60 05/01/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ROOM 2402ADMIN SVCS/ FACILITIESEVANSTON GLASS AND MIR240.00 05/18/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR ROOM 2402ADMIN SVCS/ FACILITIESPAYPAL PAWNAMERICA164.86 05/11/2017 65085 MINOR EQUIP & TOOLSMEASURING LASERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902193.84 05/03/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR WASHROOMSADMIN SVCS/ FACILITIESJACKNOBCORP57.62 05/11/2017 65050 BUILDING MAINTENANCE MATERIALPARTITION HARDWAREADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI-30.99 05/18/2017 65050 BUILDING MAINTENANCE MATERIALRETURNED ITEMSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI-30.99 05/25/2017 65050 BUILDING MAINTENANCE MATERIALRETURNED MATERIALSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE71.00 05/03/2017 65050 BUILDING MAINTENANCE MATERIALFASTENERSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC15.00 05/11/2017 65050 BUILDING MAINTENANCE MATERIALKEY DUPESADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC32.50 05/12/2017 65050 BUILDING MAINTENANCE MATERIALKEY DUPESADMIN SVCS/ FACILITIESANDERSON LOCK CO585.58 05/09/2017 65050 BUILDING MAINTENANCE MATERIALOFFICE DOORADMIN SVCS/ FACILITIESANDERSON LOCK CO873.81 05/24/2017 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #190272.69 05/03/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR STAIRSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE17.99 05/26/2017 65050 BUILDING MAINTENANCE MATERIALWINDOW HARDWAREADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902141.00 05/29/2017 65050 BUILDING MAINTENANCE MATERIALWINDOW REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190240.90 05/03/2017 65085 MINOR EQUIP & TOOLSBATTERIES FOR TRUCK STOCKADMIN SVCS/ FACILITIESCONNEXION97.50 05/09/2017 65050 BUILDING MAINTENANCE MATERIALEM LIGHTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190229.97 05/29/2017 65050 BUILDING MAINTENANCE MATERIALEXTENSION CORDADMIN SVCS/ FACILITIESCONNEXION393.00 05/01/2017 65085 MINOR EQUIP & TOOLSHARNESSADMIN SVCS/ FACILITIESCONNEXION265.00 05/01/2017 65085 MINOR EQUIP & TOOLSHARNESS TOOLSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC104.00 05/01/2017 65050 BUILDING MAINTENANCE MATERIALKEYS FOR ELECTRICAL PANELSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190264.93 05/17/2017 65050 BUILDING MAINTENANCE MATERIALLINE CORDADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS332.99 05/10/2017 65050 BUILDING MAINTENANCE MATERIALPOWER CORD REELADMIN SVCS/ FACILITIESPURE ELECTRIC104.96 05/25/2017 65050 BUILDING MAINTENANCE MATERIALTAMPER SWITCH KEYSADMIN SVCS/ FACILITIESCONNEXION37.65 05/24/2017 65050 BUILDING MAINTENANCE MATERIALTOOLS FOR PULL LINEADMIN SVCS/ FACILITIESTHE HOME DEPOT #190219.95 05/12/2017 65050 BUILDING MAINTENANCE MATERIALWALL PHONE JACKADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I399.96 05/22/2017 65050 BUILDING MAINTENANCE MATERIALATTIC CLEAN UP MATERIALADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I565.39 05/18/2017 65050 BUILDING MAINTENANCE MATERIALATTIC CLEAN UP MATERIALSADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I799.92 05/22/2017 65050 BUILDING MAINTENANCE MATERIALATTIC CLEAN UP SUPPLIESADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I799.92 05/22/2017 65050 BUILDING MAINTENANCE MATERIALATTIC CLEAN UP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902105.74 05/04/2017 65050 BUILDING MAINTENANCE MATERIALATTIC REORGANIZATION MATERIALSADMIN SVCS/ FACILITIES4TE ILSECOFSTATESFEE D2.35 05/15/2017 62295 TRAINING & TRAVELCDL LICENSE FEEADMIN SVCS/ FACILITIES4TE ILSECRETARYOFSTATE100.00 05/15/2017 62295 TRAINING & TRAVELCDL LICENSE FEEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902103.00 05/18/2017 65050 BUILDING MAINTENANCE MATERIALCLEANING/PAINTING GATESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS-14.51 05/29/2017 65050 BUILDING MAINTENANCE MATERIALDAMAGED FRAME RETURNADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC19.25 05/22/2017 65050 BUILDING MAINTENANCE MATERIALDESK KEYSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS226.15 05/05/2017 65050 BUILDING MAINTENANCE MATERIALFRAMINGADMIN SVCS/ FACILITIESAMZ ART TO FRAMES IN108.50 05/16/2017 65050 BUILDING MAINTENANCE MATERIALFRAMINGADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS145.10 05/18/2017 65050 BUILDING MAINTENANCE MATERIALFRAMINGADMIN SVCS/ FACILITIESLAPORT INC274.62 05/19/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESSMITHEREEN PEST MANAGE150.00 05/16/2017 62225 BLDG MAINT SVCSPEST SERVICEADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS12.88 05/09/2017 65050 BUILDING MAINTENANCE MATERIALPLOTTER REPAIR PARTSADMIN SVCS/ FACILITIESAMERICAN PUBLIC WORKS39.92 05/23/2017 65050 BUILDING MAINTENANCE MATERIALPOSTERSADMIN SVCS/ FACILITIESCITY WELDING SALES & S288.62 05/11/2017 65050 BUILDING MAINTENANCE MATERIALPROPANEADMIN SVCS/ FACILITIESFOX VALLEY FIRE AND SA675.00 05/16/2017 62225 BLDG MAINT SVCSSPRINKLER REPAIRSADMIN SVCS/ FACILITIESOAK CLEANERS90.00 05/04/2017 65090 SAFETY EQUIPMENTUNIFORM PATCHESADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I125.33 05/04/2017 65050 BUILDING MAINTENANCE MATERIALWALL BASEJuly 24, 2017Page 1 of 15111 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017ADMIN SVCS/ FACILITIES4TE ILSECRETARYOFSTATE50.00 05/08/2017 62295 TRAINING & TRAVELAPPICATIONADMIN SVCS/ FACILITIES4TE ILSECOFSTATESFEE D1.18 05/08/2017 62295 TRAINING & TRAVELAPPLICATION FEEADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI121.45 05/08/2017 65095 OFFICE SUPPLIESBENCH AND MICROWAVE FOR CIVIC CENTERADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI124.92 05/17/2017 65625 FURNITURES AND FIXTURESBENCHES FOR GROUND FLOORADMIN SVCS/ FACILITIESALLAN J COLEMAN CO INC55.00 05/22/2017 65085 MINOR EQUIP & TOOLSBLADE FOR RODDERADMIN SVCS/ FACILITIESCLEC ENTERPRISES1000.00 05/29/2017 62295 TRAINING & TRAVELELECTRICIAN CERTIFICATION CLASSESADMIN SVCS/ FACILITIESBRUCKER CO1500.00 05/24/2017 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN FOR CHANDLERADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI66.99 05/01/2017 65085 MINOR EQUIP & TOOLSIPAD CASEADMIN SVCS/ FACILITIESWW GRAINGER380.80 05/26/2017 65050 BUILDING MAINTENANCE MATERIALMIRRORS FOR LIGHTHOUSE BEACH WASHROOMADMIN SVCS/ FACILITIESTHE HOME DEPOT #190214.97 05/22/2017 65085 MINOR EQUIP & TOOLSNOZZLEADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI16.13 05/17/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I3.90 05/29/2017 65050 BUILDING MAINTENANCE MATERIALPIPE FITTINGSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE34.99 05/01/2017 65090 SAFETY EQUIPMENTRAIN BOOTSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI-58.44 05/05/2017 65085 MINOR EQUIP & TOOLSRETURN OF IPAD CASEADMIN SVCS/ FACILITIESDENGEOS SKOKIE22.03 05/19/2017 65095 OFFICE SUPPLIESSAFETY LUNCHADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI14.40 05/05/2017 65095 OFFICE SUPPLIESTEA FOR SHOPADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902981.97 05/15/2017 65095 OFFICE SUPPLIESTOOLS FOR CAR 265ADMIN SVCS/ FACILITIESALLAN J COLEMAN CO INC261.90 05/22/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR STEEL SEWER RODADMIN SVCS/ FACILITIESMEATHEADS NORTHBRO47.47 05/31/2017 62295 TRAINING & TRAVELTRAINING LUNCHADMIN SVCS/ FACILITIESABLE DISTRIBUTORS47.09 05/11/2017 65050 BUILDING MAINTENANCE MATERIALAIR HANDLER UNIT REPAIRADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL53.25 05/26/2017 65050 BUILDING MAINTENANCE MATERIALDESCALER FOR CONDENSERADMIN SVCS/ FACILITIESABLE DISTRIBUTORS56.10 05/01/2017 65050 BUILDING MAINTENANCE MATERIALDIFFUSERS FOR ROOM 2401ADMIN SVCS/ FACILITIESABLE DISTRIBUTORS30.66 05/12/2017 65050 BUILDING MAINTENANCE MATERIALDUCTS FOR FLEETADMIN SVCS/ FACILITIESBRUCKER CO1500.00 05/24/2017 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN AND HOSINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #190213.68 05/19/2017 65050 BUILDING MAINTENANCE MATERIALFUSES FOR ANIMAL SHELTERADMIN SVCS/ FACILITIESCONNEXION150.00 05/03/2017 65050 BUILDING MAINTENANCE MATERIALFUSES FOR BOILER PUMPADMIN SVCS/ FACILITIESABLE DISTRIBUTORS405.67 05/23/2017 65050 BUILDING MAINTENANCE MATERIALHEAT PUMP REPAIR/INSTALLATIONADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI327.55 05/01/2017 65050 BUILDING MAINTENANCE MATERIALHVAC AIR HANDLER UNIT MATERIALSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS2168.56 05/24/2017 65050 BUILDING MAINTENANCE MATERIALHVAC MATERIALS AND ANIMAL SHELTER REPAIRSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS320.00 05/03/2017 65050 BUILDING MAINTENANCE MATERIALHVAC UNIT MATERIALSADMIN SVCS/ FACILITIESZONATHERM PRODUCTS222.12 05/01/2017 65050 BUILDING MAINTENANCE MATERIALHVAC UNIT PARTSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS98.99 05/09/2017 65095 OFFICE SUPPLIESIPAD CASEADMIN SVCS/ FACILITIESABLE DISTRIBUTORS129.46 05/24/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR AC REPAIR AT SHELTERADMIN SVCS/ FACILITIESMOORE SUPPLY CO.62.46 05/25/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR DESCALING FIRE 3 CONDENSERADMIN SVCS/ FACILITIESTHE HOME DEPOT #19023.43 05/29/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS TO PREVENT FUTURE SCALINGADMIN SVCS/ FACILITIESAMAZONPRIME MEMBERSHIP99.00 05/12/2017 62360 MEMBERSHIP DUESMEMBERSHIP DUESADMIN SVCS/ FACILITIESDREISILKER ELEC MOT324.97 05/19/2017 65050 BUILDING MAINTENANCE MATERIALMOTOR FOR HEAT PUMPSADMIN SVCS/ FACILITIESDREISILKER ELEC MOT606.16 05/18/2017 65050 BUILDING MAINTENANCE MATERIALMOTORS FOR HEAT PUMPSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190211.27 05/29/2017 65050 BUILDING MAINTENANCE MATERIALNEW DRAINADMIN SVCS/ FACILITIESDREISILKER ELEC MOT182.13 05/31/2017 65050 BUILDING MAINTENANCE MATERIALNEW MOTOR FOR EXHAUST FANADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL798.67 05/26/2017 65050 BUILDING MAINTENANCE MATERIALNEW RECOVERY MACHINEADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS262.44 05/26/2017 65050 BUILDING MAINTENANCE MATERIALPRESSURE PUMP FOR CONDENSERADMIN SVCS/ FACILITIESNEUCO INC491.95 05/08/2017 65050 BUILDING MAINTENANCE MATERIALRADIATOR THERMOSTAT REBUILD KITSADMIN SVCS/ FACILITIESCOLUMBIA PIPE & SUPPLY1101.96 05/04/2017 65050 BUILDING MAINTENANCE MATERIALREPAIR TO INSULATIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902199.00 05/12/2017 65085 MINOR EQUIP & TOOLSSAW FOR TRUCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #190292.03 05/15/2017 65050 BUILDING MAINTENANCE MATERIALSHOP MATERIALSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS137.93 05/24/2017 65050 BUILDING MAINTENANCE MATERIALSHOP/HEAT PUMPSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS66.90 05/10/2017 65050 BUILDING MAINTENANCE MATERIALTEST SECURITY LATCHADMIN SVCS/ FACILITIESWW GRAINGER29.76 05/04/2017 65050 BUILDING MAINTENANCE MATERIALBELTS FOR AIR HANDLERADMIN SVCS/ FACILITIESWW GRAINGER28.92 05/04/2017 65050 BUILDING MAINTENANCE MATERIALBELTS FOR AIR HANDLERADMIN SVCS/ FACILITIESNATIONAL EXCELSIOR 335340.30 05/05/2017 65050 BUILDING MAINTENANCE MATERIALCONTROL BOARD FOR ROOF TOP UNITADMIN SVCS/ FACILITIESMOORE SUPPLY CO.35.96 05/23/2017 65050 BUILDING MAINTENANCE MATERIALDESCALING CONDENSERADMIN SVCS/ FACILITIESABLE DISTRIBUTORS40.54 05/29/2017 65050 BUILDING MAINTENANCE MATERIALDRAIN REPLACEMENTADMIN SVCS/ FACILITIESABLE DISTRIBUTORS159.19 05/26/2017 65050 BUILDING MAINTENANCE MATERIALFILTERS FOR AIR HANDLERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902201.96 05/25/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BARTADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL160.68 05/05/2017 65050 BUILDING MAINTENANCE MATERIALPARTS FOR HVAC ROOFTOP UNITADMIN SVCS/ FACILITIESTEC #126135.39 05/08/2017 65050 BUILDING MAINTENANCE MATERIALPARTS FOR ROOF TOP UNITADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902233.91 05/01/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR BARTADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI119.99 05/02/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR IZZYADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI289.75 05/02/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR IZZYADMIN SVCS/ FACILITIESABLE DISTRIBUTORS199.93 05/08/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR IZZYADMIN SVCS/ FACILITIESABLE DISTRIBUTORS73.41 05/18/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR IZZYADMIN SVCS/ FACILITIESABLE DISTRIBUTORS287.23 05/22/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR IZZYADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI485.59 05/17/2017 65050 BUILDING MAINTENANCE MATERIALCAT5 TESTER FOR ELECTRICIANSADMIN SVCS/ FACILITIESCONNEXION200.93 05/10/2017 65050 BUILDING MAINTENANCE MATERIALEXPOSED PIPINGADMIN SVCS/ FACILITIESPURE ELECTRIC741.54 05/18/2017 65050 BUILDING MAINTENANCE MATERIALFLOODLIGHT REPLACEMENTADMIN SVCS/ FACILITIESPURE ELECTRIC102.87 05/11/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE27.96 05/26/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC316.47 05/29/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESLED LIGHTING SALES LLC240.00 05/24/2017 65050 BUILDING MAINTENANCE MATERIALLED DRIVERSADMIN SVCS/ FACILITIESWW GRAINGER889.50 05/03/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE BEACH RENOVATIONADMIN SVCS/ FACILITIESWW GRAINGER324.00 05/04/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE BEACH RENOVATIONADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS98.10 05/09/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE BEACH RENOVATIONADMIN SVCS/ FACILITIESWW GRAINGER149.39 05/09/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE BEACH RENOVATIONADMIN SVCS/ FACILITIESWW GRAINGER324.00 05/03/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE BEACH RENOVATIONSADMIN SVCS/ FACILITIESWW GRAINGER324.00 05/03/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE BEACH RENOVATIONSADMIN SVCS/ FACILITIESWW GRAINGER324.00 05/03/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTHOUSE BEACH RENOVATIONSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS640.00 05/02/2017 65050 BUILDING MAINTENANCE MATERIALRENOVATION MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190246.89 05/04/2017 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER ELECTRICIAN SUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC127.44 05/03/2017 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE MATERIALSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE25.48 05/19/2017 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE RENOVATIONSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE17.94 05/18/2017 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #190272.25 05/19/2017 65050 BUILDING MAINTENANCE MATERIALSHERMAN GARAGE SUPPLIESJuly 24, 2017Page 2 of 15112 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017ADMIN SVCS/ FACILITIESINTUIT IN A & J SEWE1400.50 05/11/2017 62225 BLDG MAINT SVCSBASIN CLEAN OUTADMIN SVCS/ FACILITIESINTUIT IN A & J SEWE1301.00 05/12/2017 62225 BLDG MAINT SVCSBASIN CLEAN OUTADMIN SVCS/ FACILITIESINTUIT IN A & J SEWE1292.25 05/12/2017 62225 BLDG MAINT SVCSBASIN CLEAN OUTADMIN SVCS/ FACILITIESINTUIT IN A & J SEWE1033.50 05/19/2017 62225 BLDG MAINT SVCSBASIN CLEAN OUTADMIN SVCS/ FACILITIESNCH CORPORATION 972438132.08 05/12/2017 65050 BUILDING MAINTENANCE MATERIALCHEMICALS FOR PUMPSADMIN SVCS/ FACILITIESNCH CORPORATION 972438132.08 05/12/2017 65050 BUILDING MAINTENANCE MATERIALCHEMICALS FOR PUMPSADMIN SVCS/ FACILITIESRAYNOR DOOR CO287.86 05/01/2017 62225 BLDG MAINT SVCSOVERHEAD DOOR REPAIRADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION103.00 05/03/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION107.00 05/03/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESWW GRAINGER1360.00 05/03/2017 65090 SAFETY EQUIPMENTSAFETY CABLESADMIN SVCS/ FACILITIESWW GRAINGER1360.00 05/05/2017 65090 SAFETY EQUIPMENTSAFETY CABLESADMIN SVCS/ FACILITIESWW GRAINGER1360.00 05/09/2017 65090 SAFETY EQUIPMENTSAFETY CABLESADMIN SVCS/ FACILITIESTHE HOME DEPOT #190242.78 05/04/2017 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I83.48 05/12/2017 65085 MINOR EQUIP & TOOLSTAPE MEASURESADMIN SVCS/ FACILITIESSTANDARD PIPE581.25 05/04/2017 65050 BUILDING MAINTENANCE MATERIALCHANGE TO GREASE TRAPADMIN SVCS/ FACILITIESALLAN J COLEMAN CO INC90.30 05/10/2017 65050 BUILDING MAINTENANCE MATERIALCUTTING OIL AND NEW RODDING HEADADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE49.98 05/25/2017 65050 BUILDING MAINTENANCE MATERIALDRAIN CLEANERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902116.92 05/26/2017 65085 MINOR EQUIP & TOOLSDRILL BITSADMIN SVCS/ FACILITIESSTANDARD PIPE28.90 05/19/2017 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAINADMIN SVCS/ FACILITIESSTANDARD PIPE114.74 05/03/2017 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190235.60 05/11/2017 65050 BUILDING MAINTENANCE MATERIALICE MAKER FILTERADMIN SVCS/ FACILITIESSTANDARD PIPE1000.00 05/23/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BATHROOM RENOVATIONADMIN SVCS/ FACILITIESSTANDARD PIPE264.54 05/23/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BATHROOM RENOVATIONADMIN SVCS/ FACILITIESSTANDARD PIPE163.38 05/23/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BATHROOM RENOVATIONADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE25.73 05/25/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR FOUNTAINADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902133.22 05/01/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PHILS TRUCKADMIN SVCS/ FACILITIESSTANDARD PIPE334.94 05/12/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR SHOP STOCKADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE18.48 05/29/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR SUMP PUMPADMIN SVCS/ FACILITIESSTANDARD PIPE926.18 05/26/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TOILET REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE40.81 05/04/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TRUCKADMIN SVCS/ FACILITIESSTANDARD PIPE10.97 05/04/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TRUCKADMIN SVCS/ FACILITIESSTANDARD PIPE29.08 05/08/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR TRUCKADMIN SVCS/ FACILITIESSTANDARD PIPE40.16 05/11/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS TO INSTALL TOILETADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902192.70 05/04/2017 65050 BUILDING MAINTENANCE MATERIALNEW SUMP PUMPADMIN SVCS/ FACILITIESSTANDARD PIPE19.14 05/17/2017 65050 BUILDING MAINTENANCE MATERIALREPAIRED VENTADMIN SVCS/ FACILITIESSTANDARD PIPE60.08 05/23/2017 65050 BUILDING MAINTENANCE MATERIALSINK INSTALLATIONADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE21.48 05/29/2017 65050 BUILDING MAINTENANCE MATERIALTIES FOR PIPEADMIN SVCS/ FACILITIESBODALA LLC300.00 05/15/2017 65050 BUILDING MAINTENANCE MATERIALCARPET GLUE FOR ROOM 2401ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902156.61 05/08/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR REMODEL OF ROOM 2401ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902199.65 05/11/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR REMODEL OF ROOM 2401ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902112.68 05/29/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR CITY CLERKS OFFICEADMIN SVCS/ FACILITIESTHE HOME DEPOT #190281.77 05/05/2017 65050 BUILDING MAINTENANCE MATERIALREMODEL OF ROOM 2401ADMIN SVCS/ FACILITIESTHE HOME DEPOT #190217.94 05/15/2017 65085 MINOR EQUIP & TOOLSCAUTION TAPE FOR VEHICLESADMIN SVCS/ FACILITIESTHYSSENKRUPP ELEVATOR300.00 05/22/2017 62225 BLDG MAINT SVCSELEVATOR PRESSURE TESTADMIN SVCS/ FACILITIESPANERA BREAD #60064565.69 05/05/2017 65095 OFFICE SUPPLIESFM SUPERVISOR MEETINGADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS55.99 05/08/2017 65095 OFFICE SUPPLIESIPAD CASEADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS55.99 05/10/2017 65095 OFFICE SUPPLIESIPAD CASEADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS-55.99 05/11/2017 65095 OFFICE SUPPLIESIPAD CASE RETURNADMIN SVCS/ FACILITIESART.COM/ALLPOSTERS.COM32.25 05/18/2017 65095 OFFICE SUPPLIESOFFICE MATERIALSADMIN SVCS/ FACILITIESVARIDESK472.82 05/19/2017 66040 GENERAL ADMINISTRATIONSIT STAND DESK FOR ITADMIN SVCS/ FACILITIESVARIDESK472.82 05/19/2017 66040 GENERAL ADMINISTRATIONSIT STAND DESK FOR PARKS AND RECREATIONADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO1569.32 05/02/2017 62225 BLDG MAINT SVCSSMOKE AND HEAT DETECTOR REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #19021033.34 05/15/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR VEHICLESADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO2086.60 05/02/2017 62225 BLDG MAINT SVCSWET/DRY SYSTEM REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902148.73 05/24/2017 65050 BUILDING MAINTENANCE MATERIALFITNESS ROOM SHELVESADMIN SVCS/ FACILITIESTHE HOME DEPOT #190265.55 05/01/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR REMODEL OF ROOM 2401ADMIN SVCS/ FACILITIESTHE HOME DEPOT #190242.85 05/15/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR REMODEL OF ROOM 2401ADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902180.52 05/01/2017 65050 BUILDING MAINTENANCE MATERIALREPAINT MAYORS OFFICEADMIN SVCS/ FACILITIESTHE HOME DEPOT #190238.85 05/08/2017 65050 BUILDING MAINTENANCE MATERIALREPAIR BACK STEPSADMIN SVCS/ FACILITIESTHE HOME DEPOT #190261.37 05/03/2017 65050 BUILDING MAINTENANCE MATERIALREPAIRED ROOF LEAKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902109.93 05/22/2017 65050 BUILDING MAINTENANCE MATERIALSERVICE CENTER OFFICE REMODELADMIN SVCS/ FACILITIESTHE HOME DEPOT #190284.17 05/12/2017 65050 BUILDING MAINTENANCE MATERIALWALL REPAIRADMIN SVCS/ HUMAN RESPAYPAL APAIL100.00 05/18/2017 62512 RECRUITMENT SERVICESCD JOB POSTINGADMIN SVCS/ HUMAN RESPORTILLOS #28 OLO141.35 05/29/2017 65025 FOOD CHARGE ERROR WITH CREDITADMIN SVCS/ HUMAN RESPORTILLOS-141.35 05/29/2017 65025 FOOD CREDIT FROM ERROR IN CHARGEADMIN SVCS/ HUMAN RESACCURATE BIOMETRICS IN1000.00 05/11/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYEE FINGERPRINTINGADMIN SVCS/ HUMAN RESEQF TALX CORPORATION32.95 05/09/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESEQF TALX CORPORATION32.95 05/11/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESEQF TALX CORPORATION32.95 05/16/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RESPOTBELLY #5191.60 05/01/2017 62295 TRAINING & TRAVELLUNCH - CD DIRECTOR INTERVIEWSADMIN SVCS/ HUMAN RESAMAZON.COM24.17 05/08/2017 65095 OFFICE SUPPLIESPanasonic Earbuds RP-HV096-K ADMIN SVCS/ HUMAN RESPORTILLOS HOT DOGS #28132.51 05/26/2017 65125 OTHER COMMODITIESPUBLIC EMPLOYEE SERVICE WEEK LUNCHADMIN SVCS/ HUMAN RESGOVERNMENT FINANCE150.00 05/17/2017 62512 RECRUITMENT SERVICESPURCHASING JOB POSTINGADMIN SVCS/ HUMAN RESCROWN TROPHY 5445.00 05/15/2017 65125 OTHER COMMODITIESSERVICE PLAQUESADMIN SVCS/ HUMAN RESUSPS PO 162622020413.88 05/29/2017 62315 POSTAGE2 Q 941 X POSTAGEADMIN SVCS/ HUMAN RESCOOK CNTY CLK ETHICS L16.24 05/22/2017 62360 MEMBERSHIP DUESSTATEMENT OF ECONOMIC INTEREST FEEADMIN SVCS/ HUMAN RESAMERICAN 00121280972116229.20 05/12/2017 62295 TRAINING & TRAVELFLIGHT TO ST. LOUIS FOR TRAIN THE TRAINER. ONE WAY PURCHASED FOR SAVINGS.ADMIN SVCS/ HUMAN RESEINSTEIN BROS-ONLINE C115.96 05/11/2017 62310 HR ONLY - CITY WIDE TRAININGNEW HIRE ORIENTATION BREAKFASTADMIN SVCS/ HUMAN RESAMERICAN 0010650343687418.44 05/12/2017 62295 TRAINING & TRAVELSEAT ASSIGNMENT FOR FLIGHT.ADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN40.00 05/10/2017 65060 MATERIALS TO MAINTAIN AUTOSTOLL ROAD TRANSPONDER FEES FOR POOL CARS.ADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI59.90 05/24/2017 65060 MATERIALS TO MAINTAIN AUTOS2 HD CAB FANSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS35.94 05/04/2017 65060 MATERIALS TO MAINTAIN AUTOSEMPTY SPRAY BOTTLESJuly 24, 2017Page 3 of 15113 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017ADMIN SVCS/FLEETSHELL OIL 57444168702338.17 05/08/2017 65035 PETROLEUM PRODUCTSFUEL FOR EPD MOTORCYCLESADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI156.38 05/01/2017 65060 MATERIALS TO MAINTAIN AUTOSJUMP PACK FOR POLICE DEPRTMENTADMIN SVCS/FLEET4TE ILSECOFSTATESFEE1.27 05/18/2017 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL #606 SERVICE CHARGEADMIN SVCS/FLEET4TE SOSINTERNET VEHICL101.00 05/10/2017 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL EPD CAR#1ADMIN SVCS/FLEET4TE ILSECOFSTATESFEE2.37 05/10/2017 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL EPD CAR#1 SERVICE CHARGEADMIN SVCS/FLEET4TE SOSINTERNET VEHICL54.00 05/18/2017 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL TRAILER #606ADMIN SVCS/FLEET4TE SOSINTERNET VEHICL101.00 05/10/2017 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE STICKER RENEWAL #83ADMIN SVCS/FLEETKEN JONES INC156.79 05/05/2017 65060 MATERIALS TO MAINTAIN AUTOSNEW TIRE FOR TRACTORADMIN SVCS/FLEETLEMOI ACE HARDWARE8.98 05/10/2017 65060 MATERIALS TO MAINTAIN AUTOSPARTS FOR #685....THERE IS NO TAX CHARGED ON THE RECEIPTADMIN SVCS/FLEETIMPERIAL SUPPLIES151.02 05/19/2017 65060 MATERIALS TO MAINTAIN AUTOSPIPE FITTINGS AND TEK SCREWSADMIN SVCS/FLEET4TE ILSECRETARYOFSTATE27.00 05/08/2017 65045 LICENSING/REGULATORY SUPPLIESREPLACEMENT REGISTRATION CARDS FOR 9 VEHICLESADMIN SVCS/FLEET4TE ILSECOFSTATESFEE2.37 05/10/2017 65045 LICENSING/REGULATORY SUPPLIESS/C FOR LP RENEWAL VEH #83ADMIN SVCS/FLEET4TE ILSECOFSTATESFEE V1.00 05/08/2017 65045 LICENSING/REGULATORY SUPPLIESS/C FROM THE 9 REGISTRATIONSADMIN SVCS/FLEETIMPERIAL SUPPLIES244.33 05/25/2017 65060 MATERIALS TO MAINTAIN AUTOSSEAL-A-CRIMP...MULTIPLE SIZESADMIN SVCS/FLEETUSPS PO 162622020419.60 05/05/2017 65060 MATERIALS TO MAINTAIN AUTOSSHIPPINGADMIN SVCS/FLEETLEMOI ACE HARDWARE19.12 05/19/2017 65060 MATERIALS TO MAINTAIN AUTOSSQUARE HEAD CAPS AND PLUGS...NO TAX WAS CHARGED ON THE RECEIPTADMIN SVCS/FLEETREFUSE PARTS DEPOT LLC85.43 05/03/2017 65060 MATERIALS TO MAINTAIN AUTOSTIPPER CONTROL VALVEADMIN SVCS/FLEETNORTH SHORE UNIFORM IN607.20 05/05/2017 65020 CLOTHINGUNIFORM SHIRTS FOR THE PARKING ENFORCEMENT OFFICERS.ADMN SVCSNIU OUTREACH350.00 05/24/2017 62295 TRAINING & TRAVEL2017 ILCMA SUMMER CONFERENCEADMN SVCSNAI GIFT CARDS4745.25 05/03/2017 65125 OTHER COMMODITIESGIFTS FOR PUBLIC SERVICE WEEKADMN SVCSSIGNAL PERFECTION LTD2129.11 05/17/2017 64004 PEG FEE DISTRIBUTIONPURCHASE OF HD EQUIPMENT FOR FILMINGADMN SVCSINFINITY TRANSPORTATIO273.00 05/15/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR LEGACY CONFERENCEADMN SVCSINFINITY TRANSPORTATIO636.17 05/19/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR LEGACY CONFERENCEADMN SVCSINFINITY TRANSPORTATIO82.01 05/24/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR LEGACY CONFERENCEADMN SVCSAMAZON MKTPLACE PMTS18.32 05/31/2017 62545 OTHER MAINT SERVICERESTROOM SIGNS FOR LIGHTHOUSE BEACHADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS354.00 05/10/2017 65555 PERSONAL COMPUTER EQ(2) 21 INCH MONITORS AND WIRELESS KEYBOARDADMN SVCS/INFO SYSDMI DELL HIGHER EDUC1333.71 05/03/2017 65555 PERSONAL COMPUTER EQ9 DELL MONITORSADMN SVCS/INFO SYSAPPLE STORE #R0891298.00 05/02/2017 65555 PERSONAL COMPUTER EQIPAD PRO AND KEYBOARD CASE FOR ALDERMANADMN SVCS/INFO SYSAVG TECHNOLOGIES USA09783194460-4928.97 05/02/2017 65555 PERSONAL COMPUTER EQRETURN FROM AVGADMN SVCS/INFO SYSDMI DELL HIGHER EDUC1231.86 05/15/2017 65555 PERSONAL COMPUTER EQTECHNOLOGY EQUIPMENTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS11.95 05/15/2017 65555 PERSONAL COMPUTER EQTECHNOLOGY EQUIPMENTADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI36.79 05/05/2017 64510 TELECOMM EQ (IS)ANALOGUE PHONE - GREENWOOD ST BEACHADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS176.32 05/04/2017 64510 TELECOMM EQ (IS)APC UPS NETWORK MANAGEMENT CARD - SERVICE CENTER - FLEET BAYADMN SVCS/INFO SYSCDW GOVT #HSG0949635.37 05/05/2017 64510 TELECOMM EQ (IS)APC UPS UNIT FOR SERVICE CENTER - FLEET BAY NETWORK CABINETADMN SVCS/INFO SYSCDW GOVT #HSV5921346.80 05/09/2017 64510 TELECOMM EQ (IS)CISCO LIGHTNING ARRESTORS FOR FOUNTAIN SQUARE WIRELESS PROJECTADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES88.00 05/24/2017 64510 TELECOMM EQ (IS)CISCO OUTDOOR WIRELESS ACCESS POINT MOUNTING KIT - FOUNTAIN SQUAREADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES1344.00 05/08/2017 64510 TELECOMM EQ (IS)CISCO WIRELESS ACCESS POINTS - FOUNTAIN SQUAREADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES1344.00 05/08/2017 64510 TELECOMM EQ (IS)CISCO WIRELESS ACCESS POINTS - FOUNTAIN SQUARE - SHERMAN GARAGEADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI90.21 05/16/2017 64510 TELECOMM EQ (IS)DATACENTER CABLE MANAGEMENT AND RACK SCREWSADMN SVCS/INFO SYSCDW GOVT #HSC82401422.00 05/04/2017 64510 TELECOMM EQ (IS)DATACENTER CISCO COPPER SFP TRANCEIVERS - DMZ SWITCHESADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI32.65 05/29/2017 65503 FURNITURE FIXTURES EQUIPMENTDATACENTER STEP STOOLADMN SVCS/INFO SYSSHERMAN PLAZA SELF PAR2.00 05/11/2017 62295 TRAINING & TRAVELFOUNTAIN SQUARE CONSTRUCTION MEETING PARKINGADMN SVCS/INFO SYS72673 - AON CENTER21.00 05/15/2017 62295 TRAINING & TRAVELIT SECURITY CONFERENCE PARKINGADMN SVCS/INFO SYSVILLAGE OF ROSEMONT15.00 05/04/2017 62295 TRAINING & TRAVELPARKING - CISCO CONNECT - ROSEMONTADMN SVCS/INFO SYSSOUTH LOOP36.00 05/08/2017 62295 TRAINING & TRAVELPARKING - INFOSEC CONFERENCE DOWNTOWN CHICAGOADMN SVCS/INFO SYSVILLAGE OF ROSEMONT15.00 05/18/2017 62295 TRAINING & TRAVELSECURITY CONFERENCE PARKINGADMN SVCS/INFO SYSCDW GOVT #HWP9900959.98 05/22/2017 62340 IS SUPPORT FEESADOBE CREATIVE CLOUD SOFTWARE MULTI TEAM USEADMN SVCS/INFO SYSAPPLE STORE #R0892596.00 05/18/2017 65555 PERSONAL COMPUTER EQALDERMAN BRATHWAITE & ALDERMAN WILSON IPAD AND KEYBOARD CASE PURCHASEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS514.98 05/25/2017 65555 PERSONAL COMPUTER EQCHROMEBOOK ERIKA STORLIEADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI499.00 05/01/2017 65555 PERSONAL COMPUTER EQCHROMEBOOK PURCHASE LUKE STOWEADMN SVCS/INFO SYSCOMMGEAR.COM1161.77 05/05/2017 64505 TELECOMMUNICATIONS CARRIER LINE CHEMERGENCY PHONES PARKS AND RECREATIONADMN SVCS/INFO SYSBIZNESSAPPS59.00 05/08/2017 62662 BUSINESS RETENTION/EXPANSION INVESEVANSTON EXPLORER APPADMN SVCS/INFO SYSHELLO HELLOFAX79.91 05/23/2017 62340 IS SUPPORT FEESFAX SERVICESADMN SVCS/INFO SYSEDITME49.00 05/15/2017 62340 IS SUPPORT FEESINTERNAL SOFTWARE DOCUMENTS/COMMUNICATIONSADMN SVCS/INFO SYSDMI DELL HIGHER EDUC1586.61 05/16/2017 65555 PERSONAL COMPUTER EQLAPTOP FOR WOLF PEDDINGHAUSADMN SVCS/INFO SYSITSMFUSA195.00 05/25/2017 62360 MEMBERSHIP DUESMEMBERSHIP DUES IT SERVICE MNGMTADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI33.06 05/29/2017 62295 TRAINING & TRAVELNETWORK PLUS BOOKADMN SVCS/INFO SYSPLUG N PAY INC15.00 05/11/2017 62705 BANK SERVICE CHARGESPARKS AND RECREATION APP BANK SERVICE CHARGESADMN SVCS/INFO SYSPLUG N PAY INC15.00 05/11/2017 62705 BANK SERVICE CHARGESPARKS AND RECREATION APP BANK SERVICE CHARGESADMN SVCS/INFO SYSBIZNESSAPPS59.00 05/29/2017 62340 IS SUPPORT FEESPARKS AND RECREATION MOBILE APP CHARGEADMN SVCS/INFO SYSASANA.COM112.50 05/22/2017 62340 IS SUPPORT FEESPROJECT MANAGEMENT SOFTWAREADMN SVCS/INFO SYSPUBLIC TECHNOLOGY INST395.00 05/05/2017 62295 TRAINING & TRAVELPTI ANNUAL CONFERENCEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS199.99 05/02/2017 65555 PERSONAL COMPUTER EQPURCHASE OF ASUS CHROMEBOX IT SERVICESADMN SVCS/INFO SYSJEWEL #345674.44 05/22/2017 62295 TRAINING & TRAVELREFRESHMENTS FAREWELL CELEBRATION CURTIS HANAWALTADMN SVCS/INFO SYSSMK WUFOO.COM CHARGE599.00 05/12/2017 62340 IS SUPPORT FEES SOFTWARE FORM BUILDERADMN SVCS/INFO SYSZAPIER.COM/CHARGE15.00 05/08/2017 62340 IS SUPPORT FEESSOFTWARE MONTHLY CHARGEADMN SVCS/INFO SYSPOTBELLY #579.30 05/16/2017 65125 OTHER COMMODITIESSTAFF LUNCH PUBLIC SERVICE WEEKADMN SVCS/INFO SYSBEST BUY MHT 000031869.99 05/08/2017 62250 COMPUTER EQUIPMENT MAINT.USB ADAPTER PURCHASEADMN SVCS/INFO SYSISSUU19.00 05/24/2017 62340 IS SUPPORT FEESWEB SOFTWARE MONTHLY CHARGEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS199.99 05/08/2017 64505 TELECOMMUNICATIONS CARRIER LINE CHWIRELESS PHONE HEADSET FOR PAT EFIOMADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS83.58 05/22/2017 64510 TELECOMM EQ (IS)#12846 PLOTTER CARTRIDGEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS59.04 05/18/2017 64510 TELECOMM EQ (IS)#12846 PLOTTER PAPERADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS58.66 05/19/2017 64510 TELECOMM EQ (IS)#12846 PLOTTER PAPERADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI349.99 05/19/2017 64510 TELECOMM EQ (IS)#12953 SCANNERADMN SVCS/INFO SYSREPLACEMENTLAPTOPKEYS8.90 05/23/2017 64510 TELECOMM EQ (IS)#12989 CHROMEBOOK REPLACEMENT KEYJuly 24, 2017Page 4 of 15114 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS376.00 05/29/2017 64510 TELECOMM EQ (IS)#13178 HEADSET AND KEYBOARDADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI20.99 05/25/2017 64510 TELECOMM EQ (IS)#13273 SD CARDADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS311.98 05/19/2017 64510 TELECOMM EQ (IS)IT PHONE HEADSETS AND HDMIADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS56.94 05/18/2017 64510 TELECOMM EQ (IS)MICEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS443.13 05/18/2017 64510 TELECOMM EQ (IS)MONITOR, MOUSE, KEYBOARD, SPEAKERS, USB.ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS959.92 05/22/2017 64510 TELECOMM EQ (IS)MONITORSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE95.97 05/08/2017 65050 BUILDING MAINTENANCE MATERIALPARKING METER EQUIPMENTADMN SVCS/PARKIING SVCSCONNEXION396.00 05/19/2017 65050 BUILDING MAINTENANCE MATERIALLAMP REPLACEMENTADMN SVCS/PARKIING SVCSLIONHEART875.99 05/22/2017 62225 BLDG MAINT SVCSSERVICE TO GENERATORADMN SVCS/PARKIING SVCSEVANSTON SIGNS AND GRA45.00 05/22/2017 65050 BUILDING MAINTENANCE MATERIALSIGNS AT REAR OF FACILITYADMN SVCS/PARKIING SVCSTHE HOME DEPOT #190239.94 05/22/2017 65050 BUILDING MAINTENANCE MATERIALTAPE FOR SIGNSCITY COUNCIL ADMINPOTBELLY #5156.80 05/16/2017 65025 FOODDINNER FOR 5/15/17 RULES COMMITTEE MEETINGCITY COUNCIL ADMINBLICK ART 800 447 189276.30 05/19/2017 65095 OFFICE SUPPLIESFRAMES FOR PROCLAMATION AND CERTIFICATESCITY COUNCIL ADMININTERNATIONAL TRANSACTION FEE3.41 05/23/2017 62295 TRAINING & TRAVELPARTIAL AIRFARE FOR GREAT LAKES & LAWRENCE CONFERENCE FOR MAYOR - JUNE 14-16, 2017 IN CANADACITY COUNCIL ADMINEPLY.COM/CC 8005073759341.02 05/23/2017 62295 TRAINING & TRAVELPARTIAL AIRFARE FOR GREAT LAKES & LAWRENCE CONFERENCE FOR MAYOR - JUNE 14-16, 2017 IN CANADACITY COUNCIL ADMINFONTAINEBLEAU RESORT343.01 05/24/2017 62295 TRAINING & TRAVELPAYMENT TOWARD US CONFERENCE OF MAYORS CONFERENCE IN MIAMI JUNE 2017CITY MGR'S OFFTAGS BAKERY148.50 05/05/2017 62605 OTHER CHARGESCAKE FOR CITY COUNCIL INAUGURATION/EVENTCITY MGR'S OFFJIMMY JOHNS - 44 - MOT25.51 05/25/2017 62605 OTHER CHARGESCITY MANAGER BOBKIEWICZ AND ALD. RAINEY LUNCH MEETINGCITY MGR'S OFFJIMMY JOHNS - 44 - MOT18.10 05/24/2017 62605 OTHER CHARGESCITY MANAGER BOBKIEWICZ AND ALD. SUFFREDIN LUNCH MEETINGCITY MGR'S OFFINT IN NATIONAL AWARD795.00 05/08/2017 62605 OTHER CHARGESCITY OF EVANSTON LOGO-LIGHTHOUSE PINSCITY MGR'S OFFPRESTONS FLOWERS200.00 05/08/2017 62605 OTHER CHARGESFLOWERS FOR RETIRING COUNCIL AND MAYORCITY MGR'S OFFVALLI PRODUCE60.48 05/03/2017 65025 FOODFOOD AND ITEMS FOR CITY COUNCIL DINNERS 5-2 AND 5-8-17CITY MGR'S OFFSP NOIR D'EBENE CHOC200.00 05/22/2017 65025 FOODFOOD FOR CITY COUNCIL DINNER 5-22-17CITY MGR'S OFFFOODSTUFFS INC919.40 05/05/2017 65025 FOODFOOD FOR CITY COUNCIL INAUGURATION DINNER/EVENTCITY MGR'S OFFVALLI PRODUCE27.54 05/05/2017 65025 FOODFOOD FOR CITY COUNCIL INAUGURATION DINNER/EVENTCITY MGR'S OFFPANERA BREAD #64529.73 05/01/2017 62605 OTHER CHARGESFOOD FOR COMMUNITY DEVELOPMENT DIRECTOR INTERVIEW PANELCITY MGR'S OFFEAGLE RIDGE RESORT329.14 05/19/2017 62295 TRAINING & TRAVELHOTEL FOR 2 AT ILCMA CONFERENCE - KIMBERLY RICHARDSON AND ERIKA STORLIECITY MGR'S OFFOAKLAND MARRIOTT CITY838.10 05/05/2017 62295 TRAINING & TRAVELHOTEL FOR OTHERING & BELONGING CONFERENCE FOR PATRICIA EFIOMCITY MGR'S OFFINTERNATION200.00 05/10/2017 62360 MEMBERSHIP DUESICMA MEMBERSHIP - KIMBERLY RICHARDSONCITY MGR'S OFFNIU OUTREACH300.00 05/12/2017 62295 TRAINING & TRAVELILCMA 2017 SUMMER CONFERENCE - KIMBERLY RICHARDSONCITY MGR'S OFFILLINOIS CITY COUNTY M175.75 05/26/2017 62360 MEMBERSHIP DUESILCMA MEMBERSHIP FEES FOR KIMBERLY RICHARDSONCITY MGR'S OFFNIU OUTREACH480.00 05/15/2017 62295 TRAINING & TRAVELLEGACY CONFERENCE - ADDITIONAL EMPLOYEESCITY MGR'S OFFNIU OUTREACH105.00 05/15/2017 62295 TRAINING & TRAVELLEGACY CONFERENCE - ADDITIONAL STAFFCITY MGR'S OFFNIU OUTREACH160.00 05/15/2017 62295 TRAINING & TRAVELLEGACY CONFERENCE - ADDITIONAL STAFFCITY MGR'S OFFNIU OUTREACH320.00 05/22/2017 62295 TRAINING & TRAVELLEGACY CONFERENCE - ADDITIONAL STAFFCITY MGR'S OFFNIU OUTREACH-320.00 05/15/2017 62295 TRAINING & TRAVELLEGACY CONFERENCE - REIMBURSEMENTCITY MGR'S OFFINTERNATION149.00 05/10/2017 62295 TRAINING & TRAVELMUNICIPAL PLANNING SEMINAR 5-24-17 FOR CITY STAFFCITY MGR'S OFFNATIONAL LEAGUE OF460.00 05/24/2017 62295 TRAINING & TRAVELNLC CITY SUMMIT CONFERENCE REGISTRATION - ALD. RUE SIMMONSCITY MGR'S OFFDBC BLICK ART MATERIAL318.19 05/24/2017 66040 GENERAL ADMINISTRATIONPEDESTAL FOR ART INSTALLATION AT NOYES CULTURAL ARTS CENTERCITY MGR'S OFFTARGET 00009274465.52 05/10/2017 65125 OTHER COMMODITIES PUBLIC SERVICE APPRECIATION GIFTS FOR CITY MANAGER'S OFFICECITY MGR'S OFFDOLLARTREE15.00 05/03/2017 62605 OTHER CHARGESSUPPLIES FOR COUNCIL INAUGURATION EVENT/DINNERCITY MGR'S OFFIL MUNICIPAL L00 OF 0050.00 05/26/2017 65635 PERIODICALSIML BOOKSCITY OF EVANSTONLYFT RIDE THU 1PM2.00 05/26/2017 62295 TRAINING & TRAVELINVITATION BY BILL HAMPTON TO MEET FORMER AND CURRENT VILLAGE CLERK OF MAYWOOD. THE CHARGE HAS BEEN REIMBURSED.NOTE: "POOL CARS" WILL BE UTILIZED MOVING FORWARD.CITY OF EVANSTONLYFT RIDE THU 1PM43.07 05/26/2017 62295 TRAINING & TRAVELINVITATION BY BILL HAMPTON TO MEET FORMER AND CURRENT VILLAGE CLERK OF MAYWOOD. THE CHARGE HAS BEEN REIMBURSED.NOTE: "POOL CARS" WILL BE UTILIZED MOVING FORWARD.CITY OF EVANSTONLYFT RIDE THU 10AM38.12 05/26/2017 62295 TRAINING & TRAVELINVITATION BY BILL HAMPTON TO MEET FORMER AND CURRENT VILLAGE CLERK OF MAYWOOD. THE CHARGE HAS BEEN REIMBURSED.NOTE: "POOL CARS" WILL BE UTILIZED MOVING FORWARD.CITY OF EVANSTONLYFT RIDE THU 12PM7.30 05/26/2017 62295 TRAINING & TRAVELINVITATION BY BILL HAMPTON TO MEET FORMER AND CURRENT VILLAGE CLERK OF MAYWOOD. THE CHARGE HAS BEEN REIMBURSED.NOTE: "POOL CARS" WILL BE UTILIZED MOVING FORWARD.CITY OF EVANSTONJOE GALLINAS PIZZA32.30 05/31/2017 65025 FOODLUNCH W/ INTERNS IN SPRINGFIELDCITY OF EVANSTONGRAMMARLY 888-318-614659.95 05/26/2017 65095 OFFICE SUPPLIESSOFTWARE SUBSCRIPTION FOR THE CLERK'S OFFICECMO/ FINANCE ADMINCOOK CNTY CLK ETHICS L16.24 05/29/2017 65095 OFFICE SUPPLIESCOOK COUNTY ETHICS FILING COSTCMO/ FINANCE ADMINKNACK.COM79.00 05/29/2017 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY KNACK SUBSCRIPTIONCMO/ FINANCE ADMINJIMMY JOHNS # 44 - EC45.66 05/22/2017 65095 OFFICE SUPPLIESREVENUE OFFICE LUNCH - SHORT STAFFEDCMO/ FINANCE ADMINRTD EAST DIA9.00 05/22/2017 62295 TRAINING & TRAVELGFOA CONFERENCE DENVERCMO/ FINANCE ADMINSHERATON DENVER DINING26.68 05/23/2017 62295 TRAINING & TRAVELGFOA CONFERENCE DENVERCMO/ FINANCE ADMINYARD HOUSE 8320008329537.81 05/25/2017 62295 TRAINING & TRAVELGFOA CONFERENCE DENVERCMO/ FINANCE ADMINPANDA-CONCOURSE A Q7512.53 05/26/2017 62295 TRAINING & TRAVELGFOA CONFERENCE DENVERCMO/ FINANCE ADMINSHERATON DENVER817.04 05/26/2017 62295 TRAINING & TRAVELGFOA CONFERENCE DENVERCMO/ FINANCE ADMINRTD DUS COM RAIL9.00 05/26/2017 62295 TRAINING & TRAVELGFOA CONFERENCE DENVERJuly 24, 2017Page 5 of 15115 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017CMO/ FINANCE ADMININT IN NATIONAL AWARD36.00 05/16/2017 65125 OTHER COMMODITIESEMPLOYEE RECOGNITION AWARDCMO/ FINANCE ADMINFREDPRYOR CAREERTRACK256.00 05/16/2017 62295 TRAINING & TRAVELMICROSOFT EXCEL TRAINING REGISTRATION FEE - HARDIN AND DAVISCMO/ FINANCE ADMINEINSTEIN BROS BAGELS233.19 05/22/2017 62295 TRAINING & TRAVELBREAKFAST FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCECMO/ FINANCE ADMINSTARBUCKS STORE 056402.65 05/22/2017 62295 TRAINING & TRAVELBREAKFAST FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCECMO/ FINANCE ADMINCORNER BAKERY 15102.69 05/24/2017 62295 TRAINING & TRAVELBREAKFAST FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCECMO/ FINANCE ADMINHILTON GARDEN INN1366.68 05/25/2017 62295 TRAINING & TRAVELLODGING FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCECMO/ FINANCE ADMINRED ROBIN NO 79613.15 05/24/2017 62295 TRAINING & TRAVELLUNCH FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCECMO/ FINANCE ADMINMCDONALD'S F135707.83 05/25/2017 62295 TRAINING & TRAVELLUNCH FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCECMO/ FINANCE ADMINLOT A EPS80.00 05/03/2017 62295 TRAINING & TRAVELPARKING FOR ROBERT CROWN SITE VISITCMO/ FINANCE ADMINRTD DUS COM RAIL9.00 05/26/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR GFOA CONFERENCECMO/ FINANCE ADMINRTD EAST DIA9.00 05/22/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR GOVERNMENT FINANCE OFFICERS ASSOCIATION ANNUAL CONFERENCECMO/ FINANCE ADMINTRIBUNE PUBLISHING COM2232.00 05/10/2017 67107 OUTREACHAD NOTICE RFP 17-22 MUNICIPAL RESIDENTIAL AND CONDOMINIUM SOLID WASTE COLLECTIONCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM75.78 05/09/2017 62180 STUDIESAD NOTICE RFP 17-37 HYDRAULIC MODELING SERVICESCMO/ FINANCE COMM ENGADORAMA INC46.99 05/24/2017 64004 PEG FEE DISTRIBUTIONBAG FOR CAMERA, LENSES AND EQUIPMENT - PEG TV STUDIOCMO/ FINANCE COMM ENGFACEBK 4YPA5CWLX214.15 05/01/2017 62205 ADVERTISINGBOOST 4 FACEBOOK POSTS - 3 FRIDAY FORECASTS & FEST APPLICATIONSCMO/ FINANCE COMM ENGDRI PRINTING SERVICES50.99 05/11/2017 65095 OFFICE SUPPLIESBUSINESS CARDS FOR MAYOR HAGERTYCMO/ FINANCE COMM ENGPUREBUTTONS40.90 05/23/2017 62205 ADVERTISINGBUTTONS TO IDENTIFY SPANISH-SPEAKING EMPLOYEESCMO/ FINANCE COMM ENGAMAZON MKTPLACE PMTS44.88 05/17/2017 64004 PEG FEE DISTRIBUTIONEXTENSION CORD FOR TV STUDIO IN MORTON CIVIC CENTERCMO/ FINANCE COMM ENGGOOGLE GOOGLE STORAGE1.99 05/15/2017 64545 (IS ONLY) PERSONAL COMP SOFTWAREGOOGLE PHOTO STORAGE MONTHLY SUBSCRIPTIONCMO/ FINANCE COMM ENGAMAZON MKTPLACE PMTS11.26 05/30/2017 64004 PEG FEE DISTRIBUTIONGROMMET FOR PEG TV STUDIOCMO/ FINANCE COMM ENGAMAZON MKTPLACE PMTS194.06 05/22/2017 64004 PEG FEE DISTRIBUTIONMICROPHONES AND ADJUSTABLE STOOLS FOR PEG TV STUIOCMO/ FINANCE COMM ENGAMAZON MKTPLACE PMTS89.99 05/17/2017 64004 PEG FEE DISTRIBUTIONMOBILE TV STAND CART FOR FLAT SCREEN TV - 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COE - FILING FEELAW/LEGALAMERICAN BAR ASSOCIATI146.00 05/29/2017 62360 MEMBERSHIP DUESAMA MEMBERSHIP DUESLAW/LEGALREALINFO XPRESS SER55.00 05/31/2017 62335 DATA PROCESSING SERVICEEASEMENT SEARCH FOR 222 HARTREY AVELAW/LEGALDRIVERS LICENSE GUIDE306.00 05/08/2017 62335 DATA PROCESSING SERVICEI.D. 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Bank of America Credit Card Statement for the Period ending May 31, 2017POLICE DEPT/ADMINAMAZON.COM967.00 05/16/2017 65085 MINOR EQUIPMENT AND TOOLSTWO HARDRIVES AND LAN SWITCHPOLICE DEPT/ADMINJC LICHT - 1252 - EVAN48.74 05/15/2017 65050 BUILDING MAINTENANCE MATERIALWALL PAINTPOLICE DEPT/ADMIN72822 - GRANT PARK SOU21.00 05/05/2017 62295 TRAINING & TRAVELPARKING FOR CHICAGO VIOLENCE SEMINARPRCS/ ECOLOGY CTRPETSMART # 042743.98 05/19/2017 65110 REC PROGRAM SUPPLIESANIMAL BEDDINGPRCS/ ECOLOGY CTRLUDWIGS FEED STORE41.41 05/02/2017 65110 REC PROGRAM SUPPLIESBEE KEEPING SUPPLIES TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRDADANT / AMERICAN BEE999.81 05/19/2017 65110 REC PROGRAM SUPPLIESBEE SUITS TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRSHERWIN WILLIAMS 7037011.38 05/17/2017 65110 REC PROGRAM SUPPLIESBEEHIVE PAINT TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRTHE HOME DEPOT #190266.12 05/22/2017 65110 REC PROGRAM SUPPLIESFARMETTE SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT #190248.78 05/01/2017 65005 LANDSCAPE MATERIALSFARMETTE SUPPLIESPRCS/ ECOLOGY CTRFISH TECH23.96 05/25/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/ ECOLOGY CTRFISH TECH17.96 05/29/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/CHAND NEWB CNTRBLICK ART 800 447 189216.19 05/18/2017 65110 REC PROGRAM SUPPLIESMARBELING DYE KIT FOR ADVENTURE THRU CREATION PROGRAMPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS32.28 05/30/2017 65110 REC PROGRAM SUPPLIES3 HOLE PUNCH, GLUE AND FANNY PACKS FOR SUMMER CAMPPRCS/CHAND NEWB CNTRTARGET 0000927414.98 05/02/2017 65025 FOODCOFFEEPRCS/CHAND NEWB CNTRAMAZON.COM AMZN.COM/BI9.77 05/03/2017 65110 REC PROGRAM SUPPLIESCOIN WRAPPER PAPERSPRCS/CHAND NEWB CNTRSSI SCHOOL SPECIALTY35.48 05/08/2017 65110 REC PROGRAM SUPPLIESEMBROIDERY HOOPS AND PASTEL PAINTSPRCS/CHAND NEWB CNTREMERGENCY MEDICAL PROD312.50 05/29/2017 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIES FOR SUMMER CAMPPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS39.99 05/16/2017 65110 REC PROGRAM SUPPLIESOUTDOOR RUG FOR SUMMER CAMPPRCS/CHAND NEWB CNTRAMAZON.COM AMZN.COM/BI28.34 05/16/2017 65110 REC PROGRAM SUPPLIESOUTDOOR RUG FOR SUMMER CAMPPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS20.84 05/02/2017 65110 REC PROGRAM SUPPLIESPAPER TABLE COVER FOR ART PROJECTSPRCS/CHAND NEWB CNTROTC BRANDS, INC.302.60 05/29/2017 65110 REC PROGRAM SUPPLIESSUMMER CAMP TRAINING SUPPLIESPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS10.99 05/01/2017 65110 REC PROGRAM SUPPLIESWHITE BOARD CLEANERPRCS/CHAND NEWB CNTRQUALITY LOGO PRODUCTS-20.05 05/29/2017 65020 CLOTHINGCREDIT FOR TAX CHARGED FOR FANNY PACKSPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS178.90 05/04/2017 62490 OTHER PROGRAM COSTSCURB SIGNS FOR DEMPSTER ST LAUNCH FACILITY SAFE BOATING REMINDERSPRCS/CHAND NEWB CNTRBANK SUPPLIES, INC.94.49 05/18/2017 65095 OFFICE SUPPLIESDEPOSIT BAGS FOR BEACH OFFICEPRCS/CHAND NEWB CNTRGIH GLOBALINDUSTRIALEQ1428.00 05/08/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSLOCKERS FOR STORING LIFEGUARDING SUPPLIESPRCS/CHAND NEWB CNTRGIH GLOBALINDUSTRIALEQ429.75 05/11/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSLOCKERS FOR STORING LIFEGUARDING SUPPLIESPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS132.46 05/09/2017 62490 OTHER PROGRAM COSTSPLEXIGLASS FOR CURB SIGNSPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD34.46 05/01/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR RECREATION MAINTENANCE CREWPRCS/COMMUNITY SERVICESOFFICEMAX/OFFICE DEPOT28.49 05/17/2017 65095 OFFICE SUPPLIESADDITIONAL LABELS FOR OMBUDSMAN POSTERS - REIMBURSED BY OMBUDSMAN GRANTPRCS/COMMUNITY SERVICESSAMS CLUB #644459.16 05/05/2017 66461 AGING WELL CONF EXPENSESBREAKFAST EXPENSE FOR THE AGING WELL CONFERENCE - REIMBURSED BY SPONSORS FOR CONFERENCEPRCS/COMMUNITY SERVICESSAMSCLUB #644494.84 05/05/2017 66461 AGING WELL CONF EXPENSESBREAKFAST EXPENSE FOR THE AGING WELL CONFERENCE - REIMBURSED BY SPONSORS FOR CONFERENCEPRCS/COMMUNITY SERVICESGFS STORE #191521.49 05/08/2017 66461 AGING WELL CONF EXPENSESBREAKFAST EXPENSE FOR THE AGING WELL CONFERENCE - REIMBURSED BY SPONSORS FOR CONFERENCEPRCS/COMMUNITY SERVICESGFS STORE #1915153.48 05/04/2017 66461 AGING WELL CONF EXPENSESBREAKFAST EXPENSE ITEMS FOR THE AGING WELL CONFERENCE - REIMBURSED BY SPONSORS FOR CONFERENCEPRCS/COMMUNITY SERVICESJEWEL #3487707.74 05/03/2017 66461 AGING WELL CONF EXPENSESCONTINENTIAL BREAKFAST EXPENSE FOR THE AGING WELL CONFERENCE - REIMBURSED BY SPONSORS FOR CONFERENCEPRCS/COMMUNITY SERVICESFAIRFIELD INN SPRINGFI79.10 05/11/2017 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS - DAY ONE LEVEL II OMBUDSMAN TRAINING - CALLIE SADLER, ASST. OMBUDSMANPRCS/COMMUNITY SERVICESFAIRFIELD INN SPRINGFI79.10 05/18/2017 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS - DAY ONE LEVEL II OMBUDSMAN TRAINING - CALLIE SADLER, ASST. OMBUDSMANPRCS/COMMUNITY SERVICESOFFICEMAX/OFFICE DEPOT14.49 05/09/2017 65095 OFFICE SUPPLIESLABELS FOR OMBUDSMEN POSTERS - REIMBURSED BY OMBUDSMAN GRANTPRCS/COMMUNITY SERVICESLA ROSA PIZZA48.70 05/19/2017 65025 FOODLUNCH FOR VOLUNTEERS WHO COMPLETED MAIL OUT FOR TRANSASSIST 4 EVANSTON LAUNCHPRCS/COMMUNITY SERVICESOFFICEMAX/OFFICE DEPOT66.36 05/15/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIES - REIMBURSED BY OMBUDSMAN GRANTPRCS/COMMUNITY SERVICESNORTHSHORE UNIVERSITY3.50 05/25/2017 62295 TRAINING & TRAVELPARKING AT EVANSTON HOSPITAL FOR CLIENT VISITPRCS/COMMUNITY SERVICESNORTHSHORE UNIVERSITY3.50 05/29/2017 62295 TRAINING & TRAVELPARKING AT EVANSTON HOSPITAL FOR CLIENT VISITPRCS/COMMUNITY SERVICESJEWEL #348797.70 05/18/2017 65025 FOODREFRESHMENTS FOR T4E LAUNCH PRESENTATIONS AT 4 SENIOR BUILDINGS - REIMBURSED BY TRANSIT FOR ALL GRANT.PRCS/COMMUNITY SERVICESJEWEL #348729.52 05/24/2017 65025 FOODREFRESHMENTS FOR T4E PROGRAM LAUNCH - REIMBURSED BY TRANSIT FOR ALL GRANT.PRCS/COMMUNITY SERVICESOFFICEMAX/OFFICE DEPOT-17.49 05/17/2017 65095 OFFICE SUPPLIESRETURN OF COMPUTER LAPTOP BAG THAT WAS TOO LARGE FOR NEW LAPTOP.PRCS/COMMUNITY SERVICESOFFICEMAX/OFFICE DEPOT-14.49 05/17/2017 65095 OFFICE SUPPLIESRETURN OF LABELS THAT WERE TOO SMALL FOR OMBUDSMEN POSTERSPRCS/COMMUNITY SERVICESTHE HOME DEPOT #190229.97 05/04/2017 66461 AGING WELL CONF EXPENSESSUPPLIES FOR SIGNS FOR AGING WELL CONFERENCE - TO BE REIMBURSED BY AGING WELL CONFERENCE SPONSORSHIPPRCS/COMMUNITY SERVICESQUARTET DIGITAL PRINTI135.00 05/16/2017 62210 PRINTINGT4E PRINTING FOR MAILOUT - REIMBURSED BY TRANSIT FOR ALL GRANT.PRCS/ECOLOGY CNTRTHE HOME DEPOT #190261.88 05/03/2017 65005 LANDSCAPE MATERIALSCOMMUNITY GARDEN SPLITTERS AND BLACK PLASTIC SHEETINGPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902-29.96 05/19/2017 65005 LANDSCAPE MATERIALSCOMMUNITY GARDEN SPLITTERS RETURNPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902169.93 05/19/2017 65110 REC PROGRAM SUPPLIESCONTAINER CLASS, WORM BINS, COMMUNITY GARDEN SOIL, PLANTS, PLANTERS, CONTAINERSPRCS/ECOLOGY CNTRJEWEL #348737.81 05/17/2017 65110 REC PROGRAM SUPPLIESCONTAINER GARDENING ANNUAL PLANTSPRCS/ECOLOGY CNTRANTONS GREENHOUSES AND26.95 05/22/2017 65110 REC PROGRAM SUPPLIESCONTAINER GARDENING ANNUAL PLANTSPRCS/ECOLOGY CNTRJEWEL #34286.99 05/02/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRVALLI PRODUCE3.27 05/17/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRVALLI PRODUCE3.97 05/25/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CNTRPETSMART # 042720.48 05/01/2017 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CNTRTARGET 0000927430.47 05/24/2017 62490 OTHER PROGRAM COSTSANIMAL CLEANING SUPPLIESPRCS/ECOLOGY CNTRJEWEL #34876.58 05/04/2017 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRPETSMART # 042710.58 05/22/2017 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CNTRVALLI PRODUCE3.67 05/10/2017 62490 OTHER PROGRAM COSTSANIMAL FRESH FOODPRCS/ECOLOGY CNTRGFS STORE #191541.37 05/04/2017 65005 LANDSCAPE MATERIALSAPIARY-BEE FOODPRCS/ECOLOGY CNTRMONARCH WATCH80.00 05/25/2017 65110 REC PROGRAM SUPPLIESBUTTERFLY REARING KITSPRCS/ECOLOGY CNTRDISCOUNT SCHOOL SUPPLY553.14 05/01/2017 65110 REC PROGRAM SUPPLIESCAMP CRAFT SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS125.24 05/25/2017 65110 REC PROGRAM SUPPLIESCAMP FIRST AID SUPPLIESJuly 24, 2017Page 8 of 15118 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017PRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS77.72 05/25/2017 65110 REC PROGRAM SUPPLIESCAMP MEDICAL SUPPLIESPRCS/ECOLOGY CNTRDISCOUNT SCHOOL SUPPLY264.49 05/02/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CNTRGFS STORE #191574.38 05/29/2017 65025 FOODCAMPFIRE FOOD SUPPLIESPRCS/ECOLOGY CNTRGFS STORE #191553.11 05/01/2017 65025 FOODCAMPFIRE SMORE SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS19.94 05/25/2017 65110 REC PROGRAM SUPPLIESCLASSROOM PLAY TUNNELPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS99.92 05/10/2017 65005 LANDSCAPE MATERIALSCOMMUNITY GARDEN HOSE REPAIRPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS8.05 05/29/2017 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIESPRCS/ECOLOGY CNTRAMAZON MKTPLACE PMTS19.44 05/19/2017 65110 REC PROGRAM SUPPLIESFISHING HOOKSPRCS/ECOLOGY CNTRWALGREENS #261930.49 05/22/2017 65110 REC PROGRAM SUPPLIESGREEN BALL PHOTOS TO BE REIMBURSED BY THE EEAPRCS/ECOLOGY CNTRTHE HOME DEPOT #190235.40 05/05/2017 65110 REC PROGRAM SUPPLIESNATURE PALS ACTIVITYPRCS/ECOLOGY CNTRNRPA HOUSING230.34 05/22/2017 62295 TRAINING & TRAVELNRPA CONFERENCE HOUSINGPRCS/ECOLOGY CNTRSARPINOS PIZZA OF EVAN33.02 05/22/2017 65025 FOODPIZZA FOR ECO CENTER SITTERS PROGRAMPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902209.79 05/17/2017 65110 REC PROGRAM SUPPLIESSHED SUPPLIES FOR APIARY TO BE REIMBURSED BY EEAPRCS/FLEETWOOD JOUR CNTRDOLLARTREE33.00 05/22/2017 65110 REC PROGRAM SUPPLIESBINGO PRIZES FOR SENIOR PARTYPRCS/FLEETWOOD JOUR CNTRPARTY CITY78.81 05/22/2017 65110 REC PROGRAM SUPPLIESDECORATIONS FOR MOTOWN PARTYPRCS/FLEETWOOD JOUR CNTRWM SUPERCENTER #199829.74 05/22/2017 65110 REC PROGRAM SUPPLIESITEMS FOR MOTOWN PARTYPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK120.00 05/18/2017 65110 REC PROGRAM SUPPLIESTABLECLOTH CLEANING FROM ALDERMAN DINNERPRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 189252.25 05/15/2017 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR CHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTRPARTY CITY165.13 05/29/2017 65110 REC PROGRAM SUPPLIESCHILDREN'S DAY SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #19021.00 05/17/2017 62245 OTHER EQ MAINTDEPOSIT FOR GARDEN TOOL RENTALPRCS/FLEETWOOD JOUR CNTRPETSMART # 042718.99 05/10/2017 65110 REC PROGRAM SUPPLIESFISH FOODPRCS/FLEETWOOD JOUR CNTRAMAZON.COM AMZN.COM/BI55.23 05/11/2017 65110 REC PROGRAM SUPPLIESFISH TANK PUMP & FILTERPRCS/FLEETWOOD JOUR CNTRJOHNSON LOCKSMITH INC35.25 05/22/2017 65095 OFFICE SUPPLIESKEYS MADEPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510130.74 05/05/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #190296.90 05/18/2017 62245 OTHER EQ MAINTRENTAL FOR GARDEN SUPPLIESPRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABL643.82 05/29/2017 65110 REC PROGRAM SUPPLIESSTAFF SHIRTS & FOSTER SENIOR CLUB SHIRTSPRCS/FLEETWOOD JOUR CNTRDISCOUNT SCHOOL SUPPLY197.01 05/10/2017 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE-ONLINE877.05 05/12/2017 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE-ONLINE27.98 05/22/2017 65110 REC PROGRAM SUPPLIESSUMMER CAMP SUPPLIESPRCS/FLEETWOOD JOUR CNTREVANSTON SIGNS AND GRA520.00 05/03/2017 65110 REC PROGRAM SUPPLIESSUMMER FAAM BASKETBALL BANNERSPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902448.20 05/25/2017 62490 OTHER PROGRAM COSTSSUMMER FOOD REFRIGERATORPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #190289.61 05/25/2017 65025 FOODSUMMER FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTRWALGREENS #15562-2.05 05/29/2017 65110 REC PROGRAM SUPPLIESTAX RETURNED FROM WATER BALLOONS FOR CHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTRWALGREENS #1556222.03 05/29/2017 65110 REC PROGRAM SUPPLIESWATER BALLOONS FOR CHILDREN'S DAYPRCS/FLEETWOOD JOUR CNTRDAVE & BUSTERS #7210.00 05/05/2017 62507 FIELD TRIPS1/2 DAY FIELD TRIPPRCS/FLEETWOOD JOUR CNTRDAVEBUSTERS196.00 05/02/2017 62507 FIELD TRIPS1/2 DAY TRIP DEPOSITPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN107.84 05/29/2017 65025 FOODCHILDREN'S DAY ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN23.57 05/05/2017 65110 REC PROGRAM SUPPLIESCLEANING ITEMPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN94.96 05/03/2017 65025 FOODFJCC FRUIT FOR SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN122.63 05/15/2017 65110 REC PROGRAM SUPPLIESFJCC KITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN125.93 05/04/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN125.93 05/10/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN17.99 05/15/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN125.93 05/17/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN125.93 05/25/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN24.98 05/01/2017 65025 FOODFJCC MILK AND SALADPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN29.13 05/22/2017 65110 REC PROGRAM SUPPLIESFJCC SENIOR MOTOWN SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN343.00 05/10/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN273.82 05/17/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN431.25 05/24/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN111.46 05/15/2017 65025 FOODFJCC SNACK AND SUPPER ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN276.05 05/04/2017 65025 FOODFJCC SNACK AND SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN65.78 05/18/2017 65025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN86.41 05/19/2017 65025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN142.58 05/25/2017 65025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN5.79 05/29/2017 65025 FOODFJCC SUPPER SUPPLYPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS15.74 05/18/2017 65025 FOODGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS30.49 05/18/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS35.98 05/18/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS25.98 05/18/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS11.95 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS25.98 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS15.58 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS9.49 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS44.00 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS60.48 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS142.51 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS21.19 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS295.38 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS18.19 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS29.90 05/19/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS10.35 05/22/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS37.90 05/22/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS20.95 05/22/2017 65110 REC PROGRAM SUPPLIESGAMES FOR SUMMER CAMP SUMMER LEARNINGPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902178.21 05/29/2017 65110 REC PROGRAM SUPPLIESGRILL AND ITEMS (PENNY PARK)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN40.26 05/05/2017 65025 FOODHALF DAY LUNCHPRCS/FLEETWOOD JOUR CNTRBURGER KING #9067 Q0716.39 05/29/2017 65025 FOODICE FOR PENNY PARKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN74.69 05/11/2017 65110 REC PROGRAM SUPPLIESITEMS FOR CRADLE TO CAREER COMMUNITY GATHERINGPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN45.86 05/11/2017 65025 FOODKITCHEN SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN53.24 05/29/2017 65110 REC PROGRAM SUPPLIESKITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN41.94 05/29/2017 65025 FOODMIDDLE SCHOOL PARTY SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN359.22 05/22/2017 65110 REC PROGRAM SUPPLIESMOTOWN SENIOR PARTYPRCS/FLEETWOOD JOUR CNTRPAPA JOHN'S #01012131.37 05/02/2017 65025 FOODPIZZA DURING KITCHEN FLOOR REPAIRJuly 24, 2017Page 9 of 15119 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017PRCS/FLEETWOOD JOUR CNTRPAPA JOHN'S #01012143.82 05/04/2017 65025 FOODPIZZA SUPPER DURING KITCHEN FLOOR REPAIRPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN89.95 05/10/2017 65025 FOODRCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN89.95 05/17/2017 65025 FOODRCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN89.95 05/24/2017 65025 FOODRCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN53.07 05/10/2017 65025 FOODRCC SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN59.48 05/24/2017 65025 FOODRCC SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN89.95 05/03/2017 65025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN63.82 05/03/2017 65025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN81.30 05/17/2017 65025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN60.63 05/24/2017 65110 REC PROGRAM SUPPLIESSENIOR FOOD SUPPLYPRCS/FLEETWOOD JOUR CNTRWALGREENS #26197.64 05/25/2017 65025 FOODSENIOR ICEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN122.82 05/25/2017 65110 REC PROGRAM SUPPLIESTHERMOMETERS FOR SUMMER FOOD REFRIGERATORSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN55.10 05/15/2017 65025 FOODYMCA BREAKFASTPRCS/LEVY SEN CNTRSQU SQ MESTAS MUSICAL706.52 05/15/2017 62507 FIELD TRIPSBALANCE DUE ON SENIOR TRIPPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT511.63 05/09/2017 62507 FIELD TRIPSBUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRCITADEL THEATRE COMPAN200.00 05/29/2017 62507 FIELD TRIPSDEPOSIT FOR SENIOR TRIPPRCS/LEVY SEN CNTRGFS STORE #1915116.21 05/04/2017 65025 FOODKITCHEN SUPPLIES FOR SENIOR PROGRAMPRCS/LEVY SEN CNTRGFS STORE #191548.42 05/15/2017 65025 FOODKITCHEN SUPPLIES FOR SENIOR PROGRAMPRCS/LEVY SEN CNTRDOLLARTREE27.50 05/24/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENIOR CRAFT CLASSPRCS/LEVY SEN CNTRNAEIR40.50 05/15/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES,GLOVES,PAINT BRUSHESPRCS/LEVY SEN CNTRBEST BUY 0000313723.99 05/01/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/LEVY SEN CNTROFFICEMAX/OFFICE DEPOT31.79 05/29/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIES, POSTER BOARDS, GLUE STICKSPRCS/LEVY SEN CNTRNAEIR44.75 05/19/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIES, TAPE, PENS,NOTEBOOKSPRCS/LEVY SEN CNTRTHE HOME DEPOT #190263.30 05/29/2017 65095 OFFICE SUPPLIESRECREATION SUPPLIES, FANS FOR CLASSROOMSPRCS/LEVY SEN CNTRPOWER SYSTEMS214.53 05/22/2017 65110 REC PROGRAM SUPPLIESFITNESS EQUIPMENT FOR CLASSESPRCS/LEVY SEN CNTRPOWER SYSTEMS84.19 05/22/2017 65110 REC PROGRAM SUPPLIESFITNESS EQUIPMENT FOR CLASSESPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS76.14 05/30/2017 65110 REC PROGRAM SUPPLIESPICKLEBALLSPRCS/LEVY SEN CNTRTVY SILVERSNEAKERS155.00 05/18/2017 65110 REC PROGRAM SUPPLIESSILVERSNEAKERS CHAIRSPRCS/LEVY SEN CNTRTARGET 0000927425.21 05/10/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIES, BATTERIESPRCS/LEVY SEN CNTRTARGET 0000927466.01 05/08/2017 65110 REC PROGRAM SUPPLIESSTORAGE TOTES FOR TABLECLOTHESPRCS/NOYES CNTRSP BELLA LUNA TOYS255.95 05/03/2017 65110 REC PROGRAM SUPPLIESARTS CAMP PLAY STANDSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS9.65 05/12/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS5.99 05/12/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS323.79 05/16/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTROTC BRANDS, INC.234.84 05/26/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS279.31 05/29/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTROTC BRANDS, INC.74.87 05/29/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS17.74 05/02/2017 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD ARTS SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT #190224.05 05/24/2017 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD PLANTING SUPPLIESPRCS/NOYES CNTRB&H PHOTO 800-606-696327.88 05/25/2017 65110 REC PROGRAM SUPPLIESMEDIA CAMP SUPPLIESPRCS/NOYES CNTRFACEBK V8N9GCEVN235.00 05/01/2017 62205 ADVERTISINGFACEBOOK BOOSTPRCS/NOYES CNTRSUBWAY 0346614125.00 05/29/2017 61510 HEALTH INSURANCEPUBLIC SERVICE WEEK LUNCHPRCS/NOYES CNTRTHE HOME DEPOT #190253.97 05/29/2017 65085 MINOR EQUIP & TOOLSSUPPLIES FOR 2ND FLOOR ART GALLERY AT NOYESPRCS/NOYES CNTRTHE HOME DEPOT #1902200.00 05/31/2017 62490 OTHER PROGRAM COSTSSUPPLIES TO BUILD SET FOR FLEETWOOD THEATRE PRODUCTIONPRCS/NOYES CNTRTHE HOME DEPOT #1902160.04 05/31/2017 65110 REC PROGRAM SUPPLIESSUPPLIES TO BUILD SET FOR FLEETWOOD THEATRE PRODUCTIONPRCS/RBT CROWN CNTRINTERNATIONAL TRANSACTION FEE7.08 05/31/2017 65110 REC PROGRAM SUPPLIESICE SKATING AIDSPRCS/RBT CROWN CNTRMOTION SPORTS AND SAFE885.00 05/31/2017 65110 REC PROGRAM SUPPLIESICE SKATING AIDSPRCS/RBT CROWN CNTRSUBWAY 0332240172.00 05/25/2017 65125 OTHER COMMODITIESLUNCH MAINTENANCE STAFF PUBLIC SERVICE WEEKPRCS/RBT CROWN CNTRVALLI PRODUCE36.97 05/25/2017 65125 OTHER COMMODITIESLUNCH MAINTENANCE STAFF PUBLIC SERVICE WEEKPRCS/RBT CROWN CNTRNRPA HOUSING230.34 05/22/2017 62295 TRAINING & TRAVELNRPA CONFERENCE HOUSINGPRCS/RBT CROWN CNTRCITY WELDING SALES & S26.40 05/17/2017 62245 OTHER EQ MAINTWELDING SERVICESPRCS/RBT CROWN CNTRTHE HOME DEPOT #190216.08 05/12/2017 65110 REC PROGRAM SUPPLIESWINDOW TINT FOR OFFICEPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS71.52 05/19/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/RBT CROWN CNTRENTRYEEZE175.00 05/17/2017 65110 REC PROGRAM SUPPLIESCOMPETITIONPRCS/RBT CROWN CNTRDOMINO'S 917590.11 05/04/2017 65110 REC PROGRAM SUPPLIESFOOD STAFF SET UP DAYPRCS/RBT CROWN CNTRTCT ANDERSON'S591.92 05/01/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRVOGUE FABRICS INC17.94 05/01/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRVOGUE FABRICS INC28.50 05/01/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRDANSCO29.99 05/02/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRWEISSMAN DESIGNS FOR D36.95 05/02/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRBLICK ART 800 447 189277.55 05/03/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRBLICK ART 800 447 189252.64 05/05/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRTHE HOME DEPOT #190250.78 05/05/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRREVDANCE/TENTH HOUSE58.50 05/05/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRTARGET 0000927438.97 05/08/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRSQ SQ KRPHOTOGS PHOT688.00 05/08/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRDANCEWEAR SOLUTIONS101.70 05/08/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRWEISSMAN DESIGNS FOR D-1244.25 05/16/2017 65110 REC PROGRAM SUPPLIESICE SHOW CREDITPRCS/RBT CROWN CNTRTHE HOME DEPOT #190212.63 05/01/2017 65110 REC PROGRAM SUPPLIESSUPPLIES ICE SHOWPRCS/RBT CROWN CNTR2017NATIONALTOI.COM806.00 05/01/2017 65110 REC PROGRAM SUPPLIESTOI COMPETITION FEESPRCS/RBT CROWN CNTRTARGET 00009274101.83 05/22/2017 65110 REC PROGRAM SUPPLIESBINDERS FOR CAMPSPRCS/RBT CROWN CNTRTARGET 0000927450.58 05/24/2017 65110 REC PROGRAM SUPPLIESBINDERS FOR PRESCHOOL MEMORY BOOKSPRCS/RBT CROWN CNTRTARGET 0001924084.73 05/08/2017 65110 REC PROGRAM SUPPLIESBOARD GAMES FOR CAMPSPRCS/RBT CROWN CNTRBLICK ART 800 447 189218.39 05/08/2017 65110 REC PROGRAM SUPPLIESCONSTRUCTION PAPER FOR PRESCHOOLPRCS/RBT CROWN CNTRGO BANANAS208.81 05/05/2017 62507 FIELD TRIPSFIELD TRIP FOR AFTER SCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #055871.98 05/02/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRGFS STORE #1915356.91 05/03/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRGFS STORE #1915141.77 05/08/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRGFS STORE #1915443.92 05/10/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #0558254.11 05/23/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #055842.22 05/24/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRGFS STORE #1915312.65 05/29/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRMCDONALD'S M6867 OF5.15 05/29/2017 65025 FOODHUMAN ERROR - REFUND ISSUEDJuly 24, 2017Page 10 of 15120 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017PRCS/RBT CROWN CNTRMCDONALD'S M6867 OF-5.15 05/29/2017 65025 FOODHUMAN ERROR - REFUND ISSUEDPRCS/RBT CROWN CNTRTHE SUPREME BURRITO 1165.00 05/04/2017 65025 FOODLUNCH FOR STAFF - TEACHER APPRECIATION WEEKPRCS/RBT CROWN CNTRWM SUPERCENTER #1998232.18 05/16/2017 65110 REC PROGRAM SUPPLIESMATERIALS FOR PRESCHOOL PROGRAMSPRCS/RBT CROWN CNTRWALGREENS #42189.28 05/25/2017 65110 REC PROGRAM SUPPLIESPHOTOS FOR PRESCHOOL MEMORY BOOKSPRCS/RBT CROWN CNTRTARGET 00009274-32.28 05/24/2017 65110 REC PROGRAM SUPPLIESPURCHASED WRONG SIZE BINDERS - ISSUED REFUNDPRCS/RBT CROWN CNTRWAL-MART #1998-2.21 05/18/2017 65110 REC PROGRAM SUPPLIESTAX CHARGED - ISSUED REFUNDPRCS/RBT CROWN CNTRWALGREENS #421889.98 05/12/2017 65110 REC PROGRAM SUPPLIESTHERMOMETERS FOR CHILD CARE PROGRAMSPRCS/RECREATIONLEMOI ACE HARDWARE23.17 05/31/2017 65110 REC PROGRAM SUPPLIESACETONE, CAULK GUN, SCREWDRIVER, NUTS & BOLTSPRCS/RECREATIONAMAZON MKTPLACE PMTS49.60 05/04/2017 62245 OTHER EQ MAINTBATTERIESPRCS/RECREATIONAMAZON.COM8.99 05/24/2017 62490 OTHER PROGRAM COSTSBATTERIESPRCS/RECREATIONHARBOR FREIGHT CATALOG527.99 05/12/2017 62490 OTHER PROGRAM COSTSBEACH BOAT TRAILERPRCS/RECREATIONTHE HOME DEPOT #1902269.00 05/29/2017 65045 LICENSING/REGULATORY SUPPLIESCHAINPRCS/RECREATIONAMAZON MKTPLACE PMTS50.89 05/18/2017 65110 REC PROGRAM SUPPLIESCOATED CABLEPRCS/RECREATIONTHE HOME DEPOT #1902206.87 05/24/2017 65045 LICENSING/REGULATORY SUPPLIESCONCRETE, CHAIN PLIERS, PAPERTOWELSPRCS/RECREATIONAMAZON.COM9.89 05/31/2017 62490 OTHER PROGRAM COSTSCONESPRCS/RECREATIONAMAZON.COM12.14 05/18/2017 65110 REC PROGRAM SUPPLIESCONTACT CEMENTPRCS/RECREATIONAMAZON.COM38.68 05/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDESK CARTPRCS/RECREATIONAMAZON MKTPLACE PMTS15.00 05/18/2017 65110 REC PROGRAM SUPPLIESFERRULESPRCS/RECREATIONTHE HOME DEPOT #1902126.64 05/01/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLOOR MATS AND WASTE CANSPRCS/RECREATIONMCMASTER-CARR111.89 05/24/2017 65045 LICENSING/REGULATORY SUPPLIESGALVANIZED S-HOOKS FOR BUOYSPRCS/RECREATIONLEMOI ACE HARDWARE5.58 05/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALGALVANIZED S-HOOKS FOR BUOYSPRCS/RECREATIONAMAZON.COM7.67 05/15/2017 65085 MINOR EQUIP & TOOLSHEAVY WIRE CUTTERPRCS/RECREATIONAMAZON.COM9.99 05/30/2017 62490 OTHER PROGRAM COSTSKEY TAGSPRCS/RECREATIONAMAZON MKTPLACE PMTS26.49 05/31/2017 65110 REC PROGRAM SUPPLIESLANYARDSPRCS/RECREATIONAMAZON.COM4.79 05/02/2017 65110 REC PROGRAM SUPPLIESLOCKTITEPRCS/RECREATIONB&H PHOTO 800-606-696118.85 05/02/2017 65110 REC PROGRAM SUPPLIESMEGAPHONESPRCS/RECREATIONAMAZON MKTPLACE PMTS29.95 05/31/2017 65085 MINOR EQUIP & TOOLSMIXING CUPSPRCS/RECREATIONAMAZON.COM62.34 05/17/2017 65110 REC PROGRAM SUPPLIESPADLOCKSPRCS/RECREATIONLEMOI ACE HARDWARE47.35 05/26/2017 65085 MINOR EQUIP & TOOLSPARACORD AND DRILL BITSPRCS/RECREATIONTHE HOME DEPOT #1902121.80 05/25/2017 65110 REC PROGRAM SUPPLIESPVC PIPE CONCRETEPRCS/RECREATIONAMAZON MKTPLACE PMTS48.82 05/18/2017 62245 OTHER EQ MAINTREPLACEMENT (VANDALISM) WHIP ANTENNAPRCS/RECREATIONSCHOOL OUTFITTERS611.03 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTABLESPRCS/RECREATIONADMIT ONE PRODUCTS181.97 05/08/2017 65045 LICENSING/REGULATORY SUPPLIESTICKETS FOR NUPRCS/RECREATIONKWIK TEK, INC.591.93 05/29/2017 65110 REC PROGRAM SUPPLIESTUBES AND TUBE REPLACEMENTSPRCS/RECREATIONDISCOUNT TWO WAY RADIO995.00 05/02/2017 65110 REC PROGRAM SUPPLIESTWO WAY RADIOSPRCS/RECREATIONAMAZON MKTPLACE PMTS179.90 05/15/2017 65110 REC PROGRAM SUPPLIESUMBRELLASPRCS/RECREATIONAMERICAN LIFEGUARD PRO366.77 05/29/2017 65110 REC PROGRAM SUPPLIESWHISTLESPRCS/RECREATIONAMAZON MKTPLACE PMTS11.89 05/22/2017 65110 REC PROGRAM SUPPLIESZIPTOP BAGSPRCS/RECREATIONVALLI PRODUCE4.07 05/29/2017 65025 FOODEXTRA PACKAGE OF VEGGIE HOT DOGS FOR PENNY PARK OPENING EVENTPRCS/RECREATIONNRPA HOUSING230.34 05/22/2017 62295 TRAINING & TRAVELHOUSING FEE FOR NATIONAL PARKS AND RECREATION CONFERENCE/SEPT 2017 FOR BOB DORNEKERPRCS/RECREATIONNRPA HOUSING230.34 05/22/2017 62295 TRAINING & TRAVELHOUSING FEE FOR NATIONAL PARKS AND RECREATION CONFERENCE/SEPT 2017FOR MELISSA PARKERPRCS/RECREATIONWWW.NEWEGG.COM261.99 05/31/2017 65110 REC PROGRAM SUPPLIESPORTABLE ICE CONDITIONING UNIT TO BE USED DURING CAMP AT THE BAKER PARK FIELD HOUSEPRCS/RECREATIONHOCKEYTRON1320.00 05/01/2017 62490 OTHER PROGRAM COSTSHOCKEY JERSEYS FOR RC EDGE PROGRAMPRCS/RECREATIONEPIC SPORTS, INC.175.65 05/15/2017 65110 REC PROGRAM SUPPLIESNEW BASKETBALL RIM AND PARTSPRCS/RECREATIONOFFICEMAX/OFFICE DEPOT12.00 05/08/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/RECREATIONUNITED 01623486783472446.40 05/22/2017 62295 TRAINING & TRAVELAIRFARE TO ATTEND NAT'L PARK AND RECREATION CONFERENCE - ANN MARIEPRCS/RECREATIONUNITED 01623486783461446.40 05/22/2017 62295 TRAINING & TRAVELAIRFARE TO ATTEND NAT'L PARK AND RECREATION CONFERENCE - ERIKAPRCS/RECREATIONUNITED 01623486783450446.40 05/22/2017 62295 TRAINING & TRAVELAIRFARE TO ATTEND NAT'L PARK AND RECREATION CONFERENCE - KARENPRCS/RECREATIONUNITED 01623486783446446.40 05/22/2017 62295 TRAINING & TRAVELAIRFARE TO ATTEND NAT'L PARK AND RECREATION CONFERENCE - MATT- TO BE REIMBURSED BY EEAPRCS/RECREATIONUNITED 01623486783483446.40 05/22/2017 62295 TRAINING & TRAVELAIRFARE TO ATTEND NAT'L PARK AND RECREATION CONFERENCE - MELISSAPRCS/RECREATIONILLINOIS PARK RECREAT5.00 05/10/2017 62295 TRAINING & TRAVELFEE FOR CONTINUING EDUCATION UNIT (CEU)PRCS/RECREATIONILLINOIS PARK RECREAT5.00 05/10/2017 62295 TRAINING & TRAVELFEE FOR CONTINUING EDUCATION UNIT (CEU)PRCS/RECREATIONSYSTEMATIC ART355.09 05/25/2017 65110 REC PROGRAM SUPPLIESGALLERY HANGING SYSTEM AT NOYES ART GALLERYPRCS/RECREATIONSYSTEMATIC ART2668.78 05/25/2017 65110 REC PROGRAM SUPPLIESGALLERY HANGING SYSTEM AT NOYES ART GALLERYPRCS/RECREATIONSYSTEMATIC ART173.25 05/17/2017 65110 REC PROGRAM SUPPLIESHANGING SYSTEM AT NOYES ART GALLERYPRCS/RECREATIONNRPA HOUSING230.34 05/22/2017 62295 TRAINING & TRAVELHOUSING FOR NAT'L PARK AND RECREATION CONFERENCE - KARENPRCS/RECREATIONNRPA HOUSING230.34 05/22/2017 62295 TRAINING & TRAVELHOUSING FOR NAT'L PARK AND RECREATION CONFERENCE TO BE REIMBURSED BY EEAPRCS/RECREATIONNRPA-CONGRESS535.00 05/22/2017 62295 TRAINING & TRAVELREGISTRATION FOR THE NAT'L PARK AND RECREATION CONFERENCEPRCS/RECREATIONNRPA-CONGRESS535.00 05/22/2017 62295 TRAINING & TRAVELREGISTRATION FOR THE NAT'L PARK AND RECREATION CONFERENCE - MATT - TO BE REIMBURSED BY EEAPRCS/RECREATIONUS CASINO RENTALS LLC750.00 05/16/2017 62375 RENTALSRENTAL OF CASINO TABLE GAME AND 2 DEALERS FOR THE FLEETWOOD SENIOR'S MOTOWN PARTYPRCS/RECREATIONNRPA HOUSING230.34 05/22/2017 62295 TRAINING & TRAVELHOTEL DEPOSIT FOR NAT'L PARK & RECREATION CONFERENCEPRCS/RECREATIONHK TRAVEL CENTRES9.05 05/04/2017 62295 TRAINING & TRAVELMEAL AT ICE RINK SITE VISIT IN TORONTOPRCS/RECREATIONTHE PARAMOUNT16.59 05/24/2017 62295 TRAINING & TRAVELMEAL AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONSTARUBUCKS H13202516173.18 05/25/2017 62295 TRAINING & TRAVELMEAL AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONYANKEE LOBSTER52.93 05/26/2017 62295 TRAINING & TRAVELMEAL AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONPARK PLAZA HOTEL BOSTO26.75 05/29/2017 62295 TRAINING & TRAVELMEAL AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONZOOT S CAF ORD2263557712.34 05/03/2017 62295 TRAINING & TRAVELMEAL DURING ICE RINK SITE VISIT IN TORONTOPRCS/RECREATIONCAMBRIDGE NORTH HK TRA7.30 05/04/2017 62295 TRAINING & TRAVELMEAL DURING ICE RINK SITE VISIT IN TORONTOJuly 24, 2017Page 11 of 15121 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017PRCS/RECREATIONNRPA-CONGRESS535.00 05/22/2017 62295 TRAINING & TRAVELREGISTRATION FOR NAT'L PARK & RECREATION ASSOCIATION CONFERENCE (ANN MARIE)PRCS/RECREATIONNRPA-CONGRESS535.00 05/22/2017 62295 TRAINING & TRAVELREGISTRATION FOR NAT'L PARK & RECREATION ASSOCIATION CONFERENCE (BOB)PRCS/RECREATIONNRPA-CONGRESS610.00 05/22/2017 62295 TRAINING & TRAVELREGISTRATION FOR NAT'L PARK & RECREATION ASSOCIATION CONFERENCE (LAWRENCE)PRCS/RECREATIONNRPA-CONGRESS535.00 05/22/2017 62295 TRAINING & TRAVELREGISTRATION FOR NAT'L PARK & RECREATION ASSOCIATION CONFERENCE (MELISSA)PRCS/RECREATIONINTERNATIONAL TRANSACTION FEE.09 05/04/2017 62295 TRAINING & TRAVELTRANSACTION FEE WHILE AT ICE RINK SITE VISIT IN TORONTOPRCS/RECREATIONINTERNATIONAL TRANSACTION FEE.07 05/04/2017 62295 TRAINING & TRAVELTRANSACTION FEE WHILE AT ICE RINK SITE VISIT IN TORONTOPRCS/RECREATIONAMERICAN TAXI DISPATCH31.00 05/24/2017 62295 TRAINING & TRAVELTRANSPORTATION AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONLYFT RIDE TUE 10AM28.61 05/25/2017 62295 TRAINING & TRAVELTRANSPORTATION AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONLYFT RIDE THU 3PM34.28 05/26/2017 62295 TRAINING & TRAVELTRANSPORTATION AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONAMERICAN TAXI DISPATCH31.00 05/26/2017 62295 TRAINING & TRAVELTRANSPORTATION AT THE COLLECTIVE IMPACT CONVENING IN BOSTONPRCS/RECREATIONAMERICAN TAXI DISPATCH31.00 05/02/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR ICE RINK SITE VISIT IN TORONTOPRCS/RECREATIONAMERICAN TAXI DISPATCH31.00 05/04/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR ICE RINK SITE VISIT IN TORONTOPRCS/RECREATIONUNITED 0162926178934119.00 05/04/2017 62295 TRAINING & TRAVELTRANSPORTATION FOR ICE RINK SITE VISIT IN TORONTOPRCS/RECREATIONAMERICAN 0010650840411181.76 05/22/2017 62295 TRAINING & TRAVELTRAVEL FOR THE NAT'L RECREATION & PARK ASSOC CONFERENCEPRCS/RECREATIONAMERICAN 00121293433984346.41 05/22/2017 62295 TRAINING & TRAVELTRAVEL FOR THE NAT'L RECREATION & PARK ASSOC CONFERENCEPRCS/RECREATION22 - LOU MALNATIS PIZZ274.40 05/15/2017 65025 FOODCATERED FOOD FOR ATHLETE PARTYPRCS/RECREATIONOFFICE DEPOT #51099.96 05/15/2017 65110 REC PROGRAM SUPPLIESDVDS AND LABELS FOR SPECIAL OLYMPICS ATHLETE VIDEOPRCS/RECREATION837 - BRUNSWICK ZONE -256.00 05/15/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A2.00 05/03/2017 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A2.00 05/10/2017 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A1.00 05/17/2017 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCITY OF EVANSTON PAY A2.00 05/24/2017 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONJEWEL #348783.67 05/15/2017 65025 FOODSODA, ICE , CHICKEN FOR ATHLETE PARTYPRCS/RECREATIONJEWEL #342838.95 05/02/2017 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONJEWEL #342852.96 05/09/2017 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONJEWEL #342860.89 05/16/2017 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONJEWEL #342850.81 05/23/2017 65025 FOODSUPPLIES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONJEWEL #342822.83 05/05/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENSORY PROGRAMPRCS/RECREATIONJEWEL #342810.05 05/12/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENSORY PROGRAMPRCS/RECREATIONJEWEL #342811.72 05/19/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENSORY PROGRAMPRCS/RECREATIONTARGET 0000927413.90 05/26/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENSORY PROGRAMPRCS/RECREATIONTHE HOME DEPOT #19025.48 05/01/2017 65050 BUILDING MAINTENANCE MATERIALSHELF FOR THE PODIUM.PRCS/RECREATIONA-1 VACUUM SERVICE CO120.67 05/05/2017 65040 JANITORIAL SUPPLIESVACUUM CLEANER.PRCS/RECREATIONDOLLARTREE23.00 05/12/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR MOTHERS' DAY CRAFT AT THE SPUD CLUB AT THE FARMERS' MARKETPRCS/RECREATIONOTC BRANDS, INC.63.85 05/04/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE SPUD CLUB AT THE FARMERS' MARKETPRCS/RECREATIONOTC BRANDS, INC.66.96 05/19/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE SPUD CLUB AT THE FARMERS' MARKETPRCS/RECREATIONMAKEITBETTER.NET23.00 05/31/2017 62205 ADVERTISINGFARMERS' MARKET SIGNAGEPRCS/RECREATIONLEMOI ACE HARDWARE19.96 05/31/2017 65110 REC PROGRAM SUPPLIESFLEETWOOD THEATER SUPPLIES (TIM RHOZE NEEDED TO BORROW MY CHARGE CARD FOR THIS PURCHASE)PRCS/RECREATIONGBC ECOMMERCE133.78 05/12/2017 65095 OFFICE SUPPLIESLAMINATE SUPPLIES FOR THE LAMINATORPRCS/RECREATIONDOLLARTREE19.00 05/15/2017 65110 REC PROGRAM SUPPLIESMOTHERS DAY CRAFT AT THE SPUD CLUB AT THE FARMERS' MARKETPRCS/RECREATIONVALLI PRODUCE1.89 05/12/2017 65110 REC PROGRAM SUPPLIESPAPER BAGS FOR MOTHER'S DAY CRAFT AT THE SPUD CLUBPRCS/RECREATIONKARDWELL INTERNATIONAL188.50 05/10/2017 65110 REC PROGRAM SUPPLIESPLASTIC TOKENS/PRINTING FOR THE SNAP PROGRAM AT THE FARMERS' MARKETPRCS/RECREATIONCVS/PHARMACY #0876022.30 05/29/2017 65025 FOODPUBLIC SERVICE WEEK LUNCHEONPRCS/RECREATION22 - EC - LOU MALNATIS188.15 05/29/2017 65025 FOODPUBLIC SERVICE WEEK LUNCHEONPRCS/RECREATIONOFFICE DEPOT #51044.53 05/05/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE SPUD CLUB AT THE FARMERS' MARKETPRCS/RECREATIONHOBBY-LOBBY #018425.57 05/18/2017 65110 REC PROGRAM SUPPLIESTENT DECORATIONS AT THE FARMERS' MARKETPRCS/RECREATIONAMAZON MKTPLACE PMTS39.58 05/09/2017 65110 REC PROGRAM SUPPLIESWEIGHT BAGS FOR TENTS AT THE FARMERS' MARKETPRCS/RECREATIONWWW.NEWEGG.COM14.53 05/29/2017 65110 REC PROGRAM SUPPLIESCABLE FOR RECTRAC POS SYSTEMPRCS/RECREATIONWWW.NEWEGG.COM36.98 05/26/2017 65110 REC PROGRAM SUPPLIESCASE FOR CITY OWNED IPADPRCS/RECREATIONWWW.NEWEGG.COM39.99 05/26/2017 65110 REC PROGRAM SUPPLIESCASE FOR CITY OWNED IPADPRCS/RECREATIONWWW.NEWEGG.COM196.46 05/29/2017 65110 REC PROGRAM SUPPLIESCASH DRAWER FOR RECTRAC POS SYSTEMPRCS/RECREATIONWWW.NEWEGG.COM56.74 05/18/2017 65125 OTHER COMMODITIESMONITOR STANDS FOR BEACH OFF RECTRAC SYSTEMPRCS/RECREATIONADORAMA INC77.49 05/26/2017 65110 REC PROGRAM SUPPLIESRIBBON FOR RECTRAC PASS SYSTEMPRCS/RECREATIONWWW.NEWEGG.COM60.69 05/26/2017 65110 REC PROGRAM SUPPLIESSTAND FOR RECTRAC CREDIT CARD PERIPHERAL DEVICEPRCS/RECREATIONCOOK CNTY CLK ETHICS L16.24 05/04/2017 62360 MEMBERSHIP DUESSTATEMENT OF ECONOMIC INTEREST FILINGPRCS/RECREATIONTARGET 0000927414.99 05/05/2017 65125 OTHER COMMODITIESSUPPLIES FOR WOMENS BATHROOMPRCS/RECREATIONOFFICE DEPOT #51054.27 05/25/2017 65110 REC PROGRAM SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONMEZZA 22224.96 05/01/2017 62295 TRAINING & TRAVELPER DEIM FOOD FOR ATTENDING FAIR TRADE SHOWPRCS/RECREATIONCAFFE BACCI - N LASALL26.86 05/05/2017 62295 TRAINING & TRAVELPER DEIM FOOD SCOUTING ARTIST FROM ART SHOWPRCS/RECREATIONFRESHII CITICORP15.97 05/01/2017 62295 TRAINING & TRAVELPER DIEM FOOD SCOUTING ARTIST FROM ART SHOWPRCS/RECREATIONDUNKIN #306605 Q354.38 05/05/2017 62295 TRAINING & TRAVELPER DIEM FOOD SCOUTING ARTIST FROM SHOWPRCS/RECREATIONTRADER JOE'S #702 QPS20.85 05/11/2017 66040 GENERAL ADMINISTRATIONREFRESHMENTS FOR NOYES GALLERY RECEPTIONPRCS/RECREATIONTHE COPY ROOM, INC80.00 05/15/2017 62210 PRINTINGSTARLIGHT CONCERT POSTERSPRCS/RECREATIONHOMEDEPOT.COM59.94 05/19/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FESTIVALPRCS/RECREATIONHOMEDEPOT.COM42.63 05/22/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FESTIVALPRCS/RECREATIONMETRA MOBILE10.50 05/05/2017 62295 TRAINING & TRAVELTRANSPORTATION TO ART SHOWPRCS/RECREATIONMETRA MOBILE5.25 05/05/2017 62295 TRAINING & TRAVELTRANSPORTATION TO ART SHOWJuly 24, 2017Page 12 of 15122 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017PRCS/RECREATIONMETRA MOBILE5.25 05/05/2017 62295 TRAINING & TRAVELTRANSPORTATION TO ART SHOWPRCS/RECREATIONWAL-MART #281633.25 05/26/2017 65095 OFFICE SUPPLIESFRAMES FOR COMMUNITY CENTER RULESPRCS/RECREATIONWM SUPERCENTER #199849.35 05/26/2017 65095 OFFICE SUPPLIESFRAMES FOR COMMUNITY CENTER RULESPRCS/RECREATION837 - BRUNSWICK ZONE -232.00 05/01/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION837 - BRUNSWICK ZONE -224.00 05/08/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION837 - BRUNSWICK ZONE -256.00 05/22/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL1.85 05/01/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL1.10 05/03/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL1.35 05/08/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL1.35 05/08/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL.60 05/11/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL.60 05/12/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL1.35 05/15/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL.60 05/15/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL2.35 05/25/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL1.35 05/26/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON COLLE40.00 05/15/2017 62490 OTHER PROGRAM COSTSPARKINGPRCS/YOUTH ENGAGEMENT1603 ORRINGTON8.00 05/17/2017 62490 OTHER PROGRAM COSTSPARKING ECONOMIC DEVELOPMENT MEETINGPRCS/YOUTH ENGAGEMENTPANINO'S PIZZERIA OR45.88 05/08/2017 62490 OTHER PROGRAM COSTSYOUTH AND YOUNG ADULT OUTREACH CONFLICT RESOLUTIONPRCS/YOUTH ENGAGEMENTUS CONF OF MAYORS907.50 05/04/2017 62490 OTHER PROGRAM COSTSYOUTH AND YOUNG ADULT WORKFORCE DEVELOPMENTPRCS/YOUTH ENGAGEMENT4TE ILSECOFSTATESFEE D1.65 05/01/2017 62490 OTHER PROGRAM COSTSYOUTH AND YOUNG ADULT WORKFORCE TRAININGPRCS/YOUTH ENGAGEMENT4TE ILSECRETARYOFSTATE70.00 05/01/2017 62490 OTHER PROGRAM COSTSYOUTH AND YOUNG ADULT WORKFORCE TRAININGPRCS/YOUTH ENGAGEMENTSQU SQ EVANSTON CHICK96.12 05/24/2017 65025 FOODHAVEN BOYS GROUP END OF YEAR MEETINGPRCS/YOUTH ENGAGEMENTSQU SQ EVANSTON CHICK110.05 05/25/2017 65025 FOODHAVEN END OF YEAR GIRLS GROUP MEETINGPRCS/YOUTH ENGAGEMENTPOTBELLY #4481.15 05/29/2017 65025 FOODMENTAL HEALTH AWARENESS WORKSHOP MEETING LUNCHPRCS/YOUTH ENGAGEMENTSPOTHERO 844-324-77688.00 05/29/2017 62295 TRAINING & TRAVELPARKING FOR MENTAL HEALTH WORKSHOP TRAININGPRCS/YOUTH ENGAGEMENTPARKINGMETER4 877242798.00 05/29/2017 62295 TRAINING & TRAVELPARKING FOR MENTAL HEALTH WORKSHOP TRAININGPRCS/YOUTH ENGAGEMENTPARK CHICAGO MOBILE20.00 05/15/2017 62295 TRAINING & TRAVELPARKING FOR MSYEP MENTAL HEALTH WORKSHOP TRAININGPUBLIC WORKS AGENCY ADMINDISCOUNTMUGS.COM259.56 05/05/2017 65090 SAFETY EQUIPMENTEMPLOYEE RECOGNITION MUGS.PUBLIC WORKS/ ENG INFCSI 123SIGNUP - CUSTOM40.00 05/17/2017 62295 TRAINING & TRAVELAMERICAN SOCIETY OF PROFESSIONAL ENGINEERS - MWRDGC PRESENTATIONPUBLIC WORKS/ ENG INFPANINO'S PIZZERIA OR217.62 05/08/2017 62295 TRAINING & TRAVELCAPITAL PLANNING/ENGINEERING TRAININGPUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS245.00 05/05/2017 62295 TRAINING & TRAVELCONFERENCE REGISTRATION FOR CP/ENG STAFFPUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS70.00 05/05/2017 62295 TRAINING & TRAVELCONFERENCE REGISTRATION FOR CP/ENG STAFFPUBLIC WORKS/ ENG INFAMAZON MKTPLACE PMTS79.69 05/01/2017 65095 OFFICE SUPPLIESLAPTOP CASES FOR PROJECT MANAGERSPUBLIC WORKS/ ENG INFPARK ONE 525 S WABASH10.00 05/18/2017 62295 TRAINING & TRAVELPARKING FEE FOR MEETINGPUBLIC WORKS/ ENG INFAMAZON MKTPLACE PMTS23.67 05/25/2017 62295 TRAINING & TRAVELPWA PICNIC SUPPLIESPUBLIC WORKS/ ENG INFAMAZON MKTPLACE PMTS64.05 05/25/2017 62295 TRAINING & TRAVELPWA PICNIC SUPPLIESPUBLIC WORKS/ ENG INFWWW.NORTHERNSAFETY.COM68.71 05/16/2017 65090 SAFETY EQUIPMENTSAFETY HELMETSPUBLIC WORKS/ ENG INFFULLIFE SAFETY CENTER234.30 05/01/2017 62295 TRAINING & TRAVELSAFETY JACKETS FOR CARY AND DANIELSPUBLIC WORKS/ ENG INFNORSHORE CAB42.00 05/02/2017 62295 TRAINING & TRAVELTRAVEL EXPENSE - ROBERT CROWN TRIPPUBLIC WORKS/ ENG INFTAXI SVC CHICAGO57.60 05/04/2017 62295 TRAINING & TRAVELTRAVEL EXPENSE - ROBERT CROWN TRIPPUBLIC WORKS/ ENG INFTRIBUNE PUBLISHING COM102.98 05/29/2017 65515 OTHER IMPROVEMENTS2017 SPECIAL ASSESMENT COURT HEARING NOTICE PROJECT#417017PUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS40.00 05/08/2017 62295 TRAINING & TRAVELAPWA LUNCHEON REGISTRATION FOR MOYANO AND BIGGSPUBLIC WORKS/ ENG INFGOVERNMENT CENTER SELF38.00 05/22/2017 62295 TRAINING & TRAVELPARKING FOR APWA LUNCHEONPUBLIC WORKS/ ENG INFQUARTET DIGITAL PRINTI246.58 05/18/2017 62145 ENGINEERING SERVICESROBERT CROWN PUBLIC MEETING POST CARD PRINTING PROJECT# 616017PUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS21.90 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAERATOR PARTSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190258.01 05/17/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEBOLTS SCREWS AND SUPPLIESPUBLIC WORKS/ ENVIR SVCSBUMPER TO BUMPER EVANS23.25 05/31/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER MAINTENANCE SUPPLIESPUBLIC WORKS/ ENVIR SVCSREINDERS - SUSSEX CS37.68 05/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS16.99 05/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER PARTSPUBLIC WORKS/ ENVIR SVCSREINDERS - SUSSEX CS112.29 05/09/2017 65085 MINOR EQUIP & TOOLSMOWER PARTSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190262.60 05/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER REPLACEMENT PARTSPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI74.00 05/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMOWER TIREPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI77.38 05/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSAFETY DRAIN TANKPUBLIC WORKS/ ENVIR SVCSULINE SHIP SUPPLIES-207.53 05/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSAFETY SUPPLIES/GLOVESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190234.93 05/29/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHOP TOOL AND SUPPLIESPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS244.99 05/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL ENGINE PARTSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS53.78 05/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL POWER EQ. PARTSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS11.98 05/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL POWER EQ. PARTSPUBLIC WORKS/ ENVIR SVCSREINDERS - SUSSEX CS202.08 05/11/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS20.37 05/24/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902112.68 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTOOLS AND SUPPLIESPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI57.14 05/08/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTOOLS/SUPPLIESPUBLIC WORKS/ ENVIR SVCSAMZ SMART SIGN57.90 05/31/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTRUCK WORK SIGNAGEPUBLIC WORKS/ ENVIR SVCSARLINGTON POWER EQUIPM470.32 05/15/2017 65085 MINOR EQUIP & TOOLSBLOWER, MISC SUPPLIESPUBLIC WORKS/ ENVIR SVCSUSPS PO 16262202046.59 05/29/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSDD/BR #338026 Q3576.96 05/17/2017 62295 TRAINING & TRAVELCOFFEE AND DONUTS FOR CREW DURING STORMPUBLIC WORKS/ ENVIR SVCSTREE STUFF.COM953.10 05/10/2017 65085 MINOR EQUIP & TOOLSFALL ARREST, SIGNAGE, CLIMBING EQUIPMENTPUBLIC WORKS/ ENVIR SVCSJIMMY JOHNS - 44 - MOT119.39 05/19/2017 62295 TRAINING & TRAVELLUNCH DURING STORM WORK FOR CREWPUBLIC WORKS/ ENVIR SVCSJIMMY JOHNS # 44 - EC296.93 05/17/2017 62295 TRAINING & TRAVELLUNCH FOR DREW DURING TESTINGPUBLIC WORKS/ ENVIR SVCSHOUSE OF RENTAL-4.19 05/10/2017 65085 MINOR EQUIP & TOOLSREFUND OF TAXPUBLIC WORKS/ ENVIR SVCSAHLBORN EQUIPMENT, INC199.03 05/08/2017 65090 SAFETY EQUIPMENTSAFETY EQUIPMENTPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902114.25 05/15/2017 65085 MINOR EQUIP & TOOLSSHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCSHOUSE OF RENTAL330.89 05/03/2017 62415 DEBRIS REMOVAL CONTRACTUALSTUMP GRINDER RENTALPUBLIC WORKS/ ENVIR SVCSUNIVERSITY OF ILLINOIS50.00 05/05/2017 62295 TRAINING & TRAVELTESTING FEES FOR PESTICIDE APPLICATORPUBLIC WORKS/ ENVIR SVCSARLINGTON POWER EQUIPM949.00 05/31/2017 65005 LANDSCAPE MATERIALSTREE WATERING BAGSPUBLIC WORKS/ ENVIR SVCSJEWEL #342820.13 05/17/2017 62295 TRAINING & TRAVELWATER FOR CREW DURING STORMPUBLIC WORKS/ ENVIR SVCSUSPS PO 162622020413.18 05/08/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSUSPS PO 16262202026.59 05/09/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902-13.83 05/22/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEACCIDENTAL TAX REFUNDJuly 24, 2017Page 13 of 15123 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017PUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #19026.98 05/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBATTERIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190219.70 05/08/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEBATTING CAGE CLIPSPUBLIC WORKS/ ENVIR SVCSANTONS GREENHOUSES AND81.40 05/22/2017 65515 OTHER IMPROVEMENTSCHI-CAL PROJECTPUBLIC WORKS/ ENVIR SVCSINT IN EVANSTON ORGAN63.00 05/08/2017 65005 LANDSCAPE MATERIALSCOMPOSTPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190224.56 05/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDRAIN PUMPPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902150.00 05/25/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEEQ RENTAL DEPOSITPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902150.00 05/26/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEEQ. RENTAL DEPOSITPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902-108.20 05/25/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEEQ. RENTAL DEPOSIT REFUNDPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902-86.39 05/26/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEEQ. RENTAL DEPOSIT REFUNDPUBLIC WORKS/ ENVIR SVCSINT IN EVANSTON ORGAN54.00 05/03/2017 65005 LANDSCAPE MATERIALSJAMES PARK PATH SCREENINGSPUBLIC WORKS/ ENVIR SVCSINT IN EVANSTON ORGAN36.00 05/03/2017 65005 LANDSCAPE MATERIALSJAMES PARK PATH SCREENINGSPUBLIC WORKS/ ENVIR SVCSMENARDS MORTON GROVE I114.93 05/05/2017 65085 MINOR EQUIP & TOOLSKNEE PADSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190238.07 05/25/2017 62199 PRK MAINTENANCE & FURNITUR REPLACELAKEFRONT WALKWAY SUPPLIESPUBLIC WORKS/ ENVIR SVCSURHAUSEN GREENHOUSES I465.78 05/16/2017 65005 LANDSCAPE MATERIALSLEVY PLANTINGSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190216.48 05/08/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEMASON CRACK SEALPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190223.87 05/12/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEMASON CRACK SEALPUBLIC WORKS/ ENVIR SVCSOBRILL COMPANY74.00 05/10/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEMETAL TIESPUBLIC WORKS/ ENVIR SVCSOFFICE DEPOT #510227.96 05/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALOFFICE SUPPLIESPUBLIC WORKS/ ENVIR SVCSINT IN EVANSTON ORGAN162.00 05/24/2017 65005 LANDSCAPE MATERIALSPLAY GROUND SANDPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190216.73 05/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPUMP FITTINGSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190211.96 05/15/2017 65005 LANDSCAPE MATERIALSSOD FOR PORTER PARKPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190259.80 05/29/2017 65005 LANDSCAPE MATERIALSSOD JAMES PARKPUBLIC WORKS/ ENVIR SVCSINT IN EVANSTON ORGAN81.00 05/15/2017 65005 LANDSCAPE MATERIALSSOUTHWEST SANDPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #190221.12 05/15/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPRAY PUMP KITPUBLIC WORKS/ ENVIR SVCSANTONS GREENHOUSES AND90.00 05/17/2017 65005 LANDSCAPE MATERIALSTWIGGS PLANTINGSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902152.10 05/22/2017 62199 PRK MAINTENANCE & FURNITUR REPLACEWATERING HOSESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902256.46 05/08/2017 65115 TRAFFIC CONTROL SUPPLIESHAND TOOLS AND ANCHORING ADHESIVEPUBLIC WORKS/ OPER MAINCONNEXION1213.22 05/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSAFETY HARNESSES & LIFE LINESPUBLIC WORKS/ OPER MAINCONNEXION780.00 05/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BALLAST KITSPUBLIC WORKS/ OPER MAINCONNEXION660.00 05/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BALLAST KITSPUBLIC WORKS/ OPER MAINALLEGRA MARKETING PR-30.00 05/08/2017 65085 MINOR EQUIP & TOOLSCREDIT FOR CONSTRUCTION SIGNSPUBLIC WORKS/ OPER MAINTHORNTONS #312-50.15 05/02/2017 65085 MINOR EQUIP & TOOLSCREDIT FOR GAS PURCHASEPUBLIC WORKS/ OPER MAINOFFICE DEPOT #51089.97 05/25/2017 65095 OFFICE SUPPLIESFAX MACHINE CARTRIDGEPUBLIC WORKS/ OPER MAINTHORNTONS #31250.15 05/01/2017 65085 MINOR EQUIP & TOOLSGAS PURCHASEPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #190218.64 05/29/2017 65085 MINOR EQUIP & TOOLSHARDWARE TO INSTALL SAFETY STICKERSPUBLIC WORKS/ OPER MAINOFFICEMAX/OFFICE DEPOT23.27 05/12/2017 65095 OFFICE SUPPLIESOFFICE PRODUCTSPUBLIC WORKS/ OPER MAINOFFICE DEPOT #51064.96 05/25/2017 65095 OFFICE SUPPLIESOFFICE PRODUCTS FOP PEDRO ULLOAPUBLIC WORKS/ OPER MAINSMARTSIGN357.00 05/19/2017 65090 SAFETY EQUIPMENTSAFETY STICKERS FOR CITY VEHICLESPUBLIC WORKS/ OPER MAINTRIPLE CROWN PRODUCTS72.42 05/22/2017 65090 SAFETY EQUIPMENTSAFETY VESTS FOR PWAPUBLIC WORKS/ OPER MAINOFFICEMAX/OFFICEDEPOT6100.89 05/02/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAINLEMOI ACE HARDWARE19.96 05/19/2017 65085 MINOR EQUIP & TOOLSRING KEY FLOAT LAKE DREDGINGPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING270.00 05/04/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING495.00 05/11/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING495.00 05/18/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSSAND MIX ASPHALTPUBLIC WORKS/ OPER MAINSQU SQ AMERICAN PUBLI250.00 05/25/2017 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ OPER MAINSQU SQ AMERICAN PUBLI150.00 05/26/2017 62295 TRAINING & TRAVELTRAININGPUBLIC WORKS/ OPER MAINACCUWEATHER INC69.95 05/31/2017 62509 SERVICE AGREEMENTS/CONTRACTSMONTHLY WEATHER SERVICE - JUNE 2017PUBLIC WORKS/ OPER MAINACCUWEATHER INC69.95 05/01/2017 62509 SERVICE AGREEMENTS/CONTRACTSMONTHLY WEATHER SERVICE - MAY 2017PUBLIC WORKS/ OPER MAINCITY OF EVANSTON PAY A2.00 05/22/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSPARKING FEEPUBLIC WORKS/ OPER MAINOMNI LABELS FOLDERS168.32 05/25/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSCORRECTED LABELS FOR RECYCLING BROCHUREPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #190227.94 05/25/2017 65625 FURNITURES AND FIXTURESFANCY CAN TRASH LINERSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #190259.88 05/05/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSFLASHLIGHTS FOR DRIVERS TO INSPECT INSIDE BODY OF ALL REFUSE/RECYCLING TRUCKSPUBLIC WORKS/ OPER MAINNOR TOOL HOTINE MBSHP-39.99 05/02/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSREFUND FOR HOTLINE MEMBERSHIPPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #190227.61 05/26/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSWHITE PAINT FOR SPECIAL EVENT CONTAINERS AND HAMMER FOR TOOL CAGEPUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS81.66 05/09/2017 65085 MINOR EQUIP & TOOLSFOLDING SAW/FISKERS LOPPER.PUBLIC WORKS/ OPER MAINNSC NORTHERN SAFETY CO932.64 05/31/2017 65090 SAFETY EQUIPMENTHARD HATS, SUMMER RANGER HATS, AND GLOVES.PUBLIC WORKS/ OPER MAINPOLLARDWATER.COM #332675.68 05/31/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMH WRAP AND TIGER TAIL.PUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS44.74 05/09/2017 65085 MINOR EQUIP & TOOLSPIPELINE MEASURING STICK.PUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR423.25 05/29/2017 65115 TRAFFIC CONTROL SUPPLIES36" STOP SIGNSPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR74.20 05/22/2017 65115 TRAFFIC CONTROL SUPPLIESBLACK SIGN FABRICATING LETTERSPUBLIC WORKS/ OPER MAINAMES RESEARCH LABORATO600.00 05/24/2017 65115 TRAFFIC CONTROL SUPPLIESREFLECTIVE TAPEPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR525.00 05/08/2017 65115 TRAFFIC CONTROL SUPPLIESSIGN DATING/ID STICKERSPUBLIC WORKS/ WATER PRODWW GRAINGER39.95 05/01/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL3/4" CONDUIT.PUBLIC WORKS/ WATER PRODWW GRAINGER14.99 05/01/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSERVICE ENTRANCE HEAD.PUBLIC WORKS/ WATER PRODBADGER METER INC313.60 05/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPLICE KIT FOR OAKTON METER.PUBLIC WORKS/ WATER PRODFRAMING PRODUCTS298.63 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFRAME FOR GIS MAP OF THE CITY OF EVANSTON.PUBLIC WORKS/ WATER PRODPANINO'S PIZZERIA OR166.85 05/29/2017 62295 TRAINING & TRAVELLUNCH FOR STAFF ATTENDING THE SECOND DAY OF CMMS SOFTWARE MEETING.PUBLIC WORKS/ WATER PRODSARPINOS PIZZA OF EVAN193.50 05/29/2017 62295 TRAINING & TRAVELLUNCH FOR STAFF ATTENDING THE SECOND DAY OF CMMS SOFTWARE MEETTING.PUBLIC WORKS/ WATER PRODJIMMY JOHNS - 44 - MOT89.26 05/15/2017 62295 TRAINING & TRAVELLUNCH FOR STAFF WORKING THE PUBLIC TOURS OF THE WATER PLANT.PUBLIC WORKS/ WATER PRODZORO TOOLS INC62.40 05/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL"D" CELL BATTERIES FOR THE PUMP STATION.PUBLIC WORKS/ WATER PRODBATTERY JUNCTION83.69 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL"D" CELL BATTERIES FOR THE SERVICE BUILDING.PUBLIC WORKS/ WATER PRODWW GRAINGER62.97 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL1" PEX FITTINS.PUBLIC WORKS/ WATER PRODLIGHTING SUPPLY123.55 05/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBALLASTS.PUBLIC WORKS/ WATER PRODWW GRAINGER129.24 05/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBANDIT CLAMPS.PUBLIC WORKS/ WATER PRODWW GRAINGER197.94 05/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCONCRETE ANCHORS AND BALL VALVES.PUBLIC WORKS/ WATER PRODZORO TOOLS INC78.85 05/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCONFORMAL COATINGS FOR ELECTRONIC BOARDS.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED340.40 05/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCPVC FITTINGS AND CEMENT FOR ZMC SYSTEM REPAIRS.PUBLIC WORKS/ WATER PRODOFF ROAD EQUIPMENT PAR72.91 05/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFUEL LINE FOR 250 KW GENERATOR.July 24, 2017Page 14 of 15124 of 471
Bank of America Credit Card Statement for the Period ending May 31, 2017PUBLIC WORKS/ WATER PRODWW GRAINGER795.81 05/17/2017 65090 SAFETY EQUIPMENTFULL FACE RESPIRATORS.PUBLIC WORKS/ WATER PRODWW GRAINGER264.12 05/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHOSE AND FITTINGS.PUBLIC WORKS/ WATER PRODISA120.00 05/11/2017 62360 MEMBERSHIP DUESINTERNATIONAL SOCIETY OF AUTOMATION MEMBERSHIP DUES.PUBLIC WORKS/ WATER PRODISA50.75 05/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMAINTENANCE RELIABILITY TECH STUDY GUIDE.PUBLIC WORKS/ WATER PRODWW GRAINGER63.73 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALNON-METALLIC JUNCTION BOX AND STRAIN RELIEFS.PUBLIC WORKS/ WATER PRODCOLUMBIA PIPE & SUPPLY677.95 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS FOR WELL #2.PUBLIC WORKS/ WATER PRODWW GRAINGER166.95 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPORTABLE HOSE CART.PUBLIC WORKS/ WATER PRODINTUIT IN A & J SEWE826.50 05/10/2017 62245 OTHER EQ MAINTPUMP OUT GARAGE #7 TRIPLE TRAP.PUBLIC WORKS/ WATER PRODAUTOMATIONDIRECT.COM117.75 05/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPLICE BOX FOR OAKTON METER VAULT.PUBLIC WORKS/ WATER PRODMCMASTER-CARR54.44 05/29/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS FLANGE FOR NORTHWEST WATER COMMISSION POLY LINE.PUBLIC WORKS/ WATER PRODAUTOMATIONDIRECT.COM73.50 05/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTRAIN RELIEFS.PUBLIC WORKS/ WATER PRODMCMASTER-CARR619.19 05/08/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVALVE ACTUATOR PARTS, SIGHT GLASS AND GASKET.PUBLIC WORKS/ WATER PRODSTEINER ELEC ELK GROVE1009.64 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL4-WAY SOLENOID VALVES.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS-99.95 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCREDIT FOR RETURNED SOAP.PUBLIC WORKS/ WATER PRODLEE JENSEN SALES780.00 05/24/2017 65090 SAFETY EQUIPMENTGAS MONITOR.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS99.95 05/03/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHAND SOAP.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED16.74 05/04/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC COUPLINGS.PUBLIC WORKS/ WATER PRODGIH GLOBALINDUSTRIALEQ471.37 05/10/2017 65090 SAFETY EQUIPMENTSAFETY RAILINGS FOR LOADING DOCK.PUBLIC WORKS/ WATER PRODSTEINER ELEC ELK GROVE23.44 05/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHIPPING CHARGE FOR 4-WAY SOLENOIDS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS207.48 05/09/2017 65085 MINOR EQUIP & TOOLSA FRAME LADDERS.PUBLIC WORKS/ WATER PRODLEE JENSEN SALES780.00 05/24/2017 65090 SAFETY EQUIPMENTAIR MONITOR GAS DETECTOR.PUBLIC WORKS/ WATER PRODSTEINER ELEC ELK GROVE1009.64 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALASCO VALVES.PUBLIC WORKS/ WATER PRODDGI SUPPLY139.67 05/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBAND SAW BLADES.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS28.19 05/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TRANSFER PUMP BALL BEARING.PUBLIC WORKS/ WATER PRODAMAZON.COM AMZN.COM/BI44.77 05/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHEMICAL TRANSFER PUMP BALL BEARING.PUBLIC WORKS/ WATER PRODZORO TOOLS INC61.28 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCORDED PHONES.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTSAMZN.COM/BILL15.74 05/19/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCURRENT CONVERTERS.PUBLIC WORKS/ WATER PRODMUNTERS CORPORATION449.74 05/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDEHUMIDIFIER PARTS.PUBLIC WORKS/ WATER PRODWWW.NORTHERNSAFETY.COM57.82 05/10/2017 65090 SAFETY EQUIPMENTDUST MASKS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS15.94 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL WALL COVER.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS282.88 05/09/2017 65085 MINOR EQUIP & TOOLSEXTENTION LADDER.PUBLIC WORKS/ WATER PRODLEDGLOBALSUPPLYINC269.85 05/04/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEXTERIOR LIGHT REPLACEMENT.PUBLIC WORKS/ WATER PRODZORO TOOLS INC230.25 05/08/2017 65035 PETROLEUM PRODUCTSFOOD GRADE GREASE.PUBLIC WORKS/ WATER PRODSUPERIOR INDUSTRIAL SP45.45 05/05/2017 65040 JANITORIAL SUPPLIESGARBAGE CAN LINERS.PUBLIC WORKS/ WATER PRODAMAZON.COM AMZN.COM/BI15.54 05/09/2017 65085 MINOR EQUIP & TOOLSGRINDER DRESSER CUTTER REPLACEMENTS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS23.46 05/17/2017 65090 SAFETY EQUIPMENTHARD HAT STRAPS.PUBLIC WORKS/ WATER PRODZORO TOOLS INC106.30 05/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLAQUER THINNER AND WELDING BLANKETS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS15.99 05/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED LIGHT BULBS.PUBLIC WORKS/ WATER PRODBUILD-CHARGE.COM56.00 05/19/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED LIGHT BULBS.PUBLIC WORKS/ WATER PROD1000BULBS.COM124.62 05/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED LIGHT BULBS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS14.43 05/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHT BULBS.PUBLIC WORKS/ WATER PRODWW GRAINGER49.76 05/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPAINT TRAYS.PUBLIC WORKS/ WATER PRODB&H PHOTO 800-606-69669.64 05/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPROJECTOR CABLES.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS25.00 05/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALRUBBER CORD COVER.PUBLIC WORKS/ WATER PRODHACH COMPANY236.89 05/29/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSAMPLER PATCH CABLES.PUBLIC WORKS/ WATER PRODWWW ERACKONLINE COM311.05 05/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHELF RACKS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTSAMZN.COM/BILL22.76 05/19/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSIGNAL GENERATOR.PUBLIC WORKS/ WATER PRODJEWEL #342818.12 05/29/2017 62295 TRAINING & TRAVELSODA POP FOR STAFF CMMS MEETING.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS-99.95 05/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSOFT SOAP REFUND.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS99.95 05/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSOFT SOAP.PUBLIC WORKS/ WATER PRODMETAL SUPERMARKETS243.21 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTEEL BAR.PUBLIC WORKS/ WATER PRODZORO TOOLS INC138.58 05/29/2017 65085 MINOR EQUIP & TOOLSTUBE CUTTERS AND FACE SHIELDS.PUBLIC WORKS/ WATER PRODMCMASTER-CARR165.86 05/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALU-JOINT.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS20.69 05/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALV-BELTS.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902256.12 05/01/2017 65090 SAFETY EQUIPMENT12' LADDERS.PUBLIC WORKS/ WATER PRODXYL DEWATERING1400.00 05/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL3" TRASH PUMP.PUBLIC WORKS/ WATER PRODWATER PRODUCTS COMPANY1260.00 05/11/2017 65080 MERCHANDISE FOR RESALE6" MJRW VALVES.PUBLIC WORKS/ WATER PRODZIEBELL WATER SERVI589.00 05/11/2017 65085 MINOR EQUIP & TOOLSBENDABLE B-BOX KEY.PUBLIC WORKS/ WATER PRODINT IN EVANSTON ORGAN374.00 05/29/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSBLACK DIRT.PUBLIC WORKS/ WATER PRODHD SUPPLY WATERWORKS 4411.37 05/12/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSMARKING PAINT.PUBLIC WORKS/ WATER PRODLEE JENSEN SALES792.00 05/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPARKWAY MATS.PUBLIC WORKS/ WATER PRODFLUID CONSERVATION375.00 05/17/2017 62245 OTHER EQ MAINTPERMALOGGER REPAIRS.PUBLIC WORKS/ WATER PRODM&A TOOL SALES450.00 05/08/2017 65085 MINOR EQUIP & TOOLSPUNCH SETS.PUBLIC WORKS/ WATER PRODXYL DEWATERING175.00 05/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHIPPING CHARGE FOR TRASH PUMP.PUBLIC WORKS/ WATER PRODMETAL SUPERMARKETS24.88 05/04/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTSSQUARE STOCK.PUBLIC WORKS/ WATER PRODWATER PRODUCTS COMPANY428.00 05/10/2017 65080 MERCHANDISE FOR RESALETAPPING SADDLES.PUBLIC WORKS/ WATER PRODPOLLARDWATER.COM #332997.23 05/09/2017 62245 OTHER EQ MAINTWATER SERVICE PULLING EQUIPMENT.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS186.00 05/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL3 OFFICE AREA RUG MATS (2 RETURNED FOR CREDIT ON NEXT MONTH'S STATEMENT AND 1 SELF PAID-REIMBURSEMENT).PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #190213.98 05/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMETER SUPPLIES.PUBLIC WORKS/ WATER PRODB&H PHOTO 800-606-69656.30 05/24/2017 65105 PHOTO/DRAFTING SUPPLIESPLOTTER PAPER.PUBLIC WORKS/WATER PRODZORO TOOLS INC54.00 05/01/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHOLE SAWS.PUBLIC WORKS/WATER PRODNALL AND COMPANY INC50.00 05/01/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLADDER LABELS.MAY STATEMENT TOTAL $ 215,521.46 July 24, 2017Page 15 of 15125 of 471
For City Council meeting of July 24, 2017 Item A3.1
Business of the City by Motion: Cisco SmartNet Support Renewal Contracts
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Luke Stowe, Chief Information Officer
Subject: Sole Source Renewal of Annual Cisco SmartNet Software Support
Contracts and Licenses from CDW
Date: July 20, 2017
Recommended Action:
Staff recommends City Council authorize the sole source purchase of Cisco SmartNet
networking licenses and software from CDW (120 S.Riverside, Chicago, IL 60606) in
the amount of $54,445.68. This contract provides support for the City’s essential
computer networking system and covers the period September 15, 2017 through
September 15, 2018.
Funding Source:
CDW is the current State Bid Contract provider for these services as of July 2017.
Funding is provided by the IT Division, Computer Licensing and Support Fund (Account
100.19.1932.62340), which has a total budget of $500,000 and a YTD balance of
$324,915.46 before this transaction. This quote is a reduction from last year’s annual
cost of $73,063.37.
Livability Benefits:
Innovation & Process: Support local government best practices and processes
Summary:
The SmartNet renewals cover support on several of the City’s most critical IT network
components including our core network switches, enterprise firewalls, intrusion
detection system/intrusion prevention system, voice gateway routers, VoIP phone
system, access control system, 311 contact center, and wireless controller.
Attachment:
CDW Quote
Memorandum
126 of 471
CDWAccount Manager: Jacob George120 S RiversidePlease Note: This Quote is valid for 30 days from the Quote DateChicago, IL 60606(312) 705-8812 phoneContract Type Contract Number Quote Number Service Description Annual Cost Prorated Cost Discounted CostSAS 200272505 18290469 Software Application Support $ 2,879.00 $ 2,879.00 $ 2,360.78 SNT 200272505 18290469 8x5xNext Business Day $ 8,384.00 $ 7,408.58 $ 6,075.05 SNTP 200272505 18290469 Premium 24x7x4 $ 24,409.00 $ 24,409.00 $ 20,015.38 C4P 200272505 18290469 Onsite Premium 24x7x4 $ 238.00 $ 238.00 $ 195.16 ECMU 200272505 18290469 ECMU $ 31,845.00 $ 31,462.57 $ 25,799.31 Total: $ 67,755.00 $ 54,445.68 By ordering or accepting delivery of Products from Seller or by engaging Seller to perform or to procure Services on behalf of Customer, Customer thereby signifies its agreement with Seller: (i) The terms and conditions provided on this link apply: http://www.cdw.com/content/terms-conditions/default.aspx, except if there is an effective written agreement between the parties applicable to the Transaction, then the terms and conditions governing the Transaction are those contained in such effective written agreement; and (ii) that if Customer delivers or conveys to Seller by any means: (a) any additional terms or conditions; or (b) any terms or conditions that differ in any respect, material or otherwise, from those governing the Transaction, then such terms or conditions will be null and void unless accepted in a writing executed by the authorized signatories of both parties.SMARTnet RENEWAL QUOTE FOR CITY OF EVANSTONEFFECTIVE COVERAGE CO-TERMED THROUGH SEPTEMBER 15, 2018Quotes Generated On: July 10, 2017CDW Proprietary and ConfidentialCustomer is responsible to pay freight charges. Estimated or actual freight charges are not included in quotes (unless specifically stated). This quote excludes sales tax (unless specifically stated).Acceptance of Terms and Conditions of Sales and Services127 of 471
For City Council meeting of July 24, 2017 Item A3.2
Business of the City by Motion: NU Parking on Evanston/Wilmette Golf Course
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Lawrence C. Hemingway, Director, Parks, Recreation & Community
Services
Subject: Amendment of the Agreement for Northwestern Football Parking on the
Evanston Wilmette Golf Course During Home Football Games
Date: July 24, 2017
Recommended Action:
Staff recommends approval of the Evanston Wilmette Golf Course Association’s
(EWGCA) request for amendment of the existing three year agreement (2016, 2017 and
2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the golf course
during Northwestern University home football games. This amendment is requesting
approval to pilot tailgating on hole #12. Currently, only parking is allowed on hole #12.
This pilot program would be evaluated at the end of the 2017 football season.
Livability Benefit:
Education, Arts & Community: Promote a cohesive and connected community
Summary:
According to the Metropolitan Water Reclamation District (MWRD) lease agreement
with the City, the EWGCA, a sub-lessee, must gain approval from City Council in order
to use the lands in the agreement for any use other than its original purpose (including
both the actual course and the main parking lot area).
The EWGCA has gained approval from City Council for Northwestern University to park
cars on the golf course during their home football games, for the past eight years. This
parking arrangement between EWGCA and Northwestern University is important for
EWGCA as it provides the needed revenues to help maintain operations at golf course.
Northwestern University will offer parking at the golf course (holes 1, 2 11, and 12) for
their season ticket holders only. No single-game parking passes will be sold. The dates
of the 2017 home games are: September 2 and 16; October 7, 21 and 28; and
November 11 and 28. The parking lots would open four (4) hours prior to the start of
the game and close two (2) hours after the end of the game.
Memorandum
128 of 471
Below is a summary of the major provisions that Northwestern University would be
required to follow as part of this agreement:
1. Parking would be allowed at holes 1, 2, 11 and 12;
2. Tailgating will be allowed at holes 1, 2 ,11 and 12;
3. Alcohol would be allowed during tailgating on holes 1, 2, 11 and 12 up to 4
hours before game time.
4. Insure that parking passes will be made available to season ticket holders
only, whose addresses and identities are known, and who receive regular
communication from NU Athletics. No single-game parking passes will be
sold.
5. Provide season ticket holders with the parking and tailgating policies, which
includes the rules about use of the golf lot and penalties for failure to comply.
6. Provide temporary lighting for all night games
7. Provide the required certificate of insurance and indemnification naming the
necessary EWGCA, City of Evanston and MWRD parties as an additional
insured.
8. Northwestern University will pay the EWGCA a minimum amount (TBD) for
access to the golf course parking area for the home football games in the
seasons. Additionally, any remaining funds generated each season from
parking pass sales, less operational expenses incurred by the University, will
be determined solely by the University and submitted to EWGCA no later than
February 1 of the year following each season, but the amount of such
remaining funds will be no less than (TBD) for each season.
9. A maximum of 200 parking passes will be made available for the season for
holes 1, 2, 11 and 12 each.
10. Insure that parked cars vacate lots within an agreed time frame after each
game (2 hours)
11. Northwestern University will be responsible for making repairs caused by
parking on the golf course.
12. Provide access to the parking site four hours prior to the games on the
agreed upon dates and will line the area for parking prior to game day.
13. Northwestern University will provide the following staffing and logistical
elements for each date of the agreement:
a. An appropriate number of security staffing
b. Staffing to direct parking and control traffic flow before and after
each game
c. An appropriate number of trash, recycling receptacles and
dumpsters in the lots
d. Staffing for litter clean-up within a set timeframe following each
game (2 hours)
e. An appropriate number of portable restroom facilities in the lots and
have them picked up within 24 hours after each home game
129 of 471
Below is a summary of the major provisions that EWGCA would be required to follow as
part of this agreement:
1. The EWGCA will be responsible for obtaining an alcohol permit for alcohol being
allowed during tailgating on holes 1, 2, 11 and 12.
2. The EWGCA will provide a certificate of insurance and indemnification to the City
of Evanston.
Attachment:
Letter of Agreement
130 of 471
LETTER OF AGREEMENT
This Letter of Agreement (the “Agreement”) is made and entered into as of this ___
day of August, 2017 (the “Effective Date”) by and between THE EVANSTON WILMETTE
GOLF COURSE ASSOCIATION (“Association”) and NORTHWESTERN UNIVERSITY
on behalf of its Department of Athletics and Recreation (the “University”). The
Association is an Illinois not-for-profit corporation having an address at 1030 Central
Street, Evanston, IL 60201, operating a golf course at such place (“Golf Course”). The
University is a higher educational institution having an address at 633 Clark Street,
Evanston, IL 60208.
The Association and the University may be hereinafter referred to individually as a
“Party” and collectively as the “Parties.”
Be it agreed:
1. The University is hereby granted access by the Association to defined areas of the golf
course for the purpose of parking vehicles during University home football games for the
2016 through 2018 football seasons, as more fully described herein. The agreement that
was concluded by the Parties with an effective date of September 1, 2015 and that
governed the University and Association parking arrangement through the 2016 football
season is hereby rescinded and is superseded by the terms set forth in this Agreement.
2. The defined areas, for which the aforementioned access is granted to the University for
vehicle parking, are the Golf Course fairways and fairway rough areas, excluding greens
and tee boxes, on:
a. Golf Course hole #1
b. Golf Course hole #2
c. Golf Course hole #11
d. Golf Course hole #12 and
e. at the discretion of the Association, the Golf Course parking lot area (on the west side
of the CTA tracks, north of Chandler Newbury and the American Legion building) as
was done in prior years.
(the areas defined above are hereinafter collectively referred to as “Golf Course
Parking Area”)
3. Access will be granted for seven home football games on the following dates in 2017:
Saturday, September 2, 2017 Nevada
Saturday, September 16, 2017 Bowling Green
Saturday, October 7, 2017 Penn State
Saturday, October 21, 2017 Iowa
131 of 471
Saturday, October 28, 2017 Michigan State
Saturday, November 11, 2017 Purdue
Saturday, November 18, 2017 Minnesota
The University shall provide the Association with the dates of the home football games
for the 2018 season as soon as these dates become available.
4. The University will provide parking passes for the Golf Course Parking Area to season
ticket holders only, and specifically season ticket holders whose addresses and identities
are known and who receive regular communication from NU Athletics. No single game
parking passes may be sold by the University. The maximum number of 200 season
parking passes will be made available for holes 1, 2, 11 and 12, each.
5. The University will be responsible for all costs for materials and labor to repair any
damage to any area of the Golf Course. The Association will provide the materials and
labor for any repairs and provide an invoice to the University on a monthly basis to be
paid within 20 days of the following month. If there is extensive damage, the
Association and University will confer and agree upon reasonable actions to remedy the
situation.
6. The University will provide, at its expense, all staffing and logistical elements for each
game date during the term of this Agreement. This obligation will include engaging an
appropriate number of security staff to monitor tailgating and engaging personnel to
direct traffic onto the Golf Course before and after each game and to provide for traffic
flow onto local streets so that local residents are not disaffected. More specifically, the
University shall engage qualified personnel to supervise ingress and egress onto the Golf
Course Parking Area beginning at least four hours prior to each game and ending at least
two hours after each game or until the last vehicle is removed from the Golf Course
Parking Area.
7. The Association will provide the University with access to the sites for parking and
restoration work, as needed. The University shall line the area for parking prior to game
day and will supervise all vehicles and pedestrians entering and exiting the Golf Course.
The University must ensure that vehicles do not enter the designated Golf Course Parking
Area more than four hours prior to each game and that these vehicles leave within two
hours after the end of each game. The University recognizes and acknowledges that the
City of Evanston has the power and authority to restrict or even prohibit the tailgating
activities and consumption of alcohol on the Golf Course, and that the Association
provides no assurance that such activities and alcohol consumption will be permitted on
any given game day. Northwestern University Athletics will provide season ticket holders
with the Parking and Tailgating Policies, which includes the rules about use of the golf
lot and penalties for failure to comply.
The Association and the University agree to abide by all applicable laws, rules and
regulations of the City of Evanston, including but not limited to: alcoholic liquor sale,
possession, consumption and serving.
132 of 471
8. The University will provide, at its expense, an appropriate number of trash and recycling
receptacles throughout the Golf Course Parking Area and make arrangements for its staff
to pick up all litter within two (2) hours following each game.
9. The University will provide, at its expense, adequate restroom facilities on the Golf
Course, in locations to be agreed upon by the University and the Association, in order to
accommodate the anticipated number of attendees. The restroom facilities on the 11th
and 12th hole area will be removed within 24 hours after each game. All portable
facilities will be removed from the Golf Course no later than December 1 of each year.
10. The University will provide, at its expense, lights for all late afternoon or night games.
All lighting will be removed within 24 hours after each game.
11. The Association will make the Golf Course Parking Area available to the University for
season pass holders on each game day regardless of weather conditions. In the event of
extreme weather conditions as determined by the Association, the Parties will designate
representatives to meet prior to the opening of the Golf Course to make a determination
as to the desirability/feasibility of parking. The Association retains the final decision to
allow vehicles to park on the Golf Course and Golf Course Parking Area.
12. The University will provide a certificate of insurance to the Association naming the
Association, MWRD and the City of Evanston as additional insureds, and the University
will indemnify and defend the Association, including its directors, officers, employees
and agents, and the City of Evanston, including its City Manager, directors, employees
and agents, against any liability related to this Agreement resulting solely from the
University’s gross negligence or willful misconduct. + possible amount of coverage
added hear per COE Legal
13. This Agreement will remain in effect from the Effective Date through the 2018 season,
unless sooner terminated in accordance with its terms.
14. No later than September 7 of each year, the University shall pay the Association a
minimum amount of $ TBD for access to the Golf Course Parking Area for the home
football games in the seasons noted under item 4 above. The remaining funds generated
each season from parking pass sales, less operational expenses incurred by the
University, will be determined solely by the University and submitted to the Association
no later than February 1 of the year following each season, but the amount of such
remaining funds will be no less than $ TBD for each season.
133 of 471
IN WITNESS WHEREOF, the Parties have caused their duly authorized representatives to
execute this Agreement as of the Effective Date.
For Northwestern University For The Evanston Wilmette Golf Course
Association
Name: Name: Daniel P. Wikel
Signature:_________________________ Signature: ________________________
Title: Senior VP for Business and Finance Title: Treasurer
Date:_____________________________ Date:_____________________________
134 of 471
For City Council meeting of July 24, 2017 Item A3.3
Business of the City by Motion: Water Treatment Plant Reliability Improvements
Construction Change Order No. 1
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Paul Moyano, P.E., PMP, Senior Project Manager
Subject: Water Treatment Plant Reliability Improvements
Construction (RFP 16-17)
Change Order No. 1 – Shorewell Repairs
Date: July 12, 2017
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change
Order No. 1 for the Water Treatment Plant Reliability Improvements Project with
Thieneman Construction, Inc. (TCI) (17219 Foundation Parkway, Westfield, Indiana
46074) in the amount of $35,611.00. This will increase the total contract amount from
the current contract price of $1,247,000.00 to $1,282,611.00. There is no time
extension associated with this change order.
Funding Source:
The Illinois Environment Protection Agency (IEPA) has agreed to provide a loan from
the State Revolving Fund in an amount up to $1,634,816.00 for engineering and
construction of this project. This amount includes a contingency of 3% ($37,410.00) of
the bid price of the project. With this funding, all eligible engineering and construction
costs will be funded by a loan repaid over 20 years at 1.64% interest.
IEPA loan funding for this work is being routed through the Water Fund, Capital
Improvement (Account 513.71.7330.65515 – 733094). This project has an overall
project allocation of $2,500,000 funded in both 2016 and 2017.
Livability Benefits:
Built Environment: Manage Water Resources Responsibly.
Reduce Environmental Impact: Improve energy and water efficiency.
Health and Safety: Enhance resiliency to natural and human hazards.
Memorandum
135 of 471
Background:
The Water Treatment Plant Reliability Improvement Project is improving critical
components of the plant, including the shore wells, chemical feed system, large
diameter valves, conveyance ducts, site piping, electrical systems and instrumentation,
resulting in a more dependable water supply for all Evanston Water Plant customers
The City Council authorized the City Manager to execute an agreement for Engineering
Services with CDM Smith for the subject project in the amount of $225,113 on June 22,
2015. Change Orders 1 and 2 were both authorized to modify the chemical treatment
processes by relocating the feed points for phosphate (a pipe corrosion inhibitor used to
maintain compliance with the Lead and Copper Rule). Change Order 1 was authorized
on July 22, 2015 for $5,600, and Change Order 2 was authorized on May 9, 2016 for
$13,955, bringing the total design fees to $244,668. Amendment 1 was authorized by
the City Council on May 9, 2016 to include construction engineering services in the
amount of $200,766, bringing the total contract amount to $445,434.
The City Council authorized the City Manager to execute the agreement for
Construction of the project to Thieneman Construction for $1,247,000 on July 11, 2016.
Notice to Proceed was issued on February 1, 2017 after the Loan was formally awarded
by the IEPA.
Construction is currently 65% complete, with significant milestones successfully
achieved including the installation of new filter valves, by-pass conduits, and a major
valve vault. TCI is performing work well and meeting the overall schedule.
Analysis:
Rehabilitation at two of the City’s three shorewells is included in this project. The
shorewells accept raw water from the intakes in Lake Michigan and feed the low lift
pumps that send the water into the treatment process. The rehabilitation at the
shorewells includes replacement of ladders and handrails for safe inspection of the
structures, and repair to the concrete in areas where the structure has deteriorated.
The work proposed in this change order expands the current scope of work to account
for conditions that have changed since the original design. Specific items are detailed
in the attached Proposed Change Orders (PCO), and summarized below.
1. PCO#1 $4,550.00 - Additional Column: The scope of work originally included
rehabilitation of an existing concrete column in Shorewell #2. The condition of
the column has continued to deteriorate since the original investigation, resulting
in a significant reduction in strength. Rehabilitation of the column is still required
to support equipment in the shorewell, but an additional steel column is now
needed to reinforce the existing column. This item allows for the addition of the
needed steel column.
2. PCO#4 $26,861.00 - Handrails and Ladders: Replacement of a ladder and hand
rail at the lowest level of each of the two the shorewells that is normally
submerged was not included in original design of the repairs. One handrail has
since failed and the other items are severely deteriorated. This item allows for
the replacement of these two handrails and two ladders to allow for future
inspections of the structures to be carried out more safely.
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3. PCO#5 $4,200.00 - Additional Concrete Repair: During the original design, it
was anticipated that additional concrete repair may be identified during
construction, so the initial bid included an alternate item to establish a unit cost
and facilitate the adjustment of these quantities. This item authorizes the
additional 11.5 square feet of concrete repair that has been identified in the
shorewells.
Funding for this Change Order will be from the Water Fund, Account
513.71.7330.65515 – 733094. A summary of the funding for this overall project is
shown on the table below.
Item Account Summary
513.71.7330.62140-733094
Budgeted Amount $2,500,000
(Multi-Year Budget)
Engineering Agreement
Original Amount $225,113
Engineering Change Order No 1
Phosphate Feed Design A $5,600
Engineering Change Order No 2
Phosphate Feed Design B $13,955
Engineering Amendment No 1
Engineering Services During Construction $230,713
Construction Agreement
Original amount $1,247,000
Engineering Change Order No. 3
SCADA
$82,403
(Funded out of separate account)
Construction Change Order No. 1
Shorewell Repairs (Under Consideration) $35,611
Account Balance $742,008
Legislative History:
The City Council approved contract award for Engineering Services to CDM Smith on
June 22, 2015.
The Acting City Manager approved Engineering Change Order No. 1 with CDM Smith
on July 22, 2015.
The City Council approved Engineering Change Order No. 2 on May 9, 2016.
The City Council approved Engineering Amendment 1 on May 9, 2016.
The City Council approved Engineering Change Order No. 3 with CDM Smith on June
26, 2017.
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Attachments:
Construction Change Order No. 1
Includes Proposed Change Orders 1, 4, and 5 from TCI
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For City Council meeting of July 24, 2017 Item A3.4
Business of the City by Motion: 2017 Alley and Street Improvements Project
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Dan Manis, P.E., Senior Project Manager
Subject: Approval of Contract for 2017 Alley and Street Improvements Project
(Bid No. 17-38)
Date: July 24, 2017
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
2017 Alley and Street Improvements Project (Bid No. 17-38) with Schroeder &
Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount of $1,301,882.10.
Funding Source:
Funding will be provided from the CIP Fund (various accounts), from the Parking Fund
(Account 505.19.7005.65515-416500), and from the Sewer Fund (Account
515.40.4535.62461–417017) in the amount of $1,301,882.10. This project was
budgeted at $1,576,000 for FY 2017. A summary of the funding is as follows:
Budget Description Account# Budgeted Contract
Amount
Alley Paving – 2017 GO Bonds 415.40.4117.65515-417017 $250,000 $255,071.61
Alley Paving – Special Assessment Fund 415.40.4217.65515-417017 $250,000 $204,053.89
Alley Paving – PUD Funds 415.40.4217.65515-417017 $36,000 $36,000.00
CDBG Funding
Dewey Avenue Resurfacing
Alley Improvements
415.40.4217.65515-417005
415.40.4217.65515-417017
$490,000 $465,975.70
Sewer Extension - Alley Improvements
(Sewer Fund) 515.40.4535.62461-417017 $150,000 $61,310.00
Garnett Place (Parking Fund) 505.19.7005.65515-416500 $300,000 $222,270.90
Neighborhood Traffic Calming – 2017 GO
Bonds 415.40.4117.65515-417018 $100,000 $57,200.00
Totals: $1,576,000 $1,301,882.10
Memorandum
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This project is $5,071.61 over budget for 2017 GO Bonds. The additional funding is
available from savings from other projects.
Livability Benefits:
Built Environment: Enhance public spaces; Manage water resources responsibly
Climate & Energy: Improve energy and water efficiency
Natural Systems: Create and maintain green infrastructure
Background Information:
This project consists of improvements to five alleys throughout the City, street
resurfacing on Dewey Avenue from the cul-de-sac south of Simpson Street to the north
end north of Payne Street, and installation of traffic calming speed humps on various
streets and speed bumps in various alleys. The construction plans and specifications
were completed by Capital Planning & Engineering Bureau staff .
The locations included in this project and their individual scopes of work are as follows:
1. Special Assessment 1521 – Alley North of Brummel St, East of Grey Ave and
Special Assessment 1522 – Alley North of Simpson, East of UP Railroad–
Improvements include paving with conventional concrete 9-inches thick,
installation of storm sewers, and related garage apron restoration work.
These unpaved alleys are being paved through the special assessment
process which is administered by the City’s Board of Local Improvements.
2. CDBG Alley North of Brummel St, East of Elmwood Ave –
Improvements include paving of a green alley with a conventional concrete
outer edge and porous paver block center infiltration trench, limited storm
sewer installation, and related garage apron restoration work. This unpaved
alley improvement is being funded entirely by CDBG funds.
3. PUD Alley North of Grove St, East of Chicago Ave –
Improvements include patching of the existing concrete alley and overlay with
asphalt. This alley improvement is being funded by fees collected from the
planned unit development (PUD) agreement related to the Hyatt House
development at 1515 Chicago (Ord. 15-O-14) and with CIP GO bond funds.
4. Garnett Place Alley Parking Lot –
Improvements include installation of storm sewers, concrete curbs and
sidewalk, and asphalt paving to convert this 50 foot wide unpaved alley into a
City parking lot to accommodate 32 leased parking spaces. This parking
improvement is being funded by the Parking Fund.
5. CDBG Dewey Avenue Street Resurfacing –
Improvements include minor sewer repairs, concrete curb and sidewalk ramp
repairs as needed, existing asphalt milling/grinding, street base patching, and
paving with two layers of new asphalt, and related restoration work. This
street improvement is being funded entirely by CDBG funds.
6. Traffic Calming Speed Humps and Alley Bumps –
Improvements include the installation of traffic calming speed humps and
alley speed bumps at various locations throughout the City. This work is
funded from 2017 GO Bonds designated for Neighborhood Traffic Calming.
This project is scheduled to begin in August 2017 and to be completed in November
2017.
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Analysis:
This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project
were received and publicly read on July 11, 2017. Four contractors submitted bids for
this project as follows.
Contractor Address
Capital Cement, Inc. 6231 N Pulaski Rd, Chicago, IL 60646
Copenhaver Construction, Inc. 75 Koppie Drive, Gilberts, IL 60136
Schroeder & Schroeder, Inc. 7306 Central Park, Skokie, IL 60076
Sumit Construction, Inc. 4150 W. Wrightwood Ave, Chicago, IL 60639
The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar
days following the bid opening. The bids were reviewed by Dan Manis, Senior Project
Manager. Attached is a bid tabulation showing the detailed bid results.
A summary of the bid pricing received was as follows:
Contractor Total Bid Price
Schroeder & Schroeder, Inc. $1,301,882.10
Copenhaver Construction, Inc. $1,302,481.00
Capital Cement, Inc. $1,331,534.88
Sumit Construction, Inc. $1,349,967.50
Schroeder & Schroeder has completed various projects for the City with satisfactory
results. Therefore, staff recommends that the contract be awarded to Schroeder &
Schroeder for a total amount of $1,301,882.10.
This project is not Local Employment Program eligible due to the use of CDBG funds.
The bid proposal indicated intent to exceed the City’s M/W/EBE program goal. A memo
reviewing compliance with the City’s M/W/EBE program goals is attached.
Legislative History:
The City Council approved ordinances for SA 1521 & 1522 on April 24, 2017.
The City Council approved Ordinance 53-O-14 for the PUD at 1515 Chicago on April
23, 2014
The City Council approved the Garnett Place right of way parking lot on November 28,
2016
Attachments:
Bid Tabulation
Location Map
Memo on M/W/EBE Compliance, dated 07/24/2017
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CITY OF EVANSTONTABULATION OF BIDS FOR2017 ALLEY AND STREET IMPROVEMENTS PROJECTBID NO: 17-38DATE: July 11, 2017TIME: 2:00 P.M.ATTENDED BY: PAUNITUNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICESA 1521 ALLEY NORTH OF BRUMMEL, EAST OF GREY1EARTH EXCAVATIONCU YD 254$65.00 $16,510.00$45.00 $11,430.00$43.00 $10,922.00$60.00 $15,240.00$65.00 $16,510.002TRENCH BACKFILLCU YD 204$40.00 $8,160.00$48.00 $9,792.00$39.00 $7,956.00$30.00 $6,120.00$40.00 $8,160.003SUB-BASE GRANULAR MATERIAL, TYPE BCU YD 40$45.00 $1,800.00$35.00 $1,400.00$40.00 $1,600.00$36.00 $1,440.00$30.00 $1,200.004GRANULAR CRADLE MATERIAL, CA-11TON 129$30.00 $3,870.00$54.00 $6,966.00$33.00 $4,257.00$20.00 $2,580.00$28.00 $3,612.005AGGREGATE BASE COURSE, TYPE B, 4"SQ YD 40$15.00 $600.00$6.00 $240.00$11.00 $440.00$5.00 $200.00$6.00 $240.006INCIDENTAL HOT-MIX ASPHALT SURFACINGTON 25$225.00 $5,625.00$250.00 $6,250.00$300.00 $7,500.00$200.00 $5,000.00$200.00 $5,000.007PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ YD 945$75.00 $70,875.00$80.00 $75,600.00$70.00 $66,150.00$70.00 $66,150.00$70.00 $66,150.008STORM SEWERS, SPECIAL, 10" ( D. I. P. / CL 50 )FOOT 260$125.00 $32,500.00$120.00 $31,200.00$113.00 $29,380.00$115.00 $29,900.00$130.00 $33,800.009STORM SEWERS, 12", TYPE 2 ( R. C. P. / CL III )FOOT 117$100.00 $11,700.00$80.00 $9,360.00$71.00 $8,307.00$100.00 $11,700.00$100.00 $11,700.0010STORM SEWERS, SPECIAL 12", ( D. I. P. / CL 50 )FOOT 162$145.00 $23,490.00$128.00 $20,736.00$122.00 $19,764.00$125.00 $20,250.00$135.00 $21,870.0011CATCH BASIN, TYPE A, 4' DIAMETER, TYPE 1 FRAME, OPEN LIDEACH 1$4,500.00 $4,500.00 $6,000.00 $6,000.00 $3,100.00 $3,100.00 $3,500.00 $3,500.00 $4,200.00 $4,200.0012MANHOLE, TYPE A, 4' DIA., TYPE 1 FRAME, OPEN LID/CLOSED LIDEACH 3$5,000.00 $15,000.00 $6,800.00 $20,400.00 $2,900.00 $8,700.00 $4,000.00 $12,000.00 $6,400.00 $19,200.0013INLET, TYPE A, TYPE 1 FRAME, OPEN LIDEACH 5$1,900.00 $9,500.00 $1,900.00 $9,500.00 $1,100.00 $5,500.00 $2,000.00 $10,000.00 $1,400.00 $7,000.0014HIGH CAPACITY INLET TO BE ADJUSTEDEACH 1$800.00 $800.00$400.00 $400.00$800.00 $800.00$750.00 $750.00$450.00 $450.0015COMBINATION CONCRETE CURB AND GUTTER, TYPE B 6.12FOOT 355$30.00 $10,650.00$25.00 $8,875.00$24.00 $8,520.00$30.00 $10,650.00$32.00 $11,360.0016PAVEMENT REMOVALSQ YD 45$25.00 $1,125.00$15.00 $675.00$16.00 $720.00$25.00 $1,125.00$24.00 $1,080.0017DRIVEWAY PAVEMENT REMOVALSQ YD 195$20.00 $3,900.00$9.00 $1,755.00$15.00 $2,925.00$18.00 $3,510.00$20.00 $3,900.0018COMBINATION CURB AND GUTTER REMOVALFOOT 355$8.00 $2,840.00$5.00 $1,775.00$8.00 $2,840.00$4.00 $1,420.00$8.00 $2,840.0019SIDEWALK REMOVALSQ FT 470$2.50 $1,175.00$1.00 $470.00$2.00 $940.00$2.00 $940.00$2.00 $940.0020PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT - 6"SQ YD 195$65.00 $12,675.00$72.00 $14,040.00$55.00 $10,725.00$55.00 $10,725.00$58.00 $11,310.0021PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ FT 470$8.00 $3,760.00$7.00 $3,290.00$9.00 $4,230.00$7.00 $3,290.00$6.50 $3,055.0022PROTECTIVE SEALERSQ YD 1,140$2.00 $2,280.00$1.00 $1,140.00$1.00 $1,140.00$1.00 $1,140.00$3.00 $3,420.0023CRUSHED STONE, CA - 14TON 20$45.00 $900.00$22.00 $440.00$38.00 $760.00$20.00 $400.00$18.00 $360.0024FURNISHING AND PLACING TOPSOIL, 3"SQ YD 170$8.00 $1,360.00$4.00 $680.00$4.00 $680.00$8.00 $1,360.00$5.00 $850.0025SODDING, SALT TOLERANTSQ YD 170$15.00 $2,550.00$16.00 $2,720.00$7.00 $1,190.00$16.00 $2,720.00$10.00 $1,700.0026CLASS B PATCHES, SPECIAL 9" (HES)SQ YD 120$100.00 $12,000.00$90.00 $10,800.00$125.00 $15,000.00$105.00 $12,600.00$95.00 $11,400.0027DETECTABLE WARNINGSSQ FT 20$45.00 $900.00$42.00 $840.00$29.00 $580.00$50.00 $1,000.00$35.00 $700.0028HOT-MIX ASPHALT SURFACE REMOVALSQ YD 40$20.00 $800.00$12.00 $480.00$30.00 $1,200.00$20.00 $800.00$25.00 $1,000.0029TEMPORARY FENCEFOOT 120$3.00 $360.00$5.00 $600.00$3.00 $360.00$5.00 $600.00$7.00 $840.0030CONSTRUCTION LAYOUT AND STAKINGLSUM 1$4,000.00 $4,000.00 $2,750.00 $2,750.00 $12,000.00 $12,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.0031STREET SWEEPINGEACH 5$400.00 $2,000.00$400.00 $2,000.00$100.00 $500.00$500.00 $2,500.00 $1,000.00 $5,000.0032CLOSED CIRCUIT TV INSPECTIONLSUM 1$4,000.00 $4,000.00 $2,250.00 $2,250.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00$500.00 $500.0033PRE-CONSTRUCTION SURFACE VIDEO TAPINGLSUM 1$3,000.00 $3,000.00$500.00 $500.00 $2,300.00 $2,300.00 $1,000.00 $1,000.00$800.00 $800.0034TREE REMOVAL (6 TO 15 INCH DIAMETER)UNIT 22$50.00 $1,100.00$45.00 $990.00$43.00 $946.00$25.00 $550.00$20.00 $440.0035TREE REMOVAL (OVER 15 INCH DIAMETER)UNIT 30$90.00 $2,700.00$67.00 $2,010.00$44.00 $1,320.00$50.00 $1,500.00$35.00 $1,050.0036EPOXY PAVEMENT MARKING LINE-4" YELLOWFOOT 120$30.00 $3,600.00$24.35 $2,922.00$27.00 $3,240.00$10.00 $1,200.00$3.00 $360.00SUB-TOTAL:$282,605.00SUB-TOTAL:$271,276.00SUB-TOTAL:$248,992.00SUB-TOTAL:$255,360.00SUB-TOTAL:$266,997.00SA 1522 ALLEY NORTH OF SIMPSON, EAST OF RAILROAD ROW1EARTH EXCAVATIONCU YD 305$65.00 $19,825.00$45.00 $13,725.00$43.00 $13,115.00$60.00 $18,300.00$70.00 $21,350.002TRENCH BACKFILLCU YD 188$40.00 $7,520.00$48.00 $9,024.00$39.00 $7,332.00$32.00 $6,016.00$40.00 $7,520.003SUB-BASE GRANULAR MATERIAL, TYPE BCU YD 25$45.00 $1,125.00$35.00 $875.00$40.00 $1,000.00$38.00 $950.00$30.00 $750.004GRANULAR CRADLE MATERIAL, CA-11TON 82$30.00 $2,460.00$54.00 $4,428.00$42.00 $3,444.00$22.00 $1,804.00$28.00 $2,296.005AGGREGATE BASE COURSE, TYPE B, 4"SQ YD 35$15.00 $525.00$6.00 $210.00$12.00 $420.00$5.00 $175.00$7.00 $245.006INCIDENTAL HOT-MIX ASPHALT SURFACINGTON 10$230.00 $2,300.00$250.00 $2,500.00$300.00 $3,000.00$200.00 $2,000.00$200.00 $2,000.00TOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALAPPROVED ENGINEER'S ESTIMATECapital Cement, Inc, Inc6231 N Pulaski Rd, Sumit Construction, Inc.Chicago, IL 606394150 W. Wrightwood Ave.Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALTOTAL1 of 5157 of 471
CITY OF EVANSTONTABULATION OF BIDS FOR2017 ALLEY AND STREET IMPROVEMENTS PROJECTBID NO: 17-38DATE: July 11, 2017TIME: 2:00 P.M.ATTENDED BY: PAUNITUNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICETOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALAPPROVED ENGINEER'S ESTIMATECapital Cement, Inc, Inc6231 N Pulaski Rd, Sumit Construction, Inc.Chicago, IL 606394150 W. Wrightwood Ave.Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALTOTAL7PORTLAND CEMENT CONCRETE PAVEMENT, 8"SQ YD 880$75.00 $66,000.00$80.00 $70,400.00$70.00 $61,600.00$70.00 $61,600.00$70.00 $61,600.008STORM SEWERS, SPECIAL, 8" ( D. I. P. / CL 50 )FOOT 221$117.00 $25,857.00$120.00 $26,520.00$95.00 $20,995.00$100.00 $22,100.00$110.00 $24,310.009STORM SEWERS, 8" PVC SDR 26FOOT 174$90.00 $15,660.00$90.00 $15,660.00$45.00 $7,830.00$75.00 $13,050.00$85.00 $14,790.0010CATCH BASIN, TYPE A, 4' DIA., TYPE 1 FRAME, OPEN LIDEACH 1$4,500.00 $4,500.00 $6,000.00 $6,000.00 $2,900.00 $2,900.00 $3,500.00 $3,500.00 $4,200.00 $4,200.0011MANHOLE, TYPE A, 4' DIA., TYPE 1 FRAME, OPEN LIDEACH 2$5,000.00 $10,000.00 $6,800.00 $13,600.00 $2,800.00 $5,600.00 $4,000.00 $8,000.00 $6,400.00 $12,800.0012INLET, TYPE A, TYPE 1 FRAME, OPEN LIDEACH 4$1,900.00 $7,600.00 $1,900.00 $7,600.00 $1,100.00 $4,400.00 $2,000.00 $8,000.00 $1,400.00 $5,600.0013CONCRETE CURB , TYPE B FOOT 280$30.00 $8,400.00$25.00 $7,000.00$23.00 $6,440.00$30.00 $8,400.00$18.00 $5,040.0014DRIVEWAY PAVEMENT REMOVALSQ YD 265$20.00 $5,300.00$8.00 $2,120.00$15.00 $3,975.00$20.00 $5,300.00$22.00 $5,830.0015CURB REMOVALFOOT 280$8.00 $2,240.00$4.00 $1,120.00$7.00 $1,960.00$4.00 $1,120.00$8.00 $2,240.0016SIDEWALK REMOVALSQ FT 260$2.50 $650.00$1.00 $260.00$3.00 $780.00$3.00 $780.00$2.00 $520.0017PCC DRIVEWAY PAVEMENT - 6"SQ YD 230$65.00 $14,950.00$60.00 $13,800.00$55.00 $12,650.00$55.00 $12,650.00$58.00 $13,340.0018PCC SIDEWALK - 5"SQ FT 260$8.00 $2,080.00$6.00 $1,560.00$9.00 $2,340.00$8.00 $2,080.00$6.50 $1,690.0019PROTECTIVE SEALERSQ YD 1,110$2.00 $2,220.00$1.00 $1,110.00$1.00 $1,110.00$1.00 $1,110.00$3.00 $3,330.0020CRUSHED STONE, CA - 14TON 20$45.00 $900.00$22.00 $440.00$43.00 $860.00$5.00 $100.00$18.00 $360.0021FURNISHING AND PLACING TOPSOIL, 3"SQ YD 130$8.00 $1,040.00$4.00 $520.00$4.00 $520.00$8.00 $1,040.00$5.00 $650.0022SODDING, SALT TOLERANTSQ YD 130$15.00 $1,950.00$16.00 $2,080.00$8.00 $1,040.00$16.00 $2,080.00$10.00 $1,300.0023CLASS B PATCHES, SPECIAL 9" (HES)SQ YD 20$110.00 $2,200.00$90.00 $1,800.00$145.00 $2,900.00$105.00 $2,100.00$95.00 $1,900.0024DETECTABLE WARNINGSSQ FT 20$45.00 $900.00$42.00 $840.00$29.00 $580.00$50.00 $1,000.00$35.00 $700.0025HOT-MIX ASPHALT SURFACE REMOVALSQ YD 40$20.00 $800.00$12.00 $480.00$35.00 $1,400.00$20.00 $800.00$25.00 $1,000.0026 TEMPORARY FENCEFOOT 95$5.00 $475.00$5.00 $475.00$2.00 $190.00$5.00 $475.00$7.00 $665.0027CONSTRUCTION LAYOUT AND STAKINGLSUM 1$4,000.00 $4,000.00 $2,500.00 $2,500.00 $12,500.00 $12,500.00 $10,000.00 $10,000.00 $3,500.00 $3,500.0028STREET SWEEPINGEACH 4$400.00 $1,600.00$375.00 $1,500.00$100.00 $400.00$500.00 $2,000.00$800.00 $3,200.0029SOIL DISPOSAL ANALYSISLSUM 4$3,000.00 $12,000.00 $1,250.00 $5,000.00 $2,600.00 $10,400.00 $2,500.00 $10,000.00 $1,400.00 $5,600.0030NON-SPECIAL WASTE DISPOSALCU YD 410$27.00 $11,070.00$55.00 $22,550.00$90.00 $36,900.00$89.00 $36,490.00$70.00 $28,700.0031CLOSED CIRCUIT TV INSPECTIONLSUM 1$4,000.00 $4,000.00 $1,250.00 $1,250.00 $2,500.00 $2,500.00 $1,500.00 $1,500.00 $1,000.00 $1,000.0032PRE-CONSTRUCTION SURFACE VIDEO TAPINGLSUM 1$3,000.00 $3,000.00$500.00 $500.00 $1,900.00 $1,900.00 $1,000.00 $1,000.00$800.00 $800.0033STEEL PLATE BEAM GUARD RAIL , TYPE A, 6 FOOT POSTSFOOT 15$120.00 $1,800.00$70.00 $1,050.00$140.00 $2,100.00$149.00 $2,235.00$120.00 $1,800.0034EPOXY PAVEMENT MARKING LINE-4" YELLOWFOOT 120$28.00 $3,360.00$24.35 $2,922.00$27.00 $3,240.00$12.00 $1,440.00$3.00 $360.00SUB-TOTAL:$248,307.00SUB-TOTAL:$241,419.00SUB-TOTAL:$238,321.00SUB-TOTAL:$249,195.00SUB-TOTAL:$240,986.00CDBG ALLEY NORTH OF BRUMMEL, EAST OF ELMWOOD1EARTH EXCAVATIONCU YD 708$50.00 $35,400.00$45.00 $31,860.00$43.00 $30,444.00$60.00 $42,480.00$65.00 $46,020.002TRENCH BACKFILLCU YD 93$40.00 $3,720.00$48.00 $4,464.00$37.00 $3,441.00$5.00 $465.00$40.00 $3,720.003AGGREGATE BASE COURSE, TYPE B, 4"SQ YD 655$7.00 $4,585.00$6.00 $3,930.00$7.00 $4,585.00$5.00 $3,275.00$6.00 $3,930.004GRANULAR CRADLE MATERIAL, CA-11TON 32$30.00 $960.00$54.00 $1,728.00$43.00 $1,376.00$25.00 $800.00$28.00 $896.005AGGREGATE BASE COURSE, TYPE B, 6"SQ YD 90$9.00 $810.00$9.00 $810.00$11.00 $990.00$6.00 $540.00$9.00 $810.006INCIDENTAL HOT-MIX ASPHALT SURFACINGTON 20$225.00 $4,500.00$250.00 $5,000.00$300.00 $6,000.00$200.00 $4,000.00$200.00 $4,000.007HIGH EARLY STRENGTH PCC PAVEMENT, 8"SQ YD 655$73.00 $47,815.00$85.00 $55,675.00$72.00 $47,160.00$70.00 $45,850.00$70.00 $45,850.008INFILTRATION TRENCH AGGREGATECU YD 350$40.00 $14,000.00$45.00 $15,750.00$43.00 $15,050.00$50.00 $17,500.00$42.00 $14,700.009GEOTEXTILE FABRIC, 8 ozSQ YD 1,555$4.00 $6,220.00$1.50 $2,332.50$2.00 $3,110.00$5.00 $7,775.00$5.00 $7,775.0010STORM SEWERS, SPECIAL 10", ( D. I. P. / CL 52 )FOOT 137$125.00 $17,125.00$100.00 $13,700.00$107.00 $14,659.00$115.00 $15,755.00$130.00 $17,810.0011CATCH BASIN, TYPE A, 4' DIA., TYPE 1 FR, OL (RESTRICTOR)EACH 1$4,000.00 $4,000.00 $6,800.00 $6,800.00 $2,900.00 $2,900.00 $3,500.00 $3,500.00 $4,200.00 $4,200.0012INLET, TYPE A, TYPE 1 FRAME, OPEN LIDEACH 1$1,600.00 $1,600.00 $1,900.00 $1,900.00 $1,100.00 $1,100.00 $2,000.00 $2,000.00 $1,400.00 $1,400.0013COMB. CONCRETE CURB & GUTTER, TYPE B 6.12FOOT 185$25.00 $4,625.00$25.00 $4,625.00$24.00 $4,440.00$30.00 $5,550.00$32.00 $5,920.0014DRIVEWAY PAVEMENT REMOVALSQ YD 255$17.00 $4,335.00$9.00 $2,295.00$15.00 $3,825.00$20.00 $5,100.00$26.00 $6,630.0015COMBINATION CURB AND GUTTER REMOVALFOOT 185$6.00 $1,110.00$5.00 $925.00$8.00 $1,480.00$4.00 $740.00$8.00 $1,480.0016SIDEWALK REMOVALSQ FT 310$2.00 $620.00$1.00 $310.00$3.00 $930.00$3.00 $930.00$2.00 $620.002 of 5158 of 471
CITY OF EVANSTONTABULATION OF BIDS FOR2017 ALLEY AND STREET IMPROVEMENTS PROJECTBID NO: 17-38DATE: July 11, 2017TIME: 2:00 P.M.ATTENDED BY: PAUNITUNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICETOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALAPPROVED ENGINEER'S ESTIMATECapital Cement, Inc, Inc6231 N Pulaski Rd, Sumit Construction, Inc.Chicago, IL 606394150 W. Wrightwood Ave.Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALTOTAL17PORTLAND CEMENT CONC. DRIVEWAY PAVT - 6"SQ YD 165$60.00 $9,900.00$72.00 $11,880.00$55.00 $9,075.00$55.00 $9,075.00$58.00 $9,570.0018PORTLAND CEMENT CONCRETE SIDEWALK - 5"SQ FT 310$7.00 $2,170.00$7.00 $2,170.00$9.00 $2,790.00$8.00 $2,480.00$7.00 $2,170.0019PROTECTIVE SEALERSQ YD 820$2.00 $1,640.00$1.00 $820.00$1.00 $820.00$1.00 $820.00$3.00 $2,460.0020CRUSHED STONE, CA - 16TON 25$30.00 $750.00$22.00 $550.00$39.00 $975.00$25.00 $625.00$28.00 $700.0021FURNISHING AND PLACING TOPSOIL, 3"SQ YD 120$5.00 $600.00$4.00 $480.00$4.00 $480.00$8.00 $960.00$5.00 $600.0022SODDING, SALT TOLERANTSQ YD 120$9.00 $1,080.00$16.00 $1,920.00$7.00 $840.00$16.00 $1,920.00$10.00 $1,200.0023CLASS B PATCHES, 9" (High Early Strength)SQ YD 10$110.00 $1,100.00$90.00 $900.00$155.00 $1,550.00 $1,115.00 $11,150.00$95.00 $950.0024DETECTABLE WARNINGSSQ FT 30$50.00 $1,500.00$42.00 $1,260.00$29.00 $870.00$5.00 $150.00$35.00 $1,050.0025HOT-MIX ASPHALT SURFACE REMOVALSQ YD 70$18.00 $1,260.00$12.00 $840.00$30.00 $2,100.00$20.00 $1,400.00$25.00 $1,750.0026CONSTRUCTION LAYOUT AND STAKINGLSUM 1$5,000.00 $5,000.00 $2,500.00 $2,500.00 $12,000.00 $12,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.0027STREET SWEEPINGEACH 4$30.00 $120.00$400.00 $1,600.00$100.00 $400.00$500.00 $2,000.00$800.00 $3,200.0028CLOSED CIRCUIT TV INSPECTIONLSUM 1$8,000.00 $8,000.00$500.00 $500.00 $2,600.00 $2,600.00 $1,500.00 $1,500.00 $1,000.00 $1,000.0029PRE-CONSTRUCTION SURFACE VIDEO TAPINGLSUM 1$2,500.00 $2,500.00$250.00 $250.00 $1,900.00 $1,900.00 $1,000.00 $1,000.00$800.00 $800.0030EPOXY PAVEMENT MARKING LINE-4" YELLOWFOOT 115$15.00 $1,725.00$24.35 $2,800.25$27.00 $3,105.00$12.00 $1,380.00$3.00 $345.0031PERMEABLE CONCRETE PAVERSSQ YD 260$110.00 $28,600.00$75.00 $19,500.00$14.00 $3,640.00$90.00 $23,400.00$65.00 $16,900.0032CRUSHED STONE, CA - 16 (WASHED) TON 75$75.00 $5,625.00$100.00 $7,500.00$38.00 $2,850.00$75.00 $5,625.00$150.00 $11,250.00SUB-TOTAL:$222,995.00SUB-TOTAL:$207,574.75SUB-TOTAL:$187,485.00SUB-TOTAL:$229,745.00SUB-TOTAL:$224,706.00PUD ALLEY NORTH OF GROVE, EAST OF CHICAGO1TREE TRUNK PROTECTIONEACH 1$300.00 $300.00$150.00 $150.00$50.00 $50.00$100.00 $100.00$100.00 $100.002AGGREGATE FOR TEMPORARY ACCESSTON 10$50.00 $500.00$20.00 $200.00$30.00 $300.00$50.00 $500.00$15.00 $150.003BITUMINOUS MATERIALS (TACK COAT)POUND 150$5.00 $750.00$0.01$1.50$4.00 $600.00$1.33 $199.50$3.00 $450.004AGGREGATE (PRIME COAT)TON1$50.00 $50.00$1.00$1.00$100.00 $100.00$83.60 $83.60$100.00 $100.005HMA BINDER COURSE, IL-19.0, N50 (Hand Method)TON 22$200.00 $4,400.00$134.00 $2,948.00$200.00 $4,400.00$191.58 $4,214.76$170.00 $3,740.006HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50TON 38$150.00 $5,700.00$175.00 $6,650.00$200.00 $7,600.00$81.70 $3,104.60$200.00 $7,600.007INCIDENTAL HOT-MIX ASPHALT SURFACINGTON 16$250.00 $4,000.00$250.00 $4,000.00$200.00 $3,200.00$96.70 $1,547.20$200.00 $3,200.008PCC DRIVEWAY PAVEMENT, 8 INCHSQ YD 25$80.00 $2,000.00$80.00 $2,000.00$89.00 $2,225.00$60.00 $1,500.00$58.00 $1,450.009PCC SURFACE REMOVAL 2" AVE. (Variable Depth) SQ YD 310$20.00 $6,200.00$31.00 $9,610.00$30.00 $9,300.00$25.00 $7,750.00$12.00 $3,720.0010DRIVEWAY PAVEMENT REMOVALSQ YD 150$20.00 $3,000.00$15.00 $2,250.00$19.00 $2,850.00$20.00 $3,000.00$21.00 $3,150.0011CLASS D PATCHES, SPECIAL 6" SQ YD 130$100.00 $13,000.00$95.00 $12,350.00$70.00 $9,100.00$150.00 $19,500.00$65.00 $8,450.0012FIBER GLASS FABRIC REPAIR SYSTEMSQ YD 25$65.00 $1,625.00$50.00 $1,250.00$150.00 $3,750.00$100.00 $2,500.00$50.00 $1,250.0013STREET SWEEPINGEACH 2$400.00 $800.00$400.00 $800.00$1.00$2.00$500.00 $1,000.00$800.00 $1,600.0014REMOVING AND RESETTING PAVERSSQ FT 80$20.00 $1,600.00$16.00 $1,280.00$14.00 $1,120.00$30.00 $2,400.00$14.00 $1,120.0015PRE-CONSTRUCTION SURFACE VIDEO TAPINGLSUM 1$1,000.00 $1,000.00$250.00 $250.00 $2,000.00 $2,000.00 $1,000.00 $1,000.00$800.00 $800.00$44,925.00SUB-TOTAL:$43,740.50SUB-TOTAL:$46,597.00SUB-TOTAL:$48,399.66SUB-TOTAL:$36,880.00GARNETT PLACE ALLEY PARKING LOT 1EARTH EXCAVATIONCU YD 450$60.00 $27,000.00$45.00 $20,250.00$43.00 $19,350.00$60.00 $27,000.00$65.00 $29,250.002TRENCH BACKFILLCU YD 50$50.00 $2,500.00$48.00 $2,400.00$37.00 $1,850.00$32.00 $1,600.00$40.00 $2,000.003POROUS GRANULAR BACKFILLTON 25$60.00 $1,500.00$35.00 $875.00$24.00 $600.00$30.00 $750.00$25.00 $625.004TOPSOIL FURNISH AND PLACE, SPECIALCU YD 10$65.00 $650.00$50.00 $500.00$80.00 $800.00$8.00 $80.00$80.00 $800.005AGGREGATE BASE COURSE, TYPE B 4"SQ YD 1,470$8.00 $11,760.00$6.00 $8,820.00$8.00 $11,760.00$4.00 $5,880.00$6.00 $8,820.006AGGREGATE BASE COURSE, TYPE B 6"SQ YD 22$12.00 $264.00$9.00 $198.00$15.00 $330.00$6.00 $132.00$8.00 $176.007AGGREGATE FOR TEMPORARY ACCESSTON 12$50.00 $600.00$20.00 $240.00$30.00 $360.00$50.00 $600.00$15.00 $180.008BITUMINOUS MATERIALS (TACK COAT)POUND 570$1.00 $570.00$0.01$5.70$2.00 $1,140.00$1.33 $758.10$3.00 $1,710.009AGGREGATE (PRIME COAT)TON2$25.00 $50.00$1.00$2.00$100.00 $200.00$83.60 $167.20$100.00 $200.0010HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50TON 430$82.00 $35,260.00$85.00 $36,550.00$120.00 $51,600.00$91.58 $39,379.40$120.00 $51,600.0011HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50TON 145$100.00 $14,500.00$125.00 $18,125.00$150.00 $21,750.00$81.70 $11,846.50$150.00 $21,750.00SUB-TOTAL:3 of 5159 of 471
CITY OF EVANSTONTABULATION OF BIDS FOR2017 ALLEY AND STREET IMPROVEMENTS PROJECTBID NO: 17-38DATE: July 11, 2017TIME: 2:00 P.M.ATTENDED BY: PAUNITUNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICETOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALAPPROVED ENGINEER'S ESTIMATECapital Cement, Inc, Inc6231 N Pulaski Rd, Sumit Construction, Inc.Chicago, IL 606394150 W. Wrightwood Ave.Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALTOTAL12INCIDENTAL HOT-MIX ASPHALT SURFACINGTON5$300.00 $1,500.00$250.00 $1,250.00$145.00 $725.00$96.70 $483.50$200.00 $1,000.0013PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCHSQ YD 65$70.00 $4,550.00$85.00 $5,525.00$70.00 $4,550.00$60.00 $3,900.00$58.00 $3,770.0014PORTLAND CEMENT CONCRETE SIDEWALK 5 INCHSQ FT 1,995$9.00 $17,955.00$7.00 $13,965.00$8.00 $15,960.00$7.00 $13,965.00$7.00 $13,965.0015HMA SURFACE REMOVAL (VARIABLE DEPTH, HAND METHOD)SQ YD 30$15.00 $450.00$15.00 $450.00$30.00 $900.00$20.00 $600.00$14.00 $420.0016PAVEMENT REMOVALSQ YD 65$22.00 $1,430.00$15.00 $975.00$19.00 $1,235.00$25.00 $1,625.00$29.00 $1,885.0017DRIVEWAY PAVEMENT REMOVALSQ YD 40$22.00 $880.00$9.00 $360.00$16.00 $640.00$20.00 $800.00$26.00 $1,040.0018SIDEWALK REMOVALSQ FT 1,180$3.00 $3,540.00$1.00 $1,180.00$3.00 $3,540.00$3.00 $3,540.00$2.00 $2,360.0019PORTLAND CEMENT CONCRETE PAVEMENT 9 INCHSQ YD 65$80.00 $5,200.00$90.00 $5,850.00$81.00 $5,265.00$65.00 $4,225.00$70.00 $4,550.0020STORM SEWERS 8", SPECIAL (DIP CL 50)FOOT 86$150.00 $12,900.00$100.00 $8,600.00$111.00 $9,546.00$100.00 $8,600.00$120.00 $10,320.0021STORM SEWERS 10", SPECIAL (DIP CL 50)FOOT 30$150.00 $4,500.00$120.00 $3,600.00$124.00 $3,720.00$115.00 $3,450.00$130.00 $3,900.0022CATCH BASINS, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, OPEN LID EACH 4$4,500.00 $18,000.00 $6,000.00 $24,000.00 $2,900.00 $11,600.00 $3,500.00 $14,000.00 $4,200.00 $16,800.0023MANHOLES, TYPE A, 4'-DIAMETER, TYPE 1 FRAME, CLOSED LID EACH 2$5,500.00 $11,000.00 $6,800.00 $13,600.00 $2,900.00 $5,800.00 $4,500.00 $9,000.00 $6,400.00 $12,800.0024REMOVING MANHOLES EACH 2$500.00 $1,000.00$500.00 $1,000.00$500.00 $1,000.00 $1,250.00 $2,500.00$400.00 $800.0025CONCRETE CURB, TYPE B (AEP Modified)FOOT 30$30.00 $900.00$24.00 $720.00$32.00 $960.00$30.00 $900.00$22.00 $660.0026COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 FOOT 550$30.00 $16,500.00$25.00 $13,750.00$24.00 $13,200.00$30.00 $16,500.00$32.00 $17,600.0027NON-SPECIAL WASTE DISPOSALCU YD 500$100.00 $50,000.00$55.00 $27,500.00$90.00 $45,000.00$85.00 $42,500.00$70.00 $35,000.0028SOIL DISPOSAL ANALYSISEACH 3$2,500.00 $7,500.00 $1,250.00 $3,750.00 $2,600.00 $7,800.00 $2,500.00 $7,500.00 $1,400.00 $4,200.0029THERMOPLASTIC PAVEMENT MARKING - LINE 4"FOOT 655$2.00 $1,310.00$3.50 $2,292.50$5.00 $3,275.00$0.65 $425.75$3.00 $1,965.0030THERMOPLASTIC PAVEMENT MARKING - LINE 12"FOOT 155$4.00 $620.00$10.80 $1,674.00$14.00 $2,170.00$1.80 $279.00$6.00 $930.0031PREFORMED PLASTIC PAVEMENT MARKING - LINE 4"FOOT 190$25.00 $4,750.00$8.23 $1,563.70$10.00 $1,900.00$2.00 $380.00$8.00 $1,520.0032STREET SWEEPINGEACH 3$400.00 $1,200.00$400.00 $1,200.00$100.00 $300.00$500.00 $1,500.00$800.00 $2,400.0033CONSTRUCTION LAYOUTLSUM 1$3,000.00 $3,000.00 $1,250.00 $1,250.00 $21,000.00 $21,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.0034PRE CONSTRUCTION SURFACE VIDEO TAPING LSUM 1$2,500.00 $2,500.00$250.00 $250.00 $2,200.00 $2,200.00 $1,000.00 $1,000.00$800.00 $800.00$265,839.00SUB-TOTAL:$222,270.90SUB-TOTAL:$272,026.00SUB-TOTAL:$235,866.45SUB-TOTAL:$260,796.00CDBG DEWEY AVENUE STREET RESURFACING1TEMPORARY FENCEFOOT 1,115$2.00 $2,230.00$5.50 $6,132.50$2.00 $2,230.00$3.00 $3,345.00$7.00 $7,805.002TREE TRUNK PROTECTIONEACH 4$200.00 $800.00$150.00 $600.00$70.00 $280.00$150.00 $600.00$100.00 $400.003TREE ROOT PRUNINGFOOT 710$7.00 $4,970.00$3.00 $2,130.00$4.00 $2,840.00$10.00 $7,100.00$6.00 $4,260.004TREE PRUNING (OVER 10 INCH DIAMETER)EACH 30$100.00 $3,000.00$100.00 $3,000.00$65.00 $1,950.00$100.00 $3,000.00$100.00 $3,000.005EARTH EXCAVATIONCU YD 15$60.00 $900.00$45.00 $675.00$56.00 $840.00$60.00 $900.00$50.00 $750.006TRENCH BACKFILLCU YD 15$45.00 $675.00$80.00 $1,200.00$47.00 $705.00$30.00 $450.00$32.00 $480.007POROUS GRANULAR BACKFILLTON5$45.00 $225.00$35.00 $175.00$63.00 $315.00$125.00 $625.00$25.00 $125.008TOPSOIL FURNISH AND PLACE, SPECIALCU YD 40$60.00 $2,400.00$65.00 $2,600.00$55.00 $2,200.00$8.00 $320.00$80.00 $3,200.009SODDING, SALT TOLERANTSQ YD 850$9.00 $7,650.00$12.50 $10,625.00$8.00 $6,800.00$16.00 $13,600.00$10.00 $8,500.0010AGGREGATE BASE COURSE, TYPE B 4"SQ YD 270$6.00 $1,620.00$6.00 $1,620.00$8.00 $2,160.00$4.00 $1,080.00$6.00 $1,620.0011HES PCC BASE COURSE WIDENING 9"SQ YD 30$60.00 $1,800.00$90.00 $2,700.00$85.00 $2,550.00$75.00 $2,250.00$75.00 $2,250.0012AGGREGATE FOR TEMPORARY ACCESSTON 10$55.00 $550.00$20.00 $200.00$30.00 $300.00$50.00 $500.00$15.00 $150.0013BITUMINOUS MATERIALS (TACK COAT)POUND 1,995$0.50 $997.50$0.01 $19.95$1.00 $1,995.00$1.33 $2,653.35$1.50 $2,992.5014AGGREGATE (PRIME COAT)TON 12$20.00 $240.00$1.00 $12.00$10.00 $120.00$83.60 $1,003.20$50.00 $600.0015MIXTURE FOR CRACKS, JOINTS, AND FLANGEWAYSTON2$350.00 $700.00 $1,000.00 $2,000.00$500.00 $1,000.00 $1,506.39 $3,012.78$300.00 $600.0016LEVELING BINDER (MACHINE METHOD), N50TON 160$80.00 $12,800.00$102.50 $16,400.00$120.00 $19,200.00$96.70 $15,472.00$140.00 $22,400.0017HOT-MIX ASPHALT SURFACE REMOVAL - BUTT JOINTSQ YD 160$10.00 $1,600.00$7.70 $1,232.00$10.00 $1,600.00$21.52 $3,443.20$14.00 $2,240.0018TEMPORARY RAMPSQ YD 240$8.00 $1,920.00$20.00 $4,800.00$7.00 $1,680.00$45.01 $10,802.40$25.00 $6,000.0019HOT-MIX ASPHALT SURFACE COURSE, MIX "D", N50TON 340$80.00 $27,200.00$89.75 $30,515.00$120.00 $40,800.00$81.70 $27,778.00$120.00 $40,800.0020TEMPORARY HOT-MIX ASPHALT TON2$170.00 $340.00$250.00 $500.00$450.00 $900.00$231.70 $463.40$200.00 $400.0021PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 6 INCHSQ YD 150$65.00 $9,750.00$72.00 $10,800.00$55.00 $8,250.00$60.00 $9,000.00$56.00 $8,400.00SUB-TOTAL:4 of 5160 of 471
CITY OF EVANSTONTABULATION OF BIDS FOR2017 ALLEY AND STREET IMPROVEMENTS PROJECTBID NO: 17-38DATE: July 11, 2017TIME: 2:00 P.M.ATTENDED BY: PAUNITUNITUNITUNITUNITPRICEPRICEPRICEPRICEPRICETOTALITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALAPPROVED ENGINEER'S ESTIMATECapital Cement, Inc, Inc6231 N Pulaski Rd, Sumit Construction, Inc.Chicago, IL 606394150 W. Wrightwood Ave.Chicago, IL 60646Copenhaver Construction, Inc75 Koppie Drive, Gilberts, IL 60136Schroeder & Schroeder, Inc7306 Central Park, Skokie, IL 60076TOTALTOTAL22PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 8 INCHSQ YD 10$75.00 $750.00$75.00 $750.00$95.00 $950.00$65.00 $650.00$60.00 $600.0023PORTLAND CEMENT CONCRETE SIDEWALK 5 INCHSQ FT 2,085$7.00 $14,595.00$7.00 $14,595.00$8.00 $16,680.00$7.00 $14,595.00$7.00 $14,595.0024DETECTABLE WARNINGSSQ FT 160$45.00 $7,200.00$42.00 $6,720.00$28.00 $4,480.00$50.00 $8,000.00$35.00 $5,600.0025HOT-MIX ASPHALT SURFACE REMOVAL (VARIABLE DEPTH)SQ YD 2,800$6.00 $16,800.00$7.70 $21,560.00$9.00 $25,200.00$6.52 $18,256.00$8.00 $22,400.0026PAVEMENT REMOVALSQ YD 230$20.00 $4,600.00$15.00 $3,450.00$19.00 $4,370.00$25.00 $5,750.00$28.00 $6,440.0027DRIVEWAY PAVEMENT REMOVALSQ YD 160$18.00 $2,880.00$9.00 $1,440.00$15.00 $2,400.00$20.00 $3,200.00$26.00 $4,160.0028CURB REMOVALFOOT 1,605$6.00 $9,630.00$5.00 $8,025.00$8.00 $12,840.00$4.00 $6,420.00$7.00 $11,235.0029COMBINATION CURB AND GUTTER REMOVALFOOT 85$6.00 $510.00$5.00 $425.00$9.00 $765.00$4.00 $340.00$8.00 $680.0030SIDEWALK REMOVALSQ FT 2,085$2.00 $4,170.00$1.00 $2,085.00$2.00 $4,170.00$3.00 $6,255.00$2.00 $4,170.0031CLASS D PATCHES, SPECIAL, 9"SQ YD 120$95.00 $11,400.00$140.00 $16,800.00$92.00 $11,040.00$150.00 $18,000.00$80.00 $9,600.0032STORM SEWERS 8", SPECIAL (DIP CL 52)FOOT 18$150.00 $2,700.00$100.00 $1,800.00$160.00 $2,880.00$100.00 $1,800.00$170.00 $3,060.0033COMBINED SEWERS 12", SPECIAL(DIP CC 50)FOOT 3$180.00 $540.00$800.00 $2,400.00$255.00 $765.00$150.00 $450.00$230.00 $690.0034INLETS, TYPE A, 2'-DIA., TYPE 1 FRAME, OPEN LID (SPECIAL)EACH 1$2,500.00 $2,500.00 $2,500.00 $2,500.00 $1,200.00 $1,200.00 $2,000.00 $2,000.00 $1,400.00 $1,400.0035MANHOLES,TYPE A,4' DIAMETER,TYPE 1 FRAME,CLOSED LIDEACH 1$4,500.00 $4,500.00 $7,800.00 $7,800.00 $2,900.00 $2,900.00 $4,500.00 $4,500.00 $6,400.00 $6,400.0036MANHOLES TO BE REMOVED EACH 1$400.00 $400.00$500.00 $500.00$600.00 $600.00$950.00 $950.00$300.00 $300.0037MANHOLES TO BE RECONSTRUCTED EACH 1$1,300.00 $1,300.00 $1,800.00 $1,800.00 $1,100.00 $1,100.00 $1,250.00 $1,250.00 $1,000.00 $1,000.0038VALVE BOXES TO BE ADJUSTEDEACH 1$350.00 $350.00$480.00 $480.00$450.00 $450.00$750.00 $750.00$500.00 $500.0039FRAMES AND GRATES TO BE ADJUSTEDEACH 8$450.00 $3,600.00$450.00 $3,600.00$600.00 $4,800.00$750.00 $6,000.00$350.00 $2,800.0040FRAMES AND LIDS TO BE ADJUSTEDEACH 1$550.00 $550.00$550.00 $550.00$600.00 $600.00$750.00 $750.00$350.00 $350.0041FRAMES AND LIDS TO BE ADJUSTED (SPECIAL)EACH 4$1,000.00 $4,000.00$900.00 $3,600.00$800.00 $3,200.00$750.00 $3,000.00$600.00 $2,400.0042FRAMES AND LIDS, OPEN LID (SPECIAL)EACH 3$500.00 $1,500.00$500.00 $1,500.00$810.00 $2,430.00 $1,250.00 $3,750.00$400.00 $1,200.0043FRAMES AND LIDS, CLOSED LID (SPECIAL)EACH 2$500.00 $1,000.00$500.00 $1,000.00$820.00 $1,640.00 $1,250.00 $2,500.00$300.00 $600.0044CONCRETE CURB, TYPE B (AEP Modified)FOOT 185$25.00 $4,625.00$25.00 $4,625.00$27.00 $4,995.00$30.00 $5,550.00$22.00 $4,070.0045COMB. CONC. CURB AND GUTTER, TYPE B-6.12 (AEP Modified)FOOT 1,505$25.00 $37,625.00$27.00 $40,635.00$24.00 $36,120.00$30.00 $45,150.00$30.00 $45,150.0046SHORT TERM PAVEMENT MARKINGFOOT 150$1.00 $150.00$5.50 $825.00$2.00 $300.00$1.00 $150.00$3.00 $450.0047THERMOPLASTIC PAVEMENT MARKING - LINE 6"FOOT 130$4.00 $520.00$10.15 $1,319.50$13.00 $1,690.00$0.90 $117.00$4.00 $520.0048THERMOPLASTIC PAVEMENT MARKING - LINE 24"FOOT 40$9.00 $360.00$62.00 $2,480.00$70.00 $2,800.00$4.00 $160.00$14.00 $560.0049STREET SWEEPINGEACH 3$500.00 $1,500.00$400.00 $1,200.00$100.00 $300.00$500.00 $1,500.00$800.00 $2,400.0050CONSTRUCTION LAYOUTLSUM 1$2,500.00 $2,500.00 $3,250.00 $3,250.00 $16,000.00 $16,000.00 $10,000.00 $10,000.00 $5,000.00 $5,000.0051LAWN SPRINKLER SYSTEM REPAIRS FOOT 110$25.00 $2,750.00$25.00 $2,750.00$20.00 $2,200.00$50.00 $5,500.00$10.00 $1,100.00$227,872.50SUB-TOTAL:$258,400.95SUB-TOTAL:$268,580.00SUB-TOTAL:$284,691.33SUB-TOTAL:$276,402.50TRAFFIC CALMING SPEED HUMPS AND ALLEY BUMPS1SPEED HUMPS (VARIOUS STREETS)SQ YD 320$75.00 $24,000.00$145.00 $46,400.00$110.00 $35,200.00$73.58 $23,545.60$120.00 $38,400.002SPEED BUMPS (VARIOUS ALLEYS)SQ YD 48$250.00 $12,000.00$225.00 $10,800.00$110.00 $5,280.00$98.58 $4,731.84$100.00 $4,800.00$36,000.00 $57,200.00SUB-TOTAL:$40,480.00SUB-TOTAL:$28,277.44SUB-TOTAL:$43,200.00$1,301,882.10$1,302,481.00$1,331,534.88$1,349,967.50$1,328,543.50$1,301,882.10$1,302,481.00$1,331,534.88$1,349,967.50TOTAL BID AMOUNTAS TABULATEDAS READSUB-TOTAL:SUB-TOTAL:5 of 5161 of 471
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170035002600170018009001900900210023002100400380037002017 Alley and Street Improvements loc map.mxd 07/13/17
2017 Alley and Street Improvements Project
City of Evanston Public Works Agency
This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.
´
Main Road
Local Street
Railroad
Water
City Boundary
0 0.25 0.5 0.75 10.125 Miles
Alley Improvements
Dewey Avenue Resurfacing
Garnett Place
162 of 471
2017 Alley and Street Improvements Project, Bid 17-38, M/W/EBE Memo 07.24.2017
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer
Dan Manis, P.E., Senior Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: 2017 Alley and Street Improvements Project, Bid 17-38
Date: July 24, 2017
The goal of the Minority, Women and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs
to perform no less than 25% of the awarded contract. With regard to the2017 Alley
and Street Improvements Project, Bid 17-38, Schroeder & Schroeder’s total base
bid is $1,301,882.10 and they will receive 33.2% credit for compliance towards the
initial M/W/EBE goal.
Name of M/W/EBE Scope of
Work
Contract
Amount
% MBE WBE EBE
Ozinga Ready Mix
2500 Oakton
Evanston, IL 60201
Concrete $125,872.22 9.6% X
Galaxy Underground Inc.
9233 Cherry Avenue
Franklin Park, IL 60131
Utilities $307,708.00 23.6% X
Total M/W/EBE $433,580.22 33.2%
CC: Martin Lyons, Assistant City Manager/CFO
Memorandum
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For City Council meeting of July 24, 2017 Item A3.5
Business of the City by Motion: 2017 Parking Garage Improvements (Bid 17-42)
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
Subject: Approval of Contract for Parking Garage Improvements (Bid No. 17-42)
Date: July 24, 2017
Recommended Action:
Staff recommends City Council authorize the City Manager to execute a contract for the
2017 Parking Garage Improvements (Bid No. 17-42) with Bulley & Andrews Concrete
Restoration (1755 West Armitage Avenue, Chicago, Illinois 60622) in the amount of
$237,354.00.
Funding Source:
Funding will be provided from the Parking Fund (Accounts 505.19.7005.65515-617011;
505.19.7005.65515-617012; & 505.19.7005.65515-617013) with a total budget for this
project of $620,000.
Livability Benefits:
Built Environment: Enhance public spaces; Promote diverse transportation modes
Background Information:
The Maple Avenue Garage is a 6-level public parking garage located in downtown
Evanston. It was originally constructed in 2000. The Sherman Avenue Garage is a 13-
level public parking garage which was built as a part the Sherman Avenue Plaza Mixed-
use Development. It was originally constructed in 2003.
The project has several components for the proposed work at the two garages.
1. Pavement markings need to be reapplied at the Maple
Avenue Garage.
2. Traffic coating reapplication is needed in specific areas at both Maple Avenue
Garage and Sherman Avenue Garage.
3. The Sherman Avenue Garage has a small area of deteriorated concrete that
needs to be restored.
Memorandum
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4. The elevator floors need new finishes.
5. Bid Alternate 1 - An alternate item was included in the bid documents to provide
traffic coating on portions of the entry/exit ramps.
Work on this project is scheduled to be substantially complete by September 29, 2017.
Analysis:
The project was advertised for bid on June 15, 2017 in the Pioneer Press and using
Demandstar. Bids for the project were received and publicly read on July 11, 2017. Four
contractors submitted bids for this project as follows:
Contractor Address Base Bid Alternate 1
Bid
Total Bid
Bulley & Andrews
Concrete
Restoration
1755 W. Armitage
Ave.
Chicago, Illinois
60622
$ 214,448.00 $ 22,906.00 $ 237,354.00
JLJ Contracting,
Inc.
2748 S. 21st Ave.
Broadview, Illinois
60155
$ 226,595.00 $ 36,940.00 $ 263,535.00
Allied
Waterproofing, Inc.
520 Executive
Drive
Suite A
Willowbrook,
Illinois 60527
$ 296,215.00 $ 24,400.00 $ 320,615.00
Reliable &
Associates
Construction
Company
4106 S. Emerald
Ave.
Chicago, Illinois
60609
$ 382,800.00 $ 50,800.00 $ 433,600.00
Staff recommends award of the base bid plus alternate 1 bid to Bulley & Andrews
Concrete Restoration for a contract price of $237,354.00. The alternate item of coating
the entrance/exit ramps is within the project budget and will extend the life of these
concrete surfaces. Bulley & Andrews worked with the City previously on the Maple
Avenue Garage, Sherman Avenue Garage and Church Street Garage in 2011, and staff
has found their work to be satisfactory.
All bids received, including the bid by Bulley & Andrews, requested that the City waive
the M/W/EBE program goals. A memo reviewing compliance with the City’s M/W/EBE
program goals is attached.
Attachments:
Memo on M/W/EBE Compliance, dated 07/24/2017
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Bid 17-42, Parking Garage Improvements, M/W/EBE Waiver 07.24.2017
To: David Stoneback, Public Works Agency Director
Lara Biggs, P.E., Bureau Chief – Capital Planning /City Engineer
Stefanie Levine, Senior Project Manager
Shane Cary, Architect/Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Parking Garage Improvements, Bid 17-42
Date: July 24, 2017
The goal of the Minority, Women, and Evanston Business Enterprise Program
(M/W/EBE) is to assist such businesses with opportunities to grow. In order to help
ensure such growth, the City has established a 25% M/W/EBE subcontracting
participation goal for general contractors. However, Bid 17-42, Parking Garage
Improvements precludes subcontracting opportunities. Therefore, a waiver is granted.
Memorandum
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For City Council Meeting of July 24, 2017 Item A3.6
Business of the City by Motion, Furious Spoon - Sidewalk Café
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee (A&PW)
From: Johanna Leonard, Director of Community Development
Gary Gerdes, Building & Inspection Services Division Manager
Subject: Furious Spoon – Sidewalk Cafe
Date: July 10, 2017
Recommended Action
Staff recommends City Council approval of first-time application for a sidewalk café
permit for Furious Spoon, a Type 1 restaurant located at 1700 Maple Avenue.
Background
Furious Spoon is a Toyko-style ramen noodle restaurant featuring hip hop music and
known for their house-made noodles. The sidewalk café will consist of nine tables with
four seats each for a seating capacity of 36. The café will operate Sunday-Thursday
11:00 a.m.–1:00 a.m. and Friday-Saturday 11:00 a.m.–2:00 p.m.
Livability Benefits
Economy & Jobs: Use of public space to assist local business
Summary
The Community Development Department, along with Health, Public Works and Law,
has reviewed the application and site layout and recommend approval of the sidewalk
café permit.
Attachments
Sidewalk Café Application and Site Plan
Memorandum
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For City Council meeting of July 24, 2017 Item A3.7
Business of the City by Motion: Sculpture at Green Bay/Emerson/Ridge Intersection
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Jennifer Lasik, Cultural Arts Coordinator
Subject: Award Contract for RFP 17-01 for Design, Manufacture and Installation of
Lighted Sculpture at the Green Bay, Emerson, Ridge Intersection
Date: July 24, 2017
Recommended Action:
Staff recommends that Council authorizes the City Manager to enter into a contract with
Warren Langley, Australian artist, (13/63 Crown Rd. Queenscliff, Sydney, NSW 2096)
for RFP 17-01 to design, manufacture and install a lighted sculpture in the underpass of
the Green Bay, Emerson, Ridge intersection in the amount of $88,897.50.
Funding Source:
This is funded from the CIP Neighborhood Public Art fund (Account 415.40.4116.65515-
117004). The total 2017 funding allocation of $150,000 is allocated as follows: $75,000
from FY 2016 G.O. Bonds (carryover), and $75,000 from FY 2017 G.O. Bonds.
Livability Benefits:
Arts, Community and Education: Incorporate arts and cultural resources
Built Environment: Enhance public spaces, Promote diverse transportation modes
Summary:
In 2015, plans were made to make significant changes and improvements to the Green
Bay, Ridge, Emerson intersection. Public Works initiated conversations with the
Cultural Arts Coordinator to use the 1% for art money mixed with Public Art Funds for
the creation of an interesting piece of artwork that would serve as a gateway for the
Green Bay Corridor.
In 2016, the Evanston Arts Council voted to create an RFP to solicit proposals for the
artwork. In the meantime, Public Works and Arts Council worked together to add
electricity to the construction site and place the electrical in the center of the underpass
triangle so that it could support a lighted sculpture.
In early 2017, the Arts Council put out RFP 17-01 and received three proposals for the
project. Members of the Public Art Subcommittee reviewed the proposals that were
received and determined that the concept and design proposal by artist Warren Langley
Memorandum
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would add interest, color and texture to the site. The subcommittee was further
impressed with the simplicity of Langley’s design which fit into their concerns about
limiting driver distraction in a busy traffic area.
During the review and selection of Mr. Langley, the Cultural Arts Coordinator further
worked with City staff to prep the intersection by removing the sculpture Penelope,
which had previously stood at the southeast corner of Emerson and Ridge.
In June of 2017, the Evanston Arts Council voted unanimously to recommend that the
City Council direct the City Manager to enter into a contract to work with Mr. Warren
Langley on the design, production and installation of a lighted sculpture at the
underpass of Green Bay, Emerson and Ridge Avenue.
Alternatives:
There were two other proposals for the artwork. One was rejected by the Arts Council
on the basis that the design of glasswork was not appropriate for the site, and because
the cost of the project was significantly beyond the resources available for the project.
The second proposal included artwork that the public art subcommittee liked, but did not
feel was appropriate for the site.
Attachments:
Request for proposal document
Evanston Art Council Minutes from June 13, 2017
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PART A. NARRATIVE
ARTIST: WARREN LANGLEY
ADDRESS: 13/63 Crown Rd. Queenscliff, Sydney, NSW 2096. AUSTRALIA
EMAIL : wazzza@msn.com.au
TELEPHONE: +61 417 448 796
STATEMENT OF APPROACH / ARTIST’S
METHODOLOGY
My initial response to the images of this site was to create a work of great drama to
counterpose the dark, drabness of the location. This has been my approach to similar public
artworks in “under overpass” precincts. In this instance however, the proximity to vehicular
traffic (and the implied issues of distraction) requires an approach which whilst conveying a
sense of drama, nonetheless conveys a visual intrigue which operates on a more subtle level.
“Stitch”, the title of the proposed work, is a 24 hour (day and night) artwork which is a
metaphor for the connectivity implicit in the site between the neighbourhoods to the North,
West, East and South. Moreover it represents a visual connectivity which stitches together the
triangulation of Green Bay and Emerson Streets and Ridge Ave and provides a marker point
or sense of gateway between the neighbourhoods.
An impression of the artwork is shown in the accompanying renders however if this RFP is
successful, the exact orientation of the light sculpture would be determined on site and in
collaboration with stakeholders. The intention though, is that the form breaks forth beyond
the boundary of the overpass in the manner shown
Arguably, the concept as presented herein has a delivery value closer to $150,000 -$200,000.
My interest in delivering the project for the lower budget as attached is to further my
exploration of the role of public art to “re-invent” otherwise alien and seemingly desolate
locations.
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MATERIALS
In consideration of the harsh location, robust, long life, sustainable and zero to low
maintenance materials are proposed. Polychromed (epoxy or polyeurethane coated) steel
provides the sculptural form. A concealed (easily accessible for maintenance) LED light
source provides the source of illumination. A simple, safe, 24V power supply delivers power
to the long life highly sustainable LED lighting system. Indeed the entire 12m long ( 40ft )
structure operates on the disturbingly low power requirement equivalent to a single 150W
globe.
LIGHTING
An optical intrigue is created within the sculpture by the use of two different light sources of
different wavelengths. The uniformly coloured surface of the polychromed steel form is
activated by different light sources on its opposing sides. On one surface the industrial
chrome yellow of the steel is activated by a reddish LED light source with a wavelength
around 650nm. This creates a glowing surface colour which in response to the surrounding
ambient light level changes, passes through varying shades of ambers, rusts and oranges
toward a beautiful tangerine colour in full darkness.
On the opposing side of the sculpture, a warm white light source with a colour temperature in
the order of 2200K and a wavelength around 570nm activates the chrome yellow surface
differently to create a series of colour shifts of a more yellow/ golden register in response to
surrounding light level change.
In both cases the light source is a concealed, vandal proof yet easily accessible LED system
which is IP 68 rated and conforms to all wet/snow situations. In the event of any LED failure
the replacement is a simple snap in /snap out system with little cost consequence. Power
supply to one end of the sculpture is to be provided by the city.
MEDIUM /DIMENSIONS/SITE PREPARATION
The steel and light construction as shown in the accompanying renders occupies the full
height between pavement and overpass underside. The entire sculptural form is mounted off
ground upon a small 300mm (1ft. high) plinth to be provided by the city. The distance of
traverse of the work including its projection beyond the overpass edge is around 12m (40 ft.)
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THE CONCEPT
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PART B
QUALIFICATIONS AND EXPERIENCE
In my public art career spanning over 30 years, the past 16 years has seen an increasing use of
light as a principle design element to create public art interventions which undergo day to night
transformations.
My work addresses the notion of sight/site, both visual and contextual and my 35 year portfolio
of artworks for the built environment span all manner of materials although it has been large
scale works in light and glass for which I am most well known.
These have involved major projects in locations as diverse as The New Australian Parliament
House; the Maison de la Opera, Amiens, France; The Museum of Contemporary Art, Tacoma,
USA, the Australian Pavilion at the 2011 Shanghai World Expo and the Hong Kong airport.
This body of work has been delivered for a broad range of government, corporate and private
clients concerned with the commissioning of artworks specific to site.
In 1996 I was awarded a Fellowship by the Australia Council for the Arts and I have been
afforded international recognition for many large scale works using glass and light as
preferred materials. In 2010 I was a finalist, in the “Art in the Working Place” category at the
International Architecture Symposium in Barcelona.
My public artworks integrate and intervene with the built environment as a site specific
component. Increasingly these work blur the boundaries between sculpture, architecture and
engineering.
All of my projects are delivered as a design, fabricate, deliver and install package and utilise
the skills of a team of engineer’s, project managers industrial designers and fabricators who
underpin these public art projects. Together, this team has developed a reputation for
reliability, ability to deliver unfailingly on time, problem solve on all levels of a project and
competently involve themselves with all manner of colleagues, stakeholders, consultants and
other professionals. In the case of this Evanston proposal, if successful, all fabrication and
project management would be undertaken with local providors.
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ARTIST’S RESUME (abridged)
Warren Langley
s i t e r e l a t e d a r t
Exhibitions
Solo and group exhibitions throughout Australia, Japan, USA, Canada, Sweden, Germany, Switzerland, France,
Denmark, Germany, Holland, Italy, Spain, Portugal, Luxembourg and New Zealand
Recent Public Art Commissions
North Sydney City Council, Sydney, Australia
City of Perth, Perth, Western Australia.
National Maritime Museum, Sydney, Australia
Western Australian Institute of Sport, Perth, Western Australia
Carnarvon Court house and Justice Complex, Western Australia
Albury Entry Sculpture, Albury, NSW, Australia
Maddox Centre, Vancouver, Canada
Melton Library, Melton, Vic, Australia
Swan Valley entry feature, Midland, Western Australia
Australian Pavilion, Shanghai World Expo, China
Concourse Performing Arts Complex, Chatswood, NSW, Australia
Old Kingston Power House, Canberra, Australia
Brisbane domestic Airport, Brisbane, Australia.
Prospect Rd. public artwork, Adelaide, South Australia
Sydney City Council, Sydney, NSW, Australia
St. Ignatius College, Sydney, NSW, Australia
Winter Olympic village, Vancouver, Canada
Meriton projects, Waterloo, NSW, Australia
Latin America Plaza. Canberra, Australia
Midland Redevelopment Authority, Perth, Western Australia
New Acton, Canberra, ACT, Australia
Manningham City Council, Melbourne, Vic.,Australia
Commonwealth Law Courts, Adelaide, South Australia
Docklands precinct, Melbourne, Victoria, Australia
Aurora Tower, Brisbane, Queensland, Australia
Museum of Contemporary Art, Tacoma WA, USA
Bourke Place, Melbourne, Vic, Australia
500 Collins St. Melbourne, Vic.,Australia
Mt Austin Hospital, Melbourne, Vic.,Australia
University of Canberra, ACT Australia.
Australian Service Nurses War Memorial, (with Robin Moorhouse and Monumental Design). Canberra, ACT.
Australia.
ANZAC War Memorial, Hyde Park, Sydney NSW, Australia
Australian Parliament House, Canberra, ACT,Australia
Maison de la Culture, Amiens, France
Mosman Swim Centre, Sydney, NSW, Australia
Darling Harbour Project, Sydney, NSW, Australia
John Oxley Memorial Sculpture, Brisbane, Queensland, Australia
Regent Hotel, Melbourne, Vic. Australia
Snowy Mountains Hydro-Electric Authority, Cooma, NSW,Australia.
Dow Chemical Corporation, Sydney, NSW, Australia
ANA House, Sydney, NSW, Australia
Mayfair Building, Sydney, Australia
Shortland County Council, Newcastle, Australia
Joint Coal Board, Singleton, NSW, Australia
Girvan Corporation, Sydney, NSW, Australia
St Stephens Cathedral, Brisbane, Queensland, Australia
Reserve Bank Training Facility, North Sydney, NSW, Australia
Clemenger Building, Sydney, NSW, Australia
Peat Marwick Building, Melbourne, Vic.,Australia
Novotel International Hotel, Sydney, NSW, Australia
Pacific Fair, Southport, Qld., Australia
Overseas Telecommunications Building, Sydney, NSW, Australia
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Northern Territory Houses of Parliament, Darwin, NT., Australia
The Dame Joan Sutherland Centre, Sydney, NSW, Australia
International Airport Terminal, Brisbane, Qld., Australia
Manly Library, Sydney, NSW, Australia
Children’s Hospital, Sydney, NSW, Australia
Sinochem Building, Beijing, China
Majestic Centre, Wellington, New Zealand
Museum of New Zealand, Wellington, New Zealand
Burswood International Resort Hotel, Perth, Western Australia
Collections
Australian National Gallery, Canberra
Musee des Artes Decoratifs, Lausanne, Switzerland
Corning Museum of Glass, New York, USA
Yokohama City Art Museum, Yokohama, Japan
Musee du Verre, Sars-Poteries, France
C.I.R.V.A. Marseilles, France
Ebeltoft Museum, Denmark
Glass Museum, Marinha Grande, Portugal
Toyama Art Museum, Japan
Tacoma Art Museum, USA
National Gallery of Victoria
Art Gallery of Western Australia
Art Gallery of South Australia
Art Gallery of Queensland
Art Gallery of Northern Territory
Powerhouse Museum, Sydney
Hobart Art Gallery, Tasmania
Victorian Ministry of the Arts, Permanent Collection
Artbank, Federal Government Art Lending Body, Australia
Wagga Wagga Regional Gallery, Australia
Devonport Regional Gallery, Tasmania, Australia
Manly Regional Art Gallery
Canberra College of Advanced Education, Permanent Collection
Warringah Shire Council Collection
Latrobe Valley Art Centre, Tasmania
Chisolm Institute, Permanent Collection, Victoria, Australia.
NSW Premiers Collection, Quong Dong Province, China
National Australia Bank Collection, Melbourne, Australia
Rural and Industrial Bank Collection, Perth, Western Australia
Safeco Corporation Public Collection, USA
Ernst and Young Collection, Perth, Western Australia
Toho Corporation Public Collection, Japan
Awards: (selected)
2010 Finalist, Art in the Working place, International Architecture
Symposium, Barcelona
2000-2017 In excess of 60 public art competition commissions
2005 Finalist, Lempriere Australian National Sculpture Award
2003 Finalist, Lempriere Australian National Sculpture Award
Winner, Mosman public art prize
2002 Australia Council for the Arts New Work Grant
1994 Australia Council for the Arts Fellowship
1988 Silver Prize, International Exhibition of Glass Art, Kanazawa, Japan
1983 Australia Council for the Arts Professional Development Grant
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SELECTED RECENT PROJECTS (5 only)
see www.warrenlangley.com.au for more extensive list)
IMAGE NUMBER: #1
TITLE: Aspire
DESCRIPTION: Light sculpture
MATERIALS: high density polyethylene, steel and LEDs
DIMENSIONS: Tallest tree from 6m
LOCATION: Sydney CBD
CLIENT: Sydney City Council
PHOTO: Richard Glover
IMAGE NUMBER: #2
TITLE: Connect(us)
DESCRIPTION: Suspended light sculpture
MATERIALS: Polyethylene, Stainless steel, concealed light
DIMENSIONS: 102m X 15m x2m
LOCATION: Kings Square, City of Perth, Australia
CLIENT: Perth City Council
PHOTO: Trent Baker
IMAGE NUMBER: #3
TITLE: Vessel of (horti) cultural plenty
DESCRIPTION: Light sculpture
MATERIALS: Steel, polycarbonate, optic fibre
DIMENSIONS: 11m H x 3mW
LOCATION: Canberra, ACT Australia
CLIENT: Australian Capital Territory Government, Canberra
PHOTO: Murray Fredericks
IMAGE NUMBER: #4
TITLE: Growth
DESCRIPTION: Suspended light sculpture (chandelier)
MATERIALS: HDPE, aluminium, LEDs
DIMENSIONS: 20m long
LOCATION: Melton Library and Learning Hub, Melbourne
CLIENT: Melton city Council, Perth, Western Australia
PHOTO: the artist
IMAGE NUMBER: #5
TITLE: Angles of Incidence (with Julia Davis)
DESCRIPTION: Glass and light sculpture
MATERIALS: Digitally coloured safety glass, stainless steel and LED light source
DIMENSIONS: 6m high x 2.4 x 2.2
LOCATION: Victoria Cross, North Sydney
CLIENT: North Sydney Council, Sydney, Australia
PHOTO: Richard Glover
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Referees:
Duncan McKay
Public art Co-ordinator, city of Perth, Western Australia
Tel: +61 8 9461 3404
Email: duncan.mckay@cityofperth.wa.gov.au
Richard Brecknock
Director
Brecknock Consulting
46 magill Rd. Norwood SA 5067
Tel: +61 8 8362 4300
Email: richard@brecknockconsulting.com.au
Eva Riestra Rodriguez
Senior Project Manager
City Projects
City of Sydney
Email: erodrigu@cityofsydney.nsw.gov.au
Alison Clark
Cultural Officer
North Sydney City Council
Tel: +61 481 41127
Email: Alison.Clark@northsydney.nsw.gov.au
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PART C Additional Team Members
If this RFP is successful the artist will, during his first site visit, meet with and identify local
providors and artisans to collaborate on the project. Colleagues in the art faculty at
Northwestern University will assist with the identification of suitable team members.
PRELIMINARY BUDGET
Design Development
Structural Engineer 4,000
Lighting Engineer 2,000
Shop Drawings / 3D modelling 4,000
Fabrication
Materials and construction 32,000
Lighting System 5,000
Delivery to site and installation 10,000
Project Management 5,000
Insurances 3,000
Sub Total $65,000
Contingencies @ 5% 3,250
Artist’s Fee @ 15% 10,237.50
Design, Fabricate, Deliver and Install $78,487
Travel and Accommodation:
Based upon three visits:
1. Initial site appraisal and selection of local team members
2. Mid fabrication visit
3. Final installation and commissioning Visit
@ $3,500 per visit 10,500
Total project Value including travel and accommodation $88,987.50
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Evanston Arts Council Meeting
Tuesday June 13, 2017 6:30 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Parasol Room
MINUTES
1. Call to Order and Declaration of Quorum
Meeting called to order by presiding member Mr. Dino Robinson at
6:31 PM.
Members present: Dino Robinson, Lisa Degliantoni, Gay
Riseborough, Carole Bass, Beth Adler, Judith Cohen, Anne
Berkeley
Members absent: Susan Davis Friedman, Greg Allen, Fran Joy,
Hope Washinushi
2. Public Comment
a. EMAP – New Project Overview
Ms. Pinsky and Mr. Harris gave a presentation and
information regarding a mural to be installed at 1571 Maple.
Arts Council responded favorably.
b. Identity Dance funding proposal
Ms Ching Lin Yo presented on a dance partnership with
Family Focus to continue working with young people at risk
through dance. Arts Council responded favorably.
c. E2 Mural Overview
Mr. Clementi and artist Mr. Melvin gave a presentation on
mural to be installed at the E2 development at Emerson.
Arts Council responded positively and thanked Mr. Clementi
for providing colorful art in the public domain.
d. Dr. Melissa Blount presented a project that brings people
together in art circles to work collaboratively and to have
conversations about race, equity and community,
3. Approve Meeting Minutes
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a. May 2017 – Ms. Cohen moved to accept May meeting minutes
with changes. Ms. Riseborough seconded. Motion carried
unanimously.
4. Staff Report (Ms. Lasik)
Ms. Lasik gave information about multiple summer arts projects
and installations taking place. Ms. Lasik relayed that Mr. Joey
Conway of Events by Joey would be assisting with Bright Night
for the Arts this year.
5. Art and Commerce Subcommittee Update (Ms. Degliantoni)
C3 met on June 6th. Had a guest appearance by a lawyer who
does pro bono work for artists and arts organizations.
6. Public Art Subcommittee Update (Ms. Riseborough)
Ms. Riseborough gave updates on the Fountain Square project,
the installation of the Hirshfield and Austin sculptures, the GER
light installation RFPs, and the mural projects upcoming. Ms.
Adler presented information and visuals regarding the sculpture
Canoe by Victoria Fuller. Ms. Bass presented information on the
progress by the Willard Women’s Sculpture Fund regarding a
figurative sculpture commemorating the contribution of Evanston
women to the cause of women’s rights.
7. Actionable items:
a. Ms. Adler moved that the Arts Council recommend to the
City Council to work with artist Warren Langley to design and
install a lighted sculpture at Green Bay/Ridge/Emerson. Ms.
Riseborough seconded. Motion carried unanimously.
b. Ms. Adler motioned that the Arts Council endorse the efforts
by the 501c3 organization called the Willard Women’s
Sculpture Fund in support in the creation of the Women’s
Sculpture. Mr. Robinson seconded. Ms. Bass and Ms.
Riseborough recused themselves. Motion carried.
c. Ms. Berkeley motioned to fund the Identity Dance project for
$1000. Ms. Riseborough seconded. Motion carried
unanimously.
d. Ms. Riseborough motioned to fund $800 for the project
proposed by Dr. Melissa Blount in from Making Evanston
Equitable Together (MEET). Ms. Adler seconded. Ms.
Degliantoni recused herself. Motion carried.
8. New Business
a. Livability Arts Survey Input/Approval
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Ms. Lasik will send the survey to the members for further
comment.
9. Communications
Discussion regarding efforts of past members and how to
properly honor and thank them.
Discussion regarding the roles and relationships of the Arts
Council and Cultural Arts Coordinator, procedures and ethics.
10. Adjournment
Ms. Riseborough motioned to adjourn the meeting at 8:42. Ms.
Adler seconded. Motion carried unanimously.
Next Meeting: July 11, 2017
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For City Council meeting of July 24, 2017 Item A4
Resolution 65-R-17, Robert Crown Community Center Maintenance Fund
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager/Chief Financial Officer
Subject: Resolution 65-R-17, Creating a Separate Fund entitled the “Robert Crown
Community Center Maintenance Fund”
Date: July 13, 2016
Recommended Action:
Staff and the Friends of Robert Crown 501(c)3 recommend the City Council adopt
Resolution 65-R-17 (Attachment 1) enabling the creation of the Robert Crown
Community Center (RCCC) Maintenance Fund in the FY 2019 Annual Budget. This
fund will be used for specific long-term infrastructure maintenance items at both the
Robert Crown Community Center and surrounding fields as identified below.
Funding Source:
Revenues to support the anticipated long term maintenance costs of the RCCC shall
come from operating revenues of the new facility and from donations. These revenues
will be reviewed not less than once every five years to determine if the proper funding
has been set aside for the timely replacement of infrastructure noted below:
Summary:
The proposed RCCC Infrastructure Maintenance Fund is recommended to be created
based on the specific requests by major donors to the RCCC Construction Project.
Understandably, donors want to ensure that their contributions to a new center will
result in not only a state of the art facility, but that said facility will be maintained and
updated throughout a long and useful life. The table on the next page provides a listing
of all of the mission critical systems and equipment that would be funded via this
reserve fund. Normal supplies and consumable equipment are not included in this
analysis and will continue to be funded from either the PRCS or Library operating
budgets. A detailed sample table of the actual equipment and infrastructure is provide
as Attachment 3.
Memorandum
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ITEM/TYPE USEFUL LIFE
REPLACEMENT
COST (in 2017 $$)
Site Systems 3 - 30 years 2,065,000$
Building Frame/Envelope 15 - 30 years 2,100,000$
Mechanical/Electrical/Plumbing 15 - 30 years 2,300,000$
Life Safety/Elevator 5 - 30 years 270,000$
Interior Common Areas 6 - 30 years 1,200,000$
Specialty Items(e.g. scoreboards) 10 - 30 years 2,825,000$
TOTAL 10,760,000$
RCCC INFRASTRUCTURE FUNDING INVENTORY
Using the total amount of equipment to be funded, staff has created a long term
contribution and spending table based on useful life and available funding options.
MAINTENANCE LONG TERM FUNDING SUMMARY
YEAR
REVENUE/
CONTRIBUTION EXPENSE
SURPLUS/
(DEFICIT) RESERVE
2020 300,000 - 300,000 300,000
2021 309,000 309,000 609,000
2022 318,270 10,927 307,343 916,343
2023 327,818 - 327,818 1,244,161
2024 337,653 53,906 283,747 1,527,908
2025-29 1,846,423 719,189 1,127,234 2,655,142
2030-34 2,140,510 7,778,118 (5,637,608) (2,982,466)
2035-39 2,481,438 5,166,468 (2,685,030) (5,667,496)
2040-44 2,876,667 4,583,744 (1,707,077) (7,374,573)
2045-49 3,334,845 15,316,246 (11,981,401) (19,355,974)
TOTAL*14,272,624 33,628,598 (19,355,974) (19,355,974)
*Future expenses are in current dollars for each year of the expense and this is why the original
$10,760,000 inventory number grows to $33,628,598 over 30 years.
At an original contribution amount of $300,000, the Maintenance Fund will exhaust the
available fund balance for the first time in year 15 (approximately 2034). If the annual
initial contribution is increased to $500,000, the fund maintains a reserve balance for
nearly all future years. At the end of 2040, as was the case in 2002, all of the equipment
will have reached the end of useful life, and a substantial expenditure for rehabilitation
will be needed. If the maintenance fund is established at $300,000, an additional $19.4
million in funding would be needed to have all systems properly updated at the 30 year
mark; at $500,000 initial funding, the ending year additional payment would be $9.8
million. Please note that the expense in 2050 of this $19.3 million would most likely be
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handled with a bond issue as the expenses would replace long term fixed assets in the
building with a life equal to the term of the bond issue.
The main source of proposed funding for this maintenance fund is increased revenues
from the new RCCC. The table below shows a summary of projected financials.
ROBERT CROWN CENTER - OPERATING PRO FORMA
Current New Facility 2020
2017 (Full Year Rev.)
Ice Rink & Camp Program Revenues $1,050,000 $2,056,262
Community Center Program Revenues $380,000 $395,253
General Fund “Subsidy” to balance Center
Operations*
$743,824 758,700
REVENUE TOTALS $2,173,824 $3,210,216
Ice Rink Program Expenses $1,261,671 $1,720,590
Community Center Program Expenses $912,153 $1,029,410
EXPENSE TOTALS $2,173,824 $2,729,816
Ending Operating Balance -0- $480,400
*Increase in “Subsidy” level in 2020 assumes increases in both costs and revenues such that the percent
of subsidy is assumed to remain constant.
From the original revenue projections nearly seven years ago, through the
Design/Build/Operate/Finance Option, to the present process, building a new facility has
consistently shown a greater increase in revenues than expenses for the ice and turf
facilities. In the table above, the General Fund support of RCCC operations for 2017 is
$743,824. This subsidy level is projected to be reduced by just over $480,000. Using a
portion of these funds to transfer revenue into the RCCC Maintenance Fund beginning
in 2020 will not negatively impact General Fund Operations and will ensure future
maintenance of the facility. A long range projection of these operating revenues is
provided as Attachment 2. The remaining portion of the projected operating revenue
increase may also be needed to fund the final construction cost of the RCCC. As such
a combination of funding for the capital and maintenance expenses will need to be
finalized once final construction costs are identified and once the final amount of funds
raised by the Friends of the Robert Crown Center. Staff recommends that the
resolution be set at a level of at least 40% of the savings in reduced subsidy, which in
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the above analysis would be $192,000 per year. Further reasons for the establishment
of the RCCC Maintenance Fund are as follows:
1. Maintenance of the new facility was a consistent theme from survey
responses and from major potential donors. Approval of the Fund now can
also improve our fund raising ability over the next year.
2. Could improve over all City reserves and will reduce dependence on debt for
capital maintenance at the RCCC.
The City/Library has other options to meet this need and prefunding per the above
mechanism is not the only available solution as follows:
1. Establish annual contributions from the Friends of the Robert Crown Center.
2. Continue to use debt to pay for facility maintenance (at year 15 and year 30).
Legislative History:
N/A
Attachments
Resolution 65-R-17
Revenue Analysis
Detailed Capital Maintenance Plan
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7/11/2017
65-R-17
A RESOLUTION
Creating a Separate Fund entitled the “Robert Crown Community
Center Maintenance Fund” and Directing Certain Donation Funds to be
Deposited and Utilized after the Construction of the New Facility
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”), is a
home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and
WHEREAS, the City endeavors to replace the current Robert Crown
Center facility with a new facility at 1701 Main Street; and
WHEREAS, fundraising is still ongoing to pay for the cost of construction
of the new facility and the long-term financial viability of the center and surrounding park
post-construction needs to be addressed with a separate fund to ensure that sufficient
money will be available; and
WHEREAS, the City finds that it is in the best interests of the new facility
to create a separate fund for future use to be referred to as the “Robert Crown Center
Maintenance Fund”,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Findings: The Corporate Authorities find, determine, and
declare that a separate fund be created to specifically allocate operating funds and
donations for the long-term maintenance of the Robert Crown CommunityCenter facility
and surrounding park.
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65-R-17
SECTION 2: Direction: The City Treasurer is hereby authorized and
directed to cause a fund to be created upon completion of the Robert Crown Community
Center called the “Robert Crown Community Center Maintenance Fund”.
SECTION 3: Actions: All actions of the officers, agents, and employees
of the City that are in conformity with the purposes and intent of this Resolution 65-R-
17, whether taken before or after the adoption hereof, are hereby ratified, confirmed,
and adopted.
SECTION 4: Severability: If any section, paragraph, or provision of this
Resolution 65-R-17 shall be held to be invalid or unenforceable for any reason, the
invalidity or unenforceability of such section, paragraph, or provision shall not affect any
of the remaining portions of this resolution.
SECTION 5: This Resolution 65-R-17 supersedes all resolutions or
orders or parts thereof in conflict herewith, and this resolution shall be in full force and
effect upon its adoption.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Adopted: __________________, 2017
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Robert Crown Community Center Projected Revenue Analysis ‐ 2017 ‐ Attachment 2Current Crown (Baseline) New Crown20172019202020212022202320242025202620272028202920302031 2032 2033 2034 2035 2036 2037 2038 2039Ice Rink and Camp Program Revenues1,050,000 1,856,262 2,056,262 2,056,262 2,056,262 2,159,075 2,159,075 2,159,075 2,267,029 2,267,029 2,267,029 2,380,380 2,380,380 2,380,380 2,499,399 2,499,399 2,499,399 2,624,369 2,624,369 2,624,369 2,755,588 2,893,367 Community Center Program Revenues380,000 383,741 395,253 395,253 395,253 415,016 415,016 415,016 435,767 435,767 435,767 457,555 457,555 457,555 480,433 480,433 480,433 504,454 504,454 504,454 529,677 556,161 General Fund Subsidy743,824 743,824 758,700 773,874 789,352 805,139 821,242 837,667 854,420 871,508 888,939 906,717 924,852 943,349 962,216 981,460 1,001,089 1,021,111 1,041,533 1,062,364 1,083,611 1,105,283 REVENUE TOTALS2,173,824 2,983,827 3,210,216 3,225,390 3,240,867 3,379,230 3,395,333 3,411,758 3,557,216 3,574,304 3,591,734 3,744,653 3,762,787 3,781,284 3,942,048 3,961,292 3,980,921 4,149,935 4,170,357 4,191,188 4,368,876 4,554,811 Ice Rink Program Expenses1,261,671 1,670,476 1,720,590 1,755,002 1,790,102 1,825,904 1,862,422 1,899,671 1,937,664 1,976,417 2,015,946 2,056,265 2,097,390 2,139,338 2,182,125 2,225,767 2,270,282 2,315,688 2,362,002 2,409,242 2,457,427 2,506,575 Community Center Program Expenses912,153 979,831 1,009,226 1,029,410 1,049,999 1,070,999 1,092,419 1,114,267 1,136,552 1,159,283 1,182,469 1,206,118 1,230,241 1,254,846 1,279,943 1,305,541 1,331,652 1,358,285 1,385,451 1,413,160 1,441,423 1,470,252 EXPENSE TOTALS2,173,824 2,650,307 2,729,816 2,784,413 2,840,101 2,896,903 2,954,841 3,013,938 3,074,216 3,135,701 3,198,415 3,262,383 3,327,631 3,394,183 3,462,067 3,531,308 3,601,935 3,673,973 3,747,453 3,822,402 3,898,850 3,976,827 Surplus (after subsidy)‐ 333,520 480,400 440,977 400,766 482,327 440,492 397,820 482,999 438,603 393,319 482,270 435,156 387,101 479,981 429,984 378,987 475,961 422,904 368,786 470,026 577,985 Transfer to debt service fund 309,516 305,563 305,463 305,213 309,813 309,113 308,263 307,263 306,113 304,813 308,363 306,613 304,713 307,369 304,713 306,588 308,138 309,025 309,575 299,788 Transfer to Robert Crown Maintenance Fund333,520 170,884 135,414 95,303 177,114 130,679 88,707 174,736 131,340 87,206 177,457 126,793 80,488 175,268 122,615 74,274 169,373 114,766 59,761 160,451 278,197 Fund balance ‐ Crown Maintenance Fund333,520 504,404 639,818 735,121 912,235 1,042,914 1,131,621 1,306,357 1,437,697 1,524,904 1,702,360 1,829,154 1,909,641 2,084,909 2,207,524 2,281,797 2,451,171 2,565,937 2,625,698 2,786,149 3,064,346 Growth RatesRevenue ‐ 5% every three years0.05Expenses ‐ 2% annually0.02General Fund Subsidy ‐ 2% annually0.022013 HVS Report‐ New Facility Baseline Revenues2,315,000 2,386,000 2013 HVS Report‐ New Facility Baseline Expenses*1,513,000 1,559,000 *Does not include all expenses Community Center ProgramProjected ice rink and camp program revenue is a result of general fee increases and addition of the 2nd full sheet of ice for programminProjected Community Center revenue increase is fee increases for existing programs221 of 471
ROBERT CROWN CENTER ‐ CAPITAL MAINTENANCE PLAN ‐ Attachment 3COMPONENT DESCRIPTIONESTIMATED USEFUL LIFESOURCE IF NOT HUDUNIT COST (2016 DOLLARS) UNIT QUANTITYTOTAL REPLACEMENT COST (2017 DOLLARS)123456789101112131415161718192021222324252627282930TOTALSite SystemsAsphalt Pavement25 $ 30 SY 6300 $ 189,000 395,724$ 395,724$ Asphalt Seal Coat5 $ 5 SY 6300 $ 31,500 36,517$ 42,333$ 49,076$ 56,893$ 76,459$ 261,278$ Striping and Marking15 $ 15,000 ALLOW 1 $ 15,000 23,370$ 36,409$ 59,778$ Signage, Roadway / Parking15 $ 300 EA 5 $ 1,500 2,337$ 3,641$ 5,978$ Signage, Entrance/Monument25 $ 35,000 EA 1 $ 35,000 73,282$ 73,282$ Plant material15 staff $ 30,000 ALLOW 1 $ 30,000 46,739$ 72,818$ 119,557$ Tot Lot (playground equipment)20 staff $ 75,000 ALLOW 1 $ 75,000 135,458$ 135,458$ Tot Lot‐ loose ground cover3 $ 2 SF 5000 $ 10,000 10,927$ 11,941$ 13,048$ 14,258$ 15,580$ 17,024$ 18,603$ 20,328$ 22,213$ 24,273$ 168,194$ Artificial turf surface15 staff $ 32 SY 46000 $ 1,472,000 2,293,328$ 3,572,930$ 5,866,258$ Irrigation System25 $ 20,000 ALLOW 1 $ 20,000 41,876$ 41,876$ Transformer30 $ 25,000 EA 1 $ 25,000 60,682$ 60,682$ Emergency Generator25 $ 100,000 EA 1 $ 100,000 209,378$ 209,378$ Solar Photovoltaic system15 $ 50,000 ALLOW 1 $ 50,000 77,898$ 121,363$ 199,261$ Dumpsters15 $ 5,000 EA 2 $ 10,000 15,580$ 24,273$ 39,852$ Building Frame & Envelope $ 355,369 $ 2,064,000 Joint Sealants15 $ 25,000 ALLOW 1 $ 25,000 38,949$ 60,682$ 99,631$ Exterior Door, aluminum and glass 30 $ 3,500 EA 16 $ 56,000 135,927$ 135,927$ Exterior Door, HM25 $ 1,500 EA 10 $ 15,000 31,407$ 31,407$ Overhead Coiling Door30 $ 10,000 EA 5 $ 50,000 121,363$ 121,363$ Low slope‐Thermoplastic membrane15 $ 12 SF 130900 $ 1,570,800 2,447,255$ 3,812,744$ 6,259,999$ Low slope‐roof drains, scuppers30 $ 1,100 EA 25 $ 27,500 66,750$ 66,750$ Soffits, Wood, Vinyl, Metal20 $ 20 SF 18000 $ 360,000 650,200$ 650,200$ Roof Hatch30 $ 1,500 EA 2 $ 3,000 7,282$ 7,282$ Mech.‐Elect.‐Plumbing $ 42,632 $ 2,107,300 DHW storage tanks15 $ 10,000 ALLOW 3 $ 30,000 46,739$ 72,818$ 119,557$ Faucets & valves15 $ 50,000 ALLOW 1 $ 50,000 77,898$ 121,363$ 199,261$ Lavatories20 staff $ 1,500 EA 10 $ 15,000 27,092$ 27,092$ Toilets/bidets/urinals20 staff $ 1,500 EA 20 $ 30,000 54,183$ 54,183$ Flush valves10 $ 1,500 EA 20 $ 30,000 40,317$ 54,183$ 72,818$ 167,319$ Shower units or integrated assemblies30 $ 2,000 EA 20 $ 40,000 97,090$ 97,090$ Boiler system20 staff $ 250,000 ALLOW 1 $ 250,000 451,528$ 451,528$ Temperature Controls15 $ 50,000 ALLOW 1 $ 50,000 77,898$ 121,363$ 199,261$ Exhaust fans20 $ 5,000 ALLOW 1 $ 5,000 9,031$ 9,031$ Package HVAC roof top15 $ 75,000 EA 5 $ 375,000 584,238$ 910,223$ 1,494,461$ VAV Boxes15 $ 2,500 ALLOW 1 $ 2,500 3,895$ 6,068$ 9,963$ Sensors15 $ 5,000 ALLOW 1 $ 5,000 7,790$ 12,136$ 19,926$ Lighting ‐ exterior15 $ 50,000 ALLOW 1 $ 50,000 77,898$ 121,363$ 199,261$ Lighting‐ interior25 $ 50,000 ALLOW 1 $ 50,000 104,689$ 104,689$ Lighting ‐ athletic25 staff $ 45,000 EA 20 $ 900,000 1,884,400$ 1,884,400$ Lighting ‐ gymnasium and ice20 staff $ 1,500 EA 88 $ 132,000 238,407$ 238,407$ Pole mounted lights25 $ 10,000 EA 16 $ 160,000 335,004$ 335,004$ Ground lighting10 $ 25,000 ALLOW 1 $ 25,000 33,598$ 45,153$ 60,682$ 139,432$ Telecom panels & controls20 $ 50,000 ALLOW 1 $ 50,000 90,306$ 90,306$ Telecom cabling & outlets20 $ 50,000 ALLOW 1 $ 50,000 90,306$ 90,306$ Vertical Transportation $ 735,500 $ 2,299,500 Elevator system20 $ 50,000 ALLOW 1 $ 50,000 90,306$ 90,306$ Life Safety/Fire ProtectionFire pumps20 $ 150,000 EA 1 $ 150,000 270,917$ 270,917$ Emergency lights, illuminated signs5 $ 15,000 ALLOW 1 $ 15,000 17,389$ 20,159$ 23,370$ 27,092$ 31,407$ 36,409$ 155,825$ Smoke and fire detection system15 $ 25,000 ALLOW 1 $ 25,000 38,949$ 60,682$ 99,631$ Security system10 $ 30,000 ALLOW 1 $ 30,000 40,317$ 54,183$ 72,818$ 167,319$ Interiors‐Common Areas $ 270,000 $ 270,000 Paints, stains, clear finishes, interior15 $ 250,000 ALLOW 1 $ 250,000 389,492$ 606,816$ 996,307$ Resilient flooring15 $ 3 SF 10000 $ 30,000 46,739$ 72,818$ 119,557$ Carpet6 $ 4 SF 6000 $ 24,000 28,657$ 34,218$ 40,858$ 48,787$ 58,254$ 210,775$ Acoustic tile/drop ceiling15 $ 4 SF 16000 $ 64,000 99,710$ 155,345$ 255,055$ Interior doors30 $ 2,000 EA 50 $ 100,000 242,726$ 242,726$ Cabinets & vanities20 $ 50,000 ALLOW 1 $ 50,000 90,306$ 90,306$ Tops, plastic laminates, wood15 $ 50,000 ALLOW 1 $ 50,000 77,898$ 121,363$ 199,261$ Food service equipment (programming)15 $ 50,000 ALLOW 1 $ 50,000 77,898$ 121,363$ 199,261$ Bath accessories7 $ 15,000 ALLOW 1 $ 15,000 18,448$ 22,689$ 27,904$ 34,319$ 103,360$ Mirrors & medicine cabinets20 $ 30,000 EA 10 $ 300,000 541,833$ 541,833$ Closet/storage specialties, shelving 20 $ 30,000 ALLOW 1 $ 30,000 54,183$ 54,183$ Bath/kitchen vent/exhaust fans15 $ 1,500 EA 10 $ 15,000 23,370$ 36,409$ 59,778$ Toilet partitions15 staff $ 750 EA 30 $ 22,500 35,054$ 54,613$ 89,668$ Window treatments15 $ 50,000 ALLOW 1 $ 50,000 77,898$ 121,363$ 199,261$ IT equipment10 staff $ 50,000 ALLOW 1 $ 50,000 67,196$ 90,306$ 121,363$ 278,865$ AV equipment10 staff $ 50,000 ALLOW 1 $ 50,000 67,196$ 90,306$ 121,363$ 278,865$ Furniture 10 staff $ 50,000 ALLOW 1 $ 50,000 67,196$ 90,306$ 121,363$ 278,865$ Specialty Items $ 679,261 $ 1,200,500 Dasher board system15 staff $ 100,000 EA 2 $ 200,000 311,593$ 485,452$ 797,046$ Spectator seating30 staff $ 275 EA 1480 $ 407,000 987,896$ 987,896$ Rubberized flooring20 staff $ 15 SF 30000 $ 450,000 812,750$ 812,750$ Ice refrigeration system (15 yr equipment ‐ controls, compressors) 15 staff $ 300,000 ALLOW 1 $ 300,000 467,390$ 728,179$ 1,195,569$ Ice refrigeration system (20 yr equipment ‐ cooling tower, tanks)25 staff $ 600,000 ALLOW 1 $ 600,000 1,256,267$ 1,256,267$ Basketball backboards30 staff $ 7,500 EA 6 $ 45,000 109,227$ 109,227$ Mats15 staff $ 100 LF 120 $ 12,000 18,696$ 29,127$ 47,823$ Fitness equipment10 staff $ 50,000 ALLOW 1 $ 50,000 67,196$ 90,306$ 121,363$ 278,865$ Gymnasium flooring30 staff $ 15 SF 8500 $ 127,500 309,476$ 309,476$ Athletic flooring20 staff $ 15 SF 20000 $ 300,000 541,833$ 541,833$ Operable partitions15 staff $ 400 LF 100 $ 40,000 62,319$ 97,090$ 159,409$ Scoreboards15 staff $ 15,000 EA 3 $ 45,000 70,109$ 109,227$ 179,335$ Lockers25 staff $ 50,000 ALLOW 1 $ 50,000 104,689$ 104,689$ Library Furnishings10 staff $ 50,000 ALLOW 1 $ 50,000 67,196$ 90,306$ 121,363$ 278,865$ Library IT equipment10 staff $ 50,000 ALLOW 1 $ 50,000 67,196$ 90,306$ 121,363$ 278,865$ Library AV equipment10 staff $ 50,000 ALLOW 1 $ 50,000 67,196$ 90,306$ 121,363$ 278,865$ Library shelving systems20 staff $ 50,000 ALLOW 1 $ 50,000 90,306$ 90,306$ $ 1,323,320 $ 2,826,500 Total Expenses $ 3,406,082 $ 10,767,800 $ ‐ $ ‐ $ 10,927 $ ‐ $ 53,906 $ 40,598 $ 18,448 $ ‐ $ 13,048 $ 647,096 $ ‐ $ 48,476 $ ‐ $ 22,689 $ 7,706,953 $ ‐ $ ‐ $ 57,883 $ ‐ $ 5,108,586 $ 46,507 $ ‐ $ ‐ $ 69,115 $ 4,468,122 $ ‐ $ 22,213 $ 34,319 $ ‐ $ 15,259,714 $ 33,628,599 Annual Funding ($300,000 initial investment)300,000$ 309,000$ 318,270$ 327,818$ 337,653$ 347,782$ 358,216$ 368,962$ 380,031$ 391,432$ 403,175$ 415,270$ 427,728$ 440,560$ 453,777$ 467,390$ 481,412$ 495,854$ 510,730$ 526,052$ 541,833$ 558,088$ 574,831$ 592,076$ 609,838$ 628,133$ 646,977$ 666,387$ 686,378$ 706,970$ 14,272,625$ Fund Balance300,000$ 609,000$ 916,343$ 1,244,161$ 1,527,907$ 1,835,092$ 2,174,859$ 2,543,821$ 2,910,805$ 2,655,141$ 3,058,316$ 3,425,110$ 3,852,838$ 4,270,710$ (2,982,467)$ (2,515,076)$ (2,033,664)$ (1,595,693)$ (1,084,963)$ (5,667,497)$ (5,172,171)$ (4,614,082)$ (4,039,251)$ (3,516,290)$ (7,374,574)$ (6,746,441)$ (6,121,676)$ (5,489,609)$ (4,803,230)$ (19,355,974)$ (19,355,974)$ Annual Funding at $500,000 initial investment500,000$ 515,000$ 530,450$ 546,364$ 562,754$ 579,637$ 597,026$ 614,937$ 633,385$ 652,387$ 671,958$ 692,117$ 712,880$ 734,267$ 756,295$ 778,984$ 802,353$ 826,424$ 851,217$ 876,753$ 903,056$ 930,147$ 958,052$ 986,793$ 1,016,397$ 1046889 $ 1,078,296 1,110,645$ 1,143,964$ 1,178,283$ Fund Balance500,000$ 1,015,000$ 1,534,523$ 2,080,886$ 2,589,734$ 3,128,774$ 3,707,352$ 4,322,289$ 4,942,626$ 4,947,917$ 5,619,875$ 6,263,516$ 6,976,396$ 7,687,974$ 737,316$ 1,516,300$ 2,318,653$ 3,087,194$ 3,938,411$ (293,422)$ 563,126$ 1,493,274$ 2,451,325$ 3,369,004$ (82,721)$ 964168 $ 2,020,250 3,096,576$ 4,240,540$ (9,840,891)$ YEAR222 of 471
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Lawrence C. Hemingway, Parks, Recreation & Community Services
Director
Karen Hawk, Community Services Assistant Director
Kevin L. Brown, Community Services Manager
Subject: Resolution 66-R-17, Professional Services Agreement with James B.
Moran Center for “2017 Certificate of Rehabilitation Program”
Date: July 24, 2017
Recommended Action:
Staff recommends that City Council adopt Resolution 66-R-17, authorizing the City
manager to execute an agreement between the City of Evanston and the James B.
Moran Center for Youth Advocacy (1123 Emerson, Suite 203 Evanston, IL 60201) to
provide legal services for not less than 15 Evanston residents to secure Certificates of
Rehabilitation, expungement and criminal records sealing, in an amount not to exceed
$30,000.
Funding Source:
Funding for this agreement is budgeted in Parks, Recreation and Community Services,
Youth and Young Adult Engagement Division (Account 100.30.3215.62490) which has
a FY 2017 budget of $281,965.00 and a YTD balance of $237,412 before this project.
Costs amount to approximately $2,000 per participant.
The City of Evanston shall be financially responsible for the furtherance of the program.
The James B. Moran Center would be responsible for handling the payment of direct
and indirect costs for not less than 15 (@$2,000 each); which include legal services,
filing fees, supportive materials, transportation fees and if necessary assistance with
child care on days that such assistance would be necessary.
Livability Benefits:
Economy & Jobs: retain and expand local businesses, expand job opportunities.
Summary:
According to the National Employment Law Project there are 65 million American
citizens with a criminal record history. In Illinois 42% of adults have a criminal record.i
Memorandum
For City Council meeting of July 24, 2017 Item A5
Resolution 66-R-17: Rehabilitation Program with James B. Moran Center
For Action
223 of 471
Certificates of Rehabilitation, criminal records expungement and the sealing of non-
violent felony convictions are an essential resource that can offer support reentry to
those Evanston residents that have a criminal record. These actions also promote
public safety by lifting statutory bars to jobs, licenses or other necessities such as
housing that result from a conviction history.
The Youth and Young Adult Division staff performs outreach in the community and have
identified individuals that would greatly benefit from this program. This agreement for
services is to implement year 5 of the “Certificate of Rehabilitation Program”. The
intention of the program is to obtain Certificates of Rehabilitation, expungement or the
sealing of non-violent felony convictions from the Circuit Court of Cook County,
pursuant to 730 ILCS 5/5-5.5-5 et. seq., for qualified ex-offenders who reside in
Evanston, IL. Certificates, expungements and records sealing helps people to secure
employment, housing and educational opportunities that could otherwise be denied
because of past criminal records.
It would also give those selected an opportunity to demonstrate rehabilitation or a
commitment to rehabilitation. The state of Illinois is one of a growing number of states that
have laws in place that authorize certificates of rehabilitation or other similar means of
removing legal barriers arising from a criminal record separate and apart from seeking a
pardon.
Staff has identified the James B. Moran Center for Youth Advocacy as a partner for this
pilot program, based on their ability to perform the services and their current
outstanding community work of providing services for low-income Evanstonians with
legal representation. The Moran Center has the legal expertise, social work services
components and community partnerships to manage this program. Additionally, over the
last four years, they have also provided assistance and resources to individuals
participating in the City’s “Building Career Pathways to Sustainable Employment
Program” and other individuals that the City’s outreach team identified as needing
assistance.
2012 to 2016 Program Results
374 Clients served
91 Petitions for sealingii
26 petitions for expungement
11 Healthcare Worker Waivers
3 Clemencyiii
10 Certificate of Rehabilitation
15 Otheriv
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Listed below is a summary of the scope of work to be performed by the James B. Moran
Center:
James B. Moran will secure certificates of rehabilitation where appropriate, which could
also include criminal records sealing or partial sealing, expungement, or
pardon/executive clemency for not less than 15 Evanston residents that have a criminal
record, and who meet the prerequisites contained in the legislation. Prospective clients
that have conviction(s) for the following are not eligible: a Class X felony; any felony that
resulted in “great bodily harm or permanent disability”; conviction for aggravated DUI or
aggravated domestic battery; and offenses that require post-release registration (sex
offenses, offenses against children, rape, arson, etc.).
Individuals will receive the following assistance: (a) an initial assessment to determine
the extent of criminal history and eligibility for the Certificate of Rehabilitation; (b)
creation and development of personal history and references to be presented to the
Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining
all police, probation, and parole reports; (e) covering of costs associated with
processing fees if ineligible for a fee waiver; (f) submission of all required legal
documentation, filings and petitions at Circuit Court and States Attorney's Office; (g)
legal representation during candidate court appearances and (h) assistance for
childcare, transportation and supplemental support materials.
The Moran Center will work with City outreach staff to identify, recruit, and service
potential clients in the City of Evanston, and keep records of such.
Finally, provide regular updates to City of Evanston staff on the status of individuals
being served, including a summary of expenditures, encumbered and available balance.
Attachment:
Resolution 66-R-17
2017 Agreement with James B. Moran Center
i National Employment Law Project, “65 Million Need Not Apply,” March 2011 ii This number denotes the number of people for whom the Moran Center drafted sealing petitions on behalf of. This
number does not reflect the actual number of petitions drafted for each person.
iii Two clemency petitions were filed. One was granted by Governor Pat Quinn shortly before he left office. The
other was withdrawn after the client has a meltdown at her hearing, leading us to conclude that her petition would be
denied. The third petition was drafted but not filed after it was determined that the client’s large number of
unresolved misdemeanor traffic offenses could be a basis for denying the petition. iv The following services provided do not fall into the other designated categories. Please note that this category
does not capture all requests for legal assistance that have been made by the Certificate of Rehabilitation Initiative
clients. The miscellaneous legal services that have been rendered include: (1) Motions to Vacate Judgment of Bond
Forfeiture – 5; (2) Motions for Partial Fee Waiver – 1; (3) Immigration Legal Support – 2; (4) Petitions for Identity
Theft – 1; (5) Police Station Visits – 2; (6) Motions to Vacate a Felony Conviction (replace with sealable
misdemeanor conviction) – 1; and (7) Appealing DCFS negative findings of abuse and/or neglect – 1.
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66-R-17
A RESOLUTION
Authorizing the City Manager to Execute the Professional Services
Agreement with the James B. Moran Center for Youth Advocacy
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to sign
the Professional Services Agreement (the “Agreement”) by and between the City and
the James B. Moran Center for Youth Advocacy, an Illinois not-for-profit corporation.
The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference.
SECTION 2: The Agreement will fund legal services for Moran Center
employees to assist at least nine Evanston residents with obtaining a Circuit Court
issued certificate for rehabilitation, criminal records sealing, expungement, and
executive clemency legal services for each participant.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of said Agreement that he deems to be in the best
interests of the City.
SECTION 4: This Resolution shall be in full force and effect from and
after its passage and approval, in the manner provided by law.
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66-R-17
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______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2017
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EXHIBIT 1
PROFESSIONAL SERVICES AGREEMENT
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Certificate of Rehabilitation Program 2017
THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this
14th day of August, 2017, between the City of Evanston, an Illinois municipal
corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201
(hereinafter referred to as the “City”), and the James B. Moran Center for Youth
Advocacy, with offices located at 1123 Emerson, Suite 203, Evanston, Illinois,
(hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the
Services”) provided by the Consultant pursuant to the terms of this Agreement shall not
exceed $30,000.
I. COMMENCEMENT DATE
Consultant shall commence the Services on August 14, 2017 or no later than
three (3) DAYS AFTER City executes and delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the primary scope of services by July 31, 2018. If this
Agreement provides for renewals after an initial term, no renewal shall begin until
agreed to in writing by both parties prior to the completion date of this
Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be made
upon the completion of each task for a project, as set forth in Exhibit A – Project
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Milestones and Deliverables. Any expenses in addition to those set forth here
must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth here: Services are
those as defined in Exhibit A. Services may include, if any, other documented
discussions and agreements regarding scope of work and cost (Exhibit D).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City’s direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City’s business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker’s Compensation Insurance. Nothing in
this Agreement accords any third-party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its sub consultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant’s work and all indemnity and
insurance requirements.
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The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City’s prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant’s work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non-appropriation or
insufficient appropriation by the City Council, the City’s obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
City, the City shall have the right terminate this Agreement without prior written
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notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant’s status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer’s liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant’s own
general reference. All other training materials, assessment tools, documents, and
forms developed by Consultant for purposes other than fulfilling its obligations
under this Agreement are and shall remain property of Consultant. The City may
use said materials for training purposes only pursuant to this Agreement. Usage
of said materials by the City beyond the scope of this Agreement shall require
Consultant’s written consent.
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G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City’s
receipt of an invoice and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City’s expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant’s subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel’s option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
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this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants’ work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant’s performance or failure to perform the Services hereunder: (1)
worker’s compensation in statutory limits and employer’s liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non-owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant’s Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant’s certificate of insurance shall contain a
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provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the “Other Insurance”
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney’s fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City’s written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant’s control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City’s exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
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L. Use of City’s Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City’s name nor the name of any affiliate of City, nor any picture of or reference
to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party
without the City’s express written consent.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City’s
express prior written approval. Any attempt to do so without the City’s prior
consent shall, at City’s option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant’s officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
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effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys’ fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant’s noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
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During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant’s internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission,
and directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
VIII. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
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C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
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form consistent with this Agreement and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT: CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By:________________________
Its: ________________________ Its: _______________________
FEIN Number: _______________ Date: _____________________
Date: _______________________
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EXHIBIT A
This EXHIBIT A to that certain Consulting Agreement dated 14th day of August, 2017
between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and
the James B. Moran Center sets forth the Commencement and Completion Date,
Services, Fees, and Reimbursable Expenses as follows:
COMMENCEMENT DATE: August 17, 2017
COMPLETION DATE: July 31, 2018
FEES: The City of Evanston shall be financially responsible for the furtherance of the
program and the direct and indirect costs specifically determined to be $30,000 for not
less than 15 program participants (@ approximately $2,000 each); $2000 for certificate
for rehabilitation, criminal records sealing, expungement, and executive clemency legal
and supportive services for each participant.
The James B. Moran Center will provide an invoice to the City requesting payment.
This will be submitted in accordance with the Consultant invoice submittal deadlines;
schedule will be provided by City. If the invoice needs adjustment or explanation,
Consultant will work with the City to adjust or explain the invoice. Once the invoice is
agreed upon by both parties, it shall be submitted for processing and be paid by the City
billing procedure.
SERVICES/SCOPE OF WORK: This agreement for services is to facilitate year five of
the “Certificate of Rehabilitation Program”. The intention of the program is to obtain
certificates of rehabilitation, expungement, criminal records sealing and/or executive
clemency for qualified ex-offenders that reside in Evanston, Il. These certificates lift
statutory bars to jobs, licenses or other necessities such as housing that result from a
conviction history. Certificates are used to provide a way for qualified people with
criminal records to demonstrate rehabilitation or a commitment to rehabilitation. They
are an evidence based practice and resource that supports reentry and promotes public
safety.
Scope of the “Certificate of Rehabilitation Program” for the City of Evanston includes the
following components:
The James B Moran Center will secure Certificates of Rehabilitation and or which could
also include criminal records sealing, expungement, or pardon/executive clemency for
not less than 15 "Evanston” residents that have a criminal record, and who meet the
prerequisites contained in the legislation. Prospective clients that have the following are
not eligible: a Class X felony; any felony that resulted in “great bodily harm or
permanent disability”; conviction for aggravated DUI or aggravated domestic battery;
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and offenses that require post-release registration (sex offenses, offenses against
children, rape, arson, etc).
Individuals will receive the following assistance: (a) an initial assessment to determine
the extent of criminal history and eligibility for the Certificate of Rehabilitation;
(b) creation and development of personal history and references to be presented to the
Circuit Court Judge; (c) mentoring from a licensed attorney; (d) assistance in obtaining
all police, probation, and parole reports; (e) covering of costs associated with
processing fees if ineligible for a fee waiver; (f) submission of all required legal
documentation, filings and petitions at Circuit Court and States Attorney's Office;
(g) legal representation during candidate court appearances and (h) provide assistance
for childcare, transportation and supplemental support materials.
OTHER SERVICES:
A. The James B. Moran Center will work with City staff to identify, recruit, and
service potential clients in the City of Evanston, and keep records of such. The
Center will provide regular updates to City of Evanston staff on the status of
individuals being served, including a summary of expenditures, encumbered and
available balance.
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For City Council meeting of July 24, 2017 Item A6
Resolution 64-R-17: 130 Chicago Avenue Public Financing Agreement
For Action
To: Honorable Mayor and Members of the City Council
From: Martin Lyons, Assistant City Manager
Paul Zalmezak, Economic Development Manager
Subject: Resolution 64-R-17, Public financing agreement for the redevelopment of
the properties located at 130 Chicago Avenue
Date: July 18, 2017
Recommendation
Staff recommends City Council adoption of Resolution 64-R-17, considering Harrington
Brown, LLC’s request for financial assistance totaling $1,959,946 from the Howard
Ridge TIF and an additional $1 million from the Affordable Housing Fund for the
development of a mixed use commercial/residential project at 130 Chicago Avenue.
Funding Sources:
Funding sources requested are $1,959,946 from the Howard Ridge TIF and $1 million
from the Affordable Housing Fund. The Howard Ridge TIF will provide funding through
the issuance of General Obligation Bonds which will be abated by the tax increment
produced by the development and by future Howard Ridge TIF revenues. The
Affordable Housing Fund has a cash balance of $1,055,000, but only $590,000 after
accounting for previous commitments. However, staff anticipates revenues of $375,000
in 2018 for an estimated balance of $965,248. Fees in lieu of payments from 831
Emerson and 1815 Ridge would occur at first temporary certificate of occupancy (TCO).
This is not estimated to occur until 2019 at the earliest.
Livability Benefits:
Economy & Jobs: retain and expand local businesses, expand job opportunities
Built Environment: opportunity for infill development and housing affordability
Summary:
The proposed project at 130 Chicago Avenue is a collaborative effort between LaManda
Joy, Founder of the non-profit organization, Peterson Garden Project (“PGP”) and David
Brown, President of Harrington Brown LLC. Mr. Brown reports this mixed-use
development will create the nation's first education-based home and garden lifestyle
center and retail space and ultimately serve as a new gateway to Evanston, on a
challenging site for redevelopment located between Chicago Avenue and the Union
Memorandum
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Pacific North line at the northwest corner of Howard Street and Chicago Avenue. A site
plan is attached.
The five-story proposed project would include:
• 24 units Total
• Nine affordable units at 80% Area Median Income (five required, four additional
with city funding)
• 4,500 sq. ft. retail (garden center)
• 7,500 sq. ft. open space/yard (urban gardening)
• Surface parking to north with 30 +/- spaces
• May seek additional 13 spaces on Chicago Avenue (metered if desired)
The outdoor garden center, classrooms and food/retail space at street level will be a for-
profit social enterprise, anchoring 24 one and two bedroom rental apartments (nine
affordable) in a five-story structure. The garden center and food/retail space will
become an employer of youth, veterans and others to fulfill their educational mission
and cater to the large market opportunity for urban gardening and a more
environmentally sustainable lifestyle. The surface parking lot at the north will have
capacity for residents and retail customers. The City of Evanston may control the
spaces through metering.
Harrington Brown is under contract to purchase the land at 126-130 Chicago Avenue
from the long-time property owner and is in the process of concluding physical,
environmental and financial due diligence. As the site was previously used as an auto
body repair shop and gas station, there are anticipated several environmental
contamination issues that need to be addressed. Harrington Brown has a deadline of
August 1, 2017 to execute the contract due to the existence of a tax buyer lien and
Cook County second installment tax payment due date.
To accommodate the development, Harrington Brown would like to include the
approximately 10,000 square foot city-owned parking lot at 100 Chicago Avenue (Lot
53) and purchase it from the City for $240,000, the appraised value. This requires a
separate City Council action. An environmental assessment conducted at the request
of the developer suggests there are two underground storage tanks on the property that
would require removal and soil contamination remediation. Staff is proposing a credit of
$110,000 for remediation of these conditions. Details are in the land sale staff
transmittal report to City Council (Resolution 67-O-17).
Harrington Brown estimates the proposed project will cost approximately $7.8 million to
construct. The construction costs are summarized in the table below and detail in the
developer proforma attached.
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Construction Costs 130 Chicago Avenue
Land and Hard Costs Cost
Land $540,000
Hard Costs $5,562,258
Soft Costs $1,737,527
Total Construction $7,839,786
In addition to the affordable housing component of the project, the start-up social
enterprise garden center is a significant component of the development. In order for the
project to be financially feasible, and to secure equity and debt financing, Mr. Brown is
seeking financial assistance from the city totaling $2,959,946, as summarized in the
table below. The detailed development pro forma is also attached. Even with the City’s
financial participation, the project has a financial gap. Mr. Brown anticipates obtaining
financing from organizations such as the Illinois Facilities Fund (IFF) or Community
Investment Corporation (CIC). Harrington Brown’s anticipated return on investment is
roughly 10.5%.
Howard Ridge TIF Request
Harrington Brown is seeking just under $2 million in TIF financing, representing 25% of
the total project cost. The TIF eligible costs estimated by the developer are summarized
in the table below. It should be noted that the State of Illinois statute governing tax
increment financing (65 ILCS 5/Art. 11 Div. 74.4) considers 50% of the cost of
constructing affordable housing units an eligible expense. Harrington Brown has not
included the cost of constructing affordable units in the TIF eligible costs summary.
TIF Eligible Costs
Land Acquisition $ 540,000
Pre-Development Expenses and Due Diligence $ 75,000
Environmental Remediation $ 230,000
Sitework $ 250,000
Professional and Legal Services $ 896,366
Other Soft Costs and Financing Costs $ 262,863
Total $ 2,254,229
Sources of Funds Total % of Project
Costs
Howard Ridge TIF $ 1,959,946 25.00%
Affordable Housing Grant (4 units at $250,000 each) $ 1,000,000 12.76%
Total Public Financing [1] $ 2,959,946 37.76%
Total Project Costs $ 7,839,786
[1] The Peterson Garden Project will seek $300,000 in CDBG funding for construction and an
annual $20,000 sales tax revenue sharing agreement (limited to 5 years and based on actual
sales taxes). This does not include the cost of the $110,000 environmental remediation credit for
city owned parking lot.
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According to the TIF projections provided by the developer and evaluated by the City’s
TIF consultant, Kane McKenna, the proposed development will generate approximately
$87,000 to $124,000 in incremental property taxes in its first year assuming full
occupancy. As summarized in the table below, over the remaining life of the TIF district
(final collection in tax year 2028), the project is estimated to generate approximately
$889,000 to $1.2 million in increment. The project would require an additional pledge of
$1.37 to $1.71 million from area-wide increment (i.e. from the Howard Ridge TIF future
tax increment revenues). Attached is a Howard/Ridge TIF district low and high growth
cash flow projections indicating the TIF district is projected to support the proposed
project.
130 Chicago Avenue TIF Projections
Range
Project
Generated
Increment
Area Wide
Increment
Total
Increment
Low Estimate $ 889,089 $1,717,585 $ 2,606,673
High Estimate $ 1,252,622 $ 1,374,068 $ 2,626,690
Source: Laube Companies, validated by Kane McKenna
Affordable Housing Funding
The Inclusionary Housing Ordinance (IHO) applies to this project as it is a residential
project with five or more units within a Transit Oriented Development (TOD) area.
Compliance with the IHO requires either five on site affordable units (three at 50% AMI
and two at 60% AMI) or a payment in lieu of units of $500,000. Because the project is
contemplated to receive public funding, the IHO requires 20% affordability versus 10%
for privately financed projects. The following table summarizes the income and rent
limits by area median income, household size, and unit size.
Area Median Income Limits and Gross Rents 2017
Gross Rents - 2017
50% AMI 60% AMI 80% AMI
One Bedroom $ 740 $ 888 $ 1,185
Two Bedroom $ 888 $ 1,066 $ 1,422
Income Limits - 2017
50% AMI 60% AMI 80% AMI
One Person $ 27,650 $ 33,180 $ 44,250
Two People $ 31,600 $ 37,920 $ 50,600
Three People $ 35,550 $ 42,660 $ 56,900
Four People $ 39,500 $ 47,400 $ 63,200
Mr. Brown has expressed a commitment to delivering affordable housing units in the
development. The proposal includes the required five units of affordable housing. Mr.
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Brown is seeking a variance from the IHO by offering the units at 80% AMI. Staff
requested Mr. Brown consider incorporating additional affordable units above the 20%
requirement. These additional four units, proposed to be funded with $1 million from the
City’s Affordable Housing Fund would also be affordable for householders earning 80%
AMI. The City will not commit to funding more than is available in the Affordable
Housing Fund (which has a current available balance of $590,000) and this limitation
will be included in the developer agreement.
The $1 million request for affordable housing funding was the result of staff asking Mr.
Brown to evaluate the impacts of increasing the number of dwelling units in the project.
Anticipated was a lower cost per unit resulting from the economies of scale from a
larger building. In essence, it was anticipated that the cost to deliver an affordable unit
would be reduced with a larger scale building. However, upon further analysis, costs
remained the same due to the increased costs associated with delivering a structural
steel framed building and the stronger foundation requirements to accommodate steel.
The proposed building envelope has changed numerous times, at one point being as
tall as seven stories.
The $1 million affordable housing request, according to Mr. Brown, helps deliver the
affordable housing units so desired by the City, and further contributes to the social
entrepreneurship-anchored development (i.e. Peterson Garden Project).
Future Considerations
Two additional funding sources from the City to the tenant will be presented to the City
Council at a later date in 2018 or early 2019: (a) CDBG loan to future tenant; and (b)
Sales Tax Rebate Agreement. The future tenant, City Grange (Peterson Garden
Project), upon successful development of the property, will seek $300,000 in
Community Development Block Grant (CDBG) funding to assist in the cost of building
out the retail and garden component of the project. The second source of funding is to
be rebated sales tax revenue up to $20,000 for a period of five years to offset the cost
of operating in the space. The sales tax rebate will be limited to the actual taxes
received and distributed by the State of Illinois. Both of the described funding requests
are subject to further negotiation and review by the City Council likely in 2018 or early
2019.
Background
The property located at 130 Chicago Avenue is composed of three tax parcels. There
was a tax lien on the middle of the three PINs Harrington Brown has under contract.
With the recent purchase contract, the seller had the tax lien redeemed in exchange for
Harrington Brown closing on the purchase no later than August 1. In addition, there is
at least one other tax lien purchase outstanding on another tax parcel and Harrington
Brown’s contract amendment provides that this is cleared up out of sales proceeds if the
project closes Aug 1. Steve Brown owns the property as Chicago Ave Evanston, LLC.
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Attachments:
-Resolution 64-R-17
-Project Narrative/Plans
-Staff Howard Ridge TIF Cash Flow/Balance projections – Summarizing TIF balance
based on a low and a high growth projection
-Project Proforma- This document provides summary of proposed project income and
expenses
-Project TIF Projections from Developer – This document summarizes the potential tax
revenues generated by the project and considers the impact of other projects within the
Howard Ridge TIF
-City TIF Projection – This document provides two scenarios based on the Tax
Increment level.
-CityGrange PowerPoint
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7/11/2017
64-R-17
A RESOLUTION
Authorizing the City Manager to Execute a TIF Forgivable
Construction Loan and Development Agreement with Harrington
Brown LLC for the Proposed Development of a Mixed Use Building at
100 and 128 Chicago Avenue
WHEREAS, the City of Evanston, Cook County, Illinois (the “City”), is a
home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and
WHEREAS, the City previously established the Howard Ridge TIF District
(the “Redevelopment Project Area”), and authorized tax increment finance pursuant to
the Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4-1 et seq., as
supplemented and amended, including the predecessor Act thereof (the “TIF Act”); and
WHEREAS, the City encourages private development of vacant and
underutilized parcels for developments in TIF areas; and
WHEREAS, Harrington Brown LLC, an Illinois limited liability company,
seeks to develop a City-owned parcel of land at 100 Chicago Avenue and an adjoining
parcel at 128-132 Chicago Avenue (the “Subject Properties”) into a mixed use
development with retail and residential units with nine affordable units on site ; and
WHEREAS, the City wants to support the mixed use development of the
underutilized parcels with allocation of TIF funds and Affordable House Funds, as
outlined in the attached TIF Forgivable Construction Loan and Development
Agreement; and
WHEREAS , the City authorizes an expenditure of up to One Million Nine
Hundred Fifty-Nine Thousand Nine Hundred Forty-Six and no/100 Dollars ($1,959,946.00) in
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64-R-17
~2~
the form of a forgivable loan to Harrington Brown LLC to cover a portion of the expected
project budget, for purposes of project financial assistance to cover some of the Project
costs,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Manager is hereby authorized and directed to
execute a TIF Forgivable Construction Loan and Development Agreement
(“Agreement”) between the City and Harrington Brown, LLC, attached hereto as Exhibit
“1” and incorporated herein by reference is the Agreement.
SECTION 2: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreement as he may determine to be in the
best interests of the City.
SECTION 3: This Resolution 64-R-17 shall be in full force and effect
from and after its passage and approval in the manner provided by law.
_______________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Adopted: __________________, 2017
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64-R-17
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EXHIBIT 1
TIF FORIGVABLE CONSTRUCTION LOAN AND DEVELOPMENT AGREEMENT
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TIF FORGIVABLE CONSTRUCTION LOAN AND DEVELOPMENT AGREEMENT
This TIF Forgivable Construction Loan and Development Agreement (the
“Agreement”), is entered into by and between THE CITY OF EVANSTON, an Illinois
municipal corporation (“City” or “Lender”) and HARRINGTON BROWN, LLC, an Illinois
limited liability company (“Developer” or “Borrower”) and effective as of the last date executed
on the signature page:
RECITALS
WHEREAS, it has been determined by Lender that a unique economic development
opportunity exists which warrants funding to Borrower from the Howard Ridge Tax Increment
Financing District in the City of Evanston, IL (“Howard Ridge TIF”); and
WHEREAS, the Borrower requested funding through the Howard Ridge TIF to cover
costs of a proposed development to be located at 100 and 128-132 Chicago Avenue, Evanston, IL
60202 (“Subject Property”) in order to meet the construction costs and certain other costs for the
planned development at the Subject Property, which will consist of a new five-story mixed-use
building containing approximately 4,500 square feet of interior ground floor commercial space,
7,500 square feet of exterior ground floor commercial space and 24 dwelling units on floors 2-
4, including 9 units that are affordable to households earning 80% of area median income
(“AMI”) or less (“Project”); and
WHEREAS, the City seeks to support the development of the long vacant or
underutilized parcels comprising the Subject Property that serve as a gateway to the City of
Evanston with TIF funds, and
WHEREAS, the Lender has authorized an expenditure of up to One Million Nine Hundred
Fifty-Nine Thousand Nine Hundred Forty-Six and no/100 Dollars ($1,959,946.00) for a forgivable
loan to the Borrower to cover a portion of the expected project budget, under such terms and
conditions as may be prescribed by the Lender below, for purposes of project financial assistance to
cover some of the Project costs; and
WHEREAS, the City Council has authorized additional support of the Project through its
Affordable Housing Fund; and
WHEREAS, the City Council has approved Borrower for participation in this Agreement
and the forgivable loan and other City assistance provided for by this Agreement, pursuant to its
authority as a home rule municipality and under the Act (as hereinafter defined) and subject to
the terms and conditions of the TIF Guidelines and this Agreement,
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein by this reference, and the mutual obligations of the parties as herein expressed, the City
and Borrower agree as follows:
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AGREEMENT
A. DEFINITIONS
The following terms shall have the following meanings whenever used in this
Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the
intended meaning or scope of the terms set forth below will be resolved solely by the City
through its designated representative.
1. “Borrower” means the company, Harrington Brown LLC or a single-purpose
entity established by Developer to develop the Project, applying for funding for
redevelopment of the Subject Property and determined eligible to participate in
this Agreement, or one of its affiliates or transferees as permitted in Section C(2),
below.
2. “Commencement Date” means the date on which Lender makes the first
reimbursement payment to Borrower in accordance with the schedule set forth in
Section D(3).
3. “Completion Date” means the date that the contractor has finished the Project
pursuant to the building permit issued by the City, and to the satisfaction of
Borrower, as evidenced by final payment to the contractor from the owner of the
Subject Property (the “Property Owner”) and the issuance of a certificate of
substantial completion issued by the architect for the Project to the Property
Owner.
4. “Director” means the City’s Assistant City Manager and Chief Financial Officer,
Martin Lyons, who is responsible for managing and administering this Agreement
on behalf of the City.
5. “Loan” means the total amount of the funds from the Howard Ridge TIF loaned
to Borrower for purposes of funding TIF Eligible Expenses for the Project, which
shall not exceed One Million Nine Hundred Fifty-Nine Thousand Nine Hundred
Forty-Six and no/100 Dollars ($1,959,946.00), the amount approved by City
Council Resolution 64-R-17.
6. “Loan Term” means how long the Loan exists under this Agreement, which is
ten (10) years in this Agreement.
7. “Project” means the improvements to be completed on the Property as proposed
by Borrower and defined in the Recitals hereto.
8. “Subject Property” means the real property at 100 and 128-132 Chicago
Avenue, Evanston, IL 60202 which is under contract to be purchased by
Borrower, currently a vacant parcel with a single-story automotive repair business
formerly located on the site and a surface parking lot. The Property is located
within the City of Evanston and is legally described on Exhibit “A”, which is
attached hereto and incorporated herein by reference.
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9. “TIF Guidelines” means the statute and associated regulations found in the
Illinois Tax Increment Allocation Redevelopment Act, 65 ILCS 5/11-74.4 et seq.
All terms not defined herein shall have the meanings ascribed thereto in the TIF
Guidelines.
10. “TIF Eligible Expenses” means Project expenses; including but not limited to
redevelopment project costs, determined to be eligible for reimbursement from
TIF funds by the Illinois Tax Increment Allocation Redevelopment Act, 65 ILCS
5/11-74.4 et seq. (the “Act”), which shall include at a minimum those expenses
identified on Exhibit D hereof).
11. “Total Allowable Expenses” means the total actual costs incurred, and
documented by Borrower and/or Property Owner and subsequently approved by
the Director or his designee for the costs associated with the performance of the
work required by the plans and specifications and/or architectural/design
renderings for the Project or the acquisition and installation of furniture, fixtures
and equipment (“FF&E”) in the Project. Such allowable expenses that are
reimbursed pursuant to this Agreement from funds generated by the Howard
Ridge TIF must be TIF eligible activities.
12. “Total Project Expenditure” means the total actual Project costs incurred by and
paid for by Borrower or Property Owner including the costs of construction,
materials, FF&E and supplies. The Total Project Expenditure includes both the
Total Allowable Expenses under TIF Guidelines and other remaining costs which
are not reimbursable under this Agreement.
B. LOAN
1. Principal Amount: Subject to the terms and conditions of the Agreement, the
Lender hereby agrees to provide Borrower the principal sum of up to One Million
Nine Hundred Fifty-Nine Thousand Nine Hundred Forty-Six and no/100 Dollars
($1,959,946.00) (the “Loan”), to be amortized and forgivable over a period of ten
years (one hundred twenty (120) months) calculated on a 365-day calendar and
commencing on the Commencement Date (the “Loan Term”), but subject to
earlier forgiveness under the circumstances described in Section B(3) below. The
Loan Term and reimbursement obligations shall not commence until the City’s
issuance of debt necessary to fund this Project has commenced. The City is
limited to only reimbursing funds available outside the TIF, and the availability of
Loan funds is conditioned on the TIF increment being fully funded. The City
shall undertake and diligently pursue the issuance of such debt on a timely basis
so that the proceeds of such debt shall be available to the City for reimbursement
when the other conditions to reimbursement set out in Section D(1) have been
satisfied.
2. Interest Rate: Interest will accrue from the Last Date of Reimbursement of the
Loan funds at the rate of LIBOR per annum on the unpaid balance. As used
herein, “LIBOR” shall mean the 30-day LIBOR rate quoted in the most recently
published edition of The Wall Street Journal. If a default occurs and is not cured,
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repayment of principal and interest shall commence immediately in accordance
with the provisions set forth below. The Loan is not transferable, other than to
(i) other members in the Property Owner, (ii) other entities controlled by David R.
Brown or (iii) other entities in which David R. Brown is a manager or member.
3. Amortization Schedule for the Loan: The outstanding principal balance of the
Loan is divided by the total number of years (10) in the Loan Term, and the
resulting figure will be the “installment”. The Loan will be forgiven in accordance
with the schedule attached as Exhibit B (the “Loan Forgiveness Schedule”).
4. Guaranty: To support repayment of the Loan, the Borrower will ensure that a
guaranty is provided from Property Owner or from such other entity or person
identified by Property Owner and reasonably approved by Lender for completion
of construction of the Project (the “Guaranty”), which is attached as Exhibit C
and incorporated herein as if fully restated.
C. CONDITIONS OF FORGIVENESS
The Loan is conditioned on the completion and satisfaction of each part of this Section C
and confirmed by the Director and/or his designee. If Borrower fails to perform any condition
fully set forth herein, it shall be considered an Event of Default, defined in Section L. The
Conditions of Forgiveness are as follows:
1. Project Completion:
a. Borrower must file an application for a planned development or such
other zoning relief necessary to allow for the Project to proceed (the
“Zoning Approvals”) and follow all of the necessary steps to have the
contemplated planned development approved by the City of Evanston.
This TIF Funding Agreement does not represent any authorization or
approval of the development by the City of Evanston and all procedures
set forth within Title 6 of the City of Evanston Code of 2012, as
amended, must be followed. Borrower’s obligations hereunder are
contingent upon the City of Evanston’s approval of the Zoning
Approvals and Borrower receiving all other approvals required for the
construction and operation of the Project. The City will cooperate with
Borrower’s application for zoning.
b. Borrower shall develop the Subject Property in conformance with the
Zoning Approvals authorized by City Council for the construction and
operation of the Project at the Subject Property.
c. Borrower shall provide documentation that bids for the Project were
sought by the Project’s general contractor from no less than three
subcontractors for each trade, of which one must be an Evanston-based
subcontractor. If an Evanston-based subcontractor is not available to
seek bids from based on the scope, scale or special requirements of the
Project work, this requirement will be waived upon confirmation from
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City staff that bid solicitation to Evanston-based businesses was pursued
by the general contractor. Borrower shall select a general contractor for
the Project in its sole and absolute discretion.
2. Sale to a Third Party: If the Subject Property is sold at any time during the Loan
Term, the remaining portion of the forgivable loan must be repaid to the City or
the new owner must assume the obligations under this Agreement. The Borrower
must receive the consent of the City of Evanston for such a sale during the Loan
Term only, which consent shall not be unreasonably conditioned or withheld.
3. Taxable Uses Only: Borrower warrants that it will not allow the Property Owner
to lease to, or otherwise allow any religious, charitable or other entity which is
entitled to an exemption from real property taxes to occupy the commercial
portions of the Subject Property until the Howard Ridge TIF expires.
D. TERMS OF REIMBURSEMENT
1. Reimbursement Payment Requirements: Reimbursement payments shall NOT be
paid out until: (a) City Council has approved the Agreement; (b) the Agreement is
executed; (c) a building permit for the Project has been issued and (d) the City’s
issuance of debt necessary to fund the project has occurred; provided, the City
shall be obligated to issue such debt. The Loan is funded through the Howard
Ridge TIF District funds only and conditioned on the availability of said TIF
funds.
2. Borrower hereby agrees to comply with all terms and conditions of this
Agreement and only seek reimbursement of acceptable TIF Eligible Expenses
under the Act.
3. Borrower may seek, and Lender shall make payments to Borrower of,
reimbursement in milestone amounts not greater than the following scheduled
payouts with the total payout issued after the Final Certificate of Occupancy is
issued. The milestones are shown as the total after each event listed has occurred.
Building Permit: $391,989.20 (20%)
Foundations: $391,989.20 (cumulative 40%)
Topping Out: $391,989.20 (cumulative 60%)
Final Certificate of Occupancy Permit: $783,978.40 (100% of Loan is disbursed)
4. Reimbursement requests to the Director or his designee shall contain the
following:
a. Cover letter indicating the total cost of TIF Eligible Expenses for which
Borrower is seeking reimbursement and general overview of the Project
progress to date;
b. All contractor invoices detailing the specific tasks completed in
accordance with the approved Project;
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c. Proof of payment of all invoices for all TIF Eligible Expenses for the
Project covered by this Loan; and
d. Unconditional partial lien releases (provided, copies of owner’s sworn
statement and/or other evidence of expenditures provided through a
construction lending escrow shall be sufficient for purposes of (b) through
(d) and Paragraph 5 hereof).
5. Such reimbursement requests shall include proof of payment to all contractors,
suppliers, and vendors. Borrower is responsible for all payments to the
contractors, materials suppliers, and vendors, and for providing true and correct
copies of unconditional lien releases to the City.
6. The Director or his designee will not issue any Reimbursement to the Borrower if
there is any material violation of any law, ordinance, code, regulation, or
Agreement term. Lastly, Borrower must be current with all City of Evanston
accounts prior to any reimbursement.
7. The total amount of the Loan (plus all accrued interest) will be forgiven in
accordance with the schedule attached as Exhibit B (“Loan Forgiveness
Schedule”) but subject to earlier forgiveness based on Borrower’s incurring TIF-
Eligible Expenses and achieving Project milestones as described in Section C(1)
above. At the earlier of the end of the Loan Term and the achievement of all
milestones set forth in the Loan Forgiveness Schedule and Section C(1) above,
the Loan will be deemed forgiven and the balance will be zero and the Guaranty
is released.
E. ADDITIONAL CITY FUNDING
The City agrees to pay to Developer $250,000 per additional dwelling unit established on
the Subject Property that is affordable to households earning 80% AMI or less in excess
of the five required under the City’s Inclusionary Housing Ordinance, up to four
additional units ($1,000,000 total affordable housing grant). As a condition to obtaining
such affordable housing funding, the City and Developer shall enter into an Affordable
Housing Agreement that is subject to further negotiation and approval by the City
Council. The parties will cooperate to mutually execute such Affordable Housing
Agreement prior to completion of the Project. This funding is contingent on the
availability of affordable housing funds to the Developer.
F. BORROWER’S RESPONSIBILITIES
1. The Borrower shall cause the Property Owner to obtain and submit all required
certificates of insurance, as set forth herein, to the Director or his designee upon
execution of this Agreement and prior to City’s execution.
2. The Borrower shall be responsible for causing the Property Owner to hire a
licensed general contractor to complete the Project. The Director or his designee
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may require submission of proof of the State License issued to the selected
general contractor.
3. The Borrower is responsible for contacting the appropriate City departments to
arrange for obtaining all necessary approvals and/or permits required for
construction and completion of the Project.
4. The Borrower is responsible for managing, monitoring, and scheduling the
construction of the Project and ensuring its compliance with all applicable federal,
State, and local laws and regulations.
5. Borrower shall during the Term, and for a period of 2 years following the
expiration of the Term, keep and make available for the inspection, examination
and audit by City or City’s authorized employees, agents or representatives, at all
reasonable time, all records respecting the services and expenses incurred by
Borrower or Property Owner, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Borrower is found to have
been overstated, Borrower shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable law,
and shall reimburse all of City’s expenses for and in connection with the audit
respecting such invoice.
6. The Borrower shall be fully responsible for ensuring that all invoices from the
contractors, suppliers, vendors and/or other third parties are paid and shall only
seek reimbursement after payment has been disbursed by Borrower or Property
Owner to the applicable party.
F. THE CITY’S RESPONSIBILITIES
1. Within a commercially reasonable time after Borrower submits a request for a
Reimbursement, the City will review the information provided by Borrower under
Section D.
2. Director or his designee shall review Borrower’s request and accompanying
documents for a Reimbursement Payment. If Borrower meets all its terms,
conditions, and obligations under this Agreement and the TIF Guidelines, the
Director or his designee shall issue the Payment in installments up to the total
amount of the Loan in accordance with the Local Government Prompt Payment
Act, after City’s receipt of the documentation submitted by Borrower in
Section D(4).
3. The City will not object to Borrower or the Property Owner appealing the real
estate property taxes on the Property. However, if the property taxes are appealed
to a level that will result in an incremental property tax amount that would result
in an inability to make debt service payments for the debt issued to fund this
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portion of the Project, the Borrower would be required to step into the shoes of
the City and make debt service payments on the City’s behalf.
G. INSURANCE [NOTE: UNDER REVIEW BY BORROWER’S INSURANCE
AGENT]
1. During the entire period in which work on the Project is performed until
termination of this Agreement, the Borrower shall cause to be obtained and
maintained in full force and effect during said period the following insurance
policies: Comprehensive General Liability Insurance in a general aggregate
amount of not less than $1,000,000, $1,000,000 Products and Completed
Operations Aggregate, and $1,000,000 each occurrence.
2. All deductibles on any policy shall be the responsibility of the primary holder of
such policy and shall not be the responsibility of the City of Evanston.
3. Borrower shall provide evidence of required insurance to the Director before
execution of this Agreement. Borrower shall cause the Property Owner to name
the City as an additional insured for the Loan Term.
H. OBLIGATION TO REFRAIN FROM DISCRIMINATION
1. Borrower covenants and agrees for itself, its successors and its assigns to the
Property, or any part thereof, that it will not discriminate against any employee or
applicant for employment because of race, color, religion, sex, sexual orientation,
marital status, national origin or ancestry, or age or physical or mental disabilities
that do not impair ability to work, and further that it will examine all job
classifications to determine if minority persons or women are underutilized and
will take appropriate affirmative action to rectify any such underutilization.
2. That, if it hires additional employees in order to perform this contract, or any
portion hereof, it will determine the availability of minorities and women in the
area(s) from which it may reasonably recruit and it will hire for each job
classification for which employees are hired in such a way that minorities and
women are not underutilized.
3. That, in all solicitations or advertisements for employees placed by it or on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
I. NO AGENCY CREATED
The Borrower and any contractor, supplier, vendor or any third party hired by Borrower
to complete the Project are not agents or create any employment relationship with the City.
J. INDEMNIFICATION AND HOLD HARMLESS
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Borrower shall defend, indemnify and hold harmless City and its officers, elected and
appointed officials, agents, and employees from any and all liability, losses, or damages as a
result of claims, demands, suits, actions, or proceedings of any kind or nature, including without
limitation costs, and fees, including attorney’s fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Borrower or the Property
Owner or their respective employees and agents related to the Subject Property during the
performance of this Agreement. Such indemnification shall not be limited by reason of the
enumeration of any insurance coverage herein provided. This provision shall survive completion,
expiration, or termination of this Agreement. Nothing contained herein shall be construed as
prohibiting City, or its officers, agents, or employees, from defending through the selection and
use of their own agents, attorneys, and experts, any claims, actions or suits brought against them.
Borrower shall be liable for the costs, fees, and expenses incurred in the defense of any such
claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses
available to City and employees and agents, including without limitation the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At
the City Corporation Counsel’s option, Borrower must defend all suits brought upon all such
Losses and must pay all costs and expenses incidental to them, but the City has the right, at its
option, to participate, at its own cost, in the defense of any suit, without relieving Borrower of
any of its obligations under this Agreement. Any settlement of any claim or suit related to
activities conducted under this Project by Borrower must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the part of the
City. No member, official, agent, legal counsel or employee of the City shall be personally liable
to the Borrower or Property Owner, or any successor in interest, in the event of any default or
breach by the City or for any amount which may become due to Borrower or Property Owner, or
successor or on any obligation under the terms of this Agreement.
K. COMPLIANCE WITH LAW
The Borrower agrees to comply, and shall cause the Property Owner to comply, with all
the requirements now in force, or which may hereafter be in force, of all municipal, county, state
and federal authorities, pertaining to the development and use of the Subject Property,
construction of the Project, ongoing operations conducted on the Property, and use of Loan
funds. In addition, pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records
in the possession of others whom the City has contracted with to perform a governmental
function are covered by the Act and subject to disclosure within limited statutory timeframes
(five (5) working days with a possible five (5) working day extension). Upon notification from
the City that it has received a Freedom of Information Act request that calls for records within
the Borrower’s or Property Owner’s control, the Borrower shall promptly provide all requested
records to the City so that the City may comply with the request within the required timeframe.
The City and the Borrower shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or part thereof, are
applicable. The Borrower shall indemnify and defend the City from and against all claims
arising from the City’s exceptions to disclosing certain records which the Borrower may
designate as proprietary or confidential. Compliance by the City with an opinion or a directive
from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a
decision or order of Court with jurisdiction over the City, shall not be a violation of this Section.
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L. DEFAULT; REMEDIES; DISPUTE RESOLUTION
1. Notice of Default: In the event of failure by either party hereto substantially to
perform any material term or provision of this Agreement, including but not
limited to conditions contained in Sections C and D, the non-defaulting party shall
have those rights and remedies provided herein, provided that such non-defaulting
party has first provided to the defaulting party a written notice of default in the
manner required by Section N hereof identifying with specificity the nature of the
alleged default and the manner in which said default may be satisfactorily be
cured.
2. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting
party shall promptly commence to cure, correct, or remedy such default within a
15-day period, and shall continuously and diligently prosecute such cure,
correction or remedy to completion.
3. City Remedies not Exclusive; Repayment of Pro Rata Share of Loan: If an Event
of Default occurs, which Borrower has not cured within the timeframe set forth in
subparagraph 2 above, the City, at its option, may terminate this Agreement
and/or may institute legal action in law or in equity to cure, correct, or remedy
such default, enjoin any threatened or attempted violation, or enforce the terms of
this Agreement. In the event of a Default by Borrower that occurs after the City
has disbursed in whole or in part the Loan funds, the “Pro Rata Repayment
Amount” and interest, at the rate of LIBOR + 1% per annum shall be due and
payable within 30 days of Default. The amount due and owing following an
Event of Default, which is not cured by Borrower, shall be calculated according to
the Date of Default and the amount outstanding from the Loan Forgiveness
Schedule, outlined in Exhibit B. All payments shall be first credited to accrued
interest, next to attorney’s fees and costs which may be owing from time to time,
and then to principal. Payments shall be made to City at the address set forth in
Section N herein or at such other address as City may direct pursuant to notice
delivered to Borrower in accordance with Section N.
4. Borrower’s Exclusive Remedies: The parties acknowledge that the City would not
have entered into this Agreement if it were to be liable in damages under, or with
respect to, this Agreement or any of the matters referred to herein, including the
Project, except as provided in this Section. Accordingly, Borrower shall not be
entitled to damages or monetary relief for any breach of this Agreement by the
City or arising out of or connected with any dispute, controversy, or issue
between Borrower and the City regarding this Agreement or any of the matters
referred to herein, the parties agreeing that declaratory and injunctive relief and
specific performance shall be Borrower’s sole and exclusive judicial remedies.
M. TERMINATION
If Borrower shall fail to cure any Event of Default upon notice and within the time for
cure provided for in Section L above, the City may, by written notice to the Borrower, terminate
this Agreement. Such termination shall trigger the repayment of the “Pro Rata Repayment
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Amount” as defined in Section L above. Borrower may not terminate this Agreement without
the express written consent of City.
N. NOTICES
All notices permitted or required hereunder must be in writing and shall be effected by (i)
personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii)
reputable same-day or overnight delivery service that provides a receipt showing date and time
of delivery, addressed to the following parties, or to such other address as any party may, from
time to time, designate in writing in the manner as provided herein:
If to the Lender: City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: Wally Bobkiewicz, City Manager
With a copy to: City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Attn: W. Grant Farrar, Corporation Counsel
If to the Borrower: Harrington Brown, LLC
4256 N. Ravenswood Ave. #109
Chicago, IL 60613
Attn: David Brown
With a copy to: DLA Piper
444 W. Lake Street, Suite 900
Chicago, IL 60606
Attn: Paul Shadle & Katie Jahnke Dale
Any written notice, demand or communication shall be deemed received immediately if
personally delivered or delivered by delivery service to the addresses above, and shall be deemed
received on the third day from the date it is postmarked if delivered by registered or certified
mail.
O. APPLICABLE LAW
The internal laws of the State of Illinois without regard to principles of conflicts of law
shall govern the interpretation and enforcement of this Agreement.
P. ATTORNEY’S FEES
In the event that a party commences any action, suit, or other proceeding to remedy,
prevent, or obtain relief from a breach of this Agreement by the other party, or arising out of a
breach of this Agreement by the other party, each party to bear its own attorney’s fees and costs.
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Q. SURVIVAL OF TERMS, BINDING UPON SUCCESSORS
The covenants, terms, conditions, representations, warranties, Agreements and
undertakings set forth in this Agreement (and specifically including, without limitation, those
covenants, terms, conditions, representations, warranties, agreements and undertakings which
survive the termination of this Agreement) shall be binding upon and inure to the benefit of the
Parties hereto and their respective successors, assigns and legal representatives.
R. CONFLICT OF INTEREST
1. No member, official, or employee of the City shall have any personal interest,
direct or indirect, in this Agreement, nor shall any such member, official, or
employee participate in any decision relating to the Agreement which affects his
personal interests or the interests of any corporation, partnership, or association in
which he/she is, directly or indirectly, interested.
2. The Borrower warrants that it has not paid or given, and will not pay or give, any
third person any money or other consideration for obtaining this Agreement.
S. BINDING EFFECT
This Agreement, and the terms, provisions, promises, covenants and conditions hereof,
shall be binding upon and shall inure to the benefit of the parties hereto and their respective
heirs, legal representatives, successors and assigns.
T. AUTHORITY TO SIGN
David R. Brown hereby represents that he executes this Agreement on behalf of
Borrower and has the full authority to do so and to bind Borrower to perform pursuant to the
terms and conditions of this Agreement.
U. COUNTERPARTS
This Agreement may be executed by each party on a separate signature page, and when
the executed signature pages are combined, shall constitute one single instrument.
V. ENTIRE AGREEMENT AND SEVERABILITY
1. This Agreement and the Exhibits and references incorporated into this Agreement
express all understandings of the parties concerning the matters covered in this
Agreement. This Agreement integrates all of the terms and conditions mentioned
herein or incidental hereto, and supersedes all negotiations or previous
agreements between the parties with respect to all or any part of the subject matter
hereof. The Agreement may be amended from time to time with the written
consent of the Parties hereto.
2. If any provision, condition, covenant or other clause, sentence or phrase of this
Agreement is held invalid by a court of competent jurisdiction, such provision
shall be deemed to be excised and the invalidity thereof shall not affect any other
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provision, condition, covenant or other clause, sentence or phrase contained
herein. Notwithstanding the foregoing, if any such invalid provision goes to the
essence of this Agreement so that the purposes of the Agreement cannot be
fulfilled, then this Agreement shall terminate as of the date of such judgment.
W. NO WAIVER
No failure of either the City or the Borrower to insist upon the strict performance by the
other of any covenant, term or condition of this Agreement, nor any failure to exercise any right
or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall
constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any
breach shall affect or alter this Agreement, and each and every covenant, condition, and term
hereof shall continue in full force and effect.
X. FORCE MAJEURE
Performance by any party hereunder shall not be deemed to be in default where delays or
defaults are due to war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties,
acts of God, acts of the public enemy, restrictive governmental laws and regulations, epidemics,
quarantine restrictions, freight embargoes, lack of transportation or labor and material shortages.
An extension of time for any such cause shall be for the period of the delay, which period shall
commence to run from the time of the commencement of the cause, provided that written notice
by the party claiming such extension is sent to the other party not more than thirty (30) days after
the commencement of the cause or not more than thirty (30) days after the party claiming such
extension could have first reasonably recognized the commencement of the cause, whichever is
later.
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date first above written.
OWNER:
HARRINGTON BROWN, LLC
an Illinois limited liability company
By:
David R. Brown
Its Manager
CITY:
THE CITY OF EVANSTON, ILLINOIS
By:
Wally Bobkiewicz
Its City Manager
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STATE OF ________ )
) SS.
COUNTY OF _______ )
I, ______________________________________, a Notary Public in and for said
County, in the State aforesaid, DO HEREBY CERTIFY that David R. Brown, in his capacity as
manager of Harrington Brown, LLC personally known to me to be the same person whose name
is subscribed to the foregoing instrument as such president, appeared before me this day in
person and acknowledged that he signed and delivered the said instrument as his own free and
voluntary act, and as the free and voluntary act of said corporation, for the uses and purposes
therein set forth.
GIVEN under my hand and notarial seal this _____ day of ________________, 2017.
My Commission Expires:
STATE OF ILLINOIS )
) SS.
COUNTY OF COOK )
I, ______________________, a Notary Public in and for said County, in the State
aforesaid, DO HEREBY CERTIFY that Wally Bobkiewicz, as City Manager of the City of
Evanston, Illinois, personally known to me to be the same person whose name is subscribed to
the foregoing instrument as such Wally Bobkiewicz, appeared before me this day in person and
acknowledged that he signed and delivered the said instrument as his own free and voluntary act,
and as the free and voluntary act of said municipality, for the uses and purposes therein set forth.
GIVEN under my hand and notarial seal this _____ day of ________________, 2017.
My Commission Expires:
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Exhibit A - 1
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EXHIBIT A
LEGAL DESCRIPTION OF PROPERTY
100 Chicago Avenue Parcel: PART OF THE SOUTH 6.25 CHAINS OF THE NROTH
EAST ¼ OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE
INTERSECTION OF THE NORTH LINE OF HOWARD STREET, WITH THE EAST
LINE OF THE RIGHT OF WAY OF THE CHICAGO AND NORTHWESTERN
RAILROAD RUNNING THENCE EAST ALONG THE NORTH LINE OF HOWARD
STREET TO ITS INTERSECTION WITH THE WEST LINE OF NORTH CLARK
STREET (FORMERLY CHICAGO AVENUE) THENCE NORTHERLY ALONG THE
WEST LINE OF SAID CLARK STREET 100 FEET, THENCE WEST PARALLEL WITH
THE NORTH LINE OF HOWARD AVENUE TO THE EAST LINE OF THE RIGHT OF
WAY OF CHICAGO AND NORTHWESTERN RAILROAD, THENCE SOUTHERLY
ALONG SAID RIGHT OF WAY LINE 100 FEET MORE OF LESS TO THE POINT OF
BEGINNING. PARCEL 2: THE NORTH 50 FEET OF THE SOUTH 150 FEET OF THAT
PART OF THE SOUTH 6.25 CHAINS, LYING WEST OF THE WEST LINE OF
CHICAGO AVENUE EAST OF THE EAST LINE OF CHICAGO AND
NORTHWESTERN RAILROAD AND NORTH OF THE NORTHLINE OF HOWARD
STREET OF THE NORTH EAST 1/4 OF SECTION30, TOWNSHIP 41 NORTH,
RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY,
ILLINOIS.
Real property address: 100 North Chicago Avenue, Evanston, IL 60202
PINs: 11-30-212-007-0000 and 11-30-212-008-0000
128-132 Chicago Avenue Parcels: [TO BE INSERTED]
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Exhibit B - 1
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EXHIBIT B
LOAN FORGIVENESS SCHEDULE
Principal Balance: $1,959,496
Loan Term (Forgiveness Commences on
Last Date of Reimbursement)
Total Forgiveness Amount of Principal
Loan Balance Plus Interest
End of Year 2 20% ($391,989)
End of Year 4 40% ($783,978)
End of Year 6 60% ($1,175,967)
End of Year 8 80% ($1,567,956)
End of Year 10 100% ($1,959,496)
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Exhibit C - 2
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EXHIBIT C
PERFORMANCE AND COMPLETION GUARANTY
Borrower: [Developer Entity]
Lender: City of Evanston
Guarantor: Harrington Brown LLC
Principal Amount: $1,959,946
Loan Term: 10 years (120 months)
Project: Construction of Project at 100 and 128-132
Chicago Avenue, Evanston, Illinois, as provided in the
Agreement
Guaranty Term: 10 Years
PERFORMANCE AND COMPLETION GUARANTY. For good and valuable consideration,
Guarantor absolutely and unconditionally guarantees completion of the Project provided for by
that certain TIF Forgivable Construction Loan and Development Agreement (the “Agreement”)
by and between Borrower and Lender dated ______, 2017 (the “Guaranteed Obligations”).
This Guaranty is an absolute and unconditional guaranty of performance and not of collection.
This Guaranty creates a direct and primary obligation to the Lender on the part of the Guarantor.
Without limiting the generality of the foregoing, the Guarantors’ obligations hereunder may be
enforced with or without joinder of the Borrower and without proceeding against the Borrower,
any other Guarantors or against any collateral held by the Lender
INDEBTEDNESS. The word “‘Indebtedness” as used in this Guaranty means all of the
principal amount outstanding from time to time and at any one or more times, accrued unpaid
interest thereon and all collection costs and legal expenses related thereto permitted by law,
attorneys’ fees, arising from Borrower’s obligations under the Agreement.
DURATION OF GUARANTY. This Guaranty will take effect when received by Lender
without the necessity of any acceptance by Lender, or any notice to Guarantor or to Borrower,
and will continue in full force until end of the tenth year (120th month) of the Loan, subject to the
Loan Forgiveness Schedule set forth in the Agreement. If Guarantor elects to revoke this
Guaranty, Guarantor may only do so in writing. Guarantor’s written notice o f revocation must be
mailed to Lender; by certified mail, at Lender’s address provided in accordance with the
Agreement. This Guaranty shall bind Guarantor’s estate as to the Indebtedness created both
before and after Guarantor’s death or incapacity, regardless of Lander’s actual notice of
Guarantor’s death. Subject to the foregoing, Guarantor’s, executor or administrator or other legal
representative may terminate this Guaranty in the same manner in which Guarantor might have
terminated it and with the some effect. Release of any other guarantor or termination of any other
guaranty of the Indebtedness shall not affect the ability of Guarantor under this guaranty.
GUARANTOR’S AUTHORIZATION TO LENDER. Guarantor authorizes Lender, either
before or after any revocation hereof upon written notice to Guarantor by Lender, without
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Exhibit C - 3
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lessening Guarantor’s liability under this Guaranty, from time to time (A) to take and hold
security for the performance of this Guaranty, and exchange, enforce, waive, subordinate, fail or
decide not to perfect, and release any such security, with or without the substitution of new
collateral; (B) to determine how, when and what application of payments and credits shall be
made on the Indebtedness; and (C) to apply such security and direct the order or manner of sale
thereof, including without limitation. any non-judicial sale permitted by the terms of the
controlling security agreement or deed of trust, as Lender in its discretion may determine;
GUARANTOR’S REPRESENTATIONS AND WARRANTIES. Guarantor represents and
warrants to Lender that (A) no representations or agreements of any kind have been made to
Guarantor which would limit or qualify in any way the terms of this Guaranty; (B) Guarantor has
full power, right and authority to enter into this Guaranty; (C) the provisions of this Guaranty do
not conflict with or result in a default under any agreement or other instrument binding upon
Guarantor and do not result in a violation of any law, regulation, court decree or order applicable
to Guarantor; (D) upon Lender’s request, Guarantor will provide to Lender financial and credit
information in form acceptable to Lender, and all such financial information which currently has
been, and all future financial information which will be provided Lender is and will be, true and
correct in all material respects and fairly present Guarantor’s financial condition as of the dates
the financial information is provided; (E) no material adverse change has occurred in
Guarantor’s financial condition since the date of the most recent financial statements provided to
Lender and no event has occurred which may materially adversely affect Guarantor’s financial
condition; and (J) Guarantor has established adequate means of obtaining from Borrower on a
continuing basis information regarding Borrower’s financial condition. Guarantor agrees to keep
Lender adequately informed from any relevant facts, events, or circumstances which might in
any way affect Guarantor’s risks under this Guaranty.
GUARANTOR’S WAIVERS. Except as prohibited by applicable law, Guarantor waives any
right to require Lender (A) to continue lending money or to extend other credit to Borrower; (B)
to proceed directly against or exhaust any collateral held by Lender from Borrower, any other
guarantor, or any other person; and (C) to pursue any other remedy within Lender’s power;
SUBORDINATION OF BORROWER DEBTS TO GUARANTOR. Guarantor agrees that
the indebtedness, whether now existing or hereafter created, shall be superior to any claim that
Guarantor may now have or hereafter acquire against Borrower, whether or not Borrower
becomes insolvent. Guarantor hereby expressly subordinates any claim Guarantor may have
against Borrower, upon an account whatsoever, to any claim that Lender may now or hereafter
have against Borrower. In the event of insolvency and consequent liquidation of the assets of
Borrower, through bankruptcy, by an assignment for the benefit of creditors, by voluntary
liquidation, or otherwise, the assets of Borrower applicable to the payment of the claims of both
Lender and Guarantor shall be paid to Lender and shall be first applied by Lender to the
indebtedness. Guarantor does hereby assign to Lender all claims which it may have or acquire
against Borrower or against any assignee or trustee in bankruptcy of Borrower; provided
however, that such assignment shall be effective only for the purpose of assuring to Lender
completion of the Project as provided hereunder.
MISCELLANEOUS PROVISIONS. The following miscellaneous provisions are a part of this
Guaranty:
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Exhibit C - 4
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Amendments. This Guaranty together with the Agreement, constitutes the entire
understanding and agreement of the parties as to the matters set forth in this Guaranty, No
alteration of or amendment to this· Guaranty shall be effective unless given in writing
and signed by both parties.
Caption Headings. Caption headings in this Guaranty are for convenience purposes only
and are not to be used to interpret or define the provisions of this Guaranty.
Governing law. This Guaranty will be governed by federal law applicable to Lender and,
to the extent not preempted by federal law, the laws of the State of Illinois without regard
to its conflicts of law provisions.
Integration. Guarantor further agrees that Guarantor has read and fully understands the
terms of this Guaranty; Guarantor has had the opportunity to be advised by Guarantor’s
attorney with respect to this Guaranty; the Guaranty fully reflects Guarantor’s intentions
and parol evidence is not required to interpret the terms of this Guaranty. Guarantor
hereby indemnifies and holds Lender harmless from all losses, claims, damages, and
costs (including Lender’s attorneys’ fees) suffered or incurred by Lender as a result of
any breach by Guarantor of the warranties, representations and agreements of this
paragraph.
Interpretation. In all cases where there is more than one Borrower or Guarantor, then all
words used in this Guaranty in the singular shall be deemed to have been used in the
plural where the context and construction so require; and where there is more than one
Borrower named in this Guaranty or when this Guaranty is executed by more than one
Guarantor, the words “Borrower” and “Guarantor” respectively shall mean all and
anyone or more of them. The words “Guarantor,” “Borrower,” and “Lender” include the
heirs, successors, assigns, and transferees of each of them, If a court finds that any
provision of this Guaranty is not valid or should not be enforced, that fact by itself will
not mean that the rest of this Guaranty will not be valid or enforced. Therefore, a court
will enforce the rest of the provisions of this Guaranty even if a provision of this
Guaranty may be found to be invalid or unenforceable. If anyone or more of Borrower or
Guarantor are corporations, partnerships, limited liability companies, or similar entities, it
is not necessary for Lender to inquire into the powers of Borrower or Guarantor or of the
officers, directors, partners, managers, or other agents acting or purporting to act on their
behalf, and any indebtedness made or created in reliance upon the professed exercise of
such powers shall be guaranteed under this Guaranty.
Notices. Any notice required to be given under this Guaranty shall be given in writing,
and, except for revocation notices by Guarantor, shall be effective when actually
delivered, when actually received by tele-facsimile (unless, otherwise required by law)
when deposited with a nationally recognized overnight courier, or, if mailed, when
deposited in the United States mail, as first class, certified or registered mail postage
prepaid, directed to the addresses shown near the beginning of this Guaranty. All
revocation notices by Guarantor shall be in writing and shall be effective upon delivery to
Lender as provided in the section of this Guaranty entitled “DURATION OF
GUARANTY.” Any party may change its address for notices under this Guaranty by
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Exhibit C - 5
EAST\144961291.4
giving formal written notice to the other parties, specifying that the purpose of the notice
is to change the party’s address, For notice purposes, Guarantor agrees to keep Lender
informed at all times of Guarantor’s current address.
No Waiver by Lender. Lender shall not be deemed to have waived any rights under this
Guaranty unless such waiver is given in writing and signed by Lender. No delay or
omission on the part of Lender in exercising any right shall operate as a waiver of such
right or any other right. A waiver by Lender of a provision of this Guaranty shall not
prejudice or constitute a waiver of Lender’s right otherwise to demand strict compliance
with that provision or any other provision of this Guaranty. No prior waiver by Lender,
nor any course of dealing between Lender and Guarantor, shall constitute a waiver of any
of Lender’s rights or of any of Guarantor’s obligations as to any future transactions,
Whenever the consent of Lender is required under this Guaranty, the granting of such
consent by Lender in any Instance shall not constitute continuing consent to subsequent
instances where such consent is required and in all cases such consent may be granted or
withheld in the sole discretion of Lender.
Successors and Assigns. Subject to any limitations stated in this Guaranty on transfer of
Guarantor’s interest, this Guaranty shall be binding upon and inure to the benefit of the
parties, their successors and assigns.
DEFINITIONS. The following capitalized words and terms shall have the following meanings
when used in this Guaranty. Unless specifically stated to the contrary, all references to dollar
amounts shall mean amounts in lawful money of the United States of America. Words and terms
used in the singular shall include the plural, and the plural shall include the singular, as the
context may require. Words and terms not otherwise defined in this Guaranty shall have the
meanings attributed to such terms in the Uniform Commercial Code:
Borrower. The word “Borrower” means [DEVELOPER ENTITY] and its successors and
assigns.
GAAP. The word “GAAP” means generally accepted accounting principles.
Guarantor. The word “Guarantor” means David Brown, and its successors and assigns.
Guaranty. The word “Guaranty” means this guaranty from Guarantor to Lender.
Indebtedness. The word “Indebtedness” means Borrower’s indebtedness to Lender as
more particularly described in this Guaranty.
Lender. The word “Lender” means City of Evanston, and its successors and assigns.
Note. The word “Note” means and includes without limitation all of Borrower’s
promissory notes and/or credit agreements evidencing Borrower’s loan obligations in
favor of Lander, together with all renewals of, extensions of, modifications of,
substitutions for promissory notes or credit agreements.
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Exhibit C - 6
EAST\144961291.4
Related Documents. The words “Related Documents” mean all promissory notes, credit
agreements, loan agreements, environmental agreements, guaranties, security
‘agreements, mortgages, deeds of trust, security deeds, collateral mortgages, and all other
instruments, agreements and documents, whether now or hereafter existing, executed in
connection with the Indebtedness.
GUARANTOR ACKNOWLEDGES HAVING READ ALL THE PROVISIONS OF THIS
GUARANTY AND AGREES TO ITS TERMS, IN ADDITION, EACH GUARANTOR
UNDERSTANDS THAT THIS GUARANTY IS EFFECTIVE UPON GUARANTOR’S
EXECUTION AND DELIVERY OF THIS GUARANTY TO THE LENDER UNDER
AND THAT THE GUARANTY WILL CONTINUE UNTIL TERMINATED IN THE
MANNER SET FORTH IN THE SECTION TITLED “DURATION OF GUARANTY”,
NO FORMAL ACCEPTANCE BY LENDER IS NECESSARY TO MAKE THIS
GUARANTY EFFECTIVE, THIS GUARANTY IS DATED ________________, 2017.
GUARANTOR:
David Brown
By: ___________________________
273 of 471
Exhibit C - 7
EAST\144961291.4
EXHIBIT D
TIF ELIGIBLE COSTS
Land Acquisition $540,000
Pre-Development Expenses and Due
Diligence
$75,000
Environmental Remediation $230,000
Site Work $250,000
Affordable Housing (50%) $556,875
Professional and Legal Services $896,366
Other Soft Costs and Financing Costs $262,863
Total $2,811,104
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NW Corner of Howard and Chicago
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Our Effort to Transform the Site
Introduction
Collaborative Effort to Create a Destination at the Gateway to Evanston
Harrington Brown looks to Facilitate Unique Projects that Promote the Best
Principles of Good Urban Planning
This Proposal is not about a Typical Mixed Use Development
Harrington Brown was Brought in by Peterson Garden Project with an Idea
Status of Property Acquisition, Design and Feasibility
Design Changes and Reduction in Request for Municipal Assistance
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Benefits
•Attract “City Grange” as a sustainable and
successful destination business that will be
nationally recognized as a case study
•Clean up and beautify a long underutilized and
troubled site
•Incorporate affordable rental apartments on-site
•Allow the destination to create positive energy,
jobs and tax revenue
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The New Gateway to Evanston
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Nation's First Education-Based Garden Center
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Creating a Vibrant Corner
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Site Plan
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130 Chicago Avenue - Evanston, IL
Project Financial Underwriting
Comparison of Changes Made since Presentation to the City Economic Development Committee
Presentation to Updated/Revised for
Econ Dev Committee City Council Meeting
June 28, 2017 July 24, 2017 Difference
Building Stories 7 5
Total Project Budget 8,395,921$ 7,839,786$ (556,135)$
Apartment Units 30 24 (6)$
Subsidized to % of AMI 80%80%-$
Affordable Units on Site 10 9 (1)$
Affordable Housing Grant Request 1,000,000$ 1,000,000$ -$
TIF Request 1,734,000$ 1,959,946$ 225,946$
City Lot Land Acquisition Price 240,000$ 1$ (239,999)$
Economic Development Fund Request 500,000$ -$ (500,000)$
Retail Sales Tax Rebate for Social Enterprise 1%per year 1%per year -$
City/CDBG Job Creation Grant for Social Enterprise 30,000$ per FTE 30,000$ per FTE -$
Total Net Change in Request for Municipal Assistance (514,053)$
Updated Financial Summary
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Construction Budget
Construction Costs
Cost PSF Cost
Land Acquisition - North Parcel 300,000$
Land Acquisition - City Lot 240,000$ 1.00$ w parking 240,000$ w/o pkg
Due Diligence and Closing Costs 75,000$
Environmental Studies and Remediation on 130 Chicago Ave 100,000$
Pioneer Estimate for City Lot Tank Removal and Remdiation 130,000$ Updated as per testing on Jun 9-12, 2017
Demolition of Existing Structure 60,000$
Sitework and Landscaping 75,000$
MWRD water retention solutions 175,000$ In addition to base costs for surface parking, garden yard and site work
Compliance with Green Bldg Ord and LEED 175,000$ FYI =6.60$ psf apt+retail
Additional Cost of Deep Foundation/Piers 100,000$ FYI =3.77$ psf apt+retail
Parking (Underground or Surface)Surface Only 90.00$ -$ #DIV/0! per space - sf
Parking (Underground or Surface)Additional Surface 15.00$ 116,758$ 3,892$ per space
City Grange (Developer Costs Only):
Freight Elevator to Parking Area -$ If Underground Parking -$
Outdoor Yard 7,000 15.00$ 105,000$ Surface, Drainage and Fencing
Indoor Garden Retail Space 4,500 80.00$ 360,000$ Warm Dark Shell - Tenant to Pay for Buildout
Event Space - 160.00$ -$ Basic Finish but with concrete slab floor and floor drains
2nd Fl Rooftop Space for City Grange - 35.00$ -$
Apartments (some items usually incl in Hard Costs)22,000 135.00$ 2,970,000$ 24 units 123,750$ per unit
Grossed Up SF for Common Areas/Corridors 8,300 135.00$ 1,120,500$ included in number for space sf 20.00% add-on
Building Rooftop Terrace for Amenity Space - 40.00$ -$ decking, elevator room and railings No
Market Retail - 155.00$ -$ Warm Dark Shell Plus TI and Commissions
Acquisition and Hard Costs 41,800 145.99$ 6,102,258$ 175.35$ psf apts+retail
159.84$ psf Total Hard Costs without land
Architecture, Structural, Mechanical 5.00% Hard Costs 262,863$
Civil Engineer 45,000$
General Contractor/Construction Management 6.00% Hard Costs 315,435$ 11.90$ psf apts+retail
General Conditions 6.00% Hard Costs 315,435$ 11.90$ psf apts+retail increased on 6.15.2017
Other Soft Costs (including loan interest)5.00% Hard Costs 262,863$
Development Fee to Harrington Brown 3.00% Total Budget 183,068$ reduced on 6.15.2017
Zoning Attorney (DLA Piper)55,000$
TIF/Incentives Consultant (Laube)35,000$
Contingency 5.00% Hard Costs 262,863$ Soft Costs 22%
Total Construction Cost 187.55$ 7,839,786$ 225.28$ psf apts+retail283 of 471
Project Summary
Summary of Program:
Underground Parking Garage Constructed?No
City Lot Acquisition with Requirement for Parking?No
Number of Apartment Units 24
Affordable Rental Units On-Site 9
Total Number of Parking Spots Constructed On-Site 30
Summary of Ground Floor/Site Allocation Estimates
City Grange Inside Retail Space 4,500 sf
City Grange Yard 7,000 sf
Market Retail for Rent - sf
Surface Parking/Circulation 7,800 sf 30.06 spaces
Other Site Functions/Support 3,000 sf
Total and % of Site 25,300 97.6%
City Grange (Social Enterprise):
Indoor
Garden Retail Space, Storage and Office 4,500 sf
Classrooms/Education included below in event space
Event Space (and classrooms)- NO "YES" or "NO"
Subtotal Indoor 4,500 sf
Outdoor
Plant Yard/Outdoor Selling 7,000 sf
Rooftop Selling Space - sf
Rooftop Event Space included above
Subtotal Outdoor 7,000 sf
TOTAL Space for City Grange 11,500
Underground Parking Full Site 25,935 sf
Underground Spaces Built?0 No "YES" or "NO"40 Underground Spaces
Underground Cost psf 90.00$
Surface Cost psf 15.00$
Surface Parking Total Surface Spaces in North Lot 30 30 OR 12
of these - allocated to City Grange:10
City Public Spots Required to be Provided 0 No Relocated on site or street from City Lot
Metered Spots to be Created on Chicago Ave 13 0 City Spots to be reserved on-site
On-Site Spots Allocated to City Grange 10 Plus meter spots on street and loading at north
Spots Available for Residential Reserved 20 0.83 per apartment
TOTAL PARKING CONSTRUCTED ON SITE 30 7,784 square feet
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Schedule of Apartments
Apartments and Rent Schedule Total Units 24 Rent PSF Unit Increase Per Floor 0.02$ Starting with 2nd Floor
Base Affordable Unit Rent
Size (sf)Rent (psf)Rent/Mo Unit Count Affordable with Grant as Affordable at 80%
2nd Floor: 2BR 975 2.25$ 1,422$ 1 1 1,422$
2BR 975 2.25$ 2,194$ 1 1,422$
1BR 800 2.35$ 1,880$ 1 1,185$
1BR 800 2.35$ 1,185$ 1 1 1,185$
1BR 2.43$ -$ - 1,185$
2BR 975 2.25$ 2,194$ 1 1,422$
2BR 975 2.25$ 1,422$ 1 1 1,422$
1BR 2.25$ -$ - 1,185$
3rd Floor: 2BR 975 2.27$ 2,213$ 1 1,422$
2BR 975 2.27$ 2,213$ 1 1,422$
1BR 800 2.37$ 1,185$ 1 1 1,185$
1BR 800 2.37$ 1,185$ 1 1 1,185$
1BR - 2.45$ -$ - 1,185$
2BR 975 2.27$ 2,213$ 1 1,422$
2BR 975 2.27$ 2,213$ 1 1,422$
1BR - 2.27$ -$ - 1,185$
4th Floor: 2BR 975 2.29$ 1,422$ 1 1 1,422$
2BR 975 2.29$ 1,422$ 1 1 1,422$
1BR 800 2.39$ 1,912$ 1 1,185$
1BR 800 2.39$ 1,912$ 1 1,185$
1BR - 2.47$ -$ - 1,185$
2BR 975 2.29$ 2,233$ 1 1,422$
2BR 975 2.29$ 2,233$ 1 1,422$
1BR - 2.29$ -$ - 1,185$
5th Floor: 2BR 975 2.31$ 2,252$ 1 1,422$
2BR 975 2.31$ 2,252$ 1 1,422$
1BR 800 2.41$ 1,185$ 1 1 1,185$
1BR 800 2.41$ 1,928$ 1 1,185$
1BR - 2.49$ -$ - 1,185$
2BR 975 2.31$ 1,422$ 1 1 1,422$
2BR 975 2.31$ 2,252$ 1 1,422$
1BR - 2.31$ -$ - 1,185$
Gross and Averages 22,000 2.00$ 527,337$ 24 5 4
5,500 917 20.8% 16.7%37.5%285 of 471
Project Description (Revised 6.2.2017)
The proposed project at 130 Chicago Avenue is a collaborative effort between LaManda Joy,
Founder of the non-profit organization, Peterson Garden Project (“PGP”) and David Brown,
President of local developer Harrington Brown LLC. This mixed-use development will create the
nation's first education-based home and garden lifestyle center and retail space, rejuvenating the
northwest corner of Howard Street and Chicago Avenue as the new “Gateway to Evanston.” The
outdoor garden center, classrooms and food/retail space will be a for-profit social enterprise,
anchoring a destination on Howard Street that will also include 30 rental apartments (1BR and
2BR units) in a seven-story structure. We hope that the financial feasibility of the project allows
us to create a usable green roof deck. The surface parking lot at the north will have capacity for
37 cars, 23 of which will be controlled and metered by the City of Evanston and available for
retail customers. The rest would be allocated to residents. The garden center and food/retail
space will become a major employer of youth, veterans and others to fulfill their educational
mission and cater to the large market opportunity for urban gardening and a more
environmentally sustainable lifestyle. This project will be entirely consistent with the City of
Evanston’s “long-standing leadership in sustainability and its mission of creating the most livable
city in America.”
Harrington Brown is under contract to purchase the land at 126-130 Chicago Avenue from the
long-time property owner and is in the process of concluding physical, environmental and
financial due diligence. As the site was previously used as an auto body repair shop and gas
station, there are significant environmental contamination issues that need to be addressed. The
development contemplates adding the City of Evanston parking lot to the project and
incorporating the existing 23 permit/meter spaces into a surface parking lot situated at the north
of the combined site. With the start-up social enterprise garden center being the largest
component of the development, in order for the project to be financially feasible, and to secure
equity and debt financing we are looking forward to learning more about various municipal
incentives that are available, including TIF, affordable housing funding, sales tax rebates,
employment creation grants, zoning relief, on-street parking with bike lanes, etc.
Harrington Brown June 2, 2017 286 of 471
Model of previous 5-story version of building at south end of site
Harrington Brown June 2, 2017
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progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017
SCALE: 1’ = 1/64”
SITE PLAN
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progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017
SCALE: 1’ = 1/16”
GROUND FLOOR PLAN
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progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017
SCALE: 1’ = 1/16”
SECOND THRU SEVENTH FLOOR PLAN
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progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017
SCALE: 1’ = 1/16”
BUILDING AREA TABULATIONNProject Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal Conv. subtotal 1B subtotal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1Project Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal Conv. subtotal 1B subtotal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1Project Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal Conv. subtotal 1B subtotal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1Project Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal Conv. subtotal 1B subtotal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1291 of 471
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WORKING DRAFT‐FOR DISCUSSION PURPOSES ONLY‐130 Chicago Low Increment ProjectionCash Flow Projections: Growth ScenarioTIF #5 ‐ Howard/RidgeDRAFTDRAFTDRAFTDRAFTDRAFTDRAFTFUND RECAPCapital DebtMisc Fiscal Beginning Baseline Potential Misc Revenue Bond TOTAL Improvements ServiceExpenses Interfund TOTALEndingYear Balance Increment IncrementProceeds REVENUES Projects PaymentsTransfers EXPENDITURES Balance[1] [2][3][4][5][6][7][8][9A][9B] [10][11][12][13]FY16 (28,621) 533,105 282,683 ‐ 815,788 ‐ ‐ (562,237) (47,500) (117,513) (60,000) (787,250) (83) FY17(83) 533,105 ‐ 130,400 200,000 863,505 ‐ ‐ (677,901) (47,500) (40,000) (60,000) (825,401) 38,020 FY18 38,020 533,105 ‐ 50,000 3,800,000 4,383,105 (182,830) (3,893,566) (46,500) (200,000) (60,000) (4,382,896) 38,229 FY19 38,229 586,416 ‐ 50,000 ‐ 636,416 ‐ (155,600) (340,153) (46,500) (20,000) (60,000) (622,253) 52,391 FY20 52,391 586,416 87,342 50,000 ‐ 723,758 ‐ (155,600) (224,895) (46,500) (20,000) (66,000) (512,995) 263,154 FY21 263,154 586,416 87,342 50,000 ‐ 723,758 ‐ (575,600) (140,559) (20,000) (66,000) (802,159) 184,752 FY22 184,752 645,057 95,605 50,000 ‐ 790,662 ‐ (578,800) (56,224) ‐ (20,000) (66,000) (721,024) 254,391 FY23 254,391 645,057 95,605 50,000 ‐ 790,662 ‐ (576,200) ‐ ‐ (20,000) (72,600) (668,800) 376,253 FY24 376,253 645,057 95,605 50,000 ‐ 790,662 (578,000) ‐ ‐ (20,000) (72,600) (670,600) 496,315 FY25 496,315 709,563 104,502 50,000 ‐ 864,065 ‐ (579,000) ‐ ‐ (20,000) (72,600) (671,600) 688,780 FY26 688,780 709,563 104,502 50,000 ‐ 864,065 ‐ (579,000) ‐ ‐ (20,000) (79,860) (678,860) 873,984 FY27 873,984 709,563 104,502 50,000 ‐ 864,065 (600,000) (578,600) ‐ ‐ (20,000) (79,860) (1,278,460) 459,589 FY28 459,589 780,519 114,084 50,000 ‐ 944,603 (700,000) (577,200) ‐ ‐ (20,000) (79,860) (1,377,060) 27,132 FY29TOTAL x 8,202,940$ 889,089$ 963,083$ 4,000,000$ 14,055,112$ (1,300,000)$ (5,116,430)$ (5,895,535)$ (234,500)$ (557,513)$ (895,380)$ (13,999,359)$ ([Column 9B] shows loan repayment back to Economic Development/General Fund which ends in 2018 with sale of land.[column 10) Shows tax expenses and payoff of loan to Economic Development/General Fund.[Column 11] Transfers to the general fund are for TIF administrative costs and are from the 2017 Budget. Transfers beyond FY17 are assumed to increase by the baseline increment level change..[Column 6] bond Proceeds assume $1.7 million for Howard Street Theaer and $2.3 million for 130 Chicago[Column 7] Shows hypothetical public improvement projects such as streetscape.[column 8] Shows Debt Service payment for two bond issues.[Column 9A] Shows development agreement costs for 415 Howard and 130 Chicago as well as construction costs for Howard Street Theater[Column 2] FY16 uses audited numbers from CAFR[Column 3] Baseline increment projections assume that no new projects are developed in the TIF district and that increment only grows by 10% for triennial reassessment.[Column 4] Development Increment is shown in column E/(4) per developer calculation and assuming same triennial increase thereafter.(Column 5) Misc Revenue includes rent and interest incomeBEGINNING BALANCEREVENUESEXPENDITURESEconomicDevelopmentExpendituresGlobal TIF AnalysisCity of EvanstonMEECH GroupJune 6, 2011Page 11293 of 471
WORKING DRAFT‐FOR DISCUSSION PURPOSES ONLY‐130 Chicago High Increment ProjectionCash Flow Projections: Growth ScenarioTIF #5 ‐ Howard/RidgeDRAFTDRAFTDRAFTDRAFTDRAFTDRAFTFUND RECAPCapital DebtMisc Fiscal Beginning Baseline Potential Misc Revenue Bond TOTALImprovements ServiceExpenses Interfund TOTALEndingYear Balance Increment IncrementProceeds REVENUESProjects PaymentsTransfers EXPENDITURES Balance[1] [2][3][4][5][6][7][8][9A][9B] [10][11][12][13]FY16 (28,621) 533,105 282,683 ‐ 815,788 ‐ ‐ (562,237) (47,500) (117,513) (60,000) (787,250) (83) FY17(83) 533,105 ‐ 130,400 200,000 863,505 ‐ ‐ (677,901) (47,500) (40,000) (60,000) (825,401) 38,020 FY18 38,020 533,105 ‐ 50,000 3,800,000 4,383,105 (182,830) (3,893,566) (46,500) (200,000) (60,000) (4,382,896) 38,229 FY19 38,229 586,416 ‐ 50,000 ‐ 636,416 ‐ (155,600) (340,153) (46,500) (20,000) (60,000) (622,253) 52,391 FY20 52,391 586,416 123,847 50,000 ‐ 760,263 ‐ (155,600) (224,895) (46,500) (20,000) (66,000) (512,995) 299,659 FY21 299,659 586,416 123,847 50,000 ‐ 760,263 ‐ (575,600) (140,559) (20,000) (66,000) (802,159) 257,762 FY22 257,762 645,057 134,916 50,000 ‐ 829,973 ‐ (578,800) (56,224) ‐ (20,000) (66,000) (721,024) 366,712 FY23 366,712 645,057 134,916 50,000 ‐ 829,973 ‐ (576,200) ‐ ‐ (20,000) (72,600) (668,800) 527,885 FY24 527,885 645,057 134,916 50,000 ‐ 829,973 (578,000) ‐ ‐ (20,000) (72,600) (670,600) 687,258 FY25 687,258 709,563 146,836 50,000 ‐ 906,399 ‐ (579,000) ‐ ‐ (20,000) (72,600) (671,600) 922,057 FY26 922,057 709,563 146,836 50,000 ‐ 906,399 ‐ (579,000) ‐ ‐ (20,000) (79,860) (678,860) 1,149,595 FY27 1,149,595 709,563 146,836 50,000 ‐ 906,399 (578,600) ‐ ‐ (20,000) (79,860) (678,460) 1,377,534 FY281,377,534 780,519 159,673 50,000 ‐ 990,192 (577,200) ‐ ‐ (20,000) (79,860) (677,060) 1,690,666 FY29TOTAL x8,202,940$ 1,252,623$ 963,083$ 4,000,000$ 14,418,646$ ‐$ (5,116,430)$ (5,895,535)$ (234,500)$ (557,513)$ (895,380)$ (12,699,359)$ (BEGINNING BALANCEREVENUESEXPENDITURES[Column 2] FY16 uses audited numbers from CAFREconomicDevelopmentExpenditures[column 8] Shows Debt Service payment for two bond issues.[Column 9A] Shows development agreement costs for 415 Howard and 130 Chicago as well as construction costs for Howard Street Theater[column 10) Shows tax expenses and payoff of loan to Economic Development/General Fund.[Column 11] Transfers to the general fund are for TIF administrative costs and are from the 2017 Budget. Transfers beyond FY17 are assumed to increase by the baseline increment level change..[Column 9B] shows loan repayment back to Economic Development/General Fund which ends in 2018 with sale of land.[Column 4] Development Increment is shown in column E/(4) per developer calculation and assuming same triennial increase thereafter.[Column 6] bond Proceeds assume $1.7 million for Howard Street Theaer and $2.3 million for 130 Chicago[Column 7] Shows hypothetical public improvement projects such as streetscape.[Column 3] Baseline increment projections assume that no new projects are developed in the TIF district and that increment only grows by 10% for triennial reassessment.(Column 5) Misc Revenue includes rent and interest incomeGlobal TIF AnalysisCity of EvanstonMEECH GroupJune 6, 2011Page 11294 of 471
DEVELOPMENT BUDGET AND PROFORMA
126-130 Chicago Ave
Zoning and Development Potential
Total Site Size 25,935 sf Include City of Evanston Parking Lot YES
Square Footage of City Lot 10,123 sf
Public Metered/Permit Spaces 23
Assumed B3 Zoning for Combined Site:
Key Zoning Metrics
Min Lot Size per Dwelling Unit 400 64.84 Max units
Max Building Height 85 feet 8.0 stories at:1st 14.0 feet
84.70 feet Upper 10.1 feet
FAR 3.0 77,805 total sf max
Setbacks
Front None
Interior Side (abutting)15 feet
Rear (abutting)10 feet
Parking 1.25 spaces 1BR Size of Surface Spaces
1.50 spaces 2BR 157 sf
2.00 spaces 3BR with circ 1.65 X
Surface Parking Area Per Space 259 sf per space
Underground Parking Area Per Space 378 sf per space
Site FAR
Total Gross Area of Commercial and Apts 34,800 1.34 X
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Construction Budget 14-Jul-17
Summary of Program:
Underground Parking Garage Constructed?No
City Lot Acquisition with Requirement for Parking?No
Number of Apartment Units 24
Affordable Rental Units On-Site 9
Total Number of Parking Spots Constructed On-Site 30
Summary of Ground Floor/Site Allocation Estimates
City Grange Inside Retail Space 4,500 sf
City Grange Yard 7,000 sf
Market Retail for Rent - sf
Surface Parking/Circulation 7,800 sf 30.06 spaces
Other Site Functions/Support 3,000 sf
Total and % of Site 25,300 97.6%
City Grange (Social Enterprise):
Indoor
Garden Retail Space, Storage and Office 4,500 sf
Classrooms/Education included below in event space
Event Space (and classrooms)- NO "YES" or "NO"
Subtotal Indoor 4,500 sf
Outdoor
Plant Yard/Outdoor Selling 7,000 sf
Rooftop Selling Space - sf
Rooftop Event Space included above
Subtotal Outdoor 7,000 sf
TOTAL Space for City Grange 11,500
Underground Parking Full Site 25,935 sf
Underground Spaces Built?0 No "YES" or "NO"40 Underground Spaces
Underground Cost psf 90.00$
Surface Cost psf 15.00$
Surface Parking Total Surface Spaces in North Lot 30 30 OR 12
of these - allocated to City Grange:10
City Public Spots Required to be Provided 0 No Relocated on site or street from City Lot
Metered Spots to be Created on Chicago Ave 13 0 City Spots to be reserved on-site
On-Site Spots Allocated to City Grange 10 Plus meter spots on street and loading at north
Spots Available for Residential Reserved 20 0.83 per apartment
TOTAL PARKING CONSTRUCTED ON SITE 30 7,784 square feet
Apartments and Rent Schedule Total Units 24 Rent PSF Unit Increase Per Floor 0.02$ Starting with 2nd Floor
Base Affordable Unit Rent Income Lost from
Size (sf)Rent (psf)Rent/Mo Unit Count Affordable with Grant as Affordable at 80%Affordable Unit
2nd Floor:2BR 975 2.25$ 1,422$ 1 1 1,422$ 9,261$
2BR 975 2.25$ 2,194$ 1 1,422$ -$
1BR 800 2.35$ 1,880$ 1 1,185$ -$
1BR 800 2.35$ 1,185$ 1 1 1,185$ 8,340$
1BR 2.43$ -$ - 1,185$ -$
2BR 975 2.25$ 2,194$ 1 1,422$ -$
2BR 975 2.25$ 1,422$ 1 1 1,422$ 9,261$
1BR 2.25$ -$ - 1,185$ -$
3rd Floor:2BR 975 2.27$ 2,213$ 1 1,422$ -$
2BR 975 2.27$ 2,213$ 1 1,422$ -$
1BR 800 2.37$ 1,185$ 1 1 1,185$ 8,532$
1BR 800 2.37$ 1,185$ 1 1 1,185$ 8,532$
1BR - 2.45$ -$ - 1,185$ -$
2BR 975 2.27$ 2,213$ 1 1,422$ -$
2BR 975 2.27$ 2,213$ 1 1,422$ -$
1BR - 2.27$ -$ - 1,185$ -$
4th Floor:2BR 975 2.29$ 1,422$ 1 1 1,422$ 9,729$
2BR 975 2.29$ 1,422$ 1 1 1,422$ 9,729$
1BR 800 2.39$ 1,912$ 1 1,185$ -$
1BR 800 2.39$ 1,912$ 1 1,185$ -$
1BR - 2.47$ -$ - 1,185$ -$
2BR 975 2.29$ 2,233$ 1 1,422$ -$
2BR 975 2.29$ 2,233$ 1 1,422$ -$
1BR - 2.29$ -$ - 1,185$ -$
5th Floor:2BR 975 2.31$ 2,252$ 1 1,422$ -$
2BR 975 2.31$ 2,252$ 1 1,422$ -$
1BR 800 2.41$ 1,185$ 1 1 1,185$ 8,916$
1BR 800 2.41$ 1,928$ 1 1,185$ -$
1BR - 2.49$ -$ - 1,185$ -$
2BR 975 2.31$ 1,422$ 1 1 1,422$ 9,963$
2BR 975 2.31$ 2,252$ 1 1,422$ -$
1BR - 2.31$ -$ - 1,185$ -$
6th Floor:2BR 2.33$ -$ - 1,422$ -$
2BR 2.33$ -$ - 1,422$ -$
1BR 2.43$ -$ - 1,185$ -$
1BR 2.43$ -$ - 1,185$ -$
1BR 2.51$ -$ - 1,185$ -$
2BR 2.33$ -$ - 1,422$ -$
2BR 2.33$ -$ - 1,422$ -$
1BR 2.33$ -$ - 1,185$ -$
7th Floor:2BR 2.35$ -$ - 1,422$ -$
2BR 2.35$ -$ - 1,422$ -$
1BR 2.45$ -$ - 1,185$ -$
1BR 2.45$ -$ - 1,185$ -$
1BR 2.53$ -$ - 1,185$ -$
2BR 2.35$ -$ - 1,422$ -$
2BR 2.35$ -$ - 1,422$ -$
1BR 2.35$ -$ - 1,185$ -$
8th Floor:2BR 2.37$ -$ - 1,422$ -$
2BR 2.37$ -$ - 1,422$ -$
1BR 2.47$ -$ - 1,185$ -$
1BR 2.47$ -$ - 1,185$ -$
1BR 2.55$ -$ - 1,185$ -$
2BR 2.37$ -$ - 1,422$ -$
2BR 2.37$ -$ - 1,422$ -$
1BR 2.37$ -$ - 1,185$ -$
9th Floor:2BR - 2.39$ -$ - 1,422$ -$
2BR - 2.39$ -$ - 1,422$ -$
1BR - 2.49$ -$ - 1,185$ -$
1BR - 2.49$ -$ - 1,185$ -$
1BR - 2.57$ -$ - 1,185$ -$
2BR - 2.39$ -$ - 1,422$ -$
2BR - 2.39$ -$ - 1,422$ -$
1BR - 2.39$ -$ - 1,185$ -$
Gross and Averages 22,000 2.00$ 527,337$ 24 5 4 82,263
5,500 917 20.8%16.7%37.5%
Market Retail - If = 0 then assumed to be combined with City Grange total affordable units
Market Rent:30.00$ psf NET
Construction Costs
Cost PSF Cost
Land Acquisition - North Parcel 300,000$
Land Acquisition - City Lot 240,000$ 1.00$ w parking 240,000$ w/o pkg
Due Diligence and Closing Costs 75,000$
Environmental Studies and Remediation on 130 Chicago Ave 100,000$
Pioneer Estimate for City Lot Tank Removal and Remdiation 130,000$ Updated as per testing on Jun 9-12, 2017
Demolition of Existing Structure 60,000$
Sitework and Landscaping 75,000$
MWRD water retention solutions 175,000$ In addition to base costs for surface parking, garden yard and site work
Compliance with Green Bldg Ord and LEED 175,000$ FYI =6.60$ psf apt+retail
Additional Cost of Deep Foundation/Piers 100,000$ FYI =3.77$ psf apt+retail
Parking (Underground or Surface)Surface Only 90.00$ -$ #DIV/0!per space - sf
Parking (Underground or Surface)Additional Surface 15.00$ 116,758$ 3,892$ per space
City Grange (Developer Costs Only):
Freight Elevator to Parking Area -$ If Underground Parking -$
Outdoor Yard 7,000 15.00$ 105,000$ Surface, Drainage and Fencing
Indoor Garden Retail Space 4,500 80.00$ 360,000$ Warm Dark Shell - Tenant to Pay for Buildout
Event Space - 160.00$ -$ Basic Finish but with concrete slab floor and floor drains
2nd Fl Rooftop Space for City Grange - 35.00$ -$
Apartments (some items usually incl in Hard Costs)22,000 135.00$ 2,970,000$ 24 units 123,750$ per unit
Grossed Up SF for Common Areas/Corridors 8,300 135.00$ 1,120,500$ included in number for space sf 20.00%add-on
Building Rooftop Terrace for Amenity Space - 40.00$ -$ decking, elevator room and railings No
Market Retail - 155.00$ -$ Warm Dark Shell Plus TI and Commissions
Acquisition and Hard Costs 41,800 145.99$ 6,102,258.13$ 175.35$ psf apts+retail
159.84$ psf Total Hard Costs without land
Architecture, Structural, Mechanical 5.00%Hard Costs 262,863$
Civil Engineer 45,000$
General Contractor/Construction Management 6.00%Hard Costs 315,435$ 11.90$ psf apts+retail
General Conditions 6.00%Hard Costs 315,435$ 11.90$ psf apts+retail increased on 6.15.2017
Other Soft Costs (including loan interest)5.00%Hard Costs 262,863$
Development Fee to Harrington Brown 3.00%Total Budget 183,068$ reduced on 6.15.2017
Zoning Attorney (DLA Piper)55,000$
TIF/Incentives Consultant (Laube)35,000$
Contingency 5.00%Hard Costs 262,863$ Soft Costs 22%
Total Construction Cost 187.55$ 7,839,785.56$ 225.28$ psf apts+retail
TIF Eligible Costs
Land Acquisition 540,000$
Pre-Development Expenses and Due Diligence 75,000$
Environmental Remediation 230,000$
Sitework 250,000$
Professional and Legal Services 896,366$
Other Soft Costs and Financing Costs 262,863$
Total 2,254,229$ Proposed TIF 1,959,946$ Difference =294,283$
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City Grange Rent (Social Enterprise):SF Gross PSF Rent Per Year Subsidized Rent for Social Enterprise
Garden Retail Space 4,500 30.00$ 135,000$
Event Space - -$ -$ separate billing for building rooftop events
Yard Space 7,000 6.00$ 42,000$
Rooftop Garden Space - 10.00$ -$
Reserved Parking Spaces On Site 10 75.00$ 9,000$ plus potential customer use of new on-street parking meters
TOTAL 11,500 16.17$ 186,000$ 186,000$ for Garden Ctr Ops Only
Plus Separately Meter Water and Electric Use
Garden Center Projected Base Sales 2,000,000$ per year 9.3%of sales base estimate
Additional Rent:10.0%in execess of Base on Both Garden and Event Business (with an annual cap)
Example - If Sales Grow to:2,300,000$ Additional Rent = 30,000$ per year
City of Evanston Funds for Job Creation (via CDBG):
If Provided to City Grange Rather than Developer 30,000$ per FTE 10 300,000$ for Buildout
Additional Contractual Rent 6%18,000$ per year
Parking Income - Apt Reserved Spots 20 Spaces 150.00$ per month 3,000$ per month
Total Annual Gross Income:
City Grange 204,000$ Gross Base Rent (before % Rent) - including additional factor from Employment Grant
Apartments 527,337$ From Construction Budget Schedule
Affordable Housing Subsidy 20%of units 5 Units as Per Rent Schedule
Market Retail Net Income -$ Net Rent
Parking Income 36,000$
TOTAL 767,337$
Expenses:40%Total Expenses as % of Gross Income 305,640$
Property Taxes (Apt Est + Garden Center)105,300$ 135%Add on Factor from Apts Only for Total
Utilities, Maintenance, Other for Apts + Add On 200,340$ 125%Add on Factor from Apts Only for Total 160,272$
26.1%Total Non-Tax Expenses as % of Gross Income
Add: Tax/Op Recoveries from Retail Net Rent -$ 6.00$ psf on Mkt Retail
Total NOI 461,697$
Base Return on Cost 5.89%
Assumed Incentives Package:
Tenant Job Creation Grant from City/CDBG 300,000$ shown above
Property Tax Abatement -$ 0%
Annual Retail Sales Tax Rebate (Evanston portion)20,000$ 1%Assumes Tenant Pays this Amount as Extra Rent
Affordable Housing Grant 1,000,000$ 250,000$ per unit above Base Requirement (per City requested per unit amount of 6.14.17)
TIF Funding - In-PINs and Area-Wide 1,959,946$ 25.0%of Construction Budget - Max of:3,200,000$ OR 25%
Other Economic Development Subsidy -$ City request of 6.14.17 to limit this to:500,000$
City Coverage of Environmental on City Lot 130,000$
Assuming Package of Incentives from Above:
Post Incentives NOI 481,697$
Post Incentives Construction Cost 4,749,839$
Post Incentives Return on Cost 10.1%
Upside Scenario with % Rent:
Percentage Rent Potential 30,000$ NOI
New Grossed Up NOI 511,697$
Total Net Return on Cost with % Rent 10.77%Target Market Return 12.00%
Remaining "Gap" to Achieve Market Return 485,698$
Any Remaining Financial Gap will attempt to be made up through creative construction financing and/or equty at below market rates to support the Social Enterprise and Afffordable Housing
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Apartment Operating Expenses
Annual Stabilized Per SF
Per Unit Expenses Apts
Administrative 350$ 8,400$ 0.38$
Payroll & Benefits 1,500$ 36,000$ 1.64$
Repairs & Maintenance 400$ 9,600$ 0.44$
Contract Services 500$ 12,000$ 0.55$
Marketing 300$ 7,200$ 0.33$
Turnover/Make Ready 250$ 6,000$ 0.27$
Utilities 1,700$ 40,800$ 1.85$
Insurance 400$ 9,600$ 0.44$
Property Management Fees 1,087$ 26,088$ 1.19$
Property Tax 3,250$ 78,000$ 3.55$
Accounting/Legal 191$ 4,584$ 0.21$
Asset Management -$ -$ -$
Total Expenses 9,928$ 238,272$ 10.83$
Monthly 827.33$ 19,856$ 0.90$
Non-Tax Operating Expenses 556.50$ 160,272$ 7.29$
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Harrington Brown
Evanston Deal
Bond Value
Included in City GO Bond
Issued Up-front
Amortized Until 2028
Value of Bonding Capacity (3.5%)$2,078,264
DRAFT Laube Companies
Taxable Note Summary
Table 1
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Harrington Brown
Evanston Deal
Cash Flow Schedule
Collection Year Project Increment Area-Wide Pledged Total Pledged
2017 0$ 0$ 0$
2018 0$ 0$ 0$
2019 0$ 125,386$ 125,386$
2020 123,847$ 125,386$ 249,232$
2021 123,847$ 125,386$ 249,232$
2022 134,916$ 135,028$ 269,944$
2023 134,916$ 135,028$ 269,944$
2024 134,916$ 135,028$ 269,944$
2025 146,836$ 145,411$ 292,247$
2026 146,836$ 145,411$ 292,247$
2027 146,836$ 145,411$ 292,247$
2028 159,673$ 156,594$ 316,266$
Total 1,252,622$ 1,374,068$ 2,626,690$
NPV (6.5%) 806,674$ 915,953$ 1,722,627$
DRAFT Laube Companies
Cash Flow Summary
Table 2
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Harrington Brown
Evanston Deal
Area-Wide Underwriting
Annual Area-Wide Cash Flow 525,452$
Annual Expenses
City Admin 60,000$
Annual City Loan Repayment 47,500$
Net Annual Unencumbered Increment 417,952$
Percentage Pledged 30%
Amount Pledged to Project 125,386$
DRAFT Laube Companies
Area-Wide Underwriting
Table 3
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Harrington BrownEvanston DealIncremental Property Taxes2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028Total Estimated FMV522,000$ 522,000$ 562,137$ 562,137$ 562,137$ 605,360$ 605,360$ 605,360$ 651,906$ 651,906$ Commercial Assessment Rate25% 25% 25% 25% 25% 25% 25% 25% 25% 25% 25% 25%Estimated Assessed Value of Commercial -$ -$ 130,500$ 130,500$ 140,534$ 140,534$ 140,534$ 151,340$ 151,340$ 151,340$ 162,977$ 162,977$ Total Estimated FMV of Residential4,064,000$ 4,064,000$ 4,376,484$ 4,376,484$ 4,376,484$ 4,712,994$ 4,712,994$ 4,712,994$ 5,075,379$ 5,075,379$ Residential Assessment Rate10% 10% 10% 10% 10% 10% 10% 10% 10% 10% 10% 10%Estimated Assessed Value of Residential -$ -$ 406,400$ 406,400$ 437,648$ 437,648$ 437,648$ 471,299$ 471,299$ 471,299$ 507,538$ 507,538$ Total Assessed Value of the Project -$ -$ 536,900$ 536,900$ 578,183$ 578,183$ 578,183$ 622,639$ 622,639$ 622,639$ 670,515$ 670,515$ Equalization Factor2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 Estimated Total EAV of Project Improvements -$ -$ 1,432,718$ 1,432,718$ 1,542,880$ 1,542,880$ 1,542,880$ 1,661,513$ 1,661,513$ 1,661,513$ 1,789,268$ 1,789,268$ Less: Base EAV200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ Incremental EAV0$ 0$ 1,232,551$ 1,232,551$ 1,342,713$ 1,342,713$ 1,342,713$ 1,461,346$ 1,461,346$ 1,461,346$ 1,589,101$ 1,589,101$ Property Tax Rate10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%Estimated Incremental Property Taxes (1)0$ 0$ 0$ 123,847$ 123,847$ 134,916$ 134,916$ 134,916$ 146,836$ 146,836$ 146,836$ 159,673$ (1) A one-year lag from assessment to collection is assumed.Laube CompaniesTIF ProjectionsTable 4302 of 471
Laube Capital Advisors, LLC Assumptions
Table 3
Harrington Brown
Evanston Deal
Assumptions
Estimated Fair Market Value ("FMV")
Commercial Square Footage Avg. Rent PSF Annual Rent
Retail Space 4,000 29.00$ 116,000$
-$
Total 4,000 116,000$
Capitalization Rate 10%
Estimated True FMV (Income Cap Approach)1,160,000$
Discount Factor 55.0%
Estimated FMV for Purposes of Cook County Assessor 522,000$
Estimated Taxes Per Square Foot 8.75$
Floor Square Feet Rent Per Square Foot Annual Rent
2nd Floor: 2BR 975 2.25$ 26,325$ 1
2BR 975 2.25$ 26,325$ 2
1BR 800 2.35$ 22,560$ 3
1BR 800 2.35$ 22,560$ 4
2BR 975 2.25$ 26,325$ 5
2BR 975 2.25$ 26,325$ 6
3rd Floor: 2BR 975 2.27$ 26,559$ 7
2BR 975 2.27$ 26,559$ 8
1BR 800 2.37$ 22,752$ 9
1BR 800 2.37$ 22,752$ 10
2BR 975 2.27$ 26,559$ 11
2BR 975 2.27$ 26,559$ 12
4th Floor: 2BR 975 2.29$ 26,793$ 13
2BR 975 2.29$ 26,793$ 14
1BR 800 2.39$ 22,944$ 15
1BR 800 2.39$ 22,944$ 16
2BR 975 2.29$ 26,793$ 17
2BR 975 2.29$ 26,793$ 18
5th Floor: 2BR 975 2.31$ 27,027$ 19
2BR 975 2.31$ 27,027$ 20
1BR 800 2.41$ 23,136$ 21
1BR 800 2.41$ 23,136$ 22
2BR 975 2.31$ 27,027$ 23
2BR 975 2.31$ 27,027$ 24
Total 609,600$
Estimated Operating Expenses (40%)243,840$
Estimated NOI 365,760$
Capitaliztion Rate 9%
Capitalzied Value 4,064,000$
Discount Factor 0%
Estimated FMV for Purposes of Cook County Assessor 4,064,000$
Estimated Taxes Per Unit 4,540$
Residential Assessment Rate 10%
Commercial Assessment Rate 25%
Cook County Equalization Factor
2015 2.6685
Property Tax Rate 2015 10.048%
(Tax Code 17028)
Annual Reassessment Growth Factor 2.5%
Compounded for Triennial Reassessment Cycle - Cook County 7.69%
Laube Companies
Assumptions
Table 5303 of 471
Harrington Brown
Evanston Deal
Estimated Base EAV
Estimated Base EAV
11-30-212-004 83,628$
11-30-212-005 49,541$
11-30-212-006 66,998$
Total Estimated Base EAV 200,167$
Laube Companies
Base EAV
Table 6
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Harrington Brown
Evanston Deal
Bond Value
Included in City GO Bond
Issued Up-front
Amortized Until 2028
Value of Bonding Capacity (3.5%)$2,067,236
DRAFT Laube Companies
Taxable Note Summary
Table 1
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Harrington Brown
Evanston Deal
Cash Flow Schedule
Collection Year Project Increment Area-Wide Pledged Total Pledged
2017 0$ 0$ 0$
2018 0$ 0$ 0$
2019 0$ 156,732$ 156,732$
2020 87,342$ 156,732$ 244,074$
2021 87,342$ 156,732$ 244,074$
2022 95,605$ 168,785$ 264,389$
2023 95,605$ 168,785$ 264,389$
2024 95,605$ 168,785$ 264,389$
2025 104,502$ 181,764$ 286,266$
2026 104,502$ 181,764$ 286,266$
2027 104,502$ 181,764$ 286,266$
2028 114,084$ 195,742$ 309,826$
Total 889,089$ 1,717,585$ 2,606,673$
NPV (6.5%) 572,193$ 1,144,942$ 1,717,135$
DRAFT Laube Companies
Cash Flow Summary
Table 2
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Harrington Brown
Evanston Deal
Area-Wide Underwriting
Annual Area-Wide Cash Flow 525,452$
Annual Expenses
City Admin 60,000$
Annual City Loan Repayment 47,500$
Net Annual Unencumbered Increment 417,952$
Percentage Pledged 37.5%
Amount Pledged to Project 156,732$
DRAFT Laube Companies
Area-Wide Underwriting
Table 3
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Harrington BrownEvanston DealIncremental Property Taxes2017 2018 2019202020212022202320242025202620272028Total Estimated FMV522,000$ 522,000$ 562,137$ 562,137$ 562,137$ 605,360$ 605,360$ 605,360$ 651,906$ 651,906$ Commercial Assessment Rate25%25%25%25%25%25%25%25%25%25%25%25%Estimated Assessed Value of Commercial-$ -$ 130,500$ 130,500$ 140,534$ 140,534$ 140,534$ 151,340$ 151,340$ 151,340$ 162,977$ 162,977$ Total Estimated FMV of Residential2,702,560$ 2,702,560$ 2,910,362$ 2,910,362$ 2,910,362$ 3,134,141$ 3,134,141$ 3,134,141$ 3,375,127$ 3,375,127$ Residential Assessment Rate10%10%10%10%10%10%10%10%10%10%10%10%Estimated Assessed Value of Residential-$ -$ 270,256$ 270,256$ 291,036$ 291,036$ 291,036$ 313,414$ 313,414$ 313,414$ 337,513$ 337,513$ Total Assessed Value of the Project-$ -$ 400,756$ 400,756$ 431,570$ 431,570$ 431,570$ 464,754$ 464,754$ 464,754$ 500,489$ 500,489$ Equalization Factor2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 2.6685 Estimated Total EAV of Project Improvements-$ -$ 1,069,417$ 1,069,417$ 1,151,646$ 1,151,646$ 1,151,646$ 1,240,196$ 1,240,196$ 1,240,196$ 1,335,556$ 1,335,556$ Less: Base EAV200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ Incremental EAV0$ 0$ 869,251$ 869,251$ 951,479$ 951,479$ 951,479$ 1,040,029$ 1,040,029$ 1,040,029$ 1,135,389$ 1,135,389$ Property Tax Rate10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%10.048%Estimated Incremental Property Taxes (1)0$ 0$ 0$ 87,342$ 87,342$ 95,605$ 95,605$ 95,605$ 104,502$ 104,502$ 104,502$ 114,084$ (1) A one-year lag from assessment to collection is assumed.Laube CompaniesTIF ProjectionsTable 4308 of 471
Laube Capital Advisors, LLC Assumptions
Table 3
Harrington Brown
Evanston Deal
Assumptions
Estimated Fair Market Value ("FMV")
Commercial Square Footage Avg. Rent PSF Annual Rent
Retail Space 4,000 29.00$ 116,000$
-$
Total 4,000 116,000$
Capitalization Rate 10%
Estimated True FMV (Income Cap Approach)1,160,000$
Discount Factor 55.0%
Estimated FMV for Purposes of Cook County Assessor 522,000$
Estimated Taxes Per Square Foot 8.75$
Floor Square Feet Rent Per Square Foot Annual Rent
2nd Floor: 2BR 975 2.25$ 26,325$ 1
2BR 975 2.25$ 26,325$ 2
1BR 800 2.35$ 22,560$ 3
1BR 800 2.35$ 22,560$ 4
2BR 975 2.25$ 26,325$ 5
2BR 975 2.25$ 26,325$ 6
3rd Floor: 2BR 975 2.27$ 26,559$ 7
2BR 975 2.27$ 26,559$ 8
1BR 800 2.37$ 22,752$ 9
1BR 800 2.37$ 22,752$ 10
2BR 975 2.27$ 26,559$ 11
2BR 975 2.27$ 26,559$ 12
4th Floor: 2BR 975 2.29$ 26,793$ 13
2BR 975 2.29$ 26,793$ 14
1BR 800 2.39$ 22,944$ 15
1BR 800 2.39$ 22,944$ 16
2BR 975 2.29$ 26,793$ 17
2BR 975 2.29$ 26,793$ 18
5th Floor: 2BR 975 2.31$ 27,027$ 19
2BR 975 2.31$ 27,027$ 20
1BR 800 2.41$ 23,136$ 21
1BR 800 2.41$ 23,136$ 22
2BR 975 2.31$ 27,027$ 23
2BR 975 2.31$ 27,027$ 24
Total 609,600$
Estimated Operating Expenses (40%)243,840$
Estimated NOI 365,760$
Capitaliztion Rate 9%
Capitalzied Value 4,064,000$
Discount Factor 33.5%
Estimated FMV for Purposes of Cook County Assessor 2,702,560$
Estimated Taxes Per Unit 3,019$
Residential Assessment Rate 10%
Commercial Assessment Rate 25%
Cook County Equalization Factor
2015 2.6685
Property Tax Rate 2015 10.048%
(Tax Code 17028)
Annual Reassessment Growth Factor 2.5%
Compounded for Triennial Reassessment Cycle - Cook County 7.69%
Laube Companies
Assumptions
Table 5309 of 471
Harrington Brown
Evanston Deal
Estimated Base EAV
Estimated Base EAV
11-30-212-004 83,628$
11-30-212-005 49,541$
11-30-212-006 66,998$
Total Estimated Base EAV 200,167$
Laube Companies
Base EAV
Table 6
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David R. Brown
Harrington Brown, LLC
HELLO
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•Collaborative effort to create a destination at the Gateway to Evanston
•Harrington Brown looks to facilitate unique projects that promote the
best principles of good urban planning
•This proposal is not about a typical mixed use development
•Harrington Brown was brought in by Peterson Garden Project with an Idea
•Status of Property Acquisition, Design and Feasibility
NW corner of Howard & Chicago
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1.Attract City Grange as a sustainable and successful destination business
2.Incorporate affordable rental apartments on-site
3.Clean up and beautify a long underutilized and troubled site
4.Allow the destination to create positive energy, jobs and tax revenue
5.Incorporate City metered parking spots with higher parking revenue
We hope to emphasize the following benefits:
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LaManda Joy
Founder, Peterson Garden Project
HELLO
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The quick version of this story…
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Before
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After
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Unused
Urban
Land
Montrose Green Stars Garden
Global Garden Vedgewater
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Pop-up
Victory
Gardens
Montrose Green Stars Garden
Global Garden Vedgewater
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Montrose Green
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Long-term gardeners vs. long-term gardens…
The Garden Minute
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•Thirteen Pop-up Victory Gardens, six active
•Almost 4,000 gardeners annually
•1,500 volunteers
•Donation program è #10,000
•Year -round educational program
•Community Cooking School
PGP’s slice of the gardening public
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THE NEXT
TRANSFORMATION…
NW Corner of
Howard &
Chicago
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The nation’s first education-based,
organic garden & lifestyle center
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Welcome to City Grange —A social enterprise
reimagining the traditional garden center
model to promote social justice, the good food
movement and the environment by selling
the right organic and local products, rethinking
the supply chain, creating jobs and, most
importantly, ensuring customer success
through education.”
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•$35B industry
•75% of American households garden
•That number is increasing annually (7% in 2015)
•18-34 year olds are driving Independent Garden Centers to evolve… or not
•Internet sales show the highest growth of any sales channel –2B+
•Veggies, fruit trees, berries and herbs show the fastest growth in the
Independent Garden Center marketplace yet traditional IGCs are slow to
react to this potential
•$28M opportunity within a 3-mile radius of 130 Chicago Ave according to a
recent (2014) market study
2016 Gardening Industry Overview
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More than a typical mixed use development…
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Curated Retail
The best organic and local
products at reasonable price
points to make a new learner’s
experience positive and
successful. A curated
approach helps ease the
selection process. And
highlighting local and family
producers supports the larger
food movement, too.
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Education at
Every Turn
Classroom and hands-on
learning opportunities at
times when participants are
interested.
Buying a seedling?
Let us show you how to plant
it properly.
Interested in homesteading?
Let us show you how so your
purchase, and experience, are
positive and long-lasting.
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Café & Community
Spaces
Connections to like-minded
individuals creates
conversation, makes
neighborhoods stronger and
develops a sense of unity.
City Grange will do this from a
consumer facing perspective
and our socially minded
supporting infrastructure –job
training, certification, etc. –
provides actionable models
for other organizations in
Evanston and beyond while
making a difference for our
communities.
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Demonstration
Gardens
Think you can’t grow food on
your __________ (balcony,
porch, concrete slab, hell trip,
etc.) our demo gardens help
visitors learn how to maximize
food production in urban
environments and provide the
education and resources to
ensure success.
But we’re not stopping with
just food growing… native,
pollinator friendly, City Fruit
and other beneficial gardening
methods will be demonstrated
and encouraged.
Everything we do —from
curriculum to products —will
be 100% organic.
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Reuse Ethos
We don’t want to be the type
of retail experience that
creates more junk to clog up
landfills. Our environment and
purchasing philosophy will
support reduce, reuse and
recycle as much as possible.
From reusing rainwater to
recycling garden plastic, we’ll
provide ways our community
can also take action in this
important arena.
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Putting the Social in Social Enterprise
An outgrowth of our
industry training is job
opportunities for at
risk youth and
veterans. Everyone is
better off when
everyone is better off
and job opportunities
are the best way to
impact the
neighborhoods City
Grange touches.
SMALL FARMERS INDUSTRY TRAINING SUPPORTING NFPS LOCAL CRAFTSPEOPLE JOB CREATION
We value garden
focused NFP
organizations because
City Grange was born
out of one. Our long
term goal is to create
a model that works in
any city to support –
and accelerate –the
food growing mission
of partner NFPs.
The garden industry is
stable and growing.
And if we are truly
going to teach
everyone to grow
their own food, there
needs to be more
educated food
gardeners out there.
By engineering our
supply chain to work
with small farmers we
are creating a
consistent source of
income to help their
operations grow.
And further the local,
good food movement
in the process.
Local and American
Made matter and
we’ll work with local
artisans, crafts people
and food producers to
highlight their
products whenever
possible. This not only
provides a unique
product line but
creates a robust local
economy.
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THANK YOU &
WELCOME TO
CITY GRANGE
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THANK YOU Questions?
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WORKING DRAFT‐FOR DISCUSSION PURPOSES ONLY‐130 Chicago High Increment ProjectionCash Flow Projections: Growth ScenarioTIF #5 ‐ Howard/RidgeDRAFTDRAFTDRAFTDRAFTDRAFTDRAFTFUND RECAPCapital DebtMisc Fiscal Beginning Baseline Potential Misc Revenue Bond TOTALImprovements ServiceExpenses Interfund TOTALEndingYear Balance Increment IncrementProceeds REVENUESProjects PaymentsTransfers EXPENDITURES Balance[1] [2][3][4][5][6][7][8][9A][9B] [10][11][12][13]FY16 (28,621) 533,105 282,683 ‐ 815,788 ‐ ‐ (562,237) (47,500) (117,513) (60,000) (787,250) (83) FY17(83) 533,105 ‐ 130,400 200,000 863,505 ‐ ‐ (677,901) (47,500) (40,000) (60,000) (825,401) 38,020 FY18 38,020 533,105 ‐ 50,000 3,800,000 4,383,105 (182,830) (3,893,566) (46,500) (200,000) (60,000) (4,382,896) 38,229 FY19 38,229 586,416 ‐ 50,000 ‐ 636,416 ‐ (155,600) (340,153) (46,500) (20,000) (60,000) (622,253) 52,391 FY20 52,391 586,416 123,847 50,000 ‐ 760,263 ‐ (155,600) (224,895) (46,500) (20,000) (66,000) (512,995) 299,659 FY21 299,659 586,416 123,847 50,000 ‐ 760,263 ‐ (575,600) (140,559) (20,000) (66,000) (802,159) 257,762 FY22 257,762 645,057 134,916 50,000 ‐ 829,973 ‐ (578,800) (56,224) ‐ (20,000) (66,000) (721,024) 366,712 FY23 366,712 645,057 134,916 50,000 ‐ 829,973 ‐ (576,200) ‐ ‐ (20,000) (72,600) (668,800) 527,885 FY24 527,885 645,057 134,916 50,000 ‐ 829,973 (578,000) ‐ ‐ (20,000) (72,600) (670,600) 687,258 FY25 687,258 709,563 146,836 50,000 ‐ 906,399 ‐ (579,000) ‐ ‐ (20,000) (72,600) (671,600) 922,057 FY26 922,057 709,563 146,836 50,000 ‐ 906,399 ‐ (579,000) ‐ ‐ (20,000) (79,860) (678,860) 1,149,595 FY27 1,149,595 709,563 146,836 50,000 ‐ 906,399 (578,600) ‐ ‐ (20,000) (79,860) (678,460) 1,377,534 FY281,377,534 780,519 159,673 50,000 ‐ 990,192 (577,200) ‐ ‐ (20,000) (79,860) (677,060) 1,690,666 FY29TOTAL x8,202,940$ 1,252,623$ 963,083$ 4,000,000$ 14,418,646$ ‐$ (5,116,430)$ (5,895,535)$ (234,500)$ (557,513)$ (895,380)$ (12,699,359)$ ((Column 5) Misc Revenue includes rent and interest income[column 10) Shows tax expenses and payoff of loan to Economic Development/General Fund.[Column 11] Transfers to the general fund are for TIF administrative costs and are from the 2017 Budget. Transfers beyond FY17 are assumed to increase by the baseline increment level change..[Column 9B] shows loan repayment back to Economic Development/General Fund which ends in 2018 with sale of land.[Column 4] Development Increment is shown in column E/(4) per developer calculation and assuming same triennial increase thereafter.[Column 6] bond Proceeds assume $1.7 million for Howard Street Theaer and $2.3 million for 130 Chicago[Column 7] Shows hypothetical public improvement projects such as streetscape.[Column 3] Baseline increment projections assume that no new projects are developed in the TIF district and that increment only grows by 10% for triennial reassessment.BEGINNING BALANCEREVENUESEXPENDITURES[Column 2] FY16 uses audited numbers from CAFREconomicDevelopmentExpenditures[column 8] Shows Debt Service payment for two bond issues.[Column 9A] Shows development agreement costs for 415 Howard and 130 Chicago as well as construction costs for Howard Street TheaterGlobal TIF AnalysisCity of EvanstonMEECH GroupJune 6, 2011Page 11345 of 471
For City Council meeting of July 24, 2017 Item A7
Ordinance 67-O-17: Authorization to Negotiate the Sale of 100 Chicago Avenue
For Introduction & Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Martin Lyons, Assistant City Manager
Paul Zalmezak, Economic Development Division Manager
Subject: Ordinance 67-O-17, Authorizing City Manager to Negotiate with
Harrington Brown LLC for the Sale of City-Owned Real Property Located
at 100 Chicago Avenue
Date: July 19, 2017
Recommended Action:
Staff recommends approval of Ordinance 67-O-17, “Authorizing the City Manager to
Negotiate with Harrington Brown, LLC for the Sale of City-Owned Real Property
Located at 100 Chicago Avenue, Evanston, Illinois.” The sale of City-owned real
property is a two-step process; an ordinance must be adopted to authorize the City
Manager to negotiate the sale of property followed by an ordinance at a later date that
authorizes the City Manager to execute a sales contract that memorializes said
negotiations. A two-thirds majority of City Council is required to adopt Ordinance 67-O-
17. Suspension of the Rules is requested for introduction and adoption by City Council
on July 24, 2017.
Livability Benefit:
Built Environment: Support Affordable Housing
Economy & Jobs: Expand job opportunities
Funding Source:
Not applicable.
Summary:
Harrington Brown, LLC is under contract to purchase the land adjacent to 100 Chicago
Avenue at 126-132 Chicago Avenue from the long-time property owner and is in the
process of concluding physical, environmental and financial due diligence. As the site
was previously used as an auto body repair shop and gas station, there are anticipated
several environmental contamination issues that need to be addressed. A picture of the
property is provided to aid in your review of the current conditions of 128-132 Chicago
Avenue. Harrington Brown has a deadline of August 1, 2017 to execute the contract
Memorandum
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due to the existence of a tax buyer lien and Cook County second installment tax
payment due date.
The proposed project at 130 Chicago Avenue is a collaborative effort between LaManda
Joy, Founder of the non-profit organization, Peterson Garden Project (“PGP”) and David
Brown, President of Harrington Brown LLC. Mr. Brown reports this mixed-use
development will create the nation's first education-based home and garden lifestyle
center and retail space and ultimately serve as a new gateway to Evanston, on a
challenging site for redevelopment located between Chicago Avenue and the Union
Pacific North line at the northwest corner of Howard Street and Chicago Avenue. A site
plan is attached.
The five-story proposed project would include:
• 24 units Total
• Nine affordable units at 80% Area Median Income (five required, four additional
with city funding)
• 4,500 sq. ft. retail (garden center)
• 7,500 sq. ft. open space/yard (urban gardening)
• Surface parking to north with 30 +/- spaces
• May seek additional 13 spaces on Chicago Avenue (metered if desired)
To accommodate the development, Harrington Brown would like to include the
approximately 10,000 square foot city-owned parking lot at 100 Chicago Avenue (Lot
53) and purchase it from the City for $240,000, the appraised value. This requires a
separate City Council action. Attached is a map that outlines the parcels for the
development. An environmental assessment of the City property was performed in
June 2017 and there are two underground storage tanks on the property that would
require removal and soil contamination remediation. The environmental remediation
costs are estimated to be between $90,000 - $130,000. Staff is proposing a credit of
$110,000 for remediation of these conditions. A copy of a preliminary environmental
assessment is attached.
Ordinance 67-O-17 authorizes the City Manager to negotiate the sale of 100 Chicago
Avenue to Harrington Brown, LLC. Mr. David Brown is in the process of creating a
separate LLC that will purchase the property.
In accordance with City Code, public notice of the City’s intent to sell 100 Chicago
Avenue will be published on July 27, 2017 in the Evanston Review (Pioneer Press).
Public notice of the sale is required to be published at least once in a daily or weekly
newspaper in general circulation in the City. The public notice must be published not
less than 15 days and no more than 30 days prior to the date by which the City will
consider the adoption of the ordinance for the sale of the property. A subsequent
ordinance to be introduced at the August 14, 2017 meeting will contemplate authorizing
the City Manager to execute the negotiated sales contract to sell the property to
Harrington Brown, LLC.
347 of 471
Background:
Additional detail and project summary can be found in Resolution 64-R-17 also
presented to City Council on July 24, 2017.
The property adjacent to the city owned lot, 130 Chicago Avenue, is composed of three
tax parcels. There was a tax lien on the middle of the three PINs Harrington Brown has
under contract. With the recent purchase contract, the seller had the tax lien redeemed
in exchange for Harrington Brown closing on the purchase no later than August 1. In
addition, there is at least one other tax lien purchase outstanding on another tax parcel
and Harrington Brown’s contract amendment provides that this is cleared up out of
sales proceeds if the project closes Aug 1. Steve Brown owns the property as Chicago
Ave Evanston, LLC.
Attachments:
-Ordinance 67-O-17
-Environmental Assessment Communication
-Picture and Map of Subject Parcels
348 of 471
7/10/2017
67-O-17
AN ORDINANCE
Authorizing the City Manager to Negotiate the Sale of City-Owned
Real Property Located at 100 Chicago Avenue
WHEREAS, the City of Evanston owns certain real property legally described
on Exhibit A and with a real property address of 100 Chicago Avenue (“Subject Property”);
and
WHEREAS, the Subject Property is currently utilized by the City as a surface
permit parking lot with 20 spaces utilized by commuters and residents of the area; and
WHEREAS, the Subject Property is at the corner of Chicago and Howard
Street, providing an entrance to the City and an underutilized parcel as a surface parking
lot; and
WHEREAS, Harrington Brown, LLC, an Illinois limited liability company is
already under contract to purchase property directly north of the Subject Property from a
different land owner, and seeks to purchase this property to assemble parcels for a
potential mixed use development on the two properties; and
WHEREAS, the City Council has determined that the Subject Property is not
necessary to City operations and continuing to own the Subject Property is no longer in the
City’s best interests,
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The City Manager is hereby authorized and directed to
negotiate with all interested purchasers for the sale of the City’s interests in the real estate
349 of 471
67-O-17
~2~
legally described in Exhibit A, attached hereto and incorporated herein by reference, with a
real property address of 100 Chicago Avenue, Evanston, Illinois.
SECTION 2: The City Manager is directed to set the sale price for the Subject
Property at Two Hundred Forty Thousand Dollars ($240,000).
SECTION 3: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City
Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the
elected Aldermen is required to accept the recommendation of the City Manager on the
negotiation authorized herein. The City reserves the right to reject any and all negotiations.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: This ordinance shall be in full force and effect from and after its
passage, approval, and publication in the manner provided by law.
SECTION 6: If any provision of this Ordinance or application thereof to any
person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall
not affect other provisions or applications of this Ordinance that can be given effect
without the invalid application or provision, and each invalid application of this Ordinance
is severable.
SECTION 7: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as provided by
the Illinois Compiled Statutes and the courts of the State of Illinois.
350 of 471
67-O-17
~3~
Ayes: ______________
Nays: ______________
Introduced:_________________, 2017
Adopted:___________________, 201 7
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
351 of 471
67-O-17
~4~
EXHIBIT A
LEGAL DESCRIPTION
PART OF THE SOUTH 6.25 CHAINS OF THE NROTH EAST ¼ OF SECTION 30,
TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN,
DESCRIBED AS FOLLOWS: COMMENCING AT THE INTERSECTION OF THE NORTH
LINE OF HOWARD STREET, WITH THE EAST LINE OF THE RIGHT OF WAY OF THE
CHICAGO AND NORTHWESTERN RAILROAD RUNNING THENCE EAST ALONG THE
NORTH LINE OF HOWARD STREET TO ITS INTERSECTION WITH THE WEST LINE
OF NORTH CLARK STREET (FORMERLY CHICAGO AVENUE) THENCE NORTHERLY
ALONG THE WEST LINE OF SAID CLARK STREET 100 FEET, THENCE WEST
PARALLEL WITH THE NORTH LINE OF HOWARD AVENUE TO THE EAST LINE OF
THE RIGHT OF WAY OF CHICAGO AND NORTHWESTERN RAILROAD, THENCE
SOUTHERLY ALONG SAID RIGHT OF WAY LINE 100 FEET MORE OF LESS TO THE
POINT OF BEGINNING. PARCEL 2: THE NORTH 50 FEET OF THE SOUTH 150 FEET
OF THAT PART OF THE SOUTH 6.25 CHAINS, LYING WEST OF THE WEST LINE OF
CHICAGO AVENUE EAST OF THE EAST LINE OF CHICAGO AND NORTHWESTERN
RAILROAD AND NORTH OF THE NORTHLINE OF HOWARD STREET OF THE NORTH
EAST 1/4 OF SECTION30, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD
PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
Real property address: 100 North Chicago Avenue, Evanston, IL 60202
PINs: 11-30-212-007-0000 and 11-30-212-008-0000
352 of 471
7/19/2017 CITY OF EVANSTON Mail Summary of Environmental Cleanup for City Lot
https://mail.google.com/mail/u/0/?ui=2&ik=a7feade9a5&jsver=qNcEVBmGY9Q.en.&view=pt&q=pioneer&qs=true&search=query&th=15cf9db1f3e1521e&siml=…1/2
Paul Zalmezak <pzalmezak@cityofevanston.org>
Summary of Environmental Cleanup for City Lot
1 message
David Brown <dbrown@harringtonbrown.com>Fri, Jun 30, 2017 at 11:35 AM
To: Paul Zalmezak <pzalmezak@cityofevanston.org>
Cc: Ann Rainey <arainey@cityofevanston.org>
Paul
In case I didn’t send this to you before, the note below from Pioneer Engineering & Environmental supplements the full findings
of their Phase II and geotech reports for the City of Evanston parking lot, and is what we relied on for the es柰mate of $130,000
for tank removal and site remedia柰on. As noted in our proposal and discussion at the Economic Development Commi柰ee
mee柰ng, we are willing to have the City’s exposure on this be for reimbursement of actual expenses and capped at the $130,000
amount.
Thanks
David
David R. Brown
Harrington Brown, LLC
4256 N Ravenswood Ave. #109
Chicago, IL 60613
7735258222
www.harringtonbrown.com
From: Megan Wells‐Paske [mailto:mwellspaske@pioneerees.com]
Sent: Tuesday, June 13, 2017 6:15 PM
To: David Brown <dbrown@harringtonbrown.com>
Subject: Re: Your Evanston public records request 17‐252 has been closed.
Hi, David.
353 of 471
7/19/2017 CITY OF EVANSTON Mail Summary of Environmental Cleanup for City Lot
https://mail.google.com/mail/u/0/?ui=2&ik=a7feade9a5&jsver=qNcEVBmGY9Q.en.&view=pt&q=pioneer&qs=true&search=query&th=15cf9db1f3e1521e&siml=…2/2
As we discussed, the recent GPR survey and soil testing activities at 100 Chicago Avenue identified evidence of two
existing underground storage tanks (USTs), with presumed capacities of 500 and 4,000 gallons. Also, field evidence of
petroleum contamination was identified throughout the site, typically at depths of 12 to 16 feet below surface grade, but
also at depths of 4 and 8 feet at select locations.
Per your request, we are providing preliminary budgetary cost estimates for removal of the USTs, closure of a Leaking
UST incident likely to be reported at the time of tank removal, and disposal of construction spoils for the building
foundation.
UST Removal: $20,000 to $25,000
Removal of Potential Additional USTs: $25,000 Note that GPR is the best available technology for nondestructive
tank identification; however, the results cannot be guaranteed. Considering that historical Sanborn maps showed four
tanks on the southern portion of the site circa 1945, and a permit was issued for the installation of a 4,000gallon
gasoline tank in 1967, with no documentation confirming removal of any tanks from the site, we recommend that
you budget an additional $25,000 for removal of potential additional tanks that may be discovered during development.
Leaking UST Closure: $25,000 to $30,000 (excluding any costs for engineered barriers or building control technologies,
if needed)
Disposal of construction spoils: $20,000 to $50,000 It is difficult to estimate the volume of spoils at this time without
having more detail on the building. However, we understand your current plans call for a 7story building on the site. A
general estimate for the incremental cost increase to dispose of spoils as dirty instead of clean is approximately $30 per
ton. So, assuming a spread footing system would be used, a rough estimation of the incremental cost increase for
disposal of spoils is $20,000 to $30,000. The cost for soils removal for caissons as would likely be needed would likely
be $40,000 to $50.000.
The range of these preliminary budgetary estimates is $90,000 to $130,000.
Sincerely,
Megan
Megan WellsPaske | Senior Project Manager
Pioneer Engineering & Environmental Services, LLC
700 N. Sacramento Boulevard, Suite 101
Chicago, Illinois 60612
Phone: 773.722.9200 x202 Fax: 773.722.9201 Web: PioneerEES.com
354 of 471
355 of 471
100-136 Chicago Avenue
City of Evanston IL, Imagery courtesy Cook County GIS
drawGraphics_poly
User drawn polygons
Tax Parcels
July 20, 2017 0 0.015 0.030.0075 mi
0 0.025 0.050.0125 km
1:1,000
This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston356 of 471
For City Council Meeting of July 24, 2017 Item A8
Ordinance 73-O-17, Expired Parking Meter Parking Violation Fines
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Fleet Division Manager
Jill Velan, Parking Division Manager
Subject: Ordinance 73-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking
Violation Penalties
Date: July 11, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 73-O-17, amending City Code
Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase the fine for an
expired parking meter by ten dollars ($10) to twenty dollars ($20) effective September 1,
2017. The last time this fine was increased was January 22, 1976.
Funding Source:
General Fund Revenue (Account 100.19.1941.52505)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
Staff is recommending that the parking violation fine for an expired parking meter be
increased by ten dollars ($10) to twenty dollars ($20). Below is a list of some
comparable fines for like violations.
Current Expired Meter Fines
City Fine
Evanston $10
Oak Park $30
Skokie $35
Wilmette $38
Chicago $50 (Residential Area)
$65 (Business District)
Memorandum
357 of 471
2
The fines listed above are base fines without late penalties. There are no
recommended penalty increases at this time. The current penalty is an additional fifteen
dollars ($15.00) if paid after the expiration of twenty-one (21) days following issuance of
a final determination of liability.
This increase is being proposed as part of the solution to address the budget shortfall
for 2017 and because it is substantially lower than surrounding communities.
The last indication of a fine increase or assignment was noted in the Original Traffic
Ordinance dated January 22, 1976 that indicated all fines would be a ten dollar ($10)
minimum.
Attachments
Ordinance 73-O-17
358 of 471
7/18/2017
73-O-17
AN ORDINANCE
Amending Evanston City Code 10-11-17, “Parking Violation Penalties”,
To Increase the Fine for Expired Parking Meter Parking Violations from
Ten Dollars to Twenty Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 10-11-17(A) of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
(A) Ten dollars ($10.00)Twenty dollars ($20.00) plus fifteen dollars ($15.00)
additional penalty if paid after the expiration of twenty-one (21) days following
issuance of a final determination of liability:
SCHEDULE XVII (A): PARKING VIOLATION PENALTIES
1. Expired parking meter 10-5-4(B)
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 4: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
359 of 471
73-O-17
~2~
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2017
Adopted: ___________________, 201 7
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
360 of 471
For City Council Meeting of July 24, 2017 Item A9
Ordinance 76-O-17, Street Cleaning Violation Fine
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Fleet Division Manager
Jill Velan, Parking Division Manager
Subject: Ordinance 76-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties” to Increase the Fine for Street Cleaning Parking
Violations by Fifteen Dollars to Fifty Dollars
Date: July 11, 2017
Recommended Action:
Staff recommends that the City Council adopt Ordinance 76-O-17, amending portions of
City Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase the
fine for street sweeping violations by fifteen ($15) to fifty dollars ($50) effective
September 1, 2017.
Funding Source:
General Fund Revenue (Account 100.19.1941.52505)
Livability Benefit:
Innovation & Process: Support Local Government Best Practices and Processes
Summary:
Staff is recommending that parking fines for street sweeping violations be increased by
fifteen ($15) to fifty dollars ($50). Below is a list of some comparable fines for like
violations.
Current Street Sweeping Violation Fines
City Fine
Evanston $35
Oak Park $40
Chicago $60
Skokie N/A
Wilmette N/A
Memorandum
361 of 471
The fines listed above are base fines without late penalties. There are no
recommended late penalty increases at this time. The current late penalty is an
additional thirty dollars ($30.00) if paid after the expiration of twenty-one (21) days
following issuance of a final determination of liability.
The last increase for this violation was in effect on October 5, 2015, Ordinance 110-O-
15.
This increase is being proposed as part of the solution to address the budget shortfall
for 2017 and because compliance on Evanston streets is low in many parts of the City.
An increase in the fine is intended to increase compliance as many streets are not able
to be adequately swept due to non-compliance. Additionally, parking enforcement staff
spends the entirety of their shift on Mondays for tow operations. During this time no
other enforcement is able to happen citywide. If we see increased compliance due to
the fine increase we can adjust enforcement activities on select street cleaning days to
cover other areas of concern.
The City has offered email and text message reminders for street sweeping to residents
for the past 4 years. Currently over 23,000 residents receive notifications of upcoming
street sweeping activity on the day before it occurs so that they may move their
vehicles. Residents can call 311 to have their email address or phone number added to
the list or they may sign up online.
Attachments
Ordinance 76-O-17
362 of 471
7/18/2017
76-O-17
AN ORDINANCE
Amending Evanston City Code 10-11-17, “Parking Violation Penalties”,
To Increase the Fine for Street Cleaning Regulation Parking Violations
from Thirty Five Dollars to Fifty Dollars
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection 10-11-17(D) of the Evanston City Code of 2012,
as amended, is hereby further amended and revised as follows:
(D) Fine of thirty-five dollars ($35.00) plus thirty dollars ($30.00) additional penalty if
paid after the expiration of twenty-one (21) days following issuance of a final
determination of liability:
SCHEDULE XVII (D): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
1.2. Parked under fire escape 10-4-1(A)(12)
2.3. Parked left wheel to curb on two-way street or parked more than
12 inches from curb
10-4-8
3.4. Parked for selling merchandise from vehicle 10-4-3(B)
4.5. Parked within an intersection 10-4-1(A)(3)
5.6. Parked on or within a crosswalk 10-4-1(A)(4)
6.7. Parked within 20 feet of a crosswalk 10-4-1(B)(3)
7.8. Parked within 30 feet of traffic control device 10-4-1(B)(4)
8.9. Parked within 50 feet of railroad crossing 10-4-1(C)(1)
9.10. Parked within 20 feet of fire station driveway or within 75 feet of
fire station entrance on opposite side of street
10-4-1(B)(5)
10.11. Leaving vehicle unattended with motor running 10-4-9
11.12. On a sidewalk in such a way as to obstruct any portion thereof 10-4-1(A)(2)
12.13. Parked on a parkway 10-4-1(A)(11)
13.14. Parked in violation of "passenger vehicle parking only" for
vehicles longer than 25 feet
10-4-5-3
14.15. Nonmotorized vehicle parked between 9:00 p.m. and 6:00
a.m.
10-4-3(D)
SECTION 2: Section 10-11-17 of the Evanston City Code of 2012, as
amended, is hereby further amended to add Subsection 10-11-17(D.1) as follows:
363 of 471
76-O-17
~2~
(D.1) Fine of fifty dollars ($50.00) plus thirty dollars ($30.00) additional penalty if paid
after the expiration of twenty-one (21) days following issuance of a final
determination of liability:
SCHEDULE XVII (D.1): PARKING VIOLATION PENALTIES
1. Parked in violation of street cleaning regulations 10-4-12
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: This ordinance shall be in full force and effect from and
after its passage, approval and publication in the manner provided by law.
SECTION 6: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2017
Adopted: ___________________, 201 7
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
364 of 471
76-O-17
~3~
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
365 of 471
For City Council Meeting of July 24, 2017 Item A10
Ordinance 69-O-17, Residents Parking Only District 8
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Ordinance 69-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Residents Parking Only
Districts
Date: July 5, 2017
Recommended Action:
The Transportation/Parking Committee and staff recommends that the City Council
adopt Ordinance 69-O-17, amending of City Code Section 10-11-18(H) adding: eligibility
for residents on Lake Shore Boulevard, west side, from Greenleaf Street north to
Hamilton Street and 1145 Sheridan Road.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary:
Residents living on Lake Shore Boulevard have limited availability to provide adequate
parking for guests due to the restrictions placed on parking along the lakefront. Parking
is prohibited on the east side of Lake Shore Boulevard, Lee Street to Greenwood Street
from 9:00 a.m. to 6:00 a.m., May 1 through September 30 and 11:00 p.m. to 6:00 a.m.
during the period of October 1 through April 30. On the west side of Lake Shore
Boulevard, parking is prohibited at all times from Greenleaf Street to Hamilton Street.
Residents have recently inquired if they could be included in the Residents Only Parking
District #8. The action would provide residents the opportunity for their guests and if
needed their personal vehicles to park in Resident Only Parking District #8, alleviating
their parking problems along the lakefront. The current Resident Only Parking District
#8 prohibition requiring a permit or visitor pass is: District Eight (8): 9:00 p.m. to 6:00
a.m., between May 1 and September 30, and 11:00 p.m. to 6:00 a.m., between October
1 and April 30 and was last amended by Ordinance 127-O-97.
Memorandum
366 of 471
2
The recommendation to include 1145 Sheridan Road is related to the fact that though
the address is on Sheridan Road, the physical access to the entire property is located
on Hamilton Street.
Alderman Wynne supports the recommendation.
---------------------------------------------------------------------
Attachment:
Ordinance 69-O-17
367 of 471
7/7/2017
69-O-17
AN ORDINANCE
Amending Schedule XVIII, “Residents Parking Only Districts,” of City
Code Section 10-11-18(H) “District Eight (8)” by Adding District Eight
(8) Parking Permit Eligibility for Those Residents Located on Lake
Shore Boulevard and 1145 Sheridan Road
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVIII (H), “Residents Parking Only Districts,” of
Section 10-11-18(H), “District Eight (8),” of the Evanston City Code of 2012, as
amended, is hereby further amended to include the following:
2. Those residents on Lake Shore Boulevard, west side, from Greenleaf Street north to
Hamilton Street.
3. Those residents located at 1145 Sherdian Road.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
368 of 471
69-O-17
2
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
369 of 471
For City Council Meeting of July 24, 2017 Item A11
Ordinance 70-O-17, Residents Parking Only District 7
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Ordinance 70-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Residents Parking Only
Districts
Date: July 5, 2017
Recommended Action:
The Transportation/Parking Committee and staff recommends that the City Council
adopt Ordinance 70-O-17, amending of City Code Section 10-11-18(G) adding
Residents Parking Only on: Harrison Street, both sides, Hartrey Avenue to the alley
east of Prairie Avenue; and Prairie Avenue, both sides; alley south of Central Street to
Lincoln Street, to read 7:00 a.m. to 10:00 a.m., Monday through Saturday.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary:
On January 9, 2017 Ald. Eleanor Revelle asked staff to conduct a survey about parking
patterns on the main stretch of Central Street (Hartrey to Ashland), due to complaints
from residents living on Harrison Street and Prairie Avenue about not being able to park
near their place of residence. The complaint specifically focused on Harrison Street
between Hartrey Avenue and Prairie Avenue. The survey was specifically focused on
obtaining feedback from business owners and their employees, but was extended to
residents, as well.
The survey was open from Friday, February 24 through Monday, March 24. The survey
was available online and paper copies were delivered to 7th Ward Central Street
businesses. A total of 90 responses were received; 77 from residents and 11 from
business owners or employees. Due to the low response rate from business
owners/employees, the survey was complemented by the October 17-22, 2016 vehicle
count survey conducted by the Parking and Fleet Division.
Memorandum
370 of 471
The survey demonstrated that the greatest demand for street parking from residents is
between 6 a.m. – 12 p.m. on weekdays and from 6 a.m. – 6 p.m. on weekends. In
contrast, employees and business owner indicated they utilize street parking the most
between 9 a.m. – 7 p.m. on weekdays and from 9 a.m. – 5 p.m. on weekends.
The survey conducted by the Parking and Fleet Division concentrated on Harrison
Street, between Prairie Avenue and Hartrey Avenue. The overall results of this survey
revealed that on average there was 71% of vehicle occupancy on Harrison Street, with
an average 2-4 hour occupancy rate of 77% between 8 a.m. and 12 p.m. During the
data collection week (October 17-22), Wednesday was the highest utilized day with a
total occupancy of 78%. In general, the times of 12 p.m. and 8 p.m. registered the
highest percentages of occupancy.
Parking Enforcement Officers were able to capture license plates and pull registration
data, which indicated that 27% of all parked vehicles on Harrison (between Prairie
Avenue and Hartrey Avenue) were registered to either Harrison Street or Prairie
Avenue. Another 12 of vehicles were registered to other parts of Evanston, and 50%
were registered outside of Evanston.
Although the response rate from employees and business owners from Central Street
was small, the combination of the Economic Development survey with the vehicle count
survey from Parking and Fleet Services Division provided a clearer image of the parking
landscape in Central Street and the surrounding streets. Given the data collected, staff
concludes that while there is certainly a large share of non-residents parking in the area,
there is not an over saturation of parked vehicles at any given time.
Based on the information presented in the survey and to provide some additional control
of the parking demand in the area, Alderman Revelle and staff recommend an
extension of the Resident Only Parking District restrictions on Harrison Street and
Prairie Avenue from the current hours of 7 a.m. – 9 a.m. to the hours of 7 a.m. - 10 a.m.
Staff believes that some of the parking issues revolve around the late arrival of not only
commuters but employees of Central Street businesses which in turn complicates
parking issues in the afternoon as the vehicles remain in place into the evening hours.
Alderman Revelle supports the recommendation.
---------------------------------------------------------------------
Attachment:
Ordinance 70-O-17
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7/7/2017
70-O-17
AN ORDINANCE
Amending Schedule XVIII, “Residents Parking Only Districts,” of City
Code Section 10-11-18(G), “District Seven (7)” by Adding Parking
Restrictions from 7:00am to 10:00am Monday through Saturday on
Both Sides of Harrison Street and Prairie Avenue
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVIII (G), “Residents Parking Only Districts,” of
Section 10-11-18(G), “District Seven (7),” of the Evanston City Code of 2012, as
amended, is hereby further amended to include the following:
Harrison Street Both sides Hartrey Avenue to the Alley east of Prairie
Avenue from 7:00am to 10:00am Monday
through Saturday
Prairie Avenue Both sides Alley south of Central Street to Lincoln Street
from 7:00am to 10:00am Monday through
Saturday
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
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70-O-17
2
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
373 of 471
For City Council Meeting of July 24, 2017 Item A12
Ordinance 71-O-17, Residents Parking Only District 7
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Ordinance 71-O-17, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 18: Residents Parking Only
Districts
Date: July 5, 2017
Recommended Action:
The Transportation/Parking Committee and staff recommends that the City Council
adopt Ordinance 71-O-17, amending of City Code Sections 10-11-18(G) by including
eligibility for the district for: Residents addresses of 2542 – 2566 Prairie Avenue, 2002-B
and 2002-C Central Street.
Livability Benefit:
Built Environment: Provide compact and complete streets and neighborhoods
Summary:
Alderman Eleanor Revelle requested that staff research the Residents Parking Only
District (G) to determine if the residents of the large apartment located in the 2500 block
of Prairie Avenue were ever considered eligible for inclusion in the ‘G’ parking district.
Though residents do have the opportunity to park their vehicle at the parking meters
after six (6) o’clock p.m. and on non-meter Sundays and Holidays, they have no access
to the District ‘G’ that their neighbors south of the location on Prairie Avenue enjoy.
Staff was unable to locate any documents as to why the building on Prairie Avenue was
excluded from eligibility. The recommended inclusion for availability would only be for
the residents renting apartments in the building to include 2542 – 2566 Prairie Avenue,
2002-B and 2002-C Central Street. Businesses would remain ineligible for the district
permit.
Alderman Revelle supports the recommendation.
---------------------------------------------------------------------
Attachment:
Ordinance 71-O-17
Memorandum
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7/7/2017
71-O-17
AN ORDINANCE
Amending Schedule XVIII, “Residents Parking Only Districts,” of City
Code Section 10-11-18(G), “District Seven (7)” by Adding Residents
Eligible for Inclusion in the Parking District 7
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Schedule XVIII (G), “Residents Parking Only Districts,” of
Section 10-11-18(G), “District Seven (7),” of the Evanston City Code of 2012, as
amended, is hereby further amended to include the following:
The following residents are eligible to apply for and purchase permits for District Seven
(7):
1. Those residents having a legal address on the streets or portions of streets
listed above.
2. Those residents located at 2542-2566 Prairie Avenue.
3. Those residents located at 2002-B and 2002-C Central Street.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
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71-O-17
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its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of July 24, 2017 Item A13
Ordinance 72-O-17, Title 11, Administrative Adjudication
For Introduction
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Director of Administrative Services
Rickey A. Voss, Parking/Fleet Manager
Subject: Ordinance 72-O-17, to Amend Title 11, Administrative Adjudication,
Chapter 2, Parking & Compliance Violations, Section 11(B):
Immobilization Program
Date: July 5, 2017
Recommended Action:
The Transportation/Parking Committee and staff recommends that the City Council
adopt Ordinance 72-O-17, amending Title 11, Administrative Adjudication, Chapter 2,
Parking & Compliance Violations, Section 11(B): Immobilization Program to read:
“When the registered owner of a vehicle has accumulated three (3) or more final
determinations of parking and/or compliance violation liability.”
Livability Benefit:
Innovation & Process: Support Local Government Best Practices
Summary:
In order to achieve voluntary compliance with parking regulations and to ensure that all
fines and penalties are paid in a timely manner, staff recommends that the process of
determining when a vehicle becomes eligible for immobilization be reduced from the
current five (5) final determinations of parking and/or compliance violation liability to
three (3).
Neighborhood parking issues have been exacerbated in recent years partially due to the
influx of contractors working on large construction projects throughout Evanston. Much
effort is made to direct contractors to parking structures and alternate parking areas;
however, neighborhoods still see much less available parking than in the past. Targeted
enforcement has helped but it is limited as vehicles continue to park illegally, accruing
tickets, while further action (such as immobilization) cannot be taken until after the fifth
ticket is received and a final determination of liability has been made. Additionally,
many tickets go unpaid in perpetuity as out of state vehicles accrue up to four or five
tickets in congested parking areas near the university and then return to their home
states without ever paying for parking violations.
Memorandum
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Currently the City of Chicago has a three ticket threshold for determining when a vehicle
becomes eligible for immobilization.
The Parking and Transportation Committee discussed whether or not to lower the
threshold to four instead of five but the consensus was that by lowering it to three there
is less of a detrimental effect on an individual or families’ budget when the cost to
become whole is much less. Frequently with the current system by the time the tickets
accumulate up to 5 the fines associated with them is over $500. If a boot situation
occurs it is much more difficult to recover from then if it the threshold was three and an
individual had to true up with an amount closer to $250.
The following charts show the current outstanding tickets due and where ticketed
vehicles are registered.
All counts are for tickets issued from January 1, 2010 - June 15, 2017
# of outstanding tickets # of accounts Amount Due
5 or more 2511 $1,198,879
4 or more 4040 $1,599,541
3 or more 6537 $2,080,600
Total Owed $4,8790,200
Vehicles
registered to
#of
accounts
5 or
more
Amount
Due
4 or
more
Amount
Due
3 or
more
Amount
Due
Evanston 3,309 1,402 $736,220 2,157 $948,133 3309 $1,194,116
Chicago 1,399 479 $195,128 807 $273,658 1399 $376,450
Other IL 1,441 481 $199,332 830 $284,122 1441 $389,872
Out of State 388 149 $68,199 246 $93,628 388 $120,162
In addition to encouraging compliance with on street parking regulations there will be
some increased revenue realized as a result of this change as many vehicles sit in the
3-4 ticket queue for some time and continue to age.
Attachment:
Ordinance 72-O-17
378 of 471
7/7/2017
72-O-17
AN ORDINANCE
Amending City Code Section 11-2-11(B), “Immobilization Program” by
Amending the Amount of Liable Tickets Needed to Immobilize a
Vehicle from Five (5) to Three (3)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 11-2-11(B), “Immobilization Program,” of the
Evanston City Code of 2012, as amended, is hereby further amended to the following:
(B) When the registered owner of a vehicle has accumulated five (5) three
(3) or more final determinations of parking and/or compliance violation
liability, in any combination, for which the fines and applicable penalties,
have not been paid in full, the Administrative Hearings Division Manager
shall will cause a notice of impending vehicle immobilization to be sent in
accordance with Subsection 11-2-5(F) of this code.
SECTION 2: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith
are hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
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2
application of this ordinance is severable.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For the City Council Meeting of May 10, 2010 Item #
For City Council Meeting of July 24, 2017 Item A14
Ordinance 58-O-17 – Block Party Regulations
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David D. Stoneback, Public Works Agency Director
Subject: Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include
Block Party Regulations
Date: July 11, 2017
Recommended Action:
Staff recommends City Council adoption of Ordinance 58-O-17 by which City Council
would amend City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations. This
Ordinance was introduced at the July 10, 2017 City Council meeting.
Livability Benefits:
Education, Arts & Community: Promote a cohesive and connected community
Background:
On May 22, 2017, Alderman Suffredin made a referral to the Administration and Public
Works Committee to discuss the City’s Block Party policy and procedures. On June 1,
2017 a discussion was held at the Administration and Public Works Committee to
modify the policy and codify the block party regulations.
Summary:
The current block party policy requires an application form be submitted to the Public
Works Agency and indicates that the applicant has notified all persons within the
affected block and that no one objects to the closing of the street or the proposed
activities. The revised codified regulations will indicate if three (3) or more persons
within the affected block object to the closing of the street or the proposed activities, the
City will not issue a permit. Additionally, future applications will be submitted to the City
311 system.
Attachment:
Ordinance 58-O-17
Memorandum
381 of 471
6/21/2017
58-O-17
AN ORDINANCE
Amending City Code Section 7-2-5-3, “Permit Fees,” to Include Block
Party Regulations
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Section 7-2-5-3, “Permit Fees,” of the Evanston City Code
of 2012, as amended, is hereby further amended to read as follows:
7-2-5-3. - PERMIT FEES AND BLOCK PARTIES.
Permits for the obstruction or closure of public right-of-way shall be paid in accordance
with the following schedule:
Sidewalk/parkway ..... $1.50/lin. ft./week ($50.00 minimum)
Parking lane ..... $1.50/lin. ft./week ($50.00 minimum)
Traffic lane or alley ..... $1.50/lin. ft./week ($50.00 minimum)
Penalties. The penalty shall be five hundred dollars ($500.00) per day if the permit
expires and the obstruction remains; however, the Director of Public Works may extend
the permit upon request by the applicant. The penalty shall be five hundred dollars
($500.00) per day for obstructing the public way without a permit (except in cases of
emergency); however, if all permit requirements are subsequently met and a permit is
issued, the penalty may be reduced to an amount equal to the first month's permit fee
using the schedule above.
Nothing herein contained shall preclude the City from maintaining an action against the
person to recover damage done to any public right-of-way.
Nothing in this Section shall be interpreted to apply a fee to the closing or obstructing of
streets or sidewalks for the purposes of a permitted block party.
City of Evanston residents may apply to the City for a permit to have block party and
must complete and submit a block party application to the Public Works Agency. The
block party applicant must list the proposed location and date/time of the block party.
The application must be submitted to the City of Evanston 311 System at least ten (10)
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58-O-16
~2~
business days in advance of the proposed block party. All persons within the affected
block must be notified by the applicant. If (3) three or more persons within the affected
block object to the closing of the street or the proposed activities, the City will not issue
a block party permit.
Block parties are permitted by the City May 1 through September 30 of every calendar
year.
SECTION 2: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Complied Statues and the courts of the State of Illinois.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 5: If any provision of this ordinance or application thereof to any
person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
Introduced: _______________, 2017
Adopted: _________________, 2017
Approved:
___________________________, 2017
________________________________
Stephen H. Hagerty, Mayor
Attest:
______________________________
Devon Reid, City Clerk
Approved as to form:
________________________________
W. Grant Farrar, Corporation Counsel
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For City Council meeting of July 24, 2017 Item A15
Ordinance 61-O-17: Increasing Class D Liquor License for Furious Spoon
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Liquor Licensing Manager/Legal Analyst
Subject: Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for
Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700
Maple Street
Date: July 11, 2017
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 61-O-17,
Increasing the number of authorized Class D liquor licenses for Furious Spoon
Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700 Maple Street. This Ordinance
was introduced at the July 10, 2017 City Council Meeting.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Ordinance 61-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as
amended, to increase the number of authorized Class D liquor licenses from fifty-four
(54) to fifty-five (55) and permit issuance of a Class D license to Furious Spoon
Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700 Maple Street. This license will
permit Company to retail sale of alcoholic liquor in restaurants only to persons of at
least twenty-one (21) years of age for consumption on the premises. Company
representative Anshal Mangal submitted application materials.
Legislative History:
At the June 21, 2017 Liquor Control Review Board meeting, Company requested
consideration of application for a Class D liquor license.
Attachments:
Ordinance 61-O-17
Application
Draft Minutes of the June 21, 2017 Liquor Control Review Board meeting
Memorandum
384 of 471
06/21/17
61-O-17
AN ORDINANCE
Amending City Code Section 3-4-6-(D) to Increase the Number of
Class D Liquor Licenses from Fifty-Four to Fifty-Five
(Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700
Maple Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
D Restaurant Liquor None $2,800 $2,800 54 55 None 11 a.m.—
1 a.m. (Mon-
Thurs); 11
a.m. – 2 a.m.
(Fri-Sat); 12
p.m. – 1 a.m.
(Sun)
SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as
amended, is hereby further amended by increasing the number of Class D liquor
licenses from fifty-four (54) to fifty-five (55) to read as follows:
(D) CLASS D licenses, which shall authorize the retail sale in restaurants only of
alcoholic liquor for consumption on the premises where sold. No such license
may be granted to or retained by an establishment in which the facilities for food
preparation and service are not primarily those of a "restaurant", as defined in 3-
4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D
licenses only during the period when their patrons are offered a complete meal.
The applicant for the renewal only of such licenses may elect to pay the amount
required herein semiannually or annually. Such election shall be made at the time of
application.
The annual single-payment fee for initial issuance or renewal of such license shall be
two thousand eight hundred dollars ($2,800.00).
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61-O-17
~2~
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be
two thousand nine hundred forty dollars ($2,940.00).
No more than fifty-our (54) fifty-five (55) such license(s) shall be in force at any one (1)
time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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FINAL
Page 1 of 3
C
MEETING MINUTES
Liquor Control Board
Wednesday, June 21, 2017 11:30 a.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750
Members Present: Mayor Stephen H. Hagerty; Marion Macbeth; Dick Peach
Members Absent: Byron Wilson
Staff Present: Grant Farrar, Theresa Whittington
Others Present: Shin Thompson (Furious Spoon); Peter O’Malley (Beer on Central);
Brian O’Malley (Beer on Central); Chris Collins (North Shore Cider)
Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor
CALL TO ORDER
The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at
11:31 a.m.
NEW BUSINESS
Furious Spoon Evanston Maple Ave., LLC Dba Furious Spoon, 1700 Maple Street,
Evanston, IL 60201
Shin Thompson (ST) of Furious Spoon requested approval for a Class D liquor license
(Restaurant /Liquor). ST is chef and partner at Furious Spoon. There are four locations
in Chicago. It is a Tokyo-style ramen shop. It’s fast casual handmade noodles that are
cooked to order. ST studied Japanese Ramen in Japan. He stated that Ramen has
become very popular over the past couple of years. ST stated that 80% of sales will
come from food and 20% from liquor. Alcohol will be a compliment to the food. The
restaurant will offer sake, beer, wine and spirits. Mayor Hagerty asked how long the
restaurants in Chicago have been in operation and if any violations of the liquor code
have occurred at any of them. ST responded that the Chicago restaurants have been
open for about three years and there have been no violations. Marion Macbeth asked
how many servers will be employed. ST responded that he estimates hiring
approximately 10 and will hire locally. Marion Macbeth expressed concern about the
location and access to college students and stressed the importance of BASSET
training. ST responded that all of his servers will be BASSET trained. Mayor Hagerty
asked ST how he will assure the board that the restaurant will take prevention of
underage drinking seriously. ST responded that all staff will be trained to card everyone
regardless of how old they appear and all servers will be BASSET certified.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
further questions or concerns over the request. None were voiced. The Board
recommended issuing a Liquor License to be introduced at the City Council meeting on
July 10, 2017.
406 of 471
FINAL
Page 2 of 3
Beer on Central, LLC, Dba Beer on Central,1930 Central Street, Evanston, IL
Peter O’Malley (PO) and Brian O’Malley (BO) of Beer on Central requested approval of
a Class K liquor license (beer/wine/spirits specialty shop with on-site consumption). PO
introduced himself as part owner and operator. BO will serve as the store manager. The
store will primarily sell specialty craft beer with some sales derived from wine and
spirits. He estimates that 85% of sales will be for off-site consumption and 15% on-site.
The space will be designed to look like an art gallery. PO owns the building. Mayor
Hagerty asked if there are any similar concepts in Evanston. BO responded that the
closest concept would be the Whole foods on Green Bay Road that sells alcohol on
premise for consumption as well as for off-site consumption. BO says the store is about
1300 square feet and is similar in concept to a specialty wine shop but focused on beer.
Mayor Hagerty asked the owners to be aware of patrons who might come in to the shop
after having already consumed alcohol at other neighboring establishments and
reiterated his intolerance for alcohol violations.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
further questions or concerns over the request. None were voiced. The Board
recommended issuing a Liquor License to be introduced at the City Council meeting on
July 10, 2017.
North Shore Cider Company, LLC, DBA North Shore Cider Company, 707 Howard
Street
Chris Collins (CC) requested a change in license class from Class P-4 (craft winery/off-
site consumption) to P-3 (craft winery with on-site consumption). The business has
been open since February. CC stated that customers have expressed interest in
consuming cider on site. North Shore Cider Company is 1 of 4 cider wineries in the
Chicago-Land area. The menu would consist of nuts, popcorn and cheese plates.
Mayor Hagerty asked about the alcohol content of cider compared to beer and wine. CC
responded that cider has less alcohol than wine and is more on par with beer. Cider is
typically between 4-9% alcohol with North Shore Cider falling somewhere in the middle
of that range. Mayor Hagerty asked if CC has any previous experience running an
alcohol establishment. CC responded no. Mayor Hagerty stated that he has high
expectations and expects that rules will be followed 100% when it comes to serving
alcohol. He stated further that he has very low tolerance for alcohol violations. Marion
Macbeth asked if additional servers will be hired. CC responded that he does anticipate
needing to hire servers and will look locally.
Board members reviewed the application in advance of the meeting and found it all in
order. The Local Liquor Control Commissioner asked the members if there were any
further questions or concerns over the request. None were voiced. The Board
recommended issuing a Liquor License to be introduced at the City Council meeting on
July 10, 2017.
ADJOURNMENT
The meeting was adjourned by the Local Liquor Control Commissioner Stephen H.
Hagerty, Mayor at 12:00 p.m. June 21, 2017.
Respectfully Submitted,
407 of 471
FINAL
Page 3 of 3
Theresa Whittington
Liquor Licensing Manager, Legal Department
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For City Council meeting of July 24, 2017 Item A16
Ordinance 62-O-17: Increasing Class K Liquor License for Beer on Central
For Action
To: Honorable Mayor and Members of the City Council
Administration & Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Theresa Whittington, Liquor Licensing Manager/Legal Analyst
Subject: Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for
Beer on Central, LLC dba Beer on Central, 1930 Central Street
Date: July 11, 2017
Recommended Action:
Local Liquor Commissioner recommends City Council adoption of Ordinance 62-O-17,
increasing the number of authorized Class K liquor licenses for Beer on Central, LLC
dba Beer on Central, 1930 Central Street. This Ordinance was introduced at the July
10, 2017 City Council meeting.
Livability Benefits:
Economy & Jobs: Retain and expand local businesses.
Summary:
Ordinance 62-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(K), as
amended, to increase the number of authorized Class K liquor licenses from two (2) to
three (3) and permit issuance of a Class K license to Beer on Central, LLC dba Beer on
Central, 1930 Central Street. This license will permit Company the retail sale of
alcoholic liquor only to persons of at least twenty-one (21) years of age for consumption
both on the licensed premises and off the premises. Company representative Peter
O’Malley submitted application materials.
Legislative History:
At the June 21, 2017 Liquor Control Review Board meeting, Company requested
consideration of application for a Class K liquor license.
Attachments:
Ordinance 62-O-17
Application
See Agenda Item A15 for Draft Minutes of the June 21, 2017 Liquor Control Board Mtg
Memorandum
409 of 471
06/21/17
62-O-17
AN ORDINANCE
Amending City Code Section 3-4-6-(K) to Increase the Number of
Class K Liquor Licenses from Two to Three
(Beer on Central, LLC dba Beer on Central, 1930 Central Street)
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Class K of Table 1, Section 3-4-6 of the Evanston City Code
of 2012, as amended, is hereby further amended and revised as follows:
K Wine,
Beer, and
Spirits
Shop
Tasting Wine,
Beer, and
Spirits
$5,000 $5,000 23 Store
under
5,000 sq.
ft.
8 a.m.—
Midnight
SECTION 2: Subsection 3-4-6-(K) of the Evanston City Code of 2012, as
amended, is hereby further amended by decreasing the number of Class K liquor
licenses from two (2) to three (3) to read as follows:
(K) Class K licenses, which shall authorize the retail sale of alcoholic liquor, wine and
beer for consumption off the premises and the sale of wine and beer for
consumption on the premises to persons of at least twenty-one (21) years of age.
1. It shall be unlawful for a Class K licensee to sell a single sealed container
of wine for consumption off premises unless the container is greater than
or equal to sixteen (16) fluid ounces or 0.473 liters.
2. It shall be unlawful for a Class K licensee to sell a container of craft beer
for consumption off the premises unless the volume of the container is
greater than or equal to twelve (12) ounces or 0.355 liters. It shall be
unlawful for a licensee to bundle, tape, package, or otherwise manipulate
single containers of beer for sale as a set. Any such manipulation of
packaging shall be a violation of this Subsection. Nothing in this
Subsection shall be construed as prohibiting the sale of packages
containing six (6) single containers of beer, including such packages
consisting of various single containers of beer chosen by the consumer.
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3. Class K licensees may during authorized hours of business offer for on-
site consumption beer and/or wine for retail sale.
Licensees shall not provide more than three (3) free samples of wine,
each of which shall not exceed one (1) fluid ounce, to any person in a day.
Licensees may sell wine samples, but the volume of any wine sample sold
shall not exceed six (6) fluid ounces and the total volume of all wine
samples sold to a person in a day shall not exceed twelve (12) fluid
ounces. Licensees shall not provide and/or sell more than a total of fifteen
(15) fluid ounces of wine samples to any person in a day.
Licensees shall not provide more than three (3) free samples of beer,
each of which shall not exceed two (2) fluid ounces, to any person in a
day. Licensees may sell beer samples, but the volume of any beer sample
sold shall not exceed twelve (12) fluid ounces and the total volume of all
beer samples sold to a person in a day shall not exceed twenty-four (24)
fluid ounces. Licensees shall not provide and/or sell more than a total of
thirty (30) fluid ounces of beer samples to any person in a day.
Licensees must have at least one (1) BASSET-certified site manager on-
premises whenever offering wine and beer for tasting or retail sale for on-
site consumption. All persons who sell, open, pour, dispense or serve craft
beer or wine shall be BASSET certified. Licensees must provide food
service when offering wine and beer for tasting. Beer or wine sold within
the licensed premises for consumption on the premises shall not be
removed from the licensed premises. Beer or wine for product sampling or
retail sale for on-site consumption shall be sold and dispensed only in
containers provided by the licensee.
4. The licensed premises shall not exceed a gross area of five thousand
(5,000) square feet total.
5. Not less than ten percent (10%) but not more than twenty percent (20%)
of total gross square foot area of the licensed premises shall be
designated for the sale of food.
6. Not more than two percent (2%) of total gross square foot area of the
licensed premises may be designated for the sale of alcoholic liquor other
than wine and beer.
7. Licensees who during authorized hours of business, offer for on-site
consumption samples of beer and/or wine shall provide limited food
service such as cheese, crackers, snack food or other similar deli-style
items to customers who are sampling beer and/or wine.
8. No such license may be granted to an establishment that is located within
the core area as defined in Section 3-4-1 of this Chapter.
9. The sale of wine and/or beer for consumption off site shall be limited to the
hours of 8:00 a.m. until Midnight on any given day. The sale of wine
and/or beer for consumption on site shall be from 10:00 a.m. until 9:00
p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m. Friday
through Saturday; 12:00 noon until 9:00 p.m. on Sunday.
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The applicant for the renewal only of such licenses may elect to pay the amount herein
required semiannually or annually. Such election shall be made at the time of
application.
The annual single payment fee for initial issuance or renewal of such license shall be
five thousand dollars ($5,000.00).
The total fee required hereunder for renewal applicants electing to make semiannual
payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be
five thousand one hundred sixty dollars ($5,160.00).
No more than two (2)three (3) such license(s) shall be in force at any one (1) time.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance shall be in full force and effect from and after
its passage, approval, and publication in the manner provided by law.
Introduced: _________________, 2017
Adopted: ___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
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Attest:
_______________________________
Devon Reid, City Clerk
Approved as to form:
______________________________
W. Grant Farrar, Corporation Counsel
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For City Council Meeting of July 24, 2017 Item A17
Ordinance 46-O-17, Amending City Code Section 9-5-15, Small Unmanned Aircraft
For Action
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: W. Grant Farrar, Corporation Counsel
Subject: Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating
Small Unmanned Aircraft in the City of Evanston
Date: July 24, 2017
Recommended Action:
City staff recommends City Council adoption of Ordinance 46-O-17. This Ordinance
was introduced at the June 12, 2017 City Council meeting, and held for action at the
July 24, 2017 City Council meeting following an amendment proposed by Ald. Wynne
and subsequently approved.
Livability Benefit:
Built Environment: Enhance public spaces.
Innovation & Process: Support local government best practices and processes.
Summary:
City staff drafted Ordinance 46-O-17 to address ongoing community concerns and
provide an enforcement tool related to the operation of small unmanned aircraft,
including drones. Relevant City Code Section 9-5-15 was last amended before 1957.
City staff reviewed and considered comparable small unmanned aircraft regulations
from similarly situated jurisdictions. The proposed ordinance does not prohibit the
operation of all unmanned aircraft within City limits. The Ordinance complies with
applicable federal regulations, including the Freedom from Drone Surveillance Act and
the Federal Aviation Administration Modernization and Reform Act of 2012.
At the July 10, 2017 City Council meeting, Alderman Wynne amended the draft
ordinance to allow drone operations in City parks, with the City’s consent, but to prohibit
it at schools when school is in session. The draft language to capture that amendment,
which was approved on July 10th, is set forth below:
9-5-15-2. – OPERATING REGULATIONS.
Except as otherwise provided in City Code Subsection 9-5-15-3, no
person can operate any small unmanned aircraft in city airspace:
(A) over any City of Evanston property or buildings, including City
parks and buildings, open air assembly unit, over a school or school yard
Memorandum
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when a school is in session, hospital, or place of worship, without the
property owner's consent, and subject to any restrictions that the
property owner may place on such operation;
***
9-5-15-3. – CONSTRUCTION OF SECTION.
(A) Operations Authorized by the City - Exception. Nothing in this
Section will be construed to prohibit, limit, or otherwise restrict any
person who applies for and receives a permit issued by the City,
pursuant to City Code Section 7-10-8(D)(1)(a)(8), to operate a small
unmanned aircraft in a City park.
Under the proposed ordinance:
• The definition of “small unmanned aircraft” includes drones. Section 9-5-15-1.
• Prohibits the operation of small unmanned aircraft over any open air assembly
unit, school or school yard when school is in session, hospital, place of worship,
or City of Evanston property, including City buildings, without the property
owner’s consent. Section 9-5-15-2(D).
• Prohibits the operation of small unmanned aircraft directly over any person
without their consent. Section 9-5-15-2(B).
• The operation of small unmanned aircraft cannot occur within 1,320 feet of the
City of Evanston Water Treatment Plant without the City’s consent. Section 9-5-
15-2(J). The intent of this subsection is to prevent collisions with helicopter
ambulances.
• Ordinance 46-O-17 is not construed to prohibit, limit, or otherwise restrict a
person who is authorized by the Federal Aviation Administration to operate a
small unmanned aircraft in city airspace. Section 9-5-15-3(A).
• Ordinance 46-O-17 is not construed to prohibit the use of a drone by a law
enforcement agency in accordance with the Freedom from Drone Surveillance
Act, 725 ILCS 167/1 et seq. City Code Section 9-5-15-3(C).
• Small unmanned aircraft can only be operated between dawn and dusk. Section
9-5-15-2(H).
• Failure to comply with the provisions set forth in Ordinance 46-O-17 will result in
a $500.00 fine for each offense. Every day a violation continues will be deemed
a separate offense. Section 6-5-15-5.
Other jurisdictions who have adopted drone ordinance provisions include the City of
Chicago, the Village of Schaumburg, and the Village of Manhattan. The City of Chicago
Drone Ordinance received positive reviews from both privacy advocates and drone
enthusiasts.
Attachments:
Ordinance 46-O-17
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6/7/2017
46-O-17
AN ORDINANCE
Amending City Code Section 9-5-15, Regulating Small Unmanned
Aircraft in the City of Evanston
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Legislative Statement. This Ordinance regulates the use of
small unmanned aircrafts, including drones, in the City of Evanston in order to address
issues related to public health, safety, and welfare. This Ordinance will reduce public
nuisances created by individuals operating small unmanned aircrafts within the City.
The City will regulate the operation of unmanned aircrafts and will assess against
operators the costs associated with preventing the public nuisance activity.
Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the
“powers and functions of home rule units shall be construed liberally,” and was written
“with the intention that home rule units be given the broadest powers possible” (Scadron
v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make
all rules and regulations to carry into effect the powers granted to the City, such broad
and general grant of authority complementing the City’s home rule powers. At meetings
held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et
seq.), the City Council considered this Ordinance, heard public comment, and made
findings. It is well-settled law in Illinois that the legislative judgment of the City Council
must be considered presumptively valid (see Glenview State Bank v. Village of
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Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see
National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)).
The City Council finds that there is a growing prevalence of small
unmanned aircrafts, including drones, which created public safety concerns. Further,
small unmanned aircrafts are equipped with highly sophisticated surveillance
technology that may threaten privacy and can carry cargo that could threaten safety.
The federal government regulates the airspace through the Federal Aviation
Administration (“FAA”), which launched a public awareness campaign urging novice
operators to pay attention to safety and to avoid reckless and unsafe activities, such as
flying too close to passenger planes, buzzing crowds or operating drones or unmanned
aircraft while under the influence of alcohol or drugs. The FAA regulations specifically
state that “land use, zoning, privacy, trespass, and law enforcement operations” a re
areas that are appropriate for local municipal rules governing the regulation of small
unmanned aircrafts. See, State and Local Regulation of Unmanned Aircraft Systems
(UAS) Fact Sheet, FAA, https://www.faa.gov/uas/resources/uas_regulations_policy/
media/ uas_fact_sheet_final.pdf (last visited May 2, 2017).
The City Council now seeks to enact regulations for the flight of small
unmanned aircraft within the City of Evanston. The City Council also recognizes that
responsible and safe drone use is an increasingly popular recreational activity,
particularly among photographers and journalists, and promotes technological
innovation, economic growth and job creation. The use of drones for hobby and
recreational purposes will enable Evanstonians of all ages to familiarize themselves with
this new technology. This Ordinance does not prohibit the operation of all unmanned
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aircrafts within the City limits. The Ordinance is reasonably tailored and complies with
applicable federal regulations. The City Council finds that this Ordinance will enhance
the public’s safety, and promote the general welfare of City of Evanston residents and
visitors alike.
SECTION 2: City Code Section 9-5-15 of the Evanston City Code of
2012, as amended, is stricken and replaced as follows:
9-5-15. – SMALL UNMANNED AIRCRAFT.
9-5-15-1. – DEFINITION
For purposes of this Section, the following definitions apply:
Aircraft Any object invented, used or designed to navigate or
fly in the air.
City airspace The airspace above the land, water and waterways
within the jurisdiction of the City of Evanston.
Firearm As defined in City Code Section 9-8-1.
Hobby or recreational
purposes
A pursuit engaged in for relaxation, and not for
business purposes and not for compensation or hire.
Open air assembly unit Any structure, enclosed area or other demarcated
space used for the assembly of persons in the open
air, including, but not limited to : stadiums, athletic
fields, automotive speed ways, aviation fields, beach
enclosures, observation platforms, outdoor public
swimming pools, street festivals or parade routes.
Operate To pilot, steer, direct, fly or manage a small
unmanned aircraft through the air whether from
within the aircraft or remotely. The term "operate"
includes managing or initiating a computer system
that pilots, steers, directs, flies or manages a small
unmanned aircraft.
Public aircraft (1) Except with respect to an aircraft described in
subsection (5) below, an aircraft used only for
the United States Government, except as
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provided in 49 U.S. Code §40125(b).
(2) An aircraft owned by the Government and
operated by any person for purposes related to
crew training, equipment development, or
demonstration, except as provided in 49 U.S.
Code §40125(b).
(3) An aircraft owned and operated by the
government of a State, the District of Columbia,
or a territory or possession of the United States
or a political subdivision of one of these
governments, except as provided in 49 U.S.
Code §40125(b).
(4) An aircraft exclusively leased for at least 90
continuous days by the government of a State,
the District of Columbia, or a territory or
possession of the United State s or a political
subdivision of one of these governments, except
as provided in 49 U.S. Code §40125(b).
(5) An aircraft owned or operated by the armed
forces or chartered to provide transportation or
other commercial air service to the armed forces
under the conditions specified by 49 U.S. Code
§40125(c). In the preceding sentence, the term
“other commercial air service” means an aircraft
operation that (i) is within the United States
territorial airspace; (ii) the Administrator of the
Federal Aviation Admi nistration determines is
available for compensation or hire to the public,
and (iii) must comply with all applicable civil
aircraft rules under Title 14, Code of Federal
Regulations.
Small unmanned aircraft An aircraft that: (1) is operated without the po ssibility
of direct human intervention from within or on the
aircraft, and (2) weighs less than 55 pounds at the
time of the operation, including the weight of any
payload or fuel. The term "small unmanned aircraft"
includes drones.
Surveillance The gathering, without permission and in a manner
that is offensive to a reasonable person, of visual
images, physical impressions, sound recordings,
data or other information involving the private,
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personal, business or familial activities of another
person, business or entity, or that otherwise intrudes
upon the privacy, solitude or seclusion of another
person, business or entity, regardless of whether a
physical trespass onto real property owned, leased
or otherwise lawfully occupied by such other person,
business or other entity, or into the airspace above
real property owned, leased or otherwise lawfully
occupied by such other person, business or other
entity, occurs in connection with such surveillance.
Weapon Any instrument, article or substance that, under the
circumstances in which it is used, attempted to be
used or threatened to be used, is readily capable of
causing death or serious physical injury.
9-5-15-2. – OPERATING REGULATIONS.
Except as otherwise provided in City Code Subsection 9-5-15-3, no person can
operate any small unmanned aircraft in city airspace:
(A) over any City of Evanston property or buildings, including City parks and
buildings, open air assembly unit, over a school or school yard when a school is
in session, hospital, or place of worship, without the property owner's consent,
and subject to any restrictions that the property owner may place on such
operation;
(B) except for hobby or recreational purposes only, and in conformity with this
Section;
(C) directly over any person who is not involved in the operation of the small
unmanned aircraft, without such person's consent;
(D) over property that the operator does not own, without the property owner's
consent, and subject to any restrictions that the property owner may place on
such operatio n;
(E) at an altitude higher than 400 feet above ground level;
(F) outside the visual line of sight of the operator. The operator must use his or her
own natural vision (which includes vision corrected by standard eyeglasses or
contact lenses) to maintain at all times an unobstructed view of the small
unmanned aircraft, without the use of vision-enhancing devices, such as
binoculars, night vision goggles, powered vision magnifying devices, goggles
designed to provide a "first person view" from the model or similar devices;
(G) in a manner that interferes with, or fails to give way to, any manned aircraft;
(H) between dusk and dawn;
(I) whenever weather conditions impair the operator's ability to operate the small
unmanned aircraft safely;
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(J) within 1,320 feet of the City of Evanston Water Treatment Plant without the
City's consent, and subject to any restrictions that the City may place on such
operation;
(K) within 500 feet of any water intake facility or any electric generating facility,
substation or control center without the facility owner's consent, and subject to
any restrictions that the facility owner may place on such operation;
(L) within 100 feet of any electric transmission facility without the facility owner's
consent, and subject to any restrictions that the facility owner may place on
such operation;
(M) within 25 feet of any electric distribution facility or of any overhead wire, cable,
conveyor or similar equipment for the transmission of sounds or signal, or of
heat, light or power, or data, upon or along any public way within the City,
without the facility or equipment owner's consent, and subject to any restrictions
that the facility or equipment owner may place on such operation;
(N) for the purpose of conducting surveillance, unless expressly permitted by law;
(O) while under the influence of alcohol, or other drug or drugs, intoxicating
compound or compounds or any combination thereof, as those terms are
defined in 625 ILCS 5/11-501, as amended;
(P) that is equipped with a firearm or other weapon;
(Q) with intent to use such small unmanned aircraft or anything attached to it to
cause harm to persons or property;
(R) in a reckless or careless manner; or
(S) in violation of any Federal or State law.
9-5-15-3. – CONSTRUCTION OF SECTION.
(A) Operations Authorized by the City - Exception. Nothing in this Section will be
construed to prohibit, limit, or otherwise restrict any person who applies for and
receives a permit issued by the City, pursuant to City Code Section 7-10-
8(D)(1)(a)(8), to operate a small unmanned aircraft in a City park.
(B) Operations Authorized by the FAA - Exception. Notwithstanding the prohibitions
set forth in this Section, nothing in this Section will be construed to prohibit, limit
or otherwise restrict any person who is authorized by the Federal Aviation
Administration to operate a small unmanned aircraft in city air space, pursuant
to Section 333 of the FAA Modernization and Reform Act of 2012 or a
certificate of waiver, certificate of authorization or airworthiness certificate under
Section 44704 of Title 49 of the United States Code or other Federal Aviation
Administration grant of authority for a specific flight operation(s), from
conducting such operation(s) in accordance with the authority granted by the
Federal Aviation Administration. Persons operating small unmanned aircraft in
city airspace must have proof of such authorization on their person during
operation.
(C) Operations Prohibited by the FAA - Clarification. Nothing in this section will be
construed to authorize the operation of any small unmanned aircraft in city
airspace in violation of any Federal statute or rules promulgated thereunder,
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including, but not limited to, any temporary flight restrictions or notices to
airmen issued by the Federal Aviation Administration.
(D) Operations Authorized by the State of Illinois - Exception. Notwithstanding the
prohibitions set forth in this section, nothing in this section will be construed to
prohibit the use of a drone by a law enforcement agency in accordance with
Section 15 of the Freedom from Drone Surveillance Act, codified at 725 ILCS
167/1 et seq.
9-5-15-4. – VIOLATION - PENALTY.
Any person who violates this Section will be fined five hundred dollars ($500.00) for
each offense.
9-5-15-5. – SEIZURE FOR UNLAWFUL USE.
(A) Upon a reasonable basis to believe that any small unmanned aircraft is or has
been operating in violation of this Section, t he City Manager, Chief of Police,
Fire Chief, or their duly authorized enforcement officers or designees may seize
the small unmanned aircraft.
(B) The City will provide notice to the owner within seven (7) days of seizing the
small unmanned aircraft and will afford the owner the opportunity for an
administrative hearing for the purpose of reviewing the appropriateness of the
seizure.
(C) The small unmanned aircraft will be held by the City until such time that the
owner of such small unmanned aircraft reimburses the City for the costs
incurred by the City related to and storage of the small unmanned aircraft.
(D) If criminal charges involving the use, condition or operation of the small
unmanned aircraft are pending, the small unmanned aircraft will be held until
disposition of the criminal charges.
(E) If it is determined at an administrative hearing, by a preponderance of evidence,
that the seized small unmanned aircraft was not operated in violation of this
Section, such small unmanned aircraft will be returned to its owner without
charge.
9-5-15-6. – RULES AND REGULATIONS.
The City Manager or his/her designee is authorized to adopt, promulgate, and enforce
reasonable rules and regulations pertaining to the administration and enforcement of
this Section 9-5-15. The City prohibits operation of any small unmanned aircraft in all
City of Evanston buildings.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
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SECTION 4: If any provision of this ordinance or application thereof to
any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity
will not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 5: The findings and recitals herein are declared to be prima
facie evidence of the law of the City and will be received in evidence as provided by the
Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 6: This ordinance will be in full force and effect immediately
after its passage, approval and publication in the manner provided by law.
Introduced:_________________, 2017
Adopted:___________________, 2017
Approved:
__________________________, 2017
_______________________________
Stephen H. Hagerty, Mayor
Attest:
_____________________________
Devon Reid, City Clerk
Approved as to form:
_______________________________
W. Grant Farrar, Corporation Counsel
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To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: David Stoneback, Public Works Agency Director
Subject: Municipal Solid Waste Franchise
Date: July 17, 2017
Recommended Action:
Frank Hillegonds, Municipal Affairs Manager from Groot Industries, will discuss Groot’s
efforts to identify and correct overflowing containers collected as part of the Municipal
Solid Waste Franchise.
Background:
The City entered into a Municipal Solid Waste Franchise agreement with Groot
Industries for service at commercial, business, institutional and multi-family residential
buildings in October 2008. The initial term of the contract was for seven years, or until
October 31, 2015. Contract Amendment No. 1 to this agreement extended the term for
another 5 years, or until October 31, 2020.
Memorandum
For Administration & Public Works meeting of July 24, 2017 Item APW1
Municipal Solid Waste Franchise
For Discussion
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For Administration & Public Works Committee July 24, 2017 Item APW2
Residency Requirements for City Employees
For Discussion
To: Honorable Members of the Administration & Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jennifer Lin, Human Resources Division Manager
Wolf Peddinghaus, Management Analyst, Administrative Services
Subject: Role of Residency in City Employment
Date: July 19, 2017
Recommended Action:
Staff recommends that the City Council review, discuss and provide guidance in the role
residency should have in City employment.
Funding Source:
Not applicable at this time.
Livability Benefits:
1. Economy and Jobs
a. Quality Jobs and Living Wages
b. Local Economy
2. Equity and Empowerment
a. Civic Engagement
b. Civil and Human Rights
Summary:
The City of Evanston does not have a residency policy for all City jobs. The City does
utilize residency preference points for Evanston residents applying for Police and Fire
Department positions. The residency preference points are based on the Civil Service
Commission's Rules and Regulations. Specifically, five points are added to scores for
applicants residing in Evanston. The City does not grant preference to Evanston
residents for other positions.
Although there are positives to employing residents, the potential for abuse and
cronyism does exist. Further, depending on the terms of the program, once a resident
gets hired based on residency, the resident can move away the next day.
Memorandum
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Unlike the issues related to preference points for residents, the practice of residency
requirements as a condition of employment in neighboring communities varies widely.
The City of Chicago has a residency requirement for all employees. Evanston and
Schaumburg are examples of cities whose city code is silent on any residency
requirements.
While Evanston’s code is silent, the City of Elgin’s codified residency requirement is
detailed. Elgin’s code states:
“The following listing of full time officers and employees, employed now or
hereinafter by the city, shall be required as a condition of their continued
employment to maintain their bona fide residence and their principal place of
abode within the corporate city limits of the city of Elgin: city manager, fire chief,
police chief, assistant city managers, community development director, public
services director, parks and recreation director, police deputy chief, assistant fire
chiefs, and city clerk. (Ord. G46-14, 2014).
Niles’ residency requirement is geographically broad. Niles’ residency requirement
states:
“All village employees shall be actual full-time, permanent residents of and
maintaining their domicile within the geographical area described as follows: The
Illinois/Wisconsin state line on the north; Lake Michigan on the east; Cermak
Road/Route 56 on the south; and Illinois State Route 47 on the west.” From time
to time, however, Niles’ Board of Trustees may require department directors to
reside within the village.
Des Plaines provides an example of city that has changed its residency requirement
several times. In an advisory referendum in 2001, Des Plaines residents voted ‘yes’ to
require residency for top managers. However, in 2014 the Des Plaines City Council
voted to repeal the residency requirement. As of November 2016, Des Plaines began to
discuss bringing back residency requirements.
The main goal for the City is to hire the most qualified person for the job. Currently, the
residency requirements remain flexible so that if the need arises, the City Council can
decide to require, or strongly recommend, residency for certain Director and Senior-
level positions. A recent example of this took place on April 14, 2017 when the City
Council voted to assist the Fire Chief in moving to Evanston. Please see Ordinance 32-
R-17. Evanston currently requires that only the City Manager reside in Evanston, per his
contract.
As an alternative to a residency requirement, a residency incentive could be offered.
Such program could provide employees a quarterly stipend for housing and could be
offered to employees at a set dollar amount.
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For Administration & Public Works Committee July 24, 2017 Item APW3
Review of Ex-Offender Hiring Policy
For Discussion
To: Honorable Mayor and Members of the City Council
Administration and Public Works Committee
From: Erika Storlie, Deputy City Manager/Administrative Services Director
Jennifer Lin, Human Resources Division Manager
Wolf Peddinghaus, Management Analyst, Administrative Services
Subject: Ex-Offender Hiring Policy
Date: July 19, 2017
Recommended Action:
Staff recommends that the City Council review the current ex-offender hiring policy and
provide direction.
Funding Source:
N/A
Livability Benefits:
Ex-offender hiring is directly related to the STAR Community Rating System’s Health &
Safety, Safe Communities, Action #11:
1. Purpose: “Prevent and reduce violent crime and increase perceptions of safety
through interagency collaboration”
2. Action 11: Create or support a multi-faceted, monitored re-entry program for ex-
offenders that includes training, education, mentoring, and employment
opportunities and other support services to reduce recidivism
Summary:
Attached is a copy of the City of Evanston’s current “Criminal History Criteria for
Employment” document. The policy has been in effect since May 2015.
The City’s policy is consistent with Title VII and Equal Employment Opportunity
Commission (EEOC) guidelines. As required by Illinois law, the City is prohibited from
asking applicants’ questions related to criminal background on job applications or during
interview processes, except as allowed for under state statute (police and fire positions).
Only after a candidate has been identified as the most qualified and is being considered
for employment does HR require the applicant to disclose information, including criminal
Memorandum
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convictions and previous employment history. If the candidate’s criminal background
reveals any criminal convictions, they are reviewed on a case-by-case basis pursuant to
the City’s Criminal History Criteria.
This is similar to policies in communities such as Chicago, Oak Park, Skokie,
Schaumburg and Wilmette which state that a conviction does not automatically bar the
applicant from employment and that factors such as age, date, seriousness/nature of
the violation, and rehabilitation will be taken into account, which are consistent and
recommended by the EEOC.
The City’s policy takes into account the type of conviction and considers it based on the
applicant’s position. The policy also considers the seriousness and the age of the
conviction. The policy is a concerted effort to allow for easier reentry into City
employment and the job market when felony drug convictions are not considered after
12 months. Moreover, the City’s policy specifically allows for a case-by-case
examination of criminal convictions involving violence and financial crimes.
In other situations, criminal convictions might not necessarily be disqualifiers for City
employment by the City but are disqualifiers by DCFS or other state law when the
employee is working around children. Examples include registered sex offenders or
convictions for family offenses. In these situations, DCFS will notify the City that an
employee be removed from a position involving working with children, and the City must
comply (for example, a pre-school instructor with certain convictions would not be
disqualified based on the City’s policy but would be disqualified by DCFS standards
because certain convictions are considered a “family offense”).
-------------------------------------------------------------------------------------
Attachments:
Current City Ex-Offender Hiring Policy
National League of Cities: “Cities Pave the Way, Promising Reentry Policies that
Promote Local Hiring of People with Criminal Records
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CRIMINAL HISTORY CRITERIA FOR EMPLOYMENT
(based on the date of the job posting)
(effective May 27, 2015)
Applicants are ineligible if they possess:
I. One or more felony convictions for Delivery or Possession with intent to deliver controlled substance or marijuana within 1
year
II. One or more Class 3 or higher convictions for crimes against property or the public within 3 years
III. One or more Class 3 or higher felony convictions for crimes against persons within 10 years
IV. One or more Class X felony convictions
V. One or more felony convictions for rape or sex crimes against a minor, or any other offenses that would require applicant
to register as a sex offender
VI. One or more misdemeanor or felony convictions for theft, fraud, deceptive practices, counterfeiting, and/or embezzlement
within 10 years IF the position is for a cashier position or any other position where the applicant would have access to or
control of City funds
Applicants’ criminal history and eligibility will be subject to review if they possess:
I. One or more felony convictions for crimes against persons over 10 years
II. One or more felony convictions for crimes against property or the public over 3 years
Applicants will need to provide further background regarding these convictions.
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Cities Pave the Way:
Promising Reentry Policies
that Promote Local Hiring of
People with Criminal Records
INSTITUTE
FOR YOUTH,
EDUCATION & FAMILIES
NELP
National Employment Law Project
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National League of Cities Institute for Youth, Education, and Families
The Institute for Youth, Education, and Families (YEF Institute) is a special entity within theNational League of
Cities (NLC).
NLC is the oldest and largest national organization representing municipal government throughout the United States. Its
mission is to strengthen and promote cities as centers of opportunity, leadership, and governance.
The YEF Institute helps municipal leaders take action on behalf of the children, youth and families in their communities.
NLC launched the YEF Institute in January 2000 in recognition of the unique and influential roles that mayors, city
councilmembers, and other local leaders play in strengthening families and improving outcomes for children and youth.
Through the YEF Institute, municipal officials and other community leaders have direct access to a broad array of strategies
and tools, including:
• Action kits that offer a menu of practical steps that officials can take to address key problems or challenges.
• Technical assistance projects in selected communities.
• The National Summit on Your City’s Families and other workshops, training sessions, and cross-site meetings.
• Targeted research and periodic surveys of local officials.
• The YEF Institute’s website, audioconferences and e-mail listservs.
To learn more about these tools and other aspects of the YEF Institute’s work, go to www.nlc.org/iyef or leave a message on
the YEF Institute’s information line at (202) 626-3014.
National Employment Law Project
The National Employment Law Project (NELP) works to restore the promise of economic opportunity in the 21st century
economy. In partnership with national, state and local allies, NELP promotes policies and programs that create good jobs,
strengthen upward mobility, enforce hard-won worker rights and help unemployed workers regain their economic footing
through improved benefits and services.
NELP works from the ground up to build change. Its model is to develop and test new policies at the state and local level,
then scale them up to spur change at the national level. NELP partners with strong advocacy networks, grounded in the
full range of stakeholders — grassroots groups and national organizations, worker centers and unions, policymakers and
think tanks. The NELP staff of lawyers, policy experts and researchers provide:
• In-depth legal and policy analysis;
• Rigorous empirical research;
• Expert legal advice and technical assistance;
• Strategic leadership in coalitions;
• Communications, public education and messaging; and
• Capacity building.
To learn more about NELP, visit www.nelp.org, or contact (212) 285-3025 or nelp@nelp.org.
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Cities Pave the Way:
Promising Reentry Policies
that Promote Local Hiring of
People with Criminal Records
INSTITUTE
FOR YOUTH,
EDUCATION & FAMILIES
NELP
National Employment Law Project
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1
I. Introduction
The nation’s cities are ground zero for the record numbers of people returning home from prison and hoping to start
a new life by working and giving back to their families and their communities.
At all levels of government and across the private and non-profit sectors, it is possible to find compelling examples of
community leaders coming together to forge promising reforms that address this historic reentry challenge.1 While
the obstacles facing our communities are even greater now, given the current economic crisis and stressed local bud-
gets, a new wave of innovation has generated exciting models that local governments can adopt to restore hope and
opportunity for those with a criminal history who have paid their debt to society.
This paper assembles the most promising local policies that promote the hiring of people with criminal records.
Of special significance, the paper features 23 cities and counties — four more in the past year — that have decided
to “ban the box” on their job applications that asks about an individual’s criminal record. To help level the play-
ing field, these communities now defer the criminal background check to the final stages of the hiring process.
In addition, the paper highlights a range of other innovative hiring strategies, ranging from first source hiring poli-
cies to special tax credits and bonding subsidies. These promising reforms open up employment opportunities for
people with criminal records which, in turn, improve public safety in those communities hardest hit by crime and
unemployment.
The paper also describes some of the fundamentals of the local government hiring process and the federal civil rights
laws that regulate criminal background checks. In an effort to focus more intentionally on actual hiring policies
driven by local governments, the paper does not encompass the broad array of job readiness, training and placement
programs targeting people returning from prisons back to their communities.
To help lay the foundation for this analysis, the Institute for Youth, Education and Families at the National League of
Cities surveyed cities across the country to learn more about their hiring policies. Responses to this survey provided
a wealth of helpful information that has been incorporated into the paper and summarized in the Appendix.
II. The Basics of the City Hiring Process
Most municipalities follow set hiring procedures to process job applications, interview candidates and select finalists for
hire. By way of background, the paper begins with a summary of the basics of these hiring procedures, highlighting those
stages of the process that are of special significance to people with criminal records.
The Job Application: The city hiring process typically starts with a comprehensive job application. Most forms (often
available both in print and online) require the applicant to answer some variation of the question, “Have you ever been
convicted of a crime?” Applicants responding “yes” must then list certain details about the conviction, including the type
of conviction, the date, and where the conviction occurred.
1 Mayoral Policy Caucus on Prisoner Reentry, “Rebuilding Lives. Restoring Hope. Strengthening Communities. Breaking the Cycle of Incarceration and Building Brighter Futures in Chicago” (January 2006),
available at http://egov.cityofchicago.org/webportal/COCWebPortal/COC_EDITORIAL/MPCFinalReport.pdf.
“Implementing this new policy won’t be easy, but it’s the right thing to do. . . .
We cannot ask private employers to consider hiring former prisoners unless the city practices
what it preaches.”
Chicago Mayor Richard M. Daley, January 24, 2006
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2
Cities Pave the Way
However, as documented in the NLC survey, the scope of information the applicant is required to produce varies from city
to city. Some cities limit the inquiry to felony convictions going back a specific period of time and do not require applicants
to disclose minor, misdemeanor convictions. Other cities require applicants to list convictions for any violation of the law
other than a minor traffic offense. All cities responding to the survey reported that they continue to consider an applicant’s
qualifications for the job and do not disqualify an applicant based solely on the disclosure of a past conviction.
Screening for Minimum Hiring Standards: Next, most cities apply civil service rules and screen the candidates to
determine if they meet the minimum educational and skill requirements of the specific job. These screening func-
tions are often performed centrally by a human resources (HR) department. Depending on the job, the applicant may
also be required to pass an aptitude test, including a written exam and/or physical ability test that measures the skills
necessary to perform the specific job functions.
In many cases, a criminal background check is also conducted at this preliminary stage of the hiring process, either
by a commercial data broker or by the state’s official criminal records system. On occasion, a city will rely exclusively
on the information regarding criminal history that an applicant submits on the job application. If the applicant meets
the minimum requirements for the position, he or she will then advance to the final stage of the hiring process.
The Final Stages of the Hiring Process: Applicants who meet the minimum requirements dictated by the civil ser-
vice rules and other policies, often including the criminal background check, are placed on a list of “eligibles” for hire
generated by the HR department. At this stage, the agency or department that listed the job opening selects qualified
applicants to interview. To protect the individual’s privacy, some HR departments will retain information collected
about an applicant’s past conviction history while others disclose the records to the hiring manager to evaluate as
part of the interview process.2
As described in more detail below, a growing number of cities are now performing a complete background check
only at this last stage of the hiring process, when an individual is selected as a finalist in the hiring process. Some cit-
ies proceed to make a conditional offer of employment while awaiting the results of the criminal background check.
III. Three Steps to a Model City Hiring Policy
SteP 1: evAluAte CuR R ent HIRIng PolICIeS AnD ADoPt FeDeR Al CIvIl
RIgHtS StAnDARDS tHAt RegulAte HIRIng oF PeoPle wItH CRIMI-
nAl ReCoRDS
The critical first step for cities to evaluate their criminal background check policies is to compare the city’s hiring
policy against the federal civil rights laws that protect against employment discrimination based on race, national
origin, gender and religion.
Because criminal background checks for employment have a disproportionate negative impact on people of color,
the Equal Employment Opportunity Commission (EEOC) has determined that employers that screen for a criminal
record have a special obligation under Title VII of the Civil Rights Act of 1964 to protect against discrimination.
Consistent with the federal law, most of the cities responding to the NLC survey indicated that the mere presence of
a criminal conviction is not alone enough to disqualify an applicant for employment.
2 For example, cities vary according to whether the candidate’s conviction history is shared with the hiring manager. According to the NLC survey, Dublin, Ohio; Edgewood, Ky.; Jacksonville, Fla.; St. Louis, Mo.; and
Lumberton, N.C., centralize review of conviction history information in the city’s HR department. In other cities that responded to the survey, including Hartford, Conn., and Newark, N.J., the agency or department
that is hiring also reviews the criminal record information. 459 of 471
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Promising Reentry Policies that Promote Local Hiring of People with Criminal Records
However, Title VII further requires employers, including local governments, to adopt the specific EEOC criteria that
reflect minimum federal requirements in evaluating criminal records for employment. First, the EEOC guidelines pre-
clude employers from relying on arrest records of any sort, except in very special cases.3 When an employer takes into
account an individual’s conviction, Title VII also requires that the screening policy be “job related,”4 which means:
• the offense is substantially related to the job;
• the employer considered the nature and gravity of the offense; and
• the time that has passed since the conviction or the completion of the applicant’s sentence is sufficiently recent.
Thus, as the EEOC has concluded, “an absolute bar to employment based on the mere fact that an individual has a
conviction record is unlawful under Title VII.”5 Some state civil rights laws (e.g., in Hawaii, New York, Pennsylva-
nia, Wisconsin and Minnesota) expand on the EEOC’s guidelines in protecting against discrimination based on an
individual’s criminal record.
All cities should begin their review of city hiring policies by evaluating their own compliance with the hiring stan-
dards set by the EEOC, including the specific criteria used to evaluate criminal records. Thereafter, the cities should
expressly extend the EEOC standards regulating the criminal background checks to all city agencies and local gov-
ernment contractors. In fact, it is an especially appropriate moment for cities to review their hiring policies to ensure
compliance with the EEOC’s guidelines because new federal guidelines expressly require that projects funded under
the American Recovery and Reinvestment Act (ARRA) be implemented in a manner consistent with Title VII. 6
Chicago’s Reentry Initiative Expands on the EEOC’s Criminal Records Hiring Standards
In 2006, in response to the comprehensive report and recommendations of the Mayoral Policy Caucus on Prisoner
Reentry, Mayor Richard M. Daley of Chicago directed all city agencies to review their hiring policies regulating
criminal background checks and ensure that they complied fully with the EEOC’s guidelines. In addition to explic-
itly adopting the specific EEOC guidelines7 to protect against discrimination based on criminal background checks
for employment, the City of Chicago required all agencies to take into account evidence of rehabilitation and other
mitigating factors before making their hiring decisions. As part of the new hiring process, the City of Chicago also
revised its job application in February 2007 to remove the question about criminal history while still conducting a
background check at the final stages of the hiring process. Mayor Daley took the significant step of calling for an
agency-by-agency review of their hiring policies to send the powerful message to the city’s private employers that
local government should lead by example, creating fairer hiring policies to govern the process of screening people
with criminal records for employment.
Battle Creek and Kalamazoo Prohibit Blanket Felony Ban on Hiring
In 2008, both Battle Creek and Kalamazoo, Mich., enacted city ordinances and policies prohibiting a blanket ban on
hiring anyone with a felony conviction, thus addressing one of the more routine violations of the EEOC’s guidelines
regulating employment of people with criminal records. Specifically, the ordinances require that city vendors (those
awarded contracts valued at more than $10,000) certify that they have “adopted a hiring policy which does not pre-
clude a person with a felony conviction from being considered for employment unless otherwise precluded by state
or federal law.”8
3 Equal Employment Opportunity Commission, “EEOC Policy Guidance on the Consideration of Arrest Records in Employment Decisions under Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. §2000e
et seq. (1982).” (Washington, DC: Equal Employment Opportunity Commission, September 7, 1990), available at http://www.eeoc.gov/policy/docs/arrest_records.html.
4 Equal Employment Opportunity Commission, “EEOC Policy Statement on the Issue of Conviction Records under Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e et seq. (1982).” (Washington,
DC: Equal Employment Opportunity Commission, February 4, 1987), available at http://www.eeoc.gov/policy/docs/convict1.html.
5 Id.
6 U.S. Office of Management and Budget, Memorandum for the Heads of Departments and Agencies, “Updated Implementation Guidance for the American Recovery and Reinvestment Act of 2009” (April 3, 2009),
at page 5.
7 Mayoral Policy Caucus on Prisoner Reentry, “Rebuilding Lives. Restoring Hope. Strengthening Communities. Breaking the Cycle of Incarceration and Building Brighter Futures in Chicago” (January 2006), at
page 27.460 of 471
4
Cities Pave the Way
SteP 2: “BAn tHe Box” AnD DelAy tHe BACkgRounD CHeCk untIl tHe FInAl
StAgeS oF tHe HIRIng PRoCeSS
After incorporating the EEOC’s guidelines into the city’s hiring process, creating clear and fair screening standards
that apply to all job applicants, cities should consider the “ban the box” policy that has now been adopted by 23 cities
and counties across the country.
First conceived by All of Us or None, a California-based community group that represents people with criminal
records, the “ban the box” policy removes the standard question that requires an applicant to disclose his or her
criminal history from the city’s job application. By eliminating this question, the intent is to remove the debilitating
stigma associated with the inquiry that often discourages qualified candidates with criminal records from seeking
city employment.
At the same time, as one city HR director put it, removing the question from the initial job application also creates
a “win-win” situation for the city because it helps maximize the applicant pool — especially in major urban areas
where nearly one in three adults has a criminal record — and creates a helpful advantage for cities to compete suc-
cessfully with other employers for the very best qualified workers in their communities.
Significantly, the “ban the box” policy still requires a criminal background check for those positions where it is nec-
essary to ensure safety and security at the workplace. It also does not alter the job application or screening process
for those positions, such as in law enforcement, for which criminal background checks are required by law to protect
safety or security on the job. What it does, instead, is delay the criminal background check until the final stages of
the hiring process once the applicant has been selected for an interview or the city has made a conditional offer of
employment.
As described above, most cities do not rely on criminal history information provided by the applicant when screen-
ing for a criminal record. Rather, they typically conduct a formal criminal background check under contract with a
private data broker or with the state criminal history databases. Thus, the information generated on the job applica-
tion itself usually serves a narrow purpose, often limited to evaluating the veracity of the applicant’s statements after
a formal background check has been completed.
Moreover, by conducting criminal background checks of all applicants for employment — not just of those candi-
dates who reach the final stages of the hiring process — cities are also expending valuable personnel time and limited
resources on investigations of large numbers of applicants when they could instead target time and resources more
efficiently toward those who are most likely to be employed.
8 City of Battle Creek Policy, 208.10 Equal Opportunity and Felony Re-Entry Employment (Approved by City Commission June 3, 2008).
“Three cities — Boston, Chicago and San Francisco — have taken groundbreaking steps aimed at de-emphasizing
criminal histories for qualified applicants for city jobs, except in law enforcement, education and other sensitive areas
where people with convictions are specifically barred by statute. . . . Taken together, the recent developments in Boston,
Chicago and San Francisco symbolize a step forward in terms of fairness for law-abiding ex-offenders, who are often
barred from entire occupations because of youthful mistakes and minor crimes committed in the distant past.”
editorial, “Cities that lead the way,” New York Times (March 31, 2006)
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Promising Reentry Policies that Promote Local Hiring of People with Criminal Records
Because the “ban the box” policy still requires a criminal background check, it does not confer favorable treatment on
people with criminal records who are competing for city jobs. The intent is to create the appearance and reality of a
fairer hiring process for all qualified workers, which benefits local government employers and the community. Given
that the employer is still screening for an individual’s criminal record for those positions that pose a threat to the
safety or security of the public, the employer is protected against any potential legal liability for “negligent hiring.”
Since 2004, when the policy was first adopted by San Francisco, another 22 cities and counties in 12 states have enacted
“ban the box” ordinances or implemented similar policies under a mayor’s or county executive’s authority.9 Major cit-
ies such as Austin, Boston, Chicago, Jacksonville, Minneapolis, Portland, Ore., San Francisco and St. Paul as well as
smaller cities and counties such as New Haven, Conn., have been leaders in adopting innovative reforms. In the past
year, Memphis, along with another four cities has joined the “ban the box” movement (Hartford, Conn., Worcester,
Mass., Bridgeport, Conn., and Kalamazoo, Mich.).10 In the past year, three new states (Connecticut, New Mexico and
Minnesota) have also adopted “ban the box” policies that apply to all state employment.11
Minneapolis Ban the Box Policy Works to Expand Hiring and Conserve Limited City Resources
The City of Minneapolis adopted the Fair Hiring Practices Resolution in December 2006, removing the criminal
background check question from city job applications. In addition, the policy specifies that a background check
is to be completed only after a conditional job offer has been made to the job applicant. Since the hiring reforms
went into effect in 2007, the city’s Human Resource Department has documented that far fewer applicants are being
rejected due to past convictions. In fact, nearly 60 percent of the applicants for whom the background check raised a
potential concern were later hired (compared to 5.7 percent under the prior policy). In addition, Minneapolis found
that considering conviction information later in the hiring process — just in those cases where a conditional offer
of employment has been made — reduced the amount of time and resources necessary to process applicants for city
jobs by 28 percent.
Jacksonville Takes a Comprehensive Approach to Remove Multiple Barriers to Employment
In 2008, the Jacksonville, Fla., City Council adopted an ordinance reforming both the city’s hiring procedures and
its contractor bidding policies to promote employment of people with a criminal record. The directive implement-
ing the “ban the box” ordinance states that the city department heads will “not inquire about or consider criminal
background check information in making a hiring decision.”13 Instead, “criminal information disclosure is required
as part of the post-offer new hire process.” [Emphasis in original]. While removing the criminal history question
from the job application, the application instructions go a step further and encourage people with a criminal record
to apply for city jobs.14 Significantly, the criminal background check screening process is centralized in the city’s
Human Resources Department so that criminal record information is not shared with other city agencies. Moreover,
particularly strong standards help to ensure that applicants are not inappropriately excluded during the city’s screen-
ing process, taking into account the specific duties of the job, the age of the offense and rehabilitation.
9 These cities and counties include: Alameda County, Calif.; Austin; Baltimore; Berkeley, Calif.; Boston; Bridgeport, Conn.; Cambridge, Mass.; Chicago; Hartford, Conn.; Jacksonville, Fla.; Kalamazoo, Mich.;
Memphis; Minneapolis; Multnomah County, Ore.; New Haven, Conn.; Norwich, Conn.; Oakland, Calif.; Providence, R.I.; San Francisco; Seattle; St. Paul, Minn.; Travis County, Texas; and Worcester, Mass. For
more detail on these policies, including links to the ordinances and local contacts, see National Employment Law Project, “Major U.S. Cities and Counties Adopt Hiring Policies to Remove Unfair Barriers to
Employment of People with Criminal Records” (Updated June 29, 2010), available at http://www.nelp.org/page/-/SCLP/CityandCountyHiringInitiatives.pdf.
10 Other major cities, including Detroit, are also actively debating “ban the box” policies. Id.
11 Several additional states, including Massachusetts, New Jersey and Rhode Island, are also debating “ban the box” initiatives that apply to state employment. National Employment Law Project, “New State Initiatives
Adopt Model Hiring Policies Reducing Barriers to Employment for People with Criminal Records” (June 2010), available at http://www.nelp.org/page/-/SCLP/ModelStateHiringInitiatives.pdf.
12 City of Minneapolis Conviction Information Summary 2004- 2008 YTD includes data through July 3, 2008.
13 Jacksonville Human Resources Directive #0121, Ex-Offender Employment Review Standards (Revised July 8, 2009).
14 Specifically, the instructions to the Jacksonville job application read: “CRIMINAL BACKGROUND INFORMATION: Individuals with conviction records may be eligible for employment with the City and are encouraged
to apply. Evaluations of eligibility will be based upon the nature of the job applied for, nature of the offense, as well as applicant’s conduct subsequent to the offense. This information will be kept confidential and will
not become part of the personnel file if the individual is employed.”462 of 471
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Cities Pave the Way
SteP 3: APPly tHe loCAl FAIR HIRIng RequIR eMentS to goveRnMent Con-
tR ACtoRS
In an attempt to promote model hiring policies in the private sector, several cities have also required employers that
receive local government contracts to adopt the same hiring policies used by the city to remove barriers to employ-
ment for people with criminal records. For example, Boston, Cambridge and Worcester, Mass., as well as Hartford
and New Haven, Conn., now extend their city “ban the box” policies and other local hiring reforms to their vendors.
Boston Extends Model Hiring Reforms to City Vendors
Since 2006, Boston has had in place one of the nation’s most expansive local government hiring policies promoting
employment of people with criminal records. The policy requires a “good faith” determination of whether a criminal
background check is necessary for each city position and postpones screening for a criminal record until the job
applicant is found to be “otherwise qualified” for the position. In addition, all private vendors that enter into new
contracts with the city (estimated to total 50,000) are required to adopt “policies, practices and standards that are
consistent with city standards.” Moreover, each city agency that issues a covered contract has to review the vendor’s
policies and follow up to ensure that the policies are properly implemented as part of the process of evaluating the
vendor’s performance under the contract.15
Iv. leverage Development Funds to target Jobs for People with
Criminal Records
In addition to addressing their own employment policies and those of their contractors, more cities across the coun-
try are adopting promising strategies that leverage local development funds to create employment opportunities for
residents facing the greatest difficulties entering the labor market. These initiatives take many forms, ranging from
local hiring preferences for targeted groups of city residents to “project labor agreements” negotiated with local
unions and “community benefit agreements” negotiated with the help of community-based organizations.16 In some
cities, these hiring policies specifically target people with criminal records, bringing together training and other
resources with a commitment of employment on city-funded development projects.
These policies often apply to construction projects and the growing number of investments in green jobs made pos-
sible with new federal grants for weatherization and other energy conservation projects. In fact, the federal govern-
ment strongly endorses these innovative strategies in projects funded with ARRA dollars, stating in federal guide-
lines that localities should “maximize the economic benefits of a Recovery Act-funded investment in a particular
community by supporting projects that seek to ensure that the people who live in the local community get the job
opportunities that accompany the investment.”17
Newark’s First Source Hiring Ordinance
The City of Newark, N.J., passed its “first source” or local hiring ordinance in 2000. The ordinance requires construc-
tion contractors doing business with the city to take affirmative steps to employ Newark residents in 40 percent of
their positions.18 The residents can be employed as apprentices, trainees, helpers or full-fledged journeymen. Both
construction contractors and developers are required to comply with the ordinance or otherwise demonstrate “best
15 The full text of Boston’s ordinance is available at http://nelp.3cdn.net/dc937c758c0ad0c931_fem6bxk1e.pdf.
16 For more background on these strategies, see Kathleen Mulligan-Hansel, “Making Development Work for Local Residents: Local Hire Programs and Implementation Strategies that Serve Local Communities”
(Partnership for Working Families: June 2008), available at http://www.communitybenefits.org/downloads/Making%20Development%20Work%20for%20Local%20Residents.pdf.
17 U.S. Office of Management and Budget, Memorandum for the Heads of Departments and Agencies, “Updated Implementation Guidance for the American Recovery and Reinvestment Act of 2009” (April 3, 2009),
at page 5.
18 The Newark First Source Ordinance is codified as 2:4-20 of the City Code, available at https://ndex.ci.newark.nj.us/dsweb/Get/Document-156762/First+Source+Ordinance.pdf.463 of 471
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Promising Reentry Policies that Promote Local Hiring of People with Criminal Records
19 Jacobs, Andrew, “Seeking the Key to Employment for Ex-Cons,” New York Times (April 27, 2008), available at http://www.nytimes.com/2008/04/27/nyregion/27excons.html?_r=1&scp=1&sq=%22seeking%20
the%20key%20to%20employment%20for%20ex-cons%22&st=cse.
20 The Los Angeles agreement is available at http://74.10.59.52/laane/projects/ConstructionCareers/CRAPLA09062008.pdf.
21 The agreement, dated September 24, 2009, is available at http://www.portlandonline.com/bps/index.cfm?a=265161&c=50152. Another helpful “community benefits agreement” targets San Diego’s low-
income residents. The Ballpark Village Project Community Benefits agreement includes a first-source hiring provision that also requires business tenants in the development area to engage with the “Rehabilitated
Ex-Offender Training Program” to promote employment of people with criminal records. The San Diego agreement is available at http://www.communitybenefits.org/downloads/Ballpark%20CBA.pdf.
22 General information on best value contracting is available at http://www.clmcwisc.com/Best_Value_Contracting.htm.
23 See http://www.cityofmadison.com/news/view.cfm?news_id=200.
24 Id.
efforts” in meeting the hiring requirement. Although the ordinance does not specifically target people with a convic-
tion history, one in six adult residents in Newark has a criminal record,19 and are thus often major beneficiaries of the
local hiring policy.
Los Angeles Project Labor Agreement Promotes Union Apprenticeships
The Community Redevelopment Agency of Los Angeles is responsible for spending public dollars to promote devel-
opment in Los Angeles communities. With the strong support of local community organizations (including the Los
Angeles Alliance for a New Economy) and labor unions, the agency negotiated a particularly comprehensive project
labor agreement (PLA) on publicly subsidized development projects that promotes local hiring and job quality stan-
dards.20 The PLA targets “disadvantaged workers,” including anyone who has a “criminal record or other involve-
ment with the criminal justice system.” It also calls on construction unions to “exert their best efforts to recruit and
identify Local Residents…and Disadvantaged Workers, and to assist such individuals in qualifying and becoming
eligible for…apprenticeship programs.”
Portland’s Green Jobs Initiative Targets People with Criminal Records
Government officials and key stakeholders in Portland, Ore., have signed on to the “Community Workforce Agree-
ment on Standards and Community Benefits in the Clean Energy Works Portland Pilot Program,” which sets up
an initial 470-home pilot weatherization program with the potential of reaching 100,000 qualifying homes county-
wide.21 The Portland agreement establishes a goal of hiring 80 percent of program employees from the local commu-
nity. The agreement also seeks to ensure that 30 percent of all those hired under the program represent low-income
communities, including “formerly incarcerated individuals seeking new opportunities for responsible citizenship
and economic self-sufficiency.” Finally, the agreement, which has been endorsed by various city council resolutions,
also creates strong standards regulating both the quality of the jobs and the quality of product.
v. expanding Bid Incentive Programs to Promote local
Hiring Priorities
Another helpful strategy for cities to promote employment of people with criminal records is the local bid incentive
process through which private employers compete to win government contracts. The traditional process for awarding
construction contracts requires selection of the contractor with the lowest bid price that meets minimum qualifica-
tions. However, more cities have adopted “best value contracting,” awarding projects to contractors that meet the
best combination of price and technical qualifications that take into account local hiring and other policy priorities.22
Investments in workers, including job training, workplace safety and pension and health care provisions are often
addressed in the best value contracting process. In addition, the process provides an opportunity for cities to pro-
mote outcomes that benefit the local community, including diversity initiatives, local hiring and apprenticeship
requirements. For example, in response to certain labor shortages, Madison, Wisc., adopted this approach to stimu-
late greater private investments in apprenticeship and training programs for the next generation of skilled workers.23
The City of Boston passed a similar ordinance in 1998, also requiring private employers seeking contracts with the
city to submit affirmative action plans.24
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Cities Pave the Way
Indianapolis Bid Incentive Program Targets People with Criminal Records
In September 2008, the Indianapolis City Council unanimously adopted an ordinance to establish a bid incentive
program for city procurement that specifically promotes hiring of people with criminal records. The ordinance pro-
motes the policy of the “city and county to employ residents of the county who previously were incarcerated for or
convicted of a felony.”25 It directs the city’s purchasing division to give preference to vendors who train or employ
people with criminal records. To comply with the ordinance, employers must also have in place records that ensure
effective tracking to determine the success of those qualifying workers who have been employed by the contractor.
The ordinance provides for sanctions in the event of contractor non-performance.
vI. Financial Incentives for Private employers to Create Jobs for
People with Criminal Records
In recent years, more cities have also created new financial incentives for private employers to hire people with crimi-
nal records in their local communities. These incentives have taken the form of supplemental tax credits that build on
the federal Work Opportunity Tax Credit (WOTC) available to employers that hire people with criminal records,26
and bonding programs that protect employers against certain legal liabilities.
Philadelphia Tax Credit Program Joins Forces with the Reentry Initiative
In January 2008, the City of Philadelphia adopted the Philadelphia Re-Entry Employment Program, which allows
any local business that hires someone with a conviction history to apply for a $10,000 credit for three years against
the city’s Business Privilege Tax. The tax credit is available for each qualifying employee hired. The Mayor’s Office
for the Reentry of Ex-Offenders developed the program in partnership with the Philadelphia Workforce Develop-
ment Corporation and local chamber of commerce. The program, which is capped at 1,000 workers, specifically
provides incentives for the hiring of people who are on probation or parole. It also requires that they be employed
full time “with an hourly rate, excluding benefits, of at least 150 percent of the federal minimum wage” and receive
“an employment benefit package that includes the same benefits” provided to other full-time employees, along with
tuition support to advance the employees’ educational goals.27
San Francisco Adopts Bonding Program for “At Risk” Workers
In 2007, the San Francisco Board of Supervisors passed an ordinance establishing a fidelity bonding program for
employers that hire “at-risk” workers, including people who face barriers to employment based on a criminal history.
Fidelity bonds are business insurance policies protecting private employers against damages and liabilities connected
with “employee dishonesty,” such as theft, forgery, larceny or embezzlement of money or property. The ordinance
authorized the city’s Department of Workforce Development to enter into a purchase agreement with the Federal
Bonding Program to provide bonds up to $25,000 to prospective employers. The ordinance also requires the city’s
Public Defender, District Attorney and Probation and Sherriff’s Departments to conduct outreach about the program
to potential job applicants who avail themselves of city workforce services.28
25 The meeting minutes and language of the Indianapolis ordinance are available at http://www.indy.gov/eGov/Council/Meetings/Council/Documents/09-08-08min.pdf.
26 U.S. Department of Labor, Employment & Training Administration, Work Opportunity Tax Credit Website Resources available at http://www.doleta.gov/business/incentives/opptax/ .
27 Information on Philadelphia’s program is available online at http://www.phila.gov/Revenue/pdfs/PREP_Application.pdf.
28 The San Francisco bonding policy is available online at http://sfgov.org/site/frame.asp?u=http://www.oewd.org.465 of 471
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Promising Reentry Policies that Promote Local Hiring of People with Criminal Records
vII. Conclusion
Most city governments and private employers have a long way to go in removing barriers to employment for people
with criminal records. In just the past five years, however, a growing number of city leaders have made impressive
strides in developing and implementing new initiatives that give hope and opportunity to those coming home from
prison who need a job to get back on their feet and do right by their communities.
Typically, these policies have been developed as part of a comprehensive, “smart on crime” agenda, often under the
leadership of city appointees designated to craft more effective reentry policies or one of a growing number of “reen-
try councils” and city caucuses that represent the diverse interests and perspectives of the community. In the process,
these bold steps by city leaders to reshape their own municipal hiring policies also set an important example for —
and send a much-needed signal to — employers in the private sector.
To be sure, severe economic struggles pose yet another challenge for cities seeking to open up employment oppor-
tunities for workers from all walks of life, including those who have had contact with the criminal justice system.
However, as a result of innovative efforts within cities across the country, a new roadmap now exists to provide full
and fair employment options for all members of the community when the economy and job growth rebound.
Acknowledgements
The authors wish to thank the Annie E. Casey Foundation for its generous support for all phases
of the reentry collaboration between National Employment Law Project and the National League
of Cities (NLC).
Maurice Emsellem, policy co-director at the National Employment Law Project (NELP), served
as the author of this paper, with extensive research assistance provided by NELP staff attorney
Madeline Neighly. NELP also thanks Jessie Warner, formerly of NELP, for her early work on this
project. A survey of municipal hiring practices conducted by Eric Reid, 2008-09 National Urban
Fellow at NLC’s Institute for Youth, Education and Families (YEF Institute), provided valuable
information from surveys of city officials that has been incorporated into the paper. Clifford M.
Johnson, the YEF Institute’s executive director, provided editorial direction and helpful feedback.
Alexander Clarke was responsible for the publication’s design and layout.
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Cities Pave the Way
ARIZONA
Tempe
CALIFORNIA
Alameda County X
Berkeley X X
Los Angeles Project labor agreement (10% of total hours to be worked by disadvantaged
workers, including those “having a criminal record or other involvement with
the criminal justice system”)
Oakland X
San Francisco X X Bonding
CONNECTICUT
Hartford X X X
New Haven X X X
Norwich X
FLORIDA
Jacksonville X X Bid incentives (no contract with the city over $200,000 is awarded
unless the contractor agrees to identify potential job opportunities for
ex-offenders, report to the City on the employment practices & experiences
of hiring ex-offenders, and cooperate with the City in securing employment
for ex-offenders)
GEORGIA
Atlanta X
Savannah* X
ILLINOIS
Chicago X X
INDIANA
Indianapolis Bid incentives (affords additional weight to bids that have programs for
training/hiring persons convicted of or incarcerated for felonies)
KENTUCKY
Edgewood* X
Lyndon* X
MARYLAND
Baltimore X
MASSACHUSETTS
Boston X X X Bid incentives
Bridgeport X X
Cambridge X X X
Worcester X X X
MICHIGAN
Battle Creek X X
Kalamazoo X
Appendix
Selection
Criteria
Adopts EEOC
Standards
Job Application Protections
Time Limits on
Consideration
of Convictions
Hiring Policies
Apply to
Contractors
Banned the
Box Private Sector Hiring Incentives & Community Agreements
Limited
to Felony
Convictions
SELECTED LOCAL HIRING POLICIES THAT APPLY TO PEOPLE wITH CRIMINAL RECORDS
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Promising Reentry Policies that Promote Local Hiring of People with Criminal Records
MINNESOTA
Minneapolis X
St. Paul X
MISSOURI
Berkeley X 10 years
St. Louis First source hiring, bonding of people with records
NEw JERSEY
Newark Bid incentives, CBAs, first source hiring, tax breaks
NORTH CAROLINA
Creedmoor
Lumberton X 7 years
OHIO
Centennial X
Dublin X
OKLAHOMA
Oklahoma City X
OREGON
Multnomah Cnty X X
Portland X X
Salem
PENNSYLVANIA
Philadelphia Tax breaks
Wilkes-Barre
RHODE ISLAND
Providence X
SOUTH CAROLINA
North Charleston X 7 years
TENNESSEE
Farragut X
Memphis X
Nashville* X
TEXAS
Austin X
Lubbock 7 years X
Travis County X
UTAH
South Ogden Bid incentives, first source hiring
wASHINGTON
Seattle X
wISCONSIN
Madison Bid incentives
* Employment application not online but City’s response to NLC survey indicates they do not request criminal history information on initial job application
Selection
Criteria
Adopts EEOC
Standards
Job Application Protections
Time Limits on
Consideration
of Convictions
Hiring Policies
Apply to
Contractors
Banned the
Box Private Sector Hiring Incentives & Community Agreements
Limited
to Felony
Convictions
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Cities Pave the Way
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