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HomeMy WebLinkAbout09.25.17CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, September 25, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fiske (II) Mayor Public Announcements and Proclamations National Hispanic Heritage Month, September 15 – October 15, 2017 Erie Family Health Center Day - October 6, 2017 (III) City Manager Public Announcements Fire Prevention Week, October 8-14 2017 Savvy Awards – Two 3CMA Silver Circle Awards for Annual Report and Friday Forecast (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 594 City Council Agenda September 25, 2017 Page 2 of 13 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Processing of Freedom of Information Act Requests Alderman Wilson recommends that the City Council 1) direct the City Clerk, City Manager and Corporation Counsel to review the current process for submittal of Freedom of Information Act (FOIA) requests prior to posting the request on the “NextRequest” system and to develop a specific policy for the review and response to all FOIA requests to be submitted to the City Council’s Rules Committee on October 16, 2016; 2) set a policy effective immediately that police reports produced as part of a FOIA inquiry be made available only to the requesting party; and 3) direct the City Clerk that all current police reports on the “NextRequest” system be removed from public view immediately. For Action (SP2) Authorization and Budget Allocation for Hiring Special Legal Counsel - City Clerk City Clerk Reid requests that the the City Council authorize him to retain special legal counsel to advise his office on matters related to duties and functions of the office as well as allocate funds for such services. For Action (SP3) Presentation for the Robert Crown Community Center and Library Project City Staff, Woodhouse Tinnucci Architects (WTA), and Friends of Robert Crown will present information regarding the status of the Robert Crown Community Center and Library Project. For Action (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Rainey Human Services - Alderman Fiske Rules - Alderman Wilson CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of July 24, 2017 (corrected) and September 6, 2017. For Action 2 of 594 City Council Agenda September 25, 2017 Page 3 of 13 ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – August 21, 2017 through September 3, 2017 $ 2,808,524.51 (A2) Bills List – September 12, 2017 $ 4,415,588.36 Credit Card Activity – Period Ending July 31, 2017 $ 214,653.76 For Action (A3.1) Single Source Purchase of two (2) Genetec License Plate Recognition Systems from Federal Signal Corporation Staff recommends approval of the Single Source purchase of two (2) Genetec License Plate Recognition systems from Federal Signal Corporation (2645 Federal Signal Drive, University Park, IL 60484) for the Administrative Services Department in the amount of $85,500. Funding will be from the Parking Fund (Account 505.19.7005.65515), with a budget of $3,020,000 and a YTD balance of $412,759.25. For Action (A3.2) Purchase of Police Body Worn Camera Integration System from Axon Enterprise, Inc. Staff recommends the City Council authorize the City Manager to execute a five- year contract for an integrated police body worn, in-car and investigative interview room camera system and conductive electric weapons (CEW) with Axon Enterprise, Inc. formerly known as Taser International (17800 N. 8th Street, Scottsdale, AZ 85255). The total cost of the five-year contract after grant reimbursement will be $1,145,973.26. Funding for this program will be provided from the Capital Improvement Fund - Project Number 117002 (Account 415.40.4116.65515) with a budgeted amount of $525,000, for 2017, 2018, and a portion of 2019. The total amount is allocated as follows: $325,000 from 2015 G.O. Bonds (carryover) and $200,000 from 2016 G.O. Bonds (carryover). For the remainder of 2019, 2020, and 2021, the annual cost will be paid through Police Department funding in account 100.22.2210.62509. For Action (A3.3) Single Audit for Fiscal Year 2016 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2016. For Action: Accept and Place on File 3 of 594 City Council Agenda September 25, 2017 Page 4 of 13 (A3.4) Approval of Request for Proposal for Construction Management Services at Robert Crown Community Center, Ice Complex and Library Staff recommends City Council approve the release of a Request for Proposal (RFP) for construction management services for the Robert Crown Community Center, Ice Complex and Library Project. No Funding is required to release the RFP. Funding for Construction Management and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. For Action (A3.5) Approval of Schematic Design for the Robert Crown Community Center Staff recommends City Council approve the schematic design for the Robert Crown Community Center, Ice Complex and Library Project. No funding is required for this approval. Funding for design and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. For Action (A3.6) Contract Amendment No. 1 for Architectural Services at Robert Crown Community Center with Woodhouse Tinucci Architects, LLC Staff recommends City Council authorize the City Manager to amend an existing architectural services contract for design development and construction document services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects Llc., (230 W. Superior Street, 6th Floor, Chicago, Illinois 60654), in the amount of $1,632,833.00. This amendment will modify the existing agreement from $514,000.00 to $2,146,833.00 and extend the existing contract deadline from June 30, 2017 to June 30, 2018. Funding will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund, Accounts 415.40.4116.62145 – 616017, 415.40.4117.62145 – 616017 and 415.40.4118.62145 – 616017(pending)). Friends of Robert Crown have also committed to funding a portion of this phase of the project and currently have approximately $1.5 million in received funds. This alternative will be more clearly identified in the final 2018 Adopted Budget. For Action 4 of 594 City Council Agenda September 25, 2017 Page 5 of 13 (A3.7) Contract Extension with Community Counselling Services Co., LLC for Consulting Services Staff and Friends of Robert Crown recommend that City Council authorize the City Manager to execute a third contract extension of three months for the period of October through December 2017 for consulting services with Community Counselling Services Co., LLC (CCS) located at 155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total cost of $96,000 a $1,500 reduction from the previous quarter. Funding will be from FY 2017 Capital Improvements Fund – Robert Crown Project Budget (Account 415.40.4117.65515), with a $1.5 Million budget. $497,000 in architect fees has been approved and $291,500 in previous expenses to CCS, which provides a net balance of $713,000. This balance does not include the proposed acceptance of the Woodhouse Tinnucci Architectural contract also included in this agenda. For Action (A3.8) Termination of Smithereen Pest Management Services Contract Staff recommends the termination of the current contract between the City of Evanston and Smithereen Pest Management Services. The termination request is due to unmet contractual requirements. Staff is recommending hiring another rodent control company to replace Smithereen until the end of the 2017 calendar year. For Action (A3.9) Change Order No. 2 with Copenhaver Construction for the Fountain Square Renovation Project Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for the Fountain Square Renovation Project (Bid No. 17-05), which modifies the project’s completion deadline for portions of the fountain and memorial work to May 1, 2018. There is no cost increase associated with this change order. For Action (A3.10)Contract with Alvarez, Inc. for Stump Removal Staff recommends that City Council authorize the City Manager to execute a contract for the removal of stumps from City parkways to the low bidder, Alvarez, Inc., (Barrington, IL), in the amount of $34,920.41. Funding for this project is included in the FY 2017 General Fund (Account 100.40.4320.62385). The adopted 2017 Fiscal Year Budget allocated $75,000 to this account, which has a current balance of $59,525. For Action 5 of 594 City Council Agenda September 25, 2017 Page 6 of 13 (A3.11)Contract Award to Groot Industries, Inc. for Residential Refuse Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit prices indicated in the table below for an initial annual cost of $1,580,136.00. Staff also recommends the award of a waste characterization study to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) in the amount of $8,800.00 for a study to be completed within 12- months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action (A3.12)Contract Award to Lakeshore Recycling Systems for Condo Refuse Collection Staff recommends that City Council receive, and hold in Committee for Action on September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. The unit price of $6.25 is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. For Action 6 of 594 City Council Agenda September 25, 2017 Page 7 of 13 (A3.13)Contract Award to Lakeshore Recycling Systems for Yard Waste and Food Scrap Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. Staff also recommends the award of a waste characterization study to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) in the amount of $1,900.00 for a study to be completed within 12-months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action (A3.14)Solid Waste Fund Analysis Staff recommends that City Council continue discussion on suggested sanitation service charge amendments and provide direction. For Action (A4) Resolution 73-R-17, Authorizing the Settlement of all Litigation and Claims with Trinette Lark, Bria Diaz, and Prince Ford Staff recommends City Council adoption of Resolution 73-R-17 authorizing the City of Evanston execute a settlement agreement in Trinette Lark, et al. v. City of Evanston, et al. (Case No. 16-cv-04630). For Action (A5) Resolution 75-R-17, Authorizing the City Manager to Execute an Amendment to the Commercial Lease of City-Owned Property at 1804 Maple Avenue with PharmaCann, LLC Staff recommends City Council adopt Resolution 75-R-17 authorizing the City Manager to execute an amendment to lease agreement with PharmaCann, LLC for the city owned property at 1804 Maple Avenue. Because of the uncertainty associated with the State of Illinois pilot program, PharmaCann is seeking to amend the first extension option from three years to one year and keep the second extension option the same (three years). If the amendment is approved, the lease will expire on December 31, 2018 instead of December 31, 2020. For Action 7 of 594 City Council Agenda September 25, 2017 Page 8 of 13 (A6) Resolution 74-R-17, Authorizing the City Manager to Execute a Lease Agreement with Northwest Center Against Sexual Abuse for Commercial Office Space at the Civic Center Staff requests City Council adopt Resolution 74-R-17, authorizing the City Manager to negotiate the lease renewal with Northwest Center Against Sexual Abuse (NWCASA) for office space in the Lorraine H. Morton Civic Center at the monthly rental rate of $550.00 for an annual rent of $6,600. For Action (A7) Ordinance 98-O-17, Amending City Code Section 9-1-5 “Police Powers” Staff recommends City Council adoption of Ordinance 98-O-17, which will bring the City Code into closer compliance with the Illinois Municipal Code by specifying police powers in the City are reposed with the Police Chief and sworn members of the Evanston Police Department. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (A8) Ordinance 95-O-17, Establishing a New Wholesale Water Rate for the Village of Skokie, Illinois Staff recommends City Council adoption of Ordinance 95-O-17 establishing a new wholesale water rate of $2.06 per 1,000 gallons for the Village of Skokie effective for all water supplied to Skokie as of 12:00 a.m. October 1, 2017. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (A9) Ordinance 101-O-17, Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Simpson Street and Dodge Avenue Staff recommends adoption of Ordinance 101-O-17 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Simpson Street and Dodge Avenue. The estimated cost to install two additional stop signs is $150.00. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $10,243.78. For Introduction 8 of 594 City Council Agenda September 25, 2017 Page 9 of 13 (A10) Ordinance 90-O-17, Amending City Code Section 10-11-8 “Parking Prohibited at All Times” to Delete the South Side of Central Street Bridge from the Schedule to Allow Parking on that Side of the Bridge Staff recommends that City Council adopt Ordinance 90-O-17 amending the City Code Section 10-11-18, Schedule VIII to eliminate the portion of the Code that prohibits parking on the Central Street Bridge therefore allowing vehicles to park on south side of Central Street Bridge. Alderman Revelle recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (A11) Ordinance 96-O-17, Amending City Code 8-4-12 to Establish a Fee for a Recycling Program for Multi-family Apartment Building with 6-Units or Greater Staff recommends that City Council adopt Ordinance 96-O-17, amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater. The proposed fee would be $1.85 per unit per month and be imposed beginning January 1, 2019. For Introduction (A12) Ordinance 81-O-17, Ordinance 81-O-17, Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 2005 Grey Avenue to Evanston Township High School District No. 202 Staff recommends approval of Ordinance 81-O-17 authorizing the City Manager to execute a sale contract for City-owned real property located at 2005 Grey Avenue to Evanston Township High School District No. 202 (“ETHS”) for affordable housing. A two-thirds majority is required for adoption of this ordinance. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (A13) Ordinance 52-O-17, Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of City-Owned Property Adjacent to the Evanston Public Library at 1714-1718 Chicago Avenue Staff recommends City Council adoption of Ordinance 52-O-17, “Authorizing the City Manager to Enter into a Real Estate Contract with Chicago Avenue Partners, LLC for the Sale of Certain City-Owned Real Property Located at 1714-18 Chicago Avenue, Evanston, Illinois.” A two-thirds majority of City Council is required to adopt Ordinance 52-O-17. For Action 9 of 594 City Council Agenda September 25, 2017 Page 10 of 13 (A14) Ordinance 84-O-17, Sale of Surplus Property Staff recommends that City Council adopt Ordinance 84-O-17, directing the City Manager to offer the sale of vehicles/equipment owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, October 24, 2017 or any other subsequent America’s Online Auction as these vehicles/equipment become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Action (A15) Ordinance 72-O-17, Amending City Code Section 11-2-11(B) “Immobilization Program” by Amending Amount of Liable Tickets Need to Immobilize a Vehicle from Five (5) to Three (3) The Transportation/Parking Committee and staff recommends that the City Council adopt Ordinance 72-O-17, amending Title 11, Administrative Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B): Immobilization Program to read: “When the registered owner of a vehicle has accumulated three (3) or more final determinations of parking and/or compliance violation liability.” Ordinance 72-O-17 will be in effect on December 1, 2017. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Housing Opportunities for Women HOME & Affordable Housing Fund Application The Housing, Homelessness and Human Relations Commission and staff recommend approval of gap funding in the amount of $550,000 to Housing Opportunities for Women (HOW) to develop a new 16-unit permanent supportive housing project for households with incomes ≤ 50% of the area median income (AMI) at 2215 Dempster Street. Funding will be from the following: HOME Investment Partnerships Program (Account 240.21.5430.65535), which has $164,900 in unallocated 2017 funds available to commit; and the Affordable Housing Fund (Account 250.21.5465.65535), which has a current cash balance of $590,000 out of a total of $1,704,757 budgeted for FY2017. For Action (P2) Ordinance 99-O-17, Amending Zoning Map to Rezone 1829 Simpson Street From R3 Two-Family Residential District to B1 Business District Staff recommends adoption while Plan Commission recommends denial of Ordinance 99-O-17 approving the Zoning Ordinance Text Amendment to rezone the property commonly known as 1829 Simpson Street from R3, Two-Family Residential to B1, Business District. For Introduction 10 of 594 City Council Agenda September 25, 2017 Page 11 of 13 (P3) Ordinance 100-O-17, Granting Special Use Permit and Major Variation for Type 2 Restaurant at 1829 Simpson Street in the B1 Business District Staff recommends adoption while Zoning Board of Appeals recommends denial of Ordinance 100-O-17, approving the Special Use Permit for a Type 2 Restaurant in the B1 Business District and Major Zoning Variation for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required. For Introduction (P4) Ordinance 97-O-17, Granting a Special use Permit for a Type 2 Restaurant Located at 633 Howard Street in the B3 Business District (“Café Coralie”) The Zoning Board of Appeals and City staff recommend adoption of Ordinance 97-O-17 granting special use approval for a Type 2 Restaurant, Café Coralie, at 633 Howard St. in the B3 District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Rainey recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (P5) Ordinance 93-O-17, Amending Various Sections of Title 4, Chapter 14 “Design and Project Review” Staff recommends adoption of Ordinance 93-O-17, amending the Design and Project Review portion of the City Code related to voting and advisory members and the appeals process. For Introduction (P6) Ordinance 92-O-17, Zoning Text Amendment Regarding Transit Oriented Development Parking Requirements The Plan Commission and staff recommend adoption of Ordinance 92-O-17 of the Zoning Ordinance Text Amendment to reduce the parking requirements for residential uses in Transit Oriented Development (TOD) areas, based on the Evanston Transit Oriented Development Parking Study completed by Sam Schwartz Engineering and Duncan Associates. The proposal would modify the parking requirements for residential developments in TOD areas to more accurately reflect vehicle ownership rates. For Action 11 of 594 City Council Agenda September 25, 2017 Page 12 of 13 HUMAN SERVICES COMMITTEE (H1) Approval Torrens Grant Expenditure: Payment for Lead Rehabilitation at 1321 Elmwood Avenue Staff recommends the approval of payment for the lead rehabilitation of the property located at 1321 Elmwood Avenue. Lead sources were identified and have been abated from the address. A clearance was performed certifying the abatement. Funding is provided by the Lead Paint Hazard Grant (Account 100.24.2435.55231). On November 21, 2000 the Cook County Board of Commissioners create the Lead Poisoning Prevention Fund for the purposes of utilizing excess sums from the Torrens Indemnity Fund as provided in 735 ILCS 35/0.01 (Torrens Act). For Action (H2) Ordinance 39-O-17, Amending City Code Title 8, Chapter 5, Sections 1, 3, and 4, “Weeds” The Evanston Environment Board and Human Services Committee recommend City Council adoption of Ordinance 39-O-17, Amending City Code Title 8, Chapter 5, Sections 1, 3, and 4, “Weeds.” For Action RULES COMMITTEE (O1) Resolution 77-R-17, Amending City Council Rules and Organization of the City Council Section 17 “Minutes” Referencing Video and Audio Recordings of Meetings The Rules Committee and staff recommend City Council adopt Resolution 77-R- 17, amending City Council Rule 17, “Minutes,” referencing the video and audio recordings of various board, commission, and committee meetings. For Action (O2) Ordinance 85-O-17, Creating Title 2, Chapter 12 of the City Code Forming an “Equity and Empowerment Commission” Staff and Rules Committee recommend City Council adoption of Ordinance 85- O-17, Amending Title 2, Chapter 12 of the Evanston City Code, which creates the Equity & Empowerment Commission. For Introduction (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} 12 of 594 City Council Agenda September 25, 2017 Page 13 of 13 (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH OCTOBER 15, 2017 Upcoming Aldermanic Committee Meetings 9/26/2017 7:00 PM Housing & Comm Develop Act 9/27/2017 6:00 PM Transportation/Parking Commission 9/28/2017 5:30 PM City-School Liaison Committee 9/28/2017 5:30 PM Emergency Telephone System 10/2/2017 6:00 PM Human Services 10/4/2017 7:00 PM City Council Equity Training 10/5/2017 7:00 PM Housing, Homelessness and Human Relations Commission 10/9/2017 6:00 PM Administration & Public Works, Planning & Development, City Council 10/11/2017 7:00 PM Animal Welfare Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 13 of 594 1 To: Mayor Hagerty and Members of the City Council From: Alderman Don Wilson Subject: Processing of Freedom of Information Act Requests Date: September 21, 2017 I am concerned about the City Clerk’s current policies and procedures for processing Freedom of Information Act (FOIA) requests. The City’s use of the “NextRequest” service and the City Clerk’s current administration of system I believe is inconsistent with State laws dealing with privacy of individuals making requests. I am requesting that the City Council direct the City Clerk, City Manager and Corporation Counsel to review the current process for submittal of FOIA requests prior to posting the request on the “NextRequest” system and to develop a specific policy for the review and response to all FOIA requests. I ask that this review and draft FOIA policy be submitted to the City Council’s Rules Committee on October 16, 2016. In addition, I am asking the City Council to set a policy effective immediately that police reports produced as part of a FOIA inquiry be made available only to the requesting party and to direct the City Clerk that all current police reports on the “NextRequest” system be removed from public view. Memorandum 14 of 594 For City Council meeting of September 25, 2017 Item SP3 Business of the City by Motion: Robert Crown Center Presentation and Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager / CFO Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Kate Lewis Lakin, Senior Management Analyst Subject: Presentation for the Robert Crown Community Center and Library Project (RCCCL) Date: September 20, 2017 Overview: City Staff, Woodhouse Tinucci Architects (WTA), and Friends of Robert Crown will present information regarding the status of the RCCCL Project. These presentations will include: •A WTA presentation to include: o A history of the Public engagement process o The methodology for creating the schematic design o The recommended schematic design for the RCCCL o Estimated Costs for the RCCCL o Next Steps in the Architectural process •A Staff presentation to include: o A history of the Project since 2013 o A project summary from 2018 through 2021 covering: Sources of Funds for the RCCCL Uses of Funds regarding the RCCCL Balances of Funds regarding the RCCCL Long Term Debt considerations •A brief statement from Friends of Robert Crown regarding funding and the project scope. Memorandum 15 of 594 The City Council has several action items to review regarding the Robert Crown Community Center and Library (RCCCL) Project as follows: •Phase II/Contract Amendment to Woodhouse Tinucci Architectural services to allow for the completion of construction drawings and supervision of the RCCCL Project •Approval to advertise an RFP for construction management services for the RCCCL Project •Approval of an extension of the CCS consultant contract through the end of the 2017 year. Staff and Friends of Robert Crown recommend the City Council approve proceeding with the issuance of the RFP for construction management, extension of the CCS contract, and extension of the WTA contract for Phase 2. 16 of 594 ​ ​​CITY​ ​COUNCIL​ ​REGULAR​ ​MEETING CITY​ ​OF​ ​EVANSTON,​ ​ILLINOIS LORRAINE​ ​H.​ ​MORTON​ ​CIVIC​ ​CENTER JAMES​ ​C.​ ​LYTLE​ ​COUNCIL​ ​CHAMBERS Monday,​ ​July​ ​24th,​ ​2017 Present: Alderman​ ​Fiske Alderman​ ​Suffredin Alderman​ ​Braithwaite Alderman​ ​Rainey Alderman​ ​Wynne Alderman​ ​Fleming Alderman​ ​Wilson Alderman​ ​Rue​ ​Simmons (8) Absent: Alderman​ ​Revelle​ ​(1) Presiding:​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Mayor​ ​Stephen​ ​Hagerty Devon​ ​Reid City​ ​Clerk 17 of 594 Mayor’s​ ​Public​ ​Announcements Mayor​ ​Hagerty​ ​reminds​ ​residents​ ​of​ ​the​ ​Citizen​ ​Police​ ​Complaint​ ​Assessment​ ​Committee application​ ​deadline​ ​on​ ​July​ ​28th.​ ​Mayor​ ​Hagerty​ ​announces​ ​the​ ​new​ ​art​ ​gallery​ ​at​ ​1627 sherman.​ ​​ ​Mayor​ ​Hagerty​ ​&​ ​Alderman​ ​Wilson​ ​will​ ​be​ ​guest​ ​at​ ​the​ ​New​ ​Saloon​ ​hosted​ ​at Temperance.​ ​The​ ​Chamber​ ​of​ ​commerce​ ​will​ ​meet​ ​at​ ​Rotary​ ​International​ ​to​ ​discuss​ ​the county’s​ ​minimum​ ​wage​ ​and​ ​sick​ ​leave​ ​ordinance​ ​on​ ​July​ ​26th​ ​at​ ​6pm.​ ​The​ ​intersection​ ​at 1027​ ​sherman​ ​will​ ​be​ ​honorarily​ ​named​ ​after​ ​Don​ ​baker​ ​on​ ​Wednesday​ ​at​ ​5pm.​ ​Mayor Hagerty​ ​acknowledged​ ​City​ ​Manager​ ​Bobkiewicz​ ​for​ ​being​ ​named​ ​to​ ​the​ ​Executive Committee​ ​of​ ​the​ ​International​ ​City​ ​Managers​ ​Association. Watch City​ ​Manager’s​ ​Public​ ​Announcements City​ ​Manager​ ​Bobkiewicz​ ​introduces​ ​Diane​ ​Williams,​ ​Chair​ ​of​ ​Evanston's​ ​Preservation Committee,​ ​who​ ​acknowledge​ ​recipients​ ​of​ ​the​ ​Evanston​ ​preservation​ ​awards.​ ​City​ ​Manager Bobkiewicz​ ​introduces​ ​Jennifer​ ​Lasik​ ​and​ ​Asia​ ​Sageman​ ​who​ ​showcase​ ​an​ ​online​ ​art​ ​public map​ ​of​ ​Evanston.​ ​City​ ​Manager​ ​bobkiewicz​ ​acknowledges​ ​Jill​ ​Velan​ ​as​ ​the​ ​new​ ​parking director​ ​of​ ​Evanston. Watch City​ ​Clerk’s​ ​Communications No​ ​communications Watch Public​ ​Comment Herb​ ​Harms Suggest​ ​the​ ​Council​ ​consult​ ​with​ ​state​ ​and​ ​federal​ ​government regulations​ ​to​ ​ensure​ ​equal​ ​and​ ​equitable​ ​access​ ​to​ ​the​ ​lakefront​ ​for any​ ​future​ ​project​ ​chosen​ ​for​ ​the​ ​Harley​ ​Clarke​ ​site. Watch Rob​ ​Kunes Against​ ​the​ ​proposed​ ​ordinance​ ​46-O-17. Watch Matt​ ​Rodgers In​ ​support​ ​of​ ​and​ ​comments​ ​on​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago ave.​ ​Asks​ ​council​ ​to​ ​consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​in the​ ​designated​ ​area. Watch Maleek​ ​Turley In​ ​support​ ​of​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago.​ ​Asks​ ​council​ ​to consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​in​ ​the​ ​designated​ ​area. Watch Michelle​ ​Hayes In​ ​support​ ​of​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago.​ ​Asks​ ​council​ ​to consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​in​ ​the​ ​designated area.Urges​ ​council​ ​to​ ​look​ ​into​ ​homelessness​ ​statistics​ ​to​ ​better educate​ ​decisions​ ​on​ ​affordable​ ​housing. Watch Gina​ ​Nicola In​ ​support​ ​of​ ​city​ ​project​ ​on​ ​Howard​ ​and​ ​Chicago.​ ​Asks​ ​council​ ​to Watch 18 of 594 consider​ ​opportunities​ ​for​ ​affordable​ ​housing​ ​for​ ​seniors. Paul​ ​Klitzke Against​ ​the​ ​proposed​ ​ordinance​ ​46-O-17. Watch Priscilla​ ​Giles Makes​ ​suggestion​ ​that​ ​Fleetwood​ ​Jordaine​ ​surveys​ ​should​ ​be distributed​ ​to​ ​local​ ​locations​ ​that​ ​constituents​ ​congregate.​ ​In​ ​support of​ ​affordable​ ​housing​ ​in​ ​the​ ​city​ ​of​ ​Evanston. Watch Joshua​ ​Lustig In​ ​support​ ​of​ ​improvement​ ​​ ​of​ ​open​ ​data​ ​and​ ​open​ ​source​ ​initiatives for​ ​the​ ​city​ ​of​ ​Evanston. Watch Consent​ ​Agenda Approval​ ​of​ ​Minutes​ ​of​ ​the​ ​Regular​ ​City​ ​Council​ ​Meeting​ ​of​ ​June​ ​26,​ ​2017. Payroll​ ​–​ ​June​ ​26,​ ​2017​ ​through​ ​July​ ​9 For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​(8-0) Bills​ ​List​ ​–​ ​July​ ​25,​ ​2017​ ​$​ ​2,608,589.35 For​ ​Action Passed​​ ​(7-0).​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Suffredin​ ​abstained. ADMINISTRATION​ ​&​ ​PUBLIC​ ​WORKS​ ​COMMITTEE Sole​ ​Source​ ​Renewal​ ​of​ ​Annual​ ​Cisco​ ​SmartNet​ ​Software​ ​Support​ ​Contracts and​ ​Licenses​ ​from​ ​CDW City​ ​Council​ ​authorizes​ ​the​ ​sole​ ​source​ ​purchase​ ​of​ ​Cisco​ ​SmartNet networking​ ​licenses​ ​and​ ​software​ ​from​ ​CDW​ ​(120​ ​S.Riverside,​ ​Chicago,​ ​IL 60606)​ ​in​ ​the​ ​amount​ ​of​ ​$54,445.68.​ ​This​ ​contract​ ​provides​ ​support​ ​for​ ​the City’s​ ​essential​ ​computer​ ​networking​ ​system​ ​and​ ​covers​ ​the​ ​period September​ ​15,​ ​2017​ ​through​ ​September​ ​15,​ ​2018.​ ​CDW​ ​is​ ​the​ ​current​ ​State Bid​ ​Contract​ ​provider​ ​for​ ​these​ ​services​ ​as​ ​of​ ​July​ ​2017.​ ​Funding​ ​is​ ​provided by​ ​the​ ​IT​ ​Division,​ ​Computer​ ​Licensing​ ​and​ ​Support​ ​Fund​ ​(Account 100.19.1932.62340),​ ​which​ ​has​ ​a​ ​total​ ​budget​ ​of​ ​$500,000​ ​and​ ​a​ ​YTD balance​ ​of​ ​$324,915.46​ ​before​ ​this​ ​transaction.​ ​This​ ​quote​ ​is​ ​a​ ​reduction from​ ​last​ ​year’s​ ​annual​ ​cost​ ​of​ ​$73,063.37. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Motion: Ald Braithwaite Watch 19 of 594 Agreement​ ​Amendment​ ​for​ ​Northwestern​ ​Football​ ​Parking​ ​on​ ​the​ ​Evanston Wilmette​ ​Golf​ ​Course​ ​During​ ​Home​ ​Football​ ​Games Council​ ​approval​ ​of​ ​the​ ​Evanston​ ​Wilmette​ ​Golf​ ​Course​ ​Association (EWGCA)​ ​request​ ​for​ ​amendment​ ​of​ ​the​ ​existing​ ​three​ ​year​ ​agreement (2016,​ ​2017​ ​and​ ​2018​ ​seasons)​ ​to​ ​continue​ ​to​ ​park​ ​cars​ ​on​ ​holes​ ​1,​ ​2,​ ​11 and​ ​12​ ​of​ ​the​ ​golf​ ​course​ ​during​ ​Northwestern​ ​University​ ​home​ ​football games.​ ​This​ ​amendment​ ​is​ ​requesting​ ​approval​ ​to​ ​pilot​ ​tailgating​ ​on​ ​hole #12.​ ​Currently,​ ​only​ ​parking​ ​is​ ​allowed​ ​on​ ​hole​ ​#12.​ ​This​ ​pilot​ ​program​ ​would be​ ​evaluated​ ​at​ ​the​ ​end​ ​of​ ​the​ ​2017​ ​football​ ​season. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Change​ ​Order​ ​#1​ ​to​ ​Water​ ​Treatment​ ​Plant​ ​Reliability​ ​Improvements​ ​Project with​ ​Thieneman​ ​Construction,​ ​Inc. Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​Change​ ​Order​ ​No.​ ​1​ ​for​ ​the Water​ ​Treatment​ ​Plant​ ​Reliability​ ​Improvements​ ​Project​ ​with​ ​Thieneman Construction,​ ​Inc.​ ​(TCI)​ ​(17219​ ​Foundation​ ​Parkway,​ ​Westfield,​ ​Indiana 46074)​ ​in​ ​the​ ​amount​ ​of​ ​$35,611.00.​ ​This​ ​will​ ​increase​ ​the​ ​total​ ​contract amount​ ​from​ ​the​ ​current​ ​contract​ ​price​ ​of​ ​$1,247,000.00​ ​to​ ​$1,282,611.00. There​ ​is​ ​no​ ​time​ ​extension​ ​associated​ ​with​ ​this​ ​change​ ​order.​ ​The​ ​Illinois Environment​ ​Protection​ ​Agency​ ​(IEPA)​ ​has​ ​agreed​ ​to​ ​provide​ ​a​ ​loan​ ​from​ ​the State​ ​Revolving​ ​Fund​ ​in​ ​an​ ​amount​ ​up​ ​to​ ​$1,634,816.00​ ​for​ ​engineering​ ​and construction​ ​of​ ​this​ ​project.​ ​This​ ​amount​ ​includes​ ​a​ ​contingency​ ​of​ ​3% ($37,410.00)​ ​of​ ​the​ ​bid​ ​price​ ​of​ ​the​ ​project.​ ​With​ ​this​ ​funding,​ ​all​ ​eligible engineering​ ​and​ ​construction​ ​costs​ ​will​ ​be​ ​funded​ ​by​ ​a​ ​loan​ ​repaid​ ​over​ ​20 years​ ​at​ ​1.64%​ ​interest.​ ​IEPA​ ​loan​ ​funding​ ​for​ ​this​ ​work​ ​is​ ​being​ ​routed through​ ​the​ ​Water​ ​Fund,​ ​Capital​ ​Improvement​ ​(Account​ ​513.71.7330.65515 –​ ​733094).​ ​This​ ​project​ ​has​ ​an​ ​overall​ ​project​ ​allocation​ ​of​ ​$2,500,000​ ​for both​ ​2016​ ​and​ ​2017. For​ ​Actio​n Approved​ ​on​ ​Consent​ ​Agenda​ ​​(8-0) Contract​ ​with​ ​Schroeder​ ​&​ ​Schroeder,​ ​Inc.​ ​for​ ​2017​ ​Alley​ ​and​ ​Street Improvements Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the​ ​2017​ ​Alley and​ ​Street​ ​Improvements​ ​Project​ ​(Bid​ ​No.​ ​17-38)​ ​with​ ​Schroeder​ ​& Schroeder,​ ​Inc.​ ​(7306​ ​Central​ ​Park,​ ​Skokie,​ ​IL​ ​60076)​ ​in​ ​the​ ​amount​ ​of $1,301,882.10.​ ​This​ ​project​ ​consists​ ​of​ ​improvements​ ​to​ ​five​ ​alleys throughout​ ​the​ ​City,​ ​street​ ​resurfacing​ ​on​ ​Dewey​ ​Avenue​ ​from​ ​the​ ​cul-de-sac south​ ​of​ ​Simpson​ ​Street​ ​to​ ​the​ ​north​ ​end​ ​north​ ​of​ ​Payne​ ​Street,​ ​and 20 of 594 installation​ ​of​ ​traffic​ ​calming​ ​speed​ ​humps​ ​on​ ​various​ ​streets​ ​and​ ​speed bumps​ ​in​ ​various​ ​alleys.​ ​Funding​ ​will​ ​be​ ​provided​ ​from​ ​the​ ​CIP​ ​Fund​ ​(various accounts),​ ​the​ ​Parking​ ​Fund​ ​(Account​ ​505.19.7005.65515-416500),​ ​and​ ​the Sewer​ ​Fund​ ​(Account​ ​515.40.4535.62461–417017).​ ​A​ ​detailed​ ​summary​ ​of the​ ​funding​ ​can​ ​be​ ​found​ ​on​ ​the​ ​corresponding​ ​transmittal​ ​memorandum. This​ ​project​ ​was​ ​budgeted​ ​at​ ​$1,576,000​ ​for​ ​FY​ ​2017.​ ​This​ ​project​ ​is $5,071.61​ ​over​ ​budget​ ​for​ ​2017​ ​G.O.​ ​Bonds.​ ​The​ ​additional​ ​funding​ ​is available​ ​from​ ​savings​ ​from​ ​other​ ​projects. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Contract​ ​with​ ​Bulley​ ​&​ ​Andrews​ ​Concrete​ ​Restoration​ ​for​ ​2017​ ​Parking Garage​ ​Improvements Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​contract​ ​for​ ​the​ ​2017 Parking​ ​Garage​ ​Improvements​ ​(Bid​ ​No.​ ​17-42)​ ​with​ ​Bulley​ ​&​ ​Andrews Concrete​ ​Restoration​ ​(1755​ ​West​ ​Armitage​ ​Avenue,​ ​Chicago,​ ​Illinois​ ​60622) in​ ​the​ ​amount​ ​of​ ​$237,354.00.​ ​Funding​ ​will​ ​be​ ​provided​ ​from​ ​the​ ​Parking Fund​ ​(Accounts​ ​505.19.7005.65515-617011;​ ​505.19.7005.65515-617012;​ ​& 505.19.7005.65515-617013)​ ​with​ ​a​ ​total​ ​budget​ ​for​ ​this​ ​project​ ​of​ ​$620,000. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​ ​​(8-0) Sidewalk​ ​Café​ ​for​ ​Furious​ ​Spoon​ ​at​ ​1700​ ​Maple​ ​Avenue Council​ ​approval​ ​of​ ​first-time​ ​application​ ​for​ ​a​ ​sidewalk​ ​café​ ​permit​ ​for Furious​ ​Spoon,​ ​a​ ​Type​ ​1​ ​restaurant​ ​located​ ​at​ ​1700​ ​Maple​ ​Avenue.​ ​The sidewalk​ ​café​ ​will​ ​consist​ ​of​ ​nine​ ​tables​ ​with​ ​four​ ​seats​ ​each​ ​for​ ​a​ ​seating capacity​ ​of​ ​36,​ ​and​ ​will​ ​operate​ ​Sunday-Thursday​ ​11:00​ ​a.m.–1:00​ ​a.m.​ ​and Friday-Saturday​ ​11:00​ ​a.m.–2:00​ ​a.m. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Resolution​ ​65-R-17,​ ​Creating​ ​a​ ​Separate​ ​Fund​ ​entitled​ ​the​ ​“Robert​ ​Crown Community​ ​Center​ ​Maintenance​ ​Fund” Council​ ​adoption​ ​of​ ​Resolution​ ​65-R-17​ ​enabling​ ​the​ ​creation​ ​of​ ​the​ ​Robert Crown​ ​Community​ ​Center​ ​(RCCC)​ ​Maintenance​ ​Fund​ ​in​ ​the​ ​FY​ ​2019​ ​Annual Budget.​ ​This​ ​fund​ ​will​ ​be​ ​used​ ​for​ ​specific​ ​long-term​ ​infrastructure maintenance​ ​items​ ​at​ ​both​ ​the​ ​RCCC​ ​and​ ​surrounding​ ​fields​ ​as​ ​identified below.​ ​Revenues​ ​to​ ​support​ ​the​ ​anticipated​ ​long​ ​term​ ​maintenance​ ​costs​ ​of the​ ​RCCC​ ​shall​ ​come​ ​from​ ​operating​ ​revenues​ ​of​ ​the​ ​new​ ​facility​ ​and​ ​from donations.​ ​These​ ​revenues​ ​will​ ​be​ ​reviewed​ ​not​ ​less​ ​than​ ​once​ ​every​ ​five 21 of 594 years​ ​to​ ​determine​ ​if​ ​the​ ​proper​ ​funding​ ​has​ ​been​ ​set​ ​aside​ ​for​ ​the​ ​timely replacement​ ​of​ ​infrastructure. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Resolution​ ​66-R-17,​ ​Professional​ ​Services​ ​Agreement​ ​with​ ​James​ ​B.​ ​Moran Center​ ​for​ ​“2017​ ​Certificate​ ​of​ ​Rehabilitation​ ​Program” Council​ ​adoption​ ​of​ ​Resolution​ ​66-R-17,​ ​authorizing​ ​the​ ​City​ ​manager​ ​to execute​ ​an​ ​agreement​ ​between​ ​the​ ​City​ ​of​ ​Evanston​ ​and​ ​the​ ​James​ ​B. Moran​ ​Center​ ​for​ ​Youth​ ​Advocacy​ ​(1123​ ​Emerson,​ ​Suite​ ​203​ ​Evanston,​ ​IL 60201)​ ​to​ ​provide​ ​legal​ ​services​ ​for​ ​not​ ​less​ ​than​ ​15​ ​Evanston​ ​residents​ ​to secure​ ​Certificates​ ​of​ ​Rehabilitation,​ ​expungement​ ​and​ ​criminal​ ​records sealing,​ ​in​ ​an​ ​amount​ ​not​ ​to​ ​exceed​ ​$30,000.​ ​Funding​ ​for​ ​this​ ​agreement​ ​is budgeted​ ​in​ ​Parks,​ ​Recreation​ ​and​ ​Community​ ​Services,​ ​Youth​ ​and​ ​Young Adult​ ​Engagement​ ​Division​ ​(Account​ ​100.30.3215.62490)​ ​which​ ​has​ ​a​ ​FY 2017​ ​budget​ ​of​ ​$281,965.00​ ​and​ ​a​ ​YTD​ ​balance​ ​of​ ​$237,412​ ​before​ ​this project.​ ​Costs​ ​amount​ ​to​ ​approximately​ ​$2,000​ ​per​ ​participant.​ ​The​ ​City​ ​of Evanston​ ​shall​ ​be​ ​financially​ ​responsible​ ​for​ ​the​ ​furtherance​ ​of​ ​the​ ​program. The​ ​James​ ​B.​ ​Moran​ ​Center​ ​would​ ​be​ ​responsible​ ​for​ ​handling​ ​the​ ​payment of​ ​direct​ ​and​ ​indirect​ ​costs​ ​for​ ​not​ ​less​ ​than​ ​15. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​69-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic, Chapter​ ​11,​ ​Traffic​ ​Schedules,​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts Council​ ​adoption​ ​of​ ​Ordinance​ ​69-O-17,​ ​amending​ ​City​ ​Code​ ​Section 10-11-18(H)​ ​adding:​ ​eligibility​ ​for​ ​residents​ ​on​ ​Lake​ ​Shore​ ​Boulevard,​ ​west side,​ ​from​ ​Greenleaf​ ​Street​ ​north​ ​to​ ​Hamilton​ ​Street​ ​and​ ​1145​ ​Sheridan Road. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​70-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic,​ ​Chapter 11,​ ​Traffic​ ​Schedules​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts Council​ ​adoption​ ​of​ ​Ordinance​ ​70-O-17,​ ​amending​ ​City​ ​Code​ ​Section 10-11-18(G)​ ​adding​ ​Residents​ ​Parking​ ​Only​ ​on:​ ​Harrison​ ​Street,​ ​both​ ​sides, Hartrey​ ​Avenue​ ​to​ ​the​ ​alley​ ​east​ ​of​ ​Prairie​ ​Avenue;​ ​and​ ​Prairie​ ​Avenue,​ ​both sides;​ ​alley​ ​south​ ​of​ ​Central​ ​Street​ ​to​ ​Lincoln​ ​Street,​ ​to​ ​read​ ​7:00​ ​a.m.​ ​to 10:00​ ​a.m.,​ ​Monday​ ​through​ ​Saturday. 22 of 594 For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​71-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic,​ ​Chapter 11,​ ​Traffic​ ​Schedules,​ ​Section​ ​18:​ ​Residents​ ​Parking​ ​Only​ ​Districts Council​ ​adoption​ ​of​ ​Ordinance​ ​71-O-17,​ ​amending​ ​City​ ​Code​ ​Sections 10-11-18(G)​ ​by​ ​including​ ​eligibility​ ​for​ ​the​ ​district​ ​for:​ ​Residents​ ​addresses​ ​of 2542​ ​–​ ​2566​ ​Prairie​ ​Avenue,​ ​2002-B​ ​Central​ ​Street​ ​and​ ​2002-C​ ​Central Street. For​ ​Introduction Approved​ ​on​ ​Consent​ ​Agenda​ ​​(8-0) Ordinance​ ​58-O-17,​ ​Amending​ ​City​ ​Code​ ​7-2-5-3​ ​“Permit​ ​Fees,”​ ​to​ ​include Block​ ​Party​ ​Regulations Council​ ​adoption​ ​of​ ​Ordinance​ ​58-O-17​ ​by​ ​which​ ​City​ ​Council​ ​would​ ​amend City​ ​Code​ ​7-2-5-3​ ​“Permit​ ​Fees,”​ ​to​ ​include​ ​Block​ ​Party​ ​Regulations. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Ordinance​ ​61-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​D​ ​Liquor​ ​Licenses​ ​for Furious​ ​Spoon​ ​Evanston​ ​Maple​ ​Ave.,​ ​LLC,​ ​d/b/a​ ​Furious​ ​Spoon Council​ ​adoption​ ​of​ ​Ordinance​ ​61-O-17,​ ​increasing​ ​the​ ​number​ ​of​ ​authorized Class​ ​D​ ​liquor​ ​licenses​ ​for​ ​Furious​ ​Spoon​ ​Evanston​ ​Maple​ ​Ave.,​ ​LLC,​ ​d/b/a Furious​ ​Spoon​ ​located​ ​at​ ​1700​ ​Maple​ ​Street. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda​​ ​​(8-0) Special​ ​Order​ ​of​ ​Business 23 of 594 Request​ ​for​ ​Proposal​ ​to​ ​Lease​ ​the​ ​Harley​ ​Clarke​ ​Mansion​ ​2603​ ​Sheridan Council​ ​review​ ​and​ ​approval​ ​of​ ​the​ ​Request​ ​for​ ​Proposal​ ​(RFP)​ ​to​ ​lease​ ​the Harley​ ​Clarke​ ​Mansion,​ ​2603​ ​Sheridan​ ​Road,​ ​to​ ​a​ ​non-profit​ ​organization.​ ​The RFP​ ​has​ ​been​ ​revised​ ​per​ ​direction​ ​given​ ​by​ ​City​ ​Council​ ​at​ ​the​ ​July​ ​10,​ ​2017 meeting. For​ ​Action Item​ ​Passed​​ ​​(8-0) Motion​: Ald. Wynne Substitute Motion: Ald. Fiske Motion:​ ​Ald Fiske extend deadline​ ​by 30​ ​days. Failed Watch Ordinance​ ​67-O-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Negotiate​ ​with​ ​Harrington Brown​ ​LLC​ ​for​ ​the​ ​Sale​ ​of​ ​City-Owned​ ​Real​ ​Property​ ​Located​ ​at​ ​100​ ​Chicago Avenue Council​ ​approval​ ​of​ ​Ordinance​ ​67-O-17,​ ​“Authorizing​ ​the​ ​City​ ​Manager​ ​to Negotiate​ ​with​ ​Harrington​ ​Brown,​ ​LLC​ ​for​ ​the​ ​Sale​ ​of​ ​City-Owned​ ​Real​ ​Property Located​ ​at​ ​100​ ​Chicago​ ​Avenue,​ ​Evanston,​ ​Illinois.”​ ​The​ ​sale​ ​of​ ​City-owned​ ​real property​ ​is​ ​a​ ​two-step​ ​process;​ ​an​ ​ordinance​ ​must​ ​be​ ​adopted​ ​to​ ​authorize​ ​the City​ ​Manager​ ​to​ ​negotiate​ ​the​ ​sale​ ​of​ ​property​ ​followed​ ​by​ ​an​ ​ordinance​ ​at​ ​a later​ ​date​ ​that​ ​authorizes​ ​the​ ​City​ ​Manager​ ​to​ ​execute​ ​a​ ​sales​ ​contract​ ​that memorializes​ ​said​ ​negotiations.​ ​A​ ​two-thirds​ ​majority​ ​of​ ​Council​ ​is​ ​required​ ​to adopt​ ​Ordinance​ ​67-O-17.​ ​Suspension​ ​of​ ​the​ ​Rules​ ​is​ ​requested​ ​for​ ​introduction and​ ​adoption​ ​by​ ​City​ ​Council​ ​on​ ​July​ ​24,​ ​2017. For​ ​Introduction​ ​and​ ​Action Item​ ​taken​ ​off​ ​consent​ ​agenda​. Passed​ ​​(7-1)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Suffredin​ ​voted no. Motion: Ald Braithwaite Watch 2017​ ​Budget​ ​Expense​ ​&​ ​Revenue​ ​Recommendations Council​ ​review​ ​the​ ​2017​ ​year-end​ ​estimates​ ​and​ ​budget​ ​adjustment​ ​strategies; consider​ ​recommend​ ​revenue​ ​action​ ​provided​ ​to​ ​City​ ​Council​ ​separately;​ ​and direct​ ​the​ ​City​ ​Manager​ ​to​ ​implement​ ​measures​ ​to​ ​balance​ ​the​ ​budget. For​ ​Action Item​ ​Passed​​ ​(8-0) Motion: Ald. Braithwaite Watch 24 of 594 Contract​ ​with​ ​Warren​ ​Langley​ ​for​ ​Design,​ ​Manufacture​ ​and​ ​Installation​ ​of Lighted​ ​Sculpture​ ​at​ ​the​ ​Green​ ​Bay,​ ​Emerson,​ ​Ridge​ ​Intersection Council​ ​authorized​ ​the​ ​City​ ​Manager​ ​to​ ​enter​ ​into​ ​a​ ​contract​ ​with​ ​Warren Langley,​ ​Australian​ ​artist,​ ​(13/63​ ​Crown​ ​Rd.​ ​Queenscliff,​ ​Sydney,​ ​NSW​ ​2096) for​ ​RFP​ ​17-01​ ​to​ ​design,​ ​manufacture​ ​and​ ​install​ ​a​ ​lighted​ ​sculpture​ ​in​ ​the underpass​ ​of​ ​the​ ​Green​ ​Bay,​ ​Emerson,​ ​Ridge​ ​intersection​ ​in​ ​the​ ​amount​ ​of $88,897.50.​ ​This​ ​is​ ​funded​ ​from​ ​the​ ​CIP​ ​Neighborhood​ ​Public​ ​Art​ ​fund​ ​(Account 415.40.4116.65515-117004).​ ​The​ ​total​ ​2017​ ​funding​ ​allocation​ ​of​ ​$150,000​ ​is allocated​ ​as​ ​follows:​ ​$75,000​ ​from​ ​FY​ ​2016​ ​G.O.​ ​Bonds​ ​(carryover),​ ​and $75,000​ ​from​ ​FY​ ​2017​ ​G.O.​ ​Bonds. For​ ​Action Item​ ​taken​ ​off​ ​Consent​ ​Agenda​. Passed​ ​​(6-2)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Fiske​ ​and​ ​Suffredin​ ​vote​ ​no. Motion: Ald. Braithwaite Watch Resolution​ ​64-R-17,​ ​Authorizing​ ​City​ ​Manager​ ​to​ ​Execute​ ​TIF​ ​Forgivable Construction​ ​Loan​ ​and​ ​Development​ ​Agreement​ ​with​ ​Harrington​ ​Brown​ ​LLC​ ​for Proposed​ ​Development​ ​at​ ​100​ ​and​ ​128​ ​Chicago​ ​Avenue Council​ ​adoption​ ​of​ ​Resolution​ ​64-R-17,​ ​considering​ ​Harrington​ ​Brown,​ ​LLC’s request​ ​for​ ​financial​ ​assistance​ ​totaling​ ​$1,959,946​ ​from​ ​the​ ​Howard​ ​Ridge​ ​TIF and​ ​an​ ​additional​ ​$1​ ​million​ ​from​ ​the​ ​Affordable​ ​Housing​ ​Fund​ ​for​ ​the development​ ​of​ ​a​ ​mixed​ ​use​ ​commercial/residential​ ​project​ ​at​ ​130​ ​Chicago Avenue.​ ​The​ ​Howard​ ​Ridge​ ​TIF​ ​will​ ​provide​ ​funding​ ​through​ ​the​ ​issuance​ ​of G.O.​ ​Bonds​ ​which​ ​will​ ​be​ ​abated​ ​by​ ​the​ ​tax​ ​increment​ ​produced​ ​by​ ​the development​ ​and​ ​by​ ​future​ ​Howard​ ​Ridge​ ​TIF​ ​revenues.​ ​The​ ​Affordable Housing​ ​Fund​ ​has​ ​a​ ​cash​ ​balance​ ​of​ ​$1,055,000,​ ​but​ ​only​ ​$590,000​ ​after accounting​ ​for​ ​previous​ ​commitments.​ ​However,​ ​staff​ ​anticipates​ ​revenues​ ​of $375,000​ ​in​ ​2018​ ​for​ ​an​ ​estimated​ ​balance​ ​of​ ​$965,248.​ ​Fees​ ​in​ ​lieu​ ​of payments​ ​from​ ​831​ ​Emerson​ ​and​ ​1815​ ​Ridge​ ​would​ ​occur​ ​at​ ​first​ ​temporary certificate​ ​of​ ​occupancy​ ​(TCO).​ ​This​ ​is​ ​not​ ​estimated​ ​to​ ​occur​ ​until​ ​2019​ ​at​ ​the earliest. For​ ​Action Item​ ​taken​ ​off​ ​consent​ ​agenda​. Passed​ ​​(6-2)​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Ald.​ ​Suffredin​ ​and​ ​Wilson​ ​voted no. Motion: Ald. Braithwaite Motion: Ald.​ ​Rainey Amended item​ ​to remove​ ​the affordable housing funding. Watch Ordinance​ ​73-O-17,​ ​Amending​ ​Title​ ​10,​ ​Motor​ ​Vehicles​ ​and​ ​Traffic,​ ​Chapter​ ​11, Traffic​ ​Schedules,​ ​Section​ ​17,​ ​Schedule​ ​XVII:​ ​Parking​ ​Violation​ ​Penalties Ordinance​ ​73-O-17,​ ​amending​ ​City​ ​Code​ ​Section​ ​10-11-17,​ ​Schedule​ ​XVII, Parking​ ​Violation​ ​Penalties​ ​to​ ​increase​ ​the​ ​fine​ ​for​ ​an​ ​expired​ ​parking​ ​meter​ ​by ten​ ​dollars​ ​($10)​ ​to​ ​twenty​ ​dollars​ ​($20)​ ​effective​ ​September​ ​1,​ ​2017.​ ​The​ ​last time​ ​this​ ​fine​ ​was​ ​increased​ ​was​ ​January​ ​22,​ ​1976. Motion: Ald Braithwaite Watch 25 of 594 For​ ​Introduction Item​ ​failed​ ​in​ ​committee Removed​ ​from​ ​agenda Ordinance​ ​72-O-17,​ ​to​ ​Amend​ ​Title​ ​11,​ ​Administrative​ ​Adjudication,​ ​Chapter​ ​2, Parking​ ​&​ ​Compliance​ ​Violations,​ ​Section​ ​11(B​) Immobilization​ ​Program​ ​The​ ​Transportation/Parking​ ​Committee​ ​and​ ​staff recommended​ ​that​ ​the​ ​City​ ​Council​ ​adopt​ ​Ordinance​ ​72-O-17,​ ​amending​ ​Title 11,​ ​Administrative​ ​Adjudication,​ ​Chapter​ ​2,​ ​Parking​ ​&​ ​Compliance​ ​Violations, Section​ ​11(B):​ ​Immobilization​ ​Program​ ​to​ ​read:​ ​“When​ ​the​ ​registered​ ​owner​ ​of​ ​a vehicle​ ​has​ ​accumulated​ ​three​ ​(3)​ ​or​ ​more​ ​final​ ​determinations​ ​of​ ​parking​ ​and/or compliance​ ​violation​ ​liability.” For​ ​Introduction Item​ ​failed​ ​in​ ​committee Removed​ ​from​ ​agenda Watch Ordinance​ ​62-O-17,​ ​Increasing​ ​the​ ​Number​ ​of​ ​Class​ ​K​ ​Liquor​ ​Licenses​ ​for​ ​Beer on​ ​Central,​ ​LLC​ ​dba​ ​Beer​ ​on​ ​Central Council​ ​adoption​ ​of​ ​Ordinance​ ​62-O-17,​ ​increasing​ ​the​ ​number​ ​of​ ​authorized Class​ ​K​ ​liquor​ ​licenses​ ​for​ ​Beer​ ​on​ ​Central,​ ​LLC​ ​dba​ ​Beer​ ​on​ ​Central​ ​located​ ​at 1930​ ​Central​ ​Street. For​ ​Action Approved​ ​on​ ​Consent​ ​Agenda.​ ​​(8-0) Ordinance​ ​46-O-17,​ ​Amending​ ​City​ ​Code​ ​Section​ ​9-5-15,​ ​Regulating​ ​Small Unmanned​ ​Aircraft​ ​in​ ​the​ ​City​ ​of​ ​Evanston City​ ​Council​ ​rejected​ ​adoption​ ​of​ ​Ordinance​ ​46-O-17,​ ​amending​ ​City​ ​Code Section​ ​9-5-15,​ ​regulating​ ​small​ ​unmanned​ ​aircraft​ ​in​ ​the​ ​City​ ​of​ ​Evanston. Ordinance​ ​46-O-17​ ​addresses​ ​ongoing​ ​community​ ​concerns​ ​and​ ​provide​ ​an enforcement​ ​tool​ ​related​ ​to​ ​the​ ​operation​ ​of​ ​small​ ​unmanned​ ​aircraft,​ ​including drones. For​ ​Action Item​ ​taken​ ​off​ ​consent​ ​agenda​. Failed​ ​​(3-5)​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​Ald.​ ​Suffredin,​ ​Rainey,​ ​Fleming,​ ​Wilson,​ ​and​ ​Rue​ ​voted No. Motion: Ald.​ ​Wynne Watch Call​ ​of​ ​the​ ​Wards 26 of 594 Ward 1: No​ ​report Watch Ward 2: No​ ​report Watch Ward 3: Alderman​ ​cancels​ ​3rd​ ​ward​ ​meeting​ ​on​ ​Thursday,​ ​July​ ​27th​ ​due​ ​to​ ​a​ ​developing family​ ​emergency.​ ​Alderman​ ​Wynne​ ​makes​ ​a​ ​reference​ ​to​ ​the​ ​plan​ ​commision​ ​to draft​ ​&​ ​review​ ​a​ ​policy​ ​regarding​ ​seawalls​ ​on​ ​the​ ​lakefront. Watch Ward 4: Alderman​ ​Wilson​ ​reminds​ ​constituents​ ​of​ ​meeting​ ​tomorrow​ ​night​ ​with​ ​the​ ​mayor at​ ​the​ ​New​ ​Saloon​ ​at​ ​7:00pm. Watch Ward 5: Alderman​ ​Simmons​ ​request​ ​a​ ​statement​ ​from​ ​staff​ ​clarifying​ ​regulation​ ​regarding expansion​ ​of​ ​waste​ ​management​ ​facility​ ​on​ ​Church.​ ​​ ​Alderman​ ​Simmons​ ​reminds residents​ ​of​ ​National​ ​night​ ​out​ ​August​ ​1st​ ​at​ ​Twiggs​ ​park.​ ​​ ​Alderman​ ​Simmons announces​ ​tax​ ​appeal​ ​sessions​ ​to​ ​be​ ​held​ ​in​ ​the​ ​council​ ​chambers​ ​August​ ​2nd. Watch Ward 6: Alderman​ ​Suffredin​ ​request​ ​CFO​ ​Lyons​ ​provide​ ​an​ ​update​ ​on​ ​taxes​ ​exempt property​ ​assessment. Watch Ward 7: No​ ​report Watch Ward 8: Alderman​ ​Rainey​ ​comments​ ​on​ ​drone​ ​ordinance. Watch Ward 9: Alderman​ ​Fleming​ ​requests​ ​that​ ​a​ ​document​ ​be​ ​produced​ ​that​ ​shows​ ​the​ ​process of​ ​approving​ ​a​ ​development.​ ​Alderman​ ​Fleming​ ​announces​ ​that​ ​the​ ​8th​ ​and​ ​9th ward​ ​will​ ​have​ ​a​ ​combined​ ​national​ ​night​ ​out​ ​at​ ​Kaman​ ​Park​ ​(West). Watch Adjornment Mayor​ ​Hagerty​ ​called​ ​a​ ​voice​ ​vote​ ​to​ ​adjourn​ ​the​ ​City​ ​Council​ ​meeting,​ ​and​ ​by​ ​unanimous​ ​vote the​ ​meeting​ ​was​ ​adjourned​ ​at​ ​10pm. 27 of 594 ​ ​​CITY​ ​COUNCIL​ ​REGULAR​ ​MEETING CITY​ ​OF​ ​EVANSTON,​ ​ILLINOIS LORRAINE​ ​H.​ ​MORTON​ ​CIVIC​ ​CENTER JAMES​ ​C.​ ​LYTLE​ ​COUNCIL​ ​CHAMBERS Monday,​ ​September​ ​6th,​ ​2017 7:00​ ​pm Present: Alderman​ ​Braithwaite Alderman​ ​Revelle Alderman​ ​Wynne Alderman​ ​Rainey Alderman​ ​Wilson Alderman​ ​Fleming Alderman​ ​Suffredin (7) Absent: Alderman​ ​Rue​ ​Simmons Alderman​ ​Fiske Presiding:​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​​ ​Mayor​ ​Stephen​ ​Hagerty Devon​ ​Reid City​ ​Clerk 28 of 594 Mayor’s​ ​Public​ ​Announcements ​ ​​ ​​ ​​ ​​ ​​ ​None Watch City​ ​Manager’s​ ​Public​ ​Announcements ​ ​​ ​​ ​​ ​​ ​​ ​None Watch City​ ​Clerk’s​ ​Communications ​ ​​ ​​ ​​ ​​ ​​ ​None Watch Public​ ​Comment None Adjornment Mayor​ ​Hagerty​ ​called​ ​a​ ​voice​ ​vote​ ​to​ ​convene​ ​into​ ​Executive​ ​Session,​ ​and​ ​by​ ​unanimous​ ​vote the​ ​meeting​ ​was​ ​moved​ ​into​ ​Executive​ ​Session. 29 of 594 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, September 25, 2017 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF SEPTEMBER 11, 2017 III. ITEMS FOR CONSIDERATION (A1) Payroll – August 21, 2017 through September 3, 2017 $ 2,808,524.51 (A2) Bills List – September 12, 2017 $ 4,415,588.36 Credit Card Activity – Period Ending July 31, 2017 $ 214,653.76 For Action (A3.1) Single Source Purchase of two (2) Genetec License Plate Recognition Systems from Federal Signal Corporation Staff recommends approval of the Single Source purchase of two (2) Genetec License Plate Recognition systems from Federal Signal Corporation (2645 Federal Signal Drive, University Park, IL 60484) for the Administrative Services Department in the amount of $85,500. Funding will be from the Parking Fund (Account 505.19.7005.65515), with a budget of $3,020,000 and a YTD balance of $412,759.25. For Action 30 of 594 (A3.2) Purchase of Police Body Worn Camera Integration System from Axon Enterprise, Inc. Staff recommends the City Council authorize the City Manager to execute a five- year contract for an integrated police body worn, in-car and investigative interview room camera system and conductive electric weapons (CEW) with Axon Enterprise, Inc. formerly known as Taser International (17800 N. 8th Street, Scottsdale, AZ.85255). The total cost of the five-year contract after grant reimbursement will be $1,145,973.26. Funding for this program will be provided from the Capital Improvement Fund - Project Number 117002 (Account 415.40.4116.65515) with a budgeted amount of $525,000, for 2017, 2018, and a portion of 2019. The total amount is allocated as follows: $325,000 from 2015 G.O. Bonds (carryover) and $200,000 from 2016 G.O. Bonds (carryover). For the remainder of 2019, 2020, and 2021, the annual cost will be paid through Police Department funding in account 100.22.2210.62509. For Action (A3.3) Single Audit for Fiscal Year 2016 Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2016. For Action: Accept and Place on File (A3.4) Approval of Request for Proposal for Construction Management Services at Robert Crown Community Center, Ice Complex and Library Staff recommends City Council approve the release of a Request for Proposal (RFP) for construction management services for the Robert Crown Community Center, Ice Complex and Library Project. No Funding is required to release the RFP. Funding for Construction Management and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. For Action (A3.5) Approval of Schematic Design for the Robert Crown Community Center Staff recommends City Council approve the schematic design for the Robert Crown Community Center, Ice Complex and Library Project. No funding is required for this approval. Funding for design and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. For Action 31 of 594 (A3.6) Contract Amendment No. 1 for Architectural Services at Robert Crown Community Center with Woodhouse Tinucci Architects, LLC Staff recommends City Council authorize the City Manager to amend an existing architectural services contract for design development and construction document services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects Llc., (230 W. Superior Street, 6th Floor, Chicago, Illinois 60654), in the amount of $1,632,833.00. This amendment will modify the existing agreement from $514,000.00 to $2,146,833.00 and extend the existing contract deadline from June 30, 2017 to June 30, 2018. Funding will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund, Accounts 415.40.4116.62145 – 616017, 415.40.4117.62145 – 616017 and 415.40.4118.62145 – 616017(pending)). Friends of Robert Crown have also committed to funding a portion of this phase of the project and currently have approximately $1.5 million in received funds. This alternative will be more clearly identified in the final 2018 Adopted Budget. For Action (A3.7) Contract Extension with Community Counselling Services Co., LLC for Consulting Services Staff and Friends of Robert Crown recommend that City Council authorize the City Manager to execute a third contract extension of three months for the period of October through December 2017 for consulting services with Community Counselling Services Co., LLC (CCS) located at 155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total cost of $96,000 a $1,500 reduction from the previous quarter. Funding will be from FY 2017 Capital Improvements Fund – Robert Crown Project Budget (Account 415.40.4117.65515), with a $1.5 Million budget. $497,000 in architect fees has been approved and $291,500 in previous expenses to CCS, which provides a net balance of $713,000. This balance does not include the proposed acceptance of the Woodhouse Tinnucci Architectural contract also included in this agenda. For Action (A3.8) Termination of Smithereen Pest Management Services Contract Staff recommends the termination of the current contract between the City of Evanston and Smithereen Pest Management Services. The termination request is due to unmet contractual requirements. Staff is recommending hiring another rodent control company to replace Smithereen until the end of the 2017 calendar year. For Action 32 of 594 (A3.9) Change Order No. 2 with Copenhaver Construction for the Fountain Square Renovation Project Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for the Fountain Square Renovation Project (Bid No. 17-05), which modifies the project’s completion deadline for portions of the fountain and memorial work to May 1, 2018. There is no cost increase associated with this change order. For Action (A3.10)Contract with Alvarez, Inc. for Stump Removal Staff recommends that City Council authorize the City Manager to execute a contract for the removal of stumps from City parkways to the low bidder, Alvarez, Inc., (Barrington, IL), in the amount of $34,920.41. Funding for this project is included in the FY 2017 General Fund (Account 100.40.4320.62385). The adopted 2017 Fiscal Year Budget allocated $75,000 to this account, which has a current balance of $59,525. For Action (A3.11)Contract Award to Groot Industries, Inc. for Residential Refuse Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit prices indicated in the table below for an initial annual cost of $1,580,136.00. Staff also recommends the award of a waste characterization study to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) in the amount of $8,800.00 for a study to be completed within 12- months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action 33 of 594 (A3.12)Contract Award to Lakeshore Recycling Systems for Condo Refuse Collection Staff recommends that City Council receive, and hold in Committee for Action on September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. The unit price of $6.25 is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. For Action (A3.13)Contract Award to Lakeshore Recycling Systems for Yard Waste and Food Scrap Collection Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. Staff also recommends the award of a waste characterization study to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) in the amount of $1,900.00 for a study to be completed within 12-months of contract award. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action (A3.14)Solid Waste Fund Analysis Staff recommends that City Council continue discussion on suggested sanitation service charge amendments and provide direction. For Action (A4) Resolution 73-R-17, Authorizing the Settlement of all Litigation and Claims with Trinette Lark, Bria Diaz, and Prince Ford Staff recommends City Council adoption of Resolution 73-R-17 authorizing the City of Evanston execute a settlement agreement in Trinette Lark, et al. v. City of Evanston, et al. (Case No. 16-cv-04630). For Action 34 of 594 (A5) Resolution 75-R-17, Authorizing the City Manager to Execute an Amendment to the Commercial Lease of City-Owned Property at 1804 Maple Avenue with PharmaCann, LLC Staff recommends City Council adopt Resolution 75-R-17 authorizing the City Manager to execute an amendment to lease agreement with PharmaCann, LLC for the city owned property at 1804 Maple Avenue. Because of the uncertainty associated with the State of Illinois pilot program, PharmaCann is seeking to amend the first extension option from three years to one year and keep the second extension option the same (three years). If the amendment is approved, the lease will expire on December 31, 2018 instead of December 31, 2020. For Action (A6) Resolution 74-R-17, Authorizing the City Manager to Execute a Lease Agreement with Northwest Center Against Sexual Abuse for Commercial Office Space at the Civic Center Staff requests City Council adopt Resolution 74-R-17, authorizing the City Manager to negotiate the lease renewal with Northwest Center Against Sexual Abuse (NWCASA) for office space in the Lorraine H. Morton Civic Center at the monthly rental rate of $550.00 for an annual rent of $6,600. For Action (A7) Ordinance 98-O-17, Amending City Code Section 9-1-5 “Police Powers” Staff recommends City Council adoption of Ordinance 98-O-17, which will bring the City Code into closer compliance with the Illinois Municipal Code by specifying police powers in the City are reposed with the Police Chief and sworn members of the Evanston Police Department. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (A8) Ordinance 95-O-17, Establishing a New Wholesale Water Rate for the Village of Skokie, Illinois Staff recommends City Council adoption of Ordinance 95-O-17 establishing a new wholesale water rate of $2.06 per 1,000 gallons for the Village of Skokie effective for all water supplied to Skokie as of 12:00 a.m. October 1, 2017. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (A9) Ordinance 101-O-17, Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Simpson Street and Dodge Avenue Staff recommends adoption of Ordinance 101-O-17 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Simpson Street and Dodge Avenue. The estimated cost to install two additional stop signs is $150.00. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $10,243.78. For Introduction 35 of 594 (A10) Ordinance 90-O-17, Amending City Code Section 10-11-8 “Parking Prohibited at All Times” to Delete the South Side of Central Street Bridge from the Schedule to Allow Parking on that Side of the Bridge Staff recommends that City Council adopt Ordinance 90-O-17 amending the City Code Section 10-11-18, Schedule VIII to eliminate the portion of the Code that prohibits parking on the Central Street Bridge therefore allowing vehicles to park on south side of Central Street Bridge. Alderman Revelle recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (A11) Ordinance 96-O-17, Amending City Code 8-4-12 to Establish a Fee for a Recycling Program for Multi-family Apartment Building with 6-Units or Greater Staff recommends that City Council adopt Ordinance 96-O-17, amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater. The proposed fee would be $1.85 per unit per month and be imposed beginning January 1, 2019. For Introduction (A12) Ordinance 81-O-17, Ordinance 81-O-17, Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 2005 Grey Avenue to Evanston Township High School District No. 202 Staff recommends approval of Ordinance 81-O-17 authorizing the City Manager to execute a sale contract for City-owned real property located at 2005 Grey Avenue to Evanston Township High School District No. 202 (“ETHS”) for affordable housing. A two-thirds majority is required for adoption of this ordinance. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action IV. ITEMS FOR DISCUSSION (APW1)Ex-Offender Hiring Policy Staff recommends that the City Council review and discuss the criteria for hiring ex-offenders as City employees. For Discussion (APW2)Role of Residency for City Employees Staff recommends that the City Council review, discuss and provide guidance in the role residency should have in City employment. For Discussion 36 of 594 (APW3)Water Shut-Off for Non-Payment Follow-Up Staff recommends the City Council review and discuss this follow-up report regarding the water shut-off for non-payment process implemented by the City of Evanston, and provide direction for next steps. For Discussion (APW4)Library Capital Improvements Plan Staff recommends Council discussion of Library Capital Improvements Plan for main library renovation to be presented on September 25, 2017 at the Administration and Public Works Committee meeting. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 37 of 594 Page 1; Rev. 8/9/2017 9:29 AM Administration and Public Works Committee Meeting Minutes of September 11, 2017 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, A. Rainey, R. Simmons, T. Suffredin, C. Fleming STAFF PRESENT: D. Stoneback, W. Bobkiewicz, G. Farrar, M. Lyons, E. Storlie, T. Nunez, R. Voss, L. Biggs, D. King, P. D’Agostino, E. Sanchez, P. Zalmezak, S. Nagar, S. Flax, J. Velan, K. Hawk, DC Pickett, Ald. Fiske, Ald. Revelle STAFF ABSENT: R. Dahal G. Gerdes, S. Levine, Chief Eddington, E. Thomas- Smith, L. Hemingway, Chief Scott, J. Leonard, K. Richardson, J. Maiworm, DC Parrott, K. Danczak-Lyons, B. Dorneker, PRESIDING OFFICIAL: Ald. Braithwaite I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR A quorum being present, Ald. Braithwaite called the meeting to order at 6:11p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF AUGUST 14, 2017 Ald. Rainey moved to accept the Minutes of August 14, 2017 A&PW meeting as submitted, seconded by Ald. Suffredin. The Minutes of the August 14, 2017 A&PW meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) Payroll – July 24, 2017 through August 06, 2017 $ 3,142,003.32 Payroll – August 07, 2017 through August 20, 2017 $ 2,961,853.64 (A2) Bills List – September 12, 2017 $ 5,226,771.99 For Action Ald. Fleming moved to recommend approval of the payrolls through August 6, 2017 and August 20, 2017, City of Evanston Bills through September 12, 2017 in the amount of $5,226,771.99, seconded by Ald. Rainey. Ald. Rainey requested to view the Presence Behavioral Health contract in reference to the advanced payments listed on page 7. City Manager Bobkiewicz explained that the City has a month-to-month contract with Presence. They receive a total of 12 payments per year. DRAFT - NOT APPROVED 38 of 594 Page 2; Rev. 8/9/2017 9:29 AM The Committee voted 5-0 to approve the bills. (A3.1) Contract Extension with Dunbar Armored, Inc. for Armored Car Services Staff recommends that City Council authorize the City Manager to execute contract extension #1 for the Armored Car Services to Dunbar Armored, Inc., (50 Schilling Road, Hunt Valley, MD) in an estimated fourth year amount of $84,611.67. Funding will be from the following: General Fund (Account 100.15.1560.62431 with a budget of $17,000; and Parking Fund (Account 505.19.7005.62431) with a budget of $65,000. The additional funds of $1,611.67 is available in the Parking Fund and the fund will not exceed budget in 2017 as a result of this expense. For Action Ald. Suffredin moved to recommend City Council authorize the City Manager to execute contract extension #1 for the Armored Car Services to Dunbar Armored, Inc., in an estimated fourth year amount of $84,611.67, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract extension. (A3.2) Contract with Kenny Construction Company for 2017 CIPP Sewer Rehabilitation Contract B Staff recommends that City Council authorize the City Manager to execute a contract for the 2017 CIPP Sewer Rehabilitation Contract B (Bid No. 17-44) with Kenny Construction Company (2215 Sanders Road, Suite 400, Northbrook IL, 60062) in the amount of $339,459.00. Funding for this project is from the Sewer Fund (Account 515.40.4535.62461 – 417010), which has a FY 2017 budget of $655,000. For Action Ald. Rue Simmons moved to recommend City Council authorize the City Manager to execute a contract for the 2017 CIPP Sewer Rehabilitation Contract B (Bid No. 17-44) with Kenny Construction Company in the amount of $339,459.00, seconded by Ald. Rainey. At Ald. Fleming’s inquiry, Public Works Agency (PWA) Director Stoneback explained Kenny Construction requested a MWEBE waiver because the project requires specialized work with no opportunity for subcontracting. Kenny Construction currently has Evanston residents on the payroll, but will not add additional LEP residents. The Committee voted unanimously 5-0 to approve the contract. (A3.3) Change Order No. 2 to the Water Treatment Plant Reliability Improvements Project Agreement with Thieneman Construction, Inc. Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 for the Water Treatment Plant Reliability Improvements Project with Thieneman Construction, Inc. (“TCI”) (17219 Foundation Parkway, Westfield, IN 46074) in the amount of $7,110.00 for safety modification to shorewell ladders. This will increase the total contract amount from the current 39 of 594 Page 3; Rev. 8/9/2017 9:29 AM contract price of $1,282,611.00 to $1,289,721.00, and extend the date of final completion from October 29, 2017 to November 17, 2017. The Illinois Environment Protection Agency (IEPA) has agreed to provide a loan from the State Revolving Fund in an amount up to $1,634,816.00 for engineering and construction of this project. This amount includes a contingency of 3% ($37,410.00) of the bid price of the project. With this funding, all eligible engineering and construction costs will be funded by a loan repaid over 20 years at 1.64% interest. IEPA loan funding for this work is being routed through the Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094). This project has an overall project allocation of $2,500,000 funded in 2016 and 2017. For Action Ald. Fleming moved to recommend City Council authorize the City Manager to execute Change Order No. 2 for the Water Treatment Plant Reliability Improvements Project with Thieneman Construction, Inc. (“TCI”) in the amount of $7,110.00 for safety modification to shorewell ladders increasing the total contract amount from $1,282,611.00 to $1,289,721.00, and extend the date of final completion from October 29, 2017 to November 17, 2017, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the change order. (A3.4) Change Order No. 1 to the Water Treatment Chemical Liquid Aluminum Sulfate Purchase from Affinity Chemical, LLC Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for the Water Treatment Chemical Liquid Aluminum Sulfate (PO# 2017-00000040) with Affinity Chemical, LLC (P.O. Box 601298 Dallas, TX 75360) in the amount of $65,000.00. This will increase the total contract amount from the current contract price of $118,250.00 to $183,250.00. Funding for the purchase of Liquid Aluminum Sulfate (alum) is from Account 510.40.4220.65015, which has a budget allocation of $465,000.00 for FY2017 and a YTD balance of $173,922.00. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute Change Order No. 1 for the Water Treatment Chemical Liquid Aluminum Sulfate (PO# 2017-00000040) with Affinity Chemical, LLC in the amount of $65,000.00 increasing the total contract amount from $118,250.00 to $183,250.00, seconded by Ald. Rue Simmons. The Committee voted unanimously 5-0 to approve the change order. (A3.5) Residential Refuse Collection Contract Award to Groot Industries, Inc. Staff recommends that City Council receive, and hold in Committee for Action on September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse for an initial annual cost of $1,580,136.00. The unit prices detailed in the transmittal memorandum are for the service year 40 of 594 Page 4; Rev. 8/9/2017 9:29 AM starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY 2017 budget of $2,500,000. For Action Ald. Fleming moved to recommend the Committee hold items A3.5 through A3.10 until the September 25, 2017 meeting pending community input, seconded by Ald. Rue Simmons. PWA Director Stoneback asked the Committee to please hold Items A3.5 through A3.10 for review and more discussion from City Council and the community. He requested that existing and proposed contracts be awarded at the September 25, 2017 meeting. The current contracts expire November 1, 2017. He asked for Council direction regarding potential rates to create the necessary ordinances for the next meeting. The Committee voted unanimously 5-0 to hold items A3.5 through A3.10. (A3.6) Condominium Refuse Collection Contract Award to Lakeshore Recycling Systems Staff recommends that City Council receive, and hold in Committee for Action on September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. The unit price is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. For Action Ald. Fleming moved to recommend the Committee hold items A3.5 through A3.10 until the September 25, 2017 meeting pending community input, seconded by Ald. Rue Simmons. The Committee voted unanimously 5-0 to hold items A3.5 through A3.10. (A3.7) Residential Yard Waste Collection Contract Award to Lakeshore Recycling Systems Staff recommends that City Council receive, and hold in Committee for Action on September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate and execute a five (5) year Residential Yard Waste Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of residential yard waste at the unit prices indicated in the 41 of 594 Page 5; Rev. 8/9/2017 9:29 AM table below for an initial annual cost of $623,677.14. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. For Action Ald. Fleming moved to recommend the Committee hold items A3.5 through A3.10 until the September 25, 2017 meeting pending community input, seconded by Ald. Rue Simmons. The Committee voted unanimously 5-0 to hold items A3.5 through A3.10. (A3.8) Stand Alone Food Scrap Collection Contract Award to Collective Resource, Inc. Staff recommends that City Council receive, and hold in Committee for Action on September 25, 2017, staff’s recommendation to authorize the City Manager to negotiate and execute a five (5) year Stand Alone Food Scrap Collection Agreement, with the option for one additional three (3) year period extension, to Collective Resource, Inc. (803 Elmwood Ave, Evanston, IL) for the collection, transportation and disposal of commercial food scrap at the service levels displayed below to be charged to voluntarily participating commercial properties. The unit prices detailed in the transmittal memorandum are for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. For Action Ald. Fleming moved to recommend the Committee hold items A3.5 through A3.10 until the September 25, 2017 meeting pending community input, seconded by Ald. Rue Simmons. PUBLIC COMMENT Erlene Howard of Collective Resource is eager to move forward with a 32 gallon tote service for condominiums and restaurants in Evanston. She inquired about a discussion of offering a residential 5 gallon bucket service for food scrap collection. PWA Director Stoneback explained that the City received residential food scrap proposals. Under Proposed yard waste contracts the low bidder has agreed to accept food scraps into the yard waste carts for the 8 ½ months of normal yard waste collection cycle. The City prefers not to have competing interests and therefore did not recommend the residential service proposal to move forward. At Ald. Fleming’s inquiry, Ms. Howard explained that her service accepts meat and dairy, compostable, disposable paper plates. Collective Resources provides education to the community and holds zero waste events and participates in green fairs and balls. 42 of 594 Page 6; Rev. 8/9/2017 9:29 AM At Ald. Braithwaite’s inquiry, PWA Director Stoneback confirmed that after awarding the contracts, the City will advertise the yard waste food scrap program. A 95 gallon yard waste cart is $82.50 to purchase with a $25 annual fee. At Ald. Fleming’s inquiry, PWA Director Stoneback will hold a public meeting with a presentation on September 20, 2017 at 7pm. The Committee voted unanimously 5-0 to hold items A3.5 through A3.10. (A3.9) Implementation of Recycling Program for Multi-family Apartment Building with 6-Units or Greater Staff recommends that City Council receive, and hold in Committee until September 25, 2017, staff’s recommendation to fully implement recycling collection at multi-family apartments with 6-units and greater and create a monthly service charge for this service to be performed by City employees. For Action Ald. Fleming moved to recommend the Committee hold items A3.5 through A3.10 until the September 25, 2017 meeting pending community input, seconded by Ald. Rue Simmons. The Committee voted unanimously 5-0 to hold items A3.5 through A3.10. (A3.10)Solid Waste Fund Analysis Staff recommends that City Council receive, and hold in Committee until September 25, 2017, staff’s report on Sanitation Service Charges. Staff requests direction from Council on future sanitation service charges and the creation of a fee structure for the collection and disposal of recyclable material from multi- family apartments with 6-units or greater. Staff proposes introduction of Ordinance(s) to modify the City Code in accordance with Council direction at the September 25, 2017 meeting. For Action Ald. Fleming moved to recommend the Committee hold items A3.5 through A3.10 until the September 25, 2017 meeting pending community input, seconded by Ald. Rue Simmons. Assistant City Manager Lyons presented a Solid Waste fund analysis. This fund was created in 2011 and received a general fund subsidy. At the time the fund was created the Council opted not to raise the rates to make it self-sufficient. Each year, with the general fund subsidy included, the fund runs at a moderate surplus. There are ways to make the Solid Waste fund a self-sufficient enterprise fund in the future. Neither the Water or Sewer funds receive a subsidy. PWA Director Stoneback recommended increasing rates to meet the 2019 price to offset the deficit in Solid Waste. It will reduce the general fund subsidy. He discussed solid waste charges in other communities. At Ald. Braithwaite’s inquiry, he provided a comparison table of the impact on water bills. Ald. Rainey is in favor of using the General Fund to subsidize the rate increase. She suggested adding garbage collections to the tax bills because taxpayers can 43 of 594 Page 7; Rev. 8/9/2017 9:29 AM deduct the expense. Ald. Fleming was concerned about the yard waste sticker fee increase on top of purchasing bags. The increase is too high and not sensitive to our population. City Manager Bobkiewicz confirmed that additional cuts in next year’s budget are necessary to cover the revenue shortfall. The Council should be prepared to raise property taxes to cover the cost because there is no additional general fund property tax revenue. Comparison scenarios and community input will be presented at the September 25, 2017 meeting. At Ald. Suffredin’s inquiry, City Manager Bobkiewicz explained that refuse collections in other communities vary throughout the area. Yard waste is picked up using arm collection or alley and curb pick up. At Ald. Braithwaite’s inquiry, Bill Kenney of Lakeshore Recycling, handles 17 residential and municipal contracts. Options include back door pickup, pay-as- you-throw, curbside and subscription service. Ald. Rainey requested a comparison of scenarios of what the fees would look like on the water bill versus the tax bill. The Committee voted unanimously 5-0 to hold items A3.5 through A3.10. (A4) Resolution 72-R-17, Authorizing City Manager to Execute Renewal Agreement with Hoffman House Catering for Senior Meal Food Programs at Levy Center and Fleetwood-Jourdain Community Center Staff recommends City Council adoption of Resolution 72-R-17 authorizing the City Manager to execute a renewal contract with Hoffman House Catering (1530 Hubbard Ave., Batavia, IL) to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2017 through September 30, 2018 in the not–to-exceed amount of $4.67 per lunch meal. Total meal program contract value is projected at $38,765.00. This is a reimbursement meal program in which the total amount of reimbursement the City will receive and expenses is solely dependent upon the number of lunches served. The program will be reimbursed through a grant from Age Options and donations received from attendees at the meal program. Funding for this program is budgeted in the Fleetwood-Jourdain and Levy Center meal program expenditure Accounts 100.30.3040.65025 & 100.30.3055.65025. For Action Ald. Suffredin moved to recommend City Council adoption of Resolution 72-R-17 authorizing the City Manager to execute a renewal contract with Hoffman House Catering to provide a senior meal congregate program at the Levy Senior Center and Fleetwood-Jourdain Community Center for a period of October 1, 2017 through September 30, 2018 in the not–to-exceed amount of $4.67 per lunch meal for a total program contract value projected at $38,765.00, seconded by Ald. Rainey. The Committee voted unanimously 5-0 approval the contract. 44 of 594 Page 8; Rev. 8/9/2017 9:29 AM (A5) Resolution 70-R-17, Authorizing the City Manager to Execute a Development and Affordable Housing Agreement for the Construction of a Residential Home at 2005 Grey Avenue Staff recommends City Council adoption of Resolution 70-R-17 authorizing the City Manager to execute a Development and Affordable Housing Agreement between the City, Evanston Township High School District No. 202 (“ETHS”), and Community Partners for Affordable Housing (“CPAH”) for the construction of a residential home at 2005 Grey Avenue. For Action Ald. Rue Simmons moved to recommend City Council adoption of Resolution 70-R-17 authorizing the City Manager to execute a Development and Affordable Housing Agreement between the City, Evanston Township High School District No. 202 (“ETHS”), and Community Partners for Affordable Housing (“CPAH”) for the construction of a residential home at 2005 Grey Avenue, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the agreement. (A6) Ordinance 80-O-17, Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 2005 Grey Avenue to Evanston Township High School District No. 202 Staff recommends adoption of Ordinance 80-O-17 authorizing the City Manager to negotiate the sale of City-owned property at 2005 Grey Avenue to Evanston Township High School (“ETHS”) according to the terms of the Development and Affordable Housing Agreement with ETHS and Community Partners for Affordable Housing for the development of 2005 Grey Avenue as Affordable Housing. A two-thirds majority of City Council is required to adopt Ordinance 80- O-17. Staff recommends suspension of the rules for Introduction and Action at the September 11, 2017 City Council meeting. For Introduction and Action Ald. Rue Simmons moved to recommend adoption of Ordinance 80-O-17 authorizing the City Manager to negotiate the sale of City-owned property at 2005 Grey Avenue to Evanston Township High School (“ETHS”) according to the terms of the Development and Affordable Housing Agreement with ETHS and Community Partners for Affordable Housing for the development of 2005 Grey Avenue as Affordable Housing, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. (A7) Ordinance 52-O-17, Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of City-Owned Property Adjacent to the Evanston Public Library at 1714-1718 Chicago Avenue Staff recommends City Council adoption of Ordinance 52-O-17, “Authorizing the City Manager to Enter into a Real Estate Contract with MHDC SLF, LLC for the Sale of Certain City-Owned Real Property Located at 1714-18 Chicago Avenue.” A two-thirds majority of City Council is required to adopt Ordinance 52-O-17. 45 of 594 Page 9; Rev. 8/9/2017 9:29 AM For Introduction Ald. Braithwaite moved to recommend City Council adoption of Ordinance 52-O-17, “Authorizing the City Manager to Enter into a Real Estate Contract with MHDC SLF, LLC for the Sale of Certain City-Owned Real Property Located at 1714-18 Chicago Avenue,” seconded by Ald. Rainey. Carl Klein asked the Committee to please follow the Downtown Evanston Plan and vote no to the sale of the Library parking lot. The Committee voted unanimously 5-0 to adopt the ordinance. (A8) Ordinance 86-O-17, Amending City Code Title 10-11-1, Schedule 1, Reducing the Speed Limit on Chicago Avenue between Dempster Street and Sheridan Road from 30 MPH to 25 MPH Staff recommends that City Council adopt Ordinance 86-O-17, reducing the speed limit from 30 MPH to 25 MPH, on Chicago Avenue between Dempster Street and Sheridan Road. Alderman Fiske recommends suspension of the rules for Introduction and Action at the September 11, 2017 City Council meeting. For Introduction and Action Ald. Fleming moved to recommend City Council suspends the rules and adopts Ordinance 86-O-17, reducing the speed limit from 30 MPH to 25 MPH, on Chicago Avenue between Dempster Street and Sheridan Road, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. (A9) Ordinance 84-O-17, Sale of Surplus Property Staff recommends that City Council adopt Ordinance 84-O-17, directing the City Manager to offer the sale of vehicles/equipment owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, October 24, 2017 or any other subsequent America’s Online Auction as these vehicles/equipment become available, on a timely basis, as a result of new vehicle replacements being placed into service. For Introduction Ald. Rainey moved to recommend City Council adopt Ordinance 84-O-17, directing the City Manager to offer the sale of vehicles/equipment owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, October 24, 2017 or any other subsequent America’s Online Auction as these vehicles/equipment become available, on a timely basis, as a result of new vehicle replacements being placed into service, seconded by Ald. Fleming. The Committee voted unanimously 5-0 to adopt the ordinance. (A10) Ordinance 72-O-17, Amending City Code Section 11-2-11(B) “Immobilization Program” by Amending Amount of Liable Tickets Need to Immobilize a Vehicle from Five (5) to Three (3) 46 of 594 Page 10; Rev. 8/9/2017 9:29 AM The Transportation/Parking Committee and staff recommends that the City Council adopt Ordinance 72-O-17, amending Title 11, Administrative Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B): Immobilization Program to read: “When the registered owner of a vehicle has accumulated three (3) or more final determinations of parking and/or compliance violation liability.” For Introduction Ald. Suffredin moved to recommend City Council adopt Ordinance 72-O- 17, amending Title 11, Administrative Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B): Immobilization Program to read: “When the registered owner of a vehicle has accumulated three (3) or more final determinations of parking and/or compliance violation liability,” seconded by Ald. Fleming. At Ald. Fleming’s inquiry, Deputy City Manager Erika Storlie will provide a schedule of fees related to booting services to the Committee. She will also look into Ald. Fleming’s request about the capability to print boot eligibility reminders on tickets as a form of notification. Ald. Rainey supports this item. Lowering the threshold from 5 tickets to 3 makes lessens the financial burden a bit. She made a reference to the Transportation and Parking Committee to suggest signage be posted on trees in neighborhoods that tow for street cleaning at least 2 days in advance to warn of a tow away zone. At Ald. Braithwaite’s inquiry, Assistant City Manager Lyons confirmed that the total number of tickets in final determination is 3 per household. Deputy City Manager Storlie added that the only way to track tickets in the event of the vehicle being sold is to the registered owner of the vehicle rather than the license plate. Ald. Rainey noted that the change to three tickets in final determination is effective after the amnesty program is completed. The Committee voted unanimously 5-0 to adopt the ordinance. IV. ITEMS FOR DISCUSSION (APW1)Capital Improvement Plan Project Update Staff will provide an update of the major Capital Improvement Plan (CIP) projects. For Discussion This report will be made available online with budget-related materials. (APW2)Northwestern University/Tax Exempt Property Analysis Update Staff will discuss updated analysis on Northwestern University’s tax exempt properties. For Discussion 47 of 594 Page 11; Rev. 8/9/2017 9:29 AM This report will be made available online with budget-related materials. (APW3)Overtime Report from Departments Staff will review the Department overtime reports. The Department reports are from the two payroll periods from July 24 through August 20. For Discussion This discussion item will be held in Committee until the September 25, 2017 meeting. V. COMMUNICATIONS VI. ADJOURNMENT Ald. Rainey moved to adjourn the meeting at 7:15pm. 48 of 594 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: September 19, 2017 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – August 21, 2017 through September 3, 2017 $ 2,808,524.51 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – Sept 12, 2017 $ 4,415,588.36 General Fund Amount – Bills list $ 991,275.17 General Fund Amount – Supplemental list $ 960.00 General Fund Total: $ 992,235.17 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,224,112.87 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending July 31, 2017 $ 214,653.76 Attachments: Bills List July Credit Card Transactions For City Council meeting of September 25, 2017 Items A1-A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 49 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 100 GENERAL FUND 100 GENERAL SUPPORT 13040 ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPIER PAPER 2,832.00 22725 VERIZON WIRELESS COMMUNICATION CHARGES 9,402.50 100 GENERAL SUPPORT Total 12,234.50 1300 CITY COUNCIL 65095 OFFICE DEPOT OFFICE SUPPLIES 24.31 1300 CITY COUNCIL Total 24.31 1505 CITY MANAGER 62295 WALTER BOBKIEWICZ REIMBURSEMENT: ICMA CONFERENCE 253.40 62360 LOCAL GOV NEWS MEMBERSHIP 960.00 64540 AT & T MOBILITY *COMMUNICATION CHARGES 194.99 65095 OFFICE DEPOT OFFICE SUPPLIES 57.89 1505 CITY MANAGER Total 1,466.28 1510 PUBLIC INFORMATION 62205 ALLEGRA PRINT & IMAGING LIGHT POLE BANNERS FOR HISPANIC HERITAGE MONTH 1,958.00 62205 EVANSTON ROUNDTABLE LLC BUDGET MEETING AD 380.00 62490 LATINO RESOURCES HISPANIC HERITAGE MONTH APPAREL REIMBURSEMENT 466.16 1510 PUBLIC INFORMATION Total 2,804.16 1560 REVENUE & COLLECTIONS 51565 EVANSTON TOWNSHIP HIGH SCHOOL 2016-17 MUNICIPAL TAX REIMBURSEMENT 30,901.34 51570 EVANSTON TOWNSHIP HIGH SCHOOL 2016-17 MUNICIPAL TAX REIMBURSEMENT 4,392.89 51625 EVANSTON TOWNSHIP HIGH SCHOOL 2016-17 MUNICIPAL TAX REIMBURSEMENT 6,383.12 62449 SECRETARY OF STATE DRIVER SERVICES DEPARTMENT SECRETARY OF STATE SUSPENSION FEE 10.00 1560 REVENUE & COLLECTIONS Total 41,687.35 1570 ACCOUNTING 65095 OFFICE DEPOT OFFICE SUPPLIES 50.99 1570 ACCOUNTING Total 50.99 1575 PURCHASING 62185 AJILON TEMPORARY OFFICE STAFF - PURCHASING DIVISION 3,093.75 65095 OFFICE DEPOT OFFICE SUPPLIES 74.52 1575 PURCHASING Total 3,168.27 1580 COMMUNITY ARTS 66040 LISA DEGLIANTONI REIMBURSEMENT, REFRESHMENTS EVANSTON ARTS COUNCIL WORKSHOP 39.07 1580 COMMUNITY ARTS Total 39.07 1585 ADMINISTRATIVE HEARINGS 65095 FRIEDMAN, CHAYA OFFICE SUPPLIES, GENERAL 625.00 1585 ADMINISTRATIVE HEARINGS Total 625.00 1705 LEGAL ADMINISTRATION 62130 OFFICE DEPOT OFFICE SUPPLIES 81.21 62509 SUSAN D BRUNNER HEARING OFFICER 1,960.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER 1,470.00 62509 MITCHELL C. EX HEARING OFFICER 1,935.00 1705 LEGAL ADMINISTRATION Total 5,446.21 1910 FINANCE DIVISION - REVENUE 51600 ALYSON WORKMAN REFUND: DUPLICATE PAYMENT ON CITATION 700853530 40.00 1910 FINANCE DIVISION - REVENUE Total 40.00 1929 HUMAN RESOURCE DIVISION 62160 TRANS UNION CORP TRANS UNION-BACKGROUND CHECKS 101.06 62160 STANARD & ASSOCIATES STANDARD & ASSOC. EMPLOYMENT TESTING 395.00 62160 THEODORE POLYGRAPH SERVICE, INC.THEODORE POLYGRAPH SERVICES-TESTING FOR EMPLOYMENT 300.00 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES QUEST DIAGNOSTICS-EMPLOYMENT TESTING 647.50 62310 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 307.86 62630 SEDGWICK, INC.SEDGWICK MANAGEMENT SERVICES-UNEMPLOYMENT, COMP, ADMIN FEES 1,400.00 1929 HUMAN RESOURCE DIVISION Total 3,151.42 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 817.42 62380 XEROX CORPORATION COPIER CHARGES AND MAINTENANCE 148.20 62380 CHICAGO OFFICE TECHNOLOGY GROUP CONTRACT COPY CHARGES 3,484.80 64505 COMCAST CABLE CABLE SERVICE 3,581.34 64540 VERIZON WIRELESS COMMUNICATION CHARGES 1,905.09 64540 AT & T COMMUNICATION CHARGES 264.15 1932 INFORMATION TECHNOLOGY DIVI. Total 10,201.00 1941 PARKING ENFORCEMENT & TICKETS 62451 MOHAN LIU TOW REFUND 90.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 38.01 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 170.55 65095 OFFICE DEPOT OFFICE SUPPLIES 111.92 1941 PARKING ENFORCEMENT & TICKETS Total 410.48 1950 FACILITIES 62225 PATTEN INDUSTRIES EMERGENCY GENERATOR RENTAL DURING REPAIRS 1,865.35 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR REPAIR 720.65 62509 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 379.00 62509 ECO-CLEAN MAINTENANCE FY 2017 PROFESSIONAL CLEANING SERVICES MULTIPLE CITY FACILITIES 6,133.00 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY CHARGES OCT-DEC 2017 155.30 64005 COMED UTILITIES- COMED 295.92 150 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 64015 NICOR UTILITIES- NICOR 492.54 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES - CIVIC CENTER 618.70 65050 MARK VEND COMPANY COFFEE 337.74 65050 MARK VEND COMPANY COFFEE AND SUPPLIES 317.67 1950 FACILITIES Total 11,315.87 2105 PLANNING & ZONING 62509 COURBANIZE, INC.ONLINE ENGAGEMENT TOOL - SEPTEMBER 2017 FEES 500.00 65095 OFFICE DEPOT OFFICE SUPPLIES 160.80 2105 PLANNING & ZONING Total 660.80 2126 BUILDING INSPECTION SERVICES 62150 MOSHE CALAMARO & ASSOC CONSTRUCTION/ENGINEERING SERVICES FOR 711 ROSLYN 2,055.00 62190 CLEAN CITY INNOVATIONS, LLC GRAFFITI REMOVAL SUPPLIES 853.20 62236 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 151.60 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 100.00 62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW CONSULTING SERVICES 7,095.57 65095 OFFICE DEPOT OFFICE SUPPLIES 18.04 2126 BUILDING INSPECTION SERVICES Total 10,273.41 2205 POLICE ADMINISTRATION 62210 THE PRINTED WORD, INC.BUSINESS CARDS 120.00 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 7.50 62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - AUGUST 255.00 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 1,037.00 64005 COMED UTILITIES- COMED 213.18 64015 NICOR UTILITIES- NICOR 166.27 65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER SUPPLIES 1,404.00 65125 PRESTONS FLOWERS & GIFTS FLOWERS - FUNERAL 60.00 2205 POLICE ADMINISTRATION Total 3,262.95 2210 PATROL OPERATIONS 62490 ILLINOIS TOLLWAY TOLLS 173.29 2210 PATROL OPERATIONS Total 173.29 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 222.41 2240 POLICE RECORDS Total 222.41 2251 311 CENTER 64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 64505 AT & T *COMMUNICATION CHARGES 402.57 2251 311 CENTER Total 412.59 2260 OFFICE OF ADMINISTRATION 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - AUGUST 2017 344.10 62295 MARIO MILLER MEAL/TRAINING - FINGERPRINT TRAINING 45.00 62295 KOZLOWSKI, ADAM MEAL/TRAINING - CRISIS INTERVENTION TEAM 75.00 62295 NICHOLAS CURRAN MEAL/TRAINING - CRISIS INTERVENTION TEAM 75.00 62295 ERIC HUBER TRAINING - GANG COMBAT DYNAMICS 125.00 64565 COMCAST CABLE CABLE SERVICE 24.21 2260 OFFICE OF ADMINISTRATION Total 688.31 2280 ANIMAL CONTROL 62225 ANDERSON PEST CONTROL PEST CONTROL - ANIMAL SHELTER 58.14 65125 DELTA V TECHNOLOGIES TRAFFIC CONES 200.00 2280 ANIMAL CONTROL Total 258.14 2285 PROBLEM SOLVING TEAM 62210 EVANSTON IMPRINTABLES PRINTING SERVICES - CPA 533.63 2285 PROBLEM SOLVING TEAM Total 533.63 2291 PROPERTY BUREAU 65125 TRI-TECH FORENSICS, INC.EVIDENCE SUPPLIES 493.71 2291 PROPERTY BUREAU Total 493.71 2295 BUILDING MANAGEMENT 62225 COLLEY ELEVATOR CO.ALARM TESTING 555.00 62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 188.00 62225 COLLEY ELEVATOR CO.FIRE ALARM TESTING 283.50 62225 ECO-CLEAN MAINTENANCE PROFESSIONAL CLEANING SERVICES MULTIPLE CITY FACILITIES 3,345.00 2295 BUILDING MANAGEMENT Total 4,371.50 2305 FIRE MGT & SUPPORT 64015 NICOR UTILITIES- NICOR 1,021.62 64540 VERIZON WIRELESS COMMUNICATION CHARGES 130.26 65020 TODAY'S UNIFORMS INC.UNIFORM 578.62 65020 TODAY'S UNIFORMS INC.UNIFORM 540.10 65095 OFFICE DEPOT OFFICE SUPPLIES 59.87 2305 FIRE MGT & SUPPORT Total 2,330.47 2315 FIRE SUPPRESSION 62430 ECO-CLEAN MAINTENANCE JANITORIAL SERVICE 570.00 62521 STRYKER SALES CORPORATION STRETCHER KIT 954.17 65075 BOUND TREE MEDICAL, LLC EMS SUPPLIES 74.99 65625 W S DARLEY & CO FIRE HOSE 461.79 65625 WORLDPOINT ECC, INC.CITIZEN CPR 20.90 65625 WORLDPOINT ECC, INC.CITIZEN CPR WORKBOOK 508.40 2315 FIRE SUPPRESSION Total 2,590.25 251 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 2435 FOOD AND ENVIRONMENTAL HEALTH 61055 GOV TEMPS USA, LLC TEMPORARY INSPECTOR STAFF 2,745.40 62474 VERIZON WIRELESS COMMUNICATION CHARGES 40.08 62605 SMITHEREEN PEST MANAGEMENT SERVICES REGULARLY SCHEDULED PEST CONTROL SERVICE 2,500.00 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 151.60 65095 OFFICE DEPOT OFFICE SUPPLIES 64.22 2435 FOOD AND ENVIRONMENTAL HEALTH Total 5,501.30 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 72.34 65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC OVERPAYMENT -476.20 3010 REC. BUSINESS & FISCAL MGMT Total -403.86 3020 REC GENERAL SUPPORT 62490 BENNISONS BAKERIES FARMERS MARKET 50.00 62490 DULCE CARAMEL CO.FARMERS MARKET 33.00 62490 FROSTY PRODUCTION FARMERS MARKET 49.00 62490 THE CHEESE PEOPLE FARMERS MARKET 87.00 62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 138.00 62490 SAFE HARBOR INVESTMENT HOLDINGS DBA AQUATERRA FARM FARMERS MARKET 38.00 62490 PHOENIX BEAN LLC FARMERS MARKET 81.00 62490 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 94.75 62490 JON FIRST FARMERS MARKET 744.00 62490 LAKE BREEZE ORGANICS FARMERS MARKET 319.00 62490 LYON'S FARM FARMERS MARKET 41.00 62490 HENRY'S FARM FARMERS MARKET 485.00 62490 K & K FARM'S FARMERS MARKET 282.00 62490 KINNIKINNICK FARM FARMERS MARKET 348.00 62490 ED GAST FARMERS MARKET 318.00 62490 ELKO'S PRODUCE AND GREENHOUSE FARMERS MARKET 161.00 62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 94.00 62490 GENEVA LAKES PRODUCE FARMERS MARKET 133.00 62490 OLD TOWN OIL FARMERS MARKET 38.00 62490 M AND D FARMS FARMERS MARKET 215.00 62490 NOFFKE FAMILY FARM FARMERS MARKET 132.00 62490 NICHOLS FARM & ORCHARD FARMERS MARKET 503.00 62490 ZELDENRUST FARM FARMERS MARKET 396.00 62490 SEEDLING FARMERS MARKET 91.00 62490 K.V. STOVER AND SON FARMERS MARKET 689.00 62490 SMITS FARMS FARMERS MARKET 122.00 62490 GREAT HARVEST BREAD CO.FARMERS MARKET 30.00 62490 GREEN ACRES FARMERS MARKET 141.00 62490 DEFLOURED LLC FARMERS MARKET 32.00 62490 SWEETY PIES BAKERY CAKERY CAFE, LLC FARMERS MARKET 62.00 62490 RIVER VALLEY RANCH FARMERS MARKET 157.00 62513 THE SUITE MOLLIE COMPANY COMMUNITY PICNIC PERFORMER 1,700.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 390.12 3020 REC GENERAL SUPPORT Total 8,193.87 3025 PARK UTILITIES 64005 COMED UTILITIES-COMED 3,825.75 64005 DYNEGY UTILITIES-DYNEGY 1,019.52 64015 NICOR UTILITIES-GAS 132.43 3025 PARK UTILITIES Total 4,977.70 3030 CROWN COMMUNITY CENTER 64005 DYNEGY UTILITIES-DYNEGY 3,217.85 64015 NICOR UTILITIES-GAS 130.77 65025 GORDON FOOD SERVICE C/O BILL CASEY CHILD CARE FOOD SUPPLY 189.09 65070 UNIFIRST CORPORATION JANITORIAL SUPPLY 18.72 3030 CROWN COMMUNITY CENTER Total 3,556.43 3035 CHANDLER COMMUNITY CENTER 62505 E-TOWN TENNIS TENNIS INSTRUCTION 3,589.60 64015 NICOR UTILITIES-NICOR 138.85 3035 CHANDLER COMMUNITY CENTER Total 3,728.45 3040 FLEETWOOD JOURDAIN COM CT 61011 RENT-A-REF BASKETBALL REFEREE SERVICE 1,552.50 62507 YMCA CAMP DUNCAN / YMCA OF METRO CHICAGO FIELD TRIP FOR THE SUMMER CAMP 1,060.00 62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY FOR PRIVATE RENTAL 135.00 64005 DYNEGY UTILITIES-DYNEGY 3,439.21 64015 NICOR UTILITIES-NICOR 176.03 65020 EXPRESS PRESS STAFF SHIRTS 309.66 3040 FLEETWOOD JOURDAIN COM CT Total 6,672.40 3045 FLEETWOOD/JOURDAIN THEATR 62505 MONTENEGRO, MICHAEL PAINTER AND PROP BUILDER 175.00 62505 REBECCA VENABLE STAGE CREW 40.00 62511 PHILLIP MORGAN DJ FOR GALA 200.00 3045 FLEETWOOD/JOURDAIN THEATR Total 415.00 3050 RECREATION OUTREACH PROGRAM 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 52.44 3050 RECREATION OUTREACH PROGRAM Total 52.44 3055 LEVY CENTER SENIOR SERVICES 53640 JORDAN SCHAYER TAXI COUPON REFUND DUE TO INELIGIBILITY 72.00 61062 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC PRIVATE EVENT 120.00 62245 BILTMORE REFRIGERATION SERVICE AND SALES LEVY COOLER REPAIR 505.90 352 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 62495 ANDERSON PEST CONTROL MONTHLY PEST INSPECTION 51.46 62509 CINTAS CORPORATION #769 MAT CLEANING 257.98 62509 CINTAS CORPORATION #769 MAT SERVICE 257.98 62695 303 TAXI AUGUST TAXI COUPON REIMBURSEMENT 26,336.00 64005 DYNEGY UTILITIES-DYNEGY 6,133.58 64015 NICOR UTILITIES- NICOR 237.38 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING FOOD PREPARATION SERVICES-LEVY CONGREGATE MEAL PROGRAM 2,471.16 3055 LEVY CENTER SENIOR SERVICES Total 36,453.46 3080 BEACHES 62490 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 37.90 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 52.45 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 797.19 65090 HENRICHSEN FIRE & SAFETY FIRE EXTINGUISHER CERTIFICATION 124.55 65095 OFFICE DEPOT OFFICE SUPPLIES 284.27 3080 BEACHES Total 1,296.36 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE SCRAPER MAINTENANCE 37.67 62245 TOTAL MECHANICAL SOLUTIONS, LLC BOILER LEAK 295.00 62245 TOTAL MECHANICAL SOLUTIONS, LLC SERVICE CALL 430.00 62490 LAUNDRY WORLD PRE SCHOOL LAUNDRY 167.25 62490 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 18.95 62495 ANDERSON PEST CONTROL PEST CONTROL MAINTENANCE 81.37 62505 GARY KANTOR MAGIC INSTRUCTOR 84.00 64005 DYNEGY UTILITIES-DYNEGY 9,653.55 64015 NICOR UTILITIES-NICOR 392.29 65025 ETHS CAMPUS CATERING RCC SNACK JUNE 4,312.50 65025 ETHS CAMPUS CATERING RCC SUMMER SNACK JULY 7,062.50 65025 GOURMET GORILLA, INC.MEALS FOR PRE SCHOOL 535.80 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 434.20 65070 FOX VALLEY FIRE & SAFETY FIRE ALARM SYSTEM INSPECTION 1,630.00 65070 ILLINOIS PAPER DBA IMPACT NETWORKING LLC COPY PAPER 225.60 65070 UNIFIRST CORPORATION CUSTODIAN SUPPLY 56.18 65070 UNIFIRST CORPORATION JANITORIAL SUPPLY 74.90 65095 OFFICE DEPOT OFFICE SUPPLIES 78.01 3095 CROWN ICE RINK Total 25,569.77 3100 SPORTS LEAGUES 62495 ANDERSON PEST CONTROL MONTHLY PEST INSPECTION 95.85 65110 CONSERV FS TURFACE 837.50 65110 HALLORAN & YAUCH, INC.REPAIR OF IRRIGATION SYSTEM JAMES PARK 2,795.57 65110 SITEONE LANDSCAPE SUPPLY SUPPLIES 297.95 3100 SPORTS LEAGUES Total 4,026.87 3215 YOUTH ENGAGEMENT DIVISION 62490 MCGAW YMCA SYEP 1,511.00 62490 ACTORS GYMNASIUM, INC SYEP 4,374.06 62490 L&J'S ENTERPRISES CAFE DBA YOFRESH YOGURT CAFE SYEP 1,040.40 62490 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 56.85 62490 SALVATION ARMY SYEP 4,773.30 3215 YOUTH ENGAGEMENT DIVISION Total 11,755.61 3225 GIBBS-MORRISON CULTURAL CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST INSPECTION 58.85 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 94.72 3225 GIBBS-MORRISON CULTURAL CENTER Total 153.57 3605 ECOLOGY CENTER 62210 ALLEGRA PRINT & IMAGING STREETS ALIVE BANNERS 312.00 62515 SERVICE SANITATION INC SANITATION FOR STREETS ALIVE 1,080.00 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY ALARM CHARGES 128.16 64005 DYNEGY UTILITIES-DYNEGY 479.71 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 58.40 65095 OFFICE DEPOT OFFICE SUPPLIES 109.68 3605 ECOLOGY CENTER Total 2,167.95 3710 NOYES CULTURAL ARTS CENTER 64015 NICOR UTILITIES-NICOR 162.82 3710 NOYES CULTURAL ARTS CENTER Total 162.82 3720 CULTURAL ARTS PROGRAMS 62500 B&B PRODUCTIONS, INC SOUND TECHNICIAN FOR THE STARLIGHT CONCERT SERIES 350.00 65095 OFFICE DEPOT OFFICE SUPPLIES 102.11 65110 SAMUEL FRENCH INC PERFORMANCE FEE 500.00 3720 CULTURAL ARTS PROGRAMS Total 952.11 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES-NICOR 296.04 3806 CIVIC CENTER SERVICES Total 296.04 4105 PUBLIC WORKS AGENCY ADMIN 62385 DAVID CHOOKASZIAN REFUND FOR TREE - BOND REIMBURSEMENT 3,025.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 1,629.70 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET 65.29 65503 FORWARD SPACE LLC D/B/A OFFICE OFFICE FURNITURE SUPPLY CONTRACT RFP 16-65 3,025.00 65555 ARCOM, LLC SOLE SOURCE PURCHASE OF LICENSE FOR CONSTRUCTION SPECIFICATIONS 1,506.60 4105 PUBLIC WORKS AGENCY ADMIN Total 9,261.61 453 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 4300 ENVIRONMENTAL SERVICES 64505 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 4300 ENVIRONMENTAL SERVICES Total 10.02 4320 FORESTRY 62497 ROBERT KINNUCAN TREE EXPERTS & LANDSCAPING CO. INC 2017 DUTCH ELM DISEASE PREVENTION PROGRAM 269,694.70 4320 FORESTRY Total 269,694.70 4330 GREENWAYS 62195 NATURE'S PERSPECTIVE LANDSCAPING MAINTENANCE FOR EVANSTON PLAZA CORNERS 1,950.00 62195 LANDSCAPE CONCEPTS MANAGEMENT, INC.2017 GREEN BAY ROAD LANDSCAPE MAINTENANCE CONTRACT 2,888.66 65005 LURVEY LANDSCAPE SUPPLY PLANTS FOR DEMPSTER PARKING LOG 234.00 65005 MIDWEST GROUNDCOVERS PLANTS FOR EMERSON SQUARE/WASHINGTON CUL DU SAC 527.45 65005 MIDWEST GROUNDCOVERS PLANTS FOR HARBERT CUL DU SAC 162.20 65070 GROVER WELDING COMPANY REPAIR PUMP 60.00 4330 GREENWAYS Total 5,822.31 4400 CAPITAL PLANNING & ENGINEERING 62315 FEDERAL EXPRESS CORP.SHIPPING 102.81 65095 OFFICE DEPOT OFFICE SUPPLIES 211.00 65095 OFFICE DEPOT OFFICE SUPPLIES - ECOLOGY CENTER 5.35 4400 CAPITAL PLANNING & ENGINEERING Total 319.16 4500 INFRASTRUCTURE MAINTENANCE 64505 VERIZON WIRELESS COMMUNICATION CHARGES 128.19 4500 INFRASTRUCTURE MAINTENANCE Total 128.19 4510 STREET MAINTENANCE 62415 G & L CONTRACTORS, INC 2017 DEBRIS HAULING 5,375.40 62509 PATRIOT PAVEMENT MAINTENANCE 2017 CRACK SEALING PROGRAM 99,999.90 62509 CORRECTIVE ASPHALT MATERIALS, LLC RECLAMITE ASPHALT PAVEMENT SEALING PILOT PROGRAM 13,575.60 65055 OZINGA CHICAGO RMC, INC.2017 CONCRETE PURCHASE 1,179.00 65055 GROVER WELDING COMPANY STEEL FABRICATION SERVICE 145.68 65055 BUILDERS ASPHALT, LLC 2017 HOT MIX ASPHALT 6,447.23 4510 STREET MAINTENANCE Total 126,722.81 4520 TRAF. SIG.& ST LIGHT MAINT 64006 COMED UTILITIES-COMED 63.18 64007 COMED UTILITIES-COMED 41.75 64007 COMED UTILITIES-COMED 18,965.25 65070 GRAYBAR ELECTRIC STREET LIGHT CABLE 13.61 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,495.00 4520 TRAF. SIG.& ST LIGHT MAINT Total 20,578.79 5300 ECON. DEVELOPMENT 62659 EVMARK Q3 2017 ECONOMIC DEVELOPMENT CONTRIBUTION 20,750.00 62662 ZS ASSOCIATES ONE TIME FORGIVABLE LOAN DISBURSEMENT PER 2015 AGREEMENT 300,000.00 62662 RESTAURANT DEPOT ENTREPRENEURSHIP SUPPORT PROGRAM COSTS FOR JENNIFER'S EDIBLES 2,500.00 62662 TIP TOP BUILDERS ENTREPRENEURSHIP PROGRAM COST - SHARP EDGE CROSSFIT 1,000.00 65095 OFFICE DEPOT OFFICE SUPPLIES 22.92 5300 ECON. DEVELOPMENT Total 324,272.92 100 GENERAL FUND Total 991,275.17 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 MOTOROLA SOLUTIONS, INC.ITTF USER FEES 100.00 5150 EMERGENCY TELEPHONE SYSTM Total 100.00 205 EMERGENCY TELEPHONE (E911) FUND Total 100.00 210 SPECIAL SERVICE AREA (SSA) #4 5160 SPECIAL SERVICE AREA #4 62517 EVMARK Q3 2017 SSA #4 PAYMENT 82,250.00 5160 SPECIAL SERVICE AREA #4 Total 82,250.00 210 SPECIAL SERVICE AREA (SSA) #4 Total 82,250.00 240 HOME FUND 5430 HOME FUND 65535 CONNECTIONS FOR THE HOMELESS TBRA VOUCHERS 30,892.20 5430 HOME FUND Total 30,892.20 240 HOME FUND Total 30,892.20 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62490 OPEN COMMUNITIES LANDLORD-TENANT PROGRAM 10,000.00 5465 AFFORDABLE HOUSING Total 10,000.00 250 AFFORDABLE HOUSING FUND Total 10,000.00 554 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 300 WASHINGTON NATIONAL TIF FUND 5470 WASHINGTON NAT'L TIF DS 62605 EVMARK Q3 2017 LANDSCAPING AND MAINTENANCE SERVICES 24,668.00 5470 WASHINGTON NAT'L TIF DS Total 24,668.00 300 WASHINGTON NATIONAL TIF FUND Total 24,668.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 56010 TMQ GROUP LLC RENT FOR HOWARD STREET OUTPOST - OCTOBER 2017 1,000.00 5860 HOWARD RIDGE TIF Total 1,000.00 330 HOWARD-RIDGE TIF FUND Total 1,000.00 415 CAPITAL IMPROVEMENTS FUND 4115 2015 BOND PROJECTS 415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 69,557.96 4115 2015 BOND PROJECTS Total 69,557.96 4116 2016 BOND PROJECTS 416511 65515 COOK COUNTY RECORDER OF DEEDS 2016 SPECIAL ASSESSMENT ALLEY RECORDINGS 2,640.00 4116 2016 BOND PROJECTS Total 2,640.00 4117 2017 GO BOND ISSUANCE 417021 62145 INTERRA, INC.MATERIAL TESTING - TASK ORDER 3 RFP 17-02 50/50 SIDEWALK PROGRAM 1,305.50 417015 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.STREETLIGHT MASTER PLAN 4,546.46 417026 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 14,936.85 417019 65515 PRECISION PAVEMENT MARKINGS, INC.2017 PAVEMENT MARKING PROGRAM 82,369.75 417024 65515 BUILDERS PAVING LLC 2017 PARKING LOT IMPROVEMENT PROJECT 150,000.00 417007 65515 JOEL KENNEDY CONSTRUCTION CORPORATION 2017 WATER MAIN IMPROVEMENTS & STREET RESURFACING 79,271.17 415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 18,450.25 517003 65515 JASCO ELECTRIC CORPORATION REPLACEMENT POLE AT HARBERT PARK 5,120.00 4117 2017 GO BOND ISSUANCE Total 355,999.98 4217 2017 CIP OTHER FUNDING SOURCES 417005 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT 83,257.20 4217 2017 CIP OTHER FUNDING SOURCES Total 83,257.20 415 CAPITAL IMPROVEMENTS FUND Total 511,455.14 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62603 MOTIVATE INTERNATIONAL, INC.DIVVY OPERATIONAL COST 11,937.80 64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.13 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 18.95 416500 65515 SCHROEDER & SCHROEDER INC 2017 ALLEY & STREET IMPROVEMENTS PROJECT BID 17-38 44,977.50 417024 65515 BUILDERS PAVING LLC 2017 PARKING LOT IMPROVEMENT PROJECT BID 17-27 119,115.77 415189 65515 A LAMP CONCRETE CONTRACTORS, INC.A LAMP CIVIC CENTER SUSTAINABLE PARKING LOT BID 14-60 14,626.61 617013 65515 BULLEY & ANDREWS, LLC PARKING GARAGE IMPROVEMENTS BID 17-42 149,938.20 7005 PARKING SYSTEM MGT Total 340,634.96 7015 PARKING LOTS & METERS 62375 GTC MAIN STREET, INC.ANNUAL LEASE PAYMENT PROPERTY FOR CITY PARKING LOT-LOT 15 7,012.79 7015 PARKING LOTS & METERS Total 7,012.79 7025 CHURCH STREET GARAGE 62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 23,617.75 64005 DYNEGY UTILITIES-DYNEGY 2,360.29 64505 COMCAST CABLE CABLE SERVICE 1,300.65 7025 CHURCH STREET GARAGE Total 27,278.69 7036 SHERMAN GARAGE 62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 53,424.00 64005 DYNEGY UTILITIES-DYNEGY 5,766.96 64505 COMCAST CABLE CABLE SERVICE 1,300.65 64505 AT & T COMMUNICATION CHARGES 264.16 7036 SHERMAN GARAGE Total 60,755.77 7037 MAPLE GARAGE 62400 SP PLUS PARKING PARKING LOT MANAGEMENT-3 DOWNTOWN PARKING GARAGES 45,552.00 64005 DYNEGY UTILITIES-DYNEGY 4,262.49 64505 COMCAST CABLE CABLE SERVICE 510.00 7037 MAPLE GARAGE Total 50,324.49 505 PARKING SYSTEM FUND Total 486,006.70 510 WATER FUND 4200 WATER PRODUCTION 56140 ILLINOIS DEPT OF REVENUE *SALES TAX AUG 1,100.00 56145 MCGAW YMCA FIRE HYDRANT DEPOSIT REFUND 1,300.00 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 37.90 64540 BYTRONICS, INC., BASIN TECH CENTRE MONTHLY SUPPORT FOR DIG TRACK TICKETS 173.40 4200 WATER PRODUCTION Total 2,611.30 4210 PUMPING 64005 DYNEGY UTILITIES-DYNEGY 80,818.94 64015 NICOR UTILITIES-NICOR 840.25 64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04 4210 PUMPING Total 81,679.23 655 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 4220 FILTRATION 64540 VERIZON WIRELESS COMMUNICATION CHARGES 20.04 65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE 2,384.00 65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)7,524.00 4220 FILTRATION Total 9,928.04 4225 WATER OTHER OPERATIONS 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 675.78 4225 WATER OTHER OPERATIONS Total 675.78 4540 DISTRIBUTION MAINTENANCE 62415 G & L CONTRACTORS, INC 2017 DEBRIS HAULING 11,383.20 64540 VERIZON WIRELESS COMMUNICATION CHARGES 11.12 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 170.55 65051 OZINGA CHICAGO RMC, INC.2017 CONCRETE PURCHASE 2,390.00 65055 WATER PRODUCTS CO.TRANSITION SLEEVES 3,194.79 65055 MIDWEST CHLORINATING & TESTING, INC.CHLORINATION, FLUSHING & SAMPLING 2 WATER LINES 250.00 65055 G & L CONTRACTORS, INC 2017 GRANULAR MATERIALS 4,420.31 4540 DISTRIBUTION MAINTENANCE Total 21,819.97 510 WATER FUND Total 116,714.32 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 417007 65515 JOEL KENNEDY CONSTRUCTION CORPORATION 2017 WATER MAIN IMPROVEMENTS & STREET RESURFACING BID 17-03 120,479.13 7330 WATER FUND DEP, IMP, EXT Total 120,479.13 513 WATER DEPR IMPRV & EXTENSION Total 120,479.13 515 SEWER FUND 4530 SEWER MAINTENANCE 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 675.00 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 170.55 4530 SEWER MAINTENANCE Total 855.57 4535 SEWER IMPROVEMENTS 417007 65515 JOEL KENNEDY CONSTRUCTION CORPORATION 2017 WATER MAIN IMPROVEMENTS & STREET RESURFACING BID 17-03 19,375.80 4535 SEWER IMPROVEMENTS Total 19,375.80 515 SEWER FUND Total 20,231.37 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 56155 ILLINOIS DEPT OF REVENUE *SALES TAX AUG 73.00 62390 LAKESHORE RECYCLING SYSTEMS 2017 CONDOMINIUM SOLID WASTE REMOVAL 36,000.03 62415 GROOT RECYCLING & WASTE SERVICES 2017 SOLID WASTE RESIDENTIAL REMOVAL 135,880.38 62415 GROOT RECYCLING & WASTE SERVICES 2017 YARD WASTE REMOVAL 73,851.48 64015 NICOR GAS, HEAT SERVICE 129.86 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 245,944.77 520 SOLID WASTE FUND Total 245,944.77 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 VERIZON WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 113.70 7705 GENERAL SUPPORT Total 123.72 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 528.40 64540 VERIZON NETWORKFLEET, INC.VEHICLE DETECTORS 189.50 65035 GAS DEPOT INC.7,000 GALLONS B20 15,005.41 65060 ATLAS BOBCAT, INC.FILTERS 402.44 65060 BIOTEK CORPORATION BIOSCRUB 288.79 65060 CERTIFIED LABORATORIES GREASE 965.75 65060 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89 65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 91.69 65060 CUMBERLAND SERVICENTER #713 REPAIRS 967.21 65060 CUMBERLAND SERVICENTER #722 WINDSHIELD 308.46 65060 DOUGLAS TRUCK PARTS BACK-UP ALARMS 258.00 65060 DUXLER TIRE & CAR CENTER #350 TIRE BALANCE 75.00 65060 HAVEY COMMUNICATIONS INC.EPD #44 INSTALL NEW EQUIPMENT 3,990.50 65060 HAVEY COMMUNICATIONS INC.EPD #44 LABOR FOR ADDITIONAL EQUIPMENT 652.45 65060 HAVEY COMMUNICATIONS INC.UNITROL REBUILT 209.00 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 1,304.42 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERY 177.96 65060 PATTEN INDUSTRIES FUEL CAP 43.87 65060 RUNNION EQUIPMENT CO.#598 ANNUAL OSHA INSPECTION & REPAIRS 3,082.20 65060 STANDARD EQUIPMENT COMPANY #925 HYDRAULIC FAN REPAIRS ON VACTOR...2,068.07 65060 STANDARD EQUIPMENT COMPANY BEARING ASSY 48.57 65060 STANDARD EQUIPMENT COMPANY DIRT SHOE EXT 23.33 65060 STANDARD EQUIPMENT COMPANY PELICAN CHAIN 167.82 65060 STANDARD EQUIPMENT COMPANY SPROCKETS 133.65 756 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 65060 STANDARD EQUIPMENT COMPANY WET ARM KITS 68.74 65060 UNITED PARCEL SERVICE SHIPPING 4.89 65060 ZARNOTH BRUSH WORKS, INC.SWEEPER BROOMS...2,434.00 65060 GEIB INDUSTRIES, INC.#713 HYD HOSE 736.97 65060 BALTIC MARINE SERVICES, INC.#445 MOTOR REPAIRS...2,681.47 65060 CURRIE MOTORS AIR BAG CERTIFICATION ON REPAIRS 642.75 65060 GLOBAL EMERGENCY PRODUCTS, INC.#323 HAND WHEEL 163.38 65060 GLOBAL EMERGENCY PRODUCTS, INC.MOTOR 374.45 65060 GLOBAL EMERGENCY PRODUCTS, INC.SEAT BELT 305.38 65060 GLOBAL EMERGENCY PRODUCTS, INC.WINDSHIELD 313 796.28 65060 AMERICAN GASES CORP.WELDER PARTS 334.00 65060 TRIANGLE RADIATOR FUEL TANK REPAIRS 350.00 65060 REINDERS, INC.#533 FRONT END PARTS 345.30 65060 REINDERS, INC.#533 GEAR 82.51 65060 REINDERS, INC.GEAR 55.65 65060 GOLF MILL FORD #107 TRANS MOUNT 100.34 65060 GOLF MILL FORD #50 COOLANT RESERVOIR 69.82 65060 GOLF MILL FORD #50 KIT 15.18 65060 GOLF MILL FORD BRACKET 48.42 65060 GOLF MILL FORD COIL ASSY 447.00 65060 GOLF MILL FORD HOUSING 107 121.23 65060 GOLF MILL FORD SENSOR 73.61 65060 GOLF MILL FORD SHAFT 127.91 65060 GOLF MILL FORD SUSPENSION PARTS 113.36 65060 GOLF MILL FORD SWAY BAR LINKS 26.30 65060 R.N.O.W., INC.INDICATOR GAUGE 101.27 65060 ORLANDO AUTO TOP #722 INSTALL WINDSHIELD 125.00 65060 ORLANDO AUTO TOP 69 REPAIR RT FR DOOR PANEL 100.00 65060 ORLANDO AUTO TOP 919 SEAT REBUILD 175.00 65060 ORLANDO AUTO TOP SEAT CUSHION REBUILT FOR CCC 175.00 65060 LINDCO EQUIPMENT SALES, INC.PULL TARP BAR CAP 46.32 65060 CHICAGO PARTS & SOUND, LLC AQBS SENSORS 716.34 65060 CHICAGO PARTS & SOUND, LLC IGNITION COILS 518.41 65060 ADVANCED PROCLEAN INC.POWER WASHING 1,265.20 65060 APC STORES, INC., DBA BUMPER TO BUMPER #45 LUG NUTS 16.10 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 84.54 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTER 43.62 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 947.06 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL CAP #350 9.89 65060 THE CHEVROLET EXCHANGE LATCH 158.10 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #717 FUEL INJECT TORS REPAIR 1,401.18 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BOLT 14.58 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CONNECTOR & PIGTAIL 12.57 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC INTERIOR MIRROR 42.16 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC MIRROR 70.74 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC OIL PAN 466.52 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC STOP LIGHT SWITCH 54.37 65065 WENTWORTH TIRE SERVICE 12 NEW TIRES 4,016.10 65065 WENTWORTH TIRE SERVICE 13 NEW TIRE PURCHASES 2,151.57 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 469.70 65065 WENTWORTH TIRE SERVICE TIRE REPAIR AND RECAP SERVICE 251.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 124.84 7710 MAJOR MAINTENANCE Total 55,384.39 600 FLEET SERVICES FUND Total 55,508.11 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 65550 HAVEY COMMUNICATIONS INC.EPD #44 INSTALL NEW EQUIPMENT 3,990.50 65550 HAVEY COMMUNICATIONS INC.EPD #44 LABOR FOR ADDITIONAL EQUIPMENT 652.45 7780 VEHICLE REPLACEMENTS Total 4,642.95 601 EQUIPMENT REPLACEMENT FUND Total 4,642.95 605 INSURANCE FUND 7800 RISK MANAGEMENT 66044 STATE TREASURER, ILLINOIS WORKERS'ILLINOIS WORKER'S COMP COMMISSION-INJURY FUND 6,787.32 7800 RISK MANAGEMENT Total 6,787.32 605 INSURANCE FUND Total 6,787.32 Grand Total 2,707,955.18 857 of 594 CITY OF EVANSTON BILLS LIST PERIOD ENDING 09.26.2017 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL VARIOUS VARIOUS RECTRAC REFUNDS 960.00 960.00 INSURANCE VARIOUS VARIOUS WORKERS COMP 48,512.61 VARIOUS VARIOUS CASUALTY LOSS 54,986.03 VARIOUS VARIOUS CASUALTY LOSS 321,535.55 VARIOUS VARIOUS WORKERS COMP 6,104.70 7800.62260 VARIOUS JUDGEMENT PAYMENT 1,060,880.53 1,492,019.42 VARIOUS VARIOUS BANK OF AMERICA PURCHASING CARD 214,653.76 214,653.76 1,707,633.18 Grand Total 4,415,588.36 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 958 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERGFS STORE #1915 $ 156.69 07/03/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 4TH OF JULY/MEAL311 CENTERWPY ONEREACH $ 198.00 07/03/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 LIVE TEXT/MONTHLY JULY311 CENTERJEWEL #3428 $ 17.49 07/05/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 4TH OF JULY MEAL SUPPLIES311 CENTERSNAPENGAGE CHAT $ 49.00 07/17/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LICE CHATADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 111.16 07/03/2017 65050 BUILDING MAINTENANCE MATERIAL4TH OF JULYADMIN SVCS/ FACILITIESCARDINAL WINE & LIQUOR $ 110.79 07/03/2017 65050 BUILDING MAINTENANCE MATERIALACCIDENTAL PERSONAL CHARGE-REIMBURSED BY CHECKADMIN SVCS/ FACILITIESCONNEXION $ 74.59 07/03/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING LIGHTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 51.92 07/03/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALS AND 4TH OF JULY FLOATADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 1,023.00 07/03/2017 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR REPLACEMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 231.80 07/03/2017 65050 BUILDING MAINTENANCE MATERIALDROP CEILING MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 69.20 07/03/2017 65050 BUILDING MAINTENANCE MATERIALDROP CEILING MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 21.43 07/03/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESWGN FLAG & DECORATING $ 275.00 07/03/2017 65050 BUILDING MAINTENANCE MATERIALJULY 4TH FLAGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 15.97 07/03/2017 65050 BUILDING MAINTENANCE MATERIALLIGHT HOUSE BEACH REMODELADMIN SVCS/ FACILITIESCONNEXION $ 110.45 07/03/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR VFD REPLACEMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ (191.36) 07/03/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL REFUNDADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 46.62 07/03/2017 65050 BUILDING MAINTENANCE MATERIALNEW PUMP FOR CONDENSORSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 191.36 07/03/2017 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 173.96 07/03/2017 65050 BUILDING MAINTENANCE MATERIALOFFICE REMODELADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 34.24 07/03/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESALLAN J COLEMAN CO INC $ 417.50 07/03/2017 65050 BUILDING MAINTENANCE MATERIALRODDER FOR PLUMBINGADMIN SVCS/ FACILITIESMOORE SUPPLY CO. $ 119.25 07/04/2017 65050 BUILDING MAINTENANCE MATERIALREFRIGERATION RECOVERY MATERIALSADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 403.50 07/04/2017 65050 BUILDING MAINTENANCE MATERIALREFRIGERATION RECOVERY MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 270.50 07/05/2017 65050 BUILDING MAINTENANCE MATERIAL4TH OF JULY MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 72.76 07/05/2017 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 34.08 07/05/2017 65050 BUILDING MAINTENANCE MATERIALPANEL LOCK KEYSADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 107.00 07/05/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 103.00 07/05/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 90.77 07/05/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR CITY VEHICLEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 50.30 07/06/2017 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM REPAIRADMIN SVCS/ FACILITIESALLEN DISPLAY $ 85.00 07/06/2017 65050 BUILDING MAINTENANCE MATERIALDISPLAY CASE LOCKSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 238.76 07/06/2017 65050 BUILDING MAINTENANCE MATERIALFITTINGSADMIN SVCS/ FACILITIESBRUCKER CO $ 1,000.00 07/06/2017 65050 BUILDING MAINTENANCE MATERIALNEW VFDADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 59.52 07/06/2017 65040 JANITORIAL SUPPLIESPAPER PLATES FOR ALDERMANIC LIBRARYADMIN SVCS/ FACILITIESSTANDARD PIPE $ 18.71 07/06/2017 65050 BUILDING MAINTENANCE MATERIALPVC FITTINGSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 80.36 07/06/2017 65050 BUILDING MAINTENANCE MATERIALREPAIR TO URINAL DRAINADMIN SVCS/ FACILITIESSTANDARD PIPE $ 47.73 07/06/2017 65050 BUILDING MAINTENANCE MATERIALURINAL DRAIN REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 232.84 07/06/2017 65050 BUILDING MAINTENANCE MATERIALWASHROOM SINK REPLACEMENTADMIN SVCS/ FACILITIESSTANDARD PIPE $ 50.18 07/06/2017 65050 BUILDING MAINTENANCE MATERIALWATER SOFTENERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 142.66 07/06/2017 65050 BUILDING MAINTENANCE MATERIALWATER SOFTENER INSTALLATIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 74.81 07/07/2017 65050 BUILDING MAINTENANCE MATERIALFACADE IMPROVEMENTSADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 23.97 07/07/2017 65050 BUILDING MAINTENANCE MATERIALFITTING BRUSHESADMIN SVCS/ FACILITIESCONNEXION $ 129.28 07/07/2017 65050 BUILDING MAINTENANCE MATERIALGYM OUTLET REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 38.89 07/07/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR DOORSeptember 25, 2017Page 1 of 2459 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 244.34 07/07/2017 65050 BUILDING MAINTENANCE MATERIALTRANSFORMER FOR CONDENSORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 659.65 07/10/2017 65050 BUILDING MAINTENANCE MATERIALCEILING TILESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 59.47 07/10/2017 65050 BUILDING MAINTENANCE MATERIALFACADE IMPROVEMENTSADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 341.89 07/10/2017 65050 BUILDING MAINTENANCE MATERIALNEW ACTUATOR FOR EXHAUST DAMPERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 105.33 07/10/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR ROOM 4800ADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 17.98 07/10/2017 65050 BUILDING MAINTENANCE MATERIALREMOTE HOLDER FOR MEETING ROOMADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 652.89 07/10/2017 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/ FACILITIESVARIDESK $ 945.64 07/10/2017 66040 GENERAL ADMINISTRATIONSIT STAND DESKSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 222.42 07/10/2017 65050 BUILDING MAINTENANCE MATERIALSTUDIO SINK AND DRAIN REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 341.68 07/10/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR BUILDING MAINTENANCEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 222.98 07/10/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR PLUMBERSADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 367.50 07/11/2017 62225 BLDG MAINT SVCSFIRE INSPECTION SERVICEADMIN SVCS/ FACILITIESCONNEXION $ 15.00 07/11/2017 65050 BUILDING MAINTENANCE MATERIALFUSES FOR CONDENSORADMIN SVCS/ FACILITIESCONNEXION $ 257.00 07/11/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR JULY 4TH FLAGADMIN SVCS/ FACILITIESJACKNOBCORP $ 29.32 07/11/2017 65050 BUILDING MAINTENANCE MATERIALMENS RESTROOM REPAIRADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 19.88 07/11/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHAB SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 26.07 07/11/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESSMITHEREEN PEST MANAGE $ 150.00 07/11/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESSTANDARD PIPE $ 366.28 07/12/2017 65050 BUILDING MAINTENANCE MATERIALAUTO FLUSH ON TOILET REPLACEMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 43.56 07/12/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 20.97 07/12/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 28.82 07/12/2017 65050 BUILDING MAINTENANCE MATERIALDRINKING FOUNTAIN INSTALLATIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 8.24 07/12/2017 65050 BUILDING MAINTENANCE MATERIALFACADE IMPROVEMENTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 14.66 07/12/2017 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 519.65 07/12/2017 65050 BUILDING MAINTENANCE MATERIALFENCE MATERIALSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 185.99 07/12/2017 65050 BUILDING MAINTENANCE MATERIALINSTALL TANKADMIN SVCS/ FACILITIESTARGET.COM $ 104.10 07/12/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESTARGET.COM $ 43.28 07/12/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESTARGET.COM $ 9.55 07/12/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESTARGET.COM $ 19.10 07/12/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 39.19 07/12/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHAB SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 739.70 07/12/2017 65050 BUILDING MAINTENANCE MATERIALOFFICE LIGHTSADMIN SVCS/ FACILITIESCONNEXION $ 4.27 07/12/2017 65050 BUILDING MAINTENANCE MATERIALOUTLET REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 210.49 07/12/2017 65050 BUILDING MAINTENANCE MATERIALRPZ REPAIRADMIN SVCS/ FACILITIESCERTIFYME NET $ 129.00 07/12/2017 62295 TRAINING & TRAVELSCISSOR LIFT TRAININGADMIN SVCS/ FACILITIESSTANDARD PIPE $ 911.44 07/12/2017 65050 BUILDING MAINTENANCE MATERIALWATER SHUT OFF VALVESADMIN SVCS/ FACILITIESBODALA LLC $ 240.00 07/13/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 210.13 07/13/2017 65050 BUILDING MAINTENANCE MATERIALCARBON MONOXIDE DETECTORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 70.24 07/13/2017 65050 BUILDING MAINTENANCE MATERIALCHARGING STATIONADMIN SVCS/ FACILITIESPURE ELECTRIC $ 390.22 07/13/2017 65050 BUILDING MAINTENANCE MATERIALCHARGING STATIONSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 29.81 07/13/2017 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SHOP MATERIALSADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 542.00 07/13/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSER REPAIRADMIN SVCS/ FACILITIESNATIONAL LIFT TRUCK $ 2,717.00 07/13/2017 62225 BLDG MAINT SVCSEMERGENCY LIFT RENTALADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ 204.00 07/13/2017 65050 BUILDING MAINTENANCE MATERIALEMERGENCY LIGHTSSeptember 25, 2017Page 2 of 2460 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESWW GRAINGER $ 43.42 07/13/2017 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 738.39 07/13/2017 65050 BUILDING MAINTENANCE MATERIALFITTINGSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 1,205.95 07/13/2017 65050 BUILDING MAINTENANCE MATERIALNIGHTLOCK DOOR BARRICADESADMIN SVCS/ FACILITIESTARGET.COM $ 9.80 07/13/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESPURE ELECTRIC $ 995.64 07/13/2017 65050 BUILDING MAINTENANCE MATERIALPATH LIGHTINGADMIN SVCS/ FACILITIESSTANDARD PIPE $ (238.76) 07/13/2017 65050 BUILDING MAINTENANCE MATERIALRETURNED FITTINGSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 74.46 07/13/2017 65050 BUILDING MAINTENANCE MATERIALSIGNS FOR CIVIC CENTERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 10.54 07/13/2017 65050 BUILDING MAINTENANCE MATERIALSTUDIO SINK REPAIRADMIN SVCS/ FACILITIESEPIC BURGER - SHERMAN $ 92.49 07/13/2017 65095 OFFICE SUPPLIESSUPERVISOR AND TRADESMAN MEETINGADMIN SVCS/ FACILITIESSTANDARD PIPE $ 907.28 07/13/2017 65050 BUILDING MAINTENANCE MATERIALTANK INSTALLATIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 79.20 07/13/2017 65050 BUILDING MAINTENANCE MATERIALTANK INSTALLATIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 240.32 07/13/2017 65050 BUILDING MAINTENANCE MATERIALTOILET REPAIRSADMIN SVCS/ FACILITIESCONNEXION $ 521.10 07/14/2017 65050 BUILDING MAINTENANCE MATERIALCHARGING STATIONSADMIN SVCS/ FACILITIESILLCO INC $ 723.35 07/14/2017 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 269.60 07/14/2017 65050 BUILDING MAINTENANCE MATERIALFITTINGSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 130.16 07/14/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD COMPRESSORSADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 206.40 07/14/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD COMPRESSORSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 480.00 07/14/2017 65050 BUILDING MAINTENANCE MATERIALHAND DRYERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 93.37 07/14/2017 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 149.33 07/17/2017 65050 BUILDING MAINTENANCE MATERIALDOOR SWEEPSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 57.15 07/17/2017 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRADMIN SVCS/ FACILITIESCONNEXION $ 126.10 07/17/2017 65050 BUILDING MAINTENANCE MATERIALFESTIVAL PANEL PARTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 112.99 07/17/2017 65050 BUILDING MAINTENANCE MATERIALFLEET POWERADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 310.50 07/17/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD COMPRESSORADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 326.98 07/17/2017 65050 BUILDING MAINTENANCE MATERIALFLOW SWITCHADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 156.63 07/17/2017 65050 BUILDING MAINTENANCE MATERIALGAZEBO REPAIRADMIN SVCS/ FACILITIESEVANSTON LUMBER $ 118.40 07/17/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR GAZEBO REPAIRADMIN SVCS/ FACILITIESTARGET.COM $ 27.60 07/17/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESTARGET.COM $ 1.04 07/17/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 18.07 07/17/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 76.96 07/17/2017 65050 BUILDING MAINTENANCE MATERIALPATCH AND PAINT MATERIALSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 13.48 07/17/2017 65050 BUILDING MAINTENANCE MATERIALRPZ REPAIRADMIN SVCS/ FACILITIESPURE ELECTRIC $ 159.48 07/17/2017 65050 BUILDING MAINTENANCE MATERIALTEMPORARY POWERADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 727.00 07/18/2017 62295 TRAINING & TRAVELASBESTOS ABATEMENT TRAININGADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 727.00 07/18/2017 62295 TRAINING & TRAVELASBESTOS ABATEMENT TRAININGADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 727.00 07/18/2017 62295 TRAINING & TRAVELASBESTOS ABATEMENT TRAININGADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 727.00 07/18/2017 62295 TRAINING & TRAVELASBESTOS ABATEMENT TRAININGADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 85.10 07/18/2017 65050 BUILDING MAINTENANCE MATERIALCASE AND KEYBOARD FOR SAMSUNG TABLETADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 697.00 07/18/2017 62295 TRAINING & TRAVELLEAD ABATEMENT TRAININGADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 697.00 07/18/2017 62295 TRAINING & TRAVELLEAD ABATEMENT TRAININGADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 697.00 07/18/2017 62295 TRAINING & TRAVELLEAD ABATEMENT TRAININGADMIN SVCS/ FACILITIESOCCUPATIONAL TRAINING $ 697.00 07/18/2017 62295 TRAINING & TRAVELLEAD ABATEMENT TRAININGADMIN SVCS/ FACILITIESINT IN THERMOSYSTEMS, $ 539.87 07/18/2017 65050 BUILDING MAINTENANCE MATERIALNEW COMPRESSOR FOR HEAT PUMPADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 103.90 07/18/2017 65050 BUILDING MAINTENANCE MATERIALNEW GAUGES FOR IZZYSeptember 25, 2017Page 3 of 2461 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 79.28 07/18/2017 65050 BUILDING MAINTENANCE MATERIALNITROGEN TANK REPLACEMENTADMIN SVCS/ FACILITIESTARGET.COM $ 1.04 07/18/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESTARGET.COM $ 163.64 07/18/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHABADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 775.00 07/18/2017 65050 BUILDING MAINTENANCE MATERIALREFRIGERANTADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 851.00 07/18/2017 65050 BUILDING MAINTENANCE MATERIALREFRIGERANT AND ADDITIONAL RECOVERY TANKADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 775.00 07/18/2017 65050 BUILDING MAINTENANCE MATERIALREFRIGERANT FOR HVAC UNITADMIN SVCS/ FACILITIESAPC GROUP INC $ 696.12 07/19/2017 65050 BUILDING MAINTENANCE MATERIALCHARGING STATION CORD REELSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 63.37 07/19/2017 65050 BUILDING MAINTENANCE MATERIALCHARGING STATIONSADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 1,023.00 07/19/2017 65050 BUILDING MAINTENANCE MATERIALERROR CHARGE, REFUND TO BE ISSUED NEXT BILLING CYCLEADMIN SVCS/ FACILITIESSUPERIOR INDUSTRIAL SP $ 271.56 07/19/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESSUPERIOR INDUSTRIAL SP $ 616.35 07/19/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIES FOR SERVICE CENTERADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 393.17 07/19/2017 65050 BUILDING MAINTENANCE MATERIALKICK PLATESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 199.29 07/19/2017 65050 BUILDING MAINTENANCE MATERIALLIGHT BULBSADMIN SVCS/ FACILITIESCONNEXION $ 121.22 07/19/2017 65050 BUILDING MAINTENANCE MATERIALLIGHT FOR ART WORKADMIN SVCS/ FACILITIESHAROLD'S TRUE VALUE HD $ 21.60 07/19/2017 65050 BUILDING MAINTENANCE MATERIALPARK STRUCTURE REPAIR MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 38.30 07/19/2017 65050 BUILDING MAINTENANCE MATERIALPATCH AND PAINTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 137.72 07/19/2017 65050 BUILDING MAINTENANCE MATERIALSHOP MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 44.24 07/19/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 212.60 07/20/2017 65050 BUILDING MAINTENANCE MATERIALART WORK CONTROLLERADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 19.40 07/20/2017 65050 BUILDING MAINTENANCE MATERIALFILE CAB KEYSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 124.61 07/20/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL STOCKADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 6.99 07/20/2017 65050 BUILDING MAINTENANCE MATERIALNAILSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 394.66 07/20/2017 65050 BUILDING MAINTENANCE MATERIALPAINT AND PATCHING MATERIALS FOR CITY CLERKS OFFICEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 28.35 07/20/2017 65050 BUILDING MAINTENANCE MATERIALPARK STRUCTURE REPAIR MATERIALSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 17.99 07/20/2017 65085 MINOR EQUIP & TOOLSPHONE CLIP FOR CITY PHONEADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 791.50 07/20/2017 65050 BUILDING MAINTENANCE MATERIALREFRIGERANT AND BURNOUT TEST KITADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 370.80 07/20/2017 65050 BUILDING MAINTENANCE MATERIALSHOP STOCKADMIN SVCS/ FACILITIESPURE ELECTRIC $ 408.28 07/20/2017 65050 BUILDING MAINTENANCE MATERIALTRANSFORMER INSTALL MATERIALSADMIN SVCS/ FACILITIESCITY WELDING SALES & S $ 39.33 07/21/2017 65050 BUILDING MAINTENANCE MATERIALCUTTING TORCH OXYGENADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 84.69 07/21/2017 65050 BUILDING MAINTENANCE MATERIALLOCKER ROOM SHOES RACK MATERIALSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 1,445.80 07/21/2017 65050 BUILDING MAINTENANCE MATERIALMATERIAL FOR REPAIR RPZADMIN SVCS/ FACILITIESSTANDARD PIPE $ 587.12 07/21/2017 65050 BUILDING MAINTENANCE MATERIALMISC PLUMBING SUPPLIESADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 519.29 07/21/2017 65050 BUILDING MAINTENANCE MATERIALNEW MOTORS FOR ANIMAL SHELTERADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 173.41 07/21/2017 65050 BUILDING MAINTENANCE MATERIALNEW MOTORS FOR BROKEN EXHAUST FANSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 371.13 07/21/2017 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 116.03 07/21/2017 65050 BUILDING MAINTENANCE MATERIALPARK STRUCTURE REPAIR MATERIALSADMIN SVCS/ FACILITIESINT IN THERMOSYSTEMS, $ 179.08 07/21/2017 65050 BUILDING MAINTENANCE MATERIALPART OF FLEETWOOD COMPRESSORADMIN SVCS/ FACILITIESFATHEAD 877-328-4323 $ 346.41 07/21/2017 65050 BUILDING MAINTENANCE MATERIALQUIET ROOM REHABADMIN SVCS/ FACILITIESSTANDARD PIPE $ 1,452.62 07/21/2017 65050 BUILDING MAINTENANCE MATERIALRPZ PARTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 2,460.86 07/21/2017 65050 BUILDING MAINTENANCE MATERIALRPZ REPAIRSADMIN SVCS/ FACILITIESSHOPBACKFLOW.COM $ 95.00 07/21/2017 65050 BUILDING MAINTENANCE MATERIALRPZ TEST KITADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 98.99 07/21/2017 65090 SAFETY EQUIPMENTSAFETY EYEWASH BOTTLESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 8.47 07/21/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 73.90 07/21/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR GENERATOR REPAIRSeptember 25, 2017Page 4 of 2462 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ (129.00) 07/21/2017 65050 BUILDING MAINTENANCE MATERIALUNUSED PARTS RETURNADMIN SVCS/ FACILITIESPURE ELECTRIC $ 37.80 07/24/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING TRANSFORMERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 43.55 07/24/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR SANITATION BAYADMIN SVCS/ FACILITIESTARGET.COM $ (21.64) 07/24/2017 65050 BUILDING MAINTENANCE MATERIALNW CASA REHAB RETURNADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 140.24 07/24/2017 65050 BUILDING MAINTENANCE MATERIALSAFETY MATERIAL AND CUTTING MATERIALADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 245.79 07/24/2017 65050 BUILDING MAINTENANCE MATERIALSAW BLADES FOR SAW ZAWLADMIN SVCS/ FACILITIESPURE ELECTRIC $ 790.94 07/24/2017 65050 BUILDING MAINTENANCE MATERIALTRANSFORMER INSTALLATION MATERIALSADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 31.73 07/25/2017 65050 BUILDING MAINTENANCE MATERIALELECTRICAL HOUSING FOR MOTORADMIN SVCS/ FACILITIESSTANDARD PIPE $ 13.73 07/25/2017 65050 BUILDING MAINTENANCE MATERIALHOSE ADAPTERADMIN SVCS/ FACILITIESCONNEXION $ 93.88 07/25/2017 65050 BUILDING MAINTENANCE MATERIALHVAC SUPPLIES FOR MARTY AND IZZYADMIN SVCS/ FACILITIESCONNEXION $ 121.02 07/25/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESRICHELIEU AMERICA $ 261.36 07/26/2017 65050 BUILDING MAINTENANCE MATERIALCUSTOM COUNTERADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 719.60 07/26/2017 65050 BUILDING MAINTENANCE MATERIALELECTRONIC LOCKADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 95.68 07/26/2017 65050 BUILDING MAINTENANCE MATERIALEMPLOYEE BREAK ROOM REHABADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 4.82 07/26/2017 65050 BUILDING MAINTENANCE MATERIALEMPLOYEE BREAK ROOM REHABADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 500.98 07/26/2017 65625 FURNITURES AND FIXTURESEMPLOYEE BREAK ROOM REHABADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 331.88 07/26/2017 65050 BUILDING MAINTENANCE MATERIALFLEET AND FORESTRY WALL FANSADMIN SVCS/ FACILITIESRIXON CUSTOM EQUIPMENT $ 950.00 07/26/2017 65050 BUILDING MAINTENANCE MATERIALID READER FOR SERVICE CENTER DOORADMIN SVCS/ FACILITIESCONNEXION $ 21.72 07/26/2017 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 90.36 07/26/2017 65050 BUILDING MAINTENANCE MATERIALSHELVINGADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 90.91 07/27/2017 65050 BUILDING MAINTENANCE MATERIALART WORK LIGHT REPLACEMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 49.86 07/27/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 93.13 07/27/2017 65050 BUILDING MAINTENANCE MATERIALCHARGING STATIONSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 37.84 07/27/2017 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN REPAIRADMIN SVCS/ FACILITIESFOX VALLEY FIRE AND SA $ 1,266.00 07/27/2017 62225 BLDG MAINT SVCSFIRE ALARM SYSTEM ANNUAL INSPECTIONADMIN SVCS/ FACILITIESSTANDARD PIPE $ 13.48 07/27/2017 65050 BUILDING MAINTENANCE MATERIALHOSE ADAPTERADMIN SVCS/ FACILITIESPURE ELECTRIC $ 721.29 07/27/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTING CONTROLSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 34.56 07/27/2017 65050 BUILDING MAINTENANCE MATERIALMISC PLUMBING PARTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 58.39 07/27/2017 65050 BUILDING MAINTENANCE MATERIALPANIC ALARMSADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 679.22 07/27/2017 65050 BUILDING MAINTENANCE MATERIALPANIC BARS FOR GYM DOORSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 48.36 07/27/2017 65050 BUILDING MAINTENANCE MATERIALPARK STRUCTURE REPAIR MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 49.90 07/27/2017 65050 BUILDING MAINTENANCE MATERIALROOF AND SIDING REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 905.98 07/27/2017 65050 BUILDING MAINTENANCE MATERIALRPZ REPAIRADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 13.79 07/27/2017 65050 BUILDING MAINTENANCE MATERIALSELF CLOSING DOORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 132.40 07/27/2017 65050 BUILDING MAINTENANCE MATERIALSOUTH BLVD BEACHADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 269.95 07/27/2017 65085 MINOR EQUIP & TOOLSTOOLS TO ORGANIZE TRUCKADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 11.98 07/27/2017 65050 BUILDING MAINTENANCE MATERIALVENDING MACHINEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 45.36 07/27/2017 65050 BUILDING MAINTENANCE MATERIALWASP/HORNET KILLERADMIN SVCS/ FACILITIESCONNEXION $ 3.66 07/27/2017 65050 BUILDING MAINTENANCE MATERIALWIREADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 57.00 07/28/2017 65050 BUILDING MAINTENANCE MATERIALCOMPRESSOR REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 2.36 07/28/2017 65050 BUILDING MAINTENANCE MATERIALEXHAUST FAN REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 269.88 07/28/2017 65050 BUILDING MAINTENANCE MATERIALFENCE REPAIRADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 33.99 07/28/2017 65090 SAFETY EQUIPMENTFIRST AID KIT SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 23.40 07/28/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD COMPRESSORSeptember 25, 2017Page 5 of 2463 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 10.60 07/28/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD COMPRESSORSADMIN SVCS/ FACILITIESCONNEXION $ 764.23 07/28/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTING REPLACEMENTADMIN SVCS/ FACILITIESINT IN THERMOSYSTEMS, $ 536.91 07/28/2017 65050 BUILDING MAINTENANCE MATERIALNEW BREAKERS FOR CONDENSORSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 71.14 07/28/2017 65050 BUILDING MAINTENANCE MATERIALPOWERED BLEACHERSADMIN SVCS/ FACILITIESINT IN THERMOSYSTEMS, $ 134.92 07/28/2017 65050 BUILDING MAINTENANCE MATERIALSHIPPING FOR COMPRESSORSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 44.39 07/28/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR CABINETSADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 164.36 07/31/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 100.88 07/31/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 141.93 07/31/2017 65050 BUILDING MAINTENANCE MATERIALEMPLOYEE BREAK ROOM REHABADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 109.40 07/31/2017 65050 BUILDING MAINTENANCE MATERIALFENCE MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 141.82 07/31/2017 65050 BUILDING MAINTENANCE MATERIALFENCE REPAIR MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 35.92 07/31/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD FLOOR MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 34.45 07/31/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD FLOORING MATERIALSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 18.96 07/31/2017 65050 BUILDING MAINTENANCE MATERIALPLUMBING EQUIPMENTADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 33.98 07/31/2017 65050 BUILDING MAINTENANCE MATERIALPLUMBING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 29.97 07/31/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR HVACADMIN SVCS/ FACILITIESPURE ELECTRIC $ 245.89 07/31/2017 65050 BUILDING MAINTENANCE MATERIALTRANSFORMER INSTALLATIONADMIN SVCS/ HUMAN RESPANINO'S PIZZERIA OR $ 150.00 07/03/2017 62310 HR ONLY - CITY WIDE TRAININGICMA SESSION LUNCHADMIN SVCS/ HUMAN RESACCURATE BIOMETRICS IN $ 4,000.00 07/12/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT FINGERPRINTINGADMIN SVCS/ HUMAN RESPANINO'S PIZZERIA OR $ 145.45 07/17/2017 62310 HR ONLY - CITY WIDE TRAININGPIZZA FOR ICMA LUNCH AND LEARN. WILL REQUEST REFUND FOR TAX.ADMIN SVCS/ HUMAN RES EQF TALX CORPORATION $ 42.95 07/19/2017 62160 EMPLOYMENT TESTING SERVICES EMPLOYMENT VERIFICATIONADMIN SVCS/ HUMAN RES BOXWOOD TECHNOLOGY $ 75.00 07/20/2017 62512 RECRUITMENT SERVICES COMMUNITY DEVELOPMENT POSTING.ADMIN SVCS/ HUMAN RES INTERNATIONAL MUNICIPA $ 200.00 07/21/2017 62512 RECRUITMENT SERVICESCD POSITION POSTINGADMIN SVCS/ HUMAN RESSPOTHERO 844-324-7768 $ 20.00 07/21/2017 62295 TRAINING & TRAVELPARKING TRAININGADMIN SVCS/ HUMAN RESSPOTHERO 844-324-7768 $ 20.00 07/24/2017 62295 TRAINING & TRAVELTRAINING PARKINGADMIN SVCS/ HUMAN RESINT IN THE BLUE LINE $ 298.00 07/25/2017 62512 RECRUITMENT SERVICESJOB POSTING - POLICEADMIN SVCS/ HUMAN RESPANINO'S PIZZERIA OR $ 187.36 07/31/2017 62310 HR ONLY - CITY WIDE TRAININGPIZZA FOR ICMA LUNCH AND LEARNADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 86.61 07/03/2017 65060 MATERIALS TO MAINTAIN AUTOS2 HD CAB FANSADMIN SVCS/FLEETST. PAUL HARLEY-DAVIDS $ 220.00 07/03/2017 65060 MATERIALS TO MAINTAIN AUTOSEPD #M2 RED LED LIGHTADMIN SVCS/FLEETHOMEDEPOT.COM $ 83.89 07/03/2017 65090 SAFETY EQUIPMENTLIFELINE ROPE FOR HARNESSADMIN SVCS/FLEETWW GRAINGER $ 174.60 07/04/2017 65050 BUILDING MAINTENANCE MATERIALPUSH BROOMS 36"ADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 22.35 07/06/2017 65060 MATERIALS TO MAINTAIN AUTOS6GA RINGSADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 3.83 07/06/2017 65060 MATERIALS TO MAINTAIN AUTOSGALVANIZED NIPPLESNOTE: THIS STATEMENT SHOW TAX...BUT NO TAX WAS CHARGED ON THE ADMIN SVCS/FLEET LEMOI ACE HARDWARE $ 3.99 07/06/2017 65060 MATERIALS TO MAINTAIN AUTOSGALVANIZED NIPPLESNOTE: THIS STATEMENT SHOW TAX...BUT NO TAX WAS CHARGED ON THE ADMIN SVCS/FLEET AMAZON MKTPLACE PMTS $ 126.95 07/07/2017 65090 SAFETY EQUIPMENTGATORADE CASEADMIN SVCS/FLEET4TE SOSINTERNET VEHICL $ 54.00 07/07/2017 65045 LICENSING/REGULATORY SUPPLIESTRAILER #605 LICENSE PLATE RENEWALADMIN SVCS/FLEET4TE ILSECOFSTATESFEE $ 1.27 07/07/2017 65045 LICENSING/REGULATORY SUPPLIESTRAILER #605 LICENSE PLATE RENEWAL SERVICE CHARGEADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 386.77 07/10/2017 65045 LICENSING/REGULATORY SUPPLIESPAPER SHREDDER AND RADIO HOLSTERS FOR PARKING ENFORCEMENT.ADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 41.94 07/12/2017 65060 MATERIALS TO MAINTAIN AUTOS20' FUEL HOSEADMIN SVCS/FLEETALLDATA CORP #8601 $ 1,500.00 07/13/2017 65010 BOOKS, PUBLICATIONS, MAPSANNUAL RENEWAL FOR ALLDATA REPAIR SUBSCRIPTIONADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 107.24 07/14/2017 65060 MATERIALS TO MAINTAIN AUTOS3M HEAVY DUTY DUAL-LOCK RECLOSABLE FASTENER SYSTEMADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 26.90 07/17/2017 65090 SAFETY EQUIPMENT3M PARTICULATE RESPIRATOR MASKSADMIN SVCS/FLEETSAMS CLUB #6444 $ 151.23 07/17/2017 65125 OTHER COMMODITIESPUBLIC WORKS WEEK PICNIC FOR FLEET.ADMIN SVCS/FLEETSWPS.COM/2105909363 $ 118.58 07/19/2017 65060 MATERIALS TO MAINTAIN AUTOSOPTICON LIGHT FOR EPD MOTORCYCLE M6September 25, 2017Page 6 of 2464 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FLEETSHELL OIL 57444168702 $ 678.17 07/24/2017 65035 PETROLEUM PRODUCTSGASOLINE FOR EPD MOTORCYCLESADMIN SVCS/FLEETCABLE TIES AND MORE $ 41.26 07/24/2017 65060 MATERIALS TO MAINTAIN AUTOSMULTIPLE COLORS OF CABLE TIESADMIN SVCS/FLEETWW GRAINGER $ 59.78 07/27/2017 65060 MATERIALS TO MAINTAIN AUTOSUTILITY KNIVES AND EXTRA BLADESADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 11.90 07/28/2017 65060 MATERIALS TO MAINTAIN AUTOSBOTS & SCREWS....THERE IS NO TAX SHOWING ON THE RECEIPT.ADMIN SVCS/FLEET WW GRAINGER $ 4.39 07/28/2017 65060 MATERIALS TO MAINTAIN AUTOSCOTTER PINSADMIN SVCS/FLEETHELM INC $ 650.00 07/28/2017 65060 MATERIALS TO MAINTAIN AUTOSFORD SOFTWARE UPDATEADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 150.13 07/28/2017 65060 MATERIALS TO MAINTAIN AUTOSLIGHTED EXTENSION CORDS AND DUCT TAPEADMIN SVCS/FLEETTHE HOME DEPOT #1902 $ 23.35 07/31/2017 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES FOR GARAGE BREAK/LOCKER ROOMADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 31.95 07/31/2017 65060 MATERIALS TO MAINTAIN AUTOSCYLINDER OF MAP AND PROPANEADMIN SVCS/FLEET4TE ILSECRETARYOFSTATE $ 107.00 07/31/2017 65045 LICENSING/REGULATORY SUPPLIESLICENSE PLATE RENEWAL CAR#444ADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 195.72 07/31/2017 65060 MATERIALS TO MAINTAIN AUTOSMISC STOCK ORDER OF SHOP SUPPLIESADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 86.63 07/31/2017 65060 MATERIALS TO MAINTAIN AUTOSMULTIPLE SIZES OF QUICK LINKSADMIN SVCS/FLEET4TE ILSECOFSTATESFEE V $ 2.51 07/31/2017 65045 LICENSING/REGULATORY SUPPLIESSERVICE CHARGE FOR LICENSE PLATE RENEWALADMN SVCSJIMMY JOHNS # 44 - EC $ 25.28 07/04/2017 62295 TRAINING & TRAVELLUNCH MEETING - WALLY BOBKIEWICZ AND ALD. SUFFEREDINADMN SVCSSMYLIE BROS. RESTAURAN $ 80.00 07/13/2017 62295 TRAINING & TRAVELWELCOME LUNCH PARKING DIVISION MANAGERADMN SVCSABT ELECTRONICS $ 3,738.00 07/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHERMAN PARKING GARAGE AIR CONDITIONER UNITS PURCHASEADMN SVCS / HUMAN RESUSPS PO 1626220204 $ 6.59 07/28/2017 62315 POSTAGE2 QTR. 941 POSTAGEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 352.86 07/03/2017 64510 TELECOMM EQ (IS)DELL DOCK FOR HEMINGWAY, IPAD CABLES, USB-C HUBSADMN SVCS/INFO SYSHEARTLAND BUSINESS SYS $ 2,306.79 07/03/2017 64510 TELECOMM EQ (IS)EPL WIRELESS ACCESS POINTS - SMALL CONFERENCE ROOM, LARGE CONFERENCE ROOM, BOARD ROOMADMN SVCS/INFO SYS DMI DELL HIGHER EDUC $ 1,303.15 07/03/2017 65555 PERSONAL COMPUTER EQ LAPTOP PURCHASE MARYANN RAINEY, EVANSTON P.D.ADMN SVCS/INFO SYS AMAZON.COM AMZN.COM/BI $ 84.99 07/04/2017 65555 PERSONAL COMPUTER EQ CHROMEBIT COMPUSTICK FOR ROOM 2403 TESTINGADMN SVCS/INFO SYS CDW GOVT #JJZ6068 $ 142.59 07/05/2017 62250 COMPUTER EQUIPMENT MAINT.#14757 CISCO HEADSET ELECTRONIC HOOK SWITCH FOR JAN HACKMAN AND JESSE BRECEDAADMN SVCS/INFO SYS GENERAL ASSEMBLY $ 500.00 07/06/2017 62295 TRAINING & TRAVELPAYMENT - HILLARY BEATA PROFESSIONAL DEVELOPMENT DATA ANALYSIS CIRCUITADMN SVCS/INFO SYS WP ENGINE $ 99.00 07/06/2017 62341 INTERNET SOLUTION PROVIDERS WEBSITE/INTERNET SERVER FEE - EVANSTON PUBLIC LIBRARYADMN SVCS/INFO SYS CDW GOVT #JKL6517 $ 583.53 07/07/2017 62340 IS SUPPORT FEES#14471 ADOBE CREATIVE CLOUD FOR BRIAN BARTZADMN SVCS/INFO SYS BIZNESSAPPS $ 59.00 07/07/2017 62662 BUSINESS RETENTION/EXPANSION INVES EVANSTON EXPLORER APPADMN SVCS/INFO SYS INT IN CURRENT TECHNO $ 77.50 07/07/2017 62340 IS SUPPORT FEESMILESTONE VIDEO SUPPORT - CTCADMN SVCS/INFO SYS PLUG N PAY INC $ 15.00 07/07/2017 62705 BANK SERVICE CHARGES PARKS AND RECREATION APP BANK SERVICE CHARGESADMN SVCS/INFO SYS PLUG N PAY INC $ 15.00 07/07/2017 62705 BANK SERVICE CHARGES PARKS AND RECREATION APP BANK SERVICE CHARGESADMN SVCS/INFO SYS ZAPIER.COM/CHARGE $ 15.00 07/07/2017 62340 IS SUPPORT FEESSOFTWARE MONTHLY CHARGEADMN SVCS/INFO SYS DMI DELL HIGHER EDUC $ 1,365.56 07/10/2017 65555 PERSONAL COMPUTER EQ #13774 LARGER LAPTOP FOR LAWRENCE HEMINGWAY FIRST ONEADMN SVCS/INFO SYS DNH GODADDY.COM $ 262.19 07/10/2017 62340 IS SUPPORT FEESWEB PROGRAM SUBSCRIPTION FEEADMN SVCS/INFO SYS DNH GODADDY.COM $ 399.74 07/10/2017 62340 IS SUPPORT FEESWEB SUBSCRIPTION PROGRAM FEEADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 650.00 07/12/2017 62250 COMPUTER EQUIPMENT MAINT. CISCO PHONE CP-7841ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 705.75 07/12/2017 62250 COMPUTER EQUIPMENT MAINT. CISCO PHONE CP-8851ADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 65.87 07/12/2017 62250 COMPUTER EQUIPMENT MAINT. USB CHARGER, ANTI-GLAREADMN SVCS/INFO SYS VERIZON WRLS 0381201 $ 599.99 07/13/2017 64510 TELECOMM EQ (IS)#13757 NEW TABLET FOR FACILITIESADMN SVCS/INFO SYS WPY CENTER FOR DATA SC $ 75.00 07/13/2017 62295 TRAINING & TRAVEL DATA SCIENCE FOR SOCIAL GOOD CONFERENCE - LUKE STOWEADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 1,079.55 07/13/2017 65555 PERSONAL COMPUTER EQ MONITOR FOR POLICEADMN SVCS/INFO SYS VERIZON WRLS 0381201 $ 599.98 07/13/2017 64510 TELECOMM EQ (IS)TABLET FOR VUEWORKSADMN SVCS/INFO SYS BLUEBEAM SOFTWARE, INC $ 998.00 07/14/2017 62340 IS SUPPORT FEES#14447 SOFTWARE FOR STEFANIE LEVINE AND SHANE CAREYADMN SVCS/INFO SYS DMI DELL HIGHER EDUC $ 783.68 07/14/2017 65555 PERSONAL COMPUTER EQ #14619 RAJEEV DAHAL NEW COMPUTERADMN SVCS/INFO SYS ARIN $ 100.00 07/14/2017 62341 INTERNET SOLUTION PROVIDERS ARIN PUBLIC IP REGISTRATIONADMN SVCS/INFO SYS VILLAGE OF ROSEMONT $ 15.00 07/14/2017 62295 TRAINING & TRAVEL CAMP IT CONFERENCE - PARKING AT ROSEMONT CONVENTION CENTERSeptember 25, 2017Page 7 of 2465 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 8.99 07/14/2017 65503 FURNITURE FIXTURES EQUIPMENTDIGITAL HYDROMETER FOR RENEE SCHODOSKY'S WORKSPACEADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 180.04 07/14/2017 65555 PERSONAL COMPUTER EQHDMI, DELL DOCK FOR MARIANNE RINGADMN SVCS/INFO SYSEDITME $ 49.00 07/14/2017 62340 IS SUPPORT FEESINTERNAL COMMUNICATIONS SOFTWAREADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 59.99 07/17/2017 62250 COMPUTER EQUIPMENT MAINT.LABEL MAKER FOR POLICEADMN SVCS/INFO SYSVERIZON WRLS 0381201 $ 629.99 07/17/2017 64510 TELECOMM EQ (IS)SPLIT - MAYOR'S IPAD (62.38%)ADMN SVCS/INFO SYSVERIZON WRLS 0381201 $ 379.99 07/17/2017 64510 TELECOMM EQ (IS)SPLIT - VUEWORKS IPAD (37.62%)ADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 49.38 07/17/2017 62250 COMPUTER EQUIPMENT MAINT.WIRELESS MICEADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,410.56 07/18/2017 65555 PERSONAL COMPUTER EQ#13774 LAWRENCE C. HEMINGWAY REPLACEMENT LAPTOPADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 240.20 07/18/2017 62250 COMPUTER EQUIPMENT MAINT.MICE, USB DRIVES, S3 KEYBOARD VUEWORKSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 1,124.55 07/18/2017 65555 PERSONAL COMPUTER EQMONITOR FOR POLICEADMN SVCS/INFO SYSCDW GOVT #JMQ5061 $ 1,350.00 07/19/2017 64510 TELECOMM EQ (IS)CHROMEBOX FOR MEETINGSADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 126.99 07/19/2017 65555 PERSONAL COMPUTER EQCOMPUTER STICK PURCHASE FOR LUKE STOWEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 313.99 07/20/2017 65555 PERSONAL COMPUTER EQMONITOR FOR ERIKA STORLIEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 95.91 07/20/2017 62250 COMPUTER EQUIPMENT MAINT.PATCH CABLESADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 783.68 07/21/2017 65100 LIBRARY SUPPLIES#14731 LIBRARY PATRON PCS FOR USE IN TEEN PROGRAMSADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 783.68 07/21/2017 65100 LIBRARY SUPPLIES#14731 LIBRARY PATRON PC'S FOR USE IN TEEN PROGRAMSADMN SVCS/INFO SYSMAPLE AVENUE SELF PARK $ 2.00 07/21/2017 62295 TRAINING & TRAVELFOUNTAIN SQUARE CONSTRUCTION MEETING - PARKINGADMN SVCS/INFO SYSHELLO HELLOFAX $ 79.91 07/24/2017 62340 IS SUPPORT FEESFAX SERVICESADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 119.92 07/24/2017 64510 TELECOMM EQ (IS)JOINT EOCADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,228.12 07/24/2017 64510 TELECOMM EQ (IS)JOINT EOCADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 2,711.50 07/24/2017 64510 TELECOMM EQ (IS)JOINT EOCADMN SVCS/INFO SYSASANA.COM $ 112.50 07/24/2017 62340 IS SUPPORT FEESPROJECT MANAGEMENT SOFTWAREADMN SVCS/INFO SYSISSUU $ 19.00 07/24/2017 62340 IS SUPPORT FEESWEB SOFTWARE MONTHLY CHARGEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 43.40 07/26/2017 65095 OFFICE SUPPLIESBATTERIES FOR OFFICEADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,328.40 07/26/2017 64510 TELECOMM EQ (IS)JOINT EOCADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 999.60 07/26/2017 65555 PERSONAL COMPUTER EQMONITORS 2 FOR POLICE AND 6 FOR CIVICADMN SVCS/INFO SYSBEST BUY MHT 00003186 $ 159.99 07/27/2017 64545 (IS ONLY) PERSONAL COMP SOFTWAREIPAD SMART KEYBOARD/CASE FOR MAYOR HAGERTYADMN SVCS/INFO SYSMSFT E070046KW4 $ 74.10 07/27/2017 62341 INTERNET SOLUTION PROVIDERSMICROSOFT AZURE HOSTING BEACH APPADMN SVCS/INFO SYSBIZNESSAPPS $ 59.00 07/28/2017 62340 IS SUPPORT FEESPARKS AND RECREATION MOBILE APP CHARGEADMN SVCS/INFO SYSCDW GOVT #JPS3313 $ 200.57 07/28/2017 62250 COMPUTER EQUIPMENT MAINT.REPLACEMENT COOLING FAN UPS DATACENTERADMN SVCS/INFO SYSCITY OF EVANSTON PAY A $ 2.00 07/31/2017 62295 TRAINING & TRAVELEPL CONSTRUCTION MEETING - PARKINGADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 1,295.68 07/31/2017 64510 TELECOMM EQ (IS)EPL NORTH BRANCH CONSTRUCTIONADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 224.90 07/31/2017 64510 TELECOMM EQ (IS)JOINT EOCADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 386.82 07/31/2017 64510 TELECOMM EQ (IS)NORTH BRACNH LIBRARY SECURITY CAMERA PROJECTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 119.36 07/31/2017 64510 TELECOMM EQ (IS)NORTH BRANCH LIBRARY SECURITY CAMERA PROJECTADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 15.30 07/06/2017 65085 MINOR EQUIP & TOOLSSCREWS AND MISC TOOLSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 15.47 07/12/2017 68205 PUBLIC WKS CONTINGENCIESPAINTING SUPPLIESADMN SVCS/PARKIING SVCSTHE HOME DEPOT #1902 $ 363.01 07/17/2017 65050 BUILDING MAINTENANCE MATERIALPAINTING SUPPLIESADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 15.98 07/18/2017 65085 MINOR EQUIP & TOOLSMETER SHOP SUPPLIESADMN SVCS/PARKIING SVCSCVS/PHARMACY #03901 $ 75.57 07/19/2017 65090 SAFETY EQUIPMENTFIRST AID CABINET SUPPLIESADMN SVCS/PARKIING SVCSEVANSTON SIGNS AND GRA $ 770.00 07/19/2017 62230 SVC TO MAINTAIN MAINSPERMIT SIGNS FOR PARKING LOTSADMN SVCS/PARKIING SVCSNSG GALETON GLOVES $ 387.10 07/24/2017 65090 SAFETY EQUIPMENTEQUIPMENT FOR CROSSING GUARDSADMN SVCS/PARKIING SVCSSAFETYSIGN.COM $ 278.53 07/24/2017 65090 SAFETY EQUIPMENTEQUIPMENT FOR CROSSING GUARDS - STOP SIGNSADMN SVCS/PARKIING SVCSULINE SHIP SUPPLIES $ 328.45 07/25/2017 65090 SAFETY EQUIPMENTCROSSING GUARD VESTSSeptember 25, 2017Page 8 of 2466 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/PARKIING SVCSBARNACLE PARKING ENFOR $ 1,500.00 07/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALEQUIPMENT FOR PARKING ENFORCEMENT - BARNACLE BOOTADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 12.70 07/27/2017 65085 MINOR EQUIP & TOOLSPAINTING MATERIALSADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 19.98 07/31/2017 65050 BUILDING MAINTENANCE MATERIALPARKING SHOP SUPPLIESADMN SVCS/PARKIING SVCSLEMOI ACE HARDWARE $ 39.98 07/31/2017 65050 BUILDING MAINTENANCE MATERIALPARKING SHOP SUPPLIESADMN SVCS/PARKIING SVCSWW GRAINGER $ 196.08 07/31/2017 65050 BUILDING MAINTENANCE MATERIALSIGN POSTCITY COUNCIL ADMINNATL LEAGUE ONLINE $ 150.00 07/03/2017 62295 TRAINING & TRAVELREGISTRATION FEE FOR NATIONAL LEAGUE OF CITIES NATIONAL BLACK CAUCUS CONFERENCE JULY 24-26, 2017 FOR ALD. FLEMINGCITY COUNCIL ADMIN IL MUNICIPAL L00 OF 00 $ 165.00 07/06/2017 62295 TRAINING & TRAVELIML (ONE DAY) CONFERENCE IN CHICAGO - SEPTEMBER 2017 FOR MAYOR HAGERTYCITY COUNCIL ADMIN SHERATON BIRMINGHAM $ 317.25 07/24/2017 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS FOR ALD. FLEMING FOR THE NATIONAL LEAGUE OF CITIES NATIONAL BLACK CAUCUS CONFERENCE, BIRMINGHAM, AL - JULY 20-22, CITY MGR'S OFF SQ BENNISON'S BAKE $ 8.69 07/03/2017 65025 FOODFOOD FOR EMERGENCY CITY COUNCIL MEETINGCITY MGR'S OFF ACT USDN $ 50.00 07/06/2017 62360 MEMBERSHIP DUESURBAN SUSTAINABILITY CONFERENCE - KUMAR JENSEN (AMOUNT WILL BE REIMBURSED)CITY MGR'S OFF PAYPAL CDP NA $ 25.00 07/07/2017 62295 TRAINING & TRAVEL GOV'T OFFICIALS - CDP CITIES WORKSHOP 2017 - KUMAR JENSENCITY MGR'S OFF POTBELLY #5 $ 209.80 07/11/2017 65025 FOODFOOD FOR CITY COUNCIL JULY 10 MEETINGCITY MGR'S OFF JIMMY JOHNS - 44 - MOT $ 20.90 07/14/2017 62605 OTHER CHARGESLUNCH FOR ALD RUE-SIMMONS/CM BOBKIEWICZ MEETINGCITY MGR'S OFF PANINO'S PIZZERIA OR $ 155.00 07/14/2017 62605 OTHER CHARGESLUNCH FOR CITY MANAGER MEETING AT FIRE DEPTCITY MGR'S OFF JIMMY JOHNS - 44 - MOT $ 23.51 07/20/2017 62605 OTHER CHARGESLUNCH FOR ALD RAINEY/CM BOBKIEWICZ MEETINGCITY MGR'S OFF HTTP://WWW.GOGOAIR.COM $ 4.99 07/21/2017 62295 TRAINING & TRAVEL WIFI FOR WALLY BOBKIEWICZ DURING AIR TRAVELCITY MGR'S OFF BLUESTONE $ 203.00 07/27/2017 65025 FOODDINNER FOR CITY COUNCIL MEETING JULY 24 2017CITY MGR'S OFF PAYPAL OREGON ELGL $ 300.00 07/27/2017 62360 MEMBERSHIP DUES EMERGING LOCAL GOVERNMENT LEADERS NETWORK MEMBERSHIPCITY MGR'S OFF 22 - LOU MALNATIS PIZZ $ 23.65 07/28/2017 62605 OTHER CHARGESLUNCH FOR BUDGET TEAM MEETINGCITY MGR'S OFF NFBPA-ONLINE $ 225.00 07/28/2017 62360 MEMBERSHIP DUESNATIONAL FORUM FOR BLACK PUBLIC ADMINISTRATORS - RICHARDSON MEMBERSHIPCITY OF EVANSTON GIGIOS $ 64.35 07/12/2017 62295 TRAINING & TRAVEL TEAM BUILDING LUNCHCITY OF EVANSTON OFFICE DEPOT #510 $ 162.20 07/18/2017 65095 OFFICE SUPPLIESSUPPLIES FOR THE CLERKS OFFICECITY OF EVANSTON THE HOME DEPOT #1902 $ 105.15 07/19/2017 65095 OFFICE SUPPLIESSUPPLIES FOR THE CLERKS OFFICECITY OF EVANSTON NOTARY PUBLIC ASSOC $ 154.00 07/24/2017 65095 OFFICE SUPPLIESNOTARY PUBLIC APPLICATION AND SUPPLY FEES FOR CLERK REIDCITY OF EVANSTON OFFICE DEPOT #510 $ 71.99 07/24/2017 65095 OFFICE SUPPLIESSUPPLIES FOR THE CLERKS OFFICECITY OF EVANSTON TOMATE FRESH KITCHEN $ 56.00 07/27/2017 62295 TRAINING & TRAVEL DEPUTY REGISTRAR TRAINING LUNCHCMO/ FINANCE ADMIN PAYPAL MSFGRAPHICS $ 1,357.89 07/03/2017 62210 PRINTINGYEARLY RESUPPLY OF PARKING DISTRICT PERMITSCMO/ FINANCE ADMIN PAYPAL MSF8164 $ 196.10 07/24/2017 62210 PRINTINGRESUPPLY OF PARKING PASSES (STICKERS)CMO/ FINANCE ADMIN PAYPAL MSF8164 $ 97.60 07/24/2017 62210 PRINTINGRESUPPLY OF RESIDENTIAL PARKING PERMITSCMO/ FINANCE ADMIN KELLYS CAJUN GRILL QPS $ 23.13 07/27/2017 62295 TRAINING & TRAVEL CONFERENCE LUNCH - HARDIN AND DAVISCMO/ FINANCE ADMIN POTBELLY #5 $ 45.12 07/27/2017 65095 OFFICE SUPPLIESPROVIDED LUNCH FOR COLLECTORS OFFICE DUE TO SHORT STAFFCMO/ FINANCE ADMIN VENICE CAFE $ 17.95 07/28/2017 62295 TRAINING & TRAVEL CONFERENCE LUNCH - HARDIN AND DAVISCMO/ FINANCE ADMIN LPC 500 W MONROE TRANS $ 18.00 07/28/2017 62295 TRAINING & TRAVEL CONFERENCE PARKINGCMO/ FINANCE ADMIN KNACK.COM $ 79.00 07/28/2017 64545 (IS ONLY) PERSONAL COMP SOFTWAREMONTHLY KNACK SUBSCRIPTIONCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 81.89 07/31/2017 62605 OTHER CHARGESAD NOTICE RFP 17-48 LEASE OF HARLEY CLARKE MANSION TO NOT-FOR-PROFIT ORGANIZATIONCMO/ FINANCE ADMIN LPC 500 W MONROE TRANS $ 18.00 07/31/2017 62295 TRAINING & TRAVEL CONFERENCE PARKINGCMO/ FINANCE ADMINUSPS KIOSK 16262295 TRAINING & TRAVEL52 $ 1.15 07/31/2017 62315 POSTAGEPOSTAGE AUSTRALIA RFP 17-01 LIGHTED SCULPTURE GREEN BAY-ER AWARD LETTERCMO/ FINANCE COMM ENG FACEBK 3S5GGD2MX2 $ 20.00 07/03/2017 62205 ADVERTISINGBOOST FACEBOOK POSTS - FOUNTAIN SQUARE & 3 FRIDAY FORECASTSCMO/ FINANCE COMM ENG THE BLUEPRINT SHOPPE $ 28.00 07/03/2017 62210 PRINTINGPRINT 5X7" CARDS FOR DISTRACTED DRIVER PROGRAMCMO/ FINANCE COMM ENG DRI PRINTING SERVICES $ 392.15 07/11/2017 65095 OFFICE SUPPLIESMAYOR'S STATIONERY AND ENVELOPESCMO/ FINANCE COMM ENG GOOGLE GOOGLE STORAGE $ 1.99 07/13/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SUBSCRIPTION GOOGLE PHOTO STORAGECMO/ FINANCE COMM ENG TRIBUNE PUBLISHING COM $ 350.00 07/13/2017 62205 ADVERTISINGONLINE ADVERTISING FOR WORLD ARTS FESTIVALCMO/ FINANCE COMM ENG GMP MUSIC $ 300.00 07/21/2017 64004 PEG FEE DISTRIBUTION ANNUAL MUSIC WEB LEASE AGREEMENT - RENEWALCMO/FINANCE ECON DEV STRIKINGLY $ 24.95 07/03/2017 62660 BUSINESS ATTRACTION/EXPANSION DOMAIN RENEWAL I HEART EVANSTON TREESSeptember 25, 2017Page 9 of 2467 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCMO/FINANCE ECON DEVEVANSTON ROUNDTABLE $ 90.00 07/21/2017 62662 BUSINESS RETENTION/EXPANSION INVESHUMAN SUCCESS FACTORS EVANSTON ROUNDTABLE ADCMO/FINANCE ECON DEVCUPITOL $ 8.40 07/24/2017 62662 BUSINESS RETENTION/EXPANSION INVESCOFFEE MEETING WITH RIGHT AT SCHOOL TO DISCUSS GROWTHCMO/FINANCE ECON DEVSTRIKINGLY $ 24.95 07/24/2017 62662 BUSINESS RETENTION/EXPANSION INVESDOMAIN RENEWAL FOR WEBSITECMO/FINANCE ECON DEVOVO FRITO CAFE $ 28.26 07/25/2017 62662 BUSINESS RETENTION/EXPANSION INVESLUNCH MEETING WITH ALDERMAN SIMMONS AND BLUE 1647 FOUNDER EMILE CAMBRYCMO/FINANCE ECON DEV CITY OF EVANSTON-METER $ 1.00 07/26/2017 62662 BUSINESS RETENTION/EXPANSION INVESPARKING METER FOR LUNCH MEETING WITH ED SCHWARTZCOMM DEV/ADMINCITY OF EVANSTON-MOBIL $ 1.28 07/17/2017 62295 TRAINING & TRAVELJOHANNA LEONARD - PARKING FOR MEETING WITH LISA DZIEKAN RE: CD ACTIVITIESCOMM DEV/ADMIN TRIBUNE PUBLISHING COM $ 62.69 07/18/2017 62205 ADVERTISINGP & Z ADVERTISING - TRIBUNE ORDER #5082037COMM DEV/ADMIN PAYPAL APAIL $ 25.00 07/18/2017 62205 ADVERTISINGP & Z ADVERTISING FOR INTERNCOMM DEV/ADMIN METRA DAVIS ST EVANSTO $ 47.25 07/20/2017 62295 TRAINING & TRAVELJOHANNA LEONARD - PURCHASE 10-RIDE METRA CARD TO TRAVEL TO LOOP FROM EVANSTON FOR MONTHLY CMAP MEETINGS.COMM DEV/ADMIN AMAZON MKTPLACE PMTS $ 89.97 07/21/2017 65095 OFFICE SUPPLIESCD OFFICE SUPPLIES - ANTI-FATIGUE MAT FOR PERMIT DESKCOMM DEV/ADMIN MAPLE AVENUE SELF PARK $ 5.00 07/21/2017 62295 TRAINING & TRAVELJOHANNA LEONARD - PARKING AT METRA STATION FOR CMAP MEETING TO LOOP AND RETURN.COMM DEV/ADMIN AMAZON MKTPLACE PMTS $ 89.97 07/24/2017 65095 OFFICE SUPPLIESCD OFFICE SUPPLIES - ANTI-FATIGUE MAT FOR PERMIT DESKCOMM DEV/ADMIN OFFICE DEPOT #510 $ 53.06 07/24/2017 65095 OFFICE SUPPLIESP & Z OFFICE SUPPLIES FOR PRESERVATION AWARDSCOMM DEV/ADMIN TRIBUNE PUBLISHING COM $ 89.09 07/25/2017 62205 ADVERTISINGP & Z ADVERTISING - TRIBUNE ORDER #5093548COMM DEV/ADMIN THE HOME DEPOT #1902 $ 75.86 07/31/2017 62190 HOUSING REHAB SERVICES GRAFFITI REMOVAL SUPPLIESCOMM DEV/ADMIN OFFICE DEPOT #510 $ (0.14) 07/31/2017 65095 OFFICE SUPPLIESP & Z OFFICE SUPPLY TAX REFUND ON IN-STORE PURCHASECOMM DEV/ADMIN OFFICE DEPOT #510 $ (3.75) 07/31/2017 65095 OFFICE SUPPLIESP & Z OFFICE SUPPLY TAX REFUND ON IN-STORE PURCHASEFIRE/ADMINANSTON METAL SUPERMARKETS $ 207.98 07/03/2017 65085 MINOR EQUIPMENT AND TOOLS HOSE BED TRAYFIRE/ADMINANSTON STATE CHEMIC STATE CHE $ 95.23 07/04/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONOFFICE DEPOT #510 $ 42.99 07/04/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 29.94 07/05/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 289.97 07/06/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 54.95 07/06/2017 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONSOUTHWES 5268533676004 $ (722.47) 07/10/2017 62295 TRAINING & TRAVELCREDITFIRE/ADMINANSTONAMERICAN 00121373101566 $ 368.90 07/10/2017 62295 TRAINING & TRAVELIAFC CONFERENCEFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 66.34 07/10/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONFARM & FLT OF WOODSTOC $ 119.99 07/10/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAIR ONE EQUIPMENT INC $ 36.70 07/10/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLSFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 26.75 07/12/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONEINSTEIN BROS BAGELS13 $ 20.11 07/14/2017 62295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 772.98 07/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALAPPLIANCE REPLACEMENTFIRE/ADMINANSTONUI HOUSING CONFERENCE $ 56.00 07/17/2017 62295 TRAINING & TRAVELEXPLORER PROGRAM TRAININGFIRE/ADMINANSTONPHILLIPS 66 - CIRCLE K $ 60.00 07/17/2017 62295 TRAINING & TRAVELEXPLORER PROGRAM TRAININGFIRE/ADMINANSTONSHELL OIL 574268023QPS $ 37.91 07/17/2017 62295 TRAINING & TRAVELIAFC CONFERENCEFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 4.99 07/17/2017 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONEB EXOS FIREFIGHTER P $ 1,037.00 07/17/2017 62295 TRAINING & TRAVELTRAINING EXPENSE TO BE REFUNDEDFIRE/ADMINANSTONEB EXOS FIREFIGHTER P $ 1,037.00 07/17/2017 62295 TRAINING & TRAVELTRAINING EXPENSE TO BE REFUNDEDFIRE/ADMINANSTONEB EXOS FIREFIGHTER P $ 1,037.00 07/17/2017 62295 TRAINING & TRAVELTRAINING EXPENSE TO BE REFUNDEDFIRE/ADMINANSTONEB EXOS FIREFIGHTER P $ 1,037.00 07/17/2017 62295 TRAINING & TRAVELTRAINING EXPENSE TO BE REFUNDEDFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 51.81 07/19/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 78.68 07/19/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 183.85 07/19/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 24.00 07/19/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 27.38 07/19/2017 65085 MINOR EQUIP & TOOLSREPAIR PARTSSeptember 25, 2017Page 10 of 2468 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONFIRE/ADMINANSTONU-HAUL-EVANSTON #75876 $ 18.00 07/21/2017 62295 TRAINING & TRAVELTRAINING PROPFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 96.30 07/24/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONWM SUPERCENTER #1998 $ 34.08 07/24/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONALDI 40068 $ 63.54 07/24/2017 65085 MINOR EQUIPMENT AND TOOLSMEMORIAL SUPPLIESFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 151.94 07/25/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONAMERICAN 0010288342791 $ 25.00 07/26/2017 62295 TRAINING & TRAVELIAFC ConferenceFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 276.80 07/26/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 8.98 07/26/2017 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 14.70 07/27/2017 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONLE MERIDIAN CHARLOTTE $ 1,204.35 07/31/2017 62295 TRAINING & TRAVELIAFC ConferenceFIRE/ADMINANSTONAMERICAN 0010288805965 $ 25.00 07/31/2017 62295 TRAINING & TRAVELIAFC ConferenceFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 26.87 07/31/2017 65085 MINOR EQUIPMENT AND TOOLSTRAINING PROPHEALTHAMAZON MKTPLACE PMTS $ 48.86 07/03/2017 62477 PHEP GRANT EXPENSE (HHS)EMERGENCY PREPAREDNESS SUPPLIESHEALTHAMAZON.COM AMZN.COM/BI $ 43.44 07/03/2017 62477 PHEP GRANT EXPENSE (HHS)EMERGENCY PREPAREDNESS SUPPLIESHEALTHAMAZON.COM AMZN.COM/BI $ 27.48 07/03/2017 62477 PHEP GRANT EXPENSE (HHS)EMERGENCY PREPAREDNESS SUPPLIESHEALTHAMAZON.COM AMZN.COM/BI $ 51.98 07/03/2017 62477 PHEP GRANT EXPENSE (HHS)EMERGENCY PREPAREDNESS SUPPLIESHEALTHAMAZON MKTPLACE PMTS $ 47.13 07/03/2017 62476 CRI GRANT EXPENDITURESPLIT - CRI (69.19%)HEALTHAMAZON MKTPLACE PMTS $ 20.99 07/03/2017 62477 PHEP GRANT EXPENSE (HHS)SPLIT - EMERGENCY PREPAREDNESS SUPPLIES-PHEP (30.81%)HEALTHAMWAY GRAND PLAZA HOTE $ 713.00 07/07/2017 62295 TRAINING & TRAVELOGBO NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION MEETINGHEALTHAMAZON MKTPLACE PMTS $ 239.55 07/10/2017 62477 PHEP GRANT EXPENSE (HHS)EMERGENCY PREPAREDNESS SUPPLIESHEALTHAMAZON MKTPLACE PMTS $ 25.03 07/11/2017 65095 OFFICE SUPPLIESTHERMAL LAMINATING POUCHES-ENVIRONMENTALHEALTHAMWAY GRAND PLAZA HOTE $ 106.10 07/14/2017 62295 TRAINING & TRAVELI.OGBO NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION MEETINGHEALTHWYNDHAM GRAND PITTSB D $ 392.18 07/17/2017 62295 TRAINING & TRAVELNACCHO ANNUAL CONFERENCE-ETHOMAS-SMITHHEALTHNEHA $ 130.00 07/19/2017 62360 MEMBERSHIP DUESI OGBO RENEWAL TO NATIONAL ENVIRONMENTAL HEALTH ASSOCIATIONSHEALTHAMAZON MKTPLACE PMTS $ 63.96 07/26/2017 65095 OFFICE SUPPLIESBUMPER PROTECTIVE CASE FOR FIELD INSPECTORS IPADHEALTHAMAZON MKTPLACE PMTS $ 11.98 07/27/2017 65095 OFFICE SUPPLIESCLEAR PROTECTOR FOR FIELD INSPECTORS IPADSLAW/LEGALUS COURTS.COM $ 3.95 07/07/2017 62130 LITIGATIONEVANS V. COE - FILING FEELAW/LEGALUS COURTS.COM $ 3.95 07/07/2017 62130 LITIGATIONEVANS V. COE FILING FEELAW/LEGALCLB IL PARALEGAL ASSOC $ 75.00 07/10/2017 62360 MEMBERSHIP DUESILLINOIS PARALEGAL ASSOCIATIONLAW/LEGALACCO BRANDS DIRECT $ 39.29 07/14/2017 65095 OFFICE SUPPLIESMONTHLY PLANNERLAW/LEGALWABASH RANDOLPH GARAGE $ 15.00 07/21/2017 62130 LITIGATIONPARKING FOR COURTLAW/LEGALUS COURTS.COM $ 3.95 07/21/2017 62130 LITIGATIONYAKHNIS V. COE FILING FEELAW/LEGALUS COURTS.COM $ 3.95 07/26/2017 62130 LITIGATIONT. JOHNSON V. COEPOLICE DEPT/ADMINUS FLEET TRACKING $ 149.80 07/03/2017 41420 RESERVE NARCOTIC ENFORCEMENTJULY GPS SERVICEPOLICE DEPT/ADMINGOWIRELESS PURCHASE $ 36.00 07/04/2017 65085 MINOR EQUIP & TOOLSWEB CAMERAPOLICE DEPT/ADMINSAMSCLUB #6444 $ 18.63 07/06/2017 68205 PUBLIC WKS CONTINGENCIESRETIREMENT CAKEPOLICE DEPT/ADMINSAMS CLUB #6444 $ 389.72 07/07/2017 65025 FOODFOOD FOR PRISONERSPOLICE DEPT/ADMINBP#97425031401 CHANQPS $ 60.02 07/07/2017 62295 TRAINING & TRAVELMOTORCYLE UNIT TRAVEL TO DOWN STATE FUNERALPOLICE DEPT/ADMINMARATHON PETRO $ 33.54 07/07/2017 62295 TRAINING & TRAVELMOTORCYLE UNIT TRAVEL TO DOWN STATE FUNERALPOLICE DEPT/ADMINEXXONMOBIL 97692099 $ 53.12 07/07/2017 62295 TRAINING & TRAVELMOTORCYLE UNIT TRAVEL TO DOWN STATE FUNERALPOLICE DEPT/ADMINHOLIDAY INN $ 90.40 07/10/2017 62295 TRAINING & TRAVELLODGING FOR TRAININGPOLICE DEPT/ADMINUBER US JUL08 SCI5M $ 34.68 07/10/2017 62490 OTHER PROGRAM COSTSRIDE TO SHELTER FOR MOTHER AND CHILDPOLICE DEPT/ADMINIACP $ 350.00 07/13/2017 62295 TRAINING & TRAVELREGISTRATION TO 2017 INTERNATIONAL ASSOCIATION OF CHIEF OF POLICE CONFERENCEPOLICE DEPT/ADMIN EXXONMOBIL 97470728 $ 13.37 07/17/2017 62295 TRAINING & TRAVEL TRAVEL FOR TRAINING WITH POLICE DOGSeptember 25, 2017Page 11 of 2469 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINHYATT PLACE NORMAL $ 215.04 07/20/2017 62295 TRAINING & TRAVELLODGING FOR TRAININGPOLICE DEPT/ADMINIGNITESYNERGY.COM $ 9.99 07/21/2017 62295 TRAINING & TRAVELGMAIL APP FOR BATCH PRINTINGPOLICE DEPT/ADMINUBER US JUL23 RC4A7 $ 5.00 07/24/2017 62490 OTHER PROGRAM COSTSCANCELLED UBER TRIPPOLICE DEPT/ADMINMARRIOTT NORMAL $ 266.56 07/24/2017 62295 TRAINING & TRAVELLODGING FOR TRAININGPOLICE DEPT/ADMINUBER US JUL23 LGQ36 $ 27.20 07/24/2017 62490 OTHER PROGRAM COSTSRIDE TO SHELTER FOR MOTHER AND CHILDPOLICE DEPT/ADMINPAYPAL ILACP $ 261.00 07/27/2017 62295 TRAINING & TRAVELTRAFFIC SAFETY CHALLENGE BREAKFAST - NINE TICKETSPOLICE DEPT/ADMINSIX FLAGS GREAT AMERIC $ 322.99 07/31/2017 62490 OTHER PROGRAM COSTSAPPROVED OFFICER & GENTLEMEN FIELD TRIPPOLICE DEPT/ADMINJETS PIZZA IL-005 $ 9.78 07/31/2017 62490 OTHER PROGRAM COSTSBEVERAGES FOR YOUTH CIVILIAN POLICE ACADEMY GRADUATIONPOLICE DEPT/ADMINJETS PIZZA IL-005 $ 56.68 07/31/2017 62490 OTHER PROGRAM COSTSREFRESHMENT FOR YOUTH CIVILIAN POLICE ACADEMY GRADUATIONPOLICE DEPT/ADMINSAMSCLUB #6444 $ 18.63 07/31/2017 62490 OTHER PROGRAM COSTSSHEET CAKE FOR YOUTH CIVILIAN POLICE ACADEMY GRADUATIONPRCS/ ECOLOGY CTRGFS STORE #1915 $ 110.43 07/03/2017 65025 FOODCAMP FOODPRCS/ ECOLOGY CTRFISH TECH $ 17.96 07/03/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/ ECOLOGY CTROFFICE DEPOT #510 $ 27.99 07/07/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPILIESPRCS/ ECOLOGY CTRFISH TECH $ 118.30 07/10/2017 65110 REC PROGRAM SUPPLIESFISHING DERBY SUPPILIESPRCS/ ECOLOGY CTRFISH TECH $ 23.96 07/10/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/ ECOLOGY CTRPETSMART # 0427 $ 7.49 07/13/2017 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ ECOLOGY CTRTARGET 00009274 $ 53.97 07/13/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPILIESPRCS/ ECOLOGY CTRFISH TECH $ 28.45 07/13/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/ ECOLOGY CTRFISH TECH $ 40.43 07/17/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/ ECOLOGY CTRMERCURY SIGHTSEEING $ 225.00 07/19/2017 62507 FIELD TRIPSECOTRAVELERS FIELD TRIPPRCS/ ECOLOGY CTRGFS STORE #1915 $ 47.22 07/24/2017 65025 FOODCAMP FOODPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 17.08 07/24/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPILIESPRCS/ ECOLOGY CTRFISH TECH $ 44.52 07/25/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/ ECOLOGY CTRNORTHSHORE UNIVERSITY $ 3.50 07/26/2017 65110 REC PROGRAM SUPPLIESHOSPITAL TRIP FOR CAMPERPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 6.27 07/31/2017 65110 REC PROGRAM SUPPLIESPOLLINATOR FESTIVAL SUPPILIESPRCS/ ECOLOGY CTRFISH TECH $ 47.92 07/31/2017 65110 REC PROGRAM SUPPLIESWORMSPRCS/CHAND NEWB CNTRAPL APPLE ONLINE STORE $ 105.19 07/03/2017 62490 OTHER PROGRAM COSTSAPPLE DEVELOPER FEE FOR PRCS MOBILE APPPRCS/CHAND NEWB CNTRFACEBK 4FCNKDN8J2 $ 23.34 07/03/2017 62490 OTHER PROGRAM COSTSBOOSTED POSTS FOR FACEBOOKPRCS/CHAND NEWB CNTRAMAZON MKTPLACE PMTS $ 104.63 07/04/2017 65110 REC PROGRAM SUPPLIESPAINT STICKS AND STICKERS FOR SUMMER CAMPPRCS/CHAND NEWB CNTRWM SUPERCENTER #1998 $ 110.22 07/07/2017 65110 REC PROGRAM SUPPLIESPRIZES AND TOYS FOR SPORTS CAMP LAST DAY OF CAMP SPECIAL EVENTPRCS/CHAND NEWB CNTRLEMOI ACE HARDWARE $ 2.79 07/11/2017 65040 JANITORIAL SUPPLIESBRASS HOOKPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 509.94 07/12/2017 65110 REC PROGRAM SUPPLIESOPEN TENTS FOR SUMMER CAMP SHELTERPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 24.94 07/12/2017 65110 REC PROGRAM SUPPLIESSPORTS EQUIPMENT FOR SUMMER CAMPPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 254.97 07/12/2017 65110 REC PROGRAM SUPPLIESSPORTS EQUIPMENT FOR SUMMER CAMPPRCS/CHAND NEWB CNTRQUAD INDOOR SPORTS $ 295.00 07/17/2017 62507 FIELD TRIPSTENNIS CAMP RAIN OUT SITEPRCS/CHAND NEWB CNTRMIGHTY MITE AWARDS & S $ 378.00 07/17/2017 65110 REC PROGRAM SUPPLIESTROPHIES FOR ADULT SOFTBALL LEAGUESPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 15.00 07/18/2017 65110 REC PROGRAM SUPPLIESSPORTS EQUIPMENT FOR SUMMER CAMPPRCS/CHAND NEWB CNTRQUAD INDOOR SPORTS $ 355.00 07/26/2017 62507 FIELD TRIPSSPORTS CAMP FIELD TRIPPRCS/CHAND NEWB CNTRQUAD INDOOR SPORTS $ 238.00 07/26/2017 62507 FIELD TRIPSTENNIS CAMP RAIN OUT SITEPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 30.00 07/31/2017 62360 MEMBERSHIP DUESFEE FOR BABYSITTER'S TRAINING CLASS REGISTRATIONPRCS/CHAND NEWB CNTRARC SERVICES/TRAINING $ 30.00 07/31/2017 62360 MEMBERSHIP DUESFEE FOR BABYSITTER'S TRAINING CLASS REGISTRATIONPRCS/CHAND NEWB CNTRBSN SPORT SUPPLY GROUP $ 41.32 07/31/2017 65110 REC PROGRAM SUPPLIESNYLON BASKETBALL NETSPRCS/COMMUNITY SERVICESJEWEL #3487 $ 137.24 07/07/2017 65025 FOODCOMMUNITY COMMISSION ON AGING MEETING - OVER THE RAINBOW - REFRESHMENTS FOR RESIDENTS AND COMMUNITY MEMBERSPRCS/COMMUNITY SERVICES JEWEL #3487 $ 42.19 07/10/2017 65025 FOODMEMORY CAFE SNACKSSeptember 25, 2017Page 12 of 2470 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/COMMUNITY SERVICESTHE HOME DEPOT #1902 $ 367.44 07/24/2017 63095 HANDYMAN PROGRAMCOMBINATION SMOKE/CO DETECTORS FOR HANDYMAN QUALIFIED SENIORS.PRCS/COMMUNITY SERVICES1040 - MOTEL 6 $ 219.68 07/26/2017 62490 OTHER PROGRAM COSTSEMERGENCY HOUSING FOR SENIOR DISPLACED FROM HOME.PRCS/COMMUNITY SERVICESHOMEFINDERSERVICES $ 60.00 07/31/2017 62360 MEMBERSHIP DUESHOUSING SEARCH RESOURCE ANNUAL MEMBERSHIP FEESPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902 $ 10.45 07/13/2017 65095 OFFICE SUPPLIESDOOR KICK FOR OFFICE DOORPRCS/ECOLOGY CTNRAMERICAN ROD AND GUN $ 131.53 07/04/2017 65110 REC PROGRAM SUPPLIESFISHING PROGRAM REELSPRCS/ECOLOGY CTNRAMAZON.COM AMZN.COM/BI $ 9.98 07/05/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CTNRMICHAELS STORES 3849 $ 174.33 07/07/2017 65110 REC PROGRAM SUPPLIESCAMP CRAFT SUPPLIESPRCS/ECOLOGY CTNRGFS STORE #1915 $ 360.63 07/07/2017 65025 FOODCAMP FOODPRCS/ECOLOGY CTNRPAPER SOURCE- EVANSTON $ 24.80 07/07/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CTNRWM SUPERCENTER #1998 $ 132.60 07/07/2017 65110 REC PROGRAM SUPPLIESCAMP SUPPLIESPRCS/ECOLOGY CTNRWAL-MART #1998 $ 154.02 07/07/2017 65110 REC PROGRAM SUPPLIESFISHING DERBY PRIZESPRCS/ECOLOGY CTNRVALLI PRODUCE $ 30.54 07/07/2017 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE FOOD (79.51%)PRCS/ECOLOGY CTNRVALLI PRODUCE $ 7.87 07/07/2017 65110 REC PROGRAM SUPPLIESSPLIT - CAMP SUPPLIES (20.49%)PRCS/ECOLOGY CTNRHOUZZ INC. $ 131.88 07/11/2017 65110 REC PROGRAM SUPPLIESBUTTERFLY HABITAT BOXPRCS/ECOLOGY CTNRGFS STORE #1915 $ 103.57 07/12/2017 65025 FOODCAMP FOODPRCS/ECOLOGY CTNRGFS STORE #1915 $ 294.33 07/21/2017 65025 FOODCAMP FOODPRCS/ECOLOGY CTNRPARTY CITY $ 24.95 07/21/2017 65110 REC PROGRAM SUPPLIESTREASURE HUNT SUPPLIESPRCS/ECOLOGY CTNRWM SUPERCENTER #1998 $ 113.51 07/24/2017 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 84.44 07/24/2017 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CTNRTARGET 00009274 $ 23.54 07/24/2017 65110 REC PROGRAM SUPPLIESTREASURE HUNT SUPPLIESPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 34.99 07/28/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRJEWEL #3456 $ 9.94 07/28/2017 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE FOOD (39.21%)PRCS/ECOLOGY CTNRJEWEL #3456 $ 15.41 07/28/2017 65110 REC PROGRAM SUPPLIESSPLIT - BIRTHDAY PARTY PROGRAM SUPPLIES (60.79%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 110.59 07/31/2017 65110 REC PROGRAM SUPPLIESCAMP PROGRAM SUPPLIESPRCS/ECOLOGY CTNRVALLI PRODUCE $ 6.45 07/31/2017 65025 FOODSMORE SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 7.49 07/03/2017 65025 FOODCAMP 4TH OF JULY CELEBRATIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 175.77 07/03/2017 65025 FOODCAMP 4TH OF JULY CELEBRATIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 55.95 07/03/2017 65025 FOODCAMP 4TH OF JULY CELEBRATIONPRCS/FLEETWOOD JOUR CNTRBB SCITECH MUSEUM $ 630.50 07/06/2017 62507 FIELD TRIPSSUMMER CAMP TRIPPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 66.77 07/07/2017 65025 FOODSENIOR FOOD ITEMSPRCS/FLEETWOOD JOUR CNTRS&S WORLDWIDE-ONLINE $ 553.20 07/07/2017 65110 REC PROGRAM SUPPLIESTRAILER ITEMSPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ 396.01 07/07/2017 65110 REC PROGRAM SUPPLIESTRAILER ITEMSPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ 749.99 07/10/2017 65110 REC PROGRAM SUPPLIESTRAILER ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 9.99 07/12/2017 65025 FOODCAMP GROUP REWARD (COOKIES)PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 5.00 07/12/2017 65025 FOODMILK FOR SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 40.09 07/12/2017 65110 REC PROGRAM SUPPLIESSENIOR FOOD ITEMSPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ 24.99 07/12/2017 65110 REC PROGRAM SUPPLIESTRAILER ITEMSPRCS/FLEETWOOD JOUR CNTRAMAZON.COM AMZN.COM/BI $ 30.18 07/13/2017 65110 REC PROGRAM SUPPLIESTRAILER ITEMSPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 17.91 07/14/2017 65110 REC PROGRAM SUPPLIESBASKETBALL SCORE BOOKSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 55.62 07/14/2017 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRAMAZON MKTPLACE PMTS $ 89.97 07/14/2017 65110 REC PROGRAM SUPPLIESTRAILER ITEMS (RECEIPT WITH 24.99)PRCS/FLEETWOOD JOUR CNTREVANSTON IMPRINTABL $ 533.40 07/17/2017 65110 REC PROGRAM SUPPLIESSUMMER FAAM T-SHIRTSPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510 $ 38.80 07/17/2017 65095 OFFICE SUPPLIESSUPPLIES FOR ADULT BASKETBALL LEAGUEPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ 10.78 07/17/2017 65110 REC PROGRAM SUPPLIESWHISTLES FOR SUMMER FAAMSeptember 25, 2017Page 13 of 2471 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRWILMETTE BICYCLE & SPO $ (0.98) 07/18/2017 65110 REC PROGRAM SUPPLIESSUMMER FAAM WHISTLES/ ROPES TAX RETURN.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 5.00 07/20/2017 65025 FOODMILK FOR SNACKPRCS/FLEETWOOD JOUR CNTRSTUDENT TRANSPORTATION $ 275.00 07/21/2017 65110 REC PROGRAM SUPPLIESBUS FOR CAMP REALPRCS/FLEETWOOD JOUR CNTRCENTURY THEATRES 439 $ 29.80 07/21/2017 62507 FIELD TRIPSMASON TRIPPRCS/FLEETWOOD JOUR CNTRJEWEL #3456 $ 15.00 07/21/2017 65025 FOODPOPSICLE FOR SUMMER CAMP DIVERSIFIEDPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 67.46 07/21/2017 65110 REC PROGRAM SUPPLIESSENIOR FOOD ITEMSPRCS/FLEETWOOD JOUR CNTRHOUSE OF RENTAL $ 291.05 07/21/2017 65110 REC PROGRAM SUPPLIESWATER SLIDE FOR SUMMER CAMP DIVERSIFIED.PRCS/FLEETWOOD JOUR CNTRDOLLARTREE $ 10.00 07/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFLY SWATTERS FOR THE FACILITY.PRCS/FLEETWOOD JOUR CNTRBLICK ART 800 447 1892 $ 16.85 07/26/2017 65095 OFFICE SUPPLIESFRAME FOR MASON PARK CITY COUNCIL GOALS.PRCS/FLEETWOOD JOUR CNTRRITE LOCK & SAFE $ 82.96 07/26/2017 65110 REC PROGRAM SUPPLIESKEYS CUT AND TAGGED FOR BUSESPRCS/FLEETWOOD JOUR CNTRRITE LOCK & SAFE $ 5.40 07/26/2017 65110 REC PROGRAM SUPPLIESKEYS CUT AND TAGGED FOR BUSESPRCS/FLEETWOOD JOUR CNTRCHICAGO SHAKESPEARE TH $ 1,122.00 07/26/2017 62507 FIELD TRIPSMADAGASCAR MUSICALPRCS/FLEETWOOD JOUR CNTRCHICAGO SHAKESPEARE TH $ (198.00) 07/26/2017 62507 FIELD TRIPSTICKET REFUNDPRCS/FLEETWOOD JOUR CNTRTARGET 00009274 $ 53.48 07/27/2017 65110 REC PROGRAM SUPPLIESSLIME PROJECTPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902 $ 5.97 07/28/2017 65040 JANITORIAL SUPPLIESCLEANER FOR PARK RESTROOMSPRCS/FLEETWOOD JOUR CNTRDOMINO'S 9175 $ 103.50 07/28/2017 65025 FOODPIZZA FOR TEEN BEACH DAY.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 79.82 07/28/2017 65110 REC PROGRAM SUPPLIESSENIOR FOOD ITEMSPRCS/FLEETWOOD JOUR CNTRGIORDANOS OF EVANSTON $ 331.05 07/31/2017 65025 FOODSUMMER/PART/FULL TIME STAFF MEETINGPRCS/LEVY SEN CNTRJC LICHT - 1252 - EVAN $ 185.28 07/03/2017 62225 BLDG MAINT SVCSPAINT FOR NOYES GALLERYPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 7.53 07/04/2017 65040 JANITORIAL SUPPLIESJANITORIAL- CHLORINE TEST STRIPSPRCS/LEVY SEN CNTRNAEIR $ 45.00 07/04/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIES-FIRST AID KITPRCS/LEVY SEN CNTRDELPHI GLASS CORP $ 14.36 07/06/2017 65110 REC PROGRAM SUPPLIESBACK ORDER FOR SENIOR GLASS CLASSPRCS/LEVY SEN CNTRNAEIR $ 16.00 07/07/2017 65040 JANITORIAL SUPPLIESSPLIT -JANITORIAL-MOP WRINGER (58.18%)PRCS/LEVY SEN CNTRNAEIR $ 11.50 07/07/2017 65110 REC PROGRAM SUPPLIESSPLIT -RECREATION SUPPLIES -FLAGS,APRONS (41.82%)PRCS/LEVY SEN CNTRMICHAELS STORES 8625 $ 32.55 07/10/2017 65110 REC PROGRAM SUPPLIESFLEETWOOD THEATRE ART SUPPLIESPRCS/LEVY SEN CNTRTARGET 00009274 $ 56.96 07/10/2017 65110 REC PROGRAM SUPPLIESFLEETWOOD THEATRE SET SUPPLIESPRCS/LEVY SEN CNTRMARRIOTT THEATRE $ 825.00 07/13/2017 62507 FIELD TRIPSTICKETS FOR SENIOR TRIPPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 28.70 07/14/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALOFFICE - FIRST AID KIT SUPPLIESPRCS/LEVY SEN CNTRVALLI PRODUCE $ 22.05 07/17/2017 65025 FOODFOOD FOR WORLD ART AND MUSIC FESTIVALPRCS/LEVY SEN CNTROFFICE DEPOT #510 $ 81.92 07/17/2017 65095 OFFICE SUPPLIESSUPPLIES FOR WORLD ARTS AND MUSIC FESTIVALPRCS/LEVY SEN CNTRTHE FIRESIDE THEATRE $ 1,482.44 07/20/2017 62507 FIELD TRIPSBALANCE DUE FOR SENIOR TRIPPRCS/LEVY SEN CNTRALPHACARD $ 97.25 07/20/2017 65095 OFFICE SUPPLIESOFFICE-BENEFIT CARD READER SUPPLIESPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 77.25 07/24/2017 62507 FIELD TRIPSBALANCE DUE FOR BUS FOR SENIOR TRIPPRCS/LEVY SEN CNTRNAEIR $ 21.50 07/24/2017 65040 JANITORIAL SUPPLIESSPLIT - JANITORIAL SUPPLIES (47.51%)PRCS/LEVY SEN CNTRNAEIR $ 23.75 07/24/2017 65110 REC PROGRAM SUPPLIESSPLIT - REC SUPPLIES 100.30.3055.65110 REC PROGRAM SUPPLIES (52.49%)PRCS/LEVY SEN CNTRNAEIR $ 8.00 07/25/2017 65040 JANITORIAL SUPPLIESSPLIT - JANITORIAL - GLOVES,PAINT ROLLERS (17.88%)PRCS/LEVY SEN CNTRNAEIR $ 36.75 07/25/2017 65110 REC PROGRAM SUPPLIESSPLIT - RECREATION SUPPLIES- MAGNIFIES, NAPKINS (82.12%)PRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 29.47 07/26/2017 65110 REC PROGRAM SUPPLIESREPLACEMENT PORTABLE MUSIC PLAYER FOR FITNESS CLASSESPRCS/LEVY SEN CNTRTRIBUNE PUBLISHING COM $ 440.00 07/27/2017 62205 ADVERTISINGADS FOR WORLD ARTS AND MUSIC FESTIVALPRCS/LEVY SEN CNTRTRIBUNE PUBLISHING COM $ 760.00 07/27/2017 62205 ADVERTISINGADS FOR WORLD ARTS AND MUSIC FESTIVALPRCS/LEVY SEN CNTRCHICAGO SUN TIMES ADV $ 2,636.00 07/28/2017 62205 ADVERTISINGADS FOR WORLD ARTS AND MUSIC FESTIVALPRCS/LEVY SEN CNTRGFS STORE #1915 $ 47.95 07/28/2017 65025 FOODSUPPLIES FOR SENIOR PROGRAMPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 194.81 07/03/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRLINCOLN PARK ZOO PARKI $ 35.00 07/03/2017 65110 REC PROGRAM SUPPLIESFIELD TRIPSeptember 25, 2017Page 14 of 2472 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRDOMINO'S 9175 $ 23.33 07/03/2017 65025 FOODFOOD FOR FLEETWOOD THEATREPRCS/NOYES CNTRDOLLARTREE $ 2.00 07/03/2017 65110 REC PROGRAM SUPPLIESSET SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRTARGET 00009274 $ 11.96 07/03/2017 65110 REC PROGRAM SUPPLIESSTAGE PROPS FOR FLEETWOOD THEATREPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 105.92 07/04/2017 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 50.00 07/05/2017 65110 REC PROGRAM SUPPLIESMACHINE RENTAL FOR FLEETWOOD THEATREPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ (21.00) 07/05/2017 65110 REC PROGRAM SUPPLIESRETURN DEPOSIT FOR MACHINE RENTAL FOR FLEETWOOD THEATREPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 54.80 07/05/2017 65110 REC PROGRAM SUPPLIESSET BUILDING MATERIAL FOR FLEETWOOD THEATREPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 23.81 07/05/2017 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTR3004 FOREVER 21 $ 9.90 07/06/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRTALL SHIP WINDY $ 300.00 07/06/2017 62507 FIELD TRIPSFIELD TRIP PIRATE CAMP, ORRINGTON CAMPPRCS/NOYES CNTRVALLI PRODUCE $ 9.26 07/06/2017 65025 FOODFOOD FOR FLEETWOOD THEATREPRCS/NOYES CNTRCVS/PHARMACY #08760 $ 10.98 07/06/2017 65110 REC PROGRAM SUPPLIESNOYES ARTS SUPPLIESPRCS/NOYES CNTRMITCHEL MUSEUM AMER IN $ 268.00 07/06/2017 62507 FIELD TRIPSORRINGTON CAMP FIELD TRIPPRCS/NOYES CNTRLEMOI ACE HARDWARE $ 9.99 07/06/2017 65110 REC PROGRAM SUPPLIESSTAGE PROPS FOR FLEETWOOD THEATREPRCS/NOYES CNTRDOLLARTREE $ 3.00 07/06/2017 65110 REC PROGRAM SUPPLIESSTAGE PROPS FOR FLEETWOOD THEATREPRCS/NOYES CNTRDOLLARTREE $ 18.00 07/07/2017 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD ARTS CAMP SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 9.97 07/07/2017 65110 REC PROGRAM SUPPLIESSET BUILDING SUPPLIESPRCS/NOYES CNTRGOODWILL RETAIL #060 $ 75.85 07/10/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRGOODWILL RETAIL #078 $ 52.93 07/10/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRCLAIRE'S #6115 $ 15.00 07/10/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTR0474 FOREVER 21 $ 17.80 07/10/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 48.45 07/10/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FLEETWOOD THEATRE STAGE SETPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 9.75 07/12/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRGOODWILL RETAIL #078 $ 38.94 07/13/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRGRAND STAGE LIGHTING $ 18.00 07/13/2017 65110 REC PROGRAM SUPPLIESSTAGE PROPS FOR FLEETWOOD THEATREPRCS/NOYES CNTRH&M0412 $ 29.99 07/14/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRCLAIRE'S #5444 $ 2.50 07/14/2017 65110 REC PROGRAM SUPPLIESCOSTUME SUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRDOMINO'S 9175 $ 43.98 07/14/2017 65025 FOODFOOD FOR FLEETWOOD THEATREPRCS/NOYES CNTRVALLI PRODUCE $ 4.54 07/17/2017 65025 FOODFOOD FOR FLEETWOOD THEATREPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 111.26 07/17/2017 65110 REC PROGRAM SUPPLIESORRINGTON ARTS SUPPLIESPRCS/NOYES CNTRWALGREENS #2619 $ 9.48 07/17/2017 65110 REC PROGRAM SUPPLIESORRINGTON SUPPLIESPRCS/NOYES CNTRPIER 1 00005934 $ 23.96 07/17/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR FLEETWOOD THEATREPRCS/NOYES CNTRTARGET 00009274 $ 95.08 07/17/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR WORLD ART MUSIC FESTIVALPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 200.66 07/17/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR WORLD ART MUSIC FESTIVALPRCS/NOYES CNTRGFS STORE #1915 $ 49.94 07/19/2017 65025 FOODEARLY CHILDHOOD SNACK SUPPLIESPRCS/NOYES CNTRTEXTLE DISCOUNT OUTLET $ 99.57 07/21/2017 65110 REC PROGRAM SUPPLIESFLEETWOOD THEATRE COSTUME SUPPLIESPRCS/NOYES CNTRWALGREENS #2619 $ 9.17 07/21/2017 65110 REC PROGRAM SUPPLIESORRINGTON SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 11.07 07/21/2017 65025 FOODYAP PARENTS NIGHT RECEPTIONPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 41.62 07/21/2017 65110 REC PROGRAM SUPPLIESYAP SUPPLIESPRCS/NOYES CNTRAMAZON.COM AMZN.COM/BI $ 71.32 07/24/2017 65110 REC PROGRAM SUPPLIESCRAFTERS CAMP SUPPLIESPRCS/NOYES CNTRFOOD4LESS #0558 $ 3.48 07/24/2017 65025 FOODFOOD FOR FLEETWOOD THEATREPRCS/NOYES CNTRD & D FINER FOODS $ 24.71 07/24/2017 65025 FOODPRINCESS CAMP TEA PARTY FOODPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 184.55 07/25/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIESPRCS/NOYES CNTRMUSIC THEATRE INTN L $ 75.00 07/25/2017 65110 REC PROGRAM SUPPLIESONLINE GRAPHICS PACK FOR EVANSTON CHILDRENS THEATER SHOWSeptember 25, 2017Page 15 of 2473 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/NOYES CNTRD & D FINER FOODS $ 3.99 07/25/2017 65110 REC PROGRAM SUPPLIESPRINTING SUPPLIES ORRINGTONPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 63.48 07/26/2017 65110 REC PROGRAM SUPPLIESARTS CAMP AND NIGHT OUT SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 51.13 07/26/2017 65110 REC PROGRAM SUPPLIESARTS CAMP SUPPLIES PIRATESPRCS/NOYES CNTREXPRESS PRESS $ 46.40 07/26/2017 65020 CLOTHINGTEE SHIRTSPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 9.80 07/28/2017 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD SUPPLIESPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 40.87 07/03/2017 65050 BUILDING MAINTENANCE MATERIALMAINTENANCE ITEMSPRCS/RBT CROWN CNTRS&S WORLDWIDE $ 124.12 07/03/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES FOR CAMP PROGRAMSPRCS/RBT CROWN CNTRTARGET 00009274 $ 24.95 07/04/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 65.06 07/04/2017 65110 REC PROGRAM SUPPLIESOFFICE SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 56.97 07/06/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRMICHAELS STORES 3849 $ 329.39 07/06/2017 65110 REC PROGRAM SUPPLIESRECREATION SUPPLIES FOR CAMPPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 59.99 07/07/2017 65110 REC PROGRAM SUPPLIESBACK TO BASICS CAMP SUPPLIESPRCS/RBT CROWN CNTRPARTY CITY $ 282.56 07/07/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMP THEME DAYSPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 377.89 07/10/2017 65110 REC PROGRAM SUPPLIESBACK TO BASICS CAMP SUPPLIESPRCS/RBT CROWN CNTRTEACHING STRATEGIES $ 223.94 07/10/2017 65110 REC PROGRAM SUPPLIESCURRICULUM AND ASSESSMENT KITPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 107.94 07/10/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 56.35 07/10/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRTARGET 00009282 $ 15.98 07/10/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRTEACHING STRATEGIES,LL $ (173.99) 07/10/2017 65110 REC PROGRAM SUPPLIESREFUND FOR ORDER MISTAKEPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 29.14 07/11/2017 65110 REC PROGRAM SUPPLIESACTIVITY MATERIALS FOR PRESCHOOLPRCS/RBT CROWN CNTRMICHAELS STORES 3849 $ 71.97 07/11/2017 65110 REC PROGRAM SUPPLIESCAMP RECREATION SUPPLIESPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 24.97 07/11/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRBZOO-ADMISSION/PARKING $ 1,065.00 07/12/2017 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRHODGES BADGE COMPANY, $ 196.45 07/12/2017 65110 REC PROGRAM SUPPLIESCOMPETITION MEDALS - CHICAGO BASIC SKILLSPRCS/RBT CROWN CNTRWALGREENS #4218 $ 3.49 07/13/2017 65025 FOODPOPCORN FOR MOVIE DAYPRCS/RBT CROWN CNTRGFS STORE #1915 $ 160.42 07/13/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR BACK TO BASICS CAMPPRCS/RBT CROWN CNTRTARGET 00009274 $ 40.15 07/17/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRLITTLE BEANS CAFE EVAN $ 135.00 07/17/2017 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTRLITTLE BEANS CAFE EVAN $ 9.00 07/17/2017 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTRLITTLE BEANS CAFE EVAN $ 117.00 07/17/2017 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTRHODGES BADGE COMPANY, $ (26.75) 07/19/2017 65110 REC PROGRAM SUPPLIESREFUND - MEDALS CHICAGO BASIC SKILLS CHALLENGEPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 43.13 07/20/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRMONKEY ISLAND $ 546.00 07/21/2017 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 35.09 07/21/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRTARGET 00009274 $ 8.99 07/21/2017 65110 REC PROGRAM SUPPLIESFIGURE SKATING CAMP SUPPLIESPRCS/RBT CROWN CNTRR & M LAWNMOWER INC $ 145.00 07/21/2017 65050 BUILDING MAINTENANCE MATERIALZAMBONI - OIL AND CLEAN JETSPRCS/RBT CROWN CNTRS&S WORLDWIDE-ONLINE $ 236.08 07/24/2017 65110 REC PROGRAM SUPPLIESACTIVITY FOR STARLIGHT CONCERT. WAS CHARGED DOUBLE. CREDIT CARD WAS CREDITED THIS AMOUNT 8/7/17.PRCS/RBT CROWN CNTR S&S WORLDWIDE $ 245.11 07/24/2017 65110 REC PROGRAM SUPPLIESACTIVITY STARLIGHT CONCERTPRCS/RBT CROWN CNTR4IMPRINT $ 290.51 07/24/2017 65110 REC PROGRAM SUPPLIESBANNER FOR THEATRE ON ICE COMPETITIONPRCS/RBT CROWN CNTRJIMMY JOHNS - 0562 $ 190.98 07/24/2017 65110 REC PROGRAM SUPPLIESCOMPETITION - JUDGES AND STAFF LUNCHPRCS/RBT CROWN CNTRVALLI PRODUCE $ 67.90 07/24/2017 65110 REC PROGRAM SUPPLIESCOMPETITION - JUDGES HOSPITALITYPRCS/RBT CROWN CNTRVALLI PRODUCE $ 31.94 07/24/2017 65110 REC PROGRAM SUPPLIESCOMPETITION - JUDGES HOSPITALITYPRCS/RBT CROWN CNTRDD/BR #338026 Q35 $ 81.95 07/24/2017 65110 REC PROGRAM SUPPLIESCOMPETITION - JUDGES HOSPITALITYPRCS/RBT CROWN CNTRS&S WORLDWIDE $ 214.09 07/24/2017 65110 REC PROGRAM SUPPLIESITEMS FOR STARLIGHT CONCERTSeptember 25, 2017Page 16 of 2474 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTROAKTON COMMUNITY CENTE $ 140.00 07/24/2017 62507 FIELD TRIPSPRESCHOOL FIELD TRIPPRCS/RBT CROWN CNTRENTRYEEZE $ (125.00) 07/25/2017 65110 REC PROGRAM SUPPLIESREFUND COMPETITION REGISTRATION WEBSITEPRCS/RBT CROWN CNTRMICHAELS STORES 3849 $ 52.15 07/26/2017 65110 REC PROGRAM SUPPLIESCAMP SHOW PROPSPRCS/RBT CROWN CNTRTARGET 00009274 $ 76.14 07/27/2017 65110 REC PROGRAM SUPPLIESCAMP SHOW PROPS / MATERIALSPRCS/RBT CROWN CNTRGFS STORE #1915 $ 937.76 07/28/2017 65025 FOODFOOD AND SNACKS FOR CAMP SHOWPRCS/RBT CROWN CNTRMYSTIC WATERS FAMILY A $ 456.00 07/31/2017 62507 FIELD TRIPSCAMP FIELD TRIPPRCS/RECREATIONTHE HOME DEPOT #1902 $ 149.21 07/03/2017 66040 GENERAL ADMINISTRATIONSUPPLIES FOR THE NOYES GALLERYPRCS/RECREATIONAMAZON.COM AMZN.COM/BI $ 121.68 07/03/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSICPRCS/RECREATIONAMAZON MKTPLACE PMTS $ (20.46) 07/03/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONBLICK ART 800 447 1892 $ 41.58 07/03/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 89.41 07/03/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 25.90 07/03/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONCHICAGO SKY $ 76.00 07/03/2017 62507 FIELD TRIPSFIELD TRIP FOR SPECIAL RECREATION PROGRAM PARTICPANTSPRCS/RECREATIONOFFICE DEPOT #510 $ 192.21 07/03/2017 65095 OFFICE SUPPLIESPURCHASE TO REPLACE STOLEN EQUIPMENT - CORRECT CHARGE WITHOUT TAXPRCS/RECREATION OFFICE DEPOT #510 $ 211.43 07/03/2017 65095 OFFICE SUPPLIESPURCHASE TO REPLACE STOLEN EQUIPMENT - INCORRECT CHARGE WITH TAXPRCS/RECREATION OFFICE DEPOT #510 $ (211.43) 07/03/2017 65095 OFFICE SUPPLIESPURCHASE TO REPLACE STOLEN EQUIPMENT - REFUND TO REMOVE THE TAXPRCS/RECREATION THE HOME DEPOT #1902 $ (42.63) 07/03/2017 66040 GENERAL ADMINISTRATION REFUND SUPPLIES FOR THE NOYES GALLERYPRCS/RECREATION TARGET 00009282 $ 56.93 07/03/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE FARMERS' MARKET- SIGNAGE, SPUD CLUB PRIZES, PORTA-POTTY REFRESHENERSPRCS/RECREATION AMAZON MKTPLACE PMTS $ 98.34 07/03/2017 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION BLICK ART 800 447 1892 $ 5.75 07/04/2017 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION WWW.NEWEGG.COM $ 188.99 07/04/2017 65110 REC PROGRAM SUPPLIES EQUIPMENT FOR BEACH OFFICE POS RECTRAC SALES SYSTEMPRCS/RECREATION JEWEL #3428 $ 3.99 07/04/2017 65110 REC PROGRAM SUPPLIES ICE FOR CAMPPRCS/RECREATION AMAZON.COM $ 63.96 07/04/2017 65125 OTHER COMMODITIES REPLACEMENT BOAT LIGHTSPRCS/RECREATION MARIANOS 00085381 $ 5.92 07/04/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONMARIANOS 00085381 $ 9.80 07/04/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONMURRAYS SPORTS $ 205.93 07/04/2017 65110 REC PROGRAM SUPPLIESTRAVELLER, ROLLER AND RIVETS FOR HOBIEPRCS/RECREATIONAMAZON.COM $ 75.21 07/05/2017 65110 REC PROGRAM SUPPLIESRADIO BATTERIESPRCS/RECREATIONMENARDS MORTON GROVE I $ 17.32 07/05/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR TRUCK TO TABLE EVENT AT THE FARMERS' MARKETPRCS/RECREATIONJEWEL #3428 $ 50.94 07/06/2017 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/RECREATIONDOMINO'S 9175 $ 26.37 07/06/2017 65025 FOODLUNCH MEETING WITH LEADERSHIP STAFF TO DISCUSS BUDGET CUTSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 33.36 07/06/2017 65125 OTHER COMMODITIESREPLACEMENT BOAT LIGHTPRCS/RECREATIONINT IN ELIFEGUARD, IN $ 331.57 07/06/2017 62490 OTHER PROGRAM COSTSSPARE MEDICAL OXYGEN TANK AND MASKSPRCS/RECREATIONLEMOI ACE HARDWARE $ 2.99 07/06/2017 65110 REC PROGRAM SUPPLIESTHERMOMETER FOR EPI-PEN COOLERPRCS/RECREATIONTARGET 00009274 $ 148.34 07/07/2017 65110 REC PROGRAM SUPPLIESCHAIRS AND TOYS FOR CAMPPRCS/RECREATIONJEWEL #3428 $ (1.28) 07/07/2017 65025 FOODREMOVAL OF TAX FROM JUNE RECEIPTPRCS/RECREATIONJEWEL #3428 $ 6.00 07/07/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONALPHACARD $ 67.06 07/07/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR EVANSTON BENEFIT CARD PROGRAMPRCS/RECREATIONSQU SQ BLANCHARD COMM $ 457.00 07/07/2017 65110 REC PROGRAM SUPPLIESWALKIE TALKIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 31.96 07/10/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 110.93 07/10/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONDOLLARTREE $ 14.00 07/10/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 58.11 07/10/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION837 - BRUNSWICK ZONE - $ 128.00 07/10/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONCIRCLE GRAPHICS 012868 $ 890.00 07/10/2017 65625 FURNITURES AND FIXTURESLETTERING LOGO FOR LET'S PLAY TRAILERSeptember 25, 2017Page 17 of 2475 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONWORTHINGTON DIRECT INC $ 2,051.71 07/10/2017 65095 OFFICE SUPPLIESMESSAGE BOARDS TO INSTALL IN CERTAIN PARKSPRCS/RECREATIONTHE HOME DEPOT #1902 $ 45.79 07/10/2017 65040 JANITORIAL SUPPLIESPOWER STRIP AND PUSH BROOMSPRCS/RECREATIONAMPLIVOX SOUND SYSTEMS $ 10.00 07/10/2017 65110 REC PROGRAM SUPPLIESSOUND SYSTEM REPAIRPRCS/RECREATIONAMPLIVOX SOUND SYSTEMS $ 144.50 07/10/2017 65110 REC PROGRAM SUPPLIESSOUND SYSTEM REPAIRPRCS/RECREATIONJEWEL #3428 $ 11.28 07/10/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONJEWEL #3428 $ 28.17 07/10/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONJEWEL #3428 $ 6.98 07/10/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONTHE HOME DEPOT #1902 $ 241.27 07/10/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONMICHAELS STORES 3849 $ 119.88 07/11/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR CAMPPRCS/RECREATIONOFFICE DEPOT #510 $ 34.68 07/11/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONAMAZON.COM $ 67.61 07/11/2017 65110 REC PROGRAM SUPPLIESLOCK BOXES FOR BOAT KEYSPRCS/RECREATIONSERVICE SANITATION $ 226.00 07/11/2017 62375 RENTALSPORTA-POTTY AT THE FARMERS' MARKETPRCS/RECREATIONDICK'S CLOTHING&SPORTI $ 25.95 07/11/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR BOCCE PROGRAMPRCS/RECREATIONDOLLAR TREE $ 10.00 07/11/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 61.11 07/12/2017 65110 REC PROGRAM SUPPLIESCRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONDOLLARTREE $ 27.00 07/12/2017 65110 REC PROGRAM SUPPLIESDECORATIVE ITEMS FOR CITY EVENT.PRCS/RECREATIONAMAZON MKTPLACE PMTS $ 100.49 07/12/2017 65025 FOODFOOD FOR THE CREW AT THE PHYSICAL LAYOUT AT DAWES PARK FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION JIMMY JOHNS - 44 - MOT $ 56.63 07/12/2017 65025 FOODFOOD FOR THE CREW AT THE PHYSICAL LAYOUT AT DAWES PARK FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION THE HOME DEPOT #1902 $ 41.16 07/12/2017 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/RECREATION AMAZON MKTPLACE PMTS $ 91.45 07/13/2017 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION TARGET 00009274 $ 71.00 07/13/2017 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTVLAPRCS/RECREATION PARTY CITY $ 37.96 07/13/2017 65110 REC PROGRAM SUPPLIES DECORATIVE ITEMS FOR CITY EVENT-JAZZ SOUL NIGHT AT GIBBSPRCS/RECREATION TRADER JOE'S #702 QPS $ 25.92 07/13/2017 65025 FOODPROVISIONS FOR THE HOSPITALITY TENT FOR THE ARTISTS AT THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION JEWEL #3428 $ 53.34 07/13/2017 65025 FOODSNACKS FOR CAMPPRCS/RECREATION ONLINEFABRICSTORE.NET $ 183.15 07/13/2017 65110 REC PROGRAM SUPPLIES SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION FEDEXOFFICE 00036053 $ 4.49 07/13/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONFEDEXOFFICE 00036053 $ 85.44 07/13/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONGFS STORE #1915 $ 46.94 07/14/2017 65025 FOODSUPPLIES FOR THE HOSPITALITY TENT FOR THE ARTIST AT THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION DOMINO'S 9175 $ 34.04 07/17/2017 65025 FOODFOOD FOR STAFF ON SITE WORLD ARTS & MUSIC FESTIVAL ARTIST CHECK INPRCS/RECREATION TASTY SUB $ 65.00 07/17/2017 65025 FOODFOOD FOR THE EVENT AT GIBBSPRCS/RECREATION VALLI PRODUCE $ 22.45 07/17/2017 65025 FOODICE FOR THE JAZZ EVENT AT GIBBSPRCS/RECREATION 837 - BRUNSWICK ZONE - $ 152.00 07/17/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION THE HOME DEPOT #1902 $ 97.36 07/17/2017 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PAINTINGPRCS/RECREATION THE HOME DEPOT #1902 $ 16.42 07/17/2017 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR PAINTINGPRCS/RECREATION OFFICE DEPOT #510 $ 65.99 07/17/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATION VALLI PRODUCE $ 606.68 07/17/2017 65025 FOODPROVISIONS FOR THE ARTISTS VENDORS AT THE WORLD ARTS & MUSIC HOSPITALITY TENTPRCS/RECREATION JEWEL #3428 $ 15.98 07/17/2017 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/RECREATION LEMOI ACE HARDWARE $ 26.95 07/17/2017 65050 BUILDING MAINTENANCE MATERIAL SUPPLIES FOR THE JAZZ NIGHT AT GIBBSPRCS/RECREATION LEMOI ACE HARDWARE $ 135.94 07/18/2017 65040 JANITORIAL SUPPLIES SUPPLIES FOR CENTERPRCS/RECREATION THE HOME DEPOT #1902 $ 78.00 07/18/2017 65110 REC PROGRAM SUPPLIES CRAFT SUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION LAKE GENEVA CRUISE LIN $ 100.00 07/18/2017 62507 FIELD TRIPSDEPOSIT FOR CRUISE TRIPPRCS/RECREATION JEWEL #3428 $ 18.42 07/18/2017 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/RECREATION D & D FINER FOODS $ 4.38 07/19/2017 65025 FOODICE FOR THE BAND FOR THE STARLIGHT CONCERT SERIESPRCS/RECREATION JEWEL #3428 $ 3.99 07/20/2017 65110 REC PROGRAM SUPPLIES ICE FOR CAMPSeptember 25, 2017Page 18 of 2476 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONCITY WELDING SALES & S $ 29.70 07/20/2017 62245 AUTOMOTIVE EQ MAINTPROPANE FOR ICE RINK EDGERPRCS/RECREATIONJEWEL #3428 $ 22.46 07/20/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONJEWEL #3428 $ 22.36 07/21/2017 65025 FOODCAMP CANDYPRCS/RECREATIONWM SUPERCENTER #1668 $ 192.36 07/21/2017 65110 REC PROGRAM SUPPLIESRECREATIONAL SUPPLIES FOR THE FARMERS' MARKET AND DEPT LETTERING MACHINEPRCS/RECREATION EVANSTON IMPRINTABL $ 147.53 07/21/2017 65020 CLOTHINGSHIRTS FOR SUMMER YOUTH STAFF AT THE FARMERS' MARKETPRCS/RECREATION MICHAELS STORES 9961 $ 3.16 07/21/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SPUD CLUB AT THE FARMERS' MARKETPRCS/RECREATIONTHE UPS STORE #0511 $ 90.36 07/21/2017 62515 RENTAL SERVICESUPS RETURN SHIPMENT FOR THE WALKIE TALKIES RENTAL FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATION DOLLARTREE $ 3.00 07/21/2017 65110 REC PROGRAM SUPPLIES WATER BALLOONSPRCS/RECREATION JEWEL #3428 $ 111.98 07/24/2017 65025 FOODCAKE FOR PARENTS NIGHTPRCS/RECREATION AMAZON MKTPLACE PMTS $ 110.94 07/24/2017 65110 REC PROGRAM SUPPLIESCAKE FOR PARENTS NIGHTPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 27.95 07/24/2017 62490 OTHER PROGRAM COSTSGAME SUPPLIES FOR HOCKEY CAMPPRCS/RECREATION837 - BRUNSWICK ZONE - $ 128.00 07/24/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONBASS PRO ONLINE - US $ 249.53 07/24/2017 65110 REC PROGRAM SUPPLIESLIFEJACKETSPRCS/RECREATIONJEWEL #3428 $ 45.33 07/24/2017 65110 REC PROGRAM SUPPLIESPLATES AND FORKSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 329.90 07/24/2017 65110 REC PROGRAM SUPPLIESSUP PADDLESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 21.68 07/24/2017 65110 REC PROGRAM SUPPLIESWATERPROOF CASEPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 87.96 07/25/2017 65110 REC PROGRAM SUPPLIESRADIO BATTERIESPRCS/RECREATIONJEWEL #3428 $ 17.48 07/25/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR CAMPPRCS/RECREATIONONLINEFABRICSTORE.NET $ 14.85 07/25/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR THE WORLD ARTS & MUSIC FESTIVALPRCS/RECREATIONBB KOHL CHILDREN'S M. $ 84.00 07/26/2017 62507 FIELD TRIPSADMISSION CHARGE (RETURNED ON ABOVE TRANSACTION LISTING)PRCS/RECREATIONBB KOHL CHILDREN'S M. $ (84.00) 07/26/2017 62507 FIELD TRIPSADMISSION FEE CHARGE RETURNEDPRCS/RECREATIONJEWEL #3428 $ 17.96 07/26/2017 65025 FOODSNACKS FOR CAMPPRCS/RECREATIONADMIT ONE PRODUCTS $ 1,205.34 07/27/2017 65045 LICENSING/REGULATORY SUPPLIESDAILY BEACH TICKETSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 13.21 07/27/2017 65110 REC PROGRAM SUPPLIESMOVIES FOR THE STARLIGHT MOVIE SERIESPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 6.98 07/27/2017 65110 REC PROGRAM SUPPLIESMOVIES FOR THE STARLIGHT MOVIE SERIESPRCS/RECREATIONPETES FRESH MARKET $ 47.68 07/27/2017 65025 FOODSUPPLIES FOR CAMP BBQPRCS/RECREATIONHOMEDEPOT.COM $ 288.03 07/28/2017 65110 REC PROGRAM SUPPLIESEXTRA STOOLS FOR EVENTS AND PRIVATE RENTALSPRCS/RECREATIONDOMINO'S 9175 $ 209.22 07/31/2017 65025 FOODFOOD FOR MAYOR'S SUMMER YOUTH EMPLOYMENT PROGRAM HEALTH AWARENESS WORKSHOPPRCS/RECREATION 837 - BRUNSWICK ZONE - $ 152.00 07/31/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATION AMAZON MKTPLACE PMTS $ 70.81 07/31/2017 65110 REC PROGRAM SUPPLIES MOVIES FOR THE STARLIGHT MOVIE SEREISPRCS/RECREATION AMAZON MKTPLACE PMTS $ 57.57 07/31/2017 65110 REC PROGRAM SUPPLIES MOVIES FOR THE STARLIGHT MOVIE SERIESPRCS/RECREATION JEWEL #3428 $ 44.65 07/31/2017 65110 REC PROGRAM SUPPLIES SUPPLIES FOR CAMPPRCS/RECREATION FISH TECH $ 11.98 07/31/2017 65110 REC PROGRAM SUPPLIES WORMSPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 1.10 07/03/2017 62295 TRAINING & TRAVELOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTPARK CHICAGO MOBILE $ 20.00 07/05/2017 62295 TRAINING & TRAVELPARKING APP RELOAD FOR PARKINGPRCS/YOUTH ENGAGEMENTPAYPAL DONJACKSON3 $ 1,500.00 07/06/2017 62490 OTHER PROGRAM COSTSVIOLENCE REDUCTION PROGRAMPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 1.35 07/07/2017 62295 TRAINING & TRAVELOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 1.35 07/07/2017 62295 TRAINING & TRAVELOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTPAYPAL DONJACKSON3 $ 1,500.00 07/07/2017 62490 OTHER PROGRAM COSTSVIOLENCE REDUCTION PROGRAMPRCS/YOUTH ENGAGEMENTSMK SURVEYMONKEY.COM $ 29.00 07/10/2017 62490 OTHER PROGRAM COSTSMSYEP EMPLOYER SURVEYPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 1.10 07/10/2017 62295 TRAINING & TRAVELOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 1.10 07/10/2017 62295 TRAINING & TRAVELOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTVENTRA VENDING 10701 $ 105.00 07/10/2017 62490 OTHER PROGRAM COSTSWORKFORCE DEVELOPMENT TRANSPORTATIONPRCS/YOUTH ENGAGEMENTLITTLE CAESARS 1257 00 $ 142.00 07/14/2017 65025 FOODMSYEP MENTAL HEALTH TRAININGSeptember 25, 2017Page 19 of 2477 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/YOUTH ENGAGEMENTWALGREENS #2619 $ 33.99 07/17/2017 65025 FOODMSYEP MENTAL HEATH TRAININGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 2.35 07/17/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 0.85 07/24/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENTTEN MILE HOUSE $ 38.45 07/28/2017 65025 FOODNORTHSHORE HEALTH SYSTEM MEETINGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 1.47 07/28/2017 62490 OTHER PROGRAM COSTSOUTREACHPUBLIC WORKS AGENCY ADMINHERTZ RENT-A-CAR $ 784.64 07/10/2017 62375 RENTALSCAR RENTAL FOR CONSTRUCTION SEASONPUBLIC WORKS AGENCY ADMINVERIZON WRLS P3440-01 $ 1,127.38 07/10/2017 68205 PUBLIC WKS CONTINGENCIESFRAUDULENT CHARGE. CARD WAS CANCELED AND CREDIT WAS ISSUED ON THE NEW CREDIT CARD.PUBLIC WORKS AGENCY ADMIN THE HOME DEPOT #1902 $ 77.94 07/17/2017 65085 MINOR EQUIP & TOOLS FIELD SUPPLIESPUBLIC WORKS AGENCY ADMINCLAIM ADJ/VERIZON WRLS P3440-01 $ (1,127.38) 07/20/2017 68205 PUBLIC WKS CONTINGENCIESCREDIT ISSUED FOR FRAUDULENT CHARGE LISTED ON CANCELED CREDIT CARD.PUBLIC WORKS AGENCY ADMIN THE HOME DEPOT #1902 $ 15.97 07/31/2017 65085 MINOR EQUIP & TOOLS FIELD SUPPLIESPUBLIC WORKS/ ENG INF AMAZON MKTPLACE PMTS $ 14.98 07/10/2017 65095 OFFICE SUPPLIESBATTERY REPLACEMENT FOR ENGINEERING CAMERAPUBLIC WORKS/ ENG INF VARIDESK $ 455.00 07/12/2017 66040 GENERAL ADMINISTRATIONSIT/STAND DESK FOR BUREAU CHIEF L. BIGGSPUBLIC WORKS/ ENG INFAMAZON.COM AMZN.COM/BI $ 22.09 07/13/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ ENG INFAMAZON MKTPLACE PMTS $ (11.92) 07/13/2017 65090 SAFETY EQUIPMENTREFUND FOR BATTERY PACKPUBLIC WORKS/ ENG INFHERTZ RENT-A-CAR $ 1,290.63 07/18/2017 62375 RENTALSRENTAL CAR FOR CONSTRUCTION SEASONPUBLIC WORKS/ ENG INFQUARTET DIGITAL PRINTI $ 238.95 07/19/2017 62145 ENGINEERING SERVICESPOSTCARD PRINTING FOR ROBERT CROWN PUBLIC MEETING #3 PROJECT #516004PUBLIC WORKS/ ENG INF PANINO'S PIZZERIA OR $ 79.15 07/24/2017 62295 TRAINING & TRAVELCIP WATER MEETINGPUBLIC WORKS/ ENG INFAMTRAK .CO2070615535755 $ 48.00 07/28/2017 62295 TRAINING & TRAVELTRANSPORTATION TO MILWAUKEE - TRENCHLESS TECHNOLOGY CONFERENCEPUBLIC WORKS/ ENG INFMIDWEST SOCIETY FOR TR $ 250.00 07/31/2017 62295 TRAINING & TRAVELTRENCHLESS TECHNOLOGY REGISTRATION - MOYANO & GROOMSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 12.99 07/03/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALGAS CAN CAPSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 116.50 07/04/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL ENGINE PARTS, PAINTING SUPPLIES, MISC SUPPLIES, 55 GALLON SPILL CONTAINERPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 20.97 07/05/2017 65090 SAFETY EQUIPMENT DUST MASKSPUBLIC WORKS/ ENVIR SVCS KOMPAN INC $ 60.00 07/07/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PLAYGROUND PARTSPUBLIC WORKS/ ENVIR SVCS INT IN EVANSTON ORGAN $ 54.00 07/07/2017 65005 LANDSCAPE MATERIALS PLAYGROUND SANDPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 49.29 07/07/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TORO PARTSPUBLIC WORKS/ ENVIR SVCS ARLINGTON POWER EQUIPM $ 112.89 07/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHEDGE TRIMMER PARTSPUBLIC WORKS/ ENVIR SVCSEREPLACEMENTPARTS.COM $ 26.63 07/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL ENGINE PARTSPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI $ 61.53 07/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSMALL ENGINE PARTS, SUPPLIESPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220202 $ 13.18 07/11/2017 62315 POSTAGECERTIFIED LETTER MAILINGS FOR DED NOTIFICATION ON PRIVATE PROPERTYPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 35.62 07/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPRAYER PARTS, SHOP SUPPLIES, TOOLSPUBLIC WORKS/ ENVIR SVCSREINDERS - SUSSEX CS $ 76.19 07/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL533 PARTSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 30.33 07/17/2017 65085 MINOR EQUIP & TOOLSMARKING PAINTPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220204 $ 98.85 07/17/2017 62315 POSTAGEPOSTAGE DUTCH ELM DISEASE LETTERSPUBLIC WORKS/ ENVIR SVCSARLINGTON POWER EQUIPM $ 552.46 07/19/2017 65085 MINOR EQUIP & TOOLSKOMBI UNIT POWER RAKEPUBLIC WORKS/ ENVIR SVCSARLINGTON POWER EQUIPM $ 360.11 07/19/2017 65085 MINOR EQUIP & TOOLSM5150TC CLIMBING SAWPUBLIC WORKS/ ENVIR SVCSINT IN EVANSTON ORGAN $ 27.00 07/19/2017 65005 LANDSCAPE MATERIALSSAND MONROE TOT LOTPUBLIC WORKS/ ENVIR SVCSARLINGTON POWER EQUIPM $ 436.54 07/19/2017 65085 MINOR EQUIP & TOOLSTREEMATE WATER BAGSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 207.99 07/20/2017 65085 MINOR EQUIP & TOOLSLADDERPUBLIC WORKS/ ENVIR SVCSINT IN EVANSTON ORGAN $ 68.00 07/20/2017 65005 LANDSCAPE MATERIALSMCCORMICK TRIANGLEPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 13.14 07/20/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PLASTIC EDGING CIVIC CTR.PUBLIC WORKS/ ENVIR SVCSCITY WELDING SALES & S $ 95.11 07/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTORCH GASPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 119.22 07/21/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSPRAYER PARTS, SHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 48.02 07/21/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTOOLPUBLIC WORKS/ ENVIR SVCSRUSTIC WOOD FENCING AN $ 767.50 07/24/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE FENCE SUPPLIESSeptember 25, 2017Page 20 of 2478 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 62.74 07/24/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE LOCK HASPSPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 149.57 07/24/2017 65085 MINOR EQUIP & TOOLSPLUMBING PARTS FOR WATER PUMPPUBLIC WORKS/ ENVIR SVCSUSPS KIOSK 16262295 TRAINING & TRAVEL52 $ 47.60 07/24/2017 62315 POSTAGEPOSTAGE DUTCH ELM DISEASE LETTERSPUBLIC WORKS/ ENVIR SVCSUSPS KIOSK 16262295 TRAINING & TRAVEL52 $ 44.15 07/24/2017 62315 POSTAGEPOSTAGE DUTCH ELM DISEASE LETTERSPUBLIC WORKS/ ENVIR SVCSUSPS KIOSK 16262295 TRAINING & TRAVEL52 $ 32.95 07/24/2017 62315 POSTAGEPOSTAGE DUTCH ELM DISEASE LETTERSPUBLIC WORKS/ ENVIR SVCSBUMPER TO BUMPER EVANS $ 56.58 07/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFILTERS, OILPUBLIC WORKS/ ENVIR SVCSREINDERS - SUSSEX CS $ 200.17 07/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPARTS TOROPUBLIC WORKS/ ENVIR SVCSGAMETIME $ 130.96 07/28/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE ADA SWING BELT NOAHS PARKPUBLIC WORKS/ ENVIR SVCSLEMOI ACE HARDWARE $ 6.59 07/28/2017 65085 MINOR EQUIP & TOOLSCOUPLING FOR WATER PUMPPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 16.63 07/28/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT, PAINT SUPPLIESPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 74.49 07/31/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTOOL, SMALL ENGINE PARTSPUBLIC WORKS/ OPER MAINAMAZON.COM $ 262.50 07/03/2017 65085 MINOR EQUIP & TOOLSCOPPER/TUBING CUTTERS.PUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND $ (1,150.00) 07/03/2017 65115 TRAFFIC CONTROL SUPPLIESCREDITPUBLIC WORKS/ OPER MAINACCUWEATHER INC $ 69.95 07/03/2017 62509 SERVICE AGREEMENTS/CONTRACTSFORECASTING SERVICE - JULYPUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS $ 39.90 07/03/2017 65085 MINOR EQUIP & TOOLSICE BAGS.PUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 144.49 07/03/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MINOR TOOLSPUBLIC WORKS/ OPER MAINSOLID WASTE ASSOCIA $ 257.00 07/03/2017 62360 MEMBERSHIP DUESYEARLY MEMBERSHIP FOR RECYCLING SUPERVISORPUBLIC WORKS/ OPER MAINLEMOI ACE HARDWARE $ 9.99 07/04/2017 65085 MINOR EQUIP & TOOLSPADLOCKPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING $ 360.00 07/04/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ OPER MAINRUSSO POWER - SCHILLER $ 323.99 07/05/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ OPER MAINAMERICAN PUBLIC WORKS $ 799.00 07/06/2017 62295 TRAINING & TRAVELAPWA PWX REGISTRATION ORLANDOPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING $ 360.00 07/06/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ OPER MAINHAROLD'S TRUE VALUE HD $ 22.36 07/06/2017 65085 MINOR EQUIP & TOOLSSTRING AND CABLE TIESPUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 45.26 07/07/2017 65085 MINOR EQUIP & TOOLSEVANSTON RECYCLES EVENT SUPPLIESPUBLIC WORKS/ OPER MAINFEDEXOFFICE 00036053 $ 382.80 07/07/2017 67107 OUTREACHLAMINATE EVANSTON RECYCLES EVENT SIGNPUBLIC WORKS/ OPER MAINSERVICE SANITATION $ 201.00 07/07/2017 62415 DEBRIS REMOVAL CONTRACTUALPORTA-POTTIES FOR EVANSTON RECYCLES EVENTPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING $ 360.00 07/07/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ OPER MAINAMAZON.COM $ 27.30 07/10/2017 62245 OTHER EQ MAINTBEARINGS.PUBLIC WORKS/ OPER MAINSARPINOS PIZZA OF EVAN $ 151.76 07/10/2017 62415 DEBRIS REMOVAL CONTRACTUALPIZZA FOR STAFF AT EVANSTON RECYCLES EVENTPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING $ 360.00 07/10/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ OPER MAINWINZER USA $ 565.57 07/10/2017 65625 FURNITURES AND FIXTURESSPRAY DEGREASER/WINDOW CLEANER FOR TRUCK MAINTENANCE $615.09 COMBINED INVOICEPUBLIC WORKS/ OPER MAIN WINZER USA $ 49.52 07/10/2017 65625 FURNITURES AND FIXTURESSPRAY DEGREASER/WINDOW CLEANER FOR TRUCK MAINTENANCE $615.09 COMBINED INVOICEPUBLIC WORKS/ OPER MAIN LAB DEVELOPMENT $ 2,400.00 07/10/2017 62145 ENGINEERING SERVICES STREET LIGHT MATERIAL FOR PILOT PROGRAM ON SEWARD PROJECT #417022PUBLIC WORKS/ OPER MAIN JEWEL #3456 $ 90.39 07/11/2017 62295 TRAINING & TRAVELWALLY MEETINGPUBLIC WORKS/ OPER MAINORANGE CRUSH WHEELING $ 360.00 07/12/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS SAND MIXPUBLIC WORKS/ OPER MAINDD/BR #352355 Q $ 56.97 07/12/2017 62295 TRAINING & TRAVELWALLY MEETINGPUBLIC WORKS/ OPER MAINMETAL SUPERMARKETS $ 447.96 07/13/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS RECTANGULAR METAL TUBEPUBLIC WORKS/ OPER MAINSOLID WASTE ASSOCIA $ 675.00 07/14/2017 65625 FURNITURES AND FIXTURESCERTIFICATION TRAINING FOR 3 STAFF MEMBERSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 84.49 07/14/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 262.80 07/17/2017 65085 MINOR EQUIP & TOOLSPAINT AND TOOLD FOR SYEPPUBLIC WORKS/ OPER MAINWINZER USA $ (31.51) 07/17/2017 65625 FURNITURES AND FIXTURESTAXES REFUNDED FROM PURCHASEPUBLIC WORKS/ OPER MAINSMARTSIGN $ 333.60 07/18/2017 65090 SAFETY EQUIPMENTSAFETY SIGNAGE FOR PWA VEHICLESPUBLIC WORKS/ OPER MAINAMAZON.COM $ 51.67 07/20/2017 65085 MINOR EQUIP & TOOLSMONITOR STANDS.PUBLIC WORKS/ OPER MAINCONNEXION $ 125.00 07/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BALLAST KITSSeptember 25, 2017Page 21 of 2479 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 504.90 07/21/2017 65115 TRAFFIC CONTROL SUPPLIESDO NOT BLOCK INTERSECTION SIGNS FOR RIDGE/EMERSON/GREENBAYPUBLIC WORKS/ OPER MAINVISTA DEL LAGO $ 1,500.00 07/21/2017 62295 TRAINING & TRAVELLODGING FOR PWX CONFERENCEPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 71.28 07/21/2017 65085 MINOR EQUIP & TOOLSWASP/HORNET SPRAY FOR RECYCLING DRIVERSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 288.88 07/24/2017 65085 MINOR EQUIP & TOOLSBATTERY DRILL AND GLOVESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 81.36 07/24/2017 65085 MINOR EQUIPMENT AND TOOLSTOOLSPUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS $ 159.50 07/25/2017 65085 MINOR EQUIP & TOOLSTWO CYCLE OIL.PUBLIC WORKS/ OPER MAINSKOKIE BSA CR CODES $ 5.00 07/26/2017 62315 POSTAGEACCIDENT REPORT FOR SEASONAL EMPLOYEEPUBLIC WORKS/ OPER MAINCONNEXION $ 375.00 07/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTREET LIGHT BALLAST KITSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 25.50 07/28/2017 65085 MINOR EQUIP & TOOLSBEAM CLAMPSPUBLIC WORKS/ OPER MAINUNITED LABORATORIES $ 348.10 07/28/2017 65015 CHEMICALSGREASE ENZYME.PUBLIC WORKS/ OPER MAINUSPS PO 1626220204 $ 1.96 07/28/2017 62315 POSTAGEMAIL LETTERS TO RESIDENTSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 59.38 07/28/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR CHICAGO AVE BIKE LANEPUBLIC WORKS/ OPER MAINJC LICHT - 1252 - EVAN $ 124.29 07/28/2017 65085 MINOR EQUIP & TOOLSPAINT FOR LIGHT POLESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 52.83 07/28/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR SYEPPUBLIC WORKS/ OPER MAINBLACKBURN MANUFACTURIN $ 172.69 07/28/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALUTILITY MARKING FLAGSPUBLIC WORKS/ OPER MAINACCUWEATHER INC $ 69.95 07/31/2017 62509 SERVICE AGREEMENTS/CONTRACTSFORECASTING SERVICE - AUGUSTPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 455.29 07/31/2017 65085 MINOR EQUIP & TOOLSMINOR EQUIPMENTPUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 54.27 07/03/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALFUSES.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 203.49 07/03/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLABORATORY A/C MOTOR.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902 $ 168.86 07/03/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR DRINKING FOUNTAINS.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902 $ 55.94 07/03/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARTS FOR DRINKING FOUNTAINS.PUBLIC WORKS/ WATER PRODVWR INTERNATIONAL INC $ 1,247.08 07/03/2017 65075 MEDICAL & LAB SUPPLIESPETRI DISHES FOR MEMBRANE FILTER.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 125.10 07/03/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FLANGES.PUBLIC WORKS/ WATER PRODPAYPAL MSFGRAPHICS $ 375.00 07/03/2017 62210 PRINTINGPRINTING OF DOORHANGERS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 39.80 07/04/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALA/C CAPACITOR.PUBLIC WORKS/ WATER PRODGORDON ELECTRIC SUPPLY $ 81.35 07/04/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL CONDUIT BOX.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 192.49 07/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE FITTINGS.PUBLIC WORKS/ WATER PRODGARVIN INDUSTRIES $ 229.38 07/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL STRUT.PUBLIC WORKS/ WATER PROD1000BULBS.COM $ 69.53 07/06/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIGHT FIXTURES.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 467.29 07/06/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTHERMOSTAT FOR THE NORTHWEST WATER COMMISSION VAULT SUMP PUMP.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 181.05 07/07/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPVC FITTINGS.PUBLIC WORKS/ WATER PRODOMEGA ENGINEERING $ 242.00 07/07/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALRAIN GAUGE HEATER FOR THE SOUTH STANDPIPE.PUBLIC WORKS/ WATER PRODJEWEL #3516 $ 56.37 07/10/2017 62295 TRAINING & TRAVELBEVERAGES FOR BOTH DAYS OF CMMS TRAINING.PUBLIC WORKS/ WATER PRODE-CONOLIGHT $ 446.21 07/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCLASSROOM LIGHTS.PUBLIC WORKS/ WATER PRODALLIED ELECTRONICS INC $ 173.63 07/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSCADA ELECTRONIC RELAYS.PUBLIC WORKS/ WATER PRODSERVERPARTS $ 479.87 07/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSCADA PLC MODULE.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 195.25 07/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTHERMOSTAT GUARDS, AND REMOTER THERMOSTAT.PUBLIC WORKS/ WATER PRODABLE DISTRIBUTORS $ 218.38 07/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCONTROL BOARD FOR THE CLASSROOM AIR CONDITIONER.PUBLIC WORKS/ WATER PRODSARPINOS PIZZA OF EVAN $ 144.08 07/11/2017 62295 TRAINING & TRAVELLUNCH FOR STAFF ATTENDING CMMS TRAINING-DAY 1.PUBLIC WORKS/ WATER PRODPUMPING SOLUTIONS I $ 145.42 07/11/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVALVE REPAIR KIT.PUBLIC WORKS/ WATER PRODJIMMY JOHNS - 44 - MOT $ 150.98 07/12/2017 62295 TRAINING & TRAVELLUNCH FOR STAFF ATTENDING CMMS TRAINING-DAY 2.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 73.78 07/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPIPE REPAIR CLAMP.PUBLIC WORKS/ WATER PRODREVERE ELECTRIC SUPPLY $ 256.64 07/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSCADA POINT L/O TERMINAL BASE.PUBLIC WORKS/ WATER PRODCAPP USA $ 1,314.26 07/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSOLENOID REBUILD KITS.September 25, 2017Page 22 of 2480 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PRODWW GRAINGER $ 208.89 07/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLIMIT SWITCH VALVE H-70.PUBLIC WORKS/ WATER PRODWWW.NORTHERNSAFETY.COM $ 57.40 07/14/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALBUCKET SLINGS.PUBLIC WORKS/ WATER PRODGALCO INDUSTRIAL ELECT $ 100.55 07/14/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALDOOR LOCK LDP-113.PUBLIC WORKS/ WATER PRODWAUKEGAN STEEL $ 1,484.45 07/14/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL STOCK.PUBLIC WORKS/ WATER PRODWWW.NORTHERNSAFETY.COM $ 28.97 07/14/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREPLACEMENT CASTERS.PUBLIC WORKS/ WATER PRODPATTEN $ 616.38 07/14/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTARTING BATTERIES.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 267.06 07/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALALLUMINUM FOIL AND SHEET.PUBLIC WORKS/ WATER PRODANALYTICAL TECHNOLOGY $ 1,362.11 07/17/2017 65085 MINOR EQUIP & TOOLSCHLORINE MONITOR.PUBLIC WORKS/ WATER PRODABOLOX LLC $ 259.80 07/17/2017 65085 MINOR EQUIP & TOOLSFLANGE JACKS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 77.95 07/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPENCIL SHARPENER.PUBLIC WORKS/ WATER PRODUSA BLUE BOOK $ 417.46 07/17/2017 65075 MEDICAL & LAB SUPPLIESPHENYLARSINE OXIDE, CONDUCTIVITY STD.PUBLIC WORKS/ WATER PRODTFS FISHER SCI ATL $ 201.57 07/17/2017 65075 MEDICAL & LAB SUPPLIESPIPET.PUBLIC WORKS/ WATER PRODSAVINGOLOGY.COM $ 14.72 07/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPOWER SUPPPLY FOR THE WATER PRODUCTION BUREAU CHIEF'S OFFICE HMI DISPLAY.PUBLIC WORKS/ WATER PRODTOOLFETCHLL $ (286.95) 07/17/2017 65085 MINOR EQUIP & TOOLSREFUND FOR CANCELED ORDER.PUBLIC WORKS/ WATER PRODCAPP USA $ 1,314.26 07/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALASCO SOLENOID REPAIR KITS.PUBLIC WORKS/ WATER PRODHAWKINS INC $ 1,317.55 07/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHLORINE EQUIPMENT PARTS.PUBLIC WORKS/ WATER PRODAMAZON.COM AMZN.COM/BI $ 22.70 07/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVALCRO TAPE.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902 $ 23.00 07/19/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS GREASE BRUSHES FOR THE FIRE DEPARTMENT.PUBLIC WORKS/ WATER PRODMSP SEALS, INC $ 148.54 07/19/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALHYDRAULIC SEAL KIT.PUBLIC WORKS/ WATER PRODHD SUPPLY WATERWORKS 4 $ 561.00 07/19/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.PUBLIC WORKS/ WATER PRODTHE WEBSTAURANT STORE $ 31.22 07/19/2017 65075 MEDICAL & LAB SUPPLIESSTAINLESS STEEL PAN.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 36.49 07/21/2017 65040 JANITORIAL SUPPLIESDISHWASHING SOAP.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 52.37 07/21/2017 65040 JANITORIAL SUPPLIESLYSOL CLEANER.PUBLIC WORKS/ WATER PRODWAUKEGAN STEEL $ 610.00 07/21/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL STOCK.PUBLIC WORKS/ WATER PRODNEWARKINONE-US00000109 $ 130.75 07/21/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALPANEL MOUNT LIGHTS.PUBLIC WORKS/ WATER PRODULINE SHIP SUPPLIES $ 80.07 07/21/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHELF BINS.PUBLIC WORKS/ WATER PROD1000BULBS.COM $ 133.09 07/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALLED LIGHT FIXTURE.PUBLIC WORKS/ WATER PRODPLATT ELECTRIC 800 $ 82.26 07/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALMALLEABLE IRON ELECTRICAL BOXES.PUBLIC WORKS/ WATER PRODAMZ ADMIN $ 320.99 07/25/2017 65085 MINOR EQUIP & TOOLSGASOLINE HEDGE TRIMMER.PUBLIC WORKS/ WATER PRODULINE SHIP SUPPLIES $ 43.18 07/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSHELF BINS.PUBLIC WORKS/ WATER PRODHD SUPPLY WATERWORKS 4 $ 415.00 07/25/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALVALVE OPERATOR TOP AND BOTTOM NUTS.PUBLIC WORKS/ WATER PRODMID AMERCIAN WATER $ 768.40 07/26/2017 65515 OTHER IMPROVEMENTS6" PIPE FLANGE PIPE FITTINGS.PUBLIC WORKS/ WATER PRODMUELLER CO LTD. $ 118.89 07/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALACTUATOR REPAIR KIT.PUBLIC WORKS/ WATER PRODANALYTICAL TECHNOLOGY $ 215.09 07/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALCHLORINE DETECTOR SENSOR.PUBLIC WORKS/ WATER PROD4TE ILST FIRE MARSHAL $ 70.00 07/26/2017 62245 OTHER EQ MAINTINSPECTION FEE FOR THE HIGH LIFT AIR COMPRESSOR TANK.PUBLIC WORKS/ WATER PROD4TE ILST FIREMARSLSFEE $ 1.65 07/26/2017 62245 OTHER EQ MAINTSERVICE FEE FOR THE HIGH LIFT AIR COMPRESSOR TANK.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 72.00 07/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALTAPCON SCREWS.PUBLIC WORKS/ WATER PRODSUPERIOR INDUSTRIAL SP $ 171.79 07/26/2017 65040 JANITORIAL SUPPLIESTOWELS AND TOILET PAPER.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 346.81 07/28/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIR PARTS VALVE F-27PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 125.38 07/28/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALREPAIR PARTS VALVE F-27.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 148.73 07/31/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALADHESIVE FOR TRAFFIC DELINEATORS.PUBLIC WORKS/ WATER PRODALLIED ELECTRONICS INC $ 124.39 07/31/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALELECTRICAL TERMINAL BLOCKS.PUBLIC WORKS/ WATER PRODWWW.NEWEGG.COM $ 224.13 07/31/2017 65050 BUILDING MAINTENANCE MATERIALFIRE ALARM ANNUNCIATOR.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 57.72 07/31/2017 65085 MINOR EQUIP & TOOLSHAMMER DRILL BITS.September 25, 2017Page 23 of 2481 of 594 Bank of America Credit Card Statement for the Period ending July 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATECOST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 118.69 07/31/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIALSTAINLESS STEEL SCREWS.JULY TOTAL ALL OTHER $ 214,653.76 September 25, 2017Page 24 of 2482 of 594 For City Council Meeting of September 25, 2017 Item A3.1 Business of the City by Motion, License Plate Recognition Systems For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Administrative Services Director Jill Velan, Parking Manager Subject: Approval of the Single Source Purchase of two (2) Genetec License Plate Recognition Systems Date: September 15, 2017 Recommended Action: Staff recommends approval of the Single Source purchase of two (2) Genetec License Plate Recognition (LPR) systems from Federal Signal Corporation (2645 Federal Signal Drive, University Park, IL 60484) for the Administrative Services Department in the amount of $85,500. Funding Source: Funding will be from the Parking Fund (Account 505.19.7005.65515), with a budget of $3,020,000 and a YTD balance of $412,759.25. Livability Benefits: Innovation & Process: Support local government best practices and processes Summary: In 2012 the City purchased two (2) Genetec LPR systems to allow for faster and safer parking enforcement operations. The LPR system is very beneficial to enforcement officers for wheel tax and two (2) hour time limit enforcement, as well as for the other parking enforcement activities. In 2015 an additional system was added to the Parking Enforcement Fleet. With this purchase the Parking Division will now have 5 of their 10 vehicles outfitted with the LPR technology. The purchase price includes laptops and installation. In order to continue improving efficiencies and prepare for the addition of digital residential and parking lot permits in 2018, it is recommended that two (2) additional Genetec License Plate Recognition (LPR) systems be added. The conversion to digital permits, much like the conversion to stickerless wheel tax will be easier to enforce via LPR and easier for residents to manage. Having the additional LPR systems will allow the enforcement officer to cover more area of the city per shift. Also, the LPR system Memorandum 83 of 594 makes it much safer for officers to enforce two hour time limits as they do not need to physically walk among the cars and traffic to chalk tires. The LPR system “chalks” the tires electronically by comparing license plates at different points in time. The systems will be installed on a recently purchased Ford Escapes that were approved by the City Council in July 2017. The proposed system will be programmed as currently designed for parking enforcement. Attachments: Genetec Proposal 84 of 594 Q U O T E Project Name:Evanston 2-OT Systems Quote Number SSGQ24612 Date 06/30/2017Presented To:Expiration Date 11/22/2017EvanstonRickey Voss, Revenue Parking Division Manager Your Sales Rep2100 Ridge Ave Evanston, IL 60201 USA Mike O'Brien Enterprise Sales Manager Phone (708) 465-0812 FaxPhone847-448-8292 mobrien@fedsig.comEmailrvoss@cityofevanston.org Terms Ship Via FOB NET 30 With Account Approval Ex-Works, University Park, IL Origin Line Qty Part Number Description Unit Price Extended Price MOBILE OVERTIME SOFTWARE/HARDWARE $76,570.00 2 $38,285.001S-AU-K-O2XS-850 AutoVu SharpX OVERTIME Dual base KIT includes main processing unit, hard mount brackets, wiring, Navigator Kit AutoVu Parking Kits - Inventory w/GPS, Tire Cameras, high resolution LPR units and in-vehicle license. $950.00 2 $475.002S-AU-M-OFFLINEM AP-NA MAPPING LICENSE INCLUDING DATA FOR NORTH AMERICA - PER VEHICLE LICENSE $380.00 2 $190.003S-ADV-LPR-M-1Y Genetec Advantage 1 AutoVu mobile system connection to Security Center - 1 Year FSC SERVICES $7,600.00 2 $3,800.004TK-IO-CUSTINS CUSTOM INSTALLATION SERVICES, COMMISSIONING & TRAINING $85,500.00 SubTotal OPTIONAL EXTENDED WARRANTYS $11,115.00 2 $5,557.505S-AU-K-OXX-EWAS- P2 Extended Warranty for AU-K-OXX kit with Advance Replacement coverage - Total warranty coverage of 2 Years when pre-paid at time of system purchase (one year included in the selling price for return and repair, plus update to advanced replacement plan and ONE (1) additional years). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in-vehicle PC. (Optional) $19,760.00 2 $9,880.006S-AU-K-OXX-EWAS- P3 Extended Warranty for AU-K-OXX kit with Advance Replacement coverage - Total warranty coverage of 3 Years when pre-paid at time of system purchase (one year included in the selling price for return and repair, plus update to advanced replacement plan and TWO (2) additional years). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in-vehicle PC. (Optional) FEDERAL SIGNAL CORPORATION ~ Alerting & Notification Systems 2645 Federal Signal Drive, University Park, IL 60484 800.548.7229 (F) 708.534.4874 www.alertnotification.net Total Solutions Technical Support http://www.alertnotification.net/page/technical-support Page 1 of 785 of 594 Line Qty Part Number Description Unit Price Extended Price $27,797.00 2 $13,898.507S-AU-K-OXX-EWAS- P4 Extended Warranty for AU-K-OXX kit with Advance Replacement coverage - Total warranty coverage of 4 Years when pre-paid at time of system purchase (one year included in the selling price for return and repair, plus update to advanced replacement plan and THREE (3) additional years). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in-vehicle PC. (Optional) $34,580.00 2 $17,290.008S-AU-K-OXX-EWAS- P5 Extended Warranty for AU-K-OXX kit with Advance Replacement coverage - Total warranty coverage of 5 Years when pre-paid at time of system purchase (one year included in the selling price for return and repair, plus update to advanced replacement plan and four (4) additional years). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in-vehicle PC. (Optional) ABOVE IS FOR ADVANCED REPLACEMENT ON HARDWARE EQUIPMENT $9,063.00 2 $4,531.509S-AU-K-OXX-EWRR- P2 Extended Warranty for AU-K-OXX kit with Return and Repair coverage - Total warranty coverage of 2 Years when pre- paid at time of system purchase (one year included in the selling price and one (1) additional year). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in-vehicle PC (Optional) $16,112.00 2 $8,056.0010S-AU-K-OXX-EWRR- P3 Extended Warranty for AU-K-OXX kit with Return and Repair coverage - Total warranty coverage of 3 Years when pre- paid at time of system purchase (one year included in the selling price and TWO (2) additional year). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in vehicle PC (Optional) $22,667.00 2 $11,333.5011S-AU-K-OXX-EWRR- P4 Extended Warranty for AU-K-OXX kit with Return and Repair coverage - Total warranty coverage of 4 Years when pre- paid at time of system purchase (one year included in the selling price and three (3) additional years). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in-vehicle PC (Optional) $28,196.00 2 $14,098.0012S-AU-K-OXX-EWRR- P5 Extended Warranty for AU-K-OXX kit with Return and Repair coverage - Total warranty coverage of 5 Years when prepaid at time of system purchase (one year included in the selling price and four (4) additional years). This includes coverage of AutoVu vehicle hardware, Patroller software upgrades and Bing license renewal. Does not cover in-vehicle PC. (Optional) ABOVE IS FOR RETURN AND REPAIR ON HARDWARE EQUIPMENT FEDERAL SIGNAL CORPORATION ~ Alerting & Notification Systems 2645 Federal Signal Drive, University Park, IL 60484 800.548.7229 (F) 708.534.4874 www.alertnotification.net Total Solutions Technical Support http://www.alertnotification.net/page/technical-support Page 2 of 786 of 594 Line Qty Part Number Description Unit Price Extended Price SubTotal $85,500.00 Tax Total $85,500.00 Quote Approved by: $0.00Recurring Totals $0.00 Prices are firm until expiration date above unless shown otherwise. Upon acceptance, prices are firm for 6 months. This quotation is expressly subject to acceptance by Buyer of all Terms stated in the attached Terms document, and any exception to or modification of such Terms shall not be binding on Seller unless expressly accepted in writing by an authorized agent or Officer of Seller. Any order submitted to Seller on the basis set forth above, in whole or in part, shall constitute an acceptance by Buyer of the Terms. Any such order shall be subject to acceptance by Seller in its discretion. If the total price for the items set forth above exceeds $50,000 then this quotation IS ONLY VALID if countersigned below by a Regional Manager of the Safety & Security Systems Group, Federal Signal Corporation. Installation is not included unless specifically quoted as a line item above. Adverse Site Conditions, including rock, caving soil conditions, contaminated soil and poor site access availability, and other circumstances which result in more than 2 hours to install a pole, will result in a $385.00 per hour fee, plus equipment. Trenching is additional. Power Clause, bringing power to the equipment is the responsibility of the purchaser. Permit Clause, any special permits, licenses or fees will be additional. See attached Terms sheet. Please make all payments payable to: FEDERAL SIGNAL CORPORATION - ALERTING & NOTIFICATION SYSTEMS Quote Number SSGQ24612 Approved by:Date: FEDERAL SIGNAL CORPORATION ~ Alerting & Notification Systems 2645 Federal Signal Drive, University Park, IL 60484 800.548.7229 (F) 708.534.4874 www.alertnotification.net Total Solutions Technical Support http://www.alertnotification.net/page/technical-support Page 3 of 787 of 594 Revised September 2016 TERMS AND CONDITIONS OF SALE (Goods and Services) Effective 3-17-2017 1. DEFINITIONS. In these Terms and Conditions of Sale, "Seller" means Federal Signal Corporation, including any division or subsidiary of Federal Signal Corporation; "Buyer" means the person or entity that placed the order or on whose behalf the order is placed; "Goods" means the goods identified in Seller's acknowledgement of Buyer's order; “Services” means the services identified in Seller's acknowledgment of Buyer's order; "Contract" means the written agreement (which shall include these Terms and Conditions) between Buyer and Seller for the supply of the Goods and/or provision of Services; and "Contract Price" means the price payable to Seller by Buyer for the Goods and/or Services. 2. ORDERS; CONTRACT. All orders must be in writing. Buyer understands and agrees that any order, upon Acceptance by Seller, shall be subject to these Terms and Conditions of Sale. Seller objects to and shall not be bound by any additional or different terms, whether printed or otherwise, in Buyer’s order or in any other communication from Buyer to Seller, or any trade usage or course of dealing between Buyer and Seller, unless expressly agreed to in writing by Seller in Seller’s acknowledgement of Buyer’s order. If the details of the Goods or Services described in Seller's quotation differ from those set out in Seller's acknowledgment, the latter shall apply. Seller reserves the right to make minor modifications and/or improvements to the Goods before delivery provided that the performance of the Goods is not adversely affected and that neither the Contract Price nor the delivery date is affected. 3. EFFECTIVE DATE; CANCELLATION. The Contract shall become effective only upon the date of acceptance of Buyer's order by Seller's written acknowledgement or upon Seller's commencement of performance, whichever is first (“Acceptance”). Buyer may not cancel or change an order after Acceptance by Seller without the written consent of Seller. Notwithstanding the forgoing, Seller may, in its sole discretion, agree to a written request from Buyer for cancellation of an open order under the following conditions: Buyer shall be subject to cancellation charges equal to the greater of (i) 110% of the cost of work completed and/or custom materials purchased at the time the request is delivered, or (ii) a percentage of the canceled portion of the Contract calculated as follows: 10% - if cancelled more than 2 weeks from the Effective Date; 20% - if cancelled more than 4 weeks from the Effective Date; 40% - if cancelled more than 6 weeks from the Effective Date; 80% - if cancelled more than 8 weeks from the Effective Date. 4. PRICE AND PAYMENT TERMS. Unless previously withdrawn, Seller's quotation is open for acceptance within the period stated therein or, when no period is so stated, within thirty days after its date of issuance to Buyer. Prices are subject to increase by Seller based on Seller’s prices in effect at the time of shipment in all instances where the specified shipment date is more than 30 days from the date of the order from Buyer. Unless otherwise specified in the Contract or Seller’s applicable price list, prices are FOB Seller’s point of shipment, and the terms of payment are NET 30 days from the date of invoice. Amounts not paid when due shall bear interest for each day after the due date calculated at the annual rate of 18% or the highest rate permitted by law, whichever is less. Freight, packing and handling will be charged at Seller’s standard rates, which are available upon request by Buyer. If the Contract is for more than one unit of Goods, the Goods may be shipped in a single lot or in several lots at the discretion of Seller. In such event, each such shipment shall be paid separately and Buyer shall be responsible for all transportation charges. Seller may require full or partial payment or payment guarantee in advance of shipment whenever, in its opinion, the financial condition of Buyer so warrants. Payment by credit card may be subject to a service charge. 5. TITLE; RISK OF LOSS. Title to, ownership of, and risk of loss or damage to the Goods shall pass to the Buyer, and Buyer shall be responsible for insurance of the Goods, upon delivery of the Goods to the carrier. Alternatively, if it is expressly stated in the Contract that Seller is to procure insurance for the Goods after delivery to the carrier, such insurance will be charged at the carrier’s standard rates. "FOB" and any other delivery term used in the Contract shall be defined in accordance with the latest version of Incoterms. Buyer shall have sole responsibility for processing and collection of any claim of loss against the carrier. 6. TAXES. Prices do not include taxes. Buyer shall pay Seller, in addition to the price of the goods, any applicable excise, sales, use or other tax (however designated) imposed upon the sale, production, delivery or use of the Goods or Services ordered to the extent required or not forbidden by law to be collected by Seller from Buyer, whether or not so collected at the time of the sale, unless valid exemption certificates acceptable to the taxing authorities are furnished to Seller before the date of invoice. 7. DELIVERY; FORCE MAJEURE. Unless otherwise stated in Seller's quotation, all periods stated for delivery or completion run from the Effective Date and are to be treated as estimates only and are not guaranteed. If Seller is delayed in or prevented from performing any of its obligations under the Contract due to the acts or omissions of Buyer or its agents, the delivery/completion period and the Contract Price shall both be adjusted as necessary. If delivery is delayed due to any act or omission of Buyer, or if having been notified that the Goods are ready for shipment, Buyer fails to take delivery or provide adequate shipping instructions, Seller shall be entitled to place the Goods into storage at Buyer's expense. Upon placing the Goods into storage, delivery shall be deemed to be complete, risk in the Goods shall pass to Buyer and Buyer shall pay Seller accordingly. The Contract (other than Buyer's obligation to pay all sums due to Seller in accordance with the Contract) shall be suspended, without liability, in the event and to the extent that its performance is prevented or delayed due to any circumstance beyond the reasonable control of the party affected, including but not limited to: Act of God, war, armed conflict or terrorist attack, riot, fire, explosion, accident, flood, sabotage; governmental decisions or actions (including but not limited to prohibition of exports or re-exports or the failure to grant or the revocation of applicable export licenses), or labor trouble, strike, lockout or injunction. Seller shall have no obligation to deliver any hardware, software, services or technology unless and until it has received any necessary licenses or authorizations or has qualified for general licenses or license exceptions under applicable import, export control and sanctions laws, regulations, orders and requirements, as they may be amended from time to time (including without limitation those of the United States, the European Union and the jurisdiction in which Seller is established or from which the items are supplied). If for any reason any such licenses, authorizations or approvals are denied or revoked, or if there is a change in any such applicable laws, regulations, orders or requirements that would prohibit Seller from fulfilling the Contract, or would in the reasonable judgment of Seller otherwise expose Seller to a risk of liability under applicable laws, regulations, orders or requirements, Seller shall be relieved without liability of all obligations under the Contract. If either party is delayed or prevented from performance of its obligations by reason of this clause for more than 180 consecutive calendar days, either party may terminate the then unperformed portion of the Contract by notice in writing given to the other party, without liability provided that Buyer shall be obliged to pay the reasonable cost and expense of any work in progress and to pay for all Goods delivered and Services performed as at the date of termination. Seller may deliver by installments, and each Page 4 of 788 of 594 2 delivery shall constitute a separate Contract. Failure by Seller to deliver any one or more of the installments in accordance with their terms shall not entitle Buyer to terminate the whole Contract or treat it as repudiated. 8. INSPECTION. Buyer shall inspect the goods immediately upon the receipt thereof. All claims for shortfalls in quantity or for incorrect delivery or for any alleged defect in Seller’s performance under this Contract, capable of discovery upon reasonable inspection, must be fully set forth in writing and received by Seller within five days of Buyer’s receipt of the Goods. Failure to make any such claim within said period shall constitute a waiver of such claim and an irrevocable acceptance of the Goods by Buyer. 9. DEDUCTIONS AND RETURNS. Buyer must contact the factory before returning any merchandise. Goods in new, unused and undamaged condition that are resalable as new products without modification or repackaging may be returned to Seller for credit only upon the Seller’s prior written consent (such consent to be in the sole discretion of Seller) and upon terms specified by Seller, including prevailing restocking, freight, and handling charges. A Return Material Authorization (RMA) must be obtained before returning merchandise for credit. All returns are subject to inspection of merchandise and any defects in the units will be charged back to the Buyer at the cost of parts and labor. Credit deductions will not be honored unless covered by an RMA. Buyer assumes all risk of loss for such returned goods until actual receipt thereof by Seller. Agents of Seller are not authorized to accept returned goods or to grant allowances or adjustments with respect to Buyer’s account. 10. LIMITED WARRANTY. NOTICE: IF ANY GOODS, INCLUDING ANY COMPONENT PART OF ANY GOODS, OR SERVICES SOLD BY SELLER ARE ACCOMPANIED BY A SEPARATE MANUFACTURER’S WARRANTY COVERING SUCH GOODS OR SERVICES, THE TERMS OF SUCH WARRANTY, INCLUDING ALL LIMITATIONS OF SUCH WARRANTY, SHALL GOVERN THOSE GOODS OR SERVICES, AND ANY WARRANTY OF SELLER OTHERWISE APPLICABLE TO SUCH GOODS OR SERVICES SHALL NOT APPLY. A. Goods. Subject to the forgoing, Seller’s limited warranty for any new Goods which are the subject of any Seller’s acknowledgement of Buyer’s order may be found at www.fedsig.com/ssg-warranty or may be obtained by writing to Federal Signal Corporation, 2645 Federal Signal Drive, University Park, IL 60484; by email to info@federalsignal.com; or by calling 708/534-3400. B. Services Seller warrants that Services provided by Seller will be performed with all reasonable skill, care and diligence and in accordance with standard industry practice. Seller will correct defects in Services provided by Seller and reported to Seller within ninety days after completion of such Services. Services corrected in accordance with this Section shall be subject to the foregoing warranty for an additional ninety days from the date of completion of correction of such Services. 11. REMEDIES AND LIMITATIONS OF LIABILITY. The remedies contained the preceding paragraph constitute the sole recourse against Seller for breach of any of Seller’s obligations under the Contract, whether of warranty or otherwise. IN NO EVENT SHALL SELLER BE LIABLE FOR CONSEQUENTIAL DAMAGES NOR SHALL SELLER’S LIABILITY ON ANY CLAIM FOR ANY DIRECT, INCIDENTAL, CONSEQUENTIAL OR SPECIAL DAMAGES ARISING OUT OF OR CONNECTED WITH THE CONTRACT OR THE MANUFACTURE, SALE, DELIVERY OR USE OF THE GOODS OR SERVICES EXCEED THE PURCHASE PRICE OF THE GOODS OR SERVICES. The term "consequential damages" shall include, but not be limited to, loss of anticipated profits, business interruption, loss of use, revenue, reputation and data, costs incurred, including without limitation, for capital, fuel, power and loss or damage to property or equipment. It is expressly understood that any technical advice furnished by Seller with respect to the use of the Goods is given without charge, and Seller assumes no obligation or liability for the advice given, or results obtained, all such advice being given and accepted at Buyer's risk 12. LIMITED INDEMNITY AGAINST INFRINGEMENT. Seller shall, at its own expense, defend any litigation resulting from sale of the Goods to the extent that such litigation alleges that the Goods or any part thereof infringes any United States patent, copyright, or trademark, provided that such claim does not arise from the use of the Goods in combination with equipment or devices not made by Seller or from modification of the Goods, and further provided that Buyer notifies Seller immediately upon its obtaining notice of such impending claim and cooperates fully with Seller in preparing a defense. If Buyer provides to Seller the authority, assistance, and information Seller needs to defend or settle such claim, Seller shall pay any final award of damages in such suit and any expense Buyer incurs at Seller's written request, but Seller shall not be liable for a settlement made without its prior written consent. If the Goods are held to be infringing and the use thereof is enjoined, Seller shall, at its option, either (i) procure for the Buyer the right to use the Goods, (ii) replace the Goods with others which do not constitute infringement, or (iii) remove the infringing Goods and refund the payment(s) made therefor by Buyer. The foregoing states the Buyer's sole remedy for, and Seller's entire liability and responsibility for, infringement of any patent, trademark, or copyright relating to the Goods provided hereunder. THIS LIMITED INDEMNITY IS IN LIEU OF ANY OTHER STATUTORY OR IMPLIED WARRANTY AGAINST INFRINGEMENT. 13. INTELLECTUAL PROPERTY RIGHTS. All drawings, data, designs, tooling, equipment, procedures, engineering changes, inventions, trade secrets, copyrights , mask works, source code, object code, patents, patent applications, know-how, computer and/or product software and all parts thereof, trademarks and all other information, technical or otherwise which was developed, made or supplied by or for Seller in the production of any Goods or Services sold hereunder will be and remain the sole property of Seller (or its licensors, if any). Buyer agrees not to reverse engineer any Goods purchased hereunder. 14. EXPORT REGULATIONS. Buyer agrees to comply fully with all laws and regulations concerning the export of Goods from the United States. 15. INSTALLATION. In those circumstances where Seller has agreed to install Goods for Buyer, the following provisions shall control: A. Responsibility. Installation shall be by Buyer unless otherwise specifically agreed to in writing by Seller. B. Receiving Product and Staging Location. Buyer is responsible to receive, store and protect all Goods intended for installation purposes, including, but not exclusively, siren equipment, poles, batteries, and installation materials. Materials received in cardboard containers must be protected from all forms of precipitation. Additionally, Buyer is to provide a staging area of an appropriate size for installation contractors to work from and to store equipment overnight. C. Installation Methods & Materials. Installation is based on methods and specifications intended to meet applicable safety and installation codes and regulations. Design changes required by Buyer may result in additional charges. Page 5 of 789 of 594 3 D. Radio Frequency Interference. Seller is not responsible for RF transmission and reception affected by system interference beyond its control. E. Installation Site Approval. Buyer must provide signed documentation to Seller, such as the "WARNING SITE SURVEY FORM" or a document with the equivalent information, that Seller is authorized to commence installation at the site designated by Buyer before Seller will commence installation. Once installation has started at an approved site, Buyer is responsible for all additional costs incurred by Seller for redeployment of resources if the work is stopped by Buyer or its agents, property owners, or as the result of any governmental authority or court order, or if it is determined that installation is not possible at the intended location, or the site is changed for any reason by the Buyer. F. AC Power Hookup. Buyer is responsible to coordinate and pay for all costs to bring proper AC power to the electrical service disconnect installed adjacent to the controller cabinet, unless these services are quoted by Seller. G. Permits & Easements. Seller will obtain and pay for electrical and right-of-way work permits as necessary for installations. Buyer is responsible for obtaining and payment of all other required easements, permits, or other fees required for installation, unless specifically quoted. H. Soil Conditions Clause. In the event of poor site conditions including, but not limited to rock, cave-ins, high water levels, or inability of soil to provide stable installation to meet specifications, Seller will direct installation contractors to attempt pole installation for a maximum of 2 hours. Buyer approval will be sought when pole installation exceeds 2 hours and abandoned if Seller cannot obtain approval in a timely manner. I. Contaminated Sites. Seller is not responsible for cleanup and restoration of any installation sites or installer equipment where contaminated soil is encountered. Seller will not knowingly approve installation at any site containing contaminates. Buyer must inform Seller when known or suspected soil contaminates exist at any intended installation site. J. Site Cleanup. Basic installation site cleanup includes installation debris removal, general site cleanup, and general leveling of affected soil within 30' of the pole. Additional site restoration quotes are available. K. Waste Disposal. Buyer is responsible for providing disposal of all packing materials including shipping skids and containers. L. Work Hours. All installation quotes are based on the ability to work outdoors during daylight hours and indoors from 7 AM to 7 PM Monday through Saturday. Work restrictions or limitations imposed by Buyer or its agents may result in additional charges being assessed to Buyer for services. M. Project Reporting. Installation & Service Progress Reports will be provided on a regular basis, normally every week during active installation, unless pre-arranged otherwise by mutual agreement. N. Safety Requirements & Compliance. Seller requires that all subcontractors and their employees follow applicable laws and regulations pertaining to all work performed, equipment utilized and personal protective gear common to electrical and construction site work performed in the installation of Seller equipment. Additional safety compliance requirements by Buyer may result in additional charges assessed to Buyer for the time and expenses required to comply with the additional requirements. 16. ASSIGNMENT AND SUBCONTRACTING. Seller may assign its rights and obligations by giving Buyer written notice thereof but without being obligated to obtain Buyer's consent prior thereto. In the event of an assignment, Seller shall be discharged of any liability pursuant to those purchase orders which have been assigned or delegated. Customer may not assign its rights nor delegate its obligations under any or all of its purchase orders unless Seller’s written consent is obtained prior thereto and any such assignment or delegation without such consent shall be void. 17. DEFAULT, INSOLVENCY AND CANCELLATION. Seller shall be entitled, without prejudice to any other rights it may have, to cancel the Contract immediately, in whole or in part, by notice in writing to Buyer, if (a) Buyer is in default of any of its obligations under the Contract and fails, within 20 (twenty) days of the date of Seller's notification in writing of the existence of the default, either to rectify such default if it is reasonably capable of being rectified within such period or, if the default is not reasonably capable of being rectified within such period, to take and diligently continue action to remedy the default or (b) on the occurrence of an Insolvency Event in relation to Buyer. "Insolvency Event" in relation to Buyer means any of the following: (i) a meeting of creditors of Buyer being held or an arrangement or composition with or for the benefit of its creditors being proposed by or in relation to Buyer; (ii) a receiver, administrator or similar person taking possession of or being appointed over or any distress, execution or other process being levied or enforced (and not being discharged within seven days) on the whole or a material part of the assets of Buyer; (iii) Buyer ceasing to carry on business or being unable to pay its debts; (iv) Buyer or its equity holders or the holder of a qualifying floating charge giving notice of their intention to appoint, or making an application to the court for the appointment of, an administrator; (v) a petition being presented (and not being discharged within 30 days) or a resolution being passed or an order being made for the administration or the winding-up, bankruptcy or dissolution of Buyer; or (vi) the happening in relation to Buyer of an event analogous to any of the above in any jurisdiction in which it is incorporated or resident or in which it carries on business or has assets. Seller shall be entitled to recover from Buyer or Buyer's representative all costs and damages incurred by Seller as a result of such default or cancellation, including all costs of collection and a reasonable allowance for overheads and profit (including but not limited to loss of prospective profits and overheads). 18. SEVERABILITY. If any term, clause or provision contained in the sales contract is declared or held invalid by a court of competent jurisdiction, such declaration or holding shall not affect the validity of any other term, clause or provision herein contained. 19. NO WAIVER. No waiver by either party with respect to any breach or default or of any right or remedy and no course of dealing or performance, shall be deemed to constitute a continuing waiver of any other breach or default or of any other right or remedy, unless such waiver be expressed in writing and signed by the party to be bound. 20. NOTICES. All notices and claims in connection with the Contract must be in writing. 21. INTEGRATION. These terms and conditions supersede all other communications, negotiations and prior oral or written statements regarding the subject matter of these terms and conditions. Page 6 of 790 of 594 4 22. GOVERNING LAW AND LIMITATIONS. The formation and performance of the sales contract shall be governed by the laws of the State of Illinois. Venue for any proceeding initiated as the result of any dispute between the parties that arises under this Agreement shall be either the state or federal courts in Cook or DuPage County, Illinois. Whenever a term defined by the Uniform Commercial Code as adopted in Illinois is used in these standard terms, the definition contained in said Uniform Commercial Code is to control. Any action by the Buyer for breach of the sales contract or any covenant or warranty contained herein must be commenced within one year after the cause of action accrued. 23. U.N. CONVENTION. Pursuant to Article 6 of the United Nations Convention on Contracts for the International Sale of Goods (the "UN Convention"), the Parties agree that the UN Convention shall not apply to this Agreement. Page 7 of 791 of 594 For City Council Meeting of September 25, 2017 Item A3.2 Business of the City by Motion: Police Body Worn Camera Integration System For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Richard Eddington, Chief of Police Jay Parrott, Deputy Chief of Police Subject: Axon Police Body Worn Camera Integration System Date: September 25, 2017 Recommended Action: Staff recommends the City Council authorize the City Manager to execute a five-year contract for an integrated police body worn, in-car and investigative interview room camera system and conductive electric weapons (CEW) with Axon Enterprise, Inc. formerly known as Taser International (17800 N. 8th Street, Scottsdale, AZ.85255). The total cost of the five-year contract after grant reimbursement will be $1,145,973.26. Funding Source: Funding for this program will be provided from the Capital Improvement Fund - Project Number 117002 (Account 415.40.4116.65515) with a budgeted amount of $525,000, for 2017, 2018, and a portion of 2019. The total amount is allocated as follows: $325,000 from 2015 G.O. Bonds (carryover) and $200,000 from 2016 G.O. Bonds (carryover). For the remainder of 2019, 2020, and 2021, the annual cost will be paid through Police Department funding in account 100.22.2210.62509. The total cost of the five-year contract will be $1,250,431.01. After an anticipated reimbursement of $104,457.75 through the Bureau of Justice Assistance grant in 2017, the actual expense to the City of the multi-year contract will be $1,145,973.26. In 2017, the total amount billed will be $190,791.29, less reimbursement of $104,457.75 through the Bureau of Justice Assistance grant for an actual cost of $86,333.54. In 2018, the total amount billed will be $332,870.28. For 2019, 2020, and 2021, the annual amount billed will be $242,256.48. Included in this contract are discounts and free products and services valued at $330,573.52 including an integrated interview room audio and video recording system. All equipment will become City of Evanston Property to enable the use of General Obligation Bond Funding, and this will be clearly stated in the contract between the City and Axon Enterprise, Inc. The total value of equipment being installed is $463,985 and with installation costs this amount will exceed the Memorandum 92 of 594 previous bond proceeds amount of $525,000. Pricing is through an existing contract, #151089, by the National Intergovernmental Purchasing Alliance, Tucson, AZ. Livability Benefits: Health & Safety: Prevent and reduce violence Background: In 2016 the Evanston Police Department was awarded a federal grant through the Department of Justice’s Bureau of Justice Assistance in partnership with Northwestern University Police. The grant awarded a budget of 120 body-worn cameras for the Evanston Police Department. The City Manager made a commitment to the Human Services Committee to have a trial phase conducted by field personnel and back-end users. The Information Technology Division examined the storage options of the Axon system and determined that it had a robust capability to meet the needs of implementing a complement of 120 body-worn cameras. The system allows for further expansion in the future with unlimited storage and minimal involvement from the information technology staff. The system provides the extensive storage needed to comply with the Illinois Body Worn Camera (BWC) Act effective January 1, 2016 that mandated storage periods, purging requirements, and extensive battery life. The system has the capability for personnel to share videos without the need for burning discs or using storage drives, and also an extensive ability to bundle videos for collaboration with prosecutors. The Cook County State’s Attorney’s Office is also an approved partner in utilizing the Axon technology. On June 2, 2017 the Police Department began a trial with Axon Enterprises, Inc. The Axon system, during the trial period of approximately three months, involving nine officers and two sergeants, generated approximately 3,000 videos and consumed almost one terabyte of storage. The officer feedback was that the system is easy to use, user-friendly and allowed for the ease of compliance with the requirements for court. The system also allowed for immediate access for video review if needed. During the BWC trial, an officer was exonerated from an allegation and allowed for the approval of felony charges by the Cook County State’s Attorney’s Office that would otherwise have not been possible. The use of police body-worn cameras is becoming a best practice to reduce police complaints by citizens, accurately document the interaction with the police and increase accountability to the public. The BWC trial was expanded to include in-car camera integration from Axon fleet cameras that allowed for additional recording of officer activity in the police vehicle. This was necessary due to a decade-old in-car system that was failing and did not have effective storage options or integration and consumed numerous man-hours to maintain. The integration of the Axon fleet system with body cameras ensures no loss or misplacement of videos and the ability to activate cameras when an officer uses their emergency equipment in the vehicle or deploys a conductive electric weapon. The 93 of 594 benefits of the integrated system allow for even greater accountability for field personnel than solely in-car system or BWC system. It is recommended that the Council approve the integrated purchase from Axon under the cooperative purchasing agreement from the National Intergovernmental Purchasing Agency that the City of Evanston has previously used for cooperative purchasing. Cooperative purchasing is used in an ongoing effort to maximize cost and staff resources. Many government agencies share contracting efforts through cooperative purchasing and this practice is allowable under Illinois law for municipalities. This procurement approach increases pricing competitiveness and lowers operating costs through volume purchasing. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising staff reports, awarding, protest and administration of the contract. It is often more cost effective to eliminate the time spent and expense on these administrative processes and to purchase items and services through a cooperative purchasing agreements to complement its own contracting initiatives. Cooperative purchasing leverages internal and external resources to maximize cost savings opportunities for the City. The recommended cooperative purchase has been approved by the Bureau of Justice Assistance, Office of Justice Programs State Policy Advisor. Attachments: Contract Proposal from Axon Enterprise, Inc. National IPA Contract #151089 is available with supporting documentation and 2017 pricing at: http://www.nationalipa.org/Vendors/Pages/TASER.aspx 94 of 594 Axon Enterprise, Inc. Protect Life. 17800 N 85th St. Scottsdale, Arizona 85255 United States Phone: (800) 978-2737 Fax: Jay Parrott (847) 866-5054 (847) 8669686 jparrott@cityofevanston.org Quotation Quote: Q-110100-8 Date: 9/14/2017 3:00 PM Quote Expiration: 9/30/2017 Contract Start Date*: 10/1/2017 Contract Term: 5 years AX Account Number: 157469 Bill To: Evanston Police Dept. - IL 1454 ELMWOOD AVE. Evanston, IL 60201 US Ship To: Jay Parrott Evanston Police Dept. - IL 1454 ELMWOOD AVE. Evanston, IL 60201 US SALESPERSON PHONE EMAIL DELIVERY METHOD PAYMENT METHOD Stefan Schurman sschurman@axon.com Fedex - Ground Net 30 *Note this will vary based on the shipment date of the product. Axon Fleet Pre-Order Thank you for your interest in Axon! This pre-order is a commitment to purchase Axon Fleet. Axon Fleet will be available for delivery sometime in 2017. You will be notified if there are any delays. Axon reserves the right to make product changes without notice. Axon Fleet System Compatibility Additional costs may be incurred by the customer related to installing or optimizing their wireless infrastructure in order to achieve the desired wireless download speeds, access point coverage, bandwidth or network stability. These costs are solely the responsibility of the customer. Payment 1 - Body Cameras with Officer Safety Plan Due Net 30 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 120 74001 AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 2, BLK USD 399.00 USD 47,880.00 USD 47,880.00 USD 0.00 120 74021 MAGNET MOUNT, THICK OUTERWEAR, AXON RAPIDLOCK USD 0.00 USD 0.00 USD 0.00 USD 0.00 120 11553 SYNC CABLE, USB A TO 2.5MM USD 0.00 USD 0.00 USD 0.00 USD 0.00 120 11508 MOLLE MOUNT, DOUBLE, AXON RAPIDLOCK USD 0.00 USD 0.00 USD 0.00 USD 0.00 20 74008 AXON DOCK, 6 BAY + CORE, AXON BODY 2 USD 1,495.00 USD 29,900.00 USD 29,900.00 USD 0.00 22 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK USD 35.00 USD 770.00 USD 770.00 USD 0.00 Page 1 of 8 95 of 594 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 120 80075 OSP BWC & CEW BUNDLE: YEAR 1 PAYMENT USD 1,188.00 USD 142,560.00 USD 0.00 USD 142,560.00 4,800 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 6 80022 PRO EVIDENCE.COM LICENSE: YEAR 1 PAYMENT USD 468.00 USD 2,808.00 USD 0.00 USD 2,808.00 180 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 126 80052 CAD/RMS SERVICE ADD-ON: YEAR 1 PAYMENT USD 180.00 USD 22,680.00 USD 16,630.74 USD 6,049.26 10 11528 FLEX 2 CAMERA, (ONLINE)USD 449.00 USD 4,490.00 USD 4,490.00 USD 0.00 10 11532 FLEX 2 CONTROLLER USD 150.00 USD 1,500.00 USD 1,500.00 USD 0.00 10 11509 BELT CLIP, RAPIDLOCK USD 0.00 USD 0.00 USD 0.00 USD 0.00 10 11534 USB SYNC CABLE, FLEX 2 USD 0.00 USD 0.00 USD 0.00 USD 0.00 10 11548 UNIVERSAL HELMET MOUNT, FLEX 2 USD 0.00 USD 0.00 USD 0.00 USD 0.00 10 11544 OAKLEY FLAK JACKET KIT, FLEX 2 USD 149.00 USD 1,490.00 USD 0.00 USD 1,490.00 10 80106 5 YEAR TASER ASSURANCE PLAN AXON FLEX 2 CAMERA USD 0.00 USD 0.00 USD 0.00 USD 0.00 10 80115 5 YEAR TASER ASSURANCE PLAN AXON FLEX 2 CONTROLLER USD 0.00 USD 0.00 USD 0.00 USD 0.00 10 85054 TASER ASSURANCE PLAN AXON FLEX ANNUAL PAYMENT USD 276.00 USD 2,760.00 USD 0.00 USD 2,760.00 2 11537 DOCK, FLEX 2, 6-BAY + CORE USD 1,495.00 USD 2,990.00 USD 0.00 USD 2,990.00 2 80110 5 YEAR TASER ASSURANCE PLAN AXON SIX BAY + HUB DOCK FLEX2 USD 0.00 USD 0.00 USD 0.00 USD 0.00 2 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 432.00 USD 69.12 USD 362.88 120 73031 VIEWER, IOS USD 199.00 USD 23,880.00 USD 23,880.00 USD 0.00 1 85055 AXON FULL SERVICE USD 15,000.00 USD 15,000.00 USD 0.00 USD 15,000.00 Payment 1 - Body Cameras with Officer Safety Plan Total Before Discounts:USD 299,140.00 Payment 1 - Body Cameras with Officer Safety Plan Discount:USD 125,119.86 Payment 1 - Body Cameras with Officer Safety Plan Net Amount Due:USD 174,020.14 Payment 1 Weapons and Accessories Due Net 30 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 100 22003 HANDLE, YELLOW, CLASS III, X2 USD 0.00 USD 0.00 USD 0.00 USD 0.00 100 22014 WARRANTY, 4 YEAR, X2 USD 0.00 USD 0.00 USD 0.00 USD 0.00 100 70116 PPM, SIGNAL USD 0.00 USD 0.00 USD 0.00 USD 0.00 70 22501 HOLSTER, BLACKHAWK, RIGHT, X2, 44HT01BK-R-B USD 0.00 USD 0.00 USD 0.00 USD 0.00 30 22504 HOLSTER, BLACKHAWK, LEFT, X2, 44HT01BK-L-B USD 0.00 USD 0.00 USD 0.00 USD 0.00 20 88130 UCP STANDARD - YEAR 1 PAYMENT USD 119.88 USD 2,397.60 USD 0.00 USD 2,397.60 20 44205 Cartridge - Simulation USD 0.00 USD 0.00 USD 0.00 USD 0.00 80 44203 CARTRIDGE - 25' HYBRID USD 0.00 USD 0.00 USD 0.00 USD 0.00 Page 2 of 8 96 of 594 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 100 88135 UCP SMART - YEAR 1 PAYMENT USD 119.88 USD 11,988.00 USD 0.00 USD 11,988.00 100 22157 CARTRIDGE, PERFORMANCE, SMART, TRAINING, 25' USD 0.00 USD 0.00 USD 0.00 USD 0.00 400 22151 CARTRIDGE, PERFORMANCE, SMART, 25' USD 0.00 USD 0.00 USD 0.00 USD 0.00 40 70116 PPM, SIGNAL USD 89.99 USD 3,599.60 USD 3,599.60 USD 0.00 20 22155 CARTRIDGE, PERFORMANCE, SMART, INERT SIM, 25' USD 46.07 USD 921.40 USD 0.00 USD 921.40 10 22155 CARTRIDGE, PERFORMANCE, SMART, INERT SIM, 25' USD 46.07 USD 460.70 USD 460.70 USD 0.00 1 44550 SUIT, SIM, MODEL II USD 606.85 USD 606.85 USD 0.00 USD 606.85 6 80004 TARGET, CONDUCTIVE, 2 PART, TOP AND BOTTOM USD 28.55 USD 171.30 USD 171.30 USD 0.00 Payment 1 Weapons and Accessories Total Before Discounts:USD 20,145.45 Payment 1 Weapons and Accessories Discount:USD 4,231.60 Payment 1 Weapons and Accessories Net Amount Due:USD 15,913.85 Payment 1 Fleet Due Net 30 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 90 74003 CAMERA SYSTEM, AXON FLEET USD 399.00 USD 35,910.00 USD 35,910.00 USD 0.00 90 74025 MOUNT ASSEMBLY, AXON FLEET USD 0.00 USD 0.00 USD 0.00 USD 0.00 45 70112 AXON SIGNAL UNIT USD 0.00 USD 0.00 USD 0.00 USD 0.00 90 74024 BATTERY SYSTEM, AXON FLEET USD 0.00 USD 0.00 USD 0.00 USD 0.00 45 11605 CRADLEPOINT ROUTER - IBR900LP6 USD 660.00 USD 29,700.00 USD 29,700.00 USD 0.00 45 11511 Cradlepoint - 5 in 1 Cellular, WiFi, GPS Antenna (Black, Bol USD 220.00 USD 9,900.00 USD 9,900.00 USD 0.00 45 11521 Cradlepoint - Enterprise Cloud Manager + CradleCare, 5 yr USD 350.00 USD 15,750.00 USD 15,750.00 USD 0.00 45 74027 Axon Fleet Dongle USD 0.00 USD 0.00 USD 0.00 USD 0.00 45 85731 FLEET UNLIMITED PACKAGE: YEAR 1 PAYMENT USD 1,188.00 USD 53,460.00 USD 53,460.00 USD 0.00 75 74027 Axon Fleet Dongle USD 14.95 USD 1,121.25 USD 1,121.25 USD 0.00 15 74008 AXON DOCK, 6 BAY + CORE, AXON BODY 2 USD 1,495.00 USD 22,425.00 USD 22,425.00 USD 0.00 15 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 3,240.00 USD 3,240.00 USD 0.00 15 70033 WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK USD 35.00 USD 525.00 USD 525.00 USD 0.00 45 74063 STANDARD FLEET INSTALLATION (PER VEHICLE) USD 600.00 USD 27,000.00 USD 27,000.00 USD 0.00 Payment 1 Fleet Total Before Discounts:USD 199,031.25 Payment 1 Fleet Discount:USD 199,031.25 Payment 1 Fleet Net Amount Due:USD 0.00 Page 3 of 8 97 of 594 Payment 1 Interview Room Due Net 30 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 5 50112 AXIS VANDAL RESISTANT IP DOME CAMERA 3364-V USD 897.10 USD 4,485.50 USD 4,485.50 USD 0.00 5 50118 LOUROE MICROPHONE (POE)USD 182.61 USD 913.05 USD 913.05 USD 0.00 1 50124 HP SWITCH - 24PORT GIGABIT POE MANAGED SWITCH USD 1,304.35 USD 1,304.35 USD 1,304.35 USD 0.00 2 50144 RECORDING SERVER - Windows 2012 R2 64 bit – 2U Xeon (4-core) USD 2,723.19 USD 5,446.38 USD 5,446.38 USD 0.00 5 50127 POS-X TOUCHPANEL W/ 8GB RAM, 500GB SSD HD USD 2,434.78 USD 12,173.90 USD 12,173.90 USD 0.00 5 85170 INTERVIEW ROOM, INSTALL AND SETUP USD 2,500.00 USD 12,500.00 USD 12,500.00 USD 0.00 5 74062 INTERVIEW ROOM 5 YR EXTENDED WARRANTY USD 1,240.99 USD 6,204.95 USD 6,204.95 USD 0.00 5 50055 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 1 PAYMENT USD 1,188.00 USD 5,940.00 USD 5,940.00 USD 0.00 5 50070 AXON TOUCH PANEL SOFTWARE USD 1,500.00 USD 7,500.00 USD 7,500.00 USD 0.00 2 50071 AXON STREAMING SERVER LICENSE (PER SERVER) USD 1,750.00 USD 3,500.00 USD 3,500.00 USD 0.00 Payment 1 Interview Room Total Before Discounts:USD 59,968.13 Payment 1 Interview Room Discount:USD 59,968.13 Payment 1 Interview Room Net Amount Due:USD 0.00 Spares QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 4 74001 AXON CAMERA ASSEMBLY, ONLINE, AXON BODY 2, BLK USD 0.00 USD 0.00 USD 0.00 USD 0.00 4 74020 MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK USD 0.00 USD 0.00 USD 0.00 USD 0.00 4 74021 MAGNET MOUNT, THICK OUTERWEAR, AXON RAPIDLOCK USD 0.00 USD 0.00 USD 0.00 USD 0.00 4 11553 SYNC CABLE, USB A TO 2.5MM USD 0.00 USD 0.00 USD 0.00 USD 0.00 Spares Total Before Discounts:USD 0.00 Spares Net Amount Due:USD 0.00 Payment 2 - BWCs QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 120 80076 OSP BWC & CEW BUNDLE: YEAR 2 PAYMENT USD 1,188.00 USD 142,560.00 USD 0.00 USD 142,560.00 4,800 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 6 80023 PRO EVIDENCE.COM LICENSE: YEAR 2 PAYMENT USD 468.00 USD 2,808.00 USD 0.00 USD 2,808.00 180 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 126 80053 CAD/RMS SERVICE ADD-ON: YEAR 2 PAYMENT USD 180.00 USD 22,680.00 USD -15,913.80 USD 38,593.80 Page 4 of 8 98 of 594 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 10 85054 TASER ASSURANCE PLAN AXON FLEX ANNUAL PAYMENT USD 276.00 USD 2,760.00 USD 0.00 USD 2,760.00 2 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 432.00 USD 69.12 USD 362.88 Payment 2 - BWCs Total Before Discounts:USD 171,240.00 Payment 2 - BWCs Net Amount Due:USD 187,084.68 Payment 2 - Fleet, CEW & Interview Room QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 20 88131 UCP STANDARD - YEAR 2 PAYMENT USD 119.88 USD 2,397.60 USD 0.00 USD 2,397.60 100 88136 UCP SMART - YEAR 2 PAYMENT USD 119.88 USD 11,988.00 USD 0.00 USD 11,988.00 45 85732 FLEET UNLIMITED PACKAGE: YEAR 2 PAYMENT USD 1,188.00 USD 53,460.00 USD -71,460.00 USD 124,920.00 15 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 3,240.00 USD -3,240.00 USD 6,480.00 5 50056 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 2 PAYMENT USD 1,188.00 USD 5,940.00 USD 5,940.00 USD 0.00 5 50074 AXON TOUCH PANEL SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 300.00 USD 1,500.00 USD 1,500.00 USD 0.00 2 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 350.00 USD 700.00 USD 700.00 USD 0.00 Payment 2 - Fleet, CEW & Interview Room Total Before Discounts:USD 79,225.60 Payment 2 - Fleet, CEW & Interview Room Net Amount Due:USD 145,785.60 Payment 3 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 4,800 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 120 80077 OSP BWC & CEW BUNDLE: YEAR 3 PAYMENT USD 1,188.00 USD 142,560.00 USD 0.00 USD 142,560.00 6 80024 PRO EVIDENCE.COM LICENSE: YEAR 3 PAYMENT USD 468.00 USD 2,808.00 USD 0.00 USD 2,808.00 180 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 126 80054 CAD/RMS SERVICE ADD-ON: YEAR 3 PAYMENT USD 180.00 USD 22,680.00 USD 0.00 USD 22,680.00 10 85054 TASER ASSURANCE PLAN AXON FLEX ANNUAL PAYMENT USD 276.00 USD 2,760.00 USD 0.00 USD 2,760.00 2 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 432.00 USD 69.12 USD 362.88 20 88132 UCP STANDARD - YEAR 3 PAYMENT USD 119.88 USD 2,397.60 USD 0.00 USD 2,397.60 100 88137 UCP SMART - YEAR 3 PAYMENT USD 119.88 USD 11,988.00 USD 0.00 USD 11,988.00 45 85733 FLEET UNLIMITED PACKAGE: YEAR 3 PAYMENT USD 1,188.00 USD 53,460.00 USD 0.00 USD 53,460.00 15 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 3,240.00 USD 0.00 USD 3,240.00 5 50057 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 3 PAYMENT USD 1,188.00 USD 5,940.00 USD 5,940.00 USD 0.00 Page 5 of 8 99 of 594 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 5 50074 AXON TOUCH PANEL SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 300.00 USD 1,500.00 USD 1,500.00 USD 0.00 2 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 350.00 USD 700.00 USD 700.00 USD 0.00 Payment 3 Total Before Discounts:USD 250,465.60 Payment 3 Discount:USD 8,209.12 Payment 3 Net Amount Due:USD 242,256.48 Payment 4 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 120 80078 OSP BWC & CEW BUNDLE: YEAR 4 PAYMENT USD 1,188.00 USD 142,560.00 USD 0.00 USD 142,560.00 4,800 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 6 80025 PRO EVIDENCE.COM LICENSE: YEAR 4 PAYMENT USD 468.00 USD 2,808.00 USD 0.00 USD 2,808.00 180 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 126 80055 CAD/RMS SERVICE ADD-ON: YEAR 4 PAYMENT USD 180.00 USD 22,680.00 USD 0.00 USD 22,680.00 10 85054 TASER ASSURANCE PLAN AXON FLEX ANNUAL PAYMENT USD 276.00 USD 2,760.00 USD 0.00 USD 2,760.00 2 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 432.00 USD 69.12 USD 362.88 100 88138 UCP SMART - YEAR 4 PAYMENT USD 119.88 USD 11,988.00 USD 0.00 USD 11,988.00 45 85734 FLEET UNLIMITED PACKAGE: YEAR 4 PAYMENT USD 1,188.00 USD 53,460.00 USD 0.00 USD 53,460.00 15 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 3,240.00 USD 0.00 USD 3,240.00 5 50058 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 4 PAYMENT USD 1,188.00 USD 5,940.00 USD 5,940.00 USD 0.00 5 50074 AXON TOUCH PANEL SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 300.00 USD 1,500.00 USD 1,500.00 USD 0.00 2 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 350.00 USD 700.00 USD 700.00 USD 0.00 Payment 4 Total Before Discounts:USD 248,068.00 Payment 4 Discount:USD 8,209.12 Payment 4 Net Amount Due:USD 239,858.88 Payment 4 Second Weapons Deployment QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 20 22003 HANDLE, YELLOW, CLASS III, X2 USD 0.00 USD 0.00 USD 0.00 USD 0.00 20 22014 WARRANTY, 4 YEAR, X2 USD 0.00 USD 0.00 USD 0.00 USD 0.00 20 70116 PPM, SIGNAL USD 0.00 USD 0.00 USD 0.00 USD 0.00 15 22501 HOLSTER, BLACKHAWK, RIGHT, X2, 44HT01BK-R-B USD 0.00 USD 0.00 USD 0.00 USD 0.00 5 22504 HOLSTER, BLACKHAWK, LEFT, X2, 44HT01BK-L-B USD 0.00 USD 0.00 USD 0.00 USD 0.00 Page 6 of 8 100 of 594 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 20 88138 UCP SMART - YEAR 4 PAYMENT USD 119.88 USD 2,397.60 USD 0.00 USD 2,397.60 Payment 4 Second Weapons Deployment Total Before Discounts:USD 2,397.60 Payment 4 Second Weapons Deployment Net Amount Due:USD 2,397.60 Payment 5 QTY ITEM #DESCRIPTION UNIT PRICE TOTAL BEFORE DISCOUNT DISCOUNT ($)NET TOTAL 4,800 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 120 80079 OSP BWC & CEW BUNDLE: YEAR 5 PAYMENT USD 1,188.00 USD 142,560.00 USD 0.00 USD 142,560.00 6 80026 PRO EVIDENCE.COM LICENSE: YEAR 5 PAYMENT USD 468.00 USD 2,808.00 USD 0.00 USD 2,808.00 180 85110 EVIDENCE.COM INCLUDED STORAGE USD 0.00 USD 0.00 USD 0.00 USD 0.00 126 80056 CAD/RMS SERVICE ADD-ON: YEAR 5 PAYMENT USD 180.00 USD 22,680.00 USD 0.00 USD 22,680.00 10 85054 TASER ASSURANCE PLAN AXON FLEX ANNUAL PAYMENT USD 276.00 USD 2,760.00 USD 0.00 USD 2,760.00 2 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 432.00 USD 69.12 USD 362.88 120 88139 UCP SMART - YEAR 5 PAYMENT USD 119.88 USD 14,385.60 USD 0.00 USD 14,385.60 45 85735 FLEET UNLIMITED PACKAGE: YEAR 5 PAYMENT USD 1,188.00 USD 53,460.00 USD 0.00 USD 53,460.00 15 87026 TASER ASSURANCE PLAN DOCK 2 ANNUAL PAYMENT USD 216.00 USD 3,240.00 USD 0.00 USD 3,240.00 5 50059 INTERVIEW ROOM UNLIMITED EVIDENCE.COM LICENSE YEAR 5 PAYMENT USD 1,188.00 USD 5,940.00 USD 5,940.00 USD 0.00 5 50074 AXON TOUCH PANEL SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 300.00 USD 1,500.00 USD 1,500.00 USD 0.00 2 50072 AXON STREAMING SERVER SOFTWARE MAINTENANCE ANNUAL PAYMENT USD 350.00 USD 700.00 USD 700.00 USD 0.00 Payment 5 Total Before Discounts:USD 250,465.60 Payment 5 Discount:USD 8,209.12 Payment 5 Net Amount Due:USD 242,256.48 Subtotal USD 1,249,573.71 Estimated Shipping & Handling Cost USD 857.30 Grand Total USD 1,250,431.01 Hardware Shipping Estimate Typically, hardware shipment occurs between 4 – 6 weeks after purchase date. Product availability for new or high demand products may impact delivery time. Officer Safety Plan Includes: • Evidence.com Pro License • Upgrades to your purchased AXON cameras and Docks at years 2.5 and 5 under TAP • Extended warranties on AXON cameras and Docks for the duration of the Plan • Unlimited Storage for your AXON devices and data from the Evidence Mobile App • One TASER CEW of your choice with a 4 year extended warranty (5 years total of warranty coverage) • One CEW holster and battery pack of your choice • 40 GB of included storage for other digital media Page 7 of 8 101 of 594 Additional terms apply. Please refer to the Evidence.com Master Service Agreement for a full list of terms and conditions for the Officer Safety Plan. National IPA Contract #151089 is used for pricing and purchasing justification only. Agency has requested 100 of the OSP weapons delivered upon execution of this agreement and the remaining 20 in year 2020. The 20 SPPM's are part of their Unlimited Cartridge Plan and are to be considered part of the program. By submitting an invoice, Vendor certifies that the supplies or services provided meet all requirements of the Agreement, and the amount billed and expenses incurred are as allowed in the Agreement. The quote outlines five payments. The first payment will be due within 30 days following receipt of the described goods. The subsequent four payments will be paid on an annual basis following receipt of an invoice issued by Axon, issued on or about October 1st of every year, and paid within 30 days. Any penalty for late payment shall be computed from the date 60 days after the receipt of the invoice or 60 days after the goods or services are received, whichever is later. per the Illinois Local Government Prompt Payment Act. Axon Enterprise, Inc.’s Sales Terms and Conditions for Direct Sales to End User Purchasers By signing this Quote, you are entering into a contract and you certify that you have read and agree to the provisions set forth in this Quote and Axon’s Master Services and Purchasing Agreement posted at https://www.axon.com/legal/sales-terms-and-conditions. You represent that you are lawfully able to enter into contracts and if you are entering into this agreement for an entity, such as the company, municipality, or government agency you work for, you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, do not sign this Quote. Signature: /s1/ Date: /d1/ Name (Print): /n1/ Title: /t1/ PO# (if needed): /p1/ Quote: Q-110100-8 Please sign and email to Stefan Schurman at sschurman@axon.com or fax to THANK YOU FOR YOUR BUSINESS! ‘Protect Life’© and TASER® are registered trademarks of Axon Enterprise, Inc, registered in the U.S. © 2013 Axon Enterprise, Inc. All rights reserved. Page 8 of 8 102 of 594 For City Council meeting of September 25, 2017 Item A3.3 Business of the City by Motion, Single Audit for FY 2016 For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Treasurer Andrew Villamin, Acting Accounting Manager Subject: Single Audit for FY 2016 Date: September 25, 2017 Recommended action: Staff recommends City Council review and place on file the Single Audit report for the fiscal year ending December 31, 2016. Summary: Single Audit is the audit of Federal Grants money received/spent by the City of Evanston. The Single Audit Act and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, requires entities that expend equal to or in excess of $750,000 in federal awards in a fiscal year to have an audit performed in accordance with the Single Audit Act. Since the City of Evanston expended more than $750,000 in federal awards for Fiscal Year 2016, the single audit was carried out by our Auditors, Prado & Renteria / Sikich, LLP. Over $3.2 million was expended in 2016 according to the enclosed audit report. The audit report has to be issued within nine months of the end of the fiscal year. The Finance Division, working with other operating departments and our auditors have completed the Single Audit. Once again, the auditors have expressed an unqualified opinion, meaning our financial reports fairly state the City’s financial position with respect to the City’s Federal programs. No management letter comments were provided by the Auditor. Livability Benefits: Innovation & Process: Support local government best practices and processes Attachments: FY 2016 Single Audit Report Memorandum 103 of 594 104 of 594 105 of 594 106 of 594 107 of 594 108 of 594 109 of 594 110 of 594 111 of 594 112 of 594 113 of 594 114 of 594 115 of 594 116 of 594 For City Council meeting of September 25, 2017 Item A3.4 Business of the City by Motion: Robert Crown – RFP for Construction Mgmt For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager / CFO Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Robert Crown Community Center, Ice Complex and Library Approval of RFP for Construction Management Services Date: September 25, 2017 Recommended Action: Staff recommends City Council approve the release of a Request for Proposal (RFP) for construction management services for the Robert Crown Community Center, Ice Complex and Library Project. Funding Source: No Funding is required to release the RFP. Funding for Construction Management and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. Livability Benefits: Built Environment: Enhance public spaces Education Arts & Community: Incorporate art and cultural resources, Provide quality education from cradle to career Health & Safety: Promote healthy, active lifestyles Background Information: The City currently owns and operates the Robert Crown Ice Rink and Community Center (Crown Center) located at 1701 Main Street. Constructed in 1975, the Crown Center was designed by the Evanston-based architectural firm of O’Donnell Wicklund Pigozzi Architects (now Cannon Design) with Weisinger-Holland Ltd. Structural engineers; Klaucens & Associates, mechanical-plumbing-electrical engineers; and Charles R. Beltz & Company, ice skating rink and equipment consultants. The Crown Center contains one large ice skating arena with seating for approximately 1,100 spectators, a small studio-practice rink, one basketball-sized gymnasium, a nursery- child care room, and a variety of other program/multi-purpose rooms. In addition, the Crown Center contains an assortment of support spaces including locker rooms, Memorandum 117 of 594 restrooms, a refreshment-food stand, reception area, skate rental, registration, ticket sales / program operations counter, storage rooms, offices, and equipment rooms. After extensive building analysis, public discussion and program review over the past ten years, it has been determined that the Crown Center should be replaced with a new and larger facility, better designed to meet current community needs. Over the past seven months, staff and a consultant team have worked to prepare and refine a schematic design for the facility and site. Phase 1 Schematic design information is also on the September 25, 2017 agenda along with recommendation to move to Phase 2. At this time, the project is ready to move forward with design development and construction document preparation. In order to ensure that the design receives early input from a qualified builder, staff recommends release of an RFP to hire a construction manager. Through this RFP, the City will initially execute a contract with the construction manager for preconstruction services only. Assuming the construction manager performs the preconstruction work to the City’s satisfaction and provides construction bids within budget, the City can then elect to extend the contract and have the construction manager assume the role of the general contractor for construction. If the City determines at any time that the construction management proposals are unsatisfactory or that the construction manager’s performance is unacceptable, the City can terminate the construction management process and proceed with a more traditional design, bid, build process. The RFP’s preconstruction services (Task 1) include estimating, scheduling, value engineering, construction feasibility and efficiency review, phasing and sequencing methodologies, construction document review and strategies for site logistics. The RFP’s construction services (Task 2) include management of all aspects of the construction process, subcontractor selection, coordination and sequencing of work, site safety, on site supervision, management of project submittals and procurements, compliance with the City’s M/W/EBE goal and LEP ordinance, construction close out activities and other related functions. Recommendation: Staff recommends release of the RFP for construction management services so that these important preconstruction services can be folded into the design work as soon as possible. Legislative History: Council approval of schematic design contract (Item A3.8, 01/23/2017) Attachments: Draft Construction Manager RFP 118 of 594 1 Revised 10-14 CITY OF EVANSTON REQUEST FOR PROPOSALS NUMBER: 17-57 for Robert Crown Community Center and Ice Complex Construction Management Services October 5, 2017 PROPOSAL DEADLINE: 2:00 P.M., November 7, 2017, Room 4200, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201 PRE-PROPOSAL MEETING: Non-mandatory 1:00 P.M., October 12, 2017, Room 2404, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201 SEALED RESPONSES TO BE RETURNED TO: CITY OF EVANSTON PURCHASING DIVISION, ROOM 4200 LORRAINE H. MORTON CIVIC CENTER 2100 RIDGE AVENUE EVANSTON, ILLINOIS 60201 PHONE (847)866-2935 * FAX (847)448-8128 119 of 594 2 Revised 10-14 TABLE OF CONTENTS Notice to Proposers ................................................................................................... 3 1.0 Introduction ...................................................................................................... 4 2.0 Scope of Services ........................................................................................... 10 3.0 Insurance ......................................................................................................... 13 4.0 Submittal Requirements .................................................................................. 14 5.0 Additional Submittal Requirements ................................................................. 16 6.0 M/W/EBE Goals .............................................................................................. 16 7.0 Local Employment Program Requirements ..................................................... 16 8.0 Evaluation Criteria ........................................................................................... 17 9.0 Selection Process ............................................................................................ 17 10.0 Proposed Schedule ......................................................................................... 18 11.0 Questions Regarding RFP ............................................................................... 18 12.0 General Terms and Conditions ........................................................................ 18 Exhibit A – Disclosure of Ownership Interests ........................................................... 24 Exhibit B – Additional Information Sheet ................................................................... 27 Exhibit C – Conflict of Interest Form .......................................................................... 28 Exhibit D – Acknowledgement of Understanding....................................................... 29 Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification ............................... 30 Exhibit F – City of Evanston M/W/EBE Policy ....................................................... 31 Exhibit G – M/W/EBE Participation Compliance Form ......................................... 32 Exhibit H – M/W/EBE Participation Waiver Request ............................................. 33 Exhibit I – Construction Contractors Assistance Organizations ................................. 34 Exhibit J – Local Employment Program Compliance ................................................. 35 Exhibit K – Certification of Compliance with Prevailing Wage Act ............................. 37 Exhibit L – Firm Experience Table ............................................................................. 38 Exhibit M – Project Team Experience Table ............................................................. 39 Exhibit N – Reference Project Information Form ....................................................... 40 Exhibit O – Proposal Cost Table ............................................................................... 41 Exhibit P – AIA Agreement Acknowledgement………………… ................................. 42 Exhibit P – City of Evanston Modifications to AIA Contract A133-2009 ..................... 43 Exhibit Q – BID/Proposal Submittal Label............................................................. 51 Exhibit R – Schematic Design Documents ................................................................ 52 Exhibit S – Phase 1 Environmental Site Assessment ................................................ 204 Exhibit T – Preliminary Geotechnical Subsurface Investigation Reports ................... 426 120 of 594 3 Revised 10-14 CITY OF EVANSTON NOTICE TO PROPOSERS Sealed proposals will be received by the Purchasing Office in Room 4200, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, until 2:00 P.M. local time on November 7, 2017. Proposals shall cover the following: Robert Crown Community Center and Ice Complex Construction Management Services RFP Number: 17-57 The City of Evanston’s Public Works Agency is requesting proposals for construction management at-risk services for the construction of a new community center, library and ice complex in Evanston, Illinois. There will be a non-mandatory pre-proposal meeting October 12, 2017 at 1:00 p.m. in Room 2404 of the Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, IL 60201.All firms intending to submit a proposal for this project are encouraged to attend to discuss the proposed work and receive answers to questions related to the project. The above item shall conform to the RFP on file in the Purchasing Office. The document, including all necessary plans and specifications, will be available in the Purchasing Office on October 5, 2017. Parties interested in submitting a response should contact the Purchasing Office to receive a copy of the RFP or see the City’s website at: www.cityofevanston.org/business/bids-proposals/ or Demandstar at: www.demandstar.com. The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to this notice will be awarded to the successful firm without discrimination on the grounds of race, color, religion, sex, age, sexual orientation marital status, disability, familial status or national origin. The State of Illinois requires under Public Works contracts that the general rate of wages in this locality be paid for each craft or type of worker hereunder. This requirement is in accordance with The Prevailing Wage Act (820 ILCS 130) as amended. The City of Evanston reserves the right to reject any or all submittals or to accept the submittal(s) deemed most advantageous to the City. The Evanston City Council also reserves the right to award the contract to an Evanston firm if that firm’s proposal is within 5% of the low bid. Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure to submit such information may result in the disqualification of such proposal. Jillian Ostman Purchasing Specialist 121 of 594 4 Revised 10-14 CITY OF EVANSTON Request for Proposals 1.0 INTRODUCTION 1.1 Background Information The City of Evanston is a general purpose municipal government located in Cook County, Illinois. It is a home rule unit, as defined in the 1970 Illinois Constitution, and operates under the Council/Manager form of government to provide for the health, safety and welfare of Evanston residents. A mayor, elected city-wide, and nine alderman elected by Ward, comprise the City Council. There are ten operating departments that provide a full array of services. The City has approximately 74,000 residents and a land area that covers 7.3 square miles. The southern boundary of the City of Evanston borders the City of Chicago and is twelve miles north of downtown Chicago. The City is home to Northwestern University and Garrett Theological Seminary. In addition, the City is the home of two major teaching hospitals, Presence Saint Francis Hospital and North Shore University Health System Evanston Hospital, many corporations, service institutions, large national retailers and small entrepreneurial businesses. The City currently owns and operates the Robert Crown Ice Rink and Community Center (Crown Center) located at 1701 Main Street. Constructed in 1975, the Crown Center was designed by the Evanston-based architectural firm of O’Donnell Wicklund Pigozzi Architects (now Cannon Design) with Weisinger-Holland Ltd. Structural engineers; Klaucens & Associates, mechanical-plumbing-electrical engineers; and Charles R. Beltz & Company, ice skating rink and equipment consultants. The facility is a 61,000 square foot, one-story, masonry building. As one of the major recreational facilities in the community the Crown Center contains one large ice skating arena with seating for approximately 1,100 spectators, a small studio-practice rink, one basketball-sized gymnasium, a nursery-child care room, and a variety of other program/multi- purpose rooms. In addition, the Crown Center contains an assortment of support spaces including locker rooms, restrooms, a refreshment-food stand, reception area, skate rental, registration, ticket sales/program operations counter, storage rooms, offices, and equipment rooms. After extensive building analysis, public discussion and program review over the past ten years, it has been determined that the Crown Center should be replaced with a new and larger facility, better designed to meet current community needs. Working with the architectural firms of Woodhouse Tinucci Architects (located in Chicago, Illinois) and MacLennan Jaunkalns Miller Architects (located in Toronto, Ontario), a schematic design for the new facility and park site was developed during the spring and summer of 2017. As design work moves into more detailed development, the City is now seeking the services of a construction management firm to assist with constructability review, cost estimating, and construction of the new facility and site. Upon successful completion of preconstruction 122 of 594 5 Revised 10-14 services, it is anticipated that the construction manager will ultimately assume the duties of a general contractor to construct the project. 1.2 Anticipated Program The selected Construction Manager (CM) shall provide a wide array of professional and construction services directly to the City for this project. In general, work shall include constructability review, cost estimating, and construction services. All work shall be in compliance with current code requirements. The selected construction manager shall prepare all documents in the formats required by the City and shall adhere to all City deadlines so as not to impact the project schedule. The following building and site program elements are anticipated but are subject to further discussion and adjustment based on work performed during Task 1 below including examination of phased project implementation. Additional detail regarding the program and schematic design are provided as an attachment to this document. Both the attachment and the list of items below are goals for the project and the CM shall be tasked in evaluating these goals within the overall budget set by the City and Library: 1. Site Layout a. The new facility shall be situated in Crown Park just northeast of the intersection of Dodge Avenue and Main Street and the existing Robert Crown Center shall be demolished. This location will provide the new facility with more prominence as well as allow for continued operation of the existing Crown Center during the construction process. b. The new surface parking lot shall be situated directly east of the new facility along the southern edge of the park. c. The new exterior athletic fields shall be situated on the eastern half of Crown Park. 2. Ice Rinks (two rinks shall be constructed) a. Sheet one shall be NHL regulation size (85’ x 200’) with seating for approximately 1050 spectators. b. Sheet two shall be NHL regulation size (85’ x 200’) with seating for approximately 170 spectators. c. The ice rinks shall be served by 10 locker rooms (5 for each rink). Locker rooms shall be equipped with lockers, changing areas, benches, showers and toilet facilities. Two of the locker rooms shall be designed as “premium” spaces and include additional attached storage areas. d. Each ice sheet shall include a separate room for use by referees/judges. e. Each ice sheet shall include electronic scoreboards at each end of each rink. f. Each ice sheet shall be provided with technologically advanced A/V equipment capable of providing high quality sound, recording, televising and lighting for a wide variety of user needs. g. Each ice sheet shall include ample storage for materials and athletic equipment. h. Each ice sheet shall be served by a centralized refrigeration system and ice resurfacing equipment. i. Each ice sheet shall include an integrated storage system for public skate storage. 123 of 594 6 Revised 10-14 3. Gymnasium a. One large open gymnasium space shall be constructed. The gymnasium shall be large enough to accommodate two full court basketball games and shall be designed for a wide range of sports activities including basketball, volleyball, indoor soccer, batting practice and gymnastics. b. The gymnasium shall include retractable seating for 300 spectators. c. The gymnasium shall include operable dividers or netting capable of segregating the area into smaller spaces. d. The gymnasium shall be provided with technologically advanced A/V equipment capable of providing high quality sound, recording, televising and lighting for a wide variety of user needs. e. The gymnasium shall include a total of two locker rooms equipped with lockers, changing areas, benches, showers and toilet facilities. f. The gymnasium shall include a minimum of two electronic scoreboards. g. The gymnasium shall include ample storage areas for materials and athletic equipment. h. The gymnasium furnishings, equipment and flooring system shall be capable of supporting multiple sports activities minimally including basketball, volleyball, indoor soccer and gymnastics. 4. Community Branch Library a. A 6000 square foot branch library shall be constructed. b. The library shall include multipurpose and study rooms with electrical and USB outlets as well as integrated Wi-Fi. Multipurpose rooms shall include projectors and screens and soundproofing to isolate the library from any noise created by programs within multipurpose rooms. c. The library shall include storage carts for laptops and tables/chairs to allow for pop-up computer classes and programs and flexible computer use by patrons throughout the space. d. The library shall include a joint Circulation and Reference public service desk with good visual control of the entire public space. e. The library shall include embedded library material vending machine and HOLDS pickup lockers in a common interior wall, publicly accessible when the Crown Center is open and the Library is closed. f. The library shall include higher shelving around the perimeter and lower shelving throughout to provide for books, materials and magazines. g. The library shall include flexible floor space for creative hands-on programming for all ages. h. The library shall include an outdoor reading garden (not included in square footage described above) which is accessible through the library. i. The library shall include flat screen monitors and display surfaces to assist in marketing. j. The library shall include key card access to staff areas and surveillance cameras for security control. k. The library shall include public restroom access in the community center facilities and adjacent to the Library. l. The library shall include an exterior drive up book drop for visitors to drop off library materials. m. The library shall include self-check machines to assist with efficient check-out of materials. 124 of 594 7 Revised 10-14 n. The library shall include a staff workroom and restroom. o. The library shall include storage for books and materials. p. The library shall include book drop “room”. The book drop will be publicly accessible when the Crown Center is open and the Library is closed. q. The library shall include access to electrical power and Wi-Fi throughout the library. 5. Running Track a. A four lane running track will be provided. b. The track shall be 200 meters in length. c. The track shall be furnished with an appropriate shock absorbing athletic flooring system. 6. Fitness/Dance Room a. A fitness and dance room shall be constructed which is large enough to accommodate 15 to 20 people at a time. b. This room shall be furnished with a wood flooring system and shall include mirrors and ballet barres. c. Furnishings within the fitness facility shall be determined during the design development task. 7. Lobby a. The lobby shall be bright, inviting, modern, centralized and easily navigable. b. The lobby shall contain ample natural light and include a mixture of fixed and flexible seating. c. The lobby shall include adequate area for “pop-up” activities and events including space for traveling exhibits. d. The lobby shall be large enough to handle a variety of vendor setups as well as overflow from events. 8. Multipurpose Rooms (four rooms shall be constructed) a. Two multipurpose rooms shall be constructed to accommodate a variety of community programming activities. b. One multipurpose room shall be constructed to accommodate art classes. c. One multipurpose room shall be constructed to support a variety of events for up to 25 people. This room shall be located adjacent to the ice rinks for use during rentals and events. d. All multipurpose rooms shall incorporate the use of natural lighting and contain interior glazing for security viewing. 9. Preschool Facility a. The building shall include a dedicated pre-school/afterschool facility. b. This facility shall be accommodated with all Illinois Department of Human Services (IDHS) license required elements such as access control and dedicated restroom facilities. c. The preschool shall include four separate rooms each accommodating up to 17 children during preschool/afterschool activities. d. Each room shall meet minimum standards as required by IDHS but shall be no less than 800 square feet in size. e. These rooms shall be designed in a flexible manner to allow evening and weekend use for other community functions including incorporation of adequate storage for pre-school/afterschool furnishings and materials. f. The preschool shall include separate office, restrooms and kitchen facilities. 10. Commercial Kitchen 125 of 594 8 Revised 10-14 a. A commercial kitchen shall be constructed capable of supporting daily use such as lunch service for programs as well as private rental events for up to 300 people. The kitchen will include appropriate equipment and finishes for commercial food service as well as a separate and locked storage area for foodstuffs and supplies. 11. Concession Area a. A concession area shall be constructed and include a designated space for seating with flexible tables and chairs. b. The concession area shall be located adjacent to the commercial kitchen for concomitant operations. 12. Vending a. Vending areas shall be provided at logical locations in the facility and shall include both food and skating supplies such as tape and mouth guards. 13. Administrative Offices a. Administrative offices shall be constructed and provide clear viewing of all incoming and exiting facility users as well as direct views to both rinks for security purposes. A security camera system can be used to supplement visual observation needs if required. b. The administrative offices shall include all general office functions as well as a registration desk. c. The administrative offices shall include a minimum of five private offices for building and program management. d. The administrative offices shall include storage for equipment and supplies. 14. Pro Shop a. A pro shop shall be constructed and include a separate office for hockey program administration including a separate dressing room for coaching staff. b. The pro shop shall include skate rental facilities and storage systems. c. The pro shop shall include an area for skate sharpening and associated equipment. 15. Support Facilities a. Restrooms shall meet all code requirements and be sufficient to support typical daily operations. A family restroom shall also be provided. b. Storage shall be provided throughout the facility at logical locations and be capable of supporting both interior and exterior athletic materials and equipment as well as general materials and equipment for daily activities and rental use. Provision for adequate storage is critical to building operational success and shall not be compromised. c. MEP/FP operations space shall be provided as needed to support the facility. These spaces shall be adequately sized for material and equipment storage as well as for access for maintenance activities. d. Backup power generator and other related features required to utilize the facility as an emergency shelter and/or heating and cooling center shall be examined and potentially included in the design. 16. Site Improvements a. Surface parking for approximately 225 vehicles shall be provided. Use of permeable materials and other sustainable techniques shall be explored for stormwater management. b. The east half of the site shall be improved with three exterior artificial turf fields. A variety of sports shall be accommodated on these fields including baseball, 126 of 594 9 Revised 10-14 soccer, football and lacrosse. Each field shall include athletic lighting controlled through web based technology. c. The existing tennis courts at this facility shall be protected and maintained. d. The site shall be provided with appropriate exterior signage to both identify the facility and provide wayfinding to direct users to various athletic fields and park spaces. e. The athletic fields shall include display boards to post daily field permits. f. The athletic fields shall provide adequate space for movable equipment to be secured off the active field areas. g. The athletic fields shall be provided with a weather alert system tied to web based system. h. The site shall be provided with appropriate park accommodations to create an attractive, inviting and comfortable environment such as, but not limited to, pedestrian/vehicular circulation, maintenance and delivery access, shaded areas for fans and players, spectator seating, perimeter fencing, site furnishings, drinking fountains, lighting and landscaping. 17. Other Considerations a. The site and facility shall minimally receive LEED Silver accreditation. b. The facility shall include public charging stations and Wi-Fi throughout the building. c. The facility shall include ample lighting including the use of natural daylight were possible to improve ambiance and reduce energy use. d. The facility shall include a technologically advanced A/V system for public announcements and general program information including flat screen monitors and display surfaces. e. The facility shall include sustainable techniques such as rainwater harvesting for use in irrigation, cooling tower operation and other demonstration activities. f. The facility shall include an entry control system for staff areas and programs. g. The facility shall utilize highly durable and easily cleaned finishes, furnishings and floor coverings. h. The facility shall incorporate provisions for future expansion such as, but not limited to, under-floor duct systems to accommodate future power and data needs. i. The facility shall include sound dampening features to moderate noise levels when surrounded by hard surfaces and to acoustically isolate the library from other portions of the building. j. The facility shall include zoned HVAC and power. 1.3 Available City of Evanston Data and Assistance includes: 1. Schematic Design Documents (attached). 2. Phase 1 Environmental Site Assessment (attached). 3. Preliminary Geotechnical Subsurface Investigation Report (attached). 4. Traffic and Parking Study (attached). 5. City of Evanston staff project management. 6. Architectural and engineering services through the City’s existing contract with WTA and MJMA. 7. Payment of City of Evanston permit fees (where required). 127 of 594 10 Revised 10-14 1.4 General Information The contract term desired is through December 31, 2020. Please note that each task will be executed by separate contract with interim completion deadlines. Contact with City personnel in connection with this RFP shall not be made other than as specified in this RFP. Unauthorized contact of any City personnel may be cause for rejection of a proposal. Prior to the submittal of a proposal, Proposers are advised to carefully examine • the contract documents • project scope and work tasks to be accomplished • specifications • submittal requirements • insurance requirements and required documentation Proposers are advised to become thoroughly familiar with all conditions, instructions and specifications governing this RFP. Proposals shall be made in accordance with these instructions. Proposals shall be submitted on the forms provided by the City The City will not be liable in any way for any costs incurred by respondents in replying to this Request for Proposal. 2.0 SCOPE OF SERVICES Respondents may elaborate or add to the proposed scope of work to ensure a comprehensive project scope is prepared; however larger is not necessarily better regarding either the CM responsibilities or the project itself. Task 1 – Preconstruction Responsibilities The Construction Manager shall review available information, meet with the Owner, Architect and their engineering sub-consultants (MEP/FP, Structural, Civil, etc.) periodically during the preconstruction phase to remain informed of decisions being made and advise the design team on matters relating to constructability, cost control and scheduling. Minimally work shall include: 1. Become familiar with the project through regular meetings with the Owner, and the Architect. 2. Participate in the budgeting process by performing estimating, scheduling and value engineering analysis as required. There will be no set cap on the amount of requests for these studies however all study costs must be included in the construction manager’s not to exceed fee. 3. Prepare detailed Estimated Costs of Construction at all major milestones (design development, 60% construction documents, and 100% construction documents). Each estimate shall be completed in no more than three (3) weeks. 4. Develop reporting systems, and provide a project budget, cash flow projections, and project status reports. 5. Optimize construction feasibility and efficiency of the design by evaluating labor and material availability, recommending alternate methods and materials, identifying long lead items for pre-purchase, and identifying necessary survey and consultant 128 of 594 11 Revised 10-14 information. 6. Prepare for the bidding process by providing a pre-qualified subcontractor bid list to the Owner and Architect for approval (this list shall not limit the Owner’s right to expand the list if desired and consented to by the CM), developing bidders’ interest in the project, establishing a bidding schedule, and coordinating with the City of Evanston’s M/W/EBE and LEP program requirements as well as other relevant City of Evanston general conditions. 7. Develop with the Owner and Architect strategies for procurement of early trades; for example foundation, super structure, and HVAC systems. 8. Work with the Owner and Architect to develop construction documents suitable for filing with the permitting agencies at the earliest possible date. 9. Advise the Owner and Architect on project phasing, sequencing, and procurements. Prepare an overall construction schedule in Gantt-chart form and showing all phases of the project. Identify a critical path for long lead items, and any methods or measures that will speed the overall schedule without sacrificing quality. Update the construction schedule regularly to reflect ongoing project decisions. 10. Consider strategies for logistics and site safety planning. Determine areas for deliveries and staging, vertical hoisting, etc. 11. Advise the Owner and Architect on the most appropriate contract procurement methods for the construction of the building within the City’s purchasing requirements. Provide a construction management plan addressing the items noted above and update it periodically throughout the project. Task 2 – Construction Phase Responsibilities For the Construction Phase, the Construction Manager will enter into a Negotiated Guaranteed Maximum Price (GMP) contract with the Owner. The Construction Manager’s role will then become that of a General Contractor and perform the work identified in the construction documents and as detailed below. The Construction Phase will begin with an authorization from the City to proceed with bidding and will continue through completion of construction, punch list, and closeout of the Project. A warranty period for all work performed by the Construction Manager or trade contractors under contract with him of no less than one year from the date of Architect’s certification of substantial completion will also be required. Not less than 6 months prior to the Warrantee period expiration date, the Construction Manager will provide a punch list of deficient items prior to final release. Failure to provide this will be considered a material breach – see termination section. Anticipated services include the following: 1. Responsibility for the subcontractor selection process utilizing the list of pre-qualified subcontractors approved by the Owner (see section above about City reserving the right to add to the list) and Architect; this will include conducting a pre-bid conference, distributing plans, receiving and analyzing bids, making recommendations to the Owner, and negotiating and awarding contracts. 2. Responsibility for managing the work to be performed by all subcontractors by providing competent project management and field supervisory personnel that keep all contracts on time and under budget at each step of the task being completed. 3. Provide contracts with all sub-contractors including penalties for failure to perform 129 of 594 12 Revised 10-14 based on the schedule determined by the CM, City Policies and Procedures regarding LEP and MWEBE and any other local ordinance, statute or regulation with jurisdiction regarding the project. 4. In general the Construction Manager will: a. Provide qualified, full-time field personnel on-site that communicate fluently with each other, the Owner and the Architect, both verbally and in writing during all phases of the construction project. Any barrier to communication is the responsibility of the CM to remedy with no additional cost to the owner once subcontractors and costs are established. b. Establish on-site organization and lines of authority. c. Coordinate the work of all trades to ensure the schedule is maintained. d. Schedule and conduct weekly project meetings for discussion of progress, procedures, issues, schedules and changes. Issue meeting minutes and action items for follow-up. e. Provide all supervision, labor, materials, equipment and tools not provided by subcontractors or the Owner, which are necessary for completion of the Project. f. Establish procedures for, and maintain coordination among, the Owner and his Representative, the Architect, subcontractors, and outside authorities having jurisdiction over the Project. See comment above about compliance and penalty provisions. g. Coordinate necessary aspects of the work with local municipal authorities, local schools, governmental agencies, and utilities as needed. h. Ensure that all subcontractor supervision, personnel, equipment and materials, as well as all testing by others, are adequate and in conformance with drawings, specifications, contract documents, and applicable building codes. i. Receive, review, and deliver all shop drawings, brochures, material samples, as-built drawings, operating manuals, and instructions, warranties, keys, and maintenance stocks; also, maintain on site a complete library of all contract documents, approved shop drawings and approved material samples in paper, electronic, and physical sample form. j. Review and consolidate all applications for payment, submit to the Architect prior to issuance for review, bill the Owner in accordance with established procedures, less 10% retainage, and make prompt payment to all subcontractors; also, maintain cost accounting records on authorized work performed under unit costs, actual costs for labor and material, or other bases requiring accounting records and afford the Owner access to these records for a period of three years following final payment. k. Receive, check, and forward to the Owner as part of the monthly applications for payment conditional lien waivers from each subcontractor/vendor included. l. Receive, check, and forward to the Owner all releases of lien required prior to issuance of final certificate of completion and final payment to subcontractors. m. Submit certified payroll on a monthly basis in accordance with the State of Illinois’ prevailing wage requirements. n. Meet or exceed the City’s goal of minority, women and Evanston based business (M/W/EBE) participation on the project. o. Meet or exceed the City’s Local Employment Program (LEP) requirements. While MWEBE programs initiatives are goal oriented, the LEP program is a legally binding agreement. The CM is completely accountable for the 130 of 594 13 Revised 10-14 adherence to LEP requirements including the acknowledgement that up to a 1% penalty of all project costs may be assessed for failure to meet LEP requirements. p. Review and make recommendations to the Owner on all proposed changes; also, receive and review change order requests from subcontractors, negotiate costs of change orders, and ensure that all approved change orders are satisfactorily completed. Provide back up for all labor, material and any other costs for change orders. q. Determine substantial completion of the work with consent of the Architect and Owner. r. Provide LEED documents and track LEED credits (construction waste, recycled content, etc.). s. Complete project closeout, including: i. Prepare for the Architect a pre-punch list of incomplete or unsatisfactory items and schedule their completion dates. Complete all punch list work no later than six months after substantial completion is achieved. ii. Direct the checkout of utilities, operating systems, and equipment for readiness and assist in their initial start-up and testing by the trade contractors. iii. Provide complete commissioning of all building systems and equipment including training, a walk-through, and explanation of all mechanical and electrical systems for the Building Manager and for the Owner’s maintenance personnel. iv. Provide all maintenance manuals, warranties, spare parts, etc. v. Prepare certificates of substantial and final completion, and obtain a Temporary and Final Certificates of Occupancy. vi. Deliver all required project closeout documents to the Owner. vii. Prepare as-built documents. 3.0 INSURANCE Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder. The consultant must provide an insurance certificate naming the City of Evanston as an additional insured as well as a copy of the consultant’s insurance policy, including endorsements. The certificate will provide a variety of insurances including:  comprehensive general liability - $5,000,000 combined single limit for each occurrence for bodily injury and property damage – designating the City as Additional Insured  Workers Compensation - Statutory Limits  Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily injuries or death and property damages.  errors and omissions or professional liability insurance - $3,000,000 131 of 594 14 Revised 10-14 The surety and the insurance company must have not less than an A+ rating from the Alfred M. Best Co., Inc. and be approved by the City of Evanston. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. 4.0 SUBMITTAL REQUIREMENTS Responses to this Request shall be in one volume. Any firm brochures and/or information pertaining to the qualifications of the firm and/or team may be submitted, but must be included in a single volume. Applicant firms must submit their responses as follows: 1. Paper copies-- ten (10) hardcopies, one (1) unbound original and an electronic copy on a flash/USB drive Submittals must be forwarded in sealed envelopes clearly marked on the OUTSIDE with the following: • RFP name and number • Name and address of Firm • Date and time of RFP deadline ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL BE RETURNED TO THE PROPOSER UNOPENED. It is the sole responsibility of the proposer to insure that his or her proposal is delivered by the stated time. Mailed proposals, which are delivered after the specified time, will not be accepted regardless of post marked time on the envelope. THE CITY IS NOT RESPONSIBLE FOR MISDIRECTED PACKAGES. A. Cover Letter The cover letter (maximum 3 pages) will include the following: • introduction of firm signed by an authorized Principal of the firm • name of firm • address of firm • phone number of the firm submitting the proposal • include the name and signature of an authorized binding official who is authorized to answer questions regarding the firm’s proposal B. Qualifications and Experience of Firm and/or Team • All respondents shall complete Exhibit N to describe other contracts (at least 5, but no more than 10) similar in scope, size or discipline to the required services described herein, performed or undertaken within the past five years. • The respondent must provide references, including name, address and telephone number of a contact person for each project identified and described. • Indicate commencement dates, duration and type of operation. • Provide a list of all Municipal clients in Illinois. 132 of 594 15 Revised 10-14 • Respondents shall provide specific examples and expertise related to design and construction of libraries. • Respondents shall provide specific examples and expertise related to design and construction of ice rink facilities. C. Construction Manager(s) and Key Project Personnel Clearly identify the professional staff person(s) who would be assigned as your Construction Manager and key project personnel. The proposal should indicate the abilities, qualifications and experience of these individuals and provide resumes. D. Project Approach For each of the tasks outlined in the Scope of Services, provide a narrative describing the firm’s understanding of the task and indicate the following: • Approach used to complete the task • Information needed from the City • Issues to be considered in completion • Team member(s) who will complete the task. If more than one, clearly indicate the responsibility of each team member • Estimated level of effort in hours broken down by subtasks and each team member’s effort • Relevant standards adhered to and certifications held by team members E. Fees Provide a not-to-exceed cost for Task 1 and an estimated cost for Task 2 based on the Schematic Design Documents by completing the Proposal Cost Table (Exhibit O) included with this RFP. Break down all costs by task and labor category and break out reimbursable direct costs separately. Proposals must list the salary cost multiplier for all labor hours. F. Completeness of Proposal Statement Provide a table of contents. Respond to all items listed in the submission requirements section and provide all other documents requested. G. Contract The City intends to utilize AIA Document A133-2009 (Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price), AIA Document A201-2007 (General Conditions of the Contract for Construction), and City of Evanston supplemental conditions for this project. Respondents shall indicate in Exhibit P if there are any exceptions to the proposed agreement that would prevent your firm from executing it. The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposal. H. Contract Forms Executed copies of all forms included as Exhibits to this RFP must be submitted with the proposal. 133 of 594 16 Revised 10-14 5.0 ADDITIONAL SUBMISSION REQUIREMENTS A. Bid Bond: Respondents shall submit with their proposal a bid bond for 5% of the estimated Task 2 Contract Amount. A letter of credit may be furnished in lieu of a bid bond only if the following conditions are met: 1) An irrevocable letter of credit must be obtained from an accredited bank which shall include an agreement that the bank will honor a demand by the City for payment due to Plaintiff failure to complete the project. 2) An irrevocable letter of credit must be in writing and signed by an authorized representative of the bank. 3) The irrevocable letter of credit must expressly state that it is irrevocable until the bid has been awarded. 4) The letter of credit must be for the percentage specified in the bid documents. The City may reject the use of an irrevocable letter of credit if the financial soundness of the issuing bank is found to be unacceptable. B. Performance, Material and Labor Bond: The successful Construction Manager shall, within ten (10) calendar days after award of Task 2, furnish a performance bond in the amount of one hundred and ten percent (110%) of the contract amount from insurance companies having not less than A+ Policyholders Rating from the most recent Alfred M. Best and Co., Inc. listing available. Certification of the insurance company's rating shall be provided prior to contract implementation and quarterly thereafter until contract completion. Should such rating fall below the required A+ level during performance of the contract, it will be the Construction Manager’s responsibility to notify the City and provide a new bond from an insurance company whose rating meets the City's requirements. In the event that the Construction Manager fails to furnish a performance bond in said period of ten (10) calendar days after award of Task 2, the City may withdraw its award and retain the Construction Manager’s deposit as liquidated damages and not as a penalty. 6.0 M/W/EBE GOALS The City has a goal of 25% of the contract amount for the participation and utilization of Minority-Owned, Women-Owned, and Evanston-based businesses (M/W/EBEs) in completing a portion of the services required by the City. All respondents must submit a statement of the proposed involvement of M/W/EBEs in completing a portion of the required services. Provide a copy of the certification for M/W/EBEs that will assist in achieving the M/W/EBE goal with your submittal as well as the appropriate M/W/EBE forms or Request for Waiver. Any questions regarding M/W/EBE compliance should be submitted in writing to Sharon A. Johnson, Business Workforce Compliance Coordinator at shjohnson@cityofevanston.org or Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org. 7.0 LOCAL EMPLOYMENT PROGRAM REQUIREMENTS In an effort to increase hiring of economically disadvantaged Evanston residents on certain City construction projects, the contractor shall comply with the provisions of the City of Evanston’s Local Employment Program Ordinance (LEP) set forth in Section 1-17-1 (C) of the Evanston City Code. The intent of the LEP is to have Evanston residents employed at the construction site as laborers, apprentices and journeymen in such trades as electrical, HVAC, carpenters, masonry, concrete 134 of 594 17 Revised 10-14 finishers, truck drivers and other construction occupations necessary for the project. Any questions regarding LEP compliance should be submitted in writing to Tammi Nunez at tnunez@cityofevanston.org. NOTE: CITY OF EVANSTON ORDINANCE 60-O-14 AMENDMENT LOCAL EMPLOYMENT PROGRAM (LEP) available on the City website at http://www.cityofevanston.org/business/business-diversity/ 8.0 EVALUATION CRITERIA The City will select the successful firm through an evaluation process based on the firm meeting the specifications which are outlined in this RFP. A review committee will review in detail all proposals that are received. During the evaluation process, the City may require a Proposer’s representative to answer questions with regard to the proposal and/or make a formal presentation to the review committee. The review committee will make a recommendation to award the contract based on the criteria set forth below. This contract will be forwarded to the City Council for final approval. The evaluation criteria listed below will be used in the selection of the successful Proposer. A. Qualifications and Expertise B. Project Approach C. Price D. Organization and Completeness of Proposal E. Willingness to Execute the Agreement F. M/W/EBE Participation 9.0 SELECTION PROCESS The City will select a firm on the basis of the responsiveness of the proposal to the RFP submittal requirements, the evaluation criteria stated above and the demonstrated willingness to execute an acceptable written contract. The City reserves the right to reject any or all proposals, and to request written clarification of proposals and supporting materials from the Proposer. While it is the intent of the City to award a single firm, the City reserves the right to award in part or in whole and to select multiple firms and/or individuals, depending on whichever decision is deemed to be most advantageous to the City. Responses may be rejected if the firm fails to perform any of the following: A. Adhere to one or more of the provisions established in this Request for Proposal. B. Demonstrate competence, experience, and the ability to provide the services described in this Request for Proposal. C. Submit a response on or before the deadline and complete all required forms. D. To fulfill a request for an oral presentation. E. To respond to a written request for additional information. 135 of 594 18 Revised 10-14 Discussions and/or interviews may be conducted with responsible firms that have submitted proposals in order to clarify certain elements. All proposals shall be afforded fair and equal treatment with respect to any opportunity for clarification. In conducting discussion, there shall be no disclosure of information derived from proposals submitted by competing firms. The selection shall be done by the City’s review committee and will be recommended to the City Council for final approval. If the City is unable to reach any sort of agreement with the selected firm, the City will discontinue negotiations with the selected firm and begin negotiations with the firm ranked second and so on until agreement is reached. The firm to be recommended to the City Council will be the one whose proposal is determined to be the most advantageous to the City in consideration of price and all other evaluation factors which are set forth in this Request for Proposal No other factors or criteria not listed in this RFP shall be used in the evaluation. 10.0 PROPOSED SCHEDULE The tentative schedule for this RFP and project is as follows: 1. RFP issued ....................................................... October 5, 2017 2. Non-mandatory Pre-Proposal meeting .............. October 12, 2017 3. Last day to submit questions ............................ October 19, 2017 4. Final Addendum issued .................................... October 26, 2017 5. RFP Submission Due Date ............................... November 7, 2017 6. Short listed firms interviewed ............................ week of November 27, 2017 7. Consultant selection, negotiation ...................... week of December 4, 2017 8. City Council Award of Contract ......................... January 8, 2018 9. Task 1 – Completion ......................................... March 30, 2018 10. Task 2a – New Building Occupancy ................ August 15, 2019 11. Task 2b – Existing Building Demolition ............ September 30, 2019 12. Task 2c – Athletic Field Occupancy .................. June 30, 2020 11.0 QUESTIONS REGARDING RFP All questions related to this RFP should be submitted in writing to Jillian Ostman, Purchasing Specialist at jostman@cityofevanston.org with a copy to Stefanie Levine, Senior Project Manager at slevine@cityofevanston.org. 12.0 GENERAL TERMS AND CONDITIONS A. Confidentiality In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis 136 of 594 19 Revised 10-14 from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. The Purchasing Specialist will endeavor to advise the firm of any request for the disclosure of the material so marked with “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY”, and give the firm or other submitting party the opportunity to seek a court order to protect such materials from disclosure. If the requested material was submitted by a party other than the firm, then the firm shall be solely responsible for notifying the submitting party of the request. The City’s sole responsibility is to notify the firm of the request for disclosure, and the City shall not be liable for any damages resulting out of such disclosure, whether such disclosure is deemed required by law, by an order of court or administrative agency, or occurs through inadvertence, mistake, negligence on the part of the City or its officers, or employees. B. Withdrawal of Proposal Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be attained by written request; however, no offer can be withdrawn within the ninety (90) day period which occurs after the time is set for closing. Proposers who withdraw their proposals prior to the designated date and time may still submit another proposal if done in accordance with the proper time frame. C. Exceptions to Specifications Exceptions to these specifications shall be listed and explained on a separate page titled “Exceptions to Specifications”, which shall be prepared by the Proposer. This page shall then be attached to these documents and submitted at the same time as the proposal. Each exception must refer to the page number and paragraph to which it is relevant. The nature and reasoning of each exception shall be explained in its entirety. Any exceptions to these specifications may be cause for rejection of the proposal. D. Hold Harmless The contractor agrees to hold harmless the City of Evanston and all of its agents, servants, and employees against any and all lawsuits, claims, demands, liabilities, losses, and/or expenses; including court costs and attorneys’ fees on account of injury to any person, or any death resulting from 137 of 594 20 Revised 10-14 such injury, or any damage to property which may have arisen from work specifically related to the contract and/or project. E. Addenda Any and all changes to these documents are valid only if they are included via written addendum to all respondents. Each respondent should acknowledge receipt of any addenda by indicating same in their proposal submission. Each respondent acknowledging receipt of any addenda is responsible for the contents of the addenda and any changes to the proposal therein. Failure to acknowledge any addenda may cause the proposal to be rejected. Addenda information is available over the internet at City of Evanston Notices & Documents or www.demandstar.com, or by contacting the Purchasing Office, 847-866-2935. F. Term The contract term is until December 31, 2019. The City may terminate a contract for either cause or convenience. The City may extend this contract at proposal cost levels for 2019 into 2020 due to weather related delays, acts of God or Regulatory delays beyond the City’s control. The City and CM will negotiate the amount of 2019 costs that may be deferred into 2020 due to the above delays. G. Non-Appropriation of Funds The City of Evanston reserves the right to terminate in whole or in part of the contract in the event that sufficient funds to complete the contract are not appropriated by The City of Evanston’s City Council. H. Property of the City All discoveries and documents produced as a result of any service or project undertaken on behalf of the City of Evanston shall become the property of the City. I. Payment Terms During Task 1, the CM shall submit invoices detailing the services provided, project, professional staff, and hours. During Task 2, payments shall me made in accordance with the AIA contract and the Local Government Prompt Payment Act. Please note that failure to provide a detailed invoice could result in delay of payment and include termination of any agreement. All payments during Task 2 will be subject to a 10% retainage to be paid upon completion of the project. J. Disclosures and Potential Conflicts of Interest The City of Evanston’s Code of Ethics prohibits public officials or employees from performing or participating in an official act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. 138 of 594 21 Revised 10-14 To ensure full and fair consideration of all proposals, the City of Evanston requires all Proposers including owners or employees to investigate whether a potential or actual conflict of interest exists between the Proposer and the City of Evanston, its officials, and/or employees. If the Proposer discovers a potential or actual conflict of interest, the Proposer must disclose the conflict of interest in its proposal, identifying the name of the City of Evanston official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing Proposer from consideration. Information provided by Proposers in this regard will allow the City of Evanston to take appropriate measures to ensure the fairness of the proposal process. The City requires all Proposers to submit a certification, enclosed with this RFP, that the Proposer has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. K. Protests Any actual or prospective Proposer, who is aggrieved in connection with the solicitation or award of a contract, may protest to the Purchasing Office. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto.  The Proposer shall submit any protests or claims regarding this solicitation to the Purchasing Office.  A pre-bid protest must be filed five (5) days before the bid opening or proposal submittal.  A pre-award protest must be filed no later than ten (10) days after the bid opening date or proposal deadline.  A post-award protest must be filed no later than ten (10) days after the award of the Contract. All claims by a Proposer against the City relating to a contract shall be submitted in writing to the Purchasing Specialist. The City will only consider protests that are properly and timely submitted. All protests or claims must set forth the name and address of the protester, the contract number, the grounds for the protest or claim, and the course of action that the protesting party desires the Purchasing Specialist to take. Statements shall be sworn and submitted under penalty of perjury. L. Authority To Resolve Protests And Contract Claims Protests: The Purchasing Specialist shall have the authority to consider and resolve a protest of an aggrieved Proposer, actual or prospective, concerning the solicitation or award of a contract. The City shall issue a written decision and that decision is final. 139 of 594 22 Revised 10-14 Contract Claims: The Purchasing Specialist, after consulting with Corporation Counsel, shall have the authority to resolve contract claims, subject to the approval of the City Manager or City Council, as applicable, regarding any settlement that will result in a change order or contract modification. Each Proposer, by submitting a response to this RFP, expressly recognizes the limitations on its rights to protest provided in this Section and expressly waives all other rights and remedies and agrees that the decision on the protest is final and conclusive. If a Proposer disregards, disputes or does not follow the exclusive protest remedies provided in this Section, it shall indemnify and hold the City and its officers, employees, agents and consultants harmless from and against all liabilities, fees and costs, including legal and consultant fees and costs, and damages incurred or suffered as a result of such Proposer’s actions. Each Proposer, by submitting a response to this RFP, shall be deemed to have irrevocably and unconditionally agreed to this indemnity obligation. M. Litigation For purposes of this Section, the following terms are defined as follows: “issue” means any prior or pending litigation or investigation, either civil or criminal, or any governmental agency action or proceeding (the “issue”), which may affect the performance of the services to be rendered herein. For purposes of this Section, an “issue” shall also include any criminal, civil, or administrative penalty or finding imposed against any covered individual. An issue occurring within seven (7) years of the date preceding the date of the Proposer’s response shall be disclosed by the Proposer. “covered individual” means any principal, president, managing partner, or vice- president, affiliated in anyway with the Firm, and the Firm’s employees or subcontractors. All proposers shall identify and describe with particularity any issue. The City, and not Proposer, has the sole discretion to determine whether an issue may affect the performance of the services. Failure of any Proposer to comply with this mandatory obligation shall, at the City’s sole discretion, result in the Proposer’s response being deemed non-responsive and not responsible. Failure of any Proposer to comply with the obligation specified herein may result in the voiding any subsequent contract award to Proposer if the City discovers upon the exercise of its customary due diligence that Proposer failed to comply with the mandatory obligation in this Section. The City reserves all rights to take any other actions in the case of a Proposer’s non-compliance with this Section. N. Subcontractors If any firm submitting a proposal intends on subcontracting out all or any portion of the engagement, that fact, and the name of the proposed subcontracting firm(s) must be clearly disclosed in the proposal. Following the award of the contract, no additional subcontracting will be allowed without the prior written consent of the City of Evanston. 140 of 594 23 Revised 10-14 O. Contact with City Personnel All Proposers are prohibited from making any contact with the City Manager, City Council, or any other official or employee of the City with regard to the Project, other than in the manner and to the person(s) designated herein. The Purchasing Specialist reserves the right to disqualify any Proposer found to have contacted City Personnel in any manner with regard to the Project. Additionally, if it is determined that the contact with City Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter may be referred to the Cook County State’s Attorney for review and prosecution. P. Costs Incurred The City of Evanston assumes no responsibility or liability for costs incurred by the Proposer prior to the execution of a contract. This includes costs incurred by the Proposer as a result of preparing a response to this RFP. 141 of 594 24 Revised 10-14 Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I - CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 142 of 594 25 Revised 10-14 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ 143 of 594 26 Revised 10-14 SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture of partnership agreements.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ ______________________________________ Date Signature of Person Preparing Statement ______________________________________ Title ATTEST: ____________________________ Notary Public (Notary Seal) Commission Expires: _____________________ 144 of 594 27 Revised 10-14 Exhibit B ADDITIONAL INFORMATION SHEET Proposal Name: _______________________________________________ Proposal Number #: _________________________________________________ Company Name: __________________________________________________ Contact Name: ___________________________________________________ Address: ________________________________________________________ City,State, Zip: ____________________________________________________ Telephone/FAX: #_________________________________________________ E-mail: __________________________________________________________ Comments: _____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 145 of 594 28 Revised 10-14 Exhibit C CONFLICT OF INTEREST FORM ___________________________________________________, hereby certifies that it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder, its owners and employees and any official or employee of the City of Evanston. Proposer further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of interest, the City of Evanston may disqualify the bid/proposal. ______________________________________________________________________ (Name of Bidder/Proposer if the Bidder/Proposer is an Individual) (Name of Partner if the Bidder/Proposer is a Partnership) (Name of Officer if the Bidder/Proposer is a Corporation) The above statements must be subscribed and sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 20__. Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid / proposal 146 of 594 29 Revised 10-14 Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3, 33E-4). Authorized Signature: Company Name: Typed/Printed Name: Date: Title: Telephone Number: Email: Fax Number: 147 of 594 30 Revised 10-14 Exhibit E ANTI-COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION ______________________________________, being first duly sworn, deposes and says that he is ________________________________________ (Partner, Officer, Owner, Etc.) of ________________________________ (Proposer) The party making the foregoing proposal or bid, that such bid is genuine and not collusive, or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this ________ day of _____________________, 20__ __________________________________________ Notary Public Commission Expires: ________________________ Failure to complete and return this form may be considered sufficient reason for rejection of the bid. 148 of 594 31 Revised 10-14 Exhibit F CITY OF EVANSTON M/W/EBE POLICY A City of Evanston goal is to provide contracting and subcontracting opportunities to Minority Business Enterprises, Women Business Enterprises, and Evanston Business Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. Firms bidding on projects with the City must work to meet the 25% goal or request a waiver from participation. It is advised that bidders place advertisements requesting subcontractors and that they email or contact individual firms that would be appropriate to partner in response to the project. For samples of possible advertisements, see the City of Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-diversity/ (Sample Advertisement). If you request a paper copy of the additional documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road Suite 4200, Evanston, IL 60201. If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or modification of the goal on the attached forms. Bidder must include: 1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to the bid opening. 2. Documentation of each of the assist agencies that were contacted, the date and individual who was contacted, and the result of the conversation (see form) 3. A letter attesting to instances where the bidder has not received inquiries/proposals from qualified M/W/EBEs 4. Names of owners, addresses, telephone numbers, date and time and method of contact of qualified M/W/EBE who submitted a proposal but were not found acceptable. 5. Names of owners, addresses, telephone numbers, date and time of contact of at least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Subcontractor listed to meet the M/W/EBE goal, a “monthly utilization report” will be due to the City prior to each payment being issued to the Contractor. This report will include documentation of the name of the firm hired, the type of work that firm performed, etc. Should the M/W/EBE not be paid according to the schedule proposed in this document, the City reserves the right to cancel the contract. Examples of this monthly form can be found on the City’s website: http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization Report). 149 of 594 32 Revised 10-14 Exhibit G M/W/EBE PARTICIPATION COMPLIANCE FORM I do hereby certify that _________________________________________________ (Name of firm) intends to participate as a Subcontractor or General Contractor on the project referenced above. This firm is a (check only one): ______ Minority Business Enterprise (MBE), a firm that is at least 51% managed and controlled by a minority, certified by a certifying agency within Illinois. ______ Women’s Business Enterprise (WBE), a firm that is at least 51% managed and controlled by a woman, certified by a certifying agency within Illinois. ______ Evanston Based Enterprise (EBE), a firm located in Evanston for a minimum of one year and which performs a “commercially useful function”. Total proposed price of response $_____________________ Amount to be performed by a M/W/EBE $_____________________ Percentage of work to be performed by a M/W/EBE _____________________% Information on the M/W/EBE Utilized: Name __________________________________________________________ Address ____________________________________________________ Phone Number Signature of firm attesting to participation ____________________________ Title and Date ____________________________________________________ Please attach 1. Proper certification documentation if applying as a M/WBE and check the appropriate box below. This M/WBE will be applying with documentation from:  Cook County  City of Chicago  State certification  Federal certification 2. Attach business license if applying as an EBE 150 of 594 33 Revised 10-14 Exhibit H M/W/EBE PARTICIPATION WAIVER REQUEST I am of , and I have authority to (Title) (Name of Firm) execute this certification on behalf of the firm. I do (Name) hereby certify that this firm seeks to waive all or part of this M/W/EBE partcipation goal for the following reason(s): (CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE ATTACHED.) ______ 1. No M/W/EBEs responded to our invitation to bid. ______ 2. An insufficient number of firms responded to our invitation to bid. For #1 & 2, please provide a narrative describing the outreach efforts from your firm and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening. Also, please attach the accompanying form with notes regarding contacting the Assist Agencies. ______ 3. No subcontracting opportunities exist. Please provide a written explanation of why subcontracting is not feasible. ______ 4. M/W/EBE participation is impracticable. Please provide a written explanation of why M/W/EBE participation is impracticable. Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%. Signature: Date: (Signature) 151 of 594 34 Revised 10-14 Exhibit I Construction Contractors' Assistance Organizations (“Assist Agencies”) Form AGENCY DATE CONTACTED CONTACT PERSON RESULT OF CONVERSATION Association of Asian Construction Enterprises (AACE) 5500 Touhy Ave., Unit K Skokie, IL. 60077 Phone: 847/5259693 Perry Nakachii, President Black Contractors United (BCU) 400 W. 76th Street Chicago, IL 60620 Phone: 773/483-4000 Fax: 773/483-4150 Email: bcunewera@ameritech.net Chicago Minority Business Development Council 105 West Adams Street Chicago, Illinois 60603 Phone: 312-755-8880 Fax: 312-755-8890 Email: info@chicagomsdc.org Shelia Hill, President Federation of Women Contractors 5650 S. Archer Avenue Chicago, Illinois 60638 Phone: 312/360-1122 Fax: 312/360-0239 Email: FWCChicago@aol.com Contact Person: Beth Doria Maureen Jung, President Hispanic American Construction Industry (HACIA) 901 W. Jackson, Suite 205 Chicago, IL 60607 Phone: 312/666-5910 Fax: 312/666-5692 Email: info@haciaworks.org Women’s Business Development Center 8 S. Michigan Ave, Suite 400 Chicago, Illinois 60603 Phone: 312-853-3477 Fax: 312-853-0145 Email: wbdc@wbdc.org Carol Dougal, Director 152 of 594 35 Revised 10-14 EXHIBIT J CITY OF EVANSTON LOCAL EMPLOYMENT PROGRAM COMPLIANCE PROGRAM (LEP) Effective Date January 1, 2015 City of Evanston Ordinance 60-O-14, Local Employment Program (LEP) New Penalties: • Ordinance 60-O-14, Amendment to the MWEBE/LEP revising the penalty section from a $100/per day to a 1.0% of total project value penalty can be found at: Ordinance 60-O-14 Amendment MWEBE LEP of the Evanston City Code Section 1-17-1 (C) can be found at :Municode Library. The following are excerpts from Ordinance 60-O-14 Amendment Section 1-17-1 (C) 11 Penalty. If the contactor or subcontractor fails to comply: The City may impose a fine up to one percent (1.0%) of the approved project price in total. Contractors or subcontractors that are out of compliance due to a resident termination or resignation shall immediately notify the Business and Workforce Development Coordinator of this occurrence within two (2) business days. Subsequently, the contractor or subcontractor shall have five (5) additional business days to replace a terminated or resigned worker with another resident. If the contactor or subcontractor fails to comply: If the contractor or subcontractor fails to make the replacement or to notify the Business and Workforce Development Coordinator of this occurrence, the offending party will also be subject to a penalty up to one percent (1.0%) of the approved project price. If the noncompliant contractor makes a good faith effort to replace the resident, the fine may be waived. If the contactor or subcontractor fails to comply: At the sole discretion of the City, a contractor or subcontractor that has violated the terms of the Local Employment Program within a three-year period may be determined a non-responsible bidder and excluded from bidding on future projects for a period of not less than one year. If the employee (LEP Evanston resident) fails to comply: At the sole discretion of the City, an employee that has been hired through the LEP may be removed from the program for a period of not less than one year for failing to adhere to program guidelines or due to termination by the contractor for cause. Such termination process will be reviewed by the Business and Workforce Development Coordinator. **Detailed Local Employment Program Instructions “How to Comply” can be found at: Local Employment Program Detailed Instructions 153 of 594 36 Revised 10-14 EXHIBIT J LOCAL EMPLOYMENT PROGRAM COMPLIANCE ORDINANCE: 60-O-14 AMENDMENT LOCAL EMPLOYMENT PROGRAM (LEP) I have read and understood the requirements of the City of Evanston Local Employment Program (LEP) as set forth in Section 1-17-1 (C) of the Evanston City Code; Ordinance 60- O-14 AMENDMENT LOCAL EMPLOYMENT PROGRAM (LEP). I intend to comply with the program as follows: ________ My total bid, including all alternates, is under $250,000, and the LEP does not apply. ________ My total bid, including all alternates, is over $250,000, and I shall comply with the LEP by employing Evanston residents (residing in zip codes 60201 and 60202) for at least 15% of all hours worked at the construction site by construction trade workers. ________ My total bid, including all alternates, is over $250,000, and I will seek a waiver on a portion or all of the LEP requirements on this contract. Complete next section “Request for a Waiver” below. Estimated total labor cost = __________ 15% of total labor cost = _________ REQUEST FOR A WAIVER: 1. Indicate percentage of total construction hours to be performed by Evanston residents: ________ 2. Briefly describe why a waiver is requested. Attach additional sheets if necessary: _________________________________________________ __________________________________________________________ 3. In accordance with the Local Employment Program M/W/EBE's Local Employment Program - Business | City of Evanston, (contact City to obtain database list) did you utilize the City of Evanston local resident database to search for workers: ________ If no, why not? ______________________ 4. In accordance with the Local Employment Program, did you place an ad in a local newspaper notifying Evanston residents of employment opportunities (if yes, attach copy of newspaper ad and certification): _________ 5. If utilizing union labor, did you contact in writing Chicagoland labor unions to request a resident for employment on the project (if yes, attach documentation of contacts): __________ I , of have read The City of Evanston, Local Employment Program (LEP) as set forth in Section 1- 17-1 (C) of the Evanston City Code (which includes Ordinance 60-O-14 AMENDMENT LOCAL EMPLOYMENT PROGRAM (LEP). I understand and will comply with the LEP requirements for this project. SIGNED: _____________________________ _____________ Signature Date ___________________________ Print Name and Title 154 of 594 37 Revised 10-14 EXHIBIT K CERTIFICATE OF COMPLIANCE WITH PREVAILING WAGE RATE ACT The undersigned, upon being first duly sworn, hereby certifies to the City of Evanston, Cook, County, Illinois, that all work under this contract shall comply with the Prevailing Wage Rate Act of the State of Illinois, 820 ILCS 130 et seq, and as amended by Public Acts 86-799 and 86-693 and current City of Evanston Resolution, with rates to be paid in effect at time work is performed. Contractors shall submit monthly certified payroll records to the city. Name of Contractor: By:____________ _ By: State of , County of _________________ Subscribed and sworn to before me this ___________ day of___________, __________. Notary Public 155 of 594 38 Revised 10-14 Exhibit L FIRM EXPERIENCE TABLE Firm Experience Within Past 10 Years List 3 most current and similar projects, including Project Name, Client Organization, Reference Name, Title, Phone Number, and Email Address Work Type Client 1 Client 2 Client 3 Ice Rink Construction Recreation Center Construction Library Construction Athletic Field Construction Note 1: Proposers may re-create this table to better accommodate their information, so long as all required information is provided and table follows the general format shown above. Note 2: Provide firm experience references for the prime consultant and sub-consultants. 156 of 594 39 Revised 10-14 Exhibit M PROJECT TEAM EXPERIENCE TABLE Team Experience Within Past 10 Years List most current similar projects, including Project Name, Client Organization, Reference Name, Title, Phone Number, and Email Address Client / Location (Year) 1 Project Type Included ice rink? (yes/no) Included recreation center? (yes/no) Included library? (yes/no) Included athletic fields? (yes/no) Project Manager 2 Key Team Member #1 2 Key Team Member #2 2 Reference Contact Information 3 1 Include, at a minimum, the last three similar projects for each team member. 2 Indicate actual team member names. Provide a column for each key team member on this proposal. 3 Provide name, title, email address and phone number for each reference. 157 of 594 40 Revised 7-13 Exhibit N REFERENCE PROJECT INFORMATION FORM (Complete one form for each project) Project Name: Description of project scope: Description of work performed: Self-performed trades: Contract type: Construction manager: Awarded contract amount: Final contract amount: Change Order Costs in dollars and as a percentage of awarded contract: Project Start Date: Project Completion Date: Owner Contact: Address: Phone: Email: Architect/Engineer Contact: Address: Phone: Email: 158 of 594 41 Revised 7-13 Exhibit O PROPOSAL COST TABLE Task Sub-task Cost Task 1 – Pre-Construction (Not-to-Exceed) Design and Constructability Evaluation $ Cost Estimating $ Permit Preparation $ Bid Preparation $ Other Services $ Reimbursable Items $ Task 1 Subtotal $ Task 2 – Construction (Estimated) Construction Manager Fees $ General Requirements $ Existing Conditions $ Concrete $ Masonry $ Metals $ Wood, Plastics and Composites $ Thermal and Moisture Protection $ Openings $ Finishes (interior) $ Specialties $ Equipment $ Furnishings $ Special Construction $ Conveying Equipment $ Fire Suppression $ Plumbing $ Heating, Ventilation and Air Conditioning $ Integrated Automation $ Electrical $ Communications $ Electronic Safety and Security $ Earthwork $ Exterior Improvements $ Utilities $ Task 2 Subtotal $ Grand Total $ 159 of 594 42 Revised 7-13 Exhibit P AIA DOCUMENT ACKNOWLEDGEMENT The City intends to utilize AIA Document A133-2009 and AIA Document A201-2007 with modifications noted in the following pages as the agreement for this project. Identify all exceptions to the agreement that would prevent your firm from executing it. The City shall not consider or negotiate regarding exceptions submitted at any time after the submission of the Proposer’s response. Please check one of the following statements: ____I have read the agreement and plan on executing the agreement without any exceptions. My firm cannot execute the agreement unless the exceptions noted below or in the attached sample professional services agreement are made. ***Please be aware that submitting exceptions to the contract may impact the likelihood of your firm being selected to perform this work. List exceptions in the area below: _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________________________________ _________________________________________________________ Authorized Signature: Company Name: 160 of 594 43 Revised 7-13 Exhibit P City of Evanston Modifications to AIA Documents A133-2009 and AIA A201-2007 Supplemental Contract Provisions: Any conflicts between Exhibit P and AIA Documents A133-2009 and AIA 201-2007, this Exhibit shall prevail and be the binding document between the parties. If Exhibit P is silent on the issue, the AIA documents shall prevail. Supplemental Contract Provisions: 1. GOVERNING LAW A. This contract shall be governed by and construed according to the laws of the State of Illinois. In the event of any disputes or litigation, the venue will be Cook County, Illinois. 2. PAYMENTS A. Progress payments will be made less a 10% retainage for each payment, which will be held until final acceptance of the work by the City. Certification of each Application for Payment will be made by the City’s representative. B. All payments will be made in accordance with Illinois Local Government Prompt Payment Act. C. Final payment shall not be made until punch list work is complete and all final lien waivers, certified payroll, warranties, and other close out documents are received. 3. EQUAL EMPLOYMENT OPPORTUNITY A. In the event of the contractor's noncompliance with any provision of the Illinois Human Rights Act or Section 1-12-5 of the Evanston City Code, the contractor may be declared non-responsible and therefore ineligible for future contracts or subcontracts with the City of Evanston, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by Statute or regulation. B. During the performance of this contract, the contractor agrees as follows: a. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin or ancestry, or age or physical or mental handicap that does not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such under-utilization. Contractor shall comply with all requirements of City of Evanston Code Section 1-12-5. b. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, national origin or ancestry. c. That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine that availability (in accordance with the Fair Employment Commission's Rules and Regulations for Public Contracts) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which 161 of 594 44 Revised 7-13 employees are hired in such a way that minorities and women are not underutilized. d. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the contractor's obligations under the Illinois Fair Employment Practices Act and the Fair Employment Practices Commission's Rules and Regulations for Public Contracts. If any such labor organization or representative fails or refuses to cooperate with the contractor in its efforts to comply with such Act and Rules and Regulations, the contractor will promptly so notify the Illinois Fair Employment Practices Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations hereunder. e. That it will submit reports as required by the Illinois Fair Employment Practices Commission's Rules and Regulations for Public Contracts, furnish all relevant information as may from time to time be requested by the Fair Employment Practices Commission or the contracting agency, and in all respects comply with the Illinois Fair Employment Practices Commission's Rules and regulations for Public Contracts. f. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency, the City Manager, the Commission and the Illinois Fair Employment Practices Commission for purposes of investigation to ascertain compliance with the Illinois Fair Employment Practices Act and the Fair Employment Practices Act and the Fair Employment Practices Commission's Rules and Regulations for Public Contract. g. That it will include verbatim or by reference the provisions of subsections (A) through (G) of this clause in every performance subcontract as defined in Section 2.10(b) of the Fair Employment Practices Commission's Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor; and that it will also include the provisions of subsections (A), (E), (F), and (G) in every supply subcontract as defined in Section 2.10(a) of the Fair Employment Practices Commission's Rules and Regulations for Public Contracts so that such provisions will be binding upon every such subcontractor. In the same manner as with other provisions of this contract, the contractor will be liable for compliance with applicable provisions of this clause by all its subcontractors; and further it will promptly notify the contracting agency and the Illinois Fair Employment Practices Commission in the event any subcontractor fails or refuses to comply therewith. In addition, no contractor will utilize any subcontractor declared by the Fair Employment Practices Commission to be non-responsible and therefore ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations. 4. M/W/EBE GOAL The City of Evanston has a goal of awarding 25% of its contracts to Minority-Owned, Women-Owned, and Evanston-based businesses (M/W/EBEs). All Bidders must 162 of 594 45 Revised 7-13 state the proposed involvement of M/W/EBEs in completing a portion of the services required by the City by completing the attached M/W/EBE forms. Any questions regarding M/W/EBE compliance should be submitted in writing to Sharon A. Johnson, Business Workforce Compliance Coordinator at shjohnson@cityofevanston.org or Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org. 5. LOCAL EMPLOYMENT PROGRAM REQUIREMENTS In an effort to increase hiring of economically disadvantaged Evanston residents on certain City construction projects, the contractor shall comply with the provisions of the City of Evanston’s Local Employment Program Ordinance (LEP) set forth in Section 1-17-1 (C) of the Evanston City Code. The intent of the LEP is to have Evanston residents employed at the construction site as laborers, apprentices and journeymen in such trades as electrical, HVAC, carpenters, masonry, concrete finishers, truck drivers and other construction occupations necessary for the project. Any questions regarding LEP compliance should be submitted in writing to Sharon A. Johnson, Business Workforce Compliance Coordinator at shjohnson@cityofevanston.org or Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org. NOTE: CITY OF EVANSTON ORDINANCE 60-O-14 AMENDMENT LOCAL EMPLOYMENT PROGRAM (LEP) available on the City website at: Ordinance 60-O-14 Amendment LEP 6. AFFIRMATIVE ACTION IN SUB-CONTRACTING (EXCERPT FROM RESOLUTION 59-R-73) “Contractor agrees that he shall actively solicit bids for the subcontracting of goods or services from qualified minority businesses. At the request of the City, Contractor shall furnish evidence of his compliance with this requirement of minority solicitation. Contractor further agrees to consider the grant of subcontracts to said minority bidders on the basis of substantially equal bids in the light most favorable to said minority businesses. Contractor further affirms that in obtaining his performance and bid bonds, he will seek out and use companies who have records of, and/or who will make commitments to, the bonding of minority contractors on a rate basis comparable to their bonding of similar non-minority contractors. The contractor may be required to submit this evidence as part of the bid or subsequent to it.” 7. PREFERENCE TO CITIZENS The Contractor shall abide by the Illinois Preference Act, 30 ILCS 570 et seq., which stipulates that whenever there is a period of excessive unemployment in Illinois, defined as any month immediately following two (2) consecutive months during which the level of unemployment in Illinois exceeds five percent (5%) as measured by the U.S. Bureau of Labor Statistics in its monthly publication of employment and unemployment figures, the Contractor shall employ only Illinois laborers unless otherwise exempted as so stated in the Act. (“Illinois laborer” means any person who has resided in Illinois for at least 30 days and intends to become or remain an Illinois resident) Other laborers may be used IF Illinois laborers are not available or are incapable of performing the particular type of work involved if so certified by the Contractor and approved by the project engineer. 8. RESTORATION OF SITE A. Prior to final payment, contractor shall fully restore all property disturbed or damaged during the course of this work. This includes, but is not limited to public property, (walks, curbs, roadways, trees, etc.) private property, and 163 of 594 46 Revised 7-13 utilities. This shall also include removal of temporary facilities erected during the course of this contract and restoration of these areas. B. All restoration work shall be subject to the approval of the City and shall restore the property to a condition at least equal to that existing prior to the start of this contract. C. All restoration work of property damaged by contractor shall be accomplished at the sole expense of the contractor. 9. PREVAILING WAGE A. Prospective Bidders shall thoroughly familiarize themselves with the provisions of the above-mentioned Act and shall prepare any and all bids/bids in strict compliance therewith. B. All contractors and subcontractors on public works projects must submit certified payrolls on a monthly basis to the City’s project manager and business work force development coordinator, along with a statement affirming that such records are true and accurate, that the wages paid to each worker are not less than the required prevailing rate and that the contractor is aware that filing records her or she knows to be false is a Class B misdemeanor. C. The certified payroll record must include for every worker employed on the public works project the name, address, telephone number, social security number, job classification, hourly wages paid in each pay period, number of hours worked each day, and starting and ending time of work each day. These certified payroll records are considered public records and public bodies must make these records available to the public under the Freedom of Information Act, with the exception of the employee’s address, telephone number and social security number. Any contractor who fails to submit a certified payroll or knowingly files a false certified payroll is guilty of a Class B misdemeanor. D. All certified payrolls shall be submitted in electronic format, preferably a PDF file. E. As a condition of receiving payment, Contractor must (i) be in compliance with the Agreement, (ii) pay its employees prevailing wages when required by law (Examples of prevailing wage categories include public works, printing, janitorial, window washing, building and grounds services, site technician services, natural resource services, security guard and food services). Contractor is responsible for contacting the Illinois Dept. of Labor 217-782-6206; http://www.illinois.gov/idol/Laws-Rules/CONMED/Pages/Rates.aspx to ensure compliance with prevailing wage requirements), (iii) pay its suppliers and subcontractors according to the terms of their respective contracts, and (iv) provide lien waivers to the City upon request. 10. CONTRACTOR REQUIREMENTS A. The Contractor shall abide by and comply with all local, State and federal laws and regulations relating to contracts involving public funds and the development/construction of public works, buildings, or facilities. The scale of wages to be paid shall be obtained from Illinois Department of Labor and posted by the Contractor in a prominent and accessible place at the project work site. B. The Contractor certifies it has not been barred from being awarded a contract with a unit of State or local government as a result of bid rigging or bid rotating or any similar offense (720 ILCS 5/33 E-3, E-4). C. The Contractor certifies, pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105), that it has a written sexual harassment policy that includes, at a minimum, 164 of 594 47 Revised 7-13 the following information: (1) the illegality of sexual harassment, (2) the definition of sexual harassment under State law, (3) a description of sexual harassment utilizing examples, (4) the Contractor’s internal complaint process including penalties, (5) legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission and directions on how to contact both; and (6) protection against retaliation as provided by Section 6-101 of the Illinois Human Rights Act. D. The Contractor shall abide by the “Illinois Preference Act” which stipulates that whenever there is a period of excessive unemployment in Illinois, defined as any month immediately following two (2) consecutive months during which the level of unemployment in Illinois exceeds five percent (5%) as measured by the U.S. Bureau of Labor Statistics in its monthly publication of employment and unemployment figures, the Contractor shall employ only Illinois laborers unless otherwise exempted as so stated in the Act. (“Illinois laborer” means any person who has resided in Illinois for at least 30 days and intends to become or remain an Illinois resident) Other laborers may be used IF Illinois laborers are not available or are incapable of performing the particular type of work involved if so certified by the Contractor and approved by the project engineer. 11. BOND – PERFORMANCE, MATERIAL, & LABOR A. The Construction Manager shall, within ten (10) calendar days after acceptance of the bid by the City, furnish a performance bond for 110% of the full amount of the contract from insurance companies having not less than A+ Policyholders Rating from the most recent Alfred M. Best and Co., Inc. listing available. Certification of the insurance company's rating shall be provided prior to contract implementation and quarterly thereafter until contract completion. Should such rating fall below the required A+ level during performance of the contract, it will be the contractor's responsibility to notify the City and provide a new bond from an insurance company whose rating meets the City's requirements. B. If the contractor has more than one project for which there is a contract with the City of Evanston the contractor shall provide a separate Performance Bond for each project. 12. LIQUIDATED DAMAGES A. The Contractor must commence work within 10 days of notice from the City and the work must be substantially completed by DATE. In the event the work is not substantially completed by DATE, then in addition to any remedies available to the City, the Contractor will pay to the City the sum of $1,000 per day for each calendar day beyond those dates, until substantial completion of the work has been achieved. This payment is for liquidated damages, in addition to any other damages that may be incurred by the City, and not as a penalty. All such liquidated damages may be set-off against any moneys that may be due the contractor. B. Substantial Completion shall be defined as the stage in the progress of the work when the work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so that the City can occupy or utilize the work for its intended use. Substantial Completion will be certified by the issuance of a Certificate of Substantial Completion, to be issued by the City’s representative, when the Contractor has satisfied the above statement and 165 of 594 48 Revised 7-13 billed the City for a minimum of 90% of the total value of the work. 13. WARRANTY A. The contractor warrants that all goods and services furnished to the City shall be in accordance with specifications and free from any defects of workmanship and materials: that goods furnished to the City shall be merchantable and fit for the City's described purposes, and that no governmental law, regulation, order, or rule has been violated in the manufacture or sale of such goods. B. The contractor warrants all equipment furnished to be in acceptable condition, and to operate satisfactorily for a period of one (1) year from delivery of, or the completion of installation, whichever is latest, unless stated otherwise in the specifications, and that if a defect in workmanship and/or quality of materials are evidenced in this period, the Seller shall remit full credit, replace, or repair at City's discretion immediately, such equipment and/or parts that are defective at no additional cost to the City. C. The contractor warrants to the City that each item furnished hereunder, and any component part thereof, will be new and in conformity with the specifications in all respects, unless otherwise specified, and is of the best quality of its respective kind, free from faulty workmanship, materials, or design, and installed sufficiently to fulfill any operating conditions specified by the City. D. The contractor shall repair or replace any item or component part thereof found not to be in conformity with this paragraph provided the City notified the Seller of such nonconformity within one (1) year after initial use or within eighteen (18) months after delivery, whichever occurs first. In the event Seller fails to proceed diligently to so replace or repair within a reasonable time after receipt of such notice, the City may undertake or complete such replacement or repair for Seller's account, and the seller will be responsible for any additional costs. Acceptance shall not relieve the seller of its responsibility. 14. TAXES A. Federal Excise Tax does not apply to materials purchased by the City of Evanston by virtue of Exemption Certificate No. A-208762, Illinois Retailers' Occupation Tax, Use Tax, and Municipal Retailers' Occupation Tax do not apply to materials or services purchased by the City of Evanston by virtue of Statute. B. The City of Evanston is exempt from Illinois Sales Tax by virtue of Exemption Identification number E9998-1750-07. C. The City’s federal tax ID number is 36-6005870. 15. PERMITS & FEES The Construction Manager must secure and pay for any licenses required by the City of Evanston. Necessary building permits will be required, but all permit fees will be waived and moneys for same must not be included in any bid. Permits required by any other governmental agency will not be waived. 16. LIENS Neither the final payment nor any part of any retained percentages, shall become due until the contractor, delivers to the City, a complete release of all liens arising out of this contract, or receipts in full in lieu thereof and, if required in either case, an affidavit that so far as it has knowledge or information the releases and receipts include all the labor and material for which a lien could be filed. If any lien remains unsatisfied after all payments are made the contractor shall refund to the City all moneys that the latter may 166 of 594 49 Revised 7-13 be compelled to pay in discharging such a lien, including all costs and attorney's fees. Construction manager shall also submit trailing lien waivers as a condition of approval of each pay application. Modifications to AIA Contract Document A133-2009: 2.2.9 This section shall be modified or stricken as the City of Evanston is tax exempt. Additionally, Construction Manager must submit the City’s sales tax exemption information at the time of purchase to receive the sales tax exemption on transactions. 4.2.2 This section shall be modified to indicate that payment will be made in accordance with the Illinois Prompt Payment Act. 6.6.2 This section shall be modified or stricken as the City of Evanston is tax exempt. Additionally, section shall include statement that Construction Manager will submit sales tax exemption information prior to purchases to prevent sales tax from being assessed. 6.6.3 This section shall be modified as City of Evanston building permit fees will be waived. 7.1.3 This section shall be modified to indicate that payment will be made in accordance with the Illinois Prompt Payment Act. 7.1.7 This section shall be modified to indicate that the City will withhold 10% retainage on all progress payments. 7.2.1 This section shall be modified to indicate that payment will be made in accordance with the Illinois Prompt Payment Act. Modifications to AIA Contract Document A201-2007: 1.1.1 Item (4) a written order for a minor change in the Work issued by the Architect shall be stricken. 1.5.1 This section shall be modified to indicate that the City is the owner of the instruments of service. 1.1.8 This section shall be stricken. 3.5 This section shall be modified to include the supplemental contract provisions above. 3.6 This section shall be modified or stricken as the City of Evanston is tax exempt. Additionally, section shall include statement that Construction Manager will submit sales tax exemption information prior to purchases to prevent sales tax from being assessed. 167 of 594 50 Revised 7-13 3.7 This section shall be modified as City of Evanston building permit fees will be waived. Permit fees assessed by another governmental agency must be secured and paid for by the Construction Manager. 11.3.7 This section shall be stricken. 11.3.8 This section shall be stricken. 11.3.9 This section shall be stricken. 11.3.10 This section shall be stricken. 11.4 This section shall be modified to include performance bond requirements at 110% of contract value and insurance limits as described in section 3 of the RFP. 13.1 This section shall be modified to indicate that the Contract shall be governed by the laws of the State of Illinois and the venue must be Cook County, Illinois. 13.6 This section shall be modified to indicate that payment will be made in accordance with the Illinois Prompt Payment Act. 15.1.2 This section shall be modified to eliminate all reference to the Initial Decision Maker and Architect. 15.1.3 This following sentence shall be deleted from this section: “The Architect will prepare Change Orders and issue Certificates for Payment in accordance with the decisions of the Initial Decision Maker.” 15.1.6 This section shall be stricken. 15.2.1 This section shall be stricken. 15.2.2 This section shall be stricken. 15.2.3 This section shall be stricken. 15.2.4 This section shall be stricken. 15.2.5 This section shall be stricken. 15.2.6 This section shall be stricken. 15.2.6.1 This section shall be stricken. 15.3 This section shall be stricken. 168 of 594 51 Revised 7-13 15.4 This section shall be stricken. EXHIBIT Q PROPOSAL SUBMITTAL LABEL CUT AND ATTACH LABEL ON OUTSIDE OF SEALED BID/PROPOSAL SUBMITTAL ----------------------------------------------------------------------------------------------------------------------------------------- ADDRESS SUBMITALS: CITY OF EVANSTON - PURCHASING OFFICE, ROOM 4200 LORRAINE H. MORTON CIVIC CENTER 2100 RIDGE AVENUE - EVANSTON, ILLINOIS 60201 SUBMITTAL NUMBER: __________________________________________________________ SUBMITTAL NAME: __________________________________________________________ __________________________________________________________ SUBMITTAL DUE DATE/TIME: __________________________________________________________ COMPANY NAME: __________________________________________________________ COMPANY ADDRESS: __________________________________________________________ COMPANY TELEPHONE #: __________________________________________________________ -------------------------------------------------------------------------------------------------------------------------------------------- 169 of 594 For City Council meeting of September 25, 2017 Item A3.5 Business of the City by Motion: Robert Crown Center – Schematic Design For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager / CFO Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Robert Crown Community Center, Ice Complex and Library RFP No. 16-61 Approval of Schematic Design Date: September 25, 2017 Recommended Action: Staff recommends City Council approve the schematic design for the Robert Crown Community Center, Ice Complex and Library Project. Funding Source: No funding is required for this approval. Funding for design and construction costs will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund. Livability Benefits: Built Environment: Enhance public spaces Education Arts & Community: Incorporate art and cultural resources, Provide quality education from cradle to career Health & Safety: Promote healthy, active lifestyles Background Information: The City currently owns and operates the Robert Crown Ice Rink and Community Center (Crown Center) located at 1701 Main Street. Constructed in 1975, the Crown Center was designed by the Evanston-based architectural firm of O’Donnell Wicklund Pigozzi Architects (now Cannon Design) with Weisinger-Holland Ltd. Structural engineers; Klaucens & Associates, mechanical-plumbing-electrical engineers; and Charles R. Beltz & Company, ice skating rink and equipment consultants. The Crown Center contains one large ice skating arena with seating for approximately 1,100 spectators, a small studio-practice rink, one basketball-sized gymnasium, a nursery- child care room, and a variety of other program/multi-purpose rooms. In addition, the Crown Center contains an assortment of support spaces including locker rooms, Memorandum 170 of 594 restrooms, a refreshment-food stand, reception area, skate rental, registration, ticket sales / program operations counter, storage rooms, offices, and equipment rooms. After extensive building analysis, public discussion and program review over the past ten years, it has been determined that the Crown Center should be replaced with a new and larger facility, better designed to meet current community needs. As a result the City hired Woodhouse Tinucci Architects, Llc. (WTA), an architectural consulting firm, in January 2017 to prepare a schematic design for the new facility and site. Over the past seven months, WTA has worked with staff to prepare and refine the schematic design. Work included conducting a series of meetings with the public, project stakeholders, and Friends of the Robert Crown Center (community fundraisers) to review and provide feedback on design ideas. The final schematic design was reviewed with the public at a neighborhood meeting held on August 3, 2017. The schematic design was well received and contains the following improvements: 1.Ice Rinks a.Two NHL regulation size ice sheets, one with seating for approximately 1200 spectators and the second with seating for approximately 175 spectators. b.Ice support spaces including: ten locker rooms, referee/judges rooms, storage, refrigeration/mechanical equipment space and an ice resurfacer room. c.One 200 meter running track above one of the ice sheets. 2. Gymnasium a.One gymnasium large enough to accommodate two full court basketball games and designed for a wide range of sports activities including basketball, volleyball, indoor soccer, batting practice and gymnastics. b.Retractable seating for 300 spectators, two locker rooms and storage. 3.Community Branch Library a.One 6000 square foot community branch library including a variety of meeting and study rooms. b.One exterior reading garden accessible through the library. 4.Preschool Facility a.One dedicated pre-school/afterschool facility including four separate rooms for different age group programs. b. Dedicated office, restrooms, kitchen and storage facilities. 5.Multipurpose Rooms a.Four multipurpose rooms designed to accommodate a variety of community programming activities, art classes and events. 6.Miscellaneous Rooms and Features a. Lobby space. b.Administrative offices / registration desk. c.Pro-shop and skate rental / sharpening. d.One fitness / dance room. e.One commercial kitchen. f.One concession area. g.Restrooms. h. Storage. 171 of 594 i.Mechanical, electrical, plumbing and fire protection support spaces. j.Vending areas. 7.Site Improvements a.Surface parking for approximately 225 cars with access off of Main Street. b.Three exterior, lighted, artificial turf fields accommodating a variety of sports including baseball, soccer, football and lacrosse. c.The existing four tennis courts shall be protected. d.The site shall also include additional features such as pedestrian / vehicular circulation, maintenance and delivery access off of Lee Street, spectator seating, perimeter fencing, site furnishings, drinking fountains, lighting and landscaping. Cost estimates for the project range from $40.3 million to $46.7 million and will be refined through the design development and construction document phases. An abbreviated breakdown of the range of costs is below: Item Low Range ($40.3 million) High Range ($46.7 million) Building construction $27,000,000 $31,300,000 Site construction $7,000,000 $8,600,000 Soft costs (consulting, fixtures, furnishings, equipment, testing, permits, utility fees, etc) $5,100,000 $5,500,000 Contingency $1,200,000 $1,300,000 Total $40,300,000 $46,700,000 For more details on the schematic design and the public engagement process please visit the following web link: www.cityofevanston.org/robertcrownproject Recommendation: The schematic design for Robert Crown Community Center, Ice Complex and Library has received highly positive feedback from the public, project stakeholders and the Friends of the Robert Crown Center. Staff therefore recommends approval of the schematic design so that design development can commence. Legislative History: Council approval of schematic design contract (Item A3.8, 01/23/2017) 172 of 594 For City Council meeting of September 25, 2017 Item A3.6 Business of the City by Motion: Robert Crown Center – Design & Development For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager / CFO Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Robert Crown Community Center, Ice Complex and Library RFP No. 16-61 Consulting Contract Amendment #1, Design Development and Construction Document Services Date: September 25, 2017 Action: Staff recommends City Council authorize the City Manager to amend an existing architectural services contract for design development and construction document services for the Robert Crown Community Center, Ice Complex and Library Project (RFP No. 16-61) with Woodhouse Tinucci Architects LLC, (230 W. Superior Street, 6th Floor, Chicago, Illinois 60654), in the amount of $1,632,833.00. This amendment will modify the existing agreement from $514,000.00 to $2,146,833.00 and extend the existing contract deadline from June 30, 2017 to June 30, 2018. Funding Source: Funding will be provided from General Obligation Bonds and expenses will be tracked in the Capital Improvements Fund, Accounts 415.40.4116.62145 – 616017, 415.40.4117.62145 – 616017 and 415.40.4118.62145 – 616017(pending)). Friends of Robert Crown have also committed to funding a portion of this phase of the project and currently have approximately $1.5 million in received funds. This alternative will be more clearly identified in the final 2018 Adopted Budget. Livability Benefits: Built Environment: Enhance public spaces Education Arts & Community: Incorporate art and cultural resources, Provide quality education from cradle to career Health & Safety: Promote healthy, active lifestyles Memorandum 173 of 594 Background Information: Over the past seven months, consultants Woodhouse Tinucci Architects, LLC (WTA) have worked with staff and the public to develop and prepare a schematic design for the new Robert Crown Community Center, Ice Complex and Library. The schematic design for the new facility and redeveloped site contains the following improvements: 1.Ice Rinks a.Two NHL regulation size ice sheets, one with seating for approximately 1200 spectators and the second with seating for approximately 175 spectators. b.Ice support spaces including: ten locker rooms, referee/judges rooms, storage, refrigeration/mechanical equipment space and an ice resurfacer room. c.One 200 meter running track above one of the ice sheets. 2. Gymnasium a.One gymnasium large enough to accommodate two full court basketball games and designed for a wide range of sports activities including basketball, volleyball, indoor soccer, batting practice and gymnastics. b.Retractable seating for 300 spectators, two locker rooms and storage. 3.Community Branch Library a.One 6000 square foot community branch library including a variety of meeting and study rooms. b.One exterior reading garden accessible through the library. 4.Preschool Facility a.One dedicated pre-school/afterschool facility including four separate rooms for different age group programs. b.Dedicated office, restrooms, kitchen and storage facilities. 5.Multipurpose Rooms a.Four multipurpose rooms designed to accommodate a variety of community programming activities, art classes and events. 6.Miscellaneous Rooms and Features a.Lobby space. b.Administrative offices / registration desk. c.Pro-shop and skate rental / sharpening. d.One fitness / dance room. e.One commercial kitchen. f.One concession area. g.Restrooms. h. Storage. i.Mechanical, electrical, plumbing and fire protection support spaces. j.Vending areas. 7.Site Improvements a.Surface parking for approximately 225 cars with access off of Main Street. b.Three exterior, lighted, artificial turf fields accommodating a variety of sports including baseball, soccer, football and lacrosse. c.The existing four tennis courts shall be protected. d.The site shall also include additional features such as pedestrian / vehicular circulation, maintenance and delivery access off of Lee Street, 174 of 594 spectator seating, perimeter fencing, site furnishings, drinking fountains, lighting and landscaping. At this time the project is ready to proceed to the design development and construction document development phase. This phase will prepare the detailed design documents necessary to construct the project. Analysis: A copy of the consultant’s design development and construction document fee, broken out by task and subtask is attached for reference. It is currently anticipated that design development and construction document work will be completed in spring 2018. Please note when WTA was originally hired for the project, professional fees were initially estimate at $2,497,983. At this time, total projected professional fees have increased to $2,892,483 as a result of scope modifications developed during the schematic design process. Final professional service costs which include other consultants including geotechnical engineering for site work, and other engineering services will fluctuate based on final costs of the project. A breakdown of funding for this project is as follows: Account Summary Project Funding (FY 2016 and FY 2017) $1,500,000.00 CCS Expenses 2016 - 2017 -$798,500.00 Schematic design contract - 2017 -$514,000.00 Contract amendment #1 (pending) -1,632,833.00 Pending FY 2018 Project Funding $1,445,333.00 Balance Remaining $0.00 Please note this amendment will increase WTA’s M/W/EBE participation to 25%. Legislative History: Council approval of schematic design contract (Item A3.8, 01/23/2017) Attachments: Contract Amendment M/W/EBE Memorandum 175 of 594 CITY OF EVANSTON CONTRACT AMENDMENT Amendment No. 001 Date: 09/25/2016 Agreement Date: 01/25/2017 PROJECT: Robert Crown Community Center, Ice Complex and Library, RFP 16-61 OWNER: City of Evanston CONSULTANT: Woodhouse Tinucci Architects, Llc. The following changes are hereby made to the AGREEMENT: Design development and construction document services for the Robert Crown Community Center and Ice Complex Project, RFP 16-61. See attachment for additional information. Change to CONTRACT PRICE: $1,632,833.00 Original BASE CONTRACT PRICE: $ 497,500.00 Current CONTRACT PRICE adjusted by previous CHANGE ORDER OR AMENDMENT $ 514,000.00 Total change in CONTRACT PRICE for this AMENDMENT $ 1,632,833.00 The CONTRACT PRICE including this AMENDMENT will be $ 2,146,833.00 Original Date for Contract Completion 06/30/2017 Time Extension (in calendar days) 365 days Modified Date for Contract Completion 06/30/2018 Approved by (Owner): City of Evanston Date Accepted by (Consultant): Woodhouse Tinucci Architects, Llc. Date 176 of 594 RFP 16-61, Robert Crown Community Center Ice Complex and Library Consulting Contract Amendment #1, Design Development and Construction Document Services, M/W/EBE Memo 09.25.2017 To: Martin Lyons, Assistant City Manager / Chief Financial Officer Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Robert Crown Community Center Ice Complex and Library RFP 16-61 Consulting Contract Amendment #1, Design Development and Construction Document Services Date: September 25, 2017 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for Robert Crown Community Center Ice Complex and Library, RFP 16-61, Consulting Contract Amendment #1, Design Development and Construction Document Services WTA.’s total base bid during tasks 1, 2 and 3 is $2,146,833.00, and they will receive 25% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MB E WBE EBE Stearn-Joglekar 223 W Jackson Blvd Chicago, IL 60606 Structural Engineering $155,000.00 7.2% X CCIM 430 N Michigan Ave Ste. 800 Chicago, IL 60611 Mechanical Engineering $203,000.00 9.4% X Terra Engineering 225 W Ohio St., Ste. 400 Chicago, IL 60654 Civil Engineering $98,000.00 4.5% X Grumman/Butkus 820 Davis St., Ste. 300, Evanston, IL 60201 3rd Party LEED Commission $30,000.00 1.3% X Ann Kustner Lighting 900 Isabella Street Evanston, IL 60201 Lighting Consultant $40,000.00 1.8% X Carnow, Conibear, & Assoc. 600 W Van Buren St., 500 Chicago, IL 60607 Environmental Engineering $8,000.00 .3% X Total M/W/EBE $534,000.00 25% Memorandum 177 of 594 To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager / CFO Lawrence Hemingway, Parks, Recreation and Community Services Director Karen Danczak Lyons, Library Director Subject: Extension of Contract with Community Counselling Services Co. LLC Date: September 20, 2017 Recommendation Staff and Friends of Robert Crown recommend that City Council authorize the City Manager to execute a third contract extension of three months for the period of October through December 2017 for consulting services with Community Counselling Services Co., LLC (CCS) located at 155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total cost of $96,000 a $1,500 reduction from the previous quarter. Funding Sources FY 2017 Capital Improvements Fund – Robert Crown Project Budget - $1.5 million Account 415.40.4117.65515 Architect Fees approved from this account - $497,000 Previous CCS Expenses in 2017 $291,500 Net Balance $713,000 (This balance does not include the proposed acceptance of the Woodhouse Tinucci Architectural contract also included in the September 25 agenda for approval.) Livability Benefits Built Environment: Enhance public spaces Educations, Arts & Community: Promote a cohesive and connected community Equity & Empowerment: Ensure equitable access to community assets Discussion The third extension of the CCS covers a period from October 1 through December 31, For City Council meeting of September 25, 2017 Item A3.7 Business of the City by Motion: Robert Crown Fundraising Consultant Extension For Action Memorandum 178 of 594 2017. At the present time, the total estimated funds raised by the Friends of Robert Crown and CCS are approximately $9.4 million, assuming that the full $5.0 million matching grant will be received. Total Fundraising payments to CCS through the end of this requested extension will be $798,500, including the original expense for the feasibility study. As is also noted in this report the CCS analysis showed an 18 to 24 month fund-raising period for this project from which $3.0 – $5.0 million could be raised. After 19 months which included substantial organization work in the first 60 days, CCS reports that we have raised just over $4.45 million which would be matched by a major donor to make total funds raised to date $8.9 million (Attachment 2). The fund raising program continues on in a more public phase with a major field sports fund raising event planned in November. CCS will be a critical part of the next phase of fundraising and as such Staff and Friends of Robert Crown have requested another extension of their services. Attachment 3 is a proposal from CCS to continue fundraising through December 2017 at a cost of $32,000 per month. As noted in the proposal from CCS, without a coordinated approach to continued fund raising the estimated total funds to be raised will flatten out substantially. Continued support with CCS could result in the fundraising effort far exceeding $10,000,000 and as such the expense should be continued to be viewed as an investment as well. The chart below shows the potential impact of ending the CCS contract on overall funding for the project. As will be discussed in the Crown Project update on September 25, 2017, Friends of Robert Crown will set their new fund raising goal at $15.0 million. While this will a major effort, it is needed given revised project cost estimates and given the facilities requested during the public input process of schematic design for the Robert Crown Community Center and Library and surrounding fields. Fundraising will continue beyond January 1, 2017, and extend beyond ground breaking in 2018. 179 of 594 The 3rd extension contract is different than the previous extension in regards to the level of detail associated with administration of donated funds. Friends of Robert Crown, CCS and City Staff have outlined processes for the receipt and payment of funds and these processes will be formalized in a Memorandum of Understanding to be approved by the City Council in October 2017. Consideration was given to having the Friends of Robert Crown take over a portion of fund raising expenses. Rather than change this contractual relationship, Staff recommends that the Friends of Robert Crown begin payment to the City for Woodhouse Tinnucci Architects for the next phase of their services. These fees will be greater than the requested extension included in this report. Attachments: Attachment 1 – Crown Funding Update – September 2017 Attachment 2 – CCS Contract Extension Proposal 180 of 594 CAMPAIGN MEMORANDUM TO: Martin Lyons, City of Evanston DATE: September 20, 2017 FROM: Michael Happ, CCS Fundraising CC: Mayor Stephen H. Hagerty; Friends of the Robert Crown Center; Laura Meengs-Aikens, CCS RE: Campaign Progress – Robert Crown Community Center Marty, Below is a brief campaign progress report, highlighting key accomplishments, challenges, and next steps. Please contact CCS with questions or concerns. As always, thank you for your leadership and support. Statistical Overview: Campaign Totals Community Gifts and Pledges $4,452,732 Matching Grant Commitment $4,452,732 TOTAL GIFTS AND PLEDGES $8,905,464 City & EPL Bond Financing $12,500,000 TOTAL RAISED FOR PROJECT $21,405,464 NEEDED FOR $5M GOAL / $10M MATCH $547,268 The campaign has raised more than $4.45 million in gifts, pledges, and investments from the community, or $8.9 million in total with all gifts doubled by our lead matching grant. Counting the full value of the grant, the campaign has secured $9.45 million. The team must raise $547,000 more to fully realize the match, surpass our original stretch goal of $5 million from the community, and cross the $10 million milestone overall. Case for Support: Making use of new color renderings from the architect, CCS has begun the process of completely redesigning the campaign’s slate of materials in preparation for a second publicly-focused wave of fundraising activity. These materials include brochures, request prospectus packets, view books, postcards, hand pass pieces for events, and large signs and banners. Friends of the Robert Crown Center board members are taking a leadership role in crafting the revised message for the next wave of fundraising. Leadership: The Friends of the Robert Crown Center board met September 11. A planning meeting will be held this Thursday September 21 for a fields-focused fundraising event in November. This is a weekly meeting. CCS has also instituted a weekly meeting with the principal officers of the Friends Board to set short and long term fundraising priorities and drive campaign activity. Prospects: Three major request visits have been conducted in the past week, with key leaders continuing three other promising pending request conversations by phone and email. Talks with another potential leadership level partner organization are proceeding well; at their request, CCS and Parks Department staff are preparing revised gift and programming proposals for their consideration at an October meeting. Several new prospects at many potential request levels were engaged through the Evanston MashUp, and key volunteer leaders are following up this week. The buy-a-brick campaign has yielded 134 gifts of $500 to $2,000, and greatly increased the overall number of community members participating. Plan: CCS’s has provided a formal proposal for a three-month extension of services outlining a clear delineation of roles and responsibilities, projections and revised recommended goals, and deliverables. The two primary 90-day objectives are to continue and accelerate current fundraising success and to prepare the City and the Friends for a new publicly-focused phase of campaigning into and through 2018. $0 $2,000,000 $4,000,000 $6,000,000 $8,000,000 $10,000,000 6/1 8/1 10/1 12/1 2/1 4/1 6/1 8/1 10/1 181 of 594 September 13, 2017 Martin Lyons Assistant City Manager/Chief Financial Officer City of Evanston 2100 Ridge Ave. Evanston, IL 60201 Dear Marty: Thank you again for the privilege to partner with the City of Evanston, the Evanston Public Library, and a diverse coalition of community leaders on the campaign for a reimagined Robert Crown Community Center, Park, and Library. It has been CCS’s great pleasure to work with you and the City in advancing the campaign. ACHIEVEMENTS TO DATE Congratulations on all that the City and its partners have achieved thus far. Since the feasibility study in the fall of 2015 and the beginning of active fundraising activity in the spring of 2016, the campaign has secured over $9.4 million in total gifts and commitments. CCS is proud to have played a role in this tremendous community success, and we are eager to help continue it. To date, we have:  Solicited and secured a transformative $5 million matching grant  Negotiated and secured a $1 million institutional program partnership agreement  Secured $3.4 million in other gifts and pledges from over 300 individuals, families, businesses, and community organizations  Expanded the campaign’s list of prospects to include more than 1,000 individuals, families, and organizations with over $60 million in giving potential  Founded and built an active, vibrant 501(c)(3)-designated non-profit community organization, Friends of the Robert Crown Center, to solicit and steward gifts  Leveraged our fundraising success to facilitate the formation of a Project/Design Committee, the selection of an architectural firm, and the development of a beautiful and versatile site design  Created administrative infrastructure and operational systems and procedures to facilitate the project’s effective long-term financial planning and management—including bookkeeping, banking, accounts payable and receivable, pledge redemption, gift documentation and acknowledgement, recordkeeping, and revenue projection  Unified a diverse assembly of community leaders, elected and appointed officials, and volunteers into a thriving coalition focused on a common goal  Established the momentum necessary for the city and the Friends to launch a robust, publicly focused second wave of campaign activity, with the potential to raise another $1 to $3 million in gifts and pledges 182 of 594 Page 2 Laura M. Aikens Senior Vice President The original campaign plan included a recommended goal of $3 to $5 million, with the potential for additional lead gifts, to be pursued over a timeline of 12 to 24 months. After 18 months of active fundraising activity, the campaign has far surpassed those goals and is well-positioned for continued success. Most remarkably, the community coalition working to realize this bold vision has achieved the above victories despite several logistical and systematic impediments. At its outset, the campaign had:  No design, consensus on major design elements, or designing architect engaged  No established organizational leadership structure  No preexisting base of potential donors, members, or supporters  No applicable “roadmap” of similar successful initiatives to follow The campaign’s success to date is a testament to the to the values and generosity of the Evanston community, the great and immediate need for the programs and services the new center and park will make possible, the dedication and determination of our volunteers, the collaborative guidance of City and library staff, and the faithful support and leadership of the Mayor and City Council. CCS is pleased to have helped facilitate this success. We would be honored and excited to continue our partnership with the City of Evanston and build toward even greater achievements. OUR OUTLOOK CCS believes the campaign has reached an exciting threshold, creating a valuable once- in-a-generation opportunity. The coalition working to create this vital new community resource has built incredible momentum, and by continuing those efforts, stands to positively impact the local community for decades to come. To take advantage of this moment, CCS recommends the campaign coalition take all possible steps to continue and accelerate fundraising activity. Though the campaign has achieved significant success, there is tremendous potential yet unrealized. To date, we have more than $2 million in pending requests, $500,000 in scheduled requests, and $2 million in briefing meetings completed—representing more than $4.5 million in potential from donors who have shown enough interest to meet with a campaign representative. In addition, the families, individuals, and organizations who have not yet received requests represent over $40 million in giving potential. To date, the team has secured decisions from less than 25% of its identified prospects. These figures present the coalition with a valuable opportunity to take advantage of its current momentum by designing and launching a second phase of campaigning—a 6- to 12-month period of expanded solicitation activity with new materials, an increased focus on public outreach, and a goal of securing an additional $2 to $3 million in gifts and pledges. 183 of 594 Page 3 Laura M. Aikens Senior Vice President Though it is impossible to project fundraising scenarios with certainty, CCS can advise unequivocally that pledges and gifts will slow significantly without professional counsel engaged or full-time fundraising staff employed. The following are example projections to aid your decision-making process. Though imprecise, these estimates are based on known solicitations in progress as well as previous comparable CCS engagements. PROPOSAL FOR CONTINUED SERVICE With the critical $10-million milestone rapidly approaching, an innovative and attractive site design nearly complete, a fully operational non-profit fundraising organization in place, and overwhelming untapped giving potential within the community, the campaign stands poised to continue and build on its success. To help craft and realize that vision, CCS proposes an extension of full-time, on-site campaign management services beginning on October 2, 2017 and continuing for a period of three months. Services and Duties CCS will provide the following:  Campaign direction – CCS will continue to provide day-to-day management, implementation, and oversight of all campaign activities.  Strategic campaign guidance – CCS will provide strategic guidance, benchmark setting, and measurement to ensure that the established campaign momentum continues and accelerates.  Director assignment – CCS will assign the same full-time Campaign Director who has directed the previous 18 months of activity, Michael Happ, for the duration of this three-month extension of services.  Hours and location – CCS will work primarily out of the current on-site campaign office. The Campaign Director will maintain a weekly schedule of Monday through Friday during normal working hours, and will also attend meetings and events during evenings and weekends as needed. CCS personnel will frequently $7,000,000 $8,000,000 $9,000,000 $10,000,000 $11,000,000 6/1 7/1 8/1 9/1 10/1 11/1 12/1 1/1 Fundraising Projections Without Professional Direction With Professional Direction 184 of 594 Page 4 Laura M. Aikens Senior Vice President attend to campaign business at other locations in and around Evanston during normal working hours, and will occasionally work from the CCS office and other locations as necessary. No part of this agreement shall establish or imply a requirement for CCS personnel to be in specific locations during specific predetermined periods of time.  Case and collateral development – CCS will continue to revise, enhance, and recreate case for support materials, including printed pieces, mail and email communications, video and social media content, and other promotional and internal campaign documents. We will collaborate with the City of Evanston, the Friends of the Robert Crown Center, and other campaign volunteers to ensure that the campaign’s slate of campaign collateral meets all fundraising needs for the next 6 to 12 months.  Leadership development and volunteer management – CCS will continue to provide counsel to and collaborate with the Mayor and other City of Evanston leaders to build support for the project and help further campaign objectives. CCS will continue to assist, advise, and collaborate with the Board of Directors of the Friends of the Robert Crown Center, and to coordinate and facilitate the Friends’ fundraising activity. In addition, CCS will continue to work with the City and the Friends to identify, recruit, and train other volunteers and leaders.  Reporting – CCS shall report solely and directly to Martin Lyons, Assistant City Manager/Chief Financial Officer of the City of Evanston. Though CCS will assist, advise, collaborate with, and help coordinate the activity of the Friends of the Robert Crown Center, no part of this agreement shall establish, imply, or constitute a reporting relationship between CCS and any officer or representative of the Friends of the Robert Crown Center. Deliverables CCS will create or lead the development process of the following:  Internal planning and operational documents – These materials will include a 6- to 12-month Campaign Plan with a new timeline and recommended leadership structure, an updated Table of Gifts and Annotated Prospect List, an administrative Standard Operating Procedures Manual, and a Campaign Continuation and Completion Guide.  Promotional pieces – These materials will include a new general-purpose campaign brochure, a project view book, a revised personal gift prospectus, updated promotional copy for a new campaign video, an advertisement opportunities brochure, an updated and expanded slate of naming opportunities, new banners and posters, and redesigned visual and textual website content.  Donor communications – These materials will include acknowledgement letters, pending request letters, pre-visit introductions, event invitations, a holiday- season general appeal, community announcements, and mass email marketing messages. 185 of 594 Page 5 Laura M. Aikens Senior Vice President Roles and Responsibilities Recognizing the City of Evanston’s in-kind support of the Friends of the Robert Crown Center in the form of staff hours, CCS will direct campaign activity in accordance with the following delineation of authority and responsibility: Duties and Activities CCS Fundraising City of Evanston Friends & Campaign Volunteers Volunteer Management   Solicitation training   Individual coaching   Prospect assignment   Fundraising meeting leadership   Volunteer recruitment   Sports and user group communication  Event planning meeting leadership  Gift Solicitation Leadership and major gift requests * * Community gift requests - $25,000 and below   Prospect calls and emails - prep and counsel   Prospect calls and emails *  Community group meetings and presentations   Solicitation Materials - Content Creation Briefing and request prospectuses   Request levels   Brochures and targeted pieces   Postcards and other mail pieces   Posters and banners   Pre-visit and pending request letters  Letters of intent - standard and customized   Talking points    Video content   Email blasts and social media posts   Internal and Operational Materials Campaign plan and timeline   Table of gifts and prospect lists   Systems and procedures   Campaign continuation and completion guide   * at CCS's discretion; see "Prospect Assignment" 186 of 594 Page 6 Laura M. Aikens Senior Vice President Duties and Activities CCS Fundraising City of Evanston Friends & Campaign Volunteers Data and Pledge Redemption Management Prospect research  Gift and pledge tracking  Gift documentation and recordkeeping  Financial reporting and revenue projections  Invoices and reminders  Acknowledgement letters   Financial Functions Physical recordkeeping  Mailbox / correspondence management   Expenses and banking   Credit card transaction management   Bookkeeping, budgeting, financial statements  Audit & 990 preparation  Financial oversight  Grants Oversight and Management Research  Application and proposals  Letters of Inquiry  Supporting material assembly  Office and Administrative Functions Campaign progress reports    Staff meeting coordination  Website maintenance   Mass mailings  Objectives Using all of the tools and tactics described herein, CCS will use this three-month engagement period to aggressively pursue the following two main objectives:  Continuing current fundraising progress – CCS will work to ensure that fundraising momentum continues and accelerates, keeping the campaign on pace to eventually reach $12 to $13 million.  Ensuring long-term campaign sustainability – CCS will prepare the City of Evanston, the Friends of the Robert Crown Center, and all other allies and partners to continue a robust and successful campaign into 2018 and beyond. 187 of 594 Page 7 Laura M. Aikens Senior Vice President PROFESSIONAL FEE CCS’s fee for the above services is $32,000 per month. The total fee for three months of extended full-time, on-site campaign management services is $96,000, payable in monthly installments as services are rendered. The only additional costs would be for local transportation for the on-site director and executive travel. At the end of this extended contract period, CCS would work with you and the City to assess what is needed beyond the next three months, and identify the most appropriate level of service to support further fundraising activity. CONCLUSION If the City is satisfied with the terms and conditions included herein, this letter can serve as an agreement between the City of Evanston and Community Counselling Service Co., LLC (CCS Fundraising) to extend full-time campaign management services for three months beginning on October 2, 2017 and ending on December 29, 2017. All other terms and conditions of our contracts dated August 11, 2015, February 13, 2017, and June 6, 2017 remain the same. Please sign and return a copy to CCS Fundraising and retain one copy for your files. Thank you again for the opportunity to continue our work with you. Sincerely, Laura Meengs-Aikens Name Signature Title Date Name Signature Title Date 188 of 594 For City Council meeting of September 25, 2017 Item A3.8 Business of the City by Motion, Termination of Pest Management Services Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Evonda Thomas-Smith Director, Health and Human Services Department Ike Ogbo, Public Health Manager, Health and Human Services Subject: Termination of Smithereen Pest Management Services Contract Date: September 19, 2017 Recommended Action: Staff recommends the termination of the current contract between the City of Evanston and Smithereen Pest Management Services. The termination request is due to unmet contractual requirements. Staff is recommending hiring another rodent control company to replace Smithereen until the end of the 2017 calendar year. Livability Benefits: Support Strong and Safe Communities: Improve Health Outcomes. Background: In 2012, the City contracted Rose Pest Solutions for rodent treatment at residential properties and public places in Evanston. Rose Pest Solutions provided these services from 2012 to March 30, 2017. On April 1, 2017, Smithereen Pest Management Services became the new contractual vendor. Complaints: The first six months of the contractual obligations, 311 has received over 100 complaints from residents and city staff on the lack of timely responses, quality of service, and treatment to reduce rodent population. The contract specifically details response and service requirements; however Smithereen has failed in meeting such requirements. This constitutes an infraction of the terms of the contract and demonstrates the inability of Smithereen to honor the expectation of the contractual agreement. City staff have hosted meetings with Smithereen to address concerns but their services continue to be inadequate. Memorandum 189 of 594 To date, the City has received 546 rodent treatment requests. The table below depicts the City’s rodent treatment requests from 2015-2017. Table 1 Year Rodent Treatment Requests January 1- September 19, 2017 546 2016 1,108 2015 1,280 Costs of Other Vendors: Staff obtained three quotes from licensed pest control companies to complete the rodent control services from October, 1 through December 31, 2017. A Request for Proposal (RFP) will be prepared for FY2018 and subsequent years for a long-term rodent control company if approved. Table 1.1 Rodent Control Company Cost(October 1- December 31, 2017) Chem-Wise $8,150 Pest Management Services $7,150 Rose Pest Solutions $19,000 All three companies submitted RFP’s in 2016 and have indicated experience in providing pest control services in various municipalities in Illinois. Attachment: Smithereens’ Pest Management’s Contract 190 of 594 191 of 594 192 of 594 193 of 594 194 of 594 195 of 594 196 of 594 197 of 594 198 of 594 199 of 594 200 of 594 201 of 594 202 of 594 203 of 594 204 of 594 205 of 594 206 of 594 207 of 594 208 of 594 209 of 594 210 of 594 211 of 594 212 of 594 213 of 594 214 of 594 215 of 594 216 of 594 217 of 594 218 of 594 219 of 594 220 of 594 221 of 594 222 of 594 223 of 594 224 of 594 225 of 594 226 of 594 227 of 594 228 of 594 229 of 594 For City Council meeting of September 25, 2017 Item A3.9 Business of the City by Motion: Fountain Square Construction, Change Order #2 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Fountain Square Renovations (Bid No. 17-05) Change Order No. 2 Date: September 25, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute Change Order No. 2 for the Fountain Square Renovation Project (Bid No. 17-05), which modifies the project’s completion deadline for portions of the fountain and memorial work to May 1, 2018. There is no cost increase associated with this change order. Funding Source: Funding is provided from multiple funds as identified in the 2017 Capital Improvements Plan and as noted below: Fund Source Account FY 2017 Budget Project Amount Washington National TIF 415.40.4217.65515 - 516004 $4,740,000 $4,740,000.00 2017 GO Bond in the Capital Improvements Fund (for Alt #7 - Sheridan Road lighting) 415.40.4117.65515 - 415450 $290,000 $262,960.00 2017 GO Bond in the Capital Improvements Fund (from other project savings) 415.40.4117.65515 - 516004 $1,000,000 $897,306.70 Total $6,030,000 $5,900,266.70 Memorandum 230 of 594 Livability Benefits: Built Environment: Enhance public spaces; Provide compact and complete streets and neighborhoods Education, Arts & Community: Preserve and reuse historic structures and sites Background Information: Copenhaver Construction is currently in the process of reconstructing Fountain Square and the 1500 Block of Sherman Avenue. The project was originally scheduled for completion on December 1, 2017, but due to several factors including delays in receiving an Illinois Department of Public Health permit for the fountain construction and extended lead-times for procurement of the memorial wall glazing, the contractor will be unable to complete all aspects of the work within the original schedule. Copenhaver Construction has requested a contract extension until May 1, 2018 to complete portions of the fountain and memorial wall construction only. This will also impact installation of street furniture and some landscaping elements. All other aspects of the project will not be extended and shall be subject to the contract’s original construction deadline of December 1, 2017. Staff and the project’s construction engineering consultant have reviewed this request and find it acceptable. Analysis: Staff recommends approval of Change Order No. 2 to extend Copenhaver Construction’s contract for a portion of the work at the Fountain Square Renovation Project until May 1, 2018. Please note Change Order No. 1 was approved by staff and was related to field modifications of several items, none of which impacted the overall contract amount. There will be an additional change order request by Christopher B. Burke Engineering related to this time extension, which would include a time extension and an increase in cost for engineering. This has not yet been negotiated. Legislative History: On 10/19/2015, City Council authorized proceeding with a Request for Proposal for engineering services On 2/22/2016, City Council approved a contract for Phase I of Engineering Services with Christopher B. Burke Engineering On 7/11/2016, City Council approved the design concepts and authorized a contract amendment for Phase II of Engineering Services with Christopher B. Burke Engineering On 3/13/17, City Council approved the construction services with Copenhaver Construction. Attachments: Change Order No. 2 231 of 594 232 of 594 For City Council meeting of September 25, 2017 Item A3.10 Business of the City by Motion: Stump Removals For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Bureau Chief, Environmental Services Subject: Contractual Stump Removals Date: September 18, 2017 Recommended Action Staff recommends that City Council authorize the City Manager to execute a contract for the removal of stumps from City parkways to the low bidder, Alvarez, Inc., (Barrington, IL), in the amount of $34,920.41. Funding Source Funding for this project is included in the FY 2017 General Fund (Account 100.40.4320.62385). The adopted 2017 Fiscal Year Budget allocated $75,000 to this account, which has a current balance of $59,525. Livability Benefits: Built Environment: Enhance public spaces Natural Systems: Protect and restore natural ecosystems. Background: Since Emerald Ash Borer was discovered in Evanston in 2006, City staff has continued to fall behind in other areas of work tasks due to the increase in Ash tree removals. In order for us to reduce the number of stumps on parkways citywide, staff is requesting to contract out the grinding of stumps and parkway restoration at 272 locations citywide. Summary Bids to perform this work were opened and publicly read on September 12, 2017. Only one bid was received as follows: Memorandum 233 of 594 Contractor Address Bid Per Inch # of Elms Average diameter in inches Award Total Alvarez, Inc. 15N497 Old Sutton Rd. Barrington, IL, 60010 $7.57 4,613 17” $34,920.41 The bid price from Alvarez is in line with previous bids for this type of work that Evanston has solicited in the past. Staff has checked the references of the vendor, since they have not done any work for the City of Evanston in the past. All three references were very positive of the companies past performance. The work under this contract includes the grinding of 272 existing stumps to a minimum depth of 18”, removal of the stump grindings, the placement of new topsoil to fill the hole, and then the seeding of all disturbed areas on each parkway. The completion date under this contract is November 30, 2017. 234 of 594 For City Council meeting of September 25, 2017 Item A3.11 Business of the City by Motion: Residential Refuse Collection Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Residential Refuse Collection Contract Award (RFP 17-47) Date: September 15, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Refuse Collection Agreement, with the option for one additional three (3) year extension, to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) for the collection and transportation of residential refuse at the unit prices indicated in the table below for an initial annual cost of $1,580,136.00. Staff also recommends the award of a waste characterization study to Groot Industries, Inc. (2500 Landmeier Rd, Elk Grove Village, IL) in the amount of $8,800.00 for a study to be completed within 12-months of contract award. Service Category Estimated Number of Units Unit Price per Month Monthly Cost Annual Cost Once per week collection 65-gallon cart 3,000 $7.08 $21,240.00 $ 254,880.00 Once per week collection 95-gallon cart plus one 30 gallon bag 11,600 $8.93 $103,588.00 $ 1,243,056.00 Once per week collection of each additional cart (65 or 95-gallon 1,000 $6.85 $6,850.00 $ 82,200.00 TOTAL ANNUAL COST $ 1,580,136.00 The unit price listed is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. The charges for the previous 12 months are subject to a minimum 1.5% Memorandum 235 of 594 adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of November 1st of each subsequent year this Agreement is in effect. Funding Source: Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: On August 7, 2017, staff received proposals to provide solid waste services for the residents of Evanston. As indicated in the Administration & Public Works committee presentation on February 13, 2017, staff sought proposals for the basic solid waste services currently provided. The request also sought several alternative proposals that would increase the type of service provided and / or provide options to reduce the waste stream to landfills. Several alternatives allowed for a new method of collecting food waste and disposing it at a compost site rather than a landfill site. The current basic refuse collection services provided to residential properties include: • Once per week collection of solid waste debris in 95 gallon carts and up to one 30-gallon bag or in 65 gallon carts from single family properties and multi-unit properties with 5 or less units. In accordance with the City’s agreement with the Solid Waste Agency of Northern Cook County (SWANCC), this debris is transported to the SWANCC facility and SWANCC invoices the City separately for the debris disposal. It should be noted that city employees collect recyclable materials from single family properties and multi-unit properties with 5 or less units. Summary: On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal Residential and Condominium Solid Waste Collection. The RFP was advertised on Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were received from the firms listed in Table 1 below. TABLE 1 Firm Address Advanced Disposal Services Solid Waste Midwest, LLC 2800 Shermer Road Northbrook, IL Collective Resources, Inc. 803 Elmwood Avenue Evanston, IL Flood Brothers Disposal/Recycling Services 17W697 Butterfield Road, Suite E Oakbrook Terrace, IL Groot Industries, Inc. 2500 Landmeier Road, Elk Grove Village, IL Lakeshore Recycling Systems 6132 W Oakton Street Morton Grove, IL 236 of 594 Waste Management of Illinois, Inc. 700 East Butterfield Road Lombard, IL Only four of the firms, Advanced Disposal, Lakeshore Recycling, Groot Industries, and Waste Management provided proposals for the residential services. Waste Management only provided a proposal for the basic service and did not provide proposals for the bid item 1, alternates 1 and 2. A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Kumar Jensen, Sustainability Coordinator Kevin Johnson, Environmental Services Bureau Supervisor Linda Thomas, Purchasing Agent The final scoring of the proposals is shown in Table 2 below. TABLE 2: Residential Refuse Service Collection Analysis: Bid item 1 is for the residential solid waste collection from single family properties and multi-unit properties with 5 or less units. There are approximately 14,600 residential units, 12,400 stops and 15,600 carts that receive annual service through the residential refuse collection program. The base bid is for the same service currently provided and includes: • Collection from a 95 gallon cart and up to one 30-gallon bag • Collection from a 65 gallon cart • Collection from additional carts of any size Bid item 1, alternate 1 modifies the service to include: • Collection from a 95 gallon cart and up to 3 cubic yards of material Firm Firm Quals and Exp Responses to Additional Submission Requirements Project Approach Price Willingness to Execute Agreement Org and Completeness of Proposal Total Score 100 pts Lakeshore Recycling Services 14 16 14 29 10 9 92 Groot Industries, Inc.14 15 13 25 10 9 86 Collective Resources, Inc 6 13 11 30 10 9 79 Waste Management of Illinois, Inc.14 15 13 10 5 8 65 Flood Brothers Disposal/Recycling 12 11 11 10 10 9 63 Advanced Disposal Services 13 16 7 5 10 8 59 237 of 594 • Collection from a 65 gallon cart • Collection from additional carts of any size Bid item 1, alternate 2 modifies the service to include: • Collection from a 95 gallon cart and all other legal debris • Collection from a 65 gallon cart • Collection from additional carts of any size Staff requested pricing for bid item 1, alternate 1 alternate 2 in order to potentially provide better service with special pickups. Staff currently has two employees working daily to collect special pickups. There are approximately 3,000 special pickup requests annually, which translate to 12 pickup requests daily. During peak periods, there are 17 special pickups requests per day. Approximately 50% of the special pickup requests are for 3 cubic yards or less of debris. Accepting alternate 1 would allow staff to be more responsive to collecting special pickups that are larger than 3 cubic yards. Accepting alternate 2 would allow staff to be more responsive to special pickups and the need for the semi-annual bulk pickup would be eliminated. As expected, the cost proposals for Alternates 1 & 2 were higher than the base bid due to the increased service provided. The table 3 below summarizes the annual cost for base bid and each of the alternates. TABLE 3 Residential Refuse Service Financial Analysis: The existing residential refuse service contract is with Groot and expires on October 31, 2017. Their current annual rate to provide the contractual collection of debris is $1,630,565. The low bid submitted for the basic residential service beginning November 1, 2017 was provided by Groot in the annual amount of $1,580,136, or approximately $50,000 less than the current contract amount. Summary: Staff does not recommend accepting the prices for the alternate proposals since the increased service does not justify the increased cost. Groot has performed satisfactorily during the current contract. Staff therefore recommends award of the base bid to Groot Industries. Item Advanced Disposal Lakeshore Recycling Groot Industries Waste Management Base Bid 1,882,656$ 1,615,680$ 1,580,136$ 2,421,240$ Alternate 1 1,938,336$ 1,681,200$ 1,748,616$ N/A Alternate 2 1,938,336$ 1,728,000$ 1,823,496$ N/A 238 of 594 For City Council meeting of September 25, 2017 Item A3.12 Business of the City by Motion: Condominium Refuse Collection Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Condominium Refuse Collection Contract Award (RFP 17-47) Date: September 15, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Condominium Refuse Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of condominium refuse for a 2018 unit price of $6.25 resulting in an initial annual cost of $423,000.00. Staff also recommends the award of a waste characterization study to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) in the amount of $1,900.00 for a study to be completed within 12-months of contract award. Service Category Estimated Number of Units Unit Price per Month Monthly Cost Annual Cost Twice per week collection of dumpsters or wheeled carts 5,640 Condo Units $6.25 $35,250.00 $ 423,00.00 The unit price listed is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. The charges for the previous 12 months are subject to a minimum 1.5% adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of November 1st of each subsequent year this Agreement is in effect. Funding Source: Funding will be from the Solid Waste Fund, Account 520.40.4310.62390 which has a FY2017 budget of $418,000. Memorandum 239 of 594 Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: The City currently provides, by contractor, twice per week refuse collection service to owner occupied buildings six (6) units and greater enrolled in the City’s Condominium Program. There are approximately 5,640 residential units and 265 stops that receive service through the condominium refuse collection program. These locations are typically serviced by dumpsters, but there are some addresses that are serviced by wheeled carts. Dumpsters and carts are provided, owned and maintained by the contractor. The contractor is paid monthly on a per unit basis by the City. Condominiums may request additional days of service at a price negotiated directly with the contractor. The invoices and payment for any additional service is billed directly to customers and the City is not involved in that transaction. The contractor that collects the condominium refuse is responsible for the disposal and the disposal cost is included in the contractor’s unit price. It should be noted that city employees collects the recyclable materials from condominium buildings. Summary: On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal Residential and Condominium Solid Waste Collection. The RFP was advertised on Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were received from the firms listed in Table 1 below. TABLE 1 Firm Address Advanced Disposal Services Solid Waste Midwest, LLC 2800 Shermer Road Northbrook, IL Collective Resources, Inc. 803 Elmwood Avenue Evanston, IL Flood Brothers Disposal/Recycling Services 17W697 Butterfield Road, Suite E Oakbrook Terrace, IL Groot Industries, Inc. 2500 Landmeier Road, Elk Grove Village, IL Lakeshore Recycling Systems 6132 W Oakton Street Morton Grove, IL Waste Management of Illinois, Inc. 700 East Butterfield Road Lombard, IL Only four of the firms, Advanced Disposal, Flood Brothers, Lakeshore Recycling, and Groot Industries, provided proposals for the condominium services. 240 of 594 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Kumar Jensen, Sustainability Coordinator Kevin Johnson, Environmental Services Bureau Supervisor Linda Thomas, Purchasing Agent The final scoring of the proposals is shown in Table 2 below. TABLE 2: If the contract is awarded to Lakeshore Recycling, other firms may challenge the award because Lakeshore did not attend the mandatory pre-proposal meeting for FRP 17-47. Staff had initially issued Request For Proposal 17-22 for the Municipal Residential and Condominium Solid Waste Collection. A mandatory pre-proposal meeting for RFP 17- 22 was held on May 18, 2017 and Lakeshore attended that meeting. However, due to the number of modifications to the proposal the City decided to reissue the request for proposal as RFP 17-47 which required a second mandatory pre-proposal meeting on July 13, 2017 that Lakeshore did not attend. This irregularity was reviewed by the Legal Department. The Legal Department determined that the information provided at the second meeting was substantially the same as the information provided at the first meeting and therefore felt it was in the City’s best interest to allow Lakeshore to submit a proposal. Condominium Refuse Service Collection Analysis: Bid item 2 is for the condominium solid waste collection from owner occupied buildings six (6) units and greater. There are approximately 5,640 residential units and 265 stops that receive service through the condominium refuse collection program. There were no alternate bid items for the condominium refuse collection service. Firm Firm Quals and Exp Responses to Additional Submission Requirements Project Approach Price Willingness to Execute Agreement Org and Completeness of Proposal Total Score 100 pts Lakeshore Recycling Services 14 16 14 29 10 9 92 Groot Industries, Inc.14 15 13 25 10 9 86 Collective Resources, Inc 6 13 11 30 10 9 79 Waste Management of Illinois, Inc.14 15 13 10 5 8 65 Flood Brothers Disposal/Recycling 12 11 11 10 10 9 63 Advanced Disposal Services 13 16 7 5 10 8 59 241 of 594 The unit prices and corresponding monthly and annual fee for the four firms that submitted pricing for the condominium service is show in table 3. TABLE 3 Firm Unit Price Per Month # Units Monthly Cost Annual Cost Lakeshore Recycling $ 6.25 5,640 $ 35,250.00 $ 423,000.00 Advanced Disposal $ 7.16 5,640 $ 40,382.40 $ 484,588.80 Flood Brothers $ 8.00 5,640 $ 45,120.00 $ 541,440.00 Groot Industries $ 9.50 5,640 $ 53,580.00 $ 642,960.00 Condominium Refuse Service Financial Analysis: The existing condominium refuse service contract is with Lakeshore and expires on October 31, 2017. Their current monthly price per unit is $6.49 resulting in a current annual rate of $432,000. The low bid submitted for the condominium service beginning November 1, 2017 was provided by Lakeshore for a monthly price per unit of $6.25 resulting in an annual cost of $423,000, or $9,000 less than the current contract amount. Summary: Lakeshore has performed satisfactorily during the current contract and their submitted proposal price is lower than the existing. Therefore staff recommends award of the Condominium Refuse Collection Contract to Lakeshore Recycling. 242 of 594 For City Council meeting of September 25, 2017 Item A3.13 Business of the City by Motion: Residential Yard Waste Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Residential Yard Waste and Food Scrap Collection Contract Award (RFP 17-47) Date: September 15, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to negotiate and execute a five (5) year Residential Yard Waste Collection Agreement, with the option for one additional three (3) year extension, to Lakeshore Recycling Systems (6132 W. Oakton Street, Morton Grove, IL) for the collection and disposal of residential yard waste and food scraps at the unit prices indicated in the table below for an initial annual cost of $623,677.14. Service Category Estimated Number of Units Unit Price per Month Monthly Cost NO. of Months Annual Cost Once per week collection of 95-gallon carts 6,158 $5.45 $33,561.10 8 $268,488.80 Once per week collection of additional 95-gallon carts 358 $2.73 $16,811.34 1 $16,811.34 Lump Sum Cost for Once per week collection of stickered bags or bundles $39,809.00 8 $318,472.00 Lump Sum Cost for Once per week collection of stickered bags or bundles $19,905.00 1 $19,905.00 TOTAL ANNUAL COST $623,677.14 The unit price listed is for the service year starting on November 1, 2017 and ending on October 31, 2018. The unit prices in future service years will be adjusted annually based on the change in the Consumer Price Index (CPI-U) for the Midwest Urban Area, All Items. The charges for the previous 12 months are subject to a minimum 1.5% adjustment and a 3.5% maximum adjustment; such adjustment shall be effective as of November 1st of each subsequent year this Agreement is in effect. Memorandum 243 of 594 Funding Source: Funding will be from the Solid Waste Fund, Account 520.40.4310.62415 which has a FY2017 budget of $2,500,000. Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: Bid item 3 is for yard waste services to detached dwellings, townhomes, duplexes, and multifamily residential dwellings up to and including all multi-unit buildings five (5) units and less, to owner occupied buildings six (6) units and greater enrolled in the City’s Condominium Program. There are approximately 20,000 residential and condominium units and 12,760 stops eligible for yard waste service. Presently there are 5,800 stops that have at least one cart and receive weekly service and there are approximately 45,500 yard waste stickers purchased annually. Under the current service yard waste carts and stickered bags season is April 1 – December 15 (8.5 months) annually. Summary: On June 29, 2017, the City issued Request For Proposal (RFP) 17-47 for Municipal Residential and Condominium Solid Waste Collection. The RFP was advertised on Demandstar and in the Chicago Tribune. On August 7, 2017, six proposals were received from the firms listed in Table 1 below. TABLE 1 Firm Address Advanced Disposal Services Solid Waste Midwest, LLC 2800 Shermer Road Northbrook, IL Collective Resources, Inc. 803 Elmwood Avenue Evanston, IL Flood Brothers Disposal/Recycling Services 17W697 Butterfield Road, Suite E Oakbrook Terrace, IL Groot Industries, Inc. 2500 Landmeier Road, Elk Grove Village, IL Lakeshore Recycling Systems 6132 W Oakton Street Morton Grove, IL Waste Management of Illinois, Inc. 700 East Butterfield Road Lombard, IL Only three of the firms, Lakeshore Recycling, Groot Industries and Waste Management, provided proposals for the residential yard waste services. Lakeshore was the only firm to provide pricing for all alternates. Groot Industries provided pricing for the base bid and alternate 2. Waste Management only provided a proposal for the basic service and did not provide proposals for any of the alternates. 244 of 594 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Kumar Jensen, Sustainability Coordinator Kevin Johnson, Environmental Services Bureau Supervisor Linda Thomas, Purchasing Agent The final scoring of the proposals is shown in Table 2 below. TABLE 2: If the contract is awarded to Lakeshore Recycling, other firms may challenge the award because Lakeshore did not attend the mandatory pre-proposal meeting for FRP 17-47. Staff had initially issued Request For Proposal 17-22 for the Municipal Residential and Condominium Solid Waste Collection. A mandatory pre-proposal meeting for RFP 17- 22 was held on May 18, 2017 and Lakeshore attended that meeting. However, due to the number of modifications to the proposal the City decided to reissue the request for proposal as RFP 17-47 which required a second mandatory pre-proposal meeting on July 13, 2017 that Lakeshore did not attend. Residential Refuse Service Collection Analysis: The base bid is for the same service currently provided and includes: • Collection from 95 gallon yard waste carts for 8.5 months • Collection of stickered bags and bundles for 8.5 months Bid item 3, alternate 1 modifies the service provided to: • Collection from 95 gallon yard waste carts for 8.5 months • Collection of stickered bags and bundles during a shortened collection season of 2.5 months (October 1 to December 15) Bid item 3, alternate 2 modifies the service provided to: • Collection from 95, 65, or 35 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months Firm Firm Quals and Exp Responses to Additional Submission Requirements Project Approach Price Willingness to Execute Agreement Org and Completeness of Proposal Total Score 100 pts Lakeshore Recycling Services 14 16 14 29 10 9 92 Groot Industries, Inc.14 15 13 25 10 9 86 Collective Resources, Inc 6 13 11 30 10 9 79 Waste Management of Illinois, Inc.14 15 13 10 5 8 65 Flood Brothers Disposal/Recycling 12 11 11 10 10 9 63 Advanced Disposal Services 13 16 7 5 10 8 59 245 of 594 • Collection of stickered bags and bundles for 8.5 months Bid item 3, alternate 3 modifies the service provided to: • Collection from 95, 65, or 35 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months • Collection of stickered bags and bundles during a shortened collection season of 2.5 months (October 1 to December 15) Bid item 3, alternate 4 is a mandatory yard waste and food scrap service and would be required of all properties in Evanston including all detached dwellings, townhomes, duplexes, and multifamily residential dwellings up to five (5) units and to owner occupied buildings six (6) units and greater enrolled in the City’s Condominium Program. The service provided would include: • Collection from 95 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months • Collection from 65 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months • Collection from 35 gallon yard waste carts allowing food scraps to be placed in the cart for 12 months Staff requested pricing for bid item 3; alternates 1 and 3 in order to determine if a shortened period when stickers could be used would reduce the cost for the yard waste service. Cost savings were not realized and therefore staff is not recommending these alternates. Staff requested pricing for bid item 3; alternates 2, 3 and 4 in order to obtain pricing that would divert food scrap from the landfill to a compost site. Food scrap would be allowed in the yard waste cart rather than the solid waste cart and was proposed to be collected for all twelve months throughout the year. The cost proposals for the alternates were higher than the base bid. Table 3 below summarizes the annual cost for the base bid and each of the alternates. TABLE 3 Item # of Months Cart is Picked up # of Months Stickered Material is Picked Up Lakeshore Recycling Groot Industries Waste Management Base Bid 8.5 8.5 $623,677.14 $697,008.05 $770,479.78 Alternate 1 8.5 2.5 $650,445.94 N/A N/A Alternate 2 12 8.5 $848,977.00 $1,109,950.00 N/A Alternate 3 12 2.5 $1,032,560.00 N/A N/A Alternate 4 12 N/A $1,305,070.00 N/A N/A Alternate 4 includes the cost of purchasing 6,500 additional carts needed for this service 246 of 594 The proposals submitted to provide year round yard waste and food scrap collection for residents with a yard waste cart or for the mandatory yard waste / food scrap program was too expensive to implement. Further negotiations with Lakeshore resulted in Lakeshore agreeing to allow food scraps to be placed in existing yard waste carts during the 8.5 months of yard waste collection provided by the base bid. Residential Yard Waste Service Financial Analysis: The existing residential refuse service contract is with Groot and expires on October 31, 2017. Their current annual rate to provide the contractual collection of yard waste is $664,663.32. The low bid submitted for the basic residential yard waste service beginning November 1, 2017 was provided by Lakeshore in the annual amount of $632,677.14, or approximately $41,000 less than the current contract amount. Summary: Lakeshore’s proposal is lower than the current price to perform the yard waste collection. In addition, Lakeshore has agreed to allow food scraps to be placed in yard waste carts during the 8.5 month yard waste collection season. Therefore, staff recommends award of the yard waste collection services to Lakeshore Recycling. 247 of 594 For City Council meeting of September 25, 2017 Item A3.14 Business of the City by Motion: Sanitation Service Charges For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Solid Waste Fund Analysis Date: September 21, 2017 Recommended Action: Staff recommends that City Council continue discussion on suggested sanitation service charge amendments and provide direction. Livability Benefits: Climate & Energy: Reduce material waste, Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Legislative History: At the September 11, 2017 City Council meeting, Council reviewed staff’s memorandum detailing the background and history of sanitation charges with Council and recommended staff return September 25, 2017 for continued discussion. From Staff’s September 11, 2017 Memorandum: Background: As of June 30, 2017, the Solid Waste Fund has a deficit balance $806,038. Additionally, because the sanitation service charges do not generate sufficient revenue to match the expenses to provide the services, a transfer from the General Fund to the Solid Waste Fund is necessary. In FY 2017 the General Fund will transfer $1,055,967 to the Solid Waste Fund. It is staff’s desire to make the Solid Waste Fund a true enterprise fund generating sufficient revenues to match expenditures. The cost to provide the sanitation services has been steadily increasing over the past several years. However, the sanitation service charge fees have not been adjusted accordingly. The yard waste fees were established in February 2010 and have not been adjusted since. The monthly fees for residential refuse collection from a 65-gallon cart and an additional cart were last increased in December 2011. The monthly fee for residential refuse collection from a 95-gallon cart was last increased in December 2013. The monthly fee per unit in the condominium program was last increased in May 2016. Memorandum 248 of 594 Analysis: Based on proposals received in response to RFP 17-47 for Municipal Residential and Condominium Solid Waste Collection, the City will need to increase the sanitation service charges for all solid waste services provided if the revenue for the service is going to meet the expenditure to provide the service. Table 1 below indicates the revenue generated by the current fee structure and well as the cost to provide the services in 2018 and the proposed cost to provide the services in 2019 assuming a 2% increase in costs. TABLE 1 Service Provided Revenue Generated by Current Fee Revenue Needed to Meet 2018 Expenditures Revenue Needed to Meet 2019 Projected Expenditures Residential Refuse $2,880,240 $3,315,403 $3,381,711 Condominium Refuse $571,600 $599,400 $611,388 Yard Waste Refuse $234,625 $623,677 $636,151 Apartment Recycling $.0 $218,000 $222,000 Residential Refuse fees: Staff recommends that the residential refuse fee be established to meet the proposed expenditure requirements for 2019. The expenditures include costs for collection and transportation, SWANCC disposal fees and the cost for City employees to collect recycling debris. This would raise the current fees by 17.42 % and generate $3,381,978 in revenue. If this rate is established for service beginning January 1, 2018, it will generate $66,800 more than the 2018 anticipated expenditures and help offset the Solid Waste Fund negative fund balance. Table 2 below provides staff’s recommended fee structure for residential refuse collection. TABLE 2 Condominium Refuse Fee: Staff recommends that the condominium refuse fee be established to meet the proposed expenditure requirements for 2019. The expenditure includes costs for the collection and disposal of refuse and the cost for City employees to collect the recycling debris. This would raise the current fees by 4.43 % and generate $611,367 in revenue. Residential Service 95- gallon cart 65- gallon cart Additional cart Current fee per month per dwelling $17.95 $7.95 $7.95 Proposed fee per month per dwelling $21.08 $9.33 $9.33 249 of 594 If this rate is established for service beginning January 1, 2018, it will generate approximately $12,000 more than the 2018 anticipated expenditures and help offset the Solid Waste Fund negative fund balance. Table 3 below provides staff’s recommended fee structure for condominium refuse collection. TABLE 3 Yard Waste Fees: Staff recommends that the yard waste fees be established to meet the anticipated expenditure requirements for 2018. The expenditure includes costs for the collection and disposal of yard waste. Currently the fees for yard waste are so low that the City must transfer approximately $430,000 from the General Fund to the Solid Waste Fund in order to provide this service. To meet the 2018 expenditure requirements the yard waste fees will need to be raised substantially. Table 4 below provides staff’s recommended fee structure for yard waste collection. Revenue from the below rate increases are anticipated to generate $622,250 resulting in a shortfall of only $1,400 for the service in 2018. TABLE 4 Recycling Collection at Multi-Family Apartments with 6-Units and Greater Staff recommends that a sanitation service charge be established for recycling collection at multi-family apartments with 6-units and greater and that the initial fee set at $2.60 per unit per month. This fee would generate approximately $218,000 annually and support the expenses to provide this service by Evanston employees. The expenses needed to provide this service include a new Equipment Operator II position, a new sanitation packer truck and the cost for maintenance of the truck. Condominium Service Fee Current fee per month per unit $8.65 Proposed fee per month per unit $9.03 Yard Waste Service 95-gallon cart Stickered bags or bundles Current annual fee per year per cart $25.00 Proposed annual fee per year per cart ($20 billed every other month for 3 months) $60.00 Current fee per yard waste sticker $1.75 Proposed fee per yard waste sticker $5.50 250 of 594 For City Council meeting of September 25, 2017 Item A4 Resolution 73-R-17: Approving Settlement in Lark, et al. v. City, et al. For Action To: Honorable Stephen H. Hagerty and Members of the City Council City Manager, Wally Bobkiewicz From: Henry J. Ford, Jr., Assistant City Attorney Subject: Resolution 73-R-17 - Approving Settlement in Lark, et al. v. City, et al. Date: August 23, 2017 Recommended Action: Staff recommends City Council adoption of Resolution 73-R-17 authorizing the City of Evanston execute a settlement agreement in Trinette Lark, et al. v. City of Evanston, et al. (Case No. 16-cv-04630). Funding Source: Insurance Fund (Settlement Costs – Liability) Summary: Since June 2016, the Law Department defends the City and nine (9) City Police Officer Defendants against civil rights and pendent state law claims brought against them by Plaintiffs Trinette Lark, Bria Diaz, and Prince Ford in the United States District Court for the Northern District of Illinois, Eastern Division. Plaintiffs’ claims concern an incident between the parties in Evanston on April 26, 2015. The parties wish to resolve all claims in this litigation by settlement. The settlement agreement and release will be reviewed and approved as to form by the Law Department. Upon Plaintiffs’ receipt of the settlement payment from the City, Plaintiffs will then dismiss all claims in this litigation against all defendants with prejudice terminating the lawsuit. Execution of the settlement agreement and payment is not an admission of liability by the City and the Police Officer Defendants in this litigation. ------------------------------------------------------------------------------------- Attachments: Resolution 73-R-17 Memorandum 251 of 594 8/23/2017 73-R-17 A RESOLUTION Authorizing the Settlement of all Litigation and Claims with Trinette Lark, Bria Diaz, and Prince Ford WHEREAS, since 2016, the City and nine (9) Police Officer Defendants defended claims brought against them by Trinette Lark, Bria Diaz, and Prince Ford (collectively referred to herein as “Plaintiffs”) in case no. 16-cv-04630 in the United States District Court for the Northern District of Illinois, Eastern Division; and WHEREAS, this litigation pertained to an incident between the parties on April 26, 2015; and WHEREAS, Plaintiffs, residents of Evanston, Illinois, seek to settle all claims pursuant to the terms of a release and settlement agreement negotiated by counsel of record for the City, Police Officer Defendants, and Plaintiffs; and WHEREAS, in compliance with Section 2(e) of the Open Meetings Act, 5 ILCS 120/2(e), the City seeks final action on settlement of this litigation in open session before the public; and WHEREAS, upon Plaintiffs’ execution of the settlement agreement, the City will pay Plaintiffs a total of fifty thousand dollars ($50,000) (“Settlement Payment”); and WHEREAS, Plaintiffs must dismiss with prejudice all claims brought against the City and the City Police Officer Defendants in case no. 16-cv-04630. 252 of 594 73-R-17 - 2 - NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized to execute the Settlement Agreement with Plaintiffs. The Settlement Agreement will be approved as to form by the City’s Corporation Counsel prior to execution. SECTION 2: Resolution 73-R-17 shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Adopted: ________________, 2017 253 of 594 For City Council meeting of September 25, 2017 Item A5 Resolution 75-R-17: Authorize City Manager to Execute an Amendment to Lease Agreement for City Owned Property at 1804 Maple Avenue For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Resolution 75-R-17, Authorize City Manager to Execute an Amendment to the Commercial Lease Agreement for City Owned Property at 1804 Maple Avenue Date: September 18, 2017 Recommendation: Staff recommends City Council adopt Resolution 75-R-17 authorizing the City Manager to execute an amendment to lease agreement with PharmaCann, LLC for the city owned property at 1804 Maple Avenue. Livability Benefits: Built Environment: Enhance public spaces Background: The City Council approved a lease agreement with PharmaCann, LLC in April 2015 for the commercial space at the Maple Avenue Parking Garage. The space met the location criteria for a medical cannabis dispensary as defined in Public Act 098-0122 “The Compassionate Use of Medical Cannabis Pilot Program Act.” This property has remained vacant since the garage’s construction in the late 1990s. Summary Attached is a copy of the amendment to the lease agreement between PharmaCann, LLC and the City of Evanston. Because of the uncertainty associated with the State of Illinois pilot program, PharmaCann, LLC is seeking to amend the first extension option from three years to one year and keep the second extension option the same (three years). If the amendment is approved, PharmaCann, LLC lease will expire on December 31, 2018, instead of December 31, 2020. PharmaCann, LLC agreed to rent the space for $84,000 per year ($35/sq ft), for an initial period commencing May 2, 2015 and expiring December 31, 2017 (coinciding with the termination of the state’s pilot program act). Memorandum 254 of 594 Legislative History On April 13, 2015 City Council adopted Resolution 40-O-15 “Authorizing the City Manager to Execute a Lease Agreement for City Owned Property Located at 1804 Maple Avenue”. Attachments: -Lease between Pharmacann, LLC and City of Evanston -Ordinance 75-R-17 with Lease Amendment 255 of 594 256 of 594 257 of 594 258 of 594 259 of 594 260 of 594 261 of 594 262 of 594 263 of 594 264 of 594 265 of 594 266 of 594 267 of 594 268 of 594 269 of 594 270 of 594 271 of 594 272 of 594 273 of 594 274 of 594 275 of 594 276 of 594 277 of 594 278 of 594 279 of 594 280 of 594 281 of 594 9/6/2017 75-R-17 AN ORDINANCE Authorizing the City Manager to Execute an Amendment to the Commercial Lease of City-Owned Real Property Located at 1804 Maple Avenue with PharmaCann, LLC WHEREAS, the City of Evanston owns certain real property located at 1804 Maple Avenue, Evanston, Illinois 60201, which is improved with a parking garage and a couple of commercial units on the ground floor (the “Property”); and WHEREAS, one of the commercial units at the Property is leased to a commercial tenant, Pharamcann LLC, authorized by a lease agreement with a term of May 1, 2015 – December 31, 2017 and provides 2 options to extend the lease for 3 years each; and WHEREAS, in August, 2013, Illinois Governor Patrick Quinn signed Public Act 098-0122 “The Compassionate Use of Medical Cannabis Pilot Program Act” into law with an effective date of January 1, 2014 (the “Medical Cannabis Act ”) and the Pilot Program expires on December 31, 2017; and WHEREAS, the Medical Cannabis Act allows for the establishment of sixty (60) medical cannabis dispensaries and cultivation centers for the prescribing of medical cannabis to qualifying patients throughout Illinois. The statute provides for 60 dispensaries to be distributed throughout Illinois by designated geographic areas ; and WHEREAS, Pharmacann, LLC was awarded the dispensary license in District 34 for the Property location in 2015 (“License”) and has been in operation at the Property upon the license award; and 282 of 594 75-R-17 ~2~ WHEREAS, Pharmacann seeks to amend the first extension option from 3 years to 1 year and keep the second extension option the same; and WHEREAS, the City Council has determined that it is in the best interests of the City of Evanston to negotiate and execute the attached amendment to the lease by and between the City, as Landlord, and PharmaCann, LLC, as the Tenant, for the operation of a medical cannabis dispensary at the Property, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute a First Amendment to Lease Agreement (“Amendment”) to the above mentioned lessee, attached hereto and incorporated by reference as Exhibit “1”, by and between the City of Evanston and PharmaCann. SECTION 2: Pursuant to modified language authorized by this resolution, Tenant elects to exercise the option to extend the lease for one year. The extension term under the Lease is January 1, 2018 – December 31, 2018. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Amendment as he may determine to be in the best interests of the City. SECTION 4: This Resolution 75-R-17 shall be in full force and effect from and after its passage and approval in the manner provided by law. 283 of 594 75-R-17 ~3~ ________________________________ Stephen H. Hagerty, Mayor Attest: ___________________________ Devon Reid, City Clerk Adopted: __________________, 2017 284 of 594 75-R-17 ~4~ EXHIBIT 1 LEASE AMENDMENT 285 of 594 THIS FIRST AMENDMENT TO COMMERCIAL LEASE AGREEMENT (“Commercial Lease Amendment”), is made and entered into as of ________, 2017, by and between the City of Evanston, an Illinois municipal corporation (the “Landlord”), and Pharmacann LLC, an Illinois limited liability company (“Tenant”). RECITALS A. The Landlord and Tenant entered into a commercial lease agreement to lease certain commercial property located at 1804 Maple Avenue (the “Commercial Lease Agreement”), which is attached hereto as Exhibit “A” and incorporated herein by reference. B. The Landlord and Tenant executed that certain Commercial Lease Agreement to provide written detail of the rental terms. The Intial Term of the Commercial Lease Agreement is May 1, 2015 – December 31, 2017 and provides the Tenant an opportunity to extend the lease twice for 3-years under each extension. C. The Landlord and Tenant desire to modify the Renewal extension term that is provided in Paragraph 2(c) to reduce the number of years that the Tenant is renewing the Lease Agreement for under the Lease. NOW THEREFORE, in consideration of the premises set forth above, and the mutual agreements hereinafter set forth below, it is hereby agreed by and between the parties hereto as follows: 1. INCORPORATION OF RECITALS The representations set forth in the foregoing recitals are material to this Commercial Lease Amendment and are hereby incorporated into and made a part of this Commercial Lease Amendment as though they were fully set forth in this Article 1. 2. MODIFICATION TO THE AGREEMENT - SECTION 2: TERM The parties acknowledge and agree that the following language will fully replace the existing language in the Commercial Lease Agreement with respect to modification of the extension of the lease term. (c) “Extended Terms. Provided Tenant is not otherwise in default beyond any applicable cure period and the Medical Cannabis Act is extended, replaced or otherwise amended such that Tenant is still permitted to conduct the Permitted Use from the Premises, Tenant is provided shall have two (2) options (individually, an “Extension Option”), for two (2) immediately successive periods of one year for the first Extension Option and for three (3) years for the second extension each (each an “Extension Term”) upon the same terms, covenants and conditions as herein provided. Each Extension Option shall be exercised by Tenant delivering to Landlord written notice of such election, not less than one hundred twenty (120) days prior to the expiration of the then current term. The exercise by Tenant of any one Extension Option shall not be deemed to impose upon Tenant any duty or obligation to renew for any further period of time, and that the exercise of any Extension Option shall be effective only upon the giving of notice of extension in 286 of 594 2 accordance with the foregoing provisions. The Primary Term together with any Extension Term is referred to herein collectively as the “Term”. 3. TENANT TO EXERCISE OPTION Pursuant to modified language contained in Paragraph 2(c) of the Lease Agreement, Tenant hereby provides formal notice of its election to exercise the option to extend the lease for one year. The extension term under the Lease is January 1, 2018 – December 31, 2018. 4. MISCELLANEOUS PROVISIONS a. Except as specifically amended herein, all of the terms, covenants, representations, warranties, conditions and stipulations contained in the Commercial Lease Agreement are ratified and confirmed in all respects and shall continue to apply with full force and effect. b. Capitalized terms used but not defined herein shall have the meanings ascribed thereto in the Commercial Lease Agreement. c. This Commercial Lease Amendment may be executed in several counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. d. A facsimile signature shall be deemed an original signature. e. This Commercial Lease Amendment shall inure to the benefit of and be binding upon the parties hereto and their respective successors and assigns. [REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK] 287 of 594 3 IN WITNESS WHEREOF, this Commercial Lease Amendment approved and executed by the parties as of the date and year first above set forth above. TENANT: Pharmacann, LLC, an Illinois limited liability company By: ________________________ Print Name: __________________ Its: Managing Member LANDLORD: City of Evanston, an Illinois municipal corporation By: Print Name: _________________________ Its: _________________________________ 288 of 594 4 EXHIBIT A Commercial Lease Agreement 289 of 594 For City Council meeting of September 25, 2017 Item A6 Resolution 74-R-17, Proposed NWCASA Lease Agreement For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/ Director of Administrative Services Subject: Resolution 74-R-17, Proposed Northwest Center Against Sexual Abuse (NWCASA) Lease Agreement Date: September 19, 2017 Recommended Action: Staff requests City Council adopt Resolution 74-R-17, authorizing the City Manager to negotiate the lease renewal with Northwest Center Against Sexual Abuse (NWCASA) for office space in the Lorraine H. Morton Civic Center at the monthly rental rate of $550.00 for an annual rent of $6,600. Livability Benefits: Built Environment: Enhance public spaces Summary: Northwest CASA is the only full service agency that provides free services to sexual assault survivors and their loved ones within the North and Northwest suburbs of Cook County. The organization has been responding to the needs of survivors of sexual violence and significant others for more than 30 years. Northwest CASA is a governing body member of the Illinois Coalition Against Sexual Assault. NWCASA has been a tenant on the ground floor of the Lorraine H. Morton Civic Center since 2014. Clients appreciate the location, noting in particular that it is a safe environment and that there is ample parking. The amount of rent due each month is $550.00 for 522 square feet of office space (G101, G102, and G103), for an annual rent of $6,600. The one year lease agreement includes (1) optional 1 year renewal period. Attachments: Resolution 74-R-17 Memorandum 290 of 594 9/1/2017 74-R-17 A RESOLUTION Authorizing the City Manager to Execute a Lease Agreement with Northwest Center Against Sexual Abuse for Commercial Office Space at the Civic Center WHEREAS, the City of Evanston (“City”) owns certain real property, including the property commonly known as the Civic Center at 2100 Ridge Avenue, Evanston, Illinois; and WHEREAS, the City leases space in the Civic Center to organizations and groups including Northwest Center Against Sexual Abuse (“NW CASA”), an Illinois not-for-profit corporation; and WHEREAS, the City and NW CASA desire to enter into lease agreement for a twelve month term; and WHEREAS, the City Council finds it to be in the best interest of the City to lease Civic Center commercial office space to NW CASA, and to negotiate and execute a lease agreement with NW CASA, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to execute a lease agreement for a twelve month term (November 1, 2017 – October 31, 2018) (the “Lease”) by and between the City of Evanston and NW CASA, which is attached hereto as Exhibit “1” and incorporated herein by reference. 291 of 594 74-R-17 SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Lease as he may determine to be in the best interests of the City. SECTION 3: This Resolution 74-R-17 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2017 292 of 594 74-R-17 EXHIBIT 1 LEASE AGREEMENT 293 of 594 1 LEASE AGREEMENT THIS LEASE ("Lease") is by and between CITY OF EVANSTON, an Illinois municipal corporation and a home rule unit of the State of Illinois (the "Landlord") and NORTHWEST CENTER AGAINST SEXUAL ABUSE, a not-for-profit corporation incorporated in the State of Illinois (the "Tenant") for a certain commercial office space located on the ground floor of the Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201. In consideration of the rents, covenants and conditions hereafter set forth, the Landlord and Tenant hereby agree as follows: 1. BASIC LEASE PROVISIONS. In addition to the other terms which are elsewhere defined in this Lease, the following words and phrases, whenever used in this Lease, shall have the meanings set forth in this Section 1. (a) Date of Lease: November 1, 2017 (b) Landlord: The City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 (c) Tenant: Northwest Center Against Sexual Abuse (d) Premises: Suite G100, G102 and G203 2100 Ridge Avenue Evanston, Illinois 60201 (e) Possession Date: November 1, 2017 (f) Lease Term: 12 months (ending October 31, 2018) (g) Base Rent: $550.00/per month ($6,600 total for the Term). With respect to renewals, the City reserves the right to increase the base rent amount with sixty (60) days notice prior to the date of the end of the lease term. (h) Renewal: One (1) Optional One (1) Year Renewal Upon Mutual Consent of the Parties (i) Delivery of Premises: Landlord will deliver the Premises to Tenant no later than the Possession Date in “broom-clean” state with all building systems functional and in good condition and repair, except as provided herein. (j) Real Estate Taxes Landlord will be responsible for the payment of the real and Operating estate taxes and the costs of owning, operating, 294 of 594 2 Expenses: maintaining, and repairing the Building and Premises. The Landlord will not be responsible for maintaining or repairing Tenant improvements, fixtures and personal property within the Premises. (k) Utilities: Landlord will be responsible for the payment of ALL utilities, including internet access (1 static IP level), electricity, gas and water and other related expenses. If applicable, the Tenant shall be responsible for any and all cell phone charges and television charges for use at the Premises. The Tenant is permitted to use the Landlord’s copy machine and will reimburse the Landlord for said use per month at the rate of $.10/per page. (l) Permitted Use: Operation of an office space devoted to providing services to sexual assault survivors and their loved ones within the North and Northwest suburbs of Chicago.. (m) Security Deposit: No Deposit Required (n) Hazard Insurance: Landlord to procure fire and hazard insurance on the Premises. (o) Tenant Insurance: Tenant to carry commercial liability insurance and insure all equipment, and personal property, limits defined in Paragraph 7. (p) Signage: Tenant may install its signage at its own expense, to be approved by Landlord and such approval not to be reasonably withheld. (q) Improvements: The Parties agree and acknowledge that any and all work necessary to move Tenant into Premise shall be at the sole cost and expense of Tenant. The Landlord will provide one desk for use by the Tenant. No other office furniture or other items will be provided for use by the Tenant. 2. PREMISES. Landlord does hereby lease and rent to Tenant, and Tenant does hereby lease, take and rent from Landlord the Premises. The Landlord will cause the halls, corridors, and other parts of the building adjacent to the Premises to be lighted, cleaned and generally cared for, accidents and unavoidable delays excepted. Landlord will provide heat and air-conditioning for the Premises when required by outside temperature. Tenant shall comply with such rules and regulations of the City of Evanston Civic Center for the necessary, proper, and orderly care of the building in which the Premises are located. No modifications, alterations, additions, installations, or renovations, except decorating, shall be undertaken by the Tenant without first obtaining the written permission from the Landlord for items costing more than $2,500.00, such approval not to be unreasonably withheld. The cost of all alterations and additions, if applicable, 295 of 594 3 shall be borne by the Tenant and shall remain for the benefit of Landlord. The Tenant is granted access to the Premises Monday – Friday from 9 a.m. to 10 p.m., Saturday from 8 a.m. to 5 p.m., and no access on Sunday. The Tenant shall have use of the adjacent parking, common areas, loading dock access, within reason, and use of the bathroom facilities. 3. PERMITTED USE. The sole permitted use that Tenant shall use the Premises shall be for general office use and support services of the Tenant (the “Permitted Use”). Tenant shall not use the Premises for any other purpose except the Permitted Use without the prior written approval of Landlord. All applicable laws, ordinances, and City policies shall be observed by the Parties in and around the Premises. The City of Evanston Municipal Code provisions are herein incorporated by reference and made a part of this Lease. 4. TERM. The term of this Lease (the ‘Term”) shall be for a period of twelve (12) months commencing on November 1, 2017 (the “Possession Date”) and ending on October 31, 2018 (the “Expiration Date”). After the Lease is terminated, the Tenant shall leave the Premises in broom clean condition and shall turn over any and all keys to the City Manager or his or her designee. Subject to Section 8 herein, and excluding damage by fire or other casualty and action of Landlord, Tenant shall pay for any and all damage to the interior of the Premises beyond normal wear and tear and shall do so within thirty (30) days of invoicing by the City. If the Tenant desires to renew the Lease for another term, the Tenant shall give Landlord sixty days written notice of said intention to elect to exercise said option to renew. Lease renewal is subject to approval by the City Council. 5. RENT. Tenant agrees to pay Landlord or Landlord’s agent as rental for the Premises, the monthly Base Rent due under the terms of this Lease on the 1st day of each month. The first payment due under this Lease Agreement is due and payable on or before November 1, 2017 in the amount of five hundred and fifty dollars ($550.00). All remaining payments are due on the first day of every month. Payments shall be made payable to: City of Evanston and mailed to: City of Evanston, Attn: Finance Division, 2100 Ridge Avenue, Evanston, IL 60201. 6. NO LIENS. Tenant shall not permit to be created nor to remain undischarged any lien, encumbrance or charge to become, a lien or encumbrance or charge upon the Premises by any of Tenant’s creditors or resulting from leasehold improvements. If any lien or notice of lien on account of an alleged debt of Tenant or any notice of contract by a party engaged by Tenant or Tenant’s contractor to work in the Premises shall be filed against the Premises, Tenant shall, within sixty (60) days after notice of the filing thereof, cause the same to be discharged of record by payment, deposit or bond or obtain title insurance over the same. If Tenant shall fail to cause such lien or notice of lien to be discharged by either paying the amounts claimed to be due or by procuring the discharge of such lien by deposit or by bonding proceedings or obtain title insurance over the same, Landlord shall be entitled, if Landlord so elects, to defend any prosecution of an action for foreclosure of such lien and any money reasonably paid by Landlord and all reasonable costs and expenses, including attorneys’ fees, reasonably incurred by Landlord in connection therewith, together with interest thereon and shall be paid by Tenant to Landlord within thirty (30) days following Tenant’s receipt of Landlord’s written demand. In the event Tenant diligently contests any such claim of lien, Tenant agrees to indemnify, defend, and hold harmless Landlord from any and all reasonable out of pocket costs, liability and damages, including attorneys’ fees resulting therefrom, and, if requested, upon demand, Tenant agrees to 296 of 594 4 immediately deposit with Landlord cash or surety bond in form and with a company reasonably satisfactory to Landlord in an amount equal to the amount of such contested claim. 7. TENANT INSURANCE OBLIGATIONS. Tenant shall, at the time of signing the Lease and during the entire term hereof, keep in full force and effect a Comprehensive General Liability policy in the amount of Five Hundred Thousand and no/100 Dollars ($500,000.00) with respect to the Premises, with provisions reasonably acceptable to Landlord, and the activities of Tenant in the Premises. The Tenant shall furnish copies of a Certificate of Insurance with the Landlord named as an additional insured with an insurance company acceptable to the Landlord. The Tenant shall furnish, when requested, a certified copy of the policy to the Landlord. An insurance company having less than an “A” Policyholder’s Rating by the Alfred M. Best Company will not be considered acceptable. 8. PERSONAL PROPERTY AND WAIVER OF SUBROGATION. Tenant shall be responsible for insuring all or its own personal property and equipment of Tenant, and equipment located on the Premises. Notwithstanding anything to the contrary contained herein, the Landlord and Tenant shall not be liable to the other for any loss or damage caused by water damage or any of the risks that are or could be covered by a standard all risk hazard insurance policy with an extended coverage endorsement, or for any business interruption, and there shall be no subrogated claim by one party’s insurance carrier against the other party’s carrier arising out of any such loss. 9. QUIET ENJOYMENT. Landlord hereby covenants and agrees that if Tenant shall perform all the covenants and agreements on Tenant’s part to be performed, Tenant shall at all times during the Term have the quiet enjoyment and possession of the Premises. 10. CERTAIN RIGHTS RESERVED TO LANDLORD. In addition to those rights identified above, Landlord reserves the following rights: (a) to decorate, remodel, repair, alter or otherwise prepare the Premises for re- occupancy if Tenant should permanently vacate the Premises during or prior to the last sixty (60) days of the Term or any part thereof; (b) to retain keys to the Premises; (c) to take any and all measures, including, without limitation, inspections, repairs, and alterations to all or any part of the Premises, as may be necessary or desirable for the safety, protection or preservation of the Premises or Landlord's Interests or as may be necessary or desirable in the operation of the commercial portions of the Premises; and Landlord may enter upon the Premises with reasonable notice to tenant and may exercise any or all of the foregoing rights hereby reserved without being deemed guilty of an eviction or disturbance of Tenant’s use or possession and without being liable in any manner to Tenant. Landlord agrees that it shall not interfere with the Tenant's use and occupancy unless Landlord determines in its reasonable discretion that such interference is necessary. 11. DEFAULT REMEDIES. 297 of 594 5 (a) Any one of the following events shall be deemed to be an event of default hereunder by Tenant subject to Tenant's right to cure: (1) Tenant shall fail to pay rent within ten (10) days, at the time and place when and where due; (2) Tenant shall fail to maintain the insurance coverage as set forth herein; (3) Tenant shall fail to comply with any term, provision, condition or covenant of this Lease or Service Agreement, other than the payment of Rent, and shall not cure, or commence the good faith cure of any such failure, within thirty (30) days after written notice to the Tenant of such failure, provided that if such cure cannot be effected within 30 days, Tenant shall not be in default hereunder so long as Tenant commences such cure or has requested bids for such cure within 45 days and diligently pursues the completion and in good faith and Tenant does subsequently cure said default within 60 days; and (4) Tenant shall make a general assignment for the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy, or shall be adjudicated as bankrupt or insolvent, or shall file a petition in any proceeding seeking any reorganization, arrangement, composition, readjustment, liquidation, dissolution or similar relief under any present or future statute, law or regulation, or shall file an answer admitting, or fail timely to contest, the material allegations of a petition filed against it in any such proceeding, or shall seek or consent to or acquiesce in the appointment of any trustee, receiver or liquidator of Tenant or any material part of it’s properties. (b) Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants right to cure: (1) Terminate this Lease, in which event Tenant shall immediately surrender the Premises to Landlord, but if Tenant fails to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in Rent or damages for breach of contract, enter upon the Premises and expel or remove Tenant and its effects, by force, if necessary, without being liable to prosecution or any claim for damage herefore; and Tenant agrees to Indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. In the event of such termination, Landlord may, at its option, declare the entire amount of the Rent which would become due and payable during the remainder of the Term to be due and payable immediately, in which event Tenant agrees to pay the same at once, together with all Rent theretofore due, provided, however, that such payments shall not constitute a penalty or forfeiture or liquidated damages, but shall merely 298 of 594 6 constitute payment in advance of the Rent for the remainder of the Term. (2) Landlord may recover from Tenant upon demand all of Landlord's costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenant's obligations hereunder, subject to Landlord prevailing on its claims. (c) Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. 12. INDEMNITY. Tenant agrees that the mayor, department and divisions officials, officers, agents, attorneys, and employees of the Landlord shall not be liable for any claim of any kind or in any amount for any injury to or death or persons or damage to property of Tenant or any other person. Tenant shall indemnify and hold Landlord harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury related to Tenant's negligence, gross negligence, or acts of intentional misconduct. In the event that Tenant is named as a defendant in any legal proceeding arising from any acts of gross negligence or intentionally wrongful acts of Landlord for any injury or any claimed damage occurring at the Premises, then Landlord shall indemnify and hold Tenant harmless from all liability whatsoever, and from all losses, costs and expenses (including without limitation attorneys' fees and expenses) incurred or suffered as a result of or related to any real or claimed damage or injury provided that a) Landlord is named as a defendant in the legal proceeding; b) the claim arises from acts of gross negligence or intentional misconduct by the Landlord; c) not the Tenant’s own gross negligence or intentional misconduct; and d) the claim is unrelated to Tenant's use and occupancy of the Premises, subject to Section 8 herein. 13. LIABILITY FOR ACTS OR NEGLECT. Subject to Section 8 hereof, and excluding damage by fire or casualty, if any damage to the Premises, or any part thereof, results from any. act or neglect of Tenant or its invitees or other guests, agents, customers, invitees or other guests of it’s customers, or employees, independent contractors, or the like, Tenant shall immediately repair the same; provided, however, that Landlord may, at its option, repair such damage and Tenant shall, upon demand by the Landlord, reimburse the Landlord forthwith for the total cost of such repairs. All personal property belonging to Tenant shall be at the sole risk of the Tenant and such other person only and the Landlord shall not be liable for damage, theft or misappropriation thereof. 14. DESTRUCTION OR DAMAGE. In the event of destruction of or damage to, the Premises by fire or other casualty, Landlord shall use the proceeds of its insurance to promptly rebuild and restore the Premises to their condition immediately prior to such destruction or damage. Landlord shall rebuild and restore the Premises to the condition of the Premises that existed on the Possession Date. In the event that the proceeds have been applied to indebtedness secured by any mortgage on the Premises, or are otherwise unavailable or the proceeds of insurance are not sufficient to pay for the cost of rebuilding or restoration, and Landlord elects not to make an equivalent amount of funds available to rebuild and restore the Premises, then Landlord or Tenant may terminate this Lease and the Parties rights hereunder and the Parties 299 of 594 7 shall be released of its obligations and this Lease shall cease and terminate as of the date the other Party receives written notice of such election, and neither party hereto shall have any further obligation to the other. 15. CONDEMNATION. (a) If the whole or any part of the demised Premises shall be taken by any public authority under the power of eminent domain, the Lease term shall cease as of the day of possession shall be taken by such authority if such is of the entire demised Premises and any rents shall be prorated as of said date. If the entire premises are not taken, but such taking is more than 20% of the Premises the Tenant shall have the option to terminate this lease. If the taking is less then 20% and such taking would cost the Tenant monies to reconfigure/ restructure the Premises or make it not practical to continue said business, tenant shall have the option to terminate the lease upon 30 days written notice to Landlord. (b) All compensation awarded for any taking under the power of eminent domain, whether in whole or in part of the demised premises shall be the property of the landlord, however, the landlord shall not be entitled to any award made expressly to the tenant for the taking of the tenant's business value, furniture, fixtures or leasehold improvements (exclusive of the Landlord's contributions). 16. ATTORNEYS' FEES AND EXPENSES. If at any time during the Term of this Lease either Landlord or Tenant shall institute any action or proceeding against the other relating to the provisions of this Lease, or any default hereunder, each party shall pay its own attorneys fees and costs. 17. ENTIRE AGREEMENT. This Lease contains the entire agreement of the parties with respect to the Premises and no representations or agreements, oral or otherwise, between the parties not embodied herein shall be of any force or effect. No failure of Landlord to exercise any power given Landlord hereunder or to insist upon strict compliance by Tenant of any obligation hereunder, and no custom or practice at variance with the terms hereof, shall constitute a waiver of Landlord's right to demand strict compliance with the terms hereof. 18. TIME. Time is of the essence of this Lease, and of each term, condition and provision hereof. 19. HOLDING OVER. Upon termination of this Lease, by lapse of time or otherwise, Tenant shall surrender the Premises (and all keys thereto) in the same condition as at commencement of the Term, excepting only reasonable wear and tear and loss by insured casualty. If Tenant remains in possession after expiration of the Term, Tenant agrees to yield up immediate and peaceable possession to Landlord, and if failing to do so, in connection with the expiration of the Term or any termination hereof by the Parties, the Tenant shall pay the sum of fifty and no/100 Dollars ($50.00) per day, for the time such possession is withheld. The 300 of 594 8 Landlord or its legal representative at any time after the expiration of the Term, without notice, to re-enter the Premises, and to expel, remove and put the Tenant or any person(s) occupying the said Premises, using such force as may be necessary, and to repossess and enjoy the Premises again as before this Lease, without prejudice to any remedies which might otherwise be used for arrears of rent or breach of covenants; or in cases the said Premises shall be abandoned, deserted, or vacated and remain unoccupied fifteen days consecutively, the Tenant hereby authorizes and requests the Landlord to re-enter the Premises and remove all property found therein, regardless of ownership, place them in some regular storage warehouse or other suitable storage, at Tenant’s expense, for no more than forty-five days, and to proceed to re-rent the Premises at the Landlord’s option and discretion and apply all money so received after paying the expenses of removal toward the rent accruing under this Lease. This request shall not be construed as requiring compliance therewith on the part of the Landlord. If the Tenant shall fail to pay the rent at the times, place and in the manner above provided, and the same shall remain unpaid ten (10) business days after the day whereon the same should be paid, the Landlord by reason thereof shall be authorized to declare the term ended and the Tenant hereby agrees that the Landlord, its agents or assigns may begin suit for possession and/or rent. In the event of re-entry and removal of the articles found on the Premises and personally owned by Tenant or others, the Tenant hereby authorizes and requests the Landlord to sell the same at public or private sale within fifteen (15) days after storage time period provided above. The proceeds of said sale shall be applied to the expenses of storage, removal, sale expenses and back due rent. 20. ASSIGNMENT AND SUBLETTING. This Lease shall bind and inure to the benefit of each of the parties, their respective heirs, successors, and assigns; provided however, that Tenant shall not assign its interest under this lease or sublet all or any portion of the Premises without first obtaining Landlord's prior written consent in writing, which consent will not be unreasonably withheld. No assignment or sublease shall relieve Tenant of its obligation to pay rent or perform other obligations required by this lease unless Landlord agrees in writing at the time the assignment is made, and no consent to one assignment or subletting shall be consent to any further assignment or subletting. Notwithstanding the foregoing, Tenant shall have the right to assign this Lease or sublet the Premises to any parent, subsidiary, or affiliate of Tenant, including any successor to Tenant by merger. 21. SEVERABILITY. If any term, covenant or condition of this Lease or the application thereof to any person or circumstance shall be determined to be invalid or unenforceable to any extent, neither the remainder of this Lease nor the application of such term, covenant or condition to any other person or circumstance shall be affected thereby, and each term, covenant or condition of this Lease shall be valid and enforceable to the fullest extent permitted by law. 22. TENANT SIGNAGE. Tenant agrees that any signage installed on the Premises will comply in all respects with applicable governmental requirements and Tenant will obtain and pay the cost of any required sign permits. Any and all signage, bulletins, posters must be reviewed and approved by the Landlord, prior to Tenant posting the same. 23. GOVERNING LAW AND TIME LIMITATION. This Lease shall be construed and enforced in accordance with the laws of the State of Illinois. All disputes relating to the interpretation and enforcement of the provisions of this Lease shall be resolved exclusively by 301 of 594 9 the federal or state court located in Cook County, Illinois, and the parties hereto hereby submit to the jurisdiction and venue of the court for such purpose. 24. NOTICES. Notices sent to the Landlord, should be mailed to the address set forth in Paragraph 1(b) of this Lease and notice to the Tenant should be mailed to the address set forth in Paragraph 1(c) of this Lease. A mailed notice must be sent via certified mail, return receipt requested and effective three (3) business days after deposit in the U.S. Mail. Notice given by overnight courier is effective upon delivery. 25. REPRESENTATIONS OF LANDLORD. Landlord hereby represents to Tenant that: (a) Landlord is the owner of the Premises and no mortgage or similar instrument affects the Premises; and (b) to the Landlord’s knowledge, the Premises may lawfully be used for the Permitted Use under applicable laws. [SIGNATURES ON FOLLOWING PAGE] 302 of 594 10 IN WITNESS WHEREOF, both of said Landlord and Tenant have caused this Lease to be fully executed as of the later date indicated below by the duly authorized officer or manager of each of the respective parties. Landlord City o f Evanston, a home rule unit of local government located in Cook County, Illinois By: Name: Tenant Northwest Center Against Sexual Assault, an Illinois not-for-profit corporation By: Name: 303 of 594 For City Council meeting of September 25, 2017 Item A7 Ordinance 98-O-17: Amending City Code Section 9-1-5, Police Powers For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 98-O-17, Amending and Revising Police Powers in City Code Date: September 25, 2017 Recommended Action: Staff recommends City Council adoption of Ordinance 98-O-17, which will bring the City Code into closer compliance with the Illinois Municipal Code by specifying police powers in the City are reposed with the Police Chief and sworn members of the Evanston Police Department. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. Livability Benefit: Innovation & Process: Support local government best practices and processes. Funding Source: Not applicable. Summary: City Code section 9-1-5 currently provides that several other City employees or officers have police powers as conservators of the peace. This language dates back to sometime in the 1960’s. This proposed ordinance revises and updates the City Code to track language found in Article 11 of the Illinois Municipal Code, duties and powers of police officers. Attachments: Ordinance 98-O-17 Memorandum 304 of 594 9/12/17 98-O-17 AN ORDINANCE Amending City Code Section 9-1-5, “Police Powers” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Section 9-1-5, “Police Powers,” of the Evanston City Code of 2012, as amended, is amended and revised to read as follows: (A) Police Department: Certain City Officers And Employees: The Mayor, Aldermen, City Clerk, City Manager, Assistant City Manager, Corporation Counsel, Tthe Police Chief and sworn members of the Police Department, and the Fire Chief are hereby declared conservators of the peace and law enforcing officers and are hereby authorized and shall have the power to: 1. Arrest or cause to be arrested, with or without process, all persons who break the peace, or are found violateing any municipal ordinance or any criminal law of the state; 2. Commit arrested persons for examination; 3. If necessary, detain arrested persons in custody overnight or Sunday in any safe place, or until they can be brought before the proper court magistrate; and 4. Exercise all other powers as conservators of the peace prescribed by as the corporate authorities may prescribe. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and after 305 of 594 98-O-17 2 its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 306 of 594 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of September 25, 2017 Item A8 Ordinance 95-O-17: Wholesale Water Rate for Village of Skokie For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Subject: Ordinance 95-O-17, Establishing a New Wholesale Water Rate for the Village of Skokie, Illinois Date: September 19, 2017 Recommended Action: Staff recommends City Council adoption of Ordinance 95-O-17 establishing a new wholesale water rate of $2.06 per 1,000 gallons for the Village of Skokie effective for all water supplied to Skokie as of 12:00 a.m. October 1, 2017. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. Funding Source: N/A Livability Benefits: Built Environment: Manage water resources responsibility Analysis; Evanston and Skokie have been unsuccessful in negotiating a new Water Supply and Service Agreement over the past seven months. Staff is therefore recommending that a wholesale water rate for Skokie be established based on the applicable ratemaking principles of the American Water Works Association (AWWA) M-1 manual. Staff has calculated that the appropriate 2017 wholesale water rate to Skokie should be $2.06 per 1,000 gallons. Background: The 1997 Water Supply and Service Agreement between the City of Evanston and the Village of Skokie expired on February 28, 2017. As allowed by the agreement, Evanston provided Skokie with a notice five years in advance that Evanston is terminating the existing agreement to prevent the agreement from automatically renewing. Memorandum 307 of 594 2 Several meetings were held with Skokie to implement a new water supply agreement that would establish a rate, and annual rate adjustments, based on the AWWA M1 methodology rather than having the annual rate adjustments based on the average of the Consumer Price Index (CPI) and the Producer Price Index (PPI), with a minimum of 2% and a maximum of 8.25%, as the current agreement stimulates. As of mid-February 2017 negotiations with Skokie were unsuccessful and on February 27, 2017, staff recommended adoption of Resolution 21-R-17 authorizing the City Manager to execute Contract Amendment No. 1 to the Water Supply Agreement with Skokie. This amendment increased the wholesale water rate by 2%, based on the old contract annual rate adjustment method, to $1.0797 per 1,000 gallons and extended the term of the agreement by four months, until June 30, 2017. Some progress was made during the first extension, but substantial negotiations were still needed as the end of the first agreement extension approached. On June 26, 2017, staff recommended adoption of Resolution 60-R-17 authorizing the City Manager to execute Contract Amendment No. 2 that would extend the term of the agreement an additional three months, or until September 30, 2017. The extension was executed by Evanston and send to Skokie, but Skokie declined to execute the amendment. Attachment: Ordinance 95-O-17 308 of 594 8/22/2017 8/28/2017 9/19/2017 95-O-17 AN ORDINANCE Establishing a New Wholesale Water Rate for the Village of Skokie, Illinois NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. The City of Evanston is the owner and operator of a water intake, filtration, treatment and pumping plant located at 555 Lincoln Street, Evanston, Illinois. Evanston draws water from Lake Michigan for Evanston’s drinkable water, firefighting and fire protection needs for its community, and for distribution and resale to its wholesale water customers. One of the customers served by Evanston is the Village of Skokie, which in turn supplies this water to Skokie residents. Evanston supplies the pressures for the Skokie water system. This arrangement meets Skokie’s expectation that its water system be completely integrated with Evanston’s water system. Evanston also maintains a high level of redundancy in the water service utilizing 3 points of connection/service, which benefits Skokie. The Illinois Supreme Court provides that “[i]f a subject pertains to local government and affairs, and the [Illinois] legislature has not expressly preempted home rule, municipalities may exercise their power.” Palm v. 2800 Lake Shore Drive Condominium Ass’n, 988 N.E.2d 75, 82-83 (2013), citing City of Chicago v. StubHub, Inc., 979 N.E.2d 844 (2011). The powers of a home rule unit such as Evanston are to be construed liberally pursuant to Article VII, § 6(m) of the Illinois Constitution, and 309 of 594 95-O-17 ~2~ Evanston’s powers as a home rule authority are: “…to be given the broadest powers possible.” Scadron v. City of Des Plaines, 153 Ill. 2d 164, 174 (1992). Home rule municipalities are constitutionally conferred with tremendous authority and latitude to address local issues and concerns, such as identifying and implementing a reasonable wholesale water rate. After December 31, 2016, Evanston and Skokie agreed to an interim water rate, such interim rate which expires at 11:59 p.m. September 30, 2017. Under this interim rate, Skokie paid Evanston $1.0797 per 1,000 gallons. Evanston fairly allocates water rate increases and charges to all customers. In July 2017, Skokie raised the water rate it charged to Skokie residents on the water supplied by Evanston, by 8.48%. Skokie publically proclaimed its water rates: “will still be less than the water rates for Evanston, Wilmette, Glenview, Lincolnwood, Niles, and several other communities”, and “…remains the second lowest among area comparable communities.” See Skokie Village Ordinance 17-8-C. The American Water Works Association Manual of Water Supply Practices, colloquially known as the “M-1”, sets forth generally accepted industry standards for setting a reasonable wholesale water rate. The 6th edition of the M-1 was relied upon the City and its wholesale water rate valuation experts, in setting the Skokie rate enacted in this Ordinance. The utility basis approach followed by Evanston is analyzed in the M-1, such manual which states in pertinent part: It is considered an appropriate method for calculating the costs of service applicable to all classes of customers, but is particularly applicable to those customers located outside the geographical limits of a government-owned utility. [emphasis added] AWWA M-1, 6th Edition, p.14 310 of 594 95-O-17 ~3~ The City Council and staff also reviewed wholesale water rates in several surrounding nearby communities in determining the reasonable and appropriate water rate to be charged to Skokie. These rates are set forth in the following table: Provider Customer Rate per 1,000 gallons Contract Expires Evanston Evanston $3.09 N/A Evanston Skokie $2.06 In controversy Wilmette Glenview $1.78 2050 Winnetka Northfield $1.69 2033 Highland Park Deerfield, others $2.69 2033 Northbrook Riverwoods $3.06 2036 Waukegan Park City $4.71 2018 Chicago 60+ other municipalities $3.88 Varies Glenview Golf $3.38 2066 Evanston also reviewed and considered applicable Illinois common law, including but not limited to the Niles II case, in determining a reasonable rate to charge Skokie. By Skokie’s own admissions, and contrasted to relevant data points, its rate paid to Evanston is artificially low, both in a relative and absolute sense. Based upon all applicable ratemaking principles in the AWWA M-1, the rates charged to dozens of similarly situated comparable communities, applicable Illinois law (specifically including but not limited to the Niles II water rate case), and the other evidence by Skokie that its rate is too low, the City Council finds that it is rational and reasonable to revise and set the new wholesale water rate payable by Skokie to Evanston at $2.06 per 1,000 gallons. 311 of 594 95-O-17 ~4~ The City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the statements, points and authorities made in the legislative Record, and received additional input from the public. SECTION 2: The wholesale water rate of $2.06 per 1,000 gallons is imposed for all wholesale water rates charged by Evanston to Skokie, effective for all water supplied to Skokie as of 12:00 a.m. October 1, 2017. SECTION 3: All ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The Legislative Statement in Section 1 is declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 312 of 594 95-O-17 ~5~ SECTION 6: This Ordinance 95-O-17 is effective immediately. Introduced: September 25, 2017 Adopted: September 25, 2017 Approved: September 25, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 313 of 594 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of September 25, 2017 Item A9 Ordinance 101-O-17: 3-Way Stop at Simpson Street and Dodge Avenue For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Rajeev Dahal, Senior Project Manager - Transportation Subject: Ordinance 101-O-17 Amending the City Code to Establish a 3-Way Stop Control at the Intersection of Simpson Street and Dodge Avenue Date: September 15, 2017 Recommended Action: Staff recommends adoption of Ordinance 101-O-17 by which the City Council would amend Section 10-11-5(C), Schedule V(C) of the City Code to establish a 3-Way Stop Control at the intersection of Simpson Street and Dodge Avenue. The estimated cost to install two additional stop signs is $150.00. Funding Source: Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $10,243.78. Livability Benefits: Built Environment: Enhance public spaces; Provide compact and complete streets and neighborhoods Health & Safety: Improve emergency prevention and response Summary: Area residents have expressed the need to improve operational and safety concerns at the Simpson Street and Dodge Avenue intersection. The 5th Ward Alderman has discussed the concerns with Staff and therefore is requesting a 3-Way stop at the subject intersection. Currently, the Dodge Avenue approach is controlled by a stop sign at the intersection, and the Simpson Street traffic has the free flow. There is a fair amount of vehicular traffic on all approaches, and there is pedestrian activity at the intersection throughout the day. The intersection is also frequently used by disabled residents in wheelchairs. Twiggs Park is located on the north side of the intersection. Memorandum 314 of 594 2 Given the existing conditions and activity at this intersection, all-way stop control signs are good tools for adding to the safety of pedestrians and disabled persons. With the stop sign installation, staff will also investigate adding ADA ramps across Simpson Street. Attachment: Ordinance 101-O-17 315 of 594 9/14/2017 101-O-17 AN ORDINANCE Amending Schedule V, “Stop and Yield Intersections ,” of City Code Section 10-11-5(C), “Three-Way Stops” by Adding a Three-Way Stop at Simpson Street and Dodge Avenue NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Schedule V, “Stop and Yield Intersections,” of Section 10- 11-5(C), “Three-Way Stops,” of the Evanston City Code of 2012, as amended, is hereby further amended to include the following: E. & W. & N. traffic at Simpson Street and Dodge Avenue SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance will be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 316 of 594 101-O-17 2 Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 317 of 594 For City Council meeting of September 25, 2017 Item A10 Ordinance 90-O-17 – Central Street Bridge – Adding Parking on Bridge For Introduction & Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Sat Nagar, P.E., Senior Project Manager Subject: Ordinance 90-O-17, Amending the City Code Section 10-11-18, Schedule VIII to allow parking on Central Street Bridge over North Shore Channel Date: September 13, 2017 Recommended Action: Staff recommends that City Council adopt Ordinance 90-O-17 amending the City Code Section 10-11-18, Schedule VIII to eliminate the portion of the Code that prohibits parking on the Central Street Bridge therefore allowing vehicles to park on south side of Central Street Bridge. Alderman Revelle recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. Livability Benefits: Built Environment: Enhance public spaces Equity & Empowerment: Ensure equitable access to community assets Background: The Central Street Bridge over the Northshore Channel is under the jurisdiction of the City of Evanston. The Northshore channel is under the jurisdiction of MWRD, which in turn leases the adjacent property to the City of Evanston. MWRD originally constructed the bridge in 1907 when the channel was created and turned over ownership of the bridge to the City after completion. In 2015, the City received Surface Transportation Program (STP) Bridge funding for replacement of the bridge. The project construction limits are depicted in Exhibit A. The City hired Stanley Consultants through a qualification based selection process for conducting the Phase I Engineering Study, which is expected to be complete end of this year. The proposed project schedule is as follows: Phase I planning completion December 31, 2017 Phase II Design 2018 Phase III Construction 2019 - 2020 Memorandum 318 of 594 Analysis: State of Illinois statute (625 ILCS 5/11-1303) prohibits parking on bridges, but this can be superseded by local ordinance. Many years ago, the City of Evanston began allowing parking on the south side of the Central Street Bridge, and signs were posted to notify the residents. However, no ordinance was approved to allow this to occur. The City is currently in the process of completing the Phase I project development report for the Central Street Bridge replacement project. The ordinance to allow parking must be included as part of the report if parking is going to continue to be allowed, both before and after the construction. The purpose of this ordinance revision is to allow parking on the south side of Central Street Bridge. Staff reviewed this recommendation and received approval at the Transportation & Parking Committee on August 30, 2017. Legislative History: On 8/30/17, Parking & Transportation Committee approved this staff recommendation. Attachments: Central Street Bridge Construction Limits Map Ordinance 90-O-17 319 of 594 320 of 594 9/12/2017 90-O-17 AN ORDINANCE Amending City Code Section 10-11-8, Schedule VIII “Parking Prohibited at All Times” to Delete the South Side of Central Street Bridge from the Schedule to Allow Parking on that Side of the Bridge NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 10-11-8, Schedule VIII of the Evanston City Code of 2012, as amended , “Parking Prohibited at All Times,” is hereby further amended by removing the following: Central Street South side, east line of Girard Avenue to a point 30 feet west of Sanitary Canal Bridge SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 321 of 594 SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 322 of 594 For City Council meeting of September 25, 2017 Item A11 Ordinance 96-O-17, Establishing a Fee for a Recycling Program for Multi-Family Apartment Buildings 6 Units or Greater For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Kumar Jensen, Sustainability Coordinator Subject: Ordinance 96-O-17, Amending City Code 8-4-12 to Establish a Fee for a Recycling Program for Multi-family Apartment Building with 6-Units or Greater Date: September 5, 2017 Recommended Action: Staff recommends that City Council adopt Ordinance 96-O-17, amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater. The proposed fee would be $1.85 per unit per month and be imposed beginning January 1, 2019. Funding Source: N/A Livability Benefits: Climate & Energy: Reduce material waste Climate & Energy: Reduce greenhouse gas emissions Health & Safety: Improve health outcomes Background: In February, 2015 Public Works launched a pilot program to collect recycling from select multi-family apartment buildings 6 units and greater within Evanston. The program enrolled 157 buildings encompassing 2,800 residential units. Prior to implementation of the pilot program, recycling rates at the participating buildings average 13%. Throughout the duration of the pilot program, the average has more than doubled to 35%. Since February 2015 participating buildings have increased recycling by approximately 7,500 pounds weekly or 392,000 pounds annually. Prior to implementation of the pilot program 22% of buildings had no recycling at all. Staff recommends expanding the pilot program to cover all multi-family apartment buildings 6 units and greater. This does not include mixed use properties or condo buildings. Memorandum 323 of 594 Currently the City does not charge for the service provided under the pilot program because not all buildings are included. With full implementation of the service, staff recommends establishing a per unit per month fee for this service. Analysis: The estimated cost to collect recyclable materials from all of the larger apartment buildings by City employees has been calculated to be $150,960. Based on 6,962 apartment units receiving this service, a fee of $1.85 per month per unit is required to fund this program. Table 1 below provides a summary of the pilot program and a projection of what the fully implemented service would be. TABLE 1 Service Category Number of Buildings Number of Units Per Unit Per Month Proposed Fee Projected Annual Revenue Pilot Buildings 157 2,841 Currently No Charge N/A Remaining Buildings 151 4,121 Currently No Service Offered N/A All Eligible Buildings 308 6,962 $1.85 $ 153,624.00 Implementation: Staff recommends that the full recycling program for apartment buildings with 6 units or greater, as well as the imposition of the fee, begin on January 1, 2019. In order to provide the program, the City will need to purchase a new packer truck and hire an additional Equipment Operator II position. Additionally, carts will have to be delivered to the apartment buildings that are not in the pilot program. Pending Council approval of the proposed ordinance, staff will recommend the purchase of a new packer truck in early 2018. These types of trucks generally take approximately 9 months to be delivered after they have been ordered. In mid-2018, staff will begin the hiring process to employ an additional Equipment Operator II. This new employee, working with the Supervisor, will help distribute carts to the apartment buildings that are not currently in the pilot program. This will allow the recycling program to being in January 2019. Attachments: Ordinance 96-O-17 324 of 594 9/14/2017 96-O-17 AN ORDINANCE Amending City Code Section 8-4-12 “Imposition of Sanitation Service Charges” to Add a Monthly Fee for Recyclable Materials at Multi-family Apartments 6 Units or Greater NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That Subsection 8-4-12 “Imposition of Sanitation Service Charges” of the Evanston City Code of 2012, as amended, is hereby further amended to add a new subsection with the following language: (c) Recyclable Materials. There is hereby established the following fee for the collection and disposal of "recyclable material" as defined in Section 8-4-1 of this Chapter, by the city for only multi-family apartment buildings 6 units and greater: One dollar eighty-five cents ($1.85 ) per unit per month in the multi-family apartment buildings with 6 units or greater . Disposition requirements for recyclable materials are outlined in Section 8 -4-4 and the proper receptacle for said materials is outlined in Section 8 -4-5 above. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 325 of 594 96-O-17 ~2~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 326 of 594 For City Council meeting of September 25, 2017 Item A12 Ordinance 81-O-17 Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property at 2005 Grey Avenue For Introduction and Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Johanna Leonard, Community Development Director Sarah Flax, Housing and Grants Administrator Subject: Ordinance 81-O-17, Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 2005 Grey Avenue to Evanston Township High School District No. 202 Date: September 25, 2017 Recommended Action: Staff recommends approval of Ordinance 81-O-17 authorizing the City Manager to execute a sale contract for City-owned real property located at 2005 Grey Avenue to Evanston Township High School District No. 202 (“ETHS”) for affordable housing. A two-thirds majority is required for adoption of this ordinance. Staff recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. Livability Benefits: Built Environment: Support housing affordability, and provide compact and complete streets and neighborhoods; Equity & Empowerment: Ensure equitable access to community benefits, support quality human service programs, and support poverty prevention and alleviation. Summary: Ordinance 81-O-17 authorizes the sale of 2005 Grey Avenue to ETHS according to the terms of the Development and Affordable Housing Agreement for the Construction of a Residential Home at 2005 Grey Avenue between the City, ETHS and Community Partners for Affordable Housing (“CPAH”) and of Ordinance 80-O-17 authorizing the City Manager to negotiate the sale of 2005 Grey Avenue to ETHS for the sum of $1.00. ETHS will pay closing costs, per the terms of the development agreement. The development agreement and 80-O-17 Authorizing the City Manager to Negotiate the Sale of City-Owned Real Property Located at 2005 Grey Avenue To Evanston Township High School District No. 202 were approved by City Council on September 11, 2017. Ordinance 81-O-17 is necessary to complete the procedural requirements outlined for the sale of City real property per Section 1-17-4-2 of the City Code. Memorandum 327 of 594 Attachments: Ordinance 81-O-17, Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 2005 Grey Avenue to Evanston Township High School District No. 202 328 of 594 8/4/2017 81-O-17 AN ORDINANCE Authorizing the City Manager to Execute a Sale Contract for City Owned Real Property located at 2005 Grey Avenue to Board of Education of Evanston Township High School District No. 202 WHEREAS, the City of Evanston owns real property located at 2005 Grey Avenue, Evanston, Illinois, 60202 (the “Subject Property”); and WHEREAS, the City acquired the Subject Property to further its affordable housing goals and provide a future site for the home to be constructed by Evanston Township High School Students in the Geometry in Construction program during the 2017- 2018 school year; and WHEREAS, on September 11, 2017, the Council authorized 70-R-17 which authorized the City Manager to sign the Development and Affordable Housing Agreement (“Agreement”) between the City, Evanston Township High School District No. 202 (ETHS) and Community Partners for Affordable Housing (CPAH); and WHEREAS, the City Council of the City of Evanston has determined that ownership of the aforesaid Subject Property is no longer necessary, appropriate, required, or in the best interests of the City of Evanston and seeks to sell the Subject Property to ETHS to further implement terms of the Agreement for affordable housing; and WHEREAS, pursuant to Ordinance 80-O-17, the City Council, by a vote of at least two-thirds (⅔) of the elected Aldermen then holding office, did direct the City Manager to negotiate the sale of 2005 Grey of the Subject Property on behalf of the City; and 329 of 594 81-O-17 ~2~ WHEREAS, pursuant to Ordinance 80-O-17, the City Manager has negotiated the sale of the Subject Property; and WHEREAS, the City Manager recommends that the City Council hereby approve the sale of the Subject Property, with the City as Seller and ETHS as Buyer; and WHEREAS, the City Council hereby finds and determines that the best interests of the City of Evanston and its residents will be served by conveying the aforesaid Subject Property, on terms consistent with the Sale Agreement for Real Estate, attached hereto as Exhibit A and incorporated herein by reference (hereinafter, the “Agreement”); and WHEREAS, as required by Section 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), a Notice of Intent to Sell Certain Real Estate, was published in the Evanston Review, a newspaper in general circulation in the City of Evanston, on September 7, 2017, neither less than fifteen (15) nor more than thirty (30) days before the date on which the City Council considered adoption of this ordinance authorizing the sale of the Property, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council of the City of Evanston hereby approves the negotiated sale of the Subject Property with the City as Seller and ETHS as Buyer. SECTION 3: The City Manager is hereby authorized and directed to sign, and the City Clerk is hereby authorized and directed to attest, the Agreement, pursuant to 330 of 594 81-O-17 ~3~ the terms of which the Subject Property shall be conveyed. The City Manager is further authorized to negotiate any changes or additional terms and conditions with respect to the sale of the aforesaid Subject Property as the City Manager may deem fit and proper. SECTION 4: The City Manager and the City Clerk, respectively, are hereby authorized and directed to execute, attest, and deliver such other documents, agreements, and certificates as may be necessary to effectuate the sale herein authorized. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications hereof that can be given effect without the invalid provision or application, and each invalid application hereof is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ 331 of 594 81-O-17 ~4~ Introduced:_________________, 2017 Adopted:___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 332 of 594 81-O-17 ~5~ EXHIBIT A Real Estate Sale and Purchase Agreement 333 of 594 121046.5 1943605.1 PURCHASE AND SALE AGREEMENT THIS PURCHASE AND SALE AGREEMENT (“Agreement”) is made as of this ___ day of____________, 2017, by and between the City of Evanston, an Illinois home rule unit of government located in Cook County, Illinois (“Seller”), and the Board of Education of Evanston Township High School District No. 202, an Illinois high school district (“Purchaser”). WITNESSETH: WHEREAS, Seller is the owner of that certain property commonly known as 2005 Grey, Evanston, Illinois and more particularly described on Exhibit A attached hereto and made a part hereof (the “Property”); and WHEREAS, the Seller desires to convey the Property to Purchaser, NOW, THEREFORE, for and in consideration of the promises and of the mutual covenants and agreements hereinafter set forth, the parties agree to the terms of this Agreement, which reads in its entirety as follows: 1. Agreement to Purchase. Purchaser agrees to purchase and Seller agrees to sell and convey or cause to be conveyed to Purchaser, or its designee, by Special Warranty Deed (the “Deed”), good and merchantable title to the Property at the price and subject to the terms, conditions and provisions hereinafter set forth. The Deed shall be substantially in the form attached hereto as Exhibit B. 2. Purchase Price. Purchaser agrees to pay and Seller agrees to accept as the purchase price the sum of $1.00 (“Purchase Price”) payable at closing. 3. Survey. Seller will not be providing a survey and the Buyer may obtain one at its own cost and expense. 4. Taxes. (a) Taxes for Years Prior to Closing. Seller will pay in full all general real property taxes that are levied with respect to the Realty for tax years prior to the year of closing. (b) Tax Challenges. If any tax challenge is ongoing with respect to the Realty for general real estate taxes levied for any tax years prior to the year of Closing, Seller will receive the full benefit of any refund arising out of such tax challenge. If any tax challenge commenced by Seller results in a reduction in taxes for the general real estate taxes levied for the year of Closing, the parties shall re-prorate taxes for the year of Closing upon 334 of 594 2 1943605.1 receipt of the actual tax bill or adjusted tax bill. This Section 9(b) expressly survives Closing. (c) Taxes for Current Year of Closing. All general real property taxes that are levied with respect to the Realty for the year of Closing will be prorated at the rate of 100% between Buyer and Seller as of the business day immediately prior to the Closing Date. If the precise amount of taxes levied for the year of Closing cannot be determined, then the proration shall be computed on the basis of the lesser of (i) the taxes on the Realty levied for the immediately preceding tax year; or (ii) an amount equal to the taxable valuation, if available, of the Property in the year of Closing multiplied by the prior tax year’s total tax rate. 5. Title Policy. (a) At Purchaser’s expense, Purchaser shall obtain a title commitment with respect to the Property. (b) Purchaser shall, at Purchaser’s expense, obtain a title insurance policy by Chicago Title Insurance Company through its agent, Greater Illinois Title Company, or another title company acceptable to Purchaser (“Title Insurer”), dated as of the date Closing (as hereinafter defined) in a nominal amount with extended coverage over the general exceptions, free and clear of all liens and encumbrances whatsoever, except for general real estate taxes not due and payable, covenants, conditions, restrictions and other matters of record shown on the title commitment and those additional matters approved by Purchaser (the “Permitted Exceptions”). (c) The title commitment shall be conclusive evidence of good and merchantable title as therein shown as to all matters insured by the policy, subject only to the exceptions as therein stated. Seller shall also furnish Purchaser an affidavit of title in customary form covering the date of Closing and showing title in Seller subject only to the Permitted Exceptions. 6. Representations. (a) Seller’s Representations. As an inducement to Purchaser to enter into this Agreement Seller hereby represents to Purchaser and agrees as follows: (i) Seller has the right, power and authority to sell the Property, subject to the terms and conditions provided for in this Agreement, and to execute, deliver and perform its obligations under this Agreement and all other instruments, conveyances and documents to be executed and delivered in connection with the transaction contemplated herein. This Agreement and all other documents executed and delivered, or to be executed and delivered by Seller in connection with this Agreement have been, or at the appropriate time will be, duly executed and delivered and constitute or, upon such execution and delivery will constitute, the legal, valid and binding 335 of 594 3 1943605.1 obligations of Seller, enforceable in accordance with the respective terms and provisions. No consent or approval of any person, firm, corporation or governmental authority is required to be obtained by Seller in order for Seller to enter into this Agreement. (ii) To the best of Seller’s knowledge, there exists no action, suit, litigation or proceeding affecting the Property to which Seller is a party, and to the knowledge of Seller, there is no such action, suit, litigation or proceeding threatened. (iii) Seller is not a “foreign person” as defined in Section 1445 of the Internal Revenue Code and is therefore exempt from the withholding requirements of said Section. Seller shall furnish Purchaser at Closing the exemption certification set forth in said Section. (b) Purchaser’s Representations. As an inducement to Seller to enter into this Agreement Purchaser hereby represents to Seller and agrees as follows: (i) Purchaser has the right, power and authority to purchase the Property, subject to the terms and conditions provided for in the Agreement, and to execute, deliver and perform its obligations under this Agreement and all other instruments, conveyances and documents to be executed and delivered in connection with the transaction contemplated herein. This Agreement and all other documents executed and delivered, or to be executed and delivered by Purchaser in connection with this Agreement have been, or at the appropriate time will be, duly executed and delivered and constitute or, upon such execution and delivery will constitute, the legal, valid and binding obligations of Purchaser, enforceable in accordance with the respective terms and provisions. No consent or approval of any person, firm, corporation or governmental authority is required to be obtained by Purchaser in order for Purchaser to enter into this Agreement. 7. Closing of Sale. (a) The Closing (“Closing”) shall take place on or before November 1, 2017 or such other date mutually agreeable to the parties. (b) At Closing, each party shall, without further consideration, execute and deliver such additional instruments as may be reasonably requested by the other party in order to complete and effectuate the transfer of title and ownership of the Property, provided that such additional instruments (other than these specifically provided for in this Agreement, and customary Closing documents) shall not impose cost or liability on any party. This transaction shall be closed in accordance with the general provisions of the usual form of New York style escrow agreement then in use by the Title Insurer, the costs of which escrow shall be paid by Purchaser 336 of 594 4 1943605.1 Purchaser shall pay any State, County or other transfer tax imposed by local ordinance. 8. “As Is” Sale. Purchaser acknowledges that it will have adequate opportunity to inspect the Property and accepts the risk that any inspection may not disclose all material matters affecting the Property. SUBJECT ONLY TO THE TERMS OF SECTION 5(a) AND IF PURCHASER CLOSES THE TRANSACTION CONTEMPLATED HEREUNDER, PURCHASER AGREES TO ACCEPT THE PROPERTY IN ITS “AS IS” “WHERE IS” AND “WITH ALL FAULTS” CONDITION AT CLOSING AND THAT PURCHASER IS NOT RELYING ON ANY REPRESENTATIONS OR WARRANTIES OF ANY KIND WHATSOEVER, EXPRESS OR IMPLIED, FROM SELLER OR ITS AGENTS OR BROKERS, OR ANY OTHER PERSON ACTING OR PURPORTING TO ACT ON BEHALF OF SELLER, AS TO ANY MATTERS CONCERNING THE PROPERTY, INCLUDING WITHOUT LIMITATION: (i) the quality, nature, adequacy and physical condition and aspects of the Property, (ii) the quality, nature, adequacy, and physical condition of soils, geology and any groundwater, (iii) the existence, quality, nature, adequacy and physical condition of utilities serving the Property, (iv) the development potential of the Property, and the Property’s use, habitability, merchantability, or fitness, suitability, value or adequacy of the Property for any particular purpose, (v) the zoning or other legal status of the Property or any other public or private restrictions on use of the Property, (vi) the compliance of the Property or its operation with any applicable codes, laws, regulations, statutes, ordinances, covenants, conditions and restrictions of any governmental or quasi-governmental entity or of any other person or entity, (vii) the condition of title to the Property (except the deed warranties), or (viii) any other fact or condition which may affect the Property, including without limitation, the physical condition, value, economics of operation or income potential of the Property. 9. Brokerage. Purchaser and Seller each represent and warrant to the other that it has had no dealings with any broker or agent in connection with this Agreement and the subject matter hereof, and each party agrees to pay, and hold harmless and indemnify the other from and against, any and all costs, expenses or liabilities for compensation, commissions and other amounts claimed by any other broker or agent allegedly retained, consulted or employed by such indemnifying party. 10. Miscellaneous. (a) This Agreement shall be binding upon and shall inure to the benefit of the parties hereto and to their respective successors and assigns. (b) Capitalized terms used by not defined in this letter shall have the meanings ascribed to them in the Redevelopment Agreement. (c) This Agreement may be executed in counterparts, each of which shall be an original, but all of which shall constitute one instrument. 337 of 594 5 1943605.1 (d) This Agreement (i) contains the entire understanding between the parties hereto with respect to the transactions contemplated herein; and (ii) may be altered or amended from time to time only by written instrument executed by both parties hereto. (e) This Agreement shall be interpreted in accordance with the laws of the State of Illinois. (f) The provisions of the Uniform Vendor and Purchaser Risk Act of the State of Illinois shall be applicable to this Agreement. [Signature Page Follows] 338 of 594 6 1943605.1 IN WITNESS WHEREOF, the parties have executed this Agreement this day and year first written above. SELLER: CITY OF EVANSTON, By: Print Name: Wally Bobkiewicz Its: City Manager PURCHASER: BOARD OF EDUCATION OF EVANSTON TOWNSHIP HIGH SCHOOL DISTRICT NO. 202 By: _________________________________ Print Name: Eric Witherspoon Its: Superintendent 339 of 594 121046.5 1943605.1 Exhibit A Lot 3 in Community Hospital of Evanston Resubdivision of Lots 25 through 29 in Block 2 in Whipple’s Addition to Evanston in Section 13, Township 41 North, Range 13 East of the Third Principal Meridian, in Cook County, Illinois PIN: 10-13-104-026-0000 Address of Real Estate: 2005 Grey Avenue, Evanston, IL 60201 340 of 594 1943605.1 After recording return to: Michelle L. Masoncup City of Evanston Law Department 2100 Ridge Avenue Evanston, IL 60201 QUIT CLAIM DEED City of Evanston, an Illinois municipal corporation ("Grantor") having an address of 2100 Ridge Avenue, Evanston, IL 60201, for and in consideration of ONE AND NO/100 DOLLARS ($1.00) and other good and valuable considerations in hand paid, the receipt and sufficiency of which are hereby acknowledged, by these presents does grant, bargain and quit claim to Board of Education Evanston Township High School District No. 202 ("Grantee") having an address of 1600 Dodge Avenue, Evanston, IL 60201, all the following real property situated in the County of Cook, in the State of Illinois (“Property”), to wit: SEE EXHIBIT A ATTACHED HERETO AND MADE A PART HEREOF. Subject to subject to the matters set forth in Exhibit B attached hereto and made a part hereof. Grantor covenants as follows: 1. The real property is free from all encumbrances made by Grantor. 2. Grantor will warrant and defend the real property hereby conveyed against all lawful claims and demands of persons claiming by, through or under Grantor, but against no other person. Permanent Real Estate Index Number: 10-13-104-026-0000 Address of Real Estate: 2005 Grey Avenue, Evanston, Illinois 60201 In Witness Whereof, said Grantor has executed this instrument as of ___________, 2017. CITY OF EVANSTON By: Wally Bobkiewicz, City Manager 341 of 594 1943605.1 STATE OF ILLINOIS ) ) SS. COUNTY OF COOK ) The undersigned, an Illinois notary public, does hereby certify that _______________________, personally known to me to be the ___________________ of Grantor, and personally known to me to be the same person whose name is subscribed to the foregoing instrument, appeared before me in the County stated above this day in person and severally acknowledged that as such __________________, he/she signed and delivered the said instrument, and as his/her free and voluntary act for the uses and purposes set forth therein. Given under my hand and notarial seal this _____ day of ______________, 2017. Notary Public SEND SUBSEQUENT TAX BILLS TO: Evanston Township High School 1600 Dodge Avenue Evanston, IL 60201 Attention: Chief Financial Officer 342 of 594 1943605.1 EXHIBIT A LEGAL DESCRIPTION Lot 3 in Community Hospital of Evanston Resubdivision of Lots 25 through 29 in Block 2 in Whipple’s Addition to Evanston in Section 13, Township 41 North, Range 13 East of the Third Principal Meridian, in Cook County, Illinois PIN: 10-13-104-026-0000 Address of Real Estate: 2005 Grey Avenue, Evanston, Illinois 60201 343 of 594 For City Council meeting of September 25, 2017 Item A13 Ordinance 52-O-17 Authorizing City Manager to Enter into Real Estate Contract For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager Paul Zalmezak, Economic Development Division Manager Subject: Ordinance 52-O-17, Authorization of the City Manager to Enter into a Real Estate Contract for the Sale of Certain City-Owned Real Property at 1714- 18 Chicago Avenue to Chicago Avenue Partners, LLC Date: September 20, 2017 Recommended Action: Staff recommends City Council adoption of Ordinance 52-O-17, “Authorizing the City Manager to Enter into a Real Estate Contract with Chicago Avenue Partners, LLC for the Sale of Certain City-Owned Real Property Located at 1714-18 Chicago Avenue, Evanston, Illinois.” A two-thirds majority of City Council is required to adopt Ordinance 52-O-17. This Ordinance was introduced at the September 11, 2017 City Council meeting. Livability Benefits: Economy & Jobs: Expand job opportunities Summary Staff recommends City Council authorize the City Manager to execute the sales contract for the property for the negotiated price of $4,000,000. The appraised value of the property, completed April 14, 2016, is $4,000,000. The original offer of $5,000,000 contemplated a 14 story office building. Due to community feedback and input from immediate adjacent properties, the developer has agreed to lower the building to 11- stories with a reduced offer of $4,000,000. The developer, Chicago Avenue Partners, LLC is proposing an eleven story 136,000 square foot office building, with the first three floors dedicated to parking. Renderings of the project are attached. Additional design details include achieving minimum of LEED Silver Certification Sustainable design with transit oriented features such as bike storage. The developer qualifications are also attached. In accordance with City Code, public notice for the negotiation of this sale was published on August 24, 2017 in the Evanston Review (Pioneer Press). Public notice of the sale is required to be published at least once in a daily or weekly newspaper in Memorandum 344 of 594 general circulation in the City. The public notice must be published not less than 15 days and no more than 30 days prior to the date by which the City will consider the adoption of the ordinance for the sale of the property. Background: Over the past several years, this property has been identified by multiple parties as a potential redevelopment site for mixed use office/residential, performing arts, housing, and hotels. Interest in office development for the site has increased as Evanston’s office vacancy rate declined and the demand for Class A office space increased. The placement of an office use would support the downtown retail and restaurant base, and would increase the City’s total tax base, which would help moderate tax increases for all Evanston taxpayers The property, commonly referred to as “the Library parking lot”, is an estimated 32,000 square feet. The parking lot is one of the City’s off street parking lots (Lot 3) and contains 74 parking spaces. The lot features a solar canopy solar powered charging station. Staff issued a Request for Proposals in September 2016 and received three bids. In November 2016, the Economic Development Committee of the Evanston City Council approved a process that directed staff to work exclusively with one of the bidders, a development partnership consisting of Greg Stec, Bruce Larson, and Conor Commercial to gather community input prior to filing for the planned development approval process. The development team presented at numerous community meetings and had individual meetings with the Woman’s Club of Evanston, the Frances Willard House, and neighboring condominium associations. The community input impacted a number of changes including: • Hiring a local architect, Paul Janicki, to redesign the building, in partnership with Holabird & Root • Building redesigned to reflect historical context of Woman’s Club of Evanston and Frances Willard House • Reduction from fourteen stories to eleven stories • Building reduced in size from 207,000 square feet to 136,000 square feet • South elevation design improvements including greenery to provide better views from Woman’s Club of Evanston building. • Increased setbacks along Chicago Avenue to better align with the adjacent properties. As a result of reducing the size of the building from 14 stories to 11 (three floors), the developer has reduced the offer on the property from $5 million to $4 million. Attachments: -Ordinance 52-O-17 -Sales Contract for 100 Chicago Avenue -Amended Developer RFP Response 345 of 594 9/20/2017 8/21/2017 52-O-17 AN ORDINANCE Authorizing the City Manager to Enter into a Real Estate Contract for the Sale of the Certain City-Owned Real Property at 1714 – 1718 Chicago Avenue THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Legislative Statement. At the time of passage of this ordinance, the City of Evanston owns real property with a real property address of 1714 – 1718 Chicago Avenue, Evanston, Illinois, legally described in Exhibit A attached hereto and incorporated herein by reference (the “Subject Property”). The City Council of the City of Evanston determines that ownership of the surface parking lot at the Subject Property is no longer necessary, appropriate, required, or in the best interest of the City of Evanston. The City Council determined that the best interest of the City of Evanston would be served by the sale of the Subject Property to Chicago Avenue Partners, LLC, a Delaware limited liability company for the development of an office building and subject to the conditions contained within the agreement. Pursuant to Ordinance 41-O-17, the City Council, by a vote of two-thirds (2/3) of the elected Aldermen then holding office directed that the Subject Property be sold by negotiation on behalf of the City. Negotiations commenced and concluded. The City Manager recommends that a sale between the City of Evanston as Seller, and Chicago 346 of 594 52-O-17 ~2~ Avenue Partners, LLC, a Delaware limited liability company, as Buyer, be hereby accepted by the City Council for the aforesaid Property legally described in Exhibit A. The City Council finds and determines that the best interests of the City of Evanston and its residents will be served by conveying the aforesaid Subject Property to Chicago Avenue Partners LLC on terms consistent with the Agreement for Purchase and Sale of Real Estate and in a form acceptable to the Corporation Counsel prior to execution, the proposed agreement is attached as Exhibit B and incorporated herein by reference (hereinafter, the “Agreement”). SECTION 2: That the negotiated sale of the Subject Property to Chicago Avenue Partners LLC, as Buyer is hereby accepted by the City Council of the City of Evanston for the real Property legally described in Exhibit A and commonly known as 1714 – 1718 Chicago Avenue, Evanston, Illinois. SECTION 3: The City Manager is hereby authorized and directed to sign the Agreement for Purchase and Sale of Real Estate, after it is in form acceptable to the Corporation Counsel, and the City Clerk is hereby authorized and directed to attest, the Agreement for Purchase and Sale of Real Estate in Exhibit B, pursuant to the terms of which the Property shall be conveyed. The City Manager is further authorized to negotiate any changes or additional terms and conditions with respect to the sale of the aforesaid Property as the City Manager may deem fit and proper. SECTION 4: The City Manager is hereby authorized and directed to execute the Real Estate Sale Contract, and delivery such other documents, agreements, and certificates as may be necessary to the sale herein authorized, which 347 of 594 52-O-17 ~3~ are in a form acceptable to the Corporation Counsel. The City Clerk is directed to attest the signature on the Real Estate Sale Agreement. SECTION 5: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Aldermen is required to accept the recommendation of the City Manager on the negotiation authorized herein. The City reserves the right to reject any and all negotiations. SECTION 6: Pursuant to City Code Subsection 1-17-4-2-(B)-3, Notice of Intent to Sell and Lease Certain Real Estate was published in the Evanston Review, a newspaper in general circulation in the City, on August 24, 2017. Said publication was neither less than fifteen (15) nor more than thirty (30) days before the date on which the City Council considered adoption of this ordinance authorizing the City Manager to execute a sales contract as the result of a negotiated sale. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 9: If any provision of this Ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. 348 of 594 52-O-17 ~4~ SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Ayes: ______________ Nays: ______________ Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 349 of 594 52-O-17 ~5~ EXHIBIT A LEGAL DESCRIPTION Commonly known as: 1714 Chicago Avenue, Evanston, Illinois 60201 PIN: 11-18-208-015-0000 LOT 13 IN BLOCK 15 IN EVANSTON IN EAST FRACTIONAL HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Commonly known as: 1718 Chicago Avenue, Evanston, Illinois 60201 PIN: 11-18-208-014-0000 THE SOUTH 11 FEET OF LOT 15 AND ALL OF LOT 14 IN BLOCK 15 IN EVANSTON IN THE EAST FRACTIONAL HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 350 of 594 52-O-17 ~6~ EXHIBIT B REAL ESTATE PURCHASE AND SALE AGREEMENT 351 of 594 1 AGREEMENT FOR PURCHASE AND SALE THIS AGREEMENT FOR PURCHASE AND SALE ("Agreement") made and entered into as of the _____ day of _________, 2017 (the “Execution Date”), by and between the City of Evanston ("Seller") and Chicago Avenue Partners LLC, a Delaware limited liability company ("Purchaser"). W I T N E S S E T H: WHEREAS, Seller is the owner of that certain real property located in Cook County, Illinois, being more particularly described on Exhibit A attached hereto and being located at 1714 – 1720 Chicago Avenue, Evanston, Illinois (the "Property"); WHEREAS, Purchaser desires to purchase the "Subject Property" (as hereinafter defined) and Seller desires to sell the Subject Property to Purchaser for the price and pursuant to the terms, conditions and upon the representations hereinafter set forth. NOW, THEREFORE, for and in consideration of the purchase price noted below and other good and valuable consideration, the receipt whereof is hereby acknowledged by each party hereto from the other party hereto, and a hereinafter receipted deposit and in consideration of mutual covenants and conditions and promises herein contained, the parties hereto, intending to be legally bound, do hereby agree as follows: 1. Recitals. The foregoing recitations are true and correct and are incorporated herein by reference. 2. Sale. Subject to and upon the terms and conditions hereof, Seller shall sell, transfer, assign and convey to Purchaser at the "Closing", as hereinafter defined: (i) fee simple title to the Property, together with all easements, rights-of-way and other appurtenances, inuring to the benefit of the Property and all right, title and interest, if any, of Seller in and to any land lying in the bed of any street, road, avenue, open or proposed, in front of or adjoining the Land to the centerline thereof, and all right, title and interest of Seller in and to any awards made or to be made in lieu thereof, and in and to any unpaid awards for damage to the Property by reason of change of grade of any street; (ii) any and all improvements and fixtures located upon or under the Property ("Improvements"); and (iii) If any, all licenses, franchises, certificates of occupancy and other permits, rights and approvals relating to the Property, including, without limitation, relating to development, construction, operation and maintenance of the Property or the building(s), if any, located upon the Property, and all permits, licenses, studies, plans, reports and surveys, owned by Seller may have, pertaining to the Property (collectively “Intangibles”); and Purchaser shall accept such conveyance, subject to the conditions hereof and upon the representations and warranties herein made. The Property, the Improvements and Intangibles are hereinafter collectively referred to as the "Subject Property". Further, on or prior to a date which is three (3) days following the Execution Date, Seller covenants and agrees to deliver to Purchaser true and correct copies of the documents and agreements that constitute, establish or evidence the Intangibles. In addition, from and after the date hereof, Seller shall deliver such 352 of 594 other documentation in Seller’s possession or control which may be reasonably requested by Purchaser (the “Documents”) and "Seller’s Title Evidence" (as hereinafter defined). Seller will produce copies of the following due diligence documents: (a) Copies of income and expense statements, year-end financial and monthly and annual operating statements of the Property for the current year and the three (3) years immediately preceding the date of the Agreement. (b) Copies of all engineering and architectural plans and specifications, drawings, studies and surveys relating to the Property, in Seller’s possession or control, and copies of all records pertaining to the repair, replacement and maintenance of the mechanical systems at the Property, the roof and the structural components of the Property. (c) Copies of Seller’s most recent owner’s title policy issued in connection with the Property and the most recent survey of the Property. 3. Purchase Price. In consideration of the Purchaser reducing the number of stories for the building from 14 to 11 stories, the City agrees to reduce the Purchase Price from $5,000,000 to $4,000,000. Purchaser must pay to Seller Four Million Dollars ($4,000,000.00) for the Subject Property (the “Purchase Price”). If the Site Plan Approval process yields a reduction in the building stories from the original proposal of an 11-story development, the purchase price may be revisited by the parties. In the event the parties cannot reach an agreement on a reduction in purchase price, then upon written notice to the other party, either party elect to terminate this Agreement. 4. Payment of Purchase Price; Deposit; Due Diligence Period. The Purchase Price shall be paid as follows: (a) Within three (3) business days following the Execution Date, Purchaser will deliver to Chicago Title and Trust Company, 10 South LaSalle St. Suite 3100, Chicago, IL 60603 ("Escrow Agent") the sum of Fifty Thousand and No/100 Dollars ($50,000.00) ("Deposit"), which amount shall be held by the Escrow Agent, at the expense of Purchaser, pursuant to the terms and provisions of Exhibit B, and which shall be credited toward the Purchase Price at Closing or otherwise disbursed in accordance with this Agreement. Subject to the terms and conditions of this Agreement, the Deposit shall become non-refundable following the expiration of the Due Diligence Period (as defined below), except in the event of Seller’s default under this Agreement or if this Agreement was terminated by Purchaser in accordance with the terms of this Agreement (or as otherwise set forth herein). (b) The “Due Diligence Period” shall mean the period commencing on the Execution Date and ending on the date which is 60 days thereafter. (c) The balance of the Purchase Price shall be payable at the Closing (as hereinafter defined), plus or minus prorations as hereinafter set forth, by wire transfer. 5. Title. Within five (5) days following the Execution Date hereof, Seller shall deliver to Purchaser a copy of any existing title insurance policy (if any) and survey for the 353 of 594 Subject Property ("Seller's Title Evidence"). In furtherance of the foregoing, and not as a limitation thereof, the state of Seller's title and the "Survey" (as hereinafter defined) and the state of title reflected thereby shall be such that Chicago Title Insurance Company ("Title Company") will issue a commitment ("Commitment") for the issuance of a 2006 ALTA Owner's Title Insurance Policy (i.e., with extended coverage over pre-printed exceptions) without exception other than the “Permitted Exceptions” (as hereinafter defined) for the amount of the Purchase Price (and the amount of Purchaser's contemplated improvements with a “pending improvements” clause). Seller will order the Commitment within five (5) business days of the Execution Date, and will provide a copy of same to Purchaser upon receipt. If Purchaser shall have any objection(s) with respect to the status of title to the Subject Property as reflected in the Commitment and/or the Survey, Purchaser shall notify Seller of such objections ("Title Notice") on or before thirty (30) days following Purchaser's receipt of the Commitment and Survey ("Title Review Period"). Purchaser shall have until the end of the Title Review Period to obtain a new survey of the Subject Property or an update of Seller’s existing survey (if any) ("Survey"). Seller shall have the right, but not the obligation, to satisfy any objection stated in the Title Notice (except as expressly set forth in this Paragraph 5). Seller shall have thirty (30) days in which to satisfy any title objection; provided, however, Seller is not obligated to satisfy any title objection unless Seller so agrees in writing or as may be expressly required under this Paragraph 5. If, after the expiration of said thirty (30)-day period, Seller has not cured the defect(s) of which Purchaser gave notice, then Purchaser shall have the right, but not the obligation, until the end of the Due Diligence Period to attempt to cure such defect(s) in title. If, prior to the end of the Due Diligence Period, the title defect or defects cannot be corrected, then Purchaser shall have the right, but not the obligation to terminate this Agreement and upon termination Purchaser’s Deposit shall be returned to Purchaser, and neither party shall have any claim against the other except as herein expressly stated. As set forth herein, "Permitted Exceptions" shall mean: (i) those matters shown on the Commitment as of the end of the Due Diligence Period and not objected to by Purchaser in writing; (ii) customary public utility easements shown on the Commitment; and (iii) taxes not yet due and payable. Notwithstanding anything herein to the contrary, in no event shall the term “Permitted Exceptions” be deemed to include any monetary liens, claims of liens or security interests, and any other liens arising after the date of the Commitment caused or permitted by Seller, and Seller shall remove the same at or prior to Closing. Seller covenants to execute such reasonable affidavits and undertakings reasonably required by the Title Company to delete: (i) the Schedule B, Section 1 requirements in the Commitment (except liens which may arise out of mechanic liens with whom Purchaser has contracted); (ii) the standard printed exceptions in the Commitment which are customarily removable by such affidavits; and (iii) the gap exception. 6. Conditions Precedent; Approval Period. Unless waived in whole or in part in writing by the other party, this Agreement and the obligations of the parties to close the transaction hereunder are subject to and contingent upon each and all of the following (hereinafter sometimes collectively referred to as the "Conditions Precedent" and singularly as a "Condition Precedent"): (a) Due Diligence Period Termination Right. Purchaser, in its sole and absolute discretion, exercisable for any reason or for no reason, shall have the right, on or prior to 354 of 594 the expiration of the Due Diligence Period, to terminate this Agreement upon written notice to Seller, whereupon this Agreement shall promptly be deemed terminated and of no further force and effect, the Deposit, and any interest accrued thereon, shall be returned to Purchaser and upon such return Purchaser and Seller shall have no further obligations to each other, except as expressly set forth in this Agreement. (b) Approval Period. Purchaser shall have the period (i) commencing on the date of expiration of the Due Diligence Period, and (ii) expiring at 5:00 p.m. Central Time on the date which is 150 days thereafter (such period, the "Approval Period"), to undertake and obtain its municipal approvals for zoning entitlements, site plan, and building permits, all necessary to development property in Evanston per City Code (collectively, “Site Plan Approval”) for the development of the Subject Property. If Purchaser cannot obtain Site Plan Approval within the Approval Period, then both parties can terminate this Agreement, whereupon this Agreement shall be deemed terminated and of no further force and effect, the Deposit, and any interest accrued thereon, shall promptly be returned to Purchaser and upon such return to Purchaser and Seller shall have no further obligations to each other, except as expressly set forth in this Agreement. (c) Performance of Other Party; No Pending Litigation. (i) As a condition benefiting Seller only, at the Execution Date and at Closing, all representations and warranties of Purchaser hereunder shall be true and correct in all material respects, and all obligations of Purchaser hereunder shall have been performed in all material respects. (ii) As a condition benefiting Purchaser only, at the Execution Date and at Closing, all representations and warranties of Seller hereunder shall be true and correct in all material respects, and all obligations of Seller hereunder shall have been performed in all material respects. In addition, as a condition benefiting Purchaser only, there shall be no pending or threatened litigation involving the Subject Property or Purchaser’s contemplated development thereon. (d) No Material Adverse Change. As a condition benefiting Purchaser only, except as permitted in this Agreement, there shall have been no adverse change to the title to the Subject Property from the effective date of the Commitment, excluding any mortgage or liens of Seller which shall satisfy at Closing, and at Closing the Title Company shall be prepared and unconditionally committed to issue to Purchaser its owner’s policy of title insurance in the amount of the Purchase Price, insuring fee title to the Property in Purchaser subject only to the Permitted Exceptions and with “extended coverage” and such other endorsements that Purchaser reasonably requires (“Title Policy”). (e) Zoning. As a condition benefitting both parties, Purchaser shall have obtain Site Plan Approval with the following (i) Site Plan Approval with 75 parking spaces to replace the existing surface parking spaces for public use plus the minimum required parking spaces for the zoning entitlement required under Title 6 of the City Code; and (ii) zoning for the Subject Property shall allow for the future use of the building as offices and associated uses for the operation of office space. The 75 parking space in the new development will be provided at 355 of 594 no cost to the City, meaning no discount in the purchase price. Purchaser must provide a public parking easement to the City to be recorded against the property. Purchaser and Seller both have the right to terminate this Agreement in the event of the failure of any Condition Precedent at or before Closing. Should this Agreement be terminated by Purchaser due to the failure of any Condition Precedent, the Deposit shall be forthwith returned to Purchaser by the holder thereof and all parties hereto shall be released and relieved from any and all further obligations hereunder or arising herefrom except as herein provided. If this Agreement is terminated by the Seller due to the failure of Condition Precedent (c)(i) or a failure to close by Purchaser in accordance with terms of this Agreement, then, provided Seller is not then in default of this Agreement, the Deposit shall be paid over to Seller and all parties hereto shall be released and relieved from any and all further obligations hereunder or arising herefrom except as herein provided. 7. Representations, Warranties and Covenants of Seller. As a material inducement to Purchaser to execute this Agreement and to close the transaction contemplated hereby and to pay the Purchase Price therefore, Seller warrants and represents to Purchaser that as of the date hereof and as of the Closing: (a) Seller has the legal capacity to execute and deliver this Agreement and to execute and deliver all other documents and perform all other acts as may be necessary in connection with the performance of this Agreement and the consummation of the sale of the Property. (b) Neither the execution and the delivery of this Agreement, the assumption of the obligations set forth in this Agreement, the consummation of the transactions contemplated in this Agreement, the performance of the covenants and agreements set forth in this Agreement nor the compliance with the terms and provisions of this Agreement will conflict with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage, deed of trust, loan agreement, loan or other agreement or instrument to which the Seller is a party, or by which the Seller or its property may be bound. (c) No approval or consent not already obtained by any person or entity is necessary in connection with the execution and delivery of this Agreement by the Seller or the performance of the Seller’s covenants and agreements under this Agreement. The Seller agrees to work in good faith to facilitate Purchaser’s due diligence inspections and to assist and support Purchaser’s efforts to obtain the Site Plan Approval in a timely manner. Without limitation, upon request from Purchaser, Seller shall execute such applications and other necessary documents and provide such information that may be required or reasonably requested to obtain the Site Plan Approval (including submittals to the City of Evanston and other applicable governmental agencies), provided that Seller shall not be required to incur any liability as a consequence of such applications and submittals (unless Purchaser agrees to reimburse or indemnify Seller for the same). Further, upon request from Purchaser, Seller or its designated representatives shall attend public hearings and meetings with City of Evanston staff personnel. 356 of 594 (d) Seller is not aware of any judicial, administrative or similar proceeding affecting the Subject Property or Seller’s ability to perform its obligations under this Agreement. (e) Seller has not made an assignment for the benefit of creditors of all or substantially all of its assets, is able to pay all or substantially all of its debts as they become due, has not been adjudicated as bankrupt or insolvent, nor has Seller filed a petition or application to any tribunal for the appointment of a trustee or receiver or any substantial part of its assets, or upon the commencement of any voluntary or involuntary bankruptcy (and, in respect of an involuntary bankruptcy, has not been discharged within sixty (60) days), reorganization or similar proceedings with such other party, or the entry of an order appointing a trustee or receiver or approving a petition in any such proceeding. (f) Seller has good, marketable and insurable title to the Subject Property in fee simple and subject to no liens or encumbrances whatever other than (i) the Permitted Exceptions and (ii) monetary liens that will be satisfied and released by Seller at or prior to Closing. (g) As of the Closing contemplated hereby, there shall be no unpaid bills for labor performed or materials supplied incident to the Subject Property, any of which will be paid off at Closing. A no-lien affidavit stating same will be delivered by Seller to Purchaser at Closing. (h) To Seller’s knowledge, there are no pending or contemplated condemnation or eminent domain proceedings which would affect any portion of the Subject Property. (i) Seller is not a party to and the Subject Property is not affected by any lease or other occupancy agreement, or any service, maintenance or property management agreements or any contracts or other agreements of any kind with respect to the Subject Property which is not reflected in the Permitted Exceptions; and Seller will not, without the prior written consent of Purchaser, enter into or amend any agreement, contract or lease which will be effective following the Closing. (j) To Seller’s knowledge there is no pending or threatened litigation involving the Subject Property. (k) Seller is not a "foreign person" within the meaning of Section 1445 of the Internal Revenue Code of 1986, so as to require the withholding of any portion of the Purchase Price for Federal income tax purposes, and Seller agrees to execute, at Closing, an affidavit evidencing same. (l) The Subject Property is not the subject of a right of first refusal or option to purchase in any third party. (m) The parties executing this Agreement are duly authorized to bind Seller without the further authorization of any person or entity. 357 of 594 (n) Seller shall, until Closing, maintain the Subject Property in its existing condition and carry such reasonable and customary liability insurance. (o) Seller has not received written notice of the violation (actual or asserted) of any law, statute, code, ordinance, rule, regulation, court order or other legal requirement (collectively, “Laws”) applicable to the Property, including (without limitation), any Laws pertaining to hazardous or toxic materials or conditions and any Laws pertaining to human health or welfare or the protection of the environment. To Seller’s knowledge, no party has released, generated, produced, stored, treated, processed, transferred or disposed of any hazardous or toxic materials on the Subject Property. (p) Seller has delivered to Purchaser all of the Documents in Seller’s possession or control and all such Documents are, to Seller’s knowledge, true, correct and complete in all material respects. . (q) The representations and warranties of the Seller set forth in this Paragraph 7 shall be made as of the date hereof and shall be true and correct as of the Closing Date with the same force and effect as if made at that time and will survive Closing for 6 months. 8. Representations and Covenants of Purchaser. The Purchaser hereby represents and warrants as to the Seller and covenants and agrees with Seller as follows: (a) Purchaser is a limited liability company duly organized and existing under the laws of the State of Illinois, with the legal capacity to execute and deliver this Agreement and to execute and deliver all other documents and perform all other acts as may be necessary in connection with the performance of this Agreement and the consummation of the purchase of the Property. (b) Neither the execution and the delivery of this Agreement, the assumption of the obligations set forth in this Agreement, the consummation of the transactions contemplated in this Agreement, the performance of the covenants and agreements set forth in this Agreement nor the compliance with the terms and provisions of this Agreement will conflict with, or result in a breach of any of the terms, conditions or provisions of, or constitute a default under any bond, note or other evidence of indebtedness or any contract, indenture, mortgage, deed of trust, loan agreement, loan or other agreement or instrument to which the Purchaser is a party, or by which the Purchaser or its property may be bound. (c) No approval or consent not already obtained by any person or entity is necessary in connection with the execution and delivery of this Agreement by the Purchaser or the performance of the Purchaser's covenants and agreements under this Agreement. Without limiting Purchaser’s rights under Paragraph 6, Purchaser agrees to work in good faith during the Due Diligence Period and Approval Period and attempt to obtain the Site Plan Approval in a timely manner. (d) The Purchaser is not aware of any judicial, administrative or similar proceeding which could materially and adversely affect the Purchaser's ability to perform its obligations under this Agreement. 358 of 594 (e) Purchaser will record a covenant in the form of a deed restriction that will ensure that the Subject Property and future building remains subject to and pays property taxes. If a tax exempt entity subsequently purchases the Subject Property or the building, or a portion thereof, the future entity will pay the equivalent of property taxes owed to the taxing districts. (f) Purchaser has not made an assignment for the benefit of creditors of all or substantially all of its assets, is able to pay all or substantially all of its debts as they become due, has not been adjudicated as bankrupt or insolvent, nor has Purchaser filed a petition or application to any tribunal for the appointment of a trustee or receiver or any substantial part of its assets, or upon the commencement of any voluntary or involuntary bankruptcy (and, in respect of an involuntary bankruptcy, has not been discharged within sixty (60) days), reorganization or similar proceedings with such other party, or the entry of an order appointing a trustee or receiver or approving a petition in any such proceeding. (g) Except as set forth in this Agreement, Purchaser acknowledges and agrees that the Purchaser is relying solely upon its own inspections, investigations, analysis and independent assessment of the Property in determining whether to acquire the Property. The Purchaser also hereby agrees that the Seller sells the Property, and the Purchaser purchases and accepts the Property, in AS IS – WHEREIS CONDITION, WITH ALL FAULTS, without any warranties, representations, guarantees, statements, agreements, studies, reports, descriptions, guidelines or other information or materials whether oral or written, expressed or implied, of any kind or nature from the Seller, except as expressly set forth in this Agreement, and Seller has no responsibility to make any improvements to the Property. The Purchaser assumes all risks of the Property including, without limitation, the physical condition of the Property, compliance of the Property with any federal, state or local laws, statutes, ordinances, regulations, rulings, etc., or the suitability of the Property for any existing or future uses, subject to the terms of this Agreement. (h) In the event Purchaser closes in accordance with this Agreement, shall be deemed to acknowledge, understand and agrees as follows: (i) the Purchaser is aware of the physical and geological condition of, and the status of title to, the Property and the Purchaser acknowledges that the Seller and the Seller's representatives have made no representations or warranties, regarding the physical and geological condition of, and status of title to, the Property or the suitability of the Property for the Purchaser's proposed use, except as expressly set forth in this Agreement; (ii) the Purchaser is satisfied with the soils and the soil compaction of the Property; (iii) the Purchaser has evaluated the environmental condition of the Property, has conducted all environmental tests and assessments of the Property which the Purchaser believes are necessary, and is satisfied with the environmental condition of the Property; and (iv) the Purchaser has examined the zoning ordinance, building code and other laws, codes, statutes, regulations, covenants and restrictions relating to the Property and the Purchaser assumes all risks relating to such zoning ordinance, building code and other laws, codes, statutes, regulations, covenants and restrictions relating to the Property. (i) Subject to the terms of this Agreement, in the event Purchaser closes in accordance with this Agreement, the Purchaser hereby releases the Seller and Seller's representatives from all responsibility and liability regarding the condition (including, without limitation, the presence at or near the Premises of materials or substances that have been or may 359 of 594 be in the future determined to be toxic, hazardous, undesirable or subject to regulation and that may need to be specially treated, handled and/or removed from the Property under current or future federal, state and local laws, regulations or guidelines, whether or not considered to be one of the Hazardous Materials), valuation, marketability, compliance with laws, or utility of the Property, or its suitability for any purpose whatsoever, except that the foregoing shall not limit Purchaser’s remedies in the event of a breach of Seller’s express representations or warranties hereunder. (j) The representations and warranties of the Purchaser set forth in this Paragraph 8 shall be made as of the date hereof and shall be true and correct as of the Closing Date with the same force and effect as if made at that time. 9. Inspections; NFR Letter. Seller hereby grants to Purchaser and Purchaser's agents, employees, servants and contractors the right to go upon the Subject Property during the term of this Agreement and make such tests and investigations and do such things, including, but not limited to, surveying of the Subject Property as Purchaser shall deem necessary or appropriate, including, but not limited to, tests and investigations that may be necessary for Purchaser to determine that Purchaser can utilize the Subject Property for its contemplated use. All of Purchaser’s costs and expenses incurred in connection with its due diligence at the Property, including without limitation, all inspection and testing, and obtaining and reviewing reports, appraisals, materials and documents are the sole and absolute responsibility of Purchaser and such obligations to pay these costs and expenses shall not be a credit against the Purchaser’s obligation to pay the Purchase Price at Closing. Neither Purchaser, nor any of its agents or representatives, shall damage the Property or any portion thereof unless the same shall promptly be repaired by Purchaser at Purchaser’s sole cost and expense. Purchaser shall indemnify and hold Seller harmless for damage to persons or property from any claims, demands, actions, lawsuits, damages, construction liens against the Subject Property and costs, including reasonable attorneys’ fees, arising out of any act or omission of Purchaser, or its agents and/or representatives, in connection with Purchaser’s due-diligence review, investigations, tests and surveys; provided, however, that Purchaser shall not be liable for the mere discovery of any pre- existing condition at the Subject Property. The foregoing indemnity shall survive the termination or cancellation of this Agreement and shall survive Closing. 10. Conveyance. The conveyance of the Subject Property by Seller to Purchaser shall be by special warrant deed in a form sufficient to vest title in Purchaser pursuant to Paragraph 5. Seller and Purchaser acknowledge that time shall be of the essence as to all acts of Purchaser and Seller hereunder. Seller agrees to execute and deliver to Purchaser, at Closing an assignment of the Intangibles and, if applicable, a bill of sale in customary form conveying any personalty associated with the Subject Property. Seller shall also deliver to Purchaser at Closing (i) a Foreign Investment in Real Property Tax Act affidavit executed by Seller, (ii) evidence of the existence, organization and authority of Seller and of the authority of the persons executing documents on behalf of Seller reasonably satisfactory to the underwriter for the Title Policy, and (iii) such other documents as may be reasonably necessary or required by the Title Company to effectuate the transaction contemplated herein. Seller and Purchaser shall each deposit with Escrow Agent an executed closing statement consistent with this Agreement in the form required by Escrow Agent. 360 of 594 11. Closing (a) Unless extended by any other provisions of this Agreement, the "Closing" of the transaction contemplated by this Agreement (execution and delivery of the special warranty deed, as well as the execution and delivery of all other documents required pursuant to this Agreement and the payment of all sums required to be paid) shall take place upon the date selected by Purchaser by notice to Seller at least five (5) business days in advance of such date, but in any event on or before [sixty (60) days] after the expiration of the Approval Period. (b) Seller agrees to execute at Closing an undertaking required by the Title Company to delete the "gap" exception. 12. Expenses. The parties agree that the following shall be the schedule of obligations with respect to the Closing expenses hereunder, to wit: (a) Seller shall pay for: (i) any state, county and municipal documentary stamp taxes (or other transfer taxes) and surtaxes, if any, on the special warranty deed; and (ii) the premium for the Title Policy providing coverage equal to the Purchase Price (including extended coverage but not any other endorsements), and the cost of correcting any title defects; (iii) one-half (1/2) of the escrow fees of the Title Company as escrow agent and for the escrow closing; (iv) all prorations to and including the Closing Date for real estate taxes, special assessments or fees, water bills, utility charges or other similar expenses. (b) Purchaser shall pay for: (i) the cost of its due diligence, including any survey; (ii) the recording of the special warranty deed and any other conveyance documents, or mortgage, deed of trust, assignments of rents, financing statements or similar documents evidencing or securing the obligations of the Purchaser under a mortgage loan or other loan secured by the Property; (iii) one-half (1/2) of the escrow fees of the Title Company as escrow agent and for the escrow closing; 361 of 594 (iv) the premium on the Title Policy for coverage in excess of the Purchase Price and costs for any endorsements thereto (other than extended coverage); and (v) all of the costs of the premium and related costs charged by the Title Company for the issuance of any mortgage title insurance policy and any endorsements thereto. (c) All governmental and quasi-governmental improvement liens which have been certified as of the Execution Date shall be paid by Seller and, if not certified, Purchaser shall receive a credit, at Closing, in an amount equal to 150% of the latest estimate therefor by the applicable governmental agency, provided that, upon request by either party hereto, the parties hereto shall, upon the actual amount of such lien being established, make whatever adjustments are necessary to reflect the actual amount of the lien notwithstanding the fact that the Closing of the transaction contemplated by this Agreement has occurred. (d) Accrued and unpaid real property taxes and personal property taxes shall be prorated as of the date of Closing on an accrual basis based on the parties’ respective periods of ownership, and Purchaser shall receive a credit for 110% of the estimated accrued and unpaid real property taxes and personal property taxes relating to Seller’s period of ownership. If the Closing occurs on a date when the taxes for the year of Closing are not fixed, but the then- current year's assessment is available, taxes for such year will be prorated based upon such assessment. If such year's assessment is not available, taxes will be prorated based upon the then-prior year's tax. Except as otherwise specifically provided in this Agreement, all expenses and revenues of the Subject Property shall be prorated or credited as the case may be to the day of Closing. The provisions of this Paragraph shall survive the Closing. Any parking taxes owed to the City of Evanston will be paid prior to Closing by the Seller. 13. Possession. Possession of the Subject Property shall be delivered by Seller to Purchaser at Closing. Risk of loss to the Subject Property between the Execution Date and the date of the Closing shall be upon Seller. 14. Condemnation. In the event that any condemnation or eminent domain proceedings are threatened or instituted at any time prior to the Closing hereunder which results in or could result in the taking of any part or all of the Subject Property, Purchaser, by written notice given within thirty (30) days after notification thereof from Seller (and the Closing Date shall be extended accordingly to allow for such notice period, if necessary), shall have the option of: (i) canceling this Agreement, in which event the Deposit shall be forthwith returned by the holder thereof to Purchaser and upon such repayment, this Agreement shall be null, void and of no further force or effect and all parties hereto shall be released and relieved from any and all further liability or obligations hereunder, except those that survive termination of this Agreement; or (ii) Closing the transaction contemplated by this Agreement, in which event the Purchase Price shall not be abated; provided, however, that Seller shall assign (with any necessary third-party consents) any condemnation or eminent domain award and its right to receive same to Purchaser. Seller agrees not to enter into any settlement of any condemnation proceedings or eminent domain proceedings without the prior written consent of Purchaser, and Seller agrees to immediately notify Purchaser in the event any condemnation or eminent domain 362 of 594 proceeding be threatened or instituted. Purchaser’s right to consent to any such settlement shal l terminate on the date contemplated for Closing pursuant to this Agreement in the event Purchaser has not closed by such date. 15. Anti-Terrorism and Anti-Money Laundering Compliance (a) Compliance with Anti-Terrorism Laws. Neither the Purchaser, the Seller, nor any person who owns a direct controlling interest in or otherwise controls the Purchaser or the Seller, or any assignee of the Purchaser, is (i) listed on the Specially Designated Nationals and Blocked Persons List (the "SDN List") maintained by the Office of Foreign Assets Control ("OFAC"), Department of Treasury, and/or on any other similar list ("Other Lists" and collectively with the SDN List, the "Lists") maintained by the OFAC pursuant to any authorizing statute, Executive Order or regulation (collectively, the "OFAC Laws and Regulations"); or (ii) a person (a "Designated Person") either (A) included within the term "designated national," as defined in the Cuban Assets Control Regulations, 31 C.F.R. Part 515, or (B) designated under Sections 1(a), 1(b), 1(c) or 1(d) of Executive Order No. 13224, 66 Fed Reg. 49079 (published September 25, 2001) or similarly designated under any related enabling legislation or any other similar Executive Orders (collectively, the "Executive Orders"). (b) No Violation of Anti-Money Laundering Laws. Neither Purchaser, any assignee of the Purchaser, nor any holder of a direct interest in an assignee of the Purchaser (i) is under investigation by any governmental authority for, or has been charged with, or convicted of, money laundering under 18 U.S.C. §§ 1956 and 1957, drug trafficking, terrorist-related activities or other money laundering predicate crimes, or any violation of the BSA, (ii) has been assessed civil penalties under any Anti-Money Laundering Laws, or (iii) has had any of its funds seized or forfeited in an action under any Anti-Money Laundering Laws. For purposes of this Paragraph 15, the term "Anti-Money Laundering Laws" means the Bank Secrecy Act, 31 U.S.C. §§ 5311 et seq. ("BSA"), and all applicable laws, regulations and governmental guidance on BSA compliance and on the prevention and detection of money laundering violations under 18 U.S.C. §§ 1956 and 1957. 16. 1031 Exchange. The parties acknowledge that Seller, or its assignees, may structure the sale of this Property so as to qualify for like-kind exchange treatment pursuant to §1031 of the Internal Revenue Code or other provisions providing favorable tax treatment. Accordingly, prior to each Closing, Seller reserves the right to assign this Agreement to a qualified exchange intermediary or other third party to the extent necessary to facilitate the exchange and shall give written notice of such assignment identifying the assignee at or prior to each Closing. As an accommodation to Seller, Purchaser agrees to accept performance pursuant to this Agreement from Seller’s assignee to the extent of such permitted assignment and to perform pursuant to this Agreement for the benefit of Seller’s assignee, provided that Purchaser shall not be required to acquire replacement property for Seller or to incur any additional expense therefor and title to the Property shall be conveyed directly from Seller to Purchaser by the deed as required by this Agreement. Notwithstanding the foregoing, Seller shall remain primarily liable for the performance of the terms of this Agreement. If Purchaser desires to structure its acquisition of the Subject Property to qualify for like-kind exchange treatment pursuant to §1031 of the Internal Revenue Code or other provisions providing favorable tax treatment, Seller shall reasonably cooperate with Purchaser to effectuate the same. 363 of 594 17. Closing Representations. The obligations of Purchaser and Seller under this Agreement are subject to all of the representations and warranties of the other party contained in this Agreement having been true and correct in all material respects on the date hereof and on the date of Closing. 18. Default. (a) If Purchaser shall default in the payment of the Purchase Price or otherwise default in any of the terms, covenants and conditions of this Agreement on the part of Purchaser to be performed in any material respect, or if any of the representations and warranties made by Purchaser herein shall be in any respect untrue in any material respect, Seller shall, as its sole and exclusive remedy, retain the Deposit as full and agreed upon liquidated damages in full settlement of any and all claims against Purchaser for damages or otherwise and Purchaser shall have no other or further liability hereunder other than any liability under any indemnification provisions in this Agreement. The parties acknowledge that this provision for liquidated damages is a fair and reasonable measure of the damages to be suffered by Seller in the event of Purchaser's default because the exact amount of damages is incapable of ascertainment. Notwithstanding any provision of this Agreement to the contrary, Purchaser shall not be in default hereunder, unless Seller shall have provided written notice of the alleged default and a period of ten (10) days after receipt of notice to cure same. (b) If on or before the Closing: (i) Seller is unable to deliver good, marketable and insurable title to the Subject Property subject only to the Permitted Exceptions, it being acknowledged by Purchaser that Seller is not obligated to cure title objections (other than as expressly set forth in Paragraph 5) as set forth in Paragraph 5; or (ii) Seller shall have failed to comply with any other material term, provision, covenant, agreement or condition of this Agreement; or (iii) any of the representations and warranties made by Seller herein shall be in any respect untrue in any material respect, and if such failure, default or misrepresentation is not cured by Seller within ten (10) business days after notice thereof from Purchaser, then the Deposit shall immediately be returned to Purchaser, and Purchaser shall have the right: (A) to cancel this Agreement by giving written notice to Seller whereupon this Agreement shall be deemed to be terminated, and Seller shall reimburse Purchaser for its actual out-of- pocket expenses incurred in connection with pursuing the transaction contemplated hereunder; or (B) to take title subject to the defect, exception, objection, inaccuracy or failure; or 364 of 594 (C) to pursue an action for specific performance. Without limiting Purchaser's rights contained in this Paragraph, in case of a Seller lien or Seller encumbrance on the Subject Property which can be removed at the time of Closing by payment of a liquidated amount, Seller covenants and agrees, at Purchaser's request, to remove such lien or encumbrance at Closing so that the Subject Property can be conveyed to Purchaser free of same except non-delinquent real estate taxes which are not yet due and payable. 19. Attorney’s Fees. In connection with any litigation arising out of this Agreement, the each party to cover its own costs and expenses incurred, including, but not limited to, attorneys' fees actually incurred. 20. Notices. All notices pursuant to this Agreement shall be in writing and shall be considered as properly given or made (i) upon the date of personal delivery (if notice is delivered by personal delivery), (ii) on the date of delivery, as confirmed by electronic transmission (if notice is delivered by email transmission), (iii) on the day one (1) business days after deposit with an nationally recognized overnight courier service (if notice is delivered by internationally recognized overnight courier service), or (iv) on the third (3rd) business day following mailing, if within the United States, by first class United States mail, postage prepaid, certified mail, return receipt requested (if notice is given in such manner). Notices as to Seller shall be sent to: The City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: Wally Bobkiewicz, City Manager Email: wbobkiewicz@cityofevanston.org With a copy to: City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Attn: W. Grant Farrar, Corporation Counsel Email: gfarrar@cityofevanston.org Notices as to Purchaser shall be sent to: The Corporation Trust Company Corporation Trust Center 1209 Orange Street Wilmington, DE 19801 The place to which any party hereto is entitled to receive any notice may be changed by such party by giving notice thereof in accordance with the foregoing provision. Attorneys for either party may give notices on behalf of their respective clients. 365 of 594 21. Brokers. Each party hereto represents and warrants to the other party that it has not employed or retained any broker, finder or other intermediary in connection with the transactions provided for in this Agreement and that it has not had any dealings with any person or entity which may entitle such person or entity to a fee or commission, except Tim Rosinski at Coldwell Banker for Seller. Seller agrees that Seller is solely responsible for all fees, commissions and other payments due to the named broker. Additionally, each of the parties agrees that, should any claim for a commission or fee be made by another broker, then the party breaching the representation and/or warranty set forth in this Paragraph 21 will indemnify, defend and hold harmless the other party from and against any and all claims, liabilities, damages, expenses (including, without limitation, reasonable attorneys’ fees) and costs resulting from such claim for a commission or fee. 22. Intentionally Deleted. 23. Exclusivity. From the Execution Date through the termination of this Agreement or the Closing, as applicable, Seller will not discuss or negotiate with any third party the sale or other disposition of any of the Subject Property, or enter into any contract (whether binding or not) regarding any sale or other disposition of the Subject Property. 24. Venue. This Agreement shall be governed by and enforced and construed under the laws of the State of Illinois. 25. Assignment. Purchaser shall have the absolute right and power to assign this Agreement and its interests in this Agreement to an entity affiliated with Purchaser or its principals, provided that such assignment should not relieve it of its obligations under this Agreement, and Seller shall close the transaction contemplated by this Agreement with such assignee; otherwise, this Agreement is not assignable. 26. No Recording. The Purchaser agrees it shall not record this Agreement or a memorandum hereof, and in the event the Purchaser does record this Agreement or a memorandum of this Agreement, then the Purchaser shall be deemed in default hereunder, and at the option of the Seller, the Purchaser’s rights under this Agreement shall be null and void and of no further force and effect and the Seller shall have the right to exercise all of its rights and remedies under this Agreement. 27. Terms. Whenever the context so requires or admits, any pronoun used herein may be deemed to mean the corresponding masculine, feminine or neuter form thereof and the singular form of any nouns and pronouns herein may be deemed to mean the corresponding plural form thereof and vice versa. 28. Miscellaneous. (a) This Agreement shall not be construed more strictly against either party, it being acknowledged that each party actively participated in the preparation of this Agreement. (b) This Agreement shall inure to the benefit of and shall be binding upon the parties hereto and their respective successors and/or assigns. 366 of 594 (c) This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same Agreement. This Agreement may be executed via telecopy or electronically. (d) No waiver or modification of any provision of this Agreement shall be effective unless it is in writing and signed by Purchaser and Seller, and shall only be applicable to the specific instance to which it relates and shall not be deemed a continuing or future waiver. (e) Time is of the essence with respect to all time periods set forth in this Agreement. 29. Calculation of Time Periods. Unless otherwise specified, in computing any period of time described herein, the day of the act or event after which the designated period of time begins to run is not to be included and the last day of the period so computed is to be included, unless such last day is a Saturday, Sunday or legal holiday for national banks in the location where the Property is located, in which event the period shall run until the end of the next day which is neither a Saturday, Sunday, or legal holiday. Except where otherwise noted, the last day of any period of time described herein shall be deemed to end at 5:00 p.m. in the jurisdiction in which the Property is located. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the Execution Date. PURCHASER: CHICAGO AVENUE PARTNERS LLC A Delaware limited liability company By: Name: Title: SELLER: THE CITY OF EVANSTON By: Name: Title: 367 of 594 CHI 66177323 EXHIBIT A LEGAL DESCRIPTION OF SUBJECT PROPERTY Commonly known as: 1714 Chicago Avenue, Evanston, Illinois 60201 PIN: 11-18-208-015-0000 LOT 13 IN BLOCK 15 IN EVANSTON IN EAST FRACTIONAL HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Commonly known as: 1718 Chicago Avenue, Evanston, Illinois 60201 PIN: 11-18-208-014-0000 THE SOUTH 11 FEET OF LOT 15 AND ALL OF LOT 14 IN BLOCK 15 IN EVANSTON IN THE EAST FRACTIONAL HALF OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. 368 of 594 CHI 66177323 EXHIBIT B ESCROW INSTRUCTIONS 1. Investment and Use of Funds. For purposes of this Exhibit B, the Deposit, including any interest thereon, shall be collectively referred to herein as the “Earnest Money.” The Escrow Agent shall invest the Earnest Money in government insured interest-bearing accounts satisfactory to Purchaser, shall not commingle the Earnest Money with any funds of the Escrow Agent or others, and shall promptly provide Purchaser and Seller with confirmation of the investments made. If the Closing under this Agreement occurs, the Escrow Agent shall deliver the Earnest Money into the closing escrow upon the instructions of Purchaser, to be applied against the Purchase Price. 2. Termination before Expiration of Due Diligence Period. The Due Diligence period under the Agreement expires on ___________, 2017. If Purchaser elects to terminate the Agreement pursuant to the terms of this Agreement, Escrow Agent shall pay the entire Earnest Money to Purchaser two business days following receipt of a copy of the Due Diligence Termination Notice from Purchaser (as long as the current investment can be liquidated in two days). No notice to Escrow Agent from Seller shall be required for the release of the Earnest Money to Purchaser by Escrow Agent. The Earnest Money shall be released and delivered to Purchaser from Escrow Agent upon Escrow Agent’s receipt of a copy of the Due Diligence Termination Notice despite any objection or potential objection by Seller. Seller agrees it shall have no right to bring any action against Escrow Agent which would have the effect of delaying, preventing, or in any way interrupting Escrow Agent’s delivery of the Earnest Money to Purchaser pursuant to this Section, any remedy of Seller being against Purchaser, not Escrow Agent. 3. Termination after Expiration of Due Diligence Period. Except as otherwise expressly provided herein, at any time after the expiration of the Due Diligence Period, upon not less than 5 business days’ prior written notice to the Escrow Agent and the other party, Escrow Agent shall deliver the Earnest Money to the party requesting the same; provided, however, that if the other party shall, within said 5 business day period, deliver to the requesting party and the Escrow Agent a written notice that it disputes the claim to the Earnest Money, Escrow Agent shall retain the Earnest Money until it receives written instructions executed by both Seller and Purchaser as to the disposition and disbursement of the Earnest Money, or until ordered by final court order, decree or judgment, which is not subject to appeal, to deliver the Earnest Money to a particular party, in which event the Earnest Money shall be delivered in accordance with such notice, instruction, order, decree or judgment. 4. Interpleader. Subject to Section 2 above, in the event of any controversy regarding the Earnest Money, unless mutual written instructions are received by the Escrow Agent directing the Earnest Money’s disposition, the Escrow Agent shall not take any action, but instead shall await the disposition of any proceeding relating to the Earnest Money or, at the Escrow Agent’s option, the Escrow Agent may interplead all parties and deposit the Earnest Money with a court of competent jurisdiction. Seller or Purchaser, whichever loses in any such interpleader action, shall be solely obligated to pay such costs and fees of the Escrow Agent. 369 of 594 CHI 66177323 5. Liability of Escrow Agent. The parties acknowledge that the Escrow Agent is acting solely as a stakeholder at their request and for their convenience, that the Escrow Agent shall not be deemed to be the agent of either of the parties, and that the Escrow Agent shall not be liable to either of the parties for any action or omission on its part taken or made in good faith, and not in disregard of this Agreement, but shall be liable for its negligent acts and for any loss, cost or expense incurred by Seller or Purchaser resulting from the Escrow Agent’s mistake of law respecting the Escrow Agent’s scope or nature of its duties. Seller and Purchase r shall jointly and severally indemnify and hold the Escrow Agent harmless from and against all costs, claims and expenses, including reasonable attorneys’ fees, incurred in connection with the performance of the Escrow Agent’s duties hereunder, except with respect to actions or omissions taken or made by the Escrow Agent in bad faith, in disregard of this Agreement or involving negligence on the part of the Escrow Agent. 370 of 594 371 of 594 372 of 594 373 of 594 2. Project Description: Provide a narrative description of the proposed office development. The building design at 1714-20 Chicago Avenue was conceived as a Class A office building. As currently proposed, the building would be 8-stories of open office space atop a 3-story parking structure. The new garage area would accommodate all of the parking spaces currently on the Library parking lot, as well as tenant parking. Currently we are showing 5’ setbacks on the north and south property lines and 0’ on the rear (west) property line. The building footprint is “rectangularized” at the west alley in order to take advantage of the skewed west property lines. This would necessitate a column that supports the corner of the building on the alley and occurs in the drive median. The building front elevation is set back 29’-3 3/16” from the Chicago Avenue property line. This dimension is from the main body of the building. The Lobby projects 28’ 4 ½” from the front property line and aligns with the front porches of the Willard property houses to the north. The façade is further setback in the middle sections an additional 16’. These “cutouts”, or setbacks, become outdoor terraces with large landscaping material which can be accessed via the 4th floor. Much attention was paid to integrating the scale of the smaller surrounding buildings with the new base. By using limestone or cast stone and brick, we were hoping to make an elegant transition between the Mayo-designed Woman’s Club to the south. Human-scaled window openings were also favored over large, detail-less expanses of glass. The corners of the building are constructed with a sand-finished precast with articulated spandrels. This is contrasted by the middles of the elevations which are planned to be a curtain wall divided by vertical metal pilasters to give it shadow and detail. We looked to the great buildings of the downtown district for inspiration. We felt it was crucial to attempt to integrate our structure into that fabric. The Marshall Field’s Building; The Carlson Building, The Woman’s Club, The Frances Willard historic site and the Public Library itself were some of these buildings. Class A office space between 10 and 20 thousand square feet within the City of Evanston is a scarcity. Many City of Evanston Employers, including Brad Moorhead (Founder & CEO) of LIVEWATCH, have resorted to the fact that an exodus out of Evanston to the City of Chicago will eventually happen because a lack of Class A office space to accommodate his needs. Currently, we have been approached with a few potential tenants that would like to relocate to the City of Evanston. These potential tenants include, but not limited to, a Deloitte Fast Technology Tech Member (200+ Employees), as well as a recognized Private Company in “Inc. magazine’s 5000 Fastest-growing Companies”. (300+ Employees) As of now, there names are requested to be kept confidential. 374 of 594 375 of 594 4. Developer Entity: Identify the name of the entity legally responsible for the development. List the principals of the organization and all individuals who will be involved in the purchase and/or redevelopment of the City-owned parcel. Provide a description of the development experience of each of the principals, with relevant examples, and the name, address and telephone number of a designated contact person Development Entity: Chicago Ave Partners, LLC, a Delaware limited liability company  The certificate of formation is attached Principals of Chicago Ave Partners, LLC:  Greg Stec  See Attached Development Record  Ted Stec  See Attached Write Up  Bruce Larson  See Attached Write Up  Jeff Brown  CEO/CIO of T2 Capital Management  Contact Information: T2 Capital Management 120 N Hale Street, Suite #300 Wheaton, IL 60187 (630) 590-9511 o T2 Capital Management is an opportunistic, privately-held real estate investment firm that is based in Chicago. Since its founding in 2011, T2 has deployed $350+ million across the entire capital stack and among virtually all property types. See website: www.t2investments.com. o Example Developments: o Goose Island: Acquisition of two adjacent properties on Goose Island in Chicago, IL, which are being repositioned as a loft office development starting at 285,000 SF with space for up to 685,000 total SF of office. o CenterPoint: Development of multiple Class ‘A’ industrial buildings totaling 2+ million SF on a 135-acre site near Columbus, OH. o Crestwood: Acquisition of 1.1 million square-foot enclosed mall on a 47-acre site near St. Louis, MO. The mall has been demolished, and the property is being repositioned as a mixed-use development. 376 of 594 377 of 594 378 of 594 379 of 594 Bruce Larson Biography Mr. Larson has been in the construction industry in one way or another, his entire adult life. He and his father were in the home building business until 1981. Thereafter, Mr. Larson was the general manager of Prairie Materials Corporation, a $1.5 Billion business, for more than 8 years. He is presently the General Manager of a construction company and president of Auvan Properties Services, Inc. Mr. Larson has been a consultant to the gravel industry for more than 25 years and has purchased and sold several mining properties during his business career. During Desert Storm and thereafter Mr. Larson was the president of a world trade association involved in the design of motorized cracking units to assist in the cleanup of oil and thereafter supplied the majority of the firefighting materials needed in Kuwait to assist in putting out the oil conflagration occurring at that time. 380 of 594 381 of 594 382 of 594 383 of 594 384 of 594 385 of 594 386 of 594 387 of 594 388 of 594 389 of 594 390 of 594 391 of 594 392 of 594 393 of 594 394 of 594 395 of 594 396 of 594 397 of 594 398 of 594 399 of 594 1714-1720 Chicago Avenue, Evanston IL - Bid Requirements The City of Evanston is seeking the development of an office building at 1714-1720 Chicago Avenue. The City of Evanston is seeking $5 million for the 27,000+/- square foot property. The site is currently used as a metered municipal parking lot serving 74 cars. The site is bound by Chicago Avenue to the east, the Women’s Club of Evanston to the south, a public alley and Evanston Public Library, to the west and the Frances Willard House Museum & Archives to the north. The redevelopment of the site will require a zoning change and because of its size, will be subject to the City of Evanston’s planned development zoning process. A successful bid must include: 1) For-profit office building use and ownership; 2) contextual development and high quality design; and 3) the replacement of a minimum of 74 public parking spaces on site. Street Address: 1714-20 Chicago Avenue, Evanston, IL Property Type: Surface parking lot Location: Downtown Evanston, midblock between Clark and Church Street Ward/Alderman: 1st Ward/Judy Fiske PIN(s): 11-18-208-015-0000 and 11-18-208-014-0000 Ownership: City of Evanston owned and will be conveyed to the selected respondent under the terms of an executed agreement Site Description: 27,000 sq. ft. +/- municipal parking lot with 74 parking spaces, with approximately 140 feet of Chicago Avenue frontage. Primarily used by Evanston Public Library and Woman’s Club of Evanston patrons, and customers of nearby downtown businesses. Environmental Conditions: There are no known environmental contaminates on the site. It is the responsibility of the selected respondent to investigate all environmental conditions of the site to its own satisfaction. Current Zoning: The R6 general residential district is intended to provide for high density residential development of primarily multiple family dwellings particularly in and around the downtown area. Zoning change required Asking Price: $5 million Additional Conditions: Office development. Replace a minimum of 74 parking spaces for general public use on site. 400 of 594 Bid Submission Requirements 1. Purchase Price: Please provide an explanation for how you arrived at your proposed purchase price. 2. Project Description: Provide a narrative description of the proposed office development. 3. Plans: Please include a conceptual site plan, floor plan, and elevation(s). The site plan should include loading areas, driveways, public parking / pedestrian access, building location and landscaping. 4. Developer Entity: Identify the name of the entity legally responsible for the development. List the principals of the organization and all individuals who will be involved in the purchase and/or redevelopment of the City-owned parcel. Provide a description of the development experience of each of the principals, with relevant examples, and the name, address and telephone number of a designated contact person. For registered corporations, please include a certificate of good standing from the applicable Secretary of State’s office. 5. Sources and Uses of Funds: Provide a breakdown of development sources and uses (both hard and soft costs) for the proposed project. Identify the type and probable sources of construction and permanent financing. 6. Schedule: Present a detailed timeline for all major activities, including dates for pulling permits, securing all financing, start and completion of construction. 7. Other: Include any other information necessary to fully explain or support the proposal. Evaluation Process The City of Evanston will consider all of the following criteria in its bid evaluation:  Completeness and responsiveness of the proposal  Purchase Price  Project Completion Schedule  Competence, as evidenced by the professional qualifications and experience  Financial qualifications as evidenced by the proven ability to obtain financing  Economic development and other public benefits  Quality of development concept including architectural and urban design  Participation by Minority, Women-owned, and Evanston Business Enterprises 401 of 594 Schedule / Key Dates Event/Activity Date Release of Bid Requirements Thursday, 8/25/2016 Deadline to Submit of Any Questions Friday, 9/9/2016 City’s Response to Questions (posted on City website) Wednesday, 9/14/2016 Bid Proposal Due Friday, 9/30/2016 Evaluation of Bids by City Staff 10/3/2016-10/19/2016 Economic Development Committee Review of Bids/Staff Recommendation Wednesday, 10/26/2016 City Council Consideration Monday, 11/14/2016 Staff / Developer negotiations 11/15/2016- until complete Zoning Process 11/15/2016- until complete Submission & Additional Procedures Staff will recommend to the Economic Development Committee the bid that closely aligns with the city’s goal for a high quality, contextual office development with a public parking component with a purchase price offer reflecting market conditions. The city’s asking price is $5 million. The City of Evanston reserves its right to reject any or all bids when, in its opinion, it is determined that it is in the City’s best interest; to waive minor irregularities and informalities of the submittal; or to cancel, revise, or extend this solicitation. This request for bids does not obligate the City of Evanston to pay any costs incurred by any respondent in the submission of a proposal or in making necessary studies or designs for the preparation of that proposal, or for procuring or contracting for the services to be provided under this submission request. Questions/Comments & Answers. All questions regarding the property and this solicitation must be submitted to the City no later than 9/9/2016. All questions received and answer will be published on the City’s website at this location www.cityofevanston.org/ChicagoAvenue. Responses to questions will be published on this page no later than 9/14/2016. All updates regarding this project will be communicated through this website as well. The page should be regularly checked to ensure that information is not missed. Submission Procedure. Bids must be received no later than 5:00pm on 9/30/2016 in the following manner:  Email one pdf copy to Paul Zalmezak, Senior Economic Development Coordinator, pzalmezak@cityofevanston.org A confirmation email will be provided indicating your submission was received and within the deadline. 402 of 594 El mwoodAveSheridan RdForestAveEl g i n R d Davis S t Clark S t University Pl Emerson St Maple AveOrrington AveBenson AveUniversity Pl Sherman AveHinman AveSherman AveCampusDrShermanAveChicago AveOak AveClark St Maple AveJudson AveOrringtonAveForest PlArts Circl e Dr 1714-1720 Chicago Avenue LibraryParkingLotLocatorMap.mxd - 7/15/2016 - Aerial photography flown in 2014. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 0 100 Feet Site Parcel ´ 403 of 594 Chicago AveChurc h S tOrrington Ave1714-1720 Chicago Avenue LibraryParkingLotZoomAerialMap.mxd - 7/15/2016 - Aerial photography flown in 2014. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. 0 100 Feet Site Parcel ´ 404 of 594 405 of 594 406 of 594 For City Council Meeting of September 25, 2017 Item A14 Ordinance 84-O-17: Authorizing the Sale of Surplus Fleet Vehicles For Action To: Honorable Mayor and Members of the City Council Members of the Administration & Public Works Committee From: Erika Storlie, Acting Director of Administrative Services Rickey A. Voss, Division Manager Fleet Services Subject: Ordinance 84-O-17, Sale of Surplus Property Fleet Vehicles/Equipment Date: August 8, 2017 Recommended Action: Staff recommends that City Council adopt Ordinance 84-O-17, directing the City Manager to offer the sale of vehicles/equipment owned by the City through public auction at the special Northwest Municipal Vehicle Auction being sponsored by America’s Auto Auctions on Tuesday, October 24, 2017 or any other subsequent America’s Online Auction as these vehicles/equipment become available, on a timely basis, as a result of new vehicle replacements being placed into service. This Ordinance was introduced at the September 11, 2017 City Council meeting. Livability Benefit: Innovation & Process: Support Local Government Best Practices Summary: The Fleet Services Division typically participates in two to three vehicle and equipment auctions per year in the Northern Illinois area. The auctions are provided on behalf of America’s Auto Auction, 14001 S. Karlov Avenue, Crestwood, Illinois 60554. America’s Auto Auction is the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities. This request authorizes the Fleet Services Division of the Administrative Services Department to sell the vehicles listed in the table below through Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online internet auction to the highest bidder. All net proceeds from the auction will be credited to account number 601.19.7780.56065, “Sale of Surplus Property.” Memorandum 407 of 594 SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehic le # Vehicle Make Vehicl e Model Year V.I.N. # Overall Condition L.T.D. Miles/ Hours 3080 Parks/Recreation 436 Brunswick Boston Whaler w/1 90 HP Mercury Motor 2005 WCG00014G Very Poor 400 hrs. per season 11 years 4400 hours 3080 Parks/Recreation 437 EZ - Trailer 2005 1ZEVHDME964A008626 Very Poor N/A 3080 Parks/Recreation 433 Brunswick Zodiac FCB210 w/2 115 HP Mercury Motors 1999 XDC21011E999 Very Poor 250 hrs. per season 10 years 2500 hours 380 Parks/Recreation 434 Highlander- Trailer 2005 2H9BT2MS1XR003229 Very Poor N/A 3807 Admin. Services – Facilities Management 265 Ford Taurus 2006 1FAHP53U16A149892 Very Poor 54,583 7710 Admin. Services – Fleet Services 764 Ford Taurus 2006 1FAFP53204G183595 Very Poor 95,896 7115 Public Works Agency: Operations and Maintenance Bureau 953 Deere 310 SG Backhoe Loader 2005 TO310SG944239 Very Poor 6,927 Hours Attachments: Ordinance 84-O-17: Authorizing the Sale of a Surplus Fleet Vehicle Owned by the City of Evanston (Northwest Municipal Vehicle Auction) 408 of 594 8/14/17 84-O-17 AN ORDINANCE Authorizing the Sale of Surplus Fleet Vehicles/Equipment Owned by the City of Evanston (Northwest Municipal Vehicle Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of certain surplus fleet vehicles and equipment that have a value in excess of one thousand five hundred dollars ($1,500.00) and is described in Exhibit A, which is attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicles and equipment to the highest bidder, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3-(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicles and equipment, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidders at America’s Auto Auctions, the Northwest Municipal Conference Suburban Purchasing Cooperative’s “bid winner” for auction services for member municipalities to be held on or around Tuesday, October 24, 2017 at the Manheim Arena located at 14001 S. Karlov Avenue, Crestwood, Illinois 60554, or at any 409 of 594 ~2~ subsequent America’s Auto Auctions Services online auction. SECTION 3: Upon payment of the price indicated by the America’s Auto Auction Services, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicle and equipment to the America’s Auto Auction Service. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance will be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 410 of 594 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Department Vehic le # Vehicle Make Vehicl e Model Year V.I.N. # Overall Condition L.T.D. Miles/ Hours 3080 Parks/Recreation 436 Brunswick Boston Whaler w/1 90 HP Mercury Motor 2005 WCG00014G Very Poor 400 hrs. per season 11 years 4400 hours 3080 Parks/Recreation 437 EZ - Trailer 2005 1ZEVHDME964A008626 Very Poor N/A 3080 Parks/Recreation 433 Brunswick Zodiac FCB210 w/2 115 HP Mercury Motors 1999 XDC21011E999 Very Poor 250 hrs. per season 10 years 2500 hours 380 Parks/Recreation 434 Highlander- Trailer 2005 2H9BT2MS1XR003229 Very Poor N/A 3807 Admin. Services – Facilities Management 265 Ford Taurus 2006 1FAHP53U16A149892 Very Poor 54,583 7710 Admin. Services – Fleet Services 764 Ford Taurus 2006 1FAFP53204G183595 Very Poor 95,896 7115 Public Works Agency: Operations and Maintenance Bureau 953 Deere 310 SG Backhoe Loader 2005 TO310SG944239 Very Poor 6,927 Hours 411 of 594 For City Council Meeting of September 25, 2017 Item A15 Ordinance 72-O-17, Title 11, Administrative Adjudication For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Jill Velan, Parking Division Manager Rickey A. Voss, Fleet Manager Subject: Ordinance 72-O-17, to Amend Title 11, Administrative Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B): Immobilization Program Date: September 5, 2017 Recommended Action: The Transportation/Parking Committee and staff recommends that the City Council adopt Ordinance 72-O-17, amending Title 11, Administrative Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B): Immobilization Program to read: “When the registered owner of a vehicle has accumulated three (3) or more final determinations of parking and/or compliance violation liability.” Ordinance 72-O-17 will be in effect on December 1, 2017. This Ordinance was introduced at the September 11, 2017 City Council meeting. Livability Benefit: Innovation & Process: Support Local Government Best Practices Summary: At the July 24th, 2017 City Council meeting staff was directed to implement a parking ticket amnesty program to waive late fees from all outstanding parking tickets. This program is in process and allows all outstanding tickets to be paid at the original issue amount through September 30, 2017. To date, approximately 71,000 letters have been sent to individuals with one or more outstanding parking tickets giving them the opportunity to pay with no fees until the deadline. Once all persons were given this opportunity, city council advised that they would be interested in reintroducing this ordinance for approval as a tool to help reduce the amount of outstanding parking tickets, which currently stands at $4.8 million dollars. Background In order to achieve voluntary compliance with parking regulations and to ensure that all fines and penalties are paid in a timely manner, staff recommends that the process of Memorandum 412 of 594 2 determining when a vehicle becomes eligible for immobilization be reduced from the current five (5) final determinations of parking and/or compliance violation liability to three (3). The Parking and Transportation Committee discussed whether or not to lower the threshold to four instead of five but the consensus was that by lowering it to three there is less of a detrimental effect on an individual or families’ budget when the cost to become whole is much less. Frequently with the current system by the time the tickets accumulate up to 5 the fines associated with them is over $500. If a boot situation occurs it is much more difficult to recover from then if it the threshold was three and an individual had to true up with an amount closer to $250. The following charts show the current outstanding tickets due and where ticketed vehicles are registered. All counts are for tickets issued from January 1, 2010 - June 15, 2017 # of outstanding tickets # of accounts Amount Due 5 or more 2511 $1,198,879 4 or more 4040 $1,599,541 3 or more 6537 $2,080,600 Total Owed $4,879,020 Vehicles registered to #of accounts 5 or more Amount Due 4 or more Amount Due 3 or more Amount Due Evanston 3,309 1,402 $736,220 2,157 $948,133 3309 $1,194,116 Chicago 1,399 479 $195,128 807 $273,658 1399 $376,450 Other IL 1,441 481 $199,332 830 $284,122 1441 $389,872 Out of State 388 149 $68,199 246 $93,628 388 $120,162 In addition to encouraging compliance with on street parking regulations there will be some increased revenue realized as a result of this change as many vehicles sit in the 3-4 ticket queue for some time and continue to age. 413 of 594 3 Neighborhood parking issues have been exacerbated in recent years partially due to the influx of contractors working on large construction projects throughout Evanston. Much effort is made to direct contractors to parking structures and alternate parking areas; however, neighborhoods still see much less available parking than in the past. Targeted enforcement has helped but it is limited as vehicles continue to park illegally, accruing tickets, while further action (such as immobilization) cannot be taken until after the fifth ticket is received and a final determination of liability has been made. Additionally, many tickets go unpaid in perpetuity as out of state vehicles accrue up to four or five tickets in congested parking areas near the university and then return to their home states without ever paying for parking violations. Currently the City of Chicago has a three ticket threshold for determining when a vehicle becomes eligible for immobilization. Attachment: Ordinance 72-O-17 414 of 594 9/12/2017 72-O-17 AN ORDINANCE Amending City Code Section 11-2-11(B), “Immobilization Program” by Amending the Amount of Liable Tickets Needed to Immobilize a Vehicle from Five (5) to Three (3) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Section 11-2-11(B), “Immobilization Program,” of the Evanston City Code of 2012, as amended, is hereby further amended to the following: (B) When the registered owner of a vehicle has accumulated five (5) three (3) or more final determinations of parking and/or compliance violation liability, in any combination, for which the fines and applicable penalties, have not been paid in full, the Administrative Hearings Division Manager shall will cause a notice of impending vehicle immobilization to be sent in accordance with Subsection 11-2- 5(F) of this code. The notice of impending vehicle immobilization shall state the name and address of the registered owner, the state registration number of t he vehicle or vehicles registered to such owner, and the serial numbers of parking and/or compliance violation notices which have resulted in final determination of liability for which fines and/or penalties remain unpaid. Failure to pay the fines and penalties owed within twenty -one (21) days from the date of the notice will result in the inclusion of the state registration number of the vehicle or vehicles of such owner on an immobilization list. A person may challenge the validity of the notice of impending vehicle immobilization by requesting a hearing and appearing in person to submit evidence which would disprove liability within twenty-one (21) days of the date of the notice. Documentary evidence which disproves liability shall be based on the followi ng grounds: 1. That all fines and penalties for the violations cited in the notice have been paid in full; or 2. That the registered owner has not accumulated five (5) three (3) or more final determinations of parking violation liability which were unpaid at the time the notice of impending vehicle immobilization was issued. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 415 of 594 72-O-17 2 SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect on December 1, 2017 and shall apply to any and all outstanding final determinations of parking and/or compliance violation liability. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 416 of 594 For Administration & Public Works Committee September 25, 2017 Item APW1 Ex-Offender Hiring For Discussion To: Honorable Members of the Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Administrative Services Director Jennifer Lin, Human Resources Division Manager Subject: Ex-Offender Hiring Date: September 25, 2017 Recommended Action: Staff recommends that the City Council review and discuss the criteria for hiring ex- offenders as City employees. Funding Source: Not applicable at this time. Livability Benefits: 1. Economy and Jobs a. Quality Jobs and Living Wages b. Local Economy 2. Equity and Empowerment a. Civic Engagement b. Civil and Human Rights Summary: Prior to 2015, there was no specific City policy regarding the hiring of ex-offenders. In fact, the City was not conducting a thorough background investigation of non-Police or Fire new employees. HR did not perform employment verifications or subject potential employees to fingerprinting; HR only called references, performed name checks, and subjected applicants to a medical and drug test. In 2015, criteria for hiring ex-offenders were vetted by HR and the Law Department. These criteria were created after considering business necessity for City operations, positon-specific disqualifications, and the nature/timing of any convictions. All of the criteria were consistent with federal and state laws regarding the criminal history of potential employees. Memorandum 417 of 594 2 The currently used policy has not been used on many occasions to disqualify candidates. The vast majority of candidates have not fallen under disqualifying criteria. However, the eligibility subject to review criteria needed to be further fleshed out for additional direction and guidance. The proposed revised policy proceeds to further spell out the process that HR will undertake when an applicant possesses a criminal history which is subject to review. A deeper examination of the circumstances will be considered by HR, who will provide a recommendation to the Corporation Counsel. After review, the Corporation Counsel will submit a recommendation to the City Manager, who has final authority to make a decision on the candidate’s suitability for hire. Staff believes that the proposed revised policy continues to be consistent with all federal and state laws regarding the consideration of criminal history as part of the pre- employment process. We recommend that this new policy go into effect on 10/1/2017. Attachment: Criminal History Employment Eligibility Criteria 418 of 594 1 CRIMINAL HISTORY CRITERIA FOR EMPLOYMENT (based on the date of the job posting) (effective 10/1/2017) INELIGIBILITY CRITERIA Applicants are ineligible if they were convicted of the following serious crimes, crimes involving serious theft/moral turpitude, or crimes endangering the public: I. One or more felony convictions for Delivery or Possession with intent to deliver controlled substance or marijuana within 1 year II. One or more Class 3 or higher convictions for crimes against property or the public within 3 years III. One or more Class 3 or higher felony convictions for crimes against persons within 10 years IV. One or more Class X felony convictions V. One or more felony convictions for rape or sex crimes against a minor, or any other offenses that would require applicant to register as a sex offender VI. One or more misdemeanor or felony convictions for theft, fraud, deceptive practices, counterfeiting, and/or embezzlement within 10 years IF the position is for a cashier position or any other position where the applicant would have access to or control of City funds NEED FOR REVIEW CRITERIA Applicants’ criminal history and eligibility will be subject to review if they possess: I. Pending felony or misdemeanor cases II. One or more felony convictions for crimes against persons over 10 years III. One or more felony convictions for crimes against property or the public over 3 years In these instances, applicants, upon inquiry and review, must provide truthful and complete statements and/or background regarding these cases or convictions. Applicants bear the burden of meeting this requirement, and the City may, but is not obligated to, verify applicant statements or information. Upon discovery of a criminal background which needs to be reviewed, consistent with EEOC Guidelines, the HR Division Manager will perform an individualized assessment and consider the following: a. Nature of the crime b. Time elapsed 419 of 594 2 c. Nature of the job d. Criminal history since crime e. Applicant’s age at time of crime f. Applicant’s voluntary disclosure of conviction (if applicable) After this assessment is completed, the HR Division Manager will submit a recommendation to the Corporation Counsel with supporting information. The Corporation Counsel will evaluate the recommendation. In all cases, the Corporation Counsel will submit a recommendation indicating concurrence or non-concurrence with the HR Division Manager’s recommendation to the City Manager. Under the City Code, the City Manager retains final hiring authority. Upon review, the City Manager will notify in writing the Corporation Counsel and the HR Division Manager of the final employment decision, with the rationale and basis for such decision. Upon hire, this decision and supporting information will be included in the employee’s personnel file. If an applicant reviewed under this criteria is subsequently hired, but the City later determines the applicant failed to truthfully provide complete statements/background regarding any subject conviction, the City reserves all rights against such applicant. 420 of 594 For Administration & Public Works Committee September 25, 2017 Item APW2 Residency Preferences for City Employees For Discussion To: Honorable Members of the Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Administrative Services Director Jennifer Lin, Human Resources Division Manager Subject: Role of Residency for City Employees Date: September 25, 2017 Recommended Action: Staff recommends that the City Council review, discuss and provide guidance in the role residency should have in City employment. Funding Source: Not applicable at this time. Livability Benefits: Economy and Jobs: Quality Jobs and Living Wages, Local Economy Equity and Empowerment: Civic Engagement, Civil and Human Rights Summary: Per contract, the only employee subject to mandatory Evanston residency is the City Manager. Evanston residency is given a preference for entry-level Police Officer and Firefighter/Paramedic positions. Pursuant to the Rules and Regulations of the Public Safety Civil Service Commission, applicants who are Evanston residents are currently given 5 preference points in the calculation of points given to applicants for placement on final eligibility lists. This does not, however, require them to remain Evanston residents as part of their employment. In addition, the apprentice programs currently in place in the Public Works Agency is only open to Evanston residents; Evanston residence is a mandatory requirement to even be considered for the apprentice program. While the City of Chicago and other large cities (New York, Philadelphia, Boston) require residency for their employees throughout their employment, Staff knows of no other neighboring suburban municipalities who have a residency requirement for all Memorandum 421 of 594 employees. While there may be some benefits to employing Evanston residents, a residency requirement would unnecessarily serve to disqualify many qualified applicants and limit the pool of quality employees. Without an articulable business necessity, a residency requirement could also result in adverse impact against certain groups of people, which could put the City at risk of liability. A residency requirement for union positions would be a mandatory subject of bargaining and would unlikely be entertained. As of September, 2017, approximately 20% full-time employees are Evanston residents as many factors contribute to and dictate an employee’s preference of residence. Here is a breakdown of Evanston residents by department: # of EEs Evanston % CMO 38 13 34.2% Law 7 3 42.9% Admin 74 13 17.6% CD 25 4 16.0% Police 226 27 11.9% Fire 109 11 10.1% Health 22 6 27.3% PRCS 53 23 43.4% PWA 150 35 23.3% Library 35 15 42.9% Total 739 150 20.3% The City of Elgin has residency requirements for its department heads and senior staff per City Code; Niles’ Village Code places a geographic boundary on its employees and may require residency for department heads. The Village of Oak Lawn gives a financial incentive to village employees who are residents. The main goal for the City is to hire the most qualified person for the job. As such, Staff recommends that the residency requirements remain flexible so that if the need arises, the City Council can decide to require, or strongly recommend, residency for certain department heads and senior staff. A recent example of this took place on April 14, 2017 when the City Council voted to assist the Fire Chief in moving to Evanston. An alternative to a residency requirement would be a possible residency allowance, similar to Oak Lawn’s $6500/year residency stipend. Such an allowance could incentivize Evanston residents to apply for City employment or employees to move into Evanston. 422 of 594 For City Council meeting of September 25, 2017 Item APW3 Water Shut-Off for Non-Payment Follow-Up For Discussion To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Water Shut-off Follow-Up Discussion Date: September 11, 2017 Recommended Action: Staff recommends the City Council review and discuss this follow-up report regarding the water shut-off for non-payment process implemented by the City of Evanston, and provide direction for next steps. Livability Benefits: Built Environment – Manage water resources responsibly Background: On July 10, 2017 staff presented and discussed the current City of Evanston water shut- off for non-payment process during the City Council meeting. As a result of that discussion staff was given the following directives: 1. Include payment assistance language to the second and shut-off notices. 2. Monitor responses to payment assistance language included on the second and shut-off notices via 311. 3. Provide shut-off data covering the previous 6 months. 4. Investigate budget billing as a payment assistance option. Information regarding the directives listed above will be presented during the Administration and Public Works Committee meeting. Memorandum 423 of 594 For Administration & Public Works Committee September 25, 2017 Item APW4 Library Capital Improvements Plan For Discussion To: Honorable Members of the Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Karen Danczak Lyons, Library Director Subject: Library Capital Improvements Plan Date: September 20, 2017 Recommended Action: Staff recommends Council discussion of Library Capital Improvements Plan for main library renovation to be presented on September 25, 2017 at the Administration and Public Works Committee meeting. Summary: The Evanston Public Library’s Capital Improvement Plans are included in the document submitted to the City Council for review during the annual budget process each year within the Capital Improvements Plan (CIP). The CIP is a five-year document located at the link below that includes two distinct parts: • The approved capital projects for the coming budget year including the funding source for each project (begins on page 226 of the 2017 Budget). • Future year projects for the following four years (begins on page 231 of the 2017 Budget). • https://www.cityofevanston.org/home/showdocument?id=15951 Library Capital Funding is handled through the use of General Obligation debt as no ongoing revenue source has been identified since the separate accounting for Library activities outside City General Fund and Capital funds began. A key discussion point is the establishment of debt caps that include Library. The current City debt service cap listed in the 2017 Adopted Budget was established prior to the separation of the Library, and therefore included a substantial debt remaining from the original main Library construction. Memorandum 424 of 594 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, September 25, 2017 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF SEPTEMBER 11, 2017 III. ITEM FOR CONSIDERATION (P1) Housing Opportunities for Women HOME & Affordable Housing Fund Application The Housing, Homelessness and Human Relations Commission and staff recommend approval of gap funding in the amount of $550,000 to Housing Opportunities for Women (HOW) to develop a new 16-unit permanent supportive housing project for households with incomes ≤ 50% of the area median income (AMI) at 2215 Dempster Street. Funding will be from the following: HOME Investment Partnerships Program (Account 240.21.5430.65535), which has $164,900 in unallocated 2017 funds available to commit; and the Affordable Housing Fund (Account 250.21.5465.65535), which has a current cash balance of $590,000 out of a total of $1,704,757 budgeted for FY2017. For Action (P2) Ordinance 99-O-17, Amending Zoning Map to Rezone 1829 Simpson Street From R3 Two-Family Residential District to B1 Business District Staff recommends adoption while Plan Commission recommends denial of Ordinance 99-O-17 approving the Zoning Ordinance Text Amendment to rezone the property commonly known as 1829 Simpson Street from R3, Two-Family Residential to B1, Business District. For Introduction (P3) Ordinance 100-O-17, Granting Special Use Permit and Major Variation for Type 2 Restaurant at 1829 Simpson Street in the B1 Business District Staff recommends adoption while Zoning Board of Appeals recommends denial of Ordinance 100-O-17, approving the Special Use Permit for a Type 2 Restaurant in the B1 Business District and Major Zoning Variation for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required. For Introduction 425 of 594 Planning & Development Committee Meeting Agenda September 25, 2017 (P4) Ordinance 97-O-17, Granting a Special use Permit for a Type 2 Restaurant Located at 633 Howard Street in the B3 Business District (“Café Coralie”) The Zoning Board of Appeals and City staff recommend adoption of Ordinance 97-O-17 granting special use approval for a Type 2 Restaurant, Café Coralie, at 633 Howard St. in the B3 District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Rainey recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. For Introduction and Action (P5) Ordinance 93-O-17, Amending Various Sections of Title 4, Chapter 14 “Design and Project Review” Staff recommends adoption of Ordinance 93-O-17, amending the Design and Project Review portion of the City Code related to voting and advisory members and the appeals process. For Introduction IV. ITEMS FOR DISCUSSION (PD1) 1233-1235 Hartrey Avenue – Proposed Alternative School Operated by Evanston Township High School Staff requests direction from the Planning and Development Committee, which could come in the form of a referral to the Plan Commission if a Map or Text Amendment is recommended or a recommendation for no further action. Evanston Township High School submitted applications for a Zoning Analysis for a determination of use and Special Use Permit to operate an alternative school for students with behavioral and emotional needs at 1233-1235 Hartrey Avenue. For Discussion V. COMMUNICATIONS VI. ADJOURNMENT 426 of 594 Planning & Development Committee Meeting Minutes of September 11, 2017 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: M. Wynne, A. Rainey, R. Rue Simmons, T. Suffredin, J. Fiske, E. Revelle, D. Wilson STAFF PRESENT: J. Leonard, D. Stoneback OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Rainey I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR A quorum being present, Ald. Rainey called the meeting to order at 7:36 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF AUGUST 14, 2017 Ald. Fiske moved to approve the minutes of the August 14, 2017 meeting, seconded by Ald. Wynne. The committee voted unanimously 7-0, to approve the August 14, 2017 minutes. III. ITEM FOR CONSIDERATION (P1) Ordinance 87-O-17, Granting a Special Use for a Type 2 Restaurant, Amanecer Taco Shop, at 512 Main St. The Zoning Board of Appeals and staff recommend adoption of Ordinance 87-O-17 granting special use approval for a Type 2 Restaurant, Amanecer Taco Shop, at 512 Main St. in the C1a Commercial Mixed-Use District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wynne recommends suspension of the rules for Introduction and Action at the September 11, 2017 City Council meeting. For Introduction and Action Ald. Wynne moved to introduce, suspend the rules, and approve Ordinance 87-O-17, seconded by Ald. Rue Simmons. The Committee voted unanimously to introduce, suspend the rules, and approve Ordinance 87-O-17. (P2) Ordinance 89-O-17, Extending the Time for the Applicant to Obtain a Building Permit to Construct the Residential Unit in the Planned Development at 318-320 Dempster Street DRAFT - NOT APPROVED 427 of 594 Planning & Development Committee Meeting Page 2 of 3 Minutes of September 11 2017 Staff recommends adoption of Ordinance 89-O-17 to extend the time for completion of the Planned Development at 318-320 Dempster Street, originally approved in March of 2008. The Ordinance grants a two-year extension to obtain building permits for construction of the third dwelling unit within the former livery stable on the property by September 25, 2019. Alderman Wynne recommends suspension of the rules for Introduction and Action at the September 11, 2017 City Council meeting. For Introduction and Action At Ald. Revelle’s request Ms. Leonard explained the reason for the Planned Development. Ald. Wynne clarified the scope of the project. Ald. Wynne moved to introduce, suspend the rules, and approve Ordinance 89-O-17, seconded by Ald. Fiske. The Committee voted unanimously to introduce, suspend the rules, and approve Ordinance 89-O-17. (P3) Ordinance 91-O-17, Granting a Special Use and Major Variations to Allow Expansion of a Retirement Home at 120 Dodge Avenue The Zoning Board of Appeals and staff recommend adoption of Ordinance 91-O-17 granting special use approval for the expansion of an existing Retirement Home, Dobson Plaza, and major zoning relief for a one-story addition and patio with 46.8% building lot coverage where 40% is allowed, 85.4% impervious surface coverage where 55% is allowed, a 1.2’ front yard (Dobson St.) setback where 27’ is required, a .9’ street side yard (Dodge Ave.) setback where 15’ is required, and a patio in the front yard where patios are only permitted in rear yards, at 120 Dodge Ave. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the R4 General Residential District. Alderman Rainey recommends suspension of the rules for Introduction and Action at the September 11, 2017 City Council meeting. For Introduction and Action In response to an inquiry from Ald. Revelle, Public Works Agency Director Stoneback explained that downspouts are allowed to drain into the sewer for a commercial project. Ald. Rainey moved to introduce, suspend the rules, and approve Ordinance 91-O-17, seconded by Ald. Fiske. The Committee voted unanimously to introduce, suspend the rules, and approve Ordinance 91-O-17. (P4) Ordinance 92-O-17, Zoning Text Amendment Regarding Transit Oriented Development Parking Requirements The Plan Commission and staff recommend adoption of Ordinance 92-O-17 of the Zoning Ordinance Text Amendment to reduce the parking requirements 428 of 594 Planning & Development Committee Meeting Page 3 of 3 Minutes of September 11 2017 for residential uses in Transit Oriented Development (TOD) areas, based on the Evanston Transit Oriented Development Parking Study completed by Sam Schwartz Engineering and Duncan Associates. The proposal would modify the parking requirements for residential developments in TOD areas to more accurately reflect vehicle ownership rates. For Introduction Ald. Fiske expressed concerns about existing parking conditions in these Transit Oriented Development areas and that the high parking rates charged by developers pushes parking onto streets. Ald. Wynne moved to introduce Ordinance 92-O-17, seconded by Ald. Revelle. The Committee voted unanimously, 7-0, to introduce Ordinance 92-O-17. Ald. Rainey asked for Public Comment. Betty Ester, resident, spoke about affordable housing issues including the criteria for including residents in affordable developments, the fee-in-lieu options within the Inclusionary Housing Ordinance, and the geographic dispersal of affordable units per the Fair Housing Ordinance. IV. ITEM FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Revelle moved to adjourn, seconded by Ald. Wilson. The committee voted unanimously 7-0 to adjourn. The meeting adjourned at 7:52 p.m. Respectfully submitted, Scott Mangum 429 of 594 For City Council meeting of September 25, 2017 Item P1 Business of the Council by Motion: HOW 2215 Dempster Funding Application For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Subject: Housing Opportunities for Women HOME & AHF application Date: September 11, 2017 Recommendation: The Housing, Homelessness and Human Relations Commission and staff recommend approval of gap funding in the amount of $550,000 to Housing Opportunities for Women (HOW) to develop a new 16-unit permanent supportive housing project for households with incomes ≤ 50% of the area median income (AMI) at 2215 Dempster Street. HOW has secured a funding commitment of $4,850,000 from the Illinois Housing Development Authority (IHDA). Staff recommends City financing in the form of two deferred loans, 1) $100,000 from the City’s HOME Investment Partnerships grant, and 2) $450,000 from the Affordable Housing Fund. Funding Sources: Funding will be from the following: HOME Investment Partnerships Program (240.21.5430.65535), which has $164,900 in unallocated 2017 funds available to commit; and the Affordable Housing Fund (250.21.5465.65535), which has a current cash balance of $590,000 out of a total of $1,704,757 budgeted for FY2017. Livability Benefits: Built Environment: Support housing affordability; provide compact and complete streets and neighborhoods; Equity & Empowerment: Ensure equitable access to community benefits, and support poverty prevention and alleviation; Climate & Energy: Improve energy and water efficiency; reduce greenhouse gas emissions. Memorandum 430 of 594 Discussion: This project meets several housing needs identified in Evanston by: • Addressing a critical housing need for rental for very low income people identified in the City’s Consolidated Plan by providing four (4) new units for households ≤ 30% AMI and twelve (12) units ≤ 50% AMI • Securing new affordable housing units within the City at a low cost per unit ($34,375) by leveraging federal, state and regional resources • Creating two (2) units that are fully ADA accessible, one (1) unit that is accessible to individuals with sensory impairment, and the remaining thirteen (13) units that are all “visitable,” meaning they are equipped with features that make it possible for a visitor with mobility impairments to enter the units, and also to modify units with additional accessibility features for residents when needed City’s Consolidated Plan: In consideration of developing this project, HOW conducted a market study to assess the need for affordable units. It identified approximately 5,000 income-eligible households in Evanston (see attached market study for additional detail). Permanent supportive housing, which leases deeply subsidized units without limits on the length of stay combined with supportive services, is a proven and cost- effective solution to help vulnerable families that are unstably housed or homeless and/or have disabilities. Because all 16 units will have project-based operating support, tenants are not required to have sufficient income to pay even the 30% or 50% AMI rents. Tenants pay 30% of their income toward rent, with project-based support covering the remainder. The Regional Housing Initiative (RHI) is the source for the 12 50% AMI units and the State Referral Network (SRN) is the source for the four 30% units. The combined maximum rent subsidies this could provide over a 15-year period is $2,949,300. Residents will also have access to on-site case management, daily living/life skills training, employment and job training, health case management, counseling and a service referral network. Low Cost per Unit and Utilization of State and Regional Resources: HOW’s funding request of $550,000 from the City comprises 10.1% of the project development budget of $5,447,437. By leveraging other funding sources, the City’s investment per unit is only $34,375 for a 30-year affordability restriction. As identified in previous funding requests, the City’s portion and cost per unit is often higher than desired. This project significantly lowers the City’s financial participation by leveraging external resources for the creation of new affordable housing units. Accessibility and Sustainability: The project meets another critical need for housing that is accessible and visitable in addition to affordable. It is a modern three-story elevator building with eight (8) 1-bedroom and eight (8) 2-bedroom units. Two (2) units will be fully-accessible, one (1) sensory impaired and thirteen (13) adaptable; all common areas will be fully accessible. The building’s design and construction addresses the City’s climate and energy efficiency goals; it will receive sustainable building certification from the Enterprise Green Communities program. Enterprise Green Communities criteria were developed in 2004 to bring the improved health, economic and environmental benefits of sustainable construction practices to affordable housing development. The project is also compliant with the City’s Green Building Ordinance. In 431 of 594 addition, the project will receive $47,437 in funding from the Energy Efficiency Program for New construction of Affordable Housing managed by ComEd. Additional Project Details: The site is located in a desirable neighborhood that includes the Erie Evanston/Skokie Health Center, Valli Produce and other Evanston Plaza shopping destinations, and is close to District 65 and District 202 schools. It is located on the PACE 250 bus route, which is slated to add a bus rapid transit line in the coming years to improve access to northwestern suburban job centers and the Davis Street Transportation Center, so it is a part of Evanston not immediately near the Purple Line that is in fact well-served by public transportation (see attached Neighborhood Characteristics and Amenities for additional detail). The project meets underwriting standards for the City’s HOME and Affordable Housing Fund based on a review of the development and operating budgets, reserves, capacity of development team, market study, and other factors. Project Timeline: HOW is scheduled to close on the development financing from IHDA on November 17, 2017. If approved by City Council, the City’s loan documents would be signed at that closing as with other affordable housing projects with layered financing including Emerson Square and the Housing Authority of Cook County Senior Redevelopment project. City funds would be used for eligible construction and soft costs. A draw schedule including all sources will be developed that takes into account eligible uses and timing needs of each source. Construction is expected to start by early 2018 and be completed by year-end 2019. As is the case for all large projects in the City, HOW would create and provide a Construction Management Plan (CMP) that would govern how construction activities take place at the site, who is managing construction, and a process for providing regular updates to neighbors on activities. Project Rent Up: At lease-up, priority for the 50% AMI units will be made to households on the Regional Housing Initiative (RHI) waitlist. These are households that work within a 12 mile radius of the project address. If tenants are not secured from that wait list, HOW will fill units from the waitlist it develops and manages specifically for the project from local referrals. At lease-up, the four units at 30% AMI will be made available first to households on the State Referral Network (SRN) list managed by IHDA. This list is created from referrals from social services agencies of clients that meet eligibility requirements who specify where they want to live. If tenants are not secured from that list, HOW will fill units from the waitlist it develops and manages specifically for the project from local referrals. Neighborhood Meetings: Public meetings were held on February 23, and April 25, 2017, to make the neighbors aware of the proposed project and inform them of the process for moving it forward. For both meetings, HOW notified residents within 500 feet of the project by providing flyers at each address. An additional meeting was held with residents on August 17, 2017, to discuss the residents’ current traffic and parking concerns. Furthermore, residents were notified of DAPR meetings in which the HOW project was reviewed, and the September 7 Housing, Homelessness and Human Relations Commission meeting at which HOW’s application for funding will be reviewed. 432 of 594 These notifications were made via email using email addresses provided by attendees at the prior community meetings in February and April. Concerns raised by residents of the Dempster-Pitner neighborhood include the size and scale of the project, as well as its impact on water and sewer service, parking and traffic. Responses provided to those concerns during various public meetings are summarized below: • Project size and scale: The current project meets the requirements of the underlying zoning. The location of the project is in an R5 zoning area and is therefore permitted by right. Staff has worked to address this through improvements to building design and landscaping to make sure it fits within the context of the neighborhood. • Water and Sewer capacity: City engineers reviewed the project and determined that the water and sewer infrastructure in the area is adequate to supply an additional 16 units. Storm water facilities, as proposed by the developer, appear to be in compliance with MWRD and City of Evanston storm water management codes, which are designed to mitigate storm water issues from development projects. Review of the final project design for compliance will be required in order to obtain permits from these two agencies. • Parking: The City conducted a daytime parking study on the 1300 block of Pitner from April 11-15, and April 17, 2017. The study demonstrated that there are no weekday daytime issues. A second study will be conducted between 8PM and 8AM on weekdays, as well on the weekend, in September for the 1200 and 1300 blocks of Pitner, Hartrey, Fowler, and McDaniel once school at both King Lab and ETHS have started. • Traffic: The City will conduct a study to determine traffic volume and speed on the 1300 blocks of Pitner and Hartrey, using tube counters. Traffic engineers will do manual traffic counts, including direction of turns from and onto Dempster, at the alley between Pitner and Hartrey. This study will also take place in September, so as to include traffic generated by King Lab and ETHS. If funding for this project moves forward, a neighborhood meeting will be scheduled, in October to provide information on next steps for the project’s development and to discuss the results of the parking and traffic studies. Legislative History The Housing, Homelessness and Human relations Commission unanimously approved HOW’s request for funding and recommendation of its approval to the Planning and Development Committee on September 7, 2017. Attachments: HOW application sources and uses Market Study Neighborhood Characteristics and Amenities Project Narrative HOW Letters of Support 433 of 594 Project Name Total Square Feet:16 Project Number Avg SqFt/Unit:16 Developer Project Type:Target Population: Unit Type Average Rent Development Costs Total Per Unit % of Total Total Predevelopment:$356,050 $22,253 6.5% Total Acquisition:$600,000 $37,500 11.0% Total Construction:$3,656,617 $228,539 67.1% Total Professional Services:$235,000 $14,688 4.3%$380.83 Total Carrying & Construction Finance:$180,000 $11,250 3.3% Total Permanent Financing:$0 $0 0.0% Total Reserves:$73,270 $4,579 1.3% $0 $346,500 $21,656 6.4% Total Development Costs* $5,447,437 $340,465 100.0% Permanent Sources Total Per Unit % of Total Interest Rate Loan Term (yrs) Annual Payment Bank Mortgage Est. mortgage: $0 $0 0.0% $550,000 $34,375 10.1% 0.00% 30 $0 $0 0.0% $0 0.0% $0 0.0% $2,002,640 $125,165 36.8% 0.00% 30 $0 $47,437 $2,965 0.9% $0 0.0% $0 0.0% $2,847,360 $177,960 52.3% 0.00% 30 $0 Total Sources $5,447,437 $340,465 100.0%$0 (GAP) or Surplus $0 $0 0.0%DCR: #DIV/0! Amount Available During Construction % TDC Const. Loan Interest Rate Private Construction Loan (bank financing)0.0% Developer Equity (Self-financing for acquistion, predevelopment, etc.)0.0% Other: IHDA Trust Fund $2,002,640 36.8% 0% State HOME Funds IHDA $2,847,360 52.3% 0% Other: 0.0% City of Evanston HOME Development Subsidy Available for Construction $495,000 9.1% Costs Not Incurred During Construction (reserves, dev. fee, etc.)$419,770 7.7% Total Construction Sources $5,764,770 105.8% Construction Financing Surplus/(Gap)? $317,333 5.8% City of Evanston HOME Subsidy Request Total Per Unit Development Subsidy- Permanent Loan $550,000 $34,375 Permanent Subsidy 0 Unit Mix Efficiency 1 BR 2 BR 3 BR 4 BR Total < 30% AMI 03 1 0 04 40% AMI 0 0 0 0 0 0 50% AMI 0 5 7 0 0 12 60% AMI 0 0 0 0 0 0 <80% AMI 0 0 0 0 0 0 Market Rate 0 0 0 0 0 0 Total 08 8 0 016 Operating Budget Annual Per Unit Gross Rent Potential $187,032 $11,690 Vacancy Years 1-4 10.0% Other Income $0 $0 Vacancy Years 5+ 10.0% Vacancy $18,703 $1,169 Rent Inflation Years 1-4 2.0% Adjusted Gross Income $168,329 $10,521 Rent Inflation Years 5+ 2.0% Operating Expenses $114,747 $7,172 Expense Inflation: Net Operating Income $47,182 $2,949 Administration 3.0% Debt Service $0 $0 Maintenance 3.0% Operating 3.0% Escrows & Reserves 3.0% Debt & Cash Flow Over Time Annual Per Unit #DIV/0!Year 1 Net Cash Flow $47,182 $2,949 #DIV/0!Year 5 Net Cash Flow $45,852 $2,866 #DIV/0!Year 10 Net Cash Flow $43,099 $2,694 #DIV/0!Year 15 Net Cash Flow $38,861 $2,429 #DIV/0!Year 20 Net Cash Flow $32,791 $2,049 Total Per Unit Total Cash Flow Over 10 Yrs $454,339 $28,396 Total Cash Flow Over 15 Yrs $657,777 $41,111 Total Cash Flow Over 20 Yrs $834,682 $52,168 HOME Units: Construction Cost/SqFt: 0 New Construction Multi-Story w/Elevator Other: State HOME Funds IHDA After Cash Flow Payments: City of Evanston Sources & Uses Summary Developer Notes Total Cost/SqFt: Year 15 DCR Other: DCEO Year 1 DCR Evanston PSH 0 14,304 894 0 974 City of Evanston HOME Funds (Development Subsidy) 0 Low Income Housing Tax Credits Developer Equity Other: IHDA Trust Fund Other State/Federal/Historic Tax Credits Year 5 DCR $255.64 Total Units: $0 Key Assumptions Construction Financing Sources (May include permanent sources listed above.) Other: $0 $0 Year 20 DCR Year 10 DCR 00 COE HOME Application 8_2017 8)Sources&Uses Page 1 of 3 9/5/2017434 of 594 A PRELIMINARY MARKET STUDY REPORT FOR EVANSTON PERMANENT SUPPORTIVE HOUSING A 16-UNIT PERMANENT SUPPORTIVE HOUSING COMMUNITY 2215 DEMPSTER STREET EVANSTON, ILLINOIS JUNE 8, 2017 PREPARED FOR HOUSING OPPORTUNITIES FOR WOMEN 435 of 594 June 8, 2017 Ms. Britt Shawver, CEO Housing Opportunities for Women 1607 West Howard Street, Third Floor Chicago, Illinois 60626 Re: Evanston Permanent Supportive Housing (PSH) Dear Ms. Shawver: Development Strategies is pleased to present the attached preliminary market study, which has been prepared according to Federal Home Loan Bank (FHLB) guidelines to assess the need for the proposed Evanston PSH in Evanston, Illinois. The property will consist of 16 one-bedroom and two-bedroom apartments reserved as permanent supportive housing (PSH) for households earning at or below 30 percent of area median income (AMI) for Cook County. Evanston PSH is an excellent candidate for FHLB funding. The proposed mix of one- and two-bedroom units with on-site services will be very appropriate for the target market and far superior to existing transitional or shelter options. Current market rents in Evanston are well beyond the financial means of low-income households, and no existing PSH units serve the area. Finally, data provided by HUD and the Illinois Department of Health Services highlight ample demand for housing from qualified vulnerable populations. Given these findings, we support Housing Opportunities for Women’s proposal to construct the 16 PSH units in Evanston. Development Strategies appreciates the opportunity to assist you with this market study. Should you or your associates have any questions about the following study, please call. We will be glad to hear from you. Yours very truly, Brad Beggs, MAI Jake Narup Principal Analyst 436 of 594 Evanston PSH DEVELOPMENT STRATEGIES TABLE OF CONTENTS SUMMARY OF FINDINGS AND RECOMMENDATIONS ........................................................................................... 1 PROJECT DESCRIPTION ....................................................................................................................................................... 1 AFFORDABLE RENT ANALYSIS ........................................................................................................................................ 5 DEMAND ANALYSIS ............................................................................................................................................................... 6 PERMANENT SUPPORTIVE HOUSING NEED ............................................................................................................ 7 ABSORPTION RATE ................................................................................................................................................................ 8 CONCLUSION ............................................................................................................................................................................ 9 437 of 594 Evanston PSH DEVELOPMENT STRATEGIES 1 SUMMARY OF FINDINGS AND RECOMMENDATIONS Based on the findings of our market study, we strongly support Evanston PSH and have no suggestions for modification.  Evanston and the surrounding area lacks quality affordable supportive housing options, and current market rents are well beyond the means of low-income households.  The property will be newly-constructed and designed to meet the needs of the target market.  Surveys of vulnerable populations eligible for PSH units by the Suburban Cook County Contiuum of Care (CoC) and Illinois Housing Task Force identified overwhelming unmet demand for additional supportive housing units from more than 900 households.  Our income-based demand analysis identified approximately 5,000 income-eligible households in Evanston.  Evanston PSH will improve the quality of housing available to targeted residents of the market area. The proposed development conforms to market expectations and no changes to the plan are needed. PROJECT DESCRIPTION The subject of this market study is the proposed Evanston PSH, a 16-unit permanent supportive housing development to be located at 2215 Dempster Street. The newly-constructed building will include a mix of eight one-bedroom and eight two-bedroom units. As proposed, 12 units will be deeply subsidized by Regional Housing Initiative (RHI) vouchers, while the remaining four units will be subsidized through an IHDA Long Term Operating Subsidy and reserved for tenants from the Statewide Referral Network (SRN). Occupancy for all units will be restricted to households earning below 30 percent of area median income (AMI) for Cook County, and tenants will pay 30 percent of income towards rent. Housing Opportunities for Women (HOW) will be the developer, property manager, and primary social service provider for Evanston PSH. HOW is a 501(c)(3) organization that has a central mission of empowering women, children, and families to break the cycle of poverty and homelessness. Evanston PSH will be a key component in the Housing First Model, which seeks to ensure that vulnerable populations are housed as quickly as possible before being provided with tools for self-sufficiency. This model is aligned with the Illinois Divisions of Mental Health’s Permanent Supportive Housing Policy, which seeks to support “consumer choice and empowerment, rights and responsibilities of tenancy, and appropriate, flexible, accessible and available support services that meet each consumer’s changing needs.”1 1http://www.dhs.state.il.us/OneNetLibrary/27894/documents/mental%20health/DMH_housingpolicy.pdf 438 of 594 Evanston PSH DEVELOPMENT STRATEGIES 2 Location The subject site is located in on the north side of Dempter Street near Pitner Avenue, about one mile southwest of Downtown Evanston. The site is in a transitional area, as uses to the north, west, and south are residential, while a significant amount of retail development lines the Dempster corridor to the east, including the Evanston Plaza shopping center and several fast food restaurants. The PACE Route #250 bus line operates along Dempster with a stop immediately in front of the subject site, providing transit access across Evanston as several neighboring communities including Skokie and Des Plaines. The route continues as far as O’Hare International Airport to the southwest, while also providing direct access to the UP-North and Northwest Metra rail lines. 439 of 594 Evanston PSH DEVELOPMENT STRATEGIES 3 440 of 594 Evanston PSH DEVELOPMENT STRATEGIES 4 Site Description The subject site contains 0.46 acre of land, is rectangular in shape, generally flat, and has about 170 feet of frontage along the north side of Dempster Street, providing good accessibility and visibility from a primary east-west thoroughfare. The western portion of the site is currently occupied by a single-family home that will be demolished prior to construction. The property is bordered by single-family homes and small multi-family buildings to the north, west, and south. A self-service car wash is located to the immediate east, and uses quickly shift to a mix of retail and service commercial. The subject parcel is bounded by existing uses on all sides, is located in an established neighborhood, and will require minimal infrastructure improvements for development. As such, the site meets the FHLB criteria for an infill lot. Improvements New construction will consist of a three-story elevator-served apartment building containing a total of 17,200 square feet. The first floor will include a case management office, small lobby, storage area, and four residential units. The second and third floors will each include six units as well as a common laundry room and lounge. The building will be steel-frame construction with exterior finishes consisting of a mix of masonry veneer and fiber cement siding. The area surrounding the building will be landscaped and include a garden area near the southeast corner of the site. A 16-space surface parking lot will be situated immediately east of the building. A gate will allow pedestrian access from Dempster Street to the south, while gated vehicular access will be from the alley to the east. Development Amenities The subject will offer on-site laundry facilities as well as a common lounge on each of the second and third floors. A case management office on the first floor will provide a combination of direct and referral services including employment and education services, health and wellness care, recovery support, academic and social support for youths, and life skills training. HOW will also aid in coordinating primary and behavior healthcare services. The amenities and services to be offered at the subject are substantial, appropriate, and targeted to the intended tenant base. Unit Amenities and Finishes Each unit will be furnished and contain a stove, refrigerator, and microwave. Each unit will feature ceiling fans and vinyl flooring. One-bedroom units will contain an average of 570 square feet of living area, while two- bedroom units will average 740 square feet. Though these layouts are somewhat smaller than other properties in the market, their efficient design will be very appropriate for the targeted tenant base and far superior to institutional or shelter alternatives currently serving vulnerable populations. 441 of 594 Evanston PSH DEVELOPMENT STRATEGIES 5 AFFORDABLE RENT ANALYSIS Income Targeting and Rent Levels All units will be restricted to tenants with incomes below 30 percent AMI and supported through RHI or IHDA Long Term Operating Subsidy, while four units will be filled through the Illinois Statewide Referral Network. Tenants in will pay no more than 30 percent of income towards rent. Comparable Market Rents Multi-family properties in Evanston generally consist of older walkup apartment buildings containing between 12 and 50 units, though a small number of newer upscale properties have been built near Downtown Evanston over the past decade. Rents vary somewhat, but are consistently well beyond the financial means of low- and moderate- income households. Surveyed one-bedroom units ranged in rent from $1,100 to $1,500 per month, averaging about $1,375. Rents for two-bedroom units ranged from about $1,600 to $2,100, averaging about $1,750. The subject will be new construction and in superior condition to other rental properties in Evanston, and the inclusion of tenant-targeted supportive services adds additional value to proposed contract rents that are well below other rental options in the area. PROPOSED UNIT MIX Total Contract Contract Utility Gross HUD Max Unit Type Units Rent Rent/SF Allowance Rent Gross Rent 30% AMI (Regional Housing Initiative) 1 BR/1Ba 5 570 SF $911 $1.60 $89 $1,000 $444 2 BR/1 Ba 7 740 SF $1,096 $1.48 $104 $1,200 $533 30% AMI (IHDA Long Term Operating Subsidy)1 1 BR/1Ba 3 570 SF $799 $1.40 $89 $888 $444 2 BR/1 Ba 1 740 SF $962 $1.30 $104 $1,066 $533 Total/Average 16 655 SF $974 $1.49 $97 $1,071 - Evanston PSH Unit Size Proposed 1 Units will be filled from the Illinois Statewide Referral Network 442 of 594 Evanston PSH DEVELOPMENT STRATEGIES 6 The following table provides a summary of relevant rent information for the selected properties. DEMAND ANALYSIS Assessing demand for the proposed PSH units is two-fold. First, we have completed an income-based demand analysis quantifying the number of very low-income households in Evanston that would be eligible to rent the subject’s units. Because permanent supportive housing targets vulnerable populations, we have supplemented this analysis with additional population-specific data provided through HUD, the Illinois Department of Human Services, and HOW’s service data. Rent and Income Analysis All units will be deeply subsidized with no minimum income and filled by tenants referred through HOW, the SRN, or other local social service agencies. The maximum income is established using the two-person household maximum income as established by HUD for a two-bedroom unit earning less than 30 percent of AMI, which is $18,960. Tenants will pay no more than 30 percent of their income for rent. We have summarized the maximum allowable rents, the proposed rents, and the income ranges by unit type and in the following table. The rents in the following table for subsidized units are contract rents, not household rent contributions, which could potentially be nothing. Evanston PSH SUMMARY OF SELECTED RENTAL PROPERTIES # o f Avg. Size Rent Avg. Size Rent Units Rent (SF) PSFRent(SF) PSF Market Rate 1 1025 Dempster Street 32 $1,375 700 $1.96 $1,695 875 $1.94 2 703 Dodge Avenue 18 $1,100 725 $1.52 --- 3 1128 Maple Avenue 16 $1,350 650 $2.08 - - - 4 1410 Chicago Avenue 56 $1,475 700 $2.11 - - - 6 1570 Oak Avenue 24 - - - $1,540 1,100 $1.40 7 914 Crain Street 24 - - - $1,550 850 $1.82 8 1400 Hinman Avenue 52 - - - $1,900 1,000 $1.90 9 1420 Chicago Avenue 28 $1,465 600 $2.44 $2,135 890 $2.40 10 1303 Maple Avenue 20 $1,495 650 $2.30 $1,675 950 $1.76 Total/Average 270 $1,377 671 $2.05 $1,749 944 $1.85 One-Bedroom Two-Bedroom 443 of 594 Evanston PSH DEVELOPMENT STRATEGIES 7 ESRI has provided income estimates of the number of households in the PMA, which we have summarized in the following table. Based on data from the previous table and the income ranges established for each unit type, we have determined that there are 4,884 households in Evanston that earn less than $18,960. This baseline figure highlights significant unmet demand for affordable housing in the community. While these households likely struggle to acquire quality housing of any sort given market rents in the area, this process is often made more difficult by housing instability or the incidence of mental or physical disabilities. These factors are explored at greater length in the following section. Rent and Income Analysis Average 2017 Maximum Proposed Proposed Unit Household Max. Gross Utility Affordable Contract Gross Minimum Maximum Type Size Rent Allowance Rents (Net) Rents Rents Income Income 30% AMI (Regional Housing Initiative) 1 BR 1.0 $444 $89 $355 $911 $1,000 $0 $16,590 2 BR 2.0 $533 $104 $429 $1,096 $1,200 $0 $18,960 30% AMI (IHDA Long Term Operating Subsidy) 1 BR 1.0 $444 $89 $355 $799 $888 $0 $16,590 2 BR 2.0 $533 $104 $429 $962 $1,066 $0 $18,960 2017 1 All units will be subsidized through project-based Regional Housing Initiative vouchers and IHDA Long Term Operating Subsidy. Tenants will pay no more than 30 percent of income towards rent. Contract rents may exceed LIHTC maximums. Household Income Total households: 31,236 Less than $15,000 4,025 13% $15,000 - $24,999 2,170 7% $25,000 - $34,999 2,280 7% $35,000 - $49,999 3,233 10% $50,000 - $74,999 4,272 14% $75,000 - $99,999 3,443 11% $100,000 - $149,999 4,931 16% $150,000 or more 6,882 22% Median HH Income $72,116 © 2017 ESRI. All rights reserved. Evanston - Households by Income 2016 Estimate 444 of 594 Evanston PSH DEVELOPMENT STRATEGIES 8 PERMANENT SUPPORTIVE HOUSING NEED A 2017 study by the Illinois Housing Task Force’s Supportive Housing Working Group identified statewide unmet demand for just over 23,000 additional permanent supportive housing units—more than doubling the existing supply of about 18,000 units. Though there is overlap among targeted subpopulations, the homeless and mentally ill comprise the largest proportions of the eligible renter pool. HOW is the fourth largest provider of supportive housing in Chicago and has been in operation since 1983. The organization currently manages 375 subsidized units scattered in larger apartment buildings, as well as four community facilities containing 38 units. In 2016, HOW’s housing program served 528 adults and 351 children across 494 total households. This represents only a fraction of the demand for similar units in the area. There has been significant growth in the local provision of permanent supportive over the past several years, with the total number of PSH beds in suburban Cook County increasing from 549 in 2011 to 1,255 in 2016 according to HUD. Despite this, significant need remains. The 2016 Point-in-Time survey identified approximately 110 unsheltered individuals, 449 residing in emergency shelters, and 339 in transitional housing, totaling 952. Of these, more than 40 percent—402 individuals—were identified as severely mentally ill, chronically homeless, or suffering from substance abuse issues. CAPTURE RATE An income-based analysis of households in Evanston highlights 4,884 households that earn less than 30 percent of AMI for Cook County. Given relatively high market rents in the area, these households likely struggle with some form of housing instability. Income-qualified households generate an overall capture rate of 0.3 percent (16 units ÷ 4,884). The supplemental PSH need analysis above identified approximately 952 individuals that are currently unsheltered or in transitional or emergency housing that would be eligible for the subject’s units. This generates an overall capture rate of 1.7 percent (16 units ÷ 952). The subject’s low capture rates indicates strong demand for affordable rental units offering supportive services in the area. ABSORPTION RATE Service data from 2016 indicates HOW provides housing services for nearly 500 households annually. The majority of these individuals and families would qualify to live in permanent supportive housing. These figures are supplemented further by the Point-in-Time survey’s approximation of 950 individuals across Cook County in need of stable housing. Given the high volume of clients already served by HOW, the large number of unsheltered individuals in Cook County, and current transitional housing residents, the 16 units at Evanston PSH will be absorbed nearly immediately upon completion, reaching a stabilized occupancy of 95 percent within two months. 445 of 594 Evanston PSH DEVELOPMENT STRATEGIES 9 CONCLUSIONS Evanston PSH will offer vulnerable populations in the Evanston area a quality, stable housing option that is currently lacking in the market. HOW has provided housing services for disadvantaged households across Cook County for more than 20 years and possesses the necessary experience to manage and maintain a property of the proposed size and scale. The mix of one-bedroom and two-bedroom units with on-site services will be very appropriate for the target tenant group, and far superior to existing transitional or shelter options. Given the lack of competition, high volume of income-eligible households in Evanston, and overwhelming demand highlighted by Illinois DHS and SRN, we conclude that there is ample market support for the project. 446 of 594 Evanston PSH DEVELOPMENT STRATEGIES Appendix  Assumptions and Limiting Conditions  Certification  Qualifications 447 of 594 Evanston PSH DEVELOPMENT STRATEGIES APPENDIX ASSUMPTIONS AND LIMITING CONDITIONS This economic analysis and study of housing needs is subject to the following limiting conditions and assumptions: 1. Information provided by various secondary sources is assumed to be accurate. However, this information cannot be guaranteed or construed to represent judgments by the consultant. Such information and the results of its application by the consultant are subject to change without notice. 2. The future course of the Cook County economy is based on our current understanding of the market and representations made to us. The future course of residential development is difficult to predict and our forecast is subject to change, although we deem our projections as reasonable given current information avail- able. 3. We have analyzed the current economic conditions in Cook County and have taken them into consideration in making our projections. However, should the local, regional, or national economies suffer a major recession or depression; this will have a material effect on our projections. 4. Our analyses, opinions, and conclusions were prepared in conformance with the requirements of the Code of Professional Ethics and the Standards of Professional Practice of the Appraisal Institute, of which Brad Beggs is a designated member. 448 of 594 Evanston PSH DEVELOPMENT STRATEGIES APPENDIX CERTIFICATION 1. Neither Development Strategies nor any of its employees has any identity of interest with any member of the sponsor’s development team. 2. Neither Development Strategies nor any of its employees has any ownership interest in the project. 3. Our fee for preparation of this study does not rely in any way on the recommendations contained herein. 4. Development Strategies agrees to answer any questions regarding this market study. 5. We have not personally inspected the site of the proposed development. Development Strategies, Inc. ___________________________________ Brad Beggs, MAI ___________________________________ Jake Narup 449 of 594 EDUCATION Master of Urban Affairs, Saint Louis University, St. Louis, MO, 2013 Bachelor of Arts, Sociology and Political Science, University of Illinois, Champaign, IL 2011 CAREER SUMMARY AND BACKGROUND Jake’s experience is based in neighborhood development and outreach, where his work has focused on creating cohesive communities through resident empowerment. He works with the research team on various projects that include demographic and economic analyses, market research, and other research assignments. Jake has been involved in a variety of projects including market studies, economic impact analyses, corridor studies, feasibility analyses, and various other projects. Prior to joining Development Strategies, Jake worked as a university research assistant in public policy, contributing to various neighborhood development initiatives in the city of St. Louis. Previously, he was a staffer in a community organizing office performing research and community outreach duties to assess the health impacts of environmental pollution in low - income neighborhoods. EXPERIENCE Market Studies  Examine the feasibility of various proposed Low Income Housing Tax Credit (LIHTC) developments and/or rehabs in many states throughout the country including Missouri, Illinois, Pennsylvania, California, Michigan, the District of Columbia, and others.  Compile demographic and housing data for market reports, including the creation and organization a database for affordable housing complexes in the St. Louis region.  Examining the feasibility for potential residential and mixed-use development by gathering and analyzing data for sites in the St. Louis, Chicago, and Kansas City regions.  Assessing market support for the reuse of the historic National Maritime Building in Manhattan, New York as a mixed-use medical facility. Economic Impact Analysis Data collection and research modeling economic impacts for the remediation and redevelopment of the River City Business Park, a brownfield site located in St. Louis, Missouri. Neighborhood Plans Provide market analysis and strategies, as well as economic strategies to help revitalize neighborhoods and districts. Corridor Plans Data collection and analysis for the future development of several nodes and neighborhoods in Kansas City, Missouri and Kansas, City, Kansas. Analysis of demographic and income projections, rental housing , for-sale housing, office space and retail demand. Appraisals Contributed to appraisals of newly built or rehabilitated multi-family and mixed-use properties in many cities including St. Louis, Chicago, Pittsburgh, Detroit, Kansas City, Los Angeles, Milwaukee, and others. 450 of 594 CAREER SUMMARY AND BACKGROUND Brad is principal-in-charge of Development Strategies’ real estate consulting division and also leads the firm’s appraisal practice. With education in architecture, business, and con- struction management—in addition to over 25 years’ tenure with Development Strategies— he brings a high level of expertise and credibility to each project. He is a recognized expert in real estate valuation and has provided testimony in a variety of cases where the accurate value of property has been an issue. The valuations provided for these cases are easy to defend, as Brad uses his experience and the resources of Develop- ment Strategies to build a strong case for his conclusions. His knowledge of the national real estate market has been a valuable asset that the firm has used in many consulting assignments. Brad has conducted or lent his experience to a wide variety of appraisals, market analyses, feasibility studies, highest and best use anal- yses and other projects requiring economic research and data analysis. He is an approved appraiser and market analyst for many lending institutions, state and local housing agen- cies, and the United States Department of Housing and Urban Development (HUD). Brad acknowledges the great value and efficiency technology affords our industry and he is responsible for ensuring Development Strategies’ computer network and information sys- tems assist our professionals in making the best use of their time and resources. He was instrumental in creating a full time staff position for a Geographic Information Systems (GIS) professional who now assists with nearly every project handled by the firm. EXPERIENCE Brad has been involved with various market and investment value appraisal assignments of multifamily residential, commercial, industrial, and institutional properties, including vacant land as well as mixed-use projects, primarily in the Midwestern United States. He is recognized as an expert in the field of affordable, mixed-income, mixed-use, and market rate housing and has completed work on projects throughout the United States. He is actively involved in the following types of projects: Expert testimony given in federal court, circuit court, and numerous depositions and condemnation hearings regarding issues of value. Non-testimony assistance provided in a number of additional court cases Valuations involving low-income housing and historic tax credits, grants, conservation easements, and favorable financing Market studies and appraisals for all types of senior housing Valuation of conservation and historic easements Valuation and commentary on value methodology provided for real estate tax appeal cases Market studies, rent comparability studies, and repositioning analyses for Section 8 and other deeply subsidized housing projects Market and feasibility analyses, including focus group discussions and surveys, for vari- ous single-family and multiple-family housing developments in urban, suburban, and small town settings Market and investment value appraisals of Choice Neighborhood and HOPE VI public housing redevelopment projects in many cities Market analysis and redevelopment plans for numerous mixed-use districts including retail, office, hotel, and residential uses Hotel market studies and appraisals Valuation of special use properties, including schools, museums, sports facilities, con- cert halls, theatres, churches, etc. Highest and best use analysis and development strategies for a wide variety of proper- ties in all types of locations BRAD BEGGS MAI Principal, Vice President EDUCATION Master of Business Administration Washington University Olin School of Business, 1991 All coursework completed and examinations passed for Master of Construction Management Washington University Sever Institute of Engineering Bachelor of Arts, Architecture Washington University School of Architecture, 1990 REGISTRATIONS Appraisal Institute, MAI Certified General Real Estate Appraiser Georgia 362070 Illinois 153001237 Indiana CG40500281 Kentucky 4879 Michigan 1201074684 Minnesota 40428193 Missouri RA2973 Ohio 2014004574 Pennsylvania 4146 Tennessee 4616 Wisconsin 1928-10 Temporary license status in several states PROFESSIONAL MEMBERSHIPS Appraisal Institute (MAI) CIVIC ACTIVITIES The Missouri Growth Association — Board of Directors Habitat for Humanity of St. Louis Board of Directors, 2011 - Present Project Development Committee Real Estate Committee Chairman 451 of 594 452 of 594   Page 1 of 1    IHDA PSH Application 2017  HOW  Evanston PSH  Mandatory – F Neighborhood Description and Amenities    HOW is proposing to construct a permanent supportive housing development located at 2215  Dempster Street in Evanston, Illinois.  The development’s location offers future residents access  to jobs, better schools, easy access to public transportation, and convenience to shopping and  health services.    The immediate surrounding uses are residential to the North, South and West, and  commercial/retail to the East.  The project will be within proximity to transportation, health  services, and several retail areas for shopping and employment opportunities.  Banking,  grocery, daycare services, a public park and retail is located within ¼ and ½ mile from the site.    The bus stop for PACE Route #250 is located directly in front of the project’s site and will  provide convenient access for residents to retail along the Dempster retail corridor.  The #250  can also connect residents to the CTA’s Purple Line at Dempster and Sherman Avenue.   Residents can take care of everyday living activities within walking distance or a short bus ride  down Dempster Street.    The Erie Evanston‐Skokie Health Center is one block away and within walking distance at 0.1  miles.  Residents can access a variety of medical, health, dental and wellness services.  Valli  Produce, a full‐service grocery store is near at 0.3 miles away.  A variety of retail shops are also  located on or near Dempster Ave and easily accessible by the #250 Dempster bus line.  These  include beauty supply store, restaurants, Dollar Tree, TJ Maxx, and a CVS pharmacy.  Six  restaurants are within walking distance, with several more located west along the Dempster  Street corridor.  The surrounding neighborhood offers three parks about a ½ mile away, two  daycare facilities within a ¼ mile, and several public elementary and high school(s) less than a  mile from the site.   The four elementary schools located within 0.8 miles of the property have a  Great Schools rating of 8 to 10, on a rating scale of 10.     453 of 594 Evanston PSH 2215 Dempster St. Evanston, IL. 60201 Project Site.25mi.5mi.75mi1.0mi 454 of 594 Key Amenity Type Amenity Name Address City State Zip Code Distance from Site (mi) A1 Retail stores Dollar Tree 1928 Dempster St Evanston IL 60202 0.2 A2 Retail stores Metro PCS 1803 Dempster St. Evanston IL 60201 0.3 A3 Retail stores Play It Again Sports 1908 Dempster St Evanston IL 60202 0.3 A4 Retail stores Tom's Beauty Supply 1704 Dodge Ave Evanston IL 60201 0.5 A5 Retail stores CVS 3434 Dempster St Skokie IL 60076 0.5 A6 Retail stores Marshalls 2400 Main Street Evanston IL 60201 0.6 A7 Retail stores T.J. Maxx 3337 Golf Rd Evanston IL 60203 0.8 B1 Federally insured banking institutions U.S. Bank 3300 Dempster St Skokie IL 60076 0.3 B2 Federally insured banking institutions Fifth Third Bank 2440 S Main St Evanston IL 60202 0.5 B3 Federally insured banking institutions Brickyard Bank 3536 Dempster St Skokie IL 60076 0.6 B4 Federally insured banking institutions Chase Bank 1901 Mcdaniel Ave Evanston IL 60201 0.8 C1 Recreational facilities / public parks / civic centers Skokie Northshore Sculpture Park 3300 Greenleaf St skokie IL 60076 0.4 C2 Recreational facilities / public parks / civic centers Mason Park 1641 Church St Evanston IL 60201 0.6 C3 Recreational facilities / public parks / civic centers Robert Crown Center 1701 S Main St Evanston IL 60202 0.6 D1 Grocery stores Valli Produce 1910 W Dempster St Evanston IL 60202 0.3 D2 Grocery stores Food 4 Less 2400 Main Street Evanston IL 60201 0.7 D3 Grocery stores Sam's Club 1901 Church St Evanston IL 60201 0.7 D4 Grocery stores ALDI 2211 Oakton St Evanston IL 60202 1 E1 Day care services Evanston KinderCare 2014 Dempster St Evanston IL 60202 0.2 E2 Day care services Child Care Network of Evanston 1335 Dodge Ave Evanston IL 60201 0.2 E3 Day care services Little Lambs Daycare and Preschool 1400 Ashland Ave Evanston IL 60201 0.5 E4 Day care services McGaw YMCA Child Care Center 1420 Maple Ave Evanston IL 60201 1 F1 School(s)Dr. Martin Luther King Jr. Literary & Fine Arts School 2424 Lake St Evanston IL 60201 0.2 F2 School(s)Evanston Township High School 1600 Dodge Ave Evanston IL 60201 0.5 F3 School(s)Dewey Elementary School 1551 Wesley Ave Evanston IL 60201 0.7 F4 School(s)Walker Elementary School 3601 Church St Evanston IL 60203 0.8 F5 School(s)Washington Elementary School 914 Ashland Ave Evanston IL 60202 0.8 F6 School(s)Dr. Bessie Rhodes Magnet School 3701 Davis St Skokie IL 60076 0.9 F7 School(s)John Middleton Elementary School 8300 St Louis Ave Skokie IL 60076 0.9 G1 Restaurants Temperance Beer Co. 2000 W Dempster St Evanston IL 60202 0.2 G2 Restaurants McDonald's 1919 Dempster St Evanston IL 60201 0.2 G3 Restaurants Panino's Pizzeria 1968 Demspter St Evanston IL 60202 0.2 G4 Restaurants Kingston Grill 1164 Dodge Ave Evanston IL 60201 0.3 G5 Restaurants Burger King 1829 Dempster St Evanston IL 60201 0.3 G6 Restaurants El Tipico 3341 Dempster St Skokie IL 60076 0.4 G7 Restaurants Berry Pike Café 1100 Davis St Evanston IL 60202 0.9 H1 Hospital / Health clinic Erie Evanston-Skokie Health Center 1285 Hartrey Ave Evanston IL 60202 0.1 H2 Hospital / Health clinic VA Evanston Clinic 1942 Dempster St Evanston IL 60202 0.3 I1 Doctor’s office Dr. Valerie A Kimball, MD (Pediatrician) 1950 Dempster St Evanston IL 60202 0.2 I2 Doctor’s office Hill Carl E, MD (Family Practice Physician) 841 Dodge Ave Evanston IL 60202 0.5 J1 Pharmacy CVS Pharmacy 3434 Dempster St Skokie IL 60076 0.4 J2 Pharmacy Walgreen's Pharmacy 900 Dodge Ave Evanston IL 60202 0.5 J3 Pharmacy Sam's Club Pharmacy 1901 Church St Evanston IL 60201 0.7 K1 Religious institutions Temple Beth Isreal 3601 Dempster St Skokie IL 60076 0.6 K2 Religious institutions Unitarian Church of Evanston 1330 Ridge Ave Evanston IL 60201 0.8 K3 Religious institutions Beth Emet Synagogue 1224 Dempster St Evanston IL 60202 0.8 K4 Religious institutions St. Mary's Church 1012 Lake St Evanston IL 60201 0.9 K5 Religious institutions Ahlul Bait Center 3601 Dempster St Skokie IL 60076 0.5 K6 Religious institutions Dar-us Sunnah Mosque 2045 Brown Ave Evanston IL 60201 1 K7 Religious institutions Congregation Or Torah 3800 Dempster St Skokie IL 60076 0.9 L1 Governmental service office United States Post Office 1101 Davis St Evanston IL 60201 1 L2 Governmental service office Evanston Fire Station 1 1332 Emerson St Evanston IL 60201 1 M1 Transportation Pace Bus Route 250 Dempster and Hartry Evanston IL 60201 0.03 M2 Transportation CTA Bus Route 93 Dodge and Demspter Evanston IL 60201 0.3 M3 Transportation CTA Bus Route 206 Dodge and Crain Evanston IL 60201 0.3 2215 Dempster Street. Evanston, Il. 60201 455 of 594 DISTRICT OFFICE 3706 DEMPSTER STREET SKOKIE, ILLINOIS 60076 (847) 568-1250 FAX (847) 568-1256 senatorbiss@gmail.com STATE OF ILLINOIS DANIEL BISS ILLINOIS STATE SENATE 9th DISTRICT CAPITOL OFFICE 417B STATE CAPITOL SPRINGFIELD, ILLINOIS 62706 (217) 782-2119 FAX (217) 782-3088 senatorbiss.com March 13, 2017 Ms. Britt Shawver Housing Opportunities for Women 1607 W. Howard Street, 3rd Floor Chicago, IL 60626 Dear Ms. Shawver, I am writing to express my support of Housing Opportunities for Women’s efforts to create 16 affordable and supportive homes in the Evanston community. These units located at 2215 Dempster would give essential housing and support for low income families in our community. Since 1983, with a focus on vulnerable populations, HOW has provided significant housing relief for low income and homeless families. Congratulations on entering your 35th year of service as a recognized leader in providing safe and affordable housing and helping thousands transition from poverty to independence and self- sufficiency. I share HOW’s vision and firmly believe that once vulnerable families are in stable housing, they are better able to continue to be a part of Evanston’s community. The addition of 16 units of affordable housing is consistent with Evanston’s Consolidated Plan and the City’s commitment to expanding the number of affordable housing units. The proposed development would be a valuable and strategic resource in the City’s goal of maintaining an inclusive and diverse community. Sincerely, Senator Daniel Biss Illinois’ 9th Senate District 456 of 594 March 14, 2017 Ms. Britt Shawver Housing Opportunities for Women 1607 W. Howard Street, 3rd Floor Chicago, IL 60626 Dear Ms. Shawver, I am writing to express my support of Housing Opportunities for Women’s efforts to create 16 affordable and supportive homes in the Evanston community. These units located at 2215 Dempster would give essential housing and support for low income families in our community. Since 1983, with a focus on vulnerable populations, HOW has provided significant housing relief for low income and homeless families. Congratulations on entering your 35th year of service as a recognized leader in providing safe and affordable housing and helping thousands transition from poverty to independence and self-sufficiency. I share HOW’s vision and firmly believe that once vulnerable families are in stable housing, they are better able to continue to be a part of Evanston’s community. The addition of 16 units of affordable housing is consistent with Evanston’s Consolidated Plan and the City’s commitment to expanding the number of affordable housing units. The proposed development would be a valuable and strategic resource in the City’s goal of maintaining an inclusive and diverse community. Very truly yours, Larry Suffredin 13th District Commissioner County Building 118 N. Clark Street Room 567 Chicago, IL 60602 (312) 603-6383 (t) (312) 603-3622 (f) lsuffredin@cookcountygov.com www.suffredin.org Chair Legislation and Intergovernmental Relations Committee Member Finance Committee Rules Committee Litigation Sub-Committee Tax Revenue Sub-Committee Department of Corrections Sub-Committee Zoning and Building Committee Health and Hospitals Road & Bridges Larry Suffredin Commissioner – 13th District Cook County Board of Commissioners District Office 820 Davis Street Suite 104 Evanston, IL 60201 (847) 864-1209 (t) (847) 864-1445 (f) lsuffredin@cookcountygov.com www.suffredin.org 457 of 594 458 of 594 For City Council meeting of September 25, 2017 Items P2 & P3 Ordinances 99-O-17 & 100-O-17, Map Amendment, Special Use and Major Zoning Relief for 1829 Simpson Street For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Melissa Klotz, Zoning Planner Subject: Ordinances 99-O-17 & 100-O-17 Zoning Ordinance Map Amendment, Special Use and Major Zoning Relief 1829 Simpson Street R3, Two-Family Residential to B1, Business 17PLND-0037 and 17ZMJV-0065 Date: September 12, 2017 Recommended Action: Staff recommends adoption while Plan Commission and Zoning Board of Appeals recommend denial of Ordinances 99-O-17 and 100-O-17, approving the Zoning Ordinance Text Amendment to rezone the property commonly known as 1829 Simpson Street from R3, Two-Family Residential to B1, Business, as well as the Special Use Permit for a Type 2 Restaurant in the B1 Business District and Major Zoning Variation for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required. Livability Benefits Economy and Jobs: Retain and Expand Local Businesses, Expand Job Opportunities. Background The subject property, commonly known as 1829 Simpson Street is located on the north side of Simpson Street between Darrow Avenue and Brown Avenue at the terminus of Dodge Avenue. The property consists of a 27-foot wide and 159-foot deep lot of record (4,293 square feet). The lot is currently improved with a single story commercial building. The existing nonconforming building has been in existence for over 80 years and has previously been used as a hair salon, neighborhood grocery and antique shop. In addition, a single family home existed on the site before being demolished in 2004. The site was previously zoned for commercial use until 2000 when that portion of the block Memorandum 459 of 594 was rezoned to R3 Two-family residential, making it nonconforming. A previous attempt to rezone the property to MU Transitional Manufacturing District (originally requested to rezone to B1 Business), in order to use the building as an artist studio/cabinetry workshop, was denied by City Council in July of 2008. The properties to the north and west are all zoned OS, Open Space and consist of Twiggs Park and the North Shore Canal. The area to the south is zoned R3, Two- Family Residential and consists of single family homes. The properties to the immediate east are also zoned R3, Two-Family Residential and are currently occupied by Housing Authority of Cook County multi-family residences, and single and multi-family homes. Property further east is zoned R4 General Residential and, across Darrow Avenue, B1 Business and consists of mixed-use buildings, commercial spaces, single family homes and churches. Proposal Overview Map Amendment: The applicant is requesting approval of the Zoning Map Amendment to rezone the subject property from R3, Two-Family Residential to B1, Business. The rezoning of the property would enable the use of the property for a Type 2 Restaurant (contingent on the approval of a Special Use). The applicant purchased the property in October of 2016. Previous owners used the property as a beauty salon, small neighborhood grocery/snack shop, and an antique store, though the building has been vacant for at least the last five years. With the exception of a few uses, such as a daycare home, a public education institution or bed and breakfast, current R3 zoning classification only allows a single-family residential use. Additionally, due to the narrow width of the lot, redeveloping or constructing significant additions to the property would create difficulties in meeting side setback requirements for residential and non-residential uses. Further, since the building was last used for commercial purposes, a change to a single family residence would trigger 460 of 594 a parking requirement of two spaces, which is not feasible with the current building location and lot width. The proposed B1, Business District allows for a mix of commercial and residential uses meant to serve the immediate neighborhood. Per the B1 district requirements, non- residential uses have no minimum lot width or lot size requirements (residential uses are required to be 2,500 square feet in size per dwelling unit). Whereas in the R3 district the minimum lot width required is 35-feet and the minimum lot size required for non- residential uses is 7,200 square feet (3,500 square feet for each two-family unit and 5,000 square feet for single family units). As such, if rezoned, the 4,293-square foot lot would be compliant. The proposed rezoning would also reduce the nonconforming status of the existing one- story building at 1829 Simpson Street which would become compliant with the lot area and west side yard setback requirements. Additionally, the property would then comply with parking since the first 2,000 sq. ft. of commercial uses are excluded when calculating parking. Since the last use at the property was commercial, a change to a residential use at the property would require either substantial alteration of the structure to provide parking within the building, or approval of a parking variation. Special Use: The applicant requests to operate a Type 2 Restaurant featuring Eastern European food such as chebureki (deep fried meat) pies, khachahapuri (baked cheese) pastries, and pierogi (dumplings) in addition to soups, salads, and kabobs. The restaurant will operate from 11am – 8:30pm seven days a week. The restaurant will utilize 2-4 employees per shift, and the applicant has committed to hiring locally. Since there is no on-site parking, employees that drive will either park on the street or in the Ecology Center parking lots off of McCormick Ave. Ample street parking is typically available in the 461 of 594 area, though street parking is occasionally full when special events take place at the Dar-us-Sunnah Mosque at Simpson St. and Brown Ave. The applicant proposes seating for 13 customers within the building. Most of the indoor seating is situated near the proposed windows along the west façade to take advantage of the view of the park. Outdoor seating on a new rear patio for approximately 40 customers is also proposed, as well as a fire pit. The roofed porch at the rear of the building will feature a condiment bar and may include additional seating. Commissary supplies will be purchased at Jetro Supply and delivered by the restaurant operator’s vehicle. Incidental deliveries of bulk items such as flour will occur every 5-6 weeks via a box truck. Food delivery to customers is not currently proposed, but may be added in the future. The applicant proposes to use garbage cans will be located on the side of the building near the east property line in an enclosure, and will be wheeled through the building out to the curb for trash pickup. The ZBA recommended the garbage cans should not be placed at the curb for trash pickup, and instead the refuse hauler should access the cans in their regular location, wheel them to the truck to empty them, and then immediately wheel them back to their regular location. There was also concern expressed by members of the public that the restaurant will expand over the property line into Twiggs Park. However, all aspects of the proposal including the fence and outdoor seating are proposed on the private property. Major Zoning Relief: The applicant proposes to demolish the rear 10’ x 16’ portion of the building that is in disrepair. An addition is proposed in the same approximate location. However, the addition is 20’ x 16’ to accommodate a kitchen prep area. A roof extends off of the addition to create a covered outdoor seating area with a condiment bar. The portion of the structure to be demolished features a legally nonconforming east interior side yard setback since the structure is located at the property line. Since the property abuts a residential property, a 10’ east interior side yard setback is required for any new construction, including the kitchen prep area addition and extended roof. The applicant proposes a 4.3’ setback, which is an improvement from the current 0’ setback, 462 of 594 but does not meet the 10’ requirement. The applicant proposes a fence around the property. The DAPR Committee suggested the fence along the east side of the property should be solid to provide screening from the adjacent residential property but should be transparent along the west side to provide views of Twiggs Park. The addition cannot be constructed in a compliant location to meet the 10’ setback requirement due to the 27’ lot width, existing interior layout, and location of exterior doors at the rear of the building. The requested zoning relief is the minimum change necessary to accommodate the proposed use and accommodate customer traffic through the building to the outdoor seating in the rear since there is no other way to access the rear from the property. Comprehensive Plan The 2000 Comprehensive General Plan designates this land as residential with commercial land located where the existing B1 Business district is east of the site along Simpson Street. Though the rezoning would not be consistent with the most current land use plan, it does meet the goal of recognizing benefits of mixing residential, commercial and institutional uses in neighborhoods as well as maintaining appealing character of neighborhoods while guiding their changes. The Evanston Comprehensive General Plan encourages the adaptive reuse of existing structures and vacant, blighted properties. The Comprehensive Plan also recognizes the importance of cohesive and mutually beneficial mixed-use areas that feature residences as well as neighborhood business such as the proposed Type 2 Restaurant. The Comprehensive Plan specifically includes: Objective: Maintain the appealing character of Evanston’s neighborhoods while guiding their change. Policy: Preserve neighborhood character while supporting redevelopment efforts that add to neighborhood desirability. Policy: Encourage creative adaptive reuse of properties available for redevelopment using zoning standards and the Design & Project Review process. The proposed Type 2 Restaurant will occupy a currently vacant structure, improve the aesthetics of the property, and provide an appropriate use for the neighborhood. Legislative History August 30, 2017 – In a joint Plan Commission and ZBA public hearing, the Plan Commission unanimously recommended denial of the proposed map amendment and the ZBA recommended denial of the proposed special use and major zoning relief by a 1-5 vote for approval. If the proposal is approved, the ZBA recommends the following conditions: 1. Hours of operation shall not exceed 10:30am - 8:30pm. 2. No amplified music outside. 463 of 594 3. Fencing shall be installed as shown on the plans except that there shall not be a gate on the fence on the west side of the property leading to the park. 4. Employees shall park in a City parking lot. 5. Trash in the rear must be in a lockable enclosure. 6. Lighting shall be dimmed when the restaurant is not in operation, to the minimum level adequate for safety. 7. The restaurant must have an aggressive monthly rodent control plan. 8. Commercial garbage pickup is required at least two times per week and must be picked up by the refuse hauler directly from the trash enclosure and wheeled through the restaurant so that at no time are there garbage cans sitting out on the parkway. 9. Substantial compliance with the documents and testimony on record including Sustainability Plan. August 16 & 23, 2017 –The Design and Project Review Committee found the proposed map amendment, special use, and major zoning relief to be an appropriate adaptive reuse of a long-time vacant commercial building. The Committee noted building materials and aesthetics would be reviewed in further detail as part of the building permit process. The Committee unanimously recommended approval with the following conditions: 1. Trash enclosure/garbage management plan required. 2. Hours of operation as presented by the applicant (10:30am – 8:30pm). 3. Clarification regarding the length of the property (discrepancy on new survey vs. old survey – does not impact the proposal) prior to City Council approval. Attachments Proposed Ordinances 99-O-17 and 100-O-17 Plan Commission Findings for Map Amendment ZBA Findings for Special Use Standards ZBA Findings for Major Variation Standards Additional Info from Applicant Link to Joint Plan Commission/ZBA Packet for 08/30/2017 Draft Joint Plan Commission/ZBA Minutes for the 08/30/2017 Meeting 464 of 594 9/12/2017 99-O-17 AN ORDINANCE Amending the Zoning Map to Rezone 1829 Simpson Street From the R3 Two-Family Residential District to the B1 Business District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and 465 of 594 99-O-17 ~2~ WHEREAS, on August 30, 2017, the Plan Commission held a public hearing, pursuant to proper notice, regarding case no. 17PLND-0037, to consider amendments to the Zoning Map, cited in Section 6-7-2 of the Zoning Ordinance, to place 1829 Simpson Street within the R3 Two-Family Residential District; and WHEREAS, the Plan Commission received testimony and made findings pursuant to Subsection 6-3-4-6 of the Zoning Ordinance and recommended City Council denial thereof; and WHEREAS, at its meeting of September 25, 2017, the Planning and Development Committee of the City Council considered and reviewed the findings and recommendation of denial of the Plan Commission in case no. 17PLND-0037 and recommended City Council approval thereof; and WHEREAS, at its meetings of September 25, 2017 and October 9, 2017, the City Council considered and adopted the records and recommendations of the Planning and Development Committee; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. 466 of 594 99-O-17 ~3~ SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit A and identified in Exhibit B, both attached hereto and incorporated herein by reference, from the R3 Two-Family Residential District and place them within the B1 Residential District. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 467 of 594 99-O-17 ~4~ EXHIBIT A Addresses and PINs of Properties Removed from the R3 Two-Family Residential District and Placed Within the B1 Business District 1829 Simpson Street PIN 10-12-419-002-0000 468 of 594 99-O-17 ~5~ EXHIBIT B Map of Properties Removed from the R3 Two-Family Residential District and Placed Within the B1 Business District 469 of 594 1829 Simpson St. drawGraphics_poly User drawn polygons Tax Parcels September 12, 2017 0 0.015 0.030.0075 mi 0 0.025 0.050.0125 km 1:1,000 This map is not a plat of survey. This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information.Copyright 2016 City of Evanston470 of 594 9/12/2017 100-O-17 AN ORDINANCE Granting a Special Use Permit and a Major Variation for a Type 2 Restaurant Located at 1829 Simpson Street in the B1 Business District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on August 30, 2017 pursuant to proper notice, to consider case no. 17ZMJV-0065, an application filed by Rita Kats (the “Applicant”), property owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1829 Simpson Street (the “Subject Property”) and located in the B1 Business Zoning District, for a Special Use Permit and a Major Variation to establish, pursuant to Subsection 6-9- 2-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant on the Subject Property; and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests a four and three tenths feet (4.3 ft.) east interior side yard setback for a roofed patio and a one-story addition where ten feet (10 ft.) is required on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant and a Major Variation did not met the standards for Special Uses in Sections 6-3-5-10 and 6-3-8-12 of the Zoning Ordinance and recommended City Council approval thereof; and 471 of 594 100-O-17 ~2~ WHEREAS, at its meeting of September 25, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council approve the application in case no. 17ZMJV-0065; and WHEREAS, at its meetings of September 25, 2017 and October 9, 2017, the City Council considered and adopted the respective records, findings, and recommendations of the P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Ordinance, the Special Use Permit for a Type 2 Restaurant and a Major Variation on the Subject Property as applied for in case no. 17ZMJV-0065. SECTION 3: The Major Variation approved hereby is as follows: (A) Approval to permit a four and three tenths feet (4.3 ft.) east interior side yard setback for a roofed patio and a one-story addition on the Subject Property. Subsection 6-9-2-7(E) requires a ten feet (10 ft.) east interior side yard setback on the Subject Property. SECTION 4: Pursuant to Subsections 6-3-5-12 and 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit and Major Variations, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6- 3-10-5 and 6-3-10-6 of the Zoning Ordinance: 472 of 594 100-O-17 ~3~ A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated August 22, 2017. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 10:30 a.m. and 8:30 p.m. on any given day. C. Employee Parking: Employees must park in a City-owned parking lot during the hours of operation. D. Fencing: The Applicant agrees that all fencing must be installed as plans indicate submitted to the City of Evanston except that there must not be a gate on the fence on the west side of the Subject Property leading to the park. E. Noise: The Applicant ensures that there will be no amplified music outside of the Subject Property. F. Trash: The Applicant agrees that all trash must be in the rear of the Subject Property in a lockable enclosure. G. Lighting: The Applicant agrees that all lights on the Subject Property shall dim after business hours to provide a minimum level of lighting necessary for safety through the Subject Property as well as minimal light pollution. H. Rodent Control Plan: The Applicant agrees to create and implement an aggressive monthly rodent control plan for the Subject Property. I. Commercial Garbage Pick-Up: The Applicant agrees that all commercial garbage must be picked up at least two (2) times per week. The Applicant must also ensure that the garbage company will pick up trash directly from the trash enclosure and wheel the trash through the restaurant so that at no time are there garbage cans sitting out on the parkway. J. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” 473 of 594 100-O-17 ~4~ SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 474 of 594 100-O-17 ~5~ EXHIBIT A LEGAL DESCRIPTION THE W EST 27 FEET OF LOT 4 IN SHIPLEY'S RESUBDIVISION OF LOTS 9-11 AND THE WEST 1/2 OF VACATED STREET WEST AND ADJOINING SAID LOTS IN BLOCK 9 IN PAINES' ADDITION TO EVANSTON IN THE SOUTHWEST 1/4 OF THE SOUTHEAST 1/4 OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS PIN: 10-12-419-002-0000 COMMONLY KNOWN AS: 1829 Simpson Street, Evanston, Illinois. 475 of 594 100-O-17 ~6~ EXHIBIT B GENERAL SITE PLAN 476 of 594 477 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF MM AA PP AA MM EE NN DD MM EE NN TT SS In the case of After conducting a public hearing on August 30, 2017, the Plan Commission makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for map amendments specified in Section 6-3-4-5 of the Zoning Ordinance: Standard Finding (A) Whether the proposed amendment is consistent with the goals, objectives, and policies of the Comprehensive General Plan, as adopted and amended from time to time by the City Council. _____Met __X___Not Met Vote 5-0 (B) Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property. ______Met __X___Not Met Vote 5-0 (C) Whether the proposed amendment will have an adverse effect on the value of adjacent properties. ______Met __X___Not Met Vote 5-0 (D) The adequacy of public facilities and services. ______Met __X___Not Met Vote 5-0 Case Number: 17PLND- 0037 Address or Location: 1829 Simpson Street Applicant: Rita Kats Proposed Amendment: Rezoning from R3 Two-family Residential to B1 Business in order to open a Type 2 restaurant 478 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 and, based upon these findings, and upon a vote __0__ in favor & __5__ against Recommends to the City Council _____ approval without conditions __x__ denial of the proposed rezoning _____ approval with conditions Attending: Vote: Aye No ___X__ Jim Ford _____ _X__ ___X___ Colby Lewis __ ___ _ X_ ___X___ Simon Belisle _____ _X__ _______ Patrick Brown _____ ____ ___X___ Terri Dubin _____ _X__ _______ Carol Goddard _____ ____ ___X___ Peter Isaac _____ _X__ _______ Andrew Pigozzi _____ ____ _______ Jolene Saul _____ ____ 479 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on August 30, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; _______Met __X__Not Met Vote 1-5 (D) It does not interfere with or diminish the value of property in the neighborhood; _______Met __X__Not Met Vote 1-5 (E) It can be adequately served by public facilities and services _______Met __X__Not Met Vote 1-5 Case Number: 17ZMJV-0065 Address or Location: 1829 Simpson St. Applicant: Rita Kats, property owner Proposed Special Use: Type 2 Restaurant in the B1 Businesse District 480 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (F) It does not cause undue traffic congestion; _______Met __X__Not Met Vote 1-5 (G) It preserves significant historical and architectural resources; ______Met _____Not Met NA (H) It preserves significant natural and environmental features; and ______Met _____Not Met NA (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and based upon these findings, and upon a vote __1__ in favor & __5__ against Recommends to the City Council _____ approval without conditions __X__ denial of the proposed special use with conditions: _____ approval with conditions: 1. Hours of operation shall not exceed 10:30am - 8:30pm 2. No amplified music outside 3. Fencing shall be installed as shown on the plans except that there shall not be a gate on the fence on the west side of the property leading to the park 4. Employees shall park in a City parking lot 5. Trash in the rear must be in a lockable enclosure 6. Lighting shall be dimmed when the restaurant is not in operation, to the minimum level adequate for safety. 7. The restaurant must have an aggressive monthly rodent control plan. 8. Commercial garbage pickup is required at least two times per week and must be picked up by the garbage company directly from the trash enclosure and wheeled through the restaurant so that at no time are there garbage cans sitting out on the parkway 9. Substantial compliance with the documents and testimony on record including Sustainability Plan Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ 481 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 ___X___ Myrna Arevalo _____ _X__ _______ Scott Gingold _____ ____ ___X___ Violetta Cullen _____ _X__ ___X___ Lisa Dziekan _____ _ X__ ___X___ Mary McAuley _____ _ X__ ___X___ Kiril Mirintchev _____ _ X__ 482 of 594 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on August 30, 2017, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; _______Met __X__Not Met 1-5 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 Case Number: 17ZMJV-0065 Address or Location: 1829 Simpson St. Applicant: Rita Kats, property owner Proposed Zoning Relief: 4.3’ east interior side yard setback where 10’ is required for a roofed patio and one-story addition 483 of 594 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ______Met __X__Not Met 1-5 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 6-0 and, based upon these findings, and upon a vote of __1__ in favor & __5__ against recommends to the City Council ______ approval with conditions __X___ denial Attending: Vote: Aye No __X__ Violetta Cullen ____ _X__ __X__ Mary Beth Berns _X__ ____ __X__ Lisa Dziekan ____ _X__ __X__ Kiril Mirintchev ____ _X__ _____ Scott Gingold ____ ____ __X__ Myrna Arevalo ____ _X__ __X__ Mary McAuley ____ _X__ 484 of 594 485 of 594 Page 1 of 9 Joint Plan Commission and Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES Joint Meeting of the PLAN COMMISSION & ZONING BOARD OF APPEALS Tuesday, August 30, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Plan Commission Jim Ford, Peter Isaac, Terri Dubin, Colby Lewis, Simon Members Present: Belisle Plan Commission Members Absent: Jolene Saul, Andrew Pigozzi, Carol Goddard, Patrick Brown ZBA Members Present: Myrna Arevalo, Kiril Mirintchev, Violetta Cullen, Mary Beth Berns, Mary McAuley, Lisa Dziekan ZBA Members Absent: Scott Gingold Staff Present: Meagan Jones, Melissa Klotz, Scott Mangum, Mario Treto Presiding Member: Jim Ford Declaration of Quorum With a quorum of both the Plan Commission and Zoning Board of Appeals present, the meeting was called to order at 7:05 pm. Election of Joint Meeting Chair Ms. Berns motioned for Mr. Ford to serve as Chair of the joint meeting, which was seconded by Mr. Lewis and approved 10-0 with one abstention. New Business 1829 Simpson Street 17PLND-0037 & 17ZMJV-0065 Rita Kats, property owner, requests a map amendment to rezone the property located at 1829 Simpson Street from the R3 Two-Family Residential District to the B1 Business District (Zoning Code Section 6-3-4, Title 6 of the City Code). The applicant also requests a special use permit for a Type 2 Restaurant in the B1 Business District (Zoning Code Section 6-9-2-3), and major zoning relief for a 4.3’ east interior side yard setback for a roofed patio and one-story addition where 10’ is required (Zoning Code Section 6-9-2-7-E). The Plan Commission and Zoning Board of Appeals make recommendations to City Council, the determining body for this case. 486 of 594 Page 2 of 9 Joint Plan Commission and Zoning Board of Appeals Ms. Jones presented an overview of the requested map amendment, special use, and major zoning relief. Arkady Kats, applicant, explained the proposal: ● Purchased the property in October 2016 ● Restaurant will serve as a gateway from the west side entrance to the City. ● Restaurant will have a nice view of park to the west ● Will serve Mediterranean and Eastern European food combined with a good atmosphere and pricing ● Attended the neighborhood meeting in June to hear concerns ● Back portion of building is in terrible condition so needs to be torn down and rebuilt. New addition will be at least 4.3’ from side property line (existing is at 0’) but extending further back. ● Mr. Kats is also a General Contractor with experience ● Clarified the portion to be torn down is an old 16’ x 10’ addition and will be replaced with a larger addition that is further away from the east property line. ● Addition is needed for kitchen prep area for the bakery ● Fence will surround property to mitigate noise generated from the outdoor patio space. It will be a solid fence on the east side and open fence on the west to provide a view of the park. ● Patio won’t be used for special events; it will be used by restaurant customers only. ● Restaurant will be owner operated ● Outdoor sports field is at least 30’ north of patio on City property and there is 20 - 30’ of landscaping on the restaurant property to buffer from that. ● Outdoor fireplace will make the outdoor space more inviting ● Garbage will be enclosed to discourage animals from getting at refuse. ● Roll-out garbage cans are acceptable by Groot. Garbage will be picked up once a week. Ms. Berns suggested garbage should be picked up more than once a week since this is a commercial use. Ms. McAuley suggested Groot should roll the garbage cans out so that the cans don’t sit out on the parkway in view often. Mr. Kats responded that other businesses in similar situations pay extra for the cans to be rolled out by Groot instead of leaving them out. Ms. McAuley noted this project should be held to a high standard given its proximity to a large park. Building aesthetics were then discussed. Applicant will attempt to restore 487 of 594 Page 3 of 9 Joint Plan Commission and Zoning Board of Appeals the original brick on the building, but it has been painted over many times so that may not be feasible. Original brick is light red. Mr. Kats continued: ● Agree to follow the Sustainability Plan for recycling, etc. ● Old addition that will be demolished is 170 square feet and the new addition will be 320 square feet. ● Kitchen prep area will have large mixers and large tables, freezers, and rolling equipment to make the best use of the small space. ● Ovens and possibly a deep fryer will be along the east portion of the building near the ordering area and near the display refrigerators that will feature cakes, pastries, frozen dough and frozen fruit. ● Most commissary deliveries will be brought in by personal vehicle, but large amounts of flour will be delivered approximately every 6 weeks, on Simpson St. - one pallet delivery. There will not be a weekly box truck delivery like many restaurants have. ● Hours of operation are proposed from 11am - 8:30pm for customers. ● Up to 4 employees per shift ● Plenty of parking on the street so employees that drive will park on the street. ● Intend to hire local teenagers and teach them restaurant skills. ● Have experience running a restaurant - previously ran one for 3 years and then the lease ended. ● No sound system or music will be played outdoors. ● Fast-casual concept that will take 5-10 minutes per order. ● Hood vent will go through the roof 3-4’ away from the east property line with a parapet surrounding it. Ms. Arevalo suggested the vent not be so close to the residential property to the east to mitigate restaurant smells. Mr. Kats explained he can move it a few feet further west. Ms. Berns asked for clarification about where the parapet will be raised and Mr. Kats explained it will be raised all the way around the building. Mr. Ford then asked for clarification on where the HVAC equipment would be located and Mr. Kats responded that it will be on the rooftop and be screened by the parapet. Mr. Isaac asked if the applicant is open to installing a scrubber given the concern of the restaurant odor and close proximity to residential. The applicant answered he would look into it, and there may be other ways to address the issue depending on the hood type that is used. 488 of 594 Page 4 of 9 Joint Plan Commission and Zoning Board of Appeals Mr. Kats explained customers will only be able to enter the premises from the front door. Customers can take their food to go. There will even be an option to text your order in. Customers that eat in the rear patio will have outdoor garbage cans as well as indoor. Customer garbage is on the east side of the property. Ms. Arevalo asked about the proposed fence, explaining an open fence on the west side of the property by the park may allow garbage from outdoor patrons may blow through the fence into the park. Ms. Berns explained the applicant is responsible for collecting all garbage within 250’ of the property per the Litter Collection Plan required of all Type 2 Restaurants. Ms. Berns asked if it would be possible to construct a trash enclosure in the parkway, and Ms. Klotz explained the City does not want permanent structures in the parkway, but the garbage can issue could be addressed by either limiting the time garbage cans can be out in the parkway or by requiring the garbage pickup company to roll the cans through the building themselves if possible. Ms. Dubin asked for clarification on the garbage cans and Mr. Kats clarified they will be small cans similar to residential garbage cans, not metal dumpsters. There is no alley access or other area to locate the garbage for pickup. Chair Ford noted a continuance may be requested in writing, to a date certain. There were no requests for a continuance. Public Comment: Former City Clerk Rodney Greene - clarified a majority of the residents in the area of the restaurant are not in favor of the requested zoning change because it will increase traffic, and because there are many rodents in the area already even though there isn’t any restaurant waste currently. Bringing the garbage through the restaurant out to the parkway could contaminate customer food in process. The property is not a good fit for a restaurant. Many nearby residents were not contacted, including the residents immediately next door. Mr. Greene asked the procedure to request a continuance. Chair Ford explained a continuance may be requested but those that testify tonight cannot testify again at the next meeting. Mr. Greene continued to explain there is not ample parking for the restaurant, and street parking is often full. Betty Ester explained she was previously told the property could not be used for affordable housing because the area was owned by MWRD. Previous request for 489 of 594 Page 5 of 9 Joint Plan Commission and Zoning Board of Appeals cabinet-making was denied due to the fumes that would be emitted. Ms. Esther asked what the correct property lines are since there is conflicting information, and will the restaurant use any part of the City or MWRD land for the restaurant or access to the patio area. Ms. Esther noted residents have not been aware of the proposal sinc e October 2016 as stated by the applicant. Ms Klotz noted a survey approximately 100 years old shows the property at 152 feet long, but the current survey as well as the neighboring plat of survey show the property is 159 feet long. Either way, there is no part of the proposal that is affected by the 7’ discrepancy. Carlis Sutton, 1821 Darrow Ave., spoke in opposition to the proposal. Building has never been a restaurant. It was a convenience store and beauty shop. Priscilla Giles stated there was never a restaurant at the property, but there was a snackery that sold candy for a short time. Nothing was cooked on site. Housing similar to what is next door could be designed for the site. There used to be a driveway on the property where the park now is (which wasn’t there at the time) that lead to the house that used to be on the property. The rear patio invites trash and rodents to the area. A restaurant does not fit in the neighborhood. Mr. Kats explained the property to the east is 80 feet wide and this property is 27 feet wide so it is not feasible to build something similar to what is next door. Tina Foster, 2026 Dodge Ave., sees rats crossing Dodge regularly and is therefore very concerned about garbage and rodents at the restaurant. Ms. Foster also noted concern over the aesthetics of the building and whether it will improve the neighborhood or not, and the lack of parking. Ms. Foster prefers to park on the street rather than her driveway for safety reasons, and often cannot find one parking space. Madelyn Ducre, 2039 Brown Ave., noted the area has lost a lot over the years. The applicant does not appear to know exactly what he wants to do at the property. The neighborhood needs to know all exact details. Ms. Ducre asked the following: If the applicant runs out of money will he request money from the City to complete the project? What happens if the restaurant does not work out, or if a liquor license is requested? What will be done with the patio in the winter? Former Alderman Delores Holmes noted she will only speak about the rezoning, and stated as Alderman last October she was notified by City staff of a proposal to convert the building to a residence and add a second story. The building was not previously vacant - the previous owner illegally operated a business. Neighbors have said they are 490 of 594 Page 6 of 9 Joint Plan Commission and Zoning Board of Appeals not comfortable with the property being used as a restaurant. Neighbors who are renters feel their voices have not been heard and they do not have a say. With rezoning to B1, many other uses would be allowed such as a brewery. The zoning change is not appropriate for the neighborhood. Former Mayor Lorraine Morton, 2102 Darrow, explained public housing is located next door. Ms. Morton spoke to one of the residents of that property who is not in favor of living next door to a restaurant. Ms. Morton used to own the property and sold it to Cook County years ago for housing. The 5th Ward has had a revival and has had many improvements, so a bad project could be detrimental to the neighborhood. Parking will be an issue. There are trees surrounding the property that may be harmed. There are small animals that will get into the garbage. Daphne Watson, 1822 Simpson requests the rezoning be withdrawn. Ms. Watson was not aware the building was sold or anything was proposed until very recently. There is no street parking available. This business will not serve the community. What happens when the restaurant fails - what will come in next? The neighborhood does not need another place that draws in people from other neighborhoods, it needs something that serves and uplifts this neighborhood such as a library. Elizabeth Brasher stated she is concerned that Mr. Kats has not adequately answered many of the questions raised. People will not want to eat in a restaurant that garbage cans have to be carried through, and no one wants to look at the garbage cans in front of the property. It appears Mr. Kats is not aware what the community wants, and was a market study done to determine what type of food the area would want. There is not ample parking currently so there definitely will not be ample parking with a restaurant there. The restaurant will not last. Chair Ford closed the Public Comment, and explained both the Plan Commission and ZBA are recommending bodies so it is possible the Commission and Board make conflicting recommendations that move forward to the City Council The Plan Commission entered Deliberation: Mr. Belisle stated he had difficulty seeing how the second standard for rezoning was met, given the more recent rezoning and that the proposed rezoning would break the continuity. Mr Isaac responded that the property has been rezoned from a commercial use, however, other properties have been recently rezoned after fairly recent broader rezoning. He agreed that the proposed rezoning would break the continuity of zoning in the area but that seems to speak more to the first standard for rezoning. 491 of 594 Page 7 of 9 Joint Plan Commission and Zoning Board of Appeals Chair Ford stated that the proposal looks like spot zoning and agreed that there may be an issue with the second standard. Mr. Belisle stated that if the adjacent residents were property owners they would likely have concerns about the restaurant use affected their property values, affecting the third rezoning standard. Mr. Lewis asked what could be built on the property given its zoning and current lot size and Ms. Klotz explained since the property is already existing, a single family home is permitted even though the minimum lot size is not met for the R3 District. The lot size and building setbacks are legally-nonconforming. Mr. Isaac asked if there is any permitted use in the R3 that the property can be used for currently, and Ms.Klotz explained a single family residence is permitted but either parking would have to be added or a parking variation granted. For other R3 uses it would depend on the exact use and parking requirement, but yes some uses could locate there. Mr. Belisle asked what the basis for denying the previous attempt to rezone the property was. Staff was unaware of precisely why the project was not approved outside of ultimately not meeting the standards for approval. Mr. Isaac asked if the lack of public alley adjacent to the build ing affects the property’s ability to meet standard number four which speaks to adequacy of public facilities and services. He stated that he believes that without the access to have trash picked up from an alley and having additional trash generated from the restaurant that the fourth standard may not be met. Chair Ford inquired about the driveway on the adjacent property and if the possibility of obtaining an easement to use that driveway had been pursued. Mr. Kats stated that he looked into that but that discussions did not get very far. Mr. Belisle motioned to recommend approval of the map amendment. With no second, the motion died. Mr. Belisle motioned to recommend denial of the map amendment, which was seconded by Ms. Dubin. A roll call vote was taken and the motion was approved 5-0 to recommend denial to City Council. Ayes: Belisle, Dubin, Ford, Isaac, Lewis Nays: none. ZBA Deliberation: 492 of 594 Page 8 of 9 Joint Plan Commission and Zoning Board of Appeals Ms. Berns asked staff if the public notice is deficient with regard to the raised roof that is not shown in the plans and therefore was not stated as a variation in the public notice. Ms. Klotz responded staff is looking into the situation in conjunction with Law, so for the time being the meeting should continue to move forward with the case. Ms. McAuley noted there has been a lot of positive work along Simpson St. and plans are to re-activate Simpson St. as a commercial corridor. However, this proposal does not meet the Standards of upholding excellence in the community for a park-side establishment. The proposal does not take into account the requests of the neighborhood given the proximity to the neighborhood and details are not finalized. Ms. Cullen agreed, noting the parkway is not adequate for commercial garbage pickup. Without an alley, a restaurant is not appropriate at the property. Ms. Dziekan stated there are too many unanswered details and inconsistencies. Mr. Mirintchev agreed that not all details are set yet and noted the property is an extremely challenging lot. The property is not conducive for a residential use, but the proposal as presented is not adequate. Ms. Arevalo agreed the proposal is not fully thought out since there were many questions that were answered with “I don’t know” and “we’ll see”. The property is appropriate for a restaurant but only if it is integrated into the community and the park for the proper cohesion. That has not been planned or displayed to the community. Ms. Berns stated she believes the proposal is appropriate. She understands that some questions may not have specific answers at this point and that sometimes it is appropriate to wait and see. It appears that a lack of sophistication in presentation hurt the entire proposal. This proposal is extremely similar to the last request for a Type 2 Restaurant the ZBA reviewed for 2628 Gross Point Rd., where questions were raised and the applicant responded that they would do what is best for the community. That project was recommended for approval. Standards for Major Variation: 1. No; Yes - Berns 2. Yes 3. Yes 4. Yes 5. Yes 6. No; Yes - Berns 7. Yes 493 of 594 Page 9 of 9 Joint Plan Commission and Zoning Board of Appeals Ms. McAuley motioned to recommend approval and was seconded by Ms. Dziekan. With a vote of 1-5 for approval, the requested variation is recommended for denial. Standards for Special Use 1. Yes 2. Yes 3. No; Yes - Berns 4. No; Yes - Berns 5. No; Yes - Berns 6. No; Yes - Berns 7. NA 8. NA 9. Yes Ms. McAuley motioned to recommend approval of the special use with conditions, which was seconded by Ms. Dziekan. With a vote of 1-5 for approval, the special use was recommended for denial. Conditions: 1. Hours of operation shall not exceed 10:30am - 8:30pm 2. No amplified music outside 3. Fencing shall be installed as shown on the plans except that there shall not be a gate on the fence on the west side of the property leading to the park 4. Employees shall park in a City parking lot 5. Trash in the rear must be in a lockable enclosure 6. Lighting shall be dimmed when the restaurant is not in operation, to the minimum level adequate for safety. 7. The restaurant must have an aggressive monthly rodent control plan. 8. Commercial garbage pickup is required at least two times per week and must be picked up by the garbage company directly from the trash enclosure and wheeled through the restaurant so that at no time are there garbage cans sitting out on the parkway 9. Substantial compliance with the documents and testimony on record including Sustainability Plan The meeting adjourned at 10:05pm. 494 of 594 For City Council meeting of September 25, 2017 Item P4 Ordinance 97-O-17 Application for a Special Use for a Type 2 Restaurant, Cafe Coralie, at 633 Howard St. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 97-O-17, Granting a Special Use for a Type 2 Restaurant, Café Coralie, at 633 Howard St. Date: September 14, 2017 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 97-O-17 granting special use approval for a Type 2 Restaurant, Café Coralie, at 633 Howard St. in the B3 District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Rainey recommends suspension of the rules for Introduction and Action at the September 25, 2017 City Council meeting. Livability Benefits Economy & Jobs: Expand job opportunities Climate & Energy: Reduce material waste Summary The applicant currently owns and operates Patisserie Coralie, a Type 2 Restaurant, located at 600 Davis St, which opened in 2014. The applicant proposes to expand and open a second location, Café Coralie, on Howard St in the former Police Outpost building. Café Coralie will operate similarly to the first restaurant location, and will offer hours from 7am – 7pm seven days a week focusing on breakfast and lunch in a 2,500 square foot space. The restaurant will feature coffee, bakery items, and light café food in an intimate gathering space. Indoor seating for 26 customers is shown on the site plan. However, the applicant believes there is ample space for indoor seating of up to 40 customers. Eat-in customers will use reusable dishware. The property features three parking spaces in the rear, which will be used for employee parking and deliveries. Outgoing deliveries will be made by a hybrid vehicle. Many customers will walk to the location or take public transportation. Customers that drive will utilize street parking, which is ample in the area. Memorandum 495 of 594 Proposed Floor Plan: The applicant intends to make cosmetic improvements to the building façade and may add wood panels to the exterior. The property is leased by the applicant from the City. The applicant has been approved by the City for a $50,000 non-forgivable interest- bearing loan for tenant buildout as well as a $50,000 tenant improvement allowance. The applicant agrees to follow the City’s Litter Collection and Litter Pick-up Plans as well as other sustainable practices such as consumable tap water and a hybrid vehicle for deliveries. An active store-front with daytime hours will increase pedestrian activity in the area and promote eyes on the street to encourage a safe and vibrant commercial corridor. City staff is not aware of any objections to the proposal. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of existing commercial properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed Type 2 Restaurant will utilize a vacant space and encourage a vibrant, pedestrian friendly commercial corridor. Legislative History September 5: The ZBA unanimously recommended approval of the special use for a Type 2 Restaurant, Café Coralie, with the following conditions: 1. Hours of operation shall not exceed 6am – midnight. 2. Employees shall not utilize street parking. 3. Deliveries must occur via the rear. 4. Substantial compliance with the documents and testimony on record including Sustainability Plan. 496 of 594 Attachments Proposed Ordinance 97-O-17 September 5, 2017 ZBA Draft Meeting Minutes Excerpt ZBA Findings September 5, 2017 ZBA Packet https://www.cityofevanston.org/home/showdocument?id=26043 497 of 594 9/12/2017 97-O-17 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 633 Howard Street in the B3 Business District (“Café Coralie”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on September 5, 2017, pursuant to proper notice, to consider case no. 17ZMJV-0074, an application filed by Pascal Berthoumieux (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 633 Howard Street (the “Subject Property”) and located in the B3 Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-9-4-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Café Coralie,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of September 25, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 17ZMJV-0074; and WHEREAS, at its meeting of September 25, 2017, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, 498 of 594 97-O-17 ~2~ NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 17ZMJV- 0074. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated August 4, 2017. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 6:00 a.m. and midnight on any given day. C. Employee Parking: Employees may not park on Howard Street or non-metered residential streets surrounding the Subject Property during the hours of operation. D. Deliveries: All deliveries shall occur via the rear of the Subject Property. E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 499 of 594 97-O-17 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 500 of 594 97-O-17 ~4~ EXHIBIT A LEGAL DESCRIPTION LOT 5 (EXCEPT THE EAST .62 FEET THEREOF) IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412.50 FEET) OF THAT PART OF THE NORTHEAST 1/4 OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14, LYING W EST OF THE RIGHT-OF-WAY OF THE CHICAGO AND NORTH W ESTERN RAILROAD, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-30-209-023-0000 COMMONLY KNOWN AS: 633 Howard Street, Evanston, Illinois. 501 of 594 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, September 5, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Kiril Mirintchev, Violetta Cullen, Scott Gingold, Mary Beth Berns Members Absent: Lisa Dziekan, Mary McAuley Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00 pm. Approval of Minutes The minutes from the August 15, 2017 Zoning Board of Appeals meeting were motioned for approval by Ms. Cullen and seconded by Ms. Arevalo. The minutes were approved 3-0 with two abstentions. Old Business New Business 633 Howard Street ZBA 17ZMJV-0074 Pascal Berthoumieux, potential lessee, applies for a special use permit for a Type 2 Restaurant, Café Coralie, in the B3 Business District (Zoning Code Section 6-9-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Pascal Berthoumieux explained the proposal:  Similar to existing Type 2 Restaurant, Patisserie Coralie at 600 Davis St.  Hours of operation will be 7am - 7pm 7 days a week.  There will be seating for approximately 50 customers within the space.  Will be a comfortable place for the neighborhood where people come and converse and spend time. Seating will include couches.  Will also provide some wholesale from the location.  Menu includes breakfast bakery items, savory items, and premium pastries. 502 of 594 Page 2 of 3 Zoning Board of Appeals  Maximum 10-15 employees per shift at one time.  No wait staff – customers order at a counter and take their food to their seats.  Will hire locally and anticipate most employees will not drive to work.  Okay with condition that employees should not park on Howard Street, but feel there is more than enough daytime parking there so don’t see the need for that condition.  Have 3 parking spaces behind the building for employee parking and deliveries.  Kitchen is larger to accommodate the wholesaling.  One truck will take deliveries out of location early in the morning to supply to the Davis St. location and to one other wholesale account, and expect more wholesale accounts in the future.  Incoming deliveries will occur 2-3 times per week during regular business hours - typically between 8-11am and via the rear. Deliveries will not come through the front.  May apply for a Sidewalk Cafe permit in the future for 3 tables.  Cosmetic facade changes will be made - light creme color wood paneling; no awnings.  Will comply with Sustainability requirements and will purchase a hybrid car for deliveries.  Garbage pickup (and recycling) will be as needed - unsure of how often at this point. Matt Rodgers, 133 Clyde Ave., stated he supports project because the neighborhood needs something to do during the day. Existing establishments have more evening hours. Parking on Howard is wide open so residents prefer the employees park on Howard rather than on neighborhood streets. Deliberations: Ms. Cullen stated the proposed restaurant is similar to the one the applicant operates downtown and will be great for Howard St. All other ZBA Members agreed. Chair Berns stated it will be great to get more daytime traffic to Howard Street. The Standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes 503 of 594 Page 3 of 3 Zoning Board of Appeals Ms. Cullen motioned to recommend approval with conditions, which was seconded by Mr. Gingold and unanimously recommended for approval. Conditions: 1. Hours of operation shall not exceed 6am – midnight. 2. Employees shall not utilize street parking. 3. Deliveries must occur via the rear. 4. Substantial compliance with the documents and testimony on record including Sustainability Plan. 504 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on September 5, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 Case Number: 17ZMJV-0074 Address or Location: 633 Howard St. Applicant: Pascal Berthoumieux, potential lessee Proposed Special Use: Type 2 Restaurant, Café Coralie, in the B3 Business District 505 of 594 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall not exceed 6am - midnight 2. Employees shall not utilize street parking 3. Deliveries must occur via the rear. 4. Substantial compliance with the documents and testimony on record including Sustainability Plan. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ ___X___ Violetta Cullen __X__ ____ _______ Lisa Dziekan _____ ____ _______ Mary McAuley _____ ____ ___X___ Kiril Mirintchev __X__ ____ 506 of 594 For City Council meeting of September 25, 2017 Item P5 Ordinance 93-O-17, Code Amendments to Design and Planning Review Board For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 93-O-17 Amendments to DAPR Ordinance Date: August 29, 2017 Recommended Action: Staff recommends adoption of Ordinance 93-O-17, amending the Design and Project Review (DAPR) portion of the City Code related to voting and advisory members and the appeals process. Livability Benefits: Equity and Empowerment: Provide for Meaningful Community Engagement Summary: In November of 2014, the City Council adopted various changes to the Site Plan and Appearance Review (SPAARC) requirements of the City Code (Title 4, Chapter 14) including renaming the process to Design and Project Review. DAPR review for any exterior changes or proposed new buildings (excluding single-family and two-family residences) remained a requirement, but the Ordinance was updated to more accurately reflect the importance of design and aesthetics review during the approval process. Some of the other changes included composition of the DAPR Committee into voting and advisory members and staff comment forms implemented to ensure projects meet all City requirements. In 2015, minor clean up revisions were made to the DAPR Ordinance to accurately reference Design and Project Review throughout the City Code in place of Site Plan and Appearance Review (Ordinance 66-O-15). Additionally, clarification was made regarding projects requiring DAPR review and voting members of the Committee. Also, in 2016 Ordinance 107-O-16 gave DAPR the authority to consider sign appeals. Proposal Since the above referenced City Code updates occurred, the City undertook restructuring of various departments and staff has identified several sections of the DAPR Ordinance which do not reflect these changes and staff needed for review of Memorandum 507 of 594 certain projects. Additionally, staff identified a section within the Ordinance which provided an unclear appeals process and needed to be revised. The proposed Ordinance clarifies the process for appeals of a DAPR Committee decision and revises the voting and advisory members to both reflect the recent restructuring and staff needed for review of various projects. Specifically, the following updates will be made: 4-14-1-1. – Design and Project Review Committee. (A) Membership. The membership of the Design and Project Review Committee is composed of two (2) groups: (1) voting members; and (2) advisory members. Voting members shall be the only class of members entitled to vote on any matter put before the Design and Project Review Committee. Advisory members shall provide the Design and Project Review Committee with insight related to their area of expertise as the Committee as a whole discusses each matter. In the case of City Staff, the named member may designate a department member to attend in his/her stead. The following are the list of members: Voting members: 1. Representative from City Manager's Office/Economic Development Division; 2. Director of Community Development; 3. Director of Public Works Agency or Representative; 4. Director of Parks, Recreation and Community Services; 5. City Engineer; 6. Representative from the Fire Department; 7. Representative from the Police Department; 8. Planning and Zoning Administrator; 9. Zoning Planner or Development Planner Zoning Office; 10. Manager of Building and Inspection Services; 11. Assistant Director of Public Works/Forestry: 12. Neighborhood and Land Use Planner: 13. Representative from the Public Works Agency, Division of Distribution\Sewer Utilities Department; 14. Civil Engineer/Stormwater Management 15. Transportation & Mobility Coordinator 16. Sustainability Coordinator 15. Historic Preservation Coordinator (limited to the following circumstances: (1) when projects affect existing or proposed historic landmarks; (2) where properties at issue are located within historic landmark districts; or (3) when projects are located within two hundred fifty (250) feet east of the east right-of- way line of Sheridan Road abutting Northwestern University). Advisory members: 1. Traffic Engineer; 2. Cultural Arts Coordinator; 3. Sustainable Programs Coordinator; 4. Historic Preservation Coordinator (when not designated a voting member in the aforementioned circumstances); 508 of 594 5. Commercial Plan Reviewer; 6. Representative from Administrative Services/ Parking Services Manager; 7. Housing and Grants Administrator; 8. Director of Parks, Recreation and Community Services; 9. Representative from the Police Department; 10. Assistant Director of Public Works/Forestry 11. Representative from the Health Department; and 12. An architect or urban designer who is employed in Evanston or is a resident of Evanston and appointed by the Mayor with the advice and consent of the City Council. Said mayoral appointment shall be for [a] term of no longer than two (2) years. (D) Quorum. A quorum shall consist of the Director of Community Development or his/her designee, one (1) other representative from the Department of Community Development, a representative from the Department of Public Works Agency, and two (2) additional voting members as listed under Section 14-4-1-1(A) and shall be required in order to conduct any official Committee business. 4-14-9. - Appeals. (A) Except for appeals related to sign variation decisions, sign administrator appeal decisions, and Unified Business Center decisions, any final design and project review decision may be appealed to the Planning and Development Committee Design and Project Review Committee for additional consideration, modification, reversal or affirmation by the Committee upon appeal by the applicant. Such appeal shall be filed with the Committee within fifteen (15) business days of the decision by the Design and Project Review Committee by the Director of Community Development, or his/her designee, and the Planning and Development Committee shall consider and decide said appeal within thirty (30) fifteen (15) business days thereafter. All other elements of the Design and Project Review Committee would remain unchanged. Attachments: Ordinance 93-O-17 509 of 594 9/1/2017 93-O-17 AN ORDINANCE Amending Various Sections of Title 4, Chapter 14, “Design and Project Review (DAPR)” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: City Code Section 4-14-1(A), “Membership,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (A) Membership. The membership of the Design and Project Review Committee is composed of two (2) groups: (1) voting members; and (2) advisory members. Voting members shall be the only class of members entitled to vote on any matter put before the Design and Project Review Committee. Advisory members shall provide the Design and Project Review Committee with insight related to their area of expertise as the Committee as a whole discusses each matter. In the case of City Staff, the named member may designate a department member to attend in his/her stead. The following are the list of members: Voting members: 1. Representative from City Manager's Office/Economic Development Division; 2. Director of Community Development; 3. Director of Public Works Agency or Representative; 4. Director of Parks, Recreation and Community Services; 5. City Engineer; 6.5. Representative from the Fire Department; 7. Representative from the Police Department; 8.6. Planning and Zoning Administrator; 9.7. Zoning Planner or Development Planner Zoning Office; 10.8. Manager of Building and Inspection Services; 11. Assistant Director of Public Works/Forestry; 12.9. Neighborhood and Land Use Planner; 13.10. Representative from the Public Works Agency, Division of Distribution\Sewer Utilities Department; 11. Civil Engineer/Stormwater Management 12. Transportation & Mobility Coordinator 510 of 594 93-O-17 ~2~ 13. Sustainability Coordinator 14. Historic Preservation Coordinator (limited to the following circumstances: (1) when projects affect existing or proposed historic landmarks; (2) where properties at issue are located with in historic landmark districts; or (3) when projects are located within two hundred fifty (250) feet east of the east right-of-way line of Sheridan Road abutting Northwestern University). Advisory members: 1. Traffic Engineer; 2. Cultural Arts Coordinator; 3. Sustainable Programs Coordinator; 4.3. Historic Preservation Coordinator (when not designated a voting member in the aforementioned circumstances); 5.4. Commercial Plan Reviewer; 6.5. Representative from Administrative Services/Parking Services Manager; 7.6. Housing and Grants Administrator; 7. Director of Parks, Recreation and Community Services; 8. Representative from the Police Department; 9. Assistant Director of Public Works/Forestry 8.10. Representative from the Health Department; and 9.11. An architect or urban designer who is employed in Evanston or is a resident of Evanston and appointed by the Mayor with the advice and consent of the City Council. Said mayoral appointment shall be for [a] term of no longer than two (2) years. SECTION 2: Section 4-14-1(D), “Quorum,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: (D) Quorum. A quorum shall consist of the Director of Community Development or his/her designee, one (1) other representative from the Department of Community Development, a representative from the Department of Public Works Agency, and two (2) additional voting members as listed under Section 14-4-1- 1(A) and shall be required in order to conduct any official Committee business. SECTION 3: Section 4-14-9, “Appeals,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 4-14-9. - APPEALS. Except for appeals related to sign variation decisions, and Unified Business Center decisions. aAny final Ddesign and Pproject Rreview decision may be appealed to the Planning and Development Design and Project Review Committee for additional consideration, modification, reversal or affirmation by the Committee of the Whole upon 511 of 594 93-O-17 ~3~ appeal by the applicant. Such appeal shall be filed with the Committee within fifteen (15) business days of the decision by the Director of Community Development, or his/her designee, and the Committee shall consider and decide said appeal within thirty (30)fifteen (15) business days thereafter. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 512 of 594 For City Council meeting of September 25, 2017 Item P6 Ordinance 92-O-17, Zoning Text Amendment – Parking Requirements in TOD For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Community Development Director Scott Mangum, Planning and Zoning Administrator Katie Knapp, Transportation and Mobility Coordinator Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 92-O-17 Zoning Ordinance Text Amendment Reduction of Parking Requirements in TOD Areas and TOD Parking Study Date: August 31, 2017 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 92-O-17, amending the Zoning Ordinance Text to reduce the parking requirements for residential uses in Transit Oriented Development (TOD) areas, based on the Evanston Transit Oriented Development Parking Study completed by Sam Schwartz Engineering and Duncan Associates. The proposal would modify the parking requirements for residential developments in TOD areas to more accurately reflect vehicle ownership rates. Specifically: Parking Requirements (per dwelling unit) Existing (In TOD and outside TOD) Proposed In TOD Areas Outside TOD Areas (no change) Single-family Dwelling 2 2 2 Single-family attached and two- family dwellings 1.5 1.5 1.5 Studio-1BD 1.25 .55 1.25 2BD 1.5 1.10 1.5 3BD 2 1.65 2 This Ordinance was introduced at the September 11, 2017 City Council meeting. Memorandum 513 of 594 Livability Benefits Reduce Environmental Impact: Reduce greenhouse gas emissions Provide People-Friendly Streets, Buildings, Parks and Neighborhoods: Promote diverse transportation modes Background In 2015, the City applied for and was awarded a grant from the Regional Transportation Authority (RTA) through its Community Planning Program in order to examine parking regulations in Metra and CTA transit-served areas. The grant award did not require any financial commitment from the City other than staff time to assist with the project. The RTA staff and its consultants (Center for Neighborhood Technologies (CNT), Sam Schwartz Engineering and Duncan Associates) were assigned to prepare a TOD Parking Study evaluating parking requirements, parking demand and parking usage in Transit Oriented Development (TOD) areas across the City as well as local and national parking regulation trends and statistics to determine if any changes to the current parking requirements need to be made in the zoning ordinance. The study (attached) analyzed current parking regulations, data from City parking garages, parking data for recent developments and a peer city comparison. It then identified short term and long term improvements to encourage transit use, track parking space use and adjust parking requirements in areas around transit stations. The Evanston TOD recommendations would be used for Zoning Ordinance amendments, evaluation of city processes related to parking and during evaluation of proposed private developments. TOD Study Findings Evanston is well-served by both CTA and Metra rail lines, with a combined total of 11 transit stations. The City has made concerted efforts in encouraging denser, more walkable development near these transit stops in recent years, pushing for increased inclusion of car-sharing spaces, bicycle parking, Divvy expansion in the City and sponsorship or contributions to Divvy program. When looking closely at parking requirements in TOD areas, the study recognized that while the current parking requirements may be well suited in more residential areas away from transit stops, they often lead to underutilized parking spaces in TOD areas. This is also evidenced by the recent development E2, located at 1881 Oak Avenue, requesting and being approved for an adjustment to their planned development which allows up to 25% of the existing parking spaces to be leased by the public. Currently, the average utilization of the parking spaces for that development, which was constructed with one space per unit, is less than 50%. Based on the local and national research, as well as statistics and analysis of parking data within Evanston’s designated TOD areas (as outlined by the Inclusionary Housing Ordinance, which range from 1/8 to 1/4 of a mile from transit stops, maps attached), the study concludes that actual parking and transportation usage in Evanston’s TOD areas mirror national trends of reduced personal car ownership and usage; however, the current parking requirements do not reflect changes in multi-modal transportation trends nor actual parking usage observed in recent residential and mixed-use developments located within those TOD areas. 514 of 594 Study Recommendations Based on the analysis of the existing regulations, parking data, and broader TOD trends in peer and larger cities, the Study includes a list of recommendations for the City to consider which are summarized below: Short term projects: ● Modify parking requirements based on the number of bedrooms in a unit, taking into account the average number of vehicles owned per bedroom (0.55 per bedroom, as proposed below). ● As an alternative to implementing parking requirements per bedroom, for simplicity the City could eliminate the reference to unit size in the Zoning Ordinance and require 1.0 space per unit for residential developments, regardless of unit size. ● Allow developers to propose further reductions on a case-by-case basis. These reductions must be supported by parking studies and market research, as well as Transportation Demand Management (TDM) strategies/programs. This can include providing car-share vehicles, bike share stations, transit passes, or other incentives. ● Require a multi-modal transportation study for all planned developments within a TOD. ● Require all planned developments that are granted a parking variance to provide vehicle ownership data to the City on an annual basis, up to five years after the occupancy permit is issued, to ensure the parking demand does not exceed the supply or negatively impact the adjacent streets. ● For planned developments over 100 units that request a parking variation, a transportation demand management plan must be provided that establishes mode split goals that align with the City’s goals and how they will be achieved. ● Encourage shared parking approaches to further reduce residential parking requirements in mixed-use developments if parking will in fact be shared. ● Consider establishing and implementing an impact fee, escrow payments, or fee- in-lieu of parking policy for incoming development reviews and proposed construction projects. Long term projects: ● Conduct a comprehensive parking study of off-street facilities, both public and private, to determine future parking needs within key TODs and availability of supply. Transportation and Parking Committee Review In August of 2016, staff brought forth the study and a proposed text amendment that would reduce the parking requirements for multifamily residential developments located within in designated TOD areas to the Transportation and Parking Committee. At that point, the original recommendation was to reduce parking requirements in TOD areas to one parking space per dwelling unit, regardless of size. During the Committee’s initial review of the TOD Parking Study and proposed amendments the Committee provided feedback which centered largely on the following items: ● Concern of reducing the parking to proposed extent of 1 space per dwelling unit. 515 of 594 ● Additional information on the number of vehicles registered at TOD developments in comparison to actual parking utilization. ● Additional information on the number of vehicles registered in Evanston compared with the number of households within Evanston. ● Possibility of an impact or escrow fee in lieu of providing required parking. ● Possibility of starting with a pilot TOD parking area to gather data on effectiveness. ● Projection of vehicle ownership in the future. In addition to the proposed revisions to vehicle parking in TOD areas, there were proposed bike parking revisions, however, no discussion on this item occurred during that August meeting. Bike parking regulations will be brought before Council at a future date to be determined. On August 30, 2017 the Transportation and Parking Committee was provided an update on the Study and the Plan Commission recommendation and affirmed the Plan Commission’s recommendation to approve a .55 parking space per bedroom parking requirement and remove the point referencing creation of a fee-in-lieu of providing parking. Proposal Overview Staff is proposing to modify the parking requirements for residential developments in TOD areas based on the number of bedrooms per unit. The current and proposed parking requirements, as well as parking incentive per the Inclusionary Housing Ordinance are outlined in the table below: Parking Requirements (per dwelling unit) Existing (In TOD and outside TOD) Proposed Existing IHO parking incentives In TOD Areas Outside TOD Areas (no change) In TOD Areas (no change) Outside TOD Areas (no change) Single-family Dwelling 2 2 2 2 2 Single-family attached and two-family dwellings 1.5 1.5 1.5 1.5 1.5 Multiple-family dwellings Studio-1BD 1.25 .55 1.25 0.5 0.75 2BD 1.5 1.10 1.5 1 1.25 3BD 2 1.65 2 1.25 1.5 Staff believes the proposed revised TOD parking requirements are consistent with the City’s goal to be a community that offers safe affordable and easily accessible alternatives to the automobile, promoting public transportation ridership as an alternative to automobile use and aiding in the promotion of higher-density residential and mixed-use development in close proximity to transit stops. The proposed text 516 of 594 amendment also follows a current trend towards lower parking space usage in recent developments. Legislative History July 12, 2017 –Plan Commission voted to recommend approval of the proposed text amendment to reduce parking requirements to 0.55 spaces per bedroom but remove the point referring to creating a fee-in-lieu of parking from the Commission’s recommendation. Attachments Proposed Ordinance 92-O-17 TOD Parking Study Link to TOD Area maps from Inclusionary Housing Ordinance (IHO) Approved Minutes from the July 12, 2017 Plan Commission 517 of 594 9/1/2017 92-O-17 AN ORDINANCE Amending Table 16-B, “Schedule of Minimum Off Street Parking Requirements,” of Title 6, Chapter 16 of the Evanston City Code NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: “Multiple-family dwellings” in Table 16-B, “Schedule of Minimum Off Street Parking Requirements,” of Title 6, Chapter 16 of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: Multiple-family dwellings Multiple-family dwellings shall be provided according to the following schedule: Dwelling unit with 1 or fewer bedrooms: 1 ¼ spaces for each dwelling unit or .55 spaces for each dwelling if within a designated Transit Oriented Development area. Dwelling unit with 2 bedrooms: 1 1/2 spaces for each dwelling unit or 1.10 spaces for each dwelling if within a designated Transit Oriented Development area. Dwelling unit with 3 or more bedrooms: 2 spaces for each dwelling unit or 1.65 spaces for each dwelling if within a designated Transit Oriented Development area. Multiple-family dwellings which fall under Inclusionary Housing Ordinance requirements shall meet parking standards as specified in the corresponding zoning 518 of 594 93-O-17 ~2~ district’s Inclusionary Housing Bonus section. For purposes of this use, any room other than a kitchen, living room, dining room, living-dining room, laundry room, bathroom, or lavatory shall be deemed a bedroom SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 519 of 594 93-O-17 ~3~ Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 520 of 594 Transit-Oriented Parking Regulation Updates City of Evanston, IL Recommendations Report July 2017 521 of 594 TOD Parking Regulations Update Evanston, IL Page i Contents Introduction 1 What is Transit-Oriented Development and how does parking fit in? 1 Parking in Evanston TODs 4 Evanston Zoning Ordinance Requirements 5 Existing Public Parking Facilities in Evanston 5 ACS Car Ownership Changes 6 TOD Planned Development Parking Demand 6 Recently Approved Parking Development Allowances for Planned Developments 8 Vehicle Ownership 8 Peer & Large City Comparison 10 Findings 10 Recommendations 11 Appendix A1 Palo Alto, CA A1 Cambridge, MA A2 Boulder, CO A2 Pasadena, CA A2 Berkeley, CA A2 Minneapolis, MN A3 Portland, OR A3 Arlington, VA A3 Map 1: Evanston Transit Stations and TOD Areas A4 Map 2: Evanston Population by Census Tract A5 Map 3: Evanston Zoning A6 Map 4: South Evanston TOD Area A7 Map 5: Central Evanston TOD Area A8 Map 6: North Evanston TOD Area A9 522 of 594 TOD Parking Regulations Update Evanston, IL Page 1 Introduction The City of Evanston has put forth a concentrated effort toward decreasing the community’s reliance on the automobile through increasing the density of the city within a short walk to transit. Evanston has excellent access to transit with ten transit stations along the CTA Purple line, the Metra Union Pacific- North line and a connection to the CTA Red and Yellow lines. The community’s planning efforts have paid off with significantly lower automobile ownership than its surrounding suburban counterparts and increasing development and commercial activity around transit stations. But while the driving and parking characteristics of the community have evolved and continue to change, especially in areas adjacent to transit, Evanston’s residential parking requirements do not reflect the influence of transit, lower vehicle ownership and actual parking demands by residents. Through zoning updates, the City hopes to encourage increased multi-modal travel by residents, businesses and visitors within Transit-Oriented Development (TOD) areas – areas with mixed-use development in proximity of a transit station. The City also hopes to balance parking supply with demand and eliminate unnecessary parking requirements in these TOD areas. To study this particular issue, Evanston was awarded funding from the Regional Transportation Authority (RTA) through its 2015 Community Planning Program which, among other goals, aims to support zoning updates that encourage transit-friendly development. The intent of the funding was to support an examination of the City’s parking regulations to determine the appropriate amount of off -street parking required in its TOD areas. As such, the purpose of this study is to provide the City with research and parking data to help determine adjustments needed to the Zoning Ordinance that better reflect actual private, off-street parking needs in TOD areas. The following report summarizes our parking analysis and provides recommendations to implement TOD area parking requirements. What is Transit-Oriented Development and how does parking fit in? Transit-oriented development, commonly referred to as TOD, is typically defined as compact, higher- density, mixed-use development in proximity of a transit station. Within a TOD, a resident has the ability to walk, bike or take transit to work, and meet a combination of convenience and lifestyle needs within a short walk of home. When communities add TOD, they become less reliant on automobiles and the benefits accrue at multiple levels. For example, TOD: ● Can lower the cost of living by helping households live with fewer cars . TOD provides the opportunity for households to own fewer cars, drive them less, and generate savings on transportation that can be spent at local businesses or on other needs. Across Evanston, the typical household owns 1.36 cars. According to the Center for Neighborhood Technology (CNT), the cost of owning and driving those cars means that the household cost of transportation is $10,070 per year.1 But in downtown Evanston, a typical household owns 1.15 cars and the cost of transportation is $8,860 per year, or 12% less. 1 Center for Neighborhood Technology, Housing + Transportation Affordability Index, 2016. http://htaindex.cnt.org/map/. 523 of 594 TOD Parking Regulations Update Evanston, IL Page 2 ● Can connect households with jobs. When commuters can easily access a rail station from their home, it greatly expands the number of jobs they can reach within a 60-minute commute. For example, households in downtown Evanston can reach 1.3 million jobs, or 30% of the regional total, within a 60-minute transit ride, in addition to 9,534 jobs at Northwestern University.2 ● Can reduce vehicle miles traveled and greenhouse gases. When households can live close to transit, they can drive less, reduce traffic congestion, and can produce fewer greenhouse gases (GHGs) from their transportation behavior. According to the Center for Neighborhood Technology (CNT), in downtown Evanston, the typical household drives 14,436 miles per year and generates 4.49 metric tons of GHGs per year, compared to 15,900 and 6.06 metric tons citywide.3 ● Can increase property values. TODs increase tax revenues near transit stations by promoting high intensity development in areas of significant transit investment. For example, a three-story development in a downtown can generate up to 100 times more property tax revenue per acre than a single family home on an equivalently sized parcel.4 ● Can increase and stabilize property values. In addition to the increased tax increment that TOD may generate, it can also preserve home values during market fluctuations. During the real estate downturn between 2006 and 2011, CNT has found that while the average sales price for residential properties in the Chicago region declined by nearly a third during this period, residential properties near transit were most resilient to the recession. The average sales price for a property within a ½-mile of all Metra and CTA rail stations outperformed the regional average by 29.7%.5 ● Can Attract more development to the downtown core. When parking requirements are decreased, developers are no longer required to purchase additional land to construct unnecessary parking assets. This increases the amount of services that are able to locate in a centralized area, encourages cross-shopping since patrons are more likely to stop in other stores while completing their errands, and promotes sustainable development in the downtown core area. ● Is aligned with the region’s mobility goals. Data provided by the Chicago Metropolitan Agency for Planning (CMAP) indicates that while single occupancy vehicle (SOV) trips still represent the majority of work trip taken in the region, SOV mode share in the region has not increased since 20006, which can be seen in Figure 1. 2 CNT, AllTransit, http://alltransit.cnt.org/. 3 CNT, H+T Index, 2016. 4 Chicago Metropolitan Agency for Planning, Fiscal and Economic Impact Analysis of Local Development Decisions. January 2014. 5 CNT, The New Real Estate Mantra: Location Near Public Transportation. March 21, 2013 6 Chicago Metropolitan Agency for Planning (CMAP), ONTO 2050 Snapshot: Travel Trends: Understanding how out regions moves. http://www.cmap.illinois.gov/documents/10180/475314/FY17-0012%20Travel%20Trends%20Snapshot/340ac516- 6fc7-4f0e-964e-40d84161c034 524 of 594 TOD Parking Regulations Update Evanston, IL Page 3 Figure 1 Historic Mode Split One of the main goals included in CMAP’s regional plan (GOTO 2040) is to make an effort to reduce the number of SOV trips and increase the volume of transit ridership to reduce congestion, discourage sprawl, increase land conservation, and centralize planning efforts. Currently, weekday ridership on the region’s transit system is about two million, or approximately 9 percent of the total trips taken each weekday. CMAP’s goal is to increase transit ridership’s share to 13.5 percent of trips made each weekday — or approximately four million trips by 2040. In order to increase transit ridership, it is essential to increase the volume of housing that is transit accessible by creating and leveraging TOD developments within the region. Today, approximately 68% of residents can walk to transit stations from their home, while 76% of residents can walk to transit from their place of work. CMAP’s GOTO 2040 plan establishes a goal of increasing those “walk -to” rates to 75% and 80%, respectively.7 These benefits accrue as a community becomes less dependent on automobiles. Municipalities maximize these gains when they prioritize allocating space towards housing units, retail and office space, rather than parking stalls to store automobiles. All too often, however, minimum parking requirements require new development to add parking that is not needed. When that parking sits underutilized, it generates opportunity costs that can set communities back in maximizing TOD. Excessive parking requirements can: ● Make market rate housing more expensive. In the Chicago region, the cost to construct a parking space can vary between $4,200 in a surface lot and $37,300 in an indoor, underground parking garage.8 Developers pass on the costs to renters and owners and a stall can increase the asking price of a unit by as much as 12.5%. 7 Chicago Metropolitan Agency for Planning (CMAP), GOTO 2040 Comprehensive Plan: Increase Commitment to public transit. http://www.cmap.illinois.gov/documents/10180/17842/GO-TO-2040-short-plan_10-7-2010_FINAL.pdf/2840498d-96fa-43fa-9784- 9c8f364b4547 8 Donald Shoup, High Cost of Minimum Parking Requirements – numbers have been inflation adjusted for the Chicago market, 2012-5 –(Original Source: Rider Levett Bucknall, Quarterly Construction Cost Report, Third Quarter (2012) 525 of 594 TOD Parking Regulations Update Evanston, IL Page 4 ● Reduce the number of affordable housing units . In a subsidized housing development, every dollar spent building parking spaces is a dollar not spent providing housing for people. In one case study, to provide housing without parking at an $80,000 purchase price, aimed at a family earning $30,000, a non-profit developer would need a $4,000 subsidy.9 But requiring two parking spaces would increase the funding gap in this case study project to $26,251. Keeping the cost of construction constant, those limited subsidy dollars could fund 6.5 times as many units if allocated entirely towards housing, rather than towards parking. ● Reduce the amount of space for non-parking uses. Between the stall itself, the turning radius, and lanes and ramps, each parking spot requires about 350 square feet.10 Within a ten unit building, 20 parking spaces would require 7,000 square feet of space. That space could be reallocated towards five new units at 1,000 square feet apiece, twenty bicycle spaces at 12.5 square feet apiece, up to 10 more ADA spaces, and three parking spaces dedicated to shared vehicles, with 700 square feet to spare. ● Encourage people to own more cars and drive more. When parking is provided, residents are more likely to use an automobile than to consider taking healthy, active modes of transportation. Vehicle trip generation rates increase when the supply of parking spaces increases.11 Residents of neighborhoods with standard parking minimums are 28% more likely to drive to work than in similar neighborhoods without them.12 ● Disproportionately burden the poor, old, young, and disabled, who subsidize transportation for the relatively more affluent. Parking minimums typically require that a development provide the same number of spaces for every unit, even when the tenant might be less likely to own a car. Tenants that do not own cars but pay for parking bundled within their rent effectively help subsidize parking for those who do use it. Parking in Evanston TODs Evanston has eight TOD areas defined by its Inclusionary Housing Ordinance that are generally described as the area within 1/8 of a mile from a transit rail station plus all property within ¼ of a mile of the station along the main commercial corridors. The TOD areas, shown contiguous in Map 1, consist of: ● Central-Evanston (CTA Purple) ● Central Street (UP-N) ● Noyes-Foster (CTA Purple) ● Davis Street (CTA Purple, UP-N) ● Dempster Street (CTA Purple) ● Main Street (CTA Purple, UP-N) ● South Boulevard (Purple) 9 Todd Litman, Victoria Transport Policy Institute. “Parking Requirements on Housing Affordability”. June 11, 2014. 10 US Environmental Protection Agency (USEPA). Parking Spaces / Community Places: Finding the Balance Between Smart Growth Solutions. January 2006. 11 Robert Cervero and G.B. Arrington, “Vehicle Trip Reduction Impacts of Transit-Oriented Housing”. Journal of Public Transportation, Vol 11, No 3, 2008. 12 Todd Litman and Rowan Steele, Victoria Transport Policy Institute. “Land Use Impacts on Transport: How Land Use Fa ctors Affect Travel Behavior”, 27 January 2015. 526 of 594 TOD Parking Regulations Update Evanston, IL Page 5 ● Howard Street (CTA Purple, Red, Yellow) Map 2 shows Evanston population by census tract. This section discusses the details of Evanston’s Zoning Ordinance with regard to current residential parking requirements, notes recently approved Planned Development parking development allowances and compares the actual parking demand in TOD areas. It also discusses the availability of public parking and the role of TOD in Evanston’s decreasing vehicle ownership rates. Evanston Zoning Ordinance Requirements There is currently one parking requirement for all new residential projects in Evanston, including ones close to transit, as specified in City’s Zoning Ordinance. As stated in 6 -16-2 of the City Code, “each principal building or use shall provide the minimum number of off-street parking spaces as identified in Table 16-B”. Required off-street parking facilities shall be used solely for the users of the building. The parking requirements listed in Table 16-B for typical residential developments in Evanston are as follows: ● Single-family detached dwellings: 2.00 parking spaces per unit ● Single-family attached dwellings: 1.50 parking spaces per unit ● Multi-family attached dwellings (1 bedroom): 1.25 parking spaces per unit ● Multi-family attached dwellings (2 bedrooms): 1.50 parking spaces per unit ● Multi-family attached dwellings (3 or more bedrooms): 2.00 parking spaces per unit The City allows for required parking to be provided off-site, either in a lot owned privately and located less than 1,000 feet from the property (when ten or more spaces are required), or leased from the City in a public facility located not more than 1,000 feet from the property and not located in a more restrictive zoning district (if not R1 through R4). There are no residential parking requirement exemptions in the City’s Zoning Ordinance, but they can be requested by variance, or as a development allowance for Planned Development projects. Shared parking is allowed for certain nonresidential uses and a general 20% parking reduction for nonresidential uses is allowed in the Downtown districts. Furthermore, the first 2,000 square feet for nonresidential uses in business districts, and the first 3,000 square feet for nonresidential in the Downtown districts are exempt from the parking requirements. Map 3 shows the TOD areas overlaid on the City’s land use map. Existing Public Parking Facilities in Evanston As previously mentioned, the City allows part or all of the required parking spaces to be leased from the City to serve the subject property as long as the spaces are located within 1,000 feet of the property and the development is not in R1 through R4. There are over 30 public surface lots in the community, including City, CTA and privately owned public lots. Public surface parking consists of approximately 1,975 free, metered and permit parking spaces. Three public parking garages are located in the Davis Street TOD area containing a total of 3,583 parking spaces. Public surface lots and garages are shown in three separate maps numbered Map 4, 5, and 6 corresponding to the North, Central and South portions of Evanston. 527 of 594 TOD Parking Regulations Update Evanston, IL Page 6 Occupancy counts provided by the City at all three garages in 2014 show these garages to be approximately 59% occupied overall at peak times on weekdays and 43% occupied on weekends. The demand of the public parking garages is shown in Table 1. Table 1 Public Parking Garages: Supply and Utilization Public Parking Garage Capacity (spaces) Weekday Utilization Weekend Utilization Maximum Peak Average Peak (2:00pm) Maximum Peak Average Peak (2:00pm) 1800 Maple St. Self Park 1,400 1,020 (73%) 815 (58%) 763 (55%) 533 (38%) Church St. Self Park 600 527 (89%) 312 (52%) 282 (47%) 185 (31%) Sherman Plaza Self Park 1,347 990 (73%) 863 (64%) 892 (66%) 750 (56%) Total 3,347 2,537 (76%) 1,990 (59%) 1,937 (58%) 1,468 (44%) ACS Car Ownership Changes According to the 2014 American Community Survey, vehicle ownership rates in Evanston is approximately 1.36 vehicles per household (Cook County, including the City of Chicago, has an ownership rate of 1.42 vehicles per household). However, these ownership rates are much less in areas around transit. ● Vehicle ownership rates of census tracts that include all TOD areas in the City are 9% lower than Evanston’s already-low car ownership rate. ● In the area around the Davis Street TOD, car ownership is 15-16% lower than the City overall. ● Over the five years prior to 2014, car ownership, as measured by the average number of vehicles available per household, has declined almost 10% throughout the City. ● Car ownership in tracts that contain a TOD is less than 12% than it was five years ago, and 4% less than one year ago. These numbers clearly demonstrate the downward trend of car ownership in Evanston’s TOD areas. TOD Planned Development Parking Demand In a traffic study completed for the development at 1620 Central Street by Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA), parking utilization counts were provided at four TOD developments in Downtown Evanston. The locations of these developments and a summary of the parking data is shown in Table 2. Peak parking demand at the four locations ranged from 0.9 vehicles per unit to 1.05 vehicles per unit, with an average peak demand of 0.94 vehicles per unit. 528 of 594 TOD Parking Regulations Update Evanston, IL Page 7 Table 2 Actual TOD Parking Characteristics Summary of Parking Survey Results (by KLOA, Inc.) Development Location Closest Transit Station Proximit y to Transit Station 1 BR 2 BR 3 BR+ Total Unit s Average Unit Size Parking Supply (spaces per du) Peak Parking Demand (spaces per du) Optima Towers 1580 Sherman Ave CTA - Davis Metra - Evanston (Davis Street) 0.2 miles 18 69 18 105 2.00 1.37 0.9 Optima Views 1720 Maple Ave CTA - Davis Metra - Evanston (Davis Street) 0.2 miles 62 99 46 207 1.92 1.16 0.9 Optima Horizons 800 Elgin Road CTA - Davis 0.3 miles 82 138 26 246 1.77 1.49 1.05 The Reserve 1930 Ridge Ave CTA - Foster 0.2 miles 108 77 8 193 1.48 1.13 0.91 Average 0.94 529 of 594 TOD Parking Regulations Update Evanston, IL Page 8 Recently Approved Parking Development Allowances for Planned Developments It is the purview of City Council to approve development allowances regarding parking requirements. The Plan Commission makes recommendations to City Council on parking for Planned Developments. Given the decreasing ownership rates and the resulting decrease in parking demand, the City has recently approved several developments near transit with reduced parking requirements. Each of these variations is described below and also shown on Maps 4, 5, and 6. ● 835 Chicago Ave – 1.09 spaces per dwelling unit (Main Street (CTA Purple, UP-N)) ● 1571 Maple – 1.13 spaces per dwelling unit, all but 12 of which are provided within the 1800 Maple St Self Park facility. Two on-site car-share spaces are designated. (Davis Street (CTA Purple, UP-N)) ● 1620 Central Street – 1.15 spaces per dwelling unit (Central-Evanston (CTA Purple), Central Street (UP-N)) ● 1700 Central Street – 1.0 space per dwelling unit. One car-share space is designated. (Central- Evanston (CTA Purple), Central Street (UP-N)) ● 824-828 Noyes Street - 0.8 spaces per dwelling unit. (Noyes-Foster (CTA Purple)) ● 831 Emerson Street - 0.7 spaces per dwelling unit. Two car-share spaces are designated. (Noyes-Foster (CTA Purple)) Vehicle Ownership At the request of the City, vehicle ownership rates in applicable TOD buildings were analyzed. Specific addresses for applicable residential and mixed-use buildings were determined with staff, and registered vehicle counts by address were obtained from the Secretary of State. Table 3 shows a breakdown of each building unit count based on number of bedrooms and the associated registered vehicle count. An average vehicle ownership rate among the data set was determined to be .94 vehicles per unit, as opposed to the 1.15 vehicle ownership rate that exists outside of the TOD area. 530 of 594 TOD Parking Regulations Update Evanston, IL Page 9 Table 3 Summary of Vehicle Ownership Development Location Closest Transit Station Miles to Station # of spaces 1 BR 2 BR 3 BR + Total Units Vehicles per du1 Vehicle per br1 Parking Supply per du1 Parking supply per br 1717 Ridge 1717 Ridge Avenue CTA - Davis Metra - Evanston (Davis Street) 0.2 mi 194 119 42 14 176 .68 .49 1.10 0.79 AMLI 705-749 Chicago Ave CTA - Main Metra - Evanston (Main Street) 0.2 mi 309 110 104 -- 214 .80 .54 1.44 0.97 Central Station 1720 Central Street Metra – Evanston (Central Street) 0.1 mi 81 45 27 6 78 .94 .62 1.04 0.69 Optima Towers 1580 Sherman Ave CTA - Davis Metra - Evanston (Davis Street) 0.2 mi 144 18 69 18 105 1.33 .67 1.37 0.69 Optima Views 1720 Maple Ave CTA - Davis Metra - Evanston (Davis Street) 0.2 mi 240 62 99 46 207 1.17 .61 1.16 0.6 Optima Horizons 800 Elgin Road CTA - Davis 0.3 mi 367 82 138 26 246 1.07 .60 1.49 0.84 The Reserve 1930 Ridge Ave CTA - Foster 0.2 mi 220 108 77 8 194 .89 .60 1.13 0.77 1640 Maple 1640 Maple Avenue CTA - Davis Metra - Evanston (Davis Street) 0.1 mi 145 29 71 3 103 1.17 .67 1.41 0.81 1572 Maple 1572 Maple Avenue CTA - Davis Metra - Evanston (Davis Street) 0.1 mi 48 8 8 12 28 1.29 .60 1.71 0.8 Sherman Plaza Condominiums 807 Davis Street CTA - Davis Metra - Evanston (Davis Street) 0.2 mi 304 72 154 27 253 1.35 .74 1.20 0.66 831 Emerson* 831 Emerson CTA - Foster 0.2 mi 175 111 93 38 242 .72 .43 1.38 0.43 E2* 1881 Oak St CTA - Foster 0.3 mi 353 246 81 26 353 1.00 .34 1.00 0.73 824 Noyes* 824 Noyes CTA - Noyes 0.1 mi 35 23 12 9 44 .80 .47 .80 0.47 1571 Maple* 1571 Maple CTA - Davis Metra - Evanston (Davis Street) 0.2 mi 113 57 38 6 101 1.12 .75 1.12 0.75 1620 Central* 1620 Central Street Metra – Central Street 0.2 mi 54 11 28 8 47 1.15 .59 1.15 0.59 Chicago & Main* 835 Chicago CTA - Main Metra - Evanston (Main Street) 0.1 mi 127 63 42 7 112 1.13 .76 1.13 0.76 Average .94 .57 1.19 .69 1Source: Illinois Secretary of State, 2015 data set. *Approved or recently constructed developments with no official number of registered vehicles. **E2 Development 94% occupied with peak parking utilization rates ranging from 36% to 46% during a timeframe surveyed by KLOA 531 of 594 TOD Parking Regulations Update Evanston, IL Page 10 Peer & Large City Comparison A number of cities across the United States are making adjustments to their parking requirements to reflect the changes in parking demand around transit stations. As part of this study, the project team conducted a review of the requirements in several peer cities across the country, as well as a few larger cities with applicable TOD parking ordinances (see Appendix). Table 4 Comparison of Multi-Family Residential Parking Requirements in Peer and Large Cities Standard Residential TOD Min (low) Min (high) Guest Min (low) Min (high) Guest Notes Evanston, IL 1.25 2.0 - n/a n/a - Allows for parking to be provided off-site/leased in public facility Peer City Chicago, IL 1.0 2.0 - 0 1.0 - Palo Alto, CA 1.25 2.0 1 + 1 sp per 10 DU .875 1.4 0.7 + .7 sp per 10 DU Represents the maximum 30% reduction allowed for housing near transit & TDM/parking alternates Cambridge, MA 1.0 1.0 - n/a n/a - Can reduce further with parking study Boulder, CO 1.0 2.0 - 0 0 - 1 space per DU maximum Pasadena, CA 1.0 2.0 1 sp per 10 DU over the first 10 DU 1.0 1.5 10% for every 10 DU 1.75 spaces per DU maximum (over 650 sf); mins may be reduced further with a parking study Berkeley, CA 1.0 1.0 - 0 0 - Represent car-free overlay Portland, OR 0 1.0 - 0 .33 - Bike parking may replace 25% Minneapolis, MN .5 1.7 1 sp per 50 DU 0 .85 0 Relates to proximity of transit station and high or moderate frequency service Findings The existing parking and transportation characteristics in Evanston’s Transit Oriented Development areas mirror those expected of land use with close proximity to transit access and, in many cases, an easy walk to a mix of uses like commercial and office. Residents own fewer cars and drive less13. Providing off- street parking for residential uses within these TODS, as well as all areas of the City, is a requirement in Evanston, as it is with almost all American cities. But while parking characteristics within these TOD 13 Todd Litman, Victoria Transport Policy Institute. “Evaluating Public Transportation Health Benefits”, 2010. 532 of 594 TOD Parking Regulations Update Evanston, IL Page 11 areas are very different than the City overall, these existing parking requirements for new residential developments do not consider such differences within the Ordinance. Based on surveys completed in four TOD developments in Evanston, the average peak parking demand is 0.94 vehicles per unit, with a range between 0.90 and 1.05 vehicles per unit. However, the supply of these developments averaged to be 1.29, ranging between 1.16 and 1.49. Similarly, according to data provided by the Illinois Secretary of State, vehicle ownership at ten Evanston TOD developments averages 1.07 vehicles per unit while the supply per unit averages 1.31. This demonstrates that the existing ordinance, which requires between 1.25 to 2.0 spaces for every unit, overstates the actual parking demand of these developments. When the supply of parking is overbuilt in this manner, it induces the demand for parking for these developments as residents are less likely to pursue alternative transportation modes if they are offered a parking space free of charge or at a discounted rate. To better reflect the demand, the City has approved reduced parking at development near transit as a result of the decreasing vehicle ownership rates and associated decrease in parking demand, with recently approved development allowances ranging from 0.72 to 1.15 spaces per dwelling unit. However, this reduction is now required to be completed through a planned development or variance process that takes time and uncertainty to complete. This lengthy process can be a significant deterrent to new development. The Peer City comparison demonstrates that cities are taking different approaches towards residential parking requirements for TOD. For smaller units (1 bedroom or less), the range is zero to 1.125 spaces per dwelling unit, and for larger units (2+ bedrooms) the range is zero to 1.5 spaces per dwelling unit. Evanston’s requirements, in comparison, are higher than all peer cities reviewed. Among the larger city comparisons, TOD parking minimums ranged from 0 to 0.85 spaces per dwelling unit. The conclusion is that cities are making changes to their ordinances to reflect the reduced demand of vehicles of TODs. Recommendations Based on the findings of this study, the City of Evanston’s park ing requirements overstate the amount of parking that new residential developments near transit must build. The City of Evanston should create separate parking requirements for new developments located within TOD areas as defined by the Inclusionary Housing Ordinance. As such, the following recommendations are offered: ● Adopt lower parking requirements based on the number of bedrooms in a unit. The average number of vehicles owned per bedroom was recorded at 0.56, which was used to guide the recommendations presented in Table 5. Table 5 Existing and proposed parking requirements for Multi-Family Units in TOD zone, per bedroom Multi-family attached units # of bedrooms Existing Proposed Studio/1 BR 1.25 0.55 2 BR 1.50 1.10 3 BR 2.00 1.65 533 of 594 TOD Parking Regulations Update Evanston, IL Page 12 Specifying parking requirements by bedroom count rather than using a flat-rate per dwelling unit is more administratively complex, but is likely to more accurately reflect vehicle ownership rates. Renters or owners who live in a studio or one-bedroom apartment are more likely to be individuals who can satisfy their daily commute and activities via public transit or shared mobility services. Renters or owners of a two or three-bedroom unit, on the other hand, are more likely to be families or larger households who may not be able to complete all of their trips without owning or sharing a vehicle. The bedroom-based approach may also have the collateral benefit of making smaller units more affordable, thereby helping satisfy another city goal. ● As an alternative to implementing parking requirements per bedroom, for simplicity the City could eliminate the reference to unit size in the Zoning Ordinance and require 1.0 space per unit for residential developments, regardless of unit size. While the average number of vehicles owned per unit was recorded at 1.11, actual demand surveys show a peak of 0.94 vehicles per unit. Furthermore, the proposed requirement of 1.0 will encourage even lower vehicle ownership, and continue to allow for a more walkable, transit-oriented environment. It should also be noted that the City is already allowing for a 1.0 space per unit supply through recently approved Planned Developments. Allow developers to propose further reductions on a case by case basis. These reductions must be supported by parking studies and market research, as well as Transportation Demand Management (TDM) strategies/programs that the developer must demonstrate will reduce automobile ownership. These can include providing car-share vehicles, bike share stations, transit passes, or other incentives to reduce the need for vehicles and should be monitored through reports submitted on a regular basis (between one and five years). It is recommended that the character and standards of these TDM strategies be guided by the TDM zoning ordinance in Cambridge Massachusetts. ● Require a multi-modal transportation study for all planned developments within a TOD. This study can include, but is not limited to examining the transit, bus, driving, parking, ridesharing, carsharing, pedestrian, and bicycle network. ● Require all developments that are granted a variance or development allowance to provide vehicle ownership data to the City on an annual basis, up to five years after the occupancy permit is issued, to ensure the parking demand does not exceed the supply or negatively impact the adjacent streets. ● For planned developments over 100 units that request a parking reduction, a transportation demand management plan must be provided that establishes mode split goals that align with the City’s goals and how they will be achieved. This should be included with the traditional traffic and parking study that new developments are required to complete. ● Encourage shared parking approaches to further reduce residential requirements in mixed-use developments if parking will in fact be shared. ● Consider establishing and implementing an impact fee, escrow payments, or fee-in-lieu of parking policy for incoming development reviews and proposed construction projects. This should begin with a pilot area in order to measure the impacts created from reducing the parking requirement, followed by a period of analysis to decipher best practices for implementation. ● In addition to the changes to the parking requirements, the City should conduct a comprehensiv e parking study of off-street facilities, both public and private, to determine future parking needs within key TODs and availability of supply to accommodate. 534 of 594 TOD Parking Regulations Update Evanston, IL Page A1 Appendix Cities used to compare parking and review parking requirements shown in Table 4 in the report include: ● Chicago, IL ● Palo Alto, CA ● Cambridge, MA ● Boulder, CO ● Pasadena, CA ● Berkeley, CA ● Minneapolis, MN ● Portland, OR ● Arlington, VA Chicago, IL Population: 2.7 million Overview: Evanston’s neighbor to the south. Transit: The Chicago Transit Authority operates the nation’s second largest public transportation system with eight rapid train routes including the three that service Evanston. Metra operates 11 commuter rail lines through Chicago, including the Union Pacific North that serves Evanston. Parking Regulation: In September 2015, the City approved a TOD ordinance that allows a 100% reduction of parking requirements in B (Business districts intended to accommodate retail, service and commercial uses), C (Commercial districts intended to accommodate retail, service and commercial uses), and D (Downtown) districts if there are enough other transportation options provided in the area. TOD is defined as an area within ¼-mile of a CTA or Metra rail station and within ½-mile of a CTA or Metra rail station and on Pedestrian or Pedestrian Retail Street. Palo Alto, CA Population: 67,000 Overview: A higher income community in Northern California, home to Stanford University and many tech businesses. Transit: Train service is available via Caltrain commuter rail with two regular stops and one special event stop at Stanford. Parking Regulation: Their zoning ordinance allows for a reduction of 20% of the total spaces required by ordinance for residential uses located within a designated Pedestrian/Transit Oriented area or in close proximity to other “public transportation facilities serving a significant portion of residents, when such reduction will be commensurate with the reduced park ing demand created by the housing facility.” If the development has a Transportation Demand Management (TDM) plan, additional parking reductions can be applied to land uses based on type of land use and TDM, but maximum parking reduction is 30% for market rate housing, 40% for affordable housing and 50% for housing for the elderly. 535 of 594 TOD Parking Regulations Update Evanston, IL Page A2 Cambridge, MA Population: 110,000 Overview: A city with many neighborhood centers that borders Boston and is home to a number of universities including Harvard University and the Massachusetts Institute of Technology. Transit: One rapid transit line with five stations extends through Cambridge, as well as a connection to an additional rapid transit line and commuter rail service to Boston. Parking Regulations: Cambridge zoning regulations do not offer any specific discounts for proximity to transit, though it permits developments to reduce the amount of parking based on proximity to transit through a parking study determining demand. Implementation of a TDM plan is required as part of the approval process. Boulder, CO Population: 105,000 Overview: A city often top ranked for well-being and quality of life and home to the main campus of University of Colorado. Transit: Boulder has an extensive bus system that services nearby cities and the Denver airport. Regulation: Boulder has no parking minimums for land uses MU-4 (Mixed Use 4) and RH-7 (Residential – High 7), which are both intended as high density residential uses close to transit with a pedestrian oriented pattern. A parking maximum is instead in place for 1.0 space per dwelling unit. City code also has special trip generation requirements for these land uses. Pasadena, CA Population: 140,000 Overview: A city in Los Angeles County, home to many scientific and cultural institutions including Caltech, and has been recently at the forefront of the parking discussion. Transit: Rapid transit in Pasadena is provided via six stations along the LA Metro Gold Line, which originates in LA and extends several communities beyond Pasadena. Parking Regulation: Pasadena has parking requirements for developments within ¼-mile of a rapid transit station or within their Central Transit-Oriented Area. Requirements are minimum of 1.0 space and maximum of 1.25 space for units less than 650 sf and minimum of 1.5 spaces and maximum of 1.75 spaces per unit over 650 sf. Parking requirements may be further reduced with a parking demand study. On-street permits are not allowed for people that live in these developments. Berkeley, CA Population: 120,000 Overview: A city in the San Francisco Bay Area with many distinct neighborhoods, the densest of which surrounds the University of California Berkeley. Transit: Berkeley is served by three rapid transit stations with connecting service throughout the Bay Area, and one regular stop on Amtrak commuter rail service between Auburn and San Jose. Parking Regulation: City parking regulations do not specifically contain requirements related to proximity to transit. New residential development within a designated area (Car-Free Overlay) south of the UC Berkeley campus are not required to provide any off-street parking, and existing parking within this area may be reduced subject to approval of a Use Permit. Occupants of residential properties within this car-free overlay may not receive residential parking permits. The Zoning Officer or Board may approve parking waivers or modifications for other residential development in the R-S (Residential Southside) zone based on a determination that additional or new on-site parking would be detrimental. 536 of 594 TOD Parking Regulations Update Evanston, IL Page A3 Minneapolis, MN Population: 407,000 Overview: Minneapolis, along with its Twin City Saint Paul, makes up the second-largest economic center in the Midwest, behind Chicago. Transit: Minneapolis has two light rail lines, one commuter rail line and over 100 bus routes that carry over 85 percent of the system’s daily passengers. Parking Regulation: Minneapolis distinguishes between high and moderate frequency transit service: moderate frequency is defined as 15-30 minute midday service, while high frequency is defined as midday service every 15 minutes or less. The City has ordinance that allows for the elimination of off- street parking requirements for multi-family residential buildings located within 350 feet of a high- frequency bus route or rail station. Depending on the size of the building, a 50 to 100 percent reduction is allowed within a TOD area ¼-mile around a high frequency bus route or ½ mile from a rail station. The City has ordinance that allows for a 10 percent reduction of off-street parking requirements for multi-family residential buildings located within 350 feet of a moderate-frequency bus route or rail station. Portland, OR Population: 620,000 Overview: Portland is known to be one of the most environmentally conscious cities in the country with high walkability, bicycle connections and well-planned transit-oriented development. Transit: Portland’s transit system is extensive, consisting of five light rail lines, two streetcar lines, 80 bus routes and commuter rail. Parking Regulation: The City of Portland sets parking maximums based on intensity of development and proximity to transit service. Areas where high intensity development is present/anticipated or areas well served by transit have lower maximums than areas with lower development density or where transit is less frequent. Specifically, the city planning and zoning code calls for the lowest maximums in areas that are within a ¼-mile walk from a frequently served bus stop or within a ½-mile walk from a frequently served rail station. Arlington, VA Population: 230,000 Overview: Arlington County is located within the Washington metropolitan area. It is headquarters to many departments and agencies of the federal government, as well as home to many national memorials. Transit: Arlington is accessible to the nation’s capital through a rapid transit system called Metrorail which is administered and operated by the Washington Metropolitan Area Transit Authority (WMATA). Additionally, the Arlington Transit system operates within Arlington County, supplementing Metrobus with cross-County routes and neighborhood connections to Metrorail. Parking Regulation: Washington Governing regulations do not specifically contain residential parking reductions for proximity to transit (Metro) stations. Reductions and exemptions are provided for parking requirements related to a variety of commercial uses. 537 of 594 TOD Parking Regulations Update Evanston, IL Page A4 Map 1: Evanston Transit Stations and TOD Areas 538 of 594 TOD Parking Regulations Update Evanston, IL Page A5 Map 2: Evanston Population by Census Tract 539 of 594 TOD Parking Regulations Update Evanston, IL Page A6 Map 3: Evanston Zoning 540 of 594 TOD Parking Regulations Update Evanston, IL Page A7 Map 4: South Evanston TOD Area 541 of 594 TOD Parking Regulations Update Evanston, IL Page A8 Map 5: Central Evanston TOD Area 542 of 594 TOD Parking Regulations Update Evanston, IL Page A9 543 of 594 APPROVED Page 1 of 5 Plan Commission Minutes 7/12/17 MEETING MINUTES PLAN COMMISSION Wednesday, July 12, 2017 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Simon Belisle, Terri Dubin, Carol Goddard, Peter Isaac, Andrew Pigozzi, Jolene Saul Members Absent: Patrick Brown, Colby Lewis Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: May 10, 2017 Commissioner Belisle made a motion to approve the minutes from May 10, 2017. Commissioner Goddard seconded the motion. A voice vote was taken and the minutes were approved, 6-0, with one Commissioner not yet present. 3. NEW BUSINESS Chair Ford proposed that the order of agenda items be changed to accommodate the consultants present for the Transit Oriented Development (TOD) Parking Requirements. The Commission agreed. A. TEXT AMENDMENT 17PLND-0068 Transit Oriented Development (TOD) Parking Requirements A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, 544 of 594 APPROVED Page 2 of 5 Plan Commission Minutes 7/12/17 to update Chapter 16 – Off-Street Parking and Loading, to establish parking requirements in TOD areas. Ms. Jones provided a brief presentation on the TOD parking study, giving a history of the process beginning with the receipt of a grant through the RTA in 2015 and the consultant team which consisted of Sam Schwartz Engineering, Duncan Associates, and Center for Neighborhood Technologies. The Study did an analysis of current parking regulations, data from City parking garages, parking rates for recent developments, and a peer city comparison. The findings showed that the current parking requirements are well suited for developments further away from transit oriented development areas but lead to underutilized parking within the TOD areas. The Study provided major recommendations which included what would be a text amendment to reduce the amount of required parking for residential developments that are located within TOD areas (either .55 parking spaces per bedroom or 1 space per dwelling unit). Additional recommendations included requiring developments to provide supplementary parking demand studies, vehicle ownership data, and possibly implementing an impact fee or fee-in-lieu of parking spaces for incoming developments among other items. Ms. Jones then stated that the original study was presented to the Parking & Transportation Committee in August of 2016 during which the Committee provided feedback and concerns. The revised study takes those comments into consideration. She then clarified that staff is first seeking feedback on the proposed text amendment then also on the TOD Parking Study itself. Chair Ford opened the hearing to Commissioner questions and comments. Questions and comments included: ● Clarification on requiring developments over 100 units to provide a Transit Demand Management Plan. Ms. Kelly Conolly, Sam Schwartz Engineering, provided more detail on what the plan would likely include. Ms. Jones added that this would make the items within the plan a requirement instead of a suggestion or recommendation from staff. ● How to show that the items within the TDM plan are actually implemented. Mr. Mangum clarified that for larger developments, requirements could be added into the approved ordinance. ● Clarification on how the reduced parking utilization rates arise, by low vehicle ownership versus occupancy rates within that building. The numbers could be a combination of the two items. City-wide vehicle occupancy is based on census tract information. ● Would the reduced number of car share companies would have any effects on the requirements. Staff did not anticipate this would have any effect. 545 of 594 APPROVED Page 3 of 5 Plan Commission Minutes 7/12/17 ● Request for information regarding whether or not recently approved developments would have complied with the proposed parking reduction. It was shown that most developments would still have needed a development allowance for reduced parking. ● Suggestion that the argument for the text amendment include the fact that current parking is underutilized and the number of required parking spaces for recently approved developments have been below current requirements. This would show that the text amendment would change the code to match current utilization and trends. ● Discussion about how other developer requests might be altered with a reduced parking requirement (taller buildings, denser development, etc.). ● Reminding Commissioners that recent planned developments have included a provision which prohibited that development’s residents from obtaining on street parking permits. ● Editing the TDM requirement for developments over 100 units to be for planned developments over 100 units. ● Discussion on the necessity of the fee-in-lieu recommendation of the Study. Some concern was expressed that having that option would lead to “buying out” of the parking requirements. ● If consideration of changes to retail demand was a part of the study and if that could be considered in the future. The Study only address residential parking but a longer term parking study could address retail/commercial parking demand. ● Discussion on why .55 parking spaces per bedroom would be chosen versus 1 parking space per unit and the pros and cons of each option. Chair Ford asked if members of the public present had any comment. One member spoke asking for clarification on where the text amendment would apply. Ms. Jones responded that the proposed amendment applies only to TOD areas, which are considered to be 1/8 of a mile to ¼ of a mile away from transit stations, and would not go into lower density areas away from transit. Existing parking requirements would apply outside of TOD areas. The Commissioners then discussed clarification on what would be approved by text amendment (number of required parking spaces) versus what would be done administratively (recommendations made within the parking study). Commissioner Isaac moved to recommend approval of the text amendment to reduce required residential parking in TOD areas to .55 per bedroom. The motion was seconded by Commissioner Pigozzi. A roll call vote was taken and the motion was approved unanimously 7-0. 546 of 594 APPROVED Page 4 of 5 Plan Commission Minutes 7/12/17 Ayes: Commissioners Belisle, Dubin, Goddard, Isaac, Pigozzi, Saul and Chairman Ford. Nays: none Commissioner Saul then moved to remove the point referring to creating a fee- in-lieu of parking from the Commission’s recommendation. Commissioner Dubin seconded the motion. A roll call vote was taken and the motion was approved 5-2. Ayes: Commissioners Belisle, Dubin, Goddard, Pigozzi, and Chairman Ford. Nays: Commissioners Isaac and Saul B. TEXT AMENDMENT 17PLND-0030 Determination of the Front Yard A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning to codify staff authority to determine the front lot line of a corner lot. Ms. Jones provided a brief overview of the revised proposed text amendment, explaining that the original proposed language was thought to be too broad and did not provide enough guidelines for how the front lot line would be determined. Staff conducted additional research of similar communities and through the American Planning Association, in addition to consulting with the City’s Legal Department to create more detailed standards to guide the determination of the front lot line. The standards included location of existing structures on the property, proportions of the lot line dimensions, pattern of existing development within the neighborhood and the property owner’s expressed desire. Chair Ford opened the hearing to Commissioner questions and comments. Questions and comments included: ● Clarification on what the definition of the front lot line would be versus where guidelines in determining the location in certain cases (such as corner lots) would be located within the Zoning Code. ● Possibility of including illustrations within the code to help show how various regulations would apply for a parcel. ● Clarification on what properties this text amendment would apply to. Staff stated that the amendment would apply to all corner lot properties and, in cases where the lot is already improved, give considerations to existing structures on the lot if applicable. ● Providing certainty in determining the front lot line on vacant lots. Staff stated that the text amendment is an attempt to provide guidance to property owners and 547 of 594 APPROVED Page 5 of 5 Plan Commission Minutes 7/12/17 developers prior to development of a lot. A zoning analysis of proposed plans would provide certainty. If there either is no discussion prior to plans being submitted or the owner is adamant about a particular site layout, there is a variance process that the owner can pursue (which may or may not be approved). Commissioner Goddard made a motion to recommend approval of the text amendment. The motion was seconded by Commissioner Belisle. A roll call vote was taken and the motion was approved, 5-2. 4. PUBLIC COMMENT Ms. Jones provided updates on the status of the proposed planned development at 1454-1508 Sherman stating that the project would be before the Commission in either August or September. 5. ADJOURNMENT Commissioner Dubin made a motion to adjourn the meeting. Commissioner Saul seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. The meeting was adjourned at 8:45 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 548 of 594 For City Council meeting of September 25, 2017 Item PD 1 Direction regarding proposed use of property at 1233-1235 Hartrey Ave by ETHS For Discussion To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Subject: 1233-1235 Hartrey Avenue – Proposed ETHS Alternative School Date: September 13, 2017 Recommended Action Staff requests direction from the Planning and Development Committee, which could come in the form of a referral to the Plan Commission if a Map or Text Amendment is recommended or a recommendation for no further action. Livability Benefits Education, Arts & Community: Provide quality education from cradle to career Summary At the September 11, 2017 City Council meeting, Alderman Braithwaite referred discussion of zoning for a potential alternative school operated by Evanston Township High School (ETHS) at a property within an Industrial Zoning District to the Planning and Development Committee for consideration. ETHS submitted applications for a Zoning Analysis for a determination of use and Special Use Permit to operate an alternative school for students with behavioral and emotional needs at 1233-1235 Hartrey Avenue. The property is located in the I2 General Industrial District. After reviewing the description of use submitted and Zoning Ordinance definitions (6-18-3) for "business or vocational school" and "educational institution - public", the Zoning Administrator determined that the proposed use falls under the "educational institution - public" use category and is not a "business or vocational school". Therefore, the associated Special Use Permit application submitted for a "business or vocational school" was rejected. Pursuant to City Code Section 6-18-3, a business or vocational school is defined as: “[a] privately-owned or publicly-owned post-secondary school, other than a community college or four-year ‘college/university institution,’ providing occupational or job skills in a Memorandum 549 of 594 variety of technical subjects and trades for specific occupations.” The proposed establishment falls within the definition of “educational institution – public.” An education institution – public is defined as “[a] publicly owned preschool, elementary school, middle school, or high school, or a facility owned by a public school district containing classrooms, and libraries, offices or similar support facilities for one (1) or more of the following district purposes: educational services and related programs for faculty and staff and for students, preschool age children and their families; district administrative staff offices. A zoning lot developed as an educational institution must be principally used for classrooms for preschool, elementary school, middle school, or high school students.” An “educational institution – public” is not a permitted or special use in the I2 zoning district. However, an “educational institution – public” is a Permitted Use in the R1, R2, R3, R4, R5, R6, B1, B2, B3, C1, C1a, C2, MU, MUE, MXE, T1, T2, U1, U1a, U3, and OS Zoning Districts. An “educational institution – public” is a Special use in the D1, D2, D3, and D4 Zoning Districts and the use is not a permitted use in only the I1, I2, I3, RP, O1, and U2 Zoning Districts. Therefore, the applicant could locate the proposed use within one of the Zoning Districts where the use is permitted by right or where a Special Use Permit could be requested. If the City Council seeks to consider allowing the proposed land use at the proposed location, options include either a Text Amendment to the Zoning Ordinance to change the list of either permitted or special uses within all I2 Districts, citywide, or a Map Amendment to reclassify the property from the I2 General Industrial District to one of the aforementioned zoning districts that allows for “educational institutions – public” as a permitted or special use. Finally, the applicant has the ability to appeal the determination of use (“educational institution – public” instead of “business or vocational school”) to the Zoning Board of Appeals. Attachments Application materials from ETHS Zoning Analysis, including Zoning Administrator’s Determination of Use Law Department Memorandum 550 of 594 551 of 594 552 of 594 553 of 594 554 of 594 555 of 594 556 of 594 557 of 594 558 of 594 559 of 594 560 of 594 561 of 594 562 of 594 563 of 594 564 of 594 565 of 594 566 of 594 567 of 594 568 of 594 569 of 594 570 of 594 1 To: Members of the Planning and Development Committee From: W. Grant Farrar, Corporation Counsel Mario Treto, Jr., Assistant City Attorney Subject: Evanston Township High School Alternative School Proposal Date: September 25, 2017 This memorandum is supplemental to the Community Development memorandum on whether or not an alternative school for students with behavioral or emotional needs falls under the City’s definition of a business or vocational school, and whether additional considerations need to be taken into account with the proposal at hand. Executive Summary Evanston Township High School’s zoning analysis application to determine the use for proposal to operate an alternative school for children with behavioral and emotional needs in the I2 Zoning District falls under the category of an “educational institution – public,” not a “business or vocational school” and is consequently not allowed as a permitted or special use in this zoning district; therefore, an application for a special use to operate a “business or vocational school” must be rejected . Second, a map amendment to allow a zoning change from the current I2 General Industrial Zoning District to one that permits the applicant’s proposal should be denied given City of Evanston precedent and proper planning practices. The City is well within its zoning authority to reject the special use application for a business or vocational school and to deny a map amendment, if requested. Additionally, a potential text amendment application to add an “educational institution – public” as a special or permitted use in the I2 District could create disparity between non-commercial uses within the district such as “religious institutions” and could also be denied. Background Evanston Township High School (“ETHS”), Applicant, submitted a zoning analysis and special use application on August 16, 2017, proposing an alternative school for children with behavioral and emotional needs at 1233-1235 Hartrey Avenue (the “Subject Location”). The Subject Location is in the I2 General Industrial Zoning District. The alternative school will serve as a branch of the main ETHS campus. The Applicant represents that the proposed alternative school is deemed a “business or vocational school,” which is an eligible special use in the I2 Zoning District. City Code Section 6- Memorandum 571 of 594 2 14-3-3. City staff disagrees with the Applicant’s determination of use and, further, determines that it is an “educational institution - public”; the reasoning fully outlined in the Community Development memorandum. Additionally, City staff must take into account the decision issued on April 30, 2013 in JDBY Elementary School v. City of Evanston et al. The facts in this ETHS application are somewhat similar to the JDBY case, which sheds light on the legal authority to deny a map amendment for the Subject Property. In JDBY Elementary School v. City of Evanston et al., Joan Dachs Bais Yaakov Elementary School sought approval for an elementary school at 222 Hartrey Street, which is also located in an I2 Zoning District. JDBY Elementary School v. City of Evanston et al., No. 09CH16645 (April 30, 2013), p. 2. In JDBY, the applicant defined the school as a “religious institution,” permitted as a special use in the I2 Zoning District; however, City staff rejected the application and properly classified it as an “educational institution, private,” a use not permitted in the I2 Zoning District. Id. at 6. The special use permit application was rejected by the City. Id. at 7. Subsequently, the JDBY applicant requested a map amendment to change the zoning of the property from I2 to C1, which was also denied. Id. at 9. The JDBY applicant challenged the City’s denial of the map amendment alleging the City was arbitrary and capricious, as well as religiously discriminatory. Id. at 15. After a thorough analysis of the Lasalle and Sinclair factors further explained below, the court found in favor of the City of Evanston on all counts. Id. at 46. Analysis Special Use Application Pursuant to City Code Section 6-18-3, a business or vocational school is defined as: “[a] privately-owned or publicly-owned post-secondary school, other than a community college or four-year ‘college/university institution,’ providing occupational or job skills in a variety of technical subjects and trades for specific occupations.” The Applicant defines their special use as a vocational school. The proposed establishment without question falls within the definition of “educational institution – public.” An education institution – public is defined as “[a] publicly owned preschool, elementary school, middle school, or high school, or a facility owned by a public school district containing classrooms, and libraries, offices or similar support facilities for one (1) or more of the following district purposes: educational services and related programs for faculty and staff and for students, preschool age children and their families; district administrative staff offices. A zoning lot developed as an educational institution must be principally used for classrooms for preschool, elementary school, middle school, or high school students.” City Code Section 6-18-3. An “educational institution – public” is not a permitted or special use in the I2 zoning district. City Code Sections 6-14-2-2; 6-14-2-3. Therefore, the City is well within its legal authority to reject their special use application as submitted. 572 of 594 3 Map Amendment If, in the alternative, ETHS decides to request a map amendment, the City has the precedent to deny the map amendment from an I2 zoning district to one that permits public educational institutions. Taking the JDBY opinion and order into account with the subject application at hand, it is appropriate to deny a map amendment to modify the Subject Property’s zoning from I2 to another zoning district which permits public educational facilities as a permitted or special use. When parties challenge a municipality’s denial of a map amendment, the common assertion is that the city acted in an arbitrary and capricious manner. Whether or not a city acted in such a way requires the consideration of the factors set out in La Salle National Bank of Chicago v. County of Cook, 12 Ill. 2d 40, 46 (1957) and Sinclair Pipe Line Co. v. Village of Richton Park, 19 Ill. 2d 370, 378 (1960), as states below: 1.Whether the existing zoning of the property is consistent with the surrounding uses and zoning; 2.The extent to which property values are diminished by the particular zoning restriction; 3.The extent to which the destruction of property values of plaintiff promote the health, safety, morals, or general welfare of the public; 4.Relative gain to the public as compared to the hardship imposed upon t he individual property owner; 5.Suitability of the subject property for the zoned purpose; 6.Length of time the property has been vacant as zoned considered in the context of land development in the vicinity of the subject property; 7.The public need for the proposed use; and 8.Diligence with which the community has planned its land use. Under JDBY, the facts present a similar set of circumstances with Evanston Township High School. If a map amendment were granted, it could convert the existing uses (permitted in the I2 District) in the building into non-conforming uses. Conclusion The City of Evanston has the authority to reject Evanston Township High School’s special use application to build an alternative school for children with behavioral and emotional needs in the I2 Zoning District as it is not allowed as a permitted or special use. Additionally, the City of Evanston should deny a map amendment to allow a zoning change from the current I2 Zoning District to one that permits the applicant’s proposal. 573 of 594 For City Council of September 25, 2017 Item H1 Business of the City by Motion: Torrens Grant Expenditures For Action To: Honorable Mayor and Members of the City Council From: Evonda Thomas-Smith, Director Health and Human Services Ike Ogbo, Public Health Manager, Health and Human Services Subject: Torrens Grant Expenditures Date: August 23, 2017 Recommended Action: Staff recommends the approval of payment for the lead rehabilitation of the property located at 1321 Elmwood Avenue. Lead sources were identified and have been abated from the address. A clearance was performed certifying the abatement. Funding Source: Funding is provided by the Lead Paint Hazard Grant (Account 100.24.2435.55231). On November 21, 2000 the Cook County Board of Commissioners create the Lead Poisoning Prevention Fund for the purposes of utilizing excess sums from the Torrens Indemnity Fund as provided in 735 ILCS 35/0.01 (Torrens Act). Livability Benefits: Health and Safety: Support Strong and Safe Communities: Improve health outcomes. Summary: The Cook County Health and Hospital Systems awarded the initial Torrens Grant to the City of Evanston in 2000 and have extended the grant annually to the City. The City of Evanston has received approved funding in the amount of $22,580.00 for the mitigation of lead at the above address. The Torrens Grant is directed at lead poisoned children and aid in removing of lead paint, dust, and soil from homes where child (below six (6)) years of age and/or pregnant women could be exposed to lead. The funding is available to property owners that meet the Torrens guidelines: 1. Applicant must provide annual income which is then verify. 2. Applicant’s annual income cannot exceed 80% of the median income for Evanston IL 3. Three estimates from lead licensed Contractors that are also licensed by the City of Evanston must be provided with the application Memorandum 574 of 594 Page 2 of 2 4. A copy of the current tax bill must also be submitted. After the application is received, all documentation is sent to the Cook County Health and Hospital Systems for a Notice to Proceed. Once approved the Contractor begins work. In order to receive payment, the Contractor and owner of the property must remove lead to an acceptable level as determined by the State of Illinois. ------------------------------------------------------------------------------------- Attachments: Invoice for Abatement work Notice to Proceed Torrens Grant Program from Cook County Final Waiver of Lien and Contractor’s Affidavit 575 of 594 576 of 594 577 of 594 578 of 594 For City Council meeting of September 25, 2017 Item H2 Ordinance 39-O-17: Weeds For Introduction To: Honorable Mayor and Members of the City Council From: Evanston Environment Board David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Subject: Ordinance 39-O-17, Amending City Code Title 8, Chapter 5, Sections 1, 3, and 4, “Weeds” Date: September 15, 2017 Recommended Action: The Evanston Environment Board and Human Services Committee recommend City Council adoption of Ordinance 39-O-17, Amending City Code Title 8, Chapter 5, Sections 1, 3, and 4, “Weeds.” Livability Benefits: Natural Systems: Prevent and manage invasive species Natural Systems: Protect and restore natural ecosystems Summary: Ordinance 39-O-17 serves to update the current City Code language to accurately reflect the trend towards “natural” landscaping and to conform to State of Illinois Noxious Weed Law, 505 ILCS 100/1 et seq.; and the Illinois Exotic Weed Act, 525 ILCS 10/1 et seq. requirements. The current Ordinance, originally written in 1957, is outdated in the plants selected for control. Some plants listed are minor nuisances or actually beneficial, while other plants that federal and state authorities now recognize as widespread invasive problems are omitted. For example, common milkweed, which is prohibited by the current ordinance, is a larval host for the monarch caterpillar and therefore critical to maintaining its population. The current ordinance also prohibits blue vervain, an Illinois wildflower that provides nectar for pollinators. The current ordinance is also at odds with the City’s commitment to encourage pollinators. Mayor Tisdahl issued a proclamation in March, 2016 committing to improve habitat for the monarch butterfly by officially signing the U.S. Fish and Wildlife’s Monarch Pledge; one of the City’s key steps toward this goal is to update the current weed ordinance. Memorandum 579 of 594 Staff from the Public Works Agency and the Health and Human Services Department met to discuss the proposed changes. City staff is in agreement that the proposed Ordinance will not interfere with rodent abatement efforts, nor will the changes alter any efforts by inspectors to keep vacant or derelict properties in compliance with the current Property Standards code. All City inspectors are still able to reference City Code 5-1-3, Chapter 3, Section 302.4 which specifically addresses weeds and grass on exterior property areas. Staff also does not believe that any additional inspections will take place that target specific weeds or grasses as a result of these proposed changes. The true purpose of these changes is to update the list of allowed plantings on a property to align with current efforts by resident towards more natural landscaping that encourages habitat for pollinators of all types. Legislative History This Ordinance was initially considered by the Evanston Environment Board on February 9, 2017, and subsequently approved by the Board on April 13, 2017. The Ordinance was then introduced and held by the Human Services Committee on May 1, 2017 and June 5, 2017 pending further review with the Evanston Environment Board and the Health and Human Services Department staff. The Human Services Committee approved the Ordinance at their September 6, 2017 meeting. Attachments: Ordinance 39-O-17 Title 5-1-3, Chapter 3, Section 302.4 580 of 594 4/6/2017 8/25/2017 39-O-17 AN ORDINANCE Amending City Code Title 8, Chapter 5, Sections 1, 3, and 4, “Weeds” WHEREAS, the Illinois Supreme Court provides that “[i]f a subject pertains to local government and affairs, and the [Illinois] legislature has not expressly preempted home rule, municipalities may exercise their power.” Palm v. 2800 Lake Shore Drive Condominium Ass’n, 988 N.E.2d 75, 82-83 (2013), citing City of Chicago v. StubHub, Inc., 979 N.E.2d 844 (2011). The powers of a home rule unit such as Evanston are to be construed liberally pursuant to Article VII, § 6(m) of the Illinois Constitution, and Evanston’s powers as a home rule authority are: “to be given the broadest powers possible.” Scadron v. City of Des Plaines, 153 Ill. 2d 164, 174 (1992). Home rule municipalities are constitutionally conferred with tremendous authority and latitude to address local issues and concerns. WHEREAS, the Illinois Constitution provides that a home rule unit may: exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection of the public health, safety, morals, and welfare; to license; to tax; and to incur debt. Ill. Const. art. VII, § 6. A city’s power to regulate and license for the protection of public health and safety is drawn directly from the Constitution, and any such power must be expressly limited by the General Assembly. See Ill. Const. art. VII, § 6(i). Evanston’s police power also authorizes it to adopt ordinances and to promulgate rules and regulations that pertain to 581 of 594 39-O-17 ~2~ its government and affairs and that protect the public health, safety, and welfare of its citizens. WHEREAS, based on recommendations by the City’s Environment Board to improve the City’s STAR rating in natural systems, improve the City’s green profile locally and nationally, and for correlation with relevant Illinois statutes (The Illinois Noxious Weed Law, 505 ILCS 100/1 et seq.; and the Illinois Exotic Weed Act, 525 ILCS 10/1 et seq.), the amendments to the City’s Weeds Ordinance are made. The City Council finds that there is a compelling governmental interest in the protection of the public health of Evanston citizens to update the reasonable regulations in the maintenance of weeds in the City. The City Council finds that the passage of this ordinance is in the interests of the health, safety, and welfare of Evanston citizens. WHEREAS, the City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the statements, points and authorities made in the legislative Record, and received additional input from the public. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2: That Title 8, Chapter 5, Section 1, “DEFINITION,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 582 of 594 39-O-17 ~3~ 8-5-1. - DEFINITION. "Weeds," as used in this Chapter, shall refer to the species listed by the Illinois Noxious Weed Law, 505 ILCS 100/1 et seq., and the Illinois Exotic Weed Law, 525 ILCS 10/1 et seq. The term “weeds” shall also refer to Poison Ivy (Toxicodendron radicans) and Wild Parsnip (Pastinaca sativa). and include the following: burdock, ragweed (giant), ragweed (common), thistle, cocklebur, jimson, blue vervain, common milk weed, wild carrot, poison ivy, wild mustard, rough pigweed, lambsquarter, wild lettuce, curled dock, smart weeds (all varieties), poison hemlock and wild hemp, and bindweed (all varieties). The term "weed" shall also apply to unmowed or uncultivated grasses (all varieties). “Turf grass,” as used in this Chapter, shall refer to grasses: • Whose growth or development has been promoted by the landowner, renter, lessee or other property manager; and • That are narrow-leaved grass species that form a uniform, long-lived ground cover that can tolerate traffic and low mowing heights (usually two inches or below). SECTION 3: That Title 8, Chapter 5, Section 3, “FAILURE OF OWNER TO CUT,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-5-3. - FAILURE OF OWNER TO CUT. Every owner of real estate within the City shall remove cut the weeds or cut the turf grass on his/her property and on the abutting parkway at all such times as may be necessary so that such weeds shall not persist and turf grass shall not exceed eight inches (8") in height. If after notice of violation and opportunity to cure such owner 583 of 594 39-O-17 ~4~ neglects or refuses to remove cut such weeds or to cut such turf grass, so that such weeds shall exceed eight inches (8") in height, the City may mow or remove cut the weeds and/or cut the turf grass or authorize some person to do cut the same on behalf of the City. SECTION 4: That Title 8, Chapter 5, Section 4, “LIEN AGAINST PROPERTY WHEN CITY CUTS WEEDS,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 8-5-4. - LIEN AGAINST PROPERTY WHEN CITY CUTS WEEDS. If weeds or turf grass referred to herein in this Chapter are mowed or cut by the City or by someone directed to mow/cut them on behalf of the City, then the City may impose a lien on the property in violation of Section 8-5-3. A notice of lien of the cost and expense thereof incurred by the City or any person directed to take action on the City’s behalf shall be recorded in the following manner: the City or the person performing the service by authority of the City, in its or his/her own name, may file notice of lien in the office of the Recorder of Deeds of Cook County. The notice of lien shall consist of a sworn statement setting out: (A) A description of the real estate sufficient for identification thereof; (B) The amount of money representing the cost and expense incurred or payable for the service; and (C) The date when the cost and expense was incurred by the City. Such notice shall be filed within sixty (60) days after the cost and expense is incurred. Upon payment of the cost and expense after the notice of lien has been filed as provided herein, the lien shall be released by the City or person in whose name the lien 584 of 594 39-O-17 ~5~ has been filed and the release shall be filed of record in the same manner as filing notice of the lien. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and must be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: This ordinance must be in full force and effect after its passage, approval, and publication in the manner provided by law. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 585 of 594 586 of 594 For City Council of September 25, 2017 Item O1 Resolution 77-R-17, City Council Rule Amendment – Video & Audio Recordings For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Subject: Resolution 77-R-17, Amending City Council Rules and Organization of the City Council Section 17 “Minutes” Referencing Video and Audio Recordings of Meetings Date: September 25, 2017 Recommended Action: The Rules Committee and staff recommend City Council adopt Resolution 77-R-17, amending City Council Rule 17, “Minutes,” referencing the video and audio recordings of various board, commission, and committee meetings. Livability Benefits: Equity & Empowerment: Provide for meaningful community engagement; Ensure equitable access to community assets Summary: The Rules Committee discussed at its September 11, 2017 meeting the video and audio recording of various boards, committees and commissions of the City of Evanston. The Rules Committee agreed that the City Council and Standing Committee meetings should be video recorded, the video recordings should be published on the City’s website, and the meetings be broadcast live. This practice has been in place since the end of 2009. Moving forward, the following committees will also be broadcast live and video saved: Plan Commission, Zoning Board of Appeals, Economic Development Committee and select funding meetings of the Housing & Community Development Act Committee. In addition, the Rules Committee decided that the Transportation/Parking Committee and remaining Housing & Development Act Committee meetings shall be audio recorded. Those audio recordings shall be retained by the Secretary of the Committee. Attachments: Resolution 77-R-17 Memorandum 587 of 594 9/12/2017 77-R-17 A RESOLUTION Amending City Council Rule 17, “Minutes,” By Requiring the Video and Audio Recording of Certain Meetings WHEREAS, The City Council amends the City Council Rules and Organization of the City Council of the City of Evanston from time to time; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1. That Section 17 of the City Council Rules is hereby amended to read as follows: 17. MINUTES 17.1 A journal of the minutes of the City Council and standing committees shall be kept by the City Clerk, and a copy of the minutes of the immediately preceding meeting shall be delivered to each Alderman prior to the convening of the next regular meeting. 17.2 In all cases where a motion is entered in the minutes of the Council, the name of the Alderman moving the same and the name of the seconding Alderman shall be recorded, except for a motion to adjourn. 17.3 Approved City Council and its Standing Commi ttees’ minutes shall be posted in a timely manner to the City of Evanston website: www.cityofevanston.org. 17.4 Meetings of the City Council and the Standing Committees (Administration & Public Works Committee, Human Services, Rules, and the Planning & Development Committee) will be broadcast live. In addition, Plan Commission, Zoning Board of Appeals, Economic Development Committee and select funding meetings of the Housing and Community Development Act Committee will be broadcast live. 17.5 All meetings broadcast live pursuant to Rule 17.4 will be recorded and posted on the City’s website under the related Committee’s “Agenda and Minutes” page. 588 of 594 77-R-17 17.6 The Transportation/Parking Committee and Housing & Community Development Act Committee meetings will be audio recorded. Audio recordings will be retained by the Secretary of the Committee. SECTION 2. That this Resolution 77-R-17 shall be in full force and effect from and after its passage and approval in the manner provided by law. ________________________________ Stephen H. Hagerty, Mayor Attest: ___________________________ Devon Reid, City Clerk Adopted: __________________, 2017 589 of 594 For City Council of September 25, 2017 Item O2 Ordinance 85-O-17, Creation of Equity & Empowerment Commission For Introduction To: Honorable Mayor and Members of the City Council From: Dr. Patricia A. Efiom, Equity and Empowerment Coordinator Subject: Ordinance, 85-O-17, Creation of Equity & Empowerment Commission Date: September 14, 2017 Recommended Action: Staff and Rules Committee recommend City Council adoption of Ordinance 85-O-17, Amending Title 2, Chapter 12 of the Evanston City Code, which creates the Equity & Empowerment Commission. Livability Benefits: Equity & Empowerment: Provide for meaningful community engagement Background: In 2016, due to a lack of activity and consistent staff support, the Human Relations Commission was consolidated with the Housing and Homelessness Commission. The work of the Housing, Homelessness and Human Relations Commission is heavily focused on Housing and Homelessness. With the establishment of the office of Equity & Empowerment in February 2017, it was determined that a commission dedicated solely to the work of Equity & Empowerment was essential. Therefore, at the May 9, 2017 Housing, Homelessness and Human Relations Commission meeting, members voted to support the disaggregation of the Commission. The City Council finds that creating an entity that proactively addresses issues of equity and empowerment in the City of Evanston is a priority. Title 2 of the Evanston City Code will be amended to add Chapter 12 – Equity and Empowerment Commission. Attachment: Ordinance 85-O-17 Memorandum 590 of 594 8/17/2017 85-O-17 AN ORDINANCE Creating Title 2, Chapter 12 of the Evanston City Code Forming an “Equity and Empowerment Commission” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance creates a City of Evanston Equity and Empowerment Commission whose primary function is to address issues of access, equity, and empowerment within the City. Diversity and inclusion are core values of the Evanston community. The City Council determines that it is in the best interest of the City to create an Equity and Empowerment Commission to achieve lasting change, leverage diversity, and actively practice inclusion. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to 591 of 594 85-O-17 ~2~ courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that creating an entity that proactively addresses issues of equity and empowerment in the City of Evanston is a priority. The City Council desires to amend the City Code to create an Equity and Empowerment Commission. SECTION 2: Title 2, Chapter 12 of the Evanston City Code of 2012, as amended (“City Code”), is hereby created and shall read as follows: CHAPTER 12 – EQUITY AND EMPOWERMENT COMMISSION 2-12-1: PURPOSE. The purpose of the Equity & Empowerment Commission (“Commission”) is to identify and eradicate inequities in the City of Evanston, including City services, programs, human resources practices, and decision-making processes. The Commission will work with community partners and businesses to promote equity and inclusion within the City and provide guidance, education, and assistance to City Departments to build capacity in achieving equitable outcomes and services. Further, the Commission will be transparent and collaborative with both internal and external individuals and entities, holding all accountable for measurable improvements and outcomes. Finally, the Commission will promote, support, and build capacity with laws, ordinances, and regulations related to equity and empowerment within the City. 2-12-2: MEMBERSHIP. The Commission consists of nine (9) members who serve without compensation and are residents of the City of Evanston. The members must include the following: (A) One (1) member who has the training and/or experience representing the needs of those who have a physical or mental disability; (B) Three (3) members who have experience in human rights, social justice advocacy, or similar areas; (C) One (1) member who is an Alderman. The Commission’s membership must reflect the demographic makeup of the City of Evanston population, including but not limited to: race, color, religion, national origin, sex, sexual orientation, gender identity, marital status, age, source of income, physical disability or mental disability. 592 of 594 85-O-17 ~3~ 2-12-3: TERM. Commission members are appointed to three (3) year terms by the Mayor with the advice and consent of the City Council. Non-aldermanic members may serve for not more than two (2) full terms. 2-12-4: POWERS AND DUTIES. In carrying out its responsibilities, the Commission must: (A) Evaluate, develop and recommend equity tools to be used to examine policies, practices, services and programs; (B) Develop ways to measure and monitor community relations, race relations, and civil rights issues, particularly those that are sources of intergroup conflict; (C) Study and investigate problems of prejudice, bigotry, and discrimination for the purpose of developing action strategies to eliminate these problems; (D) Develop strategies to improve quality of life, livability and equity for all residents of Evanston; (E) Submit an annual report to City Council on the goals, activities and accomplishments of the Commission; and (F) Create subcommittees, as necessary, in furtherance of the Commission’s purpose. 2-12-5: ADOPTION OF RULES; SELECTION OF A CHAIRPERSON. The Commission must annually elect a Chairperson from among its members. The Commission must also adopt rules and regulations necessary to exercise its responsibilities. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance must be in full force and effect after its passage, approval, and publication in a manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity must not affect other provisions or applications of this ordinance that can be given 593 of 594 85-O-17 ~4~ effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 594 of 594