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04.24.17
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, April 24, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements and Proclamations Presentation of Key to the City to Morris “Dino” Robinson National Volunteer Week, April 23-29, 2017 Preservation Month, May 2017 (III) City Manager Public Announcements We’re Out Walking (WOW) Ten Year Anniversary Robert Crown Community Center Project Updates (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Order of Business (VII) Consent Agenda: Alderman Rainey 1 of 500 City Council Agenda April 24, 2017 Page 2 of 12 (VII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Revelle Human Services - Alderman Tendam (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment SPECIAL ORDER OF BUSINESS (SP1) Resolution 37-R-17: Urging the United States Congress to Move Our Tax Dollars from Militarism to Human and Environmental Needs Mayor Tisdahl and Alderman Revelle recommend the City Council adopt Resolution 32-R-17 urging the United States Congress to move our tax dollars from militarism to human and environmental needs. For Action CONSENT AGENDA ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – March 20, 2017 through April 2, 2017 $2,866,481.58 (A2) City of Evanston Bills – April 25, 2017 $1,345,388.08 Credit Card Activity – Period Ending February 28, 2017 $ 180,162.25 For Action 2 of 500 City Council Agenda April 24, 2017 Page 3 of 12 (A3.1) Approval of Divvy Station and Divvy 4 Every Evanstonian (D4EE) Program Launch Staff recommends City Council authorize the City Manager to purchase and install one Divvy station and ten bicycles near the intersection of Dempster St. and Chicago Ave., and launch the Divvy 4 Every Evanstonian (D4EE) membership subsidy program. Funding in the amount of $57,600.10 for the one Divvy station and ten bicycles are budgeted from the Parking Fund (Account 505.19.7005.62603). Since the program’s launch in June 2016 City staff has secured and collected over $550,000 from a state grant and local advertising and sponsorship support for the Divvy program. In 2017, staff will be collecting an additional approximately $125,000 in new station sponsorships and renewed advertising sponsorship funding, not including identified sponsorships from approved and proposed Planned Development project public benefits agreements. The D4EE program is projected to generate $1,000 in membership revenue and have an uncollected revenue cost potential of between $20,000 and $40,000, assuming that 200 community members register for the program in the first year. For Action (A3.2) Storefront Modernization Program Application for Viet Nom Nom at 618-1/2 Church St. Staff recommends approval of financial assistance through the Storefront Modernization Program to Viet Nom Nom at 618-1/2 Church Street in an amount not to exceed $4,053.66 for the installation of signage and awnings. This agenda item is presented to the Administrative and Public Works Committee due to the cancellation of the Economic Development Committee scheduled for March 22. Funding will be from the Economic Development Fund’s Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (A3.3) Contract with A-1 Bus Service, LLC. for Parks, Recreation and Community Services Department 2017 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract with A-1 Bus Service, LLC. (3542 West Peterson, Chicago, IL 60659) in the amount of $38,943.15. A-1 Bus Service was the lowest responsive bidder for the Parks, Recreation and Community Services Department 2017 summer bus transportation. Funding will be provided from seven (7) different accounts with a total FY 2017 budget of $389,665. A breakdown of the accounts are listed on the corresponding transmittal memorandum. For Action 3 of 500 City Council Agenda April 24, 2017 Page 4 of 12 (A3.4) Agreement with Krave LLC to Operate Concessions at the Evanston Lakefront Staff recommends that City Council authorize the City Manager to execute an agreement between the City of Evanston and Krave LLC for the Church and Clark Street food & drink stand and the lakefront mobile concessions (Lighthouse, Clark St., Greenwood St., South Blvd. and Lee Street) for the 2017 season. Krave LLC is owned by Evanston resident Rachelle Ross, whose office is located at 710 Madison Street, Evanston, Illinois 60202. Krave LLC will pay the City $11,500 for the privilege of the 2017 permit. Revenue is budgeted in the Lakefront Operations Account 100.30.3080.53565. The 2017 budget for concession permit revenue was projected at $14,000 and overall revenue for Lakefront Operations is $715,655. For Action (A3.5) Contract with Christopher Burke Engineering, Ltd. for Streetlight Master Plan Project Staff recommends that City Council authorize the City Manager to execute a contract with Christopher Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018) in the amount of $146,143.05 to provide planning services for the Street Light Master Plan Project. Funding will be provided from CIP Account 415.40.4117.62145 – 417015. This project is budgeted at $150,000 in FY 2017. For Action (A3.6) Contract Extension with Precision Pavement Markings, Inc. for 2017 Pavement Marking Program Staff recommends City Council authorize the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $90,000. This contract is part of a bid let by the Municipal Partnering Initiative. Funding for this work will be as follows: 2017 Capital Improvement Fund (Account 415.40.4117.65515 – 417019), which has $90,000 budgeted for Pavement Markings. For Action (A3.7) Contract with Builders Paving, LLC for Parking Lot Improvement Project Staff recommends City Council authorize the City Manager to execute a contract for the 2017 Parking Lot Improvement Project (Bid No. 17-27) with Builders Paving, LLC (4413 Roosevelt Road #108, Hillside, IL 60162) in the amount of $1,188,000.00. Funding will be provided from the Parking Fund (Account 505.19.7005.65515 – 417024) in the amount of $713,852.51 and from the CIP Fund (Account 415.40.4117.65515 – 417024) in the amount of $474,174.49. This project was budgeted at $1,775,000 for FY 2017. For Action 4 of 500 City Council Agenda April 24, 2017 Page 5 of 12 (A3.8) Purchase of Tree and Planting Services from Suburban Tree Consortium Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 512 trees and planting services for 350 of those trees from Suburban Tree Consortium (STC) in the amount of $130,346.00. Funding for this purchase is provided from three sources: $68,844.00 from Forestry Division General Funds (Account 100.40.4320.65005), with a budget of $135,000; $4,650.00 from Replant Express Funds reserve funds (Account 100.41335); and $58,852.00 from Economic Development Funds (Account: 100.15.5300.62662), with a budget of $250,000. These expenditures are specifically to purchase and replant 195 trees in the various business districts citywide. For Action (A3.9) 2017 Purchase Order for New Tires from Wentworth Tire Service Staff recommends that City Council authorize the City Manager to execute a one- year agreement to purchase tires in the amount of $60,000.00 from Wentworth Tire Service (300 North York Road, Bensenville, IL) under the State Bid Contract # 4017722. Funding for this purchase will be from the Major Maintenance, Tires and Tubes Account 600.19.7710.65065, with a FY 2017 Budget of $100,000.00. For Action (A3.10)Renewal of CAD Software License and Service Agreement with SunGard Public Sector Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $71,992.80. The Agreement is effective from May 1, 2017 through April 30, 2018. Funding will be provided by the Emergency Telephone System – Service Agreements & Contracts Fund (Account 205.22.5150.62509) with a Budget of $75,000.00. For Action (A3.11)Request For Proposal (RFP) Process Staff recommends the City Council review this response to the referral from the City Council and place on file. For Action: Accept and Place on File (A4) Resolution 28-R-17, Release of City Council Closed Session Minutes Staff recommends City Council adopt Resolution 28-R-17, releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. For Action 5 of 500 City Council Agenda April 24, 2017 Page 6 of 12 (A5) Resolution 35-R-17, Authorizing the City Manager to Grant an Easement for Steam, Condensate and Irrigation Service Lines Installation on Sheridan Rd Staff recommends City Council adopt Resolution 35-R-17 authorizing the City Manager to execute an easement agreement with Northwestern University (NU) for a twenty-foot wide utility easement across Sheridan Road located 130 feet south of Haven Street. The easement would allow NU to install conduits for steam, condensate, and irrigation utilities to serve NU properties. The easement would be granted for a 50 year period. No City funding is required for these utility crossing. NU will fund the project and will be assessed a one-time easement fee of $115,563.24. For Action (A6) Resolution 36-R-17, Authorizing the City Manager to Grant an Easement for Electric and Communication Service Line Installation on Sheridan Rd Staff recommends City Council adopt Resolution 36-R-17 authorizing the City Manager to execute an easement agreement with Northwestern University (NU) for a ten-foot wide utility easement across Sheridan Road located 50 feet south of Emerson Street. The easement would allow NU to install conduits for electric and communication utilities to serve NU properties. The easement would be granted for a 50 year period. No City funding is required for this utility crossing. NU will fund the project and will be assessed a one-time easement fee of $57,437.00. For Action (A7) Ordinance 40-O-17, Amending City Code Section 7-12-4-2, Lead Service Line Replacement Program Staff recommends that City Council adopt Ordinance 40-O-17, amending City Code Section 7-12-4-2, Installation and Maintenance of Service Pipe from Tap to Fixtures. The proposed amendment would promote the replacement of lead water service lines by residential property owners. Funding for the lead water service abatement program would be from the Water Fund reserves and transferred to account 510.40.4225.62410 as needed as loans are issued. For Introduction 6 of 500 City Council Agenda April 24, 2017 Page 7 of 12 (A8) Ordinance 27-O-17, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1521 Staff recommends City Council adopt Ordinance 27-O-17 allowing the paving of the alley north of Brummel Street and east of Grey Avenue through the Special Assessment Process. Funding will be from: 2017 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417017) in the amount of $115,932.50, which has $250,000 budgeted in FY 2017; Special Assessment funds (Account 415.40.4217.65515 – 417017) in the amount of $115,932.50, which has $250,000 budgeted in FY 2017; and Sewer Fund (Account 515.40.4535.62461 – 417017) in the amount of $61,360.00, which has $150,000 budgeted in FY 2017 for this project. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A9) Ordinance 28-O-17, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1522 Staff recommends City Council adopt Ordinance 28-O-17 allowing the paving of the alley north of Simpson Street and east of the Union Pacific Railroad Right of Way through the Special Assessment Process. Funding will be from the 2017 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417017) in the amount of $157,470, which has $250,000 budgeted in FY 2017 and from Special Assessment funds (Account 415.40.4217.65515 – 417017) in the amount of $81,837, which has $250,000 budgeted in FY 2017 for this project. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A10) Ordinance 31-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Residents Parking Only Districts Staff recommends that the City Council adopt Ordinance 31-O-17, amending City Code Sections 10-11-18(A) and 10-11-18(C) adding: Residents Parking Only on Sheridan Road, both sides, Central Street north to 2815 Sheridan Road. Though the vast majority of the homes on this portion of Sheridan Road have driveways and the resident home owners would be eligible to obtain the proposed permit, the primary purpose of the request is to provide ample parking in Districts 1 and 3 for their visitors based on the visitor pass eligibility. Amending the Evanston Resident Parking Only Districts 1 and 3 will help in providing needed visitor parking when necessary. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action 7 of 500 City Council Agenda April 24, 2017 Page 8 of 12 (A11) Ordinance 32-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(C): Limited Parking Staff recommends that the City Council adopt Ordinance 32-O-17, amending City Code Section 10-11-10(C) adding: Greenwood Street, south side, Grey Avenue to a point 125 feet east thereof. With the increase in commercial activity in and around the 2000 block of Greenwood Street, it has been reported by commercial business owners that it has become increasingly difficult for patrons of their respective businesses to find adequate short term parking in the area. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A12) Ordinance 33-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(J): Residents Only Parking Districts Staff recommends that the City Council adopt Ordinance 33-O-17, amending City Code Section 10-11-18(J), District 11: delete 8:00 a.m. to 5:00 p.m., Monday through Friday and add: Twenty-four (24) hours daily, seven (7) days per week. With the increase in commercial activity in and around the 1100 block of Emerson Street and on East Railroad south thereof, it has become difficult for the residents at the corner of Emerson Street and East Railroad (1122 Emerson) to find parking near their residence. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A13) Ordinance 34-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(G): Limited Parking Staff recommends that the City Council adopt Ordinance 34-O-17, amending City Code Section 10-11-10(G) adding: Green Bay Road, West side, from Emerson Street to a point 44 feet north thereof. With the new roadway construction completed on Green Bay Road, parking has become available on the west side of Green Bay Road from Emerson Street to Asbury Avenue. Hecky’s Barbecue, 1902 Green Bay Road, has requested that two (2) parking spaces be made available for customer use for a period of time not exceeding fifteen (15) minutes between the hours of 9:00 a.m. and 6:00 p.m. on any day for carry-out activity. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A14) Ordinance 35-O-17, Decreasing the Number of Class D Liquor Licenses for The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 35- O-17 amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses. The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street (Rear) has applied for a Class I Liquor License. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action 8 of 500 City Council Agenda April 24, 2017 Page 9 of 12 (A15) Ordinance 36-O-17, Increasing the Number of Class I Liquor Licenses for The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 36- O-17 amending City Code Subsection 3-4-6-(I) to increase the number of authorized Class I liquor licenses from two (2) to three (3), and permit issuance of a Class I license to The Barn Investment, LLC. d/b/a The Barn located at 1016 Church Street (Rear). The Class I license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption both on the licensed premises and off the premises. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A16) Ordinance 12-O-17, Amending City Code Section 3-4-6(K) Allowing On-Site Consumption of Beer and Wine for the Class K Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 12- O-17 amending City Code Subsection 3-4-6(K) to allow on-site consumption of beer and wine for the Class K Liquor License. This Ordinance updates the liquor code to: include a craft beer definition consistent with the Illinois Liquor Code, 235 ILCS 5/3-12(18)(a); exclude the downtown core area from obtaining a Class K Liquor License; and require Class K Liquor License holders to provide limited food service when providing sale of craft beer and wine for on-site consumption. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A17) Ordinance 21-O-17, Amending City Code Title 7, Chapter 15, “Board of Local Improvements” Staff recommends City Council adoption of Ordinance 21-O-17 amending City Code Title 7, Chapter 15 “Board of Local Improvements.” Following the reorganization of the Public Works Agency, Ordinance 21-O-17 updates the titles of the employees that are members of the Evanston Board of Local Improvements and makes additional minor text amendments to modernize the language of the ordinance to current City standards. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (A18) Ordinance 41-O-17, Authorization of the City Manager to Negotiate a Sales Contract for the City-Owned Real Property Located at 1714-20 Chicago Avenue Staff recommends City Council adoption of Ordinance 41-O-17, authorizing the City Manager to negotiate a sales contract for the City-Owned real property located at 1714-1720 Chicago Avenue. A two-thirds majority of City Council is required to adopt Ordinance 41-O-17. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action 9 of 500 City Council Agenda April 24, 2017 Page 10 of 12 PLANNING & DEVELOPMENT COMMITTEE (P1) Grant Renewal with Open Communities for Continuation of the Evanston Landlord-Tenant Program The Housing, Homelessness and Human Relations Commission and staff recommend approval of a $40,500 renewal grant to Open Communities (614 Lincoln Ave, Winnetka, IL 60093) to continue the Evanston Landlord-Tenant Program. The City has partnered with Open Communities to provide landlord- tenant services to Evanston residents and property owners since August 1, 2011. The period of services funded would be from January 1 – December 31, 2017. The funding source is the City’s Affordable Housing Fund, (Account 250.21.5465.62490), which has a budget of $75,000, out of a total $1,704,757 budgeted for 2017. For Action (P2) Community Partners for Affordable Housing Application for HOME & Affordable Housing Funding The Housing, Homelessness and Human Relations Commission and staff recommend approval of two forgivable loans in the not to exceed amounts of $252,662 in HOME funds and $326,502 in Affordable Housing Funds to Community Partners for Affordable Housing (400 Central Avenue, Suite #111, Highland Park, IL 60035) for the acquisition and rehabilitation of two affordable rental housing units. Funding is from the HOME Investment Partnerships Program and the City’s Affordable Housing Fund. Currently, the City has a total of $300,000 in HOME funds (Account 240.21.5430.65535) and $1,000,000 in Affordable Housing Funds (Account 250.21.5465.65535) budgeted in FY 2017 for affordable housing projects. For Action (P3) Ordinance 42-O-17, Major Adjustment to a Planned Development at 1881 Oak Avenue Staff recommends adoption of Ordinance 42-O-17 for approval of a Major Adjustment to a Planned Development at 1881 Oak Avenue, also known as E2. The applicant proposes to reduce the number of required parking spaces, currently 353, by 25% (88 spaces) in order to lease those spaces to the public. The applicant has agreed to a one-time $5,000 contribution to the City of Evanston Divvy Program as a public benefit. For Introduction 10 of 500 City Council Agenda April 24, 2017 Page 11 of 12 (P4) Ordinance 38-O-17, Granting a Special Use for a Business/Vocational School, Knowledge Systems Institute, at 820 Davis St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 38-O-17 granting special use approval for a Business/Vocational School, Knowledge Systems Institute, at 820 Davis St. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson recommends suspension of the rules for Introduction and Action at the April 24, 2017 City Council meeting. For Introduction and Action (P5) Ordinance 8-O-17, Amending Portions of the City of Evanston Zoning Code Regulating Micro-Distilleries The Plan Commission and staff recommend adoption of Ordinance 8-O-17, amending the Zoning Code’s permitted and special uses within a number of the Business, Commercial and Industrial Zoning Districts relating to micro-distilleries. Based on feedback from the Plan Commission and staff research, staff is proposing to amend the zoning ordinance to change “micro-distillery” to “craft- distillery or micro-distillery”. This modification also aligns with terminology used in the state liquor control regulations. This terminology change would require updating the sections currently regulating business and commercial districts, which permit micro-distilleries as a special use. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action (P6) Ordinance 37-O-17, Granting Special Use Approval for a Planned Development with Rezoning and Special Use for a Convenience Store at 831 Emerson The Plan Commission and staff recommend adoption of Ordinance 37-O-17 for approval of the Planned Development with rezoning from C1 Commercial and R5-General Residential to C1a Commercial Mixed use and a Special use for a convenience store. The 9-story 242-unit residential building would include 3,300 square feet of ground floor commercial space and 174 parking spaces on site. The development includes 10 site development allowances which can be found on the corresponding transmittal memorandum. This Ordinance was introduced at the April 17, 2017 City Council meeting. For Action 11 of 500 City Council Agenda April 24, 2017 Page 12 of 12 MEETINGS SCHEDULED THROUGH MAY 8, 2017 Upcoming Aldermanic Committee Meetings 4/26/2017 6:00 PM Transportation/Parking Commission - Cancelled 4/26/2017 7:00 PM Economic Development Committee 5/1/2017 6:00 PM Human Services Committee 5/3/2017 5:30 PM City-School Liaison Committee 5/4/2017 7:00 PM Housing, Homelessness and Human Relations Commission – rescheduled to May 9 5/8/2017 6:00 PM City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 12 of 500 For City Council Meeting of April 24, 2017 Item SP1 Resolution 37-R-17: Urging Congress to Move Tax Dollars from Militarism to Human and Environmental Needs For Action To: Honorable Mayor and Members of the City Council From: W. Grant Farrar, Corporation Counsel Subject: Resolution 37-R-17: Urging the United States Congress to Move Our Tax Dollars from Militarism to Human and Environmental Needs Date: April 24, 2017 Recommended Action: Mayor Tisdahl and Alderman Revelle recommend the City Council adopt Resolution 32- R-17 urging the United States Congress to move our tax dollars from militarism to human and environmental needs. Livability Benefit: Equity & Empowerment – Support quality human service programs Summary: Resolution 37-R-17 is responsive to President Trump’s budgetary proposal to shift $54 billion from human and environmental needs to military spending. This Resolution urges the United States Congress to move tax dollars from militarism to human and environmental needs, contrary to the President’s proposal. Resolution 37-R-17 will be transmitted to the President of the United States, the Majority Leader of the United States Senate, the Speaker of the United States House of Representatives, members of the United States Congress representing Evanston, and any other appropriate elected officials. Other communities that have approved similar resolutions include New Haven, Connecticut; Charlottesville, Virginia; and Montgomery County, Maryland. Attachments: 37-R-17 Memorandum 13 of 500 4/14/2017 37-R-17 A RESOLUTION Urging the United States Congress to Move Our Tax Dollars from Militarism to Human and Environmental Needs WHEREAS, President Trump proposes to move $54 billion from human and environmental spending at home and abroad to military spending, bringing military spending to well over 60% of federal discretionary spending; and WHEREAS, to help alleviate the refugee crisis the United States should be ending, not escalating, wars that create refugees; and WHEREAS, President Trump admits that the enormous military spending of the past 16 years has been disastrous and made us less safe; and WHEREAS, fractions of the proposed military budget could provide free, top-quality education from pre-school through college, end hunger and starvation on earth, convert the U.S. to clean energy, provide clean drinking water everywhere it is needed on the planet, build fast trains between all major U.S. cities, and double non- military U.S. foreign aid rather than cutting it; and WHEREAS, one hundred and twenty-one retired U.S. generals have written a letter opposing cutting foreign aid; and WHEREAS, a December 2014 Gallup poll of 65 nations found that the United States was considered the largest threat to peace in the world; and WHEREAS, by providing clean drinking water, schools, medicine, and solar panels to others the United States would be more secure and face far less hostility around the world; and 14 of 500 37-R-17 - 2 - WHEREAS, our environmental and human needs are desperate and urgent; and WHEREAS, the military is itself the greatest consumer of petroleum we have; and WHEREAS, economists at the University of Massachusetts at Amherst have documented that military spending is an economic drain rather than a jobs program. NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City of Evanston, Illinois, urges the United States Congress to move our tax dollars in exactly the opposite direction proposed by the President, from militarism to human and environmental needs. SECTION 3: Copies of this Resolution shall be transmitted to the President of the United States, the Majority Leader of the U.S. Senate, the Speaker of the U.S. House of Representatives, members of the U.S. Congress representing Evanston, and any other appropriate elected officials. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor 15 of 500 37-R-17 - 3 - Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2017 16 of 500 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, March 27, 2017 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. NATIONAL DRINKING WATER WEEK: 3RD GRADE ART CONTEST WINNERS III. APPROVAL OF MINUTES OF REGULAR MEETING OF APRIL 17 , 2017 IV. ITEMS FOR CONSIDERATION ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – March 20, 2017 through April 2, 2017 $2,866,481.58 (A2) City of Evanston Bills – April 25, 2017 $1,345,388.08 Credit Card Activity – Period Ending February 28, 2017 $ 180,162.25 For Action (A3.1) Approval of Divvy Station and Divvy 4 Every Evanstonian (D4EE) Program Launch Staff recommends City Council authorize the City Manager to purchase and install one Divvy station and ten bicycles near the intersection of Dempster St. and Chicago Ave., and launch the Divvy 4 Every Evanstonian (D4EE) membership subsidy program. Funding in the amount of $57,600.10 for the one Divvy station and ten bicycles are budgeted from the Parking Fund (Account 505.19.7005.62603). Since the program’s launch in June 2016 City staff has secured and collected over $550,000 from a state grant and local advertising and sponsorship support for the Divvy program. In 2017, staff will be collecting an additional approximately $125,000 in new station sponsorships and renewed advertising sponsorship funding, not including identified sponsorships from approved and proposed Planned Development project public benefits agreements. The D4EE program is projected to generate $1,000 in membership revenue and have an uncollected revenue cost potential of between $20,000 and $40,000, assuming that 200 community members register for the program. For Action 17 of 500 (A3.2) Storefront Modernization Program Application for Viet Nom Nom at 618-1/2 Church St. Staff recommends approval of financial assistance through the Storefront Modernization Program to Viet Nom Nom at 618-1/2 Church Street in an amount not to exceed $4,053.66 for the installation of signage and awnings. This agenda item is presented to the Administrative and Public Works Committee due to the cancellation of the Economic Development Committee scheduled for March 22. Funding will be from the Economic Development Fund’s Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (A3.3) Contract with A-1 Bus Service, LLC. for Parks, Recreation and Community Services Department 2017 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract with A-1 Bus Service, LLC. (3542 West Peterson, Chicago, IL 60659) in the amount of $38,943.15. A-1 Bus Service was the lowest responsive bidder for the Parks, Recreation and Community Services Department 2017 summer bus transportation. Funding will be provided from seven (7) different accounts with a total FY 2017 budget of $389,665. A breakdown of the accounts are listed on the corresponding transmittal memorandum. For Action (A3.4) Agreement with Krave LLC to Operate Concessions at the Evanston Lakefront Staff recommends that City Council authorize the City Manager to execute an agreement between the City of Evanston and Krave LLC for the Church and Clark Street food & drink stand and the lakefront mobile concessions (Lighthouse, Clark St., Greenwood St., South Blvd. and Lee Street) for the 2017 season. Krave LLC is owned by Evanston resident Rachelle Ross, whose office is located at 710 Madison Street, Evanston, Illinois 60202. Krave LLC will pay the City $11,500 for the privilege of the 2017 permit. Revenue is budgeted in the Lakefront Operations Account 100.30.3080.53565. The 2017 budget for concession permit revenue was projected at $14,000 and overall revenue for Lakefront Operations is $715,655. For Action (A3.5) Contract with Christopher Burke Engineering, Ltd. for Streetlight Master Plan Project Staff recommends that City Council authorize the City Manager to execute a contract with Christopher Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018) in the amount of $146,143.05 to provide planning services for the Street Light Master Plan Project. Funding will be provided from CIP Account 415.40.4117.62145 – 417015. This project is budgeted at $150,000 in FY 2017. For Action 18 of 500 (A3.6) Contract Extension with Precision Pavement Markings, Inc. for 2017 Pavement Marking Program Staff recommends City Council authorize the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $90,000. This contract is part of a bid let by the Municipal Partnering Initiative. Funding for this work will be as follows: 2017 Capital Improvement Fund (Account 415.40.4117.65515 – 417019), which has $90,000 budgeted for Pavement Markings. For Action (A3.7) Contract with Builders Paving, LLC for Parking Lot Improvement Project Staff recommends City Council authorize the City Manager to execute a contract for the 2017 Parking Lot Improvement Project (Bid No. 17-27) with Builders Paving, LLC (4413 Roosevelt Road #108, Hillside, IL 60162) in the amount of $1,188,000.00. Funding will be provided from the Parking Fund (Account 505.19.7005.65515 – 417024) in the amount of $713,852.51 and from the CIP Fund (Account 415.40.4117.65515 – 417024) in the amount of $474,174.49. This project was budgeted at $1,775,000 for FY 2017. For Action (A3.8) Purchase of Tree and Planting Services from Suburban Tree Consortium Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 512 trees and planting services for 350 of those trees from Suburban Tree Consortium (STC) in the amount of $130,346.00. Funding for this purchase is provided from three sources: $68,844.00 from Forestry Division General Funds (Account 100.40.4320.65005), with a budget of $135,000; $4,650.00 from Replant Express Funds reserve funds (Account 100.41335); and $58,852.00 from Economic Development Funds (Account: 100.15.5300.62662), with a budget of $250,000. These expenditures are specifically to purchase and replant 195 trees in the various business districts citywide. For Action (A3.9) 2017 Purchase Order for New Tires from Wentworth Tire Service Staff recommends that City Council authorize the City Manager to execute a one- year agreement to purchase tires in the amount of $60,000.00 from Wentworth Tire Service (300 North York Road, Bensenville, IL) under the State Bid Contract # 4017722. Funding for this purchase will be from the Major Maintenance, Tires and Tubes Account 600.19.7710.65065, with a FY 2017 Budget of $100,000.00. For Action 19 of 500 (A3.10)Renewal of CAD Software License and Service Agreement with SunGard Public Sector Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $71,992.80. The Agreement is effective from May 1, 2017 through April 30, 2018. Funding will be provided by the Emergency Telephone System – Service Agreements & Contracts Fund (Account 205.22.5150.62509) with a Budget of $75,000.00. For Action (A3.11)Request For Proposal (RFP) Process Staff recommends the City Council review this response to the referral from the City Council and place on file. For Action: Accept and Place on File (A4) Resolution 28-R-17, Release of City Council Closed Session Minutes Staff recommends City Council adopt Resolution 28-R-17, releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. For Action (A5) Resolution 35-R-17, Authorizing the City Manager to Grant an Easement for Steam, Condensate and Irrigation Service Lines Installation on Sheridan Rd Staff recommends City Council adopt Resolution 35-R-17 authorizing the City Manager to execute an easement agreement with Northwestern University (NU) for a twenty-foot wide utility easement across Sheridan Road located 130 feet south of Haven Street. The easement would allow NU to install conduits for steam, condensate, and irrigation utilities to serve NU properties. The easement would be granted for a 50 year period. No City funding is required for these utility crossing. NU will fund the project and will be assessed a one-time easement fee of $115,563.24. For Action (A6) Resolution 36-R-17, Authorizing the City Manager to Grant an Easement for Electric and Communication Service Line Installation on Sheridan Rd Staff recommends City Council adopt Resolution 36-R-17 authorizing the City Manager to execute an easement agreement with Northwestern University (NU) for a ten-foot wide utility easement across Sheridan Road located 50 feet south of Emerson Street. The easement would allow NU to install conduits for electric and communication utilities to serve NU properties. The easement would be granted for a 50 year period. No City funding is required for this utility crossing. NU will fund the project and will be assessed a one-time easement fee of $57,437.00. For Action 20 of 500 (A7) Ordinance 40-O-17, Amending City Code Section 7-12-4-2, Lead Service Line Replacement Program Staff recommends that City Council adopt Ordinance 40-O-17, amending City Code Section 7-12-4-2, Installation and Maintenance of Service Pipe from Tap to Fixtures. The proposed amendment would promote the replacement of lead water service lines by residential property owners. Funding for the lead water service abatement program would be from the Water Fund reserves and transferred to account 510.40.4225.62410 as needed as loans are issued. For Introduction V. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 21 of 500 Page 1; Rev. 4/19/2017 4:38:33 PM Administration and Public Works Committee Meeting Minutes of April 17, 2017 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, A. Rainey, D. Holmes, M. Wynne, B. Miller STAFF PRESENT: E. Storlie, D. Stoneback, W. Bobkiewicz, M. Lyons, G. Farrar, T. Nunez, S. Nagar, P. D’Agostino, L. Biggs, D. Manis, DC Parrott, J. Lasik, Chief Scott, P. Zalmezak, D. King, W. Peddinghaus, K. LewisLakin STAFF ABSENT: S. Levine, S. Flax, J. Maiworm, E. Thomas-Smith, E. Sanchez, R. Voss, L. Hemingway, K. Richardson, A. Thorpe, Ald. Revelle, Chief Eddington, G. Gerdes, K. Danczak-Lyons PRESIDING OFFICIAL: Ald. Braithwaite I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR A quorum being present, Ald. Braithwaite called the meeting to order at 6:11p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 27, 2017 Ald. Holmes moved to accept the Minutes of March 27, 2017 A&PW meeting as submitted, seconded by Ald. Wynne. The Minutes of the March 27, 2017 A&PW meeting were approved unanimously 5-0. III. PUBLIC COMMENT Junad Rizki voiced concern about the installation of the donated artwork at the Maple Garage. He also discussed the proposed office building on Chicago Avenue not following state law. Jessica Oldani, attorney for entrepreneurs on Main and Chicago and member of the MWEBE Committee spoke in support of item A1.12. Chava Wu, President of Women’s Club of Evanston, spoke regarding the sale of 1714 Chicago Ave. She supports the shorter building with the shorter price tag. Vicky Burke, President of Frances Willard Association, advised caution regarding the Chicago Avenue development. She said the developers do not have a track record working in between historic properties. Ald. Revelle clarified Item A7 to provide parking passes in Districts 1 and 3 Monday through Friday. DRAFT - NOT APPROVED 22 of 500 Page 2; Rev. 4/19/2017 4:38:33 PM IV. ITEMS FOR CONSIDERATION (A1.1) Contract with Robert Kinnucan Tree Experts & Landscaping Company, Inc. for 2017 Dutch Elm Disease Prevention Program Staff recommends City Council authorize the City Manager to execute a contract for the 2017 Dutch Elm Disease Prevention contract to the low bidder, Robert Kinnucan Tree Experts & Landscaping Company, Inc. (28877 Nagel Court, Lake Bluff, IL, 60044) in the amount of $693,079.80. Funding for this project will be from the Forestry Inoculation Fund (Account 100.40.4320.62497), which has a budget of $750,000.00. For Action Ald. Miller moved to recommend City Council authorize the City Manager to execute a contract for the 2017 Dutch Elm Disease Prevention contract to the low bidder, Robert Kinnucan Tree Experts & Landscaping Company, Inc. in the amount of $693,079.80, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A1.2) Contract Extension with Patriot Pavement Maintenance for Crack Sealing Services Staff recommends City Council authorize the City Manager to execute a one year contract extension for crack sealing services with Patriot Pavement Maintenance (825 Segers Rd., Des Plaines, IL 60016) in the amount of $100,000. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this work will from the Street Maintenance Fund (Account 100.40.4510.62509), with a budget of $120,000. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a one year contract extension for crack sealing services with Patriot Pavement Maintenance in the amount of $100,000, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the contract. (A1.3) Purchase of Hox Mix Asphalt from Builders Asphalt Staff recommends that City Council authorize the City Manager to execute a one- year single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt (4413 Roosevelt Road Suite 108, Hillside, IL 60162) in the amount of $23,700. Funding will be as follows: $17,300 from the General Fund (Account 100.40.4510.65055) with a budget of $100,000; $4,000 from the Water Fund (Account 510.40.4540.65051) with a budget of $27,600; and $2,400 from the Sewer Fund (Account 515.40.4530.65051) with a budget of $10,000. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a one-year single source contract for the purchase of Hot Mix Asphalt with Builders Asphalt in the amount of $23,700, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. 23 of 500 Page 3; Rev. 4/19/2017 4:38:33 PM (A1.4) Sole Source Purchase of Water Treatment Plant Turbidimeters from Hach Company Staff recommends that City Council authorize the City Manager to execute a sole source purchase of twelve turbidimeters and accessories from Hach Company (P.O. Box 608 Loveland, CO 80539-0608) in the amount of $49,220.55. Funding for this purchase will be split between Accounts 513.71.7330.65515.717014 & 510.40.4220.65085 with allocations of $25,000.00 and $85,000.00 respectively. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to execute a sole source purchase of twelve turbidimeters and accessories from Hach Company in the amount of $49,220.55, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the purchase. (A1.5) Contract with Joel Kennedy Constructing Corporation for 2017 Water Main Improvements and Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the 2017 Water Main Improvements and Street Resurfacing Project (Bid No. 17-03) with Joel Kennedy Constructing Corporation (2830 N. Lincoln Avenue, Chicago, IL 60657) in the amount of $2,659,267.00. Funding will be provided from the Water Fund (Account 513.71.7330.65515 – 417007) in the amount of $2,110,460.37, the CIP Fund (Account 415.40.4117.65515 – 417007) in the amount of $229,850.63, and the Sewer Fund (Account 515.40.4535.62461 – 417007) in the amount of $318,956.00. This project was budgeted at $3,430,000 for FY 2017. For Action Ald. Miller moved to recommend City Council authorize the City Manager to execute a contract for the 2017 Water Main Improvements and Street Resurfacing Project (Bid No. 17-03) with Joel Kennedy Constructing Corporation in the amount of $2,659,267.00, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A1.6) Contract with J.A. Johnson Paving Company for 2017 Motor Fuel Tax Street Resurfacing Project Staff recommends City Council authorize the City Manager to execute a contract for the 2017 MFT Street Resurfacing Project (Bid No. 17-04) with J.A. Johnson Paving Company (1025 E. Addison Court, Arlington Heights, IL 60005) in the amount of $977,779.00. Funding will be provided from the MFT Fund (Account 415.40.4217.65515 – 417004) with a budget of $1,391,000. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract for the 2017 MFT Street Resurfacing Project (Bid No. 17-04) with J.A. Johnson Paving Company in the amount of $977,779.00, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to approve the contract. 24 of 500 Page 4; Rev. 4/19/2017 4:38:33 PM (A1.7) Change Order No. 1 to the Phase III Engineering Services Contract for the Emerson/Ridge/Green Bay Road Project with ESI Consultants, Ltd Staff recommends City Council authorize the City Manager to execute Change Order No. 1 for the Phase III Construction Engineering Services with ESI Consultants, Ltd., (1979 N. Mill Street, Suite 100, Naperville, IL 60563) in the amount of $92,787.67. This will increase the contract fee from $723,803.89 to $816,591.56. There is no time extension associated with this change order. This change will be funded from the Capital Improvement Fund 2016 GO Bonds (Account No. 415.40.4116.65515-416450). The construction contract is approximately 98% complete and based on actual quantities; staff believes that the final construction contract amount will be approximately $400,000 below the awarded contract amount for items proposed to be funded by GO Bond funds. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute Change Order No. 1 for the Phase III Construction Engineering Services with ESI Consultants, Ltd., in the amount of $92,787.67 increasing the contract fee from $723,803.89 to $816,591.56, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the change order. (A1.8) Agreement Renewal with Express Press to Supply Clothing for the Parks, Recreation and Community Services Summer Programs Staff recommends that the City Council authorize the City Manager to execute the renewal option of the agreement with Express Press (18560 E St. Louis Street, Springfield, MO, 65802) for the Parks, Recreation and Community Services Department (PRCS) 2017 summer clothing, in an amount not to exceed $26,400. PRCS operates a number of summer programs, which clothing is provided to both employees and participants for identification purposes. The intent of the 2016 bid was to combine all the department’s purchases in one request for obtaining pricing from qualified clothing apparel vendors for jackets, hats and camp shirts. Funding will be from thirteen business units, which can be found on the corresponding transmittal memorandum. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to execute the renewal option of the agreement with Express Press for the Parks, Recreation and Community Services Department (PRCS) 2017 summer clothing, in an amount not to exceed $26,400, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the renewal agreement. (A1.9) Agreement with Evanston Township High School to Supply Breakfast and Lunch Meals for 2017 Summer Food Service Program Staff recommends that City Council authorize the City Manager to execute an agreement with Evanston Township High School (1600 Dodge Avenue, Evanston 60201) to provide breakfast and lunch meals for the 2017 Summer Food Service Program in the not-to-exceed amount of $1.50 for breakfast and $3.25 per lunch. This is a reimbursement program in which the total amount of reimbursement the 25 of 500 Page 5; Rev. 4/19/2017 4:38:33 PM City will receive is solely dependent upon the number of meals served and varies depending on the levels of participation. Funding for this program is budgeted in the Recreation Outreach Program business unit where program expenditures are charged back and revenue credited. The projected food cost is $126,000 (expense Account 100.30.3050.65025) and the estimated revenue reimbursed is $146,983 (Account 100.30.3050.53565). For Action Ald. Miller moved to recommend City Council authorize the City Manager to execute an agreement with Evanston Township High School to provide breakfast and lunch meals for the 2017 Summer Food Service Program in the not-to-exceed amount of $1.50 for breakfast and $3.25 per lunch, seconded by Ald. Wynne. Ald. Holmes noted that a local vendor will be providing the meals. The Committee voted unanimously 5-0 to approve the agreement. (A1.10)Change Order No. 2 to 2016 Contract with SP Plus Corporation for Management and Operations of Three Self-Park Facilities Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2016 Management and Operations of Three Self-Park Facilities to SP Plus Corporation (200 East Randolph Street, Suite 7700, Chicago, IL, 60601). This Change Order will cover additional expenses incurred in 2016 for the management and operations of the facilities. Funding for the project will be provided by the Parking System Fund ($31,099.05 for Church Street Garage from Account 505.19.7025.62400, $70,380.00 for Sherman Garage from Account 505.19.7036.62400, and $62,196.00 for Maple Garage from Account 505.19.7037.62400), with a total budget of $1,672,588.00. The FY2016 budget was $1,672,588. Combining this change order in the amount of $163,675.05 with the original 2016 contract amount of $1,508,500 results in total costs of $1,672,175.05 a contract increase of 10.8%. The 2017 not-to- exceed contract amount is $1,490,925. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute Change Order No. 2 to the contract for the 2016 Management and Operations of Three Self-Park Facilities to SP Plus Corporation to cover additional expenses incurred in 2016 for the management and operations of the facilities, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to approve the change order. (A1.11)One-Year Contract Renewal for Testing, Repair & Certification of Fire Apparatus and Aerial Devices Staff recommends City Council approval of a one year contract extension (RFP 15-30) to Global Emergency Products (1401 N. Farnsworth Avenue, Aurora, IL 60505) in the amount of $72,300.00, to provide the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department. Funding will be from the Fleet Services Fund (Account 26 of 500 Page 6; Rev. 4/19/2017 4:38:33 PM 600.19.7710.65060), with a budget of $1,050,000.00 For Action Ald. Holmes moved to recommend City Council approval of a one year contract extension (RFP 15-30) to Global Emergency Products in the amount of $72,300.00, to provide the required annual inspections and repairs for heavy fire apparatus vehicles assigned to Evanston Fire Department, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract extension. (A1.12)Adoption of Entrepreneurship Support Program Staff and M/W/EBE Development Committee recommend adoption of program guidelines for creation of the Entrepreneurship Support Program. Funding will be from the Economic Development’s Business Retention/Expansion Fund (Account 100.15.5300.62662). The approved Fiscal Year 2017 Budget allocated a total of $250,000 for this account. To date, $28,311 has been spent from this account, leaving $221,698 available for expenditure. During the 2017 Budget Review this program was discussed for final approval in 2017 with an estimated expense of approximately $50,000. For Action Ald. Wynne moved to recommend City Council adoption of program guidelines for creation of the Entrepreneurship Support Program, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the program guidelines. (A2) Resolution 37-R-17, Resolution 37-R-17, Acceptance of Public Art Donation from the Irvine Company The Arts Council recommends that the City Council adopt Resolution 37-R-17 and accept two pieces of artwork by Keith Tyson entitled “Up Down East West (Wacker Lobby Molecule)” and “Up Down East West (South Franklin Molecule)” into its public art collection. One piece will be installed on the rear of the Maple Ave. Parking Garage. The other piece will remain in storage until a suitable space has been identified for it. For Action Ald. Miller moved to recommend City Council adopt Resolution 37-R-17 and accept two pieces of artwork by Keith Tyson entitled “Up Down East West (Wacker Lobby Molecule)” and “Up Down East West (South Franklin Molecule)” into its public art collection, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the resolution. (A3) Resolution 30-R-17, Designating the Portion of Washington Street between Asbury Avenue and Ridge Avenue with the Honorary Street Name Sign, “Pope John XXIII School Way” Staff received an honorary street name sign application from Alderman Brian Miller in honor of Pope John XXIII School. Due to time constraints, he has requested that we bypass the normal process and place the application on the 27 of 500 Page 7; Rev. 4/19/2017 4:38:33 PM April 17 City Council agenda for consideration of approval. The City Council has never approved an honorary street name sign without going through the formal naming process. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' Materials Fund (Account 100.40.4520.65115). Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate cost to create all three signs is $200. Resolution 30-R-17 was approved by the Administration and Public Works Committee on March 27, 2017. For Action Ald. Rainey moved to recommend City Council adoption of Resolution 30- R-17 Designating the Portion of Washington Street between Asbury Avenue and Ridge Avenue with the Honorary Street Name Sign, “Pope John XXIII School Way,” seconded by Ald. Miller. The Committee voted unanimously 5-0 to adopt the resolution. (A4) Resolution 32-R-17, Authorizing City Manager to Negotiate and Execute a Loan Agreement with Fire Chief, Brian Scott Staff recommends adoption of City Council Resolution 32-R-17 approving a loan to Brian Scott, Fire Chief for assistance relocating to Evanston. The terms of this loan to Chief Scott will be $100,000 at 0% and secured by a junior mortgage. For Action Ald. Rainey moved to recommend adoption of City Council Resolution 32- R-17 approving a loan to Brian Scott, Fire Chief for assistance relocating to Evanston, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the resolution. (A5) Ordinance 27-O-17, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1521 Staff recommends City Council adopt Ordinance 27-O-17 allowing the paving of the alley north of Brummel Street and east of Grey Avenue through the Special Assessment Process. Funding will be from: 2017 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417017) in the amount of $115,932.50, which has $250,000 budgeted in FY 2017; Special Assessment funds (Account 415.40.4217.65515 – 417017) in the amount of $115,932.50, which has $250,000 budgeted in FY 2017; and Sewer Fund (Account 515.40.4535.62461 – 417017) in the amount of $61,360.00, which has $150,000 budgeted in FY 2017 for this project. For Introduction Ald. Wynne moved to recommend City Council adopt Ordinance 27-O-17 allowing the paving of the alley north of Brummel Street and east of Grey Avenue through the Special Assessment Process, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. 28 of 500 Page 8; Rev. 4/19/2017 4:38:33 PM (A6) Ordinance 28-O-17, To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1522 Staff recommends City Council adopt Ordinance 28-O-17 allowing the paving of the alley north of Simpson Street and east of the Union Pacific Railroad Right of Way through the Special Assessment Process. Funding will be from the 2017 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417017) in the amount of $157,470, which has $250,000 budgeted in FY 2017 and from Special Assessment funds (Account 415.40.4217.65515 – 417017) in the amount of $81,837, which has $250,000 budgeted in FY 2017 for this project. For Introduction Ald. Miller moved to recommend City Council adopt Ordinance 28-O-17 allowing the paving of the alley north of Simpson Street and east of the Union Pacific Railroad Right of Way through the Special Assessment Process, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. (A7) Ordinance 31-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Residents Parking Only Districts Staff recommends that City Council adopt Ordinance 31-O-17, amending City Code Sections 10-11-18(A) and 10-11-18(C) adding: Residents Parking Only on Sheridan Road, both sides, Central Street north to 2815 Sheridan Road. Though the vast majority of the homes on this portion of Sheridan Road have driveways and the resident home owners would be eligible to obtain the proposed permit, the primary purpose of the request is to provide ample parking in Districts 1 and 3 for their visitors based on the visitor pass eligibility. Amending the Evanston Resident Parking Only Districts 1 and 3 will help in providing needed visitor parking when necessary. For Introduction Ald. Rainey moved to recommend City Council adopt Ordinance 31-O-17, amending City Code Sections 10-11-18(A) and 10-11-18(C) adding: Residents Parking Only on Sheridan Road, both sides, Central Street north to 2815 Sheridan Road, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. (A8) Ordinance 32-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(C): Limited Parking Staff recommends that the City Council adopt Ordinance 32-O-17, amending City Code Section 10-11-10(C) adding: Greenwood Street, south side, Grey Avenue to a point 125 feet east thereof. With the increase in commercial activity in and around the 2000 block of Greenwood Street, it has been reported by commercial business owners that it has become increasingly difficult for patrons of their respective businesses to find adequate short term parking in the area. For Introduction Ald. Holmes moved to recommend City Council adopt Ordinance 32-O-17, amending City Code Section 10-11-10(C) adding: Greenwood Street, south 29 of 500 Page 9; Rev. 4/19/2017 4:38:33 PM side, Grey Avenue to a point 125 feet east thereof, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to adopt the ordinance. (A9) Ordinance 33-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(J): Residents Only Parking Districts Staff recommends that the City Council adopt Ordinance 33-O-17, amending City Code Section 10-11-18(J), District 11: delete 8:00 a.m. to 5:00 p.m., Monday through Friday and add: Twenty-four (24) hours daily, seven (7) days per week. With the increase in commercial activity in and around the 1100 block of Emerson Street and on East Railroad south thereof, it has become difficult for the residents at the corner of Emerson Street and East Railroad (1122 Emerson) to find parking near their residence. For Introduction Ald. Wynne moved to recommend City Council adopt Ordinance 33-O-17, amending City Code Section 10-11-18(J), District 11: delete 8:00 a.m. to 5:00 p.m., Monday through Friday and add: Twenty-four (24) hours daily, seven (7) days per week, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. (A10) Ordinance 34-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(G): Limited Parking Staff recommends that City Council adopt Ordinance 34-O-17, amending City Code Section 10-11-10(G) adding: Green Bay Road, West side, from Emerson Street to a point 44 feet north thereof. With the new roadway construction completed on Green Bay Road, parking has become available on the west side of Green Bay Road from Emerson Street to Asbury Avenue. Hecky’s Barbecue, 1902 Green Bay Road, has requested that two (2) parking spaces be made available for customer use for a period of time not exceeding fifteen (15) minutes between the hours of 9:00 a.m. and 6:00 p.m. on any day for carry-out activity. For Introduction Ald. Miller moved to recommend City Council adopt Ordinance 34-O-17, amending City Code Section 10-11-10(G) adding: Green Bay Road, West side, from Emerson Street to a point 44 feet north thereof, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the ordinance. (A11) Ordinance 24-O-17, Decreasing the Number of Class F Liquor Licenses for Whole Foods Market Staff recommends City Council adoption of Ordinance 24-O-17, decreasing the number of Class F Liquor Licenses for WFM-WO, Inc. d/b/a Whole Foods Market located at 1111 Chicago Avenue. This location is closing, and therefore not renewing its liquor license. Staff recommends suspension of the rules for Introduction and Action at the April 17, 2017 City Council meeting. For Introduction and Action 30 of 500 Page 10; Rev. 4/19/2017 4:38:33 PM Ald. Rainey moved to suspend of the rules and recommend City Council adoption of Ordinance 24-O-17, decreasing the number of Class F Liquor Licenses for WFM-WO, Inc. d/b/a Whole Foods Market located at 1111 Chicago Avenue, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. (A12) Ordinance 29-O-17, Decreasing the Number of Class C Liquor Licenses for Hilton Garden Inn Staff recommends City Council adoption of Ordinance 29-O-17, decreasing the number of Class C Liquor Licenses for Evanston Lessee, LLC d/b/a Hilton Garden Inn located at 1818 Maple Street. Evanston Lessee, LLC d/b/a Hilton Garden Inn no longer is the owner of the premises as it was sold to a new corporate entity. The new corporate entity submitted an application for a new Class C license under the new corporate ownership. Staff recommends suspension of the rules for Introduction and Action at the April 17, 2017 City Council meeting. For Introduction and Action Ald. Holmes moved to suspend of the rules and recommend City Council adoption of Ordinance 29-O-17, decreasing the number of Class C Liquor Licenses for Evanston Lessee, LLC d/b/a Hilton Garden Inn located at 1818 Maple Street. Evanston Lessee, LLC d/b/a Hilton Garden Inn no longer is the owner of the premises as it was sold to a new corporate entity, seconded by Ald. Wynne. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. (A13) Ordinance 30-O-17, Increasing the Number of Class C Liquor Licenses for Hilton Garden Inn Local Liquor Commissioner recommends City Council adoption of Ordinance 30- O-17, increasing the number of Class C Liquor Licenses for MHF Evanston Operating V, LLC d/b/a Hilton Garden Inn located at 1818 Maple Street from twenty-two (22) to twenty-three (23). The Ordinance will permit issuance of a Class C license to MHF Evanston Operating V, LLC d/b/a Hilton Garden Inn, the new corporate owner of the property. Staff recommends suspension of the rules for Introduction and Action at the April 17, 2017 City Council meeting. For Introduction and Action Ald. Holmes moved to suspend of the rules and recommend City Council adoption of Ordinance 30-O-17, increasing the number of Class C Liquor Licenses for MHF Evanston Operating V, LLC d/b/a Hilton Garden Inn located at 1818 Maple Street from twenty-two (22) to twenty-three (23), seconded by Ald. Wynne. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. 31 of 500 Page 11; Rev. 4/19/2017 4:38:33 PM (A14) Ordinance 35-O-17, Decreasing the Number of Class D Liquor Licenses for The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 35- O-17 amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses. The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street (Rear) has applied for a Class I Liquor License. For Introduction Ald. Wynne moved to recommend City Council adoption of Ordinance 35- O-17 amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the ordinance. (A15) Ordinance 36-O-17, Increasing the Number of Class I Liquor Licenses for The Barn Local Liquor Commissioner recommends City Council adoption of Ordinance 36- O-17 amending City Code Subsection 3-4-6-(I) to increase the number of authorized Class I liquor licenses from two (2) to three (3), and permit issuance of a Class I license to The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street (Rear). The Class I license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption both on the licensed premises and off the premises. For Introduction Ald. Wynne moved to recommend City Council adoption of Ordinance 36- O-17 amending City Code Subsection 3-4-6-(I) to increase the number of authorized Class I liquor licenses from two (2) to three (3), and permit issuance of a Class I license to The Barn Investment, LLC d/b/a The Barn located at 1016 Church Street (Rear), seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the ordinance. (A16) Ordinance 12-O-17, Amending City Code Section 3-4-6(K) Allowing On-Site Consumption of Beer and Wine for the Class K Liquor License Local Liquor Commissioner recommends City Council adoption of Ordinance 12- O-17 amending City Code Subsection 3-4-6(K) to allow on-site consumption of beer and wine for the Class K Liquor License. This Ordinance updates the liquor code to: include a craft beer definition consistent with the Illinois Liquor Code, 235 ILCS 5/3-12(18)(a); exclude the downtown core area from obtaining a Class K Liquor License; and require Class K Liquor License holders to provide limited food service when providing sale of craft beer and wine for on-site consumption. For Introduction Ald. Miller moved to recommend City Council adoption of Ordinance 12-O- 17 amending City Code Subsection 3-4-6(K) to allow on-site consumption of beer and wine for the Class K Liquor License, seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the ordinance. 32 of 500 Page 12; Rev. 4/19/2017 4:38:33 PM (A17) Ordinance 21-O-17, Amending City Code Title 7, Chapter 15, “Board of Local Improvements” Staff recommends City Council adoption of Ordinance 21-O-17 amending City Code Title 7, Chapter 15 “Board of Local Improvements.” Following the reorganization of the Public Works Agency, Ordinance 21-O-17 updates the titles of the employees that are members of the Evanston Board of Local Improvements and makes additional minor text amendments to modernize the language of the ordinance to current City standards. For Introduction Ald. Rainey moved to recommend City Council adoption of Ordinance 21- O-17 amending City Code Title 7, Chapter 15 “Board of Local Improvements,” seconded by Ald. Holmes. The Committee voted unanimously 5-0 to adopt the ordinance. (A18) Ordinance 41-O-17, Authorization of the City Manager to Negotiate a Sales Contract for the City-Owned Real Property Located at 1714-20 Chicago Avenue Staff recommends City Council adoption of Ordinance 41-O-17, authorizing the City Manager to negotiate a sales contract for the City-Owned real property located at 1714-1720 Chicago Avenue. A two-thirds majority of City Council is required to adopt Ordinance 41-O-17. For Introduction Ald. Holmes moved to recommend City Council adoption of Ordinance 41- O-17, authorizing the City Manager to negotiate a sales contract for the City-Owned real property located at 1714-1720 Chicago Avenue, seconded by Ald. Rainey. Ald. Miller asked the public commenters for clarification of their concerns. Ms. Burke explained that she needs to see a straight forward rendering. She is not sure what it will look like straight on from the Willard and Women’s Club properties. Ald. Holmes noted that the Committee is voting to approve negotiation of the contract, not the design. Chava Wu has concerns about traffic congestion and safety. She added that an 11 story building is better than a 14 story building. The architect on the project explained the design plans to have landscaping on top of the three story deck both north and south. City Manager Bobkiewicz noted that this is the early stages of negotiating an agreement before approval of the land use process. The Committee voted unanimously 5-0 to adopt the ordinance. 33 of 500 Page 13; Rev. 4/19/2017 4:38:33 PM V. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Wynne moved to adjourn. The meeting was adjourned at 6:44pm. 34 of 500 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: April 18, 2017 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – March 20, 2017 through April 2, 2017 $ 2,866,481.58 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – April 25, 2017 $ 1,345,388.08 General Fund Amount – Bills list $ 319,746.04 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 4,211,869.66 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending February 28, 2016 $ 180,162.25 Attachments: Bills List, February Credit Card Transactions Item A1/A2 For City Council meeting of April 24, 2017 Business of the City by Motion: City Payroll and Bills For Action Memorandum 35 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 100 GENERAL FUND 100 GENERAL FUND SUPPORT 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 16-1213 247.00 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 17-50 1,245.00 41420 CALLYO MOBILE APPLICATION 840.00 100 GENERAL FUND SUPPORT Total 2,332.00 1505 CITY MANAGER 64540 AT & T MOBILITY *COMMUNICATION CHARGES 165.74 1505 CITY MANAGER Total 165.74 1510 PUBLIC INFORMATION 62210 ALLEGRA PRINT & IMAGING COUNCIL INSTALLATION INVITATIONS 41.00 62665 LANGUAGE LINE SERVICES TRANSLATION SERVICES 5.13 64004 AVI SYSTEMS, INC.BROADCAST EQUIPMENT SUPPORT RENEWAL 1,500.00 64004 AVI SYSTEMS, INC.LIVE BROADCAST EQUIPMENT SUPPORT WARRANTY 3,995.00 1510 PUBLIC INFORMATION Total 5,541.13 1555 FINANCIAL ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES 53.13 1555 FINANCIAL ADMINISTRATION Total 53.13 1560 REVENUE & COLLECTIONS 52010 DEBORAH L. POOL CREDIT CARD WAS DOUBLE CHARGED FOR WHEEL TAX 75.00 52010 PAM BOSSERT PAID WT TWICE AND PAID WT TICKETS 226.00 61060 ACCOUNTING PRINCIPALS ACCOUNTING CLERK TEMPORARY WORK 1,663.75 62315 MAILFINANCE INC.POSTAGE 2,250.00 62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 4,883.41 62449 SECRETARY OF STATE DRIVER SERVICES DEPARTMENT DRIVERS LICENSE SUSPENSION FEE 20.00 62449 SECRETARY OF STATE DRIVER SERVICES DEPARTMENT DRIVERS LICENSE SUSPENSION FEE 10.00 62449 SECRETARY OF STATE DRIVER SERVICES DEPARTMENT DRIVERS LICENSE SUSPENSION FEE 50.00 64541 AZAVAR AUDIT SOLUTIONS CONTINGENCY PAYMENT 967.15 65045 THIRD MILLENNIUM ASSOCIATES, INC.PROGRAMMING & SYSTEM 750.00 1560 REVENUE & COLLECTIONS Total 10,895.31 1570 ACCOUNTING 62280 FEDERAL EXPRESS CORP.SHIPPING 27.17 65095 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR ANDREW VILLAMIN 39.00 1570 ACCOUNTING Total 66.17 1580 COMMUNITY ARTS 66040 NICHOLAS, TRACY PANEL JUDGE FOR 2017 CULTURAL FUND GRANT PROGRAM 125.00 66040 ROBBINSON, MORRIS PANEL JUDGE FOR 2017 CULTURAL FUND GRANT PROGRAM 125.00 66040 ADLER, BETH PANEL JUDGE FOR 2017 CULTURAL FUND GRANT PROGRAM 125.00 66040 KEMP, JUDY PANEL JUDGE FOR 2017 CULTURAL FUND GRANT PROGRAM 125.00 66040 JOY, FRAN PANEL JUDGE FOR 2017 CULTURAL FUND GRANT PROGRAM 125.00 66040 SUSAN DAVIS FRIEDMAN PANEL JUDGE FOR 2017 CULTURAL FUND GRANT PROGRAM 125.00 66040 GAY G. RISEBOROUGH PANEL JUDGE FOR 2017 CULTURAL FUND GRANT PROGRAM 125.00 1580 COMMUNITY ARTS Total 875.00 5300 ECON. DEVELOPMENT FUND 65522 DREAMLAND CLEAN WASH & LAUNDRY STOREFRONT MODERNIZATION GRANT REIMBURSEMENT 807 HOWARD 1,789.00 5300 ECON. DEVELOPMENT FUND Total 1,789.00 1705 LEGAL ADMINISTRATION 62130 OFFICE DEPOT OFFICE SUPPLIES 86.50 62509 SUSAN D BRUNNER HEARING OFFICERS 2,590.00 62509 JEFFREY D. GREENSPAN HEARING OFFICERS 1,590.00 62509 MITCHELL C. EX HEARING OFFICERS 1,965.00 1705 LEGAL ADMINISTRATION Total 6,231.50 1905 ADM.SERVICES- GENERAL SUPPORT 62295 PHOTOFAX, INC.LOCAL TRAVEL 695.00 1905 ADM.SERVICES- GENERAL SUPPORT Total 695.00 1929 HUMAN RESOURCE DIVISION 62160 STANARD & ASSOCIATES NEW HIRE TESTING-POLICE 3,555.00 62160 CLS BACKGROUND INVESTIGATIONS BACKGROUND CHECKS-FIRE 199.90 62160 THEODORE POLYGRAPH SERVICE, INC.NEW HIRE TESTING-FIRE 300.00 62160 THEODORE POLYGRAPH SERVICE, INC.NEW HIRE TESTING-POLICE 300.00 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES DRUG TESTING 164.00 62512 ICIMS ONLINE EMPLOYMENT APPLICATIONS-RECRUITMENT-ICIMS 3,975.00 65095 TEUTEBERG INC W-2 BLANK FORMS 204.50 1929 HUMAN RESOURCE DIVISION Total 8,698.40 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 755.34 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR LUKE STOWE 39.00 62340 AOT PUBLIC SAFETY CORPORATION ANNUAL CRY WOLF SOFTWARE RENEWAL 7,803.00 62340 MCCi, LLC LASERFICHE ANNUAL SOFTWARE LICENSING AND SUPPORT 15,625.40 62380 XEROX CORPORATION COPIER CHARGES 384.58 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 3,939.65 64505 AT & T COMMUNICATION CHARGES 317.07 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 1,650.91 1932 INFORMATION TECHNOLOGY DIVI. Total 30,514.95 1941 PARKING ENFORCEMENT & TICKETS 52505 STEPHENS, TODD OVERPAID CITATION 700806138 5.00 52505 BJORLING, KURT PAID CITATION BUT CITATION WAS ISSUED IN ERROR 40.00 52505 MIRETZKY, MARTIN OVERPAID CITATION 700785245 40.00 52505 PIPOVIC, ZORICA OVERPAID CITATION 700769714 2.50 52505 PAM BOSSERT PAID WT TWICE AND PAID WT TICKETS 240.00 62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM MARCH 2017 3,075.00 62451 BENJAMIN MCBRATNEY TOW REFUND 195.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 38.01 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 170.55 65045 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOR PARKING ENFORCEMENT 78.00 1941 PARKING ENFORCEMENT & TICKETS Total 3,884.06 136 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 1950 FACILITIES 62225 COMCAST CABLE CABLE CHARGES 144.01 62225 DUSTCATCHERS, INC.CARPET MAT SERVICE 205.35 62245 BRANIFF COMMUNICTIONS INC REPAIR OF FIRE 3 EMERGENCY WARNING SIREN 4,497.15 62245 UTILITY DYNAMICS CORPORATION ELECTRIC CONNECTION FOR POLICE CAMERA AT ELKS PARK LIGHT POLE 2,262.00 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP FEE DUES 320.00 62425 THYSSENKRUPP ELEVATOR FIRE 5 ELEVATOR MAINTENANCE 669.49 62440 RAYNOR DOOR COMPANY FIRE STATION 4 OVERHEAD DOOR REPAIR 413.44 62509 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 379.00 64005 COMED UTILITIES 404.47 64015 NICOR UTILITIES 1,722.66 65050 CENTRAL RUG & CARPET CO.SERVICE CENTER OFFICE CARPET 4,584.00 65050 MARK VEND COMPANY COFFEE 181.04 65050 MARK VEND COMPANY COFFEE AND TEA FOR CIVIC CENTER 280.68 65050 PATTEN INDUSTRIES REPAIR PDHQ EMERGENCY POWER GENERATOR RADIATOR & COOLANT SYSTEM 7,244.46 1950 FACILITIES Total 23,307.75 2126 BUILDING INSPECTION SERVICES 52080 INTERIOR CONSTRUCTION GROUP, INC PERMIT 16INTR-0404 REFUND 1,482.90 62236 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 151.60 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 50.00 62464 SAFEBUILT ILLINOIS PLAN REVIEW AND INSPECTION SERVICES 3,323.23 62490 COOK COUNTY RECORDER OF DEEDS HOUSING REHAB MORTGAGE RELEASES 80.00 2126 BUILDING INSPECTION SERVICES Total 5,087.73 2205 POLICE ADMINISTRATION 62210 MSF GRAPHICS, INC.PRINTING SERVICES 400.86 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 5.00 62272 WEST PUBLISHING CORP. DBA THOMSON REUTERS WEST INFORMATION CHARGES 487.60 62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - MARCH 340.00 62370 NATIONAL AWARDS & FINE GIFTS AWARDS 100.00 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 1,037.00 64015 NICOR UTILITIES 327.22 65020 J. G. UNIFORMS, INC UNIFORM - VEST 985.00 65020 KIESLER POLICE SUPPLY, INC.UNIFORM - VEST 884.40 65125 MARK VEND COMPANY COFFEE CUPS 296.90 65125 PRESTONS FLOWERS & GIFTS FLOWERS 60.05 2205 POLICE ADMINISTRATION Total 4,924.03 2210 PATROL OPERATIONS 62490 BEST TECHNOLOGY SYSTEMS, INC.RANGE CLEANING 895.00 2210 PATROL OPERATIONS Total 895.00 2225 SOCIAL SERVICES BUREAU 62370 CITY OF EVANSTON - PETTY CASH PETTY CASH - YOUTH SERVICES 216.15 2225 SOCIAL SERVICES BUREAU Total 216.15 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 187.39 2240 POLICE RECORDS Total 187.39 2251 311 CENTER 64505 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64505 AT & T *COMMUNICATION CHARGES 400.92 2251 311 CENTER Total 410.94 2260 OFFICE OF ADMINISTRATION 62295 KLEINPASTE, JASON MEAL/TRAINING - BLOODSTAIN 1 75.00 62295 KLEINPASTE, JASON MEAL/TRAINING - BLOODSTAIN 2 75.00 62295 SHANAS, RICHARD L.TRAINING - CERTIFIED SHIELD OPERATOR 95.00 62295 GLYNN, ELIZABETH MEALS - FORCE SCIENCE CERTIFICATION 75.00 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - MARCH 2017 418.50 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - JOHN REID ADVANCED INTERVIEWS & INTERROGATIONS 525.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - PHYSICAL SURVEILLANCE FOR LAW ENFORCEMENT 300.00 62295 NORTHWEST POLICE ACADEMY TRAINING 90.00 62295 RUSSELL, DANIEL J MEALS/TRAINING - FBI BASIC SWAT SCHOOL 75.00 62295 UNIVERSITY OF ILLINOIS -GAR 162 TRAINING - MFI RECERTIFICATION 100.00 62295 CONLEY, JUSTIN MEAL/TRAINING - BASIC TRAFFIC CRASH 75.00 62295 CURTIN, THOMAS MEALS/TRAINING -POLICE URBAN RIFLE/CARBINE 45.00 62295 LEAKS, DENNIS MEALS - FORCE SCIENCE CERTIFICATION 75.00 62295 LOGAN CONSULTING SERVICES, LLC TRAINING - DIVERSITY AND INCLUSION 30,000.00 62295 NORTHWESTERN UNIVERSITY CENTER FOR PUBLIC SAFTEY TRAINING - MOTORCYCLE CRASH RECONSTRUCTION 1,000.00 62295 SACLUTI, MELISSA TRAINING / 2017 WOMEN IN CRIMINAL JUSTICE CONFERENCE 307.33 62295 AMY GOLUBSKI MEALS/TRAINING - 40 HOUR LAW REVIEW 75.00 62295 GIL LEVY MEALS/TRAINING - FBI BASIC SWAT SCHOOL 75.00 62295 ILLINOIS CRISIS NEGOTIATORS ASSOCIATION TRAINING - CRISIS NEGOTIATIONS 280.00 62295 WITT, KARL MEAL/TRAINING - BASIC TRAFFIC CRASH INVESTIGATION 75.00 64565 COMCAST CABLE CABLE SERVICE 24.21 2260 OFFICE OF ADMINISTRATION Total 33,860.04 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK 20.00 65120 DIGITAL ALLY, INC.SPEED LIDAR 3,610.00 65125 MUNICIPAL ELECTRONICS INC RADAR REPAIR 104.28 2270 TRAFFIC BUREAU Total 3,734.28 2280 ANIMAL CONTROL 64015 NICOR UTILITIES 400.47 2280 ANIMAL CONTROL Total 400.47 2291 PROPERTY BUREAU 65125 SIRCHIE FINGERPRINTS LABS INC.FINGERPRINTING SUPPLIES 264.42 65125 LB MEDWASTE SERVICES, INC.MEDICAL WASTE REMOVAL 405.00 2291 PROPERTY BUREAU Total 669.42 2295 BUILDING MANAGEMENT 62225 COLLEY ELEVATOR CO.ELEVATOR INSPECTION 188.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,345.13 65125 ULINE JANITORIAL SUPPLIES 300.21 65125 DUSTCATCHERS, INC.FLOOR MATS 93.50 2295 BUILDING MANAGEMENT Total 1,926.84 237 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 2305 FIRE MGT & SUPPORT 64015 NICOR UTILITIES 1,333.26 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 130.26 65020 AIR ONE EQUIPMENT TURNOUT GEAR REPAIR 580.50 65020 TODAY'S UNIFORMS INC.UNIFORMS 3,792.89 65095 OFFICE DEPOT OFFICE SUPPLIES 104.97 65125 CHICAGO BADGE & INSIGNIA CO.BADGES 124.05 2305 FIRE MGT & SUPPORT Total 6,065.93 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE SERVICES - MARCH 2017 9,558.08 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 577.79 65040 SAM'S CLUB *SUPPLIES: JANITORIAL SUPPLIES 88.00 65075 PHYSIO-CONTROL, INC.EMS SUPPLIES 451.35 65090 FIRST SIGNS OF FIRE SAFETY MARKERS 159.45 65105 HYDRA RAM TOOL REPAIR 232.76 2315 FIRE SUPPRESSION Total 11,067.43 2435 FOOD AND ENVIRONMENTAL HEALTH 62210 FEDEX KINKO'S - CAS PRINTING AND RELATED SERVICES 1,185.45 62474 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 40.08 62494 ILLINOIS STATE POLICE BACKGROUND CHECK FOR HOME DAYCARE 87.00 62605 ROSE PEST SOLUTIONS FINANCE CHARGE 62.07 62605 ROSE PEST SOLUTIONS PEST CONTROL SERVICES 1,760.00 62605 ROSE PEST SOLUTIONS PEST CONTROL WEEKLY SERVICE 880.00 62605 ROSE PEST SOLUTIONS PEST CONTROL WEEKLY SERVICES 880.00 62605 ROSE PEST SOLUTIONS WEEKLY PEST CONTROL 440.00 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 151.60 65075 FINEST COURIER LOGISTICS COURIER CHARGES 35.00 65075 FINEST COURIER LOGISTICS COURIER SERVICES 35.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 5,556.20 2440 VITAL RECORDS 62210 MSF GRAPHICS, INC.5000 DEATH CERTIFICATES 1,375.00 62210 MSF GRAPHICS, INC.BIRTH CERTIFICATES RECEIPTS 84.50 62490 IL DEPT OF PUBLIC HEALTH CERTIFIED DEATH CERTIFICATES SURCHARGE 820.00 2440 VITAL RECORDS Total 2,279.50 3020 REC GENERAL SUPPORT 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 94.75 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 390.12 3020 REC GENERAL SUPPORT Total 484.87 3025 PARK UTILITIES 64005 COMED UTILITIES 1,441.67 64015 NICOR UTILITIES 640.33 3025 PARK UTILITIES Total 2,082.00 3030 CROWN COMMUNITY CENTER 62507 CLASSIC BOWL FIELD TRIP 135.00 64015 NICOR UTILITIES 145.41 65025 GOURMET GORILLA, INC.CHILD CARE MEALS 2,325.47 65025 GOURMET GORILLA, INC.MEALS FOR PRE-SCHOOL 2,196.90 3030 CROWN COMMUNITY CENTER Total 4,802.78 3035 CHANDLER COMMUNITY CENTER 64015 NICOR UTILITIES 237.58 3035 CHANDLER COMMUNITY CENTER Total 237.58 3040 FLEETWOOD JOURDAIN COM CT 62225 STA-KLEEN INC.CLEANING DUCT AND FILTERS 41.00 62225 CINTAS CORPORATION #769 CLEANING SERVICE FLOOR MATS 103.54 62225 CINTAS CORPORATION #770 MONTHLY CLEANING FOR DOOR MATS 103.54 64015 NICOR UTILITIES 319.28 65095 OFFICE DEPOT OFFICE SUPPLIES 16.08 3040 FLEETWOOD JOURDAIN COM CT Total 583.44 3045 FLEETWOOD/JOURDAIN THEATR 62210 QUARTET COPIES FJT SEASON POSTERS 184.00 62505 LEVANDER, KELLY THEATRE ASSISTANT SOCIAL MEDIA 480.00 62505 WILLIAMS, REISHA ARTIST TO CREATE ORIGINAL SETS 2017 600.00 65110 SOUND PRODUCTION & LIGHTING, LLC SOUND EQUIPMENT FOR WOMEN'S HISTORY MONTH LUNCHEON 300.00 3045 FLEETWOOD/JOURDAIN THEATR Total 1,564.00 3050 RECREATION OUTREACH PROGRAM 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 46.67 3050 RECREATION OUTREACH PROGRAM Total 46.67 3055 LEVY CENTER SENIOR SERVICES 61062 KEVIN SPARKMON SECURITY LIQUOR RENTAL 120.00 62210 ALLEGRA PRINT & IMAGING CALLIE SADLER BUSINESS CARDS 39.00 62245 APPLIANCE SERVICE CENTER REFRIGERATOR QUOTE 98.00 62245 BILTMORE REFRIGERATION SERVICE AND SALES REFRIGERATOR PORT 127.25 62245 BILTMORE REFRIGERATION SERVICE AND SALES REFRIGERATOR REPAIR 1,880.01 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 48.09 62505 COMPUTER TRAINING & SUPPORT SERVICES INSTRUCTOR SERVICES 240.00 62505 CONNELLY'S ACADEMY TAE KWON DO CLASSES- LEVY CENTER 6,967.20 62505 RICHMOND, PHYLLIS ALEXANDER TECHNIQUE INSTRUCTOR 375.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 232.05 62511 COMCAST CABLE CABLE CHARGES 167.97 62695 JUDON, ARNETT TAXI COUPON REIMBURSEMENT 2,400.00 62695 303 TAXI TAXI COUPON REIMBURSEMENT MARCH 2017 24,652.00 64015 NICOR UTILITIES 299.79 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 65025 SMIGO MANAGEMENT GROUP FOOD PREPARATION SERVICES-LEVY CONGREGATE MEAL PROGRAM 2,681.40 65110 MOBILE MINI, INC.STORAGE POD RENTAL 111.58 3055 LEVY CENTER SENIOR SERVICES Total 40,449.36 338 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 3080 BEACHES 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 37.90 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 46.68 64015 NICOR UTILITIES 185.63 65055 ALLEGRA PRINT & IMAGING CANAL SIGNS 132.00 65110 ELIFEGUARD, INC.EQUIPMENT AND SUPPLIES 1,163.90 3080 BEACHES Total 1,566.11 3095 CROWN ICE RINK 62245 JORSON & CARLSON ICE SCRAPPER MAINTENANCE 35.01 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 18.95 62505 RC TRAINING & FITNESS PERFORMANCE BASED TRAINING 1,125.00 64015 NICOR UTILITIES 436.23 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 527.89 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLY 298.45 65110 HOUSE OF RENTAL TABLE RENTAL 755.00 3095 CROWN ICE RINK Total 3,196.53 3100 SPORTS LEAGUES 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 92.00 65110 NATIONAL SEED SUPPLIES 1,466.00 65110 RUSSO POWER EQUIPMENT SUPPLIES 1,025.00 65110 MARTENSON TURF PRODUCTS, INC.LINE MARKING 213.60 3100 SPORTS LEAGUES Total 2,796.60 3215 YOUTH ENGAGEMENT DIVISION 62360 SAM'S CLUB *MEMBERSHIP FEE: PORSCHIA DAVIS 15.00 62490 SAM'S CLUB *SUPPLIES: SUMMER YOUTH 92.98 62490 SAM'S CLUB *SUPPLIES: SUMMER YOUTH 619.18 62490 SHELTON, PATRICK DJ-MIDDLE SCHOOL DANCE 150.00 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 56.85 3215 YOUTH ENGAGEMENT DIVISION Total 934.01 3225 GIBBS-MORRISON CULTURAL CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 55.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 87.05 62509 SETH WATSON STUDIO ENGINEER 62.50 3225 GIBBS-MORRISON CULTURAL CENTER Total 204.55 3605 ECOLOGY CENTER 62505 CIGAN, LILY YOGA PROGRAM INSTRUCTION 576.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES - ECOLOGY 51.99 3605 ECOLOGY CENTER Total 627.99 3710 NOYES CULTURAL ARTS CENTER 64015 NICOR UTILITIES 439.96 3710 NOYES CULTURAL ARTS CENTER Total 439.96 3720 CULTURAL ARTS PROGRAMS 65025 SAM'S CLUB *SUPPLIES: CAST PARTY SNACKS 84.55 3720 CULTURAL ARTS PROGRAMS Total 84.55 3806 CIVIC CENTER SERVICES 64015 NICOR UTILITIES 713.65 3806 CIVIC CENTER SERVICES Total 713.65 4105 PUBLIC WORKS AGENCY ADMIN 52130 CAGLE, INA PURCHASED DIST. 4 PERMIT BUT IS NO LONGER PART OF DIST. 4 15.00 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP FEE DUES 1,920.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64545 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 1,610.75 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET STOCKING 52.14 68205 JASON LIECHTY FLIGHT REIMBURSEMENT FOR CLIMATE & ENERGY CANDIDATE 274.40 4105 PUBLIC WORKS AGENCY ADMIN Total 3,882.31 4300 ENVIRONMENTAL SERVICES 64505 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET STOCKING 50.21 4300 ENVIRONMENTAL SERVICES Total 60.23 4320 FORESTRY 65085 ALEXANDER EQUIPMENT CO.TREE CLIMBING EQUIPMENT 110.15 4320 FORESTRY Total 110.15 4330 GREENWAYS 62195 UNIVERSAL FENCES & DECKS INC CHAIN LINK FENCE 1,200.00 65005 LURVEY LANDSCAPE SUPPLY FERTILIZER FOR LEVY CENTER 67.65 65005 LURVEY LANDSCAPE SUPPLY FERTILIZER FOR TRAFFIC CIRCLES 19.20 65005 LURVEY LANDSCAPE SUPPLY TOP SOIL FOR FLEETWOOD 36.30 65005 RUSSO POWER EQUIPMENT FERTILIZER 59.00 65070 KROMER CO. LLC.PRESSURE REGULATOR 311.35 65085 RUSSO POWER EQUIPMENT HAND TOOLS 740.81 65085 RUSSO POWER EQUIPMENT PAINT GUN AND DRAIN SPADE 51.97 65085 RUSSO POWER EQUIPMENT PRUNERS 77.98 65085 RUSSO POWER EQUIPMENT TARP 71.99 4330 GREENWAYS Total 2,636.25 4400 CAPITAL PLANNING & ENGINEERING 62210 BHFX LLC OCE LARGE FORMAT PRINTER/SCANNER ANNUAL SERVICE CONTRACT 1,250.00 4400 CAPITAL PLANNING & ENGINEERING Total 1,250.00 4500 INFRASTRUCTURE MAINTENANCE 64505 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 128.19 4500 INFRASTRUCTURE MAINTENANCE Total 128.19 4510 STREET MAINTENANCE 65050 GROVER WELDING COMPANY PLATE FABRICATION-STREET BALLARDS 848.75 65055 ARROW ROAD CONSTRUCTION COLD PATCH PURCHASE 2,766.72 65055 OZINGA CHICAGO RMC, INC CONCRETE PURCHASE 2,256.00 4510 STREET MAINTENANCE Total 5,871.47 4520 TRAF. SIG.& ST LIGHT MAINT 64006 COMED UTILITIES 13,781.32 64007 COMED UTILITIES 6,405.73 439 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 64008 COMED UTILITIES 260.59 65070 ELCAST LIGHTING STRRET LIGHT FIXTURE REPAIR 1,425.00 65115 ARTS & LETTERS LTD.HONORARY STREET NAME 233.00 65115 ARTS & LETTERS LTD.ID STICKERS 190.00 65115 HALL SIGNS INC TRAFFIC SIGNS 4,637.00 65115 TRAFFIC & PARKING CONTROL CO INC.REPLACEMENT LED SCHOOL CROSSING SIGN 645.00 65115 TRAFFIC & PARKING CONTROL CO INC.TRAFFIC SIGN- RECYCLING 7,033.34 4520 TRAF. SIG.& ST LIGHT MAINT Total 34,610.98 4550 MAINT-SNOW & ICE 62509 RYAN ZIMMERMAN WEATHER FORCASTING SERVICE 625.00 65015 MORTON SALT BULK ROCK PURCHASE 37,426.32 4550 MAINT-SNOW & ICE Total 38,051.32 100 GENERAL FUND Total 319,746.04 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 62210 ALLEGRA PRINT & IMAGING BUSINESS CARDS FOUCHE 39.00 65095 ALLEGRA PRINT & IMAGING ENVELOPES 149.00 65095 OFFICE DEPOT OFFICE SUPPLIES -60.25 4605 GENERAL ASSISTANCE ADMIN Total 127.75 175 GENERAL ASSISTANCE FUND Total 127.75 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 660.00 62509 PROGRESSIVE INTELLIGENCE TECHNOLOGIES ANNUAL RENEWAL 4,043.00 65085 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 180.00 5150 EMERGENCY TELEPHONE SYSTM Total 4,883.00 205 EMERGENCY TELEPHONE (E911) FUND Total 4,883.00 415 CAPITAL IMPROVEMENTS FUND 4116 2016 BOND PROJECTS 516002 62145 SMITHGROUPJJR, INC.RFP 16-13, CHURCH STREET HARBOR RENOVATIONS - PHASE 2 1,961.00 416535 62145 STANLEY CONSULTANTS INC.MAIN ST. CORRIDOR IMPROVEMENT PROJECT RFP# 16-47 7,500.00 65515 LAKOTA GROUP, INC.PARK OUTDOOR SCORE CARD RFP 16-56 14,623.64 65515 CONNEXION ELECTRIC AND ENERGY SOLUTIONS STREET LIGHT POLE & LED FIXTURES 20,050.80 416515 65515 THOMAS ENGINEERING GROUP, LLC RADAR SPEED FEEDBACK SOLAR SIGNS CONST ENG - SAFE ROUTES TO SCHL 8,046.58 4116 2016 BOND PROJECTS Total 52,182.02 4117 2017 GO BOND ISSUANCE 416535 62145 STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT RFP 16-47 14,865.52 117003 65515 HEARTLAND BUSINESS SYSTEMS REPLACEMENT OF DMZ SWITCHES IN DATA CENTER 9,820.40 4117 2017 GO BOND ISSUANCE Total 24,685.92 4216 2016 CAPITAL FROM OTHER SOURCES 516004 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.RFP 15-68, FOUNTAIN SQUARE RENOVATIONS 8,889.56 4216 2016 CAPITAL FROM OTHER SOURCES Total 8,889.56 415 CAPITAL IMPROVEMENTS FUND Total 85,757.50 420 SPECIAL ASSESSMENT FUND 6424 SPECIAL ASSESSMENT 1514 56570 JAMES E. MIMS REFUND OVERPAYMENT FOR WARRANT 1514 PIN 10-13-218-027 122.29 6424 SPECIAL ASSESSMENT 1514 Total 122.29 420 SPECIAL ASSESSMENT FUND Total 122.29 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 62275 FEDERAL EXPRESS CORP.SHIPPING 17.08 62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 11,167.85 62603 MOTIVATE INTERNATIONAL, INC.ONGOING FEES TO MOTIVATE TO BE PAID BY COE 17,447.48 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 20.30 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 18.95 7005 PARKING SYSTEM MGT Total 28,671.66 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.RECEIPT PAPER FOR PARKING TERMINALS 384.00 64005 COMED UTILITIES 37.41 65070 PASSPORT PARKING, INC`TRANSACTION PROCESSING FEE BY CELL OPTION FOR PARKING METER 7,042.35 65070 3C PAYMENT (USA) CORP CREDIT AND DEBIT CARD TRANSACTION FEES MAR 2017 1,279.35 7015 PARKING LOTS & METERS Total 8,743.11 7025 CHURCH STREET GARAGE 53515 THE HOMESTEAD PARKING GARAGE REFUNDS 25.00 53515 MATHER LIFE WAYS PARKING GARAGE REFUNDS 25.00 53515 SAMSON, OLIVIA PARKING GARAGE REFUNDS 25.00 53515 XIE, XIAOXIAO PARKING GARAGE REFUNDS 25.00 53515 HOSUNG, KWON PARKING GARAGE REFUNDS 25.00 53515 START PARKING PARKING GARAGE REFUNDS 75.00 62509 LIONHEART CRITICAL POWER SPECIALISTS, INC REPAIR CHURCH ST. GARAGE BACK UP GENERATOR 1,208.58 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00 7025 CHURCH STREET GARAGE Total 1,918.58 7036 SHERMAN GARAGE 53515 JENNINGS REALTY INC.PARKING GARAGE REFUNDS 25.00 53515 LEBRON, PAQUITO PARKING GARAGE REFUNDS 25.00 53515 SURYADEVARA, PRATHIMA PARKING GARAGE REFUNDS 25.00 53515 SPRINT COM. INC.PARKING GARAGE REFUNDS 75.00 53515 HEWITZ, CHARLES PARKING GARAGE REFUNDS 25.00 53515 BIRTAS, GEORGE PARKING GARAGE REFUNDS 25.00 53515 COUNTRY FINANCIAL INSURANCE PARKING GARAGE REFUNDS 25.00 53515 LENOCI, ADAM PARKING GARAGE REFUNDS 25.00 53515 BAJGORIC, JASMINA PARKING GARAGE REFUNDS 25.00 53515 PAWLAN, JASON PARKING GARAGE REFUNDS 25.00 540 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 53515 DEVITO, DANIELLE PARKING GARAGE REFUNDS 25.00 53515 BUTKUS, AL PARKING GARAGE REFUNDS 25.00 53515 GRUJIC, MARISSA PARKING GARAGE REFUNDS 25.00 53515 HANLEY, LISA PARKING GARAGE REFUNDS 25.00 62425 THYSSENKRUPP ELEVATOR QUARTERLY MAINT. PAYMENT - SHERMAN GARAGE ELEVATORS 9,512.76 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00 64505 AT & T COMMUNICATION CHARGES 191.47 7036 SHERMAN GARAGE Total 10,614.23 7037 MAPLE GARAGE 53515 JEFF BERNARD PARKING GARAGE REFUNDS 25.00 53515 DENNIS J. EMMATTY PARKING GARAGE REFUNDS 25.00 53515 CHARLES EVANS PARKING GARAGE REFUNDS 25.00 53515 ADRIAN LAI PARKING GARAGE REFUNDS 25.00 53515 VILLAGE OF LAKE BLUFF PARKING GARAGE REFUNDS 25.00 53515 XIANG LI PARKING GARAGE REFUNDS 25.00 53515 CRAIG NEWLANDER PARKING GARAGE REFUNDS 25.00 53515 BABAR SHAH PARKING GARAGE REFUNDS 25.00 53515 THOMAS SIMPSON PARKING GARAGE REFUNDS 25.00 53515 CYNTHIA WANG PARKING GARAGE REFUNDS 25.00 53515 DI YANG PARKING GARAGE REFUNDS 25.00 53515 MITCHELL ZUBIETA PARKING GARAGE REFUNDS 25.00 53515 ACCUITY PARKING GARAGE REFUNDS 25.00 53515 DEZNAN, BIANCA PARKING GARAGE REFUNDS 25.00 53515 ZHU, QIAN PARKING GARAGE REFUNDS 25.00 53515 POULOS, KELLIE PARKING GARAGE REFUNDS 25.00 53515 WALKER, BRADLEY PARKING GARAGE REFUNDS 25.00 53515 VUKELIC, BRANISCAVA PARKING GARAGE REFUNDS 25.00 53515 DAI, LUCIA PARKING GARAGE REFUNDS 25.00 53515 ZHANG, CHAORAN PARKING GARAGE REFUNDS 25.00 53515 RANJIT, PRADEEP PARKING GARAGE REFUNDS 25.00 53515 JIANG, DEKE PARKING GARAGE REFUNDS 25.00 53515 OZERS, JULIA PARKING GARAGE REFUNDS 25.00 53515 WEATHERS, CHRISTOPHER PARKING GARAGE REFUNDS 25.00 53515 MICHAELSON, SHIRLEY PARKING GARAGE REFUNDS 25.00 53515 LEBRON, PAQUITO PARKING GARAGE REFUNDS 25.00 53515 VERA, TARTARI PARKING GARAGE REFUNDS 25.00 53515 DEAL, JOY PARKING GARAGE REFUNDS 25.00 53515 COJOCARU, CONSTANTIN PARKING GARAGE REFUNDS 25.00 53515 ZHOU, YING PARKING GARAGE REFUNDS 25.00 53515 COLE, PAMELA PARKING GARAGE REFUNDS 25.00 53515 BAILEY, LORI PARKING GARAGE REFUNDS 25.00 53515 CHANDRASEKARAN, MEENAKSHI PARKING GARAGE REFUNDS 25.00 53515 GRAY, VICTORIA PARKING GARAGE REFUNDS 25.00 53515 CHEN, PENG PARKING GARAGE REFUNDS 25.00 53515 HARRIS, BRIAN PARKING GARAGE REFUNDS 25.00 64015 NICOR UTILITIES 273.43 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00 7037 MAPLE GARAGE Total 1,683.43 505 PARKING SYSTEM FUND Total 51,631.01 510 WATER FUND 4200 WATER PRODUCTION 56140 ILLINOIS DEPT OF REVENUE *SALES TAX-MAR 2017 363.00 56140 ILLINOIS DEPARTMENT OF REVENUE SALES/USE TAX & E911 SURCHARGE PENALTY 83.04 56145 MCGAW YMCA FIRE HYDRANT DEPOSIT REFUND 809.60 62295 MEADE, ELEANORE REIMBURSEMENT: WATERCON CONFERENCE 225.24 62295 ZEOLI, KEVIN M REIMBURSEMENT: WATERCONN CONFERENCE 347.12 62295 JAY S. HENDERSON REIMBURSEMENT: WATERCONN CONFERENCE 232.52 62315 FEDERAL EXPRESS CORP.SHIPPING 17.78 62360 AMERICAN PUBLIC WORKS ASN APWA MEMBERSHIP FEE DUES 960.00 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 37.90 65095 OFFICE DEPOT OFFICE SUPPLIES 205.13 4200 WATER PRODUCTION Total 3,281.33 4210 PUMPING 64015 NICOR UTILITIES 1,435.85 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 20.04 4210 PUMPING Total 1,455.89 4220 FILTRATION 62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 435.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 20.04 65015 MOSAIC GLOBAL SALES, LLC HYDROFLUOROSILICIC ACID (PER SPEC)7,607.43 4220 FILTRATION Total 8,062.47 4225 WATER OTHER OPERATIONS 62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL 2,500.00 4225 WATER OTHER OPERATIONS Total 2,500.00 4540 DISTRIBUTION MAINTENANCE 62210 ON TRACK FULFILLMENT INC.RPZ POSTCARD MAILINGS 75.00 62210 ON TRACK FULFILLMENT INC.RPZ POSTCARDS 75.00 62275 ON TRACK FULFILLMENT INC.RPZ POSTCARD MAILINGS 52.14 62275 ON TRACK FULFILLMENT INC.RPZ POSTCARDS 60.39 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 170.55 4540 DISTRIBUTION MAINTENANCE Total 443.10 510 WATER FUND Total 15,742.79 641 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733094 62140 CDM SMITH, INC.WATER PLANT RELIABILITY IMPROVEMENTS DESIGN ENGINEERING 17,704.44 733107 62145 CDM SMITH, INC.RFP 15-55 TREATED WATER STORAGE ENGINEERING 33,308.57 733094 65515 THIENEMAN CONSTRUCTION, INC.WATER TREATMENT PLANT RELIABILITY IMPROVEMENTS 111,960.00 7330 WATER FUND DEP, IMP, EXT Total 162,973.01 513 WATER DEPR IMPRV & EXTENSION FUND Total 162,973.01 515 SEWER FUND 4530 SEWER MAINTENANCE 62315 SEBIS DIRECT UTILITY BILL PRINT & MAIL 2,500.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 170.55 4530 SEWER MAINTENANCE Total 2,680.57 515 SEWER FUND Total 2,680.57 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 56155 ILLINOIS DEPT OF REVENUE *SALES TAX-MAR 2017 43.00 62390 LAKESHORE RECYCLING SYSTEMS 2017 CONDOMINIUM SOLID WASTE REMOVAL 36,000.03 62415 GROOT RECYCLING & WASTE SERVICES 2017 SOLID WASTE RESIDENTIAL REMOVAL 135,880.38 62415 GROOT RECYCLING & WASTE SERVICES 2017 YARD WASTE REMOVAL 73,851.48 64005 COMED UTILITIES 794.98 64015 NICOR UTILITIES 156.15 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 65625 REHRIG PACIFIC COMPANY 100 YARD WASTE CART LIDS 1,350.00 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 248,086.04 520 SOLID WASTE FUND Total 248,086.04 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 113.70 65095 OFFICE DEPOT OFFICE SUPPLIES 64.50 7705 GENERAL SUPPORT Total 188.22 7710 MAJOR MAINTENANCE 62240 RACK'M UP DISTRIBUTORS, INC.ANNUAL INSPECTION OF 6 VEHICLE LIFTS 1,915.00 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 320.58 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 263.28 62355 CINTAS CORPORATION #770 WEEKLY MAT SERVICE 526.56 62360 MUNICIPAL FLEET MGRS ASSC C/O JACK GRAY 2017 ANNUAL DUES 30.00 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS: AUTOMATIC VEHICLE LOCATORS 208.45 65035 WARREN'S SHELL SERVICE FUEL FOR LAWN MOWERS 126.79 65035 PARENT PETROLEUM INC.55 GALLON DRUM HYDRAULIC OIL PURPLE 539.95 65035 GAS DEPOT INC.7,002 GALLONS DIESEL FUEL 13,360.80 65035 GAS DEPOT INC.7,011 GALLONS B-11 DIESEL FUEL 13,586.83 65035 GAS DEPOT INC.8,000 GALLONS UNLEADED GAS 31,654.88 65060 ALLTECH AUTO INC.BODY REPAIRS TO CAR#763 DUE TO ACCIDENT 745.80 65060 ALLTECH AUTO INC.EPD CAR#87 BODY WORK DUE TO ACCIDENT 2,119.28 65060 BIOTEK CORPORATION 2 CASES HAND SCRUB 288.79 65060 CDS OFFICE TECHNOLOGIES TOUGHBOOK FOR FLEET 1,984.00 65060 CITY WELDING SALES & SERVICE INC.WELDING GASES 91.69 65060 CUMBERLAND SERVICENTER #716 DOOR STEPS 278.13 65060 DOUGLAS TRUCK PARTS GREASE SWIVEL 43.63 65060 DOUGLAS TRUCK PARTS WIPER BLADES CONTOURED (20)199.60 65060 EVANSTON CAR WASH & DETAIL CENTER 3 CAR WASHES 24.00 65060 GROVER WELDING COMPANY #619 REPAIR AIR TANK STRAPS 465.14 65060 GROVER WELDING COMPANY #629 REPAIR PLATFORM ON BACK OF TRUCK 1,075.50 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #311 BATTERIES (6)615.36 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #604 BATTERY 196.52 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #640 BATTERY 182.27 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 4 BATTERIES 370.34 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 6 BATTERIES 571.38 65060 LAKE/COOK C.V. JOINTS INC #637 AXLE REPAIRS 480.00 65060 LAKE/COOK C.V. JOINTS INC #954 AXLE REPAIR 230.00 65060 LEACH ENTERPRISES, INC.BRAKE AIR CHAMBERS 152.20 65060 LEACH ENTERPRISES, INC.CREDIT FOR CORE RETURN -80.00 65060 LEACH ENTERPRISES, INC.HEADLIGHT BULBS 45.48 65060 LEACH ENTERPRISES, INC.WINDSHIELD WASHER SOLVENT 92.60 65060 NORTH SHORE TOWING #50 TOW TO G.M.F.220.00 65060 NORTH SHORE TOWING #54 TOW TO G.M.F.95.00 65060 NORTH SHORE TOWING #57 TOW BACK TO FLEET GARAGE 130.00 65060 NORTH SHORE TOWING #58 TOW FROM HAVEY TO FLEET 165.00 65060 NORTH SHORE TOWING #600 TOW TO FLEET GARAGE 145.00 65060 NORTH SHORE TOWING #617 TOW TO FLEET GARAGE 145.00 65060 NORTH SHORE TOWING #619 TOW TO G.M.F.125.00 65060 NORTH SHORE TOWING #629 TOW TO FLEET GARAGE 262.50 65060 NORTH SHORE TOWING #668 TOW BACK TO FLEET FROM WI VENDOR 736.25 65060 NORTH SHORE TOWING #68 TIRE CHANGE 75.00 65060 NORTH SHORE TOWING #719 TOW TO INLAND POWER 612.50 65060 NORTH SHORE TOWING #88 TOW TO FLEET GARAGE 75.00 65060 NORTH SHORE TOWING $68 TIRE CHANGE 50.00 65060 NORTHWEST TRUCKS INC #719 SURGE TANK 175.08 65060 NORTHWEST TRUCKS INC #719 SURGE TANK CAP 13.74 65060 REGIONAL TRUCK EQUIPMENT COMPANY, INC.#612 STAINLESS STEEL CAB SHIELD INSTALLED 1,782.00 65060 RUSSO POWER EQUIPMENT #617 REPLACED REAR KNUCKLE 566.70 65060 STANDARD EQUIPMENT COMPANY #668 L/H & R/H HEADLIGHT ASSY 338.28 65060 STANDARD EQUIPMENT COMPANY #954 PVC HOSE 167.02 65060 STANDARD EQUIPMENT COMPANY ACTUATOR #661 749.81 65060 STANDARD EQUIPMENT COMPANY SWEEPER #661 TILT MOTOR REPAIRS 1,859.12 65060 UNITED PARCEL SERVICE SHIPPING 4.96 65060 VERMEER MIDWEST #562 STUMP GRINDER TEETH 477.26 65060 VERMEER MIDWEST CREDIT FOR RETURNED PARTS -248.01 65060 VERMEER MIDWEST SENSITIVITY SWITCH 216.00 65060 VERMEER MIDWEST SWITCH 78.00 65060 ZARNOTH BRUSH WORKS, INC.20 SETS OF SWEEPER SIDE BROOMS 1,840.00 742 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 65060 WEST SIDE EXCHANGE #609 PARTS FOR BACK HOE BUCKET 2,131.70 65060 WEST SIDE EXCHANGE #657 PROXIMITY SWITCHES 188.25 65060 WEST SIDE EXCHANGE #657 THROTTLE ACTUATOR 280.09 65060 WEST SIDE EXCHANGE #657 TRAVEL ACTUATOR 1,301.46 65060 WEST SIDE EXCHANGE #657 V-BELT 30.69 65060 TEREX UTILITIES, INC.ANNUAL INSPECTION & REPAIRS TO TRUCK #575 5,723.84 65060 INTERSTATE POWER SYSTEMS, INC.#719 REPLACED TCM 1,300.28 65060 H. BARBER & SONS, INC.#561 REPLACEMENT TINES 510.45 65060 FUTURE ENVIRONMENTAL, INC.PICK UP USED OIL 40.00 65060 GLOBAL EMERGENCY PRODUCTS, INC.#324 REGULATOR 388.20 65060 GLOBAL EMERGENCY PRODUCTS, INC.PADDLE HANDLES 90.38 65060 GLOBAL EMERGENCY PRODUCTS, INC.PADDLE HANDLES AND WINDOW SEALS 408.34 65060 FOSTER COACH SALES, INC.#317 MANUAL RESET CIRCUIT BREAKER 32.79 65060 NEW RIDE INC.#2006 ANNUAL SERVICE 439.25 65060 NEW RIDE INC.#20074 ANNUAL SERVICE 165.25 65060 NEW RIDE INC.#2014 ANNUAL SERVICE 178.00 65060 NEW RIDE INC.EPD #2011 UNDERCOVER CAR REPAIRS 473.70 65060 NEW RIDE INC.EPD #2015 UNDERCOVER REPAIRS 562.06 65060 KARDS, INC.EFP TRUCK #311 BODY WORK 7,613.94 65060 TRIANGLE RADIATOR #720 RADIATOR REPAIR 525.00 65060 CARQUEST EVANSTON COMBINATION SWITCH 71.38 65060 GOLF MILL FORD #15 DASH PANEL 62.00 65060 GOLF MILL FORD #255 HEATER CORE 108.98 65060 GOLF MILL FORD #50 SEAT FRAME 265.30 65060 GOLF MILL FORD #546 EGR VALVE 198.97 65060 GOLF MILL FORD #546 HEADLIGHT KNOB 11.67 65060 GOLF MILL FORD #569 NUT 4.75 65060 GOLF MILL FORD #569 PARKING BRAKE CABLE 170.93 65060 GOLF MILL FORD #569 SHOCKS AND LINKS 398.99 65060 GOLF MILL FORD #576 TURN SIGNAL SWITCH 119.81 65060 GOLF MILL FORD #637 FRONT END REPAIR PARTS 652.48 65060 GOLF MILL FORD #637 ROD ASSY 63.09 65060 GOLF MILL FORD #637 sway bar links 127.86 65060 GOLF MILL FORD #638 WEATHERSTRIP 125.49 65060 GOLF MILL FORD #69 TURN SIGNAL MODULE 252.23 65060 GOLF MILL FORD CREDIT FOR RETURNED PART -240.11 65060 GOLF MILL FORD CREDIT FOR RETURNED PARTS -157.20 65060 GOLF MILL FORD NUT 9.50 65060 GOLF MILL FORD RELAY 23.32 65060 GOLF MILL FORD SEAT FRAME P/S 240.11 65060 GOLF MILL FORD SNAP RINGS 83.88 65060 CHICAGO PARTS & SOUND, LLC BRAKE PARTS 159.92 65060 ADVANCED PROCLEAN INC.POWER WASHING OF COE EQUIPMENT 1,171.05 65060 APC STORES, INC., DBA BUMPER TO BUMPER MONTHLY STATEMENT PAYMENT - MARCH 3,263.17 65060 THE CHEVROLET EXCHANGE #63 POWER STEERING HOSE AND SHAFT 370.39 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #628 AIR HORN 34.45 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #628 AIR HORN ASSY 81.20 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #628 BRAKE LIGHT SWITCH 54.37 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 LEVER HAND BRAKE CONTROL 275.73 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 RESERVOIR CAP 88.50 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #736 WATER PUMP 280.11 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #737 L/H DOOR LATCH 102.37 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #920 FENDER EXTENSION 353.48 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT FOR CORE RETURN -133.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT FOR RETURNED PART -322.69 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC OIL COOLER #736 823.64 65065 WENTWORTH TIRE SERVICE #659 REPLACED TIRES 1,031.92 65065 WENTWORTH TIRE SERVICE #683 NEW TIRES 1,089.10 65065 WENTWORTH TIRE SERVICE #720 TIRE SERVICE 275.99 65065 WENTWORTH TIRE SERVICE #737 NEW TIRES 1,444.72 65065 WENTWORTH TIRE SERVICE 2 RECAP TIRES 303.00 65065 WENTWORTH TIRE SERVICE 4 NEW TIRES #681 3,948.84 65065 WENTWORTH TIRE SERVICE TIRE SERVICE 283.95 65085 KOCOL, WOJCIECH 2017 TOOL ALLOWANCE 800.00 65085 JOSEPH L. WAZNY JR.2017 TOOL ALLOWANCE 800.00 65090 CINTAS FIRST AID & SUPPLY FIRST AID SUPPLIES 115.60 7710 MAJOR MAINTENANCE Total 125,233.95 600 FLEET SERVICES FUND Total 125,422.17 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62402 CITY LIMITS HARLEY-DAVIDSON C/O FOX RIVER HARLEY-D PURCHASE OF 7 HARLEY DAVIDSON MOTORCYCLES FOR EPD 33,000.00 65550 CITY LIMITS HARLEY-DAVIDSON C/O FOX RIVER HARLEY-D PURCHASE OF 7 HARLEY DAVIDSON MOTORCYCLES FOR EPD 75,276.00 7780 VEHICLE REPLACEMENTS Total 108,276.00 601 EQUIPMENT REPLACEMENT FUND Total 108,276.00 Grand Total 1,125,448.17 843 of 500 CITY OF EVANSTON BILLS LIST PERIOD ENDING 04.25.2017 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS VARIOUS WORKERS COMP 19,622.26 VARIOUS VARIOUS CASUALTY LOSS 1,452.61 21,074.87 VARIOUS VARIOUS BANK OF AMERICA PURCHASING CARD 180,162.25 VARIOUS TWIN EAGLE NATURAL GAS-MARCH 18,702.79 198,865.04 219,939.91 Grand Total 1,345,388.08 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 944 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERSNAPENGAGE CHAT $ 49.00 02/15/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE CHAT FEE311 CENTERWPY ONEREACH $ 198.00 02/17/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE TEXT FEE311 CENTERAMAZON MKTPLACE PMTS $ 69.30 02/27/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 ANNIVERSARY GIFTS311 CENTERAMAZON MKTPLACE PMTS $ 99.90 02/27/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 ANNIVERSARY GIFTS311 CENTERBENNISONS BAKERY INC $ 64.86 02/27/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 OPEN HOUSE311 CENTERVALLI PRODUCE $ 10.98 02/28/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 ANNIVERSARY PARTY DRINKS311 CENTERDOLLARTREE $ 7.00 02/28/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 ANNIVERSARY PARTY ITEMSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 10.69 02/01/2017 65050 BUILDING MAINTENANCE MATERIAL COVER FOR THERMOSTATADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 153.64 02/01/2017 65050 BUILDING MAINTENANCE MATERIAL HEATER PARTSADMIN SVCS/ FACILITIESCONNEXION $ 100.97 02/01/2017 65050 BUILDING MAINTENANCE MATERIAL OUTDOOR LIGHTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 5.98 02/01/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESSHERWIN WILLIAMS 70370 $ 210.56 02/02/2017 65050 BUILDING MAINTENANCE MATERIAL BATHROOM REMODEL PAINTADMIN SVCS/ FACILITIESRIXON CUSTOM EQUIPMENT $ 250.00 02/02/2017 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE SENSOR REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 122.96 02/02/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 4.87 02/02/2017 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR HEATERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 140.48 02/02/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT WATER HEATERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 390.45 02/02/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT WATER HEATERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 1,000.00 02/02/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT WATER HEATERADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 107.00 02/03/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 103.00 02/03/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 51.86 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL 3RD FLOOR LOUNGE MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 86.77 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL BUILDING MAINTENANCE SUPPLIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 67.51 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL COORDINATORADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 170.52 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL COORDINATORSADMIN SVCS/ FACILITIESQUALITY ALTERATIONS $ 60.00 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL CURTAIN MODIFICATIONADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ 319.20 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL EMERGENCY EXIT LIGHT BATTERIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 273.89 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL KEY SHOP STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 158.34 02/03/2017 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR HEATER INSTALLATIONADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 67.59 02/03/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 130.14 02/03/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR GENERATOR MAINTENANCEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 4.10 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL 3RD FLOOR LOUNGE MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 29.97 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL 3RD FLOOR LOUNGE MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ (14.00) 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL 3RD FLOOR LOUNGE REFUND OF MATERIALSADMIN SVCS/ FACILITIESEVANSTON LUMBER $ 165.00 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL BATHROOM DOORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 372.82 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL CIRCLE SAW AND BLADESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 244.97 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL CITY HALL EAGLE TRACK LIGHTINGADMIN SVCS/ FACILITIESPURE ELECTRIC $ 199.77 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESApril 24, 2017Page 1 of 2445 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 1.61 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL PIPE FITTINGSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 213.48 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL PLUMBERS VAN ORGANIZERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 134.90 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL RECREATION ROOM MATERIALSADMIN SVCS/ FACILITIESNORTEC PART $ 780.49 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT CANISTERS FOR HUMIDIFIERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 32.99 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT GAS CONNECTOR ON DRYERADMIN SVCS/ FACILITIESOSI BATTERIES $ 370.00 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL SAFETY LIGHTING BATTERIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 28.76 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL THERMOSTAT FOR HEATERADMIN SVCS/ FACILITIESCONNEXION $ 75.53 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL WIRE FOR HEATERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 319.96 02/06/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESSMITHEREEN PEST MANAGE $ 150.00 02/07/2017 62225 BLDG MAINT SVCSMONTHLY PEST SERVICEADMIN SVCS/ FACILITIESNATIONAL PAINT INDUSTR $ 400.00 02/07/2017 65050 BUILDING MAINTENANCE MATERIAL BATHROOM REMODELADMIN SVCS/ FACILITIESMOR ELECTRIC HEATING A $ 702.84 02/07/2017 65050 BUILDING MAINTENANCE MATERIAL MOTOR FOR FANSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 14.14 02/07/2017 65050 BUILDING MAINTENANCE MATERIAL SHEET METAL FOR GUARDADMIN SVCS/ FACILITIESSOUTHLAND ELECTRICAL S $ 365.18 02/07/2017 65050 BUILDING MAINTENANCE MATERIAL STARTER MOTORADMIN SVCS/ FACILITIESSMARTSIGN $ 92.40 02/07/2017 65090 SAFETY EQUIPMENTSHELTER IN PLACE SIGNSADMIN SVCS/ FACILITIESRIXON CUSTOM EQUIPMENT $ 1,295.00 02/08/2017 62225 BLDG MAINT SVCSMAIN DOOR PARTS AND LABORADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 205.35 02/08/2017 65050 BUILDING MAINTENANCE MATERIAL 4TH FLOOR LOUNGE MATERIALSADMIN SVCS/ FACILITIESSAMSCLUB #6444 $ 59.98 02/08/2017 65050 BUILDING MAINTENANCE MATERIAL BREAK ROOM APPLIANCESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 59.99 02/08/2017 65050 BUILDING MAINTENANCE MATERIAL DRILL PRESS CLAMPSADMIN SVCS/ FACILITIESWW GRAINGER $ 597.00 02/08/2017 65050 BUILDING MAINTENANCE MATERIAL HEATERS FOR GARAGEADMIN SVCS/ FACILITIESWW GRAINGER $ 69.30 02/08/2017 65050 BUILDING MAINTENANCE MATERIAL MICRO TEST LEADS FOR TRUCKSADMIN SVCS/ FACILITIESWW GRAINGER $ 168.30 02/08/2017 65050 BUILDING MAINTENANCE MATERIAL TEST LEADS FOR METERSADMIN SVCS/ FACILITIESBEST BUY 00003137 $ 82.16 02/08/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESCONNEXION $ 956.00 02/08/2017 65090 SAFETY EQUIPMENTREPLACEMENT EMERGENCY LIGHTSADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 190.00 02/09/2017 62225 BLDG MAINT SVCSFIRE SUPPRESSION SYSTEM INSPECTIONSADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 750.00 02/09/2017 62225 BLDG MAINT SVCSFIRE SUPPRESSION SYSTEM INSPECTIONSADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 980.00 02/09/2017 62225 BLDG MAINT SVCSFIRE SUPPRESSION SYSTEM INSPECTIONSADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 825.00 02/09/2017 62225 BLDG MAINT SVCSFIRE SUPPRESSION SYSTEM INSPECTIONSADMIN SVCS/ FACILITIESUNITES STATES FIRE PRO $ 1,120.00 02/09/2017 62225 BLDG MAINT SVCSFIRE SUPPRESSION SYSTEM INSPECTIONSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 98.05 02/09/2017 65050 BUILDING MAINTENANCE MATERIAL ART HANGING INSTALLATION HARDWAREADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 68.40 02/09/2017 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS OFFICE PAINT SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 421.44 02/09/2017 65050 BUILDING MAINTENANCE MATERIAL FILTERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 89.87 02/09/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 4.99 02/09/2017 65050 BUILDING MAINTENANCE MATERIAL GUN CABINETADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 16.05 02/09/2017 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR TRUCKADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 18.08 02/09/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 232.00 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL ATTIC LIGHTSApril 24, 2017Page 2 of 2446 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 140.00 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL COLLECTORS OFFICE PAINT MATERIALSADMIN SVCS/ FACILITIESDELL-HEATRIX MFG CORP $ 410.00 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL DUCT HEATER FOR GARAGEADMIN SVCS/ FACILITIESPURE ELECTRIC $ 504.35 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 6.58 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR TRUCKADMIN SVCS/ FACILITIESEVANSTON LUMBER $ 623.32 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL LIFE GUARD CHAIR MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 8.46 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL NAILSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 15.98 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL STOCK FOR TRUCKADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 17.23 02/10/2017 65050 BUILDING MAINTENANCE MATERIAL TUBING FOR FURNACEADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 1,679.96 02/13/2017 62440 OVERHEAD DOOR CONTRACT COSTS OVERHEAD DOOR REPAIRSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 789.23 02/13/2017 65050 BUILDING MAINTENANCE MATERIAL BASEBOARD HEATERADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 657.11 02/13/2017 65050 BUILDING MAINTENANCE MATERIAL CMO LOCKS AND KEYSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 51.00 02/13/2017 65050 BUILDING MAINTENANCE MATERIAL FILE CABINET KEYSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 83.17 02/13/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESNCH CORPORATION $ 132.08 02/13/2017 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALSADMIN SVCS/ FACILITIESNCH CORPORATION $ 132.08 02/13/2017 65050 BUILDING MAINTENANCE MATERIAL PLUMBING CHEMICALSADMIN SVCS/ FACILITIESCONNEXION $ 172.49 02/13/2017 65050 BUILDING MAINTENANCE MATERIAL WIRE CONNECTIONSADMIN SVCS/ FACILITIESMICRO CENTER #151 $ 113.95 02/13/2017 65085 MINOR EQUIP & TOOLSCABLE AND LOW VOLTAGE TOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 148.00 02/13/2017 65085 MINOR EQUIP & TOOLSELECTRICIAN TOOLSADMIN SVCS/ FACILITIESBEST BUY 00003137 $ (82.16) 02/13/2017 65085 MINOR EQUIP & TOOLSRETURNED TOOLSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 39.90 02/13/2017 65085 MINOR EQUIP & TOOLSUNIPOD FOR PHOTOSADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 74.00 02/14/2017 65050 BUILDING MAINTENANCE MATERIAL CONTROL MONITOR FOR LOW VOLTAGEADMIN SVCS/ FACILITIESCONNEXION $ 235.69 02/14/2017 65050 BUILDING MAINTENANCE MATERIAL LAMP HOLDERSADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 211.67 02/14/2017 65050 BUILDING MAINTENANCE MATERIAL MOTORADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 80.97 02/14/2017 65050 BUILDING MAINTENANCE MATERIAL STOCK FOR TRUCKADMIN SVCS/ FACILITIESSTANDARD PIPE $ 33.10 02/14/2017 65050 BUILDING MAINTENANCE MATERIAL URINAL REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 68.91 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR VACCUUMADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 131.72 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL HEATER FOR PIANO STUDIOADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 498.73 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL KEY SHOP STOCKADMIN SVCS/ FACILITIESPURE ELECTRIC $ 200.41 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL LAMPSADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 316.71 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL MOTOR FOR FAN POWERED BOXESADMIN SVCS/ FACILITIESSOUTHSIDE CONTROL $ 43.35 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL NEW VALVE FOR LEVYADMIN SVCS/ FACILITIESSOUTHLAND ELECTRICAL S $ 373.01 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL STARTER MOTOR CONTACTORADMIN SVCS/ FACILITIESPURE ELECTRIC $ 61.60 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL STARTER MOTOR CONTACTORADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 15.98 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL WEATHERSTRIPPING FOR SHEDADMIN SVCS/ FACILITIESSTANDARD PIPE $ 123.37 02/15/2017 65050 BUILDING MAINTENANCE MATERIAL WOMEN'S BATHROOM REPAIRADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 65.00 02/16/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESPURE ELECTRIC $ 63.66 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL 911 SIEMENS PANELApril 24, 2017Page 3 of 2447 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 22.50 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL FILE CABINET KEYSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 43.44 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESE&T PLASTICS OF ILLINO $ 265.10 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL PLEXIGLASS FOR 4TH FLOOR ARTADMIN SVCS/ FACILITIESSTANDARD PIPE $ 116.15 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL REHANG TOILETSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 21.97 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL REHANG TOILETSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 72.72 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL REHANG TOILETSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 106.17 02/16/2017 65050 BUILDING MAINTENANCE MATERIAL TV MOUNTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 66.91 02/16/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 73.78 02/16/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESDENGEOS SKOKIE $ 21.31 02/16/2017 65095 OFFICE SUPPLIESRECOGNITION LUNCHADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 75.05 02/17/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 53.88 02/17/2017 65050 BUILDING MAINTENANCE MATERIAL BELTS FOR EXHAUST FANSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 15.00 02/17/2017 65050 BUILDING MAINTENANCE MATERIAL FILE CABINET KEYSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 15.94 02/17/2017 65050 BUILDING MAINTENANCE MATERIAL REHANG TOILETSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 26.96 02/17/2017 65050 BUILDING MAINTENANCE MATERIAL SHELVINGADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 25.48 02/17/2017 65050 BUILDING MAINTENANCE MATERIAL SINK REPAIRSADMIN SVCS/ FACILITIESHOH WATER TECHNOLOGY $ 633.53 02/17/2017 65050 BUILDING MAINTENANCE MATERIAL WATER TREATMENT FOR BOILERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 431.26 02/17/2017 65085 MINOR EQUIP & TOOLSTOOLS AND PARTSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 55.79 02/17/2017 65090 SAFETY EQUIPMENTHAND LOTION FOR SHOPADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 13.94 02/17/2017 65090 SAFETY EQUIPMENTSAFETY EQUIPMENTADMIN SVCS/ FACILITIESOFFICE DEPOT #510 $ 63.67 02/17/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 169.32 02/20/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 211.64 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 460.95 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL JANITOR CLOSET LOCKS AND KEYSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 5.97 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL KEYS FOR 4TH FLOOR LOUNGEADMIN SVCS/ FACILITIESCONNEXION $ 361.76 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL OUTDOOR LIGHTSADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 90.89 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 124.30 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL PARASOL ROOM RENOVATION SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 203.97 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL SHELVING UNIT FOR THE SHOPADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 17.97 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 2.96 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 320.00 02/20/2017 65050 BUILDING MAINTENANCE MATERIAL TOILET REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 119.00 02/20/2017 65085 MINOR EQUIP & TOOLSCLAMP METERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 217.97 02/20/2017 65085 MINOR EQUIP & TOOLSHVAC TOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 1,254.00 02/20/2017 65085 MINOR EQUIP & TOOLSPLUMBING TOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 1,437.06 02/20/2017 65085 MINOR EQUIP & TOOLSPLUMBING TOOLSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 347.42 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL AQUASTAT AND TOOLSApril 24, 2017Page 4 of 2448 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ 310.40 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL BATTERIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 48.72 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR FIRE 2ADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 103.50 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL PARTS FOR ELEVATOR HEATERADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ (86.86) 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL REFUND FOR AQUASTATADMIN SVCS/ FACILITIESSTANDARD PIPE $ 25.01 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL RELOCATE METERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 669.31 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL RELOCATE METERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 19.69 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL REPAIR DRAINADMIN SVCS/ FACILITIESSTANDARD PIPE $ 78.08 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL REPAIR LEAK IN BOILER ROOMADMIN SVCS/ FACILITIESSTANDARD PIPE $ 143.57 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL REPAIR LEAK IN BOILER ROOMADMIN SVCS/ FACILITIESHOH WATER TECHNOLOGY $ 586.00 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL WATER TREATMENT FOR BOILERSADMIN SVCS/ FACILITIESTYCOINTEGRATEDSECURITY $ 591.75 02/22/2017 62225 BLDG MAINT SVCSPROGRAM OF ALARM SYSTEMADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ 156.80 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL BATTERIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 587.41 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL CIRCULATING PUMPADMIN SVCS/ FACILITIESCASCADE SUBSCRIPTION S $ 398.00 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL FM MATERIALS NEWSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 127.86 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL MATERIALS FOR EXHAUST DUCTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 275.33 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL PAINT FOR PDHQ NET OFFICEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 35.69 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL RELOCATE METERADMIN SVCS/ FACILITIESTYCOINTEGRATEDSECURITY $ 324.15 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACEMENT OF SMOKE DETECTORSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 8.97 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL SHOP SUPPLIESADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ (103.80) 02/22/2017 65090 SAFETY EQUIPMENTSAFETY SUPPLY REFUNDADMIN SVCS/ FACILITIESCONNEXION $ 18.85 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL BOILER REPAIRADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 511.72 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL FILTERS FOR BUILDINGADMIN SVCS/ FACILITIESCONNEXION $ 186.51 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL LOBBY LIGHTING MATERIALSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 152.74 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL NEW LIGHTS FOR LOBBYADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 150.44 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL PICTURE FRAMESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 71.95 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACE DRINKING FOUNTAINADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 11.55 02/23/2017 65095 OFFICE SUPPLIESSCOTCH TAPE FOR SHOPADMIN SVCS/ FACILITIESPRAIRIEMOON $ 75.98 02/23/2017 65095 OFFICE SUPPLIESSUPERVISOR MEETINGADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 252.61 02/24/2017 62440 OVERHEAD DOOR CONTRACT COSTS FLEET DOOR REPAIRADMIN SVCS/ FACILITIESINTERSTATE ALL BATTERY $ 78.40 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL BATTERIESADMIN SVCS/ FACILITIESWW GRAINGER $ 244.00 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL BAY LIGHTSADMIN SVCS/ FACILITIESCONNEXION $ 535.99 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL BAY LIGHTSADMIN SVCS/ FACILITIESSTANDARD PIPE $ 55.43 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL BOILER REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 340.77 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL EXTERIOR PAINT FOR COLUMNS AND SOFFITADMIN SVCS/ FACILITIESJ C LICHT EVANSTON $ 467.70 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES FOR ECTV STUDIOADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 94.72 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL REPLACE DRINKING FOUNTAINADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 172.60 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL CLOSET AT OLD ECTVApril 24, 2017Page 5 of 2449 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 53.73 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 264.57 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL GENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESZONATHERM PRODUCTS $ 511.84 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL HVAC BELTSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 17.94 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL HVAC BELTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 109.26 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL PAINT SUPPLIES FOR ECTV STUDIOADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 44.63 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL PLUMBING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 146.52 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL PLUMBING SUPPORT PANELADMIN SVCS/ FACILITIESZONATHERM PRODUCTS $ 454.92 02/27/2017 65050 BUILDING MAINTENANCE MATERIAL SPARE MOTORADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 135.78 02/27/2017 65085 MINOR EQUIP & TOOLSMINOR ELECTRICAL PARTS FOR TRUCK STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 12.97 02/27/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESEVANSTON CHAMBER OF CO $ 50.00 02/27/2017 65095 OFFICE SUPPLIESMAYORS STATE OF THE CITY ADDRESSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 52.51 02/28/2017 65050 BUILDING MAINTENANCE MATERIAL CHEMICALS FOR GEO SYSTEMADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 554.74 02/28/2017 65050 BUILDING MAINTENANCE MATERIAL MATERIALS TO FIX GEO SYSTEMADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 459.99 02/28/2017 65050 BUILDING MAINTENANCE MATERIAL REFRIGERATION GAUGESADMIN SVCS/ HUMAN RES EQF TALX CORPORATION $ 29.95 02/06/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATION - ASADMIN SVCS/ HUMAN RES EQF TALX CORPORATION $ 36.95 02/07/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATION - ASADMIN SVCS/ HUMAN RES CROWN TROPHY 54 $ 15.00 02/15/2017 65125 OTHER COMMODITIESSERVICE PLAQUE SJAYESADMIN SVCS/ HUMAN RES EINSTEIN BROS-ONLINE C $ 114.96 02/16/2017 62310 HR ONLY - CITY WIDE TRAININGNEW HIRE ORIENTATION BREAKFAST. Q1 2017ADMIN SVCS/ HUMAN RES ILLINOIS INSTITUTE $ 40.00 02/17/2017 62295 TRAINING & TRAVELRGUSTAFSON CONFERENCEADMIN SVCS/ HUMAN RES ILLINOIS LIBRARY ASSOC $ 100.00 02/21/2017 62512 RECRUITMENT SERVICESJOB POSTING FOR ASST LIBRARY DIRECTOR POSITIONADMIN SVCS/ HUMAN RES AMERICAN PLANNING ASSO $ 295.00 02/22/2017 62512 RECRUITMENT SERVICESJOB POSTING - CDADMIN SVCS/ HUMAN RES UNITED 01679497783132 $ 416.38 02/27/2017 62295 TRAINING & TRAVELCASTELLON TRAVEL ASSE CONFERENCEADMIN SVCS/ HUMAN RES YOURMEMBER-CAREERS $ 200.00 02/28/2017 62512 RECRUITMENT SERVICESPARKING DIVISION MANAGER ADVERTISEMENT. NPAADMIN SVCS/FLEETIL TOLLWAY-CALL CENTER $ 40.00 02/01/2017 65060 MATERIALS TO MAINTAIN AUTOSPOOL CARS I PASS REPLENISHADMIN SVCS/FLEETPOWER EQUIPMENT LEASIN $ 340.32 02/02/2017 65060 MATERIALS TO MAINTAIN AUTOS#165 BATTERYADMIN SVCS/FLEETBRICEPAC E-SHOW $ 300.00 02/03/2017 62295 TRAINING & TRAVELPARKING INDUSTRY EXHIBITION - ONE DAY - MARCOS CLASSENADMIN SVCS/FLEETPIERCE MFG $ 300.00 02/08/2017 62295 TRAINING & TRAVELPIERCE TRAINING JOE WAZNYADMIN SVCS/FLEETPIERCE MFG $ 600.00 02/08/2017 62295 TRAINING & TRAVELPIERCE TRAINING JOE WAZNYADMIN SVCS/FLEETPIERCE MFG $ 600.00 02/08/2017 62295 TRAINING & TRAVELPIERCE TRAINING JOE WAZNYADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN $ 40.00 02/09/2017 65060 MATERIALS TO MAINTAIN AUTOSPOOL CARS I PASS REPLENISHADMIN SVCS/FLEETWW GRAINGER $ 275.00 02/09/2017 65085 MINOR EQUIP & TOOLSJUMP STARTERADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 190.18 02/13/2017 65060 MATERIALS TO MAINTAIN AUTOS2 TURF TIRES FOR #532ADMIN SVCS/FLEETAMAZON.COM $ 408.94 02/13/2017 65060 MATERIALS TO MAINTAIN AUTOS2 TURF TIRES FOR#531ADMIN SVCS/FLEETPAYPAL PAULGOLDMAN $ 86.99 02/16/2017 65060 MATERIALS TO MAINTAIN AUTOSTIRE MACHINE PARTADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 29.34 02/20/2017 65060 MATERIALS TO MAINTAIN AUTOSCREDIT COMING - INADVERTENTLY USED CARD FOR PERSONAL PURCHASE. CITY PAID WITH CHECK NUMBER 1300 ON 3.7.2017ADMIN SVCS/FLEET AMAZON MKTPLACE PMTS $ 30.88 02/20/2017 65060 MATERIALS TO MAINTAIN AUTOSCREDIT COMING - INADVERTENTLY USED CARD FOR PERSONAL PURCHASE. CITY PAID WITH CHECK NUMBER 1300 ON 3.7.2017.ADMIN SVCS/FLEET WW GRAINGER $ (275.00) 02/22/2017 65085 MINOR EQUIPMENT AND TOOLSRETURN JUMP STARTER...NOT WHAT WE WERE LOOKING FORApril 24, 2017Page 6 of 2450 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 18.68 02/24/2017 65060 MATERIALS TO MAINTAIN AUTOS#449 LOCK AND CAM WASHERSADMIN SVCS/FLEETHOMEDEPOT.COM $ 83.89 02/27/2017 65090 SAFETY EQUIPMENTSAFETY HARNESS FOR ROMEO LIMADMN SVCS/INFO SYSSTRIKINGLY $ 35.50 02/01/2017 62340 IS SUPPORT FEESSTRIKINGLY MONTHLY CHARGEADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 661.70 02/01/2017 65555 PERSONAL COMPUTER EQ2 11 INCH CHROMEBOOKS. 1 FOR IT AND 1 FOR CMOADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 21.98 02/01/2017 65555 PERSONAL COMPUTER EQCABLES TIES FASTENERSADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,510.27 02/03/2017 65555 PERSONAL COMPUTER EQ3 CHROMEBOOKS FOR FIRE. REFUND FOR TAX HAS BEEN REQUESTED.ADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 974.65 02/03/2017 65555 PERSONAL COMPUTER EQNEW LATITUDE LAPTOP FOR CMOADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 56.99 02/03/2017 65555 PERSONAL COMPUTER EQPEN FOR SURFACE TABLETADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,385.10 02/03/2017 65555 PERSONAL COMPUTER EQSURFACE TABLET FOR COMMUNITY DEVELOPMENTADMN SVCS/INFO SYSCERTIFIED BALANCE & SC $ 402.00 02/06/2017 65075 MEDICAL & LAB SUPPLIESWATER DEPARTMENT BALANCE CALIBRATIONADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 770.00 02/06/2017 65555 PERSONAL COMPUTER EQ2 CISCO PHONESADMN SVCS/INFO SYSAMAZON.COM $ 279.99 02/06/2017 65555 PERSONAL COMPUTER EQSCANNER FOR FIREADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 123.49 02/06/2017 65555 PERSONAL COMPUTER EQTABLET COVERADMN SVCS/INFO SYSZAPIER.COM/CHARGE $ 15.00 02/07/2017 62340 IS SUPPORT FEESZAPIER MONTHLY CHARGEADMN SVCS/INFO SYSCDW GOVERNMENT $ 1,194.00 02/07/2017 64510 TELECOMM EQ (IS)CISCO FIBER OPTIC NETWORKING TRANSCEIVERS EPD NETWORK UPGRADESADMN SVCS/INFO SYSCDW GOVERNMENT $ 1,194.00 02/07/2017 64510 TELECOMM EQ (IS)CISCO FIBER OPTIC NETWORKING TRANSCEIVERS EPD NETWORK UPGRADESADMN SVCS/INFO SYSCDW GOVERNMENT $ 597.00 02/07/2017 64510 TELECOMM EQ (IS)CISCO FIBER OPTIC NETWORKING TRANSCEIVERS EPD NETWORK UPGRADESADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 1,491.00 02/09/2017 62250 COMPUTER EQUIPMENT MAINT.CISCO SWITCH AND PATCH CABLESADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 1,375.00 02/09/2017 62250 COMPUTER EQUIPMENT MAINT.WIFI ACCESS POINTADMN SVCS/INFO SYSDNH GODADDY.COM $ 40.34 02/09/2017 62340 IS SUPPORT FEESDOMAIN RENEWALSADMN SVCS/INFO SYSDNH GODADDY.COM $ 40.34 02/09/2017 62340 IS SUPPORT FEESDOMAIN RENEWALSADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,421.43 02/09/2017 65555 PERSONAL COMPUTER EQ3 DELL CHROMEBOOKSADMN SVCS/INFO SYSEDITME $ 49.00 02/14/2017 62340 IS SUPPORT FEESEDITME MONTHLY CHARGEADMN SVCS/INFO SYSCOMCAST CHICAGO CS 1X $ 333.55 02/20/2017 64520 TELECOMMUNICATIONS - LOCAL EPD OUTPOST INTERNET SERVICE - PAID BY PHONE - NO RECEIPTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 1,093.72 02/20/2017 65555 PERSONAL COMPUTER EQ4 CISCO PHONES, DELL LAPTOP POWER ADAPTER AND AND BLUETOOTH HEADSETADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 4.38 02/20/2017 65555 PERSONAL COMPUTER EQ ELECTRONIC WIPESADMN SVCS/INFO SYS AMAZON MKTPLACE PMTS $ 179.99 02/20/2017 65555 PERSONAL COMPUTER EQ IT SUPPLIESADMN SVCS/INFO SYS CVENT ISACA - CHICAGO $ 250.00 02/21/2017 62295 TRAINING & TRAVELTWO DAY, IN PERSON CYBERSECURITY TRAINING FOR LUKE STOWEADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 314.00 02/21/2017 65555 PERSONAL COMPUTER EQ2 PRINTERS FOR LIBRARYADMN SVCS/INFO SYSISACA $ 50.00 02/22/2017 62295 TRAINING & TRAVELCYBERSECURITY STUDY GUIDEADMN SVCS/INFO SYSZENDESK, INC. $ 6.55 02/22/2017 65555 PERSONAL COMPUTER EQPRORATED COST FOR AN ADDITIONAL USERADMN SVCS/INFO SYSHELLO HELLOFAX $ 79.91 02/23/2017 62340 IS SUPPORT FEESMONTHLY HELLOFAX SERVICEADMN SVCS/INFO SYSISSUU $ 19.00 02/24/2017 62340 IS SUPPORT FEESMONTHLY CHARGE FOR ISSUUADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 84.99 02/24/2017 65555 PERSONAL COMPUTER EQMOBILE PRINTER AND CASE FOR SENIOR OMBUDSMANADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ (88.84) 02/24/2017 65555 PERSONAL COMPUTER EQREFUNDED TAX FOR DELL PURCHASEADMN SVCS/INFO SYSDNH GODADDY.COM $ 45.51 02/27/2017 62340 IS SUPPORT FEESDOMAIN RENEWALSADMN SVCS/INFO SYSAVG TECHNOLOGIES USA $ 4,928.97 02/27/2017 65555 PERSONAL COMPUTER EQANTIVIRUS FOR 700 DESKTOPSApril 24, 2017Page 7 of 2451 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 249.99 02/27/2017 65555 PERSONAL COMPUTER EQMOBILE PRINTER AND FOR SENIOR OMBUDSMANADMN SVCS/INFO SYSBESTBUYCOM796960009693 $ 19.98 02/28/2017 62250 COMPUTER EQUIPMENT MAINT.TWO SQUARE CREDIT CARD READERSADMN SVCS/INFO SYSBIZNESSAPPS $ 59.00 02/28/2017 62340 IS SUPPORT FEESMONTHLY CHARGE FOR PRCS APPADMN SVCS/PARKIING SVCS LIONHEART $ 581.50 02/06/2017 62245 OTHER EQ MAINTGENERATOR REPAIRADMN SVCS/PARKIING SVCS CONNEXION $ 500.00 02/06/2017 65090 SAFETY EQUIPMENTARC SUITADMN SVCS/PARKIING SVCS SAMS CLUB #6444 $ 30.52 02/06/2017 65090 SAFETY EQUIPMENTWATER AND EMERGENCY SUPPLIESADMN SVCS/PARKIING SVCS AMAZON.COM AMZN.COM/BI $ 85.16 02/09/2017 65090 SAFETY EQUIPMENTSTOP PADDLES FOR CROSSING GUARDSADMN SVCS/PARKIING SVCS AMAZON.COM AMZN.COM/BI $ (6.68) 02/10/2017 65090 SAFETY EQUIPMENTOVERCHARGE AND REFUND OF $6.68 (TAX)ADMN SVCS/PARKIING SVCS CHICAGO SCAFFOLDING IN $ 1,350.00 02/16/2017 62295 TRAINING & TRAVELSCAFFOLDING TRAINING CLASSADMN SVCS/PARKIING SVCS TYDEN BROOKS $ 15.47 02/16/2017 68205 PUBLIC WKS CONTINGENCIESMETER SHIPPING FEEADMN SVCS/PARKIING SVCS TYDEN BROOKS $ 452.83 02/16/2017 68205 PUBLIC WKS CONTINGENCIESSEAL TAGSADMN SVCS/PARKIING SVCS EVANSTON SIGNS AND GRA $ 446.00 02/20/2017 62230 SVC TO MAINTAIN MAINSSIGNS FOR 600 WASHINGTONADMN SVCS/PARKIING SVCS WALGREENS #5107 $ 6.13 02/22/2017 65095 OFFICE SUPPLIESPARKING OFFICE SUPPLIESADMN SVCS/PARKIING SVCS LIONHEART $ 739.48 02/23/2017 62245 OTHER EQ MAINTGENERATOR REPAIRADMN SVCS/PARKIING SVCS THE HOME DEPOT #1902 $ 89.20 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAW BLADESCITY COUNCIL ADMINPRESTONS FLOWERS $ 100.00 02/27/2017 62370 EXPENSE ALLOWANCEFLOWERS IN MEMORY OF PASSING OF 3RD WARD ALDERMAN'S FATHERCITY MGR'S OFFNFBPA-ONLINE $ 25.00 02/02/2017 62360 MEMBERSHIP DUESADDITONAL MEMBERSHIP FEE FOR NATIONAL FORUM FOR BLACK ADMINISTRATORSCITY MGR'S OFF POTBELLY #5 $ 26.20 02/02/2017 62605 OTHER CHARGESLUNCH EQUITY & EMPOWERMENT INTERVIEW PANELCITY MGR'S OFFPANERA BREAD #645 $ 162.47 02/07/2017 65025 FOODFOOD FOR COUNCIL AT HUMAN SERVICES MEETING 2-6-17CITY MGR'S OFFVALLI PRODUCE $ 135.00 02/08/2017 65125 OTHER COMMODITIESFRUIT FOR EMPLOYEES - HEALTHY WORKPLACE COMMITTEECITY MGR'S OFFETSY.COM - OUTLIERMETA $ 400.00 02/10/2017 66040 GENERAL ADMINISTRATIONART COUNCIL - PUBLIC ART SCULPTURE PURCHASECITY MGR'S OFFMARRIOTT PERE PEORIA M $ 166.75 02/13/2017 62295 TRAINING & TRAVELKIMBERLY RICHARDSON HOTEL - ILCMA WINTER CONFERENCECITY MGR'S OFF22 - LOU MALNATIS PIZZ $ 142.50 02/14/2017 65025 FOODFOOD FOR CITY COUNCIL MEETING 2-13-17CITY MGR'S OFFG2 REVOLUTION LLC $ 49.75 02/15/2017 62605 OTHER CHARGESRECYCLING OF K-CUPS/COFFEE FOR STAFF AND COUNCILCITY MGR'S OFFJIMMY JOHNS - 44 - MOT $ 24.51 02/16/2017 62605 OTHER CHARGESALDERMAN -CITY MANAGER LUNCH MEETINGCITY MGR'S OFFINT IN NATIONAL AWARD $ 277.50 02/24/2017 62605 OTHER CHARGESTHREE KEYS TO THE CITY PLAQUESCITY MGR'S OFFWHISKEY THIEF TAVERN $ 536.90 02/27/2017 66040 GENERAL ADMINISTRATIONART & LIFE AFTER HOURS EVENTCITY MGR'S OFFWHOLEFDS EVN 10076 $ 19.65 02/28/2017 65025 FOODFOOD FOR CITY COUNCIL DINNER 2-27-17 - SALAD AND DESSERTCITY MGR'S OFFLAO SZE CHUAN RESTAURA $ 205.90 02/28/2017 65025 FOODFOOD FOR CITY COUNCIL MEETING 2-27-17CITY OF EVANSTONNNA SERVICES LLC $ 209.00 02/20/2017 62360 MEMBERSHIP DUESNOTARY SERVICE RENEWAL FOR CITY CLERKCITY OF EVANSTONNNA SERVICES LLC $ 255.00 02/20/2017 62360 MEMBERSHIP DUESNOTARY SERVICE RENEWAL FOR DEPUTY CLERK BLACKMAN.CITY OF EVANSTONNNA SERVICES LLC $ 255.00 02/20/2017 62360 MEMBERSHIP DUESNOTARY SERVICE RENEWAL FOR DEPUTY CLERK TERRIER.CMO/ FINANCE ADMINGOVERNMENT FINANCE $ 150.00 02/03/2017 62360 MEMBERSHIP DUESGFOA MEMBERSHIP DUESCMO/ FINANCE ADMINAMAZON MKTPLACE PMTS $ 69.39 02/03/2017 65625 FURNITURES AND FIXTURESSUPPLIES FOR THIRD FLOOR NURSING LOUNGECMO/ FINANCE ADMINAMAZON MKTPLACE PMTS $ 39.99 02/06/2017 65625 FURNITURES AND FIXTURESSUPPLIES FOR THIRD FLOOR NURSING LOUNGECMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 1,980.00 02/07/2017 62205 ADVERTISINGBID 17-10 FLEETWOOD-JOURDAIN CENTER HVAC AND ELECTRICAL IMPROVEMENTS - CONSTRUCTION AD NOTICE PROJECT #616007 FLEETWOOD CMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 58.69 02/07/2017 62210 PRINTINGBID 17-16 SCOTT HEALTH & SAFETY SCBA AD NOTICEApril 24, 2017Page 8 of 2452 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 81.89 02/07/2017 65095 OFFICE SUPPLIESRFP 17-19 2017 MAIN LIBRARY BACK UP GENERATOR ENGINEERING SERVICE AD NOTICECMO/ FINANCE ADMIN AMAZON MKTPLACE PMTS $ 64.12 02/07/2017 65625 FURNITURES AND FIXTURESSUPPLIES FOR THIRD FLOOR NURSING LOUNGECMO/ FINANCE ADMININ M S F GRAPHICS INC $ 1,215.60 02/08/2017 62210 PRINTINGRESIDENTIAL PARKING PERMIT PURCHASES AND VISITOR PASSESCMO/ FINANCE ADMINAMERICAN 00121132461752 $ 237.40 02/09/2017 62295 TRAINING & TRAVELAIRFARE TO ANNUAL GFOA CONFERENCE - A. VILLAMINCMO/ FINANCE ADMINAMERICAN 00121132461741 $ 237.40 02/09/2017 62295 TRAINING & TRAVELAIRFARE TO ANNUAL GFOA CONFERENCE - M. LYONSCMO/ FINANCE ADMINMARRIOTT PERE PEORIA M $ 333.50 02/13/2017 62295 TRAINING & TRAVELLODGING FOR ANNUAL ILCMA CONFERENCE - M. LYONSCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 81.09 02/14/2017 65095 OFFICE SUPPLIESRFP 17-19 2017 MAIN LIBRARY BACKUP GENERATOR ENGINEERING SERVICES AD NOTICE (2ND ADVERTISEMENT WITH CORRECT RELEASE DATE)CMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ (73.09) 02/15/2017 62195 LANDSCAPE MAINTENANCE SERVICESCREDIT - AD NOTICE ORDER REVERSE CHARGE FROM JANUARY TRANSACTION (ORDER #4749665 BID 17-17 GREENBAY ROAD LANDSCAPE MAINTENANCE)CMO/ FINANCE ADMIN WALGREENS #2619 $ 11.28 02/17/2017 62490 OTHER PROGRAM COSTS CUTLERY PURCHASED FOR LEP MEETING FEBRUARY 16, 2017 REFRESHMENTSCMO/ FINANCE ADMIN GUM.CO/PPMNF $ 29.99 02/21/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE MAIL MERGE ADD ON FOR GOOGLECMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 2,288.00 02/22/2017 62205 ADVERTISINGBID 17-03 2017 WATER MAIN IMPROVEMENTS AND STREET RESURFACING PROJECT PROJECT # 417007 WM HOWARD, DODGE TO ASHLAND AD NOTICECMO/ FINANCE ADMIN POTBELLY #5 $ 46.32 02/22/2017 65095 OFFICE SUPPLIESCOLLECTOR OFFICE LUNCH (SHORT STAFF DAY)CMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 70.69 02/24/2017 62497 INOCULATION FUNDING ANNUAL AMORTIZ BID 17-25 2017 DUTCH ELM DISEASE PREVENTION PROGRAM AD NOTICECMO/ FINANCE ADMINILLINOIS GOVERNMENT FI $ 500.00 02/27/2017 62360 MEMBERSHIP DUESIGFOA MEMBERSHIP DUES - LYONS, THORPE, KINGCMO/ FINANCE ADMINILLINOIS GOVERNMENT FI $ 100.00 02/27/2017 62360 MEMBERSHIP DUESIGFOA MEMBERSHIP DUES - VILLAMINCMO/ FINANCE ADMINWALGREENS #2619 $ (11.28) 02/27/2017 62490 OTHER PROGRAM COSTSCREDIT - ITEMS NOT NEEDED CUTLERY PURCHASED FOR LEP MEETING FEBRUARY 16, 2017 REFRESHMENTSCMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 2,148.00 02/28/2017 62205 ADVERTISINGRFP 17-13 LEVY SENIOR CENTER SOLO PANEL INSTALLATION PROJECT 617007 LEVY CENTER SOLO PANEL INSTALLATION AD NOTICECMO/ FINANCE ADMIN KNACK.COM $ 79.00 02/28/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY KNACK SUBSCRIPTIONCMO/ FINANCE ADMIN TRIBUNE PUBLISHING COM $ 73.89 02/28/2017 65125 OTHER COMMODITIES BID 17-23 MECHANICAL DREDGING AT CHURCH STREET BOAT RAMP AD NOTICECMO/ FINANCE COMM ENG FACEBK JKSGABAMX2 $ 16.17 02/01/2017 62205 ADVERTISINGBOOST FACEBOOK POSTS: YEAR-END, MLK, CUBS TROPHY TOURCMO/ FINANCE COMM ENG GOOGLE GOOGLE STORAGE $ 1.99 02/13/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SUBSCRIPTION PHOTO STORAGECMO/ FINANCE COMM ENG TRIBUNE PUBLISHING COM $ 171.00 02/24/2017 62205 ADVERTISINGSTREET CLEANING AD EVANSTON REVIEW/CHICAGO TRIBUNECMO/ FINANCE COMM ENG PUREBUTTONS $ 270.00 02/24/2017 62490 OTHER PROGRAM COSTSMSYEP JOB FAIR BUTTONSCMO/ FINANCE COMM ENG SMARTPRESS $ 54.42 02/27/2017 62490 OTHER PROGRAM COSTSMSYEP DECALSCMO/FINANCE ECON DEV FACEBK 7XYWLBNPV2 $ 5.00 02/01/2017 62662 BUSINESS RETENTION/EXPANSION INVESFACEBOOK POST BOOSTS FOR WARM BEVVY WALK BUSINESS RETENTION HOLIDAY EVENTCMO/FINANCE ECON DEV CITY OF EVANSTON-MOBIL $ 1.60 02/03/2017 62295 TRAINING & TRAVEL PARKING FOR MEETING WITH BRAD WINICKCMO/FINANCE ECON DEV APL APPLEONLINESTOREUS $ 6.19 02/08/2017 62662 BUSINESS RETENTION/EXPANSION INVES CHARGE FOR TAXES FOR APPLICATION PURCHASE FOR EVANSTON EXPLORERSCMO/FINANCE ECON DEV APL APPLEONLINESTOREUS $ 99.00 02/08/2017 62662 BUSINESS RETENTION/EXPANSION INVES PURCHASE/UPLOAD OF EVANSTON EXPLORERS APP ON ITUNES APP STORECMO/FINANCE ECON DEV GOOGLE GOOGLE PLAY $ 25.00 02/08/2017 62662 BUSINESS RETENTION/EXPANSION INVES PURCHASE/UPLOAD OF EVANSTON EXPLORERS APP TO ANDROID STORECMO/FINANCE ECON DEV CITY OF EVANSTON-MOBIL $ 1.85 02/09/2017 62295 TRAINING & TRAVEL PARKING FOR MEETING WITH ALAN ANDERSON AT NUCMO/FINANCE ECON DEV STRIKINGLY $ 24.95 02/15/2017 62660 BUSINESS ATTRACTION/EXPANSION DOMAIN RENEWAL FOR EVANSTONSTARTUPSHOWCASE.COMCMO/FINANCE ECON DEV AMAZON MKTPLACE PMTS $ 26.55 02/16/2017 62662 BUSINESS RETENTION/EXPANSION INVESLANYARDS FOR TOUR DE NOIR ENTERPRISE EVANSTON (BLACK BUSINESS TOUR)CMO/FINANCE ECON DEV EVANSTON CHAMBER OF CO $ 200.00 02/20/2017 62360 MEMBERSHIP DUESMAYOR STATE OF THE CITY LUNCHEON FOR JOHANNA LEONARD, CINDY PLANTE, PAUL ZALMEZAK, PAULINA MARTINEZCMO/FINANCE ECON DEV CITY OF EVANSTON-MOBIL $ 2.35 02/22/2017 62295 TRAINING & TRAVEL PARKING FOR MEETING WITH PAT EFOIM AND WALLY BOBKIEWICZCMO/FINANCE ECON DEV SQU SQ BENNISON'S BAK $ 15.71 02/24/2017 62490 OTHER PROGRAM COSTSFOOD FOR BREAKFAST MEETING WITH LIVIBILITY CABINETCMO/FINANCE ECON DEV GFS STORE #1915 $ 241.90 02/27/2017 62662 BUSINESS RETENTION/EXPANSION INVESTABLE SKIRTS FOR TOUR DE NOIR EVANSTON BUSINESS SHOWCASE EVENT AT LEVY CENTERCOMM DEV/ADMIN TRIBUNE PUBLISHING COM $ 51.49 02/07/2017 62205 ADVERTISINGP & Z CHICAGO TRIBUNE AD - ORDER ID 4764772April 24, 2017Page 9 of 2453 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCOMM DEV/ADMINTRIBUNE PUBLISHING COM $ 34.69 02/14/2017 62205 ADVERTISINGP & Z CHICAGO TRIBUNE AD - ORDER ID 4772787COMM DEV/ADMINTRIBUNE PUBLISHING COM $ 81.89 02/14/2017 62205 ADVERTISINGP & Z CHICAGO TRIBUNE AD - ORDER ID 4778976COMM DEV/ADMINTRIBUNE PUBLISHING COM $ 37.09 02/14/2017 62205 ADVERTISINGP & Z CHICAGO TRIBUNE AD - ORDER ID 4790118COMM DEV/ADMINTRIBUNE PUBLISHING COM $ 37.09 02/20/2017 62205 ADVERTISINGP & Z CHICAGO TRIBUNE AD - ORDER ID 4772953COMM DEV/ADMINAMERICAN PLANNING ASSO $ 934.00 02/22/2017 62295 TRAINING & TRAVELAPA - 2017 NATIONAL PLANNING CONFERENCE - SCOTT MANGUMCOMM DEV/ADMINAMERICANPLANNINGASSOC $ (735.00) 02/27/2017 62295 TRAINING & TRAVELAPA CONFERENCE - REFUND - MARK MUENZERFIRE/ADMINANSTONGFS STORE #1915 $ 8.29 02/06/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONOFFICEMAX/OFFICEDEPOT $ 49.98 02/09/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONZIEGLERS ACE $ 35.99 02/09/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTARGET 00011668 $ 55.19 02/09/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 32.16 02/10/2017 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONAMERICAN FLOOR MATS $ 288.75 02/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STA 3 FLOOR MATSFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 66.34 02/15/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONOFFICESUPERSAVERS.COM $ 96.19 02/15/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIES HQFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 511.55 02/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL APPLIANCE REPAIRFIRE/ADMINANSTONINT'L ASSOC OF FIRE CH $ 234.00 02/17/2017 62360 MEMBERSHIP DUESPROFESSIONAL MEMBERSHIPFIRE/ADMINANSTONINT'L ASSOC OF FIRE CH $ 209.00 02/17/2017 62360 MEMBERSHIP DUESPROFESSIONAL MEMBERSHIPFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 15.98 02/23/2017 65085 MINOR EQUIPMENT AND TOOLSSMALL TOOLSFIRE/ADMINANSTONPEN PENNWELL SUBSCRIPT $ 29.00 02/24/2017 65010 BOOKS, PUBLICATIONS, MAPSPROFESSIONAL SUBSCRIPTIONFIRE/ADMINANSTONSTATE CHEMIC STATE CHE $ 171.20 02/24/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSURVEYIZMO $ 270.00 02/28/2017 62250 COMPUTER EQUIPMENT MAINT.SOFTWARE FOR QUALITY IMPROVEMENTFIRE/ADMINANSTONSAMS CLUB #6444 $ 65.89 02/28/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONUS PATRIOT- WEB ORDERS $ 401.97 02/28/2017 65625 FURNITURES AND FIXTURESTECHNICAL RESCUE SUPPLIESHEALTHDISCOUNTMUGS.COM $ 476.15 02/01/2017 62490 OTHER PROGRAM COSTSFOR MEDICAL RESERVE CORP VOLUNTEERSHEALTHWWW.VISTAPRINT.COM $ 45.36 02/02/2017 62490 OTHER PROGRAM COSTSMEDICAL RESERVE CORP VOLUNTEERSHEALTHFIRST SLICE PIE CAFE - $ 244.75 02/20/2017 65025 FOODCOMMUNITY MEETINGHEALTHINT'L CODE COUNCIL INC $ 260.00 02/22/2017 62360 MEMBERSHIP DUESRENEWAL AND REINSTATEMENT FEES FOR LAURA ROUSE-DEVORE FOR CODE ENFORCEMENTHEALTH HEALTH AND MEDICINE $ 15.00 02/28/2017 62295 TRAINING & TRAVELCHICAGO FORUM FOR JUSTICE IN HEALTH POLICY; POLICE VIOLENCE AS PUBLIC HEALTH DATAHEALTH ANDERSON PEST SOLUTION $ 100.00 02/28/2017 62295 TRAINING & TRAVELREGISTRATION FEES FOR ANDERSON PEST SOLUTIONS HEALTH SUMMIT FOR: A. MCILWEE AND J. DICICCOLAW/LEGAL DEF RESEARCH INST INC $ 160.00 02/01/2017 62360 MEMBERSHIP DUES DRI RENEWAL DUES FOR GRANTLAW/LEGAL IMLA $ 865.00 02/02/2017 62360 MEMBERSHIP DUES IMLA RENEWAL DUES FOR GRANTLAW/LEGAL US COURTS.COM $ 3.95 02/03/2017 62345 COURT COSTS/LITIGATION FILING FEELAW/LEGAL US COURTS.COM $ 3.95 02/03/2017 62345 COURT COSTS/LITIGATION FILING FEELAW/LEGAL COOK CO SUBURBAN MUNIC $ 139.88 02/06/2017 62130 LITIGATIONFILING FEELAW/LEGAL US COURTS.COM $ 3.95 02/08/2017 62345 COURT COSTS/LITIGATION FILING FEELAW/LEGAL ARDC $ 393.47 02/16/2017 62360 MEMBERSHIP DUES MARIO RENEWAL FEELAW/LEGAL US COURTS.COM $ 375.46 02/17/2017 62130 LITIGATIONFILING FEE FOR CHICAGOLAND PAVINGApril 24, 2017Page 10 of 2454 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONLAW/LEGALUS COURTS.COM $ 375.46 02/17/2017 62130 LITIGATIONFILING FEE FOR MATHE V. COELAW/LEGALWABASH RANDOLPH GARAGE $ 15.00 02/17/2017 62130 LITIGATIONPARKING FEE FOR COURTLAW/LEGALUS COURTS.COM $ 3.95 02/20/2017 62130 LITIGATIONMATHE V. COELAW/LEGALOFFICE DEPOT #510 $ 19.79 02/22/2017 62345 COURT COSTS/LITIGATIONCARD STOCK FOR APPELLATE COURT BRIEFLAW/LEGALUS COURTS.COM $ 3.95 02/24/2017 62130 LITIGATIONCAUDILL V. COELAW/LEGALUS COURTS.COM $ 3.95 02/24/2017 62130 LITIGATIONCAUDILL V. COE FILING FEELAW/LEGALWABASH RANDOLPH GARAGE $ 15.00 02/27/2017 62345 COURT COSTS/LITIGATIONPARKING FEE FOR COURTPOLICE DEPT/ADMINUBER US JAN31 RPUWD $ 27.21 02/01/2017 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPT/ADMINUS FLEET TRACKING $ 149.80 02/02/2017 41420 RESERVE NARCOTIC ENFORCEMENT FEBRUARY GPS SERVICEPOLICE DEPT/ADMINMID-STATES ORGANIZED C $ 300.00 02/02/2017 62360 MEMBERSHIP DUESANNUAL MID-STATES ORGANIZED CRIME INFORMATION CENTERPOLICE DEPT/ADMINPAYPAL GOOGLEADDON $ 29.99 02/02/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE GOOGLE ADD-ON FOR MAIL MERGEPOLICE DEPT/ADMINIAFCI $ 80.00 02/06/2017 62295 TRAINING & TRAVEL2017 FINANCIAL CRIME SEMINARPOLICE DEPT/ADMINIAFCI $ 80.00 02/06/2017 62295 TRAINING & TRAVEL2017 FINANCIAL CRIMES SEMINAR - 1ST DETECTIVEPOLICE DEPT/ADMINFREDPRYOR CAREERTRACK $ 128.00 02/06/2017 62295 TRAINING & TRAVELEXCEL TRANINGPOLICE DEPT/ADMINHILTON HOTELS $ 161.45 02/06/2017 62295 TRAINING & TRAVELOVERNIGHT LODGING FOR ADAMAX TRAINERPOLICE DEPT/ADMINSAMSCLUB #6444 $ 45.00 02/06/2017 62360 MEMBERSHIP DUESANNUAL MEMBERSIPPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 221.51 02/06/2017 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 162.29 02/06/2017 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINENTERPRISE RENT-A-CAR $ 162.29 02/06/2017 62375 RENTALSCAR RENTAL FOR INVESTIGATIONPOLICE DEPT/ADMINSAMSCLUB #6444 $ 377.13 02/06/2017 65025 FOODFOOD FOR PRISONERSPOLICE DEPT/ADMINPAYPAL GOOGLEADDON $ 29.99 02/07/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE GOOGLE ADD-ON FOR BATCHING EMAILPOLICE DEPT/ADMINUBER US FEB07 BYKX2 $ 22.81 02/08/2017 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPT/ADMINUBER US FEB06 M5Q5C $ 23.40 02/08/2017 62490 OTHER PROGRAM COSTSRIDE TO SHELTERPOLICE DEPT/ADMINAMAZON.COM $ 19.99 02/08/2017 65085 MINOR EQUIPMENT AND TOOLSLOGITECH WIRELESS KEYBOARD AND MOUSEPOLICE DEPT/ADMINAMERICAN 00121134769766 $ 462.60 02/10/2017 62295 TRAINING & TRAVELAIRFARE TO NATIONAL CITIZENS POLICE ACADEMY - 1ST OFFICERPOLICE DEPT/ADMINAMERICAN 00121134769755 $ 462.60 02/10/2017 62295 TRAINING & TRAVELAIRFARE TO NATIONAL CITIZENS POLICE ACADEMY - 2ND OFFICERPOLICE DEPT/ADMINHICV SOUTH BEACH RESV $ 144.48 02/10/2017 62295 TRAINING & TRAVELLODGING - NATIONAL CITIZENS POLICE ACADEMY CONFERENCE- 1ST OFFICERPOLICE DEPT/ADMINHICV SOUTH BEACH RESV $ 144.48 02/10/2017 62295 TRAINING & TRAVELLODGING - NATIONAL CITIZENS POLICE ACADEMY CONFERENCE- 2ND OFFICERPOLICE DEPT/ADMINVALLI PRODUCE $ 7.64 02/10/2017 65025 FOODFOOD FOR PRISONERSPOLICE DEPT/ADMINCURT'S CAFE SOUTH $ 190.24 02/10/2017 68205 PUBLIC WKS CONTINGENCIESREFRESHMENT FOR LAW IN YOUR COMMUNITY PRESENTATIONPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 23.60 02/13/2017 65095 OFFICE SUPPLIES5 PACK OF REDACTING MARKERPOLICE DEPT/ADMINPAYPAL MIDWESTGANG $ 265.00 02/15/2017 62295 TRAINING & TRAVELMIDWEST GANG INVESTIGATORS NATIONAL CONFERENCEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 29.70 02/15/2017 65085 MINOR EQUIP & TOOLS20 PACK OF LITHIUM AA BATTERIESPOLICE DEPT/ADMINOFFICE DEPOT #1105 $ 36.09 02/17/2017 65095 OFFICE SUPPLIESCUSTOM STAMPPOLICE DEPT/ADMINCITY LIMITS H-D REO $ 350.00 02/20/2017 62295 TRAINING & TRAVELMOTORCYCLE TRAINING FOR TRAFFIC OFFICERPOLICE DEPT/ADMINWPY THE VIRTUS GROUP I $ 117.00 02/20/2017 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMININSTITUTE FOR BRAIN PO $ 79.00 02/20/2017 62295 TRAINING & TRAVELTRAINING FOR VICTIM ADVOCATE - REASONING WITH UNREASONABLE PEOPLEApril 24, 2017Page 11 of 2455 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINIAFCI $ 80.00 02/20/2017 62360 MEMBERSHIP DUES2017 FINANCIAL CRIMES SEMINAR - 3RD DETECTIVEPOLICE DEPT/ADMINPAYPAL ADAMAXTACTI $ 75.00 02/22/2017 62295 TRAINING & TRAVELADAMAX TACTICAL TRAININGPOLICE DEPT/ADMINSAMS CLUB #6444 $ 31.94 02/22/2017 65050 BUILDING MAINTENANCE MATERIAL DISH SOAP AND AIRFRESHNERPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 39.05 02/22/2017 65095 OFFICE SUPPLIESIPHONE 6S CASES (3)POLICE DEPT/ADMINTHE HOME DEPOT #1902 $ 66.84 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL FLUORESCENT LIGHT BULBSPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 116.99 02/23/2017 65085 MINOR EQUIP & TOOLSMICROWAVEPOLICE DEPT/ADMINLA QUINTA INN & SUITES $ 203.84 02/24/2017 62295 TRAINING & TRAVELLODGING FOR TRAININGPOLICE DEPT/ADMINTOWNEPLACE SUITES $ 514.15 02/27/2017 62295 TRAINING & TRAVELLODGING FOR PTI FIREARM TRAININGPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 10.64 02/01/2017 65110 REC PROGRAM SUPPLIESDRILL BIT FOR LIVING WALL. TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRJEWEL #3456 $ 9.38 02/02/2017 65025 FOODSNACKPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 14.97 02/02/2017 65110 REC PROGRAM SUPPLIESDRILL BIT FOR THE LIVING WALL. TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRPAYPAL BELLWETHERI $ 137.50 02/02/2017 65110 REC PROGRAM SUPPLIESLIVING WALL POCKETS. TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 10.97 02/06/2017 65110 REC PROGRAM SUPPLIESLIVING WALL SUPPLIES. TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 8.91 02/06/2017 65110 REC PROGRAM SUPPLIESLIVING WALL SUPPLIES. TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRPAYPAL BELLWETHERI $ (5.00) 02/06/2017 65110 REC PROGRAM SUPPLIESSHIPPING REFUNDPRCS/ ECOLOGY CTRPAYPAL COOKDUP BEE $ 25.00 02/09/2017 62360 MEMBERSHIP DUESORGANIZATION MEMBERSHIPPRCS/ ECOLOGY CTRPAYPAL COOKDUP BEE $ 500.00 02/10/2017 65110 REC PROGRAM SUPPLIESBEE PACKAGESPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 17.26 02/10/2017 65110 REC PROGRAM SUPPLIESLIVING WALL SUPPLIES. TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 7.20 02/13/2017 65110 REC PROGRAM SUPPLIESLIVING WALL SUPPLIES. TO BE REIMBURSED BY THE EEA.PRCS/ ECOLOGY CTRTUESDAY MORNING # 0784 $ 39.98 02/13/2017 65110 REC PROGRAM SUPPLIESWATER PITCHERSPRCS/ ECOLOGY CTRPARTY CITY $ 87.89 02/13/2017 65110 REC PROGRAM SUPPLIESWILD AND SCENIC SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 55.40 02/17/2017 65110 REC PROGRAM SUPPLIESBUILDING SUPPILIESPRCS/ ECOLOGY CTRDOLLARTREE $ 4.00 02/17/2017 65110 REC PROGRAM SUPPLIESDAY OFF SCHOOL CAMP SUPPILIESPRCS/ ECOLOGY CTRVALLI PRODUCE $ 14.90 02/17/2017 65110 REC PROGRAM SUPPLIESDAY OFF SCHOOL CAMP SUPPILIESPRCS/ ECOLOGY CTRMICHAELS STORES 3849 $ 44.95 02/17/2017 65110 REC PROGRAM SUPPLIESDAY OFF SCHOOL CAMP SUPPILIESPRCS/ ECOLOGY CTRKOHAN JAPANESE RESTAUR $ 37.72 02/20/2017 62295 TRAINING & TRAVELWILD THINGS CONFERENCE LUNCHPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 132.90 02/22/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 19.95 02/23/2017 65110 REC PROGRAM SUPPLIESBUILDING SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ (59.97) 02/24/2017 65110 REC PROGRAM SUPPLIESNAIL GUN REFUNDPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 11.97 02/27/2017 65110 REC PROGRAM SUPPLIESBUILDING SUPPILIESPRCS/CHAND NEWB CNTR FACEBK QBD8KBS7J2 $ 21.08 02/01/2017 62490 OTHER PROGRAM COSTSBOOSTED FACEBOOK POSTS FOR PRCS PROGRAMS & EVENTSPRCS/CHAND NEWB CNTR AMAZON.COM $ 9.99 02/01/2017 65095 OFFICE SUPPLIES3-HOLE PUNCHPRCS/CHAND NEWB CNTR SSI SCHOOL SPECIALTY $ 84.99 02/01/2017 65110 REC PROGRAM SUPPLIESPAINT AND CONTACT PAPER FOR PRESCHOOL PROGRAMPRCS/CHAND NEWB CNTR MICHAELS STORES 2037 $ 100.25 02/02/2017 65110 REC PROGRAM SUPPLIESDECORATIONS AND CRAFT SUPPLIES FOR PRESCHOOL AND DADDY DAUGHTER DANCEPRCS/CHAND NEWB CNTR DOLLARTREE $ 57.00 02/02/2017 65110 REC PROGRAM SUPPLIESDECORATIONS FOR DADDY DAUGHTER DANCE AND CHANDLER NEWBERGERPRCS/CHAND NEWB CNTR OTC BRANDS, INC. $ 69.37 02/02/2017 65110 REC PROGRAM SUPPLIESPROPS FOR DADDY DAUGHTER DANCE AND PRIZES FOR PRESCHOOLPRCS/CHAND NEWB CNTR AMERICAN SAFETY AND HE $ 149.32 02/03/2017 62295 TRAINING & TRAVELINSTRUCTOR PACKAGE FOR ASHI BASIC LIFE SUPPORT PROGRAMApril 24, 2017Page 12 of 2456 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/CHAND NEWB CNTR AMERICAN SAFETY AND HE $ 35.00 02/03/2017 62295 TRAINING & TRAVELUPDATE FEE FOR ASHI CPR, FIRST AID & AED INSTRUCTIONPRCS/CHAND NEWB CNTR TARGET 00009274 $ 41.84 02/07/2017 65110 REC PROGRAM SUPPLIESCANDY FOR VALENTINES DAY AND CRAYONSPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 13.99 02/07/2017 65110 REC PROGRAM SUPPLIESOWL PELLETS FOR PRESCHOOL CLASSPRCS/CHAND NEWB CNTR OTC BRANDS, INC. $ 95.65 02/08/2017 65110 REC PROGRAM SUPPLIESDRESS UP COSTUMES FOR PRESCHOOLPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 15.93 02/08/2017 65110 REC PROGRAM SUPPLIESFLYING DISC FOR SPORTS CAMPPRCS/CHAND NEWB CNTR ABSOLUTE FENCING GEAR $ 361.45 02/09/2017 65110 REC PROGRAM SUPPLIESFENCING JACKETS AND MASKS FOR FENCING PROGRAMPRCS/CHAND NEWB CNTR TARGET 00009274 $ 311.46 02/10/2017 65040 JANITORIAL SUPPLIESNEW VACUUM TO REPLACE BROKEN VACUUM.PRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 29.99 02/14/2017 65095 OFFICE SUPPLIESFLOOR MAT FOR OFFICEPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 34.14 02/15/2017 65095 OFFICE SUPPLIESFLOOR MAT FOR OFFICEPRCS/CHAND NEWB CNTR SKY HIGH SPORTS NILES $ 100.00 02/16/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIP--WILL CALL ABOUT TAX CHARGEPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 115.88 02/16/2017 65095 OFFICE SUPPLIESDESK TOP DISPLAY FOR FRONT OFFICE TO DISPLAY LIFE MAGAZINE AND FLYERSPRCS/CHAND NEWB CNTR ORBIT SKATE CENTER $ 25.00 02/17/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTR ORBIT SKATE CENTER $ 25.00 02/17/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPPRCS/CHAND NEWB CNTR MICHAELS STORES 8625 $ 29.87 02/20/2017 65110 REC PROGRAM SUPPLIESCANVASES-ARTS-CRAFTS SUPPLIES FOR YOUTH ART PROGRAMPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 20.98 02/20/2017 65110 REC PROGRAM SUPPLIESFLOOR TAPE FOR FENCINGPRCS/CHAND NEWB CNTR AMAZON MKTPLACE PMTS $ 66.30 02/21/2017 65110 REC PROGRAM SUPPLIESSAND AND SUPPLIES FOR SCIENCE PROJECTS FOR PRESCHOOLPRCS/CHAND NEWB CNTR AMAZON.COM AMZN.COM/BI $ 21.09 02/21/2017 65110 REC PROGRAM SUPPLIESVOSS WATER--WATER BOTTLES NEEDED FOR I SPY PROGRAM ACTIVITY FOR PRESCHOOLPRCS/CHAND NEWB CNTR DISCOUNT SCHOOL SUPPLY $ 109.64 02/22/2017 65110 REC PROGRAM SUPPLIES PAPER, CUPS, PAINT COLORED PENCILS FOR PRESCHOOL PROGRAMPRCS/CHAND NEWB CNTR SSI SCHOOL SPECIALTY $ 67.39 02/23/2017 65110 REC PROGRAM SUPPLIESART SUPPLIES FOR PRESCHOOLPRCS/CHAND NEWB CNTR PUMP IT UP OF GLENVIEW $ 150.00 02/24/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMPPRCS/CHAND NEWB CNTR PUMP IT UP OF GLENVIEW $ 150.00 02/24/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMPPRCS/CHAND NEWB CNTR PUMP IT UP OF GLENVIEW $ 150.00 02/24/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMPPRCS/CHAND NEWB CNTR PUMP IT UP OF GLENVIEW $ 150.00 02/24/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMPPRCS/CHAND NEWB CNTR PUMP IT UP OF GLENVIEW $ 150.00 02/24/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMPPRCS/CHAND NEWB CNTR PUMP IT UP OF GLENVIEW $ 150.00 02/24/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMPPRCS/CHAND NEWB CNTR PUTTING EDGE - NORRIDG $ 50.00 02/24/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER SPORTS CAMPPRCS/CHAND NEWB CNTR NATIONAL RECREATION & $ 60.00 02/27/2017 62490 OTHER PROGRAM COSTSCPRP RENEWAL FEEPRCS/CHAND NEWB CNTR WALGREENS #2619 $ 50.64 02/28/2017 65110 REC PROGRAM SUPPLIESPHOTO DEVELOPMENT FOR YOUTH FLAG FOOTBALL LEAGUE AWARDSPRCS/COMMUNITY SERVICES PAYPAL GALEWINDFIL $ 305.00 02/17/2017 65110 REC PROGRAM SUPPLIESAGING WELL FILM NIGHT (FILM) - TO BE REIMBURSED BY AGING WELL FUNDPRCS/ECOLOGY CNTRTHE HOME DEPOT #1902 $ 24.00 02/08/2017 65110 REC PROGRAM SUPPLIESGRAVEL AND SAND FOR APIARY PROJECT ---WILL BE REIMBURSED BY EEAPRCS/ECOLOGY CTNRPETSMART # 0427 $ 8.99 02/01/2017 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 24.19 02/01/2017 65040 JANITORIAL SUPPLIESCLEANING SUPPLIESPRCS/ECOLOGY CTNRPETSMART # 0427 $ 45.97 02/03/2017 62490 OTHER PROGRAM COSTSANIMAL CAREPRCS/ECOLOGY CTNRAMAZON.COM $ (613.21) 02/03/2017 65110 REC PROGRAM SUPPLIESPROJECTOR RETURNPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 53.90 02/06/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES- CONSTELLATION QUESTPRCS/ECOLOGY CTNRCAROLINA BIOLOGIC SUPP $ 223.46 02/06/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES- CONSTELLATION QUESTPRCS/ECOLOGY CTNRJEWEL #3456 $ 30.54 02/07/2017 65110 REC PROGRAM SUPPLIESBIRTHDAY PARTY PROGRAM SUPPLIESApril 24, 2017Page 13 of 2457 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ (16.49) 02/09/2017 65005 LANDSCAPE MATERIALSGROW LIGHT RETURNPRCS/ECOLOGY CTNRPETSMART # 0427 $ 5.29 02/10/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRGFS STORE #1915 $ 50.94 02/13/2017 65025 FOODWILD AND SCENIC FILM FESTIVAL REFRESHMENTSPRCS/ECOLOGY CTNRJEWEL #3487 $ 3.90 02/15/2017 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE FOOD (19.64%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ (115.43) 02/15/2017 65005 LANDSCAPE MATERIALSGROW LIGHT REFUNDPRCS/ECOLOGY CTNRJEWEL #3487 $ 7.48 02/15/2017 65025 FOODSPLIT - TINY TREKKERS SNACK (37.66%)PRCS/ECOLOGY CTNRJEWEL #3456 $ 3.99 02/15/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIESPRCS/ECOLOGY CTNRJEWEL #3487 $ 8.48 02/15/2017 65110 REC PROGRAM SUPPLIESSPLIT - PROGRAM SUPPLIES (42.7%)PRCS/ECOLOGY CTNRGREENHOUSE MEGASTO $ 161.99 02/17/2017 65005 LANDSCAPE MATERIALSSEED STARTING SUPPLIESPRCS/ECOLOGY CTNRPETSMART # 0427 $ 43.98 02/21/2017 62490 OTHER PROGRAM COSTSANIMAL CARE BEDDINGPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 34.99 02/21/2017 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/ECOLOGY CTNRJEWEL #3456 $ 6.47 02/24/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRPARTY CITY $ 23.97 02/27/2017 65110 REC PROGRAM SUPPLIESFILM FESTIVAL SUPPLIESPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT #1902 $ 26.44 02/01/2017 65040 JANITORIAL SUPPLIESFJCC FLOOR REPAIRPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 3.79 02/02/2017 65025 FOODDINNER ITEMPRCS/FLEETWOOD JOUR CNTR PAPA JOHN'S #01012 $ 63.00 02/02/2017 65025 FOODFJCC HALF DAY LUNCHPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 275.51 02/02/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 73.80 02/02/2017 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 125.93 02/02/2017 65025 FOODRCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 89.95 02/02/2017 65025 FOODRCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 114.23 02/02/2017 65025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTR NU ATHL TICKET OFFICE $ 203.00 02/03/2017 62507 FIELD TRIPSNORTHWESTERN BASKETBALL GAME FIELD TRIP.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 135.38 02/03/2017 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 17.97 02/06/2017 65025 FOODFJCC ITEMPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 72.48 02/06/2017 65025 FOODFJCC SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 98.20 02/06/2017 65025 FOODYMCA BREAKFASTPRCS/FLEETWOOD JOUR CNTR DOLLARTREE $ 73.00 02/06/2017 65110 REC PROGRAM SUPPLIESSENIOR BINGO SUPPLIES.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 3.99 02/08/2017 65025 FOODICE FOR SENIOR DAYPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 148.49 02/08/2017 65025 FOODSENIOR BINGOPRCS/FLEETWOOD JOUR CNTR BLICK ART 800 447 1892 $ 443.34 02/08/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR REC DEPARTMENT (SCURRY)PRCS/FLEETWOOD JOUR CNTR EVANSTON SIGNS AND GRA $ 185.00 02/09/2017 62490 OTHER PROGRAM COSTSF.A.A.M LOGO FOR GYM FLOOR.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 125.93 02/09/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 283.78 02/09/2017 65025 FOODFJCC SNACK AND SUPPER SUPPLYPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 89.95 02/09/2017 65025 FOODRCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 130.53 02/09/2017 65025 FOODRCC SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 950.89 02/10/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 969.19 02/10/2017 65025 FOODFJCC SNACK AND SUPPERApril 24, 2017Page 14 of 2458 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 109.52 02/10/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR S&S WORLDWIDE $ 1,159.92 02/10/2017 65110 REC PROGRAM SUPPLIESART PAPER ROLLS.....PRCS/FLEETWOOD JOUR CNTR TARGET 00009274 $ 99.95 02/10/2017 65110 REC PROGRAM SUPPLIESOUTDOOR BALLS FOR MASON PARKPRCS/FLEETWOOD JOUR CNTR JEWEL #3456 $ 35.98 02/13/2017 65025 FOODDADDY DAUGHTER DANCE FRUIT TRAYS.PRCS/FLEETWOOD JOUR CNTR JOHNSON LOCKSMITH INC $ 17.50 02/13/2017 65095 OFFICE SUPPLIESKEYS FOR FJCC.PRCS/FLEETWOOD JOUR CNTR WILMETTE BICYCLE & SPO $ 449.55 02/13/2017 65110 REC PROGRAM SUPPLIESBASKETBALLS FOR FJCC.PRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 108.59 02/13/2017 65110 REC PROGRAM SUPPLIESDADDY DAUGHTER DANCE DECORATIONSPRCS/FLEETWOOD JOUR CNTR MICHAELS STORES 3849 $ 66.53 02/13/2017 65110 REC PROGRAM SUPPLIESDECORATIONS FOR THE DADDY DAUGHTER DANCEPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 269.33 02/14/2017 65025 FOODDADDY DAUGHTER DANCE FOODPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 7.98 02/14/2017 65025 FOODDADDY DAUGHTER DANCE ICEPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 35.98 02/14/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 125.93 02/15/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 184.01 02/15/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 89.95 02/15/2017 65025 FOODROBERT CROWN MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 125.86 02/15/2017 65025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTR PARTY CITY $ 60.91 02/15/2017 65110 REC PROGRAM SUPPLIESAFTER SCHOOL V-DAY BAGSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 77.87 02/16/2017 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR OFFICE DEPOT #510 $ 17.58 02/16/2017 65110 REC PROGRAM SUPPLIESPENCILSPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 35.98 02/17/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 70.55 02/17/2017 65025 FOODSENIOR FOODPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 57.75 02/20/2017 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTR THE HOME DEPOT #1902 $ 20.19 02/20/2017 65040 JANITORIAL SUPPLIESFAAM LOGO INSTALL ITEMSPRCS/FLEETWOOD JOUR CNTR CENTURY THEATRES 439 $ 160.10 02/21/2017 62507 FIELD TRIPSFIELD TRIP FOR NON ATTENDANCE DAYPRCS/FLEETWOOD JOUR CNTR SKY HIGH SPORTS NILES $ 13.00 02/22/2017 62507 FIELD TRIPSMASON PARK FIELD TRIP.PRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 243.32 02/22/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 108.56 02/22/2017 65025 FOODRCC SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 125.93 02/23/2017 65025 FOODFJCC AND MASON MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 66.99 02/23/2017 65025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 38.95 02/23/2017 65025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 54.50 02/23/2017 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 89.95 02/23/2017 65025 FOODRCC MILKPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 141.09 02/24/2017 65110 REC PROGRAM SUPPLIESSENIOR NON-FOOD SUPPLIESPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 203.75 02/27/2017 65025 FOODBLACK HISTORY FOODPRCS/FLEETWOOD JOUR CNTR JEWEL #3487 $ 105.00 02/27/2017 65025 FOODCHICKEN FOR BLACK HISTORYPRCS/FLEETWOOD JOUR CNTR GORDON FOOD SERVICE IN $ 56.82 02/27/2017 65025 FOODYMCA BREAKFASTPRCS/FLEETWOOD JOUR CNTR RITE LOCK & SAFE $ 19.00 02/27/2017 65110 REC PROGRAM SUPPLIESDESK LOCKSPRCS/LEVY SEN CNTRUNTOUCHABLE TOURS $ 300.00 02/07/2017 62507 FIELD TRIPSPAYMENT FOR SENIOR TRIPApril 24, 2017Page 15 of 2459 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTRDUNKIN #304563 Q35 $ 38.50 02/07/2017 65025 FOODADVISORY BOARD MEETING - BAGELSPRCS/LEVY SEN CNTRAAA APPLIANCE SERVI $ 168.00 02/08/2017 62245 OTHER EQ MAINTPAYMENT FOR FREEZER REPAIR.PRCS/LEVY SEN CNTRGFS STORE #1915 $ 79.63 02/09/2017 65025 FOODSUPPLIES FOR SR. LUNCH PROGRAMPRCS/LEVY SEN CNTRSTAGE 773 $ 248.75 02/10/2017 62507 FIELD TRIPSBALANCE DUE FOR SR. TRIP.PRCS/LEVY SEN CNTRID WHOLESALER $ 97.00 02/10/2017 65095 OFFICE SUPPLIESDATA CARD PRINTING CARDSPRCS/LEVY SEN CNTRWORLD KITCHEN CREDIT D $ 16.96 02/13/2017 65025 FOODDISHWARE FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRWORLD KITCHEN CREDIT D $ 21.20 02/13/2017 65025 FOODDISHWARE FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRWORLD KITCHEN CREDIT D $ 186.72 02/13/2017 65025 FOODDISHWARE FOR SENIOR LUNCH PROGRAMPRCS/LEVY SEN CNTRIDEAL CHARTER MGMT $ 200.00 02/14/2017 62507 FIELD TRIPSBUS FOR SR. TRIPPRCS/LEVY SEN CNTRDRU LAN THEA ARCHTICS $ 105.00 02/20/2017 62507 FIELD TRIPSDEPOSIT FOR SR. TRIPPRCS/LEVY SEN CNTRNAEIR $ 24.25 02/20/2017 65040 JANITORIAL SUPPLIESSPLIT -65040 (56.4%)PRCS/LEVY SEN CNTRNAEIR $ 18.75 02/20/2017 65095 OFFICE SUPPLIESSPLIT - 65095 OFFICE SUPPLIES (43.6%)PRCS/LEVY SEN CNTRDELPHI GLASS CORP $ 185.43 02/22/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SR. GLASS CLASSESPRCS/LEVY SEN CNTRDELPHI GLASS CORP $ 80.59 02/23/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SR. GLASS CLASSESPRCS/LEVY SEN CNTRSP ULTRA PICKLEBALL $ 159.98 02/24/2017 65110 REC PROGRAM SUPPLIESREPLACEMENT PICKLEBALL NETSPRCS/LEVY SEN CNTRSUBWAY 03322401 $ 46.80 02/27/2017 65025 FOODFOOD DURING TRAINING OF LUNCH PROGRAM VOLUNTEERSPRCS/LEVY SEN CNTRGFS STORE #1915 $ 50.42 02/27/2017 65025 FOODPROGRAM SUPPLIES FOR SENIOR EVENTPRCS/NOYES CNTRAMERICANS FOR THE ARTS $ 200.00 02/02/2017 62360 MEMBERSHIP DUESMEMBERSHIP 2017PRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 109.01 02/03/2017 65110 REC PROGRAM SUPPLIESLITTLE MERMAID COSTUMESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 284.53 02/03/2017 65110 REC PROGRAM SUPPLIESLITTLE MERMAID SUPPLIES AND ARTS CAMP SUPPLIESPRCS/NOYES CNTRDOMINO'S 9175 $ 15.98 02/07/2017 65025 FOODFOOD ITEMS FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRVALLI PRODUCE $ 14.63 02/07/2017 65025 FOODFOOD ITEMS FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRSAMS CLUB #6444 $ 34.20 02/07/2017 65025 FOODFOOD ITEMS FOR BLACK HISTORY MONTH EVENTPRCS/NOYES CNTRFOOD4LESS #0558 $ 27.15 02/07/2017 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD ARTS SUPPLIESPRCS/NOYES CNTRBLICK ART 800 447 1892 $ 30.32 02/13/2017 65110 REC PROGRAM SUPPLIESEVANSTON CHILDREN'S THEATRE COSTUME DYESPRCS/NOYES CNTRSAMUEL FRENCH INC./ B $ 100.00 02/16/2017 65110 REC PROGRAM SUPPLIESBALANCE FOR LADY DAY PRODUCTIONPRCS/NOYES CNTRGOVOLUTION SAMUEL F FE $ 4.00 02/16/2017 65110 REC PROGRAM SUPPLIESFEE FOR THEATRE PRODUCTIONPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 93.78 02/20/2017 65110 REC PROGRAM SUPPLIESCHILDRENS THEATRE AND ARTS BIRTHDAY PARTY SUPPLIESPRCS/NOYES CNTRSAMUEL FRENCH INC. $ 44.69 02/20/2017 65110 REC PROGRAM SUPPLIESCOPIES OF ACTING EDITION OF LADY DAY PRODUCTIONPRCS/RBT CROWN CNTRREALLY GOOD $ 53.50 02/01/2017 65110 REC PROGRAM SUPPLIESMATERIALS FOR A SPECIAL PROJECTPRCS/RBT CROWN CNTRMONKEY ISLAND $ 104.00 02/02/2017 62507 FIELD TRIPSFIELD TRIP FOR AFTER SCHOOL PROGRAM DAY OFF SCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 66.65 02/02/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 103.80 02/03/2017 62245 OTHER EQ MAINTKEYS CUT FOR OFFICE LOCKSPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 100.80 02/03/2017 62245 OTHER EQ MAINTLOCK REPAIR AND CONVERSION FOR OFFICESPRCS/RBT CROWN CNTRLEARN TO SKATE USA $ 985.50 02/03/2017 62360 MEMBERSHIP DUESLEARN TO SKATE USA MEMBERSHIP DUESPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 83.99 02/03/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 15.74 02/06/2017 65025 FOODGROCERIES FOR PRESCHOOLApril 24, 2017Page 16 of 2460 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRGFS STORE #1915 $ 95.64 02/06/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRGFS STORE #1915 $ 169.18 02/06/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRDOLLARTREE $ 35.00 02/07/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR PRESCHOOLPRCS/RBT CROWN CNTRUSPS PO 1626220204 $ 7.80 02/08/2017 62315 POSTAGEPOSTAGE FOR PRESCHOOL LICENSE RENEWAL APPLICATIONPRCS/RBT CROWN CNTRAMAZON.COM AMZN.COM/BI $ 353.60 02/08/2017 65110 REC PROGRAM SUPPLIESSHELVES FOR STORAGEPRCS/RBT CROWN CNTRFAM DOLLAR 6221 $ 22.22 02/09/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR PRESCHOOLPRCS/RBT CROWN CNTRFAM DOLLAR 6221 $ (0.07) 02/09/2017 65110 REC PROGRAM SUPPLIESTAX REFUNDEDPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 253.31 02/10/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRCHICAGO KIDS COMPANY $ 576.80 02/15/2017 62507 FIELD TRIPSFIELD TRIP PRESCHOOL SUMMER SESSIONPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 147.65 02/15/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRDOLLARTREE $ 74.00 02/15/2017 65110 REC PROGRAM SUPPLIESMATERIALS FOR PRESCHOOL SPECIAL PROJECTSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 33.99 02/16/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRGFS STORE #1915 $ 207.69 02/17/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRGFS STORE #1915 $ 149.49 02/17/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRAMAZON DIGITAL SVCS AM $ 51.39 02/17/2017 65110 REC PROGRAM SUPPLIESMUSICPRCS/RBT CROWN CNTRRITE LOCK & SAFE $ 22.80 02/20/2017 62245 OTHER EQ MAINTKEYS CUT FOR NEW OFFICE DOOR LOCKSPRCS/RBT CROWN CNTRJOHNSON LOCKSMITH INC $ 16.60 02/20/2017 62245 OTHER EQ MAINTLOCK REPAIRPRCS/RBT CROWN CNTRMUSEUM OF SCIENCE & IN $ 224.25 02/20/2017 62507 FIELD TRIPSAFTER SCHOOL PROGRAM FIELD TRIP DAY OFF SCHOOLPRCS/RBT CROWN CNTRCENTURY THEATRES 439 $ 146.00 02/20/2017 62507 FIELD TRIPSFIELD TRIP AFTER SCHOOL PROGRAM DAY OFF SCHOOLPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 35.68 02/20/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRDUNKIN #347869 Q35 $ 19.98 02/21/2017 65025 FOODBREAKFAST FOR STAFF MEETINGPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 35.52 02/21/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 48.41 02/22/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 37.66 02/22/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTRTYWALTEN CUTOUTS $ 101.29 02/22/2017 65110 REC PROGRAM SUPPLIESICE SHOWPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 31.98 02/24/2017 65110 REC PROGRAM SUPPLIESLEARN TO SKATEPRCS/RBT CROWN CNTRGRACE ENTERPRISES $ 25.00 02/27/2017 62210 PRINTINGICE SHOW POSTERSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 160.59 02/28/2017 65025 FOODGROCERIES FOR PRESCHOOLPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 02/01/2017 62295 TRAINING & TRAVELPARKING FOR SPECIAL REC SWIM AT YMCAPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.00 02/01/2017 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONWINDWARD BOARDSHOP $ 3,372.00 02/01/2017 65125 OTHER COMMODITIESPURCHASE OF SIX NEW STAND UP PADDLE BOARDS FOR AQUATICS CAMP AND THE LAKEFRONT RENTAL PROGRAMPRCS/RECREATION PLN PRICELINE.COM AIR $ 7.00 02/02/2017 62295 TRAINING & TRAVELFLIGHT FEE TO ATTEND THE PARKS & RECREATION SUMMIT IN FL - THE PROGRAM WILL REIMBURSE THE CITYPRCS/RECREATION UNITED 01679429232843 $ 328.40 02/02/2017 62295 TRAINING & TRAVELFLIGHT TO ATTEND THE PARKS & RECREATION SUMMIT IN FL - THE PROGRAM WILL REIMBURSE THE CITYPRCS/RECREATION THE CHICAGO WOLVES $ 275.00 02/02/2017 62507 FIELD TRIPSFIELD TRIP ADMISSION FEE FOR SPECIAL RECREATION OUTING TO CHICAGO WOLVES HOCKEY GAME ON 2/4/17PRCS/RECREATION OFFICE DEPOT #510 $ 23.28 02/03/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONMENARDS MORTON GROVE I $ 64.92 02/03/2017 65110 REC PROGRAM SUPPLIESBALL JARS FOR SPUD CLUB ACTIVITY FOR MOTHERS DAY AT THE FARMERS' MARKETPRCS/RECREATION 837 - BRUNSWICK ZONE - $ 198.00 02/06/2017 62507 FIELD TRIPS LANE RENTAL FEE FOR BOWLING PROGRAMApril 24, 2017Page 17 of 2461 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONJEWEL #3487 $ 17.00 02/06/2017 65025 FOODFRUIT FOR WELLNESS PROGRAMPRCS/RECREATIONJEWEL #3428 $ 39.38 02/07/2017 65025 FOODBROTH, JUICE, RICE, YOGURT, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATION CITY OF EVANSTON PAY A $ 2.00 02/08/2017 62295 TRAINING & TRAVEL PARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATION WM SUPERCENTER #5044 $ 28.82 02/08/2017 65025 FOODSNACKS FOR ATHLETES AT SPECIAL OLYMPICS WINTER GAMESPRCS/RECREATION DADANT / AMERICAN BEE $ 1,588.37 02/08/2017 65110 REC PROGRAM SUPPLIES APIARY EQUIPMENT FOR BEESPRCS/RECREATION OTC BRANDS, INC. $ 268.14 02/08/2017 65110 REC PROGRAM SUPPLIES CANDY & PRIZES FOR VALENTINES DAY DJ SKATEPRCS/RECREATION D & D FINER FOODS $ 4.38 02/08/2017 66040 GENERAL ADMINISTRATION REFRESHMENTS FOR GALLERY OPENINGPRCS/RECREATION MICHAELS STORES 2037 $ 34.92 02/09/2017 65025 FOODVALENTINES COOKING PROJECT FOR SPECIAL RECREATION AFTER SCHOOL PROGRAMPRCS/RECREATION THE CUBBY HOLE $ 100.00 02/09/2017 65110 REC PROGRAM SUPPLIESSOUVENIRS FOR ATHLETES AT SPECIAL OLYMPICS WINTER GAMESPRCS/RECREATIONWHOLEFDS GBR #10570 $ 89.98 02/09/2017 66040 GENERAL ADMINISTRATIONREFRESHMENTS FOR GALLERY OPENINGPRCS/RECREATIONWHOLEFDS EVN 10076 $ 18.95 02/09/2017 66040 GENERAL ADMINISTRATIONREFRESHMENTS FOR THE GALLERY OPENINGSPRCS/RECREATIONRED CROSS STORE $ 202.08 02/13/2017 62295 TRAINING & TRAVELUPDATED AMERICAN RED CROSS LIFEGUARD INSTRUCTOR'S KITPRCS/RECREATIONILLINOIS PARK RECREAT $ 269.00 02/13/2017 62360 MEMBERSHIP DUESIPRA DUES RENEWAL FOR 2017PRCS/RECREATIONELIZABETH FAST00219410 $ 42.56 02/13/2017 62507 FIELD TRIPSGAS FOR VAN RETURNING FROM SPECIAL OLYMPICS WINTER GAMESPRCS/RECREATION837 - BRUNSWICK ZONE - $ 180.00 02/13/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3487 $ 28.91 02/13/2017 65025 FOODDAIRY PRODUCTS FOR WELLNESS PROGRAMPRCS/RECREATIONPANINO'S PIZZERIA OR $ 115.95 02/13/2017 65025 FOODLUNCH FOR STAFF AT THE KINGIAN NON VIOLENCE TRAININGPRCS/RECREATIONOFFICE DEPOT #510 $ 133.98 02/13/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONJEWEL #3428 $ 55.55 02/14/2017 65025 FOODPASTA, SAUCE CHEESE FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONBEST BUY 00003137 $ 929.97 02/14/2017 65110 REC PROGRAM SUPPLIESTV, TV PROTECTION PLAN AND WALL MOUNT FOR THE CAFÉ AREA AT GIBBS-MORRISONPRCS/RECREATION CITY OF EVANSTON PAY A $ 2.00 02/15/2017 62295 TRAINING & TRAVEL PARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATION WWW.NEWEGG.COM $ 210.10 02/15/2017 65110 REC PROGRAM SUPPLIESDESK LOCKS FOR COMPUTER LAB WORKSTATIONSPRCS/RECREATIONTHE HOME DEPOT #1902 $ 21.42 02/16/2017 65110 REC PROGRAM SUPPLIESSHELVING AND BRACKET FOR THE CABLE BOXPRCS/RECREATIONHOCKEYTRON $ 1,500.00 02/20/2017 62490 OTHER PROGRAM COSTSJERSEYS FOR RC EDGE HOCKEY PROGRAMPRCS/RECREATIONNU ATHLETIC DEPARTMENT $ 27.00 02/20/2017 62507 FIELD TRIPSADMISSION TICKETS FOR WOMEN'S BASKETBALL GAME TRIPPRCS/RECREATION837 - BRUNSWICK ZONE - $ 192.00 02/20/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3487 $ 11.13 02/20/2017 65025 FOODEGGS, FRUIT FOR WELLNESS PROGRAMPRCS/RECREATIONNORTHWEST RIVER SUPPLI $ 9.65 02/20/2017 65110 REC PROGRAM SUPPLIESDRY BAGS FOR PRCS BOATSPRCS/RECREATIONNORTHWEST RIVER SUPPLI $ 79.50 02/20/2017 65110 REC PROGRAM SUPPLIESDRY BAGS FOR PRCS BOATSPRCS/RECREATIONEMERGENCY MEDICAL PROD $ 79.35 02/22/2017 65110 REC PROGRAM SUPPLIESFIRST AID SUPPLIES FOR BUILDINGPRCS/RECREATIONTRAFFIC SAFETY STORE $ 382.03 02/22/2017 65110 REC PROGRAM SUPPLIESMULTI COLOR CONES FOR PUBLIC SKATE & BUILDING USEPRCS/RECREATIONJEWEL #3428 $ 5.98 02/24/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR SENSORY PROGRAMPRCS/RECREATIONA-Z ENTERTAINMENT LTD $ 685.00 02/27/2017 62490 OTHER PROGRAM COSTSVALENTINES DAY DJ SKATEPRCS/RECREATION837 - BRUNSWICK ZONE - $ 216.00 02/27/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONEVANSTON IMPRINTABL $ 175.77 02/27/2017 65020 CLOTHINGSHIRTS FOR SWIM OFFICIALS AT SWIM MEETPRCS/RECREATIONDD/BR #338026 Q35 $ 21.98 02/27/2017 65025 FOODSNACKS FOR SWIM MEETPRCS/RECREATIONJEWEL #3487 $ 50.93 02/27/2017 65110 REC PROGRAM SUPPLIESCOCOA, SALT, AVOCADOS FOR WELLNESS PROGRAMApril 24, 2017Page 18 of 2462 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONL WOODS $ 50.00 02/27/2017 65110 REC PROGRAM SUPPLIESGIFT CERTIFICATE FOR SWIM MEET OFFICIALSPRCS/RECREATIONJEWEL #3428 $ 51.64 02/28/2017 65025 FOODCHICKEN, JUICE, VEGETABLES FOR AFTER-SCHOOL COOKING PROGRAMPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 1.35 02/02/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON PAY A $ 2.00 02/08/2017 62490 OTHER PROGRAM COSTSMEETING WITH CITY MANAGERPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 1.35 02/08/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENT EVANSTON SIGNS AND GRA $ 275.00 02/13/2017 62490 OTHER PROGRAM COSTSMSYEP BANNERPRCS/YOUTH ENGAGEMENT FEDEXOFFICE 00036053 $ 19.77 02/15/2017 65095 OFFICE SUPPLIESSUPPLIES FOR MSYEPPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 2.35 02/16/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENT OFFICE DEPOT #510 $ 38.35 02/16/2017 65095 OFFICE SUPPLIESSUPPLIES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENT OFFICE DEPOT #510 $ 0.75 02/17/2017 65095 OFFICE SUPPLIESSUPPLIES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENT PARK CHICAGO MOBILE $ 20.00 02/20/2017 62295 TRAINING & TRAVELPARKING FOR TRAININGPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 1.35 02/20/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENT PAYPAL NOTARY IL $ 70.00 02/20/2017 62490 OTHER PROGRAM COSTSRENEWAL OF YOUTH DIVISION NOTARY INSURANCEPRCS/YOUTH ENGAGEMENT OFFICE DEPOT #510 $ 41.93 02/20/2017 65095 OFFICE SUPPLIESSUPPLIES FOR MSYEP JOB FAIRPRCS/YOUTH ENGAGEMENT IN CHICAGO JOBS COUNC $ 250.00 02/23/2017 62295 TRAINING & TRAVELYOUTH AND YOUNG ADULT DIVISION TRAININGPRCS/YOUTH ENGAGEMENT QUARTET DIGITAL PRINTI $ 985.00 02/24/2017 62210 PRINTINGYOUTH AND YOUNG ADULT DIVISION STRATEGIC PLANPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 1.85 02/24/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 1.10 02/27/2017 62490 OTHER PROGRAM COSTSOUTREACH WORK METER PARKINGPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 1.85 02/27/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 2.35 02/27/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENT CITY OF EVANSTON-MOBIL $ 2.35 02/27/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENT JB ALBERTO'S $ 86.40 02/27/2017 65025 FOODFOOD FOR VOLUNTEERS & YJC MSYEP JOB FAIR JOB READINESS WORKSHOPPUBLIC WORKS AGENCY ADMIN PANINO'S PIZZERIA OR $ 310.50 02/06/2017 62295 TRAINING & TRAVELPUBLIC WORKS AGENCY SUPERVISOR'S MEETING LUNCH.PUBLIC WORKS AGENCY ADMIN AMERICAN WATER WORKS A $ 225.00 02/14/2017 62295 TRAINING & TRAVELREGISTRATION FOR ISAWWA WATERCON2017 CONFERENCE IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS AGENCY ADMIN AMERICAN PUBLIC WORKS $ 38.40 02/27/2017 62295 TRAINING & TRAVEL2 NATIONAL PUBLIC WORKS WEEK POSTERS.PUBLIC WORKS/ ENG INFAMERICAN WATER WORKS A $ 250.00 02/02/2017 62295 TRAINING & TRAVELWATERCON REGISTRATION FOR PAUL MOYANOPUBLIC WORKS/ ENG INF72417 - BLOCK 37 $ 34.00 02/03/2017 62295 TRAINING & TRAVELCOOK COUNTY GRANT MEETING - PARKINGPUBLIC WORKS/ ENG INF123SIGNUP $ 45.00 02/10/2017 62295 TRAINING & TRAVELMS4 PDH CONFERENCEPUBLIC WORKS/ ENG INFAMERICAN PUBLIC WORKS $ 60.00 02/15/2017 62295 TRAINING & TRAVELAPWA LEAD WATER REGULATIONS EVENTPUBLIC WORKS/ ENG INFTRIBUNE PUBLISHING COM $ 80.29 02/20/2017 62205 ADVERTISING2017 SPECIAL ASSESSMENT PUBLIC HEARING NOTICE - PROJECT #417017PUBLIC WORKS/ ENG INFTRIBUNE PUBLISHING COM $ 81.09 02/20/2017 62205 ADVERTISING2017 SPECIAL ASSESSMENT PUBLIC HEARING NOTICE - PROJECT #417017PUBLIC WORKS/ ENG INFSCHWAAB INC $ 130.00 02/21/2017 65095 OFFICE SUPPLIESPROFESSIONAL ENGINEERING STAMPSPUBLIC WORKS/ ENVIR SVCS ILLINOIS LANDSCAPE CON $ 35.00 02/01/2017 62295 TRAINING & TRAVELLANDSCAPE TRADESHOWPUBLIC WORKS/ ENVIR SVCS AMAZON MKTPLACE PMTS $ 156.70 02/02/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE SANDER/SANDPAPERPUBLIC WORKS/ ENVIR SVCS LAWSON PRODUCTS $ 486.55 02/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL SUPPLIES STOCKPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 179.00 02/02/2017 65085 MINOR EQUIP & TOOLSEXTENSION LADDERPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 73.31 02/03/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE TRAIN/BENCH TEAK OIL, HARDWAREApril 24, 2017Page 19 of 2463 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ ENVIR SVCS TREE STUFF.COM $ 432.71 02/06/2017 65085 MINOR EQUIP & TOOLSTREE CLIMBING GEARPUBLIC WORKS/ ENVIR SVCS AMAZON.COM AMZN.COM/BI $ 64.01 02/08/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE SHOP VAC PARTSPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 310.15 02/08/2017 65085 MINOR EQUIP & TOOLSBUILDING SUPPLIES FOR BENCH, GRASS SEED BINPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 282.38 02/09/2017 65060 MATERIALS TO MAINTAIN AUTOSMOWER 533/531 FILTERSPUBLIC WORKS/ ENVIR SVCS LAWSON PRODUCTS $ 117.18 02/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SNAP RING ASSORTMENT STOCKPUBLIC WORKS/ ENVIR SVCS JW TURF INC $ 190.45 02/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL JOHN DEERE SUPPLIESPUBLIC WORKS/ ENVIR SVCS REINDERS - SUSSEX CS $ 170.43 02/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOWER PARTSPUBLIC WORKS/ ENVIR SVCS AMAZON.COM AMZN.COM/BI $ 49.60 02/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP TOOLSPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 1.98 02/13/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIES TRAIN AT BUTLER PARKPUBLIC WORKS/ ENVIR SVCS LAWSON PRODUCTS $ 19.31 02/13/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE TRAIN HARDWAREPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 95.49 02/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TRAIN/BENCH SANDPAPER, TEAK OIL, HARDWAREPUBLIC WORKS/ ENVIR SVCS TREE STUFF.COM $ 1,480.83 02/13/2017 65085 MINOR EQUIP & TOOLSTREE CLIMBING EQUIPMENTPUBLIC WORKS/ ENVIR SVCS EVANSTON LUMBER $ 98.47 02/15/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE WOOD SUPPLIES TRAINPUBLIC WORKS/ ENVIR SVCS CARQUEST 2759 $ 62.38 02/15/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GEAR OIL, AIR FITTINGSPUBLIC WORKS/ ENVIR SVCS FORESTRY SUPPLIERS $ 362.21 02/15/2017 65085 MINOR EQUIP & TOOLSTREE DIAMETER TAPESPUBLIC WORKS/ ENVIR SVCS AMAZON MKTPLACE PMTS $ 67.69 02/16/2017 65085 MINOR EQUIP & TOOLSCHAIN SAW CHAPS, TOOLBOXPUBLIC WORKS/ ENVIR SVCS IN ALEXANDER EQUIPMEN $ 437.40 02/16/2017 65085 MINOR EQUIP & TOOLSLEAF BLOWERSPUBLIC WORKS/ ENVIR SVCS JW TURF INC $ 204.24 02/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL JOHN DEERE SUPPLIESPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 27.94 02/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT SPRAYERPUBLIC WORKS/ ENVIR SVCS AMAZON MKTPLACE PMTS $ 259.99 02/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP TOOLPUBLIC WORKS/ ENVIR SVCS THE HOME DEPOT #1902 $ 205.15 02/22/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE SUPPLIES FOR TRAIN @ BUTLER PARKPUBLIC WORKS/ ENVIR SVCS AMAZON MKTPLACE PMTS $ 53.93 02/22/2017 65085 MINOR EQUIP & TOOLSCHAIN SAW CHAPSPUBLIC WORKS/ ENVIR SVCS COLUMBIA CASCADE CO $ 65.00 02/23/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PLAYGROUND PARTSPUBLIC WORKS/ ENVIR SVCS EVANSTON LUMBER $ 305.12 02/24/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE TRAIN WOODPUBLIC WORKS/ ENVIR SVCS JW TURF INC $ 246.06 02/27/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL JOHN DEERE SUPPLIESPUBLIC WORKS/ ENVIR SVCS LOWES #01748 $ 137.13 02/27/2017 65085 MINOR EQUIP & TOOLSLEAF RAKESPUBLIC WORKS/ OPER MAIN WWETT REG $ 105.00 02/01/2017 62295 TRAINING & TRAVELWATER & WASTEWATER EQUIPMENT, TREATMENT & TRANSPORT 2017 (WWETT17) CONFERENCE IN INDIANAPOLIS, INDIANA - REGISTRATION FOR 3 PUBLIC WORKS/ OPER MAIN METAL SUPERMARKETS $ 80.61 02/01/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL STOCK.PUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 20.98 02/01/2017 65085 MINOR EQUIP & TOOLSREPAIR PARTS FOR STREETSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 35.46 02/01/2017 65090 SAFETY EQUIPMENTGLOVES FOR STREETSPUBLIC WORKS/ OPER MAIN LEE JENSEN SALES $ 620.00 02/02/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CHAINS FOR LIFTING - STREETSPUBLIC WORKS/ OPER MAIN CONNEXION $ 484.00 02/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT BALLAST KITSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 92.48 02/03/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 37.70 02/06/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETSPUBLIC WORKS/ OPER MAIN CITY WELDING SALES & S $ 350.00 02/06/2017 65085 MINOR EQUIP & TOOLSPROPANE GAS - STREETS HOT BOXPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 75.18 02/06/2017 65625 FURNITURES AND FIXTURESMATERIALS TO SECURE TRASH/RECYCLING CONTAINERS IN BUSINESS DISTRICTPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 50.13 02/08/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETSApril 24, 2017Page 20 of 2464 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ OPER MAIN CONNEXION $ 736.78 02/08/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WIRE NUTS AND FORK TERMINALSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 23.33 02/09/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 140.97 02/09/2017 65115 TRAFFIC CONTROL SUPPLIES18 VOLT IMPACT DRIVER AND SOCKETSPUBLIC WORKS/ OPER MAIN FREDPRYOR CAREERTRACK $ 149.00 02/10/2017 62295 TRAINING & TRAVELSEMINAR FOR LESLIE PEREZPUBLIC WORKS/ OPER MAIN PAYPAL MOBOTREX $ 80.00 02/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MOBOTREX CONTROLLER TRAINING FEE FOR 2 EMPLOYEESPUBLIC WORKS/ OPER MAIN ENGINEERED PACKAGING S $ 548.18 02/10/2017 65115 TRAFFIC CONTROL SUPPLIESSTRAPPING TOOLSPUBLIC WORKS/ OPER MAIN AMAZON.COM $ 60.72 02/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WOOD DRILL BITS.PUBLIC WORKS/ OPER MAIN LEMOI ACE HARDWARE $ 15.98 02/13/2017 65085 MINOR EQUIP & TOOLSUTILITY KNIFE AND BLADESPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #8598 $ 112.30 02/13/2017 65625 FURNITURES AND FIXTURESMATERIALS TO SECURE TRASH/RECYCLING CONTAINERS IN BUSINESS DISTRICTSPUBLIC WORKS/ OPER MAIN 22 - LOU MALNATIS PIZZ $ 125.81 02/14/2017 62310 HR ONLY - CITY WIDE TRAININGSAFETY LUNCH.PUBLIC WORKS/ OPER MAIN FAST MRO SUPPLIES $ 343.66 02/15/2017 65015 CHEMICALSDEGREASER/SOAP.PUBLIC WORKS/ OPER MAIN LEMOI ACE HARDWARE $ 17.97 02/16/2017 65085 MINOR EQUIP & TOOLSBATTERIESPUBLIC WORKS/ OPER MAIN AMAZON MKTPLACE PMTS $ 120.77 02/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL MASONRY DRILL BITS.PUBLIC WORKS/ OPER MAIN ENGINEERED PACKAGING S $ (116.18) 02/17/2017 65115 TRAFFIC CONTROL SUPPLIESCREDIT FOR INCORRECT CHARGE ON STRAPPING TOOLSPUBLIC WORKS/ OPER MAIN SAF-T-GARD INTERNATION $ 573.02 02/21/2017 65090 SAFETY EQUIPMENTSAFETY GLOVESPUBLIC WORKS/ OPER MAIN CSI 123SIGNUP - CUSTOM $ 45.00 02/22/2017 62295 TRAINING & TRAVELAPWA STORM WATER MEETINGPUBLIC WORKS/ OPER MAIN CSI 123SIGNUP - CUSTOM $ 45.00 02/22/2017 62295 TRAINING & TRAVELAPWA STORM WATER MEETINGPUBLIC WORKS/ OPER MAIN CONNEXION $ 296.24 02/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT RELAYSPUBLIC WORKS/ OPER MAIN LEMOI ACE HARDWARE $ 19.90 02/23/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETSPUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 317.26 02/23/2017 65090 SAFETY EQUIPMENTGLOVES FOR STREET DIVISION.PUBLIC WORKS/ OPER MAIN SPEEDWAY 07675 I-6 $ 21.40 02/24/2017 62295 TRAINING & TRAVELGAS FOR VEHICLE #909 TO ATTEND WWETT CONFERENCE.PUBLIC WORKS/ OPER MAIN JIMMY JOHNS - 1727 - E $ 76.72 02/24/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS LUNCH FOR STAFF FOR EMPLOYMENT TESTINGPUBLIC WORKS/ OPER MAIN SHERWIN INDUSTRIES $ 1,072.50 02/24/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETS - MANHOLE PROTECTIONPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 285.01 02/24/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ OPER MAIN IDEAL TRIDON STRAPBIND $ 1,386.00 02/24/2017 65115 TRAFFIC CONTROL SUPPLIESSTEEL STRAPPINGPUBLIC WORKS/ OPER MAIN IDEAL TRIDON STRAPBIND $ 463.80 02/24/2017 65115 TRAFFIC CONTROL SUPPLIESWING SEALS FOR STEEL STRAPPINGPUBLIC WORKS/ OPER MAIN CRAZY DS $ 21.75 02/27/2017 62295 TRAINING & TRAVELGAS FOR VEHICLE #909 TO ATTEND WWETT CONFERENCE.PUBLIC WORKS/ OPER MAIN SHERWIN INDUSTRIES $ 1,092.50 02/27/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIAL FOR STREETSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 36.80 02/27/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETSPUBLIC WORKS/ OPER MAIN THE HOME DEPOT #1902 $ 107.16 02/27/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAW BLADES AND CUTTERSPUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 43.49 02/27/2017 65090 SAFETY EQUIPMENTGLOVES FOR STREETSPUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 92.20 02/27/2017 65090 SAFETY EQUIPMENTSAFETY - PPEPUBLIC WORKS/ OPER MAIN NSC NORTHERN SAFETY CO $ 93.87 02/27/2017 65090 SAFETY EQUIPMENTSAFETY PPEPUBLIC WORKS/ OPER MAIN HILTON GARDEN INN IND $ 339.30 02/28/2017 62295 TRAINING & TRAVELHOTEL ACCOMODATIONS FOR WWETT CONFERENCE.PUBLIC WORKS/ OPER MAIN HILTON GARDEN INN IND $ 397.30 02/28/2017 62295 TRAINING & TRAVELHOTEL ACCOMODATIONS FOR WWETT CONFERENCE.PUBLIC WORKS/ OPER MAIN ADVANCED ON SITE CONCR $ 528.00 02/28/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PARKING BUMPERSPUBLIC WORKS/ OPER MAIN ADVANCED ON SITE CONCR $ 106.50 02/28/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLSApril 24, 2017Page 21 of 2465 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 125.00 02/01/2017 62295 TRAINING & TRAVELREGISTRATION FOR WATERCON 2017 CONFERENCE IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD KELLER HEARTT CO INC $ 934.45 02/01/2017 65035 PETROLEUM PRODUCTSSLOW MIX OIL.PUBLIC WORKS/ WATER PROD THE HOME DEPOT #1902 $ (131.10) 02/01/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CREDIT FOR INCORRECT CHARGE FOR PAINT BRUSHES.PUBLIC WORKS/ WATER PROD THE HOME DEPOT #1902 $ 145.24 02/01/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS INCORRECT CHARGE FOR PAINT BRUSHES.PUBLIC WORKS/ WATER PROD THE HOME DEPOT #1902 $ 16.10 02/01/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS PAINT BRUSHES.PUBLIC WORKS/ WATER PROD MUNTERS CORPORATION $ 907.58 02/01/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL DEHUMIDIFIER DRIVE MOTOR.PUBLIC WORKS/ WATER PROD SES STORE #3 $ 90.26 02/01/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL THERMOSTAT POWER WIRE.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 500.00 02/02/2017 62295 TRAINING & TRAVELREGISTRATION FOR 2 CREW LEADERS FOR AWWA WATERCON2017 CONFERENCE IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 150.00 02/02/2017 62295 TRAINING & TRAVELREGISTRATION FOR AWWA WATERCON2017 CONFERENCE IN SPRINGFIELD, ILLINOIS.PUBLIC WORKS/ WATER PROD THE MOWER SHOP INC $ 77.52 02/02/2017 65005 LANDSCAPE MATERIALSMOWER BLADES.PUBLIC WORKS/ WATER PROD GORDON ELECTRIC SUPPLY $ 548.14 02/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN LIGHT RECEPTICLES.PUBLIC WORKS/ WATER PROD BOLT DEPOT INC. $ 86.98 02/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL BOLTS.PUBLIC WORKS/ WATER PROD ULINE SHIP SUPPLIES $ 74.24 02/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STORAGE BINS.PUBLIC WORKS/ WATER PROD USA BLUE BOOK $ 134.95 02/02/2017 65075 MEDICAL & LAB SUPPLIESCONDUCTIVITY STD, HARDNESS REAGENT, AMMONIUM HYDROXIDE.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 225.00 02/03/2017 62295 TRAINING & TRAVELWATERCON 2017 CONFERENCE REGISTRATION FOR DIVISION CHIEF.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 326.00 02/03/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ENCLOSURE FOR LOW LIFT VACUUM PUMP STARTER.PUBLIC WORKS/ WATER PROD 1000BULBS.COM $ 61.42 02/03/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHT BULBS.PUBLIC WORKS/ WATER PROD PETRO CHOICE HOLDING $ 1,597.29 02/06/2017 65035 PETROLEUM PRODUCTSPETROLEUM FOR PUMP STATION ANNUAL LUBE.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 936.70 02/06/2017 65050 BUILDING MAINTENANCE MATERIAL BOILER FEED PUMP.PUBLIC WORKS/ WATER PROD MID AMERCIAN WATER $ 1,428.00 02/06/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MJ PLUGS ORDERED IN 2016.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 496.00 02/06/2017 65085 MINOR EQUIP & TOOLSPRESSURE TRANSMITTERS REMOTE PRESSURE GAUGES.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 137.75 02/07/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OAKTON METER VAULT ACCESSORIES.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 644.00 02/07/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OAKTON METER VAULT ENCLOSURE.PUBLIC WORKS/ WATER PROD HBK WATER METER SERVIC $ 56.73 02/09/2017 62245 OTHER EQ MAINTWATER METER TESTED.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 17.98 02/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER TRUCK'S LAPTOP SUPPLIES.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 70.00 02/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN LIGHT PLUGS.PUBLIC WORKS/ WATER PROD THE HOME DEPOT #1902 $ 67.29 02/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER SUPPLIES.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 48.30 02/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL HEX HEAD SCREWS.PUBLIC WORKS/ WATER PROD PALMER JOHNSON POWER S $ 236.07 02/13/2017 65035 PETROLEUM PRODUCTSOIL SIGHT GLASSES-AIR COPRESSOR AND SPARE.PUBLIC WORKS/ WATER PROD GARVIN INDUSTRIES $ 575.88 02/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL 316 STAINLESS STEEL PIPE COUPLINGS FOR FILTER LEVEL PROBES.PUBLIC WORKS/ WATER PROD PATTEN $ 426.22 02/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AFTERCOOLER ELBOW-500KW GENERATOR.PUBLIC WORKS/ WATER PROD MOTION INDUSTRIES IL33 $ 21.85 02/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BEARINGS FOR WATER BATH MIX.PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 32.00 02/14/2017 62295 TRAINING & TRAVELISAWWA SEMINAR: HARMFUL ALGAL BLOOMS, REGISTRATION FOR THE WATER PLANT OPERATOR.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 231.00 02/14/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LOW LIFT VACUUM PUMP STARTER REPLACEMENT.PUBLIC WORKS/ WATER PROD AMERICAN PUBLIC WORKS $ 30.00 02/15/2017 62295 TRAINING & TRAVELREGISTRATION FOR APWA CHICAGO METRO CHAPTER - LEAD WATER REGULATIONS IN ILLINOIS (SUBURBAN).PUBLIC WORKS/ WATER PROD AMERICAN WATER WORKS A $ 450.00 02/15/2017 62295 TRAINING & TRAVELWATERCON 2017 CONFERENCE REGISTRATION FOR 1 WATER PLANT OPERATOR AND 1 WATER/SEWER MECHANIC.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 142.62 02/15/2017 65035 PETROLEUM PRODUCTSCOUPLING GREASE WIRE STRIPPER.April 24, 2017Page 22 of 2466 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PROD GORDON ELECTRIC SUPPLY $ 78.80 02/15/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BASIN LIGHT PLUGS.PUBLIC WORKS/ WATER PROD ZIEBELL WATER SERVI $ 512.36 02/15/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OAKTON METER FITTINGS.PUBLIC WORKS/ WATER PROD BUSHNELL INCORPORATED $ 1,127.20 02/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC FITTINGS.PUBLIC WORKS/ WATER PROD OFF ROAD EQUIPMENT PAR $ 48.32 02/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARK PLUG GASKETS.PUBLIC WORKS/ WATER PROD CITY WELDING SALES & S $ 165.39 02/16/2017 65085 MINOR EQUIP & TOOLSPLASMA CIRCLE CUTTER.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 882.15 02/17/2017 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 78.00 02/17/2017 65040 JANITORIAL SUPPLIESDISINFECTANT CLEANER.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 83.97 02/17/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHT BULBS.PUBLIC WORKS/ WATER PROD VWR INTERNATIONAL INC $ 294.72 02/17/2017 65075 MEDICAL & LAB SUPPLIESCONTROLS FOR QC E. COLI, S. AUREUS, E. AEROGENES.PUBLIC WORKS/ WATER PROD NALCO CROSSBOW WATER $ 264.74 02/17/2017 65075 MEDICAL & LAB SUPPLIESTANKS AND FILTERS FOR DEIONIZED WATER.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 259.97 02/17/2017 65085 MINOR EQUIP & TOOLSPROPANE TORCH KIT.PUBLIC WORKS/ WATER PROD SMARTSIGN $ 69.90 02/17/2017 65090 SAFETY EQUIPMENTNON-POTABLE WATER SIGNS.PUBLIC WORKS/ WATER PROD CITY PLUMBING & ELECTR $ 451.95 02/17/2017 65090 SAFETY EQUIPMENTRPZ FOR THE CHLORINE BUILDING.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 114.66 02/20/2017 65035 PETROLEUM PRODUCTSGREASE FITTINGS.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 38.52 02/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL REPLACEMENT HOUSINGS FOR THE SERVICE BUILDING HALLWAY LIGHTS.PUBLIC WORKS/ WATER PROD VWR INTERNATIONAL INC $ 68.36 02/20/2017 65075 MEDICAL & LAB SUPPLIESETHYL ALCOHOL FOR MENDO.PUBLIC WORKS/ WATER PROD TFS FISHER SCI HUS $ 350.20 02/20/2017 65075 MEDICAL & LAB SUPPLIESSPC AGAR, AUTOCLAVE CHARTS, PH7.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 94.20 02/21/2017 65050 BUILDING MAINTENANCE MATERIAL PIPE FITTINGS, COIN CELLS.PUBLIC WORKS/ WATER PROD MSC $ 132.46 02/21/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 6" PIPE CLAMPS.PUBLIC WORKS/ WATER PROD TANNER FASTENERS & IND $ 154.19 02/21/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONCRETE ANCHORS.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 139.90 02/21/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL METER TRUCK'S LAPTOP SUPPLIES.PUBLIC WORKS/ WATER PROD KAPLAN TARPS $ 312.00 02/21/2017 65090 SAFETY EQUIPMENTWELDING CURTAIN.PUBLIC WORKS/ WATER PROD ZIEBELL WATER SERVI $ 98.97 02/22/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BRASS FITTINGS FOR THE PUMPING DIVISION.PUBLIC WORKS/ WATER PROD BOLT DEPOT INC. $ 883.72 02/22/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS STAINLESS STEEL BOLTS.PUBLIC WORKS/ WATER PROD BATTERY JUNCTION $ 252.76 02/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERIES FOR THE ADMINISTRATION AND PUMPING DIVISIONS.PUBLIC WORKS/ WATER PROD AUTOMATIONDIRECT.COM $ 85.50 02/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES, AUX CONTACT BLOCK FOR LOW LIFT VACUUM PUMP.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 60.00 02/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIGHT BULBS.PUBLIC WORKS/ WATER PROD STANLEY SUPPLY & TOOL $ 84.16 02/22/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STAINLESS STEEL TAPCONS.PUBLIC WORKS/ WATER PROD SUPPLYHOUSE.COM $ 376.04 02/23/2017 65050 BUILDING MAINTENANCE MATERIAL BOILER LEVEL CONTROL ASSEMBLIES.PUBLIC WORKS/ WATER PROD AMAZON.COM AMZN.COM/BI $ 18.07 02/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BRAZING FLUX POWDER.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 220.32 02/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LED INSERTS FOR THE SERVICE BUILDING HALLWAY LIGHTS.PUBLIC WORKS/ WATER PROD IN ICL CALIBRATION LA $ 143.53 02/23/2017 65075 MEDICAL & LAB SUPPLIESANNUAL CALIBRATION FOR MRT.PUBLIC WORKS/ WATER PROD J C LICHT EVANSTON $ 450.68 02/24/2017 65050 BUILDING MAINTENANCE MATERIAL PAINT.PUBLIC WORKS/ WATER PROD GORDON ELECTRIC SUPPLY $ 136.23 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CONDUIT CONNECTOR BODIES.PUBLIC WORKS/ WATER PROD WELDINGDIRECT.COM $ (39.90) 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CREDIT FOR RETURNED ITEM.PUBLIC WORKS/ WATER PROD MCMASTER-CARR $ 77.15 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FIBERGLASS STRUT.PUBLIC WORKS/ WATER PROD AMAZON MKTPLACE PMTS $ 49.56 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LENS CLEANERS.April 24, 2017Page 23 of 2467 of 500 Bank of America Credit Card Statement for the Period ending February 28, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PROD WW GRAINGER $ 101.34 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT ROLLERS AND BRUSHES.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 116.50 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLASMA CUTTER PARTS.PUBLIC WORKS/ WATER PROD WELDINGDIRECT.COM $ 239.39 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PLASMA CUTTER PARTS.PUBLIC WORKS/ WATER PROD WW GRAINGER $ 321.16 02/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SCOTCH BRITE PADS.PUBLIC WORKS/ WATER PROD KAPLAN TARPS $ 38.19 02/24/2017 65090 SAFETY EQUIPMENTWELDING CURTAIN SHIPPING CHARGE.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 101.51 02/27/2017 65040 JANITORIAL SUPPLIESAIR FRESHENER, VACUUM FILTERS.PUBLIC WORKS/ WATER PROD PLATT ELECTRIC 800 $ 116.72 02/27/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FIBERGLASS STRUT.PUBLIC WORKS/ WATER PROD PURE ELECTRIC $ 21.30 02/27/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC ELECTRICAL CONDUIT.PUBLIC WORKS/ WATER PROD TFS FISHER SCI CHI $ 383.85 02/27/2017 65075 MEDICAL & LAB SUPPLIESDIGITAL NIST THERMOMETER.PUBLIC WORKS/ WATER PROD ZORO TOOLS INC $ 171.72 02/27/2017 65085 MINOR EQUIP & TOOLSPVC HEATING BLANKET.PUBLIC WORKS/ WATER PROD MYTARP $ 86.94 02/27/2017 65090 SAFETY EQUIPMENTWELDING CURTAIN ROLLERS.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 616.09 02/28/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS 2" COPPER TUBING.PUBLIC WORKS/ WATER PROD HD SUPPLY WATERWORKS 4 $ 990.00 02/28/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MARKING PAINT.PUBLIC WORKS/ WATER PROD CHICAGO FILTER SUPPLY $ 1,286.20 02/28/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR FILTERS.PUBLIC WORKS/ WATER PROD SUPERBREAKE $ 55.85 02/28/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CIRCUIT BREAKERS.PUBLIC WORKS/ WATER PROD TNEMEC $ 128.60 02/28/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PAINT.FEBRUARY ALL OTHER TOTAL $ 180,162.25 April 24, 2017Page 24 of 2468 of 500 For City Council meeting of April 24, 2017 Item A3.1 Business of the City by Motion: Approval of Divvy Station and D4EE Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Scott Mangum, Interim Director of Community Development Katherine Knapp, Transportation & Mobility Coordinator Subject: Approval of Divvy Station and Divvy 4 Every Evanstonian (D4EE) Program Launch Date: April 20, 2017 Recommended Action Staff recommends City Council authorize the City Manager to purchase and install one Divvy station and ten bicycles near the intersection of Dempster St. and Chicago Ave., and launch the Divvy 4 Every Evanstonian membership subsidy program. Funding Source: Funds in the amount of $57,600.10 for the one Divvy station and ten bicycles are budgeted for in the Parking Fund Account: 505.19.7005.62603. Since the program’s launch in June 2016 City staff has secured and collected over $550,000 from a state grant, local advertising and sponsorship support for the Divvy program. In 2017, staff will be collecting an additional approximately $125,000 in new station sponsorships and renewed advertising sponsorship funding, not including identified sponsorships from approved and proposed Planned Development project public benefits agreements. The Divvy 4 Every Evanstonian (D4EE) program is projected to generate $1,000 in membership revenue and have an uncollected revenue cost potential of between $20,000 and $40,000, assuming that 200 community members register for the program in the first year. Livability Benefits: Built Environment: Promote diverse transportation modes Equity and Empowerment: Ensure equitable access to community assets Health and Safety: Promote healthy, active lifestyles Summary In November, 2014, City Council approved Resolution 87-R-14, through which Council accepted participation in the Divvy expansion to Evanston and authorized the City Memorandum 69 of 500 Page 2 Manager to negotiate an intergovernmental agreement with the City of Chicago. In February 2016, City Council approved Resolutions 5-R-16 and 14-R-16. Through Resolution 5-R-16, Council authorized the City Manager to execute an intergovernmental agreement with the City of Chicago; and through resolution 14-R-16, for the City Manager to negotiate and execute an operational agreement with Motivate International Inc. In 2015 staff developed specific station location siting proposals. These proposals were informed by site visits; conversations with station sponsors, external bike stakeholder groups, aldermen and local businesses owners; and, discussions with the Transportation/Parking Committee and the Bicycle Technical Advisory Committee. In total, staff identified 17 potential station locations, of which 10 were installed during the 2016 program launch. Divvy’s launch in Evanston in 2016 was made possible through a partnership between the City of Evanston, the City of Chicago and the Village of Oak Park in securing a $3 million investment from the State of Illinois Department of Transportation. Today, Divvy has over 5,800 bicycles and 580 stations across the three municipalities. Background Since Divvy’s launch in Evanston in late June 2016 to the end of February 2017, over 12,200 trips started from one of the ten Evanston-based stations. February 2017 ended with over 920 active Evanston based Divvy annual members and approximately 1,300 24-hour passes having been sold. During these first eight months Evanston Divvy riders traveled approximately 25,600 miles over 53,800 trips, and in doing so burned over a million calories, and potentially off-set over 17,400 pounds of CO2 from being emitted. According to analysis from a Northwestern University student research team, the age groups of Evanston riders to have taken the most amount of rides from June through December, 2016, are those age 65-69 years old, followed closely by 60-64 year olds and 70-77 year olds, and then 18-24 year olds. Evanston’s first six months of data varies significantly from data collected from Chicago’s Divvy system where trips taken by those in their late twenties and early thirties are more common. Staff will continue to monitor these demographic trends, as the initial data highlights the important role that the Divvy system plays in providing healthy transportation options to older adults. The Evanston based stations to have the most trips taken to and from the station are 1) Benson & Church, 2) Sheridan & Noyes (Tech), and 3) Chicago & Sheridan. The stations with the lowest number of trips are 10) Elmwood & Austin, 9) Valli Produce, and 8) Dodge & Church. Next Steps: The 2017 operational costs will be approximately $244,000 and the projected user based revenue is $125,000, assuming that 10 stations are operating for the first six months and that an eleventh station is added for the last six months. The projected user based revenue is based off of initial membership and ridership data, and reported finances from other bike share systems. In addition to the projected $125,000 in annual user based revenue, staff is projecting to raise an additional $125,000 in 2017 through new station sponsorships and renewed advertising sponsorship funding, not including 70 of 500 Page 3 identified sponsorships from approved and proposed Planned Development project public benefits agreements, and securement of additional local corporate and community membership sponsors. The new 2017 Divvy station is planned for the Chicago Avenue corridor near the Dempster St. CTA station and the Main Dempster Mile SSA. The eleventh station will support the emerging Divvy ridership corridor along the Chicago Avenue from Rogers Park to Central Street, and will complete the central square of Evanston Divvy stations. The station will be installed in early to mid-July. Staff is proposing to launch D4EE, a membership subsidy program, to assist community members in accessing additional services and recreational resources through healthy, active modes of transportation. D4EE riders will pay a $5 annual membership fee and any occurred usage fees (a $94 annual subsidy). In comparison to Chicago’s D4E program, which in its second year currently has 900 active riders, Evanston’s D4EE program will provide a stable membership rate that is based on a rider’s eligibility and will not increase after the first year. Evanston residents who are currently registered as General Assistance clients, or have an annual household income at or below 50% of Area Median Income (AMI) will be eligible for the D4EE program. D4EE memberships will be renewed on an annual basis based on review of the rider’s eligibility. Based on current demographic data, staff projects to have approximately 200 D4EE riders sign up in 2017. D4EE riders will have access to a cash payment option for annual membership and usage fees at “Pay Near Me” participating 7-Eleven Stores. In addition to the General Assistance Office, staff will work with community partners to secure D4EE program promotion and registration sites throughout the summer of 2017 for residents to access. Legislative History Resolution 50-R-13 Resolution 87-R-14 Resolution 5-R-16 Resolution 14-R-16 71 of 500 For the City Council meeting of April 24, 2017 Item A3.2 Business of the City by Motion: Storefront Modernization – Viet Nom Nom For Action To: Honorable Mayor and Members of the City Council Administrative and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Johanna Leonard, Economic Development Division Manager Cindy Plante, Economic Development Specialist Subject: Storefront Modernization Program Application for Viet Nom Nom at 618- 1/2 Church St. Date: April 21, 2017 Recommended Action: Staff recommends approval of financial assistance through the Storefront Modernization Program to Viet Nom Nom at 618-1/2 Church Street in an amount not to exceed $4,053.66 for the installation of signage and awnings. This agenda item is presented to the Administrative and Public Works Committee due to the cancellation of the Economic Development Committee scheduled for March 22. Funding Source: Funding will be from the Economic Development Fund’s Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. Livability Benefit: Economy and Jobs: retain and expand local businesses Built Environment: enhance public spaces Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to invest in improvements to commercial property in Evanston. The program was previously known as the façade improvement program, and eligible expenses were limited to street-facing exterior improvements such as windows, doors, signage, painting, and the like. In 2015, the program was expanded to allow for funding of interior improvements such as plumbing, HVAC, and carpentry for businesses located on targeted business corridors in Evanston. Applicants are eligible to receive a forgivable loan of up to 50% of the total qualifying project cost, up to a Memorandum 72 of 500 maximum amount of $50,000. Applicants must obtain three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor. The program is intended to help modernize aging building stock in targeted development areas and improve the aesthetics individual commercial businesses within their respective business districts. (For more detailed information, please refer to the Program Guidelines online.) Summary: Viet Nom Nom has been operating as a catering business since 2015 and is preparing to open a brick-and-mortar restaurant at 618-1/2 Church Street in Downtown Evanston. Founder Noah Bleicher is seeking funding assistance for installation of new doors, windows, awning and signage, including a blade sign and window signs. The applicant has submitted three bids for the proposed scope of work, including at least one from an Evanston-based contractor as is required under the program guidelines. The estimates provided are summarized below: Awnings Window Signage Blade Sign Allegra Marketing 1255 Hartrey Ave., Evanston, IL $6,516.00 Allegra Marketing 1255 Hartrey Ave., Evanston, IL $246.00 Allegra Marketing 1255 Hartrey Ave., Evanston, IL $ 374.00 Evanston Awning 2801 Central St., Evanston, IL $3,920.00 Evanston Signs 1000 Foster St., Evanston, IL $357.00 Evanston Signs 1000 Foster St., Evanston, IL $ 665.00 Signarama 8088 McCormick Blvd, Skokie, IL $2,989.00 Meridian Graphics 8173 Starwood Dr., Loves Park, IL $250.00 Signarama 8088 McCormick Blvd., Skokie, IL $ 281.00 Average: $4,475.00 Average: $ 284.33 Average: $ 440.00 Windows Doors A-Emergency Fire Board-up 3101 N. Western Ave., Chicago, IL 60618 $865.00 Silesia Glass & Metal 10116 Pacific Ave., Franklin Park, IL 60131 $1,850.00 Urban Innovations 445 N. Wells St., Ste 200 Chicago, IL 60610 $875.00 Urban Innovations 445 N. Wells St., Ste 200 Chicago, IL 60610 $1,975.00 Evanston Glass & Mirror 2903 Central St., Evanston, IL 60201 $900.00 Harold O. Schulz Co. 2124 Ashland Ave., Evanston, IL 60201 $2,260.00 Average: $880.00 Average: $2,028.33 Total Average: $8,107.33 Based on the estimates provided, the average cost for the project is $8,107.33. Based on the documentation and bids submitted for this project, staff recommends approval of financial assistance for this project for a total amount not to exceed $4,053.66. Attachments: Storefront Modernization Program Application for VietNomNom 73 of 500 3/21/2017 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/2017storefrontmodernizationprogram/1/3 #192017 Storefront Modernization Program Property Address * 618 1/2 Church St Property PIN *11-18-306-028-0000 Year Property was constructed ? Length of store frontage (feet): *25.25 Is this property a historic landmark?Yes Applicant Name: *Noah Bleicher Applicant Address: *5549 N Glenwood Ave Email *noah@eatvietnomnom.com Phone Number (224) 938-0205 Name of business (if applicable):Viet Nom Nom Applicant is: *Tenant Name(s) of business(es):Viet Nom Nom, LLC Business Owner Name(s):Noah Bleicher & Alan Moy Date of lease expiration (if applicable):8/30/2021 How many years has the business been at this location? n/a Provide a description of the ground floor business(es) at this location (500 words max). Viet Nom Nom is a fast-casual eatery dedicated to bringing fresh, fast, and health-focused food to the Evanston community. We will operate a counter-service restaurant with a limited dining room, modest outdoor seating (weather permitting), and a heavy focus on takeout and delivery. We plan to create a comfortable, clean, and modern restaurant that adds vibrancy and fun to the Evanston community. Property Owner Name:Cameel Halim Property Owner Address: 107 Green Bay Rd Property Owner Phone Number:(847) 256-7740 Property Owner Email:cmlabd@aol.com Is the property currently for sale?No What type(s) of improvements are you planning to make? (check all that apply) * Signage/awnings Doors/windows74 of 500 3/21/2017 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/2017storefrontmodernizationprogram/2/3 planning to make? (check all that apply) *Doors/windows Provide a narrative of your proposed project. Include information on portions of the building that will be improved and what particular work activities will be completed. (500 words max) * Blade Sign - We'll be replacing the existing blade sign with one of our own. This should be a simple process of removing the old and inserting the new. - Our blade sign will feature either our logo or one of our menu items as a playful digital graphic Window/Door Signs - We'll be including our logo/brand on the large glass window and will also include a smaller logo on the door - We will also include business information and hours of operation in smaller font on the door Awning - The current silver metal awning is old and rusty and a bit of an eyesore. We plan to upgrade/cover this with a new awning that stretches the length of the storefront - The new awning will include our business name and logo and will bring a fresh look to the street Provide a narrative of sustainability measures that will be employed in this project (500 words max) We have bid each aspect of the project out to 3 different companies and have stressed our commitment to environmental sustainability. To the best of their ability, they will incorporate responsible material sourcing and construction methods. Provide a narrative of how your proposed project will improve accessibility at your building (500 words max) n/a Upload 3 current photos of the building for which you are applying. blade_sign_rendering_viet_nom_nom.jpg 79.26 KB · JPG window_signs_viet_nom_nom.png 654.80 KB · PNG image_750804f3556647ad5a0c764c0dd33bc4.png 1.14 MB · PNG Upload 3 contractor estimates for the project(s) being proposed. allegra_marketing__awning_quote.pdf 16.43 KB · PDF evanston_awnings__awning_quote.pdf 387.02 KB · PDF signarama__awning_tall_quote.pdf 86.11 KB · PDF allegra_marketing__blade_sign_quote.pdf 15.80 KB · PDF 75 of 500 3/21/2017 Wufoo · Entry Manager https://cityofevanston.wufoo.com/entries/2017storefrontmodernizationprogram/3/3 evanston_signs__blade_sign_quote.pdf 76.56 KB · PDF signarama__blade_sign_quote.pdf 87.04 KB · PDF If applicant is not the owner of the building for which funding is sought, upload a letter of support from the property owner. landlord_letter_viet_nom_nom.pdf 154.78 KB · PDF "I certify that all of the information contained in this document, all statements, information, and exhibits that I am submitting for the property listed in this form under 'property information' is true and accurate and to the best of my knowledge. I certify that I have reviewed the Program Guidelines and Program Agreement form associated with the City of Evanston's Facade Improvement Program." (Type name below for signature). * Noah Bleicher Date *Thursday, March 16, 2017 Created 16 Mar 2017 4:49:19 PM PUBLIC 98.220.9.54 IP Address 76 of 500 77 of 500 78 of 500 79 of 500 80 of 500 Allegra Marketing Print Signs 1255 Hartrey Avenue Evanston IL 60202 (847) 864-9797 Fax: (847) 864-0399 Quotation 14374 Date: 03/10/17 Alan Moy Viet Nom Nom 618 1/2 Church St. Evanston IL 60201 Ship To: < Same as Bill To > Pickup Acct.No 2519 Ordered By Alan Moy Phone 630-992-1851 Fax P.O. No Prepared By Kyle Sales Rep Quantity Description Price 1 Awning 30' x 2' including an 11" valance and 2'1" out 5,650.00 1 Awning 30' x 3'6" including an 11" valance and 2'1" out 6,516.00 Received by ________________________________ Date ____________ Terms C.O.D. Subtotal 12,166.00 Shipping 0.00 Postage 0.00 Tax 0.00 Total 12,166.00 Allegra Marketing Print Signs · 1255 Hartrey Avenue · Evanston IL 60202 · (847) 864-979781 of 500 January 8, 2017 Mr. Alan Moy 630-992-1851 Viet Nom Nom Email alan@eatvietnomnom.com 618.5 Church St. Evanston, IL 60201 PROPOSAL #1 1 Traditional style stationary awning with end wings and stationary valance manufactured complete and installed on the north face storefront with the awning to cover the existing structure on the building, as discussed. Please note that the existing structure that this awning is to cover is in extremely poor condition and more damage may occur during the awnings installation. Please note that by signing this proposal you agree to release EAC from any liability or responsibility for any damage that may occur before, during or after the installation onto the building. Made in sections when required of welded 1” square and ½” round galvanized steel silver tubing, with the welds ground, primed and painted to match the tubing. Using Sunbrella, non-fire retardant awning fabric in your choice of the available colors of which a selection is required with this order with the fabric attached to the frame using the lace-on fabric attachment method. Size: 30’0” w x 2’0” h including 11” valance x 2’1” out 3120.00 Graphics to be white applied block style letters on the valance to read: VIET NOM NOM 160.00 $3280.00 -Any or all lettering/logos require an electronic file formatted as .eps or .ai or .pdf file. Artwork set-up and/or clean-up fees may apply at $75.00/hour. -Permit to be applied for by, but at no cost to Evanston Awning Co., prior to production or installation. -Prior to our receipt of the full contract with 50% deposit, fabric samples and shop drawings (limit of (2) revisions) will be provided for owners approval and city permits upon our receipt of a 10% drawing deposit, which is non-refundable but applicable to the full contract once all approvals are received. -Installation to be determined, weather permitting, upon our receipt of the signed contract, 50% deposit of the total order and fabric color selections. The balance is due on installation. This proposal becomes a bona fide contract when signed and returned. Thank you, George Schaefer, CPP, Sales Manager Please proceed with the order described above. I grant Evanston Awning Co. a security interest in this merchandise until paid, unless prohibited by law. Signed___________________________________________________________Date_______________ Enclosed is my check for 50% deposit in the amount of $ ________________ or please charge my credit card (VISA, MasterCard or Discover) with the understanding that there may be a 3% fee for charges over $1000.00 added to the contract amount. Credit card type ______________________________________ Acct # _________________________________________3# Security code _________ Exp.__________ Credit card billing address # and zip code __________________________________________________ 2801 Central St., Evanston, IL 60201 847-864-4520 Fax: 847-864-5886 evanstonawnings.com 82 of 500 January 8, 2017 Mr. Alan Moy 630-992-1851 Viet Nom Nom Email alan@eatvietnomnom.com 618.5 Church St. Evanston, IL 60201 PROPOSAL #2 1 Traditional style stationary awning with end wings and stationary valance manufactured complete and installed on the north face storefront with the awning to cover the existing structure on the building, as discussed. Please note that the existing structure that this awning is to cover is in extremely poor condition and more damage may occur during the awnings installation. Please note that by signing this proposal you agree to release EAC from any liability or responsibility for any damage that may occur before, during or after the installation onto the building. Made in sections when required of welded 1” square and ½” round galvanized steel silver tubing, with the welds ground, primed and painted to match the tubing. Using Sunbrella, non-fire retardant awning fabric in your choice of the available colors of which a selection is required with this order with the fabric attached to the frame using the lace-on fabric attachment method. Size: 30’0” w x 3’6” h including 11” valance x 2’1” out 3600.00 Graphics to be white applied Box logo on the roof of the awning to read as per sample received: 160.00 Graphics to be white applied block style letters on the valance to read: VIET NOM NOM 160.00 $3920.00 -Any or all lettering/logos require an electronic file formatted as .eps or .ai or .pdf file. Artwork set-up and/or clean-up fees may apply at $75.00/hour. -Permit to be applied for by, but at no cost to Evanston Awning Co., prior to production or installation. -Prior to our receipt of the full contract with 50% deposit, fabric samples and shop drawings (limit of (2) revisions) will be provided for owners approval and city permits upon our receipt of a 10% drawing deposit, which is non-refundable but applicable to the full contract once all approvals are received. -Installation to be determined, weather permitting, upon our receipt of the signed contract, 50% deposit of the total order and fabric color selections. The balance is due on installation. This proposal becomes a bona fide contract when signed and returned. Thank you, George Schaefer, CPP, Sales Manager Please proceed with the order described above. I grant Evanston Awning Co. a security interest in this merchandise until paid, unless prohibited by law. Signed___________________________________________________________Date_______________ Enclosed is my check for 50% deposit in the amount of $ ________________ or please charge my credit card (VISA, MasterCard or Discover) with the understanding that there may be a 3% fee for charges over $1000.00 added to the contract amount. Credit card type ______________________________________ Acct # _________________________________________3# Security code _________ Exp.__________ Credit card billing address # and zip code __________________________________________________ 2801 Central St., Evanston, IL 60201 847-864-4520 Fax: 847-864-5886 www.evanstonawnings.com 83 of 500 January 8, 2017 Mr. Alan Moy 630-992-1851 Viet Nom Nom Email alan@eatvietnomnom.com 618.5 Church St. Evanston, IL 60201 PROPOSAL #3 1 Traditional style stationary awning with end wings and a hemmed straight style removable valance manufactured complete and installed on the north face storefront with the awning to mount under the existing structure on the building as discussed. Frame made of welded 1” square and ½” round galvanized steel silver tubing, with the welds ground, primed and painted to match the tubing. Using Sunbrella, non-fire retardant awning fabric in your choice of the available colors of which a selection is required with this order with the fabric attached to the frame using the lace-on fabric attachment method. Excluding any lettering/signage of any kind. Size: 6’6” w x 2’10” h Plus 10” valance x 3’0” out 1080.00 -Any or all lettering/logos require an electronic file formatted as .eps or .ai or .pdf file. Artwork set-up and/or clean-up fees may apply at $75.00/hour. -Permit to be applied for by, but at no cost to Evanston Awning Co., prior to production or installation. -Prior to our receipt of the full contract with 50% deposit, fabric samples and shop drawings (limit of (2) revisions) will be provided for owners approval and city permits upon our receipt of a 10% drawing deposit, which is non-refundable but applicable to the full contract once all approvals are received. -Installation to be determined, weather permitting, upon our receipt of the signed contract, 50% deposit of the total order and fabric color selections. The balance is due on installation. This proposal becomes a bona fide contract when signed and returned. Thank you, George Schaefer, CPP, Sales Manager Please proceed with the order described above. I grant Evanston Awning Co. a security interest in this merchandise until paid, unless prohibited by law. Signed___________________________________________________________Date_______________ Enclosed is my check for 50% deposit in the amount of $ ________________ or please charge my credit card (VISA, MasterCard or Discover) with the understanding that there may be a 3% fee for charges over $1000.00 added to the contract amount. Credit card type ______________________________________ Acct # _________________________________________3# Security code _________ Exp.__________ Credit card billing address # and zip code __________________________________________________ 2801 Central St., Evanston, IL 60201 847-864-4520 Fax: 847-864-5886 www.evanstonawnings.com 84 of 500 Sign*A*Rama Skokie 8088 McCormick Blvd Skokie IL 60076 United States Phone: 847-324-5500 Fax : 847-324-5502 signs@signaramaskokie.com www.signarama-skokie.com EIN # : 46-3134333 Quote 8643 - Awning Option 2 Expiration Date : 03/24/2017 Quote for Contact Shipping/Install Viet Nom-Nom 618 Church St Evanston IL 60201 United States Alan Moy Phone : (630) 992-1851 Email : alan@eatvietnomnom.com Address : 618 Church St Evanston IL 60201 United States Quote #Quote Date Sales Rep Payment Terms PO PO Date 8643 03/09/2017 Raavi Sravan raavi@signaramaskokie.com (224) 544-0144 Items #Item Qty Unit Price Total Tax 1 Awnings Single Sided Awning #2..... 30’0” w x 2’0” h including 11” valance x 2’1” out. Based on the measurement given by the customer. Any changes in the size, awning structure, special color fabrics, or logo layout may change the price of the awning. Install Single Sided: Install 1 $2,800.00 $2,800.00 $189.63 2 City of Evanston - Sign Permit Single Sided Process and application of electric sign permit - Sign Permit - Application Fee: $0.00, Sign Permit Fee: $0.00 - Electrical Permit - Application Fee: $0.00, Electrical Permit Fee: $0.00 CUSTOMER TO APPLY FOR THE PERMIT. WE CANNOT BE USED AS PRIMARY APPLICANT IF WE ARE NOT APPLYING FOR THE PERMIT. 1 $0.00 $0.00 $0.00 Total Sub Total Total Tax(%)Final Price $2,800.00 $189.63 (10.25%)$2,989.63 Downpayment (50.0 %)$1,494.82 Printed On 03/10/2017 01:23 CST by C Page 1 of 285 of 500 Terms And Conditions Invoices & Cancellation of Orders:Sign-A-Rama (Vendor) prepares your order according to your specifications. Therefore, prior to it’s commencement, your order is only cancelable with the Vendor’s prior written consent. After commencement of your order (the point at which materials are assembled and work has begun), your order is non-cancelable. The Customer is Solely Responsible for Proofreading Vendor does not assume any responsibility for the correctness of copy. Therefore, you must review and sign a proof prior to our commencement of your order. By signing your proof, you approve of its content and release the Vendor to commence our work. You are solely responsible for the content of the proof once it has been signed. However, if we should make an error in producing the work as proofed, please be assured that we will redo the work as quickly as possible and without charge to you.Vendor’s Liability Vendor’s total liability is hereby expressly limited to the services indicated on the invoice and Vendor will not be liable for any subsequent damages, consequential damages, or otherwise. All dates promised on this invoice are approximations unless the word “firm” is written and acknowledged by the Vendor. Terms of Payment: Upon ordering, you must give Vendor a 50% deposit. Your balance will be due upon delivery and/or installation. Vendor may, at its sole discretion, extend credit terms to you upon approval.C ollection Procedures: Invoices are considered delinquent thirty (30) days from the date that your order is completed. After the thirtieth day, a late charge of $25.00, together with interest accruing at the rate of 1.5% per annum, or the maximum rate allowable by law is assessed. You shall be liable for all costs related to collection of delinquent invoices, including court costs and attorney’s fees. Customer’s Acceptance of Work: Customer’s acceptance, either personal or through his/her agent(s) and/or employee(s) of the work ordered shall be deemed as full acceptance. This means that by accepting delivery of the work, customer affirms that the work substantially conforms to all expectations. Lost or Substantially Forgotten Work: If customer does not take possession of completed work within thirty (30) days from notification of completion, then the work will be considered lost or forgotten, and vendor will not be responsible for further loss. Customer will be billed and responsible for payment for work that has been completed for Viet Nom-Nom Signature Date We agree to your terms and conditions. Please proceed with the order. Printed On 03/10/2017 01:23 CST by C Page 2 of 286 of 500 Allegra Marketing Print Signs 1255 Hartrey Avenue Evanston IL 60202 (847) 864-9797 Fax: (847) 864-0399 Quotation 14373 Date: 03/10/17 Alan Moy Viet Nom Nom 618 1/2 Church St. Evanston IL 60201 Ship To: < Same as Bill To > Pickup Acct.No 2519 Ordered By Alan Moy Phone 630-992-1851 Fax P.O. No Prepared By Kyle Sales Rep Quantity Description Price 1 Vinyl for window and door 246.00 Received by ________________________________ Date ____________ Terms C.O.D. Subtotal 246.00 Shipping 0.00 Postage 0.00 Tax 0.00 Total 246.00 Allegra Marketing Print Signs · 1255 Hartrey Avenue · Evanston IL 60202 · (847) 864-979787 of 500 Invoice Date 2/24/2017 Invoice # 6580 VIET NOM NOM 618 1/2 CHURCH ST. EVANSTON, IL 60201 P.O. No.Terms Project Invoice Total Balance DuePayments/Credits Evanston Signs & Graphics, Inc. 1000 Foster St. Evanston, Il 60201 847-864-5800 DescriptionQuantity Rate Amount VINYL WINDOW GRAPHICS IN REVERSE FOR INSIDE APPLICATION1 245.00 245.00 INSTALLATION (1.5 MINIMUM)1.5 75.00 112.50 $357.50 $357.50$0.00 88 of 500 2/24/17 Alan, Please see your pricing for this project below. Description: Window Decals Item Quantity Price 47”x41” Full Color 1 $130.16 16”x19” Full Color 1 $35.40 47”x41” 1 Color 1 $91.63 16”x19” 1 Color 1 $22.91 *Installation Scheduled around local availability (2-decals) $250/TOTAL *shipping estimated to be under $20/UPS GROUND Sincerely, Jake Chanson Business Development Phone: 815.885.4747 Cell: 815.298.0726 Fax: 815.885.4646 jchanson@meridian-direct.com http://www.meridian-direct.com 89 of 500 Invoice Date 2/22/2017 Invoice # 6579 VIET NOM NOM 618 1/2 CHURCH ST. EVANSTON, IL 60201 P.O. No.Terms Project Invoice Total Balance DuePayments/Credits Evanston Signs & Graphics, Inc. 1000 Foster St. Evanston, Il 60201 847-864-5800 DescriptionQuantity Rate Amount REPLACEMENT PAN SIGNS FOR BLADE SIGN2 240.00 480.00 INSTALLATION1 185.00 185.00 $665.00 $665.00$0.00 90 of 500 Allegra Marketing Print Signs 1255 Hartrey Avenue Evanston IL 60202 (847) 864-9797 Fax: (847) 864-0399 Quotation 14372 Date: 03/10/17 Alan Moy Viet Nom Nom 618 1/2 Church St. Evanston IL 60201 Ship To: < Same as Bill To > Pickup Acct.No 2519 Ordered By Alan Moy Phone 630-992-1851 Fax P.O. No Prepared By Kyle Sales Rep Quantity Description Price 2 Blade Signs 374.00 Received by ________________________________ Date ____________ Terms C.O.D. Subtotal 374.00 Shipping 0.00 Postage 0.00 Tax 0.00 Total 374.00 Allegra Marketing Print Signs · 1255 Hartrey Avenue · Evanston IL 60202 · (847) 864-979791 of 500 Sign*A*Rama Skokie 8088 McCormick Blvd Skokie IL 60076 United States Phone: 847-324-5500 Fax : 847-324-5502 signs@signaramaskokie.com www.signarama-skokie.com EIN # : 46-3134333 Quote 8627 - Blade sign new panels Expiration Date : 03/22/2017 Quote for Contact Shipping/Install Viet Nom-Nom 618 Church St Evanston IL 60201 United States Alan Moy Phone : (630) 992-1851 Email : alan@eatvietnomnom.com Address : 618 Church St Evanston IL 60201 United States Quote #Quote Date Sales Rep Payment Terms PO PO Date 8627 03/07/2017 Raavi Sravan raavi@signaramaskokie.com (224) 544-0144 Items #Item Qty Unit Price Total Tax 1 Polycarbonate 3/16 - Translucent Full Color W:24.0 in. X H:24.0 in. , Single Sided Polycarbonate 3/16 white with Translucent Full Color Full Color Vinyl Graphics 2 $82.00 $164.00 $16.81 2 Intermediate laminates W:24.0 in. X H:24.0 in. , Single Sided 3.2 mi UV laminate film This item can be removed from the quote if it is one color graphic and if we find the right translucent color vinyl.If not we have to print it and if we print we have to laminate. 2 $5.00 $10.00 $1.03 3 Install Single Sided: Install 1 $90.00 $90.00 $0.00 Total Sub Total Total Tax(%)Final Price $264.00 $17.84 (10.25%)$281.84 Downpayment (50.0 %)$140.92 Printed On 03/10/2017 01:24 CST by C Page 1 of 292 of 500 Quote Date 4/15/17 Quote. # 041517 Evanston Glass & Mirror LTD 2903 Central St. Evanston IL 60201 Phone 847-328-2200 Fax 847-328-2294 lacosta@evanstonglassandmiror.com TO Alan Moy 618 ½ Church Street Evanston, IL 630-992-1851 alan@eatvietnomnom.com JOB storefront Qty Description Unit Price Line Total The cost to replace the glass at the above address is as follows: $850 for laminated glass $900 for tempered glass This quote includes all labor and materials This quotation constitutes your approval of the work to be performed as listed above and the cost thereof and as such, is a legal and binding contract Please review this quotation carefully for accuracy. Any changes must be made in writing and then submitted by the customer to Evanston Glass. If necessary, a new quotation will be provided. Subtotal Sales Tax Total www.evanstonglassandmirror.com Thank you for your business! 93 of 500 April 17, 2017 Alan Moy Noah Bleicher Viet Nom Nom 618.5 Church Street Evanston Illinois RE: Viet Nom Nom – Exterior Window Replacement Dear Alan & Noah We are pleased to present you with a proposal for the replacement of the exterior storefront window at the Viet Nom Nom offices located at 618.5 Church Street in Evanston : 1. Remove and dispose of existing Plywood board up 2. Furnish and install a new 1/4” insulated glass window in existing storefront. All work will be performed during regular working hours which are Monday through Friday 6:00 am until 3:00 pm. Except where specifically indicated overtime has been excluded. All work will be performed in a workman-like manor, using quality materials. All work will be warrantied against material defects, with the exception of standard “wear and tear,” for a period of (1) one year. This proposal is valid for up to 30 days. Total cost of the work: $875.000 – (Eight Hundred and Seventy Five Dollars) We will require a 25% deposit along with the signed agreement prior to the commencement of wiring work. If you wish to accept this proposal, please indicate your acceptance by signing below. Please note if which option you require by initially next to the line. The cost of the work will be billed following the installation. Payment terms shall be net 30 days. Please feel free to contact me if you have any questions. This proposal is valid for 30 days. Sincerely, Urban Innovations, Ltd. Anthony Lindsay Vice President, Construction Services. Accepted and Agreed: Viet Nom Nom By: ______________________________ Date: ____________________________ 445 north wells street, suite 200 chicago, illinois 60610 phone 312 222 0777 fax 312 222 5369 www.urbaninnovations.com 94 of 500 Estimate Date 2/1/2017 Estimate # 1463 Name / Address Viet Nom Nom Alan Moy 618 1/2 Church Street Evanston, IL 60201 Bill To Viet Nom Nom Alan Moy 618 1/2 Church Street Evanston, IL 60201 50% deposit needed to begin. Balance due upon completion.Total Tax ID# 20-1891304 Office: 773-549-6666 FAX: 773-529-9600 _________________________________ . . . Authorized Signature . . . Above price guaranteed for 30 days DescriptionQty Rate Amount Glass Replacement 76 X 94 X 1/4 Tempered Glass 1 865.00 865.00 5 - 7 Day Lead Time $865.00 95 of 500 Monday, April 17, 2017 618 CHURCH ST. EVANSTON To: U I CONSTRUCTION SERVICES From:Silesia Glass & Metal Company Inc 10116 PACIFIC AVE FRANKLIN PARK IL 60131 847 8333656 ATT: TONY LINDSDAY ALUMINUM STORE FRONT PAIR OF NARROW STILE DOORS INSTALLED WITH 1” INSULATED TEMPERED GLASS STANDARD HARDWARE , PUSH-PULL SET MS-LOCK WITH TUMB TURN ALL NECESSARY CAULK , TRIM , CLOSURE . DEMO OF EXISTING DOOR . $ 1850.00 T O T A L : $1,850.00 96 of 500 April 17, 2017 Alan Moy Noah Bleicher Viet Nom Nom 618.5 Church Street Evanston Illinois RE: Viet Nom Nom – Exterior Entry Door Replacement Dear Alan & Noah We are pleased to present you with a proposal for the replacement of the existing exterior double entry doors at the Viet Nom Nom offices located at 618.5 Church Street in Evanston : 1. Remove and dispose of existing entry doors 2. Furnish and install a new 3’ wide by 7’ tall insulated clear anodized aluminum entry doors 3. Doors will match existing doors and swing out 4. Left Hand Reverse Entry door will be an inactive leaf 5. Right Hand Reverse Entry door will be t he active leaf 6. Door will be installed with an ADA paddle style exit hardware. All work will be performed during regular working hours which are Monday through Friday 6:00 am until 3:00 pm. Except where specifically indicated overtime has been excluded. All work will be performed in a workman-like manor, using quality materials. All work will be warrantied against material defects, with the exception of standard “wear and tear,” for a period of (1) one year. This proposal is valid for up to 30 days. Total cost of the work: $1,975.000 – (One Thousand Nine Hundred and Seventy Five Dollars) We will require a 25% deposit along with the signed agreement prior to the commencement of wiring work. If you wish to accept this proposal, please indicate your acceptance by signing below. Please note if which option you require by initially next to the line. The cost of the work will be billed following the installation. Payment terms shall be net 30 days. Please feel free to contact me if you have any questions. This proposal is valid for 30 days. Sincerely, Urban Innovations, Ltd. Anthony Lindsay Vice President, Construction Services. Accepted and Agreed: Viet Nom Nom By: ______________________________ Date: ____________________________ 445 north wells street, suite 200 chicago, illinois 60610 phone 312 222 0777 fax 312 222 5369 www.urbaninnovations.com 97 of 500 Proposal letter to RPA Advertising 8-3-2015 2 of 2 98 of 500 99 of 500 Terms And Conditions Invoices & Cancellation of Orders:Sign-A-Rama (Vendor) prepares your order according to your specifications. Therefore, prior to it’s commencement, your order is only cancelable with the Vendor’s prior written consent. After commencement of your order (the point at which materials are assembled and work has begun), your order is non-cancelable. The Customer is Solely Responsible for Proofreading Vendor does not assume any responsibility for the correctness of copy. Therefore, you must review and sign a proof prior to our commencement of your order. By signing your proof, you approve of its content and release the Vendor to commence our work. You are solely responsible for the content of the proof once it has been signed. However, if we should make an error in producing the work as proofed, please be assured that we will redo the work as quickly as possible and without charge to you.Vendor’s Liability Vendor’s total liability is hereby expressly limited to the services indicated on the invoice and Vendor will not be liable for any subsequent damages, consequential damages, or otherwise. All dates promised on this invoice are approximations unless the word “firm” is written and acknowledged by the Vendor. Terms of Payment: Upon ordering, you must give Vendor a 50% deposit. Your balance will be due upon delivery and/or installation. Vendor may, at its sole discretion, extend credit terms to you upon approval.C ollection Procedures: Invoices are considered delinquent thirty (30) days from the date that your order is completed. After the thirtieth day, a late charge of $25.00, together with interest accruing at the rate of 1.5% per annum, or the maximum rate allowable by law is assessed. You shall be liable for all costs related to collection of delinquent invoices, including court costs and attorney’s fees. Customer’s Acceptance of Work: Customer’s acceptance, either personal or through his/her agent(s) and/or employee(s) of the work ordered shall be deemed as full acceptance. This means that by accepting delivery of the work, customer affirms that the work substantially conforms to all expectations. Lost or Substantially Forgotten Work: If customer does not take possession of completed work within thirty (30) days from notification of completion, then the work will be considered lost or forgotten, and vendor will not be responsible for further loss. Customer will be billed and responsible for payment for work that has been completed for Viet Nom-Nom Signature Date We agree to your terms and conditions. Please proceed with the order. Printed On 03/10/2017 01:24 CST by C Page 2 of 2100 of 500 For City Council meeting of April 24, 2017 Item A3.3 Business of the City by Motion: Summer Transportation Contract Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence C. Hemingway, Parks, Recreation & Community Services Director Bob Dorneker, Parks, Recreation Assistant Director Subject: Contract Award for Parks, Recreation and Community Services Department 2017 Summer Bus Transportation Date: April 24, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with A- 1 Bus Service, LLC. (3542 West Peterson, Chicago, IL 60659) in the amount of $38,943.15. A-1 Bus Service was the lowest responsive bidder for the Parks, Recreation and Community Services Department 2017 summer bus transportation. Funding Source: Funding for transportation will be from the following Business Units: Facility/Program Business Unit Total 2017 Budget Allocation Projected Expense Robert Crown Center 100.30.3030.62507 $8,750 $842.50 Chandler Center 100.30.3035.62507 $30,450 $3,468.75 Fleetwood-Jourdain Center 100.30.3040.62507 $20,500 $3,400.50 Robert Crown Ice Center 100.30.3095.62507 $20,000 $6,449.65 Youth & Young Adult 100.30.3215.62490 $281,965 $18,900 Ecology Camp 100.30.3610.62507 $24,000 $4,231.75 Arts Programs 100.30.3720.62507 $4,000 $1,650 Livability Benefit: Economy and Jobs: Expand job opportunities. Education, Arts & Community: Provide quality education form cradle to career. Memorandum 101 of 500 Summary Bid 17-24: The Parks Recreation and Community Services Department operates a number of camp programs, which enrolled participants take field trips to a variety of locations in Evanston and other Chicago/Suburban attractions. The following are examples of the transportation destinations: Evanston beaches, ETHS, Evanston Public Library, Chicago Theatre, Classic Bowl, Orbit Skate Center and various theme parks. There are approximately fifty nine trips for camp, which contracted vendor transportation is needed. Additionally, the bid included a request to provide daily transportation to and from Great America theme park during the timeframe of June 9, 2017 to August 18, 2017 for youth and young adults hired by the theme park at the Mayor’s Summer Youth Employment Program Job Fair. The Great America transportation will be available at no cost to the Evanston youth and young adult working at the theme park. Bids were sent to nine potential respondents, including a bus company that has a transportation hub located in Evanston and advertised on Demand Star. Only two bids were received for the 2017 summer bus transportation. The bid summary is below: A-1 Bus Service provides transportation services for a number of local agencies, including Evanston Township High School, JCC Northside Day Camp and Sacred Heart School and in checking references we found they have done a good job of being on time and providing safe service. In addition to the bus trips being handled by A-1 Bus Service, the department will handle over 450 trips for camps and a portion of the transportation services to and from Great America with our four city owned buses. Attachment: Contract Agreement with A-1 Bus Service, LLC. List of bus trips Name of Company Camp Trips Great America Total Bid Amount A-1 Bus Service $20,043.15 $18,900 $38,943.15 3542 West Peterson Chicago, IL 60659 Alltown Bus Services $21,496 $25,000 $46,496.00 7300 N. St. Louis Skokie, IL 60076 102 of 500 103 of 500 104 of 500 105 of 500 106 of 500 107 of 500 108 of 500 109 of 500 110 of 500 111 of 500 112 of 500 113 of 500 114 of 500 115 of 500 116 of 500 117 of 500 118 of 500 119 of 500 120 of 500 For City Council meeting of April 24, 2017 Item A3.4 Business of the City by Motion: Lakefront Concession Award For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Lawrence Hemingway, Director, Parks, Recreation & Community Services Bob Dorneker, Assistant Director, Park and Recreation Subject: Approval of the 2017 Agreement for Krave LLC to Operate Concessions at the Evanston Lakefront Date: April 24, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute an agreement between the City of Evanston and Krave LLC for the Church and Clark Street food & drink stand and the lakefront mobile concessions (Lighthouse, Clark St., Greenwood St., South Blvd. and Lee Street) for the 2017 season. Krave LLC is owned by Evanston resident Rachelle Ross, whose office is located at 710 Madison Street, Evanston, Illinois 60202. Funding Source: Krave LLC will pay the City $11,500 for the privilege of the 2017 permit. Revenue is budgeted in the Lakefront Operations Account 100.30.3080.53565. The 2017 budget for concession permit revenue was projected at $14,000 and overall revenue for Lakefront Operations is $715,655. Livability Benefit: Economy and Jobs: Expand job opportunities and develop workforce. Summary: Term of the contract is for the 2017 summer season with an option to renew for two additional years. The lakefront mobile and Clark Street concession permit is from May 13, 2017 through September 4, 2017. The Church Street Food & Drink Stand permit is from May 13, 2017 through October 31, 2017. Krave, LLC proposes to operate the Clark Street Beach and Mobile Lakefront Concessions daily from 11:30 am to 6:00 pm and the Church Street location on weekdays from 11:00am to 6:30pm and weekends from 10:00 am to 7:00 pm, weather permitting. The vendor must minimally provide the following items for sale: snack goods Memorandum 121 of 500 (i.e., potato chips, candy bars and pretzels), ice cream, candy, water, soft drinks, and hot food, such as hot dogs and hamburgers. Also, in an effort to promote healthy lifestyle choices, the Parks, Recreation and Community Services Department staff has encouraged the concessionaire to provide several healthy foods and drink options, as well. 2017 Invitation to Submit a Proposal to Operate Concessions at the Evanston Lakefront In February 2017, staff solicited Evanston and non-Evanston vendors to submit proposals for the Church and Clark Street Food & Drink Stand and the Lakefront Mobile Concessions. The only proposal received was from Krave LLC. Krave was first awarded the Lakefront Concession permit in 2009 and they have provided good services since first being awarded the permit. Additionally, Krave LLC has been an excellent partner in hiring Evanston youth and young adults and participating in the Mayor’s Summer Youth Employment Program. Attachment: Contract Agreement with Krave LLC . 122 of 500 LAKEFRONT CONCESSION LEASE AGREEMENT BETWEEN THE CITY OF EVANSTON AND KRAVE CONCESSION 123 of 500 INDEX Section Title Page Number SECTION 1. DATE AND PARTIES .......................................................................................... 1 SECTION 2. DESCRIPTION OF PREMISES ........................................................................... 1 SECTION 3. TERM ................................................................................................................... 2 SECTION 4. RENT .................................................................................................................... 2 SECTION 5. COMMON FACILITIES ........................................................................................ 3 SECTION 6. USE OF PREMISES ............................................................................................ 4 SECTION 7. SIGNS .................................................................................................................. 6 SECTION 8. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ............................................................................................................ 6 SECTION 9. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................. 7 SECTION 10. REPAIRS AND MAINTENANCE ......................................................................... 8 SECTION 11. UTILITIES ............................................................................................................ 8 SECTION 12. TAXES ................................................................................................................. 8 SECTION 13. INSURANCE ........................................................................................................ 9 SECTION 14. SUBLETTING; ASSIGNMENT .......................................................................... 10 SECTION 15. SURRENDER OF PREMISES; HOLDING OVER ............................................. 10 SECTION 16. INDEMNIFICATION AND LIENS ....................................................................... 10 SECTION 17. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS ................................. 11 SECTION 18. DEFAULT AND REMEDIES .............................................................................. 11 SECTION 19. REMOVAL OF OTHER LIENS .......................................................................... 13 SECTION 20. REMEDIES NOT EXCLUSIVE ........................................................................... 14 SECTION 21. EXPENSES OF ENFORCEMENT ..................................................................... 14 SECTION 22. EMINENT DOMAIN ............................................................................................ 14 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION ............................. 15 SECTION 24. PEACEFUL ENJOYMENT ................................................................................. 15 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS .................................... 15 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................. 15 SECTION 27. PARTIES BOUND .............................................................................................. 16 SECTION 28. NOTICES ........................................................................................................... 16 SECTION 29. MISCELLANEOUS ............................................................................................ 16 SECTION 30. VENUE AND JURISDICTION ............................................................................ 17 SECTION 31. FORCE MAJEURE ............................................................................................ 17 124 of 500 1 SECTION 1. DATE AND PARTIES. This Lease Agreement (the “Agreement” or “Lease”) will take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and Krave Concession, LLC., an Illinois limited liability company d/b/a “Krave Concession (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 2. DESCRIPTION OF PREMISES A. TENANT PREMISES. Landlord leases to Tenant and for its exclusive use the concession spaces located at 1631 Sheridan Road and 1811 Sheridan, Evanston, Illinois 60201 (the “Premises”), and located within the buildings commonly known as the Arrington Lagoon Building and the Clark Street Beach Facility (“Property”). Additionally, the City hereby grants Tenant the use of a concession wagon space within the park area at Lighthouse Beach, Clark Street Beach, Greenwood Street Beach, Lee Street Beach and South Blvd. Beach for the sale of food and beverages (“Concessions”). B. COMMON FACILITIES. The Property has various community programming for the Parks, Recreation and Community Services Department of the City of Evanston, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenant in common with other authorized users, and includes, but is not limited to, café seating, patio seating, sidewalks, restrooms and open means of ingress and egress. Tenant will have the non-exclusive right to use the Common Facilities, including the washrooms referenced above. Tenant may request for consideration to the Director of Park, Recreation and Community Services or his/her designee the use of the Arrington Lagoon party room for temporary overnight storage of equipment. If approved, Tenant must adhere to the move in and move out time. Failure to comply will result in cancellation of this privilege. C. MENU. Tenant is expected to serve quality food and drinks to meet the needs of the visiting public. Simple menu items, such as, sandwiches, hot dogs, nachos, and other snacks should be offered at competitive prices. Also, in an effort to promote healthy lifestyle choices, the Parks, Recreation and Community Services Department encourages the vendor to provide several healthy foods and drink options. Beverages should include sodas, juice drinks, and bottled water. Beer and wine sales are not permitted. D. OPERATION/CLASSIFICATION. Tenant must provide all equipment necessary to operate the Church Street Food and Drink Stand, the Clark Street Food and Drink Stand and the mobile stands (trucks, trailers and pushcarts). The stands must adhere to state and local codes and be licensed with a City of Evanston Health Department License Permit prior to being placed in service. Stands will be allowed to park only in areas 125 of 500 2 that have been pre-approved by the Director of the Parks, Recreation and Community Services Department. The Church Street Food & Drink Stand is classified as a Category II concession by the Evanston Health Department. E. EMPLOYEES. Tenant will, at his/her cost and expense, provide an adequate number of employees to serve the public promptly, efficiently, and in a manner satisfactory to the Director of Parks, Recreation & Community Services. All employees will be clad in neat and clean uniforms with name tags. The Director of Parks, Recreation and Community Services may notify the Tenant, when any person employed on the premises is incompetent, disorderly, unsanitary or otherwise unsatisfactory. In response, Tenant must immediately take corrective action with the person. F. MEETINGS. Meetings will be held, as required, at a time and City building, to be designated and agreed upon mutually by the Tenant and the Director of Parks, Recreation & Community Services. The purpose of these meetings will include current operational problems, presentation of official requests for changes in schedules, accommodations, portions, products or policies and other pertinent business. The Director of Parks, Recreation and Community Services or his/her designee(s) will attend. The Tenant will be represented, at a minimum, by one officer of the company, a partner if a partnership, or the owner, as applicable. SECTION 3. TERM A. TERM. The Term of this Agreement contracted is the season of May 13 through October 31, 2017. The term of this Agreement will be for the 2017 season and the City, at its option, may renew this contract annually for up to two additional years at the same bid price. In determining whether to exercise said extension at the same price for an additional year the City will consider the performance of the vendor during the prior year. B. OFF SEASON EQUIPMENT STORAGE. Tenant may submit a proposal to the City for consideration, which allows Tenant storage of concession equipment at the Arrington Lagoon and Clark Stret Beach Facility for a fee to be determined. C. RENEWAL. Tenant is provided the option to renew the Agreement for an additional two years; this renewal and decision to exercise the option must be authorized by written consent of the Parties and must be authorized by the City Council. D. EVALUATION. At the end of the 2017 season, the Parties will meet to discuss the operations, hours of operation, special events, and any other operational concerns. E. EVENTS IN THE PREMISES AND PROPERTY. Tenant is not the exclusive caterer for City sponsored events at the Property. However, the City will seek to utilize Tenant for events during the Term. SECTION 4. RENT 126 of 500 3 A. RATE. Lessee will be subject to, in consideration for the use of the premises for the sale of concessions the Tenant agrees to the pay the $11,500 permit fee in three equal payments. The first payment will be due on June 1st, the 2nd payment on July 15th and the final payment on September 1st. B. PAYMENTS. The Rent outlined in Section 3[A] above will be paid in accordance with said Section. Any and all Rent PAYMENTS under this Lease will be mailed to: City of Evanston Parks, Recreation, and Community Services Department 2100 Ridge Avenue Evanston, IL 60201 SECTION 5. COMMON FACILITIES A. MAINTENANCE BY LANDLORD. Tenant acknowledges that it leases the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that Landlord has made no representations to the condition or has made any repairs to same. Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord will, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively). However, Landlord will not upgrade electric facilities to accommodate an increased capacity due to Tenant’s use and any upgrade in electrical will be at the sole cost and expense of Tenant and any work performed will be done in consultation and review by the Landlord prior to work; 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively). However, Landlord will not upgrade plumbing facilities to accommodate an increased capacity due to Tenant’s use and any upgrade in plumbing will be at the sole cost and expense of Tenant and any work performed will be done in consultation and review by the Landlord prior to work; B. MAINTENANCE BY TENANT. 127 of 500 4 1. All refuse from Premises to be placed in appropriate containers; 2. Tenant will at all times maintain all of the Premises in a clean, neat and orderly condition. Tenant will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. Tenant will pay Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours at the Tenant’s request. 3. Tenant will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenant will be responsible for repairs, damages and losses for damages sustained outside the Premises to other Center property attributable to Tenant’s negligence or intentional misconduct. All such damage must be reported in writing to the Director of Parks, Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenant. 4. Tenant is required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenant, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenant, the Tenant must provide a schedule for repair within one (1) business day after discovery by Tenant to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 6. USE OF PREMISES A. PURPOSES. Tenant will have the use of the premises solely for the purpose of purveying and selling of Concessions. B. HOURS OF OPERATION AND LANDLORD ACCESS. 1. Tenant can conduct their business at Evanston beaches (Lighthouse, Clark St., Greenwood St., Lee St., and South Blvd.) from Memorial Day weekend from approximately 10:30 a.m. to 7:30 p.m. until Labor Day. However, the parks may be used by the public during all hours that the parks are open; parks close at 11:00 p.m. Concession services must be provided at all five of the swimming beaches. Tenant can operate refreshment concession services on weekends at the Arrington Lagoon Food & Drink Stand between the hours of 10:00 a.m. and 5:00 p.m., weather permitting or during hours designated and agreed upon with the Director of the Parks, Recreation and Community Services Department. The Arrington Lagoon Food & Drink Stand can remain open until October 31. 128 of 500 5 2. The Landlord will have the right to retain a set of keys to the Premises, and Tenant will not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. Tenant will permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenant’s use of the Premises. Landlord will have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity, to inspect the same, and to make such repairs, alterations, improvements or additions to the Facilities as the Landlord may deem necessary or desirable. Tenant will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of Tenant, or otherwise, provided Landlord will complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space will be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord will not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at Tenant’s request or if the repairs are necessitated by Tenant’s actions, then Tenant may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If Tenant will not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein will be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents will accord reasonable care to Tenant’s property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, will be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord will also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenant therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the GM Center, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord will not be liable to the Tenant for any expense, injury, loss or damage 129 of 500 6 resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES. All doors to the facilities must be kept locked at all times except during the Business Hours. D. STORAGE OF INFLAMMABLE MATERIALS. Tenant agrees that he/she will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenant can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH. Tenant will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL. Tenant will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS. In the conduct of its business on the Premises, Tenant will observe and comply with all laws, ordinances and regulations of public authorities. Tenant acknowledges that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE. Tenant will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenant or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING. One parking pass for the Church Street Boat Parking Lot will be provided to the Tenant. SECTION 7. SIGNS The Tenant may be allowed to place suitable signs, approved in advance by the Director of Parks, Recreation and Community Services, informing the public of the nature of the services, pricing information and the name of the Tenant furnishing the services. Tenant will ensure that any and all signs placed on the Premises will conform to the applicable City ordinances. SECTION 8. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS 130 of 500 7 Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenant for any damage or injury to Tenant or Tenant’s property occasioned by the failure of Landlord to keep the Premises in repair, and will not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co- tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenant. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space will be reasonably determined by the Landlord based on square footage. SECTION 9. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES. On damage or destruction by a casualty to the Premises, Tenant will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES. Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. C. REPAIRS BY LANDLORD. If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenant with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. 131 of 500 8 D. REDUCTION OF RENT DURING REPAIRS. If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space will be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement will be terminated effective as of the date of the casualty. SECTION 10. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant will keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenant’s own expense, and will yield the same back to Landlord, upon the termination of this Agreement, whether such termination will occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant will make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises will not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant will not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenant will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 11. UTILITIES Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenant with respect to the Premises or the Property during the Term of this Agreement and Tenant ’s occupancy of the Premises. SECTION 12. TAXES 132 of 500 9 If applicable, Tenant will pay before delinquency all taxes levied on Tenant ’s fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 13. INSURANCE A. INSURANCE COMPANIES. It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE. Tenant agrees to , at his/her expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenant against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $100,000.00 property damage. Tenant will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenant’s carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant will provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant will send the policy to the Law Department on or before January 1 st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that will constitute a default by Tenant. C. TENANT TO OBTAIN WORKER’S COMPENSATION INSURANCE. Tenant agrees to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANT TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT. Tenant agrees to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. TENANT’S WAIVER OF CASUALTY INSURANCE PROCEEDS. If the Premises are damaged by fire or other casualty insured against, Tenant agrees to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. F. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN. If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds 133 of 500 10 or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. G. TENANT’S FAILURE TO INSURE. Should Tenant fail to keep in effect and pay for insurance as required by this section, Landlord may terminate this Lease immediately. SECTION 14. SUBLETTING; ASSIGNMENT Tenant cannot sublet or assign this Lease Agreement without Landlord’s consent in writing, which consent can be withheld at Landlord’s sole discretion. SECTION 15. SURRENDER OF PREMISES; HOLDING OVER Tenant will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenant, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenant. On vacating, Tenant will leave the Premises clear of all rubbish and debris. If Tenant retains possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenant that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenant will also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenans. The provisions of this paragraph will not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor will receipt of any rent or any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 16. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES. The Tenant will hold Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenant on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenant contest any lien so filed in good faith and pursues an active defense of said lien, Tenant will not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN. If Tenant fails to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenant either by a court of competent jurisdiction or by arbitration and Tenant still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or 134 of 500 11 encumbrance. All amounts so paid will be repaid by the Tenant on demand, together with interest at the rate of 10% per year from the date of payment and will be considered additional rent owed to Landlord by Tenant. C. INDEMNIFICATION OF LANDLORD. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant will protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenant, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANT. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenant, Landlord will protect, defend, indemnify and save Tenant and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenant’s negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 17. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenant will allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenant does not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenant will also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenant will not interfere with the same. SECTION 18. DEFAULT AND REMEDIES A. EVENT OF DEFAULT. Any one of the following events may be deemed to be an event of default hereunder by Tenant subject to Tenant’s right to cure: 1. Tenant will fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenant will fail to maintain the insurance coverage as set forth herein; 135 of 500 12 3. Tenant will fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and will not cure, any such failure, within fifteen (15) days after written notice to the Tenant of such failure; or 4. Tenant will make a general assignment the benefit of creditors, or will admit in writing its inability to pay its debts as they become due or will file a petition in bankruptcy. B. OCCURRENCE OF AN EVENT. Upon the occurrence of any event of default, Landlord will have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenant’s right to cure: 1. Terminate this Lease, in which event Tenant will immediately surrender the Premises to Landlord, but if Tenant fails to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement will thereupon terminate and upon the termination of Tenant’s right of possession, as aforesaid, whether this Agreement be terminated or not, Tenant agrees to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenant or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenant and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises will not constitute a trespass or forcible entry or detainer, nor will it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenant. Tenant agrees to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenant upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others retained by Landlord which have been incurred by Landlord in enforcing Tenant’s obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies will not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. 136 of 500 13 C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED. No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to Tenant. Landlord may terminate this Agreement if Tenant remains in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenant, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, will not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANT’S OBLIGATION TO PAY DEFICIENCIES. If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenant will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANT’S DUTIES AT TENANT’S COST. If in Landlord’s judgment any default by Tenant will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenant ’s default and Tenant will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenant. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT. If there is an event of default by Tenant as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenant and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED. If this Agreement is terminated by Landlord due to any event of default by Tenant, Landlord will be entitled to recover from Tenant, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE. All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord will not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenant in seeking either to enforce Tenant’s obligations under this Agreement or to satisfy a judgment for Tenant ’s failure to perform such obligations; and none of such parties will be personally liable for the performance of Tenant’s obligations under this Agreement. SECTION 19. REMOVAL OF OTHER LIENS 137 of 500 14 In event any lien upon Landlord’s title results from any act or neglect of Tenant and Tenant fails to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenant will pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenant demonstrates to Landlord that Tenant is contesting the validity of said lien in good faith, then Landlord will allow Tenant to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenant will be paid to Landlord by Tenant within 30 days after such advancement is made together with interest at 9% per annum and such amount will be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenant to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, will not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenant’s right to possession of the Premises. The Landlord may collect and receive any rent due from Tenant and payment or receipt thereof will not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenant, if Landlord is the prevailing party, will pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenant under this Agreement, or in any litigation, negotiation or transaction in which Landlord will, without Landlord’s fault become involved through or on account of any action or omission of Tenant regarding this Agreement. Landlord, if Tenant is the prevailing party, will pay upon demand all Tenant’s costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant will, without Tenant’s fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN. If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. 138 of 500 15 B. LESS THAN 30 PERCENT TAKEN. If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT. During any repair, Tenant will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenant will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental will be forever waived and forgiven by Landlord. D. RIGHT TO CONDEMNATION AWARD. Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenant can make a claim for the unamortized portion of the cost incurred by Tenant for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Tenant will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenant will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenant, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING 139 of 500 16 This Agreement may be modified or amended only in writing signed by Landlord and Tenant. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenant. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenant: Krave LLC Attn: Rachelle Ross 710 Madison Evanston, IL 60202 Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenant is avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice will than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. 140 of 500 17 B. Tenant will keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained will be binding upon, apply and inure to the benefit of Landlord and Tenant and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy will not be taken to excuse or waive the right to the use of another. E. This Agreement and any written and signed Amendments and/or Riders hereto will constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. F. In all cases where Landlord’s consent is required, Landlord’s consent will not be unreasonably withheld. G. This Agreement may be executed in multiple copies, each of which will constitute an original. SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement will be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes will be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenant’s obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, or (v) or any cause whatsoever beyond a party’s control. For purposes of this Section, a cause or event will not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. [REMAINDER OF PAGE LEFT INTENTIONALLY BLANK] 141 of 500 18 IN WITNESS WHEREOF, both of said Landlord and Tenant caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________, 2017 Its: City Manager, Wally Bobkiewicz Tenant: KRAVE, LLC An Illinois limited liability company By: _________________________________ Date: ____________, 2017 Its: Rachelle Ross 142 of 500 For City Council meeting of April 24, 2017 Item A3.5 Business of the City by Motion: Street Light Master Plan Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Rajeev Dahal, Senior Project Manager - Transportation Subject: Street Light Master Plan Project (RFP 17-11) Date: April 17, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract with Christopher Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018) in the amount of $146,143.05 to provide planning services for the Street Light Master Plan Project. Funding Source: Funding will be provided from CIP Account 415.40.4117.62145 – 417015. This project is budgeted at $150,000 in FY 2017. Livability Benefits: Built Environment: enhance public spaces and provide complete streets Health & Safety: improve emergency prevention and response Reduce Environmental Impact: improve energy efficiency Background: The current street light plan was developed in 1979 and with changes in technology and industry standards; the plan needs to be reevaluated to address current and future needs of the community. The City’s Strategic Plan features an overall vision and mission, as well as specific goals, objectives and action plans for long range infrastructure improvements which include street lighting. The Comprehensive General Plan calls for a streetlight system that provides adequate illumination for pedestrians and driver safety while maintaining the Tallmadge lights. The goal of this project is to develop a plan that identifies ways to meet future street lighting needs of the community in a manner that reflects the community’s values as well as the context of the surrounding built and natural environments. It will identify a defined approach based on available technology and options that integrates policies and programs within the context of the community’s goals and objectives. It will Memorandum 143 of 500 address safety needs of all users of the transportation network; maintain infrastructure aesthetics that are compatible with surrounding area; provide standardization to minimize inventory and maintenance needs; be cost effective, energy efficient and curtail light pollution. This plan will also help guide future street light infrastructure improvements and operation programs as the City continues to upgrade the system under major construction contracts, private development improvements, and spot locations improvements. The proposed plan will provide options for street & pedestrian light poles, fixtures styles, spacing, lighting technology & control, and appropriate lighting levels for various locations such as: business districts; historic district, minor residential streets, major street corridors including those with bike lanes, controlled intersections and uncontrolled pedestrian crossings, transit station street area, parking lots and parks. It will also provide recommendations on policies and programs such as potential integration with Commonwealth Edison smart meter technology; power control center operation & replacements, light pole and tree spacing, and alley light installation policy & procedure. Lights in the alleys are installed and maintained by ComEd in coordination with the City and residents; the review of the alley lights will be limited to evaluation of current policy & practices and recommended modification if necessary. The methodology will include, but not limited to, evaluation of previous plans, analysis of existing conditions including maintenance practices, field testing of lighting level & analysis at various locations, review of national/industry standards and comparison with current City practices; recommendation of options for future improvements for specific location category, coordination with the public and stakeholders through a robust community engagement plan Analysis: On January 26, 2017, the City issued a Request for Proposal (RFP) for the above consultant services. The RFP was advertised on Demandstar and in the Chicago Tribune. On March 7, 2017, five proposals were received from the following consulting firms: Consultant Address Proposal Cost Christopher Burke Engineering, Ltd. 9575 W. Higgins Road, Suite 600 Rosemont, IL 60018 $146,143.05 Ciorba Group 5507 N. Cumberland Avenue, Suite 402, Chicago, IL 60656 $179,628.00 EJM Engineering, Inc. 411 S. Wells Street, Suite 1000, Chicago, IL 60607 $222,200.00 Gandhi and Associates, Inc. 6035 N. Northwest Highway, Suite 306, Chicago IL 60631 $153,673.92 Tanko Lighting, Inc. 220 Bayshore Blvd, San Francisco, CA 94124 $140,252.00 144 of 500 A selection committee consisting of the following members reviewed the proposals and scored the firms for project selection: • David Stoneback – Public Works Agency Director • Rajeev Dahal – Senior Project Manager, Transportation • Tom Twigg - Traffic Operations Supervisor • Dan Manis, P.E. - Senior Project Manager • Carlos Ruiz – Senior Planner/Preservation Coordinator • Linda Thomas – Purchasing Specialist The proposals were rated and interviews were conducted with the top two firms. Including information from the interviews, the final scoring of the proposals is as follows: Firm Firm Relevant Qualifications Staff Relevant Qualifications Price Project Approach Organization and Completeness of Proposal M/W/EBE Willingness to Execute Agreement Total Christopher Burke Engineering 8 13 19 21 9 10 10 90 Ciorba Group 8 12 14 23 9 10 10 86 Ghandi & Associates 7 12 18 19 7 10 10 83 Tanko Lighting 7 10 17 18 8 10 10 80 EJM Engineering 7 11 8 19 9 10 10 74 Christopher Burke Engineering was selected as the best candidate to provide the planning services. They have previous experience working with the City of Evanston, and their work has been satisfactory on previous projects. Christopher Burke Engineering is proposing to comply with the City’s M/W/EBE goals. A memo reviewing their compliance is attached. Attachments: M/W/EBE Participation Review Memo 145 of 500 RFQ 17-11, Street Light Master Plan Project, M/W/EBE Memo, 04.24.2017 To: David Stoneback, Chief of Public Works Agency Rajeev Dahal, Senior Project Manager - Transportation From: Tammi Nunez, Purchasing Manager Subject: RFQ 17-11, Street Light Master Plan Project Date: April 24, 2017 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. With regard to the Street Light Master Plan Project, RFQ 17-11in the base bid amount of $146,143.05 the primary contractor Christopher Burke Engineering, Ltd, has subcontracted the following:. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Delta Engineering Group 111 W. Jackson Blvd #910 Chicago, IL 60604 Engineering Services $35,333.09 24% X Altamanu Inc. 1700 Irving Park Road, #102 Chicago, IL 60613 Landscape $37,573.06 25% X Total M/W/EBE $72,906.15 49% CC: Martin Lyons, Assistant City Manager/CFO Memorandum 146 of 500 For City Council meeting of April 24, 2017 Item A3.6 Business of the City by Motion: Pavement Marking Program For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director, Public Works Agency James Maiworm, Bureau Chief of Infrastructure Maintenance Subject: Contract Extension for 2017 Pavement Marking Program Date: March 8, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute a one-year contract extension for pavement markings with Precision Pavement Markings, Inc. (P.O. Box 705 Elgin IL 60123) in the amount of $90,000. This contract is part of a bid let by the Municipal Partnering Initiative (MPI). Funding Source: Funding for this work will be as follows: 2017 Capital Improvement Fund (Account 415.40.4117.65515 – 417019), which has $90,000 budgeted for Pavement Markings. Livability Benefits: Built environment: Enhance public spaces; Promote diverse transportation modes Summary: Historically, Pavement Marking is one service that has been collectively shared by communities in the North and Northwest Suburban region for many years. The Northwest Municipal Conference (NWMC) was the original organizer of the collective contract which has now passed through to the Municipal Partnering Initiative (MPI). The City of Evanston has participated in this program for the past several years and we have found it to be to our economic advantage. Below is a table of costs per unit of measure for last year. Precision Pavement Markings has committed to holding the 2016 prices for the 2017 season. Please note that the 2016 prices were 18% lower than the 2015 prices. Memorandum 147 of 500 Bid Summary from 2016: Contractors Description Unit Precision Pavement Markings Marking Specialists Corporation A.C. Pavement Striping Company Superior Road Striping Inc. Thermoplastic 4” line L.F. $0.50 $0.62 $0.89 $0.50 Thermoplastic 6” line L.F. $0.70 $1.25 $1.29 $0.75 Thermoplastic Letters/symbols S.F. $3.50 $4.00 $9.00 $3.75 Pavement Marking Removal S.F. $.050 $3.00 $2.10 $1.00 Grooving - recessed markings L.F. $1.75 $0.80 $0.60 $1.00 This is a Quantity Based contract. Payment to the contractor is based on the measurement of the work completed using the table above to calculate the costs. The pavement marking contract will not exceed the budgeted amount of $90,000. Program Analysis: In order to create a more efficient accountable system, City staff has been collecting data regarding the quantity and locations of pavement markings throughout the City. While the data collection is not entirely complete, it has provided enough information for staff to organize and schedule pavement markings on a geographic sectioning of the City. Organizing the Pavement Marking Program by sections will allow staff to field evaluate and inspect the markings thoroughly. Budgeted resources can then be focused in a specific area raising and maintaining the level of service City wide. Thermoplastic is the material used for the majority of pavement markings in the City. Thermoplastic has, in most cases, a four to five year life expectancy before it needs to be refreshed. Based on this staff divided the City into five geographic sections with a revolving five year schedule. City staff will maintain flexibility to handle any “hot spots” that develop outside the program schedule. Legislative History: City Council approved participation in a collective bid for the 2016 pavement marking program. Attachments: Precision Pavement Marking, Inc. letter extending pricing Pavement Marking Schedule Map 148 of 500 149 of 500 150 of 500 For City Council meeting of April 24, 2017 Item A3.7 Business of the City by Motion: 2017 Parking Lot Improvement Project For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Approval of Contract for 2017 Parking Lot Improvement Project (Bid No. 17-27) Date: April 24, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for the 2017 Parking Lot Improvement Project (Bid No. 17-27) with Builders Paving, LLC (4413 Roosevelt Road #108, Hillside, IL 60162) in the amount of $1,188,000.00. Funding Source: Funding will be provided from the Parking Fund (Account 505.19.7005.65515 – 417024) in the amount of $713,852.51 and from the CIP Fund (Account 415.40.4117.65515 – 417024) in the amount of $474,174.49. This project was budgeted at $1,775,000 for FY 2017. A summary of the funding is as follows: Fund Account Amount Budgeted Contract Award Parking Fund 505.19.7005.65515 - 417024 $ 1,125,000 $ 713,852.51 CIP Fund (GO Bonds) 415.40.4117.65515 – 417007 $ 650,000 $ 474,147.49 Total $ 1,775,000 $1,188,000.00 Livability Benefits: Built Environment: Enhance public spaces; Manage water resources responsibly Climate & Energy: Improve energy and water efficiency Natural Systems: Create and maintain green infrastructure Background Information: This project consists of improvements to various parking lots throughout the City. The construction plans and specifications were completed by engineering consultant Gewalt-Hamilton Associates. Memorandum 151 of 500 The locations included in this project and their individual scopes of work are as follows: 1. Levy Center Parking Lot (CIP Fund)- Levy Center parking lot improvements include asphalt resurfacing of the existing pavement, addition of several trees, and increase in lighting coverage at the parking lot entrances. This work also includes the addition of 29 head- in parking stalls along the south side of Mulford Street adjacent to the James Park baseball fields. 2. Parking Lots #22, 23, 39, 42 and 45 (Parking Fund)– Improvements to these public permit parking lots include reconstruction of the existing pavement with both conventional asphalt and porous concrete paver blocks and replacement of the existing lot lighting with new foundations, poles and LED lighting fixtures. Parking Lot #42 was scheduled to be reconstructed in 2018 but was bid this year when engineer’s estimates displayed sufficient available budget to build this lot a year in advance. This project is scheduled to begin in June 2017 and be completed in September 2017. Analysis: This bid was advertised on Demandstar and in the Pioneer Press. Bids for the project were received and publicly read on April 18, 2017. Four contractors submitted bids for this project as follows. Contractor Address Builders Paving, LLC 4413 Roosevelt Road #108, Hillside, IL 60162 J.A. Johnson Paving Co. 1025 E. Addison Ct, Arlington Heights, IL 60005 Rausch Infrastructure, LLC 8700 W. Bryn Mawr Ste 830N, Chicago, IL 60631 Schroeder Asphalt Services, Inc. P.O. Box 831, Huntley, IL 60142 The submitted bids cannot be withdrawn or canceled for a period of sixty (60) calendar days following the bid opening. The bids were reviewed by Dan Manis, Senior Project Manager. Attached is a bid tabulation showing the detailed bid results. A summary of the bid pricing received was as follows: Contractor Total Bid Price Builders Paving, LLC $1,188,000.00 J.A. Johnson Paving Co. $1,365,563.00 Rausch Infrastructure, LLC $1,696,868.40 Schroeder Asphalt Services, Inc. Non-Responsive Schroeder Asphalt Services bid was deemed Non-Responsive due to incorrect and incomplete bid documents. Builders Paving references were checked on projects of similar scope with satisfactory results. Therefore, staff recommends that the contract be awarded to Builders Paving, LLC for a total amount of $1,188,000.00. 152 of 500 The bid proposal indicated intent to partially meet the City’s M/W/EBE program goal and comply with the Local Employment Program. A memo reviewing compliance with the City’s M/W/EBE program goals is attached. Attachments: Bid Tabulation Location Map Memo on M/W/EBE Compliance, dated 04/24/2017 153 of 500 CITY OF EVANSTONTABULATION OF BIDS FOR2017 PARKING LOT IMPROVEMENT PROJECTBID NO: 17-27DATE: April 18, 2017NAME AND ADDRESS OF BIDDERSTIME: 2:00 P.M.ATTENDED BY: DMUNITUNITUNITPRICEPRICEPRICE1Tree Removal (6 to 15 Units Diameter)UNIT57$50.00 $2,850.00 $40.00 $2,280.00 $26.00 $1,482.00 $39.00 $2,223.002Earth ExcavationCY 2,635$35.00 $92,225.00$1.00 $2,635.00 $63.00 $166,005.00 $19.00 $50,065.003Exploration TrenchEA3$750.00 $2,250.00 $500.00 $1,500.00 $500.00 $1,500.00 $1,237.00 $3,711.004Removal and Disposal of Unsuitable MaterialCY465$50.00 $23,250.00 $48.00 $22,320.00 $40.00 $18,600.00 $48.00 $22,320.005Trench BackfillCY155$40.00 $6,200.00 $42.00 $6,510.00 $42.00 $6,510.00 $97.00 $15,035.006SoddingSY700$12.00 $8,400.00 $22.00 $15,400.00 $10.00 $7,000.00 $23.00 $16,100.007Geotechnical Fabric for Ground StabilizationSY 6,436$1.50 $9,654.00$2.20 $14,159.20$1.60 $10,297.60$3.00 $19,308.008Inlet and Pipe ProtectionEA16$200.00 $3,200.00 $275.00 $4,400.00 $75.00 $1,200.00 $250.00 $4,000.009Aggregate Subgrade ImprovementCY465$50.00 $23,250.00 $60.00 $27,900.00 $40.00 $18,600.00 $80.00 $37,200.0010Aggregate Base Course, Type B, 4"SY616$7.00 $4,312.00$9.00 $5,544.00$4.50 $2,772.00 $14.00 $8,624.0011Aggregate Base Course, Type B, 6"SY310$9.00 $2,790.00 $15.50 $4,805.00$9.00 $2,790.00 $21.00 $6,510.0012Aggregate Base Course, Type B, 8"SY 5,046$12.00 $60,552.00 $16.00 $80,736.00 $12.50 $63,075.00 $14.00 $70,644.0013Preparation of BaseSY 6,050$1.10 $6,655.00$1.20 $7,260.00$1.45 $8,772.50$1.00 $6,050.0014Hot-Mix Asphalt Binder Course, IL-19.0, N50TN 1,595$70.00 $111,650.00 $65.00 $103,675.00 $78.00 $124,410.00 $93.00 $148,335.0015Hot-Mix Asphalt Surface Course, Mix 'D', N50TN 1,275$80.00 $102,000.00 $71.00 $90,525.00 $88.25 $112,518.75 $109.00 $138,975.0016Bituminous Materials (Tack Coat).LBS 2,490$1.00 $2,490.00$0.01 $24.90$0.01 $24.90$2.00 $4,980.0017Portland Cement Concrete Driveway Pavement, 8"SY150$105.00 $15,750.00 $67.00 $10,050.00 $67.00 $10,050.00 $92.00 $13,800.0018Portland Cement Concrete Sidewalk, 5"SF 2,385$6.50 $15,502.50$9.00 $21,465.00$8.50 $20,272.50$9.00 $21,465.0019Hot-Mix Asphalt SidewalkSF370$10.00 $3,700.00$5.50 $2,035.00$5.00 $1,850.00 $15.00 $5,550.0020Detectable WarningsSF100$50.00 $5,000.00 $46.00 $4,600.00 $45.00 $4,500.00 $40.00 $4,000.0021Pavement RemovalSY 12,365$10.00 $123,650.00$8.75 $108,193.75$6.75 $83,463.75 $12.00 $148,380.0022Driveway Pavement RemovalSY150$20.00 $3,000.00 $13.00 $1,950.00 $17.00 $2,550.00 $29.00 $4,350.0023Curb and Gutter RemovalFOOT 1,879$6.00 $11,274.00$6.20 $11,649.80$5.75 $10,804.25 $11.00 $20,669.0024Sidewalk RemovalSF 2,245$2.50 $5,612.50$1.60 $3,592.00$1.40 $3,143.00$4.00 $8,980.0025Class B Patches, Type I, 6"SY25$100.00 $2,500.00 $85.00 $2,125.00 $85.00 $2,125.00 $67.00 $1,675.0026Class D Patches, Type I-IV, 4.5" SY150$65.00 $9,750.00 $45.00 $6,750.00 $57.00 $8,550.00 $31.00 $4,650.0027Pipe Underdrains, Perf PVC SDR 26, 4"FOOT45$55.00 $2,475.00 $80.00 $3,600.00 $80.00 $3,600.00 $28.00 $1,260.0028Storm Sewers, Rubber Gasket, Class A, Type 2, 12"FOOT 263$55.00 $14,465.00 $68.00 $17,884.00 $68.00 $17,884.00 $77.00 $20,251.0029Catch Basins, Type A, 2' Diameter, Type 1 Frame, O.L.EA2$2,000.00 $4,000.00 $2,600.00 $5,200.00 $2,600.00 $5,200.00 $3,955.00 $7,910.0030Inlet, Type A, 2' Diameter, Type 1 Frame, Open LidEA1$1,500.00 $1,500.00 $2,000.00 $2,000.00 $2,000.00 $2,000.00 $2,260.00 $2,260.0031Barrier CurbFOOT 215$20.00 $4,300.00 $28.00 $6,020.00 $27.00 $5,805.00 $31.00 $6,665.0032Combination Curb and Gutter, Type B-6/4.12FOOT 3,032$23.00 $69,736.00 $24.00 $72,768.00 $23.00 $69,736.00 $36.00 $109,152.0033Chain Link Fence Privacy SlatsFOOT 480$30.00 $14,400.00$8.50 $4,080.00$8.44 $4,051.20 $23.00 $11,040.0034Chain Link Fence, 4' FOOT 480$30.00 $14,400.00 $20.70 $9,936.00 $20.68 $9,926.40 $44.00 $21,120.0035Non-Special Waste DisposalCU YD 345$150.00 $51,750.00 $85.00 $29,325.00 $102.00 $35,190.00 $55.00 $18,975.0036Special Waste Plans and ReportsLSUM1$6,500.00 $6,500.00 $4,200.00 $4,200.00 $2,200.00 $2,200.00 $3,955.00 $3,955.0037MobilizationLSUM1$75,000.00 $75,000.00 $71,000.00 $71,000.00 $77,405.00 $77,405.00 $124,526.00 $124,526.0038Sign Panel - Type 1SF140$40.00 $5,600.00 $15.00 $2,100.00 $15.00 $2,100.00 $31.00 $4,340.0039Metal Post - Type BFOOT 364$15.00 $5,460.00 $15.00 $5,460.00 $15.00 $5,460.00 $18.00 $6,552.0040Thermoplastic Pavement Marking - Letters and SymbolsSF28$10.00 $279.00 $13.50 $376.65$6.00 $167.40$8.00 $223.2041Thermoplastic Pavement Marking - Line 4"FOOT 6,115$0.75 $4,586.25$1.40 $8,561.00$0.95 $5,809.25$1.00 $6,115.0042Thermoplastic Pavement Marking - Line 6"FOOT95$3.00 $285.00$2.20 $209.00$1.50 $142.50$2.00 $190.0043Thermoplastic Pavement Marking - Line 12"FOOT 154$6.00 $924.00$6.50 $1,001.00$3.00 $462.00$4.00 $616.0044Thermoplastic Pavement Marking - Line 24"FOOT24$30.00 $720.00 $13.50 $324.00$6.00 $144.00$9.00 $216.0045Epoxy Pavement Marking - Letters and SymbolsSF3$30.00 $93.00 $29.00 $89.90 $20.00 $62.00 $45.00 $139.5046Epoxy Pavement Marking - Line 4"FOOT 895$1.50 $1,342.50$6.65 $5,951.75$3.00 $2,685.00 $15.00 $13,425.0047Electrical Service InstallationEA5$1,500.00 $7,500.00 $1,200.00 $6,000.00 $350.00 $1,750.00 $1,356.00 $6,780.0048Electrical Utility Service ConnectionLSUM1$5,000.00 $5,000.00 $5,000.00 $5,000.00 $2,500.00 $2,500.00 $5,650.00 $5,650.0049Underground Conduit, Galvanized Steel, 1" Dia.FOOT 900$17.00 $15,300.00 $17.00 $15,300.00 $10.50 $9,450.00 $19.00 $17,100.0050Handhole, Composite ConcreteEA1$1,000.00 $1,000.00 $1,800.00 $1,800.00 $340.00 $340.00 $2,034.00 $2,034.0051Unit Duct, 600V, 3-1/C No. 10, (XLP-Type USE) 3/4" Dia.FOOT 475$19.00 $9,025.00 $12.00 $5,700.00 $10.80 $5,130.00 $13.00 $6,175.0052Electric Cable in Conduit, 600V(XLP-Type Use)1/C No.10FOOT 2,400$1.00 $2,400.00$1.00 $2,400.00$0.78 $1,872.00$1.00 $2,400.00ITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALTOTALAPPROVED ENGINEER'S ESTIMATEBuilders Paving, LLC4413 Roosevelt Rd, #108Hillside, IL 60162Schroeder Asphalt Services, Inc.P.O. Box 831Huntley, IL 60142Rausch Infrastructure, LLC8700 W. Bryn Mawr, Ste 830NChicago, IL 60631J.A. Johnson Paving Co.1025 E. Addison CourtArlington Heights, IL 600051 of 2154 of 500 CITY OF EVANSTONTABULATION OF BIDS FOR2017 PARKING LOT IMPROVEMENT PROJECTBID NO: 17-27DATE: April 18, 2017NAME AND ADDRESS OF BIDDERSTIME: 2:00 P.M.ATTENDED BY: DMUNITUNITUNITPRICEPRICEPRICEITEM NUMBERITEMUNITTOTALQUANTITYTOTALTOTALTOTALAPPROVED ENGINEER'S ESTIMATEBuilders Paving, LLC4413 Roosevelt Rd, #108Hillside, IL 60162Schroeder Asphalt Services, Inc.P.O. Box 831Huntley, IL 60142Rausch Infrastructure, LLC8700 W. Bryn Mawr, Ste 830NChicago, IL 60631J.A. Johnson Paving Co.1025 E. Addison CourtArlington Heights, IL 6000553Electric Cable in Conduit, 600V(XLP-Type Use)1/C No.8FOOT 2,150$1.25 $2,687.50$1.10 $2,365.00$0.92 $1,978.00$1.00 $2,150.0054Removal of Lighting Unit, No SalvageEA9$500.00 $4,500.00 $600.00 $5,400.00 $250.00 $2,250.00 $678.00 $6,102.0055Removal of Light Pole FoundationEA8$750.00 $6,000.00 $250.00 $2,000.00 $300.00 $2,400.00 $282.00 $2,256.0056Removal of Light Pole Foundation, Full DepthEA6$1,300.00 $7,800.00 $900.00 $5,400.00 $2,768.00 $16,608.00 $1,017.00 $6,102.0057Removal of Existing Electrical Service InstallationEA5$350.00 $1,750.00 $300.00 $1,500.00 $250.00 $1,250.00 $339.00 $1,695.0058Clearing and GrubbingLSUM1$1,000.00 $1,000.00 $1,200.00 $1,200.00 $595.00 $595.00 $3,955.00 $3,955.005910X15 Concrete PadSY17$100.00 $1,700.00 $100.00 $1,700.00 $100.00 $1,700.00 $73.00 $1,241.0060Chain Link Fence Removal FOOT 480$6.00 $2,880.00$4.00 $1,920.00$3.90 $1,872.00 $14.00 $6,720.0061Traffic Control and ProtectionLSUM1$75,000.00 $75,000.00 $7,471.10 $7,471.10 $72,000.00 $72,000.00 $27,685.00 $27,685.0062Removal Existing Sign CompleteEA28$150.00 $4,200.00 $35.00 $980.00 $35.00 $980.00 $282.00 $7,896.0063Light Pole Foundation, (Special)FOOT 134$175.00 $23,450.00 $165.00 $22,110.00 $140.00 $18,760.00 $186.00 $24,924.0064Concrete WashoutLSUM1$2,500.00 $2,250.00$1.00$0.90 $750.00 $675.00 $5,373.00 $4,835.7065Lighting Unit A, CompleteEA1$3,700.00 $3,700.00 $2,600.00 $2,600.00 $1,676.00 $1,676.00 $3,842.00 $3,842.0066Lighting Unit B, CompleteEA1$3,850.00 $3,850.00 $3,400.00 $3,400.00 $3,027.00 $3,027.00 $6,418.00 $6,418.0067Lighting Unit C, CompleteEA2$4,000.00 $8,000.00 $2,900.00 $5,800.00 $1,786.00 $3,572.00 $6,034.00 $12,068.0068Lighting Unit D, CompleteEA4$3,850.00 $15,400.00 $2,700.00 $10,800.00 $1,786.00 $7,144.00 $3,209.00 $12,836.0069Lighting Unit E, CompleteEA4$4,000.00 $16,000.00 $2,900.00 $11,600.00 $1,972.00 $7,888.00 $1,045.00 $4,180.0070Modify Existing Light PoleEA2$1,500.00 $3,000.00 $1,900.00 $3,800.00 $842.00 $1,684.00 $7,062.00 $14,124.0071Construction LayoutLSUM1$25,000.00 $25,000.00 $11,000.00 $11,000.00 $10,995.00 $10,995.00 $32,544.00 $32,544.0072Aggregate Base Leveling Course, CA-16SY 1,105$15.00 $16,575.00$0.01 $11.05 $11.50 $12,707.50 $11.00 $12,155.0073Aggregate Base Course, Type B, CA-6, VariousTN 1,200$35.00 $42,000.00 $29.50 $35,400.00 $24.00 $28,800.00 $32.00 $38,400.0074Aggregate Base Course, Type B, CA-7TN 1,160$35.00 $40,600.00 $15.10 $17,516.00 $35.00 $40,600.00 $32.00 $37,120.0075Electrical Service DisconnectEA5$1,500.00 $7,500.00 $2,500.00 $12,500.00 $1,089.00 $5,445.00 $565.00 $2,825.0076Portable Toilets, (Special)CAL MO3$250.00 $625.00 $250.00 $625.00 $255.00 $637.50 $1,186.00 $2,965.0077Concrete Ribbon Curb, 12"FOOT 1,710$23.00 $39,330.00 $23.00 $39,330.00 $22.00 $37,620.00 $29.00 $49,590.0078Incidental Hot-Mix Asphalt SurfacingTN120$200.00 $24,000.00 $71.00 $8,520.00 $165.00 $19,800.00 $108.00 $12,960.0079Remove & Reinstall Parking MetersEA4$500.00 $2,000.00 $200.00 $800.00 $250.00 $1,000.00 $751.00 $3,004.0080Remove BollardsEA28$50.00 $1,400.00 $130.00 $3,640.00 $40.00 $1,120.00 $105.00 $2,940.0081Permeable Paver PavementSY 1,390$20.00 $27,800.00 $44.00 $61,160.00 $37.90 $52,681.00 $49.00 $68,110.0082Core into Existing Structure w/ BootEA3$1,500.00 $4,500.00 $1,000.00 $3,000.00 $1,000.00 $3,000.00 $847.00 $2,541.0083Drainage and Utility Structures To Be AdjustedEA12$650.00 $7,800.00 $480.00 $5,760.00 $480.00 $5,760.00 $1,194.00 $14,328.0084Drainage and Utility Structures To Be ReconstructedEA2$1,500.00 $3,000.00 $1,800.00 $3,600.00 $1,800.00 $3,600.00 $2,389.00 $4,778.0085Remove Curb StopsEA88$25.00 $2,200.00 $30.00 $2,640.00 $25.00 $2,200.00 $75.00 $6,600.0086Remove Landscape Brick BorderFOOT 100$10.00 $1,000.00 $13.00 $1,300.00$8.00 $800.00$9.00 $900.0087Temporary Chain Link FenceFOOT 2,500$7.00 $17,500.00$6.80 $17,000.00$2.60 $6,500.00 $17.00 $42,500.0088Temporary Construction FenceFOOT 900$2.00 $1,800.00$4.20 $3,780.00$5.00 $4,500.00 $10.00 $9,000.0089Soil Disposal AnalysisEA2$5,000.00 $10,000.00 $1,900.00 $3,800.00 $1,400.00 $2,800.00 $791.00 $1,582.0090Quercus Bicolor, 3" Cal, B&BEA4$500.00 $2,000.00 $1,050.00 $4,200.00 $650.00 $2,600.00 $791.00 $3,164.0091Gleditsia Triacanthos Inermis Shademaster, 3" Cal, B&BEA4$500.00 $2,000.00 $1,000.00 $4,000.00 $600.00 $2,400.00 $791.00 $3,164.0092Backflow Prevention AllowanceDLR 10,000$1.00 $10,000.00$1.00 $10,000.00$1.00 $10,000.00$1.00 $10,000.00$1,188,000.00$1,365,563.00$1,696,868.40Non-Responsive$1,447,305.25$1,188,000.00$1,365,563.00$1,696,868.40Non-ResponsiveTOTAL BIDAS READAS TABULATED2 of 2155 of 500 " " " " " "NORTH SHORE CHANNELNORTH SHORE CHANNELLAKEMICHIGANMcCORMICK BLVDSH E R IDAN RD PARK PL ASHLAND AVEDODGE AVEHURD AVEGIRARD AVELEE STOAK AVE SHERIDAN PL RIDGE CTG R E E N B A Y R D THAYER ST PRATT CTGRANT JENKS ST HAVEN ST PAYNE ST LEON PL P O P L A R A V E GREY AVEHARRISON ST PR A I R I E A V E REBA PL COLFAX ST LEMAR AVEMARCY AVEDAVIS ST MAPLE AVEHARTZELL ST LIBRARY PL SIMPSON ST CLYDE AVEBROWN AVEGREELEYPITNER ALYLAUREL AVEHINMAN AVEDEWEY AVEEWING AVECOWPER AVEKIRK STHOVLAND CTJUDSON AVEGARRETT PLARBORLN FOREST AVEINGLESIDE PK GREY AVEST. MARK'S CTEMERSON ST CAMPUS DRSHERMAN AVEWILDER ST MILBURN PKGARRISON AVETHELIN CT FOREST PLASBURY AVEMICHIGAN AVEWESLEY AVELELAND AVECENTRAL ST CALLAN AVERIDGE TER HULL TER HOWARD ST ISABELLA ST GROSS POINT RDCUSTER AVEEMERSON ST LYONS ST FOWLER AVECLARK S T DARROW AVEPIONEER RDHASTINGS AVEHARTREY AVEBRUMMEL STPRINCETON AVEPROSPECT AVEHAMLIN ST PAYNE ELM AVECASE PLRIDGEWAY AVEMULFORD ST MICHIGAN AVELAWNDALE AVECHURCH S T CRAIN ST DEMPSTER STJACKSON AVEKEDZIE ST CLINTON PL McDANIEL AVEELMWOOD AVESEWARD ST ROSLYN P L E A S T R A I L R O A D A V E FLORENCE AVEBENSON AVESHERMAN PL CULVER FORESTVIEW RDMARTHA LNHAWTHORNE LN WADE CT BROWN AVECROFT LN COLFAX TER BROWNGREYBRI D G E ST CALVIN CIR BROWN AVERICHMOND AVENORMANDY PL WOODLAND RD ELINOR PL KEENEY ST SOUTH BLVD HAMILTON ST GREENWOOD ST UNIVERSITY PLREESE AVEAUTOBARN PL GAFFIELD PLLINCOLNWOOD DRCRAWFORD AVELEONARD PLCENTRAL PARK AVEBENNETT AVEMADISON PL BRADLEY PL GREENLEAF STWALNUT AVEROSALIE ST BURNHAM PL WARREN STLIVINGSTON WASHINGTON ST CLEVELAND ST MONTICELLO PL NATHANIEL PL HARVARD TERWOODBINE AVEMAPLE AVEDOBSON STDEWEY AVEDARROW AVEDEWEY AVEINGLESIDE PL RIDGE AVEASBURY AVEFOWLER AVEHARTREY AVECASE ST SOUTH BLVD ASHLAND AVESHERMAN AVELYONS ST STE W A R T A V EMARCY AVEWELLINGTON CTCLEVELAND ST MONROE ST LINDEN PL LAKE SHORE BLVDKNOX CIRHILLSIDE LN TRINITY CT SHERIDAN SQEDGEMERE CTG R E E N B A Y R D GARNETT PL CENTRAL ST HARRISON RIDGEAVEPAYNE ST WESLEY AVECHURCH ST HARTZELL ST P R A I R I E A V E DODGE AVEOAKTON ST SOUTH BLVD CRAINMcDANIEL AVEPITNER AVELEE ST ASHLAND AVEGROVE ST FOSTER ST ASBURY AVEBARTON AVEGRANT ST BRYANT AVEJUDSON AVESHERMAN AVECOLFAX ST ISABELLA ST DAVIS ST MAIN ST RIDGE AVEASBURY AVET H A Y E R C T THAYER ST ISABELLA ST HAYES DARTMOUTH PL COLFAX PL THAYERTHAYERST C R A W F O R D LINCOLNWOOD DRLIVINGSTON ST CHANCELLOR ST CHANCELLORLIVINGSTON MILBURN ST LAKESIDE CT EUCLIDPARK PL WESLEYCLARK STLYONS ST GREY AVEDEWEY AVEPAYNE ST MAIN STDODGE AVECENTRAL ST McDANIEL AVEEWING AVESHERIDAN RDBRUMMEL STPITNER AVELINCOLN ST HINMAN AVE SEWARD ST WESLEY AVECENTRAL ST KEENEY ST RIDGE AVEOAK AVEJACKSONSHERMAN AVEDOBSON ST LINCOLN ST SEWARD STDARROW AVEGREY AVEPARK PL NOYES ST LAKE ST THAYER ST WASHINGTON ST LAKE STMcDANIEL AVEBROWN AVEAUSTIN STASHLAND AVEWESLEY AVETECH DR NOYES CTHAMPTON PKYOTTO LNBERNARD PLMEADOW-LARK LNRIDGE AVEELGI N R D ELMWOOD AVECOLFAX ST HINMAN AVESIMPSON ST WESLEY AVEOAKTON ST SHERIDAN RD SHERIDAN RD DEMPSTER ST GREY AVELEE ST SIMPSON ST CHICAGO AVECHICAGO AVEBENNETT AVEMADISON ST KEENEY STOAKRIDGE AVESHERIDAN RDGRANT ST ASBURY AVEGROVE S T ELG I N R D FLORENCE AVEFOREST AVEDODGE AVEFOSTER ST MULFORD ST GREENLEAF ST HILLSIDE RD HARTREY AVEHARTREY AVEGREY AVEARNOLD PLPITNER AVELINCOLN ST McCORMICK BLVDFOSTER STGREENWOOD ST CALLANPARK PL JUDSON AVE NOYES ST DARROW AVEASHLAND AVEHARRISON ST HOWARD ST NOYES GLENVIEW RD PRINCETONCLIFFORD ST HIGHLAND AVELAWNDALE AVEDARTMOUTH PL ARTSCIRCLE DRORRINGTON AVEEASTWOOD AVEBROADWAY AVEWASHINGTON ST NORTHWESTERNPL DRYDEN PL 700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700Lot 22 Reconstruction Lot 23 Reconstruction Lot 39 Reconstruction Lot 42 Reconstruction Lot 45 Reconstruction Levy Center Lot Rehabilitation 2017 Parking Lot Improvement Project 4/13/2017 This map is provided "as is" without warranties of any kind. See www.cityofevanston.org/mapdisclaimers.html for more information. ParkingLotsCityWork2017Map.mxd ´ City of Evanston Public Works Agency "Parking Lot Project Main Road Local Street Railroad Water City Boundary 0 0.5 10.25 Mile 156 of 500 2017 Parking Lot Improvement Project, Bid 17-27, M/W/EBE Memo 04.24.2017 To: David Stoneback, Public Works Agency Director Lara Biggs, P.E. Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: 2017 Parking Lot Improvement Project, Bid 17-27 Date: April 24, 2017 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the 2017 Parking Lot Improvement Project, Bid 17-27, Builders Paving, LLC’s total base bid is $1,188,000.00 and they will receive 15.7% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Ozinga Ready Mix Concrete 2525 W. Oakton Evanston, IL 60201 Concrete $50,000.00 4.2% X Elmund & Nelson Company 1510 Sheldon Drive Elgin, IL 60120 Electrical $124,825.00 10.5% X Highway Safety Corp. 1756 Armitage Court Addison, IL 60101 Signage $11,540.00 1% X Total M/W/EBE $186,365.00 15.7% Building Pavers, LLC has requested a waiver for the remaining 9.3% MWEBE participation goal. 9.3% MWEBE waiver is granted. CC: Martin Lyons, Assistant City Manager/CFO Memorandum 157 of 500 For City Council meeting of April 24, 2017 Item A3.8 Business of the City by Motion: Tree and Planting Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Subject: Purchase of Trees and Planting Services for Fall Planting Date: April 12, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a contract award for the purchase of 512 trees and planting services for 350 of those trees from Suburban Tree Consortium (STC) in the amount of $130,346.00. Funding Source: Funding for this purchase is provided from three sources as outlined in the table below. Funding Source Amount Account Forestry Division General Funds $68,844.00 100.40.4320.65005 Replant Express Funds $ 4,650.00 100.41335 Economic Development Funds $56,852.00 100.15.5300.62662 The first is a general fund line item in the Forestry Division budget – 100.40.4320.65005. The total budget within this line item is $135,000 which is used for both the spring and fall planting seasons. The second source of funding is deposited into account 100.41335 - the “Replant Express” program. This expense is coming out of the reserve account where this money has been "set aside" This program allows residents to pay $250 (the cost of a 2.0” – 2.5” tree plus delivery) to be added to our planting list immediately, rather than waiting the two years it typically takes for a replacement tree. There are nineteen additional trees being planted through this program which generated $4,650.00 in payments. These two funding sources will be used to purchase 317 trees for the parkways and the planting of 150 of those trees. The third source is from the Economic Development Fund’s Business Retention and Expansion Account, 225.15.5300.62662, which was authorized by City Council on Memorandum 158 of 500 March 14, 2016. These expenditures are specifically to purchase and replant 195 trees in the various business districts citywide. Livability Benefits: Climate & Energy: Improve energy and water efficiency, Natural Systems: Protect and restore natural ecosystems. Summary: The STC solicits quotes each spring and fall from participating nurseries on behave of Evanston. In February, staff sent a listing of the required trees for parkway planting this spring season to the STC. The STC then solicited and received bids from member area nurseries to attempt to procure the needed trees. STC was able to locate most of the 2”/2.5” diameter tree species in the quantity needed. However, due to an overall shortage of trees from local nurseries, Evanston had to settle for eight smaller, 1.75” diameter, trees for some species. Once all of the quotes were finalized, the grand total for all 512 STC trees is $95,501.00, which includes delivery costs for the 167 trees being planted by City crews. The trees are being supplied by two nurseries - Goodmark Nurseries, LLC. (8920 Howe Road, Wonder Lake, IL); and South Branch Nurseries, Inc. (18101 Route 176, Union, IL). In addition to the purchase price of the trees, the STC tree planting contractor, Pugsley & Lahaie, Ltd. (PLL) (24414 N. Old McHenry Road, Lake Zurich, IL), has specific costs for planting different size trees, which are agreed to in writing with the STC and all member municipalities. Staff has set up a preliminary agreement with PLL for them to plant 150 trees on City parkways and all 195 trees in the various business districts for a total cost of $34,845.00. Once this agreement is approved, PLL will pick up their trees directly from the nurseries, deliver them to the individual sites, and plant them. Legislative History: In June of 2001, the City Council passed Ordinance 65-O-01, which authorized the City of Evanston to join and participate in the Suburban Tree Consortium (STC). The benefit of this membership is that by merging orders with other municipalities, our buying power is increased through economies of scale. In addition, Resolution 60-R-02 was passed in August 2002, which expressed the intent of the City of Evanston to remain a member of the STC as long as sufficient funding is appropriated. Another advantage of membership is our ability to pre-order specific tree species for five years into the future. This allows the nurseries to grow a large percentage of the exact tree species we will need in future years. Attachments: Nursery order confirmations Planting contract cost agreement 159 of 500 160 of 500 161 of 500 162 of 500 163 of 500 164 of 500 165 of 500 For City Council Meeting of April 24, 2017 Item A3.9 Business of the City by Motion: FY 2017 Tire Purchases For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Director of Administrative Services Rickey A. Voss, Manager Fleet/Parking Services Subject: 2017 Purchase Order for New Tire Purchases Date: March 27, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute a one-year agreement to purchase tires in the amount of $60,000.00 from Wentworth Tire Service (300 North York Road, Bensenville, IL) under the State Bid Contract # 4017722. Funding Source: Funding for this purchase will be from the Major Maintenance, Tires and Tubes Account 600.19.7710.65065. FY2017 Budget: $100,000.00 FY2017 request: $60,000.00 Livability Benefit: Innovation & Process: Support local government best practices and processes Summary: From time to time staff conducts a comparative analysis of other known tire manufacturer’s online websites to verify established pricing to municipalities to ensure we are getting a cost-competitive price from the State Bid pricing. (See attachment A.) In this case, staff performed this research and concluded that the State Bid Pricing saves the City of Evanston on average $12.00/tire for sedan tire, $18.00/tire for light duty trucks and $100.00/ tire for large garbage trucks based on this Illinois State Contract # 4017722. There are no Evanston-based businesses that can provide the various types and sizes of tires with this pricing structure for all city vehicles and equipment. Therefore, staff recommends and requests City Council approval for Fleet Services to purchase tires through this State Bid Award for the Fiscal year 2017 Attachments Pricing Comparison List Memorandum 166 of 500 2/15/2017 Green = best value RED = State selected all Bridgestone / Firestone 3/31/2017 12/31/2017 no date Size LR Dunlop Hankook Yokohama Pursuit PV41/ FHK GT Eagle RSA not certified not certified Ameritrac Pro Contact P225/60R16 old Vic V 92.31$ 97V 93.98$ N/A N/A N/A N/A N/A N/A N/A P235/55R17 Vic W 105.38$ 99W 112.27$ N/A N/A N/A N/A N/A N/A N/A P225/60R18 Chgr W 111.27$ 99W 129.85$ N/A N/A N/A 99V 120.00$ N/A N/A N/A P265/60R17 Tahoe V 117.36$ 108V 129.28$ N/A N/A N/A N/A N/A N/A N/A P255/70R16 Tahoe H N/A N/A N/A N/A 109H 119.08$ N/A N/A N/A N/A P245/55R18 Intersep W 123.43$ 103V 130.41$ N/A N/A N/A N/A N/A N/A N/A P235/50R18XL Caprice W 132.05$ 99W 130.41$ N/A N/A N/A N/A N/A N/A N/A Pursuit Snow PVS Eagle UG not certified not certified Discontinued Discontinued P225/60VR16 old vic 97V 94.65$ 101.00$ N/A N/A N/A N/A N/A N/A N/A P235/55R17 vic 98V 111.27$ 123.50$ N/A N/A N/A N/A N/A N/A N/A P265/60HR17 Tahoe 108H 114.90$ 132.45$ N/A N/A N/A N/A N/A N/A N/A P22560R18 Chgr 99V 121.79$ 130.50$ N/A N/A N/A N/A N/A N/A N/A P245/55VR18 Intersep V 137.80$ 103V 142.42$ N/A N/A N/A N/A N/A N/A N/A P235/50R18 XL Caprice V 144.53$ 101V 139.78$ N/A N/A N/A N/A N/A N/A N/A Light Truck Steer A/S Transforce H Dynapro HT RH12 LT225/75R16 E 111.53$ HT 125.81$ M/S 153.21$ 185.09$ 122.40$ N/A N/A 122.32$ N/A LT235/85R16 E 114.80$ HT 131.24$ WL 160.24$ 191.09$ OWL 115.51$ N/A N/A 126.01$ N/A LT245/75R16 E 110.11$ HT 135.92$ BLK 152.22$ *190.27$ OWL 120.61$ N/A N/A 135.04$ N/A LT245/75R17 E 121.12$ SRA 159.35$ BLK 175.02$ 192.02$ 141.52$ N/A N/A 154.46$ N/A LT265/70R17 E OWL 134.18$ SRA 166.69$ DEF 171.25$ R500 151.20$ OWL 139.48$ N/A N/A 152.50$ N/A LT275/70R18 E 129.63$ SRA 182.78$ DEF 183.26$ N/A OWL 168.30$ 196.35$ N/A N/A N/A Light Truck Drive A/T (4 x 4)LTX AT2 M700 HD Grabber AT2 Discontinued RF10 ATM LT225/75R16 E 114.34$ 153.04$ 153.21$ 131.58$ N/A N/A N/A 132.30$ N/A LT235/85R16 E 119.96$ 153.69$ 169.28$ 142.55$ 127.75$ N/A N/A 137.80$ N/A LT245/75R16 E 115.94$ 152.10$ 152.22$ 143.44$ 134.13$ N/A N/A N/A N/A LT245/75R17 E 124.66$ 164.81$ WL 165.93$ REVO 129.28$ OWL 153.00$ N/A N/A 168.09$ N/A LT265/70R17 E OWL 137.39$ 176.41$ WL 180.27$ 149.43$ 154.27$ N/A N/A 169.40$ N/A LT275/70R18 E 150.34$ 192.53$ 213.53$ REVO 139.94$ OWL 164.73$ N/A N/A N/A N/A LT285/65R18 E Dest MT 188.68$ 202.65$ WL 218.47$ REVO 161.02$ N/A N/A N/A N/A N/A HD Trailer FS560 G114 / G661 XTA / XZE HT HTR2 - HSR-SP348 TH22 215/75R17.5 H 203.53$ 369.56$ J 369.60$ R168 326.53$ N/A 212.11$ N/A 177.78$ 255.98$ 255/70R22.5 H 277.68$ 380.22$ 448.00$ R250 411.19$ 267.75$ 300.72$ 342.54$ 242.45$ 291.81$ ***Expiration dates can change **** 8/31/2017 Grabber HTS ContiTrac Tr no date set ***Expiration dates can change without notice ******* Expiration dates can General 3/31/20177/14/2017 7/14/2017 8/31/2017 R250 (steel SW) 2016 - 2017 State of Illinois Contract Comparison Wrglr HT / SRA AT Adventure ContinentalFirestoneGoodyearMichelin Bridgestone Transforce AT R168 / R250ED LTX M/S2 167 of 500 2/15/2017 Green = best value RED = State selected all Bridgestone / Firestone 3/31/2017 12/31/2017 no date Size LR Dunlop Hankook Yokohama ***Expiration dates can change **** 8/31/2017no date set ***Expiration dates can change without notice ******* Expiration dates can General 3/31/20177/14/2017 7/14/2017 8/31/2017 2016 - 2017 State of Illinois Contract Comparison ContinentalFirestoneGoodyearMichelin Bridgestone Steer - on road SP348/ SP345 AH11 / AH12 023/ 103/ 104ZR 225/70R19.5 F 211.37$ G647 269.46$ 340.00$ 266.86$ N/A N/A N/A 213.06$ 287.53$ 225/70R19.5 G 217.43$ G661 330.29$ 348.00$ 274.46$ N/A 248.64$ 260.86$ 213.06$ N/A 245/70R19.5 F 222.11$ N/A N/A 278.82$ N/A N/A N/A N/A N/A 245/70R19.5 G 228.50$ 661 H 351.72$ N/A 287.44$ N/A N/A 276.51$ 241.57$ 313.52$ 245/70R19.5 H N/A N/A 356.00$ 296.33$ N/A 259.61$ N/A 241.57$ N/A 10R 22.5 F 265.08$ G661 N/A 436.00$ R268 352.26$ N/A 320.40$ N/A N/A N/A 10R 22.5 G 272.81$ G661 406.15$ 452.00$ R268 357.96$ N/A 330.31$ 353.48$ 276.75$ 333.87$ 11R 22.5 G FS561 284.16$ G661 432.08$ XZE2 476.00$ R268 391.30$ N/A N/A N/A 286.06$ 387.85$ 11R 22.5 H FS561 295.49$ G661 440.72$ XZE2 492.00$ R268 402.39$ S371 311.92$ 353.45$ 376.04$ 294.72$ 392.48$ 12R22.5 H FS560 343.27$ G661 496.89$ 629.60$ R268 462.75$ N/A HSR2 463.55$ 432.44$ 343.35$ 412.03$ 315/80R22.5 L FS400 520.76$ G291 724.30$ XZA-1 660.00$ N/A N/A HA3 499.74$ 531.12$ 389.51$ 432.35$ Steer - off & on road T819 / FS820 G287 MSA XZY-3 / XZUS Grabber OA HSC 1/ HSU SP832 AM06 501/773/ 627 11R 22.5 H 338.71$ 491.93$ 532.00$ M853 437.46$ 326.14$ HSC1 362.09$ 400.48$ 331.02$ 400.36$ 12R 22.5 H T819 379.21$ 565.72$ 612.00$ M853 503.08$ N/A SC1 488.23$ N/A 391.50$ 466.25$ 315/80R22.5 L 18k 454.48$ G287 629.32$ Y-3 692.00$ M843 648.00$ 442.13$ HMS 449.38$ N/A 395.35$ 436.07$ 315/80R22.5 L N/A G289 704.14$ US2 696.00$ M860A 579.89$ SU2WT 460.55$ N/A N/A N/A Drive - On Road G622 XDE M/S - XDN2 D445 / D450 HDR - 2 SP461/SP431A DHO7 / DL12 303/ 767/ 517 225/70R19.5 F FD690 224.89$ 318.90$ DS2 340.00$ M729 291.82$ N/A N/A N/A 223.79$ 288.16$ 225/70R19.5 G FD690 231.38$ 325.41$ DS2 356.00$ M729 302.95$ N/A G 255.55$ 280.93$ 223.79$ N/A 245/70R19.5 G FD690 243.22$ 344.93$ N/A N/A N/A N/A 297.79$ 253.74$ N/A 245/70R19.5 H N/A N/A DS2"H"364.00$ M729 334.76$ N/A H 267.81$ N/A 253.74$ N/A 10R 22.5 F FD663 310.76$ N/A N/A N/A N/A N/A N/A 10R 22.5 G N/A G 414.51$ DE "G"400.00$ 370.94$ 315.47$ 344.07$ N/A 293.36$ N/A 11R 22.5 G FD663 320.55$ 437.80$ DN2 504.00$ M770 399.09$ D660 333.96$ N/A N/A 323.17$ 342.86$ 11R22.5 H FD663 352.65$ 446.56$ DN2 520.00$ M799 410.42$ D660 341.60$ 362.24$ 377.96$ 334.30$ 415.18$ 12R 22.5 H FD663 403.25$ 519.76$ DN2 592.00$ M799 471.98$ N/A 491.37$ N/A 362.94$ N/A 315/80R22.5 L FD600 "J"694.46$ N/A DN2 728.00$ M843 648.00$ N/A L 483.78$ N/A N/A N/A Rough Service Drive T831 G177 XWORK XDY L320 Grabber OD HDC-1 SP932 DM04 LY053 11R 22.5 H 401.69$ 534.12$ 552.00$ 454.15$ 369.05$ 384.43$ 440.52$ 332.96$ 408.45$ Wide Base Steer T839 G296 MSA XFE R244/M854 Grabber OA HTC-1 SP231A/SP281 AH15 / AM15 RY253 385/65R22.5 J 455.16$ 656.91$ "L"740.00$ R244 608.50$ 481.28$ 549.00$ 573.43$ 456.05$ 502.34$ 425/65R22.5 L 516.90$ 729.90$ 828.00$ R244 680.86$ 534.75$ 597.80$ 641.12$ 540.34$ 557.29$ 445/65R22.5 L 565.44$ 780.99$ "M"908.00$ M854 765.68$ 594.16$ 631.35$ N/A 584.55$ 590.80$ FD690 / FD663 M729 M799 M770 M853 / M860 RA/S360 / S371 HSR seriesR250 / R268FS560 / FS561 G647 / G661 HS XZE / XZE2 168 of 500 For City Council meeting of April 24, 2017 Item A3.10 Business of the City by Motion: Renewal of CAD Software License For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Richard Eddington, Chief of Police Perry Polinski, Communications Coordinator Subject: Renewal of CAD Software License and Service Agreement with SunGard Public Sector Date: April 19, 2017 Recommended Action: Staff recommends that the City Council authorize the City Manager to renew sole source software license and service agreement with SunGard Public Sector (1000 Business Center Drive, Lake Mary, FL) for the Police Department’s CAD (Computer Aided Dispatch) software in the amount of $71,992.80. The Agreement is effective from May 1, 2017 through April 30, 2018. Funding Source: Funding will be provided by the Emergency Telephone System – Service Agreements & Contracts Fund (Account 205.22.5150.62509) with a Budget of $75,000.00. The 2016 service agreement with SunGard Public Sector was $69,896.00. In July 2015, the City Council approved the purchase of SunGard ONESolution public safety software to upgrade the existing CAD system. At the time, SunGard agreed to keep our annual maintenance fee at its current level. The CAD upgrade project was completed in October last year. Livability Benefits: Health & Safety: Improves efficiency of public safety response Summary: This software is fully utilized by the Evanston Police Department and is essential for their daily success. As a proprietary system, there is no alternative maintenance option. The fees paid for this service agreement are used to continuously improve SunGard’s software applications as well as staff their 24/7 Public Safety & Justice applications Memorandum 169 of 500 support center. Also, as a client of SunGard Public Sector, the Police Department benefits from the continuous research and development that SunGard is doing to improve and enhance their software. This is a sole source request because the only option for comprehensive maintenance and support of the CAD application is SunGard Public Sector as it is the sole owner and distributor of the software. The Police Department’s CAD has been in use since May 9, 1994 (at the time, this software license and service agreement was negotiated at a considerable discount). The Police Department relies on CAD to process numerous transactions related to real- time tracking and dispatching of public safety resources. CAD also assembles information for future use in reporting applications. Below is a brief description of some of the software applications that this agreement covers: • QREP is a reporting tool used to extract data and write programs for CAD and Records databases. • MCT (Mobile Computing Technology) is the base product that drives all of the Public Safety personnel’s ability to receive and send information to Dispatch and provides access to LEADS, which allows officers to obtain license plate, driver’s license, and criminal history information. • E911 interface automatically enters the name, address, and phone number (ANI/ALI) of the 9-1-1 caller into CADS. • CAD-Computer Aided Dispatch is the central system that all of the above systems connect to. This system provides telecommunicators with all of the data and information needed to dispatch public safety personnel to calls efficiently. • RMS (Records Management System) is the central data entry system for all information or reports generated by the Police Department. • LEADS state/NCIC interface provides LEADS access to all police officers on patrol. • MFR (Mobile Field Reporting) automates the police reporting process. Legislative History: FY17 Emergency Telephone System budget approved at the meeting of September 22, 2016. Attachments: Copy of Invoice 170 of 500 Document No Date Page 135440 30/Mar/2017 1 of 3 Ship To:Bill To: Customer Grp/No.Currency Terms Due Date 6791 29/Apr/2017USD SKU Code/Description/Comment Units Rate Extended City of Evanston (OSSI) 1454 Elmwood Ave. EVANSTON, IL 60201 United States Attn: Perry Polinski City of Evanston (OSSI) 1454 Elmwood Ave. EVANSTON, IL 60201 United States Attn: Perry Polinski Company LG 1 Customer Name City of Evanston (OSSI) Invoice No Customer PO Number NET30 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Contract No.150676 1 1.00 10,889.16 10,889.16 OSSI Base Computer Aided Dispatch System(includes 4 consoles) Maintenance Start: 01/May/2017, End: 30/Apr/2018 2 5.00 610.58 3,052.90 OSSI Additional CAD Console License Maintenance Start: 01/May/2017, End: 30/Apr/2018 3 1.00 861.08 861.08 OSSI E911 Interface Module Maintenance Start: 01/May/2017, End: 30/Apr/2018 4 5.00 185.40 927.00 OSSI CAD Resource Monitor Display License with Maps Client Maintenance Start: 01/May/2017, End: 30/Apr/2018 5 1.00 861.08 861.08 ONESolution CAD Map Display and Map Maintenance Software License Maintenance Start: 01/May/2017, End: 30/Apr/2018 6 8.00 313.12 2,504.96 ONESolution Additional CAD Map Display & Map Maintenance Client License Maintenance Start: 01/May/2017, End: 30/Apr/2018 7 1.00 861.08 861.08 OSSI Alpha Numeric Paging Module Maintenance Start: 01/May/2017, End: 30/Apr/2018 8 1.00 164.80 164.80 CAD PageGate Interface Maintenance Start: 01/May/2017, End: 30/Apr/2018 9 1.00 626.24 626.24 OSSI - CAD - Multi-Jurisdicitional Dispatch Option Maintenance Start: 01/May/2017, End: 30/Apr/2018 10 1.00 906.40 906.40 OSSI Firehouse RMS Interface Maintenance Start: 01/May/2017, End: 30/Apr/2018 11 1.00 741.60 741.60 Zetron FSA/IP Toning Interface Maintenance Start: 01/May/2017, End: 30/Apr/2018 12 1.00 329.60 329.60 OSSI - CAD Interface to CryWolf Maintenance Start: 01/May/2017, End: 30/Apr/2018 13 1.00 6,542.56 6,542.56 OSSI Client Base Records Management System-30 Worstations Maintenance Start: 01/May/2017, End: 30/Apr/2018 14 1.00 741.60 741.60 OSSI RMS Map Display and Pin Mapping License Page Total 30,010.06 171 of 500 Document No Date Page 135440 30/Mar/2017 2 of 3 Ship To:Bill To: Customer Grp/No.Currency Terms Due Date 6791 29/Apr/2017USD SKU Code/Description/Comment Units Rate Extended City of Evanston (OSSI) 1454 Elmwood Ave. EVANSTON, IL 60201 United States Attn: Perry Polinski City of Evanston (OSSI) 1454 Elmwood Ave. EVANSTON, IL 60201 United States Attn: Perry Polinski Company LG 1 Customer Name City of Evanston (OSSI) Invoice No Customer PO Number NET30 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Maintenance Start: 01/May/2017, End: 30/Apr/2018 15 1.00 1,203.04 1,203.04 OSSI Notification Module-30 Workstations Maintenance Start: 01/May/2017, End: 30/Apr/2018 16 1.00 131.84 131.84 OSSI Calls for Service Module-5 Workstations Maintenance Start: 01/May/2017, End: 30/Apr/2018 17 1.00 560.32 560.32 OSSI Basic Accident Module-30 Workstations Maintenance Start: 01/May/2017, End: 30/Apr/2018 18 1.00 939.36 939.36 Crime Analysis PlusNet Module Maintenance Start: 01/May/2017, End: 30/Apr/2018 19 1.00 939.36 939.36 OSSI - Link Analysis Module Maintenance Start: 01/May/2017, End: 30/Apr/2018 20 1.00 618.00 618.00 OSSI Accident Wizard Base Server License Maintenance Start: 01/May/2017, End: 30/Apr/2018 21 1.00 428.48 428.48 OSSI Traffi Stops (Racial Profiling) Module-5 Workstations Maintenance Start: 01/May/2017, End: 30/Apr/2018 22 30.00 31.31 939.30 OSSI Accident Wizard Workstation License Client Maintenance Start: 01/May/2017, End: 30/Apr/2018 23 1.00 0.00 0.00 OSSI Police to Police Annual Subscription Fee Maintenance Start: 01/May/2017, End: 30/Apr/2018 24 1.00 5,108.80 5,108.80 OSSI Base Mobile Server Software Client-Up to 75 Workstations Maintenance Start: 01/May/2017, End: 30/Apr/2018 25 60.00 115.36 6,921.60 OSSI MCT Client for Digital Dispatch Maintenance Start: 01/May/2017, End: 30/Apr/2018 26 60.00 16.48 988.80 OSSI Mobile Client Maps Maintenance Start: 01/May/2017, End: 30/Apr/2018 27 48.00 16.48 791.04 OSSI Client AVL-(Police) Maintenance Start: 01/May/2017, End: 30/Apr/2018 28 1.00 3,460.80 3,460.80 OSSI AVL Server Host License Page Total 23,030.74 172 of 500 Document No Date Page 135440 30/Mar/2017 3 of 3 Ship To:Bill To: Customer Grp/No.Currency Terms Due Date 6791 29/Apr/2017USD SKU Code/Description/Comment Units Rate Extended City of Evanston (OSSI) 1454 Elmwood Ave. EVANSTON, IL 60201 United States Attn: Perry Polinski City of Evanston (OSSI) 1454 Elmwood Ave. EVANSTON, IL 60201 United States Attn: Perry Polinski Company LG 1 Customer Name City of Evanston (OSSI) Invoice No Customer PO Number NET30 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Maintenance Start: 01/May/2017, End: 30/Apr/2018 29 9.00 197.76 1,779.84 ONESolution CAD Client AVL License Maintenance Start: 01/May/2017, End: 30/Apr/2018 30 1.00 1,977.60 1,977.60 OSSI's Integrated Messaging Software Switch Maintenance Start: 01/May/2017, End: 30/Apr/2018 31 9.00 32.96 296.64 OSSI - LAN Client License for Message Switch Maintenance Start: 01/May/2017, End: 30/Apr/2018 32 1.00 3,213.60 3,213.60 OSSI Review Module for Field Reporting- up to 50 workstations Maintenance Start: 01/May/2017, End: 30/Apr/2018 33 48.00 115.36 5,537.28 ONESolution MFR Client Maintenance Start: 01/May/2017, End: 30/Apr/2018 34 30.00 65.92 1,977.60 OSSI - MFR Client - Accident Reporting Maintenance Start: 01/May/2017, End: 30/Apr/2018 35 48.00 32.96 1,582.08 OSSI - MFR Client - Racial Profiling Maintenance Start: 01/May/2017, End: 30/Apr/2018 36 1.00 939.36 939.36 OSSI - MCT Interface to Firehouse Maintenance Start: 01/May/2017, End: 30/Apr/2018 37 1.00 1,648.00 1,648.00 OSSI - MFR Client MOBLAN - Site License Maintenance Start: 01/May/2017, End: 30/Apr/2018 Page Total 18,952.00 71,992.80 0.00 Subtotal Invoice Total 71,992.80 0.00 71,992.80 Payment Received Sales Tax Balance Due Remittance: SunGard Public Sector Bank of America 12709 Collection Center Drive Chicago, IL 60693 Inquiries: Accounts.ReceivableLG@SunGardPS.com 173 of 500 For City Council meeting of April 24, 2017 Item A3.11 Business of the City by Motion: Report on Request for Proposal Process For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager Tammi Nunez, Purchasing Manager Subject: Request For Proposal (RFP) Process Date: April 17, 2017 Recommended Action: Staff recommends the City Council review this response to the referral from City Council and place on file. Livability Benefits: Innovation & Process: Comprehensive overview of City RFP and local government best practices. Summary: For purchases which are anticipated to cost more than $20,000 and require Council approval, the City of Evanston engages in either a Bid or Request for Proposals (RFP) process as outlined below and in the City’s Purchasing Manual. (The difference between these two is further explained in Attachment 1 and 2.) These processes are utilized in order to give all potential respondents an equal opportunity to present their qualifications, pricing, and experience for scrutiny by staff and Council. An RFP is normally used for service contracts or contracts that involve a mix of services and products where price is not the only consideration. Professional services (which include but are not limited to accounting, actuarial services, architecture, land surveying, landscape architecture, law, dentistry, medicine, optometry, pharmacy and professional engineering) are procured through a request for proposal process. A written RFP is issued to describe in general terms the services to be procured. The RFP must specify and list any specific items to be addressed by the proposers and the factors that will be used in evaluating the proposals. It must contain other applicable contractual terms and conditions, including any unique capabilities or qualifications required of the proposer. Memorandum 174 of 500 Notice of the RFP is publically advertised on the City’s website and in a local newspaper. The RFP document is posted to Onvia DemandStar a paid-subscription website which allows contractors to be contacted with opportunities that are applicable to their trade as well as to the City’s website. RFP are also available for pick-up in the Purchasing Office. Sealed responses are collected at the due date and are distributed to a group of evaluators. The Department Director should select an evaluation panel of individuals knowledgeable in the service area and include at least one individual knowledgeable of purchasing procedures. These evaluation teams judge responses on the criteria listed, which is generally: A. Qualifications and Expertise B. Price C. Organization and Completeness of Proposal D. Willingness to Execute the City of Evanston’s Professional Services Agreement (evaluated by Purchasing) E. M/W/EBE Participation (evaluated by Purchasing) The evaluation team meets to compare their ratings. Should it be deemed necessary, interviews with the top firms are scheduled. Prior to these interviews, the team comes up with a standard list of questions to ask each firm. Typically the firm is given 20 minutes to present any information additional to their written proposal and then 25 minutes to answer the team’s questions. Standardization of questions ensures that each firm has the same opportunity to present relevant information. After the presentations, the evaluation team adjusts their scoring based on the answers/additional presentation. At this time, a recommendation is made for presentation to Council. The Council packet includes aggregated scoring from the group for the top few respondents. After Council approval, all firms are notified of Council’s decision. Because the staff report is only a recommendation and requires final Council approval, staff does not communicate with any of the proposers prior to Council approval. As further background information, Attachment 3 provides a recent history of RFP activity. OTHER CIRCUMSTANCES The aforementioned process applies to all City of Evanston managed and funded projects. When there are alternate funding sources, alternative processes will be engaged in order to comply with funding requirements. This applies to CDBG, IDOT, and grant funded projects. These still require Council approval; however basic city purchasing requirements may be waived and replaced by the outside agency regulations (e.g. M/W/EBE replaced by DBE for an IDOT RFP/Bid). Although, the vast majority are handled by sealed bids or above, when there are alternative funding sources, specialize projects, sole source services or products can be approved by the governing board. Overall the RFP process include multiple factors and on average, it takes Purchasing staff approximately (20) twenty hours to process each RFP; on 175 of 500 occasion the process could talk up to (43) forty-three hours. The following attachments will give an overview of the RFP process. Attachment 1: Flowchart Sealed RFP Process Attachment 2: Difference between the RFP and Bid Process Attachment 3: 2015 and 2016 RFP History 176 of 500 Attachment 1: RFP Process 177 of 500 Attachment 2 6 The Difference between RFP and Bid Processes: A Request for Proposal (RFP) is typically used for professional services valued at $20,000 or more but can also be used for technical equipment purchases. RFPs can be used on projects that involve a combination of services and equipment. This methodology allows the award to be based on selection criteria in addition to price, such as project scope, qualifications of the firm, experience, etc. The RFP process includes: Receipt of proposal packages; Proposals are received until the date and time specified in the RFP. Faxed, e-mailed or late proposals are not accepted. Establishing evaluation team Proposal evaluation (based on criteria included in RFP request) Short list top firms (based on criteria included in RFP request) Interviews of top firms Evaluation team recommendation Award recommendation to Council Bid: An Invitation to Bid (ITB) should be used when an equipment, commodity or service purchase is valued at $20,000 or more. The bid process should also be used when specifications are very specific and price is the primary consideration. It is used for competitive sealed bidding where the purchase being made can be clearly defined and/or quantified. The Bid process includes: Receipt of bids packages; Bid are received until the date and time specified in the ITB. Bids are then publicly opened and read aloud. Faxed, e-mailed or late bids are not accepted. After bid opening, each bid is evaluated to determine if it is responsive to the ITB. The responsive bids are then evaluated according to the criteria and/or evaluation procedure described in the ITB to determine which one is the lowest bid. Evaluation. The lowest responsive bidder is then evaluated to determine if the firm is responsible. Approval recommendation presented to the City Council for award. 178 of 500 Attachment 2 7 Major differences between RFP and Bid: Bids: RFP’s Sealed bids are received; publicly opened and read aloud. Sealed proposal submittals are received; No public opening of submittals. Everyone attending the bid opening must sign the bid opening sign-in sheet. No public opening. Bid tabulation form must be completed List of submittals is created. Bids require bid bond 5% of contract amount (guarantee the successful bidder will sign a contract in the following instances). No bid bond required Bids are evaluated based upon the requirements set forth in the ITB. Evaluation team - proposals are reviewed by team and scored based on the criteria set forth in the request for proposal. Interviews are held; evaluation team discussions. Project Manager/Department and Purchasing Specialist review bid submittals for completeness. Award recommendation is made to the lowest responsive and responsible bidder. Selection panel evaluate all proposers based on: 1.Evaluation criteria as stated in the proposal, 2.Information gained through the interview process, 3.Information gained from research based on questions from items 1 and 2 above. Contract negotiation that seeks the provision of better terms for the City is conducted; beginning with the proposer ranked first until agreement is reached. Project Manager/Department recommendation is presented to the City Council for award. Project Manager/Department Evaluation team recommendation is presented to the City Council for award. Contractors must supply city with Certificate of insurance naming the City as additional insured. Provide copies of policies. Contractors must supply city with Certificate of insurance naming the City as additional insured. Contractors may need to provide performance with the appropriate labor and material bonds (110% each). Not applicable. 179 of 500 Attachment 3 8 2015 RFP'S PROJECT – HISTORY RFP #RFP Name Department Awardee Number of Responses Short List / Interview Process Award Amtount Fund - State / Fed / City Evaluation Comments 15-02 Lease, Maintenance & Toner for Copiers & Printers Administration Services/IT COTG - A Xerox Company 3 No shortlist / no interviews $143,732 provided State of IL contract Pricing City Funded See Attached Only response that provided State of Illinois pricing 15-04 Residential Toilet Installation Program (Reject All Bids)Public Works Agency/ Engineering Infrastructure Reject All Proposals 1 15-08 Animal Shelter Police Volunteer Organizations 2 No shortlist / no interviews No award amt No fund acct Only 1 response No Evaluation See Attached Documents 15-17 Concessions for the Evanston Lakefront & Church st. Food & Drink Stand PRCS/Recreation Krave, LLC 1 No shortlist / no interviews No award amt No fund acct Only 1 response No Evaluation Vendor is awarded the privilege of operating their concessions 15-19 Robert Crown Community Center & Ice Rink Food Service PRCS/Recreation Not Awarded 1 15-20 Engineering Services for the Structural Rehabilitaiton of Water Plant Clearwells Public Works Agency/ Engineering Infrastructure CDM Smith 4 No shortlist / no interviews $76,719.00 City Funded See Attached No issues 15-22 Residential Toilet Installation Program (Rebid)Public Works Agency/ Engineering Infrastructure No Proposals Received 0 15-23 Actuarial Valuation Services CMO/Finance Administration Foster & Foster Actuaries & Consultants 6 No shortlist / no interviews $18,000.00 City Funded See Attached This did not go to council total cost $18,000. 15-24 Robert Crown Fundraising Consultant CMO/Finance Administration Community Counseling Services 2 No shortlist / no interviews $477,500.00 City Funded See Attached No issues 15-26 2015 Fire Entry-Level Processes CMO Reject All Proposals 1 15-27 Water Treatment Plant Reliability Improvements-Engineering Services Public Works Agency/ Engineering Infrastructure CDM Smith 4 No shortlist / no interviews $225,113.00 City Funded See Attached No Issues 15-30 Pump & Aerial Ladder Tests Administration Services/Fleet Global Emergency Products 2 No shortlist / no interviews $72,300.00 City Funded No Evaluation Done No issues 15-31 Main Library Parking Garage Weatherproofing Library Administration Wiss, Janney, Elstner Assoc.2 No shortlist / no interviews $24,500.00 City Funded See Attached No issues 15-34 Design Build Services Evanston Ecology Center Classroom Extension Public Works Agency/ Engineering Infrastructure Construction Consulting & Disbursement Services 1 No shortlist / no interviews $192,959.00 City Funded Only 1 response No Evaluation No issues 15-35 Main Library HVAC Mechanical Upgrade 2015 Library Administration Hayes Mechanical 3 No shortlist / no interviews $240,139.00 City/Library Funded See Attached Originally did not provide MWEBE - Reached out for clarification and received information needed 15-37 Water Plant Valuation Public Works Agency/ Engineering Infrastructure Burns & McDonnell Engineering Company Inc.2 No shortlist / no interviews $39,100.00 City Funded See Attached No issues 15-41 City Facility Energy Efficiency Upgrades Public Works Agency/ Engineering Infrastructure No Proposals Received 0 15-42 Financial Advisor Services CMO/Finance Administration Public Financial Management, Inc 6 No shortlist / no interviews $20,000 annually City Funded See Attached No issues 15-46 Accela Electronic Document Review (EDR) & Accela Citizen Access (ACA) Professional Services Community Development Reject All Proposals 2 15-48 Isabella Street Deck Rehabilitation Public Works Agency/ Engineering Infrastructure ESI Consultants, LTD 9 Short listed with interviews $34,800.00 City Funded See Attached No issues 15-50 City Facility Energy Efficiency Upgrades (Rebid)Public Works Agency/ Engineering Infrastructure Continental Electrical Construction Company LLC 3 No shortlist / no interviews $53,786.00 City Funded See Attached No issues 15-51 Howard Street Traffic Signal Public Works Agency/ Engineering Infrastructure ESI Consultants, LTD 7 No shortlist / no interviews $59,500.00 City Funded See Attached No issues 15-58 Rodant Control Health Rose Pest Solutions 5 No shortlist / no interviews $22,800.00 City Funded See Attached No issues 15-65 The Management and Operaiton of Three Self-Park Facilities Administration Services/Parking Services SP+3 No shortlist / no interviews $1,490,925.00 City Funded See Attached No issues 15-55 Engineering Services for Treated Water Storage Replaclement Public Works Agency/ Engineering Infrastructure CDM Smith 3 No shortlist / no interviews $1,174,685.00 City Funded See Attached No issues 15-66 Howard Street Theatre Architectural Engineering Design Services CMO/Finance Economic Development Ross Barney Architects 12 Short listed with interviews $39,865.00 City Funded See Attached Many Issues 15-68 Fountain Square Renovations Public Works Agency/ Engineering Infrastructure Christopher B. Burke Engineering 9 Short listed with interviews $183,321.50 TIF Funds See Attached No issues 180 of 500 Attachment 3 9 2016 RFP'S PROJECTS - HISTORY RFP #RFP Name Department Awardee Number of Responses Short List / Interview Process Award Amt Fund - State / Fed / City Evaluation Comments 16-01 Fleetwood Jourdain HVAC and Electrical Improvements Public Works Agency/ Engineering Infrastructure Clark Dietz, Inc.6 Short listed with interviews $74,997.00 City Funded See Attached No issues 16-03 Professional Auditing Services CMO/Finance Administration Sikich 8 yes $348,287.00 City attached 16-04 Gibbs Morrison Cultural Center Site Improvements Public Works Agency/ Engineering Infrastructure Teska 1 no $77,641.00 City attached 16-06 Website Redesign and Hosting Administration Services/IT Vision Internet 16 yes $55,285.00 City attached 16-07 2016 Chruch St. and Maple Ave Garage Repairs Public Works Agency/ Engineering Infrastructure CTL Group 5 yes $111,100.00 City attached 16-12 Utility Bill Printing and Mailing Services Public Works Agency/ Water Production Sebis 4 yes $126,137.75 City attached 16-13 Church Street Harbor Renovations - Phase 2 Public Works Agency/ Engineering Infrastructure Smith Group JJR 2 no $80,000.00 City attached 16-14 Design Build Services Penny Park Improvements Public Works Agency/ Engineering Infrastructure Elanar 1 no $478,400.00 City attached 16-22 Various Parking Lot Improvements Design Engineering Services Public Works Agency/ Engineering Infrastructure Gewalt-Hamilton Associiates 7 yes $144,650.00 City attached 16-24 Roof Evaluation Services for Various City Facilities Public Works Agency/ Engineering Infrastructure TFS Alliance Group 4 no $29,900.00 City attached 16-26 Insurance Consulting Services Law Owens Group & Gallagher Company 3 yes $43,000.00 City chart not in council pack 16-31 South Water Tank Storage Garage Project Public Works Agency/ Engineering Infrastructure Not awarded 1 n/a n/a n/a n/a 16-35 Architectural Services for Main Library Interior Renovations Library Administration Lohan 4 yes $122,000.00 City attached 16-36 Computerized Maintenance Management System Public Works Agency/ Water Production DTS 9 yes $438,905.00 City attached 16-38 Risk Management Plan Update Public Works Agency/ Water Production Risk Management Professionals 2 no $14,892.00 City no evaluation This did not go to coucil because of cost 16-44 Electric Energy Supply for City Owned Facilities Served by Commonwealth Edison Company Public Works Agency/ Water Production Dynegy Energy Services 4 Actionable Pricing Process 0.05637 per kWh City no evaluation Actionalble Pricing Process 16-46 Parks and Recreation Handyman Service Agreement PRCS/Recreation Sam Goss & Associates 2 no $50,000.00 City no evaluation 16-47 Main Street Commons Corridor Improvement Project Public Works Agency/ Engineering Infrastructure Stanley Consultants, Inc. 9 yes $245,790.00 City attached 16-56 Parks/Community Outdoor Space Score Card PRCS/Recreation Lakota 1 yes $79,123.00 City no evaluation 16-57 Wheel Tax Processing and Collection Database CMO/Finance Administration Third Millennium Associates 1 no $37,000.00 City no evaluation 16-59 General Liability & Worker's Compensation PRCS/Recreation Cannon Cochran Management 5 yes $93,500.00 City attached 16-64 Gibbs Morrison Sound Studio Equipment PRCS/Recreation Gand Sound Installation 3 no $23,223.11 City no evaluation 16-65 Office Furniture Supplier Public Works Agency/ Engineering Infrastructure Forward Space 1 no No award amount City attached 16-68 CIP Topographic Surveying Engineering Services (Pre-Qual RFQ 16-21)Public Works Agency/ Engineering Infrastructure Hampton, Lenzini and Renwirk 3 no $39,182.68 City no evaluation Sent to prequalified firms 16-70 City Rodent Control Health Smithereen Pest Management 4 no $30,000.00 City no evaluation 16-72 Janitorial Services Contract for Multiple City Facilities Administration Services/Facilities Eco Clean / TBS 7 no $209076/ Annually City attached multi-year contract awarded to 2 vendors 16-73 Emerson Street Traffic Signal Design Public Works Agency/ Engineering Infrastructure Terra 8 yes $86,100.00 City attached 16-74 South Standpipe MCC Public Works Agency/ Engineering Infrastructure Stanley Consultants, Inc. 6 yes $123,212.00 City attached 181 of 500 For City Council meeting of April 24, 2017 Item A4 Resolution 28-R-17: Approving Release of Closed Session Minutes For Action To: Honorable Elizabeth B. Tisdahl and Members of the City Council City Manager, Wally Bobkiewicz From: W. Grant Farrar, Corporation Counsel Subject: Resolution 28-R-17; Approving Release of Certain Closed Session Minutes Date: April 11, 2017 Recommended Action: Staff recommends City Council adopt Resolution 28-R-17, releasing the closed session meeting minutes listed on Exhibit A and finding that a need still exists for confidentiality as to the minutes on Exhibit B. The City is furthering its efforts to provide access to information and openness in government through the appropriate release of closed session minutes of the City Council. Livability Benefits: Equity & Empowerment: Provide for meaningful community engagement Summary: The Open Meetings Act, 5 ILCS 120/1, et seq., provides for specific exceptions to the general requirement of the Act that all meetings of public bodies be open, all actions of public bodies be taken openly, and all deliberations of public bodies be conducted openly (5 ILCS 120/1). Section 2.06 of the Open Meetings Act requires the City Council to meet and determine whether the need for confidentiality still exists as to closed session minutes. The schedule of closed session minutes on Exhibit A, in whole or in part, no longer necessitates confidential treatment and should be made available for public inspection and review which includes a total of 17 closed session minutes. The schedule of closed session minutes on Exhibit B still requires confidentiality for a variety of reasons provided for within the Open Meetings Act exceptions, 5 ILCS 120/2, including matters of personnel, pending litigation matters, and other applicable exceptions. Attachments: Resolution 28-R-17 Memorandum 182 of 500 4/11/2017 28-R-17 A RESOLUTION TO RELEASE CITY COUNCIL CLOSED SESSION MINUTES WHEREAS, the City Council has met from time to time in executive session for purposes authorized by the Illinois Open Meetings Act (5 ILCS 120/1 et seq); and WHEREAS, the Open Meetings Act requires a semi-annual review by the public body of all closed session minutes (5 ILCS 120/2.06(c)); and WHEREAS, pursuant to the requirements of the Illinois Open Meetings Act, (5 ILCS 120/2.06(c)), the City Council met to review minutes of all closed session meetings and make a determination and report in open session that (1) the need for confidentiality still exists as to all or part of those minutes; or (2) that the minutes or portions thereof no longer require confidentiality and should be made available for public inspection; and WHEREAS, the City Council has determined that the schedule of minutes of closed session meetings attached hereto as Exhibit “A” no longer require confidential treatment, in whole or in part and the City Council has found that portions of the minutes to be released should be redacted for confidential treatment; and WHEREAS, the City Council has determined that the schedule of minutes of closed session meetings attached hereto as Exhibit “B” still require confidential treatment and will not be made available for public inspection at this time, pursuant to Section 2.06 of the Open Meetings Act, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: 183 of 500 28-R-17 - 2 - SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The executive session minutes from those meetings set forth on Exhibit A attached hereto are hereby released. SECTION 3: The City Clerk is hereby authorized and directed to make said minutes available for posting on the City of Evanston’s website, for inspection and copying in accordance with the standing procedures of the Clerk’s office. SECTION 4: That this Resolution 28-R-17 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2017 184 of 500 28-R-17 - 3 - EXHIBIT A SCHEDULE OF CLOSED SESSION MINUTES TO BE RELEASED Date Release in whole or in part 2017 1/9/17 Release in part 2016 1/25/16 Release in part 2/8/16 Release in part 3/28/16 Release in whole 7/11/16 Release in part 10/4/16 Release in whole 2015 3/9/15 Release in whole 8/10/15 Release in part 10/12/15 Release in whole 11/9/15 Release in whole 2014 3/10/14 Release in whole 7/7/14 Release in whole 7/14/14 Release in whole 9/15/14 Release in part 2012 11/12/12 Release in whole 11/16/12 Release in whole 11/26/12 Release in whole 185 of 500 28-R-17 - 4 - EXHIBIT B SCHEDULE OF CLOSED SESSION MINUTES NOT ELIGIBLE FOR RELEASE DUE TO A NEED FOR CONFIDENTIALITY AS OF APRIL 24, 2017: Date Date of Original Approval to Hold Hold in whole or in part 2017 1/9/17 4/24/17 HOLD in part 2/13/17 4/24/17 HOLD 2016 1/25/16 4/24/17 HOLD in part 2/8/16 4/24/17 HOLD in part 3/14/16 4/24/17 HOLD 5/9/16 4/24/17 HOLD 6/13/16 4/24/17 HOLD 6/20/16 4/24/17 HOLD 7/11/16 4/24/17 HOLD in part 9/12/16 4/24/17 HOLD 9/19/16 4/24/17 HOLD 9/26/16 4/24/17 HOLD 11/28/16 4/24/17 HOLD 2015 1/5/15 10/26/15 HOLD in whole 1/12/15 10/26/15 HOLD in part 2/9/15 10/26/15 HOLD in part 7/27/15 10/26/15 HOLD in part 8/10/15 10/26/15 HOLD in part 8/12/15 10/26/15 HOLD in part 8/17/15 10/26/15 HOLD in part 2014 8/12/14 10/26/15 HOLD 9/8/14 10/26/15 HOLD in part 9/15/14 10/26/15 HOLD in part 12/8/14 10/26/15 HOLD 2013 3/11/13 12/9/13 HOLD in part 6/10/13 12/9/13 HOLD in part 2012 6/11/12 6/11/12 HOLD in whole 2011 3/22/11 6/11/12 HOLD in part 4/12/11 6/11/12 HOLD in part 4/25/11 6/11/12 HOLD in part 5/9/11 6/11/12 HOLD in part 186 of 500 For City Council meeting of April 24, 2017 Item A5 Resolution 35-R-17: Easement Agreement with Northwestern University For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Resolution 35-R-17, Northwestern University Easement Agreement for Sheridan Road Utility Crossing at Haven Street Date: April 24, 2017 Recommended Action: Staff recommends City Council adopt Resolution 35-R-17 authorizing the City Manager to execute an easement agreement with Northwestern University for a twenty-foot wide utility easement across Sheridan Road located 130 feet south of Haven Street. The easement would allow Northwestern University (NU) to install conduits for steam, condensate, and irrigation utilities to serve NU properties. The easement would be granted for a 50 year period. Funding Source: No City funding is required for these utility crossing. Northwestern University will fund the project and will be assessed a one-time easement fee of $115,563.24. Livability Benefits: Built Environment: Provide compact and complete streets and neighborhoods Summary: The purpose of this easement is to replace an existing failed steam pipe and increase capacity to meet future demand. This easement will also include conduit for a proposed expansion to the university’s irrigation system. This easement is necessary to construct the proposed utilities across the Sheridan Road right of way south of Haven Street in advance of the Sheridan Road reconstruction project to reduce the likelihood of utility patches in the newly constructed pavement. The size of the easement area is 2,012 square feet. Memorandum 187 of 500 The cost of the easement on City right of way is proposed to be established at $0.678 per square foot in 2017 and increase 2% per year throughout the term of the easement. This easement fee structure is similar to that established by the Metropolitan Water Reclamation District and assessed to Evanston. NU will be assessed the total easement fee for the 50-year period at the time the easement agreement is executed. Attachments: Resolution 35-R-17 Easement Agreement (Exhibit 1) Plat of Easement with Legal Description (Exhibit A) Calculation of initial easement fee 188 of 500 4/13/2017 35-R-17 A RESOLUTION Authorizing the City Manager to Grant an Easement for Steam, Condensate, and Irrigation Service Lines Installation on Sheridan Road NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign an Easement Agreement (the “Agreement”) by and between the City and Northwestern University for the City to grant an easement for the installation of steam, condensate, and irrigation service lines below ground on Sheridan Road, south of Haven Street and north of Garrett Place. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2017 189 of 500 35-R-17 - 2 - EXHIBIT 1 EASEMENT AGREEMENT 190 of 500 GRANT OF NON-EXCLUSIVE PUBLIC UTILITY EASEMENT In consideration of the payment of the easement fee in the amount of One Hundred Fifteen Thousand Five Hundred Sixty-Three and 24/100 Dollars ($115,563.24) and other good and valuable consideration (“Easement Fee”), the receipt of which hereby is acknowledged, THE CITY OF EVANSTON, of the State of Illinois, County of Cook and its successors, assignees and transferees (all hereinafter referred to as "Grantor"), hereby grants to NORTHWESTERN UNIVERSITY, of the State of Illinois, County of Cook and its successors, assignees and transferees (all hereinafter referred to as "Grantee") a non-exclusive permanent easement for the period between May 1, 2017 through April 30, 2067 for a total of fifty (50) years (“Easement Term”) for the purpose of the installation of utility conduits to accommodate steam service pipes, condensate service pipes, irrigation service pipes, and appurtenances in, over, upon, through, along, across and under the following described real estate, with an area of approximately 2,012 sq. ft. as described below: A Public Utility Easement, A 10.00 foot Utility Easement below ground level not to exceed a maximum depth of 8.00 feet (as measured from the existing centerline of Sheridan Road) of that part of Sheridan Road described as follows: Commencing at the Southwesterly corner of Emerson Street and Sheridan Road, being also the Northeast corner of Lot A in the Plat of Consolidation of Parts of Blocks 2, 5, 9 and 10 in the Village (now City) of Evanston Subdivision in fractional sections 7 and 18, Township 41 North, Range 14 East of the Third Principal Meridian, according to the Plat thereof recorded April 10, 1974 as Document No. 22680757; thence South 00º30’18” West on an assumed bearing along the Easterly line of said Lot A, being also the West line of Sheridan Road a distance of 41.60 feet to the point of beginning; thence South 89º29’42” East a distance of 100.00 feet to the East line of Sheridan Road; thence South 00º30’18” West along said East line of Sheridan Road a distance of 10.00 feet; thence North 89º29’42” West a distance of 100.00 feet to the West line of said Sheridan Road; thence North 00º30’18” East along the West line of Sheridan Road a distance of 10.00 feet to the point of beginning, in Cook County, Illinois, situated in the County of Cook, State of Illinois and at Sheridan Road south of Haven Street and north of Garrett Place and hereby releases and waives all right under and by virtue of the Homestead Exemption Laws of the State of Illinois. The above-described real estate and improvements located thereon are herein referred to as the “Premises.” Attached as Exhibit A is the Plat of Easement depicting said Easement on the Premises and contains the legal description for said Easement. Grantor hereby grants, conveys, warrants and dedicates to the Grantee, its agents, servants, employees, its successors and assigns, a non-exclusive public utilities easement to survey, construct, reconstruct, use, operate, maintain, test, inspect, repair, or alter the steam service pipe(s), condensate service pipe(s), irrigation line(s), and related appurtenances and to inspect and make alterations to the above describe systems, both only in consultation with the City of Evanston’s Public Works Agency and any and all of parameters and restrictions on said use described, in, over, upon, thru, along, across and under the Premises together with related 191 of 500 Utility Easement – Steam Service Pipes, Chilled Water Service Pipes, Fiber Optic Cables – Sheridan Road attachments, equipment and appurtenances thereto (collectively “Public Utilities”) in upon, under, along and across the Premises, with the right of access thereto, including all reasonable rights of ingress and egress across any adjoining lands of Grantor necessary for the exercise of the rights herein granted. Grantor shall have and retain all rights to use and occupy the premises and access to Grantor’s remaining property, except as herein expressly granted; provided, however, Grantor’s use and occupation of the premises may not interfere with Grantee’s use of the premises for the purposes herein described. Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above acquisition have been settled, including without limitation, any diminution in value to any remaining property of the Grantor caused by opening, improving, and using the premises for highway purposes. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee’s agents which may cause damage to Grantor’s remaining property. This grant shall constitute a covenant, which runs with the land, and shall be binding upon the legal representatives, successors and assigns of Grantor. Dated this day of ,2017. GRANTOR: By: Wally Bobkiewicz, City Manager CITY OF EVANSTON ATTEST: By: Rodney Greene, City Clerk CITY OF EVANSTON STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) I, , a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that Wally Bobkiewicz, City Manager of the City of Evanston who is personally know to me to be the same person whose name is subscribed to the foregoing instrument as such, appeared before me this day in person and acknowledged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under by hand and notarial seal this day of , 2017 192 of 500 Utility Easement – Steam Service Pipes, Chilled Water Service Pipes, Fiber Optic Cables – Sheridan Road Notary Public GRANTEE: Northwestern University Facilities Management Operations By: Signature STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) I, , a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that Charles Davidson, Facilities Management Operations who is personally know to me to be the same person whose name is subscribed to the foregoing instrument as such, appeared before me this day in person and acknowledged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under by hand and notarial seal this day of , 2017 Notary Public 193 of 500 Utility Easement – Steam Service Pipes, Chilled Water Service Pipes, Fiber Optic Cables – Sheridan Road EXHIBIT A PLAT OF EASEMENT 194 of 500 195 of 500 Easement Fee Calculation for Resolution 35-R-17 Utility Easement Across Sheridan Road 130 feet South of Haven Street year rate/SF SF Cost 1 2017 0.678 2,012 1,364.14$ 2 2018 0.692 2,012 1,392.30$ 3 2019 0.706 2,012 1,420.47$ 4 2020 0.720 2,012 1,448.64$ 5 2021 0.734 2,012 1,476.81$ 6 2022 0.749 2,012 1,506.99$ 7 2023 0.764 2,012 1,537.17$ 8 2024 0.779 2,012 1,567.35$ 9 2025 0.795 2,012 1,599.54$ 10 2026 0.811 2,012 1,631.73$ 11 2027 0.827 2,012 1,663.92$ 12 2028 0.844 2,012 1,698.13$ 13 2029 0.861 2,012 1,732.33$ 14 2030 0.878 2,012 1,766.54$ 15 2031 0.896 2,012 1,802.75$ 16 2032 0.914 2,012 1,838.97$ 17 2033 0.932 2,012 1,875.18$ 18 2034 0.951 2,012 1,913.41$ 19 2035 0.970 2,012 1,951.64$ 20 2036 0.989 2,012 1,989.87$ 21 2037 1.009 2,012 2,030.11$ 22 2038 1.029 2,012 2,070.35$ 23 2039 1.050 2,012 2,112.60$ 24 2040 1.071 2,012 2,154.85$ 25 2041 1.092 2,012 2,197.10$ 26 2042 1.114 2,012 2,241.37$ 27 2043 1.136 2,012 2,285.63$ 28 2044 1.159 2,012 2,331.91$ 29 2045 1.182 2,012 2,378.18$ 30 2046 1.206 2,012 2,426.47$ 31 2047 1.230 2,012 2,474.76$ 32 2048 1.255 2,012 2,525.06$ 33 2049 1.280 2,012 2,575.36$ 34 2050 1.306 2,012 2,627.67$ 35 2051 1.332 2,012 2,679.98$ 36 2052 1.359 2,012 2,734.31$ 37 2053 1.386 2,012 2,788.63$ 38 2054 1.414 2,012 2,844.97$ 39 2055 1.442 2,012 2,901.30$ 40 2056 1.471 2,012 2,959.65$ 41 2057 1.500 2,012 3,018.00$ 42 2058 1.530 2,012 3,078.36$ 43 2059 1.561 2,012 3,140.73$ 44 2060 1.592 2,012 3,203.10$ 45 2061 1.624 2,012 3,267.49$ 46 2062 1.656 2,012 3,331.87$ 47 2063 1.689 2,012 3,398.27$ 48 2064 1.723 2,012 3,466.68$ 49 2065 1.757 2,012 3,535.08$ 50 2066 1.792 2,012 3,605.50$ total cost 115,563.24$ Rate/SF increased 2% per year Starting cost based on Rate/SF charged to Evanston by MWRD 2% increase based on 14 year history of payments to MWRD196 of 500 For City Council meeting of April 24, 2017 Item A6 Resolution 36-R-17: Easement Agreement with Northwestern University For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Northwestern University Easement Agreement for Sheridan Road Utility Crossing at Emerson Street Date: April 24, 2017 Recommended Action: Staff recommends City Council adopt Resolution 36-R-17 authorizing the City Manager to execute an easement agreement with Northwestern University for a ten-foot wide utility easement across Sheridan Road located 50 feet south of Emerson Street. The easement would allow Northwestern University (NU) to install conduits for electric and communication utilities to serve NU properties. The easement would be granted for a 50 year period. Funding Source: No City funding is required for this utility crossing. Northwestern University will fund the project and will be assessed a one-time easement fee of $57,437.00. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary: The purpose of this easement is to install a new electrical and communication duct to meet future electrical and communication demands. This easement is necessary to construct the proposed utilities across the Sheridan Road right of way south of Emerson Street in advance of the Sheridan Road reconstruction project to reduce the likelihood of utility patches in the newly constructed pavement. The size of the easement area is 1,000 square feet. Memorandum 197 of 500 The cost of the easement on City right of way is proposed to be established at $0.678 per square foot in 2017 and increase 2% per year throughout the term of the easement. This easement fee structure is similar to that established by the Metropolitan Water Reclamation District and assessed to Evanston. NU will be assessed the total easement fee for the 50-year period at the time the easement agreement is executed. Attachments: Resolution 36-R-17 Easement Agreement (Exhibit 1) Plat of Easement with Legal Description (Exhibit A) Calculation of initial easement fee 198 of 500 4/13/2017 36-R-17 A RESOLUTION Authorizing the City Manager to Grant an Easement for Electric and Communication Service Line Installation on Sheridan Road NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Manager is hereby authorized and directed to sign an Easement Agreement (the “Agreement”) by and between the City and Northwestern University for the City to grant an easement for the installation of electric and communication service lines below ground on Sheridan Road, south of Emerson Street and north of Sheridan Road. The Agreement is attached hereto as Exhibit 1 and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of said Agreement that he deems to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval, in the manner provided by law. ______________________________ Elizabeth B. Tisdahl, Mayor Attest: ______________________________ Rodney Greene, City Clerk Adopted: __________________, 2017 199 of 500 36-R-17 - 2 - EXHIBIT 1 EASEMENT AGREEMENT 200 of 500 GRANT OF NON-EXCLUSIVE PUBLIC UTILITY EASEMENT In consideration of the payment of the easement fee in the amount of Fifty-Seven Thousand Four Hundred Thirty-Seven and 00/100 Dollars ($57,437.00) and other good and valuable consideration (“Easement Fee”), the receipt of which hereby is acknowledged, THE CITY OF EVANSTON, of the State of Illinois, County of Cook and its successors, assignees and transferees (all hereinafter referred to as "Grantor"), hereby grants to NORTHWESTERN UNIVERSITY, of the State of Illinois, County of Cook and its successors, assignees and transferees (all hereinafter referred to as "Grantee") a non-exclusive permanent easement for the period between May 1, 2017 through April 30, 2067 for a total of fifty (50) years (“Easement Term”) for the purpose of the installation of utility conduits to accommodate electrical and communication lines, and appurtenances in, over, upon, through, along, across and under the following described real estate, with an area of approximately 1,000 sq. ft. as described below: A Public Utility Easement, A 20.00 foot Utility Easement below ground level not to exceed a maximum depth of 16.00 feet (as measured from the existing centerline of Sheridan Road) of that part of Sheridan Road described as follows: Commencing at the Southwesterly corner of Haven Street and Sheridan Road, being also the Northeast corner of Block 84 in the Northwestern University Subdivision in fractional sections 7 and 18, Township 41 North, Range 14 East of the third principal meridian, according to the plat thereof recorded February 13, 1875 as Document No. 13935; thence South 00º05’38” West on an assumed bearing along the Easterly line of said Block 84 being also the West line of Sheridan Road a distance of 122.50 feet to the point of beginning; thence South 89º52’58” East a distance of 100.60 feet to the East line of Sheridan Road; thence South 00º07’02” West along said East line of Sheridan Road a distance of 20.00 feet; thence North 89º52’58” West a distance of 100.59 feet to said West line of Sheridan Road, thence North 00º05’38” East a distance of 20.00 feet to the point of beginning, in Cook County, Illinois, situated in the County of Cook, State of Illinois and at Sheridan Road south of Emerson Street Street and north of Sheridan Road and hereby releases and waives all right under and by virtue of the Homestead Exemption Laws of the State of Illinois. The above-described real estate and improvements located thereon are herein referred to as the “Premises.” Attached as Exhibit A is the Plat of Easement depicting said Easement on the Premises and contains the legal description for said Easement. Grantor hereby grants, conveys, warrants and dedicates to the Grantee, its agents, servants, employees, its successors and assigns, a non-exclusive public utilities easement to survey, construct, reconstruct, use, operate, maintain, test, inspect, repair, or alter the steam service pipe(s), condensate service pipe(s), electrical/communication line(s), and related appurtenances and to inspect and make alterations to the above describe systems, both only in consultation with the City of Evanston’s Public Works Agency and any and all of parameters and restrictions on said use described, in, over, upon, thru, along, across and under the Premises together with related attachments, equipment and appurtenances thereto (collectively “Public Utilities”) in upon, under, along and across the Premises, with the right of access thereto, including all 201 of 500 Utility Easement – Steam Service Pipes, Chilled Water Service Pipes, Fiber Optic Cables – Sheridan Road reasonable rights of ingress and egress across any adjoining lands of Grantor necessary for the exercise of the rights herein granted. Grantor shall have and retain all rights to use and occupy the premises and access to Grantor’s remaining property, except as herein expressly granted; provided, however, Grantor’s use and occupation of the premises may not interfere with Grantee’s use of the premises for the purposes herein described. Grantor, without limiting the interest above granted and conveyed, acknowledges that upon payment of the agreed consideration, all claims arising out of the above acquisition have been settled, including without limitation, any diminution in value to any remaining property of the Grantor caused by opening, improving, and using the premises for highway purposes. This acknowledgment does not waive any claim for trespass or negligence against the Grantee or Grantee’s agents which may cause damage to Grantor’s remaining property. This grant shall constitute a covenant, which runs with the land, and shall be binding upon the legal representatives, successors and assigns of Grantor. Dated this day of ,2017. GRANTOR: By: Wally Bobkiewicz, City Manager CITY OF EVANSTON ATTEST: By: Rodney Greene, City Clerk CITY OF EVANSTON STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) I, , a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that Wally Bobkiewicz, City Manager of the City of Evanston who is personally know to me to be the same person whose name is subscribed to the foregoing instrument as such, appeared before me this day in person and acknowledged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under by hand and notarial seal this day of , 2017 202 of 500 Utility Easement – Steam Service Pipes, Chilled Water Service Pipes, Fiber Optic Cables – Sheridan Road Notary Public GRANTEE: Northwestern University Facilities Management Operations By: Signature STATE OF ILLINOIS ) ) ss. COUNTY OF COOK ) I, , a Notary Public in and for said County and State aforesaid, DO HEREBY CERTIFY that Charles Davidson, Facilities Management Operations who is personally know to me to be the same person whose name is subscribed to the foregoing instrument as such, appeared before me this day in person and acknowledged that he signed and delivered the said instrument as his own free and voluntary act for the uses and purposes therein set forth. Given under by hand and notarial seal this day of , 2017 Notary Public 203 of 500 Utility Easement – Steam Service Pipes, Chilled Water Service Pipes, Fiber Optic Cables – Sheridan Road EXHIBIT A PLAT OF EASEMENT 204 of 500 205 of 500 Easement Fee Calculation for Resolution 36-R-17 Utility Easement Across Sheridan Road 50 feet South of Emerson Street year rate/SF SF Cost 1 2017 0.678 1,000 678.00$ 2 2018 0.692 1,000 692.00$ 3 2019 0.706 1,000 706.00$ 4 2020 0.720 1,000 720.00$ 5 2021 0.734 1,000 734.00$ 6 2022 0.749 1,000 749.00$ 7 2023 0.764 1,000 764.00$ 8 2024 0.779 1,000 779.00$ 9 2025 0.795 1,000 795.00$ 10 2026 0.811 1,000 811.00$ 11 2027 0.827 1,000 827.00$ 12 2028 0.844 1,000 844.00$ 13 2029 0.861 1,000 861.00$ 14 2030 0.878 1,000 878.00$ 15 2031 0.896 1,000 896.00$ 16 2032 0.914 1,000 914.00$ 17 2033 0.932 1,000 932.00$ 18 2034 0.951 1,000 951.00$ 19 2035 0.970 1,000 970.00$ 20 2036 0.989 1,000 989.00$ 21 2037 1.009 1,000 1,009.00$ 22 2038 1.029 1,000 1,029.00$ 23 2039 1.050 1,000 1,050.00$ 24 2040 1.071 1,000 1,071.00$ 25 2041 1.092 1,000 1,092.00$ 26 2042 1.114 1,000 1,114.00$ 27 2043 1.136 1,000 1,136.00$ 28 2044 1.159 1,000 1,159.00$ 29 2045 1.182 1,000 1,182.00$ 30 2046 1.206 1,000 1,206.00$ 31 2047 1.230 1,000 1,230.00$ 32 2048 1.255 1,000 1,255.00$ 33 2049 1.280 1,000 1,280.00$ 34 2050 1.306 1,000 1,306.00$ 35 2051 1.332 1,000 1,332.00$ 36 2052 1.359 1,000 1,359.00$ 37 2053 1.386 1,000 1,386.00$ 38 2054 1.414 1,000 1,414.00$ 39 2055 1.442 1,000 1,442.00$ 40 2056 1.471 1,000 1,471.00$ 41 2057 1.500 1,000 1,500.00$ 42 2058 1.530 1,000 1,530.00$ 43 2059 1.561 1,000 1,561.00$ 44 2060 1.592 1,000 1,592.00$ 45 2061 1.624 1,000 1,624.00$ 46 2062 1.656 1,000 1,656.00$ 47 2063 1.689 1,000 1,689.00$ 48 2064 1.723 1,000 1,723.00$ 49 2065 1.757 1,000 1,757.00$ 50 2066 1.792 1,000 1,792.00$ total cost 57,437.00$ Rate/SF increased 2% per year Starting cost based on Rate/SF charged to Evanston by MWRD 2% increase based on 14 year history of payments to MWRD206 of 500 For City Council meeting of April 24, 2017 Item A7 Ordinance 40-O-17, Lead Water Service Abatement For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Ordinance 40-O-17, Amending City Code Section 7-12-4-2, Lead Service Line Replacement Program Date: April 24, 2017 Recommended Action: Staff recommends that City Council adopt Ordinance 40-O-17, amending City Code Section 7-12-4-2, Installation and Maintenance of Service Pipe from Tap to Fixtures. The proposed amendment would promote the replacement of lead water service lines by residential property owners. Funding Source: Funding for the lead water service abatement program would be from the Water Fund reserves and transferred to account 510.40.4225.62410 as needed as loans are issued. Livability Benefits: Built Environment: Manage water resources responsibly Health & Safety: Improve health outcomes Summary: For over ten-years the City has offered a non-codified lead water service line replacement program whereby the City would share the cost of replacing a lead water service line with property owners. Under this program, the property owner must replace the portion of the water service from their home to the valve located in the parkway at their own expense. Once this work is completed, the City will replace the portion of the water service from the parkway to the water main located in the street at no expense to the property owner. During 2016 five property owners took advantage of this program for the first time since its inception and there are currently 2 requests scheduled for 2017. Please note that this program is only for the replacement of a lead water service, and as such the new water service must be the same size as the existing water service. If the property owner increases the size of the water service, they are then Memorandum 207 of 500 responsible to replace the entire length of the water service (from the home to the water main) as this is considered a service line up-grade rather than a lead service line replacement. The recommended amendment to City Code Section 7-12-4-2 would officially codify this lead water service line abatement strategy presently made available to property owners if approved. In addition to the aforementioned lead abatement strategy this recommended amendment would also include an additional lead water service line replacement program in conjunction with the City’s annual water main replacement program. As part of the City’s water main replacement program, the City will replace the water main and the City owned portion of the water service line from the water main to the service valve located in the parkway. This replacement will be done at the City’s expense. The portion of the water service line from the building to the service valve in the parkway is owned by and the sole responsibility of the property owner. In an effort to encourage and incentivize the replacement of the property owner’s portion of the water service line; the City may offer a loan to the property owner for the replacement of his/her individual lead water service line. The loan may be provided at the residential property owner’s request. This loan will have a one-time service fee of $50.00, and this fee will apply to each loan. The loan funding will be disbursed from the City’s Water Fund. The money loaned for replacement of the lead service pipe will not exceed four thousand eight hundred dollars ($4,800.00) and will be payable back to the City over a forty-eight (48) month period. The loan repayment will be charged as a one hundred ($100) dollar per month ($200 every two months) charge that will appear on the property owner’s bi-monthly City water utility bill. The first billing statement of the repayment period will include the one-time service fee of $50.00, in addition to the $200 loan repayment amount. All loan repayment amounts or loan service fees are in addition to all other regular City utility bill charges. Other communities that have similar lead water service line replacement programs are the Village of Oak Park, the City of Cincinnati, the City of Madison (Wisconsin), and the Boston Water and Sewer Commission. Attachments: Ordinance 40-O-17 208 of 500 4/7/2017 40-O-17 AN ORDINANCE Amending City Code Section 7-12-4-2 NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. At the time of the adoption of this ordinance, the City Council determined that a voluntary shared program to replace lead water service lines in the City is a prudent step to improve the safety and durability of water distribution infrastructure. The voluntary program will be reasonably implemented on a cost share, or loan basis, as the case maybe, with an affected residential property owner. SECTION 2: Section 7-12-4-2 “Installation and Maintenance of Service Pipe From Tap to Fixtures,” of the Evanston City Code of 2012, as amended, is hereby further amended as follows: 7-12-4-2. - INSTALLATION AND MAINTENANCE OF SERVICE PIPE FROM TAP TO FIXTURES. (A) Service Pipe Requirements. 1.Every person desiring to be supplied with water from the City water system shall, at his/her own cost and expense, lay the service pipe from the tap in the main to the fixtures or outlets he/she desires supplied. 2. No such service pipe hereafter laid shall be less than one (1) inch in diameter between the main and the shutoff box, and from the shutoff box to the water meter. 3. The owner of the premises supplied with water shall keep the service pipe in repair from the service valve located in the shutoff box to the outlets, including all fixtures supplied through such pipe, at his/her expense. 209 of 500 40-O-17 ~2~ (B) Notice To Repair. If any such person shall permit any such pipe after the service valve to become broken or out of repair so that the water is wasted thereby, the City Manager, or his/her designees may, after two (2) days' notice in writing to such person to repair such pipe, turn off the water from such premises. Whenever the water is so turned off, it shall not be turned on again until the pipe and appurtenances on such premises, or in the buildings thereon, have been placed in proper repair. The notice herein provided for may be served by personal service upon the owner or by mailing such notice to the person in possession, charge or control. (C) Voluntary Lead Service Line Replacement Program. 1. The City offers a program where it may share the cost of replacing a lead service line with residential property owners. The residential property owner must first replace the water service line running from his/her home to the valve located in the parkway. This work must be done by the homeowner at his/her expense. Once this work is satisfactorily completed, the City will replace the water service line running from the connection point in the parkway to the connection at the water main located in the street. 2. This voluntary program will only replace a lead water service line. All new water service lines must be the exact size as the existing water service lines. 3. If the property owner increases the size of the water service, they can only do so at his/her sole expense, and are responsible for the quality of the work performed. A property owner increasing/upgrading the size must replace the entire length of the water service line running and connecting from the home to the water main. 4. The property owner must hire a licensed plumber to perform the water service line replacement between the house and the parkway valve. The City will not be responsible for the means and methods of any of the residential property owner’s work, or the work done by the owner’s agents/contractors. 5. The property owner’s plumber must obtain a permit from the City’s Community Development Department prior to performing the work. As part of the permit application, the plumber must indicate that it will replace the shutoff valve (curbstop and B-box) located in the parkway. Once the property owner’s portion of the water service line and shutoff valve is replaced, the City will schedule the replacement of the lead water service connecting from the valve in the parkway to the water main. Completion of the work depends upon the operational needs of the City and other work performed by the City’s water distribution employees. (D) Lead Service Line Replacement Program and Annual Water Main Replacement Program. 1. As part of the City’s water main replacement program, the City will replace the portion of the water service pipe from the water main to the service valve. This replacement will be done at the City’s expense. If City’s water main replacement project occurs on the residential property owner’s block, and 210 of 500 40-O-17 ~3~ his/her water service line is lead and connects to the water main being replaced, the City may offer a loan to the property owner for the replacement of his/her individual lead water service pipe. The loan may be provided at the residential property owner’s request. 2. This loan will have a one-time service fee of $50.00, and this fee will apply to each loan. The loan funding will disburse from the City’s Water Fund. The money loaned for replacement of the lead service pipe will not exceed four thousand eight hundred dollars ($4,800.00) and will be payable back to the City over a forty-eight (48) month period. 3. The loan repayment will be charged as a one hundred ($100) dollar per month ($200 every two months) charge that will appear on the property owners bi- monthly City water utility bill. The first billing statement of the repayment period will include the one-time service of $50.00, in addition to the $200 loan repayment amount. All loan repayment amounts or loan service fees are in addition to all other regular City utility bill charges. 4. The property owner must hire a licensed plumber to satisfactorily perform and complete the water service pipe replacement between the house and the parkway. The selected plumber must obtain a permit from the City’s Community Development Department prior to performing the work. The City will not be responsible for the means and methods of any of the residential property owner’s work, or the work done by the owner’s agents/contractors. 5. To be eligible for loan consideration under this subsection, a residential property owner must be current in paying any utility charges owed to the City. The property must have an operable AMR water meter. If a property owner fails to repay the loan balance, the City reserves the right to terminate water service, or take other actions as provided for under the City Code or state law. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity will not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 211 of 500 40-O-17 ~4~ SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Nothing in this Ordinance abridges, negates, or limits, the City’s immunities under state law, including but not limited to, the Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/et seq. The City will exercise reasonable care in implementing this ordinance. SECTION 5: This ordinance will be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 212 of 500 For City Council meeting of April 24, 2017 Item A8 Ordinance 27-O-17: Alley Paving Special Assessment No. 1521 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Alley Paving Special Assessment No. 1521 Ordinance 27-O-17 Date: April 18, 2017 Recommended Action: Staff recommends City Council adopt Ordinance 27-O-17 allowing the paving of the alley north of Brummel Street and east of Grey Avenue through the Special Assessment Process. Funding Source: Funding will be from: 2017 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417017) in the amount of $115,932.50, which has $250,000 budgeted in FY 2017; Special Assessment funds (Account 415.40.4217.65515 – 417017) in the amount of $115,932.50, which has $250,000 budgeted in FY 2017; and Sewer Fund (Account 515.40.4535.62461 – 417017) in the amount of $61,360.00, which has $150,000 budgeted in FY 2017 for this project. Livability Benefits: Built Environment: Enhance public spaces Detailed Funding Analysis: The 2017 CIP Fund has a budget allocation of $500,000 for special assessment alley improvements and $150,000 for sewer extensions related to alley improvements. The total estimated construction cost for this alley is $293,225 and the share of the adjacent property owners comes to $115,932.50 plus 9.0% for engineering and legal expenses for a total of share of $126,366.40. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus interest. The following table summarizes the project costs: Memorandum 213 of 500 Budget Description Account Project Number Budget Amount Project Cost Alley Paving - GO Bonds 415.40.4117.65515 417017 $250,000 $115,932.50 Alley Paving - SSA 415.40.4217.65515 417017 $250,000 $115,932.50 Sewer - Sewer Extensions on Alley Improvements 515.40.4535.62461 417017 $150,000 $61,360.00 Total Estimated Construction Cost: $293,225.00 Summary: The alley paving project was initiated by a petition from the property owners adjacent to this alley. The petition contained signatures representing 77% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on January 11, 2016. City staff then proceeded with design of the alley paving project. The project did not proceed in 2016 due to a lack of available funding. A public hearing for the project was held on March 14, 2017 to share the project design and to receive public comments. At the public hearing, the BLI received favorable comments in support of the project and the BLI voted to recommend to the City Council that the alley be paved through the special assessment process. Attachments: Ordinance 27-O-17 with the recommendation of BLI and estimate of BLI Engineer 214 of 500 3/29/2017 27-O-17 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1521 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by CTA Rail Road on the north, Brummel Street on the south, Grey Avenue on the west, and Brown Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8" Portland Cement Concrete Pavement, to a width of fourteen and a half feet (14.5’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of Two Hundred Fifty Two Thousand Seven Hundred Thirty Two and 85/100 Dollars ($252,732.85), being the cost of making and collecting the Assessment and all other expenses as provided by law, shall be 215 of 500 27-O-17 ~2~ paid for by Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That One Hundred Twenty Six Thousand Three Hundred Sixty Six and 43/100 Dollars ($126,366.43) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, One Hundred Twenty Six Thousand Three Hundred Sixty Six and 43/100 Dollars ($126,366.43) will be allocated as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of three percent (3%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, up to One Hundred Twenty Six Thousand Three Hundred Sixty Six and 43/100 Dollars ($126,366.43)of which are payable by the City, homeowners pay up to One Hundred Twenty Six Thousand Three Hundred Sixty Six and 43/100 Dollars ($126,366.43) of which are payable out of said installments, bearing interest at the rate of three percent (3%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be 216 of 500 27-O-17 ~3~ executed by and shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That David Stoneback, President of the Board of Local Improvements of the City of Evanston, Illinois, be and he is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in 217 of 500 27-O-17 ~4~ evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 218 of 500 27-O-17 ~5~ Exhibit A Recommendation 219 of 500 220 of 500 27-O-17 ~6~ Exhibit B Estimate 221 of 500 222 of 500 223 of 500 For City Council meeting of April 24, 2017 Item A9 Ordinance 28-O-17: Alley Paving Special Assessment No. 1522 For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Dan Manis, P.E., Senior Project Manager Subject: Alley Paving Special Assessment No. 1522 Ordinance 28-O-17 Date: April 18, 2017 Recommended Action: Staff recommends City Council adopt Ordinance 28-O-17 allowing the paving of the alley north of Simpson Street and east of the Union Pacific Railroad Right of Way through the Special Assessment Process. Funding Source: Funding will be from the 2017 Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417017) in the amount of $157,470, which has $250,000 budgeted in FY 2017 and from Special Assessment funds (Account 415.40.4217.65515 – 417017) in the amount of $81,837, which has $250,000 budgeted in FY 2017 for this project. Livability Benefits: Built Environment: Enhance public spaces Detailed Funding Analysis: The 2017 CIP Fund has a budget allocation of $500,000 for special assessment alley improvements. The total estimated construction cost for this alley is $239,307 and the share of the adjacent property owners comes to $81,837 plus 9.0% for engineering and legal expenses for a total of share of $89,202. The property owners will reimburse the City for their share of the project cost in one lump-sum payment or in installments for up to 10 years plus interest. The following table summarizes the project costs: Memorandum 224 of 500 Budget Description Account Project Number Budget Amount Project Cost Alley Paving - GO Bonds 415.40.4117.65515 417017 $ 250,000 $ 157,470 Alley Paving - SSA 415.40.4217.65515 417017 $ 250,000 $ 81,837 Total Estimated Construction Cost: $239,307 This special assessment is not an even 50/50 split due to this alley abutting the Union Pacific railroad right of way and a City owned parcel at the south end of the alley along Simpson Street. The estimated cost for this project, in combination with the estimated cost for Special Assessment 1521, exceeds the GO Bonds budget allocation for special assessment alley paving by $23,403. After adoption of the Ordinance, staff will bid the paving of these alleys along with three other alley paving projects. Staff will bring a recommendation to the City Council to award the paving of these alleys to the low bidder. If, based on the actual bid prices, the construction costs for this alley exceeds the budget allocation, staff will make a recommendation to make up any shortfall as part of the recommendation to award the construction of the alley. Summary: This alley paving project was initiated by a petition from the property owners adjacent to this alley. The petition contained signatures representing 53% of the abutting property owners. The petition was accepted by the Board of Local Improvements (BLI) on February 9, 2016. City staff then proceeded with design of the alley paving project. The project did not proceed in 2016 due to a lack of available funding. A public hearing for the project was held on March 14, 2017 to share the project design and to receive public comments. At the public hearing, the BLI received favorable comments in support of the project and the BLI voted to recommend to the City Council that the alley be paved through the special assessment process. Attachments: Ordinance 28-O-17 with the recommendation of BLI and estimate of BLI Engineer 225 of 500 3/29/2017 28-O-17 AN ORDINANCE To Approve the Construction of a Local Improvement Known as Evanston Special Assessment No. 1522 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: SECTION 1: That a local improvement shall be made within the City of Evanston, County of Cook, and State of Illinois, the nature, character, locality and description of which is as follows, to-wit: That the unimproved public alley in the block bounded by Leonard Place on the north, Simpson Street on the south, Rail Road ROW on the west, and Wesley Avenue on the east, in the City of Evanston, be improved by excavating, constructing the necessary drainage system and paving with 8" Portland Cement Concrete Pavement, to a width of thirteen feet (13’) and fourteen feet (14’). SECTION 2: That the Recommendation (Exhibit A) of the Board of Local Improvements of the City of Evanston, Illinois, of this Ordinance, and the Estimate of the Cost (Exhibit B) of said improvement made by the Engineer of said Board, both attached hereto, be and the same are hereby approved and by reference thereto made a part hereof. SECTION 3: That said improvement shall be made and the cost thereof, including the sum of Two Hundred Sixty Thousand Eight Hundred Forty Four and 64/100 Dollars ($260,844.64), being the cost of making and collecting the Assessment and all other expenses as provided by law, shall be paid for by 226 of 500 28-O-17 ~2~ Special Assessment in accordance with the Illinois Municipal Code, Chapter 65, Section 5/9-2-1, et seq. SECTION 4: That One Hundred Seventy One Thousand Six Hundred Forty Two and 47/100 Dollars ($171,642.47) of the cost of said improvement shall be allocated by the City; and the remainder of the cost, Eighty Nine Thousand Two Hundred Two and 17/100 Dollars ($89,202.17) will be allocated as private benefit. SECTION 5: That the aggregate amount to be assessed and each individual assessment shall be divided into ten (10) installments in the manner provided by law, and each of said installment shall bear interest at the rate of three percent (3%) per annum from sixty (60) days after the date of the first voucher issued on account of work done upon said proposed improvement. SECTION 6: That, for the purpose of anticipating the collection of the installments of said assessment levied against the real estate benefited thereby, general obligation bonds have been issued, up to One Hundred Seventy One Thousand Six Hundred Forty Two and 47/100 Dollars ($171,642.47) of which are payable by the City, homeowners pay up to Eighty Nine Thousand Two Hundred Two and 17/100 Dollars ($89,202.17) of which are payable out of said installments, bearing interest at the rate of three percent (3%) per annum, payable annually and signed on behalf of the City of Evanston, Illinois, by its Mayor and attested by its City Clerk and its corporate seal affixed thereto; and each interest coupon attached to said bonds shall likewise be executed by and 227 of 500 28-O-17 ~3~ shall bear the official or facsimile signature of the same officers who signed said bonds and who, if facsimile signatures are used, do adopt by their execution of said bonds as and for their proper signatures their respective facsimile signatures appearing on said coupons; and that said bonds shall be issued in accordance with and shall be in all respects conform to the provisions of an Act of the General Assembly of the State of Illinois, knows as the “Illinois Municipal Code,” effective July 1, 1961, and the Amendments thereto. SECTION 7: That David Stoneback, President of the Board of Local Improvements of the City of Evanston, Illinois, be and he is hereby directed to file a Petition in the Circuit Court of Cook County, Illinois, praying that steps may be taken to levy a Special Assessment to pay the cost of said improvement in accordance with the provisions of this ordinance and in the manner prescribed by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in 228 of 500 28-O-17 ~4~ evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 11: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 229 of 500 28-O-17 ~5~ Exhibit A Recommendation 230 of 500 231 of 500 28-O-17 ~6~ Exhibit B Estimate 232 of 500 233 of 500 234 of 500 For City Council Meeting of April 24, 2017 Item A10 Ordinance 31-O-17, Residents Parking Only on Sheridan Road North of Central St. For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 31-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18: Residents Parking Only Districts Date: April 18, 2017 Recommended Action: Staff recommends that the City Council adopt Ordinance 31-O-17, amending City Code Sections 10-11-18(A) and 10-11-18(C) adding: Residents Parking Only on Sheridan Road, both sides, Central Street north to 2815 Sheridan Road. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary: When the original Residents Parking Only Districts 1 and 3 were established in 1980, the residents on Sheridan Road from Central Street north to the area of the intersection of Sheridan Road/Isabella Street and Ridge Avenue had limited or no on-street parking available due to the traffic lane design. Though the vast majority of the homes on this portion of Sheridan Road have driveways and the resident home owners would be eligible to obtain the proposed permit, the primary purpose of the request is to provide ample parking in Districts 1 and 3 for their visitors based on the visitor pass eligibility. Amending the Evanston Resident Parking Only Districts 1 and 3 will help in providing needed visitor parking when necessary. Alderman Revelle supports the recommendation. --------------------------------------------------------------------- Attachment: Ordinance 31-O-17 Memorandum 235 of 500 3/29/2017 31-O-17 AN ORDINANCE Amending Schedule XVIII, “Residents Parking Only Districts,” of City Code Title 10, Chapter 11, Section 18(A), “District One (1)” and (C), “District Three (3),” Adding Parking Restrictions to Both Sides of Sheridan Road from Central Street North to 2815 Sheridan Road NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Schedule XVIII (A), “Residents Parking Only Districts,” of Section 10-11-18(A), “District One (1),” of the Evanston City Code of 2012, as amended, is hereby further amended to include the following: Sheridan Road Both sides Central Street to 2815 Sheridan Road SECTION 2: Schedule XVIII (C), “Residents Parking Only Districts,” of Section 10-11-18(C), “District Three (3),” of the Evanston City Code of 2012, as amended, is hereby further amended to include the following: Sheridan Road Both sides Central Street to 2815 Sheridan Road SECTION 3: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 236 of 500 31-O-17 ~2~ SECTION 5: If any provision of this Ordinance 31-O-17 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 31-O-17 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 31-O-17 is severable. SECTION 6: This Ordinance 31-O-17 will be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 237 of 500 For City Council Meeting of April 24, 2017 Item A11 Ordinance 32-O-17, Limited Parking on Greenwood Street For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 32-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(C): Limited Parking Date: April 18, 2017 Recommended Action: Staff recommends that the City Council adopt Ordinance 32-O-17, amending City Code Section 10-11-10(C) adding: Greenwood Street, south side, Grey Avenue to a point 125 feet east thereof. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary: With the increase in commercial activity in and around the 2000 block of Greenwood Street, it has been reported by commercial business owners that it has become increasingly difficult for patrons of their respective businesses to find adequate short term parking in the area. The negative parking impact is partially due to students attending classes at Evanston Township High School who are parking their vehicles in the area during business hours. Parking staff conducted a parking survey in April of 2016 in order to determine if the parking on the south side of Greenwood Street east of Grey Avenue was negatively impacted as reported. The results of the survey indicated that during peak business hours the area had occupancy rates of up to 97% from the hours of eight o’clock (8:00) A.M. to four o’clock (4:00) P.M. There were a total of 130 individual plates captured and out of those 33% were registered to other areas in Evanston and an additional 10% registered to Skokie. Rickey A. Voss, Parking/Fleet Manager visited the site on 2 different occasions and observed students from Evanston Township High School retrieving their vehicles from the aforementioned area at the conclusion of the school day. Alderman Braithwaite supports the recommendation. --------------------------------------------------------------------- Attachment: Ordinance 32-O-17 Memorandum 238 of 500 3/29/2017 32-O-17 AN ORDINANCE Amending Schedule X (C), “Limited Parking,” of City Code Title 10, Chapter 11, Section 10(C), “Two-Hour Limited Parking,” Adding the South Side of Greenwood Street from Grey Avenue to a Point 125 Feet East Thereof NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Schedule X (C), “Limited Parking,” of Section 10-11-10(C), “Two-Hour Limited Parking,” of the Evanston City Code of 2012, as amended, is hereby further amended to include the following: Greenwood Street South side, Grey Avenue to a point 125 feet east thereof SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 32-O-17 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 32-O-17 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 32-O-17 is severable. 239 of 500 32-O-17 ~2~ SECTION 5: This Ordinance 32-O-17 will be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 240 of 500 For City Council Meeting of April 24, 2017 Item A12 Ordinance 33-O-17, Residents Only Parking Districts For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 33-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 18(J): Residents Only Parking Districts Date: April 17, 2017 Recommended Action: Staff recommends that the City Council adopt Ordinance 33-O-17, amending City Code Section 10-11-18(J), District 11: delete 8:00 a.m. to 5:00 p.m., Monday through Friday and add: Twenty-four (24) hours daily, seven (7) days per week. Livability Benefit: Built Environment: Provide compact and complete streets and neighborhoods Summary: With the increase in commercial activity in and around the 1100 block of Emerson Street and on East Railroad south thereof, it has become difficult for the residents at the corner of Emerson Street and East Railroad (1122 Emerson) to find parking near their residence. It becomes exceedingly prohibitive during the months when the Farmers Market is taking place located not more than one (1) block south of the resident address. The original Residents Only Parking District 11 was established in 1991 by ordinance 115-O-91 so the residents of 1122 Emerson Street would have adequate parking. There is no off-street parking available. Staff at the request of Alderman Braithwaite conducted a small parking survey to determine who is parked in the district that currently encompasses and area of less than ¼ block. The survey provided information that there are enough spaces to hold the three (3) vehicles that are registered to 1122 Emerson Street and would not have any effect on other parkers in the area as the property is the only one on the block from Emerson Street south the first alley. Alderman Braithwaite supports the recommendation. Attachment: Ordinance 33-O-17 Memorandum 241 of 500 3/29/2017 33-O-17 AN ORDINANCE Amending Schedule XVIII (J), “Residents Parking Only Districts,” City Code Title 10, Chapter 11, Section 18(J), “District Eleven (11),” to Twenty-four (24) Hours Daily, Seven (7) Days per Week NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Schedule XVIII (J), “Residents Parking Only Districts,” of Section 10-11-18(J) “District Eleven (11),” of the Evanston City Code of 2012, as amended, is hereby further amended to the following: (J) District Eleven (11): 8:00 a.m. to 5:00 p.m., Monday through Friday: Twenty-four (24) hours daily, seven (7) days per week: SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 33-O-17 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 33-O-17 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 33-O-17 is severable. SECTION 5: This Ordinance 33-O-17 will be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 242 of 500 33-O-17 ~2~ Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 243 of 500 For City Council Meeting of April 24, 2017 Item A13 Ordinance 34-O-17, Limited Parking on Green Bay Road at Emerson Street For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Rickey A. Voss, Parking/Fleet Manager Subject: Ordinance 34-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter 11, Traffic Schedules, Section 10(G): Limited Parking Date: April 18, 2017 Recommended Action: Staff recommends that the City Council adopt Ordinance 34-O-17, amending City Code Section 10-11-10(G) adding: Green Bay Road, West side, from Emerson Street to a point 44 feet north thereof. Livability Benefit: Economy & Jobs: Retain and expand local businesses. Summary: With the new roadway construction completed on Green Bay Road, parking has become available on the west side of Green Bay Road from Emerson Street to Asbury Avenue. Hecky’s Barbecue, 1902 Green Bay Road, has requested that two (2) parking spaces be made available for customer use for a period of time not exceeding fifteen (15) minutes between the hours of 9:00 a.m. and 6:00 p.m. on any day. This action would allow customers adequate parking for customer carry-out activity. Alderman Holmes supports the recommendation. --------------------------------------------------------------------- Attachment: Ordinance 34-O-17 Memorandum 244 of 500 3/29/2017 34-O-17 AN ORDINANCE Amending Schedule X (G), “Limited Parking,” of City Code Title 10, Chapter 11, Section 10(G), Adding Green Bay Road West Side from Emerson Street to a Point 44 Feet North Thereof NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Schedule X (G), “Limited Parking,” of Section 10-11-10(G), of the Evanston City Code of 2012, as amended, is hereby further amended to include the following: Green Bay Road West side, Emerson Street to a point 44 feet north thereof SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 34-O-17 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance 34-O-17 that can be given effect without the invalid application or provision, and each invalid application of this Ordinance 34-O-17 is severable. 245 of 500 34-O-17 ~2~ SECTION 5: This Ordinance 34-O-17 will be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 246 of 500 For City Council meeting of April 24, 2017 Items A14 & A15 Ordinance 35-O-17: Decreasing Class D Liquor License for The Barn Ordinance 36-O-17: Increasing Class I Liquor License for The Barn For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 35-O-17, Decreasing the Number of Class D Liquor Licenses for The Barn Investment, LLC. d/b/a The Barn, 1016 Church Street (Rear), and Ordinance 36-O-17, Increasing the Number of Class I Liquor Licenses for The Barn Investment, LLC. d/b/a The Barn, 1016 Church Street (Rear) Date: April 18, 2017 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 35-O-17 and Ordinance 36-O-17. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 35-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-seven (57) to fifty-six (56). Ordinance 36-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(I), as amended, to increase the number of authorized Class I liquor licenses from two (2) to three (3), and permit issuance of a Class I license to The Barn Investment, LLC. d/b/a The Barn, 1016 Church Street (Rear). The Class I license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption both on the licensed premises and off the premises. Company representative Amy Morton submitted application materials to change Company’s liquor license from Class D to Class I. Legislative History: At the March 22, 2017 Liquor Control Review Board meeting, Company requested consideration of application for a Class I liquor license. Memorandum 247 of 500 ------------------------------------------------------------------------------------- Attachments: Ordinance 35-O-17 Ordinance 36-O-17 Application Minutes of the March 22, 2017 Liquor Control Review Board meeting 248 of 500 03/27/17 35-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-Seven to Fifty-Six (The Barn Investment, LLC d/b/a The Barn, 1016 Church Street (Rear)) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 5756 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-seven (57) to fifty-six (56) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). The total fee required hereunder for renewal applicants electing to make semiannual 249 of 500 35-O-17 ~2~ payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-seven (57) fifty-six (56) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 250 of 500 3-27-17 36-0-17 AN ORDINANCE Amending City Code Section 3-4-6-(I) to Increase the Number of Class I Liquor Licenses from Two to Three (The Barn Investment, LLC. d/b/a The Barn, 1016 Church Street (Rear)) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class I of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: I Restaurant/ Package Store Liquor Liquor $7,500 $7,500 23 None 12 p.m. – 10 p.m. (Sun- Thurs); 12 p.m. – 11 p.m. (Fri-Sat) SECTION 2: Subsection 3-4-6-(I) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class I liquor licenses from two (2) to three (3) to read as follows: (I) CLASS I licenses, which shall authorize the retail sale in a restaurant of alcoholic liquor for both consumption on the licensed premises where sold, and for consumption off the premises. No Class I license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in Section 3-4-1 of this Chapter. Each Class I license shall be subject to the following conditions: 1. The Class I license requires the licensee to operate both the restaurant and retail sales area. The licensee shall not assign the privilege to operate the retail sales area. Class I licenses authorize retail sales of alcoholic liquor in original packages to persons of at least twenty-one (21) years of age for consumption off the premises. 2. It shall be unlawful for a Class I licensee to sell a single container of wine in its original package unless the volume of the container is greater than or equal to 251 of 500 36-O-17 ~2~ 375 milliliters. 3. It shall be unlawful for a Class I licensee to sell a single container of beer in its original package unless the volume of the container is greater than or equal to ten (10) ounces or 295 milliliters. 4. It shall be unlawful for a Class I licensee to sell a single container of an alcoholic spirit in its original package unless the volume of the container is greater than or equal to 200 milliliters. 5. A Class I licensee shall sell alcoholic liquor in original packages for off-premises consumption at a cash register designated for the sale of such alcoholic liquor and which is operated by a person of at least twenty-one (21) years of age. 6. Alcoholic liquor may be sold in restaurants holding Class I licenses for consumption on the licensed premises only when their patrons are offered expanded food service during the hours set forth in this Section. An expanded food service shall consist of such items as sandwiches, flatbreads, empanadas, hot dogs, salads, or other similar a la carte items to customers who are purchasing a wine, beer, or alcoholic spirit. 7. The sale of alcoholic liquor for both on premises consumption, and for consumption off the premises, shall begin after twelve (12:00) p.m. Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 10:00 p.m. on any Sunday through Thursday. Alcoholic liquor shall not be sold after the hour of 11:00 p.m. on any given Friday or Saturday. 8. Class I licenses shall permit the tasting of samples of beer, wine, and alcoholic spirits, permitted to be sold under this classification, on the licensed premises during authorized hours of business. No charge, cost, fee, or other consideration of any kind shall be levied for any such tasting. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce for wine, two (2) fluid ounces for beer, and one-quarter (0.25) fluid ounce for alcoholic spirits, to any person in a day. Licensees must have at least one (1) BASSET-certified site Manager on-premises whenever offering wine, beer, or alcoholic spirits for tasting. Licensees must provide food service when offering wine, beer, and/or alcoholic spirits for tasting. 9. Class I license fees are as follows: The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be $7,500.00. 252 of 500 36-O-17 ~3~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $7,875.00. No more than two (2) three (3) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 253 of 500 254 of 500 255 of 500 256 of 500 257 of 500 Page 1 of 2 MEETING MINUTES Liquor Control Board Wednesday, March 22, 2017 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Elizabeth Tisdahl; Marion Macbeth; Dick Peach Members Absent: Byron Wilson Staff Present: Grant Farrar, Theresa Whittington Others Present: Peter O’Malley (Class A/K Amendment); Brian O’Malley (Class A/K Amendment); Amy Morton (The Barn); James Dietz (Hilton Garden Inn); Redmond McGrath (Hilton Garden Inn) Presiding Member: Local Liquor Control Commissioner Elizabeth Tisdahl/Mayor CALL TO ORDER The Local Liquor Control Commissioner Elizabeth Tisdahl called the meeting to order at 11:30 a.m. NEW BUSINESS MHF Evanston Operating V, LLC, Dba Hilton Garden Inn, 1818 Maple Street, Evanston, IL 60201 Redmond McGrath and James Dietz of Hilton Garden Inn requested approval for a Class C liquor license (Restaurant-Hotel/Liquor). Redmond McGrath stated that the application is for an existing business that is having a change in ownership. The day-to- day operations are remaining the same. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on April 10, 2017. The Barn Investment LLC, Dba The Barn, 1016 Church Street (rear), Evanston, IL 60201 Amy Morton (AM) requested a change in license class from Class D (Restaurant/liquor) to Class I (Restaurant/packaged-good sales). She plans to sell a custom made apothecary cocktail packaged-good product for off-site consumption. The cocktail will be produced and bottled on site and the container sealed in wax and labeled. The product will be sold in packs of four (4) individual bottles. Mayor Tisdahl asked Amy if she was aware of the annual fee difference. AM responded that she is aware that the class I is $7500 a year. Mayor Tisdahl asked what sort of drinks will be bottled. AM responded that it will be different varieties of cocktails and the first one planned is bourbon- based. Dick Peach commented that it is an interesting concept. Marion Macbeth asked about 258 of 500 Page 2 of 2 the temperature of the cocktail; AM responded that customers could pour the product over ice at home. Mayor Tisdahl and Marion suggested written instructions. Grant Farrar asked if AM is aware of any similar business models. AM is not aware of anyone else doing this concept. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on April 10, 2017. CONTINUED BUSINESS Peter O’Malley (The Second Bottle – Craft Beer Specialty Shop) Draft amendments to liquor classes A and K were distributed in advance of the meeting. Peter O’Malley (PO) shared his thoughts on the proposed amendments. PO stated that he is interested in pursuing amendment to license class K but wishes to lower the minimum container size from 22 oz. to 12 oz. He stated that this is in keeping with the current craft beer trends. Small 12 oz. craft beers are selling for between $10-24 per bottle. Grant Farrar (GF) stated that it is an issue of consistency and that the container size limits was written to be consistent with other business near the core area. GF said it is a policy issue for the Liquor Board to consider. PO stated that Class I allows for the sale of beer in 10 oz. bottles. Dick Peach said he feels an entirely different audience would buy a 12 oz. craft beer selling for over $9. He acknowledged that the growing craft beer market is changing the general market place. He suggested that perhaps general size limits need to be reviewed and addressed by the Board. Grant Farrar asked about the proposed location. Peter and Brian O’Malley indicated that they are looking at a space on Central Street. Mayor Tisdahl asked if it is close to the stadium. The O’Malley’s assured Mayor Tisdahl that the space is located on the other side of Central Street, far from the stadium. Mayor Tisdahl requested that “craft beer” be clearly defined and recommended lower the beer container size limit to 12 oz. GF stated that a draft of the latest revision will get distributed to Peter O’Malley in advance of City Council. The Board recommended issuing a revised amendment to liquor license Class K to be introduced at the City Council meeting on April 10, 2017. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Elizabeth Tisdahl, Mayor at 11:44 p.m. March 22, 2017. Respectfully Submitted, Theresa Whittington Liquor Licensing Manager, Legal Department 259 of 500 For City Council meeting of April 24, 2017 Item A16 Ordinance 12-O-17: Amending Class K Liquor License Allowing On-Site Consumption of Beer and Wine For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Administrative Adjudication & Liquor Licensing Manager Subject: Ordinance 12-O-17, Amending City Code Section 3-4-6(K) Allowing On- Site Consumption of Beer and Wine for the Class K Liquor License Date: April 18, 2017 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 12-O-17. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 12-O-17 amends Evanston City Code of 2012 Subsection 3-4-6(K), as amended, to allow on-site consumption of beer and wine for the Class K Liquor License. This Ordinance updates the liquor code to: include a craft beer definition consistent with the Illinois Liquor Code, 235 ILCS 5/3-12(18)(a); exclude the downtown core area from obtaining a Class K Liquor License; and require Class K Liquor License holders to provide limited food service when providing sale of craft beer and wine for on-site consumption. This license will permit Company to retail sale of beer and wine only to persons of at least twenty-one (21) years of age for consumption on the premises. Peter O’Malley submitted a request for amendments to the Class K Liquor License. Legislative History: At the March 22, 2017 Liquor Control Review Board meeting, Peter O’Malley requested consideration to amend the Class K liquor license. ------------------------------------------------------------------------------------- Attachments: Ordinance 12-O-17 See Agenda Items A14/A15 for Minutes of the March 22, 2017 Liquor Control Review Board meeting Memorandum 260 of 500 3/14/2017 3/27/2017 12-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(K) Allowing On-Site Consumption of Beer and Wine for the Class K Liquor License NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-6 of the Evanston City Code of 2012, “Definitions,” as amended, is hereby further amended and revised to include the following definition: CRAFT BEER. A beverage obtained by the alcoholic fermentation of an infusion or concoction of barley, or other grain, malt and hops in water, and includes, among other things, beer, ale, stout, lager, porter and the like, manufactured by a Class 1 Brewer as defined in 235 ILCS 5/3-12(18)(a). SECTION 2: Class K of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: K Wine, Beer, and Spirits Shop Tasting Beer, Wine Wine, Beer, and Spirits $5,000 $5,000 2 Store under 5,000 sq. ft. and Core Area Exclude d Off-Site Consumption: 8 a.m.— Midnight On-Site Consumption: 10a.m.—9 p.m. (Mon- Thurs); 10 a.m. – 10 p.m. (Fri-Sat); 12 p.m.— 9 p.m. (Sun) SECTION 3: Subsection 3-4-6-(K) of the Evanston City Code of 2012, as 261 of 500 12-O-17 ~2~ amended, is hereby further amended and revised as follows: (K) Class K licenses, which shall authorize the retail sale of alcoholic liquor, wine and beer for consumption off the premises and the sale of wine and beer for consumption on the premises to persons of at least twenty-one (21) years of age as set forth herein. 1. It shall be unlawful for a Class K licensee to sell a single sealed container of wine for consumption off premises unless the container is greater than or equal to sixteen (16) fluid ounces or 0.473 liters. 2. It shall be unlawful for a Class K licensee to sell a container of craft beer for consumption off the premises unless the volume of the container is greater than or equal to twelve (12) ounces or 0.355 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six (6) single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer.The sale of alcoholic liquor at retail pursuant to the Class K license may begin after 8:00 a.m. Monday through Sunday. Alcoholic liquor shall not be sold after the hour of 12:00 midnight on any day. 3. Class K licensees may during authorized hours of business offer for on- site consumption beer and/or wine for retail sale.Wine tasting shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples of wine, each of which shall not exceed one (1) fluid ounce, to any person in a day. Licensees may sell wine samples, but the volume of any wine sample sold shall not exceed six (6) fluid ounces and the total volume of all wine samples sold to a person in a day shall not exceed twelve (12) fluid ounces. Licensees shall not provide and/or sell more than a total of fifteen (15) fluid ounces of wine samples to any person in a day. Beer tasting of only the beers permitted to be sold under this classification for consumption off-premises shall be permitted during authorized hours of business. Licensees shall not provide more than three (3) free samples of beer, each of which shall not exceed two (2) fluid ounces, to any person in a day. Licensees may sell beer samples, but the volume of any beer sample sold shall not exceed twelve (12) fluid ounces and the total volume of all beer samples sold to a person in a day shall not exceed twenty-four (24) fluid ounces. Licensees shall not provide and/or sell more than a total of thirty (30) fluid ounces of beer samples to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on- premises whenever offering wine and beer for tasting or retail sale for on- 262 of 500 12-O-17 ~3~ site consumption. All persons who sell, open, pour, dispense or serve craft beer or wine shall be BASSET certified. Licensees must provide food service when offering wine and beer for tasting. Beer or wine sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. Beer or wine for product sampling or retail sale for on-site consumption shall be sold and dispensed only in containers provided by the licensee. 4. The licensed premises shall not exceed a gross area of five thousand (5,000) square feet total. 5. Not less than ten percent (10%) but not more than twenty percent (20%) of total gross square foot area of the licensed premises shall be designated for the sale of food. 6. Not more than ten percent (10%) of total gross square foot area of the licensed premises may be designated for the sale of beer. 7. Not more than two percent (2%) of total gross square foot area of the licensed premises may be designated for the sale of alcoholic liquor other than wine and beer. 7. Licensees who during authorized hours of business, offer for on-site consumption samples of beer and/or wine shall provide limited food service such as cheese, crackers, snack food or other similar deli-style items to customers who are sampling beer and/or wine. 8. No such license may be granted to an establishment that is located within the core area as defined in Section 3-4-1 of this Chapter. 9. The sale of wine and/or beer for consumption off site shall be limited to the hours of 8:00 a.m. until Midnight on any given day. The sale of wine and/or beer for consumption on site shall be from 10:00 a.m. until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m. Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be five thousand dollars ($5,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be five thousand one hundred sixty dollars ($5,160.00). No more than two (2) such license(s) shall be in force at any one (1) time. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 263 of 500 12-O-17 ~4~ SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 264 of 500 For City Council meeting of April 24, 2017 Item A17 Ordinance 21-O-17: Board of Local Improvements For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Subject: Ordinance 21-O-17, Amending City Code Title 7, Chapter 15, “Board of Local Improvements” Date: April 18, 2017 Recommended Action: Staff recommends City Council adoption of Ordinance 21-O-17 amending City Code Title 7, Chapter 15 “Board of Local Improvements.” Livability Benefits: Innovation & Process: Support local government best practices and processes. Summary: Ordinance 21-O-17 serves to update the Board of Local Improvements (“Board”) City Code language to accurately identify City staff that constitute the Board membership and conform to State of Illinois requirements. Illinois State Code 65 ILCS 5/9-2-7 establishes the composition requirements of a municipal Board of Local Improvements. In part, the State of Illinois Code states: “In cities having a population of 50,000 or more and less than 500,000, there is created a board of local improvements consisting of 6 members, of which board the commissioner of public works shall be the president. The other members of this board shall be the superintendent of streets, the superintendent of sewers, the superintendent of special assessments, the city engineer and the city clerk, or if there is no office of City Clerk, the City Comptroller.” Following the reorganization of the Public Works Agency, Ordinance 21-O-17 updates the titles of the employees that are members of the Evanston Board of Local Improvements and makes additional minor text amendments to modernize the language of the ordinance to current City standards. Attachments: Ordinance 21-O-17 Memorandum 265 of 500 3/2/2017 21-O-17 AN ORDINANCE Amending City Code Title 7, Chapter 15, “Board of Local Improvements” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: City Code Title 7, Chapter 15, “Board of Local Improvements,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CHAPTER 15 - BOARD OF LOCAL IMPROVEMENTS 7-15-1. - ESTABLISHMENT; MEETINGS. There is hereby established a Board of Local Improvements for the City. The Board of Local Improvements shallwill meet at such times as it may determine, or upon call of the President thereof, and shall havehas the powers and duties granted to it by 65 ILCS 5/9-2-1, et seq., as amended. The Board of Local Improvements shall consists of six (6) members., of which the Board Director of Public Works shall be the President. The other members of the Board shall be: The Superintendent of Streets and Sanitation; Director of Utilities; Superintendent of Special Assessments; the City Engineer; and the City Clerk. The Director of the Public Works Agency is the President of the Board of Local Improvements. The other members of the Board are: the Bureau Chief of Infrastructure Maintenance, the Sewer Supervisor, the Superintendent of Special Assessments, the City Engineer, and the City Clerk. 7-15-2. - SUPERINTENDENT OF SPECIAL ASSESSMENTS. (A) Creation. There is hereby created the Office of Superintendent of Special Assessments who shall havehas charge and control of special assessments. (B) Appointee to act as Superintendent of Special Assessments. The City Manager shallwill appoint a person Superintendent of Special Assessments; provided, that if the designee is a City employee, no salary or compensation shall will be paid or allowed for Superintendent services as said Superintendent in addition to the employee's salary. 266 of 500 21-O-17 2 (C) General duties. It shall be is the duty of the Superintendent of Special Assessments to have charge of all proceedings relative to special assessments for public improvements, under the direction of the Board of Local Improvements, assigned to the Board of Local Improvements. The Superintendent shallmust apportion or reapportion, when the court shall orders any changes therein, the cost of all special assessments and prepare and cause to be filed all assessment rolls. The Superintendent shallwill keep a docket of all assessments, condemnations and sidewalk proceedings and a record of therelated court proceedings relating thereto. SaidThe Superintendent shallwill also mail, post and publish all notices required by law relating to special assessments. (D) Duties in connection with the assessment rolls. The Superintendent of Special Assessments shallwill have prepared and keptkeep at the Civic Center copies of all assessment rolls. Such copies shallwill be prepared, inspected and verified by the Superintendent before the original assessment roll shall beis filed in court. 7-15-3. - PUBLIC IMPROVEMENT BY SPECIAL ASSESSMENT. All contracts for the making of public improvements to be paid wholly or in part by special assessment or special tax shallwill be advertised and let in strict accordance with the provisions of 65 ILCS 5/9-2-1 et seq. All such contracts shallwill contain provisions protecting the interests of the City, and in all cases bonds shallwill be required from contractors as specified in such Act65 ILCS 5/9-2-1 et seq. Whenever the first installment of any special assessment or special tax levied for the purpose of paying for any improvement done or performed under the provisions of the aforementioned Act is not collected when payments fall due, vouchers, on account of work done by the contractor, may be issued payable out of the first installment when collected. Such vouchers shall bear interest from the date thereof at the market rate, payable annually, and shall be signed by the Mayor and attested by the City Clerk. Each such voucher shall be issued when ordered by the Director of Public Works, and shall entitle the holder thereof to exchange the same at the Office of the Finance Director, for a warrant of the City in the amount then due, including accrued interest, if and when funds are realized and available for payment from the collection of the first installment; and if such first installment is insufficient, then from any surplus to the credit of the remaining installments of the special assessment against which such voucher is issued. No interest shall be payable after the date when each such voucher shall be exchangeable for a warrant, whether then exchanged or not, and it shall be the duty of the Finance Director to ascertain the first date when funds shall be available for payment of the warrants so as to prevent the accrual of unnecessary interest charges. The Superintendent of Special Assessments will account for all Special Assessment activity in the Special Assessment Fund. Special Assessment payments shall be made by City residents either by paying to the City one (1) aggregate sum of their respective portion of the assessment or in ten (10) installments with an interest rate as determined by the Chief Financial Officer annual; Special Assessment payments shall then be 267 of 500 21-O-17 3 deposited in the City’s Special Assessment Fund, in accordance with 65 ILCS 9-2-1 et seq. All vendor payments will be made in accordance with the City of Evanston Purchasing Manual and the annual bid approval by the City Council. All contracts to be paid wholly or in part by special assessment or special tax shallwill contain covenants, in substance, to the effect that the contractor shallwill have no claim or lien against or upon any property of the City in any event, except from the collection of the special assessment or special tax made for the work contracted for.; Furthermore, no liability shallwill attach to the City, except for unreasonable delinquency in the collection of such special assessment or special tax and the payment of the contractor for the improvement specified in the contract. 7-15-4. - PROTECTION IN CONNECTION WITH STREET EXCAVATIONS; LIABILITY FOR INJURIES. Whenever the Director of the Public Works Agency or the Board of Local Improvements shall letpermits any work or improvement which shall requireing the digging up, use, or occupancy of any street, alley, highway or public ground of the City, there shallwill be inserted in the contract for the same a provision requiring such contractor to place and maintain such barriers and lights as will effectually prevent the happening of any accident in consequence of such digging, use, or occupancy of any street, alley, highway or public grounds, for which the City might be liable, and also such other covenants and conditions as experience may prove necessary to save the City harmless from damages. There shallwill be inserted in such contract a provision that the party contracting with the City shall be liable for all damages occasioned by the digging up, use or occupancy of such street, alley, highway or public grounds, or which may result therefrom or which may result from the carelessness of such contractor, his/her agents, employees or workmen, and bond to protect the City in this regard shallwill be required. 7-15-5. - DEFAULT OF CONTRACTOR ON PUBLIC WORK. In case the prosecution of any public work shall be suspended in consequence of the default of any contractor, the Director of the Public Works Agency may, with the approval of the City Manager, where the urgency of the case and the interests of the City require, employ workers to perform or complete any improvement ordered by the City Council. 7-15-6. - LIABILITY BONDS FOR CERTAIN WORK OR IMPROVEMENTS. Whenever any work or improvement of sufficient hazard or magnitude to require a bond is let by contract to any person, the officers of the City shallwill, in all cases, require bond from such person, with good and sufficient sureties in such amount as shallwill not only be adequate to insure the performance of the work in the time and manner required in such contract, but shallwill also indemnify the City and hold the City harmless the City 268 of 500 21-O-17 4 against all liabilities, judgments, costs and expenses which may in anywise accrue against the City as a result of the granting of such contract, or which may in anywise result from the carelessness or neglect of such person, his agents, employees or workers. When notice has been given by the City of the pendency of any suit, the judgment therein shallwill be conclusive evidence against such person and his/her sureties on such bond, not only as to the amount of damages but also as to his/her liability. The bond shallwill be conditioned for the payment of all claims and demands whatsoever which may accrue to each and every one of the contractor's employees, or any assignee or subcontractor of such contractor, in or about the performance of the contract. In all cases, such bond shallwill be executed in accord with 65 ILCS 5/11-39-3, before the letting of any contract where bonds are required to be taken. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This Ordinance 21-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 269 of 500 21-O-17 5 Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: _________________________, 2017 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 270 of 500 For City Council meeting of April 24, 2017 Item A18 Ordinance 41-O-17, Negotiate a Sales Contract for 1714-1720 Chicago Avenue For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager Paul Zalmezak, Senior Economic Development Coordinator Subject: Ordinance 41-O-17, Authorization of the City Manager to Negotiate a Sales Contract for the City-Owned Real Property Located at 1714-20 Chicago Avenue Date: April 18, 2017 Recommended Action: Staff recommends City Council adopt Ordinance 41-O-17, authorizing the City Manager to negotiate a sales contract for the City-Owned real property located at 1714-1720 Chicago Avenue. A two-thirds majority of City Council is required to adopt Ordinance 41-O-17. Livability Benefit: Economy & Jobs: Expand job opportunities Background: Over the past several years, this property has been identified by multiple parties as a potential redevelopment site for mixed use office/residential, performing arts, housing, and hotels. Interest in office development for the site has increased as Evanston’s office vacancy rate declined and the demand for Class A office space increased. The placement of an office use would support the downtown retail and restaurant base, and would increase the City’s total tax base, which would help moderate tax increases for all Evanston taxpayers The property, commonly referred to as “the Library parking lot”, is an estimated 32,000 square feet. The parking lot is one of the City’s off street parking lots (Lot 3) and contains 74 parking spaces. The lot features a solar canopy solar powered charging station. Staff issued a Request for Proposals in September 2016 and received three bids. In November 2016, the Economic Development Committee of the Evanston City Council Memorandum 271 of 500 approved a process that directed staff to work exclusively with one of the bidders, a development partnership consisting of Greg Stec, Bruce Larson, and Conor Commercial to gather community input prior to filing for the planned development approval process. The development team presented at numerous community meetings and had individual meetings with the Woman’s Club of Evanston, the Frances Willard House, and neighboring condominium associations. The community input impacted a number of changes including: • Hiring a local architect, Paul Janicki, to redesign the building, in partnership with Holabird & Root • Building redesigned to reflect historical context of Woman’s Club of Evanston and Frances Willard House • Reduction from fourteen stories to nine stories • Building reduced in size from 207,000 square feet to 136,000 square feet • Inclusion of a gallery space on the first floor for Frances Willard House use • South elevation design improvements including greenery to provide better views from Woman’s Club of Evanston building. • Increased setbacks along Chicago Avenue to better align with the adjacent properties. As a result of reducing the size of the building, the developer has reduced the offer on the property from $5 million to $4 million. Summary Staff recommends City Council authorize the City Manager to negotiate the sale of the property for a purchase price of $4,000,000. Legislative History This is the first step of the two-step process to sell City-owned real property. The second step will be for the Council to review a real estate sale contract with terms of sale outlined for approval. Attachments: - Map of Property - Updated development proposal and offer -Ordinance 41-O-17 272 of 500 273 of 500 274 of 500 275 of 500 276 of 500 Executive Summary Throughout the last six months within the City of Evanston there have been a few changes in regards to the development of the property located at 1714-1720 Chicago Avenue commonly known as the “Library Parking Lot”. To start, after our initial 1st Ward Community Meeting on Tuesday December 6th, our partner, Connor Commercial together with its design team (Wright Architects) mutually agreed to “step down” from their role as the Development/design team and remain in the project just as the General Contractor or Mc Shane Construction Company. Bruce Larson along with Gregory Stec, the original team members, have agreed to forge ahead and “stay the course” in developing the City of Evanston’s “Library Parking lot”. One crucial addition to the team was finding an architect that understood the climate of design and historical significance within the City of Evanston. Paul Janicki from the Paul Janicki Architects Inc. was introduced to Gregory Stec at the 1st ward meeting, and after numerous conversations, was ultimately retained by the Group to act as the new Lead Design Architect for the Project. While choosing the right architect for the task at hand was crucial, listening to our adjacent neighbors (i.e. Woman’s Club of Evanston and Frances Willard Foundation) was also a high priority for the development to move forward. Thus, Bruce and Gregory met with both groups at 1702 Chicago on the following dates: 1) 11/28/2016 Initial Meeting 2) 12/2/2016 Tour and Meeting 3) 12/9/2016 Meeting with Women’s Club Attorney and Group 4) 2/21/2017 Meeting with both groups with Paul Janicki In addition, the development team has also met with the City of Evanston staff during this 6 month period to take direction on conceptual design, bulk and height. Currently, our project team believes an 11-story office development project will allow for the following: Replace all 74 public parking stalls at the same rate as the library lot. Allocate the first three floors to car parking, while provide a Frances Willard viewing center on the first floor, and provide a beautiful “Green” backdrop for the Women’s club to the south for certain occasions and events such as weddings. Provide eight floors of new Class A office space at +/- 17,000 square feet per floor for a total of +/- 136,000 square feet. Again, this will help stem the flow of businesses leaving Evanston due to a lack of available high quality space. (*Down from the initial 207,000 Square feet proposed at 14 stories) Create significant new real estate tax revenue for the City of Evanston Deed Restrict the Property in perpetuity. Thus, it cannot be sold to a Non-for-Profit or Non-Tax Exempt Entity such as Northwestern University The Proposed 11-story height is in context with surrounding office and residential buildings. 277 of 500 Bring new office workers to the area (approximately 500) who will shop and dine at locally owned businesses and restaurants Provide an opportunity to keep local employers such as “LiveWatch” in Evanston. Due to the decrease in rentable square footage, along with the increase in the price per square cost of construction, the realization of full asking price for the land is unrealistic. Purchase Price $4 MM This bid price is conditioned on the City of Evanston providing: Zoning and conceptual plan approval within the contract due diligence City of Evanston approval to develop a minimum of 136,000 retable square feet of market rate office product 90 days of due diligence time for physical site investigation Purchaser will agree to place a deed restriction on the property prohibiting the sale of any portion of the building to a non-real estate tax paying entity City of Evanston to provide relief on required parking count for office space Commitment from staff to fast-track the entitlement processd Project Description The overall project design is intended to blend and capture the City’s historic architectural heritage while fostering civic pride among 1st ward residents. The initial elevation was originally planned to be 14 Stories, but after our 1st Ward initial Community meeting, the proposed building was lowered to 11 Stories. The first three floors of the building will be dedicated to car parking to minimize the impact of the project given the density of the neighborhood. Given the small 27,000 square foot land parcel, the proposed project’s initial plan was to maximize the development potential, but has now changed. With outside input and staff input, our development team is mindful of the streetscape, instituting more green elements into our front & side elevations, and thoughtful/strategic about traffic flow in the alley. Design Plans Proposed development calls for an 11-story office building with the first 3 levels dedicated to car parking providing: Rentable square footage of approximately 136,000 square feet. 3-4 elevator’s located at the lobby level Sustainable design with transit oriented features such as bike storage Outdoor meeting and plaza areas Flexible floor plates and an efficient mechanical system to reduce operating costs Minimum of LEED Silver Certification Development Team has provided the design plans listed below on the following pages: 278 of 500 Rendering Elevations Conceptual Site Plan Developer Entity A Self Purposed LLC will be created for the proposed development. The members of the LLC will be: Gregory Stec Bruce Larson Institutional Joint Venture Partner / Owners Representative Greg Stec will be the lead manager and principal of Self Purpose LLC. Greg has multiple years of experience in the development, construction and property management of residential apartments in Chicago and the surrounding suburbs. For your reference, attached* are examples of recently built and in-progress projects. As demonstrated by these examples, our team’s focus is developing successful projects. Our team owns and manages the projects. In addition the development of these projects will contribute to the local economy by creating new job opportunities during the construction phase and permanent positions for- site management and maintenance of the complex. The apartments also bring a new consumer base to the local business area. Bruce Larson: Forthcoming Institutional JV Partner: Forthcoming Sources and Uses A project budget consisting of land at $4 MM and improvements estimated at $47,000,000 will be refined and finalized in the due diligence process. The source of funds will be provided by the Self Purpose LLC together with an institutional Joint Venture Partner where there is an existing relationship already in place. Project Schedule Contract Execution: May 22, 2017 Zoning and Entitlements: September 22, 2017 Land Closing: October 1, 2017 Construction Start: October 7, 2017 Construction Complete: March, 12 2019 279 of 500 280 of 500 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, April 24, 2017 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF APRIL 17 , 2017 III. ITEM FOR CONSIDERATION (P1) Grant Renewal with Open Communities for Continuation of the Evanston Landlord-Tenant Program The Housing, Homelessness and Human Relations Commission and staff recommend approval of a $40,500 renewal grant to Open Communities (614 Lincoln Ave, Winnetka, IL 60093) to continue the Evanston Landlord-Tenant Program. The City has partnered with Open Communities to provide landlord- tenant services to Evanston residents and property owners since August 1, 2011. The period of services funded would be from January 1 – December 31, 2017. The funding source is the City’s Affordable Housing Fund, (Account 250.21.5465.62490), which has a budget of $75,000, out of a total $1,704,757 budgeted for 2017. For Action (P2) Community Partners for Affordable Housing Application for HOME & Affordable Housing Funding The Housing, Homelessness and Human Relations Commission and staff recommend approval of two forgivable loans in the not to exceed amounts of $252,662 in HOME funds and $326,502 in Affordable Housing Funds to Community Partners for Affordable Housing (400 Central Avenue, Suite #111, Highland Park, IL 60035) for the acquisition and rehabilitation of two affordable rental housing units. Funding is from the HOME Investment Partnerships Program and the City’s Affordable Housing Fund. Currently, the City has a total of $300,000 in HOME funds (Account 240.21.5430.65535) and $1,000,000 in Affordable Housing Funds (Account 250.21.5465.65535) budgeted in FY 2017 for affordable housing projects. For Action 281 of 500 Planning & Development Committee Meeting Agenda April 24, 2017 (P3) Ordinance 42-O-17, Major Adjustment to a Planned Development at 1881 Oak Avenue Staff recommends adoption of Ordinance 42-O-17 for approval of a Major Adjustment to a Planned Development at 1881 Oak Avenue, also known as E2. The applicant proposes to reduce the number of required parking spaces, currently 353, by 25% (88 spaces) in order to lease those spaces to the public. The applicant has agreed to a one-time $5,000 contribution to the City of Evanston Divvy Program as a public benefit. For Introduction (P4) Ordinance 38-O-17, Granting a Special Use for a Business/Vocational School, Knowledge Systems Institute, at 820 Davis St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 38-O-17 granting special use approval for a Business/Vocational School, Knowledge Systems Institute, at 820 Davis St. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson recommends suspension of the rules for Introduction and Action at the April 24, 2017 City Council meeting. For Introduction and Action IV. ITEM FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 282 of 500 Planning & Development Committee Meeting Minutes of April 17, 2017 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: M. Wynne, A. Rainey, M. Tendam, D. Holmes, J. Fiske, E. Revelle, D. Wilson STAFF PRESENT: S. Mangum OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Revelle I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR A quorum being present, Ald. Revelle called the meeting to order at 7:15 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF MARCH 27, 2017 Ald. Fiske moved to approve the minutes of the March 27, 2017 meeting, seconded by Ald. Tendam. The committee voted unanimously 6-0, with one abstention, to approve the March 27, 2017 minutes (Ald. Wilson abstained). III. ITEMS FOR CONSIDERATION (P1) Resolution 19-R-17, Authorizing the City Manager to Sign a Disconnection Petition for City Property to be Removed from Skokie Park District Territory Staff recommends that City Council approve Resolution 19-R-17 authorizing City participation in the disconnection petition circulated by private property owners in Evanston from the Skokie Park District. For Action Ald. Tendam stated that the residents were under the understanding that there was an Evanston Park District, and that they were members of one park district over the other. However, in reality residents are being double taxed, paying taxes on Skokie Park District and then paying for City of Evanston parks. Dissolving this is the right thing to do, and I think the Skokie Park District is agreeable to this as they realize the unfairness of this. Ald. Revelle said that the City of Evanston owns several parcels in this area, so this resolution would join the City in the petition with residents. Ald. Rainey asked whether the only implication for City of Evanston is that this Resolution removes the park boundaries that intrude into Evanston. Ald. Revelle confirmed, stating that Resolution 19-R-17 acknowledges that 283 of 500 Planning & Development Committee Meeting Page 2 o Minutes of April 17, 2017 residents are already a part of the City of Evanston Park District, and would no longer be a part of the Skokie Park District. Ald. Tendam moved to approve Resolution 19-R-17, seconded by Ald. Rainey. The Committee voted unanimously, 7-0, to approve Resolution 19-R-17. (P2) Resolution 27-R-17, Adopting an Amendment to the Downtown Plan to Add Additional Property Subject to the Downtown Plan to Guide Future Land Use Decisions and Planning Plan Commission and staff recommend adoption of Resolution 27-R-17 amending the 2009 Downtown Plan to add five new subareas covering the geographic area roughly between Emerson Street to the south, Foster Street CTA Station to the north, the first north/south alley west of Sherman Avenue to the east, Maple Avenue to the west and properties on the north side of Emerson Street between Maple Avenue and Ridge Avenue. For Action Ald. Holmes moved to approve 27-R-17, seconded by Ald. Wynne . Mr. Mangum provided staff PowerPoint presentation on Resolution 27-R-17. This item has appeared before Planning & Development Commission three times (February, April, and September 2016), featured community meetings in May and June of 2016, discussion with property owners, and received Draft Plan Amendment Overview and Plan Commission Hearing and Recommendations prior to Resolution 27-R-17. Tina Paden, Resident, owns three properties on Emerson Street and was shocked to learn at January meeting that those properties were included in this plan. They did not receive communication about the proposed plan. Ms. Paden noted that the properties are in the middle of the block. Ms. Paden also raised concerns about eminent domain, since their primary residence is the only property on the block. Ms. Paden recommended that the Committee approve the Resolution while excluding these properties from the plan boundary. Priscilla Niles, Resident, voiced opposition about downtown developers and raised concerns about downtown rents, noting that downtown businesses only operate for a short time. Bradford H. Brown, Resident, seconded Ms. Paden, stating that their opinion was not sought on this Resolution, and that they do not wish eminent domain to apply to their properties. Ald. Rainey asked Mr. Brown to clarify the relationship between this plan and condemnation. Mr. Brown answered that as a property owner, they would only like to sell only if they receive adequate compensation to replicate current investment. Mr. Brown is concerned that with this motion, the City 284 of 500 Planning & Development Committee Meeting Page 3 o Minutes of April 17, 2017 could take property and undercompensate. Ald. Rainey stated that City of Evanston is not buying property in this area. Ald. Rainey stated that the City of Evanston does not have the ability to force a resident to sell property to a private resident. There is no ability to invoke eminent domain. Ald. Fiske stated that when this discussion began, it was focused on the block bounded by Maple, Sherman, Emerson, and Foster, and it started to expand west, and does not agree with part of this expansion. Ald. Fiske is opposed to crossing Foster Street with this boundary, since the same problem faced by the Plan Commission during the 831 Emerson Planned Development will occur, and that the Plan Commission will have to ask where downtown ends. Foster Street is part of a charming district full of homes, commercial uses, and some taller buildings thrown in, but I am sure that going down the road the same issue with the border of downtown would occur. Ald. Fiske supported Ms. Paden’s recommendation. Ald. Fiske would rather return to the original thought about the Maple, Sherman, Emerson, and Foster border. Ald. Wilson agreed that there is no purpose for eminent domain here. This is an attempt to plan what private people will do. Ald. Wilson noted that this is a planning measure, and that the zoning is not changing, and that a zoning change would be much more permanent and significant. Ald. Holmes stated that Mr. Mangum did a good job summarizing neighborhood meetings, which were an important part of the planning process. Ald. Holmes noted that there are concerns about more affordable housing, and that this planning process helped to raise some of these issues in the proposed Resolution area. This is a planning process, and not a proposal for the City to develop this area. Ms. Holmes never heard anyone give the illusion that the City was using this process to develop this area. Ald. Fiske raised a concern about the forthcoming requirement for Northwestern University sophomores to live on campus, and its impact on this area of the City. Ald. Revelle asked staff to speak about recommendations, including a recommendation to revise the 2009 Plan to be consistent with current development. City Manager, Wally Bobkiewicz, echoed Ald. Fiske’s comment, stating that with Northwestern University freshmen and sophomores living on campus, the development pressure on this neighborhood without any plan will jeopardize community involvement and City involvement in this area. As we look at short term and long term recommendations, it will be a fluid plan, and we will need to live with the plan for a while to understand the direction the City is headed. The larger questions will be ones that the new City Council will take on in coming years, but that this Resolution lays the groundwork for those efforts. 285 of 500 Planning & Development Committee Meeting Page 4 o Minutes of April 17, 2017 Ald. Wynne said that it is important to put this Resolution in place to send a signal as to what we would like to do in this area. The understanding was that when the Council passed the Plan that the zoning would follow. Zoning changes to codify the Plan have not yet occurred, sending a mixed message. Ald. Fiske moved to amend the plan by limiting the subject area to that area bounded by Emerson to Foster, and Sherman (from the west alley) to Maple. Ald. Wynne stated that the community attended meetings based on the planning area as defined by the Resolution, and that the community has had a serious discussion about this. Ald. Wynne understands the issue of a downtown boundary, but reads the Resolution as creating a transition zone so that there is not a battle between downtown and other uses. Ald. Rainey asked Ald. Fiske to clarify the specific amended area. Ald. Revelle noted that this proposed amendment would remove the area North of Foster and West of Maple from the proposed Resolution. Ald. Rainey said that they can understand why there are fears from individual property owners. Ald. Rainey seconded Ald. Fiske’s proposed amendment. Ald. Rainey stated that the only reason properties West of Maple would be included in this proposed Resolution is their potential for larger development, and so it is understandable that some residents are opposed. Neighborhood and Land Use Planner, Meagan Jones, described the community involvement in the planning process. The community meetings included a number of different maps where residents could draw in proposed borders for this area. Staff used those maps, along with sites that have been researched for potential development, and zoning to create the boundaries that are proposed in the Resolution. These boundaries were presented at the September 2016 meeting as staff sought a recommendation to move forward and draft the plan. Ald. Fiske reiterated opposition to crossing Foster Street with this border, and stated a specific motive to preserve affordable homes in that area. Ald. Holmes stated that with the proposed amendment, there is no way to expand for development. Ald. Holmes stated that this is not the intent of the plan, and that there was real deep discussion about development in this area during the community process. Ald. Wynne moved to hold this Resolution for further discussion, seconded by Ald. Tendam. Resolution 27-R-17 was held for further discussion. (P3) Ordinance 8-O-17, Amending Portions of the City of Evanston Zoning Code Regulating Micro-Distilleries 286 of 500 Planning & Development Committee Meeting Page 5 o Minutes of April 17, 2017 The Plan Commission and staff recommend adoption of Ordinance 8-O-17, amending the Zoning Code’s permitted and special uses within a number of the Business, Commercial and Industrial Zoning Districts relating to micro- distilleries. Based on feedback from the Plan Commission and staff research, staff is proposing to amend the zoning ordinance to change “micro-distillery” to “craft-distillery or micro-distillery”. This modification also aligns with terminology used in the state liquor control regulations. This terminology change would require updating the sections currently regulating business and commercial districts, which permit micro-distilleries as a special use. For Introduction Ald. Holmes moved to introduce Ordinance 8-O-17, seconded by Ald. Rainey. The Committee voted unanimously, 7-0, to introduce Ordinance 8-O-17. (P4) Ordinance 37-O-17, Granting Special Use Approval for a Planned Development with Rezoning and Special Use for a Convenience Store at 831 Emerson The Plan Commission and staff recommend adoption of Ordinance 37-O-17 for approval of the Planned Development with rezoning from C1 Commercial and R5-General Residential to C1a Commercial Mixed use and a Special use for a convenience store. The 9-story 242-unit residential building would include 3,300 square feet of ground floor commercial space and 174 parking spaces on site. The development includes 10 site development allowances which can be found on the corresponding transmittal memorandum. For Introduction Ald. Wilson moved to introduce Ordinance 37-O-17, seconded by Ald. Holmes. The petitioners provided a presentation, outlining the building location, materials and appearance, height, unit allocation, parking, and compatibility of the development with the adjacent surroundings. Diane Petersmarck, Resident, voiced support for the project, stating that the developer has been very open in listening to residents’ voices, and that this is the best of a bad situation. Jean Henry, Resident, stated that the current building is an eyesore and parts of it are vacant, and that the current development proposal is better than the previous proposal. The resident raised concerns about density, but stated that despite those concerns, they do not know if a better project can be proposed. Dr. Michael Stevens, Resident, voiced concerns about the size of the development, landscaping, and setbacks, stated that the location of the development is disproportionate to adjacent buildings, CTA easement agreements, and environmental site remediation. 287 of 500 Planning & Development Committee Meeting Page 6 o Minutes of April 17, 2017 Susan Wolan, Resident, stated that although there are cosmetic changes to this plan, there are problems with this proposal, including representations in the plan renderings. Ald. Wynne raised concerns about unit size, price, and sidewalks. Ald. Wynne confirmed unit square footage and rentals, and petitioner compared the size of these units to similar developments near the neighborhood. Ald. Wynne stated that there are issues with an eight foot sidewalk adjacent to the development. Petitioner clarified that sidewalk is 11’6”, and Ald. Wynne reiterated that development needs to be pushed back. Ald. Fiske seconded Ald. Wynne’s sidewalk concerns, and raised the issue of restoring the parkway and rebuilding Emerson Street. Ald. Fiske asked how the building could be improved if the developer’s $2.4 million IHO payment was returned. The petitioner stated that they could probably push building back and reduce units for $2.4 million, but could not provide specific details. Ald. Tendam asked whether concerns about setbacks were raised at a time when revisions could have been made. Ald. Revelle asked about the market feasibility of micro-studio and studio units. The petitioner stated that this unit size is the trend in the market, due to the lower cost of rent and proximity to transit. Ald. Rainey asked staff to provide information on unit sizes to introduce Committee to that literature. The Committee voted, 4-3, to Introduce Ordinance 37-O-17 (Alds. Rainey, Tendam, Holmes, and Wilson voted in favor. Alds. Revelle, Wynne, and Fiske opposed). IV. ITEM FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Holmes moved to adjourn, seconded by Ald. Tendam. The committee voted unanimously 7-0 to adjourn. The meeting adjourned at 8:55 p.m. Respectfully submitted, Nicholas Zettel 288 of 500 For City Council meeting of April 24, 2017 Item P1 Business of the Council by Motion: Open Communities Landlord Tenant Program For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Director of Community Development Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Subject: 2017 Open Communities Landlord-Tenant Program Date: April 13, 2017 Recommended Action The Housing, Homelessness and Human Relations Commission and staff recommend approval of a $40,500 renewal grant to Open Communities (614 Lincoln Ave, Winnetka, IL 60093) to continue the Evanston Landlord-Tenant Program. The City has partnered with Open Communities to provide landlord-tenant services to Evanston residents and property owners since August 1, 2011. The period of services funded would be from January 1 – December 31, 2017. Funding Source: The funding source is the City’s Affordable Housing Fund, (Account 250.21.5465.62490), which has a budget of $75,000, out of a total $1,704,757 budgeted for 2017. Discussion Open Communities provides responses and guidance on housing-related issues raised by Evanston landlords and tenants, and upholds Evanston’s Landlord-Tenant ordinance. Open Communities has proven expertise with landlord-tenant issues and handled 414 Evanston calls/cases in 2016, an average of over 35 calls per month. The recommendation of $40,500 in funding is an increase of 8% from 2016 based on the increase in cases, Open Communities’ expanded capacity to provide certified mediation services, and at least four trainings for tenants and landlords, an increase from two in 2016. The City’s 311 staff refers cases directly to Open Communities through Public Stuff, improving response time and streamlining tracking of calls/referrals. Open Communities staff is available by phone and email five days a week during business hours. Staff will continue to have office hours at the Lorraine H. Morton Civic Center one morning per week and clients may also set up meeting times outside those hours with by calling 847-501-5760. Memorandum 289 of 500 In addition to working directly with Evanston residents and landlords, Open Communities’ staff provides training relating to landlord-tenant issues to the City’s 311 staff and Evanston Police Problem Solving Team, and works with Property Standards staff on cases involving code violations, as appropriate. See the chart on page 3 of the attached application. Over 95% of Evanston residents seeking assistance had incomes ≤ 80% of the area median. The Open Communities renewal grant agreement would fund services from January 1– December 31, 2017. Open Communities scope of services includes: • Responding to a minimum of 430 Evanston calls/cases in total, an average of 36 per month • Providing education and advice verbally, electronically or in writing that resolves the landlord-tenant issues; this will comprise 70% of the workload • Referrals to appropriate services, including legal services, in 8% of cases • Referral to Open Communities other services, including Fair Housing, in 7% of cases • Providing four trainings for Evanston tenants on rights and responsibilities • Providing one training session, in partnership with the City, for Evanston property managers and landlords on responsibilities • Providing training for Evanston 311 staff, Police officers, and other staff as appropriate on landlord-tenant issues and the City’s landlord-tenant ordinance Legislative History The Housing, Homelessness and Human relations Commission unanimously approved Open Communities’ request for funding and recommendation of its approval to the Planning and Development Committee on April 24, 2017. Attachments Open Communities’ application for Landlord-Tenant Funding and attachments: • Open Communities’ FY 2017 budget • Open Communities’ FY 2016 budget 290 of 500 2017 APPLICATION FORM Affordable Housing Fund Include these attachments with your application: 8 Organization's most recent completed fiscal year budget and current year budget 8 Organization's non-discrimination, equal employment opportunity and affirmative action plan 8 Audited financial statement and Form 990 for the most recent completed fiscal year 8 Evidence of non-profit status 8 Plan to address accessibility issues, including who to contact with questions/issues, policies for responding to grievances/complaints and the time period for providing a written response (new applicants or previously funded agencies if changed). 8 Completed Conflict of Interest Disclosure form Please submit 1 hardcopy and 1 electronic copy of your application and attachments. For questions, contact Sarah Flax, housing and Grants Administrator. AGENCY: Open Communities PROGRAM NAME: Landlord-Tenant Counseling CONTACT PERSON: Fariduddin Muhammad TELEPHONE: 847-501-5760 ext. 411 EMAIL: farid@open-communities.org ADDRESS: 614 Lincoln Ave. Winnetka, IL 60093 AMOUNT REQUESTED: $40,500 PROGRAM DESCRIPTION 1. Provide a summary of your program, including the need(s) that it addresses. How long has your program existed and how has it grown or changed? How long do you expect to continue providing this service? Open Communities is the only advocacy, education and organizing resource for tenants and landlords in Chicago's northern suburbs. The agency works to keep vulnerable renters - disproportionately low-income persons, persons with disabilities, immigrants, and people of color - in place through services as well as advocacy. Open Communities' Landlord-Tenant Program has been funded by the City of Evanston since fall 2011 as an annual Affordable Housing Fund grantee. Open Communities will continue to provide counseling, group education and practical advice to Evanston landlords and tenants about their rights and responsibilities covering such topics as inadequate maintenance; lack of heat, hot water or other utilities; non-return of security deposits; eviction threats, including displacement through foreclosure; and harassment. Our staff also provides building-wide organizing where appropriate including forming tenants' councils to deal with building-wide issues, advocacy committees, or creating education groups within a building. Staff provides referrals to other services, such as legal assistance, where appropriate for the landlord or tenant. The program's depth of service to both landlords and tenants has increased each year as word spreads through 3-1-1, referrals from the community, and general publicity. 291 of 500 Open Communities is becoming more intentional in addressing housing policy at a local and national level. We have recently hired a senior community organizer, and their primary responsibility is to build a base while identifying leaders that can become advocates. Through our building organizing and base building endeavors, we are moving in a direction where we are empowering our clients to advocate for decent, affordable and safe housing. Open Communities anticipates this program to continue indefinitely. 2. Who participates in or benefits from your program or services? Describe them in terms of age, gender, race/ethnicity, family status, income level and other relevant or defining characteristics. Detail any eligibility requirements. In 2016 Open Communities has responded to a total of 414 calls/cases. Below please find a breakdown and quantitative snapshot of our 414 calls/cases: Extremely Low Moderate All Incomes Above Moderate Very Low Low 126 (30.3%)125 (30.1%) 99 (23.8%)46 (11.1%)18 (4.6%) Racial and Ethnic Demographics: 72% of callers were Women. 28% of callers were Men. 47% of callers identified as White. 33% of callers identified as Black. 15% of callers identified as Hispanic. 5% of callers identified as Asian. Age Range: 18-39 years 40-59 years 60 and older 36.2%45.4%18.4%I Landlords Tenants 16.1%83.7% Since the vast majority of landlords served house low- or moderate-income tenants, through the Landlord- Tenant Program, the City of Evanston is ensuring that existing affordable units are maintained and alternative resolutions to eviction are brokered. Landlords frequently use this service to connect tenants with resources to remain current during periods of financial hardships. Open Communities streamlines the management process through education, making it easier and more cost-effective for landlords to retain tenants and outline plans to better maintain housing stock. There are no eligibility requirements for this service. It is offered free of charge to all. 3. What other agencies or programs address this need, how do you collaborate with them to avoid duplication of services, and what successes and challenges have you experienced? What sets your services apart from others? (Include agencies that serve Evanston residents but are not located here.) There are no agencies that provide this service to Evanston residents except for Open Communities. For this reason, there is no duplication of services. Metropolitan Tenants' Organization is limited to residents of the City of Chicago, although their work is similar. Open Communities makes legal referrals to private attorneys in the area, as well as legal aid organizations, like the Shriver Center, LAP (Legal Assistance Foundation), and LCBH (Lawyers' Committee for Better Housing). For emergency financial assistance, Connections for the Homeless and local faith-based organizations (St. Vincent De Paul, Catholic Charities, CJE) are frequent referrals. 292 of 500 4. Discuss the need for this type of service including: • existing level of services • how the need has changed over the past two to three years, • the gaps in providing this service As Evanston continues to work toward maintaining housing opportunities for individuals at all income levels, the Landlord-Tenant program continues to be a critical element in assisting existing residents retain their housing. The services that Open Communities provides are a tremendous benefit to vulnerable populations. Our services are a huge value for the City of Evanston due to our ability and expertise in dealing housing related issues. Lastly, mediating problematic housing and financial situations between landlords and tenants is an extremely low-cost way to ensure that lower-income residents retain their housing. Open Communities staff walk residents through all of their eviction questions by providing advice and legal referrals where appropriate. All staff involved in the Landlord-Tenant Program work at full capacity. The need for a community-based landlord and tenant advocate has increased as Evanston becomes a "landlord's market" with the foreclosure crisis and condo bust. The primary gap in this service is that Open Communities does not provide legal representation to low-income residents, unless the client's issues are fair housing related (Open Communities is a Qualified Fair Housing Organization that has conducted broad-based and full-service enforcement and education projects since 1977, specifically complaint intake, complaint investigation, testing for fair housing violations and enforcement of meritorious claims.) Our Director of Fair Housing (Neda Nozari) is an attorney, and legal referrals are being made more efficiently and effectively for clients in need of additional assistance. The specific type of assistance residents need has not changed significantly, and more data collection is needed to accurately describe any subtle changes in the type of rental issues being addressed. 5. Complete the chart below with the unduplicated total of people you expect to serve in 2017, number that are low/moderate income, and the number of them that are Evanston residents. If an existing program, provide the same numbers for 2016. 685 Unduplicated people to be served in 2017 430 Unduplicated Evanston residents to be served in 2017 580 Unduplicated low/moderate income people to be served in 2017 410 Unduplicated low/moderate income Evanston residents to be served in 2017 659 Unduplicated people to be served in 2016 414 Unduplicated Evanston residents to be served in 2016 550 Unduplicated low/moderate income people to be served in 2016 396 Unduplicated low/moderate Evanston residents to be served in 2016 The ratio of low and moderate income residents is lower for the City of Evanston because of our high volume of landlord cases. Describe your program. Be specific about the activities/services provided, days/times of services and thefrequency/duration of service for the average participant. Is there a wait list? If yes, explain its size and the length of wait time. The Landlord-Tenant program serves any and all residents of the City of Evanston, year-round. Services vary based on the type of problem that needs a resolution. Open Communities defines these cases in several ways: Maintenance, Eviction, Disturbance, Security Deposit, Lease Concerns, Pests, Early Lease Termination, Utilities, Subletting, Foreclosure Eviction, or Lock Out. Many cases fall into more than one of these categories. The average participant contacts Open Communities between 1-3 times. The average amount of time spent with an individual during the initial intake process is 25 293 of 500 minutes, but varies greatly after that, based on the amount of follow-up needed. At least 1 staff person is available during business hours Monday-Friday, with some work occasionally falling on the weekends (primarily trainings). There is no waiting list, and cases are handled on a first-come, first- serve basis. During high-volume periods of time, cases may take a day or two to open. Emergency cases, where the stability of a resident's housing is injeopardy, take priority. 6. Describe the number, qualifications and experience of program staff. Will new staff be hired and is this dependent on City funding? Will the staff be retained if City funding is not received in future years? All of Open Communities 12 staff persons are capable of conducting an intake. However, in an effort to streamline the intake process and offer more effective customer service to clients, Open Communities hired its first dedicated Intake Coordinator. Tom Gonzalez is fully bilingual and bicultural and has several years of experience in customer service. After the initial intake of a client from Tom, he consults our Landlord Tenant Liaison (Fariduddin Muhammad), who then conducts more detailed casework. Fariduddin has received formal property management training and is a certified mediator. Tom Gonzalez will be a trained mediator by mid-March. The Director of Fair Housing (Neda Norazi), who supervises all housing program staff, is also a trained mediator. In some cases, especially when discrimination is detected, the Director of Fair Housing will contribute expertise to a case. No new staff will be hired to carry on this work through this grant. The Landlord- Tenant position is dependent upon City of Evanston funding. This position may need to change or dissolve should the City of Evanston cease this funding in future years. 7. Describe program goals and outcomes you anticipate in 2017, including any change from 2016. What data are collected and used to analyze your program and measure success? Who is responsible for ensuring the program is implemented as planned? In Open Communities previous application, the target was 550 landlord-tenant clients, 450 of whom would be low and moderate income, and 400 of which would be Evanston residents. Open Communities' goal remains to serve at least 400 Evanston residents. We are confident with the new intake system in place, Evanston residents will receive even more thorough housing counseling and better customer service than in previous years. We also anticipate being able to serve more clients with this efficiency/ Open Communities collects data on the issues raised by residents and where the issues are coming from. Success is measured by properly following the established processes and ensuring that all clients are provided with both the information they need to make informed choices and the follow-up support needed as situations evolve. Open Communities reports case volume on a monthly basis to Savannah Clement at the City. As a sample of Evanston client cases that have been referred to our Fair Housing attorney because of potential discrimination, please refer to the attached table at the end of this proposal. 8. Where (address/location) does your program take place and how will clients get to the location or facility? Open Communities office is located at 614 Lincoln Ave, Winnetka, IL 60093. Clients generally work with staff over the phone, but occasionally will visit the office here, in meeting space available. The Landlord-Tenant Liaison is present at the Civic Center in Evanston, from 9am - noon, to work with City staff, utilize City information (usually from the Health Department), and to hold open walk-in hours for City of Evanston residents. 294 of 500 9. Is this location in compliance with the requirements of thefederal ADA (Americans with Disabilities) Act? Yes. 10. How is eligibility for this program determined and what demographic data are collected about clients? This program is open to all residents, regardless of income level. The demographic data that is collected includes: Location of employment, Household size, Female Head of Household (YIN),Age, Any household member(s) with a disability (YIN),Gender, Limited English Speaking (YIN,if yes, what is primary language), RacelEthnic Background, Household income (monthly), Born in the United States or its territories (Y IN,if no, country of origin). 11. Provide a summary of your organization's mission and work including services, organizational structure, size andfunctions of the board, and any significant changes in the last year. Open Communities' mission is to educate, advocate, and organize to promote just and inclusive communities in north suburban Chicago. What began in the 1960s as a grassroots movement to end housing discrimination became the North Shore Interfaith Housing Council in 1972. For 43 years, the agency, renamed the Interfaith Housing Center of the Northern Suburbs in 1986, has been at the forefront of the fight for fair and affordable housing, providing advocacy, education and organizing expertise as well as a range of free and confidential services. The changing reality of the north suburban landscape led the agency to build upon a rock solid foundation of success in the housing arena by renaming itself Open Communities in 2012 and more importantly, explicitly adopting an expanded scope of social justice issues beyond housing to education reform, immigrant integration, civic engagement, and environmental sustainability. Open Communities is the only suburban group that combines service delivery with organizing and advocacy for social justice. The agency serves persons with housing needs through: • Fair housing discrimination complaint investigation; • Landlord/tenant dispute resolution; • Foreclosure and predatory lending prevention housing counseling; and Open Communities recently hired a Housing Intake Specialist. The purpose of this position is to serve as the first point of contact with the person seeking services from Open Communities. The Housing Intake Specialist ensures that the intake process is effectively and fully completed for every person seeking services. Moreover, the Housing Intake Specialist guarantees that every person seeking landlord and tenant services is linked quickly to the Landlord-Tenant Liaison. Its newest campaign,The Justice Project: The March Continues,takes the agency full circle to its grassroots organizing roots and catapults it into the future, organizing for the Welcoming Community in all its forms, to get to the inclusive, diverse and just community. Open Communities now has a full time Senior Organizer, who is working with active Justice Teams in Evanston, Skokie, Morton Grove, Northbrook, Park Ridge and Highland Park. Finally, Open Communities also provides extensive community education in fair and affordable housing, mortgage scam prevention, and immigrant leadership development. This past year has been an exciting period of transition with a new Executive Director, David Luna. Mr. Luna is an attorney who has spent much of his career working for social justice, but who also has valuable experience in the corporate sector. This allows him to focus on organizational impact and using donor dollars in the most effective ways possible. Open Communities is poised for growth under his leadership and a new team. 295 of 500 12. Program Outcomes and Indicators Outcome (What is the program designed to Indicator (How is success Number or achieve?)determined?)percent of total that will achieve this Education and Advice Resident receives information 70% verbally, electronically, or in writing, including all appropriate documents, form letters, or fact sheets; Client is made aware that follow-up is welcomed Referral Resident's situation is properly 8% assessed and referred to existing appropriate services Internal Referral Other Open Communities services 7% meets the needs of the client (Fair Housing) Organize 4 training sessions for Evanston tenants Completion of 4 training events 15% on rights and responsibilities Organizing 1 training session for Evanston Completion of annual landlord nJa property managers and landlords on training event responsibilities, with City [DATE TBD] Open Communities' staff is also happy to arrange an internal training for the Evanston Police Department, Evanston Human Relations Commission,3-1-1 intake staff and any other "first responders" when it comes to landlord/tenant issues. 296 of 500 BUDGET Complete the table below for your program budget. Total revenues should be equal to or greater than total program expenditures. Line item expense and revenue descriptions should match your chart of accounts. If your program is new, leave fiscal year 2016 blank. Include allfunding sources/revenues for your program. Total sources/revenues should equal total uses/expenses. Line items must match your chart of accounts/operating budget. Show any source offunding of $20,000 or more in a separate line. Show any grants/donations that have been secured, and unrestricted revenues that are committed to this program, in the "2017 Committed" column. %of %of Line Item Expenses 2016 Budget 2017 Budget Total Salaries 81,448 78% 118,846 66% Payroll Taxes 6,230 6% 9032 5% State Unemployment Tax & Workers Comp 262 0%382 0% Staff Health Insurance 4,365 4% 17,831 10% Staff Training 1,500 1% 9980 6% Advertising 200 0%277 0% Audit 100 0% 1525 1% Equipment Expense 150 0%607 0% Insurance-D&O, Liability 300 0% 1004 0% Newsltr/Annual Report 500 0%1264 0% On-line services 300 0%791 0% Postage, Shipping, Messenger 200 0%555 0% Printinq/Photocoovino 1,445 1% 1387 1% Professional Services (not audit)1,000 1% 1248 0% Rent - Office 4,800 5% 16,184 9% Supplies Expense 1,000 1% 2429 1% 2779 Telephone Expense 600 1%2% Transportation - Local 600 1%1664 1% Total Expenditures:105,000 100%178,689 100% Revenues 2017 Committed Affordable Housing Funds 37,500 36%40,500 Pendina HUD Fair Housing Initiatives Program 29,000 28% 29,000 Yes New Trier Township 1,000 1% Application Jan Moraine Township 3,000 3%5,000 2017 Cook County CDBG 10,000 10%35,000 Yes The Chicago Community Trust 12,000 11% 25,000 Pendinq Application Jan Woods Fund of Chicago 12,500 12% 12,500 2017 Northfield Township 5,000 Yes Age Options 21,189 Pendina Total Revenues:105,000 100%174,189 100% 297 of 500 Indicate your fiscal year. If requesting funds for an existing program, explain any significant differences in revenues or expenses between your 2015 and 2016 program budgets, particularly funding cuts from major funders such as the State of IL, and its impact on service levels, staffing, etc. Describe your efforts to secure other sources offunding andjustify any increased requestfrom the City of Evanston. Why is Evanston's Affordable Housing Fund an appropriate funding source for this program? Open Communities' fiscal year is July 1- June 30. Funding for the Landlord!Tenant Program is mostly stable. The reason that the budget as submitted to Evanston with last year's application has increased from $101,000 to is that Open Communities was able to expand staffing of the LandlordlTenant program through streamlining other programs. Cuts in the state of Illinois mostly affect Open Communities' Foreclosure Prevention Housing Counseling and to a lesser extent, Homesharing Programs. Open Communities will benefit in the new year from unrestricted litigation income which will be used primarily to fill the gap created by lost state funding. Evanston's Affordable Housing Fund is an appropriate funding source for this program because landlord! tenant counseling is a simple, low-cost way to serve Evanston's hundreds of tenants who have questions and concerns about their rental situations, and to prevent deterioration of the existing rental stock. Nearly half of Evanston's housing stock is rental, and a disproportionate number of Evanston's low-income population rents in substandard housing. Therefore, this type of counseling helps preserve affordable housing, upgrade the current rental stock (an effective partnership with Property Standards staff), and empowers renters to advocate on their own behalf. 298 of 500 CERTIFICATION We, the undersigned duly authorized agents of Open Communities (applicant), do hereby state, that to the best of our knowledge, the information contained in this application is true and correct. Applicant assures the City of Evanston that funds will be administered by the applicant, and that funds received shall be used solely for the purpose described in this application. David Luna, Executive Director Name &Title ~--Signature Date PROGRAM ADMINISTRATOR Neda Nozari, Director of Fair Housing Name Date r I 299 of 500 2016 Fair Housing Cases in Evanston Race Tenant is an African Tenant rented American woman another unit and Yes No who applied to rent moved in May; did a single family home not wish to pursue in Evanston and she anything further. suspects she was ected due to race. Race Tenant is an African After much American woman negotiation, LLdid Yes Yes with a housing not evict tenant voucher who from the unit. needed help negotiating an exit from her current nt. Race Tenant is an African Staff wrote American woman advocacy letter and Yes Yes with a housing mediated a voucher who is resolution to keep being told she needs the tenant in her to move out of her unit for longer unit.amount of time while she sought other housing; no eviction filed; tenant moved out. Race Tenant brought up a Determined to general notion that remember this idea No N/A there are no blue for AFFH research; mail drop boxes in case closed. any of the minority communities in Evanston- she is claiming disparate impact of some kind. Race Tenant is an African Staff determined American woman they could not Yes N/A attempting to move pursue - as her into Evanston from testing had Chicago- she compromised any experienced potential disparate treatment investigation. with a particular landlord- she did her own testing to discover this. 300 of 500 Race Tenant is an African HUD Complaint American woman Filed- pending.Yes N/A who was called racial slurs and insults by a neighbor, complained to II and he didn't do anything; now her lease isn't being renewed for the r. Race &Source of Tenant is an African Staff determined Income American woman that testing was not Yes No with a HCV who was possible here and evicted from her tenant chose not to unit and pursue. experienced dis treatment. Race &Source of Tenant is an African HUD Complaint Income American woman Filed- waiting for Yes N/A with a HCV who was investigation to steered away from a start. property. Both tenant &staff feel it was due to her race and SOl. Source of Income Tenant is an African Tenant was evicted &Race American woman from her unit,Yes No with a HCV who is testing in progress having a difficult where possible, time finding a unit-tenant agreed to suspicion that she is be a BF if we find facing racial or discrimination. source of income discrimination. Race &Familial Tenant is an African Open Communities Status American woman advocated as the Yes Yes with a 3 month old tenant's attorney to baby who rents a negotiate that they studio apartment in allow her to live out Evanston. Her lease the term of her is being terminated lease and avoid due to alleged noise eviction. complaints. Her baby was explicitly mentioned as a source of the notice. 301 of 500 Race &National Tenants are an Referred to HUD to Origin African American file complaint,Yes Yes woman and a tenant is buying a Ugandan man that home, may contact feel they are being us again for help; discriminated tenant moved out against by the of problematic apt; management testing continues. com Source of Income Tenant is an African Closed due to non- American woman responsiveness of N/A N/A with a HCV who had tenant. her voucher taken Source of Income Tenant is an African Property American woman management with a HCV who was company offered Yes Yes told by a her the unit after a prospective complaint was filed LL/property with Cook County. manager that they did not want to wait for a HACC Source of Income Tenant is a 94 year Tenant decided not old African to pursue.Yes N/A American woman with disabilities who is being told by the new owners of her building that they no longer want to accept HCV and that she needs to move. Familial Status Tenant is an African Researched American woman Evanston occupancy Yes Yes with a HCV who was standards-SO sq ft told by a real estate per person in a broker that the room; case closed. rooms in a unit were too small. Familial Status Tenant is an African Unit taken off American woman market, not Yes No with a HCV who was possible to test, told by a landlord case closed. that they don't want to rent to that many kids. 302 of 500 Disability Tenant is a 69 year Staff decided they old white/Asian man cannot be more No N/A with temporary involved after disability who needs learning that tenant more time in his unit filed a PI lawsuit before his lease is against the owner up.of the property and the management Disability Tenant is a person Reasonable with disabilities who accommodated Yes Yes has been denied granted. reasonable accommodation by her management company which is keeping her from livi there. Age Tenant is a 72 year Closed due to non- old Mexican responsiveness of No N/A American woman tenant. who feels she is receiving unequal rental increase. Age Tenant is a 74 year Staff determined old woman who that there is not No N/A owns a condo and is probable suffering discrimination. harassment at the hands of the Condo Board President. Sex (Sexual Tenant is a single Determined that Harassment)white/Asian woman FHA doesn't apply No N/A who felt she was because LL lives in being retaliated home; referred to against for attorneys. complaining about sexual harassment by her landlord. Sexual Tenants are a Staff corresponded Orientation homosexual male with opposing Yes Yes couple who feel counsel with re to they are being several issues discriminated brought up by against by their tenant's incl condo board.disparate treatment- issues addressed. 303 of 500 National Origin Tenant is a Chinese woman who was told by her landlord that she would be deported if she did not oblige her demands regarding her lease. Closed due to non- responsiveness of tenant. N/AYes 304 of 500 REVENUES Individual Gifts 20,369$ Board Contributions 4,000 Individual Gifts: Justice Project 15,296 Income from Fundraisers (Individual)14,180 Income from Fundraisers (Corporate)15,019 Member Contributions (incl. Justice Proj.)6,245 Corp. & Fdn. Contributions The Chicago Community Trust 35,000 Sally Mead Hands Foundation 18,000 Woods Fund of Chicago 25,000 Field Foundation of Illinois 15,000 Banks 3,000 Other 11,800 AgeOptions 39,601 Cook CDBG-Homesharing 20,000 Evanston CDBG-Homesharing 5,000 Moraine Township-Homesharing 3,000 New Trier Township 1,667 Niles Township-Homesharing 2,500 Northfield Township-Homesharing 5,000 Cook CDBG-Fair Housing 48,000 HUD/FHIP Enforcement 316,385 HUD/FHIP Education-General 86,670 AG-Latino Policy Forum-Foreclosure Prev.33,753 Evanston-Landlord/Tenant 35,000 HUD/Housing Counseling 14,049 IHDA/Housing Counseling 10,080 Litigation Income 0 Interest Income 259 In-Kind Contribution 0 Sales-Cups, Tumblers, Magnets 0 Miscellaneous 0 TOTAL REVENUES 803,873$ EXPENSES Total Salaries 535,114$ Payroll Taxes (.0765)40,936 Unemployment Insurance Tax 5,000 Workers Compensation 4,000 Staff Health Insurance 28,000 Staff Training 1,000 Advertising 1,000 Audit 6,675 Bank Charges 120 Board Development 500 Conferences 4,000 ECF - Miller Endowment Fund 0 Equipment 3,000 Fees and Licences 600 Insurance - D&O (Board)1,000 Insurance - Office Related Insurance 3,000 Litigation Expense 0 Memberships 1,400 Newsletter/Annual Report Printing 4,500 On-Line Services 2,500 Postage/Messenger 4,200 Printing/Photocopying 5,000 Professional Services 53,100 Publications & Subscriptions 200 Refreshments/Food 4,500 Rent-Meeting Room 1,000 Rent-Office 48,828 Supplies 8,000 Telephone 7,200 Tester Stipends 12,500 Tester Expenses 5,000 Transportation-Out of Town 6,000 Transportation-Local 6,000 Transportation-Other 0 In-Kind Contribution 0 Miscellaneous [cups, magnets, tumblers]0 TOTAL EXPENSES 803,873$ EXCESS REV./EXPENSES -$ OPEN COMMUNITIES FY 2016 BUDGET (Fiscal Year is July 1-June 30) 305 of 500 OC_FY17_Approved_Budget.xlsx 1 of 2 Individual Gifts 12,000.00$ Board Contributions 5,000.00 Individual Gifts: Justice Project 1,000.00 Income from Fundraisers (Individual)12,075.00 Income from Fundraisers (Corporate)20,650.00 Member Contributions (incl. Justice Proj.)9,500.00 Corp. & Fdn. Contributions The Chicago Community Trust 57,500.00 Sally Mead Hands Foundation 10,000.00 Woods Fund of Chicago 25,000.00 Banks 3,000.00 Other 63,589.00 AgeOptions 26,000.00 Evanston CDBG-Homesharing 5,000.00 Moraine Township-Homesharing 3,000.00 New Trier Township 2,500.00 Niles Township-Homesharing 3,500.00 Northfield Township-Homesharing 4,000.00 Cook CDBG-Fair Housing 65,000.00 HUD/FHIP Enforcement 333,000.00 HUD/FHIP Education-General 75,000.00 AG-Latino Policy Forum-Foreclosure Prev.16,000.00 Evanston-Landlord/Tenant 36,250.00 HUD/Housing Counseling 14,260.00 IHDA/Housing Counseling 12,540.00 Litigation Income - Dividend Income 30.00 Interest Income 120.00 In-Kind Contribution - Miscellaneous - 815,514.00$ Total Salaries 529,281.00$ Payroll Taxes 40,490.00 Unemployment Insurance Tax 7,847.00 Workers Compensation 1,000.00 Staff Health Insurance 27,366.00 Staff Training 2,000.00 Advertising 1,000.00 Audit 5,500.00 Bank Charges 245.00 OPEN COMMUNITIES FY'17 Operating Budget REVENUES EXPENSES TOTAL REVENUES 306 of 500 OC_FY17_Approved_Budget.xlsx 2 of 2 Board Development 30,000.00 Conferences 2,500.00 Equipment 2,190.00 Fees and Licences 750.00 Insurance - D&O (Board)985.00 Insurance - Office Related Insurance 4,560.00 Litigation Expense - Memberships 1,400.00 Newsletter/Annual Report Printing 2,600.00 On-Line Services 2,500.00 Postage/Messenger 2,850.00 Printing/Photocopying 5,000.00 Professional Services 53,100.00 Publications & Subscriptions 150.00 Refreshments/Food 4,500.00 Rent-Meeting Room 1,000.00 Rent-Office 48,850.00 Supplies 7,800.00 Telephone 7,200.00 Tester Stipends 3,550.00 Tester Expenses 800.00 Transportation-Out of Town 6,000.00 Transportation-Local 6,000.00 In-Kind Contribution - Miscellaneous 6,500.00 815,514.00$ -$ TOTAL EXPENSES EXCESS REVENUES/EXPENSES 307 of 500 For City Council meeting of April 24, 2017 Item P2 Business of the Council by Motion: CPAH Affordable Housing Application For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Community Development Director Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Subject: Community Partners for Affordable Housing Application for HOME & Affordable Housing Funding Date: April 13, 2017 Recommendation The Housing, Homelessness and Human Relations Commission and staff recommend approval of two forgivable loans in the not to exceed amounts of $252,662 in HOME funds and $326,502 in Affordable Housing Funds to Community Partners for Affordable Housing (400 Central Avenue, Suite #111, Highland Park, IL 60035) for the acquisition and rehabilitation of two affordable rental housing units. Funding Sources Funding is from the HOME Investment Partnerships Program and the City’s Affordable Housing Fund. Currently, the City has a total of $300,000 in HOME funds (Account 240.21.5430.65535) and $1,000,000 in Affordable Housing Funds (Account 250.21.5465.65535) budgeted in FY 2017 for affordable housing projects. Livability Benefits: Built Environment: Support housing affordability; Equity & Empowerment: Ensure equitable access to community benefits, and support poverty prevention and alleviation. Discussion Community Partners for Affordable Housing (CPAH) is requesting two forgivable loans in a not to exceed amounts of $252,662 in HOME Investment Partnership funds and $326,502 in Affordable Housing funds from the City of Evanston to acquire and rehabilitate two units of housing for affordable rental in a scattered site acquisition and rehab project similar to that used for the Illinois Attorney General’s Foreclosure Settlement and NSP2 programs. One unit will be funded primarily with HOME funds and one primarily with AHF; units would be restricted to households with incomes ≤ 60% Memorandum 308 of 500 and 80% of the area median income, respectively, to generate required cash flow to sustain the project for the 15-year HOME affordability period. Several properties have been identified and were used to develop CPAH’s application. Properties that do not meet the criteria below may not be acquired by CPAH unless a new application is submitted that goes through the full application review and approval process, from HHHRC to Planning & Development and City Council. The City of Evanston will enter into an agreement for HOME and AHF funding with CPAH to enable the acquisition of two housing units in one or two properties in Evanston consistent with applicable law and HOME requirements published at 24 CFR Part 92 "HOME Investment Partnership Program, Final Rule” and subject to City of Evanston staff review, but not subject to further City Council action, provided that the following conditions are met: a. Units have two bedrooms at minimum; three bedroom units suitable for larger families/households are a priority for acquisition (the total budget and project pro forma is based on two three-bedroom units) b. Total HOME investment for acquisition and rehabilitation of one unit will not exceed $252,662 for a three bedroom unit; total HOME investment will not exceed $195,304 for a two bedroom unit. c. Project must meet The City of Evanston’s HOME underwriting standards as outlined in the HOME Policies & Procedures manual. This includes, but is not limited to: 1. Project’s pro forma must maintain a minimum debt service coverage ratio (the ratio of the Project’s net operating income to its debt service) of 1.05 on all debt, excluding cash flow notes, for the 15- year HOME affordability period 2. Project’s pro forma must maintain annual cash flow after debt service (Net Operating Income/Total Debt Service) of at least $100 per unit for the HOME affordability period 3. Project must maintain a replacement reserve (funds for repairs and replacement of building components and equipment) of $400 per unit on an annual basis d. Any funds CPAH expends on acquisition prior to staff review and approval of the Property may not eligible for reimbursement with HOME funds. This may include earnest money, costs for appraisals, etc. e. At least one unit/property must be identified for acquisition within sixty days of City Council funding approval. f. Final project approval and commitment of HOME funds is contingent on completion of the HUD required Environmental Review Record and, if needed based on that review, release of funds by HUD Consistent with the payment process established for NSP2 scattered site acquisition, payment to CPAH for acquisition costs of the property approved by City of Evanston staff based on the above criteria for the HOME project will not require additional City Council approval prior to payment. 309 of 500 This process prioritizes City of Evanston Consolidated Plan goals to develop units for larger families while addressing the overall need for rental units affordable to households with incomes that do not exceed 60% and 80% of area median income. This project will help to preserve the existing housing stock and continue building an inventory of permanently affordable, environmentally sustainable housing in Evanston. CPAH was certified as a Community Housing Development Organization (CHDO) in 2013. The City has $39,421.35 in 2015 CHDO reserve out of a total of $93,989.38 in 2015 HOME entitlement funds that must be committed to a specific project address by July 31, 2017. Additionally, the City has $41,680.05 in 2016 CHDO reserve out of a total of $250,080.30 in 2016 HOME entitlement funds available to commit. Funding this project would meet the HOME commitment deadlines for the 2015 and 2016 HOME CHDO reserve and all remaining 2015 entitlement funds. CPAH will conduct an environmentally sustainable rehabilitation to ensure the housing remains affordable and the property(ies) will be entered in their Land Trust and remain affordable for 84 years beyond the 15 required by HOME regulations. CPAH has proven capacity and experience developing and managing scattered site rental. Its Executive Director, Kimberly Ulbrich, will be the primary contact for property management issues. Legislative History The Housing, Homelessness and Human relations Commission unanimously approved CPAH’s request for funding and recommendation of its approval to the Planning and Development Committee on April 24, 2017. Attachments: CPAH application project summary Priority area map Letters of recommendation 310 of 500 HOME RENTAL PRODUCTION APPLICATION Last Date Modified: PROJECT NUMBER: A.General Information Development Information Zip: Total number of rental units planned units Number of income restricted HOME Units planned units Construction Type Housing Type B.Developer Information Entity Name:Federal I.D. #: Contact Person:Phone: Address: City:State:Zip: Legal Form: 400 Central Ave. # 111 Email:kulbrich@cpahousing.org Highland Park IL 60335 DUNS #831940940 CCR#5Q9M9 Expiration Date: Proposed use of City of Evanston funds:Acquisition (More info will be provided in a schedule below.) Community Partners for Affordable Housing Kim Ulbrich 847-681-8746 06-1683983 City of Evanston Development Name:CPAH- Scattered-Site Rental Street Address:TBD Municipality:Evanstom IL 60202 TBD Census Tract: Total Per Unit $0 $0 2 Full Code Rehab Two-Family CPAH will be acquiring and rehabilitating 2 units of housing that will be used as rental housing for low-income households in a difficult to develop, high opportunity area. The two units will be two/three bedroom Townhome/Duplex homes FixedFixed or Floating Units? Funding Request (info from other worksheets) City of Evanston Funding Request Project Summary Briefly describe your project. Please note that many sections of this application will not apply to homebuyer projects. Please contact COE staff for guidance if your project is a homebuyer project. Has a non-profit determination been made by the Internal Revenue Service?Yes Yes Is entity registered and in good standing with the State of Illinois?Yes Non-Profit Corp IRS Code designation:501(c)(3) Will the proposed project be developed, owned, or sponsored by a currently certified Community Housing Development Organization (CHDO)? Is CHDO designation from City of Evanston?Yes Is the firm a Certified Minority-owned Business Enterprise (MBE)?No Certifying entity: Is the firm a Certified Woman-owned Business Enterprise (WBE)?No Certifying entity: Is the firm a Certified Section 3 Business entity?No Certifying entity: Describe the ownership structure of the project and explain the role of any non-profits in the project. CPAH Application 4.3.17 1)Application Page 1 of 9 4/4/2017311 of 500 General Partner/Corporate Officer Information (if applicable) (List Managing General Partner on first line.) Properties Currently Owned by Applicant & Affiliate Entities C.Development Plan Information Total number of Buildings planned buildings Age of existing Building(s)years old # of Stories stories If yes, indicate which populations: Energy and Equipment Information Heating System: Air Conditioning System: Domestic Hot Water: Equipment included with Income Restricted Units (check all that apply) X X X Kitchen Exhaust Duct Other: How many units will be fully accessible for the handicapped? Describe accessibility improvements/features of the proposed units. CPAH adheres to all accessibility laws to make homes as accessible as possible. Specific features include ramps, wider doorways, accessible showers, grab bars, accessible appliances, lower counter heights, accessible door handles, etc… whenever posssible Will the project exceed the Americans with Disabilities Act standards & make units barrier free? Please explain. TBD. When planning projects, CPAH uses the "Americans with Disability Act Checklist For Readily Avchievable Barrier Removal" in order to make homes as barrier-free as possible. Will the project address unique physical needs with special site/design features that will substantially add to costs? Please explain. No. Microwave Refrigerator Other:Sanitary Sewer Basement Will this project target special populations? Name:Fed. ID On the worksheet "1a)Properties" enter all properties owned by the applicant and its affiliated entities. City of Evanston will check each address for outstanding taxes, code violations, etc. Name:Fed. ID NA Fed. ID CPAH a 501 (c ) (3) nonprofit Community Housing Development Organization (CHDO) is the owner & developer Owner-ship % Name: Gas Yes Structural System Other:Parking Other:Other Parking: Other: City of Evanston requires that applicants use energy-efficient components. Describe the energy-efficient features/techniques (effective insulation, high performance windows, tight construction & ducts, appliances, efficient heating & cooling equipment, etc.) which will be used: This project will incorporate high efficiency mechanicals (95% efficient furnaces, 14+ SEER A/C, direct vent 62% EF water heaters), tight air sealing and insulation, 75 CFM exhaust fans with timers, energy star appliances, fluorescent light fixtures, low flow water fixtures, low VOC paints and other improvements to minimize CPAH's carbon footprint and reduce long-term operating costs. Have you joined the Energy Star Partnership? Exterior Anticipated Energy Star third-party inspection date (Provide Independent Rater/Inspector Name & Service Area): TBD Energy Star?Other green amenities: Central Forced Air Yes Central Forced Air Yes CPAH Application 4.3.17 1)Application Page 2 of 9 4/4/2017312 of 500 X X Common On-site Laundry Security Alarm X Range & Oven Ceiling Fans Garbage Disposal Fireplace Dishwasher Blinds/Drapes Laundry Equipment CPAH Application 4.3.17 1)Application Page 3 of 9 4/4/2017313 of 500 D.Site Information Private Water Private Sewer Broadband Is this unoccupied residential property which is to be demolished?No Is this property going to be used for a purpose other than human residential habitation?No Please Describe any other unusual site conditions: NA Is this a residential property for which construction was completed on or after 1/1/78? Is this a zero bedroom dwelling unit or SRO?No Is housing exclusively for the elderly or disabled, disallowing children <6 as residents?No Has the property already undergone lead abatement? Hazardous waste sites No Are you aware of any other environmental hazards that are on or near the site?No Are there any soil, slope or erosion concerns associated with the site?No Has a Phase One Environmental Assessment been done for the site?No Are there any other environmental issues you wish to bring to our attention?No Electric Power System Yes Cable Television System Yes Telephone System Yes Are the following utilities now located on the site? Public Water Supply Yes No Public Sewer System Yes No Natural Gas Distribution System Yes No Yes Explain the relationship between buyer and seller. Provide a copy of the sales contract. If the sales contract cannot be provided at the initial application stage, it will be a requirement to receive a firm Financing Commitment. NA Does current site zoning allow the proposed residential use?Yes If no, please explain what steps have been or will be taken to obtain zoning approval. Will the current site(s) require lots to be subdivided? Ravines or steep grades No High tension wires No Industrial sites No High noise levels No Commercial sites No Railroad tracks within 300 feet No Are the following conditions present at the proposed development site? In or includes a wetland?No Standing water No All or part in 100-yr. floodplain No Creek, lake, river frontage No If vacant at purchase, how many months had it been vacant? Did/will you acquire the property with clear title and no debt?Yes Is this an "Arms-Length" Transaction, meaning the buyer and seller are acting independently and have no relationship to one another? On the worksheet "1a)Properties" enter all properties included in the project site(s). Project Site Area (utilized for proposed development):TBD Is the project in a national or local historic district?No Have you already acquired the project property?No Was the property occupied at the time you obtained ownership? CPAH Application 4.3.17 1)Application Page 4 of 9 4/4/2017314 of 500 E.Market Analysis & Leasing F.Previous Development Experience CPAH also administers the waiting list, sales and homebuyer services for the Inclusionary Housing Program on behalf of the City of Highland Park. CPAH partners with Evanston Township High School's Geometry in Construction Program to market and qualify buyers. Hyacinth Place Rental Highland Park New Rental Low/Mod Income 4 $1,150,000 CPAH’s Executive Director,Kim Ulbrich, has significant experience developing affordable housing and administering federal and local grant funds for homeless and affordable housing programs. Prior to CPAH, She was responsible for administering the federal HOME program as a Community Development Specialist with McHenry County.She has her Real Estate Brokers License and was the Project Manager for McHenry County's NSP Program. She has extensive construction, real estate and non profit experience. If developer has been involved in residential development projects in some other capacity, please specify: Temple Avenue Townhomes Highland Park New For Sale Low/Mod Income 6 $1,475,000 Scattered Site Rental Highland Park,Lake Forest,Evanston Rehab Rental Low/Mod Income 7 $1,925,000 Hyacinth Place Homebuyer Highland Park New For Sale Mixed Income 10 $3,350,000 City of Evanston/ IAG Grant 1620 Washington Rehab Rental Low/Mod Income 5 $875,000 Scattered Site Preservation Highland Park, Lake Forest, Evanston Rehab For Sale Low/Mod Income 28 $7,700,000 20 Rehab # units: List most recently completed projects: Project Name Address Construction Type Tenure Type Target Residents # Units Total Devel. Costs Is this rehab which will not disturb a painted surface? Is this an emergency action which must be undertaken immediately to safeguard human life?No Applicants will be required to submit a market analysis demonstrating the need for & marketability of the proposed project. Market Analyses may be conducted in-house or by a 3rd party professional. This may be submitted after the application deadline. Describe how you determined the need/market demand for the proposed project. CPAH receives over 750 calls per year for information about affordable housing and it currently has over 125 households on its Rental waiting list. Explain how you arrived at the projected rents: HUD HOME rent limits for Households up to 80% AMI. 60 How will you insure lease-up to eligible tenants within 18 months? As indicated above, CPAH has over 125 households on its rental waiting list and will have no challenges leasing units to eligible tenants within 30 days of project completion. Have you completed an Affirmative Marketing Plan? (Required for projects with 5+ HOME units.) Is there anything in proximity to the project that could have a noteworthy positive impact on the marketability of this development? Please describe: The project is ideally located within walking distance to Metra and PACE, employment centers, restaurants, shopping, services, bike path and hiking trails.. How many full-time equivalent (FTE) employees will be working on the project?3.00 Has the developer completed other residential development projects?Yes If yes, please answer the following: How many projects has the developer completed?80 How many dwelling units has the developer been responsible for producing? New Construction # units CPAH Application 4.3.17 1)Application Page 5 of 9 4/4/2017315 of 500 G.Ongoing Management Experience, Structure & Capacity H.Existing Loan Subsidies in Developments to be Acquired No I.Rental & Operating Assistance Information No Number of units expected to receive assistance:units Number of years in assistance contract:years J.Supportive Services Information Will participation in supportive services be mandatory? Does your development plan seek to preserve federally-assisted low-income housing which would otherwise convert to market rate use through mortgage prepayment, foreclosure or expiring subsidies? Do you expect to receive or are you currently receiving any rental subsidies for this development? If you answered yes, please check the types of subsidy expected: If you plan to provide supportive services to your tenants, please provide the following: Description of the population to be served: If you answered yes, please describe the source and purpose of subsides: How many HUD income-restricted units is your staff/mgt company currently managing? Describe staff/mgt company's experience managing HUD income-restricted rental units. Currently CPAH owns 19 rental units. CPAH manages 5 rental units at its CPAH Senior Cottages project in Lake Forest as well as several scattered-site units in Evanston and Highland Park. It is also very heavily involved in the management of 4 rental units at Hyacinth Place. In addition, CPAH conducts "property management" or "stewardship" of 50+ scattered site homeownership units in the Community Land Trust inventory. Describe how the roles of property management, asset management & ongoing compliance will be delegated. Kim Ulbrich director, will be responsible for asset management and ongoing compliance. Amy Kaufman, CPAH's Associate Director, will be responsible for marketing and qualifying residents, and Jessica Roque will handle much of the day-to-day property management of the rental units. Does your development plan include acquisition of units with existing subsidies? If yes, please indicate the kind of existing subsidy. If developer/team has completed previous HOME units in any jurisdiction, are there any outstanding performance issues to be resolved? If yes, please explain. None. Who will perform property management?Developer/Owner will manage in-house Name of management staff/company: How many units is your staff or 3rd party mgt company currently managing? Description of the services to be provided and how they will be provided: CPAH provides ongoing support, advocacy and education to help tenants secure long-term housing stability. Examples include home maintenance classes, financial planning, winterizing, energy-efficiency and other topics. We also administer a revolving loan fund he project will serve low-income households who earn less than 60%-80 AMI. The primary target populations are low- income renters, regional workers who cannot afford housing, single-parent households, large families, households faced with the death of a wage-earner, families going through a divorce, persons with disabilities, seniors and families who are losing their housing due to other personal or economic hardships. CPAH Application 4.3.17 1)Application Page 6 of 9 4/4/2017316 of 500 K.Development Schedule Application Submission Conditional Commitment Construction Loan Closing Construction Start Marketing Start-Up Construction Complete Unit(s) Fully Leased Total Construction Schedule: L.Development Team Information Name Address Phone MBE WBE 1. 2. 3. 4. 5. No No Is the Developer, Sponsor, or any other Development Team Member related to a City of Evanston elected official or employee? Please note separate Conflict of Interest Disclosure forms required. If yes, provide details: Track record of prime contractor — list the contractor's five most recently completed projects: TBD Additional Information: Does developer/applicant/sponsor hold a direct financial interest in any team member or entity? If yes, provide details of the relationship: Architect:Fred Wilson 2834 Central St, Evanston 847-332-1001 Yes Engineer: Attorney:Karen Lemond 1824 Steward Ave, Park Ridge 847-692-2302 Yes Property Manager Kim Ulbrich 400 Central Ave, Highland Par 847-681-8746 Yes Contractor:TBD Consultant:NA months $0 Certified Worked together previously? Project Mgr:Kim Ulbrich 400 Central Ave, Highland Par 847-681-8746 Yes September 2017 November 2017 December 2017 July 2017 Closing Plans Preliminary Drawings Working Drawings Construction Financing Firm Commitment CPAH provides ongoing support, advocacy and education to help tenants secure long-term housing stability. Examples include home maintenance classes, financial planning, winterizing, energy-efficiency and other topics. We also administer a revolving loan fund For each item in the chart below, enter the month and year that the item was accomplished, or for future events, the month and year when that item is expected to be accomplished. If an item does not apply to your development, enter N/A or leave blank. Month Draw on PJ fundsYear Site Option Contract May 2017 Closing June 2017 Zoning Site Analysis CPAH Application 4.3.17 1)Application Page 7 of 9 4/4/2017317 of 500 CPAH Application 4.3.17 1)Application Page 8 of 9 4/4/2017318 of 500 No No Has any development team member been subject to a HUD Office of the Inspector General audit or investigation? If yes, please provide details & current status of audit or investigation: Is the developer/applicant/sponsor or any development team member, including any of their owners, partners, or board members CURRENTLY DEBARRED from Federal contracting opportunities by any agency of the Federal Government? (www.sam.gov ) If yes, please provide details: Is the developer/applicant/sponsor or any development team member, including any of their owners, partners, or board members EVER BEEN DEBARRED from Federal contracting opportunities by any agency of the Federal Government? (www.sam.gov ) If yes, please provide details: CPAH Application 4.3.17 1)Application Page 9 of 9 4/4/2017319 of 500 Project Name Total Square Feet:2 Project Number Avg SqFt/Unit:1 Developer Project Type:Target Population: Unit Type Average Rent Development Costs Total Per Unit % of Total Total Predevelopment:$0 $0 0.0% Total Acquisition:$404,000 $202,000 66.3% Total Construction:$157,900 $78,950 25.9% Total Professional Services:$0 $0 0.0%$60.92 Total Carrying & Construction Finance:$10,500 $5,250 1.7% Total Permanent Financing:$0 $0 0.0% Total Reserves:$12,000 $6,000 2.0% $0 $24,764 $12,382 4.1% Total Development Costs*$609,164 $304,582 100.0% Permanent Sources Total Per Unit % of Total Interest Rate Loan Term (yrs)Annual Payment Bank Mortgage Est. mortgage:$0 $0 0.0% $252,662 $126,331 41.5% $0 0.0% $0 0.0% $30,000 $15,000 4.9% $326,502 $163,251 53.6% $0 0.0% $0 0.0% $0 0.0% $0 0.0% Total Sources $609,164 $304,582 100.0%$0 (GAP) or Surplus $0 $0 0.0%DCR:#DIV/0! Amount Available During Construction % TDC Const. Loan Interest Rate Private Construction Loan (bank financing)0.0% Developer Equity (Self-financing for acquistion, predevelopment, etc.)$385,000 63.2%375 0.0% Other: 0.0% Other: 0.0% City of Evanston HOME Development Subsidy Available for Construction $227,396 37.3% Costs Not Incurred During Construction (reserves, dev. fee, etc.)$36,764 6.0% Total Construction Sources $649,160 106.6% Construction Financing Surplus/(Gap)?$39,996 6.6% City of Evanston HOME Subsidy Request Total Per Unit Development Subsidy- Permanent Loan $252,662 $126,331 Permanent Subsidy 0 Unit Mix Efficiency 1 BR 2 BR 3 BR 4 BR Total < 30% AMI 0 0 0 0 0 0 40% AMI 0 0 0 0 0 0 50% AMI 0 0 0 0 0 0 60% AMI 0 0 0 1 0 1 <80% AMI 0 0 0 1 0 1 Market Rate 0 0 0 0 0 0 Total 0 0 0 2 0 2 Operating Budget Annual Per Unit Gross Rent Potential $24,000 $12,000 Vacancy Years 1-4 7.0% Other Income $0 $0 Vacancy Years 5+7.0% Vacancy $1,680 $840 Rent Inflation Years 1-4 2.0% Adjusted Gross Income $22,320 $11,160 Rent Inflation Years 5+2.0% Operating Expenses $17,650 $8,825 Expense Inflation: Net Operating Income $3,870 $1,935 Administration 3.0% Debt Service $0 $0 Maintenance 3.0% Operating 3.0% Escrows & Reserves 3.0% Debt & Cash Flow Over Time Annual Per Unit #DIV/0!Year 1 Net Cash Flow $3,870 $1,935 #DIV/0!Year 5 Net Cash Flow $3,394 $1,697 #DIV/0!Year 10 Net Cash Flow $2,601 $1,301 #DIV/0!Year 15 Net Cash Flow $1,543 $772 #DIV/0!Year 20 Net Cash Flow $164 $82 Total Per Unit Total Cash Flow Over 10 Yrs $32,889 $16,445 Total Cash Flow Over 15 Yrs $42,839 $21,420 Total Cash Flow Over 20 Yrs $46,559 $23,279 Other: $42,839 $46,559 Year 20 DCR Year 10 DCR $32,889 Key Assumptions Construction Financing Sources (May include permanent sources listed above.) City of Evanston Sources & Uses Summary Developer Notes Total Cost/SqFt: Year 15 DCR Other: Year 1 DCR CPAH- Scattered-Site Rental 0 10,000 5,000 0 1,000 City of Evanston HOME Funds (Development Subsidy) 0 Low Income Housing Tax Credits Developer Equity Evanston Affordable Housing Trust Fund Other State/Federal/Historic Tax Credits Year 5 DCR $15.79 Total Units: HOME Units: Construction Cost/SqFt: 0 Full Code Rehab Two-Family Other: State HOME Funds After Cash Flow Payments: Secured CPAH Application 4.3.17 8)Sources&Uses Page 1 of 2 4/4/2017320 of 500 Developer Notes Date Entered City of Evanston Underwriting Summary Date City of Evanston Underwriting Notes Date Entered 4. Assess neighborhood market conditions: a. Completed similar projects successfully? b. Any problem projects current or past? b. What supports lease up within 18 months? The Bank loan would be a bridge loan if needed for purchase. a. How does project fit in with Con Plan, housing strategies,etc? 1. General Justification for Funding: Name a. Can the project cover capital improvements throughout the Period of Affordabilty? Underwriting performed by: Title 8. What contingencies should be placed on funding? 9. CURRENT RECOMMENDATION FOR FUNDING: a. Is there evidence they are managing similar properties successfully? e. Concerns/Other info: c. Concerns/Other info: c. Concerns/Other info: b. Any problem projects current or past? b. Is an additional Capital Reserve needed? How will it be funded? a. What supports proposed rents? 2. Why is the project needed? 3. Examine the sources & uses and operatng pro forma. b. How was this determined? f. Concerns/Other info: a. Are costs reasonable? c. Concerns/Other info: 5. Assess the capacity of the developer/development team. d. What is the status of other funding sources? e. Describe the evidence that the project can operate sustainably through the compliance period. c. Describe evidence developer is financially stable. d. Describe evidence dev staff is sufficient, qualified. 7. Examine the Capital Needs Assessment (CNA) 6. Assess the capacity of the ongoing management c. Has adequate funding been secured? CPAH will take a 6% Developer of $34,764 of which $10,000 will go into a Captital Reserves Account for future repairs and replacements. CPAH Application 4.3.17 8)Sources&Uses Page 2 of 2 4/4/2017321 of 500 322 of 500 323 of 500 324 of 500 325 of 500 326 of 500 327 of 500 328 of 500 For City Council meeting of April 24, 2017 Item P3 Ordinance 42-O-17, Major Adjustment to Planned Development at 1881 Oak St For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Director of Community Development Department Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 42-O-17 Major Adjustment to a Planned Development, 1881 Oak Street, 17PLND-0009 Date: April 13, 2017 Recommended Action: Staff recommends adoption of Ordinance 42-O-17 for approval of a Major Adjustment to a Planned Development at 1881 Oak Avenue, also known as E2. The applicant proposes to reduce the number of parking spaces, currently 353, by 25% (88 spaces) in order to lease those spaces to the public. The applicant has agreed to contribute $5,000 to the Evanston Divvy program as a public benefit. Livability Benefits: Built Environment: Promote diverse transportation modes. Background The 1881 Oak Avenue/1890 Maple Avenue (now known as E2) planned development was originally approved in 2013 and completed construction in 2015. The development consists of two buildings, one 14-stories and the other 16-stories, and currently contains 353 dwelling units, consisting of 48 studios, 198 one-bedroom units, 81 two-bedroom units, and 28 three-bedroom units in addition to 4,000 square feet of commercial space. The uses surrounding the site include an 9-story multiple-family senior residential building (Ebenezer Primm Tower) owned by the Cook County Housing Authority across Emerson Street to the north along with Englehart Hall and several lower density multi- family residential homes. To the east is a townhome development and to the west is a 3-story office building. Similar uses exist to the south with 3-story and 4-story office buildings. Memorandum 329 of 500 E2 Planned Development – Facing southwest Site Layout and Description The parking garage entrance is located off of Oak Avenue, on the west side of the building. On the lower level there are 13 parking spaces and an additional space reserved for car washing. On the 1st floor there are a total of 71 parking spaces and entry into the townhomes and building lobby areas, 138 parking spaces on the 2nd floor and 131 parking spaces on the 3rd floor. Loading areas are accessed by separate entrances, one located just north of the parking entrance on Oak Avenue, the other on the southern portion of the building off of the alley. Bike storage for building residents is located on the ground floor of the building within the parking area. 330 of 500 Compliance with the Zoning Ordinance Major Adjustment to a Planned Development The applicant is requesting a Major Adjustment to a Planned Development in order to reduce the number of residential parking spaces, currently 353, by 25% (88 spaces) in order to make those parking spaces available for public use. The number of parking spaces required by zoning code would be 485 based on the number and type of dwelling units proposed (48 studios, 198 one-bedroom units, 81 two-bedroom units, and 28 three-bedroom units); however, a total of 371 was approved with the planned development by ordinance 5-O-13 and later reduced to 353 parking spaces administratively. Parking and Traffic The applicant is proposing to reduce the availability of the existing 353 parking spaces to residents by 25% or 88 spaces (which will be available to the public), for a total of 265 residential parking spaces (0.75 per dwelling unit). The 88 parking spaces will be leased on an hourly, daily and monthly basis, depending on demand. The Parking Study, completed by Kenig, Lindgren, O’Hara, Aboona, Inc. (KLOA), concludes that the proposed parking adjustment will still meet the parking demand of the building tenants. The study provides an analysis of the existing utilization of the 353 parking spaces. Parking occupancy surveys were done hourly between 8:00 A.M. and 10:00 P.M. January 5 through January 7, 2017 (Thursday through Saturday). At the time of the study, the apartment development was 94% occupied. The results of the parking survey showed that occupancy over the survey timeframe varied between 36% and 46% with the larger percentages occurring in the earlier morning and later evening hours. A more detailed breakdown is as follows: Emerson Street Oak Avenue Maple Avenue First Floor Garage Plan (2013) 331 of 500 ● Peak occupancy on Thursday was 157 vehicles (44%) and occurred at 10:00 P.M. The occupancy that day ranged between 38% and 44%. ● Peak occupancy on Friday was 163 vehicles (46%) and occurred at 10:00 P.M. The occupancy that day ranged between 36% and 46%. ● Peak Occupancy on Saturday was 161 vehicles (46%) and occurred at 8:00 A.M. The occupancy that day ranged between 37% and 46%. There are on-street parking restrictions in the area surrounding the development. Two- hour parking between the hours of 9:00 A.M. and 6:00 P.M. (except for Saturdays, Sundays and holidays) is immediately adjacent to the property and in much of the area near the site. The City’s Maple Avenue Garage is located less than 1/8 of a mile from the development, in addition to two surface parking lots owned by Northwestern University and monitored for permits between the hours of 8:00 A.M. and 4:00 P.M. Public Benefits The applicant has agreed to contribute $5,000 to the Evanston Divvy program as the development benefits from the proximity to alternative transportation modes, including Divvy bikeshare. Standards of Approval The proposed development meets the standards for Adjustments to Development Plans in Section 6-3-6-12 of the Zoning Ordinance. The proposal will not cause undue traffic congestion or lack of available parking. A condition of approval in the ordinance requires annual certified vehicle ownership reports for the development from the applicant. If at any time during the lifetime of the project the annual vehicle ownership report, in conjunction with any additional available data sources regarding resident vehicle ownership, indicates that residential vehicle ownership is more than 250, the City will have the authority to increase the required amount of residential parking spaces up to the current required amount of 353 spaces. Attachments Proposed Ordinance 42-O-17 Application Packet for Major Adjustment to a Planned Development Response to Request for Additional Information Dated March 9, 2017 Zoning Analysis Dated February 8, 2017 332 of 500 4/17/2017 42-O-17 AN ORDINANCE Granting An Amendment to the Approved Planned Developments Located at 1890 Maple Avenue and 1881 Oak Avenue WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, on July 10, 2006, the City enacted Ordinance 80-O-06, attached hereto as Exhibit 1 and incorporated herein by reference, which, pursuant to 333 of 500 42-O-17 ~2~ the provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned Development in the RP Research Park Zoning District for the property located at 1881 Oak Avenue, Evanston, Illinois (the “First Subject Property”), which is legally described in Exhibit 1; and WHEREAS, on October 1, 2007, the City enacted Ordinance 45-O-07, which, pursuant to the provisions of the Zoning Ordinance, granted a Special Use Permit for a Planned Development in the RP Research Park Zoning District for the property located at 1890 Maple Avenue, Evanston, Illinois (the “Second Subject Property”), which is legally described in Exhibit 2; and WHEREAS, on August 11, 2008, the City enacted Ordinance 90-O-08, which amended certain terms of Ordinance 45-O-07; and WHEREAS, on April 27, 2009, the City enacted Ordinance 30-O-09 which amended certain terms of Ordinances 45-O-07 and 90-O-08; and WHEREAS, on January 28, 2013, the City enacted Ordinance 5-O-13, attached hereto as Exhibit 2 and incorporated herein by reference, which amended certain terms of Ordinances 30-O-09, 45-O-07 and 90-O-08; and WHEREAS, 1890 Maple, LLC, owner of the Subject Properties (“the Applicant”) requested a major adjustment by reducing the number of required parking spaces from three hundred fifty three (353) to two hundred sixty five (265) with the remaining eighty eight (88) spaces available for public use for the unified Planned Development on the Subject Properties; and WHEREAS, in order to approve the major adjustment requested, the 334 of 500 42-O-17 ~3~ Applicants request amendments to Ordinances 80-O-06, 45-O-07, 90-O-08, 30-O-09, and 5-O-13 (the “Previously Approved Ordinances”); and WHEREAS, the Previously Approved Ordinances are pieces of legislation enacted by the City Council of the City of Evanston, subject to revision only by said City Council; and WHEREAS, on April 24, 2017, the Planning and Development Committee (“P&D Committee”) held a meeting, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq), during which it considered the Applicants’ request and voted to retain jurisdiction over said request; and WHEREAS, during said meeting, the P&D Committee received input from the public, carefully deliberated on the major adjustment, and recommended approval thereof by the City Council; and WHEREAS, at its meetings of April 24, 2017 and May 22, 2017, held in compliance with the provisions of the Illinois Open Meetings Act, the City Council considered the P&D Committee’s recommendation, heard public comment, made findings, and adopted said recommendation; and WHEREAS, it is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: 335 of 500 42-O-17 ~4~ SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby accepts the major adjustment for the Planned Development on the Subject Properties in conformance therewith, pursuant to the Previously Approved Ordinances, as revised by this ordinance. SECTION 3: Pursuant to Subsection 6-3-6-12-(C) of the Zoning Ordinance, the City Council hereby grants the following Major Adjustment to the Planned Developments approved by the Previously Approved Ordinances: (A) For the lifetime of the project, the Applicant shall require all residents to disclose their vehicle ownership. The Applicant shall provide a certified vehicle ownership report to the City of Evanston annually by January 31st of each calendar year . The City of Evanston's Department of Administrative Services will monitor the Applicant's certified vehicle ownership reports and may compare the report with any additional available data sources regarding Resident vehicle ownership. If at any time during the lifetime of the project the annual vehicle ownership report, in conjunction with any additional available data sources regarding Resident vehicle ownership, indicates that more than 250 vehicles are owned by Residents of the project, then the Zoning Administrator shall have the authority to reduce the number of parking spaces available for public use pursuant to this Major Adjustment to account for the total number of vehicles that are determined to be owned by Residents plus 5 parking spaces. This determination shall be made in the form of a letter and provided to the applicant 30 days following receipt of report. The maximum number of parking spaces that may be required is the capacity of the onsite parking, 353 spaces. SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following additional conditions on the Applicants’ Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: 336 of 500 42-O-17 ~5~ (A) Divvy Contribution: The Applicant shall pay a one-time Divvy contribution in the amount of five thousand dollars ($5,000.00) through the City of Evanston Divvy program. (B) Recordation: The Applicants shall, at their cost, record a certified copy of this ordinance, including all Exhibits attached hereto, with the Cook County Recorder of Deeds, and provide a copy thereof to the City, before it may apply to the City for any permits related to the Planned Development authorized by the Previously Approved Ordinances, as amended by this Ordinance 42-O-17. SECTION 5: Except as otherwise provided for in this Ordinance 42-O-17, all applicable regulations of the Previously Approved Ordinances , the Zoning Ordinance, and the entire City Code shall apply to the Subject Properties and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and/or provisions of any of said documents conflict with any of the terms herein, this Ordinance 42-O-17 shall govern and control. SECTION 6: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicants” shall be read as “Applicants’ agents, assigns, and successors in interest.” SECTION 7: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: This Ordinance 42-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2017 Approved: 337 of 500 42-O-17 ~6~ Adopted:___________________, 2017 __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 338 of 500 42-O-17 ~7~ EXHIBIT 1 Ordinance 80-O-06 339 of 500 340 of 500 341 of 500 342 of 500 343 of 500 344 of 500 345 of 500 346 of 500 347 of 500 348 of 500 349 of 500 350 of 500 351 of 500 42-O-17 ~8~ EXHIBIT 2 Ordinance 5-O-13 352 of 500 353 of 500 354 of 500 355 of 500 356 of 500 357 of 500 358 of 500 359 of 500 360 of 500 361 of 500 362 of 500 363 of 500 364 of 500 365 of 500 366 of 500 367 of 500 368 of 500 369 of 500 370 of 500 371 of 500 372 of 500 373 of 500 374 of 500 375 of 500 376 of 500 377 of 500 378 of 500 379 of 500 380 of 500 381 of 500 382 of 500 383 of 500 384 of 500 385 of 500 386 of 500 387 of 500 388 of 500 389 of 500 390 of 500 391 of 500 392 of 500 393 of 500 394 of 500 395 of 500 396 of 500 397 of 500 398 of 500 Zoning Analysis Summary 17ZONA-0021 Non-Compliant Major Adjustment to PD to reduce required parking from existing 353 parking spaces to 265 parking spaces (25% reduction) RP Justin Pease Case Number:Case Status/Determination: Proposal: Property Address: Overlay District: Zoning District: Preservation District: Site Information: Applicant: Phone Number:Signature Date 1881 Oak CommentsZoning Section PD previous approval for 353 DUs + retail space with 353 parking spaces where 483 parking spaces required by City Code Request 353 DUs + retail (same) with 265 parking spaces6-16-3-5-Table 16 B Previous parking ratio 1 : 1 Proposed parking ratio 1 : .75 Recommendation(s):Click on the link(s) below to access online application(s) 399 of 500 City of Evanston ZONING ANALYSIS REVIEW SHEET APPLICATION STATUS: February 08, 2017 RESULTS OF ANALYSIS: Non-Compliant Address: Applicant:Justin Pease Phone: District:RP Overlay: Reviewer:Melissa Klotz Purpose:Zoning Analysis without Bld Permit App Preservation District: 17ZONA-0021Z.A. Number: 1881 Oak THIS APPLICATION PROPOSES (select all that apply): New Principal Structure New Accessory Structure Addition to Structure Alteration to Structure Retention of Structure Change of Use Retention of Use Plat of Resubdiv./Consol. Business License Sidewalk Cafe Home Occupation Other Proposal Description: ANALYSIS BASED ON: Plans Dated: Prepared By: Survey Dated: Existing Improvements:Major Adjustment to PD to reduce required parking from existing 353 parking spaces to 265 parking spaces (25% reduction) ZONING ANALYSIS PRINCIPAL USE AND STRUCTURE Standard Existing Proposed Determination USE:Mixed Use Compliant Comments: CompliantMinimum Lot Width (LF) USE: No Requirement 424 424 Multi Family Comments: Minimum Lot Area (SF) USE:Multi Family 68597 68597 Compliant Comments: Dwelling Units:353 353 Compliant Comments: Rooming Units: Comments: Building Lot Coverage (SF) (defined, including subtractions& additions): None Comments: Impervious Surface Coverage (SF, %) Comments: Accessory Structure Rear Yard Coverage: 40% of rear yard Comments: Page 1 LF: Linear Feet SF: Square Feet FT: Feet400 of 500 Standard Existing Proposed Determination Gross Floor Area (SF) All Uses Compliant with Variance337561 4.9Use: Comments: Height (FT)Compliant with Variance165 Comments: Front Yard(1) (FT) Emerson Compliant8.253 Street: Direction: N Comments: Front Yard(2) (FT) Maple Compliant11.283 Street: Direction: E Comments: Street Side Yard (FT)Compliant2.330 Street: Direction: Comments: Interior Side Yard(1) (FT) Direction: Comments: Direction: Interior Side Yard(2) (FT) Comments: Rear Yard (FT)Compliant80 Direction: Comments: PARKING REQUIREMENTS Standard Existing Proposed Determination Use(1):DUs + retail = 481 req. Comments: Use(2):(353 DUs) Comments: Use(3): Comments: TOTAL REQUIRED:481 (required)265 (proposed for uses)353 spaces (existing)Non-Compliant Comments: Handicap Parking Spaces:Sec. 6-16-2-6 Comments: Access:Sec. 6-16-2-2 Comments: Page 2 LF: Linear Feet SF: Square Feet FT: Feet401 of 500 Standard Existing Proposed Determination Vertical Clearance (LF)7' Comments: Surfacing:Sec. 6-16-2-8 (E) Comments: Location:Sec. 6-4-6-2 Comments: Angle(1): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Angle(2): Comments: Width(W) (FT) Comments: Depth(D) (FT) Comments: Aisle(A) (FT) Comments: Module (FT) Comments: Garage Setback from Alley Access (FT) Comments: Analysis Comments COMMENTS AND/OR NOTES See attached comments and/or notes. Site Plan & Appearance Review Committee approval is: Results of Analysis: This Application is Non-Compliant RESULTS OF ANALYSIS SIGNATURE DATE Page 3 LF: Linear Feet SF: Square Feet FT: Feet402 of 500 For City Council meeting of April 24, 2017 Item P4 Ordinance 38-O-17 Application for a Special Use for a Business/Vocational School, Knowledge Systems Institute, at 820 Davis St. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Director of Community Development Melissa Klotz, Zoning Planner Subject: Ordinance 38-O-17, Granting a Special Use for a Business/Vocational School, Knowledge Systems Institute, at 820 Davis St. Date: April 6, 2017 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 38-O-17 granting special use approval for a Business/Vocational School, Knowledge Systems Institute, at 820 Davis St. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson recommends suspension of the rules for Introduction and Action at the April 24, 2017 City Council meeting. Livability Benefits Economy & Jobs: Retain and expand local businesses Economy & Jobs: Expand job opportunities Economy & Jobs: Develop workforce Summary The applicant proposes to operate Knowledge Systems Institute, a Business/Vocational School, at 820 Davis St. Knowledge Systems Institute (KSI) currently operates a main campus with eight classrooms in Skokie, and proposes to expand to offer one classroom at 820 Davis St. featuring computer science and coding classes. KSI is a non-profit organization that provides technology classes to an average student demographic of 18-30 years of age. Students are typically professionals looking to advance their careers, or recent high school graduates. Classes will feature 20 students or less, with class times offered from 4pm-9pm on weekdays and from 10am- 5pm on weekends. The applicant anticipates each class will be three hours in length. At most, there will be one instructor, one administrator, and one assistant at 820 Davis St. One enclosed parking space is included in the lease for employee use, though most employees and students will utilize public transportation. Students will either bring food Memorandum 403 of 500 to class or patronize local restaurants in the area. The applicant has agreed to follow the City’s Litter Collection & Garbage Pickup Plans. The facility features a shared common bathroom with other tenant spaces in the building. The applicant does not intend to make any modifications to the exterior of the building other than signage and/or an awning. As requested by DAPR, the applicant agrees the front façade windows will not be obscured. One member of the public spoke at the Zoning Board of Appeals hearing with concerns about this proposal. Comprehensive Plan The proposed Business/Vocational School proposed at 820 Davis St. meets several goals of the Comprehensive and Downtown Plans. Specifically, this proposed use meets the commercial and business goal of linking local schools and local employers, and helping Evanston students become competitive members of the workforce. A Business/Vocational School also meets the goal of promoting and supporting job readiness and training programs. Furthermore, this proposal bolsters the Downtown Plan’s recognition of business services as the third largest office use in Evanston, and meets the Downtown Plan guiding principle to maintain a balance between retail and service uses. The proposed Business/Vocational School, Knowledge Systems Institute, will utilize a vacant space to provide workforce development and job skills within a mixed-use area. Legislative History April 4, 2017: The ZBA unanimously recommended approval of the special use for a Business/Vocational School, Knowledge Systems Institute, with the following conditions: 1. Hours of operation shall be consistent with other downtown uses. 2. Employees shall not park on the street. 3. Windows facing Davis St. shall not be covered. 2. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 38-O-17 April 4, 2017 ZBA Draft Meeting Minutes Excerpt ZBA Findings April 4, 2017 ZBA Packet – https://www.cityofevanston.org/home/showdocument?id=12115 404 of 500 4/6/2017 38-O-17 AN ORDINANCE Granting a Special Use Permit for a Business/Vocational School Located at 820 Davis Street in the D3 Downtown Core Development Zoning District (“Knowledge Systems Institute ”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on April 4, 2017, pursuant to proper notice, to consider case no. 17ZMJV-0020, an application filed by Judy Chang (the “Applicant”), lessee of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 820 Davis Street (the “Subject Property”) and located in the D3 Downtown Core Development District, for a Special Use Permit to establish, pursuant to Subsections 6-11-4-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Business/Vocational School, “Knowledge Systems Institute,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Business/Vocational School met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of April 24, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 17ZMJV-0020; and 405 of 500 38-O-17 ~2~ WHEREAS, at its meeting of April 24, 2017, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Business/Vocational School on the Subject Property as applied for in case no. 17ZMJV-0020. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated December 15, 2016. B. Hours of Operation: The Applicant may operate the Business/Vocational School authorized by this ordinance only between the hours of 6:00 a.m. and 12:00 a.m. on any given day. C. Employee Parking: Employees may not utilize on-street parking during the hours of operation. D. Davis Street Windows: The Applicant shall not cover the windows facing Davis Street. 406 of 500 38-O-17 ~3~ E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: Approved as to form: 407 of 500 38-O-17 ~4~ _____________________________ Rodney Greene, City Clerk _______________________________ W. Grant Farrar, Corporation Counsel 408 of 500 38-O-17 ~5~ EXHIBIT A LEGAL DESCRIPTION LOTS 4 AND 5 IN LANGWORTHY'S SUBDIVISION IN BLOCK 64 IN EVANSTON OF THE EAST 1/2 OF THE SOUTHWEST QUARTER OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND ALL RIGHT, TITLE AND INTEREST IN AND TO THE PARTY WALL ON THE W EST LINE OF THE LAND ARISING BY VIRTUE OF THE PARTY WALL AGREEMENT DATED FEBRUARY 12, 1891 AND RECORDED FEBRUARY 17, 1891 AS DOCUMENT 1420530 OR AS OTHERWISE PROVIDED BY LAW , ALL IN COOK COUNTY, ILLINOIS. PIN: 11-18-311-003-0000 COMMONLY KNOWN AS: 820 Davis Street, Evanston, Illinois. 409 of 500 Page 1 of 4 Zoning Board of Appeals 4/4/17 DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, April 4, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Mary Beth Berns, Violetta Cullen, Kiril Mirintchev, Mary McAuley, Lisa Dziekan Members Absent: Scott Gingold, Myrna Arevalo Staff Present: Melissa Klotz, Scott Mangum Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:00pm. Approval of Minutes The minutes from the March 21, 2017 Zoning Board of Appeals meeting were motioned for approval by Ms. Cullen and seconded by Ms. Dziekan. The minutes were approved 3-0, with two abstentions. New Business 820 Davis Street ZBA 17ZMJV-0020 Judy Chang, lessee, applies for a special use permit for a Business/Vocational School, Knowledge Systems Institute, in the D3 Downtown Core Development District, which requires a special use permit to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read the case into the record. Judy Chang and Gabriel Smith, applicants, explained the proposal: ● The main organization campus is in Skokie. ● Organization seeks one classroom in an Evanston location. ● Computer science and IT classes offered. ● The space will include a lobby, classroom, and office. ● Maximum 20 students per class, but 10-to-12 likely. ● Students are 18-to-50 years old, including professionals looking to seek 410 of 500 Page 2 of 4 Zoning Board of Appeals 4/4/17 advancement. ● Hours of operation are expected to be 4:00pm to 9:00pm weekdays, and 10:00am to 5:00pm weekends. ● One-to-three employees will work at office. ● There is a shared restroom in building corridor. ● One employee parking space will be located in garage across the street. No employees will use street parking. ● Students may bring food to campus. ● Students will likely frequent other downtown businesses. Ms. Cullen asked about the Skokie location. ● That campus has operated since 1971. ● Organization has served thousands of students. ● A master’s degree is offered at that program. Ms. McAuley asked about whether organization offers job placement. ● The organization may offer some job placement assistance. ● Most students find a job immediately with the skills they gained, and based on known quality of education. Ms. Dziekan asked how the space is currently being used. ● Space is currently vacant, as the applicant did not realize they needed a special use permit. Mr. Mirintchev asked how the space is secured. ● A deadbolt will be placed on door. ● Computers and routers are in the back room and not visible from street. ● There are no cameras outside. Ms. Cullen asked about a sustainability checklist. Ms. Klotz said that since students are allowed to eat in class, this ensures the business operator is responsible for picking up trash accumulation if necessary. ● Applicant clarified that they will take two bays of space. Entrance is on the far left (East) side of first bay. ● Front windows to lobby area will be clear. ● One classroom window facing east is tinted dark so there is no view out, and there is a brick wall two feet out from the window. ● Signage and an awning may be added. Ms. Klotz clarified that signage is okay in the windows. The intention of the DAPR 411 of 500 Page 3 of 4 Zoning Board of Appeals 4/4/17 recommendation was that the windows should not be blocked out – the City wants an active storefront. Ms. Berns asked whether people will be in the space when class is not in session during the day. ● Business will be closed when classes are not in session. ● One administrator may be onsite so foot traffic can stop by and sign up for courses. Merl Monroe, 1580 Sherman, asked about the length of classes, and if the courses will be offered both weekend days. The space abuts the parking entrance to 1580 Sherman, and the resident is worried about the density there. For example, today two food truck s were double parked. There are no parking zones by the parking garage, and when vehicles are there you can’t see around them. The area is a magnet for loitering and smoking. Additionally, is this organization accredited? Their website says accreditation will end May 2017. ● Classes are three hours with breaks and schedule is still being determined, so one class would be between the hours of 4:00pm to 9:00pm. ● One class per night will be offered, with 20 students and three employees maximum. ● Two courses per day will be offered Saturday and Sunday. ● The Master of Science program has withdrawn from accreditation process. The program has been accredited for the past 30 years, but no longer wishes to be accredited. But the Evanston location is not for the Master’s program, it is more certificate based. Ms. McAuley stated that loitering and smoking near 1580 Sherman should be discussed with the building manager. ● Applicant added that they prefer this Evanston location due to proximity to transit. The ZBA entered into deliberation: ● Ms. Dziekan said this is a low impact use that is appropriate for this commercial corridor. It makes sense as a Transit Oriented Development location. Students will frequent other businesses. Ms. McAuley, Ms. Cullen, and Mr. Mirintchev agree. The Standards were addressed: 1) Yes 2) Yes 3) Yes 4) Yes 412 of 500 Page 4 of 4 Zoning Board of Appeals 4/4/17 5) Yes 6) Yes 7) Yes 8) Yes 9) Yes Ms. McAuley moved for a positive recommendation with conditions to City Council, seconded by Ms. Cullen. The ZBA voted unanimously, 5-0, for a positive recommendation with the following conditions: 1) Hours must be consistent with other downtown uses. 2) Windows facing Davis shall not be covered. 3) Employees shall not park on street. 4) Substantial compliance with documents and testimony on record. 413 of 500 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on April 4, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 Case Number: 17ZMJV-0020 Address or Location: 820 Davis St. Applicant: Judy Chang Proposed Special Use: Business/Vocational School, Knowledge Systems Institute, in the D3 Downtown Core Development District 414 of 500 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation shall be consistent with other downtown uses. 2. Employees shall not park on the street. 3. Windows facing Davis St. shall not be covered. 4. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ _______ Myrna Arevalo _____ ____ _______ Scott Gingold _____ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 415 of 500 For City Council meeting of April 24, 2017 Item P5 Ordinance 8-O-17, Zoning Code Regulations on Micro-Distilleries For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Director of Community Development Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 8-O-17 Amend Permitted and Special Uses Within a Number of the Business, Commercial, and Industrial Zoning Districts Relating to Micro-Distilleries. 17PLND-0016 Date: April 18, 2017 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 8-O-17, amending the Zoning Code’s permitted and special uses within a number of the Business, Commercial and Industrial Zoning Districts relating to micro-distilleries. Livability Benefits Economy & Jobs: Retain and expand local businesses and expand job opportunities. Background Craft Breweries and micro-distilleries have increased in number in recent years in Evanston. Currently craft-breweries are permitted in a number of zoning districts, both by right and as a special use, including business, commercial, industrial, downtown and the research park zoning districts. Micro-distilleries, however, are only permitted as a special use in the B1, B1a, B2 and B3 business districts and the C1, C1a and C2 commercial districts despite being similar in use. Existing and recently approved craft-breweries are located in the B2 and B3 Business Districts, C1 Commercial District, D2 Downtown District and I2 Industrial District. Existing micro-distilleries are located in the B2 and C1a Districts. Both micro-distillery and craft brewery uses are also regulated outside of zoning regulations by Title 3, Chapter 4 of the City Code (Liquor Control Regulations). Proposal Overview Based on feedback from the Plan Commission and staff research, staff is proposing to amend the zoning ordinance to change “micro-distillery” to “craft-distillery or micro- distillery”. This modification also aligns with terminology used in the state liquor control regulations. This terminology change would require updating the sections currently Memorandum 416 of 500 2 regulating business and commercial districts, which permit micro-distilleries as a special use (specifically, Sections 6-9-2-3, 6-9-3-3, 6-9-4-3, 6-9-5-3, 6-10-2-3, 6-10-3-3 and 6- 10-4-3). Staff also proposes to include “craft-distillery or micro-distillery” as a permitted or special use in zoning districts which current allow craft-breweries as either a permitted or special use. Specifically the change would require updating the Permitted sections for the I1, I2, I3 Industrial Districts and the MU, MUE, MXE zoning districts (Sections 6-14- 2-2, 6-14-3-2, 6-14-4-2, 6-13-2-2, 6-13-3-2 and 6-13-4-2.–Permitted Uses). A portion of Section 6-13-4-2. - Permitted Uses is outlined below as an example of the change: 6-13-4-2. - PERMITTED USES. The following uses are permitted in the MXE district: Artist studio. Building materials establishment. Business or vocational school. Caterer. Craft-brewery. Craft-distillery- or micro-distillery. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Dwelling—Multiple-family. Educational institution—Public. Government institution. Industrial service establishment. Light manufacturing. Similar to the change above, the Special Use sections for the RP Research Park District and the D1, D2, D3 and D4 Downtown Districts (Sections 6-12-2-3, 6-11-2-3, 6-11-3-4, 6-11-4-3, and 6-11-5-3 -Special Uses) would also need to be amended. A portion of Section 6-12-2-3. – Special Uses is outlined below as an example of the change: 6-12-2-3. - SPECIAL USES. The following special uses may be permitted in the RP district, subject to the provisions set forth in Section 6-3-5 of this Title: Banquet hall. Business or vocational school. Craft-brewery. Craft-distillery- or micro-distillery. Open sales lot. Outdoor storage. Performance entertainment venue. Planned developments (subject to the requirements of Section 6-3-6 of this Title 417 of 500 3 and Section 6-12-1-7 of this Chapter). Resale establishment. Restaurants—Type 2. Urban farm, rooftop. Additionally, staff is proposing changes to the definitions for craft-breweries and micro- distilleries, with regards to regulations governing the use and inclusion of tasting rooms, as referenced below: CRAFT- BREWERY: A commercial facility that; (1) produces fermented malt beverages on site in quantities 0 to 930,000 gallons (30,000 barrels) per year compliant with all applicable local, state and federal regulations; and (2) may includes an accessory tasting room in zoning districts where the facility is a Special Use. Product sampling or retail sale as may be defined and regulated by Title 3, Chapter 4 of the City Code at the facility allows customers to taste samples of products manufactured on-site and purchase related sales items. Any sale of alcohol in the tasting room or otherwise in the facility which is manufactured outside the facility is prohibited. A craft-brewery does not include restaurants with accessory brewing facilities. (Ord. No. 57-O-14, § 2, 6-9-2014) CRAFT DISTILLERY- OR MICRO- DISTILLERY: A facility that; (1) produces alcoholic beverages in quantities compliant with all applicable local, state and federal regulations; not to exceed thirty-five thousand (35,000) gallons per year and (2) includes an accessory tasting room in zoning districts where the facility is a Special Use. A tasting room allows customers to taste samples of products manufactured on-site and purchase related sales items. Sales of alcohols manufactured outside the facility are prohibited. (Ord. No. 71-O- 10, § 2, 10-25-2010; Ord. No. 38-O-13, § 2, 5-13-2013) The proposal would provide for consistency between these similar uses. It is also consistent with the goals, objectives, and policies of the Comprehensive General Plan through its promotion of the growth and redevelopment of business commercial and industrial areas as well as retaining and attracting businesses. Specifically, the text amendment would both maintain and encourage smaller, local businesses, helping to add to the economic vitality of the various business and commercial districts within Evanston. Legislative History March 8, 2017 – The Plan Commission unanimously recommended approval of the proposed text amendment with minor amendments as presented. Attachments Ordinance 8-O-17 Link to Plan Commission Packet for 03/08/2017 Approved Plan Commission Minutes for the 03/08/2017 Meeting 418 of 500 3/1/2017 3/29/2017 4/5/2017 8-O-17 AN ORDINANCE Amending Portions of the City of Evanston Zoning Code Regulating Micro-Distilleries NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS THAT: SECTION 1: Subsection 6-9-2-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-9-2-3. - SPECIAL USES. The following uses may be allowed in the B1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Banquet hall. Bed and breakfast establishments. Boarding house. Business or vocational school. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult. Daycare center—Child. Daycare center—Domestic animal. Dwelling—Multiple-family. Dwelling—Single-family detached. Food store establishment. Funeral services excluding on-site cremation. Government institutions. Kennel. Membership organization. Micro-Distillery. Open sales lot. Planned development. 419 of 500 8-O-17 2 Public utility. Religious institution. Resale establishment. Residential care home—Category II. Restaurant—Type 2 (excluding accessory drive-through facilities). Urban farm, rooftop. Uses permitted pursuant to Section 6-9-2-2 of this Chapter and this Section exceeding seven thousand five hundred (7,500) square feet. SECTION 2: Subsection 6-9-3-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-9-3-3. - SPECIAL USES. The following uses may be allowed in the B2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Assisted living facility. Banquet hall. Boarding house. Business or vocational school. Commercial indoor recreation. Commercial outdoor recreation. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirement of Section 6-4-2, "Child Daycare Homes," of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Dwelling—Multiple-family. Food store establishment. Funeral services excluding on-site cremation. Independent living facility. Kennel. Long-term care facility. Membership organization. Micro-Distillery. Open sales lot. 420 of 500 8-O-17 3 Planned development (subject to the requirements of Section 6-9-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Resale establishment. Residential care home—Category II (subject to the requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Restaurant—Type 2. Retirement home. Retirement hotel. Sheltered care home. Trade contractor (provided there is no outside storage). Transitional treatment facility—Category III (subject to the requirements of Section 6-4- 5, "Transitional Treatment Facilities," of this Title). Urban farm, rooftop. Uses permitted pursuant to Sections 6-9-3-2 of this Chapter and this Section exceeding twenty thousand (20,000) square feet. SECTION 3: Subsection 6-9-4-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-9-4-3. - SPECIAL USES. The following uses may be allowed in the B3 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Assisted living facility. Automobile service station. Banquet hall. Boarding house. Business or vocational school. Commercial outdoor recreation. Commercial parking lots. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3, "Adult Daycare Homes," of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2, "Child Daycare Homes," of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Dwelling—Multiple-family. 421 of 500 8-O-17 4 Food store. Funeral services excluding on-site cremation. Independent living facility. Kennel. Long-term care facility. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-9-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Public utility. Recording studio. Religious institution. Resale establishment. Residential care home—Category II (subject to the requirements of Section 6-4-4, "Residential Care Homes and Child Residential Care Homes," of this Title). Restaurant—Type 2 (excluding accessory drive-through facilities). Retirement home. Retirement hotel. Sheltered care home. Trade contractor (provided there is no outside storage). Transitional shelters (subject to the requirements of Section 6-3-5-11, "Additional Standards for a Special Use for Transitional Shelters," of this Title). Transitional treatment facility—Category III (subject to the requirements of Section 6-4- 5, "Transitional Treatment Facilities," of this Title). Urban farm, rooftop. SECTION 4: Subsection 6-9-5-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-9-5-3. - SPECIAL USES. The following uses may be allowed in the B1a business district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Banquet hall. Commercial indoor recreation. Commercial outdoor recreation. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult. 422 of 500 8-O-17 5 Daycare center—Child. Daycare center—Domestic animal. Drive-through facility (accessory or principal). Dwelling—Multiple-family. Food store establishment. Funeral services, excluding on-site cremation. Independent living facility. Kennel. Membership organization. Micro-Distillery. Planned development. Public utility. Resale establishment. Restaurant—Type 2. Trade contractor (provided there is no outside storage). Urban farm, rooftop. Uses permitted pursuant to Section 6-9-5-2 of this Chapter and this Section exceeding twenty thousand (20,000) square feet. Vocational training facility. SECTION 5: Subsection 6-10-2-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-10-2-3. - SPECIAL USES. The following uses may be allowed in the C1 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Automobile repair service establishment. Automobile service station. Banquet hall. Car wash. Commercial outdoor recreation. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Funeral services excluding on-site cremation. 423 of 500 8-O-17 6 Hotel. Kennel. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. Planned development (subject to the requirements of Section 6-10-1-9 of this Chapter and Section 6-3-6 of this Title). Resale establishment. Restaurant—Type 2. Trade contractor (provided there is no outside storage). Urban farm, rooftop. Wholesale goods establishment. SECTION 6: Subsection 6-10-3-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-10-3-3. - SPECIAL USES. The following uses may be allowed in the C1a district, subject to the provisions set forth in Section 6-3-5 of this Title: Animal hospital. Aquaponics. Assisted living facility. Banquet hall. Commercial outdoor recreation. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory only). Dwelling—Multiple-family. Food store establishment. Funeral services excluding on-site cremation. Independent living facility. Long-term care facility. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. 424 of 500 8-O-17 7 Planned development (subject to the requirements of Section 6-10-1-9 of this Chapter and Section 6-3-6 of this Title). Recording studio. Resale establishment. Residential care home—Category I (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Residential care home—Category II (subject to the general requirements of Section 6-4- 4 of this Title). Restaurant—Type 2. Retirement hotel. Sheltered care home. Transitional shelter (subject to the requirements of Section 6-3-5-11 of this Title). Urban farm, rooftop. Wholesale goods establishment. SECTION 7: Subsection 6-10-4-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-10-4-3. - SPECIAL USES. The following uses may be allowed in the C2 district, subject to the provisions set forth in Section 6-3-5, "Special Uses," of this Title: Animal hospital. Aquaponics. Automobile body repair establishment. Banquet hall. Car wash. Commercial parking garage. Commercial parking lot. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Daycare center—Domestic animal. Drive-through facility (accessory or principal). Hotel. Kennel. Media broadcasting station. Membership organization. Micro-Distillery. Open sales lot. 425 of 500 8-O-17 8 Payday loan or consumer loan establishment (subject to the distance and general requirements set forth in Section 6-18-3, "Definitions," of this Title under "Payday Loan or Consumer Loan Establishment"). Planned development (subject to the requirements of Section 6-10-1-9, "Planned Developments," of this Chapter and Section 6-3-6, "Planned Developments," of this Title). Resale establishment. Restaurant—Type 2. Urban farm, rooftop. SECTION 8: Subsection 6-11-2-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-11-2-3. - SPECIAL USES. The following uses may be allowed in the D1 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility. Banquet hall. Boarding house. Business or vocational school. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Educational institution—Private. Educational institution—Public. Funeral services excluding on site cremation. Independent living facility. Long term care facility. Neighborhood garden. Open sales lot. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Resale establishment. Retirement home. Retirement hotel. Sheltered care home. Transitional shelter (subject to the special requirements of Section 6-3-5-11 of this Title). Urban farm, rooftop. 426 of 500 8-O-17 9 Wholesale goods establishment. SECTION 9: Subsection 6-11-3-4, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-11-3-4. - SPECIAL USES. The following uses may be allowed in the D2 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility (when located above the ground floor). Banquet hall. Business or vocational school. Commercial indoor recreation (at the ground level). Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Educational institution—Private. Educational institution—Public. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home—Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 2 (excluding drive-through facilities). Urban farm, rooftop. SECTION 10: Subsection 6-11-4-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-11-4-3. - SPECIAL USES. The following uses may be allowed in the D3 district, subject to the provisions set forth in Section 6-3-5 of this Title: Apartment hotel. Assisted living facility (when located above the ground floor). 427 of 500 8-O-17 10 Banquet hall. Business or vocational school. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). Educational institution—Private. Educational institution—Public. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home—Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 2. Urban farm, rooftop. SECTION 11: Subsection 6-11-5-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-11-5-3. - SPECIAL USES. The following uses may be allowed in the D4 district, subject to the provisions set forth in Section 6-3-5 of this Title: Assisted living facility (when located above the ground floor). Banquet hall. Business or vocational school. Commercial parking garage. Convenience store. Craft-brewery. Craft-distillery or Micro-distillery. Daycare center—Adult (subject to the general requirements of Section 6-4-3 of this Title). Daycare center—Child (subject to the general requirements of Section 6-4-2 of this Title). Drive-through facility (accessory or principal). 428 of 500 8-O-17 11 Educational institution—Private. Educational institution—Public. Funeral services excluding on site cremation. Independent living facility (when located above the ground floor). Neighborhood garden. Open sales lot. Performance entertainment venue. Planned development (subject to the requirements of Section 6-11-1-10 of this Chapter and Section 6-3-6 of this Title). Religious institution. Resale establishment. Residential care home—Category II (when located above the ground floor and subject to the general requirements of Section 6-4-4 of this Title). Restaurant—Type 2. Urban farm, rooftop. SECTION 12: Subsection 6-12-2-3, “Special Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-12-2-3. - SPECIAL USES. The following special uses may be permitted in the RP district, subject to the provisions set forth in Section 6-3-5 of this Title: Banquet hall. Business or vocational school. Craft-brewery. Craft-distillery or Micro-distillery. Open sales lot. Outdoor storage. Performance entertainment venue. Planned developments (subject to the requirements of Section 6-3-6 of this Title and Section 6-12-1-7 of this Chapter). Resale establishment. Restaurants—Type 2. Urban farm, rooftop. SECTION 13: Subsection 6-13-2-2, “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-13-2-2. - PERMITTED USES. 429 of 500 8-O-17 12 The following uses are permitted in the MU district: Business or vocational school. Community center. Craft-brewery. Craft-distillery or Micro-distillery. Cultural facility. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Dwellings—Multiple-family. Educational institution—Private. Educational institution—Public. Government institution. Light manufacturing. Neighborhood garden. Office. Public utility. Recreation center. Religious institution. Residential care home—Category I (subject to the requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Residential care home—Category II (subject to the requirements of Section 6-4-4, "Residential Care Homes and Residential Residential Care Homes," of this Title). Wholesale goods establishment. SECTION 14: Subsection 6-13-3-2, “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-13-3-2. - PERMITTED USES. The following uses are permitted in the MUE district: Building materials establishment. Business or vocational school. Commercial parking garage. Commercial parking lot. Craft-brewery. Craft-distillery or Micro-distillery. Educational institution—Private. Educational institution—Public. Industrial service establishment. Light manufacturing. 430 of 500 8-O-17 13 Neighborhood garden. Office. Public transportation center. Public utility. Trade contractor. Vehicle storage establishment. Warehouse establishment. Wholesale goods establishment. SECTION 15 Subsection 6-13-4-2, “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-13-4-2. - PERMITTED USES. The following uses are permitted in the MXE district: Artist studio. Building materials establishment. Business or vocational school. Caterer. Craft-brewery. Craft-distillery or Micro-distillery. Dwelling—Single-family attached. Dwelling—Single-family detached. Dwelling—Two-family. Dwelling—Multiple-family. Educational institution—Public. Government institution. Industrial service establishment. Light manufacturing. Neighborhood garden. Office. Public transportation center. Public utility. Residential care home—Category I. Residential care home—Category II. Retail goods establishment. Retail services establishment. Trade contractor. Vehicle storage establishment. Warehouse establishment. Wholesale goods establishment. 431 of 500 8-O-17 14 SECTION 16: Subsection 6-14-2-2, “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-14-2-2. - PERMITTED USES. The following uses are permitted in the I1 district: Automobile repair service establishment. Automobile service station. Commercial parking garage. Craft-brewery. Craft-distillery or Micro-distillery. Funeral services excluding on site creation. Government institution. Industrial service establishment. Light manufacturing. Neighborhood garden. Office. Public transportation center. Public utility. Restaurant — type 1. Trade contractor. Vehicle towing establishment. Warehouse establishment. Wholesale goods establishment. SECTION 17: Subsection 6-14-3-2, “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-14-3-2. - PERMITTED USES. The following uses are permitted in the I2 district: Automobile and recreational vehicle sales and/or rental. Automobile body repair establishment. Automobile repair service establishment. Automobile service station. Commercial parking garage. Commercial parking lot. Craft-brewery. Craft-distillery or Micro-distillery. Funeral services excluding on site creation. Government institution. Industrial service establishment. 432 of 500 8-O-17 15 Light manufacturing. Neighborhood garden. Office. Public transportation center. Public utility. Trade contractor. Truck sales and/or rental. Warehouse establishment. Wholesale goods establishment. SECTION 18: Subsection 6-14-4-2, “Permitted Uses,” of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: 6-14-4-2. - PERMITTED USES. The following uses are permitted in the I3 district: Automobile body repair establishment. Automobile repair service establishment. Automobile storage lot. Commercial parking lot. Craft-brewery. Craft-distillery or Micro-distillery. Funeral services excluding on site creation. Heavy manufacturing. Industrial service establishment. Light manufacturing. Neighborhood garden. Office. Outdoor storage. Pharmaceutical manufacturing. Public transportation center. Public utility. Ready mix/concrete. Recycling center. Trade contractor. Vehicle salvage. Warehouse establishment. Wholesale goods establishment. SECTION 19: The definition of “Craft-Brewery” in Section 6-18-3, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 433 of 500 8-O-17 16 CRAFT-BREWERY: A commercial facility that: (1) produces fermented malt beverages on site in quantities 0 to 930,000 gallons (30,000 barrels) per year compliant with all applicable local, state, and federal regulations; and (2)may includes an accessory tasting room in zoning districts where the facility is a Special Use. Product sampling or retail sale as may be defined and regulated by Title 3, Chapter 4 of the City Code at the facility allows customers to taste samples of products manufactured on-site and purchase related sales items. Any sale of alcohol in the tasting room or otherwise in the facility which is manufactured outside the facility is prohibited. A craft-brewery does not include restaurants with accessory brewing facilities. SECTION 20: The definition of “Micro-Distillery” in Section 6-18-3, “Definitions,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: CRAFT-DISTILLERY OR MICRO-DISTILLERY: A facility that: (1) produces alcoholic beverages in quantities not to exceed thirty-five thousand (35,000) gallons per year compliant with all applicable local, state, and federal regulations; and (2) includes an accessory tasting room in zoning districts where the facility is a Special Use. A tasting room allows customers to taste samples of products manufactured on-site and purchase related sales items. Sales of alcohols manufactured outside the facility are prohibited. 434 of 500 8-O-17 17 SECTION 21: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 22: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 23: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 24: This Ordinance 8-O-17 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: _________________________, 2017 ______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 435 of 500 DRAFT Page 1 of 4 Plan Commission Minutes 3/8/17 MEETING MINUTES PLAN COMMISSION Wednesday, March 8, 2017 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Simon Belisle, Terri Dubin, Carol Goddard, Peter Isaac, Colby Lewis, Andrew Pigozzi, Jolene Saul Members Absent: Patrick Brown Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:04 P.M. and introduced Jolene Saul, who was recently appointed to the Plan Commission. 2. APPROVAL OF MEETING MINUTES: January 11, 2017 Commissioner Goddard requested a change to the minutes reflecting that the Northwestern parking lot site is key to the North Downtown Planning Area. Commissioner Lewis made a motion to approve the minutes from January 11, 2017 with the suggested change. Commissioner Goddard seconded the motion. A voice vote was taken and the minutes were approved, 8-0. 3. NEW BUSINESS A. PLANNED DEVELOPMENT 17PLND-0011 831 Emerson Street Tim Anderson, CA/Focus Evanston JV, LLC, has applied for a Planned Development with a rezoning from C1 Commercial and R5 General Residential to C1a Commercial Mixed Use and Special Use for a Convenience Store to construct a 9-story, 242-unit residential building with a 3,330 square foot ground floor commercial space and 175 parking spaces. The applicant seeks site development allowances for: number of dwelling units, building height (103 feet), floor area ratio (4.66), number of parking 436 of 500 DRAFT Page 2 of 4 Plan Commission Minutes 3/8/17 spaces, 0-foot rear and side yard setbacks for open parking along the north, east, and west property lines, no landscaping buffer along the rear (north) property line, a loading berth in the front yard which is open to the sky and within 30 feet of an intersection, and reduced setback and screening for transformers located within 2 feet of a building. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Katriina McGuire provided a brief introduction of the development team for the project (which included representatives from Focus Development, CA Ventures, BkL Architecture, KLOA and The Habitat Company) after which a brief presentation with an overview of the proposed development was given by Vicky Lee (Focus) and Angela Spadoni (BkL) pointing out changes from the previous 2015 submission. Luay Aboona of KLOA highlighted traffic and pedestrian items and Tim Anderson of CA/Focus Development highlighted some of the public benefits of the project. Chair Ford opened the hearing to Commissioner questions and comments. Questions and comments included: ● Clarification on the proposed building materials and structural type for the development. ● Questions regarding the environmental remediation of the site and storm water detention. ● Target rental audience and rental rates. ● Clarification of details for the easement on the CTA property to the west of the property. ● Considerations for the affordable housing requirement. Chair Ford opened the hearing to questions and comments from the public. Four members of the public spoke. General questions and comments included: ● Clarification on building and parking setbacks. ● Concerns over the amount of parking provided and the location of the proposed loading area. ● A statement of support from the Sherman Gardens Board of Trustees. Chair Ford stated that a request for continuance had been received and that the public hearing would be continued to March 22, 2017 at 7:00 PM in the Council Chambers. At that time several members of the public who signed up to speak opted to speak at the March 22nd meeting. At the request of the developer, Susan Wolan, who requested the continuance, stated that there was concern over the remediation timeline and safety measure that would be taken. She explained that she and other residents of Sherman Gardens would like to conduct further research on this aspect of the project and gather documents from their experience with remediation of the parking lot north of the proposed development site. Commissioner Belisle moved to continue the item to March 22, 2017 at 7:00 PM in Council Chambers. The motion was seconded by Commissioner Goddard. A 437 of 500 DRAFT Page 3 of 4 Plan Commission Minutes 3/8/17 voice vote was taken and the motion was approved unanimously 8-0. B. TEXT AMENDMENT 17PLND-0015 Generators A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to establish regulations for allowed location of generators. Ms. Jones provided a brief overview of the proposed text amendment, explaining that generators are not referenced within the zoning ordinance; however, staff uses regulations related to air conditioners when determining setbacks and other zoning related regulations. The Commission had questions regarding the reason for initiating the text amendment and how it would apply, if at all to temporary generators. They also asked for clarification on whether this amendment would be for both commercial and residential use of generators. There was concern mentioned regarding the possible nuisances created by the use of generators and how that would be abated. Mr. Mangum stated that the subsection used for this item is a general provision that refers to all zoning districts and the idea was to place this in a section where a similar item is regulated and used with more frequency. Ms. Jones stated that there was a recent ordinance which regulates decibel levels for this type of equipment which lowered the maximum decibel level allowed. There was a suggestion that additional information be obtained and perhaps separate the generator requirements from those of air conditioner requirements to address the questions and concerns. Commissioner Saul made a motion to continue the text amendment in order for staff to obtain additional information and return to the Commission when ready. The motion was seconded by Commissioner Pigozzi. The motion was approved unanimously 8-0. C. TEXT AMENDMENT 17PLND-0016 Micro-distilleries A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to amend the permitted and special uses within a number of the Business, Commercial, and Industrial Zoning Districts relating to micro-distilleries. Ms. Jones provided a brief overview of the proposed text amendment, explaining where micro-distilleries and craft breweries were currently allowed, where these uses are currently operating within Evanston and how they are regulated The Commission discussed the definitions of each use, inquiring about how craft breweries and micro-distilleries are regulated outside of the zoning ordinance and if the elimination of the specific production quantity limits would lead to regulation inconsistencies in the future. Ms. Jones explained that craft breweries and micro- distilleries have production limits that align with state regulations and the City has 438 of 500 DRAFT Page 4 of 4 Plan Commission Minutes 3/8/17 specific liquor license classes that further regulate these uses. The Commissioners also discussed the necessity of eliminating the choice to include a tasting room, stating that in certain industrial districts, the inclusion may not be necessary versus in a smaller business district or downtown. Some discussion followed regarding the names for each use, specifically micro- versus craft- distillery or brewery and if the zoning titles for the uses should align with both the liquor control ordinance and state titles. Commissioner Goddard made a motion to accept the recommendation for the proposed text amendment with the suggested provision for tasting rooms in Zoning Districts where Special Uses are required and title change to align micro-distilleries with craft-distilleries. Commissioner Lewis seconded the motion. The motion was approved unanimously by roll call vote 8-0. 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved by voice call 8-0. The meeting was adjourned at 8:51 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 439 of 500 For City Council meeting of April 24, 2017 Item P6 Ordinance 37-O-17, Planned Development/Special Use at 831 Emerson For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Director of Community Development Department Meagan Jones, Neighborhood and Land Use Planner Subject: Ordinance 37-O-17 Planned Development, 831 Emerson St, 17PLND-0011 Date: April 20, 2017 Recommended Action: The Plan Commission and staff recommend adoption of Ordinance 37-O-17 for approval of the Planned Development with rezoning from C1 Commercial and R5- General Residential to C1a Commercial Mixed use and a Special use for a convenience store. The 9-story 242-unit residential building would include 3,300 square feet of ground floor commercial space and 174 parking spaces on site. Additionally, staff will continue to work with the applicant on the design of the building throughout the approval process. If the project is approved, final Design and Project Review (DAPR) approval and issuance of the building permit will not be granted until there is agreement between staff and the applicant regarding building elevations. The development includes 10 site development allowances for: number of dwelling units (242 units proposed where maximum 121 are allowed by Code), building height (103 feet proposed where maximum 67 is allowed by Code), floor area ratio (4.66 proposed where maximum 4.0 is allowed by Code), number of parking spaces (174 spaces proposed where 358 are required by Code), 0-foot rear yard setback for open parking along the north property line where minimum 10 feet is required, 0-foot side yard setback for open parking along the east property line where minimum 10 feet is required, 0-foot side yard setback for open parking along the west property line where 5 feet is required, no landscaping buffer along the rear (north) property line where minimum 10-foot landscape buffer is required, loading berths in the front yard which are open to the sky and within 30 feet of an intersection and reduced setback and screening for transformers located within 2 feet of a building. Livability Benefits: Built Environment: Provide compact and complete streets and neighborhoods Memorandum 440 of 500 Additional Information Requested at 4/17/17 Planning & Development Meeting: At the April 17, 2017 Planning & Development Committee meeting the Committee requested that staff provide additional information regarding recent apartment trends in order to inform Council discussion of the proposed 831 Emerson Street Planned Development project. Staff conducted research regarding regional and national trends for apartment size and pricing and has provided links to articles below. Also included in this research is information regarding unit sizes for recently approved and constructed apartment buildings in Evanston (chart provided below). Development Name Address Year Approved Apartment Unit Sizes (sq. ft.) Studio 1-bed 2-bed 3-bed 824 Noyes* 824-828 Noyes St. 2016 500-502 663-751 900-1021 1193-1247 1571 Maple* 1571 Maple Ave. 2015 586-610 579-895 976-1151 1463-1485 Chicago + Main 835 Chicago Ave. 2014 568-658 752-854 1009-1120 1306 1620 Central* 1620 Central St. 2015 NA 633-836 1167-1214 1285 Central Station 1700-1720 Central St. 2011 590-635 785-885 1185-1305 1485 E2 1881 Oak Ave./ 1890 Maple Ave 2013 504-542 590-810 1000-1250 1391 1717 Ridge 1717 Ridge Avenue 2011 514 656-1057 1050-1261 1273-1411 *Construction not yet completed The majority of the research provided mentioned a trend towards smaller dwelling units. This trend was seen as being driven largely by millennials seeking affordable living in areas near transit and amenities while not requiring a large living space. A similar trend was noted in several studies for the growing senior population, who may look to downsize and also seek to have amenities in closer vicinity to their residence. One article indicated that in some areas, apartment and condominium units may actually begin to increase in size. Much of the research noted a steady increase in rents within larger multi-family residential buildings in recent years. Data varied on whether or not this trend was expected to continue or begin to taper off in the coming years as more rental units become available on the market. Articles: Responding to Changing Households- http://furmancenter.org/files/NYUFurmanCenter_RespondingtoChangingHouseholds_2014_1.pdf CMAP, Rental Multi-family Housing Development Trends in the CMAP Region- http://www.cmap.illinois.gov/about/updates/-/asset_publisher/UIMfSLnFfMB6/content/rental- multifamily-housing-development-trends-in-the-cmap-region 441 of 500 The Macro View on Micro Units: http://uli.org/wp-content/uploads/ULI-Documents/MicroUnit_full_rev_2015.pdf 2016 3rd and 4th Quarter Apartment Trends- https://www.reis.com/cre-news-and-resources/q3-2016-apartment-market-trends https://www.reis.com/cre-news-and-resources/q4-2016-apartment-market-trends Midwest Experts Forecast 2017 Multi-family Real Estate Trends- http://www.taylorjohnson.com/tj-news/midwest-experts-forecast-2017-multifamily-real-estate-trends/ 831 Emerson Street Proposed Planned Development - South Elevation Background The 0.97-acre property, commonly known as 831 Emerson Street, is improved with a two-story commercial building and a 57-space open parking lot. The uses surrounding the site include an 11-story multiple-family senior residential building (Perlman Apartments) owned by the Cook Co. Housing Authority adjacent to the east and CTA railroad right-of-way adjacent to the west. The parking lot located immediately to the north is owned by and serves the Sherman Gardens Co-op residential development that is located to the south of the site. A one-story commercial bank with a drive-through and a restaurant use are also located directly to the south. 442 of 500 Site Layout The massing of the proposed building creates a U-shaped structure with the bulk of the 9-stories adjacent to the east, west and north property lines and opening onto an amenity space along Emerson Street on the second level. There is a 16-foot wide alley to the east of the site and the CTA railroad property and elevated tracks to the west. The building meets all required setbacks of the C1a Zoning District. The building height is 103 feet with an amenity level at a height of 20 feet along a large portion of the front (south) property line along Emerson Street. At its closest points, the building is located 8 feet from the west property line, 10 feet from the north property line 15 feet from the east property line and is built to the south property line. A majority of the ground level is devoted to an open parking lot (59 spaces) that is largely covered by the building. One level of underground parking (69 spaces), mezzanine level parking (44 spaces) and two car-share spaces bring the total amount of on-site parking spaces to 174. Of that, four parking spaces on the west end of the site closest to Emerson Street and the loading area will be devoted for the commercial tenant and two parallel parking spaces next to the alley will be devoted for car-share vehicles (i.e. Zipcars or Enterprise Car Share cars or similar). The vehicular access to the site will be provided in two locations; a two-way drive-aisle from the alley and a two-way drive-aisle from Emerson Street next to the railroad tracks near where the current access driveway exists. The access is located on the applicant’s property; however, the loading berths and a portion of the parking are located on CTA property. The property next to the railroad tracks is part of the CTA right-of-way for which the current property owner has access rights and the applicant has provided a land lease agreement with the CTA. The applicant will install an eleven-foot wide public sidewalk with four new street trees and 9 new bike racks for building visitors along Emerson Street. A bike room for approximately 162 bicycles spaces for building residents will be located on the ground floor of the building. The applicant is also proposing a new 5-foot wide sidewalk on the east end of the property along the alley with additional landscaping near the two car- share spaces located in this area. The sidewalk will also improve access from Emerson Street to the parking lot adjacent to the north. 443 of 500 831 Emerson Street, First Floor Plan Compliance with the Zoning Ordinance Rezoning The applicant is requesting rezoning of the property from C1, Commercial and R5, General Residential, to C1a, Commercial Mixed-use. Unlike the C1, Commercial district, the proposed C1a, Commercial Mixed-use district allows residential dwellings above the ground floor. There is one other C1a, Commercial Mixed-use district in the City located along Chicago Avenue near the Main Street Metra and CTA stations. Special Use The applicant is requesting Special Use approval for a 3,300 square foot convenience store on the ground floor. A convenience store is allowed as a Special Use in the C1a district. The existing 7-Eleven convenience store is expected to occupy the space. Planned Development The applicant is also requesting Special Use approval for a Planned Development to construct the 9-story (103-foot high) multiple-family building with 242 dwelling units, 3,300-square foot commercial area and 174 parking spaces. 444 of 500 The applicant is requesting approval of ten site development allowances: 831 Emerson St. Site Development Allowances Required / Max. Permitted Site Development Allowance Proposed Lot Size (# of dwelling units) 121 (350 sq. ft. /DU) +48 (40%)=169 242 Building Height 67 ft. +30 ft. = 97 ft. 103 ft. FAR 4 +1.5 = 5.5 4.66 # of parking spaces 358 N/A 174 Rear (north) setback for open parking 10 ft. N/A 0 ft. Side (east) setback for open parking 10 ft. N/A 0 ft. Side (west) setback for open parking 5 ft. N/A 0 ft. Landscape buffer along the north property line abutting residential district 10 ft. wide N/A None proposed Loading berth location Must not be open to sky if in front yard nor w/in 30 ft. of intersection N/A Within 30 ft. of intersection and open to sky w/in front yard Generator and Transformer setback 8 ft. or 4 ft. if within 2 feet of bldg. and screened N/A < 4 ft. and no landscaping (transformers) Parking and Traffic Based on the number and type of dwelling units proposed (71 studio units, 40 one- bedroom units, 93 two-bedroom units and 38 three-bedroom units) and 3,300-square foot commercial space, the proposed building is required to have a total of 358 parking spaces. The applicant is proposing a total of 174 parking spaces (0.71 per dwelling unit) for the proposed development. All of the 174 parking spaces, including the two car- share spaces, will be provided on site. 445 of 500 The Parking and Traffic Study submitted by the applicant concludes that the proposed parking arrangement will meet the parking demand of the building tenants. The study provides an analysis of the existing traffic conditions (including vehicle, bicycle and pedestrian traffic) and assesses the impact of the proposed development on the existing road network. Based on the traffic counts on roadways surrounding the site, the peak traffic volume is expected to occur weekday mornings between 8 am - 9 am and weekday evenings between 5 pm - 6 pm. According to the most recent Census Data, only 30% of residents in the area commute to work by car. The traffic study anticipates the same commute behavior as is currently the trend in the neighborhood. Considering this, the location of the development within a denser area and proximity to other modes of transportation, the anticipated morning and evening peak hour traffic is reduced by 70%. As a result, the traffic study anticipates approximately 36 new trips generated by the residential portion of the development during the morning peak hour and 141 vehicular trips during the evening peak hour. There are no increases in traffic volumes expected to be generated by the commercial use on the site (7-Eleven convenience store) since traffic this use generates is included in the existing peak hour volumes. The study indicates that all surrounding streets will continue to operate at acceptable levels of service due to the minimal addition of new traffic based on building residents. The applicant is proposing a $20,000 contribution towards pedestrian countdown timers for the traffic signals near the proposed development (outlined in the Public Benefits below). The proposed Ordinance also includes a condition that the residents of the development would not be eligible for residential on-street parking permits in the area. Public Benefits The proposed development will replace an underutilized two-story commercial building with a minimum LEED Silver certified development (as required by the Green Building Ordinance) and generate additional property tax to the community. The applicant will also be paying a fee in-lieu contribution towards the City’s Affordable Housing Fund in the amount of $2,400,000 in compliance with the Inclusionary Housing Ordinance. As there is groundwater contamination from previous uses on site, environmental cleanup will occur prior to construction. The applicant has committed, and the Ordinance includes the following public benefits as part of the Planned Development proposal: 1. A $20,000 contribution to the City of Evanston towards the installation of pedestrian countdown timers for nearby traffic signals. 2. A $20,000 contribution to the City of Evanston Divvy Bike Share program. 3. A $10,000 contribution toward public art in the vicinity of the site. The applicant will work with CTA to install public art either at the viaduct located at 446 of 500 Emerson St. & Benson Ave. or the Foster St. CTA station; if this is not feasible, the contribution will go to the City’s Public Art Fund. 4. Incorporation of two car-share spaces on the site. 5. Repaving of the alley to the east adjacent to the property to city standards and installation of a sidewalk to aid in access to the car-share spaces and the parking lot immediately north of the property. 6. Streetscape improvements along Emerson Street including lighting, new sidewalk and landscaping. 7. Street crosswalk restriping in the vicinity of the site and a raised crosswalk installation at the Emerson Street entrance to the adjacent alley. 8. Utilization of measures to mitigate harm to migratory birds. 9. Wayfinding signage pointing to transit services at the Davis St. Metra/CTA/Pace/Divvy stations and directing safe pedestrian routes to the Foster St. CTA Station. 10. Bicycle parking for visitors and customers along Emerson Street for approximately 18 bicycles. 11. Installation of a real-time transit arrival board in the lobby of the building. Standards of Approval The proposed development meets the standards for approval of Zoning Ordinance Map Amendment (rezoning) in Section 6-3-4-5, standards for Special Use in Section 6-3-5- 10, the Standard for Planned Developments in Section 6-3-6-9 and standards and guidelines established for Planned Developments in the C1a, Commercial Mixed-Use District. (Section 6-10-1-9) The proposed rezoning of the property into a mixed-use commercial district to accommodate a mixed-use development is consistent with the Comprehensive General Plan. The proposal is consistent with the vision and goals of the Plan for redevelopment of underutilized properties with uses compatible with surrounding neighborhood. The Plan also calls for higher density of residential development on the outskirts of the downtown and near transit stops. The ten proposed site development allowances are necessary for a desirable redevelopment of the site with significant public benefits. The proposed development will not have an adverse effect on the value of adjacent properties. There are adequate public utility services and infrastructure available adjacent to the property. The applicant has submitted a detailed report of the availability of public utility infrastructure in the area. The proposal will not cause undue traffic congestion. The access to the rear parking lot will be provided via the alley and an existing driveway access adjacent to the railroad tracks. The applicant will close one existing curb cut on Emerson Street. The applicant is also proposing a new sidewalk on the subject property adjacent to the alley that will 447 of 500 provide access to two car-share vehicles on-site and improve the access from Emerson Street to the private parking lot north of the site. The loading docks and parking for the commercial use are located adjacent to the railroad tracks and away from Sherman Gardens and Pearlman Apartments buildings to minimize adverse effects on adjacent residential uses. The proposed development is compatible with other similar developments in the area and is not of such nature in height, bulk and scale to exercise any influence contrary to the purpose and intent of the Zoning Ordinance. Legislative History March 22, 2017 – The Plan Commission recommended, 6-1, to approve the proposed Planned Development with conditions outlined in the staff report memo dated March 16, 2017 and incorporated into the Ordinance. March 8, 2017 – The Plan Commission opened the public hearing and heard testimony by the applicant and general public. At the request of a nearby resident, the hearing was continued to March 22, 2017. March 1, 2017 –The Design and Project Review Committee (DAPR) Committee recommended unanimous approval of the proposed development subject to compliance with developmental allowances, comments at DAPR, and subsequent written staff comments. Attachments Proposed Ordinance 37-O-17 Plan Commission Meeting Minutes 03/08/2017 and 03/22/2017 Link to Plan Commission Packet for 03/22/2017 https://www.cityofevanston.org/home/showdocument?id=11906 Revised Statement of Proposed Public Benefits Dated April 12, 2017 448 of 500 3/29/2017 4/5/2017 37-O-17 AN ORDINANCE Granting Special Use Approval for a Planned Development and Special Use Approval for a Convenience Store Located at 831 Emerson Street and Amending the Zoning Map to Re-Zone Certain Properties from the C1 Commercial Zoning District and R5 General Residential Zoning District to the C1a Commercial Mixed Use District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt ordinances and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and 449 of 500 37-O-17 ~2~ WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and WHEREAS, CA/Focus Evanston JV, LLC (“Applicant”), the Applicant for the proposed development located at 831 Emerson Street, Evanston, Illinois (the “Subject Property”), legally described in Exhibit A, which is attached hereto and incorporated herein by reference, applied, pursuant to the provisions of the Zoning Ordinance, specifically Section 6-7-2, “Zoning Map,” 6-3-5, “Special Uses,” Section 6-3- 6, “Planned Developments,” and Subsection 6-10-1-9, “Planned Developments” in Commercial Zoning Districts, to place certain properties within the C1a Commercial Mixed Use Zoning District (“C1a District”) and permit the construction and operation of a Planned Development with a Convenience Store and accessory parking located at the Subject Property in the C1a District; and WHEREAS, the Applicant sought approval to re-zone the Subject Property from the current C1 Commercial and R5 General Residential Zoning Districts to the proposed C1a Commercial Mixed-Use Zoning District; and WHEREAS, the Applicant sought approval to construct a new nine (9) - story one hundred three (103) foot tall mixed-use building consisting of up to two hundred forty-two (242) dwelling units, with a floor area ratio of approximately 4.66, approximately three thousand, three hundred (3,300) gross square feet of commercial space, one hundred seventy-four (174) open on-site parking spaces, zero (0) foot rear yard setback for open parking along the north property line, zero (0) foot side yard setback for open parking along the east property line, zero (0) foot side yard setback for 450 of 500 37-O-17 ~3~ open parking along the west property line, zero (0) foot landscape buffer along the rear (north) property line, an uncovered loading berth in the front yard and within thirty (30) feet of an intersection, and reduced setback and screening for transformers located within two (2) feet of a building; and WHEREAS, construction of the Planned Development, as proposed in the application, requires exception from the strict application of the Zoning Ordinance with regards to the number of dwelling units, building height, floor area ratio, number of parking spaces, rear yard setback from the north property line for open parking, side yard setback for the east property line for open parking, side yard setback from the west property line for open parking, landscape buffer along the north property line, location and configuration of the loading berth and transformer location requirements; and WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the City Council may grant Site Development Allowances from the normal district regulations established in the Zoning Ordinance; and WHEREAS, on March 8, 2017 and March 22, 2017, in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the Plan Commission held a public hearing on the application for Special Use Approval for a Planned Development with a Convenience Store and Rezoning from C1 and R5 Zoning Districts to C1a Zoning District, case no. 17PLND-0011, heard extensive testimony and public comment, received other evidence, and made written minutes, findings, and recommendations; and WHEREAS, the Plan Commission’s written findings state that the application meets applicable standards set forth for Special Uses in Subsection 451 of 500 37-O-17 ~4~ 6-3-5-10 of the Zoning Ordinance and Planned Developments in the C1a Commercial Mixed-Use District per Subsection 6-10-1-9 of the Zoning Ordinance and Map Amendments per Subsection 6-3-4-5 of the Zoning Ordinance; and WHEREAS, on March 22, 2017, the Plan Commission recommended the City Council approve the application with conditions; and WHEREAS, on April 17, 2017, the Planning and Development (“P&D”) Committee of the City Council held a meeting, in compliance with the provisions of the Open Meetings Act and the Zoning Ordinance, received input from the public, carefully considered and adopted the findings and recommendations of the Plan Commission, and recommended approval thereof by the City Council; and WHEREAS, at its meetings on April 17, 2017 and April 24, 2017, held in compliance with the Open Meetings Act and the Zoning Ordinance, the City Council considered the recommendation of the P&D Committee, received additional public comment, made certain findings, and adopted said recommendation; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124), NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. 452 of 500 37-O-17 ~5~ SECTION 2: The City Council hereby amends the Zoning Map to remove those properties with the addresses and PINs listed in Exhibit B and identified in Exhibit C, both attached hereto and incorporated herein by reference, from the C1 Commercial and the R5 General Residential Districts and place them within the C1a Commercial Mixed-Use District. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Special Use Approval applied for in case no. 17PLND- 0011, to allow construction and operation of the Planned Development with a Convenience Store for a nine (9) -story one hundred three (103) foot tall mixed-use building consisting of up to two hundred forty-two (242) dwelling units, with a floor area ratio of approximately 4.66, approximately three thousand, three hundred (3,300) gross square footage of commercial space, one hundred seventy-four (174) open on-site parking spaces, zero (0) foot rear yard setback for open parking along the north property line, zero (0) foot side yard setback for open parking along the east property line, zero (0) foot side yard setback for open parking along the west property line, zero (0) foot landscape buffer along the rear (north) property line, an unenclosed loading berth in the front yard and within thirty (30) feet of an intersection, and reduced setback and screening for transformers located within two (2) feet of a building. SECTION 3: The City Council hereby grants the following Site Development Allowances: (A) Number of Dwelling Units: A Site Development Allowance is hereby granted for two hundred forty-two (242) residential dwelling units, whereas subsection 6-10- 3-4(B) of the Zoning Ordinance allows for a maximum of one hundred twenty-one (121) residential dwelling units in the C1a District. 453 of 500 37-O-17 ~6~ (B) Height: A Site Development Allowance is hereby granted for a building height of one hundred three (103) feet, whereas subsection 6-10-3-9 of the Zoning Ordinance allows for a maximum building height of sixty-seven (67) feet in the C1a District. (C) Floor Area Ratio (“FAR”): A Site Development Allowance is hereby granted for an FAR of 4.66, whereas subsection 6-10-3-7 of the Zoning Ordinance requires a maximum FAR of 4 in the C1a District. (D) Number of Parking Spaces: A Site Development Allowance is hereby granted for a total of one hundred seventy-four (174) parking spaces, whereas subsection 6-16-3-3 of the Zoning Ordinance requires a minimum of three hundred fifty-eight (358) parking spaces for the proposed Planned Development in the C1a District. (E) Rear Yard Setback for Open Parking Along the North Property Line: A Site Development Allowance is hereby granted for a rear (north) yard setback of zero (0) feet, whereas subsection 6-10-3-8(D) of the Zoning Ordinance requires a rear yard setback of ten (10) feet when abutting a residential district. (F) Side Yard Setback for Open Parking Along the East Property Line: A Site Development Allowance is hereby granted for a side yard setback of zero (0) feet, whereas subsection 6-10-3-8(C) of the Zoning Ordinance requires a side yard setback of ten (10) feet when abutting a residential district. (G) Side Yard Setback for Open Parking Along West Property Line: A Site Development Allowance is hereby granted for a side yard setback of zero (0) feet, whereas subsection 6-10-3-8(E) of the Zoning Ordinance requires a side yard setback of five (5) feet when abutting a residential district. (H) Landscape Buffer Along the North Property Line: A Site Development Allowance is hereby granted for a landscape buffer along the north property line zero (0) feet wide, whereas subsection 6-10-1-6 of the Zoning Ordinance requires a landscape buffer ten (10) feet wide when abutting a residential district. (I) Loading Berth Location and Screening: A Site Development Allowance is hereby granted for an unenclosed loading berth to be located within the front yard setback within thirty (30) feet of an intersection, whereas subsection 6-16-4- 1(B) requires that a loading berth may be in the rear yard when open to sky and may not be located within thirty (30) feet of street intersections. (J) Transformer Location: A Site Development Allowance is hereby granted for reduced setback and screening of transformers, whereas subsection 6-4-6-9 of the Zoning Ordinance requires a four-foot setback when located within two (2) feet of the principal structure and obscured from view by screening methods such as landscaping. 454 of 500 37-O-17 ~7~ SECTION 4: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the Special Use Approval granted hereby, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Applicable Requirements: The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this ordinance; the Site and Landscape Plans in Exhibit D and E, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant’s testimony and representations to the Design and Project Review Committee, the Plan Commission, the P&D Committee, and the City Council; and the approved documents on file in this case. (B) Change in Use: Any change in use of the property, except change in occupancy of the commercial space by one or more uses permitted in the C1a Commercial Mixed-Use District, must be approved as an amendment to the Planned Development (C) Construction Management Plan: The Applicant shall sign and agree to a Construction Management Plan (CMP) with the City of Evanston prior to issuance of the Building Permit. The CMP shall include but is not limited to the following: construction staging plan, on-street and on-site construction parking restrictions, hours of operation, a plan including cross sections showing pedestrian access around the site with the use of curb ramps, signage and/or striping, if necessary, foundation survey of surrounding structures including weekly reporting of seismographs for the duration of construction, submittal of environmental testing report prior to construction, visibility diagram for all construction site access points, proposed schedule for street opening for utility connections with cross section details, and project updates via monthly newsletter and project website. (D) Building Resident Parking Permits: Building residents shall not be eligible for residential on-street parking permits. (E) Landscaping on Emerson Street: Applicant must install and maintain the landscaping materials on the Subject Property along Emerson Street, adjacent to the loading area and along the alley off of Emerson Street, as depicted in Exhibit E. (F) Traffic Study: The Applicant shall submit a traffic study within one year after issuance of the final Certificate of Occupancy for the building, analyzing the 455 of 500 37-O-17 ~8~ turning movements at the western access drive, including analysis of any traffic incidents adjacent to the Subject Property. Upon review of the Applicant’s submitted traffic study, the City reserves the right to restrict movement in or out of the proposed western access drive. (G) Environmental Clean-Up of Any Contaminations: The Applicant shall remove and remedy any contaminations located on the Subject Property in accordance with the Illinois Environmental Protection Agency. (H) Illinois Environmental Protection Agency Approval: The Applicant shall submit an approval letter from the Illinois Environmental Protection Agency prior to the issuance of the Final Certificate of Occupancy. Said letter must explicitly state that any and all environmental contamination on the Subject Property has been remedied and/or removed. (I) Delivery Hours for the On-Site Commercial Use: Delivery hours for the on- site commercial use is prohibited between the hours of 7:00 a.m. to 9:00 a.m. and between the hours between 4:00 p.m. and 6:00 p.m. on any given Monday through Friday. (J) CTA Access Agreement: The Applicant shall provide an executed copy of the access agreement between the CTA and the Applicant for the use of the CTA property adjacent to the railroad tracks prior to the issuance of the building permit. (K) Affordable Housing Contribution: The Applicant shall pay a one-time contribution of two million four hundred thousand dollars ($2,400,000.00) to the City’s Affordable Housing Fund. The contribution will be made prior to the issuance of a Temporary Certificate of Occupancy (TCO). (L) Public Art Contribution: The Applicant shall work with the Chicago Transit Authority (CTA) and make a contribution in the amount of ten thousand dollars ($10,000.00) to install public art at either the Foster Street Chicago Transit Authority station or the viaduct located at Emerson Street and Benson Avenue. If the installation of the artwork is not feasible, the Applicant shall make a ten thousand dollar ($10,000.00) contribution to the City of Evanston Public Art Fund prior to the issuance of the Final Certificate of Occupancy (FCO). (M) Alley Resurfacing: The Applicant shall resurface the alley to the east adjacent to the Subject Property per City Engineering standards and install a sidewalk to aid in access to the car-share spaces and the parking lot immediately north on the Subject Property. (N) On-Site Car Share Spaces: Two on-site car share spaces must be available through an arrangement with a common third party commercial car-share company. 456 of 500 37-O-17 ~9~ (O) On-Site Electric Charging Stations: One on-site electric charging stations must be installed. (P) City of Evanston Employment: The Applicant agrees to employ at least five (5) Evanston residents during construction. (Q) LEED Silver Certification: The Applicant agrees to comply with the City of Evanston Green Building Ordinance and obtain a LEED Silver Certification Rating or higher for the Planned Development on the Subject Property. (R) Streetscape Improvements: The Applicant shall construct the streetscape improvements inclusive of new street trees along Emerson Street per proposed development plans and landscape plans in Exhibit D and Exhibit E. (S) Street Crosswalk Improvements: The Applicant shall install a raised crosswalk at the Emerson Street entrance to the alley and restripe the following crosswalks to high-visibility: (1) all sides of the intersection of Elgin Road and Benson Avenue; (2) all sides of the intersection of Sherman Avenue and Emerson Street; (3) all sides of the intersection of Maple Avenue and Emerson Street; and (4) the west side of the intersection of Emerson Street and public alley located immediately adjacent to and east of the subject property. (T) Pedestrian Countdown Timers: The Applicant shall make a twenty thousand dollar ($20,000.00) contribution to the City of Evanston prior to issuance of the Final Certificate of Occupancy (FCO) as a contribution towards the installation of pedestrian countdown timers for nearby traffic signals. (U) Divvy Contribution: The Applicant shall pay a one-time Divvy contribution in the amount of twenty thousand dollars ($20,000.00) through the City of Evanston Divvy program. (V) Migratory Bird Consideration: The Applicant shall install utilization measures to mitigate harm to migratory birds, including use of fritted glass on the amenity deck railing. (W) Wayfinding Signage Installation: The Applicant shall install wayfinding signage on the Subject Property pointing to transit services at the Davis Street Metra/CTA/Pace/Divvy stations and directing safe pedestrian routes to the Foster Street CTA Station. (X) Bicycle Parking: The Applicant shall install bicycle parking for visitors and customers along Emerson Street for approximately eighteen (18) bicycles. (Y) Transit Tracker: The Applicant shall install a real-time transit arrival board in the lobby of the building of the Subject Property. 457 of 500 37-O-17 ~10~ (Z) Notice to Sherman Gardens for Remediation: The Applicant shall provide adequate notice to the residents of Sherman Gardens prior to demolition of the existing building and remediation of the site. (AA) Construction Schedule: Pursuant to Subsection 6-11-1-10(A)4 of the Zoning Ordinance, the Applicant shall obtain a building permit within twelve (12) months of the passing of this Ordinance. Additionally, the Applicant must complete the construction of this Planned Development within twenty-four (24) months from the date the Applicant receives its building permit. (BB) Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the Applicant shall, at its cost, record a certified copy of this ordinance, including all exhibits attached hereto, with the Cook County Recorder of Deeds, and provide proof of such recordation to the City, before the City may issue any permits pursuant to the Planned Development authorized by the terms of this ordinance. SECTION 5: When necessary to effectuate the terms, conditions, a nd purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. To the extent that the terms and provisions of any of said documents conflict with the terms herein, this ordinance shall govern and control. SECTION 8: All ordinances or parts of ordinances that are in conflict with the terms of this ordinance are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect 458 of 500 37-O-17 ~11~ without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are hereby declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 459 of 500 37-O-17 ~12~ EXHIBIT A Legal Description Parcel 1: LOT 11 IN PAUL PRATT'S ADDITION TO EVANSTON, SAID ADDITION BEING A SUBDIVISION OF THE SOUTHWEST 8 1/2 ACRES OF THE SOUTH 1/2 OF THE NORTHEAST 1/4 OF THE NORTHWEST 1/4 OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Parcel 2: LOT 10 (EXCEPT THE WEST 40.0 FEET THEREOF) IN PAUL PRATT'S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE SOUTHWEST 8 1/2 ACRES OF THE SOUTH 1/2 OF THE NORTHEAST ¼ OF THE NORTHWEST 1/4 OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Parcel 3: THE SOUTH 25.30 FEET OF LOT 14 IN HUSE AND POWER'S ADDITION TO EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Parcel 4A: THAT PART OF THE NORTH 24.70 FEET OF LOT 14 IN HUSE AND POWER'S ADDITION TO EVANSTON IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE NORTH 24.70 FEET OF LOT 14 OF HUSE AND POWER'S ADDITION; THENCE WEST PARALLEL WITH THE NORTH LINE OF SAID LOT 14, 30.09 FEET TO THE EAST LINE OF LOT 12 IN PAUL PRATT'S ADDITION; THENCE SOUTH 0.77 FEET TO THE SOUTHEAST CORNER OF SAID LOT 12 IN PAUL PRATT'S ADDITION; THENCE WEST ON THE SOUTH LINE OF LOTS 12 AND 13 OF PAUL PRATT'S ADDITION TO A POINT 15.0 FEET EAST OF THE SOUTHWEST CORNER OF LOT 13; THENCE NORTHWESTERLY 19.12 FEET TO A POINT 13.34 FEET EAST OF THE WEST LINE OF SAID LOT 13 AND 19.05 FEET NORTH OF THE SOUTH LINE OF SAID LOT 13; THENCE EASTERLY IN A STRAIGHT LINE TO A POINT ON THE EAST LINE OF LOT 14 IN HUSE AND POWER'S ADDITION, WHICH POINT IS 19.04 FEET NORTH OF THE SOUTH LINE OF THE NORTH 24.70 FEET OF LOT 14 OF SAID HUSE AND POWER'S ADDITION' THENCE SOUTH ON THE EAST LINE OF SAID LOT 14 OF HUSE AND POWER'S ADDITION, 19.04 FEET TO THE PLACE OF BEGINNING. Parcel 4B: 460 of 500 37-O-17 ~13~ THAT PART OF LOTS 12 AND 13 IN PAUL PRATT'S ADDITION TO EVANSTON, A SUBDIVISION OF THE SOUTHWEST 8 1/2 ACRES OF THE SOUTH 1/2 OF THE NORTHEAST 1/4 OF THE NORTHWEST 1/4 OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN DESCRIBED AS FOLLOWS: COMMENCING AT THE SOUTHEAST CORNER OF THE NORTH 24.70 FEET OF LOT 14 OF HUSE AND POWER'S ADDITION; THENCE WEST PARALLEL WITH THE NORTH LINE OF SAID LOT 14, 30.9 FEET TO THE EAST LINE OF LOT 12 IN PAUL PRATT'S ADDITION; THENCE SOUTH 0.77 FEET TO THE SOUTHEAST CORNER OF SAID LOT 12 IN PAUL PRATT'S ADDITION; THENCE WEST ON THE SOUTH LINE OF LOTS 12 AND 13 OF PAUL PRATT'S ADDITION TO A POINT 15.0 FEET EAST OF THE SOUTHWEST CORNER OF LOT 13; THENCE NORTHWESTERLY 19.12 FEET TO A POINT 13.34 FEET EAST OF THE WEST LINE OF SAID LOT 13 AND 19.05 FEET NORTH OF THE SOUTH LINE OF SAID LOT 13; THENCE EASTERLY IN A STRAIGHT LINE TO A POINT ON THE EAST LINE OF LOT 14 OF HUSE AND POWER'S ADDITION WHICH POINT IS 19.04 FEET NORTH OF THE SOUTH LINE OF THE NORTH 24.70 FEET OF LOT 14 OF SAID HUSE AND POWER'S ADDITION; THENCE SOUTH ON THE EAST LINE OF SAID LOT 14 OF HUSE AND POWER'S ADDITION, 19.04 FEET TO THE PLACE OF BEGINNING. Parcel 5: LOT 13 IN HUSE AND POWER'S ADDITION TO EVANSTON, A SUBDIVISION OF LOT 7 OF ASSESSOR'S DIVISION OF SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PINs: 11-18-109-062-0000 11-18-109-064-0000 11-18-109-053-0000 11-18-109-052-0000 11-18-109-020-0000 11-18-109-019-0000 11-18-109-018-0000 11-18-109-043-0000 COMMONLY KNOWN AS: 815 - 821 Emerson Street, Evanston, IL 60201 461 of 500 37-O-17 ~14~ EXHIBIT B Addresses and PINs of Properties Removed from the C1 Commercial and R5 General Residential Districts and Placed Within the C1a Commercial Mixed-Use District Commonly Known As: 815 - 821 Emerson Street PINs: 11-18-109-062-0000 11-18-109-064-0000 11-18-109-053-0000 11-18-109-052-0000 11-18-109-020-0000 11-18-109-019-0000 11-18-109-018-0000 11-18-109-043-0000 462 of 500 37-O-17 ~15~ EXHIBIT C Map of Properties Removed from the C1 Commercial and R5 General Residential Districts and Placed Within the C1a Commercial Mixed-Use District 463 of 500 8178218158238241862 1864 R5 C1 C1a R6 R6 RP D4 Elg i n R d Emerson St Benson AveProposed Zoning Change815-823 Emerson - C1 & R5 to C1a Tax Parcel Structure Footprint Curbline 0 25 50 Feet ´ This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.EmersonSt815-823_C1R5toC1a.mxd1/27/2016464 of 500 37-O-17 ~16~ EXHIBIT D Development Plans 465 of 500 © 2017 bKL Architecture LLCPg 2 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONSITE PLANAERIAL VIEWEMERSON ST.PROPERTY SIZE42,331.40 SF831 EMERSONBENSON AVE.SHERMAN AVEALLEYMAPLE AVE.ELGIN R D.466 of 500 © 2017 bKL Architecture LLCPg 7 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONSITE PLAN $%&'()*+EMERSON ST.ALLEYBENSON AVE.PURPLE LINEAMENITY DECK 11' - 10"6' - 0"58' - 0"79' - 1"58' - 0"POOL AREA BELOW30' - 0"30' - 0"60' - 0"30' - 0"25' - 6"181' - 0"58' - 0"79' - 1"58' - 0"MAIN ENTRANCEPUBLIC ALLEYUNCOVERED PARKINGCAR SHARECTA EASEMENTKEYBUILDING SETBACKPARKING SETBACKPROPERTY LINEPROPERTY SIZE: 42,331.40 SFPROPOSEDBUILDINGSETBACKTOWER 9 STORIESSETBACK10'-0"8' - 0"SHERMAN AVE.ELGIN RD.TRANSFORMER PADSGENERATORWITH FENCE AND GATE195' - 1"17' - 0"16' - 0"SETBACK15' - 0"1” = 50’467 of 500 831 EMERSONPROJECT NO. 1501203.07.2017© 2017 bKL Architecture LLCPg 8 of 251/32” = 1’- 0”CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONBASEMENT PLAN $%&'()*+195' - 1"RAMP UP18' - 0" 18' - 0" 18' - 0" 27' - 8" 27' - 8" 27' - 8" 18' - 0" 18' - 0" 18' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"25' - 6"( 69 PARKING SPACES )SETBACK13'-0"TYP18'-0"SETBACK15' - 0"1'-4"WATER RETENTION TANK24'-0"24'-0"24'-0"TYP9' - 0"OUTLINE OF BLDGABOVE5' - 0"164'-8"PARKING1234567 8910 11 12 13 14 15 16 171819 2022 23 24 25 2627 28 29 3032 33 34 35 36 37 383941 42 43 44 45 46 47485355 56 57 58 59 60 6151 525462 63 64 65 66 676821314049 5069STAIRCORESETBACK8' - 0"SETBACK13'-0"SETBACK10'-0"468 of 500 831 EMERSONPROJECT NO. 1501203.07.2017© 2017 bKL Architecture LLCPg 9 of 251/32” = 1’- 0”CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONGROUND LEVEL $%&'()*+TRASHPURPLE LINEEMERSON ST.ALLEY18' - 0" 18' - 0" 18' - 0" 27' - 8" 27' - 8" 27' - 8" 18' - 0" 18' - 0" 18' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"25' - 6"RAMP DNRAMP UPCTAEASEMENTTRANSFORMER PADSCAR SHARE34' - 2"69' - 10"25' - 11"61' - 0"BENSON AVE.TYP18'-0"GENERATOR2 LOADINGBERTHSTYP9' - 0"24' - 0"24'-0"15' - 11"OUTLINE OF BLDGABOVE18'-0"4 RETAIL PARKINGSPACES( 55 PARKING SPACES )PARKING1234567 8910 11 12 13 14 1516 17 181912342524 23 2221 202732 31 30 29283435363738394041424345464748495051525354CORECORERETAILRESIDENTIAL FOHMECHANICALBIKE STORAGENOTE: 2' PARKING SETBACK AT GRADE; NEED VARIANCE5' - 1"24' - 0"3' - 0"ENCLOSURE WITH DOOR5' - 9"5' - 0"5' - 0"BIKE STORAGE ACCESS35'-0"10' - 0" 10' - 0"17' - 0"17' - 0"110' - 0"58' - 0"24' - 0"24' - 0"168' - 0"SETBACK15' - 0"26334455SETBACK10'-0"SETBACK8' - 0"SETBACK15' - 0"20' - 0"CANOPY ABOVE469 of 500 831 EMERSONPROJECT NO. 1501203.07.2017© 2017 bKL Architecture LLCPg 10 of 251/32” = 1’- 0”CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONMEZZANINE LEVEL $%&'()*+RAMP DN18' - 0" 18' - 0" 18' - 0" 27' - 8" 27' - 8" 27' - 8" 18' - 0" 18' - 0" 18' - 0"30' - 0"30' - 0"30' - 0"30' - 0"30' - 0"25' - 6"32' - 6"148' - 6"195' - 0"EMERSON ST.ALLEYBENSON AVE.PURPLE LINE24' - 0"24' - 0"OPEN TO BELOWOPEN TO BELOWPURPLE LINEOPEN TO BELOWOUTLINE OF BLDGABOVE( 44 PARKING SPACES )PARKING1234567 8 910 11 12 13 14 15161718 19 20 21 22 23242526 27 28 29 303134 35 36 37 3832 3339 40 4142 43 44STAIRCOREMECHANICAL SETBACK15' - 0"SETBACK10'-0"SETBACK8' - 0"470 of 500 831 EMERSONPROJECT NO. 1501203.07.2017© 2017 bKL Architecture LLCPg 11 of 251/32” = 1’- 0”CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONSECOND FLOOR PLAN $%&'()*+18' - 0" 18' - 0" 18' - 0" 27' - 8" 27' - 8" 27' - 8" 18' - 0" 18' - 0" 18' - 0"EMERSON ST.ALLEYBENSON AVE.PURPLE LINE18' - 0" 18' - 0" 18' - 0" 27' - 8" 27' - 8" 27' - 8" 18' - 0" 18' - 0" 18' - 0"58' - 0"79' - 1"58' - 0"SETBACK8' - 0"SETBACK10' - 0"SETBACK15' - 0"11' - 10"6' - 0"195' - 1"30' - 0"24' - 0"66' - 0"30' - 0"25' - 6"181' - 0"195' - 1"191' - 0"58' - 0"60' - 0"58' - 0"AMENITY SPACEAMENITY SPACEAMENITY SPACEAMENITY SPACE27' - 7"5' - 0"25' - 5"26' - 6"5' - 0"26' - 6"27' - 6" 5' - 0" 27' - 6"STAIRCORE471 of 500 831 EMERSONPROJECT NO. 1501203.07.2017© 2017 bKL Architecture LLCPg 12 of 251/32” = 1’- 0”CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONTYPICAL RESIDENTIAL LEVEL $%&'()*+18' - 0" 18' - 0" 18' - 0" 27' - 8" 27' - 8" 27' - 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SPECIAL USE APPLICATIONGROSS ENCLOSED PLANSBASEMENT DIAGRAMGROUND LEVEL DIAGRAMMEZZANINE DIAGRAML2-L9 DIAGRAM6)*5266 6)*5266475 of 500 © 2017 bKL Architecture LLCPg 16 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONFAR PLANSBASEMENT DIAGRAMGROUND LEVEL DIAGRAMMEZZANINE DIAGRAML2-L9 DIAGRAMRAMP UP6)121)$5CORESTAIR 6))$5$5($ 6)121)$5RETAIL PARKINGRESIDENTIAL PARKINGMECHANICALCOREBIKESTORAGERESIDENTIAL FOHRETAILTRASHSERVICE CORRIDOR6)121)$5 6))$56)121)$56)121)$56)121)$5 6)121)$56)121)$5476 of 500 GROUND LEVEL0' - 0"MEZZ10' - 0"LEVEL 220' - 0"LEVEL 331' - 10"LEVEL 442' - 0"LEVEL 552' - 2"LEVEL 662' - 4"LEVEL 772' - 6"LEVEL 882' - 8"LEVEL 992' - 10"T/ ROOF103' - 0"ALLEYEMERSON ST.CTA EASEMENTMAIN ENTERANCEAMENITY DECKLOADING DOCK GATE, PAINTED TO MATCH METAL PANELRETAIL EXTENTSPARKING GARAGEENTRANCEGROUND LEVEL0' - 0"MEZZ10' - 0"LEVEL 220' - 0"LEVEL 331' - 10"LEVEL 442' - 0"LEVEL 552' - 2"LEVEL 662' - 4"LEVEL 772' - 6"LEVEL 882' - 8"LEVEL 992' - 10"T/ ROOF103' - 0"RESIDENTIAL PARKINGGARAGECTA EASEMENTGROUND LEVEL0' - 0"MEZZ10' - 0"LEVEL 220' - 0"LEVEL 331' - 10"LEVEL 442' - 0"LEVEL 552' - 2"LEVEL 662' - 4"LEVEL 772' - 6"LEVEL 882' - 8"LEVEL 992' - 10"T/ ROOF103' - 0"EMERSON ST.CTA EASEMENTLOADING DOCK SCREENRESIDENTIAL PARKINGGARAGEGROUND LEVEL0' - 0"MEZZ10' - 0"LEVEL 220' - 0"LEVEL 331' - 10"LEVEL 442' - 0"LEVEL 552' - 2"LEVEL 662' - 4"LEVEL 772' - 6"LEVEL 882' - 8"LEVEL 992' - 10"T/ ROOF103' - 0"ALLEYEMERSON ST.MAIN ENTRYPARKING GARAGEENTRANCERESIDENTIAL PARKINGGARAGE BEHINDBIKE PARKING ENTRANCETRANSFORMER PADS WITH METAL SCREEN ENCLOSUREGENERATOR ENCLOSURE TO MATCH BUILDING METAL PANEL WITH DOOR831 EMERSONPROJECT NO. 1501203.07.2017© 2017 bKL Architecture LLCPg 17 of 251/32” = 1’- 0”CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONBUILDING ELEVATIONSWest Elevation401020 4080East Elevation201020 4080North Elevation301020 4080South Elevation101020 4080477 of 500 © 2017 bKL Architecture LLCPg 18 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONBUILDING MATERIALSGROUND LEVEL0' - 0"MEZZ10' - 0"LEVEL 220' - 0"LEVEL 331' - 10"LEVEL 442' - 0"LEVEL 552' - 2"LEVEL 662' - 4"LEVEL 772' - 6"LEVEL 882' - 8"LEVEL 992' - 10"T/ ROOF103' - 0"ALLEYEMERSON ST.MAIN ENTRYPARKING GARAGEENTRANCERESIDENTIAL PARKINGGARAGE BEHINDBIKE PARKING ENTRANCETRANSFORMER PADS WITH METAL SCREEN ENCLOSUREGENERATOR ENCLOSURE TO MATCH BUILDING METAL PANEL WITH DOOR23 4112BrickMedium Ironspot 46Architectural Metal PanelSilver Storm3Glazed Window Wall / Spandrel Glass4Architectural Metal PanelFawn Metallic478 of 500 © 2017 bKL Architecture LLCPg 19 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATION1/16” = 1’- 0”ENLARGED ELEVATIONSSouth Elevation1East Elevation2479 of 500 © 2017 bKL Architecture LLCPg 20 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONPERSPECTIVEFROM BENSON LOOKING NORTHEAST480 of 500 © 2017 bKL Architecture LLCPg 21 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONPERSPECTIVEFROM EMERSON LOOKING NORTHWEST481 of 500 © 2017 bKL Architecture LLCPg 22 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONPERSPECTIVEFROM BEHIND LOOKING SOUTHWEST482 of 500 © 2017 bKL Architecture LLCPg 23 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONPERSPECTIVESTREET VIEW483 of 500 © 2017 bKL Architecture LLCPg 24 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONLOADING DIAGRAM484 of 500 © 2017 bKL Architecture LLCPg 25 of 25831 EMERSONPROJECT NO. 1501203.07.2017CITY OF EVANSTON PLANNED DEVELOPMENT ZONING MAP - SPECIAL USE APPLICATIONPEDESTRIAN IMPROVEMENT PLAN485 of 500 37-O-17 ~17~ EXHIBIT E Landscape Plans 486 of 500 w Ø fi‰‚•‹»‰‹«fi» —„ –” ºŁ ˛˝—˛ ºØØ˝— ˝ —˛¸ ˚487 of 500 w Ø fi‰‚•‹»‰‹«fi» —„ –” ºŁ ˛˝—˛ ºØØ˝— ˝ —˚ 488 of 500 w Ø fi‰‚•‹»‰‹«fi» —„ º –” ºŁ ˛˝—˛ ºØØ˝— — ˝6"DEPTH OFROOT BALLEXCAVATE TREE PIT TO BE 3 TIMES WIDERTHAN ROOT BALL DIAMETERROOTBALLMULTI-STEM SPECIMEN TREE (DO NOTPRUNE, STAKE, OR WRAP TREES UNLESSDIRECTED TO DO SO BY THE LANDSCAPEARCHITECT)3" DEPTH MULCH LAYER, AFTER SETTLEMENT,IN A 6' DIAMETER RING. DO NOT PLACEMULCH IN CONTACT WITH TREE TRUNKCROWN OF ROOT BALL FLUSH WITH FINISHGRADE LEAVING TRUNK FLARE VISIBLE ATTHE TOP OF ROOT BALLREMOVE ALL TWINE, ROPE, WIRE, BURLAP, ANDPLASTIC WRAP FROM TOP HALF OF ROOT BALL(IF PLANT IS SHIPPED WITH A WIRE BASKETAROUND THE ROOT BALL, CUT WIRE IN FOURPLACES AND FOLD DOWN 8" INTO PLANTINGHOLE)PLANTING MIXTURE BACKFILLTAMP PLANTING MIXTURE AROUND BASEAND UNDER ROOT BALL TO STABILIZE TREETREE WATERING BAG (SEE SPECIFICATIONS)INSTALL SAME DAY TREE IS PLANTED, BAG TOREMAIN ON TREE AND KEPT FULLTHROUGHOUT THE GROWING SEASONDURING FULL WARRANTY PERIODROOT BALL ON UNEXCAVATED OR TAMPEDSOILROUGHEN EDGES OF PLANTING PITUNEXCAVATED OR EXISTING SOILROOTBALLEXCAVATE SHRUB BED TO BE 3 TIMESWIDER THAN ROOT BALL DIAMETERDEPTH OFROOTBALL6"SHRUB (DO NOT PRUNE, STAKE, ORWRAP SHRUBS UNLESS DIRECTED TO DOSO BY LANDSCAPE ARCHITECT)REMOVE ALL TWINE, ROPE, WIRE, BURLAPAND PLASTIC WRAP FROM TOP HALF OFROOT BALL (IF PLANT IS SHIPPED WITH AWIRE BASKET AROUND THE ROOT BALL,CUT WIRE IN FOUR PLACES AND FOLDDOWN 8" INTO PLANTING HOLE)CROWN OF ROOT BALL FLUSH WITHFINISH GRADE LEAVING TRUNK FLAREVISIBLE AT THE TOP OF THE ROOT BALL3" DEPTH MULCH LAYER, AFTER SETTLEMENT,TO EDGE OF PLANTING BED. DO NOTPLACE MULCH IN CONTACT WITH SHRUBPLANTING MIXTURE BACKFILLFINISH GRADEUNEXCAVATED OR EXISTING SOILROUGHEN EDGES OF PLANTING PITTAMP PLANTING MIXTURE AROUND BASEAND UNDER ROOT BALL TO STABILIZE SHRUBNEW CONCRETE CURBEXTENT OF SOIL EXCAVATION ANDBACKFILL110 VOLT DUPLEX, ELECTRICAL RECEPTACLE IN ALOCKABLE WATER PROOF ENCLOSURE (1 PERTREE), RUN CONDUIT OVER ROOTBALL, DO NOTTRENCH THROUGH OR CUT ROOTBALLTREE WATERING BAG (SEE SPECIFICATIONS) INSTALLSAME DAY TREE IS PLANTED, BAG TO REMAIN ONTREE AND KEPT FULL THROUGHOUT THE GROWINGSEASON DURING FULL WARRANTY PERIODSHADE TREE WITH STRONG CENTRALLEADER (DO NOT PRUNE, STAKE, OR WRAPTREES UNLESS DIRECTED TO DO SO BY THELANDSCAPE ARCHITECT)CROWN OF ROOT BALL FLUSH WITH FINISHGRADE LEAVING TRUNK FLARE VISIBLE ATTHE TOP OF ROOT BALLTAMP PLANTING MIXTURE AROUND BASEAND UNDER ROOT BALL TO STABILIZE TREE4'-0"6"6"1'-0"6"6"5'-6"11'-6"BRICK BORDER, TYP.P.I.P. CONCRETE SIDEWALKVARIESSEE PLANT LIST FOR PROPERSPACING OF PLANT MATERIALVARIESSEE PLANT LIST FOR PROPERSPACING OF PLANT MATERIALFINISH GRADEORNAMENTAL GRASS / PERENNIALS /GROUNDCOVERRAISE FINISH GRADE OF PLANTINGBED 4" FOR ADEQUATE DRAINAGEPLANTING MIXTURE. SEE SOIL DEPTHCHARTUNEXCAVATED OR EXISTING SOIL1" DEPTH MULCH LAYER, AFTERSETTLEMENT, TO TOP DRESSPLANTING BED. DO NOT PLACEMULCH IN CONTACT WITH PLANTMATERIAL STEMSPLANTING PALETTETREESPERENNIALS /GROUNDCOVERCODE BOTANICAL NAMECOMMON NAMECALHT SPRD ROOT REMARKSSINGLE STRAIGHT TRUNK, SPECIMEN QUALITYNF NEPETA X FAASSENIICATMINTSHRUBS-RAE RIBES ALPINUMALPINE CURRANTSBG SPIREA X BUMALDA 'GOLDFLAME'GOLDFLAME SPIREAJHP JUNIPERUS HORIZONTALISANDORRA COMPACT JUNIPEREPM ECHINACEA PURPUREA 'MAGNUS'MAGNUS PURPLE CONEFLOWERHSM HEMEROCALLIS SPECIES MIXDAYLILY1'-6" ON CENTER1'-6" ON CENTER#5-3'-0" ON CENTER#1#1#1#5ROSA X 'RED KNOCK OUT'RED KNOCKOUT ROSERRKO#5-3'-0" ON CENTER#3-QTY3'-0" ON CENTER4'-0" ON CENTER4'-0" ON CENTER1'-6" ON CENTER------ --- - -- ------RHUS AROMATICA 'GRO-LOW'RAGLGRO-LOW SUMAC- -- #5 3'-0" ON CENTERJCSG JUNIPERUS CHINENSIS SEA GREENSEA GREEN JUNIPER--ROSA X 'PINK KNOCK OUT'PINK KNOCKOUT ROSERPKO3'-0" ON CENTER#3---EFC EUONYMUS FORTUNEI 'COLORATUS'PURPLELEAF WINTERCREEPERQT1'-0" ON CENTER- --GRASSESPAH PENNISETUM ALOPECUROIDES 'HAMELN'HAMELN DWARF FOUNTAIN GRASS#1 2'-0" ON CENTER- --CAKF CALAMAGROSTIS ACUTIFLORA 'KARL FORESTER'KARL FORESTER FEATHER REED GRASS#3 2'-0" ON CENTER- --PQ PARTHENOCISSUS QUINQUEFOLIAVIRGINIA CREEPER3'-0" ON CENTER#1- - - --------------UCMGB&BULMUS CARPINIFOLIA 'MORTON GLOSSY'TRIUMPH ELM- -4"DS DIERVILLA SESSILIFOLIASOUTHERN BUSH HONEYSUCKLE#5-4'-0" ON CENTER---POS PHYSOCARPUS OPULIFOLIUS 'SEWARD'SUMMER WINE NINEBARK#5-4'-0" ON CENTER---TMW TAXUS X MEDIA 'WARDII'WARDS YEW- B&B 3'-0" ON CENTER- --#3MSP MISCANTHUS SINENSIS 'PURPURASCENS'PURPLE MAIDEN GRASS#3 3'-0" ON CENTER- ---PVS PANICUM VIRGATUM 'SHENANDOAH'SHENANDOAH RED SWITCH GRASS#1 2'-0" ON CENTER- ---SH SPOROBOLUS HETEROLEPISPRAIRIE DROPSEED#1 1'-6" ON CENTER- ---4SCALE: 1/4"=1'-0"ORNAMENTAL TREE INSTALLATION DETAILSCALE: NOT TO SCALESHRUB INSTALLATION DETAILSCALE: NOT TO SCALEORNAMENTAL GRASSES /PERENNIALS DETAILSCALE: 1/4"=1'-0"PARKWAY PLANTER AND TREE PLANTING DETAIL489 of 500 w Ø fi‰‚•‹»‰‹«fi» —„ Œ –” ºŁ ˛˝—˛ ºØØ 18'-8"6"PREFINISHED 2" SQUARE BY 1/4" STEELTUBE WELDED GATE FRAMEPREFINISHED 6" SQUARE BY 9'-0" HEIGHT1/4" STEEL GATE POST. PLACE IN 18"DIAMETER CONCRETE FOOTING 48" DEEP1 X 6 GALVANIZED STEEL LOUVER GATE3 PREFINISHED HINGES PER GATEWELDED TO POST AND GATE FRAMESTEEL GATE LATCHPREFINISHED POST CAP WELDEDTO TOP OF POSTTRUSS ROD, TYPICAL6"6'-0"DROP RODS9'-4"9'-4"NOTE: POWDER COATED TO MATCH METAL PANEL OF BUILDING2PREFINISHED 2" SQUARE BY 14" STEELTUBE WELDED GATE FRAMEPOWDER COATED LOUVERPOWDER COATED ALUMINUM LOUVERFRAME6" SQUARE GALVANIZED STEEL POSTPREFINISHED POST CAP WELDED TOTOP OF POSTSCALE: 1/2"=1'-0"1. LOADING DOCK GATE DETAILSCALE: 1 1/2"=1'-0"2. LOUVER DETAIL¨— —490 of 500 DRAFT Page 1 of 4 Plan Commission Minutes 3/8/17 MEETING MINUTES PLAN COMMISSION Wednesday, March 8, 2017 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Simon Belisle, Terri Dubin, Carol Goddard, Peter Isaac, Colby Lewis, Andrew Pigozzi, Jolene Saul Members Absent: Patrick Brown Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:04 P.M. and introduced Jolene Saul, who was recently appointed to the Plan Commission. 2. APPROVAL OF MEETING MINUTES: January 11, 2017 Commissioner Goddard requested a change to the minutes reflecting that the Northwestern parking lot site is key to the North Downtown Planning Area. Commissioner Lewis made a motion to approve the minutes from January 11, 2017 with the suggested change. Commissioner Goddard seconded the motion. A voice vote was taken and the minutes were approved, 8-0. 3. NEW BUSINESS A. PLANNED DEVELOPMENT 17PLND-0011 831 Emerson Street Tim Anderson, CA/Focus Evanston JV, LLC, has applied for a Planned Development with a rezoning from C1 Commercial and R5 General Residential to C1a Commercial Mixed Use and Special Use for a Convenience Store to construct a 9-story, 242-unit residential building with a 3,330 square foot ground floor commercial space and 175 parking spaces. The applicant seeks site development allowances for: number of dwelling units, building height (103 feet), floor area ratio (4.66), number of parking 491 of 500 DRAFT Page 2 of 4 Plan Commission Minutes 3/8/17 spaces, 0-foot rear and side yard setbacks for open parking along the north, east, and west property lines, no landscaping buffer along the rear (north) property line, a loading berth in the front yard which is open to the sky and within 30 feet of an intersection, and reduced setback and screening for transformers located within 2 feet of a building. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Katriina McGuire provided a brief introduction of the development team for the project (which included representatives from Focus Development, CA Ventures, BkL Architecture, KLOA and The Habitat Company) after which a brief presentation with an overview of the proposed development was given by Vicky Lee (Focus) and Angela Spadoni (BkL) pointing out changes from the previous 2015 submission. Luay Aboona of KLOA highlighted traffic and pedestrian items and Tim Anderson of CA/Focus Development highlighted some of the public benefits of the project. Chair Ford opened the hearing to Commissioner questions and comments. Questions and comments included: ● Clarification on the proposed building materials and structural type for the development. ● Questions regarding the environmental remediation of the site and storm water detention. ● Target rental audience and rental rates. ● Clarification of details for the easement on the CTA property to the west of the property. ● Considerations for the affordable housing requirement. Chair Ford opened the hearing to questions and comments from the public. Four members of the public spoke. General questions and comments included: ● Clarification on building and parking setbacks. ● Concerns over the amount of parking provided and the location of the proposed loading area. ● A statement of support from the Sherman Gardens Board of Trustees. Chair Ford stated that a request for continuance had been received and that the public hearing would be continued to March 22, 2017 at 7:00 PM in the Council Chambers. At that time several members of the public who signed up to speak opted to speak at the March 22nd meeting. At the request of the developer, Susan Wolan, who requested the continuance, stated that there was concern over the remediation timeline and safety measure that would be taken. She explained that she and other residents of Sherman Gardens would like to conduct further research on this aspect of the project and gather documents from their experience with remediation of the parking lot north of the proposed development site. Commissioner Belisle moved to continue the item to March 22, 2017 at 7:00 PM in Council Chambers. The motion was seconded by Commissioner Goddard. A 492 of 500 DRAFT Page 3 of 4 Plan Commission Minutes 3/8/17 voice vote was taken and the motion was approved unanimously 8-0. B. TEXT AMENDMENT 17PLND-0015 Generators A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to establish regulations for allowed location of generators. Ms. Jones provided a brief overview of the proposed text amendment, explaining that generators are not referenced within the zoning ordinance; however, staff uses regulations related to air conditioners when determining setbacks and other zoning related regulations. The Commission had questions regarding the reason for initiating the text amendment and how it would apply, if at all to temporary generators. They also asked for clarification on whether this amendment would be for both commercial and residential use of generators. There was concern mentioned regarding the possible nuisances created by the use of generators and how that would be abated. Mr. Mangum stated that the subsection used for this item is a general provision that refers to all zoning districts and the idea was to place this in a section where a similar item is regulated and used with more frequency. Ms. Jones stated that there was a recent ordinance which regulates decibel levels for this type of equipment which lowered the maximum decibel level allowed. There was a suggestion that additional information be obtained and perhaps separate the generator requirements from those of air conditioner requirements to address the questions and concerns. Commissioner Saul made a motion to continue the text amendment in order for staff to obtain additional information and return to the Commission when ready. The motion was seconded by Commissioner Pigozzi. The motion was approved unanimously 8-0. C. TEXT AMENDMENT 17PLND-0016 Micro-distilleries A Zoning Ordinance Text Amendment pursuant to City Code Title 6, Zoning, to amend the permitted and special uses within a number of the Business, Commercial, and Industrial Zoning Districts relating to micro-distilleries. Ms. Jones provided a brief overview of the proposed text amendment, explaining where micro-distilleries and craft breweries were currently allowed, where these uses are currently operating within Evanston and how they are regulated The Commission discussed the definitions of each use, inquiring about how craft breweries and micro-distilleries are regulated outside of the zoning ordinance and if the elimination of the specific production quantity limits would lead to regulation inconsistencies in the future. Ms. Jones explained that craft breweries and micro- distilleries have production limits that align with state regulations and the City has 493 of 500 DRAFT Page 4 of 4 Plan Commission Minutes 3/8/17 specific liquor license classes that further regulate these uses. The Commissioners also discussed the necessity of eliminating the choice to include a tasting room, stating that in certain industrial districts, the inclusion may not be necessary versus in a smaller business district or downtown. Some discussion followed regarding the names for each use, specifically micro- versus craft- distillery or brewery and if the zoning titles for the uses should align with both the liquor control ordinance and state titles. Commissioner Goddard made a motion to accept the recommendation for the proposed text amendment with the suggested provision for tasting rooms in Zoning Districts where Special Uses are required and title change to align micro-distilleries with craft-distilleries. Commissioner Lewis seconded the motion. The motion was approved unanimously by roll call vote 8-0. 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Pigozzi made a motion to adjourn the meeting. Commissioner Dubin seconded the motion. A voice vote was taken and the motion was approved by voice call 8-0. The meeting was adjourned at 8:51 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 494 of 500 DRAFT Page 1 of 4 Plan Commission Minutes 3/22/17 MEETING MINUTES PLAN COMMISSION Wednesday, March 22, 2017 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Patrick Brown, Terri Dubin, Peter Isaac, Colby Lewis, Andrew Pigozzi, Jolene Saul Members Absent: Simon Belisle, Carol Goddard Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:00 P.M. 2. APPROVAL OF MEETING MINUTES: March 8, 2017 Chair Ford requested changes to the minutes regarding motions made for the text amendment and Planned Development. Commissioner Pigozzi made a motion to approve the minutes from March 8, 2017 with the suggested changes. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved, 6-0. 3. OLD BUSINESS A. PLANNED DEVELOPMENT 17PLND-0011 831 Emerson Street Tim Anderson, CA/Focus Evanston JV, LLC, has applied for a Planned Development with a rezoning from C1 Commercial and R5 General Residential to C1a Commercial Mixed Use and Special Use for a Convenience Store to construct a 9-story, 242-unit residential building with a 3,300 square foot ground floor commercial space and 174 parking spaces. 495 of 500 DRAFT Page 2 of 4 Plan Commission Minutes 3/22/17 The applicant seeks site development allowances for: number of dwelling units, building height (103 feet), floor area ratio (4.66), number of parking spaces, 0-foot rear and side yard setbacks for open parking along the north, east, and west property lines, no landscaping buffer along the rear (north) property line, a loading berth in the front yard which is open to the sky and within 30 feet of an intersection, and reduced setback and screening for transformers located within 2 feet of a building. In addition, the applicant may seek and the Plan Commission may consider additional Site Development Allowances as may be necessary or desirable for the proposed development. Ms. Jones provided a brief presentation reviewing the plan details for the proposed development and outlining the Standards for Approval which would be reviewed and discussed by the Commission during deliberation. Chair Ford opened the hearing to public testimony, allowing Ms. Wolan, who requested the continuance, to speak first. Ms. Wolan expressed concerns about the timeline for the proposed environmental remediation of the site and precautions that would be in place for removal of contaminants. Steve Newlin of Apex Companies, which will be handling the remediation process, explained environmental tests and research previously done on the property and provided the process and likely timeline for remediation of the site. Matt Otto later provided additional information regarding any possible remediation procedures for the existing building. One additional member of the public spoke with comments including: ● The number of site development allowances. ● Concerns about construction noise and traffic as well as the state of the building in the future. ● Clarification on specific measures that will be taken in consideration of migratory birds. ● Concern regarding how Inclusionary Housing Fund money will be used. Angela Spadoni, of BkL Architecture, provided some additional information regarding measures that will be taken to mitigate harm to migratory birds including fritting on amenity space railing and tinting of building windows. Katriina McGuire, of Thompson Coburn LLP, then made a closing statement. Chairman Ford closed the public hearing portion and asked for comments from the Commission. The Commissioners discussed several items including: ● Referencing items required by ordinance as public benefits. ● Clarification on remediation procedures and consideration of additional noticing for Sherman Gardens residents prior to different phases commencing. ● Location and use of the loading berth. ● A contingency for loading and parking should the license between the applicant and the CTA become void. 496 of 500 DRAFT Page 3 of 4 Plan Commission Minutes 3/22/17 ● The effect of the proposed development on the school districts. This also included discussion on how to incorporate determination of potential impact on school districts into the general review process for larger projects. The Commission then reviewed the standards for approval of the Special Use, Rezoning and overall Planned Development project. Commissioner Isaac moved that the item be continued so that additional information could be obtained regarding possible effects of the project on the school districts. Due to a lack of a second, the motion failed. Additional discussion occurred regarding addressing the concerns above within the conditions for approval of the planned development Commissioner Lewis made a motion that the proposed planned development meets the established Standards for a Special Use, Map Amendment/Rezoning and Planned Development. Commissioner Dubin seconded the motion. A roll call vote was taken and the motion was approved 6-1. Commissioner Dubin moved to recommend approval of the planned development including conditions as recommended by staff (below) with the added condition that adequate notice is provided to Sherman Gardens residents prior to various phases of demolition and environmental remediation of the subject property. 1. The proposed planned development shall substantially conform to the plans and documents attached to this report. 2. The building residents will not be eligible for residential on-street parking permits in the area. 3. The applicant must agree to a Construction Management Plan (CMP) before issuance of the building permit. 4. Any change in use must be approved as an amendment to the Planned Development. 5. Within one year of the issuance of the final Certificate of Occupancy for the building, the applicant must submit a traffic study analyzing the turning movements at the western access drive including analysis of any traffic incidents adjacent to the site. Based on the analysis of the traffic study, the City reserves the right to restrict movements in or out of the proposed western access drive. 6. Prior to issuance of the Final Certificate of Occupancy, the applicant must submit an approval letter from the Illinois Environmental Agency that any environmental contamination on site has been remedied. 7. The delivery hours for the on-site commercial use are prohibited during 7 AM – 9 AM and 4 PM – 6 PM Monday through Friday. 8. Prior to issuance of the building permit, the applicant must provide an executed copy of the access agreement from the CTA for the use of CTA property adjacent to the railroad tracks. 497 of 500 DRAFT Page 4 of 4 Plan Commission Minutes 3/22/17 The motion was seconded by Commissioner Pigozzi. A roll call vote was taken and the motion was approved 6-1. Ayes: Brown, Dubin, Ford, Isaac, Pigozzi, Saul Nays: Isaac 4. PUBLIC COMMENT There was no public comment. 5. ADJOURNMENT Commissioner Saul made a motion to adjourn the meeting. Commissioner Isaac seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. The meeting was adjourned at 8:55 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 498 of 500 List of Proposed Public Benefits As part of the application for Special Use, Planned Development and Rezoning for the proposed residential development at 831 Emerson (the “Proposed Development”), the Applicant, CA/Focus Evanston JV, LLC (the “Developer”) agrees to provide the following public benefits: 1. A $2,400,000 cash contribution into the City of Evanston’s affordable housing fund in lieu of providing 24 required affordable units onsite; 2. Remediation of contaminated soil on site at a cost of at least $500,000; 3. Two car-share spaces on site for use by residents of the Proposed Development and by the general public; 4. Bicycle parking for visitors and the general public along Emerson Street for approximately 18 bicycles; 5. Contribution of $20,000 to the City of Evanston towards the Divvy program; 6. Commitment to provide $10,000 toward the installation of public art in the area surrounding the Proposed Development with a goal of obtaining permission from the Chicago Transit Authority (“CTA”) to use the $10,000 contribution to provide an art installation that would beautify the CTA viaduct adjacent to the site; 7. Improvements to the intersections as follows: a. Sherman Avenue and Emerson Street: restriping existing crosswalks to high visibility; b. Maple Avenue and Emerson Street: restriping existing crosswalks to high visibility; c. Benson Avenue and Elgin Road: restriping existing crosswalks to high visibility; and d. Public Alley and Emerson Street: restriping existing crosswalks to high visibility; 8. Contribution of $20,000 to the City of Evanston towards the installation of pedestrian countdown timers in the surrounding intersections as the City deems necessary; 9. Improvements to the public alley east of the Proposed Development to allow for a safe and comfortable pedestrian experience including: a. Enhanced lighting on and around the Proposed Development; b. Construction of a pedestrian sidewalk along the Proposed Development with appropriate landscaping for residents of Sherman Gardens to safely access their parking area; c. Repaving of the alley adjacent to the eastern property line of the Proposed Development; and d. Addition of street trees to improve the pedestrian experience along Emerson; and 499 of 500 - 2 - e. A raised crosswalk at the Emerson entrance of the alley east of the subject property for encouraging motorists entering the alley to slow down prior to turning into it; 10. Wayfinding signage pointing to transit services at the Davis St. Metra/CTA/Pace/Divvy stations and indicating the walking distance to such transit stops will be installed at the mouth of the north-south alley east of the Proposed Development and at the intersection of Benson and Emerson to. The proposed signage will direct pedestrians to access the Foster street CTA station from Emerson and through the existing marked crosswalk east of Benson rather than at the intersection of Benson and Emerson to encourage safe pedestrian flow; 11. Utilization of measures for limiting harm to migratory birds such as a ceramic frit pattern at the 2nd floor roof deck guard rail, blue or gray tinted glass in the building windows, and punched out building windows rather than a window wall to limit damage to birds; 12. LEED Silver certification; 13. One electric vehicle charging station; 14. Employment of at least five Evanston residents during construction; and 15. Transit tracker in residential lobby. 500 of 500