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07.10.17
CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 10, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman W ilson (II) Mayor Public Announcements (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. 1 of 612 City Council Agenda July 10, 2017 Page 2 of 10 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Capital Improvement Program Planning Staff will present a summary of capital improvement planning and seek feedback from City Council on setting future goals. For Action (SP2) Second Quarter Financial Report for Fiscal Year 2017 Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2017 on file. For Action: To Accept and Place on File (SP3) Mid-year 2017 Budget Report Staff recommends the City Council discuss the Mid-Year 2017 Budget Report and place on file. Staff will return on July 24th with recommendations. For Action: To Accept and Place on File (SP4) Water Service Shut-Off for Non-Payment Process Staff recommends the City Council accept and place on file this report on the water shut-off for non-payment process implemented by the City of Evanston, and provide direction for next steps. For Action: Accept and Place on File (SP5) Request for Proposal to Lease the Harley Clarke Mansion, 2603 Sheridan Staff recommends City Council review and approve the Request for Proposal to lease the Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit organization. For Action (SP6) Cook County Minimum Wage and Sick Leave Ordinances - Next Steps Mayor Hagerty requests that the City Council discuss potential programs that the City can implement to assist Evanston minimum wage workers and their employers, direct the City Manager to develop an action plan and return to the City Council on September 18, 2017 with status report. For Action (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Rainey Human Services - Alderman Fiske Economic Development - Alderman Wynne Housing & Comm. Development Act - Alderman Rainey Rules - Alderman Wilson 2 of 612 City Council Agenda July 10, 2017 Page 3 of 10 CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of June 19, 2017. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll –June 12, 2017 through June 25, 2017 $ 3,013,726.81 (A2) Bills List – July 11, 2017 $ 4,296,958.87 For Action (A3.1) Contracts with Water Resources, Inc. for Water Meter Replacement Program – Phase I and Water Meter and Accessories Staff recommends that City Council authorize the City Manager to execute contracts for the Water Meter Replacement Program – Phase I as well as the Water Meter and Accessories (RFP No. 17-14) with Water Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $1,153,500.15 and $61,705.00. Funding for the Water Meter Replacement Program – Phase I in the amount of $1,153,500.15 will be from the Water Fund, Capital Improvement Account 513.71.7330.65515-717003, which has a Fiscal Year 2017 budget of $1,220,000.00. Funding for the purchase of water meters and accessories in the amount of $61,705.00 will originate from the Water Fund Accounts 510.40.4208.65070 ($36,000); 510.40.4225.65080 ($10,000) and 510.40.4230.65702 ($20,000) totaling $66,000.00 budgeted for this project. The total FY 2017 budget in these accounts is $195,900. For Action (A3.2) Change Order No. 2 for the Agreement for Treated Water Storage Replacement Engineering Services to CDM Smith Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the agreement for the Treated Water Storage Replacement Project Engineering Services to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $58,932.00. This will increase the total contract amount from the current contract price of $1,269,798.00 to $1,328,730.00. There is no time extension associated with this change order. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 -733107, which has an FY 2017 budget allocation of $3,920,000. Staff is in the process of applying for a low-interest loan from the Illinois Environmental Protection Agency. The loan offer is only given after the design has been finalized and the contractor has been selected for construction. If the City is successful in obtaining the loan, eligible engineering fees will be funded by the loan. For Action 3 of 612 City Council Agenda July 10, 2017 Page 4 of 10 (A3.3) Contract with Garland/DBS, Inc. for Roof Repairs and Window Replacement at City Facilities Staff recommends City Council authorize the City Manager to execute a contract for a Roof Repairs and Window Replacement at City Facilities to Garland/DBS, Inc. (3800 East 91st Street, Cleveland, OH) in the amount of $124,879. Funding will be provided from Capital Improvements Fund 2017 GO Bonds as follows: $80,000 for the Ecology Center – Roofing/Window/Masonry Repairs will be from Account 415.40.4117.65515 – 617004, with a budget of $80,000; and $44,879 for Roofing Repairs – Miscellaneous Facilities will be from Account 415.40.4117.65515 – 617018, with a budget of $50,000. For Action (A3.4) Contract with Nature’s Perspective Landscape, Inc. for Evanston Plaza Corner Plantings Landscape Maintenance Staff recommends City Council authorize the City Manager to execute a contract award for the 2017 Evanston Plaza Corner Plantings Landscape Maintenance and plant replacements to the low bidder, Nature’s Perspective Landscape, Inc. (2000 Greenleaf St., Evanston, IL) in the amount of $23,720.27. Funding for this project is included in the Greenways – Landscape Maintenance Services Fund (Account 100.40.4330.62195), which has a FY2017 budget of $142,000.00, and a YTD balance of $43,985.15. For Action (A3.5) Sidewalk Café for Sam’s Chicken & Ribs Staff recommends City Council approval of first-time application for a sidewalk café permit for Sam’s Chicken & Ribs, a Type 1 restaurant located at 1639 Orrington Avenue. The sidewalk café will consist of four tables with two seats and four tables with four seats for a seating capacity of twenty-four, and will operate daily 11:00 a.m. - 11:00 p.m. For Action (A3.6) Single Source Agreement with Word Systems, Inc. for Digital Voice Logger Upgrade Staff recommends that the City Council authorize the City Manager to execute the single source software and service proposal from the current vendor Word Systems, Inc. (9225 Harrison Park Court, Indianapolis, IN) in the amount of $23,689 to upgrade the existing NICE digital voice logger. Funding provided by Emergency Telephone System Fund – Furniture and Fixtures (Account 205.22.5150.65625) with a budget of $30,000 for this line item, a total account budget $55,000 with a YTD balance of $33,858.50. For Action 4 of 612 City Council Agenda July 10, 2017 Page 5 of 10 (A3.7) Contract with BMO Harris for Purchasing Cards for City Employees Staff recommends City Council authorize the City Manager to execute a contract with BMO Harris for Purchasing Cards. BMO Harris was the lowest responsible bidder to the Request for Proposal (RFP 16-76) for the City-wide P-Card program. Rebate amounts, replacement card delivery, and late fees were all evaluated during the RFP process; there were no annual fees or transaction fees to be compared. The P-Card program will have a net benefit to the City, rather than a cost, due to the rebate percentage received. All fees will be netted against this amount. The rebate provided by BMO Harris will be approximately $20,600 annually if the City spends $2 million annually. For Action (A3.8) Other Post Employment Benefits Report Staff recommends City Council accept and place the December 31, 2016 Other Post Employment Benefits (OPEB) Report on file. As a part of the Annual Financial Report, the City is required to provide an evaluation of the total liability of all OPEB. The attached report from MWM Consulting Group provides a detailed analysis of the City’s total liability which is approximately $14.7 million as of December 31, 2016. Staff recommends this report be accepted and placed on file for use in the FY 2016 Annual Financial Report. For Action: Accept and Place on File (A4) Resolution 58-R-17, Authorizing City Manager to Execute a Real Estate Contract for the Purchase of a Vacant Lot Located at 2005 Grey Avenue Staff recommends City Council adopt Resolution 58-R-17, authorizing the City Manager to execute a sales contract to purchase the vacant residential lot at 2005 Grey Avenue for $42,500. This lot was identified as the site for the ETHS Geometry in Construction house to be constructed in school year 2017-2018. The City’s Affordable Housing Fund (AHF), (Account 250.21.5465.65535) is the proposed funding source. The adopted FY2017 budget includes $1,000,000 for affordable housing projects; to date, $326,502 has been committed to projects, leaving a balance of $673,498. The cash balance in the AHF is approximately $1.1 million. For Action (A5) Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations Staff recommends City Council adoption of Ordinance 58-O-17 by which City Council would amend City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations. For Introduction 5 of 612 City Council Agenda July 10, 2017 Page 6 of 10 (A6) Ordinance 59-O-17, Decreasing the Number of Class H Liquor Licenses for Evanston Pan, LLC. d/b/a Pita 1 Local Liquor Commissioner recommends City Council adoption of Ordinance 59- O-17, decreasing the number of authorized Class H liquor licenses for Evanston Pan, LLC. d/b/a Pita 1 located at 926 Central Street. Pita 1 is closed and therefore not renewing its liquor license. Staff recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action (A7) Ordinance 60-O-17, Decreasing the Number of Class D Liquor Licenses for The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co Local Liquor Commissioner recommends City Council adoption of Ordinance 60- O-17, decreasing the number of authorized Class D liquor licenses for The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co located at 930 Church Street. Noodle & Co. is not renewing its liquor license. Staff recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action (A8) Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon Local Liquor Commissioner recommends City Council adoption of Ordinance 61- O-17, increasing the number of authorized Class D liquor licenses for Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon located at 1700 Maple Street. For Introduction (A9) Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for Beer on Central, LLC dba Beer on Central Local Liquor Commissioner recommends City Council adoption of Ordinance 62- O-17, increasing the number of authorized Class K liquor licenses for Beer on Central, LLC dba Beer on Central located at 1930 Central Street. For Introduction (A10) Ordinance 63-O-17, Decreasing the Number of Class P-4 Liquor Licenses for North Shore Cider Company, LLC, dba North Shore Cider Local Liquor Commissioner recommends City Council adoption of Ordinance 63- O-17, decreasing the number of authorized Class P-4 liquor licenses for North Shore Cider Company, LLC, dba North Shore Cider located at 707 Howard Street. Alderman Rainey has requested suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action 6 of 612 City Council Agenda July 10, 2017 Page 7 of 10 (A11) Ordinance 64-O-17, Increasing the Number of Class P-3 Liquor Licenses for North Shore Cider Company, LLC, dba North Shore Cider Local Liquor Commissioner recommends City Council adoption of Ordinance 64- O-17, increasing the number of authorized Class P-3 liquor licenses for North Shore Cider Company, LLC, dba North Shore Cider located at 707 Howard Street. Alderman Rainey has requested suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action (A12) Ordinance 14-O-17, Amending Evanston City Code Title 11, “Administrative Adjudication” Staff recommends adoption of Ordinance 14-O-17, amending Title 11, “Administrative Adjudication” of the Evanston City Code of 2012 to reflect the City’s organizational realignment and consolidation of the City’s Administrative Adjudication Division. For Action (A13) Ordinance 22-O-17, Amending City Code Section 3-4-2(C)(2), Liquor Control Regulations - Powers and Duties Staff recommends City Council adoption of Ordinance 22-O-17 amending City Code Section 3-4-2(C)(2), “Powers and Duties” to limit the time when a law enforcement agency may enter a liquor licensee’s property. For Action (A14) Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating Small Unmanned Aircraft in the City of Evanston City staff recommends City Council adoption of Ordinance 46-O-17, amending City Code Section 9-5-15, regulating small unmanned aircraft in the City of Evanston. Ordinance 46-O-17 addresses ongoing community concerns and provide an enforcement tool related to the operation of small unmanned aircraft, including drones. This Ordinance was introduced at the June 12, 2017 City Council meeting, and held for action at the June 26, 2017 City Council meeting. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 65-O-17, Granting a Special Use for a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 65-O-17 granting special use approval for a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action 7 of 612 City Council Agenda July 10, 2017 Page 8 of 10 (P2) Ordinance 56-O-17, Granting a Special Use for a Public Utility and Major Zoning Relief for a Fence (Wall) at 2506 Green Bay Rd. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 56-O-17 granting special use approval for a Public Utility for the replacement of existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief for 16’ and 20’-tall fences (concrete walls) for safety and thermal screening of the utility equipment, at 2506 Green Bay Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. For Action HUMAN SERVICES COMMITTEE (H1) Ordinance 49-O-17, Amending City Code Title 7 by Adding Chapter 18, “Pavement Sealant Applicators” The Evanston Environment Board recommends City Council adoption of Ordinance 49-O-17, banning the use of coal tar pavement sealers in the City of Evanston. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Updated Guidelines for Entrepreneurship Support Program Staff and Economic Development Committee recommend adoption of updated program guidelines for the Entrepreneurship Support Program that limit funding eligibility to applicants who have completed an entrepreneurship training curriculum, and provide more detail about the information applicants must provide as part of their required business plan submissions. For Action (O2) Storefront Modernization Program Application for 2113 Greenleaf Staff and Economic Development Committee recommend approval of financial assistance through the Storefront Modernization Program for 2113 Greenleaf in an amount not to exceed $25,000 for façade renovations associated with the building’s redevelopment into several smaller office and warehouse spaces. The proposed scope of work includes demolition, masonry, carpentry, glazing, stucco, concrete, and metalwork. The Economic Development Program’s Business District Improvement Account (100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $8,416.50 has been spent from this account, leaving $341,583 available for expenditure. If upcoming Great Merchant Grant funding requests are also approved, $283,033.50 will remain available. For Action 8 of 612 City Council Agenda July 10, 2017 Page 9 of 10 (O3) Applications for the Evanston Great Merchant Grant Program Staff and the Economic Development Committee recommend City Council approval to provide financial assistance through the Great Merchant Grant Program, totaling $14,766.20, to three Evanston business district areas: Central Street Business Association - $4,000.00; Howard Street Business Association - $8,150.00; and West Village Business Association - $2,616.20. Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522). The approved 2017 Fiscal Year Budget allocated $350,000 to this account. To date, $8,416.50 has been spent from this account, leaving $341,583.50 available for expenditure. As of June 12, 2017, City Council approved $33,550.00 in landscaping services through the Great Merchants Grant, and other approved Storefront Modernization Grant projects leaving the account with $283,033.50. For Action (O4) 128-130 Chicago Avenue Development Update Staff recommends this item be continued until the July 24, 2017 Council meeting due to the need for further research on specific issues related to the agreement and to TIF considerations regarding the development. At the June 28, 2017 Economic Development Committee meeting the development of 128-130 Chicago Ave was discussed in detail. At this meeting the Committee directed that the project be forwarded on to the City Council for consideration as quickly as possible which at that time was the July 10, 2017. For Action HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE The Housing and Community Development Act Committee and staff recommend City Council adoption of the following two resolutions which approve the 2017 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD) and the reallocation of $38,769 in unspent CDBG funds from prior years to new eligible activities as part of the 2017 Action Plan. (O5) Resolution 62-R-17, the 2017 Action Plan and Adopting the 2017 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Program Budgets for 2017 For Action (O6) Resolution 63-R-17, Amending the 2015 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended CDBG Funds in the 2017 Action Plan For Action 9 of 612 City Council Agenda July 10, 2017 Page 10 of 10 APPOINTMENTS (APP1)For Reappointment: Board of Ethics Jennifer Billingsley Housing, Homelessness and Human Relations Commission Noelle Gilbreath Moika Long For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH JULY 2017 Upcoming Aldermanic Committee Meetings 7/12/2017 7:00 PM Animal Welfare Board 7/19/2017 6:30 PM M/W/EBE Development Committee 7/24/2017 6:00 PM Administration & Public Works, Planning & Development, City Council 7/26/2017 6:00 PM Transportation & Parking 7/26/2017 7:00 PM Economic Development 7/27/2017 5:30 PM Emergency Telephone System Board Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 10 of 612 To: Honorable Mayor and Members of the City Council From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Subject: Capital Improvement Program Planning Date: July 6, 2017 Summary: Staff will present a summary of capital improvement planning and seek feedback from City Council on setting future goals. Memorandum For City Council meeting of July 10, 2017 Item SP1 Capital Improvement Program Planning For Action 11 of 612 7For the City Council Meeting of September 20, 2010 2nd Quarter Financial Report For City Council meeting of July 10, 2017 Item SP2 Second Quarter Financial Report for Fiscal Year 2017 For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager CC: Wally Bobkiewicz, City Manager Subject: Second Quarter Financial Report for Fiscal Year 2017 Date: July 10, 2017 Recommended Action: Staff recommends City Council accept and place the Second Quarter Financial Report for FY 2017 on file. Livability Benefits: Innovation & Process: Support Local Government Best Practices and Processes Summary: This is the preliminary report of financials for the City of Evanston through June 30th. Due to timing, a few revenue sources are still being estimated; staff will be producing a final version of the report near the end of July. At this point, the City ended the second quarter of the 2017 fiscal year in declining financial condition. Through June 30, 2017, there is a General Fund deficit of $103,587. The City’s financial performance is the result of expenditures coming in under budget and revenues coming in lower than budget and lower than received revenues. . Attached are summaries of the City’s funds for the second quarter of FY 2017. In reviewing these reports, please note the following: • A majority of the revenues are recorded at the time they are actually received (permits, property taxes, fees, etc.), however, some revenues are recorded at the time of notification of the revenue being earned by the City (sales, income, telecommunications taxes, etc). • State revenue sources are delayed by one to three months based on the revenue source in question. • State revenue source estimates for the end of the year are currently unpredictable due to the State of Illinois’ continued lack of a budget. Memorandum 12 of 612 - 2 - •While some revenues are received on a monthly basis, other revenues are received less uniformly throughout the year. An example is property taxes, which are billed bi-annually and then distributed by the County as payments are received. This disbursal method contrasts with other revenue sources such as sales taxes, which are collected by the State and distributed on a monthly basis. •Operating expenses are incurred on a uniform basis for items such as payroll, utilities, fuel, etc., and on an as needed basis for supplies, equipment and specific outsourced services. •June 2017 included 3 payrolls paid to employees whereas June 2016 included only 2 (the reverse is true for July of each year). General Fund Revenues: General Fund revenues through the June 30, 2017 were $54.0M or 45.51% of budget. This is significantly lower than the 2016 revenue of $57.4M through the second quarter. A main revenue difference between 2016 and 2017 is building permits as explained below. The second quarter performance of major General Fund revenue sources is summarized below: •Through June 30, 2017 property tax revenue was $15 million or 52.55% of budget. This is slightly lower than the property tax revenue received during the second quarter of 2016. •State income tax was recorded in the amount of $4,117,054 through June 30, 2017, achieving 52.78% of the budget target for this revenue item. State income tax is typically received in arrears by one or two months. •Regular sales tax revenue through second quarter FY 2017 was $4,770.230 or 43.59% of budget. Home rule sales tax revenue through second quarter FY 2017 was $2,939,125 or 44.44% of budget. Staff anticipates that sales tax through the end of 2017 will remain below budget. •Real estate transfer tax through June 30, 2017 totaled $1,601,936 achieving 51.68% of the budget target for this item. Actual revenues are in line with 2016 collections. End of year, 2016 received $3.5M. •Through June 30, 2017, licenses, permits, and fees were approximately 24.54% of budget. Building permit revenue is $1.7 million or 18.19% of budget. The City’s Building Permit revenue budget for 2017 is $9.2M. General Fund Expenditures: Through June 30, 2017, General Fund expenditures were $54,163,809 or 45.51% of budget. This number includes the Economic Development Fund, an increase to pension payments (expensed in the General Fund as a transfer to the pension funds), and the aforementioned 3 June payrolls. It is important to note, for the General Fund, many expenditures / disbursements are not made evenly throughout the year. For example: •Through June 30, 2017, the over-time budgets for multiple departments have been higher than anticipated. Detailed explanations of the rationale for these 13 of 612 - 3 - increases were presented in the First Quarter Report. • Seasonal employee wages in Parks, Recreation and Community Services are typically charged during the summer months. • Police Department assigns additional patrol details during the summer months. . • While the previous winter was relatively mild, certain overtime wages in Public Works for services such as snow/ice removal may occur during the months of November and December. • The City will have three pay periods in December 2017, and one payroll is approximately $2.6 million. • Current staff estimates have year-end estimates for the General Fund slightly below budget for expenses This does not, however, make up for the totality of the aforementioned revenue losses. Enterprise Funds: Revenues and expenses for the Parking, Water, and Sewer Funds were all below the 50% budget target through June 30, 2017. Revenues in the Solid Waste Fund were 47.03% of budget and expenses are running at 43.86% percent of budget, yielding and operating surplus for the year of $166,469. Similar to the General Fund, many enterprise fund revenues and expenses / disbursements do not occur evenly throughout the fiscal year. For example, the majority of enterprise fund capital project expenses are incurred throughout the summer months and billed with a lag. Staff will continue to monitor and report on the performance of City enterprise fund revenues and expenditures throughout FY 2017. Year-end Estimates: In preparation for the start of the 2018 Budget, staff has begun looking at year-end estimates. Current trends indicate that the City will end 2017 with revenues significantly below budgeted amounts as further explained in a separate memorandum. Attachments June 30, 2017 Monthly Financial Report June 30, 2017 Investment Update 14 of 612 To: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/Chief Financial Officer From: Ashley King, Finance & Budget Manager Subject: June 2017 Monthly Financial Report Date: July 3, 2017 Please find attached the unaudited financial statements as of June 30, 2017. In order to present this report at the July 10th Council meeting, a number of revenues were estimated. At the end of a July, a finalized version of this report will be presented. A summary by fund for revenues, expenditures, fund and cash balances is as follows: YTD Revenues YTD Expenses YTD Net Fund Balance Cash Balance 54,060,222 54,163,809 (103,587) 14,693,405 7,136,280 429,576 278,294 151,283 186,683 222,089 474,254 435,083 39,172 623,817 625,560 1,000,000 500,000 500,000 500,000 500,000 3,613,640 3,145,865 467,775 1,055,540 1,118,392 93 19,613 (19,520) (47,809) 112,890 976,191 428,995 547,196 1,960,874 1,784,173 485,514 488,597 (3,083)9,221 (165,494) 178,448 164,500 13,948 (178,328) (178,329) - 338,185 (338,185) (274,079) (274,078) 32,654 24,700 7,954 165,615 218,875 - - - 169,915 169,915 57,462 66,113 (8,651)(6,274) (6,274) 87,413 67,197 20,216 1,421,139 1,421,404 - 38,227 (38,227) 151,629 (21,425) 2,454,591 2,284,654 169,937 6,794,613 5,873,532 1,320 1,244,660 (1,243,340) 45,325 45,325 838,038 318,184 519,854 (230) 2,039 7,592 20,884 (13,292) 403,968 412,290 - 37,110 (37,110) (66,525) (66,525) - 594,030 (594,030) 61,047 61,047 117,200 116,356 844 79,138 79,138 7,498,467 1,982,485 5,515,982 6,262,037 5,631,840 684,511 3,526,957 (2,842,446) 8,784,012 9,524,051 135,168 (135,168) (135,168) (135,168) 194,317 131,714 62,604 3,061,820 3,058,283 5,435,947 4,249,804 1,186,143 8,968,307 8,825,226 9,146,459 7,912,224 1,234,235 6,525,657 6,957,078 6,422,379 6,559,557 (137,177) 5,556,744 2,672,693 2,446,398 2,279,930 166,469 (760,029) (1,440,365) 1,712,522 1,460,723 251,799 1,025,038 306,848 821,022 317,213 503,808 1,787,529 1,389,141 8,707,223 8,922,049 (214,826) (2,511,851) 312,517 107,883,452 102,252,879 5,630,574 66,312,777 56,172,967 Fund Fund Description 100 GENERAL FUND 176 HEALTH AND HUMAN SERVICES 175 GENERAL ASSISTANCE FUND 180 GOOD NEIGHBOR FUND 185 LIBRARY FUND 195 NEIGHBORHOOD STABILIZATION 200 MOTOR FUEL TAX FUND 205 EMERGENCY TELEPHONE (E911) 210 SPECIAL SERVICE AREA (SSA) #4 215 CDBG FUND 220 CDBG LOAN 235 NEIGHBORHOOD IMPROVEMENT 240 HOME FUND 250 AFFORDABLE HOUSING FUND 186 LIBRARY DEBT SERVICE FUND 300 WASHINGTON NATIONAL TIF 310 HOWARD-HARTREY TIF 330 HOWARD-RIDGE TIF FUND 335 WEST EVANSTON TIF FUND 340 DEMPSTER-DODGE TIF FUND 345 CHICAGO-MAIN TIF 350 SPECIAL SERVICE AREA (SSA) #6 320 DEBT SERVICE FUND 415 CAPITAL IMPROVEMENTS FUND 187 LIBRARY CAPITAL 420 SPECIAL ASSESSMENT FUND 505 PARKING SYSTEM FUND 510 WATER FUND 515 SEWER FUND 605 INSURANCE FUND 520 SOLID WASTE FUND 600 FLEET SERVICES FUND 601 EQUIPMENT REPLACEMENT FUND Memorandum 15 of 612 Included above are the ending balances as of June 30, 2017 for both unreserved fund and cash balances. Of these two amounts, cash balance is the more meaningful metric since this represents liquid cash and/or invested assets which can be used (or easily sold) to support and fund current operations. While ending fund balance is also an important measurement of the City’s financial health, it usually includes illiquid assets or future cash receipts or disbursements such as receivables (including property tax) due to the City and accounts payable/accrued expenses. During the 2016 Audit Process, a number of changes were made to the methodology behind Evanston’s financial reporting. As a result, 2017 fund balances since April look significantly different than those presented previously. In most instances, they are more closely aligned with cash. As of June 30, 2017, the General Fund is reporting a net deficit of $103,587. The General Fund balance is $14,693,415 with a cash balance of $7,136,280. There are a number of reasons that this number is different than the second quarter of 2016. June of 2017 included a third payroll; this was included in July 2016. 2017 includes an additional approximately $800,000 for pensions (both revenues and expenses) as well as the Economic Development Fund expenses. The attached supplemental charts show the General Fund Revenues at 45.51% of budget and expenses slightly higher at 45.64%. This revenue number reflects receipt of 50% of property taxes; permit revenue, however, is well-below estimates. Through June 30, 2017, the E911 Fund is showing a negative cash balance of $165,494. This is due to purchase of new software. Through June 30, 2017, the SSA #4 Fund is showing a negative fund and cash balance of $178,328. This is due to the timing of payments to the Downtown Evanston group. Through June 30, 2017, the Home Fund is showing a negative cash balance of $6,274. This will be reimbursed with draw-downs during June. Through June 30, 2017, the Library Debt Service Funds has negative fund and cash balances due to the timing of bond sales. Later in 2017, staff will request the initial reading of the 2017 Bond Ordinance which would bring in funding in the fall of 2017. Through June 30, 2017, the CDBG Fund is showing a negative cash and fund balance of $274,078. This will be reimbursed with draw-downs during July. Through June 30, 2017, the Capital Fund is showing a fund balance of $8,784,012 and a cash balance of $9,524,051. This decrease from May balances is due to the year-end close process. Now, expenses increased to reflect payables due to IDOT for work done in 2016 but recently billed in 2017. This reduces fund balances. Through June 30, 2017, the enterprise funds (Parking, Water, and Sewer) continue to spend down fund balance for capital projects during 2017. 16 of 612 17 of 612 18 of 612 Fund 100 - GENERAL FUND 2017 Budget June Actual YTD Actual % 2016 Actual 28,639,628 1,933 15,049,361 52.55% 27,302,687 49,402,274 4,201,759 23,090,252 46.74% 44,156,868 5,496,150 148,081 1,746,809 31.78% 6,851,422 11,648,000 518,148 2,396,767 20.58% 11,012,646 115,500 1,705 92,670 80.23% 70,395 3,810,000 343,235 1,523,873 40.00% 3,611,901 640,000 (106,667) 342,214 53.47% 687,835 5,650,895 811,167 3,719,837 65.83% 5,401,563 2,642,500 150,640 1,323,901 50.10% 2,687,897 7,705,774 627,310 3,763,858 48.84% 8,099,626 839,965 352,924 587,059 69.89% 988,671 2,138,046 135,091 409,059 19.13% 1,588,331 50,100 3,404 14,563 29.07% 30,285 REVENUE TOTAL 118,778,832 7,188,730 54,060,222 45.51% 112,490,127 CITY COUNCIL 498,189 50,429 236,452 47.46% 433,601 CITY CLERK 275,488 32,991 147,038 53.37% 294,665 CITY MANAGER'S OFFICE 9,878,454 728,634 3,138,918 31.78% 7,471,734 LAW 854,050 80,552 370,273 43.35% 1,052,130 ADMINISTRATIVE SERVICES 9,700,879 973,387 4,376,095 45.11% 9,164,947 COMMUNITY DEVELOPMENT 2,804,668 286,380 1,158,213 41.30% 2,510,408 POLICE 38,223,842 3,018,849 19,315,157 50.53% 37,817,627 FIRE MGMT & SUPPORT 24,294,001 1,805,071 11,909,433 49.02% 23,235,714 HEALTH 3,582,312 345,296 1,486,464 41.49% 3,097,351 PUBLIC WORKS - - - (1,475) PARKS, REC. AND COMMUNITY SERV. 12,361,460 1,474,466 5,149,102 41.65% 11,997,476 PUBLIC WORKS AGENCY 16,212,848 1,536,769 6,876,665 42.41% 14,488,137 EXPENSE TOTAL 118,686,191 10,332,824 54,163,809 45.64% 111,562,315 REVENUE TOTALS 118,778,832 6,384,588 54,060,222 45% 112,490,127 EXPENSE TOTALS 118,686,191 10,332,824 54,163,809 46% 111,562,594 92,641 (3,948,236) (103,587) 927,533 Fines and Forfeitures June 2017 Financial Report Through 06/30/17 Summary Listing Classification Property Taxes Other Taxes License Permit Fee Fund 100 - GENERAL FUND Totals Fund 100 - GENERAL FUND Net Gain Interest Income Parking Charges for Services Parks and Recreation Charges for Services Other Charges for Services Interfund Transfers Intergovernmental Revenue Other Revenue 19 of 612 Fund 505 - PARKING SYSTEM FUND 2017 Budget June Actual YTD Actual % 2016 Actual - 300 1,550 3,350 6,737,875 528,497 3,196,585 47.44% 6,340,992 65,000 - 56,000 86.15% 168,500 4,120,636 - 2,060,318 50.00% 3,711,768 12,125 - - 0.00% - 203,216 42,261 99,233 48.83% 195,895 35,070 4,600 22,260 63.47% 38,159 REVENUE TOTAL 11,173,922 575,658 5,435,947 48.65% 10,458,663 26,000 8,021 16,382 63.01% 26,465 1,117,119 123,423 501,525 44.89% 1,206,649 104,802 12,071 47,411 45.24% 229,588 3,222,411 222,868 1,511,138 46.89% 2,846,933 278,864 40,455 116,024 41.61% 237,610 3,020,000 265,795 876,433 29.02% (24,598) 524,102 46,180 263,002 50.18% 504,784 - - - 2,836,672 11,000 - 2,222 20.20% 5,910 4,331,771 - 141,632 3.27% 390,235 304,000 10,450 136,692 44.96% 255,626 1,584,683 106,224 637,342 40.22% 1,303,783 EXPENSE TOTAL 14,524,752 835,488 4,249,804 29.26% 9,819,656 REVENUE TOTALS 11,173,922 575,658 5,435,947 48.65% 10,458,663 EXPENSE TOTALS 14,524,752 835,488 4,249,804 29.26% 9,819,656 (3,350,830) (259,830) 1,186,143 639,007 June 2017 Financial Report Through 06/30/17 Summary Listing Classification Supplies Permit Parking Charges for Services Parks and Recreation Charges for Services Interfund Transfers Intergovernmental Revenue Other Revenue Interest Income Employee Pay Benefits Pensions Services Interfund Transfers Fund 505 - PARKING SYSTEM FUND Fund 505 - PARKING SYSTEM FUND Capital Outlay Insurance and Other Chargebacks Depreciation Expense Contingencies Debt Service Miscellaneous 20 of 612 Fund 510 - WATER FUND 2017 Budget June Actual YTD Actual % 2016 Actual 70,000 9,509 47,654 68.08% 90,592 17,324,000 1,890,722 8,438,114 48.71% 15,851,052 36,000 4,026 22,601 62.78% 51,737 135,000 256 364 0.27% 168,482 6,828,400 589,467 622,490 9.12% 306,143 1,600 3,106 15,236 952.23% 16,536 REVENUE TOTAL 24,395,000 2,497,087 9,146,459 37.49% 16,484,543 183,365 29,301 79,623 43.42% 193,328 4,037,387 456,470 1,981,481 49.08% 3,898,385 368,658 44,126 187,264 50.80% 888,372 2,250,760 138,107 908,289 40.35% 1,743,992 1,360,390 65,796 374,544 27.53% 876,885 189,300 - - 0.00% 791 1,174,064 97,925 568,810 48.45% 1,110,835 - - - 1,973,593 1,000 - - 0.00% 1,000 1,438,470 - 421,769 29.32% 633,708 62,980 - - 0.00% 238,468 3,502,313 291,859 1,751,157 50.00% 3,502,313 EXPENSE TOTAL 14,568,688 1,123,585 6,272,936 43.06% 15,061,670 REVENUE TOTALS 24,395,000 2,497,087 9,146,459 37.49% 16,484,543 EXPENSE TOTALS 14,568,688 1,123,585 6,272,936 43.06% 15,061,670 9,826,312 1,373,502 2,873,523 1,422,873 June 2017 Financial Report Through 06/30/17 Summary Listing Classification Capital Outlay Fee Water Charges for Services Sewer Charges for Services Other Charges for Services Other Revenue Interest Income Employee Pay Benefits Pensions Services Supplies Fund 510 - WATER FUND Totals Fund 510 - WATER FUND Net Gain (Loss) Insurance and Other Chargebacks Depreciation Expense Contingencies Debt Service Miscellaneous Interfund Transfers 21 of 612 Fund 515 - SEWER FUND 2017 Budget June Actual YTD Actual % 2016 Actual 12,501,500 1,278,678 6,418,522 51.34% 13,027,160 19,650 - - 0.00% 21,600 604,165 - - 0.00% 3,087 1,000 602 3,858 385.79% 4,450 REVENUE TOTAL 13,126,315 1,279,280 6,422,379 48.93% 13,056,297 57,040 5,711 17,902 31.38% 37,763 859,043 91,611 418,465 48.71% 862,355 73,398 8,930 39,897 54.36% 204,330 908,500 6,990 48,774 5.37% 109,493 92,300 3,249 20,080 21.75% 48,058 2,819,700 561,804 1,447,254 51.33% 15,370 432,953 35,666 214,021 49.43% 414,270 - - - 3,461,103 8,370,946 363,136 3,857,327 46.08% 1,336,366 1,500 - - 0.00% 5,000 991,677 82,640 495,838 50.00% 773,873 EXPENSE TOTAL 14,607,057 1,159,736 6,559,557 44.91% 7,267,980 REVENUE TOTALS 13,126,315 1,279,280 6,422,379 48.93% 13,056,297 EXPENSE TOTALS 14,607,057 1,159,736 6,559,557 44.91% 7,267,980 (1,480,742) 119,544 (137,177) 5,788,316 June 2017 Financial Report Through 06/30/17 Summary Listing Classification Depreciation Expense Sewer Charges for Services Other Charges for Services Other Revenue Interest Income Employee Pay Benefits Pensions Services Supplies Capital Outlay Insurance and Other Chargebacks Debt Service Miscellaneous Interfund Transfers Fund 515 - SEWER FUND Totals Fund 515 - SEWER FUND Net Gain (Loss) 22 of 612 Fund 520 - SOLID WASTE FUND 2017 Budget June Actual YTD Actual % 2016 Actual 275,000 - 83,374 30.32% 170,144 3,632,394 304,536 1,792,618 49.35% 3,586,453 1,055,967 87,997 527,984 50.00% 1,055,967 238,000 7,964 42,424 17.83% 274,808 REVENUE TOTAL 5,201,361 400,497 2,446,398 47.03% 5,087,372 45,000 5,252 16,323 36.27% 43,025 644,768 60,936 278,021 43.12% 620,226 60,473 6,043 26,839 44.38% 151,916 3,679,126 518,058 1,622,870 44.11% 3,438,311 53,050 5,673 10,689 20.15% 54,768 25,750 28 10,650 41.36% 6,034 149,325 10,386 58,982 39.50% 138,618 21,046 - 920 4.37% 2,251 15,000 2,232 2,232 14.88% 12,232 504,807 42,067 252,404 50.00% 499,493 EXPENSE TOTAL 5,198,345 650,675 2,279,930 43.86% 4,966,872 REVENUE TOTALS 5,201,361 400,497 2,446,398 47.03% 5,087,372 EXPENSE TOTALS 5,198,345 650,675 2,279,930 43.86% 4,966,872 3,016 (250,179) 166,469 120,500 Benefits June 2017 Financial Report Through 06/30/17 Summary Listing Classification License Other Charges for Services Interfund Transfers Other Revenue Employee Pay Miscellaneous Interfund Transfers Fund 520 - SOLID WASTE FUND Totals Fund 520 - SOLID WASTE FUND Net Pensions Services Supplies Capital Outlay Insurance and Other Chargebacks Debt Service 23 of 612 Memorandum To: Wally Bobkiewicz, City Manager From: Martin Lyons, Asst. City Manager/CFO Subject: 2nd Quarter 2017 - Cash and Investment Report Date: July 6, 2017 Attached please find the Cash and Investment report as of June 30, 2017. A comparison between the 2017 first quarter and second quarter investment report indicates a decrease combined cash & investments of $13,691,306, from $69,864,273 to $56,172,967. Cash and investment changes from the previous period are summarized below: As can be seen above, staff invested additional cash since the close of the first quarter. As of March 31, 2017, ledger balances showing the highest percentage of total deposits was held by First Bank and Trust at $19.8M or 35.2% of the total, PMA Financial at approximately $26.1M, or 46.5%, followed by U.S. Bank at $8.7M or 15.5%, and IMET at $1.5M or 2.7%. The allocation of Cash and Investments is in compliance with the City’s investment policy to ensure no financial institution should have greater than 50% of the city’s total deposits. Cash balances are lower than in June 2016 due to the additional payroll that is included in this report (three payrolls in June 2017 vs. three payrolls in July 2016). As noted in the July 10, 2017 report to Council, 2017 revenues are also lower than expected which reduces cash balances. If you have any questions on this report or would like to discuss in greater detail, please contact me by phone at (847) 448.8082 or by e-mail at mlyons@cityofevanston.org. 6/30/2017 3/31/2017 Change Cash 19,783,416 34,930,970 -15,147,554 Investments 36,389,551 34,933,303 1,456,248 TOTAL 56,172,967 69,864,273 -13,691,306 24 of 612 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97 A B C D E F G H City of Evanston Cash & Investments Bank Investment Investment Fiscal YTD Investment Description Type Bank Rate Est. Income Amount Fund #Fund IL Funds MMA US Bank 0.942 18,076 3,837,710 100 General IL Funds MMA US Bank 0.942 70 14,875 175 General Assistance IL Funds MMA US Bank 0.942 8,740 1,855,672 200 MFT IL Funds MMA US Bank 0.942 3,066 650,869 205 E911 IL Funds MMA US Bank 0.942 1,727 366,577 250 Affordable Housing IL Funds MMA US Bank 0.942 1 122 300 Washington National IL Funds MMA US Bank 0.942 0 - 310 HH TIF IL Funds MMA US Bank 0.942 1,548 328,581 320 DS IL Funds MMA US Bank 0.942 0 42 330 Howard Ridge TIF IL Funds MMA US Bank 0.942 47 10,046 335 West Evanston TIF IL Funds MMA US Bank 0.942 5,733 1,217,190 415 Capital Improvements IL Funds MMA US Bank 0.942 1,035 219,785 420 Special Assessment IL Funds MMA US Bank 0.942 300 63,692 505 Parking IL Funds MMA US Bank 0.942 753 159,930 510 Water IL Funds MMA US Bank 0.942 24 5,022 515 Sewer US BANK Total 41,119 8,730,114 Money Market Fund MMA IMET 0.700 481 137,491 300 Washington National Money Market Fund MMA IMET 0.700 159 45,325 310 Howard Hartrey TIF Money Market Fund MMA IMET 0.700 90 25,778 320 Debt Service Money Market Fund MMA IMET 0.700 14 3,954 330 Howard Ridge TIF Money Market Fund MMA IMET 0.700 51 14,498 335 West Evanston TIF Money Market Fund MMA IMET 0.700 1,362 389,020 415 Capital Improvements Money Market Fund MMA IMET 0.700 2,530 722,983 420 Special Assessment Money Market Fund MMA IMET 0.700 22 6,303 505 Parking Money Market Fund MMA IMET 0.700 626 178,925 510 Water IMET Total 5,334.97 1,524,277 Money Market Fund MMA PMA 0.800 22,695 5,673,662 300 Washington National Money Market Fund MMA PMA 0.800 0 - 310 HH TIF Money Market Fund MMA PMA 0.800 7,504 1,876,007 320 Debt Service Money Market Fund MMA PMA 0.800 1,984 496,039 335 West Evanston TIF Money Market Fund MMA PMA 0.800 16,062 4,015,403 415 Capital Improvements Money Market Fund MMA PMA 0.800 28,195 7,048,782 505 Parking Money Market Fund MMA PMA 0.800 22,110 5,527,385 510 Water Money Market Fund MMA PMA 0.800 5,992 1,497,883 515 Sewer PMA Total 104,541 26,135,160 Grand Total 150,994 36,389,551 Cash Total 1st Bank Cash Cash 4,394,067 4,394,067 100 General Cash Cash 646,099 646,099 175 General Assistance Cash Cash 0 0 176 Health and Human Services Cash Cash 583,333 583,333 180 Good Neighbor Cash Cash 1,701,671 1,701,671 185 Library Cash Cash 0 0 186 Library Debt Service Cash Cash 116,139 116,139 195 Neighbrhd Stablztn Cash Cash 0 0 205 E911 Cash Cash 0 0 210 SSD 4 Cash Cash 0 0 215 CDBG Cash Cash 212,373 212,373 220 CD Loan Cash Cash 169,915 169,915 235 Neighbrhd Improvemt Cash Cash 0 0 240 Home Cash Cash 1,059,563 1,059,563 250 Affordable Housing Cash Cash 91,424 91,424 300 Washington National TIF Cash Cash 0 0 305 SSD5 Cash Cash 0 0 310 Howard Hartrey Cash Cash 3,743,256 3,743,256 320 Debt Cash Cash 0 0 330 Howard Ridge Cash Cash 0 0 335 West Evanston Cash Cash 0 0 340 Dempster-Dodge-TIF Cash Cash 0 0 345 Chicago-Main TIF Cash Cash 79,138 79,138 350 Special Service Area (SSA) #6 Cash Cash 3,808,224 3,808,224 415 Capital Improvements Cash Cash 2,839,105 2,839,105 420 Special Assess Cash Cash 1,101,622 1,101,622 505 Parking Cash Cash 190,034 190,034 510 Water Cash Cash 3,251,515 3,251,515 515 Sewer Cash Cash 0 0 520 Solid Waste Cash Cash 154,787 154,787 600 Fleet Cash Cash 1,259,970 1,259,970 601 Equipment Replacemt Cash Cash 0 0 605 Insurance 25,402,236 25,402,236 Total Cash 25,402,236 Interfunds & negative cash (5,618,820) Net Cash 19,783,416 Total Investments & Cash 56,172,967 CASH / INVESTMENT Investments Cash Total GENERAL LEDGER Amount %Amount %Amount % 1ST Bank 19,783,416 100.00%19,783,416 35.22% Chase - 0.00%- 0.00% PMA 26,135,160 71.82%26,135,160 46.53% IMET 1,524,277 4.19%1,524,277 2.71% US Bank 8,730,114 23.99%8,730,114 15.54% Total 36,389,551 100.00%19,783,416 100.00%56,172,967 100.00% June 30, 2017 25 of 612 City of Evanston Cash & Investment Summary by Type June 30, 2017 Investment Investment Fiscal YTD Investment Description Type Bank Rate Est. Income Amount Fund #Fund IL Funds MMA US Bank 0.942 18,076 3,837,710 100 General IL Funds MMA US Bank 0.942 70 14,875 175 General Assistance IL Funds MMA US Bank 0.942 8,740 1,855,672 200 MFT IL Funds MMA US Bank 0.942 3,066 650,869 205 E911 IL Funds MMA US Bank 0.942 1,727 366,577 250 Affordable Housing IL Funds MMA US Bank 0.942 1 122 300 Washington National IL Funds MMA US Bank 0.942 0 - 310 HH TIF IL Funds MMA US Bank 0.942 1,548 328,581 320 DS IL Funds MMA US Bank 0.942 0 42 330 Howard Ridge TIF IL Funds MMA US Bank 0.942 47 10,046 335 West Evanston TIF IL Funds MMA US Bank 0.942 5,733 1,217,190 415 Capital Improvements IL Funds MMA US Bank 0.942 1,035 219,785 420 Special Assessment IL Funds MMA US Bank 0.942 300 63,692 505 Parking IL Funds MMA US Bank 0.942 753 159,930 510 Water IL Funds MMA US Bank 0.942 24 5,022 515 Sewer Money Market Fund MMA IMET 0.700 481 137,491 300 Washington National Money Market Fund MMA IMET 0.700 159 45,325 310 Howard Hartrey TIF Money Market Fund MMA IMET 0.700 90 25,778 320 Debt Service Money Market Fund MMA IMET 0.700 14 3,954 330 Howard Ridge TIF Money Market Fund MMA IMET 0.700 51 14,498 335 West Evanston TIF Money Market Fund MMA IMET 0.700 1,362 389,020 415 Capital Improvements Money Market Fund MMA IMET 0.700 2,530 722,983 505 Parking Money Market Fund MMA IMET 0.700 22 6,303 420 Special Assessment Money Market Fund MMA IMET 0.700 626 178,925 510 Water Money Market Fund MMA PMA 0.800 22,695 5,673,662 300 Washington National Money Market Fund MMA PMA 0.800 0 - 310 HH TIF Money Market Fund MMA PMA 0.800 7,504 1,876,007 320 Debt Service Money Market Fund MMA PMA 0.800 1,984 496,039 335 West Evanston TIF Money Market Fund MMA PMA 0.800 16,062 4,015,403 415 Capital Improvements Money Market Fund MMA PMA 0.800 28,195 7,048,782 505 Parking Money Market Fund MMA PMA 0.800 22,110 5,527,385 510 Water Money Market Fund MMA PMA 0.800 5,992 1,497,883 515 Sewer 150,994 36,389,551 26 of 612 For City Council meeting of July 10, 2017 Item SP3 Mid-Year 2017 Budget Report For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Martin Lyons, Assistant City Manager/CFO Subject: Mid-year 2017 Budget Report Date: July 10, 2017 Recommended Action: Staff recommends the City Council discuss the Mid-Year 2017 Budget Report and place on file. Staff will return on July 24th with recommendations. Livability Benefits: Innovation & Process: Support Local Government Practices and Processes Background: Each year the City reviews the mid-year financial status in August. This review takes the 2nd Quarter Financial report and projects data to the end of the year. For the past two years our main area of concern has been the state budget. This year the City may need to address concerns at the federal, state, and local level (Evanston’s economy). Below is a brief listing of concerns: • Federal Funds – Although CDBG funds have come in slightly above budget, staff will continue to monitor capital related funding sources. This may have an impact on long-term capital planning. • State Funds – The lack of a state budget as well as the potential methods for the balancing of the state budget may impact local revenues negatively as follows: o A reduction in Local Government Distributive Funds (LGDF) to include Sales tax could have an impact from $3 to $5 million based on current proposals o A property tax freeze could impact our ability to maintain the mix of capital/debt service, pension, and operating levies. • Local Revenues – General tax revenues driven by the economy are all lower than projected. This shortfall was not projected by the Illinois Municipal League (IML) or other sources in the fall of 2016 when budget projections were made. Based on Community Development building permit data, the Council reviewed Memorandum 27 of 612 and discussed at length the amount of permit revenue to be included in the 2017 budget. This discussion included both the total amount of permits and the amount that should be considered as ongoing (baseline) revenues and the amount that should be considered one-time revenue and transferred to the Capital Improvement Fund or other one-time expense uses. Details regarding these revenues are provided later in this report. • 2017 Expenses – Several Departments are running over budget based on service demands and personnel issues (Police, Fire, and Parks Recreation and Community Services). These operating levels need to be reviewed immediately. Staff recommends a full review of these departments during the July 24th Council meeting. Other departments are operating well under budget also due to personnel and operating savings (mainly vacancies and the mild winter). These department budgets could be adjusted for 2017, but caution should be taken before adjusting into future years as vacancies and a mild winter are deemed one-time savings. Based on all of the above variables, staff has come up with two different scenarios for consideration for the remainder of FY 2017. SCENARIO #1 Revenues: In the first scenario, staff made the following revenue assumptions: • Permit reduction of $2,732,000 or 29.56% (anticipating permit revenue to be $6.5 million; original budget was $9,232,000). • Income tax shortfall of $400,000 or 5% due to State of Illinois economy. • Sales tax shortfall of $780,000 or 7% due to downward trend as projected by the IML. • Utility Tax shortfall of $200,000 or 20% due to an unseasonably warm 2016-2017 winter (utility tax is a percentage of the assessed bill and therefore decreases with use). This will bring the new Revenue for the General Fund to $114,666,832. Revenue Budget 118,778,832 Permit reduction (2,732,000) Income tax shortfall (400,000) State sales Tax shortfall (780,000) Utility Taxes shortfall (200,000) New Revenue Budget 114,666,832 Scenario 1 Expenses: In the first scenario, staff considered the following changes to budgeted expenses in order to reach a balanced general fund given the aforementioned revenue assumptions: 28 of 612 • A 2.75% GWI retroactive to 1/1/2017 was applied to all union and non- union employees (subject to Council approval of union contracts) • Budget staff worked with departments to obtain a revised estimate of year-end 2017 expenses (examining options to save money in 2017 via delaying purchases, holding vacancies, etc.). Staff anticipates a savings of $2,461,019. This will bring the new Expenses for the General Fund to $117,730,530. Expense Budget 118,686,191 Full year GWI of 2.75% all staff 1,505,358 Department Estimates (2,461,019) New Expense Budget 117,730,530 Scenario 1 Net: For Scenario 1 as presented, overall net to the General Fund for the end of 2017 would be a deficit of $3,063,698. New Revenue Budget 114,666,832 New Expense Budget 117,730,530 New Net Deficit (3,063,698) Scenario 1 SCENARIO #2 Revenues: In the second Scenario, staff made the following revenue assumptions: • Permit reduction of $4,732,000 or 51% (anticipating permit revenue to be closer to $4.5 million; original budget was $9,232,000) • Income tax shortfall of $780,000 or 10% due to State trends and a 10% cut to LGDF, retroactive to 7/1/2017. • Sales tax shortfall of $1,370,000 or 12% from budget, due to additional state withholding of sales taxes collected on behalf of municipalities by the state. • Utility Tax shortfall of $500,000 or 46% due to potentially warmer November/December 2017 as well as the January-March revenue loss. This will bring the new Revenue for the General Fund to $111,396,832. Revenue Budget 118,778,832 Permit reduction (4,732,000) Income tax shortfall (780,000) State sales Tax shortfall (1,370,000) Utility Taxes shortfall (500,000) New Revenue Budget 111,396,832 Scenario 2 29 of 612 Expenses: In the second scenario, staff made the following changes to budgeted expenses in order to reach a balanced general fund given the aforementioned revenue assumptions: • A 2.75% GWI retroactive to 7/1/2017 (half-year) was applied to all union and non-union employees (subject to Council approval of union contracts) • Budget staff worked with departments to obtain a revised estimate of year-end 2017 expenses (examining options to save money in 2017 via delaying purchases, holding vacancies, etc.). Staff anticipates a savings of $2,461,019. This will bring the new Expenses for the General Fund to $116,977,851. Expense Budget 118,686,191 Half year GWI of 2.75% all staff 752,679 Department Estimates (2,461,019) New Expense Budget 116,977,851 Scenario 2 Net: For Scenario 2 as presented, overall net to the General Fund for the end of 2017 would be a deficit of $5,581,019. New Revenue Budget 111,396,832 New Expense Budget 116,977,851 New Net Deficit (5,581,019) Scenario 2 Further Revenue and Expense Changes for Consideration: In order to correct either deficit situation, budget staff has conducted preliminary analysis on the following ideas for increasing revenue: • A $10 increase to parking tickets (bringing total fine to $20) • Changing the number of tickets to make a car “boot eligible” from 5 tickets to 3 (scheduled for introduction to Council July 24). • A 1 cent increase to motor fuel (gasoline) tax • A 1% increase to liquor tax • A 0.25% increase to home rule sales tax It is expected that any of these changes could become effective by 9/1/2017. 30 of 612 Revenue increases Full Year Effective 9-1-2017 $10 Parking Ticket Increase 600,000 200,000 Boot regulation change 100,000 33,333 Gas tax increase (1 c)200,000 66,667 Liquor tax increase (1%)500,000 166,667 Sales tax increase (.25%)1,500,000 500,000 TOTAL 2,900,000 966,667 CONCLUSION: The City made substantial steps in 2016 to stabilize the General Fund reserve balance, which again, is critical to basic operations and to maintaining the General Obligation Bond rating for the City. As the City is still below the Council adopted reserve policy of two months, or 16.6%, the utilization of any fund reserves to balance the 2017 or 2018 budgets could have a negative impact on borrowing costs. Please note that many communities are having similar discussions based on revenue shortfalls. These communities may also still be facing increased pension funding issues which the City of Evanston has been addressing for the past several years. This being said, staff does not recommend waiting for further financial data during the budget process and 3rd Quarter review to make end-of-year budget adjustments. At this time, staff is asking the Council to consider the impact of these potential revenue shortfalls. Staff will present potential solutions for closing these presented deficits on July 24th. As these financial conversations begin, staff also presents a calendar for the 2018 budget season for your review and consideration. Attachments: 2018 Budget Calendar 31 of 612 DATE TIME ACTIVITY Monday, July 10, 2017 7PM*Mid-Year 2017 Budget Review Monday, July 24, 2017 7PM*2017 end of year discussion / budget adjustments September 10-15, 2017 Budget Outreach Week Wednesday, September 13, 2017 7PM - 9PM in G300 Multi-media Budget Outreach Event Monday, September 18, 2017 7PM City Council Meeting - Discussion of Affordable Housing & Economic Development Issues Friday October 6, 2017 5PM Proposed 2018 Budget to City Council Monday, October 16, 2017 7PM 2018 Budget Discussion - Operating Budget Monday, October 23, 2017 7PM*2018 Budget Discussion - Capital Budget Saturday, October 28, 2017 9AM - 1PM Special City Council Meeting Public Hearing-- Truth in Taxation Public Hearing-- FY 2018 Proposed Budget Preliminary Tax Levy Estimate Monday, October 30, 2017 7PM Special City Council Meeting - Review of Downtown, West Evanston, West End and Lakefront Master Plans Monday, November 6, 2017 7PM 2018 Budget Discussion Monday, November 13, 2017 7PM 2018 Budget Discussion (if needed) Monday, November 20, 2017 7PM Special City Council Meeting - Review of Strategic Plan, Livability Plan and Central Street Master Plan Monday, November 27, 2017 7PM*2018 Budget & 2017 Tax Levy Adoption *meeting times are approximate Rosh Hashana is September 20-22 Yom Kippur is September 29-30 Columbus Day is October 9 Thanksgiving is November 23 City of Evanston 2018 Budget Calendar and Planning Meetings All meetings are held in the James C. Lytle Council Chambers except for the Sept 13th outreach event (G300) 32 of 612 For City Council meeting of July 10, 2017 Item SP4 Water Shut-Off for Non-Payment For Action: To Accept and Place on File To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Water Shut-off Discussion Date: July 10, 2017 Recommended Action: Staff recommends the City Council accept and place on file this report on the water shut-off for non-payment process implemented by the City of Evanston, and provide direction for next steps. Livability Benefits: Built Environment – Manage water resources responsibly Background: The City of Evanston’s utility bill consists of charges for water, sewer and sanitation services provided to a property. Utility service charges are billed bimonthly (every two months) and disbursed according to the following schedule: January, March, May, July, September and November. Each billing cycle represents the previous two months service period (bills mailed in January reflect November and December’s service). According to the City of Evanston Code of Ordinance Title 7 Chapter 12 Section 7-12-7- 2 “Payment of Rates and Charges”, all water charges for metered premises shall be due and payable on or before the twentieth day after the date of the statement of such charges. All bills for metered water unpaid for the twenty-day period provided for shall become delinquent and a penalty of ten (10) percent of the net amount of the unpaid bill for water consumed shall be added thereto for a total gross bill and collected in addition thereto. Code of Ordinance Title 7 Chapter 12 Section 7-12-7-3 “Failure To Pay Delinquent Charges” states: Whenever any such bills shall remain unpaid for a period of more than thirty (30) days from the date of the statement provided for, the water shall be turned off from the premises of such delinquent consumer and the service shall not be turned on Memorandum 33 of 612 until all water bills in arrears shall have been paid, including all penalties accrued and a water turn-on charge applied. Delinquent notices are delivered to property owners on three separate occasions: the first notice appears on the bimonthly utility service bill indicating a balance forward (past due) amount including applied penalties, the second notice is delivered a few days following the billing due date and the final shut off notice is mailed two weeks prior to the scheduled shut-off date. The final notice does not include information about payment options or qualifying for emergency assistance. In addition, the City of Evanston does not offer a budget billing option. The property owner should contact the Collector’s office to inquire about available assistance programs. The City offers two standard payment plan options which have been established administratively. The first requires that the agreement be signed prior to water being shut off. This plan requires a down payment of not less than 25% of the total utility charges (including past due and current charges). The remaining balance of payments can be made over the period of a maximum of 6 months. Some accounts may be eligible for an expanded duration of up to 1 year should the monthly payment plan amount be 2x’s greater than the six month calculated average of the monthly bill. For example, if after calculating a 6 month payment schedule the monthly cost is $400, but the calculated 6 month average for this account is $200, the City would allow this plan to be extended to up to 1 year. A sample payment plan is attached. The second payment plan option is used after the water has been shut off. This plan requires a down payment of not less than 50% of the total utility charges (including past due and current charges). Similar to the first plan, the remaining balance of payments can be made over the period of a maximum of 6 months unless the calculated average is above the monthly billing average. For all plans entered by tenants / non owner occupied, a signed copy of lease is required. The payment plan cannot extend past the termination of the lease. There are also instances where customers only wish to have small extensions and not sign official payment plans. Staff will work with these customers on a case-by-case basis to assist them within reasonable means. As an example, a customer may owe $400 for a bill and request to pay $300 and set a single date within the next billing period to pay the remaining $100. In all payment plans, the customer is responsible for keeping current on all charges not included in the payment plan. Through a collaborative effort with the Collectors office, the Health & Human Services department, when made aware, will provide outreach to families living without water services. Services include assessing the families for Emergency Assistance, Advocacy for possible payment arrangements and financial literacy. Through this partnership families have been provided financial support toward their water bills and in some cases; avoiding shut off. 34 of 612 Once the water service to the property has been interrupted a “Water Turn On Fee” is accessed in the amount of $25 (during business hours) or $75 (outside of business hours). No such discontinuation of water service shall be made between five o'clock (5:00) P.M. Thursday and eight o'clock (8:00) A.M. Monday. Code of Ordinance Title 4 Chapter 12 Section 4-12-1 “Dangerous, Unsafe Buildings Defined” states: All buildings or structures which have any or all of the following defects shall be defined as dangerous or unsafe buildings and are declared public nuisances: • Those from which the electrical, plumbing, heating or other facilities required by this code have been removed, disconnected, destroyed or which cannot safely perform their intended use. • Those to which the utility services have been removed, disconnected, tampered with, destroyed or interrupted, of which a reasonable owner is presumed to have knowledge and for which a reasonable owner shall be liable. Code of Ordinance Title 4 Chapter 12 Section 4-12-2 “Nuisances Declared; Abatement” states: All dangerous or unsafe buildings or structures as defined in this chapter, are hereby declared to be public nuisances and shall be closed, secured, repaired, vacated or demolished. It shall be unlawful for any person to maintain a building or structure in violation of this chapter. In addition, Code of Ordinance Title 4 Chapter 12 Section 4-12-3 “Closing Building or Premises” states: The city manager or his/her designee shall have the power to order any building or premises closed, secured or any structure or equipment therein or thereof removed or its operation stopped when the condition of said building imperils life, safety or health, and to keep same closed, secured, removed or shut down until it is made safe or until the building is demolished. The property owner “Landlord” is ultimately responsible for the water service in rentals. Code of Ordinance Title 7 Chapter 12 Section 7-12-7-4 states: If the consumer of water whose bill is unpaid is not the owner of the premises and the City Manager, or his/her designee or other officer of the City has notice of this fact, a notice stating that such bill remains unpaid for a period of thirty (30) days after it has been rendered shall be mailed to the owner of the premises at his/her last known address. In an effort to notify tenants in multi-family and commercial properties each entrance is posted with a yellow notice indicating the intent to terminate water service due to delinquency and the tenant’s rights according to the Code of Ordinance Title 5 “Landlord and Tenant Regulations” Chapter 3 Section 5-3-7-4 “Wrongful Failure To Supply Essential Services” states: 35 of 612 If, contrary to the rental agreement, the landlord fails to supply heat, running water, hot water, electricity, gas or plumbing, the tenant may: • Deliver a written notice to the landlord specifying the service to be restored, that the service must be restored within seven (7) days of delivery of the notice, and that the rental agreement will terminate automatically at the expiration of the seven (7) days if the specified service is not restored. • Pay for the provision of these services and deduct the cost from their next rental payment, or payments, in the event the cost of services procured exceeds the amount of the next rental payment. There are 14,400 water accounts in the City of Evanston, the following data represents the recent water shut-off cycle: Water Shut-Off Stats Shut-off letters mailed 397 Notices posted (multi-family/commercial) 103 Shut-off list as of 6/23 202 Shut-off list as of 6/27 124 Total shut-offs 107 Properties still off as of 7/3 9:00 am 15 Vacant properties 5 Properties for sale 3 Repair required to shut-off 3 Attachments: Water payment plan 36 of 612 WATER BILL PAYMENT PLAN APPLICATION FORM Administrative Policy – Effective 7/1/2016 I am applying for a Water Bill Payment Assistance Plan from the City of Evanston. By applying for this assistance plan, I agree to the following terms and conditions: Failure to adhere to the payment schedule will automatically place your water account back on the City’s normal water billing schedule subject to water shut-off proceedings. Independent of the payment plan, the City reserves the right to file a lien against your property for any amount delinquent on your water bill accumulated during a specified period of time (section 7-12-7-4 of the City Code). In the event the payment plan is void due to non-compliance, no further payment plan will be considered. The amount due as part of the payment plan is in addition to the current water bill. It is the responsibility of the person signing the payment plan to pay the current portion of their water bill. Failure to do so will void th e payment plan. Tenants / Non Owner applicants – A signed copy of lease is required. The payment plan cannot extend the past of timeframe of the lease. You will receive no further follow up reminders from the City and can be terminated without further notice due to non-compliance Any deviation of the plans offered will need direct approval from the Assistant City Manager / CFO or Deputy City Manager PLEASE PRINT ALL INFORMATION MUST BE COMPLETED Name: Last First M.I. Street Address 1 Street Address 2 City State Zip Phone Customer Account Number (on utility bill) Email Address Housing Status: Own / Owner Occupied Tenant / Rent / Non Owner Occupied * * A signed copy of the lease showing lease timeframe is required. Please select the appropriate plan (See reverse for Eligibility Criteria): General Payment Plan Water Shut-Off Payment Plan Signature Today’s Date FOR OFFICE USE ONLY Total Amount Outstanding $ Down Payment $ Installment Date 1. 2. 3. 4. 5. 6. Amount 1. 2. 3. 4. 5. 6. Administrative Fee (if applicable) $ Total Due $ Employee Signature Today’s Date 37 of 612 General Payment Plan An agreement must be signed prior to water being shut off Plan requirements: Make a down payment of not less than 25% of the total utility charges (including past due and current charges). The remaining balance of payments can be made over the period of a maximum of 6 months. You must remain current with future utility bills and make payments on time. Failure to do so will result in a default of this payment agreement. Your water service may be terminated or your account may be referred to a collection agency or a lien placed on your property if you default. You will receive no further follow up reminders from the City and can be terminated without further notice. Extended payment plans Some accounts may be eligible for an expanded duration of up to 1 year should monthly payment plan amount be 2x’s greater than the six month calculated average. For example, if after calculating a 6 month payment schedule the monthly cost is $400, but the calculated 6 month average for this account is $200, we would allow this plan to be extended to up to 1 year. Water Shut-Off Payment Plan To participate in this payment plan your water service must already have been terminated for non-payment: Plan requirements: Make a down payment of not less than 50% of the total utility charges (including past due and current charges). The remaining balance of payments can be made over the period of a maximum of 6 months. You must remain current with future utility bills and make payments on time. Failure to do so will result in a default of this payment agreement. Your water service may be terminated or your account may be referred to a collection agency if you default. A $25 Administrative fee will be added to the total balance of the account. If you are a tenant, your landlord will be notified of this plan. Tenants / Non Owner Occupied – A signed copy of lease is required. Please note the payment plan cannot extend the past of timeframe of the lease. Meeting the below criteria does not entitle a customer to a payment plan. The Assistant City Manager / CFO may approve or deny a payment plan at his or her discretion. Any deviation of the plans offered will need direct approval from the Assistance City Manager /CFO. 38 of 612 In order to qualify for a payment plan, a certification of any of the following programs or classifications must be provided (via email, fax, or in-person): 1. Currently receiving benefits from the City of Evanston (General Assistance or been approved for emergency assistance funds) 2. Government Issued Unemployment Compensation; or 3. Low income home energy assistance program (LIHEAP); or 4. Federal Public Housing/ Section 8; or 5. Food Stamps; or 6. Students (high school, college, trade or vocational) including students who have graduated within the last 180 days; or 7. Seniors (65 and older); or 8. Medicaid or Supplemental Security Income (SSI); or 9. On active military duty, including reservists and national guard, or been discharged from the military in the last 180 days; or 10. Death of a spouse 11. Completion of the City’s Medical Alert Program (separate application required) 12. Homeowners in foreclosure; or 13. Participants in the Temporary Assistance for Needy Families (TANF) program administered by the U.S. Department of Health and Human Services. Program information available on-line www.hhs.gov; or 14. Participants in the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) administered by the U.S. Department of Agriculture. Program information available on-line at www.usda.gov; or 15. Persons who have claimed the Earned Income Tax Credit (EIC) on their state or federal income tax returns in the current year. Program information available on-line at www.irs.gov; or 16. Persons receiving worker’s compensation income benefits. Program information available on -line at www.iwcc.il.gov . 39 of 612 For City Council meeting of July 10, 2017 Item SP5 Harley Clarke Mansion Request for Proposal to Lease For Action To: Honorable Mayor and Members of the City Council From: Wally Bobkiewicz, City Manager Erika Storlie, Deputy City Manager/Director of Administrative Services Subject: Request for Proposal to Lease the Harley Clarke Mansion, 2603 Sheridan Date: July 10, 2017 Recommended Action: Staff recommends City Council review and approve the Request for Proposal to lease the Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit organization. Livability Benefits: Built Environment: Enhance Public Spaces Background: Pursuant to the request of the City Council, a Harley Clarke Planning Committee was formed in November of 2016 to discuss the planning for the future of the Harley Clarke Mansion. The Committee recommended a lease of the property to Evanston Lakehouse and Gardens at the City Council meeting of June 26, 2017. This recommendation was not approved; City Council requested a Request for Proposal (“RFP”) to lease the property to non-profit organizations be prepared. A draft RFP is attached to this memorandum. If approved, staff will publish the RFP on July 20, 2017, which is the earliest possible date if City Council approves the proposal on July 10, 2017. The deadline for proposals is November 20, 2017. The results of the RFP will be presented to City Council on January 8, 2018. During the RFP process, a non-mandatory pre- proposal meeting will take place on August 21, 2017 and the building will be open for three non-mandatory tours on July 31, 2017, September 7, 2017 and October 17, 2017. Attachments: Draft Request for Proposal Memorandum 40 of 612 1 Revised 10-14 (01-16) CITY OF EVANSTON REQUEST FOR PROPOSAL (DRAFT) NUMBER: XX-XX for Lease of Harley Clarke Mansion to a Non-Profit Organization July 20, 2017 PROPOSAL DEADLINE: 2:00 P.M., November 20, 2017 Room 4200 Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201 PRE-PROPOSAL MEETINGS: Non-mandatory 2:00 PM, August 21 and October 24, 2017 Parasol Room Lorraine H. Morton Civic Center 2100 Ridge Avenue Evanston, Illinois 60201 PROPERTY TOURS: July 31, September 7, and October 17, 2017 SEALED PROPOSALS TO BE RETURNED TO: CITY OF EVANSTON PURCHASING DIVISION, ROOM 4200 LORRAINE H. MORTON CIVIC CENTER 2100 RIDGE AVENUE EVANSTON, ILLINOIS 60201 PHONE (847)866-2935 * FAX (847)448-8128 41 of 612 2 Revised 10-14 (01-16) TABLE OF CONTENTS Notice to Proposers XX 1.0 Introduction XX 2.0 Scope of Services XX 3.0 Insurance XX 4.0 Submittal Requirements XX 5.0 Additional Submittal Requirements XX 6.0 M/W/EBE Goals XX 7.0 Evaluation Criteria XX 8.0 Selection Process XX 9.0 Proposed Schedule XX 10.0 Questions Regarding RFP XX 11.0 General Terms and Conditions XX Harley Clark Manson Drawings XX Exhibit A – Disclosure of Ownership Interests XX Exhibit B – Additional Information Sheet XX Exhibit C – Conflict of Interest Form XX Exhibit D – Acknowledgement of Understanding XX Exhibit E – Anti-Collusion Affidavit and Proposer’s Certification XX Exhibit F – City of Evanston M/W/EBE Policy XX Exhibit G – M/W/EBE Participation Compliance Form XX Exhibit H – M/W/EBE Participation Waiver Request XX Additional Information 42 of 612 3 Revised 10-14 (01-16) CITY OF EVANSTON NOTICE TO PROPOSERS Sealed proposals will be received by the Purchasing Office in Room 4200, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, until 2:00 P.M. local time on November 20, 2017. Proposals shall cover the following: Lease of Harley Clarke Mansion to Not-For-Profit Organization RFP Number: XX-XX The City of Evanston is seeking to enter into a long-term lease with a non-profit organization that will invest in and renovate the Harley Clarke mansion and offer public access and/or experience. The property is located at 2603 Sheridan Road, Evanston, IL 60201. There will be a non-mandatory pre-proposal meeting on August 21, 2017, at 2:00 p.m. in the Parasol Room of the Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201. All organizations intending to submit a proposal for this project are encouraged to attend to discuss the proposed work and receive answers to questions related to the project. Non-mandatory walk throughs of the property will take place on July 31, 2017, September 7, 2017, and October 17, 2017 from 8am to 1pm. Additionally, the City will allow each potential bidder up to four (4) scheduled days to view the interior of the buildings prior to November 10, 2017. The above item shall conform to the RFP on file in the Purchasing Office. The document, including all necessary plans and specifications, will be available in the Purchasing Office on July 20, 2017. Parties interested in submitting a bid should contact the Purchasing Office to receive a copy of the bid or see the City’s website at: www.cityofevanston.org/business/bids-proposals/ or Demandstar at: www.demandstar.com. The City of Evanston (the City) in accordance with the laws of the State of Illinois, hereby notifies all organizations that it will ensure that the contract(s) entered into pursuant to this notice will be awarded to the successful organization without discrimination on the grounds of race, color, religion, sex, age, sexual orientation marital status, disability, familial status or national origin. The City of Evanston reserves the right to reject any or all submittals or to accept the submittal(s) deemed most advantageous to the City. Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code. Failure to submit such information may result in the disqualification of such proposal. XXXXXXXXXXXX Purchasing Specialist 43 of 612 4 Revised 10-14 (01-16) CITY OF EVANSTON Request for Proposal 1.0 INTRODUCTION The City is seeking proposals for the purpose of entering into a long-term lease of the buildings known as the Harley Clarke Mansion located at 2603 Sheridan Road, Evanston, Illinois. The site is designated as an Evanston Landmark and contains an approximately 20,275 square foot (including conservatory) 3 story brick structure plus a basement with a 4,383 square foot coach house (including greenhouse) with two apartments and a 3 car garage. The property is zoned OS – Open Space. Permitted and special uses of the OS District are contained in the Evanston Zoning Ordinance. The City of Evanston is not offering the land occupied by these buildings for sale. The intent of this Request for Proposal (RFP) is to identify a qualified, non-profit organization to renovate and use the existing structures. The selected lessee must have the necessary financial capabilities to complete this project in a timely manner. Respondents are required to: ● Submit information about the organization interested in the property; ● Clearly state intention for the property, i.e., specific use; and ● State the monetary monthly payment the entity is willing to pay to lease the space along with the anticipated term of lease agreement. If an interested party is selected to lease the building(s), it is the expectation of the City that the lessee would enter into a long term lease and would be required to invest in a substantial renovation of the property as part of the lease agreement. Contact with City personnel (including appointed or elected officials) in connection with this RFP shall not be made other than as specified in this RFP. Unauthorized contact with any City personnel (including appointed or elected officials) may be cause for rejection of a proposal. Prior to the submittal of a proposal, Proposers are advised to carefully examine ● the contract documents ● project scope and work tasks to be accomplished ● specifications ● submittal requirements ● insurance requirements and required documentation Proposers are advised to become thoroughly familiar with all conditions, instructions and specifications governing this RFP. Proposals shall be made in 44 of 612 5 Revised 10-14 (01-16) accordance with these instructions. Proposals shall be submitted on the forms provided by the City The City will not be liable in any way for any costs incurred by respondents in replying to this Request for Proposal. 2.0 SCOPE OF SERVICES The City of Evanston is seeking proposals from a non-profit organization to enter into a long term lease for the property located at 2603 Sheridan Road, Evanston, Illinois. The lessee would be required to invest in a substantial renovation of the property as part of the lease agreement. The lessee would be asked to: ● Create a high quality use for the space; ● Retain and protect the historic character of the buildings; ● Address any potential parking issues; and ● Accommodate existing public space and recreation area to ensure that the community retains access to recreation opportunities and is consistent with OS zoning. The Evanston City Council approved the issuance of this RFP on June 26, 2017 with the condition that the entirety of the property continues to be owned by the City of Evanston. Additionally, for-profit uses are prohibited As stated, only the buildings set forth in this RFP are for consideration for lease and no other land, buildings or surrounding area will be considered including the fog houses, lighthouse landing complex or other structures. The land under the Mansion will remain, in its entirety, fully owned by the City of Evanston. Various engineering, structural, environmental and other assessment reports have been compiled in the past on this property. These and other additional information, including the legislative history of the property are available on the City’s website at www.cityofevanston.org/harleyclarke. 3.0 INSURANCE Proposing organization shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by the organization, and insuring the organization against claims which may arise out of or result from the organization’s performance or failure to perform the Services hereunder. 45 of 612 6 Revised 10-14 (01-16) The Proposing organization must provide an insurance certificate naming the City of Evanston as an additional insured and will provide a variety of insurances including: ▪ comprehensive general liability - $3,000,000 combined single limit for each occurrence for bodily injury and property damage – designating the City as Additional Insured ▪ Workers Compensation - Statutory Limits ▪ Automobile Liability - $1,000,000 per occurrence for all claims arising out of bodily injuries or death and property damages. ▪ errors and omissions or professional liability insurance - $1,000,000 The surety and the insurance company must have not less than an A+ rating from the Alfred M. Best Co., Inc. and be approved by the City of Evanston. Proposing organization’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. 4.0 SUBMITTAL REQUIREMENTS Responses to this Request shall be in one volume. Any organization brochures and/or information pertaining to the qualifications of the organization and/or team may be submitted, but must be included in a single volume. Applicant organizations must submit their responses in one of two ways: 1. Paper copies-- six (6) hardcopies, one (1) unbound original and an electronic copy on a flash/USB drive; or 2. Electronic response only—submitted in a sealed envelope on a flash/USB drive (with any paper bid bonds as required) Cut out and tape label included in this proposal package as Exhibit K (BID/Proposal Submittal Label). All submittals are to be placed in a sealed opaque envelope addressed to: The City of Evanston Purchasing Office, Room 4200, Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201; clearly marked on the OUTSIDE with the following: ● RFP name and number ● Name and address of Organization ● Date and time of RFP deadline ANY PROPOSALS RECEIVED AFTER THE SUBMITTAL DEADLINE, WILL BE RETURNED TO THE PROPOSER UNOPENED. It is the sole responsibility of the proposer to insure that his or her proposal is delivered by the stated time. Mailed proposals which are delivered after the specified time will not be accepted regardless of post marked time on the envelope. THE CITY IS NOT RESPONSIBLE FOR MISDIRECTED PACKAGES. 46 of 612 7 Revised 10-14 (01-16) A. Cover Letter The cover letter will include the following: ● introduction of organization signed by its authorized Principal ● name of organization ● address of organization ● phone number of the organization submitting the proposal ● include the name and signature of an authorized binding official who is authorized to answer questions regarding the organization’s proposal B. Qualifications and Experience of Organization and/or Team ● All respondents shall describe other projects performed or undertaken that are similar in scope to the required services described herein. ● The respondent must provide references, including name, address and telephone number of a contact person for each project identified and described. ● Indicate commencement dates, duration and type of operation. ● Provide such other information as deemed appropriate to demonstrate the qualifications and ability of the organization to successfully carry out its proposal. C. Proposal Management Clearly identify the professional staff person(s) who would be assigned to negotiate and oversee this proposal. The proposal should indicate the abilities, qualifications and experience of these individuals. D. Lease Upon award of this RFP the City may negotiate a lease with the awarded organization. The terms and conditions of any lease are subject to final approval by the City of Evanston and the Evanston City Council. 5.0 ADDITIONAL SUBMISSION REQUIREMENTS Respondents must consider the need to render the building compliant with all building codes (including ADA) and requirements before occupancy. The proposal must address the intended course of action regarding the remediation or removal of non-compliant conditions, including various structural elements of the buildings. As an Evanston Landmark, please note that any rehabilitation/renovations that result in exterior changes are subject to certification of appropriateness and will be reviewed by staff and/or the Preservation Committee. The plans and specifications for all design and work to be accomplished on the site must be prepared by a design professional and approved by the City under the City’s normal permit process. 47 of 612 8 Revised 10-14 (01-16) 6.0 M/W/EBE GOALS The City has a goal of 25% of the contract amount for the participation and utilization of Minority-Owned, Women-Owned, and Evanston-based businesses (M/W/EBEs) in completing a portion of the services required by the City. All respondents must submit a statement of the proposed involvement of M/W/EBEs in completing a portion of the required services. Provide a copy of the certification for M/W/EBEs that will assist in achieving the M/W/EBE goal with your submittal as well as the appropriate M/W/EBE forms or Request for Waiver. Any questions regarding M/W/EBE compliance should be submitted in writing to Sharon A. Johnson, Business Workforce Compliance Coordinator at shjohnson@cityofevanston.org or Tammi Nunez Purchasing Manager at tnunez@cityofevanston.org. 7.0 EVALUATION CRITERIA The City will select the successful organization through an evaluation process based on the organization meeting the specifications which are outlined in this RFP. A review committee will review in detail all proposals that are received. During the evaluation process, the City may require a Proposer’s representative to answer questions with regard to the proposal and/or make a formal presentation to the review committee. The review committee will make a recommendation to award the contract based on the criteria set forth below. This contract will be forwarded to the City Council for final approval. The evaluation criteria listed below will be used in the selection of the successful Proposer. A. Qualifications and Expertise B. Financial Capability to Execute Proposal C. Benefit of the proposed use of the property to the Evanston community D. Organization and Completeness of Proposal E. M/W/EBE Participation 8.0 SELECTION PROCESS The City will select an organization on the basis of the responsiveness of the proposal to the RFP submittal requirements and the evaluation criteria stated above. The City reserves the right to reject any or all proposals, and to request written clarification of proposals and supporting materials from the Proposer. While it is the intent of the City to select a single organization, the City reserves the right to make the award in part or in whole and to select multiple organizations, depending on whichever decision is deemed to be most advantageous to the City. Responses may be rejected if the organization fails to perform any of the following: 48 of 612 9 Revised 10-14 (01-16) A. Adhere to one or more of the provisions established in this Request for Proposal. B. Demonstrate competence, experience, and the ability to provide the services described in this Request for Proposal. C. Demonstrate financial capacity. D. Demonstrate understanding of capital investment necessary; E. Address issues arising out of proposed use (e.g., parking). F. Submit a response on or before the deadline and complete all required forms. G. To fulfill a request for an oral presentation. H. To respond to a written request for additional information. Discussions and/or interviews may be conducted with responsible organizations that have submitted proposals in order to clarify certain elements. All proposals shall be afforded fair and equal treatment with respect to any opportunity for clarification. In conducting discussion, there shall be no disclosure of information derived from proposals submitted by competing organizations. The selection shall be done by the City’s review committee and will be recommended to the City Council for final approval. If the City is unable to reach any sort of agreement with the selected organization, the City will discontinue negotiations with the selected organization and begin negotiations with the organization ranked second and so on until agreement is reached. The organization to be recommended to the City Council will be the one whose proposal is determined to be the most advantageous to the City and all other evaluation factors which are set forth in this Request for Proposal. No other factors or criteria not listed in this RFP shall be used in the evaluation. 9.0 PROPOSED SCHEDULE The tentative schedule for this RFP and project process is as follows: 1. RFP issued July 20, 2017 2. Non-mandatory Pre-Proposal Conferences August 21 and October 24, 2017 3. Optional Walk Through July 31, 2017 September 7, 2017 October 17, 2017 4. Last Day to submit questions October 31, 2017 5. RFP Submission Due Date November 20, 2017 6. City Council Award of Contract January 8, 2018 10.0 QUESTIONS REGARDING RFP All questions related to this RFP should be submitted in writing to XXXXXXXXX, Purchasing Specialist at XXXXXXX@cityofevanston.org with a copy to _________________. 49 of 612 10 Revised 10-14 (01-16) 11.0 GENERAL TERMS AND CONDITIONS A. Confidentiality In connection with this Agreement, City may provide Proposer with information to enable Proposer to render the Services hereunder, or Proposer may develop confidential information for City. Proposer agrees (i) to treat, and to obligate Proposer’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Proposer may make for City to any person, organization or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Proposer on a confidential basis from any third party unless Proposer shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Proposer’s control, the Proposer shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Proposer shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. The Purchasing Specialist will endeavor to advise the organization of any request for the disclosure of the material so marked with “TRADE SECRET”, “CONFIDENTIAL”, or “PROPRIETARY”, and give the organization or other submitting party the opportunity to seek a court order to protect such materials from disclosure. If the requested material was submitted by a party other than the organization, then the organization shall be solely responsible for notifying the submitting party of the request. The City’s sole responsibility is to notify the organization of the request for disclosure, and the City shall not be liable for any damages resulting out of such disclosure, whether such disclosure is deemed required by law, by an order of court or administrative agency, or occurs through inadvertence, mistake, negligence on the part of the City or its officers, or employees. B. Withdrawal of Proposal Proposals may be withdrawn prior to the submittal deadline. Withdrawal may be attained by written request; however, no offer can be withdrawn within the ninety (90) day period which occurs after the time is set for closing. Proposers who 50 of 612 11 Revised 10-14 (01-16) withdraw their proposals prior to the designated date and time may still submit another proposal if done in accordance with the proper time frame. C. Exceptions to Specifications Exceptions to these specifications shall be listed and explained on a separate page titled “Exceptions to Specifications”, which shall be prepared by the Proposer. This page shall then be attached to these documents and submitted at the same time as the proposal. Each exception must refer to the page number and paragraph to which it is relevant. The nature and reasoning of each exception shall be explained in its entirety. Any exceptions to these specifications may be cause for rejection of the proposal. D. Hold Harmless The Proposer agrees to hold harmless the City of Evanston and all of its agents, servants, and employees against any and all lawsuits, claims, demands, liabilities, losses, and/or expenses; including court costs and attorneys’ fees on account of injury to any person, or any death resulting from such injury, or any damage to property which may have arisen from work specifically related to the contract and/or project. E. Addenda Any and all changes to these documents are valid only if they are included via written addendum to all respondents. Each respondent should acknowledge receipt of any addenda by indicating same in their proposal submission. Each respondent acknowledging receipt of any addenda is responsible for the contents of the addenda and any changes to the proposal therein. Failure to acknowledge any addenda may cause the proposal to be rejected. Addenda information is available over the internet at City of Evanston Notices & Documents or www.demandstar.com, or by contacting the Purchasing Office, 847-866-2935. F. Term The term of the lease may be negotiated, but the City is seeking a long-term lease agreement. G. Property of the City The subject property shall be retained by the City of Evanston, and will only be leased to the chosen organization. H. Disclosures and Potential Conflicts of Interest The City of Evanston’s Code of Ethics prohibits public officials or employees from performing or participating in an official act or action with regard to a transaction in which he has or knows he will thereafter acquire an interest for profit, without full public disclosure of such interest. This disclosure requirement extends to the spouse, children and grandchildren, and their spouses, parents and the parents of a spouse, and brothers and sisters and their spouses. 51 of 612 12 Revised 10-14 (01-16) To ensure full and fair consideration of all proposals, the City of Evanston requires all Proposers including owners or employees to investigate whether a potential or actual conflict of interest exists between the Proposer and the City of Evanston, its officials, and/or employees. If the Proposer discovers a potential or actual conflict of interest, the Proposer must disclose the conflict of interest in its proposal, identifying the name of the City of Evanston official or employee with whom the conflict may exist, the nature of the conflict of interest, and any other relevant information. The existence of a potential or actual conflict of interest does NOT, on its own, disqualify the disclosing Proposer from consideration. Information provided by Proposers in this regard will allow the City of Evanston to take appropriate measures to ensure the fairness of the proposal process. The City requires all Proposers to submit a certification, enclosed with this RFP, that the Proposer has conducted the appropriate investigation and disclosed all potential or actual conflicts of interest. I. Protests Any actual or prospective Proposer, who is aggrieved in connection with the solicitation or award of a contract, may protest to the Purchasing Office. The protest shall be submitted in writing within ten (10) calendar days after such aggrieved person knows or should have known of the facts giving rise thereto. ▪ The Proposer shall submit any protests or claims regarding this solicitation to the Purchasing Office. ▪ A pre-bid protest must be filed five (5) days before the bid opening or proposal submittal. ▪ A pre-award protest must be filed no later than ten (10) days after the bid opening date or proposal deadline. ▪ A post-award protest must be filed no later than ten (10) days after the award of the Contract. All claims by a Proposer against the City relating to a contract shall be submitted in writing to the Purchasing Specialist. The City will only consider protests that are properly and timely submitted. All protests or claims must set forth the name and address of the protester, the contract number, the grounds for the protest or claim, and the course of action that the protesting party desires the Purchasing Specialist to take. Statements shall be sworn and submitted under penalty of perjury. J. Authority To Resolve Protests And Contract Claims Protests: The Purchasing Specialist shall have the authority to consider and resolve a protest of an aggrieved Proposer, actual or prospective, concerning 52 of 612 13 Revised 10-14 (01-16) the solicitation or award of a contract. The City shall issue a written decision and that decision is final. Contract Claims: The Purchasing Specialist, after consulting with Corporation Counsel, shall have the authority to resolve contract claims, subject to the approval of the City Manager or City Council, as applicable, regarding any settlement that will result in a change order or contract modification. Each Proposer, by submitting a response to this RFP, expressly recognizes the limitations on its rights to protest provided in this Section and expressly waives all other rights and remedies and agrees that the decision on the protest is final and conclusive. If a Proposer disregards, disputes or does not follow the exclusive protest remedies provided in this Section, it shall indemnify and hold the City and its officers, employees, agents and consultants harmless from and against all liabilities, fees and costs, including legal and consultant fees and costs, and damages incurred or suffered as a result of such Proposer’s actions. Each Proposer, by submitting a response to this RFP, shall be deemed to have irrevocably and unconditionally agreed to this indemnity obligation. K. Litigation For purposes of this Section, the following terms are defined as follows: “issue” means any prior or pending litigation or investigation, either civil or criminal, or any governmental agency action or proceeding (the “issue”), which may affect the performance of the services to be rendered herein. For purposes of this Section, an “issue” shall also include any criminal, civil, or administrative penalty or finding imposed against any covered individual. An issue occurring within seven (7) years of the date preceding the date of the Proposer’s response shall be disclosed by the Proposer. “covered individual” means any principal, president, managing partner, or vice- president, affiliated in anyway with the Organization, and the Organization’s employees or subcontractors. All proposers shall identify and describe with particularity any issue. The City, and not Proposer, has the sole discretion to determine whether an issue may affect the performance of the services. Failure of any Proposer to comply with this mandatory obligation shall, at the City’s sole discretion, result in the Proposer’s response being deemed non-responsive and not responsible. Failure of any Proposer to comply with the obligation specified herein may result in the voiding any subsequent contract award to Proposer if the City discovers upon the exercise of its customary due diligence that Proposer failed to comply with the mandatory obligation in this Section. The City reserves all rights to take any other actions in the case of a Proposer’s non- compliance with this Section. 53 of 612 14 Revised 10-14 (01-16) L. Subcontractors If any organization submitting a proposal intends on subleasing out all or any portion of the engagement, that fact, and the name of the proposed subcontracting organization(s) must be clearly disclosed in the proposal. Following the award of the contract, no additional subleasing will be allowed without the prior written consent of the City of Evanston. M. Contact with City Personnel All Proposers are prohibited from making any contact with the City Manager, City Council, or any other elected or appointed official or employee of the City with regard to the Project, other than in the manner and to the person(s) designated herein. The Purchasing Specialist reserves the right to disqualify any Proposer found to have contacted City Personnel in any manner with regard to the Project. Additionally, if it is determined that the contact with City Personnel was in violation of any provision of 720 ILCS 5/33EE, the matter may be referred to the Cook County State’s Attorney for review and prosecution. N. Costs Incurred The City of Evanston assumes no responsibility or liability for costs incurred by the Proposer prior to the execution of a contract. This includes costs incurred by the Proposer as a result of preparing a response to this RFP. 54 of 612 15 Revised 10-14 (01-16) HARLEY CLARK MANSION DRAWINGS COACH HOUSE DRAWINGS VICINITY MAPS (2) 55 of 612 ATTACHMENT B - COACH HOUSE DRAWINGS56 of 612 ATTACHMENT B - COACH HOUSE DRAWINGS57 of 612 ATTACHMENT B - COACH HOUSE DRAWINGS58 of 612 ATTACHMENT B - COACH HOUSE DRAWINGS59 of 612 ATTACHMENT B - COACH HOUSE DRAWINGS60 of 612 ATTACHMENT B - COACH HOUSE DRAWINGS61 of 612 ATTACHMENT B - COACH HOUSE DRAWINGS62 of 612 ATTACHMENT A - EAC DRAWINGS 63 of 612 ATTACHMENT A - EAC DRAWINGS 64 of 612 ATTACHMENT A - EAC DRAWINGS 65 of 612 ATTACHMENT A - EAC DRAWINGS 66 of 612 ATTACHMENT A - EAC DRAWINGS 67 of 612 Pavilion / Restrooms Harley Clarke Mansion Main Building North Foghouse Signal Building South Foghouse Signal Building PicnicShelter Greenhouse Garage CoachHouse(2 apts.) Keeper'sQuarters Lighthouse Grotto Parking CommunityGardens(Ecology Center) Lig h t h o u s e L a n d i n g B e a c h Parking ParkingLawson Park(COE) Northeast Park(LPD) Lighthouse LandingPark (COE) Grosse PointLighthousePark (LPD) Playground FireRing BreakwallCentral Street Milburn ParkSher i dan Road2618 2651 2655 2528 1 6 2 2653 2535 42514 2520 2604 615 2603 5 2626 2601 Grosse Point Lighthouse Area 1:1,440 1 inch = 120 feet LighthouseBuildings2012.mxd 5/2/2012 0 100 20050Feet City Maintained Building LPD Maintained Building Building Overhead Structure Deck - Patio Garage Pool Park -- LPD Responsibility Park -- City Responsibility Tax Parcel Street Alley Driveway Sidewalk Fence Public Beach Water Body This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.68 of 612 LAWSON PARK / NOAH'S PLAYGROUND Coach House Harley ClarkeMansion Fog HousesLighthouseKeeper's Home PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT CITY OF EVANSTON CITY OF EVANSTON CITY OF EVANSTON LGHT HSE PK DIS EVAN Clinton Place Central Street Milburn ParkSh e ri d a n Road0 50 100 Feet Grosse Point Lighthouse 69 of 612 Coach House Harley ClarkeMansion Fog HousesLighthouseKeeper's Home PROPERTY LEASED TOLIGHTHOUSE PARK DISTRICT CITY OF EVANSTON CITY OF EVANSTON LGHT HSE PK DIS EVAN Central S treet M ilb u rn ParkSheridan Road0 50 100 Feet Grosse Point Lighthouse 70 of 612 16 Revised 10-14 (01-16) Exhibit A DISCLOSURE OF OWNERSHIP INTERESTS The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT) seeking to do business with the City to provide the following information with their proposal. Every question must be answered. If the question is not applicable, answer with "NA". APPLICANT NAME: ______________________________________ APPLICANT ADDRESS: ______________________________________ TELEPHONE NUMBER: ______________________________________ FAX NUMBER: ______________________________________ APPLICANT is (Check One) ( ) Corporation ( ) Partnership ( ) Sole Owner ( ) Association Other ( ) ________________________________________________________ Please answer the following questions on a separate attached sheet if necessary. SECTION I CORPORATION 1a. Names and addresses of all Officers and Directors of Corporation. _____________________________________________________________________ _____________________________________________________________________ _____________________________________________________________________ 1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of all those shareholders owning shares equal to or in excess of 3% of the proportionate ownership interest and the percentage of shareholder interest. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material required herein.) _____________________________________________________________________ _____________________________________________________________________ 71 of 612 17 Revised 10-14 (01-16) _____________________________________________________________________ 1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses of all shareholders and percentage of interest of each herein. (Note: Corporations which submit S.E.C. form 10K may substitute that statement for the material requested herein.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 2 PARTNERSHIP/ASSOCIATION/JOINT VENTURE 2a. The name, address, and percentage of interest of each partner whose interests therein, whether limited or general, is equal to or in excess of 3%. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 2b. Associations: The name and address of all officers, directors, and other members with 3% or greater interest. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ SECTION 3 - TRUSTS 3a. Trust number and institution. ______________________________________________________________________ 3b. Name and address of trustee or estate administrator. ______________________________________________________________________ ______________________________________________________________________ 72 of 612 18 Revised 10-14 (01-16) 3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total entity. ______________________________________________________________________ ______________________________________________________________________ SECTION 4 ALL APPLICANTS - ADDITIONAL DISCLOSURE 4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an agent or nominee, and give the name and address of principal. ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or other "holding" entity not an individual, state the names and addresses of all parties holding more than a 3% interest in that "holding" corporation or entity as required in 1(a), 1(b), 1(c), 2(a), and 2(b). ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ 4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by another party, give name and address of party with constructive control. ("Constructive control" refers to control established through voting trusts, proxies, or special terms of venture of partnership agreements.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ I have not withheld disclosure of any interest known to me. Information provided is accurate and current. ______________________ ______________________________________ 73 of 612 19 Revised 10-14 (01-16) Date Signature of Person Preparing Statement ______________________________________ Title ATTEST: ____________________________ Notary Public (Notary Seal) Commission Expires: _____________________ 74 of 612 20 Revised 10-14 (01-16) EXHIBIT B ADDITIONAL INFORMATION SHEET Proposal Name: _______________________________________________ Proposal Number #: _________________________________________________ Company Name: __________________________________________________ Contact Name: ___________________________________________________ Address: ________________________________________________________ City,State, Zip: ____________________________________________________ Telephone/FAX: #_________________________________________________ E-mail: __________________________________________________________ Comments: _____________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ ________________________________________________________________ 75 of 612 21 Revised 10-14 (01-16) Exhibit C CONFLICT OF INTEREST FORM ___________________________________________________, hereby certifies that it has conducted an investigation into whether an actual or potential conflict of interest exists between the bidder, its owners and employees and any official or employee of the City of Evanston. Proposer further certifies that it has disclosed any such actual or potential conflict of interest and acknowledges if bidder/Proposer has not disclosed any actual or potential conflict of interest, the City of Evanston may disqualify the bid/proposal. ______________________________________________________________________ (Name of Bidder/Proposer if the Bidder/Proposer is an Individual) (Name of Partner if the Bidder/Proposer is a Partnership) (Name of Officer if the Bidder/Proposer is a Corporation) The above statements must be subscribed and sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 2017. Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid / proposal. 76 of 612 22 Revised 10-14 (01-16) Exhibit D ACKNOWLEDGEMENT OF UNDERSTANDING THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED The undersigned hereby certifies that they have read and understand the contents of this solicitation and attached service agreements, and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this document, the Proposer hereby certifies that they are not barred from bidding on this contract as a result of bid rigging or bid rotating or any similar offense (720 ILCS S/33E-3, 33E-4). Authorized Signature: Company Name: Typed/Printed Name: Date : Title: Telephone Number: Email : Fax Number: 77 of 612 23 Revised 10-14 (01-16) Exhibit E ANTI -COLLUSION AFFIDAVIT AND PROPOSER’S CERTIFICATION ______________________________________, being first duly sworn, deposes and says that he is ________________________________________ (Partner, Officer, Owner, Etc.) of ________________________________ (Proposer) The party making the foregoing proposal or bid, that such bid is genuine and not collusive, or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person; to fix the bid price element of said bid, or of that of any other bidder, or to secure any advantage against any other bidder or any person interested in the proposed contract. The undersigned certifies that he is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this ________ day of _____________________, 2017 __________________________________________ Notary Public Commission Expires: ________________________ Failure to complete and return this form may be considered sufficient reason for rejection of the bid. 78 of 612 24 Revised 10-14 (01-16) EXHIBIT F CITY OF EVANSTON M/W/EBE POLICY A City of Evanston goal is to provide contracting and subcontracting opportunities to Minority Business Enterprises, Women Business Enterprises, and Evanston Business Enterprises. The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. To assist such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. Organizations bidding on projects with the City must work to meet the 25% goal or request a waiver from participation. It is advised that bidders place advertisements requesting subcontractors and that they email or contact individual organizations that would be appropriate to partner in response to the project. For samples of possible advertisements, see the City of Evanston’s Business Diversity Section http://www.cityofevanston.org/business/business-diversity/ (Sample Advertisement ). If you request a paper copy of the additional documents, it will be available free of charge from the Purchasing Office, 2100 Ridge Road Suite 4200, Evanston, IL 60201. If a bidder is unable to meet the required M/W/EBE goal, the Bidder must seek a waiver or modification of the goal on the attached forms. Bidder must include: 1. A narrative describing the Bidder’s efforts to secure M/W/EBE participation prior to the bid opening. 2. Documentation of each of the assist agencies that were contacted, the date and individual who was contacted, and the result of the conversation (see form) 3. A letter attesting to instances where the bidder has not received inquiries/proposals from qualified M/W/EBEs 4. Names of owners, addresses, telephone numbers, date and time and method of contact of qualified M/W/EBE who submitted a proposal but were not found acceptable. 5. Names of owners, addresses, telephone numbers, date and time of contact of at least 15 qualified M/W/EBEs the bidder solicited for proposals for work directly related to the Bid prior to the bid opening (copies must be attached). If a bidder is selected with a Subcontractor listed to meet the M/W/EBE goal, a “monthly utilization report” will be due to the City prior to each payment being issued to the Contractor. This report will include documentation of the name of the organization hired, the type of work that organization performed, etc. Should the M/W/EBE not be paid according to the schedule proposed in this document, the City reserves the right to cancel the contract. Examples of this monthly form can be found on the City’s website: http://www.cityofevanston.org/business/business-diversity/ (MWEBE Monthly Utilization Report). 79 of 612 25 Revised 10-14 (01-16) Exhibit G M/W/EBE PARTICIPATION COMPLIANCE FORM I do hereby certify that _________________________________________________ (Name of organization) intends to participate as a Subcontractor or General Contractor on the project referenced above. This organization is a (check only one): ______ Minority Business Enterprise (MBE), a organization that is at least 51% managed and controlled by a minority, certified by a certifying agency within Illinois. ______ Women’s Business Enterprise (WBE), a organization that is at least 51% managed and controlled by a woman, certified by a certifying agency within Illinois. ______ Evanston Based Enterprise (EBE), a organization located in Evanston for a minimum of one year and which performs a “commercially useful function”. Total proposed price of response $_____________________ Amount to be performed by a M/W/EBE $_____________________ Percentage of work to be performed by a M/W/EBE _____________________% Information on the M/W/EBE Utilized: Name __________________________________________________________ Address ____________________________________________________ Phone Number Signature of organization attesting to participation ____________________________ Title and Date _________ ___________________________________________ Please attach 1. Proper certification documentation if applying as a M/WBE and check the appropriate box below. This M/WBE will be applying with documentation from: ❑ Cook County 80 of 612 26 Revised 10-14 (01-16) ❑ City of Chicago ❑ State certification ❑ Federal certification 2. Attach business license if applying as an EBE 81 of 612 27 Revised 10-14 (01-16) Exhibit H M/W/EBE PARTICIPATION WAIVER REQUEST I am of , and I have authority to (Title) (Name of Organization) execute this certification on behalf of the organization. I do (Name) hereby certify that this organization seeks to waive all or part of this M/W/EBE partcipation goal for the following reason(s): (CHECK ALL THAT APPLY. SPECIFIC SUPPORTING DOCUMENTATION MUST BE ATTACHED.) ______ 1. No M/W/EBEs responded to our invitation to bid. ______ 2. An insufficient number of organizations responded to our invitation to bid. For #1 & 2, please provide a narrative describing the outreach efforts from your organization and proof of contacting at least 15 qualified M/W/EBEs prior to the bid opening. Also, please attach the accompanying form with notes regarding contacting the Assist Agencies. ______ 3. No subcontracting opportunities exist. Please provide a written explanation of why subcontracting is not feasible. ______ 4. M/W/EBE participation is impracticable. Please provide a written explanation of why M/W/EBE participation is impracticable. Therefore, we request to waive _____of the 25% utilization goal for a revised goal of _____%. Signature: Date: 82 of 612 28 Revised 10-14 (01-16) (Signature) 83 of 612 29 Revised 10-14 (01-16) 84 of 612 30 Revised 10-14 (01-16) Additional Information Various engineering, structural, environmental and other assessment reports have been compiled on this property. These and other additional information about the property are available on the City’s website at www.cityofevanston.org/harleyclarke. 85 of 612 PLANNING AND GOAL SETTING MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER Aldermanic Library Monday, June 19th, 2017 6:00 pm Present: Alderman Fiske Alderman Suffredin Alderman Braithwaite Alderman Revelle Alderman Wynne Alderman Rainey Alderman Wilson Alderman Fleming Alderman Rue Simmons (9) Absent: None (0) Presiding: Mayor Stephen Hagerty Devon Reid City Clerk 86 of 612 Public Comment Mike Vissilco Hopes the City of Evanston will make greater strides in transparency. Watch Gene Lindwall Ask the council to be thoughtful in setting its goals. Encourages members to seek broader community input and expertise. Watch Kiera Kelly Believes the council should be diligent in granting selecting new developments. Hopes Evanston can maintain its character while increasing affordable housing. Watch Carl Klein Hopes a comprehensive zoning and development plan will be created. Ask that any such plan include citizen input. Watch Consent Agenda 80th City Council Planning and Goal Setting For Discussion Facilitation: Jean Bowmander Watch Adjornment Mayor Hagerty called a voice vote to adjourn the City Council meeting, and by unanimous vote the meeting was adjourned at 8:30pm. 87 of 612 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, July 10, 2017 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 26, 2017 III. ITEMS FOR CONSIDERATION ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll –June 12, 2017 through June 25, 2017 $ 3,013,726.81 (A2) Bills List – July 11, 2017 $ 4,296,958.87 For Action (A3.1) Contracts with Water Resources, Inc. for Water Meter Replacement Program – Phase I and Water Meter and Accessories Staff recommends that City Council authorize the City Manager to execute contracts for the Water Meter Replacement Program – Phase I as well as the Water Meter and Accessories (RFP No. 17-14) with Water Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $1,153,500.15 and $61,705.00. Funding for the Water Meter Replacement Program – Phase I in the amount of $1,153,500.15 will be from the Water Fund, Capital Improvement Account 513.71.7330.65515-717003, which has a Fiscal Year 2017 budget of $1,220,000.00. Funding for the purchase of water meters and accessories in the amount of $61,705.00 will originate from the Water Fund Accounts 510.40.4208.65070 ($36,000); 510.40.4225.65080 ($10,000) and 510.40.4230.65702 ($20,000) totaling $66,000.00 budgeted for this project. The total FY 2017 budget in these accounts is $195,900. For Action 88 of 612 (A3.2) Change Order No. 2 for the Agreement for Treated Water Storage Replacement Engineering Services to CDM Smith Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the agreement for the Treated Water Storage Replacement Project Engineering Services to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $58,932.00. This will increase the total contract amount from the current contract price of $1,269,798.00 to $1,328,730.00. There is no time extension associated with this change order. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 -733107, which has an FY 2017 budget allocation of $3,920,000. Staff is in the process of applying for a low-interest loan from the Illinois Environmental Protection Agency. The loan offer is only given after the design has been finalized and the contractor has been selected for construction. If the City is successful in obtaining the loan, eligible engineering fees will be funded by the loan. For Action (A3.3) Contract with Garland/DBS, Inc. for Roof Repairs and Window Replacement at City Facilities Staff recommends City Council authorize the City Manager to execute a contract for a Roof Repairs and Window Replacement at City Facilities to Garland/DBS, Inc. (3800 East 91st Street, Cleveland, OH) in the amount of $124,879. Funding will be provided from Capital Improvements Fund 2017 GO Bonds as follows: $80,000 for the Ecology Center – Roofing/Window/Masonry Repairs will be from Account 415.40.4117.65515 – 617004, with a budget of $80,000; and $44,879 for Roofing Repairs – Miscellaneous Facilities will be from Account 415.40.4117.65515 – 617018, with a budget of $50,000. For Action (A3.4) Contract with Nature’s Perspective Landscape, Inc. for Evanston Plaza Corner Plantings Landscape Maintenance Staff recommends City Council authorize the City Manager to execute a contract award for the 2017 Evanston Plaza Corner Plantings Landscape Maintenance and plant replacements to the low bidder, Nature’s Perspective Landscape, Inc. (2000 Greenleaf St., Evanston, IL) in the amount of $23,720.27. Funding for this project is included in the Greenways – Landscape Maintenance Services Fund (Account 100.40.4330.62195), which has a FY2017 budget of $142,000.00, and a YTD balance of $43,985.15. For Action (A3.5) Sidewalk Café for Sam’s Chicken & Ribs Staff recommends City Council approval of first-time application for a sidewalk café permit for Sam’s Chicken & Ribs, a Type 1 restaurant located at 1639 Orrington Avenue. The sidewalk café will consist of four tables with two seats and four tables with four seats for a seating capacity of twenty-four, and will operate daily 11:00 a.m. - 11:00 p.m. For Action 89 of 612 (A3.6) Single Source Agreement with Word Systems, Inc. for Digital Voice Logger Upgrade Staff recommends that the City Council authorize the City Manager to execute the single source software and service proposal from the current vendor Word Systems, Inc. (9225 Harrison Park Court, Indianapolis, IN) in the amount of $23,689 to upgrade the existing NICE digital voice logger. Funding provided by Emergency Telephone System Fund – Furniture and Fixtures (Account 205.22.5150.65625) with a budget of $30,000 for this line item, a total account budget $55,000 with a YTD balance of $33,858.50. For Action (A3.7) Contract with BMO Harris for Purchasing Cards for City Employees Staff recommends City Council authorize the City Manager to execute a contract with BMO Harris for Purchasing Cards. BMO Harris was the lowest responsible bidder to the Request for Proposal (RFP 16-76) for the City-wide P-Card program. Rebate amounts, replacement card delivery, and late fees were all evaluated during the RFP process; there were no annual fees or transaction fees to be compared. The P-Card program will have a net benefit to the City, rather than a cost, due to the rebate percentage received. All fees will be netted against this amount. The rebate provided by BMO Harris will be approximately $20,600 annually if the City spends $2 million annually. For Action (A3.8) Other Post Employment Benefits Report Staff recommends City Council accept and place the December 31, 2016 Other Post Employment Benefits (OPEB) Report on file. As a part of the Annual Financial Report, the City is required to provide an evaluation of the total liability of all OPEB. The attached report from MWM Consulting Group provides a detailed analysis of the City’s total liability which is approximately $14.7 million as of December 31, 2016. Staff recommends this report be accepted and placed on file for use in the FY 2016 Annual Financial Report. For Action: Accept and Place on File (A4) Resolution 58-R-17, Authorizing City Manager to Execute a Real Estate Contract for the Purchase of a Vacant Lot Located at 2005 Grey Avenue Staff recommends City Council adopt Resolution 58-R-17, authorizing the City Manager to execute a sales contract to purchase the vacant residential lot at 2005 Grey Avenue for $42,500. This lot was identified as the site for the ETHS Geometry in Construction house to be constructed in school year 2017-2018. The City’s Affordable Housing Fund (AHF), (Account 250.21.5465.65535) is the proposed funding source. The adopted FY2017 budget includes $1,000,000 for affordable housing projects; to date, $326,502 has been committed to projects, leaving a balance of $673,498. The cash balance in the AHF is approximately $1.1 million. For Action 90 of 612 (A5) Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations Staff recommends City Council adoption of Ordinance 58-O-17 by which City Council would amend City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations. For Introduction (A6) Ordinance 59-O-17, Decreasing the Number of Class H Liquor Licenses for Evanston Pan, LLC. d/b/a Pita 1 Local Liquor Commissioner recommends City Council adoption of Ordinance 59- O-17, decreasing the number of authorized Class H liquor licenses for Evanston Pan, LLC. d/b/a Pita 1 located at 926 Central Street. Pita 1 is closed and therefore not renewing its liquor license. Staff recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action (A7) Ordinance 60-O-17, Decreasing the Number of Class D Liquor Licenses for The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co Local Liquor Commissioner recommends City Council adoption of Ordinance 60- O-17, decreasing the number of authorized Class D liquor licenses for The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co located at 930 Church Street. Noodle & Co. is not renewing its liquor license. Staff recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action (A8) Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon Local Liquor Commissioner recommends City Council adoption of Ordinance 61- O-17, increasing the number of authorized Class D liquor licenses for Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon located at 1700 Maple Street. For Introduction (A9) Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for Beer on Central, LLC dba Beer on Central Local Liquor Commissioner recommends City Council adoption of Ordinance 62- O-17, increasing the number of authorized Class K liquor licenses for Beer on Central, LLC dba Beer on Central located at 1930 Central Street. For Introduction 91 of 612 (A10) Ordinance 63-O-17, Decreasing the Number of Class P-4 Liquor Licenses for North Shore Cider Company, LLC, dba North Shore Cider Local Liquor Commissioner recommends City Council adoption of Ordinance 63- O-17, decreasing the number of authorized Class P-4 liquor licenses for North Shore Cider Company, LLC, dba North Shore Cider located at 707 Howard Street. Alderman Rainey has requested suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action (A11) Ordinance 64-O-17, Increasing the Number of Class P-3 Liquor Licenses for North Shore Cider Company, LLC, dba North Shore Cider Local Liquor Commissioner recommends City Council adoption of Ordinance 64- O-17, increasing the number of authorized Class P-3 liquor licenses for North Shore Cider Company, LLC, dba North Shore Cider located at 707 Howard Street. Alderman Rainey has requested suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 92 of 612 Page 1; Rev. 7/6/2017 9:55:32 AM Administration and Public Works Committee Meeting Minutes of June 26, 2017 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: P. Braithwaite, A. Rainey, R. Simmons, T. Suffredin, C. Fleming STAFF PRESENT: E. Storlie, D. Stoneback, W. Bobkiewicz, M. Lyons, T. Nunez, L. Biggs, E. Sanchez, D. King, Chief Eddington, P. D’Agostino, M. Masoncup, L. Hemingway STAFF ABSENT: G. Farrar, S. Levine, S. Flax, P. Zalmezak, E. Thomas- Smith, R. Voss, G. Gerdes, K. Danczak-Lyons, I. Ogbo, J. Leonard, S. Nagar, J. Maiworm, Chief Scott, K. Richardson PRESIDING OFFICIAL: Ald. Braithwaite I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR A quorum being present, Ald. Braithwaite called the meeting to order at 6:15p.m. II. APPROVAL OF MINUTES OF REGULAR MEETING OF JUNE 12, 2017 Ald. Fleming moved to accept the Minutes of June 12, 2017 A&PW meeting as submitted, seconded by Ald. Suffredin. The Minutes of the June 12, 2017 A&PW meeting were approved unanimously 5-0. III. ITEMS FOR CONSIDERATION (A1) Payroll – May 29, 2017 through June 11, 2017 $ 2,810,258.63 (A2) Bills List – June 27, 2017 $ 4,714,121.83 Credit Card Activity – Period Ending April 30, 2017 $ 181,147.56 For Action Ald. Fleming moved to recommend approval of the City of Evanston Payroll through June 11, 2017 in the amount of $2,810,258.63, City of Evanston Bills through June 27, 2017 and credit card activity for the period ending April 30, 2017, seconded by Ald. Rainey. Ald. Rainey requested holding the Verizon bill referenced on Page 10 of the Bills list questions pending correction of accounts charged. At Ald. Rainey’s inquiry, Chief Eddington explained that Sgt. Andre can prepare a presentation regarding gang updates for the elected officials. The key point in the ongoing training is that Sgt. Andre is a certified gang expert that can testify in a number of cases. DRAFT - NOT APPROVED 93 of 612 Page 2; Rev. 7/6/2017 9:55:32 AM After discussion, the Committee voted 5-0 to approve the payroll, bills as amended and credit card activity. (A3) Approval of Payment to Ancel, Glink for Professional Services Rendered to the City Clerk’s Office During the 2017 Municipal Election Former City Clerk Rodney Greene recommends approval of the purchase of professional services rendered during the 2017 municipal election from Ancel, Glink, Diamond, Bush, DiCanni & Krafthefer, P.C. (140 South Dearborn St., 6th Floor, Chicago, IL 60603) in the amount of $3,543.75. Funding will be from the City Clerk’s Legal Services Fund (Account 100.14.1400.62130). This item was removed from the June 10, 2017 bills list and continued to the June 26, 2017 City Council meeting for discussion and approval. For Action Ald. Rainey moved to recommend approval of the purchase of professional services rendered during the 2017 municipal election from Ancel, Glink, Diamond, Bush, DiCanni & Krafthefer, P.C. in the amount of $3,543.75, seconded by Ald. Suffredin. The Committee voted unanimously 5-0 to approve the professional services. (A4.1) Agreement Renewal with Sam Goss & Associates for Handyman Services Staff recommends that City Council authorize the City Manager to execute the first one (1) year renewal of an optional two (2) one year renewals with Sam Goss & Associates (1727 Brummel, Evanston, IL) to provide handyman services for the Handyman Program. This agreement will cover the period of July 1, 2017 through June 31, 2018. Funding is provided from the Affordable Housing Fund (Account 250.21.5465.62490), with a remaining budget of $26,268.00 in FY 2017 for these services. It is anticipated that staff will need to return to the Housing, Homelessness & Human Relations Commission in first quarter of 2018 to request additional funding. For Action Ald. Suffredin moved to recommend City Council authorize the City Manager to execute the first one (1) year renewal of an optional two (2) one year renewals with Sam Goss & Associates to provide handyman services for the Handyman Program covering the period of July 1, 2017 through June 31, 2018, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the renewal. (A4.2) Drinking Fountain Lead Sampling Results Staff recommends the City Council receive this report on the results of the water samples taken from drinking fountains and analyzed for lead contamination from City Parks and provide direction to staff on next steps. For Action Ald. Fleming moved to recommend City Council authorize the City Manager to execute a contract for the James Park North Field Renovation Project with Elanar Construction Co. in the amount of $930,062.30, seconded by 94 of 612 Page 3; Rev. 7/6/2017 9:55:32 AM Ald. Rainey. Public Works Agency Director Stoneback explained that the State of Illinois enacted a law requiring schools to test drinking fountains for lead. Evanston voluntarily began testing 59 drinking fountains at different park sites, 5 in the Ridgeville district (that they are responsible for). The results confirmed that there are 10 drinking fountains with lead levels of more than 15 parts per billion, above the action level established by the EPA, which were shut off for use. Three fountains were not tested because they were already shut off as part of the water main replacement project. Staff recommends replacement of additional drinking fountains (Page 136 of the packet) with lead levels above 15 parts per billion. Of the 10 fountains with lead content one is already scheduled to be replaced, one is a Ridgeville fountain and five of them have copper lines. Staff learned that the issues stem from RPZ, meters and valve problems on these lines. After changing the copper components he hopes the results will show zero lead detection. Staff recommends replacing the three fountains above 15 parts per billion during the water main replacement project at a total change order cost of approximately $90,000. Fountains with levels above 5 parts per billion, but less than 15 parts per billion will be addressed in the 2018 water main replacement project (signs will be placed at those fountains with current lead levels). Staff proposes addressing all remaining drinking fountains in 2019 to ensure undetectable lead levels. At Ald. Fleming’s inquiry, Director Stoneback confirmed that the City has been in contact with the Ridgeville Park District. The City will replace and install copper pipes and all plumbing components immediately after approval of the change order. At Ald. Rainey’s inquiry, Director Stoneback explained that drinking fountains are unique that they have minimal and sporadic use. The contact time of the water sitting next to the copper components contribute to the lead levels. He also noted concern of phosphate coating levels on the lines leading to the drinking fountains. The new plumbing code requires all fixtures to be lead free. Information regarding the lead service replacement program, water filters to remove lead and labs for water testing are available on the City’s website. The Committee voted unanimously 5-0 to accept the report. (A4.3) Contract with Alfred Benesch & Company for 30” Downtown Transmission Main Engineering Services Staff recommends City Council authorize the City Manager to execute a contract for the 30” Downtown Transmission Feeder Main Engineering Services (RFP 17- 06) with Alfred Benesch & Company (205 North Michigan Avenue, Suite 2400, Chicago, IL) in the amount of $305,890.54. Funding will be provided from Water 95 of 612 Page 4; Rev. 7/6/2017 9:55:32 AM Fund (Account 513.71.7330.62145 – 417006). This project was budgeted at $400,000 in FY 2017. Staff is proposing to apply for a loan from the Illinois Environmental Protection Agency. If the loan is received, most engineering costs would be considered eligible for reimbursement under the loan. For Action Ald. Braithwaite moved to recommend City Council authorize the City Manager to execute a contract for the 30” Downtown Transmission Feeder Main Engineering Services (RFP 17-06) with Alfred Benesch & Company in the amount of $305,890.54, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A4.4) Contract with Gim Electric Co. for Noyes Theater Lighting Replacement Staff recommends City Council authorize the City Manager to execute a contract for a Noyes Theater Stage Lighting Replacement (RFP 17-35) with Gim Electric Co., Inc. (4150 N. Milwaukee Avenue, Chicago, IL. 60641) in the amount of $129,500.00. Funding will be provided from Capital Improvements Fund 2017 GO Bonds (Account 415.40.4117.65515 – 617020). This project was not budgeted in FY 2017, but funding is available from the delay of the Church Street Harbor South Pier Reconstruction due to permit review issues. The Church Street Harbor project, which had a funding allocation of $370,000 in 2017 GO Bonds, is now proposed to be budgeted for 2018 construction. For Action Ald. Fleming moved to recommend City Council authorize the City Manager to execute a contract for a Noyes Theater Stage Lighting Replacement (RFP 17-35) with Gim Electric Co., Inc. in the amount of $129,500.00, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the contract. (A4.5) Contract with Crawford, Murphy & Tilly for Emerson Street Wholesale Water Meter Engineering Services Staff recommends City Council authorize the City Manager to execute a contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17- 36) with Crawford, Murphy & Tilly (550 N. Commons Dr., Suite 116, Aurora, IL 60504) in the amount of $124,487.00. Funding for design will be provided from the Water Fund Reserves as a CIP project (Account 513.71.7330.62145 – 717017). This project was not budgeted for 2017, but funding is available from savings in water operations funding in Account 513.71.4225.62180. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract for the Emerson Street Wholesale Water Meter Engineering Services (RFP 17-36) with Crawford, Murphy & Tilly in the amount of $124,487.00, seconded by Ald. Fleming. The Committee voted unanimously 5-0 to approve the contract. 96 of 612 Page 5; Rev. 7/6/2017 9:55:32 AM (A4.6) Change Order No. 3 for the Water Treatment Plant Reliability Improvements Project with CDM Smith Staff recommends that City Council authorize the City Manager to execute Change Order No. 3 for the Water Treatment Plant Reliability Improvements Project with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $82,403.00. This will increase the total contract amount from the current contract price of $445,434.00 to $527,837.00. There is no time extension associated with this change order. Funding for this Change Order will be from the Water Fund, Capital Improvement Account 513.71.7330.62145-717012, which has an FY2017 budget allocation of $260,000. This project is being funded by a low-interest loan from the Illinois Environmental Protection Agency. Eligible engineering fees will be funded by the loan. For Action Ald. Suffredin moved to recommend City Council authorize the City Manager to execute Change Order No. 3 for the Water Treatment Plant Reliability Improvements Project with CDM Smith in the amount of $82,403.00 increasing the total contract amount from the current contract price of $445,434.00 to $527,837.00, seconded by Ald. Rainey. The Committee voted unanimously 5-0 to approve the change order. (A4.7) Approval of 2017 Pay Station Expenses to Total Parking Solutions Staff recommends the City Council authorize expenditure to Total Parking Solutions, Inc., 2721 Curtiss Street, Downers Grove, IL to cover the fees associated with 22 parking meter terminals (pay stations) in the amount of $33,000 for the period May 16, 2017 through May 15, 2018. Funding provided by the Parking System Fund (Account 505.19.7015.62245), with a FY2017 budget of $55,740 and an available balance of $38,089.80. For Action Ald. Rue Simmons moved to recommend City Council authorize expenditure to Total Parking Solutions, Inc., to cover the fees associated with 22 parking meter terminals (pay stations) in the amount of $33,000 for the period May 16, 2017 through May 15, 2018, seconded by Ald. Rainey. At Ald. Rainey’s inquiry, Deputy City Manager Erika Storlie acknowledged Ald. Rainey’s dissatisfaction with the efficiency of the pay station. She has not received many complaints, but is working on improving the mobile app in conjunction with the pay station. She noted the importance of maintaining the consistency of the equipment throughout the City. She will provide feedback to vendor in an effort to improve efficiencies. The Committee voted unanimously 5-0 to approve the expenditure. (A4.8) Purchase of Police & Administrative Services Vehicle from Currie Motors Staff recommends City Council approval of the purchase of two (2) Ford SUVs. One (1) will be allocated for the Evanston Police Department Field Operations Division, and one (1) vehicle for the Administrative Services Department Facilities Maintenance Division. The replacement vehicles will be purchased from 97 of 612 Page 6; Rev. 7/6/2017 9:55:32 AM Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $55,188. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $55,188, which has a budget of $1,455,422. Budget remaining in this account after this purchase is $124,821. This expenditure represents 3.79% of this budgeted amount. For Action Ald. Braithwaite moved to recommend City Council approval of the purchase of two (2) Ford SUVs, one (1) for the Evanston Police Department Field Operations Division and one (1) for the Administrative Services Department Facilities Maintenance Division from Currie Motors in the amount of $55,188, seconded by Ald. Fleming. The Committee voted unanimously 5-0 to approve the purchase. (A4.9) Purchase of Trackless Modal MT7 Tractor from EJ Equipment Inc. Staff recommends City Council approval for the purchase of one (1) tractor for the Public Works Agency from EJ Equipment Inc. (PO Box 655, 6949 N. 3000 E. Road, Manteno, IL 60950) in the amount of $156,193.25. The purchase will come out of the Equipment Replacement Fund (Account 601.19.7880.65550). For Action Ald. Fleming moved to recommend City Council approval for the purchase of one (1) tractor for the Public Works Agency from EJ Equipment Inc. in the amount of $156,193.25, seconded by Ald. Rue Simmons. The Committee voted unanimously 5-0 to approve the purchase. (A4.10)Second Contract Extension with Community Counselling Services Co. LLC Staff recommends that City Council authorize the City Manager to execute a second contract extension of three months for the period of July through September 2017 for consulting services Community Counselling Services Co., LLC (CCS) located at 155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total cost of $97,500. Funding will be from the FY 2017 Capital Improvements Fund – Robert Crown Project (Account 415.40.4117.65515) with a budget of $1.5 million and a net balance of $809,000 prior to this expense. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a second contract extension of three months for the period of July through September 2017 for consulting services Community Counselling Services Co., LLC (CCS) at a total cost of $97,500, seconded by Ald. Rue Simmons. Assistant City Manager Martin Lyons reported that $4.1 million has been raised plus a match of $5 million for a total of $9.1 million through the joint work of The Friends of Robert Crown and CCS. At Ald. Fleming’s inquiry, Assistant City Manager Lyons explained that the goal is not to come back for another change order. City staff in the Finance Division have been identified to take over the administration and collection of gifts and 98 of 612 Page 7; Rev. 7/6/2017 9:55:32 AM payment to the City as construction costs become payable. At a maximum, the City would like a contract scaled back to half time through the end of the year with CCS. Staff will provide a full funding report on July 10th. The Committee voted unanimously 5-0 to approve the contract extension. (A5) Resolution 56-R-17, Relating to Prevailing Wages for Public Works Projects Staff recommends City Council adoption of Resolution 56-R-17 in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. For Action Ald. Suffredin moved to recommend City Council adoption of Resolution 56-R-17 in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq., seconded by Ald. Rainey. The Committee voted unanimously 5-0 to adopt the resolution. (A6) Resolution 60-R-17, Authorizing the City Manager to Execute Contract Amendment No. 2 to Supply and Sell Water to the Village of Skokie, Illinois Staff recommends City Council adoption of Resolution 60-R-17, authorizing the City Manager to execute Contract Amendment #2 to Supply and Sell Water to the Village of Skokie Illinois. This amendment would extend the term of the agreement by four months, until September 30, 2017, at a wholesale water rate of $1.07 per 1,000 gallons. Continued discussions with the Village of Skokie for a new contract agreement have yielded some movement in reaching an agreement. The additional extension proposed will allow staff to continue to explore the potential for a new agreement that is equitable for both parties. For Action Ald. Rue Simmons moved to recommend City Council adoption of Resolution 60-R-17 authorizing the City Manager to execute Contract Amendment #2 to Supply and Sell Water to the Village of Skokie Illinois extending the term of the agreement by four months to September 30, 2017, at a wholesale water rate of $1.07 per 1,000 gallons, seconded by Ald. Suffredin. PUBLIC COMMENT Junad Rizki suggested the City seek an outside consultant to assess profitability of selling water to Skokie. At Ald. Rainey’s inquiry, Assistant City Manager Lyons explained that the City will continue negotiation with the Village of Skokie to reach a fair contract for both parties. He does agree with public comment that the asset usage should be compensated. He declined to detail further steps as negotiations are still in process. After discussion, the Committee voted unanimously 5-0 to adopt the resolution. 99 of 612 Page 8; Rev. 7/6/2017 9:55:32 AM (A7) Resolution 61-R-17, Authorizing the City Manager and City Staff to Evaluate Reorganization of Certain City Departments and Divisions and to Return to City Council for Related Code Amendments Staff recommends City Council adoption of Resolution 61-R-17, authorizing the City Manager and City Staff to evaluate reorganization of certain City Departments and Divisions and to return to City Council for related Code amendments. The City Clerk and City Manager are considering ways to better align services to include transfer tax and passport processing services currently provided by the City Clerk’s office. Realignment will require legislative action amending the City Code through adoption of an ordinance. The City Manager and Staff will evaluate changes and return to Council within 60 days for subsequent legislative action. For Action Ald. Braithwaite moved to recommend City Council adoption of Resolution 61-R-17, authorizing the City Manager and City Staff to evaluate reorganization of certain City Departments and Divisions and to return to City Council for related Code amendments, seconded by Ald. Fleming. City Manager Bobkiewicz explained that this is an internal reorganization and will not cost additional money. The City will continue to process transfer stamps responsibly. The Committee voted unanimously 5-0 to adopt the resolution. (A8) Ordinance 14-O-17, Amending Evanston City Code Title 11, “Administrative Adjudication” Staff recommends adoption of Ordinance 14-O-17, amending Title 11, “Administrative Adjudication” of the Evanston City Code of 2012 to reflect the City’s organizational realignment and consolidation of the City’s Administrative Adjudication Division. For Introduction Ald. Fleming moved to recommend City Council adoption of Ordinance 14- O-17, amending Title 11, “Administrative Adjudication” of the Evanston City Code of 2012 to reflect the City’s organizational realignment and consolidation of the City’s Administrative Adjudication Division, seconded by Ald. Rainey. Deputy City Attorney Michelle Masoncup explained the Law Department sometimes prosecutes cases in Administrative Adjudication, so it was moved to a different department to avoid a conflict of interest. Administrative Adjudication is now in Finance and the Hearing Officers report to the City Manager. Ald. Rainey moved to recommend suspension of the rules, seconded by Ald. Braithwaite. The Committee voted unanimously 5-0 to suspend the rules and adopt the ordinance. 100 of 612 Page 9; Rev. 7/6/2017 9:55:32 AM (A9) Ordinance 22-O-17, Amending City Code Section 3-4-2(C)(2), Liquor Control Regulations - Powers and Duties Staff recommends City Council adoption of Ordinance 22-O-17 amending City Code Section 3-4-2(C)(2), “Powers and Duties” to limit the time when a law enforcement agency may enter a liquor licensee’s property. For Introduction Ald. Rainey moved to recommend City Council adoption of Ordinance 22- O-17 amending City Code Section 3-4-2(C)(2), “Powers and Duties” to limit the time when a law enforcement agency may enter a liquor licensee’s property, seconded by Ald. Suffredin. The Committee voted unanimously 5-0 to adopt the ordinance. IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS Ald. Rue Simmons requested a staff presentation on July 10th regarding water service shut offs: 1) Are payment options or information on applying for emergency assistance included in the final water shut off notice? 2) Is budget billing offered? 3) Is there a reconnect fee for interrupted services? How much? 4) Is there a violation fee for not having water service? 5) Is there outreach to families living without water service? 6) Is the landlord responsible for water service in rentals? 7) Please provide any policies or strategies to assist families that are at-risk, families living without water service, or families that are habitually on the water shut off list. PUBLIC COMMENT Junad Rizki, requested information regarding FOIA 17-402 regarding the structural failure of the parking structure at the Service Center. He believes the beams are deteriorating and could fall off the support. He was concerned that a third of the parking at the Service Center was shut down and there is no handicap access to the television station. Public Works Director Stoneback responded that the City Manager executed a contract late last week to investigate deterioration and structural reports. The contract was not presented to Council because it is under $20,000. After the assessment and estimate for repairs are completed the City will prepare a bid for Council approval and a subsequent bid award. Director Stoneback noted that the TV station was moved to Civic Center. There is a limited access to the parking deck. VI. ADJOURNMENT Ald. Rainey motioned to adjourn. The meeting adjourned at 7:08pm. 101 of 612 J To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: July 6, 2017 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – June 12, 2017 through June 25, 2017 $ 3,013,726.81 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – July 11, 2017 $ 4,296,958.87 General Fund Amount – Bills list $ 636,888.92 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 7,310,685.68 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Attachments: Bills List For City Council meeting of July 10, 2017 Items A1 -A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 102 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 100 GENERAL FUND 100 GENERAL SUPPORT 21639 EYE MED VISION CARE VISION INVOICE 4,143.20 21640 METLIFE SMALL BUSINESS CENTER METLIFE DENTAL INSURANCE 2,777.39 21640 GUARDIAN GUARDIAN-DENTAL INSURANCE-MONTHLY INVOICE 486.04 21650 NATIONAL GUARDIAN LIFE INSURANCE CO.NGL-MONTHLY INVOICE 249.85 41340 DIRECTOR, ILLINOIS STATE POLICE SEIZED FUNDS CASE 16-31994 3,323.00 41340 DAVIAN FOREMAN SEIZED FUNDS CASE 16-31994 700.00 100 GENERAL SUPPORT Total 11,679.48 1505 CITY MANAGER 62295 RICHARDSON, KIMBERLY EMPLOYEE REIMBURSEMENT - ILCMA CONFERENCE IN GALENA 278.10 62360 GALAXY DIGITAL, LLC VOLUNTEER EVANSTON MAINTENANCE FEE 3,500.00 62509 ASCAP /AMERICAN SOCIETY OF COMPOSERS,MUSIC LICENSING 542.42 64540 AT & T MOBILITY *COMMUNICATION CHARGES 165.06 1505 CITY MANAGER Total 4,485.58 1510 PUBLIC INFORMATION 62210 ON TRACK FULFILLMENT INC.WARD 6 MEETING POSTCARD - JUNE 2017 402.88 62210 ON TRACK FULFILLMENT INC.WARD 9 MEETING POSTCARD - MAY 2017 403.40 62210 ON TRACK FULFILLMENT INC.WELCOME POSTCARDS FOR RESIDENTS 514.58 62665 LANGUAGE LINE SERVICES TRANSLATION SERVICES 17.99 62665 MULTILINGUAL CONNECTIONS LLC TRANSLATION SERVICES 213.98 1510 PUBLIC INFORMATION Total 1,552.83 1560 REVENUE & COLLECTIONS 52010 TERRANCE NELSON-JOHNSON PAID WHEEL TAX TWICE 113.00 62449 DUNCAN PARKING TECHNOLOGIES, INC.PARKING TICKET ADMINISTRATION 32,124.50 62449 SECRETARY OF STATE DRIVER SERVICES DEPARTMENT DRIVERS LICENSE SUSPENSION FEE 10.00 1560 REVENUE & COLLECTIONS Total 32,247.50 1570 ACCOUNTING 62280 FEDERAL EXPRESS SHIPPING 18.83 1570 ACCOUNTING Total 18.83 1580 COMMUNITY ARTS 66040 MUSIC THEATER WORKS *MUSIC THEATER WORKS 1,400.00 66040 OPEN STUDIO PROJECT *CF FUND OPEN STUDIO PROJECT 1,400.00 66040 TERRAN DOEHRER AND JUSTTA DISTLER *SOCIAL DANCE PROGRAM 1,000.00 66040 IDENTITY FAMILY FOCUS DANCE PROGRAM 1,000.00 1580 COMMUNITY ARTS Total 4,800.00 1585 ADMINISTRATIVE HEARINGS 52570 MATTHEW RYAN REFUND: COMPLIANCE 75.00 1585 ADMINISTRATIVE HEARINGS Total 75.00 1705 LEGAL ADMINISTRATION 52040 ILLINOIS STATE POLICE BACKGROUND CHECK 162.00 62130 WEST GROUP PAYMENT CTR LEGAL RESEARCH 1,175.94 65010 WEST GROUP PAYMENT CTR SUBSCRIPTIONS 846.89 1705 LEGAL ADMINISTRATION Total 2,184.83 1929 HUMAN RESOURCE DIVISION 62160 IPSP FIRE PROMOTIONAL ASSESSMENT & ASSESSOR FEES 7,600.00 62160 THEODORE POLYGRAPH SERVICE, INC.THEODORE POLYGRAPH-POLICE 900.00 62509 ESPYR EAP MONTHLY INVOICE-CONSULTING SERVICES 657.00 65125 SAM'S CLUB DIRECT *SUPPLIES: FOOD 391.90 1929 HUMAN RESOURCE DIVISION Total 9,548.90 1932 INFORMATION TECHNOLOGY DIVI. 61060 REQUEST TECHNOLOGY, LLC IT STAFFING 3,600.00 62380 XEROX CORPORATION COPY CHARGES 442.45 62380 XEROX CORPORATION COPY MACHINE MAINTENANCE 18.60 62380 CHICAGO OFFICE TECHNOLOGY GROUP COPIER CHARGES 3,059.54 64505 CALL ONE COMMUNICATION CHARGES 8,371.53 64540 VERIZON WIRELESS WIRELESS COMMUNICATIONS 42.14 64540 AT & T COMMUNICATION CHARGES 317.07 65615 COMMUNICATIONS REVOLVING FUND COMMUNICATION CHARGES 450.00 1932 INFORMATION TECHNOLOGY DIVI. Total 16,301.33 1941 PARKING ENFORCEMENT & TICKETS 52505 HERTZ PROCESSING CENTER DOUBLE PAID CITATION 700828808 30.00 52505 IAN FINGERMAN CITATION 700850503 DOUBLE PAID 35.00 52505 JOHN PALUCH PAID CITATION 700842086 TWICE 35.00 65625 NORTH SHORE TOWING BOOT LOCKS FOR IMMOBILIZATION DEVICE 420.62 1941 PARKING ENFORCEMENT & TICKETS Total 520.62 1950 FACILITIES 62225 SIMPLEX GRINNELL FIRE PANEL REPAIR FIRE STATION 2 2,058.50 62225 JASCO ELECTRIC CORPORATION CIVIC CENTER DIRECTIONAL BORING 2,853.00 62225 DUSTCATCHERS, INC.MONTHLY CARPET SERVICE 205.35 62245 EFENGEE ELECTRIC FREIGHT/HANDLING FOR CHURCH ST. GARAGE CABINET HEATER 203.00 62440 RAYNOR DOOR COMPANY OVERHEAD DOOR REPAIRS 303.78 62509 SIEMENS INDUSTRY, INC.RENEWAL OF BAS AGREEMENT FOR HVAC SYSTEMS 27,880.00 62509 TYCO INTEGRATED SECURITY LLC ALARM SERVICES MULTIPLE FACILITIES 3,126.65 62509 H-O-H WATER TECHNOLOGY CHEMICAL WATER TREATMENT FOR HVAC EQUIPMENT VARIOUS FACILITIES 3,312.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 534.84 65090 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE EXAM 303.00 1950 FACILITIES Total 40,780.12 1103 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 2101 COMMUNITY DEVELOPMENT ADMIN 62210 ALLEGRA PRINT & IMAGING CD BUSINESS CARDS - LEONARD 39.00 2101 COMMUNITY DEVELOPMENT ADMIN Total 39.00 2126 BUILDING INSPECTION SERVICES 62150 B.H. SUHR & COMPANY, INC.ENGINEERING SERVICES - PERMIT 15ADDR-0069 250.00 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTION 50.00 2126 BUILDING INSPECTION SERVICES Total 300.00 2205 POLICE ADMINISTRATION 62360 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 67.60 64540 VERIZON COMMUNICATION CHARGES 38.01 65125 MARK VEND COMPANY COFFEE CUPS 332.60 2205 POLICE ADMINISTRATION Total 438.21 2210 PATROL OPERATIONS 62240 EVANSTON CAR WASH & DETAIL CENTER CAR WASHES 152.00 65020 ARTISTIC ENGRAVING BADGES & STARS 107.45 2210 PATROL OPERATIONS Total 259.45 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 263.13 2240 POLICE RECORDS Total 263.13 2251 311 CENTER 64505 AT & T *COMMUNICATION CHARGES 400.92 2251 311 CENTER Total 400.92 2260 OFFICE OF ADMINISTRATION 62210 ON TRACK FULFILLMENT INC.POLICE BEAT CONTACT CARDS 115.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - URBAN RIFLE/CARBINE TACTICAL 300.00 62295 NORTHWEST POLICE ACADEMY TRAINING - LIVING THE RESILIENT LIFE 60.00 62295 CARMICHAEL, GRACE MEALS/TRAINING - CRISIS INTERVENTION 75.00 62295 JOHNSON, RANDOM MEAL/TRAINING - SWAT SCHOOL 54.25 62295 YVETTE ROBINSON-HOPSON TRAINING/TRAVEL 311 CONFERENCE 192.62 62295 NATHANIEL BASNER MEALS/TRAINING - CRISIS INTERVENTION 75.00 2260 OFFICE OF ADMINISTRATION Total 871.87 2270 TRAFFIC BUREAU 62490 NORTH SHORE TOWING TOW & HOOK SERVICES 120.00 65125 BARBARA SITTLER TOW & HOOK REFUND 195.00 65125 BRAD NEUMAN TOW & HOOK REFUND 195.00 2270 TRAFFIC BUREAU Total 510.00 2291 PROPERTY BUREAU 65125 B&H PHOTO VIDEO EVIDENCE SUPPLIES 633.18 65125 SCHWEIZER EMBLEM COMPANY PROPERTY SUPPLIES 1,018.95 65125 ULINE PROPERTY SUPPLIES 239.37 2291 PROPERTY BUREAU Total 1,891.50 2295 BUILDING MANAGEMENT 65040 GRAINGER, INC., W.W.LIGHT BULBS 71.53 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,153.80 65125 DUSTCATCHERS, INC.FLOOR MATS 93.50 2295 BUILDING MANAGEMENT Total 1,318.83 2305 FIRE MGT & SUPPORT 62670 MUNICIPAL EMERGENCY SERVICES SCBA 241,262.00 64540 VERIZON COMMUNICATION CHARGES 190.05 65020 CHICAGO BADGE & INSIGNIA CO.BADGES 382.97 65020 TODAY'S UNIFORMS INC.UNIFORM 1,279.65 65020 ILLINOIS FIRE STORE FF GLOVES 199.85 65070 APPLIANCE SERVICE CENTER APPLIANCE REPAIR 98.00 65095 OFFICE DEPOT OFFICE SUPPLIES 100.97 65125 ILLINOIS FIRE CHIEFS ASSOCIATION FUNERAL FLAG 87.00 65125 SAM'S CLUB DIRECT *SUPPLIES: FOOD 71.28 2305 FIRE MGT & SUPPORT Total 243,671.77 2315 FIRE SUPPRESSION 62295 ACUTE CARE EDUCATION SYSTEMS, INC.TRAINING 7,030.00 65040 SAM'S CLUB DIRECT *SUPPLIES: JANITORIAL 232.18 65075 BOUND TREE MEDICAL, LLC MEDICAL SUPPLIES 32.70 65625 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 1,235.33 65625 WORLDPOINT ECC, INC.CPR SUPPLIES 447.75 2315 FIRE SUPPRESSION Total 8,977.96 2435 FOOD AND ENVIRONMENTAL HEALTH 52062 BRAD ETLIN MOBILE FOOD VEHICLE VENDOR LICENSE REFUND - LICENSE WAS DENIED 500.00 62477 MOTOROLA SOLUTIONS, INC.RADIO CONNECTION TO STATE OF ILL-EMERG. RESPONSE 120.00 62490 EXPRESS PRESS MANUP! T-SHIRTS 716.60 62605 SMITHEREEN PEST MANAGEMENT SERVICES RODENT CONTROL 7,500.00 2435 FOOD AND ENVIRONMENTAL HEALTH Total 8,836.60 2440 VITAL RECORDS 62490 SAM'S CLUB DIRECT *SUPPLIES: STAFF APPRECIATION 158.92 2440 VITAL RECORDS Total 158.92 3020 REC GENERAL SUPPORT 62315 FEDERAL EXPRESS SHIPPING 27.27 62490 FROSTY PRODUCTION FARMERS MARKET 55.00 62490 THE CHEESE PEOPLE FARMERS MARKET 77.00 62490 KATIC BREADS WHOLESALE, LLC FARMERS MARKET 96.00 62490 PHOENIX BEAN LLC FARMERS MARKET 33.00 2104 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 62490 WISCONSIN FERMENTATION COMPANY, LLC FARMERS MARKET 57.00 62490 JON FIRST FARMERS MARKET 112.00 62490 LAKE BREEZE ORGANICS FARMERS MARKET 86.00 62490 LYON'S FARM FARMERS MARKET 60.00 62490 HENRY'S FARM FARMERS MARKET 115.00 62490 HEARTLAND MEATS FARMERS MARKET 55.00 62490 K & K FARM'S FARMERS MARKET 83.00 62490 ED GAST FARMERS MARKET 51.00 62490 ELKO'S PRODUCE AND GREENHOUSE FARMERS MARKET 32.00 62490 J.W. MORLOCK AND GIRLS FARMERS MARKET 46.00 62490 GENEVA LAKES PRODUCE FARMERS MARKET 38.00 62490 NOFFKE FAMILY FARM FARMERS MARKET 50.00 62490 NICHOLS FARM & ORCHARD FARMERS MARKET 163.00 62490 SEEDLING FARMERS MARKET 44.00 62490 K.V. STOVER AND SON FARMERS MARKET 114.00 62490 ORGANIC PASTURES FARMERS MARKET 37.00 62490 SMITS FARMS FARMERS MARKET 40.00 62490 MARILYN'S BAKERY FARMERS MARKET 36.00 3020 REC GENERAL SUPPORT Total 1,507.27 3025 PARK UTILITIES 64005 MC SQUARED ENERGY UTILITIES 1,427.19 3025 PARK UTILITIES 1,427.19 3030 CROWN COMMUNITY CENTER 62505 GARY KANTOR MAGIC INSTRUCTOR 126.00 62505 D.I.M.E.DANCE INSTRUCTOR 1,000.00 64005 MC SQUARED ENERGY UTILITIES 3,147.12 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 18.72 3030 CROWN COMMUNITY CENTER Total 4,291.84 3035 CHANDLER COMMUNITY CENTER 62210 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER 121.20 62505 E-TOWN TENNIS TENNIS INSTRUCTION 9,865.95 62505 PLAY-WELL TEKNOLOGIES INSTRUCTOR SERVICES-INSTRUCTION OF ENGINEERING BASED LEGO CAMP 4,625.00 62507 CLASSIC BOWL SPORTS CAMP FIELD TRIP 508.50 62507 Ai BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 1,000.00 62507 LASER QUEST SPORTS CAMP FIELD TRIP 992.50 62507 PUMP IT UP GLENVIEW SPORTS CAMP FIELD TRIP 749.35 64005 MC SQUARED ENERGY UTILITIES 1,162.50 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 426.98 415509 65095 OFFICE DEPOT OFFICE SUPPLIES 117.49 65110 SAM'S CLUB DIRECT *SUPPLIES: SUMMER CAMP SUPPLIES 215.90 65110 EXPRESS PRESS SUMMER CAMP CLOTHING 5,980.08 3035 CHANDLER COMMUNITY CENTER Total 25,765.45 3040 FLEETWOOD JOURDAIN COM CT 61011 SEXTON, THOMAS KARATE INSTRUCTOR 300.00 61011 RENT-A-REF REFEREE BASKETBALL GAMES 960.00 62225 DME ACCESS, INC.ELEVATORS UNIT NOT RUNNING 375.00 62511 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY FOR PRIVATE RENTAL 120.00 64005 MC SQUARED ENERGY UTILITIES 2,901.23 65020 EVANSTON IMPRINTABLES, INC.LADIES T-SHIRTS 173.16 65020 EVANSTON IMPRINTABLES, INC.T SHIRTS FOR COE BASKETBALL 775.20 65020 EVANSTON IMPRINTABLES, INC.T SHIRTS FOR FOOD PROGRAM 201.84 65020 EVANSTON IMPRINTABLES, INC.THEATRE TEE SHIRTS 255.00 65025 SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING CATERING FOOD FOR SENIORS ON WEDNESDAY 621.60 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 2,863.61 65110 S & S WORLDWIDE SUPPLIES FOR SUMMER CAMP 268.69 65110 A1 BUS SERVICE LLC FIELD TRIP TO BOOMER STADIUM IN SCHAUMBURG 400.00 65110 A1 BUS SERVICE LLC FIELD TRIP TO MARIANO'S PART 2 160.00 65110 A1 BUS SERVICE LLC FIELD TRIP TO WAGER FARM 520.00 3040 FLEETWOOD JOURDAIN COM CT Total 10,895.33 3045 FLEETWOOD/JOURDAIN THEATR 62505 THOMAS, GILLILAND CHADWICK STAGE MANAGER FJT SWEET 660.00 62505 GLENN FIELDS SET BUILDING YELLOW MAN 40.00 62505 REBECCA VENABLE SET BUILDER SWEET 440.00 62511 ALEXIS HARRIS DYER SWEET REHEARSALS 200.00 62511 ADIA ALLI SWEET REHEARSALS 200.00 62511 JELANI PITCHER SWEET REHEARSALS 200.00 3045 FLEETWOOD/JOURDAIN THEATR Total 1,740.00 3050 RECREATION OUTREACH PROGRAM 65040 SUPERIOR INDUSTRIAL SUPPLY HEAVY TRASH CAN LINERS 241.84 65070 SAM'S CLUB DIRECT *SUPPLIES: FOOD 348.74 65110 Ai BUS SERVICE LLC FIELD TRIP TO MARIANO'S 200.00 3050 RECREATION OUTREACH PROGRAM Total 790.58 3055 LEVY CENTER SENIOR SERVICES 61062 JESUS SAVES SECURITY & INVESTIGATIONS AGENCY, LLC SECURITY FOR PRIVATE RENTAL 174.90 62295 THOMPSON, AUDREY TRAVEL REIMBURSEMENT 247.52 62505 CONNELLY'S ACADEMY TAE KWON DO CLASSES- LEVY CENTER 7,560.00 62509 HENRICHSEN FIRE & SAFETY YEARLY FIRE EXTINGUISHER SERVICE CHECK 104.95 62511 COMCAST CABLE CHARGES 122.16 62695 JUDON, ARNETT TAXI COUPON REIMBURSEMENT 2,400.00 62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 1,712.00 64005 MC SQUARED ENERGY UTILITIES 4,938.66 65020 EXPRESS PRESS STAFF SHIRTS 76.53 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 1,205.98 65050 SAM'S CLUB DIRECT *SUPPLIES: BATTERIES 51.24 65095 OFFICE DEPOT OFFICE SUPPLIES 99.00 3105 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 65110 NATIONAL AWARDS & FINE GIFTS SPELLING BEE TROPHIES 125.25 3055 LEVY CENTER SENIOR SERVICES Total 18,818.19 3065 BOAT RAMP-CHURCH ST 65050 UNITED RENTALS LOADER WHEEL 3,644.00 3065 BOAT RAMP-CHURCH ST Total 3,644.00 3080 BEACHES 64005 MC SQUARED ENERGY UTILITIES 126.78 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 953.16 65040 SUPERIOR INDUSTRIAL SUPPLY SUPPLIES 140.02 65055 ALLEGRA PRINT & IMAGING MWRD CANAL SIGNS 55.00 3080 BEACHES Total 1,274.96 3095 CROWN ICE RINK 62251 FOX VALLEY FIRE & SAFETY ALARM SERVICE 1,491.00 62251 TOTAL MECHANICAL SOLUTIONS, LLC MACHINE MAINTENANCE 948.16 62360 BROADCAST MUSIC, INC.MUSIC LICENSE FEE 612.00 62505 RC TRAINING & FITNESS INSTRUCTOR 1,125.00 62505 DELAYON MORRIS HOCKEY COACH 500.00 62505 KYLE HOWARD ASSISTANT COACH 180.00 62505 JIMMY KAHN ASSISTANT COACH 180.00 62505 GARRETT MUNSKI ASSISTANT COACH 180.00 62505 DAVID CREWS ASSISTANT COACH 180.00 62507 A1 BUS SERVICE LLC FIELD TRIPS 910.00 62507 A1 BUS SERVICE LLC FIELD TRIPS 160.00 64005 MC SQUARED ENERGY UTILITIES 9,441.35 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 26.88 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 851.51 65040 ICEMANN ARENA SERVICES JANITORIAL SUPPLIES 425.55 65040 ICEMANN ARENA SERVICES JANITORIAL SUPPLIES 258.45 65040 UNIFIRST CORPORATION JANITORIAL SUPPLIES 56.18 65095 OFFICE DEPOT OFFICE SUPPLIES 635.98 3095 CROWN ICE RINK Total 18,162.06 3100 SPORTS LEAGUES 62508 MANISCALC0, ANTHONY LEAGUE OFFICIAL 144.00 62508 CHRIST, DONALD LEAGUE OFFICIAL 144.00 62508 ZIMMERMAN, JAY LEAGUE OFFICIAL 72.00 62508 DAVID WAGNER LEAGUE OFFICIAL 180.00 62508 KIRK VIDAS LEAGUE OFFICIAL 360.00 62508 MORRIS SCHWARTZ LEAGUE OFFICIAL 933.00 62508 GIBSON, TIMOTHY LEAGUE OFFICIAL 216.00 62508 FRANKLIN, STEVE LEAGUE OFFICIAL 216.00 62508 FOLINO, PHILLIP LEAGUE OFFICIAL 36.00 65110 CONSERV FS SOIL SAMPLER 44.55 65110 CONSERV FS SOIL TEST 870.00 65110 CONSERV FS SUPPLIES 3,133.34 65110 NATIONAL SEED SEEDS 1,063.00 65110 FAULKS BROS. CONSTRUCTION, INC.QUICK PITCH INFIELD MIX 1,676.20 65110 SITEONE LANDSCAPE SUPPLY SPRINKLER PARTS 610.07 3100 SPORTS LEAGUES Total 9,698.16 3130 SPECIAL RECREATION 65110 SAM'S CLUB DIRECT *SUPPLIES: FOOD 241.00 3130 SPECIAL RECREATION Total 241.00 3215 YOUTH ENGAGEMENT DIVISION 62490 A1 BUS SERVICE LLC PRS SUMMER BUS TRANSPORTATION 4,050.00 65025 SAM'S CLUB DIRECT *SUPPLIES: SPORTS EVENT 75.72 3215 YOUTH ENGAGEMENT DIVISION Total 4,125.72 3225 GIBBS-MORRISON CULTURAL CENTER 62509 STEWART, BRANDON STUDIO ENGINEER 140.00 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 99.19 3225 GIBBS-MORRISON CULTURAL CENTER Total 239.19 3605 ECOLOGY CENTER 64005 MC SQUARED ENERGY UTILITIES 394.83 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 20.95 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 120.31 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 87.85 65095 OFFICE DEPOT OFFICE SUPPLIES 130.52 3605 ECOLOGY CENTER Total 754.46 3610 ECO-QUEST DAY CAMP 62507 A1 BUS SERVICE LLC PRCS SUMMER BUS TRANSPORTATION 878.75 65020 EXPRESS PRESS SUMMER CAMP CLOTHING 2,380.68 3610 ECO-QUEST DAY CAMP Total 3,259.43 3710 NOYES CULTURAL ARTS CENTER 64005 MC SQUARED ENERGY UTILITIES 1,528.20 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 992.46 3710 NOYES CULTURAL ARTS CENTER Total 2,520.66 4106 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 3720 CULTURAL ARTS PROGRAMS 62210 ALLEGRA PRINT & IMAGING BANNERS FOR WORLD ARTS FEST 392.00 62507 Ai BUS SERVICE LLC PRS SUMMER BUS TRANSPORTATION 270.00 62509 ELLENSTEIN, JAN CRAFT ACTIVITY WORLD ARTS FEST 450.00 62509 GRATCH, HELEN ASSET TO COORDINATOR OF ACTIVITY AREA WORLD ARTS FEST 200.00 62509 BRIDGETTE BATTAGLIA CRAFT ACTIVITY WORLD ARTS FEST 400.00 62509 ALFONSO NIEVES RUIZ ARTS ACTIVITY WORLD ARTS FEST 400.00 62509 DAVID MANZANARES SCULPTURE CRAFT ACTIVITY WORLD ARTS FEST 200.00 62509 DANIELLE ECKELS ARTS ACTIVITY WORLD ARTS FEST 300.00 62509 JESSICA ECKELS ARTS ACTIVITY WORLD ARTS FEST 150.00 62509 ANNA KEEVA CRAFT ACTIVITY WORLD ARTS FEST 300.00 62511 DANIEL VILLAREAL ENTERTAINER WORLD ARTS & MUSIC FESTIVAL 2,000.00 62511 WANEES ZAROUR ENTERTAINMENT WORLD ARTS FEST 750.00 62511 CHICAGO YOUTH SYMPHONY ORCHESTRA ENTERTAINMENT FOR WORLD ARTS FEST 500.00 62511 TASHA VIETS-VANLEAR PERFORMER STARLIGHT CONCERT 200.00 65110 SAM'S CLUB DIRECT *SUPPLIES: ARTS CAMP 378.62 3720 CULTURAL ARTS PROGRAMS Total 6,890.62 4105 PUBLIC WORKS AGENCY ADMIN 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET MAINTENANCE 65.16 65503 FORWARD SPACE LLC D/B/A OFFICE FURNITURE 12,589.07 4105 PUBLIC WORKS AGENCY ADMIN Total 12,654.23 4320 FORESTRY 284503 62185 LIVING HABITATS LANDSCAPE ARCHITECTURE SERVICES 15,823.80 65005 DES PLAINES MATERIAL & SUPPLY LLC TOP SOIL 666.00 65090 ALEXANDER EQUIPMENT CO.TREE CLIMBING EQUIPMENT 333.90 284503 65515 LURVEY LANDSCAPE SUPPLY PLAYS FOR EVANSTON COMMUNITY HABITAT RESTORATION 302.75 284503 65515 MIDWEST GROUNDCOVERS PLANTS FOR EVANSTON COMMUNITY HABITAT RESTORATION 465.00 4320 FORESTRY Total 17,591.45 4330 GREENWAYS 62199 KOMPAN, INC.PLAYGROUND PARTS - PERRY PARK 827.00 65005 LURVEY LANDSCAPE SUPPLY PLANTS FOR POTS 497.00 4330 GREENWAYS Total 1,324.00 4400 CAPITAL PLANNING & ENGINEERING 62145 GEWALT HAMILTON LAND SURVEYING TRAINING 1,100.00 62210 ARTS & LETTERS LTD TOW ZONE SIGNS 1,555.00 62295 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE EXAM 101.00 62315 FEDERAL EXPRESS SHIPPING 57.76 65095 OFFICE DEPOT OFFICE SUPPLIES 69.99 4400 CAPITAL PLANNING & ENGINEERING Total 2,883.75 4510 STREET MAINTENANCE 65055 BUILDERS ASPHALT, LLC 2017 HOT MIX ASPHALT 583.20 65055 ARROW ROAD CONSTRUCTION ASPHALT PURCHASE 147.58 4510 STREET MAINTENANCE Total 730.78 4520 TRAF. SIG.& ST LIGHT MAINT 64008 MC SQUARED ENERGY UTILITIES 39.47 65070 MOBO TREX EVP DETECTORS 1,388.00 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIR 1,560.00 65115 ARTS & LETTERS LTD.HONORARY STREET NAMES 230.00 4520 TRAF. SIG.& ST LIGHT MAINT Total 3,217.47 5300 ECON. DEVELOPMENT FUND 62660 2424 REAL ESTATE LLC (KABUL HOUSE)DISBURSEMENT OF FORGIVABLE LOAN FOR KABUL HOUSE 50,000.00 62662 EQUIFAX INFORMATION SVCS, LLC REPORT FOR P. BERTHOMIUEX - 3825 GOLF RD 5.85 65522 GOOD TO GO JAMAICN CUISINE LLC *STOREFRONT MODERNIZATION 30,303.10 65522 RED HOT CHILI PEPPER *STOREFRONT MODERNIZATION 9,999.00 5300 ECON. DEVELOPMENT FUND Total 90,307.95 100 GENERAL FUND 636,888.92 176 HEALTH AND HUMAN SERVICES 4651 HEALTH & HUMAN SERVICES 62890 INFANT WELFARE SOCIETY MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 16,250.00 62940 LEGAL ASSISTANCE FOUNDATION OF CHICAGO MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 2,125.00 62970 CONNECTIONS FOR THE HOMELESS MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 11,250.00 62980 NORTH SHORE SENIOR CENTER MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 7,500.00 62990 METROPOLITAN FAMILY SERVICES MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 17,500.00 63067 CHILDCARE NETWORK OF EVANSTON MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 25,000.00 63068 HOUSING OPTIONS FOR THE MENTALLY ILL MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 15,000.00 63069 JAMES B. MORAN CENTER FOR YOUTH ADVOCACY MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 10,250.00 63070 PEER SERVICES, INC.MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 24,500.00 63071 SHORE COMMUNITY SERVICES MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 9,250.00 63120 MEALS AT HOME MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 2,000.00 67016 REBA EARLY LEARNING CENTER MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 1,875.00 67017 TRILOGY, INC.MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 7,500.00 67018 CENTER FOR INDEPENDENT FUTURES MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 1,875.00 67030 FAMILY FOCUS INC.MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 8,750.00 67045 YOUTH OPPROTUNITY UNITED MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 19,513.75 67090 CHILD CARE CENTER OF EVANSTON MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 7,125.00 67146 NORTHWEST CENTER AGAINST SEXUAL ASSAULT MENTAL HEALTH BOARD GRANT Q2 DISBURSEMENT 4,500.00 4651 HEALTH & HUMAN SERVICES Total 191,763.75 176 HEALTH AND HUMAN SERVICES Total 191,763.75 5107 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62509 CONDUENT INC. DBA CONDUENT GOVERNMENT SOFTWARE SUPPORT 8,860.00 64540 VERIZON COMMUNICATION CHARGES 2,496.97 65085 RCM & ASSOCIATES HEADSET 183.00 5150 EMERGENCY TELEPHONE SYSTM Total 11,539.97 205 EMERGENCY TELEPHONE (E911) FUND Total 11,539.97 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 62490 COOK COUNTY RECORDER OF DEEDS REHAB LOAN RELEASE - 1833 LEMAR 40.00 5187 REHAB CONSTRUCTION ADMIN Total 40.00 215 CDBG FUND Total 40.00 310 HOWARD-HARTREY TIF 5500 HOWARD-HARTREY TIF DEBT SRVCE 69010 101215 - COOK COUNTY COLLECTOR *TIF SURPLUS DISTRIBUTION-HOWARD HARTREY 599,667.51 5500 HOWARD-HARTREY TIF DEBT SRVCE Total 599,667.51 310 HOWARD-HARTREY TIF Total 599,667.51 345 CHICAGO-MAIN TIF 3400 CHICAGO-MAIN TIF LETTER OF CREDI 62483 CHICAGO AND MAIN FUNDING MEMBER, INC.*FINAL MILESTONE OF TIFF AGREEMENT 580,000.00 3400 CHICAGO-MAIN TIF LETTER OF CREDI Total 580,000.00 345 CHICAGO-MAIN TIF Total 580,000.00 415 CAPITAL IMPROVEMENTS FUND 4116 2016 BOND PROJECTS 616020 62145 TESKA ASSOCIATES, INC.GIBBS MORRISON SITE IMPROVEMENTS 6,489.42 416525 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 1,300.00 4116 2016 BOND PROJECTS Total 7,789.42 4117 2017 GO BOND ISSUANCE 417014 62145 CIORBA GROUP, INC.2017 CTA BRIDGE INSPECTION 4,405.89 617023 62145 MOSHE CALAMARO & ASSOC EMERGENCY STRUCTURAL SHORING AT SERVICE CENTER 2,211.75 416535 62145 STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT 6,834.72 617006 62145 CCJM ENGINEERS, LTD PROFESSIONAL SERVICES FLEETWOOD JOURDAIN WASHROOM RENOVATIONS 1,200.00 417005 62145 GEWALT HAMILTON ASSOCIATES, INC.LAND SURVEYING TRAINING 1,500.00 417018 62145 GEWALT HAMILTON ASSOCIATES, INC.LAND SURVEYING TRAINING 1,500.00 517005 65515 NUTOYS LEISURE PRODUCTS SOLE SOURCE BASKETBALL BACKBOARD & BENCH REPLACEMENT TWIGGS PARK 6,618.00 65515 SHI INTERNATIONAL CORP CISCO SWITCHES 3,096.00 65515 COMMUNITY COUNSELLING SERVICE ROBERT CROWN FUNDRAISING CONSULTANT 32,000.00 417002 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.HOWARD ST CORRIDOR IMPROVEMENT PROJECT ENGINEERING SRV 36,954.40 415450 65515 CHRISTOPHER B. BURKE ENGINEERING, LTD.SHERIDAN RD-CHICAGO AVE. PHASE III ENG SRVCS 52,786.47 4117 2017 GO BOND ISSUANCE Total 149,107.23 4216 2016 CAPITAL FROM OTHER SOURCES 416513 62145 STANLEY CONSULTANTS INC.CENTRAL ST BRIDGE ENGINEERING SRVCS 18,268.66 4216 2016 CAPITAL FROM OTHER SOURCES Total 18,268.66 4217 2017 CIP OTHER FUNDING SOURCES 516004 62145 CHRISTOPHER B. BURKE ENGINEERING, LTD.FOUNTAIN SQUARE RENOVATIONS 35,636.76 417004 65515 J.A. JOHNSON PAVING CO 2017 MFT STREET RESURFACING PROJECT 232,083.93 4217 2017 CIP OTHER FUNDING SOURCES Total 267,720.69 415 CAPITAL IMPROVEMENTS FUND Total 442,886.00 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53420 MOR PISSETZKY LOT 22 CREDIT - CANCELLED SPACE B/C THEY ARE MOVING 50.00 65515 GEWALT HAMILTON ASSOCIATES, INC.ENGINEERING DESIGN SERVICES FOR VARIOUS PARKING LOTS 3,574.56 65515 INTERRA, INC MATERIAL TESTING SERVICES 569.00 65515 TOTAL PARKING SOLUTIONS, INC.CALE PAY STATIONS INSTALL & ACTIVATION, 1 YR BACK OFFICE SUPPORT 46,050.00 7005 PARKING SYSTEM MGT Total 50,243.56 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.MATERIALS AND LABOR FOR PAY STATION 1,386.00 62375 CTA/AB MONTHLY RENT LOT 19 BENSON-CHURCH TO UNIVERSITY PLACE 2,970.00 7015 PARKING LOTS & METERS Total 4,356.00 7025 CHURCH STREET GARAGE 64005 MC SQUARED ENERGY UTILITIES 3,907.88 64505 CALL ONE COMMUNICATION CHARGES 413.14 7025 CHURCH STREET GARAGE Total 4,321.02 7036 SHERMAN GARAGE 62509 TYCO INTEGRATED SECURITY LLC ALARM SERVICES SHERMAN GARAGE 170.28 62660 MB EVANSTON SHERMAN, L.L.C.SHARED MAINT COSTS SHERMAN PLAZA GARAGE, RETAIL AND CONDO 7,016.41 62660 SHINE ON GROUP, INC.JANITORIAL SERVICES SHERMAN GARAGE 7,016.41 64005 MC SQUARED ENERGY UTILITIES 8,577.37 64505 AT & T COMMUNICATION CHARGES 188.85 64505 CALL ONE COMMUNICATION CHARGES 511.31 7036 SHERMAN GARAGE Total 23,480.63 6108 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 7037 MAPLE GARAGE 62509 TYCO INTEGRATED SECURITY LLC ALARM SERVICES MAPLE GARAGE 175.73 62509 AUTOMATED PARKING TECHNOLOGIES MAPLE GARAGE BOLLARD AND LPR REPAIR 345.04 64005 MC SQUARED ENERGY UTILITIES 7,058.83 64505 CALL ONE COMMUNICATION CHARGES 988.74 7037 MAPLE GARAGE Total 8,568.34 505 PARKING SYSTEM FUND Total 90,969.55 510 WATER FUND 4200 WATER PRODUCTION 62295 APWA-IL PUBLIC SERVICE INSTITUTE C/O MARY BENDER BALANCE REMAINING AFTER SCHOLARSHIP FOR TRAINING SEMINAR 195.00 62295 CITY OF EVANSTON- PETTY CASH PETTY CASH 74.03 62295 GEWALT HAMILTON ASSOCIATES, INC.LAND SURVEYING TRAINING 1,500.00 64505 CALL ONE COMMUNICATION CHARGES 259.53 65095 OFFICE DEPOT OFFICE SUPPLIES 135.77 4200 WATER PRODUCTION Total 2,164.33 4210 PUMPING 64005 MC SQUARED ENERGY UTILITIES 68,110.21 65070 CITY OF EVANSTON- PETTY CASH PETTY CASH 92.18 4210 PUMPING Total 68,202.39 4220 FILTRATION 62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 315.00 65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE 2,384.00 65070 CITY OF EVANSTON- PETTY CASH PETTY CASH 17.48 65085 SWANSON FLO CO.EFFLUENT VALVE AND ACTUATOR 7,988.05 65090 NORTH SHORE ENH OMEGA PULMONARY SURVEILLANCE EXAM 101.00 4220 FILTRATION Total 10,805.53 4225 WATER OTHER OPERATIONS 62180 KARRA BARNES CMMS SPECIALIST CONTRACT SALARY 2017 7,367.50 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 786.33 4225 WATER OTHER OPERATIONS Total 8,153.83 4540 DISTRIBUTION MAINTENANCE 65055 WATER PRODUCTS CO.6" MJRW GATE VALVES WITH MEGA ACCESSORIES 3,690.00 65055 NAUTICAL OUTFITTERS CORP. DBA TANK DEPOT WATER TANK FOR STREET SWEEPER CLEANING 3,658.75 65055 G & L CONTRACTORS, INC 2017 GRANULAR MATERIALS 1,569.08 4540 DISTRIBUTION MAINTENANCE Total 8,917.83 510 WATER FUND Total 98,243.91 515 SEWER FUND 4530 SEWER MAINTENANCE 62455 SEBIS DIRECT UTILITY BILL PRINT & MAIL 786.33 62461 TESKA ASSOCIATES, INC.GIBBS MORRISON SITE IMPROVEMENTS 6,489.42 65051 OZINGA CHICAGO RMC, INC.2017 CONCRETE PURCHASE 3,063.00 65051 BUILDERS ASPHALT, LLC 2017 HOT MIX ASPHALT 1,211.76 65055 G & L CONTRACTORS, INC 2017 GRANULAR MATERIALS 4,020.00 4530 SEWER MAINTENANCE Total 15,570.51 4531 SEWER OTHER OPERATIONS 62421 ILLINOIS ENVIRONMENTAL PROTECTION AGENCY FY2018 STORMWATER MS4 PERMIT 1,000.00 4531 SEWER OTHER OPERATIONS Total 1,000.00 4535 SEWER IMPROVEMENTS 716007 62461 VISU-SEWER OF ILLINOIS, LLC 2016 CIPP SEWER REHAB, CONTRACT B 12,821.95 4535 SEWER IMPROVEMENTS Total 12,821.95 515 SEWER FUND Total 29,392.46 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 62405 SOLID WASTE AGENCY NORTHERN COOK DISPOSAL FEES FOR FY 2017 61,176.48 62415 COLLECTIVE RESOURCE INC.PLASTIC FILM COLLECTION 2017 167.00 65625 REHRIG PACIFIC COMPANY 200 RECYCLING CART LIDS 1,350.00 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 62,693.48 520 SOLID WASTE FUND Total 62,693.48 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64505 CALL ONE COMMUNICATION CHARGES 737.96 65095 OFFICE DEPOT OFFICE SUPPLIES 53.74 7705 GENERAL SUPPORT Total 791.70 7710 MAJOR MAINTENANCE 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 162.89 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE CE 264.20 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 528.40 65035 GAS DEPOT INC.6,000 GALLONS B-20 DIESEL FUEL 10,615.98 65035 GAS DEPOT INC.7,000 GALLONS DIESEL FUEL 12,983.36 65035 GAS DEPOT INC.8,000 GALLONS UNLEADED 14,895.44 65050 HASTINGS AIR-ENERGY CONTROL REPLACE FLEX ON PLYMOVENT SYSTEM 1,285.95 7109 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 65060 1ST AYD CORPORATION CHEMICALS & WIPES FOR SHOP 1,249.62 65060 R.A. ADAMS ENTERPRISES INC,#658 NTRAILER BRAKE REPAIR 143.95 65060 ALLTECH AUTO INC.#137 BODY REPAIRS 1,200.18 65060 ATLAS BOBCAT, INC.ENGINE REPAIRS TO TOOLCAT #640 4,433.70 65060 BUCK BROTHERS, INC.HYD QUICK COUPLERS 420.97 65060 DUXLER TIRE & CAR CENTER #503 ALIGNMENT 69.00 65060 EVANSTON CAR WASH & DETAIL CENTER 4 CAR WASHES 32.00 65060 HAVEY COMMUNICATIONS INC.#2 SET-UP NEW POLICE VEHICLE LIGHTS & SIRENS 2,250.15 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 3 BATTERIES 505.84 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO 6 NEW BATTERIES 571.38 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 78.26 65060 LEACH ENTERPRISES, INC.BRAKE CHAMBER 76.10 65060 LEACH ENTERPRISES, INC.LEVELING VALVE 125.44 65060 NORTH SHORE TOWING #609 TOW BACK TO FLEET 465.00 65060 NORTH SHORE TOWING #717 TOW TO RUSH TRUCK 437.50 65060 PATTEN INDUSTRIES #608 1,000HOUR SERVICE 1,893.49 65060 TERMINAL SUPPLY CO.HEAVY DUTY CABLE TIES 186.26 65060 WHOLESALE DIRECT INC LED MODULE AMBER LIGHT HEADS 165.34 65060 ZARNOTH BRUSH WORKS, INC.BOBCAT REPLACEMENT BROOMS 716.10 65060 WOODSTOCK HARLEY-DAVIDSON #M2 PMA & PMB SERVICE 564.54 65060 WEST SIDE EXCHANGE #681 SKID SHOE 414.82 65060 WEST SIDE EXCHANGE COMPRESSOR 753.15 65060 WEST SIDE EXCHANGE CREDIT -10.28 65060 GEIB INDUSTRIES, INC.#718 HOSE 173.69 65060 BALTIC MARINE SERVICES, INC.#436 BILGE PUMP REPAIRS 235.69 65060 BALTIC MARINE SERVICES, INC.#445 TRAILER & MOTOR REPAIRS 436.83 65060 INTERSTATE POWER SYSTEMS, INC.#322 THERMOSTATS 79.66 65060 GLOBAL EMERGENCY PRODUCTS, INC.#313 COOLANT REPAIRS 3,248.23 65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 A/C REPAIRS 1,641.95 65060 GLOBAL EMERGENCY PRODUCTS, INC.#322 KNOB SEAT BACK RECLINE 50.60 65060 GLOBAL EMERGENCY PRODUCTS, INC.CREDIT FOR RETURNED OIL COOLER -2,231.94 65060 GLOBAL EMERGENCY PRODUCTS, INC.HOOK HOOD SIDE MOUNT 59.60 65060 GLOBAL EMERGENCY PRODUCTS, INC.SCREWS 27.07 65060 GLOBAL EMERGENCY PRODUCTS, INC.SWITCH 37.40 65060 REFUSE PARTS DEPOT LLC CAN LIFT PARTS 671.54 65060 REFUSE PARTS DEPOT LLC SPOOL VALVES 735.59 65060 REINDERS, INC.#533 FUEL FLOAT GAUGE 126.98 65060 REINDERS, INC.#533 MOWER PARTS 175.47 65060 REINDERS, INC.531 FUEL SENDER 80.15 65060 REINDERS, INC.MOWER PARTS FOR 531 & 533 1,300.18 65060 CARQUEST EVANSTON BACK UP LAMPS 11.20 65060 CARQUEST EVANSTON BRAKE LIGHT SWITCH 13.11 65060 CARQUEST EVANSTON RELAY 29.50 65060 GOLF MILL FORD !163 ACTUATOR 337.28 65060 GOLF MILL FORD #163 TRANS FILTER, GASKET AND BOLTS 152.69 65060 GOLF MILL FORD #253 O2 SENSORS 83.38 65060 GOLF MILL FORD #261 FUEL LINE 244.87 65060 GOLF MILL FORD #261 FUEL PUMP 251.03 65060 GOLF MILL FORD #265 PANEL 186.90 65060 GOLF MILL FORD #43 MOTOR MOUNTS 130.44 65060 GOLF MILL FORD #503 TIE ROD ENDS 139.40 65060 GOLF MILL FORD #638 CLAMP 26.04 65060 GOLF MILL FORD #638 EVAPORATOR 256.67 65060 GOLF MILL FORD #64 REAR SHOCKS 111.32 65060 GOLF MILL FORD #733 EGR VALVE REPLACED 1,355.62 65060 GOLF MILL FORD #74 STABILIZER KIT 39.14 65060 GOLF MILL FORD #79 PURGE VALVE 33.49 65060 GOLF MILL FORD #910 SCREEN 36.76 65060 GOLF MILL FORD SINGLE SOURCE PURCHASE OF FORD PARTS & SERVICE 15.10 65060 GOLF MILL FORD SOCKET TAIL LIGHT 15.10 65060 R.N.O.W., INC.2 REBUILT SWEEP CYLINDERS & 1 REBUILT SLIDE CYLINDER 2,190.00 65060 R.N.O.W., INC.LOADER CYLINDERS 1,365.00 65060 SUBURBAN ACCENTS, INC.6 DECALS 100 BEST FLEETS 120.00 65060 SUBURBAN ACCENTS, INC.NUMBER DECALS FOR VEHICLES & EQUIPMENT 525.00 65060 LAWSON PRODUCTS, INC.CREDIT -25.50 65060 LAWSON PRODUCTS, INC.GRINDING WHEELS 87.95 65060 CHICAGO PARTS & SOUND, LLC FILTERS 360.39 65060 CHICAGO PARTS & SOUND, LLC MOTORCRAFT OIL FILTERS 39.36 65060 CHICAGO PARTS & SOUND, LLC SHOCK ABSORBERS 104.96 65060 CHICAGO PARTS & SOUND, LLC WINDSHIELD WIPERS 139.60 65060 A - 1 EQUIPMENT SERVICE AND REPAIR TO SNAP-ON A/C MACHINES 626.64 65060 MID-TOWN PETROLEUM ACQUISITION LLC DBA:DIESEL EXHAUST FLUID (DEF)394.40 65060 APC STORES, INC., DBA BUMPER TO BUMPER 1/2" DRIVE DEEP SOCKET 4.69 65060 APC STORES, INC., DBA BUMPER TO BUMPER 220 FEET GATE HYDRAULIC HOSE 2,285.80 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTER 46.62 65060 APC STORES, INC., DBA BUMPER TO BUMPER AIR FILTERS 141.38 65060 APC STORES, INC., DBA BUMPER TO BUMPER BACK UP LAMPS 60.99 65060 APC STORES, INC., DBA BUMPER TO BUMPER CASE MERCON V 52.68 65060 APC STORES, INC., DBA BUMPER TO BUMPER CASE OF 10W30 QUARTS 40.68 65060 APC STORES, INC., DBA BUMPER TO BUMPER CREDIT -42.19 65060 APC STORES, INC., DBA BUMPER TO BUMPER FILTERS 499.73 65060 APC STORES, INC., DBA BUMPER TO BUMPER FLASHERS 108.04 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTER 35.28 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL FILTERS 98.90 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL LINE 93.75 65060 APC STORES, INC., DBA BUMPER TO BUMPER FUEL LINE 50 FEET 23.00 65060 APC STORES, INC., DBA BUMPER TO BUMPER HYDRAULIC FITTING 14.45 65060 APC STORES, INC., DBA BUMPER TO BUMPER MINERAL SPIRITS 215.95 65060 APC STORES, INC., DBA BUMPER TO BUMPER OIL FILTER 63.52 65060 APC STORES, INC., DBA BUMPER TO BUMPER POWER STEERING FLUID IN QUARTS 42.00 65060 APC STORES, INC., DBA BUMPER TO BUMPER STARTING FLUID 50.28 65060 THE CHEVROLET EXCHANGE #45 L/S MIRROR ASSY 89.34 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #315 STARTER 293.96 8110 of 612 CITY OF EVANSTON BILLS LSIT PERIOD ENDING 07.11.2017 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #317 FRONT & REAR BRAKES 1,459.20 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #450 WIPER NOZZLES 26.28 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #575 THERMOSTAT AND RESV CAP 87.33 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #956 INTAKE HOSE 111.30 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #956 SURGE TANK 107.52 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC BRAKE CHAMBER 424.12 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CALIPERS 228.19 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC CREDIT CORE RETURN -140.98 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC SURGE TANK 278.25 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC THERMOSTAT 36.20 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC WINDSHIELD WASHER CAP 16.74 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC WIPER REGULATOR AND NOZZLES 106.07 65065 WENTWORTH TIRE SERVICE #714 TIRE REPAIR 133.00 65065 WENTWORTH TIRE SERVICE NEW TIRE PURCHASES 732.70 65065 WENTWORTH TIRE SERVICE RECAPPED TIRES 1,191.00 65065 WENTWORTH TIRE SERVICE TIRE REPAIR 277.00 65065 WENTWORTH TIRE SERVICE TIRE REPAIR AND RECAP SERVICE 263.90 65090 1ST AYD CORPORATION ORANGE RUBBER GLOVES 150.88 65090 CINTAS FIRST AID & SUPPLY 1ST AID SUPPLIES 113.61 65090 DOUGLAS TRUCK PARTS FIRE EXTINGUISHERS 93.75 7710 MAJOR MAINTENANCE Total 83,802.06 600 FLEET SERVICES FUND Total 84,593.76 601 EQUIPMENT REPLACEMENT FUND 7780 VEHICLE REPLACEMENTS 62402 NISSAN MOTOR ACCEPTANCE CORP JUNE LEASE PAYMENT 927.44 65550 HAVEY COMMUNICATIONS INC.#2 SET-UP NEW POLICE VEHICLE LIGHTS & SIRENS 2,250.15 7780 VEHICLE REPLACEMENTS Total 3,177.59 601 EQUIPMENT REPLACEMENT FUND Total 3,177.59 605 INSURANCE FUND 7800 RISK MANAGEMENT 62310 NORTH SHORE ENH OMEGA NORTHSHORE UNIVERSITY HEALTH SYSTEMS-TESTING 783.00 7800 RISK MANAGEMENT Total 783.00 605 INSURANCE FUND Total 783.00 Grand Total 2,832,639.90 9111 of 612 CITY OF EVANSTON BILLS LIST PERIOD ENDING 07.11.2017 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT INSURANCE VARIOUS IPBC MONTHLY CORPORATIVE CONTRIBUTION 1,196,528.92 VARIOUS VARIOUS CASUALTY LOSS 190,638.47 VARIOUS VARIOUS WORKERS COMP 29,678.25 VARIOUS VARIOUS WORKERS COMP 28,012.54 1,444,858.18 SEWER 7479.68305 IEPA LOAN DISBURSEMENT SEWER FUND 19,460.79 19,460.79 4,296,958.87 Grand Total 4,296,958.87 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 10112 of 612 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief Subject: Water Meter Replacement Program - Phase I & Water Meter and Accessories (RFP No. 17-14) Date: July 10, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute contracts for the Water Meter Replacement Program – Phase I as well as the Water Meter and Accessories (RFP No. 17-14) with Water Resources, Inc. (390 Sadler Avenue, Elgin, IL) in the amount of $1,153,500.15 and $61,705.00. Funding Source: Funding for the Water Meter Replacement Program – Phase I in the amount of $1,153,500.15 will be from the Water Fund, Capital Improvement Account 513.71.7330.65515-717003, which has a Fiscal Year 2017 budget of $1,220,000.00. Funding for the purchase of water meters and accessories in the amount of $61,705.00 will originate from the Water Fund Accounts 510.40.4208.65070 ($36,000); 510.40.4225.65080 ($10,000) and 510.40.4230.65702 ($20,000) totaling $66,000.00 budgeted for this project. The total FY 2017 budget in these accounts is $195,900. Livability Benefits: Built Environment: Manage water resources responsibly Background: The City of Evanston has 14,400 water meters installed at properties throughout the City. Of the 14,400 water meters 11,028 of them have been in service for 20 or more years and reached the end of their recommended life cycle. Water meters are an important interface between a utility and its customers, assuring that what’s delivered is paid for and vice versa. Water meters also provide valuable information on usage and Memorandum For City Council meeting of July 10, 2017 Item A3.1 Business of the City by Motion: Water Meter Replacement Program For Action 113 of 612 can help determine potential losses in the system. Imbalances arise when water is used but not charged, which could result in higher rates. Accurate metering resolves this issue and can enhance conservation. The City of Evanston also charge sewer fees based on potable water usage, as a result more accurate metering may also increase revenue in this area as well. The Phase I water meter replacement project will occur throughout the City replacing meters in residential, commercial, multi-family and industrial properties up to size 2 inch. In addition to installing water meters at each location, the contractor will identify the water service pipe material (lead, copper, steel, plastic) entering the building that connects to the water meter and complete the City of Evanston’s Basic Cross Connection Control Survey report. Each appointment will take approximately 30-45 minutes and the water service will be temporarily interrupted during each installation. The goal for the 2017 Phase I water meter replacement program is to have 5,789 installations completed by an outside contractor. Phase I will occur over a 12 month period concluding during the third quarter of 2018. Phase II (not included as part of the current proposal) will commence during 2020 with the replacement of the remaining 5,239 water meters. The table below summarizes the project break down by year: Year Contractor Installs Budgeted Amount 2017 5,789 $1,200,000 2020 5,239 $1,200,000 Total 11,028 $2,400,000 Analysis: The request for proposal was advertised on Demandstar, the Chicago Tribune and directly emailed to eleven potential proposers. Proposals for the project were due on Tuesday May 23, 2017. One proposal was received: Contractor Address Water Resources, Inc. 390 Sadler Avenue, Elgin, IL The pricing received for the Water Meter Replacement Program - Phase I scope of services is as follows: Proposed Pricing Information Vendor Price Water Resources, Inc. $1,153,500.15 114 of 612 Water Resources is proposing the use of the Neptune water meter which is the current brand installed in Evanston. Working with Water Resources has several advantages; they installed the City’s original Automatic Meter Reading (AMR) system in 2000 and upgraded the system in 2013-2014 to the current Advanced Metering Infrastructure (AMI) system, which went very smooth. During the 2013-2014 AMI upgrade project; 1500 water meters were replaced as part of that scope of work due to their incompatibility with the new AMI system. Since 2000, Water Resources has been a vendor to the City regularly supplying commodities to maintain the City’s water meter and water distribution system, and they have consistently demonstrated responsiveness and good customer service. Water Resources is proposing to utilize an Evanston Based Enterprise (EBE), Mobix Corporation for 25% of the installation labor cost (15% of the total project cost). In addition, Water Resources proposes to utilize Mobix Corporation which will employ through use of the City of Evanston database or otherwise, Evanston residents for at least 15% of all hours worked at the meter installation sites in order to meet the goals of the Local Employment Program (LEP). A memo reviewing compliance with City’s M/W/EBE requirements is attached. The pricing received for the Water Meters and Accessories (separate from the Phase I – water meter replacement program): Proposed Pricing Information Vendor Price Water Resources, Inc. $61,705.00 This contract is for the purchase of water meters used to measure the quantity of potable water delivered to Evanston retail customers. Materials purchased under this contract will be installed by staff in the Infrastructure Maintenance Bureau or resold to private contractors. They will be used to replace damaged and inoperable water meters or used at new development sites. Although one proposal was received, the pricing provided compares closely to pricing proposed in 2014 by Water Resources, Inc. and their competitor Badger Meter. This contract is for two years (July 2017 – June 2019) with one optional one-year extension. The references for Water Resources were checked and found to be good. Attachments: M/W/EBE Compliance Review Memo 115 of 612 RFP 17-14, Water Meter Replacement Program – Phase I & Water Meter and Water Accessories M/W/EBE memo 07.10.2017 To: David D. Stoneback, Public Works Agency Director Darrell A. King, Water Production Bureau Chief From: Tammi Nunez, Purchasing Manager Subject: Water Meter Replacement Program – Phase I & Water Meter and Water Accessories, RFP 17-14 Date: July 10, 2017 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the Water Meter Replacement Program – Phase I & Water Meter and Water Accessories, RFP 17-14, Water Resources, Inc.’s total bid base is $1,153,500.15, ($61,705.00 is the amount for water accessories), and they will receive 15% credit for compliance towards the M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Mobix Corporation 828 Davis Street Evanston, IL 60201 Electrical $175,170.75 15% X Total M/W/EBE $175,170.75 15% CC: Martin Lyons, Assistant City Manager / CFO Memorandum 116 of 612 For City Council meeting of July 10, 2017 Item A3.2 Business of the City by Motion: Treated Water Storage Change Order No. 2 For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, P.E., Bureau Chief – Capital Planning / City Engineer Paul Moyano, P.E., Senior Project Manager Subject: Treated Water Storage Replacement Project Engineering Services (15-55) Approval of Change Order No. 2 Date: June 15, 2017 Recommended Action: Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the agreement for the Treated Water Storage Replacement Project Engineering Services to CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $58,932.00. This will increase the total contract amount from the current contract price of $1,269,798.00 to $1,328,730.00. There is no time extension associated with this change order. Funding Source: Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 -733107, which has an FY 2017 budget allocation of $3,920,000. Staff is in the process of applying for a low-interest loan from the Illinois Environmental Protection Agency (IEPA). The loan offer is only given after the design has been finalized and the contractor has been selected for construction. If the City is successful in obtaining the loan, eligible engineering fees will be funded by the loan. Livability Benefits: Built Environment: Manage water resources responsibly Reduce Environmental Impact: Improve energy and water efficiency Health and Safety: Enhance resiliency to natural and human hazards Memorandum 117 of 612 Page 2 of 3 Background: On January 11, 2016, the City Council awarded the engineering services for the treated water storage replacement to CDM Smith. Currently, CDM Smith is working on concept planning and preliminary design. The existing treated water storage tank is located beneath a Northwestern University (NU) parking lot at the southwest corner of Lincoln Street and Campus Drive. The City has been coordinating closely with NU as the university continues construction of a new 5-story dormitory in the adjacent lot west of the reservoir. On January 23, 2017, the City Council approved the first change order to the CDM contract for additional engineering to mitigate the impact of the proposed storage tank construction to existing adjacent University buildings. Analysis: A significant component of the reservoir is the addition of a new booster pump which will increase the usable storage from the reservoir by 1.2 million gallons (or 31% of the existing usable capacity). The new pump will also improve the overall efficiency of the water distribution system by better controlling variation in system pressure. The electrical equipment needed to run the pump was anticipated to be modest and housed within an existing storage closet at the water plant. However, final equipment selection was larger than anticipated and exceeds the space available in the existing closet. On March 9, City staff met with CDM engineers from various disciplines to identify a new space for the equipment at the water plant. The most efficient location identified was the front section of an existing garage along Lincoln Street. However, additional work is needed to convert the space into a safe electrical room that was not anticipated in the original concept. Specifically: • Architectural improvements, including modifications to the public facade of the building which will need to be coordinated with the Evanston Historic Preservation department. • Structural improvements, including and repairs to the existing floor slab and a new wall. • Plumbing, including relocation of existing plumbing currently passing through the space. • HVAC, including more extensive climate control required for size of the equipment and space. • Construction Phase Services, including participation of additional disciplines for review of shop drawings and construction inspection. 118 of 612 Page 3 of 3 A summary of the project funding is as follows: Item Amount Original Contract Amount (Awarded by City Council on January 11, 2016) $1,174,685.00 Current Contract Amount $1,269,798.00 Change Order No. 2 (Under Consideration) $58,932.00 Revised Total Contract Amount $1,328,730.00 FY2017 Budget Allocation $3,920,000.00 Legislative History: City Council awarded the contract to CDM Smith on January 11, 2016. City Council authorized Change Order #1 on January 23, 2017. Attachments: Change Order No. 2 Change Order Proposal from CDM Smith 119 of 612 120 of 612 121 of 612 122 of 612 123 of 612 124 of 612 For City Council meeting of July 10, 2017 Item A3.3 Business of the City by Motion: Roof Repairs and Clerestory Window Replacement at City Facilities For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Anil Khatkhate, Project Manager Subject: Roof Repairs and Clerestory Window Replacement at City Facilities Date: July 10, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for a Roof Repairs and Clerestory Window Replacement at City Facilities to Garland/DBS, Inc. (3800 East 91st Street, Cleveland, OH) in the amount of $124,879. Funding: Funding will be provided from Capital Improvements Fund 2017 GO Bonds as follows: Project Account FY 2017 GO Bond Budget Proposed Contract Award Ecology Center – Roofing / Clerestory / Masonry 415.40.4117.65515 – 617004 $80,000 $80,000 Roofing Repairs – Miscellaneous Facilities 415.40.4117.65515 – 617018 $50,000 $44,879 Total $130,000 $124,879 Livability Benefits: Built Environment: Enhance public spaces Health & Safety: Enhance resiliency to natural & human hazards Memorandum 125 of 612 Background: On May 9, 2016, City Council approved a contract with TFS Alliance to complete a roof assessment of City buildings. This study used a combination of onsite inspection, roof coring and infrared survey to provide a condition assessment of all city roofs, except for those located at the water treatment plant. It made recommendations ranging from simple patching to full replacement, and suggested priorities for which roofs should be repaired first. Overall, of the 38 buildings inspected, the study recommended repairs or replacement of roofs at 28 facilities over the next 5 years. Roof replacement at three facilities (Lee Street Beach House, Greenwood Street Beach House, James Park Field House) was completed in 2016. Work at two of the facilities (the two fog houses) has already been completed in 2017. This project includes work at the following six facilities: Facility Work to be Completed Ecology Center Roof repairs on both the standing seam and flat roofs, replacement of the leaking clerestory windows in the classroom Service Center Spot roof repairs on “B” Building (administration building) Fire Station No. 3 Spot roof repairs Maple Avenue Garage Spot roof repairs on south elevator tower roof Ackerman Park Fieldhouse Complete roof and gutter replacement Bent Park Fieldhouse Complete roof and gutter replacement U.S. Communities Purchasing Program: Staff recommends using the U.S. Communities procurement process for this project. Garland/DBS Inc. is the selected contractor for roofing and masonry work through this program. Garland was selected through a competitive Request for Proposal process in 2015 in Cobb County, Georgia for a nationwide, three-year contract. Under the U.S. Communities process, Garland is acting as the project designer and has produced contract documents for the project. The drawings and specifications were sent to prequalified local contractors for bidding of the labor only, while Garland is providing the competitive pricing for all materials used in the project. Garland sent a report summarizing the pricing and the bids received, and staff has selected the preferred contractor for labor (in this case, the lowest price contractor). If this contract award is approved, the City will enter into a contract with Garland, who will subcontract the labor to the local contractor and oversee their work. A full labor and materials warranty is provided by Garland at the completion of the work. Earlier this year, the City contracted with Garland for the replacements of two roofs on the Fog Houses. Although the standing seam copper roofs are specialized work, Garland completed the roof replacement on a tight schedule, allowing the buildings to be open in time for summer camp. Previous to that, the City has contracted with Garland through the U.S. Communities process for replacement of four roofs in 2016 and five roofs in 2014 at the water treatment plant. The projects were well managed and were completed on time and on budget. Several other nearby communities have 126 of 612 used this process to complete roof replacement projects, including the Village of Kenilworth, the Village of Niles, and the City of Park Ridge. Benefits of utilizing the U.S. Communities process, as observed by City staff in 2016 and 2014 and as reported by references in other communities, include: 1. Garland provided in-depth expertise specific to the projects that in-house staff did not possess. 2. Garland was onsite constantly and was able to more closely monitor construction than in-house staff would have been able to, which allowed for quick identification and resolution of issues as they came up during construction. 3. Garland was able to stage construction to accommodate City scheduling constraints. 4. Projects were completed on time and met the budget. 5. The overall U.S. Communities process resulted in much higher quality construction. Summary: On June 22, 2017, staff received proposal from Garland/DBS Inc. Garland has obtained proposals for labor from three local prequalified contractors. Garland’s proposal using these contractors is as follows: Firm Address Cost DCG Roofing Solutions, Inc. 1285 Rand Road, Des Plaines, IL $124,879.00 Ajax Construction 3727 N. Western Ave., Chicago, IL $130,546.00 National Roofing Corporation 1237 Circle Ave., Forest Park, IL $141,887.00 Staff is recommending that Garland use the lowest-priced contractor, DCG Roofing Solutions. Work is scheduled to be completed in summer of 2017. The bids were reviewed by Anil Khatkhate, Project Manager, and Lara Biggs, Bureau Chief – Capital Planning / City Engineer. Garland is requesting a waiver of the M/W/EBE goal because of a lack of subcontracting opportunities. Attachments: Proposal from Garland/DBS, dated 6/22/17 M/W/EBE Memo, dated 7/10/17 127 of 612 1. 2. 3. 4. 1. 1. 2. 3. 4. 5. 6. 7. Install mineral-surface modified bitumen cap sheet in cold-process adhesive at a rate of 3 gallons per 100 sqft.(heat weld all seams with hot-air welder) Apply hue-guard coating at a rate of 2 gallons per 100 sqft. (2 coats) Allow to cure for 24 hours. MICPA # 14-5903 Illinois General Contractor License #: 104.015673 Ref# 105.005715 Scope of Work: Evanston Ecology Center (Metal Roof Restoration) Throughly clean and dry entirety of metal roof field Agitate all areas with rust and apply primer at a rate of .5 gallons per 100 sqft. Purchase orders to be made out to: Garland/DBS, Inc. Garland/DBS, Inc. 3800 East 91st Street Cleveland, OH 44105 Phone: (800) 762-8225 Fax: (216) 883-2055 Please Note: The following budget/estimate is being provided according to the pricing established under the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Cobb County, GA and U.S. Communities. This budget/estimate should be viewed as the maximum price an agency will be charged under the agreement. Garland/DBS, Inc. administered a competitive bid process for the project with the hopes of providing a lower market adjusted price whenever possible. ROOFING MATERIAL AND SERVICES PROPOSAL City of Evanston 2024 McCormick Blvd Evanston, IL, 60201 Date Submitted: 06/22/2017 Proposal #: 25-IL-170708 Install modified bitumen base sheet in cold-process adhesive at a rate of 3 gallons per 100 sqft. Scope of Work: Evanston Ecology Center (Clerestory Window) Install 1 layer of 2" wood fiber recovery board. Replace existing window in a style to match its current appearance. Scope of Work: Evanston Ecology Center (Flat Roof) Tear off existing roof system in affected areas. Inspect roof deck and repair any damage as needed. Dispose of saturated insulation material. Install 1.5" of polyisocyanurate insulation. 128 of 612 1. 2. 3. 4. 5. 6. 7. 8. 9. 1. 2. 3. 4. 5. 6. 1. 2. 3. 4. 5. 1. 2. 3. 4. 5. Scope of Work: Ackerman Park Remove roof systems down to the existing deck. Scope of Work: Maple Ave Self Park - Roof Section C Dispose of saturated insulation material. Install 4" of polyisocyanurate insulation. Install 1 layer of .5" wood fiber recovery board. Apply one coat of White Knight Plus at a rate of 2gal/SQ Apply one coat of White Knight Plus top coat at a rate of 2gal/SQ Inspect the existing deck and replace damaged decking. Install self-adhering sbs modified ice & water protection throughout the field of the roof, at all eaves, hips, ridges, and valleys. Install architectural shingles, colr match samples, by specified manufacturers per their respective guidleines. six nails per shingle, minimum. Replace all drip edge, fascia, gutters, downspouts, passicve vent systems, leads, and ridge vents Install 1 layer of .5" wood fiber recovery board Install modified bitumen base sheet in cold-process coal-tar at a rate of 3 gallons per 100 sqft Scope of Work: Fire Station 3 Install mineral-surface modified bitumen cap sheet in cold-process coal-tar at a rate of 3 gallons per 100 sqft (heat weld all seams with hot-air welder) Apply cold-process coal-tar pitch at a rate of 5 gallons per 100 sqft Re-install gravel surface Replace with new polyiso insulation to match existing roof height and install new reinforced 60mil EPDM membrane. Apply Tuff Stuff caulking to perimeter of newly patched area. Scope of Work: Municipal Service Center Tear off existing roof system in affected areas Inspect roof deck and repair any damage as needed Dispose of saturated insulation material Install 4" of polyisocyanurate insulation Install white single-ply membrane to match existing system. Tear off existing roof system in affected areas. Inspect roof deck and repair any damage as needed. Clean surface of debris and use EPDM cleaner to remove carbon black dust. Remove saturated roofing area marked on roof per IR scan. 129 of 612 1. 2. 3. 4. 5. Proposal Price Based Upon Market Experience: All Sections 124,879$ Competitive Bid Results (All Sections) DCG Roofing Solutions, Inc. Ajax Construction National Roofing Corporation Clarifications/Exclusions: 1. 2. 3. 4. 5. 6. 7. 8. Respectfully Submitted, Steve Rojek Garland/DBS, Inc. (216) 430-3509 124,879$ 130,546$ 141,887$ Replace all drip edge, fascia, gutters, downspouts, passicve vent systems, leads, and ridge vents Scope of Work: Bent Park Remove roof systems down to the existing deck. Inspect the existing deck and replace damaged decking. Install self-adhering sbs modified ice & water protection throughout the field of the roof, at all eaves, hips, ridges, and valleys. Install architectural shingles, colr match samples, by specified manufacturers per their respective guidleines. six nails per shingle, minimum. If you have any questions regarding this proposal, please do not hesitate to call me at my number listed below. Steve Rojek Sales and use taxes are excluded. Please issue a Tax Exempt Certificate. Potential issues that could arise during the construction phase of the project will be addressed via unit pricing for additional work beyond the scope of the specifications. This could range anywhere from wet insulation, to the replacement of deteriorated wood nailers. Proposal pricing valid through 12/31/2017. Prevailing Wages are included. Any work not exclusively described in the above proposal scope of work is excluded. Permits are excluded. Bonds are included. Plumbing, Mechanical, Electrical work is excluded. Masonry work is excluded. Temporary protection is excluded. 130 of 612 Roof Repairs and Clerestory Window Replacement at City Facilities, M/W/EBE Waiver 07.10.2017 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Anil Khatkhate, Project Manager From: Tammi Nunez, Purchasing Manager Subject: Roof Repairs and Clerestory Window Replacement at City Facilities Date: July 10, 2017 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, Roof Repairs and Clerestory Window Replacement at City Facilities, precludes subcontracting opportunities. Therefore, a waiver is granted. Memorandum 131 of 612 Page 1 of 3 For City Council meeting of July 10, 2017 Item A3.4 Business of the City by Motion: Corner Plantings Landscape Maintenance For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Director, Public Works Agency Paul D’Agostino, Environmental Services Bureau Chief Subject: Evanston Plaza Corner Plantings Landscape Maintenance Date: June 30, 2017 Recommended Action Staff recommends City Council authorize the City Manager to execute a contract award for the 2017 Evanston Plaza Corner Plantings Landscape Maintenance and plant replacements to the low bidder, Nature’s Perspective Landscape, Inc. (2000 Greenleaf St., Evanston, IL) in the amount of $23,720.27. Funding Source Funding for this project is included in the Greenways – Landscape Maintenance Services Fund (Account 100.40.4330.62195), which has a FY2017 budget of $142,000.00, and a YTD balance of $43,985.15. Livability Benefits: Built Environment: Enhance public spaces Economy & Jobs: Retain and expand local businesses Summary The corner plantings in numerous areas surrounding the Dempster - Dodge shopping plaza (Evanston Plaza) were originally installed as a part of a developer agreement using funds from the previous shopping center development. As contemplated in this development, these improvements were made through these funds, and future maintenance of the corners was to be the responsibility of the neighborhoods. The corner installations were maintained for several years, but fell in to disrepair approximately 4-5 years ago. At that time the City worked with a local business, Nature’s Perspective to maintain installations in exchange for advertising. More recently, Nature’s Perspective informed the City that it could not continue to incur the cost of maintaining the landscaping. Residents have since requested that the City Memorandum 132 of 612 Page 2 of 3 maintain these corners on an ongoing basis, and staff allocated extra funds in the 2017 budget to cover the added costs for this work. The results of the bids received are as follows: Landscape Maintenance Bidder City/Sate 2017 Bid 2018 Bid Landscape Concepts Mgmt./773-376- 1120/Matt Sokolowske Chicago, IL $14,920.00 $14,920.00 Turf Care Landscaping/847-475- 5884/Connie Lytle Evanston, IL $61,620.00 $61,620.00 Nature’s Perspective Landscaping, Inc./847-475-7975/Tom Klitzkie Evanston, IL $15,600.00 $16,068.00 Cleanslate Chicago, LLC /847-323- 9785/Martin Mercer Chicago, IL NO BID NO BID Plant Replacements Bidder Plants Unit Cost Landscape Concepts Mgmt. 773-376-1120/Matt Sokolowske One-gallon perennials Three-gallon roses Three-gallon grasses $18.00 $42.00 $32.00 Turf Care Landscaping 847-475-5884/Connie Lytle One-gallon perennials Three-gallon roses Three-gallon grasses $13.00 $47.00 $24.00 Nature’s Perspective Landscaping, Inc. 847-475-7975/Tom Klitzkie One-gallon perennials Three-gallon roses Three-gallon grasses $19.71 $50.80 $20.00 In April of this year, based on the landscape maintenance bids, a Purchase Order in the amount of $15,600 was issued to Nature’s Perspective Landscaping allowing the work to begin. They were awarded the contract because they were within 5% of the low bid from a non-Evanston based vendor per the Local Preference Policy. Staff then met with Nature’s Perspective to inspect the corner plantings to determine how many plants needed replacement because they had died or were in poor condition. It was also 133 of 612 Page 3 of 3 determined that four of the corners would be returned to turf grass, as the plantings were obstructing access to fire hydrants at these locations. The total amount for replacement plants and sod is $8,120.27, per the attached proposal. Even though two of Nature’s Perspective’s three unit costs were higher than Landscape Concepts, the final costs for the new plants is actually $22.73 less than it would have been using Landscape Concepts unit costs. Because the total cost for all work related to these corner plantings will now exceed $20,000.00, approval by the City Council is required before Nature’s Perspective can proceed to install the new plants. Attachments: Proposal 134 of 612 NATURE'S PERSPECTIVE LANDSCAPING, INC. 2000 Greenleaf Street, Evanston, Illinois 60202 (847) 475-7917 Fax (847) 475-7975 www.naturesperspective.com Proposal/Contract 17BES60800No 4055 C#6/7/2017 Proposal Submitted To:Work to be Performed at: City of Evanston Evanston Plaza- Landscaping 2100 Ridge Avenue Misc. Locations Evanston, IL 60201 Accounts Payable Corners and Cul de Sacs Evanston, IL 60201 847-866-2927 aschnur@cityofevanston.org NATURE'S PERSPECTIVE LANDSCAPING, INC., the "Contractor", hereby proposes to furnish all the materials and perform all the labor necessary for the completion of the following described work: Quantity Description Price Each Total GREENWOOD & HARTREY N.W. CORNER Hosta, Elegans 1 gal.ea7.00 $19.71 $137.97 Northern Sea Oats 3 gal.ea10.00 $20.00 $200.00 Geranium, Striatum 1 gal.EA12.00 $19.71 $236.52 GREENWOOD & HARTREY N.E. CORNER Amsonia, Threadleaf 1 gal.ea2.00 $19.71 $39.42 Daylily, Happy Returns 1 gal.ea7.00 $19.71 $137.97 GREENWOOD & HARTREY S.W. CORNER Daylily, Happy Returns 1 gal.ea5.00 $19.71 $98.55 GREENWOOD & GREY N.W. CORNER Northern Sea Oats 3 gal.ea3.00 $20.00 $60.00 Hosta, Elegans 1 gal.ea5.00 $19.71 $98.55 Lady's Mantle 1 gal.ea7.00 $19.71 $137.97 GREENWOOD & GREY N.E. CORNER Sedum, Autumn Joy 1 gal.EA3.00 $19.71 $59.13 GREENWOOD & BROWN N.W. CORNER Amsonia, Threadleaf 1 gal.ea2.00 $19.71 $39.42 Sedum, Autumn Joy 1 gal.EA5.00 $19.71 $98.55 GREENWOOD & DARROW CUL DE SAC Feather Reed Grass, Karl Foerster 3 gal.ea5.00 $20.00 $100.00 Sedum, Autumn Joy 1 gal.EA8.00 $19.71 $157.68 GREENWOOD & DARROW S.E. CORNER Amsonia, Threadleaf 1 gal.ea2.00 $19.71 $39.42 Northern Sea Oats 3 gal.ea3.00 $20.00 $60.00 Geranium, Striatum 1 gal.EA8.00 $19.71 $157.68 GREENWOOD & DARROW S.W. CORNER Rose, Purple Pavement 5 gal.ea2.00 $50.80 $101.60 Daylily, Happy Returns 1 gal.ea10.00 $19.71 $197.10 Feather Reed Grass, Karl Foerster 3 gal.ea3.00 $20.00 $60.00 GREENWOOD & DEWEY N.W. CORNER Northern Sea Oats 3 gal.ea3.00 $20.00 $60.00 Lady's Mantle 1 gal.ea10.00 $19.71 $197.10 GREENWOOD & DEWEY S.W. CORNER Hosta, Elegans 1 gal.ea3.00 $19.71 $59.13 Lady's Mantle 1 gal.ea10.00 $19.71 $197.10 GREENWOOD & FLORENCE N.W. CORNER Northern Sea Oats 3 gal.ea3.00 $20.00 $60.00 Lady's Mantle 1 gal.ea12.00 $19.71 $236.52 Hosta, Elegans 1 gal.ea5.00 $19.71 $98.55 THELIN & DEWEY N.E. CORNER Feather Reed Grass, Karl Foerster 3 gal.ea3.00 $20.00 $60.00 Black-Eyed Susan, Goldsturm 1 gal.ea5.00 $19.71 $98.55135 of 612 NATURE'S PERSPECTIVE LANDSCAPING, INC. 2000 Greenleaf Street, Evanston, Illinois 60202 (847) 475-7917 Fax (847) 475-7975 www.naturesperspective.com Proposal/Contract 17BES60800No 4055 C#6/7/2017 Proposal Submitted To:Work to be Performed at: City of Evanston Evanston Plaza- Landscaping 2100 Ridge Avenue Misc. Locations Evanston, IL 60201 Accounts Payable Corners and Cul de Sacs Evanston, IL 60201 847-866-2927 aschnur@cityofevanston.org NATURE'S PERSPECTIVE LANDSCAPING, INC., the "Contractor", hereby proposes to furnish all the materials and perform all the labor necessary for the completion of the following described work: Quantity Description Price Each Total THELIN & DEWEY S.E. CORNER Rose, Purple Pavement 5 gal.ea2.00 $50.80 $101.60 Sedum, Autumn Joy 1 gal.EA5.00 $19.71 $98.55 Black-Eyed Susan, Goldsturm 1 gal.ea5.00 $19.71 $98.55 DEMPSTER & DARROW N.E. CORNER Daylily, Happy Returns 1 gal.ea10.00 $19.71 $197.10 DEMPSTER & DARROW S.E. CORNER Daylily, Stella de Oro 1 gal.ea10.00 $19.71 $197.10 DEMPSTER & DEWEY N.W. CORNER Allium, Summer Beauty 1gal.ea3.00 $19.71 $59.13 Daylily, Happy Returns 1 gal.ea3.00 $19.71 $59.13 DEMPSTER & DEWEY N.E. CORNER Northern Sea Oats 3 gal.ea1.00 $20.00 $20.00 Daylily, Happy Returns 1 gal.ea3.00 $19.71 $59.13 Allium, Summer Beauty 1gal.ea3.00 $19.71 $59.13 DEMPSTER & DEWEY S.E. CORNER Amsonia, Threadleaf 1 gal.ea2.00 $19.71 $39.42 Daylily, Happy Returns 1 gal.ea7.00 $19.71 $137.97 CRAIN & DODGE N.E. CORNER Allium, Summer Beauty 1gal.ea7.00 $19.71 $137.97 Black-Eyed Susan, Goldsturm 1 gal.ea10.00 $19.71 $197.10 CRAIN & DODGE S.E. CORNER Feather Reed Grass, Karl Foerster 3 gal.ea5.00 $20.00 $100.00 Black-Eyed Susan, Goldsturm 1 gal.ea7.00 $19.71 $137.97 Allium, Summer Beauty 1gal.ea10.00 $19.71 $197.10 CRAIN & DARROW N.E. CORNER Coreopsis, Zagreb 1 gal.ea5.00 $19.71 $98.55 CRAIN & DARROW S.E. CORNER Rose, Purple Pavement 5 gal.ea2.00 $50.80 $101.60 CRAIN & FLORENCE N.W. CORNER Geranium, Striatum 1 gal.EA7.00 $19.71 $137.97 Allium, Summer Beauty 1gal.ea8.00 $19.71 $157.68 CRAIN & FLORENCE S.W. CORNER Amsonia, Threadleaf 1 gal.ea3.00 $19.71 $59.13 Northern Sea Oats 3 gal.ea3.00 $20.00 $60.00 Allium, Summer Beauty 1gal.ea10.00 $19.71 $197.10 GREENLEAF & DODGE S.W. CORNER Catmint, Walker's Low 1 gal.ea10.00 $19.71 $197.10 Daylily, Happy Returns 1 gal.ea5.00 $19.71 $98.55 Feather Reed Grass, Karl Foerster 3 gal.ea3.00 $20.00 $60.00 GREENLEAF & DARROW S.W. CORNER Allium, Summer Beauty 1gal.ea7.00 $19.71 $137.97136 of 612 NATURE'S PERSPECTIVE LANDSCAPING, INC. 2000 Greenleaf Street, Evanston, Illinois 60202 (847) 475-7917 Fax (847) 475-7975 www.naturesperspective.com Proposal/Contract 17BES60800No 4055 C#6/7/2017 Proposal Submitted To:Work to be Performed at: City of Evanston Evanston Plaza- Landscaping 2100 Ridge Avenue Misc. Locations Evanston, IL 60201 Accounts Payable Corners and Cul de Sacs Evanston, IL 60201 847-866-2927 aschnur@cityofevanston.org NATURE'S PERSPECTIVE LANDSCAPING, INC., the "Contractor", hereby proposes to furnish all the materials and perform all the labor necessary for the completion of the following described work: Quantity Description Price Each Total GREENLEAF & DEWEY S.W. CORNER Rose, Purple Pavement 5 gal.ea1.00 $50.80 $50.80 Catmint, Walker's Low 1 gal.ea5.00 $19.71 $98.55 Coreopsis, Zagreb 1 gal.ea5.00 $19.71 $98.55 GREENLEAF & DEWEY N.E. CORNER Catmint, Walker's Low 1 gal.ea5.00 $19.71 $98.55 GREENLEAF & DEWEY S.W. CORNER Sedum, Carl 1 gal.ea3.00 $19.71 $59.13 LEE & BROWN N.E. CORNER Sedum, Autumn Joy 1 gal.EA5.00 $19.71 $98.55 LEE & DEWEY N.E. CORNER Rose, Purple Pavement 5 gal.ea1.00 $50.80 $50.80 Feather Reed Grass, Karl Foerster 3 gal.ea3.00 $20.00 $60.00 Sedum, Autumn Joy 1 gal.EA5.00 $19.71 $98.55 LEE & DODGE S.W. CORNER Black-Eyed Susan, Goldsturm 1 gal.ea1.00 $19.71 $19.71 4 CORNERS Sod - Mineral Blue Grass Blendsf600.00 $1.50 $900.00 Est. amt., actual may vary by up to 10% Return 4 corners with plantings to grass because of Fire Hydrant Lee & Florence NE Lee & Dodge NE Greenwood & Dewey NE Wilder & Florence NE $8,120.27Total Comments: Above prices include all labor for installation, taxes and delivery unless otherwise noted. Any deletions, additions or other changes to your proposal and/or plan may affect pricing and will need to be re-quoted. A minimum re-stocking fee of 25% will be charged for all special order items, or for items brought to the job site and not used due to customer initiated changes. If items are custom made they will be charged at 100% Above prices are based on complete proposal. Specific time of day work requests must be made at least 48 hours in advance of work. 137 of 612 NATURE'S PERSPECTIVE LANDSCAPING, INC. 2000 Greenleaf Street, Evanston, Illinois 60202 (847) 475-7917 Fax (847) 475-7975 www.naturesperspective.com Proposal/Contract 17BES60800No 4055 C#6/7/2017 Proposal Submitted To:Work to be Performed at: City of Evanston Evanston Plaza- Landscaping 2100 Ridge Avenue Misc. Locations Evanston, IL 60201 Accounts Payable Corners and Cul de Sacs Evanston, IL 60201 847-866-2927 aschnur@cityofevanston.org NATURE'S PERSPECTIVE LANDSCAPING, INC., the "Contractor", hereby proposes to furnish all the materials and perform all the labor necessary for the completion of the following described work: All material is guaranteed to be as specified, and to be performed in accordance with the drawings submitted for above work and completed in a workmanlike manner for the sum of $8,120.27 with payments to be made as follows: 50 % on acceptance , remainder on completion , 30 days net . Any alteration or deviation from above involving extra costs will be executed upon verbal or written orders, and will become an extra charge over and above the quoted price. This proposal is contingent upon strikes, accidents or delays beyond our control. Contractor will carry and keep in force public liability and Workman's Compensation insurance in amounts desired by contractor. Owner will provide fire, tornado and all other insurance coverage necessary or desired by Owner, at Owner's expense. The General Conditions, as attached, are expressly incorporated into this agreement. For paving work , customers must select paver type , color , pattern and edge detail prior to scheduling and approve layout prior to commencing excavation . Walkway and patio base to be four inches of crushed compacted gravel with one inch torpedo sand leveling course. Edges retained with concealed edging. All brick paver work guaranteed by Nature's Perspective Landscaping Inc. for three years against settlement on undisturbed soil. Concrete pavers carry manufacturer's lifetime guarantee against breakage. Nature's Perspective will contact J.U.L.I.E. and assume responsibility for all J.U.L.I.E MARKED underground cable and lines. If we cut a marked line, we are responsible for its repair. Nature ' s Perspective is not responsible for cutting or damaging any UNMARKED buried lines , cable or satellite TV , modem , water , electrical , gas , sprinkler lines / heads or any buried object that is not identified , marked , and located . Respectfully Submitted: Nature's Perspective Landscaping, Inc.By: Barbara Schwarz Note: This proposal may be withdrawn by us if not accepted within 15 days. ACCEPTANCE OF PROPOSAL The above prices and conditions are satisfactory and are hereby accepted. I accept the General Conditions on the back of this contract or that have been attached in an email or fax. You are authorized to do the work as specified. My acceptance of the proposal constitutes this as a valid and binding Agreement. Dated:_________________________________Signature: Owner Signature: Owner I am fully aware that I may rescind this contract within 3 days. I am fully aware that failure to make payment of final notice within 30 days of receipt shall invalidate limited warranty.138 of 612 For City Council Meeting of July 10, 2017 Item A3.5 Business of the City by Motion, Sam’s Chicken & Ribs - Sidewalk Café For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Johanna Leonard, Community Development Director Gary Gerdes, Building & Inspection Services Division Manager Subject: Sam’s Chicken & Ribs – Sidewalk Cafe Date: July 3, 2017 Recommended Action Staff recommends City Council approval of first-time application for a sidewalk café permit for Sam’s Chicken & Ribs, a Type 1 restaurant located at 1639 Orrington Avenue. Background Sam’s Chicken & Ribs offers American classics with generous portions at a reasonable price. The sidewalk café will consist of four tables with two seats and four tables with four seats for a seating capacity of twenty-four. The café will operate daily 11:00 a.m. - 11:00 p.m. Livability Benefits Economy & Jobs: Use of public space to assist local business Summary The Community Development Department, along with Health, Public Works and Law, has reviewed the application and site layout and recommend approval of the sidewalk café permit. Attachments Sidewalk Café Application and Site Plan Memorandum 139 of 612 140 of 612 141 of 612 142 of 612 143 of 612 144 of 612 145 of 612 146 of 612 147 of 612 148 of 612 149 of 612 150 of 612 151 of 612 152 of 612 For City Council meeting of July 10, 2017 Item A3.6 Business of the City by Motion: Digital Voice Logger Upgrade For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Rich Eddington, Chief of Police Perry Polinski, Communications Coordinator Subject: Digital Voice Logger Upgrade Date: June 29, 2017 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute the single source software and service proposal from the current vendor Word Systems, Inc. (9225 Harrison Park Court, Indianapolis, IN) in the amount of $23,689 to upgrade the existing NICE digital voice logger. Funding Source: Funding provided by Emergency Telephone System Fund – Furniture and Fixtures (Account 205.22.5150.65625) with a budget of $30,000 for this line item, and a total account budget $55,000 with a YTD balance of $33,858.50. Livability Benefits: Health & Safety: Improve emergency response practices Summary: NICE-Inform-Lite is an Incident Information Management Solution software package that “bolts-on” to our existing NICE Focus III digital voice logging system which records all phone lines (911 Center & Service Desk) and radio channels (Police & Fire). Through its Service Oriented Architecture (SOA) we can expand our existing system. The Inform-Lite component, which was installed in 2013, is in need of refreshing as the operating system is no longer supported and hardware has reached end-of-life. Performing this upgrade will allow us to continue archiving a predetermined amount of audio (90 days in accordance with current policy) for record retention purposes and edit recordings (i.e. redact personal identifying information) when filling subpoena and FOIA requests for audio; as well as store what Next Generation 9-1-1 will bring in the future with respect to 9-1-1 calls accompanied by text, video, digital images, etc. This proposal includes a low cost 4-year pre-paid prorated extended warranty through July 31, 2022. Memorandum 153 of 612 Legislative History: FY17 Emergency Telephone System budget approved at the meeting of September 22, 2016. Attachments Proposal 154 of 612 Evanston PD - 20 Analog- 6 VOIP - Upgrade - 6-14-17 082311a Digital Voice Logging System Date:6/29/2017 Prepared For: Evanston Police Department Inform Lite Version 6 to 7 Upgrade. 20 Analog and 6 VOIP Channels Prepared By: Tim Walker 630-857-3477 8 Verify Licenses - Inform Serial # 32383001 QTY DESCRIPTION PART #UNIT PRICE EXTENDED 1 Nice Recording eXpress Standard Features Include: NIL Enhanced Security Features E-mail/SNMP based Alarms Custom Database Fields-CORE API Drivers NTP Support 256-Bit Encryption-Advanced Storage Compression 1 NICE Inform Essential/Lite Site license upgrade from R6 to R7 PS-INFRM-ESL-SITE-UPG-6-7 $100.00 $100.00 2 NICE Inform Esnt/Lite Reconstruction application license upgrade, price per concurrent user license per major version upgraded PS-INFRM-ESL-RCON-1CC-UPG-1MV $200.00 $400.00 1 NICE Inform Esnt/Lite Monitor app license upgrade, price per concurrent user license per major version upgraded PS-INFRM-ESL-MON-1CC-UPG-1MV $60.00 $60.00 26 One (1) Audio Recording license, inc Inform Essential application support, replacing CLS 8.9/9.0/MirraIV RA-PS-INFRM-ESNT-1CH-UPG-20 $340.00 $8,840.00 1 Audio Redaction capability within NICE Inform Essential/Lite Reconstruction application, per concurrent user license. RA-PS-INFRM-ESNT-RCON-REDACT-1CC $500.00 $500.00 8 NICE Inform Essential Verify concurrent user license RA-PS-INFRM-ESNT-VER-1CC $300.00 $2,400.00 6 Single PBX CTI integration license for 1 Inform Essential channel PS-INFRM-ESNT-CTI-1CH $75.00 $450.00 5 ANI-ALI Annotator license for 1 channel for Essentials; Per recorded Call Taker position.RA-PS-INFRM-ESNT-ANIALI-1CH $25.00 $125.00 1 Analog board package for up to 24 channels (full length PCIe slot required)RA-PS-NR-ANALOGBT-FULL $2,000.00 $2,000.00 20 Configuration of 1 NICE Recording audio channel to Analog +RA-PRM-PS-INFRM-ANALOGBT-CONFIG1C $0.00 $0.00 6 Configuration of 1 NICE Recording audio channel to VoIP RA-PRM-PS-INFRM-VOIP-CONFIG-1CH $0.00 $0.00 1 Configuration - MySQL License Delivery (Qty 1 Required each logger)RA-PRM-PS-INFRM-MYSQL $0.00 $0.00 Sub-Total $15,916.00 PROFESSIONAL SERVICES Installation and training INST $2,200.00 1 Pre-Paid Four Year Extended Warranty Coverage = Total of Five years warranty - remote PLUS-4-RTSA $5,730.00 $5,730.00 1 Discount $1,488.00 ($1,488.00) Order Total $22,358.00 TERMS AND CONDITIONS: A B C D E F G H I J K Approved By PO# Title Date This price list together with all of its Exhibit and license terms and conditions from the software manufacturer, which are hereby incorporated by reference, constitutes the entire agreement with respect to its subject matter. No inconsistent or additional terms submitted by Customer in any purchase order or similar document will be binding on WSI. Please mail purchase orders to Word Systems, 9225 Harrison Park Court Indianapolis, IN 46216 or FAX-317-544-2192 QUOTATION IS VALID FOR 90 DAYS Payment terms; 50% with order, 50% upon system installation. DELIVERY: Please allow estimated 30-60 days from date of written purchase order (or date of first payment when applicable) for delivery. Custom equipment orders may not be returned. Stock merchandise and accessories may be returned if in the original packaging provided a restocking fee of not less than twenty-five percent (25%) or such greater restocking fee as determined by WSI's supplier is paid by customer. Warranty on the equipment will start after installation is complete, or 90 days after acknowledgement from customer to order equipment and/or licenses via 50% deposit or special request, whichever is earliest. Please see Exhibit A for sample Statement of Work -To be reviewed at Pre-installation meeting. Please see Exhibit B for Technical Services Agreement. Optional Customer Provided Capture PC/Server Minimum specs on Exhibit C. This quote does not include State and Local taxes. Customer to provide tax exempt certificate or taxes will be added to the invoice. MD5 Fingerprinting Rules-based Archiving & Backup Network Based Archiving Support Personalized Views & Statistical Reporting Package Capture Boards Total quantity of next three items must equal total of 1CH Audio Recording license quantities ordered Nice Inform Essential 155 of 612 Sample Statement of Work Exhibit A Date Customer Responsibility Date Word Systems Responsibility Pre Install:Pre Install: Provide all Audio Connections (Radio and Telephone) *cabled to with in 12' of recorder. Provide and mount *66 (or 110 where applicable) blocks for Audio Connection cable Provide Network connection to with in 12 ' of recorder.Connecting cable from above blocks to the recorder. Provide Rack space with Shelf and or table top for recorder Delivery and un boxing of the recording system. IP Address for recorder and CLS server (if used)Install on Rack shelve or table top. Provide Administrative permissions to desk top PC's that will have Nice applications Install: Provide Temporary internet connection Set-up and test the Recorder server applications Install:Set-up and test (if used) server applications Provide a list of log in names Load and test Client applications; Up to (3) Replay Positions, and (2) of the Administrative Positions. (unless agreed upon in writing for more.) Provide information regarding who gets Last message Replay & Scenario Audit and test all channels Provide information regarding who gets Administrative applications Set up Time Sync to customer source. Provide a list of items that need to be recorded. Provide Cable from 911 CPE CAD port for ANI/ALI Data. Transmit, Ground, and Receive on a DB9 connector to the Recorder location. (if used)Training: Provide one pair of dry contact from each position to the 66 blocks provided. (if used)Training of Archive management Provide Time Sync Source via NTP Address Training on user accounts Provide UPS power outlets for Recorder and CLS server.Training on Replay Application Provide KVM (can share with existing) for recorder.Training on how to save recordings. Training:Training on Live Monitor Insure all PC's that will have Nice applications meet the specifications provided.Training on Audit of system. Provide CD with user guides Use connections in place from their current recording system were possible CUSTOMER REVIEWED BY WORD SYSTEMS REVEIWED BY: 156 of 612 Exhibit B Technical Services Agreement This is a technical services agreement (hereafter referred to as Agreement) between Word Systems, Inc. (hereafter referred to as WSI) and the Customer ;Named on Quote Sheet Tab (hereafter referred to as Customer). Customer’s signature on the Quotation, Price Sheet or other document to which this Agreement is an Exhibit constitutes Customer’s agreement to the terms and conditions below. This Agreement, together with its Attachments and any related sales quotations, price sheets or other documents to which it is attached, which are all hereby incorporated by reference, sets forth the entire understanding of the parties hereto with respect to its subject matter, and supersedes any other agreement, verbal, written and/or implied. WSI agrees to support, maintain and repair Customer’s equipment and/or software listed below on a best efforts basis for the charges shown on the price tab. This Agreement becomes effective upon completion of installation, and shall continue for the term, also shown on the price tab. No refunds shall be given for Technical Services Agreements cancelled or terminated during the term, except as expressly set forth herein. The rates herein may be increased upon renewal and as otherwise set forth in this Agreement considering factors that include, but are not limited to, inflation, fuel costs, availability of parts, software, history of support calls and parts used during previous term. Technical Services shall be invoiced in advance of each term. At the end of the initial term, this Agreement will automatically renew for successive one-year terms at WSI’s then current annual rates unless either party provides written notice of non-renewal at least 30 days prior to the applicable expiration date. I. SERVICE WSI will provide to Customer best efforts maintenance and repair service A. Support on software and equipment listed on the quotation tab of this agreement hereto. WSI may provide error correction on software by means of a “temporary fix,” in which case it will continue to use reasonable efforts to pursue a permanent solution. B. Twenty-four hour phone and/or modem support. C. Emergency onsite response 24x7, 365 in cases where a system is not recording. D. Repairs will be performed and replacement parts will be furnished at no charge on a best efforts basis, provided that Customer returns the defective parts. The returned defective and/or worn parts replaced become property of WSI. WSI reserves the right to replace or exchange any defective piece of equipment or accessory with another if it is determined there is a need to do so, regardless of age or serial number. WSI personnel will perform the installation or repair of any WSI system on a best efforts basis. E. Installation of equipment, field engineering, change orders or enhancements to basic equipment and software that is required by the manufacturer to correct a problem. It must be determined to be essential and be needed to keep the equipment running. This does not include extra features and enhancements that are sold to increase performance or functionality. Onsite work will be done during WSI’s regular business hours, except for emergency services. F. All training by WSI will be done at Customer’s site or a WSI office between 8 am and 5 pm, Monday through Friday, EST, excluding holidays. Page 1 of 3 157 of 612 II. CHARGES Additional Charges, if any, will be assessed per this Agreement as shown below: A. Customer agrees to pay for any consumable items provided by WSI. Customer agrees to pay for parts that normally wear out if older than 5 years. Customer agrees to pay for the repair of items damaged or dropped by Customer. B. WSI will charge for time and materials for performing any services connected with relocation of equipment and expansions of equipment. WSI will charge time and materials rates for all repairs and software support needed to repair computer virus contamination of our WSI Computer System. The Customer agrees not to load any software on our WSI computer without written permission from the WSI Service Manager. WSI is not responsible for telephone lines, induced noise by radio stations and other equipment, cabling and connections other than those items WSI supplies to the Customer to install WSI equipment. C. WSI will charge for any installation of equipment upgrades and expansions, software enhancements, software and related modifications or additional attachments and accessories that the Customer requests but would not normally be essential to keeping the equipment operational with its then current functionality. D. WSI will charge for any parts that must be replaced due to cause other than normal wear and tear or damages caused by accident, abuse, or for work done due to inadequate training or operator errors. E. New additional equipment or software purchases will result in adjustment of maintenance and support charges. Customer will be invoiced for support premiums related to such additions. The invoice will be pro-rated to coincide with the term of this Agreement F. Service charges for equipment or software or training not covered by this Agreement will also be at the current prevailing Word Systems, Inc. rates. G. WSI shall not have any obligations with respect to problems due to any modification of the equipment or software by anyone other than WSI, the improper combination of equipment or software with other products not provided by WSI, or the use of the software or equipment in an unreasonable manner. Any services that WSI agrees to perform due to the foregoing shall be charged at then current rates. H. WSI shall not have any obligations with respect to problems due to Customer’s failure to install standard software updates or comply with the manufacturers’ recommended operating environment or specifications, or due to changes in Customer’s own network or hardware. Any services that WSI agrees to perform due to the foregoing shall be charged at then current rates. III. EXCLUSIONS WSI will not provide: A. Electrical work or cables, plumbing, drilling or carpentry work external to WSI equipment. B. Maintenance of accessories, attachments or other devices not furnished by WSI. C. Free loaner equipment. WSI recommends the Customer buy spare terminals and accessories to replace broken units until WSI can make repairs (if the application is so critical that repairs can’t wait). D. Free repairs for damages from external computer virus contamination. E. Free repair for lightning and high voltage power surge damage to our equipment while at the Customer’s site. F. Operator training by a WSI support technician. See WSI account representative for all training needs. G. Additional equipment or upgrades to existing equipment or operating systems, software or other tools or utilities or networks or components that may be required in connection with a manufacturer’s major software upgrade. H. Support in resolving network, workstation, database, environmental or other errors not directly related to the software and equipment listed in this Agreement. I. Movement of equipment to a new location. Warranty Exclusion: WSI is providing technical services and support in lieu of any warranties or service commitments from WSI to the fullest extent permitted by law, the services herein and the software and equipment are provided “as is.”WSI does not warrant that the equipment and software will operate uninterrupted or error free or that all defects will be corrected or that they will meet customer’s requirements or will operate in combinations with other equipment, software, or data not provided by WSI. WSI disclaims all warranties, express or implied, with respect to any of the foregoing, including but not limited to any implied warranty of merchantability or fitness for a particular purpose, workmanlike efforts, non-infringement or warranties arising by statute or otherwise in law or from a course of dealing or usage of trade. IV. WSI RESERVES the right to modify or delete any term or condition of this Agreement by giving a 30-day prior notice to Customer, in which case Customer may terminate this Agreement by giving WSI written notice of its intent to terminate within 30 days of its receipt of notice from WSI regarding the change, in which case WSI will provide a pro-rata refund of pre-paid technical service fees for the remainder of the term. Page 2 of 3 158 of 612 V. LIABILITY DISCLAIMERS WSI shall not be liable or held responsible for any delay in or failure or defect of performance under this Agreement, or be liable for any other consequence, damage, injury, or loss, caused by or resulting from any act, event, occurrence, or cause beyond the reasonable control of WSI, including (without limitation) acts of God, war, fires, explosions, floods, strikes, major mechanical breakdown, system malfunctions, interruption of utility services, acts of any unit of government or agency thereof, work stoppage, breakdown, virus contamination, theft, loss of data, lack of available parts from the manufacturer, loss caused by power failures, loss caused by lack of Customer equipment or software backups, or work done due to lack of proper training of Customer’s personnel. Customer is expected to backup all data, voice and video files and to protect the computer from incoming virus damage. Service calls that are caused by any of the foregoing exclusions shall be invoiced at the currently published time and materials rates. To the fullest extent permitted by law: WSI and its officers, directors, employees, shareholders, agents and representatives shall not be liable to customer or any other party for incidental, special, exemplary or consequential damages (including, without limitation, loss of anticipated profits, loss of data, and loss of goodwill) arising out of or related to this agreement or the good and services provided, even if advised in advance of the possibility of such damages. Except with respect to damages caused by WSI’s willful misconduct, WSI’s liability (including attorneys’ fees) to customer or any third party arising out of or related to this agreement and the good and services provided shall, for any and all causes and claims regardless of the form of action, whether based on contract, tort, negligence, strict liability, indemnification or otherwise, in the aggregate not exceed the price paid by reseller for the particular good(s) or service(s) involved prior to such claim’s accrual under which such damages arose. VI. CUSTOMER RESPONSIBILITY It shall be the responsibility of the Customer to have equipment protected by WSI approved uninterruptible Power Supply (UPS) and to use WSI approved storage media and perform preventative maintenance as described in the Operators Manual, It is the responsibility of the Customer to have trained personnel operating the equipment. Additional training is available from WSI for an additional charge as new people are hired to run the equipment. The Customer shall make the equipment available to the technical services representative as soon as a representative arrives on-site and agrees to allow the WSI technical services representative access to the equipment, immediately upon arrival. Access will be given to him/her for as long as it takes to repair and adequately test the equipment. VII. TRAINING Training provided with the purchase of a system consists of on-site training upon completion of installation as agreed upon in Exhibit A. Detailed training shall encompass an overview of all functions and features necessary to operate equipment. It is the responsibility of the Customer to have basic PC knowledge prior to system training on new equipment. Upon completion of initial training should Customer require additional training of staff, WSI will invoice Customer at standard WSI training rates. VIII. GOVERNING LAW; VENUE This Agreement and any matters and disputes related thereto shall be governed by and construed in accordance with the laws of the State of Indiana without regard to the choice of law principles thereof. Any cause of action arising hereunder may only be brought in a federal or state court located in Marion County, Indiana. Each party expressly agrees that Marion County shall be deemed to be a county of preferred venue and each such party waives any entitlement each might otherwise have to a transfer of venue out of Marion County under any preferred venue requirements of Indiana Trial Rule 75 or any other venue rules or laws which may be applicable. The parties hereby submit to the exclusive jurisdiction, those courts. IX. SEVERABILITY In the event that any of the provisions of this Agreement is held to be invalid or unenforceable in whole or in part by a court of competent jurisdiction, those provisions to the extent enforceable and all other provisions will nevertheless continue to be valid and enforceable as though the invalid or unenforceable provisions had not been included in this Agreement, and this Agreement shall be construed by adding a valid provision which effectuates the intent of the invalid provision as nearly as lawfully possible. Page 3 of 3 159 of 612 Exhibit -C Nice Recording Express Server - For VMWare VMWare Software ESX software version 3.5 and 4.0 (VM Ware Supported, but not tested) CPU* Up to 200 VoIP channels: • Quad core 3.0 GHz and above Internal memory (RAM)*Minumum 4 GB RAM Hard Drive Requirements 7.2K RPM SATA or SAS Hard Drive. Recommendation: Use RAID 1 to protect the system from Hard Drive failures. Minimum Partition size is based on retention requirements Network Interface Two NIC ports (may be integration specific) Backup No Local storage - Backups VIA SAN connections are supported Operating System Windows 2003 Standard SP2 32-bit or Windows Server 2008 Standard R2 Nice Recording Express Server - VoIP & TDM CPU Up to 72 VoIP + TDM channels: • Quad Core 2.4 GHZ and above Up to 200 VoIP + TDM channels: • Quad core 3.0 GHz and above NOTE: system supports up to 192 TDM channels. Internal memory (RAM)Minimum 4 GB RAM Hard Drive Requirements 7.2K RPM SATA or SAS Hard Drive. Recommendation: Use RAID 1 to protect the system from Hard Drive failures. Minimum Partition size is based on retention requirements Network Interface Two NIC ports* Backup (Optional) USB or SATA DAT72 / DAT160 tape device: • HP StorageWorks DAT72 / DAT160 USB • IBM DAT72 / DAT160 (DDS Gen 5) • Dell DAT72 / DAT160 NOTE: only DAT72 medias are supported Operating System Windows 2003 Standard SP2 32-bit or Windows Server 2008 Standard R2 CDR port Serial port RS232 PCI-Express Slot Requirements The system must have full length and full height PCI-Express x1 slots and higher. NOTE: Number of slots required is per number of channels needed. IMPORTANT: For known limitations regarding the NICE Perform eXpress server slots, see Supported Server Matrix TAB. PCI Express Power Requirements Digital (24 channels)3.3V - 2.0A (6.6 Watt) Analog (24 channels)3.3V - 2.3A (7.6 Watt) Trunk (two E1/T1 trunks)3.3V - 2.3A OR 12V - 150mA (8.4 Watt) Dedicated Trunks (two E1 trunks)3.3V - 2.3A OR 12V - 150mA (8.4 Watt) BT-PCM (two trunks)3.3V - 2.3A OR 12V - 150mA (8.4 Watt) WSI Provided Server HP-ML30G9 HP ML30 Gen9 Hot Plug 4LFF CTO Chassis 1 823402-B21 HPE ML30 Gen9 Hot Plug 4LFF CTO Svr 1 820293-L21 HPE ML30 Gen9 E3-1220v5 FIO Kit 2 805669-B21 HPE 8GB 2Rx8 PC4-2133P-E-15 STND Kit 2 657750-B21 HP 1TB 6G SATA 7.2k 3.5in SC MDL HDD 1 726537-B21 HP 9.5mm SATA DVD-RW Jb Gen9 Kit 2 503296-B21 HP 460W CS Gold Ht Plg Pwr Supply Kit 1 822607-B21 HPE ML30 Gen9 4U RPS Enablement Kit 1 820288-B21 HPE ML30 Gen9 Slim ODD Enablement Kit 1 H1AS0E HPE 3Y FC NBD ML30 Gen9 SVC Separate NICE Inform server In this deployment the NICE Inform server is deployed on its own server. This specification is required to handle the maximum load of 200 concurrent users, 100 of which can be Verify users. Stand alone server. Microsoft Windows • Microsoft Windows Server 2003 Standard/Enterprise Edition R2 SP2 32bit • Microsoft Windows Server 2008 Standard/Enterprise Edition R1 SP2 32bit. • Microsoft Windows Server 2008 Standard/Enterprise Edition R2 64bit. The TDM boards are for use only with compatible UL listed servers. Notes You can choose to use any virtual server based on the minimal hardware requirements. *More CPU and Memory is required if 200 VoIP Channels is part of a standalone implementation Notes Installation on a Desktop is not supported. Temperature limitation: • Digital and Trunk boards are designed to work at a maximum ambient temperature of 60°C. • Dedicated Trunk, Analog, and BT-PCM are designed to work at a maximum ambient temperature of 50°C. To ensure that the proper temperature is maintained inside the Server, proper cooling fan/s must be used. 160 of 612 Brad Ford (317) 498-4298 bford@brentwoodcapitalsolutions.com www.brentwoodcapitalsolutions.com Amount Financed = Government Leasing Rates -- Contact us for Commercial Rates Annual Monthly 3 Years $8,127 36 Months $691 4 Years $6,211 48 Months $527 5 Years $5,063 60 Months**$430 Semi-Annual Quarterly 6 Semi-Annual $4,185 12 Quarterly $2,083 36 Monthly $692 8 Semi-Annual $3,199 16 Quarterly $1,592 48 Monthly $529 10 Semi-Annual $2,608 20 Quarterly $1,298 60 Monthly $432 Special Arrears Payment Structures Monthly $22,358.00 * Payments are estimated for budgetary purposes only, and not a commitment to finance. **60 Month proposals should be previewed with the lender before presentation to the customer! 161 of 612 For City Council meeting of July 10, 2017 Item A3.7 Business of the City by Motion: Purchasing Cards with BMO Harris For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Ashley King, Budget & Finance Manager Tammi Nunez, Purchasing Manager Subject: Request for Proposal for Purchasing Card Date: July 2, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract with BMO Harris for Purchasing Cards. BMO Harris was the lowest responsible bidder to the Request for Proposal (RFP 16-76) for the City-wide P-Card program. Funding Source: Attached please find a spreadsheet detailing the differences among the proposals; there were no annual fees or transaction fees to be compared. Rebate amounts, replacement card delivery, and late fees were all evaluated during the RFP process. The P-Card program will have a net benefit to the City, rather than a cost, due to the rebate percentage received. All fees will be netted against this amount. As can be seen in the attachments, the rebate provided by BMO Harris will be approximately $20,600 annually given the City’s annual $2 million spend. Livability Benefits: Innovation & Process: Support local government best practices and processes. Summary RFP 16-76: Late in 2016, the City released an RFP for vendors to provide information regarding the administration of a Purchasing Card. Currently, Bank of America has been providing this service for Evanston since June 2002. The City received responses from 3 vendors: •BMO Harris •JP Morgan Chase •First Midwest Memorandum 162 of 612 These proposals were evaluated with the following results: Firm Qualifications and Expertise Services Provided by Proposer Price Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total Total Points Available 30 25 25 10 5 5 100 BMO Harris 30 25 23 10 3 0 91 J. P. Morgan Chase Bank 25 25 20 10 3 0 83 First Midewest Bank 25 22 25 10 3 0 85 Staff recommends that the City enter into a two (2) year contract with BMO Harris with two (2) optional contract extensions of one (1) year each via written agreement extension. This contract will have a termination clause that allows the City to terminate the agreement upon ninety (90) days written notice to the vendor. Council previously instructed finance staff to do an RFP for banking services during the summer 2017. These banking services may include administration of a P-Card. If the benefit would outweigh that of BMO Harris, the City reserves the right to switch to another vendor with the 90 day termination notice contained in the contract agreement. Attachments: Detailed Analysis of Proposals P Card Agreement 163 of 612 Project Manager: Due Date: Recv'd Cost Sheet (Y/N) 5% Local Pref. (Y/N) Contract Exceptions (Y/N) M/W/EBE Percentage/ Waiver LEP Misc. Company Name Firm Area/Regional Manager Credit Rating: Annual Fee (per card)Late Fee Transactions Fee Training/ Required Software Fees Handling Fees Rebate % Payment Terms/Options Procedure Manual Reporting Import File_Compat ibility w/ NW Meet Implemen- tation Schedule 24 HR Customer Service Support On-Site_on- going Training Organized Complete Answered questions; provided solutions BMO Harris Bank Y N Municipal & School Districts clients; County two school districts June Reilly, Senior Relationship Mgr.; 20 Yrs experience working with municipalities Credit Rating: Moody's - Aa3; S&P A+; Fitch AA-; DBRS AA Waived 2%$0.00 $0.00 New/ replacement card delivery (7 to 10 business days) $0.00; Emergency (24 72 hours) $0.00; Rush overnight card delivery $44.00 103% bps $20,600. Settlement terms COE can select 7/14/21/27/ cycle 3rd to 27th of month; ACH/EFT Wire or Check Payments Yes User Manuals and quick reference guides Card Mgmt. tool - Spend Dynamics (web based) 2nd generation in test (2 yrs); Robust reports Yes Yes Yes Customer Service and Technical Support 24/7 Initial on-site; continuened on-line training for new Program Admins & cardholders via weekly web casts Yes No/ Did not include Exhibits (MWEBE) F/G/H; (acknowled- ged in proposal & info for their supplier diversity website) Yes Y 0.00%N/A Card Provider_ MasterCard brand; No charge for statements/ reports generated from Spend Dynamics; 36 months on-line data storage and 7 yrs. archive data; BMO offer Paymnet Advice Detail engagement to provide a comprehensive procurement spending and payments strategy. Equivalent with current BOA P-Card structure and reporting capabilities; BMO - require birth date for new cards. It is part of our Anti-Money Laundering procedures that we comply with; BMO can incorporate COE Logo on front face of card; w/ tax exempt; also they can update the card design every 5 years since your tax exemption number changes and would there be any fees. There are fees associated with changing a card design, however, depending on the growth of the Pcard program and in a good partnership, we may be able to absorb. J.P. Morgan Chase Bank Y N Did not supply clients; will provide if selected Helen Okolita, Client Service Professional; 36 Yrs banking services and 19 Yrs in the service organization; Kevin Garrow Relatioship Executive 26 Yrs. of financial services; Collen Costello, Treasury Management Officer 20+ Yrs treasury Credit Rating: Moody's Aa3; S&P A+; Fitch AA- $0.00 1%$0.00 $0.00 New/ replacement card delivery (5 to 7 business days) $0.00; Rush/emergency $25.00 per card 0.8% $16,000 Settlement terms 30/25; Auto debit ACH/EFT Wire or Check payments Yes Program Admins. and User quick reference guides Card Mgmt. tool *Smartdata (web based); Robust reports Yes Yes Yes Customer Service and Technical Support 24/7 Initial on-site consult with expert trainers with Program Admin and training; continuened on-line training for new Program Admins & cardholders via weekly web casts Yes No/ Did not provide Client references (acknowled- ged in proposal) Yes Y AND EXCEPTIONS TO EXHIBITS 0.00%N/A Card Provider_ MasterCard brand; can incorporate COE Logo on front face of card; w/ tax exempt essentially we could design and give them whatever art for the face of the card. City seal or logo would go underneath the tax exempt number. Another suggestion worth considering is to emboss the Tax ID number on the card under the name of the cardholder. Embossing is the raised lettering just like the cardholder name. Many of their clients put their tax ID numbers there. It’s easier to change than providing new Tax ID number- No fee to update the Tax ID number (every 5 years); Data stored up to 36 months in Smartdata database; JP Morgan Chase will require employee DOB to issue a card (as all banks) are required by the federal government to screen all cardholders for persons with whom are prohibited from doing business with and/or are on a sanctioned screening list.); *Chase Smartdata tool is the current tool that BOA use. Evaluation team thought it was less of a transition moving to new Pcard provider and training curve in light of city new email and website going live First Midwest Bank Y N Provided 6 Municipal clients Nadine Johnson, Vice Pres./Senior Treasury Mgr.; 21 Yrs exp.; Certified Treasury Professional Certification; member of IL Govt. Finance Officers Association; City will be assigned a Relationship Manager (RM); Implementation Coordinator/Proje ct Manager. Credit Rating: Moody's A2LT; (P- 1) ST; S&P BBB LT & A-2ST; Fitch BBB LT & F3 STAA- No Rebate - No Fee; Rebate - $79 per account *(if annual spend is less than $1 million) $20 per occurance; Interest Rate: Prime + 6% $0.00 $0.00 New/ replacement card delivery $40.00 per occurance (Rush) 110 bps $22,000 Settlement terms 30/25; Auto- debited; ACH or Check payments Yes Program Admins.; User quick reference guides and education materials Card Mgmt. tool eZBusiness Card Management and eZCardinfo (cardholder) (web based); reports VCF file Yes Yes Customer Service and Technical Support 24/7 Initial on-site consult with expert trainers with Program Admin and training; continuened on-line training for new Program Admins & cardholders viavia webinar Yes Yes Yes Yes 0.00%N/A Basic Proposal seem to meet needs; Did not Demo product; quick implementation period; only house 18 months data; Not qualified payment card agent as defined by the IRS; Attachment 1-- Detailed Analysis of Proposals Organization & completenessQualifications & Expertise Price_Greatesest Financial Benefit to COE Services Provided Post Proposal Submittal Evaluation RFP 16-76 Procurement Card (P-Card) Program Tammi N. 12-Jan-17 164 of 612 165 of 612 166 of 612 167 of 612 168 of 612 169 of 612 170 of 612 171 of 612 172 of 612 173 of 612 174 of 612 175 of 612 176 of 612 177 of 612 178 of 612 179 of 612 180 of 612 181 of 612 182 of 612 183 of 612 184 of 612 185 of 612 186 of 612 187 of 612 188 of 612 189 of 612 190 of 612 191 of 612 192 of 612 193 of 612 194 of 612 For City Council meeting of July 10, 2017 Item A3.8 Business of the City by Motion: Other Post Employment Benefits Report (OPEB) For Action: Accept and Place on File To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Subject: Other Post Employment Benefits Report (OPEB) Date: July 10, 2017 Recommendation: Staff recommends City Council accept and place the December 31, 2016 Other Post Employment Benefits (OPEB) Report on file. As a part of the Annual Financial Report, the City is required to provide an evaluation of the total liability of all other post employment benefits (OPEB). The attached report from MWM Consulting Group provides a detailed analysis of the City’s total liability which is approximately $14.7 million as of December 31, 2016. Staff recommends this report be accepted and placed on file for use in the FY 2016 Annual Financial Report. Funding: N/A Livability Benefit: Innovation & Process: Support local government best practices and processes. Summary: The Governmental Accounting Standards Board Statement 45 (GASB 45) requires public employers to disclose the total liability associated with other (non-pension) post employment benefits, such as retiree health insurance. Unlike the City’s pension benefit disclosures, GASB 45 does not require the public employer to fund these liabilities, just to disclose them. During the past year, the GASB 45 liability is affected by the Public Safety Employees Benefits Act (“PSEBA”) (820 ILCS 321/1 et seq.). Under PSEBA, firefighters/police officers are entitled to a continuation of their health insurance coverage; including the payment of premiums, after suffering a catastrophic injury while responding to an emergency. Memorandum 195 of 612 As the table below indicates, the City’s Unfunded Actuarial Liability decreased by approximately $1.3 million during the year ended 12/31/2016. The decrease is due to lower insurance premiums. Police Fire Other General Fund Other Funds Total 12/31/16 Unfunded Actuarial Liability 4,951,106 6,329,971 2,501,012 945,845 14,727,934 Annual Required Contribution (Not Required Under GASB 45) 533,997 407,924 246,608 107,811 1,296,340 Percent of Total Liability 33.62% 42.98% 16.98% 6.42% 100.00% Total Employees/Retirees 238 138 306 134 816 Percent of Total EE/Retirees 29.17% 16.91% 37.50% 16.42% 100.00% Comparison with Prior Fiscal Year 12/31/2015 Unfunded Actuarial Liability 5,320,820 7,491,716 2,294,248 897,042 16,003,826 Difference in Unfunded Actuarial Liability (369,714) (1,161,745) 206,764 48,803 (1,275,892) Percent Difference -6.95% -15.51% 9.01% 5.44% -7.97% Per the Governmental Accounting Standards Board Statement 45 (GASB 45), the City is not required to make any contributions to offset this liability. Due to the fact the City charges retirees 100% of the allowed premium for health care costs, the implicit liability is very low on a per employee basis. Unfortunately, PSEBA costs are deemed explicit subsidies to the plan even though the City is required by statute to make these payments. City staff will continue to review health care plan design options that reduce exposure to this liability. However, as long as the City is required to maintain retirees on the health plan, the options are limited. Attachment: MWM OPEB 12-31-2016 Report 196 of 612 CITY OF EVANSTON ACCOUNTING FOR POST-EMPLOYMENT BENEFIT PLANS UNDER GASB #45 FOR FISCAL YEAR ENDING DECEMBER 31, 2016 JUNE 2017 197 of 612 TABLE OF CONTENTS BACKGROUND SECTION 1 Retiree Medical Plan............................................................................................................................ 1 Funding Versus Accounting ................................................................................................................. 1 Funding Patterns ................................................................................................................................. 1 Actuarial Funding Method and Assumptions ...................................................................................... 2 Substantive Plan (Benefit Plan Provisions) .......................................................................................... 2 Data ..................................................................................................................................................... 2 Claims Costs ......................................................................................................................................... 2 GASB Statement Valuation Components ............................................................................................ 2 Annual Required Contribution ............................................................................................................ 3 Accounting Valuation .......................................................................................................................... 3 Actuarial Certification .......................................................................................................................... 4 RESULTS AND ANALYSIS SECTION 2 Closed Group Valuation ....................................................................................................................... 5 Substantive Plan ................................................................................................................................. 5 Actuarial Cost Method ......................................................................................................................... 5 Annual Required Contribution ............................................................................................................ 5 Exhibits ................................................................................................................................................ 5 ANNUAL REPORTING UNDER GASB 45 SECTION 3 Annual OPEB Cost ................................................................................................................................ 9 Net OPEB Obligation ............................................................................................................................ 9 Plan Description ................................................................................................................................. 10 Annual OPEB Cost and Net OPEB Obligation ..................................................................................... 10 Funding Status and Funding Progress ............................................................................................... 11 Actuarial Method and Assumptions .................................................................................................. 11 SUMMARY OF ACTUARIAL ASSUMPTIONS & COST METHOD SECTION 4 Actuarial Cost Method ....................................................................................................................... 12 Discount Rate .................................................................................................................................... 12 Salary Progression ............................................................................................................................. 12 Claim Costs ........................................................................................................................................ 12 Mortality ............................................................................................................................................ 12 Retirement ......................................................................................................................................... 12 Withdrawal ........................................................................................................................................ 13 Participation ...................................................................................................................................... 13 Health Care Cost Inflation Rates ........................................................................................................ 13 Spouse Information .......................................................................................................................... 13 PARTICIPANT DATA SECTION 5 Summary as of December 31, 2016 .................................................................................................. 14 Age and Service Distribution as of December 31, 2016 .................................................................... 15 SUMMARY OF PRINCIPAL PLAN PROVISIONS SECTION 6 Eligibility ............................................................................................................................................ 17 Benefit Amount ................................................................................................................................. 17 198 of 612 1 SECTION ONE: BACKGROUND RETIREE MEDICAL PLAN The City of Evanston sponsors health benefit plans for employees and retired former employees. The provisions of the programs are summarized in the appendices of this report. The City of Evanston subsidizes a portion of the cost for hospital and medical coverage for eligible retired employees and their dependents. Disabled Police and Fire retirees are covered at no cost to the member or dependents. FUNDING VERSUS ACCOUNTING Accounting standards affect the definition, measurement and allocation of liabilities and expenses that are published by employers in their annual financial statements. The accounting statements require employers to accrue costs on their books, but do not require employers to make contributions. Nonetheless, accounting liabilities under GASB standards are impacted by the level of employer funding. In general, pre-funded programs earn investment income on accumulated assets which pay as you go programs do not. The investment income from pre-funded plans lowers the amount of contributions required from the employer and is reflected and anticipated in the accounting liabilities via the assumed rate of return (discount rate). FUNDING PATTERNS An employee hired at age 20 will not begin to receive retiree health benefits for decades, although the employee earns these benefits during his working years, before retirement. An employer with young employees and no retirees has no cash disbursements for retiree health benefits for many years, although the obligation for these benefits begins to accumulate with the first employee. Putting more money aside than will be paid out currently in anticipation of payouts in the future is called pre-funding an obligation. Whereas making payments only as each benefit amount comes due is called pay-as-you- go or terminal funding. Systematic prefunding patterns for retirement benefits are developed according to various actuarial methodologies, which can call for increasing, decreasing or level patterns of annual contributions depending upon the demographics of the group and the financial considerations of an employer. 199 of 612 2 ACTUARIAL FUNDING METHOD AND ASSUMPTIONS The Annual Required Contribution (ARC) can be determined under any of six acceptable actuarial methods defined under the GASB standards. For this report, liabilities and annual costs were developed under the most common actuarial methodology – the entry age normal method. This method is currently used for many governmental pension plans and is a fairly stable method that is consistent with level percentage of payroll funding. The actuarial assumptions were selected to be consistent with assumptions disclosed in the pension plan valuations of similarly situated governmental employers. Two of the most significant assumptions affecting the measurement of retiree medical obligations are economic assumptions: the interest rate (also called discount rate), and the trend rate (the annual rate of increases in future health care costs). Two other very important assumptions are non-economic and both of which greatly affect the magnitude of retiree liabilities - the assumption regarding the ages at which employees will retire and commence benefits under the program, and the assumed level of participation (percentage of retirees electing to take coverage) in the plan. A description of each of the assumptions used is provided in Section Four of this report. SUBSTANTIVE PLAN (BENEFIT PLAN PROVISIONS) The benefit program to be valued is referred to as the Substantive Plan, which may or may not be set forth in a written document, but which includes the benefits which are understood by the employer, employees and other participants to be provided for under the program. The City of Evanston’s retiree medical plan provides continuation of health coverage (for the retiree and their dependents, if any) upon the retirement from the City after meeting the age and service requirements for retirement. DATA The calculations in this report are based upon data submitted by the City of Evanston for active and retired employees and their dependents. CLAIMS COSTS The costs of the benefit programs measured were based upon the premium rates and costs in effect at December 31, 2016. GASB STATEMENT VALUATION COMPONENTS The Statement requires several measurements. An Actuarial Accrued Liability (AAL) must be calculated and an Annual Required Contribution (ARC) must be developed. The Actuarial Accrued Liability is the portion of the total actuarial present value of plan benefits which is allocated (based upon the Actuarial Cost Method) to prior periods and not to be provided for by future Normal Costs. The Normal Cost represents the portion of benefit costs assigned to the current year. 200 of 612 3 THE ANNUAL REQUIRED CONTRIBUTION The Normal Cost represents the value of benefits under the Actuarial Cost Method being allocated to the valuation year. In addition to the Normal Cost, the current value of benefits attributable to accruals in prior years, the Unfunded Liability (UAL), must also be reflected. The Unfunded Actuarial Liability is the Actuarial Accrued Liability less any assets accumulated under a dedicated trust or fund for payment of the retiree health plan benefit liabilities. Under the GASB rules, the Unfunded Actuarial Liability costs may be amortized (spread) over a period of years not to exceed 30 years. The Annual Required Contribution (ARC) is the sum of the Normal Cost for the valuation year, plus the Amortization Payment Cost of the Unfunded Accrued Liability. ACCOUNTING VALUATION An accounting valuation is determined for the sole purpose of meeting Plan and employer financial accounting requirements as prescribed under GASB Statements #43 and #45 and may not be appropriate for the determination of the contribution level or the Plans' funding requirements for other purposes, such as a basis for long term planning and projections, negotiating benefit levels, or meeting statutory or other funding requirements. 201 of 612 4 ACTUARIAL CERTIFICATION This is to certify that MWM Consulting Group has prepared an Actuarial Valuation of the Plan as of December 31, 2016 for the primary purpose of providing financial accounting information required for compliance with GASB Statement No. 45. The results of this valuation have been prepared in conformance with our understanding of the relevant provisions of the GASB Statements Nos. 43 and 45. The information and valuation results shown in this report are prepared with reliance upon information and data provided to us, which we believe to the best of our knowledge to be complete and accurate and include: •Employee census data submitted by the City. This data was not audited by us but appears to be consistent with prior information, and sufficient and reliable for purposes of this report. •Financial and Insurance data submitted by the City •Illinois statutory code provisions and Plan summaries as supplied by the City Actuarial valuations involve calculations that require assumptions about future events. We believe the assumptions and methods used are within the range of possible assumptions that are reasonable and appropriate for the purposes for which they have been used. Results shown in this report could be materially different from the actual outcome if actual plan experience differs from the assumptions used. In our opinion, all methods, assumptions and calculations are in accordance with requirements of GASB Statements Nos. 43 and 45 and the procedures followed and presentation of results are in conformity with generally accepted actuarial principles and practices. The undersigned actuary meets the Qualification Standards of the American Academy of Actuaries to render the actuarial opinions contained herein. There is no relationship between the City of Evanston and MWM Consulting Group that impacts our objectivity. MWM CONSULTING GROUP Kathleen E Manning, FSA Daniel W. Colby, FSA Date Enrolled Actuary (No. 17-03050) Enrolled Actuary (No. 17-07115) 55 East Jackson Blvd., Suite 1000 55 East Jackson Blvd., Suite 1000 Chicago, IL 60604 Chicago, IL 60604 (312) 987-9097 (312) 987-9097 6/30/2017 202 of 612 5 SECTION TWO: RESULTS AND ANALYSIS Results were developed separately by participant status (active, retired) with additional breakdowns identifying the proportion of liability attributable to departments. CLOSED GROUP VALUATION This valuation has been prepared on a closed group valuation basis, meaning only the existing population has been considered. SUBSTANTIVE PLAN The plan of benefits valued is a continuation of coverage of the City of Evanston’s employee group health care plan. Retirees contribute the premium amounts applicable for active employees. Under the current Plan, the City of Evanston provides an economic benefit through an indirect subsidy based upon the difference in health care costs of the active employee group versus the retired group. The value of the subsidy is based upon the difference between the actuarially adjusted age related costs and the retiree contribution. Certain disabled Fire and Police officers receive coverage at no cost to the member or dependents. ACTUARIAL COST METHOD The Annual Required Contribution (ARC) and actuarial accrued liabilities were developed under the Entry Age Normal method. CHANGE IN ASSUMPTIONS The mortality table was changed to the RP2000 projected to 2016 with scale AA from the RP2000 table projected to 2014. ANNUAL REQUIRED CONTRIBUTIONS The Annual Required Contribution (ARC) using the Entry Age Normal Method for the 2016 fiscal year is $1,296,340 (2.1% of payroll). This calculation includes a thirty year amortization period (the maximum permitted) for amortization of the unfunded accrued liability. For the 2016 fiscal year, based upon the current retiree census, the pay-as-you-go cost is approximately $767,139 (1.2% of payroll) versus the ARC amount of 2.1% of payroll. EXHIBITS Exhibits 1, 2 and 3 display liability amounts and selected valuation results including the Annual Required Contribution amounts. 203 of 612 6 Exhibit 1 Present Value of Future Benefits as of December 31, 2016 for Fiscal Year Ending December 31, 2016 By Employee Status Retirees $ 6,761,657 Actives Fully Eligible 3,957,901 Actives Not Yet Eligible 12,899,341 Total $ 23,618,899 By Category Police $ 9,214,441 Fire 8,579,147 All Other 5,825,311 Total $ 23,618,899 Retirees 29% Actives Fully Eligible 17% Actives Not Yet Eligible 54% Police 39% Fire 36% All Other 25% 204 of 612 7 Exhibit 2 Actuarial Accrued Liability (AAL) as of December 31, 2016 for Fiscal Year Ending December 31, 2016 By Employee Status Retirees $ 6,761,657 Actives Fully Eligible 1,870,397 Actives Not Yet Eligible 6,095,880 Total $ 14,727,934 By Category Police $ 5,018,164 Fire 6,329,971 All Other 3,379,799 Total $ 14,727,934 Retirees 46% Actives Fully Eligible 13% Actives Not Yet Eligible 41% Police 34% Fire 43% All Other 23% 205 of 612 8 EXHIBIT 3 ANNUAL REQUIRED CONTRIBUTION SUMMARY OF FISCAL YEAR ENDING DECEMBER 31, 2016 DISCOUNT RATE: 4.50% HEALTH CARE TREND RATES 8.5% in 2016 to 4.5% in 2024 and later Item Police Fire General City Water Fleet Parking Fund Sewer E911 CDBG Economic Development Library Solid Waste Total 1. Accrued Liability •Implicit $ 4,096,474 $ 2,909,162 $ 2,370,084 $ 291,955 $ 86,076 $ 28,636 $ 100,718 $ 65,944 $ 8,031 $ 8,422 $ 221,722 $ 133,227 $ 10,320,451 •Explicit $ 854,632 $ 3,420,809 $ 130,928 $ 0 $ 0 $ 0 $ 0 $ 1,114 $ 0 $ 0 $ 0 $ 0 4,407,483 Total $ 4,951,106 $ 6,329,971 $ 2,501,012 $ 291,955 $ 86,076 $ 28,636 $ 100,718 $ 67,058 $ 8,031 $ 8,422 $ 221,722 $ 133,227 $ 14,727,934 2. Actuarial Value of Assets $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 3. Unfunded Liability (1) - (2) $ 4,951,106 $ 6,329,971 $ 2,501,012 $ 291,955 $ 86,076 $ 28,636 $ 100,718 $ 67,058 $ 8,031 $ 8,422 $ 221,722 $ 133,227 $ 14,727,934 4. Normal Cost* $ 344,924 $ 166,195 $ 151,099 $ 20,548 $ 6,745 $ 1,967 $ 5,327 $ 5,526 $ 2,196 $ 1,779 $ 16,423 $ 11,179 $ 733,908 5. Amortization Payment (30 years) * $ 189,073 $ 241,729 $ 95,509 $ 11,149 $ 3,287 $ 1,094 $ 3,846 $ 2,561 $ 307 $ 322 $ 8,467 $ 5,088 $ 562,432 6. Interest on (4) and (5) $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 $ 0 7. Annual Required Contribution * 4) + (5) + (6) $ 533,997 $ 407,924 $ 246,608 $ 31,697 $ 10,032 $ 3,061 $ 9,173 $ 8,087 $ 2,503 $ 2,101 $ 24,890 $ 16,267 $ 1,296,340 8. Valuation Payroll $ 21,046,014 $ 11,257,993 $ 19,504,076 $ 3,555,470 $ 729,638 $ 383,779 $ 859,889 $ 358,661 $ 274,393 $ 297,175 $ 2,287,385 $ 1,306,119 $ 61,860,592 AL% of Payroll 23.5% 56.2% 12.8% 8.2% 11.8% 7.5% 11.7% 18.7% 2.9% 2.8% 9.7% 10.2% 23.8% ARC % of Payroll 2.5% 3.6% 1.3% 0.9% 1.4% 0.8% 1.1% 2.3% 0.9% 0.7% 1.1% 1.2% 2.1% Pay as you go % of Payroll 0.7% 3.2% 1.1% 0.3% 0.2% 0.1% 0.2% 0.5% 0.2% 0.0% 0.4% 0.1% 1.2% 206 of 612 9 SECTION THREE: ANNUAL REPORTING UNDER GASB 45 ANNUAL OPEB COST The GASB 45 Annual OPEB Cost has these three components: 1)The Annual Required Contribution Amount is the sum of a, b, and c. a)Normal Cost is the portion of the Actuarial Present Value of benefits allocated to the valuation year according to the actuarial cost method. b)Amortization of the Unfunded Actuarial Accrued Liability is the amount to be amortized over thirty years, of the excess of the Actuarial Accrued Liability over the fair value of assets, both measured at the valuation date. c)Amortization of Gains or Losses in subsequent years, of the unfunded actuarial accrued liability which may be amortized separately or as part of the annual amortization of the unfunded actuarial accrued liability. 2)The ARC Adjustment Amount, an amount which is added / subtracted from the ARC to adjust the annual cost for amounts already accrued and reflected in the beginning of year Net OPEB Obligation. 3) Interest for the year at the valuation discount rate on the beginning of year Net OPEB Obligation. 207 of 612 10 NET OPEB OBLIGATION The Net OPEB Obligation is accrued on the financial statement as the amount of accumulated OPEB costs which remain unfunded as of the reporting date. For the first reporting period, the OPEB Cost is the ARC, and the yearend Net OPEB liability is the OPEB Cost less employer contributions. Exhibits on the following pages illustrate: EXHIBIT 4 Components of Net Annual Obligation and Expense Exhibit 5 Schedule of Contributions, OPEB Costs and Obligations EXHIBIT 6 Schedule of Funded Status and Funding Progress EXHIBIT 7 Required Supplementary Information PLAN DESCRIPTION The City of Evanston, as required by statute, provides the continuation of health care benefits to employees, who retire from the City. Employees who terminate after reaching retirement eligibility in the plan are eligible to elect to continue their health care coverage by paying the monthly premium rate charged for the City’s health plan. Because the actuarial cost of health benefits for retirees exceeds the average premium amount which is paid by retirees, the additional cost is paid by the City and is the basis for the OPEB obligation required to be accounted for under GASB 45. FUNDING POLICY The City’s retiree health plan is a single employer plan which operates on a pay as you go funding basis. No assets are accumulated or dedicated to fund the retiree health plan. ANNUAL OPEB COST AND NET OPEB OBLIGATION The City’s annual other post-employment benefit (OPEB) cost is calculated based on the annual required contribution. The ARC (Annual Required Contribution) represents the normal cost each year and an amount to amortize the unfunded actuarial liability as a level dollar amount over thirty years. 208 of 612 11 EXHIBIT 4 COMPONENTS OF NET OPEB OBLIGATION AND EXPENSE The following table shows the annual OPEB costs for the year, the amount contributed to the plan and changes in the net OPEB obligation. The Net OPEB Obligation is the amount entered as of yearend as the net liability for other post-employment benefits. Item Amount as of 12/31/2016 Police Fire General City Water Fleet Parking Fund Sewer E911 CDBG Economic Develop Library Solid Waste Total a.Annual Required Contribution $ 533,997 $ 407,924 $ 246,608 $ 31,697 $ 10,032 $ 3,061 $ 9,173 $ 8,087 $ 2,503 $ 2,101 $ 24,890 $ 16,267 $ 1,296,340 b.Interest on net OPEB obligation: 67,117 15,117 365 9,745 3,255 2,372 2,744 902 418 532 3,275 1,373 107,215 c.Adjustment to annual required contribution (56,957) (12,829) (310) (8,269) (2,762) (2,013) (2,328) (765) (355) (452) (2,779) (1,165) (90,984) d.Annual OPEB cost (expense) (a + b + c) $ 544,157 $ 410,212 $ 246,663 $ 33,173 $ 10,525 $ 3,420 $ 9,589 $ 8,224 $ 2,566 $ 2,181 $ 25,386 $ 16,475 $ 1,312,571 e.Contributions made •Implicit (133,988) (220,221) (213,817) (11,458) (1,114) (418) (1,823) (1,732) (439) 0 (9,001) (1,391) (595,402) •Explicit (19,767) (145,252) (6,647) 0 0 0 0 (71) 0 0 0 0 (171,737) Total (153,755) (365,473) (220,464) (11,458) (1,114) (418) (1,823) (1,803) (439) 0 (9,001) (1,391) (767,139) f.Increase in net OPEB obligation 390,402 44,739 26,199 21,715 9,411 3,002 7,766 6,421 2,127 2,181 16,385 15,084 545,432 g.Net OPEB obligation – beginning of year 1,491,494 335,941 8,117 216,546 72,331 52,720 60,968 20,041 9,294 11,832 72,769 30,504 2,382,557 h.Net OPEB obligation – end of year (f + g) $ 1,881,896 $ 380,680 $ 34,316 $ 238,261 $ 81,742 $ 55,722 $ 68,734 $ 26,462 $ 11,421 $ 14,013 $ 89,154 $ 45,588 $ 2,927,989 209 of 612 12 EXHIBIT 5 SCHEDULE OF CONTRIBUTIONS, OPEB COSTS AND NET OBLIGATIONS Fiscal Year Ended Annual OPEB Cost Percentage of Annual OPEB Cost Contributed Net OPEB Obligation 12/31/2016 $ 1,312,571 58.4% $ 2,927,989 12/31/2015 1,104,196 90.9% 2,382,557 12/31/2014 1,102,988 83.9% 2,282,472 12/31/2013 1,101,611 83.5% 2,104,931 12/31/2012 1,128,615 77.3% 1,922,950 12/31/2011 939,268 85.6% 1,666,732 2/28/2011 1,041,981 62.4% 1,531,042 2/28/2010 1,013,809 58.6% 1,133,965 2/28/2009 711,912 46.7% 711,492 2/29/2008 680,975 51.4% 330,643 FUNDED STATUS AND FUNDING PROGRESS As of December 31, 2016, the actuarial accrued liability for benefits was $14,727,934 all of which was unfunded. The covered payroll (annual payroll of active employees covered by the plan) was approximately $61,860,592, and the ratio of the unfunded actuarial accrued liability to the covered payroll was 23.8%. Actuarial valuations of an ongoing plan involve estimates of the value of reported amounts and assumptions about the probability of occurrence of events far in to the future. Examples include assumptions about future employment, mortality, and the healthcare cost trend. Amounts determined regarding the funded status of the plan and the annual required contributions of the employer are subject to continual revisions as the results are compared with past expectations and new estimates are made about the future. The schedule of funding progress, presents, as required, supplementary information following the notes to the financial statements. ACTUARIAL METHOD AND ASSUMPTIONS Projections of benefits for financial reporting purposes are based on the substantive plan (the plan understood by the employer and plan members) and included the types of benefits provided at the time of each valuation and the historical pattern of sharing of benefit costs between the employer and plan members to that point. The actuarial method and assumptions used include techniques that are designed to reduce the effects of short term volatility in actuarial accrued liabilities and the actuarial value of assets, consistent with the long term perspective of the calculations. In the actuarial valuation for the fiscal year ended December 31, 2016, the entry age actuarial cost method was used. The actuarial assumptions included an annual healthcare cost trend rate of 8.5% initially, reduced by decrements to an ultimate rate of 4.5%. Both rates included a 2.5% inflation assumption. The plan has not accumulated assets and does not hold assets in a segregated trust. The Unfunded Accrued Actuarial Liability is being amortized as a level percentage of pay over 30 years. 210 of 612 13 EXHIBIT 6 SCHEDULE OF FUNDED STATUS AND FUNDING PROGRESS The funded status of the plan as of December 31, 2016 was as follows: As of Fiscal Year Ending December 31, 2016 1. Actuarial Accrued Liability (AAL)$ 14,727,934 2. Actuarial Value of Assets 0 3. Unfunded Actuarial Accrued Liability (UAAL)$ 14,727,934 4. Funded Ratio (2) / (1)0% 5. Covered Payroll (Active Plan Members)$ 61,860,592 6. UAAL as a Percentage of Covered Payroll (3) / (5)23.8% EXHIBIT 7 REQUIRED SUPPLEMENTARY INFORMATION Actuarial Valuation Date Actuarial Value of Assets Actuarial Accrued Liability (AAL) Unfunded Actuarial Accrued Liability (UAAL) Funded Ratio Covered Payroll 12/31/2016 $0 $14,727,934 $14,727,934 0% $61,860,592 12/31/2015 $0 $16,003,826 $16,003,826 0% $55,530,233 12/31/2014 $0 $15,789,873 $15,789,873 0% $53,652,399 12/31/2013 $0 $16,018,745 $16,018,745 0% $47,024,745 12/31/2012 $0 $17,294,689 $17,294,689 0% $49,784,920 12/31/2011 $0 $16,994,544 $16,994,544 0% $48,101,372 3/1/2010 $0 $12,259,348 $12,259,348 0% $51,896,579 3/1/2009 $0 $11,762,298 $11,762,298 0% $50,141,622 3/1/2008 $0 $7,634,991 $7,634,991 0% $50,230,393 211 of 612 14 SECTION FOUR: SUMMARY OF ACTUARIAL ASSUMPTIONS AND COST METHOD Item 12/31/2017 Valuation ACTUARIAL COST METHOD The Actuarial Cost Method used in this valuation is the Entry Age Normal Actuarial Cost Method. Under this Method, a Normal Cost is developed by spreading the actuarial value of benefits expected to be received by each active participant over the total working lifetime of that participant as a level percentage of pay. To the extent that current assets and future Normal Costs do no support participant’s expected future benefits, an Unfunded Actuarial Accrued Liability (“UAAL”) develops. The UAAL is generally amortized over a defined period of time. Unfunded actuarial accrued liabilities are amortized over a 30-year level percentage of pay open period. DISCOUNT (INTEREST) RATE A discount rate of 4.5% was used. SALARY PROGRESSION 3.5% per year. MONTHLY BLENDED GROUP PREMIUM COSTS Coverage HMO-BA HMO-IL PPO1 PPO2 Single $ 493.04 $ 553.94 $ 687.49 $ 600.60 Family $ 1,326.21 $ 1,490.14 $ 1,890.59 $ 1,651.61 * For valuation calculations, blended rates are adjusted to reflect the individual participant age through actuarial rate factors. RETIREE CONTRIBUTIONS Retirees contribute 100% of the blended average employee group cost. MORTALITY Probabilities of death for participants were according to the RP2000 Mortality Table projected to 2016 with scale AA for Males and Females. RETIREMENT Representative retirement rates by age are: Age Police Fire Municipal Age Police Fire Municipal 50 0.36 0.19 N/A 60 0.22 0.28 0.10 51 0.22 0.12 N/A 61 0.30 0.36 0.10 52 0.18 0.04 N/A 62 0.39 0.44 0.40 53 0.19 0.06 N/A 63 0.48 0.52 0.20 54 0.19 0.09 N/A 64 0.57 0.60 0.20 55 0.20 0.12 0.05 65 0.65 0.68 1.00 56 0.20 0.15 0.05 66 0.74 0.76 1.00 57 0.20 0.19 0.05 67 0.83 0.84 1.00 58 0.21 0.22 0.05 68 0.91 0.92 1.00 59 0.21 0.25 0.05 69 1.00 1.00 1.00 212 of 612 15 Item 12/31/2017 Valuation WITHDRAWAL Representative withdrawal rates by age are: Age Police Fire Municipal 20 0.0500 0.0397 0.3000 30 0.0416 0.0146 0.0500 40 0.0119 0.0042 0.0300 50 0.0000 0.0000 0.0100 60 0.0000 0.0000 0.0001 DISABILITY Sample rates by age are: Age Police Fire Municipal 25 0.00048 0.0020 0.001 35 0.00138 0.0040 0.002 45 0.00350 0.0096 0.002 55 0.00560 0.0370 0.002 65 0.00000 0.0000 0.002 * 20% of disabilities are assumed to occur in the line of duty PARTICIPATION 60% of future retirees were assumed to participate in the plan. SPOUSE INFORMATION 50% of employees were assumed to have participating spouses. Females were assumed to be 3 years younger than males. HEALTH CARE COST INFLATION RATES Period Rates 2016 8.5% 2017 8.0% 2018 7.5% 2019 7.0% 2020 6.5% 2021 6.0% 2022 5.5% 2023 5.0% 2024 and after 4.5% 213 of 612 16 SECTION FIVE: PARTICIPANT DATA SUMMARY AS OF DECEMBER 31, 2016 Department Active Retired City Paid Retired Grand Total Police 217 20 1 238 Fire 105 21 12 138 General City 274 31 1 306 Water 42 42 Fleet 10 10 Parking 5 5 Sewer 11 11 E911 4 4 CDBG 4 4 Eco. Development 35 1 36 Library 18 18 Solid Waste 4 4 Total 729 73 14 816 AGE AND SERVICE DISTRIBUTION AS OF DECEMBER 31, 2016 Age Group Service Total 0 - 4 5 - 9 10 - 14 15 - 19 20 - 24 25 - 29 30 - 34 35 - 39 40+ Under 20 0 20 - 24 7 7 25 - 29 49 7 56 30 - 34 56 44 14 114 35 - 39 41 32 43 6 122 40 - 44 17 14 37 19 1 88 45 – 49 16 11 20 41 15 5 108 50 - 54 8 8 14 18 13 17 5 83 55 - 59 8 7 8 11 8 14 8 4 68 60 - 64 1 7 11 14 6 7 6 2 1 55 65 & Over 2 7 6 4 3 4 1 1 28 Total 205 137 153 113 43 46 23 7 2 729 Average Age: 44.5 years Average Length of Service: 11.8 years 214 of 612 17 SECTION SIX: SUMMARY OF PRINCIPAL PLAN PROVISIONS Item Provision ELIGIBILITY Employees are eligible to retire from the City of Evanston and continue their health coverage after meeting the age and service requirements for retirement. Benefit Eligibility Police: Age 50 and 20 years of service; or age 60 and 8 years of service. Fire: Age 50 and 20 years of service; or age 60 and 10 years of service. Municipal: Age 55 and 8 years of service BENEFIT AMOUNT Retirees and their dependents may continue coverage under The City of Evanston’s group health program by contributing a monthly premium. They may participate in any of the plans available to active employees. Retirees prior to age 65 contribute the blended average employee group cost. After age 65, retirees pay the full Medicare eligible cost of coverage. The City pays the difference between the actuarial cost of the health coverage for retirees and the blended average employee group cost. Certain disabled Police and Fire retirees and their dependents are covered at no cost to the member or dependents. 215 of 612 For City Council meeting of July 10, 2017 Item A4 Resolution 58-R-17: Authorization of Purchase Contract, 2005 Grey Ave For Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Wally Bobkiewicz, City Manager Johanna Leonard, Director of Community Development Michelle Masoncup, Deputy City Attorney Sarah Flax, Housing and Grants Administrator Subject: Resolution 58-R-17, Authorizing City Manager to Execute a Real Estate Contract for the Purchase of a Vacant Lot Located at 2005 Grey Avenue Date: June 28, 2017 Recommended Action: Staff recommends City Council adopt Resolution 58-R-17, authorizing the City Manager to execute a sales contract to purchase the vacant residential lot at 2005 Grey Avenue for $42,500. This lot was identified as the site for the ETHS Geometry in Construction (GIC) house to be constructed in school year 2017-2018. Funding Source: The City’s Affordable Housing Fund (AHF), (Account 250.21.5465.65535) is the proposed funding source. The adopted FY2017 budget includes $1,000,000 for affordable housing projects; to date, $326,502 has been committed to projects, leaving a balance of $673,498. The cash balance in the AHF is approximately $1.1 million. Livability Benefits: Built Environment: Support housing affordability; Equity & Empowerment: Ensure equitable access to community benefits, and support poverty prevention and alleviation. Background: Historically, the City has donated lots acquired through the Neighborhood Stabilization Program 2 for GIC homes, for which ETHS funded the construction costs. The City currently does not have a lot to donate for the 2017-2018 home. If a lot is not be identified and acquired, ETHS will have to cancel the program for at least the 2017- 2018 school year. Following purchase of the property, confirmation that the GIC Memorandum 216 of 612 program is moving forward, staff will return for authorization to transfer the property to ETHS at a future City Council meeting. GIC is one of the most popular classes, with 99 students registered for the 2017-2018 school year. ETHS homes address an important need for ownership housing that is affordable to moderate and middle income families, defined as households with incomes ≤120% of the area median. ETHS employees are prioritized for purchase. Community Partners for Affordable Housing (CPAH) manages the sale of the ETHS homes. Long-term affordability is maintained using 99-year renewable ground leases or Land Use Restriction Agreements (LURA) and resale restrictions to households with incomes ≤120% of the area median. Properties developed to date through this program are: • 1941 Jackson Avenue, a one-story home from GIC’s 2013-14 school year • 1820 Dodge Avenue, a two-story home from GIC’s 2014-2015 school year • 2142 Dewey Avenue, a two-story home from GIC’s 2015-2016 school year • 1509 Emerson Street, a two-story home from GIC’s 2016-2017 school year The first GIC home was purchased by a first time homebuyer who is a Special Education Aide at ETHS. Potential buyers are being income qualified and are securing their financing for the second and third GIS homes; one is an ETHS employee. Sales are expected to be finalized this year. 1509 Emerson Street home was moved to its permanent site on June 26, 2017. Plumbing, electrical, HVAC, drywall, etc. will be installed by licensed contractors; completion is anticipated by spring of 2018. An ETHS employee has already expressed interest in purchasing the home. Property acquisition for affordable housing is an eligible use of the AHF. The GIC program effectively leverages other sources of funding, as preconstruction and construction costs, including architectural fees, materials and on-site labor (electrical, plumbing, HVAC, drywall, etc.) are borne by ETHS. The City waives the building and right of way permit fees. As 2005 Grey Avenue is a smaller lot than other ETHS home lots, a new or modified home will likely be required. ETHS will work with City staff on the size and design of the home, in consultation with Alderman Rue Simmons. The City will continue to work to acquire lots for GIC for future program years through the No Cash Bid and Blight Reduction programs in order to continue the program. Attachments: Resolution 58-R-17: Authorization of Purchase Contract, 2005 Grey Ave 217 of 612 6/28/2017 58-R-17 A RESOLUTION Authorizing the City Manager to Execute a Real Estate Contract for the Purchase of a Vacant Lot Located at 2005 Grey Avenue in Evanston, Illinois WHEREAS, the City of Evanston seeks to purchase a vacant lot at 2005 Grey Avenue, Evanston, Illinois, and legally described as: Lot 3 in Community Hospital of Evanston Resubdivision of Lots 25 through 29 in Block 2 in Whipple’s Addition to Evanston in Section 13, Township 41 North, Range 13 East of the Third Principal Meridian, in Cook County, Illinois (the “Subject Property”); and WHEREAS, the Subject Property will be utilized as the future site of the next home constructed through the Geometry in Construction program at the Evanston Township High School District No. 202 (ETHS); and WHEREAS, ETHS students will design and construct the home structure at ETHS, relocate it to the Subject Property where contractors will complete the construction, and the home will be sold to a buyer with a 99-year renewable ground lease to maintain affordability restrictions recorded against the property; and WHEREAS, the City Council hereby finds and determines that the best interests of the City of Evanston and its residents will be served by purchasing the aforesaid Subject Property, on terms consistent with the Sale Agreement for Real Estate, attached hereto as Exhibit A and incorporated herein by reference (hereinafter, the “Agreement”); and 218 of 612 58-R-17 ~ 2 ~ NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized to purchase the vacant lot located at 2005 Grey Avenue, Evanston, Illinois for a purchase price of $42,500 (Forty-Two Thousand Five Hundred Dollars). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of said agreement to close the purchase transaction as he may be determine to be in the best interests of the City. SECTION 3: This resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Adopted: __________________, 2017 219 of 612 58-R-17 ~ 3 ~ EXHIBIT A REAL ESTATE CONTRACT 220 of 612 MULTI-BOARD RESIDENTIAL REAL ESTATE CONTRACT 6.1 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 1 of 13 1. THE PARTIES: Buyer and Seller are hereinafter referred to as the “Parties”. 1 Buyer Name(s) [please print] 2 Seller Name (s) [please print] 3 If Dual Agency Applies, Complete Optional Paragraph 31. 4 2. THE REAL ESTATE: Real Estate shall be defined as the property, all improvements, the fixtures and Personal 5 Property included therein. Seller agrees to convey to Buyer or to Buyer’s designated grantee, the Real Estate 6 with approximate lot size or acreage of commonly known as: 7 8 Address City State Zip 9 10 County Unit # (If applicable) Permanent Index Number(s) of Real Estate 11 If Condo/Coop/Townhome Parking is Included: # of spaces(s) ; identified as Space(s) # ; 12 [check type] deeded space, PIN: limited common element assigned space. 13 3. PURCHASE PRICE: The Purchase Price shall be $ . After the payment of 14 Earnest Money as provided below, the balance of the Purchase Price, as adjusted by prorations, shall be paid at 15 Closing in “Good Funds” as defined by law. 16 4. EARNEST MONEY: Earnest Money shall be held in trust for the mutual benefit of the Parties by [check one]: 17 Seller’s Brokerage; Buyer’s Brokerage; As otherwise agreed by the Parties, as “Escrowee”. 18 Initial Earnest Money of $ shall be tendered to Escrowee on or before day(s) after Date 19 of Acceptance. Additional Earnest Money of $ shall be tendered by , 20 . 20 5. FIXTURES AND PERSONAL PROPERTY AT NO ADDITIONAL COST: All of the fixtures and included Personal 21 Property are owned by Seller and to Seller’s knowledge are in operating condition on the Date of Acceptance, 22 unless otherwise stated herein. Seller agrees to transfer to Buyer all fixtures, all heating, electrical, plumbing, 23 and well systems together with the following items of Personal Property at no additional cost by Bill of Sale at 24 Closing [Check or enumerate applicable items]: 25 __ Refrigerator __ Central Air Conditioning __ Central Humidifier __ Light Fixtures, as they exist 26 __ Oven/Range/Stove __ Window Air Conditioner(s) __ Water Softener (owned) __ Built-in or attached shelving 27 __ Microwave __ Ceiling Fan(s) __ Sump Pump(s) __ All Window Treatments & Hardware 28 __ Dishwasher __ Intercom System __ Electronic or Media Air Filter(s) __ Existing Storms and Screens 29 __ Garbage Disposal __ Backup Generator System __ Central Vac & Equipment __ Fireplace Screens/Doors/Grates 30 __ Trash Compactor __ Satellite Dish __ Security System(s) (owned) __ Fireplace Gas Log(s) 31 __ Washer __ Outdoor Shed __ Garage Door Opener(s) __ Invisible Fence System, Collar & Box 32 __ Dryer __ Planted Vegetation with all Transmitters __ Smoke Detectors 33 __ Attached Gas Grill __ Outdoor Play Set(s) __ All Tacked Down Carpeting __ Carbon Monoxide Detectors 34 Other Items Included at No Additional Cost: 35 36 Items Not Included: 37 38 Seller warrants to Buyer that all fixtures, systems and Personal Property included in this Contract shall be in 39 operating condition at Possession except: . 40 A system or item shall be deemed to be in operating condition if it performs the function for which it is 41 intended, regardless of age, and does not constitute a threat to health or safety. 42 If Home Warranty will be provided, complete Optional Paragraph 34. 43 n/a 31X135 2005 GREY AVE EVANSTON IL 60201 2005 GREY AVE EVANSTON IL 60201 4 10131040260000 Maya Maslarova 0.00 City of Evanston 17 Cook by 12th of July4,250 42,500 221 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 2 of 13 6. CLOSING: Closing shall be on , 20 _____ or at such time as mutually agreed by the 44 Parties in writing. Closing shall take place at the escrow office of the title company (or its issuing agent) that will 45 issue the Owner’s Policy of Title Insurance, situated nearest the Real Estate or as shall be agreed mutually by the Parties. 46 7. POSSESSION: Unless otherwise provided in Paragraph 40, Seller shall deliver possession to Buyer at Closing. 47 Possession shall be deemed to have been delivered when Seller has vacated the Real Estate and delivered keys 48 to the Real Estate to Buyer or to the office of the Seller’s Brokerage. 49 8. MORTGAGE CONTINGENCY: If this transaction is NOT CONTINGENT ON FINANCING, Optional Paragraph 36 a) OR 50 Paragraph 36 b) MUST BE USED. If any portion of Paragraph 36 is used, the provisions of this Paragraph 8 are NOT APPLICABLE. 51 This Contract is contingent upon Buyer obtaining a [check one] fixed; adjustable; [check one] conventional; 52 FHA/VA (if FHA/VA is chosen, complete Paragraph 37); other loan for % 53 of the Purchase Price, plus private mortgage insurance (PMI), if required, with an interest rate (initial rate if an 54 adjustable rate mortgage used) not to exceed % per annum, amortized over not less than years. 55 Buyer shall pay loan origination fee and/or discount points not to exceed % of the loan amount. Buyer 56 shall pay usual and customary processing fees and closing costs charged by lender. (Complete Paragraph 35 if 57 closing cost credits apply). 58 Buyer shall make written loan application within five (5) Business Days after the Date of Acceptance; failure to 59 do so shall constitute an act of Default under this Contract. [Complete both a) and b)]: 60 a) Not later than , 20 , (if no date is inserted, the date shall be twenty-one (21) days after 61 the Date of Acceptance) Buyer shall provide written evidence from Buyer’s licensed lending institution 62 confirming that Buyer has provided to such lending institution an “Intent to Proceed” as that term is defined 63 in the rules of the Consumer Financial Protection Bureau and has paid all lender application and appraisal 64 fees. If Buyer is unable to provide such written evidence, Seller shall have the option of declaring this 65 Contract terminated by giving Notice to the other Party not later than two (2) Business Days after the date 66 specified herein or any extension date agreed to by the Parties in writing. 67 b) Not later than , 20 , (if no date is inserted, the date shall be sixty (60) days after the 68 Date of Acceptance) Buyer shall provide written evidence from Buyer’s licensed lending institution 69 confirming that Buyer has received a written mortgage commitment for the loan referred to above. If Buyer 70 is unable to provide such written evidence either Buyer or Seller shall have the option of declaring this 71 Contract terminated by giving Notice to the other Party not later than two (2) Business Days after the date 72 specified herein or any extension date agreed to by the Parties in writing. 73 A Party causing delay in the loan approval process shall not have the right to terminate under either of the 74 preceding paragraphs. In the event neither Party elects to declare this Contract terminated as of the latter of 75 the dates specified above (as may be amended from time to time), then this Contract shall continue in full 76 force and effect without any loan contingencies. 77 Unless otherwise provided in Paragraph 32, this Contract shall not be contingent upon the sale and/or 78 closing of Buyer’s existing real estate. Buyer shall be deemed to have satisfied the financing conditions of this 79 paragraph if Buyer obtains a loan commitment in accordance with the terms of this paragraph even though the 80 loan is conditioned on the sale and/or closing of Buyer’s existing real estate. 81 9. STATUTORY DISCLOSURES: If applicable, prior to signing this Contract, Buyer: 82 [check one] has has not received a completed Illinois Residential Real Property Disclosure; 83 [check one] has has not received the EPA Pamphlet, “Protect Your Family From Lead In Your Home”; 84 [check one] has has not received a Lead-Based Paint Disclosure; 85 [check one] has has not received the IEMA, “Radon Testing Guidelines for Real Estate Transactions”; 86 July 21st cash 2005 GREY AVE EVANSTON IL 60201 4 17 222 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 3 of 13 [check one] has has not received the Disclosure of Information on Radon Hazards. 87 10. PRORATIONS: Proratable items shall include without limitation, rents and deposits (if any) from tenants; 88 Special Service Area or Special Assessment Area tax for the year of Closing only; utilities, water and sewer; and 89 Homeowner or Condominium Association fees (and Master/Umbrella Association fees, if applicable). 90 Accumulated reserves of a Homeowner/Condominium Association(s) are not a proratable item. Seller 91 represents that as of the Date of Acceptance Homeowner/Condominium Association(s) fees are $ 92 per (and, if applicable Master/Umbrella Association fees are $ per ). 93 Seller agrees to pay prior to or at Closing any special assessments (by any association or governmental entity) 94 confirmed prior to the Date of Acceptance. Special Assessment Area or Special Service Area installments due 95 after the year of Closing shall not be proratable items and shall be paid by Buyer. The general Real Estate taxes 96 shall be prorated as of the date of Closing based on % of the most recent ascertainable full year tax bill. All 97 prorations shall be final as of Closing, except as provided in Paragraph 22. If the amount of the most recent 98 ascertainable full year tax bill reflects a homeowner, senior citizen or other exemption, a senior freeze or senior 99 deferral, then Seller has submitted or will submit in a timely manner all necessary documentation to the 100 appropriate governmental entity, before or after Closing, to preserve said exemption(s). The requirements of 101 this Paragraph shall survive the Closing. 102 11. ATTORNEY REVIEW: Within five (5) Business Days after Date of Acceptance, the attorneys for the respective 103 Parties, by Notice, may: 104 a) Approve this Contract; or 105 b) Disapprove this Contract, which disapproval shall not be based solely upon the Purchase Price; or 106 c) Propose modifications except for the Purchase Price. If within ten (10) Business Days after the Date of 107 Acceptance written agreement is not reached by the Parties with respect to resolution of the proposed 108 modifications, then either Party may terminate this Contract by serving Notice, whereupon this Contract 109 shall be null and void; or 110 d) Propose suggested changes to this Contract. If such suggestions are not agreed upon, neither Party may 111 declare this Contract null and void and this Contract shall remain in full force and effect. 112 Unless otherwise specified, all Notices shall be deemed made pursuant to Paragraph 11 c). If Notice is not 113 served within the time specified herein, the provisions of this paragraph shall be deemed waived by the 114 Parties and this Contract shall remain in full force and effect. 115 12. PROFESSIONAL INSPECTIONS AND INSPECTION NOTICES: Buyer may conduct at Buyer’s expense (unless 116 otherwise provided by governmental regulations) any or all of the following inspections of the Real Estate by 117 one or more licensed or certified inspection services: home, radon, environmental, lead-based paint, lead-based 118 paint hazards or wood-destroying insect infestation. 119 a) Buyer agrees that minor repairs and routine maintenance items of the Real Estate do not constitute defects 120 and are not a part of this contingency. The fact that a functioning major component may be at the end of 121 its useful life shall not render such component defective for purposes of this paragraph. Buyer shall 122 indemnify Seller and hold Seller harmless from and against any loss or damage caused by the acts of 123 negligence of Buyer or any person performing any inspection. The home inspection shall cover only the 124 major components of the Real Estate, including but not limited to central heating system(s), central cooling 125 system(s), plumbing and well system, electrical system, roof, walls, windows, doors, ceilings, floors, 126 appliances and foundation. A major component shall be deemed to be in operating condition if it performs 127 the function for which it is intended, regardless of age, and does not constitute a threat to health or safety. If 128 radon mitigation is performed, Seller shall pay for any retest. 129 2005 GREY AVE EVANSTON IL 60201 105 223 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 4 of 13 b) Buyer shall serve Notice upon Seller or Seller’s attorney of any defects disclosed by any inspection for which 130 Buyer requests resolution by Seller, together with a copy of the pertinent pages of the inspection reports 131 within five (5) Business Days (ten (10) calendar days for a lead-based paint or lead-based paint hazard 132 inspection) after the Date of Acceptance. If within ten (10) Business Days after the Date of Acceptance 133 written agreement is not reached by the Parties with respect to resolution of all inspection issues, then either 134 Party may terminate this Contract by serving Notice to the other Party, whereupon this Contract shall be 135 null and void. 136 c) Notwithstanding anything to the contrary set forth above in this paragraph, in the event the inspection 137 reveals that the condition of the Real Estate is unacceptable to Buyer and Buyer serves Notice to Seller 138 within five (5) Business Days after the Date of Acceptance, this Contract shall be null and void. Said Notice 139 shall not include any portion of the inspection reports unless requested by Seller. 140 d) Failure of Buyer to conduct said inspection(s) and notify Seller within the time specified operates as a 141 waiver of Buyer’s rights to terminate this Contract under this Paragraph 12 and this Contract shall remain 142 in full force and effect. 143 13. HOMEOWNER INSURANCE: This Contract is contingent upon Buyer obtaining evidence of insurability for an 144 Insurance Service Organization HO-3 or equivalent policy at standard premium rates within ten (10) Business 145 Days after the Date of Acceptance. If Buyer is unable to obtain evidence of insurability and serves Notice 146 with proof of same to Seller within time specified, this Contract shall be null and void. If Notice is not 147 served within the time specified, Buyer shall be deemed to have waived this contingency and this Contract 148 shall remain in full force and effect. 149 14. FLOOD INSURANCE: Buyer shall have the option to declare this Contract null and void if the Real Estate is 150 located in a special flood hazard area. If Notice of the option to declare contract null and void is not given to 151 Seller within ten (10) Business Days after the Date of Acceptance or by the time specified in Paragraph 8 b), 152 whichever is later, Buyer shall be deemed to have waived such option and this Contract shall remain in full 153 force and effect. Nothing herein shall be deemed to affect any rights afforded by the Residential Real Property 154 Disclosure Act. 155 15. CONDOMINIUM/COMMON INTEREST ASSOCIATIONS: (If applicable) The Parties agree that the terms 156 contained in this paragraph, which may be contrary to other terms of this Contract, shall supersede any 157 conflicting terms. 158 a) Title when conveyed shall be good and merchantable, subject to terms, provisions, covenants and conditions 159 of the Declaration of Condominium/Covenants, Conditions and Restrictions (“Declaration/CCRs”) and all 160 amendments; public and utility easements including any easements established by or implied from the 161 Declaration/CCRs or amendments thereto; party wall rights and agreements; limitations and conditions 162 imposed by the Condominium Property Act; installments due after the date of Closing of general 163 assessments established pursuant to the Declaration/CCRs. 164 b) Seller shall be responsible for payment of all regular assessments due and levied prior to Closing and for all 165 special assessments confirmed prior to the Date of Acceptance. 166 c) Seller shall notify Buyer of any proposed special assessment or increase in any regular assessment between 167 the Date of Acceptance and Closing. The Parties shall have three (3) Business Days to reach agreement 168 relative to payment thereof. Absent such agreement either Party may declare the Contract null and void. 169 d) Seller shall, within five (5) Business Days from the Date of Acceptance, apply for those items of disclosure 170 upon sale as described in the Illinois Condominium Property Act, and provide same in a timely manner, but 171 no later than the time period provided for by law. This Contract is subject to the condition that Seller be able 172 2005 GREY AVE EVANSTON IL 60201 224 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 5 of 13 to procure and provide to Buyer a release or waiver of any right of first refusal or other pre-emptive rights to 173 purchase created by the Declaration/CCRs. In the event the Condominium Association requires the personal 174 appearance of Buyer or additional documentation, Buyer agrees to comply with same. 175 e) In the event the documents and information provided by Seller to Buyer disclose that the existing 176 improvements are in violation of existing rules, regulations or other restrictions or that the terms and 177 conditions contained within the documents would unreasonably restrict Buyer’s use of the premises or 178 would result in financial obligations unacceptable to Buyer in connection with owning the Real Estate, then 179 Buyer may declare this Contract null and void by giving Seller Notice within five (5) Business Days after the 180 receipt of the documents and information required by this Paragraph, listing those deficiencies which are 181 unacceptable to Buyer. If Notice is not served within the time specified, Buyer shall be deemed to have 182 waived this contingency, and this Contract shall remain in full force and effect. 183 f) Seller shall not be obligated to provide a condominium survey. 184 g) Seller shall provide a certificate of insurance showing Buyer and Buyer’s mortgagee, if any, as an insured. 185 16. THE DEED: Seller shall convey or cause to be conveyed to Buyer or Buyer’s Designated grantee good and 186 merchantable title to the Real Estate by recordable Warranty Deed, with release of homestead rights, (or the 187 appropriate deed if title is in trust or in an estate), and with real estate transfer stamps to be paid by Seller 188 (unless otherwise designated by local ordinance). Title when conveyed will be good and merchantable, subject 189 only to: covenants, conditions and restrictions of record and building lines and easements, if any, provided they 190 do not interfere with the current use and enjoyment of the Real Estate; and general real estate taxes not due and 191 payable at the time of Closing. 192 17. MUNICIPAL ORDINANCE, TRANSFER TAX, AND GOVERNMENTAL COMPLIANCE: 193 a) The Parties are cautioned that the Real Estate may be situated in a municipality that has adopted a pre-194 closing inspection requirement, municipal Transfer Tax or other similar ordinances. Transfer taxes required 195 by municipal ordinance shall be paid by the Party designated in such ordinance. 196 b) The Parties agree to comply with the reporting requirements of the applicable sections of the Internal 197 Revenue Code and the Real Estate Settlement Procedures Act of 1974, as amended. 198 18. TITLE: At Seller’s expense, Seller will deliver or cause to be delivered to Buyer or Buyer’s attorney within 199 customary time limitations and sufficiently in advance of Closing, as evidence of title in Seller or Grantor, a title 200 commitment for an ALTA title insurance policy in the amount of the Purchase Price with extended coverage by 201 a title company licensed to operate in the State of Illinois, issued on or subsequent to the Date of Acceptance, 202 subject only to items listed in Paragraph 16. The requirement to provide extended coverage shall not apply if the 203 Real Estate is vacant land. The commitment for title insurance furnished by Seller will be presumptive evidence 204 of good and merchantable title as therein shown, subject only to the exceptions therein stated. If the title 205 commitment discloses any unpermitted exceptions or if the Plat of Survey shows any encroachments or other 206 survey matters that are not acceptable to Buyer, then Seller shall have said exceptions, survey matters or 207 encroachments removed, or have the title insurer commit to either insure against loss or damage that may 208 result from such exceptions or survey matters or insure against any court-ordered removal of the 209 encroachments. If Seller fails to have such exceptions waived or insured over prior to Closing, Buyer may elect 210 to take title as it then is with the right to deduct from the Purchase Price prior encumbrances of a definite or 211 ascertainable amount. Seller shall furnish Buyer at Closing an Affidavit of Title covering the date of Closing, and 212 shall sign any other customary forms required for issuance of an ALTA Insurance Policy. 213 19. PLAT OF SURVEY: Not less than one (1) Business Day prior to Closing, except where the Real Estate is a 214 condominium (see Paragraph 15) Seller shall, at Seller’s expense, furnish to Buyer or Buyer’s attorney a Plat of 215 2005 GREY AVE EVANSTON IL 60201 225 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 6 of 13 Survey that conforms to the current Minimum Standard of Practice for boundary surveys, is dated not more 216 than six (6) months prior to the date of Closing, and is prepared by a professional land surveyor licensed to 217 practice land surveying under the laws of the State of Illinois. The Plat of Survey shall show visible evidence of 218 improvements, rights of way, easements, use and measurements of all parcel lines. The land surveyor shall set 219 monuments or witness corners at all accessible corners of the land. All such corners shall also be visibly staked 220 or flagged. The Plat of Survey shall include the following statement placed near the professional land surveyor’s 221 seal and signature: “This professional service conforms to the current Illinois Minimum Standards for a 222 boundary survey.” A Mortgage Inspection, as defined, is not a boundary survey and is not acceptable. 223 20. DAMAGE TO REAL ESTATE OR CONDEMNATION PRIOR TO CLOSING: If prior to delivery of the deed the 224 Real Estate shall be destroyed or materially damaged by fire or other casualty, or the Real Estate is taken by 225 condemnation, then Buyer shall have the option of either terminating this Contract (and receiving a refund of 226 earnest money) or accepting the Real Estate as damaged or destroyed, together with the proceeds of the 227 condemnation award or any insurance payable as a result of the destruction or damage, which gross proceeds 228 Seller agrees to assign to Buyer and deliver to Buyer at Closing. Seller shall not be obligated to repair or replace 229 damaged improvements. The provisions of the Uniform Vendor and Purchaser Risk Act of the State of Illinois 230 shall be applicable to this Contract, except as modified by this paragraph. 231 21. CONDITION OF REAL ESTATE AND INSPECTION: Seller agrees to leave the Real Estate in broom clean 232 condition. All refuse and personal property that is not to be conveyed to Buyer shall be removed from the Real 233 Estate at Seller’s expense prior to delivery of Possession. Buyer shall have the right to inspect the Real Estate, 234 fixtures and included Personal Property prior to Possession to verify that the Real Estate, improvements and 235 included Personal Property are in substantially the same condition as of the Date of Acceptance, normal wear 236 and tear excepted. 237 22. REAL ESTATE TAX ESCROW: In the event the Real Estate is improved, but has not been previously taxed for 238 the entire year as currently improved, the sum of three percent (3%) of the Purchase Price shall be deposited in 239 escrow with the title company with the cost of the escrow to be divided equally by Buyer and Seller and paid at 240 Closing. When the exact amount of the taxes to be prorated under this Contract can be ascertained, the taxes 241 shall be prorated by Seller’s attorney at the request of either Party and Seller’s share of such tax liability after 242 proration shall be paid to Buyer from the escrow funds and the balance, if any, shall be paid to Seller. If Seller’s 243 obligation after such proration exceeds the amount of the escrow funds, Seller agrees to pay such excess 244 promptly upon demand. 245 23. SELLER REPRESENTATIONS: Seller’s representations contained in this paragraph shall survive the Closing. 246 Seller represents that with respect to the Real Estate Seller has no knowledge of nor has Seller received any 247 written notice from any association or governmental entity regarding: 248 a) zoning, building, fire or health code violations that have not been corrected; 249 b) any pending rezoning; 250 c) boundary line disputes; 251 d) any pending condemnation or Eminent Domain proceeding; 252 e) easements or claims of easements not shown on the public records; 253 f) any hazardous waste on the Real Estate; 254 g) any improvements to the Real Estate for which the required initial and final permits were not obtained; 255 h) any improvements to the Real Estate which are not included in full in the determination of the most recent tax assessment; or 256 i) any improvements to the Real Estate which are eligible for the home improvement tax exemption. 257 Seller further represents that: 258 2005 GREY AVE EVANSTON IL 60201 226 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 7 of 13 [Initials] ____ ____ ____ ____ There [check one] is is not a pending or unconfirmed special assessment 259 affecting the Real Estate by any association or governmental entity payable by Buyer after the date of Closing. 260 ____ ____ ____ ____ The Real Estate [check one] is is not located within a Special Assessment Area or 261 Special Service Area, payments for which will not be the obligation of Seller after the year in which the Closing occurs. 262 All Seller representations shall be deemed re-made as of Closing. If prior to Closing Seller becomes aware of 263 matters that require modification of the representations previously made in this Paragraph 23, Seller shall 264 promptly notify Buyer. If the matters specified in such Notice are not resolved prior to Closing, Buyer may 265 terminate this Contract by Notice to Seller and this Contract shall be null and void. 266 24. BUSINESS DAYS/HOURS: Business Days are defined as Monday through Friday, excluding Federal 267 holidays. Business Hours are defined as 8:00 A.M. to 6:00 P.M. Chicago time. 268 25. FACSIMILE OR DIGITAL SIGNATURES: Facsimile or digital signatures shall be sufficient for purposes of 269 executing, negotiating, and finalizing this Contract, and delivery thereof by one of the following methods shall 270 be deemed delivery of this Contract containing original signature(s). An acceptable facsimile signature may be 271 produced by scanning an original, hand-signed document and transmitting same by facsimile. An acceptable 272 digital signature may be produced by use of a qualified, established electronic security procedure mutually 273 agreed upon by the Parties. Transmissions of a digitally signed copy hereof shall be by an established, mutually 274 acceptable electronic method, such as creating a PDF (“Portable Document Format”) document incorporating 275 the digital signature and sending same by electronic mail. 276 26. DIRECTION TO ESCROWEE: In every instance where this Contract shall be deemed null and void or if this 277 Contract may be terminated by either Party, the following shall be deemed incorporated: “and Earnest Money 278 refunded upon the joint written direction by the Parties to Escrowee or upon an entry of an order by a court of 279 competent jurisdiction.” 280 In the event either Party has declared the Contract null and void or the transaction has failed to close as 281 provided for in this Contract and if Escrowee has not received joint written direction by the Parties or such court 282 order, the Escrowee may elect to proceed as follows: 283 a) Escrowee shall give written Notice to the Parties as provided for in this Contract at least fourteen (14) days 284 prior to the date of intended disbursement of Earnest Money indicating the manner in which Escrowee 285 intends to disburse in the absence of any written objection. If no written objection is received by the date 286 indicated in the Notice then Escrowee shall distribute the Earnest Money as indicated in the written Notice 287 to the Parties. If any Party objects in writing to the intended disbursement of Earnest Money then Earnest 288 Money shall be held until receipt of joint written direction from all Parties or until receipt of an order of a 289 court of competent jurisdiction. 290 b) Escrowee may file a Suit for Interpleader and deposit any funds held into the Court for distribution after 291 resolution of the dispute between Seller and Buyer by the Court. Escrowee may retain from the funds 292 deposited with the Court the amount necessary to reimburse Escrowee for court costs and reasonable 293 attorney’s fees incurred due to the filing of the Interpleader. If the amount held in escrow is inadequate to 294 reimburse Escrowee for the costs and attorney’s fees, Buyer and Seller shall jointly and severally indemnify 295 Escrowee for additional costs and fees incurred in filing the Interpleader action. 296 27. NOTICE: Except as provided in Paragraph 32 c) 2) regarding the manner of service for “kick-out” Notices, all 297 Notices shall be in writing and shall be served by one Party or attorney to the other Party or attorney. Notice to 298 any one of the multiple person Party shall be sufficient Notice to all. Notice shall be given in the following manner: 299 a) By personal delivery; or 300 4 2005 GREY AVE EVANSTON IL 60201 4 227 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 8 of 13 b) By mailing to the addresses recited herein by regular mail and by certified mail, return receipt requested. Except 301 as otherwise provided herein, Notice served by certified mail shall be effective on the date of mailing; or 302 c) By facsimile transmission. Notice shall be effective as of date and time of the transmission, provided that the 303 Notice transmitted shall be sent on Business Days during Business Hours. In the event Notice is transmitted 304 during non-business hours, the effective date and time of Notice is the first hour of the next Business Day after 305 transmission; or 306 d) By e-mail transmission if an e-mail address has been furnished by the recipient Party or the recipient Party’s 307 attorney to the sending Party or is shown in this Contract. Notice shall be effective as of date and time of e-mail 308 transmission, provided that, in the event e-mail Notice is transmitted during non-business hours, the effective 309 date and time of Notice is the first hour of the next Business Day after transmission. An attorney or Party may 310 opt out of future e-mail Notice by any form of Notice provided by this Contract; or 311 e) By commercial overnight delivery (e.g., FedEx). Such Notice shall be effective on the next Business Day 312 following deposit with the overnight delivery company. 313 28. PERFORMANCE: Time is of the essence of this Contract. In any action with respect to this Contract, the Parties 314 are free to pursue any legal remedies at law or in equity and the prevailing party in litigation shall be entitled to 315 collect reasonable attorney fees and costs from the non-prevailing party as ordered by a court of competent jurisdiction. 316 29. CHOICE OF LAW AND GOOD FAITH: All terms and provisions of this Contract including but not limited to the 317 Attorney Review and Professional Inspection paragraphs shall be governed by the laws of the State of Illinois and 318 are subject to the covenant of good faith and fair dealing implied in all Illinois contracts. 319 30. OTHER PROVISIONS: This Contract is also subject to those OPTIONAL PROVISIONS initialed by the Parties 320 and the following additional attachments, if any: 321 . 322 OPTIONAL PROVISIONS (Applicable ONLY if initialed by all Parties) 323 [Initials] ____ ____ ____ ____ 31. CONFIRMATION OF DUAL AGENCY: The Parties confirm that they have previously 324 consented to (Licensee) acting as a Dual Agent in providing 325 brokerage services on their behalf and specifically consent to Licensee acting as a Dual Agent with regard to the 326 transaction referred to in this Contract. 327 ____ ____ ____ ____ 32. SALE OF BUYER’S REAL ESTATE: 328 a) REPRESENTATIONS ABOUT BUYER’S REAL ESTATE: Buyer represents to Seller as follows: 329 1) Buyer owns real estate (hereinafter referred to as “Buyer’s real estate”) with the address of: 330 . 331 Address City State Zip 332 2) Buyer [check one] has has not entered into a contract to sell Buyer’s real estate. 333 If Buyer has entered into a contract to sell Buyer’s real estate, that contract: 334 a) [check one] is is not subject to a mortgage contingency. 335 b) [check one] is is not subject to a real estate sale contingency. 336 c) [check one] is is not subject to a real estate closing contingency. 337 3) Buyer [check one] has has not listed Buyer’s real estate for sale with a licensed real estate broker and 338 in a local multiple listing service. 339 4) If Buyer’s real estate is not listed for sale with a licensed real estate broker and in a local multiple listing 340 service, Buyer [check one]: 341 2005 GREY AVE EVANSTON IL 60201 228 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 9 of 13 a) Shall list real estate for sale with a licensed real estate broker who will place it in a local multiple 342 listing service within five (5) Business Days after Date of Acceptance. 343 [For information only] Broker: 344 Broker’s Address: Phone: 345 b) Does not intend to list said real estate for sale. 346 b) CONTINGENCIES BASED UPON SALE AND/OR CLOSING OF REAL ESTATE: 347 1) This Contract is contingent upon Buyer having entered into a contract for the sale of Buyer’s real estate that 348 is in full force and effect as of , 20 . Such contract should provide for a closing 349 date not later than the Closing Date set forth in this Contract. If Notice is served on or before the date set 350 forth in this subparagraph that Buyer has not procured a contract for the sale of Buyer’s real estate, this 351 Contract shall be null and void. If Notice that Buyer has not procured a contract for the sale of Buyer’s 352 real estate is not served on or before the close of business on the date set forth in this subparagraph, 353 Buyer shall be deemed to have waived all contingencies contained in this Paragraph 32, and this 354 Contract shall remain in full force and effect. (If this paragraph is used, then the following paragraph must 355 be completed.) 356 2) In the event Buyer has entered into a contract for the sale of Buyer’s real estate as set forth in Paragraph 32 357 b) 1) and that contract is in full force and effect, or has entered into a contract for the sale of Buyer’s real 358 estate prior to the execution of this Contract, this Contract is contingent upon Buyer closing the sale of 359 Buyer’s real estate on or before , 20 . If Notice that Buyer has not closed the sale 360 of Buyer’s real estate is served before the close of business on the next Business Day after the date set 361 forth in the preceding sentence, this Contract shall be null and void. If Notice is not served as described 362 in the preceding sentence, Buyer shall have deemed to have waived all contingencies contained in this 363 Paragraph 32, and this Contract shall remain in full force and effect. 364 3) If the contract for the sale of Buyer’s real estate is terminated for any reason after the date set forth in 365 Paragraph 32 b) 1) (or after the date of this Contract if no date is set forth in Paragraph 32 b) 1)), Buyer shall, 366 within three (3) Business Days of such termination, notify Seller of said termination. Unless Buyer, as part 367 of said Notice, waives all contingencies in Paragraph 32 and complies with Paragraph 32 d), this Contract 368 shall be null and void as of the date of Notice. If Notice as required by this subparagraph is not served 369 within the time specified, Buyer shall be in default under the terms of this Contract. 370 c) SELLER’S RIGHT TO CONTINUE TO OFFER REAL ESTATE FOR SALE: During the time of this contingency, 371 Seller has the right to continue to show the Real Estate and offer it for sale subject to the following: 372 1) If Seller accepts another bona fide offer to purchase the Real Estate while contingencies expressed in 373 Paragraph 32 b) are in effect, Seller shall notify Buyer in writing of same. Buyer shall then have 374 hours after Seller gives such Notice to waive the contingencies set forth in Paragraph 32 b), subject to 375 Paragraph 32 d). 376 2) Seller’s Notice to Buyer (commonly referred to as a ‘kick-out’ Notice) shall be in writing and shall be served 377 on Buyer, not Buyer’s attorney or Buyer’s real estate agent. Courtesy copies of such ‘kick-out’ Notice should 378 be sent to Buyer’s attorney and Buyer’s real estate agent, if known. Failure to provide such courtesy copies 379 shall not render Notice invalid. Notice to any one of a multiple-person Buyer shall be sufficient Notice to all 380 Buyers. Notice for the purpose of this subparagraph only shall be served upon Buyer in the following manner: 381 a) By personal delivery effective at the time and date of personal delivery; or 382 b) By mailing to the address recited herein for Buyer by regular mail and by certified mail. Notice shall be 383 effective at 10:00 A.M. on the morning of the second day following deposit of Notice in the U.S. Mail; or 384 2005 GREY AVE EVANSTON IL 60201 229 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 10 of 13 c) By commercial delivery overnight (e.g., FedEx). Notice shall be effective upon delivery or at 4:00 P.M. 385 Chicago time on the next delivery day following deposit with the overnight delivery company, 386 whichever first occurs. 387 3) If Buyer complies with the provisions of Paragraph 32 d) then this Contract shall remain in full force and effect. 388 4) If the contingencies set forth in Paragraph 32 b) are NOT waived in writing, within said time period by 389 Buyer, this Contract shall be null and void. 390 5) Except as provided in Paragraph 32 c) 2) above, all Notices shall be made in the manner provided by 391 Paragraph 27 of this Contract. 392 6) Buyer waives any ethical objection to the delivery of Notice under this paragraph by Seller’s attorney or 393 representative. 394 d) WAIVER OF PARAGRAPH 32 CONTINGENCIES: Buyer shall be deemed to have waived the contingencies in 395 Paragraph 32 b) when Buyer has delivered written waiver and deposited with the Escrowee additional earnest 396 money in the amount of $ in the form of a cashier’s or certified check within the time 397 specified. If Buyer fails to deposit the additional earnest money within the time specified, the waiver shall be 398 deemed ineffective and this Contract shall be null and void. 399 e) BUYER COOPERATION REQUIRED: Buyer authorizes Seller or Seller’s agent to verify representations contained 400 in Paragraph 32 at any time, and Buyer agrees to cooperate in providing relevant information. 401 ____ ____ ____ ____ 33. CANCELLATION OF PRIOR REAL ESTATE CONTRACT: In the event either Party has entered 402 into a prior real estate contract, this Contract shall be subject to written cancellation of the prior contract on or before 403 , 20 . In the event the prior contract is not cancelled within the time specified, this 404 Contract shall be null and void. Seller’s notice to the purchaser under the prior contract should not be served 405 until after Attorney Review and Professional Inspections provisions of this Contract have expired, been 406 satisfied or waived. 407 ____ ____ ____ ____ 34. HOME WARRANTY: Seller shall provide at no expense to Buyer a Home Warranty at a cost 408 of $ . Evidence of a fully pre-paid policy shall be delivered at Closing. 409 ____ ____ ____ ____ 35. CREDIT AT CLOSING: Provided Buyer’s lender permits such credit to show on the HUD-1 410 Settlement Statement or Closing Disclosure, and if not, such lesser amount as the lender permits, Seller agrees to 411 credit $ to Buyer at Closing to be applied to prepaid expenses, closing costs or both. 412 ____ ___ ____ ___ 36. TRANSACTIONS NOT CONTINGENT ON FINANCING: IF EITHER OF THE FOLLOWING 413 ALTERNATIVE OPTIONS IS SELECTED, THE PROVISIONS OF THE MORTGAGE CONTINGENCY PARAGRAPH 8 414 SHALL NOT APPLY [CHOOSE ONLY ONE]: 415 a) ____ ____ ____ ____ Transaction With No Mortgage (All Cash): If this selection is made, Buyer will pay at closing, 416 in the form of “Good Funds” the difference (plus or minus prorations) between the Purchase Price and the 417 amount of the Earnest Money deposited pursuant to Paragraph 4 above. Buyer represents to Seller, as of the 418 Date of Offer, that Buyer has sufficient funds available to satisfy the provisions of this paragraph. Buyer agrees 419 to verify the above representation upon the reasonable request of Seller and to authorize the disclosure of such 420 financial information to Seller, Seller’s attorney or Seller’s broker that may be reasonably necessary to prove the 421 availability of sufficient funds to close. Buyer understands and agrees that, so long as Seller has fully complied 422 with Seller’s obligations under this Contract, any act or omission outside of the control of Seller, whether 423 intentional or not, that prevents Buyer from satisfying the balance due from Buyer at closing, shall constitute a 424 material breach of this Contract by Buyer. The Parties shall share the title company escrow closing fee equally. 425 Unless otherwise provided in Paragraph 32, this Contract shall not be contingent upon the sale and/or 426 closing of Buyer’s existing real estate. 427 2005 GREY AVE EVANSTON IL 60201 230 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 11 of 13 b) ____ ____ ____ ____ Transaction, Mortgage Allowed: If this selection is made, Buyer will pay at closing, in the 428 form of “Good Funds” the difference (plus or minus prorations) between the Purchase Price and the amount of 429 the Earnest Money deposited pursuant to Paragraph 4 above. Buyer represents to Seller, as of the Date of Offer, 430 that Buyer has sufficient funds available to satisfy the provisions of this paragraph. Buyer agrees to verify the 431 above representation upon the reasonable request of Seller and to authorize the disclosure of such financial 432 information to Seller, Seller’s attorney or Seller’s broker that may be reasonably necessary to prove the 433 availability of sufficient funds to close. Notwithstanding such representation, Seller agrees to reasonably and 434 promptly cooperate with Buyer so that Buyer may apply for and obtain a mortgage loan or loans including but 435 not limited to providing access to the Real Estate to satisfy Buyer’s obligations to pay the balance due (plus or 436 minus prorations) to close this transaction. Such cooperation shall include the performance in a timely manner 437 of all of Seller’s pre-closing obligations under this Contract. This Contract shall NOT be contingent upon 438 Buyer obtaining financing. Buyer understands and agrees that, so long as Seller has fully complied with 439 Seller’s obligations under this Contract, any act or omission outside of the control of Seller, whether intentional 440 or not, that prevents Buyer from satisfying the balance due from Buyer at Closing shall constitute a material 441 breach of this Contract by Buyer. Buyer shall pay the title company escrow closing fee. Unless otherwise 442 provided in Paragraph 32, this Contract shall not be contingent upon the sale and/or closing of Buyer’s 443 existing real estate. 444 ____ ____ ____ ____ 37. VA OR FHA FINANCING: If Buyer is seeking VA or FHA financing, required FHA or VA 445 amendments and disclosures shall be attached to this Contract. If VA, the Funding Fee, or if FHA, the Mortgage 446 Insurance Premium (MIP) shall be paid by Buyer and [check one] shall shall not be added to the mortgage loan amount. 447 ____ ____ ____ ____ 38. WELL OR SANITARY SYSTEM INSPECTIONS: Seller shall obtain at Seller’s expense a well 448 water test stating that the well delivers not less than five (5) gallons of water per minute and including a bacteria 449 and nitrate test and/or a septic report from the applicable County Health Department, a Licensed Environmental 450 Health Practitioner, or a licensed well and septic inspector, each dated not more than ninety (90) days prior to 451 Closing, stating that the well and water supply and the private sanitary system are in operating condition with no 452 defects noted. Seller shall remedy any defect or deficiency disclosed by said report(s) prior to Closing, provided that 453 if the cost of remedying a defect or deficiency and the cost of landscaping together exceed $3,000.00, and if the 454 Parties cannot reach agreement regarding payment of such additional cost, this Contract may be terminated by 455 either Party. Additional testing recommended by the report shall be obtained at the Seller’s expense. If the report 456 recommends additional testing after Closing, the Parties shall have the option of establishing an escrow with a 457 mutual cost allocation for necessary repairs or replacements, or either Party may terminate this Contract prior to 458 Closing. Seller shall deliver a copy of such evaluation(s) to Buyer not less than ten (10) Business Days prior to 459 Closing. 460 ____ ____ ____ ____ 39. WOOD DESTROYING INFESTATION: Notwithstanding the provisions of Paragraph 12, 461 within ten (10) Business Days after the Date of Acceptance, Seller at Seller’s expense shall deliver to Buyer a written 462 report, dated not more than six (6) months prior to the Date of Closing, by a licensed inspector certified by the 463 appropriate state regulatory authority in the subcategory of termites, stating that there is no visible evidence of 464 active infestation by termites or other wood destroying insects. Unless otherwise agreed between the Parties, if the 465 report discloses evidence of active infestation or structural damage, Buyer has the option within five (5) Business 466 Days of receipt of the report to proceed with the purchase or to declare this Contract null and void. 467 ____ ____ ____ ____ 40. POST CLOSING POSSESSION: Possession shall be delivered no later than 11:59 P.M. on the 468 date that is days after the date of Closing (“the Possession Date”). Seller shall be responsible for all 469 utilities, contents and liability insurance, and home maintenance expenses until delivery of possession. Seller shall 470 2005 GREY AVE EVANSTON IL 60201 231 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 12 of 13 deposit in escrow at Closing with , [check one] one percent (1%) 471 of the Purchase Price or the sum of $ to be paid by Escrowee as follows: 472 a) The sum of $ per day for use and occupancy from and including the day after Closing to 473 and including the day of delivery of Possession, if on or before the Possession Date; 474 b) The amount per day equal to three (3) times the daily amount set forth herein shall be paid for each day after 475 the Possession Date specified in this paragraph that Seller remains in possession of the Real Estate; and 476 c) The balance, if any, to Seller after delivery of Possession and provided that the terms of Paragraph 21 have been 477 satisfied. Seller’s liability under this paragraph shall not be limited to the amount of the possession escrow 478 deposit referred to above. Nothing herein shall be deemed to create a Landlord/Tenant relationship between the Parties. 479 ____ ____ ____ ____ 41. “AS IS” CONDITION: This Contract is for the sale and purchase of the Real Estate in its “As 480 Is” condition as of the Date of Offer. Buyer acknowledges that no representations, warranties or guarantees with 481 respect to the condition of the Real Estate have been made by Seller or Seller’s Designated Agent other than those 482 known defects, if any, disclosed by Seller. Buyer may conduct an inspection at Buyer’s expense. In that event, Seller 483 shall make the Real Estate available to Buyer’s inspector at reasonable times. Buyer shall indemnify Seller and hold 484 Seller harmless from and against any loss or damage caused by the acts of negligence of Buyer or any person 485 performing any inspection. In the event the inspection reveals that the condition of the Real Estate is 486 unacceptable to Buyer and Buyer so notifies Seller within five (5) Business Days after the Date of Acceptance, 487 this Contract shall be null and void. Buyer’s notice SHALL NOT include a copy of the inspection report, and 488 Buyer shall not be obligated to send the inspection report to Seller absent Seller’s written request for same. 489 Failure of Buyer to notify Seller or to conduct said inspection operates as a waiver of Buyer’s right to terminate 490 this Contract under this paragraph and this Contract shall remain in full force and effect. Buyer acknowledges 491 that the provisions of Paragraph 12 and the warranty provisions of Paragraph 5 do not apply to this Contract. 492 ____ ____ ____ ____ 42. SPECIFIED PARTY APPROVAL: This Contract is contingent upon the approval of the Real 493 Estate by 494 Buyer’s Specified Party, within five (5) Business Days after the Date of Acceptance. In the event Buyer’s Specified 495 Party does not approve of the Real Estate and Notice is given to Seller within the time specified, this Contract shall 496 be null and void. If Notice is not served within the time specified, this provision shall be deemed waived by the 497 Parties and this Contract shall remain in full force and effect. 498 ____ ____ ____ ____ 43. INTEREST BEARING ACCOUNT: Earnest money (with a completed W-9 and other 499 required forms), shall be held in a federally insured interest bearing account at a financial institution designated 500 by Escrowee. All interest earned on the earnest money shall accrue to the benefit of and be paid to Buyer. Buyer 501 shall be responsible for any administrative fee (not to exceed $100) charged for setting up the account. In 502 anticipation of Closing, the Parties direct Escrowee to close the account no sooner than ten (10) Business Days 503 prior to the anticipated Closing date. 504 ____ ____ ____ ____ 44. MISCELLANEOUS PROVISIONS: Buyer’s and Seller’s obligations are contingent upon the 505 Parties entering into a separate written agreement consistent with the terms and conditions set forth herein, and 506 with such additional terms as either Party may deem necessary, providing for one or more of the following [check applicable boxes]: 507 Articles of Agreement for Deed Assumption of Seller’s Mortgage Commercial/Investment 508 or Purchase Money Mortgage Cooperative Apartment New Construction 509 Short Sale Tax-Deferred Exchange Vacant Land 510 2005 GREY AVE EVANSTON IL 60201 4 232 of 612 Buyer Initial Buyer Initial Seller Initial Seller Initial Address: v6.1 Page 13 of 13 THIS DOCUMENT WILL BECOME A LEGALLY BINDING CONTRACT WHEN SIGNED BY ALL PARTIES AND DELIVERED TO THE PARTIES OR THEIR AGENTS. 511 THE PARTIES REPRESENT THAT THE TEXT OF THIS COPYRIGHTED FORM HAS NOT BEEN ALTERED AND IS IDENTICAL TO THE OFFICIAL 512 MULTI-BOARD RESIDENTIAL REAL ESTATE CONTRACT 6.1. 513 514 Date of Offer DATE OF ACCEPTANCE 515 516 Buyer Signature Seller Signature 517 518 Buyer Signature Seller Signature 519 520 Print Buyer(s) Name(s) [Required] Print Seller(s) Name(s) [Required] 521 522 Address Address 523 524 City State Zip City State Zip 525 526 Phone E-mail Phone E-mail 527 FOR INFORMATION ONLY 528 529 Buyer’s Brokerage MLS # State License # Seller’s Brokerage MLS # State License # 530 531 Address City Zip Address City Zip 532 533 Buyer’s Designated Agent MLS # State License # Seller’s Designated Agent MLS # State License # 534 535 Phone Fax Phone Fax 536 537 E-mail E-mail 538 539 Buyer’s Attorney E-mail Seller’s Attorney E-mail 540 541 Address City State Zip Address City State Zip 542 543 Phone Fax Phone Fax 544 545 Mortgage Company Phone Homeowner’s/Condo Association (if any) Phone 546 547 Loan Officer Phone/Fax Management Co./Other Contact Phone 548 549 Loan Officer E-mail Management Co./Other Contact E-mail 550 Illinois Real Estate License Law requires all offers be presented in a timely manner; Buyer requests verification that this offer was presented. 551 Seller rejection: This offer was presented to Seller on , 20 at : A.M./P.M. and rejected on 552 , 20 at : A.M./P.M. ____ ____ [Seller Initials] 553 © 2015, Illinois Real Estate Lawyers Association. All rights reserved. Unauthorized duplication or alteration of this form or any portion thereof is prohibited. Official form available at 554 www.irela.org (website of Illinois Real Estate Lawyers Association). Approved by the following organizations, September 2015: Illinois Real Estate Lawyers Association ∙ DuPage County Bar Association ∙ 555 McHenry County Bar Association ∙ Northwest Suburban Bar Association ∙ Will County Bar Association ∙ Belvidere Board of REALTORS® ∙ Chicago Association of REALTORS® ∙ Heartland REALTOR® 556 Organization ∙ Hometown Association of REALTORS® ∙ Illini Valley Association of REALTORS® ∙ Kankakee-Iroquois-Ford County Association of REALTORS® ∙ Mainstreet Organization of 557 REALTORS® ∙ North Shore-Barrington Association of REALTORS® ∙ Oak Park Area Association of REALTORS® ∙ REALTOR® Association of the Fox Valley, Inc. ∙ Three Rivers Association of 558 REALTORS® 559 874295 471018850 sdinev@yahoo.com Vanguard Realty Inc 7732594006 2748 Linneman St. (312) 254-3152 60025 86366 Glenview Niles monarobertson53@yahoo.com IL 478026794 2005 GREY AVE EVANSTON IL 60201 (312) 451-1561 Maya Maslarova Stilian Dinev Karl Robertson City of Evanston 8041 N Octavia Ave City of Evanston 60714 233 of 612 FORM 350 (6/14/13) COPYRIGHT ILLINOIS ASSOCIATION OF REALTORS® 1/1 ILLINOIS ASSOCIATION OF REALTORS® NOTICE OF NO AGENCY RELATIONSHIP Name of Licensee: _________________________________________________________________ Name of Sponsoring Brokerage Company__________________________________________________ Property Address___________________________________________________________________ NOTICE OF NO AGENCY RELATIONSHIP (Check here if you represent either seller or buyer) Thank you for giving Licensee the opportunity to (Insert description of work, i.e. showing property of a FSBO) ________________________________________________________________________________ in regard to the above mentioned property. Licensee’s Sponsoring Broker has previously entered into an agreement with a client to provide certain real estate brokerage services through Licensee who acts as that client's designated agent. As a result, Licensee will not be acting as your agent. THIS NOTICE OF NO AGENCY IS BEING PROVIDED AS REQUIRED BY STATE LAW. _________________________________ Date__________________________ Licensee’s Signature _________________________________ Print Customer’s Name (OPTIONAL) _________________________________ Date__________________________ Customer Signature (OPTIONAL) _________________________________ Print Customer’s Name (OPTIONAL) _________________________________ Date__________________________ Customer Signature (OPTIONAL) Stilian Dinev Vanguard Realty Inc 2005 Grey Ave , Evanston, Illinois 60201 prepare paperwork 4 Stilian DInev 6-28-2019 City of Evanston 234 of 612 1 of 2 This Vacant Land Disclosure ("Disclosure") is made a part of and incorporated into that certain real estate 1 contract between ________________________________________________________ ("Buyer") and _________________ 2 ___________________________________________________ ("Seller" dated ____________________, 20____ 3 ("Contract") for the purchase and sale of that certain real estate consisting of approximately _______ acres 4 located at __________________________________________________________________________________ ("Property"). 5 Seller has owned the Property for approximately ________ years. Seller's statements below are a representation 6 of Seller's knowledge of the Property's condition and not a warranty of any kind by Seller or any agent of Seller, 7 nor should Seller's statements constitute a substitute for any inspections Buyer may wish to obtain. Buyer may, 8 however, rely upon Seller's statements in deciding whether or not or upon what terms to purchase the Property. 9 In this Disclosure, the term "is aware" means to have notice or knowledge. 10 CHECK ONE ANSWER: Explain any "yes" answers in the blank lines following number 20. 11 YES NO (1)______ Seller is aware of planned or commenced public improvements, which may result in special assessments or otherwise materially affect the Property or the present use of the Property. (2)______ Seller is aware of any governmental agency or court order requiring repair, alteration or correction of any existing condition on the Property. (3)______ Seller is aware of any completed or pending property tax reassessment of the Property. (4)______ Seller is aware of any land division involving the Property, for which required state or local approvals were not obtained. (5)______ Seller is aware of any portion of the Property being in a 100-year floodplain, a wetland or a shoreland zoning area under local, state or federal regulations. (6)______ Seller is aware of any portion of the Property being subject to, or in violation of, a Farmland Preservation Agreement under a County Farmland Preservation Plan, or enrolled in, or in violation of, a Forest Crop, Woodland Tax, Managed Forest, Conservation Reserve or comparable program. (7)______ Seller is aware of any boundary disputes or material violation of fence laws which require the erection and maintenance of legal fences between adjoining properties where one or both of the properties is used and occupied for farming or grazing purposes. (8)______ Seller is aware of material violations of environmental rules or other rules or agreements regulating the use of the Property. (9)______ Seller is aware of conditions constituting a significant health or safety hazard for occupants of the Property. (10)______ Seller is aware of underground storage tanks currently located on the property for the storage of flammable or combustible liquids, including but not limited to gasoline and heating oil. VACANT LAND DISCLOSURE This Contract is Intended to be a Binding Real Estate Contract Rev. 01/2012 Maya Maslarova 0.10 2005 Grey Ave , Evanston, Illinois 60201 2 4 4 4 4 4 4 4 4 4 4 DocuSign Envelope ID: B47ACDC8-3144-4137-95F7-47918EBD493A 235 of 612 2 of 2 (11) ___ ___ Seller is aware of underground storage tanks previously located on the property for the storage of flammable or combustible liquids, including but not limited to gasoline and heating oil. (12) ___ ___ Seller is aware of high voltage electric (100 KV or greater) or steel natural gas transmission lines located on but not directly serving the Property. (13) ___ ___ Seller is aware of wells on the Property required to be abandoned but which are not abandoned according to governmental regulations. (14) ___ ___ Seller is aware of cisterns or septic tanks on the Property. (15) ___ ___ Seller is aware of sub-soil conditions which would significantly increase the cost of development, including, but not limited to, sub-surface foundations, organic or non- organic fill, dumpsites or containers on the property which contained or currently contain toxic or hazardous materials, high groundwater, soil conditions (e.g. low load bearing capacity) or excessive rocks or rock formations on the Property. (16) ___ ___ Seller is aware of a lack of legal vehicular access to the Property from public roads. (17) ___ ___ Seller is aware of any association by-laws, fees, covenants, restrictions, rules or regulations affecting the Property. (18) ___ ___ Seller is aware of any other conditions or occurrences which would significantly increase the costs of development or reduce the value of the Property to a person with reasonable knowledge of the nature and scope of the conditions or occurrences. (19) ___ ___ Seller is aware the Property is currently leased. Terms of the written and/or oral lease(s) are attached. (20) ___ ___ Seller is aware of any pending rezoning of or variances for the Property. EXPLANATION OF "YES" ANSWERS: ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ ________________________________________________________________________________________________________ Seller certifies that the information in this Disclosure is true and correct to the best of Seller's knowledge as of 12 the date set forth above. 13 __________________________________________________ _________________________________________________ Seller’s Signature Date Seller’s Signature Date I acknowledge receipt of a copy of this Disclosure. __________________________________________________ _________________________________________________ Buyer’s Signature Date Buyer’s Signature Date # 5428453_v1 4 4 4 4 4 4 4 4 4 4 DocuSign Envelope ID: B47ACDC8-3144-4137-95F7-47918EBD493A 6/8/2017 236 of 612 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of July 10, 2017 Item A5 Ordinance 58-O-17 – Block Party Regulations For Introduction To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David D. Stoneback, Public Works Agency Director Subject: Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations Date: June 29, 2017 Recommended Action: Staff recommends City Council adoption of Ordinance 58-O-17 by which City Council would amend City Code 7-2-5-3 “Permit Fees,” to include Block Party Regulations. Livability Benefits: Education, Arts & Community: Promote a cohesive and connected community Background: On May 22, 2017, Alderman Suffredin made a referral to the Administration and Public Works Committee to discuss the City’s Block Party policy and procedures. On June 1, 2017 a discussion was held at the Administration and Public Works Committee to modify the policy and codify the block party regulations. Summary: The current block party policy requires an application form be submitted to the Public Works Agency and indicates that the applicant has notified all persons within the affected block and that no one objects to the closing of the street or the proposed activities. The revised codified regulations will indicate if three (3) or more persons within the affected block object to the closing of the street or the proposed activities, the City will not issue a permit. Additionally, future applications will be submitted to the City 311 system. Attachment: Ordinance 58-O-17 Memorandum 237 of 612 6/21/2017 58-O-17 AN ORDINANCE Amending City Code Section 7-2-5-3, “Permit Fees,” to Include Block Party Regulations NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Section 7-2-5-3, “Permit Fees,” of the Evanston City Code of 2012, as amended, is hereby further amended to read as follows: 7-2-5-3. - PERMIT FEES AND BLOCK PARTIES. Permits for the obstruction or closure of public right-of-way shall be paid in accordance with the following schedule: Sidewalk/parkway ..... $1.50/lin. ft./week ($50.00 minimum) Parking lane ..... $1.50/lin. ft./week ($50.00 minimum) Traffic lane or alley ..... $1.50/lin. ft./week ($50.00 minimum) Penalties. The penalty shall be five hundred dollars ($500.00) per day if the permit expires and the obstruction remains; however, the Director of Public Works may extend the permit upon request by the applicant. The penalty shall be five hundred dollars ($500.00) per day for obstructing the public way without a permit (except in cases of emergency); however, if all permit requirements are subsequently met and a permit is issued, the penalty may be reduced to an amount equal to the first month's permit fee using the schedule above. Nothing herein contained shall preclude the City from maintaining an action against the person to recover damage done to any public right-of-way. Nothing in this Section shall be interpreted to apply a fee to the closing or obstructing of streets or sidewalks for the purposes of a permitted block party. City of Evanston residents may apply to the City for a permit to have block party and must complete and submit a block party application to the Public Works Agency. The block party applicant must list the proposed location and date/time of the block party. The application must be submitted to the City of Evanston 311 System at least ten (10) 238 of 612 58-O-16 ~2~ business days in advance of the proposed block party. All persons within the affected block must be notified by the applicant. If (3) three or more persons within the affected block object to the closing of the street or the proposed activities, the City will not issue a block party permit. Block parties are permitted by the City May 1 through September 30 of every calendar year. SECTION 2: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 239 of 612 For City Council meeting of July 10, 2017 Item A6 Ordinance 59-O-17: Decreasing Class H Liquor License for Pita 1 For Introduction & Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 59-O-17, Decreasing the Number of Class H Liquor Licenses for Evanston Pan, LLC. d/b/a Pita 1, 926 Central Street Date: July 10, 2017 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 59-O-17, decreasing the number of authorized Class H liquor licenses for Evanston Pan, LLC. d/b/a Pita 1, 926 Central Street. Staff recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. Livability Benefits: Innovation & Process: Support local government best practices and processes. Summary: Ordinance 59-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(H), as amended, to decrease the number of authorized Class H liquor licenses from two (2) to one (1). Evanston Pan, LLC. d/b/a Pita 1, 926 Central Street, is closed therefore it is not renewing its liquor license. This Ordinance amends the City Code to reflect the decrease in Class H liquor licenses. ------------------------------------------------------------------------------------- Attachments: Ordinance 59-O-17 Memorandum 240 of 612 06/21/17 59-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(H) to Decrease the Number of Class H Liquor Licenses from Two to One (Evanston Pan, LLC. d/b/a Pita 1, 926 Central Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class H of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: H Restaurant Liquor None $2,800 $2,800 2 1 None 11 a.m. — 10 p.m. (Mon- Sat); 12 p.m. — 10 p.m. (Sun) SECTION 2: Subsection 3-4-6-(H) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class H liquor licenses from two (2) to one (1) to read as follows: (H) CLASS H licenses, which shall authorize the sale in restaurants of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant," as defined in Section 3-4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class H licenses only during the period when patrons are offered a complete meal. The sale of alcoholic liquor shall only take place from 11:00 a.m. to 10:00 p.m., Monday through Saturday and from 12:00 noon to 10:00 p.m. on Sunday. No alcoholic liquor may be consumed on the premises after 10:30 p.m., Sunday through Saturday. The applicant for the renewal of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 241 of 612 59-O-17 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than two (2) one (1) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 242 of 612 For City Council meeting of July 10, 2017 Item A7 Ordinance 60-O-17: Decreasing Class D Liquor License for Noodle & Co For Introduction & Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 60-O-17, Decreasing the Number of Class D Liquor Licenses for The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co, 930 Church Street Date: July 10, 2017 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 60-O-17, decreasing the number of authorized Class D liquor licenses for The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co, 930 Church Street. Staff recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. Livability Benefits: Innovation & Process: Support local government best practices and processes. Summary: Ordinance 60-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to decrease the number of authorized Class D liquor licenses from fifty-five (55) to fifty-four (54). The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co, 930 Church Street, is not renewing its liquor license. This Ordinance amends the City Code to reflect the decrease in Class D liquor licenses. ------------------------------------------------------------------------------------- Attachments: Ordinance 60-O-17 Memorandum 243 of 612 06/21/17 60-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Decrease the Number of Class D Liquor Licenses from Fifty-Five to Fifty-Four (The Noodle Shop Co – Colorado, Inc., d/b/a Noodle & Co, 930 Church Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 55 54 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class D liquor licenses from fifty-five (55) to fifty-four (54) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 244 of 612 60-O-17 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-five (55) fifty-four (54) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 245 of 612 For City Council meeting of July 10, 2017 Item A8 Ordinance 61-O-17: Increasing Class D Liquor License for Furious Spoon For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700 Maple Street Date: July 10, 2017 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 61-O-17, Increasing the number of authorized Class D liquor licenses for Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700 Maple Street. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 61-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(D), as amended, to increase the number of authorized Class D liquor licenses from fifty-four (54) to fifty-five (55) and permit issuance of a Class D license to Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700 Maple Street. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. Company representative Anshal Mangal submitted application materials. Legislative History: At the June 21, 2017 Liquor Control Review Board meeting, Company requested consideration of application for a Class D liquor license. Attachments: Ordinance 61-O-17 Application Draft Minutes of the June 21, 2017 Liquor Control Review Board meeting Memorandum 246 of 612 06/21/17 61-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(D) to Increase the Number of Class D Liquor Licenses from Fifty-Four to Fifty-Five (Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon, 1700 Maple Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class D of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: D Restaurant Liquor None $2,800 $2,800 54 55 None 11 a.m.— 1 a.m. (Mon- Thurs); 11 a.m. – 2 a.m. (Fri-Sat); 12 p.m. – 1 a.m. (Sun) SECTION 2: Subsection 3-4-6-(D) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class D liquor licenses from fifty-four (54) to fifty-five (55) to read as follows: (D) CLASS D licenses, which shall authorize the retail sale in restaurants only of alcoholic liquor for consumption on the premises where sold. No such license may be granted to or retained by an establishment in which the facilities for food preparation and service are not primarily those of a "restaurant", as defined in 3- 4-1 of this Chapter. Alcoholic liquor may be sold in restaurants holding Class D licenses only during the period when their patrons are offered a complete meal. The applicant for the renewal only of such licenses may elect to pay the amount required herein semiannually or annually. Such election shall be made at the time of application. The annual single-payment fee for initial issuance or renewal of such license shall be two thousand eight hundred dollars ($2,800.00). 247 of 612 61-O-17 ~2~ The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be two thousand nine hundred forty dollars ($2,940.00). No more than fifty-our (54) fifty-five (55) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 248 of 612 REDACTED249 of 612 250 of 612 251 of 612 252 of 612 REDACTED253 of 612 254 of 612 255 of 612 256 of 612 257 of 612 258 of 612 259 of 612 260 of 612 261 of 612 262 of 612 263 of 612 264 of 612 265 of 612 266 of 612 267 of 612 FINAL Page 1 of 3 C MEETING MINUTES Liquor Control Board Wednesday, June 21, 2017 11:30 a.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Room 2750 Members Present: Mayor Stephen H. Hagerty; Marion Macbeth; Dick Peach Members Absent: Byron Wilson Staff Present: Grant Farrar, Theresa Whittington Others Present: Shin Thompson (Furious Spoon); Peter O’Malley (Beer on Central); Brian O’Malley (Beer on Central); Chris Collins (North Shore Cider) Presiding Member: Local Liquor Control Commissioner Stephen H. Hagerty/Mayor CALL TO ORDER The Local Liquor Control Commissioner Stephen Hagerty called the meeting to order at 11:31 a.m. NEW BUSINESS Furious Spoon Evanston Maple Ave., LLC Dba Furious Spoon, 1700 Maple Street, Evanston, IL 60201 Shin Thompson (ST) of Furious Spoon requested approval for a Class D liquor license (Restaurant /Liquor). ST is chef and partner at Furious Spoon. There are four locations in Chicago. It is a Tokyo-style ramen shop. It’s fast casual handmade noodles that are cooked to order. ST studied Japanese Ramen in Japan. He stated that Ramen has become very popular over the past couple of years. ST stated that 80% of sales will come from food and 20% from liquor. Alcohol will be a compliment to the food. The restaurant will offer sake, beer, wine and spirits. Mayor Hagerty asked how long the restaurants in Chicago have been in operation and if any violations of the liquor code have occurred at any of them. ST responded that the Chicago restaurants have been open for about three years and there have been no violations. Marion Macbeth asked how many servers will be employed. ST responded that he estimates hiring approximately 10 and will hire locally. Marion Macbeth expressed concern about the location and access to college students and stressed the importance of BASSET training. ST responded that all of his servers will be BASSET trained. Mayor Hagerty asked ST how he will assure the board that the restaurant will take prevention of underage drinking seriously. ST responded that all staff will be trained to card everyone regardless of how old they appear and all servers will be BASSET certified. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on July 10, 2017. 268 of 612 FINAL Page 2 of 3 Beer on Central, LLC, Dba Beer on Central,1930 Central Street, Evanston, IL Peter O’Malley (PO) and Brian O’Malley (BO) of Beer on Central requested approval of a Class K liquor license (beer/wine/spirits specialty shop with on-site consumption). PO introduced himself as part owner and operator. BO will serve as the store manager. The store will primarily sell specialty craft beer with some sales derived from wine and spirits. He estimates that 85% of sales will be for off-site consumption and 15% on-site. The space will be designed to look like an art gallery. PO owns the building. Mayor Hagerty asked if there are any similar concepts in Evanston. BO responded that the closest concept would be the Whole foods on Green Bay Road that sells alcohol on premise for consumption as well as for off-site consumption. BO says the store is about 1300 square feet and is similar in concept to a specialty wine shop but focused on beer. Mayor Hagerty asked the owners to be aware of patrons who might come in to the shop after having already consumed alcohol at other neighboring establishments and reiterated his intolerance for alcohol violations. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on July 10, 2017. North Shore Cider Company, LLC, DBA North Shore Cider Company, 707 Howard Street Chris Collins (CC) requested a change in license class from Class P-4 (craft winery/off- site consumption) to P-3 (craft winery with on-site consumption). The business has been open since February. CC stated that customers have expressed interest in consuming cider on site. North Shore Cider Company is 1 of 4 cider wineries in the Chicago-Land area. The menu would consist of nuts, popcorn and cheese plates. Mayor Hagerty asked about the alcohol content of cider compared to beer and wine. CC responded that cider has less alcohol than wine and is more on par with beer. Cider is typically between 4-9% alcohol with North Shore Cider falling somewhere in the middle of that range. Mayor Hagerty asked if CC has any previous experience running an alcohol establishment. CC responded no. Mayor Hagerty stated that he has high expectations and expects that rules will be followed 100% when it comes to serving alcohol. He stated further that he has very low tolerance for alcohol violations. Marion Macbeth asked if additional servers will be hired. CC responded that he does anticipate needing to hire servers and will look locally. Board members reviewed the application in advance of the meeting and found it all in order. The Local Liquor Control Commissioner asked the members if there were any further questions or concerns over the request. None were voiced. The Board recommended issuing a Liquor License to be introduced at the City Council meeting on July 10, 2017. ADJOURNMENT The meeting was adjourned by the Local Liquor Control Commissioner Stephen H. Hagerty, Mayor at 12:00 p.m. June 21, 2017. Respectfully Submitted, 269 of 612 FINAL Page 3 of 3 Theresa Whittington Liquor Licensing Manager, Legal Department 270 of 612 For City Council meeting of July 10, 2017 Item A9 Ordinance 62-O-17: Increasing Class K Liquor License for Beer on Central For Introduction To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for Beer on Central, LLC dba Beer on Central, 1930 Central Street Date: July 10, 2017 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 62-O-17, increasing the number of authorized Class K liquor licenses for Beer on Central, LLC dba Beer on Central, 1930 Central Street. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 62-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(K), as amended, to increase the number of authorized Class K liquor licenses from two (2) to three (3) and permit issuance of a Class K license to Beer on Central, LLC dba Beer on Central, 1930 Central Street. This license will permit Company the retail sale of alcoholic liquor only to persons of at least twenty-one (21) years of age for consumption both on the licensed premises and off the premises. Company representative Peter O’Malley submitted application materials. Legislative History: At the June 21, 2017 Liquor Control Review Board meeting, Company requested consideration of application for a Class K liquor license. Attachments: Ordinance 62-O-17 Application See Agenda Item A8 for Draft Minutes of the June 21, 2017 Liquor Control Board Mtg Memorandum 271 of 612 06/21/17 62-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(K) to Increase the Number of Class K Liquor Licenses from Two to Three (Beer on Central, LLC dba Beer on Central, 1930 Central Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class K of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: K Wine, Beer, and Spirits Shop Tasting Wine, Beer, and Spirits $5,000 $5,000 23 Store under 5,000 sq. ft. 8 a.m.— Midnight SECTION 2: Subsection 3-4-6-(K) of the Evanston City Code of 2012, as amended, is hereby further amended by decreasing the number of Class K liquor licenses from two (2) to three (3) to read as follows: (K) Class K licenses, which shall authorize the retail sale of alcoholic liquor, wine and beer for consumption off the premises and the sale of wine and beer for consumption on the premises to persons of at least twenty-one (21) years of age. 1. It shall be unlawful for a Class K licensee to sell a single sealed container of wine for consumption off premises unless the container is greater than or equal to sixteen (16) fluid ounces or 0.473 liters. 2. It shall be unlawful for a Class K licensee to sell a container of craft beer for consumption off the premises unless the volume of the container is greater than or equal to twelve (12) ounces or 0.355 liters. It shall be unlawful for a licensee to bundle, tape, package, or otherwise manipulate single containers of beer for sale as a set. Any such manipulation of packaging shall be a violation of this Subsection. Nothing in this Subsection shall be construed as prohibiting the sale of packages containing six (6) single containers of beer, including such packages consisting of various single containers of beer chosen by the consumer. 272 of 612 62-O-17 ~2~ 3. Class K licensees may during authorized hours of business offer for on- site consumption beer and/or wine for retail sale. Licensees shall not provide more than three (3) free samples of wine, each of which shall not exceed one (1) fluid ounce, to any person in a day. Licensees may sell wine samples, but the volume of any wine sample sold shall not exceed six (6) fluid ounces and the total volume of all wine samples sold to a person in a day shall not exceed twelve (12) fluid ounces. Licensees shall not provide and/or sell more than a total of fifteen (15) fluid ounces of wine samples to any person in a day. Licensees shall not provide more than three (3) free samples of beer, each of which shall not exceed two (2) fluid ounces, to any person in a day. Licensees may sell beer samples, but the volume of any beer sample sold shall not exceed twelve (12) fluid ounces and the total volume of all beer samples sold to a person in a day shall not exceed twenty-four (24) fluid ounces. Licensees shall not provide and/or sell more than a total of thirty (30) fluid ounces of beer samples to any person in a day. Licensees must have at least one (1) BASSET-certified site manager on- premises whenever offering wine and beer for tasting or retail sale for on- site consumption. All persons who sell, open, pour, dispense or serve craft beer or wine shall be BASSET certified. Licensees must provide food service when offering wine and beer for tasting. Beer or wine sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. Beer or wine for product sampling or retail sale for on-site consumption shall be sold and dispensed only in containers provided by the licensee. 4. The licensed premises shall not exceed a gross area of five thousand (5,000) square feet total. 5. Not less than ten percent (10%) but not more than twenty percent (20%) of total gross square foot area of the licensed premises shall be designated for the sale of food. 6. Not more than two percent (2%) of total gross square foot area of the licensed premises may be designated for the sale of alcoholic liquor other than wine and beer. 7. Licensees who during authorized hours of business, offer for on-site consumption samples of beer and/or wine shall provide limited food service such as cheese, crackers, snack food or other similar deli-style items to customers who are sampling beer and/or wine. 8. No such license may be granted to an establishment that is located within the core area as defined in Section 3-4-1 of this Chapter. 9. The sale of wine and/or beer for consumption off site shall be limited to the hours of 8:00 a.m. until Midnight on any given day. The sale of wine and/or beer for consumption on site shall be from 10:00 a.m. until 9:00 p.m. Monday through Thursday; 10:00 a.m. until 10:00 p.m. Friday through Saturday; 12:00 noon until 9:00 p.m. on Sunday. 273 of 612 62-O-17 ~3~ The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be five thousand dollars ($5,000.00). The total fee required hereunder for renewal applicants electing to make semiannual payments, payable according to the provisions of Section 3-4-7 of this Chapter, shall be five thousand one hundred sixty dollars ($5,160.00). No more than two (2)three (3) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor 274 of 612 62-O-17 ~4~ Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 275 of 612 REDACTED276 of 612 277 of 612 278 of 612 279 of 612 REDACTED280 of 612 281 of 612 282 of 612 283 of 612 284 of 612 285 of 612 286 of 612 287 of 612 288 of 612 289 of 612 290 of 612 291 of 612 292 of 612 293 of 612 294 of 612 295 of 612 296 of 612 297 of 612 For City Council meeting of July 10, 2017 Items A10-A11 Ordinance 63-O-17: Decreasing Class P-4 Liquor License for North Shore Cider Ordinance 64-O-17: Increasing Class P-3 Liquor License for North Shore Cider For Introduction & Action To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Theresa Whittington, Liquor Licensing Manager/Legal Analyst Subject: Ordinance 63-O-17, Decreasing the Number of Class P-4 Liquor Licenses for North Shore Cider Company, LLC, dba North Shore Cider, 707 Howard Street and Ordinance 64-O-17, Increasing the Number of Class P-3 Liquor Licenses for North Shore Cider Company, LLC, dba North Shore Cider, 707 Howard Street Date: July 10, 2017 Recommended Action: Local Liquor Commissioner recommends City Council adoption of Ordinance 63-O-17, decreasing the number of authorized Class P-4 liquor licenses and Ordinance 64-O-17, increasing the number of authorized Class P-3 liquor licenses for North Shore Cider Company, LLC, dba North Shore Cider, 707 Howard Street. Alderman Rainey has requested suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. Livability Benefits: Economy & Jobs: Retain and expand local businesses. Summary: Ordinance 63-O-17 amends Evanston City Code of 2012 Subsection 3-4-6-(P-4), as amended, to decrease the number of authorized Class P-4 liquor licenses from one (1) to zero (0). Ordinance 64-O-17amends Evanston City Code of 2012 Subsection 3-4-6- (P-3), as amended, to increase the number of authorized Class P-3 liquor licenses from one (1) to two (2), and permit issuance of a Class P-3 license to North Shore Cider Company, LLC, dba North Shore Cider, 707 Howard Street. The Class P-3 license will permit Company the retail sale of craft wine only to persons of at least twenty-one (21) years of age for consumption both on the licensed premises and off the premises. Company representative Chris Collins submitted application materials to change Company’s liquor license from Class P-4 to Class P-3. ------------------------------------------------------------------------------------- Legislative History: At the June 21, 2017 Liquor Control Review Board meeting, Company requested consideration of application for a Class P-3 liquor license. Memorandum 298 of 612 2 ------------------------------------------------------------------------------------- Attachments: Ordinance 63-O-17 Ordinance 64-O-17 Application See Agenda Item A8 for Draft Minutes of the June 21, 2017 Liquor Control Board Mtg 299 of 612 06/21/17 63-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(P-4) to Decrease the Number of Class P-4 Liquor Licenses from One to Zero (North Shore Cider Company, LLC, dba North Shore Cider, 707 Howard Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class P-4 of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: P-4 Craft Winery Wine Wine $1,800 $1,890 1 0 None 10 a.m. – 12 a.m. (Sun – Thurs); 10 a.m. – 1 a.m. (Fri-Sat); 10 a.m. – 12 a.m. (Sun) SECTION 2: Subsection 3-4-6-(P-4) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class P-4 liquor licenses from one (1) to zero (0) to read as follows: (P-4) CRAFT WINERY license shall authorize the on-site production and storage of wine in quantities not to exceed fifty thousand (50,000) gallons per year and the sale of such wine for consumption off-premises. It also authorizes on-site sampling consumption of such wine by persons of at least twenty-one (21) years of age. Such craft winery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a Class P-4 licensee to sell a container of wine for off-premises consumption unless the volume of the container is equal to or greater than twenty-two (22) ounces or 650 milliliters. 2. Class P-4 licensees may during authorized hours of business, offer for on- site consumption samples of wine permitted to be produced and sold pursuant to this classification. Licensees who limit activity to sampling only, as specified therein, shall provide limited food service such as 300 of 612 63-O-17 ~2~ cheese, crackers, snack food or other similar deli-style items to customers who are sampling craft wine. 3. Class P-4 licensees must have at least one (1) BASSET-certified site manager on-premises whenever wine is available for on-site consumption. All persons who sell, open, pour, dispense or serve wine shall be BASSET certified. Class P-4 licensees must provide food service whenever wine is available for on-site consumption, in accordance with the specifications applicable to sampling for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Wine for product sampling for on-site consumption shall be dispensed only in containers provided by the licensee. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than wine offered for sampling. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. 4. It shall be unlawful for the holder of a Class P-4 license to provide a sample of or sell any wine between the hours of 12:00 a.m. and 10:00 a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the hours of 1:00 a.m. and 12:00 p.m. on any Sunday. 5. Every Class P-4 licensee must have a valid First Class Wine Maker’s License from the State of Illinois. Every licensee shall maintain accurate records as to the total gallonage of wine manufactured on the premises and the total gallonage of wine manufactured on the premises and sold for consumption off-premises. Licensee shall produce said records to the City upon request. 6. Every employee of a Class P-4 licensee who participates in the production and sale of wine, pursuant to this license class, must be BASSET- certified. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $1,800.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $1,890.00. No more than one (1) zero (0) such license(s) shall be in force at any one (1) time. 301 of 612 63-O-17 ~3~ SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 302 of 612 06/21/17 64-O-17 AN ORDINANCE Amending City Code Section 3-4-6-(P-3) to Increase the Number of Class P-3 Liquor Licenses from One to Two (North Shore Cider Company, LLC, dba North Shore Cider, 707 Howard Street) NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Class P-3 of Table 1, Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby further amended and revised as follows: P-3 Craft Winery Wine Wine $4,000 $4,200 1 2 None 10 a.m. — 12 a.m. (Sun- Thurs); 10 a.m. — 1 a.m. (Fri-Sat); 10 a.m. — 12 a.m. (Sun) SECTION 2: Subsection 3-4-6-(P-3) of the Evanston City Code of 2012, as amended, is hereby further amended by increasing the number of Class P-3 liquor licenses from one (1) to two (2) to read as follows: (P-3) CRAFT WINERY license shall authorize the on-site production and storage of wine in quantities not to exceed fifty thousand (50,000) gallons per year and the sale of such wine for consumption off-premises and on-premises. It also authorizes on-site sampling consumption of such wine by persons of at least twenty-one (21) years of age. Such craft winery licenses shall be issued subject to the following conditions: 1. It shall be unlawful for a Class P-3 licensee to sell a container of wine for off-premises consumption unless the volume of the container is equal to or greater than twenty-two (22) ounces or .65 liters. 303 of 612 64-O-17 ~2~ 2. Class P-3 licensees may during authorized hours of business, offer for on- site consumption samples of wine, or wine for retail sale, the wine permitted to be produced and sold pursuant to this classification. Licensees who offer servings of wine for retail sale shall provide expanded food service which includes such items as sandwiches, flatbreads, empanadas, hot dogs, salads, or other similar a la carte items to customers who are purchasing a wine serving(s). Licensees may arrange for the presence and operation of a mobile food vehicle on or adjacent to the licensed premises during authorized hours of business to serve food to customers. Only mobile food vehicle vendors licensed pursuant to Title 8, Chapter 23 of the City Code shall be allowed to be present and operate. Licensees required to provide expanded food service shall comply with all applicable requirements of Title 8, Chapter 6 of the City Code. 3. Class P-3 licensees must have at least one (1) BASSET-certified site manager on-premises whenever wine is available for on-site consumption. All persons who sell, open, pour, dispense or serve wine shall be BASSET certified. Class P-3 licensees must provide food service whenever wine is available for on-site consumption, in accordance with the specifications applicable to retail sale for on-site consumption. The licensee is strictly liable for complying with all provisions regarding food service. Wine for product sampling or retail sale for on-site consumption shall be dispensed only in containers provided by the licensee. During authorized hours of business, Class P-3 licensees may offer for on- site consumption samples of wine permitted to be produced and sold pursuant to this classification. Licensees shall not provide more than three (3) free samples, each of which shall not exceed one (1) fluid ounce, to any person in a day. Wine servings for consumption on premises shall be dispensed in containers no larger than 500 milliliters. Wine sold within the licensed premises for consumption on the premises shall not be removed from the licensed premises. No alcoholic liquor shall be brought onto the licensed premises or consumed on the licensed premises other than wine sold at retail or offered for sampling. 4. It shall be unlawful for the holder of a Class P-3 license to provide a sample of or sell any wine between the hours of 12:00 a.m. and 10:00 a.m. on any Monday, Tuesday, Wednesday, Thursday or Friday; between the hours of 1:00 a.m. and 10:00 a.m. on any Saturday; and between the hours of 1:00 a.m. and 12:00 p.m. on any Sunday. 5. Every Class P-3 licensee must have a valid First Class Wine Maker’s License from the State of Illinois. Every licensee shall maintain accurate records as to the total gallonage of wine manufactured on the premises and the total gallonage of wine manufactured on the premises and sold for consumption off-premises. Licensee shall produce said records to the City upon request. 304 of 612 64-O-17 ~3~ 6. Every employee of a Class P-3 licensee who participates in the production and sale of wine, pursuant to this license class, must be BASSET- certified. The applicant for the renewal only of such licenses may elect to pay the amount herein required semiannually or annually. Such election shall be made at the time of application. The annual single payment fee for initial issuance or renewal of such license shall be $4,000.00. The total fee required hereunder for renewal applicants electing to make semiannual payments, payable pursuant to the provisions of Section 3-4-7 of this Chapter, shall be $4,200.00. No more than one (1) two (2) such license(s) shall be in force at any one (1) time. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. 305 of 612 64-O-17 ~4~ Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 306 of 612 City of Evanston annual Liquor License Application City of Evanston Liquor License Application (Rev. 03/05/2015) Application: Page 1 of 15 Date: New business Change of Ownership/Corporation Change of License Class Liquor Class: Initial license Fee: A. Corporation name: B. Business name: C. Previous business name (if dba changed): D. Business address (city, state, zip code): E. Business telephone: F. Business website: G. Business Email: H. Illinois business tax number: A. Address applying for liquor license (exact street address): Evanston Zip code: B. Full description of the location including floor layout, specific floors, rooms, etc. (attach a site plan): C. Is the business required to be located within the “Retail Package Store Area”? Yes No If yes, is it located within the “Retail Package Store Area”? Yes No A. Business type: Restaurant Hotel Package store Grocery store Other (explain below): Describe the nature of the business / principal kind of business: Liquor to be served and/or sold: Alcoholic liquor Beer and Wine only Wine only Days and times liquor is served: Sunday to Monday to Tuesday to Wednesday to Thursday to Friday to Saturday to Liquor will served or sold by: Glass Bottle Can Waitstaff and/or Over the counter info@northshorecider.com 6/16/2017 ✔P-3 TBD North Shore Cider Company, LLC North Shore Cider Company 323 Ashland Avenue, Evanston, IL 60202 (224) 300-6355 northshorecider.com 707 West Howard Street, UnitsB&C 60202 The leased space is 82 feet 11 inches by 28 feet 6 inches and separated into a retail area and the winery. ✔ ✔ ✔ ✔✔✔ ✔✔✔✔ Cidery with retail sales for on and off-premise consumption and wholesale distribution 12p 6p 4p 10p 4p 12p 12p 12p REDACTED 307 of 612 City of Evanston annual Liquor License Application City of Evanston Liquor License Application (Rev. 03/05/2015) Application: Page 2 of 15 A. Does the applicant seek to sell and/or serve liquor upon the premises of a restaurant? If your response is “No,” skip this section and proceed to section 5. B. Does the restaurant premises maintain and conduct business to the public as an establishment where meals are actually and regularly served? C. Does the restaurant provide adequate and sanitary kitchen and dining room equipment and capacity, with sufficient employees to prepare, cook, and serve suitable food? D. How many tables are or will be in the restaurant? What is the seating capacity? E. Is there an existing or proposed menu? If your response is “Yes,” please attach the menu. F. Does the restaurant currently hold or has applied for a City of Evanston food license? If your response is “Yes,” what is the expected issue date? A. Does the applicant seek to sell and/or serve liquor upon the premises of a hotel? If your response is “No,” skip this section and proceed to section 6. B. Does the hotel premises maintain and conduct business to the public as an establishment where meals are actually and regularly served? C. Does the hotel provide adequate and sanitary kitchen and dining room equipment and capacity, with sufficient employees to prepare, cook, and serve suitable food? D. Does the hotel have at least 50 regular rooms for transients? E. Does the hotel currently hold or has applied for a City of Evanston food license? If your response is “Yes,” what is the expected issue date? A. Does the applicant seek to sell liquor upon the premises of a package store? If your response is “No,” skip this section and proceed to section 7. B. Is the package store premises located in the “retail package store area” as defined by the attached map? C. Is the package store used only for retail sale of alcoholic liquor in original packages to persons at least 21 years of age for consumption off the premises? D. Has the applicant reviewed the Liquor Code definition of a “package store”? A. Does the applicant seek to sell and liquor upon the premises of a grocery store and/or combination store? If your response is “No,” skip this section and proceed to section 8. B. Does the grocery store premises consist of a grocery store and combination store under one roof? C. Does the grocery store provide a minimum of 12,000 square feet of production, preparation, and display for product sales? Approximately how many square feet are provided? sq.ft. D. Does the grocery store currently hold or has applied for a City of Evanston food license? If your response is “Yes,” what is the expected issue date? ✔ ✔ ✔ ✔ 308 of 612 City of Evanston annual Liquor License Application City of Evanston Liquor License Application (Rev. 03/05/2015) Application: Page 3 of 15 A. Does the corporation own the premises for which this liquor license is being sought? If your response is “Yes,” attach a copy of ownership and proceed to section 9. B. Does the corporation possess a lease on such premises covering the full period for which such liquor license is sought? C. What is the period covered by the lease? to D. What is the name of the Landlord? E. What is the address of the Landlord? (please include city, state, and zip code.) I, the Applicant and/or duly appointed representative, have reviewed the prepared application and accept it as true and correct to the best of my knowledge. I agree to report any changes to the contents of this application, whether they occur before or after a license is issued, to the City of Evanston within 30 days. I agree to notify the City of Evanston of any and all changes in corporate stockholder shares, corporate officers and directors. Further, I understand that the liquor license issued is not transferrable. It is understood that the acceptance and deposition of the fee herein tendered does not constitute acceptance of the liquor license application. ____________________________________________ ___________________________________ Signature of Applicant Date A. Has the owner or any relative had a business or liquor license revoked? B. Is the owner disqualified to receive a license by reason of any matter or thing contained in Title 3, Chapter 4 of the City of Evanston Code, other ordinance, and laws of the State of Illinois or other ordinances of the City of Evanston? C. Does the owner agree not to violate any laws of the State of Illinois, or of the United States, or any ordinance of the City of Evanston in the conduct of his or her place of business? D. Does the owner/officer (s) owe any debt or unpaid tax to the City of Evanston? If yes, explain:____________________________________________________________________ E. Has the owner received assistance in preparing this application? If the response is “Yes,” please provide the information below. 7/30/18 701 - 707 Howard Building Corp. 2241 West Howard Street, Chicago, IL 60645 6/16/2017 7/12/16 ✔ ✔ ✔ ✔ ✔ ✔ ✔ 309 of 612 P-3 310 of 612 City of Evanston annual Liquor License Application City of Evanston Liquor License Application (Rev. 03/05/2015) Supp. A/Corp Info: Page 5 of 15 CORPORATE INFORMATION FORM (Supplement A) Applicants must file business with Secretary of State: Name of Corporation/Partnership: Corporate Address: Corporate Ph #: Corporate Email: FEIN: Business Status: Date Corporation/Partnership was Organized: State Articles of Incorporation/Organization filed: Date Articles of Incorporation/Organization filed with Secretary of State: Date Certification of Incorporation/Organization was issued by Secretary of State: Are there any amendments to Articles of Incorporation? (if yes, provide date filed) Yes No Date Amendment Filed What are the total shares of stock created by this Corporation? H. List stockholders with 5% or more in holdings (corporations with a long list, attach copy of list): Name Percentage of Stock Has Corporation attached an organization chart/listing with Names, Title, Address and Percentage of Stock of Corporation officers and directors? If no, explain: Yes No Has the Corporation attached evidence of Good Standing with the State of Illinois? If no, explain: Yes No Has the Corporation attached a file-stamped copy of Articles of Incorporation/organization? If no, explain: Yes No Explain any existing options & names of persons concerned as they pertain to purchase or acquire stock at a future date: What is the objective of Corporation? Has a Shareholder and/or Site Manager Background Form been completed for each person holding (5%) or more stock in this corporation? Yes No North Shore Cider Company, LLC 323 Ashland Avenue, Evanston, IL 60202 (224) 300-6355 info@northshorecider.com 4/19/2016 4/19/2016 4/19/2016 4/19/2016 ✔ Christopher M. Collins 100% None Produce cider and perry for sale within the State of Illinois ✔ ✔ ✔ ✔ LLC is wholly-owned by Sole Member REDACTED 311 of 612 312 of 612 313 of 612 To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 14-O-17: Amending Evanston City Code Title 11, “Administrative Adjudication” Date: June 27, 2017 Recommended Action: Staff recommends adoption of Ordinance 14-O-17, amending Title 11, “Administrative Adjudication” of the Evanston City Code of 2012 to reflect the City’s organizational realignment and consolidation of the City’s Administrative Adjudication Division. This Ordinance was introduced at the June 26, 2017 City Council meeting. Livability Benefit: Innovation & Process: Support local government best practices and processes. Summary: Ordinance 14-O-17 amends Title 11 of the Evanston City Code of 2012 to codify the organizational realignment and consolidation of the City’s Administrative Adjudication Division which took effect January 1, 2017. The goal of these efforts is to move the City’s Administrative Adjudication Division from the City’s Law Department to the City Manager’s Office, under the direction of the Chief Financial Officer, while promoting continued efficiency within the Division. These changes are also in line with best practices of administrative hearing departments in comparable municipalities. ------------------------------------------------------------------------------------- Attachment: Ordinance 14-O-17 Memorandum For City Council meeting of July 12 , 2017 Item A12 Ordinance 14-O-17: Amending Title 11, Administrative Adjudication For Action 314 of 612 1/17/2017 14-O-17 AN ORDINANCE Amending Evanston City Code Title 11, “Administrative Adjudication” NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: City Code Title 11, Chapter 1 “Administrative Adjudication System,” of the Evanston City Code of 2012, as amended (the “City Code”), is amended to read as follows: TITLE 11 – ADMINISTRATIVE ADJUDICATION CHAPTER 1 – ADMINISTRATIVE ADJUDICATION SYSTEM 11-1-1. – CREATION. (A) Pursuant to authority of 65 ILCS 5/1-2.1-2 et seq., which authorizes municipalities to implement a system of administrative adjudication, there is hereby created a system of administrative adjudication of charges of code violations for the City of Evanston. The system is authorized to will conduct adjudicatory hearings of cases instituted by City departments upon receipt of written notice from the head of a City department directed to the Manager of the Division of Administrative Adjudication Chief Financial Officer or his/her designee, part of the Law Department City Manager’s Office;. provided, however that The Manager of the Division of Administrative Adjudication Chief Financial Officer or his/her designee may decline jurisdiction over specific classes of cases whenever resources are not available to handle the additional caseload. (B) The City adopts 65 ILCS 5/1-2.1.1 et seq., as it may be amended from time to time. In the event of a conflict between said statutes and this Chapter, this Chapter shall will prevail. (C) The adoption of this Title does not preclude the City from using other lawful methods to enforce the provisions of this code. 11-1-2. – PURPOSE. The purpose of the system of administrative adjudication for charges of code violations is to provide a procedure by which charges of code violations can be 315 of 612 14-O-17 ~2~ administratively adjudicated equitably and efficiently by independent Hearing Officers. 11-1-3. – JURISDICTION. Except as provided by City Code Subsection 11-1-1(A) of this Chapter, those matters subject to administrative adjudication system provided for by this Title are charges of violation of any ordinance, or alternatively, “City Code” or “Code” of the City of Evanston, so long as the relief sought is not a penalty of incarceration or a fine in excess fifty thousand dollars ($50,000.00) per violation, excluding allowable costs and in those cases brought to enforce the collection of any tax imposed and collected by the City. 11-1-4. – DIVISION OF ADMINISTRATIVE HEARINGS. There is hereby established a The Division of Administrative Adjudication, the function of which is to expedite the prosecution and/or correction of code violations subject to the jurisdiction of the administrative adjudication system. The Division is authorized to will conduct and manage administrative adjudication proceedings in the manner provided for in this Title. The Division will consist of an Administrative Hearing Division Manager the City’s Chief Financial Officer or his/her designee(s). and such other persons as he or she appoints to assist with the administrative adjudication system provided for in this Title. 11-1-5. – DIVISION MANAGER; POWERS AND DUTIES. The Corporation Counsel shall Chief Financial Officer or his/her designee will appoint a Division Manager, referred to herein as the “Administrative Hearing Adjudication Division Manager,” to oversee the function of the Division of Administrative Adjudication. Under the supervision of the Corporation Counsel City Manager, the Administrative Hearing Division Manager’s responsibilities shall include Chief Financial Officer or his/her designee will: (A) Operateing and manageing the administrative adjudication system; (B) Promulgateing rules and regulations for the conduct of administrative adjudication proceedings; (C) Monitoring the performance of Hearing Officers for adherence to applicable provisions of this Code; (C) Collecting monies paid as fines, penalties, and/or costs assessed by Hearing Officers; (D) Certifying copies of final determinations of Hearing Officers; (E) Keeping accurate records of the proceedings, including, but not limited to, appearances, nonappearances, pleas entered, and fines and penalties assessed and paid; (F) Performing parking oversight functions as delegated in Chapter 2 of this Title; 316 of 612 14-O-17 ~3~ (G) Establishing any other necessary rules and regulations and performing any other duties and functions as may be required or appropriate to establish and administer the City’s administrative adjudication system. 11-1-6. – RULES AND REGULATIONS. The rules and regulations promulgated for the conduct of administrative adjudication hearings shall will be published and kept on file in the Office of the City Clerk where they shall will be available to the public for inspection and copying. 11-1-7. – HEARING OFFICER. The City Manager or his/her designee, shall will appoint Hearing Officers, who shall will have the power to adjudicate violations of the City Code and impose penalties according to the Title 11. 11-1-8. – HEARING OFFICER QUALIFICATIONS. Any person appointed as a Hearing Officer shall will: (A) Be an attorney licensed to practice law in the state for not less than three (3) years. (B) Prior to conducting any administrative adjudication hearing, successfully complete a formal training program approved by the Administrative Hearing Division Manager Chief Financial Officer or his/her designee, which includes the following: 1. Instruction on ethical considerations and rules of procedure for the administrative proceedings to be conducted; 2. Orientation to each subject area of the code under which violations are prosecuted; 3. Observation of administrative hearings; and 4. Participation in hypothetical cases, including ruling on evidence and issuing final orders. 11-1-9. – SCOPE OF AUTHORITY OF HEARING OFFICERS. Hearing Officers shall will preside over adjudicatory hearings. The authority of a Hearing Officer shall will encompass all acts necessary for to conducting fair and impartial adjudicatory hearings, including, but not limited to: (A) Hearing testimony and accepting evidence that is relevant to the existence of the code violation. (B) Administering oaths and affirmations to witnesses. (C) Subject to City Code Section 11-1-10 of this Chapter, at the request of any party or on the Hearing Officer’s own motion, issueing subpoenas for the attendance of 317 of 612 14-O-17 ~4~ relevant witnesses and/or the production of relevant books, records, or other information. (D) Preserveing the record of the hearing, including all exhibits and evidence admitted into the record at the hearing. (E) Issueing a determination based upon a review of the notice of violation, citation, ticket, or other charging document (any of which shall will constitute a “charging document” under this Title) and on the evidence admitted, which determination shall will be final for purpose of judicial review under the Illinois Administrative Review Law, 735 ILCS 5/3 et seq. The determination shall will be in writing, shall will be signed by the Hearing Officer, and shall will be designated as finding(s), decision and order. (F) Upon finding a respondent liable for violating one or more code provisions, imposeing penalties as provided by the governing penalty provision; except, however, that in no event shall will a Hearing Officer have authority to: 1) impose a penalty of incarceration; or 2) impose a fine in excess of fifty thousand dollars ($50,000.00). When applicable, each day a code provision is found to have been violated by the respondent, shall will constitute a separate offense, and each separate offense subjects the respondent to the penalty provided by the governing penalty provision. The Hearing Officer may also: 1. Imposing, in addition to fines, Tax administrative and/or enforcement costs and when applicable, imposing tax costs incurred by the City for effecting compliance with code provision(s) for which a respondent has been found liable.; 2. Order, notwithstanding in addition to fines imposed or costs assessed, the respondent to comply with code provision(s) found to have been violated, and, if appropriate, order the respondent to post a compliance bond as provided by City Code Subsection 11-1-16(B)(1) of this Chapter.; and 3. Ordering, regardless of in addition to fines imposed or costs assessed, the respondent to perform a term of community service. (G) Adhering to Follow the policies, procedures and legislation set forth in this Code, except where discretion is specifically vested in the Hearing Officer.; provided, however, that A Hearing Officer is authorized to waive the fine and/or costs that otherwise would be imposed upon finding a respondent liable for one (1) or more code violations when the Hearing Officer specifically finds as a matter of fact that the violation(s) occurred under such circumstances as to a reasonable person would constitute an excuse for the violation(s). (H) Ruleing upon motions, objections and the admissibility of evidence. (I) Asking questions of the parties and witnesses, if necessary, to ensure the clarity and completeness of the testimony and the record. No. 318 of 612 14-O-17 ~5~ (J) Regulateing the course of the hearing in accordance with this Chapter, the rules adopted by the Administrative Hearings Division Manager Chief Financial Officer or his/her designee for the conduct of administrative hearings, and other applicable law. 11-1-10. SUBPOENAS. Either on his/her own motion or upon the request of a party pursuant to City Code Section 11-1-12(E) of this Title, the assigned Hearing Officer may issue subpoenas in connection with the adjudication of a charged code violation. (A) Issuance. Subpoenas shall will only be enforceable against persons for documents that have a relevant evidentiary connection with the: 1) subject matter; and 2) facts which are relevant to the case and related to a contested issue in the case. A party’s request to the Hearing Officer for a subpoena must be filed timely. Service of subpoenas shall will be made in the same manner as summons in a civil action. (B) Content. A subpoena issued under this Chapter shall will identify: 1. The person to whom it is directed; 2. The documents or other items sought by the subpoena, if any; and 3. The date, time, and place for the appearance of the witnesses and the production of the documents or other items described in the subpoena. (C) Appearance. The date identified for the appearance of the witnesses or the production of the documents or other items shall will not be less than seven (7) days after service of the subpoena. (D) Contesting the Subpoena. Within three (3) business days of being served with a subpoena issued in accordance with this Chapter, the recipient of the subpoena may appeal the order authorizing the issuance of the subpoena, by filing a written appeal detailing the nature of any objection(s). The appeal shall will be scheduled for the next scheduled hearing date in the case, with the initiator of the subpoena bearing the responsibility for notifying all parties. 11-1-11. – ADMINISTRATIVE HEARINGS. (A) All administrative hearings conducted by the Division of Administrative Adjudication are open to the public and shall will be presided over by a duly appointed impartial Hearing Officer who is charged with providing the parties a full and fair opportunity to be heard. (B) The City shall not be represented by an employee or other representative of the Division of Administrative Adjudication; provided, however, that documentary evidence, prepared by another Department of the City and submitted in advance to the Division of Administrative Adjudication, may be made part of the record at the hearing by the Hearing Officer. (CB) All administrative hearings shall will be conducted on the date set for hearing. 319 of 612 14-O-17 ~6~ For good cause shown, a continuance may be granted at the discretion of the Hearing Officer. The purpose of administrative hearings is to provide a prompt resolution of alleged code violations, and accordingly, the request for, and the grant of, continuances shall will be curtailed to the extent fairness permits. Lack of preparation shall is not be grounds for a continuance. Continuances ordinarily will not be granted for more than twenty-eight (28) days. (D) 1. The formal and technical rules of evidence shall not apply in the conduct of the hearing. Evidence, including hearsay, may be admitted only if it is of a type commonly relied upon by a reasonably prudent persons in the conduct of their affairs. 2.(C) The Hearing Officer shall will permit persons to contest the merits of an alleged parking violation subject to the administrative adjudication procedures of this Title without attending a hearing. (ED) No A violation may be established except upon proof by a preponderance of the evidence.; provided, however, that The original or a legible copy of the charging document, issued in accordance with the applicable provisions of this Code, shall will be prima facie evidence of the correctness of the facts specified therein. (FE) The Administrative Hearings Division Manager Chief Financial Officer or his/her designee shall will determine the manner in which the record shall will be preserved. Such preservation may be made by tape electronic and/or digital recording. or other appropriate means. Recording by any means by any member of the public is prohibited unless expressly authorized by the Administrative Hearings Division Manager Chief Financial Officer or his/her designee. The record of all hearings before a Hearing Officer shall will include: 1) a record of the testimony presented at the hearing; 2) all documents, exhibits, and other physical evidence presented at the hearing and admitted into evidence; 3) a copy of the notice of violation and notice of hearing; and 4) a copy of the findings, decision, and order of the Hearing Officer’s final determination. Any party may request that the proceedings be taken and transcribed by a certified court reporter. If the City makes a tape recording of the proceedings, a respondent may obtain the transcript at the respondent’s cost. (GF) At the conclusion of a hearing, the Hearing Officer shall will issue his/her final determination. If the Hearing Officer issues a final determination of liability, he/she may impose fines, assess costs, and make orders, all as provided by City Code Subsection 11-1-9(F) of this Chapter and as are consistent with the specific code provision(s) found to have been violated. (HG) At the conclusion of the hearing, the Hearing Officer shall will inform the parties orally and in writing of his/her determination, which determination constitutes a final determination for purpose of judicial review and is subject to review under the Illinois Administrative Review Law, 735 ILCS 5/3 et seq. Based on the charging document and the evidence admitted, the Hearing Officer may issue the following determination: Liable, not liable, or liable upon a plea of no contest. The Hearing Officer also may dismiss the case with or without prejudice or grant a properly made motion by the City voluntarily dismissing the case. 11-1-12. – PROCEDURE. 320 of 612 14-O-17 ~7~ All matters to be adjudicated by the Division of Administrative Adjudication shall will be commenced against the party alleged to have violated one (1) or more code provision(s) by issuing and serving upon that party a charging document and shall will be conducted in accordance with the following procedures: (A) The charging document shall will be issued by a City officer or employee authorized to exercise code enforcement authority and served as provided for in Subsection (D) of this Section. (B) 1. Any charging document issued pursuant to this Section shall will contain the following information: a. The name; City department; position; and identification number, if applicable, of the person issuing the charging document; b. The name and address of the person or entity being charged with one (1) or more code violations (“respondent”); c. The name and address of the person to whom the charging document is given if that person is not the respondent; d. The Section(s) of the code alleged to have been violated; e. The date, time and place of the alleged violation(s); f. A legally sufficient description of the activity or conduct alleged to constitute a violation of each code Section set forth in the charging document or a legally sufficient description of the facts giving rise to the allegations set forth in the charging document; g. The complainant’s name if the complainant is not the issuing City officer or employee. The City officer or employee shall will certify the correctness of the information required by this Subsection (B)1, by signing his/her name to the charging document to be issued. Compliance with this Subsection (B)(1), establishes a prima facie case. 2. A charging document issued pursuant to Subsection (B)(1) of this Section also shall will set forth: a) the date, time and place of the adjudicatory hearing to be held with respect to the violation(s) alleged in the charging document; and b) the legal authority and jurisdiction under which the hearing will be held. (C) 1. The respondent named in a charging document, shall will be given notice of the date of the adjudicatory hearing which may appear on the face of a charging document. Notice of the hearing date may be given in any of the following ways: a) by first class mail or by overnight or two-day commercial delivery service at the respondent’s last known address or if the respondent is a business entity, at any address identified for its registered agent or at its principle place of business; or b) by personal service; c) by posting upon the property that is the site of the alleged violation(s) when the respondent is the owner or manager of the property; or d) by any other means permitted by law for service of civil summons. Hearings shall will be scheduled with reasonable 321 of 612 14-O-17 ~8~ promptness, provided that for hearings scheduled in all nonemergency situations, unless otherwise specified by other legislation or rule, the respondent defendant shall will have at least fifteen (15) days after service of notice to prepare for the hearing. For purposes of this Subsection (C), “nonemergency situation” means any situation that does not reasonably constitute a threat to the public health, safety or welfare. If service is provided by first class mail or by overnight or two-day commercial delivery service, the fifteen-day period shall will begin to run on the day that the notice is deposited in the mail or given to the commercial delivery service, as applicable. 2. Notwithstanding anything to the contrary in this Section, service of notices of violation and notices of hearing for violations of Title 10 of this Code, shall will be as prescribed in Chapter 2 of this Title. (D) The original or a legible copy of the notice of violation, citation, or other charging document shall will be filed with the Division of Administrative Adjudication as soon as practicable at the place and in the manner as the Administrative Hearings Division Manager Chief Financial Officer or his/her designee directs. Upon receiving the original or legible copy of charging document, the Division of Administrative Adjudication shall will select a hearing date and give respondent notice of the date, time and place of the hearing in a manner set forth the date, time and location of the hearing in the manner set forth in Subsection (C)(1) of this Section unless the charging document sets forth the date, time and location of the hearing and was served personally on the respondent. (E) Parties to an adjudicatory hearing, or their representative pursuant to Section 13 of this Chapter, submit evidence, present witnesses and cross-examine opposing witnesses. They may request the Hearing Officer to issue subpoenas as provided for in City Code Section 11-1-10 of this Chapter. 11-1-13. – REPRESENTATION AND EVIDENCE AT HEARINGS. (A) City Representation: The case for the City may be represented presented by a City employee or an attorney designated by the Corporation Counsel City Manager but not by an employee or other agent representative of the Division of Administrative Adjudication, except as allowed by this Subsection C. of 11-1- 11(B) of this Chapter. (B) Respondent Representation: The case for the respondent may be represented presented pro se, or by his/her self, or by an attorney or agent on behalf of the respondent. An attorney or agent appearing at an adjudicatory hearing on behalf of a respondent shall will present the Hearing Officer with a signed appearance form stating, on oath or affirmation, that he/she has been authorized by the respondent to represent the respondent at the hearing. 322 of 612 14-O-17 ~9~ (C) Evidence: The formal and technical rules of evidence will not apply in the conduct of a hearing. Evidence, including hearsay, may be admitted only if it is of a type commonly relied upon by a reasonably prudent person in the conduct of their affairs. The City shall not be represented by an employee or other agent representative of the Division of Administrative Adjudication; provided, however, that Documentary evidence, prepared by another Department of the City and submitted in advance to the Division of Administrative Adjudication, may be made part of the record at the hearing by the Hearing Officer. 11-1-14. – VIOLATIONS OF ORDERS. Any person, having received notice and an opportunity for a hearing as provided in this Chapter, who knowingly fails to comply with an order issued by a Hearing Officer under this Chapter, including the issuance of a subpoena, shall will, if the order is not stayed by a court of competent jurisdiction prior to its effective date, be guilty of contempt. Contempt shall will be enforceable only by the Cook County Judicial System and shall will be punishable by applicable law. Each day that the violation continues shall will be considered a separate and distinct offense. In a prosecution under this Section, it shall will not be a defense that a person came into compliance with an order, sought judicial review of it, or made efforts to comply with an order, subsequent to its effective date. 11-1-15. – DEFAULT. (A) If at the time set for hearing, the respondent, or his/her attorney or agent of record, fails to appear, the Hearing Officer may enter a default judgment of liability against the respondent and impose fines and assess costs. A copy of the order of default shall will be served in any manner for service of a notice of violation permitted by this Chapter and applicable to the violation. A copy of the default judgment, which is a final determination, shall will apprise the respondent of the procedure for setting aside the default judgment and also shall will apprise the respondent of the availability of an appeal of the default judgment to the Circuit Court of Cook County. The default judgment be mailed promptly to the respondent as provided by City Code Subsection 11-1-12(C)(1) of this Chapter. (B) A respondent against whom a default judgment has been entered may file a motion with the Division of Administrative Adjudication to set aside the default judgment and for a new hearing. A motion to set aside a default judgment may be filed at any time if the respondent alleges lack of subject matter or personal jurisdiction; in all other cases, the motion must be filed within twenty-one (21) dates of entry of the default judgment excepting Saturdays, Sundays, and holidays. A motion to set aside a default judgment shall must set forth the reason(s) the respondent failed to appear on the original hearing date. A 323 of 612 14-O-17 ~10~ Hearing Officer shall will hear and rule on the motion. If the Hearing Officer grants the motion, a hearing will be held immediately on the alleged code violation(s) set forth in notice of violation, citation, or other charging document unless the respondent requests another hearing date and presents for good cause for continuing the hearing. Notwithstanding any of the foregoing to the contrary, a motion to set aside a default judgment entered on a notice of violation of parking, standing, or vehicle compliance shall will be subject to the provisions of Chapter 2 of this title. (C) If any default judgment is set aside pursuant to this Section, the Hearing Officer shall will have authority to enter an order extinguishing any lien with has been recorded for any debt due and owing the City as a result of the vacated default judgment. 11-1-16. – FINES; COMPLIANCE BOND. (A) All fines and other monies to be paid to the City in accordance with this Chapter shall will be remitted to the City Manager’s Office through its Collector’s Office and deposited in the appropriate City account as designated by the City Manager. (B) 1. In order to ensure that code violations are remedied in a timely manner, a Hearing Officer upon issuing a determination of liability that includes an order of compliance, may order the respondent in the case to obtain a bond to ensure respondent’s timely compliance with the code provision(s) found to have been violated. Any bond ordered pursuant to this Subsection (B)(1), shall will name the City as a beneficiary and shall will be in the amount specified by the Hearing Officer, provided that the amount of the bond shall will be reasonably related to the cost of compliance. Any bond issued as a result of a Hearing Officer’s order is subject to review and modification by the City Manager or his/her designee as to form and amount. If the respondent fails to remedy in a timely manner the code violation(s) for which a bond has been ordered and issued and the City undertakes remediation or otherwise expends funds related to the code violation(s) for which a bond has been ordered and issued, the Hearing Officer, after giving the parties notice and opportunity to be heard, may issue an order permitting the City to draw against the bond in an appropriate amount. The Hearing Officer shall will order the bond amount, less the reasonable costs incurred by the City, returned to the respondent upon proof of compliance with the code provision(s) found to have been violated. 2. In the event a respondent ordered to secure a bond as provided by Subsection (B)(1) of this Section seeks judicial review of that portion of the Hearing Officer’s order requiring a bond and prevails on that issue, the City 324 of 612 14-O-17 ~11~ shall will release the bond, and if the City has drawn against the bond, the City shall will refund to the respondent the total amount drawn within thirty (30) days of receiving a copy of the reviewing court’s mandate. 11-1-17. – ENFORCEMENT OF HEARING OFFICER’S ORDER. (A) Any fine and any administrative, enforcement, or compliance costs imposed by a Hearing Officer’s order that remain unpaid after the exhaustion of, or the failure to exhaust, judicial review procedures, unless stayed by a court of competent jurisdiction, shall will be a debt due and owing the City and may be collected in any manner authorized by applicable law. (B) After the expiration of the period for which judicial review may be sought, unless stayed by a court of competent jurisdiction, the Hearing Officer’s determination of liability may be enforced in the same manner as a judgment entered by a court of competent jurisdiction. (C) In any case in which a respondent fails to comply with a Hearing Officer’s order to correct a code violation, any expenses incurred by the City to enforce the Hearing Officer’s order, including, but not limited to, Attorney fees, court costs and costs related to property demolition or foreclosure, after they are fixed by a court of competent jurisdiction or a Hearing Officer, shall will be a debt due and owing the City. Prior to any expenses being fixed by a Hearing Officer pursuant to this Subsection, the respondent shall will be provided with notice that directs the respondent to appear at a hearing before a Hearing Officer to determine whether the respondent has failed to comply with a valid order. The notice shall will set the place and time for the hearing, which shall will not be less than seven (7) days from the date the notice is served. Notice may be served by first class mail or by an overnight commercial delivery service and the seven-day period shall will begin to run on the date that the notice was deposited in the mail or with the overnight commercial service. (D) Upon being recorded in the manner required by Article XII of the Code of Civil Procedure or by the Uniform Commercial Code, a lien shall will be imposed on the real estate or personal estate, or both, of the respondent in the amount of a debt due and owing the City. The lien may be enforced in the same manner as a judgment lien pursuant to a judgment of a court of competent jurisdiction. (E) If any fine, penalty, and/or cost is owing and unpaid after a determination of liability under this Chapter has become final and the respondent has exhausted or failed to exhaust judicial procedures for review, the Administrative Hearings Division Manager Chief Financial Officer or his/her designee shall will cause a notice of final determination of liability to be sent to the respondent. 325 of 612 14-O-17 ~12~ (F) If respondent fails to pay such fine or penalty within fourteen (14) days after the notice of final determination of liability, the City of Evanston may take the following actions in addition to any debt collection authorized by law: 1. Decline to issue or renew any license, permit, zoning variance, or other permission required and applied for by respondent under Title 5, Chapter 2 of this Code or under any Chapter of Titles 3, 4, 6, 7, 8 and 9 of this Code until respondent pays such fine or penalty; or 2. Decline to issue or renew residential parking permits, temporary residential parking permits, or any other permit required and applied for by respondent under any Chapter of Title 10 of this Code, until respondent pays such fine or penalty. (G) 1. When If the Administrative Hearings Division Manager Chief Financial Officer or his/her designee becomes aware that a respondent has failed to pay such fine or penalty within the prescribed fourteen-day period, he/she shall will notify the Departments responsible for issuing the aforementioned licenses and permits that respondent has a delinquent debt, and that no licenses or permits may be issued to the respondent until the debt has been fully satisfied. 2. At or prior to the time when a respondent applies for a license or permit, or for a renewal of such license or permit, the Department that is responsible for issuing the license or permit shall will notify the respondent that he/she is ineligible for such license or permit issuance or renewal due to the outstanding debt. The notice shall will inform the respondent that he/she may request a description of the outstanding debt from the Collector's Office City Manager’s Office, and shall will inform the respondent of his/her right to appeal the denial of the license or permit under this Section. If notice is provided by mail, it shall will be sufficient to mail the notice to the last address the respondent provided to the issuing Department. The date of notice shall will be the date the notice was deposited in the mail, if served by first class mail; the date of delivery, if served by personal service; or the date of service if served by any other manner. 3. Upon the respondent's request, the City Manager’s Office Collector's Office shall will provide the respondent with a written description of his or her outstanding debt. A respondent shall will have ten (10) business days from the date of notice to appeal the Department's denial by requesting a hearing by the City Manager, or his/her designee. 4. Requests for hearing shall will be made in writing to the City Manager's Office. A request for hearing shall will include: The full name, address and telephone number of the respondent; a written statement signed by the respondent setting forth facts, law or other information relevant to establishing 326 of 612 14-O-17 ~13~ a defense to the Department's denial; a copy of the notice provided to the respondent by the license/permit issuing Department under this Subsection (G); and, any documentary evidence that supports the respondent's appeal, including receipts for the payment of an alleged debt. Upon receipt of a timely and proper request for a hearing, the City Manager or his/her designee shall will assign a hearing date no later than fifteen (15) business days after the date of request. The hearing shall will not be continued without the consent of the respondent. The City Manager, or his/her designee, shall will determine whether or not the respondent is ineligible for a license/permit pursuant to this Section. The hearing shall will comply with the following provisions: a. The City Manager, or his/her designee, shall will abide by any prior determination that a debt exists and the scope of review shall will be limited to whether the debt has been satisfied and whether the determination that a debt exists was issued against the respondent. The petitioner shall will not be entitled to raise any defenses related to his or her liability for the underlying debt. b. The formal and technical rules of evidence shall will not apply in the conduct of the hearing. Evidence, including hearsay, may be admitted only if it is of a type commonly relied upon by reasonably prudent persons in the conduct of their affairs. c. At the conclusion of the hearing, the City Manager or his/her designee shall will issue a final order that the respondent is either eligible or ineligible for issuance or renewal of the license/permit. If the respondent is found to be ineligible, the petitioner's license/permit may not be issued or renewed prior to the payment of the outstanding debt. The City Manager, or his/her designee, shall will issue a final order no more than fifteen (15) business days after the conclusion of the hearing. (H) Notwithstanding the provisions of Subsection (G) of this Section, the City may issue an initial or renewal license or permit to a respondent if the Director of the issuing Department or other appropriate City department or agency determines that: 1. The respondent has entered into an agreement with a court of competent jurisdiction, the Division of Finance, or other appropriate City department or agency, for the payment of all debts owed and the respondent is in compliance with the agreement; or 2. The respondent is contesting liability for or the amount of the debt in a pending administrative or judicial proceeding; or 3. The respondent has filed a petition in bankruptcy and the debts owed are dischargeable in bankruptcy. 327 of 612 14-O-17 ~14~ (I) When the holder of a license or permit is notified in accordance with Subsection (G)(2) of this Section, that such license or permit will not be renewed unless an outstanding judgment is paid, the license or permit shall will remain in effect during the pendency of the appeal process described in Subsection (G) of this Section. When a license or permit is found to be eligible for renewal through the appeal process, it shall will remain in effect until the renewal is issued. When a license or permit is found to be ineligible for renewal through the appeal process, it shall will expire at such time as the license or permit holder has exhausted or failed to exhaust the appeal procedu res described in Subsection (G) of this Section. (J) Nothing in this Section shall will prevent the City from enforcing or seeking to enforce any order of a Hearing Officer in any manner provided by law. 11-1-18. – ELECTIONS OF REMEDIES. In no case may the Division of Administrative Adjudication conduct an adjudication hearing for an alleged code violation where the remedy provided for is a punishment of imprisonment. Nothing in this Chapter, however, shall will preclude the City from petitioning a court of competent jurisdiction to adjudicate an ordinance violation or an ordinance violation which provides the remedy of imprisonment, or from petitioning a court of competent jurisdiction to impose the remedy of imprisonment for failure to comply with an order of a Hearing Officer. 11-1-19. – ADMINISTRATIVE ADJUDICAITON PROCEDURES NOT EXCLUSIVE. The adoption by the City of a system of administrative adjudication does not preclude the City from using other methods to enforce municipal ordinances. 11-1-20. – SEVERABILITY. The provisions of this Chapter shall will be interpreted so as not to be in conflict with the laws of the State or any other limitations imposed by law. In the event, however, that any Section, provision, sentence, or clause of this Chapter is declared unconstitutional by a court of competent jurisdiction, that determination will not affect the other remaining provisions of this Chapter. SECTION 2: City Code Title 11, Chapter 2 “Parking and Compliance Violations,” of the City Code, as amended, is amended to read as follows: TITLE 11 – ADMINISTRATIVE ADJUDICATION CHAPTER 2: PARKING AND COMPLIANCE VIOLATIONS 11-2-1. - PURPOSE; SCOPE; ADOPTION OF RULES AND REGULATIONS. 328 of 612 14-O-17 ~15~ (A) The purpose of this Chapter is to provide for the administrative adjudication of violations of City ordinances regulating the standing and parking of vehicles ("parking"), and the condition/use of vehicle equipment and display of wheel tax licenses ("compliance") within the City's borders, and to establish a fair, equitable, and efficient system for the enforcement of such ordinances. The administrative adjudication system set forth in this Chapter is established pursuant to the Illinois Vehicle Code, 625 ILCS 5/11 -208.3 et seq., as amended, which authorizes any municipa lity to provide by ordinance for a system of administrative adjudication of vehicular standing and parking violations, and vehicle compliance violations, and pursuant to 65 ILCS 5/1 - 2.1 et seq., which authorizes home rule municipalities to enact a system o f administrative adjudication of municipal violations. (B) The City Manager shall will appoint a Manager of the Parking and Revenue Division of the Administrative Services Department ("Parking Division Manager"), who shall will served as the "traffic complianc e administrator" for the City within the meaning of the Illinois Motor Vehicle Code, and who is authorized to exercise or delegate the authority: 1. Adopt, distribute, and process parking and compliance violation notices and additional notices, collect money paid as fines and penalties for violations of parking ordinances; 2. Establish procedures necessary for the prompt, fair and efficient operation of the administrative adjudication system; and 3. Adopt rules and regulations pertaining to: the hearing process, the selection and appointment of administrative hearing officers, the content of forms and procedures, and the daily operation of the administrative adjudication of parking violations program. (C) The Parking Division Manager shall will delegate to the Corporation Counsel City Manager or his/her designee or to the Administrative Hearings Division Manager Chief Financial Officer or his/her designee, as appropriate, his/her authority to appoint Hearing Officers, to adopt rules and regulations pertaining to administrative hearing proceedings for the adjudication of the violations set forth in City Code Subsection 11-2-2(B) of this Chapter and to conduct those administrative proceedings, including the functions and responsibilities of the Parking Division Manager set forth in Subsections (A), (B)2 and (B)3 of this Section, Subsections 11-2-5(A) through (F), Sections 11-2-6 through 11-2-10, Subsections 11-2-11(B) through (H), and Sections 11-2-12 and 11-2-13 of this Chapter. 11-2-2. - VIOLATION; PENALTY. (A) Violations of Subsection (B) of this Section 11-2-2, regulating the standing and parking of vehicles, the condition and use of vehicle equipment, and the display of wheel tax licenses within the City's borders, shall will be civil offenses punishable by the fines and penalties provided for in this Chapter and in Sections 10-3-13, 10-4-18-2, 10-8-10, 10-11-17, and 10-12-3 of this 329 of 612 14-O-17 ~16~ Code, and no criminal penalty, or civil sanction other than that prescribed for the violation in the applicable Section of this Code shall will be imposed. The foregoing shall will not prohibit the City from charging co llection costs and/or attorney's fees to persons in default of such fines. (B) Only determination of liability for violations of the following Chapters of this Code's Title 10, and no other sections of Title 10, may be pursuant to the administrative adjudication provisions set forth in this Chapter 2 of Title 11: Title 10, Chapters 3 (Section 13), 4, 5, 6, 8 and 12. 11-2-3. - PRIMA FACIE RESPONSIBILITY FOR VIOLATION AND PENALTY; PARKING VIOLATION ISSUANCE AND REMOVAL. (A) Whenever any vehicle is in violation of any provision of this Code prohibiting or restricting vehicle parking, standing, or compliance, except for child passenger protection statutes, any person, whether owner or lessee, in whose name the vehicle is regist ered with the secretary of state of Illinois or other state's registry of motor vehicles shall will be prima facie responsible for the violation and subject to the penalty therefor. (B) Whenever any vehicle exhibits a violation of any provision of this Code regarding compliance or prohibiting or restricting vehicular parking or standing, any police officer, parking enforcement officer, or other person designated by the City Manager, who observes such violation may issue a notice of parking or compliance violati on as provided for in Section 11-2-4 of this Chapter and serve the notice on the registered owner of the vehicle by handing it to the operator of the vehicle, if he/she is present, or by affixing it to the vehicle in a conspicuous place. The issuer of the notice shall will specify on the notice his/her identification number, the particular parking ordinance allegedly violated, the make and state registration number or the vehicle identification number (VIN) of the cited vehicle, and the place, date, time and nature of the alleged violation and shall will certify the correctness of the specified information by signing his/her name at the time of service as provided in the Illinois Vehicle Code, 635 ILCS 11-208.3, or, in the case of a computer generated notice, by signing a single certificate to be kept by the Parking Division Manager or his/her designee attesting to the correctness of all notices produced by the device while it was under his/her control. (C) It shall will be unlawful for any person, other than the registered owner of the vehicle or his/her designee, to remove from a vehicle a parking or compliance violation notice affixe d pursuant to this Chapter. The fine for a first time violation of this Section shall will be two hundred fifty dollars ($250.00). Subsequent violations shall will be penalized by imposition of a five hundred dollars ($500.00) fine. (D) Whenever any operator or passenger is in violation of seat belt requirements as stated in 625 ILCS 512 -603.1 of the Illinois Vehicle Code or the Child Passenger Protection Act, 625 ILCS 2/1 et seq., the notice of the violation shall will be served on the person in violation of the regulations by handing 330 of 612 14-O-17 ~17~ the notice to that person. The person identified in the notice of violation shall will be known as the "respondent." 11-2-4. - NOTICES; CONTENTS, DISTRIBUTION, AND RECORD KEEPING. (A) Parking and compliance violation notices shall will contain the information required under Section 11-2-3 of this Chapter. In addition, the notices shall will state the applicable fine, the monetary penalty which shall will be automatically assessed for late payment, that vehicle immobilization and driver's license suspension may be imposed if fines and penalties are not paid in full, that payment of the stated fine, and of any applicable penalty for late payment, shall will operate as a final disposition of the violation, and information as to the availability of an administrative hearing in which the violation may be contested on its merits and the time and manner in which such hearing may be had. (B) The Parking Division Manager or his/her designee shall will distribute parking and compliance violation notices to parking enforcement officers, other persons authorized to issue parking violation notices, and the department of police for issuance pursuant to City Code Section 11-2-3 of this Chapter. The Parking Division Manager shall will ensure the maintenance of a record of each set of notices issued to all persons authorized to issue parking and compliance violation notices. (C) The Parking Division Manager or his/her designee shall will compile and maintain complete and accurate records relating to all parking violation notices issued pursuant to City Code Section 11-2-3 of this Chapter and the dispositions thereof. Notwithstanding any of the foregoing, the Administrative Hearings Division Manager Chief Financial Officer or his/her designee shall will also compile and maintain records of adjudicated parking violation notices. 11-2-5. - DETERMINATION OF LIABILITY. (A) A person served with a parking or compliance violation notice pursuant to City Code Section 11-2-3 of this Chapter shall will, within ten (10) days from the date of the notice: 1) pay the indicated fine; or, in the manner indicated on the notice, either 2) submit the materials set forth in City Code Section 11-2- 7 of this Chapter to obtain an adjudication by United States postal service or electronic mail; or 3) request an administrative hearing as set forth in City Code Section 11-2-8 of this Chapter to contest the charged violation. A response by mail shall will be deemed timely if postmarked within ten (10) days of the issuance of the notice of violation. (B) If the respondent submits documentary evidence to obtain an adjudication by U.S. mail or electronic mail pursuant to City Code Section 11-2-7 of this Chapter, the Administration Hearings Division Manager Chief Financial Officer or his/her designee shall will send the respondent a copy of the Hearing 331 of 612 14-O-17 ~18~ Officer's determination of liability in accordance with Subsection (F) of this Section. (C) If the respondent requests an administrative hearing to contest the cited violation pursuant to City Code Section 11-2-8 of this Chapter, the Administration Hearings Division Manager Chief Financial Officer or his/her designee shall will notify the respondent in writing of the location and time available for a hearing in accordance with Subsection (F) of this Section. Where a respondent, who has requested an administrative hearing, fails to appear at his/her hearing, a determination of noncompliance or parking violation liability shall will be entered in the amount of the fine, penalty, or cost indicated on the notice of violation. Upon the occurrence of a final determination of liability as provided for below, any unpaid fine, penalty, and/or cost will constitute a debt due and owing the city. The Administrative Hearings Division Manager Chief Financial Officer or his/her designee will cause a notice of hearing providing this information to be sent to the respondent in accordance with Subsection (F) of this Section. (D) If no response is made in accordance with Subsection (A) of this Section, the Parking Division Manager shall will cause a second notice of violation to be sent to the respondent in accordance with Subsection (F) of this Section. The notice shall will specify the date and location of the violation, the make and state registration number of the cited vehicle, the code provision violated, the applicable fine and penalty and the time and manner in which the respondent may obtain an adjudication by U.S. mail or electronic mail or reques t a hearing to contest the violation. If the respondent requests an administrative hearing to contest the cited violation, the Administrative Hearings Division Manager Chief Financial Officer or his/her designee will cause a notice of hearing to be sent to the respondent as provided in Subsection (C) of this Section. If the respondent fails, within ten (10) days from the date of such second notice, to pay the indicated fine, submit documentary evidence to obtain an adjudication by mail, or request a hearing to contest the charged violation, a determination of liability shall will be entered in the amount of the fine indicated on the notice of violation. (E) Upon the occurrence of a final determination of liability, by default, adjudication or otherwise, any unpa id fine, penalty and/or cost will constitute a debt due and owing the City. Failure by a respondent to pay the fine for a parking violation within twenty-one (21) days of issuance of such final determination of liability automatically subjects the responde nt to a penalty for late payment. The penalty for late payment shall will be in accordance with City Code Section 10-11-17 of this Code. (F) The Administrative Hearings Division Manager Chief Financial Officer or his/her designee shall will serve the notice of hearing, the second notice of violation, the Hearing Officer's determination, the notice of final determination of liability, the notice of impending vehicle immobilization, and the notice of impending driver's license suspension, wher e applicable, by first class mail, postage prepaid, to the address of the registered owner of the vehicle as recorded with the Secretary of State of Illinois. If the vehicle is registered in a 332 of 612 14-O-17 ~19~ state other than Illinois, the Administrative Hearings Division Manager Chief Financial Officer or his/her designee shall will send the notices in question to the address of the registered owner as recorded in such other state's registry of motor vehicles. 11-2-6. - GROUNDS FOR ADJUDICATION BY MAIL OR ADMINISTRATIVE HEARING. A person charged with a parking or compliance violation (other than for child passenger protection regulations) may contest the charge through an adjudication by U.S. mail or electronic mail or at an administrative hearing limited to one or more of the following grounds with appropriate evidence to support: (A) The respondent was not the owner or lessee of the cited vehicle at the time of the violation; (B) The cited vehicle or its state registration plates were stolen at the time the violation occurred; (C) The relevant required signs prohibiting or restricting parking were missing or obscured; (D) The subject parking meter was inoperable or malfunctioned through no fault of the respondent; (E) The facts alleged in the parking violation notice are materially inconsistent or do not support a finding that the specified regulation was violated. 11-2-7. - ADJUDICATION BY U.S. OR ELECTRONIC MAIL; PROCEDURE. (A) Administrative hearings to review materials submitted for the adjudication by U.S. mail or electronic mail of notices of parking violations issued pursuant to City Code Section 11-2-3 of this Chapter shall will be held by a Hearing Officer appointed by the and conducted in accordance with Chapter 1 of this Title. Notwithstanding any of the foregoing, in the event of a conflict between Chapter 1 of this Title and this Chapter, the latter shall will be controlling. (B) The respondent may contest a parking or compliance violation based on one or more of the grounds provided in City Code Section 11-2-6 of this Chapter, by transmitting either through U.S. mail or electronic mail to the division of administrative adjudication the following materials and information: the notice of violation, the full name, address, and telephone number(s) of the respondent; the make, model, and year of the vehicle; any documentary evidence to rebut the charge; and a written statement signed by the respondent setting forth facts relevant to establishing a defense to the charge. A legible photocopy of any documentary evidence submitted by any party shall will be accepted as the equivalent of the original document. (C) No violation may be established except upon proof by a preponderance of the evidence; provided, however, that a parking or compliance violation notice, or a copy thereof, shall will be prima facie evidence of the correctness of the facts specified therein. 333 of 612 14-O-17 ~20~ (D) Upon review of the materials submitted in accordance with Subsection (B) of this Section, the Hearing Officer shall will enter a determination of no liabil ity or of liability in the amount of the fine and any applicable penalty or costs for the subject violation. Upon issuance, such determination shall will constitute a final determination for purposes of judicial review under the Illinois Administrative Review Law, 735 ILCS 5/3 et seq. 11-2-8. - ADMINISTRATIVE HEARINGS; PROCEDURE. (A) Administrative hearings for the in -person adjudication of parking and compliance violation notices issued pursuant to City Code Section 11-2-3 of this Chapter shall will be held before a Hearing Officer and conducted in accordance with Chapter 1 of this Title. Notwithstanding any of the foregoing, in the event of a conflict between Chapter 1 of this Title and this Chapter, the latter shall will be controlling. (B) All testimony shall will be given under oath or affirmation, which shall will be administered by the Hearing Officer. The Hearing Officer may issue subpoenas to secure the attendance and testimony of witnesses and the production of relevant documents; provided, however, that a respondent who appears by an attorney shall will not be compelled to attend the hearing and may submit his/her testimony, if any, by affidavit. In addition, witnesses who have not been subpoenaed to attend the hearing may submit their testimony, if any, by affidavit. (C) No violation may be established except upon proof by a preponderance of the evidence; provided, however that a parking or compliance violation notice, or a copy thereof, issued, signed, and served in accordance with City Code Section 11-2-3 of this Chapter shall will be prima facie correct and shall will be prima facie evidence of the correctness of the facts specified therein. 11-2-9. - HEARING; DETERMINATION OF LIABILITY OR OF NO LIABILITY; PETITION. (A) Upon conclusion of a hearing under City Code Section 11-2-8 of this Chapter, the Hearing Officer shall will issue a determination of no liability or of liability in the amount of the fine for the subject violation as provided in City Code Section 10-11-17 of this Code. Upon issuance, such determination shall will constitute a final determination for purposes of judicial review under the Illinois Administrative Review Law, 735 ILCS 5/3 et seq. (B) If a person fails to respond to the violation notice and the second notice of violation, a determination of liability shall will be entered pursuant to City Code Section 11-2-5 of this Chapter and shall will be served upon the person in accordance with Subsection 11-2-5(F) of this Chapter. Such determination shall will become final for purposes of judicial review under the Illinois Administrative Review Law, 735 ILCS 5/3 et seq., upon the denial of, or the expiration of the time in which to file, a timely petition to set aside the determination as provided in Subsection (C) of this Section. 334 of 612 14-O-17 ~21~ (C) Within twenty-one (21) days from the issuance of a determination of liability pursuant to Subsection (B) of this Section, the person against whom the determination was entered ma y petition the Hearing Officer by appearing in person, at the location specified in the determination, to set aside the determination; provided, however, the grounds for the petition shall will be limited to: 1) the person not having been the owner or lessee of the cited vehicle on the date the parking or compliance violation notice was first issued; 2) the person having already paid the fine or penalty for the parking or compliance violation in question; or 3) excusable failure, based upon criteria established by the Administrative Hearings Division Manager Chief Financial Officer or his/her designee, to appear at or request a new date for a hearing. The petitioner shall will appear with appropr iate evidence, pursuant to City Code Section 11-2-6 of this Chapter, so that if the petition is granted, he/she is prepared to proceed immediately with a hearing on the merits. 11-2-10. - NOTICE OF FINAL DETERMINATION. (A) If any fine, penalty, and/or cost is owing and unpaid after a determination of liability under this Chapter has become final and the respondent has exhausted or failed to exhaust judicial procedures for review, the Administrative Hearings Division Manager Chief Financial Officer or his/her designee shall will cause a notice of final determination of liability to be sent to the respondent in accordance with City Code Subsection 11-2-5(F) of this Chapter. (B) Any fine, penalty, and/or cost remaining unpaid after the notice of final determination of liability is sent shall will constitute a debt due and owing the city. Failure of the respondent to pay such fine or penalty within twenty -one (21) days of the notice may result in: 1) the immobilization of the person's vehicle for failure to pay fines or penalties for five (5) or mo re parking violations, and 2) the suspension of the person's driver's license for failure to pay fines or penalties for ten (10) or more parking violations. 11-2-11. - IMMOBILIZATION PROGRAM. (A) The Parking Division Manager or his/her designee is hereby aut horized to direct and supervise a program of vehicle immobilization for the purpose of enforcing the parking and compliance ordinances of Title 10 of this Code. The program of vehicle immobilization shall will provide for immobilizing any eligible vehicle located on the public way or any City owned property by placement of a restraint in such a manner as to prevent its operation. (B) When the registered owne r of a vehicle has accumulated five (5) or more final determinations of parking and/or compliance violation liability, in any combination, for which the fines and applicable penalties, have not been paid in full, the Administrative Hearings Division Manage r Chief Financial Officer or his/her designee shall will cause a notice of impending vehicle immobilization to be sent in accordance with City Code Subsection 11-2-5(F) of this Code. 335 of 612 14-O-17 ~22~ The notice of impending vehicle immobilization shall will state the name and address of the registered owner, the state registration number of the vehicle or vehicles registered to such owner, and the serial numbers of parking and/or compliance violation notices which have resulted in final determination of liability for which fines and/or penalties remain unpaid. Failure to pay the fines and penalties owed within twenty -one (21) days from the date of the notice will result in the inclusion of the state registration number of the vehicle or vehicles of such owner on an immobilization list. A person may challenge the validity of the notice of impending vehicle immobilization by requesting a hearing and appearing in person to submit evidence which would disprove liability within twenty -one (21) days of the date of the notice. Documentary evidence which disproves liability shall will be based on the following grounds: 1. That all fines and penalties for the violations cited in the notice have been paid in full; or 2. That the registered owner has not accumulated five (5) or more final determinations of parking violation liability which were unpaid at the time the notice of impending vehicle immobilization was issued. (C) Upon immobilization of an eligible vehicle, a notice shall will be affixed to the vehicle in a conspicuous pl ace. Such notice shall will warn that the vehicle is immobilized and that any attempt to move the vehicle may result in its damage. The notice shall will also state that the unauthorized removal of or damage to the immobilizing restraint is a violation of Subsection (H) of this Section. The notice shall will also provide information specifying how release of the immobilizing restraint may be had, and how the registered owner may obtain an immobilization hearing. If the restraint has not been released within twenty four (24) hours of its placement, the restraint shall will be released and the vehicle towed and impounded. (D) The owner of an immobilized vehicle or other authorized person may secure the release of the vehicle by paying the immobilization, towing, a nd storage fees provided in Subsection (G) of this Section, and all fines and penalties remaining due on each final determination of liability issued to such person. (E) The owner of an immobilized vehicle shall will have the right to a hearing to determine whether the immobilization or any subsequent towing was erroneous, if the owner requests a hearing with the Administrative Hearings Division Manager Chief Financial Officer or his/her designee within fourteen (14) days after immobilization or fourteen (14) d ays of the date of the notice sent pursuant to Subsection (F) of this Section, whichever is later. Hearings requested pursuant to this Subsection shall will be conducted by a Hearing Officer upon request for a hearing. The determination of the Hearing Offi cer regarding the validity of the immobilization shall will become final for the purpose of judicial review under the Illinois Administrative Review Law, 735 ILCS 5/3 et seq., upon issuance. (F) Within ten (10) days after a vehicle has been impounded, a notice of impoundment shall will be sent by certified mail, return receipt requested, to the address of the registered owner as listed with the secretary of state. The 336 of 612 14-O-17 ~23~ notice shall will state that the owner has the right to request a post - immobilization and post -towing hearing as provided in Subsection (E) of this Section, and that if the vehicle is not claimed within thirty (30) days from the date of the notice, the vehicle may be sold or otherwise disposed of in accordance with the Illinois Vehicle Code, 625 ILCS 5/4 -208. (G) The fee for removal of an immobilization device shall will be one hundred twenty-five dollars ($125.00). Fees for towing and storage will be the current year's city contract price for said services. (H) It shall be is unlawful to remove or damage the immobilizing device or to relocate or tow any vehicle restrained by an immobilization device without the prior approval of the Parking Division Manager. Any person who violates this Section shall will be subject to a penal ty of five hundred dollars ($500.00) for each such violation. (I) Notwithstanding any other provisions of this Section, no impounded vehicle shall will be released and/or operated on the public way without proof of current liability insurance coverage, a curre nt state registration plate registered to and displayed on the impounded vehicle. In addition to the foregoing, if the impounded vehicle is required to be licensed pursuant to City Code Section 10-8-1 of this Code, then it shall will not be released without a current City of Evanston wheel tax vehicle sticker. 11-2-12. - DRIVER'S LICENSE SUSPENSION. (A) When a person has failed to pay any fine or penalty due and owing pursuant to this Chapter on ten (10) or more parking and/or compliance violations, the Administrative Hearing Division Manager Chief Financial Officer or his/her designee shall will cause a notice of impending driver's license suspension to be sent, in accordance with City Code Subsection 11-2-5(F) of this Chapter. The notice shall will state that failure to pay the amount owing within forty-five (45) days of the date of the notice will result in the city's notifying the secretary of state that the person is eligible for initiation of suspension proceedings pursuant to the Illinois Vehicle Code, 625 ILCS 5/6-306.5. (B) If a person sent a notice pursuant to Subsection (A) of this Section fails to pay the amount owing within the time stated on the notice, the Administrative Hearings Division M anager Chief Financial Officer or his/her designee may file with the Secretary of State a certified report, in accordance with the Illinois Vehicle Code, 625 ILCS 5/6 -306.5(c), that the person is eligible for initiation of suspension proceedings, and the Administrative Adjudication Division Manager shall will assess a ten dollar ($10.00) filing fee against the person named in the certified report with the secretary of state. (C) A person named in a certified report filed pursuant to Subsection (B) of this Section may, within twenty -one (21) days of the date of the notice sent by the secretary of state pursuant to the Illinois Vehicle Code, 625 ILCS 5/6 - 306.5(b), request from the director of Administrative Hearings Division Manager Chief Financial Officer or his/her designee a hearing; provided, however, the grounds for such challenge shall will be limited to: 1) the person 337 of 612 14-O-17 ~24~ not having been the owner or lessee of the vehicle or vehicles receiving ten (10) or more parking violation notices on the date or dates such notices were issued; or 2) the person having alrea dy paid the fine and penalty for the ten (10) or more violations indicated on the report. (D) If a person named in a certified report has paid the previously reported fine or penalty or if the report is determined by the Administrative Hearings Division [Manager] Chief Financial Officer or his/her designee to be in error, the Administrative Hearings Division Manager Chief Financial Officer or his/her designee Shall will notify the Secretary of State in accordance with the Illinois Vehicle Code, 625 ILCS 5 /6-306.5(d). A certified copy of such notification shall will be given, upon request and at no charge, to the person named therein. 11-2-13. - LESSOR OF VEHICLE NOT LIABLE FOR VIOLATIONS; WHEN. (A) In accordance with the Illinois Vehicle Code, 625 ILCS 5/11 -1306, no person who is the lessor of a vehicle pursuant to a written lease agreement shall will be liable for a violation of any standing or parking regulation involving such vehicle during the period of the lease, if, upon receipt of a notice of violation sent within one hundred twenty (120) days of the violation, he/she shall will, within sixty (60) days thereafter, provide to the Administrative Hearings Division Manager Chief Financial Officer or his/her designee, the name and address of the lessee. (B) Upon receipt of a lessor's notification of the name and address of his/her lessee, provided pursuant to the Illinois Vehicle Code, 625 ILCS 5/11 -1305 or 625 ILCS 5/11-1306, the Administrative Hearings Division Manager Chief Financial Officer or his/her designee shall will cause a notice of violation to be sent to the lessee as provided for in City Code Subsection 11-2-5(D) of this Chapter. The lessee of the vehicle shall will be afforded the same opportunities to contest the notice of violation as are afforded to the registered owner. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity does not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 338 of 612 14-O-17 ~25~ SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance is in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 339 of 612 To: Honorable Mayor and Members of the City Council Administration & Public Works From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 22-O-17 Amending Section 3-4-2(C)(2), “Powers and Duties” Date: June 1, 2017 Recommended Action: Staff recommends City Council adoption of Ordinance 22-O-17 amending City Code Section 3-4-2(C)(2), “Powers and Duties” to limit the time when a law enforcement agency may enter a licensee’s property. This Ordinance was introduced at the June 26, 2017 City Council meeting. Livability Benefits: Health & Safety - Improve Emergency Prevention and Response Health & Safety - Prevent and Reduce Violence Summary: Ordinance 22-O-17 amends Section 3-4-2(C)(2) of the Evanston City Code of 2012, limiting the time frame when a law enforcement agency may enter a licensee’s property. This Ordinance serves to update our Code, conforming to recent case law related to the administrative search of a liquor business in light of the reasonableness requirement under the Fourth Amendment of the United States Constitution. In 59th & State Street Corporation v. Emanuel, 59th & State Street Corporation (“Plaintiff”) brought suit against Mayor Emanuel and the City of Chicago (“Defendants”) challenging Defendants’ Chicago Municipal Code § 4-4-290 and the Illinois Liquor Control Act § 4-4(2). 2016 IL App (1st) 153098, ¶ 14 (2016). Specifically, the Chicago Municipal Code in conjunction with the Illinois Liquor Control Act granted the City of Chicago’s local liquor control commissioner the authority to authorize law enforcement officers to conduct a search of the premises of any business with a liquor license at “any time.” Id. at ¶ 20. In exercising this power, the City of Chicago was challenged due to evidence obtained from the Plaintiff as a result of the warrantless search. Id. at ¶ 16. The Fourth Amendment of the United States Constitution prohibits unreasonable searches and seizures. The Court held that for the search to have been valid, the government must: (1) have a substantial interest in regulating the sale of liquor; (2) Memorandum For City Council meeting of July 10, 2017 Item A13 Ordinance 22-O-17: Amending Section 3-4-2(C)(2), “Powers and Duties” For Action 340 of 612 deem the warrantless search of premises necessary to protect the safety of the public; and (3) have an ordinance with a reasonable search time limitation satisfying the Fourth Amendment. The City of Chicago’s ordinance did not have a reasonable time limit in place for searches to occur, making the search unlawful. This Court decision provides direction and guidance to municipalities to incorporate reasonable warrantless search time limitations related to liquor licensing. In conformance with 59th & State Street Corporation, staff recommends the adoption of Ordinance 22-O-17, amending the City code to incorporate the time restraints on administrative searches to fall within the reasonable requirements of the Fourth Amendment. ------------------------------------------------------------------------------------- Attachment: Ordinance 22-O-17 341 of 612 2/13/2017 22-O-17 AN ORDINANCE Amending City Code Section 3-4-2-(C)(2), “Powers and Duties,” to Limit the Time When A Law Enforcement Agency May Enter A Licensee’s Property NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-2(C)(2) of the Evanston City Code of 2012, as amended, “Powers and Duties,” is hereby further amended and revised as follows: (C) Powers and Duties. The local liquor control commissioner shall have the following powers, functions and duties with respect to licenses: 1. To grant, suspend for not more than thirty (30) days, or revoke any local licenses issued to persons for premises within the C ity; 2. To enter or to authorize any law enforcement officer to enter at any reasonable time, including but not limited to : during normal business hours; during hours of operation of the business; any time the business is found to be operating; or any time when a customer is in the business, including before or after the hours of operation of such business, upon any premises licensed under this Chapter to determine whether any of the provisions of this Chapter or any rules or regulations adopted by him/her or by the ILCC have been or are being violated, and at such time to examine said premises of said licensee in connection therewith; 3. To receive complaints from any person pertaining to any of the provisions of this Chapter, or any rules or regulations adopte d pursuant hereto, and to act upon such complaints as necessary; 4. To receive liquor license fees; 5. In the event that an application is rejected by the local liquor control commissioner, the Council may overrule him/her within thirty (30) days of the rejection. An ordinance specifically providing that the order of the commissioner be reversed and an additional license of the class applied for be created shall be adop ted by the vote of two-thirds (2/3) of all the aldermen then holding office. When such an ordin ance is adopted, the commissioner shall issue such license to the applicant. An ordinance adopted under this subsection by a two-thirds (2/3) vote is not subject to a Mayoral veto; 6. The Mayor, as local liquor control commissioner, shall keep a complete record of all such liquor licenses issued by him/her; 342 of 612 22-O-17 ~2~ 7. He/she may revoke any liquor license for any violation of any provision of this Chapter, or for any violation of any State law pertaining to the sale of alcoholic liquor. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity will not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance will be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2017 Adopted: ___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 343 of 612 For City Council Meeting of July 10 , 2017 Item A14 Ordinance 46-O-17, Amending City Code Section 9-5-15, Small Unmanned Aircraft For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: W. Grant Farrar, Corporation Counsel Subject: Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating Small Unmanned Aircraft in the City of Evanston Date: June 27, 2017 Recommended Action: City staff recommends City Council adoption of Ordinance 46-O-17. This Ordinance was introduced at the June 12, 2017 City Council meeting, and held for action at the June 26, 2017 City Council meeting. Livability Benefit: Built Environment: Enhance public spaces. Innovation & Process: Support local government best practices and processes. Summary: City staff drafted Ordinance 46-O-17 to address ongoing community concerns and provide an enforcement tool related to the operation of small unmanned aircraft, including drones. Relevant City Code Section 9-5-15 was last amended before 1957. City staff reviewed and considered comparable small unmanned aircraft regulations from similarly situated jurisdictions. The proposed ordinance does not prohibit the operation of all unmanned aircraft within City limits. The Ordinance complies with applicable federal regulations, including the Freedom from Drone Surveillance Act and the Federal Aviation Administration Modernization and Reform Act of 2012. During the June 26, 2017 City Council meeting, Alderman Fiske asked whether the City currently requires drone operators to obtain a park permit. Pursuant to City Code Subsection 7-10-8(D)(1)(a)(8), the City requires a park permit for drone operation within park property. Memorandum 344 of 612 Under the proposed ordinance: • The definition of “small unmanned aircraft” includes drones. Section 9-5-15-1. • Prohibits the operation of small unmanned aircraft over any open air assembly unit, school, school yard, hospital, place of worship, or City of Evanston property, including City parks and buildings, without the property owner’s consent. Section 9-5-15-2(D). • Prohibits the operation of small unmanned aircraft directly over any person without their consent. Section 9-5-15-2(B). • The operation of small unmanned aircraft cannot occur within 1,320 feet of the City of Evanston Water Treatment Plant without the City’s consent. Section 9-5- 15-2(J). The intent of this subsection is to prevent collisions with helicopter ambulances. • Ordinance 46-O-17 is not construed to prohibit, limit, or otherwise restrict a person who is authorized by the Federal Aviation Administration to operate a small unmanned aircraft in city airspace. Section 9-5-15-3(A). • Ordinance 46-O-17 is not construed to prohibit the use of a drone by a law enforcement agency in accordance with the Freedom from Drone Surveillance Act, 725 ILCS 167/1 et seq. City Code Section 9-5-15-3(C). • Small unmanned aircraft can only be operated between dawn and dusk. Section 9-5-15-2(H). • Failure to comply with the provisions set forth in Ordinance 46-O-17 will result in a $500.00 fine for each offense. Every day a violation continues will be deemed a separate offense. Section 6-5-15-5. Other jurisdictions who have adopted drone ordinance provisions include the City of Chicago, the Village of Schaumburg, and the Village of Manhattan. The City of Chicago Drone Ordinance received positive reviews from both privacy advocates and drone enthusiasts. ------------------------------------------------------------------------------------- Attachments: Ordinance 46-O-17 345 of 612 6/7/2017 46-O-17 AN ORDINANCE Amending City Code Section 9-5-15, Regulating Small Unmanned Aircraft in the City of Evanston NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Legislative Statement. This Ordinance regulates the use of small unmanned aircrafts, including drones, in the City of Evanston in order to address issues related to public health, safety, and welfare. This Ordinance will reduce public nuisances created by individuals operating small unmanned aircrafts within the City. The City will regulate the operation of unmanned aircrafts and will assess against operators the costs associated with preventing the public nuisance activity. Article VII, Section (6)a of the Illinois Constitution of 1970, which states that the “powers and functions of home rule units shall be construed liberally,” and was written “with the intention that home rule units be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164). Pursuant to 65 ILCS 5/1-2-1, the City may make all rules and regulations to carry into effect the powers granted to the City, such broad and general grant of authority complementing the City’s home rule powers. At meetings held in compliance with the provisions of the Illinois Open Meetings Act (5 ILCS 120/1 et seq.), the City Council considered this Ordinance, heard public comment, and made findings. It is well-settled law in Illinois that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of 346 of 612 46-O-17 ~2~ Deerfield, 213 Ill.App.3d 747(1991)) and is not subject to courtroom fact-finding (see National Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124 (1995)). The City Council finds that there is a growing prevalence of small unmanned aircrafts, including drones, which created public safety concerns. Further, small unmanned aircrafts are equipped with highly sophisticated surveillance technology that may threaten privacy and can carry cargo that could threaten safety. The federal government regulates the airspace through the Federal Aviation Administration (“FAA”), which launched a public awareness campaign urging novice operators to pay attention to safety and to avoid reckless and unsafe activities, such as flying too close to passenger planes, buzzing crowds or operating drones or unmanned aircraft while under the influence of alcohol or drugs. The FAA regulations specifically state that “land use, zoning, privacy, trespass, and law enforcement operations” a re areas that are appropriate for local municipal rules governing the regulation of small unmanned aircrafts. See, State and Local Regulation of Unmanned Aircraft Systems (UAS) Fact Sheet, FAA, https://www.faa.gov/uas/resources/uas_regulations_policy/ media/ uas_fact_sheet_final.pdf (last visited May 2, 2017). The City Council now seeks to enact regulations for the flight of small unmanned aircraft within the City of Evanston. The City Council also recognizes that responsible and safe drone use is an increasingly popular recreational activity, particularly among photographers and journalists, and promotes technological innovation, economic growth and job creation. The use of drones for hobby and recreational purposes will enable Evanstonians of all ages to familiarize themselves with this new technology. This Ordinance does not prohibit the operation of all unmanned 347 of 612 46-O-17 ~3~ aircrafts within the City limits. The Ordinance is reasonably tailored and complies with applicable federal regulations. The City Council finds that this Ordinance will enhance the public’s safety, and promote the general welfare of City of Evanston residents and visitors alike. SECTION 2: City Code Section 9-5-15 of the Evanston City Code of 2012, as amended, is stricken and replaced as follows: 9-5-15. – SMALL UNMANNED AIRCRAFT. 9-5-15-1. – DEFINITION For purposes of this Section, the following definitions apply: Aircraft Any object invented, used or designed to navigate or fly in the air. City airspace The airspace above the land, water and waterways within the jurisdiction of the City of Evanston. Firearm As defined in City Code Section 9-8-1. Hobby or recreational purposes A pursuit engaged in for relaxation, and not for business purposes and not for compensation or hire. Open air assembly unit Any structure, enclosed area or other demarcated space used for the assembly of persons in the open air, including, but not limited to : stadiums, athletic fields, automotive speed ways, aviation fields, beach enclosures, observation platforms, outdoor public swimming pools, street festivals or parade routes. Operate To pilot, steer, direct, fly or manage a small unmanned aircraft through the air whether from within the aircraft or remotely. The term "operate" includes managing or initiating a computer system that pilots, steers, directs, flies or manages a small unmanned aircraft. Public aircraft (1) Except with respect to an aircr aft described in subsection (5) below, an aircraft used only for the United States Government, except as 348 of 612 46-O-17 ~4~ provided in 49 U.S. Code §40125(b). (2) An aircraft owned by the Government and operated by any person for purposes related to crew training, equipment development, or demonstration, except as provided in 49 U.S. Code §40125(b). (3) An aircraft owned and operated by the government of a State, the District of Columbia, or a territory or possession of the United States or a political subdivision of one of these governments, except as provided in 49 U.S. Code §40125(b). (4) An aircraft exclusively leased for at least 90 continuous days by the gove rnment of a State, the District of Columbia, or a territory or possession of the United States or a political subdivision of one of these governments, except as provided in 49 U.S. Code §40125(b). (5) An aircraft owned or operated by the armed forces or chartered to provide transportation or other commercial air service to the armed forces under the conditions specified by 49 U.S. Code §40125(c). In the preceding sentence, the term “other commercial air service” means an aircraft operation that (i) is withi n the United States territorial airspace; (ii) the Administrator of the Federal Aviation Administration determines is available for compensation or hire to the public, and (iii) must comply with all applicable civil aircraft rules under Title 14, Code of Federal Regulations. Small unmanned aircraft An aircraft that: (1) is operated without the possibility of direct human intervention from within or on the aircraft, and (2) weighs less than 55 pounds at the time of the operation, including the weight of any payload or fuel. The term "small unmanned aircraft" includes drones. Surveillance The gathering, without permission and in a manner that is offensive to a reasonable person, of visual images, physical impressions, sound recordings, data or other informat ion involving the private, 349 of 612 46-O-17 ~5~ personal, business or familial activities of another person, business or entity, or that otherwise intrudes upon the privacy, solitude or seclusion of another person, business or entity, regardless of whether a physical trespass onto real property owned, leased or otherwise lawfully occupied by such other person, business or other entity, or into the airspace above real property owned, leased or otherwise lawfully occupied by such other person, business or other entity, occurs in connection with such surveillance. Weapon Any instrument, article or substance that, under the circumstances in which it is used, attempted to be used or threatened to be used, is readily capable of causing death or serious physical injury. 9-5-15-2. – OPERATING REGULATIONS. Except as otherwise provided in City Code Subsection 9-5-15-3, no person can operate any small unmanned aircraft in city airspace: (A) over any City of Evanston property, including City parks and buildings, open air assembly unit, school, school yard, hospital, or place of worship, without the property owner's consent, and subject to any restrictions that the property owner may place on such operation; (B) except for hobby or recreational purposes only, and in conformity with this Section; (C) directly over any person who is not involved in the operation of the small unmanned aircraft, without such person's consent; (D) over property that the operator does not own, without the property owner's consent, and subject to any restrictions that the property owner may place on such operation; (E) at an altitude higher than 400 feet above ground level; (F) outside the visual line of sight of the operator. The operator must use his or her own natural vision (which includes vision corrected by standard eyeglasses or contact lenses) to maintain at all times an unobstructed view of the small unmanned aircraft, without the use of vision-enhancing devices, such as binoculars, night vision goggles, powered vision magnifying devices, goggles designed to provide a "first person view" from the model or similar devices; (G) in a manner that interferes with, or fails to give way to, any manned aircraft; (H) between dusk and dawn; (I) whenever weather conditions impair the operator's ability to operate the small unmanned aircraft safely; (J) within 1,320 feet of the City of Evanston Water Treatment Plant without the City's consent, and subject to any restrictions that the City may place on such operation; 350 of 612 46-O-17 ~6~ (K) within 500 feet of any water intake facility or any electric generating facility, substation or control center without the facility owner's consent, and subject to any restrictions that the facility owner may place on such operation; (L) within 100 feet of any electric transmission facility without the facility owner's consent, and subject to any restrictions that the facility owner may place on such operation; (M) within 25 feet of any electric distribution facility or of any overhead wire, cable, conveyor or similar equipment for the transmission of sounds or signal, or of heat, light or power, or data, upon or along any public way within the City, without the facility or equipment owner's consent, and subject to any restrictions that the facility or equipment owner may place on such operation; (N) for the purpose of conducting surveillance, unless expressly permitted by law; (O) while under the influence of alcohol, or other drug or drugs, intoxicating compound or compounds or any combination thereof, as those terms are defined in 625 ILCS 5/11-501, as amended; (P) that is equipped with a firearm or other weapon; (Q) with intent to use such small unmanned aircraft or anything attached to it to cause harm to persons or property; (R) in a reckless or careless manner; or (S) in violation of any Federal or State law. 9-5-15-3. – CONSTRUCTION OF SECTION. (A) Operations Authorized by the FAA - Exception. Notwithstanding the prohibitions set forth in this Section, nothing in this Section will be construed to prohibit, limit or otherwise restrict any person who is authorized by the Federal Aviation Administration to operate a small unmanned aircraft in city air space, pursuant to Section 333 of the FAA Modernization and Reform Act of 2012 or a certificate of waiver, certificate of authorization or airworthiness certificate under Section 44704 of Title 49 of the United States Code or other Federal Aviation Administration grant of authority for a specific flight operation(s), from conducting such operation(s) in accordance with the authority granted by the Federal Aviation Administration. Persons operating small unmanned aircraft in city airspace must have proof of such authorization on their person during operation. (B) Operations Prohibited by the FAA - Clarification. Nothing in this section will be construed to authorize the operation of any small unmanned aircraft in city airspace in violation of any Federal statute or rules promulgated thereunder, including, but not limited to, any temporary flight restrictions or notices to airmen issued by the Federal Aviation Administration. (C) Operations Authorized by the State of Illinois - Exception. Notwithstanding the prohibitions set forth in this section, nothing in this section will be construed to prohibit the use of a drone by a law enforcement agency in accordance with Section 15 of the Freedom from Drone Surveillance Act, codified at 725 ILCS 167/1 et seq. 351 of 612 46-O-17 ~7~ 9-5-15-4. – VIOLATION - PENALTY. Any person who violates this Section will be fined five hundred dollars ($500.00) for each offense. 9-5-15-5. – SEIZURE FOR UNLAWFUL USE. (A) Upon a reasonable basis to believe that any small unmanned aircraft is or has been operating in violation of this Section, t he City Manager, Chief of Police, Fire Chief, or their duly authorized enforcement officers or designees may seize the small unmanned aircraft. (B) The City will provide notice to the owner within seven (7) days of seizing the small unmanned aircraft and will afford the owner the opportunity for an administrative hearing for the purpose of reviewing the appropriateness of the seizure. (C) The small unmanned aircraft will be held by the City until such time that the owner of such small unmanned aircraft reimburses the City for the costs incurred by the City related to and storage of the small unmanned aircraft. (D) If criminal charges involving the use, condition or operation of the small unmanned aircraft are pending, the small unmanned aircraft will be held until disposition of the criminal charges. (E) If it is determined at an administrative hearing, by a preponderance of evidence, that the seized small unmanned aircraft was not operated in violation of this Section, such small unmanned aircraft will be returned to its owner without charge. 9-5-15-6. – RULES AND REGULATIONS. The City Manager or his/her designee is authorized to adopt, promulgate, and enforce reasonable rules and regulations pertaining to the administration and enforcement of this Section 9-5-15. The City prohibits operation of any small unmanned aircraft in all City of Evanston buildings. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity will not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 352 of 612 46-O-17 ~8~ SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 6: This ordinance will be in full force and effect immediately after its passage, approval and publication in the manner provided by law. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _____________________________ Devon Reid, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 353 of 612 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, July 10, 2017 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 26, 2017 III. ITEM FOR CONSIDERATION (P1) Ordinance 65-O-17, Granting a Special Use for a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 65-O-17 granting special use approval for a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. For Introduction and Action IV. ITEM FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 354 of 612 Planning & Development Committee Meeting Minutes of June 26, 2017 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: M. Wynne, A. Rainey, J. Fiske, E. Revelle, D. Wilson, T. Suffredin, R. Rue Simmons STAFF PRESENT: J. Leonard OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Rainey I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN RAINEY, CHAIR A quorum being present, Ald. Rainey called the meeting to order at 7:21 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JUNE 12, 2017 Ald. Rainey moved to approve the minutes of the June 12, 2017 meeting, seconded by Ald. Wynne. The committee voted unanimously 7-0, to approve the June 12, 2017 minutes. III. ITEMS FOR CONSIDERATION (P1) Ordinance 7-O-17, Amending Portions of the City of Evanston Zoning Code Regulating Generators Staff recommends that the Planning and Development Committee receive and file the revised Ordinance 7-O-17. No action is requested at this time. Staff will continue to work on this Ordinance to address the location and noise regulations associated with generators. To Receive and File Ald. Rainey stated that as discussed in the June 12, 2017 meeting, Ordinance 7-O-17 was recommended to staff to provide clarity on the distinction between the use of generators in residential districts versus industrial districts and noise levels. The staff recommends that the Committee take no action as of now. Ald. Rainey moved to remove the item from the agenda, seconded by Ald. Fiske. The Committee voted unanimously, 7-0, to approve. ______________________________________________________________ DRAFT - NOT APPROVED 355 of 612 Planning & Development Committee Meeting Page 2 o Minutes of June 26 2017 (P2) Ordinance 56-O-17, Granting a Special Use for a Public Utility and Major Zoning Relief for a Fence (Wall) at 2506 Green Bay Rd. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 56-O-17 granting special use approval for a Public Utility for the replacement of existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief for 16’ and 20’-tall fences (concrete walls) for safety and thermal screening of the utility equipment, at 2506 Green Bay Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. For Introduction Ald. Rainey called for questions from the Committee and requested the applicant, Carlo Cavallaro, to answer any questions presented. Mr. Cavallaro stated that the special use approval would facilitate an upgrade to the existing station. Ald. Rainey moved to introduce the adoption of Ordinance 56-O-17, Granting a Special Use for a Public Utility and Major Zoning Relief for a Fence (Wall) at 2506 Green Bay Rd, seconded by Ald. Wilson. The Committee voted unanimously, 7-0, to approve. ______________________________________________________________ (P3) Ordinance 57-O-17, Granting a Special Use for Commercial Indoor Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 57-O-17 granting special use approval for Commercial Indoor Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave. in the I2 General Industrial District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Braithwaite recommends suspension of the rules for Introduction and Action at the June 26, 2017 City Council meeting. For Introduction and Action Ald. Rainey stated that the Committee move the item for introduction and suspend the rules for introduction and action. Ald. Braithwaite stated that the business was initiated in Evanston as the owner had a frustrating experience with the Village of Skokie and appreciated the support from the Committee. The applicant also thanked the Committee for its support. Ald. Fiske requested to know the exact location of the business. Ald. Rainey 356 of 612 Planning & Development Committee Meeting Page 3 o Minutes of June 26 2017 responded that the business would be located in the auto repair bays behind where two famous commercial food chains were located and that this was an excellent re-use for the building. Ald. Wilson moved for introduction and action for the adoption of Ordinance 57-O-17, granting a Special Use for Commercial Indoor Recreation, Sharp Edge CrossFit, at 1324-1326 Dodge Ave, seconded by Ald. Wynne. The Committee voted unanimously, 7-0, to approve. ______________________________________________________________ IV. ITEM FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Wilson moved to adjourn. The Committee dispersed to convene for the Rules Committee Meeting. The committee voted unanimously 7-0 to adjourn. The meeting adjourned at 7.26 p.m. Respectfully submitted, Kalyani Agnihotri 357 of 612 For City Council meeting of July 10, 2017 Item P1 Ordinance 65-O-17 Application for a Special Use for a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 65-O-17, Granting a Special Use for a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. Date: June 28, 2017 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 65-O-17 granting special use approval for a Type 2 Restaurant, Pono Ono Poke, at 1630 Chicago Ave. in the D3 Downtown Core Development District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson recommends suspension of the rules for Introduction and Action at the July 10, 2017 City Council meeting. Livability Benefits Economy & Jobs: Expand job opportunities Climate & Energy: Reduce material waste Summary Pono Ono Poke is a fast-casual restaurant that specializes in poke bowls, or sushi and rice bowls, and fresh juices. The restaurant will focus on lunch and dinner, with hours of operation from 11am – 8pm. The restaurant will not utilize wait-staff. Customers will order at a counter and take their food to seats or to go. The interior will feature seating for approximately 49 patrons, and an outdoor Sidewalk Café with additional seating may be added in the future. A maximum of six employees will work at one time. One on-site parking space is available for employee use, and the applicant is currently negotiating additional on-site parking. Remaining employees will either utilize public transit or park in a nearby City parking garage or surface lot. Deliveries will occur in the rear of the building via the alley. Interior remodeling will be conducted to convert the 1,600 square foot space from a florist shop to a restaurant. The only exterior modifications proposed are new sconces, an awning, and signage. The applicant agrees to follow the City’s Litter Collection and Memorandum 358 of 612 Litter Pick-up Plans as well as other sustainable practices such as customer recycling and consumable tap water. City staff is not aware of any objections to the proposal. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of existing commercial properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The proposed Type 2 Restaurant will utilize a vacant space in the downtown and provide quick-serve, healthy meals. Legislative History June 20, 2017: The ZBA unanimously recommended approval of the special use for a Type 2 Restaurant, Pono Ono Poke, with the following conditions: 1. Hours of operation not to exceed 6am – midnight. 2. Employees shall not park on the street. 3. Deliveries shall occur via the rear of the building and during morning hours when possible. 4. Substantial compliance with the documents and testimony on record, including the Sustainability Worksheet. Attachments Proposed Ordinance 65-O-17 June 20, 2017 ZBA Draft Meeting Minutes Excerpt ZBA Findings June 20, 2017 ZBA Packet – https://www.cityofevanston.org/home/showdocument?id=15961 Design Packet (provided at ZBA) https://www.cityofevanston.org/home/showdocument?id=20287 359 of 612 6/27/2017 65-O-17 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant Located at 1630 Chicago Avenue in the D3 Downtown Core Development District (“Pono Ono Poke”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 20, 2017, pursuant to proper notice, to consider case no. 17ZMJV-0047, an application filed by Matthew Shoener (the “Applicant”), project coordinator of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 1630 Chicago Avenue (the “Subject Property”) and located in the D3 Downtown Core Development Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-11-4-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Pono Ono Poke,” on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of July 10, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 17ZMJV-0047; and 360 of 612 65-O-17 ~2~ WHEREAS, at its meeting of July 10, 2017, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant on the Subject Property as applied for in case no. 17ZMJV- 0047. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation o f said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated June 5, 2017. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 6:00 a.m. and midnight on any given day. C. Employee Parking: Employees may not utilize on-street parking during the hours of operation. D. Deliveries: All deliveries shall occur via the rear of the Subject Property and only during morning hours, when possible. 361 of 612 65-O-17 ~3~ E. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2017 Adopted: ___________________, 201 7 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar, Corporation Counsel 362 of 612 65-O-17 ~4~ EXHIBIT A LEGAL DESCRIPTION ALL OF LOTS 12, 13, 14, 15, 16 AND 1 IN BLOCK 19 IN THE ORIGINAL VILLAGE (NOW CITY) OF EVANSTON, IN SECTION 18, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 11-18-306-038-0000 COMMONLY KNOWN AS: 1630 Chicago Avenue, Evanston, Illinois. 363 of 612 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, June 20, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary McAuley, Kiril Mirintchev, Scott Gingold, Violetta Cullen Members Absent: Mary Beth Berns, Lisa Dziekan Staff Present: Melissa Klotz, Scott Mangum Presiding Member: Violetta Cullen Declaration of Quorum With a quorum present, Vice Chair Cullen called the meeting to order at 7:03 pm. Approval of Minutes The minutes from the June 6, 2017 Zoning Board of Appeals meeting were motioned for approval by Ms. McAuley and seconded by Ms. Arevalo. The minutes were approved 5- 0. Old Business New Business 1630 Chicago Ave. ZBA 17ZMJV-0047 Matthew Shoener, project coordinator, applies for a special use permit for a Type 2 Restaurant, Pono Ono Poke. 1630 Chicago Avenue is located in the D3 Downtown Core Development District, which requires a special use permit for a Type 2 Restaurant to operate (Zoning Code Section 6-11-4-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. Matthew Shoener, project coordinator, and Jack Demont, operator, stated: ● Submitted design package – Exhibit 1 ● Hours of operation 11am – 8pm ● 49 seats, no wait staff, anticipate a lot of carry out ● No alcohol ● Maximum 7 employees per shift ● Currently have 1 dedicated parking space on-site, and are negotiating with the landlord to obtain additional parking spaces in the building. ● There are 2 nearby pay lots and City parking garages as well. ● Space was previously a flower shop 364 of 612 Page 2 of 2 Zoning Board of Appeals ● No exterior changes to the building are proposed except awnings and signage ● Garbage will be picked up 7 days a week at the rear of the building ● Deliveries will be made 3-4 days a week off of the private drive at the south side of the property, at 8:30am at the earliest. The ZBA entered into deliberation: Vice-Chair Cullen noted it is great the restaurant will take over a currently vacan t storefront. Ms. McAuley commended the design package and the proposal. Mr. Gingold and Ms. Arevalo agreed. The standards were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold moved to recommend approval of the proposal, which was seconded by Ms. Arevalo. The ZBA voted unanimously to recommend approval with the conditions: 1. Hours of operation shall not exceed 6am – midnight 2. Employees shall not utilize on-street parking 3. Deliveries must occur via the rear and during morning hours if possible. 4. Substantial compliance with the documents and testimony on record. Other Business CMAP workshop is Tuesday, June 27, 2017 at 5pm in the Parasol Room and ZBA members are encouraged to attend. Additional ZBA hearing is scheduled for Tuesday, July 11, 2017 at 7pm in Council Chambers. Discussion There was no additional discussion. The meeting adjourned at 9:00pm. 365 of 612 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on June 20, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 5-0 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 Case Number: 17ZMJV-0047 Address or Location: 1630 Chicago Ave. Applicant: Matthew Shoener, project coordinator Proposed Special Use: Type 2 Restaurant, Pono Ono Poke, in the D3 Downtown Core Development District 366 of 612 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; __X__Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and __X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation not to exceed 6am – midnight. 2. Employees shall not park on the street. 3. Delivieries shall occur via the rear of the building and during morning hours when possible. 4. Substantial compliance with the documents and testimony on record, including the Sustainability Worksheet. Attending: Vote: Aye No ______ Mary Beth Berns _____ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ ___X___ Violetta Cullen __X__ ____ _______ Lisa Dziekan _____ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 367 of 612 For City Council meeting of July 10, 2017 Item P2 Ordinance 56-O-17 Application for a Special Use for a Public Utility and Major Zoning Relief for a Fence (wall) at 2506 Green Bay Rd. For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Johanna Leonard, Director of Community Development Scott Mangum, Planning and Zoning Administrator Melissa Klotz, Zoning Planner Subject: Ordinance 56-O-17, Granting a Special Use for a Public Utility and Major Zoning Relief for a Fence (wall) at 2506 Green Bay Rd. Date: June 13, 2017 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 56-O-17 granting special use approval for a Public Utility for the replacement of existing ComEd equipment with “DC-in-a-box” utility equipment, and major zoning relief for 16’ and 20’- tall fences (concrete walls) for safety and thermal screening of the utility equipment, at 2506 Green Bay Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. This Ordinance was introduced at the June 26, 2017 City Council meeting. Livability Benefits Climate & Energy: Improve energy and water efficiency Summary 2506 Green Bay Rd. is located near the south end of the block between Lincoln St. and Harrison St., adjacent to the alleyway, and behind the building with street frontage located at 2504 Green Bay Rd. The property currently features ComEd equipment and is enclosed by a chain link fence. Memorandum 368 of 612 Existing ComEd Equipment at 2506 Green Bay Rd.: ComEd proposes to replace an existing distribution center with a smaller, more reliable, and higher efficiency “DC-in-a-box” distribution center similar to the 2016 proposal, which is now fully installed, at 1919 Church St. The new equipment will increase capacity, reliability, and will provide better back-up abilities should other distribution centers fail during inclement weather. The new equipment is smaller in size than the existing, and will be obscured from most views by large concrete walls. The new utility equipment includes transformers, regulators, and switch gears. All new equipment is smaller than the existing equipment, with the largest transformer at 12’ in height and the remaining equipment 8.5’ or less. Per the typical ComEd requirements, the equipment is placed on concrete pads and then surrounded by gravel with a concrete perimeter. Recently updated ComEd standards now require a fire-proof wall surrounding the equipment when anything flammable is located within 25’ of the equipment. Concrete walls are proposed along the north and west sides of the equipment. The walls act as barriers and are therefore considered fencing by zoning regulations. ComEd states that the large transformer must be located near the alley due to the location of underground utilities, as well as to minimize the height of the walls as much as possible. The wall heights are determined by adjacent building heights, so the walls would be taller if placed in alternate locations on the site. ComEd proposes the two walls at 16’ and 20’ in height, where a maximum 6’ fence height is permitted. The walls are shorter than the maximum allowed height for buildings in the B1a District, which allows up to 40’. The 369 of 612 proposed concrete material, which will be poured in place and stamped with a typical brick pattern, is not a permitted fencing material by zoning regulations. The walls are placed 3’ from all property lines, and are at least 3’ from the equipment. Walls are not necessary along the east and south portions of the property. Rendering of Proposal from alley near Lincoln St.: The ZBA was unable to determine the minimum necessary wall heights based on the documents and testimony provided at the public hearing, and requested that ComEd provide the thermographic study that was conducted to determine the necessary wall heights for fire protection. Following ZBA, the study and additional plan review details were provided to staff for review by the Evanston Fire Department. The Fire Department Plan Reviewer concurs with the conclusions and recommendations of ComEd to provide 20’ and 16’ walls along the west and north sides of the utility equipment, and no walls along the east and south sides of the utility equipment, for adequate fire safety. The applicant feels landscaping is not possible at the site since it is fully hardscaped and adjacent to a private parking access-way. Extensive landscaping such as that at 1919 Church St. is not necessary since the equipment is not visible from Green Bay Rd. As recommended by the ZBA, the applicant has agreed to mount a light on the north wall facing down to illuminate dark areas within the property to deter unwanted activity without impacting the adjacent residential building across the alley. City staff is not aware of any objections to the proposal, and finds the increased utility reliability beneficial to the community. The stamped brick concrete walls will improve the visual appeal from the alley. 370 of 612 Comprehensive Plan The Evanston Comprehensive General Plan encourages the enhancement of neighborhoods through improved infrastructure and safety through design. The proposed replacement of ComEd utility equipment with “DC-in-a-box” equipment and adjacent concrete thermal screening walls will benefit the neighborhood with more reliable infrastructure at an aesthetically improved property. The Comprehensive Plan specifically includes: Goal: To maintain and enhance utility systems that enable both quality community service and economic development throughout Evanston. Objective: Maintain Evanston policies and agreements relating to energy and telecommunication services current with industry changes. The proposal will improve utility functionality and reliability while also improving the safety and aesthetics of the property through adequate screening with concrete walls. Legislative History June 6, 2017: The ZBA recommended unanimous approval of the special use and variations subject to the following conditions: 1. Thermographic study shall be submitted prior to City Council to determine the necessary wall heights. 2. Lights shall be added on the interior and/or exterior of the walls as needed for safety. 3. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 56-O-17 June 6, 2017 Draft ZBA Meeting Minutes Excerpt ZBA Findings Link to June 6, 2017 ZBA Packet https://www.cityofevanston.org/home/showdocument?id=15607 Link to Additional Information Packet provided by Applicant at ZBA https://www.cityofevanston.org/home/showdocument?id=15851 371 of 612 6/13/2017 56-O-17 AN ORDINANCE Granting a Special Use Permit and Major Variations to Replace Electrical Equipment Located at 2506 Green Bay Road in the B1a Business District and the oCSC Central Street Overlay District WHEREAS, the Zoning Board of Appeals (“ZBA”) met on June 6, 2017, pursuant to proper notice, to consider case no. 17ZMJV-0035, an application filed by Marylin Ferruzza, contractor for the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2506 Green Bay Road (the “Subject Property”) and located in the B1a Business District and the oCSC Central Street Overlay District, for a Special Use Permit and a Major Variation to replace, pursuant to Subsections 6-9-5-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), electrical equipment on the Subject Property; and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests to construct two (2) concrete wall fences that are sixteen (16) feet and twenty (20) feet in height, respectively, where concrete material is not permitted for fences; and (B) The Applicant requests to construct two (2) concrete wall fences that are sixteen (16) feet and twenty (20) feet in height, respectively, where the maximum fence height permitted is six (6) feet; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit and 372 of 612 56-O-17 ~2~ a Major Variation met the standards for Special Uses in Section 6-3-5-10 and 6-3-8-12 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of June 26, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the submitted site plans and approve the application in case no. 17ZMJV-0035; and WHEREAS, at its meetings of June 26, 2017 and July 10, 2017, the City Council considered the submitted application and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10(D) of the Zoning Ordinance, the Special Use Permit for a Public Utility and the Major Variations on the Subject Property applied for in case no. 17ZMJV-0035 and described hereinabove. SECTION 3: The Major Variation approved hereby is as follows: (A) Approval to install two (2) concrete wall fences that are sixteen (16) feet and twenty (20) feet, respectively. Subsection 6-4-6-7(F)(1) prohibits the installation of concrete fences on the Subject Property. (B) Approval to install two (2) concrete wall fences that are sixteen (16) feet and twenty (20) feet, respectively. Subsection 6-4-6-7(F)(3) prohibits the installation of fences greater than six (6) feet on the Subject Property. 373 of 612 56-O-17 ~3~ SECTION 4: Pursuant to Subsection 6-3-5-12 and 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit and Major Variation, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A. Compliance with Applicable Requirements: The Applicant must develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; the General Site Plan in Exhibit B, attached hereto and incorporated herein by reference; and the approved plans and documents on file in this case. B. Wall Heights: Walls should be at the minimum height necessary as determined by the thermographic study and as approved by the City of Evanston Fire Department. C. Lighting: Lighting shall be added on the interior and/or exterior of the walls as deemed necessary for safety purposes. D. Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant must record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 7: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 8: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity 374 of 612 56-O-17 ~4~ shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 9: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Stephen H. Hagerty, Mayor Attest: _______________________________ Devon Reid, City Clerk Approved as to form: ______________________________ W. Grant Farrar Corporation Counsel 375 of 612 56-O-17 ~5~ EXHIBIT A LEGAL DESCRIPTION THE NORTHERLY THIRTY EIGHT (38) FEET OF THE W ESTERLY SEVENTY (70) FEET OF LOT NINE (9), BLOCK SIXTEEN (16), NORTH EVANSTON, IN THE EAST HALF (1/2) OF FRACTIONAL SECTION TWELVE (12), TOWNSHIP FORTY ONE (41) NORTH, RANGE THIRTEEN (13) EAST OF THE THIRD PRINCIPAL MERIDIAN, BEING MORE PARTICULARLY DESCRIBED AS BEGINNING AT THE MOST WESTERLY CORNER OF SAID LOT NINE (9); THENCE SOUTHWESTERLY ON THE SOUTHWESTERLY LINE OF SAID LOT A DISTANCE OF THIRTY EIGHT (38) FEET; THENCE NORTHEASTERLY PARALLEL WITH THE NORTHWESTERLY LINE OF SAID LOT A DISTANCE OF SEVENTY (70) FEET; THENCE NORTHWESTERLY PARALLEL WITH THE SOUTHWESTERLY LINE OF SAID LOT A DISTANCE OF THIRTY EIGHT (38) FEET TO THE NORTHWESTERLY LINE OF SAID LOT; THENCE SOUTHWESTERLY ON SAID NORTHWESTERLY LINE A DISTANCE OF SEVENTY (70) FEET TO THE POINT OF BEGINNING; ALSO TOGETHER WITH A NON-EXCLUSIVE PERPETUAL EASEMENT APPURTENANT TO AND FOR THE BENEFIT OF THE LAND HEREINABOVE CONVEYED FOR ALL PURPOSES OF INGRESS AND EGRESS BETWEEN ANY PART OF SAID PREMISES AND THE ALLEY W EST OF AND ADJOINING SAID LOT NINE (9), INCLUDING A ROADWAY AND ALL UTILITY USES IN, UPON, UNDER, ALONG AND ACROSS: THE WESTERLY SEVENTY (70) FEET OF SAID LOT NINE (9) EXCEPTING THE NORTHERLY THIRTY EIGHT (38) FEET THEREOF; SUBJECT TO: 1. GENERAL TAXES FOR THE YEAR 1954 AND SUBSEQUENT YEARS; 2. EXISTING EASEMENTS AND RIGHTS OF PUBLIC SERVICE CORPORATIONS, IF ANY; 3. BUILDING LINE AND ZONING RESTRICTIONS, IF ANY. SITUATED IN THE COUNTY OF COOK IN THE STATE OF ILLINOIS. PIN: 10-12-200-026-0000 COMMONLY KNOWN AS: 2506 Green Bay Road, Evanston, Illinois. 376 of 612 56-O-17 ~6~ EXHIBIT B GENERAL SITE PLAN 377 of 612 378 of 612 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, June 6, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Myrna Arevalo, Mary McAuley, Kiril Mirintchev, Scott Gingold, Violetta Cullen, Lisa Dziekan Members Absent: Mary Beth Berns Staff Present: Melissa Klotz, Scott Mangum Presiding Member: Violetta Cullen Declaration of Quorum With a quorum present, Vice Chair Cullen called the meeting to order at 7:03 pm. Approval of Minutes The minutes from the May 2, 2017 Zoning Board of Appeals meeting were motioned for approval by Ms. McAuley and seconded by Ms. Arevalo. The minutes were approved 4- 0-2. Old Business New Business 2506 Green Bay Road ZBA 17ZMJV-0035 Marylin Ferruzza, contractor, applies for a special use permit for a Public Utility, ComEd, and a fence variation. 2506 Green Bay Road is located in the B1a Business District and the oCSC Central Street Overlay District, which requires a special use permit for a Public Utility (Zoning Code Section 6-9-5-3). The applicant proposes two concrete walls (fences) that are 16’ and 20’ in height where concrete material is not permitted for fences (Zoning Code Section 6-4-6-7-F-1) and a maximum fence height of 6’ is allowed (Zoning Code Section 6-4-6-7-F-3). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. Carlo Cavallaro, ComEd representative, stated: ● Existing 4kv station will be converted to a 12kv station for better reliability ● New equipment is DC-in-a-box that includes 5 smaller equipment boxes as well ● Concrete walls are a new ComEd standard for fire protection ● Thermographic study was done specific to the site, which is what determined the wall heights ● Fencing around the equipment is not needed since the equipment is safe to touch ● Tallest equipment will be 9.5’ tall. Current equipment is about 15’ tall 379 of 612 Page 2 of 3 Zoning Board of Appeals Ms. Dziekan asked why walls were not required for the recent DC-in-a-box conversion on Church Street, and the applicant responded: ● Depends on what the equipment is adjacent to and what the thermographic study concludes ● It is a newer regulation that was not in play during the Church Street construction ● Walls may be added in the future at Church Street location Mr. Gingold asked if the thermographic study was submitted to the City and the applicant responded no. Mr. Gingold explained the study should be submitted to the City Council to ensure the wall heights are the smallest necessary. Ms. McAuley asked the height of the building to the north, and the applicant explained: ● Building is 16’ – same as the proposed wall adjacent ● Wall by alley is 20’ because it is closer to the transformer and the building across the alley is much taller The ZBA entered into deliberation: Ms. McAuley noted the proposed walls are much more aesthetically pleasing than the current chain link fence. Lighting should be added to illuminate dark areas around the wall. Ms. Dziekan stated the residential building across the alley may not want lighting. Mr. Gingold stated low level lighting should be enough to deter negative activity without becoming a nuisance to adjacent residences. Mr. Gingold noted the thermographic study should be submitted to allow the City Council to determine the necessary wall height. Vice Chair Cullen and Ms. Arevalo agreed. The standards for special use were addressed: 1. Yes 2. Yes 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes 8. Yes 9. Yes Mr. Gingold moved to recommend approval of the special use with conditions, which was seconded by Ms. Dziekan. The ZBA voted unanimously to recommend approval with the following conditions: 1. Thermographic study shall be submitted prior to City Council. 2. Substantial compliance with the documents and testimony on record. The standards for major variation were addressed: 1. Yes 2. Yes 380 of 612 Page 3 of 3 Zoning Board of Appeals 3. Yes 4. Yes 5. Yes 6. Yes 7. Yes Mr. Gingold moved to recommend approval of the variation with conditions, which was seconded by Ms. Arevalo. The ZBA voted unanimously to recommend approval with the following conditions: 1. Thermographic study shall be submitted prior to City Council. 2. Lights shall be added on the interior and/or exterior of the walls as needed for safety. 3. Substantial compliance with the documents and testimony on record. 381 of 612 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on June 6, 2017, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 6-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 6-0 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 6-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 6-0 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 6-0 Case Number: 17ZMJV-0035 Address or Location: 2506 Green Bay Rd. Applicant: Marylin Ferruzza, ComEd Proposed Zoning Relief: Fencing height and material around a Public Utility 382 of 612 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; ___X___Met ______Not Met 6-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; ___X___Met ______Not Met 6-0 and, based upon these findings, and upon a vote of __6__ in favor & _____ against recommends to the City Council ______ approval ______ denial __X___ approval with conditions: 1. Thermographic study shall be submitted prior to City Council to determine the necessary wall heights. 2. Lights shall be added on the interior and/or exterior of the walls as needed for safety. 3. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No __X__ Violetta Cullen _X__ ____ _____ Mary Beth Berns ____ ____ __X__ Lisa Dziekan _X__ ____ __X__ Scott Gingold _X__ ____ __X__ Myrna Arevalo _X_ ____ __X__ Mary McAuley _X__ ____ __X__ Kiril Mirintchev _X__ ____ 383 of 612 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on June 6, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 6-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 6-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 6-0 (D) It does not interfere with or diminish the value of property in the neighborhood; ___X___Met _____Not Met Vote 6-0 Case Number: 17ZMJV-0035 Address or Location: 2506 Green Bay Rd. Applicant: Marylin Ferruzza, ComEd Proposed Special Use: Public Utility, ComEd 384 of 612 P LANNING AND Z ONING D IVISION 847-448-8230 zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 6-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 6-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 6-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 6-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 6-0 and, based upon these findings, and upon a vote __6__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __X__ approval with conditions specifically: 1. Thermographic study shall be submitted prior to City Council to determine the necessary wall heights. 2. Lights shall be added on the interior and/or exterior of the walls as needed for safety. 3. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ______ Mary Beth Berns _____ ____ ___X___ Myrna Arevalo __X__ ____ ___X___ Scott Gingold __X__ ____ ___X___ Violetta Cullen __X__ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 385 of 612 For City Council meeting of July 10 , 2017 Item H1 Ordinance 49-O-17: Pavement Sealant Applicators For Action To: Honorable Mayor and Members of the City Council From: Evanston Environment Board David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Subject: Ordinance 49-O-17, Amending City Code Title 7 by Adding Chapter 18, “Pavement Sealant Applicators” Date: June 27, 2017 Recommended Action: The Evanston Environment Board recommends City Council adoption of Ordinance 49- O-17, banning the use of coal tar pavement sealers in the City of Evanston. This Ordinance was introduced at the June 26, 2017 City Council meeting. Livability Benefits: Built Environment: Address indoor and outdoor air quality and light pollution Health and Safety: Improve health outcomes Natural Systems: Protect and restore natural ecosystems Summary: In a memorandum dated March 11, 2015, the Evanston Environment Board made a recommendation that the City of Evanston ban the use of coal tar-based sealants. This memorandum was not forwarded at that time. The Board again discussed this topic on April 13, 2017, and recommended moving this item forward to the Human Services Committee. The Human Services Committee unanimously approved the proposed Ordinance at the June 5, 2017 meeting. The Wilmette Village Board unanimously voted on February 28, 2017 to ban the use of coal tar pavement sealers in Wilmette. The League of Women Voters has provided background material on the issue and is advocating for the adoption of a statewide ban. (http://www.lwvwilmette.org/CoalTar.html). The Village of Winnetka adopted such a ban in August 2014. The Evanston Environment Board believes this recommendation is consistent with Evanston’s commitment to sustainability to join nearby municipalities in adopting a ban on coal tar sealants by adding an Ordinance to the Evanston City Code to that effect. Attachments: Ordinance 49-O-17 Memorandum 386 of 612 5/17/2017 49-O-17 AN ORDINANCE Amending City Code Title 7 by Adding Chapter 18, “Pavement Sealant Applicators” WHEREAS, the Illinois Supreme Court provides that “[i]f a subject pertains to local government and affairs, and the [Illinois] legislature has not expressly preempted home rule, municipalities may exercise their power.” Palm v. 2800 Lake Shore Drive Condominium Ass’n, 988 N.E.2d 75, 82-83 (2013), citing City of Chicago v. StubHub, Inc., 979 N.E.2d 844 (2011). The powers of a home rule unit such as Evanston are to be construed liberally pursuant to Article VII, § 6(m) of the Illinois Constitution, and Evanston’s powers as a home rule authority are: “…to be given the broadest powers possible.” Scadron v. City of Des Plaines, 153 Ill. 2d 164, 174 (1992). Home rule municipalities are constitutionally conferred with tremendous authority and latitude to address local issues and concerns. WHEREAS, the Illinois Constitution provides that a home rule unit may: exercise any power and perform any function pertaining to its government and affairs including, but not limited to, the power to regulate for the protection of the public health, safety, morals, and welfare; to license; to tax; and to incur debt. Ill. Const. art. VII, § 6. A city’s power to regulate and license for the protection of public health and safety is drawn directly from the Constitution, and any such power must be expressly limited by the General Assembly. See Ill. Const. art. VII, § 6(i). Evanston’s police power also authorizes it to adopt ordinances and to promulgate rules and regulations that pertain to 387 of 612 49-O-17 ~2~ its government and affairs and that protect the public health, safety, and welfare of its citizens. WHEREAS, based on the recommendation and information from the City’s Environment Board, on May 1, 2017, the City’s Human Services Committee (“HSC”) directed staff to create said Ordinance. WHEREAS, the City Council finds that polycyclic aromatic hydrocarbons (“PAHs”), which are contained in coal tar sealants, can be carried by stormwater and other run-off into the water resources of the City. WHEREAS, the U.S. Geological Survey (“USGS”) Information Sheet titled “Coal-Tar-Based Pavement Sealcoat – Potential Concerns for Human Health and Aquatic Life” found that PAHs are an environmental concern because many cause cancer, mutations, birth defects, or death in fish, wildlife, and invertebrates. In this same study, the USGS found that the excess cancer risk for people living adjacent to coal-tar- sealcoated pavement was 38 times higher, on average, than for people living adjacent to unsealed pavement. WHEREAS, environmental and health impacts can be minimized and pavements can be maintained by using alternative products that are free of PAHs. WHEREAS, the City Council finds that there is a compelling governmental interest in the protection of the public health of Evanston citizens to enact the reasonable regulations contained herein. The City Council finds that the passage of this ordinance is in the interests of the health, safety, and welfare of Evanston citizens. 388 of 612 49-O-17 ~3~ WHEREAS, the City Council held meetings in compliance with the provisions of the Illinois Open Meetings Act, considered the statements, points and authorities made in the legislative Record, and received additional input from the public. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals are hereby found as facts and incorporated herein by reference. SECTION 2: Title 7 of the Evanston City Code of 2012, is hereby amended to add Chapter 18 as follows: CHAPTER 18 – PAVEMENT SEALANT APPLICATORS 7-18-1. – LICENSE – PAVEMENT SEALANT APPLICATORS. No person shall apply pavement or pavement sealing products ("sealant") to any public or private property within the City without a license ("Pavement Sealant License"), which license shall be renewed annually. A Pavement Sealant License shall not be required for a property owner applying sealant to pavement on a single-family lot owned by the property owner. Application for a Pavement Sealant License shall be on a form provided by the City Manager or his/her designee, and shall, at a minimum, state the name, address, and contact information of the person applying for the license and the person or persons who will be applying the sealant, and such other information as may be required by the City Manager or his/her designee. 7-18-2. – CERTIFICATION; PREVIOUS SERVICES. All persons applying for a Pavement Sealant License shall: (i) sign a certification on a form provided by the City, certifying, at a minimum, that neither the licensee nor any person acting under the Pavement Sealant License will apply products that contain coal tar, coal tar derivatives, or coal tar mixtures ("Coal Tar Products") to any public or private property within the City; and (ii) upon the City's request, provide a written list of locations where the licensee or any person acting under the licensee has applied sealant to any public or private property within the City within the preceding 365 days. 7-18-3. – FEE. All applications for a Pavement Sealant License shall be accompanied by the annual license fee of one hundred dollars ($100.00). 389 of 612 49-O-17 ~4~ 7-18-4. – REVIEW AND APPROVAL. The Director of the Community Development Department or his/her designee shall review all applications for Pavement Sealant Licenses and shall make a recommendation to the City Manager or his/her designee for each application. The City Manager or his/her designee shall grant a Pavement Sealant License if the application complies with all applicable provisions of this Chapter and the Code. 7-18-5. – SALE OF SEALANTS CONTAINING COAL TAR PRODUCTS. No person shall sell, offer to sell, or display for sale any sealant product within the City that is labeled as containing coal tar products. 7-18-6. - VIOLATION AND PENALTY. Every person who in any way, directly or indirectly, applies pavement or sealant to any public or private property without first obtaining a Pavement Sealant License and paying a fee to do so in accordance with this Chapter, or any person or licensee violating the provisions of this Chapter will be fined one hundred and fifty dollars ($150.00) for each such offense. Every day a violation continues will be deemed a separate offense. 7-18-7. – ENFORCEMENT. The City of Evanston Community Development Department are authorized to enforce this section. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 390 of 612 49-O-17 ~5~ SECTION 6: This ordinance shall be in full force and effect on January 1, 2018, after its passage, approval and publication in the manner provided by law. Introduced: _______________, 2017 Adopted: _________________, 2017 Approved: ___________________________, 2017 ________________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Approved as to form: ________________________________ W. Grant Farrar, Corporation Counsel 391 of 612 To: Honorable Mayor and Members of City Council From: Martin Lyons, Assistant City Manager/CFO Paul Zalmezak, Economic Development Division Manager Cindy Plante, Economic Development Coordinator Subject: Entrepreneurship Support Program Update Date: July 7, 2017 Recommendation: Staff recommends adoption of updated program guidelines for the Entrepreneurship Support Program that limit funding eligibility to applicants who have completed an entrepreneurship training curriculum, and provide more detail about the information applicants must provide as part of their required business plan submissions. Livability Benefits: Economy & Jobs: Retain and expand local businesses Summary: The updated program guidelines limit eligibility to only those entrepreneurs who have completed either Sunshine Community Business Academy or an equivalent entrepreneurship curriculum. This is intended to address concerns raised by the Economic Development Committee during last month’s meeting that the eligibility guidelines were not sufficiently targeted, and will ensure that individuals receiving funding have the capacity to establish a sustainable business. The updated guidelines specify that qualifying programs are “multi-day or multi-week courses with a structured curriculum,” such as Community Business Academy or similar programs offered by several other organizations in the Chicago area. Based on feedback from applicants and prospective applicants, the updated guidelines also provide more specific detail regarding the information that applicants must provide as part of their required business plan submission. Memorandum For City Council Meeting of July 10, 2017 Item O1 Business of the City by Motion: Entrepreneurship Support Program Amendment For Action 392 of 612 Background: In late 2016, the MWEBE committee requested that staff begin the process of developing a program to provide limited financial support to early-stage entrepreneurs to assist with startup and expansion costs. A budget memo dated November 14, 2016 called creation of a program to provide small one-time grants to assist entrepreneurs with costs related to needs like licensing, professional services, and purchase of tools and equipment, to be paid for by up to $50,000 in Economic Development funding. During the first quarter of 2017, Staff developed draft program guidelines in consultation with the MWEBE committee and other community stakeholders, which were approved by City Council on April 17, 2017 due to the cancellation of the March Economic Development Committee Meeting. These program guidelines provide for one-time grants of up to $1,000 to assist with City license and permit fees as well as up to $2,500 to cover expenses such as tools, equipment, licenses and certifications, production/work space, insurance, and professional services. Applicants must provide three estimates for any services for which they are requesting funding assistance, with at least one from an Evanston-based provider wherever possible. Applicants may also seek additional support in the form of technical assistance and microloans provided by Lending for Evanston and Northwestern Development (LEND) a student-run microfinance organization at Northwestern University. In order to be eligible for funding, applicants must either be Evanston residents or must be operating their business at a brick-and-mortar location in Evanston. Proof of residency or Evanston location must be provided as part of the application. Applicants must also provide a business plan, which will be reviewed for completeness and viability. Applications will be reviewed by staff and approved by Economic Development Committee and City Council, with funds being paid directly to service providers rather than individual applicants. Three businesses were granted approval under the current guidelines, including Jennifer’s Edibles ($2,500), Human Success Factors ($2,500), and Sharp Edge Crossfit ($2,500 for equipment, and $1,000 in permit assistance) for a total of $8,500, leaving $41,500 available to fund other entrepreneurship grant applications for the remainder of 2017. Attachments: Entrepreneurship Support Program Guidelines (updated) 393 of 612 Entrepreneurship Support Program Application Instructions & Guidelines June 2017 City Manager’s Office Economic Development Division 2100 Ridge Avenue, Evanston, Illinois 60201 847.448.8132 cplante@cityofevanston.org 394 of 612 Program purpose & overview The purpose of the entrepreneurship support grant program is to assist in the growth of jobs in Evanston through entrepreneurship, helping residents and local business owners to create jobs by starting sustainable small businesses. To that end, this program aims to provide key supports during startup and initial growth stages to local entrepreneurs with viable business models. Funding Source: Projects will be funded through the Economic Development Revenues and any applicable TIF districts. Program expenses must be budgeted by the City each year, and will not carryover from year to year. In addition to required applicant eligibility qualifications, assistance under this Program depends upon availability of funds. Eligibility Criteria Evanston residents who have completed the Sunshine Enterprises Community Business Academy Program or equivalent1 and are starting or operating a business with a physical location in Evanston are eligible for assistance through this program. Applicants meeting eligibility criteria who are starting or operating a business with a physical location in Evanston are eligible for grant-based assistance through this Program. Home-based businesses qualify if the business owner is an Evanston resident. Non-residents are eligible only if operating a business at a physical location in Evanston, and must provide documentation of the business address through ownership or lease documentation which identifies the applicant specifically. All applicants must submit a business plan reasonably demonstrating business viability as determined at the discretion of Program staff including the following sections: Professional Experience & Founding History Operating Structure Market Analysis Marketing Plan Management Capital Summary and Sourcing Financial Analysis [Start Ups] Future Planning/Ambitions In addition to a business plan, completed applications must include three quotes for each service or expense for which funding assistance is requested, including at least one quote from an Evanston-based provider whenever possible. If granted, assistance will be provided in the form of direct payments made for services or other applicable supports. Applicants will not receive cash payments. Applicants must have no outstanding parking tickets and be current on all fees, taxes, utility bills and debts owed to the City of Evanston. Participation in this Program does not disqualify an 1 Equivalent entrepreneurship training programs are multi-day or multi-week courses with a structured curriculum, including those provided by The Resurrection Project, Bethel New Life, Chicago Urban League, Women’s Business Development Center, and the YWCA of Metro Chicago. 395 of 612 applicant or business with a brick-and-mortar location from also participating in the Storefront Modernization Program. Ineligible applicants include: Applicants with one or more outstanding parking tickets or who are not current on fines, fees, taxes, or utility bills due to the City of Evanston Applicants who have received Entrepreneurship Support Program funding from the City of Evanston within the past five years Businesses that are part of a franchise operation with more than 10 locations within or outside of Evanston Churches or other religious organizations Government offices or agencies Nonprofit organizations Eligible Services Eligible applicants may: I. Request up to $1,000 in assistance with City permitting and licensing needs, including food establishment licenses, general business licenses, building and sign permits, or inspections; and/or II. Request up to $2,500 of small business support grant funding for expenses or services in the following categories: 1. Professional Services (Accounting, tax, insurance, legal) 2. Tools and Equipment (software, hardware, process-specific tools or equipment) 3. Licenses and Certifications 4. Production and Work Space 5. Continued research and development of initial MVPs (minimum viable products) 6. Continuing Education and Key Personnel Development (Classes, workshops, training programs) 7. Professional and Market Networks Program Administration & Application Process Step 1: Submit online application (first Monday of the month). All grant applications must be completed and submitted online: https://cityofevanston.wufoo.com/forms/entrepreneurship-support-program-application/. Applications are considered on a rolling basis throughout the year and must be 396 of 612 reviewed by the Economic Development Committee, which meets on the fourth Wednesday of each month. In order to ensure your place on the committee agenda, completed applications must be turned in no later than the second Monday of the month in which review is requested. Complete applications must include: business plan three estimates for each service or purchase to be funded, including one estimate from an Evanston provider whenever possible proof of residency or business location in Evanston Step 2: Staff application review process (10 business days). Staff will review applications for compliance with eligibility guidelines and scope of work to be funded. LEND will assist with business plan review and assessment. Step 3: Public Review & Approval Process (fourth Wednesday of the month). Staff will submit the completed Entrepreneurship Support Program applications and bids to the Economic Development Committee and City Council for approval. Applicants are encouraged to attend all public meetings during which their applications are being considered. Step 4: Execute a program agreement. Following approval by City Council, successful applicants must sign a Program agreement acknowledging the terms and obligations of their participation. . 397 of 612 For City Council Meeting of July 10, 2017 Item O2 Business of the City by Motion: Storefront Modernization Program, 2113 Greenleaf For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager/CFO Paul Zalmezak, Economic Development Division Manager Cindy Plante, Economic Development Coordinator Subject: Storefront Modernization Program Application for 2113 Greenleaf Date: July 7, 2017 Recommended Action: Staff and Economic Development Committee recommend approval of financial assistance through the Storefront Modernization Program for 2113 Greenleaf in an amount not to exceed $25,000 for façade renovations associated with the building’s redevelopment into several smaller office and warehouse spaces. The proposed scope of work includes demolition, masonry, carpentry, glazing, stucco, concrete, and metalwork. Funding Source: The Economic Development Program’s Business District Improvement Account (100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $8,416.50 has been spent from this account, leaving $341,583 available for expenditure. If upcoming Great Merchant Grant funding requests are also approved, $283,033.50 will remain available. Livability Benefit: Economy and Jobs: retain and expand local businesses Built Environment: enhance public spaces Background: The Storefront Modernization Program provides a financial incentive to property owners and their commercial tenants to invest in improvements to commercial property in Evanston. The program was previously known as the façade improvement program, and eligible expenses were limited to street-facing exterior improvements such as windows, doors, signage, painting, and the like. In 2015, the program was expanded to allow for funding of interior improvements such as plumbing, HVAC, and carpentry for businesses located on targeted business corridors in Evanston. Applicants are eligible Memorandum 398 of 612 to receive a forgivable loan of up to 50% of the total qualifying project cost, up to a maximum amount of $50,000 for qualifying interior renovations and $25,000 for façade- only projects, depending on the size of the building being improved. Applicants are required to obtain three written bids for the renovation work proposed, with at least one of the three bids being provided by an Evanston-based contractor when possible. The program is intended to help modernize aging building stock in targeted development areas and improve the aesthetics individual commercial businesses within their respective business districts. (For more detailed information, please refer to the Program Guidelines online.) Summary: The building at 2113 Greenleaf comprises 20,291 square feet of space and 349 feet of frontage. The applicant, Andy Spatz acquired the property when its previous occupant, Collins Bros., LLC relocated to Indiana, and is working to redevelop the building into 17 smaller commercial spaces to accommodate office, warehouse, studio, and light industrial uses, with each space having its own separate entryway. Mr. Spatz is requesting funding assistance for the exterior work only, which includes demolition, masonry, carpentry, concrete, glazing, stucco, and metalwork. The applicant is acting as the general contractor for this project, and has submitted three bids for each of twelve trades within the scope of work as summarized below. The average of the bids submitted for the proposed façade renovation work was $304,554. Mr. Spatz intends to use the low bidders, which will bring the expected cost to $286,455. In either case, the maximum reimbursement allowed for façade projects is $25,000. Interior & Exterior Demo Exteror Aluminum (labor) Exterior Aluminum (materials) Byrdson Co., Inc. 1929 Darrow, Evanston, IL $ 6,868.00 EKA Enterprise Corp. 2157 W. 18th Pl. Chicago, IL 60608 $ 28,140.00 Peterson Aluminum 1005 Tonne Rd. Elk Grove Village, IL $9,172 Done Demolition & Disposal 5822 W. Campbell (apt 2) Chicago IL 60659 $ 8,000.00 MSM Carpentry 3241 N. Ottawa Chicago, IL 60639 $ 29,900.00 MCBI 1780 McCall Dr. Shelbyville, IN $ 14,700.00 Mulroy Demolition & Excavation 7214 Keystone Lincolnwood, IL 60712 $ 19,000.00 Red Feather Carpentry 6253 Milwaukee Ave. Chicago, IL 60646 $ 35,500.00 Berridge Mfg. 6515 Fratt Rd. San Antonio, TX $ 11,300.00 average $ 11,289.33 average $ 31,180.00 average $11,724 Masonry Ornamental Iron Stucco Master Mason 456 W. Frontage Rd. #2 Northfield, IL 60093 $ 13,464.00 Lakewood Iron 1252 S. Barry Chicago, IL 60657 $ 34,254.00 J. Loerzel 1441 Riverview Ave. Des Plaines, IL $ 40,383.00 399 of 612 Hynek Construction 9101 Oak Park Ave. Morton Grove, IL 60053 $ 29,900.00 Spencer Welding Co. 3215 Doolittle Ave. Northbrook, IL 60062 $ 37,300.00 Lasco 1312 W. North Shore Ave. Chicago, IL 60626 $ 47,500.00 P&P Building 1170 Hilary Ln. Highland Park, IL 60035 $ 31,300.00 Advance Steel Services 4722 W. Harrison, St. Chicago, IL 60644 $ 36,000.00 Global Exterior 2093 Fox Ln. Desplaines, IL 60018 $ 44,000.00 average $ 24,888.00 average $ 35,851.33 average $ 43,961.00 Glass Entry Doors/Windows Concrete Lift Rental AA Home Improvement 1095 Ironwood Dr. Elgin, IL 60120 $ 49,200.00 D&D Concrete 2911 Cicero Ave. Chicago, IL 60641 $ 42,211.60 Sunbelt Rentals 2605 Beverly Dr. Aurora Il 6050 $ 7,560.00 Quality Glass & Mirror 601 Carboy Rd. Mt. Prospect, IL 60056 $ 53,000.00 Merit Concrete 4143 W. Tripp Ave. Chicago, IL 60641 $ 50,000.00 NES Rentals 1796 Sherwin Ave. Des Plaines, IL $ 8,500.00 Vittralum 1401 E. Higgins Rd. Elk Grove Village, IL $ 57,400.00 Natola Conrete 800 Lee St. Des Plaines, IL 60016 $ 51,700.00 National Lift Rental 3333 Mt. Prospect Rd Franklin Pk. IL $ 8,635.00 average $ 53,200.00 average $ 47,970.53 average $ 8,231.67 Structural Steel Carpentry (material) Carpentry (labor) Lichenwald & Johnson Iron PO box 1328 Morton Grove, IL 60053 $ 1,042.00 Menard's 6301 Oakton Morton Grove, IL 60053 $ 9,954.00 EKA Enterprise Co 2157 W. 18th Pl. Chicago, IL 60608 $ 21,488.00 Arlington Structural Steel 1727 E. Davis St. Arlington Hts. IL 60005 $ 1,700.00 Home Depot 2201 Oakton St. Evanston, IL 60202 $ 10,117.00 red feather 6253 Milwaukee Ave Chicago, IL 60646 $ 23,000.00 Mutual Service Steel Division Skokie Valley Rd. Highland Pk, IL 6035 $ 1,775.00 Lowe's 3601 W. Touhy Ave. Lincolnwood, IL 60712 $ 10,700.00 MSM Carpentry 3241 Ottawa Ave Chicago, IL 60634 $ 29,000.00 average $ 1,505.67 average $ 10,257.00 average $ 24,496.00 total average $ 304,554.53 The applicant’s project narrative discusses his inclusion of additional Evanston-based subcontractors and vendors this project; much of their involvement is not included in façade-related work or expenses, but Evanston firms are participating in interior work including carpentry, roofing, painting, concrete, and landscape work. This project has already been reviewed by the Design and Project Review Committee (DAPR) as required. Given the scope of the project and the documentation and bids submitted, staff recommends approval of financial assistance for the maximum rebate amount not to exceed $25,000. 400 of 612 Attachments: Storefront Modernization Program Application for 2113 Greenleaf. Contractor bids 401 of 612 6/7/2017 CITY OF EVANSTON Mail 2113 greenleaf (storefront grant SUBMITTALS) part 1 https://mail.google.com/mail/u/0/?ui=2&ik=2e1c0d87b2&view=pt&search=inbox&th=15c83d0a22278a7d&siml=15c83d0a22278a7d 1/4 Cindy Plante <cplante@cityofevanston.org> 2113 greenleaf (storefront grant SUBMITTALS) part 1 1 message Andrew J. Spatz <aspatz122@gmail.com>Wed, Jun 7, 2017 at 1:27 PM To: cplante@cityofevanston.org hi cindy, below are the (3) written narratives for my STOREFRONT GRANT application for our new project at 2113 greenleaf. I also attached our DAPR submission drawings. I emailed them to myself first, so you should be able to open them up. I will follow up with additional emails that will contain the following: 1) Storefront modernization program application 2) “Before photos” and “aĔer model photos” 3) Project contractors statement for storefront improvements 4) 3 bids per trade (summarized in #3 above) let me know if you need anything else, andy andrew spatz (adas/spatz properties) 1216 main street, evanston, IL 60202 (O) 847.864.3100 (C) 847.971.3290 (F) 847.869.5647 (email) aspatz122@gmail.com Project Narrative: 2113 greenleaf is a 20,291 sq.ft. property made up of 4 contiguous masonry/steel buildings and has spent most of its life as Collins Brothers LLC. Since 1934, they supplied nonalcoholic bar supplies and accessories to retailers in the United States. Late last year, their lease ended and they relocated to Indiana. 402 of 612 6/7/2017 CITY OF EVANSTON Mail 2113 greenleaf (storefront grant SUBMITTALS) part 1 https://mail.google.com/mail/u/0/?ui=2&ik=2e1c0d87b2&view=pt&search=inbox&th=15c83d0a22278a7d&siml=15c83d0a22278a7d 2/4 Our project repurposes the building into (17) "multiuse" units sized 6242,690 SF. One and 2 level loft spaces are available. All units lend themselves to "flexspace" (office + warehouse) and smaller (less than 1000SF) to incubator spaces/studio. Anticipated tenants are office, office + warehouse and light industrial users. There is little UPDATED inventory of this product in Evanston and we frequently get calls for MATT & ANDY versions. Our concept is to "give more space with slightly less finish at a lower rent". . .totally opposite from the market… especially the smaller spaces that rent below $1,000/month. Some of our tenants from other facilities will be relocating here due to their growing businesses. Presently, 22% of the building is leased and more in negotiation. The South and East facades receive major renovations. Each unit has a separate entry with most sharing a utility corridor. New unit entries create storefront identities. Multiple aluminum sun screens combined with individual entry canopies create a strong exterior presence. New window openings, exterior lighting elements, a stucco wall system and existing masonry walls are integrated into the cohesive architectural design. All of the above construction work involve several trades including interior demolition, concrete, masonry, structural steel, ornamental iron (aluminum work), carpentry and storefront glass entries. Sustainability: ‐ Reuse of existing masonry, steel frame and heavy timber building shell and structural components ‐ 100% reuse of existing masonry in new modification ‐ New 93% highefficiency gas furnaces and 14 seer air conditioning condensers ‐ Updated 100 amp/single phase electrical systems in each unit ‐ Watersense plumbing fixtures and faucets ‐ New “cool roof” TPO roof membrane on top of new 4” polyiso insulation system + 2.5” of existing fesco board ‐ New aluminum exterior skin is manufactured from recycled material and can also be recycled in the future ‐ New low E, insulating glass argon filed window units throughout ‐ New insulating skylights for daylighting in each unit ‐ Exterior and interior LED light fixtures throughout Accesibiltiy: 403 of 612 6/7/2017 CITY OF EVANSTON Mail 2113 greenleaf (storefront grant SUBMITTALS) part 1 https://mail.google.com/mail/u/0/?ui=2&ik=2e1c0d87b2&view=pt&search=inbox&th=15c83d0a22278a7d&siml=15c83d0a22278a7d 3/4 All 17 unit entries are at grade with 3’6” to 4’0” doors. All unit interiors are accessible. Our construction team Andrew J. Spatz/associates ltd. has operated exclusively in the Evanston rental property marketplace for 35 years. We have been producing exciting, geographically desirable architectural space at a fraction of the price of our competitors hence our longevity. We have been instrumental in the economic growth of the 2nd and 5th wards with an additional 100,000 sq.ft. of adaptive reuse and new construction projects in the pipeline for the next 5 years. Presently, we generate over $400,000 in annual property taxes. Our well designed affordable multiuse spaces provide unique homes/workspaces for over 200 Evanston users. We operate at ZERO VACANCY and continued to grow our portfolio throughout the Great Recession. This is due to our experienced inhouse team of architects, construction managers and marketing experts all of whom are Evanston residents/homeowners. Our attention to detail on the economic and creative side of our projects makes doing business with us attractive to local Evanston lenders, vendors and end users. We are presently working with 4 lenders, 2 of which have Evanston branches. On the FAÇADE IMPROVEMENT portion of this project, $59,744 is received by Evanston based businesses (Brydson Company, Ozinga concrete mix supply working with D&D concrete, Groot, Homedepot and Spatz/Associates or almost twice the proposed reimbursement amount. In other building improvemenets for this project several other Evanston contractors are participating such as BARTCO construction ($157,800 for roofing), Clemente Otriz ($19,400 for landscaping) and EPCO paint ($33,683 in painting materials). Due to the uniqueness of our product and our below market price point, being “careful” in our purchasing is an ongoing CHALLENGE. Most contractors prefer to work on straight forward projects and are put off by the curves and angles in our designs. They will do the job for a premium, but the additional cost would adversely affect our pricing edge. For example the aluminum sun screen, canopy and entry system could have been combined in a single contract, doing so would make it economically unfeasible. Besides designing a “better mouse trap”, we accomplish this by eliminating the middle man. Aluminum tubing, aluminum plate, standing seam panels and a host of fasteners are all sourced DIRECTLY from the manufacturers by us. As an FYI, none of these materials can be sourced in Evanston. Labor is also delegated separately between our in house carpentry contractor (Kris Antas) and metal fabricator (Lakewood Iron) combining the skills we have developed together over the last 15 years. In viewing our properties this should be obvious. We have done several projects with Great Lakes Iron, but they have relocated out of state and we have yet to find a skilled Evanston company that can expeditiously handle projects of our scale. We look forward to continued success in our partnership with the City, thank you for your consideration. 404 of 612 6/7/2017 CITY OF EVANSTON Mail 2113 greenleaf (storefront grant SUBMITTALS) part 1 https://mail.google.com/mail/u/0/?ui=2&ik=2e1c0d87b2&view=pt&search=inbox&th=15c83d0a22278a7d&siml=15c83d0a22278a7d 4/4 andrew spatz (adas/spatz properties) 1216 main street, evanston, IL 60202 (O) 847.864.3100 (C) 847.971.3290 (F) 847.869.5647 (email) aspatz122@gmail.com (website) www.spaceevanston.com From: Cindy Plante [mailto:cplante@cityofevanston.org] Sent: Tuesday, May 16, 2017 12:14 PM To: Andrew J. Spatz Subject: updated storefront grant guidelines Here's a copy of the updated storefront grant guidelines. The two biggest changes that will impact the former Collins Bros property are that there is now a cap of $25k on the maximum facade grant amount, and the guidelines require that there be at least a 5year lease in place. Let me know if you have any questions or problems with the application form. Cindy Plante | Economic Development Specialist | City of Evanston 2100 Ridge Ave. | Evanston, IL 60201 | 8474488132| cplante@cityofevanston.org EvanstonEdge.com | CityofEvanston.org | Evanston 311 2113 GREENLEAF_DAPR SUBMISSION_2017.04.12.pdf 16890K 405 of 612 6/8/2017 CITY OF EVANSTON Mail 2017 Storefront Modernization Program [#23] https://mail.google.com/mail/u/0/?ui=2&ik=2e1c0d87b2&view=pt&msg=15c88acad4026c2d&search=inbox&siml=15c88acad4026c2d 1/3 Cindy Plante <cplante@cityofevanston.org> 2017 Storefront Modernization Program [#23] Wufoo <noreply@wufoo.com>Thu, Jun 8, 2017 at 12:07 PM ReplyTo: aspatz122@gmail.com To: cplante@cityofevanston.org Property Address * 2113 greenleaf Property PIN *10241070020000 Year Property was constructed 1934 Length of store frontage (feet): *349 Is this property a historic landmark?No Applicant Name: *andrew j. spatz Applicant Address: *1216 Main Street Email *aspatz122@gmail.com Phone Number (847) 9713290 Name of business (if applicable):2113 Greenleaf LLC Applicant is: *Tenant Name(s) of business(es):NA Business Owner Name(s):NA Date of lease expiration (if applicable):NA How many years has the business been at this location? 4 Provide a description of the ground floor business(es) at this location (500 words max). See narrative below. the project contains 15 rental units. Lease term is from 35 years. as is our last completed project at 1900 greenwood. Is the property currently for sale?No What type(s) of improvements are you planning to make? (check all that apply) * Signage/awnings Doors/windows Tuckpointing Lighting Painting Other (describe below) Provide a narrative of your proposed project. Include information on portions of the building that will be improved and what particular work activities will be completed. (500 words max) * 406 of 612 6/8/2017 CITY OF EVANSTON Mail 2017 Storefront Modernization Program [#23] https://mail.google.com/mail/u/0/?ui=2&ik=2e1c0d87b2&view=pt&msg=15c88acad4026c2d&search=inbox&siml=15c88acad4026c2d 2/3 Project Narrative: 2113 greenleaf is a 20,291 sq.ft. property made up of 4 contiguous masonry/steel buildings and has spent most of its life as Collins Brothers LLC. Since 1934, they supplied nonalcoholic bar supplies and accessories to retailers in the United States. Late last year, their lease ended and they relocated to Indiana. Our project repurposes the building into (17) "multiuse" units sized 6242,690 SF. One and 2 level loft spaces are available. All units lend themselves to "flexspace" (office + warehouse) and smaller (less than 1000SF) to incubator spaces/studio. Anticipated tenants are office, office + warehouse and light industrial users. There is little UPDATED inventory of this product in Evanston and we frequently get calls for MATT & ANDY versions. Our concept is to "give more space with slightly less finish at a lower rent". . .totally opposite from the market… especially the smaller spaces that rent below $1,000/month. Some of our tenants from other facilities will be relocating here due to their growing businesses. Presently, 22% of the building is leased and more in negotiation. The South and East facades receive major renovations. Each unit has a separate entry with most sharing a utility corridor. New unit entries create storefront identities. Multiple aluminum sun screens combined with individual entry canopies create a strong exterior presence. New window openings, exterior lighting elements, a stucco wall system and existing masonry walls are integrated into the cohesive architectural design. All of the above construction work involve several trades including interior demolition, concrete, masonry, structural steel, ornamental iron (aluminum work), carpentry and storefront glass entries. Provide a narrative of sustainability measures that will be employed in this project (500 words max) Sustainability: Reuse of existing masonry, steel frame and heavy timber building shell and structural components 100% reuse of existing masonry in new modification New 93% highefficiency gas furnaces and 14 seer air conditioning condensers Updated 100 amp/single phase electrical systems in each unit Watersense plumbing fixtures and faucets New “cool roof” TPO roof membrane on top of new 4” polyiso insulation system + 2.5” of existing fesco board New aluminum exterior skin is manufactured from recycled material and can also be recycled in the future New low E, insulating glass argon filed window units throughout New insulating skylights for daylighting in each unit Exterior and interior LED light fixtures throughout Provide a narrative of how your proposed project will improve accessibility at your building (500 words max) The entire building is being renovated and meets current state and local ADA standards per city of evanston permit acquisition. Accesibiltiy: All 17 unit entries are at grade with 3’6” to 4’0” doors. All unit interiors are accessible. "I certify that all of the information contained in this document, all statements, information, and exhibits that I am submitting for the property listed in this form under 'property information' is true and accurate and to the best of my Andrew J. Spatz 407 of 612 6/8/2017 CITY OF EVANSTON Mail 2017 Storefront Modernization Program [#23] https://mail.google.com/mail/u/0/?ui=2&ik=2e1c0d87b2&view=pt&msg=15c88acad4026c2d&search=inbox&siml=15c88acad4026c2d 3/3 and accurate and to the best of my knowledge. I certify that I have reviewed the Program Guidelines and Program Agreement form associated with the City of Evanston's Facade Improvement Program." (Type name below for signature). * Date *Thursday, June 8, 2017 408 of 612 409 of 612 410 of 612 411 of 612 412 of 612 413 of 612 414 of 612 415 of 612 416 of 612 417 of 612 418 of 612 419 of 612 420 of 612 421 of 612 422 of 612 423 of 612 424 of 612 425 of 612 426 of 612 427 of 612 428 of 612 429 of 612 430 of 612 431 of 612 432 of 612 433 of 612 434 of 612 435 of 612 436 of 612 437 of 612 438 of 612 439 of 612 440 of 612 441 of 612 442 of 612 443 of 612 444 of 612 445 of 612 446 of 612 447 of 612 448 of 612 449 of 612 450 of 612 451 of 612 452 of 612 453 of 612 454 of 612 455 of 612 456 of 612 457 of 612 458 of 612 459 of 612 460 of 612 461 of 612 462 of 612 463 of 612 464 of 612 465 of 612 466 of 612 467 of 612 468 of 612 469 of 612 470 of 612 471 of 612 472 of 612 473 of 612 474 of 612 475 of 612 476 of 612 477 of 612 478 of 612 479 of 612 480 of 612 481 of 612 482 of 612 483 of 612 484 of 612 485 of 612 486 of 612 487 of 612 488 of 612 489 of 612 490 of 612 For City Council meeting of July 10, 2017 Item O3 Business of the City by Motion: Great Merchant Grant Program Applications For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager & CFO Paul Zalmezak, Economic Development Division Manager Paulina Martínez, Economic Development Specialist Subject: Applications for the Evanston Great Merchants Grant Program Date: June 30, 2017 Recommended Action: Staff and the Economic Development Committee recommend City Council approval to provide financial assistance through the Great Merchants Grant Program, totaling $14,766.20, to three Evanston business district areas: • Central Street Business Association - $4,000.00 • Howard Street Business Association - $8,150.00 • West Village Business Association - $2,616.20 Funding Source: Staff recommends utilizing the Economic Development Business District Improvement Program (Account 100.15.5300.65522). The approved 2017 Fiscal Year Budget allocated $350,000 to this account. To date, $8,416.50 has been spent from this account, leaving $341,583.50 available for expenditure. As of June 12, 2017, City Council approved $33,550.00 in landscaping services through the Great Merchants Grant, and other approved Storefront Modernization Grant projects leaving the account with $283,033.50. Livability Benefits: • Built Environment: Enhance public spaces • Economy & Jobs: Retain and expand local businesses • Education, Arts & Community: Incorporate arts and cultural resources Summary: Staff received a total of five applications requesting funding for services through the Evanston Great Merchants Grant program totaling $48,316.20. However, $33,550.00 in the form of landscaping funding requests was already approved by the Administration and Public Works Committee and City Council on June 12, 2017. This action was taken Memorandum 491 of 612 due to a tight timeline to deliver a summer rotation for planters throughout the city, which has been a staple request from all business districts. Due to the recently approved changes to the Great Merchants Grant Program, staff began seeking bids later in the season. Staff was unable to present to the Economic Development Committee in May as landscaping businesses delayed responding to bids as this is their busy season. Instead of waiting until the next scheduled Economic Development Committee meeting on June 28, 2017, staff sought Administration and Public Works Committee approval of this request. This will allow the business districts to have a summer rotation of planters in June instead of mid-July. Consequently, the remainder of the requests are being presented at the June 28, 2017 Economic Development Committee meeting. Staff has received three applications requesting services through the Evanston Great Merchants Grant Program requesting a total of $14,766.20. The applications and the requests received include a wide range of services to improve the business districts. The information below provides a summary of each service request. Discussion: Evanston’s Great Merchants Grant Program is designed to provide small grants, ranging up to $10,000 to Evanston’s small business/merchant associations to pursue projects that address at least one of three core areas: Enhancement of Physical Environment, Neighborhood Promotion, and Technical Assistance. Under the new guidelines and in an effort to streamline services to the business districts, staff is now responsible for procuring bids and working closely with the business associations to fulfill their requests. Whereas before, the individual business districts were responsible for procuring bids, paying the vendors, and submitting all receipts to staff by December 30. This resulted in significant levels of paperwork and unintended aggravation for the volunteer business associations. The funding recommendations in this request vary by business district as each district has individual priorities. Business District Requests Three business districts are requesting funds totaling $14,766.20 for physical improvements and promotion. The following pages outline each application and specific recommendations for each application. The breakdown of the category and funding amounts for the landscaping improvements each group has requested is shown below: Central Street Business Association Central Street Business Association requested funds for the following projects: Activity Amount 50/50 Advertisement $1,500.00 Public Art Contribution (Evanston Mural Arts Program) $2,500.00 Total Request $4,000.00 492 of 612 This activity is considered under the Enhancement of the Physical Environment and Neighborhood Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, the Central Street Business Association was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Howard Street Business Association The Howard Street Business Association (HBSA) requested funds for the following projects: Activity Amount Lights for Parkway Trees $8,150.00 Total Request $8,150.00 This activity is considered business district staples and eligible under the Enhancement of the Physical Environment Project Eligibility Criteria of the Great Merchant Grant. Following staff review, the Howard Street Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. West Village The West Village Business Association requested funds for the following projects: Activity Amount 26 Light Pole Banners $2,616.20 Total Request $2,616.20 These activities are considered business district staples and eligible under the Enhancement of the Physical Environment Project Eligibility Criteria of the Great Merchant Grant. Following staff review, West Village Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Legislative History: The Economic Development Committee unanimously approved the request at the June 28, 2017 meeting. Attachments - Business Districts’ Applications - Summary of Bids - Quotes for Banners - Quotes for Tree Lights - EMAP Project Summary - Central Street’s Advertising Summary - Summary of Approved Landscaping Requests - Summary of Approved Landscaping Vendors 493 of 612 494 of 612 495 of 612 496 of 612 497 of 612 498 of 612 499 of 612 500 of 612 501 of 612 502 of 612 503 of 612 SUMMARY OF BIDS TREE LIGHTS Vendor Name Address Bid Amount Kramer Tree Specialists 300 Charles Court, West Chicago, IL $ 33,620.00 Temple Display Company 114 Kirkland Cir # C, Oswego, IL $ 8,150.00 Illuminight 1954 1st. Street, Ste. 394, Highland Park, IL $ 12,250.00 Greenwise 2401 Main Street, Evanston, IL No bid Chicago Events Graphics 400 N Hart Street, Chicago, IL No bid BANNERS Vendor Name Address Bid Amount Notes Liberty Flag and Banner 2747 York Street, Blue Island, IL $ 2,616.20 Includes installation Allegra 1255 Hartrey Avenue, Evanston, IL $ 4,178.00 Includes installation Sign.com 1550 South Gladiola Street, Salt Lake City, UT $ 1,327.04 Does not include installation Minuteman Press 1553 Sherman Avenue, Evanston, IL No bid The Copy Room 815 Dempster Street, Evanston, IL No bid Impact Signs Chicago 505 N Lake Shore Drive, Chicago, IL No bid 504 of 612 For Economic Development Committee meeting of June 28, 2017 Item 3D Great Merchants Grant Funding Requests For Consideration To: Chair and Members of the Economic Development Committee From: Martin Lyons, Assistant City Manager & CFO Paul Zalmezak, Economic Development Division Manager Paulina Martínez, Economic Development Specialist Subject: Applications for the Evanston Great Merchants Grant Program Date: June 22, 2017 Recommended Action: Staff recommends approval for financial assistance through the Great Merchants Grant Program, totaling $14,766.20, to three Evanston business district areas: Central Street Business Association - $4,000.00 Howard Street Business Association - $8,150.00 West Village Business Association - $2,616.20 Funding Source: Staff recommends utilizing the Economic Development Business District Improvement Program (Account # 100.15.5300.65522). The approved 2017 Fiscal Year Budget allocated $350,000 to this account. To date, $8,416.50 has been spent from this account, leaving $341,583.50 available for expenditure. As of June 12, 2017, City Council approved $33,550.00 in landscaping services through the Great Merchants Grant, and other approved Storefront Modernization Grant projects leaving the account with $283,033.50. Livability Benefits: Built Environment: Enhance public spaces Economy & Jobs: Retain and expand local businesses Education, Arts & Community: Incorporate arts and cultural resources Summary: Staff received a total of five applications requesting funding for services through the Evanston Great Merchants Grant program totaling $48,316.20. However, $33,550.00 in the form of landscaping funding requests was already approved by the Administration and Public Works Committee and City Council on June 12, 2017. This action was taken due to a tight timeline to deliver a summer rotation for planters throughout the city, which has been a staple request from all business districts. Memorandum 505 of 612 2 Due to the recently approved changes to the Great Merchants Grant Program, staff began seeking bids later in the season. Staff was unable to present to the Economic Development Committee in May as landscaping businesses delayed responding to bids as this is their busy season. Instead of waiting until the next scheduled Economic Development Committee meeting on June 28, 2017, staff sought Administration and Public Works Committee approval of this request. This will allow the business districts to have a summer rotation of planters in June instead of mid-July. Consequently, the remainder of the requests are being presented at the June 28, 2017 Economic Development Committee meeting. Staff has received three applications requesting services through the Evanston Great Merchants Grant Program requesting a total of $14,766.20. The applications and the requests received include a wide range of services to improve the business districts. The information below provides a summary of each service request. Discussion: Evanston’s Great Merchants Grant Program is designed to provid e small grants, ranging up to $10,000 to Evanston’s small business/merchant associations to pursue projects that address at least one of three core areas: Enhancement of Physical Environment, Neighborhood Promotion, and Technical Assistance. Under the new guidelines and in an effort to streamline services to the business districts, staff is now responsible for procuring bids and working closely with the business associations to fulfill their requests. Whereas before, the individual business districts were responsible for procuring bids, paying the vendors, and submitting all receipts to staff by December 30. This resulted in significant levels of paperwork and unintended aggravation for the volunteer business associations. The funding recommendations in this request vary by business district as each district has individual priorities. Business District Requests Three business districts are requesting funds totaling $14,766.20 for physical improvements and promotion. The following pages outline each application and specific recommendations for each application. The breakdown of the category and funding amounts for the landscaping improvements each group has requested is shown below: Central Street Business Association Central Street Business Association requested funds for the following projects: Activity Amount 50/50 Advertisement $1,500.00 Public Art Contribution (Evanston Mural Arts Program) $2,500.00 Total Request $4,000.00 This activity is considered under the Enhancement of the Physical Environment and Neighborhood Promotion Project Eligibility Criteria of the Great Merchant Grant. Following staff review, the Central Street Business Association was found to be in good 506 of 612 3 standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Howard Street Business Association The Howard Street Business Association (HBSA) requested funds for the following projects: Activity Amount Lights for Parkway Trees $8,150.00 Total Request $8,150.00 This activity is considered business district staples and eligible under the Enhancement of the Physical Environment Project Eligibility Criteria of the Great Merchant Grant. Following staff review, the Howard Street Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. West Village The West Village Business Association requested funds for the following projects: Activity Amount 26 Light Pole Banners $2,616.20 Total Request $2,616.20 These activities are considered business district staples and eligible under the Enhancement of the Physical Environment Project Eligibility Criteria of the Great Merchant Grant. Following staff review, West Village Business District was found to be in good standing under the guidelines of the Great Merchants Grant and is eligible to receive the requested services. Attachments - Business Districts’ Applications - Summary of Bids - Quotes for Banners - Quotes for Tree Lights - EMAP Project Summary - Central Street’s Advertising Summary - Summary of Approved Landscaping Requests - Summary of Approved Landscaping Vendors 507 of 612 508 of 612 509 of 612 510 of 612 511 of 612 512 of 612 513 of 612 514 of 612 515 of 612 516 of 612 517 of 612 SUMMARY OF BIDS TREE LIGHTS Vendor Name Address Bid Amount Kramer Tree Specialists 300 Charles Court, West Chicago, IL $ 33,620.00 Temple Display Company 114 Kirkland Cir # C, Oswego, IL $ 8,150.00 Illuminight 1954 1st. Street, Ste. 394, Highland Park, IL $ 12,250.00 Greenwise 2401 Main Street, Evanston, IL No bid Chicago Events Graphics 400 N Hart Street, Chicago, IL No bid BANNERS Vendor Name Address Bid Amount Notes Liberty Flag and Banner 2747 York Street, Blue Island, IL $ 2,616.20 Includes installation Allegra 1255 Hartrey Avenue, Evanston, IL $ 4,178.00 Includes installation Sign.com 1550 South Gladiola Street, Salt Lake City, UT $ 1,327.04 Does not include installation Minuteman Press 1553 Sherman Avenue, Evanston, IL No bid The Copy Room 815 Dempster Street, Evanston, IL No bid Impact Signs Chicago 505 N Lake Shore Drive, Chicago, IL No bid 518 of 612 Allegra Marketing Print Signs 1255 Hartrey Avenue Evanston IL 60202 (847) 864-9797 Fax: (847) 864-0399 Quotation 14483 Date: 06/08/17 Paulina Martínez City of Evanston Accounts Payable 2100 Ridge Ave. Evanston IL 60201 Ship To: < Same as Bill To > Deliver 5/11/2017 Acct.No 1198 Ordered By Paulina Martínez Phone 847-859-7833 Fax P.O. No Prepared By Frank Sales Rep Frank Quantity Description Price 13 Pole banners 2 sides, 13 divided by 3 versions, printing for 20"x48" $130.00 EACH Includes installation and hardware hanging. 1,703.00 13 Pole banners 2 sides, 13 divided by 3 versions, printing for 30” by 72” $190.38 EACH Includes installation and hardware hanging. 2,475.00 23 Pole banners 2 sides, 23 divided by 3 versions, printing for 30” by 72” $179.00 EACH Includes installation and hardware hanging. 4,117.00 Received by ________________________________ Date ____________ Allegra Marketing Print Signs · 1255 Hartrey Avenue · Evanston IL 60202 · (847) 864-9797519 of 612 2747 York St, Blue Island, IL 60406 ● (708) 609-9373 ● info@libertyflagandbanner.com ESTIMATE ADDRESS Paulina Martinez City of Evanston 2100 Ridge Evanston, IL 60201 SHIP TO Paulina Martinez City of Evanston 2100 Ridge Evanston, IL 60201 ESTIMATE #1362 DATE 05/18/2017 ACTIVITY QTY RATE AMOUNT Pole BannerDigital print read correct both sides. 20" x 48"13 18.90 245.70 Pole Banner Digital print read correct both sides. 30" x 72" 13 36.50 474.50 Pole Banner Bracket Set 21" Fiberglass Arm with Aluminum Bracket (Price includes Stainless Steel Straps) 13 44.00 572.00 Pole Banner Bracket Set 31" Fiberglass Arm with Aluminum Bracket (Price includes Stainless Steel Straps) 13 48.00 624.00 Installation for above banners 26 20.00 520.00 Travelportal to portal 1 180.00 180.00 Labor and Material 6 - 20" x 49" banners with hardware installed for $635. 1 0.00 0.00 All claims must be made within 10 days. A Finance charge of 1.5% monthly or each fraction thereof which is an annual percentage rate of 18%, will be charged on all past due accounts. In the event of legal action, I agree to reimburse Liberty Flag and Banner for the cost of collections, including attorney's fees and court costs. RE TAX EXEMPTION: Liberty Flag & Banner must have your tax exempt form on file to qualify to for tax exempt status. If you are tax exempt please email tax exempt form to: info@libertyflagandbanner.com. TOTAL $2,616.20 Accepted By Accepted Date 520 of 612 521 of 612 Illuminight Lighting, Inc.Page 1 of 2 1954 First St. Suite 394 Highland Park Il. 60035 Ph. 312-685-4448 www.illuminightlighting.com City of Evanston Paulina Martinez 2100 Ridge Ave. Evanston, Il. 60201 Ph 847.859.7833 Dear Paulina, Illuminight Lighting, Inc. (ILI) is proud to submit the following specifications for your approval. This will confirm the terms and conditions under which ILI has agreed to provide the City of Evanston (CE) Holiday lighting and décor. Option 1 - 31 Trees Decorated in Our Signature Style Incandescent Lights Description: ILI will install lights in 31 trees located on the North side of Howard St., from Ridge Rd. to the Marathon Gas Station. Using our signature lighting style, ILI will wrap many branches of the tree, from the trunk out to the tip of the branch with clear, incandescent mini lights, with 5.5 inch spacing between bulbs, transforming CE into a Winter Wonderland. 550 (estimated) sets of clear lights on green cord, 50 bulbs per set, 5.5 inch spacing between bulbs All Labor (installation of lights and all extension cords needed) (4) 42' Lift trucks Fuel Misc. Items (tape, zip ties, etc.) Total price $12,250.00 Note: This contract is for installation only. Any maintenance of the lights after 2 weeks is the responsibility of the CE. ILI is not responsible for vandalism, acts of god, animal damage or vehicle damage to the lights. Terms and Conditions: Payment installments will be determined after CE accepts this bid. However, CE will have to pay the Total price of $12,250.00 no later than 30 days after ILI's invoice has been submitted. All work is guaranteed to be specified, and to be performed in a professsional manner. Any alteration or deviation from the above specifications involving extra cost will be executed only upon written orders and will become an extra charge over and above the contract price. All unpaid balances due under this agreement in which become 30 days past due shall bear a service charge of 1 & 1/2% per month. The undersigned hereby acknowledges and accepts the terms set forth above. Respectfully submitted: By Date: By Date: Scott Parrish Paulina Martinez Illuminight Lighting, Inc. City of Evanston 522 of 612 Page 2 of 2 Option 1 - 31 Trees Decorated in Our Signature Style with LED lights Description: ILI will install lights in 31 trees located on the North side of Howard St., from Ridge Rd. to the Marathon Gas Station. Using our signature lighting style, ILI will wrap many branches of the tree, from the trunk out to the tip of the branch with clear, LED mini lights, with 5.5 inch spacing between bulbs, transforming CE into a Winter Wonderland. 550 (estimated) sets of clear lights on green cord, 50 bulbs per set, 5.5 inch spacing between bulbs All Labor (installation of lights and all extension cords needed) (4) 42' Lift trucks Fuel Misc. Items (tape, zip ties, etc.) Total price $16,000.00 Note: This contract is for installation only. Any maintenance of the lights after 2 weeks is the responsibility of the CE. ILI is not responsible for vandalism, acts of god, animal damage or vehicle damage to the lights. Terms and Conditions: Payment installments will be determined after CE accepts this bid. However, CE will have to pay the Total price of $16,000.00 no later than 30 days after ILI's invoice has been submitted. All work is guaranteed to be specified, and to be performed in a professsional manner. Any alteration or deviation from the above specifications involving extra cost will be executed only upon written orders and will become an extra charge over and above the contract price. All unpaid balances due under this agreement in which become 30 days past due shall bear a service charge of 1 & 1/2% per month. The undersigned hereby acknowledges and accepts the terms set forth above. Respectfully submitted: By Date: By Date: Scott Parrish Paulina Martinez Illuminight Lighting, Inc. City of Evanston 523 of 612 524 of 612 525 of 612 Kramer Tree Specialists, Inc. 300 Charles Court West Chicago, IL 60185 (630) 293-7667 Proposal #:382331 Page 1 June 8, 2017 www.kramertree.com Holiday Lights Commercial Proposal (630) 293-5444 Fax:Office: Home: Office: Mobile: Fax: 847-859-7833 Paulina Martinez Village of Evanston 2100 Ridge Avenue Evanston, IL 60201 Proposal For: pmartinez@cityofevanston.org Payment Terms: Net 20 Customer #: Proposal Date: KTS Certified Arborist: Proposal Status:Issued Jeff Kramer 6/8/2017 59839 jwkramer@kramertree.com 630-440-3905Cell Phone: Thank You For Considering Kramer Tree Specialists, Inc. Our Company WILL Exceed Your Expectations 526 of 612 Kramer Tree Specialists, Inc. 300 Charles Court West Chicago, IL 60185 (630) 293-7667 Proposal #:382331 Page 2 June 8, 2017 www.kramertree.com Holiday Lights Commercial Proposal (630) 293-5444 Fax:Office: Please initial the box next to the line item you wish to Authorize, then return All pages of the signed Proposal via Email or Fax. 1 $33,620.00Holiday Lights - Conventional WrapListed Trees Item Charge Item # QtyPlant Species Service Recommended DBH 34 Condition Service:Lights will be wrapped around the outside of the crown of the tree(s), bushes or hedge lines in a circular fashion from the top to the bottom of the crown as applicable. Outlets utilized must be GFI and it is highly recommended to be a minimum of a 15 amp outlet and a 15 amp circuit box. It is preferable for each outlet to be on a sepa rate circuit breaker. All lights and products will be installed, maintained, removed and stored unless otherwise noted. Kramer Tree Specialists cannot be held responsible for damage to light strands due to wildlife activity, extreme weather or biological growth of the tree. Note:DO NOT leave lights on during wet conditions. This can lead to shortages of the lights and malfunction. Make sure to turn them off prior to these types of conditions. This includes rain events, heavy fog or any other conditions that involve high moisture content. Please make sure conditions are “dry” when turning lights on and off. Snow is not a problem to turn the lights on or off, except when the snow is actively melting. Service Payment Terms (Residential Clients only): Credit card or check will be required at the time of authorization for the above work. Half of the invoice (line item) amount will be charged or cashed at the completion of the install, the remaining balance will be charged or cashed at the completion of the take down of the lighti ng decorations. For further questions, please feel free to contact our office at 630-293-5444. Notes:34 Parkway Trees on the north side of Howard Street from Clyde Ave to Ridge Ave. Authorized By:Date: Kramer Tree Specialists can not be responsible for unmarked underground utilities, structures, sprinkler systems, etc. that may be damaged in the work process. Above listed work includes all hauling, disposal, and rake clean-up of debris - unless otherwise noted. This Proposal is valid for 30 days. To Authorize this Proposal... So that we may schedule this work, please return a signed copy of this Proposal via mail or fax, or you may email your Certified Arborist with your authorization. Certificate of Insurance available upon request Payment via cash, check or credit card accepted Payment Due In Full within 20 days of receipt of Invoice 382331Proposal #: 527 of 612 528 of 612 Sample Décor Tree Wrapping Proposal Temple Display Half Tree Wrapped Only, 55 Trees wrapped with 370 sets of Mini Lights, a total of 37,000 lights. Identical Wrapping style as we did in 2016 Incandescent Pricing: $8,140 529 of 612 Draft, February 2017. EVANSTON MURAL ARTS PROGRAM (EMAP) a public art initiative of Art Encounter Managed by Dustin Harris and Lea Pinsky Detail of mural at Church at Darrow in Evanston by Harris and Pinsky, 2016 530 of 612 Draft, February 2017. Evanston Mural Arts Program, or EMAP, is a new public art initiative in Evanston that exists to help artists, residents, and business districts uplift their neighborhoods through mural art. It is a proven fact that public art has the powerful ability to unify and strengthen communities, and now is certainly a vital time for unity and strength in our communities. EMAP provides curatorial leadership and project management support across all areas of making public murals, towards the shared goals of community enrichment, civic engagement, economic development, and beautification. EMAP’s role is to help Evanston join a national movement that embraces the power of public art and become a more culturally vibrant, livable city on the whole. EMAP is overseen by Evanston natives Dustin Harris and Lea Pinsky. Harris and Pinsky, both muralists and public art project managers, have been inspiring public spaces through art since 2005. Through our creative work as Mix Masters Murals, we have directed and created numerous large-scale mural projects on public walls, in schools, community centers, and other spaces around Chicago and Evanston. Since 2010, we have served as lead Project Managers for the Mile of Murals, a Rogers Park public art initiative that annually creates new block- long murals for the CTA retaining walls and underpasses in 60626. Through the Mile of Murals, we have brought over 20 artists from all over the globe to beautify and inspire a major pedestrian thoroughfare in Rogers Park known as the Glenwood Avenue Arts District. EMAP will function as a new initiative through the visual art organization Art Encounter, which has been in existence since 1978. The mission of Art Encounter is to enrich the lives of diverse communities through interactive explorations of visual art, empowering and connecting people of all ages and backgrounds. Through the Evanston Mural Arts Program, we look forward to making Evanston a prominent and exciting cultural destination, in collaboration with partners across the city. Triangular Partnership: EMAP, City of Evanston, and Community Groups The Evanston Mural Arts Program has the goal of bringing a wide variety of exceptional mural artists to Evanston to beautify and inspire public spaces. EMAP Project Managers will work with both the City of Evanston’s Public Art Committee and different community groups to identify walls and oversee the mural process from start to finish. The program will deeply community-engaged and can include these partners: • Metra and CTA-- a long-range mural plan for viaduct beautification • Business districts and SSAs-- neighborhood identification murals • Community organizations- partnerships between artists and youth-based organizations As current managers of the Mile of Murals in Rogers Park, Pinsky and Harris bring over ten years of experience overseeing and executing large mural projects through our artistic work with communities, and with our successful leadership of Mile of Murals. We are invested in Evanston’s development as an arts-rich city, and we see huge potential in the success of such an initiative. DESCRIPTION AND SCOPE OF THE PROGRAM 531 of 612 Draft, February 2017. We provide support in all areas of successfully completing any mural project, including: • Participating in planning meetings with community or business associations • Preparing project budgets • Working with the Evanston Arts Council on securing additional funding for project as needed • Guidance on artist selection process, whether direct invitation or open call (RFP) • Writing and disseminating RFP as needed, organizing review materials, leading panel review • Communicating with artists regarding selection status, whether RFP or invitation • Wall preparation, including power washing and priming; determining if wall repair is needed • Writing summaries of mural project for press release and media as needed • Completing CTA or Metra applications, paperwork and artist contracts • Leadership in handling insurance issues, intellectual property rights, permits, etc. • Guiding design approval process through Public Art Committee and Evanston Arts Council • Acting as liaisons between artists and community/business association throughout mural process • Ensuring highest quality, proper paint is used for project; ordering as needed based on community/business association’s process • Securing paint storage space near site for painting weeks as needed • Overseeing and supervising painting project • Ensuring a professional completion of the mural • Sealing the wall with exterior-grade varnish after painting is complete • Providing other leadership and support as needed and agreed upon Mural artist selection process There are two routes for artist selection for mural projects. For either process, community groups will want to create a committee of people who would be part of the selection process. Include community stakeholders and arts professionals. We have experience with both processes, and with reaching out to artists we know as well as reputable artists with whom we haven’t yet connected. • Call for Artists: Request for Qualifications (RFQ) or Request for Proposal (RFP). If you want to open up the selection process to a wide pool or artists, some of who may be lesser known or emerging but highly qualified, you may want to pursue the RFQ or RFP route. With an RFQ, artists are asked to submit their portfolio, whereas with an RFP they are asked to submit a full design for the wall as well. For either, artists would also complete a cover application asking specific questions pertinent to the project as you see fit, that we can put together as Project Managers. The advantage of RFP over RFQ is that you know from the start what the mural may look like; but you may have a smaller pool of artists due to the arduous application process. The advantage of RFQ over RFP is that you will likely get more applicants, and from the first round you can then ask finalists to submit a design; but that process takes longer. • Direct invitation to artist. If you want to have more control over who you have paint or have strong ideas of what you are looking for, you may want to make a direct invitation. We can provide you a list of artists with links to websites to review independently, then we would meet as a committee and decide EMAP’S ROLE IN MANAGING MURAL PROJECTS 532 of 612 Draft, February 2017. on the collective 1st, 2nd, and 3rd choice. We would reach out to the artists and make the invitation, starting with the 1st. If he/she is unavailable, we move to the 2nd, and so on. Project budget Project budgets vary depending on the size of the wall, the condition of the wall, the type of artist selection process, and the type of materials needed. A general guideline for underpass walls on Metra or CTA viaducts is $12,500-$15,000. The Evanston Arts Council may match up to 50% of the cost for the mural project. EMAP can work with community groups on fundraising strategies for the remainder of the funds needed for the project. SAMPLE PROJECT (Metra underpass) City of Evanston (Public Art funds) Your community organization $15,000 $7500 $7500 EMAP will secure these funds for you EMAP can be part of your fundraising strategy 533 of 612 Draft, February 2017. Prior to the launching of EMAP, Harris and Pinsky have managed the Mile of Murals in Rogers Park since 2010, overseeing nine murals and over 20 artists. Here are those projects, with designation of city each artist is based in, and whether the hire was Direct Invitation (I) or Call for Artist (CFA) 2016 Birds of Climatory Prey (a partnership with the Audubon Mural Project): Ruben Aguirre, Cheri Charlton, Andrea Jablonski, Tyrue SLANG Jones, Anthony Lewellen, Chris Silva (Chicago) (DI) 2015 It Starts With You: Dustin Harris and Lea Pinsky (Chicago) 2014 Movement and Stillness: Peter Hurley & Scott Bullock (Chicago, New Orleans) (CFA) 2013 Chicago- Wind, Sun, and Shine: Jeff Zimmermann (Chicago) (DI) 2013 Bicycle Family: Bruno Big (Rio De Janeiro, Brazil) (CFA) 2012 The Digital Frontier: Doze Green (San Francisco) (DI) 2012 Sacred Guardians: Mear One (Los Angeles) (DI) 2011 Patriotism in Everyday Life: COMIGO Collective: Diana Berek, Chiara Padgett, Juan Carlos Perez (Chicago, Italy) (CFA) 2010 Community Leaders: Chiara Padgett, Sean Welker, Shawn Bullen, Won Kim, Dustin Harris, Rahmaan Statik Barnes, Michelle Scott, Diana Berek, Juan Carlos Perez, Matthew Milkowski, Mona DiFiore, Paula Clayton, Lea Pinsky, Joanna Pinsky (Chicago, Italy, Australia) (CFA) We are also muralists. Here is a selection of works we have done together: 2016 Church Darrow Evanston Mural Evanston Arts Council mural 2015 Rogers Park Howard St SSA Mural #2 SSA Sponsored Mural 2015 Estes Street CTA Mile of Murals SSA Sponsored CTA Mural 2014 Willard Elementary School Entrance Way mural 2014 Rogers Park Howard St SSA Mural #1 SSA-sponsored Metra mural 2014 Bullhead Cantina Restaurant Mural 2013 Temperance Tap Room Pub mural on canvas 2013 Pitchfork Music Festival Live Mural Event 2013 Justin Wynn Leadership Academy 25th Anniversary mural 2012 PADS Wellness Center Murals for homeless residences 2012 Clinton School Lunchroom mural 2012 Robert Crown Community Center Early Childhood Wing mural 2012 Orrington Elementary School Auditorium mural 2011 Funston Elementary School Lunchroom mural 2011 Boost Motorola National Conference Live Mural Event 2009-10 Rogers Park Mile of Murals SSA Sponsored CTA mural 2009 Red Bull at the Aragon Live Mural Event 2009 Columbia College Chicago Music studio murals 2007 Chandler Sports Center Registration desk mural 2007 MySpace Aragon Twista/TI concert Live Mural Event 2007-10 Boone Elementary School Playground, History, Lunchroom murals 2005-09 Pulaski Fine Arts Academy Auditorium, Lunchroom, Library murals 2006 Fourth Presbyterian Church Youth room mural CREDENTIALS TO MANAGE THE PROGRAM 534 of 612 Draft, February 2017. Howard Street Metra Viaduct, 2014. (Harris and Pinsky) Church and Darrow, Evanston, 2016. (Harris and Pinsky) WORK SAMPLES Our murals AND Mile of Murals artist murals 535 of 612 Draft, February 2017. Glenwood Street CTA Wall-Mile of Murals, 2010. (Harris and Pinsky) Glenwood Street CTA Wall- Mile of Murals, 2009. (Harris and Pinsky) 536 of 612 Draft, February 2017. Fourth Presbyterian Church, Chicago, 2006. (Harris and Pinsky) PADS Wellness Center, Country Club Hills, 2012. (Harris and Pinsky) 537 of 612 Draft, February 2017. PADS Wellness Center, Country Club Hills, 2012. (Harris and Pinsky) PADS Wellness Center, Country Club Hills, 2012. (Harris and Pinsky) 538 of 612 Draft, February 2017. MILE OF MURALS: Diana Berek, Chiara Padgett, Juan-Carlos Perez (Chicago), 2011. MILE OF MURALS: Mear One (Los Angeles), 2012. 539 of 612 Draft, February 2017. MILE OF MURALS: Doze Green (San Francisco), 2012. MILE OF MURALS, Bruno Big (Brazil), 2013. 540 of 612 Draft, February 2017. MILE OF MURALS: Jeff Zimmerman (Chicago), 2013. MILE OF MURALS: Peter Hurley and Scott Bullock (Chicago, New Orleans), 2014. 541 of 612 Draft, February 2017. MILE OF MURALS: Ruben Aguirre (Chicago), 2016. MILE OF MURALS: Andrea Jablonski (Chicago), 2016. 542 of 612 PROJECT BUDGET FOR ONE MURAL ON CENTRAL ST UNDERPASS Evanston Mural Arts Program, Art Encounter 2017- March 10 EXPENSES NOTES PERSONNEL EMAP Project Planning $3,800 See bulleted list of EMAP role Artist Fee $5,000 Design and painting, approx $7 per sq ft Wall preparation $800 Powerwashing, trimming, priming Wall completion $350 Sealing with varnish Subtotal Personnel $9,950 SUPPLIES Artist paint and supplies $900 EMAP recommends Nova from CA and Montana for spray- this includes shipping costs Primer $0 15 gallons- WILL LOOK FOR DONATON Sealer $275 10 gallons plus shipping Equipment $200 Generator, paint sprayer, projector for priming, sealing, projecting Subtotal Supplies $1,375 SUBTOTAL $11,325 AE Administration 10% of project total $1,133 TOTAL EXPENSES $12,458 INCOME City of Evanston Neighborhood Public Art Program Will contribute $7,500 CSBA Will raise $2,500 Central St area To fundraise $2,500 TOTAL INCOME $12,500 543 of 612 xdd Central Street Business Association centralstreetba@gmail.com President Stephen Farrner Vice-President Mari Barnes Secretary Simone Oettinger Treasurer Patty O’Neill Board of Directors Rachel Herchinow Tom Erd Aim Larabee Larry Agrest TENTATIVE & PRELIMARY DRAFT—SUBJECT TO CHANGE—DISCUSSION PURPOSES ONLY April 17, 2017 Evanston Arts Council Evanston, Illinois Re: Central Street Mural Renewal Project Dear Evanston Art Council Members: The Central Street Business Association’s Board is in full support of collaborating with Dustin Harris and Lea Pinsky of Evanston Mural Arts Program (EMAP) to create a mural for under the Metra Train Station at Green Bay Road and Central Street. We are excited about this mural project because it will enhance the attractiveness of this specific area and hopefully draw increased interest and attention to our vibrant business district and surrounding neighborhood. In recent months we have had numerous planning meetings with EMAP to better understand the proposed project scope, a preliminary timeline for completion, the artist selection process, and those who would be a part of a planning committee. Along with the Evanston Art Center, the Mitchel Museum, the Central Street Neighbors Association and potentially grass root individual Central Street patrons, the Central Street Business Association (CSBA) will help support the cost of this mural project. We understand that the total budget for the project is $15,000 with 50% of the funding coming from the C ity of Evanston’s Art Council and the balance from third party contributors including the Central Street Business Association. We appreciate the opportunity to participate on this project in collaboration with the Arts Council. We believe this is a great way to show broad support for the community in which we do business. Please feel free to contact Steve Farmer, at (312) 543 8561, with any questions or concerns regarding how the CSBA will contribute to this important and unique effort. Very truly yours, Central Street Business Association Board By: Stephen L. Farmer, President CSBA TENTATIVE & PRELIMARY DRAFT—SUBJECT TO CHANGE—DISCUSSION PURPOSES ONLY 544 of 612 CENTRAL STREET ADVERTISEMENT PLAN 1. North Shore Convention Bureau--$1000 2. Fourth of July Parade Side Walk Sale Ad in the City Wide Brochure -- Approximately-- $675 3 Roundtable July Sidewalk Sale--Approximately--$700 4. Roundtable December Holiday Open House--$500 5. Periodic Face Book and other media ad boosts to advertise our scheduled events --$125 Items 1-5 total $3000 545 of 612 Summary of Approved Landscaping Requests CENTRAL STREET Activity Amount 3 Seasonal Rotations for 8 planters $5,760.00 Total Request $5,760.00 HOWARD STREET Activity Amount 2 Seasonal Rotations for 11 planters $1,850.00 Total Request $1,850.00 WEST VILLAGE Activity Amount 2 Seasonal Rotations for 14 planters $4,800.00 Planter Maintenance $2,500.00 Total Request $7,300.00 DR. HILL ARTS Activity Amount Maintenance of Dr. Hill Memorial Garden $1,600.00 Reconstruction of Dr. Hill Memorial Garden – Phase I $4,600.00 2 Seasonal Rotations for 12 planters $3,800.00 Total Request $10,000.00 WEST END Activity Amount 2 Seasonal Rotations for 13 planters $6,240.00 2 New Planters $2,400.00 Total Request $8,640.00 546 of 612 APPROVED LANDSCAPING VENDORS (as of June 12, 2017) Vendor Name Address Quote Nature's Perspective 2000 Greenleaf St, Evanston, IL $ 19,200.00 Plantings Evanston, IL $ 5,650.00 Curt's Café 1813 Dempster St, Evanston, IL $ 2,500.00 547 of 612 Allegra Marketing Print Signs 1255 Hartrey Avenue Evanston IL 60202 (847) 864-9797 Fax: (847) 864-0399 Quotation 14483 Date: 06/08/17 Paulina Martínez City of Evanston Accounts Payable 2100 Ridge Ave. Evanston IL 60201 Ship To: < Same as Bill To > Deliver 5/11/2017 Acct.No 1198 Ordered By Paulina Martínez Phone 847-859-7833 Fax P.O. No Prepared By Frank Sales Rep Frank Quantity Description Price 13 Pole banners 2 sides, 13 divided by 3 versions, printing for 20"x48" $130.00 EACH Includes installation and hardware hanging. 1,703.00 13 Pole banners 2 sides, 13 divided by 3 versions, printing for 30” by 72” $190.38 EACH Includes installation and hardware hanging. 2,475.00 23 Pole banners 2 sides, 23 divided by 3 versions, printing for 30” by 72” $179.00 EACH Includes installation and hardware hanging. 4,117.00 Received by ________________________________ Date ____________ Allegra Marketing Print Signs · 1255 Hartrey Avenue · Evanston IL 60202 · (847) 864-9797548 of 612 2747 York St, Blue Island, IL 60406 ● (708) 609-9373 ● info@libertyflagandbanner.com ESTIMATE ADDRESS Paulina Martinez City of Evanston 2100 Ridge Evanston, IL 60201 SHIP TO Paulina Martinez City of Evanston 2100 Ridge Evanston, IL 60201 ESTIMATE #1362 DATE 05/18/2017 ACTIVITY QTY RATE AMOUNT Pole BannerDigital print read correct both sides. 20" x 48"13 18.90 245.70 Pole Banner Digital print read correct both sides. 30" x 72" 13 36.50 474.50 Pole Banner Bracket Set 21" Fiberglass Arm with Aluminum Bracket (Price includes Stainless Steel Straps) 13 44.00 572.00 Pole Banner Bracket Set 31" Fiberglass Arm with Aluminum Bracket (Price includes Stainless Steel Straps) 13 48.00 624.00 Installation for above banners 26 20.00 520.00 Travelportal to portal 1 180.00 180.00 Labor and Material 6 - 20" x 49" banners with hardware installed for $635. 1 0.00 0.00 All claims must be made within 10 days. A Finance charge of 1.5% monthly or each fraction thereof which is an annual percentage rate of 18%, will be charged on all past due accounts. In the event of legal action, I agree to reimburse Liberty Flag and Banner for the cost of collections, including attorney's fees and court costs. RE TAX EXEMPTION: Liberty Flag & Banner must have your tax exempt form on file to qualify to for tax exempt status. If you are tax exempt please email tax exempt form to: info@libertyflagandbanner.com. TOTAL $2,616.20 Accepted By Accepted Date 549 of 612 550 of 612 Illuminight Lighting, Inc.Page 1 of 2 1954 First St. Suite 394 Highland Park Il. 60035 Ph. 312-685-4448 www.illuminightlighting.com City of Evanston Paulina Martinez 2100 Ridge Ave. Evanston, Il. 60201 Ph 847.859.7833 Dear Paulina, Illuminight Lighting, Inc. (ILI) is proud to submit the following specifications for your approval. This will confirm the terms and conditions under which ILI has agreed to provide the City of Evanston (CE) Holiday lighting and décor. Option 1 - 31 Trees Decorated in Our Signature Style Incandescent Lights Description: ILI will install lights in 31 trees located on the North side of Howard St., from Ridge Rd. to the Marathon Gas Station. Using our signature lighting style, ILI will wrap many branches of the tree, from the trunk out to the tip of the branch with clear, incandescent mini lights, with 5.5 inch spacing between bulbs, transforming CE into a Winter Wonderland. 550 (estimated) sets of clear lights on green cord, 50 bulbs per set, 5.5 inch spacing between bulbs All Labor (installation of lights and all extension cords needed) (4) 42' Lift trucks Fuel Misc. Items (tape, zip ties, etc.) Total price $12,250.00 Note: This contract is for installation only. Any maintenance of the lights after 2 weeks is the responsibility of the CE. ILI is not responsible for vandalism, acts of god, animal damage or vehicle damage to the lights. Terms and Conditions: Payment installments will be determined after CE accepts this bid. However, CE will have to pay the Total price of $12,250.00 no later than 30 days after ILI's invoice has been submitted. All work is guaranteed to be specified, and to be performed in a professsional manner. Any alteration or deviation from the above specifications involving extra cost will be executed only upon written orders and will become an extra charge over and above the contract price. All unpaid balances due under this agreement in which become 30 days past due shall bear a service charge of 1 & 1/2% per month. The undersigned hereby acknowledges and accepts the terms set forth above. Respectfully submitted: By Date: By Date: Scott Parrish Paulina Martinez Illuminight Lighting, Inc. City of Evanston 551 of 612 Page 2 of 2 Option 1 - 31 Trees Decorated in Our Signature Style with LED lights Description: ILI will install lights in 31 trees located on the North side of Howard St., from Ridge Rd. to the Marathon Gas Station. Using our signature lighting style, ILI will wrap many branches of the tree, from the trunk out to the tip of the branch with clear, LED mini lights, with 5.5 inch spacing between bulbs, transforming CE into a Winter Wonderland. 550 (estimated) sets of clear lights on green cord, 50 bulbs per set, 5.5 inch spacing between bulbs All Labor (installation of lights and all extension cords needed) (4) 42' Lift trucks Fuel Misc. Items (tape, zip ties, etc.) Total price $16,000.00 Note: This contract is for installation only. Any maintenance of the lights after 2 weeks is the responsibility of the CE. ILI is not responsible for vandalism, acts of god, animal damage or vehicle damage to the lights. Terms and Conditions: Payment installments will be determined after CE accepts this bid. However, CE will have to pay the Total price of $16,000.00 no later than 30 days after ILI's invoice has been submitted. All work is guaranteed to be specified, and to be performed in a professsional manner. Any alteration or deviation from the above specifications involving extra cost will be executed only upon written orders and will become an extra charge over and above the contract price. All unpaid balances due under this agreement in which become 30 days past due shall bear a service charge of 1 & 1/2% per month. The undersigned hereby acknowledges and accepts the terms set forth above. Respectfully submitted: By Date: By Date: Scott Parrish Paulina Martinez Illuminight Lighting, Inc. City of Evanston 552 of 612 553 of 612 554 of 612 555 of 612 Kramer Tree Specialists, Inc. 300 Charles Court West Chicago, IL 60185 (630) 293-7667 Proposal #:382331 Page 1 June 8, 2017 www.kramertree.com Holiday Lights Commercial Proposal (630) 293-5444 Fax:Office: Home: Office: Mobile: Fax: 847-859-7833 Paulina Martinez Village of Evanston 2100 Ridge Avenue Evanston, IL 60201 Proposal For: pmartinez@cityofevanston.org Payment Terms: Net 20 Customer #: Proposal Date: KTS Certified Arborist: Proposal Status:Issued Jeff Kramer 6/8/2017 59839 jwkramer@kramertree.com 630-440-3905Cell Phone: Thank You For Considering Kramer Tree Specialists, Inc. Our Company WILL Exceed Your Expectations 556 of 612 Kramer Tree Specialists, Inc. 300 Charles Court West Chicago, IL 60185 (630) 293-7667 Proposal #:382331 Page 2 June 8, 2017 www.kramertree.com Holiday Lights Commercial Proposal (630) 293-5444 Fax:Office: Please initial the box next to the line item you wish to Authorize, then return All pages of the signed Proposal via Email or Fax. 1 $33,620.00Holiday Lights - Conventional WrapListed Trees Item Charge Item # QtyPlant Species Service Recommended DBH 34 Condition Service:Lights will be wrapped around the outside of the crown of the tree(s), bushes or hedge lines in a circular fashion from the top to the bottom of the crown as applicable. Outlets utilized must be GFI and it is highly recommended to be a minimum of a 15 amp outlet and a 15 amp circuit box. It is preferable for each outlet to be on a sepa rate circuit breaker. All lights and products will be installed, maintained, removed and stored unless otherwise noted. Kramer Tree Specialists cannot be held responsible for damage to light strands due to wildlife activity, extreme weather or biological growth of the tree. Note:DO NOT leave lights on during wet conditions. This can lead to shortages of the lights and malfunction. Make sure to turn them off prior to these types of conditions. This includes rain events, heavy fog or any other conditions that involve high moisture content. Please make sure conditions are “dry” when turning lights on and off. Snow is not a problem to turn the lights on or off, except when the snow is actively melting. Service Payment Terms (Residential Clients only): Credit card or check will be required at the time of authorization for the above work. Half of the invoice (line item) amount will be charged or cashed at the completion of the install, the remaining balance will be charged or cashed at the completion of the take down of the lighti ng decorations. For further questions, please feel free to contact our office at 630-293-5444. Notes:34 Parkway Trees on the north side of Howard Street from Clyde Ave to Ridge Ave. Authorized By:Date: Kramer Tree Specialists can not be responsible for unmarked underground utilities, structures, sprinkler systems, etc. that may be damaged in the work process. Above listed work includes all hauling, disposal, and rake clean-up of debris - unless otherwise noted. This Proposal is valid for 30 days. To Authorize this Proposal... So that we may schedule this work, please return a signed copy of this Proposal via mail or fax, or you may email your Certified Arborist with your authorization. Certificate of Insurance available upon request Payment via cash, check or credit card accepted Payment Due In Full within 20 days of receipt of Invoice 382331Proposal #: 557 of 612 558 of 612 Sample Décor Tree Wrapping Proposal Temple Display Half Tree Wrapped Only, 55 Trees wrapped with 370 sets of Mini Lights, a total of 37,000 lights. Identical Wrapping style as we did in 2016 Incandescent Pricing: $8,140 559 of 612 Draft, February 2017. EVANSTON MURAL ARTS PROGRAM (EMAP) a public art initiative of Art Encounter Managed by Dustin Harris and Lea Pinsky Detail of mural at Church at Darrow in Evanston by Harris and Pinsky, 2016 560 of 612 Draft, February 2017. Evanston Mural Arts Program, or EMAP, is a new public art initiative in Evanston that exists to help artists, residents, and business districts uplift their neighborhoods through mural art. It is a proven fact that public art has the powerful ability to unify and strengthen communities, and now is certainly a vital time for unity and strength in our communities. EMAP provides curatorial leadership and project management support across all areas of making public murals, towards the shared goals of community enrichment, civic engagement, economic development, and beautification. EMAP’s role is to help Evanston join a national movement that embraces the power of public art and become a more culturally vibrant, livable city on the whole. EMAP is overseen by Evanston natives Dustin Harris and Lea Pinsky. Harris and Pinsky, both muralists and public art project managers, have been inspiring public spaces through art since 2005. Through our creative work as Mix Masters Murals, we have directed and created numerous large-scale mural projects on public walls, in schools, community centers, and other spaces around Chicago and Evanston. Since 2010, we have served as lead Project Managers for the Mile of Murals, a Rogers Park public art initiative that annually creates new block- long murals for the CTA retaining walls and underpasses in 60626. Through the Mile of Murals, we have brought over 20 artists from all over the globe to beautify and inspire a major pedestrian thoroughfare in Rogers Park known as the Glenwood Avenue Arts District. EMAP will function as a new initiative through the visual art organization Art Encounter, which has been in existence since 1978. The mission of Art Encounter is to enrich the lives of diverse communities through interactive explorations of visual art, empowering and connecting people of all ages and backgrounds. Through the Evanston Mural Arts Program, we look forward to making Evanston a prominent and exciting cultural destination, in collaboration with partners across the city. Triangular Partnership: EMAP, City of Evanston, and Community Groups The Evanston Mural Arts Program has the goal of bringing a wide variety of exceptional mural artists to Evanston to beautify and inspire public spaces. EMAP Project Managers will work with both the City of Evanston’s Public Art Committee and different community groups to identify walls and oversee the mural process from start to finish. The program will deeply community-engaged and can include these partners: • Metra and CTA-- a long-range mural plan for viaduct beautification • Business districts and SSAs-- neighborhood identification murals • Community organizations- partnerships between artists and youth-based organizations As current managers of the Mile of Murals in Rogers Park, Pinsky and Harris bring over ten years of experience overseeing and executing large mural projects through our artistic work with communities, and with our successful leadership of Mile of Murals. We are invested in Evanston’s development as an arts-rich city, and we see huge potential in the success of such an initiative. DESCRIPTION AND SCOPE OF THE PROGRAM 561 of 612 Draft, February 2017. We provide support in all areas of successfully completing any mural project, including: • Participating in planning meetings with community or business associations • Preparing project budgets • Working with the Evanston Arts Council on securing additional funding for project as needed • Guidance on artist selection process, whether direct invitation or open call (RFP) • Writing and disseminating RFP as needed, organizing review materials, leading panel review • Communicating with artists regarding selection status, whether RFP or invitation • Wall preparation, including power washing and priming; determining if wall repair is needed • Writing summaries of mural project for press release and media as needed • Completing CTA or Metra applications, paperwork and artist contracts • Leadership in handling insurance issues, intellectual property rights, permits, etc. • Guiding design approval process through Public Art Committee and Evanston Arts Council • Acting as liaisons between artists and community/business association throughout mural process • Ensuring highest quality, proper paint is used for project; ordering as needed based on community/business association’s process • Securing paint storage space near site for painting weeks as needed • Overseeing and supervising painting project • Ensuring a professional completion of the mural • Sealing the wall with exterior-grade varnish after painting is complete • Providing other leadership and support as needed and agreed upon Mural artist selection process There are two routes for artist selection for mural projects. For either process, community groups will want to create a committee of people who would be part of the selection process. Include community stakeholders and arts professionals. We have experience with both processes, and with reaching out to artists we know as well as reputable artists with whom we haven’t yet connected. • Call for Artists: Request for Qualifications (RFQ) or Request for Proposal (RFP). If you want to open up the selection process to a wide pool or artists, some of who may be lesser known or emerging but highly qualified, you may want to pursue the RFQ or RFP route. With an RFQ, artists are asked to submit their portfolio, whereas with an RFP they are asked to submit a full design for the wall as well. For either, artists would also complete a cover application asking specific questions pertinent to the project as you see fit, that we can put together as Project Managers. The advantage of RFP over RFQ is that you know from the start what the mural may look like; but you may have a smaller pool of artists due to the arduous application process. The advantage of RFQ over RFP is that you will likely get more applicants, and from the first round you can then ask finalists to submit a design; but that process takes longer. • Direct invitation to artist. If you want to have more control over who you have paint or have strong ideas of what you are looking for, you may want to make a direct invitation. We can provide you a list of artists with links to websites to review independently, then we would meet as a committee and decide EMAP’S ROLE IN MANAGING MURAL PROJECTS 562 of 612 Draft, February 2017. on the collective 1st, 2nd, and 3rd choice. We would reach out to the artists and make the invitation, starting with the 1st. If he/she is unavailable, we move to the 2nd, and so on. Project budget Project budgets vary depending on the size of the wall, the condition of the wall, the type of artist selection process, and the type of materials needed. A general guideline for underpass walls on Metra or CTA viaducts is $12,500-$15,000. The Evanston Arts Council may match up to 50% of the cost for the mural project. EMAP can work with community groups on fundraising strategies for the remainder of the funds needed for the project. SAMPLE PROJECT (Metra underpass) City of Evanston (Public Art funds) Your community organization $15,000 $7500 $7500 EMAP will secure these funds for you EMAP can be part of your fundraising strategy 563 of 612 Draft, February 2017. Prior to the launching of EMAP, Harris and Pinsky have managed the Mile of Murals in Rogers Park since 2010, overseeing nine murals and over 20 artists. Here are those projects, with designation of city each artist is based in, and whether the hire was Direct Invitation (I) or Call for Artist (CFA) 2016 Birds of Climatory Prey (a partnership with the Audubon Mural Project): Ruben Aguirre, Cheri Charlton, Andrea Jablonski, Tyrue SLANG Jones, Anthony Lewellen, Chris Silva (Chicago) (DI) 2015 It Starts With You: Dustin Harris and Lea Pinsky (Chicago) 2014 Movement and Stillness: Peter Hurley & Scott Bullock (Chicago, New Orleans) (CFA) 2013 Chicago- Wind, Sun, and Shine: Jeff Zimmermann (Chicago) (DI) 2013 Bicycle Family: Bruno Big (Rio De Janeiro, Brazil) (CFA) 2012 The Digital Frontier: Doze Green (San Francisco) (DI) 2012 Sacred Guardians: Mear One (Los Angeles) (DI) 2011 Patriotism in Everyday Life: COMIGO Collective: Diana Berek, Chiara Padgett, Juan Carlos Perez (Chicago, Italy) (CFA) 2010 Community Leaders: Chiara Padgett, Sean Welker, Shawn Bullen, Won Kim, Dustin Harris, Rahmaan Statik Barnes, Michelle Scott, Diana Berek, Juan Carlos Perez, Matthew Milkowski, Mona DiFiore, Paula Clayton, Lea Pinsky, Joanna Pinsky (Chicago, Italy, Australia) (CFA) We are also muralists. Here is a selection of works we have done together: 2016 Church Darrow Evanston Mural Evanston Arts Council mural 2015 Rogers Park Howard St SSA Mural #2 SSA Sponsored Mural 2015 Estes Street CTA Mile of Murals SSA Sponsored CTA Mural 2014 Willard Elementary School Entrance Way mural 2014 Rogers Park Howard St SSA Mural #1 SSA-sponsored Metra mural 2014 Bullhead Cantina Restaurant Mural 2013 Temperance Tap Room Pub mural on canvas 2013 Pitchfork Music Festival Live Mural Event 2013 Justin Wynn Leadership Academy 25th Anniversary mural 2012 PADS Wellness Center Murals for homeless residences 2012 Clinton School Lunchroom mural 2012 Robert Crown Community Center Early Childhood Wing mural 2012 Orrington Elementary School Auditorium mural 2011 Funston Elementary School Lunchroom mural 2011 Boost Motorola National Conference Live Mural Event 2009-10 Rogers Park Mile of Murals SSA Sponsored CTA mural 2009 Red Bull at the Aragon Live Mural Event 2009 Columbia College Chicago Music studio murals 2007 Chandler Sports Center Registration desk mural 2007 MySpace Aragon Twista/TI concert Live Mural Event 2007-10 Boone Elementary School Playground, History, Lunchroom murals 2005-09 Pulaski Fine Arts Academy Auditorium, Lunchroom, Library murals 2006 Fourth Presbyterian Church Youth room mural CREDENTIALS TO MANAGE THE PROGRAM 564 of 612 Draft, February 2017. Howard Street Metra Viaduct, 2014. (Harris and Pinsky) Church and Darrow, Evanston, 2016. (Harris and Pinsky) WORK SAMPLES Our murals AND Mile of Murals artist murals 565 of 612 Draft, February 2017. Glenwood Street CTA Wall-Mile of Murals, 2010. (Harris and Pinsky) Glenwood Street CTA Wall- Mile of Murals, 2009. (Harris and Pinsky) 566 of 612 Draft, February 2017. Fourth Presbyterian Church, Chicago, 2006. (Harris and Pinsky) PADS Wellness Center, Country Club Hills, 2012. (Harris and Pinsky) 567 of 612 Draft, February 2017. PADS Wellness Center, Country Club Hills, 2012. (Harris and Pinsky) PADS Wellness Center, Country Club Hills, 2012. (Harris and Pinsky) 568 of 612 Draft, February 2017. MILE OF MURALS: Diana Berek, Chiara Padgett, Juan-Carlos Perez (Chicago), 2011. MILE OF MURALS: Mear One (Los Angeles), 2012. 569 of 612 Draft, February 2017. MILE OF MURALS: Doze Green (San Francisco), 2012. MILE OF MURALS, Bruno Big (Brazil), 2013. 570 of 612 Draft, February 2017. MILE OF MURALS: Jeff Zimmerman (Chicago), 2013. MILE OF MURALS: Peter Hurley and Scott Bullock (Chicago, New Orleans), 2014. 571 of 612 Draft, February 2017. MILE OF MURALS: Ruben Aguirre (Chicago), 2016. MILE OF MURALS: Andrea Jablonski (Chicago), 2016. 572 of 612 PROJECT BUDGET FOR ONE MURAL ON CENTRAL ST UNDERPASS Evanston Mural Arts Program, Art Encounter 2017- March 10 EXPENSES NOTES PERSONNEL EMAP Project Planning $3,800 See bulleted list of EMAP role Artist Fee $5,000 Design and painting, approx $7 per sq ft Wall preparation $800 Powerwashing, trimming, priming Wall completion $350 Sealing with varnish Subtotal Personnel $9,950 SUPPLIES Artist paint and supplies $900 EMAP recommends Nova from CA and Montana for spray- this includes shipping costs Primer $0 15 gallons- WILL LOOK FOR DONATON Sealer $275 10 gallons plus shipping Equipment $200 Generator, paint sprayer, projector for priming, sealing, projecting Subtotal Supplies $1,375 SUBTOTAL $11,325 AE Administration 10% of project total $1,133 TOTAL EXPENSES $12,458 INCOME City of Evanston Neighborhood Public Art Program Will contribute $7,500 CSBA Will raise $2,500 Central St area To fundraise $2,500 TOTAL INCOME $12,500 573 of 612 xdd Central Street Business Association centralstreetba@gmail.com President Stephen Farrner Vice-President Mari Barnes Secretary Simone Oettinger Treasurer Patty O’Neill Board of Directors Rachel Herchinow Tom Erd Aim Larabee Larry Agrest TENTATIVE & PRELIMARY DRAFT—SUBJECT TO CHANGE—DISCUSSION PURPOSES ONLY April 17, 2017 Evanston Arts Council Evanston, Illinois Re: Central Street Mural Renewal Project Dear Evanston Art Council Members: The Central Street Business Association’s Board is in full support of collaborating with Dustin Harris and Lea Pinsky of Evanston Mural Arts Program (EMAP) to create a mural for under the Metra Train Station at Green Bay Road and Central Street. We are excited about this mural project because it will enhance the attractiveness of this specific area and hopefully draw increased interest and attention to our vibrant business district and surrounding neighborhood. In recent months we have had numerous planning meetings with EMAP to better understand the proposed project scope, a preliminary timeline for completion, the artist selection process, and those who would be a part of a planning committee. Along with the Evanston Art Center, the Mitchel Museum, the Central Street Neighbors Association and potentially grass root individual Central Street patrons, the Central Street Business Association (CSBA) will help support the cost of this mural project. We understand that the total budget for the project is $15,000 with 50% of the funding coming from the C ity of Evanston’s Art Council and the balance from third party contributors including the Central Street Business Association. We appreciate the opportunity to participate on this project in collaboration with the Arts Council. We believe this is a great way to show broad support for the community in which we do business. Please feel free to contact Steve Farmer, at (312) 543 8561, with any questions or concerns regarding how the CSBA will contribute to this important and unique effort. Very truly yours, Central Street Business Association Board By: Stephen L. Farmer, President CSBA TENTATIVE & PRELIMARY DRAFT—SUBJECT TO CHANGE—DISCUSSION PURPOSES ONLY 574 of 612 CENTRAL STREET ADVERTISEMENT PLAN 1. North Shore Convention Bureau--$1000 2. Fourth of July Parade Side Walk Sale Ad in the City Wide Brochure -- Approximately-- $675 3 Roundtable July Sidewalk Sale--Approximately--$700 4. Roundtable December Holiday Open House--$500 5. Periodic Face Book and other media ad boosts to advertise our scheduled events --$125 Items 1-5 total $3000 575 of 612 Summary of Approved Landscaping Requests CENTRAL STREET Activity Amount 3 Seasonal Rotations for 8 planters $5,760.00 Total Request $5,760.00 HOWARD STREET Activity Amount 2 Seasonal Rotations for 11 planters $1,850.00 Total Request $1,850.00 WEST VILLAGE Activity Amount 2 Seasonal Rotations for 14 planters $4,800.00 Planter Maintenance $2,500.00 Total Request $7,300.00 DR. HILL ARTS Activity Amount Maintenance of Dr. Hill Memorial Garden $1,600.00 Reconstruction of Dr. Hill Memorial Garden – Phase I $4,600.00 2 Seasonal Rotations for 12 planters $3,800.00 Total Request $10,000.00 WEST END Activity Amount 2 Seasonal Rotations for 13 planters $6,240.00 2 New Planters $2,400.00 Total Request $8,640.00 576 of 612 APPROVED LANDSCAPING VENDORS (as of June 12, 2017) Vendor Name Address Quote Nature's Perspective 2000 Greenleaf St, Evanston, IL $ 19,200.00 Plantings Evanston, IL $ 5,650.00 Curt's Café 1813 Dempster St, Evanston, IL $ 2,500.00 577 of 612 For City Council meeting of July 10, 2017 Item O4 Business of the City by Motion: 128-130 Chicago Avenue Development For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager & CFO Paul Zalmezak, Economic Development Division Manager Subject: 128-130 Chicago Avenue Development Update Date: July 5, 2017 Recommended Action: Staff recommends this item be continued until the July 24, 2017 Council meeting due to the need for further research on specific issues related to the agreement and to TIF considerations regarding the development. Livability Benefits: • Built Environment: Enhance public spaces • Economy & Jobs: Retain and expand local businesses • Education, Arts & Community: Incorporate arts and cultural resources Summary: At the June 28, 2017 Economic Development Committee meeting the development of 128-130 Chicago Ave was discussed in detail and a copy of this report is attached. At this meeting the Committee directed that the project be forwarded on to the City Council for consideration as quickly as possible which at that time was the July 10, 2017. As discussed, staff immediately contacted the City’s TIF financial consultant Kane McKenna to review the pro-forma information and the development request. Kane McKenna is still reviewing this information and due to this being a mixed use development involving housing, a review of housing under the TIF Act is required. This will require an agreement similar to that provided for the 415 Howard developer agreement or require compliance for housing/enrollment issues as provided in the TIF Act Staff requests that this research be completed and that this item be deferred until the July 24, 2017 Council meeting. Attachments June 28, 2017 Economic Development Committee Report Memorandum 578 of 612 For Economic Development Committee Meeting of June 28, 2017 Item 3E Financial Assistance and Sale of City Owned Property For Action To: Chair and Members of the Economic Development Committee From: Martin Lyons, Assistant City Manager Paul Zalmezak, Economic Development Manager Subject: Financial assistance for redevelopment of the properties located at 130 Chicago Avenue and sale of city owned property Date: June 21, 2017 Recommendation Staff recommends the Economic Development Committee consider the request from Harrington Brown, LLC for financial assistance totaling $3,364,000 and the purchase of the city-owned parking lot at 100 Chicago Avenue (Lot 53) for $1 to construct a seven story mixed use residential development. Funding Source: Funding sources requested are: Howard Ridge TIF - $1,734,000 Howard Ridge TIF - $130,000 Economic Development General Fund - $500,000 City of Evanston’s Affordable Housing Fund - $1,200,000 Sale of land for $1 (value to be determined upon obtaining appraisal) Sales tax rebate $20,000 Livability Benefits: Economy & Jobs: retain and expand local businesses, expand job opportunities Built Environment: opportunity for infill development and housing affordability Summary: The proposed project at 130 Chicago Avenue is a collaborative effort between LaManda Joy, Founder of the non-profit organization, Peterson Garden Project (“PGP”) and David Brown, President of Harrington Brown LLC. Mr. Brown reports this mixed-use development will create the nation's first education-based home and garden lifestyle center and retail space and ultimately serve as a new gateway to Evanston, on a challenging site for redevelopment located between Chicago Avenue and the Union Memorandum 579 of 612 Pacific North line at the northwest corner of Howard Street and Chicago Avenue. A site plan is attached. The outdoor garden center, classrooms and food/retail space at street level will be a for- profit social enterprise, anchoring thirty one and two bedroom rental apartments (ten affordable) in a seven-story structure. The surface parking lot at the north will have capacity for 37 cars, 23 of which will be controlled and metered by the City of Evanston and available for retail customers. The rest would be allocated to residents. The garden center and food/retail space will become an employer of youth, veterans and others to fulfill their educational mission and cater to the large market opportunity for urban gardening and a more environmentally sustainable lifestyle. Harrington Brown is under contract to purchase the land at 126-130 Chicago Avenue from the long-time property owner and is in the process of concluding physical, environmental and financial due diligence. As the site was previously used as an auto body repair shop and gas station, there are anticipated several environmental contamination issues that need to be addressed. To accommodate the development, Harrington Brown would like to include the approximately 10,000 square foot city-owned parking lot at 100 Chicago Avenue (Lot 53) and purchase it from the city for $1. A preliminary environmental assessment conducted at the request of the developer suggests there several underground storage tanks on the property that would require removal and remediation of soil contamination. If directed to proceed, staff will obtain an appraisal for the city-owned parking lot to determine the value of the property. Harrington Brown estimates the proposed project will cost approximately $8.4 million to construct. The construction costs are summarized below and detail is attached. Construction Costs 130 Chicago Avenue Land and Hard Costs Cost Land $ 300,001 Hard Costs $ 6,146,809 Soft Costs $ 1,949,111 Total Construction $ 8,395,921 The development contemplates adding the City of Evanston parking lot to the project and incorporating the existing 23 permit/meter spaces into a surface parking lot to be situated at the north of the combined site. With the start-up social enterprise garden center being the largest component of the development, in order for the project to be financially feasible, and to secure equity and debt financing, Mr. Brown is seeking financial assistance from the city totaling $3,364,00, as summarized in the table below. The detailed development pro forma is also attached. 580 of 612 Proposed Public Funding Sources The public contribution request of $3.4 million accounts for 40% of the total project cost. Mr. Brown has worked with staff to reduce anticipated construction costs, and has budgeted a lower return on investment for the project. Excluding the $1 million affordable housing contribution (because the affordable housing fund is not sourced from the General Fund) results in a public contribution of 28% to the project – closer to, but on the higher end of, public contribution rules of thumb. Given the projected situation for city general revenues, including those for economic development, staff cannot recommend a request that includes an additional $500,000 contribution from Economic Development Funds which are part of the General Fund nor the $1 sale price for the parking lot. Staff agrees on the importance of developing the parcel however the current request exceeds an amount staff can recommend. Background The property located at 130 Chicago Avenue is composed of three tax parcels. There was a tax lien on the middle of the three PINs Harrington Brown has under contract. With the recent purchase contract, the seller had the tax lien redeemed in exchange for Harrington Brown closing on the purchase no later than August 1. In addition, there is at least one other tax lien purchase outstanding on another tax parcel and Harrington Brown’s contract amendment provides that this is cleared up out of sales proceeds if the project closes Aug 1. Steve Brown owns the property as Chicago Ave Evanston, LLC. Attachments: -Project Narrative/Plans -Project Proforma -Project TIF Projections from Developer -Plat of Survey Source Total % of Project Costs Retail Sales Tax Rebate (Evanston portion) $20,000 0.2% Affordable Housing Grant (4 units at $250,000 each) $1,000,000 11.9% TIF Funding – from project (In-PINs Only) $971,000 11.6% TIF Funding – Area wide (Outside PINs) $763,000 9.1% Other Economic Development Subsidy $500,000 6.0% City Coverage of Environmental on City Lot $130,000 1.5% TOTAL INCENTIVES (not including city-owned parking lot)$3,364,000 40.1% 581 of 612 Project Description (Revised 6.2.2017) The proposed project at 130 Chicago Avenue is a collaborative effort between LaManda Joy, Founder of the non-profit organization, Peterson Garden Project (“PGP”) and David Brown, President of local developer Harrington Brown LLC. This mixed-use development will create the nation's first education-based home and garden lifestyle center and retail space, rejuvenating the northwest corner of Howard Street and Chicago Avenue as the new “Gateway to Evanston.” The outdoor garden center, classrooms and food/retail space will be a for-profit social enterprise, anchoring a destination on Howard Street that will also include 30 rental apartments (1BR and 2BR units) in a seven-story structure. We hope that the financial feasibility of the project allows us to create a usable green roof deck. The surface parking lot at the north will have capacity for 37 cars, 23 of which will be controlled and metered by the City of Evanston and available for retail customers. The rest would be allocated to residents. The garden center and food/retail space will become a major employer of youth, veterans and others to fulfill their educational mission and cater to the large market opportunity for urban gardening and a more environmentally sustainable lifestyle. This project will be entirely consistent with the City of Evanston’s “long-standing leadership in sustainability and its mission of creating the most livable city in America.” Harrington Brown is under contract to purchase the land at 126-130 Chicago Avenue from the long-time property owner and is in the process of concluding physical, environmental and financial due diligence. As the site was previously used as an auto body repair shop and gas station, there are significant environmental contamination issues that need to be addressed. The development contemplates adding the City of Evanston parking lot to the project and incorporating the existing 23 permit/meter spaces into a surface parking lot situated at the north of the combined site. With the start-up social enterprise garden center being the largest component of the development, in order for the project to be financially feasible, and to secure equity and debt financing we are looking forward to learning more about various municipal incentives that are available, including TIF, affordable housing funding, sales tax rebates, employment creation grants, zoning relief, on-street parking with bike lanes, etc. Harrington Brown June 2, 2017 582 of 612 Model of previous 5-story version of building at south end of site Harrington Brown June 2, 2017 583 of 612 progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017 SCALE: 1’ = 1/64” SITE PLAN 584 of 612 progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017 SCALE: 1’ = 1/16” GROUND FLOOR PLAN 585 of 612 progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017 SCALE: 1’ = 1/16” SECOND THRU SEVENTH FLOOR PLAN 586 of 612 progress plans | 130 chicago evanston #17.03 | JUNE 16, 2017 SCALE: 1’ = 1/16” BUILDING AREA TABULATIONNProject Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal Conv. subtotal 1B subtotal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1Project Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal nv. subtotal 1B subtotal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1Project Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal Conv. subtotal 1B subtotal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1Project Name:City GrangeBased on 2017 City of Evanston B1-B3 RegulationsProject Location:130 Chicago Ave, Evanston, ILLot Area:25,683Project Number:Total FAR w/bonuses#REF!Date:ResidentialParking / LoadingRetail Retail Mech.SummarySouth City GrangeUnits UnitsLoadingEff Eff Conv Conv. 2B 1B 1B+D 1B+D 2B 1B 2B 3B1B3BSubtotalSubtotalSubtotal000000002 BA1 BA2 BA2 BA1 BA0subtotalnewnewSubtotalSubtotalSubtotal Subtotal Subtotal SubtotalSubtotal attributablensf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsf nsfnsf units/flrNSFGSFberths**GSFcars*GSFGSFNSF NSFGSFGSF to FARFlr.Flr."A" "B" "C" "D" "E"PH 1mech/roof access03000300300PHmechanical07residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20007residential06id ti l1 0407297501 23566653 7545 2007 005 2005 20006id ti l17.03016 Jun 2017AccessoryParkingNon-AccessoryParkingUnit Mix + Area Analysis06residential1,0407297501,23566653,7545,2007.005,2005,20006residential05residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20005residential04residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20004residential03residential1,040 729 750 1,235 66653,754 5,2007.005,2005,20003residential02res/event/classroom1,040 729 750 1,235 66653,754 5,2007.0005,2005,20002mezz/amenGRground floor60015001204,1121,2886,0006,000GRground floorSubtotals0 0 0 0 0 0 0 0 6 6 6 6 6 0 30 22,524 32,1001 500 540 000 4,1121,28837,500 37,500 Subtotalsunits units units units units units units units units units units units units units(required)sf/carCrosscheck0.0% 0.0% 0.0% 0.0% 0.0%0%0.0% 0.0%20% 20% 20% 20% 20.0%0.0%***total units 30total cars 5400012126average unit size 751nsfsf/car N/A0.0%0.0%0.0%0.0% 40.0%40% 20.0%cars:unit 0.93typ. flr. efficiency 72.19%total GSF of parking0overall efficiency 70.17%TOTAL GSF37,500Balcony square footage TBD gsf * Car parking per dwelling units: 1BR=1.25 cars per d.u., 2BR=1.5 cars per d.u. (excl. of balconies and roof decks)Amenity roof deck (exterior) square footage 1,373 gsf ** Loading berths for Multi-Family: 1 Short Berth required for 30,000-100,000 gsf (10'x35')FAR#REF!net roof area for building 5,200 gsfallowable FAR area#REF!Green roof area for building 4,391 gsfGSF attributable to FAR area37,500percentage of green roof 84%3B subtotalEff. subtotal Conv. subtotal 1B su tal 1B+D subtotal 2B subtotal 1B subtotalPage 1 of 1587 of 612 Construction Costs 130 Chicago Avenue Land and Hard Costs Cost PSF Cost Land Acquisition - North Parcel $ 300,000 Land Acquisition - City Lot $ 1 Due Diligence and Closing Costs $ 75,000 Environmental Studies and Remediation on 130 Chicago Ave $ 100,000 Pioneer Estimate for City Lot Tank Removal and Remdiation $ 130,000 Sitework and Landscaping $ 75,000 MWRD water retention solutions $ 150,000 Compliance with Green Bldg Ord and LEED $ 150,000 Additional Cost of Deep Foundation/Piers $ 200,000 Parking (Underground or Surface) Surface Only $ 12.00 $ 115,201 City Grange (Developer Costs Only): Outdoor Yard 7,529 $ 12.00 $ 90,348 Indoor Garden Retail Space 4,112 $ 80.00 $ 328,960 Event Space - $ 160.00 $ - 2nd Fl Rooftop Space for City Grange 1,140 $ 35.00 $ 39,900 Apartments (some items usually incl in Hard Costs) 26,520 $ 165.00 $ 4,375,800 Grossed Up SF for Common Areas/Corridors 4,332 $ 50.00 $ 216,600 Building Rooftop Terrace for Amenity Space 2,500 $ 40.00 $ 100,000 Market Retail - $ 165.00 $ - Acquisition and Hard Costs 46,133 $ 139.74 $ 6,446,810 Soft Costs Architecture, Structural, Mechanical 6.00% of Hard Costs $ 350,509 Civil Engineer $ 30,000 General Contractor/Construction Management 6.00% of Hard Costs $ 350,509 General Conditions 6.00% of Hard Costs $ 350,509 Other Soft Costs 5.00% of Hard Costs $ 292,090 Development Fee to Harrington Brown 3.00% of Total Budget $ 193,404 Zoning Attorney (DLA Piper) $ 55,000 TIF/Incentives Consultant (Laube) $ 35,000 Contingency 5.00% of Hard Costs $ 292,090 Total Soft Costs $ 1,949,111 Total Construction Cost $ 181.99 $ 8,395,921 588 of 612 Apartment Operating Expenses Annual Stabilized Per Unit Expenses Administrative 350$ 10,500$ Payroll & Benefits 1,500$ 45,000$ Repairs & Maintenance 400$ 12,000$ Contract Services 500$ 15,000$ Marketing 300$ 9,000$ Turnover/Make Ready 250$ 7,500$ Utilities 1,700$ 51,000$ Insurance 400$ 12,000$ Property Management Fees 1,087$ 32,610$ Property Tax 4,000$ 120,000$ Accounting/Legal 191$ 5,730$ Asset Management ‐$ ‐$ Total Expenses 10,678$ 320,340$ Monthly 889.83$ 26,695$ Non‐Tax Operating Expenses 556.50$ 200,340$ 589 of 612 City Grange Rent (Social Enterprise):SF Gross PSF Rent Per Year Subsidized Rent for Social Enterprise Garden Retail Space 4,112 30.00$ 123,360$ Event Space ‐ ‐$ ‐$ separate billing for building rooftop events Yard Space 7,529 6.00$ 45,174$ Rooftop Garden Space 1,140 10.00$ 11,400$ TOTAL 12,781 14.08$ 179,934$ 179,934$ for Garden Ctr Ops Only Plus Separately Meter Water and Electric Use Garden Center Projected Base Sales 2,000,000$ per year 9.0% of sales base estimate Additional Rent:10.0% in execess of Base on Both Garden and Event Business Example ‐ If Sales Grow to:2,300,000$ Additional Rent = 30,000$ per year City of Evanston Funds for Employment: If Provided to City Grange Rather than Developer 30,000$ per FTE 10 300,000$ for Buildout Additional Contractual Rent 10% 30,000$ per year Parking Income ‐ Non Public/Metered Spots 14 Spaces 100.00$ per month 1,400$ per month Total Annual Gross Income: City Grange 209,934$ Gross Base Rent (before % Rent) ‐ including additional factor from Employment Grant Apartments 666,969$ From Construction Budget Schedule Affordable Housing Subsidy 20% of units 6 Units as Per Rent Schedule Market Retail Net Income ‐$ Net Rent Parking Income 16,800$ TOTAL 893,703$ Expenses:43% Total Expenses as % of Gross Income 386,391$ Property Taxes (Apt Est + Garden Center)156,000$ 130% Add on Factor from Apts Only for Total Utilities, Maintenance, Other for Apts + Add On 230,391$ 115% Add on Factor from Apts Only for Total 200,340$ 25.8% Total Non‐Tax Expenses as % of Gross Income Add: Tax/Op Recoveries from Retail Net Rent ‐$ 5.00$ psf on Mkt Retail Total NOI 507,312$ Base Return on Cost 6.04% Needed for Market Development Return:10.0% Base Annual Return on Cost Before Incentives GAP to Achieve Market Returns: Reduction in Costs 3,322,802$ OR:40% of Construction Budget Increase In NOI 332,280$ Potential Incentives Available: Property Tax Abatement ‐$ 0% Retail Sales Tax Rebate (Evanston portion)20,000$ 1% Assumes Tenant Pays this Amount as Extra Rent Affordable Housing Grant 1,000,000$ 250,000$ per unit above Base Requirement (per City requested per unit amount of 6.14.17) TIF Funding ‐ from In‐PINs Only 971,000$ 11.6% of Construction Budget TIF Funding ‐ Areawide Outside PINs 763,000$ 9.1% of Construction Budget Total TIF 20.7% of Construction Budget Other Economic Development Subsidy 500,000$ City request of 6.14.17 to limit this to: 500,000$ City Coverage of Environmental on City Lot 130,000$ TOTAL DIRECT INCENTIVES 3,364,000$ Assuming Package of Incentives from Above: Post Incentives NOI 527,312$ Post Incentives Construction Cost 5,031,921$ Post Incentives Return on Cost 10.5% Upside Scenario with % Rent: Percentage Rent Potential 30,000$ NOI New Grossed Up NOI 557,312$ Total Net Return on Cost with % Rent 11.08%Target Market Return 12.00% Remaining "Gap" to Achieve Market Return 387,656$ 590 of 612 Construction Budget 14‐Jun‐17 Demo Existing Buildlings and Build New Summary of Ground Floor/Site Allocation Space Layout/Programming City Grange Inside Retail Space 4,112 sf City Grange Yard 7,529 sf Market Retail for Rent ‐ sf Surface Parking/Circulation 9,600 sf Other Site Functions/Support 2,400 sf 26,041 100.4%of site City Grange (Social Enterprise): Indoor Garden Retail Space, Storage and Office 4,112 sf Classrooms/Education included below in event space Event Space (and classrooms)‐ NO "YES" or "NO" Subtotal Indoor 4,112 sf Outdoor Plant Yard/Outdoor Selling 7,529 sf Rooftop Selling Space 1,140 sf Rooftop Event Space included above Subtotal Outdoor 8,669 sf TOTAL Space for City Grange 12,781 Underground Parking Full Site 25,935 sf Underground Spaces Built?0 NO "YES" or "NO" Surface Parking City Public Spots with Meters 23 Relocated on site from City Lot Additional Spots for Residential 14 0.47 per apartment Other Spots to Add 0 TOTAL PARKING ON SITE 37 9,600 sf of land 37% of site Apartments and Rent Schedule Total Units 30 Unit Increase Per Floor 0.02$ Starting with 2nd Floor Base Affordable Unit Rent Size (sf)Rent (psf)Rent/Mo Unit Count Affordable with Grant as Affordable 2nd Floor: 1BR 750 2.45$ 1,185$ 1 1 1,185$ 1BR 729 2.45$ 1,786$ 1 1,185$ 2BR 1,040 2.23$ 2,319$ 1 1,422$ 2BR 1,235 2.18$ 2,692$ 1 1,422$ 1BR 666 2.40$ 1,185$ 1 1 1,185$ 3rd Floor: 1BR 750 2.47$ 1,853$ 1 1,185$ 1BR 729 2.47$ 1,801$ 1 1,185$ 2BR 1,040 2.25$ 2,340$ 1 1,422$ 2BR 1,235 2.20$ 1,422$ 1 1 1 1,422$ 1BR 666 2.42$ 1,612$ 1 1,185$ 4th Floor: 1BR 750 2.49$ 1,185$ 1 1 1,185$ 1BR 729 2.49$ 1,185$ 1 1 1,185$ 2BR 1,040 2.27$ 2,361$ 1 1,422$ 2BR 1,235 2.22$ 2,742$ 1 1,422$ 1BR 666 2.44$ 1,625$ 1 1,185$ 5th Floor: 1BR 750 2.51$ 1,883$ 1 1,185$ 1BR 729 2.51$ 1,185$ 1 1 1,185$ 2BR 1,040 2.29$ 2,382$ 1 1,422$ 2BR 1,235 2.24$ 2,766$ 1 1,422$ 1BR 666 2.46$ 1,185$ 1 1 1,185$ 6th Floor: 1BR 750 2.53$ 1,898$ 1 1,185$ 1BR 729 2.53$ 1,844$ 1 1,185$ 2BR 1,040 2.31$ 1,422$ 1 1 1,422$ 2BR 1,235 2.26$ 2,791$ 1 1,422$ 1BR 666 2.48$ 1,652$ 1 1,185$ 7th Floor: 1BR 750 2.55$ 1,913$ 1 1,185$ 1BR 729 2.55$ 1,859$ 1 1,185$ 2BR 1,040 2.33$ 2,423$ 1 1,422$ 2BR 1,235 2.28$ 1,422$ 1 1 1,422$ 1BR 666 2.50$ 1,665$ 1 1,185$ 8th Floor: 1BR 2.57$ ‐$ ‐ 1,185$ 1BR 2.57$ ‐$ ‐ 1,185$ 2BR 2.35$ ‐$ ‐ 1,422$ 2BR 2.30$ ‐$ ‐ 1,422$ 1BR 2.52$ ‐$ ‐ 1,185$ Gross and Averages 26,520 2.10$ 666,968.88$ 30 6 4 884 Market Retail ‐ If = 0 then assumed to be combined with City Grange Market Rent:30.00$ psf NET Construction Costs Cost PSF Cost Land Acquisition ‐ North Parcel 300,000$ Land Acquisition ‐ City Lot 1$ Due Diligence and Closing Costs 75,000$ Environmental Studies and Remediation on 130 Chicago Ave 100,000$ Pioneer Estimate for City Lot Tank Removal and Remdiation 130,000$ Updated as per testing on Jun 9‐12, 2017 Sitework and Landscaping 75,000$ MWRD water retention solutions 150,000$ In addition to base costs for surface parking, garden yard and site work Compliance with Green Bldg Ord and LEED 150,000$ FYI =4.90$ psf apt+retail Additional Cost of Deep Foundation/Piers 200,000$ FYI =6.53$ psf apt+retail Parking (Underground or Surface)Surface Only 12.00$ 115,201$ 3,114$ per space City Grange (Developer Costs Only): Outdoor Yard 7,529 12.00$ 90,348$ Surface, Drainage and Fencing Indoor Garden Retail Space 4,112 80.00$ 328,960$ Warm Dark Shell ‐ Tenant to Pay for Buildout Event Space ‐ 160.00$ ‐$ Basic Finish but with concrete slab floor and floor drains 2nd Fl Rooftop Space for City Grange 1,140 35.00$ 39,900$ Apartments (some items usually incl in Hard Costs)26,520 165.00$ 4,375,800$ 30 units 145,860$ per unit Grossed Up SF for Common Areas/Corridors 4,332 50.00$ 216,600$ Building Rooftop Terrace for Amenity Space 2,500 40.00$ 100,000$ Market Retail ‐ 165.00$ ‐$ Warm Dark Shell Plus TI and Commissions Acquisition and Hard Costs 46,133 139.74$ 6,446,810$ 184.38$ psf BLDG FYI =210.46$ psf apts+retail Architecture, Structural, Mechanical 6.00% Hard Costs 350,509$ Civil Engineer 30,000$ General Contractor/Construction Management 6.00% Hard Costs 350,509$ 11.44$ psf apts+retail General Conditions 6.00% Hard Costs 350,509$ 11.44$ psf apts+retail increased on 6.15.2017 Other Soft Costs 5.00% Hard Costs 292,090$ Development Fee to Harrington Brown 3.00% Total Budget 193,404$ reduced on 6.15.2017 Zoning Attorney (DLA Piper)55,000$ TIF/Incentives Consultant (Laube)35,000$ Contingency 5.00% Hard Costs 292,090$ Total Construction Cost 181.99$ 8,395,921$ 274.09$ psf BLDG Soft Costs 23% Gross Building Area for FAR and LEED Calcs 34,964 sf Assumes ground Floor Other at 23.00% for other floors 3.5 591 of 612 DEVELOPMENT BUDGET AND PROFORMA 126‐130 Chicago Ave Zoning and Development Potential Total Site Size 25,935 sf Include City of Evanston Parking Lot YES Square Footage of City Lot 10,123 sf Public Metered/Permit Spaces 23 Potential Change from C1 to B3 (as per adjacent property) Key Zoning Metrics Min Lot Size per Dwelling Unit 400 64.84 Max units Max Building Height 85 feet 7 stories at 12 feet FAR 3.0 77,805 total sf max 4,112 City Grange Space (enclosed space) 73,693 Total sf max additional Setbacks Front None Interior Side (abutting)15 feet Rear (abutting)10 feet Parking 1.25 spaces 1BR Size of Spaces 1.50 spaces 2BR 157 sf 2.00 spaces 3BR with circ 1.65 X 259 sf per space Market Retail Space: Rentable Area ‐ sf Total Stories to be Built 7 First Floor: City Grange retail, apt lobby 1 Second Fl: Event Space?: NO 0 Apartment Floors 3.5 Total Units 30 Total Gross Area Apts 26,520 Site FAR Total Gross Area of Commercial and Apts 30,632 1.18 X 592 of 612 Harrington Brown Evanston Deal Note Structure Taxable Note Issued Upon Completion Amortized Until 2028 Par Value of Taxable Note (6.5%)$971,005 DRAFT Laube Companies Taxable Note Summary Table 1 593 of 612 Harrington Brown Evanston Deal Cash Flow Schedule Collection Year Project Increment Area-Wide Pledged Total Pledged 2017 0$ 0$ 0$ 2018 0$ 0$ 0$ 2019 0$ -$ 0$ 2020 149,430$ -$ 149,430$ 2021 149,430$ -$ 149,430$ 2022 162,466$ -$ 162,466$ 2023 162,466$ -$ 162,466$ 2024 162,466$ -$ 162,466$ 2025 176,505$ -$ 176,505$ 2026 176,505$ -$ 176,505$ 2027 176,505$ -$ 176,505$ 2028 191,623$ -$ 191,623$ Total 1,507,397$ 0$ 1,507,397$ NPV (6.5%) 971,005$ 0$ 971,005$ DRAFT Laube Companies Cash Flow Summary Table 2 594 of 612 Harrington Brown Evanston Deal Area-Wide Underwriting Annual Area-Wide Cash Flow 525,452$ Annual Expenses City Admin 60,000$ Annual City Loan Repayment 47,500$ Net Annual Unencumbered Increment 417,952$ Percentage Pledged 0% Amount Pledged to Project -$ DRAFT Laube Companies Area-Wide Underwriting Table 3 595 of 612 Harrington BrownEvanston DealIncremental Property Taxes2017 2018 2019 2020 2021Total Estimated FMV522,000$ 522,000$ 562,137$ Commercial Assessment Rate25% 25% 25% 25% 25%Estimated Assessed Value of Commercial -$ -$ 130,500$ 130,500$ 140,534$ Total Estimated FMV of Residential5,018,136$ 5,018,136$ 5,403,984$ Residential Assessment Rate10% 10% 10% 10% 10%Estimated Assessed Value of Residential -$ -$ 501,814$ 501,814$ 540,398$ Total Assessed Value of the Project -$ -$ 632,314$ 632,314$ 680,933$ Equalization Factor2.6685 2.6685 2.6685 2.6685 2.6685 Estimated Total EAV of Project Improvements -$ -$ 1,687,329$ 1,687,329$ 1,817,069$ Less: Base EAV200,167$ 200,167$ 200,167$ 200,167$ 200,167$ Incremental EAV0$ 0$ 1,487,162$ 1,487,162$ 1,616,902$ Property Tax Rate10.048% 10.048% 10.048% 10.048% 10.048%Estimated Incremental Property Taxes (1) 0$ 0$ 0$ 149,430$ 149,430$ (1) A one-year lag from assessment to collection is assumed.Laube CompaniesTIF ProjectionsTable 4596 of 612 Harrington BrownEvanston DealIncremental Property TaxesTotal Estimated FMVCommercial Assessment RateEstimated Assessed Value of CommercialTotal Estimated FMV of ResidentialResidential Assessment RateEstimated Assessed Value of ResidentialTotal Assessed Value of the ProjectEqualization FactorEstimated Total EAV of Project ImprovementsLess: Base EAVIncremental EAVProperty Tax RateEstimated Incremental Property Taxes (1)(1) A one-year lag from assessment to collection is assumed.2022 2023 2024 2025 2026562,137$ 562,137$ 605,360$ 605,360$ 605,360$ 25% 25% 25% 25% 25%140,534$ 140,534$ 151,340$ 151,340$ 151,340$ 5,403,984$ 5,403,984$ 5,819,499$ 5,819,499$ 5,819,499$ 10% 10% 10% 10% 10%540,398$ 540,398$ 581,950$ 581,950$ 581,950$ 680,933$ 680,933$ 733,290$ 733,290$ 733,290$ 2.6685 2.6685 2.6685 2.6685 2.6685 1,817,069$ 1,817,069$ 1,956,784$ 1,956,784$ 1,956,784$ 200,167$ 200,167$ 200,167$ 200,167$ 200,167$ 1,616,902$ 1,616,902$ 1,756,617$ 1,756,617$ 1,756,617$ 10.048% 10.048% 10.048% 10.048% 10.048%162,466$ 162,466$ 162,466$ 176,505$ 176,505$ Laube CompaniesTIF ProjectionsTable 4597 of 612 Harrington BrownEvanston DealIncremental Property TaxesTotal Estimated FMVCommercial Assessment RateEstimated Assessed Value of CommercialTotal Estimated FMV of ResidentialResidential Assessment RateEstimated Assessed Value of ResidentialTotal Assessed Value of the ProjectEqualization FactorEstimated Total EAV of Project ImprovementsLess: Base EAVIncremental EAVProperty Tax RateEstimated Incremental Property Taxes (1)(1) A one-year lag from assessment to collection is assumed.2027 2028651,906$ 651,906$ 25% 25%162,977$ 162,977$ 6,266,964$ 6,266,964$ 10% 10%626,696$ 626,696$ 789,673$ 789,673$ 2.6685 2.6685 2,107,243$ 2,107,243$ 200,167$ 200,167$ 1,907,076$ 1,907,076$ 10.048% 10.048%176,505$ 191,623$ Laube CompaniesTIF ProjectionsTable 4598 of 612 Laube Capital Advisors, LLC Assumptions Table 3 Harrington Brown Evanston Deal Assumptions Estimated Fair Market Value ("FMV") Commercial Square Footage Avg. Rent PSF Annual Rent Retail Space 4,000 29.00$ 116,000$ -$ Total 4,000 116,000$ Capitalization Rate 10% Estimated True FMV (Income Cap Approach)1,160,000$ Discount Factor 55.0% Estimated FMV for Purposes of Cook County Assessor 522,000$ Estimated Taxes Per Square Foot 8.75$ Floor Square Feet Rent Per Square Foot Annual Rent 2nd Floor:1BR 750 2.45$ 22,050$ 1BR 729 2.45$ 21,433$ 2BR 1,040 2.23$ 27,830$ 2BR 1,235 2.18$ 32,308$ 1BR 666 2.40$ 19,181$ 3rd Floor:1BR 750 2.47$ 22,230$ 1BR 729 2.47$ 21,608$ 2BR 1,040 2.25$ 28,080$ 2BR 1,235 2.20$ 32,604$ 1BR 666 2.42$ 19,341$ 4th Floor:1BR 750 2.49$ 22,410$ 1BR 729 2.49$ 21,783$ 2BR 1,040 2.27$ 28,330$ 2BR 1,235 2.22$ 32,900$ 1BR 666 2.44$ 19,500$ 5th Floor:1BR 750 2.51$ 22,590$ 1BR 729 2.51$ 21,957$ 2BR 1,040 2.29$ 28,579$ 2BR 1,235 2.24$ 33,197$ 1BR 666 2.46$ 19,660$ 6th Floor:1BR 750 2.53$ 22,770$ 1BR 729 2.53$ 22,132$ 2BR 1,040 2.31$ 28,829$ 2BR 1,235 2.26$ 33,493$ 1BR 666 2.48$ 19,820$ 7th Floor:1BR 750 2.55$ 22,950$ 1BR 729 2.55$ 22,307$ 2BR 1,040 2.33$ 29,078$ 2BR 1,235 2.28$ 33,790$ 1BR 666 2.50$ 19,980$ Total 752,720$ Estimated Operating Expenses (40%)301,088$ Estimated NOI 451,632$ Capitaliztion Rate 9% Capitalzied Value 5,018,136$ Discount Factor 0% Estimated FMV for Purposes of Cook County Assessor 5,018,136$ Estimated Taxes Per Unit 4,485$ Residential Assessment Rate 10% Commercial Assessment Rate 25% Laube Companies Assumptions Table 5599 of 612 Laube Capital Advisors, LLC Assumptions Table 3 Harrington Brown Evanston Deal Assumptions Cook County Equalization Factor 2015 2.6685 Property Tax Rate 2015 10.048% (Tax Code 17028) Annual Reassessment Growth Factor 2.5% Compounded for Triennial Reassessment Cycle - Cook County 7.69% Laube Companies Assumptions Table 5600 of 612 Harrington Brown Evanston Deal Estimated Base EAV Estimated Base EAV 11-30-212-004 83,628$ 11-30-212-005 49,541$ 11-30-212-006 66,998$ Total Estimated Base EAV 200,167$ Laube Companies Base EAV Table 6 601 of 612 602 of 612 For City Council meeting of July 10, 2017 Items O5-O6 Resolution 62-R-17: 2017 Action Plan Resolution 63-R-17: Reallocation of Unspent CDBG Funds from Prior Years For Action To: Honorable Mayor and Members of the City Council From: Johanna Leonard, Director of Community Development Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Nora Holden-Corbett, Grants and Compliance Specialist Jessica Wingader, Grants and Compliance Specialist Subject: Resolution 62-R-17 Adopting the 2017 Action Plan; Resolution 63-R-17 Approving the Reallocation of Unspent CDBG Funds from Prior Years Date: June 28, 2017 Recommended Action: The Housing and Community Development Act Committee and staff recommend City Council adoption of the following two resolutions which approve the 2017 Action Plan that governs the use of the City’s Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) entitlement funding from the U.S. Department of Housing and Urban Development (HUD) and the reallocation of $38,769 in unspent CDBG funds from prior years to new eligible activities as part of the 2017 Action Plan. O5 Resolution 62-R-17, the 2017 Action Plan and Adopting the 2017 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Program Budgets for 2017 O6 Resolution 63-R-17, Amending the 2015 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended CDBG Funds in the 2017 Action Plan Livability Benefits: Built Environment: Support housing affordability, and provide compact and complete streets and neighborhoods; Economy & Jobs: Expand job opportunities; Memorandum 603 of 612 Equity & Empowerment: Ensure equitable access to community benefits, support quality human service programs, and support poverty prevention and alleviation. Funding Sources: Federal entitlement funding for the 2017 Action Plan totals $3,669,533 and comprises 2017 entitlement funds, 2016 program income and prior year carryover funds as shown in the table below: . Summary: To receive its CDBG, HOME and ESG entitlement funds from HUD, the City of Evanston is required to submit a 2017 Action Plan that states its goals, including specific strategies to develop viable neighborhoods through the provision of decent housing, a suitable living environment, and expansion of economic opportunities principally for low- and moderate-income persons. The proposed 2017 Action Plan outlines priority needs that will be addressed through these goals using CDBG, HOME and ESG funds. The 2017 Action Plan is formatted using HUD’s Integrated Disbursement and Information System, as required. The Action Plan includes a summary of the objectives and outcomes of the six identified goals: Affordable Housing, Homelessness, Creating Livable Communities, Economic Development, Public Services and Administration. The City followed its Citizen Participation Plan, including the 30-day public comment period for the draft 2017 Action Plan, and reallocation of unspent CDBG funds from prior year to new activities. HUD guidance delaying the submission of those plans until 2017 grant amounts were determined was also followed. Required actions and deadlines are shown below: • October 14, 2016 Opening of 30-day public comment period for Draft 2017 Action Plan and reallocation of unspent CDBG funds • November 15, 2016 Housing and Community Development Act Committee meeting for public input on the 2016 Action Plan and reallocation of unspent CDBG funds; closing of the 30-day public comment period following the meeting. Public comment incorporated in the draft Action Plan following the meeting and posted on the City website • June 14, 2017 City received its 2017 grant amounts from HUD • June 27, 2017 Housing and Community Development Act Committee met to allocate additional CDBG funds to activities and the draft Action Plan was updated to reflect actual grant amounts and program income received in 2016 2017 Entitlement funds 2016 Program Income Prior Year Resources Total CDBG $1,622,067 $218,738 $692,767 $2,533,572 HOME $281,174 $13,692 $589,761 $884,627 ESG $144,334 $0 $107,000 $251,334 Total $2,047,575 $232,430 $1,389,528 $3,669,533 604 of 612 Following the Citizen Participation Plan approved as part of the 2015-2019 Consolidated Plan, the updates to the draft 2017 Action Plan to include actual 2017 grant amounts do not trigger a Substantial Amendment to that plan; a second 30-day public comment period is not required. The language from the draft plan based on estimated grant amounts that explains what changes would be made following receipt of actual grant amounts is retained in the updated plan per guidance from HUD. Legislative History: The Housing and Community Development Act Committee voted unanimously to recommend approval by City Council of the draft 2017 Action Plan, including the reallocation of $38,769 in unspent CDBG funds from prior years, at its November 15, 2016 meeting. Attachments: Resolution 62-R-17 Resolution 63-R-17 The 2017 Action Plan, updated to reflect actual 2017 entitlement grant amounts and 2016 program income may be found at: http://www.cityofevanston.org/Draft2017ActionPlan 605 of 612 6/28/2017 62-R-17 A RESOLUTION Approving the City’s 2017 Year Action Plan, and Adopting the 2017 Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grants Program Budgets for 2017 WHEREAS, the Congress of the United States did pass Public Law 93-383, Title I of the Housing and Community Development Act of 1974 (which established the Community Development Block Grant {CDBG} Program); Public Law 101-625, the Cranston-Gonzales National Affordable Housing Act (which established the HOME Investment Partnerships Program); and H.R. 205, the McKinney-Vento Homeless Assistance Act as amended by S.896, the Homeless Emergency Assistance and Rapid Transition to Housing (“HEARTH”) Act of 2009, which re-authorized the Emergency Solutions Grant (“ESG”) Program; and WHEREAS, the City of Evanston is an “Entitlement City” by definition in said Acts and, as such, is eligible to make application to the United States Department of Housing and Urban Development (HUD) for said grant programs; and WHEREAS, HUD informed the City of Evanston that its 2016 HUD entitlement allocations will be Community Development Block Grant $1,622,067 HOME Investment Partnerships 281,174 Emergency Solutions Grants 144,334 Total 2016 entitlement funding: $2,047,575 and WHEREAS, the Housing and Community Development Act Committee 606 of 612 62-R-16 ~2~ (“HCDA Committee”) is charged with oversight of the City’s CDBG program, the Evanston Housing, Homelessness, and Human Relations Commission (“HHHR Commission”) is charged with oversight of the City’s HOME and ESG programs; and WHEREAS, the HCDA Committee met on several occasions in the fall of 2016 and developed recommendations for use of FY 2017 CDBG funds; and WHEREAS, the HHHR Commission will make recommendations to the Planning & Development Committee and City Council in 2017 for the use of HOME funds, and the use of said funds is determined by the City Council; and WHEREAS, recommendations for the allocation of ESG funds to agencies and programs serving the homeless population and those at high risk of homelessness will be made in 2017 by the HHHR Commission to the Human Services Committee and City Council; and WHEREAS, HUD requires that the City submit a One Year Action Plan that details the activities the City proposes to undertake using the sum of the 2017 CDBG, HOME, and ESG funds, including entitlement allocations, reallocations of funds from completed prior years’ CDBG projects, unexpended CDBG, HOME, and ESG funds from prior years, and CDBG and HOME program income totaling three million, six hundred sixty-nine thousand, five hundred thirty-three dollars ($3,669,533.00), are described; and WHEREAS, the proposed activities in the One-Year Action Plan address the statutory goals to provide decent housing, a suitable living environment and economic opportunity for primarily low and moderate income residents. Specific projects which are proposed to be funded with HUD's 2017 funding were derived from 607 of 612 62-R-16 ~3~ the City's priority needs, as identified in the City’s 2015-2019 HUD Consolidated Plan and specific CDBG activities and recommended funding levels were approved by the Housing and Community Development Act Committee on November 15, 2016; and WHEREAS, the proposed One Year Action Plan for 2017, which includes proposed 2017 CDBG funding recommendations, was posted for the required 30-day public comment period from October 14, 2016 to November 15, 2016 and was the subject of a public hearing as conducted by the Housing and Community Development Act Committee on November 15, 2016; and WHEREAS, said Committee conducted said public hearing, received citizen input on the proposed 2017 One Year Action Plan, and recommends approval by the Evanston City Council of the proposed One Year Action Plan for 2017; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the City’s One Year Action Plan for 2017 (attached hereto as Exhibit A and incorporated herein by reference) is approved. SECTION 2: That the City of Evanston’s 2017 Community Development Block Grant Program, totaling two million, five hundred thirty-three thousand, five hundred seventy-two dollars ($2,533,572.00) (which is the sum of one million, six hundred twenty-two thousand, sixty-seven dollars ($1,622,067.00) in 2017 entitlement funds; two hundred eighteen thousand, seven hundred thirty-eight dollars ($218,738.00) in program income; and six hundred ninety-two thousand, seven hundred sixty-seven dollars ($692,767.00) in carry over and reallocated funds from prior years, is hereby approved. 608 of 612 62-R-16 ~4~ SECTION 3: That HOME Investment Partnerships (HOME) funding totaling eight hundred eighty-four thousand, six hundred twenty-seven dollars ($884,627.00), which is the sum of two hundred eighty-one thousand, one hundred seventy-four dollars ($281,174.00) in 2017 entitlement funds; thirteen thousand, six hundred ninety-two dollars ($13,692.00) in program income; five hundred eighty-nine thousand, seven hundred sixty-one dollars ($589,761.00) in prior year HOME funds; and Emergency Solutions Grants (ESG) funding totaling two hundred fifty-one thousand, three hundred thirty-four ($251,334.00), which is the sum of one hundred forty-four thousand, three hundred thirty-four dollars ($144,334.00) in 2017 entitlement funds; one hundred seven thousand dollars ($107,000.00) in prior year ESG funds, is hereby approved. SECTION 4: That the City Manager of the City of Evanston is hereby authorized to transmit said One Year Action Plan for 2017 for the proposed CDBG, HOME and ESG program budgets to the U.S. Department of Housing and Urban Development (HUD) and to provide any additional information as may be required by HUD. SECTION 5: That this resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2017 609 of 612 62-R-16 ~5~ EXHIBIT A City’s One Year Action Plan for 2017 http://www.cityofevanston.org/Draft2017ActionPlan 610 of 612 6/28/2017 63-R-17 A RESOLUTION Amending the 2015 Community Development Block Grant Program and Authorizing the Reallocation of Unexpended Funds WHEREAS, in a review of projects funded by Community Development Block Grant (“CDBG”) programs in prior years, the City has identified thirty-eight thousand, seven hundred sixty-nine dollars ($38,769.00) in unexpended funds from completed or cancelled projects for reallocation to other eligible CDBG activities in order to address needs in the year ahead, and to maintain timely use of funds per U.S. Department of Housing and Urban Development (“HUD”) guidelines; and WHEREAS, HUD approved the FY 2015 CDBG program activities as set forth in the City’s application to HUD, filed by the City Manager at the direction of the Evanston City Council, and reallocation of said funds requires amendment of the City’s FY 2015 CDBG application; and WHEREAS, the City of Evanston did publish the thirty (30)-day comment period from October 14, 2016, through November 15, 2016, and the City’s Housing and Community Development Act Committee did hold a public meeting on November 15, 2016, to hear public opinion on said proposed reallocations according to the Citizen Participation Plan in the 2015-2019 Consolidated Plan, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. 611 of 612 63-R-16 ~2~ SECTION 2: The City’s FY 2015 application for Community Development Block Grant program activities is hereby amended, and thirty-eight thousand, seven hundred sixty-nine dollars ($38,769.00) is approved for reallocation to the City’s 2017 CDBG program as follows: PROGRAM YEAR PROJECT AMOUNT 2015 CDBG Administration $11,894.00 2015 CDBG Housing Rehab Administration $26,875.00 Total funding for reallocation to FY 2016 CDBG Program: $38,769.00 SECTION 3: This Resolution shall be in full force and effect from and after the date of its passage and approval in the manner provided by law. _______________________________ Stephen H. Hagerty, Mayor Attest: ______________________________ Devon Reid, City Clerk Adopted: __________________, 2017 612 of 612