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Home My WebLink About03.27.17CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 27, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements and Proclamations Youth and Young Adult Division Awards National Public Health Week (III) City Manager Public Announcements (IV) Communications: City Clerk Evanston WE Program (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey 1 of 465 City Council Agenda March 27, 2017 Page 2 of 6 (VII) Report of the Standing Committees Administration & Public Works -Alderman Braithwaite Planning & Development -Alderman Revelle Human Services -Alderman Tendam (VIII)Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX)Executive Session (X)Adjournment CONSENT AGENDA (M1)Approval of Minutes of the Regular City Council Meeting of March 13, 2017 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1)Payroll –February 20, 2017 through March 5, 2017 $2,699,775.50 (A2)City of Evanston Bills – March 28, 2017 $2,501,825.81 Credit Card Activity – Period Ending January 31, 2017 $ 193,646.91 For Action (A3.1) Evanston Post Office Report Staff recommends City Council accept and place the Evanston Post Office Report on file. For Action: Accept and Place on File (A3.2) Service Agreement with Play-Well TEKnologies for Youth Engineering LEGO Camps Staff recommends that City Council authorize a sole source agreement with Play- Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA) through 2018 for instruction of youth engineering LEGO camps. Revenue from program registrations are deposited into the General Fund - Chandler-Newberger Center (Account 100.30.3035.53565). Instructional expenses are paid from the Chandler-Newberger Fund (Account 100.30.3035.62505), which has a FY 2017 budget of $53,305. For 2017, staff is projecting $31,075 in revenues and $22,500 in expenses. For Action 2 of 465 City Council Agenda March 27, 2017 Page 3 of 6 (A3.3) Approval of 2017 Special Events Calendar Staff recommends approval of the 2017 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes two new proposed events: National Alliance on Mental Illness Cook County N. Suburban (NAMI CCNS) 5K Run/Walk on Sunday, September 24 and a Motorcycle Classic on Sunday, October 15. The Human Services Committee approved the lakefront and park events on March 6, 2017. Certain events of over 250 participants or those requiring street closure require Administration and Public Works Committee and City Council approval. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for Cit y events and City co-sponsored events. For Action (A3.4) Contract with Clark Dietz, Inc. for HVAC and Electrical Engineering Services at Chandler Newberger Center (RFP No. 17-08) Staff recommends City Council authorize the City Manager to execute a contract for engineering services related to the Chandler-Newberger Community Center HVAC and Electrical Improvements Project with Clark Dietz, Inc. (118 S. Clinton Street, Suite 700, Chicago, IL), in the amount of $80,965. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds as follows: Chandler HVAC Improvements (Account 415.40.4117.62145-617001) with a FY 2017 Budget of $75,000; Chandler Electrical Upgrades (Account 415.40.4217.62145-617002) with a FY 2017 Budget of $335,000; and (Account 415.40.4117.62145-617002) with a FY 2017 Budget of $65,000. For Action (A3.5) Contract with Cleanslate Chicago, LL for 2017 Mowing Services at Four City Parks Staff recommends City Council authorize the City Manager to execute a contract award for the 2017 Mowing Services to the low bidder, Cleanslate Chicago, LLC (1540 South Ashland, Chicago, IL) in the amount of $23,900.00. This contract is for one year of mowing services at the following four City Parks: Harbert, Beck, Butler and Twiggs. This was part of a joint bid with the Village of Skokie. Funding for this project is included in the proposed FY 2017 General Fund (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action 3 of 465 City Council Agenda March 27, 2017 Page 4 of 6 (A3.6) Purchase of Two Watercrafts from Brunswick Commercial & Government Products for the Parks, Recreation & Community Services Department Staff recommends City Council approval for the purchase of two (2) replacement watercrafts for the Parks, Recreation & Community Services Department from Brunswick Commercial & Government Products (420 Megan Z Avenue, Edgewater, FL) in the amount of $132,697. The purchase is through the City’s membership with the National Joint Purchasing Association. Funding will be from the Automotive Equipment Replacement (Account 601.19.7780.65550), with a FY 2017 Budget of $1,455,422. For Action (A3.7) Single Source Purchase of Seven Motorcycles from City Limits Harley- Davidson for the Evanston Police Department Traffic Management Bureau Staff recommends City Council approval of the purchase of seven (7) Harley- Davidson Motorcycles for the Evanston Police Department Traffic Management Bureau. The motorcycles will be purchased from City Limits Harley-Davidson (2015 N. Rand Road, Palatine, IL) in the amount of $108,276. Funding will be from the following sources: Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $75,276, with a FY 2017 Budget of $1,455,422; and Vehicle Lease Charges (Account 601.19.7780.62402) in the amount of $33,000, with a FY 2017 Budget of $50,000. For Action (A4) Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723 Howard Street to Theo Ubique Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the City Manager to execute a lease of City-owned real property located at 721-723 Howard Street with Theo Ubique. The lease would be for ten years and includes four, five-year options for additional lease periods. Rent is proposed to be $3,500 per month or $42,000 annually for the first three years. Theo Ubique will make six payments totaling $204,450 to the City to cover a portion of the costs associated with renovating the building. A two-thirds majority of City Council is required to adopt Ordinance 23-O-17. This Ordinance was introduced at the March 13, 2017 City Council meeting. For Action 4 of 465 City Council Agenda March 27, 2017 Page 5 of 6 PLANNING & DEVELOPMENT COMMITTEE (P1) Grant Renewal from the Affordable Housing Fund for the Homeless Management Information System to the Alliance to End Homelessness in Suburban Cook County The Housing, Homelessness, and Human Relations Commission and staff recommend approval of a renewal grant of $18,500 from the Affordable Housing Fund for the Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County. This database is required by HUD to track demographic data, housing, and social services for recipients of federal homeless funding, including Emergency Solutions Grant funds from the City. Funding is from the Affordable Housing Fund (Account 250.21.5465.62770), which has a budget of $27,500. For Action (P2) Resolution 27-R-17, Adopting an Amendment to the Downtown Plan to Add Additional Property Subject to the Downtown Plan to Guide Future Land Use Decisions and Planning Plan Commission and staff recommend adoption of Resolution 27-R-17 amending the 2009 Downtown Plan to add five new subareas covering the geographic area roughly between Emerson Street to the south, Foster Street CTA Station to the north, the first north/south alley west of Sherman Avenue to the east, Maple Avenue to the west and properties on the north side of Emerson Street between Maple Avenue and Ridge Avenue. For Action (P3) Ordinance 25-O-17 Granting Major Zoning Relief for a Circular Driveway Fronting Sheridan Rd. at 2658 Sheridan Rd. City staff recommends adoption of Ordinance 25-O-17 granting major zoning relief to construct a circular driveway fronting Sheridan Rd. where circular driveways are only permitted when fronting Ridge Ave. or Crawford Ave. in the R1 Single Family Residential District. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. For Introduction (P4) Ordinance 26-O-17, Granting a Special Use for a Type 2 Restaurant with Coffee Roasting at Backlot Coffee The Zoning Board of Appeals and City staff recommend adoption of Ordinance 26-O-17 granting special use approval for a Type 2 Restaurant, Backlot Coffee, with coffee roasting at 2006 Central Street in the B1a Business District and the oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Revelle requests suspension of the rules for introduction and adoption at the March 27, 2017 City Council meeting. For Introduction and Action 5 of 465 City Council Agenda March 27, 2017 Page 6 of 6 ECONOMIC DEVELOPMENT COMMITTEE (O1) Resolution 27-R-17, Kabul House Loan Agreement The Economic Development Committee recommend City Council approve Resolution 26-R-17, authorizing the City Manager to negotiate a forgivable loan with Kabul House for an amount not-to-exceed $50,000 for costs associated with the buildout of Kabul House located at 2424 Dempster Street. Funding is provided by the Economic Development Division (Account 100.15.5300.62662 Business Retention/Attraction). For Action HOUSING & COMMUNITY DEVELOPMENT ACT COMMITTEE (O2) 2016 Consolidated Annual Performance and Evaluation Report for the City’s Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Programs The Housing and Community Development Act Committee and staff recommend approval of the 2016 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER is posted on the City website at www.cityofevanston/caper. The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2017. For Action: Accept and Place on File MEETINGS SCHEDULED THROUGH APRIL 15, 2017 Upcoming Aldermanic Committee Meetings 4/3/2017 6:00 PM Human Services Committee - CANCELLED 4/6/2017 7:00 PM Housing, Homelessness and Human Relations Commission 4/10/2017 6:00 PM Rules Committee 4/10/2017 6:00 PM Administration & Public Works, Planning & Development, City Council 4/12/2017 7:00 PM Animal Welfare Board Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible. 6 of 465 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, March 13, 2017 Roll Call:Alderman Fiske Alderman Tendam Alderman Wynne Alderman Revelle Alderman Wilson Alderman Rainey Alderman Holmes Alderman Miller Absent:Alderman Braithwaite Presiding:Mayor Elizabeth B. Tisdahl Mayor Tisdahl called the Regular Meeting of the City Council to order at 7:08 PM. Mayor Public Announcements: Mayor Tisdahl announced the renaming and ribbon-cutting ceremony for the Post Office to be the Abner J. Mikva. THE Mayor’s Summer Youth Program netted 863 students who came out in search of job potential. She stated there was a 26% increase over the previous year with1000 available jobs. She then gave a breakdown of how many students were from each ward. City Manager Public Announcements: The City Manager announced the success of Northwestern Transit Planning 4 All Survey Communications: City Clerk City Clerk had no communications. Public Comment Mike Vasilko, expressed his concern with the procedure the city uses in awarding companies with contracts for projects in the city. He believed he was overlooked because of his whistle blowing last year. 7 of 465 City Council Agenda March 13, 2017 Page 2 of 11 Junad Rizki, spoke of the conflict of interest and ethics of a Mayoral candidate as the President of First Bank & Trust. He also agreed with Mr. Vasilko to table the A3.13 item on the Consent Agenda. Heather Sweeney, stressed the point of stop advertising in Evanston Now because of its history of divisive reporting and not in line of serving all of Evanston, and she has a petition that many Evanston residents signed to request funding to Evanston be stopped. Stephanie Ternycz, she too spoke on stopping spending funds in publications and censorship or is it beneficial to the city. If it does more harm than good it should be stopped. Lisa Applegate, a journalist for many years and it’s the reporter’s obligation to strive for accurate facts with an unbiased reported attitude. Madelyn Ducre’, she apologized to the Law Department, Mayor and her secretary. She wanted to know if the election is ethical or not, and asked the Aldermen how do you separate and distinguish people you stop and frisk. Items not approved on Consent AGENDA: (A2) City of Evanston Bills – March 14, 2017 $ 3,315,207.85 (A3.13)Howard Street Theatre Architectural Services Contract with Ross Barney Architects, LLC Staff recommends that City Council authorize the City Manager to execute a contract to provide architectural services for the Howard Street Theatre with Ross Barney Architects, LLC (10 W. Hubbard, Chicago, IL) in the amount of $150,455. Funding for this project will be provided from Capital Improvement Program (CIP) Howard-Ridge TIF funds (Account 415.40.4116.62145 – 617016), which has an FY 2017 budget allocation of $1,400,000. The Howard Ridge TIF will issue debt and will pay the debt service costs for the architectural and construction costs for this project. For Action (A3.15)Report Regarding Northwestern University’s Voluntary Annual Payments Referenced in its January 31, 2017 Letter to the City Staff recommends City Council receive this report regarding a recent Northwestern University property acquisition of 1840 Oak Avenue and a status report on the remaining properties owned by Northwestern in the Research Park district. For Action: Accept and Place on File (A6) Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723 Howard Street to Theo Ubique Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the City Manager to execute a lease of City-owned real property located at 721-723 Howard Street with Theo Ubique. The lease would be for ten years and includes four, five-year options for additional lease periods. Rent is proposed to be $3,500 per month or $42,000 annually for the first three years. Theo Ubique will make 8 of 465 City Council Agenda March 13, 2017 Page 3 of 11 six payments totaling $204,450 to the City to cover a portion of the costs associated with renovating the building. A two-thirds majority of City Council is required to adopt Ordinance 23-O-17. For Introduction CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings February 27, 2017 For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – February 6, 2017 through February 19, 2017 $ 3,007,215.30 For Action (A3.1) Fourth Quarter Financial Report for Fiscal Year 2016 Staff recommends City Council accept and place the Fourth Quarter Financial Report for FY 2016 on file. For Action: Accept and Place in File (A3.2) Self-Contained Breathing Apparatus Purchase with Municipal Emergency Services, Inc. Staff recommends City Council approval for the purchase of 38 Self-Contained Breathing Apparatus from Municipal Emergency Services, Inc., (124 East First Street, Deer Park, IL 61733). The cost of the purchase is $243,200. The funding will come in part from a grant competition through which the Fire Department won an award of $221,091 from the Department of Homeland Security’s Assistance to Firefighters Grant Program. The City of Evanston is responsible for 10% of that amount ($22,109) under the terms of the grant. The grant match funding source will come from funds budgeted to 100.23.2305.62670. For Action (A3.3) Professional Service Agreement with Connelly’s Academy for Martial Arts Instruction at the Levy Center Staff recommends that City Council authorize the City Manager to execute a sole source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) through December 2018 for a martial arts program services at the Levy Senior Center. Revenue from program registrations are deposited into the General Fund Account, Levy Senior Center 100.30.3055.53565 and expenses for instruction paid from 100.30.3055.62505. Compensation for the vendor is based on the following percentages of revenue collected: 60% Vendor Revenue, 40% City Revenue. Staff projects total 2017 expenditure payments to Connelly’s Academy at $32,400 and revenues of $54,000.00, based on anticipated participation. 9 of 465 City Council Agenda March 13, 2017 Page 4 of 11 For Action (A3.4) Single Source Purchase of Ford Original Equipment Manufacturer Parts and Vehicle Service from Golf Mill Ford Staff recommends City Council approval of a single source purchase of Original Equipment Manufacturer (OEM) parts and service with Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL) in the amount of $86,500 through March of 2018. In April of 2012, the City went out for bid and Golf Mill Ford was selected as the lowest and only responsive bidder. Golf Mill Ford is the closest OEM dealer and will provide the City with a 30% discount off list price for parts. Funding for this purchase will be from the Major Maintenance, Materials to Maintain Autos Fund (Account 600.26.7710.65060), with a breakdown as follows: $69,500 for FY 2017 (with a budget of $1,050,000), and $17,000 for January – March 2018. For Action (A3.5) Contract Renewal for Tire Repair and Recap Services from Wentworth Tire Service Staff recommends City Council approval for the City Manager to authorize a one (1) year renewal for tire repair and recap services in the amount of $24,672 with Wentworth Tire Service (300 North York Road, Bensenville, IL). In April 2016, staff solicited bids for tire mounting, dismounting, and recapping services for a one (1) year period, with the right to extend the agreement for up to two (2) one- year periods. This will be the first one (1) year request for renewal. Funding will be from the Tires and Tubes Fund (Account 600.19.7710.65065) with a budget of $100,000. For Action (A3.6) Contract with Christopher B. Burke Engineering, Ltd. For Engineering Services for Phase 3 of the Fountain Square Renovation Project Staff recommends City Council authorize the City Manager to amend an existing engineering services contract for Phase 3 of the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of $345,634.01. This will modify the existing agreement amount from $401,897.88 to $747,531.89 and extend the contract deadline from June 30, 2017 to June 30, 2018. Funding is available from multiple funds as identified in the 2017 Capital Improvements Plan and as noted: $180,000 from the Washington National TIF (Account 415.40.4217.62145 – 516004) with a FY 2017 Budget of $180,000; and $165,634.01 from the 2017 GO Bond in the Capital Improvements Fund (from other project savings on Sheridan Rd/Chicago Ave project) (Account 415.40.4117.62145 – 516004) with a FY 2017 Budget of $200,000. No other project will be deferred as a result of the use of the Sheridan/Chicago Avenue cost savings. For Action 10 of 465 City Council Agenda March 13, 2017 Page 5 of 11 (A3.7) Contract with Copenhaver Construction for Fountain Square Renovations Staff recommends City Council authorize the City Manager to execute a contract for the Fountain Square Renovation Project with Copenhaver Construction (75 Koppie Drive, Gilberts, Illinois) in the amount of $5,900,266.70. Funding is available from multiple funds as identified in the 2017 Capital Improvements Plan and as noted: $4,740,000 from the Washington National TIF (Account 415.40.4217.65515 – 516004) with a FY 2017 Budget of $4,740,000; $262,960.00 from the 2017 GO Bond in the Capital Improvements Fund (for Alt #7 - Sheridan Road lighting) (Account 415.40.4117.65515 – 415450) with a FY 2017 Budget of $290,000; and $897,306.70 from the 2017 GO Bond in the Capital Improvements Fund (from other project savings) (Account 415.40.4117.65515 – 516004) with a FY 2017 Budget of $1,000,000. For Action (A3.8) Contract with Landscape Concepts Management, Inc. for 2017 Green Bay Road Landscape Maintenance Staff recommends City Council authorize the City Manager to execute a contract for the 2017 Green Bay Road Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL, 60030) in the amount of $24,966.90. Funding for this project is included in the proposed FY 2017 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action (A3.9) Contract with Schroeder & Schroeder, Inc. for the 50/50 Sidewalk Replacement Project Staff recommends City Council authorize the City Manager to execute a contract for the 2017 50/50 Sidewalk Replacement Project (Bid No. 17-12) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $208,900.00. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417021) in the amount of $150,000 and from estimated private funds in the amount of $58,900. This project is budgeted at $150,000 for FY 2017. For Action (A3.10)Contract Extension for Pavement Patching with J.A. Johnson Paving Company Staff recommends that City Council authorize the City Manager to execute a one year contract extension for pavement patching with J.A. Johnson Paving Company (1025 E. Addison Ct., Arlington Heights, IL) in the amount of $600,000.00. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this service will be from the Capital Improvement Fund (Account 415.40.4116.65515 - 417023) which has $600,000 budgeted for the supplemental patching program in 2017. For Action 11 of 465 City Council Agenda March 13, 2017 Page 6 of 11 (A3.11)Sole Source Purchase of Concrete from Ozinga Ready Mix Concrete, Inc. Staff recommends the City Council authorize the City Manager to execute a one- year single source contract for the purchase of concrete and flowable fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $42,100. Funding will be provided as follows: General Fund (Account 100.40.4510.65055 with a budget of $100,000) in the amount of $26,900; Water Fund (Account 510.40.4540.65051 with a budget of $27,600) in the amount of $7,600; Sewer Fund (Account 515.40.4530.65051 with a budget of $10,000) in the amount of $7,600. For Action (A3.12)Contract with Hoerr Construction for the 2017 CIPP Contract A Staff recommends that City Council authorize the City Manager to execute a contract for the 2017 CIPP Sewer Rehabilitation Contract A (Bid No. 17-15) with Hoerr Construction, Inc. (1601-D W. Luthy Drive, Peoria, IL) in the amount of $210,088.00. Funding for this project is from Sewer Fund, Account 515.40.4535.62461 - 417010, which has a FY 2017 budget of $665,000. For Action (A3.14)Howard Street Corridor Improvement Project Engineering Services Contract with Christopher B. Burke Engineering, Ltd. Staff recommends that City Council authorize the City Manager to execute a contract to provide Phase I Engineering Services for the Howard Street Corridor Improvement Project with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600 Rosemont, IL 60018) in the amount of $289,820.70. This project will be funded from the City’s Capital Improvement Program (CIP) 2017 General Obligation Bonds (Account No. 415.40.4117.65515-417002), which has an FY 2017 budget of $300,000. For Action (A4) Resolution 23-R-17, Affirming the City of Evanston’s Commitment to Reimburse District 65 and District 202 Their Respective Shares of Northwestern University’s Payment in Lieu of Taxes Staff recommends City Council adopt Resolution 23-R-17 memorializing the City’s commitment to reimburse Evanston/Skokie School District 65 and Evanston Township High School District 202 their respective shares of Northwestern University’s voluntary annual payments to the City. For Action (A5) Resolution 24-R-17, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement to Various Evanston Streets Staff recommends City Council adoption of Resolution 24-R-17 authorizing the City Manager to sign an Illinois Department of Transportation Resolution for improvement by municipality under the Illinois Highway Code for Improvements 12 of 465 City Council Agenda March 13, 2017 Page 7 of 11 to various Evanston streets. This will allow the use of Motor Fuel Tax Funds in the amount of $1,400,000 for street resurfacing. Funding will be provided from the Motor Fuel Tax Fund (Fund 200) which has a total FY 2017 budget allocation of $1,391,000 and charged to Account 415.40.4217.65515 – 417004. For Action (A7) Ordinance 9-O-17, Increasing the Number of Class D Liquor Licenses for Red Hot Chilli Pepper Restaurant Local Liquor Commissioner recommends City Council adoption of Ordinance 9- O-17, amending City Code Subsection 3-4-6-(D) to increase the number of authorized Class D liquor licenses from fifty-eight (58) to fifty-nine (59) and permit issuance of a Class D license to RHCP Group LLC d/b/a Red Hot Chilli Pepper Restaurant (Company) located at 500 Davis Street, Unit 102. This license will permit Company to retail sale of alcoholic liquor in restaurants only to persons of at least twenty-one (21) years of age for consumption on the premises. This ordinance was introduced at the February 27, 2017 City Council meeting. For Action (A8) Ordinance 10-O-17, Increasing the Number of Class W Liquor Licenses for Little Beans Cafe Local Liquor Commissioner recommends City Council adoption of Ordinance 10- O-17, amending City Code Subsection 3-4-6-(W) to increase the number of authorized Class W liquor licenses from one (1) to two (2) and permits issuance of a Class W license to Little Beans Café, LLC d/b/a Little Beans Cafe (Company) located at 430 Asbury Avenue. This license will permit Company to retail sale of beer and wine in commercial indoor recreational facilities only to persons of at least twenty-one (21) years of age for consumption on the premises. This ordinance was introduced at the February 27, 2017 City Council meeting. For Action HUMAN SERVICES COMMITTEE (H1) Resolution 15-R-17, Authorizing the City Manager to Negotiate and Execute an Agreement with Evanston Animal Shelter Association to Serve as the City’s Volunteer Animal Organization Staff recommends City Council adoption of Resolution 15-R-17, authorizing the City Manager to negotiate and execute an agreement between the City of Evanston and the Evanston Animal Shelter Association to serve as the City’s Volunteer Animal Organization for the Evanston Animal Shelter and Adoption Center for a period of two years (June 1, 2017 – May 31, 2019). For Action 13 of 465 City Council Agenda March 13, 2017 Page 8 of 11 (H2) Resolution 16-R-17, Authorizing the City Manager to Negotiate and Execute a Grant Agreement with Evanston Animal Shelter Associate to Fund Operations at the Evanston Animal Shelter Staff recommends City Council adoption of Resolution 16-R-17, authorizing the City Manager to negotiate and execute an agreement between the City of Evanston and the Evanston Animal Shelter Association to fund part-time positions for the operations of the Evanston Animal Shelter. The total cost of this agreement would be $65,000 per year and the agreement would run for a period of two years (June 1, 2017 – May 31, 2019) concurrent with the Volunteer Animal Organization Agreement. Funding for this agreement will be provided by Account 100.22.2280.62509 with a 2017 budget of $185,000. For Action (H3) Resolution 25-R-16, Designating that Portion of Foster Street Between Hartrey Avenue and Emerson Street with the Honorary Street Name Sign, “Rev. Zollie Webb Way” The Parks, Recreation and Community Services Board recommend adoption of Resolution 25-R-17, naming the portion of Foster Street between Hartrey Avenue and Emerson St, with the honorary street name sign, “Rev. Zollie Webb Way”. Funds for the honorary street name sign program is budgeted in the Public Works Agency, Infrastructure and Maintenance Bureau - Traffic Operations' materials fund (Account 100.40.4520.65115). Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate cost to create each honorary street name sign is $200. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Storefront Modernization Program Application for Gross Point Plaza Staff and the Economic Development Committee recommend approval of financial assistance through the Storefront Modernization Program to the owners of Gross Point Plaza shopping center at 2504-2510 Gross Point Road in an amount not-to-exceed $16,500 for façade renovations including accessibility improvements and installation of new windows and doors. Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (O2) Storefront Modernization Program Application for Lake City Cleaners Staff and the Economic Development Committee recommend approval of financial assistance through the Storefront Modernization Program to Lake City 14 of 465 City Council Agenda March 13, 2017 Page 9 of 11 Cleaners at 600 Oakton Street in an amount not-to-exceed $10,648 for the installation of an RPZ backflow prevention device and water pressure booster pump within the building’s plumbing systems in order to bring it into compliance with plumbing code requirements. Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (O3) Storefront Modernization Program Application for Red Hot Chilli Pepper Restaurant Staff and the Economic Development Committee recommend approval of financial assistance through the Storefront Modernization Program to Red Hot Chilli Pepper located at 500 Davis Street in an amount not-to-exceed $10,700 for the façade renovations including the addition of a revolving door, relocation of an accessible entrance, and installation of new windows and signage . Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (O4) Storefront Modernization Program Application for Good to Go Jamaican Cuisine Staff and the Economic Development Committee recommend approval of financial assistance through the Storefront Modernization Program for Good to Go Jamaican’s new location at 711 Howard Street in an amount not-to-exceed $50,000 for renovations including plumbing, electrical, HVAC, concrete work, masonry work, painting, drywall and demolition. Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total o f $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (O5) Resolution 22-R-17, Good To Go Jamaican Cuisine Request for CDBG Funding The Economic Development Committee and staff recommend City Council approval of Resolution 22-R-17 for a Community Development Block Grant (CDBG) loan in the amount of $25,000 to Good To Go Jamaican Cuisine LLC to purchase equipment needed for their new location at 711 Howard Street. Staff recommends using the CDBG Economic Development Fund (Account 15 of 465 City Council Agenda March 13, 2017 Page 10 of 11 215.21.5260.63064), with a budget of $175,500. To date, $75,000 has been allocated to Economic Development priorities in the City’s 2015-2019 Consolidated Plan and Action Plan. For Action Alderman Rainey motioned for approval of the Consent Agenda with a second from Alderman Tendam. Voice Vote of 8-0 and the motion passed. Items for discussion: (A2) City of Evanston Bills – March 14, 2017 $ 3,315,207.85 Alderman Miller motioned for approval with a second from Alderman Tendam. Roll Call vote 8-0 the motion passed with Alderman Miller voting no for the item involving the Evanston Now newspaper. (A3.13)Howard Street Theatre Architectural Services Contract with Ross Barney Architects, LLC Staff recommends that City Council authorize the City Manager to execute a contract to provide architectural services for the Howard Street Theatre with Ross Barney Architects, LLC (10 W. Hubbard, Chicago, IL) in the amount of $150,455. Funding for this project will be provided from Capital Improvement Program (CIP) Howard-Ridge TIF funds (Account 415.40.4116.62145 – 617016), which has an FY 2017 budget allocation of $1,400,000. The Howard Ridge TIF will issue debt and will pay the debt service costs for the architectural and construction costs for this project. For Action Alderman Miller motioned for approval with a second from Alderman Rainey. Roll Call vote was 7-1 the motion passed (Alderman Miller voted nay). (A3.15)Report Regarding Northwestern University’s Voluntary Annual Payments Referenced in its January 31, 2017 Letter to the City Staff recommends City Council receive this report regarding a recent Northwestern University property acquisition of 1840 Oak Avenue and a status report on the remaining properties owned by Northwestern in the Research Park district. For Action: Accept and Place on File Alderman Miller motioned for approval with a second from Alderman Rainey. A Roll Call vote was 8-0 and the motion passed. (A6) Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723 Howard Street to Theo Ubique Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the City Manager to execute a lease of City-owned real property located at 721-723 Howard Street with Theo Ubique. The lease would be for ten years and includes four, five-year options for additional lease periods. Rent is proposed to be $3,500 per month or $42,000 annually for the first three years. Theo Ubique will make six payments totaling $204,450 to the City to cover a portion of the costs 16 of 465 City Council Agenda March 13, 2017 Page 11 of 11 associated with renovating the building. A two-thirds majority of City Council is required to adopt Ordinance 23-O-17. For Introduction Alderman Miller motioned for approval with a second from Alderman Rainey. Roll Call vote was 7-1 the motion passed with a nay vote from Alderman Miller. Call of the Wards: Ward 1, Alderman Fiske had no report. Ward 3, Alderman Wynne invited all her residents to a coffee with her at bagel arts from 7-10 AM Thursday. Ward 4, Alderman Wilson had no report.. Ward 5, Alderman Holmes invited all to her 5th ward meeting 7 PM at Fleetwood. Ward 6, Alderman Tendam had no report. Ward 7, Alderman Revelle mentioned the kickoff meeting for Evanston Community Out- tech Project on March 15 in the Parasol room Ward 8, Alderman Rainey announced her 8th ward meeting at the Levy Center tomorrow night at 7 PM. Ward 9, Alderman Miller had no report. Mayor Tisdahl asked for a motion to adjourn and Alderman Wynne motioned to adjourn with a second from Alderman Tendam. The meeting ended at 8:30 PM. Submitted by, Rodney Greene, MMC City Clerk 17 of 465 ADMINISTRATION & PUBLIC WORKS COMMITTEE Monday, March 27, 2017 6:00 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR II. APPROVAL OF MINUTES OF REGULAR MEETING OF MARCH 13, 2017 III. ITEMS FOR CONSIDERATION ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – February 20, 2017 through March 5, 2017 $2,699,775.50 (A2) City of Evanston Bills – March 28, 2017 $2,501,825.81 Credit Card Activity – Period Ending January 31, 2017 $ 193,646.91 For Action (A3.1) Evanston Post Office Report Staff recommends City Council accept and place the Evanston Post Office Report on file. For Action: Accept and Place in File (A3.2) Service Agreement with Play-Well TEKnologies for Youth Engineering LEGO Camps Staff recommends that City Council authorize a sole source agreement with Play- Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA) through 2018 for instruction of youth engineering LEGO camps. Revenue from program registrations are deposited into the General Fund - Chandler-Newberger Center (Account 100.30.3035.53565). Instructional expenses are paid from the Chandler-Newberger Fund (Account 100.30.3035.62505), which has a FY 2017 budget of $53,305. For 2017, staff is projecting $31,075 in revenues and $22,500 in expenses. For Action 18 of 465 (A3.3) Approval of 2017 Special Events Calendar Staff recommends approval of the 2017 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes two new proposed events: National Alliance on Mental Illness Cook County N. Suburban (NAMI CCNS) 5K Run/Walk on Sunday, September 24 and a Motorcycle Classic on Sunday, October 15. The Human Services Committee approved the lakefront and park events on March 6, 2017. Certain events of over 250 participants or those requiring street closure require Administration and Public Works Committee and City Council approval. Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for Cit y events and City co-sponsored events. For Action (A3.4) Contract with Clark Dietz, Inc. for HVAC and Electrical Engineering Services at Chandler Newberger Center (RFP No. 17-08) Staff recommends City Council authorize the City Manager to execute a contract for engineering services related to the Chandler-Newberger Community Center HVAC and Electrical Improvements Project with Clark Dietz, Inc. (118 S. Clinton Street, Suite 700, Chicago, IL), in the amount of $80,965. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds as follows: Chandler HVAC Improvements (Account 415.40.4117.62145-617001) with a FY 2017 Budget of $75,000; Chandler Electrical Upgrades (Account 415.40.4217.62145-617002) with a FY 2017 Budget of $335,000; and (Account 415.40.4117.62145-617002) with a FY 2017 Budget of $65,000. For Action (A3.5) Contract with Cleanslate Chicago, LL for 2017 Mowing Services at Four City Parks Staff recommends City Council authorize the City Manager to execute a contract award for the 2017 Mowing Services to the low bidder, Cleanslate Chicago, LLC (1540 South Ashland, Chicago, IL) in the amount of $23,900.00. This contract is for one year of mowing services at the following four City Parks: Harbert, Beck, Butler and Twiggs. This was part of a joint bid with the Village of Skokie. Funding for this project is included in the proposed FY 2017 General Fund (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action 19 of 465 (A3.6) Purchase of Two Watercrafts from Brunswick Commercial & Government Products for the Parks, Recreation & Community Services Department Staff recommends City Council approval for the purchase of two (2) replacement watercrafts for the Parks, Recreation & Community Services Department from Brunswick Commercial & Government Products (420 Megan Z Avenue, Edgewater, FL) in the amount of $132,697. The purchase is through the City’s membership with the National Joint Purchasing Association. Funding will be from the Automotive Equipment Replacement (Account 601.19.7780.65550), with a FY 2017 Budget of $1,455,422. For Action (A3.7) Single Source Purchase of Seven Motorcycles from City Limits Harley- Davidson for the Evanston Police Department Traffic Management Bureau Staff recommends City Council approval of the purchase of seven (7) Harley- Davidson Motorcycles for the Evanston Police Department Traffic Management Bureau. The motorcycles will be purchased from City Limits Harley-Davidson (2015 N. Rand Road, Palatine, IL) in the amount of $108,276. Funding will be from the following sources: Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $75,276, with a FY 2017 Budget of $1,455,422; and Equipment Leasing Fund (Account 601.19.7780.62402) in the amount of $33,000, with a FY 2017 Budget of $50,000. For Action IV. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 20 of 465 Page 1; Rev. 3/22/2017 7:02:05 AM Administration and Public Works Committee Meeting Minutes of March 13, 2017 James C. Lytle Council Chambers – 6:00 p.m. Lorraine H. Morton Civic Center MEMBERS PRESENT: A. Rainey, D. Holmes, B. Miller, M. Wynne MEMBERS ABSENT: P. Braithwaite STAFF PRESENT: E. Storlie, M. Lyons, D. Stoneback, G. Farrar, W. Bobkiewicz, S. Levine, S. Flax, J. Maiworm, L. Biggs, S. Nagar, Chief Scott, DC Pickett, T. Nunez, P. D’Agostino, A. King, A. Villamin, I. Ogbo, K. Richardson, K. Hawk, K. Knapp STAFF ABSENT: E. Thomas-Smith, E. Sanchez, Chief Eddington, G. Gerdes, DC Barnes, L. Hemingway, D. King, R. Voss, K. Jensen, K. Danczak-Lyons, B. Dorneker, J. Leonard PRESIDING OFFICIAL: Ald. Miller I. DECLARATION OF A QUORUM: ALDERMAN MILLER, CHAIR A quorum being present, Ald. Miller called the meeting to order at 6:07p.m. II. PUBLIC COMMENT Mike Vasilko asked the Committee to withdraw Item A3.13 from the consent agenda pending an independent review of the Howard Street Theater project. He was concerned about the scoring method of the projects and believes them to be flexible and subjective. III. PRESENTATION OF THE CERTIFICATE OF ACHIEVEMENT FOR EXCELLENCE IN FINANCIAL REPORTING AWARD BY THE GOVERNMENT FINANCE OFFICERS ASSOCIATION Mary Rodino, Chief Financial Officer of District 202, presented the Finance Team of Martin Lyons, Ashley King and Andy Villamin with the Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association. IV. APPROVAL OF MINUTES OF REGULAR MEETING OF FEBRUARY 27, 2017 Ald. Wynne moved to accept the Minutes of February 27, 2017 A&PW meeting as submitted, seconded by Ald. Holmes. The Minutes of the February 27, 2017 A&PW meeting were approved unanimously 4-0. DRAFT - NOT APPROVED 21 of 465 Page 2; Rev. 3/22/2017 7:02:05 AM V. ITEMS FOR CONSIDERATION (A1) Payroll – February 6, 2017 through February 19, 2017 $ 3,007,215.30 (A2) City of Evanston Bills – March 14, 2017 $ 3,315,207.85 For Action Ald. Rainey moved to recommend approval of the City of Evanston Payroll through February 19, 2017 and FY 2017 City of Evanston bills through March 14, 2017, seconded by Ald. Miller. At Ald. Miller’s inquiry, Assistant City Manager Martin Lyons explains that advertising is approved dependent on its purpose. Department heads, Community Engagement, Purchasing and Community Development all advertise for various reasons. Ald. Miller stated that there is a growing call in the community to stop advertising with Evanston Now for perceived racial biases. He felt that it needs to be addressed and is voting against the payment for advertising to Evanston Now. Ald. Rainey made a reference to the Rules Committee for full evaluation of advertising and the City’s finances and investments, seconded by Miller. The Committee voted unanimously 4-0 to approve the payroll and bills with Ald. Miller voting against the payment to Evanston Now only (Page 34, 1510.62205). (A3.1) Fourth Quarter Financial Report for Fiscal Year 2016 Staff recommends City Council accept and place the Fourth Quarter Financial Report for FY 2016 on file. For Action: Accept and Place in File Ald. Holmes moved to recommend City Council accept and place the Fourth Quarter Financial Report for FY 2016 on file, seconded by Ald. Wynne. Assistant City Manager Lyons presented an overview of the FY 2016 fourth quarter financials. Items to note:  General fund revenue was 100.2% of budget  Expenses were 99% of budget  General fund balance is up $1.2 million from last year  Sales tax revenue is lower than expected  Parking meters and garages garnered more revenue than expected; parking ticket revenue is down  Community Development Block Grant funding may be cut by the Trump administration  Fire Pension fund earned 6%: Police Pension fund earned 6.9% The Committee voted unanimously 4-0 to accept and place the report on file. 22 of 465 Page 3; Rev. 3/22/2017 7:02:05 AM (A3.2) Self-Contained Breathing Apparatus Purchase with Municipal Emergency Services, Inc. Staff recommends City Council approval for the purchase of 38 Self-Contained Breathing Apparatus from Municipal Emergency Services, Inc., (124 East First Street, Deer Park, IL 61733). The cost of the purchase is $243,200. The funding will come in part from a grant competition through which the Fire Department won an award of $221,091 from the Department of Homeland Security’s Assistance to Firefighters Grant Program. The City of Evanston is responsible for 10% of that amount ($22,109) under the terms of the grant. The grant match funding source will come from funds budgeted to 100.23.2305.62670. For Action Ald. Wynne moved to recommend that City Council approval for the purchase of 38 Self-Contained Breathing Apparatus from Municipal Emergency Services, Inc., in the amount of $243,200, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the purchase. (A3.3) Professional Service Agreement with Connelly’s Ac ademy for Martial Arts Instruction at the Levy Center Staff recommends that City Council authorize the City Manager to execute a sole source agreement with Connelly’s Academy (9750 Karlov Avenue, Skokie, IL) through December 2018 for a martial arts program services at the Levy Senior Center. Revenue from program registrations are deposited into the General Fund Account, Levy Senior Center 100.30.3055.53565 and expenses for instruction paid from 100.30.3055.62505. Compensation for the vendor is based on the following percentages of revenue collected: 60% Vendor Revenue, 40% City Revenue. Staff projects total 2017 expenditure payments to Connelly’s Academy at $32,400 and revenues of $54,000.00, based on anticipated participation. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a sole source agreement with Connelly’s Academy through December 2018 for a martial arts program services at the Levy Senior Center, seconded by Ald. Wynne. The Committee voted unanimously 4-0 to approve the agreement. (A3.4) Single Source Purchase of Ford Original Equipment Manufacturer Parts and Vehicle Service from Golf Mill Ford Staff recommends City Council approval of a single source purchase of Original Equipment Manufacturer (OEM) parts and service with Golf Mill Ford Inc. (9401 N. Milwaukee Avenue, Niles, IL) in the amount of $86,500 through March of 2018. In April of 2012, the City went out for bid and Golf Mill Ford was selected as the lowest and only responsive bidder. Golf Mill Ford is the closest OEM dealer and will provide the City with a 30% discount off list price for parts. Funding for this purchase will be from the Major Maintenance, Materials to Maintain Autos Fund (Account 600.26.7710.65060), with a breakdown as follows: 23 of 465 Page 4; Rev. 3/22/2017 7:02:05 AM $69,500 for FY 2017 (with a budget of $1,050,000), and $17,000 for January – March 2018. For Action Ald. Holmes moved to recommend City Council approval of a single source purchase of Original Equipment Manufacturer (OEM) parts and service with Golf Mill Ford Inc. in the amount of $86,500 through March of 2018, seconded by Ald. Wynne. The Committee voted unanimously 4-0 to approve the purchase. (A3.5) Contract Renewal for Tire Repair and Recap Services from Wentworth Tire Service Staff recommends City Council approval for the City Manager to authorize a one (1) year renewal for tire repair and recap services in the amount of $24,672 with Wentworth Tire Service (300 North York Road, Bensenville, IL). In April 2016, staff solicited bids for tire mounting, dismounting, and recapping services for a one (1) year period, with the right to extend the agreement for up to two (2) one- year periods. This will be the first one (1) year request for renewal. Funding will be from the Tires and Tubes Fund (Account 600.19.7710.65065) with a budget of $100,000. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to approve a one (1) year renewal for tire repair and recap services in the amount of $24,672 with Wentworth Tire Service, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the services. (A3.6) Contract with Christopher B. Burke Engineering, Ltd. For Engineering Services for Phase 3 of the Fountain Square Renovation Project Staff recommends City Council authorize the City Manager to amend an existing engineering services contract for Phase 3 of the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd (9575 W. Higgins Road, Suite 600, Rosemont, IL 60018), in the amount of $345,634.01. This will modify the existing agreement amount from $401,897.88 to $747,531.89 and extend the contract deadline from June 30, 2017 to June 30, 2018. Funding is available from multiple funds as identified in the 2017 Capital Improvements Plan and as noted: $180,000 from the Washington National TIF (Account 415.40.4217.62145 – 516004) with a FY 2017 Budget of $180,000; and $165,634.01 from the 2017 GO Bond in the Capital Improvements Fund (from other project savings on Sheridan Rd/Chicago Ave project) (Account 415.40.4117.62145 – 516004) with a FY 2017 Budget of $200,000. No other project will be deferred as a result of the use of the Sheridan/Chicago Avenue cost savings. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to amend an existing engineering services contract for Phase 3 of the Fountain Square Renovation Project (RFP No. 15-68) with Christopher B. Burke Engineering, Ltd in the amount of $345,634.01 modifying the existing 24 of 465 Page 5; Rev. 3/22/2017 7:02:05 AM agreement amount from $401,897.88 to $747,531.89 and extending the contract deadline from June 30, 2017 to June 30, 2018, seconded by Ald. Wynne. The Committee voted unanimously 4-0 to approve the contract. (A3.7) Contract with Copenhaver Construction for Fountain Square Renovations Staff recommends City Council authorize the City Manager to execute a contract for the Fountain Square Renovation Project with Copenhaver Construction (75 Koppie Drive, Gilberts, Illinois) in the amount of $5,900,266.70. Funding is available from multiple funds as identified in the 2017 Capital Improvements Plan and as noted: $4,740,000 from the Washington National TIF (Account 415.40.4217.65515 – 516004) with a FY 2017 Budget of $4,740,000; $262,960.00 from the 2017 GO Bond in the Capital Improvements Fund (for Alt #7 - Sheridan Road lighting) (Account 415.40.4117.65515 – 415450) with a FY 2017 Budget of $290,000; and $897,306.70 from the 2017 GO Bond in the Capital Improvements Fund (from other project savings) (Account 415.40.4117.65515 – 516004) with a FY 2017 Budget of $1,000,000. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a contract for the Fountain Square Renovation Project with Copenhaver Construction in the amount of $5,900,266.70, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the contract. (A3.8) Contract with Landscape Concepts Management, Inc. for 2017 Green Bay Road Landscape Maintenance Staff recommends City Council authorize the City Manager to execute a contract for the 2017 Green Bay Road Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., (31745 Alleghany Rd., Grayslake, IL, 60030) in the amount of $24,966.90. Funding for this project is included in the proposed FY 2017 General Fund budget (Account 100.40.4330.62195), which has a total allocation of $142,000.00. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to execute a contract for the 2017 Green Bay Road Landscape Maintenance contract to the low bidder, Landscape Concepts Management, Inc., in the amount of $24,966.90, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the contract. (A3.9) Contract with Schroeder & Schroeder, Inc. for the 50/50 Sidewalk Replacement Project Staff recommends City Council authorize the City Manager to execute a contract for the 2017 50/50 Sidewalk Replacement Project (Bid No. 17-12) with Schroeder & Schroeder Inc. (7306 Central Park Avenue, Skokie, IL 60076) in the amount of $208,900.00. Funding will be provided from the Capital Improvement Program 25 of 465 Page 6; Rev. 3/22/2017 7:02:05 AM (CIP) General Obligation Bonds (Account 415.40.4117.65515 – 417021) in the amount of $150,000 and from estimated private funds in the amount of $58,900. This project is budgeted at $150,000 for FY 2017. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract for the 2017 50/50 Sidewalk Replacement Project (Bid No. 17-12) with Schroeder & Schroeder Inc. in the amount of $208,900.00, seconded by Ald. Wynne. At Ald. Rainey’s inquiry, Public Works Agency Bureau Chief Lara Biggs confirmed that 50/50 sidewalk requests are received via 311 from residents year round. The Committee voted unanimously 4-0 to approve the contract. (A3.10)Contract Extension for Pavement Patching with J.A. Johnson Paving Company Staff recommends that City Council authorize the City Manager to execute a one year contract extension for pavement patching with J.A. Johnson Paving Company (1025 E. Addison Ct., Arlington Heights, IL) in the amount of $600,000.00. This contract award is part of a bid let by the Municipal Partnering Initiative. Funding for this service will be from the Capital Improvement Fund (Account 415.40.4116.65515 - 417023) which has $600,000 budgeted for the supplemental patching program in 2017. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a one year contract extension for pavement patching with J.A. Johnson Paving Company in the amount of $600,000.00, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to approve the contract extension. (A3.11)Sole Source Purchase of Concrete from Ozinga Ready Mix Concrete, Inc. Staff recommends the City Council authorize the City Manager to execute a one- year single source contract for the purchase of concrete and flowable fill with Ozinga Ready Mix Concrete Inc. (2222 South Lumber Street, Chicago, IL) in the amount of $42,100. Funding will be provided as follows: General Fund (Account 100.40.4510.65055 with a budget of $100,000) in the amount of $26,900; Water Fund (Account 510.40.4540.65051 with a budget of $27,600) in the amount of $7,600; Sewer Fund (Account 515.40.4530.65051 with a budget of $10,000) in the amount of $7,600. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to execute a one-year single source contract for the purchase of concrete and flowable fill with Ozinga Ready Mix Concrete Inc. in the amount of $42,100, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the contract. 26 of 465 Page 7; Rev. 3/22/2017 7:02:05 AM (A3.12)Contract with Hoerr Construction for the 2017 CIPP Contract Staff recommends that City Council authorize the City Manager to execute a contract for the 2017 CIPP Sewer Rehabilitation Contract A (Bid No. 17-15) with Hoerr Construction, Inc. (1601-D W. Luthy Drive, Peoria, IL) in the amount of $210,088. Funding for this project is from Sewer Fund, Account 515.40.4535.62461 - 417010, which has a FY 2017 budget of $665,000. For Action Ald. Rainey moved to recommend City Council authorize the City Manager to execute a contract for the 2017 CIPP Sewer Rehabilitation Contract A (Bid No. 17-15) with Hoerr Construction, Inc. in the amount of $210,088, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the contract. (A3.13)Howard Street Theatre Architectural Services Contract with Ross Barney Architects, LLC Staff recommends that City Council authorize the City Manager to execute a contract to provide architectural services for the Howard Street Theatre with Ross Barney Architects, LLC (10 W. Hubbard, Chicago, IL) in the amount of $150,455. Funding for this project will be provided from Capital Improvement Program (CIP) Howard-Ridge TIF funds (Account 415.40.4116.62145 – 617016), which has an FY 2017 budget allocation of $1,400,000. The Howard Ridge TIF will issue debt and will pay the debt service costs for the architectural and construction costs for this project. For Action Ald. Holmes moved to recommend City Council authorize the City Manager to execute a contract to provide architectural services for the Howard Street Theatre with Ross Barney Architects, LLC in the amount of $150,455, seconded by Ald. Wynne. Ald. Rainey noted that she had no involvement in the vetting of contractors for this project. At Ald. Miller’s inquiry, Assistant City Manager Lyons explained the standard interview process. The interview scope is determined by the size of the RFP. Various factors are considered in scoring such as low bid, quality and pricing of proposals. Ald. Miller suggested reviewing the ordinance and Council delegation of authority. He would like to examine and codify the purchasing process including a formal challenge process. Assistant City Manager Lyons explained that bid challenges are referred to the Law Department. City Manager Bobkiewicz will provide more information at an April Committee meeting. He noted that this is the standard process in other communities. Ald. Wynne added that the lowest bid does not mean the best quality work. 27 of 465 Page 8; Rev. 3/22/2017 7:02:05 AM The Committee voted 3-1 with Ald. Miller opposed to approve the contract. (A3.14)Howard Street Corridor Improvement Project Engineering Services Contract with Christopher B. Burke Engineering, Ltd. Staff recommends that City Council authorize the City Manager to execute a contract to provide Phase I Engineering Services for the Howard Street Corridor Improvement Project with Christopher B. Burke Engineering, Ltd. (9575 W. Higgins Road, Suite 600 Rosemont, IL 60018) in the amount of $289,820.70. This project will be funded from the City’s Capital Improvement Program (CIP) 2017 General Obligation Bonds (Account No. 415.40.4117.65515-417002), which has an FY 2017 budget of $300,000. For Action Ald. Wynne moved to recommend City Council authorize the City Manager to execute a contract to provide Phase I Engineering Services for the Howard Street Corridor Improvement Project with Christopher B. Burke Engineering, Ltd. in the amount of $289,820.70, seconded by Ald. Holmes. The Committee voted unanimously 4-0 to approve the contract. (A3.15)Report Regarding Northwestern University’s Voluntary Annual Payments Referenced in its January 31, 2017 Letter to the City Staff recommends City Council receive this report regarding a recent Northwestern University property acquisition of 1840 Oak Avenue and a status report on the remaining properties owned by Northwestern in the Research Park district. For Action: Accept and Place on File Ald. Rainey moved to recommend City Council receive this report regarding a recent Northwestern University property acquisition of 1840 Oak Avenue and a status report on the remaining properties owned by Northwestern in the Research Park district, seconded by Ald. Wynne. Ald. Rainey was concerned that there is no assurance of how long the annual payment of taxes will be. Corporation Counsel Farrar has been in communication with the General Counsel’s office of Northwestern University and proposed to execute a Memorandum of Understanding for voluntary contribution and subsequent properties. The payment in lieu of taxes will reflect the increase in property value. The duration of payments will be discussed in a memo to be presented at a subsequent meeting. City Manager Bobkiewicz will address this item again at the April 24th meeting. The Committee voted unanimously 4-0 to accept and place the report on file. (A4) Resolution 23-R-17, Affirming the City of Evanston’s Commitment to Reimburse District 65 and District 202 Their Respective Shares of Northwestern University’s Payment in Lieu of Taxes 28 of 465 Page 9; Rev. 3/22/2017 7:02:05 AM Staff recommends City Council adopt Resolution 23-R-17 memorializing the City’s commitment to reimburse Evanston/Skokie School District 65 and Evanston Township High School District 202 their respective shares of Northwestern University’s voluntary annual payments to the City. For Action Ald. Holmes moved to recommend City Council adopt Resolution 23-R-17 memorializing the City’s commitment to reimburse Evanston/Skokie School District 65 and Evanston Township High School District 202 their respective shares of Northwestern University’s voluntary annual payments to the City, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the resolution. (A5) Resolution 24-R-17, Authorizing the City Manager to Sign an Illinois Department of Transportation Resolution for Improvement to Various Evanston Streets Staff recommends City Council adoption of Resolution 24-R-17 authorizing the City Manager to sign an Illinois Department of Transportation Resolution for improvement by municipality under the Illinois Highway Code for Improvements to various Evanston streets. This will allow the use of Motor Fuel Tax Funds in the amount of $1,400,000 for street resurfacing. Funding will be provided from the Motor Fuel Tax Fund (Fund 200) which has a total FY 2017 budget allocation of $1,391,000 and charged to Account 415.40.4217.65515 – 417004. For Action Ald. Wynne moved to recommend City Council adoption of Resolution 24- R-17 authorizing the City Manager to sign an Illinois Department of Transportation Resolution for improvement by municipality under the Illinois Highway Code for Improvements to various Evanston streets to allow the use of Motor Fuel Tax Funds in the amount of $1,400,000 for street resurfacing, seconded by Ald. Rainey. The Committee voted unanimously 4-0 to adopt the resolution. (A6) Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723 Howard Street to Theo Ubique Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the City Manager to execute a lease of City-owned real property located at 721-723 Howard Street with Theo Ubique. The lease would be for ten years and includes four, five-year options for additional lease periods. Rent is proposed to be $3,500 per month or $42,000 annually for the first three years. Theo Ubique will make six payments totaling $204,450 to the City to cover a portion of the costs associated with renovating the building. A two-thirds majority of City Council is required to adopt Ordinance 23-O-17. For Introduction Ald. Rainey moved to recommend City Council adopt Ordinance 23-O-17, authorizing the City Manager to execute a lease of City-owned real property located at 721-723 Howard Street with Theo Ubique, seconded by Ald. Wynne. 29 of 465 Page 10; Rev. 3/22/2017 7:02:05 AM The Committee voted 3-1 with Ald. Miller opposed to adopt the ordinance. VI. ITEMS FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT Ald. Wynne moved to adjourn the meeting, seconded by Ald. Holmes. The meeting was adjourned at 7:12pm. 30 of 465 To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/Chief Financial Officer Tera Davis, Accounts Payable Coordinator Subject: City of Evanston Payroll and Bills Date: March 22, 2017 Recommended Action: Staff recommends approval of the City of Evanston Payroll and Bills List. Summary: Payroll – February 20, 2017 through March 5, 2017 $ 2,699,775.50 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – March 28, 2017 $ 2,501,825.81 General Fund Amount – Bills list $ 328,815.12 General Fund Amount – Supplemental list $ 2,188.35 General Fund Total: $ 331,003.47 TOTAL AMOUNT OF BILLS LIST & PAYROLL $ 5,201,601.31 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid penalty, or to take advantage of early payment discounts. Credit Card Activity – Period Ending January 31, 2017 $ 193,646.91 Attachments: Bills List, February Credit Card Transactions For City Council Meeting of March 27, 2017 Item A1/A2 Business of the City by Motion: City Payroll and Bills For Action Memorandum 31 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 100 GENERAL FUND 100 GENERAL SUPPORT 21639 EYE MED VISION CARE EYE MED MONTHLY INVOICE 4,021.14 22725 VERIZON WIRELESS COMMUNICATION CHARGES 9,552.71 41335 ILLINOIS DEPT OF REVENUE *SALES TAX-FEB 17 1.00 100 GENERAL SUPPORT Total 13,574.85 1300 CITY COUNCIL 62295 WALTER BOBKIEWICZ REIMBURSEMENT: SPFLD LEGISLATIVE 145.77 1300 CITY COUNCIL Total 145.77 1505 CITY MANAGER 62295 WALTER BOBKIEWICZ REIMBURSEMENT: SPFLD LEGISLATIVE 100.43 1505 CITY MANAGER Total 100.43 1510 PUBLIC INFORMATION 64004 AVI SYSTEMS, INC.*BROADCAST EQUIPMENT REPLACEMENT 15,703.50 1510 PUBLIC INFORMATION Total 15,703.50 1555 FINANCIAL ADMINISTRATION 62360 SAM'S CLUB DIRECT MEMBERSHIP: FEES 15.00 1555 FINANCIAL ADMINISTRATION Total 15.00 1560 REVENUE & COLLECTIONS 51600 MAIER, CHRISTINE LOT 1 REFUND - MOVING OUT OF STATE 12.00 52010 NORTHWESTERN UNIVERSITY MOTOR POOL REFUND: WHEEL TAX 75.00 52010 JESSICA SHEAFFER REFUND: WHEEL TAX 150.00 52010 ZAYA K. DENARDO REFUND: WHEEL TAX 75.00 52010 DAVID BICE REFUND: WHEEL TAX 150.00 52010 JOANN JOINER *REFUND-WHEEL TAX OVERPAYMENT 25.00 52010 ALAN C. WILLIAM COLLECTORS OFFICE REFUNDS 75.00 52010 WILKIE HARRISON REFUND: WHEEL TAX 150.00 52010 MICHELLE CHINSKY REFUND: WHEEL TAX 150.00 52010 JOHN BIFULCO REFUND: WHEEL TAX 75.00 52010 RUTH KAPES REFUND: WHEEL TAX 75.00 52010 TRISTA HANNAN REFUND: WHEEL TAX 75.00 52010 MELISSA PETERSON REFUND: WHEEL TAX 75.00 52010 GUADALUPE MENDOZA REFUND: WHEEL TAX 10.00 52010 KOFI KWARTENG REFUND: WHEEL TAX 30.00 52010 CLAIR DURKES REFUND: WHEEL TAX 75.00 52010 AMERICAN VINTAGE HOMES REFUND: WHEEL TAX 70.00 52010 JAMES HART REFUND: WHEEL TAX 75.00 52010 JUDY PLANOS REFUND: WHEEL TAX 75.00 52010 YUBAI ZHOU REFUND: WHEEL TAX 75.00 52010 HOWARD KLEINSTEIN REFUND: WHEEL TAX 75.00 52010 LORI JENKINS REFUND: WHEEL TAX 150.00 52010 JEFFREY DAINTON REFUND: WHEEL TAX 75.00 52010 ALEXANDER BROWN REFUND: WHEEL TAX 75.00 52010 KEVIN L. JONES REFUND: WHEEL TAX 75.00 52010 BETTY J. LAMBERT REFUND: WHEEL TAX 200.00 52010 BROOKE J. SAUCIER REFUND: WHEEL TAX 75.00 52010 JOSE E. ROMERO REFUND: WHEEL TAX 225.00 52010 DEBORAH L. POOL REFUND: WHEEL TAX 75.00 52010 CHRISTOPHER COLEY REFUND: WHEEL TAX 75.00 52010 LORI BOLLOM REFUND: WHEEL TAX 75.00 52010 KEVIN A. NELSON REFUND: WHEEL TAX 75.00 52010 BATON BATON ZHUBI REFUND: WHEEL TAX 225.00 52010 FORTINO LEON REFUND: WHEEL TAX 75.00 52010 MARTIN MAXWELL REFUND: WHEEL TAX 75.00 52010 JIDE JIDE NZELIBE REFUND: WHEEL TAX 150.00 52010 SUJIT D PALLAVI S BHATIA REFUND: WHEEL TAX 75.00 52010 GEORGE H. LITMAN REFUND: WHEEL TAX 150.00 52010 SUSANA SOTO REFUND: WHEEL TAX 75.00 52010 DIANA CARDOS REFUND: WHEEL TAX 285.00 52010 GARY L. KAUFMAN REFUND: WHEEL TAX 150.00 52010 VERONICA HERRERA REFUND: WHEEL TAX 150.00 52010 VERONICA HERRERA WT WAS CHARGED 2X; OVERAGE APPLIED TO A637325 150.00 52010 DANIEL GRAZUTIS REFUND: WHEEL TAX 75.00 52010 ANTHONY M. PASCHAL REFUND: WHEEL TAX 75.00 52010 KHALID KAMAL / MADIHA JAMAL-ALAM REFUND: WHEEL TAX 75.00 52010 GRAY, DANIEL CITY COLLECTORS REFUNDS 150.00 52010 WEBB, LINDA COLLECTOR OFFICE REFUND 75.00 52010 EICHELBERG, ANN COLLECTOR OFFICE REFUND 75.00 52010 DOSS, CLAUDETTE WT CHARGED 2X, APPLIED OVERAGE TO G575511 113.00 52010 LIU, XIAOBING REFUND: WHEEL TAX 75.00 52010 PALMGREN, MARK REFUND: WHEEL TAX 75.00 52010 PARMET, REBECCA REFUND: WHEEL TAX 75.00 52010 JOSEPH HENRY JR.REFUND: WHEEL TAX 37.50 56175 ZWIRKOSKI, JASON REFUND: CANCELLED LOT PERMIT 270.00 61060 ACCOUNTING PRINCIPALS ACCOUNTING CLERK 2,902.90 62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 2,026.50 1560 REVENUE & COLLECTIONS Total 10,481.90 1570 ACCOUNTING 62280 FEDERAL EXPRESS CORP.SHIPPING 26.70 65095 OFFICE DEPOT OFFICE SUPPLIES 17.19 1570 ACCOUNTING Total 43.89 1571 TAX ASSESSMENT ADVOCACY 64545 FEYERHERD, PETE ASSESSOR INFORMATION MANAGER ANNUAL MAINTENANCE 550.00 1571 TAX ASSESSMENT ADVOCACY Total 550.00 132 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 1575 PURCHASING 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 45.00 65095 OFFICE DEPOT OFFICE SUPPLIES 21.70 1575 PURCHASING Total 66.70 5300 ECON. DEVELOPMENT FUND 62662 ANN RAINEY REIMBURSEMENT: HB DISTRICT MEETING 60.50 5300 ECON. DEVELOPMENT FUND Total 60.50 1705 LEGAL ADMINISTRATION 62345 FEDERAL EXPRESS CORP.SHIPPING 73.93 62509 SUSAN D BRUNNER HEARING OFFICER BRUNNER 2,870.00 62509 JEFFREY D. GREENSPAN HEARING OFFICER GREENSPAN 1,590.00 62509 MITCHELL C. EX HEARING OFFICER EX 2,430.00 65095 OFFICE DEPOT OFFICE SUPPLIES 113.48 1705 LEGAL ADMINISTRATION Total 7,077.41 1910 FINANCE DIVISION - REVENUE 51600 PAMELA KEYS DOUBLE PAID FOR LOT 1 SPACE FOR Q1 2017 36.00 1910 FINANCE DIVISION - REVENUE Total 36.00 1921 TAX ASSESSMENT ADVOCACY 66054 SENIORS CHOICE SENIOR CHOICE INSURANCE MONTHLY INVOICE 1,646.36 1921 TAX ASSESSMENT ADVOCACY Total 1,646.36 1929 HUMAN RESOURCE DIVISION 62160 TRANS UNION CORP BACKGROUND CHECKS-POLICE 163.18 62160 STANARD & ASSOCIATES PRE-EMPLOYMENT TESTING-POLICE 750.00 62270 QUEST DIAGNOSTICS CLINICAL LABORATORIES PRE-EMPLOYMENT TESTING-273.00 62310 NLS HEALTH & FITNESS CITYWIDE TRAINING 125.00 62310 ALT-ENTER, LLC CITYWIDE TRAINING 360.00 62630 SEDGWICK, INC.UNEMPLOYMENT INSURANCE-QUARTERLY INVOICE 1,400.00 1929 HUMAN RESOURCE DIVISION Total 3,071.18 1932 INFORMATION TECHNOLOGY DIVI. 62175 IRON MOUNTAIN OSDP BULK MEDIA DESTRUCTION 657.32 62175 IRON MOUNTAIN OSDP OFF SITE DATA STORAGE 692.44 62340 CDW GOVERNMENT INC.MICROSOFT SQL AND WINDOWS SERVER LICENSES & SOFTWARE SUPPORT 17,977.60 62380 XEROX CORPORATION COPY SERVICES 266.48 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 3,921.38 64505 AT & T COMMUNICATION CHARGES 22.06 64505 CALL ONE COMMUNICATION CHARGES 8,289.66 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 2,086.72 65555 MORGAN BIRGE & ASSOCIATES, INC.2 YEARS OF SUPPORT AND UPGRADES FOR VOICEMAIL 7,167.84 65555 MORGAN BIRGE & ASSOCIATES, INC.MAINTENANCE FOR CITY VOICE MAIL 125.00 1932 INFORMATION TECHNOLOGY DIVI. Total 41,206.50 1941 PARKING ENFORCEMENT & TICKETS 52505 LUIS A. TAPLA OVERPAID PARKING TICKET 700785575 15.00 52505 RENTAL CAR FINANCE COLLECTOR OFFICE REFUNDS 40.00 52505 KALEEM, DILNAZ PAID ON A WARNING CITATION #700793844 35.00 52505 PAGNINI, JENNIFER PAID FOR A CITATION THAT SHOULD HAVE BEEN VOIDED DUE TO ERROR 40.00 52505 WALLACE, ROBERT PARKING TICKET OVERPAYMENT 75.00 52505 TEMESKI, KAMILA OVERPAYMENT OF TICKET 700800899 10.00 52505 TOPPER, GARY OVERPAYMENT OF TICKET 700764960 25.00 62451 NORTH SHORE TOWING IMMOBILIZATION PROGRAM FEB 2017 3,330.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 38.03 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 170.55 1941 PARKING ENFORCEMENT & TICKETS Total 3,778.58 1950 FACILITIES 62225 COMCAST CABLE CABLE CHARGES 94.74 62225 AMERICAN BUILDING SERVICES DOOR REPLACEMENT OF WEST ENTRY AT POLICE HEADQUARTERS 2,242.72 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 62440 RAYNOR DOOR COMPANY SERVICE CENTER OVERHEAD DOOR SERVICE 154.50 62509 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 379.00 62518 ALARM DETECTION SYSTEMS, INC.HARLEY CLARK ALARM SERVICES APR-JUN 2017 153.00 64015 NICOR UTILITIES 315.01 65050 MARK VEND COMPANY COFFEE AND SUPPLIES FOR CIVIC CENTER 196.96 1950 FACILITIES Total 3,550.93 2105 PLANNING & ZONING 62185 MINUTEMAN PRESS PRINTING & RELATED SERVICES - TP4ALL SURVEY #2 1,128.96 62185 MINUTEMAN PRESS TP4ALL SURVEY #1 1,128.96 2105 PLANNING & ZONING Total 2,257.92 2126 BUILDING INSPECTION SERVICES 52095 ASHBURN POWER & LIGHT, INC.PERMIT 16ELEC-0341 REFUND 98.00 62236 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 151.60 62425 ELEVATOR INSPECTION SERVICE ELEVATOR INSPECTIONS 300.00 62464 SAFEBUILT ILLINOIS INSPECTION AND PLAN REVIEW SERVICE 3,957.78 65095 ALLEGRA PRINT & IMAGING CD OFFICE SUPPLIES 209.00 65095 ULINE CD OFFICE SUPPLIES 54.75 2126 BUILDING INSPECTION SERVICES Total 4,771.13 5300 ECON. DEVELOPMENT FUND 64545 CURSOR CONTROL INC CDM - 6 USER SUBSCRIPTION FOR 12 MONTHS 930.00 5300 ECON. DEVELOPMENT FUND Total 930.00 233 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 2205 POLICE ADMINISTRATION 62210 H&H PRINTING INFORMATION BOOKS PRINTING SERVICE 998.43 62272 NORTHERN ILLINOIS POLICE ALARM SYSTEM LANGUAGE LINE 26.30 62272 THOMSON REUTERS WEST INFORMATION CHARGES 487.60 62272 WILD CROW COMMUNICATION, INC PROFESSIONAL SERVICES - FEBRUARY 340.00 62360 NORTH REGIONAL MAJOR CRIMES TASK FORCE ANNUAL DUES 4,100.00 62375 PORTER LEE CORPORATION ANNUAL SOFTWARE SUPPORT 3,045.00 62490 EVANSTON FUNERAL & CREMATION BODY REMOVAL 325.00 65020 SUPER SEER CORPORATION SHIELDS 212.80 65020 KIESLER POLICE SUPPLY, INC.UNIFORM 120.00 65020 KIESLER POLICE SUPPLY, INC.UNIFORM - BALLISTIC HELMETS 774.35 65125 PRESTONS FLOWERS & GIFTS FLOWERS 120.00 2205 POLICE ADMINISTRATION Total 10,549.48 2240 POLICE RECORDS 65095 OFFICE DEPOT OFFICE SUPPLIES 147.34 2240 POLICE RECORDS Total 147.34 2250 SERVICE DESK 62509 SIMPLEX GRINNELL ANNUAL SERVICE - LOCKUP CLOCK 562.00 2250 SERVICE DESK Total 562.00 2251 311 CENTER 64505 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 2251 311 CENTER Total 10.02 2260 OFFICE OF ADMINISTRATION 62295 SENESE, JEREMY TRAINING/MEALS - JOHN REID INTERVIEWS & INTERROGATIONS 45.00 62295 COLLEGE OF LAKE COUNTY TRAINING - EVIDENCE TECHNICIAN 625.00 62295 GEYER, MIKHAIL TRAINING/MEALS - 40 HR JUVENILE SCHOOL 75.00 62295 CARTER, KENNETH TRAINING/MEALS - 40 HR JUVENILE SCHOOL 75.00 62295 EVANSTON ATHLETIC CLUB HEALTH CLUB USAGE - FEB 2017 423.15 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - JOHN REID ADVANCED INTERVIEWS & INTERROGATIONS 125.00 62295 NORTH EAST MULTI-REGIONAL TRAINING INC TRAINING - JOHN REID INTERVIEWS & INTERROGATIONS 800.00 62295 UNIVERSITY OF ILLINOIS -GAR 162 TRAINING - FIREARMS INSTRUCTOR 573.00 64565 COMCAST CABLE CABLE SERVICE 24.21 2260 OFFICE OF ADMINISTRATION Total 2,765.36 2280 ANIMAL CONTROL 64015 NICOR UTILITIES 510.03 2280 ANIMAL CONTROL Total 510.03 2291 PROPERTY BUREAU 65085 B&H PHOTO VIDEO EVIDENCE SUPPLIES 86.04 65125 ARTISTIC ENGRAVING BADGES & STARS 88.11 2291 PROPERTY BUREAU Total 174.15 2295 BUILDING MANAGEMENT 62225 ANDERSON PEST CONTROL PEST CONTROL 56.45 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 91.14 2295 BUILDING MANAGEMENT Total 147.59 2305 FIRE MGT & SUPPORT 62518 HENRICHSEN FIRE & SAFETY EXTINGUISHER RECHARGE 408.35 64015 NICOR UTILITIES 395.17 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 130.26 65020 AIR ONE EQUIPMENT NEW HIRE GEAR 4,703.00 65020 TODAY'S UNIFORMS INC.UNIFORMS 1,176.05 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 258.95 65050 HASTINGS AIR-ENERGY CONTROL EXHAUST REPAIR 958.40 2305 FIRE MGT & SUPPORT Total 8,030.18 2310 FIRE PREVENTION 53715 THOMAS, LUKAS REFUND: OVERPAYMENT ALARM RENEWAL 30.00 2310 FIRE PREVENTION Total 30.00 2315 FIRE SUPPRESSION 53675 ANDRES MEDICAL BILLING AMBULANCE SERVICES - FEBRUARY 2017 8,387.48 62295 MABAS DIVISION III 80 MEMBERS TRAINING 3,150.00 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY FIREFIGHTER TRAINING 160.00 62295 FIRE TRAINING RESOURCES / FFS LLC FIRE FIGHTER TRAINING 130.00 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 120.00 65015 PRAXAIR DISTIBUTION INC MEDICAL OXYGEN 625.26 65040 SAM'S CLUB DIRECT SUPPLIES: JANITORIAL 87.88 65085 W S DARLEY & CO SMALL TOOLS 284.32 65625 WORLDPOINT ECC, INC.CITIZEN CPR SUPPLIES 603.45 2315 FIRE SUPPRESSION Total 13,548.39 2407 HEALTH SERVICES ADMIN 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 65095 OFFICE DEPOT OFFICE SUPPLIES 56.77 2407 HEALTH SERVICES ADMIN Total 71.77 2435 FOOD AND ENVIRONMENTAL HEALTH 53105 EYM GROUP INC.REFUND: OVERPAYMENT 479.00 62474 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 40.08 62477 OFFICE DEPOT OFFICE SUPPLIES 13.99 62477 VERIZON WIRELESS COMMUNICATIONS CHARGES 215.65 64540 VERIZON WIRELESS COMMUNICATIONS CHARGES 56.34 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 151.60 2435 FOOD AND ENVIRONMENTAL HEALTH Total 956.66 334 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 2440 VITAL RECORDS 62490 IL DEPT OF PUBLIC HEALTH DEATH CERTIFICATES SURCHARGE FOR FEBRUARY 468.00 65095 OFFICE DEPOT OFFICE SUPPLIES 165.93 2440 VITAL RECORDS Total 633.93 2455 COMMUNITY HEALTH 62490 EVANSTON IMPRINTABLES T-SHIRTS RETHINK YOUR DRINK 598.60 2455 COMMUNITY HEALTH Total 598.60 3010 REC. BUSINESS & FISCAL MGMT 65095 OFFICE DEPOT OFFICE SUPPLIES 27.13 3010 REC. BUSINESS & FISCAL MGMT Total 27.13 3020 REC GENERAL SUPPORT 62210 ACTION PRINTING PRINTING OF SPRING/SUMMER MAGAZINE 5,094.46 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 94.75 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 390.12 65025 SAM'S CLUB DIRECT SUPPLIES: PROGRAM 62.16 3020 REC GENERAL SUPPORT Total 5,641.49 3025 PARK UTILITIES 64015 NICOR UTILITIES 1,628.97 3025 PARK UTILITIES Total 1,628.97 3030 CROWN COMMUNITY CENTER 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 62490 LAUNDRY WORLD LAUNDRY SERVICE 131.75 62505 GARY KANTOR MAGIC CLASS INSTRUCTOR 70.00 62505 MICHELLE A. VAN DER KARR DANCE INSTRUCTOR 820.00 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 17.54 65095 ALLEGRA PRINT & IMAGING ENVELOPES 211.00 65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER SUPPLY 191.00 3030 CROWN COMMUNITY CENTER Total 1,456.29 3035 CHANDLER COMMUNITY CENTER 62210 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER 171.40 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 30.00 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 31.20 3035 CHANDLER COMMUNITY CENTER Total 232.60 3040 FLEETWOOD JOURDAIN COM CT 62225 STA-KLEEN INC.MONTHLY DUCT AND EQUIPMENT CLEANING 41.00 62225 CINTAS CORPORATION #769 MONTHLY CLEANING FOR DOOR MATS 207.08 62225 CINTAS CORPORATION #770 MONTHLY CLEANING ON DOOR MATS 103.54 62225 CINTAS CORPORATION #771 MONTHLY CLEANING ON FLOOR MATS 103.54 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 30.00 62511 KEVIN SPARKMON SECURITY FOR PRIVATE RENTAL 120.00 65025 SAM'S CLUB DIRECT SUPPLIES: PROGRAM 70.90 3040 FLEETWOOD JOURDAIN COM CT Total 676.06 3045 FLEETWOOD/JOURDAIN THEATR 62490 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 3045 FLEETWOOD/JOURDAIN THEATR Total 15.00 3050 RECREATION OUTREACH PROGRAM 65025 SAM'S CLUB DIRECT SUPPLIES: SCHOOL PARTY 75.72 3050 RECREATION OUTREACH PROGRAM Total 75.72 3055 LEVY CENTER SENIOR SERVICES 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 75.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 232.05 62695 303 TAXI TAXI COUPON REIMBURSEMENT 24,200.00 62695 AMERICAN CHARGE SERVICE TAXI COUPON REIMBURSEMENT 1,546.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 65040 SUPERIOR INDUSTRIAL SUPPLY JANITORIAL SUPPLIES 219.70 65095 SAM'S CLUB DIRECT SUPPLIES: OFFICE 41.21 65110 MOBILE MINI, INC.MONTHLY STORAGE POD RENTAL 111.58 3055 LEVY CENTER SENIOR SERVICES Total 26,435.56 3065 BOAT RAMP-CHURCH ST 65045 TRAFFIC & PARKING CONTROL CO INC SUPPLIES 471.32 65045 WALSH MARINE PRODUCTS INC MARKERS 638.00 3065 BOAT RAMP-CHURCH ST Total 1,109.32 3075 BOAT STORAGE FACILITIES 65045 WALSH MARINE PRODUCTS INC SUPPLIES 553.00 3075 BOAT STORAGE FACILITIES Total 553.00 3080 BEACHES 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 37.90 64015 NICOR UTILITIES 26.33 65110 ELIFEGUARD, INC.PORTABLE OXYGEN TANKS 1,576.38 3080 BEACHES Total 1,640.61 3095 CROWN ICE RINK 62245 GROVER WELDING COMPANY WELDING WORK 250.00 62251 FOX VALLEY FIRE & SAFETY ALARM SYSTEM SERVICING 388.00 62251 TOTAL MECHANICAL SOLUTIONS, LLC MACHINE MAINTENANCE 1,899.69 62251 TOTAL MECHANICAL SOLUTIONS, LLC WATER TANK 2,965.00 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 18.95 62495 ANDERSON PEST CONTROL PEST MANAGEMENT 79.00 62508 CHAVANNES, SEBASTIEN BROOMBALL REFEREE 210.00 435 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 62508 FIERER-BLEVINS, SAMUEL BROOMBALL SCOREKEEPER 180.00 62508 SHAWN PFEIFFER BROOMBALL REFEREE 420.00 65040 SUPERIOR INDUSTRIAL SUPPLY CUSTODIAL SUPPLIES 480.52 65040 UNIFIRST CORPORATION JANITORIAL SUPPLY 52.61 65095 OFFICE DEPOT OFFICE SUPPLIES 50.88 3095 CROWN ICE RINK Total 7,009.65 3100 SPORTS LEAGUES 62508 EVANSTON BASEBALL & SOFTBALL ASSOCIATION SPORTS LEAGUE 850.00 65110 BURRIS EQUIPMENT CO.TOP DRESSER FOR SPORT FIELD MAINTENANCE 14,553.50 3100 SPORTS LEAGUES Total 15,403.50 3130 SPECIAL RECREATION 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 65025 SAM'S CLUB DIRECT SUPPLIES: PROGRAM 57.16 3130 SPECIAL RECREATION Total 72.16 3215 YOUTH ENGAGEMENT DIVISION 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 30.00 62490 HOUSE OF RENTAL MSYEP JOB FAIR CHAIRS AND TABLES 2,251.00 62490 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 37.90 3215 YOUTH ENGAGEMENT DIVISION Total 2,318.90 3225 GIBBS-MORRISON CULTURAL CENTER 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 62509 CINTAS CORPORATION #769 MONTHLY MAT SERVICE 87.05 3225 GIBBS-MORRISON CULTURAL CENTER Total 102.05 3605 ECOLOGY CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 64.97 62518 ALARM DETECTION SYSTEMS, INC.QUARTERLY ALARM CHARGES 128.16 62520 COLLECTIVE RESOURCE INC.MONTHLY TOTE PICK UP 48.00 65095 ILLINOIS PAPER DBA IMPACT NETWORKING LLC PAPER FOR ECOLOGY CENTER OFFICE 467.00 3605 ECOLOGY CENTER Total 708.13 3710 NOYES CULTURAL ARTS CENTER 62495 ANDERSON PEST CONTROL MONTHLY PEST CONTROL 41.88 3710 NOYES CULTURAL ARTS CENTER Total 41.88 3720 CULTURAL ARTS PROGRAMS 62509 DAYNA CALDERON ENTERTAINMENT COORDINATOR STARLIGHT & WORLD ARTS 800.00 65095 OFFICE DEPOT OFFICE SUPPLIES 27.14 3720 CULTURAL ARTS PROGRAMS Total 827.14 4105 PUBLIC WORKS AGENCY ADMIN 52130 DAVID BICE RESIDENTIAL PARKING PERMIT 30.00 52130 JUAN CASTILLO GALVAN; ELIZABETH RANDGAARD RESIDENTIAL PERMIT 15.00 52130 BRAM TAKEFMAN RESIDENTIAL PARKING PERMIT 15.00 52130 NATALIE DE LAURELL RESIDENTIAL PARKING PERMIT 15.00 52130 JOANNE KELLY RESIDENTIAL PARKING PERMIT 15.00 52130 SUSANNE SIMMONS RESIDENTIAL PARKING PERMIT 15.00 52130 WILLIAM W. LEE RESIDENTIAL PARKING PERMIT 15.00 52130 RACHEL MOSS RESIDENTIAL PARKING PERMIT 15.00 52130 PAUL FRANKEL RESIDENTIAL PARKING PERMIT 15.00 52130 SUSAN CAVALLO / ACAR LEASING RESIDENTIAL PARKING PERMIT 15.00 52130 JANE LEARY RESIDENTIAL PARKING PERMIT 15.00 52130 EDGAR PICHON / ARMELA PICHON RESIDENTIAL PARKING PERMIT 15.00 52130 ROBERT SHOLTES RESIDENTIAL PARKING PERMIT 15.00 52130 JESUS BOADA RESIDENTIAL PARKING PERMIT 15.00 52130 JOSEPH MILLER RESIDENTIAL PARKING PERMIT 15.00 52130 ALEXANDRA SALOMON RESIDENTIAL PARKING PERMIT 15.00 52130 PARESH CHHATRALA RESIDENTIAL PARKING PERMIT 15.00 52130 KAREN HO RESIDENTIAL PARKING PERMIT 15.00 52130 RYAN ROTH RESIDENTIAL PARKING PERMIT 15.00 52130 THOMAS J. BOYD RESIDENTIAL PARKING PERMIT 15.00 52130 AGBELE OBLAJURU RESIDENTIAL PARKING PERMIT 15.00 52130 JAMES SHREVE RESIDENTIAL PARKING PERMIT 15.00 52130 MUCHEN RESIDENTIAL PARKING PERMIT 15.00 52130 JULIE ADLER RESIDENTIAL PARKING PERMIT 30.00 52130 MELISSA BERLER RESIDENTIAL PARKING PERMIT 15.00 52130 TEJASWINI DESHPANDE RESIDENTIAL PARKING PERMIT 15.00 52130 GORR ALAN RESIDENTIAL PERMIT 17.00 52130 JORGE SANHUEZA KUSCHEL RESIDENTIAL PARKING PERMIT 15.00 52130 PAUL NYGUEN RESIDENTIAL PARKING PERMIT 53.00 52130 LACHANCE ERIK RESIDENTIAL PERMIT 37.50 52130 ELENA STELLO RESIDENTIAL PERMIT 45.00 52130 DIONISIO, RICHARD COLLECTOR OFFICE REFUNDS 15.00 52130 ROBINSON, LEON COLLECTOR OFFICE REFUNDS 19.00 52130 MEAD, HOWARD COLLECTOR OFFICE REFUND 15.00 52130 CHANDRA RITTER RESIDENTIAL PARKING PERMIT 15.00 52131 THERESE O NIELL / MICHAEL O NIELL VISITOR PASSES 4.00 52131 MELISSA BERLER VISITOR PASSES 2.00 52131 TEJASWINI DESHPANDE VISITOR PASSES 4.00 52131 CHARLES BROWN VISITOR PASSES 16.00 52131 ELLEN HAMPTON VISITOR PASSES 2.00 52131 ELIZABETH ADAMES VISITOR PASSES 11.00 62210 PRECISION MIDWEST LTD TOTAL STATION AND GPS SURVEY EQUIPMENT 12,000.00 62360 SAM'S CLUB DIRECT MEMBERSHIP: MULTI 15.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64545 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 1,610.75 65020 PRECISION MIDWEST LTD TOTAL STATION AND GPS SURVEY EQUIPMENT 15,478.36 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET 65.09 65090 PRECISION MIDWEST LTD TOTAL STATION AND GPS SURVEY EQUIPMENT 8,000.00 4105 PUBLIC WORKS AGENCY ADMIN Total 37,869.72 536 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 4300 ENVIRONMENTAL SERVICES 64505 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 65090 CINTAS FIRST AID & SUPPLY FIRST AID CABINET STOCKING 58.51 4300 ENVIRONMENTAL SERVICES Total 68.53 4330 GREENWAYS 65070 GROVER WELDING COMPANY STAND FOR SAND RAKE 272.67 65070 GROVER WELDING COMPANY STEEL 156.93 4330 GREENWAYS Total 429.60 4400 CAPITAL PLANNING & ENGINEERING 62210 MASTER GRAPHICS OCE PLOTTER USAGE FEES 410.80 65095 ALLEGRA PRINT & IMAGING WINDOW ENVELOPES PRINTING 237.00 4400 CAPITAL PLANNING & ENGINEERING Total 647.80 4500 INFRASTRUCTURE MAINTENANCE 62295 NORTHEASTERN ILLINOIS PUBLIC SAFETY TRAINING 75.00 64505 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 128.19 65625 GROVER WELDING COMPANY SPRAYER BAR FITTINGS AND MOUNTING PLATE 320.22 4500 INFRASTRUCTURE MAINTENANCE Total 523.41 4510 STREET MAINTENANCE 62415 KLF TRUCKING LEAF HAULING SERVICES 2,400.00 65055 PETER BAKER & SON CO.COLD PATCH 6,611.80 65055 OZINGA CHICAGO RMC, INC.CONCRETE 2,563.20 4510 STREET MAINTENANCE Total 11,575.00 4520 TRAF. SIG.& ST LIGHT MAINT 65070 GRAYBAR ELECTRIC STREET LIGHT FIXTURES 1,491.25 65070 ELCAST LIGHTING STREET LIGHT FIXTURE REPAIRS 1,515.00 65115 ARTS & LETTERS LTD.LETTERS FOR SIGN FABRICATION 130.00 65115 MIDWEST FENCE COMPANY GUARDRAIL REPAIR 1,481.00 4520 TRAF. SIG.& ST LIGHT MAINT Total 4,617.25 4550 MAINT-SNOW & ICE 62375 KLF TRUCKING SNOW HAULING SERVICE 12,750.00 62375 KLF TRUCKING SNOW HAULING SERVICES 1,062.50 62451 ALERT TOWING, INC.FINAL TOW RETAINER FEE 210.00 62451 EMERGENCY ROAD SERVICE, INC.FINAL TOW RETAINER FEE 210.00 62451 G & J TOWING C/O JOSE QUETELL, JR.FINAL TOW RETAINER FEE 210.00 62451 13-J TOWING FINAL TOW RETAINER FEE 210.00 62451 NORTH SHORE TOWING FINAL TOW RETAINER FEE 210.00 62451 WWF TOWING C/O JIMMY WILLIAMS FINAL TOW RETAINER FEE 210.00 62451 A1 DEPENDABLE ROADSIDE ASSISTANCE FINAL TOW RETAINER FEE 210.00 62451 DANIEL VAZQUEZ FINAL TOW RETAINER FEE 210.00 62451 T & C TOWING SERVICE, INC.FINAL TOW RETAINER FEE 210.00 62451 VIC'S TOWING, INC.FINAL TOW RETAINER FEE 420.00 62451 ILLINOIS RECOVERY AGENCY INC.FINAL TOW RETAINER FEE 420.00 62451 WILLIAM JESSUP DBA ASC FINAL TOW RETAINER FEE 210.00 62451 FRANCISCO DE JESUS DBA PONCH TOWING FINAL TOW RETAINER FEE 210.00 62451 ULRIC RECOVERY, INC.FINAL TOW RETAINER FEE 210.00 62451 FREEDOM TOWING, INC.FINAL TOW RETAINER FEE 210.00 62451 T-BONE TOWING FINAL TOW RETAINER FEE 210.00 62451 ALPHA CARRIER EXPERTS, INC.FINAL TOW RETAINER FEE 630.00 62451 MOBILE TRANSPORT, LLC FINAL TOW RETAINER FEE 630.00 62451 FRANKSA TOWING FINAL TOW RETAINER FEE 210.00 65015 MORTON SALT BULK ROCK SALT PURCHASE 40,242.10 4550 MAINT-SNOW & ICE Total 59,304.60 100 GENERAL FUND Total 328,815.12 175 GENERAL ASSISTANCE FUND 4605 GENERAL ASSISTANCE ADMIN 65095 OFFICE DEPOT OFFICE SUPPLIES 105.79 4605 GENERAL ASSISTANCE ADMIN Total 105.79 175 GENERAL ASSISTANCE FUND Total 105.79 195 NEIGHBORHOOD STABILIZATION FUND 5005 NSP-GENERAL ADMINISTRATION 64545 CURSOR CONTROL INC CDM - 6 USER SUBSCRIPTION FOR 12 MONTHS 1,860.00 5005 NSP-GENERAL ADMINISTRATION Total 1,860.00 195 NEIGHBORHOOD STABILIZATION FUND Total 1,860.00 205 EMERGENCY TELEPHONE (E911) FUND 5150 EMERGENCY TELEPHONE SYSTM 62295 POWER PHONE INC TRAINING - EMERGENCY MEDICAL DISPATCH 129.00 62295 POWER PHONE INC TRAINING - EMERGENCY MEDICAL DISPATCH 129.00 62295 POWER PHONE INC TRAINING - MEDICAL DISPATCH RECERTIFICATION 129.00 62509 CHICAGO COMMUNICATIONS, LLC.MOBILE RADIO 660.00 637 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 62509 MOTOROLA SOLUTIONS, INC.MAINTENANCE AGREEMENT RENEWAL FOR RADIO EQUIPMENT 20,602.08 65085 MOTOROLA SOLUTIONS, INC.COMMUNICATION EQUIPMENT 1,490.36 65085 RCM & ASSOCIATES HEADSET 87.00 5150 EMERGENCY TELEPHONE SYSTM Total 23,226.44 205 EMERGENCY TELEPHONE (E911) FUND Total 23,226.44 215 CDBG FUND 5187 REHAB CONSTRUCTION ADMIN 64545 CURSOR CONTROL INC CDM - 6 USER SUBSCRIPTION FOR 12 MONTHS 1,860.00 5187 REHAB CONSTRUCTION ADMIN Total 1,860.00 5220 CDBG ADMINISTRATION 65095 OFFICE DEPOT OFFICE SUPPLIES 172.68 5220 CDBG ADMINISTRATION Total 172.68 215 CDBG FUND Total 2,032.68 220 CDBG LOAN 5280 CD LOAN 65535 TERRY GARRITY PLUMBING HOUSING REHAB - 1539 McDANIEL 1,200.00 5280 CD LOAN Total 1,200.00 220 CDBG LOAN Total 1,200.00 240 HOME FUND 5430 HOME FUND 64545 CURSOR CONTROL INC CDM - 6 USER SUBSCRIPTION FOR 12 MONTHS 590.00 5430 HOME FUND Total 590.00 240 HOME FUND Total 590.00 250 AFFORDABLE HOUSING FUND 5465 AFFORDABLE HOUSING 62770 CURSOR CONTROL INC CDM - 6 USER SUBSCRIPTION FOR 12 MONTHS 590.00 5465 AFFORDABLE HOUSING Total 590.00 250 AFFORDABLE HOUSING FUND Total 590.00 330 HOWARD-RIDGE TIF FUND 5860 HOWARD RIDGE TIF 64015 NICOR UTILITIES 1,259.44 5860 HOWARD RIDGE TIF Total 1,259.44 330 HOWARD-RIDGE TIF FUND Total 1,259.44 415 CAPITAL IMPROVEMENTS FUND 4116 2016 BOND PROJECTS 416535 62145 STANLEY CONSULTANTS INC.MAIN ST. CORRIDOR IMPROVEMENT PROJECT RFP# 16-47 8,250.00 416529 65515 MIDWEST FENCE COMPANY REPAIR TO SECURITY FENCE AT SERVICE CENTER 5,981.00 416533 65515 CONNEXION ELECTRIC AND ENERGY SOLUTIONS PURCHASE OF STREET LIGHT POLE & LED FIXTURES 5,118.40 516012 65515 JASCO ELECTRIC CORPORATION DIRECTIONAL BORE FOR LAKEFRONT LIGHTING 3,290.00 4116 2016 BOND PROJECTS Total 22,639.40 4117 2017 GO BOND ISSUANCE 416535 62145 STANLEY CONSULTANTS INC.MAIN ST CORRIDOR IMPROVEMENT PROJECT RFP 16-47 2,221.28 4117 2017 GO BOND ISSUANCE Total 2,221.28 415 CAPITAL IMPROVEMENTS FUND Total 24,860.68 420 SPECIAL ASSESSMENT FUND 6383 SPECIAL ASSESSMENT 1476 56570 CITYWIDE TITLE CORPORATION SPECIAL ASSESSMENT REIMBURSEMENT FOR WARRANT 1476 158.86 6383 SPECIAL ASSESSMENT 1476 Total 158.86 6406 SPECIAL ASSESSMENT 1491 56570 MAHER PLACE LLC OVERPAYMENT OF SPECIAL ASSESSMENT WARRANT 1491 223.69 56590 MAHER PLACE LLC OVERPAYMENT OF SPECIAL ASSESSMENT WARRANT 1491 810.00 6406 SPECIAL ASSESSMENT 1491 Total 1,033.69 420 SPECIAL ASSESSMENT FUND Total 1,192.55 505 PARKING SYSTEM FUND 7005 PARKING SYSTEM MGT 53390 PAMELA KEYS DOUBLE PAID FOR LOT 1 SPACE FOR Q1 2017 114.00 53390 MAIER, CHRISTINE LOT 1 REFUND - MOVING OUT OF STATE 38.00 53510 COOK COUNTY COLLECTOR *PARKING TAX- FEB 709.00 62431 DUNBAR ARMORED ARMORED CAR SERVICES FOR THE CITY OF EVANSTON 5,768.70 62603 MOTIVATE INTERNATIONAL, INC.ONGOING FEES TO MOTIVATE TO BE PAID BY COE 17,071.26 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 20.15 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 18.95 7005 PARKING SYSTEM MGT Total 23,740.06 738 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 7015 PARKING LOTS & METERS 62245 TOTAL PARKING SOLUTIONS, INC.INSTALLATION & RECONFIGURATION OF PAY STATION 600 WASHINGTON 1,116.00 62375 MCGAW YMCA 4TH QUARTER PARKING METER COLLECTIONS 3,635.48 65070 DUNCAN PARKING TECHNOLOGIES, INC.MONTHLY FEE PER PARKING METER OF $7.25 FOR BACK OFFICE SUPPORT 12,586.00 65070 3C PAYMENT (USA) CORP CREDIT & DEBIT CARD TRANSACTION FEES FEB 2017 1,209.10 7015 PARKING LOTS & METERS Total 18,546.58 7025 CHURCH STREET GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAX- FEB 1,213.00 53515 GIUFFRE, FRAN *ACCESS CARD DEPOSIT REFUND 25.00 53515 ATLETICO PHYSICAL THERAPY PARKING GARAGE REFUND 50.00 53515 ZHANG, BING PARKING GARAGE REFUND 25.00 53515 CHYAN, YANN-JONG PARKING GARAGE REFUND 25.00 53515 LI, XIANG PARKING GARAGE REFUND 25.00 53515 WICKS, KATHY PARKING GARAGE REFUND 25.00 53515 LUNDBERG, NOAH PARKING GARAGE REFUND 25.00 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00 64505 CALL ONE COMMUNICATION CHARGES 227.74 7025 CHURCH STREET GARAGE Total 2,150.74 7036 SHERMAN GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAX- FEB 2,776.00 62660 MB EVANSTON SHERMAN, L.L.C.SHARED MAINT COSTS SHERMAN PLAZA GARAGE, RETAIL AND CONDO 7,016.41 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00 64505 CALL ONE COMMUNICATION CHARGES 703.57 7036 SHERMAN GARAGE Total 11,005.98 7037 MAPLE GARAGE 53500 COOK COUNTY COLLECTOR *PARKING TAX- FEB 1,416.00 53515 PORRETTA, HAYLEY PARKING GARAGE REFUND 25.00 53515 CARRASCO, CRYSTAL PARKING GARAGE REFUND 25.00 53515 KRAELA, CARMEN PARKING GARAGE REFUND 25.00 53515 ALMUBARAK, HAIDAR PARKING GARAGE REFUND 25.00 53515 GHANI, YUSUF PARKING GARAGE REFUND 25.00 53515 HELTON, TYLER PARKING GARAGE REFUND 25.00 53515 DEIVASIGAMANI, GOKULNAVEEN PARKING GARAGE REFUND 25.00 53515 CURRAN, PAUL PARKING GARAGE REFUND 25.00 53515 GLASS, CYNTHIA PARKING GARAGE REFUND 25.00 53515 WON, CHRISTINE PARKING GARAGE REFUND 25.00 53515 GOODMAN, NANCY PARKING GARAGE REFUND 25.00 53515 BERENS, SIDNEY PARKING GARAGE REFUND 25.00 53515 MCKENNA, JOANELL PARKING GARAGE REFUND 25.00 53515 TREJO, NOE PARKING GARAGE REFUND 25.00 53515 TORRES, FLOR PARKING GARAGE REFUND 25.00 53515 BROEKMAN, OSCAR PARKING GARAGE REFUND 25.00 53515 HOSSFELD, RICHARD PARKING GARAGE REFUND 25.00 53515 SOWINSKI, COLLEEN PARKING GARAGE REFUND 25.00 64505 COMCAST CABLE CABLE COMMUNICATION CHARGES 510.00 64505 CALL ONE COMMUNICATION CHARGES 979.41 7037 MAPLE GARAGE Total 3,355.41 505 PARKING SYSTEM FUND Total 58,798.77 510 WATER FUND 510 WATER FUND SUPPORT 22700 FURMAN, PATTI OVERPAYMENT OF ACCT #4451620-01 63.38 22700 SARAH GOODWIN OVERPAYMENT OF ACCT #1160510-03 99.73 22700 DWYER, ISAAC OVERPAID WATER BILL 100.00 22700 ZWICK, SIDNEY OVERPAYMENT OF ACCT #1180952-00 167.42 22700 KEENAN, ELIZABETH OVERPAYMENT OF ACCT #3362271-01 157.20 22700 PARK PL PROPERTY MANGMT - WESLEY REALTY OVERPAYMENT OF ACCT #3372170-09 35.69 22700 MAURER, MEG OVERPAYMENT OF ACCT #4450221-02 67.86 22700 GREENDALE & SILVERSTEIN OVERPAYMENT OF ACCT #6651292-00 89.49 22700 ALTISOURCE OVERPAYMENT OF ACCT #1130830-03 312.93 22700 JNS PROPERTY RENVTN LLC OVERPAYMENT OF ACCT #4421140-01 124.18 22700 BUFFALO JOES C/O E ANDERSON OVERPAYMENT OF ACCT #5550490-02 109.68 22700 SCILEPPI, TOM OVERPAYMENT OF ACCT #5561420-06 122.81 22700 SUNDELL, THOMAS OVERPAYMENT OF ACCT #6621970-00 67.89 510 WATER FUND SUPPORT Total 1,518.26 4200 WATER PRODUCTION 56140 ILLINOIS DEPT OF REVENUE *SALES TAX JAN 17 294.00 56140 ILLINOIS DEPT OF REVENUE *SALES TAX-FEB 17 260.00 64505 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 37.90 64505 CALL ONE COMMUNICATION CHARGES 258.78 65085 PRECISION MIDWEST LTD TOTAL STATION AND GPS SURVEY EQUIPMENT 8,000.00 4200 WATER PRODUCTION Total 8,850.68 4208 WATER BILLING 64540 VERIZON WIRELESS COMMUNICATION CHARGES 109.93 4208 WATER BILLING Total 109.93 4210 PUMPING 64015 NICOR UTILITIES 198.81 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 20.04 4210 PUMPING Total 218.85 4220 FILTRATION 62465 EUROFINS EATON ANALYTICAL DRINKING WATER LABORATORY TESTING SERVICES 445.00 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 20.04 65015 JCI JONES CHEMICALS, INC.LIQUID CHLORINE 2,648.00 65015 AFFINITY CHEMICAL, LLC LIQUID ALUMINUM SULFATE (PER SPEC)21,315.82 4220 FILTRATION Total 24,428.86 839 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 4225 WATER OTHER OPERATIONS 62180 DATA TRANSFER SOLUTIONS, LLC VUEWORKS SOFTWARE LICENSING FOR 2017 66,000.00 4225 WATER OTHER OPERATIONS Total 66,000.00 4540 DISTRIBUTION MAINTENANCE 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 170.55 65055 VL MOTION SYSTEMS, INC VALVE ACTUATOR 2,689.00 4540 DISTRIBUTION MAINTENANCE Total 2,869.57 510 WATER FUND Total 103,996.15 513 WATER DEPR IMPRV & EXTENSION FUND 7330 WATER FUND DEP, IMP, EXT 733094 65515 THIENEMAN CONSTRUCTION, INC.WATER TREATMENT PLANT RELIABILITY IMPROVEMENTS BID 29,700.00 7330 WATER FUND DEP, IMP, EXT Total 29,700.00 513 WATER DEPR IMPRV & EXTENSION FUND Total 29,700.00 515 SEWER FUND 4530 SEWER MAINTENANCE 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 170.55 4530 SEWER MAINTENANCE Total 180.57 515 SEWER FUND Total 180.57 520 SOLID WASTE FUND 4310 RECYCLING AND ENVIRONMENTAL MAIN 56155 ILLINOIS DEPT OF REVENUE *SALES TAX-FEB 17 15.00 62415 GROOT RECYCLING & WASTE SERVICES 2017 SOLID WASTE RESIDENTIAL REMOVAL 135,880.38 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 4310 RECYCLING AND ENVIRONMENTAL MAIN Total 135,905.40 520 SOLID WASTE FUND Total 135,905.40 600 FLEET SERVICES FUND 7705 GENERAL SUPPORT 64505 CALL ONE COMMUNICATION CHARGES 737.96 64540 VERIZON WIRELESS WIRELESS COMMUNICATION CHARGES 10.02 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 94.75 7705 GENERAL SUPPORT Total 842.73 7710 MAJOR MAINTENANCE 62295 CHICAGO PARTS & SOUND, LLC FORD TRAINING 640.00 62355 CINTAS #22 WEEKLY UNIFORM SERVICE 160.29 62355 CINTAS CORPORATION #769 WEEKLY MAT SERVICE 263.28 64540 VERIZON NETWORKFLEET, INC.FLEET TELEMATICS/AUTOMATIC VEHICLE LOCATORS 246.35 65015 1ST AYD CORPORATION HD WIPES & DISINFECTANT 404.54 65035 KELLER HEARTT CO, INC.500 GALLONS BULK 15W40 ENGINE OIL 4,660.00 65035 GAS DEPOT INC.7000 B11 DIESEL 14,020.51 65035 GAS DEPOT INC.7000 GAL DIESEL 13,844.18 65035 GAS DEPOT INC.7996 GALLONS UNLEADED 14,864.01 65035 GAS DEPOT INC.SIX MONTH AGREEMENT FOR FUEL PURCHASES THRU JUNE 2017 13,899.92 65060 R.A. ADAMS ENTERPRISES INC,TRUCK #613 CAB MOUNT REPAIRS AND BODY WORK 2,732.50 65060 ALLTECH AUTO INC.#107 BODY REPAIRS 915.00 65060 ATLAS BOBCAT, INC.#639 WHEELS 585.50 65060 BUCK BROTHERS, INC.#435 HOUR METER 109.47 65060 CINTAS #22 WEEKLY UNIFORM SERVICE 160.29 65060 CUMBERLAND SERVICENTER RELAY STARTER 90.19 65060 CUMBERLAND SERVICENTER SAFETY LANE COUPONS 1,150.00 65060 CUMMINS N POWER, LLC.#531 ENGINE REPAIRS 407.75 65060 DUXLER TIRE & CAR CENTER #601 ALIGNMENT 69.00 65060 GROVER WELDING COMPANY #685 WELDING REPAIRS 909.79 65060 GROVER WELDING COMPANY #713 HOPPER REPAIRS 592.44 65060 GROVER WELDING COMPANY #737 BOX REPAIRS 1,272.87 65060 GROVER WELDING COMPANY #759 INSTALL JUMP STARTER 672.48 65060 HAVEY COMMUNICATIONS INC.NEW EPD CAR#47 SET UP LIGHTING AND SIRENS 7,120.90 65060 HAVEY COMMUNICATIONS INC.REPAIR WIRING ON CAR #610 390.00 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO #910 BATTERIES 146.58 65060 INTERSTATE BATTERY OF NORTHERN CHICAGO BATTERIES 44.95 65060 LAKE/COOK C.V. JOINTS INC #571 AXLE REPAIRS 360.00 65060 LAKE/COOK C.V. JOINTS INC #601 AXLE REPAIRS 360.00 65060 NORTH SHORE TOWING #317 TOW TO RUSH TRUCK CENTER 225.00 65060 NORTH SHORE TOWING TOW KUBOTA TRACKLESS TO FLEET GARAGE 100.00 65060 PATTEN INDUSTRIES #642 FAN SHROUD 1,292.76 65060 PATTEN INDUSTRIES CREDIT FOR OVERPAYMENT ON #P50C0981745 -383.33 65060 PATTEN INDUSTRIES #683 GRADER AIR COMPRESSOR REPAIRS 4,040.14 65060 STANDARD EQUIPMENT COMPANY #714 HYD HOSE REPAIR 751.62 65060 STANDARD EQUIPMENT COMPANY CREDIT FOR RETURN -511.68 65060 TERMINAL SUPPLY CO.HD ZIP TIES 313.68 65060 WEST SIDE EXCHANGE #659 BUCKET BLADE CUTTING EDGE 1,421.00 65060 TEREX UTILITIES, INC.#577 BOOM BUCKET REPAIRS.17,520.00 65060 INTERSTATE POWER SYSTEMS, INC.FUEL FILTER 81.95 65060 GLOBAL EMERGENCY PRODUCTS, INC.#325 COOLANT REPAIRS 1,456.62 65060 GLOBAL EMERGENCY PRODUCTS, INC.#325 TRANS OIL COOLER 2,251.94 65060 GLOBAL EMERGENCY PRODUCTS, INC.HEADLIGHT BEZEL 94.21 65060 GLOBAL EMERGENCY PRODUCTS, INC.LED LIGHTS 47.92 65060 SPEX HAND WASH 15 CAR WASHES 1/24/17 - 2/2/17 176.50 65060 SPEX HAND WASH 15 CAR WASHES & 2 DETAILS 403.00 940 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 65060 SPEX HAND WASH 15 CAR WASHES & DETAIL 306.50 65060 SPEX HAND WASH 15 CAR WASHES 1/7/17 - 1/23/17 168.00 65060 SPEX HAND WASH 15 CAR WASHES 10/3/17 - 10/15/16 189.00 65060 SPEX HAND WASH 15 CAR WASHES 11/11/16 - 11/26/16 228.00 65060 SPEX HAND WASH 15 CAR WASHES 11/4/16 - 11/11/16 167.00 65060 SPEX HAND WASH 15 CAR WASHES 12/14/16 - 12/21/16 172.00 65060 SPEX HAND WASH 15 CAR WASHES 12/21/16 - 12/27/16 164.00 65060 SPEX HAND WASH 15 CAR WASHES 12/27/17 - 1/4/17 195.00 65060 SPEX HAND WASH 15 CAR WASHES 12-27/16 - 1/14/16 174.50 65060 SPEX HAND WASH 15 CAR WASHES 2/2/17 - 2/9/17 179.00 65060 RVM ENTERPRISES #623 HYDRAULIC FITTING 19.78 65060 ULINE NITRIL GLOVES 372.50 65060 ULINE NITRILE GLOVES 207.53 65060 REINDERS, INC.#533 MOWER DECK PARTS 2,008.74 65060 GOLF MILL FORD #114 FUEL FILTER REPAIRS 274.34 65060 GOLF MILL FORD #50 REPLACED STARTER 184.19 65060 GOLF MILL FORD #571 ABS SENSOR 82.48 65060 GOLF MILL FORD #571 BACKING PLATES 577.87 65060 GOLF MILL FORD #571 WHEEL HUB LOCK GASKET 63.34 65060 GOLF MILL FORD #601 CALIPERS 323.06 65060 GOLF MILL FORD #68 SPARK PLUG REPAIRS 333.00 65060 GOLF MILL FORD #761 REPLACE EGR COOLER 144.00 65060 GOLF MILL FORD #910 ARM REST PAD 48.00 65060 GOLF MILL FORD #914 REGEN 144.00 65060 GOLF MILL FORD #916 MANUAL REGEN 144.00 65060 GOLF MILL FORD CREDIT FOR CORE RETURN -200.00 65060 GOLF MILL FORD CREDIT FOR RETURNED PART -136.60 65060 GOLF MILL FORD CREDIT FOR RETURNED PARTS -283.22 65060 GOLF MILL FORD CREDIT FOR CORE RETURN -259.61 65060 SUBURBAN ACCENTS, INC.#37 EPD GRAPHICS 300.00 65060 SUBURBAN ACCENTS, INC.#47 REMOVAL OF GRAPHICS 150.00 65060 ORLANDO AUTO TOP #133 BUCKET SEAT REPAIRS 250.00 65060 CHICAGO PARTS & SOUND, LLC BLOWER MOTOR RESISTOR PIGTAIL 32.28 65060 CHICAGO PARTS & SOUND, LLC CREDIT FOR RETURNED BRAKE PADS -52.00 65060 ADVANCED PROCLEAN INC.FLEET POWER WASHING 1,229.00 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #623 ELBOW 17.93 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #623 THROTTLE KIT 488.43 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC #717 DOME LIGHT 32.41 65060 RUSH TRUCK CENTERS OF ILLINOIS, INC ABS SENSOR 210.84 65065 WENTWORTH TIRE SERVICE #613 TIRE M/D 249.85 65065 WENTWORTH TIRE SERVICE #923 TIRE REPAIRS 109.00 65065 WENTWORTH TIRE SERVICE 1 NEW TIRE 341.21 65065 WENTWORTH TIRE SERVICE 3 NEW TIRES 367.38 65065 WENTWORTH TIRE SERVICE 8 NEW TIRES 986.16 65085 DENNIS R LAWRENCE TOOL ALLOWANCE 2017 800.00 7710 MAJOR MAINTENANCE Total 121,877.01 600 FLEET SERVICES FUND Total 122,719.74 605 INSURANCE FUND 7800 RISK MANAGEMENT 62310 NORTH SHORE ENH OMEGA EMPLOYEE HEALTH SCREENINGS-HEP B 3,658.00 7800 RISK MANAGEMENT Total 3,658.00 605 INSURANCE FUND Total 3,658.00 Grand Total 840,691.33 1041 of 465 CITY OF EVANSTON BILLS LIST PERIOD ENDING 03.28.2017 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT SUPPLEMENTAL BILLS LIST ATTACHMENT GENERAL 100.21705 VARIOUS AMBULANCE REFUNDS 897.97 3610.53565 VARIOUS RECTRAC REFUNDS 1,290.38 2,188.35 INSURANCE VARIOUS IPBC HEALTH INSURANCE PREMIUM 1,196,528.92 VARIOUS VARIOUS WORKERS COMP 16,314.86 VARIOUS VARIOUS CASUALTY LOSS 25,867.65 VARIOUS VARIOUS WORKERS COMP 30,228.19 VARIOUS VARIOUS CASUALTY LOSS 322.11 1,269,261.73 SEWER 7555.68305 IEPA LOAN DISBURSEMENT SEWER FUND 171,173.91 171,173.91 VARIOUS VARIOUS BANK OF AMERICA PURCHASING CARD 193,646.91 VARIOUS TWIN EAGLE NATURAL GAS-FEBRUARY 18,702.79 212,349.70 1,654,973.69 Grand Total 2,495,665.02 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE 1142 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTION311 CENTERSNAPENGAGE CHAT $ 49.00 01/16/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE CHAT FEE311 CENTERWPY ONEREACH $ 198.00 01/16/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 MONTHLY LIVE TEXT FEE311 CENTERTARGET 00009274 $ 7.99 01/31/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311/THUMB DRIVE311 CENTERTARGET 00009274 $ 25.00 01/31/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS FOR BUILDING PERMIT QUALITY CONTROL311 CENTERTARGET 00009274 $ 39.92 01/31/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH311 GIFT CARDS FOR BUILDING PERMIT QUALITY CONTROL. TREATS FOR CAREER DAY HAVEN SCHOOL311 CENTERJEWEL #3428 $ 25.00 01/31/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS FOR BUILDING PERMIT QUALITY CONTROL311 CENTERWALGREENS #4218 $ 25.00 01/31/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH 311 GIFT CARDS FOR BUILDING PERMIT QUALITY CONTROLADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 1,295.19 01/02/2017 62245 AUTOMOTIVE EQ MAINTREFRIGERATORADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 60.67 01/02/2017 65050 BUILDING MAINTENANCE MATERIALMAGNET DOORSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 15.38 01/02/2017 65050 BUILDING MAINTENANCE MATERIALDOWNSPOUT FOR ENTRY WAYADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 9.90 01/02/2017 65050 BUILDING MAINTENANCE MATERIALDESK HOLE COVERSADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 546.24 01/02/2017 65050 BUILDING MAINTENANCE MATERIALCOUNCIL CHAMBERS LOCKSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 65.00 01/02/2017 65050 BUILDING MAINTENANCE MATERIALWIRE NUTSADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 8.99 01/02/2017 65050 BUILDING MAINTENANCE MATERIALFRIDGE WATER LINEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 184.16 01/02/2017 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIRADMIN SVCS/ FACILITIESSTANDARD PIPE $ 74.30 01/02/2017 65050 BUILDING MAINTENANCE MATERIALNEW FRIDGE WATER LINEADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 32.96 01/02/2017 65085 MINOR EQUIP & TOOLSWRENCHESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 4.06 01/02/2017 65085 MINOR EQUIP & TOOLSSHEET SCREWADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 107.00 01/04/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 103.00 01/04/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESRICHELIEU DET $ 247.68 01/04/2017 65050 BUILDING MAINTENANCE MATERIALCOUNTER TOP SUPPLIESADMIN SVCS/ FACILITIESSHERWIN WILLIAMS 70370 $ 660.00 01/04/2017 65050 BUILDING MAINTENANCE MATERIALWHITE BOARD PAINTADMIN SVCS/ FACILITIESWW GRAINGER $ 223.67 01/04/2017 65050 BUILDING MAINTENANCE MATERIALSUPPLIES FOR CIVIC CENTER 4TH FLOOR INSTALL OF ACADMIN SVCS/ FACILITIESSMARTSIGN $ 103.94 01/04/2017 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SIGNAGEADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 23.85 01/04/2017 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 361.24 01/04/2017 65050 BUILDING MAINTENANCE MATERIALGREENWAY SHOP POWERADMIN SVCS/ FACILITIESSTANDARD PIPE $ 141.40 01/04/2017 65050 BUILDING MAINTENANCE MATERIALFAUCET REPAIR AND TRUCK STOCKADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 109.84 01/05/2017 62440 OVERHEAD DOOR CONTRACT COSTS OVERHEAD DOOR REPAIRADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 279.00 01/05/2017 65040 JANITORIAL SUPPLIESJANITORIAL CARTADMIN SVCS/ FACILITIESCARRIER CORP - CML SVC $ 1,000.00 01/05/2017 65050 BUILDING MAINTENANCE MATERIALHEAT EXCHANGE FOR RTUADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 9.96 01/05/2017 65050 BUILDING MAINTENANCE MATERIALSHELVES FOR RECREATIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 328.07 01/05/2017 65050 BUILDING MAINTENANCE MATERIALSHELVES FOR RECREATIONADMIN SVCS/ FACILITIESWW GRAINGER $ 38.08 01/05/2017 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER BUILDING MATERIALSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 44.67 01/05/2017 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESMarch 27, 2017Page 1 of 2743 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESPURE ELECTRIC $ 173.33 01/05/2017 65050 BUILDING MAINTENANCE MATERIALGENERATOR HOOK UPADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 29.40 01/05/2017 65050 BUILDING MAINTENANCE MATERIALKEYS FOR HOWARD STREET BUILDINGADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 212.76 01/05/2017 65050 BUILDING MAINTENANCE MATERIALHUMIDITY PADS AND FILTERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 1,407.68 01/05/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR NEW EMPLOYEEADMIN SVCS/ FACILITIESCONNEXION $ 180.76 01/06/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 29.54 01/06/2017 65050 BUILDING MAINTENANCE MATERIALRADIATOR THERMOSTATADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 171.24 01/06/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ (85.62) 01/06/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALS REFUNDADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 57.41 01/06/2017 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 62.49 01/06/2017 65050 BUILDING MAINTENANCE MATERIALPRESSURE RELIEF VALVEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 310.20 01/06/2017 65050 BUILDING MAINTENANCE MATERIALTRUCK STOCKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 13.94 01/06/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 1,012.36 01/06/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR NEW EMPLOYEEADMIN SVCS/ FACILITIESAMAZON.COM $ 12.99 01/06/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESETSY.COM - MODERNMAPAR $ 63.98 01/06/2017 65625 FURNITURES AND FIXTURESCIVIC CENTER THIRD FLOOR LOUNGE ARTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 20.43 01/09/2017 65050 BUILDING MAINTENANCE MATERIALSTONE MATCHADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 23.66 01/09/2017 65050 BUILDING MAINTENANCE MATERIALSTONE MATCH AND TOOLSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 18.00 01/09/2017 65050 BUILDING MAINTENANCE MATERIALGENERATOR KEYSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 35.93 01/09/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 16.32 01/09/2017 65050 BUILDING MAINTENANCE MATERIALINSTALLATION SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 331.99 01/09/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 248.98 01/09/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESHAROLD'S TRUE VALUE HD $ 15.16 01/09/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR RECREATIONADMIN SVCS/ FACILITIESSMARTSIGN $ 21.77 01/09/2017 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER BUILDING MATERIALSADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 9.80 01/09/2017 65050 BUILDING MAINTENANCE MATERIALFILE CABINET KEYSADMIN SVCS/ FACILITIESAMAZON.COM $ 146.76 01/09/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESCONNEXION $ 4.92 01/09/2017 65050 BUILDING MAINTENANCE MATERIALHEATER PARTADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 36.12 01/09/2017 65050 BUILDING MAINTENANCE MATERIALTHERMOSTATADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 96.91 01/09/2017 65050 BUILDING MAINTENANCE MATERIALAUTO FILL ON BOILERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 179.86 01/09/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR NEW EMPLOYEEADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 60.43 01/09/2017 65085 MINOR EQUIP & TOOLSTOOLSADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 359.24 01/09/2017 65090 SAFETY EQUIPMENTWET FLOOR MATSADMIN SVCS/ FACILITIESSQ MIDWEST ENVIRON $ 1,118.50 01/10/2017 65050 BUILDING MAINTENANCE MATERIALPARTS FOR CO RAYADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 210.13 01/10/2017 65050 BUILDING MAINTENANCE MATERIALCO SENSORMarch 27, 2017Page 2 of 2744 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESCONNEXION $ 1,209.00 01/10/2017 65050 BUILDING MAINTENANCE MATERIALNEW FLASHLIGHT/BULBS FOR PARKSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 352.77 01/10/2017 65050 BUILDING MAINTENANCE MATERIALDOOR INTERCOMADMIN SVCS/ FACILITIESDD/BR #338026 Q35 $ 22.99 01/10/2017 65095 OFFICE SUPPLIESCOFFEE FOR MEETINGADMIN SVCS/ FACILITIESPATTEN $ 1,029.50 01/11/2017 62225 BLDG MAINT SVCSSERVICE WORK ON GENERATORADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 65.00 01/11/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESANDERSON PEST SOLUTION $ 464.20 01/11/2017 62225 BLDG MAINT SVCSPEST CONTROLADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 196.00 01/11/2017 62440 OVERHEAD DOOR CONTRACT COSTS GARAGE DOOR REPAIRSADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 272.12 01/11/2017 62440 OVERHEAD DOOR CONTRACT COSTS GARAGE DOOR REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 14.94 01/11/2017 65050 BUILDING MAINTENANCE MATERIALSTONE MATCHADMIN SVCS/ FACILITIESCONNEXION $ 47.53 01/11/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESSMARTSIGN $ 50.58 01/11/2017 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SIGNAGEADMIN SVCS/ FACILITIESPURE ELECTRIC $ 301.97 01/11/2017 65050 BUILDING MAINTENANCE MATERIALD BUILDING EXHAUSTADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 841.37 01/11/2017 65050 BUILDING MAINTENANCE MATERIALKEY SHOP SUPPLIESADMIN SVCS/ FACILITIESNORTHSHOREC $ 170.76 01/11/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESNOR NORTHERN TOOL $ 290.97 01/11/2017 65050 BUILDING MAINTENANCE MATERIALPALLET JACK FOR WAREHOUSEADMIN SVCS/ FACILITIESSTANDARD PIPE $ 35.91 01/11/2017 65050 BUILDING MAINTENANCE MATERIALPARASOL ROOM CONDENSATE DRAINADMIN SVCS/ FACILITIESSTANDARD PIPE $ 214.63 01/11/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 229.93 01/11/2017 65090 SAFETY EQUIPMENTSHELTER IN PLACE CABINETADMIN SVCS/ FACILITIESAMAZON.COM $ 67.60 01/11/2017 65625 FURNITURES AND FIXTURESCIVIC CENTER ROOM 2402 TABLEADMIN SVCS/ FACILITIESRICHELIEU AMERICA LTD $ 166.29 01/12/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 21.93 01/12/2017 65050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 94.72 01/12/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR PARASOL ROOM ACADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 135.80 01/12/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 432.80 01/12/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 376.99 01/12/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 97.26 01/12/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR RECREATIONADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 36.12 01/12/2017 65050 BUILDING MAINTENANCE MATERIALTHERMOSTATADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 503.79 01/12/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAIN AND TRUCK STOCKADMIN SVCS/ FACILITIESSMARTSIGN $ 58.74 01/12/2017 65085 MINOR EQUIP & TOOLSSHELTER IN PLACE SIGNSADMIN SVCS/ FACILITIESVARIDESK $ 545.00 01/12/2017 66040 GENERAL ADMINISTRATIONSIT STAND DESK PRCSADMIN SVCS/ FACILITIESNCH CORPORATION $ 132.08 01/13/2017 62225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/ FACILITIESNCH CORPORATION $ 132.08 01/13/2017 62225 BLDG MAINT SVCSCHEMICAL MAINTENANCEADMIN SVCS/ FACILITIESIN A & J SEWER $ 1,271.00 01/13/2017 62225 BLDG MAINT SVCSPUMP BASINSADMIN SVCS/ FACILITIESIN A & J SEWER $ 658.00 01/13/2017 62225 BLDG MAINT SVCSPUMP BASINSMarch 27, 2017Page 3 of 2745 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESIN A & J SEWER $ 987.00 01/13/2017 62225 BLDG MAINT SVCSPUMP BASINSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 60.19 01/13/2017 65050 BUILDING MAINTENANCE MATERIALROUTER BITS-TOOLSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 16.27 01/13/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 71.72 01/13/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESTEC 101 $ 89.54 01/13/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR RTUADMIN SVCS/ FACILITIESCONNEXION $ 467.08 01/13/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 77.85 01/13/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 91.61 01/13/2017 65050 BUILDING MAINTENANCE MATERIALSUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ (48.28) 01/13/2017 65050 BUILDING MAINTENANCE MATERIALGRAINGER SUPPLY REFUNDADMIN SVCS/ FACILITIESCONNEXION $ 165.30 01/13/2017 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTSADMIN SVCS/ FACILITIESCONNEXION $ 253.70 01/13/2017 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTSADMIN SVCS/ FACILITIESEVANSTON GLASS AND MIR $ 345.00 01/13/2017 65050 BUILDING MAINTENANCE MATERIALHOWARD STREET SUPPLIESADMIN SVCS/ FACILITIESEVANSTON GLASS AND MIR $ 260.00 01/13/2017 65050 BUILDING MAINTENANCE MATERIALFLEETWOOD SUPPLIESADMIN SVCS/ FACILITIESIN INNOVATIVE PLASTIC $ 28.22 01/13/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 171.24 01/13/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESEVANSTON SIGNS AND GRA $ 75.00 01/13/2017 65050 BUILDING MAINTENANCE MATERIALSIGN FOR SHOPADMIN SVCS/ FACILITIESSIMPLEXGRINNELL $ 1,754.50 01/16/2017 62225 BLDG MAINT SVCSTRANSPONDER AND BATTERY REPLACEMENTADMIN SVCS/ FACILITIESSMITHEREEN PEST MANAGE $ 96.00 01/16/2017 62225 BLDG MAINT SVCSPEST SERVICEADMIN SVCS/ FACILITIESRAYNOR DOOR CO $ 269.96 01/16/2017 62440 OVERHEAD DOOR CONTRACT COSTS GARAGE DOOR REPAIRADMIN SVCS/ FACILITIESTHYSSENKRUPPELEVATOR W $ 647.16 01/16/2017 62509 SERVICE AGREEMENTS/CONTRACTS FIRE 5 ELEVATOR SERVICE AGREEMENTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 120.46 01/16/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 264.75 01/16/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS TO FIX BASEBOARD HEATERADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 29.15 01/16/2017 65050 BUILDING MAINTENANCE MATERIALGENERATOR KEYSADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 23.86 01/16/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 19.14 01/16/2017 65050 BUILDING MAINTENANCE MATERIALPAINT SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 11.96 01/16/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESCARQUEST 2759 $ 8.21 01/16/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 16.97 01/16/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESSTANDARD PIPE $ 88.31 01/16/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 31.14 01/16/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 137.01 01/16/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 808.53 01/16/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR ISRAEL VALENZUELAADMIN SVCS/ FACILITIESMENARDS MORTON GROVE I $ 219.99 01/16/2017 65090 SAFETY EQUIPMENTSHELTER IN PLACE CABINETADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 8.49 01/16/2017 65095 OFFICE SUPPLIESPENSMarch 27, 2017Page 4 of 2746 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESRIDGEVIEW GRILL $ 36.42 01/16/2017 65095 OFFICE SUPPLIESPLANNING MEETING WITH SUPERVISORADMIN SVCS/ FACILITIESOFFICE DEPOT #510 $ 9.00 01/16/2017 65095 OFFICE SUPPLIESFILE FOR RPZ PAPERWORKADMIN SVCS/ FACILITIESMENARDS PLAINFIELD IL $ 14.99 01/17/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 261.40 01/17/2017 65050 BUILDING MAINTENANCE MATERIALKEY SHOP SUPPLIESADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 149.84 01/17/2017 65050 BUILDING MAINTENANCE MATERIALGIBBS MORRISON SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 19.74 01/17/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 34.25 01/18/2017 65050 BUILDING MAINTENANCE MATERIALPARTS FOR BOILERADMIN SVCS/ FACILITIESGEORGE PATTON ASSOCIAT $ 453.55 01/18/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/ FACILITIESJOHNSTONE SUPPLY OF NI $ 399.50 01/18/2017 65085 MINOR EQUIP & TOOLSMETER FOR TRUCKADMIN SVCS/ FACILITIESCONNEXION $ 67.02 01/18/2017 65085 MINOR EQUIP & TOOLSTOOLS FOR ISRAEL VALENZUELAADMIN SVCS/ FACILITIESFOX VALLEY FIRE AND SA $ 455.00 01/19/2017 62225 BLDG MAINT SVCSSPRINKLER INSPECTIONSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 121.90 01/19/2017 65050 BUILDING MAINTENANCE MATERIALEPOXY SEALANTADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 185.10 01/19/2017 65050 BUILDING MAINTENANCE MATERIALNURSING STATIONSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 972.99 01/19/2017 65050 BUILDING MAINTENANCE MATERIALSOLENOID VALVE FOR FEED TANKADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 296.86 01/19/2017 65050 BUILDING MAINTENANCE MATERIALPIPE TO REPAIR FEED TANKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 251.11 01/19/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 75.52 01/19/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR RECREATIONADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 972.99 01/19/2017 65050 BUILDING MAINTENANCE MATERIALPARTS FOR BOILERADMIN SVCS/ FACILITIESWW GRAINGER $ 29.22 01/19/2017 65050 BUILDING MAINTENANCE MATERIALBELTS FOR FLEETWOOD AIR COMPRESSORADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 17.62 01/19/2017 65050 BUILDING MAINTENANCE MATERIALBOILER ROOM FEED TANKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 29.90 01/19/2017 65085 MINOR EQUIP & TOOLSTRUCK TOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 105.69 01/19/2017 65085 MINOR EQUIP & TOOLSRODDING TOOLSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 49.00 01/19/2017 65095 OFFICE SUPPLIESTONER FOR PRINTERADMIN SVCS/ FACILITIESLAPORT INC $ 539.30 01/20/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 15.78 01/20/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BOILERSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 94.04 01/20/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR CIVIC CENTERADMIN SVCS/ FACILITIESCONNEXION $ 170.70 01/20/2017 65050 BUILDING MAINTENANCE MATERIALSUPPLIESADMIN SVCS/ FACILITIESPURE ELECTRIC $ 44.63 01/20/2017 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 138.69 01/20/2017 65050 BUILDING MAINTENANCE MATERIALOUTSIDE LIGHTSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 72.16 01/20/2017 65050 BUILDING MAINTENANCE MATERIALLEVY CENTER SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 106.20 01/20/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 20.33 01/23/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 47.96 01/23/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BOILER FEED TANKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 199.69 01/23/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESMarch 27, 2017Page 5 of 2747 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 187.96 01/23/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 147.80 01/23/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR DAN GONZALEZADMIN SVCS/ FACILITIESPURE ELECTRIC $ 143.35 01/23/2017 65050 BUILDING MAINTENANCE MATERIALBAY LIGHTSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 112.89 01/23/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 56.85 01/23/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLIESADMIN SVCS/ FACILITIESWW GRAINGER $ 184.66 01/23/2017 65050 BUILDING MAINTENANCE MATERIALBELTS FOR FLEETWOOD AIR HANDLERADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 9.84 01/23/2017 65050 BUILDING MAINTENANCE MATERIALCONDENSATE DRAINADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 104.47 01/23/2017 65085 MINOR EQUIP & TOOLSTRUCK TOOLSADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 85.72 01/23/2017 65090 SAFETY EQUIPMENTWET FLOOR MATSADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 50.24 01/23/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESADMIN SVCS/ FACILITIESLEMOI ACE HARDWARE $ 21.36 01/24/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 1,449.74 01/24/2017 65050 BUILDING MAINTENANCE MATERIALFLOAT SWITCH FOR BOILER 2ADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 1,500.00 01/24/2017 65050 BUILDING MAINTENANCE MATERIALFLOAT SWITCH FOR BOILER 2ADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 81.44 01/24/2017 65050 BUILDING MAINTENANCE MATERIALMATERIALS FOR BOILER FLOATSADMIN SVCS/ FACILITIESCONNEXION $ 18.50 01/24/2017 65050 BUILDING MAINTENANCE MATERIALWIRE LABELSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 30.00 01/24/2017 65050 BUILDING MAINTENANCE MATERIALCOST FOR FREIGHT ON DELIVERYADMIN SVCS/ FACILITIESCONNEXION $ 149.06 01/24/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 160.00 01/24/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 889.00 01/24/2017 65050 BUILDING MAINTENANCE MATERIALBOILER PARTSADMIN SVCS/ FACILITIESCONNEXION $ 40.00 01/24/2017 65050 BUILDING MAINTENANCE MATERIALMOTOR CONTROL REPAIRADMIN SVCS/ FACILITIESAMAZON.COM AMZN.COM/BI $ 387.77 01/24/2017 65050 BUILDING MAINTENANCE MATERIALGENERATOR TOOLSADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 40.91 01/24/2017 65050 BUILDING MAINTENANCE MATERIALCIVIC CENTER SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ (85.50) 01/24/2017 65050 BUILDING MAINTENANCE MATERIALSIGNAGE RETURNADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ (85.50) 01/24/2017 65050 BUILDING MAINTENANCE MATERIALSIGNAGE RETURNADMIN SVCS/ FACILITIESAMAZON.COM $ 76.02 01/24/2017 65090 SAFETY EQUIPMENTBUILDING MATERIALSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 7.57 01/25/2017 65050 BUILDING MAINTENANCE MATERIALPARTS FOR BOILER FLOATSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 617.36 01/25/2017 65050 BUILDING MAINTENANCE MATERIALCEILING TILES FOR COLLECTOR'S OFFICEADMIN SVCS/ FACILITIESPATTEN $ 136.96 01/25/2017 65050 BUILDING MAINTENANCE MATERIALGENERATOR KEYSADMIN SVCS/ FACILITIESUBREAKIFIX $ 119.99 01/25/2017 65050 BUILDING MAINTENANCE MATERIALPHONE REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 19.68 01/25/2017 65050 BUILDING MAINTENANCE MATERIALMEN'S WASHROOM REPAIRADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 10.97 01/25/2017 65085 MINOR EQUIP & TOOLSTRUCK TOOLSADMIN SVCS/ FACILITIESLAPORT INC $ 722.80 01/26/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 24.97 01/26/2017 65050 BUILDING MAINTENANCE MATERIALROUTER BIT TOOLSADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 295.98 01/26/2017 65050 BUILDING MAINTENANCE MATERIALNEW PUMP FOR BOILER 3March 27, 2017Page 6 of 2748 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ FACILITIESPURE ELECTRIC $ 356.94 01/26/2017 65050 BUILDING MAINTENANCE MATERIALINSTALLATIONADMIN SVCS/ FACILITIESPURE ELECTRIC $ 612.09 01/26/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESMOR ELECTRIC HEATING A $ 1,224.53 01/26/2017 65050 BUILDING MAINTENANCE MATERIALMAPLE GARAGE HVAC PARTSADMIN SVCS/ FACILITIESPAYPAL AMER LIQUID $ (65.07) 01/26/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING SUPPLY REFUNDADMIN SVCS/ FACILITIESCONNEXION $ 579.76 01/26/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTSADMIN SVCS/ FACILITIESCONNEXION $ (15.06) 01/26/2017 65050 BUILDING MAINTENANCE MATERIALSUPPLY REFUNDADMIN SVCS/ FACILITIESJOHNSON LOCKSMITH INC $ 15.00 01/26/2017 65050 BUILDING MAINTENANCE MATERIALGENERATOR KEYSADMIN SVCS/ FACILITIESPURE ELECTRIC $ 474.97 01/26/2017 65050 BUILDING MAINTENANCE MATERIALWASHROOM OUTLET REPAIRSADMIN SVCS/ FACILITIESEVANSTON SIGNS AND GRA $ 45.00 01/26/2017 65050 BUILDING MAINTENANCE MATERIALRECEIVING DOCK SIGNADMIN SVCS/ FACILITIESABLE DISTRIBUTORS $ 383.42 01/26/2017 65050 BUILDING MAINTENANCE MATERIALPILOT ASSEMBLY FOR FLEETWOOD BOILERADMIN SVCS/ FACILITIESDREISILKER ELEC MOT $ 272.49 01/26/2017 65050 BUILDING MAINTENANCE MATERIALMOTOR FOR FIRE 2 ENTRANCE WAYADMIN SVCS/ FACILITIESSTANDARD PIPE $ 77.08 01/26/2017 65050 BUILDING MAINTENANCE MATERIALMEN'S ROOM REPAIRADMIN SVCS/ FACILITIESCGI CANVAS ON DEMAND $ 76.40 01/26/2017 65625 FURNITURES AND FIXTURESCIVIC CENTER ARTWORKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 233.16 01/27/2017 65050 BUILDING MAINTENANCE MATERIALGUN RACKADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ (24.97) 01/27/2017 65050 BUILDING MAINTENANCE MATERIALROUTER BIT TOOLS RETURNADMIN SVCS/ FACILITIESANDERSON LOCK CO $ 944.04 01/27/2017 65050 BUILDING MAINTENANCE MATERIALKEY SHOP SUPPLIESADMIN SVCS/ FACILITIESAMAZON.COM $ 8.99 01/27/2017 65095 OFFICE SUPPLIESFILE FOLDERSADMIN SVCS/ FACILITIESAMAZONPRIME MEMBERSHIP $ 99.00 01/30/2017 62360 MEMBERSHIP DUESMEMBERSHIP FEEADMIN SVCS/ FACILITIESRIXON CUSTOM EQUIPMENT $ 600.00 01/30/2017 62440 OVERHEAD DOOR CONTRACT COSTS GARAGE DOOR REPAIRSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 139.57 01/30/2017 65050 BUILDING MAINTENANCE MATERIALGENERAL ELECTRICAL SUPPLIESADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 37.92 01/30/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 207.60 01/30/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MATERIALSADMIN SVCS/ FACILITIESRIXON CUSTOM EQUIPMENT $ 295.00 01/30/2017 65050 BUILDING MAINTENANCE MATERIALRFID CARDSADMIN SVCS/ FACILITIESPAYPAL LENASALE $ 113.49 01/30/2017 65085 MINOR EQUIP & TOOLSLASER METER TOOLADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 98.77 01/30/2017 65085 MINOR EQUIP & TOOLSCLEAN UP TOOLSADMIN SVCS/ FACILITIESTHE HOME DEPOT #1902 $ 39.18 01/30/2017 65085 MINOR EQUIP & TOOLSGLOVES FOR DRAIN RODDINGADMIN SVCS/ FACILITIESGIH GLOBALINDUSTRIALEQ $ 48.95 01/31/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 1,400.00 01/31/2017 65050 BUILDING MAINTENANCE MATERIALLIGHTS FOR PDHQADMIN SVCS/ FACILITIESAMAZON MKTPLACE PMTS $ 69.21 01/31/2017 65050 BUILDING MAINTENANCE MATERIALSUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 1,000.00 01/31/2017 65050 BUILDING MAINTENANCE MATERIALSUPPLIESADMIN SVCS/ FACILITIESCONNEXION $ 170.00 01/31/2017 65050 BUILDING MAINTENANCE MATERIALPD SUPPLIESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 824.55 01/31/2017 65050 BUILDING MAINTENANCE MATERIALD BUILDING GRATESADMIN SVCS/ FACILITIESSTANDARD PIPE $ 54.50 01/31/2017 65050 BUILDING MAINTENANCE MATERIALCOACH HOUSE SUMP PUMPADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ 29.95 01/04/2017 62160 EMPLOYMENT TESTING SERVICESEMPLOYMENT VERIFICATIONMarch 27, 2017Page 7 of 2749 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMIN SVCS/ HUMAN RESAMAZON.COM AMZN.COM/BI $ 18.51 01/04/2017 65095 OFFICE SUPPLIESCERTIFICATE PAPERADMIN SVCS/ HUMAN RESEQF TALX CORPORATION $ (29.95) 01/10/2017 62160 EMPLOYMENT TESTING SERVICESREFUND OF CHARGE MADE IN ERROR IN DECEMBER 2016ADMIN SVCS/ HUMAN RESACCURATE BIOMETRICS IN $ 1,500.00 01/24/2017 62160 EMPLOYMENT TESTING SERVICESFINGERPRINTINGADMIN SVCS/ HUMAN RESCROWN TROPHY 54 $ 30.00 01/25/2017 65125 OTHER COMMODITIESSERVICE PLAQUE - LEVARADMIN SVCS/ HUMAN RESNATL PUBLIC EMPLOYER L $ 195.00 01/27/2017 62295 TRAINING & TRAVELIPELRA CONFERENCE FEE - RGUSTAFSONADMIN SVCS/FLEETGLOVEAMERICA.COM $ 84.15 01/04/2017 65060 MATERIALS TO MAINTAIN AUTOSXXL NITRIL GLOVESADMIN SVCS/FLEETWW GRAINGER $ 17.10 01/04/2017 65060 MATERIALS TO MAINTAIN AUTOSPRESSURE GAUGEADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN $ 40.00 01/09/2017 65060 MATERIALS TO MAINTAIN AUTOSIPASS REPLENISH POLL CARSADMIN SVCS/FLEETSQ SQ SW EQUIPMENT S $ 166.00 01/09/2017 65060 MATERIALS TO MAINTAIN AUTOSEMERGENCY TEMP SENSORADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 194.12 01/09/2017 65060 MATERIALS TO MAINTAIN AUTOSMULTIPLE SIZES UNIONSADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 99.64 01/12/2017 65060 MATERIALS TO MAINTAIN AUTOSCUT OFF WHEELSADMIN SVCS/FLEETIL TOLLWAY AUTO REPLEN $ 40.00 01/16/2017 65060 MATERIALS TO MAINTAIN AUTOSIPASS REPLENISH POOL CARSADMIN SVCS/FLEETAMAZON MKTPLACE PMTS $ 10.38 01/16/2017 65060 MATERIALS TO MAINTAIN AUTOS9 VOLT BATTERY PIGTAILSADMIN SVCS/FLEETAMAZON.COM $ 33.70 01/26/2017 65060 MATERIALS TO MAINTAIN AUTOS2 PETERSON LIGHT BARSADMIN SVCS/FLEETAMAZON.COM AMZN.COM/BI $ 310.49 01/26/2017 65085 MINOR EQUIP & TOOLSOTC BALL JOINT SETADMIN SVCS/FLEETIMPERIAL SUPPLIES $ 40.23 01/26/2017 65085 MINOR EQUIP & TOOLSNUTSET TOOLADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 6.70 01/27/2017 65060 MATERIALS TO MAINTAIN AUTOSFLAT WASHERS #325ADMIN SVCS/FLEETAMAZON.COM $ 78.15 01/27/2017 65060 MATERIALS TO MAINTAIN AUTOSC-FRAME UPDATE KITADMIN SVCS/FLEETCONNEXION $ 162.00 01/30/2017 65060 MATERIALS TO MAINTAIN AUTOSELECTRICAL BOXES FOR 324 AND STOCKADMIN SVCS/FLEETLEMOI ACE HARDWARE $ 2.99 01/30/2017 65060 MATERIALS TO MAINTAIN AUTOSNIPPLE 1.5 X 2"ADMIN SVCS/FLEETWW GRAINGER $ 561.63 01/30/2017 65085 MINOR EQUIP & TOOLS3 DIGITAL FLOW METERSADMIN SVCS/FLEETWW GRAINGER $ 78.50 01/31/2017 65085 MINOR EQUIP & TOOLSSAFETY PIN FOR TRAILER ATTACHMENTSADMIN SVCS/FLEETWW GRAINGER $ 78.50 01/31/2017 65085 MINOR EQUIPMENT AND TOOLSSAFETY PIN FOR TRAILER ATTACHMENTSADMN SVCS /HUMAN RESUSPS PO 1626220204 $ 13.18 01/31/2017 62315 POSTAGE3RD Q 941X AND 4TH Q POSTAGEADMN SVCS/INFO SYSSHI INTERNATIONAL CORP $ 2,558.00 01/02/2017 62340 IS SUPPORT FEESEMAIL SOFTWARE SERVICES (SPAM, ETC.)ADMN SVCS/INFO SYSILLINOIS GEORGRAPHIC I $ 60.00 01/02/2017 62360 MEMBERSHIP DUESILGISA MEMBERSHIP FEEADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 995.00 01/02/2017 64510 TELECOMM EQ (IS)DATACENTER TWINAX CABLESADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 995.00 01/02/2017 64510 TELECOMM EQ (IS)DATACENTER TWINAX CABLESADMN SVCS/INFO SYSHEARTLAND BUSINESS SYS $ 3,486.72 01/02/2017 65555 PERSONAL COMPUTER EQNETWORKING HARDWAREADMN SVCS/INFO SYSAGILE IT $ 3,500.00 01/05/2017 62185 OTHER CONSULTING SERVICESCERTIFICATE AUTHORITY PROJECTADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 826.24 01/05/2017 64510 TELECOMM EQ (IS)CISCO COMPACT SWITCH NORTH TANKADMN SVCS/INFO SYSHEARTLAND BUSINESS SYS $ 625.95 01/06/2017 64510 TELECOMM EQ (IS)CISCO APADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 29.47 01/06/2017 64510 TELECOMM EQ (IS)RACK EAR CISCO SWITCH NORTH TANKADMN SVCS/INFO SYSAPPLE STORE #R089 $ 1,198.00 01/06/2017 65555 PERSONAL COMPUTER EQIPAD PRO AND KEYBOARD CASE FOR ALD FISKEMarch 27, 2017Page 8 of 2750 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/INFO SYSZAPIER.COM/CHARGE $ 15.00 01/09/2017 62340 IS SUPPORT FEESMONTHLY CHARGE FOR API SOFTWAREADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 88.44 01/09/2017 64510 TELECOMM EQ (IS)POWER CABLESADMN SVCS/INFO SYSMONOPRICE, INC. $ 245.74 01/09/2017 64510 TELECOMM EQ (IS)CAT5 CABLINGADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 27.98 01/09/2017 65555 PERSONAL COMPUTER EQ2 HEADSETS FOR GOOGLE HANGOUTSADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 41.51 01/09/2017 65555 PERSONAL COMPUTER EQRAPID WALL ACCHARGERADMN SVCS/INFO SYSAMAZON.COM $ 431.12 01/10/2017 64510 TELECOMM EQ (IS)DATACENTER CABLE MANAGEMENTADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 1,854.00 01/12/2017 62250 COMPUTER EQUIPMENT MAINT.CISCO CABLESADMN SVCS/INFO SYSISACA $ 195.00 01/12/2017 62295 TRAINING & TRAVELISACA ANNUAL MEMBERSHIPADMN SVCS/INFO SYSSENTINEL TECHNOLOGIES $ 376.00 01/12/2017 64510 TELECOMM EQ (IS)SHERMAN WIRELESS CAMERA NODEADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 27.98 01/13/2017 65555 PERSONAL COMPUTER EQ2 HEADSETS FOR GOOGLE HANGOUTSADMN SVCS/INFO SYSAMAZON.COM $ 268.46 01/13/2017 65555 PERSONAL COMPUTER EQPHONE LINE TESTING EQUIPMENT1 FLUKE TS30 TEST SET1 FLUKE IMPACT PUNCH DOWN TOOLADMN SVCS/INFO SYS EDITME $ 49.00 01/16/2017 62340 IS SUPPORT FEES MONTHLY CHARGE FOR IT WIKIADMN SVCS/INFO SYS SENTINEL TECHNOLOGIES $ 1,246.00 01/16/2017 64510 TELECOMM EQ (IS) CHURCH AND SHERMAN DOWNTOWN CAMERAS ANTENNASADMN SVCS/INFO SYS SENTINEL TECHNOLOGIES $ 644.00 01/18/2017 64510 TELECOMM EQ (IS)WIRELESS AP POE INJECTORSADMN SVCS/INFO SYSLOGMEININC.COM $ (15.59) 01/19/2017 65555 PERSONAL COMPUTER EQREFUND FOR TAX FROM LOGMEINADMN SVCS/INFO SYSHEARTLAND SERVICES $ 84.66 01/20/2017 65555 PERSONAL COMPUTER EQTOUGHBOOK REPAIRADMN SVCS/INFO SYSHELLO HELLOFAX $ 79.91 01/23/2017 62340 IS SUPPORT FEESMONTHLY CHARGE FOR CITY FAX SOFTWAREADMN SVCS/INFO SYSAMAZON MKTPLACE PMTS $ 834.92 01/23/2017 64510 TELECOMM EQ (IS)COLLECTOR'S OFFICE SECURITY CAMERASADMN SVCS/INFO SYSISSUU $ 19.00 01/24/2017 62340 IS SUPPORT FEESMONTHLY CHARGE FOR CE WEB SOFTWAREADMN SVCS/INFO SYSCDW GOVERNMENT $ 1,346.27 01/25/2017 64510 TELECOMM EQ (IS)EPD SFP TRANSCEIVERSADMN SVCS/INFO SYSAMAZON.COM AMZN.COM/BI $ 125.44 01/26/2017 64510 TELECOMM EQ (IS)EPL FIBER OPTIC CABLESADMN SVCS/INFO SYSMICROSOFT ANSWER DE $ 499.00 01/26/2017 64515 TELECOMM EQUIP MAINTENANCEMICROSOFT ENTERPRISE SUPPORT - PRINT SERVER CLUSTERADMN SVCS/INFO SYSATT BILL PAYMENT $ 1,012.85 01/27/2017 64505 TELECOMMUNICATIONS CARRIER LINE CH AT&T BILL FOR ACCOUNT 8310003614675ADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 1,333.71 01/27/2017 65555 PERSONAL COMPUTER EQ9 - MONITORS 24 INCHADMN SVCS/INFO SYSDMI DELL HIGHER EDUC $ 592.76 01/27/2017 65555 PERSONAL COMPUTER EQ4 - MONITORS 24IN FOR PDADMN SVCS/INFO SYSBIZNESSAPPS $ 59.00 01/30/2017 62340 IS SUPPORT FEESMONTHLY CHARGE FOR PRCS MOBILE APPADMN SVCS/INFO SYS22 - LOU MALNATIS PIZZ $ 72.57 01/30/2017 65025 FOODPIZZA AND SALAD FOR IT TEAM TO CELEBRATE GOOGLE LAUNCH AND 2016 ACCOMPLISHMENTS.ADMN SVCS/INFO SYSZENDESK, INC. $ 464.00 01/30/2017 65555 PERSONAL COMPUTER EQHELP DESK SOFTWARE MONTHLY BILLADMN SVCS/INFO SYSMONOPRICE, INC. $ 223.48 01/31/2017 64510 TELECOMM EQ (IS)SUPPLIES - CAT5E CABLESADMN SVCS/PARKIING SVCSLIONHEART $ 857.50 01/02/2017 62225 BLDG MAINT SVCSGENERATOR SERVICEADMN SVCS/PARKIING SVCSLA FORCE INC $ 1,320.36 01/02/2017 65050 BUILDING MAINTENANCE MATERIALMAGNETIC DOOR CLOSUREADMN SVCS/PARKIING SVCSFEDEX 785172614676 $ 220.51 01/02/2017 68205 PUBLIC WKS CONTINGENCIESSHIPPING OF PARKING METERSADMN SVCS/PARKIING SVCSSAMSCLUB #6444 $ 100.00 01/04/2017 62360 MEMBERSHIP DUESMEMBERSHIP FEESADMN SVCS/PARKIING SVCSTHE HOME DEPOT #1902 $ 82.44 01/12/2017 65050 BUILDING MAINTENANCE MATERIALSHOP SUPPLIESMarch 27, 2017Page 9 of 2751 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONADMN SVCS/PARKIING SVCSSAMS CLUB #6444 $ 44.80 01/12/2017 65090 SAFETY EQUIPMENTWATER AND EMERGENCY SUPPLIESADMN SVCS/PARKIING SVCSTHE HOME DEPOT #1902 $ 114.48 01/19/2017 65050 BUILDING MAINTENANCE MATERIALWASTE CANSADMN SVCS/PARKIING SVCSWW GRAINGER $ 342.96 01/23/2017 65050 BUILDING MAINTENANCE MATERIALREPLACEMENT LAMPSADMN SVCS/PARKIING SVCSNORTH SHORE UNIFORM IN $ 126.65 01/25/2017 65020 CLOTHINGPARKING ENFORCEMENT OFFICER UNIFORM SHIRTS AND ACCESSORIES.ADMN SVCS/PARKIING SVCSGALLS $ 276.94 01/26/2017 65020 CLOTHINGNEW SAFETY JACKET FOR PARKING ENFORCEMENT OFFICER PATTERSONADMN SVCS/PARKIING SVCSBRICEPAC E-SHOW $ 300.00 01/27/2017 62295 TRAINING & TRAVELPARKING INDUSTRY EXHIBITION. ONE DAY ATTENDANCE FOR MARCOS CLASSEN.ADMN SVCS/PARKIING SVCSWW GRAINGER $ 246.78 01/30/2017 65050 BUILDING MAINTENANCE MATERIALREPLACEMENT LAMPSCITY COUNCIL ADMINAMERICAN 00106434706276 $ 57.97 01/12/2017 62295 TRAINING & TRAVELAIRFARE FOR U.S. CONFERENCE OF MAYORS CONFERENCE IN WASHINGTON, DC JANUARY 16-19, 2017 FOR MAYOR TISDAHLCITY COUNCIL ADMINAMERICAN 00121087507166 $ 344.40 01/12/2017 62295 TRAINING & TRAVELAIRFARE FOR U.S. CONFERENCE OF MAYORS CONFERENCE IN WASHINGTON, DC JANUARY 16-19, 2017 FOR MAYOR TISDAHLCITY COUNCIL ADMINCOMCAST CHICAGO CS 1X $ 400.00 01/13/2017 64540 TELECOMMUNICATIONS - WIRHIGH SPEED INTERNET ONLY FOR 5TH WARD ALDERMAN FOR JANUARY 2017 THRU MAY 2017CITY MGR'S OFFBENNISONS BAKERY INC $ 70.10 01/02/2017 65025 FOODFOOD ORDER FOR NOBEL PRIZE/KEY TO CITY JANUARY 9CITY MGR'S OFFCRAINS CHIC SUBSCRIP $ 89.00 01/04/2017 65635 PERIODICALSCRAINS CHICAGO SUBSCRIPTION FOR WALLY BOBKIEWICZCITY MGR'S OFFEVANSTON CHAMBER OF CO $ 85.00 01/09/2017 62605 OTHER CHARGESWALLY BOBKIEWICZ ATTENDANCE AT CHAMBER DINNERCITY MGR'S OFFBLUESTONE $ 246.00 01/10/2017 65025 FOODFOOD FOR CITY COUNCIL MEETING 1-9-17CITY MGR'S OFFVALLI PRODUCE $ 86.81 01/10/2017 65025 FOODFOOD FOR NOBEL PRIZE PRESENTATION AT COUNCILCITY MGR'S OFFVALLI PRODUCE $ 129.00 01/10/2017 65125 OTHER COMMODITIESHEALTHY FOOD FOR CITY EMPLOYEES - HEALTHY WORK COMMITTEECITY MGR'S OFFUNDERGROUND PRINTING $ 656.50 01/11/2017 62295 TRAINING & TRAVELGOOGLE GUIDE TSHIRTS AND GIFT FOR TRAINERS/EARLY ADOPTERSCITY MGR'S OFFKOI FINE ASIAN CUISINE $ 92.80 01/11/2017 66040 GENERAL ADMINISTRATIONFOOD FOR LASH ARTS WORKING GROUP MEETINGCITY MGR'S OFFNIU OUTREACH $ 225.00 01/12/2017 62295 TRAINING & TRAVELKIMBERLY RICHARDSON REGISTRATION FOR ILCMA CONFERENCECITY MGR'S OFFSQ LA COCINITA RES $ 195.00 01/20/2017 65025 FOODFOOD FOR CITY COUNCIL DINNER 1-23-17CITY MGR'S OFFSQ ORRINGTON FOODS $ 339.02 01/20/2017 66040 GENERAL ADMINISTRATIONFOOD FOR ARTS COUNCIL MEETINGCITY MGR'S OFFUNITED 01629240444580 $ (17.99) 01/23/2017 62295 TRAINING & TRAVELWI-FI EXPENSE REIMBURSEMENTCITY MGR'S OFFWHOLEFDS GBR #10570 $ 56.12 01/24/2017 62295 TRAINING & TRAVELFOOD FOR DIRECTORS AND MANAGERS MEETINGCITY MGR'S OFFINTERNATION $ 295.00 01/26/2017 62295 TRAINING & TRAVELWALLY BOBKIEWICZ REGISTRATION FOR MIDWEST REGIONAL SUMMITCITY MGR'S OFFINTERNATION $ 750.00 01/30/2017 62360 MEMBERSHIP DUESINTERNATIONAL HISPANIC NETWORK MEMBERSHIPCITY MGR'S OFFWALGREENS #2619 $ 50.00 01/30/2017 65125 OTHER COMMODITIESADMIN SERVICES DEPARTMENT MEETING MATERIALSCITY MGR'S OFFVALLI PRODUCE $ 74.11 01/30/2017 65125 OTHER COMMODITIESFOOD ADMIN. SERVICES DEPARTMENT MEETINGCMO/ FINANCE ADMINNIU OUTREACH $ 225.00 01/09/2017 62295 TRAINING & TRAVELREGISTRATION FOR ILCMA WINTER CONFERENCE - M LYONSCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 77.89 01/10/2017 65095 OFFICE SUPPLIESAD NOTICE BID 17-09 2017 MAIN LIBRARY UNDERGROUND PARKING GARAGE UPGRADE PHASE IICMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 2,288.00 01/18/2017 62205 ADVERTISINGAD NOTICE BID 17-05 FOUNTAIN SQUARE RENOVATION PROJECT #516004 FOUNTAIN SQUARE AND SHERMAN AVENUECMO/ FINANCE ADMINCITY OF EVANSTON PAY A $ 1.50 01/20/2017 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 78.69 01/23/2017 62205 ADVERTISINGAD NOTICE BID 17-12 2017 50/50 SIDEWALK AND CURB REPLACEMENT PROGRAM PROJECT # 417021 SIDEWALK 50/50 REPLACEMENTCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 2,268.00 01/25/2017 62205 ADVERTISINGAD NOTICE RFP 17-11 STREET LIGHT MASTER PLAN PROJECT PLANNING SERVICES PROJECT # 417015 STREETLIGHT MASTER PLAN STUDYCMO/ FINANCE ADMINAMAZON MKTPLACE PMTS $ 324.00 01/25/2017 65625 FURNITURES AND FIXTURESFURNITURE AND SUPPLIES FOR THE 3RD FLOOR LOUNGEMarch 27, 2017Page 10 of 2752 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONCMO/ FINANCE ADMINCITY OF EVANSTON PAY A $ 1.25 01/26/2017 62295 TRAINING & TRAVELPARKING FOR MEETINGCMO/ FINANCE ADMINPRAIRIEMOON $ 96.07 01/26/2017 62295 TRAINING & TRAVELTEAM LUNCHCMO/ FINANCE ADMINAMAZON MKTPLACE PMTS $ 212.56 01/26/2017 65625 FURNITURES AND FIXTURESFURNITURE AND SUPPLIES FOR THE 3RD FLOOR LOUNGECMO/ FINANCE ADMININ M S F GRAPHICS INC $ 1,495.00 01/27/2017 62210 PRINTINGRESIDENTIAL PERMITS PRINTINGCMO/ FINANCE ADMINGOVERNMENT FINANCE $ 380.00 01/27/2017 62295 TRAINING & TRAVELREGISTRATION FOR ANNUAL GFOA CONFERENCE - M LYONSCMO/ FINANCE ADMINBRICEPAC E-SHOW $ 300.00 01/27/2017 62295 TRAINING & TRAVELASIM ATTENDEE TO PARKING INTERNATIONAL EXPO (ROSEMONT)CMO/ FINANCE ADMINJIMMY JOHNS # 44 - EC $ 30.53 01/27/2017 65095 OFFICE SUPPLIESWORKING BUDGET LUNCH - ASHLEY / ALEXCMO/ FINANCE ADMINWAYFAIR WAYFAIR $ 797.81 01/27/2017 65625 FURNITURES AND FIXTURESFURNITURE AND SUPPLIES FOR THE 3RD FLOOR LOUNGECMO/ FINANCE ADMININ M S F GRAPHICS INC $ 1,180.00 01/30/2017 62210 PRINTINGRESIDENTIAL PERMIT PRINTINGCMO/ FINANCE ADMINGOVERNMENT FINANCE $ 380.00 01/30/2017 62295 TRAINING & TRAVELATTEND GFOA CONFERENCE IN DENVER, CO 052117 - 052417.CMO/ FINANCE ADMINKNACK.COM $ 79.00 01/30/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY KNACK SUBSCRIPTIONCMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 73.09 01/31/2017 62195 LANDSCAPE MAINTENANCE SERVICESDISPUTED DUPLICATE CHARGE – REFUND OFFSET FEBRUARY 2017;AD NOTICE BID 17-17 GREEN BAY ROAD LANDSCAPE MAINTENANCECMO/ FINANCE ADMINTRIBUNE PUBLISHING COM $ 73.09 01/31/2017 62195 LANDSCAPE MAINTENANCE SERVICES AD NOTICE BID 17-17 GREEN BAY ROAD LANDSCAPE MAINTENANCECMO/ FINANCE ADMINGOVERNMENT REVENUE COL $ 285.00 01/31/2017 62295 TRAINING & TRAVELREGISTRATION FOR REVENUE COLLECTION CONFERENCE IN FLCMO/ FINANCE COMM ENGFACEBK JRCJTAWLX2 $ 20.61 01/02/2017 62205 ADVERTISINGFACEBOOK BOOSTS: SNOW PARKING BAN, NUTCRACKER, YEAR-END WRAP-UPCMO/ FINANCE COMM ENGFACEBK SDML2B6PL2 $ 12.38 01/02/2017 62205 ADVERTISINGFACEBOOK BOOSTS: TOY DRIVE AND FRIDAY FORECASTCMO/ FINANCE COMM ENGGOOGLE GOOGLE STORAGE $ 1.99 01/13/2017 64545 (IS ONLY) PERSONAL COMP SOFTWARE MONTHLY SUBSCRIPTION EXPENSECMO/FINANCE ECON DEVSTRIKINGLY $ 24.95 01/16/2017 62660 BUSINESS ATTRACTION/EXPANSIONDOMAIN NAME RENEWAL FOR EVANSTON EDGE STARTUP SHOWCASE WEBSITECMO/FINANCE ECON DEVICSC $ 100.00 01/18/2017 62360 MEMBERSHIP DUESINTERNATIONAL COUNCIL OF SHOPPING CENTERS ANNUAL MEMBERSHIPCMO/FINANCE ECON DEVICSC $ 190.00 01/18/2017 62660 BUSINESS ATTRACTION/EXPANSIONMIDWEST RETAIL IDEA EXCHANGE NETWORKING MEETING AND RETAILER ATTRACTION CONFERENCECMO/FINANCE ECON DEVCITY OF EVANSTON-MOBIL $ 1.10 01/19/2017 62295 TRAINING & TRAVELPARKING FOR MEETING WITH MAIN DEMPSTER MILE SSACMO/FINANCE ECON DEVPOTBELLY #5 $ 102.95 01/19/2017 62605 OTHER CHARGESLUNCH FOR LIVABILITY WORKING SESSION (3 HOURS)CMO/FINANCE ECON DEVCITY OF EVANSTON-MOBIL $ 2.35 01/23/2017 62295 TRAINING & TRAVELPARKING FOR MEETING WITH KEVIN GAZLEYCMO/FINANCE ECON DEVCUPITOL $ 6.88 01/23/2017 62295 TRAINING & TRAVELBREAKFAST MEETING AT CUPITOL WITH KEVIN GAZLEY RE: EVANSTON REAL ESTATECMO/FINANCE ECON DEVEVANSTON CHAMBER OF CO $ 85.00 01/23/2017 62360 MEMBERSHIP DUESFEE FOR ATTENDANCE AT EVANSTON CHAMBER OF COMMERCE DINNERCMO/FINANCE ECON DEVCITY OF EVANSTON-MOBIL $ 2.35 01/30/2017 62295 TRAINING & TRAVELPARKING FOR CHAMBER OF COMMERCE DINNERCMO/FINANCE ECON DEVPLANETIZEN INC $ 144.00 01/31/2017 62295 TRAINING & TRAVELONE-YEAR PLANETIZEN MEMBERSHIP FOR ONLINE TRAINING/WEBINARS AND PLANNING RELATED MATERIALSCOMM DEV/ADMINAMERICAN 00121068943262 $ 274.20 01/02/2017 62295 TRAINING & TRAVELMUENZER - 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LOU MALNATIS PIZZ $ 73.50 01/06/2017 65125 OTHER COMMODITIESIT DEPARTMENT APPRECIATIONFIRE/ADMINANSTONUSPS PO 1626220204 $ 10.70 01/09/2017 65040 JANITORIAL SUPPLIESRETURN ITEM POSTAGEFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 118.32 01/09/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 202.18 01/09/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 13.45 01/09/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 142.12 01/09/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONSAVILLE FLOWERS $ 125.00 01/09/2017 65125 OTHER COMMODITIESFUNERAL ARRANGEMENTFIRE/ADMINANSTONQUARTET DIGITAL PRINTI $ 816.00 01/10/2017 62210 PRINTINGPROMOTIONAL EXAM READING MATERIALFIRE/ADMINANSTONLEMOI ACE HARDWARE $ 93.42 01/10/2017 65085 MINOR EQUIPMENT AND TOOLSREPAIR PARTSFIRE/ADMINANSTONPAUL CONWAY SHIELDS $ 59.39 01/11/2017 65090 SAFETY EQUIPMENTSAFETY IDFIRE/ADMINANSTONZIEGLERS ACE $ 56.00 01/12/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONTARGET 00011668 $ 119.38 01/12/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONADW DIABETES LLC $ 353.40 01/12/2017 65075 MEDICAL & LAB SUPPLIESGLUCOSE TEST STRIPSFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 47.68 01/12/2017 65085 MINOR EQUIP & TOOLSTOOL FUELFIRE/ADMINANSTONJIMMY JOHNS - 0562 - E $ 98.91 01/13/2017 62295 TRAINING & TRAVELMEETING REFRESHMENTSFIRE/ADMINANSTONPILOT 00004689 $ 30.00 01/13/2017 62295 TRAINING & TRAVELAPPROVED FUELFIRE/ADMINANSTONQUARTET DIGITAL PRINTI $ 34.64 01/16/2017 62210 PRINTINGMAP IDFIRE/ADMINANSTONQUARTET DIGITAL PRINTI $ 170.13 01/20/2017 62210 PRINTINGPROMOTIONAL EXAM READING MATERIALFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 38.89 01/23/2017 65085 MINOR EQUIP & TOOLSCLEANING SUPPLIESFIRE/ADMINANSTONSUMMIT SIGN AND SAFETY $ 312.00 01/24/2017 65090 SAFETY EQUIPMENTSAFETY MARKERSFIRE/ADMINANSTONVISTAPR VISTAPRINT.COM $ 31.03 01/26/2017 62210 PRINTINGBUSINESS CARDS CHIEFFIRE/ADMINANSTONABT ELECTRONICS SERV $ 180.87 01/27/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WASHER REPAIRFIRE/ADMINANSTONSUPERIOR INDUSTRIAL SP $ 206.36 01/30/2017 65040 JANITORIAL SUPPLIESJANITORIAL SUPPLIESFIRE/ADMINANSTONABT ELECTRONICS SERV $ (1.50) 01/30/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX REIMBURSEMMENTFIRE/ADMINANSTONTHE HOME DEPOT #1902 $ 9.52 01/30/2017 65085 MINOR EQUIP & TOOLSREPAIR PARTSHEALTHSURVEYMONKEY.COM $ 780.00 01/16/2017 62477 PHEP GRANT EXPENSE (HHS)SUBSCRIPTION RENEWAL FOR SURVEY MONKEY FOR: EMERGENCY PREPAREDNESSHEALTHULINE SHIP SUPPLIES $ 192.10 01/24/2017 65095 OFFICE SUPPLIESCARPET CHAIR MAT FOR: SECRETARY - 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FIGUEROAHEALTHJEWEL #3428 $ 37.93 01/26/2017 65025 FOODEVANSTON HEALTH ADVISORY (EHAC) MEETINGHEALTHEDIBLE ARRANGEMENTS $ 73.40 01/27/2017 65025 FOODR. KRAMER CONVALESCENCE-GET WELLHEALTHNACCHO $ 530.00 01/31/2017 62295 TRAINING & TRAVELNACCHO 2017 ANNUAL MEETING REGISTRATION-E.THOMAS-SMITHLAW/LEGALUS COURTS.COM $ 3.95 01/02/2017 62130 LITIGATIONFILING FEE (ALEX)March 27, 2017Page 12 of 2754 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONLAW/LEGALUS COURTS.COM $ 3.95 01/20/2017 62345 COURT COSTS/LITIGATIONFILING FEE - BOGDANLAW/LEGALUS COURTS.COM $ 3.95 01/20/2017 62345 COURT COSTS/LITIGATIONFILING FEE FOR BOGDANLAW/LEGALPARKINGMETER4 87724279 $ 8.00 01/27/2017 62130 LITIGATIONPARKING FOR DEPOSITIONLAW/LEGALWABASH RANDOLPH GARAGE $ 14.00 01/27/2017 62130 LITIGATIONPARKING FOR COURTLAW/LEGALLAW BULLETIN/INDEX PUB $ 299.00 01/27/2017 65010 BOOKS, PUBLICATIONS, MAPSLEGAL NEWSLAW/LEGALUS COURTS.COM $ 3.95 01/30/2017 62130 LITIGATIONFILING FEE - WOLKEBERGPOLICE DEPT/ADMINUS FLEET TRACKING $ 149.80 01/02/2017 41420 RESERVE NARCOTIC ENFORCEMENT JANUARY GPS SERVICEPOLICE DEPT/ADMINSOUTHERN MISS NCSSSS $ 550.00 01/02/2017 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINAMAZON.COM $ 25.30 01/02/2017 65085 MINOR EQUIP & TOOLSTWO PACKAGES OF AA BATTERIES (8 PER PACK)POLICE DEPT/ADMINUNITED 01623305520583 $ 174.40 01/05/2017 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINUNITED 01623305520594 $ 174.40 01/05/2017 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINAFFORDABLE PORTABLES $ 300.00 01/05/2017 65625 FURNITURES AND FIXTURESLOVE SEAT FOR JUVENILE BUREAUPOLICE DEPT/ADMINPAYPAL ILLINOISLAW $ 90.00 01/06/2017 62295 TRAINING & TRAVELREGISTRATION ILLINOIS LAW ENFORCEMENT SYSTEM CONFERENCEPOLICE DEPT/ADMINAFFORDABLE PORTABLES $ 20.00 01/06/2017 65625 FURNITURES AND FIXTURESDELIVERY FEE FOR LOVE SEAT FOR JUVENILE BUREAUPOLICE DEPT/ADMINSOUTHWES 5268505766113 $ 240.90 01/09/2017 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINPESI INC $ 219.99 01/09/2017 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINLEMOI ACE HARDWARE $ 12.95 01/09/2017 65050 BUILDING MAINTENANCE MATERIALTWO DOOR STOPSPOLICE DEPT/ADMINTHE HOME DEPOT #1902 $ 77.42 01/09/2017 65050 BUILDING MAINTENANCE MATERIALAIR FRESHNER, EXTENSION CORD, AND DOORSTOPPOLICE DEPT/ADMINFBI NATIONAL ACADEMY A $ 95.00 01/10/2017 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP - FBI NATIONAL ACADEMY ASSOCIATIONPOLICE DEPT/ADMINEXXONMOBIL 99400327 $ 41.76 01/12/2017 62295 TRAINING & TRAVELFUEL FOR TRAVEL TO TRAININGPOLICE DEPT/ADMINLIFELINE TRAINING - CA $ 139.00 01/13/2017 62295 TRAINING & TRAVELTRAINING AND TRAVELPOLICE DEPT/ADMINCASEYS GEN STORE 1371 $ 26.71 01/16/2017 62295 TRAINING & TRAVELFUEL FOR TRAVEL TO TRAININGPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 89.99 01/16/2017 65085 MINOR EQUIP & TOOLS16GB RAMPOLICE DEPT/ADMINSQ SQ SHALLOW CREEK $ 83.45 01/18/2017 41420 RESERVE NARCOTIC ENFORCEMENT POLICE DOG TRAININGPOLICE DEPT/ADMINSAFE RIDE NEWS PUBLICA $ 44.00 01/18/2017 65010 BOOKS, PUBLICATIONS, MAPSLATCH MANUALPOLICE DEPT/ADMINPRO DEVELOP RESOURCES $ 24.00 01/19/2017 62295 TRAINING & TRAVELTRAINING FOR VICTIM ADVOCATEPOLICE DEPT/ADMINAMAZON MKTPLACE PMTS $ 1,276.72 01/19/2017 62295 TRAINING & TRAVEL9 INTERNAL HARD DRIVE KITSPOLICE DEPT/ADMINAT HEALTH $ 69.00 01/19/2017 62295 TRAINING & TRAVELTHREE TRAINING COURSES FOR VICTIM ADVOCATEPOLICE DEPT/ADMINUBER US JAN18 QCQBN $ 11.99 01/19/2017 62490 OTHER PROGRAM COSTSRIDE TO NURSING HOMEPOLICE DEPT/ADMINAMAZON.COM $ 899.00 01/19/2017 65085 MINOR EQUIP & TOOLSNETWORK ATTACHED STORAGEPOLICE DEPT/ADMINAMAZON.COM $ 59.97 01/19/2017 65085 MINOR EQUIP & TOOLSTHREE WIRELESS KEYBOARDS AND MOUSE COMBOSPOLICE DEPT/ADMINPOTBELLY #5 $ 299.25 01/20/2017 68205 PUBLIC WKS CONTINGENCIESLUNCH FOR DAY-LONG TRAINING SESSIONPOLICE DEPT/ADMINADSI $ 94.47 01/23/2017 65095 OFFICE SUPPLIESCASE OF RECEIPT PAPERPOLICE DEPT/ADMINUBER US JAN25 NXQI3 $ 28.53 01/26/2017 62490 OTHER PROGRAM COSTSRIDE TO SHELTERMarch 27, 2017Page 13 of 2755 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPOLICE DEPT/ADMINAMAZON.COM $ 21.99 01/27/2017 65085 MINOR EQUIP & TOOLSWIRELESS MOUSE AND KEYBOARD COMBOPOLICE DEPT/ADMINCOURTYARD BY MARRIOTT $ 323.73 01/30/2017 62295 TRAINING & TRAVELLODGING FOR TRAINING IN MISSISSIPPIPOLICE DEPT/ADMINCOURTYARD BY MARRIOTT $ 323.73 01/30/2017 62295 TRAINING & TRAVELLODGING FOR TRAINING IN MISSISSIPPIPOLICE DEPT/ADMINIACP $ 150.00 01/30/2017 62360 MEMBERSHIP DUESANNUAL MEMBERSHIP FOR INTERNATIONAL ASSOCIATION OF CHIEF OF POLICEPOLICE DEPT/ADMINSAMSCLUB #6444 $ 22.44 01/31/2017 68205 PUBLIC WKS CONTINGENCIESBOTTLED WATERPRCS/ ECOLOGY CTRVALLI PRODUCE $ 4.26 01/11/2017 62490 OTHER PROGRAM COSTSANIMAL FOOD (17.57%)PRCS/ ECOLOGY CTRVALLI PRODUCE $ 19.98 01/11/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES (82.43%)PRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 18.66 01/12/2017 65110 REC PROGRAM SUPPLIESHOOP HOUSE SUPPLIESPRCS/ ECOLOGY CTREB WILD THINGS CONFER $ 59.73 01/16/2017 62295 TRAINING & TRAVELWILD THINGS CONFERENCEPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 38.79 01/16/2017 65110 REC PROGRAM SUPPLIESOWL BOX SUPPILIESPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 77.85 01/16/2017 65110 REC PROGRAM SUPPLIESOWL BOX SUPPILIESPRCS/ ECOLOGY CTRBUDDY GUY'S LEGENDS $ 23.46 01/23/2017 62295 TRAINING & TRAVELIPRA CONFERENCE MEALPRCS/ ECOLOGY CTRFLASH CAB $ 48.80 01/23/2017 62295 TRAINING & TRAVELIPRA CONFERENCE TRANSPORTATIONPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 93.03 01/25/2017 65110 REC PROGRAM SUPPLIESAPIARY SUPPLIES TO BE REIMBURSED BY THE EEAPRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 46.82 01/30/2017 65110 REC PROGRAM SUPPLIESLIVING WALL SUPPLIES TO BE REIMBURSED BY THE EEA (74.55%)PRCS/ ECOLOGY CTRTHE HOME DEPOT #1902 $ 15.98 01/30/2017 65110 REC PROGRAM SUPPLIESBUILDING SUPPLIES (25.45%)PRCS/CHAND NEWB CNTRSCRUBBER CITY INC $ 699.00 01/02/2017 62245 OTHER EQ MAINTAXLE FOR THE SCRUBBER FOR ROBERT CROWNPRCS/CHAND NEWB CNTRHAROLD'S TRUE VALUE HD $ 117.33 01/02/2017 65050 BUILDING MAINTENANCE MATERIALLEATHER GLOVES. 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JOB ADS FOR SPORTS INSTRUCTORS AND REFEREES.PRCS/COMMUNITY SERVICESTHE HOME DEPOT #1902 $ 367.44 01/13/2017 63095 HANDYMAN PROGRAMSMOKE/CARBON MONOXIDE DETECTORS FOR HANDYMAN PROGRAMPRCS/COMMUNITY SERVICESDRURY SPRINGFIELD IL $ 78.40 01/16/2017 62295 TRAINING & TRAVELHOTEL ACCOMMODATIONS - REGIONAL OMBUDSMAN RETREAT - REIMBURSED BY GRANTPRCS/ECOLOGY CNTRVALLI PRODUCE $ 8.21 01/20/2017 62490 OTHER PROGRAM COSTSFOOD FOR ANIMAL CAREPRCS/ECOLOGY CNTRSEARS ROEBUCK 8555 $ 200.17 01/23/2017 62245 OTHER EQ MAINTDRYER REPAIRPRCS/ECOLOGY CTNRVALLI PRODUCE $ 13.46 01/02/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRJEWEL #3456 $ 2.30 01/04/2017 62490 OTHER PROGRAM COSTSSPLIT - ANIMAL CARE-FRESH FOOD (13.2%)PRCS/ECOLOGY CTNRJEWEL #3456 $ 15.13 01/04/2017 65110 REC PROGRAM SUPPLIESSPLIT - PROGRAM SUPPLIES- WINTER BREAK CAMP (86.8%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 174.00 01/05/2017 62210 PRINTINGFARMERS' MARKET SIGN HOLDERSPRCS/ECOLOGY CTNRTHE HOME DEPOT #1902 $ 13.84 01/11/2017 65110 REC PROGRAM SUPPLIESPROGRAM SUPPLIES- OWL NEST BOXESPRCS/ECOLOGY CTNREB WILD THINGS CONFER $ 46.08 01/13/2017 62295 TRAINING & TRAVELWILD THINGS CONFERENCEPRCS/ECOLOGY CTNRFOSTER SMITH MAIL ORDR $ 53.98 01/13/2017 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIES- BEDDING AND HAYPRCS/ECOLOGY CTNRBB CHICAGO BOTANIC $ 104.00 01/16/2017 62295 TRAINING & TRAVELNATURE PLAY WORKSHOPPRCS/ECOLOGY CTNRLOWES #01748 $ 46.47 01/16/2017 65110 REC PROGRAM SUPPLIESOWL NEST BOXPRCS/ECOLOGY CTNRD & D FINER FOODS $ 9.96 01/19/2017 65025 FOODSPLIT - TINY TREKKERS SNACK (51.21%)PRCS/ECOLOGY CTNRD & D FINER FOODS $ 9.49 01/19/2017 65040 JANITORIAL SUPPLIESSPLIT - LAUNDRY DETERGENT (48.79%)PRCS/ECOLOGY CTNRGREENHOUSE MEGASTO $ 238.99 01/20/2017 65005 LANDSCAPE MATERIALSHOOP HOUSE PLASTICPRCS/ECOLOGY CTNRBUDDY GUY'S LEGENDS $ 18.61 01/23/2017 62295 TRAINING & TRAVELLUNCH DURING ANNL IPRA CONFERENCEPRCS/ECOLOGY CTNRLLLREPTILE AND SUPPLY $ 44.94 01/24/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNRAMAZON.COM $ 637.58 01/24/2017 65110 REC PROGRAM SUPPLIESPROJECTOR- TO BE REFUNDEDPRCS/ECOLOGY CTNRPETSMART # 0427 $ 61.07 01/26/2017 62490 OTHER PROGRAM COSTSANIMAL CARE SUPPLIESPRCS/ECOLOGY CTNRVALLI PRODUCE $ 4.60 01/26/2017 62490 OTHER PROGRAM COSTSANIMAL CARE FOODPRCS/ECOLOGY CTNR4TE IDNR PUBLICATIONS $ 9.16 01/26/2017 65110 REC PROGRAM SUPPLIESPROGRAM POSTERSPRCS/ECOLOGY CTNR4TE IL DEPT OF NR SHIP $ 1.00 01/26/2017 65110 REC PROGRAM SUPPLIESPOSTERS FOR PROGRAMSPRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 143.40 01/30/2017 65005 LANDSCAPE MATERIALSSPLIT- GROW RACK SUPPLIES (85.68%)PRCS/ECOLOGY CTNRAMAZON MKTPLACE PMTS $ 23.97 01/30/2017 65110 REC PROGRAM SUPPLIESSPLIT - PROGRAM SUPPLIES (14.32%)March 27, 2017Page 15 of 2757 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/ECOLOGY CTNRAMAZON.COM $ 567.03 01/30/2017 65110 REC PROGRAM SUPPLIESPROJECTORPRCS/ECOLOGY CTNREBCO PRODUCTS CORP $ 90.05 01/30/2017 65110 REC PROGRAM SUPPLIESCLASSROOM TABLE SUPPLIESPRCS/ECOLOGY CTNREBCO PRODUCTS CORP $ 90.05 01/30/2017 65110 REC PROGRAM SUPPLIESCLASSROOM TABLE SUPPLIESPRCS/ECOLOGY CTNRRODENTPRO COM LLC $ 116.50 01/31/2017 62490 OTHER PROGRAM COSTSANIMAL FOODPRCS/FLEETWOOD JOUR CNTR838 - BRUNSWICK ZONE - $ 169.50 01/02/2017 62507 FIELD TRIPSFIELD TRIP.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 146.66 01/02/2017 65025 FOODFJCC MASON PARK MILKPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 19.91 01/02/2017 65110 REC PROGRAM SUPPLIESNEW YEAR'S PARTY SUPPLIES.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 110.97 01/04/2017 65025 FOODCROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 283.78 01/04/2017 65025 FOODWINTER BREAK SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTR838 - BRUNSWICK ZONE - $ 201.79 01/05/2017 62507 FIELD TRIPSFIELD TRIP.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 128.91 01/05/2017 65025 FOODWINTER BREAK SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 215.88 01/09/2017 65025 FOODCROWN AND FJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 53.97 01/09/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGIORDANOS OF EVANSTON $ 263.10 01/09/2017 65025 FOODWINTER CAMP PJ PARTY PIZZAPRCS/FLEETWOOD JOUR CNTROFFICE DEPOT #510 $ 16.78 01/09/2017 65040 JANITORIAL SUPPLIESFJCC OFFICE ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 60.93 01/09/2017 65110 REC PROGRAM SUPPLIESITEMS FOR WINTER BREAK PROJECTSPRCS/FLEETWOOD JOUR CNTRPETSMART # 0427 $ 19.99 01/10/2017 62490 OTHER PROGRAM COSTSFISH FOOD.PRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 401.29 01/11/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 215.58 01/11/2017 65025 FOODCROWN SNACKS AND SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 107.94 01/13/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 110.46 01/13/2017 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 6.79 01/13/2017 65025 FOODFJCC SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 78.53 01/13/2017 65025 FOODMASON PARK SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 128.86 01/13/2017 65110 REC PROGRAM SUPPLIESSENIOR FOOD ITEMSPRCS/FLEETWOOD JOUR CNTRRADIOSHACK COR00164145 $ 32.96 01/16/2017 62245 AUTOMOTIVE EQ MAINTMLK BUILDING OPERATIONSPRCS/FLEETWOOD JOUR CNTRWALGREENS #2619 $ 42.97 01/16/2017 65110 REC PROGRAM SUPPLIESBATTERIESPRCS/FLEETWOOD JOUR CNTRLAMINATOR.COM $ 56.48 01/16/2017 65110 REC PROGRAM SUPPLIESFILM FOR INDUSTRIAL LAMINATORPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 47.67 01/17/2017 65025 FOODMLK PROGRAM ITEMSPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 213.53 01/17/2017 65025 FOODFOOD FOR MLK EVENTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 88.90 01/17/2017 65025 FOODYMCA BREAKFASTPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 48.26 01/17/2017 65025 FOODFJCC SNACK AND SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 80.98 01/17/2017 65110 REC PROGRAM SUPPLIESFOOD SERVICE SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 41.36 01/17/2017 65110 REC PROGRAM SUPPLIESFJCC SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 19.77 01/19/2017 65025 FOODSENIOR FOOD ITEMSMarch 27, 2017Page 16 of 2758 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 105.81 01/19/2017 65025 FOODMASON PARK SNACK AND SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 228.77 01/19/2017 65025 FOODFJCC SNACK AND SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 89.95 01/19/2017 65025 FOODROBERT CROWN MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 107.94 01/19/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 113.77 01/19/2017 65025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRTHE HOME DEPOT #1902 $ 39.84 01/19/2017 65040 JANITORIAL SUPPLIESFLAG FOR OUTDOOR DISPLAYPRCS/FLEETWOOD JOUR CNTRKENNY THE KLEENER-SKOK $ 72.00 01/19/2017 65110 REC PROGRAM SUPPLIESTABLE CLOTH CLEANINGPRCS/FLEETWOOD JOUR CNTRJOY YEE NOODLE. $ 358.39 01/20/2017 62507 FIELD TRIPSTRIP FOR HALF DAYPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 126.53 01/20/2017 65025 FOODFJCC SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 51.06 01/20/2017 65110 REC PROGRAM SUPPLIESFJCC KITCHEN SUPPLIESPRCS/FLEETWOOD JOUR CNTRBEST BUY 00003137 $ 649.97 01/20/2017 65110 REC PROGRAM SUPPLIESCOMPUTER LOUNGE TVPRCS/FLEETWOOD JOUR CNTRLEMOI ACE HARDWARE $ 8.48 01/23/2017 62245 AUTOMOTIVE EQ MAINTFJCC BROKEN TILEPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 35.98 01/23/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 142.32 01/25/2017 65025 FOODROBERT CROWN SNACKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 354.12 01/25/2017 65025 FOODFJCC SNACK AND SUPPER SUPPLIESPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 89.95 01/25/2017 65025 FOODROBERT CROWN MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 125.93 01/25/2017 65025 FOODFJCC AND MASON MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 29.64 01/31/2017 65025 FOODFJCC SUPPERPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 35.98 01/31/2017 65025 FOODFJCC MILKPRCS/FLEETWOOD JOUR CNTRGORDON FOOD SERVICE IN $ 24.93 01/31/2017 65025 FOODFJCC SNACKPRCS/LEVY SEN CNTRJ C LICHT EVANSTON $ 178.60 01/02/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR CLASSROOMSPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 101.92 01/02/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR CLASSROOMSPRCS/LEVY SEN CNTRTHE HOME DEPOT #1902 $ 66.86 01/09/2017 65050 BUILDING MAINTENANCE MATERIALBUILDING MAINTENANCE MATERIALSPRCS/LEVY SEN CNTRILLINOIS PARK RECREAT $ 269.00 01/11/2017 62360 MEMBERSHIP DUESPROFESSIONAL MEMBERSHIPPRCS/LEVY SEN CNTRAMAZON MKTPLACE PMTS $ 49.53 01/18/2017 65040 JANITORIAL SUPPLIESFLOOR CLEANERPRCS/LEVY SEN CNTRIN EVANSTON PHOTOGRAP $ 194.00 01/19/2017 65050 BUILDING MAINTENANCE MATERIALREPAIR LEVY PHOTO AND REFRAMEPRCS/LEVY SEN CNTRCONNEXION $ 684.00 01/19/2017 65050 BUILDING MAINTENANCE MATERIAL6 HAND DRYER BACK SPLASHPRCS/LEVY SEN CNTRJ C LICHT EVANSTON $ 380.15 01/19/2017 65050 BUILDING MAINTENANCE MATERIALPAINT FOR LOCKERROOMPRCS/LEVY SEN CNTRBUDDY GUY'S LEGENDS $ 15.54 01/23/2017 62295 TRAINING & TRAVELLUNCH FOR STAFF WHILE AT THE ANNL IPRA CONFERENCEPRCS/LEVY SEN CNTRBUDDY GUY'S LEGENDS $ 16.65 01/23/2017 62295 TRAINING & TRAVELLUNCH FOR STAFF WHILE AT THE ANNL IRPA CONFERENCEPRCS/LEVY SEN CNTRBUDDY GUY'S LEGENDS $ 13.42 01/23/2017 62295 TRAINING & TRAVELTRAINING AND TRAVEL- LUNCH AT CONFERENCEPRCS/LEVY SEN CNTRGFS STORE #1915 $ 39.42 01/23/2017 65025 FOODSUPPLIES FOR SENIOR PROGRAMPRCS/LEVY SEN CNTRCITY OF EVANSTON PAY A $ 1.00 01/25/2017 62295 TRAINING & TRAVELTRAINING-EVANSTON LIBRARY-PARKINGPRCS/LEVY SEN CNTRCITY OF EVANSTON PAY A $ 1.00 01/25/2017 62295 TRAINING & TRAVELTRAINING-EVANSTON LIBRARY-PARKINGMarch 27, 2017Page 17 of 2759 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/LEVY SEN CNTRCLASSICAL GLASS $ 498.20 01/25/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR GLASS FUSION CLASSESPRCS/LEVY SEN CNTRCERAMIC SUPPLY CHICAGO $ 683.75 01/25/2017 65110 REC PROGRAM SUPPLIESCLAY & GLAZES FOR SENIOR PROGRAMPRCS/LEVY SEN CNTRTHE CELTIC KNOT LLC $ 201.78 01/26/2017 62507 FIELD TRIPSPAYMENT FOR SENIOR TRIPPRCS/LEVY SEN CNTRMUSIC THEATRE INTN'L $ 685.00 01/30/2017 65110 REC PROGRAM SUPPLIESSCRIPTS FOR EVANSTON CHILDRENS THEATERPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 47.11 01/02/2017 65110 REC PROGRAM SUPPLIESDROP IN HANDS ON ARTPRCS/NOYES CNTRFOOD4LESS #0558 $ 56.85 01/04/2017 65110 REC PROGRAM SUPPLIESWINTER BREAK CAMP SUPPLIESPRCS/NOYES CNTRD & D FINER FOODS $ 11.28 01/04/2017 65110 REC PROGRAM SUPPLIESWINTER BREAK CAMPPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 24.99 01/05/2017 65110 REC PROGRAM SUPPLIESHANDS ON DROP IN ARTPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 33.97 01/05/2017 65110 REC PROGRAM SUPPLIESMISCELLANEOUS PROGRAMS ARTS SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 12.98 01/05/2017 65110 REC PROGRAM SUPPLIESPUPPET CAMP SUPPLIESPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 1.98 01/10/2017 65110 REC PROGRAM SUPPLIESNEEDLE THREADERS ALL CAMPSPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 54.62 01/10/2017 65110 REC PROGRAM SUPPLIESCHILDRENS THEATRE AND ARTS CAMP SUPPLIESPRCS/NOYES CNTRB&H PHOTO, 800-606-69 $ 107.45 01/16/2017 65110 REC PROGRAM SUPPLIESCHILDRENS THEATRE MICROPHONESPRCS/NOYES CNTRFABRIC WHOLESALE DIREC $ 128.88 01/16/2017 65110 REC PROGRAM SUPPLIESCHILDRENS THEATRE MERMAID SETPRCS/NOYES CNTRAMAZON MKTPLACE PMTS $ 149.94 01/19/2017 65110 REC PROGRAM SUPPLIESCHILDRENS THEATER AND ARTS CAMP SUPPLIESPRCS/NOYES CNTRMUSIC THEATRE INTN'L $ 10.00 01/19/2017 65110 REC PROGRAM SUPPLIESPERUSAL COPY OF FALL SHOWPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 52.54 01/19/2017 65110 REC PROGRAM SUPPLIESCHILDRENS THEATRE SET RETURNED TO GET SALES TAX OFFPRCS/NOYES CNTRVOGUE FABRICS INC $ 21.55 01/20/2017 65110 REC PROGRAM SUPPLIESLITTLE MERMAID COSTUMESPRCS/NOYES CNTRD & D FINER FOODS $ 19.54 01/23/2017 65110 REC PROGRAM SUPPLIESEARLY CHILDHOOD SUPPLIESPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ (52.54) 01/23/2017 65110 REC PROGRAM SUPPLIESRETURN CHILDRENS THEATRE TO GET SALES TAX OFFPRCS/NOYES CNTRTHE HOME DEPOT #1902 $ 47.76 01/23/2017 65110 REC PROGRAM SUPPLIESCHILDRENS THEATRE SETPRCS/NOYES CNTRMUSIC THEATRE INTN'L $ 75.00 01/30/2017 65110 REC PROGRAM SUPPLIESLITTLE MERMAID GRAPHICSPRCS/NOYES CNTRDHARMA TRADING CO. $ 353.50 01/31/2017 65110 REC PROGRAM SUPPLIESMERMAID COSTUMESPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 104.00 01/02/2017 62507 FIELD TRIPSFIELD TRIP WINTER BREAK CAMPPRCS/RBT CROWN CNTRENCHANTED CASTLE - IL $ 134.80 01/02/2017 62507 FIELD TRIPSFIELD TRIP WINTER BREAK CAMPPRCS/RBT CROWN CNTRGFS STORE #1915 $ 250.63 01/02/2017 65025 FOODGROCERIES FOR WINTER BREAK CAMPPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 31.68 01/02/2017 65050 BUILDING MAINTENANCE MATERIALPVC PIPE, THERMOCOUPLEPRCS/RBT CROWN CNTRGFS STORE #1915 $ 311.29 01/02/2017 65110 REC PROGRAM SUPPLIESPAPER SUPPLIES FOR FOODSERVICEPRCS/RBT CROWN CNTRAMERIZON WIRELESS-2 $ 1,177.55 01/06/2017 62490 OTHER PROGRAM COSTSRADIOS - MAINTENANCEPRCS/RBT CROWN CNTRMONKEY ISLAND $ 258.00 01/06/2017 62507 FIELD TRIPSWINTER BREAK CAMP FIELD TRIPPRCS/RBT CROWN CNTRGO BANANAS $ 395.56 01/06/2017 62507 FIELD TRIPSWINTER BREAK FIELD TRIPPRCS/RBT CROWN CNTRCITY WELDING SALES & S $ 39.40 01/09/2017 62245 OTHER EQ MAINTPROPANEPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 29.09 01/09/2017 65025 FOODGROCERIES FOR PRESCHOOL SNACKSPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 50.34 01/09/2017 65025 FOODGROCERIES FOR PRESCHOOL SNACKSMarch 27, 2017Page 18 of 2760 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 24.94 01/09/2017 65110 REC PROGRAM SUPPLIESCOSTUMEPRCS/RBT CROWN CNTRCURTAIN CALL COSTUMES $ 59.94 01/09/2017 65110 REC PROGRAM SUPPLIESCOSTUMEPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ (2.57) 01/10/2017 65025 FOODTAX REFUNDPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 91.48 01/10/2017 65025 FOODGROCERIES FOR PRESCHOOL SNACKSPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 50.22 01/11/2017 65110 REC PROGRAM SUPPLIESLTS BULLETIN BOARD SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 22.77 01/11/2017 65110 REC PROGRAM SUPPLIESLTS BULLETIN BOARD SUPPLIESPRCS/RBT CROWN CNTROFFICEMAX/OFFICE DEPOT $ 59.09 01/11/2017 65110 REC PROGRAM SUPPLIESLTS BULLETIN BOARDPRCS/RBT CROWN CNTRUNIQUE PRODUCTS & SERV $ 92.26 01/12/2017 65050 BUILDING MAINTENANCE MATERIALTRANSAXLE BRACKETS,WASHER LOCKS, WASHER FLATSPRCS/RBT CROWN CNTRSQ ANIMAL QUEST EN $ 414.00 01/16/2017 62507 FIELD TRIPSIN HOUSE FIELD TRIP FOR WINTER BREAK CAMPSPRCS/RBT CROWN CNTRGFS STORE #1915 $ 202.35 01/16/2017 65025 FOODGROCERIES FOR PRESCHOOL SNACKSPRCS/RBT CROWN CNTRLEMOI ACE HARDWARE $ 120.93 01/16/2017 65110 REC PROGRAM SUPPLIESFLATWARE, SANDWICH BAGS, FORKS, HEATER, HUMIDIFIERPRCS/RBT CROWN CNTRDOLLARTREE $ 24.00 01/16/2017 65110 REC PROGRAM SUPPLIESMATERIALS FOR PRESCHOOLPRCS/RBT CROWN CNTRDISCOUNT SCHOOL SUPPLY $ 160.97 01/17/2017 65110 REC PROGRAM SUPPLIESDIAPERING TABLE CHANGING PAPER AND CONSTRUCTION PAPER FOR PRESCHOOLPRCS/RBT CROWN CNTRAMC VILLAGE CR 18 #687 $ 195.51 01/19/2017 62507 FIELD TRIPSFIELD TRIP FOR AFTER SCHOOL FULL DAY CAREPRCS/RBT CROWN CNTRLAS PALMAS MEXICAN RES $ 120.00 01/19/2017 62507 FIELD TRIPSFIELD TRIP FOR AFTER SCHOOL FULL DAY CAREPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 73.51 01/20/2017 65025 FOODGROCERIES FOR PRESCHOOL SNACKSPRCS/RBT CROWN CNTRAMAZON MKTPLACE PMTS $ 60.46 01/20/2017 65110 REC PROGRAM SUPPLIESCOSTUMEPRCS/RBT CROWN CNTRDOLLARTREE $ 23.00 01/23/2017 65110 REC PROGRAM SUPPLIESMATERIALS FOR VALENTINES DAY CRAFTS AND DECORATIONSPRCS/RBT CROWN CNTRLEARN TO SKATE USA $ 765.00 01/24/2017 65110 REC PROGRAM SUPPLIESLEARN TO SKATE USA MEMBERSHIPSPRCS/RBT CROWN CNTRLEARN TO SKATE USA $ 26.00 01/24/2017 65110 REC PROGRAM SUPPLIESSANCTION FOR SPRING SHOWPRCS/RBT CROWN CNTRLEARN TO SKATE USA $ 703.75 01/25/2017 62360 MEMBERSHIP DUESLEARN TO SKATE USA MEMBERSHIPSPRCS/RBT CROWN CNTRGFS STORE #1915 $ 212.01 01/25/2017 65025 FOODGROCERIES FOR PRESCHOOL SNACKSPRCS/RBT CROWN CNTRTARGET 00009274 $ 16.95 01/25/2017 65110 REC PROGRAM SUPPLIESMATERIALS FOR DADDY DAUGHTER DANCEPRCS/RBT CROWN CNTRFOOD4LESS #0558 $ 53.03 01/27/2017 65025 FOODGROCERIES FOR PRESCHOOL SNACKSPRCS/RBT CROWN CNTRTHE HOME DEPOT #1902 $ 103.88 01/27/2017 65050 BUILDING MAINTENANCE MATERIALMINI BLINDS, WINDOW TINT, YELLOW CAUTION TAPE, ACETONEPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 50.00 01/30/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPSPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 50.00 01/30/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPSPRCS/RBT CROWN CNTRPUMP IT UP OF GLENVIEW $ 50.00 01/30/2017 62507 FIELD TRIPSDEPOSIT FOR SUMMER CAMP FIELD TRIPSPRCS/RBT CROWN CNTRHOBBY-LOBBY #0174 $ 78.33 01/30/2017 65110 REC PROGRAM SUPPLIESMATERIALS FOR DADDY DAUGHTER DANCEPRCS/RECREATIONTHE HOME DEPOT #1902 $ 21.71 01/02/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONTODAYS CLASSROOM $ 393.01 01/02/2017 65125 OTHER COMMODITIESDEPARTMENT FILER SORTER / MAIL BINSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 161.24 01/03/2017 65110 REC PROGRAM SUPPLIESFARMERS' MARKET- SPUD CLUB SHOPPING CARTS AND GROCERY STOREPRCS/RECREATIONOVR O.CO/OVERSTOCK.CO $ 489.32 01/04/2017 65110 REC PROGRAM SUPPLIESOFFICE CORK BOARDS AND BROCHURE HOLDERPRCS/RECREATIONWWW.NEWEGG.COM $ 325.82 01/05/2017 65110 REC PROGRAM SUPPLIESCOMBINATION LOCKS FOR LEVY COMPUTER LABMarch 27, 2017Page 19 of 2761 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONPLAYITAGAINSP #11655 $ 545.00 01/06/2017 65110 REC PROGRAM SUPPLIESSKATE RENTAL SHARPENINGPRCS/RECREATIONOFFICE DEPOT #510 $ 26.99 01/06/2017 65110 REC PROGRAM SUPPLIESOFFICE SUPPLIESPRCS/RECREATIONSPEEDWAY 05399 583 $ 38.08 01/09/2017 62295 TRAINING & TRAVELGAS FOR VISIT TO PLYMOUTH, MICHIGAN ICE FESTIVAL AS OPTION FOR EVANSTON EVENTPRCS/RECREATIONBP#8182727SAWYER'S QPS $ 27.45 01/09/2017 62295 TRAINING & TRAVELGAS FOR VISIT TO PLYMOUTH, MICHIGAN ICE FESTIVAL AS OPTION FOR EVANSTON EVENTPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 21.24 01/09/2017 65110 REC PROGRAM SUPPLIESFARMERS' MARKET- SPUD CLUB PLASTIC EGGS AND BASKETSPRCS/RECREATIONAMAZON MKTPLACE PMTS $ 38.98 01/09/2017 65110 REC PROGRAM SUPPLIESFARMERS' MARKET- SPUD CLUB PLASTIC PRODUCEPRCS/RECREATIONIKEA CHICAGO $ 189.85 01/09/2017 65110 REC PROGRAM SUPPLIESPICTURES AND FRAMES FOR RECREATION OFFICESPRCS/RECREATIONPAYPAL ZAPPLICATIO $ 1,000.00 01/10/2017 62490 OTHER PROGRAM COSTSFEE FOR WORLD ARTS & MUSIC ZAPP 2017 PROGRAM USAGEPRCS/RECREATIONPARTY CITY $ 81.93 01/11/2017 65110 REC PROGRAM SUPPLIESFARMERS' MARKET SUPPLIES- TABLE COVERS AND ECO-FRIENDLY PLATESPRCS/RECREATIONA-Z ENTERTAINMENT LTD $ 685.00 01/12/2017 62490 OTHER PROGRAM COSTSDJ SKATE ENTERTAINMENTPRCS/RECREATIONTHE UPS STORE #0511 $ 13.49 01/12/2017 62490 OTHER PROGRAM COSTSMAIL FOR LAKESHORE ARTS FESTIVAL AUCTION ITEMPRCS/RECREATIONWALGREENS #4218 $ 10.99 01/16/2017 62490 OTHER PROGRAM COSTS9 VOLT BATTERY FOR WIRELESS MICPRCS/RECREATIONCHICAGO SKY $ 288.00 01/16/2017 62507 FIELD TRIPSSPECIAL RECREATION PROGRAM FIELD TRIP TO CHICAGO SKY GAME IN JULY 2017PRCS/RECREATION837 - BRUNSWICK ZONE - $ 162.00 01/16/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONPOTBELLY #5 $ 138.25 01/16/2017 65025 FOODLUNCH FOR STAFF AT KINGIAN NON VIOLENCE TRAININGPRCS/RECREATIONILLINOIS ASSOC OF PARK $ 150.00 01/18/2017 62295 TRAINING & TRAVELIL PARK AND RECREATION CONFERENCE REGISTRATIONPRCS/RECREATIONSPOTHERO 844-324-7768 $ 10.00 01/19/2017 62295 TRAINING & TRAVELPARKING EXPENSE FOR STATE CONFERENCEPRCS/RECREATIONJEWEL #3487 $ 26.53 01/20/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER-SCHOOL SENSORY PROGRAMPRCS/RECREATIONPALOS SPORTS $ 467.74 01/20/2017 65110 REC PROGRAM SUPPLIESSPORTS EQUIPMENT FOR TRACK AND BASKETBALL PROGRAMSPRCS/RECREATIONBUDDY GUY'S LEGENDS $ 18.88 01/23/2017 62295 TRAINING & TRAVELLUNCH EXPENSE FOR JAMES FADEKTE, ASSISTANT PROGRAM COORDINATOR AT IPRA CONFERENCE AND TRAINING ON 1/20/17.PRCS/RECREATIONBUDDY GUY'S LEGENDS $ 15.27 01/23/2017 62295 TRAINING & TRAVELMEAL EXPENSE FOR BOB DORNEKER ON 1/201/17 WHILE ATTENDING ILLINOIS PARKS AND RECREATION CONFERENCE TRAININGPRCS/RECREATIONILLINOIS ASSOC OF PARK $ 155.00 01/23/2017 62295 TRAINING & TRAVELSTATE PARKS AND RECREATION CONFERENCE FEE TO ATTENDPRCS/RECREATION837 - BRUNSWICK ZONE - $ 168.00 01/23/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONDD/BR #338026 Q35 $ 32.97 01/23/2017 65025 FOODSNACKS FOR BASKETBALL TOURNAMENTPRCS/RECREATIONPOTBELLY #5 $ 138.25 01/23/2017 65025 FOODLUNCH FOR STAFF AT KINGIAN NON VIOLENCE TRAININGPRCS/RECREATIONTHE HOME DEPOT #1902 $ 35.94 01/23/2017 65040 JANITORIAL SUPPLIESGARBAGE BAGSPRCS/RECREATIONCITY OF EVANSTON - PRC $ (1.00) 01/23/2017 65615 WAN CONNECTIONSINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ (1.00) 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ 1.00 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ 1.00 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ 1.00 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ 1.00 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ 1.00 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ (1.00) 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.March 27, 2017Page 20 of 2762 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPRCS/RECREATIONCITY OF EVANSTON - PRC $ (1.00) 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ (1.00) 01/23/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCROWN TROPHY 54 $ 98.85 01/24/2017 62490 OTHER PROGRAM COSTSBROOMBALL WINTER LEAGUE TROPHIESPRCS/RECREATIONJEWEL #3428 $ 68.82 01/24/2017 65025 FOODRICE, SEASONING, FRUIT, VEGETABLES, CHICKEN FOR AFTER-SCHOOL COOKING PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 1.25 01/25/2017 62295 TRAINING & TRAVELPARKING FOR SPECIAL RECREATION SWIM PROGRAMPRCS/RECREATIONCITY OF EVANSTON PAY A $ 2.00 01/25/2017 62295 TRAINING & TRAVELPARKING METER AT MCGAW YMCA FOR SWIM PROGRAMSPRCS/RECREATIONCERAMIC SUPPLY CHICAGO $ 548.50 01/25/2017 62490 OTHER PROGRAM COSTSPOTTERY SUPPLIESPRCS/RECREATIONCITY OF EVANSTON - PRC $ (1.00) 01/26/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONCITY OF EVANSTON - PRC $ 1.00 01/26/2017 65620 OFFICE MACH & EQUIPINTERNAL TESTING OF NEW CREDIT CARDS MACHINES FOR RECREATION DEPARTMENT.PRCS/RECREATIONJEWEL #3428 $ 19.35 01/27/2017 65110 REC PROGRAM SUPPLIESSUPPLIES FOR AFTER-SCHOOL SENSORY PROGRAMPRCS/RECREATION837 - BRUNSWICK ZONE - $ 174.00 01/30/2017 62507 FIELD TRIPSLANE RENTAL FEE FOR BOWLING PROGRAMPRCS/RECREATIONJEWEL #3487 $ 24.85 01/30/2017 65025 FOODVEGETABLES FOR WELLNESS PROGRAMPRCS/RECREATIONPOTBELLY #5 $ 152.25 01/30/2017 65025 FOODLUNCH FOR STAFF AT KINGIAN NON VIOLENCE TRAININGPRCS/RECREATIONJEWEL #3428 $ 58.74 01/31/2017 65025 FOODNOODLES, BROTH, VEGETABLES, CHICKEN FOR AFTER-SCHOOL COOKING PROGRAMPRCS/YOUTH ENGAGEMENTTHE HOME DEPOT #1902 $ 75.93 01/02/2017 65085 MINOR EQUIPMENT AND TOOLSPAINTING TOOLSPRCS/YOUTH ENGAGEMENTCHICAGOJOBSCOUNCIL $ 340.00 01/05/2017 62295 TRAINING & TRAVELOUTREACH STAFF STAFF TRAININGPRCS/YOUTH ENGAGEMENTPASSION PLANNER $ 37.00 01/05/2017 65095 OFFICE SUPPLIESYEAR ROUND / DAILY CALENDAR FOR CLIENT AND MEETING SCHEDULING AND ORGANIZINGPRCS/YOUTH ENGAGEMENTRUE21 #1025 LINCOLNWOO $ 27.77 01/09/2017 65020 CLOTHINGCLOTHING FOR BULLY / SELF ESTEEM GIRLS GROUP AT HAVEN MIDDLE SCHOOLPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON-MOBIL $ 2.35 01/11/2017 62490 OTHER PROGRAM COSTSOUTREACH PARKINGPRCS/YOUTH ENGAGEMENTFRESH FOODS & GEN MERC $ 45.32 01/16/2017 65025 FOODKINGIAN NONVIOLENCE TRAININGPRCS/YOUTH ENGAGEMENTMCDONALD'S M6867 OF $ 18.41 01/16/2017 65025 FOODKINGIAN NONVIOLENCE TRAININGPRCS/YOUTH ENGAGEMENTWHOLEFDS GBR #10570 $ 27.15 01/23/2017 65025 FOODKINGIAN NONVIOLENCE TRAININGPRCS/YOUTH ENGAGEMENTCITY OF EVANSTON COLLE $ 10.00 01/24/2017 62490 OTHER PROGRAM COSTSOUTREACHPRCS/YOUTH ENGAGEMENTWALGREENS #2619 $ 29.27 01/30/2017 65025 FOODKINGIAN NONVIOLENCE TRAININGPUBLIC WORKS AGENCY ADMINJIMMY JOHNS - 44 - MOT $ 12.14 01/23/2017 62295 TRAINING & TRAVELGLUTEN FREE SANDWICH FOR AN EMPLOYEE ATTENDING A CAPITAL IMPROVEMENT PROJECT PLANNING MEETING.PUBLIC WORKS/ ENG INFAMERICAN WATER WORKS A $ 250.00 01/20/2017 62295 TRAINING & TRAVELWATERCON REGISTRATION FOR HANNAH GROOMSPUBLIC WORKS/ ENG INFEVANSTON BLUE PRINT CO $ 30.00 01/24/2017 62210 PRINTINGPLAN SHEET PRINTING - MYLARPUBLIC WORKS/ ENG INFAMERICAN WATER WORKS A $ 200.00 01/26/2017 62295 TRAINING & TRAVELAWWA CONFERENCE REGISTRATIONPUBLIC WORKS/ ENG INFPARKINGMETER4 87724279 $ 8.00 01/27/2017 62295 TRAINING & TRAVELDEPOSITION PARKINGPUBLIC WORKS/ ENG INF22 - LOU MALNATIS PIZZ $ 134.33 01/31/2017 62295 TRAINING & TRAVELMACP MANHOLE ASSESSMENT CERTIFICATION PROGRAM LUNCH MEETINGPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 6.07 01/02/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE WOOD DOWELS, WOOD GLUEPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 23.22 01/02/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIESPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220204 $ 6.47 01/02/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 22.65 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BRACKETS, DRILL BITMarch 27, 2017Page 21 of 2763 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ ENVIR SVCSREINDERS - SUSSEX CS $ 223.10 01/04/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PART MOWER SNOWBLOWERPUBLIC WORKS/ ENVIR SVCSPRAIRIEMOON $ 50.78 01/05/2017 62295 TRAINING & TRAVEL2017 PLANNING LUNCH MEETING WITH ENVIRONMENT BOARD CO-CHAIRPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220202 $ 51.76 01/05/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 110.92 01/06/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIES, TOOLSPUBLIC WORKS/ ENVIR SVCSWHOLESALE DIRECT INC $ 367.78 01/06/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOOD, STROBE LIGHTS FOR MOWERSPUBLIC WORKS/ ENVIR SVCSAMAZON.COM $ 95.44 01/06/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ ENVIR SVCSILLINOIS LANDSCAPE CON $ 357.00 01/09/2017 62295 TRAINING & TRAVELLANDSCAPE TRADESHOW/CLASSESPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220202 $ 11.90 01/09/2017 62315 POSTAGESHIP ROPE FOR EYE SPLICEPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220202 $ 51.76 01/09/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 112.87 01/11/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIESPUBLIC WORKS/ ENVIR SVCSU OF IL ONLINE PAYMENT $ 200.00 01/12/2017 62295 TRAINING & TRAVELPESTICIDE CERTIFICATIONPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI $ 92.70 01/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCSRUSSO POWER - SCHILLER $ 227.88 01/12/2017 65085 MINOR EQUIP & TOOLSPOLE/HANDSAW BLADESPUBLIC WORKS/ ENVIR SVCSTREE STUFF.COM $ 20.84 01/12/2017 65085 MINOR EQUIP & TOOLSEYE SPLICE FOR CLIMBING ROPEPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 39.21 01/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SHOP SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 12.98 01/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PADLOCKPUBLIC WORKS/ ENVIR SVCSREINDERS - SUSSEX CS $ 52.33 01/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PARTS MOWER SNOWBLOWERPUBLIC WORKS/ ENVIR SVCSCITY WELDING SALES & S $ 24.42 01/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WELDING WIREPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 63.62 01/19/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 116.92 01/20/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE WOOD ETC STAGE PROJECT SUPPLIESPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220204 $ 25.88 01/20/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSCARQUEST 2759 $ 17.59 01/24/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIES TRAIN @ BUTLERPUBLIC WORKS/ ENVIR SVCSEVANSTON LUMBER $ 139.71 01/25/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE WOOD SUPPLIES TRAINPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 80.98 01/26/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE STAIN SUPPLIES BENCH PROJECTPUBLIC WORKS/ ENVIR SVCSUSPS PO 1626220202 $ 13.18 01/26/2017 62315 POSTAGECERTIFIED MAILPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 158.97 01/26/2017 65085 MINOR EQUIP & TOOLSTOOL, HAND TOOL SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 102.00 01/27/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE PAINT SUPPLIES CHOOCHOOPUBLIC WORKS/ ENVIR SVCSSKILLPATH NATIONAL $ 299.00 01/27/2017 62295 TRAINING & TRAVELBUSINESS WRITING SEMINAR - LUTERIPUBLIC WORKS/ ENVIR SVCSSKILLPATH NATIONAL $ 31.90 01/27/2017 65010 BOOKS, PUBLICATIONS, MAPSTEXTBOOK FOR BUSINESS WRITING SEMINAR - LUTERIPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 103.38 01/30/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE STAINING SUPPLIES BENCH PROJECTPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 28.70 01/30/2017 62199 PRK MAINTENANCE & FURNITUR REPLACE SUPPLIES FOR TRAIN @ BUTLERPUBLIC WORKS/ ENVIR SVCSRUSSO POWER - SCHILLER $ 412.40 01/30/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WEEDEATER, CHAINSAW PARTS/SUPPLIESPUBLIC WORKS/ ENVIR SVCSRUSSO POWER - SCHILLER $ 465.61 01/30/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL WEEDEATER PARTS/SUPPLIESPUBLIC WORKS/ ENVIR SVCSTHE HOME DEPOT #1902 $ 157.69 01/30/2017 65085 MINOR EQUIP & TOOLSMATERIALS FOR REPAIRSMarch 27, 2017Page 22 of 2764 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI $ 57.80 01/30/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ ENVIR SVCSAMAZON.COM $ 52.03 01/30/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ ENVIR SVCSAMAZON.COM AMZN.COM/BI $ 264.72 01/30/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ ENVIR SVCSAMAZON MKTPLACE PMTS $ 166.34 01/30/2017 65085 MINOR EQUIP & TOOLSTOOLSPUBLIC WORKS/ OPER MAINACCUWEATHER INC $ 69.95 01/02/2017 62509 SERVICE AGREEMENTS/CONTRACTS WEATHER FORECAST SERVICE DEC. 2016PUBLIC WORKS/ OPER MAINRUSSO POWER - SCHILLER $ 700.91 01/02/2017 65085 MINOR EQUIP & TOOLSRUSSO POWER EQUIPMENTPUBLIC WORKS/ OPER MAININ TRASH STICKERS, IN $ 767.00 01/04/2017 62210 PRINTINGTRASH VIOLATION STICKERSPUBLIC WORKS/ OPER MAINTRIVACO $ 30.10 01/05/2017 65085 MINOR EQUIP & TOOLS"O" RING FOR PUMPPUBLIC WORKS/ OPER MAINLEE JENSEN SALES $ 1,300.00 01/05/2017 65090 SAFETY EQUIPMENTGAS MONITORS.PUBLIC WORKS/ OPER MAINCONNEXION $ 655.00 01/06/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL HOWARD AND ASBURY STREET LIGHT BULBSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 56.05 01/06/2017 65085 MINOR EQUIP & TOOLSREPAIR PARTS FOR STREETSPUBLIC WORKS/ OPER MAINAMAZON MKTPLACE PMTS $ 69.98 01/06/2017 65085 MINOR EQUIP & TOOLSPHONE CLIP.PUBLIC WORKS/ OPER MAINILLINOIS LANDSCAPE CON $ 338.00 01/09/2017 62295 TRAINING & TRAVELILCA TRAINING SEMINARSPUBLIC WORKS/ OPER MAININSTITUTE OF TRANSPORT $ 300.00 01/09/2017 62360 MEMBERSHIP DUESMEMBERSHIP DUES FOR ITEPUBLIC WORKS/ OPER MAINCARQUEST 2759 $ 104.92 01/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BATTERY CHARGERS FOR SPEED SIGNSPUBLIC WORKS/ OPER MAINCITY WELDING SALES & S $ 370.50 01/09/2017 65085 MINOR EQUIP & TOOLSPROPANE GAS FOR STREETS HOT BOXPUBLIC WORKS/ OPER MAINMETAL SUPERMARKETS $ 241.63 01/09/2017 65085 MINOR EQUIP & TOOLSSTEEL FOR SNOW PLOWSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 25.94 01/09/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 34.70 01/09/2017 65085 MINOR EQUIP & TOOLSREPAIR PARTSPUBLIC WORKS/ OPER MAININTERSTATE ALL BATTERY $ 72.20 01/09/2017 65085 MINOR EQUIP & TOOLSBATTERIES FOR STREET BARRICADESPUBLIC WORKS/ OPER MAINHARBOR FREIGHT TOOLS 1 $ 165.17 01/09/2017 65090 SAFETY EQUIPMENTSAFETY GLOVES FOR STREETSPUBLIC WORKS/ OPER MAINSAF-T-GARD INTERNATION $ 63.00 01/09/2017 65090 SAFETY EQUIPMENTSAFETY GLOVES FOR STREETSPUBLIC WORKS/ OPER MAINNATIONAL SAFETY COU $ 827.02 01/10/2017 65085 MINOR EQUIP & TOOLSFLAGGER CLASS CERTIFICATION PAPERSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ (13.16) 01/11/2017 65085 MINOR EQUIP & TOOLSCREDIT FOR REPAIR PARTSPUBLIC WORKS/ OPER MAINFAST MRO SUPPLIES $ 124.54 01/11/2017 65085 MINOR EQUIP & TOOLSHAND TOWELS.PUBLIC WORKS/ OPER MAINLEMOI ACE HARDWARE $ 26.98 01/12/2017 65085 MINOR EQUIP & TOOLSSMALL STREETS TOOLSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 40.86 01/12/2017 65085 MINOR EQUIP & TOOLSREPAIR PARTS FOR STREETSPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 817.50 01/12/2017 65115 TRAFFIC CONTROL SUPPLIESSIGN FACESPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 23.68 01/13/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIALS FOR STREETSPUBLIC WORKS/ OPER MAINCONNEXION $ 198.00 01/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PHOTOCELLSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 83.91 01/13/2017 65085 MINOR EQUIP & TOOLSREAPIR PARTS FOR STREETSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ (61.37) 01/13/2017 65085 MINOR EQUIP & TOOLSCREDIT FOR REPAIR PARTS FOR STREETSPUBLIC WORKS/ OPER MAINADDISON BUILDING MATER $ 267.85 01/16/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIAL FOR STREETSPUBLIC WORKS/ OPER MAININTERSTATE BATTERY CNT $ 909.75 01/16/2017 65085 MINOR EQUIP & TOOLSBATTERIES FOR STREET SIGNSMarch 27, 2017Page 23 of 2765 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ OPER MAINADDISON BUILDING MATER $ 53.96 01/16/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ OPER MAINLEE JENSEN SALES $ 351.00 01/16/2017 65090 SAFETY EQUIPMENTHARNESS SPREADER BARS.PUBLIC WORKS/ OPER MAINOFFICE DEPOT #510 $ 30.58 01/18/2017 65095 OFFICE SUPPLIESOFFICE SUPPLIESPUBLIC WORKS/ OPER MAINSAF-T-GARD INTERNATION $ 543.00 01/19/2017 65090 SAFETY EQUIPMENTSAFETY VESTS FOR PWAPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 59.88 01/19/2017 65625 FURNITURES AND FIXTURESTRASH BAGS FOR DOWNTOWN CONTAINERSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 53.64 01/20/2017 65085 MINOR EQUIP & TOOLSBATTERIES AND ANCHORSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 22.97 01/23/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS MATERIAL FOR STREETSPUBLIC WORKS/ OPER MAININTERSTATE BATTERY CNT $ (120.00) 01/23/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS CREDIT FOR BATTERY COREPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 204.31 01/23/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1907 $ 152.09 01/23/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLS FOR STREETSPUBLIC WORKS/ OPER MAINCONNEXION $ 540.00 01/24/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT BALLAST KITSPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 161.04 01/25/2017 65115 TRAFFIC CONTROL SUPPLIESSUPPLIES TO REPAIR VIADUCT COVERPUBLIC WORKS/ OPER MAINTHE HOME DEPOT #1902 $ 7.73 01/27/2017 65085 MINOR EQUIP & TOOLSMATERIALS FOR STREETSPUBLIC WORKS/ OPER MAINMENARDS MORTON GROVE I $ 139.58 01/27/2017 65625 FURNITURES AND FIXTURESTRASH CONTAINER LINERS FOR DOWNTOWNPUBLIC WORKS/ OPER MAINCONNEXION $ 411.02 01/30/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STREET LIGHT BULBS AND SAFETY GEARPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 282.60 01/30/2017 65115 TRAFFIC CONTROL SUPPLIESROAD SIGNAGEPUBLIC WORKS/ OPER MAINTRAFFIC CONTROL AND PR $ 812.35 01/30/2017 65115 TRAFFIC CONTROL SUPPLIESSPEED BUMP SIGNS, YELLOW ROOL GOOD, 10" NUMBER 1 BLACK LETTERPUBLIC WORKS/ OPER MAINBEST BUY 00003137 $ 669.98 01/30/2017 65625 FURNITURES AND FIXTURESTV FOR AVL PROGRAMPUBLIC WORKS/ OPER MAINACCUWEATHER INC $ 69.95 01/31/2017 62509 SERVICE AGREEMENTS/CONTRACTS WEATHER FORECAST SERVICE - JAN. 2017PUBLIC WORKS/ OPER MAINWW GRAINGER $ 19.44 01/31/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS THICK WALL PIPE 1"X24".PUBLIC WORKS/ OPER MAINAMAZON.COM $ 79.71 01/31/2017 65085 MINOR EQUIP & TOOLSLED FLOOD LIGHTSPUBLIC WORKS/ WATER PRODAWWA.ORG $ 3,643.00 01/02/2017 62360 MEMBERSHIP DUESAWWA MEMBERSHIP DUES FOR THE WATER PRODUCTION BUREAU.PUBLIC WORKS/ WATER PRODALLFUSES COM $ 105.00 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FUSES.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 370.14 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR HANDLER FILTERS AND WINDOW CLEANER.PUBLIC WORKS/ WATER PRODGARVIN INDUSTRIES $ 114.84 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIQUID TIGHT CONDUIT AND FITTINGS.PUBLIC WORKS/ WATER PRODNOR NORTHERN TOOL $ 238.00 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PORTABLE TOOL BATTERIES.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 144.22 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIQUID TIGHT CONDUIT AND CONNECTORS.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 136.16 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL CORD.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 85.90 01/02/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SNAP RINGS, AND BEARINGS.PUBLIC WORKS/ WATER PRODTFS FISHER SCI CSA $ 184.34 01/02/2017 65075 MEDICAL & LAB SUPPLIESDI CARBOY, PLASTIC BEAKERS FOR FI.PUBLIC WORKS/ WATER PRODTFS FISHER SCI CHI $ 741.95 01/02/2017 65075 MEDICAL & LAB SUPPLIESBIOLOGICAL INDICATORS AUTOCLAVE QC, PH 4 BUFFER, FI STD.PUBLIC WORKS/ WATER PRODTOOLPARTSDIRECT $ 25.13 01/04/2017 65085 MINOR EQUIP & TOOLSSAWZALL CORD.PUBLIC WORKS/ WATER PRODMAGID GLOVE SAFETY $ 355.63 01/04/2017 65090 SAFETY EQUIPMENTWORK GLOVES.PUBLIC WORKS/ WATER PRODGORDON ELECTRIC SUPPLY $ (56.63) 01/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL TAX CREDIT FROM PREVIOUS STATEMENT.March 27, 2017Page 24 of 2766 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PRODODG PROJECTORLAMPSWRLD $ 124.47 01/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CLASSROOM PROJECTOR BULBS.PUBLIC WORKS/ WATER PRODPLATT ELECTRIC 800 $ 330.00 01/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL WIRE.PUBLIC WORKS/ WATER PRODGARVIN INDUSTRIES $ 122.74 01/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRICAL FITTINGS.PUBLIC WORKS/ WATER PRODOFF ROAD EQUIPMENT PAR $ 875.08 01/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AFTERCOOLER CORE - RIGHT.PUBLIC WORKS/ WATER PRODTEST EQUIPMENT DEPOT $ 48.69 01/05/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL ELECTRONICS VACUUM FILTERS.PUBLIC WORKS/ WATER PRODNOR NORTHERN TOOL $ 598.00 01/05/2017 65085 MINOR EQUIP & TOOLSSAWSALLS.PUBLIC WORKS/ WATER PRODDISCOUNTCELL INC $ 65.62 01/06/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OTTERBOXES FOR NEW CELL PHONES (2).PUBLIC WORKS/ WATER PRODULINE SHIP SUPPLIES $ 80.20 01/06/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STORAGE BINS.PUBLIC WORKS/ WATER PRODBEST BUY 00011916 $ 49.99 01/06/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL NEW IPHONE CASE FOR THE PROJECT MANAGEMENT SUPERVISOR.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902 $ 115.30 01/06/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLS.PUBLIC WORKS/ WATER PRODTHE WEBSTAURANT STORE $ 342.80 01/09/2017 65040 JANITORIAL SUPPLIESNEW VACUUM FOR THE SERVICE BUILDING.PUBLIC WORKS/ WATER PRODMETAL SUPERMARKETS $ 605.52 01/09/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL FOR BRINE TANK.PUBLIC WORKS/ WATER PRODCARLTON INDUSTRIES $ 112.04 01/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL CALIBRATION LABELS.PUBLIC WORKS/ WATER PRODPLUMBINGSUPPLY GROUP L $ 381.63 01/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BRASS PIPE FITTINGS.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 13.75 01/09/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL O-RING.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 219.69 01/09/2017 65085 MINOR EQUIP & TOOLSA FRAME LADDER.PUBLIC WORKS/ WATER PRODGEMPLER'S $ 643.40 01/09/2017 65090 SAFETY EQUIPMENTSTEEL TOE CHEST WADERS.PUBLIC WORKS/ WATER PRODMID AMERCIAN WATER $ 484.38 01/10/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BRASS FITTINGS.PUBLIC WORKS/ WATER PRODAMAZON.COM $ 11.06 01/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPRAY PAINT.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 113.68 01/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GLASS BEAD BLAST MEDIA.PUBLIC WORKS/ WATER PRODOFF ROAD EQUIPMENT PAR $ 906.82 01/10/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AFTERCOOLER CORE - LEFT.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 323.90 01/10/2017 65085 MINOR EQUIP & TOOLSEIGHT POINT SOCKETS.PUBLIC WORKS/ WATER PRODBETTYMILLSC $ 123.25 01/11/2017 65040 JANITORIAL SUPPLIESPAPER HAND TOWELS.PUBLIC WORKS/ WATER PRODSUPERIOR INDUSTRIAL SP $ 96.62 01/11/2017 65040 JANITORIAL SUPPLIESICE MELT CLEANER CONCENTRATE.PUBLIC WORKS/ WATER PRODIN ICL CALIBRATION LA $ 128.07 01/11/2017 65075 MEDICAL & LAB SUPPLIESANNUAL CALIBRATION FOR MRT.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902 $ 124.59 01/11/2017 65085 MINOR EQUIP & TOOLSSMALL TOOLS.PUBLIC WORKS/ WATER PRODPRODRYERS $ 414.00 01/12/2017 65050 BUILDING MAINTENANCE MATERIALHAND DRYER FOR THE SERVICE BUILDING.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 241.32 01/12/2017 65050 BUILDING MAINTENANCE MATERIALFLUSH VALVES.PUBLIC WORKS/ WATER PRODPTOUCHDIRECT $ 95.16 01/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LABEL MAKER RIBBON.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 11.60 01/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL LIQUID TIGHT CONNECTORS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 56.00 01/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL BEARINGS.PUBLIC WORKS/ WATER PRODNATIONSKANDER CALIF $ 91.98 01/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL BEARINGS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 107.34 01/12/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL NITRILE GLOVES.PUBLIC WORKS/ WATER PRODMAGID GLOVE SAFETY $ 121.74 01/12/2017 65090 SAFETY EQUIPMENTDISPOSABLE GLOVES.March 27, 2017Page 25 of 2767 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 11.95 01/12/2017 65095 OFFICE SUPPLIESWALL CLOCK FOR THE SERVICE BUILDING.PUBLIC WORKS/ WATER PRODAMAZON.COM AMZN.COM/BI $ 47.42 01/13/2017 65040 JANITORIAL SUPPLIESABSORBANT PAD.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 534.34 01/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC VALVES AND FITTINGS.PUBLIC WORKS/ WATER PRODO'LEARY'S CONTRACTORS $ 240.00 01/13/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL NEW BATTERIES FOR ARROW BOARD.PUBLIC WORKS/ WATER PRODVWR INTERNATIONAL INC $ 934.57 01/13/2017 65075 MEDICAL & LAB SUPPLIESPALL MEMBRANE FILTERS, AUTOCLAVE GLOVES.PUBLIC WORKS/ WATER PRODINDIAN SPRINGS MANUFAC $ 1,293.95 01/13/2017 65090 SAFETY EQUIPMENTREPAIR KIT FOR 150# CHLORINE CYLINDERS.PUBLIC WORKS/ WATER PRODINDIAN SPRINGS MANUFAC $ 171.58 01/13/2017 65090 SAFETY EQUIPMENTCHLORINE SAFETY EQUIPMENT GASKETS.PUBLIC WORKS/ WATER PRODINDIAN SPRINGS MANUFAC $ 455.20 01/13/2017 65090 SAFETY EQUIPMENTCHLORINE SAFETY EQUIPMENT.PUBLIC WORKS/ WATER PRODCITY WELDING SALES & S $ 135.04 01/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PROPANE.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 27.32 01/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL BALL BEARINGS.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 70.84 01/16/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL FLOAT SWITCH.PUBLIC WORKS/ WATER PRODVWR INTERNATIONAL INC $ 112.03 01/16/2017 65075 MEDICAL & LAB SUPPLIESFI STD 1PPM, FI STD 10 PPM.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 65.23 01/16/2017 65085 MINOR EQUIP & TOOLSBROOMS AND RUST PREVENTATIVES.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 44.00 01/16/2017 65085 MINOR EQUIP & TOOLSHEX WRENCHES AND SCREW DRIVERS.PUBLIC WORKS/ WATER PRODUWEX REGISTRATION $ 1,445.00 01/18/2017 62295 TRAINING & TRAVELREGISTRATION FOR ADVANCED ASSET MANAGEMENT PRACTICES FOR WATER AND WASTEWATER UTILITIES.PUBLIC WORKS/ WATER PRODULINE SHIP SUPPLIES $ 183.50 01/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL STACKABLE STORAGE BINS.PUBLIC WORKS/ WATER PRODBOSS SAFETY PRODUCTS $ 91.01 01/18/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SAFETY SUPPLIED AIR FILTER.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 762.65 01/19/2017 65040 JANITORIAL SUPPLIESCLEANING SUPPLIES.PUBLIC WORKS/ WATER PRODCOMPRESSORPARTS.COM $ 71.50 01/19/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL AIR COMPRESSOR OIL FILTERS.PUBLIC WORKS/ WATER PRODMCMASTER-CARR $ 32.03 01/19/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL GRADE 8 FASTENERS.PUBLIC WORKS/ WATER PRODAMERICAN WATER WORKS A $ 225.00 01/20/2017 62295 TRAINING & TRAVELWATERCON 2017 REGISTRATION.PUBLIC WORKS/ WATER PRODPATTEN $ 798.60 01/20/2017 65035 PETROLEUM PRODUCTSSEALS AND SLEEVES FOR OIL SYSTEM ON GENERATOR.PUBLIC WORKS/ WATER PRODAMAZON MKTPLACE PMTS $ 39.84 01/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL NEW IPHONE CASE FOR THE PUMPING DIVISION CHIEF.PUBLIC WORKS/ WATER PRODTNEMEC $ 128.60 01/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL POTAPIX PAINT FOR INSIDE HIGH LIFT PUMP #3.PUBLIC WORKS/ WATER PRODBATTERYSTUFF COM $ 219.30 01/20/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL OAKTON METER CABINET COMPONENTS.PUBLIC WORKS/ WATER PRODWW GRAINGER $ 47.95 01/20/2017 65085 MINOR EQUIP & TOOLSHAND TORCH PROPANE.PUBLIC WORKS/ WATER PRODOFF ROAD EQUIPMENT PAR $ 762.30 01/23/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL SPARK PLUGS, INLET ELBOW 500 KW.PUBLIC WORKS/ WATER PRODZORO TOOLS INC $ 249.95 01/23/2017 65085 MINOR EQUIP & TOOLSBENCH VISE.PUBLIC WORKS/ WATER PRODBUSHNELL INCORPORATED $ 202.30 01/26/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL PVC SHEETS.PUBLIC WORKS/ WATER PRODPOLLARDWATER.COM #332 $ 330.99 01/26/2017 65085 MINOR EQUIP & TOOLSVALVE LIFTING HOOKS.PUBLIC WORKS/ WATER PRODALLIED ELECTRONICS INC $ 302.38 01/27/2017 65070 OFFICE/OTHER EQ TO MAINTN MATERIAL RELAYS - STOCK.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902 $ 161.93 01/27/2017 65085 MINOR EQUIP & TOOLSSHOP VAC.PUBLIC WORKS/ WATER PRODTHE HOME DEPOT #1902 $ 38.30 01/30/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS BRASS NIBBLES FOR BRINE TANK.PUBLIC WORKS/ WATER PRODMETAL SUPERMARKETS $ 525.26 01/30/2017 65055 MATERIALS TO MAINTAIN IMPROVEMENTS METAL FOR VEHICLE #925'S TUBE.March 27, 2017Page 26 of 2768 of 465 Bank of America Credit Card Statement for the Period Ending January 31, 2017REPORTS TO INTERMEDIATEMERCHANT NAME TRANSACTION AMOUNT POSTING DATE COST ALLOCATION - EXPENSE OBJECTEXPENSE DESCRIPTIONPUBLIC WORKS/ WATER PRODPAYPAL SUPERBREAKE $ 76.59 01/31/2017 65035 PETROLEUM PRODUCTSNEW SWITCH FOR OIL FILTERING CART.ALL OTHER TOTAL $ 193,646.91 March 27, 2017Page 27 of 2769 of 465 Item A3.1 For City Council Meeting of March 27, 2017 Business of the City by Motion: Report on Evanston Post Office Accept and Place on File To: Honorable Mayor and Members of the City Council Administration & Public Works Committee From: Kimberly Richardson, Assistant to the City Manager Subject: Evanston Post Office Complaint Report Date: March 21, 2017 Recommended Action: Staff recommends City Council accept and place the Evanston Post Office Report on file. Liability Benefits: Equity & Empowerment: Provide for meaningful community engagement. Summary: Residents typically initiate their postal service complaints through a variety of mechanisms, including the Postal Service’s website, toll-free number or at the post office. Only when postal customers do not receive a response, complaint goes unresolved or the issue is ongoing do they reach out to the City via 3-1-1, alderman or Congresswoman Jan Schakowsky’s office. The data in the report only reflects complaints submitted to the City and Representative Schakowsky’s office for 2016. In 2016, sixteen complaints were registered with the highest number of complaints in March from the postal customers in the West End business district. At the time, staff spoke with Postmaster Braswell to discuss the mail issues in the West End business district. The Postmaster acknowledged the issues with missed delivery, delayed delivery and inconsistent delivery times. She addressed the issues, and stated that all mail received by the post office leaves out for daily deliveries. Carriers are required to deliver all mail regardless if they have multiple routes on the day it leaves the post office. Since spring 2016, there were only 8 individual complaints registered. As of 2017, no complaints have been filed with the City or the Congresswoman’s office. Memorandum 70 of 465 Page 2 of 2 Timeline for resolution Complaint Initiated Initial Acknowledgement Final Resolution* In-Person Immediate 3 days Telephone (Local Post Office) Immediate 3 days Letter (Local Post Office) Immediate 3 days Call 800-Ask-USPS 24 hours 3 days www.usps.com 24 hours 3 days *May vary depending on the complaint. How to file a complaint: 1) Directly with the Post Office a. In-person: Evanston Post Office b. Call: 800-275-8777 c. On-line: www.usps.com (Under Contact Us) 2) City of Evanston a. Call: 3-1-1 or 847-448-4311 b. Online: www.cityofevanston.org/how-to/311 3) Rep. Schakowsky’s constituent office at (773) 506-7100 Attachments: 2016 Complaint Report 71 of 465 Date of Complaint Submitted Complaint Complaint Received by January 8, 2016 The caller reported that outgoing mail has not been picked up from her mailbox at her house. The caller reports that this has been an on- going issue.- 2100 Blk of Washington St.Via 311 March 18, 2016 There has been no mail service for the entire block of Leland in Evanston for several days. When they inconsistent, every other day; receiving bills late, and mail for other addresses. Congresswoman Jan Schakowsky Office March 29, 2016 Over the last few weeks we have been experiencing some significant problems with our mail. Some days we get hardly anything and other days our box is loaded full and with mail from all over the neighborhood. - 2100 Blk Greenleaf Ave.Email March 29, 2016 We have different carriers day to day. They can’t seem to find our mailbox, because we often receive no mail at all. - 2100 Blk of Greenleaf Ave Email march 30, 2016 We have had mail problems for the last 3 years, I have been told by carriers that there is no mail delivery on Saturdays for businesses. We have a separate mail slot in the door as well we are open Saturday's from 8-4. When are regular mail lady is out we sometimes receive no mail or it is delivered after 5pm. When she is on duty, mail is delivered between 12 and 1pm. Last week the Post Master "Antonette" was in our office with a new carrier. She recognized that there were issues in the neighborhood and was persistent that mail was to be delivered on Saturdays. Will have to see if any changes take place.Email April 5, 2016 Caller states that she was informed by Kimberly Richardson to call 311 to document issues with mailing every time an issue occurs. It happened again today when they received packages that belong to other addresses. - 2100 Blk of Greenleaf Via 311 May 12, 2016 She has had sporadic mail delivery since November of 2015. Mail sent from her physician does not arrive; some mail arrives with a yellow sticker "Unable to forward" sticker even though she has been at her address for 16 years. Congresswoman Jan Schakowsky Office June 23, 2016 He has not received his mail in 3 days. Congresswoman Jan Schakowsky Office August 9, 2016 Resident is requesting to notify the City about a delivery issue that occurred approximately two weeks ago regarding a package that was delivered to the wrong address. Resident has communicated by telephone on separate occasions with the following supervisory staff: Ms. Braswell, Ms. Irving and Corey at the local post office. Resident advises that the issue has yet to be resolved. - 600 Blk of Asbury Via 311 August 26, 2016 He has gone to the post office twice and spoken with supervisors Corey and Danielle but nothing has changed. The mail is being delivered to the building but not sorted into the mail slots so the mail is just sitting in the white basket. He has been waiting for insurance documents from Medicare for a few weeks. He called Medicare and was told that they sent it without the apartment number, so he asked them to resend it with the apartment number. They did but he still has not received it and it has been a few weeks. Congresswoman Jan Schakowsky September 16, 2016 mail is not properly held and has caused issues. Also upset over long lines at postal office due to limited service, long lines for passport renewal, and mail being delivered late in the day. Congresswoman Jan Schakowsky Office September 28, 2016 Church has mailed out checks that have been returned to them; many days where they don't get mail at all. Causing a problem for vendors because they have been late on bill payments. Congresswoman Jan Schakowsky Office 72 of 465 October 29, 2016 His business in Evanston has been there for 38 years and they are now experiencing issues with their Saturday mail delivery. If no one is at their business, the carrier just leaves the mail outside and not in their mailbox. It is left for people to take, get damaged, and gets wet in the rain. They would like their carrier to make sure that the mail is properly delivered. Secondly, he asked if the mail can be delivered earlier than 5 p.m. daily. They are willing to pick up their Saturday mail too if it can be held at the small USPS location on Main Street Congresswoman Jan Schakowsky Office November 17, 2016 He mailed in his passport application and the passport office said that they mailed him his passport book. He never received it and had to apply again. Congresswoman Jan Schakowsky Office November 21, 2016 Our mail delivery has once again been hit or miss, Thursday got a ton of both regular and junk mail, Friday we received just three pieces of mail, all junk and as of yet today, we have received no mail at all. - Greenleaf Email 73 of 465 Item A3.2 For City Council Meeting of March 27, 2017 Business of the City by Motion: Play-Well TEKnologies Contract For Action To: From: Subject: Date: Honorable Mayor and Members of the City Council Members of the Administration and Public Works Committee Lawrence C. Hemingway, Director, Parks Recreation & Community Services Bob Dorneker, Assistant Director, Parks and Recreation Service Agreement with Play-Well TEKnologies for Youth Engineering LEGO Camps March 27, 2017 Recommended Action Staff recommends that City Council authorize a sole source agreement with Play-Well TEKnologies (224 Greenfield Ave., Ste. B, San Anselmo, CA 94960) through 2018 for instruction of youth engineering LEGO camps. Funding Source Revenue from program registrations are deposited into the General Fund - Chandler- Newberger Center (Account 100.30.3035.53565). Instructional expenses are paid from the Chandler-Newberger Center (Account 100.30.3035.62505) which has a FY 2017 budget of $53,305. Compensation for the vendor is based on the following amount of revenue collected: Program Vendor Revenue City Revenue Camps and Classes $25 p/3-hr day/p child $11.40 p/3-hr day/per child For 2017, staff is projecting $31,075 in revenues and $22,500 in expenses. Livability Benefits Education, Arts and Community: Provide quality education from cradle to career Economy and Jobs: Expand job opportunities Summary Play-Well TEKnologies (Play-Well) has been the vendor providing instruction at camps for engineering-based LEGO instruction since 2012. LEGO camps are held during Memorandum 74 of 465 spring and summer school breaks, and are held for children ages 5-12 years. The curriculum taught by Play-Well allows participants to walk away understanding the fundamental principles of engineering and physics. The curriculum is designed to boost participant’s confidence, creativity and encourages collaboration; they have a substantial investment in growing the program. Play-Well receives $25 per student, per day for a 3-hour program from participant fees at the resident rate, and all program expenses are covered by fees collected. The curriculum taught by the Play-Well staff is designed specifically toward the department’s program offerings, including adjusting the programs to the type of camp that is being offered. Additionally, Play-Well provides all necessary equipment for the program. In 2016, there were 166 registered participants for the program. Below is a breakdown of the program fees charged for the camp session: Length of camp Resident Fee Non-Resident Fee 5 days $182 $230 4 days $146 $184 Staff projects total 2017 expenditure payments to Play-Well to be $22,500 and revenues of $31,075, based on anticipated participation. In 2016, Play-Well was paid $19,775 for instructional services, and revenues reached $28,250 for a net of $8,475. All expenses for the program are covered by participation fees. Play-Well has done excellent work in providing instruction services. Additionally, this program curriculum is engineering and part of the department’s Science/Technology/Engineering/Math programming initiative. Attachments Play-Well TEKnolgies Contract 75 of 465 1 CITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for LEGO Camps for the City of Evanston THIS AGREEMENT (hereinafter referred to as the “Agreement”) entered into this 1st day of June 2017, between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the “City”), and Play-Well TEKnologies with offices located at,224 Greenfield Ave., Ste B., San Anselmo, CA 94960 (hereinafter referred to as the “Consultant”). Compensation for all basic Services (“the Services”) provided by the Consultant pursuant to the terms of this agreement. I. COMMENCEMENT DATE Consultant shall commence the Services on June 1, 2017 or no later than three (3) DAYS AFTER City executes and delivers this Agreement to Consultant. II. COMPLETION DATE Consultant shall complete the Services by December 31, 2018. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS The City of Evanston, Parks, Recreation & Community Services Department agrees to pay the contractor $25 p/student p/day p/3-hour camp program (resident’s rate) for instruction of LEGO Camps. Payment will be made without local, state, or federal tax deductions. Payment for services (i.e. program, administration and instruction) shall be made upon submittal of invoices by Contractor and acceptance by the owners. IV. DESCRIPTION OF SERVICES 76 of 465 2 Consultant shall perform the services (the “Services”) set forth here: Services are instructing LEGO camps and providing LEGO’s for the program. V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City’s direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City’s business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker’s Compensation Insurance. Nothing in this Agreement accords any third-party beneficiary rights whatsoever to any non-party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant’s work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City’s prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant’s work. All subconsultant agreements shall include verbatim or by reference the 77 of 465 3 provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston City Council. In the event of termination resulting from non-appropriation or insufficient appropriation by the City Council, the City’s obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D.Independent Consultant. Consultant’s status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer’s liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), 78 of 465 4 and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant’s own general reference. G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant’s subcontractors, employees, agents or subcontractors during the performance of this 79 of 465 5 Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants’ work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant’s performance or failure to perform the Services hereunder: (1) worker’s compensation in statutory limits and employer’s liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non-owned and leased vehicles for not less than 80 of 465 6 $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant’s Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant’s certificate of insurance shall contain a provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the “Other Insurance” clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney’s fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant’s employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City’s written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant’s control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, 81 of 465 7 is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. Use of City’s Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City’s name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City’s express prior written approval. Any attempt to do so without the City’s prior consent shall, at City’s option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statues, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statues, ordinances and regulations, at Consultant’s sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant’s officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics’ materialmens’ or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective 82 of 465 8 for any purpose unless the same shall be served personally or by United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney’s Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant’s noncompliance with any provision of Section 1-12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: A.That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin 83 of 465 9 or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B.That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A.The illegality of sexual harassment; B.The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D.The Consultant’s internal complaint process including penalties; E.Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F.Protection against retaliation as provided to the Department of Human Rights. VIII. CONSULTANT CERTIFICATIONS A.Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B.Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. C.If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D.Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any 84 of 465 10 admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E- 4). E.In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F.Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G.If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H.Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. IX. INTEGRATION This Agreement sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract form consistent with this Agreement and Exhibits hereto shall be part hereof. 85 of 465 11 IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 By ________________________ By:________________________ Its: ________________________ Its: _______________________ FEIN Number: _______________ Date: _____________________ Date: _______________________ 86 of 465 For City Council meeting of March 27, 2017 Item A3.3 Business of the City by Motion: 2017 Special Events Calendar For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee Human Services Committee From: Lawrence C. Hemingway, PRCS Director Subject: 2017 Special Events Calendar Date: March 27, 2017 Recommended Action: Staff recommends approval of the 2017 calendar of special events, contingent upon compliance of all requirements as set forth by the Special Event Policy & Guidelines. This year’s calendar includes two new proposed events: National Alliance on Mental Illness Cook County N. Suburban (NAMI CCNS) 5K Run/Walk on Sunday, September 24 and a Motorcycle Classic on Sunday, October 15. The Human Services Committee approved the lakefront and park events on March 6, 2017. Certain events of over 250 participants or those requiring street closure require Administration and Public Works Committee and City Council approval. Funding Source: Costs for City services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator. These fees are waived for City events and City co-sponsored Events. Livability Benefits: Health and Safety: Promote health, active lifestyles Equity and Empowerment: Support quality human service programs Summary: Lakefront park events of 100 participants or more and non-lakefront park events of 250 participants or more require Human Services Committee and City Council approval. Non-park events with 250 participants or more and/or requiring a street closure, (with exception of block parties) require Administration and Public Works Committee and City Council approval. Memorandum 87 of 465 1. Events requiring Administration and Public Works Committee Approval a) Returning events Neighborhood Way of the Cross Walk, YEA Festival, Northwestern Commencement, Custer Fair, Race Against Hate, Fountain Square Arts Festival, 4th of July Parade, Downtown and Chicago/Dempster Sidewalk Sale, Central St. Sidewalk Sale, McGaw YMCA Triathlon, Food Truck /Starlight Concert, Run for Walk, Taste of Armenia Street Fair, Malankara Catholic Church Procession, Streets Alive, Step up for Youth Run, Kits, Cats and Kids Block Party, Bike the Ridge, Evanston Art and Big Fork, Northwestern Homecoming Parade, Cubmobile, Northshore Crop Hunger Walk, and Flying Turkey Run, Evanston Holiday Tree Lighting. b) New event: Evanston Motorcycle Classic, 10am - 3pm, Sunday, October 15, 2017 Organizer: Rany Wait, 327 Dempster St, Evanston, IL Orrington Ave, between Church St and Davis St would be closed to traffic to hold a Classic / Vintage Motorcycle Show. Motorcycles will be parked for spectators to view and ask questions. 2. Events Approved by the Human Services Committee on March 6, 2017 a) Returning events: Lakefront Park Events: Willard School Fun Run, Honor the Fallen Walk, Nichols School Walk, Starlight Concert and Movie Series, Race Against Hate 5K, 4th of July Fireworks, World Arts and Music Festival (former Ethnic Festival), Great Lake Plunge, Rotary International Staff Picnic, Step up for Youth Run, North Shore Century Bike Ride, Walk a Mile in Her Shoes, Northshore Crop Hunger Walk, Flying Turkey 5K Run Non-lakefront Park Events: Evanston Garden Fair, YEA Festival, Memorial Day Ceremony, Backyard Botanic Plant Sale, Starlight Concert and Movie Series, Custer Fair, Haitian Community Picnic, Ride for AIDS, Second Baptist Church Picnic, Jamaica Day Celebration Picnic, Dar-us-Sunnah Masijid Community Picnic, Evanston Remembrance Picnic, Evanston CommUnity Picnic, Zombie Scramble, Veterans Day Ceremony, First Night Evanston b) New event: NAMI CCNS 5K Run/Walk, 9:00am – 1030am, Sunday, Sept 24, 2017 Organization: National Alliance on Mental Illness Cook County N. Suburban, located at 8324 Skokie Blvd. Skokie IL. The 5k run/walk would be staged in Centennial Park. The course would head north on Sheridan Rd sidewalk, loop clockwise on Northwestern campus and finish in Centennial Park (same course as Willard School 5K). This event is to raise funds to help the organization continue its work to improve the lives of 88 of 465 individuals with serious mental illness and those who care for them, through education, support and advocacy programs. The City will have improvement projects in various Evanston locations; some of which may affect proposed events. The special events committee will work closely with the Public Works staff to update event coordinators on construction project timelines to minimize conflicts as much as possible so they can plan accordingly in case their event needs to be modified. Staff will be responsible for ensuring that all of the necessary information is submitted and requirements are met before event coordinators can receive a special event permit for their event. ------------------------------------------------------------------------------------- Attachments: Permit Application for the New Proposed Events List of 2017 Special Events Special Event Permit Policy & Instructions 89 of 465 90 of 465 91 of 465 92 of 465 93 of 465 2017 Permit Application 1 Date: City of Evanston 2017 Event Permit Application Submit this application, along with a description of your proposed event, and $150 application fee, to the City of Evanston, Parks, Recreation and Community Services Department, c/o Special Events Committee, 2100 Ridge Ave. Evanston, IL 60201 by Tues, January 31, 2017. Email: specialevents@cityofevanston.org Fax: (847) 448-8051 Phone: 847-866-2914. Please refer to the Special Event Permit Instructions on the preceding pages while completing this application. Event Information Name of Event: NAMI CCNS 5K Run / Walk Estimated # of participants: 300 Event Location(s): Start /Finish at Centennial Park Estimated Attendance: 300 Type of Event: Festival/Fair Race/Walk/Bike Ride Sidewalk Sale Parade/March Concert Other Date(s): 9/24/17 Rain Date(s): ________ Event time: Start 9am Finish: 10:30am Set Up Time: Start: 6am Take Down Finish: 11am Yes No Is the Event a Fundraiser? Beneficiary: NAMI CCNS Yes No Registration/Entrance Fee: Amount: $ 35 for Run / Walk is free Organization Information Yes No Is this organization registered with the State of Illinois as a non-profit organization? Organization: NAMI Cook County North Suburban Address: 8324 Skokie Blvd., Skokie IL Business Phone: 847-716-2252 Fax: 847-716-2253 E-mail: susanockerlund.namiccns@gmai.com Contact Person Name: Susan Ockerlund Are you 18 yrs or older: Address: Same Telephone: Cellular: E-mail: Relation to above organization: Development Coordinator 94 of 465 2017 Permit Application 2 General Service Questions Section A: Public Works Department: Traffic/Parking/Sanitation: Yes No Are street closures requested? If yes, what streets? Justification for street closure: Yes No Are covering parking meters requested? If yes, provide locations &/or meter numbers Does your event require any other parking related requests or considerations? If so, please list them below: __________________________________________________________________________________________________ What is your plan for cleaning, recycling and disposing of all refuse from this event? City garbage / recycle bins are Adequate. We will also have use of volunteers ______________________________ You must provide a plan for accommodating recyclables and co-locate recycling and refuse containers. Section B: Community Development Department: Tent / Electrical Permit Yes No Will tents larger than 10 x10 be used for your event? Yes No Will a stage be used for your event? Yes No Will you be using electrical equipment? If yes, you will need to complete a separate tent and/or electrical permit application. All applicants should provide their own source of power for their specific needs; the City generally will not provide electrical services of any sort. Tent Permit fee is $30 / Electrical Permit fee varies. Section C: Fire Department Yes No Will the Fire Department have access to all sites in the event of an emergency? If not, please provide a contingency plan in the event of an emergency. Yes No Will any fire hydrants be obstructed? Yes No Will you be supplying your own First-Aid station? Section D: Police Department Yes No Is traffic control or crowd control necessary for your event? If so, please describe your needs: __________________________________________________________________________________________________ • Depending on attendance, the City may require Police and/or Fire personnel at the function. The City shall determine the number of personnel necessary to ensure the safety of participants, minimize the inconvenience to residents, and reduce the public liability exposure to the sponsoring agency as well as the City. City personnel involved in advance of, during and after, the day(s) of the event may be charged back to the sponsoring agency. Section E: Health Department: Temporary Food Permit Yes No Is food or drink being served at this event? If yes, you will need to complete a separate temporary food event permit application. Temporary food event permit fee is $111. • No food or beverage shall be sold or given away at events open to the public, unless authorized by the City. 95 of 465 2017 Permit Application 3 Section F: Legal/Liquor Department: Liquor License Yes No Will alcoholic beverages be served or sold? If yes, you will need to complete a separate liquor license application. Liquor license fee varies. Complete address where liquor will be served/sold: Where will the sale of liquor take place: Indoors Outdoors The sale premises are located on: Private property Public Property Section G: Parks, Recreation and Community Services Department: Park Permit Yes No Will this event be held in a City Park? If so, which Park (s) (be specific): Centennial Park You will need to complete a separate park permit application. Park permit fee varies. Section H: Parks, Recreation and Community Services Department: Loudspeaker Permit Yes No Will a PA system or loudspeaker be used? If yes, you will need to complete a separate loudspeaker permit application and answer the following questions: Date(s): 9/24/17 Hours of Operation: 8am Finish: 11am Please check the type of sound to be emitted: Speech Recorded Music Live Music Other: _______________ Section I: Public Works Department: Right of Way Permit Yes No Does the event include a sidewalk sale? If yes, you will need to complete a separate Right of Way permit application. Right of way permit fee varies. Section J: City Collector’s Office: Raffle Permit Yes No Are you selling raffle tickets as part of your event? If yes, you will need to complete a separate raffle permit application. Raffle permit fee is $50.00. Section K: Publicity The City of Evanston lists most major special events that are open to the public on its Web site calendar because neighborhoods and business districts may be affected by traffic, noise, etc. The calendar listing also provides additional promotion of your event to residents and visitors. However, some events are not open to the public and should not be listed. Should your event be included on the City of Evanston’s calendar of events? Yes No If yes, at least one month before the event, please email text that you would like us to list to communications@cityofevanston.org or use the space below on this page. Be sure to include the event title, description, day, date, time, location, and admission fee, if any. If you would like us to link to your web site, so visitors can access the most up-to-date details, please print the URL link below: _______________________________________________________________________________________ Recruit volunteers for your event at www.volunteerevanston.com or contact the volunteer coordinator at 847-859-7833. 96 of 465 97 of 465 2017 Special Events Event Details Start Date End Date Event Time: Organization: Law Enforcement Polar Plunge Staged on Clark Beach- Over a 24-hour period, plungers will take 24 icy dips (once an hour, every hour) into the waters of Clark St beach to raise $ for special olymics Fri 2/17/17 Sat 2/18/17 8:00am - 3:00pm Special Olympic Illinois Neighborhood Way of the Cross Church procession in vicinity of St. Nicholas Church (Lake, Ridge, Washington - same as past years) Fri 4/14/17 9:00am - 11:30am St. Nicholas Catholic Church Willard School Fun Run Staged in Centennial Park, participants run along Sheridan Rd sidewalk, Northwestern campus and the lakefront path - same as last year Sun 5/7/17 9:00am - 10:00am Willard School PTA/ Dist 65 Garden Fair Garden sale in Independence Park at Central St/Stewart; central st (adjacent to park) acts as loading zone for materials - same as past years Thur 5/11/17 Sat 5/13/17 9:00am - 4:00pm Evanston Garden Council YEA! Festival Young Evanston Artists art display with closure of Lake St from Chicago Ave to Himman - same as last year Sat 5/20/17 10:00am 4:00pm Young Evanston Artists Foundation Honor the Fallen Ruck Walk Active duty and veteran soldiers walk from Glencoe to Chgo -Evanston portion is along Sheridan Rd sidewalk and lakefront path, stop in Centennial Park for lunch then continue on Lakefront path to Chgo - same as last year Fri 5/26/17 8am - 12pm chicago Veterans Memorial Day Ceremony Memorial Day Ceremony in Patriots Park (if fountain sqr under construction) Mon 5/29/17 10:00am - 12:00pm Evanston American Legion Post 42 Nichols School Sandy McDermott Walkathon Participants walk on sidewalk from Nichols School to Lakefront; then along the path and back to Nichols. Same as past years. Tue 5/30/17 11:30am - 2:00pm Nichols Middle School / Dist 65 Backyard Botanics Plant Sale Garden sale in Independence Park at Central St/Stewart - same as past years Sat 6/3/17 8:00am - 3:00 pm Evanston Garden Council Starlight Concert Series Concert in James park - same as past years Tue 6/6/17 7:00pm - 9:00pm City of Evanston Chicago Ragnar Relay Relay run from Wisconsin to Chicago - same as past years Sat 6/10/17 7:30am - 7:30pm Ragnar Events Starlight Concert Series Concert in Dawes Park - same as past years Tue 6/13/17 6:00pm - 9:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction - Thursdays June to Aug - same as past years Thur 6/15/17 7:00pm - 9:00pm Downtown Evanston 98 of 465 Northwestern Commencement Ryan Field / McGaw Hall with shuttle route Ashland, Isabella, Ridge, Lincoln, Sheridan, Elgin, Emerson - same as past years Sat 6/17/17 Mon 6/19/17 9:00am - 10:00 pm Northwestern Univ. Custer Fair Festival at Main, Chgo, Washington, Custer & Eiden Park - same as past years Sat 6/17/17 Sun 6/18/17 10:00am - 9:00pm Evanston Festival Theatre Inc. Race Against Hate 5K race at Lincoln & Sheridan (Long Field)- Lakefront path - same as past years Sun 6/18/17 7:30am - 11:30pm YWCA Evanston Starlight Concert Series Concert in Twiggs Park - same as past years Tue 6/20/17 6:00pm - 9:00pm City of Evanston Wine Walk Downtown Evanston businesses will serve samples of wine to attendees; attendees will check-in to get a wristband Thurs 6/22/17 5:00pm - 8:00pm Downtown Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 6/22/17 7:00pm - 9:00pm Downtown Evanston Fountain Square Arts Festival Art Festival in downtown Evanston; Sherman from Elgin to Davis; Church from Benson to Orrington; Clark from Benson to Sherman - same as past years Sat 6/24/17 Sun 6/25/17 10:00am - 9:00pm Evanston Chamber of Commerce Starlight Concert Series w/ food trucks Concert Bent Park - same as past years Tues 6/27/17 6:00pm - 9:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 6/29/17 7:00pm - 9:00pm Downtown Evanston Fourth of July Parade/Fireworks Parade on Central St / Fireworks at Lakefront - same as past years Tue 7/4/17 2:00pm - 10:00pm Evanston Fourth of July Association Evanston Haitian Community Picnic Community Picnic in James Park - same as past years Tue 7/4/17 2:00pm - 11:00pm Geral Daye Ride for AIDS Chicago Staged at Chandler - bike ride from Evanston to Wisconsin and back with closing ceremony in Leahy Park- same as past years Sat 7/8/17 Sun 7/9/17 6:00am 6:00pm Test Positive Aware Network Inc., (TPAN) McGaw YMCA Youth Triathlon Youth triathlon at ETHS; closing Dodge between Church/ Greenwood and Lake between Dodge /Pitner for the bike portion - same as past years Sun 7/9/17 8:00am - 10:00am McGaw YMCA Starlight Concert Series Concert in Leahy park - same as past years Tue 7/11/17 7:00pm - 9:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thurs 7/13/17 7:00pm - 9:00pm Downtown Evanston 99 of 465 Central Street Sidewalk Sale Sidewalk sale on Central Street, Greenbay to Hartrey - same as past years Thur 7/13/17 Sun 7/16/17 10:00am - 6:00pm Central St Business Association World Arts & Music Festival (former ethnic festival) Festival in Centenial and Dawes Park - same as past years Sat 7/15/17 Sun 7/16/17 12:00pm - 8:00pm City of Evanston Starlight Concert with Food Trucks Concert in Brummel park - Brummel closed Elmwood to Custer for Food Trucks - same as past years Tue 7/18/17 5:30pm - 9:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 7/20/17 7:00pm - 9:00pm Downtown Evanston Movie at NU Ryan Field Movie at NU Ryan Field Thur 7/20/17 8:00pm City of Evanston History Center Ice Cream Social Ice cream social at Dawes House 225 Greenwood St - same as past years Sat 7/22/17 1:00pm 4:00pm Evanston History Center Second Baptist Church Picnic Annl picnic in Lovelace Park same as past years Sun 7/23/17 1:00am - 4:30pm Second Baptist Church Starlight Concert Series Concert in Mason Park - same as past years Tue 7/25/17 7:30pm - 9:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 7/27/17 7:00pm - 9:00pm Downtown Evanston Dempster - Main Mile Sidewalk sale annual summer sidewalk sale - same as past years Fri 7/28/17 Sun 7/30/17 9:00am - 7:00pm Main - Dempster Mile Downtown Summer Sidewalk Sale Sidewalk sale; businesses throughout downtown Evanston - same as past years. Fri 7/28/17 Sun 7/30/17 10:00am - 6:00pm Downtown Evanston Great Lake Plunge A swim challenge at Dempster St Beach that consist of 3 races: a 1k, 2k and 4k swim around a designated loop with buoys to define the course Sun 7/30/17 7:00am - 11:00am Evanston OWL, Inc NU's Run for Walk in memory of Randy Walker Start/end at Ryan Field with street closures and parking restrictions; Participants will run east on Lincoln onto NU campus; turn around at the most southern point of the lakefill; and head back to Ryan Field. Same as past years. Sun 7/30/17 7:30am - 11:00am NU Dept of Athletics Movie in the Park Movie in Penny Park Tue 8/1/17 8:00pm City of Evanston Starlight Junior Concert Series Concert in Talmadge park - same as past years Wed 8/2/17 7:00pm - 9:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 8/3/17 7:00pm - 9:00pm Downtown Evanston Rotary Staff Picnic Rotary Int'l staff picnic in Centennial Park same as past years Fri 8/4/17 10am - 4:00pm Rotary International 100 of 465 Movie in the Park Movie in Ladd Arboretum Sat 8/5/17 8:00pm City of Evanston Gospel Fest Annual Gospel Fest At Family Focus - same as past years Sat 8/5/17 1:00pm - 4:00pm Family Focus Jamaica Day Celebration Picnic Picnic in James Park - same as past years Sun 8/6/17 10:30am - 9:00pm Evanston Cricket & Social Club Movie in the Park Movie in Dawes Park Tue 8/8/17 8:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 8/10/17 7:00pm - 9:00pm Downtown Evanston Movie in the Park Movie in Twiggs Park Sat 8/12/17 8:00pm City of Evanston Dar-us-Sunnah Masijid Community Center picnic Dar us Sunnah Community center Picnic in Twiggs Park - same as past years Sun 8/13/17 11:00am - 6:00pm Dar-us-Sunnah Masjid & Community Center Great Lake Plunge RAIN DATE A swim challenge at Dempster St Beach that consist of 3 races: a 1k, 2k and 4k swim around a designated loop with buoys to define the course Sun 8/13/17 7:00am - 11:00am Evanston OWL, Inc Movie in the Park Movie in Baker Park Tue 8/15/17 8:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 8/17/17 7:00pm - 9:00pm Downtown Evanston Evanston Art and Big Fork Festival Art Festival in downtown Evanston; Sherman from Clark to Davis; Church from Benson to Orrington; Clark from Benson to Sherman - same as past years Fri 8/18/17 Sun 8/20/17 10:00am - 9:00pm Amdur Productions Movie in the Park Movie in Bent Park Sat 8/19/17 8:00pm City of Evanston Evanston Remembrance Reunion Picnic Annual remembrance reunion picnic in James Park - same as past years Sat 8/19/17 10:00am - 8:00pm John Murray Evanston Community Picnic Evanston Annl Community picnic in Ingraham park - same as past years Sun 8/20/17 1:00pm - 4:00pm City of Evanston Movie in the Park Movie in James Park Tue 8/22/17 8:00pm City of Evanston Thursday Night Live Dance series in downtown Evanston 1603 Orrington with live music and dance instruction. - same as past years Thur 8/24/17 7:00pm - 9:00pm Downtown Evanston Movie at Robert Crown Movie at Robert Crown Sat 8/26/17 8:00pm City of Evanston 101 of 465 Taste of Armenia Festival Food Festival on Clark St between Benson and Sherman - same as past years Sun 8/27/17 12:00pm - 6:30pm St. James Armenian Church Faith Temple Church Tent Revival Tent revival on Faith Temple Church Parking Lot 1932 Dewey - same as past years Mon 8/28/17 Fri 9/1/17 6:30pm 9:30pm Faith Temple Church of God in Christ ETHS Booster Palooza ETHS Fundraiser event on top of Sherman Plaza Self Park garage - same as past years Sat 9/9/17 6:00pm - 10:00pm ETHS Bootsters / Dist 202 Malankara Catholic Church Procession Participants walk around the block of the church 1208 Ashland Ave - same as years past Sat 9/9/17 5:30pm - 6:30pm Malankara Catholic Church Streets Alive community event to promote walking and biking; normally close Main St from Florence to Hinman - this year proposing additional closures Sun 9/10/17 1:00pm 7:00pm City of Evanston Step up for Youth Race - former Unity 10 Mile Run Staged in Centennial Park, participants will run along the lakefront path and Northwestern campus race route - similar to last year Sun 9/10/17 7:30am - 11am Diane Goldring Main - Dempster Wine Walk Thur 9/14/17 5:00pm - 9:00pm Main - Dempster Mile Kits, Cats and Kids Block Party Kick off the school year NU, Downtown Evanston, the Evanston Chamber of Commerce, ETHS, and School District 65; block party on sherman ave between church and davis - same as last year Thur 9/14/17 5:00pm - 7:30pm City of Evanston North Shore Century Registration is staged in Dawes Park and Lagoon bldg -bike ride to Kenosha and back. Same as past years. Sun 9/17/17 6:00am - 6:00pm Evanston Bicycle Club NAMI Cook County N Suburban 5K Run/Walk (NEW) Staged in Centennial Park, participants run along Sheridan Rd sidewalk, Northwestern campus race route and the lakefront path Sun 9/24/17 9:00am - 10:30am NAMI Cook County N Suburban Bike the Ridge Close Ridge between Church and Howard for bike ride- same as past years Sun 10/1/17 9:00am - 1:00pm City of Evanston Big Bite Night NU Student event -Downtown restaurants provide free samples of food to NU students - same as past years Sun 10/1/17 3:00pm - 5:30pm Downtown Evanston NU Homecoming parade Sheridan between Lincoln and Chicago - same as past years Fri 10/6/17 6:00pm - 7:00pm Northwestern Univ. 102 of 465 Walk a Mile in Her Shoes walk to raise awareness about men's sexualized violence against women. Staged in Centennial Park, participants walk 1 mile on lakefront path wearing womens heals. Same as last year. Sun 10/8/17 10:00am - 12:00pm Northwest Center Against Sexual Assault (NWCASA) North Shore Crop Hunger Walk Start and finish at First Congregational Church (Hinman/Lake); participants walk on sidewalk, east on Lake to lakefront path, south on path to Main, west on Main to Hinman, north on Hinman to the church. Same as last year. Sun 10/15/17 12:00pm - 4:00pm North Shore Crop Hunger Walk / Church World Service (parent organization) Evanston Oktober Fest Beer sampling event with Evanston breweries; food for purchase; live music and other activities - in NU parking lot where Downtown Farmers Market held - same as past years Sun 10/15/17 12pm - 6pm Downtown Evanston Evanston Motorcycle Classic (NEW) Motorcycle Show on Orrington between Church and Davis Sun 10/15/17 10:00am - 3:00pm Randy Wait Cubmobile Boy Scout's soapbox derby race on Leonard Place between Ridge & Asbury - same as past years Sun 10/15/17 9:00am - 3:00pm Boy Scouts of America Zombie Scramble A 2- to 4-mile course where participants attempt to outwit and outrun "zombies" and finish the course with all their "lives" intact. - on Ladd Arb path Sat 10/21/17 6:00pm - 9:00pm City of Evanston Veterans Day Ceremony in Patriots Park (if fountain sqr under construction) Sat 11/11/17 10:00am - 12:00pm Evanston American Legion Post 42 Flying Turkey 5K Run/Walk Staged in Dawes Park- 5k along Sheridan Rd between Clark and Lincoln; then on NU property; then lakefront path close Sheridan from Clark to Lincoln for runners to start race. Same as past years Thur 11/23/17 9:00am - 10:30am Jonathan Cain Evanston Tree Lighting Tree lighting downtown with live music, fire truck procession, Santa and Mrs. Claus, and hot chocolate & cookie stations throughout downtown T- same as past years Fri 12/1/17 5:00pm - 8:00pm Downtown Evanston Warm Bevvy Walk Business serve free samples of hot beverages, alcoholic and non-alcoholic Thur 12/7/17 5:00pm - 8:00pm Downtown Evanston Menorah Lighting Ceremony in Fountain Square - same as past years Dec TBD 5:30pm City of Evanston Kinara Lighting Ceremony in Fountain Square - same as past years Dec TBD 11:00am City of Evanston First Night Evanston Family activities in Downtown Evanston and Raymond Park- same as past years Sun 12/31/17 12:00pm - 12:30am First Night Evanston Inc 103 of 465 City of Evanston 2017 Special Event Permit Policy & Instructions Thank you for your interest in holding a special event in the City of Evanston. Enclosed are the materials needed to obtain a Special Event Permit for your upcoming event. Please follow the application directions very carefully. These first three pages should be removed from the completed application and kept by the event coordinator for reference. Also, an application checklist is included on page three of the instructions for further assistance. Some of the information will not apply to your specific event. However, no Special Event Permit will be issued without submittal of a signed application (See the bottom of Page 4 of the application) and requested documentation. Your event must have final approval of the City of Evanston Special Events Committee and in some cases the City Council. Your event will be assigned to a staff person who will assist you throughout this process and will be your primary contact. You will be notified by your primary contact person if your event requires additional permits such as a: tent permit, temporary food permit, electrical permit, or liquor license, which must be obtained before you can receive a Special Event Permit. Minimum Requirements/Criteria The following criteria will be used to determine if the event is considered a Special Event: 1. All outdoor events requested on City property, i.e. street, sidewalk, park, etc., and/or deemed to significantly impact the City are considered Special Events. 2. An event that requires City Council approval is a Special Event. Special events that require City Council approval include: Lakefront Events of 100 participants or more require Human Services Committee and City Council approval. Due to the high usage of the lakefront parks, which generates associated environmental, health and life safety issues, Special Event Permits are limited in lakefront parks. Non-Lakefront Park Events of 250 participants or more require Human Services Committee and City Council approval. Events requiring Street Closure of 250 participants or more (with the exception of block parties) require Administrative & Public Works Committee and City Council approval. Requirements and Conditions 1. Compliance with City ordinances. The applicant shall comply with all applicable City ordinances, codes, conditions, and requirements. 2. Compensation for City Staffing. Depending on attendance, the City may require city personnel including Police and/or Fire, at the function. All City personnel involved in advance of, during and after, the day(s) of the event may be charged back to the sponsoring agency. The City shall determine the number of personnel necessary to ensure the safety of participants, minimize the inconvenience to our residents, ensure the success of the event, and reduce the public liability exposure to the sponsoring agency as well as the City. The bill will be transmitted to the sponsoring agency within thirty (30) days after the completion of the event. 3. Food and Beverage Service. No food or beverages shall be sold or given away at the outdoor event, unless approved by the City’s Health Department. We highly encourage the rental and usage of the City’s water trailer over the use and distribution of bottled water. 4. Recycling and Refuse Service. All events that anticipate generating more refuse and recycling than can be handled by publicly located containers must co-locate all refuse and recycling containers. There should be no locations where a refuse or recycling can is placed without its counterpart. 5. Liquor Consumption and Service. No alcohol shall be sold or given away at the outdoor event, unless approved by the Mayor. Applications are received by the Legal Department and submitted to the Mayor for approval. 6. Electrical Power. All applicants should provide their own source of power for their specific needs; the City generally will not provide electrical services of any sort. 7. Misc. 104 of 465 a. Street closures are generally not permitted other than on Sunday mornings to minimize inconvenience to Evanston residents (with the exception of block parties). b. The City of Evanston is not responsible for any accidents or damages to persons or property resulting from the issuance of a Special Event Permit. c. The Special Event Permit is non-transferable and can only be used on the designated dates and times as printed and is required to be posted on site during the event. d. The City of Evanston reserves the right to suspend, cancel and/or reschedule events. The event coordinator is responsible for ensuring that the organization and all participants and spectators abide by all the above conditions, ordinances, codes, and requirements. Application Process 1. Application Submittal. Due Date. The attached special event permit application form must be completely filled out, signed and submitted to the Parks, Recreation and Community Services Department by January 31, 2017 to allow sufficient time for City staff to evaluate your request and provide a recommendation to City Council for consideration, if necessary. Required Attachments. Narrative. Describing in detail the nature of the event. Site plan. Detail dimensions, location of all structures, seating, tents, stages, generators, booths, vendors, toilet facilities, emergency vehicle access, parking, solid waste containers, recycling bins, etc. Hold Harmless Agreement. A signed Hold Harmless Release Agreement must be submitted with each application (see page 5 of application.) Certificate of Insurance. The City of Evanston requires a Certificate of Insurance naming the City as an additional insured in the amount of $1,000,000 unless a greater amount is warranted. Security Deposit/Bond. A security bond or safety deposit may be required, depending on the size and nature of the event. Fees 1. Application Fee. A non-refundable “Application fee” of $150 must be submitted along with the application for all non-City sponsored events. 2. Permit Fees. Permit fees (electrical, tent, alcohol, raffle, food, park, etc.) can not be waived and are separate from the application fee. No Special Event Permit will be issued until the permit fees have been paid and a copy of the permit submitted to the city staff contact person assigned to oversee the event. (fees are listed below) Tent Permit: $30.00 Electrical Permit: Varies Liquor License: Varies Temporary Food Permit: $111.00 Raffle Permit: $50.00 Park Permit: Varies Banner Permit Varies Right of Way Permit Varies Water Trailer $100 Security Bond or Maximum Security Deposit: Varies All City permit applications can be found online at http://www.cityofevanston.org/business/permits-licenses/ 3. Event Fees (Cost for City Services / City Staffing): a. City Events and City-Sponsored Events- Cost for City Services will be waived. b. Outside Agency Events - The City requires 100% reimbursement from the event coordinator for all costs to provide City services for such events. 4. Payment. a. Make all checks payable to the “City of Evanston/Special Events” and note your business name and event name. b. All fees are non-refundable. 105 of 465 Application Checklist Use this list to ensure that you have included supporting documentation to accompany the information on your Special Event Application. Documents that must be submitted: Complete the full Special Events Application and sign on page 4 by January 31, 2017. Complete and sign the Hold Harmless Release Agreement on page 5. A copy of your Certificate of Insurance listing the City of Evanston as an additional insured in the amount required. Documents that may need to be submitted: Submitted Does Not Apply Tent Permit Application Electrical Permit Application Temporary Food Event Permit Application Liquor License Application Park Permit Application Loudspeaker Permit Application Right of Way of Permit Application Raffle Permit Application Security Bond or Maximum Security Deposit Map of proposed route for Race/Walk Copy of written permission to utilize non-Evanston property Should you have any questions or need assistance with completing this application, please call the Parks, Recreation and Community Services Department at 847-866- 2914 or email specialevents@cityofevanston.org. *(Please detach these first three pages and keep for your record 106 of 465 For City Council Meeting of March 27, 2017 Item A3.4 Business of the City by Motion: Chandler/Newberger HVAC and Electrical For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager Subject: Approval of Chandler-Newberger Community Center HVAC and Electrical Improvements (RFP No. 17-08) Date: March 27, 2017 Recommended Action: Staff recommends City Council authorize the City Manager to execute a contract for engineering services related to the Chandler-Newberger Community Center HVAC and Electrical Improvements Project (RFP No. 17-08) with Clark Dietz, Inc. (118 S. Clinton Street, Suite 700, Chicago, IL) in the amount of $80,965.00. Funding Source: Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds as follows: Project Account 2017 Budget Project Cost Chandler HVAC Improvements 415.40.4117.62145 – 617001 $ 75,000 $47,943 Chandler Electrical Upgrades 415.40.4217.62145 – 617002 $335,000 $33,022 415.40.4117.62145 – 617002 $ 65,000 $ 0 Total $475,000 $80,965 Livability Benefits: Built Environment: Enhance public spaces Climate & Energy: Improve energy and water efficiency; Reduce greenhouse gas emissions Health & Safety: Promote healthy, active lifestyles Memorandum 107 of 465 Background Information: Constructed in 1980, the Chandler-Newberger Community Center serves as an important recreation center for Evanston. The existing 12,000 square foot facility includes a gymnasium, racquetball court, multi-purpose activity room, locker rooms/restrooms and staff offices. Since its construction, the building has undergone one major remodeling project in 1997 which modified the northernmost racquetball court into a multi-purpose room with staff offices above. Additionally, limited replacements/upgrades have occurred to the existing HVAC equipment including the replacement of one mechanical unit and the addition of an “Ice Bear” Carrier unit in 2013. Few improvements to the existing electrical system have occurred since the initial build, and the electrical service, switchgear and panels are original. Over the past five to ten years the facility’s HVAC and electrical systems have experienced increased maintenance needs and occasional failures resulting in emergency situations. Replacement of these two critical building systems is needed at this time to ensure continued and safe operation of this important community center. Analysis: On January 5, 2017 the City issued a Request for Proposal for consultant services to design the improvements outlined above. On January 31, 2017 proposals were received from the following six consulting engineering firms: Firm Address Cost Bailey Edward Designs, Inc. 35 E Wacker Dr., Suite 2800, Chicago, Illinois 60601 $145,361.02 CCJM Engineers, Ltd. 303 E. Wacker Drive, Ste. 303, Chicago, Illinois 60601 $65,168.00 Clark Dietz, Inc. 118 S. Clinton Street, Suite 700, Chicago, Illinois 60661 $80,965.00 dbHMS 303 W. Erie Street, Suite 510, Chicago, Illinois 60654 $196,800.00 Dynacept Engineering, Ltd. 2250 E. Devon Ave, Suite 218, Des Plaines, Illinois 60018 $67,000.00 Grumman/Butkus Associates 820 Davis Street, Suite 300, Chicago, Illinois 60201 $86,200.00 Henneman Engineering, Inc. 200 S. Wacker Drive, Suite 850, Chicago, Illinois 60606 $100,115.00 WMA Consulting Engineers, Ltd. 815 S. Wabash Ave., Chicago, Illinois 60605 $120,000.000 Proposals were reviewed by the following staff:  Lawrence Hemmingway, Director – Parks and Recreation, PRCS  Robert Dorneker, Assistant Director – Parks and Recreation, PRCS  Lara Biggs, Bureau Chief – Capital Planning / City Engineer  JacQuera Calvert, Purchasing Specialist  Shane Cary, Project Manager – Public Works Agency 108 of 465  Sean Ciolek, Division Manager – Facilities  Stefanie Levine, Senior Project Manager – Public Works Agency  Kevin Wallin, Building Manager – Chandler-Newberger & Noyes Following the initial scoring, the selection committee interviewed the two highest ranked firms, Clark Dietz, Inc. and Henneman Engineering, Inc., to confirm their understanding of the project and evaluate their overall expertise. Below is a chart indicating the revised scoring following the interviews. Consultant Firm Qualifications and Experience Project Approach Price Organization and Completeness of Proposal Willingness to Execute City Contract M/W/EBE Participation Total Maximum Points 25 20 25 10 10 10 100 Bailey Edward Designs, Inc. 21 16 11 10 10 10 78 CCJM Engineers, Ltd. 18 15 25 5 0 10 74 Clark Dietz, Inc. 24 19 20 10 5 10 88 dbHMS 20 15 8 8 10 10 71 Dynacept Engineering, Ltd. 17 13 24 10 10 10 84 Grumman/Butkus Associates 21 15 19 9 10 10 84 Henneman Engineering, Inc. 21 16 16 10 10 10 84 WMA Consulting Engineers, Ltd. 15 10 14 9 5 10 63 Clark Dietz demonstrated a good understanding of the project issues and the potential solutions, and their team demonstrated the best experience completing similar types of projects. Therefore, staff recommends award to Clark Dietz, Inc. in the amount of $80,965.00. A breakdown of funding for this project is as follows: Account Summary Project Funding (detailed above) $475,000.00 Encumbrances / expenditures to date $0.00 Recommended award -$80,965.00 Balance Remaining $394,035.00 109 of 465 A review of the project for compliance with the City’s M/W/E BE program goals is attached. Legislative History: None Attachments: Memo on M/W/EBE Compliance, dated 3/27/2017 110 of 465 RFP 17-08, Chandler-Newberger Community Center HVAC and Electrical Improvements, M/W/EBE Memo 03.27.2017 To: David Stoneback, Public Works Agency Director Lara Biggs, Bureau Chief – Capital Planning / City Engineer Stefanie Levine, Senior Project Manager From: Tammi Nunez, Purchasing Manager Subject: Chandler-Newberger Community Center HVAC and Electrical Improvements, RFP 17-08 Date: March 27, 2017 The goal of the Minority, Women and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City’s goal is to have general contractors utilize M/W/EBEs to perform no less than 25% of the awarded contract. With regard to the recommendation for the Chandler-Newberger Community Center HVAC and Electrical Improvements, RFP 17-08, Clark Dietz, Inc. total base bid is $80,965.00, and they will receive 25% credit for compliance towards the initial M/W/EBE goal. Name of M/W/EBE Scope of Work Contract Amount % MBE WBE EBE Delta Engineering Group 111 W. Jackson Blvd., #910 Chicago, IL 60604 Engineering Design $13,300.00 16.4% X Elliot Dudnik & Associates 913 Wesley Ave Evanston, IL 60201 Architect $7,000.00 8.6% X Total M/W/EBE $20,300.00 25% Memorandum 111 of 465 Item A3.5 For City Council Meeting of March 27, 2017 Business of the City by Motion: Mowing Services For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: David Stoneback, Public Works Agency Director Paul D’Agostino, Environmental Services Bureau Chief Subject: Mowing Services (Skokie Bid # 2017-01-07) Date: March 14, 2017 Recommended Action Staff recommends City Council authorize the City Manager to execute a contract award for the 2017 Mowing Services to the low bidder, Cleanslate Chicago, LLC (1540 South Ashland, Chicago, IL) in the amount of $23,900.00. Funding Source Funding for this project is included in the proposed FY 2017 General Fund (Account 100.40.4330.62195), which has a total allocation of $142,000.00. Livability Benefits: Built Environment: Enhance public spaces Natural Systems: Protect and restore natural ecosystems Summary During the development of the FY 2017 Public Works Agency budget, staff adjusted line item amounts in order to contract out some services typically performed by City staff. Staff also contacted the Village of Skokie to determine whether we could issue a joint bid for mowing services, since they have been bidding this type of work for many years. We met with Skokie staff from both their Public Works and Purchasing Departments, and worked out an acceptable joint bid document that was issued this past January. Bids for the mowing services for four Evanston Parks were opened and publicly read on February 16, 2017. The bid package was advertised in Pioneer Press, and bid invitations were sent to several Evanston based landscape companies, as well as fifteen other Landscape companies, but only four bids were received. Memorandum 112 of 465 This contract is for one year of mowing services at the following four City Parks: Harbert, Beck, Butler and Twiggs. The bid also allows for four (4) additional one-year period extensions upon mutual written agreement between the Contractor and Municipality. All four of these Parks are located adjacent to the North Shore Channel, and were chosen due to their proximity to Skokie’s Northshore Sculpture Park running along McCormick Blvd., which constitutes the largest portion of the Skokie bid package acreage. Staff believed that by limiting the distance between the Evanston locations and those in Skokie, favorable pricing for the work in Evanston would be received. The scope of the work includes weekly inspection, mowing, line trimming, edging and litter cleanup from April through November of 2017. The results of the bids received are as follows: Bidder 2017 Bid Cleanslate Chicago, LLC, Chicago, IL $23,900.00 Lizzette Medina Landscape Mgmt., Evanston, IL $31,012.75 KGI Landscaping Co., Skokie, IL $33,100.00 Langton Group, Woodstock, IL $34,100.00 Attachments: Bid Tabulation Spreadsheet Maps of Parks included in contract M/W/EBE Memo 113 of 465 114 of 465 Emerson St Wade St Lyons St McDanielAveMcCormickBlvdLeland AveButler Beck Beck 0 130 26065 Feet115 of 465 Simpson St Emerson St Brown AveHovland CtSimpsonSt McCormick BlvdBri d g e S t Payne St Foster StPioneer RdMcDaniel AveFoster StBri d g e S t Brown AveLemar AveLaurel AveHartrey AveGrey AveHartrey AveHartrey AveHawthorneLnHawthorne LnLeland AveGrey AveMartha LnGrey AveTwiggs Butler Beck Butler 0 330 660165 Feet116 of 465 Fowler AvePitner AveDempster St McDaniel AveMain St Bradley PlMcDaniel AveMcCormick BlvdPitner AlyPitner AveGreenleaf St Lee St Crain St Lee St Nathaniel Pl Pitner AveMcDaniel AveFowler AveHarbert Harbert 0 380 760190 Feet117 of 465 Brown AveDewey AveDodge AveDarrow AveNoyesSt P r a i r i e A v e G re e n B a y R d Payne St Simpson St Foster StBrown AveP o p l a r A v e McCormick BlvdNoyes St Grant St Bri d g e S t Brown AveP r a i r i e A v e Ashland AveDodge AveTwiggs Butler Twiggs 0 300 600150 Feet118 of 465 Evanston and Skokie Bid # 2017-01-07, Mowing Services, M/W/EBE Waiver 03.27.2017 To: David Stoneback, Public Works Agency Director Paul D. Agostino, Environmental Services Bureau Chief From: Tammi Nunez, Purchasing Manager Subject: Mowing Services (Evanston and Skokie Bid # 2017-01-07) Date: March 27, 2017 The goal of the Minority, Women, and Evanston Business Enterprise Program (M/W/EBE) is to assist such businesses with opportunities to grow. In order to help ensure such growth, the City has established a 25% M/W/EBE subcontracting participation goal for general contractors. However, the joint bid letting for Mowing Services precludes subcontracting opportunities. Therefore, a waiver is granted. CC: Martin Lyons, Assistant City Manager / CFO Memorandum 119 of 465 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of March 27, 2017 Item A3.6 Business of the City by Motion: Two (2) Replacement Watercraft Purchases For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Lawrence Hemingway, Director of Parks and Recreation Rickey A. Voss, Parking/Fleet Manager Subject: Two Replacement Watercraft Purchases for the Parks, Recreation & Community Services Department Date: March 15, 2017 Recommended Action: Staff recommends City Council approval for the purchase of two (2) replacement watercrafts for the Parks, Recreation & Community Services Department from Brunswick Commercial & Government Products (420 Megan Z Avenue, Edgewater, FL) in the amount of $132,697. Funding Source: Funding: FY 2017 Automotive Equipment Replacement Account 601.19.7780.65550 FY 2017Budget: $1,455,422.00 The proposed expenditure represents 9.1% of this budgeted amount. Livability Benefit: Innovation & Process: Support local government best practices and processes Summary: The details of the units to be replaced are listed below: Dept./Division Unit # Description Model Year Condition Original Purchase Price L.T.D. Repair $$’s L.T.D. Mileage Department of Parks and Recreation 433 Zodiak Model FCB210 1999 Poor $72,176 $185,926 N/A Department of Parks and Recreation 436 Boston Whaler 2005 Very Poor $23,800 $97,490 N/A Memorandum 120 of 465 The recommended replacement unit purchases are as follows: Dept./Division Unit # Replacement Description Model Year Purchase Price Type of Bid Vendor Department of Parks and Recreation 433 Brunswick 21’ Zodiak Model 210GDA 2017 $95,404 NJPA Contract #050714- BCM Brunswick Commercial and Government Products Department of Parks and Recreation 436 Brunswick 17’ Whaler Model 170GDA 2017 $37,293 NJPA Contract #050714- BCM Brunswick Commercial and Government Products, The vehicles listed for replacement support daily summer operations for the Parks, Recreation & Community Services Department. The replacement of the two (2) units is crucial for safe, reliable, and cost effective operations on a daily basis. The Brunswick 21’ Zodiak will be used to survey unguarded areas (rock-lines, deepwater, etc.), and to provide oversight and assistance during the department’s aquatic camp, beach and rental programs. The Zodiak will also provide assistance near the Church Street harbor and the Dempster Street facility by serving as a rescue vessel in situations of another vessels’ equipment failure (broken mast, engine failure), human failure or error (tired wind-surfer unable to return), or a stranded vessel (vessel unable to return due to weather conditions), as well as assisting the United States Coast Guard and other lakefront agencies in emergency situations. The Brunswick 17’ Whaler will replace the 17’ Boston Whaler used in the department’s aquatic camp program. The main uses for the vessel are: to take campers tubing and water skiing; to act as an observation platform for non-powered vessels in deep water; to act as a safety vessel for all trips and tours on the water; and to act as an assistance vessel for rental boats, campers and other boaters. The City of Evanston National Joint Purchasing Association membership number is 18496. There are no Evanston Based Businesses that can provide these types of watercraft. Attachments Specifications for two (2) replacement watercraft purchases 121 of 465 Evanston, IL 60201 $ 25,325.00 ),1$/ Brunswick Commercial and Government Products, Inc. Quotation FreightAccessoriesBase Boat Product Total No. 5844 $ 66,479.00 $ 3,600.00 $ 95,404.00 Bcgp Government Pricing (22067 - 001) 420 Megan Z Avenue Edgewater, FL 32132 Tel: (386) 423-2917 Fax: (386) 423-9187 City of Evanston Parks, Recreation & Community Services 2100 Ridge Ave. Reference Info: Eng Ref Nos.: Purchase Order ID:Contract No.: February 7, 2017420 Megan Z Avenue Edgewater, FL 32132 386-423-2900 Dealer Information Customer Info Contact: Dana White Contact Email: dana.white@whaler.com Model Information Qty Model Description Quoted Amt.Line Total 210GDA $ 25,325.00 $ 25,325.00 UNSINKABLE HULL WITH COMMERCIAL GRADE FIBERGLASS LAMINATE SELF-BAILING HULL WITH SCUPPERS HAZE GREY GELCOAT HEAVY DUTY RUBRAIL BLACK IDENTIFICATION AND TRIM MARKINGS FIBERGLASS J20 CONSOLE WITH STORAGE AREA, DOME LIGHT, WINDSHIELD AND GRABRAIL STAINLESS STEEL STEERING WHEEL HYDRAULIC TILT STEERING 36" HEAVY DUTY ALUMINUM LEANING POST WITH LOCKABLE DOOR SHELF AND GRAB RAIL ANCHOR STORAGE LOCKER WITH FIBERGLASS COVER BOW STORAGE LOCKER WITH FIBERGLASS COVER BOW EYE / LIFTING EYE STERN EYES NAVIGATION LIGHTS FIRE EXTINGUISHERS (2) (5) 8" STAINLESS STEEL CLEATS BILGE PUMP WITH AUTOMATIC FLOAT SWITCH SWITCH PANEL- BILGE / NAVIGATION LIGHTS / (4) AUXILIARY 80-GALLON BAFFLED ALUMINUM FUEL TANK TRIM TABS - ELECTRIC W/ INDICATORS 25" TRANSOM 10-YEAR LIMITED HULL WARRANTY Line 11 Color Qty Acc. No. Description Quoted Amt.Line Total 1 60020 HAZE/HAZE/BLACK $ 0.00 $ 0.001 Engine Qty Acc. No. Description Quoted Amt.Line Total 1 1633 @MERCURY DUAL 115EFI 4-STROKE 25"SHAFT $ 18,162.00 $ 18,162.001 Page 1 of 3 February 7, 2017Printed:122 of 465 ),1$/Quotation No. 5844February 7, 2017 | Valid until February 14, 2017 Accessories Qty Acc. No. Description Quoted Amt.Line Total 1 61510 HI-LOW BOW/SIDE RAILS W/DIVE DOOR $ 963.00 $ 963.001 1 61522 HD RUB STRAKES W/DIVE DOOR-1 PER SIDE $ 1,050.00 $ 1,050.002 1 61540 STAINLESS STEEL CUTWATER $ 1,542.00 $ 1,542.003 1 61555 TRANSOM CORNER CHAFE PLATES $ 810.00 $ 810.004 1 61402 DUAL ENGINE INSTALLATION & TEST $ 1,211.00 $ 1,211.005 1 60745 COMPASS-RITCHIE NAVIGATOR (FLUSH MNT)$ 332.00 $ 332.006 1 61100 DELETE STANDARD SEATING -$ 764.00 -$ 764.007 1 61130 LEANING POST, TUBULAR W/ AFT SEAT $ 1,367.00 $ 1,367.008 2 60740 12 VOLT OUTLET $ 70.00 $ 140.009 1 60904 BATTERY SYSTEM DUAL ENG 2 START 1 ELEC $ 1,883.00 $ 1,883.0010 2 60927 OPTIMA 34M-1000 STARTING BATTERY $ 255.00 $ 510.0011 1 60928 OPTIMA D34M-870 DEEP CYCLE BATTERY $ 283.00 $ 283.0012 1 62791 @ LE SERIES ALUM TRAILER W/SPARE TIRE $ 6,684.00 $ 6,684.0013 1 61010 TWIN CYLINDER STEERING UPGRADE $ 812.00 $ 812.0014 2 61498 PROPELLER, SST V-4'S $ 398.00 $ 796.0015 4 60763 LED FLOODLIGHTS (EA)$ 225.00 $ 900.0016 2 60764 COCKPIT LIGHTING RED(EA)$ 156.00 $ 312.0017 1 60757 SPOTLIGHT, ACR REMOTE CONTROL 200,000 CP $ 1,993.00 $ 1,993.0018 1 60855 EXTERNAL RADIO SPEAKER $ 122.00 $ 122.0019 1 61801 DIVE DOOR - 34"$ 4,536.00 $ 4,536.0020 1 61802 HULL CHAFE PLATE - 34" DIVE DOOR $ 541.00 $ 541.0021 2 61470 RACOR FUEL/WATER SEPARATOR UPGRADE (EA)$ 230.00 $ 460.0022 1 60702 MERC DUAL ENG ANALOG GAUGE PACKAGE $ 609.00 $ 609.0023 1 61421 MERCURY DUAL ENGINE PRE-RIG $ 1,921.00 $ 1,921.0024 1 62032 ENGINE CRASH RAIL W/REMOVABLE HOOP $ 2,434.00 $ 2,434.0025 1 60818 VHF, GARMIN VHF 100 DOMESTIC $ 845.00 $ 845.0026 Freight Qty Acc. No. Description Quoted Amt.Line Total 1 99998 INLAND FREIGHT $ 3,600.00 $ 3,600.001 Custom Qty Description Quoted Amt.Line Total 1 GARMIN 1040 XS $ 2,422.00 $ 2,422.001 ENGINEERING QUOTE 14-190 1 COMBINATION EXTENDED T-TOP & TOW BAR $ 13,603.00 $ 13,603.002 The T -top shall have a built in electronics box, made of fiberglass or Aluminum. The top shall be mounted to an aluminum or stainless steel frame system that fastens to the deck and console. T - top rack should be able to support 212ft. Rescue boards with a single roof rack that has support racks separated by 8ft-9ft or a Double rack system with a support rack system securely supported to the transom and Hull 8ft-9ft apart. T -top should come with shade canvas to escape the elements of the sun. (ENGINEERING QUOTE 15-225) Page 2 of 3 February 7, 2017Printed:123 of 465 FINAL Quotation No. 5844February 7, 2017 | Valid until February 14, 2017 Current Terms and Conditions: 1. Payment terms are NET 30 DAYS from invoice date, subject to satisfactory credit approval at time of order placement. Manufacturer's Statement of Origin documents will be mailed to the customer upon receipt of full payment. 2. Prices are valid for 60 days from the date of this quotation. 3. Brunswick Commercial and Government Products, Inc. ( BCGP ) reserves the right to modify or discontinue models and equipment at any time. 4. Customer furnished equipment must be received no later than 30 days from receipt of purchase order. 5. If the terms in any customer purchase order or related documents are inconsistent with these terms and conditions, these terms and conditions shall control. 6. Customer shall be responsible for a late payment charge of 2% per month, or the maximum permitted by law, whichever is lower, on invoices which remain unpaid beyond the due date. In addition, if BCGP must exercise legal remedies to enforce these terms or collect customer's unpaid amounts, BCGP shall be entitled to recover all of its reasonable attorneys fees, expert fees, court costs and other expenses incurred in connection therewith 7. Only BCGP's standard, published, limited commercial warranty, which may be modified from time to time in BCGP's sole discretion, shall apply to the sale of products by BCGP. Customer acknowledges that all warranty obligations are contingent on receipt of full payment. 8. In the event of any requests for changes to the products covered by this quotation, BCGP shall review such requests and discuss the potential effects on pricing, delivery timing and other similar matters with the customer. Changes will only be effective if in a writing signed by both parties. 9. No liability shall be sustained by BCGP by reason of BCGP not filling the order described in this quotation due to circumstances beyond its reasonable control, including but not limited to, labor disputes, natural disasters, accidents to machinery, acts of God, acts of or threatened acts of war or terrorism, material shortages, regulations, demands for good exceeding BCGP s available supply, or any other cause beyond BCGP s control. In the event of any delay in delivery or performance caused by any of the foregoing, the date upon which delivery or performance is due shall be extended by the amount of the delay caused by any of the foregoing. Note: All option descriptions that begin with "@" and all options under the Custom header are non-GSA contract items. Export Compliance: For international quotations/shipments: The commodities, technology or software will be exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to U.S. law is prohibited. IncoTerms 2010 shall apply. For shipments to Canada and Mexico: NAFTA certificates are not required. -PRICES ARE EX-WORKS EDGEWATER, FLORIDA P Current Terms and Conditions ACCEPTED: PRINTED NAME SIGNATURE DATE Page 3 of 3 February 7, 2017Printed:124 of 465 Evanston, IL 60201 $ 13,233.00 )LQDO Brunswick Commercial and Government Products, Inc. Quotation FreightAccessoriesBase Boat Product Total No. 5850 $ 20,460.00 $ 3,600.00 $ 37,293.00 Bcgp Government Pricing (22067 - 001) 420 Megan Z Avenue Edgewater, FL 32132 Tel: (386) 423-2917 Fax: (386) 423-9187 City of Evanston Parks, Recreation & Community Services 2100 Ridge Ave. Reference Info: Eng Ref Nos.: Purchase Order ID:Contract No.: February 7, 2017420 Megan Z Avenue Edgewater, FL 32132 386-423-2900 Dealer Information Customer Info Contact: Dana White Contact Email: dana.white@whaler.com Model Information Qty Model Description Quoted Amt.Line Total 170GDA $ 13,233.00 $ 13,233.00 UNSINKABLE HULL WITH COMMERCIAL GRADE FIBERGLASS LAMINATE HAZE GREY GELCOAT HEAVY DUTY RUBRAIL BLACK IDENTIFICATION AND TRIM MARKINGS G17 FIBERGLASS CONSOLE WITH STORAGE AREA, DOME LIGHT, WINDSHIELD AND GRABRAIL NO FEEDBACK CABLE STEERING 36" TUBULAR ALUMINIUM LEANING POST WITH CUSHION BOW STORAGE LOCKER WITH FIBERGLASS COVER BOW EYE / LIFTING EYE STERN EYES NAVIGATION LIGHTS FIRE EXTINGUISHERS (2) (3) 8" STAINLESS STEEL CLEATS BILGE PUMP WITH AUTOMATIC FLOAT SWITCH SWITCH PANEL - BILGE / NAVIGATION LIGHTS / (4) AUXILIARY 10-YEAR LIMITED HULL WARRANTY Line 11 Color Qty Acc. No. Description Quoted Amt.Line Total 1 60020 HAZE/HAZE/BLACK $ 0.00 $ 0.001 Engine Qty Acc. No. Description Quoted Amt.Line Total 1 835 MERCURY 90EFI 4 STROKE - 20" SHAFT $ 6,600.00 $ 6,600.001 Accessories Qty Acc. No. Description Quoted Amt.Line Total 1 61540 STAINLESS STEEL CUTWATER $ 1,504.00 $ 1,504.001 1 60745 COMPASS-RITCHIE NAVIGATOR (FLUSH MNT)$ 332.00 $ 332.002 2 60740 12 VOLT OUTLET $ 70.00 $ 140.003 1 60927 OPTIMA 34M-1000 STARTING BATTERY $ 255.00 $ 255.004 1 62791 @ LE SERIES ALUM TRAILER W/SPARE TIRE $ 3,432.00 $ 3,432.005 Page 1 of 3 February 7, 2017Printed:125 of 465 ),1$/Quotation No. 5850February 7, 2017 | Valid until February 15, 2017 1 61498 PROPELLER, SST V-4'S $ 398.00 $ 398.006 1 61470 RACOR FUEL/WATER SEPARATOR UPGRADE (EA)$ 230.00 $ 230.007 1 61201 6 GAL FUEL TANK - MERCURY $ 191.00 $ 191.008 1 61001 HYDRAULIC STEERING $ 630.00 $ 630.009 1 61401 SINGLE ENGINE INSTALLATION & TEST $ 608.00 $ 608.0010 1 60701 MERC SINGLE ENG ANALOG GAUGE PACKAGE $ 307.00 $ 307.0011 1 61420 MERCURY SINGLE ENGINE PRE-RIG $ 1,013.00 $ 1,013.0012 1 62001 TOW POST $ 1,764.00 $ 1,764.0013 1 60901 BATTERY SYSTEM SNG ENG 1 START $ 507.00 $ 507.0014 1 62032 ENGINE CRASH RAIL W/REMOVABLE HOOP $ 1,704.00 $ 1,704.0015 1 60818 VHF, GARMIN VHF 100 DOMESTIC $ 845.00 $ 845.0016 Freight Qty Acc. No. Description Quoted Amt.Line Total 1 99998 INLAND FREIGHT $ 3,600.00 $ 3,600.001 Page 2 of 3 February 7, 2017Printed:126 of 465 FINAL Quotation No. 5850February 7, 2017 | Valid until February 15, 2017 Current Terms and Conditions: 1. Payment terms are NET 30 DAYS from invoice date, subject to satisfactory credit approval at time of order placement. Manufacturer's Statement of Origin documents will be mailed to the customer upon receipt of full payment. 2. Prices are valid for 60 days from the date of this quotation. 3. Brunswick Commercial and Government Products, Inc. ( BCGP ) reserves the right to modify or discontinue models and equipment at any time. 4. Customer furnished equipment must be received no later than 30 days from receipt of purchase order. 5. If the terms in any customer purchase order or related documents are inconsistent with these terms and conditions, these terms and conditions shall control. 6. Customer shall be responsible for a late payment charge of 2% per month, or the maximum permitted by law, whichever is lower, on invoices which remain unpaid beyond the due date. In addition, if BCGP must exercise legal remedies to enforce these terms or collect customer's unpaid amounts, BCGP shall be entitled to recover all of its reasonable attorneys fees, expert fees, court costs and other expenses incurred in connection therewith 7. Only BCGP's standard, published, limited commercial warranty, which may be modified from time to time in BCGP's sole discretion, shall apply to the sale of products by BCGP. Customer acknowledges that all warranty obligations are contingent on receipt of full payment. 8. In the event of any requests for changes to the products covered by this quotation, BCGP shall review such requests and discuss the potential effects on pricing, delivery timing and other similar matters with the customer. Changes will only be effective if in a writing signed by both parties. 9. No liability shall be sustained by BCGP by reason of BCGP not filling the order described in this quotation due to circumstances beyond its reasonable control, including but not limited to, labor disputes, natural disasters, accidents to machinery, acts of God, acts of or threatened acts of war or terrorism, material shortages, regulations, demands for good exceeding BCGP s available supply, or any other cause beyond BCGP s control. In the event of any delay in delivery or performance caused by any of the foregoing, the date upon which delivery or performance is due shall be extended by the amount of the delay caused by any of the foregoing. Note: All option descriptions that begin with "@" and all options under the Custom header are non-GSA contract items. Export Compliance: For international quotations/shipments: The commodities, technology or software will be exported from the United States in accordance with the Export Administration Regulations. Diversion contrary to U.S. law is prohibited. IncoTerms 2010 shall apply. For shipments to Canada and Mexico: NAFTA certificates are not required. -PRICES ARE EX-WORKS EDGEWATER, FLORIDA P Current Terms and Conditions ACCEPTED: PRINTED NAME SIGNATURE DATE Page 3 of 3 February 7, 2017Printed:127 of 465 For the City Council Meeting of May 10, 2010 Item # For City Council Meeting of March 27, 2017 Item A3.7 Business of the City by Motion: 2017 Police Motorcycle Purchases For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Erika Storlie, Deputy City Manager/Director of Administrative Services Richard Eddington, Chief of Police Rickey A. Voss, Manager, Fleet Services Subject: Single Source - Police Motorcycle Purchase for 2017 Date: March 10, 2017 Recommended Action: Staff recommends City Council approval of the purchase of seven (7) Harley-Davidson Motorcycles for the Evanston Police Department Traffic Management Bureau. The motorcycles will be purchased from City Limits Harley-Davidson (2015 N. Rand Road, Palatine, IL) in the amount of $108,276. Funding Source: Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $75,276, with a FY 2017 Budget of $1,455,422. This expenditure represents 5.17% of this budgeted amount. Vehicle Leasing Charges (Account 601.19.7780.62402) in the amount of $33,000, with a FY 2017 Budget of $50,000. This expenditure represents 66% of this budgeted amount. Livability Benefit: Health & Safety: Improve emergency prevention and response Climate & Energy: Reduce greenhouse gas emissions Background: The Evanston Police Department Motorcycle unit is one of the oldest in the nation as it was first established in 1908. Currently the police department staffs seven (7) certified motor officers who are not only utilized for traffic enforcement and major crash investigations but support other police related activities, parades and special events. Memorandum 128 of 465 Summary: The details of the motorcycle units to be purchased follow. Division Unit # Replacement Description Model Year Purchase Price Vendor E.P.D. Traffic Management Bureau M1 Harley- Davidson FLHP 2016 $15,468.00 City Limits Harley-Davidson E.P.D. Traffic Management Bureau M2 Harley- Davidson FLHP 2016 $15,468.00 City Limits Harley-Davidson E.P.D. Traffic Management Bureau M3 Harley- Davidson FLHP 2016 $15,468.00 City Limits Harley-Davidson E.P.D. Traffic Management Bureau M4 Harley- Davidson FLHP 2016 $15,468.00 City Limits Harley-Davidson E.P.D. Traffic Management Bureau M5 Harley- Davidson FLHP 2016 $15,468.00 City Limits Harley-Davidson E.P.D. Traffic Management Bureau M6 Harley- Davidson FLHP 2016 $15,468.00 City Limits Harley-Davidson E.P.D. Traffic Management Bureau M7 Harley- Davidson FLHP 2016 $15,468.00 City Limits Harley-Davidson The vehicles listed above are to support daily operations for the Evanston Police Department Traffic Management Bureau. The seven (7) motorcycles are currently leased from City Limits Harley-Davidson for a total amount of $33,000 annually. An analysis was conducted by the Fleet Manager, Rickey A. Voss, Deputy Chief Jason Parrott and Sergeant Tracy Williams to determine if it would be beneficial to purchase the current 2016 Harley-Davidson or enter into an approved third year lease agreement for $33,000. Please see the table summarizing the savings of purchase vs. lease. 129 of 465 Purchase Cost Lease Cost Per Year Est. Savings Purchase vs Lease $108,276 2017 - $33,000 2018 - $34,000 2019 - $35,000 2020- $36,000 2021- $37,000 Total Purchase Cost Five Year $108,276 $175,000 Estimated at $66,724 The projected costs and savings do not include routine maintenance and/or repairs either in-house or by an outside vendor. These items are not covered by the lease agreements. Other positive considerations for purchasing the motorcycles include: motorcycles can be assigned to individual officers; motorcycles can be stored in a secure and covered environment; and motorcycles can be successfully used for a period of at least 5 additional years with an estimated mileage accumulation of 25,000 each. Based on current NADA low retail value of a like 2011 motorcycle, the City could recoup an additional $9,000 per unit when ready to trade in 2022. There are no Evanston based businesses that can provide these types of vehicles/equipment with these types of unit pricing. Attachments Specifications & pricing for the seven (7) Harley-Davidson Motorcycles 130 of 465 131 of 465 132 of 465 133 of 465 134 of 465 135 of 465 136 of 465 137 of 465 For City Council Meeting of March 27, 2017 Item A4 Ordinance 23-O-17, Lease of City-Owned Property to Theo Ubique For Action To: Honorable Mayor and Members of the City Council Administration and Public Works Committee From: Martin Lyons, Assistant City Manager/CFO Johanna Leonard, Economic Development Division Manager Cindy Plante, Economic Development Specialist Subject: Ordinance 23-O-17, Lease of City-Owned Property Located at 721-723 Howard Street to Theo Ubique Date: March 14, 2017 Recommended Action: Staff recommends that City Council adopt Ordinance 23-O-17, authorizing the City Manager to execute a lease of City-owned real property located at 721-723 Howard Street with Theo Ubique. This Ordinance was introduced at the March 13, 2017 City Council meeting. A two-thirds majority of City Council is required to adopt Ordinance 23- O-17. Livability Benefits: Jobs & Economy: Expand job opportunities Education, Arts & Community: Incorporate arts and cultural resources, support social and cultural diversity Summary: Theo Ubique was selected as the tenant for a theater to be constructed on City-owned property at 721-723 Howard Street as a result of a competitive RFP process conducted in 2015. Currently located in Chicago’s Rogers Park neighborhood, Theo Ubique produces musical theater productions in an intimate cabaret setting. Recent productions include shows such as Rent and Jesus Christ Superstar. In accordance with City Code, public notice of the City’s intent to lease the property was placed in the Evanston Review during the week of March 6, 2017 (publication date of March 9, 2016). Public notice of a lease of City-owned property is required to be published at least once in a daily or weekly newspaper in general circulation in the City. The public notice must be published not less than 15 days and no more than 30 days prior to the date by which the City will consider the adoption of the ordinance for the disposition of the property. For this notice, it was published 18 days prior to the consideration of the approval of the lease (which is scheduled to occur at the March 27, 2017 City Council meeting). Memorandum 138 of 465 In 2016, City Council approved moving forward with lease negotiations with Theo Ubique as part of adoption of Resolution 71-R-16, “Authorizing the City Manager to Execute a Memorandum of Understanding for the Future Development of City-Owned Property at 721-723 Howard Street”. A draft lease has been developed based on the proposed terms contained in the 2016 MOU. Under the attached lease, Theo Ubique would lease the property at 721-723 Howard Street for use as a cabaret theater. Major points of the lease include: • The City would retain ownership of the property, and tenant would be responsible for rent, utilities, maintenance, and any applicable property tax. The City would inspect annually to ensure the property is well-maintained. • The lease would be for ten years and includes four, five-year options for additional lease periods. • Rent is proposed to be $3,500 per month or $42,000 annually ($11.50 per square foot based on 3,663 square feet of building) for the first three years. Monthly rent for years four and five will be $4,500 a month ($14.75 per square foot). After year five, future rent increases will be determined based on the consumer price index (CPI). Theo Ubique has agreed to this rent schedule as presented in the lease. • Subject to future City Council approval, the tenant would have the ability to purchase the property in year twenty. No rent paid prior to that time would be credited toward the purchase of the property; no investments made by the tenant to the property will be treated as credits toward a future purchase. The purchase price of the property would be based on the appraised value of the property at time of sale/purchase and approval and authorization by the City Council at that point in time. • Theo Ubique will make six payments totaling $204,450 to the City to cover a portion of the costs associated with renovating the building at 721-723 Howard Street. Legislative History: The City Council approved Resolution 71-R-16, authorizing the City Manager to enter into a memorandum of understanding with Theo Ubique at the November, 28 2016 City Council meeting by vote of 8-1. Attachments: Ordinance 23-O-17, with draft lease 139 of 465 2/16/2017 23-O-17 AN ORDINANCE Authorizing the City Manager to Execute a Lease of City-Owned Real Property Located at 721-723 Howard Street with Theo Ubique Theatre WHEREAS, the City of Evanston owns certain real property located at 721-723 Howard Street, Evanston, Illinois 60202, which is improved with a single story 3,545 square foot building (the “Property”); and WHEREAS, On November 28, 2016, the City Council approved Resolution 71-R-16 authorizing a memorandum of understanding between the City and Theo Ubique Theatre, an Illinois not-for-profit corporation, which sets forth terms for a lease agreement and development of the Property as a community theater opportunity; and WHEREAS, the Parties have negotiated a long-term lease of the Property as a community theater; and WHEREAS, the City Council has determined that the Property is not necessary to City operations and leasing the Property to Theo Ubique Theatre is in the City’s best interests, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-4-1 of the Evanston City Code of 2012, as amended (the “City Code”), the City Manager is hereby authorized and 140 of 465 23-O-17 ~2~ directed to execute, on behalf of the City of Evanston, a long term lease agreement with an initial term of ten (10) years with four (4), five (5)-year options to renew the lease agreement, between the City of Evanston and Theo Ubique Theatre, as tenant. The Lease Agreement shall be in substantial conformity with the Lease Agreement attached hereto as Exhibit “1” and incorporated herein by reference. SECTION 3: Pursuant to City Code Subsection 1-17-4-2-(B)-3, Notice of Intent to Lease Certain Real Estate by Negotiation was published in the Evanston Review, a newspaper in general circulation in the City, on March 9, 2017. Said publication was neither less than fifteen (15) nor more than thirty (30) days before the date on which the City Council considered adoption of this ordinance authorizing the City Manager to execute lease of the Subject Property. SECTION 4: Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code, 2012, as amended (the “City Code”), an affirmative vote of two-thirds (⅔) of the elected Aldermen is required to accept the recommendation of the City Manager on the lease agreement authorized herein. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. 141 of 465 23-O-17 ~3~ SECTION 7: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Ayes: ______________ Nays: ______________ Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 142 of 465 23-O-17 ~4~ EXHIBIT 1 LEASE AGREEMENT 143 of 465 49817532v4 LEASE between Theo Ubique Theatre an Illinois not-for-profit corporation as Tenant and CITY OF EVANSTON An Illinois municipal corporation, as Landlord 721 Howard Street EVANSTON, ILLINOIS 60202 144 of 465 TABLE OF CONTENTS 1. PROPERTY .................................................................................................................................. 1 2. TERM ............................................................................................................................................. 1 3. RENT ............................................................................................................................................. 2 4. CONSTRUCTION ...................................................................................................................... 3 5. FIXTURES .................................................................................................................................... 4 6. USE OF PREMISES .................................................................................................................... 4 7. MAINTENANCE ........................................................................................................................ 5 8. PAYMENT OF TAXES ............................................................................................................. 6 9. DAMAGE AND DESTRUCTION ......................................................................................... 7 10. INSURANCE ................................................................................................................................ 8 11. INDEMNIFICATION ............................................................................................................... 9 12. Omitted......................................................................................................................................... 10 13. UTILITIES .................................................................................................................................. 11 14. COVENANTS AGAINST LIENS ......................................................................................... 11 15. ASSIGNMENT AND SUBLETTING .................................................................................. 12 16. NOTICES .................................................................................................................................... 12 17. RIGHT TO GO UPON PREMISES ..................................................................................... 12 18. DEFAULT ................................................................................................................................... 13 19. SIGNS .......................................................................................................................................... 14 20. REPRESENTATIONS AND WARRANTIES .................................................................... 14 21. HOLDING OVER; END OF TERM ................................................................................... 16 22. EXPENSES OF ENFORCEMENT ...................................................................................... 16 23. SUCCESSORS IN INTEREST ............................................................................................... 16 24. REMEDIES ARE CUMULATIVE ........................................................................................ 16 25. QUIET POSSESSION .............................................................................................................. 16 26. ALTERATION ........................................................................................................................... 17 27. HAZARDOUS SUBSTANCES ............................................................................................... 17 28. GENERAL CONDITIONS .................................................................................................... 18 29. SUBORDINATION .................................................................................................................. 20 145 of 465 3 L E A S E THIS LEASE AGREEMENT is made by and between CITY OF EVANSTON (“Landlord”), an Illinois municipal corporation and THEO UBIQUE, an Illinois not-for-profit corporation. (“Tenant”). W I T N E S S E T H: 1. PROPERTY (a) Property. Landlord is the fee simple owner of certain real property at 721-723 Howard Street, Evanston, Illinois 60202, legally described in Exhibit “A” attached hereto and incorporated herein (the “Property”). The Property has a total of approximately 5,001 square feet of land, improved with a 3,545 square foot one-story building (“Building”). Landlord does hereby lease the Premises to Tenant, for Tenant’s exclusive use and control, together with all appurtenances thereto, pursuant to the terms and conditions of this Lease. During this Lease Term, the Property and Building will be collectively referred to as “Premises”. (b) Parking. This Lease does not include the exclusive use of any off-street parking. 2. TERM (a) Primary Term. Subject to the provisions of this Lease, the “Primary Term” must be for 10 years (120 months) and must commence on the ____ day of _______ 2017 (“Commencement Date”) and must end at 11:59 p.m. on the _____ day of _________ 2027, except as otherwise terminated as provided herein. (b) Extended Lease Terms. Provided Tenant is not otherwise in default beyond any applicable cure period, replaced or otherwise amended such that Tenant is still permitted to conduct the Permitted Use from the Premises, Tenant is granted four (4) options (individually, a “Lease Extension Option”), for successive periods of five (5) years each (each an “Extension Term”) upon the same terms, covenants and conditions as herein provided. Each Lease Extension Option must be exercised by Tenant delivering to Landlord written notice of such election, not less than one hundred twenty (120) days prior to the expiration of the then current term. The exercise by Tenant of any one Lease Extension Option must not be deemed to impose upon Tenant any duty or obligation to renew for any further period of time, and that the exercise of any Lease Extension Option must be effective only upon the giving of notice of extension in accordance with the foregoing provisions. The Primary Term together with any Extension Term(s) is referred to herein collectively as the “Term”. (c) Option to Purchase. (i) Option to Purchase. Tenant initially is a Tenant of the Property which is owned by Landlord. As such, Tenant's monthly payments are rental payments and will not be applied to the Purchase Price if Tenant exercises the option to purchase described herein. Tenant has an option to purchase the Building and the Property at end of the twentieth (20th) year of the Lease, so long as the Tenant is in compliance with the terms of this Agreement at the end of the Primary Term and at any time during any Extension Terms (the “Option to Purchase”). Tenant must submit written 146 of 465 4 notification to Landlord that it intends to exercise the Option to Purchase within one hundred and twenty (120) days of expiration of the Primary Term. The provisions of this Lease relating to taking the Property “As Is” (§ 20(xiii)) and waiver of claims arising under Environmental Laws (§27(d)) shall be a condition of purchase and shall survive closing. (ii) Purchase Price. The purchase price of the Building will be a negotiated price between the Parties, with each Party relying on its own research and valuations, including appraisal(s) of the Building and Property. If the Parties cannot agree upon a purchase price, then: (a) each Party shall select its own appraiser; (b) the Parties’ appraisers shall select a third appraiser; (c) each of the three appraisers shall render an appraisal of the fair market value of the combined Building and Property; and (d) the purchase price will be the middle appraised fair market value minus 10%, to account for the value that Tenant invested in the Property after 20 years of tenancy and the tenant must not be in default of any major Lease terms. A closing will occur upon the Parties executing a purchase and sale contract (“Building and Property Purchase Agreement”) and the subsequent payment of the Purchase Price at a Closing. Tenant will not be given credit towards the purchase price for the rental payments made to Landlord. (iii) Delinquencies. Should the Tenant have incurred delinquencies in paying rent with Landlord, the Tenant must pay-off those delinquencies prior to any offer to exercise its Option to Purchase. (iv) No Obligation to Purchase. Tenant is under no obligation to purchase the Building and has the right to continue under the terms of this Agreement as Tenant/renter for the balance of the Term. However, if the Tenant fails to exercise the option at the conclusion of the Primary Term or any Extension Term, the Option to Purchase must expire. (v) Sale to Third Parties. If Landlord sells the Property to a third party which has no legal affiliation to the Tenant, as a condition of sale, the new purchaser agrees to be bound by the terms of this Agreement and must have no right to evict Tenant, to vary the terms of this Agreement or to terminate this Lease under any terms other than those contained herein. The third party must stand in the shoes of Landlord and must honor all obligations of Landlord and all rights of Tenant as provided for herein. (e) Should Tenant not exercise its Option to Purchase, then Tenant may remove from the Property any non-fixed improvements materials, equipment, mechanics, appliances, and machinery related to the operation of theatre, but must not include the removal of a HVAC unit. Prior to the removal, the Landlord must review the list of items subject to the removal to ensure that the list does not include any items which are affixed to the Property. 3. RENT (a) Fixed Minimum Rent. Commencing on the Commencement Date, and subject to the terms of this Lease, Tenant agrees to pay to Landlord for lease of the Premises: (i) Fixed Minimum Rent (herein so called) described below; and (ii) all other charges due from Tenant to Landlord hereunder as “Additional Rent” (herein so called). (i) Initial Fixed Minimum Rent. The term “Lease Year,” as hereinafter used, refers to each successive twelve-month period beginning with the Lease Commencement Date. For Lease 147 of 465 5 Years One, Two, and Three, Tenant must pay to Landlord the sum of Forty-Two Thousand ($42,000) per year in monthly installments of Three Thousand Five Hundred no/100 Dollars ($3,500). For Lease Years Four and Five, Tenant must pay to Landlord the sum of Fifty-Four Thousand ($54,000) in monthly installments of Four Thousand Five Hundred and no/100 Dollars ($4,500). For every subsequent Lease Year, the annual rent shall be increased in an amount equal to the Consumer Price Index for that Lease Year. The rent specified in this paragraph 3(a)(i) as adjusted pursuant to paragraph 3(a)(ii) below must be deemed “Fixed Minimum Rent” for purposes of this Lease. (ii) Fixed Minimum Rent Adjustments. The Fixed Minimum Rent set forth in Section 3(a)(i) above must be adjusted at the beginning of each year during the Primary Term and during the Extension Term years, if applicable, in an amount equal to the Consumer Price Index for that year. In no event must adjustments be made based on Tenant’s improvement of the Property. (iii) Late Fee and Interest. In the event any sums required hereunder to be paid are not received by Landlord on or before the date the same are due, then, Tenant also owes Landlord a late fee of $25 per day. In addition, interest must accrue on all past due sums at an annual rate equal to the lesser of six percent (6.0%) per month and the maximum legal rate. Such interest must also be deemed Additional Rent. (b) Time and Place of Payment. Tenant must pay to Landlord Fixed Minimum Rent in advance, in equal monthly installments, and without prior notice, setoff (unless otherwise expressly permitted herein) or demand, except as otherwise specifically provided herein, on or before the fifth (5th) day of each calendar month during the Term hereof to: City of Evanston Attn: Finance Division 2100 Ridge Avenue, Room 4500 Evanston, IL 60201 4. CONSTRUCTION (a) Landlord Improvements: Landlord shall construct all renovations as depicted in the site plan attached as Exhibit B (the “Project”). The parties agree that certain improvements to Property are necessary to bring the property to a “Vanilla Box” standard for a theatre, including updating the masonry, electrical system, HVAC system, and plumbing. (i) The Parties estimate the total cost of landlord improvements at $1,756,058 (One Million Seven Hundred Fifty-Six Thousand Fifty-Eight and no/100 Dollars) (“Project Cost”). Tenant’s portion of the Project Cost is $204,000 as more fully detailed in Section 12(b) below. The Project Budget is attached as Exhibit C. (ii) Subject to the availability of funding, Landlord expects to commence construction in January 2018 and deliver the Property for Tenant to occupy on December 1, 2018. Following construction, Tenant accepts the Premises in an As-Is Condition and the Landlord issues no warranty to Tenant for the improvements complete. The build-out will include construction of the following major uses that include theatre, prep kitchen, and basement space as follows: 148 of 465 6 • 3,663 square feet of main stage theatre space, including dressing room area, restrooms, warming kitchen, and bar area (at-grade); • 750 square feet of basement space; (iii) The Parties hereby acknowledge the construction of the Project improvements by the City and selects the City, and its contractors and subcontractors, to construct or cause the construction of the Howard Street Theatre in accordance with the Floor Plan and this Lease. The Project improvements shall be performed in accordance with all applicable laws, ordinances, rules and regulations. (iv) The Project improvements will be performed with a contract between the City and the City’s contractors; Theo Ubique will not be a party to the construction contract(s). Theo Ubique acknowledges and agrees that City’s plans for Project improvements to the Property, as set forth in the Concept Floor Plan have been submitted to and approved by Theo Ubique. Theo Ubique may further review and suggest reasonable modifications to the Site Plan and provide comment and direction subject to the funding contemplated in this agreement. (v) Promptly after substantial completion of the Project, the City will apply for and receive a Temporary Certificate of Occupancy from the City Building & Inspection Services Division. After the Temporary Certificate of Occupancy is issued Theo Ubique may occupy the Property to commence the uses contemplated herein. (vi) The Parties will cooperate to select certain improvements and fixtures such as stage lighting, sound equipment, and theatre seats that will serve the needs of the performance space. The City will not pay for any improvements over the Project Cost. Tenant is responsible for any improvement cost beyond the budgeted Project Cost. Tenant is also responsible for any remaining furniture, equipment and fixtures, including but not limited to tables, chairs, desks, computers, and shelves. (c) Tenant Fundraising Obligation: Tenant must remit a total of $204,450 (Two Hundred Four Thousand Four Hundred Fifty and no/100 Dollars) to Landlord for a portion of the Renovation Cost. If Tenant is unable to raise $204,450 by December 1, 2018, the Landlord may, at its discretion, void this Lease. Tenant agrees to provide monthly fundraising reports to the City on its progress until such time that they have meet the fundraising obligation. (i) In the event the expenditures identified in this MOU are less than $204,450, as identified in this MOU; Theo Ubique and the City will work to identify additional opportunities and uses for funding, so that all $204,450 committed for this project is utilized. (ii) In the event the expenditures identified in this MOU are more than $204,450, as identified in this agreement, Theo Ubique and the City will work to identify additional funding opportunities for the necessary items. (iii) If Theo Ubique does not raise funds provided herein, Theo Ubique must furnish 75% of funding within 60 days of milestone date achievement. Additional 25% will be due and charged 10% penalty fee (e.g. if milestone was $50,000 and only $25,000 was 149 of 465 7 raised and provided to the City within 60 days of milestone, the remaining $25,000 will also have to include $2,500, or 10% penalty, due to the City). The Tenant will issue the funds in installments according to the following calendar: Estimated Date Milestone Amount Due Total Remaining January 1, 2017 Execution of MOU $450 $204,000 May 1, 2017 Execution of lease $4,000 $200,000 July 1, 2017 Delivery of construction drawings $50,000 $150,000 January 1, 2018 Issuance of first building permit for construction $50,000 $100,000 June 20, 2018 Completion of construction/issuance of temporary certificate of occupancy $50,000 $50,000 December 1, 2018 Occupation of the building $50,000 $0 5. FIXTURES AND EQUIPMENT All trade fixtures and equipment installed by Tenant in or on the Premises (including brewing equipment, furniture, kitchen equipment, satellite communication dish and equipment, registers, other equipment, shelving and signs) must remain the property of Tenant and Tenant may remove the same or any part thereof at any time prior to or at the expiration or earlier termination of this Lease. Tenant must repair at its own expense any damage to the Premises caused by the removal of said fixtures or equipment by Tenant. This provision must expressly survive the termination or expiration of this Lease. 6. USE OF PREMISES (a) Permitted Use. Tenant must have the right, subject to applicable Federal, State and local laws, including Environmental Laws (as hereafter defined) and the terms of this Lease, to use the Premises for the following purpose(s): to run a theatre with live performances and dinner service, rehearsals, workshops, office use, and uses incidental thereto, and no part of the Property will be used for any other purpose without the prior written consent of the City (herein collectively “Permitted Use”). (b) Liquor License. Tenant will apply for and maintain a valid liquor license with the State and City of Evanston. This Lease does not in any way bind the Liquor Control Review Board and cannot be construed that Tenant’s future application is granted. (c) Tenant Exclusive Use of Premises. Landlord covenants and agrees that it has no rights to use, modify, alter or lease any portion of the Building or Property other than as expressly provided in this Lease. (d) Hours of Operation. TBD. 7. MAINTENANCE 150 of 465 8 (a) Maintenance, Repair and Replacement Responsibilities of Tenant: Tenant is responsible for all aspects of the Premises, including exterior and interior portions of the Premises, including but not limited to all structural and load bearing columns, roof, the HVAC system for the Building, interior sprinkler and fire safety system within the Building, the roof, windows and all soffits, and all structural and non-structural elements of the Building. Any major repairs or replacement work must be in consultation with the Landlord to ensure that the Building and Property are maintained in a sustainable and responsible manner. Landlord will conduct annual inspections to ensure the property is maintained in good working order. (b) All refuse associated with Tenant’s use must be placed in appropriate containers for disposal. Tenant cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials. A refuse container for regular refuse will be located at the Property in reasonable proximity to the Building. Tenant will contract to have trash hauled from such container with reasonable frequency. (c) Tenant is responsible for snow, ice removal and leaf removal and general upkeep of the exterior of the Building along the sidewalk and other carriage walks to and from the Building. The snow must be moved to a suitable area on the Premises and not into the Parking Lot described in Sections 1(b) and 8(e) or elsewhere to block the free flow of traffic. In no event must Tenant be responsible for any maintenance whatsoever beyond the Property, including by way of example and not limitation, the Parking Lot described in Sections 1(b) and 8(e) or any other parcels adjacent the Property. (d) The Tenant will at all times maintain all of the Property in a clean, neat and orderly condition. The Tenant will not use the Property in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. (e) Tenant must yield the Premises back to Landlord, upon the termination of this Lease, whether such termination must occur by expiration of the Term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by casualty and reasonable wear and tear accepted. Tenant must make all necessary repairs and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises must not thus be kept in good repair and in a clean condition by Tenant, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Lease or an interference with the possession of the Premises by Tenant, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenant agrees to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenant must not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. (f) Tenant will keep all leasehold improvements in compliance with all laws and regulations during the entire Term of this Lease, except for repairs required of the Landlord to be made and damage occasioned by fire, wind or other causes as provided for in this Lease. 8. PAYMENT OF TAXES (a) Definition. For purposes hereof, “Taxes” must mean real property taxes and 151 of 465 9 “Assessments” must mean assessments, general and special, foreseen and unforeseen, for public improvements levied or assessed against the Premises and the improvements thereon for that portion of the Term. (b) Payment. Landlord represents and warrants to Tenant that the Premises is currently not exempt from Taxes and Assessments. Landlord will endeavor to file for a tax-exemption application with the Cook County Assessor (“Assessor”). Any tax payments during the Term will be paid by Landlord, provided that Tenant retains its 501(c)(3) not-for-profit status. If Tenant changes its incorporation to a for-profit corporation or the Tenant fails to retain its 501(c)(3) not-for-profit status, Tenant is responsible for paying taxes associated with the commercial use at a later date. 9. DAMAGE AND DESTRUCTION (a) Casualty. If the Premises must be damaged by fire or other casualty by an Act of God (“Casualty”), Landlord must, within one hundred eighty (180) days after such damage occurs (subject to being able to obtain all necessary permits and approvals, including, without limitation, permits and approvals required from any agency or body administering environmental laws, rules or regulations, and taking into account the time necessary to effectuate a satisfactory settlement with any insurance company) repair such damage at Landlord’s expense and this Lease must not terminate. If the foregoing damage is due to the negligence or willful misconduct of Tenant, then Landlord must look first to the insurance carried by Tenant to pay for such damage. Notwithstanding (i) any other provisions of the Lease to the contrary, and (ii) any legal interpretation that all improvements become part of the realty upon being attached to the Premises, following a Casualty, the Landlord must be responsible only for restoring the Premises to building standard levels of improvement at the time of execution of this Lease and must not include the tenant improvements completed and installed following execution of this Lease, and the tenant must be responsible for insuring and replacing the above building standard tenant improvements or betterments that made the Premises “customized” for Tenant’s use. Customized improvements include, but not limited to: any and all brewing equipment and fixtures, alarm censored doors, wood flooring, and custom cabinetry. Except as otherwise provided herein, if the entire Premises are rendered untenantable by reason of any such damage, or if Tenant cannot utilize Property and Building for its intended use by reason of any damage of any size or scope whatsoever, then all Fixed Minimum Rent and Additional Rent must abate for the period from the date of the damage to the date the damage is repaired, and if only a part of the Premises are so rendered untenantable but the damage does not prevent Tenant from utilizing the Property for its Permitted Use, the Fixed Minimum Rent and Additional Rent must abate for the same period in the proportion that the area of the untenantable part bears to the total area of the Premises; provided, however, that if, prior to the date when all of the damage has been repaired, any part of the Premises so damaged are rendered tenantable and must be used or occupied by or through Tenant, then the amount by which the Fixed Minimum Rent and Additional Rent abates must be apportioned for the period from the date of such use or occupancy to the date when all the damage has been repaired. (b) Repair to Leasehold Improvements. Landlord must have no obligation to repair damage to or to replace any leasehold improvements, Tenant’s personal property or any other property located in the Premises, and Tenant must within thirty (30) days after the Premises is sufficiently repaired so as to permit the commencement of work by Tenant, commence to repair, reconstruct and restore or replace the Premises (including fixtures, furnishings and equipment) and prosecute the same 152 of 465 10 diligently to completion. Notwithstanding the foregoing, Tenant’s Fixed Minimum Rent and Additional Rent must continue to be abated as provided in Section 9(a) above, until the Property is once again suitable for its Permitted Use. (c) Termination Right. Notwithstanding any provision contained herein to the contrary, Tenant must have the option and right to terminate this Lease if, (a) the Premises must be so damaged by Casualty that it cannot be fully repaired within one hundred eighty (180) days after the date of damage; (b) during the last eighteen (18) months of the Term of this Lease, the Premises is damaged by a Casualty in amount exceeding thirty-three and one-third percent (33.33%) of the square footage of the Premises or a lesser amount (no matter how small) that leaves Tenant unable to utilize the Premises for their Permitted Use, provided that, in such event, such termination of this Lease must be effected by written notice within ninety (90) days of the happening of the Casualty causing such damage. This provision must expressly survive the termination or expiration of this Lease. 10. INSURANCE (a) Tenant agrees to maintain a policy or policies of commercial general liability insurance written by an insurance carrier rated at least Class A or better in Bests Key Rating Guide of Property-Casualty Insurance Companies and licensed to do business in the state in which the Premises is located which must insure against liability for injury to and/or death of and/or damage to personal property and the Premises of any person or persons, with policy limits of not less than $3,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Said policy or policies must provide, among other things, blanket contractual liability insurance. Tenant’s policy must cover the Premises and the business operated by Tenant and must name Landlord as an additional insured. Landlord is self-insured up to $1.25 Million and agrees to maintain an excess policy or policies of commercial general liability insurance over the self-insured limit written by an insurance carrier with a rating at least Class A or better in the Bests Key Rating Guide and licensed to do business in the state in which the Premises is located which must insure against liability for injury to and/or death of and/or damage to personal property of any person or persons, with policy limits of not less than $2,000,000.00 combined single limit for injury to or death of any number of persons or for damage to property of others not arising out of any one occurrence. Landlord’s policy must name Tenant as an additional insured. Subject to the terms of Paragraph 9(a), Landlord must maintain casualty insurance covering the entire Premises and any alterations, improvements, additions or changes made by Landlord thereto in an amount not less than their full replacement cost from time to time during the Term, providing protection against any peril included within the classification of “all risks”. (b) Each of the parties hereto agrees to maintain and keep in force, during the Term hereof, all Workers' Compensation and Employers' Liability Insurance required under applicable Workers' Compensation Acts. (c) Within thirty (30) days after written request, each of the parties agrees to deliver to the other a certificate of insurance as evidence that the policies of insurance required by this Section 10 have been issued and are in effect. (d) Waiver of Subrogation. Neither Landlord nor Tenant must be liable to the other or to any insurance company (by way of subrogation or otherwise) insuring the other party for any loss or 153 of 465 11 damage to any building, structure or other tangible property, or any resulting loss of income for property or general liability losses, even though such loss or damage might have been occasioned by the acts or omissions of such party, its agents, contractors or employees. Landlord or Tenant must look exclusively to the proceeds of insurance carried by it or for its benefit in the event of any damage or destruction to its property located on the Premises. Notwithstanding anything to the contrary contained herein, Landlord and Tenant hereby release and waive any and all rights of recovery, claim, action or cause of action, against the other, or its respective directors, shareholders, officers, agents, invitees and employees, for any loss or damage that may occur to the property or the equipment, fixtures and improvements comprising any part of the Premises, by reason of fire, the elements, or any other cause which could be insured against under the terms of an “all risk” fire insurance policy, in the state where the Premises is located, regardless of cause or origin, including negligence of the parties hereto, their agents, officers, invitees and employees. Subject to the provisions of the Lease, no insurer of a party hereunder must ever hold or be entitled to any claim, demand or cause of action against Tenant by virtue of a claim of loss paid under any such insurance policies, whether such insurer’s claim be in the nature of subrogation or otherwise. The waivers provided pursuant to this paragraph must not operate to the extent that they would void coverage under the provisions of any policy of insurance. 11. INDEMNIFICATION (a) Indemnification of Landlord. Except as otherwise provided in this Lease, and except to the extent caused by the willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenant must protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct or an Act of God or an act of a third party, (ii) any negligence or willful misconduct of Tenant, or its agents, employees or contractors, or its sub-lessee; or (iii) Landlord’s breach occasioned wholly or in part by any act, omission of Tenant, its agents, employees, contractors or servants. The provisions of this Section must survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. (b) Indemnification of Tenant. Except as otherwise provided in this Lease, and except to the extent caused by the negligence of Tenant, or its agents, employees or contractors, or by the breach of this Lease by Tenant, Landlord must protect, defend, indemnify and save Tenant and its officers, or employees from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from any act, omission or negligence of Landlord, its agents, employees, contractors or servants; The provisions of this Section must survive the expiration or earlier termination of this Lease only with respect to any damage, injury or death occurring before such expiration or earlier termination. The provisions of this Section do not extend to any sublessee of Tenant. 12. Intentionally Omitted. 13. UTILITIES Tenant must pay during the Term hereof directly to the appropriate utility company or 154 of 465 12 governmental agency all electric, water, gas, telephone and other public utility charges in connection with its occupancy and use of the Premises, including all costs of operating and maintaining all equipment therein, all business licenses and similar permit fees but excluding any installation costs, tap fees and/or connection fees or charges, with no right of reimbursement from the Landlord. All utilities must be paid pursuant to separate meters measuring Tenant’s consumption of utilities from the Premises, which meter fee must be Landlord’s obligation at its sole cost and expense. Landlord must not be liable to Tenant for damages or otherwise (i) if any utilities must become unavailable from any public utility company, public authority or any other person or entity supplying or distributing such utility, or (ii) for any interruption in any utility service (including, but without limitation, any heating, ventilation or air conditioning) caused by the making of any necessary repairs or improvements or by any cause beyond Landlord's reasonable control, and the same must not constitute a default, termination or an eviction. Tenant assures Landlord that it must arrange for an adequate supply of electricity to the Premises and it must pay for any increased voltage and any additional wiring required addressing the increased capacity. 14. COVENANTS AGAINST LIENS Tenant covenants and agrees that it must not, during the Term hereof, suffer or permit any lien to be attached to or upon the Property or the Premises by reason of any act or omission on the part of Tenant or its agents, contractors or employees. In the event that any such lien does so attach, and (i) is not released within thirty (30) days after notice to Tenant thereof, or (ii) if Tenant has not bonded such lien within said thirty (30) day period, Landlord, in its sole discretion, may pay and discharge the same and relieve the Premises or the Property therefrom, and Tenant agrees to repay and reimburse Landlord upon demand for the amount so paid by Landlord and for other reasonable costs incurred by Landlord in discharging and relieving said lien. The Tenant will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenant on the Premises. Tenant will, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenant contests any lien so filed in good faith and pursues an active defense of said lien, Tenant must not be in default of this paragraph. However, in the event of any final judgment against Tenant regarding such lien, Tenant agrees to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. 15. ASSIGNMENT AND SUBLETTING (a) Assignment. Tenant must not have the right to assign this Lease, transfer and grant concessions or licenses (“Transfer”) in all or any part of the Premises without the Landlord’s written consent and City Council approval by Ordinance. No Transfer must relieve Tenant from any of its obligations as Tenant hereunder. Every such assignment or sublease must recite that it is and must be subject and subordinate to the provisions of this Lease, and the termination or cancellation of this Lease must constitute a termination and cancellation of every such assignment or sublease. Notwithstanding the foregoing, Landlord agrees that no merger, consolidation, corporate reorganization, or sale or transfer of Tenant's assets or stock (specifically including any inter-family or inter-company transfers), redemption or issuance of additional stock of any class, or assignment or sublease to any person or entity which controls, is controlled by or is under common control with Tenant, must be deemed a Transfer hereunder. (b) Sublet Premises. Subleases of the Premises are permitted. The maximum time period for a 155 of 465 13 sublease is 60 days total and the 60 day rental can be broken up over several months. If Tenant seeks to sublease the Premises for a period longer than 60 days, it must receive prior written consent from the Landlord. The sublease can be for rental of performance space, rehearsal, or special meetings. The rent received from the sublease can be retained by the Tenant. Tenant must utilize the Premises for the Permitted Use contained in this Lease for more than 50% of the performances that occur at the Premises each year. Meaning, the Tenant remains the primary user of the Premises. Tenant remains the responsible party for the Lease obligations contained herein, the sublessee must furnish proof of insurance and add the City of Evanston as an additional insured to its policy prior to use of the Premises, and sign a waiver and release on the City’s form. 16. NOTICES Any notices required to be given hereunder, or which either party hereto may desire to give to the other, must be in writing. Such notice may be given by reputable overnight delivery service (with proof of receipt available), personal delivery or mailing the same by United States mail, registered or certified, return receipt requested, postage prepaid, at the following addresses identified for Landlord and Tenant, or to such other address as the respective parties may from time to time designate by notice given in the manner provided in this Section. If to the Landlord: with a copy to: City of Evanston City of Evanston Attn: City Manager Attn: Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 If to Tenant: Theo Ubique Theatre Attn: Fred J. Anzevino 1434 W. Jarvis, #2F Chicago, IL 60626 For purposes of this Lease, a notice must be deemed given upon the date of actual receipt thereof or the date of proof of rejection thereof if delivered by hand or overnight courier service. 17. RIGHT TO GO UPON PREMISES Landlord hereby reserves the right for itself or its duly authorized agents and representatives at all reasonable times during business hours of Tenant upon at least forty-eight (48) hours prior notice to Tenant and accompanied by a representative of Tenant (which may be the store manager or assistant manager) to enter upon the Premises for the purpose of inspecting the same and of showing the same to any prospective purchaser or encumbrance or tenant, and for the purpose of making any repairs which Landlord is required hereunder to make on the Property, but any such repairs must be made with all due dispatch during normal construction trade working hours, and in such manner as to minimize the inconvenience to Tenant in the conduct of its business, it being agreed that in the event of a necessity of emergency repairs to be made by Landlord, Landlord may enter upon the Premises forthwith to effect such repairs. Notwithstanding the foregoing, in the 156 of 465 14 event that due to an entry by or on behalf of Landlord into the Premises, Tenant’s use is materially interfered with and Tenant, from the standpoint of prudent business management, cannot open and operate the Premises for business for two (2) consecutive days, all Fixed Minimum Rent and other charges payable by Tenant hereunder must equitably abate commencing after such second (2nd) day, and continuing until such repairs are completed, unless such entry is required as a result of Tenant’s negligence or intentional misconduct. 18. DEFAULT (a) Tenant Default. (i) Events of Default. Including, but not limited to, the following events must be deemed to be an “event of default” hereunder by Tenant subject to Tenant’s right to cure: a. Tenant must fail to pay any item of Fixed Minimum Rent per Section 3 at the time and place when and where due and does not cure such failure within five (5) business days after receipt of notice from Landlord of such failure; b. Tenant must fail to comply with any other term, provision, covenant or warranty made under this Lease or if any of Tenant’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, by Tenant, and Tenant must not cure such failure within thirty (30) days after Landlord's written notice thereof to Tenant. In the event Tenant cannot comply with such term, provision, or warranty, within said thirty (30) day period, Tenant must not be in default if Tenant is diligently and continuously making an effort to comply with such term, provision, covenant or warranty and Tenant completes the cure of the default; or c. Tenant must make a general assignment the benefit of creditors, or must admit in writing its inability to pay its debts as they become due or must file a petition in bankruptcy. (ii) Remedies. Upon the occurrence of an event of default, Landlord may, so long as such default continues, as permitted by law and subject to Landlord’s obligation to use good faith efforts to mitigate damages, either: a. terminate this Lease by written notice to Tenant, which written notice must specify a date for such termination at least fifteen (15) days after the date of such written termination notice and such termination must be effective as provided in such written notice unless Tenant must cure such default within such notice period, or not terminate this Lease as a result of the default of Tenant. If Tenant must fail to surrender the Premises upon such termination, Landlord may thereupon, reenter the Premises, or any part thereof, and expel or remove therefrom Tenant and any other persons occupying the same, using such means provided by law; b. without terminating this Lease, Landlord may evict Tenant (by any means provided by law) and let or relet the Premises or any or all parts thereof for the whole or any part of the remainder of the Term hereof, or for a period of time in excess of the remainder of the Term hereof, and out of any rent so collected or received, Landlord must first pay to itself the expense of the cost of retaking and repossessing the Premises and the expense of 157 of 465 15 removing all persons and property therefrom, and must, second, pay to itself any costs or expenses sustained in securing any new tenant or tenants (provided that such amount must not include any amounts incurred to restore the Premises to more than the condition originally delivered to Tenant), and must third, pay to itself any balance remaining, and apply the whole thereof or so much thereof as may be required toward payment of the liability of Tenant to Landlord then or thereafter unpaid by Tenant; or c. pursue such other remedies as are available at law or in equity. (b) Landlord Default. Should Landlord default in the performance of any covenant, provision, warranty, condition or agreement herein, or if any of Landlord’s representations and warranties made under this Lease are determined to be untrue, either when made or at any time during the Term, and such default in the case of any failure by Landlord to pay any sum required to be paid to Tenant hereunder, continues for ten (10) business days after notice thereof from Tenant, or in case of any non-monetary default, continues for thirty (30) days after receipt by Landlord of written notice thereof from Tenant (except as otherwise provided herein), or if the default of Landlord is of a type which is not reasonably possible to cure within thirty (30) days, if Landlord has not commenced to cure said default within said thirty (30) day period and does not thereafter diligently prosecute the curing of said default to completion (except as otherwise provided herein), Tenant in addition to any and all other remedies which it may have at law and/or in equity including the right to seek injunctive relief without posting a bond or the obligation to prove irreparable harm, may pay or perform any obligations of Landlord hereunder and deduct the cost thereof from each installment of annual Fixed Minimum Rent payable pursuant to the terms of this Lease; provided, however, in no event must the amount of any such deduction exceed ten percent (10%) of the Fixed Minimum Rent payable on a monthly basis; provided, further, Tenant must not have the right to terminate this Lease except as expressly permitted herein. 19. SIGNS Tenant may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenant. Tenant acknowledges that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenant agrees to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenant must be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenant must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold, condition or delay its consent to a sign over the new entrance to the Premises which complies with applicable laws. 20. REPRESENTATIONS AND WARRANTIES (a) Landlord represents, warrants and covenants to Tenant that, to Landlord’s knowledge, the following is true as of the Effective Date: (i) all of the Premises is zoned and fit for commercial purposes, and the Permitted Use is permitted under the applicable zoning designation, and that the Premises and Property are presently properly subdivided in conformity with all applicable laws and suitable for the Permitted Use; 158 of 465 16 (ii) Landlord is the fee simple owner of the Premises; (iii) the Premises is subject to no restrictions or continuing regulations of any kind or nature whatsoever incompatible with the Permitted Use and that there are no restrictions in any agreement by which Landlord is bound (including, but not limited to, Landlord’s insurance policies) which would adversely affect Tenant’s right to use the Premises for the Permitted Use during the Term; (iv) the Premises are in good working order and condition, the roof is watertight and all utility systems are functional; (v) there are no exceptions to title with respect to and/or encumbrances on the Premises which would interfere with Tenants proposed use of the Premises; (vi) Landlord has no notice of any proposed Assessments other than as reflected on the current tax bill; (vii) Landlord has no knowledge of any condition that would preclude Tenant from obtaining all Tenant’s permits and licenses necessary for Tenant to open for business and operate for the Permitted Use; (ix) if Landlord is a corporation, limited liability company, partnership or trust, Landlord covenants that it is duly constituted under the laws of the state of its organization, and that its officer, member, manager, partner or trustee who is acting as its signatory in this Lease is duly authorized and empowered to act for and on behalf of the entity or trust; and (x) there are no judicial, quasi-judicial, administrative or other orders, injunctions, moratoria or pending proceedings against Landlord or the Property which preclude or interfere with, or would preclude or interfere with, the construction contemplated herein or the occupancy and use of the Premises by Tenant for the purposes herein contemplated. (xi) no third party has the right to object to Tenant’s tenancy hereunder, prohibit the selling of any products sold by Tenant or the uses allowed herein or the right to consent to any feature of the Premises or Tenant’s signage. (xii) there are no mortgages, prime leases, deeds to secure debt, deeds of trust, or other instruments in the nature thereof, affecting Landlord or its interest in the Premises. (xiii) The Property is leased to Tenant “AS IS” and “WHERE IS” without representation or warranty by Landlord. Tenant further acknowledges that (i) Tenant has had an adequate opportunity to make such legal, factual and other inquiries and investigation as Tenant deemed necessary, desirable or appropriate with respect to the Property, including, but not limited to, compliance of the Property with Environmental Laws (as hereafter defined) and whether the Hazardous Substances (as hereafter defined) are migrating towards or from the Property or are on, in, under or above the Property, and (ii) neither Landlord, nor anyone acting for or on its behalf, has made any representation, warranty, promise or statement, express or implied, to Tenant, or to anyone acting for or on behalf of Tenant, concerning 159 of 465 17 the Property or the condition, use or development thereof. Tenant represents that, in entering into this Lease, Tenant has not relied on any representation, warranty, promise or statement, express or implied, of Lessee Landlord, or anyone acting for or on its behalf, other than as expressly set forth in this Lease, and that Tenant enters into this Lease based upon Tenant's own prior investigation and examination of the Property. Further, to the extent that Landlord has provided (or may hereafter provide) to Tenant information from any inspection, engineering or environmental reports concerning any Hazardous Substances or the condition of the Property, Landlord makes no representations or warranties with respect to the accuracy or completeness, methodology of preparation or otherwise concerning the contents of such reports. Tenant acknowledges that Landlord has requested that Tenant inspect the Premises fully and carefully and investigate all matters relevant thereto and that Tenant relies solely upon the results of Tenant's own inspections or other information obtained or otherwise available to Tenant, rather than any information that may have been provided (or may hereafter be provided) by Landlord to Tenant. Tenant’s election to enter into this Lease is be made at Tenant's sole and absolute discretion, in reliance solely upon the tests, analyses, inspections and investigations that Tenant makes, or had the right to make and opted not, or otherwise failed, to make, and not in reliance upon any alleged representation made by Landlord, or anyone acting for or on their behalf. (b) All representations and warranties, covenants and indemnities contained in this Lease must survive the expiration or earlier termination of this Lease. 21. HOLDING OVER; END OF TERM (a) If Tenant must hold possession of the Premises after the expiration or termination of this Lease, at Landlord's option (i) Tenant must be deemed to be occupying the Premises as a tenant from month- to-month at one hundred fifty percent (150%) of the Fixed Minimum Rent in effect upon the expiration or termination of the immediately preceding term or (ii) Landlord may exercise any other remedies it has under this Lease or at law or in equity including an action for wrongfully holding over. (b) Upon the expiration or sooner termination of this Lease, Tenant must surrender the Premises to Landlord in as good order, condition and repair as when received by Tenant; ordinary wear and tear, casualty and condemnation excepted. This provision must expressly survive the termination or expiration of this Lease. (c) Any property, equipment, or product remaining in the Premises upon expiration of this Lease must be considered abandoned and property of the Landlord. Any abandoned medical cannabis or infused products must be turned over to the proper law enforcement authorities for destruction. 22. EXPENSES OF ENFORCEMENT The Parties must bear its own costs, charges, expenses and attorney’s fees, and any other fees incurred in the event of a dispute between the Parties. 23. SUCCESSORS IN INTEREST All of the covenants, agreements, obligations, conditions and provisions of this Lease must inure to 160 of 465 18 the benefit of and must bind the successors and permitted assigns of the respective parties hereto. 24. REMEDIES ARE CUMULATIVE Remedies conferred by this Lease upon the respective parties are not intended to be exclusive, but are cumulative and in addition to remedies otherwise afforded by the law. 25. QUIET POSSESSION Upon payment by the Tenant of the minimum, percentage and additional rent and all other sums due hereunder and upon the observance and performance of all covenants, terms and conditions on Tenant’s part to be observed and performed, Tenant must peaceably and quietly hold and enjoy the Premises for the Term of this Lease without hindrance or interruption by Landlord or any other person or persons lawfully or equitably claiming by, through or under the Landlord, subject nevertheless, to the terms and conditions of this Lease. 26. ALTERATION (a) Changes Required by Law. Any structural changes, alterations or additions in or to the Premises which may be necessary or required by reason of any law, rule, regulation or order promulgated by competent governmental authority must be made at the sole cost and expense of Landlord, including but not limited to asbestos removal and disposal and interior and exterior compliance with the Americans with Disabilities Act (ADA) etc. Notwithstanding the foregoing, if any such changes, alterations or additions are required as a result of improvements made by Tenant during the Term hereof or due to Tenant’s use of the Premises, such changes, alterations or additions must be made at the sole cost and expense of Tenant. Tenant may contest the validity of any such law, rule, regulation or order, but must indemnify and save Landlord harmless against the consequences of continued violation thereof by Tenant pending such contest. (b) Alterations During Term. Tenant must be permitted to perform interior, nonstructural alterations to the Premises and to revise the interior layout of the Premises; provided that the alterations are in conformance the security plans approved by the State of Illinois, any regulations under the Medical Cannabis Act, and any additional regulatory authority provisions governing the Permitted Use. Tenant must obtain Landlord's written consent to any other alterations or construction which affects the structural nature of the Premises, which consent must not be unreasonably withheld, conditioned or delayed. 27. HAZARDOUS SUBSTANCES (a) Tenant agrees that, except as herein set forth, it must not generate, use, store, handle or dispose of on or transport over the Premises any Hazardous Substances (defined below) in violation of any Environmental Laws (defined below), except as such incidental amounts of Hazardous Substances as may be required for Tenant to conduct the Permitted Use, but in no instance shall Tenant dispose of Hazardous Substances on the Premises in violation of Environmental Laws. (b) If any time during the Term, Hazardous Substances are found in the Premises or on adjacent property and such Hazardous Substances are not the result of Tenant’s use of or work on the Premises, then, in such event, Tenant must have the immediate right to terminate this Lease upon 161 of 465 19 written notice to Landlord. Under no circumstances must Tenant be responsible for remediation or cleanup of any Hazardous Substances on the Premises or adjacent property that were not caused by Tenant, or Tenant’s subcontractors, agents or employees. Furthermore, with regard to any Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant must remove same, in compliance with applicable Environmental Laws, at Tenant’s sole cost and expense. Tenant must defend, indemnify, and hold Landlord harmless from and against any and all costs, damages, expenses and/or liabilities (including reasonable attorneys’ fees) which Landlord may suffer as a result of any written demand (whether or not a suit), claim, suit or action regarding any such Hazardous Substances (whether alleged or real) present due to Tenant and/or regarding the removal and clean-up of same or resulting from the presence of such Hazardous Substances. The representation, warranty and indemnity of Tenant described in this subsection shall survive the termination or expiration of this Lease or purchase of the Property as provided herein. Other than Hazardous Substances caused by Tenant or its agents, contractors or employees, Tenant shall have no duty whatsoever to remove any Hazardous Substances from the Property. (c) In the event that during the Term of this Lease, Tenant is prevented from performing Tenant’s Work and/or Tenant must be unable to operate for a period of thirty (30) days or more for the Permitted Use at the Premises and ceases operating at the Premises as a result of remediation of Hazardous Substances not caused by Tenant or its agents, contractors or employees, and Tenant does not terminate the Lease as provided for in Section 27(b) above, then Fixed Minimum Rent, Additional Rent and all other charges due hereunder must equitably abate until such time as Tenant is able to resume the performance of Tenant’s Work and/or the operation of its business in the Premises. (d) Tenant, for itself and its successors in interest, waives and releases Landlord from any and all past and present claims and causes of action arising from or relating to the presence or alleged presence of Hazardous Substances in, on, under, about or emanating from the Property, including without limitation any claims for cost recovery, contribution, natural resources damages, property damage, consequential damages, personal or bodily injury (including death) or otherwise, under or on account of any violation, or arising under, Environmental Law. (e) The term “Hazardous Substance” includes, without limitation, any material or substance (regardless of whether discarded, recyclable or recoverable) to which liability or standards of conduct are imposed pursuant to Environmental Laws, including, but not limited to (i) any defined, characteristic or listed “hazardous waste”, “extremely hazardous waste”, “restrictive hazardous waste”, “hazardous substance”, “hazardous material”, “regulated substance”, “pollutant”, “contaminant” or waste, (ii) petroleum (including crude oil or any fraction thereof, natural gas, liquefied natural gas, synthetic gas or mixtures of natural gas and synthetic gas), (iii) asbestos and any asbestos containing materials, (iv) substances known to cause cancer and/or reproductive toxicity, (v) polychlorinated biphenyls (PCBs) and (vi) radioactive material. The term “Environmental Law” means any federal, state or local law, statute, ordinance, rule, regulation, order, consent, decree, judgment or common-law doctrine, interpretation thereof, and provisions and conditions of permits, licenses, plans, approvals and other operating authorizations whether currently in force or hereafter enacted relating to health, industrial hygiene or the environmental conditions on, under or about the Premises or the Property, as such laws are amended and the regulations and administrative codes applicable thereto, including, by way of example and without limitation, the following: the Illinois Environmental Protection Act; Comprehensive Environmental Response, Compensation and Liability Act (“CERCLA”); the Resource Conservation and Recovery Act (“RCRA”); the Clean Air Act; the Clean Water Act; the Safe Water Drinking Act (“SDWA”); the Toxic Substances Control 162 of 465 20 Act; and all state and local counterparts thereto; and any common or civil law obligations including, without limitation, nuisance or trespass. It is the intent of the parties hereto to construe the terms “Hazardous Substance” and “Environmental Law” in their broadest sense. 28. GENERAL CONDITIONS (a) Time is of the essence of this Lease. Any deadlines in this Lease which cannot be met because of delays caused by governmental regulations, inability to procure labor or materials, strikes, acts of God, or other causes (other than financial), beyond the control of Landlord or Tenant (“Force Majeure”) must be extended by the amount of time caused by such delays; provided, however, the payment of rent must not be excused. Notwithstanding anything herein to the contrary, the failure by Landlord to construct the Premises according to building code and/or to receive timely inspections by the necessary authorities due solely to the negligence, misconduct or financial inability of Landlord or Landlord's contractors, employees or representatives must not constitute Force Majeure. In order for Landlord to claim the occurrence of Force Majeure, Landlord must have notified Tenant in writing of such occurrence within twenty (20) business days after the initial occurrence. (b) No waiver of any breach of the covenants, agreements, obligations and conditions of this Lease to be kept or performed by either party hereto must be construed to be a waiver of any succeeding breach of the same or any other covenant, agreement, obligation, condition or provision hereof. (c) Tenant must not be responsible for the payment of any commissions in relation to the leasing transaction represented by this Lease. Landlord and Tenant each covenant that they have not dealt with any real estate broker or finder with respect to this Lease (herein collectively “Brokers”). Each party must hold the other party harmless from all damages, claims, liabilities or expenses, including reasonable and actual attorneys' fees (through all levels of proceedings), resulting from any claims that may be asserted against the other party by any real estate broker or finder with whom the indemnifying party either has or is purported to have dealt, except for the Brokers. (d) The use herein of any gender or number must not be deemed to make inapplicable the provision should the gender or number be inappropriate to the party referenced. All section headings, titles or captions contained in this Lease are for convenience only and must not be deemed part of this Lease and must not in any way limit or amplify the terms and provisions of this Lease. (e) Landlord and Tenant have negotiated this Lease, have had the opportunity to be advised respecting the provisions contained herein and have had the right to approve each and every provision hereof; therefore, this Lease must not be construed against either Landlord or Tenant as a result of the preparation of this Lease by or on behalf of either party. (f) If any clause, sentence or other portion of this Lease must become invalid or unenforceable, the remaining portions thereof must remain in full force and effect. (g) Wherever in this Lease Landlord or Tenant is required to give consent, such consent must not be unreasonably withheld, conditioned or delayed except to the extent otherwise expressly provided herein. 163 of 465 21 (h) If the time for performance of any obligation or taking any action under this Lease expires on a Saturday, Sunday or legal holiday, the time for such performance or taking such action must be extended to the next succeeding day which is not a Saturday, Sunday or legal holiday. If the day on which rent or any other payment due hereunder is payable falls on a Saturday, Sunday or on a legal holiday, it must be payable on the next succeeding day which is not a Saturday, Sunday or legal holiday. (i) Landlord hereby agrees that it must maintain all confidentiality with regard to entering into this Lease, the opening for business by Tenant in the Premises and any financial information contained hereunder or obtained from Tenant during the Term of this Lease, other than disclosures to necessary third parties and Landlord must not release any material whatsoever to the press or any news media without the prior written approval of Tenant, which approval may be withheld in Tenant’s sole discretion. (j) Each covenant hereunder of Landlord, whether affirmative or negative in nature, is intended to and must bind the Landlord and each successive owner of the Premises and their respective heirs, successors and assigns. (k) There must be no personal liability on Landlord, its elected officials, officers, employees, agents, or any successor in interest with respect to any provisions of this Lease, or amendments, modifications or renewals hereof. Tenant must look solely to the then owner's interest in the Premises (including but not limited to any insurance proceeds, rents, or judgments) for the satisfaction of any remedies of Tenant in the event of a breach by Landlord of any of its obligations hereunder. (l) Landlord hereunder must have the right to assign, sell or transfer Landlord’s interest in this Lease or the Premises with consent of Tenant, which must not be unreasonably withheld. In the event of any such transfer, the transferor must be automatically relieved of any and all obligations on the part of Landlord accruing from and after the date of such transfer. (m) Tenant acknowledges that it will seek to hire qualified Evanston residents for employment in the Tenant’s business located at the Premises. (n) The parties agree the this Lease must be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes must be in the Circuit Court of Cook County, Illinois. (o) This Lease must become effective on the day that this Lease must be executed by the last of the parties hereto to execute this Lease (herein “Effective Date”). (p) There are no oral agreements between the parties hereto affecting this Lease, and this Lease supersedes and cancels any and all previous negotiations, arrangements, letters of intent, lease proposals, brochures, agreements, representations, promises, warranties and understandings between the parties hereto or displayed by Landlord to Tenant with respect to the subject matter thereof, and none thereof must be used to interpret or construe this Lease. This Lease cannot be changed or terminated except by a written instrument subsequently executed by the parties hereto. 164 of 465 22 IN WITNESS WHEREOF, the respective parties hereto have executed this Lease by officers or agents thereunto duly authorized. Landlord: CITY OF EVANSTON, an Illinois municipal corporation By: _________________________________ Name: Wally Bobkiewicz Title: City Manager Tenant: THEO UBIQUE an Illinois not-for-profit corporation By: _________________________________ Name: ______________________________ Its: President 165 of 465 23 EXHIBIT A LEGAL DESCRIPTION LOTS 30 AND 31 IN BLOCK 8 IN BRUMMEL AND CASE HOWARD TERMINAL ADDITION, A SUBDIVISION OF ALL THAT PART OF THE NORTHWEST 1/4 OF SECTION 30, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, COMMENCING AT THE SOUTHEAST CORNER OF SAID NORTHWEST 1/4 THENCE NORTH ON THE EAST LINE OF THE NORTHWEST 1/4 OF SAID SECTION 19, 19.65 CHAINS; THENCE WEST 19 CHAINS TO INTERSECTION WITH CENTER LINE OF RIDGE ROAD THENCE SOUTH 5 DEGREES 0 MINUTES EAST ON CENTER LINE OF RIDGE ROAD TO SOUTH LINE OF SOUTHEAST 1/4 OF NORTHWEST 1/4 THENCE EAST ON SOUTH LINE OF SOUTHEAST 1/4 OF NORTHWEST 1/4 14.99 CHAINS TO PLACE OF BEGINNING, (EXCEPT PUBLIC STREETS AND HIGHWAYS), IN COOK COUNTY, ILLINOIS. P.I.N 11-30-124-024-0000 AND 11-30-124-025-0000 Commonly known: 721-723 Howard Street, Evanston, IL 60202. 166 of 465 24 EXHIBIT B SITE PLAN 167 of 465 168 of 465 25 EXHIBIT C PROJECT BUDGET 169 of 465 170 of 465 171 of 465 PLANNING & DEVELOPMENT COMMITTEE MEETING Monday, March 27, 2017 7:15 p.m. Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston James C. Lytle Council Chambers AGENDA I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR II. APPROVAL OF REGULAR MEETING MINUTES OF FEBRUARY 13, 2017 III. ITEM FOR CONSIDERATION (P1) Grant Renewal from the Affordable Housing Fund for the Homeless Management Information System to the Alliance to End Homelessness in Suburban Cook County The Housing, Homelessness, and Human Relations Commission and staff recommend approval of a renewal grant of $18,500 from the Affordable Housing Fund for the Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County. This database is required by HUD to track demographic data, housing, and social services for recipients of federal homeless funding, including Emergency Solutions Grant funds from the City. Funding is from the Affordable Housing Fund (Account 250.21.5465.62770), which has a budget of $27,500. For Action (P2) Resolution 27-R-17, Adopting an Amendment to the Downtown Plan to Add Additional Property Subject to the Downtown Plan to Guide Future Land Use Decisions and Planning Plan Commission and staff recommend adoption of Resolution 27-R-17 amending the 2009 Downtown Plan to add five new subareas covering the geographic area roughly between Emerson Street to the south, Foster Street CTA Station to the north, the first north/south alley west of Sherman Avenue to the east, Maple Avenue to the west and properties on the north side of Emerson Street between Maple Avenue and Ridge Avenue. For Action 172 of 465 Planning & Development Committee Meeting Agenda March 27, 2017 (P3) Ordinance 25-O-17 Granting Major Zoning Relief for a Circular Driveway Fronting Sheridan Rd. at 2658 Sheridan Rd. City staff recommends adoption of Ordinance 25-O-17 granting major zoning relief to construct a circular driveway fronting Sheridan Rd. where circular driveways are only permitted when fronting Ridge Ave. or Crawford Ave. in the R1 Single Family Residential District. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. For Introduction (P4) Ordinance 26-O-17, Granting a Special Use for a Type 2 Restaurant with Coffee Roasting at Backlot Coffee The Zoning Board of Appeals and City staff recommend adoption of Ordinance 26-O-17 granting special use approval for a Type 2 Restaurant, Backlot Coffee, with coffee roasting at 2006 Central Street in the B1a Business District and the oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Revelle requests suspension of the rules for introduction and adoption at the March 27, 2017 City Council meeting. For Introduction and Action IV. ITEM FOR DISCUSSION V. COMMUNICATIONS VI. ADJOURNMENT 173 of 465 Planning & Development Committee Meeting Minutes of February 13, 2017 7:15 p.m. James C. Lytle Council Chambers - Lorraine H. Morton Civic Center MEMBERS PRESENT: D. Wilson, A. Rainey, M. Tendam, D. Holmes, J. Fiske, E. Revelle STAFF PRESENT: M. Muenzer, S. Clement OTHERS PRESENT: PRESIDING OFFICIAL: Ald. Revelle I. CALL TO ORDER/DECLARATION OF QUORUM: ALDERMAN REVELLE, CHAIR A quorum being present, Ald. Revelle called the meeting to order at 7:34 p.m. II. APPROVAL OF REGULAR MEETING MINUTES OF JANUARY 23, 2017 Ald. Rainey moved to approve the minutes of the January 23, 2017 meeting, seconded by Ald. Holmes. The committee voted unanimously 5-0, with two abstentions, to approve the January 23, 2017 minutes (Ald. Fiske abstained & Ald. Wynne absent). III. ITEM FOR CONSIDERATION (P1) Community Partners for Affordable Housing Proposal for the Administration of the Inclusionary Housing Ordinance Waitlist The Housing, Homelessness and Human Relations Commission and staff recommend approval of a proposal from Community Partners for Affordable Housing (CPAH) for $20,778 to administer a centralized wait list for affordable units as part of the implementation of the Inclusionary Housing Ordinance. This recommendation is based on CPAH’s experience implementing other municipal inclusionary housing ordinances. Funding is from the Affordable Housing Fund Account 250.21.5465.62490, which has a budget of $75,000, out of a total FY 2017 Fund budget of $1,658,793. For Action Ald. Tendam moved to approve the proposal for the administration of the Inclusionary Housing Ordinance waitlist, seconded by Ald. Wilson. Savannah Clement, Housing Policy and Planning Analyst, discussed Community Partners for Affordable Housing (CPAH) infrastructure and resources. CPAH has administered Highland Park’s affordable housing waitlist, they also complete HUD Part 5 income certifications to determine eligibility, and CPAH also has affordable housing units in Evanston. DRAFT - NOT APPROVED 174 of 465 Planning & Development Committee Meeting Page 2 of 3 Minutes of December 12, 2016 Ald. Rainey asked about where to find the available housing waitlist. Ms. Clement noted that CPAH will allow the City to provide a more centralized waitlist for management of Inclusionary Housing Ordinance units. There is not currently a list of units, as no housing units have been built under the Inclusionary Housing Ordinance. Ald. Rainey clarified that the units included on this waitlist are only intended to be units under the Inclusionary Housing Ordinance (IHO). Ms. Clement stated that the list could also be expanded to include market rate developers that have affordable units within their housing developments. CPAH has their waitlist and the City of Evanston has an interested parties list for IHO units. The City hopes to merge this interested parties list with the CPAH waitlist. Ald. Holmes asked about whether there were affordable units in Evanston at 1717 Ridge and other locations. Mr. Muenzer noted that there are affordable units, but this proposal is specifically for units built through the IHO. The City hopes that working with CPAH will provide a more comprehensive approach for working with other affordable units in market rate developments currently monitored in the City. Ms. Clement stated that the City is currently working with developers that have some affordable units in market rate developments, and that they have been receptive to using a centralized list for affordable units. Ald. Wilson asked about the timeline for this proposal and when affordable units are coming online for the IHO. Ms. Clement confirmed that there are four IHO units in development for 2018, and that there are two additional affordable units coming on line in a planned development in April 2017. Ald. Wilson asked whether the contract cost will increase by bringing non-IHO units into the comprehensive list. Ms. Clement confirmed that the cost of this contract is for managing up to 10 units. Ald. Fiske asked about the length of time that these units are to be kept affordable. Mr. Muenzer noted that some of the existing units will be affordable for approximately 25 years, but that the City unfortunately cannot guarantee that these units remain affordable in perpetuity. Ald. Tendam asked about whether this proposal would allow for oversight into affordability compliance. Ms. Clement noted that the City wanted to work with CPAH because of their experience with HUD compliance and regulations and affirmed that the City would review CPAH’s work to ensure compliance with affordability requirements. The committee voted unanimously 6-0 to approve the proposal for administration of the IHO waitlist. 175 of 465 Planning & Development Committee Meeting Page 3 of 3 Minutes of December 12, 2016 (P2) Ordinance 13-O-17, Granting a Special Use for a Micro- Distillery at 600 Main Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 13-O-17 granting special use approval for a Micro-Distillery at 600 Main St. in the B2 Business District and the oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wynne requests suspension of the Rules for Introduction and Action by City Council on February 13, 2017. For Introduction and Action Ald. Rainey moved to introduce and approve Ordinance 12-O-17, seconded by Ald. Wilson. Mr. Muenzer stated that this proposed business falls under the Micro-Distillery special use as defined in the Zoning Ordinance. Ald. Wilson clarified that the waiting room at the station will remain open along with the Micro-Distillery. The committee voted unanimously 6-0 to introduce and approve Ordinance 13-O-17. IV. ITEM FOR DISCUSSION There were no items for discussion. V. COMMUNICATIONS There were no communications. VI. ADJOURNMENT Ald. Rainey moved to adjourn, seconded by Ald. Fiske. The committee voted unanimously 6-0 to adjourn. The meeting adjourned at 7:50 p.m. Respectfully submitted, Nicholas Zettel 176 of 465 For City Council Meeting of March 27, 2017 Item P1 Business of the City by Motion: Alliance to End Homelessness of Suburban Cook County HMIS Funding Renewal For Action To: Honorable Mayor and Members of City Council Planning and Development Committee From: Scott Mangum, Interim Community Development Director Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Subject: Homeless Management Information System (HMIS) Date: March 14, 2017 Recommended Action The Housing, Homelessness, and Human Relations Commission and staff recommend approval of a renewal grant of $18,500 from the Affordable Housing Fund for the Homeless Management Information System (HMIS) to the Alliance to End Homelessness in Suburban Cook County (“The Alliance”). This database system is required by HUD to track demographic data, housing, and social services for homeless recipients, including recipients of Emergency Solutions Grant (ESG) funds from the City. The Alliance receives funding from HUD for HMIS, and has a 20% non-federal match requirement to make full use of this funding. The $18,500 grant from the Affordable Housing Fund will enable the Alliance to access $74,000 in HUD funds. Funding Source: Funding is from the Affordable Housing Fund (Account 250.21.5465.62770), which has a budget of $27,500, out of a total $1,704,757 budgeted for 2017. Livability Benefits: Built Environment: Support housing affordability Equity & Empowerment: Ensure equitable access to community benefits, and support poverty prevention and alleviation Discussion The Alliance to End Homelessness in Suburban Cook County is charged by HUD to create a standard HMIS workflow and to train all users at the Continuum of Care (CoC) homeless system agencies. This not only allows Evanston and the Alliance to better track the individuals served but also tracks the services provided to eliminate duplication Memorandum 177 of 465 and achieve increased efficiencies. HMIS is the source of data for the Alliance’s and City’s monthly, quarterly and annual reports to HUD. Ongoing training and data quality checks enable the CoC to provide data with a less than 10% error ratio for all federally funded homeless programs in suburban Cook County, including Evanston. The Alliance leverages about $10.8 million annually in HUD CoC funds for permanent supportive housing and other programs in Cook County for which HMIS participation is a requirement. As an ESG entitlement community, Evanston received $144,459 in 2016, which requires use of HMIS to track people receiving ESG-funded services and quarterly and annual reporting from that system. Furthermore, HMIS is used by the City of Evanston to determine if people applying for General and Emergency Assistance are receiving other benefits, thereby avoiding duplication of services. Local support for HMIS helps maintain system capacity and funds additional portals. HMIS is the only database of its kind in suburban Cook County, including Evanston. Evanston agencies currently using HMIS include: Connections for the Homeless, Housing Options for the Mentally Ill, Housing Opportunity Development Corporation, Interfaith Action of Evanston, and the McGaw YMCA. These agencies collectively receive approximately 15% of total dollars awarded to Cook County CoC projects. However, the City of Evanston’s HMIS grant is only about 4% of the HMIS budget, while over 8% of the households tracked in HMIS are Evanston households. Approximately 15% of the Continuum’s Federal funding, over $1 million annually, goes to Evanston agencies. The HMIS database is a valuable tool for agencies serving the homeless and their funders, including the City, which uses HMIS data in its reports to HUD. The use of local funds for HMIS helps maintain compliance with the Federal mandate that all ESG recipients use the database, and leverages significant federal funds for needed services in our community. Supporting the HMIS database is consistent with the Consolidated Plan and the Plan to End Homelessness developed by the Mayor’s taskforce. Legislative History The City has provided $109,570 in HMIS matching funds from the Affordable Housing Fund over eight years, including $18,500 approved by City Council on June 13, 2016. The Housing, Homelessness, and Human Relations Commission recommended approval of renewal funding in the amount of $18,500 at its March 2, 2017, meeting. Attachments Alliance to End Homelessness in Suburban Cook County application and supporting documents for HMIS matching funds 178 of 465 2017 APPLICATION FORM Affordable Housing Fund Include these attachments with your application: + B Organization's most recent completed fiscal year budget and current year budget B Organization's non-discrimination, equal employment opportunity and affirmative action plan B Audited financial statement and Form 990 for the most recent completed fiscal year B Evidence of non-profit status B Plan to address accessibility issues, including who to contact with questions/issues, policies for responding to grievances/complaints and the time period for providing a written response (new applicants or previously funded agencies if changed). B Completed Conflict of Interest Disclosure form Please submit 1 hardcopy and 1 electronic copy of your application and attachments. For questions, contact Savannah Clement, Housing Policy and Planning Analyst. AGENCY: Alliance to End Homelessness in Suburban Cook County PROGRAM NAME: HMIS CONTACT PERSON: Jennifer C. Hill TELEPHONE: 708-236-3261 EMAIL: jennifer@suburbancook.org ADDRESS: 4415 Harrison Street, Suite 228. Hillside, IL 60162 AMOUNT REQUESTED: $18,500 PROGRAM DESCRIPTION ]. Provide a summary of your program, including th e need(s) that it addresses. How long has your program existed and how has it grown or changed? How long do you expect to continue providing this service? The Alliance requests funding to support Homeless Management Information (HMIS) related expenses to ensure full participation and exceptional data quality for all Evanston homeless services programs. The Alliance leads the HMIS for all of suburban Cook County, which provides support to the Sub Cook Zero initiative, the further development of a county-wide coordinated entry process, and the homelessness prevention call center. The Alliance has been leading a successful implementation of the HMIS since 2008, which has grown from a system with 27 providers entering data on 1300 clients to over 40 agencies entering data on over 8000 client s each year. This is an ongoing project mandated by HUD and i s expected to continue and evolve for the foreseeable future. 2. Who participates in or benefits from your program or services? Describe them in terms of age, gender, race/ethnicity, family status, income level and other relevant or defining charact eristics. Detail any eligibility requirements. Individuals and families who are homeless or who are at risk of becoming homeless will benefit from thi s program. In addition to the general homeless population, clients served will include chronically homeless individuals and families, homeless or at-risk v eterans, and homeless or at-risk youth. 0 179 of 465 2017 Public Services – Page 1 3. What other agencies or programs address this need, how do you collaborate with them to avoid duplication of services, and what successes and challenges have you experienced? What sets your services apart from others? (Include agencies that serve Evanston residents but are not located here.) The HMIS is the only database of its kind in suburban Cook County including Evanston. In 2011, the Evanston Alliance on Homelessness merged with the suburban Cook Alliance. At the end of 2013, Connections for the Homeless transferred the entire responsibility for maintaining this database to the Alliance. At this time, the Alliance to End Homelessness in Suburban Cook County is in need of matching funds to make full use of federal funding for HMIS. By having the Alliance lead the HMIS implementation, Evanston is avoiding duplicating this effort while at the same time expanding the benefit to its residents by ensuring solid data is available for affordable housing funding decisions. The Alliance coordinates a variety of nonprofit, municipal, county, state and federal representatives to ensure a comprehensive approach to shortening the time any person spends homeless and to minimize the number of people becoming homeless each year. For example, the Alliance is active in the Regional Round Table, where CoCs in the northeastern region of Illinois collaborate to share ideas and coordinate efforts related to CoC and HMIS activities. In mid-2014, the Alliance completed a merger of the Suburban Cook HMIS and the DuPage HMIS, creating the start of a northeast Illinois regional HMIS which is creating better economies of scale for homeless data collection and analysis. 4. Discuss the need for this type of service including: • existing level of services -- From October 2015 through September 2016, the CoC served and recorded data on 5,713 households comprising 7,763 individuals, including nearly 547 households comprising 649 individuals from Evanston. Data entry is required for all clients served by HUD-funded projects (with exception for domestic violence survivors). • how the need has changed over the past two to three years, -- In previous years, the City of Evanston has funded the match, and HUD has provided the majority of funding for the Evanston HMIS. The Alliance has placed a greater emphasis on chronic and veteran homelessness since 2014, and the impact on HMIS is that we now do monthly housing placement reports in order to track progress toward ending veteran homelessness and chronic homelessness in 2017. • the gaps in providing this service-- The Alliance is engaged in an effort to grow our capacity to respond with greater detail to the needs of Evanston as an entitlement community, as the HEARTH Act requires a more formal consultative relationship between the CoC and Evanston as an ESG recipient and its participation in the continuum-wide coordinated entry system. 5. Complete the chart below with the unduplicated total of people you expect to serve in 2017, number that are low/moderate income, and the number of them that are Evanston residents. If an existing program, provide the same numbers for 2016. 8,000 Unduplicated people to be served in 2017 675 Unduplicated Evanston residents to be served in 2017 8,000 Unduplicated low/moderate income people to be served in 2017 675 Unduplicated low/moderate income Evanston residents to be served in 2017 7,763 Unduplicated people to be served in 2016 649 Unduplicated Evanston residents to be served in 2016 7,763 Unduplicated low/moderate income people to be served in 2016 649 Unduplicated low/moderate Evanston residents to be served in 2016 6. Describe your program. Be specific about the activities/services provided, days/times of services and the frequency/duration of service for the average participant. Is there a wait list? If yes, explain its size and the length of wait time. The Homeless Management Information System (HMIS) is a database used throughout the Cook 180 of 465 2017 Public Services – Page 2 County Continuum of Care (CoC) to record client demographics and service records for those enrolled in HUD homeless system programs and is required by HUD for its CoC housing programs. The Alliance to End Homelessness in Suburban Cook County (Alliance) as lead agency for the CoC is charged with implementing and administering the HMIS. The Alliance is responsible for training all users on how to enter client data accurately into the HMIS using the standard HMIS workflow and to pull usable data for monthly, quarterly, and annual reporting requirements. Alliance staff monitors the data of participating agencies on a monthly basis, assessing data completeness and accuracy of point-in-time inventories of beds and persons served. 7. Describe the number, qualifications and experience of program staff. Will new staff be hired and is this dependent on City funding? Will the staff be retained if City funding is not received in future years? The Alliance is the designated HMIS lead agency for the Cook County Continuum of Care and has eight years of experience administering the HMIS project. The Alliance employs three full-time staff dedicated to the HMIS project, including Peggy Troyer, director of information services, Jeremy Heyboer, data quality manager and lead trainer, and Lynn Suchwalko, HMIS support specialist. All three are active in the National Human Services Data Consortium and bring this national level expertise to suburban Cook County. Through its other staff, the Alliance offers supervision and administrative support to the HMIS project. The Alliance’s knowledgeable HMIS team plays a leadership role in the region, often advising neighboring Continua of Care on their HMIS implementations and leading an HMIS partnership with the DuPage County continuum. The Alliance does not anticipate hiring for new HMIS positions as a result of the Evanston funding or discontinuing current positions in future years. 8. Describe program goals and outcomes you anticipate in 2017, including any change from 2016. What data are collected and used to analyze your program and measure success? Who is responsible for ensuring the program is implemented as planned? The Alliance to End Homelessness in Suburban Cook County is charged by HUD to create a standard HMIS workflow and to train all users from CoC homeless system agencies. This standardization of forms and workflow will not only allow Evanston and the Alliance to better track the individuals served but will also track the services provided to eliminate duplication of services and achieve better outcomes. The HMIS provides data for monthly, quarterly and annual reporting to HUD, and better training helps our Continuum to provide data with a less than 10% error ratio for most required data elements. The Alliance will therefore be able to provide quality data to guide the development of Evanston programs and plans. In collaboration with suburban Cook County homeless service providers, the Alliance is also leading the planning and development of a HUD-mandated coordinated-entry system that will serve clients throughout the entire suburban Cook County geography. This coordinated-entry system will rely upon the HMIS as a tool to facilitate referrals and to track the effectiveness of this service delivery system. 9. Where (address/location) does your program take place and how will clients get to the location or facility? Alliance staff will provide support and training from their office located at 4415 Harrison Street, Hillside, IL 60162, which includes a computer training facility accommodating up to twelve trainees. The Alliance will provide on-site assistance at participating agencies as needed. Staff members of participating agencies use the HMIS at their own locations, accessing the HMIS program via the 181 of 465 2017 Public Services – Page 3 Internet. 10. Is this location in compliance with the requirements of the federal ADA (Americans with Disabilities) Act? x Yes  No If "No," explain how disabled clients will be able to access the program. 11. How is eligibility for this program determined and what demographic data are collected about clients? Homeless persons are presumed to be low-income. Within the HMIS, Evanston clients will be identified by the zip code of their last permanent address or current city of residence as provided during the intake process. Case managers at each agency collect the appropriate documentation of income and residence, including housing status, as required by their respective programs. These data are recorded in HMIS. 12. Provide a summary of your organization's mission and work including services, organizational structure, size and functions of the board, and any significant changes in the last year. The Alliance leads the suburban Cook County Continuum of Care. Alliance staff participates in local council meetings in the north, west, and south. The Continuum of Care funding competition includes a scoring measure of individual agencies' participation in their local councils, or "CBSA's". The Alliance is the lead agency for the suburban Cook County HMIS. The Alliance is a 501(c)(3) organization and is governed by a board of directors comprised of over 35 members representing providers from each of the three, geographical CBSA’s, community representatives, and persons having lived homeless experience. Alliance staff include an executive director, three full-time HMIS staff, a program coordinator, an office manager, and 1-2 program interns. 13. Program Outcomes and Indicators Outcome (What is the program designed to achieve?) Indicator (How is success determined?) Number or percent of total that will achieve this Data-Informed planning through more complete data. The participation rate for emergency shelter (ES) & transitional housing (TH) projects. 86%+ Data-Informed planning through improved data quality. The missing data rate for required data elements 10%- 182 of 465 2017 Public Services – Page 4 BUDGET Complete the table below for your program budget. Total revenues should be equal to or greater than total program expenditures. Line item expense and revenue descriptions should match your chart of accounts. If your program is new, leave fiscal year 2016 blank. Include all funding sources/revenues for your program. Total sources/revenues should equal total uses/expenses. Line items must match your chart of accounts/operating budget. Show any source of funding of $20,000 or more in a separate line. Show any grants/donations that have been secured, and unrestricted revenues that are committed to this program, in the "2017 Committed" column. Indicate your fiscal year. If requesting funds for an existing program, explain any significant differences in revenues or expenses between your 2016 and 2017 program budgets, particularly funding cuts from major funders such as the State of IL, and its impact on service levels, staffing, etc. Describe your efforts to secure other sources of funding and justify any increased request from the City of Evanston. Why is Evanston’s Affordable Housing Fund an appropriate funding source for this program? Alliance fiscal year: January 1 – December 31 The Alliance leverages $11 million annually in HUD CoC funds for affordable supportive housing in Cook County for which HMIS participation is a requirement. In 2017, Evanston as an entitlement community will receive ESG funding, which requires quarterly and annual reporting based on HMIS data. Line Item Revenues 2016 % of Budget 2017 % of Budget 2017 Committed CDBG 44,800 10 55,000 13 55,000 ESG 37,000 8 45,000 10 45,000 ESG Oak Park 10,000 2 10,000 2 10,000 EV HMIS AHF 18,500 4 18,500 4 DuPage County HMIS 23,453 5 25,000 6 CoC HMIS Alliance 287,334 64 258,020 59 258,020 Foundations 21,000 5 21,000 5 21,000 User Fees for Computer System 5,000 1 2,500 1 2,500 Misc Food Donation 965 0 900 0 Total Revenues: 448,052 100% 435,920 100% Line Item Expenses Payroll Expenses 270,681 68 281,026 65 Space Costs 21,323 5 23,285 5 Operations 16,285 4 25,408 6 HMIS Vendor Fees 83,942 21 84,000 19 HMIS Consulting & Training 7,161 2 15,000 3 Equipment or Furniture 0 0 4,500 1 Total Expenditures: 399,392 100% 433,219 100% 183 of 465 2017 Public Services – Page 5 The City of Evanston plans to enter data on recipients of General and Emergency Assistance funds into HMIS. Because of Evanston’s commitment to creating affordable housing, investing Affordable Housing Fund dollars into this data system will ensure that scarce housing funds are targeted effectively. 184 of 465 CERTIFICATION We, the undersigned duly authorized agents of Alliance to End Homelessness in Suburban Cook County (applicant), do hereby state, that to the best of our knowledge, the information contained in thi s application is true and correct. Applicant assures the City of Evanston that funds will be administered by the applicant, and that funds received shall be used solely for the purpose described in this application. Jennifer C. Hill, Executive Director Name & Title Date 1 · PROGRAM ADMINISTRATOR Peggy Troyer, Director of Information Systems Name S1 e Date 185 of 465 2016 Alliance Budget L ast Revised: 12/15/20 1 5 SUMMARY Co ntinuum HMIS Coord.En!2 Othe r TOTAL Total income 181,186.00 436,476.00 162 ,802.00 97,385.00 877,849.00 Total expenses 181,386.00 436,876.00 162,802.00 86,544.00 867,608.00 Income less expenses: -200.00 -400.00 0.00 10,841 .00 10,241.00 INC OME Continuum HMIS Coord. En!2 Other TOTAL NOTES Cook County CDBG '15 37.500.00 37,500.00 9 of 12 mo. of $50,000 granl -committed Cook County CDBG '16 12,500.00 12 ,500.00 3 of 12 mo. of $50,000 grant -anticipaled Cook County ESG '16 36,500.00 36 ,500.00 to be used toward HM IS vendor fee Oak Park ESG '16 10,000.00 10,000.00 Coe HMIS grant '16 128,4 10 .00 128,410.00 6 mo. at $21.402 each month Coe HMIS grant '16 (admn) 9,027.00 9 ,027.00 7% admin $1504/mo. CoC HMIS grant "17 139,018 .00 139,018.00 6 mo. at $19,253/mo. + $23,500 toward vendor fee CoC HMIS grant '17 (admn) 7,600.00 7,600.00 6.67% admin S1 ,2671mo. CoC planning want "16 62,289.00 62.28g.oo 6 mo. of $117 .289 -committed Coe planning grant '17 87.500.00 87,500.00 6 mo of$175,000 Coe coordinated entry grant '16 162,802.00 7,753.00 170,555.00 3 mo of $682 ,219 (Alliance keeping 5% admin) DuPage HMIS re venue 24,000.00 24,000.00 used as HMIS match source Evanston HMIS grant 18,500.00 18 ,500.00 used as HMIS match source Foundations 3 1,397.00 24.048 .00 4 1,555.00 97,000.00 Corporate giving 1,500.00 1,500.00 Board giving 6.250.00 6 ,250.00 Individual giving 9,500.00 9.500.00 Resource Development Plan Wiii show a higher target Member conlribu&ons 14,000.00 14 ,000.00 User fees for HMIS 5,000.00 5,000.00 Misc. food cionaoon 1,000.00 1,000.00 Other 200.00 200.00 Total Income: 181,186.00 436,476.00 162,802.00 97,385.00 877,849.00 Percent of total: 20.64% 49.72% 18.55% 11.09% 100.00% EXPENSE Continuum HMIS Coard. En!:l; Other TOTAL NOTE S PAYROLL Salaries and wages 107,000.00 238,000.00 29,000.00 374.000.00 Em(JIOyee beneflls 18,190.00 40,460.00 4,930.00 63,580.00 17.00% Payroll taxes 8,186.00 18.207.00 2,219.00 28,612.00 7.65% Payroll expense -other 268.00 595.00 73 .00 935.00 0 .25% Non~mployee compensabon 3,900.00 3,900.00 e .g. VISTA Total payroll expenses: 137,544 .00 297,262.00 36,222.00 471,028.00 P ercent of total: 54.29% S P A CE COSTS Rent 7,195.00 16,005.00 1,950.00 25,150.00 Allocation based on salary aQocation UW/ies 5,550.00 10,500.00 600.00 16,650.00 33167 split (added $600 for donor software) Other office expense 3,287.00 3,287.00 Total space c osts: 12,745.00 26,505.00 5,837.00 45,087.00 Percent of t otal: 5.20% OPERATIONS Prinling 1,380.00 1,380.00 1,381.00 4,141.00 even lhirds Tra vel • local 3,348.00 3,348.00 6.696.00 50150split Travel -conferences 7,722.00 15,444.00 23,166.00 33/67 spli t Postage and sh;pp;ng 652.00 652.00 653.00 1,957.00 even thirds omce supplies 4,040.00 8,985.00 1,095.00 14,120.00 Allocalion based on salary allocation Tota l operations expen ses: 17,1 42.00 29,809.00 3.129.00 50,080.00 Pe rcent of total: 5 .77% O THE R HMIS vendor fees 62,500.00 62.500.00 Est. $60K vendor ree (4% incr) + $2,500 throughoot year Consultinghra;ning -HMIS 15,000.00 15,000.00 ConsuWng -Organizalional 11,000.00 14,000.00 25.000.00 Coordinated Entry subrecipient expense 162.802.00 162,802.00 Interest 350.00 350.00 Equipment and furniture 2.955.00 5.800.00 8,755.00 33/67 split Accounting 13,000.00 13,000.00 Assumes $8,000 audit+ $5000 systems set-up support Service charge 371.00 371.00 Insurance 4 ,635.00 4,635.00 Depreciation 9,000.00 9 ,000.00 $8.300 current+ 1/10 of assets acquired In 2016 Total other expenses: 13.955.00 83,300.00 162,802.00 41,356.00 301,413.00 Percent of to tal: 34.74% Total expense: 181,386.00 436,876.00 162,802.00 86,544 .00 8 67,608.00 Per cent of t o tal: 20.91% 50.35% 18.76% 9.98% 100.00% 186 of 465 2017 Alliance Budget Last Revised:12/9/2016 SUMMARY Continuum HMIS Coord. Entry Other TOTAL Total income 313,298.00 483,570.00 724,309.00 124,310.00 1,645,487.00 Total expenses 313,273.00 483,219.00 724,309.00 123,772.00 1,644,573.00 Income less expenses:25.00 351.00 0.00 538.00 914.00 INCOME Continuum HMIS Coord. Entry Other TOTAL NOTES Cook County CDBG '17 41,250.00 41,250.00 9 of 12 mo. of $55,000 grant - committed Cook County CDBG '18 13,750.00 13,750.00 3 of 12 mo. of $55,000 grant - anticipated Cook County ESG '17 45,000.00 45,000.00 to be used toward HMIS vendor fee Oak Park ESG '17 10,000.00 10,000.00 CoC HMIS grant '17 102,900.00 7,600.00 110,500.00 Remaining balance of 2016-2017 grant CoC HMIS grant '18 145,770.00 7,600.00 153,370.00 6 mo. at $18,587/mo. + $30,000 toward vendor fee CoC planning grant '17 114,400.00 30,000.00 144,400.00 Remaining balance of 175,000 grant CoC planning grant '18 124,868.00 43,100.00 167,968.00 6 mo of $335,937 CoC coordinated entry grant '17 651,209.00 31,010.00 682,219.00 $682,219 grant (Alliance keeping 5% admin) DuPage HMIS revenue 25,000.00 25,000.00 used as HMIS match source Evanston HMIS grant 18,500.00 18,500.00 used as HMIS match source Foundations 47,000.00 21,000.00 47,000.00 115,000.00 Corporate giving 1,500.00 1,500.00 Board giving 7,000.00 7,000.00 Individual giving 15,500.00 15,500.00 Member contributions 7,000.00 7,000.00 14,000.00 User fees for HMIS 2,500.00 2,500.00 Misc. food donation 900.00 900.00 In-Kind Services Value 27,030.00 50,000.00 77,030.00 Other 100.00 100.00 Total income:313,298.00 483,570.00 724,309.00 124,310.00 1,645,487.00 Percent of total:19.04% 29.39% 44.02% 7.55%100.00% EXPENSE Continuum HMIS Coord. Entry Other TOTAL NOTES PAYROLL Salaries and wages 181,000.00 225,000.00 46,000.00 452,000.00 Employee benefits 30,770.00 38,250.00 7,820.00 76,840.00 17.00% Payroll taxes 13,847.00 17,213.00 3,519.00 34,579.00 7.65% Payroll expense - other 453.00 563.00 115.00 1,131.00 0.25% Non-employee compensation 4,000.00 4,000.00 e.g. VISTA Total payroll expenses:230,070.00 281,026.00 57,454.00 568,550.00 Percent of total:34.57% SPACE COSTS Rent 14,250.00 14,250.00 28,500.00 50/50 split; assumes 20% increase in space ~7/1/17 Utilities 9,035.00 9,035.00 18,070.00 50/50 split Total space costs:23,285.00 23,285.00 0.00 46,570.00 Percent of total:2.83% OPERATIONS Printing 1,833.00 1,833.00 1,834.00 5,500.00 even thirds Travel - local 3,450.00 3,450.00 6,900.00 50/50 split Travel - conferences 6,900.00 13,800.00 20,700.00 33/67 split Postage and shipping 600.00 600.00 600.00 1,800.00 even thirds Office supplies 4,605.00 5,725.00 1,170.00 11,500.00 Other office expense 7,524.00 7,524.00 Includes $1524 for donor software renewal on 7/1/17 Total operations expenses:17,388.00 25,408.00 11,128.00 53,924.00 Percent of total:3.28% OTHER HMIS vendor fees 84,000.00 84,000.00 Est. $75K vendor fee + $9K throughout year Consulting/training - HMIS 15,000.00 15,000.00 Consulting - Organizational 11,000.00 14,000.00 25,000.00 $11K plng consult, $14K grant writing Coordinated Entry subrecipient expense 724,309.00 724,309.00 Interest 900.00 900.00 Equipment and furniture 4,500.00 4,500.00 9,000.00 Based on actual cost; Equipment capitalized at year's end. Accounting 25,000.00 25,000.00 Assumes $10,000 audit + $15000 systems set-up support Service charge 490.00 490.00 Insurance 4,800.00 4,800.00 In-Kind Services 27,030.00 50,000.00 77,030.00 Count (150x4hr@$15+mi.);cmte vol's($24*720hr); HMIS legal Depreciation 10,000.00 10,000.00 Total other expenses:42,530.00 153,500.00 724,309.00 55,190.00 975,529.00 Percent of total:59.32% Total expense:313,273.00 483,219.00 724,309.00 123,772.00 1,644,573.00 Percent of total:19.05% 29.38% 44.04% 7.53% 100.00% 187 of 465 ALLIANCE TO END HOMELESSNESS IN SUBURBAN COOK COUNTY STATEMENT OF FINANCIAL POSITION DECEMBER 31, 2015 AND 2014 2015 ASSETS CURRENT ASSETS: Cash and cash equivalents -unrestricted $ 94,609 -restricted 17,000 Contract billings receivable 113,700 Prepaid expenses and other assets 11,846 Total current assets 237, 155 PROPERTY AND EQUIPMENT, net 20,753 Total assets $ 257,908 LIABILITIES AND NET ASSETS CURRENT LIABILITIES: Accounts payable and accrued liabilities $ 63,699 Accrued vacation 16,380 Line of credit Total current liabilities 80,079 COMMITMENTS NET ASSETS: Unrestricted 160,829 Temporarily restricted 17,000 Total net assets 177,829 Total liabilities and net assets $ 257,908 The accompanying notes are an integral part of this statement. EXHIBIT 1 2014 $ 21,767 15,750 111,828 9,526 158,871 29,058 $ 187,929 $ 6,443 12,284 30,000 48,727 123,452 15,750 139,202 $ 187,929 188 of 465 SUPPORT AND REVENUE: Contract income Contributions In-kind professional services Other Net assets released from restrictions Total suppmt and revenue FUNCTIONAL EXPENSES: Program services -Data Collection Continuum of Care Planning Total program services Supporting services -Management and general Fundraising Total supporting services Total functional expenses CHANGE IN NET ASSETS NET ASSETS, Beginning of year NET ASSETS, End of year ALLIANCE TO END HOMELESSNESS IN SUBURBAN COOK COUNTY STATEMENT OF ACTIVITIES FOR THE YEARS ENDED DECEMBER 31, 2015 AND 2014 2015 Temporarily Unrestricted Restricted Total Unrestricted $ 562,119 $ -$ 562,119 $ 473,714 100,687 17,000 117,687 111,819 61,710 -61,710 37,652 10,129 -10, 129 4,653 15,750 (15,750) -12,000 750,395 1,250 751,645 639,838 459,533 -459,533 404,553 165,857 -165,857 164,672 625,390 -625,390 569,225 59,802 -59,802 56,771 27,826 -27,826 11,277 87,628 -87,628 68,048 713,018 -713,018 637,273 37,377 1,250 38,627 2,565 123,452 15,750 139,202 120,887 $ 160,829 $ 17,000 $ 177,829 $ 123,452 The accompanying notes are an integral part of this statement. EXHIBIT2 2014 Temporarily Restricted Total $ -$ 473,714 15,750 127,569 -37,652 -4,653 (12,000) 3,750 643,588 -404,553 -164,672 -569,225 -56,771 -11,277 -68,048 -637,273 3,750 6,315 12,000 132,887 -$ 15,750 $ 139,202 189 of 465 ALLIANCE TO END HOMELESSNESS IN SUBURBAN COOK COUNTY STATEMENT OF CASH FLOWS FOR THE YEARS ENDED DECEMBER 31, 2015 AND 2014 2015 CASH FLOWS FROM OPERA TING ACTIVITIES: Change in net assets $ 38,627 Adjustments to reconcile change in total net assets to net cash provided by operating activities: Depreciation 8,305 Changes in assets and liabilities: (Increase) decrease in contract billings receivable (1,872) (Increase) decrease in prepaid expenses and other assets (2,320) Increase (decrease) in accounts payable and accrued liabilities 57,256 Increase (decrease) in accrued vacation 4,096 Total adjustments 65,465 Net cash provided by operating activities 104,092 CASH FLOWS FROM INVESTING ACTIVITIES: Purchase of equipment CASH FLOWS FROM FINANCING ACTIVITIES: Payments on line of credit, net (30,000) NET CHANGE IN CASH AND CASH EQUIVALENTS 74,092 CASH AND CASH EQUIVALENTS, Beginning of year 37,517 CASH AND CASH EQUIVALENTS, End of year $ 111,609 SUPPLEMENTAL DISCLOSURES: Interest paid $ 182 The accompanying notes are an integral part of this statement. EXHIBIT 3 2014 $ 6,315 8,074 20,780 786 (9,064) (2,331) 18,245 24,560 (8,729) (9,000) 6,831 30,686 $ 37,517 $ 1,306 190 of 465 Salaries Payroll taxes Employee benefits Consultant fees Depreciation Equipment rental and maintenance Homeless Management Information System vendor fees In-kind legal services Insurance Interest Meetings and travel Postage and shipping Printing Professional fees Rent Supplies Utilities and other office Other Total functional expenses ALLIANCE TO END HOMELESSNESS IN SUBURBAN COOK COUNTY STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED DECEMBER 31, 2015 Program Services Suppmiing Services Continuum Total Management Data of Care Program and Collection Planning Services General Fundraising $ 215,322 $ 98,692 $ 314,014 $ 34,061 $ 16,088 15,937 7,305 23,242 2,520 1, 191 34,225 15,687 49,912 5,414 2,557 13,200 14,851 28,051 -3,560 4,911 2,251 7,162 776 367 2,123 -2,123 --60,142 -60,142 --61,710 -61,710 -----2,910 ----182 -16,080 7,370 23,450 2,544 1,201 152 1,336 1,488 36 294 1,341 2,603 3,944 --461 211 672 5,573 34 14,456 6,626 21,082 2,287 1,080 7,713 3,535 11,248 1,220 576 11,760 5,390 17,150 1,860 878 ---419 -$ 459,533 $ 165,857 $ 625,390 $ 59,802 $ 27,826 The accompanying notes are an integral paii of this statement. $ $ EXHIBIT4 Pagel of2 Total 364,163 26,953 57,883 31,611 8,305 2,123 60,142 61,710 2,910 182 27,195 1,818 3,944 6,279 24,449 13,044 19,888 419 713,018 191 of 465 Salaries Payroll taxes Employee benefits Consultant fees Depreciation Equipment rental and maintenance Homeless Management Information System vendor fees In-kind legal services Insurance Interest Meetings and travel Postage and shipping Printing Professional fees Rent Supplies Utilities and other office Other Total functional expenses ALLIANCE TO END HOMELESSNESS IN SUBURBAN COOK COUNTY STATEMENT OF FUNCTIONAL EXPENSES FOR THE YEAR ENDED DECEMBER 31, 2014 Program Services Suppo1ting Services Continuum Total Management Data of Care Program and Collection Planning Services General Fundraising $ 201,453 $ 97,764 $ 299,217 $ 30,827 $ 7,242 14,440 7,008 ~1,448 2,210 519 27,151 13,176 40,327. 4,155 976 18,297 18,481 36,778 --4,823 2,340 7,163 738 173 949 1,400 2,349 --55,895 -55,895 --37,652 -37,652 -----3,300 ----1,306 -14,184 6,884 21,068 2,171 510 73 656 729 1 341 -2,580 2,580 -450 180 88 268 7,180 7 14,174 6,879 21,053 2,169 510 5,404 2,622 8,026 827 194 9,878 4,794 14,672 1,512 355 ---375 -$ 404,553 $ 164,672 $ 569,225 $ 56,771 $ 11,277 The accompanying notes are an integral pait of this statement. $ -$ EXHIBIT4 Page 2 of2 Total 337,286 24,177 45,458 36,778 8,074 2,349 55,895 37,652 3,300 1,306 23,749 1,071 3,030 7,455 23,732 9,047 16,539 375 637,273 192 of 465 ~ Conflict of Interest Disclosure Form -Affordable Housing Fund ~~ Ci1yof Evanstorr The information provided on this form is used to determine that there is no conflict of interest or possible conflict of interest by the provision of assistance to the applicant for funding from the City of Evanston Affordable Housing Fund. Family includes: Spouse/partner, fiancee/fiance , children and step-children, siblings and siblings-in-law, parents and parents-in-law, and/or anyone who receives more than 50% of their annual support from the person (e.g ., adopted child, foster child). 1. Is any board or senior staff member a family member of an employee of the City of Evanston? Yes~ No O If yes , please provide name, department and position held: s,.,v-,_l,... fl 6¥.. I \-\()._,_-;.:..,.,. • ., ~ &-.-c..,,_l ~ lf\.-~ I'\<\ -I~ c~ h'\.e.-1::..,,..-t.·t ·1v-.1:: At\,~._ .... "''-" lot.G:rc\. 2. ls any board or senior staff member a family member of an elected or appointed official of the City or Evanston? Yes 0 No'J'l If yes , please provi de name and position held: _______________________ _ 3. Is any board or senior staff member a member of any City of Evanston board, committee, commission , or authority? Yes 0 Noll lf yes , please provide names and positions he ld: ______________________ _ 4. Is any board or senior staff member a consultant, contractor, or agent of the City of Evanston? Yes 0 No J4. If yes , pl ease provide name, company and position held : ____________________ _ Authorized Representative Signatur~ J\ A NameandTitleofAuthorizedRepresentative : 3-e ..,.,""';..\~r C. H; l( E~e c.U:l ,;1;1_ 1:-J\v 'e._i_,-.,,... ( Organization Atl,"""'-ce To G:-~J. f--h""'-r [e ~S:.v\H~ 1·.._ s;.~lv-....-'7c..;..., ~ O t l \< C..: '-<.."" t =====================================================================J================================ For Internal Use Only Project#: ________ Proposed Disb ursement Amo unt:----------- Address: ____________________________________ _ Date Funding Application Received: _____ _ Date this document referred to Law Department: _______ _ [rev Novem ber 2015] 193 of 465 For City Council Meeting of March 27, 2017 Item P2 Resolution 27-R-17, North Downtown Area Planning For Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Acting Director of Community Development Meagan Jones, Neighborhood and Land Use Planner Subject: Resolution 27-R-17, North Downtown Area Planning Date: March 16, 2017 Recommended Action Plan Commission and staff recommend adoption of Resolution 27-R-17 amending the 2009 Downtown Plan to add five new subareas covering the geographic area roughly between Emerson Street to the south, Foster Street CTA Station to the north, the first north/south alley west of Sherman Avenue to the east, Maple Avenue to the west and properties on the north side of Emerson Street between Maple Avenue and Ridge Avenue (Draft Plan Amendment attached as Exhibit 2 in the Resolution). A summary of the planning process and detail of staff’s proposal are included below. Livability Benefits Built Environment: Provide compact and complete streets and neighborhoods Background At the September 26, 2016 Planning and Development Committee meeting, the committee directed staff to amend the 2009 Downtown Plan to add five new subareas covering the geographic area roughly between Emerson Street to the south, Foster Street to the north, the first north/south alley west of Sherman Avenue the east and Maple Avenue to the west with several additional properties on the north side of Emerson from Maple Avenue to Ridge Avenue. This direction came after a planning process which included preliminary research by staff, community outreach and discussions with owners of several larger properties within the area. Staff held two community meetings, one in May and the second in June of 2016 and created an email address in order to obtain ideas and comments from the community. A page on the City’s website was also established to share documents and information regarding the planning process. Additionally, staff reached out to the owners (or Memorandum 194 of 465 representatives) of the 831 Emerson site, the Engelhart Hall and the shopping center at the corner of Ridge Avenue and Emerson Street regarding future plans for these locations. Staff Recommendation Based on these conversations, feedback received from residents and stakeholders, current trends in development, possible development sites and the increased demand in housing in close proximity to transit, staff proposes to amend the 2009 Downtown Plan to include an additional five subareas north of the existing downtown plan boundary (outlined in the map below). N - TOD Na - TOD O - Transitional P - Traditional Q - Transitional *Note: Subarea A is part of the existing 2009 Downtown Plan The new subareas are designated and titled similarly to those within the existing 2009 Downtown Plan, providing guidelines addressing community concerns regarding uses, density and neighborhood context for future development. Within each subarea description are also suggestions for proposed building materials and designs as well as examples of neighborhood context. A brief summary of the five subareas is below with more detailed descriptions of existing area conditions, zoning and preferred development uses and design contained within the attached draft Plan Amendment. 195 of 465 The plan area, being adjacent to both the higher density downtown districts to the south and the lower density residential districts to the north, provides an opportunity to act as a transition between the two areas and utilize the existing amenities of the Foster Street CTA station and the existing neighborhood commercial area along Maple Avenue and Foster Street. The proposed densities and uses are similar to those within the existing Downtown Plan’s Traditional and University Link subareas. Subarea Area Description Total Height Range with bonuses N - TOD Area between Maple Avenue and alley west of Sherman Avenue; Emerson Street and Foster Street (including Primm Tower site) New development should have similar heights to the existing 10-story buildings and contain mixed-use TOD developments 66 ft. - 130 ft. (6 – 12 stories) Na - TOD South side of Foster Street to roughly the alley and parking entrance north of Englehart Hall; Maple Avenue to alley west of Sherman Ave. New development should contain mixed-use TOD developments with building heights stepped down from buildings fronting Emerson Street. Additional building height may be permitted when set back from Maple and Foster Streets 42 ft. – 66 ft. (4 – 6 stories) O - Transitional North Side of Emerson Street. between Maple Avenue and Ridge Avenue Stepped down height from buildings south of Emerson Street with mixed-use development suitable for the east-west thoroughfare directly abutting residential uses to north 66 ft. – 110 ft. (6 – 10 stories) P – Traditional West side of Maple Avenue, north side of Foster Street Traditional neighborhood business district serving nearby residents and commuters. Density should decrease as development moves away from transit stop 42 ft. – 66 ft. (4 – 6 stories) Q - Transitional South of Emerson Street, north of Elgin Road, east of CTA train tracks, including First Bank Site Similar to the O-Transitional Subarea with stepped down height from buildings south of Emerson Street and west of train tracks. Would have mixed-mixed use development suitable for adjacent thoroughfare 66 ft. – 110 ft. (6 – 10 stories) 196 of 465 Staff also added a brief section which addresses potential implementation strategies, emphasizing the small commercial area located along the west side of Maple Avenue and the north side of Foster Street. Existing economic development programs such as the Storefront Modernization Program can assist in improving the aesthetics within the area and encourage upgrading of existing buildings. The Great Merchants Grant and Special Service Areas (SSA) are also potential tools that could be used to further promote the area and could be adjusted as more businesses open within the commercial district. Legislative History January 11, 2017 – The Plan Commission recommended approval of the proposed text amendment with minor revisions with a 6-0 vote. December 14, 2016 – The Plan Commission began review of the proposed amendment and requested that additional language be added regarding use and implementation. The Commission voted to continue the item to the January 2017 meeting. Attachments Resolution 27-R-17 North Downtown Planning webpage Link to the Downtown Plan Minutes from the December 14, 2016 and January 11, 2017 Plan Commission Meetings 197 of 465 3/20/2017 27-R-17 A RESOLUTION Adopting an Amendment to the Downtown Plan to add additional Property Subject to the Downtown Plan to Guide Future Land Use Decisions and Planning WHEREAS, on May 8, 2000, the City of the Evanston (the “City”) adopted the 2000 Update to the Evanston Comprehensive General Plan; and WHEREAS, the Comprehensive Plan is the official statement/policy of the City of Evanston regarding the physical development of the community. The Plan is a statement of community values and recommendations for interpreting said values into future land use. The Comprehensive Plan acts as a guide for local policies, such as the Zoning Ordinance; and WHEREAS, area planning documents, such as the 2009 Downtown Evanston Plan serve to supplement the Comprehensive Plan, providing more tailored guidelines and vision for development of a certain area; and WHEREAS, the City Council desires to amend the Downtown Plan to add additional Property and Guidelines to the Downtown Plan, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are incorporated herein as findings of the City Council of the City of Evanston, Illinois. 198 of 465 27-R-17 ~2~ SECTION 2: The City of Evanston Downtown Plan, attached as Exhibit 1, is hereby amended to add the North Downtown Plan, attached as Exhibit 2 to the Downtown Plan. SECTION 3: This Resolution 27-R-17 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2017 199 of 465 27-R-17 ~3~ EXHIBIT 1 2009 DOWNTOWN PLAN 200 of 465 DOWNTOWN EVANSTON PLAN A STRATEGIC UPDATE OF THE 1989 PLAN FOR DOWNTOWN EVANSTON AS ADOPTED BY THE EVANSTON CITY COUNCIL FEBRUARY 9TH, 2009 201 of 465 Acknowledgements CITY COUNCIL Lorraine Morton, Mayor Cheryl Wollin, 1st Ward Lionel Jean-Baptiste, 2nd Ward Melissa Wynne, 3rd Ward Steven Bernstein, 4th Ward Delores Holmes, 5th Ward Edmund Moran, Jr., 6th Ward Elizabeth Tisdahl, 7th Ward Ann Rainey, 8th Ward Anjana Hansen, 9th Ward PLAN COMMISSION Sharon Bowie (former member) Coleen Burrus Seth Freeman David Galloway Albert Hunter, Associate Johanna Nyden Stuart Opdycke, Vice Chair Robin Schuldenfrei Charles Staley Lawrence Widmayer, Associate James Woods, Chair STAFF Rolanda Russell, Interim City Manager Dennis Marino, Interim Director for Community Development Department Susan Guderley, Interim Assistant Director for Planning Carlos Ruiz, Preservation Coordinator Tracy Norfleet, AICP, General Planner Bill Dunkley, Zoning Administrator and the current and former staff of: City Manager’s Office Public Works Department Parks/Forestry & Recreation Department Police Department Fire Department Community Development Department CONSULTANTS Duncan Associates The Lakota Group 180º Design Studio Goodman Williams Group KLOA, Inc. The City of Evanston wishes to thank all those who contributed to the content and review of this Plan, especially downtown residents, property owners, business owners and institutions. City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201-2798 847-328-2100 202 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) i CONTENTS SECTION 1: INTRODUCTION .............................................................................................................................1 Downtown Planning and Zoning......................................................................................................................................................................2 Planning Mission..................................................................................................................................................................................................2 Plan Summary By Section...................................................................................................................................................................................2 Major Recommendations ...................................................................................................................................................................................4 SECTION 2: DOWNTOWN CONTEXT................................................................................................................7 Urban Form..........................................................................................................................................................................................................7 Historic and Architectural Resources...............................................................................................................................................................7 Physical Conditions.............................................................................................................................................................................................8 Activity Generators.............................................................................................................................................................................................9 The Evolution of Downtown Development...................................................................................................................................................9 The Plan for Downtown Evanston (1989)......................................................................................................................................................9 1993 Zoning Amendments ..............................................................................................................................................................................10 Recent Planning Initiatives...............................................................................................................................................................................12 SECTION 3: PUBLIC PARTICIPATION ..............................................................................................................15 Community Meetings........................................................................................................................................................................................15 Downtown Design Charrette...........................................................................................................................................................................17 Charrette Calendar.............................................................................................................................................................................................17 Focus Groups.....................................................................................................................................................................................................19 SECTION 4: REAL ESTATE MARKET ..............................................................................................................23 Residential Market.............................................................................................................................................................................................24 Retail Market ......................................................................................................................................................................................................26 Office Market.....................................................................................................................................................................................................28 Summary of Development Potential and Market Value..............................................................................................................................30 SECTION 5: TRANSPORTATION AND BASIC INFRASTRUCTURE ..................................................................31 Transportation....................................................................................................................................................................................................31 Streets..................................................................................................................................................................................................................31 Rail.......................................................................................................................................................................................................................31 Bus.......................................................................................................................................................................................................................32 Bicycle..................................................................................................................................................................................................................32 Walking................................................................................................................................................................................................................32 Parking.................................................................................................................................................................................................................33 Infrastructure......................................................................................................................................................................................................34 Electric Service...................................................................................................................................................................................................35 Sanitary Sewer ....................................................................................................................................................................................................35 Water Service......................................................................................................................................................................................................36 Stormwater..........................................................................................................................................................................................................36 SECTION 6: MASTER PLAN ..............................................................................................................................37 Overview.............................................................................................................................................................................................................37 203 of 465 Downtown Evanston Plan Update (As Adopted by City Council--February 9th, 2009) ii Future Vision......................................................................................................................................................................................................37 Objectives and Strategies..................................................................................................................................................................................38 Development Framework ................................................................................................................................................................................42 Illustrative Plan...................................................................................................................................................................................................50 Public Space........................................................................................................................................................................................................57 SECTION 7: ZONING CRITIQUE AND RECOMMENDATIONS ......................................................................65 Current Zoning Regulations Do Not Reflect an Urban Form...................................................................................................................65 The Research Park (RP) Zoning District is Out of Date............................................................................................................................67 Building Height and Scale Findings................................................................................................................................................................67 Downtown Parking Findings...........................................................................................................................................................................69 Planned Development Review Findings........................................................................................................................................................70 Development Allowances and Exceptions Findings....................................................................................................................................70 Planned Development Design Guidelines Findings.....................................................................................................................................71 SECTION 8: FORM-BASED ZONING FOR DOWNTOWN ...............................................................................73 204 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 1 SECTION 1: INTRODUCTION Downtown Evanston is a success story. While the down- towns of most inner-ring suburbs have struggled and suf- fered decline, Evanston’s has battled back. The evidence of this success can be found around nearly every corner. According to research conducted by Good- man Williams Group, 25 new retail shops opened in down- town Evanston between 2004 and 2007, and nearly all of the 152,000 square feet of retail space in Sherman Plaza (opened in 2006) has been absorbed. They also report that the num- ber of downtown restaurants has nearly doubled since 1990, from 46 to 87. Downtown Evanston has become a widely recognized shopping, entertainment, and cultural destination for resi- dents of Chicago’s north side and suburban North Shore communities. The Chicago Tribune describes downtown Evanston as the “dining and entertainment capital of the North Shore.” Probably the most dramatic change in downtown Evanston’s recent history has been its emergence as a new, ur- ban residential neighborhood. Since the mid-1990s, more than 1,700 new housing units have been built downtown. The new residential and mixed-use buildings offer downtown residents urban amenities more commonly found in much larger cities, including convenient access to shopping, goods, services, entertainment, restaurants, cultural facilities, jobs, and world-class educational opportunities. Downtown also offers a compact, pedestrian- and transit- oriented environment—accommodating a lifestyle that is not dependent on the automobile. From the center of downtown, Fountain Square, nearly all that downtown has to offer—shops, restaurants, and entertainment—is with- in a 5-minute walk. This compact, walkable, and mixed- use environment has proven attractive to condominium buyers, more than 30 percent of whom, studies show, previously owned homes in other Evanston neighbor- hoods. Although this tremendous success is the envy of many communities seeking to spark their own urban renais- sance, it has sparked vigorous local debate over the future of downtown. In the last 10 years, the Evanston Plan Commission and City Council have spent months and months debating more than 12 major downtown development projects. Many developers have made substantial changes to their plans in order to secure development approval from the Evanston City Council. Others have seen their projects denied outright because of concerns over building scale and development intensity. 205 of 465 Section 1: Introduction Downtown Planning and Zoning Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 2 D OWNTOWN P LANNING AND Z ONING The city’s downtown plan was adopted in 1989 and the zoning ordinance in 1993. The plan and ordinance have never been effectively coordinated and both are out-of-date. Residents of Evanston have repeatedly asked city of- ficials for greater certainty in development rules and much more clarity regarding the city’s long-term development plans. This plan is a response to those concerns. P LANNING M ISSION In early summer 2007, the City of Evanston assembled a team of consultants to formulate a plan and set of development guidelines for downtown Evanston. The city had multiple objectives for the plan and required a team that brought different types of expertise to the project. The city expressed the need for consultants to study and make findings regarding: • Existing market conditions for commercial, office, and residential land uses within the downtown. • Existing infrastructure downtown in terms of po- tential issues or infrastructure limitations in sup- porting new downtown development. • Transportation issues, in particular, an analysis of the city’s parking code in terms of “balancing” the need for off-street parking with the city’s desire to promote a compact and walkable downtown. • Development strategies that would establish a planning basis for downtown development. The city asked the consultants to analyze trends in downtown development, to assess the area’s strengths, weaknesses and oppor- tunities, and to plan for future growth in a way that would maximize use of existing assets and strengths. • Development strategies that would emphasize a rational urban form for downtown. The city’s existing devel- opment policies do not constitute an overall strategy for the ‘form” of downtown. Consultants were asked to formulate a plan where downtown form would recognize the area’s excellent transit access, its pedestrian char- acter, its position as an employment center, and its central place as a shopping, entertainment, and cultural destination. • Existing zoning rules that created an unpredictable process for development review. The city wanted to iden- tify rules that created barriers to the higher-quality development it seeks to encourage. The city also asked the consultants to recommend changes to current zoning policies that would create a more predictable, uniform, and clear set of development rules. P LAN S UMMARY B Y S ECTION This development plan is the result of a collaborative effort. The ideas, concepts, and strategies presented here reflect ideas suggested at a series of public meetings and at the week long planning charrette. It also reflects input of city staff, members of the Downtown Planning Committee (DPC) and recommendations from the joint meet- 206 of 465 Section 1: Introduction Plan Summary By Section Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 3 ing of the Evanston Plan Commission and the Evanston City Council. Finally, the report reflects ideas and rec- ommendations from a consulting team that included urban designers, city planners, traffic and parking experts, real estate specialists, and zoning and form-based code experts. Section 2 describes the current downtown context, that is, a statement about the area’s existing form, in terms of building height and scale, roadway, transit and sidewalk conditions, and land use. In its assessment of downtown form and character, the consulting team became convinced that the direction of downtown development was posi- tive. The consulting team also concluded that the city’s priorities for downtown should be to maintain the diversity of land uses; reinforce downtown’s pedestrian character; encourage density to support healthy and viable down- town businesses; and establish standards that maintain the compact, walkable, and attractive form of the down- town. Section 3 of this development plan summarizes the public participation process through which input was gener- ated. For example, the proposed form-based code embodies strong requirements and incentives for builders to seek LEED certification for new buildings. In addition, the code contains new design standards that will raise the bar for downtown architecture, which is in response to numerous participants at the public forums expressing con- cerns about the quality of architecture and design. Section 4 describes the real-estate market in downtown Evanston. It analyzes supply and demand issues for the residential, retail, and office markets downtown. Generally, real-estate markets are healthy. Residential demand is growing and is expected to continue. The retail market analysis reflects a vibrant and diverse downtown. It also demonstrates downtown Evanston’s remarkable success in capturing a market share in the face of stiff competi- tion from suburban shopping malls. In addition, this section highlights the growing imbalance between the de- mand and supply within the downtown office market. Section 5 analyzes the existing infrastructure within the downtown. This section describes downtown’s assets in terms of transit accessibility, centralized public parking, and public right-of-way improvements. It provides data on the status of basic services such as water, sewer, and electric power. It includes estimates about the traffic impact of future residential growth and summarizes of a survey of the downtown parking demand of new residential buildings. The survey suggests that the city is currently requiring too much parking for residential buildings down- town. Section 6 incorporates the consultant’s recommendations for future downtown development. These are expressed as a series of character areas and subareas therein that embody the existing and potential form of each area. It ana- lyzes the development opportunity sites downtown. It examines opportunities for improving public space and public facilities downtown. This section illustrates many of the urban design concepts and design recommenda- tions for public spaces, blocks, and various properties that came out of the downtown planning charrette. Section 7 includes a critical review of the city’s existing zoning policies downtown and concludes that that current zoning that was adopted nearly 15 years ago is out of date. We recommend revising downtown zoning to match the recommendations that came out of the downtown planning charrette, in particular, the city should revise its development policies and approval procedures to ensure that development projects and public improvements meet community standards for form, urban design, and quality architecture. 207 of 465 Section 1: Introduction Major Recommendations Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 4 Finally, Section 8 is a draft of a form-based code for downtown Evanston. The form-based code incorporates standards and criteria that reflect modern concerns of Evanstonians. The code emphasizes concern for how new buildings address the street. It requires new buildings to make a positive contribution to pedestrian character of downtown streets. It suggests a higher standard for new buildings. The form-based code also incorporates a bonus system that allows for a taller building when the city gets significant public amenities in return. The form-based code offers a balanced approach to growth by preserving and protecting tradi- tional districts while allowing for growth and development in the downtown core. The draft code reflects the conclusion of the plan update that downtown Evanston is the “best” location within the city to accommodate new growth be- cause of its exceptional transportation infrastruc- ture, its diverse mix of uses, and its central loca- tion relative to goods, services, cultural facilities, and jobs. M AJOR R ECOMMENDATIONS 1. City development policies should be revised to protect the downtown’s compact, walkable, mixed-used, and transit-oriented character. 2. City development policies should elevate the importance of urban design and architectural standards for both public and private investments in downtown. A form-based code will help maintain the human scale and attractiveness of downtown’s traditional areas and it should guide new context-sensitive, larger devel- opment in the core. 3. The city should continue to lead through example in the design of public works improvements, landscap- ing and infrastructure. City streetscape improvements and civic architecture should reflect an excellence in design and landscaping and should reflect a commitment to sustainability through use of native and drought-tolerant plant species that help conserve vital water resources. Downtown infrastructure should be maintained in order to promote the efficient movement of vehicles, bicyclists, commuters, and pedes- trians to and through downtown. 4. Downtown should continue as the economic engine of Evanston. Downtown businesses and downtown development should continue as the major source of sales and property tax revenues in order to help mi- tigate the tax burdens on Evanston homeowners. City policies should foster downtown’s role as the shopping and entertainment center of Evanston and nearby communities. 5. Development policies should establish standards that promote sustainability and environmentally respon- sible development. City policy should facilitate rehabilitation of existing structures. The City should use incentives to encourage new buildings meeting higher standards for efficient resource utilization, energy conservation, and environmental protection. 208 of 465 Section 1: Introduction Major Recommendations Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 5 6. The city should maximize the benefits of civic and cultural uses, facilities, programs, and activities located downtown in order to meet the needs of a growing downtown population, The attractiveness of down- town parks, open spaces, libraries, health facilities is an important part of retaining and attracting new downtown residents. 7. The city should pursue a more predictable and understandable development pattern, using this plan and form-based code. Use the form-based code to establish a higher standard for urban design. Use the form- based code to establish a balance between the demand for new growth and development and the desire to preserve and protect “traditional” pedestrian shopping districts downtown. 8. The city should take a more active role in state and regional governance issues related to mass transit ser- vices. Maintaining excellent mass transit service is critical to the health and viability of downtown and is equally important to neighborhood residents who rely on bus and train services. 209 of 465 210 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 7 SECTION 2: DOWNTOWN CONTEXT U RBAN F ORM Downtown Evanston is a remarkable place. Virtually everything anyone ever needs can be found within a five- minute walking distance of the center of the city, which is formed by the intersection of Davis Street and Sherman Avenue. There are 87 restaurants, an 18-screen movie theater complex, bookstores, a major grocery store, a public library and post office, numerous specialty shops with rare and handcrafted goods, a world-class university and all of the personal services downtown residents need. (See Figure 2A: Area Context.) The pedestrian areas rival those on European boulevards—many downtown sidewalks are 25-feet wide; portions of the pedestrian shopping street sidewalks (e.g., Davis and Sherman) are 15- to 20-feet wide. (Most downtown sidewalks in American cities are at most 10 feet wide; many are six feet wide.) Downtown Evanston is very well served by public transportation, with a Metra rail station between Davis and Church Streets and a CTA station at Davis Street. According to 2000 U.S. Census figures, 18.4 percent of workers in Evanston use public transportation for their trip to work, compared to 12.3 percent in Highland Park, and 18.7 in Wilmette. Every point in downtown is within a quarter-mile walking distance of transit. (See Figure 2B: Quar- ter-Mile Walking Zone.) All these attributes add up to one thing: people! Downtown Evanston is home to approximately 7,200 residents. Northwestern University has 14,000 students and 3,000 faculty and staff. The university, office buildings, restau- rants, and stores provide employment for more than 19,000 people. The late urban theorist Jane Jacobs described places like Evanston as having “an intricate and close-grained diversity of uses that give each other constant mutual support, both economically and socially.” The current form of downtown Evanston meets all of her criteria for a thriving “urban village.” She describes a successful urban form as including “mix of uses” making for lively and interesting streets; “short blocks” that offer alternate routes and greater opportunities for neighborhood encoun- ters; “varied buildings” reflecting both the community’s past and future; and a “density or concentration” of peo- ple that make city streets safer, more lively, and more attractive to business and commerce. H ISTORIC AND A RCHITECTURAL R ESOURCES Evanston is well known and highly regarded for its rich and historic architecture, which includes buildings de- signed by several of the most well-known 19th and 20th Century architects. With 28 locally designated historic landmarks, downtown is no exception. (See Appendix A) In addition to these architecturally and historically signifi- cant structures and sites, the Preservation Commission has identified (Downtown Evanston Building Condition Survey Preliminary Report, April 2007) several additional buildings as candidates for landmark designation. 211 of 465 212 of 465 213 of 465 214 of 465 Section 2: Downtown Context Physical Conditions Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 8 P HYSICAL C ONDITIONS The physical appearance of a community is important in maintaining property values, attracting new businesses and residents, and providing a high quality of life. While there is a need to “clean-up” and “green-up” parts of Downtown, the overall condition of buildings, streetscape, and infrastructure is good. Most of the buildings within downtown are well maintained and in good condition. Older structures and new de- velopments are generally of higher-quality materials, relate well to the streetscape, and have appropriate signage. The area has an eclectic mix of traditional and modern architecture. However, there are some storefronts that have a dated appearance and are in need of a fresh look. The city has made significant investments in downtown’s streetscape, which is in primarily good condition. Most blocks feature paver sidewalks, street trees in tree grates, raised plant- ers, and pedestrian-scale lighting. Many of the sidewalks are wide, al- lowing for comfortable and enjoyable walking conditions. Streetscape in the eastern and western edges of downtown is in fair to poor condition, with plain concrete sidewalks (no paver banding or corners), limited landscape beyond street trees, and occasional pedes- trian scaled lighting. Overall downtown is lacking standard style trash- cans and public benches. Viaducts along the Metra line are narrow, dark and unattractive, which negatively affects east/west pedestrian movement through downtown. Most open space in the area is provided in the form of small, urban plazas located in important civic locations or as part of private devel- opments. These spaces are generally well maintained, provide a range of activities and features, and are located throughout downtown. How- ever, Fountain Square, downtown’s central and symbolic open space, is too small, deteriorated, and is generally ineffective as a plaza for public assembly. It has oversized planters, limited landscaping, and deteriorat- ing materials. Way-finding and signage are a concern throughout down- town, in regards to both the condition and lack of directional and iden- tity signage. Examples of well-maintained, high-quality, vintage and contemporary downtown buildings. Viaduct in poor condition. Deteriorated landscaping and maintenance condi- tions in Fountain Square. 215 of 465 Section 2: Downtown Context Activity Generators Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 9 A CTIVITY G ENERATORS In addition to its market position regarding regional demographics and location, downtown Evanston has a large number of activity generators that attract employees, residents, and visitors to the area on a regular basis. (See Figure 2C: Downtown Activity Generators) T HE E VOLUTION OF D OWNTOWN D EVELOPMENT Since its early establishment as a central business district for Evanston, downtown has experienced several growth cycles. It was a regional retail center prior to the proliferation of large shopping centers, an office headquarters for large corporations, a moribund commercial district for several decades, a planned research and technology park, and, currently a very active mixed-use urban center. The city has a long history of planning initiatives aimed at countering negative business trends and building upon the area strengths. As the next section explains, Evanston has taken a proactive approach to shaping the future of downtown. (See Figure 2D: New Development since 1997 and Figure 2H: Downtown Context) Figure 2D: New Development since 1997 – Perspective View – Looking Northwest. T HE P LAN FOR D OWNTOWN E VANSTON (1989) In 1989, the city adopted a downtown plan that called for fostering a more pedestrian-oriented, mixed-use envi- ronment that would help to ensure high levels of activity 24 hours a day, seven days a week. The plan’s vision dis- cussed an economically vital downtown, with an attractive center, offering diverse services, outstanding physical attributes and convenience. The plan had seven key themes: 216 of 465 Section 2: Downtown Context 1993 Zoning Amendments Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 10 • Economic growth that increases downtown’s revenue contribution to the community and increases its com- petitive edge over other sub-regional economic centers. • A development context in which new building can occur. • A human scale that retains a strong pedestrian orientation and physical amenities. • A livable environment that attracts shoppers, businesses and residents. • Circulation that works, enabling people to get from one destination to another with ease. • Downtown as a people place bustling with activity. • Cooperative spirit and energy that will enable the community to realize its vision. The 1989 plan marked a pivotal point in the history of downtown and a reversal of its economic fortunes. Since its adoption, a dramatic increase in residential and entertainment uses, along with substantial improvements in public infrastructure have created an environment with variety of retail uses, office buildings, residential products, and an impressive collection of restaurants and entertainment venues. 1993 Z ONING A MENDMENTS In 1993, Evanston revised its downtown zoning regulations based on the 1989 Plan. Four new districts—D1, D2, D3, and D4—were created to encourage mixed-use development and allow for greater height and intensity through the use of “planned development” review procedures. Residential, Office, and Open Space districts, along with a Research Park (RP) district, were mapped on the periphery of downtown (See Figure 2E: Downtown Zoning Districts.) Figure 2E: Downtown Zoning Districts 217 of 465 Section 2: Downtown Context 1993 Zoning Amendments Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 11 The following issues related to zoning were discussed during the 2004 visioning workshops and later by the Down- town Planning Committee: • While the existing districts have accommodated a range of uses, they do not reflect the actual building heights and densities that have been approved by the city through the planned development process. • The planned development process had become “unpredictable” and the city staff, Plan Commission, and City Council had to negotiate on a site-by-site basis to achieve downtown goals without clear direction. • There are too many zoning districts, they do not match actual development trends and are not specifically guiding the shape and design of downtown based on the character of its subareas. A key component of the current planning process is the re-evaluation of these districts to make them more rele- vant to development that has occurred since 1989 and to change them to better reflect the desired physical form and activity of downtown through a “form-based” approach. The allowable bulk and height of each district is indi- cated in Figure 2F: Zoning Heights: Perspective View. In comparison, the actual density that has occurred through planned developments is shown in Figure 2G: Planned Developments: Perspective View. A strategy for updating and changing downtown’s zoning districts and requirements as presented in Section 7: Zoning Critique and Recommendations. Figure 2F: Zoning Heights: Perspective View. The illustration shows the “base” heights (heights without development allowances) that can be achieved in the downtown planning district. 218 of 465 Section 2: Downtown Context Recent Planning Initiatives Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 12 Figure 2G: Planned Developments: Perspective View R ECENT P LANNING I NITIATIVES The city’s downtown planning activities have continued to evolve since the 1989 plan. The following is a summary of these activities. Zoning Ordinance Amendments (1993) Downtown was divided into several zoning districts, which encouraged mixed-use and pedestrian-oriented devel- opment, and allowed for greater building heights through a planned development process. The Research Park Dis- trict provided a regulatory framework for a mixed-use business park setting concentrated on the north side of downtown. Comprehensive Plan (2000) The 2000 Comprehensive General Plan examined the city’s strengths within the context of regional change. A se- ries of long-range planning goals were created, including a mixed-use, attractive, convenient, and economically vi- brant downtown. Objectives encouraged a compatible mix of land uses and preservation and enhancement of ac- cess and ambience through downtown capital improvements. Entertainment District Development Plan In December, 1997 the city selected Arthur Hill and Company to develop the Church Street Plaza a large planned development project that would eventually include: an 18 screen movie theater seating 3,400; a 180 room hotel; a new corporate headquarters building (McDougal Littell and Company); a new Borders Books and Music; a 28 story 207 unit Optima Views building; and a city constructed 1,450 space parking garage in a central location to all the new businesses. This initiative caused a significant shift in the development direction of downtown, from a tradi- tional business environment to bustling mixed-use district that included entertainment. 219 of 465 220 of 465 Section 2: Downtown Context Recent Planning Initiatives Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 13 Downtown Visioning (2004) Visioning workshops were held in 2004 that brought together civic organizations and stakeholders to discuss the development status and future direction of down- town. Significant enthusiasm and support was expressed for progress since 1989. Issues were identified regarding physical conditions, parking, business environment, and retail mix. Recommendations included creating a traffic and parking plan; creating a retail market- ing/merchandising plan; starting physical planning and design initiatives; revising development standards with more emphasis on building form and appearance; and exploring the potential for increased cultural/arts uses and activities. Through this visioning process, the main goal for downtown defined in the 2000 Comprehensive Plan was up- dated to: “A mixed-use central business district that is attractive, convenient, livable, accessible, and economically vibrant.” Downtown Traffic Model (2004 and 2007 update) The city followed up the visioning sessions by creating a comprehensive traffic model of downtown that addressed each intersection and street segment based on the amount of development that was present in 2004. This model indicated that intersections and streets were operating at an efficient level with capacity for new development. The model was recently updated with planned development projects approved through October, 2007 and the preliminary analysis of the model does not indicate any major changes in street operations since 2004. Further analysis is pending. Downtown Retail Strategy (2004) In 2004, the city completed a retail market analysis and strategy for downtown. The study quantified the amount of additional supportable retail space and identified types of tenants that could be attracted to the area. Marketing recommendations and strategies to maximize retail development opportunities were included. Design Guidelines for Planned Developments (2005) In 2005, the city prepared design guidelines that created minimum thresholds for decision makers and citizens to review and comment on proposed development projects. In 2006, planned development requirements were amended to require planned development applications to address how a proposed project relates to the new design guidelines. Strategic Plan (2006) To revisit and sharpen its Comprehensive Plan goals, the city developed a Strategic Plan in 2006 aimed at improv- ing Evanston’s overall quality of life and providing high-quality, cost effective municipal services. Major objectives of the Plan include increased downtown development and attraction of entrepreneurial, technological, and creative New entertainment-related uses along Maple Avenue. 221 of 465 Section 2: Downtown Context Recent Planning Initiatives Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 14 oriented companies. The strategic plan also calls for improved livability, increased sustainability, and greater envi- ronmental stewardship on the part of the city and city residents. Guiding Principles (2007) In 2006, the City Council created a Downtown Plan Committee (DPC) to focus on the planning initiatives of the past five years and to incorporate these efforts into a full revision of the 1989 Plan. The DPC recommended: • Redrawing downtown boundaries to more accurately reflect the planning district. • Addressing three subareas – Core, Traditional, and Transitional defined on the basis of form and scale rather than land use. • Encouraging adaptive reuse of existing buildings and encouraging green/LEED certified buildings. • Retain and enhance jobs downtown. • Promote mixed-use development. • Maintain a balance between retail and service uses and between regional and national chains. • Encourage mass transit use. • Promote active use of downtown public spaces. • Promote installation of public art at appropriate locations. • Promote cultural and recreational programming downtown. 222 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 15 SECTION 3: PUBLIC PARTICIPATION At the outset of the downtown planning process, the city and the consultant team launched an extensive, multi- part effort to get input from Evanstonians and others who visit downtown regularly on the range of issues the plan would address. This outreach effort included community-wide meetings, neighborhood meetings, a week-long downtown design charrette, and a series of focus groups. C OMMUNITY M EETINGS The goals and objectives of the downtown plan update were first introduced on June 7th at a joint meeting of the City Council and the Plan Commission. The first commu- nity-wide meeting was held on June 21st at the Civic Cen- ter. Two concurrent meetings were held on July 12 at the Levy Senior Center and the Fleetwood-Jourdain Commu- nity Center. More than 350 people participated in those meetings (approximately 150 at the June 21st session, and 150 at Levy and 50 at Fleetwood-Jourdain, respectively). The purpose of these initial meetings was to provide any- one and everyone with an interest or stake in downtown Evanston with an opportunity to hear about the project and to bring the city and consultant team’s attention to what they each regard as the strengths, weaknesses, and opportunities that currently exist in downtown Evanston. The format and questions presented to citizens at all three of these kickoff meetings was the same. Specifically, the people were asked for feedback on the following four questions: • To identify downtown’s greatest strengths or most positive attributes. • To identify downtown’s greatest problems or challenges. • To evaluate the DPC’s guiding principles for downtown. • To comment on the DPC’s proposed maps depicting three subareas within downtown—core, traditional, and transitional—each with its own form and character. To ensure each participant had an opportunity to be heard, participants at these meetings divided into groups of 10 to 12. Each table was assigned a facilitator and given an oversized aerial photo of the downtown area to enable participants to target their comments about specific blocks and buildings. All comments in these and subse- quent meetings were collected and synthesized by staff and the consulting team. Citizens discussing plan concepts at the kickoff meeting. Open for business: The Charrette Studio on Orrington Avenue. 223 of 465 Section 3: Public Participation Community Meetings Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 16 Community Feedback Greatest Strengths Evanstonians showed no hesitation in extolling the virtues of downtown. In the words of one respondent downtown Evanston is “hopping.” Many people said they like the overall size of downtown and they value the smaller scale of buildings on the city’s traditional downtown shopping streets. Many consider downtown to be attractive, lively, and walkable and they appreciate that the library and post office are centrally located. They like the many choices of restaurants, as well as the movie theater, cultural activities, and the shopping, and the fact that people are out on downtown streets at all hours. Finally participants unanimously regarded public transit accessibility to be excellent. Problems and Challenges The most common concern among participants, however, was the issue of whether rising rents downtown might result in the loss of local businesses over time. Residents were concerned that local businesses may eventually be displaced by national chains. Participants enjoy the current mix of local businesses and na- tional chains and they want the city to develop policies that will help maintain existing independent busi- nesses. The participants expressed concern about vacancies in downtown storefronts, most notably the old Borders bookstore on Sherman Avenue. They see the need to expand shopping opportunities; in particular, they noted a shortage of clothing store options for anyone other than teens and young adults. Several people mentioned specifically that there is nowhere to buy clothing basics, like underwear, in downtown. At the same time, respondents felt there were too many banks downtown. In addition to the concerns over the retail in downtown Evanston, respondents raised the following issues as major concerns: Many participants expressed concerns over the scale, height, and architecture of new buildings downtown, particularly the proposed high-rise tower being debated for the Fountain Square block. Some people felt that there is no policy direction regarding height and scale for downtown development and they complained about the ad-hoc nature of the development approval process for new downtown devel- opment. Residents complained of the lack of certainty and predictability in the development review process; they argued for greater public amenities including facilities for pedestrian and cyclists. Participants expressed concerns about building scale and height, in particular the effect of very tall buildings on sky views, sunlight, congestion, and wind gusts at street level. Participants indicated that the city could do more to encourage bike use downtown noting the lack of bike lanes and shortage of bike parking. They also expressed concern over pedestrian safety downtown, specifi- cally, the competition between cars and pedestrians on streets like Sherman downtown. They expressed concerns that the proposed new tower at Fountain Square was out of scale with the rest of downtown and that added towers would create a canyon effect downtown. Many respondents bemoaned bulky, concrete parking garages like that associated with the Best Western ho- tel downtown. They also critiqued the modernist style of new buildings finding it incompatible with the downtown’s turn of the century buildings. 224 of 465 Section 3: Public Participation Downtown Design Charrette Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 17 Downtown Planning Committee’s Guiding Principles Most participants supported the DPC’s guiding principles. Participants supported keeping all of the commit- tees draft goals. Most of the critique and comments were about the need to strengthen the language of the principles especially to assert the need for greater certainty in the development review process and to ex- press a commitment to green buildings and high-quality architecture. Map of Traditional, Transitional, and Core Areas Most participants said they agreed with the concept of core, transitional, and traditional subareas suggested by the DPC. However, many respondents were critical of the boundaries of downtown as a whole and of the subareas. Several participants recommended reducing the size of the downtown core areas and asked for clarification on what the city regards as appropriate building heights in the core. D OWNTOWN D ESIGN C HARRETTE The next major event to engage the public was a 5-day community charrette, which operated out of a temporary design studio located in a storefront in downtown Evanston. More than 500 people participated in the charrette at various points throughout the week. The charrette was led by a design team of architects, urban designers, landscape architects, and planners whose job it was to translate the community’s input about downtown into illustrations and maps that show what ideas and policy options would look like on the ground. The downtown design team created more than 50 maps and illustra- tions, including three options for the redesign of Fountain Square, three options for the redesign of the North- western University pedestrian gateway and crossing at Clark Street and Sherman Avenue, and maps showing major activity generators, the evolution of downtown development in the last decade, and the sites of new projects cur- rently under review by the city. The maps and illustrations of those concepts created during the charrette are inter- spersed throughout this plan. The following calendar summarizes the charrette events and the opportunities for citizen participation in the for- mulation of the plan. C HARRETTE C ALENDAR Date Summary of Activities Monday, July 16th, 2007 Opening presentation and public participation session at the Civic Center at 7 pm. Focus group meetings with city staff from the city managers office and the departments of community devel- opment, public works, parks, police, fire, and others. Tuesday, July 17th, 2007 Charrette Studio opened for business at 8:30 am at 1630-32 Orrington Avenue Focus group meeting for downtown residents at the public library at 7 pm. Focus group meeting for design professionals at the studio offices at 7 pm. 225 of 465 Section 3: Public Participation Charrette Calendar Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 18 Date Summary of Activities Wednesday, July 18th, 2007 Focus group meeting for downtown developers at the studio offices at 10 am. Focus group meeting with participants in the summer youth employment program at noon in the Civic Center. Focus group meeting for commercial property owners in the EV Mark conference room at 2 pm. Night meeting in the studio open to the public to review initial drawings, ask questions of the designers, and provide feedback on the design concepts as works-in-progress. Thursday, July 19th, 2007 All staff meeting with consultants at 10 am. Focus group meeting with office tenants in the EV Mark conference room at 10 am. Focus group meeting with young professionals in the studio at 5:30 pm. Studio open house illustrating design concepts and preferred solutions. Friday, July 20th, 2007 All day drop-in open house at the studio with design concepts and plans becoming final and being posted throughout the day. Saturday, July 21st, 2007 Public meeting and final presentation at the Civic Center at 9 am. A concept illustration of a re-imagined Bookman’s Alley. 226 of 465 Section 3: Public Participation Focus Groups Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 19 F OCUS G ROUPS During the charrette week seven focus groups were conducted to get more targeted feedback from key stake- holders. Approximately 150 people participated in the groups, altogether. The format and questions for each were written specifically to draw upon their expertise and were intended to glean input on specific issues rather than the broader themes that had been posed in the community-wide meetings. Downtown Residents This meeting was held in the public library on July 17th and was attended by more than 75 people. Seventy percent of the participants have lived there for four years or less. The participants were divided into small groups and asked why they chose to live downtown, what they liked best and least about downtown, what new development they hoped to see, and what physical and other improvements they think are needed. As at the community meet- ings, downtown residents were asked to comment on the DPC’s guiding principles and map of character areas. Feedback There were five main reasons that people had moved downtown: The desire to live in an urban environ- ment; the convenience of good transit to jobs in downtown Chicago; the unique, pedestrian character of downtown Evanston; the educated population of Evanston; and the proximity of downtown to Lake Michi- gan. Participants indicated that parking and traffic are the biggest challenges they face living downtown. They al- so felt the downtown needed more public spaces like plazas, outdoor seating areas, and sidewalk cafes. They noted the need for repairs to some sidewalks, enhancements to bicycle facilities, and general roadway and al- leyway improvements that could make it easier for pedestrian to move about downtown. Finally, the partici- pants recommended that there be greater efforts toward filling vacant storefronts with a more diverse mix of stores. Many people want at least one additional grocery store downtown. Most of the participants were not familiar with the DPC’s guiding principles. Those who had read them recommended they be expressed more emphatically and include stronger statements about the importance of LEED certification for new buildings. Evanston Design Professionals This session, held on July 17th in the design studio, was attended by 15 design professionals and the discussion ran more than two hours. The comments of the group fall in the following categories: Architectural review The group agreed that the city needs guidelines and zoning amendments for residential towers. If large buildings are to continue, the city should have more sophisticated, less discretionary policies and procedures including a design review board or commission Fountain Square block This block needs to maintain a strong retail frontage and pedestrian orientation according to this panel. Most of the design professionals had a favorable opinion of the proposed tower for the north end of the 227 of 465 Section 3: Public Participation Focus Groups Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 20 block, but also suggested that if it is constructed then loading dock access and curb cuts should be kept off Orrington. Planning The group expressed concerns regarding affordability of rents in all sectors, and suggested that new mixed- use developments include an office component. Alleys Most participants agreed with the idea that some alleys in downtown could be redesigned for retail use and pedestrian shopping. Design The participants advocated the use of public art to mark view corridors and to mark the terminus of impor- tant view corridors downtown. They also recommended deemphasizing private parking downtown with more emphasis on shared or common parking areas. Skyline Participants expressed a preference for tall and slender buildings instead of short and bulky structures. Downtown Developers This session on July 18th was attended by 10 builders, developers and their consultants. This group of participants considers downtown a great success overall and regard future downtown residential development as a significant benefit because it brings shoppers and customers to downtown businesses without added traffic congestion. Most participants expressed some frustration with the development approval process. They noted that virtually all downtown development projects require some zoning relief, and obtaining it is time consuming, the approval time- line is unpredictable, all of which chips away at their bottom lines. Participants said city staff should have a strong- er voice in the review and approval of new development downtown. And the group would like to see the city re- ward builders who do the right things in terms of urban design and architecture. They also reported that the city’s high property taxes make it difficult to attract and retain certain retail businesses. Attendees felt the city administration had not done enough to explain the property tax benefits of new develop- ment, which has allowed the perception held by some residents who are opposed to new development to argue, without merit, that the new construction has not generated tax revenue for the city. On the topic of parking one participant felt that the city’s traffic enforcement program was discouraging shopping downtown due to the aggressiveness with which they issue parking citations and collect fines. The participant re- ported that no one is ticketed for parking too long at Old Orchard or other shopping malls. Participants also noted that they expected the forthcoming survey of the occupancy rates of downtown parking to show that a significant number of parking spaces go unused. 228 of 465 Section 3: Public Participation Focus Groups Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 21 Commercial Property Owners This session was held in the offices of EV Mark and was attended by eight representatives including representa- tives of Northwestern University, the Orrington Hotel, several major office buildings, a restaurant owner, a down- town builder, and the owner of downtown retail space. All of the attendees believe the downtown is highly suc- cessful and they recommend the city continue building on its successes by closely considering the following needs and issues: • More student housing is needed to alleviate current problems of overcrowded, unkempt apartment buildings. • More stores selling soft goods such as apparel and home furnishings are needed. • The fact that the strength of downtown restaurants is dependent on keeping a large number of downtown office workers. • There is a shortage of office space in the downtown (with the exception of the Research Park property). • Visitors to downtown are a growing and important part of the economy. Downtown Commercial Tenants and Property Managers This session was held in the EV Mark offices and was attended by six representatives of downtown office build- ings (i.e., tenants and property managers). Companies represented included technology firms; banking, finance and real-estate; and non-profits groups. The issues identified included: • The potential for a shared parking arrangement between the city and office buildings in municipal parking lots. • The continuing loss of Class B office space and the problem of very expensive Class A space, which has priced out not-for-profits. • Concerns about the reliability of power given the status of Com-Ed infrastructure. Youth Group A youth focus group was held on July 18th in a public works building near the Evanston Civic Center. More than 50 teens who were working for the city as part of its summer youth employment program participated. The issues raised by the young people included: Positive Impressions of Downtown The participant’s favorite things in downtown are the movie theater and the wide choice of restaurants with prices they can afford. They would also like to see downtown become a place where all residents and visitors can come together and feel comfortable, regardless of age or race. Problems with Downtown The most common opinion expressed by the participants was that few teens go downtown because there isn’t a lot there for them to do other than eat and go to the movies. One person said he feels like he’s being watched and that the overall attitude of the police and business is very “anti-teen.” Some teens noted the lack of part-time job opportunities downtown. 229 of 465 Section 3: Public Participation Focus Groups Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 22 Wish List of New Teen-Friendly Destinations o A teen center where students could work on homework and class assignments on computers. The center could have math and foreign language tutors and counselors to help them learn about colleges and financial aid (to supplement what is available at ETHS). o A recreation center that is open and welcoming to kids between 14-18 years old o Bowling alley/ skating rink/ miniature golf o A non-alcoholic, dancing club o Affordable shopping including the following brands, Foot Locker, Guitar Center, Marshalls/TJ Maxx, Discount Music/CD stores, ESPN Zone, an arcade such as Dave & Busters or Nickel City. o Cultural events, e.g., poetry slams, karaoke, dancing o YMCA hours should be longer and host a teen party on Fridays and Saturdays o Evanston should host a carnival as does Skokie and Morton Grove Young Professionals A focus group with young professionals was held at the charrette studio on July 19th, with approximately 25 per- sons in attendance. The attendees included people who live in or near downtown, several who work downtown, and Northwestern students. All participants said they visit downtown for entertainment. Positive Aspects of Downtown The group’s favorite aspects of downtown included its walkability, restaurants, outdoor seating, wide side- walks, entertainment and culture, diversity and density. Items in Need of Attention in Downtown The young professionals group bemoaned the loss of unique shops and proliferation of chain stores in downtown. They regard the new developments as “nice,” but very “plain vanilla” in appearance. They per- ceive downtown parking to be expensive and think signage and information about parking could be im- proved. This group said they’d like to see the city create a new town square or central gathering place, possibly clos- ing off one street to all but very limited traffic either permanently or every Saturday night. They also see the need for more entertainment options for people in their age group, such as live theater or a comedy club. As with commercial tenants and property managers, this group noted the loss of affordable office space. They also would like to see the city install more bike racks and dedicated bike lanes. Finally participants expressed the need for greater involvement by Northwestern University in planning for downtown since students, fac- ulty, and staff are such an important part of the downtown population. 230 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 23 SECTION 4: REAL ESTATE MARKET Downtown Evanston is evolving. The corporate and association headquarters that once filled downtown’s office buildings have largely been replaced with smaller professional and knowledge-based businesses. The retail sector has responded to competition from Westfield Old Orchard with a variety of local and national specialty stores. Full- and limited-service restaurants have multiplied, patronized by students, workers, visitors, movie-goers, and residents from the north side of Chicago and the North Shore. And perhaps most dramatically, downtown Evans- ton itself has become a sought-after residential location, with new condominiums and rental buildings. The com- ponents are in place for downtown to continue to grow and thrive as the economic engine of the larger Evanston community. This section assesses the competitive position of downtown Evanston, focusing on opportunities for the residen- tial, retail, and office sectors in the next 10 years. (See Table 4A) During that timeframe, market conditions within each of these sectors will fluctuate, with periods of heightened or depressed demand for particular uses. For this reason, the downtown plan must be flexible to allow developers to respond to market shifts and opportunities. At the same time, the plan must balance what is feasible given the realities of the marketplace with the desires of the community. The following table summarizes the competitive position of the various real estate sectors and offers a recommended course of action. Table 4A: Competitive Position of Downtown Evanston Real Estate Sectors Land Use Advantages Disadvantages Recommendations Residential Excellent Metra and CTA transit service in attractive downtown location; prox- imity to Lakefront and NU None Embrace a variety of residential opportunities to enhance vibrant urban environment Retail High retail expenditure potential in mar- ket area and growing base of downtown households. NU students. Within coverage areas of retailers in Old Orchard Support downtown’s position as specialty retail center while expand- ing offerings to local households Restaurants and Enter- tainment Access to transit; demand from Evans- ton households and NU students Locations are not on major arterials Increase day-time population and expand entertainment choices Office Access to knowledge-based workforce; excellent transit; mixed-use environ- ment; connections to NU Poor access to O’Hare and Edens Expressway; high Cook County taxes Encourage reinvestment in existing commercial buildings and develop- ment of new space in mixed- and single-use buildings Hotel Demand generated by NU visitors and needs of Evanston households Not competitive with airport- oriented locations Maintain choices for range of de- mand segments Source: Goodman Williams Group The following pages assess current supply and demand conditions for the major real estate sectors in downtown Evanston and offer recommendations that have informed the plan. Additional background research and documen- tation is contained in a separate document. 231 of 465 Section 4: Real Estate Market Residential Market Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 24 R ESIDENTIAL M ARKET Supply Trends In the period from 1997 through 2008, when buildings currently under construction are completed, 1,753 new housing units will have been added to the downtown, an annual average of 146 units. Since 2002, the annual aver- age addition has been higher, at 206 units. The 13 rental and condominium developments included in this new residential inventory are listed on the Table 4B below. Table 4B: Downtown Evanston Residential Projects, 1997 - 2008 Date of completion Project Address Character Zone Stories Units 1997 Park Evanston 1630 Chicago E/W Core 24 283 1998 Ivy Court (Townhomes) 1889 Maple Edge 4 30 2002 Optima Tower 1580 Sherman Core 13 103 2002 Church Street Station 1640 Maple E/W Core 17 105 2003 Optima Views 1720 Maple Core 28 204 2004 Optima Horizons 800 Elgin Core 16 246 2004 Maple Avenue 1572 Maple E/W Core 8 28 2004 The Reserve (rental) 1930 Ridge (North of Emerson) Edge 4 193 2006 Sherman Plaza 807 Davis Core 26 253 2006 Sienna Court I and II 1720-1740 Oak Edge 8 111 2007 Grand Bend at Green Bay 1228 Emerson Edge 6 49 2007 1800 Ridge (Adaptive use) 1800 Ridge Edge 4 34 2008 Winthrop Club Condominiums 1567 Maple Edge 15 110 Total Units Completed/ To Be Completed by 2008 1,753 Annual Average 1997-2008 146 Annual Average 2002-2008 206 Source: Goodman Williams Group 232 of 465 Section 4: Real Estate Market Residential Market Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 25 Another four developments with a total of 659 units have been approved or are awaiting approval. The largest building is Fountain Square Tower with 218 units, proposed for a Core site. Two approved projects with Edge zone locations are Carroll Place at 1881 Oak (172 units) and 1890 Maple (152 units). The third and fourth build- ings at Sienna Court will add another 117 units. Other activity includes redevelopment of senior housing properties for the expanding Mather Lifeways Continuing Care Residential Community. If this pace of residential development were to continue for the next 10 years, downtown Evanston would have an estimated 6,700 housing units and a population of about 11,600. While the downtown population grew by about 3 percent a year on average from 1990-2000, the rate since then has been about 6 percent per year. With 200 new units per year, the increase going forward would be about 4 percent every year—a healthy and manageable rate of growth. Demand Trends The following factors will contribute to ongoing demand for housing in downtown Evanston: • The number of households age 55-64, the category that includes the leading edge of Baby Boomers, is grow- ing. According to recent survey, this age cohort represents 21 percent of downtown newcomers. • Evanston is the only North Shore community with a significant level of condominium development activity, keeping competition at a minimum. More than half of downtown newcomers are from Evanston or another North Shore suburb. • Evanstonians represent about one-third of the buyers of new downtown condominiums. According to current estimates, roughly 15,000 Evanston households have the income necessary to afford the typical unit being built downtown. Prices of existing homes are strong, providing many households, particularly empty-nesters, with equity for a new downtown home. A very small penetration rate of less than half of one percent would be needed to continue to support development at the current pace. • Typical condominium prices for new product in downtown Evanston compare favorably with prices in Chi- cago’s central area. Residential Conclusions The factors that have given rise to the downtown housing boom are likely to continue. Excellent public transit ser- vice and access to and views of the Lakefront are the pri- mary assets of the location, and proximity to Northwest- ern adds another dimension. For most newcomers, the sustainable, vibrant environment was the added factor that brought them to the downtown. The plan includes new residential as a likely and appropri- ate potential use for many of the opportunity sites. New 233 of 465 Section 4: Real Estate Market Retail Market Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 26 rental apartments and condominiums will help Evanston to reach its overarching economic development goals by: • Enhancing the value of existing residential properties. Continued public and private-sector investment, ex- panded residential amenities, and added vitality will enhance Evanston’s stature as a desirable place to live. • Expanding the property tax base by an estimated $600 to $800 million over the next 10 years. • Supporting existing retailers and service providers, creating demand for more retail property, and increasing local sales taxes. Estimates of local capture of consumer spending by the new downtown households indicate support for roughly 35,000 square feet of new retail space over the next 10 years. R ETAIL M ARKET Supply Trends Downtown Evanston has seen a steady expansion of its ground floor commercial space since 2004, with an in- crease of 25 new businesses over the past three years. (See Table 4C) Much of the new space is in the Sherman Plaza development, which added 152,000 square feet of retail floor area to the downtown. As shown in the table below, there are more storefronts in downtown Evanston today than there were in 1990, although the mix of store types is different. Table 4C: Number of Ground Floor Businesses in Downtown Evanston: 1990, 2004, and 2007 Select Categories 1990 2004 2007 Changes 2004-2007 Apparel & Accessory 41 22 30 8 Food & Drug 25 11 10 -1 Home Decor 31 16 23 7 Lifestyle 35 46 37 -9 Restaurants 46 79 87 8 Service 114 107 119 12 Total Businesses 292 281 306 25 Vacancies 28 21 24 3 Total Storefronts 320 302 330 28 Sources: Goodman Williams Group and City of Evanston. Most of the businesses that have opened recently are in the Apparel & Accessory, Home Decor, Restaurant, and Service categories. New entrants such as Ann Taylor Loft, The North Face, The Levi’s Store and Blu Sushi Lounge are targeting a relatively young, affluent demographic. While many of the new stores are national retailers, inde- pendent stores, restaurants, and service businesses still represent approximately 70% of the total inventory in Downtown Evanston. Two major new mixed-use developments have been proposed would add close to 70,000 additional square feet of retail space. They include: 234 of 465 Section 4: Real Estate Market Retail Market Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 27 • The Fountain Square building with one or two floors of retail space (up to 28,650 square feet on two floors). • 1890 Maple, where a grocery store has signed a letter of intent to occupy a portion of the proposed 40,000 square feet of ground floor commercial space. Other existing buildings and infill sites are also likely to attract future retail development, including the former Border’s and Barnes & Noble spaces. Demand Trends Demand for retail space in downtown Evanston comes from a number of sources. Area residents form the pri- mary source of demand and include households with a wide variation in age and income. • Downtown residents. The addition of 150 to 200 new residential units per year will increase demand for goods and services in a number of categories, including food, health and personal care, restaurants, apparel, and housewares. These new households could support about 35,000 square feet of new retail space over the next ten years. • Other Evanston households. Downtown Evanston attracts buyers and renters from throughout the com- munity. Of Evanston’s estimated 65,570 residents, approximately 88 percent live in neighborhoods outside the downtown. This component of the trade area is not projected to grow significantly in the next decade. • The secondary market. The shopper intercept survey completed in 2004 provided evidence of the extent to which downtown Evanston is attracting patrons from both the north side of the City of Chicago as well as from proximate North Shore suburbs. More than 350,000 people live in the north side neighborhoods that have convenient access to downtown Evanston. If Evanston can increase its capture rate of expenditures from these north side households, more retail space can be supported. • Northwestern students. Approximately 14,000 students are enrolled at Northwestern University, attending classes on the Evanston campus. Of that total, 5,833 are graduate students. While this demand segment is not forecast to grow significantly, it is an important source of demand for a variety of goods and services. Two other categories support downtown Evanston’s commercial base: downtown workers and overnight visitors. More than 19,000 employees work in downtown Evanston. This daytime population provides critical support to area restaurants for their lunch-time trade as well as to local retailers. Moving the Civic Center to downtown and other steps to increase the office-based population would be a boost to the downtown business community. Simi- larly, the approximately 600 hotel rooms currently located in downtown Evanston provide important support to area businesses. Future additions to the inventory of hotel rooms should be encouraged. An analysis of expenditure patterns for Evanston households shows that dollars are being spent outside the com- munity in the following categories: general merchandise (i.e., department stores), motor vehicles, and gas stations. Downtown Evanston cannot directly compete in these categories with Westfield Old Orchard and other auto- oriented locations along the major commercial arteries. Downtown Evanston is, however, attracting dollars from outside the community in the following categories: sporting goods, hobby, books, music, and food service and drinking places. 235 of 465 Section 4: Real Estate Market Office Market Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 28 Retail Conclusions Investors have expressed confidence in downtown Evanston’s retail sector. In 2006, a London-based firm pur- chased an interest in Church Street Plaza, and more recently Inland American Real Estate Trust purchased the retail portion of Sherman Plaza, both for prices reportedly in excess of $300 per square foot. Currently, about 70,000 square feet of retail space are proposed in new developments. This amount of space could satisfy demand over the next five years. Longer term, demand for an additional 30,000 to 50,000 square feet of space is likely if downtown residential development continues at the projected pace and Evanston maintains or slightly expands its ability to attract shoppers from the north side of Chicago and the North Shore. Thus, over a 10-year period downtown Evanston could expand its retail base by 100,000 to 120,000 square feet. The strongest categories are likely to be food, restaurants, apparel and accessories, and home décor. Downtown Evanston could also potentially support additional entertainment venues such as bowling alleys, billiard halls, or video arcades. Ground floor retail should be concentrated on key pedestrian-oriented streets in the downtown. In addition to new construction, the city should encourage the preservation and renovation of older retail spaces that could be afford- able to independent retailers. A mix of local merchants and national retail tenants is important to the distinctive character and ongoing vitality of downtown Evanston. O FFICE M ARKET Supply Trends Downtown Evanston has an inventory of approximately 2.2 million square feet of office space. The overall size of the inventory has not changed appreciably over the past two decades, although a number of older buildings have been demolished and new ones have been built. The 1989 plan estimated 2.3 million square feet of office space in the downtown. Office space is typically divided into three classes based on the rent and quality of the building and finishes. (See Table 4D) The following table shows limited space available, particularly in A and C buildings. It should be noted that 1890 Maple is included in the Class B inventory despite the fact that the building is empty and slated for de- molition. If the space in this building were removed from the inventory, the vacancy rate in Class B buildings would drop to 8.4 percent. Interviews with tenants that have recently been looking for space in downtown build- ings confirm that the options are limited in all classes of space. Table 4D: Summary of Downtown Evanston Office Market Class of Space Number of Buildings Rentable Area (sq. ft.) Vacant Area (sq. ft.) Percent Vacant Class A 7 1,337,719 106,771 8.0 Class B 12 509,776 83,179 16.3 Class C 23 328,520 17,244 5.2 Total 42 2,176,015 207,194 9.5 Sources: CoStar July 2007 and Goodman Williams Group. 236 of 465 Section 4: Real Estate Market Office Market Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 29 No major new office buildings are proposed in downtown Evanston, and new buildings are not likely in the fore- seeable future for a number of reasons: • Evanston has a limited number of large tenants that could anchor a new building. • Taxes and occupancy costs in Cook County are high compared to north suburban communities in Lake Coun- ty, creating a competitive disadvantage. • Expressway-oriented sites that offer more convenient access to O’Hare Airport are plentiful in the northern suburbs. Demand Trends An analysis of CoStar’s database of tenants in downtown Evanston reveals that medical and personal services are the largest categories, constituting half of the tenants in the database. Business services, computers/data process- ing, and law firms, are the next largest categories. Tenants in downtown Evanston tend to be small in size. Fully 70 percent of firms in the database occupy fewer than 2,500 square feet. These small tenants occupy all classes of space, not just Class B and C. Within the Class A segment of the inventory, 84.5 percent of tenants occupy fewer than 10,000 square feet. In the greater north suburban market, of which Evanston is a small part, demand for office space has rebounded to pre-2001 levels. Projections of the growth in office-using employment suggest that demand will continue to be strong over the next 10 years, averaging about 475,000 square feet annually. This demand will be enough to fill several new buildings per year on average. New buildings will be anchored by comparatively large corporate ten- ants, and will likely choose available sites farther north along I-94. Office Conclusions The combination of low vacancy rates, no new development on the horizon, and a stable base of professional ser- vice and business tenants have resulted in strong investor interest in existing downtown Evanston office buildings. In recent years, several Class A office buildings have been sold, including 500 Davis and 1007 Church Street. The building at 909 Davis, completed in 2002, is currently on the market. Downtown Evanston has a number of factors that will continue to make it attractive to professional and knowl- edge-based businesses that can take advantage of the amenities it offers. In particular, the availability of mass tran- sit, the proximity of a highly educated work force, and the vibrancy of the downtown will maintain Evanston’s appeal to select segments of the office market. Evanston would be well served by increasing the inventory of office space in the downtown. Office buildings not only contribute to the tax rolls, but also provide services and the day- time population critical to support local retailers and restaurants. Existing occupied office buildings should be maintained and upgraded, as appropriate, and new buildings or office space should be added to the inventory where possible. Recommendations call for: • Including office space in new mixed-use buildings provided they have separate entrances and elevator banks. The second floor of the proposed Fountain Square building, for example, could be finished for office uses. 237 of 465 Section 4: Real Estate Market Summary of Development Potential and Market Value Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 30 • Rehabbing older office buildings or upgrading second floors to provide functional, affordable Class B or C space. The Chandler building is an excellent example of a quality rehab (with new construction next to it). The second floor of the former Barnes and Noble building on Sherman is an example of an existing space that could be rehabbed for office use. A new office building anchored by a larger tenant is a long-shot, but one that should not be ruled out. The parking lot currently owned by Northwestern University on the south side of University Place (behind the Hilton Garden Inn), for example, could accommodate a 50,000 square foot office building. Other sites within the downtown and perhaps on the west side of Ridge Avenue would be suitable for future office development, either as part of mixed-use or single-use buildings. In the next 10 years, we project demand for additional office space to be be- tween 50,000 and 100,000 square feet. S UMMARY OF D EVELOPMENT P OTENTIAL AND M ARKET V ALUE Table 4E summarizes the annual and 10-year growth potential by sector in downtown Evanston and compares the development potential to the capacity in the opportunity sites identified in the plan. Both base-case and opportu- nity scenarios are shown to provide a range of estimated demand. Table 4E: Summary of 10-Year Development Potential and Capacity, Downtown Evanston Estimated Annual Demand Estimated 10-Year Total Sector Base Opportunity Base Opportunity Capacity in Opportunity Sites Retail 10,000 – 12,000 SF 100,000 – 120,000 SF Up to approximately 120,000 SF in ground floor space of mixed-use buildings Office 5,000 – 10,000 SF 50,000 – 100,000 SF 50,000 SF could be on NU parking lot site, other opportunity sites Residential 150 – 200 Units 1,500 – 2,000 Units Approximately 1,370 to 2,200 units Source: Goodman Williams Group and Lakota Group Finally, Table 4F gives a sense of the order of magnitude value of the potential development in the retail, office, and residential sectors. The levels of development envisioned in this plan over the next ten years would add prop- erty with market values estimated to be in the range of $640 million to $856 million. Table 4F: Estimated Market Value of 10-Year Development Potential by Sector New Development Total Market Value Sector Base Opportunity Average Per SF/Unit Base Opportunity Retail 100,000 – 120,000 SF $300 $30,000,000 – $36,000,000 Office 50,000 – 100,000 SF $200 $10,000,000 – $20,000,000 Residential 1,500 – 2,000 Units $400,000 $600,000,000 – $800,000,000 Total $640,000,000 $856,000,000 Source: Goodman Williams Group 238 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 31 SECTION 5: TRANSPORTATION AND BASIC INFRASTRUCTURE T RANSPORTATION Downtown Evanston is well served by its extensive transportation system, which includes streets, two commuter rail lines, several bus routes, and three large city parking garages. Its grid network of streets allows for high levels of connectivity within the area, providing capacity for pedestrians, automobiles, and bicyclists. S TREETS Downtown Evanston has a grid network of streets that generally run east-west and north-south. In the western part of downtown, the grid is interrupted by the Metra and CTA rail viaducts that transect the area. Most of the existing streets are two-way. Several of downtown’s main streets function as one-way systems. Church and Davis Streets comprise a one-way system that moves traffic east-west through the area. Sherman and Orring- ton Avenues function as a north-south one-way system. While the one-way system efficiently moves traffic through downtown, drivers do sometimes have difficulty mov- ing from block to block to get to a desired destination or parking location. Changing this one-way system to a two- way system to facilitate the movement of shoppers and visitors within the area will be studied further by city staff to determine if such a change is feasible. Most streets within downtown are in fair to good condition. In most locations, street widths provide ample room for lanes of traffic, on-street parking, and bus stops. In 2004, the city created a comprehensive Downtown Traffic Model that addressed each intersection and street segment based on the amount of development that was present at the time. The model indicated that intersections and streets were operating at an efficient level of service with capacity for new development. City staff recently updated the baseline traffic model to include new and proposed development through 2007. Downtown intersections continued to operate efficiently, except Emerson Street at Ridge Road. Improvements to Emerson are currently underway, including establishing it as a roadway with four through travel lanes without on- street parking. City staff will update the model further in 2008, to include the potential ten year development of the opportunity sties noted in the illustrative plan. This work will be done as part of the city’s city-wide transportation plan initiative in 2008. R AIL Downtown Evanston is served by two major rail lines that connect the city to region, including providing direct access to Chicago. This is a key strength of downtown Evanston. Two commuter rail stations serve downtown, and much of the downtown district lies within a comfortable quarter-mile walk of these facilities. Metra’s Union Pacific District North Line provides commuter rail service to Chicago’s Loop (and points north, terminating in Kenosha, Wisconsin). The Chicago Transit Authority’s Purple Line station has seven stations in Evanston includ- ing the Davis station downtown and weekday express service to the Loop. 239 of 465 Section 5: Transportation and Basic Infrastructure Bus Downtown Evanston Plan Update (As Adopted by the City Council–February 9, 2009) 32 B US Downtown is currently served by both CTA and PACE bus routes with weekday, weekend, and some late night service. Routes generally connect downtown with major regional malls and activity generators. The routes are: • CTA Route 93 – California/Dodge: Provides weekday and Saturday service between downtown Evanston and the Kimball terminal of the CTA Brown Line in Chicago. • CTA Route 201 – Central/Ridge: Provides weekday, weekend, and late-night service between Chicago’s Howard Station, downtown Evanston, and Old Orchard Mall. • CTA Route 205 – Chicago/Golf: Provides weekday service between the Howard Street CTA Red Line ter- minal, downtown Evanston, Old Orchard Shopping Mall, and the Cook County Courthouse. • CTA Route 206 – Evanston Circulator: Provides weekday service between Howard Station, downtown Evanston, and Central Street/Gross Point Road. • PACE Route 208 – Golf Road: Provides weekday and weekend service between downtown’s Metra Davis Street station and Woodfield Mall in Schaumburg. • PACE Route 213 – Green Bay Road: Provides weekday and Saturday service between downtown’s Metra Davis Street station and Northbrook Court Mall in Northbrook. • PACE Route 250 – Dempster Street: Provides weekday and Saturday service between downtown Evanston and the Des Plaines Metra Station. Overall bus service appears to be good and is serving the downtown well. Bus shelters and signage are needed in some locations along the streetscape. B ICYCLE Currently, there are no bicycle lanes or bicycle route markings in downtown. Although limited in supply, bike racks are provided in several locations, including at the Metra and CTA stations. The city is in near completion of a Bicycle System Improvement Plan. Striped bicycle lanes are proposed for sev- eral downtown streets, including parts of Church, Davis, and Lake Streets. Marked bicycle routes are proposed for Emerson Street, Clark Street, Elgin Road, Maple Avenue, Chicago Avenue, Hinman Avenue, and portions of Church, Davis, and Lake Streets. W ALKING The existing grid network of streets provides good accessibility for pedestrians. Additional pedestrian paths are provided by some alleys that are used as shortcuts within longer blocks. The elevated train right-of-way viaducts present visual barriers that affect pedestrian connectivity. Although several viaducts have been replaced in recent years, others are dark, narrow, and unattractive. The width and orientation of some streets, particularly those that comprise the one-way systems, may discourage pedestrian crossings at certain intersections. Downtown is compact and almost of downtown is within a quarter-mile walking distance. Streetscape conditions are generally good and encourage and enhance downtown’s active pedestrian experience. Most blocks feature ele- 240 of 465 Section 5: Transportation and Basic Infrastructure Parking Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 33 ments that encourage walkability, including wide sidewalks with decorative pavers, street trees in tree grates, raised planters, and pedestrian-scale lighting. Such streetscape elements, while common in downtown’s core, are less common in the eastern and western edges of downtown, where the lack of landscaping and plain concrete side- walks are more common. Several streets are particularly important pedestrian pathways and have more vibrant street life. These streets are often characterized by their orientation to the transit stations or major activity generators, presence of retail stores or entertainment venues, and presence of attractive streetscapes. Major pedestrian streets include: • Church Street between Maple and Chicago Avenues. • Davis Street between Oak and Hinman Avenues. • Grove Street between Sherman and Hinman Avenues. • Maple Avenue between Church and Clark Streets. • Benson Avenue between Church and Davis Streets. • Sherman Avenue between Grove and Clark Streets. • Orrington Avenue between Church Street and Elgin Road. • Chicago Avenue between Grove and Church Streets. P ARKING Although the lack of accessible and convenient parking has been cited as an issue in downtown during previous studies, there is now a large supply of public parking through the combination of on-street parking and three large public parking decks. There are approximately 2,300 metered on-street spaces in downtown and a significant num- ber of non-metered spaces strategically located throughout the area. The parking decks include: • Sherman Plaza parking deck (1,282 public spaces) • Maple Avenue and Clark Street (1,340 public spaces) • Chicago Avenue and Church Street (593 public spaces) Recent residential developments have been designed in accordance with zoning code and constructed to accom- modate owner parking on site. The requirements apply to rental or owned properties. The city code requirements for parking at multi-family dwellings are as follows: • Dwelling units one bedroom or less: 1.25 spaces per dwelling unit • Dwelling units with two bedrooms: 1.5 spaces per dwelling unit • Dwelling units with three or more bedrooms: 2.0 spaces per dwelling unit In recent years, the residents of downtown Evanston appear to be trending towards less auto usage and ownership. This is ostensibly a result of proximity to mass transit, a reasonable amount of students, and the fact that nearly 40 percent of the residents responding were over the age of 55. A recent survey of new downtown residents in which 265 households responded indicated that nearly two thirds of the respondents owned only one or no autos. Only 241 of 465 Section 5: Transportation and Basic Infrastructure Infrastructure Downtown Evanston Plan Update (As Adopted by the City Council–February 9, 2009) 34 43 percent drove to work, and 36 percent were one-person households. The average auto ownership per house- hold was 1.38. Residential Parking Demand An onsite survey of actual parking occupancy was conducted at the six most recently constructed residential devel- opments (all built since the year 2000). Additionally, interviews and written surveys were performed with develop- ers and current condominium presidents or their representatives. These interviews included a focus group and numerous telephone and e-mail conversations. The properties and their actual parking demand rates (expressed in spaces per dwelling unit) are shown below. A complete tabulation of on-site characteristics and results can be found in Appendix B. Table 5A: Actual Parking Demand Building # of units Ratio 800 Elgin 248 dwelling units 0.93/du 1720 Maple 204 dwelling units 0.98/du 1640 maple 105 dwelling units 0.97/du 1572 Maple 28 dwelling units 1.18/du 1580 Sherman 103 dwelling units 1.06/du 807 Davis 253 dwelling units 0.83/du Additionally, there are more than 3,200 spaces in public garages open to guests of units in the downtown area. Me- tered parking (predominantly 2 hour) is also found adjacent to the dwellings. Recent city surveys indicate nearly 80 percent occupancy of these spaces well into the evening hours. The survey results along with other parking data and opportunities clearly indicate opportunity for adjustment to the zoning code’s parking requirements. It is recommended that parking requirements for multi-family housing be established on a square footage basis instead of the “bedroom” variable as follows: 1 space per dwelling units up to 800 square feet; 1.25 spaces for dwelling units up to 1,500 square feet; and 1.5 spaces for dwelling units larger than 1,500 square feet. I NFRASTRUCTURE Downtown Evanston’s infrastructure system consists of electric/power service, sanitary sewers, water filtration and supply, and bridges/streets/sidewalks/rail lines. Maintaining and upgrading this system is critical to the future of the area both for its current use and new development. Following is a summary of each infrastructure component regarding existing conditions and capacity for develop- ment. The information has been provided by City of Evanston public works and engineering staff and does not represent a detailed engineering analysis. 242 of 465 Section 5: Transportation and Basic Infrastructure Electric Service Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 35 E LECTRIC S ERVICE ComEd is the electrical supplier for Evanston and provides service to over 3.7 million customers in Northern Illi- nois. The city’s electrical franchise was renewed in July 2007 for a three-year period. The ComEd distribution system serving Evanston includes multiple feeder lines with a loop circuit located in downtown. The only other loop circuits in the region are located in downtown Chicago and at O’Hare Airport. The City of Evanston, through its Energy Commission and Technical Review Group, monitors ComEd’s per- formance, including reliability, outage analysis, capacity loading of feeders, substation reliability, infrastructure pro- jects and power supply. In response to growing demand as a result of new development in downtown, ComEd added a new feeder line to the distribution system, which originates in a transmission facility located on Emerson Street. This facility has the capacity to supply multiple new feeders in the future if needed to serve downtown growth. ComEd is responsible for supplying reliable electric service to Evanston, including the construction of any new infrastructure necessary to serve growing demand. The city’s Energy Commission and Technical Review Group will continue to monitor ComEd’s reliability, capacity, and future infrastructure projects. Businesses and developers are encouraged to incorporate wherever feasible, energy efficient design into building rehabilitation, new construction, and site improvements. S ANITARY S EWER Evanston’s sewer system consists of approximately 142 miles of combined sewer main and 26 miles of relief sew- ers. The system conveys sanitary and storm sewage to the Metropolitan Water Reclamation District (MWRD) facil- ity in Chicago for treatment. The city is currently implementing a Long Range Sewer Improvement Program that will reduce basement sewage backups and street flooding during periods of heavy rain. Downtown’s large capacity sewers include: • Former Research Park area • Emerson corridor at Sherman • Davis and Maple intersection • MWRD sewer (tunnel) under Orrington from the Clark to Lake Street Areas to be evaluated for new development include local streets such as Church from Ridge to Judson and Grove from Ridge to Judson where the sewer is 12-inch diameter. This type of sewer will need to be upgraded to serve significant new construction on opportunity sites in this area. The brick sewer at Davis and Maple also needs to be evaluated and programmed for possible future improvement, especially lining. This is an older structure completed in early 1900s. These and other aspects of the downtown sewer system will be evaluated through a recommended long term engineering study. The potential need for possible expansion of relief sewers should also be evaluated. City staff indicated that downtown sewer system has substantial overall capacity that is necessary to serve current, approved, and future development with appropriate developer responsibility for interconnection expense and oth- er costs. Upgrading of the system over the past 25 years has been substantial. 243 of 465 Section 5: Transportation and Basic Infrastructure Water Service Downtown Evanston Plan Update (As Adopted by the City Council–February 9, 2009) 36 W ATER S ERVICE Water is supplied to downtown from the Evanston Water Treatment Plant located at Lake Michigan. The munici- pal-owned facility draws water directly from the Lake and has the capacity to supply up to 108 million gallons of water per day. The facility provides service to approximately 350,000 residents in Northern Illinois. City staff indicated that the plant and its water distribution system have capacity to support the new development defined in the master plan for fire suppression and domestic supply. Connections to existing water mains to new development sites are at the developer’s expense. The city continues to monitor and evaluate its older water main system, especially the 30-inch diameter main serving downtown. S TORMWATER As noted earlier, the city is completing its Long Range Sewer Improvement Program which will help mitigate flooding during periods of heavy rain. Once completed, staff indicated that the combined sewers would have the capacity to better accommodate stormwater from downtown. New developments will need to provide detention in accordance with the city’s Stormwater Control Ordinance (65-0-7) at developer expense. Most of downtown is already “hardscape,” i.e. roofs, sidewalks, plazas, and streets, and a goal of the master plan is to reduce these impervious surfaces through sustainable design. The plan also defines several improvements to existing open spaces and expanded or new spaces that will add more green to downtown and help reduce storm- water run-off. Also several buildings that have been recently constructed or planned for the area have “green roofs” that will further decrease impervious surfaces. 244 of 465 Downtown Evanston Plan Update (As Adopted by the Evanston City Council –February 9th, 2009) 37 SECTION 6: MASTER PLAN O VERVIEW This master plan provides a vision for how downtown Evanston can continue to grow and change in the future. It continues much of the direction first set out in the 1989 Plan for Downtown, while incorporating more specific recommendations regarding the physical form, shape, and character of the area. The future vision is also based on the community’s strong desire to take further advantage of downtown’s many positive attributes and more effec- tively guide its improvement and development. In many respects, the challenges Evanston is facing as it charts a course for the future form of downtown are envi- able. Downtown already incorporates many “smart growth” principles that other cities and particularly suburbs are trying to achieve. These principles center on controlling urban sprawl by maximizing the use of existing infrastruc- ture; reducing dependence on cars by creating walkable, bikeable, transit-served environments; mixing residential, retail, and office uses; and overall, creating and maintaining a high quality of life. The following smart growth attributes are present in downtown Evanston and contribute to making it one of the most livable cities in America. These positive strengths of downtown will serve as building blocks for the next 10 years of development: • There is a critical mass of activities and mix of uses concentrated in a central location. • The area has several large activity generators that bring people in on a regular basis, including Northwestern University. • Most locations in downtown are within a quarter-mile walking distance of two major transit stations and sev- eral bus routes. • It is a compact walkable area in which people can do multiple things, including grocery/convenience/specialty shopping, dining, movies, education, employment, and office services, without having to drive or move their car once they have arrived. • Wide sidewalks and an interconnected grid street system facilitate the movement of pedestrians and autos. • The strategic location of three large city parking garages with 3,215 spaces along with more than 2,300 on- street spaces provides the area with significant parking opportunities. The parking garages are able to absorb demand for parking generated by new larger buildings and their design and location within and behind build- ings has not negatively affected the urban form of the area, as surface parking lots and basic parking garages did in the past. • The area is in the midst of a sustained level of new commercial and residential development. F UTURE V ISION The following overarching goal of the master plan is a reaffirmation of what was originally put forth in the 1989 Plan for Downtown Evanston and revised in 2004: A mixed-use central business district that is attractive, convenient, livable, sustainable, accessi- ble, and economically vibrant for residents, businesses, and visitors…it’s everyone’s downtown. 245 of 465 Section 6: Master Plan Objectives and Strategies Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 38 The central objective of this plan is to focus specifically on the existing and future form of downtown and to de- vise development regulations—including form-based standards—that will help the city achieve this broader, long- standing goal of creating a livable, vibrant, sustainable downtown. Based on this goal, downtown Evanston in 10 years will be: • A significant economic engine for the City of Evanston and the North Shore. A wide variety of uses, including retail, office, residential, and institutional uses, will ensure that the area remains active and competitive. • Defined in part by its mix of character-giving older buildings and new buildings that befit its rich legacy of high-quality architecture. • A leader in the area of green building design and a model of public leadership on green policies and sustain- ability. • A location that retains its appeal and provides opportunities to a wide range of people, including existing resi- dents, students, workers, young professionals, empty nesters, retirees, and families. • A vibrant, “hip,” “happening” place with a variety of quality restaurants, sidewalk cafes, theaters, cultural and educational activities, shopping opportunities, and unique public spaces • The entertainment hub for residents of Evanston, the North Shore, and Chicago’s North Side. • A civic and cultural center that draws visitors and incorporates public art and cultural activities into civic im- provements wherever feasible. • A location that is highly accessible, navigable, and walkable for persons of all ages, where high-quality, well- designed streetscapes and public spaces offer an engaging pedestrian experience. • Home to an efficient, multi-modal transportation system, where pedestrians, bicyclists, and vehicles move safely and co-exist throughout downtown. New development will be transit oriented and foster the continued and increased use of transit. O BJECTIVES AND S TRATEGIES The following additional objectives, policies, and strategies provide further direction to all planning, design, and zoning decisions in downtown Evanston: Objective 1: Optimize Economic Development Take full advantage of the potential of downtown as a mixed-use pedestrian and transit-oriented urban center that is located adjacent to a renowned university. Strategies: • Base future development and redevelopment decisions for vacant and underused properties on the new form- based code approach for downtown. • Maintain and accommodate a wide mix of uses and businesses, including local and national companies. • Encourage new developments and rehabilitated buildings to offer a range of retail floor areas (sizes) and leas- ing price points to promote independently owned retail and service businesses, which will, in turn, help to maintain downtown Evanston’s unique “local” flavor. 246 of 465 Section 6: Master Plan Objectives and Strategies Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 39 • Encourage use of small underutilized spaces, including alleyways, for use as affordable retail and office space. • Maintain and enhance the commercial vibrancy of downtown with additional shops, restaurants, and enter- tainment activities that will reinforce its “single trip, multiple activity” opportunities. • Use marketing, property owner outreach, and development incentives to retain and develop new office space for professional services and entrepreneurial, knowledge-based businesses with high growth potential. • Explore new types of and locations for affordable rental and for-purchase housing, such as in rehabilitated buildings in “traditional areas,” in order to attract households representing a wide range of incomes, age groups, and mobility levels. • Facilitate and market the use of public parking garages via a new way-finding plan and signage system. • Assess the costs and benefits of changing downtown streets from a one-way to a two-way system. • Support the continuation of Evmark and the Special Service Area. • Consider locating Evanston’s Civic Center (City Hall) downtown based on consideration of building and site costs, tax base impacts, and accessibility. Downtown should be given equal consideration to other locations in the City. Objective 2: Protect and Rehabilitate Character-giving Buildings, Structures and Sites Promote the rehabilitation and adaptive reuse of buildings and sites that provide historical and architec- tural context to the downtown. The 1989 Downtown Plan highlighted the need to foster adaptive reuse and rehabilitation of aging, yet significant downtown buildings not only from a preservation standpoint, but as a means of continuing to support and en- courage small (local, independent) businesses. Drawing from the 1989 Plan, Objective 2 continues to promote rehabilitation and adaptive reuse of those buildings and sites that contribute to the architectural and historic fabric of the downtown. Strategies: • Establish a Downtown Federal/Conservation Historic District that would enable property owners to apply for federal historic preservation tax credits for rehabilitation. This proposed district should coincide as closely as possible with the Downtown Plan’s designated Traditional Zones and establish additional design and architec- tural review guidelines for those areas that make the greatest contribution to downtown’s overall historical and architectural character. • Encourage and promote the designation of additional local landmarks from those properties identified in the Preservation Commission’s Downtown Evanston Building Condition Survey Preliminary Report. • Establish a Rehabilitation/Adaptive Reuse Fund from funds generated by the public benefit (FAR) bonus system. The proposed Rehabilitation/Adaptive Reuse Fund would provide matching funds for building own- ers who desire to rehabilitate and/or adaptively reuse existing structures and sites. Proposed administrative rules should be established after review and recommendations from the Plan Commission and Preservation Commission. • Establish a façade retention program for downtown buildings. • Promote the use of existing local and federal façade retention programs. 247 of 465 Section 6: Master Plan Objectives and Strategies Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 40 • Expand public education efforts to foster greater awareness of preservation and rehabilitation benefits, tools, techniques and programs. Objective 3: Improve the Quality of Physical Environment Raise the bar for the design quality of all private developments and public improvements to maintain the human scale and attractiveness of downtown in ways that contribute to the overall livability of Evanston. Strategies: • Strive for great architecture and public space design through enhanced development oversight and codes. • Rather than a “one height fits all” approach, use form-based criteria, drawing on downtown’s eclectic architec- ture, varied building heights and roof forms, and shopping street walls when crafting new building massing, height, and design requirements. • Rethink the use and physical character of the existing public realm. • Enhance the pedestrian experience along each block and within each public space, including alleys, viaducts, street crossings, sidewalk cafes, architecture, and signage through targeted capital improvements. • Create new public spaces and focal points, and include public art and special features. • Examine opportunities to incorporate publicly accessible open space into all new developments. • Redesign Fountain Square and coordinate its design with the surrounding corners of Davis Street, Sherman Avenue, and Orrington Avenue. • Evaluate all publicly owned property for potential use as park sites. • Create a more attractive and safer entry point to downtown from the Northwestern campus with the added goals of improving pedestrian circulation and enhancing the sense of connectedness between the areas. • Reduce the use of surface parking lots. • Revisit and change the downtown way-finding system, incorporating new signage throughout Evanston where needed to guide people to parking areas, transit, civic and historic sites, and the University. Objective 4: Promote Sustainable “Green” Buildings Facilitate rehabilitation of existing structures and development of new buildings and spaces that are envi- ronmentally smart, health conscious, and energy efficient. Strategies: • Incorporate U.S. Green Building Council Leadership in Energy and Environmental Design (LEED) principles into the new approach for downtown zoning. • Increase the awareness of property owners, business owners, and developers of the need for and benefit of green buildings, resource reuse, and other sustainable practices • Facilitate the understanding of sustainable technologies and products by people making building decisions. • Reduce the impact of stormwater and add greenery to existing and future public spaces and private properties where feasible. 248 of 465 Section 6: Master Plan Objectives and Strategies Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 41 Objective 5: Maintain a Strong Multi-Modal Transportation System Maintain and improve the movement of vehicles, bicyclists, commuters, and pedestrians to and through downtown. Strategies: • Encourage more residents and visitors to use transit to and from downtown, including possibly changing park- ing ratios for new development near the train stations. • Maintain and enhance vehicle, bicycle, and pedestrian circulation throughout the area. • Make navigating downtown streets and parking areas less confusing by implementing a new way-finding plan and signage system • Consider realigning the Orrington/Clark intersection and Orrington/Davis intersection to better manage traf- fic flow and create new open space opportunities. • Consider the feasibility of changing streets to two-way direction. • Implement the city’s new bike plan, accommodate bicycle travel, and increase bicycle parking opportunities. • Improve sidewalk conditions where needed to make walking a more comfortable and enjoyable experience. • Lobby for the continuance and maintenance of high-quality, convenient transit services. • Enforce existing traffic laws…for motorists, pedestrians and cyclists. • Explore the possibility of a downtown circulator—a light rail or comparable system for shoppers and workers. Objective 6: Provide Enhanced Arts and Cultural Opportunities Rethink how civic and cultural uses, facilities, programs, and activities located downtown add to Evans- ton’s rich diversity and quality of life. Strategies: • Consider additional civic and cultural uses and activities that could add to downtown’s vibrancy and identity as Evanston’s “civic heart.” • Embrace and promote the city’s cultural diversity within downtown. • Install public art throughout the public realm and on private properties. Support the Public Art Committee in its efforts to develop a Public Art Master Plan. Once developed, use the Public Art Master plan to guide pub- lic art installation decisions. • Enhance and market arts and culture in a more prominent and active manner. • Encourage restoration of the Varsity Theater as a performing arts venue. • Actively encourage public-private partnerships to support arts and culture. • Encourage participation by Evanston artists in all publicly supported arts programs. Objective 7: Establish Predictable and Sensible Development Controls Establish a more predictable and understandable development pattern using the new form-based down- town master plan, and reduce or eliminate the use of planned developments. 249 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 42 Strategies: • Create new zoning districts that reflect the proposed downtown character areas. • Simplify and streamline all development regulations. • Adopt a “form-based” approach to downtown zoning that defines the physical shape of new buildings and their relationship to the public realm. • Consider a zoning “bonus program” that includes floor area and density incentives for: o Underground parking or loading o Whole-building sustainability (e.g. Gold/Platinum LEED certification or equivalent) design o On-site affordable housing (in excess of the city’s minimum requirements) o Affordable office space o Financial contributions to public parks/open space improvements o Above-grade parking wrapped by habitable floor area o Landmarks preservation (adopt-a-landmark) o Streetscape and alley improvements o Public Plazas o Façade Improvements • Establish a transparent, predictable procedure for review of major projects • Consider amending the zoning regulations to permit re-establishment of nonconforming buildings that are accidently damaged or destroyed. D EVELOPMENT F RAMEWORK Historically downtown Evanston has been a regional business center or hub that included dense and tall depart- ment stores, banks, and office buildings. Since the 1989 Plan for Downtown was adopted, the area has experienced development of several mid-rise residential and mixed-use buildings that have significantly contributed to its vital- ity by bringing more people to the area, extending its activity range to 18 hours, and attracting shopping and enter- tainment uses that have added new life to its commercial base. Downtown, like Northwestern University, functions as an economic engine for the city. Therefore its development needs to be carefully planned in order to accommodate newer and larger developments, while maintaining and enhancing the special pedestrian character of its busy street life. New buildings should reflect an excellence in ar- chitecture and urban design. Downtown is well suited for taller and denser development with a mix of uses based on the smart growth factors discussed earlier and its traditional role as an urban core rather than a low-rise shopping center or small town main street. As noted, much of the area is located within a quarter-mile walking distance of the CTA and Metra stations, and “transit oriented development” is recommended within this travel distance. Taking full advantage of transit facilities, such development fosters a mix of uses, denser buildings, increased pedestrian activity, enhanced public spaces and streetscape, and decreased auto use. Downtown now has the critical mass of buildings, uses, and activi- ties that should allow it to sustain additional planned growth near the train stations in the future. 250 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 43 Within this mixed-use, multi-purpose environment there are several subareas or zones that because of their geo- graphic location, land use, pedestrian activity, and building scale have a distinct character or ambiance. Each of these zones contributes to the development framework of this master plan, providing specific direction regarding land use, building scale, and open space. Because of the significant potential for new development, maintaining downtown’s cherished character demands an approach that balances old and new. The 1989 Downtown Plan highlighted the need to foster adaptive reuse and rehabilitation of aging, yet significant downtown buildings not only from a preservation standpoint, but as a means of continuing to support and encourage smaller business owners. The ‘89 plan cited, among other things, the suc- cessful adaptive reuse of the former Marshall Field’s building (now condominiums and retail), Bookman’s Alley, and the building now occupied by First Trust Bank Evanston, at the corner of Church and Benson. A recent ex- ample of highly successful adaptive reuse project is the former Chandler’s building, which is nearly universally praised for its contribution to architectural legacy and its pedestrian-oriented character. Drawing from the prior plan, “Objective 2” seeks to extend and expand on this concept to actively promote reha- bilitation and adaptive reuse of those buildings and sites that contribute to the architectural and historic fabric of downtown. It calls for incentives to be offered to building owners who want to restore their properties, but lack the financial capability to do so. The plan also suggests the creation of a conservation zoning district for possible use in Traditional Zones. Such a zoning overlay district could be used to add additional architectural guidelines and controls to preserve the distinctive character of these (and other) areas. In addition, continuing attention should be given to all buildings that contribute to downtown character in terms of their architectural design, building materi- als, height, scale and pedestrian friendly facades. A façade retention program should be established to provide matching funds to building owners who work with staff, the Plan Commission and the Preservation Commission to preserve and enhance character-giving building facades. Using the subareas initially identified by the Downtown Planning Committee, the development framework defines three zones—Core, Edge, and Traditional (See Figure 6A: Development Framework) and makes land use rec- ommendations oriented toward their existing character and development potential. These recommendations are intended to guide development of locations identified as “opportunity sites” or sites susceptible to change within the next ten years. Examples of buildings in the Core Zones 251 of 465 252 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 44 Following is a description of the character and recommended development approach for each zone. Core Zones West Core: These blocks are located along the Metra tracks adjacent to the transit stations. They include large office and residential buildings, and a new 15-story building under construction on Maple Street north of Grove Street. Mixed-use buildings between 165 and 198 feet in height (approximately 15 to 18 stories) should be accom- modated in this zone, similar in scale to the overall core density. A small public plaza and pocket park are recommended in the vicinity of Maple and Grove to add open space to downtown west of the tracks. Such open spaces would provide amenities for local residents and shoppers as well as visitors to the YMCA. Small convenience-level shops should also be considered at the ground floor of buildings on the northwest and northeast corners of Maple Avenue and Grove Street to add support shopping and services for resi- dents and employees in this zone. East Core: The East Core includes blocks developed with denser or larger buildings like the Evanston Public Library and 21-story modern Chase Bank Building. Mixed-use buildings between 165 and 198 feet in height (ap- proximately 15 to 18 stories) with retail space at the ground floor are recommended for future development in this zone. New retail space will be especially important on the east side of Orrington Avenue between Church Street and Davis Street to fill in the gap in the shopping “street wall” created by the Chase Bank of- fice complex. Realignment of the street and sidewalk along the east side of Orrington Avenue should be considered when vacant or underutilized sites are redeveloped. Elimination of the long access drive leading to the parking ga- rage under the Chase site will allow a more attractive and inviting streetscape to be established along with new on-street parking. Core: The Core Zone, which is surrounded and buffered by the Edge transitional zones, is where most new de- velopment in downtown has occurred. Recent developments have included several large sites with new mul- ti-story buildings reaching heights of 28 stories. The Core blocks are closest to the train stations and large parking decks, as well as the newly established en- tertainment corridor along Maple Avenue. To take full advantage of the denser development near the sta- tions and the increased activity occurring there, mixed-use development between 165 and 275 feet in height (approximately 15 to 25 stories) with ground floor retail is recommended. This zone could also be a location for a larger entertainment use such as an entertainment/recreation center with bowling and billiards and/or a teen center. 253 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 45 Central Core: The block bordered by Sherman Avenue, Orrington Avenue, and Church Street can and should be consid- ered the center or heart of downtown Evanston. It has a narrow triangular shape that was formed where the area’s grid street system converges and changes course along Church and Davis east of Sherman. It is highly visible along Church and Davis Streets from the east and west and Sherman and Orrington Ave- nues from the north and south, which are major driving and walking routes serving the area. It is also very visible from the two rail lines located a block to the west. This Central Core block is also located along Sherman Avenue, which is downtown’s main shopping corri- dor and includes Fountain Square, its central open space. Similar to the other potential development sites in the area, this block presents an opportunity to develop a taller and slimmer, rather than a wider and bulkier building that could be a physical and symbolic center- piece for downtown. Recent development interest has expressed this potential, and the concept of an iconic or focal building with high quality architecture and special lighting should be embraced. This location should accommodate the tallest building in downtown, with a building height in the range of 275 to 385 feet in height (approximately 25 to 35 stories) recommended. This range would be higher than the 275 foot maximum height recommended in the surrounding core area and the Central Core would be capped at 385 feet, which is approximately 25 percent higher than the tallest building in the surrounding core zone. The building should include a mix of uses, with consideration of lower floor office uses that serve the city’s growing entrepreneurial/technology-oriented business base. Ground floor retail should be incorporated along the perimeter of the overall block to maintain the shop- ping strength of Sherman Avenue as well as increase and enhance retail activity along Orrington Avenue. Reconstruction of the dated and deteriorated Fountain Square plaza should also be part of the redevelop- ment of this block to reestablish the plaza as the central and symbolic open space for downtown. 254 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 46 Edge Zones The Edge Zones are located on the fringe or perimeter of downtown, which includes mostly dense multi-family housing with varied architecture, building height, and density. These blocks provide a “bridge” or transition be- tween downtown’s denser, active core and its adjacent residential neighborhoods and Northwestern University. Northern Edge: Downtown, south of Emerson along Maple Avenue, has recently experienced significant new development activity, including modern mid-rise buildings with residential, office, hotel, and entertainment uses. A 15- story residential building is currently under construction along Emerson and a similar building with ground floor retail has recently been approved for the southwest corner of Emerson Street and Maple Avenue. Denser multi-family housing is located across the street on the north side of Emerson Street and to the west and east along Ridge Avenue, Green Bay Road, and Sherman Avenue. The north side of the street is zoned R6, which allows a building height of 88 feet (approximately 8 stories). Downtown’s Northern Edge along Emerson Street is envisioned as a predominately residential setting with retail uses near Maple Avenue and a building height of 88 to 165 feet (approximately 8 to 15 stories) is ap- propriate. Northwestern Edge: The Northwestern Edge is mostly located along busy Ridge Avenue, which like Emerson Street provides ar- terial road access to the area. Several large city blocks, located west of Ridge Avenue, include multi-family housing and institutional uses such as the YWCA and Methodist Pension Board national headquarters. Wrapped around the downtown core and extending south along the railroad tracks and Oak Avenue, , the Northwestern Edge includes mostly dense residential developments and some new condominiums being constructed near the intersection of Ridge Avenue and Clark Street. This subarea is seen as continuing to be predominately residential as small sites and blocks redevelop in the future. A building height of 66 to 110 feet (approximately 6 to 10 stories) is recommended, similar to its ex- isting building context. Examples of buildings in the Edge Zones. 255 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 47 Western Link: A Western Link zone is located along the eastern edge of Ridge Avenue extending from the alley located north of Church Street to the right-of-way line of Grove Avenue on the south. This district is characterized by residential and institutional buildings. The residential buildings are older, multi-story structures with courtyards and traditional yard areas. The Western Link is intended to promote a building scale and form that is compatible with the scale and form of buildings on the west side of Ridge Avenue. The buildings on the west side of Ridge Avenue are predominantly residential and institutional. Some of the existing institutional buildings are 3 to 4 stories while the residential buildings are typically 2 and 3 stories in height. The Western Link is an appropriate area for new residential development with buildings 66 to 88 feet in height (approximately 6 to 8 stories). Southern Edge: The Southern Edge zone is centered on the intersections of Grove Street and Oak Avenue and extends south around the intersection of Lake Street and Maple Avenue. This edge district includes important civic buildings such as the YMCA, the Masonic Temple, and the police and fire station. The YMCA generates a significant amount of pedestrian and vehicle traffic. The master plan recommends that the recreational programs of the YMCA be complimented with the addition of public open space in the immediate vicinity. One possible open space is represented on the plan for the property immediately west of the YMCA building. This open space should be created if the property can be acquired and the existing parking relocated. Even a small open space would provide significant benefits to the YMCA’s daycare and other programs. The Southern Edge is an appropriate area for new residential development with buildings 66 to 88 feet in height (approximately 6 to 8 stories) Eastern Edge: The Eastern Edge extends mostly along Chicago Avenue to Northwestern University from Lake Street. Chicago Avenue is a main route leading into and through the area. Similar to the west, the Eastern Edge has a predominantly residential character, but also includes small shops, large churches, and abuts the large Raymond Park at Lake Street. The mixed-use character of downtown starts to become evident along Chi- cago Avenue, which provides transition to the dense residential uses east along Hinman Avenue. Mixed-use development with residential and ground floor retail or office space is recommended for this zone in buildings of 66 to 110 feet in height (approximately 6 to 10 stories), similar to its existing context. A reorganization of the functional areas and landscaping of Raymond Park is also recommended to adapt this great open space to the current needs of downtown residents and visitors. 256 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 48 University Link: The northern most edge or transition zone of downtown is located along Clark Street, and provides a direct link to the Northwestern campus. These two blocks flank Orrington Avenue, where a significant number of pedestrians cross to and from the campus to visit, work, or live in downtown. Currently this edge does not provide an attractive portal or bridge between the bustling mixed-use district and renowned campus. South along Clark Street, several properties are underdeveloped, while campus buildings to the north are set back a wide distance from the sidewalk. The intersection of Clark Street and Elgin Road with Orrington Avenue, which is a main north/south route leading to the campus, is confusing, with pedestrians having to cross two streets to reach downtown. These conditions along with dense vegeta- tion on both sides of the street create a physical gap between the campus and mixed-use district. The realignment of Elgin Road and the closing of a short portion of Clark Street along the Northern Edge should be considered to: o Reduce the number of lanes and overall pavement width that pedestrians must cross. o Minimize confusion for motorists traveling through the Orrington Avenue intersection. o Extend Oldberg Park closer to the existing shops along Clark Street and Sherman Avenue. o Provide a larger and grander downtown open space at the front door of the university. To better frame this gateway intersection, the southwest and southeast corners of Clark Street and Orring- ton Avenue should be redeveloped with mixed-use “focal” buildings that include shops, restaurants, and outdoor cafes on the ground floor and residential or office above Building heights in this zone should be 66 to 88 feet in height (approximately 6 to 8 stories) to transition be- tween the large, predominantly older university structures and Orrington Hotel located south of Clark Street along Orrington Avenue. Traditional Zones There are three subareas of downtown that have a more traditional shopping street character with smaller build- ings and shops. These zones provide a special function, acting both as “downtown” shopping streets with specialty merchants and restaurants, and “neighborhood” convenience centers serving the daily shopping and service needs of the area’s growing residential population. Smaller scaled, mixed-use buildings are recommended for these zones to reinforce their traditional character and accommodate a wide range of retail and service businesses. The appropriate height and scale of buildings in these traditional districts are described below. 257 of 465 Section 6: Master Plan Development Framework Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 49 The traditional scale and character of the buildings in these zones should be conserved where feasible through adaptive reuse and façade improvements. Upper floors of existing and new buildings should especially be consid- ered for small professional service or entrepreneurial businesses. West Traditional: Davis Street, from the first alley east of Ridge Avenue to the Metra tracks, is a two-sided shopping street that has significant pedestrian activity. It is highly recognized by Evanston residents for its local stores and green, sustainable buildings. The Post Office, YMCA, and train stations are major activity generators that surround and activate this two-block stretch. Maintaining its scale and eclectic character is recommended. The West Traditional district should allow buildings in the range of 42 to 88 feet (approximately 4 to 8 sto- ries). North Traditional: To the north along Sherman, near the main “port of entry” for Northwestern University is another tradi- tional Evanston shopping block that should be maintained. This block is very active, especially with restau- rants. It has a large vacant storefront at the northeast corner of Sherman Avenue and Church Street that creates a north/south gap in shopping activity along Sherman and an east/west gap along Church where the Orrington Hotel and Library are located. A new commercial use or redevelopment of this corner with a mixed-use building is recommended to close the gap and bring additional activity to the core. This corner would also be a good location for office uses on the upper floors of existing and new buildings. The alley leading from Sherman Avenue to the small unique shops on the west side of this block along Ben- son, “Bookman’s Alley,” should be enhanced to facilitate pedestrian movement to the shops and create an- other special public space within downtown. The North Traditional district should allow buildings in the range of 38 to 60 feet in height (approximately 3 to 5 stories). . Examples of buildings in the Traditional Zones. 258 of 465 Section 6: Master Plan Illustrative Plan Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 50 South Traditional: There are three blocks of traditional commercial buildings along Sherman Avenue and Davis Street at the south end of downtown. Several active restaurants and pubs are located there as are small office businesses located on upper floors. A popular public plaza at the southeast corner of Orrington Avenue and Davis Street in front of the Chandler building, anchors this zone. While it is an active pedestrian place, this zone lacks a two-side shopping street experience due to the large unattractive parking deck on the east side of Sherman Avenue at Lake Street, and the lack of commercial buildings on the north side of Davis Street east of Orrington Avenue. With the increased activity and density in the adjacent downtown core blocks, these blocks should be targeted for mixed-use devel- opment that reinforces Sherman Avenue and Davis Street with new shopping street walls. Open glass storefronts with new uses across from the established shops and restaurants, would strengthen these retail locations and ex- pand commercial activity on two main streets leading into the Core. The South Traditional district should allow buildings in the range of 38 feet to 60 feet in height (approxi- mately 3 to 5 stories). I LLUSTRATIVE P LAN Based on the development framework recommendations, an illustrative plan was prepared to conceptually define potential building massing, site layouts, and open space design for the identified development opportunity sites (See Figures 6B, 6C, 6D, 6E, 6F: Illustrative Plan). Adoption of this Plan does not constitute a commitment on behalf of the city to pursue any specific concept, but rather to illustrate a range of concepts that may be appro- priate for further study. It is recognized that there may be other concepts that are consistent with the overall goals and objectives of this Plan and that these additional concepts may prove more suitable as the implementation of this Plan moves forward. The illustrated concepts are intended to convey potential development scenarios. Actual building locations, heights, and densities, as well as landscaping/parking layouts will vary as property owners, businesses, and devel- opers generate more detailed plans. The potential physical form of downtown is highlighted further in Figures 6G, 6H, 6I, 6J: Illustrative Plan - Perspective Views. The location of individual opportunity sites within sub- areas is shown in Figure 6K: Development Framework/Sites Composite. The illustrative plan defines mixed-use development concepts that in the next 10 years could accommodate ap- proximately 1,000 to 1,300 units of housing and approximately 135,000 square feet of retail space. The concepts indicate that downtown can physically accommodate the 10-year land use projections discussed in Section 5: Real Estate Market: Sherman Avenue Traditional Infill Concept looking north on Sherman (corner of Church and Sherman) 259 of 465 260 of 465 Section 6: Master Plan Illustrative Plan Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 51 • Potential new housing: 2,000 units (200 units per year) • Potential new retail space: 100,000 to 120,000 square feet • Potential new office space: 50,000 to 100,000 square feet Figure 6C: Illustrative Plan 261 of 465 Section 6: Master Plan Illustrative Plan Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 52 Figure 6D: Illustrative Plan 262 of 465 Section 6: Master Plan Illustrative Plan Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 53 Figure 6E: Illustrative Plan 263 of 465 Section 6: Master Plan Illustrative Plan Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 54 Figure 6F: Illustrative Plan 264 of 465 Section 6: Master Plan Illustrative Plan Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 55 Figure 6G: Illustrative Plan: Perspective View: Looking Northwest Figure 6H: Illustrative Plan: Perspective View: Looking Southwest 265 of 465 Section 6: Master Plan Illustrative Plan Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 56 Figure 6I: Illustrative Plan: Perspective View: Looking Southeast Figure 6J: Illustrative Plan: Perspective View: Looking Northeast 266 of 465 267 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 57 P UBLIC S PACE The development framework and illustrative plan also make recommendations for enhancing existing open spaces and creating new spaces that better contribute to downtown’s human scale, lively pedestrian character and public amenities. Following is a description of the concepts for each space: Northern Plaza: (Enhanced) The open space between the Optima Horizons residential building and Northwestern University’s office building on the south side of Elgin Road currently has a somewhat hidden water feature, little seat- ing, and limited access from the sidewalk along Elgin. The illustrative plan highlights how this park could be enhanced to make people more aware of its presence as a public space and to increase its use (See Figure 6L: Northern Plaza Concept). The concept shows the following potential changes: • Organized, intimate gathering spaces and seating areas. • New landscaping in raised planters, site furniture (benches, trash receptacles, etc.), and paved walks and surfaces. • More convenient and visible pedestrian access. • A central location for public art, visible from Elgin Road. Chicago Avenue Park (New) Chicago Avenue generally has an active, retail character at street level, but lacks open space on the northern edge of downtown. The illustrative plan recognizes an opportunity for a new public park at the site of an existing sur- face parking lot north of Church Street and the Women’s Club of Evanston (See Figure 6M: Chicago Avenue Park Concept). A short-term option for this parking lot would be to add landscape buffering and decorative fencing to visually screen the parking area. All new and enhanced landscape treatments should utilize drought- tolerant, native plants. Over the long term, this site has potential for a number of activities and amenities due to its proximity to the library, shops, the university, and multifamily housing. These could include a reading garden, a play- ground, a sculpture display, garden plots, open space for active recrea- tion, and intimate gathering spaces with seating. Another option that should be consider by the city is to seek outside (government or foun- dation) funding for development of a woman’s-themed park at this location to take advantage of the site’s proximity to the Woman’s Club and the Woman’s Christian Temperance Union. Figure 6L: Northern Plaza Concept Figure 6M: Chicago Avenue Park Concept 268 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 58 Whatever the plan, strong consideration should be given to placing easily accessible, user-friendly parking under the new green space. Such parking should be made available “after-hours” for use by downtown visitors and busi- ness patrons. Oldberg Park: (Enhanced/Expanded) The half-acre Oldberg Park serves as a visual green buffer at the north edge of downtown at the front door to the Northwestern campus. Surrounded by busy streets on all sides, the space is underutilized due to a lack of seating and organized gathering areas, and the predominance of its mounded lawn area. The concept shows the following potential changes (See Figure 6N: Oldberg Park Concept): • Expanding the Park by eliminating a small por- tion of Clark Street and parking to the south and turning it into a pedestrian space, with outdoor cafés and seating pockets. • Providing a stronger/safer pedestrian connection to and from the campus. • Incorporating more organized gathering spaces/seating areas. • Consider improving alleys to serve as alternate pedestrian routes and usable amenities • Defining the edges and buffering the busy streets with new landscaping and/or decorative fencing. • Adding new site furniture including benches, lighting, and trash receptacles. To make up for parking taken out along Clark Street, the concept shows parallel parking on the east side of Sherman Avenue from the intersection of Elgin Road to the alley on the south, as well as on both sides of Elgin Road. Also, there could be surface parking lo- cated behind the new development on the southwest corner of Clark and Orrington with a pedestrian connection to the shops and Old- berg Park. Figure 6N: Oldberg Park Concept Oldberg Park Concept looking east across Sherman. 269 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 59 Bookman’s Alley: (Enhanced) This unique multi-use alley serves not only as a functional ser- vice drive, but also as a pedestrian connection between Benson Street and Sherman Avenue. A courtyard space, located at the rear of the buildings lining Sherman Avenue, is used as the en- trance to Bookman’s Alley and Frame Shop. The plan shows how the alley could be upgraded with special paving, pervious pavers, signage, gateway features, landscaping, and overhead lighting to attract pedestrians, increase opportuni- ties for day and night activities, and connect two active retail streets (See Figure 6O: Bookman’s Alley Concept). Green streetscape elements could also be incorporated into the court- yard to form an outdoor reading garden with additional land- scaping, moveable tables and chairs, benches, and a focal point sculpture or water feature. See also Varsity Theater strategy (Objective 6, p. 41). Bookman’s Alley Concept showing new paving, landscaping and signage/banners. Figure 6O: Bookman’s Alley Concept 270 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 60 Fountain Square: (Enhanced/Expanded) Fountain Square has historically been recognized as the “center” of downtown, as well as its main plaza and events space. The plaza has been deteriorating, its planters are overgrown and too large and high, and residents rarely use it as a gathering/public space. The design and implementation program for Fountain Square must be approached in a comprehensive manner that addresses all intersections and gives due consideration to all relevant plan objec- tives. The illustrative plan highlights significant enhancement of the space, including possibly expanding its design ap- proach throughout the Davis Street, Sherman Avenue, and Orrington Avenue intersection to form a larger, more visible “civic heart” space for downtown. 271 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 61 The Fountain Square Concept A shows the following potential changes: Spaces • Closing Orrington Avenue between Grove and Davis Streets to extend the Chandler building plaza at the southeast corner of the intersection. • Adding a rectangular public space to the northeast corner of the intersection at grade level, to “mirror” an expanded Chandler plaza. • Incorporating the Sherman Plaza corner as well as the southwest corner of Davis and Sherman into the de- sign. Features • A larger focal point water feature in the expanded Chandler plaza on center with Orrington Avenue that would be visible from Davis, Sherman and Orrington. • Maintain and enhance the war memorials. Consider—with participation by veterans groups—options that would increase the memorials’ visibility and prominence. • Upgrading all spaces with new planters, benches, water features, special features, signage, and landscaping. • Unifying the entire intersection with the same brick pavers and site furniture. • Providing clearer, logical pedestrian crossings throughout the intersection. • Adding public art in all the spaces. • Adding outdoor cafés for the restaurants along Sherman be- tween Davis and Grove. • Making façade improvements to the 1600 Orrington building overlooking the existing Foun- tain Square space. Any alteration of street right-of-way including the closing of Orrington Avenue should only be considered in light of detailed traffic studies and only after completion of the city’s Multi-modal Transportation Study. Raymond Park: (Enhanced) The 1.8-acre Raymond Park is the largest park/open space in downtown. The Plan recognizes that some improvements of Raymond Park are cur- rently underway (e.g. the addition of sculpture to the park) and it suggests other ideas for updating and reorganiz- ing the park, allowing for more activity by a wider range of people. The landscaping, benches, and fountain of Fountain Square should be upgraded. 272 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 62 The concept shows the following potential changes (See Figure 6P: Raymond Park Concept): • Relocating the playground to the Park’s east side away from the more heavily traveled Chicago Avenue. • Redesigning the pedestrian paths to provide a larger central lawn area for active or passive use. • Incorporating a gazebo or shelter within a cen- tral paved area for seating/gathering and super- vising the playground. • Buffering the edges and highlighting the en- trances of the park with new trees and landscap- ing. • Adding new site furniture including benches, lighting, signage, and trash receptacles. • Adding a concrete sidewalk along the southern edge on Lake Street. • Added studies and more detailed analysis of the improvement options are needed. Maple/Grove Plaza: (New) Downtown west of the Metra/CTA tracks is underserved by open space. The illustrative plan shows a new park/plaza located on the north side of Grove, between Maple and Oak Avenues (See Figure 6Q: Maple/Grove Plaza). This space could be a corner plaza as shown in the concept or a center plaza depending on whether the partial or full block is redeveloped in the future. Such a plaza could include site amenities such as landscaping, seating, public art, a water feature, and possibly a tot lot. The YMCA building’s massing should be considered in the design of any corner plaza. Grove Street Park: (New) The illustrative plan shows another potential location for a new downtown public space replacing an existing surface parking lot mid-block on Grove Street between Maple and Oak Streets (See Figure 6R: Grove Street Park). This park would provide residents with a place for active recreation and gath- ering. Some of the amenities could include landscaping, public art, open lawn space, garden plots, and seating. An interim option for this parking lot would be to add landscape buffering and green elements to the parking area. Figure 6P: Raymond Park Concept Figure 6Q: Maple/Grove Plaza Figure 6R: Grove Street Park 273 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 63 Library Plaza: (Enhanced) The plaza in front of the Library along Church Street has overgrown multi-stem trees leaning toward its front wall. Removing those that have become too large for the spaces and replanting this area with single-stem deciduous trees and low shrubs/perennials has potential to open up the views to this public landmark. Oak/Church Plaza: (Enhanced) The plaza in front of the office building on the northeast corner of Oak and Church currently is underutilized. The plan recommends adding new planting, seating and paving for lunchtime visitors. Streetscape: As noted earlier, the city has made significant improvements to the downtown streetscape since 1989 that have contributed positively to its pedestrian character and “green” image. Most sidewalks are an appropriate width and in good condition. Most streets have trees in grates, trees in lawn parkways, or raised planters with landscaping. Most sidewalks and plazas in the Core have brick pavers, while the sidewalks in the residential areas are concrete. Adding new street trees every 25 to 35 feet on all downtown streets where feasible and maintaining or fixing all brick paver and concrete sidewalks in disrepair would reinforce the area’s image and feel as a pedestrian friendly environment. Several sidewalks should be en- hanced with new paving, landscaping, and/or lighting, primarily on the east and west edges of downtown. The following streetscape changes or reconfigurations should also be considered where feasible: • Consistency of streetscape elements, such as lighting, signage, bicycle racks and street furnishings; • “London-style” bollards at appropriate locations to better separate traffic from pedestrians and enhance safety; • Interim physical and appearance-related improvements to viaducts; and • At corners and crosswalks limit traffic signs, newspaper vending machines (which should be in the form of consolidated newspaper “corrals”), utility poles, mail boxes, and street light control boxes so as to create “clear zones” that enhance pedestrian safety and traffic flow. Maple Avenue from Church to University Place – The sidewalk widths along Maple are narrow, especially in front of the parking garage and movie theater. Narrowing the street lanes, widening the sidewalks, creating a large bumped-out pedestrian area at the movie theater entrance, and adding street trees in grates. Orrington Avenue from Davis to Church – Eliminating and relocating the existing parking ramp, adding new diagonal parking on the east side, creating a more continuous sidewalk, and adding street trees and landscaping in planters. Many Downtown streetscapes contribute to its “green” character. 274 of 465 Section 6: Master Plan Public Space Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 64 Benson Avenue from Church to Clark – Potentially narrowing the street width, widening the west sidewalk adjacent to the diagonal parking, and creating small paved areas for retail vendors could enhance and activate this block. This block should also be evaluated as a possible site for a new farmer’s market. “Benson Avenue Market” concept from the charrette. 275 of 465 Downtown Evanston Plan Update (As Adopted by the Evanston City Council –February 9th, 2009) 65 SECTION 7: ZONING CRITIQUE AND RECOMMENDATIONS The existing zoning regulations in downtown Evanston were adopted in 1993. There are currently 11 different zoning classifications within the planning boundaries of downtown Evanston. These classifications include R5 and R6 residential districts; an O1, office district; the C1 and C2, Commercial Districts; an OS, open space district; D1, D2, D3, and D4, downtown districts, and the RP, research park district. The current zoning rules are often rigid, confusing, and impractical in the face of real estate market trends. For example, more than one-third of all property in the downtown zoning classifications is subject to a 42-foot height limit, which equals a three or three and one-half story structure, depending on the building’s architecture. This height limit is more typical of a suburban downtown on the outer edge of the Chicago metropolitan area but is out of sync with the vibrant, walkable downtown that Evanston has always had. In practice, the height limit has not functioned as a restriction so much as a starting point for negotiations between developers and the city about a project’s height and overall size. In granting these planned development allowances from the zoning ordinance height limits, the city has helped accommodate market demand for office, commercial, and more recently residential space. However, the routine grant of such allowances by the city has left members of the public with the perception that the current rules are meaningless and that all decisions are strictly “ad-hoc” and the results unpredictable. The purpose of this current effort is to update city development standards and shift the focus of future regulations from the business, commercial, and residential land use regulations to a designed-centered approach that will ad- dress building orientation and location relative to the street, the shape and function of the public realm (that is, the streets, sidewalks, streets, and open spaces), the scale of buildings in both height and mass, and the relationships of adjacent buildings and downtown blocks to one another. This section critiques seven aspects of the existing zoning regulations and provides recommendations for revising downtown zoning policies to achieve the community’s goals for a desirable urban form. C URRENT Z ONING R EGULATIONS D O N OT R EFLECT AN U RBAN F ORM Evanston’s Downtown Planning Committee (DPC) has recommended form-based development policies (i.e., the committee’s description of traditional districts is one such policy). The recent downtown planning charrette made similar recommendations by calling for the city to establish “build-to” lines and form-based restrictions on new development. An analysis of existing zoning highlights the “disconnect” between current zoning policies and downtown urban form: • Some downtown zoning districts extend beyond the boundaries of the downtown planning area. • Height limits established by downtown zoning are inconsistent. For example, the current zoning map shows that along the southern edge of downtown, which the DPC describes as a transitional district, three distinct height limits apply. Along the north side of Lake Street between Chicago and Maple Avenues some properties are allowed up to 85 feet as-of-right while others are limited to 42 feet and yet still others could achieve a 276 of 465 Section 7: Zoning Critique and Recommendations Current Zoning Regulations Do Not Reflect an Urban Form Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 66 height of 165 feet with the grant of development allowances. Developers are expected to demonstrate a public benefit before the grant of development allowances but this requirement has been loosely administered. • In the D2, D3, and D4 downtown zoning districts the vast majority of buildings abut the sidewalk. But despite this being the rule rather than the exception, the zoning administrator is currently required to make a case–by- case determination as to whether the zero setback is in “context” with surrounding properties, with the single criteria being whether the “street facing facades or other principal buildings form a substantially continuous setback along the public right-of-way.” • Many of the city’s urban design standards in the Design Guidelines for Planned Developments that relate to building location and ground floor retail should be part of the zoning code and should apply to all development. Urban Form Recommendations The zoning code should define character areas consistent with the recommendations of the downtown planning charrette. The downtown planning charrette suggested character districts that, if implemented, would result in a downtown with a clear and pronounced urban form. The character map produced during the charrette suggested various “core” districts; several “traditional” districts; “edge” districts; and a “university link” district. These suggested districts would establish a more defined and refined urban form for downtown Evanston. The core areas would allow for high-density, high-rise construction. Table 7A below presents the types of zoning con- trols that would implement the charrette’s recommendations for downtown urban form. The plan and map includes three groups of “character districts”: 1) low-rise, low-density traditional districts where the city has small-scale shopping districts; 2) “edge” districts that would allow for a transition from the higher den- sity core to the residential districts outside of downtown; and 3) a high-density, high-rise core for the downtown. Table 7A: Zoning for Urban Form Maximum Height (feet) Maximum Floor Area Ratio Character Districts Base w/Bonuses Base w/Bonuses North Edge 88 165 3.5 6 West Edge 66 110 3 5 East Edge 66 110 3 5 South Edge 66 110 3 5 University Link 66 88 2.75 4 West Link 66 88 2.75 4 West Core 165 198 5 6 East Core 165 198 5 6 Core 165 275 5 10 Central Core 275 385 7.5 12 West Traditional 42 88 3 4.5 South Traditional 38 60 3 4.5 North Traditional 38 60 3 4.5 277 of 465 Section 7: Zoning Critique and Recommendations The Research Park (RP) Zoning District is Out of Date Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 67 T HE R ESEARCH P ARK (RP) Z ONING D ISTRICT IS O UT OF D ATE In the early 1980s the city developed a plan for a high-tech research park within the downtown and adopted zon- ing consistent with this plan. The research/ business park zoning classification for a major portion of downtown would reserve this area for “applied research and high technology firms” and for “light industry, processing, and distribution facilities”. By the mid-1990s it was clear that this was no longer realistic. This type of development did not occur. The current RP zoning district continues to be problematic because it is so closely tied to a plan the city is no longer pursuing. The problems raised by this out-of-date zoning include: • The zoning ordinance ties approvals for planned developments, approvals for planned development allow- ances, and site plan approvals to representations and conclusions that a proposed project implements the goals and objectives of the Research Park master plan. • The RP zoning requires certain properties on Maple Avenue to have 13- to 15-foot setbacks and some build- ings have already been built to meet that standard. This is contrary to the recommendations from the down- town planning charrette where the charrette designers illustrated how buildings on this portion of Maple Ave- nue should be brought closer to the street. Research Park Zoning Recommendations Much of the existing RP district should be incorporated into the new “core” zoning classification. Tall buildings like “Optima Views” (1720 Maple) have already been successfully located within the RP district. This tall building is not out of place. The existing RP district is compatible with the “core” classification in that it currently hosts bulky, high-traffic ge- nerating land uses. Relatively new uses within the RP district include a parking garage, hotel, and a movie theater that are also compatible and appropriate for a “core” zoning classification. The construction of the new movie theaters within the RP district established this area as downtown’s central loca- tion for entertainment and night life. The new “core” zoning would continue to foster the development of this area as an entertainment district. B UILDING H EIGHT AND S CALE F INDINGS • Decisions about building scale and height appear to be ad-hoc and not based on policy. Despite that, many of the larger, taller projects that have gone up in the last decade are of high quality and have made downtown more vital. Shortcomings of the current zoning regulations with respect to height and scale include the follow- ing: Exceptions and modifications to downtown height and FAR regulations appear to be the rule rather than an exception. No one with a stake in downtown zoning—including landowners, developers, citizens, ap- pointed and elected officials—are able to predict with any certainty the size and scale of any future project. • Existing zoning bears little relationship to the changes in scale and density that have already occurred in down- town during the last 10 years. • There have been at least 10 buildings approved in the last decade with a height of 100 feet or more. Several buildings, including the Park Evanston (1630 Chicago), Sherman Plaza (807 Davis), and Optima Views (1720 Maple) range from 220 to 260 feet in height. On the whole all of these buildings have enhanced the downtown skyline and the residents of these buildings have brought a vibrancy and economic vitality to downtown. This 278 of 465 Section 7: Zoning Critique and Recommendations Building Height and Scale Findings Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 68 supports a finding that downtown is an appropriate location for larger buildings than are permitted under cur- rent zoning. • A compact, dense, and high-rise downtown is appropriate for a central location with excellent mass transit service, a strong employment base, and a high level of amenity in terms of shopping, restaurants, entertain- ment, and culture. At the same time, one of the key things that makes downtown Evanston truly special is the fact that higher intensity development exists in a setting that also includes lower intensity “traditional” areas. These traditional areas provide a marked contrast to the mid- and high-rise buildings that have emerged in re- cent years. The sense of balance provided by this mix of building heights and development intensities is a positive, defining feature of downtown and one of the key features of this plan. If downtown development had been built according to a strict application of the existing rules, the vibrant, eclectic character of down- town Evanston would not have emerged. Building Height and Scale Recommendations • The scale and height of buildings downtown should reflect the fact that downtown is the central place within the City of Evanston. • The scale and height of buildings downtown should reflect that downtown is an appropriate location for high- rise, high-density, and mixed-use development. • The density, height, and scale of buildings downtown should reflect the city’s desire for a compact and walk- able environment that supports and strengthens the pedestrian character of downtown streets. The density permitted downtown should be compatible with goals of making downtown a transit-oriented environment that facilitates access to and use of public transit. • The scale and height of buildings permitted downtown should reflect the fact that downtown has the follow- ing advantages as a place for tall and dense buildings: o Transit access o Strong employment base o Existing pattern of tall buildings o Excellent infrastructure and utilities o Excellent public services The contrasting scale and intensity of development among downtown subareas is a defining characteristic of downtown Evanston. 279 of 465 Section 7: Zoning Critique and Recommendations Downtown Parking Findings Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 69 D OWNTOWN P ARKING F INDINGS An onsite survey of actual parking occupancy was conducted at the six most recently constructed downtown resi- dential and mixed-use buildings (all built since the year 2000). Additionally, interviews and written surveys were performed with developers and condominium presidents or their representatives. These interviews included a fo- cus group and numerous telephone and e-mail conversations. The properties and their actual parking demand rates (expressed in spaces per dwelling unit) are described on page 33. A complete tabulation of on-site characteristics and results can be found in Appendix B. According to the parking demand research conducted as part of this planning effort, existing residential parking requirements are too high. Requiring the provision of excess parking may work against the city’s goals for a peo- ple-centered, pedestrian-oriented and transit-supportive downtown. Downtown’s compact form and the proximity of shops, restaurants, schools, religious institutions, jobs, to mass transit and residential areas in and around down- town have combined to reduce the demand for parking in the downtown. Preliminary findings from downtown parking demand studies indicate that residential buildings do not need as much parking as is currently required. • Downtown parking requirements may be a barrier to creating new jobs and the establishment of new busi- nesses downtown. There are many small lots and small buildings downtown that could be redeveloped or expanded, but the current parking requirements are impossible to achieve at these locations nor do necessarily they reflect actual demand for parking for the potential new uses. • The City of Evanston has constructed more than 3,300 parking spaces in garages downtown. There is ample on-street parking available too. These public parking areas reduce the need for individual businesses to pro- vide separate and exclusive parking for their businesses. Downtown Parking Recommendations • Downtown parking requirements should be more flexible and residential parking requirements should reflect survey findings regarding the use of parking in new buildings. • Downtown parking regulations should raise the parking exemption for businesses under 3,000 to an exemp- tion that applies to businesses under 4,000 square feet in floor area. A more generous exemption is appropri- ate and the higher exemption would help support the types of local, independent businesses least likely to be able to provide on-site parking. Relaxing the parking requirements for small businesses will support city goal of encouraging a compact and walkable downtown. • Parking should not be required in the proposed traditional districts. These are pedestrian-scale shopping dis- tricts that would be adversely affected by the addition of parking lots. • Residential parking requirements should be revised on the basis of the 2007 survey of parking demand within downtown residential buildings. The results of that research suggest that the following minimum parking ra- tios are appropriate: 1 space for dwelling units up to 800 square feet; 1.25 for dwellings up to 1,500 square feet; and 1.5 spaces for dwellings over 1,500 square feet. Centrally-located public parking has worked well in Evanston. 280 of 465 Section 7: Zoning Critique and Recommendations Planned Development Review Findings Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 70 P LANNED D EVELOPMENT R EVIEW F INDINGS Current zoning relies too heavily on planned development review. Requiring such review for buildings with as few as 24 dwelling units and as little as 20,000 square feet is too strict. These low thresholds may discourage investors from building smaller projects in the downtown. The requirement that all planned developments conduct a market study and traffic impact study is too costly for smaller projects in the downtown. Planned Development Review Recommendations A form-based code will eliminate the need for most planned development reviews and approvals. However, pro- jects seeking floor area and building height above the base limitations should be subject to a downtown bonus re- view process. In addition, larger buildings (i.e. building’s that exceed a floor area ratio of 3 or a height of 110 feet) within the “core areas” of downtown should be subject to major project review focusing on issues of urban design, site planning, and appearance review. Most of the public review (versus administrative review) for downtown buildings should apply to projects asking to go above the “base” floor area ratios and building height limitations through the use of public amenity bonuses. The standards and requirements currently enforced through planned development review should be incorporated into the form-based zoning ordinance and should be self-executing standards. The city’s Site Plan and Appearance Review Committee (SPAARC) should be responsible for the administration of these site planning, urban design, and appearance standards. As part of the adoption of a form-based code, the authority of the Site Plan and Ap- pearance Review Committee to enforce appearance standards should be strengthened and its membership ex- panded to include representatives of the Plan Commission and others deemed appropriate because of their back- ground and/or expertise. D EVELOPMENT A LLOWANCES AND E XCEPTIONS F INDINGS The allowance and exception process that is commonly used in approving planned development projects is not working. Such allowances and exceptions have lowered people’s confidence in the planned development process. Residents of Evanston see downtown development review as an ad-hoc, case-by-case assessment where decisions are made by City Council without sufficient consideration of the principals of comprehensive planning and the tenets of good urban form. Current development allowances are permitted when the plan commission and city council find that a project in- corporates public benefits as described in Section 6-3-6-3. However, the public benefits listed there are vague and general. In recent planned development cases, the purported public benefits developers offered in exchange for allowances include “the payment of taxes,” the “redevelopment of vacant land,” and “the creation of jobs.” These benefits are not unique or specific to a development project and do not relate to the immediate impacts on the neighborhood. Development Allowances and Exceptions Recommendations The process of “allowances” and “exceptions” should be eliminated. 281 of 465 Section 7: Zoning Critique and Recommendations Planned Development Design Guidelines Findings Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 71 The city should allow as-of-right development that is consistent with the recommendations embodied in the pro- posed character districts. However, above a certain height or square footage threshold, the city should require that builders earn bonuses for added floor area or density. The available bonuses should reflect the city goals for down- town and citywide development. A list of possible bonuses would include: • Underground parking or loading • Whole-building sustainability (e.g. Gold/Platinum LEED certification or equivalent) design • On-site affordable housing (in excess of the city’s minimum requirements) • Affordable office space • Financial contributions to public parks/open space improvements • Above-grade parking wrapped by habitable floor area • Landmarks preservation (adopt-a-landmark) • Streetscape and alley improvements • Public Plazas • Façade Improvements P LANNED D EVELOPMENT D ESIGN G UIDELINES F INDINGS Much of what the city would like to require of developers in the downtown is currently expressed as design guide- lines for planned developments. In the future, smaller properties along Davis Street and Sherman Avenue will be redeveloped and these projects will not be subject to planned development review or the planned development guidelines. Planned Development Design Guidelines Recommendations The standards and site planning criteria embodied in the planned development design guidelines should be adopted as part of a form-based code for downtown. If these standards and criteria are adopted as part of the form-based code then the planned development design guidelines will not be needed. New downtown zoning should include a variety of form-based standards, including the following: Activating Ground Floor Spaces The first floor retail spaces should include store windows and prominent entrances that enhance the pedes- trian shopping environment. Design standards should encourage display and shop windows that help acti- vate streets and create interest for shoppers and pedestrians. Upper-Story Setback Requirements After reaching a maximum street wall height, the code would establish some minimum required setback. The height or level of upper story setbacks would vary by zoning classification. 282 of 465 Section 7: Zoning Critique and Recommendations Planned Development Design Guidelines Findings Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 72 Apply Build-to Lines Build-to lines would be tied to a base zoning map or a regulating plan. These regulations would require that new buildings be constructed out to the edge of the public right-of-way or, in the proposed transitional dis- tricts, to be in line with the pattern of existing buildings on the block. Conceal Above-grade Parking in New Developments Parking structures would be required to be concealed and separated from the street by residential, office, or retail floor space. 283 of 465 Downtown Evanston Plan Update (As Adopted by the City Council—February 9th, 2009) 73 SECTION 8: FORM-BASED ZONING FOR DOWNTOWN This section, which begins on the following page, contains a concept draft of an alternative zoning approach for downtown Evanston. These concepts build upon the work of the Downtown Planning Committee and the master plan recommendations in Section 6 of this report. 180° Design Studio has prepared massing and bulk diagrams designed to help assess the proposed zoning approach for edge, traditional, and core areas of the downtown. 284 of 465 Downtown Evanston Plan Update (Plan Commission Revised Draft–October 27, 2008) 76 FORM-BASED ZONING FOR DOWNTOWN: CONCEPTUAL STRATEGY 1. ZONING DISTRICTS ........................................................................................................................79 2. RD, RESIDENTIAL-DOWNTOWN TRANSITION DISTRICT...........................................................................81 2.1. Description.....................................................................................................................................................81 2.2. Building Placement..........................................................................................................................................81 2.3. Building Profile................................................................................................................................................81 2.4. Parking..........................................................................................................................................................83 2.5. Use...............................................................................................................................................................85 2.6. Floor Area......................................................................................................................................................85 3. DT, DOWNTOWN TRADITIONAL DISTRICT ............................................................................................87 3.1. Description.....................................................................................................................................................87 3.2. Building Placement..........................................................................................................................................87 3.3. Building Profile................................................................................................................................................87 3.4. Parking..........................................................................................................................................................90 3.5. Use...............................................................................................................................................................91 3.6. Floor Area......................................................................................................................................................91 4. DC, DOWNTOWN CORE DISTRICT......................................................................................................93 4.1. Description.....................................................................................................................................................93 4.2. Building Placement..........................................................................................................................................93 4.3. Building Profile................................................................................................................................................93 4.4. Parking..........................................................................................................................................................96 4.5. Use...............................................................................................................................................................98 4.6. Floor Area......................................................................................................................................................98 5. PUBLIC BENEFIT BONUSES ............................................................................................................101 5.1. Intent...........................................................................................................................................................101 5.2. Bonus Threshold...........................................................................................................................................101 5.3. Features Eligible for Public Benefits Bonus.........................................................................................................101 5.4. Public Benefits Summary Table .......................................................................................................................102 5.5. Underground Parking and Loading...................................................................................................................102 5.6. Whole-building Sustainability...........................................................................................................................103 5.7. Affordable Housing........................................................................................................................................104 5.8. Affordable Office Space..................................................................................................................................105 5.9. Public Park/Open Space Improvements............................................................................................................105 5.10. Above-Grade Parking Concealed by Habitable Floor Space..................................................................................106 5.11. Landmark Preservation...................................................................................................................................107 5.12. Streetscape or Alley Improvements..................................................................................................................108 5.13. Public Plazas................................................................................................................................................109 5.14. Façade Improvements....................................................................................................................................110 285 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy A Plan and Form-based Code for Downtown Evanston 77 6. ADMINISTRATION.........................................................................................................................111 6.1. Review and Approval.....................................................................................................................................111 6.2. Decision-making Criteria.................................................................................................................................112 6.3. Submittal Requirements..................................................................................................................................112 6.4. Elimination or Reduction of Bonus Features.......................................................................................................112 7. DESIGN STANDARDS AND GUIDELINES .............................................................................................115 7.1. Intent...........................................................................................................................................................115 7.2. Applicability..................................................................................................................................................115 7.3. General Standards.........................................................................................................................................115 7.4. Sustainable Design........................................................................................................................................116 7.5. Articulation...................................................................................................................................................116 7.6. Fenestration..................................................................................................................................................116 7.7. Entries.........................................................................................................................................................117 7.8. Utilities and Service Areas...............................................................................................................................117 7.9. Parking........................................................................................................................................................117 7.10. Lighting .......................................................................................................................................................118 7.11. Administration...............................................................................................................................................118 286 of 465 287 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 1. Zoning Districts Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 79 1. Zoning Districts 1.1. Downtown Evanston is classified into the following zoning districts: 1.1.1. RD, Residential-Downtown Transition (see Sec. 2, p. 81) 1.1.2. DT, Downtown Traditional (see Sec. 3, p. 87) 1.1.3. DC, Downtown Core (see Sec. 4, p. 93) 1.2. The boundaries of these zoning classifications are shown in Figure 1.1. Figure 1.1 288 of 465 289 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 2. RD, Residential-Downtown Transition District Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 81 2. RD, Residential-Downtown Transition District 2.1. Description The RD, Residential-Downtown Transition district is primarily intended to ac- commodate residential and mixed-use development on the edges of down- town. The RD district allows new development that is generally in keeping with the size and scale of buildings that currently exist in the R6, R5 and other non-downtown zoning districts found around the periphery of down- town. RD zoning generally corresponds to the downtown plan’s University Link and “edge” character districts. 2.2. Building Placement 2.2.1. Regulations governing where buildings may be placed on a lot help ensure that new construction in RD districts will match the established development pattern in downtown edge areas. 2.2.2. The outer perimeter of buildings must be placed within the “build-to zone” (dark shaded area) shown in Figure 2.1, ex- cept as otherwise expressly provided in this chapter. Editor’s note: Because of the varying development patterns that exist in edge areas, it may be necessary to devise different standards for different blocks, or establish building “frontage” standards for different building types (e.g., houses, courtyard buildings, apartment buildings, commercial buildings, etc., A. Building setback abutting street right-of-way: 15’ min./25’ max. B. Building setback abutting interior side property line: 3’ min.; none required if building on abutting lot has 0’ interior side setback C. Building setback abutting rear property line: 0’ min. 2.3. Building Profile 2.3.1. Height A. Building height limits are established to ensure reasonable, predictable limits on maximum building height and help en- sure that the height of new buildings is in keeping with the established character of downtown transition areas. B. Two building height limits are established for the subareas that makeup the larger RD district: (1) a maximum (as-of- right) “base” height and (2) a maximum “public benefits” height. The base height limit applies to all buildings; it is the Figure 2.1 Figure 2.2 290 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 2. RD, Residential-Downtown Transition District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 82 maximum height allowed as-of-right for any building. Only projects that provide extraordinary public benefits, in accor- dance with Sec. 5 (Public Benefits), are eligible for the “public benefits” building height limit. Maximum height lim- its, expressed in feet are as follows: District Maximum Base Height (feet) Max. Public Benefit Height (feet) RD-1 66 88 RD-2 66 110 RD-3 88 165 C. Any above-grade parking floor is counted for the purpose of measuring building height. D. Architectural features or rooftop accessory structures, such as heating and ventilation equipment and antennas are not counted as stories, nor are parapets or architectural fea- tures that are designed to screen such equipment. All heat- ing, ventilation, and similar rooftop equipment must be screened and enclosed and such enclosure may not ex- ceed 20 feet in height. Any such enclosure must be set- back a distance of at least 10 feet from any front or side building wall, however, for buildings 4 stories or less the front wall setback must be equal to 10% of the building depth and the side wall setback must be equal to 10% of buildings width. 2.3.2. Upper-story Step-backs Upper-story building step-backs help mitigate the visual im- pact of taller buildings (as viewed from street level). All floors above the 4th must be set back a minimum of 10 feet from building lines adjacent to street rights-of-way. Editor’s Note: As an alternative to a “fixed” step-back dimension, the minimum step-back could be tied to lot depth (e.g., all floors above the 4th floor must be setback X% of the lot depth (not to exceed 30 feet) from the front building wall… Figure 2.3 291 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 2. RD, Residential-Downtown Transition District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 83 2.3.3. Upper-story Building Coverage A. Limits on upper-story building coverage help mitigate the visual impacts that taller buildings can have when located near neighborhood areas with a lower-intensity (smaller building) character. They also promote slender building profiles on upper floors and thereby help preserve views. B. In the RD district, no floor above the 4th floor may cover an area in excess of 65% of the lot area. (See Figure 2.2– Figure 2.4) 2.3.4. Building Frontage Building frontage standards address the ground-floor profile of buildings. Such standards work with building placement stan- dards to help ensure an appropriate relationship between buildings and the sidewalk, which in turn, helps create a safe and pleasant pedestrian experience. To address the range of contexts and frontage patterns found in the RD district, differ- ent frontage standards are established for different building types as follows: Editor’s note:: Because of the varying development patterns that exist in edge ar- eas, it may be necessary to devise different standards for different blocks, or estab- lish building “frontage” standards for different building types (e.g., houses, courtyard buildings, apartment buildings, commercial buildings, etc.,) General concepts for such standards follow: A. All buildings must be oriented to street with street-facing windows and doors B. Commercial building: allow (1) storefront design with build- ing frontage standards similar to DT and DC; or (2) stoop or porch design C. House: stoop or porch design; windows/door+15%+; ga- rage orientation stands D. Rowhouse: stoop or porch design; E. Apartment building: stoop or porch design; 2.4. Parking 2.4.1. Spaces Required A. Bicycle: Minimum one bicycle parking space per 10 vehi- cle parking spaces provided. Figure 2.4 292 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 2. RD, Residential-Downtown Transition District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 84 B. Residential: Minimum 1 parking space per dwelling unit (0–800 sq. ft.); 1.25 per unit (801–1,500 sq. ft.); 1.5 per unit for dwelling units over 1,500 square feet. C. Nonresidential: Same as otherwise required by zoning ordi- nance, expect that no parking is required for nonresidential uses located on the ground-floor of a building unless such uses occupy more than 4,000 square feet of floor area (gross). Ground-floor uses that occupy more than 4,000 square feet (gross) must provide parking in accordance with zoning ordinance standards. D. Minimum off-street parking requirements are reduced for projects that provide reserved parking spaces for carshar- ing services. For projects that require from 5 to 10 off- street parking spaces, a reduction of one space is allowed for providing a reserved carsharing parking space. For pro- jects that require more than 10 off-street parking spaces, a parking reduction of 10% is allowed for providing a re- served carsharing parking space. The Zoning Administrator may grant a parking reduction consistent with this Section provided that the applicant has submitted a long-term lease/ agreement demonstrating that the reserved spaces are for the exclusive use of carshare vehicles. 2.4.2. Above-grade Parking For buildings constructed after [insert effective date of revised downtown zoning regulations], all off-street parking and circu- lation areas provided above the 2nd story of a building must be counted as floor area for the purpose of floor area ratio calcu- lations. 2.4.3. Parking Placement Off-street parking, loading and other vehicular use areas may be located only in the shaded areas shown in Figure 2.5, unless located underground or concealed from view by habit- able residential or commercial floor space with a minimum depth of 50 feet at ground level. Parking facilities must be accessed from alleys, but driveways may extend beyond the boundaries of the shaded area in Figure 2.5 to the extent necessary to accommodate safe access to allowed parking and vehicular use areas as determined by the Site Plan and Appearance Review Committee. Figure 2.5 293 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 2. RD, Residential-Downtown Transition District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 85 A. Minimum setback abutting front property line: 50 feet at ground level; no setback is required above ground level if the parking area is fully enclosed and has an architectural treatment (including building materials) that is consistent with the architecture and materials used in the remainder of the building. B. Minimum setback abutting side/rear street property line: 25 feet at ground level; no setback is required above ground level if the parking area is fully enclosed and has an archi- tectural treatment (including building materials) that is con- sistent with the architecture and materials used in the re- mainder of the building. C. Minimum setback abutting other property lines: 0 feet 2.4.4. Driveways may not exceed 28 feet in width, and no driveway may be located within 100 feet of another driveway or inter- section unless the Site Plan and Appearance Review Commit- tee determines that no reasonable alternative exists that would provide safe and adequate vehicle access. 2.5. Use Editor’s Note: The new code’s use regulations should be tailored to recognize the existing character of the transition/edge area and allow a range of land uses consistent with the area’s existing character and zoning. 2.5.1. Ground Floor Residential, retail sales, service uses and entertainment uses (e.g., eating and drinking establishments) may be located on the ground floor of buildings in the RD district. 2.5.2. Above the Ground Floor Only office or residential uses is allowed above the ground floor. 2.6. Floor Area Floor area limits are imposed to ensure reasonable, predictable limits on overall building intensity, which is critical for service and facility planning pur- poses. Floor area is controlled by establishing maximum floor-area to lot-area ratios, or FAR. As with building height, two FAR limits are established for each district: (1) a maximum (as-of-right) “base” FAR and (2) a maximum “public benefits” FAR. The maximum “base” FAR applies to all buildings. Only pro- jects that provide extraordinary public benefits, in accordance with the provi- sions of Sec. 5, may be authorized to build up to the “public benefits” FAR limit. Maximum FAR limits are as follows: Figure 2.6 294 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 2. RD, Residential-Downtown Transition District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 86 District Maximum Base FAR Max. Public Benefit FAR RD-1 2.75 4 RD-2 3 5 RD-3 3.5 6 295 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 3. DT, Downtown Traditional District Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 87 3. DT, Downtown Traditional District 3.1. Description The DT, Downtown Traditional district is intended to protect the character of downtown Evanston’s traditional pedestrian shopping streets (i.e., the east and west ends of Davis Street and the north and south ends of Sherman Avenue). These areas are characterized by relatively low-scale buildings on smaller lots, with retail sales and service uses that “activate’ the street-level pedestrian environment. The DT district is intended to conserve the character of designated traditional areas and to accommodate redevelopment that is in keeping with that well-regarded character in terms of height, scale and func- tion. 3.2. Building Placement 3.2.1. Requiring that buildings be placed close to the sidewalk helps “frame” the street and sidewalk and activates the ground-level pedestrian experience. This type of urban storefront building placement is one of the key characteristics of downtown Evanston, particularly in designated “traditional” areas. 3.2.2. The outer perimeter of buildings must be placed within the “build-to zone” (dark shaded area) shown in Figure 3.1, ex- cept as otherwise expressly provided in this chapter. A. Building setback abutting street right-of-way: 0’ min./5’ max. (buildings may be set back more than 5 feet if addi- tional setback is used to ensure minimum 15-foot sidewalk and parkway width) B. Building setback abutting other property lines: 0’ min. C. In order to enhance pedestrian movement, safety and comfort, all new development must allow for a minimum 15- foot wide sidewalk and parkway. Generally, the width of sidewalks and parkways must be consistent with adjoin- ing properties, however, the total combined sidewalk and parkway width must be not less than 15 feet and not more 20 feet in width. 3.3. Building Profile 3.3.1. Height A. Building height limits are established to ensure reasonable, predictable limits on maximum building height and to pre- serve the low-rise pedestrian shopping street character of designated “traditional” areas. The maximum allowed (as- Figure 3.1 296 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 3. DT, Downtown Traditional District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 88 of-right) “base” building height in the DT1 district is 38 feet. Projects that provide extraordinary public benefits in accordance with Sec. 5 (Public Benefits) may be author- ized to build up to 60 feet in height. The maximum al- lowed (as-of-right) “base” height in the DT2 district is 42 feet. Projects that provide extraordinary public benefits in accordance with Section 5 may be author- ized to build up to 88 feet in height. (See Figure 3.2) B. The first floor of a building in the DT district must have a minimum floor to ceiling height of 15 feet and a maximum floor-to-ceiling height of 20 feet. C. Each above-grade parking floor is counted for the purpose of measuring building height. D. Architectural features or rooftop accessory structures, such as heating and ventilation equipment and antennas are not counted as stories. All heating, ventilation, and similar roof- top equipment must be screened and enclosed and such enclosure may not exceed 20 feet in height. Any such en- closure must be setback a distance of at least 10 feet from any front or side building wall, however, for buildings 4 sto- ries or less the front wall setback must be equal to 10% of the building depth and the side wall setback must be equal to 10% of buildings width. 3.3.2. Upper-story Step-backs Upper-story building step-backs help mitigate the visual im- pact of taller buildings (as viewed from street level) in desig- nated traditional areas. All floors above the 4th must be set back a minimum of 10 feet from building lines adjacent to street rights-of-way. (See Figure 3.2). Editor’s Note: As an alternative to a “fixed” step-back dimension, the minimum step- back could be tied to lot depth (e.g., all floors above the 4th floor must be setback X% of the lot depth (not to exceed 30 feet) from the front building wall… 3.3.3. Building Frontage Building frontage standards address the ground-floor profile of buildings. Such standards work with building placement stan- dards to help ensure an appropriate relationship between buildings and the sidewalk, which in turn, helps create a safe and pleasant pedestrian experience and preserve the charac- ter of designated traditional areas of downtown. (See Figure 3.3) Figure 3.2 297 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 3. DT, Downtown Traditional District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 89 A. A minimum of 75% of the street-facing building façade be- tween 2 feet and 8 feet in height (above the sidewalk) must consist of clear, non-reflective windows that allow views of indoor areas. Buildings that abut alleys that have been im- proved with pedestrian amenities (e.g. special pavers, landscaping, benches, lighting), must provide the window treatment required by this section along the alley frontage for a minimum depth of 20 feet. The bottom of any win- dow used to satisfy this requirement may not be more than 4.5 feet above the adjacent sidewalk or alley. (See Figure 3.3) B. Buildings must have a public entrance facing the street (sidewalk). Building entrances must occur at a rate of at least one per 50 feet of street frontage. If a lot abuts two streets, the required pedestrian entrances must face the street (sidewalk) with the highest pedestrian volumes. Lots that front on more than two streets must have at least one public entrance on at least two street frontages. The depth and width of recessed building entries may not exceed 8 feet. C. The building’s ground floor elevation must be between zero and one foot above the sidewalk. D. The façade of all buildings exceeding 50 feet in width must be vertically divided into bays or other segments no more than 30 feet in width. (See Figure 3.3) Figure 3.3 298 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 3. DT, Downtown Traditional District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 90 3.4. Parking 3.4.1. Spaces Required A. Bicycle: Minimum one bicycle parking space per 10 vehi- cle parking spaces provided. B. Residential: Minimum 1 parking space per dwelling unit (0–800 sq. ft.); 1.25 per unit (801–1,500 sq. ft.); 1.5 per unit for dwelling units over 1,500 square feet. C. Nonresidential: Same as otherwise required by zoning ordi- nance, expect that no parking is required for nonresidential uses located on the ground-floor of a building unless such uses occupy more than 4,000 square feet of floor area (gross). Ground-floor uses that occupy more than 4,000 square feet (gross) must provide parking in accordance with zoning ordinance standards. D. Minimum off-street parking requirements are reduced for projects that provide reserved parking for carsharing ser- vices. For projects that require from 5 to 10 off-street parking spaces, a reduction of one space is allowed for providing a reserved carsharing parking space. For projects that require more than 10 off-street parking spaces, a parking reduction of 10% is allowed for providing a re- served carsharing parking space. The Zoning Administra- tor may grant a parking reduction consistent with this Sec- tion provided that the applicant has submitted a long-term lease/agreement demonstrating that the reserved spaces are for the exclusive use of carshare vehicles. 3.4.2. Above-grade Parking For buildings constructed after [insert effective date of revised downtown zoning regulations], all off-street parking and circu- lation areas provided above the 1st floor of a building must be counted as floor area for the purpose of floor area ratio calcu- lations. 3.4.3. Parking Placement The placement of parking, loading and other vehicular use ar- eas greatly affects the appearance, function and safety of the pedestrian environment. In recognition of this fact, off-street parking, loading and other vehicular use areas may be located only in the shaded areas shown in Figure 3.4, unless located underground or concealed from view by habitable residential or commercial floor space that has a minimum depth of 50 Figure 3.4 299 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 3. DT, Downtown Traditional District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 91 feet at the ground level. Parking facilities must be accessed from alleys, but driveways may extend beyond the boundaries of the shaded area in Figure 3.4 to the extent necessary to accommodate safe access to allowed parking and vehicular use areas as determined by the Site Plan and Appearance Review Committee. A. Setback abutting front property line: min. 50 feet at ground level; no setback is required above ground level if the park- ing area is fully enclosed and has an architectural treatment (including building materials) that is consistent with the ar- chitecture and materials used in the remainder of the build- ing. B. Setback abutting side/rear street property line: 25 feet at ground level; no setback is required above the ground level if the parking area is fully enclosed and has an architectural treatment (including building materials) that is consistent with the architecture and materials used in the remainder of the building.’ C. Setback abutting other property lines: 0’ min. 3.4.4. Driveways may not exceed 28 feet in width, and no driveway may be located within 100 feet of another driveway or inter- section unless the Site Plan and Appearance Review Commit- tee determines that no reasonable alternative exists that would provide safe and adequate vehicle access. 3.5. Use Editor’s Note: The new code’s use regulations should be tailored to recognize the existing character of the traditional area and allow a range of land uses consistent with the area’s existing character and zoning. 3.5.1. Ground Floor Only retail sales and service uses and entertainment uses (e.g., eating and drinking establishments) may be located on the ground floor of buildings in the DT district. 3.5.2. Above the Ground Floor Any combination of allowed retail, commercial, personal ser- vice or residential use is allowed above the ground floor. 3.6. Floor Area Floor area limits are imposed to ensure reasonable, predictable limits on overall building intensity, which is important for service and facility planning Figure 3.5 300 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 3. DT, Downtown Traditional District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 92 purposes. Floor area is controlled by establishing maximum floor-area to lot- area ratios, or FAR. Two FAR limits are established for each district: (1) a maximum (as-of-right) “base” FAR and (2) a maximum “public benefits” FAR. The “base” FAR limit applies to all buildings; it is the maximum “as-of-right” FAR allowed. The “public benefits” FAR is, in effect, bonus FAR that that may be authorized only for projects that provide Public Benefits in accordance with the provisions of Sec. 5. The maximum “base” FAR in the DT district is 3.0. The maximum FAR that is attainable by providing public benefits is 4.5. 301 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 4. DC, Downtown Core District Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 93 4. DC, Downtown Core District 4.1. Description The DC, Downtown Core district is intended to accommodate moderate- to high-intensity office, retail, and mixed-use development within the central core area of downtown Evanston. The Downtown Core is intended to permit a wide variety of land uses including uses such as research labs and research and development facilities that were previously authorized by the City’s eco- nomic development plans including the plan for a downtown research park. 4.2. Building Placement 4.2.1. Requiring that buildings be placed close to the sidewalk helps “frame” the street and sidewalk and activates the ground-level pedestrian experience. This type of urban storefront building placement is one of the key characteristics of downtown Evanston. 4.2.2. The outer perimeter of buildings must be placed within the “build-to zone” (dark shaded area) shown in Figure 4.1, ex- cept as otherwise expressly provided in this chapter. A. Setback abutting street right-of-way: 0’ min./5’ max. (buildings may be set back more than 5 feet if additional setback is used to ensure minimum 15-foot sidewalk and parkway width) B. Setback abutting other property lines: 0’ min. C. In order to enhance pedestrian movement, safety and comfort, all new development must allow for a minimum 15-foot wide sidewalk and parkway. Generally, the width of sidewalks and parkways must be consistent with adjoining properties, however, the total combined sidewalk and parkway width must be not be less than 15 feet and not more than 20 feet in width. 4.3. Building Profile 4.3.1. Height A. Building height limits are established to ensure reasonable, predictable limits on vertical building scale. Different height limits are established for different areas within the DC dis- trict in recognition of the varying character of the larger core area and as a means of promoting a sculptured sky- line that rises from the outer edges of downtown. Figure 4.1 302 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 4. DC, Downtown Core District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 94 B. Three building height limits are established for the subareas that makeup the larger DC district: (1) a maximum (as-of- right) “base” height and (2) a maximum “public benefits” height. The base height limit applies to all buildings; it is the maximum height allowed as-of-right for any building. Only projects that provide extraordinary public benefits, in accor- dance with Sec. 5 (Public Benefits), are eligible for the “public benefits” building height limit. Maximum height lim- its, expressed in feet , are as follows: Zoning Dis- trict Maximum Base Height (feet) Max. Public Benefit Height DC1 165 198 DC2 165 275 DC3 275 385 Figure 4.2 C. Each above-grade parking floor is counted for the purpose of measuring building height. D. Architectural features or rooftop accessory structures, such as heating and ventilation equipment and antennas are not counted as stories. All heating, ventilation, and similar roof- top equipment must be screened and enclosed and such enclosure may not exceed 20 feet in height. Any such en- closure must be setback a distance of at least 10 feet from any front or side building wall. 303 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 4. DC, Downtown Core District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 95 4.3.2. Upper-story Step-backs Upper-story building step-backs help mitigate the visual im- pact of taller buildings (as viewed from street level). All floors above the 4th must be set back a minimum of 10 feet from building lines adjacent to street rights-of-way. Editor’s Note: As an alternative to a “fixed” step-back dimension, the minimum step- back could be tied to lot depth (e.g., all floors above the 4th floor must be setback X% of the lot depth (not to exceed 30 feet) from the front building wall… 4.3.3. Upper-story Building Coverage A. Limits on upper-story building coverage help ensure that residential (mixed-use) buildings have a tapered and slen- der appearance and to promote generous separation be- tween tall towers. B. Maximum upper-story building coverage limits apply to floors containing residential dwelling units. Floors containing only office or other forms of nonresidential development are not subject to coverage limits. (See Figure 4.2) C. Upper-story building coverage limits are established for the three subareas of the DC district as follows: Floors/Stories DC1 DC2 DC-3 1st through 4th 100% 100% 100% 5th through 15th 65% 65% 65% 16th through 25th 50% 50% 50% Above the 25th NA NA 35% Note: In all cases, floors may have a min.gross area of 5,000 sq. ft. 4.3.4. Building Frontage Building frontage standards address the ground-floor profile of buildings. Such standards work with building placement stan- dards to help ensure an appropriate pedestrian relationship between buildings and the sidewalk, which in turn, helps cre- ate a safe and pleasant pedestrian experience and preserve the character of designated traditional areas of downtown. A. A minimum of 75% of the street-facing building façade be- tween 2 feet and 8 feet in height (above the sidewalk) must consist of clear, non-reflective windows that allow views of indoor areas. Buildings that abut alleys that have been im- proved with pedestrian amenities (e.g. special pavers, landscaping, benches, lighting), must provide the window 304 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 4. DC, Downtown Core District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 96 treatment required by this section along the alley frontage for a minimum depth of 20 feet. The bottom of any win- dow used to satisfy this requirement may not be more than 4.5 feet above the adjacent sidewalk or alley. (See Figure 4.3) B. Buildings must have a public entrance facing the street (sidewalk). Building entrances must occur at a rate of at least 1 per 50 feet of frontage. If a lot abuts two streets, the required pedestrian entrances must face the street (sidewalk) with the highest pedestrian volumes. Lots that front on more than two streets must have at least one pub- lic entrance on at least two street frontages. The depth and width of recessed building entries may not exceed 8 feet. C. The building’s ground floor elevation must be between zero and one foot above the sidewalk. D. The façade of all buildings exceeding 50 feet in width must be vertically divided into bays or other segments no more than 30 feet in width. (See Figure 4.3) E. The ground floor elevation (building base) must be visually distinguished from the upper floors. Figure 4.3 4.4. Parking 4.4.1. Spaces Required A. Bicycle: Minimum one bicycle parking space per 10 vehi- cle parking spaces provided. B. Residential: Minimum 1 parking space per dwelling unit (0–800 sq. ft.); 1.25 per unit (801–1,500 sq. ft.); 1.5 per unit for dwelling units over 1,500 square feet. 305 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 4. DC, Downtown Core District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 97 C. No parking is required for nonresidential uses located on the ground-floor of a building unless such uses occupy more than 4,000 square feet of floor area (gross). Ground- floor uses that occupy more than 4,000 square feet (gross) must provide at least 2.5 parking spaces per 1,000 square feet of floor area. D. Minimum off-street parking requirements are reduced for projects that provide reserved parking for carsharing ser- vices. For projects that require from 5 to 10 off-street parking spaces, a reduction of one space is allowed for providing a reserved carsharing parking space. For projects that require more than 10 off-street parking spaces, a parking reduction of 10% is allowed for providing a re- served carsharing parking space. The Zoning Administra- tor may grant a parking reduction consistent with this Sec- tion provided that the applicant has submitted a long-term lease/agreement demonstrating that the reserved spaces are for the exclusive use of carshare vehicles. 4.4.2. Parking Structure Height For buildings constructed after [insert effective date of revised downtown zoning regulations], all off-street parking and circu- lation areas provided above the 4th story of a building must be counted as floor area for the purpose of floor area ratio calcu- lations. 4.4.3. Parking Placement The placement of parking, loading and other vehicular use ar- eas has greatly affects the appearance, function and safety of the pedestrian environment. In recognition of this fact, off- street parking, loading and other vehicular use areas may be located only in the shaded areas shown in Figure 4.4, unless located underground or concealed from view by habitable residential or commercial floor space with a minimum depth of 50 at the ground level. Parking facilities must be accessed from alleys but driveways may extend beyond the boundaries of the shaded area in Figure 4.4 to the extent necessary to accommodate safe access to allowed parking and vehicular use areas as determined by the Site Plan and Appearance Review Committee. A. Minimum Setback abutting front property line: min 50 feet at ground level; no setback is required above the ground level if the parking area is fully enclosed and has an archi- Figure 4.4 306 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 4. DC, Downtown Core District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 98 tectural treatment (including building materials) that is con- sistent with the architecture and materials used in the re- mainder of the building . B. Setback abutting side/rear street property line: 25 feet at ground level; no setback is required above the ground level if the parking area is fully enclosed and has an architectural treatment (including building materials) that is consistent with the architecture and materials used in the remainder of the building. C. Minimum setback abutting other property lines: 0’ min. 4.4.4. Driveways may not exceed 28 feet in width, and no driveway may be located within 100 feet of another driveway or inter- section unless the Site Plan and Appearance Review Commit- tee determines that no reasonable alternative exists that would provide safe and adequate vehicle access. 4.5. Use Editor’s Note: The new code’s use regulations should be tailored to recognize the existing character of the downtown core area and allow a range of land uses consistent with the area’s existing character and zoning. 4.5.1. Ground Floor Only nonresidential uses may be located on the ground floor of buildings in the DC district. 4.5.2. Above the Ground Floor Any combination of allowed residential and nonresidential use is allowed above the ground floor. 4.6. Floor Area Floor area limits are imposed to ensure reasonable, predictable limits on overall building intensity, which is critical for service and facility planning pur- poses. Floor area is controlled by establishing maximum floor-area to lot-area ratios, or FAR. As with building height, two FAR limits are established for each district: (1) a maximum (as-of-right) “base” FAR and (2) a maximum “public benefits” FAR. The maximum “base” FAR applies to all buildings. Only pro- jects that provide extraordinary public benefits, in accordance with the provi- sions of Sec. 5, may be authorized to build up to the “public benefits” FAR limit. Maximum FAR limits are as follows: Zoning District Max. Base FAR Max. Public Benefits FAR DC1 5 6 Figure 4.5 307 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 4. DC, Downtown Core District Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 99 Zoning District Max. Base FAR Max. Public Benefits FAR DC2 5 10 DC3 7.5 12 308 of 465 309 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 101 5. Public Benefit Bonuses 5.1. Intent The public benefit bonus provisions of this chapter are intended to provide an economic incentive for developers to invest in sustainable design, high-quality urban design and other features and services that provide significant public benefits and improve the quality of life of downtown residents and visitors. The public benefits bonus system is also intended to promote certainty in the development process by establishing objective standards for the granting of bonus floor area and building height. 5.2. Bonus Threshold Only buildings that incorporate a green roof and that are LEED-pre-certified (or the municipal equivalent) may apply for the public benefit bonuses of this section. 5.3. Features Eligible for Public Benefits Bonus Floor area bonuses may be approved for projects that provide the following public benefit features: 5.3.1. Whole-building sustainability (e.g., LEED Gold or Platinum); 5.3.2. Affordable housing units constructed on site that exceed oth- erwise applicable minimum requirements; 5.3.3. Financial contributions to landmark preservation or on-site preservation of designated landmarks; 5.3.4. Public plazas; 5.3.5. Financial contributions to public park/open space improve- ments; 5.3.6. Underground parking or loading spaces; 5.3.7. Above-grade parking wrapped by habitable (residential or commercial) floor space; 5.3.8. Affordable office space; 5.3.9. Streetscape and alley improvements; and 5.3.10. Façade improvements. 310 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 102 5.4. Public Benefits Summary Table The following table provides a summary of public benefit bonuses available in one or more downtown zoning districts. Public Benefit Feature Eligible Districts Max. Bonus (% of base FAR) Underground Parking and Loading RD, DT, DC 25% Whole-building Sustainability (e.g., LEED Gold/Platinum) RD, DT, DC 15%/25% On-site Affordable Housing (in excess of any applicable minimum requirements) RD, DT, DC 15% Affordable Office Space DT, DC 15% Public Park/Open Space Improvements RD, DT, DC 10% Above-grade Parking Wrapped by Habit- able Floor Area DT, DC 10% Landmark Preservation RD, DT, DC 10% Streetscape and Alley Improvements DT, DC 10% Public Plazas DT, DC 10% Façade Improvements RD, DT, DC 5% 5.5. Underground Parking and Loading 5.5.1. Public Benefits Bonus Formula A floor area bonus for qualifying underground parking and loading areas may be approved for buildings in RD, DT, and DC districts in accordance with the following formula: A. For parking spaces within the first two levels that are fully underground: Bonus FAR = [(number of underground parking spaces × 350 square feet) ÷ lot area] × 0.15 × Base FAR. B. For parking spaces within the third or lower levels that are fully underground: Bonus FAR = [(number of underground parking spaces × 350 square feet) ÷ lot area] × 0.20 × Base FAR. C. For loading docks that are fully underground: Bonus FAR = [(number of underground loading docks × 1000 square feet) ÷ lot area] × 0.15 × Base FAR. 5.5.2. Standards and Guidelines Underground parking and loading facilities are eligible for floor area bonuses, provided they meet the following minimum standards: 311 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 103 A. Parking spaces and loading docks must be located entirely below the lowest grade level of any adjacent street front- age. B. Underground parking and loading spaces for which a floor area bonus is granted must comply with all city size, di- mension, and access requirements. Floor area bonuses may not be granted for tandem parking spaces. C. The entrance and exit to the parking garage or loading dock should be located off an alley. Other locations must comply with applicable city criteria. D. The design of any garage entrance or exits that are permit- ted on public streets must be compatible with the façade treatment of the rest of the building. 5.6. Whole-building Sustainability 5.6.1. Public Benefit Bonus Formula Additional floor area may be allowed for buildings in RD, DT, and DC districts as follows: A. Commitment to LEED Gold (or city-administered equivalent) sustainability rating: 6% minimum increase in FAR. Higher bonus [up to max] may be awarded to projects that exceed minimum certification levels. B. Commitment to LEED Platinum (or city-administered equivalent) sustainability rating: 15% minimum increase in FAR. Higher bonus [up to max] may be awarded to pro- jects that exceed minimum certification levels. 5.6.2. Because LEED certification or city-administered equivalent sustainability determination cannot occur until after a building is constructed, public benefit bonuses are granted based on the developer’s good faith commitment to achievement of the applicable sustainability level. A. The developer / owner (applicant) must submit a binding letter of intent that communicates their commitment to achievement of the required sustainability level. B. The city will then issue subsequent permits and the certifi- cate of occupancy based on this commitment. 312 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 104 C. Within 120 days of receiving the final certificate of occu- pancy, the applicant must submit documentation that dem- onstrates achievement of the applicable sustainability level. 5.6.3. A letter of credit or other city-approved financial guarantee is required to ensure ultimate compliance with the required sus- tainability level. The amount of the financial guarantee must be equal to extra development and construction costs estimated by the city to be required to achieve the required sustainability level, plus 15%. 5.6.4. Failure to submit a timely report or demonstrate performance will result in a penalty. A. The penalty for failure to submit a timely report is $500 per day from the due date. B. The penalty for failure to demonstrate performance with the required sustainability level will result in forfeiture of the fi- nancial guarantee. C. Performance must be demonstrated through an independ- ent report provided by the U.S. Green Building Council, the city or a city-approved alternative organization that confirms achievement of the required sustainability level. D. All penalties collected will contribute to a Green Building Fund dedicated to supporting market adoption of green building. 5.7. Affordable Housing 5.7.1. Public Benefit Bonus Formula A floor area bonus for affordable housing may be approved for buildings in RD, DT, and DC districts in accordance with the following formula: A. Bonus Floor Area = (sum of the on-site floor area im- proved with affordable housing units in excess of minimum requirements) × 4.0, 5.7.2. Standards and Guidelines Floor area bonuses for affordable housing are intended to promote private-sector participation in helping meet the city’s affordable housing needs. Bonuses are allowed only for pro- viding affordable housing or funding that exceeds the city’s minimum affordable housing requirements. 313 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 105 5.8. Affordable Office Space 5.8.1. Public Benefit Bonus Formula A floor area bonus for affordable office space may be ap- proved for buildings in DT and DC districts in accordance with the following formula: A. Bonus Floor Area = (sum of the on-site floor area im- proved with affordable office space) × 4.0, 5.8.2. Standards and Guidelines A. Affordable office space must be integrated into new office buildings or mixed-use developments and may not be lo- cated off-site. B. The lease rate for affordable office space must be at or be- low median Class B or Class C office rents in downtown Evanston, as indicated in the most recent CoStar survey. The rate must remain in effect for at least 10 years. 5.9. Public Park/Open Space Improvements 5.9.1. Public Benefits Formula A. Floor area bonuses for financial contributions to acquire public parks or open spaces or make improvements to public parks or open spaces are to be based on the value of property within the geographic area, based on the fol- lowing formula: Cost of 1 square foot of floor area = 80% × median cost of land per buildable square foot. B. The cost of land must be based on sale prices within the most recent 5 years, as provided by the Planning Division. C. The Director of Planning is responsible for updating esti- mates of land values every 5 years. 5.9.2. Standards and Guidelines Floor area bonuses for financial contributions to acquire public parks or open spaces or make improvements to public parks or open spaces may be approved for buildings in RD, DT, and DC districts, subject to the following standards and guide- lines. A. Contributions of land, cash, or improvements must be tar- geted for specific improvement projects, or for off-site land acquisition within one-half mile of the subject site. Pro- 314 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 106 posed improvements must be consistent with the priorities identified within the City’s Parks and Recreation Plan. The identification of specific improvement projects or land ac- quisition sites will be made on a case-by-case basis by the Parks, Forestry & Recreation Department. B. Applicants who contribute improvements and who will be undertaking the work themselves must submit documenta- tion including but not limited to, appropriate drawings, de- tailed construction commitments, a construction schedule, and a performance bond for completion of the improve- ments. C. Applicants who make cash contributions for specific im- provements that are to be undertaken by city agencies must enter into an agreement with the City of Evanston and the agency undertaking the improvement. 5.10. Above-Grade Parking Concealed by Habitable Floor Space 5.10.1. Public Benefits Bonus Formula A floor area bonus may be approved for qualifying habitable floor space that conceals a parking garage for buildings in DT and DC districts in accordance with the following standards: Bonus FAR = (area of concealed parking façade ÷ lot area) × 0.40 × Base FAR. The “area” is calculated by multiplying the height of the portion of the building elevation concealing the parking by the width of the elevation that conceals the parking. 5.10.2. Design Standards and Guidelines Parking structures that are concealed from view of the street (sidewalk) by habitable floor space—such as residential dwelling units, office space, or retail space—are eligible for floor area bonuses, provided they meet the following mini- mum standards: A. To be eligible for floor area bonus, concealed parking structures must meet all applicable design standards and guidelines for parking garages. B. Parking structures must be separated from a public street or public open space by residential, office or retail floor space with a minimum depth of 20 feet. 315 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 107 C. The façade of the floor space separating the parking struc- ture from the street or open space must contain transpar- ent windows. D. Only the façade area of the parking structure that is con- cealed by habitable floor space is eligible for a bonus. E. The parking structure must be separated from the street or open space by habitable floor space for the entire length of the façade. Minor exceptions may be made for non- habitable floor space, such as mechanical or storage spaces, which may occupy up to 10% of the façade length. F. The ground-floor is required to have active retail or other pedestrian-oriented uses (e.g., offices, service uses, res- taurants, galleries, or lobbies) for the entire length of the façade qualifying for the bonus, except for accessory drive- ways or loading bays. G. Parking garage structures on sites that abut one or 2 public streets or open spaces must be concealed by habitable space along all public street or open spaces to receive a floor area bonus. H. Parking garage structures on sites that abut 3 or more public streets or open spaces must be concealed by habit- able floor space along at least two public street or open spaces to receive a floor area bonus. On the side that is not concealed, the façade of the exposed parking garage structure must be treated with glazed window openings or other treatments that are similar in proportion, materials, and detailing to the habitable floors. This façade area may not be granted any floor area bonus. I. Louvers required for air intake and exhaust should be lo- cated on non-public facing façades whenever possible. When louvers are necessary on public façades, they should be minimized and be architecturally integrated with the fa- çade. 5.11. Landmark Preservation 5.11.1. Public Benefits Formula A. Floor area bonuses for qualifying activities are to be based on financial contributions that reflect the value of property within the geographic area, based on the following formula: 316 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 108 Cost of 1 square foot of floor area = 80% × median cost of land per buildable square foot. B. The cost of land must be based on sale prices within the most recent 5 years, as provided by the Planning Division. C. The planning director is responsible for updating estimates of land values every 5 years. 5.11.2. Standards and Guidelines Floor area bonuses may be approved for historic landmark preservation in RD, DT and DC districts. Floor area bonuses may be granted in return for payments to property owners of officially designated historic buildings to support specific build- ing restoration projects, subject to the following criteria and guidelines: A. Restoration projects must be consistent with Section 2-9-9 of the City Code (Standards for Review of Applications for Certificates of Appropriateness). B. Landmarks eligible for adoption must be identified by the Evanston preservation commission and must be located within a DR, DT or DC district. C. Funds received must be used for substantial interior or ex- terior rehabilitation or restoration work that is visible from a public street or within a portion of the interior that is open to the public. Such work must exceed routine maintenance work (e.g., restoration of a missing cornice, replacement in-kind of deteriorated terra cotta). D. The property owner of the landmark building receiving the funds must enter into an agreement with the preservation commission regarding the manner in which the funds will be used. 5.12. Streetscape or Alley Improvements 5.12.1. Public Benefits Formula Floor area bonuses for streetscape or alley improvements may be approved for buildings in DT and DC districts. These bonuses may be combined with sidewalk widening bonuses. A. Floor area bonuses for qualifying improvements are to be based on the value of property within the geographic area, based on the following formula: Cost of 1 square foot of 317 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 109 floor area = 80% × median cost of land per buildable square foot. B. The cost of land must be based on sale prices within the most recent 5 years, as provided by the Planning Division. C. The planning director is responsible for updating estimates of land values every 5 years. 5.12.2. Standards and Guidelines Streetscape or alley improvements may be eligible for floor area bonuses if they comply with the following standards and guidelines: A. To qualify for the streetscape or alley improvement bonus, such improvements must extend beyond the boundaries of the applicant’s property and, at a minimum, must extend for the full length of the subject block face or the full length of the alley (from street to street), as applicable. B. To qualify for a floor area bonus, the improvements must be located within 2 blocks as the proposed building. C. Plans should demonstrate the maximum use of trees with- out obstructing the public way or views of retail uses. D. Pavement treatments and materials should reflect those generally used in the immediate area. E. Applicants who contribute street improvements and who will be undertaking the work themselves must submit documentation including but not limited to, appropriate drawings, detailed construction commitments, a construc- tion schedule, and a performance bond for completion of the improvements. F. Applicants who make cash contributions for specific im- provements that are to be undertaken by city agencies must enter into an agreement with the City of Evanston and the agency undertaking the improvement. 5.13. Public Plazas 5.13.1. Public Benefit Bonus Formula A floor area bonus for qualifying public plazas in accordance with the following formula: Bonus FAR = (area of plaza or park ÷ lot area) × 1.0 × Base (as-of-right) FAR. 318 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 5. Public Benefit Bonuses Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 110 5.13.2. Standards and Guidelines Public plazas are eligible for floor area bonuses in DT and DC districts and buildings incorporating public plazas will not be subject to the build-to line requirements of Sections 2.2.2.A, 3.2.2.A, 4.2.2.A for that portion of the lot devoted to a plaza if the plaza meets the following minimum standards and guidelines: A. Plazas and parks must be open to the sky, except for ar- bors, trellises, or small pedestrian-oriented structures, such as kiosks. B. Plazas and parks must have a minimum site area of 2,500 square feet. C. At least 20% of the park or plaza area must consist of landscaping. D. One linear foot of seating area must be provided for each 30 square feet of plaza or park space. E. All parks or plazas must be visible from and connected to a sidewalk. F. The length of a park or plaza may not exceed 3 times its width in order to avoid long, narrow spaces. G. Parks and plazas must be designed in accordance with ADA accessibility requirements. No plaza may be more than 3 feet above the adjacent sidewalk level. H. Plazas or parks must be open to the public at least during the hours of 8:00 a.m. to 9:00 p.m. An appropriate plaque approximately 2 to 4 square feet in area must be displayed at all entrances stating the hours of public use. I. Plazas and parks should be located so that they receive natural light during the day. Generally plazas that face south, east or west are acceptable. Preference will be given to plazas at corner locations that both maximize pe- destrian access and access to natural light. No floor area bonus may be granted for a plaza or park that has street frontage only on a north-facing street. 5.14. Façade Improvements Editor’s Note: guidelines to be prepared by Preservation Commission, Plan Commission and staff during zoning ordinance drafting phase. 319 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 6. Administration Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 111 A. B. 6. Administration 6.1. Review and Approval 6.1.1. Small projects are subject to review by the Site Plan and Ap- pearance Review Committee. Within RD and DT districts small projects are those that do not use public benefit bonuses. In the DC districts small projects are those that do not use public benefit bonuses and that have a floor area ratio of 3 or less and a height of 110 feet or less. 6.1.2. Projects in the DC district that exceed an FAR of 3 or have a height of 110 feet or more but do not use any public benefit bonuses require planning and architectural review and ap- proval as major developments in accordance with Sec. XREF1. 6.1.3. Projects that seek floor area bonuses for public benefit fea- tures may be approved only through the public benefit bonus review process, which involves a review and recommendation by the Plan Commission and a final decision by the City Council. 6.1.4. Projects that receive city financial assistance to provide any of the subject public benefit “amenities” are not eligible to re- ceive a floor area bonus for that amenity. For example, pro- jects that receive city financial assistance to provide affordable housing are not eligible for affordable housing floor area bo- nuses. 6.1.5. The Site Plan and Appearance Review Committee (SPARC) is responsible for review of all projects within the downtown area and for recommendations to the Plan Commission for projects subject to Plan Commission review. SPARC may defer rec- ommendations for a period up to 3 months if an applicant fails to make recommended changes. During this 3 month period, projects may not be scheduled for Plan Commission review and no building permits may be processed. SPARC member- ship must include at least 2 members of the Plan Commission appointed by the Chair. 1 “Major development review” is expected to involve plan commission (public) review. Major development review criteria and procedures to be developed as part of downtown zoning ordinance update. 320 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 6. Administration Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 112 6.1.6. The Director of Planning is responsible for maintaining and updating estimates of land values in the downtown sub- districts. Estimates must be updated annually. The estimated cost of land used in the bonus formulas, however, will be based on the average sale prices within the most recent 5 year period and these estimates will be subject to review by the Plan Commission on 5 year intervals. 6.2. Decision-making Criteria In acting on requested floor area bonuses, the Plan Commission and the City Council must evaluate proposed amenities based on their contribution to and the degree to which they enhance the quality of life and benefit the public in the surrounding area. Floor area bonuses may be approved only if they: 6.2.1. comply with the standards and criteria of this section; and 6.2.2. are planned, designed and located to provide public benefits for downtown residents and visitors. 6.3. Submittal Requirements 6.3.1. The applicant must file with the zoning administrator and the planning director a bonus worksheet—in a form required by the zoning administrator—that identifies the eligible public benefit features to be provided and the floor area bonuses re- quested. 6.3.2. Such worksheets must describe the size, location and design of the public benefit features as well as any maintenance pro- visions. The submittal must also include calculations for the amount of bonus floor area requested. 6.4. Elimination or Reduction of Bonus Features 6.4.1. Such worksheets will serve as an official record of public benefit bonuses and such records will be binding on the property owners, successors, and assigns for the life of the building for the design, operation, and maintenance of the public benefit features. 6.4.2. No public benefit feature for which a floor area bonus has been granted may be eliminated or reduced in size without a corresponding reduction in building floor area or substitution of an equivalent public benefit. Substitution requests must be processed in the same manner as the original request. 321 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 6. Administration Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 113 6.4.3. Any proposed elimination or reduction of a public benefit fea- ture for which a floor area bonus was granted requires review and approval through the public benefit bonus review process. 322 of 465 323 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 7. Design Standards and Guidelines Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) 115 7. Design Standards and Guidelines 7.1. Intent 7.1.1. The design standards and guidelines of this section comple- ment the downtown zoning regulations. 7.1.2. They are intended to accommodate a diversity of architectural styles and variations in the treatment of building facades, building heights and rooflines. 7.1.3. The standards and guidelines promote the articulation of buildings with detailed fenestration, high-quality building mate- rials, signage and lighting. 7.1.4. The standards and guidelines are further intended to promote attractive streetscape elements and to promote environmen- tally sensitive, sustainable design. 7.2. Applicability 7.2.1. The design standards and guidelines of this section apply to all development that requires a certificate of zoning compli- ance pursuant to Section 6-3-2 of the Zoning Ordinance ex- cept for development involving only “substantial rehabilitation or substantial addition,” as defined in Section 6-18-3 of the Zoning Ordinance. 7.2.2. If the design standards and guidelines of this section conflict with the zoning district standards of Sec. 2 through Sec. 4, the more restrictive provision governs. 7.3. General Standards 7.3.1. Façade elements must include variety in terms of building set- backs, shadows, changes in building materials that create di- versity and interest along the streetscape. 7.3.2. Standardized or franchised architecture with formulaic styles and architectural features mainly designed for advertising are prohibited. 7.3.3. Building materials must be of a durable quality that requires minimal maintenance. Exterior insulation and finish system (EIFS) should not be used on storefronts or on the street- facing building elevations. 324 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 7. Design Standards and Guidelines Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 116 7.4. Sustainable Design 7.4.1. Retrofits of downtown buildings and the construction of new buildings should incorporate the principals of “green” building and sustainable design. This would include enhancements to the efficiency of water and energy use and commitments to the use of recycled materials, locally manufactured or pro- duced materials, or to the use of “renewable” building materi- als. 7.4.2. Developments must incorporate “green elements” into build- ing designs. This may include stormwater collection and recy- cling facilities, “green” roofs, solar panels, or rooftop wind powered turbines. 7.4.3. Large-scale residential developments (projects over 100 units) must incorporate on-site recreational facilities or on-site open spaces for building residences. These facilities or open spaces may be located at grade, on roof-top decks, within upper level terraces or within health clubs or recreational rooms within the building. . Buildings are encouraged to be self-sufficient in terms of the recreation facilities needed by building residences. 7.5. Articulation 7.5.1. All buildings must have basic elements of a base, middle, and top. 7.5.2. Buildings within DT and DC districts must have a distinct ground- elevation (building base) that is visually distinguished from the upper floors by a horizontal design expression, such as a change in materials or architectural details. 7.5.3. To avoid long, monolithic structures, buildings should be ar- ticulated with projections, recesses, material changes, para- pets, cornices, and varying roof heights. Long blank or unar- ticulated walls are prohibited on street-facing building eleva- tions. 7.5.4. Long buildings should be “broken-up” in a way that creates the appearance of separate storefronts at regular intervals. 7.6. Fenestration Dark-tinted, spandrel, frosted, or smoked glass should not be used in win- dows within the DT or DC districts. Use of such materials should be limited to decorative elements and accent features. 325 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 7. Design Standards and Guidelines Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 117 7.7. Entries 7.7.1. Building entries should be clearly defined and articulated. 7.7.2. The largest, most prominent building entries should generally be located along the street frontage with the highest pedes- trian volumes. 7.7.3. In mixed-use buildings on corner lots commercial building en- tries and windows should be located along (primary) streets with the highest pedestrian volumes and entries to residential units should be located on secondary streets. 7.7.4. Entryways to retail sales and service businesses, restaurants, offices must be directly accessible from the sidewalk. Such entries should not be accessed through lobbies or residential entryways. 7.7.5. Grand entryways, recessed entryways, entryways that incor- porate public art or public plazas are encouraged. 7.8. Utilities and Service Areas 7.8.1. Service areas, utility equipment areas, heating and ventilation equipment must be enclosed or otherwise screened from view of street rights-of-way. 7.8.2. Loading, trash, and utility equipment areas must be located out of view of street rights-of-way. In most cases, such areas must be enclosed within a building. 7.8.3. Rooftop mechanical equipment should be setback from the building line and screened so that it is not visible from street rights-of-way right-of way. 7.9. Parking 7.9.1. The design of parking lots, parking garages and other areas used for service vehicle access must minimize the number of vehicle access and exit points crossing sidewalks or other pe- destrian routes. 7.9.2. The exterior elevations of any parking garage must be de- signed so as to screen or conceal parked cars from view from public street rights-of-way and open spaces. 7.9.3. All parking garages must provide shielding of lighting so as to minimize glare on adjoining properties. 326 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 7. Design Standards and Guidelines Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 118 7.9.4. The location and design of a parking structure’s entrances and exits should be planned so as to have the least impact on pedestrian and vehicular safety and comfort. Special paving materials should be used to help define the pedestrian walk- ways along garage openings when such designs would en- hance pedestrian safety. 7.9.5. At ground level parking garages must incorporate street-level retail and commercial businesses that activate the entire struc- ture’s street frontage (with the exception of driveways and pe- destrian entrances). 7.9.6. The upper floors of multi-story garages must be screened or concealed by one or more of the following methods: A. Habitable floor space; or B. Glazing, metal grillwork, louvers and other architectural treatments. 7.10. Lighting 7.10.1. Lighting on buildings should be integrated within the architec- tural style of the building. 7.10.2. Lighting should be located and directed to enhance pedes- trian safety. 7.10.3. Lights must be located and designed to prevent negative ef- fects on neighboring properties. 7.11. Administration 7.11.1. The Site Plan and Appearance Review Committee is respon- sible for reviewing projects for compliance with the design standards and guidelines of this section. 7.11.2. In reviewing projects for compliance with these design stan- dards and guidelines, the Site Plan and Appearance Review Committee must make findings that the proposed site plan and elevations comply or fail to comply with the design stan- dards and guidelines of this section. 7.11.3. If the Site Plan and Appearance Review Committee finds that the proposed development fails to comply with the design standards and guidelines, they must return the plans and ele- vations to the applicant for modifications or revisions. 327 of 465 Section 8: Form-Based Zoning for Downtown: Conceptual Strategy 7. Design Standards and Guidelines Downtown Evanston Plan Update (As Adopted by the City Council–February 9th, 2009) 119 7.11.4. If the applicant fails to make the required revisions or objects to the findings of the Site Plan and Appearance Review Committee then the plan may only be approved through the approval of a “major variation,” in accordance with procedures of Zoning Ordinance Section 6-3-8-10. 328 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-1 APPENDIX A: EVANSTON LANDMARKS WITHIN THE DOWNTOWN STUDY AREA 1. 1717 Benson 2. 816 Clark 3. 1468 Chicago/600-610 Grove 4. 1501-1511 Chicago 5. 1604-1608 Chicago 6. 1702 Chicago 7. 1724 Chicago 8. 1728 Chicago 9. 1730 Chicago (National Register) 10. 630-640 Church/1633-1645-49 Orrington 11. 610-612 Davis 12. 630 Davis 13. 1101-1115 Davis 14. 1451-1457 Elmwood 15. 618-628 Grove/1511-1521 Sherman 16. 1626-1640 Hinman/516 Church 17. 607 Lake 18. 1449-1453 Maple 19. 1509 Oak (1505-1515 Oak) 20. 1560 Oak 21. 1618 Orrington 22. 1603-1611 Ridge/1125 Davis 23. 1615-1625 Ridge 24. 1627-1645 Ridge/1124-1136 Church 25. 1703-1713 Ridge 26. 1578 Sherman 27. 1700 Sherman 28. 1830 Sherman 329 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-3 APPENDIX B: PARKING SURVEY DATA Parking Requirements: Comparison of Existing and Proposed Standards Address Unit Size and Current Requirement Unit Size and Proposed Requirements Bedrooms Total Units Required Parking Actual Parking Supplied Occupied Spaces (rate per unit) Plus 10% Bedrooms [1] Total Units Proposed Parking Re- quirement 1 2 3 1 2 3 1720 Maple 60 99 45 204 315 237 197 (0.96) 217 60 99 45 204 254 1640 Maple 29 71 3 103 168 145 98 (0.97) 108 29 71 3 103 123 1572 Maple 8 8 12 28 46 48 33 (1.18) 36 8 8 12 28 36 1580 Sherman 21 64 18 103 158 130 111 (1.06) 123 21 64 18 103 128 807 Davis 72 154 27 253 375 304 185 (0.83) 204 72 154 27 253 305 800 Elgin 94 129 25 248 361 NA[2] 223 (0.93) 246 94 129 25 248 293 [1] Estimate; proposed parking requirements based on unit size (square feet) rather than bedrooms. [2] Not available 330 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-5 APPENDIX C: GLOSSARY Accessible: An adjective used to describe a place or destination that is easy to reach. Downtown Evanston is accessible because it has a thorough street system, sidewalks, excellent rail service, numerous bus lines, and ample parking. Accessible also refers to the degree to which a system is usable by as many people as possible, including persons with physical disabilities and mobility impairments. Activity generator: A building, destination, or district that has achieved a certain critical mass, density, or scale such that these locations or buildings create significant amounts of pedestrian and vehicle traffic. Adaptive Use: The reuse of a building or structure, usually for a purpose different from the origi- nal. The term implies that certain structural or design changes have been made to the building in order for it to function in its new use. Examples might include a factory building now used for loft apartments, or a house now used as a professional office. Affordable office space: In the context of this plan only, this phrase refers to office space in a new building where the rent charged for this space is subsidized and equal to the rents received Class B or Class C office space within the immediate area. The Director of Planning will make a determination that the proposed rents are “comparable” or “equal” to those of Class B or Class C office space on the basis of verifiable published data such as the CoStar Groups office rents data. Architectural details: A full range of building features, including recesses, projections, wall in- sets, arcades, fenestration, doors, window display areas, awnings, canopies, balconies, window projections, signage, light fixtures, ornamentation, landscape elements, or other elements that complement the architectural character of a building. Architectural integrity: The degree to which a particular building reflects its historic character and retains its original building materials. Integrity is lost through alterations and the replace- ment of original building materials. Articulation: Architectural composition in which elements and parts of the building are dis- played in an ordered, distinct, and consistent manner. Building character: Building styles, forms, and types that have a distinctive trait, quality or at- tribute. Frequently these traits, qualities, or attributes are repeated in multiple buildings or multi- ple locations and thereby represent an essential characteristic of a community. Building form: The mass of individual buildings, including height, bulk, scale, and setbacks and the relationship of this form to other buildings and public spaces. Chain store: A large class of retail, restaurant, and service outlets where the operators share a brand and central management, usually with standardized business methods, practices, and cor- porate identify. Character-giving buildings: Buildings that establish the image of a community or a defined area of the community where the character is defined by building type, building scale, architectural style, or architectural or urban design features. Charrette: A technique for engaging the public in the preparation of a plan for a neighborhood, corridor, new town, or other district that involves a multidisciplinary team of professionals de- 331 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-6 veloping all aspects of a plan from the overarching goals, to alternative development concepts, to regulations that implement the plan. A charrette typically entails an intense schedule of 4 to 7 days. The approach is considered well-suited to high-stakes projects, volatile political environ- ments, and complex design problems. Connectivity: The directness and the connectedness of streets, sidewalks, paths, and other types of routes within a defined geographic area. A well-connected road or path network has many short connections, numerous intersections, and minimal dead-ends. As connectivity increases, travel distances decrease and route options increase, allowing more direct travel between destina- tions, creating a more accessible system. Conservation district: An area that contains buildings and structures within definable boundaries that, while not of such historic or architectural significance to be designated landmarks or in- cluded in a historic district, nevertheless contain structures and buildings that reflect distinctive features (e.g. size, scale, urban design) that are of significance to the architectural, cultural, eco- nomic, or social history of the city. Contextualism: An approach to architecture and building design that derives from the belief that new buildings must blend in with its neighbors in terms of height, materials, fenestration, and in some cases with the architectural style altogether. Contributory building: A classification applied to a structure or building within a historic district signifying that it generally shares, along with most of the other buildings or structures in the his- toric district, the qualities that give the historic district cultural, historic, architectural or archaeo- logical significance as embodied by the criteria for designating the historic district. These re- sources are of the highest importance in maintaining the character of the historic district. Typi- cally, contributory resources have been modified very little over time. Core districts/zones: Areas of downtown Evanston where most new development has already occurred. Recent developments have included several large sites with new multi-story buildings reaching heights of 15 to 28 stories. Generally, the Core districts are closest to the train stations and the existing large parking decks. The Core districts are appropriate for high-rise, mixed-use development with ground floor retail. These districts or zones can also be a location for a larger entertainment use such as movie theaters and performance centers and they are appropriate loca- tions for hotels, libraries and large assembly uses. Downtown District: The area bounded by Lake Street west to Oak Avenue then west on Oak to Ridge Avenue and north on Ridge to Emerson Avenue then east on Emerson to Benson Avenue then south on Benson to University Place and east on University Place to Sherman Avenue and south on Sherman Avenue to Clark Street and then south along the alley next west of Hinman Avenue to a line 200 feet north of and parallel to Davis Street then east along this line to Hinman Avenue and then south along Hinman to a line 125 feet south of and parallel to Davis Street then west along this line to the alley next west of and parallel to Hinman Avenue and then south along this alley to Grove Street then west along Grove to Chicago Avenue and south along Chicago to Lake Street. Edge/link/ transitional district: The edge, link, or transitional districts are located on the fringe or perimeter of downtown and these districts include multi-family housing and office and institu- tional buildings with varied architecture, building height, and density. These blocks provide a 332 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-7 “bridge” or transition between downtown’s denser, active core and its adjacent residential neighborhoods and Northwestern University Fenestration: The arrangement and design of windows in a building. Focus group: is a public participation or research technique in which a small group of people (typically eight to ten individuals) engages in a roundtable discussion of a specific topic related to a city plan or city planning document. The focus group discussion is typically directed by a moderator who guides the discussion in order to obtain the group's opinions about or reactions to specific proposals or planning concepts. Form-based code: A method of regulating development to achieve a specific urban shape or de- sign. Form-based codes address the relationship between building facades and the public realm, the shape and mass of buildings in relation to one another, and the scale and types of streets and blocks. The regulations and standards in form-based codes, presented in both diagrams and words, are keyed to a regulating plan that designates the appropriate shape and scale (and there- fore, character) of development, rather than distinguishing solely on the basis of land-use types, which is the basis of conventional Euclidean zoning. Gateway: A street corridor or a specific point where pedestrians or motorists designed to create a sense of arrival in a new district, place, or distinct destination. Physical design elements that de- fine a gateway include such things as signs, monuments, landscaping or a change in the character of development. Green building design: The practice of optimizing the efficiency of buildings and their use of energy, water, and materials, and reducing building impacts on human health and the environ- ment, through better siting, design, construction, operation, maintenance, and recycling. Green roof: A roof of a building that is partially or completely covered with vegetation and soil or a growing medium, planted over a waterproofing membrane. The term "green roof" may also be used to describe roofs that use some form of "green" technology, such as solar panels or a photovoltaic module. Guideline: A principle or concept that provides guidance, direction, or advice as to a decision or course of action. Historic building: any building that is historically or architecturally significant. Historic district: a district or zone designated by ordinance by the city council or by the state or federal government within which buildings, structures, and places have a high concentration of historical, architectural, archeological, or cultural significance or a high concentration of contrib- uting buildings or structures. Historic Landmark: a property, structure, or building designated as a landmark by ordinance of the city council that is worthy of rehabilitation, restoration, and preservation because of its his- toric or architectural significance. Human scale: Architectural design based on the understanding that humans interact with their environments based on their physical dimensions. Buildings scaled to human physical capabili- ties have steps, doorways, railings, work surfaces, seating, shelves, fixtures, walking distances, and other features that fit well to the average person. 333 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-8 Knowledge-based business: A firm where the main line of business, product, or service is de- pendent on employees that possess and can apply knowledge. This may includes financial ser- vice firms, consulting or research firms, and product development firms where knowledge is necessary for the very survival of the enterprise. LEED certification: The Leadership in Energy and Environmental Design (LEED) certification system based on the Green Building Rating System, developed by the U.S. Green Building Council (USGBC). The certification is based on a myriad of standards related to environmen- tally sustainable construction. Landmark: a building designated as a historic landmark by the Evanston City Council. Livability: A concept that encompasses elements of home, neighborhood, and community that contribute to safety, economic opportunity, and welfare, health, convenience, mobility, and rec- reation. The adjective “livable” for a city connotes a desirable quality of life for its citizens -- including social activities, attractive public places, provision of a certain level of privacy, as well as a sense of community. Market value: the theoretical highest price a buyer, willing but not compelled to buy, would pay, and the lowest price a seller, willing but not compelled to sell, would accept. Mass: the shape, size, height, and volume of a building. Mixed-use development: Individual buildings or districts in which more than one category of land use is encouraged. In zoning this means some combination of residential with commercial, industrial, office, institutional, or other land uses. Multi-modal transportation: A transportation system that includes or allows for at least two modes of transport, such as mass transit, private automobiles, bicycles, and other modes. National Register of Historic Places: a listing maintained by the U.S. Park Service of areas that have been designated as historically significant. The register includes places of local and state significance, as well as those of value to the nation in general. New Urbanism: An American urban design movement that arose in the early 1980s. Its goal is to reform many aspects of real estate development and urban planning, from injecting new de- velopment into older urban areas while changing the suburban development paradigm of the last 50+ years of sprawling, low-density development forms to a new model that stresses human- scaled walkable environments and a mix of residential, commercial, public, and office land uses. New urbanist neighborhoods are designed to contain a diverse range of housing types, narrow streets, distinctive architecture evocative of the region, and a mix of residential and commercial land uses that make them more attractive and more marketable than conventional suburban de- velopment. Office space, Class A, B. and C: Class A space can be characterized as buildings that have ex- cellent location and access, attract high quality tenants, and are managed professionally. Building materials are high quality and rents are competitive with other new buildings. Class B buildings have good locations, management, and construction, and tenant standards are high. Buildings should have very little functional obsolescence and deterioration. Class C buildings are typically 15 to 25 years old but are maintaining steady occupancy. Tenants filter from Class B to Class A and from Class C to Class B. In a normal market, Class A rents are higher than Class B which are above Class C. 334 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-9 Pedestrian friendly: urban design that emphasizes pedestrian connections to major destinations; the use of public spaces and open spaces as a way to promote walking and as a way to encourage pedestrians to linger. Pedestrian friend design encourages compact, mixed-use development; promotes a building architecture that creates interest for the pedestrian; and incorporates con- cepts of parking and traffic management that reduce the dominance of automobile and private automobile traffic. Placemaking: A term that came into use in the 1970s by architects and planners to describe the process of creating attractive squares, plazas, parks, streets, waterfronts, and other locales that that will attract people because they are pleasurable or interesting. Public Art: Sculpture, street furniture, screens, paintings, murals, brickwork and paving, video installations, fabrics and furnishings, and other works of art that can be seen on the street, in parks and gardens, and inside buildings. Public realm: All areas outside of and between buildings including town centers, parks, public plazas, external areas of public buildings, sidewalks, parks, streets, street trees, landscaping, street furniture, and pavement. Government buildings, such as public libraries and similar build- ings open to the public are also part of the public realm. The design, style, and configuration of private buildings, particularly at the street level can affect the desirability and level of activity within the public realm. Redevelopment: The reconstruction, re-use or change in use of any developed property includ- ing an increase in the intensity of use such as an increase in the number of dwelling units or a change to a more intensive commercial or industrial use. Much redevelopment may simply in- volve the redesign or rehabilitation of existing properties. Scale: The relationship between the size and parts of a building to one another and to surround- ing buildings. Sense of place: The characteristics or qualities of a location, area, or district that that makes it special or unique, as well as to those that foster a sense of authentic human attachment and be- longing. Places are said to have a strong "sense of place" when they have a strong identity and character that is deeply felt by local inhabitants and by visitors. Sites susceptible to change (opportunity sites): Parcels of land that are most likely to change to an alternative use in the near term (5 to 10 years). Sites susceptible to change may include vacant land, vacant buildings, or underused properties. They may include properties that currently command low rents. In contrast, sites that have only recently been developed, that are currently intensively used, or that are under diverse ownership are less susceptible to change in the near term. Properties that are under public ownership or control may also be less susceptible to change. Smart growth: An urban and transportation planning paradigm that emerged in the early 1990s that focuses primarily on reducing urban sprawl through more efficient use of land and public infrastructure. The smart growth approach is centered on 10 principles that have evolved over time and are recognized by many city, county, and state governments as well as nonprofit re- search, transportation and environmental groups: Create range of housing opportunities and choices Create walkable neighborhoods 335 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-10 Encourage community and stakeholder collaboration Foster distinctive, attractive communities with a strong sense of place Make development decisions predictable, fair, and cost effective Mix land uses Preserve open space, farmland, natural beauty, and critical environmental areas Provide a variety of transportation choices Preserve open space, farmland, natural beauty, and critical environmental areas; Provide a variety of transportation choices Most recently the relationship between the built environment and patterns of growth to the pub- lic’s health, namely rising rates of obesity brought about by car dependent lifestyles and an ab- sence of places to walk, as well as air quality issues caused by greenhouse gas emissions, have been recognized among smart growth advocates and are now recognized as another set of valid arguments in favor of more compact, walkable neighborhoods. Standard: A criterion or reference against which performance can be compared and evaluated. A measure or criteria used for comparison purposes to evaluate the quantitative or qualitative values of a proposal. Streetscape: The area between buildings on opposite sides of the street, which includes sidewalk design, materials, and width, landscaping, curb design, crosswalks, building heights and en- trances, signage, street trees, street furniture, the roadway, and on and off-street parking. Sustainability, whole building: An approach to sustainability that recognizes the environmental impact and performance of buildings in five key areas of human and environmental health: sus- tainable site development, water savings, energy efficiency, materials selection, and indoor envi- ronmental quality. Sustainable development: As defined by the U.N. Commission on Sustainable Development, it is development that “meets the needs of the present without compromising the ability of future generations to meet their own needs.” Sustainable development is considered a three- dimensional concept involving a balance of environmental protection; economic growth; and so- cial development. Traditional districts: Three sub-areas of downtown Evanston that have a more traditional shop- ping street character with smaller buildings and shops. These districts provide a special function, acting both as “downtown” shopping streets with specialty merchants and restaurants, and “neighborhood” convenience centers serving the daily shopping and service needs of the down- town’s growing residential population. Transit-oriented development: A mixed-use residential or commercial area designed to maxi- mize access to public transport with features to encourage transit ridership. A TOD neighbor- hood typically has a center with a rail or bus station, surrounded by relatively high-density de- velopment with progressively lower-density development spreading outwards from the center. TODs generally are located within a radius of one-quarter to one-half mile from a transit stop, which is considered an appropriate distance for pedestrians to walk to transportation, shopping, and other services. 336 of 465 Downtown Evanston Plan Update (As Adopted by City Council–February 9th, 2009) A-11 Urban design: A disciplinary subset of urban planning, landscape architecture, or architecture that concerns the arrangement, appearance, and functionality of buildings and spaces. Urban form: The pattern of development that characterizes physical configuration and layout of urban and suburban areas. It includes aspects such as development density; the use of land; the size and configuration of blocks; and the arrangement and hierarchy of streets, yards, and open spaces. Urban plaza: A small public open space that is often integrated with or related to the adjacent buildings. Typical features include walkways, trees and shrubs, places to sit, and/or restaurants and shops. Urban village: An urban planning concept that aims to aims to create an environment in which people can both live and work; where the environment is self-sustaining and environmentally friendly; and where the urban form encourages community interaction and involvement. Many transit-oriented developments are designed as and function as urban villages. Vacancy/occupancy rate: a ratio of the empty and unoccupied properties or buildings versus those properties and buildings currently in use and occupied with tenants, owners, or residents. Walkability: A measure of the overall conditions for people on foot in an area. Factors affecting walkability include, but are not limited to: land use mix; street connectivity; residential density; orientation and placement of homes and buildings; and the location of destinations and activity centers. Walkability is also influenced by infrastructure such as access to mass transit, presence and quality sidewalks, buffers to moving traffic (planter strips, on-street parking or bike lanes) and pedestrian crossings, aesthetics, and street furniture. Wayfinding: The means by which people orient themselves in physical space and navigate from place to place. In other words, it is the process and the tools people rely upon to find their way around a city, a large complex of buildings, or an institution, such as a museum or hospital. Wayfinding systems refers to the set of architectural and/or design elements that aid orientation, including signs, icons, images, colors, artwork, and other elements that may have been installed for such purposes or that are distinct and of use to people in need of orienting themselves to their surroundings. Zoning bonus system: A technique used to encourage developers to include public amenities in their private development projects in exchange for additional allowable density or floor space according to a formula based on the value placed on the amenity and the cost to provide it. For example, a developer might provide a plaza in front of a building and be allowed to build an ad- ditional floor in height. 337 of 465 27-R-17 ~4~ EXHIBIT 2 NORTH DOWNTOWN PLAN 338 of 465 Draft: January 11, 2017 2017 North Downtown Plan DRAFT 339 of 465 North Downtown Plan Amendment 1 Section 1: Introduction In February of 2016 the City of Evanston’s Planning & Development Committee identified a potential need for a “North Downtown Area” plan and directed staff to investigate a planning process. Staff conducted preliminary research including recent census data, CTA ridership statistics and details on Northwestern University’s 10 Year Housing Master Plan and presented this information at the April 18, 2016 Planning & Development Committee meeting. It was at this meeting that staff was directed to obtain community feedback regarding the possibility of adding an amendment to the existing 2009 Downtown Plan which would include the area just north of that plan’s boundary. Staff conducted two community meetings, had discussions with several property owners and established a page on the city’s website and an email address to obtain feedback from residents and community stakeholders. Using this feedback and the data previously gathered, staff returned to the Planning & Development Committee which then recommended that the proposed amendment to the Downtown Plan be forwarded to the Plan Commission for further review. The sections following will outline the existing neighborhood context (Section 2), the public participation process (Section 3) and the proposed amendment to the Downtown Plan (Section 4). Major Recommendations ● Short Term - 3 to 6 months: Amend the Downtown Plan to include the area north of the northern boundary of the existing Downtown Study Area. This new area would create: - One (1) new character zone, Transit Oriented Development (TOD). - Five (5) new subareas in correlation with the existing and newly created character zones: N (TOD), Na (TOD), O (Transitional), P (Traditional) and Q (Transitional). ● Long Term - 6 to 18 months: Revise the existing 2009 Downtown Plan to be consistent with more current development trends and update the downtown area zoning district requirements (including the current Research Park zoning district). This process is likely contingent on City funding to retain a planning consultant to assist staff. 340 of 465 North Downtown Plan Amendment 2 Section 2: Neighborhood Context/Existing Conditions Evanston’s downtown area has seen a significant increase in development over the past 10 years. Recently constructed and proposed development has not only been located within the core of downtown, but also in the areas identified as Edge and Transitional Zones in the Downtown Plan. Recently built developments such as E2, at 1881 Oak and 1890 Maple Avenues, 1717 Ridge Avenue and the recently approved development at 1815 Ridge/Oak Avenue sit along the current Downtown Plan boundary. A proposed redevelopment of 831 Emerson Street, a largely vacant 2-story commercial retail center which is located just north of the Downtown Plan’s Emerson Street border, would have constructed a 12 -story, 260-unit multi-family residence (targeted to students) with ground floor commercial space. This project was denied by the City Council but sparked greater community conversations regarding the type of development that should occur just north of the downtown, where there is no official City planning document. The area roughly between Emerson Street to the south, Foster Street to the north, Ridge Avenue to the west and Sherman Avenue to the east consists of a mix of single family homes, multi-family buildings, Northwestern University student housing, and several commercial nodes including a small neighborhood retail district along Maple Avenue and Foster Street. This area also consists of seven different zoning districts: R4a, R5 and R6 General Residential, B1 Business, C1 and C2 Commercial and U1a University Housing and Parking (see Figure 1: Existing Zoning and Recent Planned Development Sites) which contributes to the variety of different uses and building types seen within the area. The neighborhood is also bisected by the CTA Purple Line which has a station located on Foster Street. Between 2005 and 2015 ridership at this station increased by 38.8% (50.4% on weekends and 26.6% on weekdays), serving both Northwestern students and staff as well as nearby neighborhood residents. Within a short walking distance of the station are several small neighborhood shops including a salon, convenience store, restaurant, and sign shop, as well as several office uses, a small nursey school and dance studio along Foster Street. These buildings are generally older, Development Address Existing Zoning Height (stories) E2 1890 Maple Ave. RP 16; 14 Primm Tower 1001 Emerson St. R6 9 Engelhard Hall 1915 Maple Ave. R6 10 Perlman Apartments 1900 Sherman Ave. R6 11 The Reserve 1930 Ridge Ave. R5 4 Sherman Gardens 1850-1866 Sherman Ave. R6 7 Table 1: Existing Building Heights 341 of 465 North Downtown Plan Amendment 3 some having undergone exterior and interior upgrades in recent years and others in need of façade improvements or redevelopment to create a better pedestrian experience. Parking for the area is largely on-street with many buildings having a small number of parking spaces for building residents or business employees. Engelhart Hall, a 10-story graduate student housing building, is the exception with approximately 44,150 square feet of surface parking area north of the building with 130 spaces (in addition to the 119 within the building’s underground parking and 88 surface spaces just east of the building). The entire site, bordered to the east by the CTA tracks and to the north by Foster Street, totals 117,129 square feet (or approximately 2.68 acres) in size. Engelhart Hall and the parking lot just north of the building Along Emerson Street is also a mix of uses and building design. Just west of Sherman is Perlman Apartments, an 11-story Housing Authority of Cook County senior residence, which sits adjacent to 831 Emerson Street. The CTA purple line runs adjacent to this building and Engelhart Hall to the west. Across the street from Engelhart Hall to the west is the 9-story Ebenezer Primm Towers, a senior housing facility operated by Ebenezer AME Church. Moving further west down Emerson Street are several multi-family buildings, Ebenezer AME Church and another 2-story shopping center with surface parking. This block sits directly across the street from the newly constructed E2 development which consists of a 14-story and 16- story residential building of rental units with limited ground floor commercial space. Recently constructed E2 apartment building (left) across from Ebenezer Primm Towers (right) Jane Perlman Apartments 342 of 465 North Downtown Plan Amendment 4 Figure 1: Existing Zoning and Recent Planned Development Sites 343 of 465 North Downtown Plan Amendment 5 Photo courtesy of Evanston Now Section 3: Public Participation On April 18, 2016, staff presented preliminary information on the proposed “North Downtown Planning Area” to the Planning & Development Committee which directed staff to obtain additional information and begin community outreach for resident and stakeholder feedback. Staff set out to obtain this information through community meetings and via email, as well as setting up a webpage dedicated to the planning effort for the area. COMMUNITY MEETINGS Two community meetings were held with the goal of obtaining more specific information on what residents and stakeholders in the area would like to see for an area boundary, land uses and building design. The first meeting was held on May 18, 2016. This meeting, attended by 75 residents, stakeholders and elected officials sought feedback on a possible border for the study area and main themes that should be included in the study. Attendees were able to have roundtable discussions around transit improvements, density and land use, housing and other quality of life issues. Each table was then able to provide a proposed boundary they felt should be the focus of the study. The second community meeting took place on June 15, 2016 and focused on land uses and preferred building design for future development. The 35 attendees had roundtable discussions which included “land use maps” on which each table was able to mark with stickers of varying colors to signify uses they believed would best within the boundaries. They were then able to write the preferred height on those stickers to address density. During the discussion, staff noted design and building material preferences. Community Feedback The general boundaries that meeting attendees drew included Emerson Street on the south up to Noyes Street on the north, Sherman Avenue on the eastern boundary to Ridge Avenue on the west. Staff used the differences in suggested boundaries and the location of potential development sites to create the boundaries as presented within this plan amendment. The northern boundary was brought further south to Foster Street due to Noyes Street having less possible development sites and feedback received from many residents to not include the existing residential areas between Noyes and Foster Streets. Residents and stakeholders also stated several major themes that should be considered or included in any updates, including maintaining and enforcing existing zoning, protecting the neighborhood context and encouraging mixed-use development and transit oriented development adjacent to the Foster Street CTA station among other items. 344 of 465 North Downtown Plan Amendment 6 With regards to specific uses and density, there was general agreement that more mixed and commercial uses should be along Emerson Street with building heights that decrease as development goes further north towards the established residential areas. Greater density was preferred in the immediate vicinity of the Foster Street CTA station. Along Maple Avenue and Foster Street, attendees expressed the need to keep the neighborhood retail context, including lower density development with buildings of a masonry or wood frame construction similar to the existing buildings. In the areas along Emerson Street more contemporary design was seen as appropriate with some brick at the street level. Modulated fenestration was also mentioned as a way to bring visual interest to the buildings and help create the proper context for new development. DISCUSSIONS WITH OWNERS OF POTENTIAL DEVELOPMENT SITES Staff also reached out to and had conversations with the owners (or owner’s representatives) of several large sites which are considered to be possible redevelopment sites. Staff talked to Northwestern University regarding the Engelhart Hall site as well as the owners/representatives for 831 Emerson and the shopping center at the northeast corner of Ridge Avenue and Emerson Street. Representatives from Northwestern indicated that in keeping with their requirement that all freshmen and sophomore students live on campus by Fall 2017, they would continue to construct new and renovate on-campus undergraduate dormitories, rather than graduate resident facilities. Northwestern, however, does recognize that the entire Engelhart site could accommodate a mixed-use development including university housing. Existing zoning was preferred in order to aid in completing any possible future development. Overall University parking requirements would need to be amended by the City to allow for a mixed-use development on this site. The representative for the owner of the shopping center at the northeast corner of Ridge Avenue and Emerson Street stated that the center is fully leased but there have been interested parties looking into redeveloping the site. The representative indicated that the site is likely not at its highest and best use and could be redeveloped in the future, however, there are no plans to do so in the immediate future. As briefly mentioned above, 831 Emerson Street, currently a mostly vacant two-story commercial building, was recently the site of a proposed redevelopment project which would have constructed a 12-story, 260-unit, mixed- use building on the site. The project was Emerson Street and Ridge Avenue 831 Emerson Street Site Emerson Street and Ridge Avenue 345 of 465 North Downtown Plan Amendment 7 Figure 1: North Downtown Subareas ultimately denied by City Council, however, a new proposal is currently under review which would construct a 9-story, 242 unit mixed-use building on the site. The owners of the site believe it is most appropriate for a mixed-use redevelopment with ground floor retail and residential uses above (not targeted to students), similar to those of nearby residential buildings and developments. Section 4: Master Plan Update The amendment to the Downtown Plan provides guidelines for future development in an area north of downtown that has several possible development sites and could be directly affected by nearby development within the existing Downtown Plan boundary. It takes into account the Foster Street CTA transit station, suggesting the incorporation of TOD developments as well as other smart growth principles such as creating and maintaining mixed-use developments that would provide additional housing options and retail for the surrounding neighborhood. The plan amendment recognizes the unique location of this area being adjacent to both higher density downtown uses and lower density residential and neighborhood commercial districts further north. This extension of the downtown plan boundary is meant to create a transition between these two areas. The new boundary areas, existing zoning and the location of potential development sites, are outlined in Figure 2: Updated Downtown Plan Boundary. Using the subareas identified in the original Downtown Plan and the trend towards Transit Oriented Development (TOD), the new development framework outlines 5 new subareas within 3 zones for the North Downtown Planning boundary area –Traditional, Transitional, and TOD - and makes recommendations for land use and building design directed towards the neighborhood context of those areas. These recommendations are intended to guide future development of sites that have been identified as opportunity sites for possible redevelopment. Following are descriptions of the character and recommended development approach for each subarea. Transit Oriented Development (TOD) Zone (N and Na) This new zone consists of a block bordered roughly by Emerson Street to the south, Foster Street to the north, Maple Avenue to the West and the alley just west of Sherman Avenue. This zone also incorporates Primm Tower at the northwest corner of Maple Avenue and Emerson Street. The zone straddles the CTA Purple Line tracks (a primary reason for the TOD designation), currently consisting of Engelhart Hall and its parking lot, a largely vacant shopping 346 of 465 North Downtown Plan Amendment 8 1571 Maple Avenue Planned Development Rendering center, parking areas, a senior living facility and small commercial office. The shopping center, 831 Emerson, is proposed for redevelopment. Current zoning within this area is R5 and R6 General Residential, B1 Business, C1 Commercial and U1a University Housing and Parking. The 831 Emerson site is zoned C1 and, if built within zoning parameters, as indicated by Table 2: Current Zoning Allowances and Proposed Height, could reach a height of 64.5 feet with development allowances and bonuses. As this zone is between the designated downtown area and smaller traditional commercial area, it is envisioned to be composed of two subareas: the southern portion (Subarea N) would consist of mixed-use TOD development with similar height to the existing 10-story Engelhart Hall with a range from 66 to 130 feet (6 to 12 stories). The northernmost portion of the site (Subarea Na) is adjacent to the existing neighborhood commercial district which is along the north side of Foster Street and the west side of Maple Avenue (which are included in Subarea P, described below). As that is an area with lower building height and density, this portion of the zone is envisioned to more closely match that height, density and design. Building heights would be stepped down from those fronting Emerson Street. Additional building height may be permitted when set back from Maple Avenue and Foster Street corridors, creating a building height range of 42 to 66 feet (approximately 4 to 6 stories). Staff envisions that this area would also consist of mixed-use TOD development with smaller neighborhood scale retail on the ground floors and residences above to complement the existing commercial area and surrounding neighborhood. Specifically, this subarea would tie in to Subarea P in creating a walkable, continuous storefront along Maple Avenue and Foster Street. Northwestern University’s surface parking lot site, which has a significant amount of street frontage in this area, would play a key role in establishing this expanded neighborhood shopping district Buildings in this area should consist of more traditional masonry construction along Maple Avenue and Foster Streets, especially on the ground floors or first several floors of developments, as this will better fit within the existing commercial area context. A more contemporary design along Emerson Street could be considered, similar to more recent approved developments such as 1571 Maple Avenue. 347 of 465 North Downtown Plan Amendment 9 Transitional Zones (O and Q) Transitional Zones are located just north of the North Edge subarea of the original Downtown Plan along Emerson Street between Ridge Avenue and just west of Maple Avenue (excluding Primm Towers) as well as just east of the CTA tracks on the south side of Emerson. Subarea O has several residences and a two- story shopping center at the northeast corner of Ridge Avenue and Emerson Street comprised of first floor retail and office space above. Subarea Q consists of a one story restaurant building and small bank. The current zoning is C2 Commercial and R6 General Residential. There is denser multi-family residential and mid-rise office buildings located across the street from this stretch of Emerson Street in the part of downtown zoned RP, Research Park. The recently built E2 development consists of a 14-story and a 16-story building with townhomes and a small amount of commercial space on the ground floor. The Transitional Zone is envisioned as an area to step down from the downtown density and height in order to create a transition to the lower density residential areas to the north. New development should be mixed-use with retail and active uses on the ground level and office or residential uses above. The amount of ground floor retail space that can be supported by the market may be more limited in this area, but new buildings should provide active spaces at street level. Building heights should range from 66 to 110 feet (approximately 6 to 10 stories). Additionally, future development in Subarea Q would need to vacate a portion of Benson Avenue in order to create a more developable site. Building design in these subareas along Emerson could be more contemporary in nature, incorporating more glass and metal with masonry on the ground levels, but still keeping area context in mind. Traditional Zone (P) This would be the fifth Traditional Subarea of the Downtown Plan. This northernmost traditional zone is a small neighborhood commercial area with smaller scaled buildings and shops convenient to surrounding residents. It is along the western side of Maple Avenue, north of Primm Tower, and along the north side of Foster Street going east incorporating the mixed use building east of the CTA tracks. The boundaries of this area largely follow the existing B1 Business zoning and are meant to include the existing businesses and buildings that would maintain a continuous commercial 348 of 465 North Downtown Plan Amendment 10 district. In addition to the B1 Business zoning, existing zoning is and R4a and R5 General Residential. Subarea P should have low-rise mixed-use or commercial retail uses which keeps the existing local commercial district intact. As mentioned above, Subarea Na would complement this subarea in order to create a continuity of storefronts for a larger commercial district encompassing both sides of Maple Avenue and Foster Street. The larger commercial area would have a pedestrian friendly scale with a wider variety of businesses for nearby residents and visitors. As with the other traditional zones within the Downtown Plan and Subarea Na, new development should maintain the existing neighborhood context with a building height of 42 to 66 feet (4 to 6 stories) and decreasing density as the development moves away from the Foster Street transit station. Building design and materials should have a more traditional design and consist of masonry or wood frame construction to fit within the existing neighborhood buildings. Design and context could be similar to that seen along Central Street or in the neighborhood business district of Noyes Street that is north of this area. Central Street commercial area 349 of 465 North Downtown Plan Amendment 11 Figure 2: Updated Downtown Plan Boundary 350 of 465 North Downtown Plan Amendment 12 ZONING ALLOWANCES WITHIN THE SUBAREAS It is important to note what the current zoning allows by right and through possible site development allowances within each of these new Subareas. As the proposed boundaries are located within a designated TOD area, future residential developments providing on-site affordable units may also qualify for development bonuses through the Inclusionary Housing Ordinance (IHO). The chart below breaks down the varying allowances and bonuses. Character Subareas Maximum Height by Zoning District (feet) Proposed Maximum Height Range (feet) Base w/IHO Bonuses w/Development Bonuses TOD Zone (N) C1 45 49.5 64.5 66 to 130 R5 50 55 67 R6 85 93.5 105.5 TOD Zone (Na) R5 50 55 67 42 to 66 B1 40 44 56 U1a 45 (bldg.) 75 (parking) 49.5 (bldg.) 82.5 (parking) 49.5 (bldg.) 82.5 (parking) Traditional Zone (P) B1 40 44 56 42 to 66 R4a 35 38.5 50.5 R5 50 55 67 Transitional Zone (O) C2 45 49.5 64.5 66 to 110 R6 85 93.5 105.5 Transitional Zone (Q) C2 45 49.5 64.5 66 to 110 Note: Proposed Maximum Height Range incorporates possible development bonuses and allowances. IMPLEMENTATION This amendment will act as a guide for how future development should fit into the existing context of the area north of downtown in terms of height, use, and design. As mentioned above, the underlying zoning will regulate what can and cannot be built within the area, however, this document will speak to the type of development that should occur and how it should fit with the existing uses and building designs in the area. As stated in the introduction, the recommended long-term goal is to update the entire Downtown Plan which would include the proposed amendment area as well as rezoning of the area RP Research Park District. A broader rezoning effort would be included for this area in an Table 2: Current Zoning Allowances and Proposed Height 351 of 465 North Downtown Plan Amendment 13 effort to have regulations which better address current development trends and needs of the community. This broader effort would be dependent upon the securing of funding in order to hire a consultant to assist in these updates. Specifically addressing the neighborhood commercial areas, there is a possibility to utilize existing economic development tools such as the Storefront Modernization Program to improve the facades and interiors of the small businesses located along Maple Avenue and Foster Street, or the Great Merchants Grant to promote the neighborhood area should a merchants association be established in the future. Longer range, there may be an opportunity to establish a Special Service Area (SSA) that could address additional promotional, beautification or maintenance needs of the business district within the area. A similar action was taken with the Main-Dempster Mile, an SSA which combined two merchant associations and has seen some success within its short tenure. Another possible economic development tool for this area could be the establishment of a Tax Increment Financing (TIF) District. Establishment of a TIF District would have the potential to assist in funding desirable development in this area as well as provide a possible funding source for transit station improvements, park upgrades, and other infrastructure modernization. EVANSTON TOD PARKING STUDY The parking requirements within the subareas are determined by the City’s zoning ordinance. As with other Inclusionary Housing Ordinance bonuses, if a development provides on-site affordable housing they will receive a parking reduction bonus. As part of efforts to make sure current zoning regulations reflect changes in multi-modal transportation trends and actual parking usage observed at recent residential and mixed-use developments, the City applied for and was awarded a grant from the Regional Transportation Authority (RTA) through its 2015 Community Planning Program to examine parking regulations in Metra and CTA transit-served areas. Additionally, as part of the study staff will be seeking to establish indoor and outdoor bike parking requirements and design standards for new commercial and multi-family residential developments, as outlined within the TOD Parking Study and the City’s Multi-Modal Plan. The study has been drafted and is currently under review. Staff will present it to the City’s Parking & Transportation Committee and Plan Commission in Spring 2017. It will then be presented to Planning & Development Committee and City Council. PROPOSED NEXT STEPS – NORTH DOWNTOWN PLAN Staff will bring the proposed plan amendment document before the Plan Commission, Planning & Development Committee and City Council for review, recommendations, and approval. The tentative timeline for this process is outlined below: ● December 2016 – 1st presentation to Plan Commission. ● January/February 2017 – Incorporate revisions into the plan document and return to Plan Commission for final recommendation. 352 of 465 North Downtown Plan Amendment 14 ● March/April 2017 – 1st Presentation to Planning & Development Committee. ● May/June 2017– Incorporate revisions into plan document and return to Planning & Development Committee and City Council for final approval. 353 of 465 North Downtown Plan Amendment 15 APPENDIX A: SUBAREA MAPS WITH ZONING 354 of 465 North Downtown Plan Amendment 16 355 of 465 North Downtown Plan Amendment 17 356 of 465 North Downtown Plan Amendment 18 357 of 465 North Downtown Plan Amendment 19 358 of 465 APPROVED Page 1 of 3 Plan Commission Minutes 12/14/16 MEETING MINUTES PLAN COMMISSION Wednesday, December 14, 2016 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Simon Belisle, Terri Dubin, Carol Goddard, Colby Lewis, Peter Isaac, Patrick Brown, Members Absent: Andrew Pigozzi Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:03 P.M. and introduced Scott Mangum, the new Planning and Zoning Administrator for the Community Development Department. 2. APPROVAL OF MEETING MINUTES: September 14, 2016 Commissioner Lewis made a motion to approve the minutes from September 14, 2016. Commissioner Goddard seconded the motion. A voice vote was taken and the minutes were approved, 6-0, with one abstention. 3. NEW BUSINESS Chairman Ford explained that the agenda item for old business is a continuation from the August Plan Commission meeting. A. NORTH DOWNTOWN PLANNING The City of Evanston proposes to amend the Downtown Plan to expand its boundaries by including an area roughly between Emerson Street to the south, Foster Street CTA Station to the north, the first north/south alley west of Sherman Avenue to the east, Maple Avenue to the west and properties on the north side of Emerson Street between Maple Avenue and Ridge Avenue. The plan amendment is intended to help guide future development in this area north of downtown. 359 of 465 APPROVED Page 2 of 3 Plan Commission Minutes 12/14/16 Ms. Jones presented an overview of the planning process leading to the proposed amendment before the Commission then explained the details of proposal. Staff is proposing to amend the 2009 Downtown Plan to expand its boundaries to include 5 new subareas north of downtown: N- TOD, Na – TOD, O- Transitional, P- Traditional and Q – Transitional. Ms. Jones described the subarea boundaries as well as proposed uses, density and building design and materials that would be preferred for new development within each subarea. Chair Ford opened the hearing to Commissioner questions and comments. There was a general agreement that the proposed plan amendment was a step in the right direction with some questions regarding the intention of the plan, boundary and subarea determination as well as including a broader vision within the plan. Chair Ford opened the hearing to questions and comments from the public. Nine members of the public spoke. General questions and comments included:  Clarification on why certain boundaries were chosen;  A discussion on Subarea P and its necessity within the plan;  Concern over what would be allowed to be built at the 831 Emerson site; and  Impact of the plan on the existing zoning within the area boundaries. Staff responded to the discussion items, clarifying that boundaries for the subareas were chosen based on stakeholder feedback, existing conditions and zoning as well as the location of possible development sites. Staff then emphasized that the proposed amendment would not alter the existing zoning within the area boundaries but is intended to be used with the zoning code to guide future development in the area; broader visioning for the area can be added. With regards to the 831 Emerson site, staff is expecting a new development proposal in the near future. Commissioner Dubin made a motion to return the proposal to staff for revisions. Commissioner Lewis seconded the motion. The motion was approved unanimously 7-0. Commissioner Goddard then made a motion to continue the agenda item to the January 11, 2017 meeting. Commissioner Dubin seconded the motion. The motion was approved unanimously 7-0. 4. OTHER BUSINESS A. 2017 PLAN COMMISSION SCHEDULE Commissioner Lewis made a motion to approve the 2017 Plan Commission Schedule. Commissioner Belisle seconded the motion. The motion was approved unanimously 7-0. B. ELECTION OF CHAIR, VICE-CHAIR AND APPOINTMNETS OF LIAISONS AND ZONING COMMITTEE MEMBERS Commissioner Lewis nominated Chair Ford as Chair, seconded by Commissioner Goddard. 360 of 465 APPROVED Page 3 of 3 Plan Commission Minutes 12/14/16 Commissioner Isaac moved to approve Chair Ford as Plan Commission Chair. Commissioner Goddard seconded the motion. The motion was approved unanimously 6-0, with Chair Ford abstaining. Commissioner Goddard nominated Commissioner Lewis as Vice-Chair, seconded by Commissioner Isaac. Commissioner Isaac moved to approve Commissioner Lewis as Vice-Chair. Commissioner Belisle seconded the motion. The motion was approved unanimously 6-0, with Commissioner Lewis abstaining. Chair Ford listed the Commissioners who acted as liaisons for various Boards and Committees and asked if there were any proposed changes. Hearing none, he asked for a motion. Commissioner Goddard made a motion to retain the same Board and Committee liaisons appointments for 2017 (Economic Development Committee – Dubin; Planning & Development Committee – Lewis; Housing & Community Development Act Committee – Goddard; Transportation and Parking Committee – Ford; Public Place Names Committee – Ford; ADA Advisory Committee has been eliminated). Commissioner Belisle seconded the motion. The motion was approved unanimously 7-0. Chair Ford stated that if there were no objections, he nominates Scott Peters to be retained as an associate member. The Commission voted unanimously, 7-0, to approve the nomination 5. PUBLIC COMMENT Ms. Jones stated that a new Commissioner has been appointed and will likely attend the January 11th Plan Commission meeting. 6. ADJOURNMENT Commissioner Belisle made a motion to adjourn the meeting. Commissioner Isaac seconded the motion. A voice vote was taken and the motion was approved by voice call 7-0. The meeting was adjourned at 8:57 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 361 of 465 APPROVED Page 1 of 3 Plan Commission Minutes 1/11/17 MEETING MINUTES PLAN COMMISSION Wednesday, January 11, 2017 7:00 P.M. Evanston Civic Center, 2100 Ridge Avenue, James C. Lytle Council Chambers Members Present: Jim Ford (Chair), Simon Belisle, Terri Dubin, Carol Goddard, Colby Lewis, Jolene Saul Members Absent: Patrick Brown, Andrew Pigozzi, Peter Isaac Associate Members Present: none Associate Members Absent: Scott Peters Staff Present: Meagan Jones, Neighborhood and Land Use Planner Scott Mangum, Planning and Zoning Administrator Presiding Member: Jim Ford, Chairman 1. CALL TO ORDER / DECLARATION OF QUORUM Chairman Ford called the meeting to order at 7:01 P.M. and introduced Jolene Saul, who was recently appointed to the Plan Commission. 2. APPROVAL OF MEETING MINUTES: December 14, 2016 Chair Ford requested a change to the minutes reflecting the Associate Member, Scott Peters being voted to maintain that position. Commissioner Goddard made a motion to approve the minutes from December 14, 2016 with the suggested change. Commissioner Dubin seconded the motion. A voice vote was taken and the minutes were approved , 5-0, with one abstention. 3. OLD BUSINESS Chairman Ford explained that the agenda item for old business is a continuation from the December Plan Commission meeting. A. NORTH DOWNTOWN PLANNING The City of Evanston proposes to amend the Downtown Plan to expand its boundaries by including an area roughly between Emerson Street to the south, Foster Street CTA Station to the north, the first north/south alley west of Sherman Avenue to the east, Maple Avenue to the west and properties on the north side of Emerson Street between Maple Avenue and Ridge Avenue. The plan amendment is intended to help guide future development in this area north of downtown. 362 of 465 APPROVED Page 2 of 3 Plan Commission Minutes 1/11/17 Ms. Jones presented an overview of the revisions made to the plan amendment, including further explanation regarding the determination of subarea boundaries and preferred development, the addition maps and an implementation section and other minor corrections. The staff recommendation to amend the 2009 Downtown Plan to expand its boundaries to include 5 new subareas north of downtown is unchanged. Ms. Jones then reviewed the subareas and the preferred uses, density and building design and materials that would be preferred for new development. Chair Ford opened the hearing to Commissioner questions and comments. Questions and comments included:  The future of the Foster Street CTA station  Clarification on the changes made (substantive versus language and description).  Concerns of the height proposed at each of the corners of the intersection of Maple Avenue and Foster Street.  Consideration of pedestrian changes to the area near the Foster Street Station Chair Ford opened the hearing to questions and comments from the public. Four members of the public spoke. General questions and comments included:  Defining “contemporary” building design and how future development would fit within existing development;  Intentions for zoning district regulations within the area in the future.  Possible projects that may be permitted or proposed within these subareas. Ms. Jones responded to these discussion items, clarifying revisions made to the proposed amendment and emphasizing that the proposed plan does not propose zoning changes. She gave some examples of development that could take place and indicated that those developments would go through several levels of review. Staff then stated that, at this time, the Foster Street CTA station will remain open despite some discussion indicating otherwise. The Commission began their deliberation with additional discussion centered on development near the intersection of Maple Avenue and Foster Street. Examples of other commercial areas such as Central Street and the west end of Davis Street were discussed as points of reference for height and density. Comments were made about the need for a continuous storefront along these streets and to emphasize the importance of the Northwestern University parking lot site. It was suggested that more language be added to this point as well as the need for small neighborhood scale development along both sides of Maple Avenue and Foster Streets. Commissioner Goddard then made a motion to recommend approval of the proposed plan amendment to City Council with the suggested revisions. Commissioner Lewis seconded the motion. The motion was approved unanimously 6-0. 363 of 465 APPROVED Page 3 of 3 Plan Commission Minutes 1/11/17 4. PUBLIC COMMENT A resident gave some background information regarding past plans for Northwestern University’s surface parking lot at Foster Street and Maple Avenue which were tabled some time ago. 5. ADJOURNMENT Commissioner Dubin made a motion to adjourn the meeting. Commissioner Saul seconded the motion. A voice vote was taken and the motion was approved by voice call 6-0. The meeting was adjourned at 8:08 pm. Respectfully Submitted, Meagan Jones Neighborhood and Land Use Planner Community Development Department 364 of 465 For City Council Meeting of March 27, 2017 Item P3 Ordinance 25-O-17 Application for Major Zoning Relief for a Circular Driveway Fronting Sheridan Rd. at 2658 Sheridan Road For Introduction To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Director of Community Development Melissa Klotz, Zoning Planner Subject: Ordinance 25-O-17 Granting Major Zoning Relief for a Circular Driveway Fronting Sheridan Rd. at 2658 Sheridan Rd. Date: March 13, 2017 Recommended Action City staff recommends adoption of Ordinance 25-O-17 granting major zoning relief to construct a circular driveway fronting Sheridan Rd. where circular driveways are only permitted when fronting Ridge Ave. or Crawford Ave. in the R1 Single Family Residential District. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. Livability Benefits Health & Safety: Enhance resiliency to natural & human hazards Summary The applicant proposes to construct a circular driveway fronting Sheridan Rd., where circular drives are only permitted on Ridge Ave. or Crawford Ave. The property currently features one curb cut near the north property line with driveway access fronting Sheridan Rd. that leads to the detached garage at the rear of the property. There is alley access at the rear of the property, though the detached garage (with a coach house unit above) features vehicle access facing east to the driveway/Sheridan Rd. rather than to the alley. The garage/coach house is a solid brick structure that would be difficult to modify to obtain alley access. The existing garage/coach house features two separate single bay garage doors that make it difficult to maneuver two vehicles into the garage with space to exit both vehicles, so the property owner typically leaves at least one vehicle in the driveway in front of the garage. With a vehicle in the way, it is impossible to conduct a three-point turn in the rear to turn vehicles around to exit onto Sheridan Rd. safely. The property owner has attempted to utilize a three-point turn in the front yard as well. However, due to the Memorandum 365 of 465 location of the existing driveway and the grade change on the north side of the property, vehicle wheels frequently slip off of the driveway and create ruts abutting and onto the neighboring property to the north (see images). The Zoning Ordinance only permits circular driveways on Ridge Ave. and Crawford Ave., on properties at least 75’ in width, where the pavement does not exceed 30% of the front yard’s area, and where the circular driveway does not protrude into a required side yard. This proposal meets these conditions with the exception of the Sheridan Rd. frontage. The Zoning Ordinance specifically states circular driveways are permitted on Ridge Ave. and Crawford Ave. because: The use of a noncircular driveway may create a hazardous and unsafe traffic condition endangering the health, safety and welfare of the public. The property owner feels this is the case at 2658 Sheridan Rd. A temporary speed feedback sign is currently located near the property to address concerns that vehicles travel at high speed on Sheridan Rd. and drivers sometimes do not stop for pedestrians that cross Sheridan Rd. at Ingleside Pl. approximately 100’ north. Other properties in the vicinity, including 2674 Sheridan Rd. (two properties north of the subject property) feature circular driveways. 2674 Sheridan Rd. also abuts an alley and features a detached garage in the rear with alley access. 366 of 465 The subject property does currently feature a walkway in the front yard that leads to Sheridan Rd. and has a small curb cut near the south property line. The proposed circular driveway will be located in the same approximate area as the existing curb cut, which will be increased to a width compliant with City standards for driveway aprons. City staff is not aware of any opposition to the proposal. Legislative History March 7, 2017: The ZBA recommended approval for zoning relief to construct a circular driveway fronting Sheridan Rd. The ZBA recommended approval 4-1, with the dissenting vote noting alternatives are available that are compliant or require less zoning relief. Attachments Proposed Ordinance 25-O-17 March 7, 2017 Draft ZBA Meeting Minutes Excerpt ZBA Findings March 7, 2017 ZBA Packet: https://www.cityofevanston.org/home/showdocument?id=9959 367 of 465 3/13/2017 25-O-17 AN ORDINANCE Granting A Major Variation Related to 2658 Sheridan Road in the R1 Single Family Residential District WHEREAS, Jim Hennessey (the “Applicant”), property owner of the property commonly known as 2658 Sheridan Road (the “Subject Property”), located within the R1 Single Family Residential Zoning District and legally described in Exhibit A, attached hereto and incorporated herein by reference, submitted an application seeking approval of a Major Variation to zoning requirements imposed by Subsection 6- 8-1-9 of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”); and WHEREAS, the Applicant requests the following Major Variation: (A) The Applicant requests to construct a circular driveway fronting Sheridan Road on the Subject Property where circular driveways are only permitted when fronting Ridge Avenue or Crawford Avenue; and WHEREAS, on March 7, 2017, the Zoning Board of Appeals (“ZBA”), pursuant to proper notice, held a public hearing in case no. 17ZMJV-0005 to consider the submitted application, received testimony, and made written records and findings that the application did meet the standards for Major Variations set forth in Subsection 6-3-8-12-(E) of the Zoning Ordinance and recommended City Council grant the Major Variations; and WHEREAS, at its meeting of March 27, 2017, the Planning and Development (“P&D”) Committee of the City Council received input from the public, 368 of 465 25-O-17 ~2~ carefully considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the Major Variations in case no. 17ZMJV-0005; and WHEREAS, at its meetings of March 27, 2017 and April 10, 2017, the City Council considered and adopted the recommendation of the P&D Committee, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Council hereby adopts the P&D Committee’s records, findings, and recommendations, and hereby approves, pursuant to Subsection 6-3-8-10-(D) of the Zoning Ordinance, the Major Variations on the Subject Property applied for in case no. 17ZMJV-0005 and described hereinabove. SECTION 3: The Major Variations approved hereby are as follows: (A) Approval to allow construction of a circular driveway on the Subject Property fronting Sheridan Road. Subsection 6-8-1-9 permits circular driveways only on properties fronting Ridge Avenue or Crawford Avenue. SECTION 4: Pursuant to Subsection 6-3-8-14 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Major Variations granted hereby, violation of any of which shall constitute grounds for penalties or revocation thereof pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: (A) Compliance with Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with all applicable legislation, with the testimony and representations of the Applicant to the ZBA, the P&D Committee, and the City Council, and the approved plans and documents on file in this case. 369 of 465 25-O-17 ~3~ SECTION 5: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 6: Except as otherwise provided for in this ordinance, all applicable regulations of the Zoning Ordinance and the entire City Code shall apply to the Subject Property and remain in full force and effect with respect to the use and development of the same. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. 370 of 465 25-O-17 ~4~ Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 371 of 465 25-O-17 ~5~ EXHIBIT A Legal Description Lot 3 in Block 2 in Nate and Phelp's Addition to Evanston, a Subdivision of Part of the South Section of Quilmette Reservation in Township 42 North, Range 13 East of the Third Principal Meridian, in Cook County, Illinois. PIN(S): 05-35-407-020-0000 Commonly Known As: 2658 Sheridan Road, Evanston, Illinois. 372 of 465 Page 1 of 3 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, March 7, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril Mirintchev Members Absent: Scott Gingold, Violetta Cullen Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:01pm. Approval of Minutes The minutes from the January 24, 2017 Zoning Board of Appeals meeting were motioned for approval by Ms. McAuley and seconded by Ms. Arevalo. The minutes were approved 5-0. New Business 2658 Sheridan Road ZBA 17ZMJV-0005 Jim Hennessey, property owner, applies for major zoning relief to construct a circular driveway in the R1 Single Family Residential District. The applicant proposes a circular driveway fronting Sheridan Road where circular driveways are only permitted when fronting Ridge Avenue or Crawford Avenue (Zoning Code Section 6-8-1-9). The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. Jim Hennessey, property owner, noted: ● Moved into property two years ago and then realized the hazard of backing onto Sheridan Road with cars driving at speeds at 40 MPH or higher. ● Spent more than six months looking at alternatives, including hammerhead in front and rear yard, but there is not enough space. ● Surrounding neighbors are supportive, and letters were submitted. ● Only house on the street without alley access. There is an alley but no garage doors facing alley. ● Two houses north has circular driveway [2674 Sheridan Road]. ● City recently placed speedometer near property because the street is so busy. ● Application meets requirements for lot with, setbacks, and impervious surface. 373 of 465 Page 2 of 3 Zoning Board of Appeals ● Small pedestrian curb cut already exists and will be widened for vehicle. ● Brick driveway proposed with concrete apron and small gravel strip toward rear of drive. ● Budget is $200,000. David Meek, attorney, noted: ● Making front hammerhead larger may work but would established front yard parking in violation of code. ● Sheridan Road shares same attributes as Ridge and Crawford that allow circular drives. ● Circular drive creates symmetry and options for better aesthetic landscaping than a hammerhead. Mr. Hennessey continued: ● Will back up from garage out toward sidewalk, then turn through circular area. Ms. Berns said this option would still work with a hammerhead, and asked whether the limiting factor to turning around is the rear patio. The applicant stated that the patio is somewhat an issue, but the larger problem is if there is a car parked in front of the garage. Applicant does not park any vehicles in garage. Ms. Berns stated that an option is to get access from the alley and put garage doors on both sides, which would cost less than the drive. The applicant responded that there is a staircase that goes across back of garage, and mechanicals, too. The attorney added that they are unsure of structural integrity of 100 year old brick coach house to add doors. Staircase is still problematic. Ms. Dziekan said they did not experience the same traffic volume on Sheridan Road compared to Ridge, although they did not experience rush hour. A traffic study to compare traffic volume would be helpful. Ms. McAuley stated that Sheridan Road is very heavily traveled during rush hour, and they understand the need for the circular drive. The ZBA entered into deliberation: Ms. McAuley said that it is a safety issue, but also aesthetically the circular drive is much better. Ms. Dziekan said that no rear access from garage to alley is unique to this property, so the drive is a reasonable solution. Ms. Arevalo agreed, and likes that pavers would be used. Mr. Mirintchev agreed. Other solutions create a larger impervious area, and they would still have a turning problem in alley since the garage is right at alley line and alley is only 374 of 465 Page 3 of 3 Zoning Board of Appeals sixteen feet wide. Ms. Berns said that front yard parking is not the intent of the zoning ordinance. They are opposed because there are better alternatives. Ms. Dziekan asked whether parking could specifically be prohibited in the front yard. Ms. Berns disagreed because enforcement is very difficult. Ms. McAuley said that this option beautifies the lot, and it is nice to have a place for guests to park. The standards were addressed: 1) Yes 2) 4-1, Yes (Berns, no) 3) Yes 4) 4-1, Yes (Berns, no) 5) Yes 6) Yes 7) 4-1, Yes (Berns, no) Ms. Dziekan questioned which option does not require a variance? Ms. Berns said alteration to the coach house or hammerhead in rear. Ms. McAuley disagreed, stating this is the least onerous option. Ms. McAuley moved to provide a positive recommendation to City Council, seconded by Ms. Arevalo. The ZBA voted 4-1 to approve positive recommendation. 375 of 465 FF II NN DD II NN GG SS FOR STANDARDS OF VV AA RR II AA TT II OO NN SS In the case of After conducting a public hearing on March 7, 2017, the Zoning Board of Appeals makes the following findings of fact, based upon the standards for major variances specified in Section 6-3-8-12 of the City Code: Standard Finding (A) The requested variation will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties; ___X___Met _____Not Met 5-0 (B) The requested variation is in keeping with the intent of the zoning ordinance; ___X___Met _____Not Met 4-1 (C) The alleged hardship or practical difficulty is peculiar to the property; ___X___Met _____Not Met 5-0 (D) The property owner would suffer a particular hardship or practical difficulty as distinguished from a mere inconvenience if the strict letter of the regulations were to be carried out; ___X___Met _____Not Met 4-1 (E) The purpose of the variation is not based exclusively upon a desire to extract additional income from the property; or there is a public benefit; ___X___Met _____Not Met 5-0 Case Number: 17ZMJV-0005 Address or Location: 2658 Sheridan Rd. Applicant: Jim Hennessey, property owner Proposed Zoning Relief: Construct a circular driveway fronting Sheridan Rd. where circular driveways are only permitted on Ridge Ave. and Crawford Ave. 376 of 465 (F) The alleged difficulty or hardship has not been created by any person having an interest in the property; __X___Met _____Not Met 5-0 (G) The requested variation is limited to the minimum change necessary to alleviate the particular hardship or practical difficulty which affects the property; __X___Met _____Not Met 4-1 and, based upon these findings, and upon a vote of __4__ in favor & __1__ against recommends to the City Council __X___ approval _____ denial Attending: Vote: Aye No _____ Violetta Cullen ____ ____ __X__ Mary Beth Berns ____ _X__ __X__ Lisa Dziekan _X__ ____ __X__ Kiril Mirintchev _X__ ____ _____ Scott Gingold ____ ____ __X__ Myrna Arevalo _X__ ____ __X__ Mary McAuley _X__ ____ 377 of 465 For City Council Meeting of March 27, 2017 Item P4 Ordinance 26 -O-17 Application for a Special Use for a Type 2 Restaurant with Accessory Coffee Roasting Loc ated at Backlot Coffee, 2006 Central Street For Introduction & Action To: Honorable Mayor and Members of the City Council Planning and Development Committee From: Scott Mangum, Interim Director of Community Development Melissa Klotz, Zoning Planner Subject: Ordinance 26-O-17, Granting a Special Use for a Type 2 Restaurant with Accessory Coffee Roasting at Backlot Coffee, 2006 Central St. Date: March 13, 2017 Recommended Action The Zoning Board of Appeals and City staff recommend adoption of Ordinance 26-O-17 granting special use approval for a Type 2 Restaurant, Backlot Coffee, with coffee roasting at 2006 Central Street in the B1a Business District and the oCSC Central Street Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Revelle requests suspension of the rules for introduction and adoption at the March 27, 2017 City Council meeting. Livability Benefits Economy & Jobs: Retain and expand local businesses Climate & Energy: Reduce material waste Summary The applicant proposes to operate Backlot Coffee, a Type 2 restaurant, at 2006 Central St. with accessory coffee roasting. Backlot Coffee proposes to relocate from its current leased space at 2012 Central St. to a larger space two doors east that the applicant is under contract to purchase. The move will provide a larger space for the restaurant, a coffee roasting area, a private parking lot and private outdoor dining in the rear. The applicant expects 70% of the business to be carry-out, but will offer indoor seating as well as private outdoor seating behind the building on a deck or patio, as well as sidewalk café seating on the front sidewalk. The private outdoor seating behind the building will eliminate up to three parking spaces, leaving six parking spaces remaining where zero parking spaces are required. The remaining parking spaces share a drive-aisle that is located on the property to the east. Memorandum 378 of 465 The applicant anticipates operating maximum hours of 6:30am to 8:00pm Monday – Thursday, 6:30am – 10pm on Saturdays, and 7am – 6pm on Sundays depending on the season. Two to four employees will work per shift and will not park on the street. All deliveries to the restaurant will occur via the alley. Eat-in customers will use reusable dishware, and recycling will be encouraged in both the kitchen and customer areas. The applicant agrees to follow the Sustainability Practices for Type 2 Restaurants including the Litter Collection Plan. The restaurant will offer a variety of coffee, light food options, and locally manufactured Frio Gelato. In the future, the applicant intends to operate a small coffee roasting area within the space that will utilize black iron exhaust vented through the roof. The applicant has owned and operated Backlot Coffee since the fall of 2016 and completed a façade renovation at its current location shortly after. The applicant previously co-owned and operated Brothers K Coffeehouse, The Other Brother Coffeehouse, and Boltwood restaurants in Evanston. The only anticipated changes to the façade of the building are signage and possibly removing the existing awning. City staff is not aware of any objections to the proposal. Comprehensive Plan The Evanston Comprehensive General Plan encourages the utilization of existing commercial properties that encourage economic vitality. The Comprehensive Plan specifically includes: Objective: Promote the growth and redevelopment of business, commercial, and industrial areas. Objective: Retain and attract businesses in order to strengthen Evanston’s economic base. The special use for a Type 2 Restaurant with Coffee Roasting will allow a locally- owned and operated business to expand in Evanston. Legislative History March 7, 2017: The ZBA unanimously recommended approval of the special use for a Type 2 Restaurant with Coffee Roasting, Backlot Coffee, with the following conditions: 1. Hours of operation not to exceed 6am-10pm, seven days a week. 2. Employees shall not park on the street. 3. Sustainability Plan must be followed. 2. Substantial compliance with the documents and testimony on record. Attachments Proposed Ordinance 26-O-17 March 7, 2017 ZBA Draft Meeting Minutes Excerpt ZBA Findings March 7, 2017 ZBA Packet – https://www.cityofevanston.org/home/showdocument?id=9959 379 of 465 3/13/2017 26-O-17 AN ORDINANCE Granting a Special Use Permit for a Type 2 Restaurant With Accessory Coffee Roasting Located at 2006 Central Street in the B1a Business Zoning District and the oCSC Central Street Overlay Zoning District (“Backlot Coffee”) WHEREAS, the Zoning Board of Appeals (“ZBA”) met on March 7, 2017, pursuant to proper notice, to consider case no. 17ZMJV-0004, an application filed by John Kim (the “Applicant”), property owner of the property legally described in Exhibit A, attached hereto and incorporated herein by reference, commonly known as 2006 Central Street (the “Subject Property”) and located in the B1a Business Zoning District and the oCSC Central Street Overlay Zoning District, for a Special Use Permit to establish, pursuant to Subsection 6-9-5-3 of the Evanston City Code, 2012, as amended (“the Zoning Ordinance”), a Type 2 Restaurant, “Backlot Coffee,” with accessory coffee roasting on the Subject Property; and WHEREAS, the ZBA, after hearing testimony and receiving other evidence, made a written record and written findings that the application for a Special Use Permit for a Type 2 Restaurant with accessory coffee roasting met the standards for Special Uses in Section 6-3-5 of the Zoning Ordinance and recommended City Council approval thereof; and WHEREAS, at its meeting of March 27, 2017, the Planning and Development Committee of the City Council (“P&D Committee”) considered the ZBA’s record and findings and recommended the City Council accept the ZBA’s recommendation and approve the application in case no. 17ZMJV-0004; and 380 of 465 26-O-17 ~2~ WHEREAS, at its meeting of March 27, 2017, the City Council considered and adopted the respective records, findings, and recommendations of the ZBA and P&D Committee, as amended, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: The City Council hereby approves the Special Use Permit for a Type 2 Restaurant with accessory coffee roasting on the Subject Property as applied for in case no. 17ZMJV-0004. SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council hereby imposes the following conditions on the Applicant’s Special Use Permit, violation of any of which shall constitute grounds for penalties or revocation of said Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: A.Compliance with Applicable Requirements: The Applicant shall develop and use the Subject Property in substantial compliance with: all applicable legislation; the Applicant’s testimony and representations to the ZBA, the P&D Committee, and the City Council; and the approved plans and documents on file in this case, including but not limited to: the Sustainability Practices for Type 2 Restaurants submitted by the Applicant dated January 26, 2017. B. Hours of Operation: The Applicant may operate the Type 2 Restaurant authorized by this ordinance only between the hours of 6:00 a.m. and 10:00 p.m. on any given day. C. Employee Parking: Employees may not utilize on-street parking during the hours of operation. D.Recordation: Before it may operate the Special Use authorized by the terms of this ordinance, the Applicant shall record, at its cost, a certified copy of this ordinance with the Cook County Recorder of Deeds. 381 of 465 26-O-17 ~3~ SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s agents, assigns, and successors in interest.” SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 6: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 7: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 8: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced:_________________, 2017 Adopted:___________________, 2017 Approved: __________________________, 2017 _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _____________________________ Rodney Greene, City Clerk Approved as to form: _______________________________ W. Grant Farrar, Corporation Counsel 382 of 465 26-O-17 ~4~ EXHIBIT A LEGAL DESCRIPTION THE EAST 40.30 FEET OF LOT 11 (EXCEPT THE EAST 20.62 FEET THEREOF) IN BLOCK 18 IN NORTH EVANSTON, IN SECTION 12, TOWNSHIP 41 NORTH, RANGE 13, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. PIN: 10-12-103-031-0000 COMMONLY KNOWN AS: 2006 Central Street, Evanston, Illinois. 383 of 465 Page 1 of 2 Zoning Board of Appeals DRAFT NOT APPROVED MEETING MINUTES EXCERPT ZONING BOARD OF APPEALS Tuesday, March 7, 2017 7:00 PM Civic Center, 2100 Ridge Avenue, Council Chambers Members Present: Lisa Dziekan, Mary Beth Berns, Myrna Arevalo, Mary McAuley, Kiril Mirintchev Members Absent: Scott Gingold, Violetta Cullen Staff Present: Melissa Klotz Presiding Member: Mary Beth Berns Declaration of Quorum With a quorum present, Chair Berns called the meeting to order at 7:01pm. Approval of Minutes The minutes from the January 24, 2017 Zoning Board of Appeals meeting were motioned for approval by Ms. McAuley and seconded by Ms. Arevalo. The minutes were approved 5-0. New Business 2006 Central Street ZBA 17ZMJV-0004 John Kim, property owner, applies for a special use permit for a Type 2 Restaurant in the B1a Business District and oCSC Central Street Overlay District. The applicant proposes to operate a Type 2 Restaurant, Backlot Coffee, with accessory Coffee Roasting. The Zoning Board of Appeals makes a recommendation to City Council, the determining body for this case. Ms. Klotz read into the record. John Kim, property owner, stated: ●Took over Linz & Vail a year ago, and established Backlot Coffee. ●Proposes to move two doors down to 2006 Central Street. ●Roasting to occur in one year, likely toward the front of building. ●There will be a 12 kilo drum, exhaust venting steam to the roof. Afterburner will eat odors. Ms. Berns asked whether there would be a smell from roasting beyond what a regular coffee shop has. The applicant affirmed that there would be no additional smell. ●Deliveries via alley would occur 4-to-5 times a week. ●There will be eight employees, 2-to-3 per shift. Five employees take transit. 384 of 465 Page 2 of 2 Zoning Board of Appeals ●Garbage pickup will occur via back alley. ●Plans are for a deck for outdoor seating behind building. ●Hours of operation will include closing time of 10pm on weekends at the latest. ●Will add two large windows to rear of building, and remove awning in front. Kerry Harper, 1929 Harrison, said that the deck in rear will be great. It will encourage bike group to park in rear and enter that way, instead of bikes blocking the sidewalk like now. Ms. Berns asked whether bike racks would be added. ●Bike racks cannot be added without removing another parking space, but bikes can be leaned against the fence. The ZBA entered into deliberation: ●Ms. Dziekan said this is a great project and investment in the neighborhood. ●Ms. McAuley agreed. Also note that the applicant uses Evanston business for food sources. ●Mr. Mirintchev and Ms. Arevalo fully support the project. The standards were addressed: 1)Yes 2)Yes 3)Yes 4)Yes 5)Yes 6)Yes 7)Yes 8)Yes 9)Yes Ms. Dziekan moved to provide a positive recommendation to City Council, with conditions, seconded by Ms. McAuley. The ZBA voted unanimously, 5-0, to approve a positive recommendation with the following conditions: 1)Hours of operation will be 6:00am to 10:00pm seven days a week. 2)No employee parking on the street. 3)Sustainability plan must be followed. 4)Substantial compliance with the documents and testimony on record. 385 of 465 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 FF II NN DD II NN GG SS FOR STANDARDS OF SS PP EE CC II AA LL UU SS EE PP EE RR MM II TT SS In the case of After conducting a public hearing on March 7, 2017, the Zoning Board of Appeals makes the following findings of fact, reflected in the audio-visual recording of the hearings, based upon the standards for special uses specified in Section 6-3-5-10 of the Zoning Ordinance: Standard Finding (A) It is one of the special uses specifically listed in the zoning ordinance; ___X__Met _____Not Met Vote 5-0 (B) It is in keeping with purposes and policies of the adopted comprehensive general plan and the zoning ordinance as amended from time to time; ___X___Met _____Not Met Vote 5-0 (C) It will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the city as a whole; ___X___Met _____Not Met Vote 5-0 (D) It does not interfere with or diminish the value of property in the neighborhood;___X___Met _____Not Met Vote 5-0 Case Number: 17ZMJV-0004 Address or Location: 2006 Central St. Applicant: John Kim, contract purchaser Proposed Special Use: Type 2 Restaurant with Coffee Roasting, Backlot Coffee 386 of 465 P LANNING AND Z ONING D IVISION 847-448-8230  zoning@cityofevanston.org Community Development Department  www.cityofevanston.org/zoning 2100 Ridge Ave., Rm. 3202 Evanston, IL 60201 (E) It can be adequately served by public facilities and services ___X___Met _____Not Met Vote 5-0 (F) It does not cause undue traffic congestion; ___X___Met _____Not Met Vote 5-0 (G) It preserves significant historical and architectural resources; ___X___Met _____Not Met Vote 5-0 (H) It preserves significant natural and environmental features; and ___X___Met _____Not Met Vote 5-0 (I) It complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation. ___X___Met _____Not Met Vote 5-0 and, based upon these findings, and upon a vote __5__ in favor & __0__ against Recommends to the City Council _____ approval without conditions _____ denial of the proposed special use __x__ approval with conditions specifically: 1. Hours of operation not to exceed 6am – 10pm, 7 days a week. 2. Employees shall not park on the street. 3. Sustainability plan must be followed. 4. Substantial compliance with the documents and testimony on record. Attending: Vote: Aye No ___X__ Mary Beth Berns __X__ ____ ___X___ Myrna Arevalo __X__ ____ _______ Scott Gingold _____ ____ _______ Violetta Cullen _____ ____ ___X___ Lisa Dziekan __X__ ____ ___X___ Mary McAuley __X__ ____ ___X___ Kiril Mirintchev __X__ ____ 387 of 465 Item O1 For City Council Meeting of March 27, 2017 Resolution 26-R-17: Kabul House Loan Agreement For Action For City Council meeting of January 9, 2017 Item Resolution 2-R-17,CDBG Grant Agreement with Sunshine Enterprises For Action To: Honorable Mayor and Members of the City Council From: Martin Lyons, Assistant City Manager Subject: Resolution 26-R-17: Kabul House Loan Agreement Date: March 1, 2017 Recommended Action: The Economic Development Committee recommend City Council approve Resolution 26-R-17, authorizing the City Manager to negotiate a forgivable loan with Kabul House for an amount not-to-exceed $50,000 for costs associated with the buildout of Kabul House located at 2424 Dempster Street. Funding Source: The source of funding is the General Fund Economic Development Division (#100.15.5300.62662 Business Retention/Attraction). Livability Benefit: Economy and Jobs: Attract, retain and expand local businesses Background: On January 25, 2017, the Economic Development Committee voted against the using Storefront Modernization Program as it restricts funding to properties that have not received storefront or façade funding within the past ten years (the motion failed to pass 2-8). The property received façade improvement funding in December 2012 in addition to a mortgage write down of $157,000. As noted in the attached table, in addition to the $540,000 mortgage on the 2424 Dempster property, Kabul House is investing $500,000 in the buildout and $200,000 in equipment. Kabul House anticipates hiring 20 additional employees for the Evanston location bringing their total staff level to 40. Summary: On February 22, 2017, staff presented three funding options to the Economic Development Committee: Memorandum 388 of 465 1. Interest bearing loan of $50,000 with a junior position on mortgage 2. Forgivable loan of $50,000 with $10,000 per year write down, repayable if Kabul House closes within five years 3. Liquor and Tax Revenue Sharing agreement of $50,000, with anticipated repayment in year one based on projected food and liquor sales Kabul House ownership shared with staff that they are unable to take on additional debt, ruling out option 1. The Committee directed staff to draft a forgivable loan agreement of up to $50,000 and to present a detailed agreement to City Council at a later date. The Economic Development Committee stressed the importance of including an employment covenant with the forgivable loan to ensure best efforts are made to hire Evanston residents for the estimated 20 new jobs created at the Evanston location. Staff proposes the following loan structure: 1. $50,000 forgivable loan to Kabul House with a personal guarantee from owner Akmal Qazi, to be funded from the Economic Development Division (Account 100.15.5300.62662). 2. Five year term with $10,000 per year forgiven upon Kabul House maintaining their business in Evanston and meeting an Evanston resident hiring goal. 3. The loan will be recorded against the deed. If sale of the property occurs within the five year loan period, transfer stamps would not be issued until outstanding loan balance is paid. 4. Kabul House will make best efforts to hire Evanston residents for each of the 20 job openings. On the one year anniversary of opening, staff will obtain Kabul House residential employment data to confirm continued efforts. 5. Staff will refer Kabul House to Evanston workforce development partners for potential employees. Attachments: February 22, 2017 Economic Development Committee Memo Resolution 26-R-17 389 of 465 Kabul House Summary Total Investment 2424 Dempster $ 1,240,000 Build Out $ 500,000 Acquisition $ 540,000 Equipment $ 200,000 Projected Annual Liquor Sales $ 250,000 Projected Food Sales $ 2,250,000 Projected Annual Liquor Tax Revenues (6%) $ 15,000 Projected Annual Sales Tax Revenues from Food Sales (2%) $ 45,000 Anticipated Property Tax Full Occupancy $ 38,244 Current Property Tax $ 15,789 Property Tax Growth (from vacant to occupied) $ 22,454 City's Share of growth (10.048%) - 1.762% $ 396 City's Share Total (10.048%) - 1.762% $ 674 Total Jobs 40 New Jobs 20 Assuming $50k rebate, rebate per new job $ 2,500 Rebate per total jobs $ 1,250 390 of 465 For the Economic Development Committee Meeting of Feb 22, 2017 Item 3D Request for Financial Assistance - Kabul House To: Chair and Members of Economic Development Committee From: Martin Lyons, Assistant City Manager Subject: Request for financial assistance for 2424 Dempster St. – Kabul House Date: February 15, 2017 Recommended Action: The Economic Development Committee requested staff consider alternative funding options for costs associated with the build out of Kabul House located at 2424 Dempster Street. Kabul House is seeking $50,000. Funding Source: The source of funding is Hotel Tax revenues with specific accounts to be determined. Livability Benefit: Economy and Jobs: Attract, retain and expand local businesses Background: On January 25, 2017, the Economic Development Committee voted against using Storefront Modernization Program as it restricts funding to properties that haven’t received storefront or façade funding within the past ten years (the motion failed to pass 2-8). The property received façade improvement funding in December 2012. In addition, in 2012 the City of Evanston, in partnership with First Bank and Trust, provided a loan of $200,000 to Chicago’s Home of Chicken and Waffles, the previous owner of 2424 Dempster to convert a vacant and foreclosed auto repair shop. The restaurant was abandoned two years after opening in January of 2013. Chicken and Waffles defaulted on the mortgage. In order to clear title on property thus avoiding a prolonged foreclosure situation (in the interest of allowing for a quick conversion to Kabul House ownership), the City wrote down the $157,000 mortgage. Kabul house paid $540,000 (market rate) for the property and therefore did not derive financial benefit from the City’s write down. By writing down the loan, the salability of the property was expedited – mutually benefitting the City (avoided a long term vacancy) and Kabul House (accommodating their expansion needs). Memorandum 391 of 465 As noted in the attached table, in addition to the $540,000 mortgage on the 2424 Dempster property, Kabul House is investing $500,000 in buildout and $200,000 in equipment. Kabul House anticipates hiring 20 additional employees for the Evanston location bringing their total staff level to 40. Summary: The Economic Development Committee requested staff research additional funding opportunities and return to the Economic Development Committee with proposed options. Staff proposes the following options: 1. Loan of $50,000 Millennium Bank, the current mortgagee would retain senior lien position, City would have a secondary lien. Interest rate and terms would be negotiated. This option is identical to the Chicken and Waffles loan. 2. Forgivable loan of $50,000 Five year term. $10,000 per year forgiven upon Kabul House maintaining their business in Evanston and meeting an Evanston resident hiring requirement. Terms to be negotiated. 3. Liquor and Tax Revenue Share of $50,000 Reimburse Kabul House liquor and sales tax revenue generated. City would reimburse 100% of city’s share of sales and liquor tax until achieving $50,000 in liquor tax revenues. Based on Kabul House projections, it is anticipated liquor and food sales will generate approximately $60,000 in year one ($15,000 liquor tax revenues and $45,000 sales tax revenues). Terms of the revenue sharing will be negotiated. Included will be a clawback provision requiring Kabul House to operate in Evanston for a period of at least five years. The clawback will be reduced by $10,000 for each year Kabul House operates at 2424 Dempster. For example, if Kabul House vacates 2424 Dempster after four years, they would owe the city $10,000, if three years, $20,000, if two years, $30,000, if one year $40,000. For either option 2 or 3 above, Staff will negotiate Evanston employment goals for the additional 20 staff estimated to be created as noted above. Kabul House has indicated to staff they are not interested in additional debt or a lien on the property and would prefer not to pursue option 1 above. In discussions with Kabul House, they did express desire to proceed with option 2 or 3. Attachments: Kabul House Sales Investment and Sales Estimates 392 of 465 Kabul House Summary Total Investment 2424 Dempster $ 1,240,000 Build Out $ 500,000 Acquisition $ 540,000 Equipment $ 200,000 Projected Annual Liquor Sales $ 250,000 Projected Food Sales $ 2,250,000 Projected Annual Liquor Tax Revenues (6%) $ 15,000 Projected Annual Sales Tax Revenues from Food Sales (2%) $ 45,000 Anticipated Property Tax Full Occupancy $ 38,244 Current Property Tax $ 15,789 Property Tax Growth (from vacant to occupied) $ 22,454 City's Share of growth (10.048%) - 1.762% $ 396 City's Share Total (10.048%) - 1.762% $ 674 Total Jobs 40 New Jobs 20 Assuming $50k rebate, rebate per new job $ 2,500 Rebate per total jobs $ 1,250 393 of 465 3/13/2017 26-R-17 A RESOLUTION Authorizing the City Manager to Negotiate and Execute a Loan Agreement with 2424 Real Estate, LLC NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Manager is hereby authorized and directed to negotiate and execute a loan agreement between 2424 Real Estate, LLC, an Illinois limited liability company, attached hereto as Exhibit A and incorporated herein by reference (the “Agreement”) for a loan issued by the City to 2424 Real Estate, LLC in the amount of Fifty Thousand and no/100 Dollars ($50,000.00). SECTION 2: The City Manager is hereby authorized and directed to negotiate any additional conditions of the Agreement as he may determine to be in the best interests of the City. SECTION 3: This Resolution 26-R-17 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Elizabeth B. Tisdahl, Mayor Attest: _______________________________ Rodney Greene, City Clerk Adopted: __________________, 2017 394 of 465 26-R-17 ~ 2 ~ EXHIBIT A Loan Agreement 395 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 1 FORGIVABLE LOAN AGREEMENT AND PROMISSORY NOTE This Forgivable Loan Agreement and Promissory Note (the “Agreement”), is entered into by and between THE CITY OF EVANSTON, an Illinois municipal corporation (“Lender”) and 2424 REAL ESTATE, LLC, an Illinois limited liability company (“Borrower”) and effective as of the last date executed on the signature page: RECITALS WHEREAS, it has been determined by Lender that an economic development opportunity exists which warrants funding to Borrower from the City of Evanston Economic Development Division in the General Fund; and WHEREAS, the Borrower requested funding to cover costs of renovation efforts to bring a commercial property located at 2424 Dempster Street, Evanston, Illinois 60202 (PIN: 10-24-100-029-0000) (“Subject Property”) into compliance with City Code and address certain life safety concerns (installation of fire suppression system and energy efficiency upgrades) and to meet the Borrower’s intended future use as a restaurant (the “Project”); and WHEREAS, the Lender has authorized an expenditure of up to Fifty Thousand and no/100 Dollars ($50,000.00) for a forgivable loan to the Borrower to cover a portion of the expected project budget, under such terms and conditions as may be prescribed by the Lender below, for purposes of project financial assistance to cover some of the Project costs and provide a financial incentive to remain an Evanston business; and WHEREAS, the City Council has approved Borrower for participation in this Agreement, subject to the terms and conditions of this Agreement, NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated herein by this reference, and the mutual obligations of the parties as herein expressed, the City and Borrower agree as follows: AGREEMENT A. DEFINITIONS The following terms shall have the following meanings whenever used in this Agreement, except where the context clearly indicates otherwise. Any ambiguity as to the intended meaning or scope of the terms set forth below will be resolved solely by the City through its designated representative. 1. “Borrower” means the company, 2424 Real Estate, LLC, applying for funding for renovations to the Subject Property and determined eligible participate in this Agreement. 396 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 2 2. “Completion Date” means the date that the contractor has finished the Project pursuant to the design and architectural plans approved by City of Evanston building permit division or his designee, and to the satisfaction of Borrower, as evidenced by final payment to the contractor from Borrower. 3. “Director” means the City’s Assistant City Manager and Chief Financial Officer, Martin Lyons, who is responsible for managing and administering this Agreement on behalf of the City. 4. “Loan” means the total amount of the funds from the Economic Development fund loaned to Borrower for purposes of funding the Project, which shall not exceed Fifty Thousand and no/100 Dollars ($50,000.00), the amount approved by Council by Resolution 26-R-17. 5. “Loan Term” means the forgivable period for the Loan and expiration of the Parties requirements under this Agreement, which is 5 years in this Agreement. 6. “Last Date of Reimbursement” means the date on which the Lender issues the last reimbursement payment to Borrower. If the last reimbursement is made by check, it will be the date shown on the check. If reimbursement is made by electronic funds transfer, it will be the date the Loan funds electronically transferred to the Borrower. 7. “Project” means the improvements to be completed on the Property as proposed by Borrower. 8. “Subject Property” means the real property at 2424 Dempster Street, Evanston Illinois, which is owned by the Borrower, currently improved with a commercial building. The Subject Property is located within the City of Evanston and is legally described on Exhibit A, which is attached hereto and incorporated herein by reference. 9. “Total Allowable Expenses” means the total actual costs incurred, and documented by Borrower and subsequently approved by the Director or his designee for the costs associated with the performance of the work required to address the life safety concerns of the building. 10. ”Total Project Expenditure” means the total actual Project costs incurred by and paid for by Borrower including the costs of construction, materials, and supplies. The Total Project Expenditure includes both the Total Allowable Expenses under this Agreement and other remaining costs which are not reimbursable under this Agreement. B. LOAN 397 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 3 1. Principal Amount: Subject to the term and conditions of the Agreement, the Lender hereby agrees to provide Borrower the principal sum of up to Fifty Thousand and no/100 Dollars ($50,000.00) (the “Loan”), to be amortized and forgivable over a period of five years (calculated on 365 day calendar and commences on the Last Date of Reimbursement (the “Loan Term”). 2. Interest Rate: Interest will accrue from the Last Date of Reimbursement of the Loan funds at the rate of 0.0% per annum on the unpaid balance. If a default occurs and not cured, repayment of principal and interest shall commence immediately in accordance with the provisions set forth below. The Loan is not transferable. The Loan (principal and interest) is forgiven annually through use of the Property for the intended Use. 3. Amortization Schedule for the Loan: The outstanding principal balance of the Loan is divided by the total number of years (5) in the Loan Term, and the resulting figure will be the “installment”. The first anniversary date of the Loan shall be one year after the Last Date of Reimbursement and on said anniversary date, and every year thereafter, the Loan will be forgiven in accordance with the schedule to be attached as Exhibit B (the “Loan Forgiveness Schedule”). 4. Personal Guaranty: To support repayment of the Loan, the Borrower will ensure that a guaranty from all of the Shareholders of Borrower for all principal and interest under the Loan which remains unforgiven over the Loan Term is issued (the “Guaranty”), which is attached as Exhibit C and incorporated herein as if fully restated. C. CONDITIONS OF FORGIVENESS The Loan is conditioned on the completion and satisfaction of each part of this Section C and confirmed by the Director and/or his designee. If Borrower fails to perform any condition fully set forth herein, it shall be considered an Event of Default, defined in Section N. The Conditions of Forgiveness are as follows: 1. Evanston business: a. Borrower shall remain an Evanston based business for the entire Term. Meaning, Borrower cannot remove its operations from the Subject Property during the Term of this Agreement. In the event that Borrower ceases to operate as “Kabul House” in Evanston, Illinois during the Loan Term, any principal and interest not previously forgiven will be repaid in accordance with terms of this Agreement. b. If Kabul House is sold, (except in circumstances of an illness of principal necessitating retirement) for any reason to any entity other than one controlled by the current managers of the LLC, or files for bankruptcy protection, the Borrower shall be in Default and any principal and interest not previously forgiven will be repaid on the balance remaining from Exhibit B 398 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 4 depending on the date that the business is sold. The remaining balance, not previously forgiven, shall be paid to the City within thirty (30) days. c. Borrower will coordinate with City of Evanston workforce development professionals to employ Evanston residents with skills and abilities to work at the Subject Property either in full-time or part-time positions. D. TERMS OF DISBURSEMENT TO BORROWER 1. Reimbursement Payment Requirements: Disbursement payments shall NOT be paid out until: (a) City Council has approved the Agreement; and (b) the Agreement is executed. The Loan is funded through the General Fund Economic Development Division. 2. The Director or his designee will not issue the full disbursement to the Borrower if there is any violation of any law, ordinance, code, regulation, or Agreement term. Lastly, Borrower must be current with all City of Evanston accounts prior to any reimbursement. 3. The total amount of the Loan will be forgiven in accordance with the schedule attached as Exhibit B and based on the incremental new sales tax generated (“Loan Forgiveness Schedule”). At the end of the Loan Term, the Loan will be deemed forgiven and the balance will be zero and the Guaranty is released. E. BORROWER’S RESPONSIBILITIES 1. The Borrower shall obtain and submit all required certificates of insurance, as set forth herein, to the Director or his designee upon execution of this Agreement and prior to City’s execution. 2. The Borrower shall be responsible for hiring a licensed contractor to complete the Project. The Director or his designee may require submission of proof of the State License issued to the selected contractor. 3. The Borrower shall be responsible for contacting the appropriate City departments to arrange for obtaining all necessary approvals and/or permits required for construction and completion of the Project. 4. The Borrower shall be fully responsible for managing, monitoring, and scheduling the construction of the Project and ensuring its compliance with all applicable federal, State, and local laws and regulations. 5. The Borrower shall be fully responsible for ensuring that all invoices from the contractors, suppliers, vendors and/or other third parties are paid and shall only seek reimbursement after payment has been disbursed by Borrower to the applicable party. 399 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 5 6. Borrower shall during the Term and for a period of 2 years following the expiration of the Term, keep and make available for the inspection, examination and audit by City or City’s authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Borrower, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Borrower is found to have been overstated, Borrower shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City’s expenses for and in connection with the audit respecting such invoice. F. INSURANCE 1. During the entire period in which work on the Project is performed until termination of the Declaration, the Borrower shall obtain and maintain in full force and effect during said period the following insurance policies: Comprehensive General Liability Insurance in a general aggregate amount of not less than $1,000,000, $1,000,000 Products and Completed Operations Aggregate, and $1,000,000 each occurrence and including. 2. All deductibles on any policy shall be the responsibility of the primary holder of such policy and shall not be the responsibility of the City of Evanston. 3. Borrower shall provide evidence of required insurance to the Director before execution of this Agreement. Borrower shall name the City as an additional insured for the Loan period. G. OBLIGATION TO REFRAIN FROM DISCRIMINATION 1. Borrower covenants and agrees for itself, its successors and its assigns to the Property, or any part thereof, that it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. 2. That, if it hires additional employees in order to perform this contract, or any portion hereof, it will determine the availability of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized. 3. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without 400 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 6 discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. H. NO AGENCY CREATED The Borrower and any contractor, supplier, vendor or any third party hired by Borrower to complete the Project are not agents or create any employment relationship with the City of Evanston. I. INDEMNIFICATION AND HOLD HARMLESS Borrower shall defend, indemnify and hold harmless City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including without limitation costs, and fees, including attorney’s fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Borrower or Borrower’s subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. Borrower shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to City and employees and agents, including without limitation the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. At the City Corporation Counsel’s option, Borrower must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Borrower of any of its obligations under this Agreement. Any settlement of any claim or suit related to activities conducted under this Project by Borrower must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. No member, official, agent, legal counsel or employee of the City shall be personally liable to the Borrower, or any successor in interest in the event of any default or breach by the City or for any amount which may become due to Borrower or successor or on any obligation under the terms of this Agreement. J. COMPLIANCE WITH LAW The Borrower agrees to comply with all the requirements now in force, or which may hereafter be in force, of all municipal, county, state and federal authorities, pertaining to the development and use of the Property, construction of the Project, ongoing operations conducted on the Property, and use of Loan funds. In addition, pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/7(2), records in the possession of 401 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 7 others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Borrower’s control, the Borrower shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Borrower shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, are applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City’s exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. L. DEFAULT; REMEDIES; DISPUTE RESOLUTION 1. Notice of Default: In the event of failure by either party hereto substantially to perform any material term or provision of this Agreement, including but not limited to conditions contained in Sections C and D, the non-defaulting party shall have those rights and remedies provided herein, provided that such non- defaulting party has first provided to the defaulting party a written notice of default in the manner required by Section N hereof identifying with specificity the nature of the alleged default and the manner in which said default may be satisfactorily be cured. 2. Cure of Default: Upon the receipt of the notice of default, the alleged defaulting party shall promptly commence to cure, correct, or remedy such default within a 15-day period, and shall continuously and diligently prosecute such cure, correction or remedy to completion. 3. City Remedies not Exclusive; Repayment of Pro Rata Share of Loan: If an Event of Default occurs, which Borrower has not cured within the timeframe set forth in subparagraph 2 above, the City, at its option, may terminate this Agreement and/or may institute legal action in law or in equity to cure, correct, or remedy such default, enjoin any threatened or attempted violation, or enforce the terms of this Agreement. In the event of a Default by Borrower that occurs after the City has disbursed in whole or in part the Loan funds, the “Pro Rata Repayment Amount” and interest, at the rate of LIBOR + 1% per annum shall be due and payable within 30 days of Default. The amount due and owing following an Event of Default, which is not cured by Borrower, shall be calculated according to the Date of Default and the amount outstanding from the Loan Forgiveness Schedule, outlined in Exhibit B. All payments shall be first credited to accrued interest, next to attorney’s fees and costs which may be owing from time to time, and then to principal. Payments shall be made to City at the address set forth in 402 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 8 Section M herein or at such other address as City may direct pursuant to notice delivered to Borrower in accordance with Section M. 4. Borrower’s Exclusive Remedies: The parties acknowledge that the City would not have entered into this Agreement if it were to be liable in damages under, or with respect to, this Agreement or any of the matters referred to herein, including the Project, except as provided in this Section. Accordingly, Borrower shall not be entitled to damages or monetary relief for any breach of this Agreement by the City or arising out of or connected with any dispute, controversy, or issue between Borrower and the City regarding this Agreement or any of the matters referred to herein, the parties agreeing that declaratory and injunctive relief and specific performance shall be Borrower’s sole and exclusive judicial remedies. M. TERMINATION If Borrower shall fail to cure any Event of Default upon notice and within the time for cure provided for in XVII below, the City may, by written notice to the Borrower, terminate this Agreement. Such termination shall trigger the “Repayment of Pro Rata Share of Reimbursement defined in XVII. Borrower may not terminate this Agreement without the express written consent of City. N. NOTICES All notices permitted or required hereunder must be in writing and shall be effected by (i) personal delivery, (ii) first class mail, registered or certified, postage fully prepaid, or (iii) reputable same-day or overnight delivery service that provides a receipt showing date and time of delivery, addressed to the following parties, or to such other address as any party may, from time to time, designate in writing in the manner as provided herein: If to the Lender: City of Evanston Attn: Wally Bobkiewicz, City Manager 2100 Ridge Avenue Evanston, IL 60201 With a copy to: City of Evanston Attn: W. Grant Farrar, Corporation Counsel 2100 Ridge Avenue Evanston, IL 60201 If to the Borrower: 2424 Real Estate, LLC Attn: Akmal Qazi 2424 Dempster Street Chicago, IL 60611 403 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 9 Any written notice, demand or communication shall be deemed received immediately if personally delivered or delivered by delivery service to the addresses above, and shall be deemed received on the third day from the date it is postmarked if delivered by registered or certified mail. O. APPLICABLE LAW The internal laws of the State of Illinois without regard to principles of conflicts of law shall govern the interpretation and enforcement of this Agreement. P. ATTORNEY’S FEES In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Borrower, or arising out of a breach of this Agreement by Borrower, the City shall recover from the Borrower as part of the judgment against Borrower, its attorneys’ fees and costs incurred in each and every such action, suit, or other proceeding. Q. SURVIVAL OF TERMS, BINDING UPON SUCCESSORS The covenants, terms, conditions, representations, warranties, Agreements and undertakings set forth in this Agreement (and specifically including, without limitation, those covenants, terms, conditions, representations, warranties, Agreements and undertakings which survive the termination of this Agreement) shall be binding upon and inure to the benefit of the Parties hereto and their respective successors, assigns and legal representatives. R. CONFLICT OF INTEREST 1. No member, official, or employee of the City shall have any personal interest, direct or indirect, in this Agreement, nor shall any such member, official, or employee participate in any decision relating to the Agreement which affects his personal interests or the interests of any corporation, partnership, or association in which he/she is, directly or indirectly, interested. 2. The Borrower warrants that it has not paid or given, and will not pay or give, any third person any money or other consideration for obtaining this Agreement. S. BINDING EFFECT This Agreement, and the terms, provisions, promises, covenants and conditions hereof, shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs, legal representatives, successors and assigns. T. AUTHORITY TO SIGN 404 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 10 The Borrower’s signatory hereby represents that he/she executes this Agreement on behalf of Borrower and has the full authority to do so and to bind Borrower to perform pursuant to the terms and conditions of this Agreement. U. COUNTERPARTS This Agreement may be executed by each party on a separate signature page, and when the executed signature pages are combined, shall constitute one single instrument. V. ENTIRE AGREEMENT AND SEVERABILITY 1. This Agreement and the Exhibits and references incorporated into this Agreement express all understandings of the parties concerning the matters covered in this Agreement. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto, and supersedes all negotiations or previous agreements between the parties with respect to all or any part of the subject matter hereof. The Agreement may be amended from time to time with the written consent of the Parties hereto. 2. If any provision, condition, covenant or other clause, sentence or phrase of this Agreement is held invalid by a court of competent jurisdiction, such provision shall be deemed to be excised and the invalidity thereof shall not affect any other provision, condition, covenant or other clause, sentence or phrase contained herein. Notwithstanding the foregoing, if any such invalid provision goes to the essence of this Agreement so that the purposes of the Agreement cannot be fulfilled, then this Agreement shall terminate as of the date of such judgment. W. NO WAIVER No failure of either the City or the Borrower to insist upon the strict performance by the other of any covenant, term or condition of this Agreement, nor any failure to exercise any right or remedy consequent upon a breach of any covenant, term, or condition of this Agreement, shall constitute a waiver of any such breach or of such covenant, term or condition. No waiver of any breach shall affect or alter this Agreement, and each and every covenant, condition, and term hereof shall continue in full force and effect. X. FORCE MAJEURE Performance by any party hereunder shall not be deemed to be in default where delays or defaults are due to war, insurrection, strikes, lockouts, riots, floods, earthquakes, fires, casualties, acts of God, acts of the public enemy, restrictive governmental laws and regulations, epidemics, quarantine restrictions, freight embargoes, lack of transportation or labor and material shortages. An extension of time for any such cause shall be for the period of the delay, which period shall commence to run from the time of the commencement of the cause, provided that written notice by the party claiming such 405 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 11 extension is sent to the other party not more than thirty (30) days after the commencement of the cause or not more than thirty (30) days after the party claiming such extension could have first reasonably recognized the commencement of the cause, whichever is later. IN WITNESS WHEREOF, the City, and the Borrower have signed this Agreement as of the latest date set forth below (the “Effective Date”). THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: _________________________________ Its: City Manager, Wally Bobkiewicz Dated: ____________________ 2424 REAL ESTATE, LLC An Illinois limited liability company By: _________________________________ Its: Manager, Akmal Qazi Dated: _______________________________ 406 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 12 EXHIBIT A LEGAL DESCRIPTION THE WEST 57 ½ FEET OF THE WEST 100 FEET OF LOTS 22, 23, AND 24 (EXCEPT THAT PART TAKEN FOR ROAD BY DOCUMENT NO. 0010765352) IN BLOCK 3 IN PITNER AND SONS THIRD ADDITION TO EVANSTON IN THE NORTHWEST ¼ OF THE NORTHWEST ¼ OF SECTION 24, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Commonly known as: 2424 W. Dempster Street, Evanston, IL 60202 PIN: 10-24-100-029-0000 407 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 13 EXHIBIT B LOAN FORGIVENESS SCHEDULE Year completed Total Amount Forgiven April 1, 2018 10,000 April 1, 2019 20,000 April 1, 2020 30,000 April 1, 2021 40,000 March 31, 2022 50,000 408 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 14 EXHIBIT C GUARANTY Borrower: 2424 Real Estate, LLC Lender: City of Evanston Guarantor: Akmal Qazi Principal Amount: $50,000 Loan Term: 5 years (60 months) Guaranty Term: 5 Years CONTINUING GUARANTEE OF PAYMENT AND PERFORMANCE. For good and valuable consideration, Guarantor absolutely and unconditionally guarantees full and punctual payment and satisfaction of the Indebtedness of Borrower to Lender, and the performance and discharge of all Borrower’s obligations under the Agreement. This is a guaranty of payment and performance and not of collection, so Lender can enforce this Guaranty against Guarantor even when Lender has not exhausted Lender’s remedies against anyone else obligated to pay the Indebtedness or against any collateral securing the Indebtedness, this Guaranty or any other guaranty of the indebtedness. Guarantor will make any payments to Lender or its order, on demand, in legal tender of the United States of America, in same-day funds, without set-off or deduction, or counterclaim, and will otherwise perform Borrower’s obligations under the Note and Related Documents. Under this Guaranty, Guarantor’s liability is limited to Borrower’s obligations under the Agreement. INDEBTEDNESS. The word “‘Indebtedness” as used in this Guaranty means all of the principal amount outstanding from time to time and at any one or more times, accrued unpaid interest thereon and all collection costs and legal expenses related thereto permitted by law, attorneys’ fees, arising from Borrower’s obligations under the Agreement. CONTINUING GUARANTY. THIS IS A “CONTINUING GUARANTY” UNDER WHICH GUARANTOR AGREES TO GUARANTEE THE FULL AND PUNCTUAL PAYMENT. DURATION OF GUARANTY. This Guaranty will take effect when received by Lender without the necessity of any acceptance by Lender, or any notice to Guarantor or to Borrower, and will continue in full force until end of the fifth year (60th month) of the Loan. If Guarantor elects to revoke this, Guaranty, Guarantor may only do so in writing. Guarantor’s written notice of revocation must be mailed to Lender; by certified mail, at Lender’s address listed above or such other place as Lender may designate in writing. This Guaranty shall bind Guarantor’s estate as to the Indebtedness created both before and after Guarantor’s death or incapacity, regardless of Lander’s actual notice of Guarantor’s death, Subject to the foregoing, Guarantor’s, executor or administrator or other legal representative may terminate this Guaranty in the same manner in which Guarantor might have terminated it and with the some effect. Release of any other guarantor or termination of any other guaranty of the Indebtedness shall not affect the ability of Guarantor under this guaranty. GUARANTOR’S AUTHORIZATION TO LENDER. Guarantor authorizes Lender, either before or after any revocation hereof upon written notice to Guarantor by Lender, without lessening Guarantor’s liability under this Guaranty, from time to time (A) to take and hold security for t he payment of this Guaranty or the Indebtedness, and exchange, enforce, waive, subordinate, fail or decide not to perfect, and release any such security, with or without the substitution of new 409 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 15 collateral; (B) to determine how, when and what application of payments and credits shall be made on the Indebtedness; and (C) to apply such security and direct the order or manner of sale thereof, including without limitation. any non-judicial sale permitted by the terms of the controlling security agreement or deed of trust, as Lender in its discretion may determine; GUARANTOR’S REPRESENTATIONS AND WARRANTIES. Guarantor represents and warrants to Lender that (A) no representations or agreements of any kind have been made to Guarantor which would limit or qualify in any way the terms of this Guaranty; (B) Guarantor has full power, right and authority to enter into this Guaranty; (C) the provisions of this Guaranty do not conflict with or result in a default under any agreement or other instrument binding upon Guarantor and do not result in a violation of any law, regulation, court decree or order applicable to Guarantor; (D) upon Lender’s request, Guarantor will provide to Lender financial and credit information in form acceptable to Lender, and all such financial information which currently has been, and all future financial information which will be provided Lender is and will be, true and correct in all material respects and fairly present Guarantor’s financial condition as of the dates the financial information is provided; (E) no material adverse change has occurred in Guarantor’s financial condition since the date of the most recent financial statements provided to Lender and no event has occurred which may materially adversely affect Guarantor’s financial condition; and (J) Guarantor has established adequate means of obtaining from Borrower on a continuing basis information regarding Borrower’s financial condition. Guarantor agrees to keep Lender adequately informed from any relevant facts, events, or circumstances which might in any way affect Guarantor’s risks under this Guaranty. GUARANTOR’S WAIVERS. Except as prohibited by applicable law, Guarantor waives any right to require Lender (A) to continue lending money or to extend other credit to Borrower; (B) to proceed directly against or exhaust any collateral held by Lender from Borrower, any other guarantor, or any other person; and (C) to pursue any other remedy within Lender’s power; SUBORDINATION OF BORROWER DEBTS TO GUARANTOR. Guarantor agrees that the indebtedness, whether now existing or hereafter created, shall be superior to any claim that Guarantor may now have or hereafter acquire against Borrower, whether or not Borrower becomes insolvent. Guarantor hereby expressly subordinates any claim Guarantor may have against Borrower, upon an account whatsoever, to any claim that Lender may now or hereafter have against Borrower. In the event of insolvency and consequent liquidation of the assets of Borrower, through bankruptcy, by an assignment for the benefit of creditors, by voluntary liquidation, or otherwise, the assets of Borrower applicable to the payment of the claims of both Lender and Guarantor shall be paid to Lender and shall be first applied by Lender to the indebtedness. Guarantor does hereby assign to Lender all claims which it may have or acquire against Borrower or against any assignee or trustee in bankruptcy of Borrower; provided however, that such assignment shall be effective only for the purpose of assuring to Lender full payment in legal tender of the Indebtedness. MISCELLANEOUS PROVISIONS. The following miscellaneous provisions are a part of this Guaranty: Amendments. This Guaranty together with the Agreement, constitutes the entire understanding and agreement of the parties as to the matters set forth in this Guaranty, No alteration of or amendment to this· Guaranty shall be effective unless given in writing and signed by both parties. 410 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 16 Caption Headings. Caption headings in this Guaranty are for convenience purposes only and are not to be used to interpret or define the provisions of this Guaranty. Governing law. This Guaranty will be governed by federal law applicable to Lender and, to the extent not preempted by federal law, the laws of the State of Illinois without regard to its conflicts of law provisions. Integration. Guarantor further agrees that Guarantor has read and fully understands the terms of this Guaranty; Guarantor has had the opportunity to be advised by Guarantor’s attorney with respect to this Guaranty; the Guaranty fully reflects Guarantor’s intentions and parol evidence is not required to interpret the terms of this Guaranty. Guarantor hereby indemnifies and holds Lender harmless from all losses, claims, damages, and costs (including Lender’s attorneys’ fees) suffered or incurred by Lender as a result of any breach by Guarantor of the warranties, representations and agreements of this paragraph. Interpretation. In all cases where there is more than one Borrower or Guarantor, then all words used in this Guaranty in the singular shall be deemed to have been used in the plural where the context and construction so require; and where there is more than one Borrower named in this Guaranty or when this Guaranty is executed by more than one Guarantor, the words “Borrower” and “Guarantor” respectively shall mean all and anyone or more of them. The words “Guarantor,” “Borrower,” and “Lender” include the heirs, successors, assigns, and transferees of each of them, If a court finds that any provision of this Guaranty is not valid or should not be enforced, that fact by itself will not mean that the rest of this Guaranty will not be valid or enforced. Therefore, a court will enforce the rest of the provisions of this Guaranty even if a provision of this Guaranty may be found to be invalid or unenforceable. If anyone or more of Borrower or Guarantor are corporations, partnerships, limited liability companies, or similar entities, it is not necessary for Lender to inquire into the powers of Borrower or Guarantor or of the officers, directors, partners, managers, or other agents acting or purporting to act on their behalf, and any indebtedness made or created in reliance upon the professed exercise of such powers shall be guaranteed under this Guaranty. Notices. Any notice required to be given under this Guaranty shall be given in writing, and, except for revocation notices by Guarantor, shall be effective when actually delivered, when actually received by tele-facsimile (unless, otherwise required by law) when deposited with a nationally recognized overnight courier, or, if mailed, when deposited in the United States mail, as first class, certified or registered mail postage prepaid, directed to the addresses shown near the beginning of this Guaranty. All revocation notices by Guarantor shall be in writing and shall be effective upon delivery to Lender as provided in the section of this Guaranty entitled “DURATION OF GUARANTY.” Any party may change its address for notices under this Guaranty by giving formal written notice to the other parties, specifying that the purpose of the notice is to change the party’s address, For notice purposes, Guarantor agrees to keep Lender informed at all times of Guarantor’s current address. No Waiver by Lender. Lender shall not be deemed to have waived any rights under this Guaranty unless such waiver is given in writing and signed by Lender. No delay or omission on the part of Lender in exercising any right shall operate as a waiver of such right or any other right. A waiver by Lender of a provision of this Guaranty shall not prejudice or constitute a waiver of Lender’s right otherwise to demand strict compliance 411 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 17 with that provision or any other provision of this Guaranty. No prior waiver by Lender, nor any course of dealing between Lender and Guarantor, shall constitute a waiver of any of Lender’s rights or of any of Guarantor’s obligations as to any future t ransactions, Whenever the consent of Lender is required under this Guaranty, the granting of such consent by Lender in any Instance shall not constitute continuing consent to subsequent instances where such consent is required and in all cases such consent may be granted or withheld in the sole discretion of Lender. Successors and Assigns. Subject to any limitations stated in this Guaranty on transfer of Guarantor’s interest, this Guaranty shall be binding upon and inure to the benefit of the parties, their successors and assigns. DEFINITIONS. The following capitalized words and terms shall have the following meanings when used in this Guaranty. Unless specifically stated to the contrary, all references to dollar amounts shall mean amounts in lawful money of the United States of America. Words and terms used in the singular shall include the plural, and the plural shall include the singular, as the context may require. Words and terms not otherwise defined in this Guaranty shall have the meanings attributed to such terms in the Uniform Commercial Code: Borrower. The word “Borrower” means 2424 Real Estate, LLC, and its successors and assigns. GAAP. The word “GAAP” means generally accepted accounting principles. Guarantor. The word “Guarantor” means Akmal Qazi. Guaranty. The word “Guaranty” means this guaranty from Guarantor to Lender. Indebtedness. The word “Indebtedness” means Borrower’s indebtedness to Lender as more particularly described in this Guaranty. Lender. The word “Lender” means City of Evanston, and its successors and assigns. Note. The word “Note” means and includes without limitation all of Borrower’s forgivable loan agreements, promissory notes and/or credit agreements evidencing Borrower’s loan obligations in favor of Lander, together with all renewals of, extensions of, modifications of, substitutions for promissory notes or credit agreements. Related Documents. The words “Related Documents” mean all promissory notes, credit agreements, loan agreements, environmental agreements, guaranties, security ‘agreements, mortgages, deeds of trust, security deeds, collateral mortgages, and all other instruments, agreements and documents, whether now or hereafter existing, executed in connection with the Indebtedness. GUARANTOR ACKNOWLEDGES HAVING READ ALL THE PROVISIONS OF THIS GUARANTY AND AGREES TO ITS TERMS, IN ADDITION, EACH GUARANTOR UNDERSTANDS THAT THIS GUARANTY IS EFFECTIVE UPON GUARANTOR’S EXECUTION AND DELIVERY OF THIS GUARANTY TO THE LENDER UNDER AND THAT THE GUARANTY WILL CONTINUE UNTIL TERMINATED IN THE MANNER SET FORTH IN THE SECTION TITLED “DURATION OF GUARANTY”, NO FORMAL ACCEPTANCE BY 412 of 465 City of Evanston Forgivable Loan: 2424 Real Estate, LLC dba Kabul House P a g e | 18 LENDER IS NECESSARY TO MAKE THIS GUARANTY EFFECTIVE, THIS GUARANTY IS DATED ________________, 2017. GUARANTOR: AKMAL QAZI Signature: ____________________________ 413 of 465 For City Council Meeting of March 27, 2017 Item O2 Business of the City by Motion: 2016 Consolidated Annual Performance and Evaluation Report Accept and Place on File To: Honorable Mayor and Members of the City Council From: Scott Mangum, Interim Director of Community Development Sarah Flax, Housing and Grants Administrator Savannah Clement, Housing Policy and Planning Analyst Nora Holden-Corbett, Grants and Compliance Specialist Jessica Wingader, Grants and Compliance Specialist Subject: 2016 Consolidated Annual Performance and Evaluation Report for the City’s Community Development Block Grant, HOME Investment Partnerships, and Emergency Solutions Grant Programs Date: March 22, 2017 Recommended Action: The Housing and Community Development Act Committee and staff recommend approval of the 2016 Consolidated Annual Performance and Evaluation Report (CAPER). The CAPER is posted on the City website at www.cityofevanston/caper. The CAPER must be submitted to the Chicago Field Office of the U.S. Department of Housing and Urban Development by March 31, 2017. Summary: The Consolidated Annual Performance and Evaluation Report (CAPER) reviews how the City of Evanston used federal entitlement funds provided by the U.S. Department of Housing and Urban Development (HUD) to implement programs and projects that addressed community needs successfully during the 2016 program year (January 1 to December 31, 2016). Evanston received $2,024,046 in HUD entitlement funds in FY 2016: $1,603,225 in Community Development Block Grant (CDBG) $276,362 in HOME Investment Partnerships (HOME) $144,459 in Emergency Solutions Grant (ESG) funds Together with unexpended CDBG and HOME funds from prior years, plus program income, the City spent a total of $2,534,719.60 in the 2016 program year. All programs Memorandum 414 of 465 and projects funded in 2016 addressed strategic priorities identified in the City’s 2015- 2019 Consolidated Plan and in the 2016 One Year Action Plan. The City met HUD requirements for both commitment and expenditure of CDBG, HOME and ESG funds in 2016. Background: 2016 was the second year of the five-year 2015-2019 Consolidated Plan. Due to the late release of grant funds (August 2016) by the federal government, some projects began in 2016, but will not be completed until 2017. The City of Evanston obligated its 2016 CDBG entitlement, program income and reallocated dollars from projects completed in prior years to fund programs and projects in the categories of Housing, Public Services, Public Infrastructure and Facilities and Economic Development. HOME funding was used for Tenant-Based Rental Assistance and to complete the rehabilitation of two apartment buildings for low-income seniors and persons with disabilities. Two agencies received ESG funding to provide shelter, essential services and rental assistance to homeless individuals and families. The public comment period on the CAPER opened on March 6 and closed on March 21, 2017 following the meeting of the Housing and Community Development Act Committee at which members of the public were invited to provide input on the CAPER to the committee. One person submitted comment via email; no comment was received at the meeting on March 21. The comment is included in the updated CAPER posted on the website, as required, and will be submitted to HUD. Legislative History: The Housing and Community Development Act Committee conducted a public hearing on the draft 2016 CAPER on March 21, 2016. The Committee voted unanimously to recommend approval of the CAPER by City Council. Attachments: City of Evanston Draft 2016 Consolidated Annual Performance and Evaluation Report may be found at: www.cityofevanston/caper 415 of 465 FY2016 Consolidated Annual Performance and Evaluation Report For Public Comment March 3, 2017 – DRAFT REPORT Updated March 9, 2017 416 of 465 CAPER 1 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The 2016 program year was the second year of the City’s 2015-2019 Consolidated Plan. All programs and projects funded in the City of Evanston’s FY 2016 (January 1 to December 31, 2016) were identified as high or medium need in the Consolidated Plan. All funded activities served primarily low/moderate income persons by supporting housing needs, providing needed services and by improving the quality of life for low- and moderate-income individuals, families and households in Evanston. Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME) and Emergency Solutions Grant (ESG) activities reported in the CAPER are categorized by the national objective they address (providing decent housing, suitable living environment or economic opportunity) and the outcome they achieve (availability/accessibility, affordability or sustainability. One project of note is the comprehensive rehab of two Housing Authority of Cook County (HACC) apartment buildings, a long time goal of the HACC and the City. This project was primarily funded with Low Income Housing Tax Credits. The City contributed $150,000 of HOME funds, working with Cook County as a collaborative project between two Participating Jurisdictions that enabled Cook County to provide over $3 million to the project. A second is resurfacing deteriorated residential streets in low/moderate income residential neighborhoods using CDBG, which is the highest priority infrastructure need identified in the Consolidated Plan. In addition, a new Economic Development program to provide technical assistance to small businesses and start-ups assisted 71 micro- enterprises/entrepreneurs in three 12-week, 36-hour course sessions in business planning and management in the City’s Neighborhood Revitalization Strategy Area (NRSA). This partnership with Sunshine Enterprises, a non-profit located on Chicago’s south side, has significantly exceeded the Consolidated Plan goal of assisting 8 businesses. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) Categories, priority levels, funding sources and amounts, outcomes/objectives, goal outcome indicators, units of measure, targets, actual outcomes/outputs, and percentage completed for each of the grantee’s program year goals. 417 of 465 CAPER 2 OMB Control No: 2506-0117 (exp. 07/31/2015) Goal Category Source / Amount Indicator Unit of Measure Expected – Strategic Plan Actual – Strategic Plan Percent Complete Expected – Program Year Actual – Program Year Percent Complete Affordable Housing Affordable Housing CDBG: $ / HOME: $ / LIHTC: $ / Tax Credits: $ Rental units rehabilitated Household Housing Unit 175 192 109.71% 156 185 118.59% Affordable Housing Affordable Housing CDBG: $ / HOME: $ / LIHTC: $ / Tax Credits: $ Homeowner Housing Rehabilitated Household Housing Unit 45 6 13.33% 12 4 33.33% Affordable Housing Affordable Housing CDBG: $ / HOME: $ / LIHTC: $ / Tax Credits: $ Housing for Homeless added Household Housing Unit 0 0 0 0 Affordable Housing Affordable Housing CDBG: $ / HOME: $ / LIHTC: $ / Tax Credits: $ Housing for People with HIV/AIDS added Household Housing Unit 0 0 0 0 Affordable Housing Affordable Housing CDBG: $ / HOME: $ / LIHTC: $ / Tax Credits: $ Buildings Demolished Buildings 5 1 20.00% 1 0 0.00% 418 of 465 CAPER 3 OMB Control No: 2506-0117 (exp. 07/31/2015) Affordable Housing Affordable Housing CDBG: $ / HOME: $ / LIHTC: $ / Tax Credits: $ Housing Code Enforcement/Foreclosed Property Care Household Housing Unit 10000 5182 51.82% 2000 1153 57.65% Creating Livable Communities Non-Housing Community Development CDBG: $ Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 125000 71003 56.80% 25000 14447 57.79% Creating Livable Communities Non-Housing Community Development CDBG: $ Public Facility or Infrastructure Activities for Low/Moderate Income Housing Benefit Households Assisted 25 1 4.00% Economic Development Non-Housing Community Development CDBG: $ Facade treatment/business building rehabilitation Business 2 0 0.00% Economic Development Non-Housing Community Development CDBG: $ Jobs created/retained Jobs 20 0 0.00% Economic Development Non-Housing Community Development CDBG: $ Businesses assisted Businesses Assisted 8 71 887.50% 5 71 1,420.00% 419 of 465 CAPER 4 OMB Control No: 2506-0117 (exp. 07/31/2015) Homelessness Homeless CDBG: $10000 / HOME: $ / ESG: $ / Competitive McKinney- Vento Homeless Assistance Act: $ Tenant-based rental assistance / Rapid Rehousing Households Assisted 120 49 40.83% 30 30 100.00% Homelessness Homeless CDBG: $10000 / HOME: $ / ESG: $ / Competitive McKinney- Vento Homeless Assistance Act: $ Homeless Person Overnight Shelter Persons Assisted 1850 685 37.03% 300 386 128.67% Homelessness Homeless CDBG: $10000 / HOME: $ / ESG: $ / Competitive McKinney- Vento Homeless Assistance Act: $ Homelessness Prevention Persons Assisted 100 28 28.00% 5 9 180.00% 420 of 465 CAPER 5 OMB Control No: 2506-0117 (exp. 07/31/2015) Homelessness Homeless CDBG: $10000 / HOME: $ / ESG: $ / Competitive McKinney- Vento Homeless Assistance Act: $ Other Other 1750 542 30.97% 200 415 207.50% Planning and Administration Planning and Administration CDBG: $ / HOME: $ / ESG: $ Other Other 1 1 100.00% Public Services Non-Homeless Special Needs Non-Housing Community Development CDBG: $ Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 17500 9046 51.69% 3000 30712 1,023.73% Public Services Non-Homeless Special Needs Non-Housing Community Development CDBG: $ Homeless Person Overnight Shelter Persons Assisted 0 76 0 Table 1 - Accomplishments – Program Year & Strategic Plan to Date 421 of 465 CAPER 6 OMB Control No: 2506-0117 (exp. 07/31/2015) Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specifi c objectives identified in the plan, giving special attention to the highest priority activities identified. Affordable Housing is the highest priority in the City’s Consolidated Plan. The City has already exceeded its five-year goals for rental units rehabilitated with the completion of HACC project noted above and an emergency replacement of a failed sewer lateral for a 33-unit rental property for persons with disabilities through the City’s CDBG Housing Rehab program. However, rehab of affordable rental, particularly small buildings, remains an important need. Rehab of owner occupied units through the CDBG Housing Rehab Program is under its unit goals in part due to rehabs being much more comprehensive than anticipated. In 2016, four projects initiated in 2015 comprising four ownership units and one rental unit were completed. Three more projects got underway in 2016 and will be completed in 2017. In addition, CDBG funded inspections performed in the CDBG Target Area identified code violations in 515 housing units that were remedied and re-inspected, helping maintain decent and safe housing. CDBG funds were used to correct violations in 39 of those units. In addition, the City’s first HOME funded Tenant-Based Rental Assistance (TBRA) project, benefiting 22 households with children under the age of 18, was completed. The City funded a new TBRA activity in 2016 based on the success of that program at helping families achieve self sufficiency and housing stability. Public facility and Infrastructure improvements undertaken in 2016 included alley paving, street resurfacing and SNAP lighting projects in primarily low/moderate income neighborhoods. New lighting was installed at Foster Field in the NRSA; this project began in 2015 and was completed in 2016. Other public facilities projects completed include window replacement at PEER Services’ facility; that agency provides substance abuse counseling and treatment. Family Focus replaced the gym floor at its Weissbourd-Holmes Center, an important neighborhood facility in the NRSA. A new Economic Development program, Sunshine Enterprises, provided technical assistance to 71 micro-enterprises/entrepreneurs in the City’s NRSA, bringing much needed resources to support business development there. CDBG will continue to support this program in 2017, building on that success. The City funded an emergency overnight shelter in cold weather to address needs of unsheltered homeless people resulting from reductions in State funding. The City successfully directed more ESG funding to Rapid Re-housing, however, the number of persons served did not increase proportionately because longer and deeper subsidies were needed due to the high cost of rental in Evanston. Thirteen Public Services programs serving a wide range of needs and age groups were funded in 2016. Accomplishments for all excepting Graffiti Removal are shown in the charts above; please note that Public Services accomplishments are significantly higher than estimated due to the 422 of 465 CAPER 7 OMB Control No: 2506-0117 (exp. 07/31/2015) inclusion of Graffiti Removal, which is undertaken in the CDBG Target Area and qualified on a low/mod income area basis. Its accomplishments were not included in the Consolidated Plan in this goal or in the 2015 CAPER, as noted in that document, but are included this year following guidance on the CAPER released in April 2016. More detail about individual activities is provided in the attached narrative. 423 of 465 CAPER 8 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG HOME ESG White 910 61 116 Black or African American 1,495 100 233 Asian 108 4 7 American Indian or American Native 5 0 3 Native Hawaiian or Other Pacific Islander 3 2 2 Total 2,521 167 361 Hispanic 328 8 20 Not Hispanic 2,125 159 132 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative In addition to the people assisted shown in the chart above, 377 more individuals, 84 of whom are Hispanic, were assisted with CDBG. Of these, 333 classified themselves as Other/multi-racial, 21 identified as Asian & White and 23 identified as Black/African American & White. This is consistent with increases in multi-racial individuals seen in recent years in census and American Community Survey. It also results in an underreporting of Hispanics in the table above. Additionally, of the 372 people assisted with ESG, 11 are not included in the chart above because 1 identified as American Indian/Alaska Native, 5 identified as Multiple races, and 5 responded as didn't know/refused to answer. Demographics for HOME comprise persons renting units on which rehab was completed in 2016 and TBRA client households assisted by the program funded in 2013 which was completed in 2016. TBRA client households in the renewed program funded in 2016 are not reflected as that activity is still open. Demographic information for ESG reflects the information uploaded in the eCart and provided by the YWCA Evanston/North Shore, a domestic shelter provider that uses a comparable database rather than HMIS, as permitted for domestic violence programs. 424 of 465 CAPER 9 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG 4,200,000 2,183,093 HOME 570,000 245,408 ESG 397,000 106,218 Other County HOME Other Evanston Affordable Housing Fund 800,000 226,207 Other MHB Funds 2,100,000 767,055 Table 3 - Resources Made Available Narrative The City of Evanston expended $2,534,719.60 in HUD federal entitlement funds in the 2016 program year, comprising: $2,183,092.74 in Community Development Block Grant (CDBG) funds including carryover funds allocated to activities in prior years or reallocated to new activities in 2016; $245,408.46 in HOME Investment Partnership (HOME) funds; $106,218.40 in Emergency Solutions Grant (ESG) funds, $226,207 in Affordable Housing Fund, and $767,055 in Mental Health Board Funds. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description CDBG TARGET AREA 40 16 see attached map of CDBG Target Area Entire Jurisdiction 20 39 Entire area covered by the City of Evanston Entire Jurisdiction 40 39 Entire area covered by the City of Evanston Evanston NRSA - Proposed 20 45 see attached map of NRSA Evanston NRSA - Proposed 40 45 see attached map of NRSA Table 4 – Identify the geographic distribution and location of investments Narrative Of all CDBG funds expended in 2016, 45% was expended in Evanston's Neighborhood Revitalization Strategy Area (NRSA), 16% in the CDBG Target Area, and 39% in the rest of the jurisdiction. It is worth noting that the Target Area includes the entire NRSA, so technically 61% of all 2016 funds were 425 of 465 CAPER 10 OMB Control No: 2506-0117 (exp. 07/31/2015) expended on projects and programs within its boundaries. CDBG resources were focused in the City's NRSA, which was approved as part of the 2015-2019 Consolidated Plan and represents the area of greatest need in our community. Evanston’s low- and moderate-income residents, as well as the majority of its minority residents, are concentrated in this area. Public facilities improvements included alley and street paving, SNAP lighting and public facilities improvements,a s well as micro-enterprise assistance. In addition, the CDBG Target Area, comprising 24 census block groups primarily in west and south Evanston, defines the geographic area for two programs, CDBG Targeted Code Enforcement and Graffiti Removal, which are qualified on a low/moderate-income area benefit. The NRSA comprises parts of four census tracts, a total of nine census block groups. They are: census tract 8093, block groups 2 and 3; 8092, block groups 1, 2, and 3; 8096, block groups 2 and 3; and 8097, block groups 2 and 3. The boundaries of this area are generally the Metropolitan Water Reclamation District North Shore Channel to the north and west, Sherman Avenue to the east down to Emerson Street, then Ashland Avenue south to Main Street, which forms the southern border. 426 of 465 CAPER 11 OMB Control No: 2506-0117 (exp. 07/31/2015) Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. Evanston received $2,025,551 in HUD federal entitlement funds in the 2016 program year, $1,603,225 in Community Development Block Grant (CDBG) , $277,867 in HOME Investment Partnership (HOME) funds , and $144,459 in Emergency Solutions Grant (ESG) funds. Together, with unexpended CDBG, HOME and ESG funds from prior years, plus CDBG and HOME program income totaling $232,304, and unexpended prior year resources totaling $2,020,700 for eligible activities in 2016. The City expended a total of $2,565,478 in the 2016 program year to assist low- and moderate-income residents through housing and community development programs and projects. Federal funding leveraged private, state and local funds and enabled the City of Evanston to serve those with the greatest need at the highest capacity. Additionally, federal funds served as gap financing for City programs or service provider applications that required additional funding in order to have their program, project, or service come to fruition. The grant money provided by HUD enabled organizations and the City to successfully meet the needs of the community’s most vulnerable members. The City also provided $767,055 from the general fund which was distributed via the Mental Health Board funding process to social service agencies working to provide legal, mental health, senior care, and child care services in addition to basic needs. Several of the agencies assisted also received CDBG funds. Additionally, the City contracts with Presence Behavioral Health to offer clinical and 24-hour crisis services and other crisis intervention needs. ESG funds have been matched on a one-to-one basis using Mental Health Board funds from the City’s general fund, state funds, and other resources including in-kind contributions, depending on the agencies funded, to meet the match requirement. ESG funds have a required match of 100%; each agency receiving funds met their match requirement as shown in Table 6. See below for HOME matching funds. The City is required to provide a 25% match for HOME funds drawn down between October 1, 2015 and September 30, 2016, the federal fiscal year. All match obligations were exceeded by over 400%. Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year 2,622,688 2. Match contributed during current Federal fiscal year 10,782,671 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 13,405,359 4. Match liability for current Federal fiscal year 49,113 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 13,356,246 427 of 465 CAPER 12 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 5 – Fiscal Year Summary - HOME Match Report 428 of 465 CAPER 13 OMB Control No: 2506-0117 (exp. 07/31/2015) Match Contribution for the Federal Fiscal Year Project No. or Other ID Date of Contribution Cash (non-Federal sources) Foregone Taxes, Fees, Charges Appraised Land/Real Property Required Infrastructure Site Preparation, Construction Materials, Donated labor Bond Financing Total Match 1066 Tenant- Based Rental Assistance 09/15/2016 51,335 0 0 0 0 0 0 1107 HACC Senior Redevelopme nt 09/22/2016 10,731,336 0 0 0 0 0 0 Table 6 – Match Contribution for the Federal Fiscal Year HOME MBE/WBE report Program Income – Enter the program amounts for the reporting period Balance on hand at begin- ning of reporting period $ Amount received during reporting period $ Total amount expended during reporting period $ Amount expended for TBRA $ Balance on hand at end of reporting period $ 0 0 0 0 0 Table 7 – Program Income 429 of 465 CAPER 14 OMB Control No: 2506-0117 (exp. 07/31/2015) Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Contracts Dollar Amount 18,526,184 0 0 0 0 18,526,184 Number 1 0 0 0 0 1 Sub-Contracts Number 44 0 2 3 7 32 Dollar Amount 12,365,182 0 1,034,289 1,716,518 4,909,188 4,705,187 Total Women Business Enterprises Male Contracts Dollar Amount 18,526,184 0 18,526,184 Number 1 0 1 Sub-Contracts Number 44 2 42 Dollar Amount 12,725,180 359,998 12,365,182 Table 8 – Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 9 – Minority Owners of Rental Property 430 of 465 CAPER 15 OMB Control No: 2506-0117 (exp. 07/31/2015) Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Displaced Total Minority Property Enterprises White Non- Hispanic Alaskan Native or American Indian Asian or Pacific Islander Black Non- Hispanic Hispanic Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 – Relocation and Real Property Acquisition 431 of 465 CAPER 16 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 20 30 Number of Non-Homeless households to be provided affordable housing units 32 14 Number of Special-Needs households to be provided affordable housing units 1 34 Total 53 78 Table 11 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 35 39 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 18 189 Number of households supported through Acquisition of Existing Units 0 0 Total 53 228 Table 12 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The HOME TBRA activity that began in 2013 was completed in 2016. This program helped 22 families with rental assistance over the course of three years. In 2016, the City renewed funding for the program. However, these households will not be reported as accomplishments until the activity is completed in 2018. Additionally, subrecipients’ report information for ESG is by individual and not household. Discuss how these outcomes will impact future annual action plans. The City’s goals, as defined by the 2015-2019 Consolidated Plan, were established before the reporting protocols were known. As a result, some activities, such as HOME TBRA, do not report accomplishments on the same basis as the goals were established. 432 of 465 CAPER 17 OMB Control No: 2506-0117 (exp. 07/31/2015) Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Persons Served CDBG Actual HOME Actual Extremely Low-income 27 118 Low-income 7 38 Moderate-income 2 7 Total 36 163 Table 13 – Number of Persons Served Narrative Information The City focused its HOME funding on 30% AMI households to address an area of greatest need. In addition, the CDBG rehab of the Hill Arboretum Apartments maintained 33 units of housing for residents and the rehab of Rimland's property maintained decent housing for residents with disabilities/special needs, which is also a high priority housing need. 433 of 465 CAPER 18 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs HUD requires the use of a Homeless Management Information System (HMIS) to track demographic data and social services for individuals and households served with CoC and ESG funds. The system tracks clients and services provided, helps prevent duplication of services, shows client and program characteristics and tracks outcomes. HMIS is a valuable tool for agencies and funders, including the City, which uses data collected to generate reports for the federal government. In addition, the use of local funds to support HMIS provides a critical part of the 20% match requirement for Continuum of Care funding from HUD. The City also contributed $18,500 from the Affordable Housing Fund to support HMIS. The Evanston agencies using HMIS are Connections for the Homeless, Housing Options for the Mentally Ill, Housing Opportunity Development Corporation, and the McGaw YMCA. The YWCA Evanston/North Shore serves victims of domestic violence and is exempt from using HMIS, but is responsible for collecting comparable data on all clients served with ESG funding in its database for reporting purposes. Additionally, the City works with the Alliance to End Homelessness in Suburban Cook County and participates in the Coordinated Entry Committee with other municipalities and service providers to understand available services, the scope of homelessness in our Continuum of Care, gaps in services, and how to best combine resources to maximize impact. The City’s Health & Human Services Department uses the HMIS database to get a more complete picture of the needs and resources allocated to help people who are homeless or at high risk of homelessness and avoid duplication of services. Connections for the Homeless is Evanston’s largest provider of services to the homeless population, including the unsheltered homeless. Their Street Outreach Program accomplishments are lower than estimated for 2016 because drop-in services such as showers and laundry offered five days a week were closed in 2015 due to State budget cuts. They were reopened in April 2016 using privately raised funds but only for three hours on Tuesday and Thursday afternoons. Street Outreach services remain in jeopardy due to lack of State funding. The Outreach Program currently has case managers that develop individualized case plans for each client and assist them to obtain housing and services that may include employment counseling/placement, health services, substance abuse counseling and education. The Outreach program at Connections served 385 people in 2016. This number is a significant reduction from previous years which can be attributed to the reduction in hours. Addressing the emergency shelter and transitional housing needs of homeless persons 434 of 465 CAPER 19 OMB Control No: 2506-0117 (exp. 07/31/2015) The City of Evanston used ESG funds for emergency and transitional shelter for homeless individuals and families, or those threatened with homelessness, as well as for case management services, job counseling and placement/follow-up assistance for homeless adults. Mental health and substance abuse services are also provided to stabilize homeless individuals’ lives while they seek employment and housing. Housing Options and Connections for the Homeless provide transitional and permanent supportive housing and services for individuals who would likely otherwise be homeless. Evanston does not have dedicated housing for persons with HIV/AIDS. In addition, two Intermediate Care Facilities are located in Evanston; Albany Care and Greenwood Care have 417 and 145 beds, respectively, for persons with mental illness. Both are licensed by the State of Illinois and work with people who are dually diagnosed with a mental health illness and substance abuse. CDBG funds supported Interfaith Action’s emergency overnight shelter during nights of extreme cold and a year round hospitality center. City funds supported street outreach and homeless stabilization services offered by Connections for the Homeless. Funding for outreach and stabilization services helped address a critical need as the agency’s day services program closed in 2015 due to a lack of funding, but reopened in April 2016 with limited hours. Connections engaged 154 individuals while Interfaith Action provided shelter to 76 individuals. Hilda’s Place (Connections for the Homeless’ 20-bed transitional shelter) and the YWCA Evanston-North Shore’s 32-bed domestic violence shelter are supported by the City with ESG and Mental Health Board funds. Each provides shelter for up to 90 days. Hilda’s Place served 90 homeless adults and the YWCA served 220 domestic violence victims. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The City used ESG funds for re-housing as its primary strategy to reduce the amount of time that individuals and families (chronically homeless, families with children, veterans and their families, and unaccompanied youth) experience homelessness or spent time unstably housed. ESG funds for homeless prevention address preventing individuals and families who were recently homeless or unstably housed from becoming homeless again. The McGaw YMCA offers 172 transitional housing units with varying room rates. ESG-supported programs are required to provide case management and supportive services, and to connect clients with additional resources to increase their likelihood of achieving long-term housing stability. ESG-funded clients receive follow-up contact to determine their housing status 6 and 18 months after termination of assistance as required and provide additional supports as needed to prevent households from becoming homeless again, as well as determine program outcomes. Connections served 299 total households across all programs; this is a decrease 435 of 465 CAPER 20 OMB Control No: 2506-0117 (exp. 07/31/2015) from last year and due to the close of EntryPoint, the agency’s drop-in services. EntryPoint reopened and will also serve as a coordinated entry point in 2017 using a combination of City, ESG, federal and private funding. YWCA Domestic Violence Services served 220 individuals in 2016. In addition, 23 persons were served using rapid re-housing funds in 2016; 8 were housed. In September the City received notice that, starting in October, grantees would be required to use fair market rent values when assisting ESG recipients. Evanston is a high rent area; all units available commanded rents significantly above the rates defined by fair market calculations. This alteration meant that several households looking for housing were unable to find units in Evanston; participants continue to receive case management services and may be housed in 2017 now that small area rent rates have been reinstated. The City used HOME funds for Tenant Based Rental Assistance to address both the shortage of available affordable units, particularly for larger households, and the inability of some households to pay rents generally considered affordable due to the lack of availability to earn a living wage. Households with children under the age of 18, including those with children enrolled in Evanston schools, that are doubled-up/unstably housed (category 2 in the new definition of homeless) are the priority population served by this program. However, finding affordable units capable of housing a large family is a challenge. Heads of households in the TBRA program receive education/job training in addition to rental assistance in order to develop the ability to earn living wages to maintain market rate housing independent of a subsidy. In addition to providing General Assistance to qualified individuals, the City also provides a one time Emergency Assistance grant not to exceed $1,000 to households that suffered a financial crisis that puts it in immediate risk of homelessness. The City served approximately 139 individuals monthly in 2016 through these programs. The City also noticed an increase in the number of adults sharing living arrangements and rental expenses. In a continued effort to address Evanston’s high area rental market and to help those in need of assistance, the City will increase the amount of General Assistance available for rental subsidies in 2017. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Evanston has two large Intermediate Care Facilities with a total of 562 beds whose residents are being evaluated for the capacity to live in community-based settings according to the terms of the Williams Consent Decree. City staff works with mental health agencies and the State of Illinois to identify potential housing options for eligible clients who choose to live in Evanston. The Alliance to End Homelessness in Suburban Cook County has a working group that is developing discharge policies and 436 of 465 CAPER 21 OMB Control No: 2506-0117 (exp. 07/31/2015) procedures for the region. In addition, the Housing, Homelessness & Human Relations Commission is evaluating whether to form a local discharge planning working group to look at community needs and policies that relate to the transition of households from publicly funded institutions and hospitals. ESG Prevention funds are used as described previously to help households with incomes below 30% of area median income avoid becoming homeless and re-housing funds are used to help low-income households achieve housing stability. All agencies receiving ESG funds are required to connect households to mainstream benefits as available and appropriate for their needs. In addition, the City’s Mental Health Board (MHB) evaluates the effectiveness of collaborations/referrals of agencies applying for funds as a criterion for funding. One of the responsibilities of the MHB is to maintain and expand the coordination of community resources that are not under city control, and look for gaps in services and ways to improve efficiency. 437 of 465 CAPER 22 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing There are 566 households in the Housing First Voucher Program who currently live in Evanston. The majority of units owned by the Housing Authority of Cook County (HACC) in Evanston are for seniors and people with disabilities. In 2016, HACC completed the substantial rehab of Walchirk and Perlman public housing developments in Evanston. City HOME funds of $150,000 were combined with over $3 million in Cook County HOME in this collaborative project for which the total budget is over $20 million; the primary source of funding is Low Income Housing Tax Credits. Rehab includes updated mechanical and structural systems, such as plumbing, HVAC, and masonry. Individual apartments will also be modernized. All units are reserved for low-income senior households and for persons with disabilities. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The HACC has a Resident Advisory Board (RAB) established at one of its senior/disabled buildings in Evanston, the Walchirk Apartments. Some of the RAB’s functions include, but are not limited to: assisting residents with access to computers, and offering in-house services such as change for laundry, copies, and postage. Residents from both Perlman and Walchirk are working with HACC’s Resident Advisory Board to set up tenant councils at each building. No formal election has taken place as of yet, but the tenants are having their own informal meetings to discuss and plan while working with HACC’s Resident Advisory Board. HACC’s Resident Services Coordinators work closely with other agencies such as the Levy Center to help our clients enhance their lives. Additional services are always being considered and added when possible. Actions taken to provide assistance to troubled PHAs The HACC is not designated as troubled. 438 of 465 CAPER 23 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) Evanston’s City Council passed a new Inclusionary Housing Ordinance in November 2015 that requires all residential projects with five or more units in Transit Oriented areas, and ten or more units in non- Transit Oriented areas to have ten percent of total units affordable to households or to pay a fee in lieu of affordable units on-site of up to $100,000 per unit. Fees in lieu will be deposited in the City’s Affordable Housing Fund and will be used to develop or maintain affordable housing and provide housing related services to households whose incomes do not exceed 120% of the area median income. Developments with affordable units on site are eligible for height, unit and FAR bonuses, as well as reduced parking requirements. The new ordinance went into effect January 1, 2016. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The City works proactively to bring community stakeholders together to review services available to at- risk residents and identify gaps or unmet needs. Two initiatives inform the provision of services to at risk residents, Cradle to Career and LAN 40. LAN 40 is a City initiated review of services; working groups comprised of service providers, meet monthly to review and evaluate community services. Cradle to Career (an initiative city-wide amongst multiple stakeholders to ensure services are available for Evanston residents from birth to career in the form of education, social services and job training programs) is also actively working within the community to unite resources and identify and remedy potential gaps. This program focuses heavily on youth services, with an additional focus on the young adult transitioning into independent adulthood. Additionally, the City’s Mental Health Board allocated $767,055 to 15 agencies for 21 programs, four of which also received CDBG funding. Energy efficiency improvements are important to sustainable neighborhoods and affordable housing, yet low- and moderate-income residents cannot afford to take advantage of rebate and incentive programs. In 2016, CDBG funds were used in energy efficiency projects, but were not substantial enough to address all aspects of energy use but contributed by using more energy efficient furnaces, etc. The City works with other community organizations to best to capitalize on existing incentive and rebate programs and enable the entire community to make cost-effective and environmentally friendly improvements to their home. The City also partners with PACE bus, a local paratransit provider, Northwestern University, and a network of local social service providers and housing organizations to identify transit barriers and solutions for older adults (OA) and people with disabilities (PWD). These effort are funded through the securement of a $85,000 Transit Planning 4 All Grant (TP4All) from the U.S. Department of Health and Human Service’s Administration for Community Living and the U.S. Department of Transportation. The 439 of 465 CAPER 24 OMB Control No: 2506-0117 (exp. 07/31/2015) grant is supported by the Community Transportation Association of America, Easter Seals, the National Association of Area Agencies on Aging, and Westat. The TP4All grant efforts continue the work initiated by the local Age Friendly Evanston Task Force, and expands the populations targeted to include not only OA but also PWD. Through a series of five focus group meetings held at partner sites, the grant team meet with over 30 OA and/or PWD participants to learn of their experiences accessing transit resources, and develop and review a community wide survey. The survey will be used to understand current and desired travel demand patterns, transit barriers and preferred solutions for and by OA and PWD. In addition to the data gained by this process, the TP4All grant’s focus on inclusionary planning practices will inform and assist City staff members in how to include these practices into future planning efforts. Finally, Evanston’s mission is to be the most livable city. In an effort to fulfill this goal, the City is working to align its activities, projects, and other City business as closely as possible with the STAR Communities Framework. This framework offers the lens by which to evaluate communities through a systematic and consistent process to determine opportunities and areas for improvement and growth. City Council will include Livability Principles as defined by the STAR Communities Framework, when considering all projects and initiatives. Principles include: Build Environment, Climate & Energy, Economy & Jobs, Education, Arts & Community, Equity & Empowerment, Health & Safety, and Natural Systems. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) In 2016 the City was granted $39,600 from Cook County’s Lead Poisoning Prevention Program to abate lead-based paint hazards in housing units occupied by residents that meet eligibility requirements. The funds were used for stand-alone projects that mitigate lead hazards and layered with CDBG loan funds in Housing Rehab projects for eligible households. The City is a delegate agency for the State of Illinois and enforces its Lead Act and codes. The Health and Human Services Department performs lead assessments to determine the source of lead in any child 6 months to 6 years with a blood lead level at or above 5.00 micrograms per deciliter. The Department will also conduct lead assessment services for home with children 6 months to 6 years who have not been tested at all for lead and/or homes where pregnant women reside. Between January 1, 2016 and December 31, 2016, 1156 Evanston children were tested for lead levels. The table below illustrates the levels of lead in residents. City staff investigated all cases when elevated lead levels were found and took appropriate action. Children with Elevated Blood Lead (EBL) levels above 5 mg/dl (micrograms/deciliter) received case management services to educate the families about potential sources and lead safe practices. Any household with a child with an EBL between 5 and 9 was contacted by the Health Department and an assessment of the home was performed if required by a physician. The Health Department contacts the parent or guardian of any child testing at a level of 10 mg/dl or greater and performs a lead assessment of the property. Lead assessments are performed by the City’s Licensed Lead Assessors in the Health 440 of 465 CAPER 25 OMB Control No: 2506-0117 (exp. 07/31/2015) Department. Health Department staff responds to complaints from residents about demolition and rehab projects to determine if lead is present and ensure safe practices. Staff also filed affidavits when windows are being replaced in buildings constructed before 1978 to ensure proper lead procedures and disposal of contaminated materials. Additionally, all housing activities with federal funding must meet or exceed lead-based paint requirements. All housing rehabilitation projects have a lead assessment and require a lead clearance if lead-based paint hazards are identified. Lead Levels Number of children tested 0-5 ug/dl 1518 6-10 ug/dl 30 11-15 ug/dl 11 16+ ug/dl 7 Table 14 - Table 14 - Lead levels in Evanston residents in 2016 Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) All CDBG-funded Public Services aim to reduce the number of poverty-level families in Evanston. Public Service funds were distributed to agencies that provided basic needs, assisted with job training and education, provided legal and mental health services and/or provided for child or senior care. For more detailed information, please refer to the document attached. The City used HOME funds for a TBRA program aimed at stabilizing at-risk families and affording them the opportunity to receive education or job training. The City’s Economic Development Department works diligently to grow the City’s economy, specifically by working to redevelop vacant or underperforming commercial corridors. Developing a variety of businesses in Evanston is critical to providing living-wage jobs for a diverse population with multiple job skills and experiences. Economic Development is accomplished by utilizing many different funding sources including, but not limited to, the CDBG Economic Development Fund, tax-increment financing (TIF) and local funds. Evanston also works with a Community Housing Development Organization (CHDO), Community Partners for Affordable Housing (CPAH). Increased affordable housing provided through CPAH in Evanston will help alleviate the high housing cost-burden experienced by many families in the community. By using the City’s HOME funds, CPAH was able to leverage an additional $577,000 from the Illinois Attorney General’s National Foreclosure Settlement Fund. This funding allowed CPAH to develop seven rental and three ownership units in Evanston. All of the units were located in parts of the City designated as revitalization areas. CPAH is currently looking at properties for acquisition and rehab using HOME CHDO funds in 2017. 441 of 465 CAPER 26 OMB Control No: 2506-0117 (exp. 07/31/2015) Actions taken to develop institutional structure. 91.220(k); 91.320(j) City staff works throughout the year to increase institutional structure, both within the City and throughout our partner agencies. This is accomplished through the use of ZoomGrants an online grant application and reporting system, used in 2017. CDBG and Mental Health Board Funds applications, subsequent reports, and all financial documents were collected in ZoomGrants and reviewed by the Grants Administrator and/or Grants & Compliance Specialist to ensure that expenditures charged to the CDBG grant are eligible and actual, as well as monitor the progress of the agency or City department toward achieving its goals. ZoomGrants further allows for streamlined and consistent communication with subrecipients. Additionally, staff provides technical assistance on federal grant management requirements, Davis-Bacon requirements, financial management and other grant management procedures. In 2016 the City recognized the need to improve communications and information tracking between departments. Departments that provide or track social services will use a centralized case management system called Apricot. The purpose of the system is to help eliminate silos and duplications of effort, and to enable staff to share client/ case information across various departments. The system will also provide holistic reports with measurable outcomes. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The City is heavily invested in collaborations throughout the community, as evidenced by the Cradle to Career, the Human Services Task Force on At-Risk Populations and other initiatives. The City has successfully paired with multiple health-service providers, such as Erie Family Health Center, which provides bi-lingual medical, dental and mental health services to the community, regardless of the person’s ability to pay. This has been a critical partnership that has increased the community’s access to quality, affordable healthcare. Additionally, the City’s General Assistance program is currently being evaluated to see where opportunities exist to coordinate better between the City and public agencies and service providers to better serve our underserved residents. There are other community collaborations in Evanston, such as the United Way “Community Schools” program, which works to provide services to the schools with the most at-risk students. Collaborations such as these are critical to furthering the goals of our Consolidated Plan and that of the City Council, which both aim to make Evanston one of the most livable cities in America. The City funds Open Communities to do landlord-tenant outreach, mediation, and trainings, through its Affordable Housing Fund. Open Communities receives most of its referrals from the City’s 311 service. This allows better tracking of communication between Evanston residents, City staff and Open Communities. 442 of 465 CAPER 27 OMB Control No: 2506-0117 (exp. 07/31/2015) The City of Evanston’s Community Development Department regularly coordinates with public and assisted housing providers along with private and governmental health, mental health, and service agencies. Notifications of recent updates and developments are sent to an interested parties email list, including nonprofit service providers, governmental agencies, community residents, and representatives from various City departments. The Community Development Department regularly attends meetings and other events involving the community and various stakeholders. Staff is aware of any major occurrence that which would impact housing or health of vulnerable community residents. Engaging with nonprofit service providers on a regular basis will continue to foster an environment where the City works in tandem with the community towards better development. Continuing to work with local and regional stakeholders will only serve the best interests of the Evanston community. Because Evanston is one of four recognized local municipal health departments, the Illinois Department of Public Health required a local assessment and strategic health plan, completed in 2016, which prioritized top health needs; public health resources can be directed most effectively toward health improvement. This process, known as the EPLAN, included community stakeholders and residents and identified mental health, violence and obesity as the top health priorities. The City will work to coordinate resources to address these priorities by reviewing policy decisions and developing policy recommendations in partnership with community stakeholders including businesses and nonprofit organizations. City and CDBG funded agencies will be critical partners in providing services to address these priorities. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The Inclusionary Housing Ordinance, passed by Evanston’s City Council in November 2015, requires that all new developments have 10% affordable units or pay a fee-in-lieu of including affordable units. Fees are $100,000 for each unit not included in transit oriented developments and $75,000 for each unit not included in non transit oriented developments. Any money generated from fees will be used to further affordable housing. The goal of the ordinance is to expand affordable housing and integrate it throughout our community, thereby providing access to housing in more Evanston neighborhoods and reducing the concentration of low-income residents in specific neighborhoods. In 2016, a planned development covered by the ordinance was approved that will have four on-site affordable units. This development will be completed in 2018. In an effort to minimize barriers to accessing affordable housing, the City is also going to partner with Community Partners for Affordable Housing (CPAH) in 2017 to develop a more centralized wait list. CPAH will use this wait list to pull and income qualify tenants for affordable units built through the newly amended Inclusionary Housing Ordinance, as well as other market rate developments with on-site affordable units. 443 of 465 CAPER 28 OMB Control No: 2506-0117 (exp. 07/31/2015) In addition, the City funds Open Communities, a nonprofit fair housing advocacy organization, to conduct landlord-tenant liaison and mediation work, as well as fair housing enforcement for Evanston. Open Communities holds office hours at the City each Thursday morning for walk-ins and appointments with Evanston residents. In addition, Open Communities also provides trainings for the community. Funding for the landlord-tenant work is provided by the City’s local Affordable Housing Fund. The Housing, Homelessness, and Human Relations Commission continues to research additional ways to expand affordable housing, including changes to zoning to allow rental of accessory dwelling units. 444 of 465 CAPER 29 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements CDBG monitoring risk assessments includes a review of current year program and agency operating budgets, audited financial statement and Form 990 for the most recent completed fiscal year, most recent annual report, non-discrimination policy, affirmative action plan, and equal opportunity employment policy, conflict of interest disclosure forms, the agency’s chart of accounts and agency operating revenues and expenses. Staff provides technical assistance, makes site visits and conducts desk monitoring on all CDBG-funded activities, reviewing financial and record keeping procedures, methods for determining income eligibility for programs and services, and project/program outcomes. Davis-Bacon Compliance: A Project Manager was identified for each CDBG-funded construction project; that individual had primary responsibility for ensuring that procedures were followed and appropriate records were kept. Project Managers reviewed certified timesheets for compliance with prevailing wage rates. The Grants Administrator and/or Grants & Compliance Specialist attended pre-construction meetings on City projects and provided technical support to City staff and subrecipients regarding Davis- Bacon compliance. HOME funded projects are monitored by Housing and Grants staff to ensure that funds are being used for eligible expenses and that other contractual agreements are being met. In addition to any building inspections required during construction or rehab, inspections are conducted at the completion of each project, as well as on a 1, 2, or 3 year inspection schedule as required based on the project’s affordability period. Inspections are conducted by City inspectors to ensure property and code compliance as well as to ensure that HOME eligible units are occupied by low/moderate-income families, per HOME program regulations. Staff developed and implemented a comprehensive long-term monitoring process for HOME, with technical assistance from TDA. Desk reviews are conducted annually for all HOME-assisted rental and homebuyer projects with affordability requirements in place to determine compliance with the income and rent limits for HOME assisted rental units. Property owners document household income and size for each household using tenant-signed statements that include a clause allowing third party documentation of income. Source documents are required every sixth year for projects with affordability periods of 10 or more years. The thirteen rental buildings in their compliance periods are required to undergo a desk review each year. Projects in development are monitored for budget changes, payment requests, marketing and compliance with other project terms. Construction progress is assessed by a City property inspector prior to any payments, which are approved by the Community Development Department Director. ESG subrecipients submitted detailed reports and source documents for ESG-funded expenditures, 445 of 465 CAPER 30 OMB Control No: 2506-0117 (exp. 07/31/2015) which were reviewed by Grants & Compliance staff for accuracy and compliance with federal requirements. ESG subrecipients are paid on a reimbursement basis following submission of documentation of eligible expenditures. Payments are made from the City’s General Fund and then drawn down in IDIS. All funded activities were reviewed for compliance with the National Environmental Protection Act (NEPA). Most were determined to be exempt or categorically excluded; one CDBG project required a full environmental review. Housing Rehab and Demolition programs use a tiered review process, with the tier 2 review conducted when specific project sites were identified. City staff continued to work with Region 5 Environmental Officers to improve and update its environmental review process. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. Public Participation and Citizen Comments The public comment period for the 2016 CAPER opens March 6 and closes March 21, 2017, at 7:00 p.m. CST. Copies of the draft of the CAPER are available for review at the Lorraine H. Morton Civic Center and posted on the City’s website beginning Wednesday, March 1, 2017. The Housing & Community Development Act Committee will hold a public meeting to hear input on the 2016 CAPER on March 21, 2017. Notice of the meeting and the 15-day public comment period, including the opportunity to provide comment at the March 21 meeting, has been published in the Evanston Review on February 25, 2016. Notice was included in the City’s e-newsletter which was delivered to more than 22,000 e-mails and sent to a list of over 50 individuals and organizations that indicated an interest in CDBG, HOME and ESG programs. The City’s social media was utilized, including Facebook and Twitter, including a Spanish-language Twitter account. The meeting agenda was posted on the City’s website in the City calendar section and on the CD Committee web page, as well as on information boards in the Lorraine H. Morton Civic Center, following open meeting requirements and City policy. Any citizen comments received will be included in the final report submitted to the Evanston City Council and the Housing & Urban Development Department following the close of the public comment period. 446 of 465 CAPER 31 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. There have been no changes in the jurisdiction’s program objectives. City priorities are determined by City Council and include maintaining City streets and facilities, economic development, and services to at risk families. All projects and funded activities align with City Council goals. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No [BEDI grantees] Describe accomplishments and program outcomes during the last year. 447 of 465 CAPER 32 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulation s Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. In 2016, five HOME-assisted properties required on-site inspections. Only one of the properties was inspected by the City’s Property Standards inspectors, 131 Callan Ave. No code violations were identified at this property. Due to staff transitions, the other four properties were not inspected in 2016. The addresses for these four properties are: 1929 Jackson Ave, 241-243 Callan Ave, 2223 Emerson St, and 2308 Foster St. However, the City will ensure the properties are inspected in 2017, along with any additional HOME-assisted properties due for an inspection in 2017. The HACC HOME-assisted Senior Redevelopment Project properties at 1900 Sherman Ave and 2300 Noyes St were inspected by City Building inspectors and received certificates of occupancy prior to initial occupancy. Additionally, the City inspected all of the units for the nine new households that entered the TBRA program in 2016. In addition to the on-site inspections, all HOME rental projects were monitored by Housing and Grants staff for compliance with HOME requirements. This included a review of tenant incomes, rent information, vacancy report and turnaround time for each unit, project operating budgets, owner income statements and insurance certificates. File inspections were conducted either at the project site or City offices of tenant selection/rejection procedures, wait list policies, rent rolls, utility allowances, affirmative marketing plans for projects with five or more units, owner/manager inspection reports/files, records of capital expenditures, repair records, correspondence relating to maintenance, building rules/procedures, and rent rates. Copies of the inspection reports and monitoring materials are maintained by Housing and Grants division staff. Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) HOME-funded projects are required to submit a detailed marketing plan in order to insure that the project will be affirmatively marketed and that marketing includes outreach to underserved segments. In addition to the marketing efforts of the owners/sponsors, the City of Evanston maintains a resource list of affordable units that is distributed to people contacting the City for assistance in locating affordable housing. Refer to IDIS reports to describe the amount and use of program income for projects, 448 of 465 CAPER 33 OMB Control No: 2506-0117 (exp. 07/31/2015) including the number of projects and owner and tenant characteristics HOME program income was drawn for the next eligible HOME expense, as required. The City received $27,384 in program income in 2016 and drew $27,384. Activities for which program income was expended in 2016 include $6,846 on the HACC Senior Redevelopment project and $20,538 for Tenant Based Rental Assistance. Both serve primarily households with incomes at or below 50% of the area median income. Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) The City of Evanston allocates the majority of its HUD funding to foster and maintain affordable housing. Actions undertaken in 2016 to address affordable housing needs include: The City of Evanston renewed funding of its Tenant-Based Rental Assistance program by providing an additional $250,000 to Connections for the Homeless to administer the program; completion of ten-unit rental and ownership acquisition and rehab project with the combined HOME and Illinois Attorney General Foreclosure Settlement funding undertaken by Community Partners for Affordable Housing, a CHDO; two rental units were completed and occupied in 2015 and five more units were rehabbed in 2016; partnership with Evanston Township High School and Community Partners for Affordable Housing on the fourth house being built by ETHS students in Geometry In Construction. The first ETHS house was sold to an income eligible household (120% AMI) in 2015, and the second went on the market in 2016. The third home moved to its site in the summer of 2016 and will go on the market in 2017, and the fourth home will move to its site in the summer of 2017. Three of the lots for the homes were provided through the NSP2 program. The goal is to develop one home per year; completion of the rehab of two 100-unit buildings for seniors and the disabled owned by the Housing Authority of Cook County as part of the RAD program. The project provided more accessibility accommodations than what is required by 504. This project is largely funded with Low Income Housing Tax Credits that are leveraged through a collaborative HOME project funded by the City of Evanston and Cook County; Implementation of the amended Inclusionary Housing Ordinance that includes reduction in the size of covered projects from 25 to as few as five units; covers rental, for-sale and conversions; increases the fee-in-lieu of on-site units to up to $100,000 per unit; and reduces eligible incomes for rental and for-sale inclusionary units in Transit Oriented Development areas. 449 of 465 CAPER 34 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-60 - ESG 91.520(g) (ESG Recipients only) ESG Supplement to the CAPER in e-snaps For Paperwork Reduction Act 1. Recipient Information—All Recipients Complete Basic Grant Information Recipient Name EVANSTON Organizational DUNS Number 074390907 EIN/TIN Number 366005870 Indentify the Field Office CHICAGO Identify CoC(s) in which the recipient or subrecipient(s) will provide ESG assistance Cook County CoC ESG Contact Name Prefix Ms First Name Sarah Middle Name 0 Last Name Flax Suffix 0 Title Housing and Grants Administrator ESG Contact Address Street Address 1 2100 Ridge Ave Street Address 2 0 City Evanston State IL ZIP Code 60201- Phone Number 8474488684 Extension 0 Fax Number 0 Email Address sflax@cityofevanston.org ESG Secondary Contact Prefix Ms First Name Jessica Last Name Wingader Suffix 0 Title Social Services Grants & Compliance Specialist Phone Number 8478597889 Extension 0 Email Address jwingader@cityofevanston.org 450 of 465 CAPER 35 OMB Control No: 2506-0117 (exp. 07/31/2015) 2. Reporting Period—All Recipients Complete Program Year Start Date 01/01/2016 Program Year End Date 12/31/2016 3a. Subrecipient Form – Complete one form for each subrecipient Subrecipient or Contractor Name: YWCA City: Evanston State: IL Zip Code: 60201, 3505 DUNS Number: 077025724 Is subrecipient a victim services provider: Y Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 0 Subrecipient or Contractor Name: CONNECTIONS FOR THE HOMELESS City: Evanston State: IL Zip Code: 60201, 3057 DUNS Number: 607213295 Is subrecipient a victim services provider: N Subrecipient Organization Type: Other Non-Profit Organization ESG Subgrant or Contract Award Amount: 0 451 of 465 CAPER 36 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-65 - Persons Assisted 4. Persons Served 4a. Complete for Homelessness Prevention Activities Number of Persons in Households Total Adults Children Don’t Know/Refused/Other Missing Information Total Table 15 – Household Information for Homeless Prevention Activities 4b. Complete for Rapid Re-Housing Activities Number of Persons in Households Total Adults Children Don’t Know/Refused/Other Missing Information Total Table 16 – Household Information for Rapid Re-Housing Activities 4c. Complete for Shelter Number of Persons in Households Total Adults Children Don’t Know/Refused/Other Missing Information Total Table 17 – Shelter Information 452 of 465 CAPER 37 OMB Control No: 2506-0117 (exp. 07/31/2015) 4d. Street Outreach Number of Persons in Households Total Adults Children Don’t Know/Refused/Other Missing Information Total Table 18 – Household Information for Street Outreach 4e. Totals for all Persons Served with ESG Number of Persons in Households Total Adults Children Don’t Know/Refused/Other Missing Information Total Table 19 – Household Information for Persons Served with ESG 5. Gender—Complete for All Activities Total Male Female Transgender Don't Know/Refused/Other Missing Information Total Table 20 – Gender Information 453 of 465 CAPER 38 OMB Control No: 2506-0117 (exp. 07/31/2015) 6. Age—Complete for All Activities Total Under 18 18-24 25 and over Don’t Know/Refused/Other Missing Information Total Table 21 – Age Information 7. Special Populations Served—Complete for All Activities Number of Persons in Households Subpopulation Total Total Persons Served – Prevention Total Persons Served – RRH Total Persons Served in Emergency Shelters Veterans Victims of Domestic Violence Elderly HIV/AIDS Chronically Homeless Persons with Disabilities: Severely Mentally Ill Chronic Substance Abuse Other Disability Total (unduplicated if possible) Table 22 – Special Population Served 454 of 465 CAPER 39 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-70 – ESG 91.520(g) - Assistance Provided and Outcomes 10. Shelter Utilization Number of New Units - Rehabbed 0 Number of New Units - Conversion 0 Total Number of bed-nights available 18,980 Total Number of bed-nights provided 14,225 Capacity Utilization 74.95% Table 23 – Shelter Capacity 11. Project Outcomes Data measured under the performance standards developed in consultation with the CoC(s) In accordance with the performance standards established by the City in partnership with the Alliance to End Homelessness in Suburban Cook County, lead agency for the Cook County CoC, one subrecipient, Connections for the Homeless, enters all client and service level data into the HMIS system. As a domestic violence shelter, the YWCA is exempt from this requirement; however, the subrecipient uses a different system that is able to capture comparable data and is approved by the CoC. More information about this system and it’s ability to report is attached as an additional document. Data collected includes intake and application information, all case notes including budget sessions and participation in subsequent counseling programs, and other supportive services. All case managers are required to perform follow up visits with client households 6 months after assistance has been terminated.In keeping with the goals set for 2016, eight households received rental assistance and case management, and 15 additional households received case management services under Rapid Re-Housing. Homelessness Prevention provided rent subsidies and case management services to 9 households. Households receiving assistance were reduced in both categories due to a number of factors. Average amount of Prevention subsidies increased due to the depth of need of the recipients, which required payment of arrearages and required more support to attain self sufficiency. Overnight Shelters served 310 individuals, Hilda’s Place served 90 and the YWCA served 220. Street Outreach assisted 30 individuals; a significant reduction from last year’s reported number. However, this change does not accurately reflect the true number of street homeless people who were assisted in 2016. All served under EntryPoint, the agency’s primary outreach program, were recorded under the incorrect classification in HMIS. The Alliance is working with Connections to correct the misclassification. EntryPoint provided Street Outreach services to an additional 385 individuals that have been entered manually in the tables above, but are not reflected in the eCart tool used for reporting ESG to HUD. Additional performance measures captured by subrecipients include:<ul><li dir="ltr">Engagement rate: the percent of persons exiting shelter where the destination is known = 83%</li><li dir="ltr">Percentage of persons exiting shelter who used 30 shelter-nights or fewer = 36%</li><li dir="ltr">Percent of persons exited to permanent housing = 21%</li></ul> 455 of 465 CAPER 40 OMB Control No: 2506-0117 (exp. 07/31/2015) CR-75 – Expenditures 11. Expenditures 11a. ESG Expenditures for Homelessness Prevention Dollar Amount of Expenditures in Program Year 2014 2015 2016 Expenditures for Rental Assistance 0 12,834 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 4,767 0 Expenditures for Homeless Prevention under Emergency Shelter Grants Program 0 0 0 Subtotal Homelessness Prevention 0 17,601 0 Table 24 – ESG Expenditures for Homelessness Prevention 11b. ESG Expenditures for Rapid Re-Housing Dollar Amount of Expenditures in Program Year 2014 2015 2016 Expenditures for Rental Assistance 0 18,582 0 Expenditures for Housing Relocation and Stabilization Services - Financial Assistance 0 0 0 Expenditures for Housing Relocation & Stabilization Services - Services 0 7,376 0 Expenditures for Homeless Assistance under Emergency Shelter Grants Program 0 0 0 Subtotal Rapid Re-Housing 0 25,958 0 Table 25 – ESG Expenditures for Rapid Re-Housing 11c. ESG Expenditures for Emergency Shelter Dollar Amount of Expenditures in Program Year 2014 2015 2016 Essential Services 0 0 0 Operations 0 24,805 15,000 Renovation 0 0 0 Major Rehab 0 0 0 Conversion 0 0 0 Subtotal 0 24,805 15,000 456 of 465 CAPER 41 OMB Control No: 2506-0117 (exp. 07/31/2015) Table 26 – ESG Expenditures for Emergency Shelter 11d. Other Grant Expenditures Dollar Amount of Expenditures in Program Year 2014 2015 2016 HMIS 0 0 0 Administration 0 8,062 3,462 Street Outreach 0 11,331 0 Table 27 - Other Grant Expenditures 11e. Total ESG Grant Funds Total ESG Funds Expended 2014 2015 2016 94,888 0 76,426 18,462 Table 28 - Total ESG Funds Expended 11f. Match Source 2014 2015 2016 Other Non-ESG HUD Funds 0 0 0 Other Federal Funds 0 0 0 State Government 0 64,400 0 Local Government 0 30,500 0 Private Funds 0 0 15,000 Other 0 0 0 Fees 0 0 0 Program Income 0 0 0 Total Match Amount 0 94,900 15,000 Table 29 - Other Funds Expended on Eligible ESG Activities 11g. Total Total Amount of Funds Expended on ESG Activities 2014 2015 2016 204,788 0 171,326 33,462 Table 30 - Total Amount of Funds Expended on ESG Activities 457 of 465 CDBG-, HOME-, and ESG-Funded Activities Undertaken in FY2016 RENTAL UNITS REHABILITATED Rehab was completed on 185 total rental units: ●150 units in the Perlman and Walchirk apartment buildings were rehabbed with HOME funds ●One unit in an owner-occupied two-flat, one unit owned by Rimland, a non-profit that provides housing and services for persons with autism, and 33 units for individuals with disabilities in the Hill Arboretum Apartments were rehabbed with CDBG funds through the City’s Housing Rehab program In addition, rehab was undertaken on one rental unit in an owner-occupied two-flat that is expected to be completed in 2017. HOMEOWNER HOUSING REHABILITATED Rehab was completed on one owner-occupied unit in a two-flat and three single-family owner-occupied homes with CDBG funds through the City’s Housing Rehab program. In addition, rehab was undertaken on an owner-occupied unit in a two-flat and two single family owner-occupied homes that are expected to be completed in 2017. Costs to administer the City’s Housing Rehab program, including intake and assessment, qualification of applicants, project management and loan servicing was funded with CDBG entitlement funds. CDBG funding for the rehab projects is from the CDBG revolving loan fund and provided in the form of zero interest loans that may be amortizing or deferred based on an analysis of the financial capacity of the property owner to handle debt service. Repayments of CDBG loans are used to fund future projects. BUILDINGS DEMOLISHED No buildings were demolished in 2016. HOUSING CODE ENFORCEMENT/FORECLOSED PROPERTY CARE CDBG funds were used to perform 1,153 routine and complaint-based inspections of housing units in the CDBG Target Area. Code violations were identified in 515 housing units, an increase from 2015 of close to 200 units. Units with violations were reinspected to ensure the violations were remedied. CDBG funds were used to correct violations found at 39 of those units/properties. NON-HOUSING COMMUNITY DEVELOPMENT CDBG-funded Infrastructure and Public Facilities projects underway in 2016 included: ●Alley Paving. One project that included installation of drainage and paving of an unimproved alley in census tract 8095, which is in central Evanston in the City's Fourth Ward was completed in 2016. A second alley paving project was undertaken in census tract 8096 in 2016; construction is substantially complete and the project will be closed out following final inspections and billing in 2017. ●Resurfacing of two neighborhood streets in census tracts 8092 and 8103.02 were undertaken in 2016. Construction is complete and the activity will be closed following final inspections and billing in 2017. 458 of 465 ●SNAP Lighting. Work was completed and final billed on a street lighting improvement project undertaken in 2015 on Ashland Avenue between Emerson and Church Street. In addition, construction work to install additional street lighting on two blocks of residential streets that terminate with cul-de-sacs at city parks in census tract 8092 was completed in 2016; the activity will be closed in 2017 following completion of final billing. ●A major project to install new lighting fixtures at Foster Field, a heavily-used field used for baseball, football and soccer that is adjacent to the Fleetwood-Jourdain Center in the NRSA, was completed in 2016. This project resulted in safer playing conditions after dark and extended the time during which the facility can be used. ●Substantial progress was made on the construction of YOU's new building in the NRSA in 2016. The new building is 12,000 square feet and will serve as both a Youth Center for Y.O.U. programming and as collaborative offices for Y.O.U.'s staff. The facility includes two clinical counseling rooms, a multi-purpose and performance room for recreational activities and small group performances; a demonstration kitchen that will support youth in learning cooking, health, and nutrition. Completion and occupancy is anticipated in first quarter of 2017. ●Family Focus installed a new gym floor at the Weissbourd-Holmes Center, an important neighborhood facility in the NRSA that is heavily used by afterschool, weekend and summer youth programs, improving the facility for uses including basketball and other sports as well as improving cleanliness and safety for all users. ● PEER Services, an agency that provides substance abuse counseling and treatment to youth and adults, replaced the single-pane windows in their building with energy efficient, dual-pane windows to reduce heating and cooling costs and improve the environment for counseling services by reducing noise from nearby CTA and Metra trains. ●Alley Special Assessment Assistance. This program pays the special assessments for alley paving improvements for income-qualified owner-occupied households, relieving them of the financial burden of this important infrastructure improvement. The City received one application for alley special assessment assistance, however, the household income exceeded 80% of area median so the applicant was ineligible. Funding will be carried over for this program in 2017. BUSINESSES ASSISTED A new Economic Development program that provide technical assistance to small businesses and start-ups assisted 71 micro-enterprises/entrepreneurs in three 12-week, 36-hour course sessions in business planning and management in the City’s NRSA. This partnership with Sunshine Enterprises, a non-profit located on Chicago’s south side, provided much needed economic investment in the NRSA to help existing micro-enterprises grow and support new business development by entrepreneurs. TENANT-BASED RENTAL ASSISTANCE/RAPID REHOUSING 459 of 465 The City’s first HOME funded Tenant-Based Rental Assistance project was completed in 2016, serving 22 households with children and providing rent subsidies and services including case management, job training and other needs to enable them to maintain their housing stability following completion of the program. The City funded a new TBRA activity in 2016 based on the success of that program; accomplishments will be reported when it is completed and closed out in 2018. In addition, eight households received rent and utility supports through ESG Rapid Rehousing and additional households received case management support through that program. HOMELESS PERSON OVERNIGHT SHELTER CDBG funds were used to support Interfaith Action’s emergency overnight shelter on the coldest winter nights. That program provided a safe and warm place to sleep to 76 unduplicated persons. ESG funds provided operating support for the YWCA Evanston North Shore’s domestic violence shelter and Connections for the Homeless’ Hilda’s Place; those facilities provided up to 90 days of housing and services for 310 unduplicated persons in 2016. HOMELESSNESS PREVENTION ESG funding was used to provide rental and utility assistance and stabilization services for nine households in 2016. HOMELESSNESS OTHER SERVICES Connections for the Homeless assisted 415 unduplicated persons through its outreach services funded with ESG in 2016. PUBLIC SERVICES Thirteen public service programs were awarded CDBG funds in 2016. Two programs focused on the needs of Evanston seniors: ●North Shore Senior Center’s Grandparents Raising Grandchildren program provided case management, programing, information and support to 22 grandparents raising their grandchildren. Participants met monthly to receive support and case management services, and to connect with other community resources for support with housing, food, legal, and education in the community . ● Meals At Home delivered two meals, one hot and one cold, up to six days per week to 114 home-bound Evanston clients, who were unable to shop and prepare their own meals. The per meal cost is determined by each client's income and ability to pay, but does not exceed $9. Most are deeply subsidized, as participant incomes do not exceed 50% of the area median. Many clients have special dietary requirements such as no salt, renal, chopped or pureed food, helping to control health problems and create a better quality of life through the aid of proper nutrition and daily visits by program volunteers. Three Youth programs received CDBG funds to address the needs of low and moderate income residents: 460 of 465 ●Open Studio Project served 68 youth, with 92% falling below 80% of the area median income, through 59 sessions of the Art & Action program. Participants came from 3 schools and local non-profit agencies including PEER Services which offers treatment for substance dependencies; all were identified by case managers or youth outreach workers. Participants create mixed media art projects that included narrative components; the narratives combined with the creative process helped youth express strong emotions such as anger and frustration in positive, creative ways, encouraged problem-solving, and positive proactive behaviors in place of previous, negative expressions. ● The Mayor's Summer Youth Employment Program provided up to nine weeks of employment for 685 Evanston youth ages 14-18, an increase from the previous year. The program received additional funds from the City’s general fund as allocated by the City’s Mental Health Board. As a workforce development and non-law enforcement crime prevention initiative, the MSYEP emphasizes real-world labor expectations, increases the awareness of services offered by local community based organizations, and provides opportunities for career instruction, financial literacy training, occupational skills training, and social/emotional growth. The program gives participating youth up to nine weeks of entry-level work experience in a variety of jobs at community based organizations, city government departments, and private sector businesses. ●Family Focus provided services through their Future Focus youth program, providing STEM activities and engagement to 89 at risk minority youth ages 14-18 located in the West NRSA; this is an increase from the 78 students served in 2015. The program changed its focused away from anti-bullying, as there was a reduced need, and instead partnered with Northwestern University’s Science in Society program, EvanstSTEM, and the Evanston based Youth Technology Corps, to offer hands on science experiments with college student mentors, a robotics club, a makers lab and other STEM focused activities. The summer programming expanded to offer literacy and creative writing workshops, culinary arts, swimming, drama, dance, entrepreneurial skills and workshops around understanding cultures. The fourth quarter centered around mock elections through a program called KIDS VOTE. The YWCA provided services to 644 unduplicated persons including shelter for up to 90 days for women and children who are victims of domestic violence, legal advocacy and support to obtain orders of protection, financial literacy and budgeting, and other needed services. A total of 9217 nights of care were provided in 2016. Interfaith Action’s emergency overnight shelter received CDBG funding to provide a safe and warm place for homeless adults on cold winter nights, as reported above. Employment training. Two programs that provide services to the unemployed were implemented in 2016: ● The Youth Job Center provides a range of employment services to a total of 1,054 unduplicated young adults ages 14-25 with 414 of the young adults being City of Evanston residents. Services include job readiness assessment, soft skills and computer training, resume preparation, job search and placements. YJC works with area employers to develop on-the-job training and 461 of 465 internships, host job fairs and to match their clients with appropriate employment opportunities. ●Housing Options provided employment services to 37 Evanston residents with severe mental illness, specifically assistance in helping participants find competitive employment and support services to keep their employment. Many program participants are transitioning into their own apartments, showing signs of program success in finding live-wage earning jobs for the clients. Legal services were provided with CDBG funds by: ●The Moran Center provided legal and social support services to 286 unduplicated youth in the City of Evanston, ages 12-21, which have contact with the criminal justice system, school disciplinary actions and for special education needs such as Individualized Education Plans. Each client's situation was assessed by a social worker and a comprehensive plan was developed. Outcomes included maintaining compliance with probation or court orders. Both the Voices, Ideas and Perspectives (VIP) program and City of Evanston Diversion Program were offered to clients. ● LAF, formerly the Legal Assistance Foundation of Metropolitan Chicago, provided legal services to 121 Evanston residents in civil matters. LAF’s 2016 accomplishments include closing a total of 26 cases in 2016, primarily regarding consumer issues, family, housing and public benefits/income maintenance, and participating in 3 community resource fairs. ●The Certificate of Rehabilitation program served a total of 96 persons. The services in this program include: screening and assessment to determine the extent of criminal history and eligibility for the Certificate of Rehabilitation; expungement of other Illinois record sealing programs; development of personal history and references to be presented to the Circuit Court Judge for eligible participants; mentoring in state legal processes from a licensed attorney; submission of all legal documents filings and petitions; and legal representation during court appearances. The number of individuals participating in the program dropped from 2015 for several reasons; many participants were served in the first year of the program and their cases were closed. Some individuals entered in the program haven’t completed services due to a statutory waiting period that extends beyond 2016 so are not reflected. There are also a small number of individuals who did not continue with the program. The Graffiti Specialist received 331 requests to remove graffiti tags from public property, including traffic signs and street lights, at over 140 locations in the CDBG Target Area in 2016. Each request could include at least one and and on average 5 individual tags; two outlier requests included 50 tags each. Over 25,000 people of the City's low and moderate income neighborhoods comprising the CDBG Target Area benefit from this program, which improved living conditions and helped to maintain a suitable living environment. Administration & Planning CDBG funding in the Administration and Planning category was used for grant management and administration, monitoring and reporting. Planning work included completion of the 2017 Action Plan. Expenditures did not exceed the maximum allowable in this category, which is calculated by taking 20% of the combined 2016 CDBG grant plus 2016 program income. 462 of 465 463 of 465 1:24,000 1 inch = 2,000 feet700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700CENTRAL PARK3000 W GRANT2300 N SIMPSON2100 N EMERSON1900 N CHURCH1700 N MAIN900 N OAKTON500 N HOWARD100 N HOWARD100 N McDANIEL2500 W ASBURY1300 W RIDGE900-1200 W CRAWFORD3400-3600 W CRAWFORD3400-3600 W ASBURY1300 W RIDGE900-1200 W CHICAGO600 WDODGE1900 W DEMPSTER1300 N MAIN900 N DEMPSTER1300 N SOUTH500 N CENTRAL2600 N NOYES2200 N EMERSON1900 N ISABELLA 2800 N ISABELLA 2800 N 808800215.46%245 / 1585 808702262.07%90 / 145 808800122.41%390 / 1740 808900315%315 / 2100 809900113.49%390 / 2890 809600350.22%560 / 1115 810301241.67%400 / 960 810000322.68%355 / 1565 809700226.46%500 / 1890 810301117.04%115 / 675 809000318.35%245 / 1335 809400141.45%400 / 965 809100222.22%220 / 990 80900020.6%4 / 670 809200261.17%575 / 940 809100315.24%205 / 1345 80910016.79%90 / 1325 80890019.43%125 / 1325 809300127.45%280 / 1020 809700118.87%250 / 1325 809700347.2%295 / 625 809800222.97%340 / 1480 809300363.11%1035 / 1640 80960017.98%95 / 1190 809000419.07%205 / 1075 809200411.21%120 / 1070 810301320.09%230 / 1145 810000227.05%495 / 1830 809500138.27%530 / 1385 80890024.83%35 / 725 809600254.43%860 / 1580 810302323.13%155 / 670 810302128.52%405 / 1420 809400337.02%535 / 1445 810301443.22%430 / 995 810302245.13%510 / 1130 809500351.37%375 / 730 809800126.94%260 / 965 809200340.45%635 / 1570 809400242.13%415 / 985 810200639.47%300 / 760 810200443.93%470 / 1070 809500245.89%475 / 1035 809300274.22%1195 / 1610 810100546.58%545 / 1170 810100421.15%110 / 520 810200532.16%320 / 995 810100229.94%265 / 885 810200358.23%460 / 790 810100134.44%155 / 450 80900010%0 / 835 809200153.23%660 / 1240 808702140.15%275 / 685 810100315.67%170 / 1085 810200241.18%525 / 1275 810000118.65%305 / 1635 810200161.63%530 / 860 809400470.05%690 / 985 MAIN ST LAKE ST DODGE AVEASBURY AVELINCOLN ST LEE ST MCCORMICK BLVDCHURCH ST HOWARD ST CHICAGO AVE DEMPSTER ST OAKTON ST DAVIS ST EMERSON ST RIDGE AVEGREENLEAF ST PAYNE ST G R E E N B A Y R D MA P L E A V E CUSTER AVEMADISON ST GREENWOOD ST HINMAN AVEMONROE ST ISABELLA ST FOWLER AVEGROVE ST JUDSON AVECAMPUS DRSOUTH BLVD KIRK STEWING AVEWASHINGTON STCRAWFORD AVEELMWOOD AVEWESLEY AVESIMPSON STPIONEER RDPROSPECT AVEKEDZIE STCENTRAL PARK AVEFOSTER ST ORRINGTON AVENOYES ST DARROW AVEBARTON AVEDEWEY AVEBENNETT AVEELGI N R D ASHLAND AVEFOREST AVEHAMILTON ST MILBURN ST COLFAX ST HARTZELL ST GROSS POINT RDPARK PL JENKS ST PR A I R I E A V E MARCY AVEHURD AVECLARK STLINCOLNWOOD DRCOWPER AVEBRUMMEL ST EASTWOOD AVELIVINGSTON ST MCDANIEL AVEHARTREY AVECASE ST GRANT ST CENTRAL ST LYONS ST RIDGE CTCRAIN ST MICHIGAN AVECALLAN AVERIDGEWAY AVEGREY AVELAWNDALE AVESEWARD ST INGLESIDE PLTHAYER ST UNIVERSITY PL KEENEY ST P O P L A R A V E PITNER AVEBROWN AVEBRYANT AVELAKE SHORE BLVDWILDER ST HARRISON ST WARREN ST SHERIDAN RD MULFORD ST DOBSON ST HARVARD TER BRUMMEL PLELM AVEBURNHAM PL TRINITY CT CLEVELAND ST GIRARD AVEGARRETT PL OAK AVEST E W A R T A V E ROSLYN PL SHERIDAN PL GLENVIEW R D SHERIDAN SQPRATT CTHAVEN ST LEON PL FLORENCE AVEGARNETT PL SHERMAN AVEKNOX CIRROSALIE ST MONTICELLO PL BR I D G E S T LIBRARY PLGREELEY AVEPITNER ALYWOODBINE AVEHILLSIDE RD GARRISON AVERIDGE TER BRADLEY PLPRINCETON AVECASE PL OTTO LN E A S T R A I L R O A D A V E SHERMAN PL CULVER ST EDGEMERE CTCLIFFORD S T NOYES CTTHELIN CT CROFT LNLAKESIDE CTGENEVA PLASBURY AVEJENKS ST THAYER ST GREY AVECLEVELAND ST ELMWOOD AVEFLORENCE AVEMICHIGAN AVEHARTREY AVEPITNER AVERIDGE AVEPAYNE ST FOSTER STP O P L A R A V E SOUTH BLVD PARK PL ASHLAND AVESHERMAN AVEWESLEY AVEDARROW AVEFLORENCE AVEGREY AVEWESLEY AVEDARROW AVEISABELLA ST GREENWOOD ST GIRARD AVENOYES ST GRANT ST DARROW AVEHARRISON ST DODGE AVEKEENEY STLINCOLNWOOD DRPAYNE ST BENNETT AVEMAPLE AVELEE STHARRISON STSIMPSON ST HARTZELL ST FOSTER ST MULFORD ST SHERMAN AVEGREY AVEHARTREY AVEMCDANIEL AVEP R A I R I E A V E COLFAX ST LINCOLNWOOD DRCRAIN STASHLAND AVEHARRISON ST DAVIS ST LEE ST CRAIN ST FLORENCE AVEMCDANIEL AVEHARTREY AVELEE ST DEWEY AVEGREY AVEDEWEY AVESOUTH BLVDSHERIDAN RDNOYES ST ASHLAND AVEPARK PL COLFAX ST BROWN AVEASBURY AVEMCDANIEL AVEP O P L A R A V E SIMPSON ST ORRINGTON AVEHARTREY AVEDEWEY AVEFOREST AVESEWARD ST THAYER ST DOBSON ST City ofEvanston Railroad Census Block Group Park CDBG Target Area Main Road Local Street Water 8/4/2014 This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.0 1,000 2,000 3,000 Feet ¦ CDBG Target Area Block Group Labelling LOWMOD %Block Group ID LOWMOD / LOWMODUNIV Map based on American Community Survey 2006-2010Low to Moderate Income Data (45.13% LOWMOD total for target area) 464 of 465 1:24,000 1 inch = 2,000 feet700400 500300600 800200 900 1002600 1700 310012001900 1000 130014002200 2300 11001800280015003600 20002400 2700 34002100 250029001600300032003300 300600 2800 1900 1000 2700 400 2500 1400 800 1700 1600 700220024001400 200500 140020023002000 700 8002600 1200 22001500 16001200100 150013001002900190010005002100 220024001100 1100 2001300 28001000120026001500 2300 1800 2000700 300 900600400240025002000 13001800 300 800 6001100100 500 25002700 1600 17003500260017001800900190090021002300210040038003700CENTRAL PARK3000 W GRANT2300 N SIMPSON2100 N EMERSON1900 N CHURCH1700 N MAIN900 N OAKTON500 N HOWARD100 N HOWARD100 N McDANIEL2500 W ASBURY1300 W RIDGE900-1200 W CRAWFORD3400-3600 W CRAWFORD3400-3600 W ASBURY1300 W RIDGE900-1200 W CHICAGO600 WDODGE1900 W DEMPSTER1300 N MAIN900 N DEMPSTER1300 N SOUTH500 N CENTRAL2600 N NOYES2200 N EMERSON1900 N ISABELLA 2800 N ISABELLA 2800 N 808800215.46%245 / 1585 808702262.07%90 / 145 808800122.41%390 / 1740 808900315%315 / 2100 809900113.49%390 / 2890 809600350.22%560 / 1115 810301241.67%400 / 960 810000322.68%355 / 1565 809700226.46%500 / 1890 810301117.04%115 / 675 809000318.35%245 / 1335 809400141.45%400 / 965 809100222.22%220 / 990 80900020.6%4 / 670 809200261.17%575 / 940 809100315.24%205 / 1345 80910016.79%90 / 1325 80890019.43%125 / 1325 809300127.45%280 / 1020 809700118.87%250 / 1325 809700347.2%295 / 625 809800222.97%340 / 1480 809300363.11%1035 / 1640 80960017.98%95 / 1190 809000419.07%205 / 1075 809200411.21%120 / 1070 810301320.09%230 / 1145 810000227.05%495 / 1830 809500138.27%530 / 1385 80890024.83%35 / 725 809600254.43%860 / 1580 810302323.13%155 / 670 810302128.52%405 / 1420 809400337.02%535 / 1445 810301443.22%430 / 995 810302245.13%510 / 1130 809500351.37%375 / 730 809800126.94%260 / 965 809200340.45%635 / 1570 809400242.13%415 / 985 810200639.47%300 / 760 810200443.93%470 / 1070 809500245.89%475 / 1035 809300274.22%1195 / 1610 810100546.58%545 / 1170 810100421.15%110 / 520 810200532.16%320 / 995 810100229.94%265 / 885 810200358.23%460 / 790 810100134.44%155 / 450 80900010%0 / 835 809200153.23%660 / 1240 808702140.15%275 / 685 810100315.67%170 / 1085 810200241.18%525 / 1275 810000118.65%305 / 1635 810200161.63%530 / 860 809400470.05%690 / 985 MAIN ST LAKE ST DODGE AVEASBURY AVELINCOLN ST LEE ST MCCORMICK BLVDCHURCH ST HOWARD ST CHICAGO AVE DEMPSTER ST OAKTON ST DAVIS ST EMERSON ST RIDGE AVEGREENLEAF ST PAYNE ST G R E E N B A Y R D MA P L E A V E CUSTER AVEMADISON ST GREENWOOD ST HINMAN AVEMONROE ST ISABELLA ST FOWLER AVEGROVE ST JUDSON AVECAMPUS DRSOUTH BLVD KIRK STEWING AVEWASHINGTON STCRAWFORD AVEELMWOOD AVEWESLEY AVESIMPSON STPIONEER RDPROSPECT AVEKEDZIE STCENTRAL PARK AVEFOSTER ST ORRINGTON AVENOYES ST DARROW AVEBARTON AVEDEWEY AVEBENNETT AVEELGI N R D ASHLAND AVEFOREST AVEHAMILTON ST MILBURN ST COLFAX ST HARTZELL ST GROSS POINT RDPARK PL JENKS ST PR A I R I E A V E MARCY AVEHURD AVECLARK STLINCOLNWOOD DRCOWPER AVEBRUMMEL ST EASTWOOD AVELIVINGSTON ST MCDANIEL AVEHARTREY AVECASE ST GRANT ST CENTRAL ST LYONS ST RIDGE CTCRAIN ST MICHIGAN AVECALLAN AVERIDGEWAY AVEGREY AVELAWNDALE AVESEWARD ST INGLESIDE PLTHAYER ST UNIVERSITY PL KEENEY ST P O P L A R A V E PITNER AVEBROWN AVEBRYANT AVELAKE SHORE BLVDWILDER ST HARRISON ST WARREN ST SHERIDAN RD MULFORD ST DOBSON ST HARVARD TER BRUMMEL PLELM AVEBURNHAM PL TRINITY CT CLEVELAND ST GIRARD AVEGARRETT PL OAK AVEST E W A R T A V E ROSLYN PL SHERIDAN PL GLENVIEW R D SHERIDAN SQPRATT CTHAVEN ST LEON PL FLORENCE AVEGARNETT PL SHERMAN AVEKNOX CIRROSALIE ST MONTICELLO PL BR I D G E S T LIBRARY PLGREELEY AVEPITNER ALYWOODBINE AVEHILLSIDE RD GARRISON AVERIDGE TER BRADLEY PLPRINCETON AVECASE PL OTTO LN E A S T R A I L R O A D A V E SHERMAN PL CULVER ST EDGEMERE CTCLIFFORD S T NOYES CTTHELIN CT CROFT LNLAKESIDE CTGENEVA PLASBURY AVEJENKS ST THAYER ST GREY AVECLEVELAND ST ELMWOOD AVEFLORENCE AVEMICHIGAN AVEHARTREY AVEPITNER AVERIDGE AVEPAYNE ST FOSTER STP O P L A R A V E SOUTH BLVD PARK PL ASHLAND AVESHERMAN AVEWESLEY AVEDARROW AVEFLORENCE AVEGREY AVEWESLEY AVEDARROW AVEISABELLA ST GREENWOOD ST GIRARD AVENOYES ST GRANT ST DARROW AVEHARRISON ST DODGE AVEKEENEY STLINCOLNWOOD DRPAYNE ST BENNETT AVEMAPLE AVELEE STHARRISON STSIMPSON ST HARTZELL ST FOSTER ST MULFORD ST SHERMAN AVEGREY AVEHARTREY AVEMCDANIEL AVEP R A I R I E A V E COLFAX ST LINCOLNWOOD DRCRAIN STASHLAND AVEHARRISON ST DAVIS ST LEE ST CRAIN ST FLORENCE AVEMCDANIEL AVEHARTREY AVELEE ST DEWEY AVEGREY AVEDEWEY AVESOUTH BLVDSHERIDAN RDNOYES ST ASHLAND AVEPARK PL COLFAX ST BROWN AVEASBURY AVEMCDANIEL AVEP O P L A R A V E SIMPSON ST ORRINGTON AVEHARTREY AVEDEWEY AVEFOREST AVESEWARD ST THAYER ST DOBSON ST City ofEvanston Railroad Census Block Group Park Possible West Evanston NRSA Main Road Local Street Water 8/4/2014 This map is provided "as is" without warranties of any kind.See www.cityofevanston.org/mapdisclaimers.html for more information.0 1,000 2,000 3,000 Feet ¦ Evanston Neighborhood Revitalization Strategy Area Block Group Labelling LOWMOD %Block Group ID LOWMOD / LOWMODUNIV Map based on American Community Survey 2006-2010 Low to Moderate Income Data 465 of 465